2021-01-14 Events & Outreach Subcommittee
EVENTS & OUTREACH SUBCOMMITTEE MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, January 14, 2021 at 5:00 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://global.gotomeeting.com/join/255874845
Or join by phone: 1 866 899 4679
Access Code: 255-874-845
ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin, Chair _x____ Thomas Vannucci
_x____ Maria Tzompa _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Minutes from December 10, 2020 Meeting
M. Tzompa made motion to approve minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Brainstorm the Outline of Art Week 2021
A. Belnap informed the Subcommittee that the Parks & Rec Director, Steve
Siddoway, and Special Events Coordinator, Renee White, have decided to eliminate
the Community Block Party, the City event that typically takes place during Art
Week. Instead R. White will be able to focus her efforts in building up Art Week. A.
Belnap requested that the Subcommittee brainstorm ideas for Art Week activities
that A. Belnap can then coordinate with R. White. The Subcommittee was pleased
with the partnership, seeing it as an opportunity to expand art in Meridian and
offered the following ideas:
Performers, dancing and/or singing
Large scale statues
Chalk art- artist designed, public participates
Chalk art competition
Art classes
o Bob Ross-style virtual classes available
Tours (can be virtual) of hopefully completed murals
o Artist engagement if held in person
Passport style public art scavenger hunt
Live art demonstrations
Virtual artist highlight
Art Walk
Most of the ideas discussed are intended for the Saturday activities. For Wednesday-
Friday activities, the Subcommittee agreed that expanding the art classes similar to
last Art Week is the best idea. Although the classes were only semi-successful, it is
difficult to know the direct factors that influenced limited participation (COVID-19
cautions, first week of online school, marketing, etc.) the Subcommittee would like
to try again.
The Subcommittee discussed at more length how to balance potentially two
locations during Art Week: Downtown Meridian (the traditional space for Art Week)
and Kleiner Park (the traditional space for Community Block Party). Discussions
surrounded ways to bridge, connect, or transport participants between the
locations. Possibilities included a tram or shuttle transport or partnering with a
charity organization to do a walk/run between locations. The tram or shuttle could
also do tours of public art around Kleiner Park and Downtown Meridian.
A. Belnap will take these ideas to R. White and report back to the Subcommittee as
planning progresses.
REPORTS
3. Update: Possible 2021 Events & Activities Contributions to City Events
Due to COVID-19 and the uncertainty on how/when safety guidelines will be lifted,
A. Belnap did not have concrete news to share with the Subcommittee. The
Subcommittee will take planning activities one step at a time and on a case-by-case
basis.
A. Belnap let the commissioners know that she is working with R. White on a
Valentines virtual activity called “I heART Meridian” and is in an art-share format.
In this activity, residents can create valentines and share them with specific
individuals. Subcommittee members are encouraged to participate.
NEXT MEETING - February 11, 2021
T. Vannucci informed the Subcommittee that he has been in contact with Don Burgess of
Creative Integrity, a productions company. Don Burgess is prepared for a partnership and
has created a booklet of possible ideas that we could use for holiday activities next winter.
T. Vannucci inquired if the Subcommittee was interested in hearing from him. The
Subcommittee confirmed and L. Mauldin invited D. Burgess to speak at the next meeting.
ADJOURNMENT
J. Cavaness-Williams made motion to adjourn, seconded by M. Tzompa
All ayes
To develop, advance, and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
EVENTS & OUTREACH SUBCOMMITTEE MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, January 14, 2021 at 5:00 PM
All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for
disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting.
Agenda
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://global.gotomeeting.com/join/255874845
Or join by phone: 1 866 899 4679
Access Code: 255-874-845
ROLL-CALL ATTENDANCE
_____ Leslie Mauldin, Chair _____ Thomas Vannucci
_____ Maria Tzompa _____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Approve Minutes from December 10, 2020 Meeting
DISCUSSION ITEMS
2. Brainstorm the Outline of Art Week 2021
REPORTS
3. Update: Possible 2021 Events & Activities Contributions to City Events
NEXT MEETING - February 11, 2021
ADJOURNMENT
1
EVENTS & OUTREACH SUBCOMMITTEE MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, December 10, 2020 at 5:00 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://global.gotomeeting.com/join/242224829
Or join by phone: 1 877 568 4106
Webinar ID:242-224-829
ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin _x____ Thomas Vannucci
_____ Maria Tzompa, Chair _x____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from November 12, 2020 Meeting
T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams
All ayes
DISCUSSION ITEMS
2. Discussion: Concerts on Broadway Band Needed on September 25
A. Belnap informed the Subcommittee that the Diamond Empire Band had a
scheduling conflict and had to cancel their performance in the Concert on
Broadway series on September 25. The commissioners suggested inviting a
cultural group to perform on the September 25 such as a First Nation group,
Basque, or mariachi band. The Subcommittee offered to let the Diversity
Subcommittee find an appropriate group to invite to the Concert on Broadway
series.
3. Discussion: Renee White Gives Feedback on 2021 Event Ideas
• Unplug & Be Outside
2
Item 1.
o R. White suggested that a n activity that could fit for Unplug and Be Outside
would be to find arts-specific activities that could be offered ex: a line
dancing class, tai-chi, or Basque singers/dancers
• 4th of July
o The Barbershop Quartet could be a fun addition to the Independence Day
Festival
• Movie Nights
o R. White said a sing a long movie would be possible, it would just take some
navigating with the licensing. We would also have to determine the best one
for families, or do a mashup of sing along clips
• Gene Kleiner Day
o The Subcommittee’s original idea was an intercultural activity involving
dance and music and R. White suggested that something related to Gene
Kleiner would be best. Perhaps music from where he immigrated from.
• Block Party
o R. White though that a public participation activity, such as an artist designed
chalk art to be colored in by passers by would be a delightful, perfect
addition
• Trunk or Treat
o R. White described Trunk or Treat as an event that is wholly consumed by
the attendee’s search for candy. Any performances or judging contests would
be difficult to get attention for. Instead, R. White suggested an installation or
sculpture for the scarecrow stroll
A. Belnap will price check these ideas and update the Commission with the year’s
possibilities as their next meeting.
REPORTS
4. Update: Dickens Caroler Costumes
L. Mauldin informed the Commissioners that renting costumes from Sun Valley is
very difficult and she was advised to start from scratch in the creation of costumes
rather than trying to adjust or alter rented costumes.
5. Update: Ornament Drop Activity
The Ornament Drop will be the weekend of December 12-13 and Commissioners
are encouraged to participate. L. Mauldin recommended that the commissioner
note who they are on the art they drop off so that the community knows who they
are.
NEXT MEETING - January 14, 2020
ADJOURNMENT
3
Item 1.
J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci
All ayes
4
Item 1.