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2021-03-09 Work Session CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, March 09, 2021 at 4:30 PM Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/82412304847 Or join by phone: 1-669-900-6833 Webinar ID: 824 1230 4847 ROLL CALL ATTENDANCE PRESENT Councilwoman Jessica Perreault Councilman Joe Borton Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Liz Strader Mayor Robert E. Simison ABSENT Councilman Luke Cavener ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilwoman Strader 1. Approve Minutes of the February 23, 2021 City Council Work Session 2. Approve Minutes of the February 23, 2021 City Council Regular Meeting 3. Approve Minutes of the March 2, 2021 City Council Work Session 4. Paramount Point Sanitary Sewer Easement No. 1 5. Paramount Point Water Main Easement No. 1 6. Stapleton No. 1 Sanitary Sewer Easement No. 2 Full Release of Easement 7. Final Plat for Lupine Cove Subdivision (FP-2020-0017) by Matt Schultz of Schultz Development, Located at 4000 N. McDermott Rd. 8. Final Plat for Sagewood West Subdivision (FP-2021-0005) by Civil Innovations, PLLC, Located at 1335 W. Overland Rd. 9. Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. 10. Final Order for Warrick Subdivision No. 4 (FP-2021-0003) by Schultz Development, Located at 5190 S. Carneros Way 11. Findings of Fact, Conclusions of Law for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. 12. Findings of Fact, Conclusions of Law for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. 13. Development Agreement Between the City of Meridian and Mary Taysom (Owner) and Melanie Pearson (Developer) for Pearson Subdivision (H-2020-0098) 14. Professional Services Agreement Between Treasure Valley Children's Theater and the Meridian Arts Commission 15. Resolution No. 21-2261: A Resolution Authorizing the Twelfth Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] DEPARTMENT / COMMISSION REPORTS \[Action Item\] 16. Solid Waste Advisory Commission: Budget Amendment in the Amount of $2,255.00 to use Community Recycle Funds to Pay for a Soft Plastic Water Bottle Recycling Container at Republic Services Transfer Station Approved Motion to approve made by Councilman Hoaglun, Seconded by Councilwoman Strader. Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader 17. Mayor's Office: Annual Report 18. Valley Regional Transit Fiscal Year 2021 Cooperative Agreement ADJOURNMENT 5:26 pm Item#1. Meridian City Council Work Session March 9, 2021. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, March 9, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Members Absent: Luke Cavener. Also present: Chris Johnson, Ted Baird, Bill Nary (5:05 p.m.), Dave Miles, Vince Koontz, Shandy Lam, Tom Otte, Miranda Carson, Jeff Brown, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton X Brad Hoaglun X Treg Bernt _X_ Jessica Perreault Luke Cavener X Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is March 9th, 2021, at 4:30 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: No changes to the agenda, so I move that we adopt the agenda as published. Hoaglun: Second the motion, Mr. Mayor. Simison: I have a motion and a second. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the agenda is adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. Approve Minutes of the February 23, 2021 City Council Work Session 2. Approve Minutes of the February 23, 2021 City Council Regular Page 6 Meridian City Council Work Session Item#1. March 9, 2021 Page 2 of 20 Meeting 3. Approve Minutes of the March 2, 2021 City Council Work Session 4. Paramount Point Sanitary Sewer Easement No. 1 5. Paramount Point Water Main Easement No. 1 6. Stapleton No. 1 Sanitary Sewer Easement No. 2 Full Release of Easement 7. Final Plat for Lupine Cove Subdivision (FP-2020-0017) by Matt Schultz of Schultz Development, Located at 4000 N. McDermott Rd. 8. Final Plat for Sagewood West Subdivision (FP-2021-0005) by Civil Innovations, PLLC, Located at 1335 W. Overland Rd. 9. Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. 10. Final Order for Warrick Subdivision No. 4 (FP-2021-0003) by Schultz Development, Located at 5190 S. Carneros Way 11. Findings of Fact, Conclusions of Law for Scentsy Campus (H-2021- 0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. 12. Findings of Fact, Conclusions of Law for Schnebly Annexation (H- 2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. 13. Development Agreement Between the City of Meridian and Mary Taysom (Owner) and Melanie Pearson (Developer) for Pearson Subdivision (H-2020-0098) 14. Professional Services Agreement Between Treasure Valley Children's Theater and the Meridian Arts Commission 15. Resolution No. 21-2261: A Resolution Authorizing the Twelfth Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date Simison: Next up is our Consent Agenda. Page 7 Meridian City Council Work Session Item#1. March 9,2021 Page 3 of 20 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: No changes to the Consent Agenda, so I move that we approve the Consent Agenda, for the Mayor to sign and for the Clerk to attest. Hoaglun: Mr. Mayor, I second the motion. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] Simison: There were no items removed from the Consent Agenda. DEPARTMENT / COMMISSION REPORTS [Action Item] 16. Solid Waste Advisory Commission: Budget Amendment in the Amount of$2,255.00 to use Community Recycle Funds to Pay for a Soft Plastic Water Bottle Recycling Container at Republic Services Transfer Station Simison: So, we will move on to -- under Item 16, under Department/Commission Reports and we will start off with the Solid Waste Advisory Commission budget amendment in the amount of 2,255 dollars and I will turn this over to Tom. Otte: Good afternoon, Mr. Mayor, Members of the Council. I am here today asking you to approve a budget amendment for SWAC on behalf of SWAC in the amount of $2,254.93. SWAC has started a pilot program for the squishy water bottles, the ones that don't pass the hold test. It started in January, it will be terminating in June, just to test the viability of actually collecting those water bottles with Republic at their transfer station. So, this budget amendment will just be paying for the rent on the container and the processing of the material through the end of the pilot program using the community recycle fund budget that SWAC already has. Simison: Thank you, Tom. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Just for clarification, this doesn't include the actual recycling processing at the Page 8 Meridian City Council Work Session Item#1. March 9,2021 Page 4 of 20 recycling center, this is just transport and -- and a container; is that right? Otte: Thank you, Mr. Mayor, Council Woman Perreault. This actually covers the whole thing. This is the all-in amount. So, this covers the rent of the container and the processing at the facility. It's everything to do with the pilot program. Perreault: Okay. Thank you. Simison: Council, any further questions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I would move that we approve the budget amendment in the amount of 2,255 dollars to use the community recycle funds to pay for a soft plastic water bottle recycling container program at the Republic Services transfer station. Strader: Second. Simison: I have a motion and second. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, absent; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and the amendment is agreed to. Thanks, Tom. MOTION CARRIED: FIVE AYES. ONE ABSENT. 17. Mayor's Office: Annual Report Simison: Okay, next up is Item 17, the Mayor's Office annual report update. Mr. Miles, the time is yours. Miles: Thank you, Mr. Mayor and Council. Figured it would be nice to come down and say hi in person to those of you that are here and for those of you that are watching remote. I was getting kind of tired a remote meeting, so we just thought we would come down and have at it now that the orders have changed a little bit. So, today we will talk about the Mayor's office annual report from 2020, go over a few things and highlights. We will cover primarily the Mayor's Office programs. We will talk a bit about strategic planning and process improvements from Vincent's perspective and, then, Shandy will close out with a review of communications that have occurred in the past year. So, I thought I would just touch real quickly -- there we go. What do we do in the Mayor's Office? I know some of you have experienced the Mayor's Office in the past, have worked for a while, some of you haven't. I know a lot of us in the office are new or newer, so we Page 9 Meridian City Council Work Session Item#1. March 9,2021 Page 5 of 20 thought we would just give a quick overview of what we do working around three main program areas. You will hear from Shandy on communications. When it comes to constituent management, we talk about calendaring and scheduling needs, meeting requests, correspondences, commission appointments, proclamations -- you name it we do it if it's requested of us. Programs and events. As you know with COVID those have looked very different this year, either cancelled or looking virtual. But, nonetheless, we have moved forward with -- we had a coffee with the Mayor that was virtually. We have done a couple of town halls that we will touch on. Our Senior Youth Advisory Commissions have also proceeded throughout the year with our team working with them. We monitor and manage legislative affairs that impact the city, as you are all aware of, and, then, through our community outreach we also work with the HOAs, faith groups, downtown associations, businesses and the chamber as well and, then, you will also hear about strategic planning from Vincent, as I mentioned earlier. So, cheesy phrase of mine as a dad. Teamwork does make the dream work. But I mean that sincerely and the people that are on this screen truly, truly do make and help the Mayor's Office succeed and work. Jodi, our communications -- community relations guru. Josha upfront, who deals with all of us, puts up with all of us, that deals with the community. Stephanie -- Bernt: Me as well. Me as well. She puts up with me. Miles: She puts up with you as well. Thank you. Stephanie, who -- well, she works mainly with fire and police. We claim her as one of our own and she does a great job. Vincent, the post-it note guru and the planning expert. I love the photo of Vincent there. Shandy, who seems to be there for the community at any given moment at any points of the day for any questions she has. All helping the Mayor and the city. And, then, you have got Tim Hendrickson, who I think is -- probably has the hardest job. He's our newest addition. He came on right as COVID was starting, went to NLC, came back and pretty much everything shut down. So, he's had to figure out how to do programs and events virtually and he's -- he's hung with it and made the best of it and just worked in stride. So, just want to share that, you know, a big thank you to all these folks. I'm amazed at the work they do. I'm amazed at how they carry their grace and professionalism throughout the community and with everybody that they interact with. It's a great team. Again, partners, too. We have tons of partners in the city. We have great relationships with our businesses, our community stakeholders. Without them much of what we do in the Mayor's Office would not be possible, whether that's State of the City, walking club, youth scholarships, senior priority based budgeting projects, other PVD projects, these partnerships are vital to what we do and we are thankful for -- for them throughout. This also includes our agency partners that we work with daily to effect projects. You can see some of them down there at the bottom. The school district. The county. ACHD. COMPASS. The downtown associations and corporations and the chamber. A great group of people. We appreciate their support and thank them every day that we have the opportunity to do some things that they help us do. So, the elephant in the room is COVID and I love this picture, but I think the CDC got it wrong when they were looking at the dissection of what COVID actually made up. What we saw was that it was emergency management, employee policies, media requests and community engagement. I don't know what -- the other science stuff they were talking about. This is what we saw. We Page 10 Meridian City Council Work Session Item#1. March 9,2021 Page 6 of 20 had a bunch of customer interactions as you can imagine. We recorded -- inside of our customer contact tracking system we recorded around 550 engagements singularly. Eighty--over 80 percent of those were COVID and that doesn't include all,just the various touch points that we have made, either in the Mayor's Office or throughout the city. So, as you can imagine with COVID rightfully so it was a big lion's share. I think one day in early March I counted like 50 phone calls in five days between us and legal just as follow- up phone calls. So, a lot of work has gone into just the customer side of COVID and what does it mean in getting information out to the public. We had significant coordination in emergency management. We -- I think we had countless hours with the Fire Department, Legal team and the directors team implementing emergency declarations, dissecting what various orders coming from the state actually meant and how we could communicate that to people out in the community, navigating the CARES Act expenditures, even developing the health screening protocols that we put in place for people to come back into this building. Never thought we would be involved and engaged in something like that. Worked through a bunch of employee policy issues, coordinating with Human Resources, Legal, and Fire, including emergency paid sick leave, family medical leave policies. We updated our emergency remote work policy just so that people could get out of the building, get people home working safely during those times early on in the spring and summer and even still through into this year as we have started to see some good progress made. Implemented a staff database to keep tabs on how people were doing, just so that we knew whether or not our policies were working. That was an interesting tool. And, then, our hotline and COVID webpage, I think a lot of people would just reached out to us often just seeking information, seeking questions. Specifically to the CARES Act funding, I know that's something we have talked about before and you can see some information up on the slide. We were approved of about 1.6, 1.7 million dollars of fund expenditures. The lion's share of that went to the small business grant program, as you are aware. Outside of that program you can see the majority of the remaining approved expenses went to things like PPE and technology upgrades. Specifically I think one of the major technology upgrades was this -- this room here and the audio and the Zoom functionality that we put in place. And, then, with PPE, obviously, you had the things like masks, wipes, disinfectants and efforts like that. I mentioned the business support and it was strong. We helped initiate fee waivers for alcohol catering and promotional sales, temporary use, limited duration sign permits through the coordination with Legal and the Clerk's office. That was a great way to sort of engage and initiate folks getting back to business and, then, we helped develop and implement the small business grant program, which I mentioned earlier and I do want to give a huge thank you to a bunch of people. Tod and Krystal in Community Development. Karen and Todd in Finance. Emily in Legal. And Jodi in our office. Who all helped to work to make that program a success for the businesses outside in the community. You can see there we approved 125 applications for a total of a million dollars allocated to 87 different businesses and most of that funding, as you see on the screen, went to things like rent, utilities, and PPE or those businesses that needed it most down there on the bottom right. You can see primarily in the food services industry. We have the arts and entertainment, which are things like gyms and things of that nature, and, then, education as well, we had daycares and private schools that were applicants who just shut down for a time. So, I think it was a very effective program and we -- we do hope to get you a final report on that once all of the numbers Page 11 Meridian City Council Work Session Item#1. March 9,2021 Page 7 of 20 come back from the state and all the accounting is done we can get you a clearer picture on the dollars and cents. On top of that, we also had just what we would call our normal business and I'm not going to go through the entire laundry list. It's on this list of things. But I do want to highlight just a few that our staff has been integral on. MYAC, as I mentioned, was continuing on and through Tim's efforts with MYAC they revised the program and focused more on a three prong approach of leadership development, community service, public government and education, which was a great change that I think we have helped those kids implement. Some of the highlights of that include volunteer speakers covering leadership development topics, lifetime management, project management, leadership development, effective communication and some of the feedback that we have had from the students have been very refreshing that that's actually information that will help them become better professionals, not only future life, but better students and better college students and better just -- as they move forward looking into professional life and what that means. They also took up from a volunteer perspective a senior center letter writing campaign, worked on the United Way holiday helper program, which helps feed over 4,000 homeless youth. They held a voter registration event as you look at public government education and helped register over 50 people out at The Village, which was a great new unique thing for them to get involved with and, then, a few other things. As I mentioned, Town Hall. We held two successful virtual town halls and MSAB also progressing, they got their priority based budgeting project built through cooperation with you all, the Council, and city partners out in the Parks Department, as well as the community and VSI and that was really the nutshell -- in a nutshell what 2020 was in the Mayor's Office and we do look ahead. We are continuing to work on our priorities. Again, you know, you have heard it before, you will hear again, continuing roads and transportation, education and schools, growth development and jobs and economic development. Those continue to be the four things that we hear from the community that we are focusing our efforts on moving into next year and this year as well and we will continue to make the efforts to help improve these -- these concerns of the community. So, with that I can turn it over to Vincent or happy to take any questions that you might have on that information now or later. Simison: Council, any questions for David at this point? Okay. Vincent. Koontz: I'm going to join Dave and take my mask off, too. So, Mr. Mayor, Members of Council, I'm here to share contributions related to the strategic plan and continuous improvement and, you know, just wanted to start off by saying thank you to everybody who contributed to 2021, the 2025 strategic plan. It was a monumental effort, both through COVID and otherwise, and, you know, I really appreciate all the work that was done from city leadership, from the Mayor, City Council, from everybody that was involved with the process. So, really huge effort. During 2020 we also completed our 2016 to 2020 strategic plan. Covered that previously, but we got over 80 percent of that plan done. It was our first strategic plan, so we did a great job, you know, getting that done. A lot of the -- we had over 40 objective leads, completed a lot of the work in the plan and -- and so for our first effort I really feel like that was a good accomplishment and it really was a team effort and, you know, Dave talked about, you know, the whole team effort and I really appreciated all the feedback and all the communication that was given from our Page 12 Meridian City Council Work Session Item#1. March 9,2021 Page 8 of 20 -- from our directors, from our individual staff on that. So, we developed a -- it's for the 2021 to 2025 plan, we developed a plan that was flexible, action oriented and focused on the future and outcomes for our city and we really look to continue that work and find ways to make Meridian a premier place to live, work, and raise a family. So, the next plan -- and I do want to thank -- a part of the efforts with strategic Jeopardy -- would be remiss if I didn't thank Brad and Liz and Joe for their part in that, so -- and that really was kind of the first part of the -- of the plan, introducing it to our city employees and just letting them know what it was about, what our direction was going to be, and how we were going to start being that premier place to live, work, and raise a family. How we are going to bring that vision to life, that mission to life with our strategic plan and, you know, having fun with it was -- was a great part of that effort, but over the past year in 2020 and, then, to 2021 we really wanted to make sure that our employees knew about it and I think mission accomplished in that respect. So, kind of what's coming up. During the month of March I'm going to be working with directors and their leadership to develop the strategies to help the -- help achieve the strategic goals and focus areas that Council adopted in December. After that we will also work through some of the tactics and more nitty-gritty details of the plan, but that -- that's some of the major things that are going to be coming up in the next month or two, so -- and I will report back to you kind of the results of what's -- what's going on there, so -- we are also going to be expanding the use of our external website. We have a -- for accountability purposes we have an external site, me ridiancity.org/strategicplan, and that's where we are going to be able to show our community, our staff, and our leadership -- kind of the day-to-day ongoings of how the plan is working. In developing the website we will also work with the departments to develop their key performance indicators. You know, how are we going to show progress? We obviously have the citizen survey metrics as measures, but how are we going to show progress towards meeting our goals and meeting our strategies in the strategic plan. So, it will help show that -- that connection back to the -- the work that we are doing and the processes that we are completing. And, finally, as we execute the plan I will work to provide high level updates to City Council and we will review key details and -- as we direct and assist departments going forward with that effort. Departments will provide you more detail during their annual updates on their strategic initiatives as they move forward with the plan from 2021 to 2025. So, as far as strategic planning goes, that's kind of what's up -- what's up in 2021 and we will have, you know, a lot more to come there. And some of the other pieces of what I do is process improvement and the teams that I work with, I help run and manage the Meridian Innovation Change Academy that started back in 2016. I'm sorry. 2019. Some of the really awesome things that we did during 2020 was we found and identified over 80,000 dollars worth of process improvements during 2020. We kind of focused on the metrics of MEAT. We like MEAT. So, MEAT is Money Amount-- or Errors,Amounts and Time. So, those are some of the process improvement, you know, key metrics we focus on and during that year we found value on one -- one example in the process improvement team in Finance -- and their innovation team it's called Fight Club. They found a process through weekly reconciliation of paperwork. It's really exciting. The old process involved clipping a bunch of information from PDFs and saving data in another location, duplicating a bunch of information that was already found in a summary report and, then, we just basically stopped doing that, because it was taking a bunch of time that nobody needed and the only reason we were doing it is because we Page 13 Meridian City Council Work Session Item#1. March 9,2021 Page 9 of 20 had just been doing it that way for years and it saved a total of 78 hours of staff time just by making that one improvement. It's an example of a small improvement that can -- if you take that mentality across the city that's -- that's the kind of stuff we teach in an innovation program. You know, we realized also that we -- we needed to be creative in some of the ways that we approach process improvement during COVID. So, during the year I worked with our facilitator team on a -- what's called Idea Starter and it's a way that staff can submit ideas using Microsoft Teams and a departmental facilitator to kind of flush out what -- their ideas for process improvement and move that idea forward and so some of the -- some of the key highlights this past year. We have done ten process improvements that we have recorded and gone through and, then, we have also -- those are completed from stem to stern. We have also -- we also have nine process improvements that were in progress that carried over into 2020 that we are still working on. So, even in a challenging year we managed to move quite a few processes forward in that respect. And kind of what's coming up. So, we are going to finish the pilot. We are doing a pilot in Finance on Idea Starter. Some of the -- some of the three main goals that I have for 2021 when it comes to process improvement is expand the base. That's getting more people aware through Idea Starter. I would like to roll that program out to the entire city, giving them a platform -- all of our employees a platform to submit ideas to review them and see if they can move them forward with their department. It's also training leaders and departments, giving them resources and tools on how to manage -- how to manage those expectations when it comes to process improvement and innovation and it's also pursuing some large scale innovations and cross-functional and cross-departmental innovations. We have already -- we have already started on a few of those now. We have a title change process in Finance that touches multiple departments, including Water and Finance and several others and, then, there is a rental final billing process. So, more to come on some of those. But that's kind of-- that's kind of my path forward in process improvement in that respect. So, we are exposing the waste and reducing the waste across the city and -- and we are also going to re-roll out our quarterly four hour basics class. That's where we teach people how to do process improvement themselves. We teach them how to identify waste. We teach them how to process map. Use a bunch of post-it notes and throw them all over the place and, then, when we are done we come up with a solution to --to process improvement and move -- move that ball forward, so -- and with that I think I have come to the conclusion of kind of what other government and some of the things that I have been working on over the last year. So, if you have any questions I'm happy to answer. Simison: Council, any questions for Vincent at this time? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Vincent. That was great. I didn't know that you had an efficient -- efficiency type of process going and I'm glad to hear that. It's -- for the most part, especially in the larger departments, does the staff really know what other staff members -- like what their jobs are, what they do and -- so that they can help -- are they familiar Page 14 Meridian City Council Work Session Item#1. March 9,2021 Page 10 of 20 with other staff members' job descriptions so that they can help eliminate duplication? Koontz: Mr. Mayor, Council Woman Perreault, from what I have -- what I have learned from doing process improvement has been when we form groups and we collaborate together that's when some of the innovation really occurs. A lot of times these -- these groups that we form, like the Finance innovation team or -- we had one in Community Development, what I have heard testimonial wise from -- from those group has been just the mere fact that we are collaborating together on projects helps us better understand the processes that we are -- that we are doing every day and helps us understand what -- you know, somebody that works in water, you know, oh, I didn't know they were doing that or, you know, somebody that's a permit tech might not know what one of the planners is doing -- doing in a certain process. So, even just doing a process map, which basically involves just outlining step by step exactly what's happening by every single person in the process, that --that really actually engages people in a way that they get to see the entire process and that's actually kind of our MO as we see, say, and solve it. So, helping see whatever the employees are doing is absolutely key in any process. So, I think having those collaborative groups where we are trying to focus on process improvement, bringing those people together is really important. It's been tough with COVID, but I think, you know, now that we are coming out of it more there is going to be a lot more examples where we can do even more of that and a lot more cross-functional integration. So, I appreciate that question and it's-- it's-- it's definitely something that our teams have found that just by having that collaborative activity they are able to find out what's really happening in other departments and other areas in the city. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks a lot, Vincent. I'm actually wondering if we could unleash your powers on City Council sessions and work sessions. Maybe there is an opportunity to streamline. You know, one thing I have thought about is we receive these presentations pretty often, but if we got them ahead of time maybe we could have like a more focused, sort of burst of Q&A, instead of going through, you know, in detail. So, I was curious if you are, you know, available to help with City Council efficiencies as well. Koontz: Mr. Mayor, Council Woman Strader, I'm always available to help with any efficiencies where ever they may lie. So, yeah, I'm happy to -- I'm happy to take on those discussions. I will talk with Council President Bernt about that. Strader: Awesome. Thanks. Simison: Yeah. We meant to take all City Council offline, but Legal had a problem with that, so -- Hoaglun: Mr. Mayor? Page 15 Meridian City Council Work Session Item#1. March 9,2021 Page 11 of 20 Simison: Councilman Hoaglun. Hoaglun: I appreciate the information, Vincent. It was very helpful. It's very good. Glad to see that you are doing it and understand the synergies when you bring people together and whatnot. The only thing that really surprised me, though, was our Finance Department, you know, made up of accountants, actually called bean counters and whatnot, they identify with Fight Club. That was really surprising to see that, so -- Koontz: Mr. Mayor, Council, Councilman Hoaglun, yeah, they -- they have a lot of fun down there. You know, Todd and Kurt sat with their team and they -- they came up with a good name for Fight Club and I have encouraged any other innovation teams to come up with a cool moniker, but, you know, Fight Club was --they don't want to talk about what they are doing. If anybody's seen the Fight Club movies that's kind of the mantra that, so -- until it's done, so -- but, yeah, they have a lot of fun in that group. It's been a pleasure working with Brad and everybody down there and they -- they really do focus on, hey, what can we make better. What -- what processes can we eliminate? What -- you know, what can we get, you know, down from 20 steps down to five steps and, you know, try to do it without spending extra money or, you know, using extra resources or extra people, you know, that -- again, that's kind of -- those are kind of the -- the pieces of the pie we were looking at. Simison: Anything else? Thank you, Vincent. Koontz: And, then, I'm going to -- Shandy is coming up. Lam: Good evening, Mr. Mayor, Members of Council. I'm here to talk all things communications in the Mayor's Office. So, I wanted to go -- I wanted to go over new efforts from 2020. Obviously, 2020 was an interesting year in communications for local government. So, we started with some StreamYard productions, have definitely increased our Instagram and Facebook stories, which is a new element. As you know social media changes every day on what is popular and what's effective. We have increased video messaging, especially from the Mayor. We are participating in the Ada County Joint Information System. I'm on the COMPASS public participation workgroup and really COVID-19 communications in general, but especially the COVID-19 information webpage was new and that's what this is that you are seeing. So, overall we had about a hundred thousand hits on our Coronavirus webpage and this was initiated as a one stop shop for our residents. There was a lot of information coming in a lot of different directions for everybody, orders from multiple agencies, and so this really helped us to be able to push that information out to everybody, so that they were less confused and were able to find everything from current health orders to the small business grants, other community resources, et cetera. And, then, we have our ongoing efforts that we have continued to do. So, we push out a bi-weekly e-newsletter, a bi-weekly Mayor's blog in that newsletter. A quarterly utility billing newsletter. We have our outreach events, whether that is something like Do The Right or Coffee with the Mayor, Town Hall. Social media monitoring. The news recaps that you guys receive three times a week. Media relations. So, handling any media inquiries that we get and, then, filtering those through Page 16 Meridian City Council Work Session Item#1. March 9,2021 Page 12 of 20 to be able to connect them or find the correct information for our local media. All of our press releases that get sent out. We -- I review all of our content that goes out to ensure that it sticks with the branding and the voice of the city, to align with everything that we have put in place so far. Our communication staff training. So, I have created several videos that have gone out this year to those that work on social media, work in Canva and our other programs, to ensure that they know tips and tricks on ways to better their processes and help them to do more with less in a lot of those tips and tricks training courses. We handle all of the marketing for the city for all of our events, our programs, and, then, website updates as well in certain areas. So, just to give you guys some information. The Mayor's blog that's -- that goes out every other week, every other Monday, we have seen a huge increase on readership for the Mayor's blog between 2019 and 2020. So, I'm really excited about that increase. I think it is attributed to a few different factors, but that's great to see that more people are getting engaged with their local government. Our e-newsletters also go out at the same time, every other Monday. Publications went down just a little bit -- by three between the two years and -- but our open rate went up and our open rate is above average for all industries, including government, which has a higher open rate. So, that's great. But, again, people are more interested now more than ever and I think COVID has a lot to do with that, right, being able to see the information that's coming to them from their local government, so they can stay safe and healthy. Press releases. So, the publications have gone up based on what we have tracked. So, what we weren't doing before was tracking our public safety --well, at least police publications and that's because we didn't have anything in place and we also didn't have a PIO, so I can welcome her again. She's been here a year, but since your last update in communications she is new. Stephanie's done a fantastic job for us in public safety and we actually implemented Nixle, similar to how we send out our publications in MailChimp for the Mayor's office, she sends her information out in Nixle. So, we are able to track all of this now and know exactly how many publications we are sending out and our open rate has gone up a little bit on that as well. Social media. We have seen a big increase in social media across the board and we have for a couple of years now. It's on a steady increase. The only one that we saw a decrease on was Twitter. Again, I have a few -- a few ideas as to why that might be, but it really is our lowest engaging platform, so it's not a huge concern for us. We have NextDoor, Facebook, and Instagram that are by far surpassing the others as far as engagement. You can see here just -- this is just Facebook. Facebook has the best way to allow us to gather analytics and Facebook alone we reached 312.2 thousand people last year and similar to Dave saying -- giving you the number on how many e-mails are coming in on that system and what they track there, we also receive -- I'm sure I see all of you interacting with us on social media, which I really appreciate, and you get to see our interactions on there that are public, but we also get a lot of private messages as well on both Facebook and Instagram and we have several Facebook pages. So, just on the city -- the main Facebook page alone we received 115 messages last year. All of those might not require a response if somebody is just responding to a story, but a lot of them do, whether -- and it can be somebody wanting to report something and the response is sending them to the agency that -- that manages that. It can be somebody asking a question -- how late is the park open. We see a lot of different inquiries. So, that's something you guys don't see on your end, but we are always monitoring that to make Page 17 Meridian City Council Work Session Item#1. March 9,2021 Page 13 of 20 sure people have the correct information. So, video production has gone up a lot in the last few years and we are really seeing that that's how people are wanting to engage and get their information. So, here is just a quick list of the videos that we have produced this last year and as you can see here just Facebook alone 74.8 thousand minutes were viewed of our videos. And, then, live streaming as well. So, live streaming something -- it's not new, it's something we have been doing, but it's certainly something that we have seen a big increase on in the last year with people not being able to gather in person for events, but it's been a great way for us to be able to gather together. So, the town hall meetings that we did, something like the art unveiling at Fire Station 6 where we would normally have a large community group there, people could still at least feel the excitement of that event through Facebook Live, be able to see that unveiling, ribbon cuttings, things along those lines were able to go live and provide that in a time when people can't gather together. Or they might even -- you know, when COVID is not around they are still -- they are at work or they are taking care of kids, where ever they are I think just in general all of these adaptations have really helped people to be engaged with the city from their home, their office. If you can engage with your city from the couch I think that is a fantastic way to be able to do that. So, we have seen trends change along the years and we are seeing a lot more people getting their information digitally, rather than by paper, and how they are wanting to receive their information. So, we have adapted that, we have done a lot of the videos, the Facebook Lives, we have stuck with these trends and follow them and been able to implement new processes to be able to get communication out to the public and with that we have seen a great trend in our quality and effectiveness according to our city survey as well for how people are perceiving communications from their city. I think that's all I have for you today, but I would be happy to stand for any questions if you guys have anything. Simison: Thank you, Shandy. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Shandy, I just want to say thank you. You -- you have had a phenomenal amount of adaptation in the last year and you just rolled with it and I have no idea how you do all that you do as one person and you just talked about staff doing more with less and I know that's been true across, you know, many different departments. So, just wanted to say thank you, because I have seen an increase in engagement. I have seen an increase in sort of the -- like the professionalism I guess that's come across in the city in terms of how we are, you know, presenting ourselves as a city in the state and -- and to our residents and so just thank you for all those improvements that you have made -- definitely before this last year, but for sure over the last year. Much appreciated. Lam: Thank you so much. I appreciate that. Hoaglun: Mr. Mayor? Page 18 Meridian City Council Work Session Item#1. March 9,2021 Page 14 of 20 Simison: Councilman Hoaglun. Hoaglun: A comment, too, Shandy. Great job on the metrics, everything trending, going the right way, you know, going to be hard to mimic that next year and -- you know. But it's great. I think people are going to continue using the tools that you are putting out there and that's always great to have that engagement and that communication effort. So, that's wonderful. Hope your boss appreciates it. Lam: Thank you, Councilman Hoaglun. Perreault: Mr. Mayor, can I ask one more question? Simison: Council Woman Perreault. Perreault: Shandy, have you noticed a difference between the more that the city is publishing the less questions that come in through calls to the city or like are you seeing an inverse relationship with that? Lam: You know, I don't specifically track a lot of the calls that we get. I think that would be great to find out from our -- our admins whether or not they are seeing a decrease. I think one prime example of this is, you know, when we implemented -- I'm looking down -- I'm sorry, I'm looking down, because I'm looking at Council Woman Perreault, because you are on my screen, but one of the things that we saw was that we can -- that I can really reference is with trash and recycling, the Trash Talk group I think was a great testament to those calls going down and I did both of those, so that was the -- that one I can actually speak to, because I was taking phone calls from the community and I was also pushing that information out there. I can't speak to the other ones where I'm not taking those phone calls, but in that it was I think a great example of being able to educate the community and, then, we saw that they were able to educate each other. So, I think that that was a great implementation of social media and outreach and helping to provide the information and really empower the community with that information, so that, then, it was less work on us and we got to the point of being able to really sit back now and if somebody will ask a question in there we, of course, monitor that at all times, but we really sit back -- now I wait for somebody else to answer it and we step in if that's incorrect information, but typically somebody else in the group will be able to answer. So, I think that that is one where you can -- really there is tangible proof that that one is -- is working really well and I can't imagine that the others aren't working in a similar format. I just don't have numbers for you. Perreault: Who would have thought trash might be interactive on social -- Lam: It is a hot topic. Bernt: Mr. Mayor? Simison: Councilman Bernt. Page 19 Meridian City Council Work Session Item#1. March 9,2021 Page 15 of 20 Bernt: Great job, Shandy. Lam: Thank you, Councilman Bernt. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just overall comment I mean what a challenging year especially for first year as a Mayor and with COVID and everything that came up you know and you guys did a great job on the communication and getting in front of it especially having communication strategies to handle that and some of the legislative things that have come up. So, just wanted to say great job to everybody. Lam: Thank you. Simison: Thank you. And I didn't know if Dave had any final remarks. He does not. So, I, too, want to say thank you to the team and I say that -- and thank you to the Council and I know Shandy seems like the one resource, but over the years Council has made investments in our communications efforts, whether it was the web designer and IT, the PIO and for public safety. There is more to do, we know that, but there -- there has been an investment. I think you see that in the survey results over the last several years where we have made investment and we have seen outcomes, but to your point this team is -- you know, when we had Legal's presentations last month I told Dave -- you were there for all that as well. I mean having our-- being involved in all these elements, whether it's the communication side of it, the policy development side, and keeping things moving forward, the team really did that, and so I really want to applaud them for their work that they have done and I did have -- I did have the question and I still might want to ask for the backend reporting that my blog was open and increase of 894 percent, I'm still not convinced that people want to read that much information from the city or from myself or whatever that is, but if it is, great, you know, but it's been a great team effort this last year. Dave? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Don't cut yourself short. You're a rock star. People love you. Miles: Mr. Mayor and Councilman Bernt, we did actually take some time and look at those statistics and they are that up and I think that's something to take note of and to be aware of moving forward and I think it's also a sign of the times with COVID. I think people were engaging in different and unique formats. So, we did validate it and it is the case. So, thank you. 18. Valley Regional Transit Fiscal Year 2021 Cooperative Agreement Page 20 Meridian City Council Work Session Item#1. March 9,2021 Page 16 of 20 Simison: Thank you. All right. Team, thank you very much. With that we will go ahead and move on to Item No. 18 on the agenda, which is the Valley Regional Transit Fiscal Year 2021 Cooperative Agreement and I believe that Miranda was going to introduce this, but I will let her correct me if that's not correct. Carson: Good evening, Council Members and Mayor. Yes, that is correct. Just reintroducing the contracts that we had brought to you last month. The contract that's here in the packet is the same as the contract last month and, then, also I did send out a memo with some clarification. For any questions that you might have we also have even Stephen Hunt and Kelli Badesheim -- and, Kelli, I apologize if I'm not pronouncing that right -- on to help answer those. So, if you would like I can go over the changes again that are in the original memo. The main things that we are requesting are just the go ahead to add an additional service -- not a new program, but an additional route -- on- demand route to the VA through our Rides To Wellness program that we already are operating through and, then, also there was a question of a credit that was paid to VRT in FY 20 for the new route that wasn't used and FY 20 and carrying that forward. Our options would be carry it forward as a credit into FY 22 and apply it to the new route or apply it as a credit in FY 21 for services that we have incurred this year. So, I'm happy to answer any questions that Council has on those issues. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: The credit that -- or the monies that we paid last year for the route that didn't happen because of COVID, I -- my personal opinion would be to carry it forward and use it toward the purpose that it was designated to. That would be -- that would be my -- that would be my recommendation. I don't know what others think of that, but that would be what I'm thinking. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Councilman Bernt, I was just thinking, though, you know, I know the preference for Community Development and Finance to expend those this year and I'm wondering if it's because -- since we don't know what's going to happen in the future, if there is some COVID-related type of thing thatjust doesn't allow-- if people just don't want to use transit, do we want to expend those funds this year as part of the budget cycle, use those, and, then, make a determination next year if we even want to do that or do we -- because I think, then, we are committing to expend those funds when that -- that might change. I don't know. I just want to kind of discuss that, see what we want to do. Bernt: Mr. Mayor? Simison: Councilman Bernt. Page 21 Meridian City Council Work Session Item#1. March 9,2021 Page 17 of 20 Bernt: That's what -- we could definitely be open for discussion in regard to that. I don't see a huge problem with that. The only issue is -- is that if we use those funds from last year and use them for different things this year, what does that look like for next year? Are they going to want more money? So, that's my only question. And Kelli is here to answer all of those questions, along with Stephen, so I appreciate you guys being here this evening. Simison: Well, Council, my -- my -- you know trying to -- at least from my standpoint put this into bite size chunks. I think the first question is would we like to extend the rides of the Harvest Transit for veterans to the VA. Is -- Carson: Mr. Mayor? Simison: Oh. Yes, Miranda. Carson: If I can, it's for the Rides To Wellness. So, that is a separate service than Harvest Transit. Simison: Okay. Rides To Wellness. If we could get a resolution on that item first and, then, I think we can move forward in the other directions. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: The Rides To Wellness for the vets to the -- to the VA downtown, are those specifically for Meridian residents or will that transportation come from further west, whether it be Nampa or Caldwell, coming through Meridian going to downtown? And the reason why I ask that question is many times when we approach transportation in that regard it hits Meridian and there is no seats available and so I just wanted to make sure that if we are spending money to get our vets downtown, I have no problem with that, but I want to make sure that there is seats and availability for them if you do that. Simison: I will ask Miranda or Stephen or Kelli, whoever would like to respond. Carson: Mr. Mayor, Council Members, so there is -- the intention is for it to be City of Meridian Veterans riding that to the VA. I don't believe that we currently lump our Rides To Wellness program in with another one, but I -- I'm not sure on that, so I would have to ask Kelli if we are grouped with other services. Badesheim: Mr. Mayor? Simison: Yes, Kelli. Badesheim: Council Member Bernt, yeah, we -- this was designed to be focused on Meridian residents to those services and so in our research we did look at -- at -- I guess Page 22 Meridian City Council Work Session Item#1. March 9,2021 Page 18 of 20 looking at what some options that were already serving Meridian VA and that was one of our concerns was that there was no guarantee when the bus went through from the west that it would have room and this solution will be Meridian residents being able to schedule a ride that will be door to door if you take them directly. The other issue with the VA run trips is if somebody were to get on that bus they would have to stay until like 2:00 in the afternoon, so it was a very rigid schedule. This is a much less rigid schedule. Bernt: Thank you, Kelli. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Question for Kelli. In that Rides To Wellness you talk about it's covered by CARES fund and we want to expand proposing a pilot expansion, which I think is worth -- worth giving a try, but it says with Council approval funds currently budgeted would be used. Are you referring to the 51,250 dollars that was paid to VRT in FY-20 and, then, credited '21 and -- versus delaying that service between The Village and Ten Mile -- are those the funds you are referring to for that expansion pilot? Badesheim: Mr. Mayor, Council Member Hoaglun, those would be actual funding that we use for our Rides To Wellness in our specialized transportation program. So, that program is also being CARES funded this year with the original budget, so that reserves some dollars -- some local dollars to be able to do this pilot and, then, we will bring a discussion to you with your budget on how we want -- how you would want to fund those -- those going forward. So, it does give us an opportunity to do a short pilot of those services. Hoaglun: Okay. Thank you, Kelli. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a quick question. What would be annual ongoing cost of the -- I guess the Rides To Wellness program be, you know, if-- if CARES Act funding was not available in subsequent years, what is that amount? Carson: So, Mr. Mayor, Council Members, I will let -- Kelli will have to expand on that as well, but I can tell you when we looked we were estimating ten trips a day for those veterans. So, it will really come down to what we see -- what kind of usage we see this year before we can really estimate what next year is going to bring. Strader: Mr. Mayor? Simison: Council Woman Strader. Page 23 Meridian City Council Work Session Item#1. March 9,2021 Page 19 of 20 Strader: So, if it's like a ballpark -- let's assume it's the ten rides, looking through the agreement again -- or just trying to understand what kind of -- give me an idea of what that dollar figure might be again. Is it 50,000 dollars a year? Less than that? Carson: Council Woman Strader, with the -- the one estimate that I have received for the City of Meridian portion of the program would be around 35,000. Strader: That's right. Thank you. I appreciate that. Mr. Mayor? Simison: Council Woman Strader. Strader: You know, I think this program sounds like it meets a need, you know, based on what --what we have heard, that the VA is providing a similar service, our residents aren't able to take advantage of it because the buses -- or the transportation is full. I guess just speaking for myself I'm open to trying this with the CARES Act funding to see how it goes and if it gets good usage and it's beneficial for people, that's where I would stand on that particular element. Simison: Council, does anyone disagree with that point of view? Okay. All right. So, we have answered question number one. Question number two is funding element, you know, in terms of dollars used, returned, carry forward -- I can only -- you know, my viewpoint with our Finance Department was when you develop a budget the one thing I did not want to have happen is leave money on the balance books at VRT and, then, have us develop our budget for next year at a lower dollar figure and, then, the following budget year have to make up that difference, because we used a credit. So, I'm in -- my personal viewpoint is not to leave a credit at VRT at this point in time and that way it keeps our budget development on a flat level rate and it will allow us to better consider -- even whether or not this pilot program continues in the next budget year, because we see the overall cost on the ongoing budget compared to having a credit, much as I like credits in places, I'm also not a fan of item budget to credits. So, that's my viewpoint on that item. Carson: Mr. Mayor, if I can I can share the clarification memo that was sent, just as kind of a refresher and we can refer to it as we go through this conversation. I think it will help to kind of put that memo there in black and white. So, hopefully, you are seeing that now. There should be a Window -- a Word document there. I apologize, my screen goes a little crazy for a second after I share, so give me just a second to get my bearings here again. So, you will see that this was what was originally requested in the budget cycle for FY-21 and that included six months of the new service, which was the cost for six months of the new service and that credit was applied to that cost. So, what we would be saying with the -- with the cooperative agreement that we brought forward where we are asking to be approved, the new total is 272 and some change, rather than the original budgeted 442 and that was because we took out that service contribution -- or, I'm sorry, we took out that -- the service contribution amount for the new local route and, then, they applied the credit just kind of generally across the board. Simison: Okay. Council, any thoughts or questions? Then I think we are good. Anything Page 24 Meridian City Council Work Session Item#1. March 9, 2021 Page 20 of 20 else on this item? All right. Thank you. Appreciate -- Carson: Thank you, Mr. Mayor, Council Members. Simison: Yes. With that, Council, we are at the end of our work session. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion, Mr. Mayor. Simison: I have a motion and a second to adjourn. All in favor signify by saying aye. All opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:26 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 / 23 / 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 25 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the February 23, 2021 City Council Work Session Page 3 Meridian City Council Work Session Item#1. February 23,2021 Page 19 of 19 Simison: All ayes and we are moved into Executive Session. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (5:28 p.m. to 5:51 p.m.) Simison: Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we come out of Executive Session. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to come out of Executive Session. All in favor signify by saying aye. Opposed nay. The ayes have it. We are out of Executive Session. MOTION CARRIED: ALLAYES. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to adjourn the meeting. All those in favor signify by saying aye. Opposed nay. And we are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:51 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 9 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 22 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the February 23, 2021 City Council Regular Meeting Page 23 Meridian City Council Item#2. February 23,2021 Page 56—56 rules. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the ordinance is passed. MOTION CARRIED: ALLAYES. FUTURE MEETING TOPICS Simison: Council, anything under Future Meeting Topics? Do I have a motion? Bernt: Mr. Mayor, I move -- Simison: Council -- Councilman Bernt. Bernt: Mr. Mayor, I move that we adjourn the meeting. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to adjourn the meeting. All in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 9:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 9 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 79 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Approve Minutes of the March 2, 2021 City Council Work Session Page 80 Meridian City Council Work Session Item#3. March 2,2021 Page 24 of 24 Hoaglun: Mr. Mayor, I move that the Mayor and City Council go into Executive Session per Idaho Code 74-206(1)(a). Cavener: Second the motion. Simison: I have a motion and a second. Is there any discussion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, absent; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes and we will move into Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:36 p.m. to 5:52 p.m.) Hoaglun: I move we come out of Executive Session. Cavener: Second. Simison: Motion and second to come out of Executive Session. All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Move we adjourn. Cavener: Second. Simison: All in favor? MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5.52 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 g 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 104 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Paramount Point Sanitary Sewer Easement No. 1 Page 105 I i i ADA COUNTY RECORDER Phil McGrane 2021-038135 BOISE IDAHO Pgs=11 KRISTINA LOWRY 03/10/2021 08:44 AM j Proiect Name(Subdivision):, CITY OF MERIDIAN, IDAHO NO FEE PARAMOUNT POINT Sanitary Sewer Easement Number:, Identify this Easement by sequential number if Project contains more than one sanitary sewer easement, (See Instructions for additional information), i 1 SANITARY SEWER EASEMENT THIS Easement Agreement, made this 9th day of-March , 2021, between DWT Investments LLC, j The Thomas W. Tomlinson Administrative Trust under the Tomlinson Family Trust dated 4/7/1982,BVA UC RE Paramount LLC,and First Federal Savings Bank of Twin Falls(collectively"Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee"); { r WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others;and j 1 WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) j The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush,or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Sanitary Sewer Easement REV.01/01/2020 3 3 j i i i public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. i THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. i THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written, s GRANTOR: DWT Investments LLC,an Idaho limited liability company By: Brighton Corpor/jttiion,/an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W,Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7,1982 By: Mapk W.Lind &y,-E-,o--Trustee By: avid W: urnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Management Services,Inc„Its Executive Manager By: First Federal Savings Bank of Twin Falls,a(n) By: Name: Title: i i Sanitary Sewer Easement REV. O1/01/2020 1 i public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void { and of no further effect and shall be completely relinquished, THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. I THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. a GRANTOR: DWT Investments LLC,an Idaho limited liability company By: Brighton Corporation,an Idaho corporation,Manager r By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7,1982 By: Mark W.Lindsay,Co- rustee By: David W.Turnbull,Co-Trustee s BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Management Services,Inc.,Its Executive Manager By: First Federal Savings Bank of Twin Palls,a(n) By: Name: Title: j j I I Sanitary Sewer Easement REV. 01/01/2020 i i 1 i public street,then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a pail thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and i possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first pail have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: DWT Investments LLC,an Idaho limited liability company By: Brighton Corporation,an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7,1982 By: Mark W.Lindsay,Co-Trustee By: David W.Turnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Manag ment Services,Inc.,Its Executive Manager By: Thel W asper,Vice President First Federal Savings Bank of Twin Falls,a(n) i By: Name: Title: Sanitary Sewer Easement REV.01/01/2020 i i i public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land,and that Grantor has a good and j lawful right to convey said easement, and that (Imtor will warrant and forever defend the title and quiet possession thereof against the lawfW claims of all persons whomsoever. 3 THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. i GRANTOR: DWT Investments LLC,an Idaho limited liability company j By: Brighton Corporation,an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7, 1982 By: Mark W.Lindsay,Co-Trustee By: David W.Turnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Management Services,Inc.,Its Executive Manager By: First Federal Savings Bank of Twin Falls,a(n)-- `y By. &,)Qg�a N Title, Sanitary Sewer Easement REV. 01/01/2020 P 3j5 3 S • 3 i 3 i i I State of Idaho ) > ss. County of Ada ) 3 a This instrument was signed or acknowledged before me on February��2021,by Robert L. Phillips, as President of Brighton Corporation, the Manager of DWT Investments LLC, an Idaho limited liability company. 044,4i-L My commission i State of Idaho SHARI VAUGHAN Notary Public-State of Idaho SS' Commission Number 20181002 County of Ada My Commission Expires Jun 1,2024 1 This instrument was signed or acknowledged before me on February, 2021, by David W, Turnbull, as Co-Trustee of the Thomas W. Tomlinson Administrative Trust Under the Tomlinson Family Trust, an irrevocable California Trust. i1 My commission exp r - 0 a =State N State of Idaho ) N of Idahoss. Co0181002County of BonnevilleMy Cun 1,2024 This instrument was signed or acknowledged before me on February_ lam( , 2021, by Thel W, Casper, as Vice President of BV Management Services, Inc., the Executive Manager of BVA UC RE Paramount LLC, an Idaho limited liab'li company. BRANDILOVE L OMMISSION NO. 37925 t r� rr�ek�v "�_dvls NOTARY PUBLIC My commission expires . - t -4,3 (r STATE OF IDAt�0 OMMMSION EXPIRES 04112126 State of Idaho ) ) ss, County of Twin Falls ) This instrument was signed or acknowledged before me on February 2021, by as lulu( of First Federal Savings of Twin Falls, a(n) (tlete of oryenlze0on( hype of tnllly(. My commission expires i i SanitarySewer Easement REV. 01/01/2020 i i 1 State of Idaho ) )ss. County of Ada ) i i This instrument was signed or acknowledged before me on February .2021,by Robert L.Phillips, as President of Brighton Corporation,the Manager of DWT Investments LLC,an Idaho limited liability company. I My commission expires State of Idaho ) SS. County of Ada ) j This instrument was signed or acknowledged before me on February . 2021, by David W. Turnbull, as Co-Trustee of the Thomas W. Tomlinson Administrative Trust Under the Tomlinson Family Trust, an Irrevocable California Trust. 1 i My commission expires j State of Idaho ) )ss. County of Bonneville ) This Instrument was signed or acknowledged before me on February 2021, by Cortney Liddiard, as President of BV Management Services, Inc., the Executive Manager of BVA UC RE Paramount LLC, an Idaho limited liability company. My commission expires i State of Idaho } }ss. County of Twin Falls } This instrument was signed or acknowledged before me on February IQ 2021, by ,Mums)as ' tm.a of First Federal Savings of Twin Falk, a(n) , a•Krl. ommission expires JONATHAN SCHREURS NOTARY PUSUC STATE OF IDAHO Comm.No.SMI i Sanitary Sewer Easement REV. 01/01/2020 i i 3 1 3 1 1 I ACKNOWLEDGMENT I i i A notary public or other officer completing this I certificate verifies only the identity of the Individual who signed the document to which this certificate Is attached,and not the truthfulness,accuracy,or validity of that document. State of California County of r fit ) On '-ckr oor r �Jx ,a,,a-a k before me, T\r'fk\ S-r-n" k'S (insert name and title oft the officer personally appeared Mark W. Lindsay, Co-Trustee who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)Is/are subscribed to the within Instrument and acknowledged to me that he/she/they executed the same In his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the Instrument. i certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph Is true and correct, ILEANA SORANIDIS WITNESS my hand and official seal. - Commission No.2279717 NOTARY PUBLIC-CALIFORNIA SAN OIEGO COUNTY Commission Expires Larch d,2023 Signature J (Seal) i i Sanitary Sewer Easement REV. 01/01/2020 i f 1 J 3 i a f i I 1 GRANTEE: CITY OF MERIDIAN j Robert E. Simis"ayor 3-9-2021 o 11 ILiIAN 9 SpAL Attest by Chris ,dhnson, '` 3-9-2021 v 1 3 I g STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 3-9-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. 0-q- CHARLENE WAY M Notary Signature 3-28-2022 COMMISSION s7as© My Commission Expires: NOTARY PUBLIC STATE OF IDAHO mµNNm„ MY COMMISSION EXPIRES 3128122 r i Water Main Easement Version 01/01/2020 a A 2775 W.Navigator Drive,Suite 210 Idaho Office Meridian,Idaho 83942 Tel., 208.895.2502 www.horrocks.com H O RRO C K S Fax:208.493.7591 II�II E N G I N E E R S i Date:January 18, 2021 Project: ID-2166-2001 Page: 1 of 1 EXHIBIT "A" PARAMOUNT POINT SUBDIVISION SANITARY SEWER EASEMENT This easement is situated in the N.W. %4 of the N.E. 1/4 of Section 25,Township 4 North,Range 1 West of the Boise Meridian, City of Meridian,Ada County, Idaho,more particularly described as follows: COMMENCING at the northwest corner of said N.W. %4 of the N.E. 1/4,from which the northeast corner of the N.E. 1/4 of said Section 25 bears S.89°37'14"E., 2669.41 feet;thence along the west boundary of said N.W. 1/4 of the N.E. 1/4, 1)• S.00°3143"W., 328.84 feet; thence leaving said west boundary, i 2) S.89°28'17"E., 130.35 feet to the POINT OF BEGINNING;thence parallel with the south boundary of Parcel A per Record of Survey No 12,300,records of Ada County, 7 3) S.89°27'35"E., 173.24 feet;thence leaving said parallel line, 4) N.45°00'00"E., 32.08 feet to the east boundary of said Parcel A;thence along said east boundary, 5) S.00°32'25"W.,21.42 feet;thence leaving said east boundary, 6) S.45°00'00"W., 23.09 feet to a point which lies 10.51 feet south of the south boundary of said Parcel A;thence parallel with said south boundary, 7) N.89°27'35"W., 179.54 feet;thence leaving said parallel line, 8) N.00°32'25"E., 15.00 feet to the POINT OF BEGINNING. HAD-2166-2001 Paramount Fox Run Subdivision\Project Data/04 Survey\04.01 Descriptions/Sewer Easement 011621 3 3 1/4 S-24 S89°37' 14"E 2669,41 5-24 S-19 P.O.C. 8-26 W, CHINDI•;N BLVD. HWY 20126 1 8-25 5-30 1 I 1 1 _ I N i ' D It 0 1' I N OF A��P c l N t � �I E M 1 0 60' 120' I $ SCALE: 111=60' I PARCEL A 1_5 RECORD OF SURVEY No, 12,300 — RECORDS OF ADA COUNTY Line Table Line# Length Direction L29 3213' N16'00'00'E L30 21AT $00,32'231w ( u- L31 23N M'00'WW L32 +y 10.00' NOD'32'23'E I I s• I I I 1 P.O.B. �� •M S890 28'17"E 130.35' S890 27'35"E 173.24' -� . . _ , dr I N89°27'35"W 179.54' LEGEND: CALCULATED POINT yy� P.O.B. POINT OF BEGINNING P.O.C. POINT OF COMMENCEMENT — SECTION LINE I --•-- SUBDIVISION BOUNDARY LINE • -- EASEMENT LINE 0� ..••••.•. TIE LINE �� HORROCKSMO W.NAVIGATOR DR., EXHIBIT " x AID M SUITE210 MERIMN,IDAHOOW2 E N 0 1 N E E R. S PARAMOUNT POINT SUBDIVISION SANITARY SEWER EASEMENT 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Paramount Point Water Main Easement No. 1 Page 116 i I I 1 ADA COUNTY RECORDER Phil McGrane 2021-038136 i Proiect Name(Subdivision):, BOISE IDAHO Pgs=13 NIKOLA OLSON 03/10/2021 08:45 AM Paramount Point CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number:, Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). 1 i I WATER MAIN EASEMENT I THIS Easement Agreement, made this 9th day of March__,2021, between DWT Investments LLC, The Thomas W. Tomlinson Administrative Trust under the Tomlinson Family Trust dated 4n/1982,BVA UC RE Paramount LLC,and First Federal Savings Bank of Twin Falls (collectively "Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and j WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and j WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; 7 NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures,trees, brush,or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 i i 1 3 gp I public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. : THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. i THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written, GRANTOR: DWT Investments LLC,an Idaho limited liability company By: Brighton Corporation,/an Idaho corporation,Manager By; �/y Robert L.Phillips,President i The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7,1982 By: Mapk W,Lin yYC-c3 rustee By: avid W. urnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Management Services,Inc.,Its Executive Manager By: First Federal Savings Bank of Twin Falls,a(n) i By: Name; Title: Water Main Easement Version 01/01/2020 .. ... ... .. ... . k 3 3 I 3 1 public street,then, to such extent, such right-of-way and easement hereby granted which lies within Such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and I possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. j i THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, ortransferees of any kind. I i IT! WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the clay and year first herein above written. GRANTOR: DWT Investments LLC,an Idaho limited liability company i By: Brighton Corporation,an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7, 1982 By: Marls W.Lindsay,Co-Trustee By: David W.Turnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Manag ment Services,Inc.,Its Executive Manager By: Thel W asper,Vice President First Federal Savings Bank of Twin Falls,a(n) By: Name: Title: Water Main Easement Version 01/01/2020 i i i public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. j THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and j lawful right to convey said easement, and that Grantor will warrant and forever defend the I title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. t GRANTOR: DWT Investments LLC,an Idaho limited liability company By: Brighton Corporation,an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the a Tomlinson Family Trust dated April 7, 1982 By: Mark W.Lindsay,Co-trustee By: David W.Turnbull,Co-Trustee BVA UC RE Paramount LLC,an Idaho limited liability company By: BV Management Services,Inc.,Its Executive Manager By: , First Federal Savings Bank of Twin Falls,a(n) By: Name: Title: Water Main Easement Version O1/01/2020 r g 3 1 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished, THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. i IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. I GRANTOR'. DWT Investments LLC,an Idaho limited liability company By: Brighton Corporation,an Idaho corporation,Manager By: Robert L.Phillips,President The Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7,1982 By: Mark W.Lindsay,Co-Trustee By: David W.Turnbull,Co-Trustee BVA UC RE paramount LLC,an Idaho limited liability company By: BV Management Services,Inc.,Its Executive Manager i By: y First Federal Savings Bank of Twin Falls,a(n) . By: Na o - Title: i Water Main.Easement Version 01/01/2020 1 i a i i i s t 3 ACKNOWLEDGMENT i A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached,and not the truthfulness,accuracy,or validity of that document. i State of California County of —C, - On c�nycr 9),2 k before me, --T\m\a "C (insert name and title of the offl personally appeared Mark W. Lindsay, Co-Trustee who proved to me on the basis of satisfactory evidence to be the person(s)whose name(s)is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies),and that by his/her/their signature(s)on the instrument the person(s),or the entity upon behalf of which the person(s)acted,executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. i WITNESS my hand and official seal, ILEANA SORANIDIS z Commission No.2279717 ¢ NOTARY PUBLIC-CALIFORNIA SAN DIE00 COUNTY Commission Expires March 4,2023 Signature % (Seal) i Water Main Easement Version 01/01/2020 i i i t 1 i 3 i { f State of Idaho ) ' ) ss. County of Ada ) This instrument was signed or acknowledged before me on February'4 2021,by Robert L. Phillips, as President of Brighton Corporation,the Manager of DWT Investments LLC, an Idaho limited liability company, o C�L. tc�L { My commission State of Idaho ) SHARI VAUGHAN [Notary Public-State of Idaho SS' mmission Number 20181002 County of Ada ) ommission Expires Jun 1, 2024 This instrument was signed or acknowledged before me on February, 2021, by David W. Turnbull, as Co-Trustee of the Thomas W. Tomlinson Administrative Trust Under the Tomlinson Family Trust, an irrevocable California Trust. r U My commission expkds SHARIVAUGHAN State of Idaho ) Notary Public-State of Idaho ss. Commission Number 20181002 County of Bonneville ) My Commission Expires Jun 1, 2024 This instrument was signed or acknowledged before me on February ll.Ci 2021, by Thel W. Casper, as Vice President of BV Management Services, Inc., the Executive Manager of BVA UC RE Paramount LLC, an Idaho limited liabili company. BRANDILOVE COMMISSION NO,37925 M `commission n � l -30�('> NOTARY PUBLIC Y expires c7 STATE OF IDAHO MY COMMISSION EXPIRES O4/12126 State of Idaho ) ss. County of Twin Falls ) This instrument was signed or acknowledged before me on February 2021, by lnamei as lnllel of First Federal Savings of Twin Falls, a(n) (Mate 0rotgen12alt0nl (type of antlly). i My commission expires Water Main Easement Version 01/01/2020 s i I t j r State of Idaho ) l ss. County of Ada ) This instrument was signed or acknowledged before me on February ,2021,by Robert L.Phillips, as President of Brighton Corporation, the Manager of DWT Investments LLC, an Idaho limited liability company, I My commission expires State of Idaho ) ss. County of Ada ) This instrument was signed or acknowledged before me on February 2021, by David W. Turnbull, as Co-Trustee of the Thomas W. Tomlinson Administrative Trust Under the Tomlinson Family Trust, an irrevocable California Trust. a My commission expires State of Idaho } )Ss. County of Bonneville j This instrument was signed or acknowledged before me on February 2021, by Cortney Liddiard, as President of BV Management Services, Inc., the Executive Manager of BVA UC RE Paramount LLC, an Idaho limited liability company. I My commission expires State of Idaho ) }ss. County of Twin Falls j This instrument was signed or acknowledged before me on February. 2021, ����.m.�as 'Et- rotl.a of First Federal by .t�C1 Savings of Twin Fal , a(n) ommission expires JONATHAN SCHREURS NOTARY PUBLIC STATE OP IDAHO Comm.No,83WI Water Main Easement Version 01/01/2020 f 1 J 3 i a f i I 1 GRANTEE: CITY OF MERIDIAN j Robert E. Simison,M or -. yi�IQFNO At-rest by Chris J son, City -2021 i 3 i I a STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 3-9-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature GHARLEE WAY My Commission Expires: 3-28-2022 COMMISSION#67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128122 r i Water Main Easement Version 01/01/2020 i e s i 2775 W.Navigator Drive,Suite 210 Idaho Office Meridian,Idaho 83642 Tel.- 208.895,2502 www.horrocks.com H O RRO C K S Fax:208.463,7561 Il�il E N G I N E E R S 3 Date: January 16, 2021 Project: ID-2166-2001 j Page: 1 of 3 } EXHIBIT "A" PARAMOUNT POINT SUBDIVISION DOMESTIC WATER EASEMENT i This easement is situated in the N.W. '/4 of the N.E. '/4 of Section 25, Township 4 North, Range 1 j West of the Boise Meridian, City of Meridian,Ada County, Idaho,more particularly described as follows: COMMENCING at the northwest corner of said N.W. '/4 of the N.E. 1/4, from which the northeast corner of the N.E. t/4 of said Section 25 bears S.89°37'14"E., 2669.41 feet;thence along the west boundary of said N.W. 1/4 of the N.E. 1/4, 1) S.00°31'43"W.;267.55 feet to the POINT OF BEGINNING; thence leaving said west boundary, 2) S.89°27'35"E., 139.87 feet;thence, 3) N.00°32'25"E., 63.47 feet;thence, 4) N.44°27'35"W., 17.61 feet; thence, 5) N.89°27'11"W., 9.77 feet; thence, i j 6) N.00°32'49"E., 16.03 feet; thence, 7) N.45°32'25"E., 10.57 feet; thence, i 8) S.44°27'35"E., 42.07 feet;thence, 9) S.00°32'25"W., 17.77 feet; thence, 10)S.89-28'56"E., 10.00 feet; thence, 11)S.00°31'04"W., 15.00 feet; thence, 12)N.89028'56"W., 10.00 feet; thence, H:/ID-2166-2001 Paramount Fox Run Subdivision\Project Data/04 Survey\04.01 Descriptions/Domestic Water Easement 012521 3 3 I 3 3 )1 1 3 I Date: January 16,2021 Project: ID-2166-2001 Page: 2 of 3 13)S.00°32'25"W., 87.16 feet;thence, 14)S.89°27'35"E., 133.44 feet;thence, 15)N.45°00'00"E., 53.94 feet to a point on the east boundary of Parcel A per Record of i Survey No. 12,300,records of Ada County;thence along said east boundary, i 1 16)S.00°32'25"W.,26.60 feet;thence leaving said east boundary, 17)S.45°00'00"W., 38.38 feet to a point on the south boundary of said Parcel A;thence long said south boundary, 18)N.89°27'35"W., 35.59 feet;thence leaving said south boundary, 19)S.00°32'13"W., 30.93 feet;thence, 20)N.90°00'00"W., 15.00 feet;thence, 21)N.00-32'l4"E., 31.07 feet to a point on said south boundary; thence along said south boundary, 22)N.89027'35"W., 93.75 feet;thence leaving said south boundary, 23)S.00°32'25"W.,202.11 feet; thence, 24)S.45°00'00"E.,24.55 feet to a point of curvature on the northerly right-of-way of W. Plaza Shops Drive;thence along a curve to the right, 25)Having an are length of 8.87 feet,a radius of 155.00 feet,through a delta angle of 03°16'42" and along chord which bears S.87022'09"W., 8.87 feet;thence continuing, 26)S.88°12'45"W., 11.59 feet;thence leaving said right-of-way, 27)N.45000'00"W., 16.92 feet;thence, 28)N.00°31'19"E., 12.36 feet;thence, 29)N.89°27'35"W., 34.50 feet;thence, 30)N.00032'25"E., 15.00 feet;thence, 31)S.89°27'35"E., 34.50 feet;thence, HAD-2166-2001 Paramount Fox Run Subdivision\Project Data/04 Survey\04.01 Descriptions/Domestic Water Easement 012521 I i i I i { I Date: January 16,2021 j Project: ID-2166-2001 Page: 3 of 3 : 32)N.00°32'25"E., 78.56 feet;thence, 33)N.89°27'35"W., 12.00 feet;thence, 34)N.00°32'25"E., 15.00 feet;thence, { 35)5.89°27'35"E., 12.00 feet;thence, i 36)N.00°32'25"E., 66.99 feet;thence, 37)N.89°27'35"W., 34.54 feet;thence, 38)N.00°54'02"E., 15.00 feet;thence, 39)5.89°27'35"E., 34.45 feet;thence, i I 40)N.00°32'25"E., 56.25 feet;thence, 41)N.89°27'35"W., 139.86 feet to a point on the west boundary of said N.W. 1/4 of the N.E. 1/4;thence along said west boundary, I 42)N.00°31'43"E., 15.00 feet to the POINT OF BEGINNING. HAD-2166-2001 Paramount Fox Run Subdivision\Project Data/04 Survey\04.01 Descriptions/Domestic Water Easement 012521 i 1 P W. CHINDEN BLVD. HWY 2a,28 .O.C. $-25 8-25 S-30 3 Curve Table i Cu=# Radius , Length Delta Chord Chord Length LEGEND: ci 155.00' 8.87' 3016'42" S87° 22'09MW 8.87' P.O.B, POINT OF BEGINNING I P.O.C. POINT OF COMMENCEMENT — -- SECTION LINE —-^— BOUNDARY LINE 0 60' 120' — -- EASEMENT LINE A CALCULATED POINT SCALE: 1"=60' PARCELA 15 RECORD 0,-SURVEYNO, 12,300 RECORDS OFADA COUNTY L .O.e. �� OD 589°27'35"E 139,87' 'D° j � I N89°27'35'W 139.86' ( A Ll o IS � S896 27'35"E 133.44' g L27 N89°27'35"W93,75' L11 L25 a � L13 I Llne Table Line Table Une# Length Directlan Llne# Length DIreCNOn L1 17,81' N44'2r3M L16 2456' 846'00'DOT; �Ny 1V I 'N L2 9.77' NOW 2r 11`W Of 11M US'12'46'W o 9 .24 I L3 18.09' NOW 3740'E Liz 18.92 N16.0000W I{ L4 10.67 1 1445'37 261E L10 12.38' NOV 31'WE L8 42,07' 1 544.271351E LID 34.0t1' N89.27'38'W MIN 2241 '° L6 17.77' 800'32'26'W L20 16.00 NOO'37 281E LT 10.00' 809'26'66`fi L21 MAO' 869'2T 361E v ti l LB 16,00' 800'31'04'W L22 12.00' N69'27'35'W W Le ",OAO' N89`28'60'W L23 16.00' NOO'32 251E \ L10 20W SOD'32'26N1 L24 12" 809.27'36'E L11 36.50' N80'2P36'W L25 34.64' N69'27'36'W 0 L12 30.03' 9OO'3713'W L28 16.OQ' NOW84'021 j .:' L13 16.00' N90'W OO`W L27 34.48 869'2T 951E I L21 L14 31.OT NOW 37141E L28 16AIY Y00's1'43°E N5 ! L19 .. ,r NF.t� 18 C1 �JrivOp a HORRO CI S EXHIBIT "B" m 2770 W.NAVIGATOR DR., s 1 noSUITE 210 �l MERIDIAN,IDAHO M2 E N G I N E E R S PARAMOUNT POINT SUBDIVISION DOMESTIC WATER EASEMENT 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Stapleton No. 1 Sanitary Sewer Easement No. 2 Full Release of Easement Page 131 1 i ADA COUNTY RECORDER Phil McGrane 2021-038134 Item#6. BOISE IDAHO Pgs=1 NIKOLA OLSON 03/10/2021 08:43 AM CITY OF MERIDIAN, IDAHO NO FEE 3 i FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: Sanitary Sewer Easement#2 GRANTEE: CITY OF MERIDIAN GRANTOR: C4 Land LLC and C17 LLC INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated January 22 , 2021 and recorded as Instrument Number 2021-011715 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish,release and abandon the said rights and easements hereinabove referred to and described,with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this q day of 1gQy-dj ,20_4L__. CITY OF MERIDIAN Robert E. Simiso or 2 02,1 � ! � AN � SF,AL Attest by Cho Johnso ,-' '' Clerlc STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 3-R-262 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Cleric, respectively. (stamp) Na&wW LL; Notary Signature CHARLENE WAY h Q COMMISSION#67390 My Commission Expires: ] 2Y O 2 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3128122 Page 132 Version 01/01/2020 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Lupine Cove Subdivision (FP-2020-0017) by Matt Schultz of Schultz Development, Located at 4000 N. McDermott Rd. Page 133 Item#7. C� fIEN , IN1, IDAHO PUBLIC HEARING INFORMATION Staff Contact:Alan Tiefenbach Meeting Date: February 9, 2021 Topic: Final Plat for Lupine Cove Subdivision (FP-2020-0017) by Matt Schultz of Schultz Development, Located at 4000 N. McDermott Rd. Request: Final Plat consisting of 26 building lots and 6 common lots on 6.89 acres of land in the R-8 zoning district. Information Resources: Click Here for Application Materials Page 134 Item#7. STAFF REPORT C:�*%- W IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 2/9/2021 f Legend 7,0 DATE: _ TO: Mayor&City Council Iff ProjEct Lc=ton 00' FROM: Alan Tiefenbach,Associate Planner 208-489-0573 SUBJECT: FP-2020-0017 Lupine Cove Final Plat LOCATION: 4000 N. McDermott Rd., in the NW 1/4 of Section 33, Township 4N.,Range 1W. 10 Af I` 1 ti x I. PROJECT DESCRIPTION Final plat consisting of 26 buildable lots, and 6 common lots on 6.89 acres of land in the R-8 zoning district developing in a single phase. II. APPLICANT INFORMATION Applicant Matt Schultz, Schultz Development—8421 S. Ten Mile Rd.,Meridian,ID 83642 A. Representative: Kerry Angelos,Lupine Cove LLC—372 S. Eagle Rd., Ste 107,Eagle,ID 83616 III. STAFF ANALYSIS The annexation,zoning,development agreement and preliminary plat for this development were approved by City Council on July 21,2020 (H-2019-0133, DA 2020-1 1 0270). The preliminary plat consisted of 26 building lots and 6 common lots. All lots within the development comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. Amenities approved with the preliminary plat include a gazebo,water feature and micropath in Lot 6 Block 2 and play structure,micropath and park in Lot 10 Block 3. The final plat also proposes a basketball court in the emergency turnaround at the end of N. Glider Way. A micropath at the south boundary of Lot 16 Block 2 was required by the Council to connect from N. Glider Way to the McFadden Drain if allowed by Nampa Meridian Irrigation District. The applicant Pagel Page 135 Item#7. has provided an email from NMID stating NMID does not want pedestrian pathways across their maintenance easement in this area. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat does not increase the number of building lots and sees a slight increase in the amount of qualified open space as shown on the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. Page 2 Page 136 Item#7. V. EXHIBITS A. Preliminary Plat(date: 5/14/2020)__ y _ X.u.CFFfi.OTT FUD se6ry+ - ............ arG �_ " — � - m.1[ moat'. I .L�'. �� � •l '`5 4,5� 5 `k4 � Io.^. ���'' . r-"'�ir��atso4-, _����� I � xa¢ I L-�_'L,� L .f •;a B{ Cam~ r � l l. �h `1 I j I rr .'��r r� �SI�l ',l k•,l r u - - L'-w 5 - _n.[- J.. _s.: •5~J i 15 �lkh l t 8,0AWCE HCIA.tt ' r -1 a �# � I ..� �. I I I � i � t I ', -.. �� }�5i k�5 kh• � 7 � r - s� I 'v.i ��.m r i �'•a r l I�ea.'e r I g '; i iB.+pur `�_~ Ir + a � -k•� -'� -..,.,�...-..�...-^......-....... .r^'>, ._.......XBYI7b'[a7a.Jd.......-.-5�u - �_ - -- -- - -- --------------- .� sz p B. Final Plat(date: 2/24/2021) ry 85'd3'2T' E 726.$4 ofurrvr rvo sr�:l.•S 'l •. A �M 531.55' rRr: Gael B �[ -I Is.Sz 2,512.16, - �.N ein3'7+-•E ad9.Ar,' .. ..r�<{-.: > ^5}.de LVIM OT' 25 1�S,SY I _ -.,yP}1p.$Yc �r 6 lRRl JJ 85L3'lY[ .aba?'; d �� q' 't i 5. 1 .. e6,.'.-. I an P7' IG Sc � ,y,^r[ si ' �'� _ Ii4{: �' ZCN csstwEn•- �,- } �;y 'v tiJ ',5 l s°N a„r 42630 ASS 5 f ••jl sp m s,••�,'fi �4I'�n - } {S110,1'&7[ sue•' e .. 5'S LOT O4 .} .�i 'a -'� $n Fi`d L� u 5�'<5 s,l—* f8' —w; �� pg� Y.g - - + 5 vrrt N '-� w❑ �� ,. � 5 A7•�7 -- - S+ 114 A'J r $ '� 1. f '� x�c ' 1'ari ��F '1.1Wy� h S$IM6.1•ri SR E Ufa' c % _ �,ag7' d ,n i89�T'175E 9S 7q• 1�• - _ �i. � V 1 _ u ASS 7 2iia� �• 'w.v 892r'r'w rsss_n'- �- �If' `'��� Cep. ...._ 4. w��°h x ,'' ,f �- `-' nre to Z 14� .. .r xoPES "y "5 .'P a-21 -W }43-O' I. a of y ANG 44 :...s7 L �r. .fir�0+ M N t:. REO 1] rSl .S}.GD• �ULtl• LSO C2.F 15 61 7 :s: ,. C C x :, .l ~J� 25' `,� ,"�' `,-S $ Ar orn's eas 2 3k ar 215 r .. :. ...... . -..:� CURVE 7AaLf = ._ _ UNE raetf N 89.7746 W er<.js• _- Page 3 Page 137 Item#7. C . Pre-Plat Open Space Exhibit(date: 1/25/2021) McFadden Drain T205 SF n � - a o ¢ a 0 � o o ' w n c� 17,770 APPROVED PRE-PLAT D. Final Plat Open Space Exhibit(date: 1/25/2012) - - - -- ddcFaddan Drain 10,483 n N a O � � Q C -06 Q a d O � w a C] �v ri 17,381 FINAL PLAT Page 4 Page 138 Item#7. E. Final Plat Landscape Plan(date:2/19/21) � I f Eil LEI � I � --rp� � -~ III III III ,� -� I I ❑ 1T 1 I r-L � II II II i6 y1 - !. —.- Wfl E LAN E IPRIVATE]_ '' M F. Tree Mitigation and Preservation Plan(date: 2/19/2021) LE13END: - I .......... I I ti� r 11 la Y - oo if T Page 5 Page 139 Item#7. F. Amenity Details _ r - rJr� r__ •1' 1 � r r 1 5 E =BO AMENITY: REFERENCE IMAG9 yT3 GAZEBO AMENITY, REFEF<EP4 E JMAGI1wmuw& Top view Detail 2]'.T %k yE' feaPntl b . � n�Y ro uVll rvc�AnrNi Watltlltl lrc WmPmr _ crcno�w t -A97A1 F7991 vr3Y9srILla t eti�ac�e�d�eytr Talk T116a kit mw[feanm vwfrwmromume. If I f y �{r RockGlkMUer ! Y l f Lo !+ PE Taw .,w ! Bench Panel � j I Y RIieinwSte r l Pod Stgw: TranslorfSMbn 1 • _ ;tit Gar nal °ur Loud Rod rir U 1 2 3 4 5 left 4 j 1 2 am LUfy�� � ou>pr assail 14ID 1►'1L uv Ysxxir-sxux s Rerxe *nTodpyr T^ D9kK Illnimm Ammmnxlef 47�7iP4'-1P' &lr —wlmcrowFo C@PoN-7126 1.Ah4Nl.alos SOYA toff .�wrrl,'xWTtle[dn Sniore NB:k die�q YYRW 7376ft rage o Page 140 Item#7. VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst. #2020-138110)and preliminary plat(H-2019-0133)applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the subject final plat by August 4, 2022,within two years of the City Council's approval of the preliminary plat; or apply for a time extension,in accord with UDC I I-6B-7. 3. Prior to City Engineer signature on the final plat,the final plat prepared Accurate Surveying &Mapping, stamped by Nathan J. Dang, dated: 1/25/2021, included in Section V.B shall be revised as follows: a. Add a note to the final plat that prohibits direct lot access to N. McDermott Road. b. Correct note#3 reference from"Boise"to "Meridian" c. Revise note#7 to remove the text"are designated landscape buffers." d. Add the following note: The bottom of structural footing shall be set a minimum of 12-inches above the highest established normal ground water elevation. e. Add the following note: Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owner's association. 4. Prior to City Engineer signature on the final plat,the landscape plan prepared by Stack Rock Group, stamped by Willet C. Howard on February 19,2021 shall be revised as follows: a. Provide details of the water feature indicated in Lot 6 of Block 2. 5. Per UDC I 1-3A-6, in residential districts, irrigation easements wider than ten(10)feet shall be included in a common lot that is a minimum of twenty(20) feet wide and outside of a fenced area,unless modified by City Council at a public hearing with notice to surrounding property owners. 6. The existing residence on Lot 11,Block 3 shall connect to City services and obtain a new address with development of the property. 7. The rear and/or sides of 2-story structures on Lots 2-4, Block 1 and Lots 2,Block 2 that face N. McDermott Road shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding, porches,balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines. Single-story structures are exempt from this requirement. 8. Future development shall be consistent with the R-8 dimensional standards listed in UDC Table 11-2A-6. 9. The development shall comply with standards and installation for landscaping as set forth in UDC 11-3B-5 and maintenance thereof as set forth in UDC 11-3B-13. 10. Developer shall comply with all ACHD conditions of approval. 11. The plat shall comply with the provisions for irrigation ditches, laterals, canals and/or drainage courses, as set forth in UDC 11-3A-6. Page 7 Page 141 Item#7. 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 13. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. 14. The development shall comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3, including but not limited to cul-de-sacs, alleys,driveways, common driveways, easements,blocks, street buffers,and mailbox placement 15. Staff s failure to cite specific ordinance provisions does not relieve the applicant of responsibility for compliance. B. PUBLIC WORKS Site Specific Conditions: I. This development will result in a long dead-end water main which may result in poor water quality. Development to the south will eliminate this dead-end and correct this problem. 2. Place a fire hydrant at the end of the N Glider Way cul-de-sac, and then T-off a stub with a blow-off to the south. 3. Sanitary sewers need to terminate at a manhole and not a clean out at property boundary. 4. The applicant shall be required to pay the Oaks Lift Station and Pressure Sewer Reimbursement Fees in the amount of$265.25 per building lot. The aggregate amount of the reimbursement fees for the entire pre-plat area must be paid prior to development plan approval. 5. The applicant shall be required to pay the Oaks Lift Station Pump Upgrades Reimbursement Fees in the amount of$185.43 per building lot. The aggregate amount of the reimbursement fees for the entire pre-plat area must be paid prior to development plan approval. 6. As designed,the water mainline will be a long dead-end main,which may result in poor water quality.This dead-end situation won't be eliminated until the parcels to the south are developed. 7. The geotechnical investigative report prepared by SITE Consulting, LLC indicates some very specific construction considerations. The applicant shall be responsible for the adherence of these recommendations to help ensure that groundwater does not become a problem within crawlspaces of homes, and that storm drainage systems function properly. Applicant shall be required to submit updated groundwater monitoring data and any new geotechnical investigative information that has been derived since the initial investigation efforts of April 20,2019. 8. Streetlight plan shall be on a stand-alone drawing pursuant to Section 6 of the Meridian Design Standards. Signage needs to be on a different plan sheet. Remove "Water Callout" from the streetlight plan. One additional Type 1 streetlight is required on McDermott Road pursuant to Drawing 6C of the Meridian Design Standards. All Type 1 lights need to be places so they are over McDermott Road and not Altitude Drive.All type I streetlights on McDermott Road shall be metered and conduit needs to be stubbed to the property line pursuant to Section 6-9 H. of the Meridian Design Standards. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant Page 8 Page 142 Item#7. shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC I I-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building Page 9 Page 143 Item#7. pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas Page 10 Page 144 Item#7. prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 Page 145 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Sagewood West Subdivision (FP-2021-0005) by Civil Innovations, PLLC, Located at 1335 W. Overland Rd. Page 146 Item#8. C� fIEN , IN1, IDAHO PUBLIC HEARING INFORMATION Staff Contact:Joseph Dodson Meeting Date: March 9, 2021 Topic: Final Plat for Sagewood West Subdivision (FP-2021-0005) by Civil Innovations, PLLC, Located at 1335 W. Overland Rd. Request: Final Plat consisting of 53 detached single-family building lots and 7 common lots on 10.37 acres of land in the R-8 zoning district. Information Resources: Click Here for Application Materials Page 147 Item#8. STAFF REPORT C� w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 3/9/2021 Legend TO: Mayor&City Council aProject Location, FROM: Joseph Dodson,Associate Planner I - 23 208-884-5533 , SUBJECT: FP-2021-0005 e a Sagewood West Final Plat - PROPERTY LOCATION: P ®� The site is located at 1335 W. Overland Road,between S.Linder Road and S. -- ®� Stoddard Road, in the NW 1/4 of the NW 1/4 of Section 24,Township 3N.,Range 1W. I. PROJECT DESCRIPTION A Final Plat consisting of 53 detached single-family building lots and 7 common lots on 10.37 acres of land in the R-8 zoning district.Entire Sagewood West subdivision is proposed in this final plat; there should not be any future final plats for this project. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 10.37 Future Land Use Designation MDR(Medium-Density Residential) Existing Land Use County Residential Proposed Land Use(s) Single-family residential(SFR) Current Zoning R-8 Lots(#and type;bldg/common) 53 SFR,7 Common Density(gross&net) 5.11 Gross,7.89 Net Open Space(acres,total[%]/ 1.25 acres qualified open space(approximately 12%)—open buffer/qualified) grassy areas. Amenities Public art,children's play structure(climbing boulders),and micro-paths. Physical Features(waterways, N/A hazards,flood plain,hillside) History(previous approvals) H-2020-0038 (AZ&PP);DA Inst.#2020-178122 Page 1 Page 148 1 1 1 -��-� �u :11111 111 If�1111111111111f� _ �" -� - 84 99.OVE CAAI.J�`�Ak1U .o�i �IIII 1 lbw ....mossOmni no - • - o � �1 -nmilm I fWa +. � _� :Nnrnn■ � ■ § ` ■i muwW . 1*■■nna 11 ' gnat�fmul�inuuf, �� �. f}an11■a a a LLJ� �.IC q■■� -unr C � ■11 SIn►f■ �I - �1NN■ ■1 inu•Z loaf � c�' F$ -Z _ � '"'"�� _. ��'" ��r 31r-T pl••1 °.Ir'Rrlw ' , '.Hy i.� a Mw� �:�� �1► L�IHiLA3 Now ° -' - n■I LXL' milli • - • ��� r111111 ••• - • - • •g11111 ••�p_ �■11■111 �_ • -■11■111 �_� 11■11 . 111■1111 milli fill -gn111■■■1• �j� 11 -.�■1..111■■■Ir ---- -�� ._,�rflllllllllllll� � nm •`-'�1f1111111111111�111111111111111� 84 = 84 ' - � QYERL--AND' !_• O•UEP�A`ND�����I �� � • � numssn � � ►_� � -� ;Ii?: = ..amass .� r ���Irlllllli _�`� I I �:IIIIIIIII r �. � � � � rrrrll I■n � pp- 1�� � � rrrr■I I■n f11f1r.y af11f1 nnu11Wpf■n1111 son son na ■�•■rr■ra �Inf� ulnae, -r ■Im■a .`` � _ un aumwW -+ :' pNIN p:==Inl■Q• _ ::1f07■ ■ � 'gpn�iN�'.a=..fi■01 ::1 1��n■� Inn■_��1 gnu• 1 uerr �iii' ■1 �Niii' n ♦ ♦ 1 1 ' - 1 i • Item#8. IV. STAFF ANALYSIS The proposed final plat consists of 53 building lots and seven(7) common lots in the R-8 zoning district. The minimum lot size proposed is 4,985 square feet with an average lot size of approximately 5,514 square feet. The proposed final plat matches the approved preliminary plat in lot count, site design, and open space. Therefore, Staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Page 3 Page 150 VI. EXHIBITS A. Approved Preliminary Plat 311d'IiNl TAIL NOISIAlaons ism coomgvs IN Y" F tiiaW;, w"! Z Wz 5 LL.1 C\1 LU < VMp S5 si.lft. 4 k 3 tM Page 4 Item#8. B. Final Plat (dated: January 15, 2021) vi # yak S �€ m�� � ¢s � ill Mom HIP IC g 1 " P lo ,A My z � i a o " iZn W " e a h whz _ � Im �R A ry / a E ,4CalkM.ZfsLapry l 9 �96'LR[M.SZSFePON .L0L01�.1.(Zi�'c[Q�.' �IT'OLf M.iSIR20N k Page 5 Page 152 Item#8. FIAT SriOWING 8 K—PARS. SAGEWOOO WEST SUBDIVISION fll f� anmeumuimur c --v-------- a �� , .xmxru..�e..._ �"'r$�•",,.ernrwsu.^�Nq IY �6 B q 'a P-xx-ewrw mm.. Ai xwunx __ i f a L a'. --------- ------------ - 9 11 $xw aas vnma � �vmn »xnr..aom- R -- n xurnN.m.iwu>eurema —mw�uxw wau-- ® - a unerrs,sswuwrrrreua.wm u k s �3 1 „ W n--- "r.na..w rmm. gg a � 116 ,.5 w mm_ LZ mrexJ wrxwwcc �wsr3 BiA�x a�xa � FMMElT I0836]] mn.�wrx=w.a�wmr ors (TpBJ 39BdIW �� suau.+.�.mee � FAX(2(!9]398-8105 scEs>�r.a a�swFAugAuo amvE rAe�s Gaz/5r/m.Cylc9[J1,G www.sawroarms.mn RAT 5HOWING BOOK PAGE. SAGEW000 WEST SUBDMSION - -- {� 1 f 'a,-rf I I LeGbYo r,�.�r5a.xc.o.n9- xo.r � ���i;�a"•,,�".�� � � , � �i . i �..n®,dm,a 10 �` e aeoxe..wxn:xw „ao.mra w.,.�nwn � I1574 'rsym�yC T0305.WASHI MJ7YE. FMME}T,IO(]pBJ 39B,A1m (NA9)398-8105 L�9vrh C�I�LI/r C� NN✓W.59WfiprHLSNM Page 6 Page 153 Item#8. C. Landscape Plan(dated: February 26, 2021) jI I I Ili - l r r i r i I 1" ti4 C R r Z SAGEWOOD WEST SUBDIVISION §�i�9E r 3 y = w MERIDIAN,IDpe " m FINAL PLAT LANDSCAPE PLAN a� btr Page 7 Page 154 Item#8. PLA\T S..HE�U_E mF u T M rCHLINE Ll 1TMATCHLINE L2 JE SIV ENBEL�! a�a 0. - - , _ � Z o o V g nav rn_ y w o a L. 1 � r � W n J }s I SLANOSCAPE � PLAN Page 8 Page 155 Item#8. ILAN7SGHE7ULE�r r � tea. - �ima3s PENS `�)TREE P_ANTIFY�'AKING �+ax VINYL FRIVCIGY FENCE oxnt =� b -aa� ue, a a co W o G wnf.ma role rrxrF r,eSgcr vcareuL l�.�rN ofu�r Fvwxr�o�rtr.ri c,.�v.xlm, _ �i W J 7 � H J O 51RUH PLANTING O � LU LANDSCAPE G,ALGULA7IONS O3 PLANTER GILT SF91J6E .v.A� ]n�.�,�.sour�ic�— "•�,ku ri.„+i qa PLAN Page 9 Page 156 Item#8. D. Common Drive Exhibit D NPLATTEO Iram`.� �►► ■ r I51 i!! 'y7gn�ri I� 1 ►► r1■ rrr �► ! .F • •r B !I• rr au �.� ► ry'■P �.`J! I r1 I 1 A�Il1.. r 1 C 1 S 5' f I r r 7 9jlp� r 1 ~•� r S / SETBACK LINE 12 _ ■I i I /! (TYPICAL) ! UNPLATTED q a saw S 6 BLOCK 1 i LOT 7 DRIVEWAY 5 I 1 i 19 BUILDING � 1 I ORIENTATION '-- ----------- LOTI3DRIVEWAY r. 1 rfrr i1 N[IIRR 'D 7S I] SQ HORIZONTAL SCALE IN FEET CM RE FU HWL �.D OYfY 8011Nr I SAGEWOON WEST SUBDIVISION mlI EDSY ST MERIDIAN,IDAHO CIVIL INNOVATIONS,PLLC DFMNffv JT► IwaE.PAFKlLw,SMial pZKMOY eT Bp 2E,ID 93712 IMECRTE UVIW2¢I — PHONE(2010 OP G101 $CALF L$$H" 5HARED D RNEWAY EXHIBIT SH&T I CF I Page 10 Page 157 Item#8. VII.PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved preliminary plat(H-2020-0038) for this development. 2. The applicant has until July 28,2022(two years after the Preliminary Plat approval date)to obtain the City Engineer's signature on this final plat or apply for a time extension in accord with UDC 11-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to signature on the final plat by the City Engineer,the final plat prepared by Civil Innovations(Exhibit B),dated January 15,2021, shall be revised as follows: a. Note#7: Include recorded license agreement number. b. Note#12: Modify to include note that Lot 12,Block 1 is also an emergency access for the benefit of the property to the west(Parcel# S 1224223275). c. Note#14: Include recorded agreement number. d. Revise the plat to show Lot 12,Block 1 (the common lot and emergency access) as continuing west all the way to the west boundary as shown on the approved preliminary plat. 5. The landscape plan prepared by Jensen Belts Associates(Exhibit C),dated February 26,2021,is approved as submitted: 6. Prior to signature on the final plat by the City Engineer,the Applicant shall revise the common drive exhibit(Exhibit D)to match the revisions shown on the revised landscape plan(Exhibit Q. 7. The applicant shall comply with the submitted home elevations within the approved preliminary plat(H-2020-0038). 8. All fencing shall be installed in accordance with UDC 11-3A-7. 9. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-11C. 10. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster for more information. 11. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 12. For any common driveway that serves a dual purpose(i.e. driveway/emergency access/pathway), signage shall be provided to notify residents that the common driveway is a no parking zone. 13. Prior to signature of the final plat by the City Engineer,the Applicant shall provide the city arborist with a tree mitigation plan and receive approval of said mitigation plan. 14. Prior to the issuance of any building permit for the single-family homes,the final plat shall be recorded. 15. There is a sanitary sewer line stub at the north end of the property was intended to service this area. If it is not being used,it will need to be abandoned up to the manhole per Meridian Public Works Standards. 16. Adjust infiltration trench in front of Lots 6-7,Block 2 along S. Grayling Ave., and possibly the sewer service location to minimize sewer service crossing. Page 11 Page 158 Item#8. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years.This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. Page 12 Page 159 Item#8. 13. All grading of the site shall be performed in conformance with MCC 11-I 4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to Page 13 Page 160 Item#8. development plan approval. 24. All irrigation ditches, canals,laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. hi performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 14 Page 161 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Page 162 Item#9. C� fIEN , IN1, IDAHO PUBLIC HEARING INFORMATION Staff Contact:Sonya Allen Meeting Date: February 16, 2021 Topic: Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Request: Final plat consisting of 13 buildable lots and 1 common lot on 4 acres of land in the R-8 zoning district. Information Resources: Click Here for Application Materials Page 163 Item#9. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 3/9/2021 Legend DATE: RUT 1ff Project Lacfl-fior TO: Mayor&City Council FROM: Sonya Allen,Associate Planner R, 208-884-5533 R- SUBJECT: H-2020-0021 E Sky Mesa Commons No. 5 R-8 LOCATION: West of S. Eagle Rd.,midway between R-15 E. Taconic Dr. and E. Lake Hazel Rd., in RUT the SE 1/4 of Section 32,Township 3N., RUT i i Range IE. R-41 RUT R-8 I. PROJECT DESCRIPTION Final plat consisting of 13 buildable lots and one(1)common lot on four(4)acres of land in the R-8 zoning district for the fifth phase of Sky Mesa Commons Subdivision. II. APPLICANT INFORMATION A. Applicant: Wendy Shrief,J-U-B Engineers,Inc. —250 S. Beechwood Ave., Ste. 201,Boise, ID 83709 B. Owner: Woodside Harris, LLC—529 S. Bridgeway Pl.,Eagle,ID 83616 C. Representative: Same as Applicant III. STAFF ANALYSIS Since the time the preliminary plat(H-2017-0068)was approved for the subject property,the developer of Sky Mesa obtained the property to the south and a preliminary plat was approved for that property(Southern Highlands H-2019-0123). For interconnectivity between the two subdivisions,revisions were made to the street and lot layout at the southern boundary of the preliminary plat in order to provide a street connection between the two developments. An updated preliminary plat was submitted with the final plat for Sky Mesa Highlands (FP-2020-0007)that showed the reconfiguration(see Section V.A). Page 1 Page 164 Item#9. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2017-0068) and reconfigured preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts the same number of building lots and more common open space area compared with that shown on the approved preliminary plat. Therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV.DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Page 2 Page 165 Item#9. V. EXHIBITS A. Preliminary Plat(dated: 8/17/2017) to ..........--_.__._— --- —__ -'s`�Lu_ r'y.s.Cr:�;�-_..,,�eee�: ��.��,,.•.-�`'� -------- `w..,.e.. r�vssaocr weor.,sla. nwuxo loots es•'no weo. _ � se�iwo e�,w'won sswmss�'a vre'i.°n .asr :.<e,sfl � �m�" n n oa sawsla wfaslxc - ..... •,.w _ PRE Revised Lot Layout(dated: 1/15/2020): I' 2821 2843 2865 2887 7.:F• ,y. 2953 2975 —I I Zi 48. 8 �� BL9CK c i- I - �.; 28 es 20 $ t9 19 2 ,f ,ti 2 fr to -3 9 S { x.---------- — I � Illl g � II I � A— �— R— R— �_�•II � II — L poo . a COMMON Tor I nr ulx mrni W, e. slcr n,Esn BOISE H=R s,eot.lsl�i.b.�-swsce —HOI+IES— Page 3 Page 166 Item#9. B. Final Plat(date: 2/16/2021) PLAT SHOWING PLAT BOON PAGE Sky Mesa Commons Subdivision No. 5 %6d'B VB NWAe651 pule 61 b S6ulhemi Qumin cl 1 ctff 32.10whip!Nat Rage I EEL Bek ucidm City of Meridian, Ada County. Idaho. 2021 Le rend S8B'16'25'E 405.£6' NW'I3'35-E R Ney'afi'2sw 19o.oa' ----'---11tlI^""L"'�o^"'^• -_----- n �, m Fa.w n al..b«.r,6ye«+4w aa• � i `�' -s.,caa agar.Fwb w,mn..caa as ru NW46'25-W ® -Foena Nrmnw Cw.o,rv,n E,Moraia Stmal - _ __—_—_—_—__ w� -Srt�i/y-.j�Wear.r6a a 15uY i %vm cm WM.a'.ra_e IseaT a,aaitl��-�e6a.r ap.xx u m�IR Hwl E ale [IRI] -ns x�„e.r rwaa er'�.,rvm•� -- NeeaB'•2W 580.46' f /-U-B ENGINEERS,INC. sraen F.sr V FOR RECORDATION we.m maxa --� SHEET I aE 6 PLAT SHOWING ILiT BOO .'AGE Sky Mesa Commons Subdivision Na, 5 sa6aez6-� +u�za 1 +•aaa r -gym— r______ I r-` --4 r - - , -- a r . � I _ -' NB9'e6'251V ' I5.-0D' X sea. 2o.as I 5 _ .i R - - I --- �.•� I w I I I w i i I R si NI ai jc u DI a a • Is . � r _ bt-:v---- ---_ -__ Nes ae zw 5eo zs' NOT FOROR RECORDATION C I-U-B ENGINEERS,INC. :•MEET:,Fa Page 4 Page 167 Item#9. PLAT SHOWING PLAT BOOK PACE Sky Mesa Commons Subdivision No. 5 1 669146'25T 405.26' B- -I 90.x6' r____-*_5.1 I I r $ I g l N69'46'25'W 190-00' R li - la.ao• ao.00• w.00__ 1✓ i a II ' I � ��� i J'nl I I i I i : E o \VVV L.1---'--J L_ ----- s o - I e5.00•' _L _ boss'_ L______________I__� � �g E.MaMiax Slreel _ _ � 8 n 59B'48'x5'E � r F � aHI `\ll Irio III b a' I _ III o �im I�iixuxme I�se�t 1~JII„ s g - l I I 1 NII �_ N69"a6'a2"Wo5B0.2fi' ra Fce zazz NOT e�FOR xxRECORDATION a-U-B ENGINEERS,INC. SHEEF 30F6 PLAT SHOWING PUT BOOK PAGE Sky Mesa Commons Subdivision No. 5 Notes E--t Notes .w.e.en.tiel�..e•e ma me.r..,ea a sm,n,.m Konkm. wln cae•meme.ne.h a aeg�eua ner�n we eoxzeru....o<.�kl.rau r.e.an lo-. ��.emz.:,��nb Hu wall.umgz um.m•�gmwe euN�y m.uluwe,m was a uxwe+w+I.un.duN,•rvurr.nm..m.rum,eiu br arsine.. eue..a w �...,e.,a., • r�•u a :Ihw u•gb'm' �••wdl Z Ebeiw weu.••e1•a.aproba ue nu:.y.wx.[u•.,.i.m�o-.arw..m eau lat G... m.0 em�uorul rtmaurae g•rtodl m w.city a keb�e zo e.. r.au�„m rvuer,n ro s .wk ..m.nn. ..I,k:sell na tie reaume m ea.u.5e.ur ry u I rmw me Iredw wmurxy. Imyvaen meemenr I.rua wm nFw•m Pow I�xalernwM�xrona'wo Cwb o-„I a�.ms•a.r ew�l-•e eMIInN I.•NII•e b.re-e one eak.y«•n,mra+a�ry xRo� I.non.ror nw m eoo«ss rn.r°.°im rero��xae nl.e... p e n.exn k.le.m,ne.,w w.ed,M..eaae,mvsalre s�.`naw"'a..:•sni.a�°ir9 wnna,•,Ie s Imo•�a-mlr�ri���d:."e�N..r.e m.xemr,n.r.„•. .bewm. mM"a°Rwx•,.r. «wnli e...w..alr w m.mmewl r„r an rnx a a,r�...l• «�a. rva. ..kee,an„_ee e...a kl for ee,�emrkl ro rn.Ine<[„wl ma,<I-..r.A...�..a k.m x.��wr..iewi's««���wr���alx�.im-sar.e k�ewr�l�l b.a�eml.ne..w ..vrai wax""..arom.b.n.«� •p.r.cwn w.mn.. are.i�r.« .5.n m. :I °n.°0 nm'wa�a�w•era.a er.Im.a°��ar�.�«newan. Mr eplpnm epre5ee a w nyewarae.a»rwert epnrwnnl IeeM.e�xoae..ze rMP•n„a irriaxrbn a.ww.n•tidl b wn•a aN m•nMnel 4 buwvn Nanbmr r x,me a.ewnm anYwwvly�w Hx nxnemlee nur•.r worc amcwm'q mvmm�m w4nn le kurm 9Muke.TRe=z-Izhfp M r�,dr wmkkbn•II d ne'Iw1 1u nehkrhe mrmen!•. r l,5til Imbpmry In wbwn lee—p—yrxxmm.IrxnnrninM w. Reference Documents waalww,.. a x�.sr�.e d naMam Mw E- xlynma.s,na�.m, ar acs.9om,rocs.sx.l,tssr-asm a eoz.. �: o..en:raxxor.s>..oxornxl.n�_roxxl�xme-0e•.sa NOT FOR RECORDATION CORDATION 1-U-11 ENGINEERS,INC. uxmen..s_•muye.de sMFET x OF n Page 5 Page 168 Item#9. C. Landscape Plan(dated: 2/26/21) STEC loci GROUP Ohm— ,I 61LL AMS BURUPTREEAuwIiwG m.". 2 WFoAP MG _..._.. ..�.,�..�e........,r....r....'.«....,.....,.rn.............._•-•••^ _••a•.•. I a To. 2 CawcREfE 6iREWNx6 AUJ UNdNGtY 4 virtrL PiW0.cv FENCE LA SG4 V M N PLANT Sf ECULE Or...n..•,a..� �:,.o..r ..._. _L100 $ o.--------------------------------------_+___________-_� _ 1 I InLe Loco cwouR I 0 , w—....... OD I I 0 ...e_w - -- - ------- - J„I Ly yJ LANESC4PE REOVIR M r cwr•�Far-a�..w...r�ar � 0 r•—n.n.r-w� - ..• PWl i L101 Page 6 Page 169 Item#9. D. Emergency Access Exhibit KY �M s 5 N 0.2 Dim a FFT BAN 0 H cE T ruua u o rs 9U p SI H N0.5 LmLi EMER6E11CT � ACCESS LOCATION s w 6 Y E su W XN i MT I I i I �I E,LRNE FAZE1 14"Y10 SKY MESA HIGHLANDS SUBDIVISION MERIDIAN,IDAHO E Mericencraccess eE— +wi Nr Page 7 Page 170 Item#9. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2017-0068,Development Agreement#2017-119308). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat, or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 2/16/2021 by Robert L. Kazarinoff, shall be revised as follows: Notes: a. Note#4: "Lots shall not be reduced in size without prior approval from the health authority and the City of Meridian." b. Note#10: Include the recorded instrument number for the ACHD License Agreement. c. Note#13: Include the recorded instrument number of the Development Agreement (#2017-119308). Easement Notes: d. Note#3: Include the recorded instrument number of the existing ACHD sidewalk easements. 5. The landscape plan prepared by Breckon Land Design,dated 2/26/21,is approved as shown in Section V.C. 6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The streetlight plan needs to be on a stand-alone drawing pursuant to section 6 of the Meridian Design Standards and Meridian Supplemental Specifications. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. Page 8 Page 171 Item#9. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a Page 9 Page 172 Item#9. certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 10 Page 173 Item#10. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Warrick Subdivision No. 4 (FP-2021-0003) by Schultz Development, Located at 5190 S. Carneros Way Page 174 Item#10. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 23, 2021 ORDER APPROVAL DATE: MARCH 9, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 33 BUILDING ) CASE NO. FP 2021-0003 LOTS AND 6 COMMON LOTS ON ) 8.94 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT WARRICK FINAL PLAT NO 4. ) BY: SCHULTZ DEVELOPMENT ) APPLICANT ) This matter coming before the City Council on February 23, 2021 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING WARRICK SUBDIVISION NO 4, LOCATED IN THE NW 1/4 of the NE 1/4 OF SECTION 32, TOWNSHIP 3N, RANGE TP, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2021, HANDWRITTEN DATE: �ANUARY 11, 2021, by GREGORY G. CARTER, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARRICK FINAL PLAT NO 4—FP 2021-0003) Page 1 of 3 Page 175 Item#10. PLS, SHEET I OF I," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 23, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Matt Schultz, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARRICK FINAL PLAT NO 4—FP 2021-0003) Page 2 of 3 Page 176 Item#10. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may,within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of March , 2021 By: Robert E. Simison 3-9-2021 Mayor, City of Meridian Attest: Chris Johnson 3-9-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 3-9-2021 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARRICK FINAL PLAT NO 4—FP 2021-0003) Page 3 of 3 Page 177 EX H I BIT A STAFF REPORTC�WE IDIANn-=- COMMUNITY DEVELOPMENT DEPARTMENT A H O HEARING 2/23/2021 Legend DATE: ff TO: Mayor&City Council lei --e- Lo fl-fian FROM: Alan Tiefenbach,Associate Planner 208-489-0573 Bruce Freckleton,Development Services Manager SUBJECT: FP 2021-0003 Warrick Final Plat No 4 x LOCATION: 5190 S. Cameros Way. in the NW /4 of the NE '/4 of Section 32,T.3N.,R.IE. I. PROJECT DESCRIPTION Final plat consisting of 33 buildable lots and 6 common lots on 8.94 acres of land in the R-4 zoning district. This is the fourth and final phase of the Warrick Subdivision. II. APPLICANT INFORMATION A. Applicant Schultz Development—PO Box 1115,Meridian, ID 83680 B. Owner: Calistoga Partners,LLC—2275 S. Eagle Rd# 185,Meridian,ID 83642 C. Representative: Schultz Development—PO Box 1115,Meridian,ID 83680 III. STAFF ANALYSIS The preliminary plat for this development was approved by City Council on 12/6/2018. The preliminary plat consisted of 130 building lots and 19 common lots. The final plat for the third phase was approved by Council on 6/9/2021. This is the fourth phase,consisting of 33 building lots and 6 common lots on 8.94 acres.All development shall comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-4 zoning district. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-613-3C.2. Because the final plat depicts the same number of building lots and qualified open space as shown on the approved preliminary plat, Page 1 Page 178 Item#10. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. The only amenity that was approved with this phase was the pathway shown in Lot 15, Block 7. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 10/02/2018) .--jam __ _ ___--_ _ _• F ii lE LET Li �' Q IDII O i -E rx - — � I. -EIY .N-R-CF.1 I. rrr B a r CD • - - E T1.I -1 T P c I.6 .T._.E'l l F fr _ f _µ F e- t r x i 33'TWICAL STREEF SECTION Q IIIIL l , I' d r IFf' � I [•T [ R I E b ra�9ne 1 TF.F T.Nd a. F � L (D iYEN Ip,E• `4J 4 Ir ITI T r F — ' - HE II E F•• ri • lJ 4J LJ VP /s.:l _ \� -E E.T WII ° I r r 4. a e. - .r I . •�.- e 2 34'TVFICAL STRFFfGTI s SEC 14 r 'TANDARD STRI F iH 1.. , T �.. _. _ . - ryry. ��_}} I'rr;;_�yy 4 • \Ll , iL EEiF E - N� I. rr�� Q Q Q l'l t::f V L'J yl �t, a arz m III . r I 1 V �J F J I F 4 1 El c IE T TO 0 — II a L (� EQ O Q _ • ' ,a �� i`' a Ck O Q fl O fl . OD ro I I .crxr�.r. rl V T _ITHEF'i Hl_HLLOJL`. -'I- Page 2 Page 179 Item#10. B. Final Plat(date: l/11/202 1) LDUAMD IN THE N14 1/4 OF THE NE 114 PE SECTION .32, T-M., RAE, O.M., ADA COUNTY, IDAHO 2021 b P�o wv cw PK I/d WrOWE 'If r omNlRlli wrm NANR&ff sVarWMJOA JdfL; ff""Lqt wr m:at- WAMWN nNW&W AV 9 -- ------ ------ -- ---------- r �j 0 W44 vi nue NUI, 1 305v- 0 q p re, Oro,, ;Id JL Alm wFui-4G1NL Irr, ---- --------- - - ----- - :M&Ts EL32 =MVh%W Jffi Page 3 Item#10. C. Common Drive Exhibit(date: 1/13/2021 C) E. SAWTELLE PEAK IT, 5' LANDSCAPE 0' COMMON DRIVEWAY 9 2 0' (3 5151 0 5' cm WARRICK 4 COMMON DRIVEWAY EXHIBIT Page 4 Page 181 Item#10. D. Preliminary Plat Landscape Plan(date: l/14/2019 O O Q 0 O Q O n Q. 'n O AND © o- FOOI c.ls-c r� L'Ra IL M^n - i ( V S n r� Q i.A4�lAR 5'FFf- � � 1 I � V 00 ° 5 S."Rlld�nF�i RIFT 0 y v OleAul[n S'H.L' y v o � � PluenusTF£F.r �- Q .: E. Final Plat Landscape Plan(date: 11/12/2021) '" -i- T _ 1 - --I - - - --- - -- - , -1 IT I � 1 1 L - J�3 . -•'' E SAWi$,.E PENC srREbr 1. E$AWia1E PEAK 1 p O Q G O O C D I p p C ---T-- - r - 1 -- -- t n --? 41 - - OVERALL LANDSCAPE PLAN • - nl A- 1,rn,RR v Page 182 Item#10. F. Emergency Access Exhibit(date: 1/25/2021 WAWCA-S' BDI VISION NO 4 LOCATED IN THE NWI 7/4 OF THE MC 3/4 of %Q-ton 42, TJN,, R!F-, LCtlEII Q.M., ADA COUNN, OAN0 f4— 2021 {7 ahow� nM•�rm �h eau iwrr+.rr aree� X e ny��u.MN rrr.rarer ryes A -wl WpOk � ■e Mots.yaw i�ww3e titnN*r,nt ua�e n tt�A e_ti: I � �wr-mow.•x wr . k+eia�utt NAVwtiw'.•t rL•atlrridlM.Y sa FF I' r - �_1__.fVM'775—• 'r�it �` 41A'r __i W-- x krt1+ _ �rrn ar iusr R er. �vnm' AX.T.,.ar ws- Z 1iYyrn 111'CM Err. _ ,a,i Mrll#Y1;#M ii6;— mod FL Y rnYSl¢6-r 1NsxLINIL•s��C�1N�mA'xJ.� r *ruOr! MCA=WMML _ u ' �Yx�orrtepm iru air-u4,v�s��:ao rimmrt r•n�.rv� .x xo-UR. �vro wa w��u AY � � � e9CIS PDT - ■■ rw7M uranrr r.,e ti SHMTT I OF i GROUP,LLr. Page 6 Page 183 Item#10. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0115,Development Agreement#2019-019693). 2. The applicant shall obtain the City Engineer's signature on the subject final plat by 1 1/19/2022, or apply for a time extension, in accord with UDC I I-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Gregory G. Carter,Idaho Survey Group,dated 1/11/21 is approved with the following revision: a. Remove Note No 10 regarding the pedestrian easement as it is not part of this phase. b. Add the following notes to the final plat: i. The bottom of structural footing shall be set a minimum of 12-inches above the highest established normal ground water elevation. ii. Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owner's association. 5. The landscape plan prepared by Breckon Land Design, dated 1/12/2021, is approved with the following revision: a. A note shall be added to the landscape plan that indicates if there are any existing trees on the subject property that are four-inch caliper or greater and how they will be mitigated as set forth in UDC I I-3B-IOC. 6. The ACHD drainage pond proposed on Lot 33,Block 4 shall be landscaped in accord with UDC 11-3B-I IC. Prior to signature on the final plat,the applicant shall provide a detail of the pond design that demonstrates compliance with the aforementioned standards. 7. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. 8. The applicant shall comply with the common drive exhibit attached as Exhibit C. 9. Future development shall be consistent with the conceptual building elevations included in the Development Agreement. 10. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster Sue Prescott at 887-1620 for more information. Page 7 Page 184 Item#10. B. Public Works Site Specific Conditions: 1. Two additional streetlights are required on E. Sawtelle Peak, in order to meet spacing requirements of drawing 6c of the Meridian Design Standards. One light should be added near Lot 9,Block 8 and Lots 17/18,Block 6. One additional light is required on S. Colusa Ave to meet spacing requirements near Lots 30/31,Block 4. General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 4. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures.Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 8 Page 185 Item#10. 10. Applicant shall be required to pay Public Works development plan review,and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 11. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. All grading of the site shall be performed in conformance with MCC 11-14B. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting(http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval,which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at Page 9 Page 186 Item#10. (208)888-5242 for inspections of disconnection of services.Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 10 Page 187 Item#10. Charlene Way From: Alan Tiefenbach Sent: Thursday, February 11, 2021 8:04 AM To: Adrienne Weatherly; Charlene Way; Chris Johnson Subject: FW: Warwick No 4 Response to qualified open space for Warwick NO 4. Alan Tiefenbach Current Associate Planner City of Meridian Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 Built for Business, Designed for Living From: Matt Schultz<schultzdevelopment@yahoo.com> Sent:Wednesday, February 10, 2021 9:48 PM To:Alan Tiefenbach <atiefenbach@meridiancity.org> Subject: Re:Warwick No 4 '::xd:eirur:d: Sender der-Please use caution with links or attachments. Alan, looking at that original open space exhibit....we didn't count any areas in Phase 4 for qualified open space except for the 8'park strips which we still have. I totaled up all of those SF callouts and they equal the overall 5.57 acres of qualified open space on the site. Essentially, Phases 1-3 provided all of the qualified open space. Matt Schultz Schultz Development LLC (208) 880-1695 On Wednesday, February 10, 2021, 12:27:52 PM MST, Alan Tiefenbach <atiefenbacha-meridiancity.org>wrote: There are no areas listed on the final plat or the landscape plan. Are the qualified open spaces as shown on the exhibit the same square footages of what is shown on the Phase 4 landscape plan? I can scale them out approximately, but can't get it down to the foot. 1 Page 188 Item#10. Alan Tiefenbach I Current Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 Built for Business, Designed for Living From: Alan Tiefenbach Sent: Wednesday, February 10, 2021 10:50 AM To: Matthew Schultz <schultzdevelopmenta-vahoo.com> Subject: RE: Warwick No 4 This might help. Thanks Alan Tiefenbach I Current Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 Built for Business, Designed for Living From: Matt Schultz <schultzdevelopmenta-vahoo.com> Sent: Wednesday, February 10, 2021 10:48 AM To: Alan Tiefenbach <atiefenbacha-meridiancity.org> Subject: Re: Warwick No 4 ':'Xteirind Sender-Please use caution with links or attachments. typically don't do them for individual phases since we conform overall to the original preplat that had an open space exhibit...see attached 2 Page 189 Item#10. Matt Schultz Schultz Development LLC (208) 880-1695 On Wednesday, February 10, 2021, 10:42:52 AM MST, Alan Tiefenbach <atiefenbacha-meridiancity.org>wrote: Did you prepare an open space exhibit for this one? Alan Tiefenbach I Current Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-489-0573 1 Fax: 208-489-0571 Built for Business, Designed for Living City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208-888-4433 www.meridiancity.org All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 3 Page 190 Item#11. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. Page 191 Item#11. CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E IDIAN�' AND DECISION& ORDER In the Matter of the Request for Modification to Existing Development Agreement (Inst. #111052691) to include subject parcel into the Scentsy Campus Development Agreement, expand the allowed uses of the development agreement to include light industrial uses, and update approved concept site plan and elevations, by Sam Johnson, Hotl LLP. Case No(s). H-2021-0002 For the City Council Hearing Date of: February 23, 2021 (Findings on March 9, 2021) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of February 23, 2021, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 23,2021,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 23, 2021,incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of February 23,2021 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17, 2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCENTSY CAMPUS-MDA—H-2021-0002 Page 192 Item#11. 7. That this approval is subject to the terms all in the attached Staff Report for the hearing date of February 23,2021, incorporated by reference. The terms are concluded to be reasonable and the applicant shall meet such requirements. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a modification to include the subject parcel into existing Development Agreement(Inst. #111052691), expand the allowed uses of the development agreement to include warehouse uses, and update approved concept site plan and elevations is hereby approved per the provisions in the Staff Report for the hearing date of February 23, 2021, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of February 23,2021 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCENTSY CAMPUS-MDA—H-2021-0002 Page 193 Item#11. By action of the City Council at its regular meeting held on the 9th day of March 2021 COUNCIL PRESIDENT TREG BERNT VOTED COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 3-9-2021 Attest: Chris Johnson 3-9-2021 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 3-9-2021 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCENTSY CAMPUS-MDA—H-2021-0002 Page 194 ►tem#". EXHIBIT A STAFF REPORT E IDIANn-=- COMMUNITY DEVELOPMENT DEPARTMENT A H O HEARING 2/23/2021 Legend DATE: leiPro}ect LccafHm TO: Mayor&City Council L FROM: Alan Tiefenbach,Associate Planner 208-489-0573 SUBJECT: MDA H-2021-0002 Scentsy Campus-MDA _ LOCATION: The site is located at 2499 E. Pine Ave,at the southwest corner of E. Pine Ave. and N. Hickory Ave.,in the SE '/4 of Section ; 8, Township 3N,Range I E. _ i I I I. PROJECT DESCRIPTION ^' Modification to existing Development Agreement(Inst. #I 11052691)to include subject parcel into the Scentsy Campus Development Agreement, expand the allowed uses of the development agreement to include light industrial uses, and update approved concept site plan and elevations. II. SUMMARY OF REPORT A. Applicant/Representative: Sam Johnson—2701 E. Pine Ave,Meridian, ID 83642 B. Owner: Sam Johnson,Hotl LLP, 2701 E.Pine Ave,Meridian, ID 83642 III. STAFF ANALYSIS History In 2007, 94.69 acres of land was annexed into the City, combined with an additional 75.67 acres of land and rezoned to General Retail and Service Commercial (C-G). All 170.36 acres was then platted into 61 lots as the Pinebridge Subdivision(AZ 07-006,RZ 07-010,PP 07-008).This included the 11.74- acre subject property. A development agreement (Pinebridge DA Instr.108022893) was recorded as part of the annexation. In 2010, a development agreement modification was approved for 35 +/- acres of the Pinebridge Subdivision (Scentsy Campus MDA 10-010, Instr.111052691). This was requested on behalf of Scentsy to develop a distribution center and corporate campus. The DA included modifications to the allowed uses, a conceptual site plan and elevations. The distribution center and office tower have been subsequently built out in 2010 and 2011 (CZC 10-078 and CZC 11-051). Page 1 Page 195 EXH I BIT A In 2012, the applicant purchased the 11.75-acre subject property and included it into a new plat of 7 commercial lots specifically for Scensty,the Scentsy Commons Plat.Because the subject property was purchased and replatted into this subdivision after the Scentsy Campus development agreement modification, it is still part of the Pinebridge Development Agreement. In November of 2020,the applicant requested a pre-application meeting to discuss the construction of an approximately 211,000 sq. ft. warehouse building on the subject property. Because the property is zoned C-G under the Pinebridge DA, warehouse uses are not allowed as a principally-permitted use. Staff recommended the applicant modify the existing Scentsy Campus DA to include the subject property and expand the allowed uses to include light industrial uses in this location. The DA modification also proposes a new concept plan which includes the two existing buildings that were constructed in 2011 and 2012 as well as reflects the location of two future buildings. Elevations illustrating conceptual building architecture have also been submitted to replace existing elevations. Staff Analysis of Proposal to Modify Development Agreement a. Use All of the properties within the Scentsy Campus Development Agreement are zoned General Retail and Service Commercial District(C-G). The applicant proposes to add"light industrial use"as a principally permitted use to the development agreement. The purpose of this modification is to allow warehouse uses as a principally-permitted use for the onsite storage of raw materials and finished goods, whereas it is only allowed as an accessory use in C-G. The warehouse and office use intended in the new building would be integral to and complementary of the distribution center and office towers that have already been constructed,as well as the warehouse uses to the south on the other side of E.Commercial Street. As the property is a manufacturing and distribution center, within an intensely commercial area surrounded by I-L uses on three sides,and more than 500 feet from the nearest residential zoning (R-40), staff finds this is an appropriate use. However, staff believes additional clarification is necessary as the proposed DA amendment allows "light industrial." Light industrial"is not just specifically warehouse uses.Allowing everything permitted in light industrial would allow additional uses such as public utilities, indoor and outside storage facilities, freight and truck terminals,vehicle impound and repair, and indoor shooting ranges. Staff recommends revising 4.1 (uses allowed) to read "warehouse uses" rather than light industrial. b. Concept Plan The existing DA references a concept plan that was submitted in 2010. The Scentsy Campus as it has subsequently built out substantially conforms to the site plan,except the subject parcel being included into this present DA modification was not included, and what was shown as a future pad site at the northeast corner of the properties has been developed as open space. The applicant has already submitted a certificate of zoning compliance (CZC) for the future warehouse pending approval of this DA modification,and the existing development,proposed CZC and updated site plan are consistent. Staff supports this amendment. c. Elevations The existing DA references black and white elevations that were submitted in 2010. The existing distribution center and office tower substantially conform to the elevations. The updated color elevations as submitted reflect the architecture of the existing development and the proposed warehouse, although staff did make some minor comments during preliminary review of the CZC regarding rooflines, additional architectural features and modulation. Staff Page 2 Page 196 EXH I BIT A believes the revised elevations as submitted would reflect the general architectural character of the existing Scentsy Campus. IV. DECISION A. Staff: Staff recommends the City Council approve the following amendment to Development Agreement#111052691 with the revision recommended by staff as shown on Exhibit A dated 1/11/21. B. The Meridian City Council heard these items on February 23, 2021.At the public hearing.the Council moved to approve the subject development agreement modification request. 1. Summary of the City Council public hearin_e_: a. In favor: Sam Johnson b. In opposition:None C. Commenting:None d. Written testimony:None e. Staff presenting application: Alan Tiefenbach f. Other Staff commenting on application:None 2. Key issue(s)of public testimony_ : a. None 3. Key issue(s)of discussion by City Council: a. None 4. City Council change(s)to Commission recommendation: a. None Page 3 Page 197 ►tem#". EXHIBIT A V. EXHIBITS A. Proposed Revisions to Development Agreement(date 1/11/21:) DEVELOP -NT AGRIE EhEE-- T PARTIES: 1. City of Idi m H.O.T. 1,U.GILLP, OwuerDe eloper THIS DE.VE LOP- Eh'T AGREEMENT (this ,fig ment), i� made and entered into this day of 202 i. by and bet?:een City-ofMeridian, a unruxic ipal corporation of the State of Idaho, hereafter -called CITE_ and H_O.T. 1, Lam_ whose address is 499 9. 6ms&1701 E. Pine Ave, Meridian, ID 836424, herea�r called O -ER+DEVELOPER I. REC ITALS- 1.1 WHEREAS, Owner is the s ole mwnei_ im law and or equity-_ of certain tract of rand in the C4=ky of Ada? State of Idaho_ described in Exhibit 'LA",which is am-shed hereto and by this refe€ence incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS. I.C. § 6 7-6511A- Idaho Code. provides that cities may..by ordinance. require or permit as a condition of re-zoning that the u � Developer make a written con mitineut concerning the use or development of the subject Propel and 1.3 WHERF--iS,De%Tk,ea has submairted an application fora Modilcation of the Development Agreement dated 2-28-08_ instnmmutV 108022893 (Pinebndae DA)and Modification cp L e D-velok}meur Ameement dated 6-30-11. iustn memr# 111052691 (HOT 1 D fi); and 1.4 WHEREAS, (hmerq)e%,eioper made iepreseutations at the public hearing before the Meridian Uy Council: as to bore•the subject Pr-operty M11 be developed and what improvements will be made; and _. ;4z ram _ Gety ft5d G tiTi &6ela L,2"`a to thfft -EeFt''rsa n 9 1.43 1.6 WHEREAS. City and Owner/Dmx lcpei now desire to remove a portion of land referred to as Exhibit `AA' from the original De,'elopment Agreement, and add Said land to the HOT l Deyelolmaen�A gTeL •hich EErELOMENT AGREE=— PAGE I-OF 9- Page 4 Page 198 Item#11. terms have been approved by the Meridian City Coun J in accordance with Idaho Code Section.67-6511. 1.7 WHEREAS, record of the proceedings for the requested development agreement modification for the subject Property held the City Councal, include respouse3 ofgovernment subdivismOns providing semki eswithin the City of Moidian planning iunsdictim and received further testimony and comoemk and L S 111MRL IS_ City Council, the 4AL day of Jami%i5-_ . has approve d Findings of Fact and Cmchudons of Law and Decision and Order_ set forth in Exhibit B. which are ai#a,ched hereto and by this �terent e incorporated herein as if set forth i4 fill_ hereinafter rued ro as (the Findings); and 1.9 WHIRE S.the Findings of Fact and Conclusions of Law and De Lsion and Order Mires the Omer.-Developer to enter into a development agreeme,t to reflect the change of mmership in the snb�ecr property-and 1.10 OW ER+DEE-ELOPER demos it to be in its best interest to be able to enter into this Aizreement and acl-nowledges that this Agreement );-as entered mto voluntarily and at its urging and requests; and 1.11 �IMRL IS, Ciry requires the O r eloper to enter into a dew elopma,ent agireemew for the puapose of ens=E than the Property is developed and the subsequent use of fe Property i, in accordance with the terms and comhlions of this development agreement, herein being established in accordance with#lie amended Comprehensniv Pian ofthLe City of Meeirdian adopted kugust fi,W.,ResolutiouNa.W.382,and the Zoning and Development 4rdivances codified in Meridian Unified Development Code_Title 11. NOW,THEREFORE.in consideration of the covenants and conditions set forth bereig- the parties agree as follow,: ?. L;C Ol OR-ITION OF RECrr--kLS: That the above recitals are contrmtual and binding aid are inc and&rated herein as if set forth in full. 3. DETIEN TONS: For aIlpurposes of this Agreement the folio r words_terms. and phrases herein coubi and in this section ,hall be defined and interpreted as h,ereinprovide-d for. unless the clear context of the presentation of the s asp requiEes otherwise: 3.1 CITI: means and refers to the City of Dietician, a party to this Agreement, which is a m m-cLpa3 Corporation and goverament subdivision of the state of Idaho_orgamed and exiistng by iutue of law DEJ,LC --%-I AGREEWEbU—SC£tvT 49"4 -Gib) PAGE 2 OF 9 rage Page 199 Item#11. of the State of Icbha. v hose address is 33 East Broadway Aveme, Staff recommends Meridian_ Idaho 23 2_ this be revised to read""warehouse 3-2 OWN'�MDEVEELOPER; mews and refers to H.G.T_ 1,ELLPA;, uses are allowed as 2701 E. pMe Ave. I1eri M 93642. a principally the party that is do eloping said Property and shall iucbade any permitted use subsequent developer(s) of the Property,. within the C-G zone." 3.3 PROPERTY: means anal refers to that certain parcel(s) of Property located in the Cry of Ada. City of Meridian as described in Exhibit A describing the parcels to be zoned C-G(Gemeral Commercial District) attached hereto andby this reference =' rporatedherein as if set forth at lengtk USES PER LfITTED BY THIS _ GREE'MEN T: 4.1 The n,es allowed pursuant to t�us Agreement are only those uses allowed under Citv's Zoning Ord nonce codified at Meridian Unified Development Code § 11-2B-2 and- per this agr w.mt_ light-industrial use is allowed as a Pri.Qci-pall-'Permitted use within the C-0 zme. 4.2 No change in the uses specified in this Affr+enaent shag be allowed -Without nmxhficadon of this Azreenifid. S. CG-'DTIIG'NTS VER TG DEVELOP EN7 OF SUBJECT PROPERTY: 5.1. Owner+ -eloper shall develop the Property in accordance with the follcNing special conditions: 1. Development of the property shall subst~antiaily-comply Aith the conceptual site plan and elevation submitted with the subject application and the Concepts outlined belDw. 3. The fbllm ing concepts shall be employed in the de,-elvpmment of the property-: a. general mass'ing of buildings, roundabouts and landscape islands irz streets shall be constructed as generally show on the camcephW site Plan Fi e4� TA. ire., dated -- 1- . b. Pedestrian connections shall be comtructed between buildings in the forma of pathways dis&gtiished from vehicular driving surfaces tbrmw the use of pavers, colored or spored concrete, or bricks; c Common areas with site anlenides Vie.,p slcow t ands_water featares, picnic areas, flower gardens. public an. etc.) are eneownged as be included within the development_ M- VELC TrAGREEMENT-SC£tvTM PAGE;GF S; Page 6 Page 200 Item#11. r X H I I7 I T A d_ Extmor building veal should demonm-ate the appearance of high- quality materials of stone, brick_ wood, or other native materials (acceptable materials include tinted or texhued masonry-block_textured or painted architecttual concrete panels_or stucco or stucco like synthetic materials_ Smooth faced concrete block_ tilt-up concrete panels_ or prefabricated steelpanels are acceptable with theaddition ofpmnt andror higb-q�ality accent materials. e_ The building design shall incorporate at least 2 changes in one or a combination of the follo%&mg: color_ texture and materials; £ Reoflmes shall demonstrate 2 or more of the f011ou7ng: mTrhang* ea-Ts_sloped roofs:two or more roof planes:var}ine parapet heigbN and COMM' g- The pnniacy building mtrantes shall be clearly defMed by the arclutecttyal desipi of the building. h. Buildings will be constricted in the order they are generally listed on the conceptual site plan(A}B,C,etc.) c 6_ C'01JT1J_kNC'E PERIGWCO SENTY TO REZONE:Tins Agreement and the conwutmerds contained herein shall be to miinated,and the zoning designation reversed,upon an uncured material default of the 0-%uer -eloper or 0wnerfEk%,eloper-s heirs_ successors, assigns_ to comply Mth Section 5 entitled -Condition. Gm erning Developnumt of Subject Property of this agreem t within two ye-ars of the date this Aaeernent is effective, and after the City has complied with the notice and hearing procedures as outlined in Idabo Code§ 67- 6509, or any subsequent amendments or recodifications t]iereof. 7. I]FF XEL C OINSENT TO DE-AX-NE LTIO -A-N-D REVERS U OF ZONP GDE IGNATIO'ti: 7.1 Acts of Default. Ei#herparty's failirre to 5it.I fullyeaniplywith at of the terius and conditions included in this A_zreenient shall constitute default under this Agreement. 7_2 Notice and Cure Period. In the event of Ommer,IDeveloper's default of this Agreement. Owner-Developer shall ]rare thirty (30) days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default_which action must be prosecuted wAb diligence and completed witlim one himdred eighty (180) days: pro,Lided. however_ that in the case of any such default that cannot-%itb diligence be cured within such one hundred eighty(180)day period,titer the time ano-wed to cure such failure auv be extended for such period as DEEVECGPMEDYT AGREE_ME+7'-SCZN'TSY-@,-�: ) PAGE#OF 9 Page 7 Page 201 r i � 3 z EXHIBITA B. Proposed Revised Concept Site Plan(date W 11,121 2/19/202 1) C. Proposed Elevations " 4 _ ti Pageag- • item#". EXH I BIT A LO J-� f � � - Y t � t � 4 i Page 9 Page 203 Item#12. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Findings of Fact, Conclusions of Law for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. Page 204 Item#12. CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-, AND DECISION& ORDER In the Matter of the Request for Annexation of 0.75-Acre of Land with an R-2 (Low-Density Residential)Zoning District,by Richard Schnebly. Case No(s). H-2020-0115 For the City Council Hearing Date of: February 23, 2021 (Findings on March 9,2021) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of February 23,2021, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 23, 2021, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 23, 2021, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of February 23,2021,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 23,2021, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCHNEBLY ANNEXATION H-2020-0115 - I - Page 205 Item#12. reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for annexation and zoning is hereby approved without the requirement of a Development Agreement per the Staff Report for the hearing date of February 23,2021, attached as Exhibit A. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. E. Attached: Staff Report for the hearing date of February 23,2021 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCHNEBLY ANNEXATION H-2020-0115 -2- Page 206 Item#12. By action of the City Council at its regular meeting held on the 9th day of March 2021. COUNCIL PRESIDENT TREG BERNT VOTED COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison 3-9-2021 Attest: Chris Johnson 3-9-2021 City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 3-9-2021 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SCHNEBLY ANNEXATION H-2020-0115 -3- Page 207 Item#12. EXHIBIT A STAFF REPORTC�WEIIDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT I D A H O HEARING 2/23/2021 Legend DATE: leiPraject Lacfliian TO: Planning&Zoning Commission 01 FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: H-2020-0115 Schnebly Annexation y =FRA tcLIN'RD LOCATION: 2690 E. Franklin Rd., in the SE 1/4 of h Section 8,Township 3N.,Range IE `----' I. PROJECT DESCRIPTION Annexation of 0.75-acre of land with an R-2 (Low-Density Residential)zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 0.75-acre,including adjacent right-of-way to section line of E.Franklin Rd.; 0.63-acre,exclusive of right-of-way Future Land Use Designation Commercial Existing Land Use Rural residential(one single-family home) Proposed Land Use(s) No change(continue existing residential use) Current Zoning RUT in Ada County Proposed Zoning R-2 Lots(#and type;bldg/common) NA Amenities NA Physical Features(waterways, None hazards,flood plain,hillside) Neighborhood meeting date;#of 11/21/20; 1 person called,no one attended meeting attendees: History(previous approvals) None Page 1 Page 208 Item#12. B. Project Area Maps Future Land Use Map Aerial Map Legend 0 Legends, f .� Pro}ect 0 Lacafmn I Project Lflc7-or I T J I pp " 6. 2 76_ s E LANARK ST ` E LANARK Civic I F ST 1 ' -FRA fcLIN-RD 2.73 ensih� E'FRAN VTIN'RD Lo - R sie nt aI . o Zoning Map Planned Development Map (fLegend let Project Laca-Ror _ �- I Pro4ect Lflcafian 0 I-L — Plar red Parcels JC72� ST i i t CI RUT 21 'FRA KLIN'RD =FRA fcL IN, - L-O R1 L4L F III. APPLICANT INFORMATION A. Applicant/Representative: Richard Schnebly—4050 E. Hubbard Rd.,Kuna,ID 83634 B. Owner: Same as Applicant C. Contact: Same as Applicant Page 2 Page 209 Item#12. IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper notification published 1/1/2021 2/5/2021 Radius notification mailed to properties within 300 feet 12/29/2020 2/2/2021 Public hearing notice sign posted 1/9/2021 2/13/2021 Nextdoor posting 12/29/2020 2/2/2021 V. STAFF ANALYSIS The Applicant proposes to annex 0.75-acre of land,including adjacent right-of-way to the section line of E.Franklin Rd.,with an R-2(Low-Density Residential)zoning district. A legal description for the annexation area is included in Section VII.A.,which depicts the area within the Area of City Impact boundary. The reason for annexation is the existing septic system on the single-family residential property failed late last year and the Applicant had to hook-up to City water and sewer service.No new development or redevelopment of the property is proposed at this time and the use will remain residential for the foreseeable future. The Applicant entered into an agreement with the City for extension of domestic water and sewer service outside Meridian city limits for the subject property(Inst. #2020-151430). This agreement allowed the property to hook up to City water and sanitary sewer service with disconnection from the private well and septic system. A provision of the agreement requires the property owner to apply for annexation of the property into the City as proposed with this application. The Comprehensive Plan Future Land Use Map (FLUM) designation for this property is Commercial. Because there is an existing home on this property and the use is proposed to remain residential,an R-2 zoning district is requested as a"placeholder"zoning district until the property redevelops in the future.A commercial zoning district would create a non-conforming use(i.e. a single-family residential dwelling is not a permitted use in a commercial zoning district),which is not preferred. Prior to re-development, a rezone should be requested and development proposed consistent with the Commercial FLUM designation. To ensure future development is consistent with the Comprehensive Plan and the land use desired for this property, Staff recommends a Development Agreement as a provision of annexation pursuant to Idaho Code Section 67-6511A,that requires the property to be rezoned and the agreement modified to include a conceptual development plan prior to any change in use and/or development of the property. With future redevelopment of the property, access via E. Franklin Rd. and access and interconnectivity with adjacent properties will be evaluated in accord with the provisions listed in UDC 11-3A-3. An attached sidewalk exists along E. Franklin Rd.; a detached sidewalk may be required as set forth in UDC 11-3A-17C. A street buffer will be required along Franklin Rd. as set forth in UDC Table 11-2A-4 with landscaping per the standards listed in UDC 11-313-7C. VI. DECISION A. Staff: Staff recommends approval of the Applicant's request for annexation&zoning with the requirement of a Development Agreement per the Findings in Section IX. Page 3 Page 210 Item#12. B. The Meridian Planning&Zoning Commission heard these items on January 21, 2021. At the public hearing,the Commission moved to recommend approval of the subject AZ request. 1. Summary of Commission public hearing_ a. In favor: Rich Schnebly,Applicant b. In opposition:None c. Commenting. None d. Written testimony: Brad Miller,Adler Industrial; Rich Schnebly,Applicant e. Staff presenting gpplication: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony a. Concern pertainingtpatibility of R-2 zoningof f the property with adjacent industrial uses to the north—suggests commercial zoning might be more compatible and a better option. b. The Applicant requests not to have a development agreement requirement for this property due to financial constraints pertaining to paying an additional DA fee. 3. Ke, ids)of discussion by Commission: a. Buffer requirements that may apply on adjacent industrial property if the subject property is zoned residential instead of commercial as designated on the FLUM (a buffer was already required on the adjacent property to the north), b. The reasons for requirement of a Development Agreement and whether or not one is needed to ensure future development is consistent with the Commercial designation. 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. None C. The Meridian City Council heard this item on February 23,2021. At the public hearing the Council moved to approve the subject AZ request. 1. Summary of the City Council public hearing: a. In favor: Rich Schnebly.Applicant b. In opposition: None c. Commenting:None d. Written testimony,None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. The Applicant requested either no requirement for a DA or waiver of fees for such if one is required. 3. Key issue(s)of discussion by City Council: a. The reasons for requiring a DA and if one is necessary as a provision of annexation. 4. City Council change(s)to Commission recommendation. a. The City Council did not require the Applicant to enter into a development agreement with the City as a provision of annexation. Page 4 Page 211 Item#12. VII. EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map SURYETINS L RIPPIBO � 'k 4L $FRV1C1 Anncxaton Land Description A parcel of la d being a portion of the southwest quarts of 1ha aautheast quarter of Seuiort S, Township 3 North.Range 1 EW of the Boise MuAan,Ada County,Idaho,being mare- pw[cuiarly described as follows= Commencing at the brass cap Manu4trerlt U tht earner common to Sectiam$,9, 16 and 17,T3N, R1 E as shnum on Recwd of Sun-e+r N.D.7711.Records of Ada{'witty.Idaho from which the found ka m cap monnmmt at the quarter comer commcm iD vud Sectians l£and 17 bexe,S SW 32'00'W a Aistunoc of 2571.02 fiat as shown on said Rcurd of Suacy rasp:thttx S 8913�1' W'W along the section line for a dMance of l571.18 feet to the REAL POINT OR BF:GENNING;. Theace continuing S SW 32'Or W for a distance-of 100.ioo feet: Thew,e lei 00'29'W'yr for a dirmwe of 342.11 feet; 'nccnec S 72"37'WE far a distance or 105-23 fcvt; Tl --wc S 00'26' 11"E for a distance of300.95 feet to the lRRAr. PONT OF BEGINNING; Psrc,�-1 8Mt4ns 0_749 ages or 32,626 squme feet,morc Dr Icsg_ The Wx"description is wrinm from r=ord data shown on R$eord ofSurvey alp_7711,records of Ad%C ,Idaho. L 1 46 A4. 0 . 1 tM W.FWS$I..Sulks 306` Bch,ID n7U2 °Phone:309-4e15�4221 WWW-aoCUr urMY0t5-Qr,M Page 5 Page 212 Item#12. -EXHIBITMA -- - A RM ICV OF Nt SW T 4 OF THE SE P 4 If >P ADA COUNTY PDAM0 ti fia SCALE "=50' � 2690 E FRANKLfN sc AAWFX4 TION AREA 4.1 4 0.74!9 Acrew i M,626 -qquure Feed 4 s � 11463 OF 4 I � . L4 pj% I -- $W— I t`d' E Fi?Al1 UOV ROAD LEGEND BASIS OF aCAWC +t+i'NEXA TlF BotlrrAfi7 * r PARCEL LWE �. � 1t�W-}I0p�:rert kIN —WM —FA —R'w —W—R�'— RIGKT—OF—IAA Y �bt,Idaho B3702 tto www.8ct„retesurvey�1mffl A GAE ,A T€O PONT ROS No. 7711 y SATE NOV,.MM JOB 20-3[10 Page 6 Page 213 Item#12. VIII. CITY/AGENCY COMMENTS A. PLANNING DIVISION Prior-to approval of the annexation ordinanee, a DA shall be entered into between the City o Gtiffently, a fee of$303.00 shall be paid by the Applieant to the Planning Division prior-to eommeneement of the DA. The DA shali be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA a. Prior-to any ehange in use or redevelopment of the subjeet property, a rezone to -a eommer-eial zoning distfiet and a madifieation to this agreement shall be requested to inelude a eeneeptttal development plan eeasisten�with the Commer-eial Ftttttr-e ha-ad Us-e Map (FLUM) designation and guidelines in the Compr-ehensive Plan. b. Futufe development of this site shall be eonsistefA with the applieable standards in the The City Council did not require a development agreement as a provision of annexation. B. ADA COUNTY DEVELOPMENT SERVICES https://weblink.meridianciU.orgj ebLink/DocView.aspx?id=217667&dbid=0&repo=MeridianC IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds annexation of the subject property with an R-2 zoning district and requirement for the property to redevelop in the future consistent with the Commercial future land use map designation in the Comprehensive Plan is appropriate for this property(see Section Vfor more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment to the R-2 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2B-1 in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. Page 7 Page 214 Item#12. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. Page 8 Page 215 Item#13. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Development Agreement Between the City of Meridian and Mary Taysom (Owner) and Melanie Pearson (Developer) for Pearson Subdivision (H-2020-0098) Page 216 ADA COUNTY RECORDER Phil McGrane 2021-038392 BOISEIDAHO Pgs=27 NIKOLA OLSON 03/10/2021 12:19 PM CITY OF MERIDIAN, IDAHO NO FEE .-xDDENDUM TO DEVELOPMENT AGREEMENT PARTIES: I City of Meridian 2. Mary Taysom. Owner 3. Melanie Pearson, Developer. THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 9th day sfj March 2021,("ADDENDUM"),by and between City of Meridian,a municipal comoration of the State of Idaho("CITY"),whose address is 33 E. Broadway Avenue,Meridian, Idaho 83642 and Mary Taysom, ("OWNER") whose address is 175 W. Paint Horse Lane, Meridian,ID 83642 and Melanie Pearson("DEVELOPER")whose address is 1717 N.7th Street Boise.ID 93702. RECITALS A. CITY and OWNER and/or DEVELOPER entered into that certain, Development Agreement that was recorded on January 28,2016 in the real propertyrecords of Ada County as Instrument No. 2016-007442 ("DEVELOPMENT AGREEMENT"). B. CITY and OWNER and/or DEVELOPER now desire to amend the Development Agreement, which terms .have been approved by the Meridian City Council in accordance with Idaho Code Section 67-651 1k, NOW.THEREFORE,in consideration of the covenants and conditions set forth herein the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development, except as specifically amended as follow_s� S. CONDITIONS GOVERNING DE VEL OPMENT OF SUBJECT PROPER TY.- 5.1 Owner/Developers shall develop the Property in accordance with the following special conditions: a. This development is not currently serviceable by Meridian Sanitary Sewer or Water Systems. The parcel owners shall be required to cease using their wells and septic systems and connect at their expense, to the Meridian Sanitary Sewer or Water Systems when they become available per MCC 9-1-4 and 9-4-& ADDENDUM TO DEVELOPMENT AGREEMENT-H-2020-0098—PEARSON SUBDrVISION Page lof4 Item#13. b. Prior to City Engineer's signature on the final plat, the Applicant shall enter into Connection Agreement with the City of Meridian in accord with the i:onnection waiver letter attached in Exhibit VH.D of the Staff Report attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit"A_", c. The applicant shall place W. Paint Horse Lane (a private road) in a separate 56- Zoot wide non-buildable lot for the construction of a public collector street in accordance with the Master Street Map. Timina for the extension of the roadway is predicated on the redevelopment of the parcel bevond two residential lots or with the redevelopment of the MU-R designated parcels to the north. At the time said roadway is constructed,the Applicant shall relinquish their rights L11YL LIz\+lYl�"IlI LCIDl,I1Ili11L III 1"V\71 V1 �LY1111IL uliVt�OD 1 Vlll G 111EU1V�JUVllV 0LIVV L. 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de-annexation ifthe Owner and/or Developer,or their assigns,heirs.or successor shall not meet the conditions of this Addendum, and the Ordinances of the City U Meridian as herein provided. 3. This Addendum shall be binding upon and insure to the benefit of the parties' respective heirs. successors, assigns and personal representatives,including City's corporate authorities and their successors in office. This Addendum shall be binding on the Owner and/or Developer of the Property, each subsequent owner and any other person(s) acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City, in its sole and reasonable discretion. had determined that Owner/Developer have fully performed its obligations under this Addendum_ 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Addendum sets forth all promises, inducements, agreements, condition. and understandings between Owner and/or Developer and City relative to the subject matter herein,and there are no promises, agreements, conditions or under-standing,either oral or written, express or implied, between Owner and/or Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns,and pursuant,with respect to City,to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s)in accordance with the notice provisions provided ADDENDUM TO DEVELOPMENT AGREEMENT-H-2020-0098—PEARSON SUBDIVISION Page 2 of Page 218 Item#13. for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7 F.xrent�c�mPnr�P.t�}���thic A r1rlPnr�itm all t?rmc of the r►rPvinnc A urPPmPntc chap rPmars in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF,the narties have herein executed this Addendum and made it effective as hereinabove Drovided. OWNER: DEVELOPER: 4� ary Tay om Melanie Pearson CITY OF MERIDIAN Attest: Mayor Robert E. Simison 3-9-2021 Chris Johnson, City Clerk 3-9-2021 ADDENDUM TO DEVELOPMENT AGREEMENT-H-2020-0098—PEARSON SUBDIVISION Page 3 of4 Page 219 Item#13. STATE OF IDAHO 1 ss. County of Ada ) On this day of ,.2021,before me,the undersigned,a Notary Public in and for said State. personally appeared Mary Taysom known or identified to me to be the person who executed the above agreement. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. -- l�yl@0 Sieber' Not P lic Notary Public t ' at: t�l��� State Of Idaho v mmission exnires: , she.. 2�, '-1 4 L 188iGn No, 2818-1169 STATE OF IDAHO ss. County of Ada On this 3 day of_ FQ.b r �..��,2021,before me,the undersigned,a Notary Public in and for said State,personally appeared Melanie Pearssoit4mown or identified to me to be the person who executed the above agreement. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. MELISSA A.LEWIS Q COMMISSION#20180589 NOTARY PUBLIC Notary Public for Idaho STATE OF IDAHO Residing at e W COMMISSION EXPIRES 04/03/2024 My commission expires: 4 1 p 3 2-0 2-4 STATE OF IDAHO j ss County of Ada j On this 9th day of March 12021,before me,a Notary Public,personally appeared Robert E.Simison and Chris Johnson,known or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and ctc.lC.l1U 40'1Cl.f�'GU 1U 111G UItU OUG11 t ItV GKCGU[CU mu 0Q211:- IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in tbic rrrtifirata first nhni7r, -itt CHARLENE WAY COMMISSION#67390 Notary Public for Idaho NOTARY PUBLIC IDAH STATE OF IDAHO Residing at: Meridian,Idaho MY COMMIS&ON EXPIRES 3128122 Commission expires: 3-2R-2022 ttem#93. EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E IDIAN AND DECISION R ORDER In the Matter of the Request for combined preliminary and final plat consisting of 2 building lots and 2 common lots on 3.98 acres of land in the R-4 zoning district and Development Agreement Modification to allow the development of the property with one additional residential lot and specify the requirements for the connection of city services to existing and future residential structures for Pearson Subdivision, by Melanie Pearson. Case No(s). H-2020-0075 For the City Council Hearing Date of: October 13,2020 (Findings on October 27,2020) A. Findings of Fact I. Nearing Facts (see attached Staff Report for the hearing date of October 13. 2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of October 13,2020, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of October 13, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of October 13,2020, incorporated by reference) B. Conclusions of Law I. The City of Meridian shall exercise the powers conferred upon it by the "Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title I I Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019. Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code S I I-5A. 4. Due consideration has been given to the comments) received from the governmental subdivisions providing services in the City of Meridian planning.jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(PEARSON SUBDIVISION—FILE#H-2020-0075) I - Page 221 Item#13. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of October 13,2020, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for combined Preliminary/Final Plat and Development Agreement Modification is hereby approved per the conditions of approval in the Staff Report for the hearing date of October 13,2020,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1,the Director may authorize a single extension of the time to commence the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(PEARSON SUBDIVISION—FILE#H-2020-0075) -2- Page 222 Item#13. use not to exceed one(1)two(2)year period. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I I(UDC 1]-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651 IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved,said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis l. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of October 13,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(PEARSON SUBDIVISION—FILE#H-2020-0075) -3- Page 223 Item#13. October By action of the City Council at its regular meeting held on the 27th day of 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL.MEMBER LIZ ST.RADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) 2� ��+-- Mayor Robert E. Si iso Attest: SFAI ChrisJohnsa City Clerk Copy served upon Applicant,Community Development Department, Public Works Department and City Attorney. 10-27-2�20 By: Dated: City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(PEARSON SUBDIVISION—FILE#H-2020-0075) -4- Page 224 Item#13. STAFF REPORT E IDIAN-- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 10/13/2020 Legend ---'•---_..__� DATE: ® ProjectLacatic•i TO: Mayor&City Council FROM: Joe Dodson,Associate Planner a------ SUBJECT: H-2020-0075 Pearson Subdivision I J� LOCATION: The site is located at 175 W. Paint Horse Lane,on the west side of S. Meridian - --_ ' ' J/ Road approximately'/a mile south of Lake Hazel Road, in the SE '/a of the NE of Section 01,Township 2N.,Range I W. 1. PROJECT DESCRIPTION Request for a combined preliminary and final plat consisting of 2 building lots on 3.98 acres of land in the R-4 zoning district and a Development Agreement Modification,by Melanie Pearson. II. SUMMARY OF REPORT A. Project Summary Description Details V.1g,e Acreage 3.98(R-4 zoning district) Future Land Use Designation Mixed Use Regional Existing Land Use(s) Residential(one single-family homey Proposed Land Use(s) Detached Single-family Residential Lots(#and type;bldg./common) 2 total lots—2 single-family residential(one new lot) Phasing Plan(#of phases) Proposed as one phase Number of Residential Units(type 2 units—detached single-family homes of units) Density(gross&net) Gross—0.5 dulac. Open Space(acres,total NIA—Project size is below the 5 acre minimum. [%]Ibufferlquali bed) Physical Features(waterways, Rawson Canal—runs along eastern property boundary hazards,flood plain,hillside) adjacent to Meridian Road(area of minimal flood hazard). Neighborhood meeting date;#of August 5,2020—no attendees. attendees: Distance to nearest City Park(+ 1.6 miles to Discovery Park(76.8 acres in size,roughly 30 size) acres of this park has been developed at this time) Pagel Page 225 Item#13. Exhibit R Description Details pa se History(previous approvals) H-2015-0019(South Meridian Annexation):❑A Inst. #2016-007442 B. Community Metrics Description Details Page Ada County Highway District • Staff report�yeslno) Letter received from ACHD ■ Requires ACHD Commission No Action( wino) Access(Aterial/CoIlec tors/State Access is proposed via existing W. Paint Horse Lane, a Hwy/Local)(Existing and Proposed) private drive.No access is proposed to S. Meridian Road other than via existing access oFPaint Horsc Lane. Stub StrectllnterconncetivitylCross Other properties use existing W.Paint Horse Lane,no need Access For stub street access at this time. Existing Road Network Yes;private lane is existing and no new road dedication is proposed or required. Existing Arterial Sidewalks I The subject property has a small area of arterial street Buffers frontage along S. Meridian Road.There are currently no improvements along this frontage. There is an existing berm and buffer. Proposed Road Improvements Applicant is not proposing nor required to improve any right-of-way along S.Meridian Road or Paint Horse Lane at this tune. Fire Service No Comments—required turnaround is shown on ro e Police Service No Comments West Ada School District No comments were received for this project. Wastewater • Distance to Sewer Services NIA ■ Sewer Shed Soutli Slack Cat Trunkshed ■ Estimated Project Sewer Sec application ERUS s WRRF Declining Balance t3.96 ■ Project Consistent with W W NO—Subdivision will be on septic until utilities are Master Plan[Facility Plan :available in the area. ■ Additional Comments •Flow has been committed •Both units fur this subdivision will be on septic. •No proposed changes to Public.Sewer Infrastructure within Record. Any changes or modifications.to the Public Sewer infrastructure.,shall be reviewed and approved by Public Works. Water r Distance to Water Services NIA • Pressure.Zone ] • Estimated Project Water See application ERU's ■ Water Quality Concerns NIA Page 2 Page 226 Item#13. Exhibit A Description Details Page ■ Project Consistent with Water NO—no utilities are proposed with this subdivision as Master Pian they are not available at this time. • Impacts/Concerns There are no City utilities located in the area.The City Engineer will need to review and grant the utility variance request to not hook up to City water. C. Project Area Maps Future Land Use Map Aerial Map i -_ Legend - "Low DF Legend , Project Location Reside 0 Project Location - r -High-Density Residential Med-High - MU-RG Density Residenfial ' Medium Density Residential - Zoning,Map Planned Development Map Legend Legend �� [� EM.Project -- FETProject Location __-____T — m R-4 ' i RUT R•15 c-G JCity Limits ---Planned Parcels �—. , R-4 RUT R-4 RUT _J �. RR - Imo_- _ J r 1 ,LJ 1 l RUT-0-2 A ------- -- Cf 2 f R-4 ; RUT Page 3 Page 227 Item#13. Exhibit A III. APPLICANT INFORMATION A. Applicant: Melanie Pearson— 1717 N. T"' Street, Boise,I❑ 83702 B. Owner: Mary Taysom— 175 W. Paint Horse Lane, Meridian, ID 83642 C. Representative: Same as Applicant IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 7/17/2020 9/25/2020 Radius notification mailed to properties within 300 feet 7/14/2020 9/23/2020 Site Posting 7/25/2020 9/23/2020 Nextdoor posting 7/14/2020 9/23/2020 V. STAFF ANALYSIS To be concise,the subject application is proposing to subdivide one 4 acre lot into two lots for the purposes of allowing the current owner of the parcel to deed the new lot over to her daughter so that her and her family are close-by,this includes helping her daughter with her newborn child. The subject property was annexed in 2015 as part of a larger annexation known as South Meridian Annexation (H-2015-0019). There is an existing Development Agreement(DA) associated with the original annexation and property and this application constitutes development under City code. In reviewing the existing DA,the Applicant needs to apply for a Development Agreement Modification prior to the City Council hearing for this combined preliminary/final plat. Per the existing DA,the first modification is at no cost to the Applicant. The Applicant has submitted a concurrent DA Modification since being heard at the Planning and Zoning Commission; the new DA provisions are provided below in Section VIII.AI. The subject property has also received City Engineer and Public Works Director approval for a utilities waiver to not connect to City services at this time due to services being more than a half mile away.Staff finds that making a singular property owner pay for extending City services for a two lot subdivision is neither fair nor necessary. Central District Health(CDH)has also approved of an additional temporary well site and septic system—this fact further diminishes any concern Staff has with the Applicant's application regarding water and sewer services. Please see further Staff analysis below. A. Future Land Use Map Designation(hggs:llwit44.�i?ieridiancio,.or corripplai7) Mixed Use Regional—The purpose of this designation is to provide a mix of employment,retail, and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together, including residential,and to avoid predominantly single use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate Page 4 Page 228 Item#13. Exhibit A supporting uses. For example, an employment center should have supporting retail uses; a retail center should have supporting residential uses as well as supportive neighborhood and community services. The subject site is part of a large area in south Aleridian with this,fitture land use designation. However,much of these sites are already zoned R-4.medium-lon,density residential. This zoning does not allow or offer the Applicant the opportunity to develop the site in accordance with the future land use designation. Because this site is relativeh,small in comparison to most mixed use properties, Stafffinds that the mixed use requirements and policies cannot be obtained at this time. These policies should not be aimed,for at this time due to the fart that r10 other nearby properties o.,j r atrt,rnix n_f uses and hers=e not been redeveloped since their annexation in 2015—StafI"s review shows all of the nearby propertiev to still be low-density,residential hottres. There is always the chance that in the future much of this area in south Meridian will redevelop with larger parcels of land. At that time, it will be up to the proper4;owners to determine if redevelopment is applicable. B. Comprehensive Plan Policies[laps:ll►vKlia-.meridiarrcitv.orelcompplan): The applicable Comprehensive Plan policies are cited below with Staff analysis in italics. "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City"(2.01.01 C). The main purpose of the proposed development is to create a nnv lot for the Applicant to build a home nearby her mother, the existing property owner.All ofthe surrounding homes lay on large undeveloped lots riven though they are annexed into the City. This subdivision will not change the existing character of the surrounding development and will add an additional single-fantilti home.for the Cit17 ofMeridian. "Establish and maintain levels of service for public facilities and services, including water, sewer, police,transportation, schools,fire, and parks"(3.02.01.G). Staff finds that the existing and known: develop►Went of the immediate area create conditions that do not allow,for this property owner to connect to Cite water and server services as required try code.Public Works, Meridian Police Department and Meridian Fire have no objections to this small subdivision. No other serl�ices should be affected as the existing access is to remain. "Preserve, protect,and provide open space for recreation, conservation,and aesthetics" (4,05.0IF), Due to the size v,f the subject property'being less than 5 acres, there are no open space requirements. However, this application is on1v a two-lot subdivision where a majority,of each pat-eel will he undeveloped and remain natural space,for each property owner to enjgv. Although the proposed development does not align entirely with the current vision of the Comprehensive Plan, the predominate FLUM designation in the area is MU-R.Staff is of the opinion that it nigy be quite some time before City utilities are available to this area of Meridian and therefore supports the development of this property as it is consistent with the current R-4 Toning of fire property: .A min of uses should occur in the vicinity'with the redevelopment of the adjacent property to the north and east. For these reasons,staff believes the proposed development is generally consistent with the Comprehensive Plan. C. Existing Structures/Site Improvements: The subject site currently holds a single family home on the entire 4 acre parcel owned by the mother of the Applicant. This property, along with nearby properties,was annexed in 2015 but were not required to connect to City services at that time due to services not being available.This situation has not changed and because this subdivision is only for the purposes of creating one additional lot,Staff does not find it appropriate to require this owner to provide public utilities to their property at this time. However,when services do Page 5 Page 229 Item#13. Exhibit A become available in S. Meridian Road, the Applicant will be required to connect to them as conditioned in this application and the existing Development Agreement. D. Proposed Use Analysis: The proposed use is single-family residential; single-family detached dwellings are listed as principally permitted uses in the R4 zoning district per UDC Table 11-2A-2. The average lot size is 2 acres with the largest lot being 2.6 acres in size. The proposed use complies with all UDC requirements for the R-4 zoning district- E. Dimensional Standards(UDC 11-1): The submitted Preliminary Plat and Final Plat show lots that are I.36 and 2.62 acres in size. These proposed lot sizes are vastly larger than the minimum lot size requirement of 8,000 square feet for the R-4 zoning district.The existing R-4 zoning district also requires a minimum dwelling size of 1,400 square feet with the first floor gross area being at least 800 square feet. The proposed plait meets the UDC dimensional sttandards.far the R-4.zoning district. In addition• any future home built on the new parcel will be required to meet the rninhw an divelling size requirements as outlined in UDC Table 11-2A-5_ F. Access(UDC 11-3A-3, II-3H-4): Access to this development is proposed via an existing private lane,W. Paint Horse Lane. ACHD is not requiring any public road dedication due to the access not being changed—the subject application does not warrant a public road or road improvements at this time according to ACHD. In accord with the existing access, UDC 11-3H-4 requires that if an existing state highway access has an increase in intensity that it is to be removed upon development or dedicated to ACHD and be constructed as noted on the Master Street Map(MSM). Paint Horse Lane is shown as a future collector roadway oil the MSM but the addition of one single-family home does not warrant the construction of a collector roadway at this time. With the DA Modification the Applicant needs to apply for prior to City Council,new DA provisions will address this and ensure any future development meets the required development standards. As noted above, the subject application is proposing to subdivide one 4 acre lot into two lots and is proposing to use the evisting access: there is no proposal to add an additional access to the state highway. Staff and ACHDrand that the existing-private access is strf cient for one additional single familt,home. Because other abutting properties are not redeveloping at this titne there is no feasible ware for-the Applicant and owner to coanply with those requirements in 11-3H-4. In addition, adding one home does not warrant sufficient traffic to construct a collector roadway as shown on the MSM, However, Sta,_ff'understands that should an),more intensive redevelopment occur on site or surrounding the property, the access will be evaluated.for compliance with these requirements. 5taffi.s recommending DA provisions be ridded with the DA Modification application that requires a ttture collector street consistent with the.MSM iflviVien this or adiacent properties redevelop with more intense asses consistent with tine MU R land use designation. G. Pathways(UDC 11-3A-8): Per UDC 11-3H-4C.4, the Applicant is required to construct a ten(10)foot multi-use pathway along the frontage that abuts S. Meridian Road(SH 69).The Applicant is not proposing a multi- use pathway along Meridian Road at this time. The Parks Department has reviewed this application,fnr the applicability of the required multi- use pathway along Meridian Road. Per the comments received by Parks(see Section V111.Q, the Applicant is not required to construct this section of the tnulti-use pathway along Meridian Road. Page 6 Page 230 Item#13. Exhibit A The closestpathtivat,that is currently under construction is adjacent to Prevail Subdivision and is located approximatelv'1d of'a mile north of this and is on the opposite of Meridian Road. Because of this, this short.segment of patlnvay would he constructed and then lead to nowhere.far the foreseeable jiiture. Therefore, Staff is recommending that the Applicant grant a multi-use pathwa-v easement within the required street baeffer prior to final plat sig►ratcrre. This future pathway is the only required pedestrian inji astructure at this time due to Paint Norse Lane being a private large that will likeh,he removed or redeveloped when other, larger nearb3,properties redei)elop in the_Juture. H. Sidewalks(UDC 11-3A-17): No sidewalks are proposed with this development. See pathway analysis above for further clarification. As rioted above, the Applicant will be using an existing private easement,jar access and therefore no streets are being constructed with this application. Sidewalks will be required itr the fitture with the extension of the collector street as this area redevelops. 1. Landscaping(UDC 11-38). A 35-foot wide street buffer is required adjacent to S. Meridian Road, a state highway and entryway corridor, landscaped per the standards listed in UDC Ill-3B-7C. The landscape plait depicts a 25.1oot wide landscape hufJer instead oj'the required 35 feet. The correct amount oJ' landscaping and a bermllence combination at least l0'above the height of Aeridian Road centerline height in accord with UDC 11-3H-RFD is shown on the submitted landscape plans (see Exhibit VILD). Staff is recommending a condition of approval to correct the width of'the required landscape bu#er along the state highway—the huffer width shall begin its measurement into the site at the edge of the ultimate right-of-wav for Meridian RoadJSH 69. In accord with UDC I 1-313-7C,the required street buffer is to be placed in a common lot and owned and maintained by a homeowner's association. The nature of this two lot subdivision will not create a homeowner's association and therefore that requirement cannot he applied in this case. In addition, the submitted plat and landscape plans do not short-the,street buffer to Meridian Road in a common lot. Sta f f is recommending a condition of approval to amend the plat prior to Cit},Council to show this lot in a common lot to be owned and maintained by the Applicant. Melanie Pearson. Parallel to Meridian Road, the Rawson canal runs through the eastern edge oJ'the subject site. The required bu&-landscaping is shown to be outside of the easement.for the Rawson Canal meeting the Boise Project Board of Control{BPBC)requirements. In addition, the Meridian Lateral abuts the properly along its southern houndary but is not on the subject.site. The Applicant is not proposing any landscaping within its easement per the requirements of BPBC. J. Fencing(UDC 11-3A-6, 11-3A-7): All fencing is required to comply with the standards Iisted in UDC 1 1-3A-7. The existing fencing along the boundary of the subject site is shown on the landscape plans. This fence appears to he open vision fencing and is proposed to be protected in place. In addition, the Applicant is proposing a 6-foot tall vinyl privacy fence along the top of the proposed landscapebenn. The existing and proposed fencing appear to meet those standards listed in UDC I1-3A-7. K. Waterways(UDC 11-3A-6): The Rawson Canal runs along the eastern boundary of the subject site and appears to already be tiled. The Applicant has not proposed any improvements within its easement other than shrubs and grass as allowed by BPBC. Page 7 Page 231 Item#13. Exhibit A Vl. DECISION A. Staff: Staff recommends approval of the requested combined preliminary and final plat application per the Findings in Section IX of this staff report. B. The Meridian Planning&Zoning Commission heard this item on August 20,2020. At the public hearing,the Commission moved to recommend approval of the subject combined Prelimina and Final Plat request. 1_ Summary of Commission public hearing_ a. In favor: Melanie Pearson.Applicant b. In opposition: None C. Commenting: Melanie Pearson d. Written testimony:None e. Staff presenting application: Joseph Dodson f. Other Staff commenting on application: None 2_ Key issue(s)of public testimony: a. None 3. key issues of discussion by Commission: a. What is the timeline for services being available to the site; b. Ensuring the Applicant is aware of the potential future costs associated with developing the site. 4. Commission change(s)to Staff recommendation_ a. None S. Outstanding issues for Ci Council: a. None C The Meridian Cr�t Council heard these_rterns�n 9�tober -�1]20..At the ublic- ad-A= llc CQww rn�"RPwYe ate s_ubr ct PwDb=d--PrrJ!w uyT jPat Plait_a A-Developmt A�r�crzicAtl�I�difz�atiQn-cc�u�ts, 1 Summary of the City Council public hearing= Ittfavor: Melanie Pearson_Applicant I opt i_timTone -_ c. Cpmmnting_Nnne d, Written testimony,Nonc q. Staff rn esenting apnlication:Joseph Dqdson f. Other Staff commenting on application: None ?: Kl--y__j- lie wstimonr- a< Nme 3 Key issues-)of discussion by City C-ua .ncil: a. None a +�t��o�r cii change sl t�.�sSian recort�u e�datian �= Ngatr — - Page 8 Page 232 Item#13. Exhibit A VII. EXHIBITS A. Preliminary Piat (dated: April 30, 2020) I 1 II o ti r"3 10 41 s � t c 6 4�/IIMu rie�o-m+��arNww.�•F ^a 3 -.3s- x 9 lays Al o' r ❑ =r Page 9 Page 233 Item#13. Exhibit A B. Final Plat(dated: 424 Detober 2020) a did p^c[a• stes '`e I� r �[V •� z f/��S y�Cy KE O�� a�s�`�z� �i Y �I I �n t $ d MR zz iF ��9L n F. WN IF x 25 F. L 1 f M '= ^€ z n Z Ik I. �' R�pp[�ti � Yq S L6 Q� it jt � [p ram•ra trua ti � iy c r n � r...oae AM s _ aASISGFEIFARMG s _ 8 MERDIAN RW-SFATe H'r FMAYCQ 7m - Ri a + r S m i L&"t" Page 10 Page 234 Item#13. Exhibit A PEARSON S[]BDMSIUN CERTIFICATE OF OWNERS 2020 ��FCfll•[&A7:1_2�-�9�L� k�h•,k-N2r W Ir►fk Y-rFr.r.l Irlrl.rF.YY¢pr A Iti'7.µ5dSt�IH6 PnFtR[ [i�r Ir L4 H[vFtCrll rmr.Kr=nr,KFauwvsv,�.r CERT}17CATE OE' SURVEYOR: �ic.-W:r�w:� •N q�., S ki�r V.-Ft I,u N'RV�h-'e+.'N/K VT•I.lel,,ll-i r s.;.,I W� NtrrfF-C=A• rE 4V'4-- it K ft u1.IW �li�tM'Vrx 1i 1 na'•k.a�QR h.f�B•wPia•ei ',aLCI._Ni i[.H.SiQ-:M-,Ii1F�r..•N[liw�4LAIPb�^LA�JV'+v.l-,'J YJ4�_ _i 1MUk�1.Ft Oi'YJN_ K'I nt 4.4f�i�.i�u ai ol�lmaHl� OCLoc 1 PNPi'AL.Itv(dGF.gG .N•o= w�._,fr•�xH,_ n fir l.l'+Y.>t. 1_IiFhVfGH� 5 m•wearw At TaE�.e xw•-ea•a rw_Ir�,urv.*as r:h.�rw.w..,� .�'v�•:r.�._•.r:. - _ -,[n �u.-sr.-s-r,,.xm M'm1 rt-W1 I- 11 rf IIY�FR1AR.x..MI"Fkiilh'I�'.T C`r in'fMITI.F4' T•[Ln H, Lln-.a 1.�'-.,,Iwari a-v,li+�.}w:i faii.Y,yisl�y.a,'.,.e_ ..1.r.'•r..l+•a .uo!•=ar••�r•:a�altN=lrr-zaET[[wN[vi a.c Frxl Ol F'Nd[tiw u•'y x� nt»Irlayr�'nl 7rul+rr rp1-•.1�Yr:l'MiYnKirl W ry/•YI M rst F,m.W WMI�W Maa. "'•��-_,•" irnr-ngryaw ql A,I�FrxA W4�"�11=+i'-YV: IICMa..[.Yi[:H..U,G�Llf Sri Lt._u'III 6-.1 �l,A,-'FLi'.a.v.tWn'-I., �4• .- ..r_.,..".-_,,.1•�r•wo•�,w.lnrw�mr•1•r•n.L'.tlNru GEMMICATE OF COUNTY'1'REANURER rs.m;:•.I�+mr,-srr i r_u•w�en•.zar+�tm'�.A-.r �a-s.:.-'•.:..�-_:.....:-__.�r•w.aoN=xarFana u.,r�u',» +F�.ui>.0 vw.a1.-.v,_rWrr..Au•�•-rl.r:.wv�.aar'r l.,rr J.r. .. � �. . . .�. . av,.aa.elw APPROVAL OE' OILY_OF Ai E'RIOLIIY 1,�-.ter•,cvau•ik•x�«ctwrwxL>•ne[v.-erxeeeN.�v�r.twr i� PLANNING AND ZONING C061HI95SON w�ra.ulalur+.a:cn nit=en>cr'w:vrklursycr .. .. s•iSOMr RA'AI•A.UC�11{:.Ja4 E:•�IO.[rHb riY<[....� �...__ ._ rt.r.-,-Y[nel'A T'w.•..rv'k.':'INrm TiC; - .,-,till rlt,i.. .. 1•rw.1 F•l7•N Si�N Fn.- 1cif Ali Vlrl[-cwyylp, far_ i!lllfx.4C•IkiA.aw ....�•a ITM`6aR�MV[>.�tWnt.[t>r`I+ra2.-_•-_ ip�FSYiCluim r�eFaR'l��i AE i.cwN.,-ma ltl wIy _Jlc.tec-.n ft ry„Mn•�x[ne;el/,FW.RA FN�.F^i1W iV.TIM Ft•cf.I-4-1�T.P wr.VT,rl' r•e.ern re�Pn�ntr•+F+nr'J�n.��,a•»Hn.rlr sry Lx.ac..elx^vFr r=^rrF. IEALTEI CEH7SPICATE'_OF_G.MINTY 8URMOR .n•r.•ir ,r,>-F..nc.s-w.rn�r+r+l�•�s-,nr.•nsram vaiyxr+nJa•'+.T 1 BYP�YAL_AS'_��R] G�� aurvrei•sraNr,ot aEayeun��r+oscecrr�e:r.�urnr l!..r u1Lef.'flld'.oteti�aal�'y�urA:�YLkYLrS+.•Cn CWMII[;itkv oMl++'R6'�F�CstNS+•FRkiltC i•F•]1{ro's�.ka-i+o'xv- ii[a Airy late xx+�-_[.�rci r[t11s ,x[.rer_ !urICSIa�Ci Od-x WY W 1!•NINpa_11 KC•J�Cl+�,N:I.ivLF K>ti eirr-rr.�cr� nl•. Iwe v,r•m1 r.r.-r-.r�•..cawr..� wti AFPWYAL 13F Aff-W111►Ai rM ENCUSSM N��+•uG•�,r+rrkiX it li�"/-kk�i��I��l+4iS'3 r1 TV Y>rrur„ }[a :j-4 FY.r V �-Iet=tF .�rxci•IK LVI�n��n_�•n. r...lwp.re�a�era�.� API'ROYAL 4F lA%fiF�11AAi_C1TY - rf slarRkA�!'�:n_nwru•+ivenYE IrX-tEe2G.:L'tt•1[ 1•WF•Ki wt+ia•e•.l r�•rri Ll•Wr.W.Wl.1•Y l�nrii anN�wr., __�:'aetlYlwrJT•r30N.b1 YlYllp4l.eG,1,OQl1a•a�011F� 7' _._r,•x w.l w5 ri=-iE:.U.acgp,-� P,p-g pr nvSawaafay yrTag Ennineers 8$uiv y— a15+p.mk g FkoM. N.P�f A•l crlrR.nn' Ty,Yr 7l[l•'-L'[�biN rf+-YP'1P l04!WY'J4J bdbr MA l Page 11 Page 235 Item#13. Exhibit A C. Landscape Plans(dated: ti!'a ,64020 9/2112020) vj.!Ai.�VN nal jd NYM 3dH"OSdNHI — '� - 'M dSHOW 1NI1fd'M NOISIAIOam NOSLr 3d 6 c"�' p• p�.i ••� LU p A yo yq yyi.�g� ,3 k'VQ U W N 7 3F s k S 8�:;[•§.lia t � HIM CO +ij3 p� X e I ti I U ease G 430989 �i � 1YHj.1 bl, k Foil L e Ir .a c yid RillHWAIM ..f v -;. to to! �Y p1;q; watt sN���,�5��E��taaeaj k? 1' f— 4_. I r w o-�.rn+.•, a a��I ai��lPisri�Yi�Ak3�l�$ Uf� Page 12 Page 236 Item#13. Exhibit A tlNNr, S-1Idi39 ACIVOSCIMdI ate= v Z SH 'N�IIOIk�3}N =� i•. a :' •N1 Nl 3SHOH 1NIHd M —� �-••-� =a NOISIAI090S NOSHVE]d x i 64 erg fly J3j p +�7 3 Y tl +{ yy f t •� �• � P w: ft 11h- UP 'CT`� 3 S S� 4 3�i �- •o � .1 r 10 F _o to = �aB�x In z 1 L' 8¢�•,y oy(s!i a " ; w R F 3a4 r ram! i i f T� ❑ W All, gpRqspS°�yD'geSgyQ�y1+I3�S� s s `e1 #f3 ... _ -Y $ 'g ii s a �` 6 y ;•+i t�"ST a ki � 8 B = g z �s�� N 34 �i FIt �xf! Iq pae yg N°4� I i ff1t �• .,'i,6 9f$LR PPaIF:Y3E �. Ile9 p�St_ f 5r`yi ap iS s pgq a$ IN Kil Iy ."N" 15@11. ;: M 41 w d�y�`g' Vr; P i 0 0 l ��er ''"�rq ,,�,��4p 3 ' G � �:"s� ��2 S§� :ia �r�� 361 ] �ki 4 �r���B#�•`��� �n3� 4 _�m Page 13 Page 237 Item#13. Exhibit A D. Utilities Waiver Letter—City Engineer approval to delay utility hook-up(dated: July 30,2020) Wyor Rowart E,Simison E TD A T ` City Cowell Members: 1 1 1� � Treq 8emr Brad Moaglun U A H Joe Borten Jaasioa Perreault Luke Cavenar Uz 3trader MEIN ORANDUM DATE: July 30.2020 TO: Mayor Robert Simison Members of the City Council CC: Wat't'ert Stewart,Jaseph Dodgnn FROM: Dale Bolthouse RE: Waiver of water and sewer services cotmection for 175 Painled Horse Ln. The City of Meridian received an application to develop property at 175 Painted horse La is(see attached Map). The property'owner has requested a waiver to conuect to the City's water and sewer systems. The i"Pquestor is dividing their property to add au additional building lot. Tht:property was annexed a few years ago as part of the larger South Meridian Annexation, The eAsting Property is served with well water and septic. City water and sewer suryio5 are likely sr,�+eraI years away, Public Works has reviewed the applfcatisnt information for 175 Paint Horse i.a.along with other supporting documents.Based on the current distance to existing water and sewer inFastructurc-and the fact the appti ear l is only requesting a two lot subdivision in ordertn build one additional home,the Public Works Deparunent supports the request to waive the requirement to connect to the City's water and sewor system.However.we recommend the property owner enter into a Connection Agreement with the City of Meridian requiring them In connect to water and sewer services when lbnst seivicra arc adjacent to the property, the Following eouditions should be included as part of that agreemeol: • Owner pays the applicable assessinen(fees required to cnnaca at time of coilnettion ■ Own or constructs the water and sewer service connections • AU other required City of Meridian fees be paid ■ T)cvelopntent meets Planning sod Zoning requircinctns Please feel free U)wntact Warren Stewart or me ifYou have any questions regarding thN matter. Dale 8olihuuse Director of Public Work, City of Meridian Public Works Artaclnnent: Map of Request Location Public Works Qepartrnent.33 E.Broadwa y Avenue,Suite 2DQ,Merldlan,ID 83642 Phone208-898-5500.Fax208-898-9551 .www-meridi6ncity.org — ——- Page 14 - - Page 238 Item#13. Exhibit A WIF W Amity Rd r•` Ike`r1dlan i vor 14" E y T�7 rvTI � _ 1��•. 7ti _}r 1I— p.._ —L'rcvail. aw � Suhdi�isiorr�.-. • VYal`ake�Hazel Rd Page I; Page 239 Item#13. Exhibit A VIII.. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. The Applicant shall apply for a concurrent Development Agreement Modification application prior to this application being heard in front of City Council and at a minimum the following new provisions shall be added to the amended DA: a. This development is not currently serviceable by Meridian Sanitary Sewer or Water Systems. The parcel owners shall be required to cease using their wells and septic systems and connect at their expense,to the Meridian Sanitary Sewer or Water Systems when they become available per MCC 9-1-4 and 9-4-5. b. Prior to City Engineer's signature on the final plat,the Applicant shall enter into a Connection Agreement with the City of Meridian in accord with the connection waiver letter attached in Exhibit VII,D. c. The applicant shall place W. Paint Horse Lane(a private road) in a separate 50-foot wide non-buildable lot for the construction of a public collector street in accordance with the Master Street Map. Timing for the extension of the roadway is predicated on the redevelopment of the parcel beyond two residential lots or with the redevelopment of the MU-R designated parcels to the north. At the time said roadway is constructed,the Applicant shall relinquish their rights to the use of said casement in favor of taking access from a future public street. 2_ The final plat included in Section V11,13 is approved as revised.,dale 1 N,3Fil 30 2020 slid!b. Revise plat nate #6 to add. r the required landseape buffeE stat4i ng at the westeFH edge of tilti mate right of way- " P W. Pain! Her-se Lane io resep,,e this area for-fliakFe publie right of way. d. Add a plat note that states the fiew eamman lei pla-eed 4Rhieexis(ing W. Paint 140FS 3. The landscape plan included in Section VII.C, dated june 18. 2020 shall be . ed pFiar-to City Eiigifieer: atuiv en tke p! : September 21. 2020,is approved as submitted. ki. ReViSe tile laREISC-11re PIOR tS 8118%'a 35 f6Ot Wide WWSERpe Street buffer- Meridian Read�814 69 that begins at the westem edge of the ultimate right of way ef Meridian Read. b. Revise the berwdfenee combs emit to meet s'�T 3 H 4 1) equit!efflems !b Fequir-ed ben:n,lfenee eembe alang Mer-i dian Read shall he at least ten (10) feet high a 4. Prior to City Engineer signature on the Final Plat,the applicant shall submit a public access easement for the required multi-use pathway along Meridian Road/SH 69 within the required landscape buffer,wholly outside of the right-of-way. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10'pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. Page 16 Page 240 Item#13. Exhibit A 5. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-4 zoning district. b, Off-street parking is required to be provided in accord with the standards listed in UDC Table l 1-3C-6 for single-family dwellings based on the number of bedrooms per dwelling. 7. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 1I- 3A-15, UDC 11-3B-6 and MCC 9-1-28. 9. Upon completion of the landscape buffer installation,a written Certificate of Completion shall be submitted to the Planning Division verifying all landscape improvements are in substantial compliance with the approved landscape plan as set forth in UDC 1.1-3B-14. 9, Approval of this combined preliminary and final plat shall become null and void if the applicant fails to obtain the city engineer's signature on the plat within two(2)years of the approval of the combined preliminary and final plat.. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A future installation agreement for streetlights will be required for the required lights on Meridian Road. Contact the Meridian Transportation and Utility Coordinator for additional information. 1.2 This development is not currently serviceable by Meridian Sanitary Sewer or Water Systems. The parcel owners shall be required to cease using their wells and septic systems and connect at their expense, to the Meridian Sanitary Sewer or Water Systems when they become available per MCC 9-1-4 and 94-8. 2. General Conditions of Approval 2.1 A letter of credit or cash surety in the amount of 1 10%will be required for a]I uncompleted fencing, landscaping,amenities, etc., prior to signature on the final plat. 2.2 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC I 1-5C-3B. 2.3 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.4 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.5 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.6 All grading of the site shall be performed in conformance with MCC l I-12-3H. 2.7 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.8 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or AC HD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Page 17 Page 241 Item#13. Exhibit A C. PARK'S DEPARTMENT https:llweblirrk.meridictncity.or g1WebLirakIDoc i'iew.asps?icl 191554&dbid=O&repa=Mer-idiarrC i D. CENTRAL DISTRICT HEALTN DEPARTMENT(CDH) https:llwehlink.meridianeio,%orglWehLinklDoc View,asp.?id=1913S6&dhid=&repo=rlleridianC i ti, E. BOISE PROJECT BOARD OF CONTROL(BPBC) htWs:/Iweblink.meridiancity.orglWebLinklDocView.gW_y?id=190916&dbid=d&repa=Meridian itv F. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) hWs:11weblink,rneridiancity.nrg1WebLink1Doc View.asryr?id�191398&dbid O&repo=Meridian C itv G. ADA COUNTY HIGHWAY DISTRICT(ACHD) hilp.5:11 i'ehlit?k.nzeridiancity.orWIWebLirrklDoeView.a.spx-?id=192079&dbid=0&rUor MeridianC a, IBC. FINDINGS A. Combined Preliminary and Final Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat,or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat, with Stags recommendations, is in general compliance with the adapted Comprehensive Plan in regard to land use, density,, transportation, and pedestrian connectivity. (Please see Comprehensive Plan Policies in, Section V of this report .for more information.) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; Water and Sewer services cannot be provided to the subject property at this time. The City Engineer and Public Works Director have approved a waiver for this requirement(See Exhibit V11.D). Council f nds that all other services are available far the.subject properly (See Section VIII of the Staf,f Report for more details from public service providers,J 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because Cite water and sewer and anv other utilities will be provided kv the development at a u dater date as discussed above, Council finds that the subdivision will not require the expenditure of capital improvement ji nds. 4. There is public financial capability of supporting services for the proposed development; Page 18 — Page 242 Item#13. Exhibit A Council_finds there is public financial capahilils, o/'supporting ser►?ices jar the proposed deuelopnrent based upon cornn:ents from the public service proi,iders(i.e..Police,Fire,ACHD, etc.). (See,Section i'l1I far rraore it formation.) S. The development will not be detrimental to the public health,safety or general welfare; and, Council is not ais-are o�f'anv health, safety, or environinental prohleins associated ti�ith the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. Council is unaware of anY significant natural, scenic or historic.features that east on this site that require preserving. The Applicant is not proposing any improvements along either waterwaY oil or adjacent to the site other than landscaping outside of tine applicable easements. - Page 14 - Page 243 Item#14. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Professional Services Agreement Between Treasure Valley Children's Theater and the Meridian Arts Commission Page 244 PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER This PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER (hereinafter"Agreement") is made this 9th day of March , 2021, by and between the Meridian Arts Commission, through the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"), and Treasure Valley Children's Theater, a nonprofit corporation organized under the laws of the State of Idaho (hereinafter "TVCT"). WHEREAS,the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors; WHEREAS,the mission of TVCT is to be part of a healthy, growing community by producing quality theater arts experiences for children; and WHEREAS,the respective governing bodies of City and TVCT find that these missions complement each other and wish to work together to further the objectives of both by engaging TVCT to present theater arts experiences as set forth in the proposal attached hereto as Exhibit A; NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and TVCT agree as follows: I. Scope of services. TVCT shall provide the following services, deliverables, and materials under this Agreement: A. TVCT shall obtain all necessary royalties and scripts. B. TVCT shall schedule and hold auditions and rehearsals, and shall provide Children's cast members with all necessary materials for such experience. C. TVCT shall provide the following staff and any other staff necessary to provide the services and deliverables set forth in this Agreement: director, music director, choreographer, stage manager, production assistant, costume designer, and light designer. D. TVCT shall provide all necessary costumes, props, and set. E. TVCT shall provide and distribute marketing materials, including printing posters, flyers, t-shirts, and programs. F. TVCT shall reserve and pay all related costs for audition, rehearsal, and performance space. G. TVCT shall present to the public the theater arts experiences as set forth in the proposal attached hereto as Exhibit A by September 30, 2021. II. Compensation and payment. A. Amount. City shall pay TVCT for professional services described herein in an amount not to exceed five thousand dollars ($6,331.00). B. Payment schedule. Following TVCT's provision of detailed invoice to City, City shall pay TVCT in accordance with the following schedule: 1. By March 31, 2021, City shall mail payment to TVCT in the amount of$2,331.00. PA � Page 245 Item#14. 2. By March 31, 2021, City shall mail payment to TVCT in the amount of$1,000.00. 3. By April 30, 2021, City shall mail payment to TVCT in the amount of$1,000.00. 4. By May 31, 2021, City shall mail payment to TVCT in the amount of$1,000.00. 5. By June 30, 2021, City shall mail payment to TVCT in the amount of$1,000.00. C. Materials fees; revenue. TVCT shall be entitled to collect a materials fee from each cast member in an amount not to exceed two hundred and fifty dollars ($250.00). In exchange for such fee, each cast member shall be entitled to participation in rehearsals per TVCT's casting and direction; direction and coaching from TVCT staff at weekly rehearsals; and performance per TVCT's casting, direction, and scheduling. TVCT may not turn away any person due to inability to pay the materials fee; TVCT shall waive and/or make other accommodations for such fee upon request and demonstration of financial hardship. TVCT shall be entitled to retain any revenues realized from ticket sales, sponsorships, or other fundraising undertaken by TVCT. III. General provisions. A. Indemnification. TVCT and each and all of TVCT's employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in Event or related activities, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. B. Insurance. TVCT shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting TVCT, TVCT's employees, and TVCT's agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with the play, including auditions, rehearsals, set-up, performance, and tear-down. Such insurance shall name City as additional insured, and shall afford at least five hundred thousand dollars ($500,000.00)per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Event or related activities, Organizer covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. At all times during the course of this Agreement, TVCT shall maintain worker's compensation coverage in the amount required by law for each and every employee utilized in the course of performance of this Agreement. C. Notices. All notices required to be given by either of the parties shall be in writing and be deemed communicated when personally served or mailed via U.S. mail, addressed as follows: PA � Page 246 Item#14. If to TVCT: If to City: Autumn Kersey Audrey Belnap,Arts and Culture Coordinator Treasure Valley Children's Theater City of Meridian P.O. Box 9144 33 East Broadway Ave Boise ID 83707 Meridian ID 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. D. Assignment. City shall not assign or sublet all or any portion of City's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of TVCT. TVCT shall not assign or sublet all or any portion of TVCT's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. E. No agency; independent contractor. Neither TVCT nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in TVCT's use and occupancy of facilities at which auditions, rehearsals, workshops, and/or performances are held. In all matters pertaining to this agreement, TVCT shall be acting as an independent contractor, and neither TVCT nor any officer, employee or agent of TVCT shall be deemed an employee or agent of City in any manner or for any purpose. Specifically, without limitation, TVCT understands, acknowledges, and agrees that TVCT and its employees, agents, contractors, officials, officers, servants, guests, and/or invitees: 1. Are free from actual and potential control by City in the provision of services under this Agreement. 2. Are engaged in an independently established trade, occupation, profession, or business. 3. Have the authority to hire subordinates. 4. Own and/or will provide all major items of equipment necessary to perform services under this Agreement. F. Compliance with laws. In performing the scope of services required hereunder, City and TVCT shall comply with all applicable federal, state, and local laws. G. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. H. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. I. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature PA � Page 247 Item#14. or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing fourteen (14) days' notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds for termination. A forty-eight (48) hour cure period shall commence upon provision of the notice of intention to terminate. If the defaulting party successfully cures the breach or circumstances providing grounds for termination, the terminating party shall signify such cure by issuing written withdrawal of the notice of termination. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated. J. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. K. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. L. Discrimination prohibited. In performing the Services required herein, TVCT shall not discriminate against any person on the basis of race, color, religion, gender, sexual orientation, national origin or ancestry, age, or physical handicap. M. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. N. Approval Required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and TVCT. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. TREASURE VALLEY CHILDREN'S THEATER: BY: _ Autumn Kersey Executive Director CITY OF MERIDIAN: Attest: BY: Robert E. Simison 3-9-2021 Chris Johnson 3-9-2021 Mayor City Clerk PA � Page 248 Item#14. EXHIBIT A SEASON 2021 MAC SUPPORT REQUEST • r January 14, 2021 TREASURE VALLEY Meridian Arts Commission CNILDREN'S TNEATER Thank you for your partnership and sponsorship of our theatrical season of shows that reach thousands of Treasure Valley area youth and families. We hope that you will consider supporting our 9th season. TVCT programs empower youth and inspire future innovators, entrepreneurs, creators, humanitarians and artists. Performing arts experiences offer youth a safe space within which to take risks, explore new ideas, develop their sense of self, express themselves, and support others in doing the same. Art education programs also build a climate of high expectation, discipline, and academic rigor that attracts businesses and strengthens community. Treasure Valley Children's Theater's 2021 theatrical season has been adjusted to respond to the existing health restrictions as well as the needs of our community. We are seeking support totaling $6,,3�i to help underwrite the following programs: • Match the Idaho Commission on the Arts support for to Ways to Survive Life in a Quarantine, supporting free performances in 23 Meridian elementary school classrooms Jan.-May, 2021. ($2331) • Serve as a Presenting Sponsor for the Summer Theater in the Park program, offered as a"pay what you will"to the community every Saturday at an area park(TBA), June-Aug., 2021. ($4000) • (Title subject to change) Gooney Bird Green and Her True Life Adventures by Lois Lowry- Gooney Bird awakens dormant imaginations and that we can cast ourselves as the heroes in our own true tales of discovery and adventure. • (Title subject to change)Flora&Ulysses-A squirrel with superpowers becomes best friends with a 10-year-old girl in this adaptation of Kate DiCamillo's book. • Additional title TBA • Tentative rights &health restrictions pending: Peter and the Starcatcher by Rick Elise, Music by Wayne Parker - The Tony-winning play, based on the best-selling novels, upends the century-old story of how a miserable orphan boy becomes the legendary Peter Pan. PA � Page 249 Item#14. Supporter Recognition and Benefits: 0 1 ]a Logo and listing as a sponsor on all marketing materials;Full page ad in all production programs; Verbal acknowledgement at every public performance (minimum of 9);Social media shout outs; Inclusion in our quarterly newsletter; Logo placement on our website;Logo and link from our website (average 3000 visitors per month). We hope we can count on your support for another season! Please sign and return this agreement on or before February 15, 2021. Autumn Kersey, Executive Director Meridian Arts Commission Treasure Valley Children's Theater PO BOX 9144 BOISE, ID 83707 208.287.TVCT (8828) TREASUREVALLEYCHILDRENSTH EATER. com PA � Page 250 Item#15. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Resolution No. 21-2261: A Resolution Authorizing the Twelfth Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date Page 251 ADA COUNTY RECORDER Phil McGrane 2021-038262 BOISE IDAHO Pgs=3 KRISTINA LOWRY 03/10/2021 10:43 AM CITY OF MERIDIAN, IDAHO NO FEE RESOLUTION NO. 21-2261 BERNT, BORTON, CAVENER, BY THE COUNCIL: HOAGLUN, PERREAULT, STRADER A RESOLUTION AUTHORIZING THE TWELFTH CONTINUANCE OF A LOCAL DISASTER EMERGENCY DECLARATION AND ITS TERMS FOR AN ADDITIONAL THIRTY (30) DAYS; AUTHORIZING THE CONTINUED IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH AND PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the 2019 novel coronavirus (COVID-19)pandemic continues to represent an imminent threat to the life, health, and property of the City of Meridian and its citizens; and WHEREAS, a local disaster emergency, as defined in Section 46-1002, Idaho Code, continues to be in existence in the City of Meridian due to the imminent threat to life and property; and WHEREAS,pursuant to the authority granted in Section 46-1011, Idaho Code, the Mayor of the City of Meridian, on March 16, 2020, declared a local disaster emergency; and WHEREAS, on March 17, 2020 the City Council of the City of Meridian passed Resolution 20-2195 ratifying the Mayor's Declaration and authorizing the continuance of the local disaster emergency declaration for a period of thirty(30) days; and WHEREAS, on April 1.4, 2020 the City Council of the City of Meridian passed Resolution 20- 2203 authorizing the continuance of the local disaster emergency declaration for an additional thirty (30) days; and WHEREAS, on May 1.2th, 2020 the City Council of the City of Meridian passed Resolution 20-2210 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on June 9th, 2020 the City Council of the City of Meridian passed Resolution 20- 2214 authorizing the continuance of the local disaster emergency declaration for an additional thirty (30) days; and WHEREAS, on July 14th 2020, the City Council of the City of Meridian passed Resolution 20-2216 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on August 1 lth, 2020, the City Council of the City of Meridian passed Resolution 20-2222 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and RESOLUTION REAUTHORIZING DECLARATION OF LOCAL DISASTER EMERGENCY Item#15. WHEREAS, on September 8th, 2020, the City Council of the City of Meridian passed Resolution 20- 2228 authorizing the continuance of the local disaster emergency declaration for an additional thirty (30) days; and WHEREAS, on October 13th 2020, the City Council of the City of Meridian passed Resolution 20-2232 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on November 4th, 2020, the City Council of the City of Meridian passed Resolution 20-2241 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on December 8th, 2020, the City Council of the City of Meridian passed Resolution 20-2246 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on January 5th, 2021, the City Council of the City of Meridian passed Resolution 20-2252 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, on February 9th, 2021, the City Council of the City of Meridian passed Resolution 21-2255 authorizing the continuance of the local disaster emergency declaration for an additional thirty(30) days; and WHEREAS, it is deemed necessary by the Council of the City of Meridian to extend such local disaster emergency declaration for an additional thirty(30) days to provide for the ongoing response to the COVID-19 pandemic; and WHEREAS, Section 67-2808, Idaho Code, authorizes the Council of the City of Meridian to declare an emergency authorizing the immediate expenditure of public money to safeguard life, health or property; and WHEREAS, the Council of the City of Meridian deems it necessary for the health and safety of the citizens of the City of Meridian to continue the authorization for the immediate expenditure of public money to safeguard life, health and property; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the Declarations of Local Disaster Emergency pursuant to Resolutions 20- 2195, 20-2203, 20-2210, 20-2214, 20-2216, 20-2222, 20-2228, 20-2232, 20-2241; 20-2246, 20-2252, and 21-2255 shall remain in effect for an additional period of thirty(30) days from the effective date of this Resolution unless terminated, modified or unless extended for thirty(30) day increments. Section 2. That the continued immediate expenditure of public money to safeguard the life, health and property of the City of Meridian is hereby authorized for an additional thirty(30) day increment. RESOLUTION REAUTHORIZING DECLARATION OF LOCAL DISASTER EMERGENCY Page 2 page 253 Item#15. Section 3. That this Resolution shall be effective on March 12, 2021, and shall establish and continue an uninterrupted period of Emergency Declaration from March 17, 2020 through midnight on April 10, 2021. Section 4. That this resolution shall supersede and void all other resolutions, orders, or parts thereof that may conflict herewith. Section 5. That a copy of this resolution shall be promptly filed with the Ada County Recorder. ADOPTED by the Council of the City of Meridian, Idaho, this 9th day of March, 2021. APPROVED by the Mayor of the City of Meridian, this 9th day of March, 2021. Robert E. Simison Mayor ATTEST: Chris Johnson City Clerk STATE OF IDAHO ) ss County of Ada ) On this 9th day of March ,2021,before me,a Notary Public,personally appeared Robert E.Simison and Chris Johnson,known or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at: Meridian,Idaho Commission expires: - 28-2022 RESOLUTION REAUTHORIZING DECLARATION OF LOCAL DISASTER EMERGENCY Page 3 page 254 Item#16. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Solid Waste Advisory Commission: Budget Amendment in the Amount of $2,255.00 to use Community Recycle Funds to Pay for a Soft Plastic Water Bottle Recycling Container at Republic Services Transfer Station Page 255 Item#16 L Mayor Robert Simison Ci y Council Members Joe Borton j Treg Bernt I r - Brad Hoaglun Public Works Luke Cavener Department Jessica Perreault Liz Strader i I i TO: Mayor Robert Simison Members of the City Council FROM: Tom Otte Solid Waste Coordinator DATE: 02/19/2021 i SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$2,254.93 TO FUND THE FLEXIBLE WATER BOTTLE RECYCLE PILOT PROJECT REQUESTED COUNCIL DATE: 03/09/2021 I. RECOMMENDED ACTION A. Move to: 1. Approve a Budget Amendment to authorize spending from the Recycled Revenue Account 2. Authorize the Mayor to sign the amendment H. DEPARTMENT CONTACT PERSONS Tom Otte, Solid Waste Coordinator 208-489-0358 Joanna Hopson,Business Programs Manager 208-489-0341 Alexander Freitag, Business Division Manager 208-489-0350 Dale Bolthouse, Director of Public Works 208-985-1257 III. DESCRIPTION A. Back rg ound During the October SWAC meeting, the Commission decided to sponsor a pilot program to test the viability of water bottle recycling in Meridian. The Commission and Republic Services agreed that a Six(6)month pilot program from January to June would be a long enough period to accurately gauge efficacy of the program. Page 256 Page I of 3 Item#16. B. Reason for Amendment The program requires Community Recycle funds to pay for the container at the Meridian transfer station and processing of the material at Western Recycling. The current balance of the CRF is$41,152.10. There is an abundance of funds to cover this pilot. IV. IMPACT Project Cost As mentioned,the Community Recycle fund will cover the full cost of the pilot. Rate Total Delivery (box moved from Eagle $25.63 1 $25.63 to Meridian) Haul (est. twice monthly) $141.39 12 $1,696.68 Rent (box monthly rental) $88.77 6 $532.62 Total Cost of program $2,254.93 Reimbursement from Community Recycle Fund ($2,254.93) Net Cost $0 V. TIME CONSTRAINTS The program runs from January thru June. Republic will be invoicing the City after completion of the program. As long as funding is approved before June there is no immediate time constraint. VI. ATTACHMENTS Community Recycle Fund balance sheet. Approved for Council Agenda: � late �f Z�12 Page 257 Page 2 of 3 Jill Item#16. 13 e � 41 14.'.4 1.4'.4'.4 Page 3 of 3 LO N N m a r N N N N 1 a E v z z N m N �Hi A E '� N N �r '� d ° ❑❑ c v ' EN n. w o A E st .G u '� O H cm E m o cif E v nr'i m m m R }� O t N0° E o Q r U D Oi C m 7 C N V w rroo roU rz U � a s E Q � rr V c c CL = C a i°- 3 IScu m a a LL v cs ¢ E E Q ro �! g y+ o g R m a C N 8' '^ o. rn rn 0 47 m o m8 m N =� 3 o> m 0 � VF VF VT VTVV>V4VV*46 C E m O C Q T ac 0 MM U (D � � d m m rn rn rn rn a r N N r N N riy�l r r0 N N fO r0 N04 N m Q Q a N H vs ur V> 44 Vl iR V> M E j1," yy 7 W C m OD m CL W CL cu O O C Ll C 7 C Lo a ° w °1 a'�i ° « Y O D O m m O FE-- a E L° �°- $ _ a LL a O C N •cu w H D CA U 0 o m ¢ H a O u 0 i2 m �2 H V lu Lou E V d l7 C7 i a 7 a 7i w w sc at xs xR 0 0 a o 0 0 0 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a a a a a o W g O O � « N m N N N m Q O 0 0 COO c � vvvv � vav m V7 Ln M � y PO O Y V o 0 0 o G o0 00o p o000o p ,�, o 0 0 � � � H .� .� « « « •-I « �� « « ry ,� H H « .� « « .� w H �d « ry .� .� .� .� � � .� w H � iL 4n y bO d r Cl C0. « W « r1 H H ri rl « « « N H H H rt « « « H H C « « H w H « d C H H H N ` 0 0 0 0 0 O 0 0 0 y� > O O O O O O O O p O 0 0 0 O 0 0 0 0 0 0 O O O Item#16. 211712021 8:39AM City of Meridian FY2021 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Other Government Funding 2021 2022 2023 2024 2025 Title: SWAC Flexible Bottle Pilot Project Personnel $ - $ $ - $ $ Instructions for Sutamittrng Budget Amendments: Operating $ Z255 $ $ $ - $ >Department M11 send Amendment Mth Directors signature to Flence(Budget Analyst]for review Capital $ - >Fience wgl send Amendment to coursed Watson for signature Total $ - S 2,255 $ - $ S - $ >council Ualwn will sand signed Amendment to Mayor Total Estimated Project Cost: $ 2,255 >Mayor Mir send signed Amendment to Finance(Budget Anaryst) Evaluation Questions >Finance(Budget Anatyst)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. >Department wru add copy of Arnandment to Council Agenda using Mows Agenda Manager 1. Describe what fs being requested? This amendment will give spending authority to use City of Meridian Recycle Funds to pay for a 6 month pilot project that adds a flexible water bottle recycle container to the Republic Services Transfer Station. This product is currently not recyclable through any other resource. The pilot Is to investigate if the citizens will find this option useful. 2. Why was this budget request not submitted during the current fiscal year budget cycle? SWAC had not yet determined to have a pilot program for flexible water bottle collection. 3. What is the ex lanation for not submitting this budget request during the next fiscal year budget cle? SWAC planned the project at the beginning of FY21 and started it in January of FY21. I 4.Describe the proposed method of funding? If funding is split between Funds(i.e..General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. City of Meridian Recycle Fund Contributions account. 5.Does this request align with the Department/city's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? t Yes-recycling efforts are part of the the City's pian to support sustafnability 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. [No 7.Does this Amendment include any needed Equipment or Software that will utilize the Ci 's network? Yes or No 8.Is the amendment going to result In the disposal of an asset? Yes or No [VQ_ 9.An ii Total Amendment Request $ - Every effort should be made to avoid reopening the budgetfor an amendment Departments will need to provide backup and appear before the City Council to Justify budget amendments. Budget amendments are Intended for emergency or mandatory changes to the original balanced budget Changes to the original balanced budget may cause a funding shortfall. City of Meridian PY2020 BudgelAmendment Form S:tiAdminBusOps%BusOpslSudgetRates%Budget Prep Rec 10 years%Budget'21L4mendmenWSWAC AmendmenASWAC Amendment Request-2-2-21 Page 260 Item#16. Mayor Robert Simison City Council Members EIDIAN-�-' � Joe Borton Treg Beret Public Works ' Brad Hoaglun Luke Cavener Department Jessica Perreault Liz Strader TO: Mayor Robert Simison Members of the City Council FROM: Tom Otte Solid Waste Coordinator DATE: 02/19/2021 SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$2,254.93 TO FUND THE FLEXIBLE WATER BOTTLE RECYCLE PILOT PROJECT REQUESTED COUNCIL DATE: 03/09/2021 1. RECOMMENDED ACTION A. Move to: 1. Approve a Budget Amendment to authorize spending from the Recycled Revenue Account 2. Authorize the Mayor to sign the amendment II. DEPARTMENT CONTACT PERSONS Torn Otte, Solid Waste Coordinator 208-489-0358 Joanna Hopson,Business Programs Manager 208-489-0341 Alexander Freitag, Business Division Manager 208-489-0350 Dale Bolthouse, Director of Public Works 208-985-1257 III. DESCRIPTION A. Background During the October SWAC meeting, the Commission decided to sponsor a pilot program to test the viability of water bottle recycling in Meridian. The Commission and Republic Services agreed that a Six(6)month pilot program from January to June would be a long enough period to accurately gauge efficacy of the program. Page 1 of 3 Page 261 Item#16. B. Reason for Amendment The program requires Community Recycle funds to pay for the container at the Meridian transfer station and processing of the material at Western Recycling. The current balance of the CRF is$41,152.10. There is an abundance of funds to cover this pilot. IV. IMPACT Proiect Cost As mentioned, the Community Recycle fund will cover the full cost of the pilot. Rate Total Delivery(box moved from Eagle $25.63 1 $25.63 to Meridian) Haul (est.twice monthly) $141.39 12 $1,696.68 Rent (box monthly rental) $88.77 6 $532,62 Total Cost of program $2,254.93 Reimbursement from Community Recycle Fund ($2,254.93} Net Cost $0 V. TIME CONSTRAINTS The program runs from January thru June. Republic will be invoicing the City after completion of the program. As long as funding is approved before June there is no immediate time constraint. VI. ATTACHMENTS Community Recycle Fund balance sheet. Approved for Council Agenda: Page 2 of 3 Page 262 Item#16. CRY at YE]ADIAK Reeds FEW" i3xt,�m 9L18tiL9ii�- Elavram� 1Fa R DESCRF9ION DM RNDHod w al RVM IIEUE ME FY'T= Ail d&74a784 iDr1IFm shl rki4fiM.hmd In hold'W W= 77WM 7PMM R&M 01-AMnad brSgt 2s IMP M" UST412M 1t,232= "rn wm..dmdl mmirthma10r3m 742M IM21W M29 !iC mrommdn rpm=Im6 RapdAn dik74IrM 12,21rrm sM M r?etMM Baru In fM:i a4W MMM 20"1-713 M31 Dao fr daIWmmImd 2,4117.11 21121 da mu lognlo mrAmw b m Rg2lbEa 2,411Y8 2C21 FY M3"Witt ra WRE htm Rflprtlo 2,41178 2ml Lumin"do raYWwo rrm Rq»!ia 2,41178 M21 ApS racy Mmarmlan E mptOc 2AI Iya z1 Mq mqda roranra ftm Roprbio am Iya M21 ,lara>myrda raua[eg hor6 Fmpll,k 2a411.7a M21 J2f rWtela rww=OEM FAPSAG 2,411.78 M21 Agpd n"rararra:rmm ftsM 2,41 Ila 201 SapbnbwmvF a ral[mm troy FA prbt 2,+419F8 1 M FM EM 4LIEi2 ID tYa��,Illhala Tlmdi7 O 61 MMS ^n TEARa 04 APPFlOM D rM brri3wAc�d T.lt6Faparlaad ACTUALE7IPEIME WACAMM CMAPPMD 4 A P-%Lllwm lmm7ao=tammMi:oy EWA7 41.25LiQ PRQj3TEDFlltDBALANCE Feavcb Fad Elalrarotfmkd,NukutE9�andAohoilaadol oftlav�tolmtlmbforCott 4LIBLIC [C>gVW-WEUlAiOCE] APFRIMMA I[]N or BtMEr Dot*Wxlmxzcay taw qa8-7unclurg hair mmt am lanrr I�Aumod Esrey to Man Jbplli]l��SwtlpgET1Q 9P9i0 F cu air AMENENERM APPROIE[l Page 263 Item#16. City Of Meridian Posted General Ledger Transactions - GL Transaction Detail Report - Brad F.. De— G/L Proj.. . Effective Document 4' Code Code Code Date Transaction Description ID Amount Session ID Number 01 1840 34425 0000 10/1/2020 REVERSE YE Revenue 770.00 JE21-007 Revenue Accrual 01 FY2020 Accrual#1 Republic Services: Hand to Hand Recycling, September 20, ck# 7409784 CR21-047 01 184Q 34425 0000 10/19/2020 Republic Services: Hand REPUBLIC (770.00) CR21-047 1408 to Hand Recycling, SERVICES September 20, ck# 7409784 01 1840 34425 0000 11/24/2020 Republic Services: Hand REPUBLIC (742.50) CR21-129 1538 to Hand Recycling, Oct. SERVICES 2020 01 1840 34425 0000 12/1/2020 E-Cycle: recycled E-CYCLE (334.00) CR21-140 1556 cellphones, ck# 301490 01 1840 34425 0000 12/21/2020 Republic Services: Hand REPUBLIC (899.28) CR21-191 31578 in Hand recycling, Nov. SERVICES 20, ck# 7417222 01 1840 34425 0000 2/1/2021 Republic Services: Hand REPUBLIC (1,260.55) CR21-282 1742 t0 Hand Recycling, SERVICES December 21)20, ck# 7420825 01 1840 34425 0000 2/16/2021 Republic Services: Hand REPUBLIC (1,027.35) CR21-319 1798 to Hand Recycling Jan, SERVICES 2021, ck# 7422840 01 5200 34425 0000 10/1/2020 REVERSE YE Revenue 122.40 JE21-007 Revenue Accrual #1 FY2020 N, Accrual#1 American Recyling Parks heavy metal recycling, sent to recycling 9/1/20 CR21-022 01 5200 34425 0000 10/9/2020 North American Recycling: NORTH (122.40) CR21-022 32080 proceeds for heavy metal AMERICAN recycling, ck# 016205 - RECYC FY20 60 3400 34425 0000 11/16/2020 Pacific Steel: mist iron PACIFIC (2,837.80) CR21-105 1511 recycling & water meters STEEL recycled, ck# 318D945 Page 264 Item#16. City Of Meridian Posted General Ledger Transactions - GL Transaction Detail Report - Brad F„ De— G/L proj— Effective Document C— Code Code Code Date Transaction Description ID Amount Session ID Number 60 3500 34425 0000 10/l/2020 REVERSE YE Revenue 1,007.97 JE21-007 Revenue Accrual #1 FY2020 North Accrual#1 American Recycleing= recycle copper wire, steel, stainless alloy, aluminum, ck# 016231 - sent to recycling 9/30/20 RCPT-0060 60 3500 3442S 0000 10/13/2020 North American NORTH {1,(107,$7) RCPT-0060 127 Recycleing: recycle AMERICAN copper wire, steel, RECYC stainless alloy, aluminum, ck# 016231 - sent to recycling 9/30/20 60 3500 34425 0000 12/17/2020 North American Recycling: NORTH f116.70., CR21-193 1611 steel/tin recycling, ck# AMERICAN 16418 RECYC 60 3510 34g25 0000 11/16/2020 North American Recywling: NORTH f282,71! CR21-105 1512 scrap metal, 10/13/20, AMERICAN ck# 016298 RECYC Report Total (7,500,89) Date; 3/1/21 09:44;4;: kit Vd4— Page 265 Agenda Item ITEM TOPIC: DEPARTMENT/COMMISSION REPORTS (Action Item) E IDIAN�-�- IDAHO MEN%Sawa - A Wpm, March 2021 Mayor's Office Annuat Report f www.meridiancity.org :--- TODAY'S DISCUSSION C�WIEN IAN2 • MAYOR' S OFFICE & PROGRAMS • STRATEGIC PLANNING & PROCESS IMPROVEMENT • COMMUNICATIONS & MEDIA . . TEAMWORK MAKES THE DREAM WORK C�VIEN IAN.�- 3 • Mayor's Office ➢ Communications ➢ Constituent Management • Other Government ➢ Programs & Events ➢ Legislative Affairs • Communications ➢ Strategic Planning & CI ➢ Community Engagement C�VIEN TEAMWORK MAKES THE DREAM WORK LOVE o u r JAW .. ...... ORXX a� 1B 11 llfi$$ unF N�, _• �� � arr.rrrrrrrrrr..lr:° �: n' e T tit^ it M ''' i o a H mw o ~ www.meridiancity.org :-- TEAMWORK MAKES THE DREAM WORK EIDIAN5 t1POWER tA# MbeftS0nS- �NNER BANK Ed ENGINEERS MERIDIAN ,�1 . .WNTOWN �N BRIGxToN / Idaho CitiR . HERITAGE CORPORATION Central / CREDIT UNION INTERMOUNTAIN A GAS COMPANY In the Community to Serve /Sporklight- HOMES CSHO4 I , M R. Ad�� �. An IDACORP company Cushing i� ` MERIDIAN First1►�terstateBank Terrell ALL INSURANCE,INC. � CHAMBER OF COMMERCE fIN1T Ill/7�A[ r~+Liivit, .+R°'�� t#1� COMPASS �vi•r► ON development Corp. meridian . �. COMMUNITY PLANNING Sou nw Id,h, REVIVE•RENEW•REDEFINE i• � T I!! library district www.meridiancity.org I Emergency Management r - a,.} '"�1e. .�► y' ��,,,, � Employee Policies 40. e* 1 ,� ,■� Media Requests 4144 01- �^ Community Engagement • .. . F .. www.meridiancity.org w IDIAN:-- COVI D: THE YEAR THAT WAS. . . Emergency Management EPSL Meridian CARES ACT Funding & EFMLA Employee Policies - Remote Work CARES Act School Building HVAC Staff Database Health Screenings Hotline & Web Page $1,889,114 r — CARES Funds $1,667,288 MERIDIAN ALLOCATED FUNDS AUTHORIZATIONREQUESTS APPROVED FUNDS ■COVIDTesting PPE ■Business Support ■Technology ■Operations www.meridiancity.org ID :--- COVI D: THE YEAR THAT WAS. . . E IAN8 Business Support Small Business Grants Grant Use OTHER UTILITIES RENT 03 � 12 5 EQUIPMENT ^ INVENTORY TESTING `! ' PPE I •• •': 0.0% 10.0% 20.0% 30.0% 40.0% 50.0% 60.A7O. $ 1M "We want to do whatever we Business Sectors can to help businesses increase � \� ARTS,ENT,REC their visibility and sales, Cif EDUCATION and ease their cost burden." FOOD SERVICE/ACCONI RETAIL 8 FINANCE Helping businesses recover. fINAN{E One small step at a time. PROFESSIONAL/TECH ! HEALTHCARE REALESTATE OTHER CONSTRUCTION 0-D% 5.0% 10.0% 15-D% 20.0% 25.0% 30.0% 35.0% 41 • :--- 2020: THE YEAR THAT WAS. . . C�WIEN IAN9 Ribbon Cuttings/Ground Breakings (20-25) MYAC - DC Trip! New Program Approach, Voter Registration Effort MSAB — Exercise Equipment, Evaluating Projects krW/f~ HOA & Faith contacts (35+) One More Day (Veterans Suicide Prevention) (Virtual) Townhall Events Annual Report Meridian V •0. Leadership !J Development 2020 Citizen Survey ¢ Mail Addressing Services �._ Strategic Planning Community Public „ , Commission appointments— 29 Service Government Education Census Outreach Proclamations— 21 . • I Ongoing Priorities J 90% 80% 86% _ 82% 60% — 40% 20% — — 0% — Roads/Traffic/Transportation Education/Schools Growth/Development Jobs/Economic Development www.meridiancity.org C�WIEND IAN,-- QUESTIONS? �J :--- STRATEGIC PLANNING C�WIEN IANsz 2021m2025 Strategic Plan s STRENGTHS . f , L MAW If ` aa�s FOCUS AREAS Whatcan we but W Merid ion City Staffaff ` Public Trust t 1 Openness and Transparency OPPORTUNITY Keys to Success RESPONSIBLE What is aurcommunityasOng(or? Transportation Solutions Downtown identity TRANSPORTATION • . • . • Relationshipswith Agency Partners • City Leadership ASPIRATIONS ECONOMIC What dp we core deeply about? • Flex i b i l i ty Being a Premier Community PUBLIC HEALTH AND SAFETY Focusing ort pur Families Delivering Yaiue far Tax Dollars • Action Oriented VIBRANT & SUSTAINABLE COMMUNITY RESULTS How do we know we are succeeding? Citizen Survey Feedback • Staying Accountable GOVERNMENT EXCELLENCE Using Dataand Measur ng 6utcames Engaging and Empowering Citizens ID :--- 2021 : THE YEAR THAT 15. . . E IAN13 2021m2025 P an 4 GOALS: • Complete strategies and tactics for each goal with each CITY OFMERIDIAN'S 2021-2025 department. STRATEGIC PLAN • Utilize the Strategic Plan Website • Develop and Monitor Key Performance Indicators r • Update City Council through high level updates and departmental reports . • C�WIEN IAN PROC IMPROVEMENTS: THE YEAR THAT WAS. . . 14 INNOVATION.F/5i MERIDIAN CHANGE ACADEMY ]Meridian Innovation and Change Academy J / • Over $60k worth of savings identified in process improvements! `'�� ►, • Money Errors Amount Time = MEAT • 10 completed process improvements during 2020. • 9 are in process that started in 2020. „ • Developed new online training called IDEA Starter for staff! . • :--- PROCESS IMPROVEMENTS: WHAT'S TO COME. . . C�WIEN IAN.F/5i 15 CHANGE +I ' I Meridian Innovation and Change Academy EXPOSE THE WASTE Make the waste visible and obvious through creating visual standards and start the conversation around what should be happenning v's what is actually happenning • Finish Pilot and implement new online training called IDEA Starter for staff! G • Quarterly 4-hour basics class — Give people the tools! REDUCE THE WASTE • Train a departmental facilitator in all departments! Understand the scale of the Waste and the priorities then begin to take action - remember small steps • Pursue and achieve citywide and cross functional process improvements, showing the value. ri . • C�WIEND IAN,6 QUESTIONS? �J Communicat i o ns • StreamYard Productions • Instagram/Facebook Stories New • Video Messages from Mayor • Participation in Ada County Joint Information System Effort • Participation in COMPASS Public Participation Workgroup • COVI D-1 9 1 nfo Webpage meridiancity . org/lcoronavirus COVID-1 9 Monday,July 14,2020 Home Government COVID-19 Ada County Emergency Management to handout FREE race Coverings In Drlve-Th rough Those in need of facial coverings can pickup free masks on July 14,2020 at Expo Idaho from 5 PM m 7:30 PM.Enter at the livestock entrance next to Hawks Stadium an Glenwood St.Signs wil be posted.A package of Meridian is currently under health orders issued for Ada County by Central District Health and the State of Idaho.Among the 5 masks will be given to each household.lfyou would like masks and need accommodation for a disability or safety precautions and provisions that apply,the following are included: transportation barrier,please call 208-577.4750. • Masks are required to be worn where 6'of distancing cannot be maintained Free Facial Covering/Mask Drive-Through Distribution _ • Businesses are required to implement COVID safety protocols and practices -� Tuesday,July 14,2020 (questions or Concerns?Please contact Centro!District Health 208-321-2222) 5:00 PM—7:30 PM • Patrons must adhere to safety protocols and provisions in place for businesses Expo Idaho Parking Lot . (Questions?Please contact us HERE.In need ofassistance bya Meridian Police Officer?Contact MPD at208-377-6790) Gordan city,ID 1W.—t the live.tockene-nor.ext to Hawk.stadium an Gleafveedsl. Y -� A package of 5 masks wiB 8e given t4 each household. -- tfyou would like ma.ks and creed an oaommodotion for o di.rhiliry or honsportation dorrirr, Community Local Agency alea.rrau(208)577a7ao. Small Business Grants Resources Updates Contact jt�dda6-.�'.,Paiametlics Vaccine AvailabilityF State of Idaho State Hotline: Health District Hotline: Resources 1-888-330-3010 208-321-2222 Wednesday,July 8,2020 The City of Meridian is closely monitoring the constantly changing status of COVID-19 in our Area.Additional changes to operations may implemented if Central District Health Board oI Health makes modification to Ada County order:to consider recommended(or deemed appropriate)by local and state agencies.We will communicate changes through e-mail notifications(SUBSCRIBE HERE)and addition of face covering language atJuly 14 meeting update this page accordingly. READ MORE Central District Health Board of Health Will Meet weekly an Tuesdays at 4PM as Needed for �J COVID-19 Discussions In Addition to Regularly Scheduled Meetings on August 21,October 16.and Page Visits: 99,132 December 18. • Bi-Weekly E-Newsletter • Bi-Weekly Mayor's Blog • Utility Billing Newsletter • Outreach Events • Social Media Monitoring On • oin • • Media Monitoring � � • M/W/F News Recaps Effort • Media Relations • Press Releases • Review (Brand i ng/Content) � • Communications Staff Training • Marketing • Website Updates M ayor 1 s Blog 1 MESSAGE FROM MAYOR SIMISON Readership The year of 2020 will go down in history and I hope beyond the masks and sanitizes,we remember the 20 202o s94°ro challenges we faced and the important lessons we learned last year.The biggest was that it takes 21 F740 everyone in the community working j together for us to be successful.The responsibility to keep our kids learning,family,friends,and neighbors safe and healthy,and our economy thriving fell on each of us_ It was a responsibility none of us could bear alone and required us to work together,adapt,and find new and creative ways of doing things Read More E � Newsietters Publications Open Rate 2019 2020 48.3% 2019 ♦2020 .25% s Average Open Rates All Industries: 17% Government: 22.6% P re Re le e (Includes Media Advisories) Publications Open Rate 2019 2020 t134.b% 2019 2020 t33.22% (Tracked) Average Open Rates All Industries: 17% z Government: 22.6% nix e mailchimp g774 f 11,820 27,571 37559 Current p19 2,03o in 3,818 1,8�2 ° 5979 573 ' l030 7,295 � 7047 M M SOCIa-..... 1 Medi 312.2K 1 .7K People Reached Net Followers a 30.S%from previous 366 days a 19.4%from previous 366 days People Reached Facebook Jan 1.2020-0, 312,166 People Reached 239,218 Previous Period Private Messages 40K 30K 150+ 20K 10K A Jhl Jan 1 Jan 29 Feb 26 Mar 25 Apr 22 May 20 Jun 17 Jul 115 Aug 12 Sep 9 Ocl 7 Nov 4 Dec 2 Dec 31 � % 41, Video Production Public Safety Videos (23) City Scholarship Winners (4) COVID-19 Videos (7) Social Media Day Halloween Public Works Week (5) City Hall Re-Opening Trash or Treasure Zenger Christmas Boredom Busters (3) Environmental Awards (4) Community Kindness FOGG Recycle the Fall Census Facebook Video 74.8K 15K 143.7K 7.6K 1 .7K Minutes Viewed t-Minute Video Views 3-Second Video Views Video Engagement Net Followers a 66.2%From previous 366 days - a 7.93%from previous 366 days •2-8°t cars 3''Ic days �19.4%from previous 366 days Li've Streaming Swearing-In Ceremony Elected Officials Coffee with the Mayor Town Hall (2) Virtual Tree Lighting Memorial Day Veterans Day Recycle the Fall State of the City COVID-19 Asked and Answered Fire Station Six Groundbreaking Fire Art Unveiling Trash Talk Q&A I Citizen Information Sources 60% 50% 40 a ' 30% • • A 1 '. • 20 10% - 0% 2014 2017 2020 -City Website Social Media Emails from City Utility Bill Flyers -Television News -Newspapers www.meridiancity.org COMMUNICATIONS: ' C�WIEN 2020 Citizen Survey Feedback 73% Effectiveness of Public Communications Quality Increasing 74 Quality of Website — Usefulness of Online Services —2020 �2017 2014 www.meridiancity.org R � Questions ? Item#18. E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Valley Regional Transit Fiscal Year 2021 Cooperative Agreement Page 266 Item#18. C� fIEN , IN4, IDAHG-. MEMO TO CITY COUNCIL Agenda Topic on the City Council Agenda From: Miranda Carson, Coordination Planner Meeting Date: February 16, 2021 Presenter: Caleb Hood, Planning Division Manager Estimated Time: 15 minutes Topic: Valley Regional Transit FY21 Cooperative Agreement Attached is the FY 2021 Cooperative Agreement between Valley Regional Transit(VRT) and the City of Meridian. Some slight changes have been made from the FY 2020 agreement. • The cost allocation methodology was updated, shifting slightly the estimate cost per service, but not greatly affecting the total cost. • An exhibit reflecting the services provided by our contribution to VRT is attached to the FY 2021 Cooperative Agreement. • Coronavirus Aid, Relief, and Economic Security (CARES) funding is available to address direct expenses and economic impacts of COVID-19. VRT is eligible for CARES act dollars. With CARES funding and the new methodology, the components of service are no longer itemized with specific costs. This provides flexibility to VRT to apply CARES funds where eligible. The CARES funds will largely be covering the Rides-to-Wellness service in Meridian. With the current Rides-to-Wellness covered by CARES funds still available, the Community Development staff and VRT are proposing a pilot expansion of the Rides-to-Wellness service. This expansion would provide rides to veterans between the City and the Veterans Administration in Boise.With Council approval, funds currently budgeted would be used. The program is also eligible for partial federal funding which VRT would pursue. The new fixed service in Meridian between the Village and Ten Mile is planned to be delayed to FY 2022. This is due to the impact of COVID-19 on public transit. Community Development and VRT staff agree the launch of the service at this time would not be as successful as waiting. There are financial implications to the delay.$51,250 was paid to VRT by the City in FY20 and credited to FY21 for the new service. Due to the delay of the new service with Council approval, these funds would be credited to other services in the FY21 year. This is the preference of both Community Development and Finance staff. Page 267 Item#18. COOPERATIVE AGREEMENT BETWEEN VALLEY REGIONAL TRANSIT AND CITY OF MERIDIAN FOR PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this 9thday of March 2021 by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority authorized under Chapter 21, Title 40, Idaho Code ("Authority"), and the City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho Code ("City") RECITALS a. Authority is the regional public transportation authority created to serve Ada and Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3, 1998 public referendum. Authority provides publicly funded or publicly subsidized transportation services and programs in Ada and Canyon counties. b. City is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code. C. Idaho Code § 40-2109(7) provides that Authority may enter into cooperative agreements with the state, other authorities, counties, cities and highway districts under the provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into agreements with one another for cooperative action for purposes within the power, privilege, or authority of said agencies. d. Idaho Code § 40-2110 provides that counties, cities, highway districts and other governmental entities in the region may enter into cooperative agreements with the regional public transportation authority in order to contribute funds from any source in recognition of costs of the authority. e. Authority develops funding requests through an approved cost allocation methodology. There are four categories involved in generating the initial funding request: general assessments, service and capital contributions, and special assessments. f. Authority has budgeted $272,284 for City to contribute to support services, capital and regional overhead expenses. City has budgeted the same amount representing the City's fair share of support for services, capital, and regional overhead, as set forth in Exhibit 1. g. Authority generally follows the allocation methodology to designate how City contributions are used. However, Authority may leverage City contributions as local match to optimize utilization of both local and federal sources of funding to ensure the most effective use of all revenue sources. Page 1 of 5 Page 268 Item#18. AGREEMENT NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this Agreement and not mere recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows: Section 1. Term This Agreement shall be in effect from the 1st day of October 2020, and will terminate on the 30th day of September 2021, unless earlier terminated pursuant the mutual written agreement of the parties hereto. Section 2. Purpose The purpose of this Agreement is: (a) For City to pay $272,284 to Authority for Fiscal Year 2021 expenses pertaining to services, capital, and regional overhead required to support the regional transportation services within the City's jurisdiction, as set forth in Exhibit 1. (b) For Authority to use City's contribution for service, capital, and regional overhead expenses included in the annual FY2021 budget to support services within City's jurisdiction. (c) For Authority to leverage City's contribution with matching federal fundingto optimize all revenue sources available for operations, capital, and regional overhead. Section 3. Compliance Authority, in using said City's contribution shall comply with all conditions required by applicable federal, state and local laws and regulations, and shall maintain, in accordance with generally accepted accounting practices and principles, records and books of account regarding said assessments and operating costs. Section 4. Payment (a) City shall pay its general assessment and service contribution of $272,284 within 30 days of invoice. (b) Authority shall provide City a quarterly status report on capital or other special projects. (c) Payment shall be made directly to Authority at the following address, unless City is notified in writing by Authority of a new address: Valley Regional Transit 700 NE 2nd St Suite 100 Meridian, Idaho 83642 (d) City's address, for the purpose of invoice, notice or correspondence, unless Authority is notified in writing by City of a new address, is as follows: City of Meridian 33 E. Broadway Meridian, Idaho 83642 Page 2 of 5 Page 269 Item#18. Section 5. Contact Information (a) Authority point of contact for this agreement is: Jason Jedry, Controller,iiedry@valleyregionaltransit.org, 208.258.2709 (b) City point of contact for this agreement is: Miranda Carson, Comprehensive Associate Coordination Planner, mcarson@meridiancity.org Section 6. Miscellaneous (a) Each party hereto represents and warrants that each person executing this Agreement on behalf of such party is, at the time of such execution, duly authorized to do so by such party's governing body, and is fully vested with the authority to bind such party in all respects. (b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the remainder shall be construed to conform to the intent of the parties, and shall survive the severed provisions. (c) Except as provided otherwise herein, this Agreement and any attachments hereto constitute the entire Agreement between Authority and City concerning the subject matter hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or against any party. (d) The captions and headings in this Agreement are for reference only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants, conditions or agreements contained herein. (e) This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third party beneficiary rights in any person not a party hereto. (f) This Agreement shall be binding on the parties hereto, and their successors and assigns. Section 6. Indemnification To the extent permissible by law,Authority shall indemnify, defend, protect and hold harmless City, and it's officers, agents and employees, from and against any and all liabilities, losses, suits, claims,judgments, fines or demands arising by reason of injury or death of any person or damage to any property, including all reasonable costs for investigation and defense thereof(including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any renewal or extension thereof, and arising out of or caused by the negligent or intentional acts or omissions of Authority, it's officers, agents and employees, regardless of where the injury, death, or damage may occur, except to the extent any such Claims arise out of or are caused by the negligent or intentional act or omission of City or its officers, agents and employees. City shall give to Authority reasonable notice of any such Claims. Authority shall notify City of the counsel to be used in carrying out its obligations hereunder. City must state any reasonable objection that it may have regarding the use of said counsel. The provisions of this section shall be deemed to be a separate contract between the parties and shall survive the expiration or any default, termination or forfeiture of this Agreement, and any renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, City's right to indemnification pursuant to the foregoing shall be limited to indemnification for such Page 3 of 5 Page 270 Item#18. Claims for which City incurs actual liability or expense. The foregoing indemnification includes, without limitation, any Claim arising out of or caused by the noncompliance of any services, programs, or activities provided by Authority under this Agreement with all applicable federal, state, and local statutes, regulations, and requirements, including, but not limited to, the Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of Authority shall be personally liable to City under this Agreement, (ii) with respect to third party Claims, both Authority and City expressly reserve any and all of the privileges and immunities available to them, if any, under Idaho law, and (iii) the agreement of Authority to hold harmless or indemnify City shall be limited to, and be payable only from, Authority's available insurance or self-insurance coverage for liability assumed by contract available as a part of its general liability insurance program." EXECUTED and effective as of the date first above written. Valley Regional Transit: City of Meridian: Kelli Badesheim Robert E. Simison 3-9-2021 Executive Director Mayor Attest: Chris Johnson, City Clerk 3-9-2021 Page 4 of 5 Page 271 Item#18. EXHIBIT 1 FY 2021 CITY OF MERIDIAN SERVICE AND CONTRIBUTION DESCRIPTION Pursuant to the FY 2021 Cooperative Agreement between Valley Regional Transit (VRT) and the City of Meridian for Public Transportation Financial Contribution, this exhibit outlines the public transportation activities in the four categories used to generate the contribution request. Regional Overhead: Supports regional planning efforts such as service expansion or revisions to improve transit connections and regional operations such as the regional customer service call center and regional transit Information Technology. In accordance with VRT's local cost allocation methodology, these costs are divided by each jurisdictions share of the regional population. Service Contribution: Meridian is served by routes 40 and 42 which run Monday - Friday and connect Meridian to both Boise and Nampa/Caldwell. VRT's cost allocation methodology distributes the costs of service proportionately to the miles travelled in each jurisdiction served. Approximately 21% of routes 40 and 42 operate within the City of Meridian. Meridian's service contribution was based on a total of 2,240 annual hours of fixed route service to support. Routes Total Annual Hours of Percent of Revenue Annual Hours of Service Miles in Meridian Service for Meridian 40, 42 10,897 20.56% 2,240 Capital Contribution: Supports the maintenance or purchase of physical infrastructure or assets. There were no capital contributions requested in FY2021. Special Assessment: Supports specific activities, projects or programs requested by the City of Meridian. In FY 2021 the City of Meridian special assessments go to support the operations of Harvest Transit and Rides2Wellness. Harvest Transit provides free transportation for seniors, persons with disabilities, and veterans from 9 a.m. to 3 p.m. Monday through Saturday within a designated service area in Meridian. The budgeted annual hours of service for Harvest Transit are 5,196. Rides2Wellness provides free transportation to eligible riders to medical appointments at participating clinics. Costs for this program are assessed on a per ride basis. The budgeted annual rides for Rides2Wellness is 13,297. The Federal Transit Administration provides a 50% match for local contributions to this program. Local contributions to this program come from St. Luke's, St. Alphonsus and the City of Meridian. Funding made available through the Coronavirus Aid, Relief and Economic Security (CARES) Act have also made it possible to pilot a service between Meridian and the Boise Veterans Administration Medical Center. The budget for this pilot is based on 2,600 annual rides. Funding for this pilot beyond FY 2021 is yet to be determined. Page 5 of 5 Page 272