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2021-03-11 Meridian Arts Committee Meeting MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, March 11, 2021 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/86122950974 Or join by phone: 1-669-900-6833 Webinar ID: 861 2295 0974 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor, by phone _x____ Maria Tzompa _x____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Chair _x____ Raeya Wardle _x____ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA M. Tzompa made motion to adopt agenda, seconded by J. Peters All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from February 11, 2021 Regular Meeting L. Mauldin made motion to approve minutes, seconded by J. Peters and T. Vannucci seconded All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Monthly Financial Statement for February 2021 L. Mauldin made motion to approve monthly financial statement, seconded by T. Vannucci All ayes REPORTS [ACTION ITEM] 3. Update: Events & Outreach Subcommittee Meeting L. Mauldin informed the Commission that the Subcommittee is changing their regular meeting time and it is to be determined. T. Vannucci described the high level presentation given to the Subcommittee by production company, Creative Integrity. The Subcommittee’s goal is to roll out holiday activities that increase in community impact over the next 2-3 years. 4. Update: Arts Inclusivity Meridian Subcommittee T. Vannucci introduced and described the new AIM manifesto to the Commission. He elaborated that the Subcommittee wants to increase inclusivity in Arts Commission projects for the benefit of the cultural consumers the Commission serves. 5. Update: Initial Point Gallery N. Schofield described the new Initial Point Gallery exhibit with the Treasure Valley Artist Alliance. L. Taylor described the well attended Opening Reception. 6. Report: House Bill 253, Public Art, Idaho State Legislature A. Belnap informed the Commission of House Bill 311, its progress in the Idaho State Legislature, and its impact on the Commission. E. Kane stated that commissioners are welcome to take action on their own, however the Commission cannot take a formal stance on the topic. She also clarified that the Bill requires public art to pass in a 2/3 majority of all registered voters. The Commission discussed how regularly public art would be able to be on an election bill and the expense of that. NEW BUSINESS [ACTION ITEMS] 7. Approve Call to Artist for New Traffic Box Artwork Repository A. Belnap presented her research on the cost of traffic box wraps in Idaho and around the country, illustrating that the average payment to artists for a traffic box wrap is a little above $500. The Commission discussed how to come up with more funds to support the payment to artists and if it is possible to approve a range of amounts based on the experience of the artists. In the end, the Commission concluded to set a single payment amount for $600. J. Peters made motion to approve the Call to Artist with a $600 payment to artists, seconded by L. Mauldin All ayes 8. Approve Request for Proposals for Ten Mile Trailhead Public Art Installation A. Belnap introduced the drafted Request for Proposals and described the process for releasing the RFP to the previously established Parks Identity Roster. L. Mauldin made motion to approve the Request for Proposals, seconded by M. Tzompa All ayes 9. Discussion: Art Week 2021 Dates A. Belnap brought up the concern that the Art Week dates will conflict with other Treasure Valley events and asked if the Arts Commission would consider changing the dates. Several commissioners expressed the importance of consistency and differentiating Meridian’s events from other events to appeal to the local audience. NEXT MEETING - Special Meeting: March 27, 2021 Regular Meeting: April 8, 2021 ADJOURNMENT L. Mauldin made motion to adjourn, seconded by L. Taylor All ayes ARTS INCLUSIVITY MERIDIAN – AIM “When we do not actively include, we actively exclude.” - Dr. Liza A. Talusan, Ph.D. CULTURAL CONSUMER - Wikipedia 2019 A cultural consumer describes a person who avidly consumes art, books, music, theatre, dance and live cultural events within a society. This new type of consumer values creativity, design and the power of personal values. These consumers will look toward companies that can "present an offering that solves a problem, does some good, and delivers aesthetically. They also look for products that engage the senses as a way to discern truth. In other words, they believe what they can experience. Authenticity is paramount, and stories and images are powerful means for communicating messages. Although cultural consumers may have once represented a small segment of the population, this group is rapidly expanding through access to technology and the Internet. Recent research indicates that these consumers are connected, active in their communities, and creative. Additionally, they aspire to be viewed as thinking, expressive human beings rather than mass market targets. MANIFESTO • AIM WILL target the cultural consumer. No cultural consumer should ever feel marginalized or excluded, therefore, AIM WILL: 1. FOSTER a. Unity through inclusion 2. ENSURE a. Attention to non-homogenization through all touchpoints of the creative, production and realization process b. A shared experience for ALL participants, residents AND visitors c. 3. MONITOR a. Meridian Arts Commission’s equality, equity and justice 4. MOTIVATE a. Meridian’s cultural consumers To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMITTEE MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, March 11, 2021 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/86122950974 Or join by phone: 1-669-900-6833 Webinar ID: 861 2295 0974 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Maria Tzompa _____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Chair _____ Raeya Wardle _____ Leslie Mauldin _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from February 11, 2021 Regular Meeting APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Monthly Financial Statement for February 2021 REPORTS [ACTION ITEM] 3. Update: Events & Outreach Subcommittee Meeting 4. Update: Arts Inclusivity Meridian Subcommittee 5. Update: Initial Point Gallery 6. Report: House Bill 253,Public Art, Idaho State Legislature NEW BUSINESS [ACTION ITEMS] 1 7. Approve Call to Artist for New Traffic Box Artwork Repository 8. Approve Request for Proposals for Ten Mile Trailhead Public Art Installation 9. Discussion: Art Week 2021 Dates NEXT MEETING - Special Meeting: March 27, 2021 Regular Meeting: April 8, 2021 ADJOURNMENT 2 MERIDIAN ARTS COMMITTEE MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, February 11, 2021 at 3:30 AM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/86083600267 Or join by phone: 1-669-900-6833 Webinar ID: 860 8360 0267 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _x____ Maria Tzompa, arrived at 3:40pm _x____ Jessica Peters, Vice Chair _____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Chair _x____ Raeya Wardle _x____ Leslie Mauldin _x____ Joe Borton, Ex-Officio, arrived at 3:50pm ADOPTION OF AGENDA [ACTION ITEM] L. Taylor made motion to adopt agenda, seconded by L. Mauldin All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from January 14, 2021 Regular Meeting L. Mauldin made motion to approve minutes, seconded by J. Peters All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENT [ACTION ITEM] 2. Approve Monthly Financial Statement L. Mauldin made motion to approve statement, seconded by J. Peters All ayes REPORTS [ACTION ITEM] 3. Update: Idaho Commission on the Arts Grant Funding Allocation A. Belnap reported to the Commission that per the Commission’s request, she spoke to Sean Evans of the Chamber of Commerce regarding their experience 3 Item 1. developing a community choir performance. After learning about the challenges and specializations required for a virtual community choir, A. Belnap allocated the grant funding awarded to the Commission by the Idaho Commission on the Arts to the 2021 traffic box series. No motion was necessary because of the motion made in the January meeting. 4. Update: Public Art Subcommittee J. Peters informed the Commission that the Subcommittee discussed the Ten Mile Trailhead public art project at their last meeting. She explained that the Parks Department already has a roster of artists for Parks Identity Projects like this one. A. Belnap will draft the Request for Proposals and the Commission will review it in the March meeting. J. Peters also informed the Commission that there will be a workshop on February 27 for the formation of the public art plan. The Subcommittee also reviewed and approved the Call to Artist for the new traffic box repository and discussed future winter placemaking ideas. 5. Update: Events & Outreach Subcommittee L. Mauldin announced that the Parks & Recreation Department is planning on joining the Arts Commission in planning and coordinating Art Week 2021. Essentially, the Parks & Recreation Department will plan Saturday and the Subcommittee will take care of Wednesday-Friday. Ideas that were discussed were large scale statues similar to Burning Man, live musicians, transportation for residents between Downtown Meridian and Kleiner Park, and a passport style public art scavenger hunt. L. Mauldin was also able to connect with a seamstress who makes caroler costumes and was quoted at $250-$300 each. L. Mauldin stated that it’s better to get good quality costumes at first rather than repair or pay continually for upkeep. M. Tzompa informed the Commission that Don Burgess of Creative Integrity was invited to present to the Subcommittee that evening. 6. Update: Initial Point Gallery Subcommittee N. Schofield updated the Commission on Initial Point Gallery closures, stating that the February installation was canceled and the March installation is to be determined by City Hall’s opening. In the meantime, A. Belnap will highlight the BOSCO artists who were meant to exhibit in February on social media. The Subcommittee also reviewed the work of Lauri Borer, an encaustic artistic whom they invited to fill in a ¼ space in August. N Schofield told the Commission about the Great American Paint In and the Subcommittee plans to accommodate the show if the organization responds to the Subcommittee’s inquiry. The Subcommittee will meet again at the end of Initial Point Gallery. A. Belnap will inform the Treasure Valley Artist Alliance and the Commission if the March gallery installation will be able to continue on Tuesday, February 16. 4 Item 1. 7. Update: Arts Diversity Subcommittee L. Mauldin announced that the Subcommittee decided on a new name, Art Inclusivity Meridian (AIM), in order to emphasize the primarily inclusive efforts of the Subcommittee. J. Peters also noted that the Subcommittee is looking at hiring outside consultants to train the Subcommittee on proper equity and inclusivity practices. B. Griffith suggested reaching out to Karen Bubb, the Cultural Planner for Boise Arts & History Department. NEW BUSINESS [ACTION ITEMS] 8. Approve Call to Artist for New Traffic Box Artwork Repository The Commission discussed doing a cost comparison of the $300 stipend that the Commission currently offers to see what other cities offer their artists. E. Kane clarified that if this change is being considered, it would be best to list the official amount on the RFP before releasing in order to be consistent. A. Belnap informed the Commission that the traffic box series timeline will not be harmed if the RFP release is postponed for one month. The Commission agreed to do cost comparison and adjust the stipend amount, if needed, at the March Commission meeting. 9. Review Allocation of Arts Development Funding A. Belnap explained that multiple Subcommittees are exploring projects that require funding. The funds for these projects will be pulled from the Arts Development budget line, which is limited at $2,000. A. Belnap requested feedback from the Commission on any priorities the Commission has for this funding. Several commissioners pointed out that the specific funding amount required by some of these projects is still unknown and is difficult to plan for. The Commission agreed that the projects that are ready first will receive the funding they need. NEXT MEETING - March 11, 2021 10. Proposal for Special Meeting on February 27th, Public Art Plan Workshop Due to many Commissioners expressing interest in attending this workshop, the Public Art Plan Workshop was transitioned to a Special Meeting where all commissioners are invited. ADJOURNMENT L. Taylor made motion to adjourn, seconded by L. Mauldin All ayes Meeting adjourned at 4:27pm. 5 Item 1. Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway -$ -$ -$ Initial Point Gallery -$ Traffic Box Wraps -$ TOTAL REVENUE -$ -$ -$ EXPENSES Arts Development* 2,000.00$ 2,000.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 10,000.00$ 10,000.00$ Performing Arts 7,000.00$ 7,000.00$ Initial Point Gallery 700.00$ 700.00$ School Dist Art Show Awards 50.00$ 50.00$ Art Week 2,800.00$ 2,800.00$ Public/Private Mural Program -$ -$ Public Art Plan Consultant & Final Document -$ Other Expenses**950.00$ 950.00$ **May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 23,500.00$ -$ 23,500.00$ PUBLIC ART PROJECTS Art in Public Places Mural series (Carryforward) 21,300.00$ 21,300.00$ MAPS - Traffic Box Wraps -$ -$ MAPS - Public Art/Signage in Parks (Carryforward)28,096.00$ 28,096.00$ MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$ TOTAL PUBLIC ART PROJECTS 99,396.00$ -$ 99,396.00$ TOTAL EXPENSES 122,896.00$ -$ 122,896.00$ FY2021 Budget to Actual Comparison 3/4/2021 1 of 1 FY21 Summary6 Item 2. ARTS DIVERSITY SUBCOMMITTEE MEETING Meeting Room A and B, 33 East Broadway Avenue Meridian, Idaho Wednesday, February 10, 2021 at 5:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://global.gotomeeting.com/join/957727677 Or join by phone: 1 866 899 4679 Access Code: 957-727-677 ROLL-CALL ATTENDANCE _x____ Tom Vannucci, Chair _x____ Jessica Peters _x____ Natalie Schofield _x____ Leslie Mauldin APPROVAL OF MINUTES [ACTION ITEM] 1. Approve Minutes from Subcommittee Meeting on January 11, 2021 J. Peters made motion to approve minutes, seconded by N. Schofield All ayes 2. Appoint Subcommittee Member to Record Minutes for Subcommittee Meetings N. Schofield volunteered to take minutes. DISCUSSION ITEMS 3. Continue Discussion Regarding the Purpose of the Subcommittee with Resources T. Vannucci referenced the video from the packet and the McArthur foundation and suggested that the Subcommittee focus on inclusivity, not just diversity along with the phrase, "When we do not actively include, we actively exclude." The Subcommittee discussed their purpose moving forward and agreed to rename the Subcommittee “AIM” Arts Inclusivity Meridian after brainstorming a few other names. 7 Item 4. J. Peters brought up the difference between equity and equality and how equity can be more beneficial with reference to image below. 4. Review Equity/Diversity Consultant Availability and Cost J. Peters suggested reaching out to the Idaho Empathy Network. T. Vannucci will send an email. 5. Create Actionable Goals for the Subcommittee and Commission T. Vannucci will prepare a mission of sorts for next meeting to discuss. ACTION ITEMS 6. Generate New Name for the Subcommittee L. Mauldin made a motion to approve the name Arts Inclusivity Merdian (AIM) for the Subcommittee, seconded by N. Schofield All ayes NEXT MEETING - MONTH XX, 202X 7. Determine Regular Monthly Meeting Time The Subcommittee agreed to meet regularly on the second Wednesday of the month at 5:00pm. ADJOURNMENT L. Mauldin made motion to adjourn, seconded by N. Schofield All ayes 8 Item 4. MEMO TO MERIDIAN ARTS COMMISSION Topic: Idaho State House Bill 253, Public Art To read the language and track this bill’s progress go to the link below: https://legislature.idaho.gov/sessioninfo/2021/legislation/H0253/ 9 Item 6. City Stipend City Pop Year Link Riverdale Park, MD $500 7,198 2020 https://hycdc.org/cpdf to download College Place, WA $350 9,182 2020 https://graphics-prpdf to download Fife, WA $400 10,096 unknown https://www.cityoffpdf to download Covington, WA $500 20,825 2018 https://www.covingpdf to download Fairfax, VA $500 23,531 2019 https://www.fairfaxva.gov/home/showdocument?id=14168pdf to download Moscow, ID $500 25,319 2021 via email- Megan Cherry Helena, MT $700 32,024 2020 https://www.helenano pdf West Layfayette, IN $250 48,551 2021 https://www.westlafayette.in.gov/egov/documents/1613056021_37164.pdfpdf to download Cour d'Alene, ID $600 50, 540 via email- Sherrie Badertscher Burien, WA $750 51,477 2020 https://b-townblog.com/2020/04/22/call-for-artists/pdf to download Olympia, WA $500 51,534 2019 http://olympiawa.gno pdf Johnson City, TN $1,000 66,515 2019 https://jcpublicart.com/traffic-wrap-art-call/pdf to download Baytown, TX $100 Visa Card 76,635 2019 https://www.visitbaytown.com/callforartistsminimuralpdf to download Nampa, ID $700 93,952 ongoing https://www.cityofnampa.us/560/PAINT-THE-BOX-Utility-Art-Box-Programno pdf Meridian, ID $300 101,905 Billings, MT $600 105,595 2020 https://billingsgazeno pdf Pompano Beach, FL $200 109,000 2019 https://artist.callforentry.org/festivals_unique_info.php?ID=6985no pdf Thornton, CO $800 136,868 2020 https://www.thorntonco.gov/arts/Documents/2020_outside_box_final_approved.pdfpdf to download Grand Prairie, TX $250 192,565 2019 https://www.gptx.org/home/showdocument?id=13907pdf to download Tacoma, WA $1,000 212,869 2015 https://tacomaarts.wordpress.com/2015/05/18/its-a-wrap/pdf to download Boise, ID $1,000 226,115 2021 https://www.boiseapdf to download Lexington, KY $600 320,601 2021 https://www.lexingtonky.gov/ArtBoxpdf to download Sacramento, CA $500 500,930 2020 https://arts.cityofsapdf to download Hamilton, ON $650 579,200 2019 https://akimbo.ca/listings/single-traffic-box-wraps-public-art-project/pdf to download AVERAGE: $572 Traffic Box Wrap Cost Comparison 10 Item 7. Call for Artists: TRAFFIC BOX ART IMAGE REPOSITORY OVERVIEW: The Meridian Arts Commission (MAC) seeks proposals of two-dimensional artwork to be added to a repository of images portraying artwork available for reproduction on a vinyl wrap to be installed on a traffic box in Meridian. As funding becomes available, MAC and/or a sponsoring partner may select a piece of artwork represented in the repository to reproduce as a vinyl wrap. Artwork included in the repository may not be selected for a traffic box wrap. A $300 stipend shall be available for artists whose work is selected for reproduction as a vinyl wrap to be installed on a traffic box, following execution of, and pursuant to, a written agreement with the City of Meridian and scanning of the original artwork portrayed in the selected image by City or City’s selected vendor. ELIGIBILITY: This project is open to applicants regardless of race, gender, gender identity, sexual orientation, religion, nationality, or disability. The Traffic Box Art Image Repository is to include original artwork by artists who live or work in Idaho’s Treasure Valley, created using any medium, so long as it can be represented in a high- resolution digital image without loss of integrity or quality. No artwork will be included in the repository which does not meet the selection criteria. Artists whose work is selected for reproduction as a vinyl wrap will be required to enter into a written agreement with the City setting forth specific terms and conditions of inclusion. Each person may submit up to three (3) images for consideration; a maximum of two (2) images per person may be selected for inclusion in the repository. Incomplete or late submissions will be deemed ineligible and will not be considered. PROPOSAL REQUIREMENTS: An artist wishing to submit an image for inclusion in the digital repository must provide the following materials and information to MAC in order to be considered for inclusion in the digital repository: • Completed, signed Traffic Box Art Image Repository Application & Acknowledgements form; • Descriptions of artwork submitted (which may be used on the online Digital Public Art Map and/or in posted descriptions of completed boxes), approx. 2-3 sentences per artwork, in .pdf format; • Biography of the artist (or artist statement), must fit on one-page, in .pdf format; and • Up to three (3) digital images of original artwork proposed for inclusion in the digital repository, image file names must include artist’s last name and artwork title. E-mailed submissions may be sent to mac@meridiancity.org: documents must be .PDF and artwork images must be .JPG format. Hard copy materials (printed on 20 lb paper) may be submitted via U.S. Mail or in-person delivery, addressed to: Meridian Arts Commission 33 East Broadway Avenue Ste 206 Meridian ID 83642 DEADLINE: This call shall be open until 11:59 p.m. on Thursday, April 15, 2021. SELECTION PROCESS: The selection of art for inclusion in the digital repository will be made by MAC. MAC will notify selectees by email by May 17, 2021. In evaluating eligible proposals, the following factors will be considered and scored out of a total 100 points possible: • Quality of work (30 points); • Consistency with City policy and community values (30 points); • Contribution to aesthetic and cultural atmosphere of the Meridian community (30 points); and • Suitability of design and concept for a traffic box wrapping (10 points). Artwork will be deemed inappropriate which portrays: content which violates copyright or other known legal ownership interest, profanity, obscenity, indecency, violence, pornography; discrimination on the basis of race, creed, color, age, religion, gender, sexual orientation, or nationality; defamation or personal attacks. CONTACT MAC: Questions regarding this Call for Artists may be sent via e-mail to mac@meridiancity.org. 11 Item 7. Application & Acknowledgments: TRAFFIC BOX ART DIGITAL REPOSITORY Applicant: E-mail address: Mailing address: Physical address: Applicant phone: Day: Cell: Where did you hear about this opportunity?: Image title(s): 1. 2. 3. I hereby acknowledge the following stipulations and agree that if one of the images listed above is selected for inclusion in the Traffic Box Art Digital Repository, such inclusion shall occur subject to these general terms and conditions, as well as subject to other specific terms and conditions that shall be set forth in a separate, written Acceptance Agreement between myself and the City of Meridian. I specifically acknowledge and agree that: ____ A. All artwork submitted with this proposal for consideration for inclusion in the digital INITIAL repository is original work that I myself conceived and created in all respects. ____ B. Before work represented in the digital repository may be installed as a vinyl traffic box wrap, INITIAL I will be required to enter into a written agreement with the City of Meridian establishing the specific terms and conditions of such installation. No entitlement will issue or attach prior to negotiation and execution of such agreement. ____ C. Before work represented in the repository may be installed as a vinyl traffic box wrap, I will INITIAL be required to provide the original artwork from which the image was taken. If the original artwork is no longer in my possession, I will advise the Meridian Arts Commission so that the image may be removed from the digital repository as a potential option for installation as a vinyl wrap. ____ D. Upon submission of artwork to the City of Meridian for consideration for inclusion in the INITIAL digital repository, such submission is a public record, subject to the Idaho Public Records Act. ____ E. Artwork included in the digital repository may be removed from the repository, and/or the INITIAL repository may be deleted or discontinued, without notice to the artist. ____ F. The City seeks to encourage artistic expression and public dialogue, but must simultaneously INITIAL ensure that persons of diverse ages and perspectives feel welcome and comfortable in public spaces. To this end, only artwork meeting the eligibility standards described in the Call for Artists shall be included in the digital repository. I acknowledge and understand, and submit my proposal subject to, each and all of these terms and conditions. Signature: ________________________________________ Date: ____________________________ 12 Item 7. Request for Proposals – Ten Mile Trailhead Identity Public Art Project Page 1 of 2 Call to Artists – Request for Proposals: Park Identity at Ten Mile Trailhead PROJECT DESCRIPTION: The Meridian Arts Commission (MAC) and Meridian Parks & Recreation Commission (MPRC) invite artists on the Park Identities Public Art Roster to prepare proposals for public art projects that create and/or enhance the overall park identity at the Ten Mile Trailhead. The objective of the project is to create a theming element, or elements, that give the trailhead a true identity and sense of place. Panelists are interested in seeing proposals that can be functional pieces in the park and/or that are highly visible to both park users and passersby. SITE DESCRIPTION: The Ten Mile Trailhead is a new trailhead facility located at 3430 N Ten Mile Road (north of Ustick Rd, across from the City wastewater treatment plant). The Trailhead, which is partially constructed and scheduled for completion this spring, will serve as the first ever ‘gateway’ to the Five Mile Pathway, one of the City’s priority pedestrian routes. When complete, this 1.5 acre property will offer amenities such as bike parking and repair facilities, drinking water and restrooms, plaza space, benches and site furnishings, and both traditional and low-water landscape. A pre-proposal conference will allow artists to ask Parks staff specific questions. Notes from the pre- proposal conference will be sent to those who submit Notice of Intent to Propose. ELIGIBILITY: This project is open to artists on the Park Identities Public Art Roster. BUDGET: A stipend of $500 will be available to artists who submit Notice of Intent to Propose, for the development of the proposal and maquette. A budgeted amount of $35,000 total will be available to the selected artist for the completed project; this includes the selected artist’s commission, all costs including engineering, materials, fabrication, permitting, travel, contingencies and installation of the artwork. PROCESS: The evaluation and selection process will generally occur as follows; dates are subject to change as may be necessary due to scheduling issues or other circumstances. Any information submitted is subject to release to the public as required by Idaho Public Records Law. 1. Call to Artists (RFP): Issued March 15, 2021. 2. Pre-proposal conference: Wednesday, March 24, 2021, at 4:00 PM, on site, by the Ten Mile Trailhead, at 3430 N Ten Mile Road, in Meridian, Idaho. 3. Notice of Intent to Propose: Due Monday, March 29 @ 12:00 PM. Artists wishing to submit a proposal must first submit, by this deadline, a letter of intent, and current W-9. Stipends for proposals will be mailed to artists after presentations are delivered. 13 Item 8. Request for Proposals – Ten Mile Trailhead Identity Public Art Project Page 2 of 2 4. Proposals accepted. To be considered for this project, in addition to timely submission of the Notice of Intent to Propose, the following materials must be submitted to MAC, by 12:00 PM, on Wednesday, May 19, 2021, at 33 E. Broadway Avenue Suite 206, Meridian, ID 83642 or by e-mail to mac@meridiancity.org: a. A summary of the respondent’s experience with similar projects b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual designs or projects to be considered, and related maquettes. c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc. d. Detailed project timeline, project budget with itemized costs, and schedule of work. 5. Presentations. On Wednesday, May 26, 2021, at 3:00PM, at Meridian City Hall, participating artists will present their proposals and maquettes to the selection panel at a public meeting. Each artist will have about 10 minutes to present, followed by brief Q & A. 6. Selection Criteria. Following the presentations, the selection panel will review and score the proposals, using the following criteria: a. Adherence to the RFP; (10 points) b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site; (20 points) c. Artist’s demonstrated understanding of project objectives, ability to create artwork that addresses the context of its placement; and ability to meet or exceed the project objectives; (30 points) d. Past work experience and references on a similar type project and the demonstrated competence in the performance of the type of work to be provided (the nature, quality, and relevance of similar completed work, including subcontractors); and (20 points) e. Consistency with City policy and community values. (20 points) 7. Evaluation of proposals; artist selected. The selection committee may recommend selection of one proposed project, recommend that the RFP be reopened, or reject all proposals. Evaluation criteria will include the criteria set forth above. MAC and MPRC will forward their recommendations to Meridian City Council for consideration and final decision. The selected proposer and others not selected will be notified of City Council’s decision via e-mail the next day, anticipated to be Wednesday, June 23, 2021. 8. Agreement; award. Following artist selection, and negotiation and execution of a written task order with the City, the selected artist will be authorized to proceed with fabrication and installation. 9. Selected proposal installed. The selected artist will fabricate and install the artwork, in accordance with a written task order agreement with the City, and within the project’s final budget and timeline. ESTIMATED TIMELINE: □ March 15, 2021 Call to Artists (RFP) issued □ March 29, 2021 Deadline for Intent to propose □ May 19, 2021 Deadline for completed proposals □ May 26, 2021 Presentations, committee evaluation, recommendation determined □ By June 10, 2021 Selection panel present recommendations to MAC and MPRC □ By June 22, 2021 MAC and MPRC co-present recommendation to City Council □ June 23, 2021 Selected and not selected artists notified □ By July 1, 2021 Deadline for selected artist’s signed task order with City □ By July 13, 2021 Task order executed by City Council □ Per Task Order Fabrication and Installation Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions. Thank you for your interest! 14 Item 8.