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2021-04-20 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, April 20, 2021 at 4:30 PM Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/85928698606 Or join by phone: 1-669-900-6833 Webinar ID: 859 2869 8606 ROLL CALL ATTENDANCE PRESENT Councilwoman Jessica Perreault Councilman Joe Borton Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 1. Approve Minutes of the April 6, 2021 City Council Work Session 2. Approve Minutes of the April 6, 2021 City Council Regular Meeting 3. Release of Temporary Sewer and Water Easement for Hensley Station No. 1 4. Final Order for Daphne Square Subdivision (FP-2021-0007) by Matt Schultz of Schultz Development, Located at 4700 W. McMillan Rd. 5. Final Order for Quartet Southeast (FP-2021-0012) by Brighton Development, Located at 4020 N. Black Cat Rd. 6. Final Order for Southridge No. 5 (FP-2021-0011) by The Land Group, Generally Located South of W. Overland Rd. and West of S. Linder Rd. 7. Acceptance Agreement for the Display of Artwork in the Initial Point Gallery June 2021 8. Community Development Block Grant (CDBG) Housing, Public Facility, and Improvements Notice of Intent Recommendations for Program Year 2021 Funding 9. Resolution No. 21-2266: A Resolution to Amend the Future Land Use Map of the 2019 Comprehensive Plan for 11.84 Acres Known as Aviator Subdivision, Generally Located Near the Northeast Corner of N. Black Cat Road and West Franklin Road in the SW ¼ of the SW ¼ of Section 10, Township 3 North, Range 1 West, Meridian, Idaho 10. Resolution No. 21-2267: A Resolution Vacating a 5-Foot-Wide Easement Being a Portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as Same is Shown on the Official Plat Thereof, Recorded in Book 108, Page 15229, Ada County Records, Situated in the Southeast Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 11. Finance Department: Annual Report 12. Community Development: Fields Sub Area Plan Update 13. Mayor's Office: Fiscal Year 2021 Budget Amendment in the Amount of $2.5 Million for the Design and Construction of the Linder Road Overpass Vacated Vacated from the Agenda (will be on Regular Meeting agenda) ADJOURNMENT 5:55 pm Item#1. Meridian City Council Work Session April 20, 2021. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, April 20, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Bill Nary, Todd Lavoie, Brian McClure, Mark Ford, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE X Liz Strader X Joe Borton X Brad Hoaglun X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call the meeting to order. For the record it is April 20th, 2021, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Hoaglun: Second the motion. Simison: I have a motion and a second to adopt the agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the agenda is adopted. MOTION CARRIED: ALL AYES. CONSENT AGENDA [Action Item] 1. Approve Minutes of the April 6, 2021 City Council Work Session 2. Approve Minutes of the April 6, 2021 City Council Regular Meeting 3. Release of Temporary Sewer and Water Easement for Hensley Station Page 4 Meridian City Council Work Session Item#1. April 20,2021 Page 2 of 24 No. 1 4. Final Order for Daphne Square Subdivision (FP-2021-0007) by Matt Schultz of Schultz Development, Located at 4700 W. McMillan Rd. 5. Final Order for Quartet Southeast (FP-2021-0012) by Brighton Development, Located at 4020 N. Black Cat Rd. 6. Final Order for Southridge No. 5 (FP-2021-0011) by The Land Group, Generally Located South of W. Overland Rd. and West of S. Linder Rd. 7. Acceptance Agreement for the Display of Artwork in the Initial Point Gallery June 2021 8. Community Development Block Grant (CDBG) Housing, Public Facility, and Improvements Notice of Intent Recommendations for Program Year 2021 Funding 9. Resolution No. 21-2266: A Resolution to Amend the Future Land Use Map of the 2019 Comprehensive Plan for 11.84 Acres Known as Aviator Subdivision, Generally Located Near the Northeast Corner of N. Black Cat Road and West Franklin Road in the SW '/4 of the SW '/4 of Section 10, Township 3 North, Range 1 West, Meridian, Idaho 10. Resolution No. 21-2267: A Resolution Vacating a 5-Foot-Wide Easement Being a Portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as Same is Shown on the Official Plat Thereof, Recorded in Book 108, Page 15229, Ada County Records, Situated in the Southeast Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho Simison: Next item is Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: No changes to the Consent Agenda, so, therefore, I move that we approve the Consent Agenda. For the Mayor to sign and for the Clerk to attest. Hoaglun: Second the motion. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the item is agreed to. Page 5 Meridian City Council Work Session Item#1. April 20,2021 Page 3 of 24 MOTION CARRIED: ALL AYES. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items moved from the agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 11. Finance Department: Annual Report Simison: So, the next up will be Department/Commission Reports. So, I will turn those this over for the Finance Department annual report and to Mr. Lavoie. Lavoie: Well, thank you, Mr. Mayor, Members of the Council. Let me go ahead and get the screen shared for you. Mr. Mayor, Members of the Council, again, appreciate the opportunity to present to you the Finance Department's annual report. It's crazy, it's been 12 months already since we have done this, but it's been an interesting 12 months to say the least. So, we are going to give you an overview of what we have been working on and what we do for you and the road ahead. Again, I did provide this presentation to you a couple of weeks ago to kind of give you an idea of where we are going. There will be a few slides that I will just jump through, since it's more informational purposes only. But feel free to, please, let me know if you have any questions during the presentation. I just want to make sure that I got the right screen shown -- the screen -- change pages for you. Perfect. Thank you very much. So, the agenda today is we are going to discuss who we are and what we do for the city. Expectations from us. We will talk about some of our successes over the last 12 months and, then, we will kind of touch on where we are going in the future and what we believe we need to work on for the city itself. So, who are we? Again, we -- we hope that you stop by anytime. Come visit us. We think we are a good fun group of people to be with. We are a prideful group. We take a lot of pride in what we do. We believe in being ethical and transparent with all things that we work on. Again, we have an annual audit that tells us if we are doing a good job or bad job -- again -- but these are some of the pictures that we took during the last 12 months. You know, COVID did create some problems with getting together. But we were able to sneak out one day and act as a group and we had a good time, engaging one another at Settlers Park. We felt that the game that we selected kind of fit the theme for 2020. It was a -- it was a tough one. But, again, it was a creative game, so we had a good time at the park and, you know, I think a lot of people are showing, you know, Zoom photos as your, you know, 2020 review, this is our version of it. During our holiday event we weren't able to get together, but we engaged as much as we could. We tried to act as a team. You know, we are a pretty tight family. We like to have a good time. This particular screenshot is a memory from a game called BeanBoozled. Not sure if anybody's played it. We had never played it. But it is -- I'm -- be cautious if you do try this game. It's a Jelly Belly game that has both good flavors and bad flavors and they are colored the same, so you don't know which one you are getting. Just looking at this picture you can see that Sandra, myself, Jenny, Karen -- we didn't do so well on the -- on the beans that we picked. Jaime and Karen -- or Jaimie and Nancy, obviously, picked a good one, they are having a good time laughing Page 6 Meridian City Council Work Session Item#1. April 20,2021 Page 4 of 24 at the fact that we picked a bad bean and we are eating it live. We did this for about ten beans that we also were done, because it got pretty painful, but, again, we try to have a good time, try to keep that spirit going, but that's who we are. We are the Finance Department, Clerk's Department, we have a good time, but we take ourjob very seriously. Just know -- just to let you know and we do, you know, take a lot of pride in what we provide you guys on a daily basis. This is the org chart. The Clerk's Department I don't have listed. Chris will be providing you an annual report for the Clerk's Department in a couple of weeks, so, again, I did show him on this. He will represent the Clerk's Department for us and we can't go on without saying that we do have a retirement coming up. Reta Cunningham. Who are we? She's a big reason who we are. We will talk about -- more about that on April 28th. Hopefully you will be able to attend the event. But, again, can't go on with saying who we are without saying Reta Cunningham is pretty much who we are and you will hear more about that on April 28th. So, following the agenda, you know, what do we do for the city. This slide here kind of provides a general overview of what we provide the city from the Finance Department's perspective. We have the utility billing division. We have the procurement division. We have an accounting division. And we have a budget and finance analytical division. So, this slide kind of explains to you or shows you in a visual perspective what we do. Everything we do we perform at the highest professional level that we can. The interactions that all of our team members engage in on a daily basis are pretty dynamic and just simple at times, but they are usually pretty different. Every customer has a different need and we must be flexible to meet those needs on a daily basis. As I spoke earlier, our goal is to deliver the highest level of customer service to all their customers, which includes you, Council, Mayor, the citizens, our staff and our business partners out there. So, our customer base is pretty vast. The goal of our department is to deliver to you an annual clean audit every single year. I can be proud to say that the city staff members have done that again for you. I think it's our seventh year in a row that we have -- the City of Meridian has successfully delivered to you -- to you Council and citizens a clean audit, which we are very very proud of and we have to be held to the highest level of transparency and accountability. The audit report kind of gives you that answer or that report card and we do act as your internal auditors for the city. So, we are both internal auditors and auditors of all financial statements and transactions. So, again, this is just a -- kind of a general overview of what we do for you and the citizens. We are going to touch bases on why we do things by division. So, why do we --- why do we have the utility billing team. Well, again, we are here to provide our customers all the assistance that they need to answer their questions. We just got approval -- or not we, but COMPASS just approved some numbers last night -- or yesterday of the population numbers. So, might be a little premature announcing this, but I'm going to do it. The number for City of Meridian is 127,890. Yes. That's 127,890. That equates to about 43,000 customers that our utility billing team manages and assist on a daily basis, in conjunction with the enterprise teams, your water, sewer teams over there. Dale represented those. And we also have the relationship with our trash services provider. So, that's what -- that's why we are here. We are here to service our 43,000 customers and work in tandem with water and sewer teams, along with the trash services provider. So, that is why they are there in procurement. Why do we have a procurement team? Keith and Sandra are here to, you know, provide for procurement needs for the 500 and some odd employees that we have here at the city. You know, our goal is to Page 7 Meridian City Council Work Session Item#1. April 20,2021 Page 5 of 24 make sure that we keep everybody out of trouble to make it easy. You know, our goal is to make sure we are following the laws. Keith is helping create the laws and update the laws. So, that is why we are here to make sure we are following procurement laws and making sure we are satisfying the acquisition rules without getting us in trouble and making sure we are as transparent and ethical as possible with all procurement needs. You know, why do we have an accounting division. The clean audit is the ultimate reason. That's why we want to have the accounting division. We are here to provide information, financial guidance, customer service, training, any type of help that you might need. You know, we are always bound by governing bodies with ever changing requirements, so we are constantly educating ourselves, educating our team members, educating our customers. Again, our goal is to deliver a clean audit and manage the city's finances in an ethical and transparent way and make sure that we can represent you as our Council and our citizens in a professional manner. Then, the last division we have on the screen is our budget division. Again, primary goal here is to deliver a balanced budget to our citizens on an annual basis. We have to follow a sound approach when we develop the annual budgets. We need to work with you, along with our fellow directors and staff members, excuse me, to make sure that we share and collect information to our citizens and to make sure we share and collect the information for you, the Council, to make sound and informed decisions on an annual basis. So, those are the -- that's the kind of general overview of what we do for the city. Another aspect of what we do for the city are what we would call professional services. This slide kind of highlights some of the professional projects that our staff has the ability to provide you and our citizens and our customers. We have the ability to deliver internal audit services, efficiency analysis, and, you know, provide all services and accountability and transparency to all of our customers. It is our responsibility to deliver all services and financial information in an ethical and transparent way. Apologize. Excuse me. So, with the professional services, along with our standard services, you know, we provide rate model development, business model analysis, some financial contract auditing and process improvements, our Peak Academy, and, then, financial cost accounting. So, those are some of the professional services that we provide our customers. This is our mission statement that supports the city's vision statement. Our goal is to always deliver a positive experience in all things that we do. Pretty simple and straightforward. That is our ultimate mission and, hopefully, you see that in your interactions with us on a daily basis. Following our agenda -- so, the expectations from us. So, with all the services defined, you know, the Finance Department is committed to providing the financial guidance, the training, the internal audits and high level of customer service to all of our customers. This commitment takes time. You know, we are hoping that you see these changes occurring daily, yearly, monthly, but that is our ultimate goal what we are trying to achieve here. We believe that as we exceed our customer expectations that we will deliver a successful audit to you, the Council, to the Mayor and to all of our customers. We take great pride in having a clean audit. The audit is kind of our report card. We get this every 12 months, which we look forward to every year. We learn from our mistakes and we adapt to the changing compliance rules and our goal is to always make sure that we are fiscally sound and fiscally responsible and the audit is done on an annual basis, it allows us to identify any gaps, any issues, any problems. It provides us guidance and training opportunities. It allows us to continually improve on our internal controls. Our procurement controls, our policy language -- again, with the Page 8 Meridian City Council Work Session Item#1. April 20,2021 Page 6 of 24 annual audit, as we improve all these, the auditor will provide you an audit report that summarizes our abilities, our interactions and, hopefully, does display a clean audit, which this year does it, but, again, that is our expectations. That's what we believe you should expect from us and, again, hopefully, you are seeing that on a daily basis. So, to continue with the agenda. Successes. So, since we have last met we have been working on a few projects. This slide kind of represents what we have been working on. Starting in the top left-hand corner we have our customer services. We have continued our movement to a paperless environment. We have continued to use Peak training to look at all our processes and manage our efficiencies or improve our efficiencies for internal and external customers. We also conducted an overhaul on our website this year. We worked with the IT Department and we updated our internet site to be more mobile friendly and to be based on the data that our consumers were using. So, we used the traffic data that we track on our internet to figure out what our customers were using and we made those particular items the most visible and accessible to our customers. So, we devised -- we developed our website to meet those needs. Again, if you have visited -- if you have gone on to the website normally you will see that it's way more mobile friendly on your phone. That was our ultimate driving factor is we needed to make it so that you can access your information easily on your phone. It still works just fine on a regular PC, but only you saw those improvements. The next topic we will discuss is performance. It kind of goes along with -- Peak -- Peak training or Peak innovation training. We worked on six processes during last fiscal year. The processes went on to save the city-- let's see, how much? Forty-nine thousand dollars a year. So, our first year of really doing process improvement, we saw some improvements or maybe we saw some savings, you know, as we are all learning this Peak approach and I think we will be able to expand to make these larger--or these victories a little bit larger in the future as we all, I guess, understand the concept and buy into the Peak training opportunities. Another thing we worked on from a performance standpoint is how do we manage COVID. You know, we all adapted pretty quickly. We felt that we were able to transition from an in-office to remote environment pretty seamlessly. We had started a paperless movement prior to this, so the COVID-19 management -- I just moved a few of our to do list items up on top and we were able to make those happen and we felt that we were able to deliver a seamless interaction with our customers. We engaged them to see how we did and we made changes on the fly, but that was one of the items we worked on over the past 12 months. Technology is the third section. You provided us some money to acquire a procurement software solution, which is called Bonfire. Since we have created or started that software we have processed 49 bids successfully. We have heard great things from our internal customers and our external customers. Bonfire has turned our procurement process from a bid standpoint completely paperless. We now require zero paper from our outside customers and inside customers. All information is at your fingertips. So, no longer will you need to e-mail somebody to get an Excel file or e-mail and get a Word document. Everything is at everyone's fingertips. It is mobile friendly, so if you are in McCall on your iPad you can get access to your RFP bids, you no longer have to go through a different paper process. So, we are pretty happy about that item. With that innovation or that acquisition that you helped us acquire we were able to analyze the process improvements and we have determined that we have been able to push off hiring any procurement staff for a few more years at least, because we have determined that the software itself has Page 9 Meridian City Council Work Session Item#1. April 20,2021 Page 7 of 24 improved so many processes that we won't need to have an additional body just to have an additional body, even though we are going to be increasing workload demand over the next few years. So, again, we appreciate the software. We think it's going to save us money in the long run, because it allowed us to create process improvements, which think will delay any staffing needs in that particular division. So, appreciate that. Opengov Stories. This is a transparent communication to our external customers. We have upgraded or updated our transparency website using Stories, so that we can now be -- I guess, educate -- help educate the -- our customers a little bit more about what we do for the city from a financial perspective. So, again, we hope that you have the opportunity to check that out. We are happy with the way that turned out. Auto reporting in -- we as a city deliver a clean audit, so we are pretty stoked on that. So, that goes out to all of our staff members that made that happen. Opengov dashboards. We have some opengov training that was sent out that we will be providing in the next few weeks. We have a City Council dashboard that now provides all of your -- I guess KPIs or indicators that you found that are important to you. So, we have now gone completely digital from a -- from a reporting standpoint for you -- you, Council. We used to provide you a 70 page financial report. We now have provided you a dashboard that is accessible on the web. So, hopefully, that is proving to be beneficial for you. So, again, now you have data that's live every single night, as opposed to waiting 30 days for an updated set of financials. So, we think it's way more timely for you. It's trying to get you the data, so you can make informed decisions since you meet weekly and providing you a financial report every 30 days wasn't I think the right data set for you. So, now you have actually financial data that's updated nightly for you. So, this is some of the successes that we have worked on over the last 12 months since we have last met. So, now we will touch on the road ahead. So, again, the agenda here -- again, I think you will see a theme that our goal here is to provide our customers with better tools. Kind of like dashboards. Provide you guys with better tools, so that you can make informed decisions. So, that we can allow our customers to be more effective, more efficient, hopefully. It hopefully allows the staff members to free up time to work on other items and make the financial management easier. That's our goal with our road ahead. It is our responsibility to continue to look at the tools that we provide our customers, to adapt to the ever changing environments. Let's see. A few of the items on this list-- might have some budgetary requests down the road, but our ultimate goal is to do all of these things in house with the skill sets that we have within our own staff. So, again, just looking at customer service. Again, we are going to continue to look at using technology to reach our customers from a paperless standpoint. We are going to try to make the customer interaction more seamless. You know, we are all getting comfortable with, you know, how Amazon works and how everything is pretty quick and at your fingertips. I think our citizens are going to want that from us as a government and we need to figure out how do we meet that new demand or that new lifestyle expectation. So, we are constantly looking at that and utility billing is going to look at process improvements regarding electronic payments, see how we can continue to allow our customers to get -- make payments. That's easily -- that's easy for them, so we don't create a burden for our customers to have to drive to City Hall. Twenty years ago it was a lot easier to drive here. To get from Eagle and McMillan it's a lot more difficult. So, we want to make sure that we don't create a burden to our citizens from a payment standpoint. So, we are cutting -- we will continue to look at making it easier for Page 10 Meridian City Council Work Session Item#1. April 20,2021 Page 8 of 24 them to make payments. Peak, again, process improvements, technology, we are going to be implementing a new budget software solution for you guys next year. It's going to be a big shift. We will provide plenty of training, but you gave us funding last fiscal year. We are still in the implementation side of it, but budget software is coming down the road. We will work with you guys and help you get ready for that. Opengov Stories for nonfinancial data. So, we would like to continue to use opengov to be our portal of data transmission or data transparency to whoever. We are starting to put some nonfinancial data on there. So, we are going to introduce that to Council. Council is the first dashboard that has that-- has the fund balance information, but if you go into your Council dashboard on opengov you will see some new nonfinancial data that we are going to be testing out to see how that's working. Succession plan is a big one for us. We have successfully completed a three year succession plan with the retirement of Reta. We now have to start working on our next group of team members to have a positive succession plan. PBB is an acronym for priority based budgeting. With our -- with the city completing its very first ever priority budgeting process from start to finish, we now need to look at how do we manage to fund all these programs, activities, and services to our citizens. You know, we want to continue to look at a cultural shift, instead of looking at a budget from a department standpoint. We want to look at the city's budget from a holistic standpoint as these are the services that we provide. Executive branch, how do you provide these services. And, then, let us manage that from a budgetary standpoint. It's a cultural shift, but at least it talks about the programs, rather than the departments and the departments still exist, but we are looking at maybe changing -- you know, having a different way of looking at your budget. You know, instead of just departments you look at what we provide our citizens. Timecard. Our timecard is getting pushed to the limits. We need to replace it. So, we will work with HR and IT to identify some new software. We will present a budget request at that time when we find a solution and, then, legislative. Always working at the state, our procurement team is. Keith has been very involved with that and looking at improving our state law, so that we can be more productive and efficient with what we do. So, again, those are the things that we are working on as the road ahead. If you see things that are missing, please, let me know, we are always open to ideas. But these are some of the things that we have on our whiteboard for projects to work on ahead and with that that gets us to the very last slide, which is questions if you have any. So, again, appreciate the time to present to you our annual update and all the success goes to the 17 team members that work on the finance team. They are the ones that make it successful. If it weren't for them we wouldn't have the team that we have. You know, I'm very lucky to work for them and I'm very happy to work for them and I take a lot of pride in what we do. With that I hope that you see that pride coming through in what we do every day. I can tell you that we are pretty proud -- you know, we try to make a positive interaction with everything that we do and with that I stand or sit for any questions. Simison: Thank you, Todd. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Page 11 Meridian City Council Work Session Item#1. April 20,2021 Page 9 of 24 Strader: Just a comment. Todd, just kudos to your team. I mean you are a trusted resource I think for all of us, but I have been amazed -- no matter how many questions we ask, no matter how many ways we ask you to slice the data, your team is just really on point and they are just -- I trust them to provide the answers, good, bad, or ugly. I feel like they are really reliable. So, thank you. Lavoie: Appreciate those comments, Liz, and, hopefully, we can keep that relationship between us and all of our customers. We -- you know, we do have a slogan and I do, guess, remind our team members that we want our customers to know that they can count on us in whatever form it is. If it's a question we want that to be the first thing our customers know and that they can count on us. So, I appreciate that, Liz, and we are continuing to work on that and, hopefully, we can continue to improve. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Comment and a question. I echo Council Member Strader's comments, particularly around you and your team's willingness and diligence to encourage more automation, a digital approach to local government. It's pushed me out of my comfort zone. For Council's benefit, one of the things that -- that Todd, when I had the pleasure of being the Finance Department's liaison, is he would say if a citizen had to show up at City Hall he took that as a failure and I really resisted that, but I'm coming around, so I appreciate that. I think that you and your team -- maybe with the exception of the folks in MUBS, they give me a little bit more of a hard time, but everyone else -- top notch. But my question is were there any awards that-- that you received this year? I seem to recall there was an award, but it didn't make it onto the slide and I just want to at least give you an opportunity to -- to weigh in if there was an award that we wanted to highlight. Lavoie: I -- I might be miss -- I might be misrepresenting the award, but I think it was -- the -- the -- the best department of the year award. Is that what it was? Is that what you were referring to? Cavener: You know, I saw something on social media, so I can't recall. I just saw you moving in an animation and it brought me a lot of pleasure and joy, because, Todd, I do think you do a greatjob of leading the department and you do a really greatjob, to Council Member Strader's point, of you and your team supporting us, giving us good feedback and all the information that we need to render our decisions and I really appreciate it. Even the folks in MUBS. Lavoie: Thanks for the good word, Luke. I will let MUBS know there is a little -- a little love there, too. Simison: Council, any additional comments or questions? Okay. Thank you very much, Todd. Appreciate all you do and we will -- we will get on to spending some of your money here in a few minutes if that's okay. But we will -- we will start -- we will move that down. Page 12 Meridian City Council Work Session Item#1. April 20,2021 Page 10 of 24 12. Community Development: Fields Sub Area Plan Update Simison: So, with that, Council, we will move on to Item No. 12, Community Development Fields Sub Area Plan update and ask Mr. McClure to walk us through this next item. McClure: Mask? No mask? Bernt: Take it off, buddy. McClure: Good afternoon, Mayor and Council. This agenda item pertains to the work regarding The Fields Sub Area Plan and which Council prioritized in the 2019 Comprehensive Plan. Our consultants Logan Simpson will be reviewing work to date, including public engagement and, hopefully, we can have a robust conversation on next steps. Bruce Meighen, Megan Moore, and Cameron Gloss are on the call to walk you through this and I will be here to answer your questions or add to our staff perspective. With that--and if there are no immediate questions, I will turn this over to Logan Simpson. Meighen: All right. Well, good afternoon, Mayor and Council Members. It's great to be presenting to you on such an exciting subject and that is sort of taking the next steps of the Comprehensive Plan. So, I want to first sort of commend you on, you know, many -- many people stop short after they do a comprehensive plan. He talked about their vision. I think The Field Sub Area Plan is a -- is a great example of sort of translating your values into reality and what a great place to do it. I know there is some development out there, but you have been blessed with four square miles of -- of land that you can directly influence in partnership with the community, other agencies, and the property owners to create a great place that really compliments your community. Moving forward, just a little bit on -- on today's objectives. We want to make sure that we give you a project overview. We are in the stage of the project where we have been doing public outreach and the -- and the plan is starting to settle. When it starts to settle we want to start talking about implementation, because that is one of the goals of this project is to move it beyond just the Comprehensive Plan, moving beyond just a sub area plan, but actually moving on to the built form, a place where we look left and right we are very proud of what we see. We also want to talk a little bit about this idea of placemaking, that this plan goes beyond the colors that you see on the Comprehensive Plan to the idea of amenities and -- and places that we can walk and feel and enjoy. I want to make sure that we give you an overview of those. And, then, we are going to start talking about setting the stage for a future implementation. That's a discussion that we want to have it then of what--what we would like to do here, not to come to the final answer, but maybe just sort of as we are sort of midway or a little bit past through the project, sort of set that stage for that discussion on -- on how do we move the project forward towards that final flourishing. So, one of the things -- just to set the stage before we get into an overview of the -- of the project is to talk a little bit about the goals of the implementation and that is to make sure that when we look at what we see on these maps that we are really doing everything we can to ensure that it actually turns out that way and that is making sure that we get the right type of housing, commercial, as well as amenities and placemaking to actually happen and that's -- that takes some crafting, it's things that we have done before, so it's not-- it's not Page 13 Meridian City Council Work Session Item#1. April 20,2021 Page 11 of 24 something that's unachievable, it's just making sure that we pull the right levers to help assist the development community to help us do this. The other thing that's important as we think about implementation and as we go through this presentation is this idea of being proactive and we always talk about coming in afterwards or not being ahead of the game or in -- I think -- I remember definitely during the Comprehensive Plan the community wanting us to be ahead of growth, knowing that growth is going to come, but definitely being head of it and planning for the right type of growth and I think a plan like this can demonstrate that as well. We will talk a little bit also where I want you to think about this idea of-- a lot of the stuff that we will be presenting we need to do anyways. This idea of provision of parks and greenways is very important, but by being proactive we can concentrate them in the right place and make sure they happen at the right time to ensure we get the right type of commercial and housing happening in this critical area. Lastly, by doing it early we can also make sure that we can actually achieve this goal. Right now the land is being absorbed very quickly, so by being proactive we can make sure that the land is still vacant when we take some of these actions, that the cost to the city and our community and our developers is less and in addition, any funding mechanisms that we put in place we can make sure that we capture the incremental value of the land as it goes up over time. So, by doing it earlier we can really get funding sources that are more effective and -- and really help move this project along. So, those are just things to think about. We will jump into the software presentation right now. So, we can move forward here. So, just -- not to remind you about the vision, but the reason it's up here is The Fields Sub Area Plan is a direct translation -- translation of the vision into physical form. So, this idea of having a premier community -- and that is a community that has some of the greatest amenities and that's what Meridian is known for as one of the top communities in the nation. This is an opportunity to re-demonstrate those values, including those level of service levels. It's also about an evolving community and that's making sure that we are adapting our different forms to the various trends that people desire, but also being extremely proactive. Livable community, idea of creating places that are -- that are family friendly, to a vibrant community where we have a core center where people can engage, but a center that represents the latest in terms of how centers are being developed. And, lastly, a connected community, really thinking of not only transportation, but how to be more connected, but also thinking about trails, greenways, and other connections within The Fields Sub Area, but also to our adjacent communities, really capitalizing on the Treasure Valley. Just a reminder of the sub area itself. You can't -- can't ask for -- a planner can't ask for anything better. It's a complete square, but it's a -- from Ustick up to Chinden. Northern border is Star, but this area is exactly four square miles. The concept again is this concentration of a great center and amenities right in the heart of this new community that we see here. We can move on to the second -- you know, we talked about implementation and, you know, it would be wrong to say that you haven't started it, because you have already said some of the key things going that makes this area highly desirable for both what you see in the Comprehensive Plan, but also what you see in the sub area plan. The idea of both capital programs that sort of direct -- provide some direction for a new sewer lift station makes development in this area a lot more feasible. So, it sort of opens the floodgates a little bit, but also sort of quiet quality of life amenities by already pre-setting and having a high school centered in a great location to make this sub area happen, to some of the key buffers that are needed to Page 14 Meridian City Council Work Session Item#1. April 20,2021 Page 12 of 24 make our community safe, to planning for some of the road expansions that are already pre-planned for this area and, then, lastly, the idea of Highway 16 being a long-term amenity on our border that's, again, going to put additional pressure for this area. A little bit of a framework. You know, you will see things that are hand drawn. They are hand drawn for a reason. As we work with the public we want to tell people that these areas, though, they are directly reflective of what you have approved in the Comprehensive Plan, they do take the next level. They give us a sense of the building program, the types of housing, as well as the types of commercial amenities we might see. And in addition it talks about the amenities, how it might feel to move around, what type of an amenity in terms of parks, trails we might--we might see. In addition it starts to speak to connectivity. Not to mention the word traffic, but that's always a concern, an idea that this could be an extremely livable area, but an even more connected area than even other places that you see within the City of Meridian. So, this -- this project began in -- in fall of 2020. 1 commend you again for-- for like most communities you -- you saw COVID and you kept moving forward. Development didn't stop. You're -- you are still even more desirable in terms of a place for people to live than you were before. So, the fact that you just kept on moving and business as usual for the most part was discreet on your part. So, how we reacted to COVID was it allowed us for more personal interaction and targeted outreach with various stakeholders. So, that would include one-on-one conversations, but it included heavy involvement from both -- a lot of our agencies and that includes, you know, just to -- to plug one is talking to, you know, both Ada county and as well as the folks that address our large roads. People are very interested in what happens in this area as a model for other communities that are adjacent in terms of how to do development right. We also, then, moved forward with the creation of some initial concept based on that feedback and we had digital workshops, sometimes imperfect in some ways, because it is digital, but they were very very -- for some they were very exciting, because they provided direct access right from their home to doing land planning and that's always a fun thing to do from the comfort of your living room. And, then, as we move forward we will again reach out to the public and after we hear from you about the final plan, but we won't start developing that final plan until we gain some additional feedback. Planning to wrap up by spring of 2021. Moore: So, as part of that outreach really three key areas have really come into focus for assets and amenities. The first one really being that area of focus identified early on in the process, which is that center at Star and McMillan. The second being kind of this greenway space just south of that area that connects kind of the platted neighborhoods on the east side, with the third thing, which is kind of the regional city park on the west side of Star. So, these three pieces together really form the opportunity for city involvement in partnership as we get into implementation. So, you will see these three things come back when Bruce speaks again. In regards to these amenities, really looking at the center, there is a couple things in regard to the center that makes it a little bit different than anything else that you currently have within the city. So, really taking a look at the orientation of the buildings, you know, with the anchor commercial kind of set right up against Star and the corner of McMillan, kind of creating a streetscape of building -- building frontage along McMillan and, then, key here is the opportunity to both integrate the greenway system that I mentioned in the last slide with kind of the central park system Page 15 Meridian City Council Work Session Item#1. April 20,2021 Page 13 of 24 that comes up north and intersects kind of with this small scale community focused main street. You also have the ability to blend that main street and blend some of those mixed uses into residential, which is the orange building south along the pathway system and, then, further to the east. So, you have got that vitality that we talked about early on in the vision. You have got that livable. You have got those family friendly assets. The greenway and pathway itself-- so, there is already planned connections to your Five Mile Creek pathway system further east and even past McDermott into the rest of the city. So, what a huge opportunity here to be able to continue that south of this commercial and mixed use center and, then, across Star into this park system that's to the west. But in addition to that, you also have the ability to really focus these neighborhoods on both sides of this greenway, again, kind of creating that vibrant atmosphere, giving these neighborhoods an asset that's maybe not found in other areas of the city and can be something special. In addition to the pathway system itself you have got the opportunity to include open space, picnic areas, and in addition kind of the connection up here to that center itself. Through coordination with Nampa-Meridian Irrigation District, we have already talked about the ability to provide a pathway on the north side, much like you have in the rest of the city and, then, improvements on the south side would be outside of those easements. And, then, last, the city park area. This allows the city to be able to maintain and even fulfill level of service standards currently in place. This is an area of the city that's relatively underserved, mostly because development really isn't out there right now, but offers a key opportunity to get ahead of development prior it to coming in and be able to provide an amenity ahead of those neighborhoods being developed. Again this is an opportunity in regards to the irrigation facilities out there. You have got the Five Mile Creek system and that pathway system we just talked about coming in across the middle of the park site here, as well as the Phyllis Canal system extends further north into Star and, then, northeast in Eagle and even south in the surrounding community in Nampa. So, you have really got the opportunity here -- that's kind of the key of a bunch of irrigation districts providing access to a large regional trail network. The other reason for the location of the park in this -- in this location is really to serve as a buffer to this industrial area. The Intermountain Gas facility here to the west and you have got really great access off Star and with a new collector road to provide access to the -- the park, knowing it would be a high traffic volume creator. Meighen: So, we are working to our--to our discussion item here is we thought we would tease things up with just some thoughts about implementation. So, really, the first step here -- not to decide on anything, but just to -- to open up a discussion for one of many paths to go forward and we will talk a little bit about how we would -- how you might see this area unveiling if you were to follow just a limited level of -- sort of implementation actions to something a little bit more targeted to -- to maybe something that's even a little bit more proactive to help see the vision through. So, I will run you through each one of these, again,just--just because it's on a PowerPoint doesn't mean we are recommending it, it's really for just opening up the conversation. But we talked a little bit about, you know, that idea of the center and the center is located not on the interchange. We have commercial -- standard commercial or -- or traditional commercial located towards Highway 16, but the idea of having a truly walkable great center for all the community to go to -- another destination within Meridian is what we are talking about. So, the idea is Page 16 Meridian City Council Work Session Item#1. April 20,2021 Page 14 of 24 -- is -- is maybe just very limited and incentives to help encourage this center to happen. You know, I think the residential will happen on its own, probably ready to go, you know, as we talk, but the actual commercial center providing a little bit of help, but, then, also making sure that we do assist with design and character standards for what's near there, the greenway and the pathway and park that Megan talked about, making sure that it develops into -- one that regional park is something special, it does catalyze the area and brings the community together, but also that that Five Mile Creek greenway is something that serves both the residential areas to the south, but also is something of an urban amenity greenway that serves the center. So, providing those standards of what that greenway looks and feels like would be at least a good first step. We go on to sort of what could be next, you know, sort of--we would do those things. Same -- same actions, but we go a little -- a little bit further and that is looking at working on that Five Mile Creek and actually being -- using that to meet some of our level of service standards, but also, you know, something that the city has done before is construction or supported trails. It's actively building and constructing land and acquiring the right of way for that trail itself. That showing the development community that we -- we are serious about this being a great center for Meridian and, then, sort of moving on from there is a next level is, again, something that we need to do anyways to meet our level of service is concentrating -- is doing those first two things, but also concentrating our efforts in terms of our parks right towards the -- the center of this area in that regional park and doing it early and that includes design and construction of a new regional park, something to catalyze the heart of this -- of this area of Meridian and meet our standards. It also creates -- I wouldn't say a bargaining chip, but it creates an offset as developers come in. This could be something that they need to contribute to or at least something that could be waived in some ways -- in some ways to meet their parks and rec standards that they have to provide anyways. So, there is some bargaining chips there. Lastly is -- is not to forget all the other implementation methods that are out there by clearly partnerships and we talked a little bit about open space and fee waivers, especially in light of that larger park. There is the ability to offer some professional density bonuses for -- for -- for that center. Code updates. There could be some adjustments directly related to this area. And I want to focus a little bit on this -- the concept of an improvement district. That is something that could be in place -- put in place earlier and that's something that's used in Idaho and by putting it in early you are essentially capturing the incremental value as that land goes up and if you think about that as well, you know, you are investing in a lift station. Also our partners are investing in a large amount of road improvements going through this area, all those arterials, and, then, eventually, a new highway and that's something that's going to really force land values up in the future and, then, as well as people develop this nice center that will also go up as well. Capturing that incremental value allows us to put those dollars back into this area to help pay for-- help pay for implementation. So, on that note it's a -- it's a tough subject for later in the day, but we thought we would have this discussion with you earlier, rather than later. So, I will turn it over -- back over to Brian. McClure: Mayor and Council, we would like to discuss some of the ideas, get your initial thoughts and concerns and, then, if needed follow up with an initial workshop discussion. Before you submit for a final draft document for public hearing we want you to be comfortable with this. We don't want you to be blindsided by anything and so we just are Page 17 Meridian City Council Work Session Item#1. April 20,2021 Page 15 of 24 looking for some of that feedback now or at an additional meeting. To stress, we are not asking for you to make a decision today and even when we submit the final document there will be some flexibility. Keep in mind that this is still a high level plan and details have to be considered with opportunities and as things shake out. With that here are a few discussion suggestions. What are some your initial reactions to doing things a little differently out here? Is the city willing to explore and expand tools to ensure this area of the community doesn't have to get on a freeway or near an interchange to access neighborhood, goods and services and without any dedicated funds or land for improvements is there any latitude to explore the funding sources to ensure that the area has a park and to maintain -- maintain or improve service goals. With that I would love to have a discussion with you all. Simison: Thank you, Brian. Council, any questions for staff or the consultants? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Maybe to get help -- to get some things going, either a question for Brian or for Bruce. Would you mind kind of just giving us a summary about what some of the feedback came from the stakeholder group. I know it -- it formed a lot of the recommendation that you shared with us, but we didn't spend a whole lot of time kind of giving us what that feedback was from -- from that group. Meighen: I'm actually -- I'm actually going to refer to -- to Megan on that one, since she sat on all of them. I sat on some of them. Megan, do you want to jump in and talk a little bit about-- make sure we are completely transparent, both the good things and, then, any controversy that was out there. I'm sure the Mayor would appreciate that. Moore: Sure. Of course. So, early on in the process, you know, we really kind of focused on the center and its surroundings with some of the stakeholders and asked folks, you know, some of the key big ideas that they saw in this area. A lot of folks talked about other case studies. I know Bown Crossing was mentioned quite often as something to look at for this area and so, hopefully, you see some of those similarities with kind of that central street through that town center, but also was the opportunity here to really be able to integrate the neighborhoods with the center itself a little bit better than maybe -- I shouldn't say better than has been done in the rest of the city, but a little bit differently, maybe, to be able to expand that central street within the center, expand that into some of the medium to high density residential to the east and, then, utilize that linear green space, you know, really to create a focal point for both the center itself and the neighborhoods, be able to create connections across it and really form kind of this -- this really central core to that four mile square area, because it is a little bit separated from the rest of the city. So, a lot of the focus early on was also talking about some of the character, some of the historic and even architectural character that we really didn't get into tonight, but anticipate having some imagery to focus on that within the plan itself. A lot of folks have mentioned kind of the history of the -- the agricultural area, so building Page 18 Meridian City Council Work Session Item#1. April 20,2021 Page 16 of 24 on that as part of the architectural character to create, you know, some kind of focal point within that center, like a -- like a barn building or barn roofline is probably a better way to put it out here and, then, building on that aspect as some of those elements along the greenway. So, the open space, et cetera, the benches, et cetera. In regards to funding options early on, we did talk to some, you know, developers -- folks in the financing industry for development, et cetera. Realtors. And CID -- even LIDs, local improvement districts, were also brought up, but CIDs were brought up quite often, as well as just kind of the partnerships between city and development as it comes in, be able to work together, both understanding kind of the vision for the area as well. I could go on and on and on, but I should stop and ask is there anything else specific that you wanted to -- wanted me to talk about within the public outreach process? Cavener: Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: I think that's helpful. Thanks. No, Megan, I think that's helpful. You know, some of the feedback that I had heard from stakeholders, participants, really touched on two things. One, the desire to celebrate Meridian's agricultural heritage, which you touched on, and some thoughts about the CID. So, I appreciate that you kind of summarized that. I appreciate that. I don't have any further questions at this time, Mr. Mayor. McClure: Mr. Mayor, I would just maybe add in -- and this will come as no surprise, but repeatedly -- and I think from everyone I talked to -- pathways and conductivity was important. Just like the rest of the city. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: On paper I have always liked the idea of having this type of community and sub community at The Fields District. I just think it -- it's just -- I think it's a great idea and I think that it was a focal point during the Comprehensive Plan discussions. I believe we owe it to our citizens to stick to it. I think one important part of this -- to make this successful is for sure getting, you know, those who own property out there, landowners, future developers, let them understand that this is what we are planning on and I believe that we are doing that. I think that those -- that own property or who have purchased property or who are looking at purchasing property in this area, I just don't want any surprises personally. I just want them to have buy-in and make this as a really cool area, inner community where people can -- can congregate, can -- can experience community in a way that really isn't part of--we haven't done before in the City of Meridian. One last thing. I like the -- the dairy aspect of it. You know, I like the -- the farm aspect of it and, you know, our friends to the east just opened a park recently that I love and they did a fantastic job with it. Don't necessarily think that we need to be copycats per se, but maybe sit down and talk with them and -- and look at what they have done and incorporate that, Page 19 Meridian City Council Work Session Item#1. April 20,2021 Page 17 of 24 because that has Meridian written all over it if you ask me, in my opinion. Cavener: We could do it better for sure. Bernt: Luke said it, not me. And so I think that's a -- that could be a really cool thing. I know we are not talking about design here and that's not the focus of what our discussion is, but that could be a really cool idea for that park somehow, some way. Simison: Council Woman Perreault. Perreault: Mr. Mayor? Mr. Mayor? Simison: Council Woman Perreault. Perreault: I do have some questions about the plan, just higher level questions. First I -- I want to just make a comment that I actually would love to see a little bit more of the neighborhood services on some of the corners there, just -- you know, that -- that is an area where it's -- it's likely going to remain a little more rural. I don't know what the plan is on the north side of Chinden. I assume that is just in the county right now and not sure exactly how Star will develop southward and so just would like to actually see a little bit more -- you know, if this is going to be its own concept, I want to see a little independence to it of the surrounding area and so I would -- I would recommend just a little bit more on that neighborhood services focus and, then, also curious about the -- the medium density residential all the way up to Chinden and on Chinden. So, I know that's part of our comp plan, but that being such a major thoroughfare, it seems to me like you would have a more intense use along that section between Star Road and Can Ada and then -- yeah. And if you have any information for us about -- I mean we didn't see on the renderings what uses are -- are already expected on the east -- or, excuse me, on the west and on the north. So, I -- I'm curious what that looks like big picture and how much that was taken into account as the -- the decisions were made. So, I was the community development liaison last year and we worked on this just a little bit. COVID kind of affected the process for us and it does look a little different than I last saw it, but if you could share some thoughts on how this is going to integrate with the plans Canyon county and Ada county, that would be helpful. McClure: Mr. Mayor, Council -- Council Woman Perreault, most of the land uses were -- we did quite a bit more analysis on this area during the Comprehensive Plan process and, I apologize, I don't have anywhere to look at, so -- eyes are meandering for you. Part of that included looking at balance of land uses and that included our neighbors. What you don't see in our map is considerable amount of-- your traditional, for lack of a better word, stripped out -- what will be stripped out commercial retail services along those major corridors and we are not competing with that. The idea with this originally at least was to provide a number -- the number of rooftops needed in this area to support the -- the commercial center at the core, which, again, is not to compete with those other land uses in adjacent cities. So, like Star, Nampa to the west, Nampa to the south and, then, largely scooting everything to the east of State Highway 16. But that's why you see those land Page 20 Meridian City Council Work Session Item#1. April 20,2021 Page 18 of 24 uses there. They -- they represent a balance, the number of rooftops needed, jobs needed -- not just here, but citywide. Certainly if your direction -- or request is to look at that again we can, but that analysis had been done previously and we were really focusing on how do we implement that vision as part of this work here today. Perreault: Mr. Mayor, follow up if I may. Simison: Council Woman Perreault. Perreault: Thank you. Thank you, Brian. I know the intention, of course, is not to -- to do -- to compete. What I just want to make sure is that we have the appropriate balance for this area and we are not looking at it as an island and independent of what's happening with the neighboring areas and they probably won't develop as quickly potentially as this area might. So, we may not know. But we can make our-- our best, you know, guess as to what might happen. But would you also mind answering the question about having the MDR up along the -- along Chinden? McClure: Mr. Mayor, Council Woman Perreault, yeah, so that -- again, that was there in terms of just number of rooftops and balancing those rooftops. We are certainly cognizant of the land uses in adjacent areas and what they have proposed. This is a little different. We are trying to do something that works here and sustains the area without, for example, more than necessary burdening the transportation network with trips they can't handle. We don't have a major employment center near here currently and we don't want to put a lot of trips further away from those. So, the rooftops you do see here are intended to support the area without more burden than necessary. So, if we kicked up the rooftops, for example, in MDR to medium high density residential or added high density residential, we would be taking away from the core and we would be adding more trips than we had intended to do. So, certainly we can take your -- take direction to look at that again, but this was all gone through with a pretty-- pretty good fine tooth comb as part of the citywide analysis with the comp plan. Hoaglun: Mr. Mayor? Strader: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor, Brian, just wanted to find out where -- where you are and maybe it hasn't even started, but on the staff -- staff interaction with Nampa and Star with folks about what their plans --future plans are for that area. I mean this could be an island out there if they put in industrial or -- or some other uses that, you know, might seem a little incompatible, but I mean we want this to be a special place, but has that started in just a discussion level to kind of find out what -- what they are thinking? McClure: Mr. Mayor, Councilman Hoaglun, yes, we have talked with them -- we talked with them as part of the Comprehensive Plan. Had a little bit better dialogue I would say Page 21 Meridian City Council Work Session Item#1. April 20,2021 Page 19 of 24 at that point. We had COMPASS and some others more regularly at some of those meetings. This plan we have talked with them several times. They have lost some of the institutional knowledge from that process, which has been a little difficult for us, but they have and are planning for this area to be developed on all sides. So, Nampa has mixed use and commercial uses on the west and south. Logan Simpson is actually working with the city of Star on some planning activities north of Chinden in their area of city impact. This area is going to develop entirely. Hoaglun: Mr. Mayor, follow up? Simison: Councilman Hoaglun. Hoaglun: And I just think just in terms of a comment, if -- if Highway 16 gets built in a reasonable amount of time -- and that's a big if, in my opinion, but I really do think that's going to become a great divide and so to make this -- that thumb that sticks out there a special area and a community within a community I think is a great idea and if we do it well and it will be a wonderful area. So, I just think that road will serve just like the freeway does north and south Meridian, it makes some difficulties in transitioning from one to the other area and if we can make that kind of a self-contained four square mile area, I think that would be a good thing. But being compatible with the other areas, having the other communities involved is going to be part of the equation as well. Simison: Council Woman Strader, if I can just follow up on that, then, I'm happy to recognize you. It's -- and that's my real comments. I actually made these comments when I sat on this comp plan steering committee. We talk about making this area special, we --we --and we talk about thoughts of Bown Crossing and, then, we have major arterial roadways that bisect this area. I hope that we are taking a vastly different approach in working with ACHD about what we like to see in the roads in this area. I'm -- you know, right now McMillan does not go any further than Can Ada. I don't know how it's designed to be implemented on the other side of that, but it really allows you to stop that road even to a certain extent from being a collector right there at Star Road or moving Star Road -- you know, realign it further towards the industrial park to go around, so where we do create some of those areas around the community center. I'm just always concerned when you start putting a gathering place at the crossroads of our arterial roadways, that it does not adequately protect and, yes, we could go down to leave them at two or three lanes, it's not impossible, but at least looking at the transportation network, because it does have its own specific advancements with both Highway 16 and Chinden in that area, but how it doesn't connect on the other side -- I think we can afford to look at roads differently in this area, depending upon that. So, just encourage you to make sure that that's part of the conversation as we look at this. Council Woman Strader. Strader: Well, thank you, Mr. Mayor. I guess I would just say I am supportive of the concept. I remain supportive. I think it's really important for us to plan this area proactively and I'm a fan of trying to master plan anything that we can and I think that's a good approach. My questions and comments -- really it's three things I would love for us to -- I know we have done the Comprehensive Plan. I would love for us to challenge ourselves Page 22 Meridian City Council Work Session Item#1. April 20,2021 Page 20 of 24 and ask the question if there was an employment center here what would it be, what would it look like. Could it be like agritech businesses? Could it be something else that could -- is there a place along Chinden that that could go. We are trying to minimize trips across the city, so maybe we have done that already and the answer is no, but I would love for us to try to look at that. Concerned also about Highway 16 and is there a way to make sure that the Five Mile pathway connection and our other connections are possible to continue despite the future Highway 16 plans? Hope we are getting our arms around that. And, then, just a question in general. Some of the comments I guess from the consulting work made me think that the mini main street comment might not be self sustaining and I just wanted to tease that out a little bit. Do you think there is enough demographics here that it supports the mini main street? Are you saying, just being really direct, the city somehow has to subsidize that to make it happen? I just wanted to understand some of those comments. McClure: Mr. Mayor -- Meighen: Yeah. I'm happy to jump in there, Brian, if you would like me to. McClure: Go for it, Bruce. Meighen: Yeah. No, we just wanted to -- you know, in today's -- in today's environment, especially as a point of sale and the move to digital -- you know, digital buying, we are all doing it and there is packages arriving at our house, you know, weekly and so on. People are seeking out, though, still the ability to have a sense of place, places that have retail combined with entertainment. To do that, though, the retail world has changed and so what you are seeing here and you are also seeing it in other communities, is the downscaling of retail. So, the places are getting smaller, but it's more focused on vibrancy. The other part of that equation is making sure you have enough roof -- rooftops and in this case this plan is balanced to the commercial that you see here with that high density especially being in there. That does not even include through traffic on these busy roads and people stopping. But the idea is let's create a self-sustaining community, so it's vibrant all the time, 24/7, plus others can come and visit it and spend their -- their dollars and -- and leave and -- and, then, the last thing I will mention -- and that gets to the point of will this just happen. Well, the inertia -- you know, not to speak bad about developers, but developers will tell you this as well. It's easier to build a certain product type at the intersection of two large roads and not build it exactly here and so this is creating something that, you know, again, people pointed out at the heart of the community, not at the heart of the future conception and that does make it special and different than what you see in other places. In order to ensure that it happens and we don't follow inertia, which is status quo development, the idea is to help pre-position some of the stuff that you might have already done, but do it earlier while land prices are cheaper and pre- position them in a location that helps the development community know that we are very serious about being predictable in this area, but also that -- that it helps them make the right choices, that there is a central park right here, there is an investment in the greenway that connects other communities. There is the Phyllis Canal greenway connecting up to the Star -- Star's development. That development right here makes sense. So, maybe Page 23 Meridian City Council Work Session Item#1. April 20,2021 Page 21 of 24 stuff that you might have done at a later date, concentrate efforts now and that is just one implementation idea. But it's a -- sort of an earlier win and a half less costly win over the long run. McClure: Mr. Mayor? Council Woman Strader, since you were poignant I will just likewise -- we definitely don't want to subsidize development. The conversation -- trying to characterize here is focusing city improvements that we would be doing ideally that we do all over the place, but focusing in this area where we want them and making sure that we are supporting the things we want and not wasting those opportunities by waiting too long. The other element there would be exploring other opportunities for funding, land value tax, bonding techniques, different partnerships with --with characteristics, whatever that may be that we don't already do to improve what we would normally do, because this area is special and because it is isolated. So, there is sort of two elements there, but am glad you brought that up, because it is important. Are we interested in exploring other techniques for funding and partnerships that we don't necessarily do elsewhere in the city to make this happen right. But being clear this is not subsidizing development. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: That's a great question and I don't know if you are getting -- that's a complicated question that -- I, for sure, don't have -- understand all of the funding mechanisms that you talk about, so I would be certainly open to learn more about that and to see what that looks like, but having that further discussion tonight probably maybe a hair early, in my opinion. McClure: Mr. Mayor, Councilman Bernt, what would be -- understanding that this plan -- we don't want this plan to just be a shelf document and we want the implementation to have value and to get us to where we want to go and understanding this is sort of a high level plan still and we don't know what the partnership opportunities are there, what -- what can we provide to you that would help you to feel better about whether we should go that direction or not? Bernt: For me I don't know exactly -- I mean I have heard of-- what was the -- the CIDs, I have heard of those, and LIDs. I don't know the complexity of how those work, to be completely honest with you. I know the general way, but I would like to know in depth, you know. I think we all know how bonding works and all that type of stuff works, but I just don't know personally. Simison: Council, that--that was going to be my recommendation to this group, that, you know, as--they are not looking for a full yes or no, but to come back and have a workshop presentation on CID and LIDs, at least from just understand that concept, what it could mean prior to further direction on -- and next steps for this area's consideration. I want to make sure all Council at least has -- Councilman Borton, I don't know if you had any comments you would like to make. Otherwise, I will get to what that time frame looks like, Page 24 Meridian City Council Work Session Item#1. April 20,2021 Page 22 of 24 so we can figure out what this feels like. Councilman Borton, any comments or questions? Borton: Thank you, Mr. Mayor. No, that's -- that dovetails into that next conversation. If you are asking for what tools in the toolbox we may be open to considering, the CID is certainly one. The question would have been among the list of elements in this plan, which, if not all, are eligible for participation in that type of funding and, again, that can be answered in the next session that the Mayor is describing, perhaps, on the CID 101. You know, it's a participatory process with the landowners, so some of the open space pathway seemed more disconnected than the lift station type infrastructure investments. So, I would -- probably don't need to delve into it now, but that would be something certainly would help us provide more clear direction if we are comfortable exploring some of those tools, knowing what components can be assisted with it and what can't. Bernt: Right. And Mr. Mayor? Simison: Councilman Bernt. Bernt: And maybe how the park fits in with all of that, because, you know, that's certainly a paramount part of what this whole thing looks like. I mean to be honest with you and -- and is that something that we need to look at now before it gets too expensive or do we wait -- I have no idea. But those -- that's -- we need to talk about as well. McClure: Mr. Mayor, Councilman Bernt, to be the sacrificial planner, absolutely we need -- we need to look at that park out there. We don't have one -- you look at Ten Mile, we don't have a school, we don't have a park, it's the highest densities we have in the city going on right now. They have some open space, but there is nowhere to play soccer, there is nowhere to play baseball, there is nowhere to do any of that sort of stuff. It's not disconnected, though. They have easier access there to the city. They have other services. This area doesn't have that. I think a park is crucial. I think parks is interested in having a park out here, but they don't have any funding. They have other priorities and other needs. We have prioritized other services out here, but not that and if we can find a way to option, hold on to, purchase, come up with a deal, get a donation, whatever that may be, but identifying where that goes is pretty important to me. Simison: So, here would be my recommendation to Council is that we try to bring back a CID, LID 101 to Council in the next -- up to two weeks, look at what makes sense and, then, we can follow that conversation a week or two later with any additional feedback on this before it would move forward. Does that work from a time frame, Brian? So, about a month'ish or are you looking to try to move something forward quicker? Is there a time element at this point that we are concerned about? McClure: Mr. Mayor, time has not been favorable for us with this project so far and that's -- that's partly on us, but I think two weeks to a month is fine, if I heard you correct. We do have the -- Leland did some work with Logan Simpson as part of this project and they have a white paper of sorts that outlines a number of tools and we can certainly discuss some of the preferred methods and find out whether you are interested in that or not. Page 25 Meridian City Council Work Session Item#1. April 20,2021 Page 23 of 24 Simison: Councilman Cavener, it looks like you were wanting to say something. Cavener: Yeah. Mr. Mayor, just I guess maybe a couple of other pieces along that is to the best of staffs ability to bring us kind of what anticipated costs are. I mean back of the napkin math, you know. It's hard to say general fund versus CID when I don't know if we are talking about a dollar or a hundred million bucks. I'm sure it's somewhere in between. So, give us -- give us a sense about what we are thinking costwise. And, then, potentially think for that conversation at the -- at the month point is if you could bring us, Brian, just some -- with the land uses of the municipalities that kind of touch us in this area, so we can get a better insight on that particular piece and, then, the other piece, Mr. Mayor, think a suggestion is maybe a conversation for Council and the Parks Department about park priorities. I know we have got, you know, Aldape Park that's kind of out in this area that's planned. With what we are talking about is that still the priority of the Council? Does something here in this neck of the woods that's kind of master planned, does that move up on the priority? I think -- I think it's important for the Parks Department to -- to hear from Council on that as well. So, again, maybe here is what's planned, here is what's forecasted, so that the Council can at least understand what the roadmap is from the Parks Department's perspective. McClure: Okay. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I just -- I think I would love to see what a fully loaded number three enhanced participation looks like and, then, it's easier to take things out of it. If you -- if you show us like really going for it, then, we can tell you like, whoa, you have gone too far, your back of the envelope on that is too far. That's just my two cents. But I think number three I feel like there is a lot of openness I'm hearing to number three. I'm open to number three. But I think -- like show us what that looks like, what the timetable milestones and tools are. We can read the white papers; right? But what does that look like? If you can look at the employment center thing, if that's just not viable that's okay, but that -- really from my perspective if we had some employment center, even if it was limited, that would help me feel a little bit better about -- about it. Thank you. Simison: Okay. Thank you very much, Bruce, Megan, Brian. We will see this coming back for further conversation. Bernt: Mr. Mayor? Meighen: Thank you very much. It has been a great conversation and great -- great -- great area. Congrats on -- on having this part of the city, so -- 13. Mayor's Office: Fiscal Year 2021 Budget Amendment in the Amount of $2.5 Million for the Design and Construction of the Linder Road Page 26 Meridian City Council Work Session Item#1. April 20,2021 Page 24 of 24 Overpass Simison: Councilman Bernt. Bernt: I move that we strike number 13 from tonight's workshop agenda. We actually have that listed at our 6:00 o'clock meeting and so we will get to it, just not at this -- at the -- during this meeting. Simison: Do I have a second to that motion? Hoaglun: Second the motion. Simison: I have a motion and a second to remove Item 13 from the agenda. Is there discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the item is removed. MOTION CARRIED: ALL AYES. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion. Simison: I have a motion and a second to adjourn the meeting. All in favor signify by saying aye. Opposed nay. The ayes have it and the meeting is adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 5:55 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 5 / 4 / 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 27 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 6, 2021 City Council Work Session Page 3 Meridian City Council Work Session Item#1. April 6,2021 Page——— decision will have to be made. We will continue to monitor -- we will continue to update. It will be at least tentatively brought forward in this upcoming budget year, unless something changes dramatically that puts the funding that will be in contact. So, with that I would like to make sure we take a break before the next meeting and try to start that at 6:10 if that works for people. So, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Borton: Second. Simison: I have a motion and a second to adjourn. All in favor signify by saying aye. Opposed no. The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:57 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 20 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 32 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the April 6, 2021 City Council Regular Meeting Page 33 Meridian City Council Item#2. April 6,2021 Page 44 of 44 limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 15.18 acres of land from RUT to R-4 (Medium Low Density Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Thank you. Council, you have heard this item read by title. Is there anybody that would like it read in its entirety? Seeing nothing, do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance No. 21-1927-820200105, Cache Creek Subdivision, with the suspension of the rules. Borton: Second. Simison: I have a motion and a second to approve this item under suspension of the rules. Is there discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the item is agree to. MOTION CARRIED: FIVE AYES. ONE ABSENT. FUTURE MEETING TOPICS Simison: Council, any future meeting topics? Or do I have a motion to adjourn? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion. Simison: Motion and second to adjourn the meeting. All in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:21 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 20 / 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 77 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Release of Temporary Sewer and Water Easement for Hensley Station No. 1 Page 78 ADA COUNTY RECORDER Phil McGrane 2021-063798 BOISE IDAHO Pgs=1 NIKOLA OLSON 04/21/2021 12:15 PM CITY OF MERIDIAN, IDAHO NO FEE FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: Temporary Sewer and Water GRANTEE: CITY OF MERIDIAN GRANTOR: Norhern Land Holdinas LLC INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated February 3 , 2021 and recorded as Instrument Number 2021-018124 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish,release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 20th day of April 20 21 CITY OF MERIDIAN And RobertW.—Sim- is n,M yor 4-20-2021 Att hris nson, �Iver �`� 4-20-2021 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 4-20-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. C o WAY COMMISSION#67390 NOTARY PUBLIC STATE OF IDAHO Notary Signature MY COMMISSION EXPIRES 3128722 3-28-2022� My Commission Expires: Page 79 Version 01/01/2020 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Daphne Square Subdivision (FP-2021-0007) by Matt Schultz of Schultz Development, Located at 4700 W. McMillan Rd. Page 80 Item#4. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 6, 2021 ORDER APPROVAL DATE: APRIL 20, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 28 BUILDING ) CASE NO. FP 2021-0007 LOTS AND 3 COMMON LOTS ON ) 4.97 ACRES OF LAND IN THE R-15 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR DAPHNE ) APPROVAL OF FINAL PLAT SQUARE. ) BY: MATT SCHULTZ ) APPLICANT ) This matter coming before the City Council on April 6, 2021 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING DAPHNE SUBDIVISION, LOCATED IN THE SW 1/4 OF THE SW 1/4 OF SECTION 27, TOWNSHIP 4N, RANGE 1W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2021, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(DAPHNE SQUARE—FILE FP 2021-0007) Page 1 of 3 Page 81 Item#4. HANDWRITTEN DATE: FEBRUARY 14, 2021, by GREGORY G CARTER, PLS, SHEET 1 OF 1," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 6, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Matt Schultz, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(DAPHNE SQUARE—FILE FP 2021-0007) Page 2 of 3 Page 82 Item#4. issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 20th day of April 2021. By: Robert E. Simison 4-20-2021 Mayor, City of Meridian Attest: Chris Johnson 4-20-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-20-2021 Charlene Way ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(DAPHNE SQUARE—FILE FP 2021-0007) Page 3 of 3 Page 83 Item#4. EXHIBIT A STAFF REPORTC�WE IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 4/6/2021 Le g e n d DATE: Fro:e�- Locflfian TO: Mayor&City Council uliin , FROM: Alan Tiefenbach,Associate Planner 208-489-0573 SUBJECT: FP-2021-0007 Daphne Square Final Plat - LOCATION: 4700 W.McMillian Rd. NE corner ofN. Black Cat Rd and W. slum McMillan Rd. ' o I. PROJECT DESCRIPTION Final plat consisting of 28 buildable lots and 3 common lots on 4.97 acres of land in the R-15 zoning district,developing in a single phase. II. APPLICANT INFORMATION Applicant/Representative: Matt Schultz, Schultz Development—8421 S. Ten Mile Rd.,Meridian,ID 83642 A. Owner: Joe Atalla,Berkeley Communities,LLC—2275 S. Eagle Rd#185,Meridian, ID 83642 III. STAFF ANALYSIS The annexation,zoning,development agreement and preliminary plat for this development were approved by City Council on January 19,2021 (H-2020-0 10 1,DA Instr. #2021-034930). The preliminary plat consisted of 30 building lots and 3 common lots. All lots within the development comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-15 zoning district. At the January 19,2021 City Council meeting,the Council added a condition that the Applicant shall increase quality open space and amenities by one or both options: 1. Coordinate with Brody Square representatives to locate a playground amenity in the central park in Lot 9, Block 3 and allow shared open space and amenities for residents of both subdivisions; or, Page 1 Page 84 Item#4. 2. Convert Lot 1, Block 2 of Daphne Square Subdivision into common open space. The applicant responded in a February 25, 2021 email that the representative for Brody Square Subdivision stated they did not have the room for additional playground equipment in the central park in Lot 9, Block 3. Accordingly,the final plat indicates the additional open space as required in Option 2 (now shown as Lot 2 of Block 2). This results in slightly more useable open space than the approved preliminary plat. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat does not increase the number of building lots and sees a slight increase in the amount of qualified open space as shown on the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. Page 2 Page 85 Item#4. V. EXHIBITS A. Preliminary Plat(date: 1/15/2021) PROPOSED BROpY 50-ARE SVBVMSICY I 25.0' 35.3' 3p.0' 3p0 30.0' 30.0. --30 Q. ]0. 3 300' 30A 385 3 0 J O1 16 17 16 19 ® Z1 ® 23 825 26 27 B I O 7 5•5 so Ff O aG oG oL oL oL aL -oG oG oL of o G I. h BLCCK 1 n A•79s sp Fi Oj 4- 316 700 J00' 30p 300 3p 0' M0 3p.d -Do 300 30.0' APRI ZT. W�iIO�CPPRi 5F � 30 0 300' 30.0' 30.0' 30.0' .YJ.O' 3.0' 30 p 30,0' 30.0 300' 30.0' 35.2' G I I t L L L L L � G L C t C L —EL ry, I I BLOCK 1 7 6 3 4 3 }+ 23J'7.1 .0' 30,p' 30.0' 300' 30-0' 30,0' 3O O 3006' 3pOp' 300.0' 35 1 ncRo Row wix PIR Is 810 so I BLOCK 1 P I 8 FOR FUTURE .¢= ,RWFIC CIRCLE 1 cw rrx as d3 d3 d3 d3 c14 25sA W.MCMILWJ Rp, d3 dd d3 d7 B. Final Plat(date: 2/14/2021) se93rsx�66o.aa' u 5s I Sa 2590' 3S'lx �-6d 3aoo OILM ]G9O' .]'A 50.00' 3u saau' 36— SO.O� 3u` 3[Luo' .y�e• �_ j,a❑v_`-_may S' O RI s4s x7r 1 DUML.x. 6LCN�S 1 21D2' i= ry N44'7q'S4'w Z � 1 17.4r 2,i.94 I 38' 30.00' i w 5a 00' 30.ar MW 30.40' 1 �+ Ser�7"sYe 343.ar 5"1752 92JV �0Plr—W48ayY-- — 33.3v -- I w-..qq MTrs2t 428ar RIVA caFRl sr. GiF Y A4.�Td -11411 MW 3o90' Sow W.Od MW xQq 30.00' S6w 30.40 ww 39,00' 11 30.6w 3%Iv 1 1 io l � c1f C14 7.13' G73 SO,OB' 30..00' Od 30.00' 30.00' 3G07 30.86' 3d86' Sb. O1' I cu BLOCK 1 SBB'35'SYE 372,5' ]�I 1 59&SS'BV$374.37' REAL POW OF MNNM V, Spy W. 'McMILLAN RD. 1�I ++ --------------------------------r---_ ------------------- -- .33 S3f N�75'S2�YI Eb0.60 Page 3 Page 86 ■ �� �. � . :l� - 5 -� ■ �I _ 4 i i �j i� � , �g �. �� C ,pNry�I,�+ 1ON� NY ' ` 4P !!! 1 � ��'�' � � �� �� `per; � ����_ _ �_:.. .i ��� — — - i � -- _ -- __ - - .c � � �" � � ■� � ■� I � �■� :. �; � - ■ �� �� ��� � - - - :; ;n� � _ ���+��I��� ������ ��I _ � .�,� Item#4. G. Final Plat Landscape Plan(date: March 1,2021) lw PP LI H. Amenity Details IST II � Daphne Square - Brody Square KP-1606 KID TALE Page 5 Page 88 �rem#4. Daphne Square - Brady Square KP-1606 34,4' 22,4' GEAR PANEL(ABOVE) BENCH PANEL(BELOW) DOUBLE WIDE SLIDE l � 4 i J POD CLIMBER 'i� i r CONE ROOF �ii RISE INTER SHAPES PANEL \ I =1 STEPS _ _ CONE ROOF I ml W ' its 48 36 ` _ CHALLENG� LADDER r TRANSFER STATION INCLINEDC f TUNNEL SINGLE WAVE SLIDE i ISE CHALLENGE LADDER i t i Page 6 Page 89 Item#4. VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst. # 2021-034930)and preliminary plat(H-2020-0 10 1) applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the subject final plat by February 2,2023,within two years of the City Council's approval of the preliminary plat; or apply for a time extension,in accord with UDC 11-613-7. 3. Prior to City Engineer signature on the final plat,the final plat prepared Idaho Survey Group LLC, stamped by Gregory G Carter, dated: 02/14/2021, included in Section V.B shall be revised as follows: a. Add"City of Meridian"to Note#2. b. Add Lot 2,Block 2 to Note# 5. c. Add a note which states"Rear setbacks of all homes in Lots 1-14,Block 1 shall be 20 feet. " 4. The landscape plan prepared by Breckon Landscaping, stamped by Jon Breckon on March 1, 2021 is approved as submitted. 5. Future development shall be consistent with the R-15 dimensional standards listed in UDC Table 11-2A-6. 6. The development shall comply with standards and installation for landscaping as set forth in UDC 11-3B-5 and maintenance thereof as set forth in UDC 11-3B-13. 7. Developer shall comply with all ACHD conditions of approval. 8. The plat shall comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 10. Per UDC 11-513-8, administrative design review is required for all new attached residential structures containing 2 or more units. 11. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. 12. The development shall comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,including but not limited to cul-de-sacs, alleys,driveways, common driveways, easements,blocks, street buffers, and mailbox placement 13. Staffs failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. Page 7 Page 90 Item#4. B. PUBLIC WORKS Site Specific Conditions: 1. The street light plan submitted with the construction plans appear to meet city requirements based on a preliminary review. The Type 1 Streetlight nearest the intersection is not required due to upcoming improvements from ACHD. 2. The slope between sewer manholes SSMH2 and SSMH4need to be 0.6%, since this is a dead end. 3. The water main dead-end in the cul-de-sac needs to extend west and connect out to Black Cat to provide a dual connection. 4. The geotechnical investigative report for this development,prepared by ATLAS Materials Testing&Inspection, dated 08/17/2020 indicates some very specific construction considerations, such as ensuring that the bottom of crawl spaces must be elevated at least 2-feet above seasonal groundwater elevation, and the installation of foundation drains. Foundation drains are not allowed to discharge into the sanitary sewer, or the sanitary sewer/water service line trench. The applicant shall be responsible for the adherence of these recommendations to help ensure that groundwater does not become a problem within crawlspaces of homes. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 9. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature.This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Page 8 Page 91 Item#4. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall Page 9 Page 92 Item#4. be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 10 Page 93 Item#4. From: Matt Schultz To: Alan Tiefenbach Subject: Fw: Daphne Square Playground Date: Thursday,March 25,2021 10:05:05 PM External Sender-Please use caution with links or attachments. I looked back through our emails...and see below. this happened after our submittal and then we swapped out the final plat and landscape plan to drop the building lot and add a common lot. Matt Schultz Schultz Development LLC (208) 880-1695 ----- Forwarded Message----- From: Matt Schultz<schultzdevelopment@yahoo.com> To: Alan Tiefenbach <atiefenbach@meridiancity.org> Sent: Thursday, February 25, 2021, 09:02:01 AM MST Subject: Daphne Square Playground Alan, apparently, Brody Square doesn't quite have the room for the proposed playground for Daphne Square. Just found out last night, so I emailed the landscape architect, surveyor, and engineer to make the revisions to our plat/plans. We are now dropped to 28 building lots and 1 extra common lot. It will probably take a week to get the revisions back to you. oh well, we tried to do the right thing. thanks Matt Schultz Schultz Development LLC (208) 880-1695 Page 94 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Quartet Southeast (FP-2021-0012) by Brighton Development, Located at 4020 N. Black Cat Rd. Page 95 Item#5. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 6, 2021 ORDER APPROVAL DATE: APRIL 20, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 49 SINGLE- ) CASE NO. FP-2021-0012 FAMILY RESIDENTIAL ) BUILDING LOTS AND 11 ) ORDER OF CONDITIONAL COMMON LOTS ON 18.95 ACRES ) APPROVAL OF FINAL PLAT OF LAND IN THE R-8 ZONING ) DISTRICT FOR QUARTET ) SOUTHEAST. ) BY: BRIGHTON DEVELOPMENT ) APPLICANT ) This matter coming before the City Council on April 6, 2021 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING QUARTET SOUTHEAST SUBDIVISION NO. 1, A PARCEL OF LAND SITUATED IN A PORTION OF THE N 1/2 OF THE W 1/2 OF THE SW 1/4 AND A PORTION OF THE S 1/2 OF THE NW 1/4 OF SECTION 34, TOWNSHIP 4 NORTH, RANGE 1 WEST, BOISE MERIDIAN, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR QUARTET SOUTHEAST—FP-2021-0012 Page 1 of 3 Page 96 Item#5. CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2021, HANDWRITTEN DATE: 2/2/2021,by AARON L. BALLARD, PLS, SHEET 1 OF 6," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 6, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kody Daffer, Brighton Corporation, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR QUARTET SOUTHEAST—FP-2021-0012 Page 2 of 3 Page 97 Item#5. issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 20th day of April , 2021. By: Robert E. Simison 4-20-2021 Mayor, City of Meridian Attest: Chris Johnson 4-20-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-20-2021 Charlene Way ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR QUARTET SOUTHEAST—FP-2021-0012 Page 3 of 3 Page 98 Item#5. EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 4/6/2021 Legend DATE: f --- ILIProject Lfl -o-Ron TO: Mayor&City Council i FROM: Sonya Allen,Associate Planner 208-884-5533 - SUBJECT: FP-2021-0012 Quartet Southeast -* -- ----- kk LOCATION: 4020 N. Black Cat, in the west I/z of Section 34,Township 4N.,Range 1 W. -- A F_ r h -- ,x }5 x I. PROJECT DESCRIPTION Final plat consisting of 49 single-family residential buildable lots & 11 common lots on 18.95 acres of land in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Kody Daffer,Brighton Development—2929 W.Navigator Rd.,Meridian,ID 83642 B. Owner: Dean Quenzer, Quenzer Farms,LLLP—3680 N. Black Cat Rd.,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2020-0018)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of buildable lots in Block 1 has decreased by one(1)and the common open space has increased. Page 1 Page 99 Item#5. Therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 1/31/2020) QUARTET SOUTHEAST SUBDIVISION PRELIMINARY PLAT VIC—MAP: ` A PARCEL OF LAND SITUATED IN A PORTION OF THE SOUTH 1/2 OF THE NORTHWEST 1/4 AND A PORTION OF THE WEST 1/2 OF THE SOUTHWEST 114 OF SECTION 34,TOWNSHIP4 r�S=W.MCMIIIANM. NORTH,RANGE 1 WEST,CITY OF MERIDIAN,ADA COUNTY,IDAHOI� m UP N iNoezoF LII—N. HEISEND win uwn vi.x R-8 rvv ® �«ura ` �n uxn�c Pur SURVEY CONTROL NOTES o a O O p O p PREumiNARYPI— TA © © 00—OPI UM EAS OQQ Q ..'('}:uj';, m.�nuerrt xw miaunw rEu,oum r®u'�w umur. O VV �' Q. 4 ® ',\ u,, _ ff wenry xxis r�ovaurt nn rna 1 0 A,9,v /u uv0 M somw. _ O ll 0 raemcz u,u.na mms rc m a.u,sm .s uirs/c. .wu x�t.m�wmm xa:x.uce u.muveu¢o mu me Y (� CU N'N QUARTET SOUTHEAST SUBDIVISION lit i°oiAN IDAH PP1.0 Page 100 Item#5. B. Final Plat(dated: 2/2/21) PLAT OF _ QUARTET� SOUTHEAST SUBDIVISION No-I // RO IDR THE xWE lRIF WIFS PST[swl(R axDR//// _ roxnouov �vz os m�xwUaoEsernon�aow,sxx.xomx.ww'r,Rswtsr.�w_M[r~ McRlDxw, Dzt ,wncou ,wxo. v[tn lxDFx 91 F OO OT O b. 1 ® w.wnMxx ox. OI OO [' 0 t 9ggx�i # w TRrur. O � �,*,p IR irvnvaY mE 4I � W.SRN REMOA. �( sem ' xm. vx9•DY.1lY xx Dx O Feuia nW[w UP a[xxm 'Iv'N Rw xVart9 T[S•�5'Wlas Y,x1[ UNPWTIFD • uT Di»Ss[rtsM wnx xK,c W xaaD y�t e� � ITs,m v e,�vv'Jexw wex wrs,V w xwrxD '!.i ws{ � OtV[V]Rp RP• "`°"°°"�"`" '"'°•d BRIGHTON COORP.iiON qn.M�,w pn ya. M[RIIwW.IDWW PLAT OF m® QUARTET SOUTHEAST SUBDIVISION No.l 9 Mfekt'.fx SEE IER 0 0 0 o 4 � i i 'R @ I � ��'v y12�— � I V W.RRIIRFIAOST. �Ig i! ® s ® R w cssw.xrlxx. i ®.00 °.7 I r ------ ERk[YI!---_— —_-- AERIGHT __—•�J MYi�lSIE SVR9' 12459 0�al .x.mZl BRIGHTON CORPORATION Dxllo Page 3 Page 101 Item#5. PLAT OF - QUARTET SOUTHEAST SUBDIVISION No.1 E'�TMIlEO— N f Z _R p AF o W.GPRWDLS DP. • R!-_ `�_ aF � ry8+8 ©�"9z�Ts•>i \\ w.rExurn oN. ,� © s Z.z-oA I �@I p° / Neveioren © BRIGHTON CORPORATION / NNDIATfFD MEDINNN,INNIN W.SPN RFMNST. w O ` 66,15M..-- �•aw.eM PLATOF QUARTET SOUTHEAST SUBDIVISION No.1 Mores QTA TMe 2 9 N r"oIon z.zuil BRIGHTON CORPORATION Page 102 Item#5. C. Landscape Plan(dated: 01/25/2021)& Site Amenities Ilk I � '� ♦ TREE —Tio-S11FEEJ—F) . 10 Mz c TOTAL DPEN SVACE TREES w'y w ,w Tiw. STREET TREE CALCULATIONS IETREE/DS IF) km TOTAL STREET TREES'w o MRIGATION REOUIREMEEF S TOTAL TREES RECUIRED/PROVIDED �XcL1.0 W. Q . r . ® - ,� zn Q��ao km - - LANDSCAPE PLANK .e Page 5 Page 103 Item#5. sernoN e-e wenwo ouxl sc oN� _ �� -' v �� .✓ %� FU M. -- _ LANDSCAPE PLAN� 5 - 3f I I ki" WET DETENTION BASIN PLANTING DETAIL. - �i 1 �� artn... ,� W;� � umfmt ..®.i eren m��-�`�� •�'brs� r 0 1 � t: a aw sem.. WETLAND SASIN PLANTING DETAIL 1 OfFN1410°—FFP—NG AND—MG OFFNL -/ 9L4GYFLC1 E0GF kmNli � d Page 104 D. Emergency Access Exhibit PLAT OF Emergency QUARTET SOUTHEAST SUBDIVISION No.I Access Exhibit 0 5 (COD • @ �iR T C7 BRIGHTON CORPORATION UNPI UW MERIDIAN,0 sl km Page 7 Item#5. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst. #2020-146961) and preliminary plat(H-2020-0018)applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat(on or before August 11,2022); or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped by Aaron Ballard, dated: 2/2/2021, included in Section V.B shall be revised as follows: a. Note#12: Include the recorded instrument number of the ACHD landscape license agreement. b. Note#13: Include the recorded instrument number of the ACHD public right-of-way easement. c. Sheets 2 &3: Include the recorded instrument number of the ACHD easement graphically depicted on the plat. d. Remove the phase number from the subdivision name since the plat will be constructed in one phase. A copy of the revised plat shall be submitted for City Engineer signature. 5. The landscape plan prepared by KM Engineering, dated 01/25/2021, included in Section V.C, shall be revised as follows: a. Include shrubs along with the trees and vegetative groundcover in the street buffer along W. San Remo St./N. Grand Lake Way as set forth in UDC 11-313-7C.3a. b. Remove the phase number from the subdivision name since the plat will be constructed in one phase. 6. The existing home to be retained on Lot 14,Block 1 is required to disconnect from private systems and hook up to City water and sewer service within 60 days of such services becoming available as set forth in MCC 9-1-4 and 9-4-8 respectively. Existing wells may be used for irrigation purposes only. 7. The existing home to be retained on Lot 14,Block 1 is required to be assigned a new address with subdivision of the property. 8. The bridge across the Five Mile Creek and the gravel fire access road from Black Cat Rd. in the location where the collector street is proposed shall be constructed for emergency access for any development over 30 homes/lots as approved by the Fire Department. 9. The Five Mile Creek/Drain shall be protected during construction. 10. The rear and/or side of structures on lots that face N.Black Cat Rd. (i.e. Lots 18-24,Block 1), an arterial street, and W. San Remos St./N. Grand Lake Way(i.e. Lots 2, 25-28,Block 1 and Lots 1- 9,Block 3),a collector street shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding,porches, balconies,material types,or other integrated architectural elements to break up monotonous wall Page 106 Item#5. planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 12. All fencing shall comply with the standards of UDC 11-3A-7C. 13. The existing access via Black Cat Rd. for the home proposed to remain on Lot 14, Block 1, shall be removed. 14. All existing structures that don't comply with the setback standards listed in UDC 11-2A-6 shall be removed from the site prior to signature on the final plat by the City Engineer. 15. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The street light plan submitted with the construction plans appear to meet city requirements based on a preliminary review. 2. The sanitary sewer system serving this phase will need to be re-designed to connect to the existing sewer mainline in N. Black Cat Road at the intersection of W. San Remo Street,instead of traversing out the northwest corner through a common area lot. Plans will need to be re- submitted for review. 3. From the preliminary investigation of groundwater elevation provided in the Preliminary Plat application, it appears that shallow groundwater may be a factor with the development of this subdivision. Additional monitoring and analysis shall be required to ensure that homes constructed within this development do not encounter groundwater within their crawl spaces. Updated data and recommendations from a geotechnical professional shall be required with the submittal of construction design drawings. 4. A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any development occurring in the Overlay District,a floodplain permit application,including hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for Page 9 Page 107 Item#5. such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 9. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. Page 108 Item#5. 21. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 Page 109 Item#5. EXHIBIT B Sonya Allen From: Kody Daffer <kd affer@ brig htoncorp.co m> Sent: Tuesday, March 30, 2021 5:07 PM To: Sonya Allen; Adrienne Weatherly; Charlene Way; Chris Johnson Cc: Bill Parsons; City Clerk;Jon Wardle; Mike Wardle Subject: RE: Quartet Southeast FP-2021-0012 Staff Report for April 6th Council Mtg External Sender-Please use caution with links or attachments. Sonya, We have reviewed the conditions and we are in agreement with the conditions of approval. Thanks, Kody Daffer Cell 208.871.3812 From:Sonya Allen <sallen@meridiancity.org> Sent: Monday, March 29, 2021 5:28 PM To:Adrienne Weatherly<aeatherly@meridiancity.org>; Charlene Way<cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org> Cc: Kody Daffer<kdaffer@brightoncorp.com>; Bill Parsons<bparsons@meridiancity.org> Subject: Quartet Southeast FP-2021-0012 Staff Report for April 6th Council Mtg Attached is the staff report for the final plat for Quartet Southeast.This item is scheduled to be on the consent agenda at the City Council work session on April 6th.The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 4:30 pm. Please call or e-mail with any questions. If you are not in agreement with the provisions in the staff report, please submit a written response to the staff report to the City Clerk's office (cityclerk@meridiancity.org) and me as soon as possible and the item will be placed on the regular meeting agenda at a subsequent meeting for discussion. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Department I Planning Division 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Direct/Fax: 208-489-0578 Built for Business, Designed for Living 0 0©0 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law. 1 Page 110 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Southridge No. 5 (FP-2021-0011) by The Land Group, Generally Located South of W. Overland Rd. and West of S. Linder Rd. Page 111 Item#6. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 6, 2021 ORDER APPROVAL DATE: APRIL 20, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 56 SINGLE- ) CASE NO. FP-2021-0011 FAMILY RESIDENTIAL ) BUILDING LOTS AND SEVEN (7) ) ORDER OF CONDITIONAL COMMON LOTS ON 10.22 ACRES ) APPROVAL OF FINAL PLAT OF LAND IN THE R-4, TN-C AND ) TN-R ZONING DISTRICTS FOR ) SOUTHRIDGE SUBDIVISION NO. ) 5. ) BY: THE LAND GROUP,INC. ) APPLICANT ) This matter coming before the City Council on April 6, 2021 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SOUTHRIDGE SUBDIVISION PHASE 5, LOCATED IN THE NORTHEAST ONE QUARTER OF SECTION 23, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, MERIDIAN, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 5 FP-2021-0011 Page 1 of 3 Page 112 Item#6. ADA COUNTY, IDAHO, 2021, HANDWRITTEN DATE: 1/15/21,by JAMES R. WASHBURN, PLS, SHEET I OF 5," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 6, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Jason Densmer, The Land Group, Inc., a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 5 FP-2021-0011 Page 2 of 3 Page 113 Item#6. issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 20th day of April , 2021. By: Robert E. Simison 4-20-2021 Mayor, City of Meridian Attest: Chris Johnson 4-20-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-20-2021 Charlene Way ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 5 FP-2021-0011 Page 3 of 3 Page 114 Item#6. EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 4/6/2020 Legend R- -4 - DATE: ff I�Project Lacfli�ar R7 -- - E TO: Mayor&City Council 117 FROM: Sonya Allen,Associate Planner M6 E RUT 208-884-5533 R TNT L- TN-C . -� - - R- R-8 R-.15 RU� SUBJECT: H-2021-0011 - -R Southridge No. 5 R-8 LOCATION: South of W. Overland Rd.,west of S. R- R- R Spanish Fork Way, in the NE '/4 of Section 23,T.3N.,R.1 W. (Parcel R #S1223131055; Sl223131320) 11fi R1 ❑ R1 R1 I. PROJECT DESCRIPTION Final plat consisting of 56 single-family residential building lots and 7 common lots on 10.22 acres of land in the R-4,TN-C and TN-R zoning districts. II. APPLICANT INFORMATION A. Applicant: Kristen McNeill,The Land Group, Inc.—462 E. Shore Dr., Ste. 100, Eagle,ID 83616 B. Owner: Endurance Holdings,LLC— 1977 E. Overland Rd.,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat and associated conditions of approval as required by UDC 11-6B-3C.2. There is the same number of buildable lots and common open space as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. Page 1 Page 115 Item#6. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 12/8/2014) - - - - :tea-• - �- tin�u_ f FQEAPAW 1 -ti J+, 710FRi4 N17 3R, s Y'> 8R[rr 1r f'.• s�.. s — __^ . ,:T GCS• .;a, , �I ��f Crr... .. --- --..— .. a3 ns�rrrt i i +• "�e.'�r.�,:�+�...�..r���w,ter..., !.+.!JAULM�h!rdYl.�Jlrwr. Win"`"` aor a n.r N wr2014 �' Page 2 Page 116 Item#6. B. Final Plat(date: 1/15/2021) Final Plat Legend: A °Rwu°Rw.w..,xRSAPwbxl..>.L,AssR:Rw Southridge Subdivision Phase 5 RwnRR� Rn°°R�xm R1LMC MR90R,PI5,BE60RA5 SITYNN Located in the Northeast One Quarter of Section 23, Township 3 North,Range 1 West,Boise Meridian, ° sEnma+REe,wwml Rlu,ccAs,Rfs,ao Meridian,Ada County,Idaho w�A uuxlxAv cAP In51R.nn.,,o�R�,x 2021 L� R74 waFlx a,;nwr-rrnvLraE srue,=,x° sxvlsv4 aw,ar L14 L13 ' Ixfe,lax Lor unE L23 ua ——— — ——W.OVERLAND RD.—— ——— ——— gyA &24 — R°wcenEauxE u NPLRTTE° xx�,ryrf �7� enucExr inr uNE i to o I� I - nE LNL IIx FLATTE❑ ¢!9/ nn E., M°f sAElf°PALN6f fs,�H0.49(I1 m I��_ _ __ Po +9 � fasalfm'o"�ess°vnF,a essmemx. gal�.� O ® O � � I RE�RnswE arm rurRl� r�w� ';E1°°IAw�,�FAs"�Is�is A°flP1nfe°a�xm'r"o��,oanrvw�" r 'I w i J ©' �aq�`1= lr I � suxrw,xuwnes�cwmL 1EX nomsm�"`�f�zro nRlr�l'nun ' �MNC%xM nEax�xsR Hlff �x°zo°Ilrcn E RN RE—RDREA, sw,�,nw IF s_ eoaRxx lneTo sfuuarm,eo.voR xwlR�rccwmwrwnrmemLFwu ew�m RmcxLR,fe,alFu�R.vm�nslox. © I"�o n�rnl°mefzTfR�mim'Raam sIRR-Rn°ouiASAnxnao ocvx wou gh , n- Imlm oLL,°RanIuaaa°�asl I—. I—ERw:LiP�.;,�Rlwwu �` 0 / Ig © / Q !m -EwlxaKiN PIaxE3 C n,R;nnCx csmcif°R SexI IRRIf,AnCxwx,ER iR A�oP,AryCnIamI�B�MSI,P°n� m'o�xNEE EYnE MmN�HmsE E—On11Vin[HS J �,��"}. \ � 0g � / / RAnCK NC,llg6'IN OROMArtMS��I,pHNC M'ILIHeIGxLRW1ACRTES AFlERR W5 P3NM�MTM ffP rnf nl rFan m,fsm ET1P.raSHrvLfmran�v 'm F_AA'niasnrce Rf -F"H1 rix R P / \\ ,3 1� / 6 NfCll�AT°PtlIArpN CFMT 0.6RIGlILNR4[IPfPAlI0ll RfliPLIYVLfXL1YCMf1PMWYlIE7+fxF.'"E References �RxTnnRx�Rnxa�nRERTANaa� se,mn,sni aReiRERE \ / © C �O ° a ,3sx n,x,znER°Roafn LmwRu 11 xfnRsf xr xn:ax nEn—xrwR�.�xx 4 mxx.lx°a �N,sn,sx,nERnRosa n i w wf ARa Eli /L / 711T1'Flo°E sLRYETR,W35.P£Wnos°f A°4coLXIY, sxlvlslax R 1A I > ���xf 1 Survey Narrative £ST°T13w r3Ax W-17. - --�I �, ♦ ao Cum Table: aw i —x ENc L ,x -1. oan d,°wuuxxs -.. Eu w ccxxERwuxx µ s:FM IT HE Ixs,n.MENEVR%—EAEVENT 6P--33.24 P,L lns,n.nx.s,e.aws,3 LAND 7B8aZmMGROUP o-,�R xI. A E/aEl°mm mx�sul,E,Cx (mR,¢aryMl vxnaxs slmlxss Page 3 Page 117 Item#6. Final Plat Southridge Subdivision Phase 5 2021 -MEE H F i Rro s r�`� 9 s 1gt o d a�'a� z A /� I �� a3' D e a /a gee I�vrlxnoa a'o q't. cm M mW �\` 3' �. fMITHE (LAND 7880 .GROUP Final Plat a Southridge Subdivision Phase 5 34 2021 �a q4 eu enro w� BLOCK 14 owtt am— �e.w 7 I K o O s 0 O =r 9 w I d w , k I S saw L i cw\a °e+rslrnz�'�,00• le � a saw a $ mw 111 I mro �/ a eero 7 WM THE LAND 7e80 s GROUP Page 4 Page 118 Item#6. C. Landscape Plan(date: 1/13/2021) PWR SCHEDULE Eanaunoe xnar: THE LAND GROUP Essen ��.., m.�,.�..�.. ,a... "- NOT PART . _ su 4lfir,e. J �t� y. �.�.,•�.�.�..�aw�WN� .....�.�,, cc Cm LU Cm Im CD COD DEaaUMS Tree Punting d s _ •• �n ^-. Ku�im�w. m�awxneuw rem�aens Landscape Plan 2 Coniferous Tree Planting L1.00 Page 5 Page 119 Item#6. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: I. Applicant shall comply with all previous conditions of approval associated with this development [AZ-06-031 (DA#107074205—CBH,DBTV);MDA-12-009(amended DA #113077158); RZ-14-007; PP-14-017]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the previous phase final plat in accord with UDC 11-613-7 in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by The Land Group, stamped on 1/15/2021 by James R. Washburn, shall be revised as follows: a. Note#10: Include recorded instrument number of the CC&R's. b. Note#11: Include recorded instrument number for the ACHD license agreement. c. Graphically depict the sidewalk easement on all lots. An electronic copy of the revised plat shall be submitted prior to signature on the final plat by the City Engineer. 5. The landscape plan shown in Section V.C, dated 2/7/20, shall be revised as follows: a. Add shrubs within the street buffer along S. Spanish Fork Way along with the trees and vegetative groundcover as set forth in UDC 11-3B-7C.3a. An electronic copy of the revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. All TN-R zoned dwelling units shall have a minimum of two lights at the front of the unit; all dwelling units on alleys shall have a minimum of two lights along the alley as set forth in the Development Agreement.All TN-R standards shall be complied with. 7. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 8. Prior to signature on the final plat, the Applicant shall submit and obtain Design Review approval of homes within this development.At a minimum,variety in structures within a block, building mass,building materials,rooflines,colors,and architectural styles consistent with the design guidelines in the Ten Mile Interchange Specific Area Plan as set forth in the Development Agreement shall be provided. 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 10. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Page 6 Page 120 Item#6. B. Public Works Site Specific Conditions: 1. The streetlight plan needs to be on a stand-alone drawing pursuant to Section 6-7 of the Meridian Design Standards. The legend does not match standard drawing 6A and is not consistent within the drawing itself. Spacing cannot be verified due to differences in symbols. The station and streetlight numbers are not correct.Make revisions and resubmit drawing for approval. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at hgq://www.meridiancity.or"ublic_works.yY x?id=272. 2. Due to the elevation differentials in this development,the applicant shall be required to submit an engineered master grading and drainage plan for approval by the Community Development Department prior to signature on the final plat by the City Engineer. This plan shall establish,at a minimum; the finish floor elevation of each building lot,the finish grade elevations of the rear lot corners,the drainage patterns away from each building pad,the drainage patterns of the overall blocks, and any special swales or subsurface drainage features necessary to control and maintain storm water drainage. Applicant's engineer shall consult the 2012 International Residential Code when establishing the finish floor elevations and drainage patterns away from the building pads. 3. Max slope in gravity sewer main lines shall be 5%. There are multiple pipe runs that exceed this, and therefore will need to be re-designed. 4. The angle into and out of a sewer manhole shall be a minimum of 90-degrees. SS MH E-2 does not meet this, and will need to be re-designed. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development.The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable Page 7 Page 121 Item#6. letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right Page 8 Page 122 Item#6. of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 9 Page 123 EXHIBIT B Item#6. From: Jason Densmer To: Bruce Freckleton;Sonya Allen Cc: Kristen McNeill;Tyson Glock;Clint Dolsby Subject: RE:Southridge No.5-FP-2021-0011 Staff Report for April 6th Council Mtg Date: Monday,April 5,2021 4:38:53 PM Attachments: imaae007.ona External Sender-Please use caution with links or attachments. Bruce: Thank you for making the connection. I spoke with Tyson on Friday and do not have any further questions or concerns about the final plat staff report. We are in agreement as written. Regards, principal,civil engineer jason densmer, pe THE LAND GROUP I d.208.803.1930 1 o.208.939.4041 From: Bruce Freckleton <bfreckleton@meridiancity.org> Sent: Wednesday, March 31, 20213:39 PM To:Jason Densmer<jason@thelandgroupinc.com>; Sonya Allen <sallen@meridiancity.org> Cc: Kristen McNeill <kmcneill@thelandgroupinc.com>; Tyson Glock<tglock@meridiancity.org>; Clint Dolsby<cdolsby@meridiancity.org> Subject: RE: Southridge No. S - FP-2021-0011 Staff Report for April 6th Council Mtg Jason- I have included Tyson Glock and Clint Dolsby in this response as one of them will have to answer the question. Thank you, Bruce �VERIDIAN.,— Bruce Freckleton Development Services Manager Community Development Department From:Jason Densmer<iason(@thelandgroupinc.com> Sent: Wednesday, March 31, 2021 2:26 PM Page 124 Item#6. To: Bruce Freckleton <bfreckleton(@meridiancity.org>; Sonya Allen <sallen(@meridiancity.org> Cc: Kristen McNeill <kmcneillPthelandgroupinc.com> Subject: RE: Southridge No. 5 - FP-2021-0011 Staff Report for April 6th Council Mtg External Sender-Please use caution with links or attachments. Bruce: Condition B3 requires "Max slope in gravity sewer lines shall be 5%. There are multiple pipe runs that exceed this, and therefore will need to be re-designed." My concerns with this as a Final Plat Condition of Approval are: • The City of Meridian's 2019 Design Standards do not specify a maximum pipe slope of 5%. 1 do not know what the basis is for this comment/requirement. • Due to the slope of the site, several of the street centerlines are greater than 5%. Sewer slopes steeper than 5%will be required to avoid them becoming increasingly deeper as the roads rise (since I assume the City isn't suggesting we use drop manholes). • If this Final Plat condition of approval remains in the staff report, and is approved on the consent agenda— I am restricted in the design options I can propose. I am more than happy to discuss on the phone (or virtual Teams meeting so we can share documents). Thanks, principal,civil engineer jason densmer, pe THE LAND GROUP I d.208.803.1930 1 o.208.939.4041 From: Bruce Freckleton <bfreckleton(@meridiancity.org> Sent: Wednesday, March 31, 2021 2:11 PM To: Sonya Allen <sallen(@meridiancity.org>;Jason Densmer<iason(@thelandgroupinc.com> Cc: Kristen McNeill <kmcneillPthelandgroupinc.com> Subject: RE: Southridge No. 5 - FP-2021-0011 Staff Report for April 6th Council Mtg Good afternoon Jason, Site specific conditions 1,3, and 4 in the Public Works section of the report came directly out of Public Works. I would be happy to take any specific concern you have to PW if you could provide me with those specifics. Thank you, Bruce Page 125 Item#6. �WERI�A� r Bruce Freckleton Development Services Manager Community Development Department From: Sonya Allen Sent: Wednesday, March 31, 2021 2:03 PM To:Jason Densmer<iason(@thelandgroupinc.com> Cc: Kristen McNeill <kmcneill(@thelandgroupinc.com>; Bruce Freckleton <bfreckleton(@meridiancity.org> Subject: RE: Southridge No. 5 - FP-2021-0011 Staff Report for April 6th Council Mtg Jason—Public Works comments are out of my wheelhouse...please work with Bruce. Thanks From:Jason Densmer<jason(@thelandgroupinc.com> Sent: Wednesday, March 31, 2021 1:56 PM To: Sonya Allen <sallen(@meridiancity.org> Cc: Kristen McNeill <kmcneill(@thelandgroupinc.com> Subject: RE: Southridge No. 5- FP-2021-0011 Staff Report for April 6th Council Mtg External Sender-Please use caution with links or attachments. Sonya: I have reviewed the staff report. I did not have an opportunity to see the 4 Public Works Site Specific Conditions before. The comments are VERY specific on what construction plan revisions to make—and I would prefer to have more-general Conditions of Approval that don't dictate a specific edit to the plans but allow me to work with Public Works towards a design solution acceptable to all. As written,these conditions leave me little flexibility to actually design things. Can you give me a call to discuss whether those conditions could be more general? Thanks, principal,civil engineer jason densmer, pe THE LAND GROUP I d.208.803.1930 1 o.208.939.4041 From: Sonya Allen <sallen(@meridiancity.org> Page 126 Item#6. Sent:Tuesday, March 30, 20214:21 PM To:Adrienne Weatherly<aeatherly(@meridiancity.org>; Charlene Way<cwayPmeridiancity.org>; Chris Johnson <cjohnson(@meridiancit)1.org> Cc: Bill Parsons<boarsonsl@meridiancity.org>; Kristen McNeill <kmcneillPthelandgroupinc.com>; Jason Densmer<iason(@thelandgroupinc.com> Subject: Southridge No. 5 - FP-2021-0011 Staff Report for April 6th Council Mtg Attached is the staff report for the final plat for Southridge No. 5. This item is scheduled to be on the consent agenda at the City Council work session on April 6th.The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 4:30 pm. Please call or e-mail with any questions. If you are not in agreement with the provisions in the staff report, please submit a written response to the staff report to the City Clerk's office (cityclerkt@meridiancity.org) and me as soon as possible and the item will be placed on the regular meeting agenda at a subsequent meeting for discussion. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Department I Planning Division 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Direct/Fax: 208-489-0578 C4fERID 1110 Built for Business, Designed for Living 0®©0 0 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. Page 127 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Acceptance Agreement for the Display of Artwork in the Initial Point Gallery June 2021 Page 128 Item#7. ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL("Agreement") is made on the20th day of April 2021 ("Effective Date"),by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Becka Watkins, an individual person ("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS, the City desires that public art will be a component of Meridian City Hall by the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, the Meridian Arts Commission ("Commission") recommends to the Meridian City Council that Artist's artwork be displayed in Initial Point Gallery; WHEREAS,the Meridian City Council accepts such recommendation and directs the Commission to work with Artist to establish a display of Artist's artwork in Initial Point Gallery; and WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Artist shall personally deliver artwork to Initial Point Gallery, on June 4, 2021, at such time as is specified by the Gallery Curator.Artist shall be responsible for installing such artwork on June 4, 2021, at the direction of the Gallery Curator; shall allow the display of such work in Initial Point Gallery from June 4, 2021 through July 1, 2021, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on July 2, 2021, at such time as is specified by the Gallery Curator. II. COMPENSATION AND SALE OF ARTWORK. A. No compensation. Artist shall display Artist's artwork in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Artist for services, work, and/or any activity undertaken pursuant to or related to this Agreement. B. Sale of artwork. Artist may, at the direction of and in the manner established by the Gallery Page 129 Item#7. ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE I Curator,passively offer the artwork on display in Initial Point Gallery for sale. No price shall be displayed on or be proximate to any piece on display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of Artist's work; any transaction related to the sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission's request that Artist voluntarily donate to the Commission twenty percent(20%) of proceeds from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery,Artist may remove such artwork from the Gallery, provided that Artist replaces the removed piece with another piece of artwork within twenty four(24) hours of such removal.Artist shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Gallery Curator prior to such activity. III.TIME of PERFORMANCE. Artist shall provide services described in this Agreement in a timely manner, as described herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. IV.INSTAL.L.ATION. A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof,Artist shall coordinate any and all such activity with the Gallery Curator.Artist shall be responsible for contacting the Gallery Curator at least thirty(30) days prior prior to the date of delivery of artwork to Initial Point Gallery to confirm details regarding the installation, removal,publicity, and promotion of the exhibit. Artist's failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. B. Inspection of display. Prior to or after installation,the Gallery Curator and/or the City may inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to ensure compliance with all criteria set forth in the most recent Call to Artists issued for Initial Point Gallery, and the Application and Acknowledgements Form completed by Artist, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in these enumerated documents, does not reflect artwork as described to the Commission or the Gallery Curator, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. V. DIspyAY. A. Original artwork.Artist warrants that any and all artwork provided by Artist for display in Initial Point Gallery shall be, and is, original work conceived and created by Artist. Page 130 Item#7. ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 2 B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for purposes of advertising, marketing, and public information. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photograph to be the creator of the original subject thereof,provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for purposes of advertising, marketing, and public information, without violation of Artist's rights of privacy or any other rights Artist may possess under this Agreement, provided that City shall not use Artist's logo, if any, for any purpose without the express, written permission of Artist. D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement,provided that Artist shall not use City's logo for any purpose without the express, written permission of the Mayor's Chief of Staff. E. Removal of artwork by City. City shall have the right to remove Artist's artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight(48) hours, City shall notify Artist in the manner set forth herein. While it is intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth herein, this period may be shortened by City for any reason, without notice to the Artist. F. Removal of artwork by Artist. Artist shall coordinate with the Gallery Curator the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. G. Simultaneous display. City may elect to display the work of more than one Artist or Organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery Curator. VI.INDEMNIFICATiON WAi�E$zpND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or invitees. B.Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City, Page 131 Item#7. including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement, whether such loss or damage may be attributable to known or unknown ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 3 conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the artwork; of the Artist's person,property, or interests; and/or of the Artist's employees or agents shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be required in order to protect Artist's insurable interests for its rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery.Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for, transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with or is in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Artist. C. Termination upon death or incapacity of Artist. This Agreement shall automatically terminate upon the death or incapacity of Artist. D. Non-waiver.A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. Page 132 Item#7. A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party and not an employee, agent,joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 4 employee of City. Both parties acknowledge that Artist is not an employee of City.Artist shall retain the right to perform services for others during the term of this Agreement. B. Compliance with law. Throughout the course of this Agreement,Artist shall comply with any and all applicable federal, state, and local laws. C. Non-Discrimination. In fulfilling or exercising any right or obligation under this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E.Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Cumulative rights and remedies.All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns.Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise.All of the terms,provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. I. Notice.Any and all notice required to be provided by the Parties hereto,unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon Page 133 Item#7. mailing by United States Mail, addressed, if to the Artist, to the address written below, and if to the City, to: 33 E. Broadway Avenue, Meridian, Idaho, 83642. Either parry may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 5 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Becka Watkins Address: 2320 N 21st street, Boise Idaho. 83702 Phone: 208-577-8407 E-mail: beckawatkinsart&cmail.com CITY OF MERIDIAN: BY: Robert E. Simison, Mayor 4-20-2021 Attest: Chris Johnson, City Clerk 4-20-2021 Page 134 Item#7. ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 6 Page 135 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Community Development Block Grant (CDBG) Housing, Public Facility, and Improvements Notice of Intent Recommendations for Program Year 2021 Funding Page 136 Item#8. E IDIAN:---- IDAH MEMORANDUM FOR RECORD DATE: April 7, 2021 FROM: Crystal Campbell, Community Development Program Coordinator TO: Robert Simison, Mayor Treg Bernt, Council Member Joe Borton, Council Member Luke Cavener, Council Member Brad Hoaglun, Council Member Jessica Perreault, Council Member Liz Strader, Council Member CC: David Miles, Chief of Staff; Victoria Cleary, Economic Development Administrator; Cameron Arial, Community Development Director; Emily Kane, Deputy City Attorney; Chris Johnson, City Clerk RE: CDBG Housing, Public Facility, and Improvement Notice of Intent Recommendations 1. Background The City of Meridian's Community Development Block Grant (CDBG) award for Program Year 2021, which runs from October 1, 2021 to September 30, 2022, is $494,275. Below is a breakdown of the funding categories: CATEGORY REGULATORY PROPOSED COMMENTS CAP FUNDING ADMINISTRATION 20% $98,855 Includes required assessments for the upcoming Consolidated Plan. PUBLIC SERVICES 15% $74,141 Application open April 1, 2021 to May 1, 2021. HOUSING n/a $185,067 The NOI's submitted total $236,000. PUBLIC FACILITIES n/a $185,067 The NOI's submitted total $590,000. AND IMPROVEMENTS The Notice of Intent (NOI) was open to the public from March 14, 2021 to March 30, 2021 for all Housing, Public Facility, and Infrastructure projects. The public service application is separate. All submitted NOls were evaluated using: 1) Project Eligibility Determination to ensure the project meets the basic federal guidelines; 2) Pre-Award Risk Assessment to determine the level of risk associated with the project; and, 3) Notice of Intent Evaluation to determine if the project falls within the guidelines of the 2017-2021 Consolidated Plan. Page 137 Community Development Department . 33 E. Broadway Avenue Meridian, ID 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Item#8. Community Development Block Grant(CDBG)Program Notice of Intent(NOI)to Apply for Housing,Public Facility,and Improvement Funding Below are the agencies and projects that submitted NOI's to apply for funding along with the results of the evaluations: Housing Projects Homeownership Assistance *Provide down payment,closing costs, and principle buy down assistance for low income,first time homebuyers, purchasing affordable homes within Meridian city limits. -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 27(Medium Risk=21-30) *Notice of Intent Evaluation: 183 points •• • C• Homeowner Repair *Provide funding to rehabilitate owner occupied homes for households within Meridian City limits that meet the eligibility requirements. *Eligibility Determination: Eligible *Pre-Award Risk Assessment: 35 (High Risk=31+) *Notice of Intent Evaluation: 185 points Public Facility/Improvement Projects Meridian Parks and Recreation Chateau Park Playground *Replace the playground with an all abilities playground and rubber surfacing. *Eligibility Determination: Eligible -Pre-Award Risk Assessment: 35 (High Risk=31+) -Notice of Intent Evaluation: 125 points • ' Streetlights *Improve access in subdivisions and walking routes to Peregrine Elementary. •Eligibility Determination: Eligible *Pre-Award Risk Assessment: 27(Medium Risk=21-30) *Notice of Intent Evaluation: 153 points • ' Streetlights Backup *Second phase to add additional streetlights in the Meridian Middle School vicinity between Meridian Road and Linder road -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 27(Medium Risk=21-30) -Notice of Intent Evaluation: 153 points The next step in the Housing, Public Facility, and Improvements application is this submission of the projects and recommendations to Council. If Council agrees with staff recommendations, staff will invite the accepted projects to complete the full application. Applications will then be scored and ranked by a Scoring Committee and included in the PY21 Action Plan, which will then be presented to Council for approval. If there is not enough funding for all of the projects, those that are ranked lower will be included in the PY21 Action Plan as backup projects. 2 1 P a g e Page 138 Item#8. Community Development Block Grant(CDBG)Program Notice of Intent(NOI)to Apply for Housing,Public Facility,and Improvement Funding 2. Staff Recommendation Staff recommends the following projects be invited to complete the application and included in the PY21 Action Plan as either a primary or backup project, depending on the ranking and available funding: • NeighborWorks Boise Homeownership Assistance • NeighborWorks Boise Owner-Occupied Home Repair • Meridian Parks and Recreation Chateau Park Playground • Meridian Public Works Streetlights (two separate projects) 3. Council Decision Staff is asking Council to approve the recommendations above when they are submitted in the consent agenda at the April 13, 2021 Council Work Session meeting. All projects that are invited to apply will be included in the PY21 Action Plan unless there are extenuating circumstances. 4. Next Steps Below is the timeline for projects included in the PY21 Action Plan: May 14, 2021 *Applications Due Late May or eApplications Scoredand Ranked June 11, 2021 to July 20, 2021 eAction Plan (including ranked projects)Open for Public Comment July 6, 2021 eAction Plan Presented to Council July 27, 2021 *Public Hearing for Action Plan L Ad Thank you, Crystal Campbell Community Development Program Coordinator 3 1 P a g e Page 139 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Resolution No. 21-2266: A Resolution to Amend the Future Land Use Map of the 2019 Comprehensive Plan for 11.84 Acres Known as Aviator Subdivision, Generally Located Near the Northeast Corner of N. Black Cat Road and West Franklin Road in the SW % of the SW of Section 10, Township 3 North, Range 1 West, Meridian, Idaho Page 140 Item#9. CITY OF MERIDIAN RESOLUTION NO. 21-2266 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT STRADER A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN TO AMEND THE FUTURE LAND USE MAP OF THE 2019 COMPREHENSIVE PLAN FOR 11.84 ACRES KNOWN AS AVIATOR SUBDIVISION GENERALLY LOCATED NEAR THE NORTHEAST CORNER OF N. BLACK CAT ROAD AND WEST FRANKLIN ROAD IN THE SW 1/4 OF THE SW 1/4 OF SECTION 10,TOWNSHIP 3 NORTH,RANGE 1 WEST,MERIDIAN, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and Council have the authority pursuant to Idaho Code § 50-302 to establish resolutions not inconsistent with the laws of the state of Idaho as may be expedient, in addition to the special powers therein granted, to maintain the peace, good government and welfare of the corporation and its trade, commerce and industry; and WHEREAS, the City of Meridian Comprehensive Plan was adopted in December in 2019 as resolution 19-2179; and WHEREAS, the Mayor and Council have deemed it appropriate to amend the future land use map of the 2019 Comprehensive Plan for approximately 11.84 acres of land from Mixed Employment to MHDR (Medium-High Density Residential). Said land is known as Aviator Subdivision and is generally located near the northeast corner of N. Black Cat Road and W, Franklin Road, in the SW 1/4 of the SW 1/4 of Section 10, Township 3N, Range 1W, Meridian, Idaho, Ada County; and WHEREAS, the Mayor and City Council have provided all the requisite notices, held the necessary hearings,and received the required information necessary to make a final decision as required by the Idaho Local Land Use Planning Act to amend the adopted comprehensive plan. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. Pursuant to Idaho Code §67-6509,the Mayor and City Council hereby amend the City of Meridian Comprehensive Plan and Future Land Use Map, a copy of which is attached hereto incorporated herein by reference. A copy of this Resolution and the attached amendment shall be held on file in the office of the City Clerk. COMPREHENSIVE PLAN AMENDMENT-MAP—AVIATOR SUBDIVISION—H-2020-0111 Page 1 of 2 Page 141 Item#9. SECTION 2. EFFECTIVE DATE. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 20th day of April , 2021. APPROVED by the Mayor of the City of Meridian,Idaho,this 20th day of April 2021. APPROVED: Mayor Robert E. Simison 4-20-2021 ATTEST: By: Chris Johnson, City Clerk 4-20-2021 COMPREHENSIVE PLAN AMENDMENT-MAP—AVIATOR SUBDIVISION—H-2020-0111 Page 2 of 2 Page 142 OWN °p 11111 ANNE Iw mom MOM Medium Density �►��111111 � E��rr�►�r11 ��11�'illlii�l���iii u 1 iic■III■11�11■ -. ■- - .- • I= Ir �IliliYi I�ili� �W'FrankliniRd=, • �- - •- � � � �� ��IIIIIIIA�AIII�IIII - - . .. ... -sidential _ _ _ _ �� �!���111111 i,� �C �w ill■1 ■— • . — u �. 'T �■ -,IliliYi IIiiY� W;Franklin`1R� � Ila �. N �`�1�1■�It► �i�.� NL�ZCI 4 �r�i��iTiA'� �i�. `•III�i�■■■ Item#10. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Resolution No. 21-2267: A Resolution Vacating a 5-Foot-Wide Easement Being a Portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as Same is Shown on the Official Plat Thereof, Recorded in Book 108, Page 15229, Ada County Records, Situated in the Southeast Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho Page 144 Item#10. CITY OF MERIDIAN RESOLUTION NO. 21-2267 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION VACATING A 5 FOOT-WIDE EASEMENT BEING A PORTION OF LOT 7, BLOCK 1 OF SCENTSY COMMONS SUBDIVISION, AS SAME IS SHOWN ON THE OFFICIAL PLAT THEREOF, RECORDED IN BOOK 108, PAGE 15229, ADA COUNTY RECORDS, SITUATE IN THE SOUTHEAST QUARTER OF SECTION 8, TOWNSHIP 3 NORTH, RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 6, 2021 the City Council of Meridian, held a hearing on the vacation of the 5 foot-wide easement being a portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as same is shown on the official plat thereof, recorded in Book 108, Page 15229, Ada County records, situate in the Southeast Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the 5 foot-wide easement being a portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as same is shown on the official plat thereof, recorded in Book 108, Page 15229, Ada County records, situate in the Southeast Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, as attached in Exhibit A, is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 20th day of April, 2021. Approved by the Mayor of the City of Meridian, Idaho, this 20th day of April, 2021. Attest: Mayor Robert E. Simison Chris Johnson, City Clerk Scentsy Warehouse 4—Vacation—H-2021-0011 Page 145 EEIN _ LEGAL DESCRIPTION r WF� Page 1 OF 1 LAN D GROUP December 1, 2020 Project No.: 120154 EXHIBIT"A" HOT 1 LLLP SCENTSY WAREHOUSE#4 EASEMENT VACATION A 5 foot-wide easement being a portion of Lot 7, Block 1 of Scentsy Commons Subdivision, as same is shown on the official plat thereof, recorded in Book 108, Page 15229, Ada County records, situate in the Southeast Quarter of Section 8,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the Center Quarter corner of said Section 8 (from which the East One Quarter corner of said Section 8 bears South 89°54'50" East, 2615.03 feet distant);thence on the east-west mid-section line of said Section 8, South 89°54'50" East, 316.11 feet;thence leaving said mid-section line, South 00°05'10" West, 51.00 feet,to a point common with the northerly lot line Lot 7, Block 1 of said Scentsy Commons Subdivision and the southerly right of way line of East Pine Avenue, said point being the POINT OF BEGINNING: Thence 514.89 feet on the arc of a curve to the left, having a radius of 444.28 feet, a central angle of 66°24' 08", and whose long chord bears South 33°43' 24" West,486.56 feet; Thence South 00°31' 19" West, 275.07 feet,to a point on an existing 10 foot-wide irrigation easement per said Scentsy Commons Subdivision; Thence on said irrigation easement, North 89' 28' 59" West, 5.00 feet; Thence leaving said irrigation easement, North 00°31' 18" East, 275.07 feet to a point of curvature; Thence 509.33 feet on the arc of a curve to the right, having a radius of 449.28 feet, a central angle of 64'57' 16", and whose long chord bears North 32°59' 58" East,482.49 feet,to a point on said southerly right of way line; Thence on said southerly right of way line, South 89°54' 50" East, 12.35 feet to the POINT OF BEGINNING. The above described easement contains 3,937 Ft' (0.09 Acres), more or less. PREPARED BY: p,>v LA The Land Group, Inc. Michael Femenia, PLS 0 P. 1 5 �. s TE OF 4 S. 12/01/2020 462 East Shore Drive. Suite 100, Eagle, Idaho 83616 • 208.939,4041 thelandgroupinc.com page 146 Item#10. S89°54'50"E 2615.03' — — — 316.11' — — — —� 2298.92' C 1/4 SEC. 8J S00031'01"W 51.00' L2 S00°05'10"W 51.02' E. PINE A VE. CP&F# - - - - - - - - - - - - 2019-055315 E 1/4 SEC. 8 POB CP&F#2020-052069 I �I Easement Vacation for HOT 1 LLLP Being a Portion of Lot 7, Block 1 of Scentsy Commons Subdivision Situate in the SE 1/4 of Section 8 E PINE AVE Township 3 North, Range 1 East, Boise Meridian HOT 1 LLLP City of Meridian,Ada County, Idaho APN:R7724570700 I LA i G�� EN e 0- 5 5'DRAINAGE, UTILITY 41 S. &MAINTENANCE EASE. 12 .020 PER GEMTONE No.5 & SCENTSY COMMONS SUB. Line Table II TO BE VACATED o II o 3,937 FF(0.09 Acres)± LINE BEARING LENGTH I LO r- N Li N89°28'59"W 5.00' N w L2 S89°54'50"E 12.35' � M M z II Curve Table I II CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH EXISTING C1 514.89' 444.28' 66°24'08" S33°43'24"W 486.56' 10'IRRIGATION EASE. \ PER GEMTONE No.5& C2 509.33' 449.28' 64'57'16" N32°59'58"E 482.49' 3 SCENTSY COMMONS L1 E Exhibit "B„ 0 100' 200' Horizontal Scale:l" = 100' Pro jectNo,:120154 Date of Issuance:December 1,2020 2 E THE Easement Vacation LAND HOT 1 LLLP oho � r �.E r = GROUP Scentsy Warehouse #4 LL J� Page 147 Agenda Item Items Moved From Consent Agenda Agenda Item ITEM TOPIC: DEPARTMENT/COMMISSION REPORTS (Action Item) Agenda Item ITEM TOPIC Finance Presentation Finance April 2021 Annual UpdateDepartment City of Meridian QuestionsThe Road AheadSuccessesExpectations from USWhat we DO for the CityWho WE are Agenda City of MeridianWho WE are City of MeridianWho WE are City of MeridianWho WE are City of MeridianWhat we DO for the City City of MeridianWhat we DO for the City City of MeridianExpectations from US City of MeridianExpectation from US City of MeridianSuccesses City of MeridianThe Road Ahead City of MeridianQuestions Item#12. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Community Development: Fields Sub Area Plan Update Page 148 Item#12. C� fIEN DIAN IDAHO MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Brian McClure, Community Development Meeting Date: 04/20/2021 Presenter: Brian McClure Estimated Time: 30 minutes Topic: Community Development: Fields Sub Area Plan Update Recommended Council Action: Provide thoughts, suggestions, and requests related to topic. Background: In February, staff provided a memorandum update on work to-date for the Fields sub area plan. This sub area plan was originally approved in April of 2020 as a means to continue the work of the Comprehensive Plan for the 4 (four) square miles of northwest Meridian. The Fields area is bordered by Ustick, McDermott, Chinden, and Can-Ada Roads. This project is not intended or planned to revisit the future land uses approved as part of the new Comprehensive Plan (Comp Plan), but rather to enhance the level of consideration and functional integration and development of the built and recreational environment, especially as it relates to the areas around the mixed-use core near the Star and McMillan intersection (area of focus). Since the last update memorandum on February 19th, the project team has completed a broader public engagement effort which mailed postcards to every property owner in the planning area and culminating in an interactive online meeting. At the Council workshop, the consultants will give an overview of what was heard specific to this project, and request some additional direction from Council in preparation for the sub area plan adoption process. Intro to Discussion Topics Originally and when this project was initiated, it was hoped that the City would be able to get ahead of development. While there have been some entitlements north of and including the Owyhee High School, the %2 mile area immediately west of McDermott (and East of Owyhee Storm Blvd) is the end of the sewer service area. Everything west of Owyhee Storm Blvd must be serviced by a new regional lift station. With the attractiveness of the high school, planned Fire and Police Station, and prioritized funding for new sewer infrastructure, investment and development interest in the area has accelerated. Competition for land has have been increasing for future property development. Since initiation of the project, and as noted in the previous update, identifying additional funding sources for public infrastructure has been an objective of the effort. With the unique challenges and opportunities in the area, there was an awareness that the status quo may be undesirable in these conditions. The project consultants have identified funding tools and mechanisms to both level and elevate the playing field, but is this the right approach? Page 149 Item#12. The project team would like to discuss Council's • I _ Impact Future Roads preference and interest in funding options, to Area of Imp SUN NNE " No CHINDEN s r narrow the sub area plan's implementation approach, before submitting an application for public hearing. For example, should the City be in t the business of paying premium rates for land, Medium Densitc Future r Itc�idcntial i when said land is not ready for development and Lmi Density the City is potentially fronting the costs for _� Residential infrastructure? The project team will be overviewing a few MCMIL-L-AN e„tet(ry cc options during the work session with the aim of p .1ed-high w a catering the final plan towards referred level of Q nensity_ s7 h h z Residential Future V realistic next steps. Broadly, the options for -a General Future discussion will include: v Industrial ?i Civic 11Iii r Q Owyhee High • Traditional Plan, no other funding sources MU-NR In school and limited City partnership. Potential for nIl-R(1 US�TICKLL no City park. Mile 0• Traditional Plan, focused and limited City 0,5 1 partnership around the neighborhood core Focus Area Map:Adopted Future Land Uses (e.g. pathway and linear open space). • Enhanced efforts to realize the City vision including the neighborhood core and City park. Philosophically, the conditions in this area and the location in the City likely require more effort to retain the sense of Meridian, and to achieve the same success elsewhere in the City. Doing better, and making use of the conditions, will require another level of effort(and funding). The project team believes that there is an opportunity here for utilizing other funding sources, such as Community Improvement Districts, to not just catch up but also raise service levels. Next Steps After the workshop discussion with Council, the project team will prepare a formal draft and submit an application for a Comprehensive Plan text amendment, to adopt this sub area plan. For other questions or concerns, please feel free to reach out to me at bmcclure(ameridiancity.org. Page 150 City Council Workshop April 20, 2021 Fields Sub Area Plan Update hkI CWE its D�nx�- Introduction Overview z Today's Objective 1. To give an overall project update 2. To overview key potential assets and amenities in the Sub Area 3. Set the stage for future funding discussion C�YI E IDIAN 0020 i� Goals for Implementation of the Sub Area Plan 1. Identify public participation benefits and tradeoffs early 2. Get tools in place 3. Focus on implementation of key improvements to meet requirements 4. Concentrate improvements in the right place S. Understand opportunities and timing 6. Build on lessons learned from other projects 7. Capitalize on already-identified City investments and CIP improvements CiYI E IDIA.N IDAHO #MYMERIDIAN VISION: Meridian is a premier, evolving, livable, vibrant, and CITY OF MERIDIAN connected community COMPREHENSIVE PLAN 5 Theme Visions: Adopted by Resolution 19-2179 On Der-ember 17,2019 Premier Community: A vibrant, diverse, clean, safe, and secure community in which to live, work, and thrive Evolving Community: A community thoughtfully adapting to changes Livable Community: A community of family- ~ ~ � friendly, healthy, and engaging places. Vibrant Community: A community strengthened by historic character and vibrant activity centers. QE E IN-ad..y A—,Sb.102 (�QEIDZAN�-- Connected Community: A community of y Meridian,)b 03642 ��AFiO safe and efficient transportation. Phone:{?A9]B8i-3533 er�a-an,iwrgkam pa n Ci E IDIR_N i�aHo Area of Impact Future Roads I �r CHIIINNDEIN _ x niixedTse- g cal, a, e a o r Intetchanc .P M=MiIka Rd , Medium Density Future � 1 + Residential (/I j�> � Low Density O Residential �= City of Meridian Fl � = r Future Land Use Map an • _, ♦ MGM3�L- XN Cemetery ro, Legend Eno _ -- - Froao o MU-C a Polko sro,wa ,� - �, LL s�� �........ T G_ gh W • Paaro .. ........ 1 yam, I 1 �t...... m rroasa sauna Fn Iin as _ i¢t. _ O�\V�L a DCn31ty 'LI -.1Fadnros _ - re Fv , ea nrle memnaope aueanc r - _ Z Residential ., � Fa,.roaaaY :a I a Future —Faroro � General _ -- FF,ary waromar - ad - -A- Industrial Civic MU-N _ �,'* Q hAMI Owyhee High t _ _ H rka„a, . MU'NR lA School M ® ART=RG cQfE,,a)IANt- : 1 w *4 F 1-17 USTIICIC .roa,Ra 1 He naaw.a oxemeas n,zo,a _ 0 0.5 1 14 � SE Future Land Uses 1 Citywide Ten Mile Specific ..-.............�.,.,,..ppO1 _ �,. L—Det f Reaidebal G k Law Ce,ly Emptrlm rd - hb.&,nOen ResidrnGi Old sown High Oeneiry Enno y tTL Future Land Uses am.�de rea Mae SPeciec � Med•Hgh Lkr,mrr Resitle,tts.l �Mooed Use Neigh6o,imd � !Loved EtrpkymmL [ sa.o.°.na..a,°u. ���"_ dam o.�me�mw l High Ocvuiry ResidenEal JjW N.ed Use Com,aniLy FLoocd U—Resider l s�uma.wara.sa�m r J [ s..a.ay.o..�a.,w�.l us.xavnmmooa �w.ss�wasss� _ ema�mF. u.l au.ca�..an /y ass—a—m ' f_atnn,e,�l �Fixed Use Regional FLozd U—r• nn 6.1 os® Ma.s us.s�.a.asa ur Ofiux i Ni ed Use Noo-Residet l Irtlus,nn M..d Use•intetdm,aie MU Development S.l7Lsteml _! MD_R $ _....,...._,...,... Wen Tap 5 hteeaf _ '— _ F -`— MDR MDR r 5.3 Law,] Activity or ' ti MDR , Needs LDR --------� � MDR } . ' 5.5 Laxeral - W Ledgenvaod Ln Sewer Lift 'MDR - &t7l' R LDR " Stati,oln and c _ _ all Pressurized iw �� �e 4eef:G;aln MDR MU-C M-HDR Main (east) -HDR Gander Creek Fire H1e:CreeklVrain r five me feeder Canal Subdivision M-HDR L Mcfaddeu�ra� Intermountain Gas Facility ram, l _—--�~ future Elementary _ Eight Mile Lateral Sthaai site p r i..ar.. •• �- -IR CO Owyhee MDR s Storm � P I MDR High MU-UR I I 7!, j O I School � MU ' WEKIDIANt-- 0 mile 114 mlle I12'mile-Nunn C IDAHO Overall Framework �f�a aam a Use Type $ � IntC jaage Area Medium Density Neighborhoods -cSFI'i'Laleral" �\ Commercial 60L Medium-High Density Neighborhoods g _ West-Tap'SubGteral -Industrial Area Residential Neighborhacd'�g' �'-� -111,W101fice Areas Nerghborlwods ti..-Pirk �a 1R Residenial Aesident�l Business Pack Ncighborkoods NergHloorhaods ti- Potential School/Church NEW LOtECtOA —S3'Lateml J � Parks and Greemvays / I Potential Civic Site foisting+Basal' (school,ilia`rck etc. Roadways and Pathways Park Pntmtibl HeigAboshoods�e ( � Cnlc sitwr tthoo1, f e Arterials - cimrd'.K15) -W-Ledgemod Ln/ S:3=Lau al— Collectors Higher Density N Local Street Residential Housing -sax s L HeigAborhaods y Pmhways I. MCAEItiui'Rbno C C R StirlMcMillbn=-- s `�,`1''-Five Mdc—CreeklU 'Greenway` HsgNWDegrry -Center �--� Ps51'. 5.1 Fiva_Milr CreehlOrain'-Greenway fye'mLlf-Pathway Con i oe<i+on�, `Existing Intermountain Gm 's nest rrFa'cilii� RegionPl,Pbrk , 3 Higher'1Denliry MtFaddemA.athwa7 Lousing m P 'n Future•Elemeittntary NEW Cutaxtoa Rao _—_ { HeW CuELIEnmt Aaao Sdool Sroe 3 r o l jA Resrden�l Industrial =° �r.�o (. Neighborinods 0,fiee-Storm tPark �3�/ Eight-Mile.Pathway- dr�a`i Nigh School Note: Older Graphic. Parks c 4' �a ;ss„yak Neighb` 6A Park shown assumed to be HOA n a Nie t gher Density Nighers Demryl`, 4[xentr s Homing Akng Ostidc 9Housing Along except for larger regional park 0 118 mile 114 mile 112 mile Noarn �umu<Ran. Outreach 9 Pro ressive Outreach • O STAKEHOLDER � DIGITAL WORKSHOPS � PUBLIC REVIEW C�WEKIDIANt-- N ROUNDTABLES fV fV O O O N Attendees specifically N All property owners within N General public review as affected by prescriptive i the 4-square mile area � part of the Sub Area Plan � design and within the � invited �_ adoption process central Star/McMillan Area �_ property owners, City .� Property owners, City departments, cities of � Council, City departments, Nampa and Star, ACHD, r-I City of Nampa, Ada County, West Ada County School � ACHD, West Ada County District, M School District, Boise Valley N � Church of the Brethren, � developers, real estate and financing representatives Overall Frameworks and Area of Focus Concept 12 Key Assets {NIkDFN.RO° °t /Amenities anal Interchange Area Sfl7'Iatere!—"- �\ Ce"ter ' Commercial g West lap-Suhialeral _a _ ResRmeal Neighborho8d o / Heighbodsaods t--P3rk as 1. Star/McMillan Center tm Rghbo'hial_ Aeside4so. t, Neighborhoods Neighhorlwodi HFw Ctttcclak Rmm ,cam �S9'Lateral J 2. 5-Mile Creek G re e n wa y Existing Ru al' Poten6�ivic Site / Park Potenti5l_ ' Heighhothoods�� �� rd4ek.)' ��is Siha(school, / & Pathway s.s bay aI iii d nrchcetcr W_Eedgetwood Higher Density 7 Residmfial Housing -. j� !r Neighborhoods a� y at a 3. City Pa r k "` `' Fi,e Mile-Creekl�iain Grern�ayti HngKr Hou mgsnty. y# r „u de-Parinyar-Conof Existing Intermountain Gas fazifiry- - ..� ' Higher Density Mtfddden:pathway R using Futun-Elementary NEW CW fQ°R Rash HFw Caucn°a A°a° School Site y dustrial <a � �� s'dc"� Park �i-` F--rthwly Neighborhoods DNigh S karm Eight.Bile_Pathway- �S y Nigls khan[ r y y �gustis ess Park I I NeigHbo?hood�Park �_ a J "nixe Higher Density Higheq Density I y '<[enter'<,Housing Ahng Hstitds 9Housing Along Dsackr Ci E IDIAN IDAHO Key Assets/Amenities I Star/McMillan Center 1. Meets the City's vision for 1� , j � Livable and Vibrant areas. go M JIM� 2. Community and neighborhood Miud draw. Use Puking J i rL� Parkin {°�F g y U MAN SIAIEI MIkO Uq 3. Center can provide niche o\rFJ Firkin I environment and place-making. Higher Density, 4. Offers the opportunity for OtenC�P� GRrnW � Homing Cir c S re(e.g.reatatia m _ something different than "mry °>ry' `--.`- �� Higher Densia. 1 1 big/mid box or cluster or office buildings. 5. Integrates residential. _ MMEENEWENOW IDAHO Key Assets/Amenities I 5-Mile Creek Greenway & Pathway 1. Pathway system to connect into the Commeraa Musl Sn�FlHim— - —�T larger city-wide Five-Mile Pathway. l.! &:�U .119ousing(e.g. 2. Greenway system to include open Parking apartments,condos.kfu)rt Higher Density. .{ space, picnic areas, with Grtrnw oiemed Housing Potenna3 !r_ f+re'�fde[ree Dra neighborhood access and to Civic Site R :der community'cen`tet,lihnry) ' _ support urban development. Higher Dentiry. Higher Density, 3. Connects to "Main Street". Grern HousOriented Greenway-Oriented ousirsg O �~•t� Routing 4. Includes pathway on the north side Ircu'Rnan flnrtsn lrrsa_m•Gu1 of Five-Mile through coordination with N M I D. 5. Improvements on the south side would be outside of the Pioneer easement. WE. IDI N IDAHO Key Assets/Amenities I City Park 1. City park would help meet level of Hi : • r'De f -SuilMcMi�lan-- -- Cente , -eenwar ` ' � � Housing , service standards, and central to (�l Five:MFle_[reek/D—in-Greenrv� entire Fields Sub Area. --- r [ 2. Nexus between the Five-Mile Pathway system and a potential - H� De Mjadden:Pathwausin Phyllis Canal Pathway system, F . g f creating a regional network. f _ New Coufaot Ro►ao 3. Serves as a buffer between ` industrial and employment areas and neighborhoods. ��Yl E IDI,�N IDAXO Implementation 19 Implementation Options I Building on Targeted Investments 1. Conventional Plan: • Focused on character the Star/McMillan Center • Limited funding sources and limited City partnership 2. Targeted Participation: • Focused and limited City partnership around the Five-Mile Creek Greenway and Pathway • Funding options could include general fund, CID, other 3. Enhanced Participation to Achieve the City's Vision: • Public partnership around the City Park • Funding options could include general fund, CID, other Ci E IDIAN IDAHO Implementation Options Gtrrotwsgoui valor Al 4 Fnterchangeerci Area Commal ResidenlW Neighbrirliaod g Conventional Plan: Heighhorl Dods L LP�rk • ��:.•'�q Anidenfial Aesidencal Neighhmhaods Heighlmrlmnds New[autma Rmm 5T atenl • Focused around i n e e n t i v i z i n g Potential Civic Site / Eristing+Rural' srhool,ilhird;ea. Park Potrntul NeighLorhoods�• (� f Civic Sik�fsrhwl, commercial within the Star/McMillan 5'S-La enl� dmrdy rtc) W-Ledgermod - Higher Density Residential Housing Center L Heighhmhoods l a tata�� 17cMniui Roau � Fne ,-CreeODrain_6le-ecwa Hounng • Design and character standards/ _fPM,,eAa I +� �iFvealile fteeklUrnn_Greenway Away.6o�e��n Eaiming :,�e.. 1 �, recommendations for area of focus, 'nnrtgaMainGaa Regan �. Fa'eili>y Regiani!Park-. Higher Uensiry H¢Fadden=Pathway and re e n wa / pathway h wa and linear �nurmg Future Elements gY p y New C itcciaa Raao �__ New{ouer�Mao Sd ool S re ro park lduyrW A Res denfiJ I �� ?I. Heighharhaods Stann Eight.Nile_Pat waF_ ?y High k6d nw p Neighhol�ed Park Nigher Uensiq Higher Uemity �red�llse J I keanter; .. __- � a Hauling Ahng Ustirk Housing Along Usricki;+�. t: 0 y AUsntx-Reap. I 1 IDAM� Implementation Options Gt•uewsRoui rasat Al 4 Interchangeerci Area Commal Residen1W Neighbsirliaod g Targeted Participation: Heighhorloods L�:P�rk '"� • ��:.•'�q Aesidenfial Aesidencal Neighhmhoods Heighhorlmnds Hew[autma Rmm 59°Latenl J • Star/McMillan Center (from Option #1) Potenoal Civic Site / Erisd g .u31' srhod,ilhird;ea. Park Potrntul Heighhorhs�• (� f Quit site-fsdiwl, c s:S-Latenl� drurach, c) .W_Ledgenvood-€A • 5-Mile Creek Greenway & Pathway: _Hi_er Uemi Residential Nousirv"g L Heighhmhoods • Support neighborhood center. o r� � nEH, R HigheeUenaitp ttt�tt'•ttti�iu�`- • Preserve opportunity while rooftops build out. eA FiYeMde=LreekiUr;,n_Gr—rru�ar� Qing year �k�t)raai�,-;P i #e-AathwaY-Cane� • 5-Mile Pathway extension. Innrtnaim ouniag — ain Gas '' erg. "Faacili>y Regional.Park-' Higher Uensirr McFadden=Pathwa • Design, construction, and maintenance of �osing 9 FutureElemmta New Cnitccioa Raao __ New{ouecnx Roro sd ool� greenway. l � 3 J 'O Residenlnl PuyrW Hei0harhaods Sto Eighr.Xile_Padwat_ ?y High khod Neighhol�od Pak /`.. r Nigher Uensiq Higher Uemitr II> �red�llse J 1 Ceantei: . __- � a Housing Along UstiEk Housing Along Usccki;+�. 0 0 AUsntx-.Roan. I 1 IDAMO Implementation Options �trazE�:saa�taR 4 J Fnterchangeerci Area Commal Enhanced Participation to Achieve the Residential Neighborlaodg Heighhorhuods L'lgPark -��;-•' Residential Aesidentol Neighh°rh°°ds Heighhorlmnds City's Vision• • 5:3°Laurel J Potential Civic Site / Eristing+Rural' srhool,Hiu`rd;ea.. Park Potrntul Heighhothoods�• (� f • Star/McMillan Center (from Option #1) knirSihf,rhwl, S:S-Laseral� drurds,rtc) .W_Ledgemod-€n/ 47Higher memifi; ty z C: • 5-Mile Creek Greenwa & Pathway L Heigh6°rnhtioods OUIRS m� a y Y �r 17d1nuii Noau (from Option #2) �� Highedmenait~y ttttttr� ilk a Five Mde—CreWD,Sin_6rcrnway� Housing • , _ _---five 11 r M lisp' Eximing City Parka Ineneentin e-Aathwar-�e Gas ' E . . Higher menvty H¢Fadden=Pathway • Land acquisition ��'°g �rrt c� Future Elementary NEW COUCI°a fan � � NEw{aucr�Roan Sd aol� • Design, construction, and maintenance of the a310 City park id Eight. Heighartaods kSta- Xile_PadwaF_ N h°°{ • Maintain/improve service levels L y �gu'in�paTk Heighhol�od Park • P rov i d e a ke a m e n i t and a n e h o r i n a ! Higher mensiq Higher m g Usti. s Y Y J, ti Eentei; .. �__-��� a Housing Ahng Ustids Housing Along Ilsticki;+�. 0 disconnected area of the City uNma- . 1 IDAMO Next Steps : Other Funding/Financing Options Partnerships • Fee waivers • Open space reductions/waivers Zoning • Examples: Preferential zoning, density allowances/restrictions, etc. Code Updates • Examples: consolidated open space requirements, dedications, etc. • Accelerated cost recovery for infrastructure • Development still pays its own way • Ability to frontload improvements Ci E IDLA N IDAHO Discussion and Questions 25 �.� •_i �'������_����ti=.,�,. � .fir '��e■ IQ r^W,°` I -'_ _ ►--! ��,�,� F ! ( _ IliSP OrMA IMP Item#13. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Mayor's Office: Fiscal Year 2021 Budget Amendment in the Amount of$2.5 Million for the Design and Construction of the Linder Road Overpass Page 151 Item#13. Mayor Robert E. Simison City Council Members: IDIA Treg Bernt Brad Hoaglun Joe Borton Jessica Perreault c_ Ft 0 Luke Cavener Liz Strader MEMORANDUM TO: Mayor& City Councilmember FROM: Dave Miles, Chief of Staff DATE: April 12, 2020 SUBJECT: Linder Rd. Overpass Budget Amendment Meridian prioritizes citizen desires for a more connected and safe community by working in partnership to advance various priority transportation infrastructure projects. During last year's 2020 Citizen Survey, Linder Road Overpass was identified as a high priority project by the community, and subsequent conversations with other agency stakeholders have produced a path forward to have Linder Road Overpass built. In November 2020, the City Council, Ada County Commissioners and Ada County Highway District(ACHD) Commissioners signed a joint letter of support encouraging the Idaho Transportation Department Board to add the Linder Road Overpass project into the current State Transportation Infrastructure Plan (STIP) for planning, funding and construction of this regionally important bridge. Recently, ACHD completed a preliminary scoping summary for the project and evaluated the estimated total costs of the project to be approximately $21 M to $22.5M, including the overpass itself and additional travel lanes between Franklin Rd. and Overland Rd. In additional conversations it has been recommended that the City identify the level of financial participation it is committed to in order to advance the project efforts. This request is to allocate City funds in proportionate share as Meridian's contribution to the project and its completion. The City is seeking to allocate $2.5M from its general fund toward the Linder Road Overpass project. This amount represents approximately 11 percent of the total costs, and it is an essential step to advance the project onto the COMPASS Regional Transportation Infrastructure Plan (TIP) and Idaho STIP lists. These funds are currently identified in Meridian's CFP for FY2022 planning. There are several opportunities arising now for transportation funding that this FY2021 amendment will prepare the City for, and this money would only be spent when the project moves forward at ACHD or ITD. Recommendation: To approve a budget amendment for FY2021 in the amount of$2.5 million to be allocated to the design and construction of a Linder Rd. overpass. Encl: ACHD Project Scoping Summary, Project ID #200399 20201130.Joint Letter-Linder Road Overpass Mayor's Office . 33 E. Broadway Avenue, Suite 301, Meridian, IQ 83642 Page 152 Phone 208-489-0529 . Fax 208-888-6854 . www.meridiancity.org CHD ' E IDIAN4--- �v 60111--ml e to November 30, 2020 Bill Moad, Chairman Idaho Transportation Board 3311 W. State Street P.O Box 7129 Boise, ID 83707-1129 RE: Linder Road Overpass of Interstate 84 Dear Chair Moad: As the population and transportation needs in Idaho and particularly the Treasure Valley grow, we want to thank you for your continued partnership and collaboration in solving Ada County's transportation needs. With Meridian serving as a central connection in the County, citizens continue to request more road improvements allowing more efficient north-south and east-west travel within the County for all users. Construction of an I-84 overpass at Linder Road will address significant transportation infrastructure needs in Ada County. The County has added over 19,000 new dwelling units in the last three years. Meridian, itself, has added over 8,000 new dwelling units averaging a year-over year growth rate of about 7.2 percent. The City has also added over 3.4 million square feet of commercial space in the last three years. As Meridian and the County continue to grow, the transportation network will require expansion. It's no surprise that a recent survey conducted of Meridian residents showed that nearly 70%rated a Linder Road overpass as a high priority in the community. Linder Road overpass represents one of three overpasses identified as a priority for the unfunded state system in the long-range plan, Communities in Motion 2040 2.0. Of those three projects, Linder Rd is the only one with no existing overpass. Additionally, the Community Planning Association of Southwest Idaho (COMPASS) has provided preliminary modeling information and Ada County Highway District(ACHD) has done a preliminary evaluation for widening of Linder Road from Franklin over the Interstate to Overland Road. As regional partners, we request that Idaho Transportation Department(ITD) Board consider this project for inclusion on the current Statewide Transportation Improvement Program (STIP) so that additional resources can be allocated for this project. An extension of Linder Road over I-84 would provide greatly improved connectivity between north and south Meridian and afford another route for motorists, bicyclists, and pedestrians within the area. Moreover, by providing this connection it will alleviate growing congestion at the Ten Mile and Meridian Road Interchanges as vehicles are able to use this alternate route. Page 153 Item#13. This will become critical in the coming years as Amazon and Federal Express are both building significant distributions centers on Franklin Road in Meridian between Linder and Ten Mile Roads, adjacent to the West Ada School District bus facility and Republic Services Meridian location with a transfer station. Amazon and Federal Express alone are projected to add over 1,700 vehicle trips per day onto the existing system. This overpass would also alleviate existing barriers to efficient movement of people, goods, and services; requiring excessive out of direction travel and signal delays for local trips, reducing emergency response reliability and services levels, and creating unnecessary trips on adjacent I- 84 interchanges. Regionally, this bridge would fill the last gap in the Linder Road corridor and would be the longest unbroken north-south arterial in Ada County. Unquestionably, a huge boost for commerce and travel interconnectivity. Of note, we have shared our thoughts on this issue with the leadership at both Ada County and ACHD and as you can see by our jointly signed letter, that they support our effort in starting this conversation. Thank you for your consideration of our request to include the Linder Road Overpass into the current STIP for planning, funding, and construction of this regionally important bridge is critical. We look forward to continuing this discussion and answer any questions you might have. Sincerely, h Robert E. Simison, Mayor Kendra Kenyo , Chair Mary May, President City of Meridian Ada County Commission Ada County Highway District Commission Cc: ITD Board Ada County Commissioners Ada County Highway District Commissioners City of Meridian Councilmembers Brian Ness, Idaho Transportation Department Director Steve Rutherford, Ada County Chief Operating Officer Bruce Wong, Ada County Highway District Director Caleb Hood, City of Meridian Planning Manager Page 154 O N (6 O d N CD C W E v c m E ai � N N E, ° ° z z N N CN _ O O a c Q i � E �_ �. =r � � J 0 a) El 11 N to r 2 G7 V y N it O n 1�1 p E v°, P k° � d a C a E `o A '° W 4 m p7 Y W U7 N LL `o 4 I W > A— y N 9 Z Z Z v i O a L a a C — a ° Ci v 0 y > c c a~ a � m a` E E ¢m m aC J c � C C O � ua GOJ N e � oo to -a E E y c o u O a C �" so o m Vim, G� m C ,= H vv v� y � v} u} vn to u* to vs .n v♦ V e c (D N m > a o0 3 LL [p Q I ~ O cc G ra ~ U � o Q � v* m v 0 c N o o g n H mo H N N N } v< uti v: v: 46 46 LL w v o O 0 y C _O c N e d a9 d > I x CL a d w u a a � e a o d m "; o R o a o o w 4-0 F # 1 12 a a 'aCC O LL u O C 4V/1 N N O /0 U 0 N O! 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YJ C) J W C 0 N i U 0 ro .0 o E C7 l7 0 a 0 0 LL a 3 w YL m m m m m m rn m m m m m m m a m m m w w w w w w w w • w w a w w w w w w w w w w w w w w w w w w w O N N N N N N N N •p N N N N N N N N N N N N N •p N N N N N N Q N N N Q. 4 H .- H H 4 H H E Ga O LL d OtD r4 en Ln d E N N rOr1 0 0 0 0 O a v v v v v v v H l7 c9 � l9 E o v 0 0 0 o 0 o C 0 0 0 0 0 0 o O o o 0 o o 0 0 0 0 0 0 a q O d o p 0 H .i H rl �-i H H .� Q H ti H e-i H ry H H H H H H H Q H H H H H Cst � u �s Ca d m p W W W W W N W H L C H s-� C H H H H H H W W W W O O O O 0 g 0 p y LL 0 0 000000000 4 0 .LL 0 0 g q 0 0 , 0 0 0 `VVV �' a 0 W F Item#13. 6 PM City of Meridian FY2021 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Other Government Funding 2021 2022 2023 2024 2025 Title: Linder Road Overpass Personnel $ S S $ S - In.,trurt-onx for tiulntiving lludg,.Z amenJmanec: Operating $ S S S $ > Department y ll send Amendment with olrecaors signature to Finance(Budget Analystifor re+rlew Capital $ 2,500,000 > Finance wilt send Amendment to Council Liaison for signature Total $ - $ 2,500,000 $ $ $ $ >Council liaison will send signed Amendment to Mayor Total Estimated Project Cost: $ 2,500,000 > Mayor mil send signed Amendment to Finance(Budget Analyst) Evaluation Questions > Finance(Budget Analyst)will send approved Copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. > Department will add copy of Amendment to Council Agenda using Novus Agenda Manager 1. Describe what is being requested? Request to expend$2.5M for Linder Rd.Overpass project advancement. The$2.5M request represents Meridian's identified share in the projected costs of the total project to advance the design and construction of this project. This effort is needed to move this poject onto the COMPASS Regional TIP and Idaho STIP lists. This cost represents approximatley 11%of the projected total project costs of$21-22.5M. 2. Why was this budget request not submitted durin&the current fiscal year budget cycle? This budget request is being submitted now that a preliminary project scoping summary is completed by ACHD,and joint support for the project has been memorialized between k the City,Ada County and Ada County Highway District. it 3,.What is the explanation for not submittinit this budget r„eauestJi uring the next fscaUgAi:budget gyS!e? _. ....- This project amendment is needed now to move this project onto the COMPASS Regional TIP and Idaho STIP lists,allowing the project to advance through the various agencies. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please Include the percentage split. Listthe amounts and ~ sources of anticipated additional revenue that will result from approval of this request. This project will be paid for with split funding with a portion(the identified$2.SM)from the City,and the remainder through agency partnerships by State ITD and the local ACHD. S.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? r ~Yes-Responsible Growth and Transportation&Infrastructure 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. No 7.Does this Amendment include an needed E ui ment or Software that will utilize the Ci 's network? Yes or No)- NoS.Is Is the amendment going to result in the dis sal of an asset?IYes or No IVo_ d iti al comments? n/a Total Amendment Request $ 2,500,000 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. .__... _.�.._._.........._._...._.............__.._.__....-..._.�_._. _ Page 156 City of Meridian FY2020 Budget Amendment Form C-1UsersldmiieslDesktoplLinder Rd Task Force Mar-20211Linder Rd Overpass Amendment_4 9 2021 Item#13. PRELIMINARY SCOPING SUMMARY Projec ame Linder Rd, Overland Rd/Franklin Rd Project 399 Program Capital Investment Program Sub-Program Roads GIS# RCO207 Scope Statement (Include overall project description, lane widths, bike/ped �I treatments/widths, drainage assumption, etc. 5-lanes(12.5'outside lanes, Ill'inside lanes,and 10'path on both sides with 3' ^ILJ. u �� buffer). Replace bridge#1200 w/stiff leg culvert w/railing and culvert at Kennedy Lateral with a pre-cast box culvert. Narrow to 4-lanes at bridge. No access 1-84 to Overland. Install PHB at Waltman and PHB with pedestrian island at Ten Mile L Creek. Signalize Linder and Overland intersection. Replace culvert at Kennedy ' Lateral with pre-cast box culvert. At Franklin, install a NB RTL and SIB through lane. Preliminary Scoping Team Recommendations Cost Estimate Scoping Recommendation I Go Defer Year Concept $0 Decision Details for No Go Recommendations Design(705/704) $961,000 ROW(701/702/703) $2,246,000 Construction $12,008,000 Concept Needed Purpose N/A CE $601,000 Traffic Analysis Needed Purpose N/A Traffic Materials $155,000 Geotech Needed Purpose N/A Utilities $250,000 Scoping Complete Q Commission Review Year Total $16,221,000 Potential Sub-Projects PHBs at Waltman and Ten Mile Creek, Bridge#1200, Funding Type Standard Overland and Linder Intersection Scoping Notes ITD will build overpass. ACHD will construct approaches. Assume MSE wall with moment slab for bridge tie ins. Project Background Project Source Capital Improvement Plan Scoped Date 3/12/2019 Project Purpose Partner Agency Request Information Widen Linder Rd to 5 lanes with 10'multiuse path Requestor I I Rank 1st Request Yr on both sides of the road between Overland and Requested Cost Share Items Franklin including the approaches to construct an ITD will build overpass. overpass over 1-84. ITD Bridge estimated at $5,000,000. Master Street Map Street Typologies Residential Arterial Preservation Width(s) 96 MSM Planned Lanes 5 Capital Improvement Plan CIP Project o❑ CIP Year 2016 Roadway Projects CIP Planned Lanes 5 1 Project Length Intersection Projects Leg N S E W Roundabouts Planned Lanes CIP Roundabout Project Extents RAB Type Bike and Pedestrian Plans Neighborhood Plans In a Plan o❑ # of Associated Projects 9 Associated Plan Dtwn Meridian, North Meridian On BMP Facility Level 3, State Part of RLS Bikeway Bike Master Plan o Network Level(s) Bikeway Name Facilities to be Priority High Medium Low ADA Transition Plan Upgraded Ramps(#) 0 0 2 it Sidewalks(If) 0 0 Other Location Information ADT 7,883 PCI 83 Bus Stops Impacted Parcel Count 68 SR2S Page 157 ADT Date 5/9/2018 PCI Date 1/17/2020 Bus Routes Expected Buyouts