2021-08-02* valleyreg iona Itransil,
Valley Regional Transit Board of Directors Meeting Agenda
Monday, August 02, 2021
12:00 PM
VRT Board Room - 700 NE 2nd Street - Meridian, Idaho
Executive Board members may participate in the meeting in -person,
via MSTeams at https:l/www.valleyregionaltransit.org/VRT Board August 2021
or by dialing in at 469-965-2358 Conference ID: 127 276 370#
(The boardroom is open for in -person attendance, but has very limited capacity, with preference being
given to the Board members. In -person attendees must follow physical distancing guidelines and wear a
mask at all times in the building, if not fully vaccinated.)
I. CALLING OF THE ROLL
II. AGENDA ADDITIONS/CHANGES
Chair Elaine Clegg
III. PUBLIC COMMENTS (Comments will be limited to no more than three (3) minutes.)
IV. FINANCE COMMITTEE REPORT
V. CONSENT AGENDA
Items on the Consent Agenda are Action Items and will be enacted by one motion. There will be no
separate discussion on these items unless an Executive Board Member requests the item be
removed from the Consent Agenda and placed under Action Items.
A. ACTION: Minutes - April Board of Directors Meeting o Pages 8-10
The Board is asked to consider approval of the minutes from the April 5, 2021 Board of
Directors meeting.
B. ACTION: Minutes - April, May and June Executive Board o Pages 11-23
The Board is asked to consider acceptance of the April 5, May 3 and June 7, 2021 Executive
Board meeting minutes.
C. ACTION: Second Quarter Performance Report Fiscal Year 20210 Pages 2428 Leslie Pedrosa
The Board is asked to accept the second quarter performance report for fiscal year 2021, as
recommended by the Executive Board on June 7, 2021.
D. ACTION: FY20212nd Quarter Operating Cash Balance Report o Pages 29-30 Jason Jedry
The Board is asked to accept the FY20212nd Quarter Operating Cash Balance Report that has
been reviewed and approved by the Executive Board.
E. ACTION: FY20212nd Quarter Budget Variance Reports o Pages 31-43 Jason Jedry
The Board is asked to accept the FY20212nd Quarter Budget Report that has been reviewed
and approved by the Executive Board.
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F. ACTION: ACCESS Appeals Policy Update e
Pages 44-50 Mark Carnopis
The Board of Directors is asked to consider approval of RESOLUTION VBD21-029 updating the
VRT ACCESS appeals process policy.
G. ACTION: Transit Asset Management Target for Fiscal Year 2022 a Pages 51-53 Leslie Pedrosa
The Board is asked to accept the Transit Asset Management Targets for fiscal year 2022, as
recommended by the Executive Board on June 7, 2021.
H. ACTION: Regional National Transit Database Policy Update a Pages 54-62 Leslie Pedrosa
The Staff requests the Board of Directors approve RESOLUTION VBD21-024 updating the
National Transit Database policy 1.30.00 update.
I. ACTION: Wheelchair Securement Policy Update a Pages 63-70 Leslie Pedrosa
VRT staff requests the Board approve Resolution VBD21-021 approving the updated
Wheelchair Securement policy. No substantive changes were made to the policy.
VI. ACTION ITEMS
A. ACTION: PUBLIC HEARING - FY2022 Operating and Capital Budget and Program of Projects e
Pages 71-89 Kelli Badesheim
Prior to the Public Hearing, VRT staff will present the final Preliminary FY2022 Operating and
Capital Budgets. The VRT Chair will then conduct a Public Hearing and take formal comments
on the FY2022 budget.
B. ACTION: FY2022 Budget e
Kelli Badesheim
Following the public hearing, the VRT Board will consider approval for RESOLUTION VBD21-028
to approve the FY2022 budget.
C. ACTION: PUBLIC HEARING - Disposal of Surplus and Obsolete Assets a Pages 90-93 Leslie Pedrosa
Prior to the public hearing, staff will present the list of items slated for disposal in fiscal year
2022. Following the public hearing, the Board will consider for approval Resolution VBD21-022.
D. ACTION: Contract Change to Quality Electric Inc (QEI) a Pages 94-97 Joe Guenther
VRT staff will provide an update on the electric bus infrastructure contract with QEI and request
a contract modification to allow for final payment and project closeout on the electric bus
infrastructure. The Board is asked to consider approval of RESOLUTION VBD21-027 Quality
Electric Contract Modification and the corresponding Authorization for Expenditure.
E. ACTION: FY2022 Service Change Final Proposal a Pages 98-103 Alissa Taysom
The VRT Board of Directors is asked to consider approval of the proposed FY2022 Service
Changes.
F. ACTION: State Street Alignment e
Pages 104-106 Stephen Hunt
VRT Staff is requesting the Board consider for approval, the Preferred Alternative for State
Street Alignment Between State Street and Whitewater Park Boulevard and Downtown Boise.
G. ACTION: Fare Capping and Fare Tariff Sheet Update a Pages 107-125 Stephen Hunt
The Board is asked to consider approving RESOLUTION VBD21-025 Fare Capping and Tariff
Sheet.
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H. ACTION: Transit Asset Management Plan and Policy Updates o Pages 126-170 Dave Meredith
VRT staff requests the Board review the Transit Asset Management Plan and Policy and
approve Resolution VBD21-026 - POLICY - Transit Asset Management. The redline versions of
the policy and plan are available for review at the following links:
TAM Policy:
https //www. valleyregionaltransit.org/TAMPolicyRedline
TAM Plan:
https 11www.valleyregionaltransit.org/TAMPlanRedline
I. ACTION: Chair Elect Election
Elaine Clegg
Chair Elaine Clegg will conduct an election to replace the vacant Chair Elect position that was
vacated by David Lincoln.
VII. INFORMATION ITEMS
A. INFORMATION: Cash Flow Reserve and Maintenance Reserve Plan a Pages 171-179 Jason Jedry
The Board is asked to review and discuss a plan to achieve the required cash flow reserve and
the recommended maintenance reserve.
B. INFORMATION: Canyon County Operations Update o Pages 180-181 Leslie Pedrosa
VRT staff will provide the Board with an update on current services in Canyon County, as well as
upcoming services planned.
C. INFORMATION: Ada County Operations Update o Pages 182-183 Leslie Pedrosa
VRT staff will provide the Board with an update on current services in Ada County, as well as
upcoming services planned.
D. INFORMATION: Procurement Calendar o Page 184 Jason Jedry
The most current procurement calendar is included in the packet for your information.
E. INFORMATION: Department/Staff Reports o Pages 185-198 Staff
The most current department/staff reports were included in the packet for your information.
Vill. EXECUTIVE SESSION
The Executive Board may convene into Executive Session at this time Pursuant to Idaho Code 74-
206, identifying one or more of the specific paragraphs a) Personnel Hiring, b) Personnel Issues, c)
Land Acquisition, d) Records Exempt from Public Disclosure, e) Trade Negotiations, f)
Pending/Probable Litigation, i) Insurance Claims, j) Labor Contract, I.C. 74-206(1)
An action by the Executive Board may follow the Executive Session.
A. ACTION: Executive Session - Personnel Matter, Idaho Code [74-206 (b)] Elaine Clegg
The Board of Directors will go into executive session to receive the Executive Committee's
performance evaluation and recommendation regarding the Executive Director. No action will
be taken in the session.
B. ACTION: Consider Executive Board's Recommendation Regarding Executive Director Elaine Clegg
The Board will consider the Executive Boards recommendation resulting from the Executive
Director's performance review.
IX. ADJOURNMENT
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