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2021-02-23 Regular City Council Regular Meeting City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, February 23, 2021 at 6:00 PM Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/87533606314 Or join by phone: 1-669-900-6833 Webinar ID: 875 3360 6314 ROLL CALL ATTENDANCE PRESENT Councilwoman Liz Strader Councilman Joe Borton Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Jessica Perreault Councilman Luke Cavener Mayor Robert E. Simison PLEDGE OF ALLEGIANCE COMMUNITY INVOCATION ADOPTION OF AGENDA Adopted as Amended (with addition of Item 3) Motion to adopt the amended agenda made by Councilman Bernt, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener PUBLIC FORUM – Future Meeting Topics The public are invited to sign up in advance of the meeting at www.meridiancity.org/forum to address elected officials regarding topics of general interest or concern of public matters. Comments specific to active land use/development applications are not permitted during this time. By law, no decisions can be made on topics presented at Public Forum. However, City Council may request the topic be added to a future meeting agenda for further discussion or action. The Mayor may also direct staff to provide followup assistance regarding the matter. DEPARTMENT / COMMISSION REPORTS \[Action Item\] 1. Appointment and Swearing in of Kristopher Blume as Chief of the Meridian Fire Department Approved Motion to approve appointment made by Councilwoman Strader, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener 2. Collective Labor Agreement Between the City of Meridian and the Meridian Fire Fighters I.A.F.F. Local 4627 Approved Motion to approve made by Councilwoman Strader, Seconded by Councilman Bernt. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener ACTION ITEMS Public Hearing process: Land use development applications begin with presentation of the project and analysis of the application by Planning Staff. The applicant is then allowed up to 15 minutes to present their project. Members of the public are then allowed up to 3 minutes each to address City Council regarding the application. Citizens acting as a representative of a Homeowner’s Association may be allowed up to 10 minutes to speak on behalf of represented homeowners who have consented to yielding their time. After all public testimony, the applicant is allowed up to 10 minutes to respond to questions and comments. City Council members may ask questions throughout the public hearing process. The public hearing is then closed, and no further public comment is heard. City Council may move to continue the application to a future meeting or approve or deny the application. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public hearing items unless to break a tie vote. 3. Council Discussion: Potential Annexation Impacts Due to Proposed Property Tax Changes 4. Public Hearing for Community Development Block Grant (CDBG) Program: Program Year 2019 Consolidated Annual Performance and Evaluation Report (CAPER) No Action. A Resolution will come before City Council in March 5. Public Hearing for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. Approved A. Request: Modification to the Existing Development Agreement to include an 11.75-acre parcel of land, revise the approved concept plan and elevations, and include light industrial uses into the allowed uses. Motion to approve made by Councilman Hoaglun, Seconded by Councilwoman Perreault. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener 6. Public Hearing for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. Approved A. Request: Annexation of 0.75 of an acre of land with an R-2 zoning district. Motion to approve made by Councilwoman Strader, Seconded by Councilman Bernt. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener 7. Public Hearing for Prescott Ridge (H-2020-0047) by Providence Properties, LLC, Located on the South Side of W. Chinden Blvd. and on the East Side of N. McDermott Rd. Continued to April 13, 2021 – Public Testimony to only be taken based on new information A. Annexation of 128.21 acres of land with R-8 (99.53 acres), R-15 (8.82 acres) and C-G (19.85 acres) zoning districts. B. Preliminary Plat consisting of 371 buildable lots \[single-family residential (215 detached/102 attached), townhome (38), multi-family residential (14), commercial (1) and school (1)\], 42 common lots and 6 other (shared driveway) lots\] on 124.81 acres of land in the R-8, R-15 and C-G zoning districts. Motion to continue to April 13, 2021 with testimony limited only to new information made by Councilman Hoaglun, Seconded by Councilman Bernt. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener ORDINANCES \[Action Item\] 8. Ordinance No. 21-1918: An Ordinance (H-2020-0087 – Spurwing Sewer Easement) for Annexation of a Parcel of Land Being a Portion of Lot 2, Block 1 of Spurwing Subdivision as on File in Book 69 of Plats at Pages 7104 in the Office of the Recorder for Ada County, Idaho, Said Parcel Being Situated in the SW ¼ of Section 23, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment “A” and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City Of Meridian; Establishing and Determining the Land Use Zoning Classification of 0.60 Acres of Land from RUT to R-4 (Medium Low Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Approved Motion to approve made by Councilwoman Perreault, Seconded by Councilman Hoaglun. Voting Yea: Councilwoman Strader, Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Perreault, Councilman Cavener FUTURE MEETING TOPICS ADJOURNMENT 9:23 pm Item#2. Meridian City Council February 23, 2021. A Meeting of the Meridian City Council was called to order at 6:01 p.m., Tuesday, February 23, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Bill Nary, Bill Parsons, Sonya Allen,Alan Tiefenfach, Crystal Campbell, Mark Ford, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, we will call this meeting to order. For the record it is February 23rd, 2021, at 6:01 p.m. We will begin this evening's regular City Council meeting with roll call attendance. PLEDGE OF ALLEGIANCE Simison: Next item is the Pledge of Allegiance. If you would all, please, rise and join us in the Pledge. (Pledge of Allegiance recited.) COMMUNITY INVOCATION Simison: Next up is our community invocation, which will be led by Pastor David Snyder of Twenty Six Eight Church. Pastor Snyder, if you wouldn't mind come forward and for those of us in the room if you wouldn't mind joining us in the invocation or take this as a moment of silence. Snyder: Thank you. Appreciate it. 1 st Timothy says: First of all, I urge that supplications, prayers, intercessions and thanksgivings be made for all people, for kings and all who are in high positions, that we may lead a quiet and peaceful life, godly and dignified in every way. Father, we pray today to you, because you are the God who gives us peace and a quiet life. Who brings peace over cities and nations and you have granted us that favor in this city. We pray tonight that you would give wisdom to all who sit in positions with influence and authority. For Mayor Simison, for the Council Members. We pray for our police, for our firemen, especially, Lord, and ushering in a new fire chief tonight. We believe, Lord, that you have granted these people these positions for our good. So, we pray that you would give them wisdom and strength to execute their office well. We pray Page 24 Meridian City Council Item#2. February 23,2021 Page 2 of 56 that this city would continue to grow and it would be a place people want to come because of the righteousness and the peace that is present here and we bless you for this, in the name of your son Jesus, amen. Simison: Thank you. Mr. Clerk, do we have anybody signed up under the public forum? Johnson: Mr. Mayor, we did not. ADOPTION OF AGENDA Simison: Okay. Oh, I skipped. Sorry. Next up is adoption of the agenda anyways. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I would like to add an item to the agenda this evening. Item 3. Other than Item 3, everything looks good to go. With that I move that we adopt the agenda as amended. Hoaglun: Mr. Mayor, I second the motion to adopt the agenda as amended. Simison: I have a motion and a second to adopt the agenda as amended. Is there any discussion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Sorry. Just I guess from a process standpoint, do we need to identify what that amended item is going to be now? Simison: I believe it was on the posted amended agenda, so it should already be there. Okay. So, Councilman Bernt, if you just want to share the title. Bernt: Sure. So, that -- that item, Item 3, that -- that we are -- that we have added to the agenda is a potential annexation impact due to property taxes -- proposed property tax changes. Cavener: Thank you. Bernt: You're welcome. Simison: Okay. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the agenda is adopted. MOTION CARRIED: ALLAYES. Page 25 Meridian City Council Item#2. February 23,2021 Page 3 of 56 PUBLIC FORUM — Future Meeting Topics Simison: There is nothing in the public forum. DEPARTMENT / COMMISSION REPORTS [Action Item] 1. Appointment and Swearing in of Kristopher Blume as Chief of the Meridian Fire Department Simison: So, we will move on to Item 1 under Department/Commission Reports, which is the appointment and swearing in of Kristopher Blume as the chief of Meridian Fire Department. With that I will go down to the podium. So, they have given me some nice words to say, so I don't go too long or don't screw things up. So, we will try to be expeditious in tonight's activity, so none of you miss out in case a call comes in. But welcome to everyone. Thank you for the wonderful turnout for tonight's activities of swearing in Kristopher Blume as the next fire chief for the City of Meridian. The only real things I want to say before I just get to the bio and get to the -- the point is I'm excited for today and I hope the men and women of the Meridian Fire Department are also excited today. With -- with new leadership comes new opportunities, new challenges, and, trust me, we have got plenty of challenges as a city, but I see nothing but opportunities here at our Fire Department as we move forward. So, very excited for today and, hopefully, you will be, too. So, with that let me just do a quick reading of the bio, so it's in the record, so if everyone hears from that standpoint. Kris Blume, originally from Idaho, comes to the City of Meridian and the Meridian Fire Department with 21 years experience with Tucson Fire. He will leave his role as battalion chief of the Special Operations Division, one of the Tucson Fire Department's highest ranking leadership positions, to lead the Meridian Fire Department. Chief Blume's experience includes administrative and operational assignments, as well as leadership roles in wildland fire, emergency management, paramedicine, hazardous materials, technical rescue and community risk reduction. Kris is a current instructor for the National Fire Academy. He is an expert in ground and emergency management. Chief Blume has also been an instructor for Firefighters Beyond Borders, an organization that connects firefighters in Arizona with the firefighting community in Israel to support one another in times of need. Kris is a consecutive fire officer graduate, author and speaker focused on values, driven, mission focus and leadership for the fire service. We welcome Chief Kris Blume to the Meridian Fire Department and the City of Meridian. We look forward to his leadership and working together to serve the great community of Meridian. With that, Chief -- or Kris Blume. Almost. If you would come forward to take the oath of office. With that if you would like to raise your right hand. (Oath given by Mayor Simison, repeated by Kris Blume.) Blume: 1, Kris Blume, do hereby declare that I will support the Constitution of the United States and the state of Idaho and that I will faithfully discharge my duties as fire chief for the Meridian Fire Department and for the citizens of Meridian, to the best of my ability. promise to protect and enhance our community through professionalism and compassion Page 26 Meridian City Council Item#2. February 23,2021 Page 4 of 56 in accordance with the Meridian Fire Department's guiding principles and policies. Simison: Congratulations. Blume: Thank you, sir. Simison: I would now like to invite Chief Blume's wife Katherine and son Wyatt to come forward for the pinning of the badge. Well, technically, there is a technicality that we are going to have to do. I will go ahead and offer Chief Blume to say a few words to address Council, prior to their appointment officially. Blume: Well, thank you to the Meridian -- Meridian City Council, Mayor Simison, the Meridian Fire Department, the City of Meridian and my family that was able to be here this evening. My family and I could not be more happy to be home. While my face is new to the community, it is not new to the fire service. In my 21 years in this profession I have learned the value of public service and more specifically that of public safety. It truly is a calling and, in my opinion, it's the highest of callings. Those in the fire service understand the mantle of responsibility that is associated with sending men and women into harm's way to save, serve, and protect others. As fire chief I believe that it is my responsibility to protect those that protect all of us. As to the men and women of the Meridian Fire Department, your safety, their safety, and their well being is at the forefront of the decisions I intend to make and support. They will also expect and be given honest, transparent communication internally, as well as externally with our partners in -- in the Treasure Valley. To the Meridian community and the Treasure Valley partners, Meridian Fire Department exists to serve the community. My vision for Meridian Fire Department is to continue to provide exceptional service. We will continue to be a progressive fire service organization that seeks best practices to meet the evolving needs of the community in a safe and fiscally responsible manner. The opportunity to lead and serve this incredible organization is inspiring and I could not be more proud. As I leave here this evening I am honored, I'm humbled, and I am excited to get to work. Thank you. Strader: Mr. Mayor? Simison: Councilman Strader, I think we -- if we can take care of some business first real quick. Okay. If you are there to make a motion, absolutely. Strader: Super. I am. Mr. Mayor, I move that we confirm Kristopher Blume as the new chief of the Meridian Fire Department. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second that motion. Simison: I have a motion and a second. Is there any discussion on the motion? Seeing Page 27 Meridian City Council Item#2. February 23,2021 Page 5— — none, I will ask the clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: ALLAYES. Simison: You are officially appointed. And I almost like doing it better this way. To make the speech and make your case. So, congratulations once again. Council, with that I'm going to call a five minute recess just allow us to reset. There are some refreshments in the lobby for those that are here, but -- so, we can do a couple of pictures and administrative duties. We will reconvene and try to be back at 6:20. Thank you. (Recess: 6:14 p.m. to 6:22 p.m.) 2. Collective Labor Agreement Between the City of Meridian and the Meridian Fire Fighters I.A.F.F. Local 4627 Simison: All right. Council, we go ahead and come on back from recess. Next item on the agenda is Item 2, the collective labor agreement between the City of Meridian and the Meridian Firefighters IAFF, Local 4627, and I will turn this over to Mr. Rountree. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: Mr. Mayor, Members of the Council, as Tyler is coming up, I do want to point out that we had a couple of little errors that were not substantive error -- or not errors. A couple of tweaks -- words got left off-- you know, a few minor things. I have sent you that version. That is the version Chris had. I did speak with the union's counsel today. We both are in agreement these are necessary, but not substantive, so we can move forward with this agreement as it's being presented. Simison: Okay. Thank you. Mr. Rountree. Rountree: Mr. Mayor, Members of Council, super glad to be here tonight to be in front of you with a contract that is finished. So, I'm always been -- or always have been reminded that hard work sometimes takes some time and I think this document is a good representation of that -- that theory. We did take the bait early on when the Mayor asked us to have the contract done in 30 days. This crazy thing of COVID came into play and we kind of adapted and overcame that. And, then, even more crazy was our chief being hired away by Boise. So, it was a lot of work. Publicly I would like to thank Committee Chair Captain Brock Clapp, Captain Tony Chance, Captain Scott Warren and working out of class Captain Jarin Jones. Those guys stuck through this from start to finish. As a Page 28 Meridian City Council Item#2. February 23,2021 Page 6 of 56 local we have been working on it over a year. But, again, the end product is very good. I'm always impressed that as a group we always work together and we always find resolve. That doesn't mean that sometimes the meetings don't get a little spicy, but we do find common ground. We walk away and everybody has good things to say about one another when it's all over. So, I'm excited to report at our virtual meeting last night out of 69 people that attended that meeting, out of the 78 members that I represent, it was unanimous that it be passed and I can speak on behalf of our counsel that's pretty rare and she was elated to see that the membership was very happy. So, I could stand here a long time and thank the people on the city side that have been involved in this process. Every single person in HR, Finance, payroll, city legal -- there has been a lot of work and it is greatly appreciated by this local. We very much valued the relationship that we have with each and -- each and every one of you and as we do this we tend to lose sight of the big picture and the big picture is the day like today, bringing a chief in and having a good turnout in a COVID time, to be very supportive of this department. We don't get to come in here every week and tell you thank you for what you do, not only for us, but the city as a whole. We certainly appreciate your dedication to us and we appreciate the dedication that each of you have to the City of Meridian. And with that I would stand for any questions. Simison: Thank you. Council, any questions? Bernt: Mr. Rountree -- or Mr. Mayor? Simison: Councilman Bernt. Bernt: Mr. Rountree. Tyler, I -- you know, you nailed the hammer on the head. I completely agree one hundred percent with what you just said. During these discussions especially, you know, these negotiations, it got -- it got hairy once or twice, maybe three times max. Sometimes we left scratching our heads wondering what the other party was doing or what their approach was. But the good thing about what we do here at the City of Meridian -- and that includes the Fire Department and the union -- is that we do find common ground and at the end of the day there is a level of trust that we both want the same thing. The end result is the same and I want to thank you, I want to thank your leadership. Captain Chance is here in the audience. Mr. Winkler. I want to thank your -- your -- your -- your -- your local and know that we appreciate all that you guys do. So, thank you so much and -- and two or three more years we will have this discussion again. Rountree: So, we did go for a three year, which is -- is big. So, for me that will be a year from my rule of 80. So, that's always good. But, yeah, it's good. Certainly I think we listened to a few of the things that -- that the city and City Council wanted to see and we were able to find that common ground and get it into a contract. It's great. Hoaglun: Mr. Mayor? Bernt: One last thing. I don't mean to cut in -- I -- I want to thank -- I don't mean to cut off Councilman Hoaglun, but I want to thank Councilman Hoaglun, honestly, because so Page 29 Meridian City Council Item#2. February 23,2021 Page , — — much time went into this with you and -- and vacation time and I don't know how many different times I went to you and asked for a little -- we needed a little help and -- and you were adamant that you wanted to take care of business and so negotiations are -- especially this set of negotiation was -- was long and you were there from the beginning to the end and I just want to say thank you and at the end Council Woman Strader came in and helped out as well. Staff and -- thank you so much, Bill, and your team. So, I wanted to say thank you to Councilman Hoaglun, because all the time you put into this was a big deal. Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor. Well, thank you for that -- those kind words, Councilman Bernt. I appreciate that. And -- and I just appreciate the work of the firefighters local leadership. Tyler, you and your team, your engagement, how diligent you were in that, the back and forth and seeing this through, I'm sure there was more than one time -- I know on both sides we probably thought is this really worth it. You know, building this STEP plan that I think is going to be very good for firefighters as they choose this as their career path and for the city and the taxpayers having the financial certainty being able to see and build to -- to what is coming down the road. I think it's -- it's going to be a very good thing for -- for all parties and, you know, some people think union contract negotiations are confrontational and -- and -- and for our community that is not the case. We have got people on both sides who live in this community, want the very best for this community, you know, it's a time that we look at processes and procedures and how they are handled. We look at what are the equipment needs. Do changes need to be made? What's the fair market value for the work? And, then, we just have to work through there. There is comparisons. There is research. And in the end we finally come to that -- that agreement that's workable for both sides and we appreciate that. I think the fun thing about this is -- is that there is trust that the word is good, that what your -- your leadership team was saying was true and the only thing that we had to do was -- because the lawyers made us is write it down. So, we -- we -- but that's -- that's how great relationships work and -- because we are all invested in Meridian making it a better place. We know our firefighters are here to serve the citizens in this great community and, besides, you just never know when you sit down in a barber shop chair the union president might be right next to you. So, that's -- you know, that's how it works and we really appreciate the diligence that you guys put into it and I look forward to the next three years and I think it's great that here we are tonight ratifying this contract and Chief Blume is on board and we look forward to some great things for our firefighting team out there. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I echo the same comments and I know I came in kind of at the end, but I really appreciate Council Member Hoaglun as well for a special thank you on behalf of City Council for the many months that he stuck with this and thank you to the local, the legal team, the finance team. Any good agreement -- I think there is a level of compromise. Page 30 Meridian City Council Item#2. February 23,2021 Page 8 of 56 No one is going to get everything that they want. But I think this is fair and I think that it will hopefully stand the test of time for a few years. So, congratulations to Tyler on getting to this point and to everybody else. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: A couple of comments if I may. First this -- this is a great day to be in Meridian. It's great to have a new fire chief. It's great to have this contract before us. I do want to echo the thanks to our city employees, our finance employees, our HR employees and most importantly our fire employees. I recognize this is a contract. One that I heard at times while the conversations may have got a little squirrely, it's all because we are all passionate. I know that our fire employees are passionate for each other and for serving in our community, just like our finance, our HR, the City Council. Council Member Hoaglun hit the nail on the head, is that I really believe that when City Council and city attorney or whoever sitting across from members of the local, there is -- there is respect that -- that the information they are sharing to us is straightforward, that you are honest brokers, and I don't think that that type of a culture happens by accident. That's been built by previous city council's, previous union representatives, and I just want to thank all the parties who came together to continue that. I think it's important that we get three years that we continue to converse about the issues, not confront each other about the issues, and continue to work together for our employees and for our citizens and I think that's something really remarkable that makes me very proud to serve this city and I wanted to thank all of you for helping to make this a reality. Simison: Any other Council Members? Okay. Well, I will just say thank you and congratulations on -- on both sides of it and to the point -- I mean not only-- this -- we can really focus on moving forward at this point in time. Think about a gift to your new chief, quite frankly. You come in, you don't have to worry about this, you can focus on what we need to now do as a department for the -- for the long term, for the next three years, where this doesn't have to become the focus of the conversation. So, thank you for that gift to him. Appreciate everyone's commitment for getting to this point in time and thank you for all the time that everyone did and for allowing me to on occasion pop in and sit in when I had those hours on the Zoom call. I enjoyed the conversation. I enjoyed listening to it. I did think was productive, even sometimes when it maybe got squirrely, but I really valued that. So, with that do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I will make a motion and dedicate it to Councilman Hoaglun. I move that we approve that collective labor agreement between the City of Meridian and the Meridian Firefighters Local 4627. Page 31 Meridian City Council Item#2. February 23,2021 Page 9 of 56 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I second the motion. Simison: I have a motion and a second. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: And as Councilman Borton liked to remind me during the negotiations I don't have a vote, but I do have a voice. Aye. So, it's all ayes. Motion carries. The agreement is agreed once I sign it, so thank you. MOTION CARRIED: ALLAYES. Rountree: Thank you. ACTION ITEMS 3. Council Discussion: Potential Annexation Impacts Due to Proposed Property Tax Changes Simison: With that, Council, we will move on to Action Items. Item 3, which was added to the agenda, is a proposed amended -- or the potential annexation impacts due to proposed property tax changes and I will turn this over to Councilman Bernt. Bernt: Thank you, Mr. Mayor. I would like to raise an issue for consideration before Council and the Mayor before we hear from the applicants this evening. As we all know, the Idaho state legislature is considering a variety of different options of tax reform that will impact the City of Meridian directly and how we provide future services with growth or with changes to the growth that has already been approved. Recently the City of Meridian sent a letter to Chairman Rice in the senate local government and taxation committee in opposition to Senate Bill 1108. For those who are listening this evening I would like to highlight some of the important talking points in that letter. Senate Bill 1108 will substantially impact our service levels and limit our ability to keep up with growth needs. Meridian has done well by proactively saving before we spend for critical services and large scale projects. This type of planning has allowed us to remain a debt free city, completing multi-million dollar projects like building and opening Meridian Fire Station 6 this past year. Through these practices we have maintained the service levels our community expects and deserves. We have identified the need of 13 police officers, 24 firefighters, and we have plans for two fire stations and two police precincts for our community in the next four years. These two proposed fire stations and police precincts will be located in the northwest and southeast areas of our city. These arbitrary budget Page 32 Meridian City Council Item#2. February 23,2021 Page 10 of 56 caps proposed by Senate Bill 1108 have an anticipated impact of nearly 17 million dollars over the next eight years, which will impact our ability to provide these -- these needed services. The result would be longer response times due to the location of services and increase calls of service. By only allowing arbitrary percentage to be collected this bill would transfer the cost of service -- services to existing homeowners or would -- or would require a reduction to the level of service to a residence. Most importantly, when Idahoans were asked objectively about the issue of property taxes in the recently released 2021 Idaho public policy survey conducted by Boise State University, respondents were not concerned about the cost of their taxes from local government, what they were concerned about is unpredictability of taxes due to increasing home values. Senate Bill 1108 does nothing to address this issue. With that said I propose that we caution applicants that we will -- excuse me. With that said I propose that we caution applicants that we will likely delay and/or continue hearings for the next six weeks until we have further information from the legislature and have time to analyze any impacts that legislation may have on our ability to provide services. This proposed delay would exclude any in-fill development of five acres or less. Because of the unknowns going forward regarding Senate Bill 1108 and how it could dramatically affect our city and our city levels, I believe the only prudent action is to take a pause. To those that represent Meridian in the state legislature, please, know that the City of Meridian and this body desire to be part of the solution. I would like to turn the time over to Mayor Simison for his thoughts. After I would like to open it up for discussion amongst Council Members, so that we can provide direction to staff and to the development community going forward. Mayor Simison. Simison: Thank you, Councilman Bernt. I appreciate you bringing this up for our conversation today and I agree that it's necessary to consider the impacts of current legislative actions and continue annexation requests for our community until we know the full impacts of these legislative efforts. You know, when we approve annexation we are making a contract with the property owner that we will provide services to them when that time comes. As a city we also have service expectations. If funding changes and we are not able to provide the services at these low levels or those levels that our future residents expect, is it even fair to enter into the agreements for annexation. Our residents have said that growth should pay for growth, not that growth should pay 75 percent of their costs and let the existing taxpayers pick up the rest of the cost. I believe if enacted ultimately this bill will require the city to look at growth differently, as certain types of development traditionally don't have as much impact on our services. Unfortunately, when you take that into consideration this can create winners and losers in development, rather than providing for a mix of development to meet the variety of needs of our residents. To me it's imperative that the approval of growth provide the revenue necessary for servicing that growth. Taking away necessary revenues, which covers service costs, just shifts the burden into other taxing categories. Ultimately, as Council President Bernt said, we want to be working with our legislators to find long lasting improvements to the taxing -- taxing system, not picking and choosing specific areas that suffer to the benefit of other taxing revenues. Representative John Boehner touched on the need to understand the broad tax system and how changes impact the whole system during the November 19th, 2020, working group on property tax when we said until we can look at -- and compare the numbers, we really can't make good legislation in regard Page 33 Meridian City Council Item#2. February 23,2021 Page 11 —56 to how property tax is spent. Well, to me the same can be said for our processes here. Until we can understand the numbers, we really can't make good land use decisions in regards to how services will be performed. So, I am in support of making sure we have a clear understanding of what our current situation is. I mean that the end -- the unfortunate part of this is this -- if this legislation gets enacted it really impacts the last five years of development, which has been approved. You know, it's -- it's -- that's -- that's we are going to -- we are going to see that from what we expected, but for us in good in all good conscious to move forward with the same assumptions when approving new things, which we -- it could have similar impacts, I think that we just need to make sure we have a clear understanding to the best of our ability and when there is an active conversation going on at the legislature, until that is resolved is it really prudent for us to move forward. So, I will turn my time back over to you, Councilman Bernt. Bernt: Thank you. I have spoke a little bit this evening about this and so I might chime in toward the end. I would like to listen to what this body has to say in regard to this proposal and the good, the bad, the ugly. I think it's important that we get it all out. Most importantly I believe it's important that we are fair partners with our -- with our stakeholders and that -- that they know what to expect going forward as well. With that said I will just open it up to the body to have a discussion. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I -- I view this as an unfortunate -- talk about coming off the great night we have been having. It's an unfortunate, but I -- I am convinced necessary for us to take this pause, because I think we all have the philosophy, you know, new growth should pay for itself and under this bill I believe that new growth will not be paying its fair share. Any kind of new construction or annexation, only getting a partial percentage of those property taxes, makes it so that every penny that existing residents have paid now is going to be diluted. The existing residents of Meridian are going to have a diluted level of city services because of growth and that to me is not acceptable. So, I couldn't agree more that this makes sense to take a pause for six weeks while we work with our legislative partners and try to really understand what this would mean for the city. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mr. Mayor, Council President Bernt, I thank you so much for helping to facilitate this --this good conversation. Council Member Strader was correct. Like, boy, we started tonight's meeting on a real high with a lot to celebrate and this is a challenging conversation. I would like to offer at least a contrarian view for consideration. I guess I believe that we have -- we have an obligation as a City Council to hear each annexation on its own individual merits and I think you look at -- at tonight's agenda as a really great example. We have got like a three quarter of an acre annexation where an individual is Page 34 Meridian City Council Item#2. February 23,2021 Page 12 of 56 trying to connect to city services and a 125 acre annexation project that we are bringing significant amount of new homes to kind of our westerly border. They each have their own merits and they need to be judged as -- as such. I'm -- I'm a little hesitant -- in fact, I'm very gun shy to move forward with a blanket we aren't going to discuss -- or we are going to continue any new annexation for six weeks for -- for one simple reason. What happens if this legislation passes and we find ourselves in this scenario six weeks from now? Are we, then, going to make the decision that we are going just to blanketly deny all annexations? I don't think that's the case. At least I hope that's not the case. So, I would offer I guess a modified point of view that I think is worth considering, which is that we continue to take every application on its own merits, recognizing that the decision that the legislature that are playing out right now, that may have an impact and it may have an impact on one application over another. I fear that we are setting bad precedent by drawing a line in the sand and saying we aren't going to discuss any annexations for the next six weeks. So, I -- I greatly greatly appreciate the intent and really thank our Mayor and our Council President for starting this conversation. I think that we have got a really good opportunity to communicate to our customers about where the City of Meridian is in terms of annexation, so that they go into this eyes wide open, but I'm not sold that we need to put the -- the closed sign up outside. Simison: Thank you, Councilman Cavener. And just-- I think for a little bit of perspective, people will still be able to apply and they will still be able to schedule their hearings and they will still be able to move things forward to the best of their ability. You know, they have a right to do that and we are not infringing upon anybody's right to do that and as far as how applications would be processed or what the will of the Council is, that -- that's what this conversation is for. But we would not be telling anybody they do not have the right to submit and try to move forward their application. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I have a question for Councilman Bernt if you would yield. Mr. Mayor, Councilman Bernt, I think when you opened up this conversation I heard you say that in- fill property less than five acres would be exempt from -- from this. Bernt: Yes, sir. Hoaglun: So, that would -- for the one application that's up tonight that's an acre, which -- which makes sense, because they are already typically receiving city services or are in the area that city services are already there. They don't have to be extended. They are already receiving police and fire protection services. Now they are just coming onto the tax rolls and being part of the city and -- and being counted that way. So, I like that approach in particular. Perreault: Mr. Mayor? Page 35 Meridian City Council Item#2. February 23,2021 Page 13 of 56 Simison: Council Woman Perreault. Perreault: I have been closely tracking what's happening with the legislature, being a member of our residential real estate community, significantly involved in -- as a profession in residential real estate and the decisions that are made at the -- at the legislative level -- level not only affect us as decision makers in the city, but significantly affect all the residents of our community current and new and those who are hoping to come in the future and so this has been heavy on my mind for a while now and I -- I'm disheartened that we have to be here making this decision at all. Truly makes me emotional. However -- and -- and the points made by my fellow Council Members are taken very well. I appreciate both Council Woman Strader and Council -- Councilman Cavener representing the two sides of this conversation, because I think that those -- those are both very significant pieces of this and I would say it's my understanding of the intention of this suggestion by Council -- Council President Bernt is that we would have some more indication of actual numbers. We might be able to run some actual numbers once a decision is made based on what we know in the City of Meridian and what our expenses would be and that's where the difference would be, Councilman Cavener, would be that we could, then, at that point make a decision about how we proceed, because we will -- we will actually know what the bill's affects will be if it gets passed. At this point everything is conjecture as far as -- you know, there has been three revisions of the -- these property tax bills just this legislative session, not including what was discussed last year. So, I think the intention is -- with this pause, which, you know, still -- still is -- is a bit uncomfortable for me, but I -- I understand the purpose behind it and truly six weeks is not that significant of a time if it means that we get an opportunity to better prepare for the bigger decisions that are -- that are potentially ahead. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I see this unfortunately simple in the sense that--that we have got an unwavering conviction to these core service levels. If you have got a bill as proposed, if this thing passes, we know the fiscal impact now. Council Member Bernt said it squarely, that it's a seven figure compounding impact and if you ever wanted to understand ground zero of when the city's fiscal stability and public safety levels of service -- when they begin to decay, looking back at 2035, you will look at 2021 and the decisions being made. If this thing passes as proposed, it is crystal clear the monumental impact and the only thing missing is the discipline to at least take pause and see what happens. Hopefully, it doesn't pass. But if it does it is crystal clear that there is no way we can maintain existing levels of service the way we have with the diminished revenue sources. Just -- it's simple math. Council President Bernt, I appreciate you and the Mayor working to bring this forward. Extremely unfortunate that we are here having this conversation, but it's -- it to me is really easy to focus on being fiscally responsible. I think that's our responsibility. It's why this conversation has been brought up and we have to make difficult decisions that are right for the long term. Even in the short term it's -- it's challenging and that's some of the -- the thought process that I have had about this is -- is avoiding that tragic pivot where we Page 36 Meridian City Council Item#2. February 23,2021 Page ——56 fail to recognize what the most responsible decision is. Nobody likes it, but we need to react and be able to pivot should our funding source be altered as proposed by this bill. So, I know we have been -- most all of you have been in touch with our local legislators. I appreciate everyone's efforts to contact them, continually educate them, provide information, as Council President Bernt had described. The real impact and the compounding impact in light of how these funds are expended and the public safety commitments we have and the planning we have undergone. So, while a pause is extremely difficult to stomach, it is certainly the -- the fiscally prudent and responsible thing that I believe we have to do. I think as proposed that suggestion is the right way to go and I don't think there is any way to understate the -- or overstate the importance of the magnitude of what Meridian is facing and cities around the state are facing with this -- with this particular bill. So, a pause is far and away the most prudent and appropriate action that we can take. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor, you know, I agree, this -- this is a decision that we don't take lightly. It's a very serious decision. It has financial ramifications for people. But -- but for the folks that tuned in to our Council workshop earlier this evening and listened to the quarterly financial report, they would see that we plan ahead. We are looking out ten years to determine what is needed, the financial impacts, what it will cost and how do we get there in the most efficient manner possible, utilizing tax dollars. This is a community -- and when I previously served on Council it was a different time. It was during the recession. But what hasn't changed, going from a recession to whether it's rapid growth, is that we live within our means and that is important and I agree with what's been said about new growth bears a responsibility for paying its fair share. It is not fair for current existing taxpayers to pay even more because of new growth coming in and we are going to continue to grow and what does that do to property values? We reduce the supply if we don't approve things and the demand is still there. A supply and demand takes effect and prices go up. And how does that help people with reduced property taxes? It doesn't. This is not a solution. I found it ironic -- I was -- I was -- it was on a -- on a news story and they were talking about a debate on a particular bill in the house and the legislator in making their case quoted Thomas Jefferson and said government closest to the people serves the people best. That was their quote in support of their legislation and I was struck by the irony of that. That here we are, the government closest to the people have no say and we are the ones responsible and we want to deliver in a responsible way an efficient government utilizing the least amount of taxes to make that a reality and when you think about the constituents we represent, when we think about older folks on fixed income, like my parents, raising property taxes don't help them. My kids starting out in their careers and a young family and just bought their first house, we don't want to have overly high property taxes. It doesn't help. So, here we are as elected officials working to find the most efficient means to deliver the services -- police, fire, parks, water, sewer --the very means needed -- means of survival in some ways to people at the most efficient method and yet now they are going to be taking away funding for us to do that. Like I Page 37 Meridian City Council Item#2. February 23,2021 Page 15 of 56 said, this -- this is a serious issue that I don't take lightly, but it is one that we have to step back, see what the impacts are, see what happens and, then, plan accordingly and I think, Councilman Bernt, your -- your are very timely and -- and wise in -- in coming forward with this and I think that is something I can certainly support. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I know -- I saw Bill earlier -- and I think Alan's in the room. Do we have a -- a ballpark of how many annexation requests that would fall within the threshold created by Council Member Bernt over the next six weeks? Johnson: Mr. Mayor? Parsons: Mr. Mayor, if -- if I may. Simison: Mr. Parsons. Parsons: Thank you, Mayor, Members of the Council. I anticipated that question as this discussion started this evening, so I thought ahead. So, thank you for that. So, look -- do track all the projects that come in through the door into our office just to make sure -- see what we are working on and I counted approximately five annexations that we are currently processing and they are various stages. So, some are scheduled, some haven't been scheduled. So, you can anticipate at least that uptick in applications. None of them appear to be too controversial, but maybe one in the southeast corner of Meridian may be something -- may fall into some of that category. But all the other ones seem to be more in-fill or conditional use permits -- or like back to your point, they are smaller size developments where -- in-fill type developments where they make a lot of sense. Shouldn't impact anything. But, like I said, on the books right now I'm showing five annexations that we are currently processing. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I had a follow-up question for the body to consider for those. Those annexation requests that have already been noticed to the public, what would our response be to communicating to the public about what sounds like an intention to continue those out, which would, then, require a subsequent renoticing. It says something, then, that the cost the city is going to pick up? Are we going to ask the applicant to pick it up? Any -- any thought? I know -- I know that's somewhat in the weeds, but I think if we are going to be having this conversation let's make sure that we are all on the same page and --and flush this out, so that we can be consistent in our message. Bernt: Mr. Mayor? Page 38 Meridian City Council Item#2. February 23,2021 Page 16 of 56 Simison: Councilman Bernt. Bernt: I think -- I think it's important to note that the -- the -- the -- the current applications that are on the books -- I don't think anyone has -- I don't think this body would -- would ever say -- especially since they have been noticed, you know, tonight or future dates as public hearings that we would deny their request to have a public hearing. If they feel like they want to have a public hearing, there is no one that's going to tell them not to. They can bear that risk and if they feel like it's in their-- it's in their best interest to continue with public hearings that have been scheduled, then, I welcome that -- that discussion. As far as who bears the burden of cost of-- that's -- that's -- that's a discussion that we need to have. I don't have an answer to that right now at this very second. Simison: And I think we were kind of somewhat dependent on when they came through the process and how far out. If you hear them and, then, you just want to continue to make a final decision -- if that's a two week continuance versus a six weeks continuance, depending upon which project and where it is, I think those are all somewhat individualistic questions to be answered. Cavener: So, Mr. -- Mr. Mayor, apologies. Additional question. Simison: Councilman Cavener. Cavener: And this helps me, because I -- as I understand it, it is not the case that we are not going to hear these annexations, we will go through the public process, but, then, we will continued it before we deliberate and make a decision for six weeks. Is that as I'm understanding things? Simison: That -- that's what my recommendation would be. Yes. Cavener: Okay. Simison: And, then, if there is -- at the point in time Council does want to take action on any one, you -- you have that right and that responsibility, but people can be aware that you may choose not to make a decision until one, two, three, four, five weeks later until we know more outcomes. It may -- this could be put to bed in two weeks for all we know. Could be. Cavener: Yeah. Mr. Mayor, with that I think I can be supportive of that. I may have misunderstood that it was the case that we were just going to continue these applications out without allowing the public to come in and testify at a time that's been noticed. Again, appreciate the intent. I may have just got hung up on the process. Simison: Mr. Nary. Nary: Mr. Mayor, Members of Council, so we have had some internal discussions about this and kind of where -- where does this land for staff, for the Commission, for all that Page 39 Meridian City Council Item#2. February 23,2021 Page 1 t of 56 and -- and our recommendation would be to simply continue the process. I mean you can still apply. Obviously the size of the project may be relevant for the planner to communicate that to the applicant, that the City Council has directed some of these may not be decided on your hearing night, it will depend on a lot of factors, but that they can still go through the process. The only issue that I was suggesting is like for tonight's hearing, many times if the decision isn't likely to be made tonight, sometimes the applicant would prefer to do it closer to when a decision is going to be made, because they feel it somewhat gets stale in between. Other times they are prepared. They have already prepared their documents. They have already prepared their presentation and they would like to make that and you may have questions about the project anyway that need to be answered. I think just being up front with -- with our applicants to say we may not be making a decision on this and we may be continuing it out for a month to six weeks depending on these other factors, I think provides them the opportunity -- if they say, hey, we would rather just wait and hear it at all at once, that's their call. If they would rather say, well, we will present it in case you have questions or concerns, maybe in the interim we can answer those questions, so it doesn't take even longer than that. Parsons: Mayor, if I may just kind of chime in on some timelines here looking at the spreadsheet. So, a lot of the projects that I referenced start before Planning and Zoning in mid March and potentially even starting in the beginning of April, so by the time it got to this body we are talking some time end of April, beginning of April, which would be right around that six week time frame if you were to give us that direction as of this evening. So, I think that may give you guys enough time to kind of have this pause as you are discussing this evening and, then, as we start coming towards you and presenting these projects to you I think -- I think this body would probably have -- know what that direction would be by that point. Johnson: Mr. Mayor? Simison: Mr. Clerk. Johnson: For noticing I just want to point out for City Council we have noticed five hearings in the next several weeks that have annexation components to them. So, they have come out of Planning and Zoning and are coming to Council and we have noticed those. So, it's just five. Simison: So -- so, Council, there is -- there is no action that needs to be taken at this point in time. This was just discussion purposes, but I think it does -- for those in the development community or those seeking action, it gives them a heads up and I think that as we move forward -- as things come forward the Council will have to make that decision whether or not to continue. If they think it has enough of an impact either from the parameters that have been established or otherwise -- you know, you could have a pretty significant -- I'm not going to say we do, but you could have a two acre in-fill project that's 24 stories and, you know, that can have a severe impact. So, I think to that point you have to look at everything even within the -- the lens of what's out there. Any final comments, Councilman Bernt? Page 40 Meridian City Council Item#2. February 23,2021 Page 18—56 Bernt: No, Mr. Mayor. I appreciate this deliberation this evening. I appreciate this body and the thought that's gone into this discussion. I was lucky enough to be invited to go to the legislate -- or the committee meeting that was held by -- by Chairman Rice and the Senate Local Government Taxation Committee last Thursday and I heard time and time again asking local governments to do more with less and I have -- I'm not an old pro, you know, sitting in the seat. There -- there are definitely others who have been sitting in these seats far longer than myself. But I can -- I can reassure each and every citizen in Meridian that we have been doing more with less for decades. This isn't something that just -- I think Councilman Hoaglun said this isn't anything new to us. We are old pros at doing -- doing more with less. We are -- we could teach books on it. So, if there are any legislators out there who have questions about what we do, my door is always open. There is not a member of this body that would love to sit down and educate and inform how we do things here in the City of Meridian. So, sometimes as -- as elected officials we are the ones that pontificate the most. But at the end of the day it's our city staff that step up and do the job. So, legislators, more than welcome to reach out to our city staff as well. We would love to talk to you. So -- and we are lucky to have you legislators honestly. I just hope that we can do this together and be partners at the table. So, does -- does staff have any questions for us this evening? Parsons: Mayor, Members of the Council, I just -- we just ask for clear direction and certainly I have heard you this evening. We will have those conversations with our partners -- community partners as we pre-app with them, just let them know what's occurring and -- and we will go -- again we will accept applications just like Mr. Nary had testified and let them know that things -- there is a potential that things could get delayed at some date, but don't know if that's going to happen or not. So, if that's okay with the Council that's -- if I heard you correctly this evening we will proceed with that direction. Bernt: Okay. Any -- any questions -- anymore questions from the body? Mr. Mayor. 4. Public Hearing for Community Development Block Grant (CDBG) Program: Program Year 2019 Consolidated Annual Performance and Evaluation Report (CAPER) Simison: Thank you very much. With that we will move on to tonight's agenda. Next item on the agenda is the public hearing for the Community Development Block Grant Program, program year 2019 CAPER. I will open this public hearing with staff comments and turn it over to Crystal. Campbell: Thank you, Mr. Mayor, Members of the Council. I'm here on behalf of the Community Development Block Grant program and I'm going to share my screen really quick with my presentation. I'm here presenting our year in review for program year '19. So, our program year in review, called a CAPER, which stands for Consolidated Annual Performance and Evaluation Report. The purpose of this is to provide our annual accomplishments, as well as an evaluation of our progress towards our five year goals, as we also definitely want to provide transparency to the public. That's one of the biggest things with this. So, our program goals identified in the consolidate plan -- that five year Page 41 Meridian City Council Item#2. February 23,2021 Page 19—56 plan and we use the analysis of impediments to fair housing, as well as the housing market analysis and, then, we also do a lot of community engagement to figure out what the public actually needs and try to meet those needs with our goals. So, the goals for our current plan is to improve accessibility, enhance homeownership opportunities, provide social services, stabilize the rental gap, and to provide admin and fair housing for the grant. So, to improve accessibility we had a couple of projects that were completed. We had additional projects that we funded and worked on throughout the year, but these are just the ones that were completed. One was MDC completed construction of sidewalks to improve safety and accessibility for an estimated 1,955 residents in an LMI neighborhood. LMI is low to moderate income neighborhood. So, a certain percentage of the neighborhood is a lower or moderate income. The number of residents is based on the census tracks of the areas that are affected. So, it is just an estimate. We also had a couple of streetlight projects that Public Works took on. They ended up modernizing 49 streetlights in several different neighborhoods in two completely separate areas to improve visibility and safety for around 3,500 residents and the Meridian Library finished up their project at the beginning of the program year when they upgraded the main restrooms to make them ADA compliant and provide better access to an estimated 1,000 community members with disabilities. To address our goal of enhancing homeownership opportunities, we worked with the Ada County Housing Authority to work on their homebuyer assistance program. We did struggle -- well, ACHA struggled with finding qualified people who were able to actually get into a home. They were not able to serve any people. They had several people who qualified, but in the end they weren't able to identify housing that was affordable to them or they were out bid, so that the house that they were trying to get into was no longer affordable to them. When I looked at realtor.com information the median home value in Meridian right now is almost a half a million dollars and it's an 18 percent increase in the past year and the median time on the market is 41 days. So, for the people we are trying to help with this it takes a little bit of time to get through all the different processes that are associated with our funding. So, that is a really short amount of time to try to get everything -- especially when people are coming in and outbidding them. So, it's been really tough. So, to address this we provided ACHA with some technical assistance to update their processes. We hired a consultant to work on it and some of the areas that they changed -- their -- the grant amount in the past it was just a flat 10,000 dollars for everybody and sometimes they would do 15,000 dollars, but basically is a flat rate and so they are going to adjust the grant amount based on people's income level to try to bring down the cost of the housing. They are also increasing the amount that's available to participants. Like I said, sometimes it would go up to 15,000 dollars, but now they are going to go up to 25,000 dollars and they also are going to be more involved in the underwriting process, so that they can work on buying down the principal to lower the monthly payments for a goal of providing social services, we worked with these different agencies for the programs listed. For the Boys and Girls Club we worked with our scholarship program. Jesse Tree provided emergency rental assistance. CATCH provided utility assistance. Terry Reilly provided behavioral health crisis management at the Allumbaugh House and Neighborworks provided mortgage assistance. So, this is a list of our goals compared to the outcomes. The Boys and Girls Club they were a little bit under their goal, but they still served right around what they had thought they would. It was a little bit difficult for them with COVID. There was social Page 42 Meridian City Council Item#2. February 23,2021 Page 20—56 distancing requirements and, then, they were shut down at different points. So, it was a little bit tough to get those scholarships out the door, but they ended up doing a really good job. Jesse Tree they were also a little bit under, not too much, though, and they spent all of theirfunds, but they had a lot of otherfunding sources and so the otherfunding sources expired sooner than ours did, so they kind of prioritized those ones. CATCH, they had anticipated serving eight individuals and they ended up serving eight households with more individuals when you count up the individuals, but HUD is counting these ones as individuals, not households, so they look really good on paper with who they serve. Terry Reilly and Neighborworks Boise, those are under a different funding source. It's under the CARES Act funds, so they have a different expiration date and their contract actually goes through March of this year, but they have longer to spend it as long as we decide to amend it. So, here pretty soon we will talk to them and see if it's working out for all parties and see if we want to amend those contracts to push them out a little bit further. Right now Terry Reilly has served 14 individuals as of the end of this program year and they had anticipated serving 250, so they -- it took a little bit to wrap up both of these programs. Terry Reilly actually hired a new case manager for this position, so they had to get them on board and everything and as far as Neighborworks they have served six individuals of the 66 they anticipate serving, but this was a brand new program for them, so they had a lot of -- a lot of work to do to get it going. So, we also had a goal of stabilizing the rental gap and when --when I read through the consolidated plan, the intent of this was to provide homelessness prevention and emergency rental assistance, which actually falls under public services. So, we don't necessarily have outcomes that are under this goal, but we still are able to report on the outcomes for the intent, but they are just being reported under public services instead of stabilizing the rent gap. For administered housing, there has been a lot of sub recipient management administering the additional COVID-19 funding, working on deadlines for timeliness reporting of those training process improvements. We are also -- Meridian is working with the other entitlement communities that received CDBG to coordinate on a joint analysis of impediments to fair housing for our upcoming consolidated plan. We wanted to -- instead of working in silos we wanted to make sure that we were capturing what's happening across the Treasure Valley, because all of our communities are interwoven so much that what happens to one happens to the others, so we thought that that was really important. So, that's also the reason why we worked together on this fair housing radio campaign that we do every April. That's with them as well. So, here is our progress for our consolidated plan up to this point. We have about a year and a half left of it for improving accessibility. Our goal was originally to serve 222 individuals to improve their accessibility and our outcomes to date are over 26,000 individuals, so that goal has been met. Enhancing home ownership opportunities. Our goal was to provide assistance to 11 households and right now we are sitting at four, so we are 36 percent of our goal and we really need to focus on that in the upcoming year. Providing social services our goal was 2,055 individuals and our outcomes today are 4,100. So, that is met. And this one would -- this final one is stabilize the rental gap, but it's actually under providing social services. The goal was to serve five individuals and we have served well over that as you can see. So, that goal is also met. So, this is the funding that we had available throughout the year. We had a little bit over a million dollars. The majority of that, 40 percent almost, was the PY 19 funds that came in. We also had the COVID-19 funds that came in that Page 43 Meridian City Council Item#2. February 23,2021 Page 21 of 56 were about 27 percent and the remaining amount was previous year's funding. Mostly it was construction projects that were completed under budget and, then, they kind of rolled over into the next year. So, of that we spent about half of it. These are the projects that we actually spent money on this year. So, not all of them are complete and some of them we just captured the end of it and they were -- the majority of the project was actually completed before that. But this is where the money actually went this year and as you can see the big ticket items are definitely the public facilities and infrastructure. So, as far as our unspent funds, we have several projects that are going to be completed during this program year. We have the ACHA homebuyer assistance program. We ended up extending their-- their end date, so that they could try to serve more people and it's since expired and we are working through that and going to get them a new grant agreement for program year '20 funds, but working on that right now. But as far as this CAPER goes for PY-19, then, that was a project that still needed to be completed. Public Works is working on the NMH, MS -- MMS streetlights project and the Fairview Avenue sidewalk connection. That -- it's getting pretty close to being complete as soon as the weather warms up. So, there is quite a bit of funds in those projects right there. As far as projects that were completed under budget, then, administered housing, we didn't need all the money we thought we would. CATCH was a little bit less. Boys and Girls Club and the Chateau-Chief Joseph streetlights they were completed under budget and all in all with those projects, then, we have about 22,000 dollars to be reallocated, but I'm holding off on that to see with the projects that are going to be completed on the left-hand side how much funds are left over there, so we can put all of it together towards the -- one of the alternative projects that were approved in the PY-20 action plan. So, one of the big things -- focuses of this grant is housing affordability and the way that we try to address it is -- one of the areas is we provide childcare, so -- or we try to work with childcare providers, so that parents can work and pay more towards their housing expenses. So, the Boys and Girls Club is really helpful with this. We also have the homeownership assist program, so that people can get into a house that's affordable to them. And in PY 20 we also started the homeowner rehab program, so that people can get the repairs, so they can stay in the homes that are already affordable to them. This is not been a great year for collaboration. It's been really tough, because a lot of things have been shut down. So, we have not been as involved in these groups as we have in previous years. But the groups that we try to work with -- some examples are Our Path Home, the behavioral health board, Meridian Anti-drug Coalition, the Housing and Homelessness Roundtable, and Neighbors United. So, there was an original draft CAPER that was posted to our website and there were a few changes to that. These are the only changes that were on there. I -- on page seven I changed the information from Zillow to realtor.com and I was able to get better data from them and on page 18 there was a total in a chart that was incorrect, so I fixed that. And, then, attachment one, that's just updating with all the public comments, the public notice, all of those things. So, this is what our timeline looks like. The public comment period was open from February 5th through tonight, when we will have the public hearing, the final version and resolution. I will get to you guys on March 2nd if there is any changes to be made and, then, I will be able to submit it to HUD by the end of that week. If there is any questions this is my contact information and also our website is listed on there. And with that I will stand for questions. Page 44 Meridian City Council Item#2. February 23,2021 Page 22 of 56 Simison: Thank you, Crystal. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks a lot, Crystal. You know that 18 percent rise in home values has really stood out and I think just, you know, further goes to the point of what's happening right now in our community, the fact that these organizations haven't even been able to help people buy homes because they are being outbid so quickly. What's happening with home values -- and I saw that the city of Boise received like -- I think almost 12 million dollars in CARES Act grant funding for a rental assistance program, so I was wondering if something similar to that is possible here or if we are just, you know, sort of going through Jesse Tree and we are to continue that approach. I know they have their own Housing Authority. I was just curious of how you would sort of compare where we are at to where Boise is at on that rental assistance. Campbell: So, that rental assistance program -- it's pretty exciting, because Ada county also received funding and they received more than Boise did and so they are able to assist our people and they have been working closely with the Boise staff, so they are all going through Ada County Housing Authority to administer those funds. So, our residents will also be able to access that. Strader: That's great. Thank you, Crystal. Campbell: Yeah. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Just to comment, Crystal. I love your report and the --the detail and the passion you bring to providing these services to our community. The two that stand out that I'm just glad to see every year is accessibility and safety. The rental assistance and housing truly is complicated, as Council Woman Strader brought up, and some of these factors in our market that just outside of our control make it really hard to have as much of a meaningful impact, unfortunately, with some of those parts, but accessibility and safety components of what's being accomplished is just fantastic to see and really appreciate the continued focus and success stories that seeing those -- what you have highlighted was really nice to see. That's a big part of our community and important to accomplish. So, appreciate the efforts that you had focusing on those. Campbell: Thank you. Simison: Council, anymore questions? Okay. This is a public hearing. Mr. Clerk, did we have anyone sign up to provide testimony on this item? Page 45 Meridian City Council Item#2. February 23,2021 Page 23 of 56 Johnson: Mr. Mayor, we did not. Simison: Okay. If there is anybody who would like to provide testimony on this item that is in -- on the Zoom call, if you could, please, use the raise your hand function and we will bring you in for any comment. So, if there is anyone who would like to come forward in City Council chambers. Seeing no one. Crystal, any final comments? Campbell: No. Thank you all for your time. Simison: Okay. Then, Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we close the public hearing for our Community Development Block Program, program year 2019 Consolidated Annual Performance and Evaluation Report. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Second that motion. Simison: I have a motion and a second. Any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Simison: Any other motions on this item? Hoaglun: Does that -- Mr. Mayor, does that come up tonight or is that the future -- March 2nd? Simison: That's why I'm kind of looking at Bill to see if he happens to know if there is any further action tonight. Nary: Mr. Mayor, Members of the Council, Crystal -- I guess I would ask Crystal that. I don't recall if we do a resolution and bring it back, Crystal, or they just approve the report as you have presented. Campbell: Sorry about that. I have it on the agenda for next -- well, I think it's in two weeks, then, I will have the resolution on the agenda. So, I will just be able to send it all through then. Nary: Great. Page 46 Meridian City Council Item#2. February 23,2021 Page 24—56 5. Public Hearing for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. A. Request: Modification to the Existing Development Agreement to include an 11.75-acre parcel of land, revise the approved concept plan and elevations, and include light industrial uses into the allowed uses. Simison: Okay. Then thank you very much. We will move on to the next item. Next item is a public hearing for H-2021-0002. We will open this public hearing with staff comments. Tiefenbach: Good evening, Mayor, Members of the Council. Alan Tiefenbach, associate planner with Meridian. I will keep this one relatively short, because I think this is very simple. This is a DA modification for the Scentsy campus. In a nutshell in 2007 there was a -- there was a large annexation that happened of 170 acres. It was an annexation and rezoning. This was called the Pinebridge Subdivision. In 2010 there was a development agreement that was done for the Scentsy campus and following that Scentsy subdivided the property into what was known as the Scentsy Commons. When they did that they actually brought another piece of property in as well, an 11 acre piece of land, which is what this subject property is. The subject property that they brought in at the time was not owned by Scentsy when they did the original modification, so it was still subject to the original Pinebridge -- I know this is riveting -- the original Pinebridge development agreement. Long story short, Scentsy has built out, but there is one piece of land that now they want to develop a warehouse on and the development agreement only allows C-G uses, it does not allow warehouse uses, so this development agreement modification would add warehouse uses to the development agreement, would add this piece of parcel -- or this piece of property to the development agreement. It would also update the concept plan and the elevations. The only thing I would want to mention is that staff had two recommendations and the first one was we made a quick -- we made a recommendation -- originally they were proposing to add light industrial uses. That's kind of a broad category. Staff said we would rather see them just add light industrial uses -- or, sorry, add warehouse uses as that new use. The applicant was amenable to that. The other thing was when they provided us the concept plan they showed us what had been built and what would be built in the future. There is a northeast piece of property that on the original concept plan showed a building, which was now shown in green with a pond. Staff in the staff report mentioned that the concept plan was the same, except for a piece of open space. The applicant had since responded to the staff report and said really that's not open space, we plan to develop that in the future. There is an updated concept plan, which you can see right here, and the difference is that this piece right here originally didn't have a future building on it, it was just showed as that lake and that grass. At staff's recommendation the applicant has added this E future building. This will be part of the new development agreement. So, staff's recommendation would be that revision to add warehouse uses and to adopt this new concept plan that is being shown in front of you today -- on today's date and I will stand for any questions, Council. Page 47 Meridian City Council Item#2. February 23,2021 Page 25 of 56 Simison: Thank you, Alan. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Alan. So, if you would refresh my memory, so if there were to be a change to -- to the DA to make this light industrial versus warehouse uses, which I -- I agree, by the way, that -- that that makes more sense to -- to narrow that -- that definition for that use -- what -- is there not -- I mean that's -- that's essentially -- since it's not a use in C-G -- and perhaps this is a question for Mr. Nary -- doesn't that now run into a situation where we are changing zoning or am I just crossing those -- am I -- am I mixing those up? Simison: Mr. Nary. Nary: Mr. Mayor, Members of the Council, Council Member-- no, you are correct, Council Member Perreault. We will have to bring back an ordinance change to create the zone. So, we will have to bring that back once they signed the development. They can't even apply for it without the ability under the DA to ask for it. So, they are asking for this change and, then, they will have to bring back a zoning ordinance change with property descriptions and everything else to effectuate the actual zone. This is just merely the DA modification. Perreault: Mr. Mayor, a follow up. Simison: Council Woman Perreault. Perreault: So, they can essentially go through this DA modification and still not necessarily have approval on that zoning change, is that -- Nary: Yes. Perreault: -- what I'm understanding? Nary: Mr. Mayor, Members of the Council, you are correct. I mean they still have to have a request to change the zone, this is just changing the -- the development agreement to allow them to change the zone. So, they will still have to have that application and process to go forward to change the zone. We can't just change the zone and the DA, we have to change it through ordinance. Perreault: Thank you. Simison: Is this where I get to make my comment? Isn't government grand? Nary: Well, yes -- yes or no. You could ask for it at the same time, but if one gets denied, Page 48 Meridian City Council Item#2. February 23,2021 Page 26—56 then, they both get denied, so -- Simison: Council, any further questions for staff? Okay. Would the applicant, please, come forward to be recognized for 15 minutes. And if you can start off with your name and address for the record. S.Johnson: Yes. My name is Sam Johnson. My address is 2701 East Pine, Meridian. 83642. Appreciate the time to be in front of you, Mr. Mayor and Council, tonight. I'm -- I'm the chief of staff for Scentsy and also representing the owners of the property, which is technically HOT-1, LLC, or, sorry, LLLP, which stands for Heidi Orville Thompson, who are also the owners of Scentsy, so -- the --we are in agreement with the staff report. This is something that we --when we purchased the ground we did not know what the property was going to be used for. It's been a hay field for a while feeding some sheep, but now it's time to --to turn it into a warehouse, because Scentsy-- like -- well, very very fortunate this past year that Scentsy has grown over 90 percent and -- and it's a -- it's been a fantastic year. We have had our challenges in -- in a positive respect versus where a lot of other folks have been. So, in order to keep up with that growth. We knew early on this -- this year that we needed this summer, that we needed to add some more warehouse space and also distribution space, but that distribution space we are building a new one in South Carolina. That will open up this -- this summer. But here on this -- on this property we would like to do a fairly large 211 ,000 square foot warehouse. It's -- we will have a little office component inside of it, but the majority of its warehouse for the use of -- for housing our -- our mostly finished goods, but some raw materials that -- that will go into another building into the manufacturing processes. We agree that -- to be limited to -- instead of light industrial for this site, we are -- we are okay with classifying it as warehouse use and -- and our understanding that -- that in the development agreement we can ask for a slightly different use or a specific use that's maybe not permitted in that zone regularly, so that's where -- this is a little bit of a surprise to us tonight that we are asking for warehouse use to be permitted on this property that is zoned C-G and because it is -- its -- its own property it can't be -- it cannot be an accessory use to another building, it will be its own building on its own property. So, that will be a point that I would love to iron out a little bit better, but that's the reason why we have the -- the -- we are here for this application is to expand our growth. We have already got a permit for another 41 ,000 square feet warehouse that started a few weeks ago. We are waiting for a permit right now to add onto an existing warehouse along the railroad tracks and double its size and, then, this building here is desperately needed. We are renting facilities in here -- here locally and in Texas, but our growth has surprised us and now we are just trying to get to where we can handle it. I guess I stand for questions at this time. Simison: Thank you, Sam. My main question is how long until building D is built? S.Johnson: Can I see the -- oh, Building D? I don't know. We would love to build that. Simison: I know. S.Johnson: We even have the design -- we have it -- we have the architectural plans all Page 49 Meridian City Council Item#2. February 23,2021 Page— of 56 finished, but we do not have a timeline on it. Simison: I figured not, but thought I would ask. Council, any questions for the applicant? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Question for Mr. Johnson. That might be a concern. People are going to scream if you don't have the Scentsy lights at Christmas. I mean there might be opposition to that bill. S.Johnson: Good point. But that -- I will make sure that we have Christmas lights. It's my job, so I will do that. Hoaglun: Great. Thank you, Mr. Johnson. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: Mr. Mayor, I guess that's a question for planning. So, what I heard --what I thought I heard Alan say was this is a rezone. What I heard Mr. Johnson say it's not a rezone, it's a use exception in the existing zone for the property. Is that -- if that's the case we don't need to do a rezone. Tiefenbach: That was my understanding. I'm very -- no, I will have to admit I'm a little confused. My understanding was that Mr. Johnson is asking -- it's zoned C-G right now. The property says what's allowed in that zone. Or, sorry, the DA says what's allowed in that zone. His request is to add warehouse to those allowed uses per C-G. If you are saying we also need to rezone the property now to L-I, that's not something that we have informed Mr. Johnson he needs to do. Nary: No. And I apologize, because what I heard -- I thought I heard you say rezone. Tiefenbach: No, sir. Nary: And a rezone requires an ordinance. Tiefenbach: Just adding the use to the DA mod. Nary: Adding a use to the existing zone by development agreement we have done before. Tiefenbach: Yes, sir. Nary: So, that's fine. Page 50 Meridian City Council Item#2. February 23,2021 Page——56 Tiefenbach: Yes, sir. Nary: So we don't have to do a new application. Tiefenbach: Thank you for that. I was just sitting here talking to Sonya trying to figure out where we were going to move next. Simison: And that's how local government works where we are great at what we do. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Mr. Mayor. So, I'm sorry, Bill and -- or Mr. Nary -- Mr. Nary and Alan, would you -- would you clarify for us the difference. Nary: So -- Perreault: I guess -- I don't recall us having a lot of conversations about adding uses to zones in the past. Nary: So, Mr. Mayor, Members of the Council, Council Member Perreault, most of the time -- you are correct. Most of the time we limit the uses that are allowed in the zone. But we can allow additional uses if they fit, if it makes sense, the Council could allow that contractually by the development agreement. It gets recorded. The zone doesn't change. So, the uses in that zone haven't changed. They are allowing this additional use by the development agreement modification. So, we don't do that very often. So, you are correct, you don't hear that conversation very often. More often than not it's the opposite where we won't allow them to do something they are allowed to do. But here, because it's -- it's a compatible use to the zone -- again if it was drastically different, if they were doing heavy manufacturing or something that was completely incompatible with the zone that's there, that would be more problematic and the zone change would be necessary. But this is, again, not done very often, but it does definitely jive with our UDC, so it is okay to do that. Perreault: Mr. Mayor, follow up? Simison: Council Woman Perreault. Perreault: How will that affect any sort of design compliance or -- I mean, obviously, you know, C-G has very -- has very specific requirements for the structure itself. How is that going to be affected adding that allowed use? Nary: I think Alan wants to -- Tiefenbach- Yeah. Sorry, Council Person. Alan Tiefenbach. Probably more in the Page 51 Meridian City Council Item#2. February 23,2021 Page——56 planning realm. Really when we are talking about C-G use versus I-L, we are talking about setbacks, height, those kinds of things. When you are talking about pure design Captain Brock Clapp we are going to the architectural standards manual. That architectural standards manual, then, has design standards for industrial, commercial. They will be -- they will be subject to the exact same design standards, whether they are doing the warehouse or whether they are doing the commercial in that area. The only difference really between the zone would be the setbacks and the allowed height and in this particular case they would still be having to meet the height of the C-G zone. Simison: Council, any further questions for the applicant? Okay. Thank you very much. This is a public hearing. Mr. Clerk, did we have anyone sign up? Johnson: Mr. Mayor, we had no signups in advance. Simison: Okay. There is nobody else in the audience, but if there is anybody online who would like to provide testimony, please, use the raise your hand feature at the bottom of your screen on the Zoom call and we will bring you in. Seeing no one wishing to provide additional testimony, I will ask the applicant if they would like to make any final comments. No final comments. So, Council, do I have a motion or discussion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I would move that we close the public hearing for H-2021-0002. Cavener: Second the motion. Simison: I have a motion and a second to close the public hearing. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: After considering all staff, applicant, and public testimony, I move to approve H-2021-0002 as presented in the staff report for the hearing date of February 23rd, 2021, and the updated concept plan with the following modifications and that is as we discussed a revision to specific warehouse uses and that we accept the revised concept plan that labels the pad site for future development. Perreault: Second the motion. Page 52 Meridian City Council Item#2. February 23,2021 Page 30—56 Simison: I have a motion and a second. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. The item is agreed to. Thank you to the staff and the applicant for this evening. MOTION CARRIED: ALLAYES. 6. Public Hearing for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. A. Request: Annexation of 0.75 of an acre of land with an R-2 zoning district. Simison: Moving on. Next item is public hearing H-2020-0115. We will open this public hearing with staff comments. Allen: Good evening, Mr. Mayor, Members of the Council. The next application is a request for annexation and zoning. This site consists of .63 of an acre of land. It's zoned RUT in Ada county and is located at 2690 East Franklin Road. The Comprehensive Plan future land use map designation is commercial. The applicant proposes to annex .75 of an acre of land with an R-2 to low density residential zoning district. The reason for annexation is the existing septic system on the single family residential property failed late last year and the applicant had to hook up to city water and sewer service. No new development or redevelopment of the property is proposed at this time and the use will remain residential for the foreseeable future. As a provision of hookup to city services annexation into the city is required. The Comprehensive Plan future land use map designation for this property is commercial. Because there is an existing home on this property and the use is proposed to remain residential, an R-2 zoning district is requested as recommended by staff as a placeholder zoning district until the property redevelops or a change of use is proposed in the future. At such time the property should be rezoned and the use and development should be consistent with the commercial future land use map designation. To ensure future development is consistent with the Comprehensive Plan staff recommends a development agreement is required as a provision of annexation that requires the property to be rezoned and the agreement modified to include a conceptual development plan consistent with the commercial designation prior to any change in use or redevelopment of the property. This would not prevent the applicant from selling the property for continued residential use, but would preclude it from being subdivided to increase the density on the property and further the residential use of the property. The Commission recommended approval of the requested annexation. Rich Schnebly, the applicant, testified in favor. No one testified in opposition or commented. Written testimony was received from Brad Miller, Adler-Industrial, and Rich Schnebly, the applicant. Key issues of public testimony. There was concern pertaining to compatibility Page 53 Meridian City Council Item#2. February 23,2021 Page 31 —56 of R-2 zoning of the property with adjacent industrial uses to the north. Suggestion for commercial zoning might be more compatible and a better option. Again, the R-2 zoning is just a placeholder zone until redevelopment occurs in the future. At that time it will be rezoned to a commercial zoning district. Staff did discuss that with Mr. Miller and I think -- I believe he was okay with that explanation, but he wanted Adler's comments on the record. The applicant requested not to have a development agreement requirement for this property due to the financial constraints pertaining to payment -- paying an additional development agreement fee. Key issues of discussion by the Commission were as follows: The buffer requirements that may apply on adjacent industrial property if the subject property is zoned industrial -- or, excuse me, residential instead of commercial, as -- as designated on the future land use map. Just a side note. A buffer was already required on the adjacent property to the north recently with a development application. And, then, second, the reasons for the requirement of a development agreement and whether or not one is needed to ensure future development is consistent with the commercial designation and the Commission did not make any changes to the staff recommendation and there are no outside issues for Council tonight, other than the applicant's request to not have a development agreement requirement on his property. There has been no written testimony received since the Commission hearing. Staff will stand for any questions. Simison: Thank you, Sonya. Council, any questions for staff? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Sonya, if you could help me understand that development agreement. I know what they are there for. If we designate -- agree with the R-2 zoning for this time and it looks like, you know, in all intents purposes the -- the property will be commercial someday in the future, the DA ensures that it will go to commercial at some future point or does it designate how much time that that can be residential? Help -- help me think that through, what that DA accomplishes in this situation. Allen: Yeah. Mr. -- Mr. Mayor, Councilman Hoaglun, Councilmen, the -- the development agreement basically ensures that the property isn't resubdivided in the future with the residential district to intensify the use, basically. The nonconforming use in an area that we want commercial. So, if -- if you are comfortable with, you know, it going forward, if any redevelopment application came in so far as another use or a rezone, then, of course, at that time we would look for a zoning district that's consistent with the future land use map and no issue. So, really, the only thing that that does is keep it from being resubdivided for more homes on the property. Hoaglun: Mr. Mayor, follow up. Simison: Councilman Hoaglun. Page 54 Meridian City Council Item#2. February 23,2021 Page 32—56 Hoaglun: Sonya, if -- if they did hypothetically come in for -- to be subdivided, what -- what process would they have to go through? Is there a point where they can say -- someone can say, no, that's not an appropriate -- appropriate use? Allen: Not really, Councilman Hoaglun, and --and the city attorney can jump in if he would like if he has a different answer, but once you -- once they have the zoning they are entitled with that. So, they could apply for a subdivision plat and they -- they could allow with that -- or they could apply with that zoning to have a maximum of two units per acre. Actually, it's not a -- it's not a maximum density. I shouldn't say that. Our code is not like that anymore. But they -- they would have to comply with the dimensional standards of the R-2 district and, then, depending on, you know, how the property lays out they could possibly get more density on it. Hoaglun: Okay. Mr. Mayor, Sonya, thank you. That was -- Allen: I don't necessarily expect that to happen, but it is planning's job to look out for these situations, so if Council decides a development agreement really isn't necessary, then, staff is fine with that. Hoaglun: Mr. Mayor and Sonya, yes, you are correct, you do have to make sure we look out for these things and just like lawyers, you know, the what ifs are very important sometimes, so -- Allen: Thank you. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: If I could add -- and Sonya is absolutely right. I mean there is a purpose behind the development agreement that would protect against that and I have kind of gone back and forth with this particular project, because it is so small of a parcel that trying -- with the stand -- dimensional standards that are necessary, setbacks and everything else, to try to put even one more house on this property would be pretty tight to do. It's not impossible to do, but, again, along that corridor of Franklin everything else along there is commercial or office and to me the likelihood is going to be another commercial office. You would have more value. You would likely get more. I'm not sure everybody likes to live on a five lane road like Franklin, so I'm not sure that the future development is rebuilding a house there. I think the reality is it's probably going to be -- so, I think Sonya is right, if we want to protect ourselves -- I get from the applicant's standpoint it's another 500 dollars. They have already had to pay to hook it up and the application for -- for annexation is around 1 ,200 dollars. So, I get that this is just additional cost for a single home. Simison: Council, any further questions for staff? Is the applicant here this evening? Page 55 Meridian City Council Item#2. February 23,2021 Page 33 of 56 Johnson: Mr. Mayor, I thought I saw him earlier and I do not see him now, but he may be under a different name. Okay. Oh, we do have -- he waved in. Simison: Okay. If you can unmute yourself and state your name and address for the record. Johnson: Mr. Mayor, it may still be connecting to audio. It takes a second sometimes. Schnebly: Mayor and Council, can you hear me now? Simison: Very very faint we could hear. Schnebly: Can you hear me better? Simison: A little bit better, but you got more to go. Schnebly: I'm not sure -- I'm a little unfamiliar with this process, so I don't know whether I'm doing it correctly here. Simison: Yeah. You got it. If you can just state your name and address for the record and you will be recognized for up to 15 minutes. Schnebly: Okay. Mayor and Council, my name is Rich Schnebly. I'm at 4050 East Hubbard Road as my address. I am the applicant here for the 2690 East Franklin Road annexation. Simison: Do you have any-- any comments you would like to make or would you just like to -- based upon what staff has already stated? Schnebly: My primary concern was the cost of the development agreement. I understand where Sonya is coming from and where Bill is coming from and I'm willing to sign it, I was -- it's a document that you guys are requiring. I didn't ask for it. This project has cost me a lot of money and I'm okay if you want to go ahead with the --with the agreement, I would sign it, but if you could somehow waive the cost of this, because the cost would really help me -- I have to redo the whole entire front yard for this project, because it was entirely tore up and that three or four hundred bucks that I have to pay for this is -- you are basically asking me to pay a bunch of money for a document that you are asking me for the privilege of signing and I don't get it. Your legal department will be the ones that would put the document together. They are salaried. They -- they get paid the same whether they are working on my document or something else that the attorney assigns them to do and I -- I would just -- I'm okay -- like I said, I would go with the agreement. I understand the -- the basis behind it and why it may be needed, I was just hoping maybe you could waive the fees and absorb those yourself. Thank you. Simison: Thank you. Council, any questions? Mr. Mayor? Page 56 Meridian City Council Item#2. February 23,2021 Page 34 of 56 Simison: Councilman Hoaglun. Hoaglun: Mr. Schnebly, if you could ask -- answer for me what is -- what is your future intent for this property? Is it going to remain residential? One home on that property and eventually turn commercial, since you are surrounded by commercial? What -- what are the -- if you wouldn't mind telling me future plans for that location. Schnebly: My -- my future thing is that I would keep it as a residential property. I have currently tenants in there that have been long term tenants. They have been very good. I suspect they will be with me for quite some time. My future at that point -- I'm older now and the only thing I would probably do at some point would be to put it up on market and sell it. Now, whether -- I could certainly market it as zoned for commercial and try to sell it for a commercial piece of property, but at the same time, who knows, a family may want to buy it and move into it and live in it. I just don't know how to say that. I have no intent of ever developing anything further and I agree with -- I believe it was Sonya that brought it up, that -- that -- that -- it sits on a hillside and kind of goes downhill and really to put another home on that property -- the geographics just don't work out very well and I just couldn't ever see that really happening. Hoaglun: Thank you, Mr. Schnebly. Simison: Council, any further questions for the applicant? Okay. Mr. Schnebly, if you can hold on, we will see if there is anybody else who signed up to testify on this item. Johnson: Mr. Mayor, nobody signed up online or in person. Simison: Okay. Is there anybody online who would also like to provide testimony on this item, if you can use the raise your hand feature on the Zoom call. Okay. Seeing no one raising their hand, Mr. Schnebly, would you like to make any final comments? Schnebly: No, sir. I'm fine. Simison: Okay. So, Council, I will turn this over to you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I have a question for staff. So, I apologize if I missed this, but if Mr. Schnebly -- I hope I say his name correctly -- were to -- to decide to market this property as commercial in the future and this DA modification is not in place, would there be a risk of him not being able to do that? You know, when he -- would he still be able to market -- and, technically, there isn't anything that would guarantee that -- I mean it is a future land use in the future land use map, so I would assume that it would -- that a buyer -- new owner would -- could move forward with a commercial application. But any downsides to him not signing the DA or not having a DA when he goes to sell the property? Page 57 Meridian City Council Item#2. February 23,2021 Page 35—56 Allen: Mr. Mayor, Council Woman Perreault, Councilmen, if-- if a development agreement is required as a provision of this annexation and the applicant chooses not to sign it the property will not be annexed and he will be in violation of his agreement with the city to -- that allowed him to hook up to city services. That agreement required him to annex. If you do not require a development agreement tonight he or a future developer or owner would need to rezone the property prior to any commercial development of the property consistent with the Comprehensive Plan. Nary: Mr. Mayor? Simison: Mr. Nary. Nary Mr. Mayor, Members of Council, so to answer the second half of your question, Council Member Perreault, so the only thing that would be allowed on this property is residential and so they would have to come back for a rezone anyway. The reality -- and as Mr. Schnebly stated, a significant portion of his property goes downhill. So, there really isn't -- from a surface point -- and you can't really tell from this aerial -- I don't -- I'm no builder, but there does not appear to be that much room to put another house on there, unless it's a very very small house. So, it really would be tough to subdivide that when a significant portion is on a slope. So, that's why I'm not as concerned. We have done it both ways with small parcels like this that have come in for -- because they have hooked up to services because their septics have failed. Sometimes we have required it in areas where we were concerned that they could redevelop into something that's really unwanted. This is one from a personal opinion I don't see that as likely. It's more likely to be developed as a commercial property in the future. That appears to be the value along that section of Franklin. So, I am not as concerned, but I -- I agree with Sonya that certainly if you want to tie that up you can. There is no provision to waive fees in our code, so we couldn't waive the fee, so it's either require the DA and you have to pay the fee or you don't require the DA and, again, I think the risk is fairly small. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Personally, just my two cents, I don't think we should make Mr. Schnebly do the -- the DA agreement. It seems like a low likelihood that it's an issue and like it might, you know, sort of present a real obstacle to him and he's told us his intention with the property. It's small. It doesn't seem feasible they are going to add more houses on it. I would be okay with letting this one go without one. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I agree. These very unique -- very very unique narrow circumstance of facts make me comfortable as well that a DA is not necessary. I do really appreciate, Sonya, Page 58 Meridian City Council Item#2. February 23,2021 Page 36 of 56 you encouraging a DA. Anytime we can use those we can benefit from them. Everyone does. The clarity that comes with them. So, thank you for bringing that up for certain. But I, too, am comfortable that this is a unique exception and the minutes would reflect that anybody -- any adjacent parcel east or west on this it's just -- there is no intent or desire to allow someone to try and annex and assemble properties and create some commercial zone, because this is clearly not intended -- or residential. Excuse me. Not intended to be residential. But under these very unique circumstances it seems appropriate. Simison: Council, any further questions or motions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I'm happy to make a motion, if there aren't further comments. I move that we close the public hearing. Cavener: Second the motion. Simison: I have a motion and a second to close the public hearing. All in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move after considering all staff, applicant, and public testimony, to approve file number H-2020-0115, as presented to the staff report for the hearing date of February 23rd, 2021, with the modification, if it's needed, that we will not require a development agreement. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Second that motion. Simison: I have a motion and a second. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Page 59 Meridian City Council Item#2. February 23,2021 Page 3, —56 Simison: All ayes. Motion carries and the item is agreed to. MOTION CARRIED: ALLAYES. Simison: Council, would we like a ten minute break before we go into this last one? Okay. With that we will take a recess until 8:15. (Recess: 8:05 p.m. to 8:16 p.m.) 7. Public Hearing for Prescott Ridge (H-2020-0047) by Providence Properties, LLC, Located on the South Side of W. Chinden Blvd. and on the East Side of N. McDermott Rd. A. Annexation of 128.21 acres of land with R-8 (99.53 acres), R-15 (8.82 acres) and C-G (19.85 acres) zoning districts. B. Preliminary Plat consisting of 371 buildable lots [single-family residential (215 detached/102 attached), townhome (38), multi- family residential (14), commercial (1) and school (1)], 42 common lots and 6 other (shared driveway) lots] on 124.81 acres of land in the R-8, R-15 and C-G zoning districts. Simison: All right. Council, we will go ahead and come back from our recess and next item up is a public hearing for Prescott Ridge, H-2020-0047. I will open this public hearing with staff comments. Allen: Thank you, Mr. Mayor, Members of the Council. The next applications before you are a request for annexation and zoning and a preliminary plat. At the December 1 st hearing of last year the Council moved to remand this project back to the Commission for the outparcel at the northeast corner of the site adjacent to the commercial development to be included in the annexation area and development plan for the site and that is -- if you will remember it was this -- oops. This area kind of right in this red area here at the northeast corner. Since that time the applicant has acquired the outparcel and submitted updated plans that include the parcel in the development area. The staff report has been updated accordingly. The Commission heard this project on January 21 st and recommended approval of the updated plans and the annexation boundary. Mr. Mayor, would the Council like me to go back through the whole application again or is everybody up to date on this and would you like to proceed forward with just that update? Simison: Council, so you have a -- which version would you like, all or just the update? One all. Two update. Borton: Update. Cavener: Mr. Mayor, I have read through the staff report, reviewed our conversation, Planning and Zoning. I'm good with just the update. Page 60 Meridian City Council Item#2. February 23,2021 Page 38 of 56 Simison: There you go. Update. Just the update. Just the update. Allen: I just did the update. I was done, Mr. Mayor. Simison: Fair enough. All right. Allen: You either get that or you get the long version. Nothing in between. Simison: All right. Well, with that, then, that say -- Council, do you have any questions for staff at this time? Okay. Bernt: No questions, Mr. Mayor. Simison: Okay. Then with that we will ask -- invite the applicant to come forward. Johnson: Mr. Mayor, he's on his way in. He is getting unmuted now. Simison: And if you can state your name and address for the record. Connor: Yes. My name is Patrick Connor. My address is 701 South Allen Street, Meridian, Idaho. Simison: Okay. You are recognized -- Connor: I am having trouble sharing my screen. It says another participant is sharing. So, I would like to have the opportunity to share. Simison: We are getting that corrected. Connor: Thank you. Johnson: You can try now. Simison: All right. And you will be recognized for 15 minutes. Connor: Great. Thank you so much. Thank you again for having us tonight, Mr. Mayor, Council Members. As Ms. Allen said, we were remanded back to Planning and Zoning on January 21 st. We added in the one and a half acre parcel, which we acquired. It's now fully part of this project. There are some changes and when I get to those I will call them out. And improvement given a lot of the comments that you all made last year, improving the project and giving this thing another go ahead through Planning and Zoning and through our neighborhood meeting. So, the project is called Prescott Ridge. The location of the project is south of Chinden Road and east of McDermott. The future land use map shows the majority of the property is medium density residential with the north part of the property as mixed use regional. Just want to point out the far west side, this mixed use regional area, it has some existing homes that are located in the county that Page 61 Meridian City Council Item#2. February 23,2021 Page——56 are within that mixed use regional area. The current zoning map -- we have general commercial to the north and R-4 and R-8 to the south and to the east. Our requested zoning boundaries are shown here. Like I said, the majority is the R-8, which is almost one hundred acres. About 20 acres of commercial and R-15 of 8.82 acres shown in orange are multi-family and townhome portions of the project. The preliminary plat is the same as you see before. We have 371 buildable lots. Two of those lots -- one of them is a school parcel and one of them is the proposed medical campus on the north part of the property. We have 309 single family homes, ninety of which are potential zero lot line homes. Thirty-eight townhome lots. Eight single family attached lots within that townhome community. We have 14 multi-family lots with proposed four-plexes on each one of those lots and 32 common lots. We have 12.43 acres of qualified open space. One of the questions that you all had last time was how much open space did we have without our buffers and so we did that calculation and we came up with just over ten acres or 12.7 percent, which is over the -- the required open space. Our amenities -- we have many scattered throughout the community. We have one central park in the middle with a pool and tot lot and clubhouse and, then, the kind of scattered around we have three small tot lots, pocket parks, and a dog park area. Recreational pathways, which I will get to next, are a big part of the project and big desire of our community members. One big change I will get to in detail was Council Member Strader I think suggested to have a pocket park or a playground just for the multi-family portion of the site. So, that was one thing that we accommodated for. Here is some shots of -- and renderings of our amenities. A large clubhouse and a pool with a large tot lot and there is the smaller tot lots that are scattered throughout the community. Connectivity. What's shown here is pathways that are through common lots that kind of break up the larger blocks to increase pedestrian connectedness and also recreational opportunities. We do have a ten foot Parks Department pathway, which runs from the north part through the medical campus, through the site, which connects to the future school site on the inside of the property. We also have a ten foot pathway along Rustic Oak Way to the south of us to the Oaks North Subdivision. It connects to the already constructed Parks Department pathway along Chinden. The phasing plan is shown here, specifically phase one is shown here. It's almost the full extent of the property, giving us two points of access to McDermott and to Chinden. This is the main point that we worked with the city on and with the Parks Department on to ensure fire life safety access and having two points of access to the community. Also as this slide shows, once the full build out of Rustic Oak Way is done and this collector is installed it will serve Oaks North to our south and it will improve the response times of fire and ambulance and response times to Oaks North as well. So, the investment that we are putting forward in the first phase will now just positively affect us, but positively affect our neighbors as well and that was important to us. Peregrine Heights is a private subdivision to our west. They currently have a private road that only has access to Chinden. We will intersect with them to the south and we want to ensure that they have emergency access in the future and so we have offered to have -- and to build them a gate that has an Opticom device to ensure that they have, you know, the fire department and this plan was approved by the fire department. We worked with the neighbors on what sort of gate that they would want as part of their community. Here shows all of the housing types that are scattered throughout our community. As you can see we have about five different product types. The majority of them are this mixed 45, Page 62 Meridian City Council Item#2. February 23,2021 Page—of 56 50 and 60 foot homes that you see in yellow. We do have the smaller located in the blue areas, which are 40 foot lots and most of them have the option to be single family detached as well to kind of break up the streetscape. This was a really good offer by the city to an idea to help us kind of diversify our product line and help appeal to a diverse number of buyers. In green you will see we have the townhomes there and, then, also the red is the multi-family. These large lots centered around the existing Peregrine Heights community are shown in purple. And these lots are 70 feet to one hundred feet wide. Working with the neighborhood over the past year -- over -- over a year we have -- we are asking for a condition to have these nine lots of single story to help diffuse the impact of their -- on their view corridor of -- of the mountains and this is something that they have asked for and we are willing to work with them and given them the single story houses to help lessen the impact. Here is some examples of our typical home elevations. These are for our 50 and 60 foot lots and these are attached singled family lots. And these are the different clusters of our residential areas. The townhomes and single family as shown here. This is one particular area that we focused on early in the project and met with Planning and Zoning twice on to ensure this is the best possible layout and have two points of access both to two different public roads, both to roughly go to the south. There is 46 total units with three different product types in here. Twenty-nine rear load townhomes, nine front load townhomes and, then, eight single family attached. Each of these come with a private yard. Each have a two car garage and a parking space in their driveway. In addition there is 15 overflow spaces here on the west side of the central MEW located here. We also have this private park -- or not private park, but it's a community park over here as well for more kind of programs and cookouts -- potentially a fire pit. We will keep this MEW open for more kind of spontaneous recreational opportunities. Here is an example of the rear load townhomes, the front load townhomes and the duplexes on the south side. Here is an example of some MEWs that we have done as a team around the country that function in a community and giving folks that live in an area without a large yard an area to recreate together. And here is some examples of the townhome gathering area, the community grill picnic area, outdoor seating and the fire pit. Now, this particular site plan changed slightly and improved thanks to the good comments from you all. We added two areas of public gathering space. We have a playground here in the bottom corner, as well as a community mailbox center, and we have a gathering space here. The finer details of this site plan will be made during the CUP process when this portion of the project comes up. This is something that we really are excited about. It's a big improvement and we are glad we had the opportunity to go back and make the adjustment to these lots and shifting them. We were able not to lose any units, but will add this -- this amenity. Here is some renderings of these four-plex units. For all of our homes, townhomes, multi-family and for single family we are committed for a hundred percent energy certified. Last year we led the valley with Brighton in the number of homes that were a hundred percent energy star certified. This cuts down, obviously, on energy emissions, but also on cost of -- energy costs for our homebuyers. Here is an example of our design center, which all homebuyers are able to come in here in Meridian to choose all the details of their home and, then, here are some shots of our interior. Lastly, the medical campus there. This is the reason why we were remanded back to Planning and Zoning and we were able to purchase this 1 .3 acre parcel, which is located here in the northeast corner. We were able to rotate this building Page 63 Meridian City Council Item#2. February 23,2021 Page 41 of 56 based on suggestions from our neighbors to help with alleviating some of the conflict of their view. We know a view sometimes can't really be protected, but it is something that we wanted to ensure if -- if there is something we do we could accommodate some of their concerns there and also this building is now 537 feet from the property line. Per code when -- with the residential use and general commercial use, I believe the building can be up to 25 feet. So, we are significantly beyond that with this medical office building here, which is a four story building with retail and restaurant on the first floor, which I will show you the rendering next. The hospital building here is still three stories tall. We have tried to integrate and mitigate the impact of this medical campus with some green areas and outdoors seating, as well as a large 30 foot buffer on the corner, which the pathway will snake around the whole site to integrate with the residential community, as well as the greater community outside on Chinden Road to the Parks Department -- parks ten foot pathway. Because we have this full corner now part of the site, we are able to have two points of access to Rustic Oak Way. This first access is a right-in, right-out only based on distance from the signalized intersection and, then, this access here is a full movement access. We still have the fire access road that runs to the northwest of our property. This intersects onto Serenity Lane, which per their plat, is a private road for access of -- emergency access for all parcels adjacent to Serenity Lane. Here is a shot of the medical campus. This is the four story building here with the retail and commercial on the first floor, as well as a three story hospital building here located in the center of the site. Here is some shots of some of the outdoor accommodations that we are trying to provide here for the medical campus to both integrate it within the community, but also mitigate the impact of having a commercial use next to a residential area. We --there is a letter written to the city as part of the record of some comments that are still outstanding with the city and I just -- or with the medical campus and I just want to talk about some of them. One of the concerns is the hospital would have nowhere to grow and the response to that is the existing medical campus has no intent to grow beyond this 15 acre site. It will be built in over three phases and over multiple years. Another comment was that ITD, when we are not allowed -- or access for emergency access road in the northwest corner and that HOA would not allow access, we did talk to ITD about having some right-of-way encroachment. They did not deny our access. Also the 15 acre parcel that is on -- Peregrine Heights Subdivision, which was part of their recorded plat in 1995 as Lot 18, Block 1, and on this plat there is a note that says that Serenity Lane is designated as a private road for the purpose of ingress-egress, utilities, and emergency vehicle access. Another concern of the Fire Department says a frontage road is not required. The city code is what is requiring the frontage road, not the Fire Department. Another comment from the neighborhood was a hospital just asked for -- for more stories. The proposed site plan can't change once approved and there is a height limit of 65 feet. So, there will not be additional stories there. Also there was some comments about not having to rush the project and I just want to say that in April 2020 is when we first submitted this project. We have had three Planning and Zoning hearings and this is the second time we have presented to Council. Four neighborhood meetings. Three drafts. Countless conversations. On and on. So, we think a lot of the concerns that were brought up with this project with the neighbors have been addressed. We have accommodated a lot of their concerns and we are really proud of where we are at today in bringing this project to the city. In addition, the -- Page 64 Meridian City Council Item#2. February 23,2021 Page—of 56 Simison: Mr. Connor, if you could wrap up your comments. Connor: Sure. Thanks. The comp plan does support the residential. Like I said, we have accommodated over and beyond what is required. So, just to conclude, thank you all for having us present tonight. We are happy to have the 1.3 acre parcel as part of this project and we just really think this is a premier project for northwest Meridian and we -- we look forward to being part of the community. It was -- it was well received by Planning and Zoning. I think we have given this almost ten months of going through this public process. We have made a lot of changes and a lot of improvements and with that I stand for questions. Thank you. Simison: Thank you. Council, any questions for the applicant? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you. Mr. Connor. I have multiple questions, so, please, bear with me. I will probably have some follow-ups as well. When I first started reviewing this again I was thinking I had never heard this application before, because there is so many changes and, then, when I went through and started recognizing some of what we had heard a few months back and realized that I had a lot more questions than I did last time, which is always a good part of the process. So, the -- and I apologize, but I know some of these things were gone over with the Planning and Zoning Commission and I did not have a chance to fully review their -- their transcript. So, the first question I have is -- and -- and if the Mayor would permit, would it be possible for me to ask the applicant a question, have them answer, and, then, allow me to continue to ask those questions or would you like me to ask all the questions at one time? Simison: If you have got a list, go back and forth. I'm not going to make you go through me, so -- Perreault: Okay. Thank you. So, my first question is, you know, when I -- it's a unique -- it's a unique project. It's unusual to have residential this close to a medical campus, of course, and so, you know, I think of a hospital as a big working functioning facility that's not that different from any big commercial facility and so you have stated that there will likely be an entire bottom floor of retail and restaurant and so I'm wondering if you could show us where the loading trucks -- where -- where trucks will be coming and going in relationship to the residential and if you could take us through what looks like, because I -- in addition to, you know, just noise, there is going to, obviously, be a lot of movement and lighting and whatnot. Connor: Absolutely. So, this -- you can still see my screen; correct? Perreault: Yes. Page 65 Meridian City Council Item#2. February 23,2021 Page 43 of 56 Connor: Okay. Great. This is the large hospital here. The loading zone is on the south side. Right here. That's also the area of any sort of trash or drop off traffic will be located right here. Initially the iterations of the hospital was oriented clockwise 90 degrees and so the loading zone was on this side. We had a lot of strong opposition that the loading zone was too close to the existing neighbors -- from the neighbors and so we rotated it here. For the four story retail and commercial use, which is required or recommended for the mixed use regional zoning, I don't think this building has been fully set out as far as the --where the loading zone would be, but given it would be a -- a restaurant and a store and maybe a pharmacy, the loading zone would be probably through either side -- part -- the west side of the south side. But just in this parking general area. As far as the lighting that you brought up, we will fully comply with the city's shielding policy to kind of take care of the dark skies initiatives and have those lights -- you know, making sure they are the not distracting or shining into neighbor's backyards. As we go through the conditional use process that we went as well for this medical campus, we can get really narrow on the type of--of lights that are going to be recommended for this particular area. With this being a medical campus I just want to kind of clarify. It's -- we call it a boutique medical campus, because it's primarily going to be for women's health and pediatric services and outpatient services. So, there won't be a particular lot of overnight stays. It's really just for surgery. In and out. Typical operating hours are 7:00 a.m, to 4:00 p.m. to schedule those -- those surgeries and operations. So, it's -- it's really kind of a low impact hospital use. It's not a trauma hospital. There won't be a ton of ambulances and helicopters and things going in here. Those will go to St. Al's and St. Luke's. This is really a kind of a more regional boutique medical campus with more neighborhood friendly operating hours. And if there is any other questions on the medical campus I would love to talk about it. Perreault: Yes. Thank you. So -- so, the hospital itself where -- where the loading is going to happen, primarily there is going to be supplies being loaded in there. Obviously there will probably be a cafeteria in that building. What -- what is the -- are there -- are there limitations on loading -- on hours? Are there hours for trucks to load and unload and, then, what is the distance from the building there where the loading is to the -- the closest residence? Connor: I have right here from the residence to our west it's 172 feet. I don't have the exact measurement from this edge to here. I imagine it's probably about 140, 150 feet. Again, the setback per code was 25 feet. We are trying our best to move the building as far away from residences as possible without affecting the ability for the hospital to function and moving traffic and having, you know, people to park safely if they need to in case of emergencies and access for patients. As far as operating hours for the -- for the loading zone, that's something I think we could potentially talk about in the conditional use permit process. I'm not aware of-- of other requirements of other medical campuses in other communities for loading zones, but I would imagine that they would only come during operating hours. Typically in the morning or the early afternoon. But we can have that as a -- as a potential condition in the conditional use permit process. Perreault: Okay. Typically conditional use permits are decided by our Planning and Page 66 Meridian City Council Item#2. February 23,2021 Page——56 Zoning Commission, so that's not a decision we will likely have a say in, but I would like to see those hours limited for sure and -- yeah. I would like to see those hours limited and likely you probably haven't had that conversation frequently, because it's rare to have residential this close to the loading zone of a hospital, so I wouldn't be surprised if you hadn't had that conversation before. Okay. The second question I had is about the emergency care and you said that there would not be a lot of ambulatory services required, because it's not going to be a trauma hospital -- emergency hospital. However, one of the decisions before us tonight is the -- the entry into this and it being used for emergency service. There is a 90 -- what, 95,000 -- 100,000 square foot hospital being built just to the north of this and I am sure you probably have watched the presentations and I'm guessing you -- you watched the decision that was made for that property to the north and the conversations that were had about requiring that applicant to create an arterial type of street to enter into the hospital -- to the development in exchange for not being able to access Chinden directly and so is that something that's been a conversation that you have had? Because I -- I would make that expectation. I would expect that we would have a similar requirement for you as we created for them, which is that the -- the entrance to -- if you are going to request emergency services is -- let me preface that -- that that -- that decision before us this evening that we would have the same expectation as the applicant to the north. So, just curious your thoughts on that. Connor: Sure. I will just chime in real quick. So, the Rustic Oak Way off of Chinden Road is our-- is our access point to Chinden and so, yes, the medical emergency services would access not directly onto Chinden, because ITD did not want direct access to Chinden, other than off of Rustic Oak. So, that is our route for medical services. Again, this emergency area is really only required based on the level of surgeries and operations that they would be scheduling in this hospital. It -- most of the time it would function similar to a primary health for, you know, flu shots, vaccines, things like that. People that need stitches or broken wrists can come here and -- and get those items addressed. So -- did you want us -- I also have Stephanie Leonard here. She can probably give some more commentary. Hopkins: Hi, Council. Stephanie Hopkins now, but -- our address is 9233 West State, Boise. 83714. In response to Council Woman Perreault's question about the exception to access to an arterial roadway, we are asking for a similar exception from the Council tonight to allow us to use Rustic Oak as our primary access for any emergency access that would be required. The -- it would be very similar to the Pollard Subdivision that was approved to the north as far as that exception and I think Sonya included something in her staff report to that effect. We do have a representative as well from the hospital that would like to speak and I think she's in the waiting room, too, if it's appropriate for her to enter. Perreault: I just have one more quick question. I'm sure Council appreciate that and, then, the Mayor can respond to that request. Stephanie, good to hear from you. So, the -- the other question I have, then, is can you share I guess a bigger picture understanding of the need to add this facility when we have another hospital coming in just across the street? And, then, I have this what if question that may never ever happen, but I have to Page 67 Meridian City Council Item#2. February 23,2021 Page——56 ask it. If by some chance we -- you were to have ambulances that were to arrive at this intersection from both hospitals at the same time, how is that going to work with priority and how is that going to work with -- with -- I assume they will probably -- well, I know for a fact that there will be a light going in there, if I remember correctly from the Pollard application. How is that going to get prioritized on a -- on a highway -- a state highway with two hospitals across the street from each other? Connor: I think that's an excellent question for Betsy Hunsicker to answer as far as how those ambulances -- ambulances or EMS's are going to make that decision on which emergency services to access either side and I will just real quick before Betsy hops in -- so, I didn't include a slide, but it showed how -- yes, we are well aware of the hospital across the street and the -- the argument that -- that I believe in is that we have the opportunity based on the location of the intersection of the two highways to create a regional medical area with two different medical providers. From a consumer standpoint it would create more competition between these two medical providers and potentially bring down costs and, hopefully, increase the quality of care. That's kind of my standpoint. The user that we have for this site welcomes the competition and, in fact, kind of enjoys it, because there is an opportunity for some sort of collaboration, as well as it -- it creates a foundation of jobs and tax base in this particular area, which can spur future development for -- whether more restaurants or more commercial properties, parks, things like that, it creates this regional hub of medical area that, you know, you may go for pediatric services to our campus and you may go for orthopedic services to the other campus based on, you know, how people are -- how the market perceives these medical campuses and what populations they serve and what services they provide. I think it's a good time for maybe Betsy to chime in, if you can invite her into this conversation. Hunsicker: Hi. I'm in. Can you all hear me? Simison: Yes, we can. Connor: Yes. Hunsicker: Hi. My name is Betsy Hunsicker and I'm with HCA Healthcare. So, I will try to kind of answer a few questions that I heard kind of over the last couple comments. So, first of all, EMS agencies have protocols for how they manage, you know, they both arrive and who goes first and whatever. So, EMS agencies have protocols for -- for how they would manage that. Secondly -- so, we were initially partnering with VBA on the project to the north. So, we were the hospital partner on that project. For a variety of reasons we had not moved forward and have moved to this location. So, if they have a new hospital partner I'm not aware of that. That doesn't mean they haven't -- they don't have a new hospital partner, but -- but that is I think from my perspective, you know, one data point is part of this. As far as the loading dock and the hours, typically Patrick was right, typically our-- our deliveries come in the mornings during -- I mean they come, you know -- they are not coming at 5.00 a.m., but they do probably start around 7.00, 7:30, and, you know, they go through early afternoon for any kind of food truck -- you know, food delivery service or other supply loading services and, then, and -- and that is fairly easily managed Page 68 Meridian City Council Item#2. February 23,2021 Page——56 with those trucks. I think those are the main questions that I wanted to weigh in on. Simison: Council -- Council Woman Perreault, did you get your question answered? Perreault: Thank you. Just one -- one more. So, with the -- with the expectation of the Pollard Subdivision having a -- almost a boulevard type of entry into their development, is that something that you would consider doing? I really would like to see those -- I would like to be -- to see it be consistent on both sides of the highway, considering the nature of the projects. Is that something that the applicant would consider if Council so requested? Connor: This is Patrick again. To answer your question, we have coordinated with the developers of the Pollard Subdivision in ensuring our alignment on our streets does line up. In talking with ACHD and working with them, the width that is shown here is suitable. I think Pollard is looking more for a grand entrance. As far as the number of lanes coming in and out was suitable for the traffic flow that is going to be generated by the community and the -- and the medical campus. We have expanded it with the acquisition of this 1.3 acre parcel. We did -- we did widen the space a little bit more, because we were able to do that. But we are limited to our east of our project, because it is still privately owned. But we have gone as far as we can keeping that alignment in line with the Pollard Subdivision and their boulevard to the north. Like I said before, we have worked with them and ACHD ensuring that our intersection is aligned well, so when that light does come in later this year or next year it will function correctly as an operating intersection. Simison: Thank you. Council, any further questions for the applicant? Councilman Hoaglun. Hoaglun: Mr. Mayor. Mr. Connor, I was reading and I can't remember if I read it in the Fire Department report or if it was part of the application packet that along McDermott, the development there, is outside of our -- or right at the five minute boundary response time and I was reading some things that you are going to put in AEDs or some items like that in the clubhouses. Was that going to be in all the clubhouses? Connor: Council -- Councilman, we just have one clubhouse here located in the middle of the project and we will have an AED device as recommended by the Fire Department. Hoaglun: And follow up, Mr. Mayor. Simison: Councilman Hoaglun. Hoaglun: And, Mr. Connor, I don't know if you were able to tune in earlier to our -- to our Council session that -- about our discussion about possibly not being able to build a fire station in north Meridian, depending on what the legislature does to property tax revenue. What--what additional changes would you make to this development to ensure that these residents would have suitable emergency access and items to help them protect their property? If we are going to have future growth there is lots of applications that have already been approved and now if we can't go forward with a subdivision -- our fire station Page 69 Meridian City Council Item#2. February 23,2021 Page— of 56 to service this subdivision in a timely manner, that creates additional pressure on residents. Connor: Councilman, absolutely. It's -- it is something that we would hope to continue to work with the Fire Department to determine what their needs are to ensure adequate fire- life safety, because that's -- that's the number one priority and that's -- that's why we committed to providing the two points of access to McDermott and to Rustic Oak Way because of that question of making sure that that's the best it can be, fire, life and safety. As far as what else I could do to solve the problem, I don't have any answers today. I think we are all on the same page of the impacts of this proposed legislation. Obviously, I think it's in our best interest to work together with our legislators to ensure we are all making the right decisions for our whole state. As far as fire, life, safety, we would, obviously, work with the Fire Department to see where their needs are and how we can help. I'm sure you can get pretty creative in different ways. I don't have any direct answers today, but we would ensure that's number one priority. Hoaglun: Mr. Mayor. Thank you, Mr. Connor. If I might, I want to -- Simison: Councilman Hoaglun. Hoaglun: -- like to ask Deputy Chief Bongiorno just to make sure my memory is correct. Is that within the five minutes, chief, or was that McDermott portion of it outside the five minute response time for our current fire station that would service this area? Bongiorno: Mr. Mayor, Councilman Hoaglun, if I can take over the screen I will share the map with you. Johnson: You can do that now. Bongiorno: It's coming here. You guys let me know when you can see it. Hoaglun: Got it. Thank you. Bongiorno: Okay. So, this is the -- the current -- obviously, the slime green is our five minute response time as calculated by our GIS group. So, right here is -- is Levi Lane and, then, the -- the roadway that Patrick had talked about, you know, coming through and tying into McDermott. So, the five minute response -- it kind of does this point right here, because the road ends. Levi Lane just ends and doesn't go through. So, once they push this road through, the five minute response time will creep in probably about equal to what's Serenity Lane is. So, it will -- it will come into roughly about right here and, then, all of this area, including part of the Oaks, is outside of our response time as -- as it sits right now. The other problem we have, which kind of exacerbates the issue, is we can't make that left turn onto McDermott, because it's -- it's -- that movement isn't allowed at this time, so -- so, what Patrick said is true, it will help us, because we will be able to go up Levi Lane and get into this area that's not covered. For view -- sorry if I'm moving this around too much. The property that we are looking at that we own for a future fire station Page 70 Meridian City Council Item#2. February 23,2021 Page—of 56 is this one right here is where this lot is, if you can see my cursor moving. So, this one would be almost a direct shot to come in the back way off McDermott to assist with fire coverage. So, as it stands, yes, a good majority of this is outside of our response time. Obviously, the hospital area that we have talked about will be fire sprinklered and it's a hospital, so we are good there. His apartment area -- all of those will be sprinklered and this area right here where the townhomes are, unless they are built off the IRC, they would not need to be, but if they are built off the IBC, then, those would be sprinklered as well. So, that's kind of where we are at. And -- and, yes, I did recommend, because of the longer response times that they put AEDs in their clubhouses or, you know, somewhere appropriate. So, that way we have fire and life safety covered if possible. Hoaglun: All right. Thank you, chief. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Maybe just a few comments for Patrick and the applicant team. I -- I do appreciate some of the changes to your plan. I appreciate the changes to the multi-family, especially to make sure those kids have a place to play and a little more breathing room. I appreciate the changes, you know, to the layout and the buffering and how you have tried to work with the neighbors. I -- you know, just to sort of give you a feel for how this example fits through this proposed legislation that may come -- may come to pass and kind of the discussion we had previously, if I'm just looking at this holistically, this is at the limits of where our city is now. For this to be successful we need to have another ladder truck that could get here quickly. We need to have fire service that could get here in a reasonable amount of time, which requires another fire station. Right now the nearest police substation is I think nine miles away, if I read that correctly. We need to extend the McDermott sewer trunk. We need to extend water services here. And I'm probably leaving things out. So, there -- there is just a huge amount of investment that we would normally make as a city for a project like this to be successful, but because this is an annexation we would potentially only capture 75 percent of the property tax revenue associated with this project and so that's where I'm having a lot of heartburn and it's not your fault and we don't want to be in this position, but I think it -- that is a big struggle for me right now with not understanding fully what will happen with this legislation, but feeling like, as Councilman Borton said earlier, our city is sort of at a turning point and at kind of critical moment with how we are going to evolve going forward and look at growth. So, I just wanted to sort of share those thoughts with you. We were talking about taking what we were calling of pause on approvals and decisions on these types of projects. Annexations especially. You know, do you hope for us to render a decision this evening or do you -- you know, would you prefer a continuance ultimately on this project or how are you sort of looking at that in light of that legislation and how we are looking at things? Connor: Thank you, Council Woman Strader. Yes, I completely understand your standpoint. I appreciate the feedback that you gave to us last time we met with you all. As you can see we made a lot of improvements based on a lot of your comments. So, I Page 71 Meridian City Council Item#2. February 23,2021 Page 49 of 56 just want to say thank you for those. Yes, obviously, we want this project to move forward. We would like for the project to be approved, obviously. You know, if there was an opportunity to have our approval contingent on this bill being -- being denied, that's something we would be open to. Obviously, I think that your decision tonight potentially will be delayed, at least that's kind of what I'm picking up on. But I would like you all to consider this project, you know, without the elephant in the room. But holistically tonight how it stands, how it fits in your -- in your city and the positive impacts of it and, then, once we understand the legislation more and once it kind of goes through its process in the statehouse, you know, as -- as more of us from local governments come in and -- and work with our city legislators, I think it's going to look a lot different and I think that the cost of development should pay for itself and that we don't want to put anyone in any pain financially, the city or individuals. So, we definitely heard your comments before and we totally respect your decision to continue it. I would -- it would be great if we could do a condition of approval based on the outcome of this bill. That's up to you all to decide and discuss. I think that kind of summarizes what -- what I feel about it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you for -- for seeing that. I -- I have never seen us condition something on a piece of legislation and I -- that just -- that makes my head spin on how that would -- how that would work. I can only speak for myself. I think the changes that you have made to the project have been good and have moved in a better direction. You know, for me the -- the biggest hang up is the elephant in the room and so I -- I -- if I were in your -- I can't tell you how to to proceed on it, but if I were in your shoes I would ask for a continuance at this time once I had the feedback on the changes to the project. That's just me. As a business woman that's what -- that's where my head would be at and I'm just one -- one of many. But thanks for those comments. Connor: Thank you. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I agree -- I agree with Councilman Strader's comments one hundred percent, Connor -- or Patrick. I -- that elephant is pretty big that's in the room. He's not small. He's pretty big. So, I -- it's bad timing, honestly. So, I think I just would -- we were pretty clear in our message at the beginning of our meeting today, so I -- I'm with Council Woman Strader on this one. Connor: Mr. Mayor, if we can, can we continue to talk about the project and the other feedback from anyone else and likely at the conclusion of that we can consider a continuance. I just want to make sure that -- assuming we keep functioning as a -- as a state and a city as normal, that we can, then, bring a really positive good product to you Page 72 Meridian City Council Item#2. February 23,2021 Page 50—56 guys and I hear all comments, so when we come back from being continued you have an even better project. Simison: Yeah. Patrick, we have people who are online to testify as well, so we are going to hear from the public. We are going to take all the testimony. We will consider -- we will continue the conversation, so we will get that feedback and viewpoints from that standpoint. So, Council, any further questions for the applicant? Okay. Then with that we will go to our public testimony. Mr. Clerk, do we have anybody signed up in advance to provide testimony? Johnson: Mr. Mayor, we had nobody signed up in advance, but we do have several people online. Simison: Okay. If there is anybody that would like to provide testimony on this item at this time if you could, please, use the raise your hand feature at the bottom of the Zoom platform and we will bring you in. I see we have one person so far. Johnson: First is Sue Ropski. Simison: Sue, after you unmute yourself if you could state your name and address for the record and you will be recognized for three minutes. Ropski: Hi. Can you hear me? Simison: Yes, we can. Ropski: Hi. My name is Sue Ropski. I live at 6262 North Serenity Lane. That would be the second lot as you turn into Serenity on the east side. I have lived here since 1998. I, as well as many of my neighbors, continue to have issues about the frontage road. I'm a registered nurse and I know what it takes to staff a hospital that's going to be open 24 hours a day taking care of 60 in-patient beds. That staffing parking lot is in the back behind my home. My concerns are the shifts they are going to be turning in on Serenity and taking that frontage road to zip into that back parking lot and go into the staff lot. So, I'm concerned about the lights that will be shining 24 hours a day point in. There is no barrier between the first lot, my next door neighbor to the north, and so I have concerns about the safety, the noise and the lights, for the employees and the use of that back road. My-- my other concern is --first I want to thank you for the really nice sidewalk you have put in for us. I actually use that sidewalk and walk down to Costco now, but one of my concerns is that I'm now going to walk in on a sidewalk that's going to be between Chinden Road on one side and a frontage road on the other side, so it's a pedestrian -- it's -- it doesn't leave you feeling the safest on -- especially on days that there is -- there is a little bad weather. So, I just want you to take the safety into account also and I -- the other question my husband brought up was he had commented that a floor in a building has to be almost 11 feet. So, if that building is 65 feet tall is it really only going to be four stories or is there a chance that they may extend it upward. So, Mayor and Council, thank you for giving me a few moments of your time. Page 73 Meridian City Council Item#2. February 23,2021 Page 51 of 56 Simison: Thank you, Sue. Council, any questions? Okay. Appreciate it. Is there anybody else online who would like to provide testimony at this time? Johnson: Mr. Mayor, no hands raised at this time. Simison: Okay. Would the applicant, then, like to make any final comments? Connor: Yes, I would, Mr. Mayor. So, thank you, Sue, for your testimony. Just for some clarification, the -- what you called the frontage road is -- it functions like an emergency access road and so there will be no cut-through traffic or anything like that from staff or anybody. There will be significant signage. We have had some conversations with the Fire Department on whether we can gate this emergency access road. I think that's still up for debate. We would have to have sufficient turnaround. But we fully intend to make sure we are not encouraging anyone to use this access as -- as a -- as access into the hospital. As far as the lights shining, during the CUP process we will have a photometric test to ensure that there is no light leakage into the residences. And also I don't know if I mentioned this earlier, but we will have an eight foot masonry wall along the property line to the west side and the south side and along here and that's required per code between commercial and residential use. So, that will definitely cut down on any sort of noise, any other site nuisance that may be between the two different uses and, lastly, the comment about the -- the height of the buildings. Per -- per the zoning category it's 65 feet maximum. The medical hospital building is three feet only -- or three stories only and the medical office building is four stories and won't exceed 65 feet. And then -- Hopkins: I will just add, too, that if we -- this is Stephanie again. If we -- if we did want to modify those heights we would have to modify the development agreement to be consistent with the new elevations or concept plan that would be the result of changing this building, so -- Connor: I think that's it. Simison: Okay. Thank you very much. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: To that last point any-- if there were to ever be a request to modify a development agreement to -- to make that ask, that would be a future public hearing as well. Simison: Thank you for -- Borton: Even though that's not the intent, but that is all done in public if it ever does happen. Simison: Thank you. So, Council, this -- you know, back to the conversation of -- from Page 74 Meridian City Council Item#2. February 23,2021 Page 52 of 56 my standpoint I do like this project, the changes that have been made. I think it was a wise decision to remand back and get the issues addressed, so we knew what we were moving forward with. Whether it's legislative -- whether it's legislative or the conversation Council will likely have in a couple weeks -- or about a month regarding our decision on future fire stations, we would at least know in theory either -- if we are going to do one or two or which one is going to go first in the north or the south potentially. There is a lot of good questions that I think the Council will get answered here in the next six weeks that would really allow a more informed decision, whether it's monetary or otherwise, for this area, both for the applicant and for the city, quite frankly, from that standpoint. So, with that any further comments, questions, suggestions, directions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I think it's wise that--that we --to address the elephant in the room as it regards to potential legislation that could impact us. From our discussion, my takeaway earlier today, is the fact that we do have to know what we are dealing with. Certainly this project has -- has improved. There is very good elements of it, but at the same time we might not be able to provide essential services to areas of our community and before proceeding with that I just feel more comfortable if we would continue this. If we look at six weeks that is April 13th. I took the liberty to check with our city clerk and that is an open date at this time. So, I would move that we continue this item and leave the public hearing open on H-2020-0047 until April 13th, 2021. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I second that motion. Simison: Motion and a second. Is there discussion on the motion or further feedback for the applicant to consider between now and then? Bernt: Luke, are you -- Cavener: Mr. Mayor? Bernt: There you go. Simison: Councilman Cavener. Cavener: Thanks. Sorry about that. Just for conversation, I know it is sometimes common that when we continue an item we limit the continuance for additional public testimony in a more limited scope. I don't know if that's something that we would want to consider. Again, looking at maybe the precedent that we may set with this particular Page 75 Meridian City Council Item#2. February 23,2021 Page 53 of 56 continuance to try and be consistent as possible over the next few weeks. So, if we want to leave the public hearing open I'm certainly supportive of that. If we wanted to limit it for additional testimony about how potential legislation could impact this project -- I would be curious to hear how the rest of my colleagues feel. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: In my opinion we -- I don't feel like there is a need for additional public testimony on the application itself. I mean the reason that we are having a discussion about the continuance is not related to this application and so I would be comfortable with Council continuing it and just making a decision on the application at that future meeting. I don't -- I don't -- like -- like Councilman Cavener said, you know, curious to hear what my other Council Members have to say, but I don't know that the public will be necessarily discussing property taxes in relationship to this application specifically. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I'm open to -- to, you know, what Council wanted. My thinking on this and making the motion with leaving the public hearing open is just the fact that just in case -- I don't think there will be additional testimony or changes or anything that comes of it. It just allows us to keep the record open and hear from the public if they want to weigh in on this, but I think the developer has gone to great lengths to include feedback and to rectify where they could on -- on many of the issues and it's I think more just kind of a courtesy to leave it open, as opposed to closing it and having the hearing on the 13th to make a -- hopefully a final decision. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: The Council could also stipulate that the public hearing may remain open, but only new--testimony based on new information would be accepted. So, that way if there were something related to the legislative actions or something -- and, then, the applicant wanted to weigh in on how they aren't going to impact that way, you still have that ability, but it's just on new information, not the whole project. Cavener: And Mr. Mayor? Simison: Councilman Cavener. Cavener: I know that as a body we value public testimony. My thought was merely out of respect for the public. If we -- again, I don't know what's on our agenda over the next Page 76 Meridian City Council Item#2. February 23,2021 Page 54—56 few weeks, but if you have a particularly contentious public hearing where, you know, individuals have come to the Planning and Zoning and voiced their concerns and they come to a City Council meeting, they voice their concerns, that they feel obligated to come to the continued City Council meeting that's really designed to focus about pending legislation and so they feel that they may need to come and voice those same concerns again. So, just -- that was where -- where my mindset was is I want to be respectful to the public's time. I think that it is our intention to -- to take these public hearings like they are a complete hearing with waiting until we have some clarification on one particular element before we render a decision. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: And I think Councilman Cavener raises a good point, especially about the point that how we handle this one kind of sets the tone for the rest of them and with Mr. Nary's advice, I would amend my motion and make it that we continue H-2020-0047 to April 13th and limit public hearing items to new -- new items only. Any public hearing would be related to new items. Mr. Nary, is that -- Simison: Does the second agree? Nary: Based on new information. So, new information. Hoaglun: I'm sorry. Based on new information only. Simison: Does second agree? Bernt: Second agrees. Simison: So, we have got a revised motion. Is there further conversation on the motion at this time? If not, ask the Clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries and the item is continued. Thank you for the conversation and look forward to seeing you again in April. MOTION CARRIED: ALLAYES. ORDINANCES [Action Item] 8. Ordinance No. 21-1918: An Ordinance (H-2020-0087 — Spurwing Sewer Easement) for Annexation of a Parcel of Land Being a Portion of Lot 2, Block 1 of Spurwing Subdivision as on File in Book 69 of Plats at Page 77 Meridian City Council Item#2. February 23,2021 Page 55—56 Pages 7104 in the Office of the Recorder for Ada County, Idaho, Said Parcel Being Situated in the SW '/4 of Section 23, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City Of Meridian; Establishing and Determining the Land Use Zoning Classification of 0.60 Acres of Land from RUT to R- 4 (Medium Low Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Simison: With that we will move on to Number 8 under Ordinance. Item 8, Ordinance 21-1918. Ask the Clerk to read the ordinance by title. Johnson: Thank you, Mr. Mayor. It's an ordinance related to H-2020-0087, Spurwing Sewer Easement, for Annexation of a parcel of land being a portion of Lot 2, Block 1 of Spurwing Subdivision as on file in Book 69 of Plats at page 7104 in the Office of the Recorder for Ada county, Idaho, said parcel being situated in the SW '/4 of Section 23, Township 4 North, Range 1 West, Boise meridian, Ada county, Idaho, and being more particularly described in Attachment "A" and annexing certain lands and territory, situated in Ada county, Idaho, and adjacent and contiguous to the corporate limits of the City of Meridian as requested by the City of Meridian; establishing and determining the land use zoning classification of 0.60 acres of land from RUT to R-4 (Medium Low Density Residential) Zoning District in the Meridian City Code; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing for a summary of the ordinance; and providing for a waiver of the reading rules; and providing an effective date. Simison: Council, you have heard this ordinance read by title. Is there anybody that would like it read in its entirety here or online? Seeing no one make that request do I have a motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I move that we approve Ordinance 21-1918 with the suspension of rules. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to approve this ordinance under suspension of Page 78 Meridian City Council Item#2. February 23,2021 Page 56—56 rules. Is there any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. The motion is agreed to and the ordinance is passed. MOTION CARRIED: ALLAYES. FUTURE MEETING TOPICS Simison: Council, anything under Future Meeting Topics? Do I have a motion? Bernt: Mr. Mayor, I move -- Simison: Council -- Councilman Bernt. Bernt: Mr. Mayor, I move that we adjourn the meeting. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to adjourn the meeting. All in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 9:23 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 9 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 79 Future Meeting Topics — Public Forum Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active Land Use/Development Application. By Law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that a topic be added to a future meeting agenda for more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. CITY OF MERIDIAN CITY COUNCIL PUBLIC FORUM SIGN-IN SHEET Date: February 23, 2021 Prior to the commencement of the meeting a person wishing to address the Mayor and City Council MUST sign in and limit their comments to the matter described below. Complaints about individuals, city staff, business or private matters will not be allowed. Testimony or comment on an active application or proposal that is or will be pending before Planning and Zoning or City Council is strictly prohibited by Idaho law. Each speaker will have up to three (3) minutes to address the Mayor and Council, but the chair may stop the speaker if the matter does appear to violate guidelines, varies from the topic identified on this sign in sheet or other provisions of law or policy. Print Name Provide Description of Discussion Topic Agenda Item Department/Commission Reports (Action Item) Agenda Item Department/Commission Reports (Action Item) 1. Appointment and Swearing in of Kristopher Blume as Chief of the Meridian Fire Department 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Collective Labor Agreement Between the City of Meridian and the Meridian Fire Fighters I.A.F.F. Local 4627 Page 4 Item#2. COLLECTIVE LABOR AGREEMENT between CITY OF MERIDIAN and MERIDIAN FIREFIGHTERS I.A.F.F. LOCAL 4627 0 � �PZIONRl RS S WEF,,IDIAN ,----- Effective February 23, 2021 — September 30, 2023 Page 5 Item#2. TABLE OF CONTENTS AGREEMENT PREAMBLE ..........................................................................................................1 ARTICLE 1 —RECOGNITION ......................................................................................................1 ARTICLE 2—DISCRIMINATION ................................................................................................2 ARTICLE 3—PREVAILING RIGHTS ..........................................................................................2 ARTICLE 4—MANAGEMENT RIGHTS .....................................................................................2 ARTICLE 5—UNION DUES, FEES and ASSESSMENT CHECK OFF ......................................3 ARTICLE 6—UNION BUSINESS ................................................................................................3 ARTICLE 7—REDUCTIONS IN FORCE .....................................................................................4 ARTICLE 8—CITY AND DEPARTMENT POLICIES AND PROCEDURES ............................4 ARTICLE 9—INSURANCE ..........................................................................................................5 ARTICLE 10—SICK LEAVE ........................................................................................................6 ARTICLE 11 —INJURY LEAVE/WORKERS' COMPENSATION LEAVE........................8 ARTICLE 12—VACATION—EMERGENCY,WELLNESS &HOLIDAY LEAVE .................10 ARTICLE 13—RELIEF PERSONNEL ........................................................................................14 ARTICLE 14—VACANCIES.......................................................................................................14 ARTICLE 15—PROMOTIONAL TESTING ...............................................................................15 ARTICLE 16—GRIEVANCE PROCEDURE ..............................................................................17 ARTICLE 17—NO STRIKES—NO LOCKOUT ........................................................................20 ARTICLE 18—UNIFORM ALLOWANCE AND ISSUED EQUIPMENT ................................21 ARTICLE 19—HOURS OF WORK AND DESIGNATED WORK HOURS .............................22 ARTICLE 20—BEREAVEMENT LEAVE .................................................................................23 ARTICLE 21 —ADDITIONAL DUTY AND COMPENSATION ..............................................24 ARTICLE 22—WORKING OUT OF CLASSIFICATION ..........................................................25 ARTICLE 23—STAFFING ..........................................................................................................26 ARTICLE 24—COMPENSATION ..............................................................................................28 ARTICLE 25—ALCOHOL&DRUG POLICY ..........................................................................28 ARTICLE 26—HEALTH AND WELLNESS ..............................................................................28 ARTICLE 27—REQUEST FOR REDUCTION IN RANK .........................................................29 ARTICLE 28—DISCIPLINE AND DISCHARGE ......................................................................30 ARTICLE 29—SAVINGS CLAUSE ...........................................................................................32 ARTICLE 30—EFFECTIVE DATE ............................................................................................32 APPENDIX"A"—Compensation Schedule APPENDIX`B"—Drug and Alcohol Policy APPENDIX"C"—Issued Equipment APPENDIX"D"—CITY's Contribution for 2020 and 2021 medical,dental,vision,and post-employment health APPENDIX"E"—Step Plan Progression Details Page 6 Item#2. I AGREEMENT PREAMBLE 2 The City of Meridian, hereinafter referred to as the CITY, and the Local#4627 3 International Association of Firefighters, hereinafter referred to as UNION, with the 4 Management of the Fire Department, empowered by the CITY,to the Fire Chief, hereinafter 5 referred to as DEPARTMENT; in order to increase the general efficiency within the Fire 6 Department, to maintain existing harmonious relationship between the DEPARTMENT and its 7 employees, and to promote the morale, rights, and well-being of the employees of the Fire 8 Department, hereby agree as follows: 9 ARTICLE 1 —RECOGNITION 10 Pursuant to Title 44, Chapter 18, Section 1, Sub-section 1 (44-1801(1)) of the Idaho 11 Code the CITY recognizes the UNION as the exclusive bargaining agent for all firefighters as 12 defined by said code excluding any clerical support staff, Fire Chief, Deputy Chief or Division 13 Chief. The bargaining unit specifically includes and this Agreement shall apply to, but not 14 be limited to, the following positions: 15 1.1 Twenty-Four (24) hour per shift Suppression Firefighters of the Meridian Fire 16 Department 17 These employees work shifts defined by Article 19.1. The positions incorporated by 18 this Agreement are for Probationary Firefighter, Firefighter(I, II, and Senior Firefighter) 19 Engineer, Captain-Suppression, and Battalion Chief. 20 1.2 Forty(40)Hour per week Firefighting Personnel of the Meridian Fire Department 21 These employees currently work a shift as defined in Article 19.2. The positions 22 incorporated by this Agreement are Recruit Firefighter, Captain-Fire Inspector, Captain- 23 Training, and may include Suppression Firefighter personnel that are assigned on a temporary 24 basis for training, administrative assignment, or light duty. Temporarily assigned personnel 25 will not be required to flex their forty (40)hour per week schedule, as defined in Article 19.2, 26 without mutual consent by the individual and the DEPARTMENT. Temporarily assigned 27 personnel shall not have their vacation or sick leave converted pursuant to Article 12.1, but 28 will only accrue vacation and sick leave at the forty(40)hour per week employee rate during 29 the temporary assignment, in accordance with Article 11.2. 30 1.3 New Positions 31 In the event the DEPARTMENT intends to create a new position not referenced above, 32 the DEPARTMENT will provide advance notice to the UNION and meet upon request to Collective Labor Agreement — Page I of 32 Page 7 Item#2. I discuss whether the new position is appropriate to be included in the bargaining unit. The 2 Parties will also meet and confer regarding testing for any newly created bargaining unit 3 positions. 4 ARTICLE 2 -DISCRIMINATION 5 There shall be no discrimination against, intimidation, or harassment of any employee 6 by either the CITY, DEPARTMENT, or UNION or any employee acting on behalf of the 7 UNION, because of the employee's membership or non-membership in the UNION or by 8 virtue of his/her holding office or not holding office in the UNION. 9 The CITY and the UNION agree that neither shall discriminate against or harass any 10 employee or prospective employee with respect to his/her compensation, terms, conditions, or 11 privileges of employment because of such employee's race, color, religion, sex, national 12 origin, age, gender identity, gender expression, sexual orientation, or other factors which do 13 not constitute a bona Ede occupational requirements. It shall be the exclusive responsibility of 14 the DEPARTMENT to determine bona fide occupational requirements within the meaning of 15 this Article. 16 ARTICLE 3 —PREVAILING RIGHTS 17 All rights,privileges and benefits held by the firefighters at this time which are not 18 included in this contract shall remain in force, unchanged and unaffected in any manner unless 19 agreed to and memorialized in writing by both parties to the Agreement, provided that the 20 DEPARTMENT may change or cancel any such right,privilege or benefit 1)temporarily to 21 accommodate an emergency situation; or 2)when shown to be a necessity for the best interest 22 of the CITY or the DEPARTMENT,provided further that any change, cancellation or 23 alteration of any such right,privilege or benefit cannot be done arbitrarily, for retaliation, for 24 the purposes of harassment, or in a manner resulting in disparate treatment, and must be with 25 just cause by the CITY or DEPARTMENT. Any change shall be subject to the Grievance 26 Procedure. Nothing in this Article is intended to supersede the CITY's obligation to negotiate 27 pursuant to the provisions of Section 18, Title 44, Idaho Code, or to supersede any other terms 28 or conditions of this Agreement. 29 ARTICLE 4—MANAGEMENT RIGHTS 30 The DEPARTMENT shall have the exclusive right to exercise the regular and 31 customary functions of management, subject to the provisions of this Agreement and 32 consistent with applicable law and regulations, including, but not limited to: Determining the Collective Labor Agreement — Page 2 of 32 Page 8 Item#2. I DEPARTMENT'S financial, budgetary, accounting and procurement policies and procedures; 2 Directing the activities and operations of the DEPARTMENT; Determining the levels of 3 service and methods of operations; To create and oversee Department policies, Standard 4 Operating Guidelines (SOG's), and Emergency Operating Guidelines (EOG's)not inconsistent 5 with any other terms of this Agreement. The introduction of new equipment; The right to hire, 6 lay-off, transfer and promote; To discipline and discharge employees for cause; To determine 7 work schedules and assign work; To determine job qualifications and training requirements; To 8 take whatever action may be necessary to carry out its mission. Provided that nothing in this 9 Article shall nullify: (1) Any provisions elsewhere in this agreement, or(2) The CITY's 10 statutory obligation to negotiate with the UNION Pursuant to Chapter 18, Title 44, Idaho Code. 11 Any change or cancellation of any such right or privilege that is provided within Idaho Code 12 shall be subject to the grievance procedure. 13 The terms hereof are intended to cover only minimums in wages, hours,working 14 conditions, benefits, and other terms and conditions of employment. The CITY may place 15 temporary superior wages, hours, working conditions, benefits and other terms and conditions 16 of employment in effect and may reduce the same to the minimums herein prescribed. 17 This Article shall not preclude the UNION and the CITY from meeting during the period of the 18 contract to either(1) discuss procedures for avoiding grievances and other problems, or(2) 19 generally improving relations between the parties. 20 ARTICLE 5—UNION DUES,FEES and ASSESSMENT CHECK OFF 21 The CITY agrees to deduct authorized union dues, fees and assessments in amounts 22 specified by the authorized officer of the UNION, from the pay of the UNION employees upon 23 written authorization. The CITY further agrees to transmit those amounts monthly to the 24 UNION. The UNION agrees to certify to the CITY the amount of authorized dues, fees and 25 assessments. The CITY will show deductions of dues, fees and assessments on the employee's 26 monthly check stubs. 27 ARTICLE 6—UNION BUSINESS 28 Firefighters elected to UNION office shall be granted time off to attend functions, 29 conventions and seminars within the State of Idaho,provided that the Deputy Chief of 30 Operations, or the Fire Chief in his/her absence is given seventy-two (72) hours' notice and 31 approves such leave and the request does not incur overtime upon the Department. This can be 32 accomplished by the employee utilizing trades with other employees, or utilizing vacation time Collective Labor Agreement — Page 3 of 32 Page 9 Item#2. I pursuant to Article 12. UNION shall be allowed to hold meetings within CITY Fire Stations. 2 By mutual consent a meeting may be held at one station as schedule and workload allows. The 3 CITY shall always maintain authority over the use of its stations. 4 ARTICLE 7—REDUCTIONS IN FORCE 5 Reductions in force shall be established by a resolution of the City Council. If a 6 reduction in force is directed then it shall be done based upon seniority within each section 7 Twenty-Four(24) or Forty(40)hour that is to be reduced. 8 Seniority in the Meridian Fire Department is established at the time of hiring and is 9 determined by date of hire, if the same then by cumulative test scores, and if still tied then by a 10 coin toss. 11 No new employees, in either twenty-four(24) or forty(40) hour per week positions as 12 covered by this Agreement will be hired until the released employees have been given the 13 opportunity to return to work. When positions become available then released personnel shall 14 be re-hired in the inverse order they were released. 15 ARTICLE 8—CITY AND DEPARTMENT POLICIES AND PROCEDURES 16 The policies and procedures of the CITY and DEPARTMENT relating in any way to 17 wages, hours and/or conditions of employment pursuant to Chapter 18, Title 44, Idaho Code 18 shall be made a part of this Agreement. When considering the prevailing order of preference 19 of applicable laws and policies the parties shall all be bound by the following hierarchy: 20 1) All laws; Federal, State, and City; 21 2) The Collective Bargaining Agreement between the parties; 22 3) DEPARTMENT policy; 23 4) CITY Policy. 24 It shall be the responsibility of the UNION to notify the CITY, through the Fire Chief, 25 regarding any CITY or DEPARTMENT policy or procedure that in the opinion of the UNION 26 requires bargaining as defined in Chapter 18, Title 44. If the CITY or DEPARTMENT is 27 considering revising an existing policy or procedure or creating a new policy or procedure, 28 then the following shall occur: 29 1) The CITY, through the City Attorney or Human Resources Director, or the 30 DEPARTMENT, through the Fire Chief or the Deputy Chief, will notify the UNION in writing 31 of the addition and/or change that is being considered to a policy or procedure; Collective Labor Agreement — Page 4 of 31 Page 10 Item#2. 1 2) The UNION may provide written comment for consideration prior to the policy or 2 procedure being adopted; 3 3) The CITY or DEPARTMENT may consider and accept or reject the UNION's 4 recommendation; 5 4) The CITY or DEPARTMENT will notify the UNION with the final proposed policy 6 or procedure; 7 5)From the date of the notice the UNION has 30 calendar days to file a written 8 objection with the CITY or DEPARTMENT and request negotiation of the policy or 9 procedure; 10 6) The parties may negotiate and any conclusion that is reached shall be memorialized 11 in a memorandum of understanding (MOU) with the UNION; or 12 7) If the UNION determines that the proposed change does not fall under Section 6, 13 above, the CITY or DEPARTMENT shall meet and discuss upon request to collaborate on the 14 policy or procedure. 15 8)If no objection is filed the policy or procedure shall be effective for the UNION. 16 ARTICLE 9—INSURANCE 17 The CITY shall pay the equivalent cost of medical/dental/vison coverage for bargaining 18 unit members as it does for all other City employees. This amount may be applied to medical, 19 dental, vision, or post-employment health benefits by the UNION through their own provider. 20 For 2020 and 2021, it shall be pursuant to APPENDIX"D" as attached to this Agreement. The 21 rates for future years will be amended by reference with a new schedule in APPENDIX D after 22 rates are established. The UNION shall be responsible to provide all the necessary information 23 to the CITY to transmit the payments to the UNION's provider(s). Employees with a NWFFT 24 VEBA account will be able to access those VEBA funds while actively employed and after 25 separation from employment in accordance with IRS rules. Should an employee's eligible 26 dependent status change mid-year, the CITY will increase or decrease the employer's 27 contribution per the tier that the employee transitions to based upon a qualifying event. 28 In addition, the CITY shall also pay 100% of the employee premiums for EAP, life and 29 short& long-term disability insurance. 30 9.1 Line of Duty Death Benefit 31 If a Firefighter dies in the line of duty as determined by the United States Department 32 of Justice, in addition to other benefits that are available for a firefighter who dies in the line of Collective Labor Agreement — Page 5 of 32 Page 11 Item#2. I duty, including but not limited to the Federal Firefighter Death Relief Act, Social Security, 2 State Worker's Compensation, or the Public Employees Retirement System, the CITY agrees 3 to pay the following benefits: 4 1) Cash value of 100% of the accumulated sick leave up to a maximum of 720 hours 5 remaining to the survivor of the firefighter; either to the spouse, or dependent children at the 6 survivor's choice; paid in one lump sum to the party or their designated trustee or 7 representative. 8 2) A CITY provided life insurance policy, at no cost to the firefighter, for both$50,000 9 term life and$50,000 accidental death benefit. 10 9.2 - Post Employment Benefit 11 When a firefighter retires from active duty,by qualifying under the rules existing under 12 the Public Employee Retirement System(PERSI); by points, age, medical disability, or by any 13 method in existence at the time of retirement allowed by PERSI, the CITY agrees to pay the 14 cash value equivalent of twenty-five percent(25%) of the accumulated sick leave remaining 15 for that firefighter to them at the time of their retirement. 16 9.3 Voluntary Health Insurance and Benefits 17 There shall be established a Firefighter Only Retirement Health Plan between the 18 UNION and a vendor of their choosing; Washington State Council of Firefighters Medical 19 Expense Plan for Retirees (WSCFFMERP). The CITY shall require that all bargaining unit 20 members be required to be a member of WSCFFMERP. 21 At no cost to the CITY, the CITY agrees to deduct the specified amount authorized by 22 the firefighters and transmit those amounts to WSCFFMERP monthly. The UNION will be 23 required to submit plan documents to the CITY with all the necessary information to allow the 24 CITY to accomplish the payroll deduction. The amounts will be reflected in the individual 25 UNION members monthly pay stubs. 26 The deductions by the CITY have to align with the beginning of the CITY's pay 27 periods and payrolling system. 28 ARTICLE 10—SICK LEAVE 29 Any twenty-four(24)hour shift employee of the bargaining unit incurring a non-duty 30 sickness or disability which renders them unable to perform their duties shall receive sick leave 31 with full pay within his/her accumulated sick leave time. All twenty-four(24)hour shift 32 employees shall accrue twenty-four(24)hours per month. The maximum time accumulated Collective Labor Agreement — Page 6 of 32 Page 12 Item#2. I shall be 1152 hours. The accumulated sick leave shall carry over from one contract to the 2 succeeding contract. 3 Any forty(40) hour per week employee of the bargaining unit shall accrue eight(8) 4 hours per month with a maximum accumulation of 720 hours. The accumulated sick leave 5 shall carry over from one contract to the succeeding contract. 6 Any bargaining unit employee that transfers from a twenty-four(24)hour shift position 7 to a forty(40)hour per week position or vice versa shall have their accumulated leave adjusted 8 by the following conversion factor. 9 • Twenty-four(24)hour shift transfer to forty (40) hour per week shift—Multiply 10 accumulated leave by .625 11 • Forty(40)hour per week shift transfer to twenty-four(24)hour shift—Multiply 12 accumulated leave by 1.60 13 Any bargaining unit employee,whose employment with the CITY is voluntarily 14 separated from employment,but not by PERSI retirement, shall be paid, at their regular wage 15 rate, for 10% of their accrued sick leave at the date of separation. If an employee is 16 involuntarily terminated by the CITY, excluding workforce reduction, no pay will be given. 17 Any bargaining unit employee unable to perform their duties for more than four(4) 18 consecutive shifts for twenty-four hour shift employees and three (3) consecutive days for forty 19 hour per week employees due to non-duty sickness or disability may be required to provide 20 medical documentation from their attending physician that states that the employee is unable to 21 perform their regular duties. 22 If the Family Medical Leave Act(FMLA) is going to be needed/or invoked for an 23 employee, they must follow all regulatory requirements. The employee should contact the City 24 Human Resources Department to assure compliance. 25 An employee on unpaid personal leave will not accrue any sick leave benefits for leave 26 that exceeds six (6) or more consecutive work shifts for twenty-four hour shift employees or 27 ten(10) consecutive days for forty hour per week employees, except where otherwise required 28 by law. 29 If the CITY offers a Buy Back or any other incentive program related to accrued sick 30 leave to any City employee, the same terms will be offered to the UNION. Collective Labor Agreement — Page 1 of 32 Page 13 Item#2. 1 10.1 Donating of vacation leave and receiving paid time off for catastrophic illness or 2 injuries (FMLA Qualifying) of Firefighters or Family employees 3 Bargaining unit members that suffer a catastrophic illness or injury to themselves or an 4 immediate family member shall be eligible to receive leave time from another employee to 5 cover any loss of income for the employee's absence from their regularly scheduled duty 6 assignment. 7 The illness and/or injury as well as the qualifying individual must all comply with the 8 requirements of the Family Medical Leave Act and the City Policy to be able to receive this 9 paid time off. 10 Bargaining unit members may donate all of their accrued vacation hours per calendar 11 year. The receiving employee may not receive more than 480 hours for forty(40) hour per 12 week employees or 720 hours for 24 hour shift employees of donated time per calendar year 13 except as allowed by City Policy 4.3.1. Pursuant to the City of Meridian Standard 14 Operating Policy and Procedure No. 4.3.1 employees are eligible to donate accumulated 15 vacation leave to another employee that has an FMLA qualifying event. Additionally, the 16 CITY provides Short Term and Long Term disability benefits to employees. The paid time off 17 that is necessary for an employee to maintain their pay during this period shall be coordinated 18 with that benefit so that the employee does not receive an excess of their regular pay. All IRS 19 regulations must be followed by any participant in this program. 20 10.2 Paid Parental Leave 21 The CITY will provide a maximum of two-hundred and forty(240) consecutive 22 scheduled work hours of paid parental leave, regardless of gender of the bargaining unit 23 member, upon meeting the following eligibility conditions: the bargaining unit member is 24 classified as Regular Full Time and the bargaining unit member is eligible for Family and 25 Medical Leave (FMLA) by being in a pay status for least 1,250 hours in the previous 12 26 months. This benefit is available to bargaining unit members who become parents via birth or 27 adoption. Eligibility begins the date the child is born or placed via adoption 28 ARTICLE 11 —INJURY LEAVE/WORKERS' COMPENSATION LEAVE 29 11.1 Workers' Compensation Leave 30 When a firefighter is injured or becomes ill on the job, the firefighter shall be entitled to 31 injury leave with full monthly pay without reduction which includes the wage scale in 32 APPENDIX "A", during the time period in which the firefighter is unable to perform their Collective Labor Agreement — Page 8 of 32 Page 14 Item#2. I duties as defined within his/her job description, limited to a maximum of twelve (12) months 2 or until such time as the firefighter is accepted for retirement by the current retirement system, 3 whichever comes first. If a claim is denied for workers' compensation coverage by the State 4 Insurance Fund, the time previously coded as workers' compensation from the date of the 5 injury or illness will be converted to sick leave, other available leave accruals, or leave without 6 pay. After twelve (12) consecutive months a firefighter is on workers' compensation leave the 7 DEPARTMENT and the employee shall address each situation on a case by case basis 8 considering all factors involved i.e. the State Insurance Fund, the employee's physician's 9 diagnosis for recovery, the employee's active participation in healing, and any other relevant 10 factor. During the period of injury leave any workers' compensation benefits received by the 11 employee for total or partial temporary disability during the employee's injury leave with full 12 pay shall be turned over to the CITY. All employees on injury leave shall be subject to an 13 examination by a Doctor acceptable to the CITY. The CITY may require recertification by a 14 physician every thirty(30) days at the CITY's expense. 15 11.2 Light Duty 16 The DEPARTMENT has the right to determine if light duty exists. Light duty will be 17 made available on an equitable basis. The DEPARTMENT has the right to reassess the light 18 duty position every thirty(30) days. 19 The DEPARTMENT reserves the right to re-assign work schedules as necessary when 20 assigning light duty. This right shall include,but not be limited to changing days of work, 21 hours of work, and type of work to be performed. If light duty is scheduled to be thirty(30) 22 days or less, leave accruals will remain at the twenty-four(24)hour shift firefighter rate. If 23 light duty extends beyond thirty(30) days and past the first day of the next calendar month, the 24 firefighter will begin accumulating leave benefits at same accrual rate of a bargaining unit forty 25 (40)hour per week employee until light duty ends. When the firefighter returns to regular duty 26 assignment or light duty otherwise ends the normal leave benefits will begin to accrue 27 immediately. When the return to duty or end of light duty occurs, the bargaining unit member 28 will accrue at their normal accrual rate, retroactive to the first day of the calendar month. 29 Assigned light duty shall in no way endanger, aggravate or prolong the full physical 30 and/or mental recovery of the employee. Collective Labor Agreement — Page 9 of 32 Page 15 Item#2. I Light duty shall in no way affect the existing vacation, holiday, sick leave or other 2 benefit accrual as previously agreed to or provided for by this agreement or by past practice of 3 the management except for the exceptions as provided within this Article. 4 11.2.1 Whenever a firefighter is unable to perform their full duties as a result of a work 5 related injury or illness, the firefighter may be required to report to work in a light duty 6 status if the DEPARTMENT determines that light duty work exists or is available at 7 that time. Assigned light duty for a work related injury or illness shall be strictly 8 limited to instructions, restrictions, or limitations provided by the DEPARTMENT's 9 contracted physician, the Emergency Responders Health Clinic. 10 11.2.2 Light duty may be available for non work-related injury or illness. Bargaining 11 unit members may request temporary light duty as a result of their inability to perform 12 the essential functions of their job, including due to pregnancy or off-the-job illness, 13 injury or medical condition. Assigned light duty instructions, restrictions, or limitations 14 and return to work for non-work related reasons, including pregnancy or off-the-job 15 illness, injury, or medical condition will be determined by the bargaining unit 16 member's health care provider. 17 ARTICLE 12—VACATION—EMERGENCY—WELLNESS & HOLIDAY LEAVE 18 12.1 Vacation Leave 19 All twenty-four(24) hour shift employees shall accrue paid vacation leave on a 20 monthly basis according to the table below. Maximum hours accrued shall be 614 hours. 21 Once the employee reaches the maximum accrued hours they will no longer accumulate any 22 leave until the hours fall below the maximum accrual. Vacation (24 Hour Shift) Min. Max. Hours per Max. Conversion Years Years Month Accrual Factor 0 2 24.00 614.00 0.625 3 4 26.00 614.00 0.625 5 6 28.00 614.00 0.625 7 8 30.00 614.00 0.625 9 10 32.00 614.00 0.625 Collective Labor Agreement — Page 10 of 32 Page 16 Item#2. 11 12 34.00 614.00 0.625 13 14 36.00 614.00 0.625 15 16 38.00 614.00 0.625 17 18 40.00 614.00 0.625 19 20 42.00 614.00 0.625 21 22 44.00 614.00 0.625 23 24 46.00 614.00 0.625 25+ 48.00 614.00 0.625 1 All forty(40)hour per week employees shall accrue paid vacation leave on a monthly 2 basis according to the table below. Maximum hours accrued shall be 432 hours. Once the 3 employee reaches the maximum accrued hours they will no longer accumulate any leave until 4 the hours fall below the maximum accrual. Vacation (40 Hour Shift) Min. Max. Hours per Years Years Month 0 2 12.00 kw 4 12.50 5 6 13.00 7 8 13.50 kw 10 14.00 11 12 14.50 13 14 15.00 15 16 15.50 17 18 16.00 19 20 16.50 21 22 17.00 23 24 17.50 25+ 18.00 5 Any bargaining unit employee that transfers from a 24 hour shift position to a 40 hour 6 per week position or vice versa shall have their accumulated leave adjusted by the following 7 conversion factor. Collective Labor Agreement — Page I I of 32 Page 17 Item#2. 1 • Twenty-four(24) hour shift transfer to forty(40) hour per week shift—Multiply 2 accumulated leave by .625 3 • Forty(40)hour per week shift transfer to twenty-four(24)hour shift—Multiply 4 accumulated leave by 1.60 5 Any firefighter, whose employment with the DEPARTMENT is discontinued, for any 6 reason, shall be paid at their wage rate, at time of separation, for all accrued and accumulated 7 vacation. 8 Vacation Leave usage shall be governed by departmental policy. Vacation leave may 9 be granted at any time,up to and including the day requested, as long as no more than three 10 firefighters have been granted vacation leave on the requested day. If the formula listed below 11 changes the number of allowed firefighters to be take vacation on a given day then the higher 12 number shall control. Vacation leave will be granted for a minimum four(4)hours. 13 The number of 24-hour shift personnel that shall be permitted to use vacation leave per 14 shift shall be determined by the following formula: 15 The number of budgeted positions per shift(to include firefighters, engineers, captains, 16 and battalion chiefs) divided by 6.5. (Example: (20 ff's on a shift divided by 6.5 = 17 3.07). 18 The minimum number of firefighters permitted to use vacation leave shall not be lower 19 than 3 per shift. The increase of an additional firefighter utilizing vacation leave on a shift 20 shall not change until the quotient of the formula meets or exceeds the next whole number. 21 Additional personnel may be permitted to use vacation leave if it will not cause 22 additional overtime to the DEPARTMENT and is approved by the Battalion Chief. 23 NOTE: Firefighters who are promoted to any non-represented position shall have their 24 existing vacation and sick leave balances converted using the formula above. The employee 25 shall then be subject to the accrual rates pursuant to City policy of eight(8) hours of sick leave 26 monthly and vacation accruals based upon years of service with the City of Meridian. 27 12.2 Emergency Leave 28 In the event of an emergency, a firefighter shall be granted leave for a minimum of four 29 (4) hours and until the emergency no longer exists and the firefighter can return and perform 30 their job as required. The employee's Station Captain shall have the authority to grant the Collective Labor Agreement — Page 12 of 32 Page 18 Item#2. I immediate leave and will contact the Battalion Chief as soon as practical to acquire a 2 replacement pursuant to this Agreement and Departmental policy. 3 An"Emergency" for the purposes of this clause shall be a matter that could not have 4 been anticipated or known prior to the beginning of the employee's shift and should in the 5 discretion of the Station Captain be a matter of concern of great bodily harm to the employee 6 or their immediate family; a matter of great property loss or damage to the employee and 7 should only be granted in the most extraordinary of circumstances. 8 12.3 Wellness Leave 9 Wellness Leave is an incentive offered by the City of Meridian to all of its employees. 10 An employee receiving a wellness leave incentive, pursuant to City policy shall be allowed to I I submit for the day off under the DEPARTMENT'S Vacation Leave policy. 12 12.4 Holiday Leave 13 All twenty-four(24)hour shift employees shall accrue and receive eight(8)hours paid 14 leave for each of the holidays listed below and any additional days recognized by the State of 15 Idaho on the pay period that coincides with the holiday. All holiday time shall be in addition 16 to the employee's accumulated vacation leave, and shall accrue as each holiday occurs. All 17 twenty-four(24)hour shift employees shall have the holiday leave added to their vacation 18 leave. All employees shall be entitled to ten (10) holidays per calendar year as listed below: 19 NEW YEAR'S DAY LABOR DAY 20 CIVIL RIGHTS DAY COLUMBUS DAY 21 PRESIDENT'S DAY VETERAN'S DAY 22 MEMORIAL DAY THANKSGIVING DAY 23 INDEPENDENCE DAY CHRISTMAS DAY 24 25 All forty(40)hour per week employees shall NOT receive Columbus Day as a holiday, 26 but shall receive the day after Thanksgiving as a holiday. The forty(40) hour per week 27 employees will not be scheduled to work on all the remaining holidays as listed above. If the 28 designated holiday falls on a weekend then the employee shall take the CITY designated day 29 as the holiday. In the event the holiday falls on a weekday in which the employee is not 30 normally scheduled to work as a result of a 4-10 schedule, the employee shall receive ten(10) 31 hours of holiday leave added to their vacation leave. 32 12.5 Vacation Incentive Program 33 Each year,beginning FY21, and on an annual basis thereafter, a bargaining unit 34 member who has vacation leave accrued in excess of fifty percent(50%) of the maximum Collective Labor Agreement — Page 13 of 32 Page 19 Item#2. I vacation accrual based off their March 31 balance, may elect to rollover accrued vacation 2 hours and transfer the converted amount to deferred compensation in accordance with this 3 Section. For 24-hour shift employees, any amount in excess of 307 hours may be transferred; 4 for 40-hour employees, any amount in excess of 216 hours may be transferred. Following the 5 process as established by the CITY, the converted amounts can be directed into a deferred 6 compensation account: PERSI Choice 401(k) or State 457 (b). Hours will be compensated on 7 a 1:1 basis at the bargaining unit member's regular rate as of the date of payment. 8 ARTICLE 13 —RELIEF PERSONNEL 9 The DEPARTMENT will provide qualified relief personnel with full-time employees. 10 Sufficient relief personnel shall be used to maintain normal coverage of each shift period of 11 vacation, holidays, sick leave, and fire related education. Relief personnel may include current 12 department personnel working out of classification in a higher ranked position,pursuant to this 13 Agreement. 14 ARTICLE 14 -VACANCIES 15 14.1 —Entry Level Vacancies 16 Entry level or lateral firefighters shall be determined by a generally accepted standard 17 testing method within the fire service profession. The purpose of the test shall be to establish a 18 hiring list of applicants for firefighter vacancies that may occur. This test shall not limit the 19 DEPARTMENT's ability to set the requirements necessary for hiring for vacancies. 20 Any unfilled firefighter position caused by termination, retirement,promotion or 21 otherwise, except for personnel reduction as provided elsewhere in this Agreement, shall be 22 filled as soon as possible from a hiring list of eligible applicants on file for that position. When 23 a list exists, offers will be made within thirty(30) days of the vacancy and filled within thirty 24 (30) days of acceptance of a job offer. If there is no existing list, then entry level positions will 25 be filled after the next available testing. Vacancies must be filled no later than one (1)year 26 from the opening. The final decision regarding the hiring of entry level or lateral firefighter 27 candidates shall be at the discretion of the Fire Chief. 28 14.2 Vacancies above Entry Level 29 Any unfilled firefighter position caused by termination, retirement, promotion or 30 otherwise, except for personnel reduction as provided elsewhere in this Agreement, shall be 31 filled from a hiring list of eligible applicants. The DEPARTMENT shall make every effort to 32 fill vacancies for the position of Engineer, Captain (Suppression, Training, and Inspector), Collective Labor Agreement — Page 14 of 32 Page 20 Item#2. I Battalion Chief and any newly created bargaining unit position from the current ranks of full- 2 time personnel of the Meridian Fire Department. In the event a vacancy occurs and a list 3 exists, the vacancy will be filled within thirty(30) calendar days. In the event a vacancy 4 occurs six (6) or more months prior to the next annual promotional test and no list exists, 5 within thirty(30) calendar days the DEPARTMENT will begin a mid-cycle promotional 6 testing process. A promotional list will be created from which the vacancy/vacancies will be 7 filled within thirty(30) days. If a mid-cycle test is given and there are not enough successful 8 candidate(s) to fill the vacancy/vacancies, a second mid-cycle test will be given within thirty 9 (30) calendar days of completion of the first test for those candidates unsuccessful on the first 10 test who had passing scores on the interview(s) and failed no more than one (1) component. 11 Unsuccessful candidates eligible for retesting will be tested only on the component(s) failed in 12 the first mid-cycle test. If a second test is given and there are still not enough successful 13 candidate(s) to fill the vacancy/vacancies, or in the event there are no applicants for the first 14 test, the DEPARTMENT has the right to hire outside of the Meridian Fire Department to fill 15 the vacant position(s). The DEPARTMENT will give notice to the UNION prior to posting a 16 lateral position for vacancies above entry and meet and confer upon request to address the 17 testing process for the position(s). Successful candidates on the primary mid-cycle test will be 18 placed on the promotional list in order of test scores. Those candidates who are successful on a 19 mid-cycle retest, if necessary, will be addended to the bottom of any existing list in order of 20 test scores. 21 It shall be the exclusive responsibility of the DEPARTMENT to determine bona fide 22 occupational requirements within the meaning of this Article. 23 ARTICLE 15—PROMOTIONAL TESTING 24 Eligibility tests for promotion shall be given at least on an annual basis. To be 25 considered for promotion to Engineer the employee must have advanced to at least the rank of 26 Firefighter Step 3, to be considered for promotion to Captain the employee must hold the rank 27 of Engineer, and to be considered for promotion to Battalion Chief the employee must hold the 28 rank of Captain for a minimum of three (3) years. The employee must complete a Department 29 sponsored development program for the position being tested for(Engineer Development 30 Program, Officer Development Program, or Chief Officer Development Program). 31 All promotional lists will become effective no later than the 21 st of the month following 32 the completion of the test being given and will not have an expiration date. Subsequent lists, Collective Labor Agreement — Page 15 of 32 Page 21 Item#2. I including those resulting from mid-cycle tests,will be added in order of test scores below the 2 existing list. Any bargaining unit member on a promotional list may turn down a promotion 3 and remain on the list without losing position on the list. 4 Examinations will be given a minimum of every year for Engineers, Captain- 5 Suppression and Battalion Chief. For all other promotional positions identified in this 6 Agreement, testing will be done on an as needed basis. A notice of impending promotional 7 exam with a designated bibliography and defined scoring criteria for the position(s)being 8 tested shall be provided to all personnel for a minimum of ninety(90) days prior to the test 9 date. Notice shall be provided by a department wide email to all employees of the department 10 and by the posting of notices in each Fire Station and the Administrative office of the Fire 11 Department. 12 All examinations shall be impartial and shall relate to those matters which will test 13 fairly the candidate's ability to discharge the duties of the position to be filled. It shall be the 14 exclusive responsibility of the DEPARTMENT to determine bona fide occupational 15 requirements within the meaning of this Article. The DEPARTMENT shall be the sole judge 16 of skills, qualifications and ability. Seniority for promotions will be one (1)point per year of 17 service in the department, up to the maximum of ten (10)points. Seniority points will be added 18 after successful completion of the examination. Promotional examinations shall consist of a 19 written test, assessment center, and oral board(s). In the event of a tie after seniority points are 20 added and scoring to the hundredth decimal place is not determinative, the bargaining unit 21 member higher on the DEPARTMENT seniority list will be ranked higher on the promotional 22 list. The components of the assessment center shall be identified at the time of the 23 announcement of the test. The following formulas will be used to determine the candidate's 24 final score on promotional examinations for Engineer, Captain and Battalion Chief 25 respectively: 26 Engineer's Exam Scoring Criteria: 27 Written test: 20% of overall score; 75%minimum passing score 28 Assessment Center: 50% of overall score; 70% minimum passing score on every component 29 Operational Oral Board: 30% of overall score; 70%minimum passing score 30 Captain's Exam (Suppression, Training, and Inspector) Scoring Criteria: 31 Written test: 20% of overall score; 75%minimum passing score 32 Assessment Center: 50% of overall score; 70% minimum passing score on every component Collective Labor Agreement — Page 16 of 32 Page 22 Item#2. I Operational Oral Board: 15% of overall score; 70%minimum passing score 2 Chief s Oral Board: 15% of overall score; 70% minimum passing score 3 Battalion Chiefs Exam Scoring Criteria: 4 Written test: 20% of overall score; 75%minimum passing score 5 Assessment Center: 50% of overall score; 70%minimum passing score on every component 6 Operational Oral Board: 15% of overall score; 70%minimum passing score 7 Chiefs Oral Board: 15% of overall score; 70%minimum passing score 8 Within thirty(30) calendar days after an annual test is given, those candidates 9 unsuccessful on the annual test who had passing scores on the interview(s) and failed no more 10 than one (1) component will be eligible to retest. Unsuccessful candidates eligible for retesting 11 will be tested only on the component(s) failed in the annual test and, if successful, will be 12 added to the bottom on the existing list in order of test score. 13 The DEPARTMENT shall offer position specific development programs (Engineer 14 Development Program, Officer Development Program, and Chief Officer Development 15 Program) annually. It shall be the employee's responsibility to attend when the opportunity is 16 offered. 17 ARTICLE 16—GRIEVANCE PROCEDURE 18 16.1 —Grievances and Arbitration Process 19 Intent 20 It is the declared objective of the parties to encourage prompt and informal resolution 21 of bargaining unit member and UNION complaints as they arise and to provide recourse to 22 orderly procedures for the satisfactory adjustments of complaints. With regard to the Grievance 23 Article only, working days will mean the days of the week, Monday through Friday, excluding 24 Saturdays, Sundays and Holidays. 25 Election of Procedure 26 Nothing in this grievance procedure prevents any bargaining unit member or the 27 UNION and their Supervisor and/or Chief Officer from resolving any grievable incident prior 28 to the filing of a grievance. The bargaining unit member or the UNION may select this 29 grievance procedure as evidenced by the filing of written notice of intent to grieve. 30 Grievance Procedure 31 The following procedures will apply to grievances filed under this procedure Collective Labor Agreement — Page 17 of 32 Page 23 Item#2. I A. A grievance is defined as a complaint by one (1) or more members of the UNION, 2 involving the interpretation or application of this AGREEMENT or written policies and 3 rules of the DEPARTMENT and/or CITY, or disciplinary action. 4 B. Written grievances shall contain the following information: 5 i. A written statement of the specific provisions of this AGREEMENT or other 6 policies or rules alleged to have been violated, misapplied or misinterpreted. 7 ii. A statement of facts as to the manner in which the provision is purported to have 8 been violated, misapplied or misinterpreted. 9 iii. The date or dates on which the violation(s) occurred. 10 iv. The date the grievance was filed. 11 v. The specific remedy or adjustment sought. 12 Strict technical compliance with the terms of this Section is not required to preserve the 13 arbitrability or grievability of the grievance. 14 C. The written response by the DEPARTMENT and/or CITY shall contain the following: 15 i. Affirmation or denial of the facts upon which the grievance is based. 16 ii. An analysis of the alleged violation, misinterpretation or misapplication of the 17 AGREEMENT. 18 iii. The remedy or adjustment, if any, proposed by the DEPARTMENT and/or CITY. 19 Strict technical compliance with the terms of this Section is not required to 20 preserve the arbitrability or grievability of the grievance. 21 D. Grievances must be filed with the UNION within fourteen(14)working days after the 22 event giving rise to the grievance. To comply, a Grievance Fact Sheet must be filled 23 out by the grievant and turned into a member of the Grievance Committee. Within five 24 (5)working days after receiving the grievance, the UNION shall notify the Fire Chief 25 of the grievance and provide general information of the grievance to allow the CITY 26 to investigate the grievance for the purposes of providing a timely response should the 27 grievance be found meritorious and pursued by the UNION. 28 E. The UNION shall file its written findings for any grievance it supports with the Fire 29 Chief no later than fourteen(14)working days after receiving the Grievance Fact 30 Sheet with the exception of grievances arising from terminations, demotions or 31 suspensions without pay which are referenced in Article 16.2, Section B. Termination, 32 Demotion and Suspension without Pay. Collective Labor Agreement — Page 18 of 32 Page 24 Item#2. I F. The DEPARTMENT shall provide a written response to be filed no later than ten(10) 2 working days after receiving the filed grievance. Within ten(10)working days after 3 the UNION's receipt of the DEPARTMENT'S written response, representatives of the 4 UNION Grievance Committee and the DEPARTMENT, shall meet and attempt to 5 resolve the grievance. 6 G. If the grievance is not resolved as outlined in Article 16.1, Subsection F, and the 7 UNION, with or without the complaining employee, wishes to continue the grievance, 8 the UNION may file a notice of arbitration with the Meridian City Attorney, within 9 thirty(30)working days after receipt of the Fire Chief s written response as outlined 10 in this section, or, if the Fire Chief failed to respond, within forty(40) working days of 11 the UNION's filing of its written findings with the DEPARTMENT. 12 Arbitration Procedure 13 A. At the time of filing the notice of arbitration, an Arbitration Panel shall be selected no 14 later than thirty(30) calendar days from the notice of filing. The Arbitration Panel 15 members shall not be a current or past elected official or employee of the CITY. The 16 CITY and the UNION shall each select an arbitrator to represent their interests in the 17 arbitration. The Arbitration Panel shall consist of 3 total members. 18 B. If a third member of the Arbitration Panel cannot be agreed upon, the parties shall, 19 within twenty(20) calendar days after the notice of arbitration is filed, the UNION or 20 CITY may request a list of nine (9) arbitrators located in Region 1 (Pacific Northwest) 21 with public safety industry specialization from the Federal Mediation and Conciliation 22 Service (FMCS) from which one will be selected. The method of selection shall be by 23 alternate striking of names on the list until only one (1)name remains. Striking shall be 24 conducted no later than ten(10) calendar days after receipt of the list. The one (1) 25 remaining shall be the selected third member, and Lead Arbitrator. The party who 26 strikes the first name shall be determined by the flip of a coin. Written notice of the 27 appointment of the selected Lead Arbitrator shall be signed by both parties and mailed 28 to said arbitrator within five (5) working days after the selection. 29 C. Upon the appointment of the Lead Arbitrator, as provided above, said Arbitration Panel 30 shall hold an arbitration hearing as soon as practicable at the time and place mutually 31 selected by the parties. The parties will make every effort to schedule the hearing as 32 soon as practicable based on the availability of the Lead Arbitrator. If the Lead Collective Labor Agreement — Page 19 of 32 Page 25 Item#2. I Arbitrator is not available for the hearing within sixty(60) calendar days after 2 accepting the appointment, the parties may mutually agree to select a new Lead 3 Arbitrator with earlier availability. The hearing shall be conducted pursuant to the 4 provisions of Chapter 9, Title 7, Idaho Code and the terms and conditions of this 5 AGREEMENT. 6 D. The Arbitration Panel shall conduct a hearing and shall render a decision in writing, 7 which shall be final and binding on both parties, subject only to the parties'right to 8 seek vacation or modification to the Arbitration Panel award pursuant to the 9 provisions of Chapter 9, Title 7 Idaho Code. The Arbitration Panel shall have only 10 such jurisdiction and authority to interpret and apply the provisions of the Agreement 11 as shall be necessary to the determination of the arbitration issue. The Arbitration 12 Panel shall not have any power to add or subtract from, modify or alter in any way, 13 the provisions of this Agreement. 14 E. The cost of the Lead Arbitrator shall be borne equally between the UNION and the 15 CITY. Each party shall bear the costs of their Arbitration Panel member and the costs 16 of presenting their own case. 17 16.2 - Termination,Demotion and Suspension without Pay 18 A. The CITY and UNION agree it is in the best interests of all parties to expedite 19 grievances arising from disciplinary action which results in termination of employment, 20 demotion, or suspension without pay. Therefore, grievances that the UNION finds 21 meritorious shall be filed in writing with the DEPARTMENT within thirty(30) 22 calendar days after discipline is issued. The DEPARTMENT will respond in writing 23 within ten (10) calendar days of the date the grievance is filed. 24 B. When the DEPARTMENT terminates an employee, such termination shall be effective 25 upon the date the termination is issued. All other provisions of Section A shall apply to 26 these grievances in regards to due process and the procedure for contesting the action. 27 ARTICLE 17 -NO STRIKES—NO LOCKOUT 28 Upon the consummation and during the term of this Agreement, no employee of the 29 Fire Department covered by this Agreement shall strike or recognize a picket line of any labor 30 organization while in the performance of his/her official duties, in accordance with Idaho Code 31 Section 44-1811. Collective Labor Agreement — Page 20 of 32 Page 26 Item#2. I It is mutually agreed that there shall be no strike authorized by the UNION and no 2 lockout authorized by the CITY, except for the refusal of either party to submit to or abide by 3 the grievance procedure set forth herein. No picket line, at or around the City's property, 4 established by any other person or organization shall be sanctioned or honored during the term 5 of this Agreement. 6 The UNION agrees that as part of the consideration for this Agreement, it will,within 7 twenty-four(24)hours take steps to end any unauthorized work stoppages, strikes, slow-downs 8 or suspensions of work, instructing their members to work immediately. The UNION agrees 9 that it will not assist employees participating in unauthorized work stoppages, strikes, slow- 10 downs or suspensions of work. For purposes of this section, the term"strike" shall include a 11 cessation or stoppage of work, slow-down, sit-in and picketing of the City's premises. 12 ARTICLE 18 - UNIFORM ALLOWANCE AND ISSUED EQUIPMENT 13 The CITY and the UNION believe that professionalism and pride in the City and the 14 Fire Department are a significant part of a superior fire service. Both the CITY and the UNION 15 believe that the attire of the firefighter and their conformance with professional appearance 16 helps achieve the goals of a superior organization. All uniform and work attire shall be clean 17 and appropriately pressed or maintained. It shall be within the discretion of the Fire Chief or 18 his designee to determine if an article of clothing is no longer serviceable for wear on duty. 19 The DEPARTMENT shall maintain an inventory of clothing suitable for replacement of worn 20 items. 21 All employee uniforms shall meet National Fire Protection Association (N.F.P.A.) 1975 22 minimum requirements for station uniform wear. The brand, style, materials and color of 23 uniforms shall be reviewed annually by the Uniform Committee. The Committee shall be 24 comprised of two (2) UNION employees and one (1) employee of management designated by 25 the Fire Chief. The Committee may recommend changes, but the final decision shall be at the 26 discretion of the Fire Chief. 27 All of the Uniform and Personal Appearance standards shall be governed by mutually 28 agreed DEPARTMENT Policy. 29 18.1 Issued Equipment 30 The CITY agrees to provide the necessary equipment for bargaining unit members to 31 perform their duties. The DEPARTMENT and the UNION will meet upon request and discuss 32 what tools may be needed for each position covered by this Agreement. For the term of this Collective Labor Agreement — Page 21 of 32 Page 27 Item#2. I Agreement the equipment is listed in APPENDIX "C". Once equipment is issued, the 2 employee shall be responsible to maintain and keep the issued equipment. All items may be 3 required to be produced as part of an inspection. If equipment is lost or damaged, beyond use, 4 in the course of duty it may be returned, if practical, to the department for replacement. If 5 unable to be returned it can still be replaced. If lost or damaged outside of duty use then the 6 firefighter will be required to replace the item at the employee's expense. 7 ARTICLE 19 -HOURS OF WORK AND DESIGNATED WORK PERIODS 8 19.1 Twenty Four (24) hour per shift Suppression Firefighters of the Meridian Fire 9 Department 10 The designated work period for all twenty-four(24) hour shift employees covered 11 under this Agreement shall be on a twenty-four(24) day cycle with coverage at 192 hours. 12 Under the Fair Labor Standards Act(FLSA) 182 actual hours worked(as defined by FLSA) 13 will be paid at the regular hourly rate and at least ten (10) hours paid at the overtime rate of one 14 and one-half of the employee's regular rate if no excluded hours under the Act have been 15 taken, other than a"shift trade." An employee will receive overtime when they exceed the 16 "hours worked," as defined by FLSA in the 24-day work cycle of 182 hours. 17 The regular work schedule for twenty-four(24)hour shift employees shall be two 18 consecutive twenty-four(24)hour shifts on duty and ninety-six (96) hours off consecutively. 19 No suppression firefighter may be required to work more than ninety-six (96) hours 20 consecutively. A suppression firefighter may not work more than ninety-six (96) hours 21 consecutively without requesting and receiving specific authorization by the Shift Battalion 22 Chief(or the Deputy Chief of Operations or their designee if the Shift Battalion Chief is the 23 member requesting). A shift shall be twenty-four(24)hours of duty, starting at 0700 and 24 ending at 0700. For illustrative purposes, the regular work schedule for suppression personnel 25 is listed below with an X representing an on-duty shift and an 0 representing and off-duty 26 shift. 27 XXO00OXX0000 28 19.2 Forty (40) Hour per week Firefighting Personnel of the Meridian Fire Department 29 The regular work week shall be forty hours (40)per week and shall be Monday through 30 Friday, 8:00 a.m. to 5:00 p.m. with a one (1)hour lunch break included or as four(4) days per 31 week for a ten(10)hour a day shift at the DEPARTMENT'S discretion. Any time worked over 32 forty(40)hours per week shall be paid at an overtime rate of one and one-half of the Collective Labor Agreement — Page 22 of 32 Page 28 Item#2. I employee's regular rate to the next '/2 hour for the actual hours worked. When circumstances 2 dictate, the Chief reserves the right to flex this schedule to meet the DEPARTMENT's needs. 3 As a courtesy, the affected employee will be given one (1)weeks' notice of the schedule 4 change,unless the change is unforeseen. In an unforeseen circumstance the Chief has the right 5 to change the schedule to meet the need,but once the circumstance is over, the schedule will 6 be returned to normal. 7 19.3 On Call Pay for Forty (40) per week Firefighting Personnel of the Meridian Fire 8 Department 9 The City recognizes these positions may require the employee to be "on call" for a 10 period of time as determined by the DEPARTMENT, or voluntarily be "on call"based on the 11 employee's availability for after-hours response. Examples include, but may not be limited to, 12 filling the roles of Fire Investigator or Safety Officer. If the employee is "on call" in either 13 circumstance, the CITY agrees to compensate the employee, consistent with City Policy 3.4.5, 14 in the following manner: 15 • Regularly scheduled work day- 1 hour per day 16 • Regularly scheduled day off- 2 hours per day 17 • Holidays-4 hours per recognized holiday per Article 12.4 18 Forty(40)hour employees called back to work during a required"on call"period by 19 the DEPARTMENT shall be paid at one and one-half their regular rate for all hours worked. 20 For all other voluntary"on call", the employee shall be paid consistent with Article 19.2. 21 ARTICLE 20—BEREAVEMENT LEAVE 22 In the event of a death in the twenty-four(24)hour shift employee's immediate family, 23 they shall be entitled to forty-eight(48) consecutive shift hours off for bereavement leave. 24 Additional leave may be granted from sick leave, accrued vacation leave or unpaid leave of 25 absence at the discretion of the Fire Chief or Deputy Chief of Operations in his/her absence. 26 In the event of a death in the forty(40) hour per week employee's immediate family, 27 they shall be entitled to three (3) consecutive workdays off for bereavement leave. Additional 28 leave may be granted from sick leave, accrued vacation leave or unpaid leave of absence at the 29 discretion of the Fire Chief or Deputy Chief of Operations in his/her absence. 30 For purposes of this article, immediate family shall be defined as current spouse, 31 children, parents, in-laws, brother, sister, grandparents, or grandchild of the employee or a Collective Labor Agreement — Page 23 of 32 Page 29 Item#2. I member of the employee's household residing there at the time of their death whether related 2 to the employee or not. In-laws are defined as a father, mother, or grandparents of current 3 spouse, or sister and brother in-law of the employee. Adopted, foster or"step"relationships 4 will be considered same as any other family relationship. 5 ARTICLE 21 —ADDITIONAL DUTY AND COMPENSATION 6 Any firefighter reporting for duty while off-duty shall have all of the benefits that 7 he/she would normally have while on his/her regular tour of duty. All additional compensation 8 accumulated by a firefighter shall be due and payable in their next pay period. 9 21.1 Definition of Overtime, Scheduled Overtime and Compensation 10 Overtime pay shall be paid as defined by Article 19 of this agreement. However, when 11 a bargaining unit member is required to return to work for any off-duty meetings, required off- 12 duty training, or any other reason deemed necessary and required by the DEPARTMENT that 13 is scheduled or planned, hours will be compensated at a rate of one and one-half times the 14 employee's regular rate of pay regardless of hours worked in the FLSA work period. 15 21.2 Definition of Emergency Callback and Compensation 16 Emergency Callback shall be when a firefighter is requested to return to work by the 17 DEPARTMENT at a time that the firefighter was not scheduled to work to address an 18 emergency as determined by the Fire Chief. The examples of this type of Emergency Callback 19 shall be for large scale structure fires, large scale range fires, unusual natural disasters causing 20 the complete extension of the City's resources, etc. Employees accepting an Emergency 21 Callback must be able to meet the response time guideline as per DEPARTMENT policy, 22 AP300— Staffing and Overtime. 23 The firefighter shall receive a minimum of four(4) hours of pay, from the time they 24 accept the Emergency Callback. Any time worked after the first four(4)hours will be 25 compensated in one-half(1/2)hour increments, rounded up. Any firefighter reporting for duty 26 while off-duty shall have all of the benefits that he/she would normally have while on his/her 27 regular tour of duty. 28 Firefighters shall receive overtime pay at one and one-half times (1 1/2)his/her normal 29 rate of pay for all time worked in response to Emergency Callback. 30 21.3 Definition of Mandatory Holdover or Mandatory Return to Duty to Fill Shift 31 Vacancy and Compensation Collective Labor Agreement — Page 24 of 32 Page 30 Item#2. I Mandatory Holdover shall be when an employee regularly scheduled duty is extended 2 from the end of the shift by the DEPARTMENT as described in DEPARTMENT Policy, AP 3 300— Staffing and Overtime. 4 Mandatory Return to Duty to Fill Shift Vacancy shall be when an employee is ordered 5 to return to duty to fill a shift vacancy as described in DEPARTMENT Policy, AP 300— 6 Staffing and Overtime. 7 Any time worked in either circumstance will be compensated in one-half(1/2)hour 8 increments, rounded up to the next half-hour. 9 Employees will be compensated at a rate one and one-half times the employee's regular 10 rate of pay for all instances even if the employee has not exceeded the 182 hours pursuant to 11 FLSA as described in Article 19 for that work cycle. 12 21.4 Definition of Overtime for Training 13 Training that is required by the DEPARTMENT off duty is compensable at a rate of 14 one and one-half times the employee's regular rate of pay, in accordance with Article 21.1. 15 The DEPARTMENT's Engineer, Officer, and Chief Officer Development Programs are not 16 considered required training under this Article. When requested training is approved by the 17 DEPARTMENT, such approval will outline whether requested training hours will be 18 compensable and, if so, hours will be paid at the appropriate rate in accordance with Article 19. 19 The DEPARTMENT retains the right to determine which personnel may attend training. 20 ARTICLE 22—WORKING OUT OF CLASSIFICATION 21 Any bargaining unit member covered by this Agreement, who is placed on the 22 promotional list after successfully completing the promotional exam process, shall be required 23 to assume the duties of that higher ranked position when necessary on the bargaining unit 24 member's shift. These employees are also eligible to work overtime on a different shift in the 25 higher ranked position. 26 If an employee were to work in a lower ranked position they would be paid at their 27 current rate, not the lower wage. The utilization of working out of class employees will be at 28 the discretion of the Battalion Chief. 29 Task books, as part of the promotional exam process, shall be requested through the 30 Deputy Chief of Operations. The employee must meet the pre-requisites before a task book 31 will be issued. Collective Labor Agreement — Page 25 of 32 Page 31 Item#2. I After successful completion of the promotional exam process, an employee will have 2 the appropriate certification pay added to their base wage as found in APPENDIX"A". 3 At any time an employee may opt out, at their sole discretion, to have their name 4 removed from the promotional list. 5 22.1 Working Out of Class Temporary Promotions 6 In the event of a known absence at a suppression rank that will exist for a period of 90 7 calendar days or greater, a current working out of class eligible employee will be temporarily 8 promoted to the known vacant position. A temporary promotional opportunity will be offered 9 to eligible employees in order of the promotional list. 10 22.2 Prior Working Out of Class Eligible Employees 11 Bargaining unit members who,prior to ratification of this Agreement, were qualified 12 under the previous in-house Working Out of Class Program("Legacy WOC employees") may 13 choose to maintain their eligibility to work out of class until a new promotional list is 14 established for that WOC rank. If a Legacy WOC employee is on a protected leave during the 15 first opportunity to participate in a promotional test, the employee's WOC status will continue 16 until their next opportunity to participate in the promotional process. Legacy WOC employees 17 shall be required to assume the duties of the higher ranked position only within their 18 permanently assigned fire station and shift. Float Firefighters, Float Engineers, Float Captains, 19 and Captains shall be required to assume the duties of the higher ranked position only within 20 their permanently assigned shift. 21 ARTICLE 23—STAFFING 22 The DEPARTMENT maintains the right to assignment and staffing of stations, 23 engines, and companies. Change in assignment may be based on the following criteria; 24 vacancy, seniority, stations available, and re-assignment, but is not limited to only these 25 specified. The method of declaring a vacancy, applicability of seniority, station bidding, and 26 re-assignment shall be determined by Department policy. The Vacancies and Shift Transfers 27 policy shall be negotiated between the UNION and the DEPARTMENT as mutually 28 determined to be needed. The DEPARTMENT retains the final authority for all staffing and 29 shift assignments. 30 Minimum Staffing at each station will be either three (3) or four(4)personnel 31 dependent on the assigned apparatus to the station. Personnel assigned to a station may be 32 used to cross-staff various types of apparatus. Brush trucks, water tenders and reserve Collective Labor Agreement — Page 26 of 32 Page 32 Item#2. I apparatus are not required to be staffed on a daily basis. Apparatus standards shall be the 2 following: 3 Engine Companies Brush Truck Companies 4 1 Captain 1 Captain 5 1 Engineer 1 Engineer 6 1 Firefighter 1 Firefighter 7 8 Water Tender Companies Truck Companies 9 1 Captain 1 Captain 10 1 Engineer 1 Engineer 11 2 Firefighters 12 Command Vehicle 13 1 Battalion Chief 14 Any additional firefighters on staff above the minimum as listed above will be used to increase 15 the staffing of the engines/truck or staff extra apparatus as described above unless the 16 individual is participating in the DEPARTMENT promotional mentoring program. 17 In the limited circumstance where the Truck is temporarily out-of-service for 18 maintenance or repair, the DEPARTMENT may put an Engine in service which will be staffed 19 with the minimum staffing of a Truck Company. The apparatus may be referred to as a 20 "Rescue" for dispatch purposes. 21 Whenever circumstances exist that causes an apparatus to fall below that minimum, the 22 DEPARTMENT reserves the right to re-assign personnel, exercise "Callback", exercise 23 "Holdover", exercise "Working out of Classification", or in extreme emergency circumstances, 24 take an apparatus out of service temporarily until appropriate personnel are available. Stations 25 or Apparatus will only be taken out of service long enough to return the necessary personnel to 26 staff them. 27 As of the effective date of this contract, the Meridian Fire Department operates six (6) 28 stations staffed by an Engine and/or Truck Company as described as above. As future stations 29 are opened, they will be staffed by at least an Engine and/or Truck Company, using this same 30 staffing configuration described above unless mutually agreed to a change by the UNION and 31 the CITY. 32 Advanced Life Support(ALS) Engine or Truck Companies Collective Labor Agreement — Page 27 of 32 Page 33 Item#2. I An Advanced Life Support (ALS) Engine or Truck company shall consist of a 2 minimum of one (1) licensed paramedic in the State of Idaho. The DEPARTMENT shall 3 establish the appropriate number of EMS positions within the DEPARTMENT. The licensed 4 paramedic shall be the person primarily responsible on that Engine or Truck company 5 apparatus to provide ALS response. The DEPARTMENT will attempt to maintain ALS 6 staffing with Firefighter/Paramedics and/or Engineer/Paramedics, however, the Captain may 7 temporarily be the Primary Paramedic on an Engine or Truck, if staffing or other situations 8 arise that have caused a shortage of Paramedics for the shift. For the purposes of this section, 9 "temporarily" shall be defined as a period of thirty(30) calendar days or less. 10 ARTICLE 24—COMPENSATION 11 All Compensation for all UNION employees shall be as fixed and set forth in 12 APPENDIX "A", attached hereto. 13 ARTICLE 25—ALCOHOL & DRUG POLICY 14 The DEPARTMENT and its UNION members agree to abide by the City of Meridian's 15 Alcohol and Drug Policy. The policy in effect at the time of the execution of this contract is 16 included in this agreement as APPENDIX`B". It is agreed that changes made to this policy, 17 shall not apply to the UNION without written consent of its members. 18 ARTICLE 26—HEALTH AND WELLNESS 19 26.1 Health 20 The overall health and wellness of a firefighting force is essential to safely and 21 effectively respond to and mitigate the various emergencies the Department is responsible for. 22 In that spirit, the CITY shall provide mandatory physicals to every Department employee that 23 has an obligation to respond to an incident. The City shall maintain a budget sufficient to 24 allow each employee required to respond to an incident a physical every two (2) years. 25 Employees will be placed on a rotational schedule to be determined and maintained by the 26 DEPARTMENT. 27 The physicals shall be done through the Department's contracted physician, Emergency 28 Responders Health Clinic, that both CITY and the UNION agree upon or his/her designee. 29 The only medical information that the DEPARTMENT shall receive from the physician is a 30 proof of attendance and that the employee completed the required components of the exam. 31 All other documentation and personal medical information shall be directed to the employee 32 receiving the physical and no medical information shall be shared with the CITY by the Collective Labor Agreement — Page 28 of 32 Page 34 Item#2. I physician without the individual employee's consent. The CITY agrees to pay for the 2 employee's time for any off-duty appointments within the meaning of this Article, to include 3 the actual time spent at the Clinic for the physical and one (1) hour for lab testing prior to the 4 physical. An employee will submit hours under this Article to the Shift Battalion Chief. All 5 time paid under this Article will be treated as hours worked. 6 26.2 Fitness/Exercise 7 The DEPARTMENT and the UNION have developed and adopted a fitness and 8 exercise program for all firefighting personnel. Participation in the program shall be 9 mandatory for all employees that respond to emergency scenes. 10 ARTICLE 27—REQUEST FOR REDUCTION IN RANK 11 27.1.1 Subject to the following provisions and as set forth below, any fulltime suppression, 12 inspection, or Chief Officer Employee (Employee) of the Meridian Fire Department("MFD") 13 may request to return to a former fulltime suppression classification of a lower rank than their 14 current classification he/she previously held within MFD. Additionally, if necessitated as a 15 disciplinary measure, the Chief may demote an employee of the UNION to a former position 16 using the same process as outlined in this Article. For the purposes of this Article no current 17 employee may be involuntarily demoted for the purpose of providing an opening for a person 18 requesting a return to a former position held or being demoted. 19 27.1.2 Eligibility 20 An Employee may request to be returned to a prior fulltime suppression of a lower rank 21 than their current rank within the MFD from which he/she previously held. 22 27.2 Process 23 A. A vacancy must exist or be anticipated by promotion, retirement, or separation. 24 B. Any employee requesting a return to a lower rank than their current classification 25 must do so in writing to the Chief or his designee. The written request must: 26 i. List the lower rank requested. 27 ii. List the date served in the former rank. 28 iii. List the preferred date to return to the lower rank. 29 C. The Chief, after consultation with Local 4627 President, shall approve or deny the 30 request to return to a former classification in writing. 31 D. The Chief or his designee may delay the return to a lower rank until there is a 32 vacancy in the requested classification. Collective Labor Agreement — Page 29 of 32 Page 35 Item#2. I E. The Chief or his designee may not lay off or demote personnel to create a vacancy 2 for a return to a former classification. But a promotion based upon an existing 3 promotional list will satisfy the creation of a vacancy. 4 F. If two (2) or more requests are made at the same time, preference will be given to 5 any Employee(s) who previously held the requested suppression classification and 6 has greater seniority in the Department. 7 G. If the vacancy is caused by a demotion due to discipline the same process shall 8 apply. 9 27.3 Seniority 10 When an Employee returns to a former classification, the seniority accrued in the 11 position(s)held prior to the return to former classification shall be combined with the time in 12 grade that was accrued in the former classification. (Date of Hire + Time in Grade) 13 Examples: 14 1)A Captain of Suppression with 24 months of seniority since date of hire is promoted 15 to Division Chief of Logistics for 36 months' time in grade and then returns to Captain 16 of Suppression. For purposes of Captain of Suppression seniority, the employee now 17 has 60 months of accrued seniority; 18 2)An Engineer with 60 months of seniority since date of hire is promoted to a Captain 19 of suppression for 12 months' time in grade and then returns to Engineer. For purposes 20 of Engineer seniority, the employee now has 72 months of accrued seniority. 21 ARTICLE 28—DISCIPLINE AND DISCHARGE 22 28.1 Standard 23 No bargaining unit member who has completed the initial employment 24 probationary period with the CITY shall be subject to discipline or discharge without just 25 cause. Unless otherwise warranted by circumstances, discipline normally shall be 26 progressive. Coaching and counseling may be utilized to assist bargaining unit members 27 in being successful. These documents are not discipline; however, the CITY reserves the 28 right to the use of such documentation to refute a claim that the bargaining unit member 29 did not have knowledge of a policy, rule, or procedure. 30 28.2 Due Process 31 Upon request ofthe bargaining unit member, the CITY shall allow the bargaining unit 32 member an opportunity to consult with a UNION representative prior to an investigatory Collective Labor Agreement — Page 30 of 32 Page 36 Item#2. I interview and to have a UNION representative present during interviews or other disciplinary 2 meetings with management representatives. This section shall not apply to any meeting with a 3 bargaining unit member in the normal course of business, coaching and counseling, instruction, 4 or other routine contact with a supervisor where discipline is not contemplated. 5 In the event the CITY believes a bargaining unit member may be subject to 6 discipline greater than a written reprimand, the following process shall be followed: 7 A. the employee shall be notified ofthe allegations that may subject the 8 employee to discipline; 9 B. the employee shall be notified ofthe maximum level ofdiscipline being considered; 10 C. the employee will be given an opportunity to respond to the allegations in 11 person or in writing at an informal Loudermill/due process hearing; 12 D. the employee is entitled to be accompanied by a UNION representative(s) 13 at the hearing. 14 If the CITY determines there is just cause for discipline,the CITY shall provide 15 the bargaining unit member, with a copy to the UNION, with written notice of the 16 disciplinary action. 17 28.3 Prior Discipline 18 Documentation ofdiscipline shall be placed in the bargaining unit member's 19 personnel file. After the timeframes indicated below, the discipline cannot be relied upon as 20 the basis for progressive disciplinary action should another separate dissimilar incident occur 21 warranting discipline: 22 • written warning: 1 year 23 • written reprimand: 2 years 24 • suspension: 3 years 25 • demotion: 5 years 26 No information that reflects critically upon a bargaining unit member shall be placed in 27 a personnel file without the review and signature of the bargaining unit member. The 28 bargaining unit member's signature confirms only discussion and presentation of the document 29 to the bargaining unit member and does not indicate agreement or disagreement. Collective Labor Agreement — Page 31 of 32 Page 37 I No documentation regarding unfounded complaints shall be placed in a bargaining unit 2 member ' s personnel file , used in reviews for promotion, referred to in written performance 3 evaluations, nor relied upon as a basis for discipline or future disciplines . 4 ARTICLE 29 — SAVINGS CLAUSE 5 If any provisions of this Agreement or the application of such provision should be 6 rendered or declared invalid by any court having jurisdiction, or by reason of any existing or 7 subsequently enacted legislation, the remaining parts or portions of this Agreement shall 8 remain in full force and effect . 9 ARTICLE 30 — EFFECTIVE DATE 10 The Collective Labor Agreement shall be effective upon ratification by the UNION and 11 approval by the CITY and remain in full force and effect through September 30, 2023 . During 12 the period of time the parties are negotiating a successor agreement, the parties may mutually 13 agree to extend negotiations beyond the statutorily contemplated time period and may mutually 14 agree to extend the terms of the Agreement beyond the expiration date . 15 Additionally, this Agreement may be re - opened at any time for negotiations on any 16 mutually agreed upon item(s) , pursuant to the procedures set forth in Chapter 18 , Title 44 , 17 Idaho Code . This may include items contemplated within this Agreement that may require 18 amendment or change during the course of this Agreement. DATED AND SIGNED this G day of � � , 2021 . CITY OF MERIDIAN IAFF LOCAL #4627 , MERIDIAN CHAPTER By : By ; obeIt Simi, on Ty r Rountree Mayo President rd APPROVED BY CITY COUNCIL this 4. day of f (4u� , 2021 . �PSEp AUGvsTI ATTES 'moo o � 2 (oily Of Seem N By : !,% G hris n UJ i y Clerk ti SEAL ,� J �C��TFR Of the Collective Labor Agreement — Page 32 of 32 Item#2. APPENDIX "A" COMPENSATION SCHEDULE This APPENDIX addresses the following positions within the Meridian Fire Department: Recruit—Employee works 40 hour week while attending Fire Academy. Probationary Firefighter—Employee works 24 hour shift. Employee has completed the Fire Academy or hired as an entry level lateral. Firefighter—Employee works 24 hour shift. Employee has completed Probationary Firefighter status and is advanced to Firefighter Step 1 after one (1) year of service on the anniversary of completing the Fire Academy, or anniversary of hire as an entry level lateral, and each year annually thereafter based on that date, in accordance with the Step Plan Progression in Appendix E. Engineer—Employee works 24 hour shift. Promotional position that requires testing. Captain of Suppression—Employee works 24 hour shift. Promotional position that requires testing. Captain Fire Inspector/Training Captain—Employee works 40 hour work week shift. Promotional position that requires testing. Battalion Chief—Employee works 24 hour shift. Promotional position that requires testing. Promotions shall take effect on the next pay period following the completion of the time of service Wage Scale: The wages for the regular rate of pay for all positions except the Recruit, Captain Fire Inspector& Captain Training are based upon 2920 hours worked per year. The Recruit, Captain Fire Inspector& Captain Training wage is based upon 2080 hours worked per year. APPENDIX A Page 39 Item#2. The job classification and wage rates for employees covered by this Agreement shall be as follows: UPON RATIFICATION Classification Step 1 Step 2 Step 3 Step 4 Step 5 Step 6 Recruit/Probationary** $19.25 Firefighter $21.18 $22.87 $24.70 $25.93 $26.45 $26.98 Engineer $27.19 $27.73 $28.29 $28.85 $29.43 $30.02 Captain of Suppression $31.10 $31.72 $32.36 $33.01 $33.67 $34.34 Captain- Fire $45.85 $46.76 $47.70 $48.65 $49.63 $50.62 Inspector/Training Captain* Battalion Chief $34.62 $35.32 $36.02 $36.74 $37.48 $38.23 *Note: This position has an additional 5%increase more than Suppression Captain **Note: The wage listed for Probationary Firefighters will be converted for Recruit Firefighters based on a 2080 schedule. Initial Implementation of Step Plan Effective the date of ratification, all current bargaining unit members will be moved onto their current classification on the wage schedule and will be placed into the wage steps in accordance with the following: • Firefighter I placed on Firefighter Step 1 • Firefighter II placed on Firefighter Step 3 • Senior Firefighter placed on Firefighter Step 4 • Engineer placed on Step 2 • Captain of Suppression, and Battalion Chief placed on Step 1 • Captain-Fire Inspector and Training Captain(40-hour Captains)placed on Step 1 Firefghter Step Movement: Firefighters will advance to the next step annually based on their anniversary dates and the Step Plan Progression in Appendix E. Other Rank Step Movement: Bargaining unit members in all other ranks (besides firefighter) will receive a one-step increase after twelve (12) months in their step and annually thereafter in accordance with the Step Plan Progression in Appendix E. However, current bargaining unit members (besides Firefighter I and II) will be treated as having moved onto their initial step as of October 1, 2020 and will be eligible for a step increase on October 1, 2021. Step Placement and Step Movement Upon Promotion: Bargaining unit members who are promoted to any position within the bargaining unit will be moved to Step 1 of the higher classification, except Captain- Suppression(56-hour Captains promoting to Captain-Fire Inspector and Training Captain(40-hour Captains)), they will be placed in the same step in the new rank. The bargaining unit member shall be eligible for a one-step increase after twelve (12) months in their promoted classification and annually thereafter in accordance with the Step Plan Progression in Appendix E. APPENDIX A Page 40 Item#2. Lateral Hires: Lateral hires will be placed in Step 1 of the rank being hired into. Lateral hires will advance to the next step annually based on their hire date and the Step Plan Progression in Appendix E. Longevity Pay: In addition to base pay, 40 hour and 56 hour bargaining unit members that have been continuously employed by the Meridian Fire Department shall receive longevity pay as follows. The longevity pay is effective the first full payroll period following the qualified anniversary from date of hire with the Meridian Fire Department. 24 Hour FTE 40 Hour FTE 5 Years $0.65 $0.91 10 Years $1.31 $1.84 15 Years $1.96 $2.75 20 Years $2.61 $3.66 Years of service for longevity purposes will pause due to separation and will continue upon subsequent rehire. Deferred Compensation: The CITY will continue to match a bargaining unit member's contributions to their PERSI Choice 401(k) or State 457(b) Plan account to a maximum of two (2%) of the bargaining unit member's gross wages for each pay period. Bargaining unit members will direct requests for deferred compensation to Human Resources in accordance with CITY policy. Working Out of Class Pay: All members who have successfully completed the requirements under Article 22 will receive an additional: $1.00 per hour to their base rate of pay The pay shall remain as long as the member maintains their eligibility under Article 22. Education, Certification, and Other Incentive Pay: All bargaining unit employees that have furthered their education or expertise and have acquired the following degrees regardless of their major may apply for and receive an additional education incentive added to the bargaining unit member's base rate of pay. The additional hourly amount shall be based upon the table below. The educational degree shall be from an accredited College or University. The additional hourly amount shall be added to the bargaining unit member's base rate of pay. A bargaining unit member shall only be entitled to one (1) education incentive pay. Pay shall be for the highest degree obtained. Bargaining unit employees shall have the following incentives added to their base rate of pay in the amount provided in the table below: • Field Training Officer(FTO)—there will be at least one (1) EMS FTO assigned per shift. All bargaining unit members assigned as an FTO, including on a temporary basis, will receive the differential below. APPENDIX A Page 41 Item#2. • EMT—Advanced—bargaining unit members who are not paramedics and are licensed by the State of Idaho as an EMT Advanced will receive the incentive below. Paramedic Pay: All employees that are Licensed Paramedics by the State of Idaho and are operating in a paramedic role for the City of Meridian shall receive the additional hourly amount shall be based upon the table below. This amount shall only be available from Recruit level up to and including Battalion Chief. The additional hourly amount shall be added to the firefighter's base rate of pay. All employees that were hired as paramedics may be required to maintain their license as a continuing job requirement until they reach the Battalion Chief position. At the time of promotion to Captain the employee shall be allowed to drop their Paramedic certification. After that choice, future opportunities to drop Paramedic certification may depend on hiring opportunities for the Department. Based upon the minimum required personnel at the paramedic level, as established by the Department Policy, any paramedic in excess of the number established is eligible to request to drop their paramedic's certification. Anyone that is granted the ability to drop their certification may be reassigned subject to the needs of the Department. The Chief may consider seniority in granting the request. The Chief shall have the sole discretion to grant this request based upon the best needs of the Department. Incentive Pay item FTE Type Rate Associates Degree 24 Hr FTE $ 0.15 40 Hr FTE $ 0.21 Bachelor's Degree 24 Hr FTE $ 0.25 40 Hr FTE $ 0.35 Master's Degree 24 Hr FTE $ 0.40 40 Hr FTE $ 0.56 EMT Advanced 24 Hr FTE $ 0.37 40 Hr FTE $ 0.52 MFD Field Training Officer 24 Hr FTE $ 0.93 40 Hr FTE $ 1.30 Paramedic Pay 24 Hr FTE $ 2.24 40 Hr FTE $ 3.14 APPENDIX A Page 42 Item#2. APPENDIX "B" DRUG AND ALCOHOL POLICY PURPOSE: To outline the goals and objectives of the City's drug and alcohol testing program and to provide guidance to supervisors and employees concerning their responsibilities for carrying out the program. For the purpose of this policy volunteers are stated as employees. This policy applies to all regular full-time, part-time, introductory, temporary, seasonal or contract employees, volunteer firefighters, police reserve officers and all job applicants. BARGAINING UNIT EMPLOYEE(FIRE) The collective labor agreement shall govern the alcohol/drug program/policy for Fire department employees who are represented by the bargaining unit. Represented employees should refer to the labor agreement,APPENDIX`B". SAFETY SENSITIVE POSITIONS The job functions associated with these positions directly and immediately relate to public health and safety, the protection of life, and law enforcement. Safety Sensitive positions are those that require an employee to: • Carry firearms • Have custodial responsibility for illegal drugs • Perform emergency medical, lifesaving, and/or fire suppression activities • Have supervision over children in the absence of their parents or adult guardians • Have access to homes and/or businesses in the City • Handle hazardous materials that if mishandled,place City employees and/or the general public at risk of serious injury • Work in the water and wastewater systems and their operations • Be required to maintain a Commercial Driver's License (CDL) • Operate heavy machinery Human Resources shall maintain a list of every safety sensitive position that is covered by this policy. POLICY: In recognition of the harmful effects that the use of illegal drugs and the misuse of alcohol can have on employees in the workplace, the City of Meridian has a responsibility to provide and maintain a safe, secure, productive and efficient work environment free of the use, sale or possession of alcohol and controlled substances. The City of Meridian is committed to promoting and maintaining a drug free work environment for our employees, and members of the general APPENDIX B Page 43 Item#2. public. Furthermore, the City has an obligation to protect the City's property, equipment, operations and reputation. Being under the influence of alcohol or an illegal drug or improper use of a prescription drug on the job poses serious safety and health risks to the user and to all those who work with the user. The use, sale, purchase, transfer, or possession of an illegal drug in the workplace, and the use, possession, or being under the influence of alcohol in the workplace also poses unacceptable risks for safe, healthful, and efficient operations. This Drug-Free Workplace Policy is not intended to replace or supersede testing, reporting,and procedures mandated by federal and state rules,regulations or laws that relate to the maintenance of a workplace free from alcohol and illegal drugs. The City requires compliance with this policy as a condition of employment for qualified applicants or for continued employment for all City employees and volunteers. AUTHORITY& RESPONSIBILITY: The Human Resources Director shall be charged with interpreting and administering this policy. Supervisors and department heads are responsible to ensure compliance to this policy within their areas of responsibility. PROCEDURES AND RELATED INFORMATION I. PROHIBITED ACTIVITIES A. On-Duty 1. Employees are expected to work alcohol and drug free in order to enable safe and efficient job performance. 2. The use, sale, distribution, manufacture, purchase, transfer, storage, or possession of alcohol or illegal drugs, paraphernalia or the unauthorized use of prescription drugs or any combination thereof, while on City premises, in City vehicles, while operating City equipment, at a job site during work hours or in the scope and course of City employment is strictly prohibited. Any violation of this policy is grounds for disciplinary action, up to and including termination. 3. Employees who report to work and are suspected of being under the influence of alcohol or drugs will not be allowed to drive themselves home or elsewhere. Refusal to comply with this rule may result in immediate termination. 4. Department Heads will have authority to determine if the possession of alcohol, drugs or paraphernalia is within acceptable circumstances or guidelines. B. Off-Duty APPENDIX B Page 44 Item#2. 1. The off-duty conduct of any employee which results in a criminal conviction for the possession, use, sale, manufacture or distribution of illegal drugs will be subject to discipline up to and including termination. 2. Employees who are acquitted will be returned to work with back pay, if applicable. 3. Any employee convicted of violating a criminal drug statute on or away from the workplace must inform the City of such conviction (including pleas of guilty and nolo contendere) within five days of the conviction. Notification must be made to the employee's supervisor or the Human Resources Director. Failure to inform the City subjects the employee to disciplinary action up to and including termination. II. MEDICATION PRESCRIBED BY PHYSICIAN A. The use of drugs/medicine prescribed by a licensed medical practitioner will be permitted provided that it will not and in fact does not affect work performance, nor will it impair the employee's ability to safely operate equipment or machinery. The City reserves the right to have a licensed medical practitioner who is familiar with the employee's medical history and assigned duties determine if use of the prescription drug will produce effects which will increase the risk of injury to the employee or others while working. If such a finding is made,the City may limit or suspend the work activity of the employee during the period that the medical practitioner advises that the employee's ability to perform his or her job safely may be adversely affected by such medication. Any employee who has been informed by his/her physician that the prescription drug could cause adverse side effects while working must inform his/her supervisor prior to using the medication on the job. B. Employees must not consume prescribed drugs more often than as prescribed by the employee's physician and they must not allow any other person to consume the prescribed drug. III. DISCIPLINE A. Any employee who possesses, distributes, sells, attempts to sell, or transfers illegal drugs on the City of Meridian's premises or while on City business will be subject to discipline up to and including termination. B. Any employee who is found to be in possession of or under the influence of alcohol in violation of this policy will be subject to discipline up to and including termination. C. Any employee who is found to be in possession of drug paraphernalia in violation of this policy will be subject to discipline up to and including termination. APPENDIX B Page 45 Item#2. D. Any employee who is found through alcohol or drug testing to have in his or her body system a detectable amount of alcohol or an illegal drug as defined by this policy will be subject to discipline up to and including termination. Employees voluntarily participating in an alcohol/drug rehabilitation program recommended by the EAP will not be subject to discipline for participation in the program. If the employee is required to participate in an alcohol and/or drug program the Employee Assistance Program will notify Human Resources when an employee has completed the rehabilitation program. Prior to returning back to work an employee must have a negative test result and after an employee returns to work, he/she will be subject to unannounced drug and alcohol testing for a period of six (6) months. A single positive test result or failure to successfully complete the recommended rehabilitation program will be grounds for disciplinary action up to and including termination. E. Any employee who refuses to submit to an alcohol or drug test under the terms of this policy will be subject to discipline up to and including termination. F. Employees who are required to participate in the City's Employee Assistance Program(EAP)will be subject to termination for the following policy violations: 1. Failure to contact the EAP within five (5)working days after notification of a positive test result. 2. Refusal or unexcused failure to participate in counseling or the EAP program. 3. Abandonment of a treatment program prior to completion and being released. IV. EMPLOYEE ASSISTANCE PROGRAM & SELF REFERRAL A. The City recognizes that alcohol and chemical dependency are highly complex problems that can be successfully treated. Any employee needing help in dealing with these problems is encouraged to use the City's Employee Assistance Program (EAP) and the benefits available through the City's medical plan. The Human Resources Department has brochures and cards on the EAP program. B. Self- Referral 1. Rehabilitation assistance in lieu of discharge may be offered: 2. Any employee, who identifies him/herself to have an alcohol or drug problem,provided that the request is made prior to violation of the City's alcohol and drug policy. Employees who self-refer to the Employee Assistance Program (EAP) will not be subject to disciplinary action for voluntarily requesting help due to alcohol & drug problems. A request for rehabilitation may not be made in order to avoid the consequences of a positive alcohol or drug test result or to avoid taking an alcohol or drug test when requested to do so under the terms of this policy. APPENDIX B Page 46 Item#2. 3. To an employee who obtains counseling, evaluation and rehabilitation treatment recommended through the City's Employee Assistance Program(EAP). 4. An employee who is in rehabilitation or who has completed rehabilitation will be allowed to return to work upon presentation of a written release signed by a licensed physician or recognized rehabilitation professional. An employee returning to work after treatment may return to work after taking and passing an alcohol and/or drug test. Employees who undergo a counseling or rehabilitation program will be subject to unannounced testing following completion of such a program for a period of six (6) months. 5. Employees who are referred to outpatient and/or in-patient alcohol or drug rehabilitation will be expected to do so at their own expense, (with the exception of those expenses covered by the City's health insurance program) on their own time or during a leave of absence, covered under the Family Medical Leave Act(FMLA) or during a non-paid leave of absence approved by the City. 6. Affected employees shall, whenever possible, schedule outpatient rehabilitation treatment during times that will not conflict with the employee's work schedule, provided however, employees will be allowed to use vacation or sick leave, or unpaid leave, if outpatient rehabilitation treatment cannot be scheduled other than during their regular work schedule. C. Involuntary Referral When an employee tests positive for alcohol or drug use (or is identified as being under the influence of alcohol or drugs at work) as identified in the City's Alcohol and Drug policy the employee will be sent to the City's EAP program for assessment, and treatment planning. V. EDUCATION A. Supervisors and other DEPARTMENT personnel will be trained in: I. Overall City policy; 2. Detecting the signs and behavior of employees who may be using alcohol or drugs in violation of this policy; 3. Recognizing and intervening in situations that may involve violations of this policy; 4. EAP intervention, procedures and supervisor's role; 5. Documentation of employee performance and behavior. B. Employees will be trained and informed of: 1. The health and safety dangers associated with alcohol and drug use; APPENDIX B Page 47 Item#2. 2. The provisions of this policy through employee meetings and employee orientation. VI. TESTING PROCEDURES A. PRE-EMPLOYMENT TESTING I. All applicants given a conditional offer of employment will be required to submit to testing for the presence of alcohol and illegal drugs. The offer of employment is contingent upon a negative alcohol and drug test result. A conditional offer of employment will be rescinded for any applicant who tests positive for the presence of alcohol and/or illegal drugs. 2. An applicant will be notified of the City of Meridian's alcohol and drug testing policy prior to being tested; will be informed in writing of his or her right to refuse to undergo such testing; and will be informed that the consequence of refusal is termination of the pre-employment process. 3. An applicant will be provided written notice of this policy, and by signature will be required to acknowledge receipt and understanding of the policy. B. REASONABLE BELIEF TESTING 1. An employee will be tested for alcohol and illegal drugs, or the abuse of prescription medication, when the employee manifests "reasonable belief' behavior that would endanger their well-being, as well as the safety of fellow employees or the general public. The basis of suspicion of alcohol or drug abuse may be a specific, contemporaneous event, or conduct- evidencing impairment observed over a period of time. 2. An employee who is tested in a"reasonable belief' situation will be put on administrative leave with pay pending receipt of written tests results and whatever inquiries may be required. C. POST- ACCIDENT TESTING 1. Any employee involved in a work-related accident will be tested for the use of alcohol and illegal drugs, as soon as possible after the accident, preferably within four(4)hours. Examples of conditions that will require an employee to take an alcohol and drug test include,but are not limited to, accidents, that result in: a. A fatality,personal injury, or injury to another person requiring transport for medical treatment away from the site of the accident; b. Damage to equipment or property owned by the City, or by a third party, that is estimated to exceed $500. c. Damage to a City vehicle that is estimated to exceed $2000. APPENDIX B Page 48 Item#2. 2. An employee who is seriously injured and cannot provide a specimen for testing will be required to authorize the release of relevant hospital reports, or other documentation, that would indicate whether there were alcohol or drugs in his/her system at the time of the accident. Any employee required to be tested under this section must remain readily available for such testing and the employee may not consume any alcohol or illegal drugs. 3. If it is determined by the DEPARTMENT that an employee's accident was caused by the actions of another, and that there were no unsafe acts on the part of the employee, the City reserves the right to waive post- accident testing of the employee. Employees who are involved in a work-related accident requiring medical treatment are to immediately inform their supervisor of the accident, so that any needed alcohol or drug testing may be promptly conducted in conjunction with their medical treatment. D. RANDOM TESTING I. Department Heads and employees in sensitive positions will be subject to random alcohol and drug testing. For purpose of this policy, a sensitive position will be defined as a position in which the duties that are performed as a regular part of the job could reasonably expect to affect health, safety and security of other City employees or the general public. 2. Sensitive positions are those that require an employee to: a. Carry firearms; b. Have custodial responsibility for illegal drugs; c. Perform emergency medical, lifesaving, and/or fire suppression activities. d. Have supervision over children in the absence of their parents or adult guardians; e. Have access to homes and/or businesses in the City; f. Handle hazardous materials that if mishandled,place City employees and/or the general public at risk of serious injury. 3. The job functions associated with these positions directly and immediately relate to public health and safety, the protection of life, and law enforcement. 4. Random tests will be unannounced and occur throughout the calendar year. Random selections will be made by a scientifically valid method that will result in each employee having an equal chance of being tested each time selections are made. The Human Resources Director will notify the individual's supervisor and the individual selected for random testing on the same day the test is scheduled. The supervisor will be notified within two hours of the scheduled testing and the employee will be notified immediately preceding the scheduled testing. Upon notification, the employee shall proceed immediately to the APPENDIX B Page 49 Item#2. testing site and at the City's discretion; employees may be transported or escorted to the testing site. 5. The annual number of random tests will be no more than fifteen percent (15%) of the average number of employees subject to random testing for alcohol and illegal drugs. 6. In implementing the program of random testing the City shall evaluate periodically whether the numbers of employees tested and the frequency with which those tests will be administered satisfies the City goal of achieving a drug-free work force. E. VOLUNTARY RANDOM TESTING As part of the City's alcohol and drug free workplace program, employees not in designated sensitive positions may volunteer for random testing. Employees who are interested in participating in this program should contact Human Resources to obtain a volunteer random consent form. Participation in this program is not a condition of continued employment with the City and volunteers will be subject to all provisions, conditions and procedures of the random testing policy. F. CDL TESTING In compliance with the Department of Transportation(DOT)ruling 49 CFR parts 40 and 382, pre-employment, random, reasonable belief and post-accident drug and alcohol testing shall be required for employees in positions that require a Commercial Driver's License. VII. DRUG/ALCOHOL SPECIMEN COLLECTION/TESTING PROCEDURES A. Specimen Collection Procedure 1. When a prospective or present employee is notified that he/she is to submit to alcohol and drug testing he/she will be given instructions regarding where and when to report for tests, or at the City's discretion an employee may be transported or escorted to the place of collection. A collection specialist who has been trained in collection procedures will conduct all specimen collections. Testing will be done in accordance with approved collection procedures. 2. All specimens will be tested for the presence of alcohol and illegal drugs. All specimens tested for illegal drugs will be done by urine analysis. Alcohol testing will be done by a Breath Alcohol Technician(BAT) employed by the collection facility that is trained in operation of an evidential breath-testing device(EBT). If an individual is unable to take a breath-test due to a medical condition then a blood test will be administered. B. Adulteration Or Submission Of Concealed Specimen 1. If during the collection procedure, the collection monitor detects an effort by the prospective employee or an employee to adulterate or substitute a APPENDIX B Page 50 Item#2. specimen, a second specimen will be requested. If a second specimen is provided, both will be tested. If the second specimen is refused, the collection monitor will inform the Human Resources Director or his/her designee that the donor refused to submit a true specimen. Such substantiated conduct will be considered equivalent to testing positive and the prospective employee will not be offered employment or a present employee will be terminated from further employment with the City. 2. In the event that a prospective or current employee submits a specimen that the laboratory later identifies as a diluted specimen, the City will advise the prospective or current employee of that finding and request that he/she submit a second specimen. Such donors will be advised by the City not to drink any fluids prior to the test. C. Testing and Confirmation 1. The cut-off levels for all Non-Dot testing is as follows: Drug Class Screening Confirmation Amphetamine Family 1000 ng/ml 500 ng/ml Cocaine 300 ng/ml 150 ng/ml Phencyclidine (PCP) 25 ng/ml 25 ng/ml Marijuana 50 ng/ml 15 ng/ml Opiates 2000 ng/ml 26 ng/ml 2. The cut-off for alcohol concentration will be on two levels.Any employee who tests above a level of 0.02 BAC and up to 0.039 BAC may be subject to discipline, and will not be allowed to work for at least 24 hours and must have a negative test result before returning to work. Any employee who tests at or above 0.04 BAC is considered to have tested positive and is considered to be under the influence of alcohol. Positive alcohol tests resulting from the breath test will include a confirmatory breath test conducted no later than fifteen(15)minutes after the initial test; or the use of any other confirmatory test can be used that demonstrates a higher degree of reliability. 3. Any specimen that screens positive for the presence of illegal drugs will be confirmed by the Gas Chromatography/Mass Spectrometry (GC/MS) confirmation method. Any employee who tests positive for illegal drugs or prescription medication may request to obtain an independent test using the remaining portion of the urine specimen that yielded the positive result. The retest is at the applicants or employees own expense (unless those expenses are covered by the City insurance program). This request must be conveyed to the MRO within 48 hours of the employee being notified of the positive test result. 4. During the time the second test is being conducted, the pre-employment selection process for an applicant will be placed on hold. An employee already working for the City will not be allowed to work. If the retest reverses the positive result, the City shall reimburse the cost of the retest APPENDIX B Page 51 Item#2. and any loss of compensation and benefits that are incurred as a result of the initial positive test results. The City will have no liability to any employee for errors or inaccurate test results. VIII. TEST RESULT NOTIFICATION A. All results received from the laboratory will be forwarded to the office of the accredited collection agency for the purpose of their providing medical review officer services. When a test shows a positive test result the employee or applicant will be contacted by the Medical Review Officer(MRO) and will be given the opportunity to provide an explanation for the positive result. The MRO may choose to conduct employee medical interviews, review employee medical history, or review any other relevant biomedical factors. After the employee has been provided an opportunity to consult with the Medical review officer and the MRO determines that the test is positive the City will be notified. The collection agency will only report results to the Human Resource Director or his/her designee. B. Any employee who is taking a prescription drug that may have been the cause of a positive test result will be asked to provide the name of the medication and the identity of the prescribing physician for verification. If the MRO determines that the positive test result was due to authorized use of prescription medication, he/she will immediately report a negative finding to the Human Resource Director or his/her designee and no further action will be taken. However, if an employee cannot provide a reasonable explanation for his/her positive test result, and the Medical Review Officer(MRO) finds no reason to doubt the validity of the positive test, the Human Resources Director or his/her designee will be notified of the positive test result and disciplinary action will be taken consistent with the terms of this policy. IX. REFUSAL Any employee who refuses to be tested, or fails to provide a specimen or information as directed under the terms of this policy, will be subject to discipline up to and including termination. X. EFFECT OF TESTING POSITIVE A. Any prospective employee who tests positive for alcohol or illegal drugs will not be offered employment. Any introductory, temporary or seasonal employee who tests positive for illegal drugs or alcohol will be terminated. B. Any classified employee (as defined under the City of Meridian's employment classifications) that tests positive for alcohol or illegal drugs, will be subject to disciplinary action consistent with the terms of this policy. (Refer to the disciplinary section of this policy). APPENDIX B Page 52 Item#2. XI. CONFIDENTIALITY All information relating to drug or alcohol testing or the identification of persons as users of alcohol and drugs will be protected by the City as confidential and given out on a need to know basis, unless otherwise required by law, over-riding public health and safety concerns, or authorized in writing by the person in question. XII. CONCLUSION The terms of this alcohol/drug free workplace policy are intended to achieve a work environment where employees are free from the effects of alcohol and/or drugs. Employees should be aware that the provisions of this policy may be revised when necessary. The City anticipates that by implementing an alcohol and drug free workplace policy, its employees will enjoy the benefits of working in a safer, more secure, and more productive work environment. The City also anticipates that the provisions of this policy will help maintain and promote the health, welfare and safety of the general public. BARGAINING UNIT EMPLOYEES (FIRE) The collective labor agreement shall govern the alcohol/drug program/policy for the Fire department employees who are represented by the bargaining unit. Represented employees should refer to the labor agreement, APPENDIX `B". XIII. DEFINITIONS A. Alcohol: means any beverage that contains ethyl alcohol (ethanol), including but not limited to beer, wine and distilled spirits. B. Applicant: Any individual tentatively selected for employment with the City. C. City premises or City facilities: for the purpose of this policy means all property of the City of Meridian including, but not limited to, the offices, facilities, land, and surrounding areas on the City's owned or leased property, parking lots, and storage areas. The term also includes the City's owned or leased vehicles and equipment wherever located. D. Drug Paraphernalia: Drug related paraphernalia is any unauthorized material or equipment or item used or designed for use in testing, packaging, storing, injecting, ingesting, inhaling, or otherwise introducing into the human body an unauthorized substance. E. Drugtesting:esting: means a urinalysis taken for the purpose of determining whether drugs are in the person's system or any other testing the City deems appropriate and reliable. F. Employee Assistance Program(EAP): A contract-based counseling program that offers assessment, short-term counseling, and referral services to employees for a wide range of alcohol, drug, and mental health problems and monitors the progress of employees while in treatment. APPENDIX B Page 53 Item#2. G. Illegal drug_ means any drug as defined by section 802 (6) of Title 21 of the United States Code which is not legally obtainable under chapter 13 of that title. Examples of illegal drugs are cannabis substances,such as marijuana and hashish, cocaine, opiates, phencyclidine (PCP), and so-called designer drugs and look- alike drugs or use of a legal drug not prescribed to the employee. H. Legal drug_ means any prescribed drug or over-the-counter drug that has been legally obtained and is being used for the purpose for which prescribed or manufactured. I. Medical Review Officer: An independent licensed physician who has knowledge of substance abuse disorders and the appropriate medical training to interpret and evaluated all positive test results together with an individual's medical history and any other biomedical information. J. Reasonable belief: means a belief based on objective facts sufficient to lead a prudent person to conclude that a particular employee is unable to satisfactorily perform his or her job duties due to suspected drug or alcohol impairment. K. Under the influence: means a condition in which a person is affected by a drug or by alcohol in a detectable manner. A determination of being under the influence can be established by a scientifically valid test, such as a breath test or urinalysis. APPENDIX B Page 54 Item#2. APPENDIX "C" ISSUED FIREFIGHTING EQUIPMENT Flashlight Streamlight Survivor LED AC Fast Charge Wire/Cable cutters Klein Tools 63050 Plier Shear Cutters, Mechanical Cutter(a"Forbey") TFT: Res-Q-Rench Folding Spanner Multi Tool APPENDIX C Page 55 Item#2. APPENDIX "D" CITY's Contribution for 2020 medical, dental, vision, and post-employment health Medical Vision Dental* Total Employee Only $ 556.37 $ 7.84 $ 44.95 $ 609.16 Employee/Spouse $ 1,107.46 $ 11.61 $ 81.15 $ 1,200.22 Employee/Child $ 777.70 $ 11.61 $ 66.15 $ 855.46 Employee/Children $ 906.83 $ 11.81 $ 82.43 $ 1,001.07 Employee/Spouse/Child $ 1,311.66 $ 18.09 $ 102.23 $ 1,431.98 Employee/Family $ 1,311.66 $ 18.09 $ 118.35 $ 1,448.10 Data reflects the City Costs associated to each benefit Data obtained from the 2020 Benefits rate sheet *Willamette Dental rates CITY's Contribution for 2021 medical, dental,vision, and post-employment health Medical Vision Dental* Total Employee Only $ 621.90 $ 10.00 $ 44.95 $ 676.85 Employee/Spouse $ 1,211.42 $ 14.81 $ 81.15 $ 1,307.38 Employee/Child $ 858.66 $ 14.81 $ 66.15 $ 939.62 Employee/Children $ 996.80 $ 15.06 $ 82.43 $ 1,094.29 Employee/Spouse/Child $ 1,429.86 $ 23.07 $ 102.23 $ 1,555.16 Employee/Family $ 1,429.86 $ 23.07 $ 118.35 $ 1,571.28 Data reflects the City Costs associated to each benefit Data obtained from the 2021 Benefits rate sheet *Willamette Dental rates APPENDIX D Page 56 Item#2. Appendix E Step Plan Progression Details A bargaining unit member that has completed one year of service in their prior step and the applicable requirements below will be advanced to the next step in their classification, unless pursuant to an exception or exemption, in accordance with this Appendix E. The City will provide quarterly documentation to each bargaining unit member providing the status of advancement toward step progression requirements. ISO Tracker Training Hours For the purposes of step plan progression, the ISO training hours requirement will be 163 hours of qualifying training. Any required Target Solutions-based ISO training hours will be made available on January 1 of each year. No bargaining unit members' ISO training hours requirement will be changed mid-year, including in circumstances of promotion, for the purposes of advancing within the step plan. The ISO training hours requirements below will be effective beginning on January 1, 2022. Firefighter: Probationary to FF step 1 - • For new hires, 1 year of service from graduation of fire academy, or • For lateral hires, 1 year of service from date of hire; and • Successful completion of probationary firefighter testing. FF step 1 to FF step 2 - • Completion of required components of prior bi-annual physical, if applicable. FF step 2 to FF step 3 - • Completion of required components of prior bi-annual physical, if applicable; and • Completion of DEPARTMENT's current or prior Engineer Development Program. FF Step 3 through- p Advancement- • Completion of required components of prior bi-annual physical, if applicable; and • Completion of prior calendar year ISO tracker training hours. Engineer: Engineer Step Advancement- • Completion of required components of prior bi-annual physical, if applicable; • Completion of prior calendar year ISO tracker training hours; and • Completion of annual Engineer driver recertification. Captain: Captain Step Advancement- • Completion of required components of prior bi-annual physical, if applicable; • Completion of prior calendar year ISO tracker training hours; • Maintain Blue Card certification; and APPENDIX E Page 57 Item#2. • At least four(4)Fire Department performance feedback program,which in 2021 was the Tenzinga program, log entries distributed throughout the year, approximately every quarter, for assigned direct report personnel (if applicable). Battalion Chief: Battalion Chief Step Advancement- • Completion of required components of prior bi-annual physical, if applicable; • Maintain Blue Card certification; and • At least four(4)Fire Department performance feedback program, which in 2021 was the Tenzinga program, log entries distributed throughout the year, approximately every quarter, for assigned direct report personnel (if applicable). EXCEPTIONS/EXEMPTIONS In case of Workers' Compensation leave, FMLA, military leave, any other statutory or protected leave, light duty, ADA accommodation(s), or any other reasonable scenario outside the bargaining unit members' control that may affect or has impacted completion of the requirements above, the following shall apply: • If the CITY or the bargaining unit member believes that the bargaining unit member will not meet the requirements for step advancement, the CITY, UNION, and bargaining unit member will meet to seek agreement upon a plan (e.g. grace period, proration, etc.) for a reasonable opportunity for the bargaining unit member to meet the requirements. • Exceptions/exemptions under this section will be equitably applied. • Employees are eligible for step increases that would have been received if the employee did not have statutory or protected leave, light duty, and/or ADA accommodation(s)which impacted the completion of applicable requirements, effective on or retroactive to their anniversary date. APPENDIX E Page 58 Agenda Item #3 Council Discussion: Potential Annexation Impacts Due to Proposed Property Tax Changes 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing for Community Development Block Grant (CDBG) Program: Program Year 2019 Consolidated Annual Performance and Evaluation Report (CAPER) Page 59 PUBLIC HEARING SIGN IN SHEET DATE: February 23, 2021 ITEM # ON AGENDA: 4 PROJECT NAME: Community Development Block Grant (CDBG) Program PRINTED FULL NAME For Against Neutral Want to Testify YES OR NO j 1 { 2 3 I 4 5 6 7 8 9 10 11 12 13 14 15 Item#3. f Ir� M _ Flo �� ■ �v rr :rr INS '1 CONSOLIDATED ANNUAL PERFORMANCE AND EVALUATION REPORT ( CAPER) PROGRAM YEAR 2019 PREPARED BY CRYSTAL CAMPBELL CCAMPBELLC,�) MERIDIANCITY.ORG Page 60 Item#3. Table of Contents Introduction..........................................................................................................................................................1 CR-05-Goals and Outcomes................................................................................................................................2 CR-10-Racial and Ethnic Composition of Families Assisted ................................................................................6 CR-20-Affordable Housing 91.520(b)..................................................................................................................7 CR-25-Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c).............................................10 CR-30-Public Housing 91.220(h); 91.320(1).......................................................................................................13 CR-35-Other Actions 91.220(1)-(k); 91.320(i)-(1)................................................................................................14 CR-40-Monitoring 91.220 and 91.230...............................................................................................................16 CR-15-Resources and Investments 91.520(a)...................................................................................................18 CR-45—Jurisdiction 91.520(d)............................................................................................................................21 Attachment1—Public Comment........................................................................................................................22 Attachment 2—PR03 Activity Summary Report..................................................................................................24 Attachment 3—PR26 Financial Summary Report for PY19 Funding..................................................................51 Attachment 4—PR26 Financial Summary Report for COVID-19 Funding...........................................................57 Attachment 5—PR26 Activity Summary.............................................................................................................60 Attachment6—Resolution.................................................................................................................................62 Page 61 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Introduction The City of Meridian is an entitlement city for the yearly Community Development Block Grant(CDBG)from the US Department of Housing and Urban Development(HUD)to carry out the Meridian CDBG Program. As a recipient of these funds,the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan.The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community's needs, and establishes annual goals and objectives to meet those needs.The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year,the City provides a summary of expenditures and related accomplishments to the public and HUD.This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While the CAPER addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the City's program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR§91.520.The report provides a review and evaluation of the City's performance during the 2019 Program Year(PY19)and the five-year timeframe of the 2017-2021 Consolidated Plan.The subject program year began October 1, 2019 and ended September 30, 2020. This CAPER includes reports generated by HUD's Integrated Disbursement and Information System (IDIS), which summarize the City's accomplishments for PY19. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City's progress in achieving the goals and objectives identified in the Consolidated Plan. Consolidated Annual Performance and Evaluation Report 1IPage ( CAPER ) Page 62 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report(CAPER) reflects the activities and expenditures for the City of Meridian's Community Development Block Grant(CDBG)during Program Year 2019 (PY19), which was administered from October 1, 2019 to September 30, 2020.The CAPER outlines the progress made toward accomplishing goals identified in the PY19 Action Plan,which are derived from the following overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan: • Improve accessibility options for people who have disabilities; • Enhance homeownership opportunities; • Provide social services; • Stabilize the rental gap; and • Provide administration and fair housing activities. During PY19 the City of Meridian and its subrecipients accomplished the activities below: • Provided 32 scholarships for 29 children in households with a low-to moderate-income (LMI)to gain access to extended care programs at the Boys&Girls Clubs. • Provided rental assistance to 26 households consisting of 65 individuals through The Jesse Tree. • Provided mortgage assistance to 2 households consisting of 6 individuals through NeighborWorks Boise. • Provided utility assistance to 8 households consisting of 39 individuals through CATCH. • Provided case management to 14 individuals experiencing a behavioral health crisis at the Allumbaugh House. • Completed construction on 1,052 linear feet of new sidewalks that will improve safety and accessibility for an estimated 1,955 residents in an LMI neighborhood. • Modernized 49 streetlights in multiple LMI neighborhoods to improve visibility and safety for an estimated 3,530 residents in two separate areas. • Completed construction on the Meridian Library to upgrade the main restrooms and make them ADA compliant to provide better access to an estimated 1,000 community-members with disabilities. • Coordinated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. Consolidated Annual Performance and Evaluation Report 2 1 P a g e ( CAPER ) Page 63 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan. 91.520(g) Goal Category Indicator Unit of Strategic Plan Program Year Measure Expected Actual I Completed Expected Actual Completed Administration and Admin Other Other 1 1 100.00% 13 13 100% Fair Housing Activities Enhance Affordable Direct Financial Households 11 4 36% 4 0 0% Homeownership Housing Assistance to Assisted Opportunities Homebuyers Improve Accessibility Non- Public Facility or Persons 220 26,355 11,980% 5,474 24,280 444% Homeless Infrastructure Activities Assisted Special other than Needs Low/Moderate Income Housing Benefit Provide Social Non- Public service activities Persons 2055 4,127 201% 28 77 275% Services Homeless other than Assisted Special Low/Moderate Income Needs Housing Benefit Low income Homelessness Prevention Persons 5 100 2,000% 228 65 29% services Assisted Stabilize the Rental Affordable Homelessness Prevention Persons 0 0 0% 0 0 0% Gap Housing Assisted Table 1-Accomplishments—Program Year&Strategic Plan to Date Consolidated Annual Performance and Evaluation Report(CAPER) 3 P a g e Page 64 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Assess how the jurisdiction's use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized input from stakeholders and residents,as well as the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process to determine the highest priority projects to be conducted during PY19. Needs addressed during Year 3 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities,and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the Consolidated Plan resident survey to prioritize the following accessibility improvements: • To address the lack of/poor sidewalks and access to handicapped parking,five segments of sidewalks in Census tract 103.21, Block Group 2, were installed and/or repaired. This included removing obstuctions such as cracked concrete,widening the sidewalks to comply with ADA requirements, and installing ramps. About 20 percent of the households in this area are comprised of senior females living alone.Another 35 percent are families with young children; half are households led by a single mother. • To address the lack of/poor sidewalks and provide multi-modal transportation for those of all abilities,the City is overseeing the installation of 710' of curb,gutter, 10' multi use path that complies with ADA standards,and ADA accessible ramp to connect the Five Mile Creek Pathway and Lakes Place in Census Tract 103.21 Block Group 2; and Census Tract 103.33, Block Group 1. This will provide residents easier access to necessary community resources such as food and transportation. • To address visibility and multi-modal transportion for those of all abilities,the City is installing and/or modernizing streetlights in Census Tract 103.21, Block Groups 1 and 2;Census Tract 103.22, Block Groups 1, 2, and 3; and Census Tract 103.33, Block Group 1.These areas provide access to necessary community resources such as food and schools. • To provide better access to public facilities the City worked with the Meridian Library District to upgrade the Library's restrooms and make them ADA compliant. Prior to this upgrade,there were a number of issues with the public restrooms that made them difficult or impossible to use for those with disabilities.The bathroom entrances had insufficient turning radius for those entering in a wheelchair due to the privacy barriers adjacent to the doorways.The accessible stalls in the men's and women's restrooms lacked many of the necessary specifications including proper toilet heights,the correct turning radius in stalls, and the needed side transfer space for users in wheelchairs.There were also problems with the location and height of a variety of fixtures in the wash area and there was insufficient lighting,creating a hazard in both bathrooms. To enhance homeownership opportunities Meridian utilized data from the Consolidated Plan resident survey,which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%,40%would like to purchase a home, but did not have enough money for a down payment and 16%cited poor credit as an impediment to homeownership. In PY19, CDBG funds were dedicated to provide down payment and/or closing cost assistance to LMI households who were purchasing a home in Meridian. This program is administered by the Ada County Housing Authority(ACHA),who has struggled over the past several years to connect qualified applicants with homes that are affordable to them due to the soaring cost of housing in Meridian. During PY19 the City provided technical assistance to ACHA to restructure their program in a way that may assist more household in becoming homeowners. To improve the provision of necessary social services, Meridian utilized findings from the Consolidated Plan and Analysis of Consolidated Annual Performance and Evaluation Report(CAPER) 41 Page 65 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Impediments(AI)to identify the following supports: • A shortage of 1,077 rental units to serve Meridian households earning$25,000 or less was identified during the previous 2012 to 2016 Consolidated Plan.This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide homelessness prevention for those facing eviction in the Meridian area. • The Al showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys&Girls Club scholarships, which allowed admission to programs intended to reduce barriers for youth. The goal to Stabilize the Rental Gap was incorrectly identified in the Consolidated Plan as an affordable housing goal to provide rental assistance. The intent of this activity is to provide homelessness prevention for those at risk of eviction as described in the Consolidated Plan. Homelessness prevention falls under HUDs matrix code (05Q)Subsistence Payments, which is a public service activity, not an affordable housing activity. The goal to Stabilize the Rental Gap will remain zero for the duration of the Consolidated Plan as it is more accurately being reported under the homelessness prevention portion of the goal to Provide Social Services . Consolidated Annual Performance and Evaluation Report(CAPER) 5 1 P a g e Page 66 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the racial and ethnic status of families assisted). 91.52O(a) CDBG White 115 Black or African American 12 Asian 14 American Indian or American Native 3 Native Hawaiian or Other Pacific Islander 3 Total 147 Hispanic 42 Not Hispanic 105 Table 2—Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from four(4) percent in 2000. Eighty-six percent of residents identify as white,two (2) percent identify as Asian, one (1) percent identify as Native American, and one (1) percent identify as African American.The demographics of those assisted with CDBG funds are similar to Meridian's overall demographic makeup. Data from the Consolidated Plan also shows that only one (1) percent of Meridian households had no one over the age of 14 who was fluent in English. Residents living in such households are called "Limited English Proficiency" populations,or LEP. Meridian's LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho(2%). Pursuant to the City's Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination.The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: "With available resources,the City will assist all persons who feel they have been discriminated against because of race,color, religion, sex, national origin, disability,or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development,Office of Fair Housing and Equal Opportunity, Compliance Division." Consolidated Annual Performance and Evaluation Report(CAPER) 6 Page 67 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low-income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 0 0 Number of Special-Needs households to be provided affordable housing units 0 0 Total 0 0 Table 3—Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 4 0 Total 4 0 Table 4—Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY19 Action Plan set a goal of assisting four(4) LMI households achieve homeownership through acquisition of existing units. Unfortunately,ACHA had difficulty identifying households that qualified for the program that were also able to find a home within their price range.The high cost of housing combined with the limited housing stock in Meridian is a barrier for LMI families to purchase a home. Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately,the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80%or below Area Median Income as Meridian is one of the most expensive places to buy a house in Ada County.According to realtor.com,the median list price of homes in Meridian was $449.8K in December 2020,trending up 18.4%over last year. Homes were on the market a median of 41 days. These prices and timelines make it extremely difficult for LMI households to locate affordable homes. Consolidated Annual Performance and Evaluation Report(CAPER) 7 1 P a g e Page 68 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Many qualified buyers have faced bidding wars over the few affordable units that come onto the market. Applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. During PY19 the City of Meridian hired a consultant to assist ACHA in updating the administration of their program to make it easier to assist qualified households. Some changes included basing the grant amount on the participants income level, increasing the amount available to participants to help bridge the gap to affordability, and being more active in the underwriting process. The City and ACHA have also been working together to provide outreach and marketing materials to stakeholders to ensure they are aware of this program. Additionally,ACHA actively promotes their program at the monthly Finally Homebuyer Seminars and mails monthly flyers to current participants in the Section 8 program. The City realizes that the difficulties identifying affordable homes in Meridian is a larger issue than just this program and believes that these funds are important to assist LMI households that would not otherwise be able to purchase a home in Meridian. The City also realizes that the housing market in this area is making it difficult for ACHA to achieve their goals regardless of the effort they put into it. For this reason,the City has extended the PY19 agreement in the hope that the changes to the program will make it easier for participants to identify and purchase homes. The City also intends to continue contracting with ACHA with PY20 funds if ACHA is able to find households that can utilize them. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 0 0 Moderate-income 0 0 Total 0 0 Table 5—Number of Households Served Narrative Information During PY19 no participants were able to locate and purchase a home that was affordable to them using CDBG funds. The City was able to hire a consultant to provide technical assistance to ACHA to streamline their process and administer the program more effectively. ACHA will continue to work with eligible households to locate and be approved for affordable housing in Meridian.There were no rental households assisted under the affordable housing goal. To ensure the Section 215 definition of affordable housing is met,ACHA requires participants to qualify as a first-time homebuyer, purchase a home that will be their principal residence, and the homebuyer's annual household income must be at or below 80%of Area Median Income.The homebuyer assistance program offered participants housing counseling and worked with potential homebuyers to find housing where the Consolidated Annual Performance and Evaluation Report(CAPER) 8 1 P a g e Page 69 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program cost of the housing is reasonable and affordable to the homebuyer, so the housing does not exceed 95 percent of the median purchase price for the area. During the Consolidated Planning process,the City of Meridian prioritized assistance for very low-income renters and/or persons at-risk of losing shelter or housing and uses this to rank projects during the application process. Often these households pay more than half of their income for rent and live in substandard housing.To assist those households with the highest/worst case needs,the City funded public service activities which provide emergency rental assistance through Jesse Tree, mortgage assistance through NeighborWorks Bosie, utility assistance through CATCH, and access to childcare through the Boys&Girls Club.The City does not require affordable housing activities to narrow its focus to households that qualify as those with "worst case needs" because it is difficult to find eligible households with the basic LMI criteria that are able to find a home to purchase within their means. The approach the City has taken up to this point is to assist with services and provisions that reduce the amount of income designated for basic living expenses(e.g.food, childcare,etc.)and allow people to utilize more of their income for housing costs. Consolidated Annual Performance and Evaluation Report(CAPER) 9 1 P a g e Page 70 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs The City of Meridian has been a member of the Ada County Continuum of Care, known as Our Path Home,for several years. City representatives have previously been involved in the Our Path Home's Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that those experiencing homelessness in Meridian's face and how to better serve them. During PY18 Our Path Home was restructured and the workgroups were absorbed by the larger group. Our Path Home partners with CATCH as the coordinated entry access point. CATCH provides outreach to those who are experiencing homelessness, especially those who are unsheltered. CATCH utilizes their services as well as those of partner agencies to assess individual needs and refer participants to appropriate services. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian's homeless population with Our Path Home. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials,and local service providers such as the West Ada County School District,Jesse Tree,and CATCH to provide support, understanding, and outreach to those experiencing homelessness in Meridian. In addition,the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters that are located in Boise as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and supportive service organizations such as CATCH and Jesse Tree to assess and address the emergency and permanent housing needs of those experiencing homelessness in Meridian. In PY19,Jesse Tree was funded through Meridian's CDBG program to provide homelessness prevention to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extremely low- income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Meridian's CDBG program provides funding to Jesse Tree to provide homelessness prevention for LMI residents who are at risk of experiencing homelessness. Statewide, Idaho utilizes the SSI/SSDI Outreach,Access and Recovery(SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness.Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the Consolidated Annual Performance and Evaluation Report(CAPER) 10 1 P a g e Page 71 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub's that address the needs of their local community.The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts.The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho's state-funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership.This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Department of Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. Our Path Home includes representation from health care facilities, mental health facilities, and correction facilities,as well as private providers that address housing, health, social services,employment, education, and youth needs.The group works to find collaborative approaches to help low-income individuals and families avoid experiencing homelessness after being discharged from publicly funded institutions and systems of care. Our Path Home partners with many organizations,such as homeless shelters,school districts, behavioral health (mental health and substance use disorder) providers, Idaho Department of Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers(FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children,veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness,facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City's CDBG program, Meridian provided funding to Ada County Housing Authority(ACHA)to provide homeownership assistance to LMI residents.The City provided funding for Jesse Tree to provide homelessness prevention and case management services to prevent and resolve needs for households in Meridan that are experiencing homelessness or at risk of experiencing homelessness.The City's funding relationships with ACHA and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for individuals and families experiencing homelessness to affordable housing units while also preventing individuals and families from experiencing homelessness. Meridian's collaboration with Our Path Home and the SOAR Steering Committee explores and addresses the needs of those experiencing homelessness in Meridian.These programs prioritize assistance based on: housing status, including chronic homelessness; presence of children;veteran's status; and size of household. To address homelessness in youth, Our Path Home refers families and youth to Hays House. Hays House offers life skills, strength-based family and individual counseling as well as assistance with education resources. These programs assist individuals and families who are at risk of or currently experiencing homelessness access services to help them become stably housed and make the transition to affordable permanent housing as needed. Our Path Home and SOAR attempt to stabilize the individual or family to reduce the likelihood of experiencing homelessness again. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of those experiencing homelessness in Meridian. Partners include the Meridian Police Department, Women's and Children's Alliance,Jesse Tree, Boys&Girls Club,West Ada County School District, City of Boise, CATCH, Our Path Home, Meridian Food Bank,SOAR Steering Committee,ACHA, NeighborWorks Boise, and many others. Consolidated Annual Performance and Evaluation Report(CAPER) 11 1 P a r, Page 72 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program These partnerships bring a collaborative approach to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness.The City's collaboration with these groups indicate the City's efforts and actions to define and meet these specific targets. Consolidated Annual Performance and Evaluation Report(CAPER) 12 Page 73 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but supports ACHA and other providers in improving public housing. Many landlords in Meridian are willing to accept Housing Voucher vouchers (Section 8)or other Permanent Supportive Housing rental assistance, but finding affordable units is a challenge.Voucher holders generally have the most success finding homes in areas that offer a wide range of affordable housing options. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and Our Path Home to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership ACHA participants are able to access programs that encourage them to become more involved in management and explore options to participate in homeownership. One such program available to ACHA participants is Family Self- Sufficiency(FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant's portion of rent is increased due to an increase in earned income,the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance,the amount in the escrow account is paid to the successful graduate. Participants are then able to use their escrow to help them achieve the goal of homeownership by using the funds for down payment and closing costs. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. Consolidated Annual Performance and Evaluation Report(CAPER) 13 Page 74 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls,tax policies affecting land, zoning ordinances, building codes,fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the Al,the City utilized the "Review of Public Policies and Practices (Zoning and Planning Codes)"form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City's zoning code. The research did not reveal any negative effects of Meridian's public policies that serve as barriers to affordable housing.This includes land use controls,tax policies affecting land, zoning ordinances, building codes,fees and charges,growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to fully addressing residents' needs are: 1) Limited supply of affordable units; and 2) Limited funding.The City has allocated funding to address needs within the limitations of funding. Additionally,the City is engaged in multiple regional conversations with neighboring communities and service providers to identify and address underserved needs, maintain housing affordabiltiy, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City's website provides information regarding lead-based paint hazards as well as links to HUD resources. The City addresses lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor's as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level.The City's Economic Development Division works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide homelessness prevention to families who are at risk of homelessness and financial assistance to homebuyers, among other activities.The City's local strategic plan intends to address poverty-based issues through the expansion of public services,focus on economic development, and expansion of quality employment opportunities for the jurisdiction's LMI population. Meridian's goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Collaboration with Our Path Home, attendance at Idaho Housing and Finance Association (IHFA)and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans Consolidated Annual Performance and Evaluation Report(CAPER) 14 1 P a g e Page 75 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD provided technical assistance to formalize standard operating procedures and guiding documents to monitor the program,track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However,the City's partnership and funding relationship with local housing services organizations including NeighborWorks Boise,Jesse Tree, and ACHA will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with Our Path Home, including private housing developers,will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction.The City's collaboration with Our Path Home, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.52O(a) During the 2017-2021 Consolidated Planning period,the City of Meridian identified impediments to housing choice and access to opportunity. Below is a list of those impediments and the steps Meridian took during this program year to address them: • Inaccessible infrastructure—During PY19,the City began construction that will improve the connection between the Five Mile Creek multi-use pathway and Lakes Place. Improvements include widening the pathway for ADA compliance and adding curbs,gutters, and a ramp. The construction is anticipated to be complete in PY20. • Lack of affordable housing—Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use CDBG funds to work with currently funded projects and identify potential new projects that assist low income and special needs residents(e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY19, CDBG funds provided 26 households with emergency rental assistance,two (2) households with mortgage assistance, eight (8) households with utility assistance, and 18 students with scholarships for extended care. • Lack of public transportation—Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission,the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), and the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC)to discuss the regional gaps in transportation options. • Lack of accessible housing—Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise,Caldwell, and Nampa CDBG Programs to develop and implement a Fair Housing campaign. Consolidated Annual Performance and Evaluation Report(CAPER) 15 1 P a g e Page 76 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requirements Per the Comprehensive Plan, a risk assessment is conducted on every project during the application process.This assessment is taken into consideration when the CDBG Scoring Committee is evaluating applications and making funding recommendations. During the program year, regular monitoring takes place with each draw.The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.)for inspection prior to reimbursement. Formal monitoring is also conducted throughout the year.A risk analysis is included as an attachment to the Subrecipient Agreement and is used to determine if a project will require a desk-review or an onsite monitor for that program year. On-site monitoring occurs at least bi-annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program.A formal desk-review is conducted for every program year that does not require an onsite monitor. Other labor monitoring activities will be conducted, as activities require, according to all HUD and federal Davis Bacon labor requirements. Including minority business outreach.All relevant activities subject to these requirements will be monitored with on-site visits as frequently as required by regulations, more if circumstances require it. Desk-side monitoring takes place with each activity draw with staff and management from both Community Development and Finances departments needing to review and sign off on any reimbursement requests. The City is currently receiving technical assistance to improve the standard operating procedures and documents to guide the program,track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date,time and location of the public hearing was published in the Meridian Press Tribune,the Idaho Statesman,and by posting the notice on the City's website two weeks in advance of the public hearing.After the notice was published,citizens had a period of 18 days to comment on the CAPER via email,telephone, or in person. A public hearing for the CAPER was held at City Hall on February 23, 2021 at the conclusion of the comment period. The City considered all comments and/or views receivedfrom residents.A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided,and voted on a resolution to adopt the final PY19 CAPER. Council meetings are held on a virtual platform where anyone can attend. There is also limited seating during the meetings at City Hall,which is a fully accessible building.Those with disabilities were encouraged to contact the City Consolidated Annual Performance and Evaluation Report(CAPER) 16 1 P a g e Page 77 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Clerk to make reasonable accommodations.Additionally, pursuant to the City's Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City's CDBG program can be found at: https://meridiancity.org/cdbg. Consolidated Annual Performance and Evaluation Report(CAPER) 17 Page 78 ttem#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public-federal $1,079,410 $507,556 Table 6-Resources Made Available Narrative Resources available this year included $367,142 that was unexpended during PY18, $424,162 from the PY19 regular allocation, and $288,106 from the CDBG-CV allocation.All previous years funding and PY19 resources were allocated to viable projects during PY19. Of the CDBG-CV funding,$77,157 remains unallocated to allow the City to direct funds toward eligible projects based on needs of the community related to COVID-19 as they present themself. Since it was so difficult to predict what the needs would be during this unprecedented time,the decision was made to reserve this funding for the time being. During PY19 the City expended $493,860 in regular funds and $13,696 in CV funds. The following activities did not fully expend their award and will carry over into PY20: • PY19 Homebuyer Assistance—due to the shortage in Meridian's housing market,ACHA's Homebuyer Assistance program participants had difficulty finding available homes that are affordable to them. • PY19 MMH/MMS Streetlights—design is complete and the construction is in contract. This project is expected to be complete by March 2021. • PY19 Fairview Ave.Sidewalk Connection—design is complete and the construction is in contract. This project is expected to be complete by Summer 2021. There were also a couple of projects that were closed out in PY19 with funds remaining: • PY19 Admin—due to the closures throughout the country, budgeted expenses such as trainings and conferences were unavailable. • PY20 Fair Housing—completed slightly under budget. • PY19 Utility Assistance—there were fewer households requesting utility assistance than CATCH had anticipated. They are unsure of the reason. • PY19 Scholarship Program—the Boys and Girls Club ended the year slightly under budget. • PY18 Chateau/Chief Joseph Streetlights—completed construction under budget. In total,there is roughly$22K that will be reallocated to one of the alternative projects identified in the PY20 Action Plan. It is anticipated that the PY19 projects listed above that are being carried over into PY20 will also have funds remaining,so the City will wait until the Spring to complete an amendment to the PY20 Action Plan that will incorporate all funding to be reprogrammed in PY20. Consolidated Annual Performance and Evaluation Report(CAPER) 18 1 P a g e Page 79 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Identify the geographic distribution and location of investments Target Area Planned Percentage of Actual Percentage of Narrative Description Allocation Allocation n/a n/a n/a n/a Table 7—Identify the geographic distribution and location of investments Narrative The City of Meridian's basis for allocating projects is geographically delineated within its municipal boundaries. Funding is determined by meeting national objectives, qualifying eligible activities, and through a competitive application process.The City does not specify target areas either by Census Tract or Block Group. There are eight(8) Census Tracts that are either fully or partially within Meridian's municipal boundaries. Census Tracts 103.21, 103.22, 103.33,and 103.35 fall within Meridian's LMI area.The use of CDBG funding is not pre- determined on areas of LMI concentration.The Boys&Girls Club is located in downtown Meridian while the Allumbaugh House,Jesse Tree,and NeighborWorks are located in Boise; however, LMI clients served reside throughout Meridian. Multiple low-moderate area activities were conducted during PY19: sidewalk construction was completed in Census Tract 103.21 with additional sidewalk construction beginning in Census Tracts 103.21 and 103.33; streetlight installation and modernization was completed in Census Tracts 103.33 and 103.35; and,the Library,which serves Census Tracts 103.21, 103.22, 103.33,and 103.35, completed the upgrade to make its restrooms ADA compliant. Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds through its annual entitlement;this is the only HUD funding that the City directs toward community development type projects.The City pays staff salaries for administration of the program and for staff time on projects the City administers, such as streetlights. It is estimated the City leverages$50,000 in local funds to administer this program. No publicly owned land or property was leveraged during PY19. Public Housing programs including Family Self-Sufficiency,Section 8, and Public Housing Comprehensive Grants provide additional funding to improve the overall resources available to those who receive services from ACHA. While no funds are leveraged for this program to provide direct payment for downpayment and/or closing costs for the Homeownership Assistance program,ACHA leverages staff time to administer the program and work with participants.This is estimated to be $4,726 of federal funds and $1,310 in general funds. The Boys&Girls Clubs of Ada County receives additional funding from the Idaho Department of Health and Welfare and private donations. These funds are leveraged to provide staff time and additionl scholarships to the Boys&Girls Club programs. It is estimated that$7,000 of State funds and $16,000 in general funds were used for this program. Jesse Tree partners with local banks,foundations, institutions, and Cities to help fund programs including homelessness prevention.Jesse Tree receives multiple federal grants, including ESG. It is estimated that$1,300 in federal funds and $2,700 in general funds were leveraged to administer the program and provide supportive services Consolidated Annual Performance and Evaluation Report(CAPER) 19 1 P a g e Page 80 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program to participants who reside in Meridian. CATCH receives private donations and estimated leveraging$500 of these funds for staff time to administer their program. The Meridian Library District estimates that$2,700 in local funds was used to leverage staff time to oversee the contractor for this project and for administration of the CDBG funds made available to them. The Meridian Development Corporation (MDC), NeighborWorks Boise, and Terry Reilly did not leverage other funds with CDBG funds to complete their projects. Consolidated Annual Performance and Evaluation Report(CAPER) 20 1 P a g e Page 81 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program CR-45 - Jurisdiction 91.520(d) Specify the nature of, and reasons for, any changes in the jurisdiction's program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No Consolidated Annual Performance and Evaluation Report(CAPER) 21 Page 82 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 1 - Public Comment No public comments have been received at this time. Consolidated Annual Performance and Evaluation Report(CAPER) 22 1 P a g e Page 83 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Idaho Statesman Legal Notice: Meridian Press Tribune Legal Notice: Website: F 4 C 0 meridiancity.org/cdbg/ O M�' EFIMAN�- Residents Business City Government Stay Informed Pay Utility Bill BG Projects Resources Planningand Reporting Announcements Crystal Campbell Announcements Phone:208-489-0575 The City of Meridian CDBG Program Consolidated Annual Performance and Evaluation Report(CAPER)is available ccampbell@meridiancity.org for public comment from February 5,2021 to February 23,2021. Comments can be submitted to Crystal Campbell at ccampbell@meridiancity.org.There will be a public hearing on February 23,2021 during the City Council meeting that begins at 6 pm at Meridiancity.org/live. If you have questions,please contact Crystal at ccampbell@meridiancity.org or(208)489-0575. O © ("a", 0000 Home I Want To... Contact Accessibility r C-ME IDIA, J0 Type hereto search m COM)DO Client-Security 12 1 Consolidated Annual Performance and Evaluation Report(CAPER) 23 1 P a g e Page 84 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 2 -PR03 Activity Summary Report Consolidated Annual Performance and Evaluation Report(CAPER) 241 Page 85 AMENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 1 'ZoG CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"0e MERIDIAN PGM Year: 2016 Project: 0003-Public Facilities/ Infrastructure IDIS Activity: 83-MDC Sidewalks Design Status: Completed 6/24/2020 12:00:00 AM Objective: Create suitable living environments Location: 33 E Broadway Ave Meridian, ID 83642-2619 Outcome: Availability/accessibility Matrix Code: Sidewalks(03L) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 05/08/2017 Description: Meridian Development Corporation will work to design and construction new sidewalks in an LMI area of Meridian. Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2016 B16MC160006 $54,208.66 $0.00 $54,208.66 Total Total $54,208.66 $0.00 $54,208.66 Proposed Accomplishments Public Facilities : 5 Total Population in Service Area: 1,995 Census Tract Percent Low/Mod: 50.88 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2016 This project is for design. in Q$of Py16, this activity was put under contract with an engineering design firm with the designs to be finalized and constructed during PY17. 2017 Design complete. MDC has gone out to bid twice, but has not received a proposal within the approved amount. MDC will be going out to bid again in December and will recruit additional contractors to apply. Construction is anticipated to begin in PY18. 2018 The design of this activity is related to LMI Sidewalk Construction (#85). The sidewalk is currently under construction and anticipated to be completed by November 30, 2019. This activity is anticipated to be completed and closed by January 31, 2020. 2019 Sidewalk project related to this design (IDIS#85)was completed in May 2020. Now able to close out design phase. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 86 PR03 - MERIDIAN Page: 1 of 26 AMENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 2 'ZoG II II II CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEvEV'0,e MERIDIAN PGM Year: 2017 Project: 0002-Sidewalks Construction/Improvements IDIS Activity: 85-MDC Sidewalk Construction Status: Completed 6/24/2020 12:00:00 AM Objective: Create suitable living environments Location: E Carlton Ave Meridian, ID 83642 Outcome: Availability/accessibility Matrix Code: Sidewalks(03L) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 12/22/2017 Description: Construction of sidewalk segments in LMI area of Meridian. Associated with design activities in Activity number 83. Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year 2015 B15MC160006 $13,896.36 $0.00 $13,896.36 CDBG EN 2016 B16MC160006 $30,307.16 $0.00 $30,307.16 2017 B17MC160006 $177,407.30 $61,991.64 $177,407.30 2018 B18MC160006 $140,584.29 $91,047.54 I $140,584.29 Total Total $362,195.11 $153,039.18 $362,195.11 Proposed Accomplishments Total Population in Service Area: 1,995 Census Tract Percent Low/Mod: 50.88 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2017 This project is related to Activity#83, MDC Sidewalk Design. The sidewalk construction has been out for bid twice, but the only bids received have been well over budget. MDC will be putting out to bid again in December 2018 and will include the budgeted amount to encourage contractors to submit a reasonable bid. Construction is anticipated to begin in PY18. 2018 Sidewalks are under construction and anticipated to be complete by November 30, 2019. This activity is anticipated to be closed by January 31, 2020. 2019 Installed ninety-one (91)feet of sidewalk in front of 438 E. State Avenue; two hundred seventy-seven (277)feet of sidewalk along NE 5th Street, between E. Carlton Avenue and E. State Avenue;fifteen (15)feet of sidewalk between 438 E. State Avenue and NE 5th Street;three hundred thirty-nine(339)feet of sidewalk along south side of E. Carlton Avenue between NE 4th Street and NE 5th Street; and three hundred and thirty (330)feet of sidewalk along the south side of E. Carlton Avenue from the eastern side of NE 2nd Street to NE 4th Street. Sidewalks, curb cuts, and ramps are in compliance with ADA. This project improves safety and accessibility to schools and other necessary community resources in one of Meridian's LMI areas. ------------------------------------------------------------------------------------------------------------------------------------------------------------ Page 87 PR03 - MERIDIAN Page: 2 of 26 AMENrpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 3 'ZoG CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"-de MERIDIAN PGM Year: 2018 Project: 0008-City of Meridian-Streetlight Installation-Chateau Drive IDIS Activity: 92- E. Chateau/Chief Joseph Streetlights Status: Completed 9/30/2020 12:00:00 AM Objective: Create suitable living environments Location: 33 E Broadway Ave IDAHO Meridian, ID 83642-2619 Outcome: Availability/accessibility Matrix Code: Street Improvements(03K) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 02/08/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2016 B16MC160006 $25,000.00 $25,000.00 $25,000.00 2018 I B18MC160006 $34,200.18 $34,200.18 $34,200.18 Total Total $59,200.18 $59,200.18 $59,200.18 Proposed Accomplishments People(General) : 625 Total Population in Service Area:2,100 Census Tract Percent Low/Mod:45.71 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2018 This activity began in October 2019 and is anticipated to be completed by November 2019. 2019 Modernized or installed a total of 26 (11 in Phase 1 and 15 in Phase 2)streetlights in the LMI area around Chief Joseph Elementary. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 88 PR03 - MERIDIAN Page: 3 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 * G) Integrated Disbursement and Information System Page: 4 'ZoG CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEVE"ce MERIDIAN PGM Year: 2018 Project: 0006-Meridian Library District ADA Improvements IDIS Activity: 99-Meridian Library ADA Improvements Status: Completed 12/18/2019 1:06:48 PM Objective: Create suitable living environments Location: 1326 W Cherry Ln Meridian, ID 83642-1516 Outcome: Availability/accessibility Matrix Code: Other Public Improvements Not Listed National Objective: LMA in 03A-03S (03Z) Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 02/08/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2018 B18MC160006 $69,716.00 $69,716.00 $69,716.00 Total Total $69,716.00 $69,716.00 $69,716.00 Proposed Accomplishments Public Facilities : 2 Total Population in Service Area: 18,795 Census Tract Percent Low/Mod:42.80 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2018 Construction for this project was complete on October 4, 2019.This activity should be closed out by November 30, 2019. 2019 Construction to make two(2)restrooms ADA compliant was completed in October 2019. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 89 PR03 - MERIDIAN Page: 4 of 26 AMENrOFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 -J * Integrated Disbursement and Information System Page: 5 1 1111 II CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"-de MERIDIAN PGM Year: 2018 Project: 0012-City of Meridian-Streetlight Installation-Crestwood Area IDIS Activity: 100-Crestwood/Fenway Streetlights Status: Completed 12/31/2019 12:00:00 AM Objective: Create suitable living environments Location: 1134 W Crest Wood Dr 1134 W Crest Wood Dr Meridian, Outcome: Availability/accessibility ID 83642-2821 Matrix Code: Street Improvements(03K) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 05/01/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2018 B18MC160006 $34,578.09 $13,833.09 $34,578.09 Total Total $34,578.09 $13,833.09 $34,578.09 Proposed Accomplishments People(General) : 908 Total Population in Service Area: 3,465 Census Tract Percent Low/Mod: 60.61 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2018 Preconstruction conference took place in September, construction will occur during October 2019 and activity completed by November 30, 2019. 2019 Modernized 23 streetlights in an LMI area. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 90 PR03 - MERIDIAN Page: 5 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 6 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�Oe MERIDIAN PGM Year: 2019 Project: 0003-Homeownership Assistance IDIS Activity: 101 -ACHA Homeownership Assistance Status: Open Objective: Provide decent affordable housing Location: 1001 S Orchard St Boise, ID 83705-1932 Outcome: Affordability Matrix Code: Homeownership Assistance-excluding National Objective: LMH Housing Counseling under 24 CFR Activity to prevent, prepare for, and respond to Coronavirus: No 5.100(13B) Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2019 B19MC160006 $40,000.00 $0.00 $0.00 Total Total $40,000.00 $0.00 $0.00 Proposed Accomplishments Households(General) : 4 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 0 0 Female-headed Households: 0 0 ----------------------------------------------------------------------- Page 91 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 6 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 7 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 The City provided technical assistance to the subrecipent that provided new policies and procedures. We hope these changes will help utilize grant funds to a larger group of potential applicants.ACHA hired a full time Homeownership Coordinator who will be responsible for contacting lenders and identifying new applicants. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 92 PR03 - MERIDIAN Page: 7 of 26 AMENrpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 � * Integrated Disbursement and Information System Page: 8 1 1111 II CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEvE"0e MERIDIAN PGM Year: 2019 Project: 0008-Administration IDIS Activity: 102-Admin Status: Completed 9/30/2020 12:00:00 AM Objective: Location: Outcome: Matrix Code: General Program Administration (21A) National Objective: Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2019 B19MC160006 $21,622.95 $21,622.95 $21,622.95 Total Total $21,622.95 $21,622.95 $21,622.95 Proposed Accomplishments Actual Accomplishments Owner Renter Total Person Number assisted: Hispanic Total Hispanic Total Hispanic Total Hispanic Total p White: 0 0 Black/African American: 0 0 Asian: 0 0 American Indian/Alaskan Native: 0 0 Native Hawaiian/Other Pacific Islander: 0 0 American Indian/Alaskan Native&White: 0 0 Asian White: 0 0 Black/African American &White: 0 0 American Indian/Alaskan Native&Black/African American: 0 0 Other multi-racial: 0 0 Asian/Pacific Islander: 0 0 Hispanic: 0 0 Total: 0 0 0 0 0 0 0 0 Female-headed Households: 0 --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 93 PR03 - MERIDIAN Page: 8 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 9 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 Low Mod 0 Moderate 0 Non Low Moderate 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments No data returned for this view. This might be because the applied filter excludes all data. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 94 PR03 - MERIDIAN Page: 9 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 Cd * G) Integrated Disbursement and Information System Page: 10 'ZoG II II II I CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEVEV'0,e MERIDIAN PGM Year: 2019 Project: 0002-Youth Extended Care Scholarships IDIS Activity: 103-Boys&Girls Club Scholarship Program Status: Completed 9/30/2020 12:00:00 AM Objective: Create suitable living environments Location: 911 N Meridian Rd Meridian, ID 83642-2241 Outcome: Availability/accessibility Matrix Code: Child Care Services(05L) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2019 B19MC160006 $12,818.14 $12,818.14 $12,818.14 Total Total $12,818.14 $12,818.14 $12,818.14 Proposed Accomplishments People(General) : 35 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 22 4 Black/African American: 0 0 0 0 0 0 5 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 2 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 29 4 Female-headed Households: 0 0 ----------------------------------------------------------------------- Page 95 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 10 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 11 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 16 Low Mod 0 0 0 11 Moderate 0 0 0 2 Non Low Moderate 0 0 0 0 Total 0 0 0 29 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Boys&Girls Club provided 31 total scholarships to 29 different youth. Scholarships ranged from general memberships to Early Risers, Sunrise Club, before and after school programs, KinderClub and Transportation Programs. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 96 PR03 - MERIDIAN Page: 11 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 12 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�Oe MERIDIAN PGM Year: 2019 Project: 0006-CATCH Utility Assistance IDIS Activity: 104-CATCH Utility Assistance Status: Completed 9/30/2020 12:00:00 AM Objective: Create suitable living environments Location: 503 S Americana Blvd Boise, ID 83702-6730 Outcome: Availability/accessibility Matrix Code: Subsistence Payment(05Q) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2019 B19MC160006 $3,314.98 $3,314.98 $3,314.98 Total Total $3,314.98 $3,314.98 $3,314.98 Proposed Accomplishments People(General) : 135 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 22 15 Black/African American: 0 0 0 0 0 0 3 3 Asian: 0 0 0 0 0 0 14 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 39 18 Female-headed Households: 0 0 ----------------------------------------------------------------------- Page 97 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 12 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 13 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 39 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 39 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 CATCH anticipated serving 135 households from May-September 2020 in response to COVID-19 economic impacts in the City of Meridian, but only served 39 households.While not entirely sure why there were not more referrals,The Salvation Army said they believe that unemployment benefits and extended utility moratoriums might be part of the reason that fewer people applied than anticipated.They said that their overall Project Share numbers have been and continue to be lower than expected. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 98 PR03 - MERIDIAN Page: 13 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 Cd * G) Integrated Disbursement and Information System Page: 14 'ZoG II II II CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEVEV'0,e MERIDIAN PGM Year: 2019 Project: 0004-Streetlight Improvements Near Schools IDIS Activity: 105-MMH/MMS Streetlights Status: Open Objective: Create suitable living environments Location: 1507 W 8th St Meridian, ID 83642-2013 Outcome: Availability/accessibility Matrix Code: Street Improvements(03K) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 12/19/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2019 B19MC160006 $121,662.00 $19,894.00 $19,894.00 Total Total $121,662.00 $19,894.00 $19,894.00 Proposed Accomplishments People(General) : 664 Total Population in Service Area: 13,885 Census Tract Percent Low/Mod: 57.94 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Public Works worked with a contractor to build out the design and complete the streetlight report to submit to HUD. --------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 99 PR03 - MERIDIAN Page: 14 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 _ * G) Integrated Disbursement and Information System Page: 15 IG II II II ��I CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEVEV'0,e MERIDIAN PGM Year: 2019 Project: 0001 -Homelessness Prevention and Stability IDIS Activity: 106-Jesse Tree Homelessness Prevention Status: Completed 9/30/2020 12:00:00 AM Objective: Create suitable living environments Location: 1121 W Miller St Boise, ID 83702-6920 Outcome: Sustainability Matrix Code: Subsistence Payment(05Q) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2019 B19MC160006 $24,500.00 $24,500.00 $24,500.00 Total Total $24,500.00 $24,500.00 $24,500.00 Proposed Accomplishments People(General) : 93 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 54 15 Black/African American: 0 0 0 0 0 0 4 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 3 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 2 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 2 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 65 15 Female-headed Households: 0 0 0 Page 100 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 15 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 16 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 20 Low Mod 0 0 0 38 Moderate 0 0 0 7 Non Low Moderate 0 0 0 0 Total 0 0 0 65 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Jesse Tree spent$24,500 in accordance with the agreement.The organization conducted housing inspections,which transitioned to virtual housing inspections during COVID at the approval of the grant administrator. Prevention assistance was provided to 23 Meridian households (65 individuals),who were eligible consistent with CDBG, City of Meridian, and Jesse Tree standards. In the Subrecipient Agreement Jesse Tree had set out to serve 93 people, but this goal was not met due to the rising cost of rent and higher financial needs for Meridian families.All households served were low to moderate income. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 101 PR03 - MERIDIAN Page: 16 of 26 AMENrpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 � * Integrated Disbursement and Information System Page: 17 1 1111 II CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"0e MERIDIAN PGM Year: 2019 Project: 0009-Fair Housing IDIS Activity: 109- Fair Housing Status: Completed 9/30/2020 12:00:00 AM Objective: Location: Outcome: Matrix Code: Fair Housing Activities(subject to National Objective: 20%Admin Cap)(21 D) Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 10/17/2019 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2019 B19MC160006 $9,951.00 $9,951.00 $9,951.00 Total Total $9,951.00 $9,951.00 $9,951.00 Proposed Accomplishments Actual Accomplishments Owner Renter Total Person Number assisted: Hispanic Total Hispanic Total Hispanic Total Hispanic Total p White: 0 0 Black/African American: 0 0 Asian: 0 0 American Indian/Alaskan Native: 0 0 Native Hawaiian/Other Pacific Islander: 0 0 American Indian/Alaskan Native&White: 0 0 Asian White: 0 0 Black/African American &White: 0 0 American Indian/Alaskan Native&Black/African American: 0 0 Other multi-racial: 0 0 Asian/Pacific Islander: 0 0 Hispanic: 0 0 Total: 0 0 0 0 0 0 0 0 Female-headed Households: 0 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 102 PR03 - MERIDIAN Page: 17 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 18 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 Low Mod 0 Moderate 0 Non Low Moderate 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments No data returned for this view. This might be because the applied filter excludes all data. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 103 PR03 - MERIDIAN Page: 18 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 * G) Integrated Disbursement and Information System Page: 19 'ZoG II II II CDBG Activity Summary Report (GPR) for Program Year 2019 9egN DEVEV'0,e MERIDIAN PGM Year: 2019 Project: 0005-Fairview Ave Sidewalk Connection IDIS Activity: 110- Fairview Ave Sidewalk Connection Status: Open Objective: Create suitable living environments Location: 835 E Fairview Ave Meridian, ID 83642-1806 Outcome: Availability/accessibility Matrix Code: Sidewalks(03L) National Objective: LMA Activity to prevent, prepare for, and respond to Coronavirus: No Initial Funding Date: 05/13/2020 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year 2018 B18MC160006 $71,353.83 $69,376.01 $69,376.01 CDBG EN 2019 B19MC160006 $190,292.93 $36,593.99 $36,593.99 2020 B20MW160006 $118,353.24 $0.00 $0.00 Total Total $380,000.00 $105,970.00 $105,970.00 Proposed Accomplishments People(General) : 2,350 Total Population in Service Area:4,810 Census Tract Percent Low/Mod: 71.41 Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Idaho Power is scheduled to move the pole the week of 10-12. Once complete the contractor will be onsite to begin the work. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 104 PR03 - MERIDIAN Page: 19 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 Cd * G) Integrated Disbursement and Information System Page: 20 'ZoG CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"ce MERIDIAN PGM Year: 2019 Project: 0010-CV-Public Services IDIS Activity: 111 -Allumbaugh House CV Status: Open Objective: Create suitable living environments Location: 400 N Allumbaugh St Boise, ID 83704-9209 Outcome: Availability/accessibility Matrix Code: Substance Abuse Services(05F) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus:Yes Initial Funding Date: 06/30/2020 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2020 B20MW160006 $16,366.00 $3,526.21 $3,526.21 Total Total $16,366.00 $3,526.21 $3,526.21 Proposed Accomplishments People(General) : 250 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 11 4 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 1 1 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 2 2 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 14 7 Female-headed Households: 0 0 ---------------------------------------------------------------------- Page 105 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 20 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 21 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 6 Low Mod 0 0 0 4 Moderate 0 0 0 4 Non Low Moderate 0 0 0 0 Total 0 0 0 14 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Terry Reilly provided case management to 14 Meridian residents. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 106 PR03 - MERIDIAN Page: 21 of 26 AOMENTO, U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. oN Office of Community Planning and Development Time: 13:00 Cd * Integrated Disbursement and Information System Page: 22 'ZoG CDBG Activity Summary Report (GPR) for Program Year 2019 9eg1V DEVE"ce MERIDIAN PGM Year: 2019 Project: 0010-CV-Public Services IDIS Activity: 112- Emergency Rental Assistance CV Status: Open Objective: Provide decent affordable housing Location: 1121 W Miller St Boise, ID 83702-6920 Outcome: Availability/accessibility Matrix Code: Subsistence Payment(05Q) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus:Yes Initial Funding Date: 06/30/2020 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG JEN 2020 B20MW160006 $31,250.00 $0.00 $0.00 Total Total $31,250.00 $0.00 $0.00 Proposed Accomplishments People(General) : 60 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 0 0 Female-headed Households: 0 0 ---------------------------------------------------------------------- Page 107 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 22 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 23 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 0 Low Mod 0 0 0 0 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 0 Percent Low/Mod Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 Jesse Tree did not serve any households with the CV funding during PY19. They struggled with households not following through with appointments and budgeting. They will continue working with Meridian residents to provide assistance. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 108 PR03 - MERIDIAN Page: 23 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 24 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�Oe MERIDIAN PGM Year: 2019 Project: 0010-CV-Public Services IDIS Activity: 113-Mortgage Assistance CV Status: Open Objective: Provide decent affordable housing Location: 3380 W Americana Ter Ste 120 Boise, ID 83706-2501 Outcome: Availability/accessibility Matrix Code: Subsistence Payment(05Q) National Objective: LMC Activity to prevent, prepare for, and respond to Coronavirus:Yes Initial Funding Date: 06/30/2020 Description: Financing Fund Type Grant Year Grant Funded Amount Drawn In Program Year Drawn Thru Program Year CDBG EN 2020 B20MW160006 $163,333.00 $10,169.83 $10,169.83 Total Total $163,333.00 $10,169.83 $10,169.83 Proposed Accomplishments People(General) : 66 Actual Accomplishments Owner Renter Total Person Number assisted: Total Hispanic Total Hispanic Total Hispanic Total Hispanic White: 0 0 0 0 0 0 6 0 Black/African American: 0 0 0 0 0 0 0 0 Asian: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native: 0 0 0 0 0 0 0 0 Native Hawaiian/Other Pacific Islander: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&White: 0 0 0 0 0 0 0 0 Asian White: 0 0 0 0 0 0 0 0 Black/African American &White: 0 0 0 0 0 0 0 0 American Indian/Alaskan Native&Black/African American: 0 0 0 0 0 0 0 0 Other multi-racial: 0 0 0 0 0 0 0 0 Asian/Pacific Islander: 0 0 0 0 0 0 0 0 Hispanic: 0 0 0 0 0 0 0 0 Total: 0 0 0 0 0 0 6 0 Female-headed Households: 0 0 ---------------------------------------------------------------------- Page 109 --------------------------------------------------------------------------------------------------------- - PR03 - MERIDIAN Page: 24 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 25 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Income Category. Owner Renter Total Person Extremely Low 0 0 0 1 Low Mod 0 0 0 5 Moderate 0 0 0 0 Non Low Moderate 0 0 0 0 Total 0 0 0 6 Percent Low/Mod 100.0% Annual Accomplishments Years Accomplishment Narrative #Benefitting 2019 NeighborWorks Boise assisted 2 households with mortgage assistance and will continue promoting the program to Meridian residents through social media, mailings, and informational venues. -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 110 PR03 - MERIDIAN Page: 25 of 26 �MENTpFy U.S. Department of Housing and Urban Development Date: 29-Jan-2021 Item#3. pN Office of Community Planning and Development Time: 13:00 * Integrated Disbursement and Information System Page: 26 y2oG II II II ��z CDBG Activity Summary Report (GPR) for Program Year 2019 9e4N DEVE�pe MERIDIAN Total Funded Amount: $1,404,716.11 Total Drawn Thru Program Year: $737,456.49 Total Drawn In Program Year: $507,555.56 -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Page 111 PR03 - MERIDIAN Page: 26 of 26 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 3 - PR26 Financial Summary Report for PY19 Funding Consolidated Annual Performance and Evaluation Report(CAPER) 51 Page 112 P��.pENTpF Office of Community Planning and Development DATE: 01-29-21 U.S. Department of Housing and Urban Development TIME: 17:44 Item#3. Integrated Disbursement and Information System PAGE: 1 ao �a PR26-CDBG Financial Summary Report G9eq v DE1J1r_VOR Program Year 2019 MERIDIAN ,ID PART I: SUMMARY OF CDBG RESOURCES 01 UNEXPENDED CDBG FUNDS AT END OF PREVIOUS PROGRAM YEAR 367,142.28 02 ENTITLEMENT GRANT 424,162.00 03 SURPLUS URBAN RENEWAL 0.00 04 SECTION 108 GUARANTEED LOAN FUNDS 0.00 05 CURRENT YEAR PROGRAM INCOME 0.00 05a CURRENT YEAR SECTION 108 PROGRAM INCOME(FOR SI TYPE) 0.00 06 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00 06a FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 07 ADJUSTMENT TO COMPUTE TOTAL AVAILABLE 0.00 08 TOTAL AVAILABLE(SUM, LINES 01-07) 791,304.28 PART II: SUMMARY OF CDBG EXPENDITURES 09 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 462,285.57 10 ADJUSTMENT TO COMPUTE TOTAL AMOUNT SUBJECT TO LOW/MOD BENEFIT 0.00 11 AMOUNT SUBJECT TO LOW/MOD BENEFIT(LINE 09+ LINE 10) 462,285.57 12 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 31,573.95 13 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 14 ADJUSTMENT TO COMPUTE TOTAL EXPENDITURES 0.00 15 TOTAL EXPENDITURES(SUM, LINES 11-14) 493,859.52 16 UNEXPENDED BALANCE(LINE 08-LINE 15) 297,444.76 PART III: LOWMOD BENEFIT THIS REPORTING PERIOD 17 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 18 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00 19 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 462,285.57 20 ADJUSTMENT TO COMPUTE TOTAL LOW/MOD CREDIT 0.00 21 TOTAL LOW/MOD CREDIT(SUM, LINES 17-20) 462,285.57 22 PERCENT LOW/MOD CREDIT(LINE 21/LINE 11) 100.00% LOW/MOD BENEFIT FOR MULTI-YEAR CERTIFICATIONS 23 PROGRAM YEARS(PY)COVERED IN CERTIFICATION PY: 2018 PY: 2019 PY: 2020 24 CUMULATIVE NET EXPENDITURES SUBJECT TO LOW/MOD BENEFIT CALCULATION 776,830.76 25 CUMULATIVE EXPENDITURES BENEFITING LOW/MOD PERSONS 633,894.76 26 PERCENT BENEFIT TO LOW/MOD PERSONS(LINE 25/LINE 24) 81.60% PART IV: PUBLIC SERVICE(PS)CAP CALCULATIONS 27 DISBURSED IN IDIS FOR PUBLIC SERVICES 40,633.12 28 PS UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 29 PS UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 30 ADJUSTMENT TO COMPUTE TOTAL PS OBLIGATIONS 0.00 31 TOTAL PS OBLIGATIONS(LINE 27 + LINE 28-LINE 29+ LINE 30) 40,633.12 32 ENTITLEMENT GRANT 424,162.00 33 PRIOR YEAR PROGRAM INCOME 0.00 34 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PS CAP 0.00 35 TOTAL SUBJECT TO PS CAP(SUM, LINES 32-34) 424,162.00 Page 113 36 PERCENT FUNDS OBLIGATED FOR PS ACTIVITIES(LINE 31/LINE 35) 9.58% P��.pENTpF Office of Community Planning and Development DATE: 01-29-21 U.S. Department of Housing and Urban Development TIME: 17:44 Item#3. Integrated Disbursement and Information System PAGE: 2 ao �a PR26-CDBG Financial Summary Report G9eq v DE1J1r_VOR Program Year 2019 MERIDIAN ,ID PART V: PLANNING AND ADMINISTRATION(PA)CAP 37 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 31,573.95 38 PA UNLIQUIDATED OBLIGATIONS AT END OF CURRENT PROGRAM YEAR 0.00 39 PA UNLIQUIDATED OBLIGATIONS AT END OF PREVIOUS PROGRAM YEAR 0.00 40 ADJUSTMENT TO COMPUTE TOTAL PA OBLIGATIONS 0.00 41 TOTAL PA OBLIGATIONS(LINE 37+ LINE 38-LINE 39+LINE 40) 31,573.95 42 ENTITLEMENT GRANT 424,162.00 43 CURRENT YEAR PROGRAM INCOME 0.00 44 ADJUSTMENT TO COMPUTE TOTAL SUBJECT TO PA CAP 0.00 45 TOTAL SUBJECT TO PA CAP(SUM, LINES 42-44) 424,162.00 46 PERCENT FUNDS OBLIGATED FOR PA ACTIVITIES(LINE 41/LINE 45) 7.44% Page 114 P��.pENTpF Office of Community Planning and Development DATE: 01-29-21 U.S. Department of Housing and Urban Development TIME: 17:44 Item#3. Integrated Disbursement and Information System PAGE: 3 ao �a PR26-CDBG Financial Summary Report G9eq v DE1J1r_VOR Program Year 2019 MERIDIAN ,ID LINE 17 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 17 Report returned no data. LINE 18 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 18 Report returned no data. LINE 19 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Plan IDIS IDIS Voucher Activity Name Matrix National Year Project Activity Number Code Objective Drawn Amount 2018 8 92 6327598 E. Chateau/Chief Joseph Streetlights 03K LMA $37,000.00 2018 8 92 6419455 E. Chateau/Chief Joseph Streetlights 03K LMA $22,200.18 2018 12 100 6329264 Crestwood/Fenway Streetlights 03K LMA $13,833.09 2019 4 105 6378572 MMH/MMS Streetlights 03K LMA $9,667.00 2019 4 105 6387932 MMH/MMS Streetlights 03K LMA $6,532.50 2019 4 105 6391941 MMH/MMS Streetlights 03K LMA $1,809.50 2019 4 105 6412641 MMH/MMS Streetlights 03K LMA $1,481.00 2019 4 105 6423955 MMH/MMS Streetlights 03K LMA $404.00 03K Matrix Code $92,927.27 2017 2 85 6330951 MDC Sidewalk Construction 03L LMA $85,179.86 2017 2 85 6347858 MDC Sidewalk Construction 03L LMA $57,929.10 2017 2 85 6383268 MDC Sidewalk Construction 03L LMA $9,930.22 2019 5 110 6390641 Fairview Ave Sidewalk Connection 03L LMA $62,185.00 2019 5 110 6396926 Fairview Ave Sidewalk Connection 03L LMA $8,393.00 2019 5 110 6403032 Fairview Ave Sidewalk Connection 03L LMA $242.00 2019 5 110 6419445 Fairview Ave Sidewalk Connection 03L LMA $35,150.00 03L Matrix Code $259,009.18 2018 6 99 6322971 Meridian Library ADA Improvements 03Z LMA $69,716.00 03Z Matrix Code $69,716.00 2019 2 103 6338158 Boys&Girls Club Scholarship Program 05L LMC $2,529.84 2019 2 103 6366975 Boys&Girls Club Scholarship Program 05L LMC $576.00 2019 2 103 6391688 Boys&Girls Club Scholarship Program 05L LMC $1,212.20 2019 2 103 6419408 Boys&Girls Club Scholarship Program 05L LMC $8,500.10 05L Matrix Code $12,818.14 2019 1 106 6333978 Jesse Tree Homelessness Prevention 05Q LMC $6,190.00 2019 1 106 6341763 Jesse Tree Homelessness Prevention 05Q LMC $1,071.00 2019 1 106 6350451 Jesse Tree Homelessness Prevention 05Q LMC $2,590.00 2019 1 106 6361781 Jesse Tree Homelessness Prevention 05Q LMC $900.00 2019 1 106 6368612 Jesse Tree Homelessness Prevention 05Q LMC $4,143.00 2019 1 106 6376400 Jesse Tree Homelessness Prevention 05Q LMC $1,284.00 2019 1 106 6383272 Jesse Tree Homelessness Prevention 05Q LMC $3,140.00 2019 1 106 6394944 Jesse Tree Homelessness Prevention 05Q LMC 2019 1 106 6403073 Jesse Tree Homelessness Prevention 05Q LMC Page 115 2019 1 106 6412921 Jesse Tree Homelessness Prevention 05Q LMC P��.pENTpF Office of Community Planning and Development DATE: 01-29-21 U.S. Department of Housing and Urban Development TIME: 17:44 Item#3. Integrated Disbursement and Information System PAGE: 4 ao �a PR26-CDBG Financial Summary Report G9eq v DE1J1r_VOR Program Year 2019 MERIDIAN ,ID Plan IDIS IDIS Voucher Activity Name Matrix National Year Project Activity Number Code Objective Drawn Amount 2019 1 106 6422662 Jesse Tree Homelessness Prevention 05Q LMC $927.00 2019 6 104 6383832 CATCH Utility Assistance 05Q LMC $1,479.88 2019 6 104 6395046 CATCH Utility Assistance 05Q LMC $1,022.53 2019 6 104 6404603 CATCH Utility Assistance 05Q LMC $652.78 2019 6 104 6412610 CATCH Utility Assistance 05Q LMC $159.79 05Q Matrix Code $27,814.98 Total $462,285.57 LINE 27 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 27 Activity to prevent, Plan IDIS IDIS Voucher prepare for, Fund Matrix National Year Project Activity Number and respond Activity Name Grant Number Type Code Objective to Coronavirus Drawn Amount 2019 2 103 6338158 No Boys&Girls Club Scholarship Program B19MC160006 EN 05L LMC $2,529.84 2019 2 103 6366975 No Boys&Girls Club Scholarship Program B19MC160006 EN 05L LMC $576.00 2019 2 103 6391688 No Boys&Girls Club Scholarship Program B19MC160006 EN 05L LMC $1,212.20 2019 2 103 6419408 No Boys&Girls Club Scholarship Program B19MC160006 EN 05L LMC $8,500.10 0511- Matrix Code $12,818.14 2019 1 106 6333978 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $6,190.00 2019 1 106 6341763 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $1,071.00 2019 1 106 6350451 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $2,590.00 2019 1 106 6361781 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $900.00 2019 1 106 6368612 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $4,143.00 2019 1 106 6376400 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $1,284.00 2019 1 106 6383272 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $3,140.00 2019 1 106 6394944 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $1,600.00 2019 1 106 6403073 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $1,005.00 2019 1 106 6412921 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $1,650.00 2019 1 106 6422662 No Jesse Tree Homelessness Prevention B19MC160006 EN 05Q LMC $927.00 2019 6 104 6383832 No CATCH Utility Assistance B19MC160006 EN 05Q LMC $1,479.88 2019 6 104 6395046 No CATCH Utility Assistance B19MC160006 EN 05Q LMC $1,022.53 2019 6 104 6404603 No CATCH Utility Assistance B19MC160006 EN 05Q LMC $652.78 2019 6 104 6412610 No CATCH Utility Assistance B19MC160006 EN 05Q LMC $159.79 05Q Matrix Code $27,814.98 No Activity to prevent,prepare for,and respond to Coronavirus $40,633.12 Total $40,633.12 LINE 37 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 37 Page 116 P��.pENTpF Office of Community Planning and Development DATE: 01-29-21 U.S. Department of Housing and Urban Development TIME: 17:44 Item#3. Integrated Disbursement and Information System PAGE: 5 ao �a PR26-CDBG Financial Summary Report G9eq v DE1J1r_VOR Program Year 2019 MERIDIAN ,ID Plan IDIS IDIS Voucher Activity Name Matrix National Year Project Activity Number Code Objective Drawn Amount 2019 8 102 6341249 Admin 21A $1,092.03 2019 8 102 6369458 Admin 21A $8,521.66 2019 8 102 6394210 Admin 21A $789.48 2019 8 102 6424883 Admin 21A $10,279.78 2019 8 102 6427913 Admin 21A $940.00 21A Matrix Code $21,622.95 2019 9 109 6341249 Fair Housing 21D $1,000.00 2019 9 109 6394208 Fair Housing 21D $1,931.00 2019 9 109 6424881 Fair Housing 21D $7,020.00 21D Matrix Code $9,951.00 Total $31,573.95 Page 117 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 4 - PR26 Financial Summary Report for COVID-19 Funding Consolidated Annual Performance and Evaluation Report(CAPER) 57 Page 118 �MENT Office of Community Planning and Development DATE: 11 23 20 o� U.S. Department of Housing and Urban Development TIME: 16:11 Item#3. c Integrated Disbursement and Information System PAGE: 1 v PR26-CDBG-CV Financial Summary Report 6 111111 OR MERIDIAN,ID eqN DEVEV PART I: SUMMARY OF CDBG-CV RESOURCES 01 CDBG-CV GRANT 288,106.00 02 FUNDS RETURNED TO THE LINE-OF-CREDIT 0.00 03 FUNDS RETURNED TO THE LOCAL CDBG ACCOUNT 0.00 04 TOTAL AVAILABLE(SUM, LINES 01-03) 288,106.00 PART II: SUMMARY OF CDBG-CV EXPENDITURES 05 DISBURSEMENTS OTHER THAN SECTION 108 REPAYMENTS AND PLANNING/ADMINISTRATION 13,696.04 06 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 0.00 07 DISBURSED IN IDIS FOR SECTION 108 REPAYMENTS 0.00 08 TOTAL EXPENDITURES(SUM, LINES 05-07) 13,696.04 09 UNEXPENDED BALANCE(LINE 04-LINE8) 274,409.96 PART III: LOWMOD BENEFIT FOR THE CDBG-CV GRANT 10 EXPENDED FOR LOW/MOD HOUSING IN SPECIAL AREAS 0.00 11 EXPENDED FOR LOW/MOD MULTI-UNIT HOUSING 0.00 12 DISBURSED FOR OTHER LOW/MOD ACTIVITIES 0.00 13 TOTAL LOW/MOD CREDIT(SUM, LINES 10-12) 0.00 14 AMOUNT SUBJECT TO LOW/MOD BENEFIT(LINE 05) 13,696.04 15 PERCENT LOW/MOD CREDIT(LINE 13/LINE 14) 0.00% PART IV: PUBLIC SERVICE(PS)CALCULATIONS 16 DISBURSED IN IDIS FOR PUBLIC SERVICES 13,696.04 17 CDBG-CV GRANT 288,106.00 18 PERCENT OF FUNDS DISBURSED FOR PS ACTIVITIES(LINE 16/LINE 17) 4.75% PART V: PLANNING AND ADMINISTRATION(PA)CAP 19 DISBURSED IN IDIS FOR PLANNING/ADMINISTRATION 0.00 20 CDBG-CV GRANT 288,106.00 21 PERCENT OF FUNDS DISBURSED FOR PA ACTIVITIES(LINE 19/LINE 20) 0.00% Page 119 �MENT Office of Community Planning and Development DATE: 11 23 20 o� U.S. Department of Housing and Urban Development TIME: 16:11 Item#3. c Integrated Disbursement and Information System PAGE: 2 v PR26-CDBG-CV Financial Summary Report 6 111111 OR MERIDIAN,ID eqN DEVEv LINE 10 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 10 Report returned no data. LINE 11 DETAIL:ACTIVITIES TO CONSIDER IN DETERMINING THE AMOUNT TO ENTER ON LINE 11 Report returned no data. LINE 12 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 12 Report returned no data. LINE 16 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 16 Plan Year IDIS Project IDIS Voucher Activity Name Matrix National Activity Number Code Objective Drawn Amount 2019 10 111 6404608 Allumbaugh House CV 05F LMC $1,136.74 6427901 Allumbaugh House CV 05F LMC $1,284.00 6427902 Allumbaugh House CV 05F LMC $1,105.47 113 6421697 Mortgage Assistance CV 05Q LMC $3,652.83 6425005 Mortgage Assistance CV 05Q LMC $6,517.00 Total $13,696.04 LINE 19 DETAIL:ACTIVITIES INCLUDED IN THE COMPUTATION OF LINE 19 Report returned no data. Page 120 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 5 - PR26 Activity Summary Consolidated Annual Performance and Evaluation Report(CAPER) 60 Page 121 Item#3. PR26 - Activity Summary by Selected Grant Date Generated: 01/29/2021 Grantee: MERIDIAN Grant Year: 2019 Formula and Competitive Grants only Total Grant Amount for 2019 Grant year = $424,162.00 State Grantee Grant Grant Activity Matrix National IDIS Activity to prevent, Activity Amount Funded Amount Drawn % of CDBG Drawn Total CDBG Funded Total CDBG Drawn Name Year Number Group Code Objective Activity prepare for, and Status From Selected Grant From Selected Grant From Selected Amount Amount respond to Coronavirus Grant/Grant (All Years All Sources) (All Years All Sources) ID MERIDIAN 2019 IB19MC160006 Administrative And Planning 21A 102 No Completed $21,622.95 $21,622.95 $21,622.95 $21,622.95 ID MERIDIAN 2019 IB19MC160006 Administrative And Planning 21D 109 No Completed $9,951.001 $9,951.001 $9,951.00 $9,951.00 Total Administrative And Planning $31,573.951 $31,573.951 7.44% $31,573.95 $31,573.95 ID IMERIDIAN 12019 IB19MC160006 Housing 113B ILMH 101 No Open $40,000.001 $0.001 $40,000.00 $0.00 Total Housing $40,000.001 $0.00 0.000/0 $40,000.00 $0.00 ID MERIDIAN 12019 IB19MC160006 Public Improvements 03K ILMA 105 No Open $121,662.001 $20,239.001 $121,662.00 $20,239.00 ID MERIDIAN 12019 IB19MC160006 Public Improvements 03L ILMA -110 No Open $190,292.931 $36,593.991 $760,000.00 $317,910.00 Total Public Improvements $311,954.93 $56,832.99 13.40% 881,662.00 338,149.00 ID MERIDIAN 2019 B19MC160006 Public Services 05L LMC 103 No Completed $12,818.14 $12,818.141 $12,818.14 $12,818.14 ID MERIDIAN 2019 IB19MC160006 Public Services 05Q LMC 104 No Completed $3,314.981 $3,314.981 $3,314.98 $3,314.98 ID MERIDIAN 2019 IB19MC160006 Public Services 05Q LMC 106 No Completed $24,500.001 $24,500.001 $24,500.00 $24,500.00 Non CARES Related Public Services $40,633.12 $40,633.12 9.580/0 $40,633.12 $40,633.12 Total 2019 $424,162.00 $129,040.061 30.42% $993,869.07 $410,356.07 Grand Total $424 162.00 $129,040.06 30.42% $993,869.07 $410,356.07 Page 122 Item#3. City of Meridian Community Development Block Grant ( CDBG ) Program Attachment 6 - Resolution Consolidated Annual Performance and Evaluation Report(CAPER) 62 Page 123 2/16/2021 PY19 CAPER I Prezi Item#3. WHAT IS A ` HOUSING CAPER? AFFORDABILITY COMMUNITY INVOLVEMENT GOALS & OUTCOMES Meridian CDBGProgramFUNDING Enal Step NER 4� � 1 Presenter vie page 124 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi ri INIPPPW Item#3. What ■ Is ■ • Consolidated Annual Performance and Evaluation Report (CAPER) • Annual accomplishments • Evaluation of progress toward Consolidated Plan goals • Transparency to the public IL 0 Presenter vie page 125 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi IF r Item#3. Goals & Outcomes Goals are identified in the Consolidated Plan P • Analysis of Impediments to Fair Housing • Housing Market Analysis • Community Engagement Presenter vie page 126 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. ■ ■ mprove Accessibility • MSC completed construction of sidewalks to improve safety and accessibility for estimated 1 ,955 residents in an LMI neighborhood. • Public Works modernized 49 streetlights in multiple LMI neighborhoods to impro, and safety for an estimated 3,530 residents in two separate areas. • The Meridian Library upgraded the main restrooms to make them AAA compliant provide better access to an estimated 1 ,000 community-members with disabiliti 1 F r , Presenter vie Page 127 https://prezi.com/p/edit/atgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. Enhance omeowners or uni ies Ada County Housing Authority (ACHA) qualified several participants throughout tl but they were ultimately unable to identify housing or were outbid s❑ it was no Ic affordable. The City provided ACHA with technical assistance to update their processes. Median Home Increase in Past Median Time on Value Year Market 0 Presenter vie Page 128 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. Provide Soc'ial S • Meridian Boys & Girls Club provided scholarships for 29 children. • Jesse Tree provided emergency rental assistance for 65 people. • CATCH provided utility assistance for 39 people. Terry Reilly provided behavioral health crisis management services to 14 people c COVID- 19 at the Allumbough House. NeighborWorks Boise provided emergency mortgage assistance for 6 people a f f e CQVID- 19. •- N+ P;w 0 Presenter vie page 129 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. Provide Soc'ial S Goal Outcome Meridian Boys & Girls Club I 40 Individuals 32 scholarships for 29 childi Jesse Tree 93 Individuals Rental assistance for 26 hoi (65 individuals) MCATCH, Inc. 8 Individuals Utility assistance for $ haus individuals) Terr Refill Allumbau h House* 250 Individuals Case management for 14 in y y exp. 313112021 NeighborWorks Boise* 66 Individuals Mortgage assistance for 2 h exp. 3/31/2021 (6 individuals) *Separate funding under the CARES Act. Expires June 4, 2026. Presenter vie page 130 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi wolowItem#3. Stab 'il 'ize Rental The HUD code for rental assistance falls under public services, so these outcomes c reported under the goal of Providing Social Services. Presenter vie Page 131 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. ruin and Fair Housing • Subrecipient Management (e.g. monitoring, technical i oversight of construction projects to ensure complionl regulations such as Davis Bacon 8'$8 NNW' • Administering additional CO111D-19 funding • Ensure deadlines are met for timeliness, reporting, an • Ongoing training • Process improvements (e,g, monitoring, application, b • Meridian, Boise, Nampa, and Caldwell coordinating or of Impediments • Fair Housing radio campaign in April Presenter vie Page 132 https://prezi.com/p/edit/atgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi r "low Item#3. Progress an 2017 - 2021 Consolidated Plan Improve Accessibility Enhance Homeownership Provide Social Services Provide Opportunities Homelf Goal: 220 individuals Goal: 11 households Goal: 2,055 individuals Goal: 5 ind Outcomes to Date; 26,355 Outcomes to Date: 4 Outcomes to date: 4,127 Outcomes individuals households individuals individuals Progress: Goal met Progress: At 36% of goal Progress: Goal met Progress: i Presenter vie page 133 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi 91pomm Item#3. Ava'llable Fund 'in PY16 2.32% PY17 5.74% CV 26.69% VA yPY18 25.95%%$1,079,410 PY19 39.30%��' Presenter vie page 134 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. ,MffAdmin PY19 Fair Housing Boys & Girls Club CATCH Expend 'itures Jesse Tree NeighborWorks $ 507556 Terry Reilly MMHIMMS Streetlights MSC Sidewalk Chateau/Chief Josep... Library Restrooms Crestwood/Fenway... Fairview Ave Sidewalk 0 40,000 80,000 121 Administration Public Facilities & Infrastructure Presenter vie page 135 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 Unspent Funds Projects to be Completed in PY20 Completed Under Budget ACHA Homebuyer Assistance Admin and Fair Housing MMHIMMS Streetlights CATCH Utility Assistance t Fairview Ave. Sidewalk Connection Bays & Girls Club Scholarships ChateaulChief Joseph Streetlight Estimated $22,000 to be reallocated. Presenter vie https://prezi.com/p/edit/atqsqdIknx0. 2/16/2021 PY19 CAPER I Prezi ir 10419"Irg Item#3. Housming A • Childcare so parents can work and paV more toward housing expenses • Homeownership Assistance Program • Homeowner Rehab Program Presenter vie Page 137 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. r ■ Homebuyer Assistance Programs P1,17 --"ql rppp-- 74191 F" --"qqq Number L'I �F, 84% "1 r,FFI 7 5% -d I - r Households - Ownership- r Since LeastYears II ' � + Presenter vie page 138 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi IFItem#3. Collaborat'ive o r s • Our Path Home • Behavioral Health Board • Meridian Anti-Drug Coalition • Housing and Homelessness Roundtable • Neighbors United Presenter vie Page 139 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi prItem#3. Updates Draft CAPER Page 7; Zillow data exchanged for realtor.com Page 18: Corrected total amount available in chart Attachment 1 ; Will include public comments, public notice, and resolution prior to submitting to HI Presenter vie page 140 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. CAPER Timeline 1Public Comment Period February ! Public .a FebruarV ! 3 Final Version and Resolution "W Submit to 1 Presenter vie page 141 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 2/16/2021 PY19 CAPER I Prezi Item#3. r ■ Contact I Crystal Campbell ccompbell@meridiancitV.org (208) 489-D575 Community Development Department, City Hall https:§meridiancitV.org/cdbg/ 0 Presenter vie page 142 https:Hprezi.com/p/ediVatgsgdlknx0q/ 1/1 AD# 71501AD# LEGAL NOTICE CITY OF MERIDIAN NOTICE OF PUBLIC HEARING AND PUBLIC COMMENT PERIOD Regarding Meridian 's Community Development Block Grant (CDBG) Program The City of Meridian has been designated an Entitlement Community by the U. S . Department of Housing and Urban De- velopment ( HUD) . This designation allows the City to receive funds annually from HUD's Community Development Block Grant (CDBG ) Program . At the end of each program year, the City must submit to HUD a Consolidated Annual Performance and Evaluation Re- port (CAPER) identifying the projects the City has undertaken during the year to achieve their Consolidated Plan goals and objectives. This report Is designed to update and account for the use of CDBG funding and the progress of approved proj- ects undertaken as part of Meridian Is CDBG program . No new projects , funding information , or grant ideas are reviewed or proposed in this year's CAPER . ALL CITIZENS ARE INVITED to attend a virtual public hear- ing on Tuesday, February 23 , 2021 , at 6100 P. M . at htt s :/ meridiancity,org/live regarding the Program Year 2019 CAPER . Special invitation is extended to persons with disabilities , resi- dents of assisted housing , and Meridian business and property owners. Meridian City Hall is a handicapped accessible facil- ity. Individuals requiring accommodation of physical , sight, or hearing impairments or language interpretation please contact the City Clerk at (208) 888=4433 . All citizens may review the CAPER and provide testimony. Copies of the drafted CAPER will be available February 5 , 2021 on the City's CDBG website , hftp ://www, merldiancity.org/cdba , A PUBLIC COMMENT PERIOD WILL BE OPEN FROM FEBRUARY 51 2021 THROUGH THE PUBLIC HEARING ON FEBRUARY 23 , 2021 , During this period , all comments should be addressed to Crystal Campbell , who may be con- tacted at : City of Meridian , Community Development Depart- f ment, 33 E . Broadway, Meridian , ID 83642 ; (208) 489=0575 ; or ccampbell @ meridiancity.org February 5 , 2021 71501 I i I AFFIDAVIT OF PUBLICATION STATE OF IDAHO 21410 71501 County of Ada 1 MERIDIAN, CITY OF SHARON JESSEN of the State of Idaho, being of first duly sworn, deposes 33 E . BROADWAY AVENUE and says . MERIDIAN, ID 83642 IN That I am a citizen of the United States , and at all times hereinafter mentioned was over the age of eighteen years, and not a party to the above entitled action . 2 . That I am the Principle Cleric of the Meridian Press , a weekly newspaper published in the State of Idaho ; that the said newspaper is in general circulation in the said county of Ada, and in the vicinity of Meridian , Idaho and has been uninterruptedly published in said County during a period of seventy - eight consecutive weeks prior to the first publication of this notice , a copy of which is hereto attached . 3 . That the notice , of which the annexed is a printed copy, was published in said newspaper 1 times ( s) in the regular and entire issue of said paper, and was printed in the newspaper proper, and not in a supplement That said notice was published the following: 02/ 05 / 2021 SHARON JESSEN STATE OF IDAHO County of Canyon and Ada On this 8th day of February, in the year of 2021 before me a Notary Public, personally appeared . SHARON JESSEN , known or identified to me to be the person whose name is subscribed to the within instrument, and being by me first duly sworn , declared that the statements therein are true , and acknowledge to me that he/she executed the same . °� � � nnr ►rr® C�Q-�i<✓t/l z'�y °°°°°EEN R. Nr11i OF�Wes , e i�4C`S° NON e �� adsNON Notary Public of IdahoNON VSONON AWON RC :ZSON Ona ONO Ors a My commission expires �Q �j,jNOW= '� 71501 , ON )� e h� No . 701 °1a4r;yF' � Fo D �,N Planning Presentation and Outline for Land Use Public Hearings Changes to Agenda: None Item #4: Scentsy Campus (H-2021-0002) Application(s):  Development Agreement Modification Size of property, existing zoning, and location: This site consists of 11.74-acres of land, zoned C-G, and is located at 2499 E. Pine Ave. History:  In 2007, the subject property was part of a larger annexation and rezoning consisting of 170 acres of land known as Pinebridge.  In 2010, a development agreement modification was approved for 35 +/- acres of the Pinebridge Subdivision (Scentsy Campus MDA 10-010, Instr.111052691). This was requested on behalf of Scentsy to develop a distribution center and corporate campus.  AFTER the development agreement modification, Scentsy purchased the subject property and included it into a new plat of 7 commercial lots specifically for Scentsy.  Because the subject property was purchased and replatted into this subdivision after the Scentsy Campus development agreement modification, it is still part of the Pinebridge Development Agreement.  In November of 2020, the applicant requested a pre-application meeting to discuss the construction of an approximately 211,000 sq. ft. warehouse building on the subject property. Because the property is zoned C-G under the Pinebridge DA, warehouse uses are not allowed as a principally-permitted use. Comprehensive Plan FLUM Designation: Commercial Summary of Request: This DA Modification is to bring the subject property into the existing Scentsy Campus DA and modify it to expand the allowed uses to include the warehouse uses, update the concept plan to reflect as-built conditions and future plans as well as update the concept elevations. There are two staff recommendations with this DA Mod. The first is that Section 4.1 proposes to add “light industrial” as an allowed use. LI would allow many more uses in addition to warehousing, such as public utilities, indoor and outside storage facilities, freight and truck terminals, vehicle impound and repair, and indoor shooting ranges. Staff recommended a revision to specific “warehouse” uses. The applicant is amenable to this change. The second revision is the concept plan. The staff report mentions the Plan conforms with how the campus has subsequently built out and future plans, except what was originally shown as a future site was shown as open space (concept plan shows it green with a pond). The applicant has responded that pad is vacant but they do intend to eventually develop it. The applicant has submitted a revised concept plan that labels the pad site for “future development.” Staff recommends the Council incorporate this updated concept plan into the new DA. Staff Recommendation: Staff recommends approval with the revision to Section 4.1 adding only “warehouse” uses and incorporating the revised concept plan as reflected at the February 23, 2021 Council meeting. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2021-0002, as presented in the staff report for the hearing date of February 23, 2021 and the updated concept plan, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number File Number H-2021-0002, as presented during the hearing on February 23, 2021, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number File Number H-2021-0002 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #5: Schnebly Annexation (H-2020-0115) Application(s): Annexation & Zoning Size of property, existing zoning, and location: This site consists of 0.63-acre of land, zoned RUT in Ada County, located at 2690 E. Franklin Rd. Comprehensive Plan FLUM Designation: Commercial Summary of Request: The Applicant proposes to annex 0.75-acre of land with an R-2 (Low-Density Residential) zoning district. The reason for annexation is the existing septic system on the SFR property failed late last year and the Applicant had to hook-up to City water & sewer service. No new development or redevelopment of the property is proposed at this time and the use will remain residential for the foreseeable future. As a provision of hook-up to City services, annexation into the City is required. The Comprehensive Plan FLUM designation for this property is Commercial. Because there is an existing home on this property and the use is proposed to remain residential, an R-2 zoning district is requested (as recommended by Staff) as a “placeholder” zoning district until the property redevelops or a change of use is proposed in the future. At such time, the property should be rezoned and the use/development should be consistent with the Commercial FLUM designation. To ensure future development is consistent with the Comprehensive Plan, Staff recommends a DA is required as a provision of annexation that requires the property to be rezoned and the agreement modified to include a conceptual development plan consistent with the Commercial designation prior to any change in use or redevelopment of the property. This would not prevent the Applicant from selling the property for continued residential use but would preclude it from being subdivided to increase the density on the property and further the residential use of the property. Commission Recommendation: Approval 1. Summary of Commission public hearing: a. In favor: Rich Schnebly, Applicant b. In opposition/commented: None c. Written testimony: Brad Miller, Adler Industrial; Rich Schnebly, Applicant 2. Key issue(s) of public testimony: a. Concern pertaining to compatibility of R-2 zoning of the property with adjacent industrial uses to the north – suggests commercial zoning might be more compatible and a better option. (note: R-2 zoning is just a “place holder” zone until redevelopment occurs in the future – at that time it will be rezoned to a commercial zoning district) b. The Applicant requests not to have a development agreement requirement for this property due to financial constraints pertaining to paying an additional DA fee. 3. Key issue(s) of discussion by Commission: a. Buffer requirements that may apply on adjacent industrial property if the subject property is zoned residential instead of commercial as designated on the FLUM (a buffer was already required on the adjacent property to the north); b. The reasons for requirement of a Development Agreement and whether or not one is needed to ensure future development is consistent with the Commercial designation. 4. Commission change(s) to Staff recommendation: None 5. Outstanding issue(s) for City Council: None Written Testimony since the Commission Hearing: None Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2020-0115, as presented in the staff report for the hearing date of February 23, 2021, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2020-0115, as presented during the hearing on February 23, 2021, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2020-0115 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #6: Prescott Ridge (H-2020-0047) Application(s):  Annexation & Zoning  Preliminary Plat  Private Street – approved by the Director st Note: At the December 1 hearing, the Council moved to remand the project back to the Commission for the out-parcel at the NEC of the site adjacent to the commercial development to be included in the annexation area and development plan for the site. Since that time, the Applicant has acquired the out-parcel and submitted updated plans that include the parcel in st the development area. The staff report has been updated accordingly. The Commission heard this project on January 21 and recommended approval of the updated plans and annexation boundary. Size of property, existing zoning, and location: This site consists of 124.07 acres of land, zoned RUT in Ada County, located on the south side of W. Chinden Blvd./SH 20-26 & on the east side of N. McDermott Rd. History: A portion of this site consists of Lot 18, Block 1, Peregrine Heights Subdivision (formerly deed restricted agricultural lot for open space – non-farm that has since expired). Comprehensive Plan FLUM Designation: MU-R (10.27 acres) along Chinden Blvd. & MDR (113.5 acres) to the south (3-8 units/acre) Summary of Request: Annexation of a total of 128.21 acres of land with R-8 (99.53 acres), R-15 (8.82 acres) and C-G (19.85 acres) zoning districts is requested for the development of a mix of residential & medical office uses, including a hospital with emergency care. WASD plans to develop a school on the eastern portion of the annexation area separate from this development. A Master Plan for the residential portion & concept plan for the medical campus portion of the site is proposed. The residential portion will include a mix of SFR attached & detached homes, townhomes & MFR apartments; the commercial portion will include a 3-story 181,000 s.f. hospital with 60+/- in-patient beds & a 4-story 80,000 s.f. medical office building proposed to include 20,000 s.f. of retail and restaurant uses on the entire first floor to serve the employment area and adjacent neighborhood. The medical campus is proposed to include medical services geared toward women’s health & pediatrics. A concept plan was submitted for the medical campus that depicts the hospital centrally located in the southern portion of the site and the medical office building at the NEC of the site. The SFR uses are principally permitted in the R-8 & R-15 districts; the school, MFR development & hospital will require CUP approval of the uses prior to development & are subject to specific use standards. One of the standards for hospitals that provide emergency care is that the location has a direct access on an arterial street; however, because the UDC prohibits new approaches directly accessing a state highway, no other access is available except for N. Rustic Oak Way, a collector street, along the east boundary of the site which connects to the highway. The City Council should determine if this meets the intent of the requirement; if so, it should be memorialized in the DA; if not, Council may deny the emergency care component of the hospital use. ITD has denied the Applicant’s request for a direct access to the SH 20-26 for the medical campus. A preliminary plat is proposed consisting of 371 buildable lots \[317 SFR (102 attached & 215 detached units), 38 townhome, 14 MFR, 1 commercial & 1 school\], 42 common lots and 6 other (shared driveway) lots on 124.81 acres of land in the proposed R-8, R-15 & C-G zoning districts. The minimum lot size proposed in the SFR portion of the development is 4,000 s.f. with an average lot size of 6,028 s.f.; the average townhome lot size is 2,302 s.f. The overall gross density is 2.96 units/acre with a net density of 7.68 units/acre. The gross density of the R-8 portion is 3.07 units/acre with a net density of 7.07 units/acre & the gross density of the R-15 portion is 7.57 units/acre with a net density of 13.8 units/acre consistent with the density desired in the associated MDR & MU-R designated areas. The subdivision is proposed to develop in 9 phases as depicted on the phasing plan over a time period of 4 to 5 years. The north/south collector street will be constructed from W. Chinden Blvd. in alignment with Pollard Ln. across Chinden Blvd. to the north & extend to the southern boundary with the 1st phase. The commercial & SFR portion of the site will develop first, followed by the townhomes and then the MFR apartments. The school property is not included in the phasing plan as it is under separate ownership & will develop separately from the residential portion. Access is proposed in the residential portion of the development via (1) collector street (Rustic Oak Way) from Chinden, which extends through the site to the south boundary & will eventually extend to McMillan Rd.; access via McMillan Rd. is proposed at the west boundary. A collector street is proposed from Rustic Oak to the east for access to the school site. Stub streets are proposed to adjacent properties for future extension; an additional stub street is recommended by Staff to be provided to the out-parcel at the SWC of the site. Access is proposed to the commercial portion of the development from Rustic Oak with a frontage road running through the site parallel to Chinden, which will provide access to the traffic signal at the Rustic Oak/Chinden intersection when the property to the west of Peregrine Heights redevelops – secondary emergency access is proposed via Serenity Ln. to the commercial portion of the site (Serenity Ln. is designated for emergency vehicle access on the Peregrine Heights subdivision plat, note #6). The frontage road is proposed instead of a backage road for consideration by Council since a public street isn’t desirable in this area. The Director has approved private streets in the townhome portion of the development with a mew in accord with UDC standards. The ACHD 5-Year Work Plan shows no road improvements in this area; Chinden was recently widened to 4 travel lanes adjacent to the site. Preliminary plat lines are shown in red that are either in process or have been approved. A parking plan was submitted for the overall development that depicts a total of 497 on-street parking spaces available for guest parking in the SFR portion of the development. Qualified open space is proposed in excess of UDC standards – a minimum of 8.04 acres (or 10%) is required based on the residential area of the subdivision (i.e. 80.42 acres); a total of 12.41 acres (or 15.41%) is proposed – consisting of the street buffer along collector streets (McDermott & Rustic Oak), open space areas of at least 50’ x 100’ in area & linear open space. A minimum of 4 qualified site amenities are required – a 3,750 s.f. clubhouse with restrooms, an exercise area, office & meeting room with an outdoor patio & a swimming pool, one large tot lot and 2 smaller tot lots with play equipment, an enclosed dog park (although this area may be just a pocket park with no dog facilities depending on what is desired for future residents), segments of the City’s multi-use pathway system, additional qualified open space exceeding 20,000 s.f. a pavilion, BBQ’s and seating area with a fire pit in accord with UDC standards. Sample photo elevations and renderings were submitted for the different home types planned in this development as shown; homes depicted are a mix of 1- & 2-story attached & detached units of varying sizes for the variety of lot sizes proposed. Building materials consist of a mix of finish materials with stone/brick veneer accents. Staff is recommending articulation & other architectural elements are provided on elevations facing collector streets for 2-story homes. Elevations for the MFR structures will be submitted with the CUP application. Conceptual renderings were submitted for the hospital & medical office building as shown; final design is required to comply with the design standards in the ASM. Commission Recommendation: Approval 1. Summary of Commission public hearing: a. In favor: Patrick Connor, Providence Properties; Stephanie Hopkins, KM Engineering (Applicant’s Representative) b. In opposition: Cory Coltrin c. Commenting: James Jacobson, Attorney representing Peregrine Heights Homeowner’s Association; Sue Ropski; Cary Pitman; Doug Haneborg d. Written testimony: Stephanie Hopkins, Applicant’s Representative (response to the staff report) e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. Opposed to development of a medical campus directly adjacent to Peregrine Heights residential subdivision and request for C-G zoning to be denied; b. Concerns pertaining to where medical waste containers will be located, location of loading docks next to residential, opposed to 4-story medical office building structure which will obstruct views, location of frontage road/emergency access along north boundary of Peregrine Heights Subdivision from Chinden Blvd.; c. Not enough buffer between existing residential properties and proposed commercial development; d. Objections to a frontage road/emergency access driveway at the north end of Peregrine Heights subdivision along Chinden Blvd.; e. Concern pertaining to light trespass from the commercial site on the adjacent residential properties; e. Clarification from the Applicant that this is not a trauma center – most business will be related to women’s health procedures and not emergency services. 3. Key issue(s) of discussion by Commission: a. Supportive of the continued changes that have made to the development plan by the Developer at the request of Staff and the neighbors; b. In favor of the proposed medical campus in this location of the City and belief it’s an appropriate use for the MU-R designated property; c. Empathy for the impacts to the residential property owners adjacent to MU-R designated property and proposed commercial development; 4. Commission change(s) to Staff recommendation: a. Add requirement for the buffer along the west boundary of the site to incorporate a 2-foot tall berm with an 8-foot tall wall on top of the berm to assist in blocking the noise from the commercial development. This requirement is contingent upon approval from the Peregrine Heights HOA; otherwise, if not approved by the HOA, landscaping and the wall shall be installed as proposed on the concept plan (see DA provision #A.1b.9 in Section IX). 5. Outstanding issue(s) for City Council: a. Council should determine if the proposed access to the hospital via N. Rustic Oak Way, a collector street, meets the intent of the UDC (11-4-3-22), which requires hospitals that provide emergency care to have direct access on an arterial street. ITD denied a request for direct access via Chinden Blvd. for the emergency care component of the hospital per the letter to the Applicant dated May 5, 2020 included in the public record. Alternatively, Council may deny the emergency care component of the hospital use. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H- 2020-0047, as presented in the staff report for the hearing date of February 23, 2021, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2020- 0047, as presented during the hearing on February 23, 2021, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2020-0047 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Planning & Zoning Commission Meeting February 23, 2021 FLUM permitted use.-DA, warehouse uses are not allowed as a principallyPinebridgeunder the G -approximately 211,000 sq. ft. warehouse building on the subject property. Because the property is zoned Capplication meeting to discuss the construction of an -In November of 2020, the applicant requested a preDevelopment Agreement.Pinebridgedevelopment agreement modification, it is still part of the the Scentsy Campus afterinto this subdivision replattedBecause the subject property was purchased and new plat of 7 commercial lots specifically for Scentsy.AFTER the development agreement modification, Scentsy purchased the subject property and included it into a Subdivision. This was requested on behalf of Scentsy to develop a distribution center and corporate campus.Pinebridgeof the acres -In 2010, a development agreement modification was approved for 35 +/. Pinebridgeland known as In 2007, the subject property was part of a larger annexation and rezoning consisting of 170 acres of conditions and future plans as well as update the concept elevations.built -to expand the allowed uses to include the warehouse uses, update the concept plan to reflect asThis DA Modification is to bring the subject property into the existing Scentsy Campus DA and modify it this updated concept plan into the new DA. concept plan that labels the pad site for “future building.” Staff recommends the Council incorporate the pad is vacant but they do intend to eventually develop it. The applicant has submitted a revised was shown as open space (concept plan shows it green with a pond). The applicant has responded that campus has subsequently built out and future plans, except what was originally shown as a future site The second revision is the concept plan. The staff report mentions the Plan conforms with how the The applicant is amenable to this change. and repair, and indoor shooting ranges. Staff recommended a revision to specific “warehouse” uses. as public utilities, indoor and outside storage facilities, freight and truck terminals, vehicle impound “light industrial” as an allowed use. LI would allow many more uses in addition to warehousing, such There are two staff recommendations with this DA Mod. The first is that Section 4.1 proposes to add FLUM FLUM 3Story Medical Office Building-Story Hospital and 4- 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Public Hearing for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the Southwest Corner of E. Pine Ave. and N. Hickory Ave. A. Request: Modification to the Existing Development Agreement to include an 11.75-acre parcel of land, revise the approved concept plan and elevations, and include light industrial uses into the allowed uses. Page 143 Item#4. E IDIAN IDAHO C� PUBLIC HEARING INFORMATION Staff Contact:Alan Tiefenbach Meeting Date: February 23, 2021 Topic: Public Hearing for Scentsy Campus (H-2021-0002) by Sam Johnson of Scentsy, Inc., Located at the southwest corner of E. Pine Ave. and N. Hickory Ave. A. Request: Modification to the Existing Development Agreement to include an 11.75-acre parcel of land, revise the approved concept plan and elevations, and include light industrial uses into the allowed uses. Information Resources: Click Here for Application Materials Click Here to Sign Up to Testify at the City Council Public Hearing Page 144 PUBLIC HEARING SIGN IN SHEET DATE: February 23, 2021 ITEM # ON AGENDA: 5 PROJECT NAME: Scentsy Campus (H-2021-0002) PRINTED FULL NAME For Against Neutral want to Testify YES OR NO 1 C' 2 3 i 4 5 6 7 8 9 10 11 12 13 14 15 Item#4. STAFF REPORT C� W IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 2/23/2021 Legend DATE: ��Prnj�t Lac��iar TO: Mayor&City Council L FROM: Alan Tiefenbach,Associate Planner , 208-489-0573 SUBJECT: MDA H-2021-0002 Scentsy Campus -MDA LOCATION: The site is located at 2499 E. Pine Ave, at the southwest corner of E.Pine Ave. and N. Hickory Ave., in the SE %4 of Section 8,Township 3N, Range 1E. _ � r I. PROJECT DESCRIPTION 1 f I I I I II ^' Modification to existing Development Agreement(Inst. #111052691)to include subject parcel into the Scentsy Campus Development Agreement, expand the allowed uses of the development agreement to include light industrial uses, and update approved concept site plan and elevations. II. SUMMARY OF REPORT A. Applicant/Representative: Sam Johnson—2701 E. Pine Ave,Meridian,ID 83642 B. Owner: Sam Johnson, Hotl LLP, 2701 E. Pine Ave, Meridian,ID 83642 III. STAFF ANALYSIS History In 2007, 94.69 acres of land was annexed into the City, combined with an additional 75.67 acres of land and rezoned to General Retail and Service Commercial (C-G). All 170.36 acres was then platted into 61 lots as the Pinebridge Subdivision(AZ 07-006,RZ 07-010,PP 07-008).This included the 11.74- acre subject property. A development agreement (Pinebridge DA Instr.108022893) was recorded as part of the annexation. In 2010, a development agreement modification was approved for 35 +/- acres of the Pinebridge Subdivision (Scentsy Campus MDA 10-010, Instr.111052691). This was requested on behalf of Scentsy to develop a distribution center and corporate campus. The DA included modifications to the allowed uses,a conceptual site plan and elevations. The distribution center and office tower have been subsequently built out in 2010 and 2011 (CZC 10-078 and CZC 11-051). Page 1 Page 145 Item#4. In 2012, the applicant purchased the 11.75-acre subject property and included it into a new plat of 7 commercial lots specifically for Scensty,the Scentsy Commons Plat.Because the subject property was purchased and replatted into this subdivision after the Scentsy Campus development agreement modification, it is still part of the Pinebridge Development Agreement. In November of 2020,the applicant requested a pre-application meeting to discuss the construction of an approximately 211,000 sq. ft. warehouse building on the subject property. Because the property is zoned C-G under the Pinebridge DA, warehouse uses are not allowed as a principally-permitted use. Staff recommended the applicant modify the existing Scentsy Campus DA to include the subject property and expand the allowed uses to include light industrial uses in this location. The DA modification also proposes a new concept plan which includes the two existing buildings that were constructed in 2011 and 2012 as well as reflects the location of two future buildings. Elevations illustrating conceptual building architecture have also been submitted to replace existing elevations. Staff Analysis of Proposal to Modify Development Agreement a. Use All of the properties within the Scentsy Campus Development Agreement are zoned General Retail and Service Commercial District(C-G). The applicant proposes to add"light industrial use"as a principally permitted use to the development agreement. The purpose of this modification is to allow warehouse uses as a principally-permitted use for the onsite storage of raw materials and finished goods, whereas it is only allowed as an accessory use in C-G. The warehouse and office use intended in the new building would be integral to and complementary of the distribution center and office towers that have already been constructed,as well as the warehouse uses to the south on the other side of E.Commercial Street. As the property is a manufacturing and distribution center, within an intensely commercial area surrounded by I-L uses on three sides,and more than 500 feet from the nearest residential zoning (R-40), staff finds this is an appropriate use. However, staff believes additional clarification is necessary as the proposed DA amendment allows "light industrial." Light industrial"is not just specifically warehouse uses.Allowing everything permitted in light industrial would allow additional uses such as public utilities, indoor and outside storage facilities, freight and truck terminals,vehicle impound and repair,and indoor shooting ranges. Staff recommends revising 4.1 (uses allowed) to read "warehouse uses" rather than light industrial. b. Concept Plan The existing DA references a concept plan that was submitted in 2010. The Scentsy Campus as it has subsequently built out substantially conforms to the site plan,except the subject parcel being included into this present DA modification was not included, and what was shown as a future pad site at the northeast corner of the properties has been developed as open space. The applicant has already submitted a certificate of zoning compliance (CZC) for the future warehouse pending approval of this DA modification,and the existing development,proposed CZC and updated site plan are consistent. Staff supports this amendment. c. Elevations The existing DA references black and white elevations that were submitted in 2010. The existing distribution center and office tower substantially conform to the elevations. The updated color elevations as submitted reflect the architecture of the existing development and the proposed warehouse, although staff did make some minor comments during preliminary review of the CZC regarding rooflines, additional architectural features and modulation. Staff Page 2 Page 146 Item#4. believes the revised elevations as submitted would reflect the general architectural character of the existing Scentsy Campus. IV. DECISION A. Staff: Staff recommends the City Council approve the following amendment to Development Agreement#111052691 with the revision recommended by staff as shown on Exhibit A dated 1/11/21. Page 3 Page 147 Item#4. V. EXHIBITS A. Proposed Revisions to Development Agreement(date 1/11/21:) Dn-n0P3JENT AGREEMENT PARTIES: 1. City of Meriffian H-O-T- 1,LiJbIUP,Owner.-Developer THIS DES ELOPN= AGRFFA+I NT (this Agreement), iS made and entered into this day of 2�21,b �and ben; icy�flvieridian,a municipal co7poration of the State of Idaho, hereafter called CrFY- and H-O-T- 1, LLCLUT, whose address is 9699 9. 6mar4r1701 E. Pine Aye, -Meridian- ED 83642�, herema#ter called O VvrNERJD:E.TrTF1D P E R. 1. REUTALS= 1.1 TVHE RE AS, Gwuer is the sale o-%mer- in lair and-or equity-, of certain tract of land in the Coumty of Ada. State of Idaho- described in Fxhibit `A7.which is attached hereto and by this reference incorporated herein as if set forth in full,herein after referred to as the Property; and 1.2 WHEREAS: I.C. § 67?-ti511A, Idaho Code, provides that cities may.. by ordinance: require or permit as a condition of re-zoning thar the Ownerr' Developer make a written cann1it rent concerning the use or development of the subject Property-; and 1.; VL•HE RE AS,Developer has submitted an application fora Modification of the Development Agreement dated 2-2 S-OS, instnwaent W 108022893 Winebrid�Ee DA)and Modification of the Develo=ent Agreement dated 6-30-11, inst maent# 111052691 (HOT1 DA); and 1.4 WHEREAS. Owmer.-T eveloper made representations at the public hearing before the Meridian,City C'auacil, as to how the subject Property- i;ill be developed and ghat improvements will be made; and WHER&k-• ter"- _ ---- - •----- — ----=r-- ------- --- ---- ------ Pei.@re��eat e e t� �r+� F L-6 WHEREAS: City and 01.;merAX-veloper now desire to reoaove a portion of land referred to as Exhibit "A" from the original Development Agreement, and add Said land to the HOT 1 Dey ela;maent Agreement which DOJELOWENT AGREEMENT-SCENTSY 34 PAGE I OF D Page 4 Page 148 Item#4. terms have been approved by the Meridian City Council is accordance with Idaho Code Section -6511. 1.7 WEEREAS, record of the proceedings for the requested development kgreement modification fear the subject Property held the City Council. include responses of government subdivisions providing services within the City of Nle idian phumiug iurird.ictiam_and received further testimony. and comment: and 1.9 11MREAS. City Council, the A day of dmmsi;5-, 4 L. has approved Findings of Fact and Conclusions of Law and Decision and Order_ set forth in Exhibit R, which are attached hereto and by this reference incorporated herein as if set forth in hall_ hereinafter referred to as (the Findings); and 1.9 WH ERIDiS. the Findings of Fact and Conclusions of Law and Decision and Order rewires the DwnerrDeveloper to enter into a development agreement to reflect the change of ownership in the subject propertya and 1.10 OWNERMEVEELOPER deems it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement 1.%-as entered into voluntarily and at its iuging and requests; and 1.11 WHEREAS: City requires the Owner.-Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this development agreement, herein being established in accordance with the amended Comprehensive Plan of the City of Meridian adopted August 6,2002,Resolution No. -382,andthe Zoning and Development Ordinances codified i a Meridian Unified Development Code, Title 11. NOW,THE UFO RE-in consideration of the ca T ants and conditions set forth here*the parties agree as follows: 2. R�CORPOKiTIO OF RECITALS: That the above recitals are oontractual and.binding and are incorporated herein as if set&rth in full. 3. DEFE ITIO S: For all purposes of this Agreement the following words,terms, and phrases herein contained in this section shall be defined and interrpreted as herein provided for, unless the clear context of the presentation of the same regiures other- ise: 3.1 CITY: means and refers to the City of Mendiam a parr- to this Agreement which is a municipal Corporation and government subdivision of the state of Idaho,organized and existing by 1.zrtue of lair DEVELOPMENT AGREEMENT-SCEN= -G1D) PAGE 2 OF D rage Page 149 Item#4. of the State of Idaho, whose address is 33 East Broadway Avenue: Staff recommends Meridian, Idaho 83642. this be revised to read""warehouse 3.2 OW-NERTEVEZIIPER: means and refers to H.O.T. 1, LL PG, uses are allowed as 2701 E. Fine Ave.,Meridian, ID 8364-2, a principally the ply that is developing said Property and shall include auy permitted use subsequent developer(s) of the Property. within the C-G zone." 3.3 PROPERTY: means and refers to that cert= parcel(s) of Property located in the Gmunty of Ada,City of Meridian as described in Exhibit A describing the parcels to be zoned C-G (General Commercial DIM ict) attached hereto andby this reference incorporated herein as if set forth at length- USES PERMITTED BY THIS AGREEMENT: 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under Git 's Zoning Ordinance o&dified at Meridian Unified Development Code § 11-23-2 and, per this agreement, light-industrial use is allowed as a principally permitted u3e within the C-fir zone. 4.2 No change iu the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. C ONDTIIO S GO E1 R�G DEEVEELOP-%fE!%Z' OF SUBJE CT PROPERTY: 5.1. CNvneriDeveloper shall develop the Property in accordance with the following special conditions: 1. Development of the property shall substantially comply with the conceptual site plan and ele%ration submitted with the subject application and the -concepts Outlined below. 2. The fallowing -concepts shall be emplo)-ed in the development of the propel: a_ General massing of buildings, roundabouts and landscape islands in streets shall be constructed as generally shown on the conceptual site Plan PF-@Pe&@d b T: , ;BE., to . b. Pedestrian connections shall be constructed between buildings in the farm of pathways distinguished from vehicular driving surfaces through the use of pavers, colored or stored concrete, or bri&s; -c_ Common areas with site amenities(i-e.,plazas,cour yards_water features, picnic areas, flower gardens, public art, etc.) are encouraged tD be included within the development_ DaTL47PMENT AM EEMENT-SCE=44;6 3G- PAGE I OF 9 Page 6 Page 150 Item#4. d_ Exterior building ivalls should demonstrate the appearance of high- gtuhty materials of stone, brick, wood, or other native materials (acceptable materials include tinted or texhued masonry-blo&,textured or painted architeettual concrete panels_or stucco or stucco hke synthetic materials_ Smooth faced concrete block, tilt-up concrete panels_ or prefabricated steel panels are acceptable with the addition of paint and or High-quality accent materials. e_ The building design shall incorporate at leul 2 changes in one or a combination of the following: color_ texture and materials; f Rcoflines shall demonstrate 2 or more of the following: overhanging eaves,sloped roofs_two or more roofpk"s,varying parapet heights`and cornices; g. The pr1t31ary building entrances shall be clearly defined by the architechual design of the building. h_ Buildings will be constructed in the order they are generally listed on the conceptual site plan('A B,C,etc_) a. :PT @ e�a' ii t--@ ui1 �B r�3x# 1 $$e.,-Mr,xM;_Q$ , d. C:OMPL]Lk C:E PERIOD?C:ONSINT TO REZONE:This Agreement and the commitments contained herein shall be terminated,and the zoning designationreversed,upon an uncured material default of the Crvaer--Dneloper or Owner/Developer's heirs, successors_. assigns, to oomph- %pith Section 5 entitled "Conditions Governing Development of Subject Property I of this agreement within tw o rears of the date this Agreement is effective, and aver the City has complied with the notice and hearing procedxues:as outlined in Idaho Cade§ 67- 6509, or any subsequent amendments or recod.ifications thereof. 7. DE]FAULFCONSENT TO DE-ANNE rLIION AND REVERSAL OF ZONLNG DESIGNi ATI0IN: 7.1 Acts of Default- Eitherparty's failure to faithfullvcompl}with all of the terms and conditions included in this Agreement shall constitute default imder this Agreement. 7.2 Notice and Cure Period. In the event of Owner.-Developer's default of this Agreement. Owner-Developer shall have tU17 (30) days from receipt of written notice from.City to initiate commencement of action to correct the breach and cure the default,which action must be prosmited with diligence and completed within one hired eighty (180) days; provid A ho%�rnxr,_ that in the case of any such default that cannot with diligence be cured within such one lumdred eighty(180)day period,then the time allowr-d to cure such failure may be extended for march period as DEIe IMOPbMNT AGREENEEh T—5CENTSY-: W_""14) PAGE 4 OF 9 Page 7 Page 151 Item#4. B. Proposed Revised Concept Site Plan(date 1/11/21) Dated January 11,2021 INE AVE HOT entsR — yl � D. Ate! '■ .� — — — — , , �� I � C• ! - ■ i . . . . e� ITPle (To ba built _ - - I • fn2Q21p - - - �Complef- - - - - - - - . LL J LU 1 11 - .- �- COMMERCIAL S'ATE1 C. Proposed Elevations Page 8 Page 152 Item#4. } r y � f = t f a+ f ' � • � a bw s Page 9 Page 153 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Public Hearing for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. A. Request: Annexation of 0.75 of an acre of land with an R-2 zoning district. Page 154 Item#5. E IDIAN:--- IDAHO C� PUBLIC HEARING INFORMATION Staff Contact:Sonya Allen Meeting Date: February 23, 2021 Topic: Public Hearing for Schnebly Annexation (H-2020-0115) by Richard Schnebly, Located at 2690 E. Franklin Rd. A. Request: Annexation of 0.75 of an acre of land with an R-2 zoning district. Information Resources: Click Here for Application Materials Click Here to Sign Up to Testify at the City Council Public Hearing Page 155 PUBLIC HEARING SIGN IN SHEET DATE: February 23, 2021 ITEM # ON AGENDA: 6 PROJECT NAME: Schnebly Annexation (H-2020-0115) PRINTED FULL NAME For Against Neutral Want to Testify YES OR NO 1 f 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Item#5. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 2/23/2021 legend DATE: Iff Prdject Lflcfl�ian TO: Planning&Zoning Commission , 4 FROM: Sonya Allen,Associate Planner 208-884-5533 ST SUBJECT: H-2020-0115 - Schnebly Annexation =FRA ftLIN=RD LOCATION: 2690 E. Franklin Rd., in the SE 1/4 of 1 Section 8,Township 3N.,Range IE ----' I. PROJECT DESCRIPTION Annexation of 0.75-acre of land with an R-2 (Low-Density Residential)zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 0.75-acre,including adjacent right-of-way to section line of E.Franklin Rd.; 0.63-acre,exclusive of right-of-way Future Land Use Designation Commercial Existing Land Use Rural residential(one single-family home) Proposed Land Use(s) No change(continue existing residential use) Current Zoning RUT in Ada County Proposed Zoning R-2 Lots(#and type;bldg/common) NA Amenities NA Physical Features(waterways, None hazards,flood plain,hillside) Neighborhood meeting date;#of 11/21/20; 1 person called,no one attended meeting attendees: History(previous approvals) None Page 1 Page 164 Item#5. B. Project Area Maps Future Land Use Map Aerial Map Legend 0 Legends, f .� Pro}ect 0 Lacafmn I Project Lflc7-or I T J I pp " 6. 2 76_ s E LANARK ST ` E LANARK Civic I F ST 1 ' -FRA fcLIN-RD 2.73 ensih� E'FRAN VTIN'RD Lo - R sie nt aI . o Zoning Map Planned Development Map (fLegend let Project Laca-Ror _ �- I Pro4ect Lflcafian 0 I-L — Plar red Parcels JC72� ST i i t CI RUT 21 'FRA KLIN'RD =FRA fcL IN, - L-O R1 L4L F III. APPLICANT INFORMATION A. Applicant/Representative: Richard Schnebly—4050 E. Hubbard Rd.,Kuna, ID 83634 B. Owner: Same as Applicant C. Contact: Same as Applicant Page 2 Page 165 Item#5. IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper notification published 1/1/2021 2/5/2021 Radius notification mailed to properties within 300 feet 12/29/2020 2/2/2021 Public hearing notice sign posted 1/9/2021 2/13/2021 Nextdoor posting 12/29/2020 2/2/2021 V. STAFF ANALYSIS The Applicant proposes to annex 0.75-acre of land,including adjacent right-of-way to the section line of E.Franklin Rd.,with an R-2 (Low-Density Residential)zoning district. A legal description for the annexation area is included in Section VII.A.,which depicts the area within the Area of City Impact boundary. The reason for annexation is the existing septic system on the single-family residential property failed late last year and the Applicant had to hook-up to City water and sewer service.No new development or redevelopment of the property is proposed at this time and the use will remain residential for the foreseeable future. The Applicant entered into an agreement with the City for extension of domestic water and sewer service outside Meridian city limits for the subject property(Inst. #2020-151430). This agreement allowed the property to hook up to City water and sanitary sewer service with disconnection from the private well and septic system. A provision of the agreement requires the property owner to apply for annexation of the property into the City as proposed with this application. The Comprehensive Plan Future Land Use Map (FLUM) designation for this property is Commercial. Because there is an existing home on this property and the use is proposed to remain residential,an R-2 zoning district is requested as a"placeholder"zoning district until the property redevelops in the future.A commercial zoning district would create a non-conforming use(i.e. a single-family residential dwelling is not a permitted use in a commercial zoning district),which is not preferred. Prior to re-development, a rezone should be requested and development proposed consistent with the Commercial FLUM designation. To ensure future development is consistent with the Comprehensive Plan and the land use desired for this property, Staff recommends a Development Agreement as a provision of annexation pursuant to Idaho Code Section 67-6511A,that requires the property to be rezoned and the agreement modified to include a conceptual development plan prior to any change in use and/or development of the property. With future redevelopment of the property, access via E. Franklin Rd. and access and interconnectivity with adjacent properties will be evaluated in accord with the provisions listed in UDC 11-3A-3. An attached sidewalk exists along E. Franklin Rd.; a detached sidewalk may be required as set forth in UDC 11-3A-17C.A street buffer will be required along Franklin Rd. as set forth in UDC Table 11-2A-4 with landscaping per the standards listed in UDC 11-313-7C. VI. DECISION A. Staff: Staff recommends approval of the Applicant's request for annexation&zoning with the requirement of a Development Agreement per the Findings in Section IX. Page 3 Page 166 Item#5. B. The Meridian Planning&Zoning Commission heard these items on January 21, 2021. At the public hearing,the Commission moved to recommend approval of the subject AZ request. 1. Summary of Commission public hearing_ a. In favor: Rich Schnebly,Applicant b. In opposition:None c. Commenting. None d. Written testimony: Rich Schnebly,Applicant e. Staff presenting gpplication: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony a. The Applicant requests not to have a development agreement requirement for this property due to financial constraints pertaining to paving an additional DA fee. 3. Key issue(s)of discussion by Commission: a. Buffer requirements that may apply on adjacent industrial property if the subject property is zoned residential instead of commercial as designated on the FLUM (a buffer was already required on the adjacent property to the north); b. The reasons for requirement of a Development Agreement and whether or not one is needed to ensure future development is consistent with the Commercial designation. 4. Commission changes)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. None Page 4 Page 167 Item#5. VII. EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map SURYETINS L RIPPIBO � 'k 4L $FRV1C1 Anncxaton Land Description A parcel of la d being a portion of the southwest quarts of 1ha aautheast quarter of Seuiort S, Township 3 North.Range 1 EW of the Boise MuAan,Ada County,Idaho,being mare- pw[cuiarly described as follows= Commencing at the brass cap Manu4trerlt U tht earner common to Sectiam$,9, 16 and 17,T3 , R1 E as shnum on Recwd of Sun-e+r N.D.7711.Records of Ada{'witty.Idaho from which the found ka m cap monnmmt at the quarter comer commcm iD vud Sectians l£and 17 bexe,S SW 32'00'W a Aistunoc of 2571.02 fiat as shown on said Rcurd of Suacy rasp:thttx S 8913�1' W'W along the section line for a dMance of I571.18 feet to the REAL POINT OR BF:GENNING;. Theace continuing S SW 32'Or W for a distance-of 100.ioo feet: Thew,e N 00'29'W'yr for a dirmwe of 342.11 feet; 'nccnec S 72"37'WE far a distance or 105-23 fcvt; Tl --wc S 00'26' 11"E for a distance of300.95 feet to the lRRAr. PONT OF BEGINNING; Psrc,�-1 8Mt4ns 0_749 ages or 32,626 squme feet,morc Dr Icsg_ The Wx"description is wrinm from r=oni data shown on R$eord ofSurvey alp_7711,records of Ad%C ,Idaho. L 1 46 A4. 0 . 1 tM W.FWS$I..Sulks 306` Bch,ID n7U2 °Phone:309-4e15�4221 WWW-aoCUr urMY0t5-Qr,M Page 5 Page 168 Item#5. -EXHIBITMA -- - A RM ICV OF Nt SW T 4 OF THE SE P 4 If >P ADA COUNTY PDAM0 ti fia SCALE "=50' � 2690 E FRANKLfN sc AAWFX4 TION AREA 4.1 4 0.74!9 Acrew i M,626 -qquure Feed 4 s � 11463 OF 4 I � . L4 pj% I -- $W— I t`d' E Fi?Al1 UOV ROAD LEGEND BASIS OF aCAWC +t+i'NEXA TlF BotlrrAfi7 * r PARCEL LWE �. � 1t�W-}I0p�:rert kIN —WM —FA —R'w —W—R�'— RIGKT—OF—IAA Y �bt,Idaho B3702 tto www.8ct„retesurvey�1mffl A GAE ,A T€O PONT ROS No. 7711 y SATE NOV,.MM JOB 20-3[10 Page 6 Page 169 Item#5. VIII. CITY/AGENCY COMMENTS A. PLANNING DIVISION 1. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian and the property owner(s)at the time of annexation ordinance adoption. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Prior to any change in use or redevelopment of the subject property, a rezone to a commercial zoning district and a modification to this agreement shall be requested to include a conceptual development plan consistent with the Commercial Future Land Use Map(FLUM)designation and guidelines in the Comprehensive Plan. b. Future development of this site shall be consistent with the applicable standards in the City of Meridian's Unified Development Code. B. ADA COUNTY DEVELOPMENT SERVICES https:llweblink.meridianciN.oLgzl ebLinkIDocView.aspx?id=217667&dbid=0&repo=MeridianC ky IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds annexation of the subject property with an R-2 zoning district and requirement for the property to redevelop in the future consistent with the Commercial future land use map designation in the Comprehensive Plan is appropriate for this property(see Section V for more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds the proposed map amendment to the R-2 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2B-1 in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. The Commission recommends Council consider any oral or written testimony that may be provided when determining this finding. Page 7 Page 170 Item#5. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation(as applicable)is in the best interest of city. The Commission finds the proposed annexation is in the best interest of the City. Page 8 Page 171 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Public Hearing for Prescott Ridge (H-2020-0047) by Providence Properties, LLC, Located on the South Side of W. Chinden Blvd. and on the East Side of N. McDermott Rd. A. Annexation of 128.21 acres of land with R-8 (99.53 acres), R-15 (8.82 acres) and C-G (19.85 acres) zoning districts. B. Preliminary Plat consisting of 371 buildable lots [single-family residential (215 detached/102 attached), townhome (38), multi-family residential (14), commercial (1) and school (1)], 42 common lots and 6 other (shared driveway) lots] on 124.81 acres of land in the R-81 R-15 and C- G zoning districts. Page 172 Item#6. E IDIAN:-- IDAHO C� PUBLIC HEARING INFORMATION Staff Contact:Sonya Allen Meeting Date: February 23, 2021 Topic: Public Hearing for Prescott Ridge (H-2020-0047) by Providence Properties, LLC, Located on the South Side of W. Chinden Blvd. and on the East Side of N. McDermott Rd. A. Annexation of 128.21 acres of land with R-8 (99.53 acres), R-15 (8.82 acres) and C-G (19.85 acres) zoning districts. B. Preliminary Plat consisting of 371 buildable lots [single-family residential (215 detached/102 attached),townhome (38), multi-family residential (14), commercial (1) and school (1)], 42 common lots and 6 other (shared driveway) lots] on 124.81 acres of land in the R-8, R-15 and C-G zoning districts. Information Resources: Click Here for Application Materials Click Here to Sign Up to Testify at the City Council Public Hearing Page 173 PUBLIC HEARING SIGN IN SHEET DATE: February 23, 2021 ITEM # ON AGENDA: 7 PROJECT NAME: Prescott Ridge (H-2020-0047) PRINTED FULL NAME For Against Neutral Want to Testify YES OR NO 1 i i 2 3 4 5 6 7 8 9 10 11 12 13 14 15 Item#6. STAFF REPORT C� W COMMUNITY DEVELOPMENT DEPARTMENT HEARING February 23,2021 Legend DATE: , Project Lccafbn TO: Planning&Zoning Commission -- - ----- FROM: Sonya Allen,Associate Planner 208-884-5533 SUBJECT: H-2020-0047 Prescott Ridge-AZ,PP,PS-,AL'F LOCATION: South of W. Chinden Blvd. and east of M McDermott Rd., in the North %2 of Section 28,Township 4N.,Range 1 W. - (Parcels: 50428233640, R6991222210, _ 50428120950, SO428131315, ----- - _ 50428131200, SO428211102) NOTE. At the December P hearing, the Council moved to remand the project back to the Commission for the out parcel at the northeast corner of the site adjacent to the commercial development to be included in the annexation area and development plan for the site. Since that time, the Applicant has acquired the out parcel and submitted updated plans that include the parcel in the development area. The staff report has been updated accordingly. The Commission heard this project on January 21"and recommended approval of the updated plans and annexation boundary. I. PROJECT DESCRIPTION Annexation of a total of 126.53 128.21 acres of land with R-8 (99.53 acres),R-15 (8.82 acres)and C-G (19.17 19.85 acres)zoning districts; and, Preliminary Plat consisting of 395 377 371 buildable lots [34-6 32-3 single-family residential(14 102 attached-8-2-22 215/detached),6-3,38 townhome, 14 multi-family residential, 1 commercial and 1 school],3243 42 common lots and 6 other(shared driveway) lots on 423.26 42-345-3 124.81acres of land in the proposed R-8,R-15 and C-G zoning districts. Private streets are proposed within the townhome portion of the development for internal access and circulation. Aftemative Complianee to UDG 11 3F 4A.4, when*,,...nh,mes are pfoposed, is also requested.Alternative Compliance is no longer required based on the revised plan which includes a mew. Page 1 Page 174 Item#6. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 122.8 124.07 Existing/Proposed Zoning Rural Urban Transition(RUT)in Ada County(existing)/R-8,R-15 and C-G(proposed) Future Land Use Designation Medium Density Residential(MDR)(3-8 units/acre)(113.5+/-acres) with Mixed Use—Regional(MU-R)(-9 10.27+/-acres)along W. Chinden Blvd. Existing Land Use(s) Rural residential/agricultural with 1 existing single-family home Proposed Land Use(s) Residential(single-family attached/detached,townhomes&multi- family)&commercial(medical campus with a hospital and medical offices and retail/restaurant uses) _ Lots(#and type;bldg./common) 395 377 371 buildable lots(316 323 317single-family residential,63 38 townhome, 14 multi-family, 1 commercial and 1 school)/32 39 42common lots/6 other(common driveway)lots Phasing Plan(#of phases) 9 phases wF Number of Residential Units(type 316 323 317 single-family(94 102 attached/ 215 detached),(63 38) of units) townhome and(56)multi-family units Density(gross&net) Overall-3-6-3 2.96 units/acre(gross);7.86 7.68 units/acre(net) R-8 area:4-87-3.07 units/acre(gross);749 7.07 units/acre(net) R-15 area: 12.97 7.57 units/acre(gross);21.39 13.8 units/acre(net) Open Space(acres,total 44.566 4r 12.43 acres(or 44.,8 15.41%) [%]/buffer/qualified) (4 -M 8.04 acres required based on 105.08 80.42 acres of residential area) Amenities Swimming pool,clubhouse,large and small children's play structures, a dog park,multi-use pathways and additional qualified open space beyond the minimum standards Physical Features(waterways, Two(2)segments of the West Tap Sublateral cross this site hazards,flood plain,hillside) Neighborhood meeting date;#of 12/18/19- 11 attendees;and 4/l/20- 13 attendees; 12/16/20 7 attendees: attendees History(previous approvals) A portion of the site is Lot 18,Block 1,Peregrine Heights Subdivision (formerly deed restricted agricultural lot for open space—non-farm that has since expired). B. Community Metrics Description Details Pag e Ada County Highway District • Staff report(yes/no) N �Yes • Requires ACHD No Commission Action es/no Access A collector street access(W.Rustic Oak Way)is proposed via W. Chinden (Arterial/Collectors/State Blvd./SH 2O-26 at the half mile which runs through the site and connects to Hwy/Local)(Existing and a future collector street(N.Rustic Way)in the Oaks North development Proposed) from McMillan Rd.An access is proposed via N.McDermott Rd.,a collector street. Traffic Level of Service McDermott Rd.—Better than"D"(acceptable level of service) W.Rustic Oak Way/Levi Ln.—Better than"D"(acceptable level of service) Page 2 Page 175 Item#6. Description Details Pag e Stub Two local stub streets are planned to be constructed with the Oaks North Street/Interconnectivity/Gros development at the southern boundary of the site and extended with this s Access development. Two stub streets(N. Serenity Ave.&W.Fireline Ct.)are proposed to the north for future extension. A cross-access easement is required to be provided to the MU-R designated property to the west. Existing Road Network No public streets exist within the site;N. Levi Ln.,a private lane,exists on the northern portion of the site via W.Chinden Blvd./SH 2O-26. Existing Arterial Sidewalks/ There are no existing buffers or sidewalks along N.McDermott Rd. or W. Buffers Chinden Blvd./SH 2O-26 Proposed Road Improvements Capital Improvements Plan(CIP)I Integrated Five Year Work Plan(IFYWP): • Black Cat Road is listed in the CIP to be widened to 3-lanes from Chinden Boulevard to McMillan Road between 2026 and 2030. • The intersection of Black Cat Road and Chinden Boulevard is listed in the CIP to be widened to 5-lanes on the north leg,5-lanes on the south leg,6-lanes on the east leg and 6-lanes on the south leg between 2026 and 2030. • The intersection of McMillan Road and Black Cat Road is listed in the CIP to reconstructed as a multi-lane roundabout with 2 lanes on the northbound and souhbound legs and 1 lane on the westbound and eastbound legs. • The intersection of McMillan Road and McDermott Road is listed in the CIP to be widened to 3-lanes on the north leg,4-laes on the south leg,3-lanes on the east leg and 3-lanes on the west leg between 2031 and 2035. Fire Service • Distance to Fire Station 3 miles from Station#5 to Serenity Ln.on Chinden&4.4 miles to the McDermott side of the project(Station#7 once constructed,will serve this development) • Fire Response Time Some of this development falls within the 5 minute response time area as shown on the priority growth map;the McDermott side is 8 minutes away and does not meet response time goals • Resource Reliability 80%from Station#5—meets response time goal • Risk Identification 2—current resources would not be adequate to supply service(open waterway) • Accessibility Project meets all required access,road widths and turnarounds as long as phasing plan is followed. • Special/resource needs Project will require an aerial device for the multi-family development— cannot meet this need in the required timeframe.Eagle Station#1 is the closest truck company at approximately 8.4 miles away. • Water Supply Requires 1,000 gallons per minute for one hour for the single-family homes; the multi-family areas will require additional water(may be less if buildings are fully sprinklered) • Other Resources NA Police Service No comments submitted • Distance to Police 9 miles Station • Police Response Time No emergency response data can be provided because this development is near the edge of City limits • Calls for Service 156(within a mile of site between 4/l/19-3/31/20) • Accessibility No concerns • Specialty/resource needs None • Crimes 5 (within a mile of site between 4/l/19-3/31/20) • Crashes 4(within a mile of site between 4/l/19-3/31/20) • Other Although located near the edge of City limits,service can be provided if this development is approved. Page 3 Page 176 Item#6. West Ada School District Enrollment Capacity Miles • Distance(elem, 0ev.wschool mS hS) Pleasant View Elementary Opening 20121 650 2.4 f School Y ear Star Middle School 704 1000 6.9 Meridian High School 1965 2400 6.1 Due to the abundant amount of growth in the area,West Ada is actively building new schools,and boundaries are always changing,These future students could potentially attend Owyhee High School. • Capacity of Schools • #of Students Enrolled Wastewater • Distance to Sewer This proposed development is not currently serviceable by Meridian Services Sanitary Sewer service. The sewer trunk line designed to service this development is within The Oaks North Subdivision to the south. • Sewer Shed North McDermott Trunk Shed • Estimated Project Sewer See application ERU's • WRRF Declining 13.92 Balance • Project Consistent with Yes WW Master Plan/Facility Plan • Impacts/Concerns •Additional 4,662 gpd has been committed •Sewer mains are not allowed in common driveways.Please remove. •The planned sewer trunk line will enter this property at N. Rustic Oak Way •Sewer line in N.Rustic Oak Way shall be 10-inch all the way to Chinden Blvd •This development is subject to paying sanitary sewer reimbursement fees (see Public Works Site Specific Conditions of Approval for detail). Reimbursement fees for the entire subdivision shall be paid prior to city signatures on the first final plat. Water • Distance to Water This proposed development is not currently serviceable by the Meridian Services City water system. Water mainlines designed to service this development are within The Oaks North Subdivision to the south. • Pressure Zone 1 • Estimated Project Water See application ERU's • Water Quality None • Project Consistent with Yes Water Master Plan • Impacts/Concerns None Page 4 Page 177 Item#6. C. Project Area Maps Future Land Use Map Aerial Map Legend tsi8enfial Legend f 0 Project Laca-fion I ProjEOf Lacaion t MU- ® Y a 4 3i k MU-R7 JEW � •., f. ,Y )en s fird Ai- EEE� . Zoning Map Planned Development Map f (Legend 0 (fLegend 01 Pra}ect Laca-fion 1 I Protect Lacation _-- t City Limit I I I I � f - + ® — Planned F o v__ r RUT r � S � R-8 T III. APPLICANT INFORMATION A. Applicant: Providence Properties,LLC—701 South Allen Street, Ste. 104,Meridian, ID 83642 B. Owners: Joseph Hon— 16790 Rose Park Dr.,Nampa, ID 83687 Raymond Roark—5952 N. Serenity Ln.,Meridian,ID 83646 Page 5 Page 178 Item#6. Lonnie Kuenzli—6210 N. Levi Ln.,Meridian,ID 83646 West Ada School District— 1303 E. Central Dr.,Meridian, ID 83642 C. Representative: Stephanie Leonard,KM Engineering—9233 W. State St.,Boise, ID 83714 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Notification published in 6/26/2020, 8/28/2020, 11/13/2020, 2/5/2021 newspaper l/l/21 Notification mailed to property 6/23/2020, 8/26/2020, owners within 300 feet 12/29/20 11/10/2020,2/2/2021 Applicant posted public hearing notice on site 7/2/2020, 8/27/2020, 1/5/21 11/10/2020,2/4/2021 Nextdoor posting 6/23/2020, 8/27/2020, 11/10/2020,2/2/2021 12/29/20 V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates 9 10.27+/-acres along W. Chinden Blvd./SH 2O-26 as Mixed Use—Regional(MU-R); and the 113.5+/-acres to the south as Medium Density Residential(MDR). The purpose of the MU-R designation is to provide a mix of employment,retail,and residential dwellings and public uses near major arterial intersections. The intent is to integrate a variety of uses together,including residential, and to avoid predominantly single use developments such as a regional retail center with only restaurants and other commercial uses. Developments should be anchored by uses that have a regional draw with the appropriate supporting uses. The developments are encouraged to be designed consistent with the conceptual MU-R plan depicted in Figure 3D(pg. 3-17). The purpose of the MDR designation is to allow small lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The MU-R designated area is located adjacent to a major intersection,W. Chinden Blvd./SH 2O-26 and N. McDermott Rd. (future SH-16). The MU-R area is proposed to develop with a medical campus, including a regional hospital, and multi-family apartments.A larger MU-R area than currently designated on the FLUM is proposed which incorporates an additional 9.5+/- acres to the south and east of the current designated area.Because FLUM designations are not parcel specific and the proposed development provides needed services,employment opportunities and housing consistent with that desired in MU-R designated areas, Staff is supportive of the expanded MU-R area provided that a retail component is also included and integrated as part of the development. The MDR designated area is proposed to develop with a mix of single-family attached, detached and townhome units at a gross density of 3-46 2.96 units/acre,which although at the low end of the desired density range, is consistent with that of the MDR designation. Page 6 Page 179 Item#6. The following Comprehensive Plan Policies are applicable to this development: • "Encourage a variety of housing types that meet the needs,preferences,and financial capabilities of Meridian's present and future residents."(2.01.02D) The proposed single-family attached, detached, townhomes and multi family apartments will provide a variety of housing types for future residents in the northwest portion of the City in close proximity to the proposed employment uses on this site and across Chinden Blvd. to the north. • "Permit new development only where it can be adequately served by critical public facilities and urban services at the time of final approval,and in accord with any adopted levels of service for public facilities and services."(3.03.03F) City water and sewer services are not currently available to the subject development, however the main/trunk lines intended to provide service are currently being developed in The Oaks North Subdivision to the south. This development is dependent on the development timing of the phase(s) within The Oaks North for services to be readily available for extension. This developer is attempting to work with The Oaks developer to hasten the timing of utility expansion. • "Avoid the concentration of any one housing type or lot size in any geographical area;provide for diverse housing types throughout the City."(2.01.01 G) Four(4)different housing types are proposed in this development(i.e. single-family attached/detached, townhomes and multi family apartments) along with a wide range of lot sizes for diversity in housing types in this area. • "Encourage compatible uses and site design to minimize conflicts and maximize use of land." (3.07.00) The proposed single-family residential development should be compatible with existing single- family homes to the west in Peregrine Heights and in the development process to the south in The Oaks North and the future school to the east. Larger lot sizes are proposed as a transition to the I-acre lots in Peregrine Heights. Higher density residential uses are planned adjacent to the proposed medical campus at the north boundary and the future school site at the east boundary.A 30 foot wide landscaped buffer with a pedestrian pathway and 8'tall CMU wall is also proposed adjacent to residential uses along the southern and western boundaries of the proposed medical campus to reduce conflicts. • "With new subdivision plats,require the design and construction of pathway connections, easy pedestrian and bicycle access to parks, safe routes to schools,and the incorporation of usable open space with quality amenities."(2.02.01A) A 10'wide multi-use pathway is required within the street buffers along W. Chinden Blvd./SH 20-26 and the north/south collector street(Levi Ln./Rustic Oak), and to the east to the future school site for safe pedestrian access to the school. A large central common area is proposed along the collector street with quality amenities. • "Ensure development is connected to City of Meridian water and sanitary sewer systems and the extension to and through said developments are constructed in conformance with the City of Page 7 Page 180 Item#6. Meridian Water and Sewer System Master Plans in effect at the time of development." (3.03.03A) The proposed development will connect to City water and sewer systems when available; services are proposed to be provided to and though this development in accord with current City plans. • "Locate higher density housing near corridors with existing or planned transit,Downtown, and in proximity to employment centers."(2.01.01H) The proposed townhomes and multi family apartments in close proximity to the regional hospital and medical campus will provide higher density housing options in close proximity to the employment center and major transportation corridor(i.e. Chinden Blvd/SH2O-26&future SH 16). • "Encourage the development of high quality, dense residential and mixed use areas near in and around Downtown,near employment, large shopping centers,public open spaces and parks, and along major transportation corridors, as shown on the Future Land Use Map."(2.02.01E) Townhomes and a multi family development are proposed in close proximity to the mixed use area along Chinden Blvd./SH 2O-26, a major transportation corridor, where employment uses are proposed. • "Maximize public services by prioritizing infill development of vacant and underdeveloped parcels within the City over parcels on the fringe." (2.02.02) The proposed project is located on the fringe of the northwest corner of the City. However, because the land to the north and south has been annexed into the City as well as land located a half mile to the east, services will be extended in this area. Therefore,public services will be maximized by the development of this property. • "Require urban infrastructure be provided for all new developments, including curb and gutter, sidewalks,water and sewer utilities."(3.03.03G) Urban sewer and water infrastructure, when available, and curb, gutter and sidewalks is proposed to be provided as required. • "Annex lands into the corporate boundaries of the City only when the annexation proposal conforms to the City's vision and the necessary extension of public services and infrastructure is provided." (3.03.03) The proposed development plan is consistent with the City's vision in that a mix of uses are proposed including a regional hospital and medical offices in the MU-R designated area adjacent to a major transportation corridor. Residential uses are proposed at densities consistent with the Comprehensive Plan for this area. Public services can be provided and public infrastructure will be extended when available to this site. • "Require collectors consistent with the ACHD Master Street Map(MSM), generally at/near the mid-mile location within the Area of City Impact."(6.01.0313) The MSM depicts a collector street at the half mile between Black Cat and McDermott Roads in the current location off. Levi Ln. at the northeast corner of the site from W. Chinden Blvd./SH 20-26 to the south to McMillan Rd. A collector street is proposed in accord with the MSM which will connect to N. Rustic Oak Way to the south in The Oaks North subdivision. Page 8 Page 181 Item#6. In reviewing development applications,the following items will be considered in all Mixed Use areas,per the Comprehensive Plan(pg.3-13): (Staffs analysis in italics) • "A mixed-use project should include at least three types of land uses. Exceptions may be granted for smaller sites on a case-by-case basis. This land use is not intended for high density residential development alone." The proposed development includes#mat least three (JJ different land use types—residential aft office and commercial(retail/restaurant) uses. , to serve the employment area and nearby residents.A public school(i.e. civic use) is planned on the eastern portion of the annexation area; however, it's outside the mixed use designated area and not a part of the proposed development. • "Where appropriate,higher density and/or multi-family residential development is encouraged for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69." Multi family apartments and townhomes are proposed adjacent to the Mixed Use designated area to provide a higher density in close proximity to the employment center located adjacent to W. Chinden Blvd./SH 2O-26. • "Mixed Use areas are typically developed under a master or conceptual plan; during an annexation or rezone request, a development agreement will typically be required for developments with a Mixed Use designation." A Master Plan is proposed with the annexation request which will be incorporated into a Development Agreement to ensure future development is consistent with the Mixed Use designation. • "In developments where multiple commercial and/or office buildings are proposed,the buildings should be arranged to create some form of common,usable area, such as a plaza or green space." The Master Plan depicts an eutdoeryarW area at the seuth end 4the he&pital a shaded itt . area three(3) outdoor courtyard areas ;. Q around the medical office building a lard outdoor plaza/ rg een space area in front of the hospital with a shaded seatingarea,rea, and a pedestrian pathway within a 30'wide landscaped common area along the southern and western boundaries of the commercial portion of the development abutting residential uses with two (2) shaded areas of respite. hearing to rej7eet e9mmon usable ama sueh as a plaza or green spaee more eentm!to the development with bugdMp anwnged around the eommon arm in aeeerd jv"this provision. • "The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low-or medium-density residential development." There are existing low density homes on 1-acre lots along the west boundary of this site in Peregrine Heights Subdivision adjacent to the area proposed to be zoned C-G and developed with a medical campus.A 30'wide densely landscaped buffer is proposed along the west and south boundaries of the C-G zoned property adjacent to existing and proposed abutting residential uses along with an 8'tall CMU wall as a buffer to future commercial uses. Parking is proposed along these boundaries residenees to the south • "Community-serving facilities such as hospitals,clinics, churches, schools,parks, daycares,civic buildings, or public safety facilities are expected in larger mixed-use developments." Page 9 Page 182 Item#6. A future school site is planned on the eastern portion of the annexation area but it is outside the Mixed Use designated area and not a part of this development.A hospital is proposed in the medical campus on the northern portion of the site adjacent to W. Chinden Blvd./SH 2O-26 which will provide much needed services in the northern portion of the City. • "Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks,plazas, outdoor gathering areas, open space, libraries,and schools are expected; outdoor seating areas at restaurants do not count." A school is planned to develop on the eastern portion of the annexation area but is outside the Mixed-Use designated area and not being developed with this project. Te ..n ui- sueh spaees- andplaees ��a a Three (3) outdoor courtyard areas are is-proposed jt6±rt�around the medical office building and a large outdoor plaza/green space area with a shaded seating area is proposed in front of the hospital. Two shaded outdoor areas of respite are also proposed within the buffer along the southern boundary of the commercial portion of the development. • "Mixed use areas should be centered around spaces that are well-designed public and quasi- public centers of activity. Spaces should be activated and incorporate permanent design elements and amenities that foster a wide variety of interests ranging from leisure to play. These areas should be thoughtfully integrated into the development and further placemaking opportunities considered." Xe sueh&paees or design elenten"menities are proposed, To ensureAtuie development in the MUR designated area is eonsiqten t with this guideline; Sktff reeommends the eoneept plan revised aeee4ingbypr4ei-to the 00, GeHneil hearing. " shaded ** - Three (3) outdoor courtyards are proposed around the medical office building and a large outdoor plaza/green space area with a shaded seating area is proposed in front of the hospital. Two shaded outdoor areas of respite are also proposed within the buffer along the southern boundary of the commercial portion of the development. • "All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians." The proposed mixed use development is directly accessible to neighborhoods within the section by a collector street(W. Rustic Oak Way) that runs along the project's east boundary at the half mile between McDermott and Black Cat Roads; a multi-use pathway is planned along the collector street for pedestrian connectivity in accord with the Pathways Master Plan. • "Alleys and roadways should be used to transition from dissimilar land uses, and between residential densities and housing types." There are no roadways separating the commercial/mixed use area from the single-family detached homes and townhomes proposed at the south boundary of the area proposed to be zoned C-G. However, there is a 30-foot wide densely landscaped buffer proposed between the commercial and residential uses. Staff reeemmends as a provision of Me A! that a stmet is • "Because of the parcel configuration within Old Town,development is not subject to the Mixed Use standards listed herein." The subject property is not located in Old Town, therefore, this item is not applicable. In reviewing development applications,the following items will be considered in MU-R areas, per the Comprehensive Plan(pgs.3-16 thru 3-17): Page 10 Page 183 Item#6. • Development should generally comply with the general guidelines for development in all Mixed Use areas. Staffs analysis on the proposed project's compliance with these guidelines is included above. these guideU*es-. • Residential uses should comprise a minimum of 10%of the development area at gross densities ranging from 6 to 40 units/acre. There is neither a minimum nor maximum imposed on non- retail commercial uses such as office,clean industry, or entertainment uses. Multi family uses are proposed at a density of 16.6 units/acre for approximately 27%of the mixed use development area. Non-retail medical office/hospital uses are proposed on the remainder of the mixed use development. • Retail commercial uses should comprise a maximum of 50%of the development area. #e�Retail/restaurant commercial uses (10,000+/-square feet) are proposed on the entire first floor of the medical office building. Because this site is proposed to develop with a medical campus including a regional hospital, retail uses will be minimal but should be provided as a third land use type as desired in mixed use designated areas as discussed above to serve patrons and residents. Where the development proposes public and quasi-public uses to support the development,the developer may be eligible for additional area for retail development(beyond the allowed 50%), based on the ratios below: • For land that is designated for a public use, such as a library or school,the developer is eligible for a 2:1 bonus. That is to say,if there is a one-acre library site planned and dedicated,the project would be eligible for two additional acres of retail development. • For active open space or passive recreation areas, such as a park,tot-lot, or playfield,the developer is eligible for a 2:1 bonus. That is to say, if the park is 10 acres in area,the site would be eligible for 20 additional acres of retail development. • For plazas that are integrated into a retail project,the developer would be eligible for a 6:1 bonus. Such plazas should provide a focal point(such as a fountain, statue, and water feature), seating areas, and some weather protection. That would mean that by providing a half-acre plaza,the developer would be eligible for three additional acres of retail development. This guideline is not applicable as no public/quasi-public uses are proposed in the MU-R designated area. Staff believes the proposed development plan is generally consistent with the vision of the Comprehensive Plan if a commercial(i.e. retail, restaurant, etc.) component is included in the mixed use designated portion of the development as discussed above. VI. UNIFIED DEVELOPMENT CODE ANALYSIS(UDC) A. Annexation & Zoning: The proposed annexation area consists of six-ten(6 10)parcels of land totaling 122.8 128.21 acres designated on the Comprehensive Plan Future Land Use Map(FLUM) as Medium Density Residential(MDR) and Mixed Use—Regional(MU-R). Per the proposed conceptual Master Plans included in Section VIII.A, single-family residential attached and detached homes,townhomes, multi-family apartments and a medical campus featuring a regional hospital and medical office Page 11 Page 184 Item#6. building with retail and restaurant uses is proposed to develop on this site. As dise ss a .,L.oy Staff recommends commereial •Fetftil, FeStftWant, ete.) uses are also provided as p in the C G zoned area as desired in Mixed Use and speeifleally MU R designated areas to serve the employment area and adjaeent neighbWhOod. The medical campus is proposed to include"boutique"medical services geared toward women's health and pediatrics. Two buildings are proposed—a 4 3-story 220,000 181,000+/-square foot (s.f.)hospital with approximately 90 60 in-patient beds and a 44 4-story 90,000 80,000+/- s.f. medical office building which is proposed to include 10,000+/-square feet of retail uses and 10,000+/- square feet of restaurant uses on the entire first floor. Most services anticipated to be performed in the hospital will be out-patient procedures. Areas not used for inpatient beds will be used for surgery,radiology, an emergency department, labor rooms,physical plant and a cafeteria. The hospital is proposed to be similar in scope and size to the St. Luke's and St. Al's campuses in Nampa. West Ada School District plans to develop a public school on the eastern portion of the annexation area separate from this development. The parcel was included in the subject AZ and PP applications because it was created outside of the process required by Ada County to create a buildable parcel. Including it in the proposed plat will allow building permits to be obtained for future development. The single-family attached/detached portion of the development is proposed to be annexed with R-8 zoning(99.53 acres),the townhome and multi-family portions are proposed to be zoned R-15 (8.82 acres)and the medical campus is proposed to be zoned C-G(18.1:7 19.85 acres, including adjacent right-of-way to the section line of W. Chinden Blvd./SH 2O-26),which is generally consistent with the associated MDR and MU-R FLUM designations for the site as discussed above in Section V (see zoning exhibit in Section VIII.B). Proposed Use Analysis: Single-family attached and detached homes and townhouse dwellings are listed as a principal permitted use in the R-8 and R-15 zoning districts;multi-family developments are listed as a conditional use in the R-15 zoning district, subject to the specific use standards listed in UDC 11-4-3-27; and public education institutions are listed as a conditional use in the R-8 zoning district per the Allowed Uses in the Residential Districts table in UDC Table 11-2A-2, subject to the specific use standards listed in UDC 11-4-3-14. A hospital is listed as a conditional use in the C-G district, subject to the specific use standards in UDC 11-4-3-22;and healthcare and social services is listed as a principal permitted use in the C-G district;retail uses are listed as a principal permitted use in the C-G district; and restaurant uses are listed as a principal permitted use in the C-G district, subject to the specific use standards listed in UDC 11-4-3-49 per the Allowed Uses in the Commercial Districts table in UDC 11-2B-2. Evaluation of the multi-family development for consistency with the specific use standards listed in UDC 11-4-3-27 and the hospital's consistency with the specific use standards listed in UDC 11-4-3- 22 will occur with the conditional use permit applications for such uses. One of the standards for hospitals that provide emergency care requires that the location shall have direct access on an arterial street; the proposed hospital is planned to provide emergency care.Because UDC 11- 3H-4B.2 prohibits new approaches directly accessing a State Highway,access is proposed via N.Rustic Oak Way, a collector street,at the project's east boundary located at the half mile mark between section line roads. The City Council should determine if this meets the intent of the requirement,if so, it should be memorialized in the Development Agreement. If net-, Alternatively, Council may deny the emergency care component of the hospital use. Note:ITD denied the Applicant's request for access via SH 20-26/Chinden Blvd. for the medical campus. Page 12 Page 185 Item#6. The property is within the Area of City Impact Boundary(AOCI). A legal description for the annexation area is included in Section VIII.B. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application and future development meets the Mixed Use and specifically the MU-R guidelines in the Comprehensive Plan, Staff recommends a DA as a requirement of annexation with the provisions included in Section VIII.A. The DA is required to be signed by the property owner(s)/developer and returned to the City within 6 months of the Council granting the annexation for approval by City Council and subsequent recordation. The Applicant requests three(3)separate DA's are required—one for the R-8 and R-15 residential portions of the development, one for the medical campus and another for the school district's parcel. Staff is amenable to this request as there are three(3)distinct components of the project. B. Preliminary Plat: The proposed preliminary plat consists of 433 422 lots—3953777 371 buildable lots [316 single-family residential(94-102 attached 215/detached),6-3,38 townhome, 14 multi-family residential, 1 commercial and 1 school],3-2 39 42 common lots and 6 other(shared driveway)lots on "�423-54 124.81 acres of land in the proposed R-8,R-15 and C-G zoning districts. A portion of the proposed plat is a re-subdivision of Lot 18,Block 1,Peregrine Heights Subdivision, a formerly deed restricted agricultural lot that was only to be used for open space(i.e. non-farm)— this restriction has since expired. The minimum lot size proposed in the single-family residential portion of the development is 4,000 square feet(s.f.)with an average lot size of 6-,060 5,982 s.£; the average townhome lot size is 2-,037 2,302 s.f. The overall gross density is 3-6-3 2.97 units/acre with a net density of 7-.M 7.68 units/acre. The gross density of the R-8 zoned portion is 4.P 3.07 units/acre with a net density of 7417.07 units/acre and the gross density of the R-15 zoned portion is 12.97 7.57 units/acre with a net density of 21.33 13.8 units/acre consistent with the density desired in the associated MDR&MU-R FLUM designations in the Comprehensive Plan for this site. Phasing: The residential portion of the subdivision is proposed to develop in nine(9)phases as depicted on the phasing exhibit in Section VIII.0 over a time period of 4 to 5 years. The north/south collector street will be constructed from W. Chinden Blvd./SH 2O-26 in alignment with Pollard Ln. across Chinden Blvd. to the north and extend to the southern boundary with the first phase of development. The single family portion of the site will develop first,followed by the townhomes and then the multi-family apartments. The school property(Lot 84, Block 12)are is not included in the phasing plan as they are it is under separate ownership and will develop separately from the residential and commercial portions of the development. The Applicant estimates development of the hospital and medical campus will commence in 2021 at the earliest; and the school in 2023 at the earliest, assuming services are available. Existing Structures/Site Improvements: There is an existing home on the Kuenzli property and some old accessory structures on the Roark property that are proposed to be removed with development. All existing structures should be removed prior to signature on the final plat by the City Engineer for the phase in which they are located. Page 13 Page 186 Item#6. Dimensional Standards (UDC 11-2): Development of the subject property is required to comply with the dimensional standards listed in UDC Tables 11-2A-6 for the R-8 district, 11-2A-7 for the R-15 district and 11-213-3 for the C-G district as applicable. Lot Layout: The lot layout/development plan for the townhome portion of the development on Lots 16-7-9-, common driveway may only serve a maximum of(6) dwelling units peir UD 6-C units are proposed off each . Private streets are not intended for townhome developments other than those than create a common mew through the site design or that propose a limited gated development-neither a mews nor is proposed but no gates are proposed(alternative compliance i thiss standard see analysis below in Section 3*71•r hearing.AlteFnaflve Complianee may be requested to these standaFds and apffOved upon recommendation of the City Engineer-,Fire Marshal and the Director when the Applicant can demonstrate than the proposed over-ail design meets or exceeds the intent of the required standards and shall not be detrimental to the publie health, safety and welfaFe and where private streets are determined to enhance the safety of the development by establishing a clear emergency vehiele travel lane. However,the Fire Dept. and Staff would not be in suppo PFOPosed would result in a neighbor-hood that is seveFely undeF par-lied,whieh eould be detrimental to the public health, safety and welfare if emerge i vere not able aeeess homes within the development due to parking issues on the private street. Staff Feeommends this POFOOH of the development is Fedesigned with publie stFeets (alleys and/or common driveways may be incorporated), or if private streets are proposed, eaeh unit should&ont on and be aeeessedvia the private street(s) and the design should inelude a mew or-gated entry in aeeoM with UDC 11 3F I however-,publie streets are preferred. Alter-natively, a multi family development(i.e. one structure on one property with 3 or more dwelling units)with townhome style units might be a development option for this area.A Y-evised par-king plan should be submitted for-this area as well that pr-ovides for adequate guest par-king above the minimum UDC standards (Table 11 3C- 6)to serwe this portion of the development.A revised eoneept plan and par-king plan should be submitted prior-to or-a Commission hearing for-review and a revised plat should be submitted at least 10 days p to the City Couneil hearing that r-efleets this modifleation. The lot layout/development plan for-the multi family development on Lots 70 83,Bloek 12 depiets parking and aeeess dr-iveways on buildable iots the number-of par! with eaeh lot and are not eommensur-ate with the par-king required-fftmr- with an ingress egress/par-king easement for-eaeh buildable lot.A Fevised plat should be submitted at least 10 days prior-to the City Coune 1 A revised plat was submitted that depicts the private street in the townhome portion of the development within a common lot as requested, see Section VIIL C. Subdivision Design and Improvement Standards (UDC 11-6C-3) Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3, including but not limited to streets, common driveways and block face. Page 14 Page 187 Item#6. Block length is required to comply with the standards listed in UDC 11-6C-3F. Block faces should not exceed 750' in length without an intersecting street or alley unless a pedestrian connection is provided,then the block face may be extended up to 1,000' in length. The face of Block 7 on the south side of W. Smokejumper St. exceeds 750' at approximately 900'+/-;because the preliminary plat for the abutting property to the south did not include a pathway to this site in this location, Staff does not recommend a pathway is required for connectivity as it would dead-end at the subdivision boundary. Other block faces comply with the standard. Common driveways are required to be constructed in accord with the standards listed in UDC 11- 6C-3D.A perpetual ingress/egress easement shall be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. An exhibit should be submitted with the final plat application that depicts the setbacks,fencing,building envelope,and orientation of the lots and structures accessed via the common driveway;if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway should be depicted on the opposite side of the shared property line from the common driveway.Address signage should be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. Access(UDC 11-3A-3) Access is proposed via one(1) collector street(N. Rustic Oak Way)from W. Chinden Blvd./SH 20- 26,which extends through the site to the south boundary and will eventually extend to McMillan Rd.with development of The Oaks North subdivision to the south.A local street access (W. Sturgill Peak St.)is proposed via N.McDermott Rd., a collector street, at the project's west boundary. A stub street(N. Jumpspot Ave.) is proposed to the out-parcel at the southwest corner of the site— Staff recommends W. Smokejumber St. is also stubbed to this property from the east;two (2) stub streets(N. Trident Ave. and N. Rustic Oak Way) are proposed to the south for future extension with The Oaks North subdivision; and two(2) stub streets(N. Serenity Ave. &W. Fireline Ct.) are proposed to the north for future extension—the stub street to Serenity Ln.will serve as an emergency access only to Peregrine Heights Subdivision and will have bollards preventing public access.A collector street(W. Ramblin St.)is proposed for access to the school site. A stub street (Sunfield Way)was approved with The Oaks North preliminary plat to Lot 37,Block 12,proposed as a common lot;this street is not proposed to be extended. The ACHD report states Sunfield Way cannot be extended into the site at this time as the stub street is aligned with the parcel line between this site and the school parcel. ACHD has required a permanent right-of-way easement to be provided and a road trust for the future extension of Sunfield Way with development of the school parcel. Cross-access/ingress-egress easements should be provided to adjacent MU-R designated properties to the west(Parcels#R6991221700 &R6991221600) and east(Parcel# R6991222101)in accord with UDC 11-3A-3A.2. As discussed above,a private street loop(N.Highfire Loop)is proposed for access to the townhome portion of the development in Block 8 adjacent to the southern boundary of the commercial development(see analysis below under Private Streets). Staff is not supportive of the proposed revised design and r-eeommends revisions to the plan as stated above and in 8 e re t-*o INI EX.A. The Applicant's proposal to curve McDermott Rd. north of Sturgill Peak St. to the east at the project's west boundary does not meet ACHD policy and is not approved; the ACHD report states construction of this portion of McDermott will be completed in conjunction with ITD's SH-16 extension. Page 15 Page 188 Item#6. Developments along SH 2O-26 are required to construct a street generally paralleling the state highway that is no closer than 660 linear feet(measured from centerline to centerline)from the intersection(i.e.Rustic Oak)with the state highway.The purpose of which is to provide future connectivity and access to all properties fronting the state highway that lie between the subject property and the nearest section line road and/or half mile collector road.The street shall be designed in accord with the standards set forth in UDC 11-3H-4B.3 and shall collect and distribute traffic.Frontage streets or private streets may be considered by the council at the time of property annexation or through the conditional use process.Frontage streets and private streets shall be limited to areas where there is sufficient access to surrounding properties and a public street is not desirable in that location. A frontage road is proposed along the northern boundary of the site adjacent to Chinden Blvd. with an access on Rustic Oak approximately 660' south of Chinden as depicted on the conceptual development plan in Section VIII.A.Because residential homes exist to the west that are not likely to redevelop in the near future,a future interchange for SH-16 is planned east of the McDermott/Chinden intersection,and a north/south collector street(Rustic Oak) exists along the east boundary of this site, Staff believes there is sufficient access to surrounding properties as proposed without the provision of a public street. Emergency access:In response to the Fire Department's estimated response time to the development, which are below the target goal on the McDermott side of the subdivision, the Applicant plans to include an AED(Automated External Defibrillator) device in the clubhouse and provide education related to the use of the device to ensure residents are aware of the benefits and function if the device is needed. Additionally, a connection is proposed from Chinden through the project to the southern boundary of the subdivision with the first phase of development to aid in emergency response times to the site; this should also benefit response times to The Oaks North to the south. Parking(UDC 11-3C): Off-street parking is required to be provided for residential uses in accord with the standards listed in UDC Table 11-3C-6; and for non-residential uses in accord with the standards listed in 11-3C- 6B.1. Future development should comply with these standards. A parking exhibit(and details in the narrative)was submitted with this application, included in Section VIILF that depicts 46 15 extra off-street parking spaces in the townhome portion of the development and a total of 505 497 on- street parking spaces available for guest parking. A total of 16 off-street parking spaces are proposed for the 3,750+/-square foot clubhouse and swimming pool facility. Staff is of the opinion the proposed parking in the single-family and townhomes portions of the development should meet the parking needs. Off-street parking in the multi-family portion of the development will be evaluated with the conditional use permit application. Off-street parkin is s required to be provided for the commercial portion of the development in accord with the standards listed in UDC 11-3C-6B for commercial uses with the exception of restaurant uses; off-street parking for restaurant uses is required per the standards listed in UDC II- 4-3-49. Off-street parkin is s depicted on the conceptual Master Plan in accord with these standards and will reviewed again with the final design of the site to ensure consistency with these standards. Pathways(UDC 11-3A-8): The Pathways Master Plan depicts segments of the City's multi-use pathway system across this site. In accord with the Plan,the Park's Dept. recommends detached 10' wide multi-use pathways are provided within the street buffers in the following locations: along N. McDermott Rd.,W. Chinden Blvd./SH 2O-26,the east side of N. Rustic Oak Way from Chinden to the southern boundary of the site, and along W. Ramblin St. from Rustic Oak to the school site. These pathways are required to be placed in a 14-foot wide public pedestrian easement. Page 16 Page 189 Item#6. Other pathways and micro-paths through common areas are also proposed for pedestrian interconnectivity and access within the development. Two(2)micro-path connections to the school site are proposed in addition to the multi-use pathway connection from Rustic Oak that extends along the northern boundary of the multi-family development. All pathways shall be constructed in accord with the standards listed in UDC 11-3A-8 and landscaping shall be provided on either side of the pathways as set forth in UDC 11-3B-12C. Sidewalks(UDC 11-3A-1 : Detached sidewalks are required to be provided along all arterial and collector streets; attached(or detached) sidewalks may be provided along internal local streets. Sidewalks are proposed in accord with the standards listed in UDC 11-3A-17, ept for along the east side of R—ust e Oak north o W. Lost Rapids St.,where an a#aehed 7' wide sidewalk is pfopesed. This sidewalk should be detaehed from the eu eeer-d with iT�r3A- -7. Parkways (UDC 11-3A-1 : Eight-foot wide parkways are proposed adjacent to the north/south collector street(N. Rustic Oak Way) and are required to be constructed in accord with the standards listed in UDC 11-3A-17 and landscaped in accord with the standards listed in UDC 11-3B-7C. A;g'e: The Alaster Plan inel.a a iH Seetien VW-4 appears to inelude laHdseajqedpark�f,ays throughout the de�,eloptnent-,- however-, Landscaping(UDC 11-3B): Street buffers are required to be provided within the development as follows: a 35-foot wide street buffer is required along W. Chinden Blvd./SH 2O-26 and N. McDermott Rd., an entryway corridor; and a 20' wide buffer is required along N. Rustic Oak Way,'`T N Pef ffw t D a. and W. Ramblin St., collector streets, landscaped in accord with the standards listed in UDC 11-3B-7C. A 25' wide buffer is required on the C-G zoned property to residential uses as set forth in UDC Table 11-2B-3, landscaped per the standards listed in UDC 11-3B-9C. The buffer area should be comprised of a mix of evergreen and deciduous trees, shrubs, lawn or other vegetative groundcover that results in a barrier that allowed trees to touch at the time of maturity. A 30-foot wide buffer is proposed with dense landscaping along the western and southern boundaries of the site adjacent to residential uses as required. Parkways where provided are required to be landscaped in accord with the standards listed in UDC 11-3B-7C. The total linear feet of parkways with the required and proposed number of trees should be included in the Landscape Calculations table on the final plat landscape plan to demonstrate compliance with the required standards. Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-12C. The total lineal feet of pathways with the required and proposed number of trees should be included in the Landscape Calculations table on the final plat landscape plan to demonstrate compliance with UDC standards. Common open space is required to be landscaped in accord with the standards listed in UDC 11-3G- 3E. The total square footage of common open space with the required and proposed number of trees should be included in the Landscape Calculations table on the final plat landscape plan to demonstrate compliance with the UDC standards. Parking lot landscaping is required to be provided in the commercial portion of the development in accord with the standards listed in UDC 11-313-8C. If any existing trees on the site are proposed to be removed,mitigation may be required per the standards listed in UDC 11-313-1OC.5. The Applicant should coordinate with Matt Perkins, Page 17 Page 190 Item#6. the City Arborist,to determine mitigation requirements if any existing trees are not proposed to be retained on site. Noise abatement is required to be provided in the form of a berm or a berm and wall combination parallel to W. Chinden Blvd./SH 2O-26 constructed in accord with the standards listed in UDC 11-3H-4D. A detail/cross-section of the proposed noise abatement should be submitted with the final plat application for the commercial portion of the development that demonstrates compliance with the required standards. Qualified Open Space(UDC 11-3G1: A minimum of 10%qualified open space meeting the standards listed in UDC 11-3G-3B is required for the residential portion of the development. Based on 105.08 80.42 acres (excluding the 28-acre school parcel), a minimum of 10.5f 8.04 acres of qualified open space should be provided. A qualified open space exhibit was submitted, included in Section VIII.E,that depicts 11.56 12.4 acres(or 44-.9 15.41%, excluding the 28-acre school parcel) of open space consisting of the entire buffer along collector streets(McDermott&Rustic Oak),open space areas of at least 50' x 100' in area and linear open space in accord with UDC standards. Note:Although a couple of the lots (i.e. Lot 30, Block 1 and Lot 29, Block 9) counted toward qualified open space don't meet the minimum dimensional standards of 50'x 100', the rest of the area does qualify which still exceeds the minimum standards. Because the multi-family portion of the development is proposed to be subdivided with each 4- plex on its own individual lot for the option of separate ownership of the 4-plex buildings, Staff recommends a provision is included in the DA that requires one management company handle the leasing and maintenance of the entire project to ensure better overall consistent management of the development. Qualified Site Amenities (UDC 11-3G1 A minimum of(1)site amenity is required for every 20 acres of development area. Based on the residential area of the proposed plat(105-95 80.42 acres), a minimum of€rve four(5 4)qualified site amenities are required to be provided per the standards listed in UDC 11-3G-3C. A site amenity exhibit and renderings are included in Section VIII.E. A 3,750+/- square foot clubhouse with restrooms, an exercise area, office and meeting room with an outdoor patio and a 54' x 30'+/-swimming pool, one large tot lot on Lot 1,Block 9 and(2) smaller tot lots on Lot 1,Block 13 and Lot 12,Block 6 with children's play equipment, an enclosed 5,500+/- s.f. dog park(although this area may be just a pocket park with no dog facilities depending on what is desired by future residents), segments of the City's multi-use regional pathway system, and additional qualified open space exceeding 20,000 square feet are proposed as amenities in excess of UDC standards.Amenities are proposed from the following categories listed in UDC 11- 3G-3C: quality of life,recreation and pedestrian or bicycle circulation system, in accord with UDC standards. Details of these amenities should be submitted with the final plat applications for the phases in which they are located. Storm Drainage(UDC 11-3A-IS): An adequate storm drainage system is required in accord with the City's adopted standards, specifications and ordinances as set forth in UDC 11-3A-18. Design and construction shall follow Best Management Practice as adopted by the City. Sub-surface drainage is proposed but swales could be incorporated if needed. Page 18 Page 191 Item#6. Pressurized Irrigation(UDC 11-3A-15): Underground pressurized irrigation water is required to be provided in each development as set forth in UDC 11-3A-15. This property is within the Settler's Irrigation District and the Nampa& Meridian Irrigation District's boundaries. Waterways(UDC 11-3A- : The West Tap Sublateral runs east/west across the southern portion of this site within a 20' wide drainage district easement;and a 15' wide irrigation easement runs east/west across the northern portion of the site as depicted on the Peregrine Heights subdivision plat. This waterway is planned to be relocated and piped. If the easement(s)for the waterway is greater than 10' in width,it should be placed in a common lot that is a minimum of 20' in width and outside of a fenced area,unless modified by City Council in accord with UDC 11-3A-6E. All waterways are required to be piped unless used as a water amenity of linear open space as defined in UDC 11-IA-I in accord with UDC 11-3A-6B. Fencing(UDC 11-3A- : All fencing is required to comply with the standards listed in UDC 11-3A-6C and 11-3A-7. Fencing is depicted on the landscape plan. Fences abutting pathways and common open space lots not entirely visible from a public street is required to be an open vision or semi-private fence up to 6' in height as it provides visibility from adjacent homes or buildings per UDC 11-3A-7A.7. Staff is concerned there is not enough visibility from the street of the common area on Lot 1,Block 2 located behind building lots and around Lot 37,Block 12 and recommends the fencing type is revised on the perimeter of these lots to comply with this standard. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): The Applicant submitted sample photo elevations and renderings of the different home types planned to be constructed in this development which are included in Section VIII.G.Homes depicted are a mix of I-and 2-story units of varying sizes for the variety of lot sizes proposed. Building materials consist of a mix of finish materials with stoneibrick veneer accents. Because the side and/or rear of 2-story homes that face collector streets (i.e.N.McDermott Rd.,N.Rustic Oak Way and W.Ramblin St.)will be highly visible,these elevations,should incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street.Single-story structures are exempt from this requirement. Conceptual renderings of the hospital and medical office buildings were submitted as shown in Section VIII.G. The hospital is proposed to be a 3-story building and the medical office building a 4-story building. The elevations for the medical office building incorrectly depict a 3-story building; these elevations should be revised prior to the City Council hearing to reflect the correct number of stories. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved prior to submittal of any building permit applications for the medical office building, hospital,clubhouse, swimming pool facility, single-family attached,townhome and multi-family structures. The design of such is required to comply with the design standards listed in the Architectural Standards Manual.Design review is not required for single-family detached homes. Page 19 Page 192 Item#6. C. Private Streets (UDC H- A private street loop(N. Highfire Loop)is proposed for access within the portion of the development where townhomes are proposed on Lots 17 78 17-44 and 54-67,Block 8 adjacent to the southern boundary of the commercial development. The Applicant believes a private street in this area will enhance safety and vehicular circulation by creating a clear path of travel for emergency vehicles and residential traffic. Mews nor a gated developme^*A mew is proposed but no gates are proposed as the Applicant believes a gate would detract from site circulation and would physically and figuratively disjoint the townhomes from the rest of the community. Private streets are not intended for townhome developments other than those that create a common mew through the site design or that propose a limited gated residential development per UDC 1I- 3F-1. The applicability may be extended where the Director or Fire Marshall determines that private streets will enhance the safety of the development. The Applicant t requests alternative^ rrianee to UPC 11 3F I to " t ' a without (s) to tf Alternative -ccriv=v`�cn'c-cr'cvezv�niicirc-a�-�irvpv�ccr,-`v`r'icm�crc-azixcwTs�-vr�gurccrcirrr� Compliance is no longer necessary as a mew is proposed on the revised plan. As noted above in Seetion AILB,Lot Layout, Staff r-eeommends ehanges to the layout of the portion of the plat where the private street is PFOPosed. Staff and the Fire Dept. does"Ot believe safety is enhaneed by the provision of a private street in this area with the density and likelihood of vehieles parking iH fiFe lanes due to inadequaey of par-ling for guests and overflow par-ling. TheFefffe, Staff does not reeommend approval of the private street as redesign. D. AlteMative Complianee (UDC- 11 B-�} belief that the tevmheme pfwtien of oh-pe�-O.Velepment will better-ifftegr-ate with the rest of the Pr-esee#Ridge eemmiafiity and will be easily aeeessible and usable withetA a ga4ed en#y and will pr-evide a safer-path of travel for-emer-geney vehieles, Reeause Staff is not supportive of the proposed design of the townhome portion of the development with the pr-i'vate street, Staff is in turn not supportive of the request for- alter-native eomplianee.As noted abolve in Seetion ALLB,Lot Layout, Staff Feeommends ehanges to the layout of this portion of the plat.A subsequent request may be eonsider-ed if warranted by the .Because a mew is now proposed on the revised plans, alternative compliance is no longer necessary. VII. DECISION A. Staff: Staff recommends approval of the requested annexation and zoning with the requirement of a Development Agreement and approval of the requested preliminary plat with the conditions noted in Section IX.A and denial of the request for a private street and alternative compliance per the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on(continued from July 16t'and August 20t1i September 17,2020.At the public hearing,the Commission moved to continue the subject AZ and PP requests to a subsequent Commission hearing in order for the Applicant to revise the concept plan for the commercial/medical campus and plat for the townhome portion of the development. 1. Summary of Commission public hearing_ Page 20 Page 193 Item#6. a. In favor: Stephanie Leonard,KM Engineering&Patrick Connor(Applicant's Representative); Betsy Huntsin e�presenting the proposed hospital, Randall Peterman(adjacent property owner);Mitch Armuth,Providence Properties b. In opposition:None C. Commenting: Val Stack and Paul Hoyer; Sue Ropski; Cory Coltrin; Randall Peterman d. Written testimony: Josh Femreite, Chief of New Schools for Gem Innovation Schools e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Joe Bon ig orno 2. Key issue(s) testimony a. Gem Innovation School is in strong support of the project as their future campus lies aqpproximately 300 yards to the south and will be able to provide K-12 public education options for future residents; b. Would like 30' buffer extended along entire east and south boundaries of Pere rg ine Heights Subdivision for a buffer to higher density residential uses; would like more of a transition to the lots at the southeast corner of Peregrine Heights Subdivision either with larger lots or common area instead of 5 building lots; not in favor of proposed access via Serenity Ln.; concern pertaining to future access for Serenity Ln. residents via Chinden; concern pertaining to obstruction of view sheds with proposed 4-story structures on commercial portion of development. C. Ms. Ropski's concern with location of trash dumpsters and parking ad to their ro e d. Preference for the hospital to be located closer to the Chinden/Rustic Oak intersection away from low density residential lots at west boundary e. Mr. Peterman is in favor of the proposed development as it will bring services to his property for development. 3. Ke, ids)of discussion by Commission: a. Preference for owner-occupied townhomes rather than rental or more multi-family in the portion currently proposed for townhomes; b. Preference for the Applicant to obtain the out-parcel at northeast corner of site in order to develop commercial(retail,restaurant, etc.)uses on the site; C. In favor of the variety in housing types and lot sizes proposed; d. Not in favor of the proposed design of the townhome portion of the development and the private streets—needs to be redesigned; e. The Fire Dept.'s preference for a direct unhindered access to the site via Serenity (i.e.not obstructed byagate,bollards or a chain) pposed to right-in/right-out at Serenity Ln./Chinden Blvd. as a fire engine will not be able to access the site from the east via Chinden. f. Conceptual development plan for the commercial/medical campus portion of the site needs to be revised as discussed. 4. Commission changes)to Staff recommendation: a. None 5. Outstandingissue(s)ssue(s) for City Council: a. None C. The Meridian Planning&Zoning Commission heard these items again on October 22'. At the public hearing on October 22',the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing_: a. In favor: Patrick Connor,Providence Properties (Applicant's Representative);Betsy Huntsin eg r,representing the proposed hospital b. In opposition: None Page 21 Page 194 Item#6. C. Commenting: Cary Pitman; Sue Ropski;Val Stack; Doug Haneborg; Heidi Wilson; Charles Hay; Bonnie Layton,WH Pacific(representing property owner to the west of Pere rgrine Hei hts d. Written testimony:None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Bill Parsons 2. Key issue(s)of public testimony a. Preference for the parking on the east side of the 3-story medical office buildingto o be relocated to the west side of the building and the building shifted further to the east so that the building is further away from adjacent residential properties, b. Concern pertaining to traffic on Serenity Ln. if it were to be open to the south and the safety of children as there are no sidewalks along the private street; C. Concern pertaining to future restriction of right-in/right-out access to Serenity Ln. from Chinden Blvd. and resulting delays for emergency services to Peregrine Heights; C. Request for provision of a fence or a gate at the south end of the Serenity Ln. cul-de-sac to keep it private-, d. Request for the larger estate lots that abut the south end of Peregrine Heights to be carried over to the south side of W. Tanker Dr.; e. Property owner to the west of Peregrine Heights is in favor of the proposed frontage road along Chinden Blvd. for access to the collector street. 3. Key issue(s)of discussion by Commission: a. The provision of an electronic gate at the south end of Serenity Ln. for emery access to Peregrine Heights and to keep the lane private, b. Impacts to the design of the site if the outparcel at the northeast corner of the site isn't purchased by the Developer and developed as part of this site; C. Trash enclosures should be located away from adjacent residential properties; d. In support of the reduction in height from 4-to 3-stories for the hospital and medical office building; e. Preference for the medical office building to be shifted further to the east and/or rotated; f. The provision of only one(1)mew in the townhome portion of the development. f. In general support of the revisions made to the concept plan for the commercial portion of the development. h. Would like the Applicant to work with ITD on noise abatement along the west boundary adjacent to SH-16; i. In favor of the walkability of the development and especially the medical campus; hi support of the changes to the townhome portion of the development and the additional open space; k. Would like the Applicant to work with Staff to reduce the number of lots along the southern boundary of the subdivision to provide a better transition to planned R-4 zoned lots in The Oaks subdivision. 4. Commission change(s)to Staff recommendation: a. Requirement for noise abatement to be provided along the project's west boundary along N. McDermott Rd. adjacent to the future extension of SH-16 (see Section IX.A.1a.7 and A.3a); b. Relocate the parking on the east side of the medical office building to the west side of the building and shift the building further to the east away from the adjacent residential properties(see revised concept plans in Section VIII.A); C. The Applicant shall work with Staff to provide an electronic,gate that is approved by the Fire Dept. for access to Serenity Ln. from the south (see DA provision#A.1 a.6 in Section IX); and, Page 22 Page 195 Item#6. d. Reduce the number of lots along the southern boundary to provide better transition to the R- 4 properties planned to the south in The Oaks subdivision(lots were reduced by 5 along the south and southeast boundaries, see revised plat in Section VIII.C). 5. Outstandingissue(s)ssue(s) for City Council: a. Council should determine if the proposed access to the hospital via N. Rustic Oak Way, a collector street, meets the intent of the UDC(11-4-3-22),which requires hospitals that provide emergency care to have direct access on an arterial street.ITD denied a request for direct access via Chinden Blvd. for the emergency care component of the hospital per the letter to the Applicant dated May 5. 2020 included in the public record. Alternatively, Council may deny the emergency care component of the hospital use. D. The Meridian City Council heard these items on December 1,2020.At the public hearing the Council moved to remand the project back to the Commission in order for the out-parcel at the northeast corner of the site to be included in the annexation area and development plan for the site. 1. Summary of the City Council public hearing: a. In favor: Patrick Connor,Providence Properties and Stephanie Leonard,KM Engineering(Applicant's Representatives) b. In opposition.None c. Commenting: Cary Pitman;Doug Haneborg; Cory Coltrin d. Written testimony: Randall Peterman(in favor) e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: Clint Dolsby, Joe Bongiorno, Steve Sjddoway 2. Key issue(s)of public testimony: a. Concern pertaining to the width of the frontage road and access to site from Serenity b. Preference for the hospital to be shifted as far east as possible away from adjacent residents—concern that the 3-story building will overlook the rear yard of adjacent residential properties; c. Desire for a gated entrance to the medical campus portion of the site from Serenity Ln. to prohibit public access/traffic on Serenity Ln.; d. Concerns pertaining to light trespass on adjacent residential properties from the medical campus;noise; odors;need for more of a transition in lot sizes to lot at the southeast corner of Peregrine Heights where there are 4:1 lots proposed; concern pertaining to Fire Dept.response time; location of water& sewer stubs to Peregrine Heights; location of fire hydrants in relation to Peregrine Heights. 3. Key issue(s)of discussion by City Council: a. Fire response time to the site b. Subdivision of the multi-family portion of the site allowingfor or separate ownership of individual apartment structures and concern pertaining to consistent exterior maintenance—should maintenance be governed by the HOA instead of a property management company to ensure consistent and timely pkeep of the development? C. Preference for the out-parcel at the northeast corner of the site to be included in the annexation area and development plan for the site. Council is not in favor of annexing the medical campus portion of the site without the out-parcel;remand back to the Commission for inclusion of the out-parcel in the annexation application. 4. City Council change(s)to Commission recommendation: a. None Page 23 Page 196 Item#6. E. The Meridian Planning&Zoning Commission heard these items on January 21, 2021. At the public hearing,the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing_ a. In favor: Patrick Connor,Providence Properties; Stephanie Hopkins,KM Engineering (Applicant's Representative) b. In opposition: Cory Coltrin c. Commenting: James Jacobson,Attornerepresentin_ Peregrine Heights Homeowner's Association, Sue Ropski; Cary Pitman; Doug Haneborg d. Written testimony: Stephanie Hopkins,Applicant's Representative(response to the staff re ort e. Staff presentinggpplication: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s)of public testimony a. Opposed to development of a medical campus directly adjacent to Peregrine Heights residential subdivision and request for C-G zoning to be denied; b. Concerns pertaining to where medical waste containers will be located, location of loading docks next to residential, opposed to 4-story medical office building structure which will obstruct views,location of frontage road/emergency access along north boundary of Peregrine Heights Subdivision from Chinden Blvd.; c. Not enough buffer between existing residential properties and proposed commercial development; d. Objections to a frontage road/emergency access driveway at the north end of Pere rg ire Heights subdivision along Chinden Blvd.; e. Concern pertaining to lightpass from the commercial site on the adjacent residential properties; e. Clarification from the Applicant that this is not a trauma center—most business will be related to women's health procedures and not emergency services. 3. Ke. ids)of discussion by Commission: a. Supportive of the continued changes that have made to the development plan by the Developer at the request of Staff and the neighbors; b. In favor of the proposed medical campus in this location of the City and belief it's an appropriate use for the MU-R desi Hated property, c. Empathy for the impacts to the residential property owners adjacent to MU-R designated property and proposed commercial development; 4. Commission change(s)to Staff recommendation: a. Add requirement for the buffer along the west boundary of the site to incorporate a 2- foot tall berm with an 8-foot tall wall on top of the berm to assist in blocking the noise from the commercial development. This requirement is contingent upon approval from the Peregrine Heights HOA; otherwise,if not approved by the HOA, landscaping and the wall shall be installed as proposed on the concept plan(see DA provision#A.lb.9 in Section IX). 5. Outstandingissue(s)ssue(s) for City Council: a. Council should determine if the proposed access to the hospital via N. Rustic Oak Way, a collector street,meets the intent of the UDC(11-4-3-22),which requires hospitals that provide emergency care to have direct access on an arterial street.ITD denied a request for direct access via Chinden Blvd. for the emergency care component of the hospital per the letter to the Applicant dated May S, 2020 included in the public record. Alternatively, Council may deny the emergency care component of the hospital use. Page 24 Page 197 Item#6. VIII. EXHIBITS A. Master Plan Conceptual Rendering&Medical Campus Conceptual Development Plan-REVISED y US-HIGNWAY261CHINDEN BLVD 14K -- PROPOSED PRESCOTT -- MEDICAL CAMPUS RIDGE MERIDIAN,IDA140 caucEPtunt,suaie.�rrocrrArvue �.._ '1 r --- - FUTURE —-- SCHOOL— SITE r o - o C _ FUTURE OAK5 NORTH SUBDIVISION Note,-Although tr-ee lined tr-ees are depieted-,pat*wqjw with detaehed sidewablaq ai-e Hot frwpas-ed Page 25 Page 198 Item#6. Concept Plan#2 (including out el'(dated: 1/19/21l: SITE INFORMATION W.CHINDEN BLVD. °JF^ 1e.s.• 5(710. 4 SF) CUMR MNINc: RUT rDleccExr zoNxc. RlR(E T.REsi,SOUrH /w4 a c-e(R H) we- WM. sF Fii S �I REruL- ,0,w sF z i Ti -Iel.Roo sF � 1 � `� [ re �••. ,,, F' L� _ R H-I REWIRED: EUIIDIH--581,W SF uz svxss ~ 2 m l � , �•� 4 c _�:,;"1 � vaRaNc vRrnnom. s�svhc�s �� L � •I_� - v_ sEreecxs�cam. malr o'Rmuxm a z k RUR o RmuRso �1 .I1111II11L� I�IIILILII Ilr s.11lllllllflllllllU1111. _ _ srtE ca�YicnoRr io•RamwRm 2 - iuW ATE ENl;w�r£ si SST[vnRY LORR) vSUGii[u "L _ M rvlwcul urt M HESIIWI^L 25'REOGIREY a ~— `^1 �_ A4ix 911IyMNG v Ho[M: ss 0 5E ILOIN:D BY H�H1 EI ! w r I ss J. III _ _ _ HOSSIiaL 56' w,rN SGIIxG � km`JT1TfTMfi LIlL u l l l l l l l I I I�4 �I I I I Rini. _ _ Rvm4[o••mnox vo v Illill.lf]J1...LCCLI I ENGIN E E KING s x[Uxl wv U+11 � k� Nl��Lulu j 3` EX.2.0 IR I WFR+~I Y 9 'YEh D 2� r i 7 150 300 450 `P1119 1 Plan 5-k_1"=150' Page 26 Page 199 Item#6. B. Annexation&Zoning Legal Descriptions and Exhibit Maps C-G ZONING LEGEND - - -- - n Er �rs k—I5 I I RUT I o ti °ma m I rF _ I R-15 RUT }+ I I �• lam R-8 1 OF I �® R-4 J RUT ICI—fpsl�I'� 4— R— — _ - R-8 - R--A -- plan5calr:l"=3ad Page 27 Page 200 Item#6. km E N G I N E E R I N G December 17,2020 ProjKt No.18.140 Exhibit A Legal Description for Annexation Rresratt Ridge Subdiv Mon A perreI of land situated In a portion of the West 112 of the Northeast 114 and a porilon of the West 112 of Section 29,Township 4 North,Range 1 West, Doise Merldlan,Ada County,ldaha and heing mare particularly described as follows: Con rnerticing at an aluminum cap marking the Northwest corner said Section 28, which bears N89'22'17"W a distance of 2,609.40 feet from an alurnlrtum cap marking the North 1/4 cornerof said Section 28, thence following the northerly line of the Northwest 1/4 of said Section 28, 589'27'17"E A distance of 1,484.69 feet to tha POINT OF BEGINNING, Thence following said northerly liner 589'27'12"E a distance of 1,124.74 feet to said alurninurn tap marking the North 1/4 corner, Thence leaving said northerly line of said Northwest 114 and fallowing tho northerly Ilne of the Northeast 1{4 of said Section 213,5&9'25'25"E a distance of 90.00 feet to a point; Thence leaving said northerly Ilne,SM"43'55"W a distarkre of 558.89 feet to a point; 7herlce S89`24'23"E a distance of 1,24E.58 feet to a 5/8-inch rebar on the easterly We of the West 112 of the Northeast 1/4 of said Section 28; Thence fol lowia8 said easterly liner SW 6'13'W a distance of 1,615.76 feet to a 5/8-inch rebar; Thence leaving said easterly line, N77-58'17"W a distance of 1,338-.I2 feet to a 5I8-inch rebaran the easterPy line of the Northwest V4 of said Section 28; Thence following said easterly 114% S00"43'55'W a distance of 625.95 feet to 2-inch pipe marking the Center 1/4 gf said Section 28; Thence Ieavl[Rg said easterly line,SGO'43'51"W a distance of U-35 feet to a 5/8-i neh re ba r, Thence S53'05'530W a distance of 16.53 feet to a 5/8-inch rebar, Thence N78'()7'38"Uw a distance of 19.68 feet to a 5/9--inch rebar; 7hence 589%8'46"W a distance of45.49 feet to a 5/8-inch rebar; 7hen N$6°14'4! Ord a distance of 63.62 feet to a 5/Sinch rebar; Thencia N88'50'OeW a distance of 85.57 feet to a 5/34rich rehsr; Thence N80'59'54'VV a distance of 36.99 feet to a 5/8-inch rebar; Thence N70`27'41"VV a distance of 25.64 fleet to a 5J8-inch rebar; Thence S89'15'00"W a distance of 20,04 feet to a 5/8-inch rebar; Thence N86'53'3VW a distance of 189.53 feet to a 5f94ch rebar; Thence 564.04'O3"W a distance of 27.64 feet to a 5/8-inch rebar; Thence N89`14'25"tin,a distance of 784.53 feet to a point; -thence M0X5Z'21"E a distance of 16-96 feet to a point being the Center West 1/16 corner of said Section 2$; 7hence-following the southerly Ilne of:he Northwest 1/4 of said Section 28, N89'21'12"W a dworroe of 686,03 feet to a paint; Thence leaving said southerly line,N01'01)'37"E a distance of 400.00 feet to a paint; 9233 West Sta#s Street & Boise,W0110 83714 * 208.09.6939 + kmvngllp.wrn Page 28 Page 201 Item#6. Thence N89'21'12"W a dl5tance of 525.00 feet to a paint on the westerly line of the Northwest 2/4 of sold Section 28; Thence following said westerly line,NOVOV37"E a d lstaoce of 690,74 feet t0 9 paint; Thence leaving said westerly line,S73'33'16"E a dlstance of 483.50 feet to a paint; Thence S78'W16"E a distance of WE feet to a point; Thence S46'W01"E a distance of 299,29 feet to a point;; Thence N75'51'12"E a distance of 48.11 Feet to a point; Thence NOO 52'17"E a distance of 21S-98feet to a 1/2--inch rebar, Thence N73'32'13'E a dis[we of 272.40 feet to a 1/2-inch rebar; Thence 30-50 feet along the arc of a Jrcular curve to the left,said Curve having a radius of 45.00 feet,a delta angle of 38'56'33",a chard bea-iri8 of N75'n'S3"E and a Chord dEsta of 3Q_00 fleet to a 1/2-inch rebar; Thence N7532'13'E d distame of 219.13 feet to a 1/2-inch rebar; Thence NQO'32'13"E a distance of 1,497,29 feet to a 112-inch rebar, Thence 569'19'13"W a distance a#270.56 feet to a 1/2-Inch rebar; Thence N3VW35"W d distance of 8'-73 feet to a point; TherWe 53-14 feet along the arc of a[ircular curve to the right,said curve having d radius of 115.00 feet, 2 delta angle of 26'2WW,a chard bearing of K18'41'13"W and a chord distance of 52_67 feet to a 5/8- inch rebar; Thence N00'32'43'E a distance of 125.29 feet to the POINT 4F UEGINNING- Said parcel contains a total of 128.207 acres,more or less_ Attached hereto Is Exhibit B and by this reference is hereby made a part of. ST 12459 b ' OF % L SOX, Project Name PAGE 12 Page 29 Page 202 Item#6. FWLAINUiA CFP p o POINT Or REGINNING N 1/4 CORNER t- BASIS 6F 8€ARING SECTION 28 ❑ C 20 21 W.Chinden BW{Hwy 20/26i CL ❑ _ _S89'27'17"E 2609,48' L7 ❑ 29 28 ia64.66' — — 1124.74' — — - _ _ '� u c M POINT OF COMMENCEMENT = ALUMINUMWW CORNER P L1B Mt9 tSST29�V23"E Q • -1 SECTION 28 fl N P N v "pm 1248,58' C {/'1 m < " tm + Cc ❑ 4 J O M� 0 250 500 1004 ° w LLJ a n dJ SCALE: t"=540' Annexation Area: 178.207±AC. CL « ` 8 50428233640,R6991222210,SO428120950, ` c x S7v'3316 S0428131315,S0428131200,R6991222101&SO428211102 a 4a Current Zoning:RUT d '�0' S78•QS•Ts E tti� � a « v �8,77• 1.Sfi C} � Q 6 M1 548.68•U}"E J DATE: MEEMBERPWQ PROJECT: U-IQ N39'21'12"W M7Tsa'T7 SHEET: 825.OQ' W ry� r ,rz' 1 OF 2 6 M1 b m _ o a CENTER-WESr 1/16 ODRN©2 o OF SECTION 28 m 2 PIPE CENTER OF SE"QN 28 z NSff21•t2"W 88&03' JJJ �y 1�~� BRAS_ CAP L1 N89'14'25"W 789.53' — — W 1/4 COR14Q2 km SECTION 28 r LID L9 ~ J' ENGro1EEAS-SURYEYOAS.AVNNERS 5233 VK5T STRTESTAEET L}1 L2 6o ISEr IUAMO 83734 �L12 L7 LB PNQN(I2osl(J9 5935 L6_— �L4 L3 FAN WGI 6394910 Page 30 Page 203 Item#6. a � i a O � LINETABLE LINE TABLE � o LINE I GEARING I[YISTANC£ FINE BEARING DISTANCE Ev Ll S89'25'25"E 60.00 L15 N(r52'17"E 215.95 ' Q L2 S743'51'W 24.35 LIS N75'32'13'E 272.40 L3 S5T05'53'W 16.53 L17 N75'38'13"E 219-13 m L4 N7W07'38*W 19.68 L18 S69'18'13'W 270.56 N „0 15 S89'18'461W 45.49 L19 N31'55'35'W $1.73 V) 2 Z LS N96'14'49"W 63-62 L20 N('32'43'E 125.29 w - L7 NEIT50'04,W 85.57 I 06 O L5 N80'59'S4"W 36.B9 4✓ � � i2 L9 97927'4114 25.134 C) N di L10 589't 5'00'14 20.04 W 9 L11 HeB'S3'39'W 169.$3 >` L f L12 894"04'039W 27.04 w ~ N L13 NO'52'21"E 16.96 C nI Lt4 N75'5121'; 48.41 i ai O CL +r � p CURVE TABLE DATE- DECEMRER 2030 CURVE RADIUS LENGTH DELTA CNORb BRG CHORD awolEcr: Ma TA G1 45.00' 30.69' 30`56.33' N7932'13'E 1 30.00' SHEET: C2 11MG0 53.14' 2E26'39'I N18'4113"W 1 52.67- 2 OF 2 !on ENGINEERS.SURY6rM.pANNER5 9233 WEST STATE STREE7 BOISE.IO.AHO 83714 PHONE12116I639-5939 FAX I21M1639-9M Page 31 Page 204 Item#6. km E Nr,; I N F E R I N G December 17.2020 Project No.18-140 Exhibit A Legal Description for Rexpae tt C-G Prostott Ridge Subdivision A parcel of land situated in a portion of Northwest 1/4 and a portion of the West 1/2 of the Northeast 114 of Section 28,Tow nshlp 4 North, Range 1 West,liaise Meridian,Ada County,Idaho and being more parGlcularly descrl bed as follows: Commencing at an aluminum Cap mark.lng the Northwest corner said Section 28, which bears N89*27'17" a distance of 2,"-40;eat from an aluminum cap marking the North 114 corner of Bald Settlon 2e, thence following the norttrerly line of the Northwest 1/4 of said Section 28, M'27'17^E a distance of 1,484.66 feet to the POINT OF BEGINNING. Thence following Bald northerlV Hine,SS9'27'17"E a dicta nce of 1,124.74 Feet to said aluminum cap making the North 1/4 corner; Thence leaving said northerly line and following the easterly line of said Northwest 3{4r S00'43'55"W a distance of 586.55 feet to a 112-Inch Mbar; Thence leaving said easterly line,5S9'?5'31"E a distance of 27.44 feet to a point; Thence SOT34'290W a distance-of 397.44 Feet to d point; Thence N89`25'31"W a distence of 826.54 feet to a paint; Thence NQb°32'13"E a distance of 837.62 feet to a 1/2-Inch relmr; Thence 569'18'13"W a distance of 270-56 feel;tc a 1/2-inch rebar; Thence N31`55'35"1N a distance of 81.73 feet to a point Thence 53.14 feet along the arc of a circular curve to the right,said Curve having a radius of 115.00 feet a delta angle of 26'28'39",a chord bearing of N18'41'13"W and a chard dlstanee of 52.67 feet to a 5/9- inch rebar; Thence N00'32'43"E a distance of 125.29 feet to the POINT OF BEGINNING. Sold parcel contains a total of 19.952 acres,more or less. Attached hereto is Exhibit Band by this reference is hereby made a part of, ,Cxt� 9z"vftpt5tote5tirw r Bnlse,Idaho M3714 . 209.639.0939 * hmrripllp.cvm Page 32 Page 205 Item#6. D d r.e t � 3 7 PpIHT OF BEGINNING -Chinden 61vd{Hwy 2U/26i ALUMINUM CAP WN 1/4 CORNER 7 BASIS OF BEARING �`OT1pN 2B s 20 21 SB9'27'17"E 2809.40' Q 29 28 $84"27'17�E 1464.66' 1124.74` LA F tli N00'32'43f 7 ❑ 125.2e' 0 ,aN 0 Lq c N31'55'35"W 'CT° nao v Q] ro 81,73' Lo -0C IT- IY a Rezone Area: 19.85±AC. m 4-1 n SO428211102,R6991222101,R6991222210{Portion}, 0 ,n 50428220950{Pdrtian},SO428120640{portion} U o a &50428131200(Portion) x L] z T Current Zoning:RUT W v N Proposed Zoning:C•G o a � o � a M SSWT25'31'E 41 17.a4• a I DATE: DECE>aBER 2310 Z f+ CURVE TABLE KOJFCE, 19,140 CURVE 1 RADIUS LENGTH I DELTA CH RID 6RG CHORE) SHEET: 1 OF 1 O1 115.00- 53.14' 21 28'39" N18-41'13-Wf 52-67' q 5 N N89'25'31*w 826.54' ENOW EERS.SURVEYORS.PLMNER3 0 100 200 400 9238 WESTSTATE 5TALEF BOLE,OAHO M3714 PHONE 1M)5394939 SCALE: 1"=200' FAx[206lom ftm Page 33 Page 206 Item#ti. km E N G I N E E R I N G April 7,2020 Project No.18-140 Exhibit A Legal Description for Rezone to R-8 Prescott Ridge Subdivision A parcel of land situated in a portion of the West 1/2 of the Northeast 1/4 and a portion of the West 1/2 of Section 28,Township 4 North, Range 1 West,Boise Meridian,Ada County, Idaho and being more particularly described as follows. Commencing at an aluminum cap narking the Northwest corner said Section 28, which (sears N89'27'17"W a distance of 2,609.40 feet from an aluminum cap marking the North 1/4 corner of said Section 28, thence following the northerly line of the Northwest 1/4 of said Section 28, S89'27'17"E a distance of 2,609.40 feet to the POINT OF BEGINNING. Thence following the northerly line of the Northeast 1/4 of said Section 28,S89°2525"E a distance of 60.00 feet to a point; Thence leaving said northerly line,S00'43'55"W a distance of 658.89 feet to a point; Thence S89'24'23"E a distance of 1,248.58 feet to a 5/8-inch rebar on the easterly line of the West 1/2 of the Northeast 1/4 of said Section 29; Thence fallowing said easterly line,S00'36'13"W a distance of 1,615.76 feet to a 5/8-inch rebar; Thence leaving said easterly line, N77`58'17"W a distance of 1,338.12 feet to a 5/8-inch rebar an the easterly line of the Northwest 1/4 of said Section 28; Thence fallowing said easterly line, SO743'55"W a distance of 625.95 feet to 2-inch pipe marking the Center 1/4 of said Section 28; Thence leaving said easterly line,S00'43'51"W a distance of 24.35 feet to a 5/8-inch rebar; Thence S53"05'53"W a distance of 16.53 feet to a 5/8-inch rebar; Thence N78"07'38"W a distance of 19.68 feet to a 5/8-inch rebar; Thence S89"18'46"W a distance of 45.49 feet to a 5/8-inch rebar; Thence N86'14'49"W a distance of 63.62 feet to a 5/8-inch rebar; Thence N88'50'04"W a distance of 85.57 feet to a 5/8-inch rehar; Thence N80'59'54"W a distance of 36.69 feet to a 5/8-inch rehar; Thence N70'27'41"W a distance of 25.64 feet to a 5/8-inch rebar; Thence S89'15'00"W a distance of 20.04 feet to a 5/8-inch rebar; Thence N86'53'39"W a distance of 189.53 feet to a 5/8-inch rebar; Thence S64'04'03"W a distance of 27.64 feet to a 5/8 inch rebar; Thence N89'14'25"W a distance of 799.53 feet to a point; Thence N00°52'21"E a distance of 16.96 feet to a point being the Center West 1/16 corner of said Section 28; Thence following the southerly line of the Northwest 1/4 of said Section 28, N89'21'12"W a distance of 686.03 feet to a point; Thence leaving said southerly line,ND1'00'37"E a distance of 400.00 feet to a point; Thence N89'21'12"W a distance of 625.00 feet to a point on the westerly line of the Northwest 1/4 of said Section 28; Thence following said westerly line,ND1"00'37"E a distance of 690.74 feet to a point; 9233 West State Street • Boise,Idaho 83714 • 20-8.639,6939 • kmenglip.com Page 34 Page 207 Item#6. Thence leaving said westerly line,S71"33'16"E a distance of 483.50 feet to a point; Thence S78'08'16"E a distance of 589.77 feet to a point; Thence 545"56'D1"E a distance of 299.29 feet to a point; Thence N75'51'12"E a distance of 4&41 feet to a point; Thence NOD°52'17"E a distance of 215.98 feet to a 1/2-inch rebar; Thence N75°32'13"E a distance of 272.40 feet to a 1/2-inch rebar; Thence 30.59 feet along the arc of a circular curve to the left, said curve having a radius of 45.00 feet,a delta angle of 38"56'33",a chord bearing of N75'32'13"E and a chord distance of 30.00 feet to a 1/2-inch rebar; Thence N75'32'13"E a distance of 219.13 feet to a 1/2-inch rebar; Thence NDD°32'13"E a distance of 659.67 feet to a point; Thence 589'25'31"E a distance of 279.95 feet to a point; Thence SOD°34'29"W a distance of 420.05 feet to a point; Thence 589'25'31"E a distance of 275.60 feet to a point; Thence 82.73 feet along the arc of a circular curve to the right, said curve having a radius of 150.00 feet, a delta angle of 31°3b'09",a chord bearing of S73"37'27"E and a chord distance of 81.69 feet to a point; Thence S57'49'22"E a distance of 138.82 feet to a point; Thence 275.78 feet along the arc of a circular curve to the left,said curve having a radius of 50D.00 feet, a delta angle of 31`36'09",a chard bearing of N16'22'33"E and a chord distance of 272.30 feet to a point; Thence NOD"34'29"E a distance of 233.13 feet to a point; Thence 589'25'31"E a distance of496.43 feet to a point; Thence ND4°36'19"E a d istance of 294.85 feet to a paint; Thence 1\189°24'23"W a distance of 496.59 feet to a point; Thence NOO°34'29"E a distance of 122.33 feet to a point; Thence N89°25'31"1N a distance of 17.44 feet to a point art the easterly lute of the Northwest 114 of said Section 28; Thence following said easterly I ne, NDQ'43'55"E a distance of 586.55 feet to the P10INT OF BEGINNING. Said parcel contains a total of 99.532 acres, more a less. Attached hereto is Exhibit B and by this reference Is hereby made a part of. I S T �~ m 124 C OF % Client Project blame PAGE 2 Page 35 Page 208 Item#6. POINT OF BEGINNING O ALUMINUM CAP 0 — N i/4 CORNER i SECTION 28 20 21 8A515 OF BEARING W,Chinden Blvd{Hwy 20/26) CL — —SB9'27'17"E 2609.40' L1 m 0 POINT OF COMMENCEMENT — — C' m Q ALUMINUM CAP 00 Q S00'43'55"W i SE14W CORNER 658.89' V1 N SECTION 28 u� ED �O °�' s L24 S89'24'23"E 124B.58' N V O N z z 1 L23 L22 S89'25'31"E r4 279.95' I I 0 N C S89-25'31"E a .� 496.43' :~' .�'.� u 0 250 500 1000 0; 0 o �� ° a Ln n o vi -!✓ V7 O w w O tD X CLI 61 N M SCALE: 1"=500' $ LIB w a O N �7g 0 Z S7.33 B" 0 C2 o ay 7 4a ' e Rezone Area:99.53±AC. "' t v so s7608'1s 01 50428233640,R6991222210(Portion),50428120950(Portion), Enc° V 589.77' Ctrs C1 SO428131315&SO428131200(Portion) a o A �2 Current Zoning:RUT `O S4611,56'01"E Proposed Zoning:R-8 DATE: APRIL 2020 299.29' �}k PROJECT. 18-140 N89'21'12"W N77-5817.W 133 SHEET: 625.o0' w In tn 8.12' 1 OF Z b M O In In N a o p CENTER-WEST 1/16 CORNER o o OF SECTION 28 2" PIPE o g — CENTER OF SECTION 28 ` z N89'21'12"W 686.03' BRASS CAP L13 N89'14'25"W 789.53' _ — Ion W 1/4 CORNER ' SECTION 2S Jf�Tr L10 �q LS ENGINEERS.SURVEYORS.PLANNERS 9233 WEST STATE STREET 8015E,IDANC 83714 \_L12L71 L7 Lfi 1-2 PHCNE(209)639-6939 - L8 L3 FAX{208)639-6930 Page 36 Page 209 Item#6. In 0 o — CL LINE TABLE LINE TABLE 0 f0 u LINE BEARING DISTANCE LINE BEARING DISTANCE C o ¢ Li 589'25'25"E 60.00 L15 NO'52'77"E 215.98 00 0 _ 2 L2 SO'43'S1"W 24.35 Lib N7532'13'E 272.40 �_ y m L3 S53'05'53W 16.53 L17 WS'32'13% 219.13 O f0 L4 N7B'07'38"W 19.88 LIB 589'25'31'E 275.80 O cr, L5 S89'18'4B"W 45.49 L19 S57'49'22'E 138.82 O un Z Z L6 N86'14'49"W 83.62 L20 NO.34-24-E 233.13 OJ (D D1 ~ W I o L7 NBW50'04'W 85.57 L21 NO'35'19'E 294.95 I O N LB N8(YS9'54"W 38.69 L22 NB9'24'23"W 496.59 m O 41 u L9 N70'27'41"W 25.64 L23 NO'34'29'E 122.33 O V (U L10 S89'15'00^N 20.04 L24 N89'25'31'W 17.44 L L o X cu L11 N86'53'39'W 189.53 L25 NO'43'55"E 556.55 Lu d m L Y \ L12 56404'03"W 27.64 0 L13 NO c N'S2'21"E 16.96 O L14 NIU51-12-E 48.41 1` OJ O a + ¢ o CURVE TABLE DATE: APRIL 2020 CURVE RADIUS LENGTH DELTA CHORDBRG CHORD vnaEa: �euD Cl 45.00' 30.59' 3856'33' N75'3243E 30.00 SHEET: C2 150.00' 82.73' 31'36'09' S733727E 81.69 Z OF 2 C3 500,00' 275.78' 31'36'09" Ni6'22'33'E 272.30' !amIminciloicIEWLTS ENGINEERS.SURVEVORS.MNNEM1 9233 W EST I—E STREET MISE,IDAH083114 PNE 120) FAX RICER)29-0309 Page 37 Page 210 Item#6. km E N G I N E E R I N G April 7,2020 Project No.18-140 Exhibit A Legal Description for Rezone to R-15 Prescott Ridge Subdivision A parcel of land situated in a portion cf Northwest 1/4 and a portion of the West 1/2 of the Northeast 1/4 of Section 28,Township 4 North,Range 1 West,Boise Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at an aluminum cap marking the Northwest corner said Section 28, which bears N89"27'17"W a distance of 2,609.40 feet from an aluminum cap marking the North 114 corner of said Section 28, thence following the northerly line of the Northwest 1/4 of said Section 28, S89°27'17"E a distance of 2,078.14 feet to a point; Thence leaving said northerly line,S00°43'55"W a distance of 983.71 feet to the POINT OF BEGINNING. Thence S89"25'31"E a distance of 546.59 feet to a point; Thence N00434'29"E a distance of 275.11 feet to a point; Thence S89°24'23"E a distance of 496.59 feet to a point; Thence S00436'19"W a distance of 294.85 feet to a point; Thence N89°25'31"W a distance of 496.43 feet to a point; Thence 500`34'29"W a distance of 233.13 feet to a point; Thence.275.78 feet along the arc of a circular curve to the right,said curve having a radius of 500.00 feet, a delta angle of 31'36'09",a chord bearing of 516°22'33"W and a chord distance of 272.30 feet to a point; Thence N57°49'22"W a distance of 138.82 feet to a point; Thence 82.73 feet along the arc of a circular curve to the left,said curve having a radius of 150_OD feet,a delta angle of 31"3fi'09",a chord bearing of N73°37'27"W and a chord distance of 81.69 feet to a point; Thence N89"25'31"W a distance of 275.60 feet to a point; Thence 11400'34'29"E a distance of 420.05 feet to the POINT OF BEGINNING. Said parcel contains a total of 8.822 acres,more or less. Attached hereto is Exhibit 3 and by this reference is hereby made a part of. 4 � 12459 g of Z. 9233 West State street Boise,Idaho 83714 * 208.639.6939 kmengllp.com Page 38 Page 211 Item#6. m a ALUMINUM CAP T r N 1/4 CORNER m + BASIS OF BEARING W.Chinden Blvd(Hwy 20/26) 1 SECTION 25 =3 20 21 _ S69-27'17"E 2609.40' 7/ O 0 29 26 2078.14' — — — — — C a -a ,j _d o ¢ � a � POINT OF COMMENCEMENT ALUMINUM CAP 4�0 : c NW CORNER I — — SECTION 2B w 0) O m i 589'24'23"E 4-96.59' — — — r4 '^ d GC `pcc O M e rn m y Z V 4� Ln 0 o L I,//r POINT OF BEGINNING Z w r' !E X N S89'25'31"E 546.59' v Y L Rezone Area: 8.82±AC. i N89'25'31 W 496.43' p O c Z o R6991222210(Portion)& �, M Y o 0 50428120950(Portion) M Current Zoning:RUT a ¢ w Proposed Zoning:R-15 � I I DATE: APRIL 2020 N PROJECTS 18-140 M d I SHEET: Z I 1OF1 U N69'25'31'1N 275.60' C2 CURVETABLF N57'49'22"W 0 100 200 400 lam CURVE RADIUS LENGTH DELTA CHORD BRG CHORD 138'82 C1 5ao.00' 275.78' 31'36'09" S1622'33W 272,30' I SCALE: 1"=200' ENGINEERS.SURVEYORS.PLANNERS sTATr STREET C2 150.00' 82.73' 31'36'09" N7337'27W 81.69' 9z33wes'DAHO83714 BOiSE,IOAH083714 PHONE(208)53M939 FAX(203)53M930 Page 39 Page 212 Item#6. C. Preliminary Plat(date: 912812020 10,121 20 i i 20,/ 12/22/20),Phasing Plan u.Lot r .,, ou4 Exhibit- REVISED PRESCOTT PRELIMINARY PLAT SHOWING Z — —~—� II 'n'LiIIOFH hV0. A PARCEL OF LAN051TUATEP INA PORTION OF THE NORTHEAST 114 OF THE NORTHWEST 1/4 OF SECTION 28,TOWN SHIP 4 NORTH, RANGE 1 WEST,ROISL MLRIDIAN,ADA COUNTY.IDAHO f it �` _ Pei r.,wu u. k ^""•"' �• v� rw -� __ I I, OPL4 SPACE_OT ARLls .•. IE:VIM t,R Zrs d.e tla„, ,.,a,,..••,„,.._ tee.. .>< I---�'`J --� � � � .� li I Q • .a.��a®°P 0 PAS } m zy�art �� W w. �,' P®p ® e a .3!:;E .:E•.:1.:::E: ¢b. N P ® •� 5.�: ® 9 Q ® d O 0 ,,9 F � ® �.�.`S:.'9'•Zt9:�� Qr' � �® ER;Si4�" C-AI 01M SPA'.= ` o - ° 6 2.` ':6:� LL ® P ® �Pi` •• L PRESCOTT RIOGESBBOIVI5 DN MERMAN,IOARG �1 In PpLo u Page 40 Page 213 Item#6. r .r4 o. (r �J•irY�,y .'& ^O O� sly b �': ® � �'�� f �� ..,© .r 1 �2 LAVdUT PLAN l', .:.�L I�a' •��n .4--I.'�� AHE5CUUMDUE 5U9oN15 IbAHD I ` 1 bt•TMfuN MATCH LINE 2.1 SHEET PP2.2 ® 1 \ - Ymil.-:�. V yII k T 1 ® ® BESCD7 FIDGE SUBDIV151py p A ® d ® _ O ➢ Q E7 a O �' m _ D MERIDIAN,ICAHO LAYOUT PLAN r --1 ...PP2.3 .. Page 41 Page 214 Item#6. .... — -- 0 . . •, ,, ., p , . ... 5-�--MATC�LfN��S�E3NEET PP2.3. ® .. 1 .� ` �� -•. r S® ------------------ ® k, . . :•: : '� o e n.•.••.• MATCH LINE•SEE SHEETPP2.1— �,:��;�;;;_;;;�;_;_; , � �.+ T LAY�VT PLRN rti.•.•..-..-. � ' - - - - 1 APcH ♦ n -q ... m FF'PiiF�''�'`� e`�`s•.f}�$ �^-x« -✓� p .■I �4 � o - d;'v4'G". AA2~�.. N�9.i//L. ��le- A"'•�'�°i�..�.ti/ �r arm w.'r" '•� BESWT F RIDGE SIIDDIVISI^ �rnnu . ='I_ w PP2.2-^ 1 1 ml f� zl 1 x al f� �1 It �1 Ig NI IN L44 � i RI -------------- MATCH LINE-SEE SHEET PP2.4 _ ---, — ----1 RESCOTT MIDGE SUBDIVISION� f MEND IMI,ID4HO f ® jp ' 5 m - E. i t ii MATCH LINE•SEE SHEET PPL2 4c PP3.3 g Page 42 Page 215 Item#6. -----f--.--------.-f��- 1 , Ir r r r� r i ' I ' I a' F ' I I ' I r � r ' I [t 1 i - Page 43 Page 216 PHASE BUILDABLE LOTS 65 2 44 3 41 4 43 z 5 41 Q 6 37 PHASE I 7 29 9 14 TOTAL WILL)AULE 370 O x LOTS PHASE PHA,SS, ul ENGINEERINGti EL PHASE 3 OF 1 PHASE 1 3W 600 S03 Plan Scale-1'=300' Page 44 Item#6. D. Landscape Plan(date: 4�7tivrrvrwzv i 0/9/2 20 11 n n/2n 12/22/20)—REVISED 1• C � unm •.w 1 N •w' �iT�'' � - . w M•yA I� u - •*P: —n •_�L { MGA •r 'W'OIL I PEN 5Pp{C i EES —J R$Md � h � ,. ISY�E7, t11E[[wILUL4fi[xi5 f1TREV311f�• `x � '� xa, • :� �� tt1i AL SIRE FT TR[FS 1 ....�5 � .i -il,Y"y�'A�^� I "1r� - �• '�' � iL �•u rpm w JCO -- 1 • .':I s f ImrrrATIPN KAYIILEMWTS " To � mrumnne pvneo � L Ih+A MSAIOMN,IDAHO I . - r u�owlnccna lie+ s -- I i� .,- mrr•cR�xro�uio• awl• Wp•e+li WlX•IYn_ - LANdS[APE SITE PLAN —�� vvL1A Page 45 Page 218 Item#6. twl'+ri -- - ---•�.... i � �ii17Yriz4rs • i ' I �■ I 1 1 { I 7 � Ir L � • � 'Fr w,�-e � � ._=pia=_____ !-• I �. ��aRR-T� � TF•IwE ! i �—� { +_�~ •� f� -�Sti ` � - a ��a• sat •rf le � 1'*14MI4-* IIFS 1 Ak T • • F��Y wllt■ e•{l ti1Y1lia ��' �•• ", —_ Cl m � i y 1+ li' i • I; ,1 t 4_ i -- ■ I+ulr Page 46 Page 219 Item#6. _ n+ -----_-+. --- ------------------ _ ' i Ir �� ia4� 1 � • ��1 ,,r :I : i sa� 1 ylh � • 4J F` * it • `�} f + I � ` + �1 'ram �. + � • - - --• - I i ti�ti r� rr • • f --_.aui-i i-.Fa �• ' r' ' a 1 �' • .-a—a a�a-ai�-o • ` F + r � as a •1r��.. u: • terra arr�--_ I 1 LR�tiW L---------- -------------------------- J. �a 1 � 1' a� Page 47 Page 220 Item#6. Ftl...tl 1 W.sarr• ----��__ f — _ 1 1 1 • � 9 Page 48 Page 221 Item#6. E. Qualified Open Space Exhibit& Site Amenities(dated: °"6"^ '0 9/2# ' 12/22/20)—REVISED PRESCOTT RIDGE SUBDIVISION F E MNANYP TOPERSPACEOATA °�"�'�`°" OPEN SPACE EXHIBIT � � I I o — e e e e ® ®1 9 B � TDTAL OPEN SPACE .m.�w erw®ee®• °0m® � � � y B c e B• ®® ®� •eq j I ® ®¢m a � ®B�•®e B a a � 2 >a B e B® ® mp a® a -- _ i "�� e ® • E • �' RESCOTT RIDGE SUBDIIASION 9 ••Y B B •Y B B B ® 7 ® p p p®�p p MERIDIAN,IDAHD " ® —waceowiwr --- Okm OPEN SPACE EXHIBIT Page 49 Page 222 Item#6. AMEWIES v � ' A-POOL ANO uut;HIX15E TF YI rU 136USF BUILOING .w------_•-•--.—�--- 54TWPOOL r _ 17 PARKING SPACES Ll B-LARGE TOT LOT C-DOG �T PRESCOTT 6-DOG PARKIPOCKET PARH E-OPEN SPACE - �,: j F•MEW RIDGE G-PROPERTY MANAGEMENT MERIDIAN,IDAHO --— =_ —— OFFICE.ENCLOSED BIKE STORAGE,CENTRAL MAILBOX CW5TER•AND DIRECTORY MAP A B � sn D E . A �_ —SCHEMATIC CLUBHOUSE - -- g LARGETOTLOT t I - T' SMALL TOT LOT p pOG PARKIPOCKET PARK Page 50 Page 223 Item#6. F. Parking Plan(dated:4/8/20 10/21/2020)—REVISED _■ :wr: s MENEM-- - - -- �__ -- ' 1 I I P4XIWGIH FROHI u•IIVHL::fS I I 6 4 g� F 3 6u4mwi 3 16 I 10 � e l S SILI --—--- PARKING LXHMIT zacieoFunouWn� Page 51 Page 224 Item#6. G. Conceptual Building Elevations/Perspectives-REVISED SINGLE FAMILY HOMES ' � I PRESCGTT _ RIDGE MEY CIA.NRHU TOWNHOMES FOUR-PLEX FLATS or Ems Nor- jp 5 1U _ Page 52 Page 225 Item#6. 1 Three-story Hospital Watercolor Rendering Revised rendering submitted after the Commission hearing that correctly depicts the 3-story (rather than 4- story)hospital building: MERIDIAN HOSPITAL TEST FIT H -®r h'EFI°:.Ah.C.SHO Healthcare" Page 53 Page 226 Item#6. This conceptual elevation for the medical office building was shown at the Commission hearing but is no longer proposed: �r rrF T..I j.6. Page 54 Page 227 Item#6. H. Parcel Status Exhibit IandproDATA Parcel Status Exhibit R6991222101 -Wheaton Legal parcel as a platted lot SO428211102- Roark within Peregrine Heights Legal parcel per e-mail Subdivision and e-mail from from Brent Danielson Brent Danielson dated e dated 8.26.19. 8.26.19• wy 20 W Chinden Blvd — - n[] xo z SO428120640- Providence Illegal parcel, but will become ACHD z right-of-way per Christy Little e-mail dated 11.6.19. R6991222210- Roark Legal parcel as a platted 50428131200-School lot within Peregrine Illegal parcel,but included Heights Subdivision. with this application to S0428233640- Hon rectify illegal status. Legal parcel per e-mail from Brent Danielson dated 9.5.19. ❑ 0 SO428120950&SO428131315- Kuenzli House parcel is legal. �i Remainder is illegal,but will be rectified SO428233620-Thomson yh by this application. Legal parcel per e-mail from Brent Danielson qN 11127�15.48 WW dated 9.5.19. Asap osn�zoie Aug 26,2019-IandproDATA.com The materials available at this website are for informational Scale:1 inch approx 600 feet purposes only and do not constitute a legal document. Page 55 Page 228 Item#6. IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION commercial,The conceptual development plan for the C G zoned portion of the site, shall be- Fevised and submitted to the City C!eF!i at least 4 0 days p4or to the City Couneil hearing FeReet eonfor-manee with the following guidelines in the COMPFehensive Plan for-Mixed Use • The buildings in the commercial C G zoned portion of the de3f,elopment shall be arranged to er-eate some form of >usable RFea, parks,the mixed use guidelines in the Comprehensive Plan (pg.3 13)-. not limited to plazas, > open space, > site; —and—se-hoolls shall be provided in the Mixed Use designated portion of the outdoor seating areas-at annex-ation area does not satisfy this mquirentent as it is notpar4 of the AKmed U-se designate • Development of the Mixed Use designated area shall be eentered around spaces that are well designed publie and quasi pubfie eenteFs of aetivity. Spaees should be aetivated and ineor-porate permanent design elements and amenities that fosteF a Wide Variety o interests ranging&om leisure to play. These areas should be thoughtfully integrated in • The 4 story medieal offiee building proposed at the southeast eorner of the commere development shall be sh 0 fted to the HOFth tO fFont on the main entry dFive aisle off N. Rustie Oak Way as a be�fte-r t-f-a-u-sition to the residences to the south. • A eommer-eial land use type shall be ineluded on the plan in the MU R designated a retail, r , 1. A Development Agreement(DA) is required as a provision of annexation of this property. At the Applicant's request,three(3) separate DA's shall be required for each component of the project—one for the R-8 and R-15 zoned residential portions of the development, one for the medical campus and another for the school district's parcel. Prior to approval of the annexation ordinance, Development Agreements shall be entered into between the City of Meridian,the property owner(s)at the time of annexation ordinance adoption, and the developer(s). Currently, a fee of$303.00 shall be paid by the Applicants to the Planning Division for each DA prior to commencement of the DA's. The DA's shall be signed by the property owner(s) and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA's shall, at minimum, incorporate the following provisions: a. R-8 and R-15 zoned portions of the development: 1. Future development of the R-8 and R-15 zoned portions of the site shall be generally consistent with the master plan,preliminary plat,phasing plan, landscape plan, qualified open space& site amenity exhibit, and conceptual building elevations included in Section VI11 and the provisions contained herein. Page 56 Page 229 Item#6. 2. Administrative design review shall be required for all single-family attached, townhome and multi-family structures. Compliance with the design standards for such listed in the Architectural Standards Manual is required. 3. The rear and/or side of structures on Lots 2-6,Block 4; Lots 2-7,Block 1; Lots 8 and 9- 15,Block 9; Lot 16,Block 7; Lot 2,Block 12; Lots 2-14,Block 10;Lots 2-16 and 29, Block 14; Lot 68, 70, 81-83, and 77-78,Block 12; and Lots 43 4 4, 75 42,45 and-79 67, Block 8 that face collector streets(i.e.N.McDermott Rd.,N. Rustic Oak Way and W. Ramblin St.), shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding, porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 4. A conditional use permit shall be obtained for a multi-family development in the R-15 zoning district as set forth in UDC Table 11-2A-2. The use is subject to the specific use standards listed in UDC 11-4-3-27: Multi-Family Development. 5. One management company shall handle the leasing and maintenance of the entire multi- family development to ensure better overall consistent management of the development. 6. An electronic ,gate that is approved by the Fire Department shall be provided for access to Serenity Ln. from the south. 7. Noise abatement for the future SH-16 extension shall be provided in the form of a berm or a berm and wall combination parallel to N. McDermott Rd. constructed in accord with the standards listed in UDC 11-3H-4D. b. Medical campus/hospital: 1. Future development of this site shall be generally consistent with the master plan,preliminary plat,phasing plan, landscape plan and conceptual building elevation included in Section VIII and the provisions contained herein. 2. Future development shall comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual. 3. Noise abatement shall be provided in the form of a berm or a berm and wall combination parallel to W. Chinden Blvd./SH 2O-26 constructed in accord with the standards listed in UDC 11-3H-413. 4. A minimum 30-foot wide buffer with an 8-foot tall CMU wall shall be provided along the western and southern boundaries of the site adjacent to residential uses as proposed on the landscape plan in Section VIII.D. Dense landscaping consisting of a mix of evergreen and deciduous trees, shrubs, lawn or other vegetative ground cover that results in a barrier that allows trees to touch at maturity is required per the standards listed in UDC 11-3B-9C. The block wall shall be decorative and have texture and a color complimentary to adjacent residential structures—plain CMU block is not allowed. 5. A frontage road parallel to W. Chinden Blvd./SH 2O-26 shall be constructed as depicted on the conceptual development plan in Section VIII.A in accord with UDC 11-3H- 4B.3e. 6. The hospital building shall be restricted to 3-stories in height as proposed. Page 57 Page 230 Item#6. 7. The entire first floor of the medical office building shall consist of retail and restaurant uses as proposed to provide a mix of uses as desired in the Mixed-Use designated area in accord with the Comprehensive Plan. 8. The final design of the site shall be consistent with the general Mixed Use and Mixed Use—Regional guidelines in the Comprehensive Plan(see pgs. 3-13 thru 3-15 and 3-18 thru 3-19). 9. The buffer along the west boundary of the site shall incorporate a 2-foot tall berm with an 8-foot tall wall on top of the berm to assist in blocking the noise from the commercial development if approved by the Peregrine Heights Homeowner's Association(HOA). If not approved by the HOA,the landscaping and wall shall be installed as depicted on the conceptual development plan. The City Council should determine if the proposed access to the hospital which provides emergency care from Chinden Blvd.ISH 2O-26 via W. Rustic Oak Way meets the intent of the requirement in UDC 11-4-3-22A, which requires hospitals that provides emergency care to have direct access on an arterial street. If so, it should be memorialized in the Development Agreement. If not City, Cou ned m eem6,ider a .a;r atiaH to the .tana Ua *.tpie, ah,,i-en.,,; tietfeasible s deter-mined by 00,Gee Alternatively, Council may deny the emergency care component of the hospital use. ITD denied a request for direct access via Chinden Blvd. for the emergency care component of the hospital per the letter to the Applicant dated May 5, 2020 included in the public record. c. School Site: 1. The subject property shall develop with an education institution; any other uses shall require modification of this agreement. 2. A conditional use permit shall be obtained for an education institution in the R-8 zoning district as set forth in UDC Table 11-2A-2. The use is subject to the specific use standards listed in UDC 11-4-3-14: Education Institution. 3. Future development shall comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual is required. 2. The final plat(s) submitted for this development shall incorporate the following changes: a. Include a note that prohibits direct lot access via W. Chinden Blvd./SH 2O-26 unless Remove approved by the City and the Idaho Transportation Transportation Department. b. Re��ot 1,Blook 15 as it's AC�ight o d cannot a platted as eefmnen let. c. Depict cross-access/ingress-egress easements to adjacent MU-R designated properties to the west(Parcels#R6991221700 &R6991221600)and east(Parcel#R6991222101)in accord with UDC 11-3A-3A.2. e. Depict the easement(s)for the West Tap sub-lateral; if the easement(s)is greater than 10- feet in width, it should be placed in a common lot that is a minimum of 20-feet in width and outside of a fenced area,unless modified by City Council as set forth in UDC 11-3A-6E. streets(alleys aa&er-eammen driveways may be iaeer-peFated); or-,if pr-iv4e stFeets are proposed, eaeh unit should ffen4 on and be aeeessed via the private stfeet(s).fl. Re design the tev,%heme peftion of the deNelepmeftt(i.e. Lots 16 79,Bleek 9)with pub, Page 58 Page 231 Item#6. ffm4i family development(i.e. one stfuetufe en ene pr-apeft-y with 3 E)r-fner-e d-welling units) with townhome style tmits ffii�be a development option for this area. A revised concept plan shall be presented P40F tO or-at the Commission hearing for review and a revised plat Fefleeting this ehange shall be submitted at least 10 days pr4OF tO the City Coun private streets should be provided in accord with UDC 11 3F 1.Also,provide updated density ealeulaflons-. g. Lots 70-83,Block 12 in the multi-family portion of the development shall be revised to depict parking and access driveways on a common lot with an ingress-egress/parking easement for each buildable lot. A Fei4sed plat shall be submitted at least 40 days p to the City Couned heaFing depieting this .Done h. Extend W. Smokejumper St. as a stub street to the out-parcel(Parcel#S0428233620) at the southwest corner of the site. 3. The landscape plan submitted with the final plat application shall be revised as follows: a. Depict a detail/cross-section of the berm or berm and wall combination required as noise abatement within the street buffer along W. Chinden Blvd./SH 2O-26 and N. McDermott Rd.; also address how the wall will be constructed to avoid a monotonous wall,that demonstrates compliance with the standards listed in UDC 11-3H-4D. . c. Depict a detached sidewalk/pathway(as applicable) along all collector streets(i.e.N. McDermott Rd.,N. Rustic Oak Way and W. Ramblin St.) and W. Chinden Blvd./SH 2O-26 in accord with UDC 11-3A-17.A detached 10 foot wide multi-use pathway is required within the street buffers along N. McDermott Rd., W. Chinden Blvd./SH 2O-26, the east side off. Rustic Oak Way and W. Ramblin St. d. Landscaping shall be depicted on either side of all pathways as set forth in UDC 11-313- 12C. e. If existing trees are proposed to be removed from the site,the Applicant shall coordinate with Matt Perkins,the City Arborist,to determine mitigation requirements per the standards listed in UDC 11-313-1OC.5. Mitigation information shall be included on the plan. If existing trees are proposed to be retained on site,they shall be depicted on the plan. f. A calculations table shall be included on the plan that demonstrates compliance with the landscape standards listed in UDC 11-3G-3E(common open space), 11-313-12C (pathways), 11-3A-17 (parkways) and 11-3B-7C(street buffers); calculations should include the linear feet of pathways,parkways and street buffers and square footage of common open space as applicable, along with the required vs.provided number of trees. g. Revise the fencing type around the perimeter of Lot 1,Block 2 and Lot 37,Block 12 to comply with the standards listed in UDC 11-3A-7A.7 to provide more visibility of the common areas in accord with CPTED design strategies. h. Include a detail of the amenities proposed with each phase of development. i. The CMU wall proposed along the south and west boundaries of the commercial portion of the development shall have texture and a color complimentary to adjacent residential structures—plain CMU block is not allowed; revise the detail(i.e. reference photo) accordingly. Page 59 Page 232 Item#6. development in Bloek 9 in aeeer-d with the stand fds listed i T� T 11 36 k. If a dog park is proposed on Lot 1,Block 2, demonstrate compliance with the standards listed in UDC 11-3G-3C.1h. 1. Depict a small tot lot on Lot 12, Block 6 rather than a large tot lot, consistent with that shown on the site amenities plan. m. Modify the landscape plan consistent with changes required to the plat above under condition IX.A.2 above. 4. Future development shall be consistent with the minimum dimensional standards listed in UDC Tables 11-2A-6, 11-2A-7 and 11-213-3 for the R-8,R-15 and C-G zoning districts respectively. 5. Off-street parking is required to be provided for residential uses in accord with the standards listed in UDC Table 11-3C-6 and for commercial uses in accord with the standards listed in 11- 3C-6B;bicycle parking is required in commercial districts as set forth in UDC 11-3C-6G per the standards listed in UDC 11-3C-5C. A revised paF!dng plan shall be submitted pFior-to oF at the Commission hearing for-the townhome portion of the development that FefleetS ehanges noted above in eondition#AX and that ffovides fOF adequate guest parking serve this POF60H of the developmentz. 6. An exhibit shall be submitted with the final plat application(s)that depicts the setbacks,fencing, building envelope, and orientation of the lots and structures accessed via common driveways; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway shall be depicted on the opposite side of the shared property line from the common driveway as set forth in UDC 11-6C-3D. 7. Address signage shall be provided at the public street for homes accessed via common driveways for emergency wayfinding purposes. 8. Common driveways shall be constructed in accord with the standards listed in UDC 11-6C-3D. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. This information may be included in a note on the face of the plat rather than in a separate easement. plat in the townheme pei4ien of the developmefft in Bleek 8 are not approved. , 10. All existing structures shall be removed from the site prior to signature on the final plat by the City Engineer for the phase in which they are located. 11. Pathways shall be constructed in accord with the standards listed in UDC 11-3A-8. 12. A 14-foot wide public pedestrian easement shall be submitted to the Planning Division for the 10-foot wide multi-use pathways proposed within the site as required by the Park's Department, prior to signature on the final plat by the City Engineer for the phase in which they are located. 13. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved prior to submittal of any building permit applications for the clubhouse and swimming pool facility, single-family attached,townhome, multi-family and commercial structures.All structures except for single-family detached structures are required to comply with the design standards listed in the Architectural Standards Manual. Page 60 Page 233 Item#6. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1.1 This proposed development is not currently serviceable by the Meridian City water and sanitary sewer systems. Mainlines designed to service this development are within The Oaks North Subdivision to the south. Until utilities are available to the south boundary of the proposed development,the City of Meridian will not accept an application for final plat. 1.1.2 Sewer mainline/manholes are not allowed in common driveways or under sidewalks. Run service lines down common drive but make sure required separation can be met. 1.1.3 The planned sewer trunk line will enter this property at N. Rustic Oak Way. 1.1.4 The sewer line in N. Rustic Oak Way shall be 10-inch all the way to Chinden Blvd. 1.1.5 The applicant shall be required to pay the Oaks Lift Station and Pressure Sewer Reimbursement Fees in the amount of$265.25 per equivalent residential unit(ERU). The reimbursement fees for the entire residential portion of this subdivision shall be paid prior to city signatures on the first final plat. 1.1.6 The applicant shall be required to pay the Oaks Lift Station Pump Upgrades Reimbursement Fees in the amount of$185.43 per equivalent residential unit(ERU). The reimbursement fees for the entire residential portion of this subdivision shall be paid prior to city signatures on the first final plat. 1.1.7 As noted in the Geotechnical Evaluation Report prepared by GeoTek Inc., all artificial fill materials on site must be removed. 1.1.8 New 12-inch water main will need to be installed in parts of W Sturgill Peak St,N Jumpspot Ave,W Parachute Dr,N Streamer Way,W Smokejumper St and N Rustic Oak Way. 1.1.9 Construct water main in N Streamer Way between W. Parachute Drive and W. Fireline Drive. 1.1.10 Water connections to the north need to be facilitated either by extension of a mainline or and easement in common area Lot 19,Block 1, or off the end of the cul-de-sac to the property line. This is dependent on how road connections to the north are designed and developed in the future. 1.1.11 Remove the water main proposed in N Serenity Avenue.At the intersection of N Serenity Ave and W Tanker Dr,Install a tee at the branch off point with an isolation valve directly attached to it and then cap off the outlet side of the valve. This allows the tap to be installed and pressure tested so if the existing County Subdivision wants to connect in the future they can easily do so. 1.1.12 Water& sewer need to flip locations in N Backfire Way. Currently these lines are not in the proper corridor. Water should be located on the east side of the road& sewer on the west. 1.1.13 Eliminate stub/dead-end water main at each corner of the townhome section off of W Wildfire Dr of the development. Services are only allowed in these areas just like common drives. 1.1.14 A water connection to the east(near N Static Line Ave and/or townhome section off of N Rustic Oak Way)needs to be enabled by either an extension of water mains to the property line or an easement. This is dependent on road connections to the east. Page 61 Page 234 Item#6. 1.1.15 Water modeling was completed both as an entire development and at each phase per the phasing plan included in this record. This development was modeled with the 12"mains through the subdivision as required above, and the rest of the mains were modeled as 8". Per this plan there are no pressure issues,but each phase will need to be modeled at Final Plat to verify there aren't any pressure issues. 1.1.16 The geotechnical investigative report prepared by SITE Consulting,LLC indicates some very specific construction considerations. The applicant shall be responsible for the strict adherence of these recommendations to help ensure that groundwater does not become a problem within crawlspaces of homes. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Page 62 Page 235 Item#6. Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. Page 63 Page 236 Item#6. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https://weblink.meridianciU.orgj ebLink/DocView.aspx?id=188367&dbid=0&repo=MeridianCiU D. POLICE DEPARTMENT https://weblink.meridianciU.orgj ebLink/DocView.aspx?id=188188&dbid=0&repo=MeridianCioX E. PARK'S DEPARTMENT https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=191860&dbid=0&repo=MeridianCioX F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=189738&dbid=0&repo=MeridianCioX G. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridiancity.orglWebLinkIDocView.aspx?id=192646&dbid=0&repo=MeridianCity H. SETTLER'S IRRIGATION DISTRICT(SID) https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=188429&dbid=0&repo=MeridianCity I. CENTRAL DISTRICT HEALTH DEPARTMENT https://weblink.meridianciLy.orglWebLinkIDocView.aspx?id=188183&dbid=0&repo=MeridianCiiy J. WEST ADA SCHOOL DISTRICT(WASD) https://weblink.meridiancit y�org/WebLink/Doc View.aspx?id=188717&dbid=0&repo=MeridianCity K. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=188717&dbid=0&repo=MeridianCiU Page 64 Page 237 Item#6. X. FINDINGS A. Annexation and/or Rezone(UDC 11-513-3E): Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds the proposed zoning map amendment to R-8, R-15 and C-G zoning districts and proposed development is generally consistent with the MDR and MU-R FL UM designations in the Comprehensive Plan for this property if the Applicant complies with the provisions in Section IX. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds the mix of lot sizes and housing types proposed in the residential portion of the development will provide for a range of housing opportunities consistent with the purpose statement of the residential districts and with the Comprehensive Plan. The Commission finds the proposed medical offices and hospital along with recommended retail/restaurant uses will provide much needed services in the northern portion of the City in accord with the purpose statement of the commercial districts and with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The Commission finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. Comments submitted by WASD indicate that existing enrollment numbers are below capacity in area schools that will serve this development. 5. The annexation(as applicable)is in the best interest of city. The Commission finds the proposed annexation is in the best interest of the City if the property is developed in accord with the provisions in Section LY B. Preliminary Plat Findings(UDC 11-613-6): In consideration of a preliminary plat,combined preliminary and final plat,or short plat,the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The Commission finds that the proposed plat, with recommendations, is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. (Please see Comprehensive Plan Policies in, Section V of this report for more information) Page 65 Page 238 Item#6. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The Commission finds that public services will be provided to the subject property with development. (See Exhibit B of the Staff Report for more details from public service providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The Commission finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Fire, ACHD, etc). (See Section Mfor more information) 5. The development will not be detrimental to the public health, safety or general welfare; and, The Commission is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. C. Private Street Findings (UDC 11-3F-5): In order to approve the application,the director shall find the following: 1. The design of the private street meets the requirements of this article; The Director finds that the proposed design of the private street does met meets the requirements in UDC 11-3F-4A.6 as whieh are prehibite as. ether than these that er-e a common mew is proposed through the site design er . a limited gated-residential development-, ef whieh neither are 19ropes 2. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property,or uses in the vicinity; and The Director finds granting approval of the private street o4th the lot layout-, densky, pang�Ls proposed fire lanes are bloeked 6hie to pa4iffg in unautherized areas should not cause damage, hazard, or nuisance, or other detriment to persons,property or uses in the vicinity. 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) The Director finds the use and location of the private street meets does not conflict with the Comprehensive Plan or the regional transportation plan. Page 66 Page 239 Item#6. 4. The proposed residential development(if applicable)is a mew or gated development. (Ord. 10- 1463, 11-3-2010, eff. 11-8-2010) The Director finds the proposed residential development deer no incorporates_a mew or gate developme in the design. in ofder-to grant approval for-an altemative compliance applieation, the Director-shall deter-mine the following! z. StfiEt adherence aF applioation-of ther-e"ir-ements are Diet feasible; OF gates to be piovided-where private streets aie 19roposed-in townh I I its, isfeasi and FV 3. The altemative means will fiet be materially detrimental to the p4lie welfafe EW ifflpaif the intended uses and ehar-actef of suffounding pfopet4ies, Page 67 Page 240 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Ordinance No. 21-1918: An Ordinance (H-2020-0087—Spurwing Sewer Easement) for Annexation of a Parcel of Land Being a Portion of Lot 2, Block 1 of Spurwing Subdivision as on File in Book 69 of Plats at Pages 7104 in the Office of the Recorder for Ada County, Idaho, Said Parcel Being Situated in the SW % of Section 23, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho, and Being More Particularly Described in Attachment "A" and Annexing Certain Lands and Territory, Situated in Ada County, Idaho, and Adjacent and Contiguous to the Corporate Limits of the City of Meridian as Requested by the City Of Meridian; Establishing and Determining the Land Use Zoning Classification of 0.60 Acres of Land from RUT to R-4 (Medium Low Density Residential) Zoning District in the Meridian City Code; Providing that Copies of this Ordinance Shall be Filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as Required by Law; and Providing for a Summary of the Ordinance; and Providing for a Waiver of the Reading Rules; and Providing an Effective Date Page 241 ADA COUNTY RECORDER Phil McGrane 2021-030017 BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 02/24/2021 01:43 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN ORDINANCE NO. 21-1918 BERNT, BORTON, CAVENER, BY THE CITY COUNCIL: HOAGLUN, PERREAULT, STRADER AN ORDINANCE (H-2020-0087 — SPURWING SEWER EASEMENT) FOR ANNEXATION OF A PARCEL OF LAND BEING A PORTION OF LOT 2 OF BLOCK 1 OF SPURWING SUBDIVISION AS ON FILE IN BOOK 69 OF PLATS AT PAGES 7104 IN THE OFFICE OF THE RECORDER FOR ADA COUNTY, IDAHO. SAID PARCEL BEING SITUATED IN THE SW '/4 OF SECTION 23, TOWNSHIP 4 NORTH, RANGE 1. WEST, BOISE MERIDIAN, ADA COUNTY, IDAHO, AND BEING MORE PARTICULARLY DESCRIBED IN ATTACHMENT "A" AND ANNEXING CERTAIN LANDS AND TERRITORY, SITUATED IN ADA COUNTY, IDAHO, AND ADJACENT AND CONTIGUOUS TO THE CORPORATE LIMITS OF THE CITY OF MERIDIAN AS REQUESTED BY THE CITY OF MERIDIAN; ESTABLISHING AND DETERMINING THE LAND USE ZONING CLASSIFICATION OF .60 ACRES OF LAND FROM RUT TO R-4 (MEDIUM LOW DENSITY RESIDENTIAL) ZONING DISTRICT IN THE MERIDIAN CITY CODE; PROVIDING THAT COPIES OF THIS ORDINANCE SHALL BE FILED WITH THE ADA COUNTY ASSESSOR, THE ADA COUNTY RECORDER, AND THE IDAHO STATE TAX COMMISSION, AS REQUIRED BY LAW; AND PROVIDING FOR A SUMMARY OF THE ORDINANCE; AND PROVIDING FOR A WAIVER OF THE READING RULES; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, COUNTY OF ADA, STATE OF IDAHO: SECTION 1. That the following described land as evidenced by attached Legal Description herein incorporated by reference as Exhibit "A" are within the corporate limits of the City of Meridian, Idaho, and that the City of Meridian has received a written request for annexation and re-zoning by the owner of said property, to-wit: Spurwing, LP and Pacific Links, Limited Company. SECTION 2. That the above-described real property is hereby annexed and re-zoned from RUT to R-4 (Medium High Low Residential) Zoning Districts in the Meridian City Code. SECTION 3. That the City has authority pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and zone said property. SECTION 4. That the City has complied with all the noticing requirements pursuant to the laws of the State of Idaho, and the Ordinances of the City of Meridian to annex and re-zone said property. SECTION 5. That the City Engineer is hereby directed to alter all use and area maps as well as the official zoning maps, and all official maps depicting the boundaries and the zoning districts of the City of Meridian in accordance with this ordinance. ANNEXATION ORDINANCE—Spurwing Sewer Easement(H 2O20-0087) Page 1 of 3 SECTION 6. All ordinances, resolutions, orders or parts thereof in conflict herewith are hereby repealed, rescinded and annulled. SECTION 7. This ordinance shall be in full force and effect from and after its passage, approval and publication, according to law. SECTION 8. The Clerk of the City of Meridian shall, within ten (10) days following the effective date of this ordinance, duly file a certified copy of this ordinance and a map prepared in a draftsman manner, including the lands herein rezoned, with the following officials of the County of Ada, State of Idaho, to-wit: the Recorder, Auditor, Treasurer and Assessor and shall also file simultaneously a certified copy of this ordinance and map with the State Tax Commission of the State of Idaho. SECTION 9. That pursuant to the affirmative vote of one-half(1/2) plus one (1) of the Members of the full Council,the rule requiring two(2)separate readings by title and one(1)reading in full be, and the same is hereby, dispensed with, and accordingly, this Ordinance shall be in full force and effect upon its passage, approval and publication. PASSED BY THE CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO, this 23rd day of February , 2021. APPROVED BY THE MAYOR OF THE CITY OF MERIDIAN, IDAHO, this 23rd day of February , 2021. ATTEST: MAYOR ROBERT E. SIMISON CHRIS JOHNSON, CITY CLERK STATE OF IDAHO, ) ss: County of Ada ) On this 23rd day of February 2021,before me,the undersigned,a Notary Public in and for said State,personally appeared ROBERT E.SIMISON and CHRIS JOHNSON known to me to be the Mayor and City Clerk,respectively,of the City of Meridian,Idaho,and who executed the within instrument,and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year first above written. NOTARY PUBLIC FOR IDAHO RESIDING AT: Meridian,Idaho MY COMMISSION EXPIRES: 3-28-2022 Page 2 of 3 Item#7. EXHIBIT A TEALEY'S LAND 12594 W. Expibrer brine, Suite 150 • Boise, Idaho-8371 a SURVEYING (2ott) MS-06 2 — Fax (208j 3MOO6 loroject No.. 4667 E HISIT "A" Date:July 8, 2020 DESCRIPTION Folt JOCK[ HEWITT ANL4E ATJON PARCEL A parcel of land tieing a portion Df Lot 2 of Glogic 1 of$purwing Subdivision as on file in Book 69 of Plats at Pages 7104 through 7108 in the Office of the Recorder for Ada County, Idaho, said parcel being situated in the 6W 114 of Section 23. TAK, R.1W.- B.M.,Aria County, Idaho and more particularly described as follows: COMMENCING dt the Southwesl corner of said Section 23. marked by a t);rass cap;thence Wong the West li-ne Of Sard Section 23 North 00'244D" East 1170.64 feet to a point; thence leaving said WaV line at right anglss South 89'3W20"East 331.81 feet to the Southwest corner of Lot 14, Block 1 of said Spurwing$uWivislbn which point Is also the Northwest Corner of 01ivetree et Spurwing Subdivision as on fife in Book 113 of Plats at Pages 16653 through 16656 in Said Office of the Recorder for Ada County.which point is the POINT OF BEGINNING, marked by an iron fain.thence along The West line of said OIrwetree at Spurwing Subdivision South 1{)'53A1"VdeSt 211.00 feet to a point;thence Jeaving said West line 2t right angles North 79°01'12"West 42.12 feet to a point; thence along a line parallel with said West line of 011vetree at Spurwing Subdivision Morlh 10'56'48'East 213.50 feet to a point on a line that is parallel with and 41.00 feet West of the Wert line of said Loll 14, Block 1 of Spurwing Subdivision; thence along said parallel line North OO 4828'last 370.10 feet to a point;thence North 47`26'O0" East 5167 feet to a point; thence South 11`07'25"East 25.82 feet to a point of curvature; thence along the arc of a curare to the left wt'Qfe Qdiu5 is 110.04 feet, whose central angle Is 30°38'41", whose length is 59 47 fee[ and whose long chard hers South 20'36'45'East 55.75 feet to a point-.thence Sorith 42°44'50"Wesl 43.32 feet to the northwest corner of said Lot 14,marked by an iron pin, thence along the West line of said Lot 14 South 00'48'28"West 305.S4 feet to the P01 NT OF BEGINNING. Said Parcel Contains 0.802 Acre,mgFS or leas, -.L l.A+- �1 -0�67-pullrexahan-aesC•OpCx dnm page t Uf I Spurwing Sewer Easement H-2020-0087 Page 246 Item#7. EXHIBIT B EXHIBIT "B'" CrrY OF MFRIMAN ANNEXATION PUR OLIYE'I' E UTILITIES PARCEL LFA =N" "LOT 2,91L= I,SPLIRWIG'3;LM'191@( 22S�3 IN TNK SW V4 OF SECTION;n,T.4N ADA CMLWr'y.ID" cLRVE-L TAM % pIEl1 RADHA calA SEAfM CHORD r.- i�AC 3]'59-11• 5AA7� S�s��s'aS�� i$.i7• k ! %S 11,107,25, li 25-62AMON 9ErER EA$F.„ r r '1�p +IF34913 a' � J 15 f f avA L 0 s 100 200 a jr ;I „q �y SCALE IN FEET II I a ,o- II �I � I' = ICMQ EkISr. MFpIOLW �� I,s i� Maw 1112LM13 MT ¢ 5pLJ y/I� PARCEL A ' +{; 13 xis,= uwi 4 26.204 9f p VATCR WE. I o.�az*c. 'q ac•`-- P T OF BFGWNfNC SM LOWER for,{ f+ B*39.20'E 331.8J' W;QRAWR LV aP LA CIS 37 4 � f� : BLOCK 1 i 1 39 r 74'a1'a2' Lai 2 �av Ti4 A 7 BEOC 1 f 33 SPR'r`rl 5U . TEALEY'S LANDSURVEYING f - 12594 W. EXPLORER L IE. SLITS 15a,&IM. 0 83713 x r Spurwing Sewer Easement H-2020-0087 Page 245 1 i CERTIFICATION OF SUMMARY: William L.M.Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that the summary below is true and complete and upon its publication will provide adequate notice to the public. William L. M.Nary, ity Attorney I r SUMMARY OF CITY OF MERIDIAN ORDINANCE NO. 21-1918 An Ordinance(H-2020-0087—Spurwing Sewer Easement)for annexation of a parcel of land being a portion of Lot 2 of Block 1 of Spurwing Subdivision as on file in Book 69 of Plats at Pages 7104 through 7108 in the Office of the Recorder for Ada County, Idaho. Said Parcel being situated in the SW 1/4 of Section 23, Township 4 North, Range 1 West, Boise Meridian, Ada County, Idaho and being more particularly described in the map published herewith; establishing and determining the land use zoning classification of .60 acres of land from RUT to R-4 (Medium Low Density Residential) zoning district; providing that copies of this ordinance shall be filed with the Ada County Assessor, the Ada County Recorder, and the Idaho State Tax Commission, as required by law; and providing an effective date. A full text of this ordinance is available for inspection at City Hall, City of Meridian, 33 East Broadway Avenue, Meridian, Idaho. This ordinance shall be effective as of the date of publication of this summary. [Publication to include map as set forth in Exhibit B.] ANNEXATION ORDINANCE—Spurwing Sewer Easement(H 2O20-0087) Page 3 of 3 Page 244