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2021-02-16 Work Session
CITY COUNCIL WORK SESSION City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Tuesday, February 16, 2021 at 4:30 PM Called to Order at 4:34 pm Minutes VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/84814090172 Or join by phone: 1-669-900-6833 Webinar ID: 848 1409 0172 ROLL CALL ATTENDANCE PRESENT Councilman Joe Borton Councilman Brad Hoaglun Councilman Treg Bernt Councilwoman Liz Strader Councilman Luke Cavener Mayor Robert E. Simison ABSENT Councilwoman Jessica Perreault ADOPTION OF AGENDA Adopted CONSENT AGENDA \[Action Item\] Approved as Amended Motion to remove one item (Final Plat for Sky Mesa Commons No. 5) and approve the remainder of the Consent Agenda made by Councilman Hoaglun, Seconded by Councilman Cavener. Voting Yea: Councilman Borton, Councilman Hoaglun, Councilman Bernt, Councilwoman Strader, Councilman Cavener 1. FedEx Shipping Center Re-Use Water Main Easement 2. Gander Creek South No. 1 Offsite Sanitary Sewer Easement No. 1 3. Final Plat for Delano No. 1 (FP-2021-0001) by Challenger Development, Inc., Generally Located West of N. Eagle Rd./SH-55 and South of E. Wainwright Dr. 4. Final Plat for Impressive East Ridge Subdivision No. 2 (FP-2021-0002) by DevCo Development, LLC, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd. 5. Final Order for Shelburne East No. 3 (MFP-2021-0002) by Kent Brown Planning Services, Located at 4301 and 4330 E. Bott Ln. and 4320 E. Amity Rd. 6. Final Order for Shelburne South No. 1 (MFP-2021-0001) by Kent Brown Planning Services, Located at 4425 S. Selatir Way and 4320 E. Amity Rd. 7. Second Addendum to Development Agreement Between the City of Meridian and C4 Land, LLC (Owner) and G20, LLC (Developer) for East Ridge MDA (2020-0096) (Inst.#2018-052339) and Termination of First Addendum (Inst.#2019-021791) 8. Construction Contract with Between City of Meridian and Titan Technologies for Chateau-Jericho Water and Sewer Main Replacement Project for a Not-to-Exceed Amount of $911,785.00 9. Interagency Mutual Aid and Memorandum of Agreement for Peace Officer Training Between the City of Meridian and the City of Nampa to Update Signatures of Authority 10. Resolution No. 21-2256: A Resolution Vacating the 20’ Wide Landscape Easement Platted on the South Property of Lot 5, Block 3 of Olson and Bush Subdivision No. 2 in the City of Meridian, Ada County, State Of Idaho; and Providing an Effective Date ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\] 11. \[Previously Item 5\] Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Removed from Consent Agenda Continued to February 23, 2021 DEPARTMENT / COMMISSION REPORTS \[Action Item\] 12. City Attorney's Office: Annual Report 13. Planning Department: Valley Regional Transit Fiscal Year 2021 Cooperative Agreement ADJOURNMENT 6:03pm Item#1. Meridian City Council Work Session February 16, 2021. A Meeting of the Meridian City Council was called to order at 4:34 p.m., Tuesday, February 16, 2021, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Brad Hoaglun and Liz Strader. Members Absent: Jessica Perreault. Also present: Chris Johnson, Bill Nary, Caleb Hood, Mark Ford, Joe Bongiorno and Dean Willis. ROLL-CALL ATTENDANCE Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Council, I will call this meeting to order. For the record it is Tuesday, February 16th. 4:34 p.m. We will begin this afternoon's work session with roll call attendance. ADOPTION OF AGENDA Simison: Next item up is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move adoption of the agenda as presented. Cavener: Mr. Mayor? Simison: Yes, sir. Cavener: For clarification, don't we need to remove an item from the Consent in order to continue? No? Johnson: Mr. Mayor, we would -- when you take Consent you can act on it at that time. Cavener: Mr. Mayor, I approve the motion then. Simison: I have a motion and a second. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. Page 5 Meridian City Council Work Session Item#1. February 16,2021 Page 2 of— MOTION CARRIED: FIVE AYES. ONE ABSENT. CONSENT AGENDA [Action Item] 1. FedEx Shipping Center Re-Use Water Main Easement 2. Gander Creek South No. 1 Offsite Sanitary Sewer Easement No. 1 3. Final Plat for Delano No. 1 (FP-2021-0001) by Challenger Development, Inc., Generally Located West of N. Eagle Rd./SH-55 and South of E. Wainwright Dr. 4. Final Plat for Impressive East Ridge Subdivision No. 2 (FP-2021- 0002) by DevCo Development, LLC, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd. 6. Final Order for Shelburne South No. 1 (MFP-2021-0001) by Kent Brown Planning Services, Located at 4425 S. Selatir Way and 4320 E. Amity Rd. 7. Second Addendum to Development Agreement Between the City of Meridian and C4 Land, LLC (Owner) and G20, LLC (Developer) for East Ridge MDA(2020-0096) (Inst.#2018-052339) and Termination of First Addendum (Inst.#2019-021791) 8. Construction Contract with Between City of Meridian and Titan Technologies for Chateau-Jericho Water and Sewer Main Replacement Project for a Not-to-Exceed Amount of $911,785.00 9. Interagency Mutual Aid and Memorandum of Agreement for Peace Officer Training Between the City of Meridian and the City of Nampa to Update Signatures of Authority 10. Resolution No. 21-2256: A Resolution Vacating the 20' Wide Landscape Easement Platted on the South Property of Lot 5, Block 3 of Olson and Bush Subdivision No. 2 in the City of Meridian, Ada County, State Of Idaho; and Providing an Effective Date Simison: Next item is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: As Councilman Cavener was referencing, we would like to move Item 5 from the Consent Agenda and move that down for action later and I would, then, move approval Page 6 Meridian City Council Work Session Item#1. February 16,2021 Page 3-— of the Consent Agenda as amended. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Appreciate the eloquency of Council Member Hoaglun and I will second that motion. Simison: I have a motion and a second to approve the Consent Agenda with No. 5 moved off. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the motion is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. ITEMS MOVED FROM THE CONSENT AGENDA [Action Item] 11. [Previously Item 5] Final Plat for Sky Mesa Commons No. 5 (FP-2020- 0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Simison: Next item is items moved from the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just a note of explanation. They are working on a landscaping plan. They did need an additional week to get that completed, so I would move that we just hold Item 5 to action on the Consent Agenda next week. Cavener: Second the motion, Mr. Mayor. Simison: I have a motion and a second to continue this item to next week. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and the motion is continued. MOTION CARRIED: FIVE AYES. ONE ABSENT. DEPARTMENT / COMMISSION REPORTS [Action Item] 12. City Attorney's Office: Annual Report Simison: Next up is Item 12 under our Department/Commission Reports. This week it's the city attorney's office annual report and I will turn this over to Mr. Nary. Page 7 Meridian City Council Work Session Item#1. February 16,2021 Page 4 of— Nary: All right. Mr. Mayor, Members of the Council, it's my privilege to be here today and give our annual update. I know you look forward to this all year. It's always enjoyable. will thank all of my team for being here. Ted's online and on YouTube. Michelle Albertson is here in the room. Emily and Andrea are both online at home. This has been a year like no other. I think we all agree and we have all heard that term enough. This is -- I have to thank Emily for the template here. She's the one that found this very COVID centric template for this presentation and it seemed very fitting for this particular year. Again, our mission statement -- you have seen -- how do I advance the slide here, Chris? Don't I just click it? Can we -- can we back up a couple? We are going the wrong way. There we go. Okay. There we go. Okay. So, here is our team. This is early on in COVID. This is us trying to meet online. So, again, our team is the same folks that you see. Ted. Emily. Andrea. Michelle. Myself. Council Woman Strader is our liaison for the second year. She drew the short straw two years in a row it appears. But this is us meeting from home. You can see everybody's got their home in the background and can see how that all looks for everyone. Again, unlike most any other experience I think any of us have ever seen. All right. Chris, this mouse is just not clicking. Johnson: Try just the right arrow on your keyboard. I wouldn't -- Nary: Oh, right arrow. Okay. I will do that. Okay. All right. Again, here is our mission statement. I added a little 2020 edition of COVID will not define us or detour us. One of the things that we felt was greatly important from our office this year was we weren't going to blame COVID for things. We are not going to blame COVID that we can't get things done or we can't get our work accomplished or we can't get deadlines met. That's not who we are. That's not who we are as a city. That's not who we are as a team. And so we didn't. We got all our work done. We got things done on time. We got our ordinances done. We got contracts done. Everything that makes the city function that we touched got done and we figured out how to do it and we had to figure it out pretty quickly in a much different way than we had ever done it before. So, I asked each of my team to tell us a little bit about what 2020 meant for them. How did it affect them. You know, both personally and professionally and what -- what was different about it and I included those slides in here and I won't read the whole thing. I did highlight a few things. Here Ted mentioned not only we talk regularly as a team on Teams and, then, we also get everything done and functioning. So, we still function as a team, even though we aren't all physically in the same place. I think recently Michelle and I were in the office a particular day and it happened that Ted came by for something and happened that Emily came by for something and it happened that Andrea came by to pick up something -- there was five of us here for the first time since last March. We just found a different way to function as a group and, again, it's a testament to all of my teammates and them wanting to make that work, wanting to make it function, making sure, again, the work can get done without a break. Again, looking forward to all of us being in the office together again soon. I think that is the goal of us, as well as many other of our teams around the city. So, what I did is we tried to highlight the things both what we do and the things over the last year that were very unusual for what we normally do and as you will see the list of that's pretty long. I don't want to make it seem like if we took off the unusual we don't have enough to do, because we have plenty of things to do. But if you look at some of Page 8 Meridian City Council Work Session Item#1. February 16,2021 Page 5—— the things I tried to highlight, you know, again, we became experts and the state leaders, frankly, in this particular area of how to deal with this, how to get information out to the public, how to get information out to the employees, how to navigate through very confusing orders and very conflicting orders that we were getting and how to do things and when to do things and having to do those very rapidly and -- and in a very changing environment that all of you are aware of that was constantly readdressing it from the governor's office, Central District Health, local leaders in how -- what's the best thing for everybody and trying to figure it out literally on the fly. If I recall originally the Mayor had proposed early March as an experiment to try to see what it would be like to have to work remotely and, then, suddenly we had to work remotely. There was no experiment anymore, we were actually going to have to do this and to figure out how to take home desks, chairs, computers, printers, scanners, whatever we needed to do to make things function we had to figure it out in a very short time and a testament to both everybody in the city and especially IT in making things work and happen and it being pretty seamless for -- for most people in how things happened. But this was just some of the things that we did just for the Mayor's office, to the Council, for the commissions in trying to keep functionality of the city going. This was extremely unusual. This was the night we had the protest out front, which I think I'm actually -- myself and the custodians are the ones who actually saw it. It was on the news. Because we don't deal with the building. Chris is on the other side of the building, so he didn't even notice it was going on at the time, because he was in his office and I was up in mine. So, that, again, extremely unusual situation for the last year. So, again, what did 2020 mean? You know, the shutdown period we learned how to do our jobs differently, as Michelle stated here. The challenges have been something to I guess look at as a mild success. Obviously, there is nothing that could overcome the tragedy of 2020 for hundreds of thousands of people, but the workplace world shifted and we figured it out and -- and we still maintained our connectivity, we still maintained our ability to meet -- it would be efficient and -- and many of our folks -- and my team especially, but many throughout the city will say they found much more ways of being efficient working from home that we didn't imagine was really feasible a year and a half ago and now it's like it's very feasible for many people to do that, because there is less distraction, they can be very focused, they can be very directed because they don't have the -- the interruptions and the phone calls and people walking by and things like that. So, they are at home, they can be very focused. So, it can work at a work life balance for people and a lot of the functions of the city. Again, the clerk's office -- open meeting law compliance. Again, a completely new area to deal with. The governor gave us a little bit of relief on having in-person meetings with everybody for a period of time, but we still had to figure out how to do this. A testament to Chris and his office on making all of these functional platforms work and if you recall out of the entire year since -- since my last report we missed one meeting. One meeting we had to cancel because we couldn't get the Zoom and the YouTube and all that to work at the same time and that's it. I mean everything else got functioned and worked and things got held, we held hearings and things -- things happened. So, again, we had 664 public records responses. So, this, you know, is a growing rapid area that we are seeing. Now, again, the police reports, they get about 3,000 over there a year. These are just the ones that come through here. So, these are ones from -- through the clerk's office and -- and my folks -- my team, primarily Emily and Andrea, touch every one of those. Now, many of Page 9 Meridian City Council Work Session Item#1. February 16,2021 Page 6 of— those might simply be, yep, you got it, send it, but many times it is much more complicated than that. We had one this year that's related to a lawsuit that ended up being I think a thousand dollars in fees of all the documents that had to be looked through before we could release it. It was hundreds and hundreds of hours of time for that. So, it really is becoming a very active, busy area for us. In Human Resources, as you can imagine, again, our -- our team is helping advise Human Resources in how to address all of these employees concerns and fears and what to do and when to do it and how to do it and so it was very much a time consuming exercise to make sure we try to get it right and try to do the right thing for everybody and try to provide them the best legal advice in an area that has very little legal -- you know, we are looking at a case law from a hundred years ago to figure out can we do that or not do that and, then, should we do that or not do that. So, again, very busy, very new, very exciting, very interesting, but a much different world that we were living in a year ago. One other thing we did that although I put it into the usual, but it was a lot of effort is the city policy handbook has been in a rewrite stage with HR and Legal for the last -- at least -- well, aggressively for the last year. Lots of time. Andrea has been the lead for us on that. Laura Lee from the HR department. Lots and lots of hours to get this work done and accomplished and we are nearly there. We had to do a rewrite of the veterans preference and Andrea worked with Gowan Field and the guard out there to make sure our policy on employee and veterans use of their time for our employees matched up with what the federal requirements are and how they get compensated and what time off they get and how that all works and we updated our policy to make sure we were on track with the federal government. Again a lot of time and effort to get that done and get it done right. Finance Department. Again, the CARES Act. CARES Act funding. How do we use it? Can we use it? What do we use it for? Lots of questions. Answers were sporadic at times. Inconsistent at times. Vague at times. Again, it was a lot of effort and time to try to, again, help Finance -- help Todd and the Finance Department deal with all of these and create policies very quickly on what we would use these for and how we could use it and -- and make the best use of taxpayer dollars that we really felt were necessary and because of the changes that we had due to COVID that we have to do. So, again, another new area of expertise for us. So, as you know-- we all know Emily and Emily had a lot to say. But it's -- all of it -- I didn't cut hardly anything. Emily doesn't like to be edited. Sorry, Emily. But also there wasn't really anything to edit. I'm, obviously, not going to read it all, but I mean there are things, you know, as Emily noted in the first one, it was a year where we hit experts in areas we were completely unfamiliar with. Also we got to see people's homes. We got to see what their bookshelves look like or what their -- what their living room looks like. Kind of interesting. What kind of plants they have. Do they have fish? Do they have a dog? If you had a dog in the meeting you got extra points. So, it was very interesting to see people in a different light and opportunity. But also, again, as we saw, there were so many things -- not just in the city, but -- but all over the city of people really showing grace and compassion to others, because it needed it and people needed it and people did a lot of things out of their way to make somebody feel better, because they needed it and both sides needed it and so it was an interesting year from that respect, because we have got to see, again, people in a different light and people in different manner than we had before. The Fire Department. Again, we did our collective labor agreement and it should be on next Tuesday for ratification by you. The union is having a meeting on Monday night to Page 10 Meridian City Council Work Session Item#1. February 16,2021 Page , —— ratify the contract that we came to. Thanks, again, to Council Member Hoaglun and all his time and effort. Council Member Bernt also spent some time and Council Member Strader. Again, great assistance from the Council to make this come through and it took us only I think seven months. But, you know, lots of places take a lot longer than that. So, I think we got a good contract for you. I think we have got a good agreement with the union. I think they would agree. And so that was not necessarily unusual. It was a little different this last year than it has been. On the unusual side, again, HIPAA, ADA, emergency powers, screening, enforcement of these orders, vaccination protocols -- mean all things we have never really encountered to the degree we encountered them now and, again, the science has changed, the information with the science has changed greatly, so it's been quite an interesting year in that regard. Police Department. Again, could not highlight the park arrest. Obviously, that was a significant moment. That case is still ongoing. It's still pending. The Attorney General's office is prosecuting that case. So, that's still an outstanding matter. But, again, we had a lot of code enforcement and interpretation of orders and how to deal with these things and contact from the public and their concerns. And the schools. So, it was definitely a challenge to make sure that we, as the legal team, could both be conversant in those issues, as well as to help advise everybody on an area that nobody felt very comfortable in in trying to make sure we could navigate through the day. Parks and Rec, again, huge -- huge area of time and effort on all of our parts for our team, because we had playgrounds to close, we had programs to cancel, we had lots of refunds to process. I mean, you know, thank goodness for the parks staff and Steve and his whole team in processing through all of that. Events that were cancelled and vendors that were disappointed and lots and lots of changes that we saw in a very very short window of time and impacting everyone in how we do things. So, as you can see by just that list how many different things changed slightly or greatly because of it and in the middle of that we also transferred the golf course to the city and got that process all completed within a very small window of time as well. So, again, it was a very interesting year as you can see in every single department you can see where COVID has touched people to some degree. Community Development. Again, we had the small business grant program that we helped develop with -- with the Mayor's office and Community Development and Tori. So, it was really a challenge, because, again, it was a very short window of time frame. There was a great deal of effort by Tori and Crystal to weed through those applications and help our business community to kind of foster through that and in the middle of that we added a new urban renewal district in downtown. So, again, lots of things to do and lots of things to do that we normally do, as well as things that we don't normally do on top of that. You know, 2020 -- I think Andrea's comment here that I left in was so profound to me I didn't want to edit it or take it out and it says it has a profound and prolonged sobering effect and I think it does for all of us and I think that's what we saw in the workplace is it was a change and not that it was a bad change, as I have said, but it was a change that we didn't anticipate and have really weathered I think as much as possible and it probably does feel like being stuck on the spin cycle in a washing machine for a year. It's not quite over. I think we are in the 14th month of 2020 is what it feels like, so we are not quite -- not quite through it all yet. So Public Works. You know, we -- we sort of looked at this one and they are, you know, steady and consistent. I mean that is Public Works to a tee. They still purchase things. Now they switched purchasing items and PPE and things like that, but also the other Page 11 Meridian City Council Work Session Item#1. February 16,2021 Page 8 of— projects they had, many of them could continue to go through. The contracts bid through. We processed all of those and, then, on top of that we went and bought 40 more acres for the wastewater plant that we are going to be adding to the -- to the plant in the future, as well as we have those two bore strikes that we have talked about and dealt with those two -- with a land -- with an appeal to the state board, as well as a potential appeal to court on top of that. We got that resolved. We also had the other one on -- on Ten Mile that we also got resolved. So, again, there was some fairly unusual circumstances on top of the general workload that we normally get through Public Works. So, we do the kind of year-to-year comparison and I did ask, you know, was there a particular reason for some of these and -- and there really isn't. I mean there is not an identifiable driver. A lot of these I think, for example, development agreements, it looks like we did a little bit less. I think, though -- I think Michelle told me in January we had 20 -- no, ten. Sorry. Ten in January. So, some of it is based on the cycle of the development. So, it really has nothing to do with us. It's the same thing for the easements. It looks like we have a huge growth in easements, but, actually, I think two or three years before we had about a hundred and something -- 125 or something. So, again, it's really development driven. It's not driven by us. It's when they choose to develop and, then, the easements are necessary either for the utilities or their construction schedule or phasing. So, those things are pretty cyclical. But as you can see we do have some changes and, you know, we are going to continue to see that same level of growth, if not more. ICRMP claims. Again, those are fairly steady as you can see. We had a little bit more situations of damages to the city's property, but not a great deal more. I attribute some of these things that are less is because, again, people for a lot -- for a certain period of time did less. They didn't go out much. They didn't do much. So, they weren't running into things and not breaking things. So, some of that really is fairly static and pretty consistent year over year. Again, I think as a team we have done a good job of catching these things, reporting them properly, getting them, you know, in our system so that we can track them a lot better. I think the system has gotten much better over the last few years. And now I have a little pause for a moment. With us online is Denyce Udink and Kevin Borger from the city attorney's office in Boise. As you all know they provide our prosecution and police services and have since 2002. 1 will turn it over to Denyce and to Kevin to give their -- their report. Udink: Mr. Mayor, Council Members, it's really our privilege to be here today to talk with you. We always enjoy coming every year to give you an update on the prosecution and police services that we provide for the City of Meridian and I don't know if any of you know how long we have had this contract. Any guesses by anyone? Anybody know? Maybe Joe. Councilmember Borton might know. Borton: Fourteen years. Sixteen years. Udink: It's been a long time. 2002 is how long we have had this contract. So, yeah, it's been a -- it's been a long time. It's been a great relationship I think between our office and the City of Meridian. So, again, we just appreciate it. We do try to work really closely with the Police Department and we are excited for Chief Basterrechea. He will do a great job. And we also try to work really closely with Bill Nary's office and those folks that work Page 12 Meridian City Council Work Session Item#1. February 16,2021 Page 9 of— there, just so that we can make sure we are providing the services that Meridian really needs. So, we appreciate the relationship. I need to echo some of what Bill Nary talked about with COVID as it affected everybody and affected our office as well and we really had to quickly learn how to keep doing business and keep getting the work done remotely. So, our office has actually been closed for the most part to in-person working, so we have been working remotely ourselves and court has been being conducted pretty much virtually remotely, which has been a very interesting experience. So, we are getting ready to start up jury trials again, which will be an interesting experience. We haven't been doing them since March of last year. So, those prosecutors that haven't done trials for a while are going to have to brush off their skills and get ready for trial. But I just want to quickly give you some information just about the prosecution duties and, then, I will turn it over to Kevin Borger to talk about police advice. I'm going to try to share my screen, so I hope this works. I'm not as proficient as some people. So, can everybody see that home screen? Okay. Perfect. So, again, we are just here to talk about information and updating on the contract. Let me see if I can figure out how to forward it. I apologize. Just one second. Well, let me see if I can figure out how to do this. Just a second. I apologize. Okay. Did that -- did that work. It should have forwarded to the next slide. Can everybody see that? Okay. So, just to give you a little bit of background about our office. So, our office -- we have 15 prosecutors and what that really means is 14 and a half. One of our prosecutors is part time. And, then, we have one full-time victim-witness coordinator in-house in our office that provides victim services for Meridian cases, as well as Boise cases. She primarily focuses on domestic violence-related cases, but she can also provide services on other types as well. Our prosecutors handle five full-time judicial calendars. But, then, we also rotate amongst other calendars as well. We do have a specialty court, domestic violence court, which is now full time for us. It used to be a part- time calendar, but just due to the number of cases that are going in we have created a full-time calendar for that. And, then, we have other types of calendars that we cover primarily for in-custody arraignments. We have something called FTA court that we cover and that is for people that have warrants that are outstanding, they can make a request to come in, appear in front of a judge and get their warrant quashed or possibly get their case resolved at that hearing and, then, we also have our infraction calendar, which actually keeps us pretty busy. We have a number of court trials that we -- that we handle as part of the infraction calendar. We also have settlement conferences and we also have what's called an online dispute portal that we created in our office. When COVID shut everything down we didn't have the ability to go in and have settlement conferences with people that wanted to contest their infraction tickets, so we had to create a different format for them to contact us and to be able to negotiate those cases and so we do have an online portal that we advise people about. Meridian police officers have information on their e-sites that will tell people how to contact us through our portal. So, we have a lot of inquiries that come through through the portal just to talk about infraction cases and see if there is a way we can resolve those cases short of a trial and, then, we also do have the settlement conferences again. So, the court just instituted that again. Those are all remote still, but we also have an opportunity there to talk with people that want to contest their traffic tickets and see if there is anything that we can do for them. So, those are just some of the calendars that we cover. It does keep us pretty busy that's for sure. With respect specifically to prosecution services, there are a number of things that we Page 13 Meridian City Council Work Session Item#1. February 16,2021 Page 10 of 28 provide for Meridian. So, they are kind of broken up into what do we do in-house versus what do we do through the court system. But, essentially, we are reviewing every single misdemeanor citation that gets issued by police. We review every single misdemeanor arrest that is made by police, just to make sure that everything is -- is compliant with evidence and probable cause standards and things like that that we have a duty to -- to honor. And, then, we also -- for those cases where officers are not able to take any sort of enforcement action or if they have not -- if they are not quite sure what to do, they can send those reports to our office and we have a screening team of three prosecutors that reviews all of those reports that are taken by officers where they haven't otherwise taken any enforcement action and we can decide whether we want to charge, who we want to charge, and do we do that by a summons, which is a written notification, or whether we do that by an arrest warrant. We also provide victim services. I talked about the in-house victim-witness coordinator that we have and so she handles a lot of our domestic violence- related cases. But we also work in conjunction with the victim-witness coordinators that are employed by the Meridian Police Department in making sure that victims are notified of the rights that they have in criminal cases. We have contact with them. We can meet with them. We provide notice to them about court hearings and plea offers and things like that. So, a lot of -- of services to victims and, then, if they have other types of needs we can also provide resources to them through our victim-witness coordinators. And, then, at court, of course, we handle a number of hearings and I'm going to show you some numbers about specific hearings in just a second, but I just wanted to give you an overview of the types of hearings that our prosecutors handle. We -- we handle the case from beginning to end. So, at the beginning, which is an arraignment, all the way through adjudication and, then, even beyond that. Sometimes our cases get appealed after conviction and so we handle all of those appeals. Sometimes offenders will file a post- conviction action and so we handle from beginning to end and, then, beyond. We do this discovery review. Discovery is the process where we provide the defense with the information that we have in our file, police reports, audio recordings and things like that, just to make sure that they have the information that we have with respect to the case. And, then, of course, we work closely with police about preparing officers for court, preparing them for testimony and things like that. So, a lot of things happen kind of at the --the back end of these cases. I just wanted to give you a little bit of a -- an understanding of the number of cases that we open and how many of those are attributed to Meridian City. So, this chart shows that our office in 2020 opened 12,572 cases. That is total misdemeanor and infraction. Of those cases 3,763 were from the City of Meridian. There were 16,939 charges within those 12,572 cases that were opened. So, total charges open for Meridian City is 5,153. And, then, these are the number of hearings that our prosecutors handled total in 2020, 29,979 hearings for 15 prosecutors -- 14 and a half. And of those 8,425 were for Meridian cases. So, I'm not a math person for sure, but roughly one-third of our caseload is attributable to the City of Meridian. So, we certainly appreciate that. Just to give you a little bit of historical information. So, this chart goes back to 2010 and it just kind of shows you, you know, from year to year how many charges we have opened for the City of Meridian. So, you can see right here in 2020 we opened 5,153 charges. That's down a little bit from 2019. And I, actually, was pleasantly surprised by the numbers, because I was expecting a little bit that COVID would have a pretty significant impact on just the number of cases that were being opened and it's probably Page 14 Meridian City Council Work Session Item#1. February 16,2021 Page 11 of H going to take us a couple of years to really see the impact that COVID has had, but for the most part it's not a huge drop in the number of charges. You know, a few years ago we had more and I'm not really sure, you know, how -- how that trend has happened or what's caused these different trends, but just a little bit of information to give you a historical perspective about the charges that are coming in. This next slide is just a breakdown by category of the misdemeanor offenses that we see from Meridian. So, this is just a pie chart. As you can see right here really the traffic cases are what constitute the biggest categories of cases. So, we have got traffic misdemeanors here. Traffic infractions are the biggest category of charges. But, then, we have broken it down a little bit further. The miscellaneous category can be things like probation violations or contempt that happen post -- post-adjudication or once a case is closed somebody isn't compliant with their sentence and so they will come back on a probation violation or a contempt. Parking. Zoning. These would be the code enforcement cases that we work. With domestic violence. DUIs are another big one. Controlled substances are pretty big for Meridian and, then, property crimes down here. So, this is just to give you a little bit of an idea of the categories of offenses that we see from Meridian charges. And, then, we always like to throw in this top ten and it's a little bit backwards, because the top ten -- it's backwards. So, number one is down here at the bottom. But for Meridian cases from 2020 the number one charge that was charged with was possession of paraphernalia and, then, they go up from there. Another big one you can see is DUIs are a pretty big chunk. Domestic battery, funny enough, is not quite as big as you might expect, although that is a very important charge for our office to prosecute. And, then, disturbing the peace here with 99. But you will see speeding, which is an infraction, is in here. So, just a smattering of charges in the top ten. But we always like to throw that in just so you can kind of see what's happening with Meridian cases. Now, before I turn the time over to Kevin I just wanted to stand for questions if anybody had any questions for me. Simison: Council, any questions at this time? Cavener: Mr. Mayor? Udink: Okay. I pass this to Kevin. Simison: Councilman Cavener. Cavener: Oh, hey, Denyce. Udink: Oh, yes. Cavener: I'm sorry. Just one quick question. I think two slides back when you had the pie chart with -- with all of the charges -- I know that oftentimes when there is a charge it's not solely just that charge, but there is oftentimes two or three different charges. How does your office break that down in the pie chart? If, for instance, if you -- somebody is pulled over for speeding, but they also have a controlled substance on them, how do you guys, you know, quantify that in that pie chart? Are they each separate -- separated out or is it the lead charge that you guys are classifying? Page 15 Meridian City Council Work Session Item#1. February 16,2021 Page 12 of H Udink: Yes. Mr. Mayor, Council Member -- is it Cavener? I'm sorry, I can't see everybody's faces on my screen. Cavener: That's okay. Udink: Yes. Yes. So, they will be broken out still. Even if they are opened up in one case our system will still apportion them into the category that they belong to. So, the controlled substance will go into that category and the speeding will go into the speeding category or the traffic infraction category. Cavener: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you, Denyce. I was -- it caught my attention your comment about jury trials being delayed by COVID. I was just curious what's the, you know, backlog of that looking like and does that just mean that cases are delayed and is there an estimate on that or any further info on when that might get cleared up? Udink: Mr. Mayor, Council Woman Strader, there is a significant misdemeanor backlog for jury trials. So, what we are doing right now is we are putting together lists of all of the cases that have been pending trial since the court basically stopped doing jury trials last March, so -- and, then, we are trying to prioritize them according to what is --what are the top ones that need to go to trial first. Anecdotally I haven't pulled the list together yet. Our prosecutors are working on that right now. But I would say that we probably have -- between all of our judges close to 200 jury trials that are backlogged. When you consider that some of our judges are only going to have one, two, maybe four jury trial days a month, it's going to take us a while to get through those cases, so -- Strader: Thank you. Simison: Okay. Borger: All right. Thank you. I will go ahead and begin. Kevin Borger. It's my pleasure to speak to you again, Mr. Mayor, Council Members. I am trying to remember how many years it's been and I can't recall, but I have been able to work with Meridian for a number of years now. The main thing for me regarding COVID is that I haven't been able to come into the office and one of the things I enjoyed most is three afternoons of the week I would spend time at the Police Department and that allowed me personal interaction with the officers and just a lot more --just increase the ability to have the questions that just come up previous shift or something and those aren't as easily answered now, but still at home and the computer has allowed for e-mail questions and all of that continues. A little bit of background. I actually live in Meridian and have done so since 1986. So, working with Meridian is more of -- very personal for me, because these are my people I feel like and Page 16 Meridian City Council Work Session Item#1. February 16,2021 Page ——28 1 have been privileged to work for the city of Boise for 30 years now. Bill Nary hired me back in 1991 and so I know Michelle. Emily. Ted and I shared an office back in Boise. So, very comfortable working with your legal staff and I appreciate them all very much and feel like we have a very good working relationship. One of the things is that if I ever feel like the police are asking me to do something, I contact Bill to make sure I'm not overstepping our bounds, because I know there is a line there that we don't want to cross. But you can see on the screen there the various things that I'm responsible for and the legal questions still do come in and we work with those. The weapon disposition is probably one of the consistent ones that happens every -- every week and, then, we go through those. The next slide, Denyce. Regular legal updates. I found -- and Kim -- Kim Smith is my supervisor and she also is available for questions and there is some things that the police go directly to her for and one of those -- she became the go to person regarding protests and I know she shared that information with the police department as well, but she asked that I do legal updates. So, every month beginning I have been giving the police department an overview of the legal cases that have come down from the previous month with -- regarding Idaho, the Ninth Circuit, and the United States Supreme Court. So, since I'm not there in person in order to answer the questions or just bring it up in the way I used to, provided it in a paper format, and, then, address any questions that come from there. Briefing bulletins. If there is something that can't wait or it's more unusual, we will bring that up. One of the ones that is still lingering -- if you remember State v. Clark is one thing that we continue to struggle with and how to deal with and that's where officers, if the crime -- misdemeanor crime does not happen in their presence they are not allowed to initiate an arrest and notice just today, in fact, that there is discussion in the legislature to have a constitutional amendment that might address that. So, that's certainly something that's encouraging. So, we have worked very closely with the officers on best practices on how to address that with the citizens, how they can make sure they are in compliance with the rules as they have come down and, then, the case law is continuing to progress and so we keep track of that. Classroom training. I spend a considerable amount of time getting ready for that and, then, command staff decided not to have that in person. I was scheduled to do that in February. So, that's going to be put off a little bit. They haven't determined a date for me. So, the work is done, the topics are ready, it's just a matter of when we are going to do that. So, we are prepared to do that whenever -- whenever they determine it's appropriate. Okay. Next slide, Denyce. Here is just an example of one of the bulletins done and it talks about exceptions. Custodial -- I'm having a hard time. My eyesight isn't as good. But, you know, a lot of times we will give a scenario and, then, also an answer, some notes, and, then, case law per se that goes along with that. But that gives you an idea of the -- of the format and, then, allows the officers to digest that and, then, ask any questions that they have. Okay. Denyce. Past trainings. We -- use of force is always a big one, because we know that leads to problems with the citizens. We are very cognizant of the important aspect that plays and case law describes for us how to deal with that and one of the things that comes up a lot is the people with mental difficulties and so I have -- I have trained multiple areas on how to deal with the mentally ill and I think we are doing well in that area. Some of the different ways you deal with those folks is very important and so we also have been trained on that. We have talked about body worn cameras and how effective those can be, not only in prosecuting cases, but also in liability situations where police departments Page 17 Meridian City Council Work Session Item#1. February 16,2021 Page —of 28 all over the U.S. have been able to show that one person's perspective isn't -- isn't actually shown on the -- on the video. So, those have actually been very helpful. Okay. Denyce. Available with the -- with the advent of the cell phone I am available 24/7 and I do get calls in the evening occasionally and the officers are respective of my time, but they do call occasionally. On the other side, the prosecutors, there is an on-call team and so anytime there is a question, but particularly if there is a need for a warrant -- and blood draw warrants are a big one and the on-call prosecutors handle that, as well as arrest warrants. The Clark situation I mentioned earlier, one way of dealing with that is to call the magistrate judge and ask for an arrest warrant while dealing with the individual, so that the officer isn't arrested on his own authority, but he has the backing of the judge after hearing probable cause statements in order to execute that warrant and so that's a service that's provided and that's available 24/7. Okay, Denyce. So, when you wrap all that up, I think the--the city of Boise is very proud to represent Meridian and when the prosecutors go to court one thing Denyce didn't mention is that -- and I did a lot of prosecuting in my day when Meridian was part of the -- part of my caseload. There is no distinguishing between a Meridian case and a Boise case. The prosecutor often won't -- if they do notice they don't -- don't distinguish. Their cases are handled the same and very proud to be able to say that we work for the city -- with the City of Meridian and I will stand for any questions. Simison: Thank you, Kevin. Council, any questions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just a quick question for Mr. Borger based on his long experience with Meridian and what you just wrapped up there. Would you say this -- this type of contract and this relationship is a win-win for -- for the office there in Boise, as well as our citizens in Meridian? Borger: Well, I certainly think so. It allows the prosecutors -- I think we have additional -- a couple people on staff -- when you look at the numbers I think it's a -- certainly a win for Meridian when you consider how many additional people you would have to hire to handle that sort of a caseload. The prosecutors in the office are able to assimilate the cases without the additional burden of running from courtroom to courtroom and yet they gain the experience of dealing with different officers and perhaps a slightly different way of doing things, but not that -- not that much. But I know they certainly have appreciated the work and I know I do. Hoaglun: Thank you, Mr. Mayor. Thank you, Kevin. Simison: Thank you. All right. Mr. Nary. Nary: How do I get my presentation back up? Kevin kind of buried the lead there a little bit, too. This might be Kevin's last report. Kevin is planning on retiring here in late spring Page 18 Meridian City Council Work Session Item#1. February 16,2021 Page ——28 before summer. So, he's going to be passing the torch over there. Kevin is a great person and a great attorney and a great person to work with and, you know, when I first got promoted at the city of Boise back in 1991, 1 had to hire two attorneys and the first person I hired was Ted and the third person I hired was Kevin and he never let me forget he wasn't the second person. But I think after 30 years it's worked out for Kevin pretty well. So, I congratulate Kevin on being able to retire and move on to the next phase of his career. He has been a great asset. On the contract I will add to your question, Council Member Hoaglun. Now, again, 35 years ago it was a lot different world we lived in. But I was the Meridian prosecutor for three and a half years and running from courtroom to courtroom all day every day is very exhausting and you never feel like you are very good at it. Getting folks that this is what they do, they do it very well, very professionally day in and day out, this is part of their work, part of how they do business, it is a great asset to the city, it's a great asset to the city of Boise. As you can see we use -- we are about a third of their caseload, so it does help their teams, it does help us. So, it is a very good marriage we have had now for almost 20 years. So, I appreciate Denyce and her team and Kevin and all the folks at the city attorney's office, they have taken a huge burden off of us. Again, those 3,000 public records requests that go through the Police Department, again, those all have some touch to the city attorney's office. Again, it may be a very simple, yes, that's the right information, send it, to much more complicated requests. So, they do provide a great service to the city for a very fair value that we pay. To wrap up, again, my thoughts on the last year. Again, I am incredibly appreciative to work for the city. I have lived here for 35 years. I really feel like I'm a Meridian guy and this is what I do and I don't think people remember I worked anywhere else anymore. I feel very privileged to work for the Mayor and Council in the city. I feel very good for the city and what we do and I especially appreciate the team that I work with every day. We are in our 17th year now, Michelle and I and Ted. Emily has been with us 15. Andrew has been with us 13 so -- going on 14. So, we have a very good team. We work well together. We know each other very well. We know what we do well and we know who does -- who does what the best and -- and if we can't figure it out we usually give it to Emily; right? I think that's kind of the way we tend to think. But we really do all get what Meridian is about and what the Meridian way means and this year, again, I think -- I can't emphasize enough how important it was to use and I think to our community to keep things going. The development community was very appreciative that we could keep things going. The business community was very appreciative that we could keep things going and -- and as much as people don't know, most of the time what the legal department does -- because I get that question all the time. What do you guys do all day? How in the world is there work for four attorneys every day and, you know, I could send them my presentation, but they just don't know, again, staffing all your meetings, reviewing every single document in some form, either we wrote it or we reviewed it of every single thing we do, whether we are buying things, selling things, whatever it is, we have some level of touch to that in some fashion and because we have been here for such a long period of time generally we are the ones that have done it. If it wasn't done by some other attorney from ten years ago or 20 years ago. Our team found ways to remain connected. It definitely helped that we have a long term history together. That's certainly helpful. We had an intern last summer for a short period of time. It was a little clunky, but we did the best we could and she was a great intern and did a great job for us, but it wasn't quite the same level of Page 19 Meridian City Council Work Session Item#1. February 16,2021 Page 16 of H experience, because, again, we generally have two people in the office every day. I'm here every day. Generally there is one more person right now that comes in every day, so that we can make sure we can be responsive as necessary to any of the needs. But, again, Teams works great. E-mail works great. The phone works. All of those methods of communication we found that we didn't think would work very well do and so we could keep things going and I think, again, our community appreciated that. I think, you know, I personally appreciated that. So, I don't have anything else, unless you have some questions for me or -- again, all of our team is online. So, if you have any questions for me. Otherwise, again, it's a privilege to be here for another year. A privilege to be able to present this to you to show you a little snapshot of what our year was like. Simison: Thank you. Council, any questions for Bill or are you opening up all of your staff to questions? Nary: If they can. I think Ted is only on the phone, so it's a little harder for Ted. Simison: Okay. Michelle, she's here, too. Nary: Michele is here. So, yeah, if you have a question for Michelle that's fine. Cavener: Mr. Mayor? Strader: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thank you, Mr. Mayor. It's not a -- it's not a question, just a comment and I always appreciate your presentation, but I think for all of us it's a good reminder what the last 13 months has looked like and your ability to kind of -- feels like a lot, but you have done a great job of kind of responding to every curveball that this past year has thrown at the city and your department and you guys just make it look really really easy and by doing so that makes the city look better, it makes the Council, the Mayor, our employees all look better. I know it's not easy. I know it takes a lot of time and attention. I just want to say thanks to you and Michelle and your team. You guys really are a solid team and a good example of what a legal department can look like. Thank you. Simison: Council Woman Strader. Strader: I echo those comments as well and I don't think you guys really skipped a beat, Bill, and -- it's been great getting to know everybody. I guess looking at two years -- it feels like this past year the workload has been a lot higher. Do you think that's the exception or the new normal? Do you feel like you are adequately resourced right now? Maybe give us a feel for that -- your view on that caseload that everyone's handling. Nary: Yeah. Council Member Strader, that's -- that's a great observation and comment. You know, right now we have talked about that. We had --we had actually in the -- in the Page 20 Meridian City Council Work Session Item#1. February 16,2021 Page 1 t of H -- in the -- in our budget plan we had potential for adding another attorney on staff this coming fiscal year for FY-22. We pushed that back a little bit, because the trade off of the workload volume is the lesser travel, the ability to be more concentrated at home for folks. So, there is --there is some trade-offs to those things that allowed us to continue it without it feeling overwhelming. But we are always monitoring that. You know, we have -- we have talked for a number of years about potentially the police services or the prosecution services changing model, but at this time there is really no reason to. I mean the -- the -- I will add one more comment about the city of Boise. In the 16 years I have been the city attorney here I have never had a complaint for the Police Department about anything the city attorney's office has told them, advised them, trained them, ever. They appreciate them greatly. So, I don't see -- I think we are going to -- you know, we will always keep that in mind as we grow. As soon as things get back to whatever the next normal is going to be, we definitely want to make sure we don't get burnout, we don't get overload, we want to make sure people, you know, can take a vacation when people actually do those things anymore and go do things occasionally when people can do things and so we may have to be very flexible about staffing in the future. But, you know, I'm not planning on going anywhere anytime soon. I don't think any of our team's planning are going anywhere anytime soon. But we definitely will keep in mind of the future for our office. We definitely would never want to leave the city in a bad situation where we don't have adequate staff. Strader: Thanks, Bill. Nary: All right. Well, thank you everybody. Simison: Mr. Borton. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Just real quick. That last comment you made, Bill, is a big deal. Among everything else, the fact that Denyce and Kevin and that leadership with the prosecution team and our Police Department, having all their issues addressed accurately and timely and there is not complaints and concerns, that's a really big deal and hats off to you both in -- in providing those kind of services and prosecution services to the City of Meridian. Denyce, Kevin, I have known you both for a long time. That's really appreciated. That's a very important point and it's a testament to the work that -- and leadership that you are providing. Kevin, good luck to you. I don't I know if it's retirement or changing careers somewhere, but you have been a hell of an attorney for a long time around the valley and a lot of us know that. So, appreciate you both and keep up the great work. Nary: Well, thank you. 13. Planning Department: Valley Regional Transit Fiscal Year 2021 Cooperative Agreement Page 21 Meridian City Council Work Session Item#1. February 16,2021 Page 18—28 Simison: Thank you, Mr. Nary, for that reminder of what 2021 -- I think I tried to forget a lot of the stuff that you remind us that we did this last year, but -- very much. All right. Thank you, Denyce and Kevin. Appreciate it very much. With that we will move on to Item 13, which is the Planning Department and Valley Regional Transit Fiscal Year 2021 Cooperative Agreement and I will turn this over to Mr. Hood. Hood: Thank you, Mr. Mayor, Members of the Council. Can you all hear me okay? Okay. Great. It's -- it's my pleasure to be back in front of you all. It's been a little bit, so good to see you all, at least virtually on my -- my screen. Before I get going real quick I do want to just piggyback on the last topic and thank Mr. Nary for his help and his team. I'm a little hurt that this topic we are going to talk about here wasn't highlighted in his PowerPoint, but they do a lot for our department, so I get it, I understand that, so, again, thanks to the legal team. I will also say I do have my -- my puppy is here. I don't know if you can see her. But I should get bonus points since, you know, we are on this virtual call, I got a dog on the screen, so -- anyways, I will jump into the topic at hand. Annually the city does budget for VRT services and our dues and we also annually establish a cooperative agreement between the city and VRT that outlines how the city funds are to be used. City staff from legal -- so, Ted Baird was the primary lead from legal helping to craft this agreement. Members of the Finance team and Planning, particularly Miranda, have been working with VRT staff to prepare the FY-21 cooperative agreement between VRT and the city you have in your packet, which covers, again, how the 272,000 dollars that we have got budgeted for their services, capital improvements, dues and overhead and assessments will be used. Some slight changes have been made from the FY-2020 template. We have been using largely the same agreement for many years now, but we did have to update the -- the template. Surprise. Surprise. A lot of that had to do with COVID; right? And the associated CARES funding impacts. So, we didn't necessarily reinvent the wheel with this agreement, but it got a pretty hefty overhaul. Stephen Hunt and Leslie Pedroza are here. I see them on the screen. And they are going to walk you through some of those services that we receive with VRT and contribute to and I will stand for any questions you may have, though, at the outset before turning it over to them for their presentation. Simison: Council, any questions for Mr. Hood at this time? Okay. Then we will turn this over to Stephen and Leslie. Hunt: Thank you, Mr. Mayor, Members of the Council. My name is Stephen Hunt and I'm the development director of Valley Regional Transit and I'm trying to share a presentation, which I think you all see now. So, as -- as Caleb mentioned, we are here just to provide a brief update on the changes to the 2021 cooperative agreement and a couple of things that we wanted to highlight with that is how the delay to the fixed route expansion impacted our original agreement and -- and, then, we will talk about other updates and, then, conclude with a discussion about the Veterans Transportation pilot, which is something that's starting this year. So, to start off, the -- the VRT board did approve delaying the start of the service in Meridian until FY-22 and so our -- our current program start date is October 1st of 2021 and reasons for that include the ridership decline that we have experienced because of COVID and the increase in telework, which we continue Page 22 Meridian City Council Work Session Item#1. February 16,2021 Page 19—28 actually to see through the start of this fiscal year that ridership has not rebounded and so we are holding off on starting that service, which would have started this -- kind of late spring and summer until the fall of -- of this year. We do believe that the service is still meeting its original objective or will meet its original objective of supporting both the residential and employment growth that's occurring in Meridian and along the corridor. We -- also with this delay we would be applying the service credit in FY-21, instead of onto the service onto -- onto other services that are provided in FY-21 and that's reflected in the update to the cooperative agreement. So, the agreement itself -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Stephen, I don't mean to interrupt you, but I don't know if you are going to be covering this later in your presentation. Are you prepared to kind of break down for Council what those other services are and where they are located and how they are benefiting Meridian residents? Hunt: Council Member Cavener, Mr. Mayor, I don't have a specific slide with those broken down. I can speak to them as they are presented both in the -- in your packet and --yeah, I would be happy to share more about the specific services that are being provided in FY- 21. Cavener: Great. You can do that now or towards the end of your presentation, whichever is best for you. But I think that's an important piece to be discussed. Hunt: Thank you, Mr. Cavener -- Councilman Cavener. And I will do that on this slide as we talk about how the cooperative agreement is -- has been updated and one of the -- one of the things that was included in this update is the service exhibit and -- and in that service exhibit, which, again, is included in your packet, is a description of the different services that are supported by the various contributions from the City of Meridian. So, the cooperative agreement was updated both to reflect the delay in service and to simplify the agreement from where it had been and provide both transparency and flexibility in how we leveraged resources that were available to us. This is what Caleb was alluding to when he talked about CAREs resources being available to us this year and what we wanted to document in the cooperative agreement is both the amount that we are requesting and what we are delivering in exchange for those contributions and so we included a service exhibit, which highlights the services that are being provided to the City of Meridian and those include --there is a regional overhead portion of that, which --which covers any of the VRT planning support efforts. So, that would be all the planning work that VRT is doing with the City of Meridian on -- whether it be fixed route or the Harvest Transit services or the pilot that we will be talking about in a little bit, all of that planning work is part of that regional overhead, along with support that comes through customer service and the transit IT, which is what supports things like being able to see where your bus is on your phone when you are -- when you are scheduling a trip, et cetera. The other part of the contribution is the service contribution and the service contribution is Page 23 Meridian City Council Work Session Item#1. February 16,2021 Page 20 of 28 based on the number of miles -- the percent of miles that are provided within the city limits and currently there are two fixed route services that make up the service contribution for FY-21 and those are the Route 40 and Route 42. Route 40 is a route that begins in Caldwell, serves Nampa, serves Meridian and goes into downtown Boise. It hits a peak hour service connecting those regional employment and residential centers in the valley. The Route 42 is -- similarly runs between Caldwell, Nampa, Meridian and Boise. It does not go all the way downtown, it goes to Town Square Mall in Boise, which connects to the rest of the fixed route network. It -- it serves more of Meridian, however. It goes down Overland going -- goes down Overland between Ten Mile and Maple Grove. So, with stops all along the way and that's been a corridor that we have been working with Meridian staff on in terms of thinking about how that continues to develop today, that that's the service that is on the Overland route -- Overland Road corridor in Meridian is Route 42 and that runs throughout the day and provides local types of connections in both directions, both to Nampa and to Boise. And there is about 21 percent of the -- of the miles on those two routes traveled through the City of Meridian and that's where -- that's how that service contribution is -- is calculated. This year there was not a specific capital contribution. In years past we have requested for capital when there is a need for capital that supports City of Meridian services. Last year, as you will recall, there was a capital contribution request made for additional vehicles, so that we would be able to provide the service that we will be providing at the beginning of FY-22. This was for two additional electric vehicles, along with the -- the pedestrian and passenger amenities and stops along -- in Meridian. And, then, there is a special assessment that we -- that we make for our -- for our partners when there are specific services or programs that support their communities and in Meridian that includes Harvest Transit, as well as rides -- the Rides To Wellness program, which provides free transportation to medical appointments at participating clinics, including those in the City of Meridian. Harvest Transit provides transportation to -- free transportation to seniors and persons with disability Monday through Friday, 9:00 a.m. to 3.00 p.m. Monday through Saturday. Excuse me. So, the -- the cooperative agreement outlines each of those -- those services and the -- the role that VRT has in providing those services in exchange for the -- for the fees and I will pause now if there are any additional questions about services that are provided to the City of Meridian in exchange for -- for that -- for those fees. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Stephen, I guess a two part question. Part one is -- is it, then, VRT's belief this city isn't already paying for those services and I guess part two would be a breakdown of cost allocated to each of those items that are -- that are identified in Exhibit 1. Hunt: Thank you, Councilman Cavener, Mr. Mayor. Your first question is it our belief that the city does not pay for those services already. Was that what you asked? Cavener: Yeah. Mr. Mayor, if I may. Page 24 Meridian City Council Work Session Item#1. February 16,2021 Page 21 of H Simison: Councilman Cavener. Cavener: I guess, Stephen, where I'm trying to get at is I -- again, maybe I'm -- I'm not looking at this correctly. The city provides a funding allocation to VRT on an annual basis and we increased our allocation this year with the belief that we were going to establish a fixed route service in Meridian. We are now not doing the fixed route piece, but VRT is still asking the city to fund at the same amount to go towards these four items that are identified in Exhibit 1. But my belief is that with our funding allocation we have already provided the funding for that. I'm just -- I'm just trying to understand if -- if -- if I'm wrong and if I'm wrong, boy, it wouldn't be the first time, but if I'm not I'm trying to understand why these additional funds are needed to go to these four items. Hunt: Thank you for that clarification, Council Member, and I will be happy to take the first stab at that. Caleb, if you want to follow up with anything else. So, we are here talking about a cooperative agreement for -- for the current year that we are in in part because of some of the changes that were made late in the -- in the-- in the year, including delaying the -- the start of fixed route service, as well as incorporating CARES resources into -- into the VRT budget. So, we have not yet billed and Meridian has not yet paid the contribution for services that have been provided since October 1 st and will continue through this fiscal year. That's what will be happening once this cooperative agreement is completed. So, to your -- to your point, the local cost allocation, the methodology that we use to -- to determine what fees we would be requesting from the City of Meridian are the very same that we used in -- in this process. It's one and the same and the -- so, I hope that is -- I hope that's clear and the amounts that we are requesting for FY-21 consider the fact that we have delayed the start of service until the beginning of FY-22. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I will hop off this. But, Stephen, there are -- there are savings, because we are not doing the -- the route in Meridian. Hunt: Yes. Cavener: Okay. But you are wanting us to allocate those dollars that we would have already spent for the fixed route service in addition to what was already called for in Exhibit 1. Is that also correct? Hunt: No. Cavener: Okay. Hunt: There are about 170,000 dollars that we had requested -- that we had anticipated to request for FY-21 that we are not requesting from the City of Meridian because we delayed service -- because we delayed the start of service until the beginning of FY 22. Page 25 Meridian City Council Work Session Item#1. February 16,2021 Page 22 of 28 The original request, if I remember correctly, was about 442,000 and that's what we had been working with staff on. We -- we have delayed the start of service until the beginning of next year and, no, there hasn't been an exchange of any funds for FY-21 services as yet. So, the only request we are making are those that we are asking for and describing in this presentation of 272,000. And I -- the breakdown of those costs I think was the second part of your question, unless, Caleb, there was anything you wanted to add, which would be about 60,000 dollars or what -- 63,000 dollars for regional overhead and with the contribution -- or the credit -- the service credit that we rolled forward from FY-20 into '21, there is only about 35,000 dollars -- 36,000 dollars in service contribution. There is no capital contribution and the special assessment, those that are supporting Harvest Transit and the Rides To Wellness program, was 173,000 and that totals the 272. Happy to answer any other questions if there are any on that. Hoaglun: Mr. Mayor? Borton: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just real quick, Stephen. I was just kind of curious. Under the special assessment service contribution it's based on -- on annual hours of service and, then, under that funding made available through the CARES Act, the pilot service between Meridian and Boise Veterans Medical Center, it was based on annual rides. Was that just a requirement of the federal system and on how to -- how to count that to fund? Hunt: Council Member, Mr. Mayor, no, the difference just had to do with how we -- how we end up being charged for those funds with some of the services, like Harvest Transit, that's based on hours of service provided. Other -- other funding models are based on -- on trips provided and the Rides To Wellness program and what we would be doing with the -- the Veterans program is intended -- is expected to be on a -- on a per trip basis and so when we describe the -- the budget for those programs, we express those in assumed number of trips. Hoaglun: Got it. Thank you, Stephen. Mr. Mayor. Simison: Councilman Borton, did you have a question? Borton: I did. I might have shared some of the confusion on the numbers and maybe this question for Caleb will put -- highlight it. Can you remind me, Caleb, in the August of 2020 we allocated X amount for the combined VRT services and what I was struggling with in understanding this presentation was what's the amount that we budgeted and due to COVID or otherwise, what's the -- is there a different amount that's being requested and I had read this the same way, that the 51 ,000 dollars that had been budgeted for the fixed line services isn't needed, but the request is that they want to retain that 51 ,000 and sprinkle it amongst the other areas that we have already funded. So, that's -- that's where I got a little lost in the numbers, so I couldn't track. Page 26 Meridian City Council Work Session Item#1. February 16,2021 Page—of 28 Hood: Mr. Mayor, Councilman Borton, Council Members, I don't have -- I'm trying to pull up my numbers from Finance. But let me just talk to you about the methodology we use without getting into the numbers. We did have a discussion with VRT and the Mayor's office about should we roll the 50 -- the service credit of 51 ,250 forward another year, because that is, quote, unquote, earmarked for the start of the -- the Ten Mile through downtown to The Village and back service and we thought it would be cleaner working with Finance -- Todd and Jenny both recommended let's not keep that on the books, let's basically use that, even though it was budgeted for that this year, that way we don't have to keep tracking it that way, spend that and -- and, then, not carry it forward again, but use that money and, then, next year we will come in with an enhancement for that service. So, the numbers do get -- I apologize that it's confusing, but that's what Finance recommended we do. I will just -- and we can get the numbers, I just don't have them handy -- the numbers in August that you all approved for the budget. I think it's more coincidence that the -- the dollar amount that we are spending that's addressed in the cooperative agreement is very very similar to the budgeted amount that you approved in August. But to Councilman Cavener's question and yours, Mr. Borton, we aren't reallocating those -- we kind of are, right, the 50 -- 51 and change we are using, but we aren't fully spending what you authorized us to spend this August in FY-21 . So, we will come back next year with an enhancement for that. So, it is confusing and I'm sorry I don't have all the numbers in a nice table to show you how that works, but that -- that is the case here. I will just --just also say some of that cost allocation method that Stephen mentioned did affect our, you know, year over, so for the last several years we have been -- we have been providing relatively a flat -- you know, it's based on our population, some of it, and service hours and some of that. That has also taken an increase. So, those regular services that we received from VRT have had a small uptick in -- I think some coincidence on why the numbers are really close. But, hopefully, that helps and I will still -- I will look for that table, because I do have one that shows the breakdown and get that to Council so you can see that a little clearer. Borton: Okay. Thanks. Simison: Council, any further questions at this point in time or would you like Stephen to continue? All right. Stephen, I will let you go ahead and continue. Hunt: Thank you. So, the last thing that we wanted to talk about is the -- the Veterans Transportation pilot. So, I'm going to -- I'm going to change slides and turn it over to Leslie to speak about this pilot program. Pedrosa: Good evening, Mr. Mayor, Members of Council. I'm Lisa Pedrosa, I'm the operations director and I'm the one that was challenged with helping spend that 51 ,000 dollars you are all asking about with this pilot for Veterans Transportation. So, I worked with our staff, as well as city staff, and we came up with an idea to pilot a transportation program that would offer within the same service area that Harvest Transit and Rides To Wellness provide service for and have transportation strictly to and from those residents to the Boise VA in downtown. So, we are looking at starting in the spring of this year, piloted through the rest of this fiscal year. Our service providers, who currently give rides Page 27 Meridian City Council Work Session Item#1. February 16,2021 Page—of 28 for the Rides To Wellness program, will continue to do the same rides for the same service. It will be available 7:00 a.m. to 5:00 p.m., Monday through Friday. We made some assumptions. We assume -- we will start with, you know, up to ten trips a day and, then, once we kind of pilot the program, see how it's going to work, see what those costs may be, then, we will do the next steps to assess what it will cost for the following years to come. Some of the -- the way we would fund this program is we pay a boarding fee, plus a mileage per trip basis for each person. So, those are the costs that we came up with and between now and the end of September we don't expect to spend that full 51 ,000 dollars, so that's -- that's our plan is to not spend that amount, but that -- that's what we are going to do with the funds to pilot this program and see -- it's been a need. It's been asked about a lot from the riders of Harvest Transit of how they can get there. So, we hope this will fill that gap. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I'm a little -- I don't want to muddy the waters, but I am having a hard time sort of tracking and following. It does say in -- I guess page five of the agreement that funding is made possible to get from Meridian to the Veterans -- to the VA, that that -- that that funding is from the CARES Act. But, then, you are saying that there is this 51 ,000 dollar credit that's helping to fund it. Is it both? And I guess just a general question. How does this compare to like giving people an Uber or something? Give me a feel for that. Pedrosa: Thank you, Council Woman Strader. As far as the Lyft-Uber option, we do have some programs that do use that first mile-last mile connection and whatever the cost is a person pays a flat fee and, then, we pay the balance of that ride. We chose not to do that with this option, because they are not, for the most part, wheelchair accessible. So, we wanted to make sure that we have that ability to provide the trips for anybody who needed to get to the Veterans Administration. So, we opted to go with our providers now that are wheelchair accessible. Stephen, I don't know if you want to address that question about the CARES Act funding. That's your department. Hunt: Thanks, Leslie and Council Woman Strader. I think that we probably misrepresented -- the 51 ,000 that was the service carry forward from 2020 wasn't the source of-- it isn't the -- those aren't the monies that are being used for this pilot. It is the CARES resources and the monies that I think we were able to save because of COVID and we were not having as many trips and as much demand on services that we had planned on through 2020 and so we were repurposing those resources, but it wasn't the -- the 51,000 that we have talked about a couple of times. That -- that amount of money, which was set aside for expanded fixed route service, is being applied as a credit to what otherwise would be a larger service contribution. Strader: Mr. Mayor, thank you. I -- I think I understand now. Curious -- a pilot is a great idea to see if something is successful, but it's hard to take a service away once we start providing it. Do you have an estimate of what the annual operating cost would be for this Page 28 Meridian City Council Work Session Item#1. February 16,2021 Page—of 28 program, so that we could know that, because in the future there won't be CARES Act funding. Pedrosa: I believe the estimated amount we did for an annual cost was around 170,000, if I remember correctly. I will have to get back to you on that with the exact number. But we did allocate a whole year's cost as well. Strader: Okay. Is that -- sorry. Is that for Meridian specifically? Our share would be 170,000? Pedrosa: No. That's -- that is the fully loaded cost. So, that would be -- a portion will be federally funded and, then, there would be local matches I could provide. Strader: Okay. That -- that makes more sense. Thank you. Pedrosa: You are welcome. Simison: Council, any further questions or any further information needed to be shared by Stephen or Leslie? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: To either Stephen or Leslie. You talked about the Harvest Transit riders asking for this service. What's been the response from the VA? I was under the impression the VA provides a transit service already and so I'm curious if I'm -- again, if I'm mistaken so be it. But what's -- what's been the communication and direction from the VA about this? Pedrosa: Mr. Mayor and Councilman, so we did reach out to the VA. Currently the Disabled American Veterans do provide transportation from Canyon county in and they did say that they would make stops in Meridian on a space available basis, but for the most part their vehicle does fill up in Canyon county before it gets to Meridian. So, that limits the amount of rides that they would be able to take continuing on into Boise. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I feel like that we are kind of -- I don't know. I'm not getting a lot of direct answers today and it's -- it's getting a little frustrating. Is the VA asking for this service or not? Pedrosa: No. It was not brought to us by the VA. Cavener: Okay. Thank you. Page 29 Meridian City Council Work Session Item#1. February 16,2021 Page 26 of 28 Simison: Councilman Cavener, I can speak to that. This was something that was brought to my attention at, quite frankly, the Rock of Honor event with veterans where they were expressing problems with using Harvest Transit does not -- does not go outside of the City of Meridian limits and so they were looking for a way to get the users, which Harvest Transit currently serves, to the VA, which is one of the main areas they need to go. Cavener: But I guess, Mr. Mayor, is it that they are choosing to not want to use the services that are provided by the VA or the VA is not meeting there -- isn't able to provide? I guess that's the piece I'm -- I'm under the impression that the VA will pick up people in Meridian and take them to the VA, whether it's part of a trip to Canyon county or not. Simison: That is not the experience that has been shared with me by our local veterans. Cavener: Okay. Appreciate that. Hunt: Council Member Cavener, Mr. Mayor? Simison: Mr. Hunt. Hunt: So, this pilot project initiated as a conversation between City of Meridian staff and VRT to see what we might be able to create in terms of a connection between the City of Meridian and the VA. Simison: Council, any further questions or comments at this point in time? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: What's the next step that you or staff or VRT is looking for? Simison: Mr. Hood? Hood: Thank you, Mr. Mayor, Councilman Cavener, Council. So, we do have this on -- on your agenda for you to authorize us to enter into this agreement with -- with VRT. I can share some of that information that we have talked about today, so you -- I mean we want you to be comfortable, obviously, with this, so I can show you the -- the dollars budgeted for this year versus the -- the corporative agreement if you want another week or two even if -- if need be. There isn't a dire need to approve this tonight if you are uncomfortable. So, that was the idea going in, but you brought up some good questions and I feel like we should probably share some of that information with you first. So, I think we can, again, continue this to next week and we will share the dollars a little bit more and, hopefully, that's a little clearer. Cavener: That would be very very helpful. Page 30 Meridian City Council Work Session Item#1. February 16,2021 Page— of 28 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Yeah. I would agree that we are, obviously, not ready to make a -- you know, a recommendation tonight or to vote on anything. I -- next week may work or even, you know, sometime into the future, if it's not imminent. It just looks like there is just a lot of questions that are unanswered or that there is a lot of confusing data that's not making sense and so maybe we should swerve back and make sure that, you know, the questions that were asked tonight are answered probably in a more clear way, so we have a better understanding of what you are asking us to do and what that looks like and so whether that's next week or two weeks or three weeks, we just need to get it right and so we are all on the same page. Simison: Mr. Nary, do we need a motion to move something or can we just add it at a future agenda that makes sense? It's under Department/Commission Reports, so it's -- Nary: So, Mr. Mayor, Members of Council, you can -- you can just simply add it to a future agenda. Simison: Okay. Nary: You don't have to do it today. You can -- you can set it in our are normal agenda setting. Simison: Okay. All right. Then we will work to bring the information to Council within a more clear concise way, so that you can track what's being asked and the details of this process and if we feel like there is -- that information is shared, we can bring it back for a future conversation or revert back to what was originally approved in the budget. Hood: Thank you. Simison: Okay. Thank you very much. With that do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move we adjourn our work session. Cavener: Second. Simison: I have a motion and a second to adjourn. Is there any discussion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it and we are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. Page 31 Meridian City Council Work Session Item#1. February 16,2021 Page 28 of 28 MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 / 2 2021 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Page 32 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Fed Ex Shipping Center Re-Use Water Main Easement Page 3 ADA COUNTY RECORDER Phil McGrane 2021-025338 BOISE IDAHO Pgs=5 KRISTINA LOWRY 02/17/2021 09:14 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name: FedEx Shipping Center RE-USE WATER MAIN EASEMENT THIS Easement Agreement, made this 16th day of Jebruary , 2021 between Gregg Olsen ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation—(7Grantee'); re-use WHEREAS, the Grantor desires to provide an water main right-of-way across the premises and property hereinafter particularly bounded and described; and re-use WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and conve t th gn o . e fx.e�se Grantee the right-of-way for an easement for the operation and maintenance o Awa er mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) fre-u The easement hereby granted is for the purpose of construction and operation o t waterse mains A and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 0 1/0 1/2020 Item#1. public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF IDAHO ) ss County of Ada ) 3 This record was acknowledged before me on te) by p (name of individual), [complete the following if signing arc a representative c4p6city, or strike the following if signing in an individual capacity] on behalf of (name of entity on behalf of whom record was executed), in the following representative capacity: (type of authority such as officer or trustee) (stamp) )�,4 1111A Not Signature My Commission Expires: Myrrh e ERIN CALLEN g Notary Public-'State of Idaho Commission Number 67679 My Commission Expires May 9,2022 Page 5 Water Main Easement Version 01/01/2020 Item#1. GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 2-16-2021 Attest by Chris Johnson, City Clerk 2-16-2021 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 2-16-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Page 6 Water Main Easement Version 01/01/2020 Item#1. (rJUS ', J-U-3 COMPANIES isLANGOON GATEWAY MAPPING GROUP INC. J•U•B ENGINEERS, INC. EXHIBIT"A" CITY OF MERIDIAN WATER RE-USE EASEMENT PARCEL A of RECORD OF SURVEY No. 12136 LEGAL DESCRIPTION That portion of Parcel A according to Record of Survey No. 12136 recorded under Instrument No. 2019- 128689,Ada County Records, said portion located in the Southwest Quarter of Section 11, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, described as follows: COMMENCING at the corner common to Sections 10, 11, 14 and 15,Township 3 North, Range 1 West, Boise Meridian, from which the south quarter corner of said Section 11 bears South 89°09'32" East, 2,658.18 feet;Thence South 89°09'32" East, 1,640.01 feet along the south line of said Section 11; Thence North 00°50'28" East, 30.00 feet departing from said south line to the northerly right-of-way line of W. Franklin Road and the POINT OF BEGINNING; Thence N 00°35'47" E, 30.94 feet departing from said northerly right-of-way line; Thence N 89°59'40" E, 94.75 feet; Thence N 00°00'20" W,420.10 feet; Thence S 89°59'40" W, 23.49 feet; Thence N 00°00'20" W,893.40 feet; Thence N 89°59'41" E, 20.00 feet; Thence S 00°00'20" E, 873.40 feet; Thence N 89°59'40" E, 23.49 feet; Thence S 00°00'20" E, 460.10 feet; Thence S 89°59'40" W, 94.96 feet; Thence S 00°35'47" W, 11.23 feet to said northerly right-of-way line; Thence N 89°09'32" W, 20.00 feet along said northerly right-of-way line to the POINT OF BEGINNING, containing 0.67 acres, more or less. END DESCRIPTION This description was prepared by me or under my supervision. If any portion of this description is modified or removed without the written consent of Robert L. Kazarinoff, PLS, all professional liability associated with this document is hereby declared null and void. Robert L. Kazarinoff, PLS 16642 25 JAN 2021 gyp, Date CITY OF MERIDIAN WATER RE-USE EASEMENT p PARCEL A of RECORD OF SURVEY No. 12136 T OF 0 o LEGAL DESCRIPTION ?'L. KA�` Page 1 of 1 a 250 S. Beechwood Avenue,Suite 201, Boise, ID 83709 p 208-376-7330 w www.jub.com Page 7 Item#1. Line Table Exhibit "B" L5 Line # Direction Length L� L1 N00°50'28"E 30.00' City of L2 N00°35'47"E 30.94' Meridian Water 0 I 0 L3 S89°59'40"W 94.75' Re—use L4 S89°59'40"W 23.49' Easement � 00 L5 N89°59'41"E 20.00' N I N L6 N89°59'40"E 23.49' 01 1 0 PARCEL A o f t o L7 S89°59'40"W 94.96' Record of Survey z I oN 1 L8 S00°35'47"W 11.23' No. 12136 20'�J I L6 L9 N89°09'32"W 20.00' 6— L4 I I Ada County Highway District I Right—of—Way I f I I PARCEL B Record of Survey o l 0 No. 12136 C4 o q- I c0 I LAN W 0 I S,o l T,[ SG o f o j of o City of �p� I Meridian Water Re—use I Easement 20'—I - 25 ITAk) �Z I Point of Beginning I I --L3- - d I —L7 R/W R/W R/W R/W — — — 10 11 1640.01'— W. FRANKLIN RD. -�� L9 L8 1018.17' 11 15 14. — — — — — — S89°09'32"E 2658.18' 14 0 o Point of Legend Commencement — Property Line o — — — — — — — — — — Easement Line — Section Line 0 100 200 — — — — — Adjacent gu Property Line $v — Section Corner — Quarter—Section Corner u Scale in Feet o — Calculated Position a y WATER RE-USE EASEMENT CITY OF MERIDIAN 1-U-13 ENGINEERS,INC. LOCATED IN THE SW 1/4,SECTION 11,T.3 N.,R.1 W.,B.M. page 8 T FH 9!N74 RMERG=RE SE ESMNT 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Gander Creek South No. 1 Offsite Sanitary Sewer Easement No. 1 Page 9 ADA COUNTY RECORDER Phil McGrane 2021-025339 BOISE IDAHO Pgs=5 KRISTINA LOWRY 02/17/2021 09:15 AM CITY OF MERIDIAN, IDAHO NO FEE Grander Creek Smith No, t off'site Uvnljl lie� q�+e'uk0p �r Vlmkp Y41n6NVllm In I.de lfll n::IIII@ "eblif 111"��IIL gym,u{VAeIlinol if �,ti�,Vr s�ro r u,tli�m'yrwU.oKw iN rdf9 O+Iu li nPi�I ' SANITARY SEWER EASEMENT ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee Property Management LLC WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Item#2. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTO STATE OF IDAHO ) ss County of Ada ) This record was acknowledre me on 1/13121 (date+ (name of individual), [complete the following if signing in a re eserfi{� ly, str eor the following if signing in an individual capacity] on beha w'^ �1 (name of entity on behalf of whom record was executed), in the following rep entati capacity: PrIA 10114 J�r!�n� J type of authority such as officer or trustee) (stamp) ••�••s.+++11118%.f Notary Signature , •� ��� ', My Commission Ex t.10TARY _: a�pU8�..1rQr11 � ISO" Sanitary Sewer Easement REV. 01/01/2020 Page 11 Item#2. GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor 2-16-2021 Attest by Chris Johnson, City Clerk 2-16-2021 STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 2-16-2021 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Sanitary Sewer Easement REV. 01/01/2020 Page 12 Item#2. Description for Sanitary Sewer Easement Gander Creek South Subdivision No. 1 December 31, 2019 A parcel of land located in the Northeast 1/4 of Section 32, TAN., RAW., B.M., Ada County, Idaho more particularly described as follows: Commencing at an aluminum cap monument marking the North 1/4 corner of said Section 32 from which an aluminum cap monument marking the Center 1/4 corner of said Section 32 bears, South 0036'35"West, 2631.97 feet; thence South 52009'07" East, 1,745.57 feet to the REAL POINT OF BEGINNING "A". thence South 76004'01" East, 204.67 feet; thence South 13055'59" West, 20.00 feet; thence North 76004'01" West, 204.38 feet; thence North 13007'05" East, 20.00 feet to the REAL POINT OF BEGINNING «A,Y Containing 4,091 square feet or 0.09 acres, more or less. AND Commencing at an aluminum cap monument marking the North 1/4 corner of said Section 32 from which an aluminum cap monument marking the Center 1/4 corner of said Section 32 bears, South 0036'35" West, 2631.97 feet; thence South 40004'32" East, 1,718.35 feet to the REAL POINT OF BEGINNING "B". thence North 82023'16" East, 138.76 feet; thence South 07°36'44" East, 20.00 feet; thence South 82*23'16" West, 138.76 feet,- thence North 07036'44"West, 20.00 feet to the REAL POINT OF BEGINNING "B„ Containing 2,775 square feet or 0.06 acres, more or less. End of Description. . .ti sec c5, q IF r�l Page 1 of 1 OF Page 13 Item#2. 29 1/4 32 : I ,. SS?09o)y FI� MICE CREE F K cP /.w +r REAL POINT t OF BEGINNING "A" N13'07'05"E S7s04,6�' 20.00' � 0��¢ 0 JE I GANDER CREEK SOUTH NO. 1 N7 �,'' f/� z SUBDIVISION `04 07"�''�✓.f 204 m N S13'55'S9"W L'.. 3 ` 20.00' o ;n I 1 V I 1 � � I Q M m UNPLATTED � ',II 138.7 6 REAL POINT" N$2•23'16" 57'36'44"E OF BEGINNING B 20.00' ' N7'36'44"W S82•2316 W 20.00' 138.76 1 dv I � ' � L I LAND ENS FO 4 779 ;6 25 100 N�{� ; a �0 1I 0 50 - QC 1/4 n� 9TE � � 200 °ry M c ° SCALE: 1" = 100' IDAHO EXHIBIT DRAWING FOR JOB SURVEY 9955 W.EMERALD ST SANITARY SEWER EASEMENTS HO 63704 S10- 0 QiE"570 GANDER CREEK SOUTH SUBDIVISION NO.-1 III I GROUP, LLC LOCATED IN THE NE 1/4 OF SECTION 3z T,4N., R.1W., B.M., Page 14 CITY OF MERIDIAN, ADA COUNTY, IDAHO 12/ 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Delano No. 1 (FP-2021-0001) by Challenger Development, Inc., Generally Located West of N. Eagle Rd./SH-55 and South of E. Wainwright Dr. Page 15 Item#3. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 2/16/2021 Legend DATE: Iff Project L<=ton R 8 TO: Mayor&City Council R Cam' FROM: Sonya Allen,Associate Planner 208-884-5533 RUT RUT SUBJECT: FP-2021-0001O _ 1 Delano No. 1 m® I LOCATION: West of N. Eagle Rd./SH-55, south of E. Rm4 FH Wainwright Dr., in the SE 1/4 of Section 32, Township 4N.,Range IE. (Parcel - #S0532427810, S0532417410, R4582530320,R4582530310) _ ~ � .r lu'r R17 R- I. PROJECT DESCRIPTION Final plat consisting of 60 buildable lots and 9 common lots on 10.45 acres of land in the R-8,R-15 and R-40 zoning districts for the first phase of Delano Subdivision. II. APPLICANT INFORMATION A. Applicant: Sophia Durham, Conger Group—4824 W. Fairview Ave., Boise, ID 83706 B. Owner: Corey Barton, Challenger Development, Inc.— 1977 E. Overland Rd.,Meridian,ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2019-00027)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and found the number of buildable lots and the amount of common open space to be the same; therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Page 1 Page 16 Item#3. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat (dated: 3/12/2020) PRELIMINARY PLAT FOR o ❑ELAND SUBDIVISION -- H :.L LOTS BLOCKI,.N� N 1(20FA ESIL fM1AT1ID P32 _ _+„`. LOCATED IN THE N 1/l OF THE S l n 5ECIIOM 32 R FHF4 NORTH,PALACE 1 EAST,B.M. -'" CAOCIIW IOAHO - - �e i ,orsuxxaar ���^ r.rffr •:c•:. SHEET INOIX � re a-am-u.ores �,n rn,vxrwx vu, ® • ®° �� � � '� ® I a i II , "=.nrK wrw Camw�rz � — Zg WCOLLECI'OF SIREFESELTON l 27 LOCK SREFESE([:11ON�2� YMr�n .O .uc citt.w[ rriJ mow,m�'uu $ Page 17 Item#3. B. Final Plat(dated: 12/12/20) BOOK PAGE--.. euu DELANQ SlfBDMSIQIV LOT 3,M-Ca 1 OFJ499NE AMES MD A PORTRW OF THE I ev 111j2-SE1{4 OF=ON 32.T.41Y.,1t.1 E,.&M,. ena.ea n [STY OF MERIDIAN.AAA CoUhffY,JaVio 2021 j� a • l I I � I ' i I y I !� nrmnw-yr� i i a _ 1 10 f�._ -- � 11674 :g. ' r �sr�ra oFs rae of xar�CQlEAN�Qma rAe�s � �m�nxx a�n�rxo;me+n Me Salo e ev�o.r:n m„y w.a,as., 2Ai0- .�.. wea ax�uwc+merrlrcw��s.wn,r.�rxmriau a amp�rra�ew EMMETT. TO&M 1 A7YE PAK{208)3519-810 WW.SAWTaannscGm Ij b5: Page 3 Page 18 Item#3. DELANO SUDDNfSIofV - 4 � i j k k •• --- -�-- -- - - - �! e ILL #��, , •-�� I �I. I��I• „-JIB - —.. � �j '��4 r---'�_' _ '�°I �------' gij a__....._,�ld_"'°_;��pl ter...-:"-'1 -•- - --------- ��- t , li It — . i IL I kk�G .p XUQi WRSHAGTOh'RYE. (a]81]9P81oa FAY(X6]S�14-8]QS ` 7 e:od_".fxy::y,e:e:� WWW SIN,R]OTFY_LCW DELANO SUBDIWSUN saar—.awGE...- �': ra,aM:.,. it _ ...,._...,..-,...-•...w,._...r.�.•...� I _ _. •� j n '•�•• j ____, nwruieea,n�vewa RYE. yy i—� EM!l II,IDAJfi1] FAY(.Lre] as �bYTO�T� Page 19 Item#3. C. Landscape Plan(dated: 12/24/2020)&Amenity Details u Il I It --------- al- I � a I �, PLANT SGHEtJU1.E ,e 11 13 14 it Ina -- smlFucrnflcH lWR � m.a I , I , I I I I , I ' I Y"'1 - wew xm we•me n _ � 'ic � > fv~nl HMk urhT T z z NOTES 4 --------I III- W I - - - ---' I I eioa a '• - _ 0 I I I I ----I r-- --------- _____ __ _ _ __H _— ____ _____ __I I____—____- JA I — m a I I I I I I Z J W___ _J _ ®__ _ KEY MAP ao j I sLAM�SCAPE ; I OCKS 4li - I rvxti I III i I 5�n �� L1 Page 5 Page 20 Item#3. PLANT SGHE1>ULE I� i n E0 IL LU a Z ' KE® I PLAN L2 � r PLANT SGHEnULE Ing 'ZI J `A,T" © vlWL FRIVr T FENCE --FNnNn—isrn«1r,r, M��,. �.,�.....�..��"., NOTES Z = a Z d to a aD 0 i O:A-IWIF]PLANTING O IFIN FFWF. w er�� �� .r, C �. ��r �r���. •�NDSGAP��ALCLLnrICNs � PLANTFR criF DE E—E r+,crsre a ucc n ...vr.»c mus N � AN DSCAPE 11 1 fJ:.C.AFF F0Ul IJFRZ LA oETA " L6 L3 Page 21 Item#3. O ENTRY GATE-PLAN yIEW ,�•. T 0 Z Q Z a LLI I �I 1-•_..m�-I- m L-----�-.�........- L----JJ ❑ 2 CO LL - _ J -4 ti- -....... - ....a Q.AV— Z Ir WJw LL a LANDSCAPE 1•LH7kY GA7t-LLLVATICNY ' �3 MAINTENANCE L-NTRnh'GL- •` ..v; MnINTENnNGE ENTRY G^TE.• OETALS L4 Page 7 Page 22 Item#3. PROJECT AMENITIES As the developer we have researched and interviewed potential homeowners and followed thec4 ordin@nceto plan the most productive a menities for this area and this development The amenity package exceeds the requirement of Meridian City De►+elopment Code,which requires that the appiication have one amenity for projects up to 20acres. We are proposi ng four addVfiGnaI amenities for a total of five,including a large half-acre neighborhood park comprising of a play structure, climbing racks,shade structure, dome swing set and seating areas. Ah y J ,5 f 'F- Jr. Page 23 I]..DO 133.00 F- 137.00 132.00 136-00-- 95.44 113.19 120.00 116.00 11 ,00 12200 REVISIONS Above concrete view *Will have m BCMFHDN DATE ritle:CG Patio Cover Assembly DruwnBy:Kevir Thickness: Date: 8126/2D20 Scale:1:45 Weight: 1207.593� An Part#: Material: Public Art: Page 9 Item#3. D. Common Driveway Exhibit BLOCK 411 I i M�"� I - - LOT 13 TAKES ACCESS o I I FROM EAGLE VIEW ST- TO.00' SORE SETBACK I I 4 I DRNEWA.Y LOCATED ON UTILITY fASFlAENT I I A EAST SIDE OF LOT, I I 10 I 11 �oI I 12 � i I 13 I 14 SIDE I o SETBACK TYP --I I —��'- I----- — 4 Z 9 W EAGLE VIEW 5T 12-60' REAR SETBACK TYP w m o � C 4 F O $ M o LOT S TARES ACCESS FROM ELYSIUM AVE. � ——— DRIVEWAY LOCATED ON SOUTH SIDE OF LOT. — J $ 10 I I � N c.c CIVIL SITE w n t w a p ❑ 20 40 IOEu,x� � COMMON DRIVE EXHIBIT BOISE,]DE37DF LC}T 8-13 BLOCK 4 SCALE I'-iO Ph:{ID6}Ntr38]� o�ralvm�csmng inecnng.mm Page 25 Item#3. E. Emergency Access Exhibit Pecondwy fire access m.. is Dadw od Place ..r.n "' ••�_' -- ---- Ei= .�...a�.a.r:.awe. ...� I__ __•__= I ______ _____- __ ' KE171616� I __ ---- __ •61:i.' _-__'____ , L1 worm.tixtsi,i,w�..n mwo II Q _ I _____ ____� X j= w I__________, __________ - ________ _________ I . . 1 tea, Y I I 6 I----------, r-------- -I I----c�m mal I • e li ® 11 ---------- ------ ------ - ! J ------------, ''--------- ------ -- i r.� ,----- , '---------- ----------r _ e,va T=Z oor ,•. , - 1. 11 ---- - - . 11 ---------- I � i ---'------ ----------- I }}s ,r F11NBY roa ire ogn�vu --- ----- ----------- ---------- Mary Sne aGcf*s e____ _ _J _ _ __________ ---- - - __ I __.I _ I Y___ 18 GEfI�CP01nt�3]'.. x I t i l I I I ' I i' I 1 j l I I I I l r II I I I I loam•"� I I ; d 0 ■ W a•.i�r I w I ,s i t w l w j l °i y l n l l ,i t l " i l 1 1 • I I 1 1 1 • j l = I i m ■■■ r I Page 11 — Page 26 Item#3. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2019-0027; Development Agreement Instrument Number 2020-131190). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat(on or before August 11,2022); or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Sawtooth Land Surveying,LLC stamped by Jeff Beagley, dated: 1/5/2021,included in Section V.B shall be revised as follows: Plat Notes: a. Plat Note#4: ". . . Meridian City Code ." b. Plat Note#7: Include the ACHD License Agreement recorded instrument number. c. Plat Note 411: Include ACHD sidewalk easement recorded instrument number. d. Plat Note#12: Remove note as it's not applicable. Legend: e. Include the recorded instrument number of the 30' water/sewer easement. Face of the plat: f. Depict the common lot lot line for Lots 1 and 7,Block 2. g. Depict the street buffer on Lot 1,Block 6 in a minimum 20-foot wide common lot as set forth in UDC 11-313-7C.2a; and include lot and block number in Note#6. h. Depict the Block number(i.e. Block 1)on Sheet 1. i. Include the Phase#(i.e. 1)in the subdivision name. j. Depict the location of the cross-access/ingress-egress easement on Lot 1,Block 6 to the east to Parcel#R4582530202 required in condition#12 below. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Jensen Belts Associates, dated 12/24/2020,included in Section V.C, shall be revised as follows: a. Depict the location of the proposed swing set on Lot 7,Block 2 and public art on Lot 18, Block 5 on the plan. b. Widen the street buffer along the east side of N. Centrepoint Way to a minimum of 20-feet and depict landscaping in the entire street buffer in accord with the standards listed in UDC 11-3B-7C.3. Depict trees and shrubs in the street buffer along the east side of N. Centrepointe Way.Depict the street buffer in a common lot as required in condition#4.g above. c. Correct the street names consistent with that shown on the plat(i.e. E.Della St. should be W. Eagle View St.;N. Rosepoint Ave. should be N. Amberwood Ave.; and N. Centeepoint Way should be N. Centrepoint Way). Page 27 Item#3. d. Include the linear feet of parkways and the required vs.proposed number of trees in the Landscape Calculations table demonstrating compliance with the standards in UDC 11-3A-17 and 11-313-7C. 6. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott,at 887-1620 for more information. 7. All fencing shall comply with the standards of UDC 11-3A-7C. 8. Future homes constructed in this development shall be generally consistent with the conceptual building elevations approved with the preliminaa plat. 9. Single-family homes along the west and north perimeter boundaries of the development shall be restricted to a single-story in height as proposed by the Developer(i.e. Lots 2-8 and 10-14, Block 4). Homes along the west boundary are allowed to have a bonus room but no rear facing windows shall be allowed for the bonus room(i.e. Lots 2-8,Block 4). 10. The rear and/or side of 2-story structures on Lots 2-6,Block 1 and Lot 2,Block 5 that face N. Centrepointe Way shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies, material types,or other integrated architectural elements to break up monotonous wall planes and roof lines. Single-story structures are exempt from this requirement. 11. The emergency access driveway from N. Dashwood Pl. to E. Eagle View St. at the northern boundary of the site shall be constructed with the first phase of development as shown in Section V.E;this access shall serve as emergency and pedestrian access only and shall not be extended (now or in the future)as a public street. Bollards shall be installed at each end of the access driveway as depicted on the landscape plan that comply with Fire Dept.requirements. 12. A vehicular connection and cross-access/ingress-egress easement(or a local street) shall be provided to the property to the east of Lot 1,Block 6 (i.e. Parcel#R4582530202). The Applicant should coordinate with the developer of that property on a location for the access. A copy of the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 13. A Conditional Use Permit is required to be submitted and approved for the multi-family development on Lot 1,Block 6 prior to submittal of applications for Certificate of Zoning Compliance and Design Review. 14. Future development of the multi-family development on Lot 1,Block 6 shall comply with the design standards listed in the Architectural Standards Manual.An application for Design Review and Certificate of Zoning Compliance shall be submitted and approved for all multi-family structures prior to submittal of building permit applications. 15. Provide address signage for homes accessed by the common driveway on Lot 9,Block 4 at the entrance of the common driveway from the public street for emergency wayfinding purposes. 16. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for all common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 17. The 50-foot wide private street easement(i.e. Jasmine Lane) shall be relinquished where it crosses the subject property. Proof of relinquishment shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. Page 13 Page 28 Item#3. 18. Parking is restricted to only one side of the 27-foot wide street sections; signage shall be installed prohibiting parking on one side of the street to ensure emergency access can be provided. 19. All existing structures on the site shall be removed prior to City Engineer signature on the final plat phase in which they are located. 20. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Provide to-and-through sewer and water stubs to 14104 W Eagle View(R4582530100). 2. Slope leading to SSMH A-6, SSMH C-1, and SSMH E-2 needs to be 0.6%. This is the same case for SSMH B-3. Minimum cover over sanitary sewer mainlines is 3-feet. 3. Revise the street light spacing on E. Jasmine Lane to meet spacing requirements of drawing 6c of the Meridian Design standards.As presented,there is a 300'gap between the two west lights. Ensure that the street light on north side of Eagle View Street is not in a future access point. General Conditions: 4. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 5. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 6. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 7. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 9. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing Page 29 Item#3. provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 12. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 13. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 14. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 15. Developer shall coordinate mailbox locations with the Meridian Post Office. 16. All grading of the site shall be performed in conformance with MCC 11-1-4B. 17. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 18. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 19. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 20. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 22. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for Page 15 Page 30 Item#3. review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 23. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 24. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 25. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 26. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 31 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Impressive East Ridge Subdivision No. 2 (FP-2021-0002) by DevCo Development, LLC, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd. Page 32 Item#4. E IDIAN:--- IDAHO C� PUBLIC HEARING INFORMATION Staff Contact:Alan Tiefenbach Meeting Date: February 16, 2021 Topic: Final Plat for Impressive East Ridge Subdivision No. 2 (FP-2021-0002) by DevCo Development, LLC, Located North of E. Lake Hazel Rd. Between S. Locust Grove Rd. and S. Eagle Rd. Request: Final plat consisting of 38 buildable lots, 6 common lots and 2 common drive lots and 1 private street on 7.91 acres of land in the R-15 zoning district. Information Resources: Click Here for Application Materials Page 33 Item#4. STAFF REPORT C:�*%_ W IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 2/16/2021 Legend U 0 DATE: x TO: Mayor&City Council lei PFoject Lflca i�ar FROM: Alan Tiefenbach,Associate Planner 208-489-0573 SUBJECT: FP-2021-0002 �J Impressive East Ridge Subdivision No. 2 Final Plat ` }i LOCATION: North side of E. Lake Hazel Rd.between , S. Locust Grove Rd. and S. Eagle Rd. in ,+ the southeast'/4 of Section 32,Township rf, 3N.,Range IE. ----- -----J I. PROJECT DESCRIPTION Final plat consisting of 38 buildable lots, 6 common lots 1 private street and 2 common drive lots on 7.91 acres of land in the R-8 zoning district. The Director has approved the private street application which includes the private streets for the entire R-15 portion of the development and Lot 17,Block 2 (S. Jado Lane)platted with Impressive East Ridge Subdivision No. 1. IL APPLICANT INFORMATION A. Applicant/Representative Sophia Durham, The Conger Group—4824 W. Fairview Ave.,Boise ID 83706 B. Owner: C4 Land LLC—PO Box 1610,Eagle ID 83616 III. STAFF ANALYSIS The annexation,preliminary plat and development agreement for this development was approved by City Council on November 2017 as the East Ridge Estates Subdivision(H-2017-0129). The approved project allows the construction of a residential subdivision consisting of one hundred thirty-nine (139) residential lots and seven(7) common lots. The Final Plat for Phase One(Impressive East Ridge No. 1)was approved by the Council on July 17,2019. The majority of homes in this phase have been built. In November of 2020,the City Council approved an amendment to the development agreement(H- 2020-0096). This was due to a request of the applicant to make changes to the configuration of the Page 1 Page 34 Item#4. plat and landscape plan,replace a required clubhouse amenity with a dog park, outdoor ramada (shade structure), and water feature, and eliminate a number of requirements that were originally established to address concerns of an adjacent property owner to the west who has since sold their property. The ramada and water feature are shown on an amenity exhibit as being constructed with this plat,although they are not labeled on the landscape plan. The dog park is reflected on the landscape plan. Gated private streets are proposed with Phase Two. UDC 11-3F-4 lists the design standards which are required for private streets. The preliminary plat proposed common driveways off private streets, whereas this is prohibited by UDC 11-3F-4-6. Alternative compliance is allowed from the design and construction standards, and at the time of the preliminary plat the applicant was granted alternative compliance to allow the common driveways. It should be noted the road configuration with the preliminary plat proposed numerous common driveways off private streets,whereas the current proposal only includes one common drive. The applicant submitted private street sections that comply with all remaining requirements of UDC I I-3F4, except a maintenance agreement that meets the requirements of UDC 11-3F-3B.4 was not submitted. This is recommended as a condition of approval. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat and modified development agreement in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat exactly matches what was approved with the modified development agreement, does not increase the number of building lots and contains the same amount of qualified open space, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report and the private street Findings Section VII approved by the Director. Page 2 Page 35 Item#4. V. EXHIBITS A. Preliminary Plat as Approved with Amended DA(date: 10/23/2020) I�v�� .•� $ eu i .,n � ,a � >� l�„a �.�LIV ii sad � ss� $ nni�f .an7 � vmna� >�v � r .eml >m%se pl. s,ui SI mor xra m m ww • use ..,n= ,.m wx ,rw .sv .rw ..oc xa „� a.ov Nw nw q, t 19 ,-•,� I � I b � rrs 8 Ilx � rrr � II■ � ra � tei IN, � IN '' IN :; tw 'I tos : u $ .va r f asr u F -ra r� .•-n w_ x>r a?' rxo x,• ,a+r r.,:r ,.:u$ m r•, a r] • -.I II+ Y� rx x•x n w raw •,[u.. y •.' [V ' nm - cW Y .5 tv w •.,- r�:a u.r, ' ' .5 I'1 ,: ei I ■ I I 1 ,•srr a:rJ x :sr� a s$ sr3 v x p r x .emr I I% M6~T 3 I ,ee en i yam- r 'r SSI PP rri >r y R s xJ8 u I •• n s . •rave � I ...�1 yl I I@ sw� awa g 14.� .:ate_ corn 81 III a v 71 I tam wa u,s azs rr41 ' .sr .s I i' m• xa a` .. .. I a `sw 9 Ig II°�"1°" - '.• i -, ,•� L. ..- .F_ exo tl' xm`l-' .nP y= 9rb.d 81 Page 3 Page 36 E#4.] B. Final Plat(date: 1/20/2021) A FYlLrO — ■ FM�T -1 71. i y� Q i o ■ .0 a ��y m y I 5 ■ Y qp ,1 Y + ice _ _ L �11��■LL. 1 I iw- rrail Y 4r I CIE 1 Ir r +1 ic m Lmi 7 Ji LSi I 1+ ■ I ■ X J• Y I I � 1 , � � ■ i� ■�Jr i li� Ire� I .��■ y�f 11 If ~ � f .41 �+ 3 Iti 1 i 1 ' J p i! 64 I L ■ !!fit i Mll d 1 our U4 non U�w Page 4 Page 37 Item#4. C. Landscape Plan(date: 9/22/2020) rune rtrx, ' I 115 33 32 m 2ff 2G 27 25 25 3.6 23 � I m wrtr xae�m�xn w'al s+ r tli ++Nl li 1 I wxx 21 47 - I sr w�l.eae� W1+Ir�el M�Vls�i ssae _ .��37 :. '}ry nM.c K'Mx 41 � ' soli 1.ixr r•.ws ..` .. , ,...4 ea Y 1 s I 16 17 44 � I•VL� - C4 � Y'c 4. 43 FI O h r ^I jyµ I-n4 N 39 I� A2 - x1 {H* i �r 1 .- ij I I Page 5 Page 38 Item#4. D. Open Space Exhibit(date: 10/23/2020) I I ro I I I I Ir F I I I I I I r I I I f 1 Sp6A :;F ilca� sr Page 6 Page 39 Item#4. E. Common Drive Exhibit(date: 7/14/2020) J' LOT 19 TAKES ACCESS FROM STREET 5, DRIVEWAY LOCATED ON NORTH SIDE OF LOT. BLACK 4 a 19 z J O 0 COMMON DRIVE AND LANDSCAPE f o BUFFER TO BE OWNED AND MAINTAINED BY HOA. LOT 18 CONTAINS A PERPETUAL f' 18 INGRESS/EGRESS EASEMENT tzi I � I � I � C! 04 14 1 16 1 17 I I I I I I 5.00' SIDE 10.DC' 5ETJACK/ S 1 V I.TILff'' ES VT tzi I I BLOCK 4 ati (4) IMPRESSIVE EAST RIDGE SUBDIVISION NO. 2 +s 4 15 30 COMMON DRIVE EXHIBIT-LOTS 1 5-19 BLOCK 4 SCALE +'- M' Page 7 Page 40 Item#4. E. Emergency Access Exhibit(date: 1/5/2021) i; I� I} �aaocE ax n E n E Seoondary emergency vehicle access -- - -- -- -- - -� r--I I 1 r---_l I I I I I I I I I I I l v x l I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I � I wx�l ni nrx I I 33 _ I I II II II II II u II II I I II II II II II II II II II U II P3 I �� �-Tn I I I I I I I I I I I E''ci7� I I I I ■_ r — �! ________ J J L J J L J J J L J `P M1 I I !t I E CEMO VIE TIT' s a— — ! Jf ____ ®J I � r— r------- I i —_______ f I n✓•¢ I � u Y I __� �� � I I I I I ________ kBPfk �4�V__, J� / l I P I I I i se I �am.o I I I L--------d L--------J I I I I I 43 3E I t/ • ! -4 - - --------� --- r r I ,I A 40 rc.rs.K�c-Ir I I I I I I I I� I I I I j iu II II II II II Prirnary site I I I I I ccess '. art�rs I I I I I I Isx�En I o I I i i i i i i r me xc ___ig --- L__J ' I I { I I EV Ex.VE1l WiW I \ I 0 I ; Page 8 Page 41 Item#4. G. Amenity Details (date: 1/5/2021) i its i 39 33 .1 90 39 2Y 27 36 °s g 25 e Q ■ 24 a a x 30 — E ZM*LANE IPRMA781 - �• 21 ¢ 14 36 16 4 - 45 W I - � 18 I7 44 _ Ramada 6 r. k'Vate! 6 Feattr s 43 39 6 ! 42 Aa ' �v b TFi o _E HAN LANE(PRArATO o iu 2 3 4 5 6 y a Ramada E Page 9 Page 42 Item#4. VI. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Applicant shall meet all terms of the approved annexation,preliminary plat(H-2017-0129) applications approved for this site and modified development agreement(H-2020-0096). 2. The applicant shall obtain the City Engineer's signature on the final plat by May 13,2021 in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to City Engineer signature on the final plat, the applicant shall provide documentation of a binding contract that establishes the party or parties responsible for the repair and maintenance of the private street, including regulations for the funding thereof per UDC 11-317-3. Said agreement shall include the entire R-15 portion of the development and Lot 17, Block 2 of Impressive East Ridge Subdivision No. 1 4. The final plat prepared by Sawtooth Land Surveying,LLC., dated January 2021 by Jeff Beagley, shall be revised as follows: a. Add a note which states"All product in Impressive Ridge Subdivision No 2 shall be single level with a maximum roof height of 25'." b. Note#4: add"and development agreement Instr. 2018 as modified by MDA H-2020-0096." c. Note#10: Revise to read"development agreement Instr. 2018 as modified by MDA H-2020- 0096." d. Add a note with the amended development agreement H-2020-0096 instrument number. 5. All fencing installed on the site shall be consistent with the standards listed in UDC I I-3A-7. If permanent fencing does not exist at the subdivision boundary,temporary construction fencing to contain debris shall be installed around this phase prior to release of building permits. 6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 7. Future homes constructed in this phase shall be consistent with the approved elevations contained in modified development agreement H-2020-0096. 8. The development shall comply with standards and installation for landscaping as set forth in UDC 11-3B-5 and maintenance thereof as set forth in UDC 11-3B-13. 9. Prior to the City Engineer's signature,the applicant shall obtain approval from the Post Master of the proposed mailbox location(s). 10. All private streets shall be constructed in compliance with UDC 11-317-4. For the purposes of this application, the applicant shall only construct the portion of the private street in accord with this phase. The reminder of the streets shall be constructed with a subsequent phase. B. PUBLIC WORKS A. Public Works Site Specific Conditions: 1. Provide detail or note indicating access path over manhole meets City's minimum requirements. Page 10 Page 43 Item#4. 2. Need access path per City's requirements to access SSMH E-1. 3. Angle of pipe into and out of manholes must be 90-degrees minimum. SSMH B-4 does not meet this. Adjust accordingly. 4. The sanitary sewer mainline from Manhole B-4 to B-5 as well as Manhole B-5 in the Common Driveway need to be private,and will be the responsibility of the HOA.This mainline and manhole shall be labeled on the construction plans as "private", and this manhole shall also be required to have a lid that states"Private Sewer". 5. Given the private nature of this development's streets, a public street light plan is not required. If roads are changed to public, a streetlight plan will be required. General Conditions: 6. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 7. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 8. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 9. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 10. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 11. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature.This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years.This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 13. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety Page 11 Page 44 Item#4. agreement may be approved as set forth in UDC 11-5C-3C. 14. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 15. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 16. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 17. Developer shall coordinate mailbox locations with the Meridian Post Office. 18. All grading of the site shall be performed in conformance with MCC 11-1-413. 19. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 20. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 22. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 23. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 24. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 25. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 26. Any existing domestic well system within this project shall be removed from domestic service per Page 12 Page 45 Item#4. City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 27. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 28. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 29. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VII. FINDINGS Private Streets (11-3F-5) In order to approve the application,the director shall find the following: 1. The design of the private street meets the requirements of this article; The applicant has submitted street sections which comply with all design requirements, except a maintenance agreement which meets the requirements of UDC 11-3F-3 was not submitted. 2. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity; Private streets and numerous common driveways were discussed during the preliminary plat process. It was determined approval of the private streets would not cause damage, hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity. 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. Location of the private streets shall not conflict with the comprehensive plan and/or the regional transportation plan. 4. The proposed residential development(if applicable)is a mew or gated development. The proposed development is a gated development. Page 13 Page 46 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Page 47 Item#5. C� fIEN , IN1, IDAHO PUBLIC HEARING INFORMATION Staff Contact:Sonya Allen Meeting Date: February 16, 2021 Topic: Final Plat for Sky Mesa Commons No. 5 (FP-2020-0021) by J-U-B Engineers, Inc., Generally Located West of S. Eagle Rd., Midway Between E. Taconic Dr. and E. Lake Hazel Rd. Request: Final plat consisting of 13 buildable lots and 1 common lot on 4 acres of land in the R-8 zoning district. Information Resources: Click Here for Application Materials Page 48 Item#5. STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 2/16/2021 Legend DATE: RUT Iff Prajeot Lacfl3tor TO: Mayor&City Council FROM: Sonya Allen,Associate Planner R, 208-884-5533 R- SUBJECT: H-2020-0021 E Sky Mesa Commons No. 5 R-8 LOCATION: West of S. Eagle Rd.,midway between R-15 E. Taconic Dr. and E. Lake Hazel Rd., in RUT the SE 1/4 of Section 32,Township 3N., RUT i i Range IE. R-41 RUT R-8 I. PROJECT DESCRIPTION Final plat consisting of 13 buildable lots and one(1)common lot on four(4)acres of land in the R-8 zoning district for the fifth phase of Sky Mesa Commons Subdivision. II. APPLICANT INFORMATION A. Applicant: Wendy Shrief,J-U-B Engineers,Inc. —250 S. Beechwood Ave., Ste. 201,Boise, ID 83709 B. Owner: Woodside Harris, LLC—529 S. Bridgeway Pl.,Eagle,ID 83616 C. Representative: Same as Applicant III. STAFF ANALYSIS Since the time the preliminary plat was approved for the subject property,the developer of Sky Mesa obtained the property to the south and a preliminary plat was approved for that property(Southern Highlands H-2019-0123). For interconnectivity between the two subdivisions,revisions were made to the street and lot layout at the southern boundary of the preliminary plat in order to provide a street connection between the two developments. An updated preliminary plat was submitted with the final plat for Sky Mesa Highlands(FP-2020-0007)that showed the reconfiguration(see Section V.A). Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2017-0068) and reconfigured preliminary plat in accord with the requirements listed in UDC Page 1 Page 49 Item#5. 11-6B-3C.2. The proposed final plat depicts the same number of building lots and more common open space area compared with that shown on the approved preliminary plat. Therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. IV.DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. Page 2 Page 50 Item#5. V. EXHIBITS A. Preliminary Plat(dated: 8/17/2017) to ..........--_.__._— --- —__ -'s`�Lu_ r'y.s.Cr:�;�-_..,,�eee�: ��.��,,.•.-�`'� -------- `w..,.e.. r�vssaocr weor.,sla. nwuxo loots es•'no weo. _ � se�iwo e�,w'won sswmss�'a vre'i.°n .asr :.<e,sfl � �m�" n n oa sawsla wfaslxc - ..... •,.w _ PRE Revised Lot Layout(dated: 1/15/2020): I' 2821 2843 2865 2887 7.:F• ,y. 2953 2975 —I I Zi 48. 8 �� BL9CK c i- I - �.; 28 es 20 $ t9 19 2 ,f ,ti 2 fr to -3 9 S { x.---------- — I � Illl g � II I � A— �— R— R— �_�•II � II — L poo . a COMMON Tor I nr ulx mrni W, e. slcr n,Esn BOISE H=R s,eot.lsl�i.b.�-swsce —HOI+IES— Page 3 Page 51 Item#5. B. Final Plat(date: 12/21/2020) LET SHOWING ;,LA7 Hr]vK IrpyE Sky Mesa Couiuions Subdivision No. 5 rlr 11 t •I-'I- II'I -t' H. J:LY Of T.I"II III .I".'II EI" Idd]r, Cicy rf Meridian, Arlo t:o.Inty, Idaho. 2021 Legend mYa6'25S +05.96' NW13'M-E _ ,6d.,...3.,..de,r 4• I• la II 11 ,0 • -------- e 2 Bp 6 a -- NB9'40'42'w 5W.20' � 1-IJ-BEN�f not wn r€canoi�noN ,m.,m m„,. PLAT SHOWING -L.T +•:P -�:E Sky Mesa Commons Subdivision No. 5 S6ffK'25'E ao5 16']3"E 20 N,Otl W,00' B5.0p' 6-- __ r r________y ______.-yl rm___}_e a, rl l rl a II-e e� I S I 118 III Scale'n Fen S a `z e'- I L I I I ti ,_,n I�d I I H I I I cy rm I I -I I ________J �______ gy srrwve � sm I rT__- I I I I 7 •ti I I -I r,e I i li ee It Q � 10 'e I B B Y g i 0 p hh s�j d-I I-o I I I I I - I I I p, NBB'•8'12'YI 5 0]e --------- GIUBI 1-U-B ENGINEENS,INC. Page 4 Page 52 PLAT SHOWING -LPT BOOK 'nGE Sky Mesa Commons Subdivision No, 5 1 , WE 4 5.26 NW13'35"E —4— C;1111'E' ..69'4'251* ISOM' L---------- mm ------------ 01EDT xem- -------------- IT-, 1-U-B ENGINEERS,INC. PLAT SHOWING PLAT BOOK PAGE Sky Mesa Commons Subdivision No. 5 Notes E.—ird N.t- z="; v 11 I Pa11.1 I P�-1.1 pl—I lQ .111.1 2 blanks. 2�.k 5 -9—.1N Alt ld t(i —g— �11�plrcg°e Ali.lh. 11 hl' ml r.flo s.la mnp8 Thil 3&WG�gh, o ex A,.h or 77.".1'1�h'LIZ ts . l=V 1Q.—dp U.AgI— Numher — M—Ce Documents CJUB NOT FOR REG—TIDN 1-U-0 ENGINEERS,INC. 4 OFB Page 5 Item#5. C. Landscape Plan(dated: 12/21/20) \3,carvc�aoEwwcs nnf uwo��ir �4.ec�osm.nswu�wcE _ .... y 77 '� •• •••• -� -,• •�•• VNOScnPE REWIRf]AENR: - p5 ovrnu�Ew _L1DO I � I 9 wmrt scHeou� _L1D1 Page 6 Page 54 Item#5. D. Emergency Access Exhibit KY �M s 5 N 0.2 Dim a FTT BAN 0 H cExT — u o rs 9U p SI H N0.5 LmLi EMER6E11CT � ACCESS LOCATION s w 6 Y E su W XN i I I i I �I E,LANE FAZE1 14"Y10 SKY MESA HIGHLANDS SUBDIVISION MERIDIAN,IDAHO E Mericencraccess eE— +wi Nr Pagc 7 Page 55 Item#5. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: I. Applicant shall comply with all previous conditions of approval associated with this development(H-2017-0068,Development Agreement#2017-119308). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat, or apply for a time extension, in accord with UDC I 1-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 12/21/2020 by Robert L. Kazarinoff, shall be revised as follows: Notes: a. Note#4: "Lots shall not be reduced in size without prior approval from the health authority and the City of Meridian." b. Note#10: Include the recorded instrument number for the ACHD License Agreement. c. Note#13: Include the recorded instrument number of the Development Agreement (#2017-119308). Easement Notes: d. Note#3: Include the recorded instrument number of the existing ACHD sidewalk easements. 5. The landscape plan prepared by Breckon Land Design, dated 12/21/20, shall be revised as follows: a. Plant Schedule: Remove"or approved other"under proposed fencing types. b. Include detail of 4' open vision black tube steel fence c. Include scale on plan. 6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The streetlight plan needs to be on a stand-alone drawing pursuant to section 6 of the Meridian Design Standards and Meridian Supplemental Specifications. General Conditions: I. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development.The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Page 8 Page 56 Item#5. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or Page 9 Page 57 Item#5. drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 10 Page 58 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Shelburne East No. 3 (MFP-2021-0002) by Kent Brown Planning Services, Located at 4301 and 4330 E. Bott Ln. and 4320 E. Amity Rd. Page 59 Item#6. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 2, 2021 ORDER APPROVAL DATE: FEBRUARY 16, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 34 BUILDING ) CASE NO. MFP-2021-0002 LOTS AND 10 COMMON LOTS ON ) 12.38 ACRES OF LAND IN THE R-8 ) ZONING DISTRICT FOR ) ORDER OF CONDITIONAL SHELBURNE EAST SUBDIVISION ) APPROVAL OF FINAL PLAT NO. 3 ) BY: KIMLEY-HORN & ) ASSOCIATES ) APPLICANT ) This matter coming before the City Council on February 2, 2021 for final plat modification approval pursuant to Unified Development Code (UDC) I 1-613-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SHELBURNE EAST SUBDIVISION NO. 3, LOCATED IN THE W 1/2 OF THE SE '/4 OF SECTION 28, T.3N., R.IE., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2021, HANDWRITTEN ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE EAST NO. 3 MFP-2021-0002 Page I of 3 Page 60 Item#6. DATE: 12/08/2020,by CLINTON W. HANSEN, PLS, SHEET 1 OF 4,"is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 2, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, Kent Brown Planning Services, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE EAST NO. 3 MFP-2021-0002 Page 2 of 3 Page 61 Item#6. issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 16th day of February , 2021. By: Robert E. Simison 2-16-2021 Mayor, City of Meridian Attest: Chris Johnson 2-16-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 2-18-2021 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE EAST NO. 3 MFP-2021-0002 Page 3 of 3 Page 62 Item#6. EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 2/2/2021 DATE: TO: Mayor&City Council Y tY FROM: Sonya Allen,Associate Planner ov da,I. 208-884-5533 tlr cap SUBJECT: MFP-2021-0001 Shelburne South No. 1 ., SHE BUR- NO3NE EAS3 MFP-2021-0002 Shelburne East No. 3 1oTT I I VE TD PHASE 3 LOCATION: 4425 S. Selatir Way,4301 &4330 E. � Bott Ln. and 4320 E. Amity Rd., in the N OLE F west '/z of the SE '/4 of Section 28,T.3.1 R.1 E. sou H ND 1 I. PROJECT DESCRIPTION Modification to the previously approved final plats for Shelburne East No. 3 (H-2019-0079)and Shelburne South No. 1 (H-2020-0001)to expand the boundary of Shelburne East No. 3 to include one additional(1) common lot and decrease the boundary of Shelburne South No. 1 to exclude two(2) common lots. II. APPLICANT INFORMATION A. Applicant: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Dr.,Meridian,ID 83642 B. Owner: Shelburne Properties—7440 E. Pinnacle Peak Rd., Ste. 1422, Scottsdale,AZ 85255 C. Representative: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Dr.,Meridian,ID 83642 III. STAFF ANALYSIS The common lots proposed to be excluded from the final plat for Shelburne South No. 1 are Lots 14 and 15,Block 3. Lot 14 is owned by the Bureau of Reclamation and contains the Tenmile Feeder Page 1 Page 63 Item#6. Canal. The owner does not wish for the property to be included in the subdivision;therefore,the lot is proposed to be removed from the plat.Lot 15 lies on the northeast side of the canal at the southern boundary of Shelburne East No. 1 and cannot be included in Shelburne South if Lot 14 isn't included as lots have to be contiguous and can't be separated by land that isn't a part of the subdivision. To remedy this,the Applicant proposes to amend the boundary of Shelburne East No. 3 to include Lot 15 and amend the boundary of Shelburne South No. 1 to exclude Lots 14 and 15. Because the plats have not yet been recorded, Staff is supportive of the request. IV. DECISION Staff recommends approval of the final plat modifications as proposed with the updated revisions to the plats noted in Section VI. All other previous conditions of approval for the subdivisions shall remain the same. V. EXHIBITS A. Preliminary Plats for Shelburne East(dated: 9/7/2018)and Shelburne South(dated: 9/5/2019) SITE onrn T PREUMINARY PLAT FOR Fv^ SNEET.. 0;;;1 w SHELBURNE EAST SUBDIVISION al — —1 AREA ANO LOT WMMPRY --------------- nvnmwrv><.m.a,m name un ! ® _ �i y aeraro.nanurwr mnr .eu uws !i16.m ❑ s1! f M �. ! w l36 PHMIN &B I,NGKEYM g € - —�S C �^`R ...m.,w $�❑_ ! ! eoae LME TApc � S€�� �� B®e O NOTES k I _ �N _ 7 _ ® 24 K Ld a1 ! — w o W oxuxxxrwuxiw.ru.»crrxaun..rm ^mxuwx �� fl ! r�n! s � 1 0 mr B ---------- Uk La .w.nau..norcn.....�rc.....rk�..x. acne Y_�__ __ _Ixr•rsww sae_ —. 51����4 r..x• u.�n.,.erewv�owmnexn�'....ncr ""'"•,° ••, e1iY1Y ..ru ioulo xo.lags^,g 4j�Wi Page 2 Page 64 SHELBURNE SOUTH-2019 PRELIMINARY PLAT MERMIAN,IDAHO Vr. �JK FF&tM SAEB cm r c PF-3PZ!:U mwux 40 PRE Page 3 Item#6. B. Approved Final Plats for Shelburne East No. 3 (dated: 10/7/2019)and Shelburne South No. 1 (dated: 8/18/2020) SHELBURNE EAST SUBDIVISION NO.3 BOOK_,PAGE LOCATED IN THE NW J OF THE SE OF SECTION 28,T.3N.,R.1 E.,B.M_,ADA COUNTY,IDAHO 2019 LEGEND •� gpR�p,�y�� (`�A�fEI \ �II� E I I ��, Ip' � B FOfMDAlLMM11M CPPMQNIMEN! aoF SABZT182�oAos '�_�_' °� A Flnslrc+r oRAs ruo ou 111 Is W,r ils.xn 471 -- r}- _qI E_ t5 e ' -� .`.v:x1A .uRa n a sr I�r REBNRwmins lure aiuO ,BtlO 930 tlLLNlllfggV IFI/, rnSRE6NR WTM FLS11118 � 4B4 99 4B9 KI` PAINT a BEd NNC C � :® : I CENIER INIE xg1 E EXNS1 gI. ° e Ifa'r1>1K/—I __—_---._-.—_.--.—..._._...—._.___.. AISSAUUCTRBk VVDLEIl NvYSl[ENTsf IiTofiRu fILMxImI NN WE.Ev. 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E� ri lnrn¢ABrne,REmrnsrsorav�wxrwcleouxar..rewelevwma MM \ -L- _mow - I ffiEsz ',��,-Ne I_I �lb awn �suusuo:,�E�rwmx,sox HCSOCineowui Musa�I�awl�u�'xrm°,°�`a°rona�w�, O�g��gglOQ9'�E � I "�r,r3s�rssMo�xac�wsin�rwaa.��mv [evun[wn�eomnwmIXralxaR a' , ."S r'N�,EN°m m �Nm�xlam,=�Raxx 1 „M4 wWw x 'Fj�' �� �&Di e Q ros�FcnalSoxrRZ Erwocau. 1 l '1 � a§ 'S4 33�15 10 fir! ��IYBn¢J .{ ''_— rvnnvcmaMsvwraru�rotsu(TUCFn6[.svnwrlecaysm is°mn°.surutr I•¢�� '�, '- °Q 1 0 � � u ms�- � _��o�"oi`eLw,munn.r'�'wlw� ���,wows,sc��.sroxsl.uw�wEEArrlueonmxrn 1. Ile�FortrrTiE�FortwlEwAs fRerlousLvo[purto.,s°earrts+„nvasw[xve,M llKmumwrrvos.asn,3r,wo°S,Ie,r R[[oeos SURVEY NARRATIVE 1 I maEORm sw.FrForRsr cax,m,wc lutions � � ` �n�•�m_, � I I ac�I°o,°uM`:.a. aroc„�o��a �M°�Rs ]AE7 �me�1 —J� _� 3 �LyF,l1Aly1P \ NA9IYSYYI 237.m' rp,Ep p/L w RIF Land Sury In d Cltin 9 and onsu g C lF nF pT�� 231 ES ST.,STEA MERIDUIN,ID A3nn L 11FIT ROEp WI N.H� I208I 3FB-3010 la°f�E1286i52 57 x Www.IFrmdw°Rs,oe mu Ni.nn f01&01m° SHEET 1 OF 4 Page 4 Page 66 Item#6. SHELBURNE SOUTH SUBDIVISION NO. 1 80OK_,PAGE_ LOCATED IN THE SQV I OF THE SE J OF SECTION 28.T.3N_,R_ E-,B.M. •n LEGEND CfrY OF MERIDIAN,ADA COUNTY,IDAHO 2020 rr��na-- 'ou•,_•�__ • h.a„t mow,d�,a xotm ,�+dure r.► mire rraxaxea 'r � nn �a qa. ro e'�`r ee�e.re n..w,rn Rsiiiia aermes,.r cimoe.s,K wn, •••� 1:�'rk 5: .wiPs.S r a u. a went cr exenra ixnamen�rw�rn,T � o ux,oirmrorar ..................... i '"� �P aaee I w„cryo,.�Fc�rrrue. xwraq g..r. 'moo NOTES ,}� �� $ m e SaT`ra oaHif..NYamxrm Y6Yn��w0.,rwG G,rtT � ry . 3 [wYhw_ 9 awc� wxaic�rt.rtn,.nrarxbrrnxr.m.Wsx�- .a.od. �4 `qy o,��#5 — • �_ � .w—io.4 at�s.i�n ncn�o.>a[as �rwn.a nrans.a�i�rweb_wn n.m�� # I� � I I �� uum Iw 8E£HEFf20F4 POfl IlE N[l IX1F'.E d{TM1 SURVEY N&RRA-WE 4 9xsa MVIVE utrnmaa[.anfawiRfm'msMw�u' usat yr „ � �S �_ AT r®,$uy�i � w.•� `�, e.��l — �-- ��srr4�r e�s,��,a '��&g W�•ea+onmr����ReFa��DI[ I _ �� � � ���� �®��� � � eA'MS�• Ul *61LArtions Surveynng and Co ukirxq AUL- �, �� war. mm�mw�y�asr:,ae1 �ruua SHEET 1 OF 4 Page 5 Page 67 Item#6. C. Proposed Final Plat for Shelburne East Sub.No. 3 (dated: 12/8/2020)and Shelburne South No. 1 (dated: 12/8/2020) ---- x..,r------ BOOK_,PAGE f " q SHELBURNE EAST SUBDIVISION NO.3 •�y,. ' --' ::nuuv E:n LOCATED IN THE VW1120FTHESE 114 OF SECT ON 20.T.W.RAE..B.M. rrr.wxrc, KINT ff CITY OF MER ID IAN,ADA COUNTY,IDAHO 2021 LEGEND - tiI --------- \ EOW aX r- NDYES YL I� � �' '� i�i=� I � BEEH�T2OF4 FOR LJIEaVOCAFNE 6hT.4R k J � �. �'-r. - • � � .:�_� �..yam.�a�,..��.��..��.x��.��.,,�.,�•. _ — - _ wV;M r...am w k 1�-A a � 4 P.m� '�..,. � a.�:i:n:.°"n.�a:"„�a°a�mns.�nYBo-n`n� ""`w�`�z•�n��wn'r.�" =gr- 1 l SURVEY NARRATIVE � h�•,�9 � � � {1�1 18 Land BweylnQ antl Coneulllnp • 1� °� xr a smsr erz _ E.Wre NWD Ol+r.*� f�>a,00���mo-xrr SHEET 1 OF 4 Page 6 Page 68 Item#6. SHELBURNE SOUTH SUBDIVISION NO. 1 BOOK_,PAGE LOCATED IN THE SW 114 OF THE SE 114 OF SECTION 28,T.3N.,RAE.. �n� LEGEND B.M.,CITY OF MERIDIAN,ADA COUNTY,IDAHO s� 2021' �— 0 x .xx�xaN. arnoN LIN. nsn„a �fOr I �ry Y 1315Sp' R,rr n ant C�wm,r•Latttta _—_—_—_ Pueuc urt.rtv'F+N[ a �rs,� SI�e ________ aIAT"RNNRGE Fy1EF�JA�aT u��� I 1 AY - rw,r wxe 3 In.rur�.x a rNGn NuNe aE[itEss EnEEMB1r s,�om>ooN xoL..,,w.urE I . I k® LINENOTES ,aL.rea,>•rttova�r,r © f. o � I �` 4r. �.{9 � : „a uee.nre,....rornue.,,r.eeren.ee,Lerxieem.eF.e m.en..r.r,.wswdrnenr..rae rLn.Vlo Lv CET� S 4 U Lxl,>�_�• �® ! /s�r� J1CnL� ,wtx,® I wra„lMMae,s,rd,newrwr.RL�I® 1=1 wnq"mremeuueenaxluad i:xuee.ewe,ne,erreueee�.waW ngnamuaw,u xn E. i � aR "x'�.7 ®,n Z p �'��A �j feat«su Lunewren wem xle¢.wmro�wc canwx J !v f_ 1Sl l• _' ®r� �, 11°�� i.owtcr wrrmes ro�rrrrimnienmr�rra Sff:kFEf2 CF41FIXt 11PE P7JD CI.HVE DATA J�Lreru.`YHaJ �'orxVa,l �axx t SURVEY NARRIfTIVE -¢,N� I xu•xr9� "sue .n,>hq® "'�.N,>� d i�>b.. ��"' fu i 1 n "°ice w�.3ww'•�.n.r.n"'.n,., b�,KvaL.e.,.,..R,,,. �. Ipygl ,x a f arai%L� 'PAie�J L__xm! � �AY9ll6� 'MILAWIrMIAeee,e"�r�w tax t�'0 `r.'od exr. a e - i I raL..rmwar w�� a Npna gy 'j,ss-e.a 5fl3, �]� ®�IR�t31�0' � sv ,m �Gr wF,euae j �I . � � . g � 2 j j L , Lin vlutlon5 �ONi CF '2-,i �J L e.Sl l 1 l 1 I m L"�m.J L xy c.Itirov T _JggY___ ex �_1pI r•i�`2��4�51� —o�-V _. k �� •�$m r�r',a ,ocu --- �` — 1l�11 Lw)d5urveongandConsulting �q f �NSR xnL'Mi-pia= ��- �1x- [.wn'R0.' -----�--- - �+'� �iei�o vw n.•Sl�6lS.n SHEET 1 OF 4 Page 7 Page 69 Item#6. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: Applicant shall comply with all previous conditions of approval associated with these developments [Shelburne East(H-2018-0112,Development Agreement Inst.#2019-017516; H-2019-0079) and Shelburne South(H-2019-0106,Development Agreement Inst.#2020- 138124; H-2020-0001)] unless otherwise modified by the following: 1. The final plat for Shelburne East No. 3 prepared by Land Solutions stamped on 12/8/2020 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Note#12: Include recorded instrument number of the ACHD License Agreement. b. Note#17: Include who will maintain Lot 14,Block 10—the homeowner's association is required to maintain all common open space as set forth in UDC 11-3G-3F.1. c. Include the recorded instrument number of the City of Meridian pedestrian pathway easement graphically depicted on Sheet 1. d. Include the recorded instrument number of the Meridian water easement graphically depicted on Sheet 1. 2. The final plat for Shelburne South No. I prepared by Land Solutions stamped on 12/8/2020 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Note#10: Include the recorded instrument number of the Development Agreement (#2020-138124). b. Note#12: Include the recorded instrument number of the ACHD License Agreement. c. Note#13: Include the recorded instrument number of the CC&R's. d. Include the recorded Book and Page numbers for Shelburne East Subdivision No. I and No. 3 graphically depicted on Sheet 1. e. Include the recorded instrument number for the existing slope easement graphically depicted on Sheet 1. £ Include the recorded instrument number of the existing ACHD permanent sidewalk easement line in the Legend on Sheet 1. g. Include the existing ACHD temporary easement graphically depicted on Sheet 1. h. Include the recorded instrument number of the 39'public right-of-way graphically depicted on Sheet 1. i. Include the recorded instrument number of the existing City of Meridian pedestrian pathway easement graphically depicted on Sheet 1. j. Include the recorded instrument number of the existing ingress/egress easement graphically depicted on Sheet 1. Page 8 Page 70 EXHIBIT B Item#6. From: kent brown To: Sonya Allen Cc: Adrienne Weatherly;Charlene Wav;Chris Johnson;Bill Parsons Subject: Re:Shelburne South No. 1 MFP-2020-0001 and Shelburne East No.3 MFP-2020-0002 Staff Report for Feb.2nd Council Mtg Date: Wednesday,January 27,2021 8:19:06 AM Attachments: image006.pnno External Sender-Please use caution with links or attachments. I have reviewed the staff report and we are in agreement and will comply Kent On Tue, Jan 26, 2021 at 7:58 PM Sonya Allen<sallen o,meridiancity.org>wrote: Attached is the staff report for the final plat modifications for Shelburne East#3 and Shelburne South#1. These items are scheduled to be on the City Council agenda on Feb. 2nd The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Please submit any written response you may have to the staff report to the City Clerk's office (cityclerk(c�r�,meridiancitvyorg) and me as soon as possible. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Fax: 208-489-0578 :EVE IDI L,u Built for Business, Designed for Living 0®©00 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law. Kent Brown Kent Brown Planning Services 3161 E. Springwood Drive Page 71 Item#6. Meridian, ID 83642 P: 208-871-6842 Page 72 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Final Order for Shelburne South No. 1 (MFP-2021-0001) by Kent Brown Planning Services, Located at 4425 S. Selatir Way and 4320 E. Amity Rd. Page 73 Item#7. BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 2, 2021 ORDER APPROVAL DATE: FEBRUARY 16, 2021 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 59 BUILDING ) CASE NO. MFP-2021-0001 LOTS AND 14 COMMON LOTS ON ) 17.50 ACRES OF LAND IN THE R-8 ) ZONING DISTRICT FOR ) ORDER OF CONDITIONAL SHELBURNE SOUTH ) APPROVAL OF FINAL PLAT SUBDIVISION NO. 1 ) BY: KIMLEY-HORN & ) ASSOCIATES ) APPLICANT ) This matter coming before the City Council on February 2, 2021 for final plat modification approval pursuant to Unified Development Code (UDC) 11-613-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SHELBURNE SOUTH SUBDIVISION NO. 1, LOCATED IN THE SW 1/4 OF THE SE '/4 OF SECTION 28, T.3N., R.IE., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2021, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE SOUTH NO. 1 MFP-2021-0001 Page 1 of 3 Page 74 Item#7. HANDWRITTEN DATE: 12/08/2020,by CLINTON W. HANSEN, PLS, SHEET 1 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 2, 2021, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, Kent Brown Planning Services, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE SOUTH NO. 1 MFP-2021-0001 Page 2 of 3 Page 75 Item#7. issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 16th day of February , 2021. By: Robert E. Simison 2-16-2021 Mayor, City of Meridian Attest: Chris Johnson 2-16-2021 City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 2-18-2021 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SHELBURNE SOUTH NO. 1 MFP-2021-0001 Page 3 of 3 Page 76 Item#7. EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 2/2/2021 DATE: TO: Mayor&City Council Y tY FROM: Sonya Allen,Associate Planner ov da,I. 208-884-5533 tlr cap SUBJECT: MFP-2021-0001 Shelburne South No. 1 ., SHE BUR- NO3NE EAS3 MFP-2021-0002 Shelburne East No. 3 1oTT I I VE TD PHASE 3 LOCATION: 4425 S. Selatir Way,4301 &4330 E. � Bott Ln. and 4320 E. Amity Rd., in the N OLE F west '/z of the SE '/4 of Section 28,T.3.1 R.1 E. sou H ND 1 I. PROJECT DESCRIPTION Modification to the previously approved final plats for Shelburne East No. 3 (H-2019-0079)and Shelburne South No. 1 (H-2020-0001)to expand the boundary of Shelburne East No. 3 to include one additional(1) common lot and decrease the boundary of Shelburne South No. 1 to exclude two(2) common lots. II. APPLICANT INFORMATION A. Applicant: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Dr.,Meridian,ID 83642 B. Owner: Shelburne Properties—7440 E. Pinnacle Peak Rd., Ste. 1422, Scottsdale,AZ 85255 C. Representative: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Dr.,Meridian,ID 83642 III. STAFF ANALYSIS The common lots proposed to be excluded from the final plat for Shelburne South No. 1 are Lots 14 and 15,Block 3. Lot 14 is owned by the Bureau of Reclamation and contains the Tenmile Feeder Page 1 Page 77 Item#7. Canal. The owner does not wish for the property to be included in the subdivision;therefore,the lot is proposed to be removed from the plat.Lot 15 lies on the northeast side of the canal at the southern boundary of Shelburne East No. 1 and cannot be included in Shelburne South if Lot 14 isn't included as lots have to be contiguous and can't be separated by land that isn't a part of the subdivision. To remedy this,the Applicant proposes to amend the boundary of Shelburne East No. 3 to include Lot 15 and amend the boundary of Shelburne South No. 1 to exclude Lots 14 and 15. Because the plats have not yet been recorded, Staff is supportive of the request. IV. DECISION Staff recommends approval of the final plat modifications as proposed with the updated revisions to the plats noted in Section VI. All other previous conditions of approval for the subdivisions shall remain the same. V. EXHIBITS A. Preliminary Plats for Shelburne East(dated: 9/7/2018)and Shelburne South(dated: 9/5/2019) SITE onrn T PREUMINARY PLAT FOR Fv^ SNEET.. 0;;;1 w SHELBURNE EAST SUBDIVISION al — —1 AREA ANO LOT WMMPRY --------------- nvnmwrv><.m.a,m name un ! ® _ �i y aeraro.nanurwr mnr .eu uws !i16.m ❑ s1! f M �. ! w l36 PHMIN &B I,NGKEYM g € - —�S C �^`R ...m.,w $�❑_ ! ! eoae LME TApc � S€�� �� B®e O NOTES k I _ �N _ 7 _ ® 24 K Ld a1 ! — w o W oxuxxxrwuxiw.ru.»crrxaun..rm ^mxuwx �� fl ! r�n! s � 1 0 mr B ---------- Uk La .w.nau..norcn.....�rc.....rk�..x. acne Y_�__ __ _Ixr•rsww sae_ —. 51����4 r..x• u.�n.,.erewv�owmnexn�'....ncr ""'"•,° ••, e1iY1Y ..ru ioulo xo.lags^,g 4j�Wi Page 2 Page 78 SHELBURNE SOUTH-2019 PRELIMINARY PLAT MERMIAN,IDAHO Vr. �JK FF&tM SAEB cm r c PF-3PZ!:U mwux 40 PRE Page 3 Item#7. B. 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Ile�FortrrTiE�FortwlEwAs fRerlousLvo[purto.,s°earrts+„nvasw[xve,M llKmumwrrvos.asn,3r,wo°S,Ie,r R[[oeos SURVEY NARRATIVE 1 I maEORm sw.FrForRsr cax,m,wc lutions � � ` �n�•�m_, � I I ac�I°o,°uM`:.a. aroc„�o��a �M°�Rs ]AE7 �me�1 —J� _� 3 �LyF,l1Aly1P \ NA9IYSYYI 237.m' rp,Ep p/L w RIF Land Sury In d Cltin 9 and onsu g C lF nF pT�� 231 ES ST.,STEA MERIDUIN,ID A3nn L 11FIT ROEp WI N.H� I208I 3FB-3010 la°f�E1286i52 57 x Www.IFrmdw°Rs,oe mu Ni.nn f01&01m° SHEET 1 OF 4 Page 4 Page 80 Item#7. SHELBURNE SOUTH SUBDIVISION NO. 1 80OK_,PAGE_ LOCATED IN THE SQV I OF THE SE J OF SECTION 28.T.3N_,R_ E-,B.M. •n LEGEND CfrY OF MERIDIAN,ADA COUNTY,IDAHO 2020 rr��na-- 'ou•,_•�__ • h.a„t mow,d�,a xotm ,�+dure r.► mire rraxaxea 'r � nn �a qa. ro e'�`r ee�e.re n..w,rn Rsiiiia aermes,.r cimoe.s,K wn, •••� 1:�'rk 5: .wiPs.S r a u. a went cr exenra ixnamen�rw�rn,T � o ux,oirmrorar ..................... i '"� �P aaee I w„cryo,.�Fc�rrrue. xwraq g..r. 'moo NOTES ,}� �� $ m e SaT`ra oaHif..NYamxrm Y6Yn��w0.,rwG G,rtT � ry . 3 [wYhw_ 9 awc� wxaic�rt.rtn,.nrarxbrrnxr.m.Wsx�- .a.od. �4 `qy o,��#5 — • �_ � .w—io.4 at�s.i�n ncn�o.>a[as �rwn.a nrans.a�i�rweb_wn n.m�� # I� � I I �� uum Iw 8E£HEFf20F4 POfl IlE N[l IX1F'.E d{TM1 SURVEY N&RRA-WE 4 9xsa MVIVE utrnmaa[.anfawiRfm'msMw�u' usat yr „ � �S �_ AT r®,$uy�i � w.•� `�, e.��l — �-- ��srr4�r e�s,��,a '��&g W�•ea+onmr����ReFa��DI[ I _ �� � � ���� �®��� � � eA'MS�• Ul *61LArtions Surveynng and Co ukirxq AUL- �, �� war. mm�mw�y�asr:,ae1 �ruua SHEET 1 OF 4 Page 5 Page 81 Item#7. C. Proposed Final Plat for Shelburne East Sub.No. 3 (dated: 12/8/2020)and Shelburne South No. 1 (dated: 12/8/2020) ---- x..,r------ BOOK_,PAGE f " q SHELBURNE EAST SUBDIVISION NO.3 •�y,. ' --' ::nuuv E:n LOCATED IN THE VW1120FTHESE 114 OF SECT ON 20.T.W.RAE..B.M. rrr.wxrc, KINT ff CITY OF MER ID IAN,ADA COUNTY,IDAHO 2021 LEGEND - tiI --------- \ EOW aX r- NDYES YL I� � �' '� i�i=� I � BEEH�T2OF4 FOR LJIEaVOCAFNE 6hT.4R k J � �. �'-r. - • � � .:�_� �..yam.�a�,..��.��..��.x��.��.,,�.,�•. _ — - _ wV;M r...am w k 1�-A a � 4 °.� '�..,. � a.�:i:n:.°"n.�a:"„�a°a�mns.�nYBo-n`n� ""`w�`�z•�n��wn'r.�" =gr- 1 l SURVEY NARRATIVE � h�•,�9 � � � {1�1 18 Land BweylnQ antl Coneulllnp • 1� °� xr a smsr erz _ E.Wre NWD Ol+r.*� f�>a,00���mo-xrr SHEET 1 OF 4 Page 6 Page 82 Item#7. SHELBURNE SOUTH SUBDIVISION NO. 1 BOOK_,PAGE LOCATED IN THE SW 114 OF THE SE 114 OF SECTION 28,T.3N.,RAE.. �n� LEGEND B.M.,CITY OF MERIDIAN,ADA COUNTY,IDAHO s� 2021' �— 0 x .xx�xaN. arnoN LIN. nsn„a �fOr I �ry Y 1315Sp' R,rr n ant C�wm,r•Latttta _—_—_—_ Pueuc urt.rtv'F+N[ a �rs,� SI�e ________ aIAT"RNNRGE Fy1EF�JA�aT u��� I 1 AY - rw,r wxe 3 In.rur�.x a rNGn NuNe aE[itEss EnEEMB1r s,�om>ooN xoL..,,w.urE I . 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Ipygl ,x a f arai%L� 'PAie�J L__xm! � �AY9ll6� 'MILAWIrMIAeee,e"�r�w tax t�'0 `r.'od exr. a e - i I raL..rmwar w�� a Npna gy 'j,ss-e.a 5fl3, �]� ®�IR�t31�0' � sv ,m �Gr wF,euae j �I . � � . g � 2 j j L , Lin vlutlon5 �ONi CF '2-,i �J L e.Sl l 1 l 1 I m L"�m.J L xy c.Itirov T _JggY___ ex �_1pI r•i�`2��4�51� —o�-V _. k �� •�$m r�r',a ,ocu --- �` — 1l�11 Lw)d5urveongandConsulting �q f �NSR xnL'Mi-pia= ��- �1x- [.wn'R0.' -----�--- - �+'� �iei�o vw n.•Sl�6lS.n SHEET 1 OF 4 Page 7 Page 83 Item#7. VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: Applicant shall comply with all previous conditions of approval associated with these developments [Shelburne East(H-2018-0112,Development Agreement Inst.#2019-017516; H-2019-0079) and Shelburne South(H-2019-0106,Development Agreement Inst.#2020- 138124; H-2020-0001)] unless otherwise modified by the following: 1. The final plat for Shelburne East No. 3 prepared by Land Solutions stamped on 12/8/2020 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Note#12: Include recorded instrument number of the ACHD License Agreement. b. Note#17: Include who will maintain Lot 14,Block 10—the homeowner's association is required to maintain all common open space as set forth in UDC 11-3G-3F.1. c. Include the recorded instrument number of the City of Meridian pedestrian pathway easement graphically depicted on Sheet 1. d. Include the recorded instrument number of the Meridian water easement graphically depicted on Sheet 1. 2. The final plat for Shelburne South No. I prepared by Land Solutions stamped on 12/8/2020 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Note#10: Include the recorded instrument number of the Development Agreement (#2020-138124). b. Note#12: Include the recorded instrument number of the ACHD License Agreement. c. Note#13: Include the recorded instrument number of the CC&R's. d. Include the recorded Book and Page numbers for Shelburne East Subdivision No. I and No. 3 graphically depicted on Sheet 1. e. Include the recorded instrument number for the existing slope easement graphically depicted on Sheet 1. £ Include the recorded instrument number of the existing ACHD permanent sidewalk easement line in the Legend on Sheet 1. g. Include the existing ACHD temporary easement graphically depicted on Sheet 1. h. Include the recorded instrument number of the 39'public right-of-way graphically depicted on Sheet 1. i. Include the recorded instrument number of the existing City of Meridian pedestrian pathway easement graphically depicted on Sheet 1. j. Include the recorded instrument number of the existing ingress/egress easement graphically depicted on Sheet 1. Page 8 Page 84 EXHIBIT B Item#7. From: kent brown To: Sonya Allen Cc: Adrienne Weatherly;Charlene Wav;Chris Johnson;Bill Parsons Subject: Re:Shelburne South No. 1 MFP-2020-0001 and Shelburne East No.3 MFP-2020-0002 Staff Report for Feb.2nd Council Mtg Date: Wednesday,January 27,2021 8:19:06 AM Attachments: image006.pnno External Sender-Please use caution with links or attachments. I have reviewed the staff report and we are in agreement and will comply Kent On Tue, Jan 26, 2021 at 7:58 PM Sonya Allen<sallen o,meridiancity.org>wrote: Attached is the staff report for the final plat modifications for Shelburne East#3 and Shelburne South#1. These items are scheduled to be on the City Council agenda on Feb. 2nd The meeting will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Please submit any written response you may have to the staff report to the City Clerk's office (cityclerk(c�r�,meridiancitvyorg) and me as soon as possible. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Fax: 208-489-0578 :EVE IDI L,u Built for Business, Designed for Living 0®©00 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law. Kent Brown Kent Brown Planning Services 3161 E. Springwood Drive Page 85 Item#7. Meridian, ID 83642 P: 208-871-6842 Page 86 7/tem 77 (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Second Addendum to Development Agreement Between the City of Meridian and C4 Land, LLC (Owner) and G20, LLC (Developer) for East Ridge MDA (2020-0096) (Inst.#2018- 052339) and Termination of First Addendum (Inst.#2019-021791) Page 87 ADA COUNTY RECORDER Phil McGrane 2021-025636 BOISE IDAHO Pgs=22 KRISTINA LOWRY 02/17/2021 01:51 PM CITY OF MERIDIAN, IDAHO NO FEE ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. C4 Land LLC,Owner 3. G20 LLC, Developer THIS S E C O N D ADDENDUM TO DEVELOPMENT AGREEMENT is dated this16th day of Febraury 2021 ("SECOND ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho("CITY"),whose address is 33 E.Broadway Avenue,Meridian, Idaho 83642 and C4 Land LLC, whose address is 4824 W. Fairview Ave., Boise, ID 83709 hereinafter called OWNER and G20 LLC, whose address is 4824 W. Fairview Ave., Boise, ID 83709, hereinafter called DEVELOPER. RECITALS A. City and OWNER and/or DEVELOPER entered into that certain Development Agreement that was recorded on June 7,2018 in the real property records of Ada County as Instrument No. 2018-052339 ("DEVELOPMENT AGREEMENT) and Addendum to Development Agreement that was recorded on March 20, 2019 in the real property records of Ada County as Instrument No. 2019-021791 ("ADDENDUM TO DEVELOPMENT AGREEMENT") B. City and OWNER/DEVELOPER now desire to amend the Development Agreement (Instrument no. 2018-052339) and terminate the Addendum to Development Agreement (Instrument no. 2019-021791)with this Second Addendum to Development Agreement which terms have been approved by the Meridian City Council in accordance with Idaho Code § 67-651.1 on November 17,2020. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the original Development Agreement, except as specifically amended as follows: 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Except the public street access to E. Lake Hazel Road from East Ridge Avenue, direct lot access to E. Lake Hazel Road, an arterial street, is prohibited in accord with UDC 11-3A-3. b. Future development of this site shall be generally consistent with the preliminary plat and building elevations depicted in Exhibit A of the Staff Report attached to Exhibit"A"to the, Findings of Fact Conclusions of Law and the revisions noted in the staff report. East Ridge—H-2020-0096 Page I �- Item#8. c. The applicant shall comply with the submitted home elevations attached in Exhibit A.4 of the Staff Report attached to Exhibit "A", Findings of Fact Conclusions of Law. The rear and/or side of structures that face arterial or collector streets (Lots 2-5 of Block 1, Lots 55, 56, 59, 60, 63, 64, 67, 68, 71 and 72 of Block 2), shall incorporate articulation through I changes in two or more of the following: modulation e. projections, recesses step- backs, g� ( g• — p j � � p backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. I d. The site shall develop with a minimum of 10.54%open space(4.32 acres) and shall include the following amenities specific to the Village Concept and other amenities that would be for the use of the estate lots as well as the Village concept. The amenities specific to the Village concept include a dog park,water feature and outdoor ramada.Amenities that would be shared by both the estate lots and the Village concept include a neighborhood park that includes a large grassy area, a shade structure and sitting areas. I i e. Timing for the construction of the amenities is proposed as shown on the phasing plan in Exhibit A.2 of the Staff Report attached to Exhibit "B" of the Original Development Agreement,Findings of Fact Conclusions of Law. f. The 5-foot detached sidewalk and 25-foot landscape buffer along E. Lake Hazel Road shall be constructed with the first phase of development. g. All product in the Village area is to be single level with a maximum roof height of 25 feet. h. All product in the Village area is to be age restricted. i. All 6 estate lots to be single level with a maximum roof height of 25 feet. j. Rear Setbacks for Lots 1,2 and 3,Block 3 shall be 45 feet measured from the north property I line. k. Rear Setbacks for Lots 6-23 shall be 45 feet. 1. Side yard setbacks shall be 7.3 feet for homes on the Rim. 2. OWNER and/or DEVELOPER agrees to abide by all ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and the Project Site shall be subject to de-annexation if the DEVELOPER, or their assigns, heirs, or successors shall not meet the conditions of this Addendum as herein provided, and the Ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and this Second Addendum. 3. If any provision of this S e c o n d Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Second Addendum and the I invalidity thereof shall not affect any of the other provisions contained herein. 4. This Second Addendum sets forth all promises, inducements, agreements, condition, and understandings between OWNER and/or DEVELOPER and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written,express or implied, between OWNER and/or DEVELOPER and City, other than as are stated herein.Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Second Addendum shall be binding upon the parties hereto unless reduced in writing and signed by them or East Ridge—H-2020-0096 Page 2 Page 89 Item#8. their successors in interest or their assigns, and pursuant, with the respect to City, to a duly adopted ordinance or resolution of City. 5. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Project Site herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Second Addendum shall be effective as of the date herein above written. 7. Except as amended by this S e c o n d Addendum, all terms of the Development Agreement and Addendum to Development Agreement shall remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: DEVELOPER: C4 Land LLC G20 LLC -4 'A /' / Z AIA Jim D. Co er,Mem6er Jim D. Con r m r CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison 2-16-2021 Chris Johnson,City Clerk 2-16-2021 East Ridge—H-2020-0096 Page 3 Page 90 Item#8. STATE OF IDAHO, ) ss County of Ada ) On this day of 'l 202,6, before me,the undersigned, a Notary Public in and for said State, personally appeared Jim D. Congk1r, known or identified to me to be the Member of C4 Land LLC who signed above and acknowledged to me that he executed the same of behalf of said partnership. IN WITNESS WHEREOF,I have hereunto my hand and affixed my official seal the day and year in this certificate first abovi6igitten. eosso w �4i j� •, (SEAL) .�••r • O,rqR••ti��.'•, •191 Y Notary Public for Idaho Residing at: 1p, " UB LlCM�` My Commission Expires: '3•o`1OaZ w •j • NO.2�nll s 1 STATE OFIDAHO, �••,�'QJJ��n�' ,;',V County of Ada ) On this 1�—day of 202fJ�, before me,the undersigned, a Notary Public in and for said State, personally appeared Jim D. Conger, mown or identified to me to be the Member of G20 LLC who signed above and acknowledged to me that he executed the same of behalf of said partnership. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. . ,�• •' 1E L •. (SEAL) ��`�. '•�i ��`�s A�l•�•. .` �' •• Nota►•y ublic for Idaho .• Gs.• '�. '•• s' I IR ecru �� I jAOTAR •,� • �j, � Residing at: r � Y • My Commission Expires: s�PUBLIC, STATE OF IDAHN," :) ••'••�.' •R��•��� �•• •'1'' County of Ada � OF ss ••�,���q p••�•�'•• On this 16th day of February 2021 0, before me, a Notary Public, personally appeared Robert E. Simison and Chris Johnson, know or identified to me to be the Mayor and Clerk, respectively,of the City of Meridian,who executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at: Meridian, Idaho Commission expires: 3-28-2022 East Ridge—H-2020-0096 Page 4 ) EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW (:�VE IDIAN:--- AND DECISION&ORDER In the Matter of the Request for Modification to Existing Development Agreement (Inst. #2018-052339) to Change the Lot Configuration and Home Elevations in the R-15 Portion of the Plat, Replacement of Subdivision Amenities, and Termination of the First Addendum (Inst. #2019-021791), by The Conger Group. Case No(s). H-2020-0096 For the City Council Hearing Date of: November 5, 2020 (Findings on November 17,2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of November 4, 2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of November 4,2020, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 4, 2020,incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of November 4, 2020 incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65, Title 67,Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17, 2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I I-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EAST RIDGE—H-2020-0096 Page 92 Item#8. 7. That this approval is subject to the terms all in the attached Staff Report for the hearing date of November 4,2020,incorporated by reference. The terms are concluded to be reasonable and the applicant shall meet such requirements. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant's request for a modification to the existing Development Agreement(#2018- 052339) and termination of the Addendum(Inst. #2019-021791) is hereby approved per the provisions in the Staff Report for the hearing date of November 4, 2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of November 4, 2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EAST RIDGE—H-2020-0096 Page 93 By action of the City Council at its regular meeting held on the—17th day of November 2020. COUNCIL PRESIDENT TREG BERNT VOTED COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED COUNCIL MEMBER LIZ STRADER VOTED MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 11-17-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EAST RIDGE-H-2020-0096 EXHIBIT A (::�WERI DIAN4,;, COMMUNITY DEVELOPMENT DEPARTMENT HEARING 11/4/2020 Legend DATE: x TO: Mayor&City Council FROM: Alan Tiefenbach,Associate Planner �� } 208-489-0573 , SUBJECT: H-2020-0096 East Ridge-MDA JU , 1 LOCATION: North side of E. Lake Hazel Rd. between 4 S. Locust Grove Rd. and S. Eagle Rd. in L the southeast'/4 of Section 32, Township 3N.,Range IE. r' ' I I I. PROJECT DESCRIPTION Modification to existing Development Agreement(Inst. #2018-052339 to change the lot configuration and home elevations in the R-15 portion of the plat, subdivision amenities, and termination of the first Addendum(Inst. #2019-021791). II. SUMMARY OF REPORT A. Applicant: Sophia Durham, The Conger Group—4824 W. Fairview Ave., Boise ID 83706 B. Owner: C4 Land LLC—PO Box 1610, Eagle ID 83616 C. Representative: Sophia Durham, The Conger Group—4824 W. Fairview Ave.,Boise ID 83706 III. STAFF ANALYSIS History: The subject property is approximately 41 acres and was annexed,zoned to R-4 and R-15 and approved in November of 2017 as the East Ridge Estates Subdivision Preliminary Plat(H-2017-0129). The approved project allows the construction of a residential subdivision consisting of one hundred thirty-nine (139) residential lots and seven (7) common lots. A development agreement (Instrument #2018-052339) was recorded as a condition of approval of the annexation and preliminary plat. This development agreement included conditions such as future development being generally consistent Page 1 Page 95 ►tem#$. EX H I BIT A with the exhibits in the staff report,prohibitions on direct access from E.Lake Hazel Rd.,specifications on building elevations,and required open space and amenities including a clubhouse, sitting areas,and a neighborhood park. During the November 28, 2018 City Council hearing, there was a significant amount of community concern regarding the project.Concerns included traffic,density,existing slopes, height of structures and transition to the surrounding neighborhoods. In 2019, it was discovered concessions that had been presented in a letter by the Applicant to the City Council at the 2017 public hearings to address community concerns had not been included in the original development agreement.The majority of the additional restrictions were in response to requests from the property owner at 2310 E. Lake Hazel (to the west). These restrictions included a height limitation to one-story on the lots which most impacted that adjacent neighbor, wrought iron fencing required along the west property boundary, berming, additional landscaping and increased setbacks along the west boundary.However,there are also restrictions that affect more properties than just 2310 E. Lake Hazel. Some of these include a one-story height limitation and 45' rear setback for houses on Lots 1-3 of Block 1 (northwestern corner of the site),and a one-story height limitation on all 96 houses in the Village Area(please refer to Exhibit D). In March 2019,the City Council directed staff to record these additional restrictions as an addendum to the development agreement(Inst. #2019-021791). The Final Plat for Phase One(Impressive East Ridge No. 1)was approved by the Council on July 17,2019. The majority of homes in this phase have been built. MDA Request: The applicant is requesting to modify the terms of the original agreement(Instrument #2018-052339)and terminate the first addendum(Instrument#2019-021791). The modification to the original DA includes a change to lot configuration, open space, amenities and home elevations approved for the R-15 portion of the development. The termination of the addendum is to eliminate the agreed upon terms discussed during the public hearing between the surrounding neighbors and the developer. Staff has provided analysis on the requested changes as follows: A conceptual final plat was presented that differed from the preliminary plat. UDC 11-613-3 allows minor changes to a final plat as long as the number of lots is the same or less, and the open space is relocated and not reduced.All these requirements were met;however,the final plat had a configuration that had changed enough that staff believed it did not meet the "generally consistent with the preliminary plat" requirement listed in Section 5.Lb of the original development agreement. Staff s position was the development agreement should be revised to include this new configuration. In addition to reconfiguration of the plat and proposed removal of the clubhouse, the applicant also notes the individual property owner at 2310 E. Lake Hazel,who had driven much of the development addendum restrictions, had recently sold the property to a developer and the property is now being developed as part of the Lavender Heights Subdivision (H-2020-0009). The applicant requests elimination of the addendum so that the additional mitigation measures will not be required. A. Staff Analysis of the Proposal to Modify Development Agreement(#2018-052339) (Staff response in italics) 1. Reconfiguration of the R-15 zoned lots in the Village portion of the subdivision. 96 senior homes were approved in the Village Area and this number will not change. However,the lot type, setbacks, common driveways and orientation of some of the lots have changed(see Exhibit A). The minimum lot size of some of the lots has decreased slightly because numerous common driveways which were previously part of the lot have been removed and most lots have been reconfigured along private streets. The open space has slightly decreased in Phases 2 & 3,but the open space for the total plat has increased slightly(transferred to Phase One). The Village Area will be developed in two phases, with the first phase consisting of 38 homes. Page 2 Page 96 EX H I BIT A Staff supports these changes. There is no increase in number of lots, it is preferable to have houses oriented to streets versus numerous common lots, and the amount of total open space has increased. Staff notes any changes to utilities from the previously approved plan will need to be reviewed and approved by Public Works. 2. Change to Building Elevations The elevations submitted with the preliminary plat and referenced by the existing development agreement represent larger estate homes and duplexes. The applicant proposes to replace the approved elevations with one story patio-type homes with materials and architecture similar to what was approved with the Preliminary Plat. Staff supports this change. The building elevations indicate one story, and architecture and materials are similar to what was approved with the preliminary plat. 3. Removal of Clubhouse Amenity The original amenities approved with the preliminary plat and required with the recorded development agreement include a clubhouse, sitting areas, large common lot,neighborhood park and shade structure. The development agreement states the clubhouse is for usage by the residents of the Village Layout(please refer to Final Plat Exhibit E). The clubhouse is located on Lot 14,Block 2 and is required to be constructed with Phase 2 of the development. The applicant requests to modify Section 5.Ld of the original development agreement to remove the clubhouse from the required amenities. According to the applicant,because of the Covid outbreak and social distancing protocols,potential buyers are no longer interested in indoor gathering areas. The applicant states surveys have shown buyers prefer outdoor amenities over indoor ones. The applicant requests to replace the clubhouse with a dog park, outdoor ramada(shade structure), a water feature and a large open park area. Staff does not support removal of the clubhouse. Staff is not convinced the pandemic associated with the Covid outbreak will result in permanent loss of interest in indoor amenities. Also, the new Village Layout is shown to be an age-restricted community with patio homes and limited yard space. Staff believes the clubhouse serves as an integral component for social gatherings and/or events. Finally, a clubhouse amenity would be accessible year-round, versus outdoor structures that will see limited use in the winter months. B. Staff Analysis to terminate Development Agreement Addendum#2019-021791. The development agreement addendum is comprised of four sections (see Exhibit E). Staff has analyzed each section below to ensure the neighborhood concerns are adequately addressed in the amended development In general, staff is supportive of terminating this agreement in favor of carrying forward certain provisions in the amended agreement. Staff recommended provisions to remain are identified below. 1. Entire Development. This section limits the number of lots, lists the allowed zoning, requires berms along E. Lake Hazel Rd.,has limitations on access,requires looping of water infrastructure,and has limits on how grading can occur to the west. Staff supports removal of the entire section.Number of lots has already been established under the preliminary plat, the property has already been zoned, all roads connected to external Page 3 Page 97 EX H I BIT A roads have been constructed, the ownership of the western property has changed and the landscape buffer has already been constructed along E. Lake Hazel Rd. 2. Village Product Area This section states that along the western boundary (2310 E. Lake Hazel Rd) wrought iron fencing, berming, increased landscaping and 20' setbacks are required. All properties in the Village Area are limited to 25' in height and are required to be age restricted. Staffsupports removing the requirements in this section that are specific to 2310 E.Lake Hazel Rd. As the property is under different ownership than the property owner who requested most of the restrictions, staff is amenable to all the western-specific requirements of this section being deleted. However, it is staff's opinion that removing the 25'height limitation for houses in the Village Product Area could impact properties beyond just the western property. Also, the requirement for age restriction was a significant discussion during the preliminary plat hearings, and age restricted patio homes and duplexes were used as a justification as to why R-15 zoning would be appropriate. Staff recommends the retention of the following restrictions associated with this section: "All product in the Village Area is to be single level with a maximum roof height of 25"'. "All product in the Village Area is to be age restricted." 3. 6 Estate Lots This section states that along the western boundary (2310 E. Lake Hazel Rd) wrought iron fencing, increased trees and shrubs,and a 10' setback is required. All properties in this section are required to maintain R-4 side setbacks and be single level. A 45' setback is required for Lots 1-3,Block 1. Staff supports removing the requirements in this section that are specific to 2310 E.Lake Hazel Rd. Also, the property is zoned R-4 so the note regarding R-4 setbacks is unnecessary. However, as only four of the six houses have been constructed and impacts from removing restrictions could impact other surrounding properties (such as the ones in Blackrock Subdivision No 1.)staff recommends retention of the following restrictions associated with this section: "All 6 lots to be single level with a maximum roof height of 25 feet. Rear setbacks for Lots 1-3 and 18-20 Block 3 of Impressive East Ridge Subdivision No 1 shall be 45 feet." 4. Rim Estate Lots This section requires adhering with the site plan approved by Council on November 13, 2017, increased rear setbacks of 45 feet and side yard setbacks of 7.5 feet for Lots 6-23 of Block 1. Staff only supports removal of the requirement regarding adhering with the site plan as the property is already platted. The remainder of the restrictions pertain to the lots on the east portion of the property. Some of these lots are still vacant and abut the neighboring Sky Mesa Highlands (H-2019-0123) to the west. Page 4 Page 98 EXHIBIT A IV. DECISION A. Staff: 1. Staff recommends the City Council approve the termination of Development Agreement Addendum Inst.#2019-021791. 2. Staff recommends the City Council approve the amendment to Development Agreement #2018-052339 as follows: 5.1.b Future development of this site shall be generally consistent with the lot layout preliminary plat and building elevations depicted in Exhibit A of the Staff Report attached to Exhibit"B",Findings of Fact Conclusions of Law, and the revisions noted in the staff report. The Village area of the plat(zoned R-15) shall comply with revised lot layout, open space and building elevations contained in this staff report. 5.1.d development.the The site shall develop with a minimum of 10.54% open space (4.32 acres) and shall include the following amenities specific to the Village Concept and other amenities that would be for the use of the estate lots as well as the Village concept. The amenities specific to the Village concept include u clubheusean open air ramada, sitting areas, a dog nark and water feature one a large common lot.Amenities that would be shared by both the estate lots and the Village concept include a neighborhood park that includes a large grassy area, a shade structure and sitting areas. 3. Add the following new DA provisions: • All product in the Village area(zoned R-15) to be single level with a maximum roof height of 25 feet. • All product in the Village Area(zoned R-15)is to be age restricted. • Lots 1-3 and 18-20, Block 3 of the Impressive East Ridge Subdivision No. 1 are to be single level with a maximum building height of 25 feet. • Rear setbacks for Lots 1-3,Block 3 of the Impressive East Ridge Subdivision No. 1 shall be 45 feet as measured from the north property line. • Rear setbacks for Lots 6-23,Block 3 of the Impressive East Ridge Subdivision No. 1) shall be 45 feet. • Side yard setbacks for Lots 6-23,Block 3 of the Impressive East Ridge Subdivision No. 1 shall be 7.5 feet. B The Meridian City Council heard these items on November 4.2020.At the public hearing. the Council moved to approve the subject MDA request. 1 Summary of the City Council public hearing: a In favor: Hethe Clark. the Conger Group b. In onposjtion: None Page 5 Page 99 EXHIBIT A -c. Commenting: Hethe Clark and Annette Alonso d., Written testimony: None -c� Staff presenting application: Alan Tiefenbach f Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. Concerns with onsite parking.whether the required open space was enough for the development, grading that had occurred and why private versus public streets were approved. Key issue(s) of discussion by City Council: a Discussion regarding whether the clubhouse amenity should be required. 4 City Council change(s) to Staff recommendation: a Revise 5.1.d of Development Agreement#2018-052339 as noted above. Page 6 Page 100 ►tem#$. EX H I BIT A 5. EXHIBITS A. Approved Preliminary Plat and Proposed Configuration for Phase 2 (date 10/23/20) I I I I ' TE TF I I I �I II II II � �I I I I I I I I I 1 4 I I - f I I � II II I ' II II I I i ---------------- ' I I EASTRIDGE SUBDIVISION EASTRIDGE SUBDIVISION ORIGINAL PRELIMINARY PLAT REVISED PRELIMINARY PLAT Page 7 Page 101 EXHIBIT A B. Proposed Plat Modification Showing Area of Next Phase(date: 10/23/2020) IY xs � n ,� 7> � aag� La � ea �Q ex a3. � w�7 }u � en N er � _aa 9 eu � uo - Qs a•. o� 'I ar..� '! �.r s�:P ._. •,ash x z ^`-�-� nor�t suo .>�..rr_ msa- usF"t. ...o z'1 v s, rz s F - F — — _ - --— • ���% , -.�. . �. .�to .Sl71r J '.4T iGm +59, yU9 C� .T ,� I. .3 ]L F .I T l.rrav STET ,� C t 1QEr Im 1 1Q] IGrr r 18Q 103 Sii 197 QQ xzr ili i10 I 33_rF .sx�£v .1 _ ._. \ u 21 — — — gip. F J. ar•s 3SF \, I1 97 F I �? a hM ff 13 T# r :aldW'�I Pi 12 ✓ -FL �s q .F 'F c F .�".•F- Page 8 Page 102 ►tem#$• EX H I BIT A C. Approved Preliminary Plat Landscape Plan Showing Clubhouse Area(Date 11/28/17) PLANT SCHEDULE PROJECT INFORtAknON IN I S _._ ._ 5 i•a€E i�a _ � � I I __ _ _ _ 1 4- II „ •, "° '® - Ciu3ahr�use I1 � ----- IIL a f!• I,II ----- IR¢ _ � LANDSCAPE utg�4y � EQUIREMEN75 Cw7Sp �r y am - Y e 1 V]��0 [:1 a5 LANDSCAPE PLAN-AREA•TWOCIL S �ww w.w.. , .. „""• r� 1 Zip � 1 �m'�'s�wnxu.,em�.ewrneaw Mn.�m Page 9 Page 103 EXHIBIT A D. Open Space Exhibits by Phase(Date: 10/23/20) I I , I I l I j I II ® 'WE 2/Z WALIFYINC OPEN SPACE MA5E 1 UdALI"NG DI'EH`_.%,A:;E EASTRI DG E SUBDIVISION OPEN SPACE EXHIBIT I I I `— I TOTAL SITE AREA='_-40.99 ACRES I PHASE 10 PEN SPACE 2-60 ACRES r + PHASE 2/3©PEN SPACE 1.76 ACRES I ` TOTAL OPEN SPACE 4.36 ACRES{10.M I Proposed Phase 2&3 Open Space r P Exhibit M „ Page 10 Page 104 'tem#$• EXHIBIT A E. Approved Final Plat for Impressive East Ridge Subdivision No 1. (date: 7/17/2018) (Marked up to show areas referenced by Development Agreement Addendum) �- E t7t Loth Rini Estate Lets Ilk,O-Vov PC. 4 -- I i — _ ' ` ar �•-7 rx_�x S' ��_�`k . 'k � 4 S LrJ , � 1 7 I J P3 2 IF, it i •v �1 - s� r; r . � I ' I •`Tom, •�[y�rY4 1� � 1 L� Yr i •. I _. f.iyS ��;�,, •f*..N_' - il -3ILl PC I,,. r00. JP _ ArX J� PI W j � JT ° s I � ,.y, I I i I• I I �L '4 � F `ii37�_-_ u—nH .. I f�_-_-��.�e__��_Ye,o- ��Q�L_�a.�,-K��Lrr•=•-�•. kw,a ✓�" ' � .Lr �.w it � It GI ewarxa, I�' I y j Rmw rs mQ I -.�_,.a�� 'ew-m'u75'KL'i�: r iYTAfiT r,iyp�ieJ N' � d L-p rT LARwm� _ 1 ul JI •y i 4 id _.__.—_.— EhJE°r`uKE �' i• I o a_.s _. r ..n:l' �� !JIlSLa'i 1.1l Jlsl Jar - ___-_-__-. �rwPfa3b'�arSffr�tir'Fe i� I ; Ji��15• 'e �� e MSTM dd MIC IT&'JrAMW MONW1' ®;H:'k F - 7 YllFErJ L it =_.�' -• �.$'T�M ir+4Naa5A?rri + TE P; 9dd.'L*Sr'= .asr� I 'rUJr� RI A7.�YJa_wnw*�,_ M*jW.ar i�"'SF 5 JL91 '- ' :•�'J7ii�i. ,"• 1r PPlc'A? d`dYEkt}r hiln!& ■ =LM � 'Yr' .a.raa r'J' •I d i- L� \ ir-i fa•rnyafi�o rEiY.dr# I kl. Villa �r pry 1 } S�Z9`.I!, 1 Next Phases; 4A&t �rMW �,a I� ,� 4 _ � �?' ' Avl-lrjl'r NM FIX J..per r IIII ... .!. � a„r , I rus•Y Ifllr Y% .sti -. dM A �7Ir i7& ,"79 I , L _ 14A!'iS a,W J_= SRQerJ■ � �a :-r„i1r•M R Page 11 Page 105 EXHIBIT A F. Approved Elevations for Village Area from Preliminary Plat(date: 11/28/2017) a ' a V. _ I t i r Page 12 Page 106 EX H I BIT A G. Proposed Elevations for Village Area(date: 10/27/20 KI c, T'a rf.T, WI�'FNM r ,I kTd.4 +Wrn. ntrsYi.� -- ean*z KITIWH IRl /mac€ F.trFY "nurr W`c. tum M141, If CRY `hPc ENTRY Q III II Q Qk 2kT11 {� b.�J?Z r' 4AT,e O i— - Page 13 Page 107 EXHIBIT A H. Development Agreement#2018-052339 -(date: 6/5/2018) 33 DEVELOPER: rneans and refers to fhevCe,LLC, avhoge address is 4924 W, Fait-view Ave_, 13aiw, LD 83706, the part,that is developing id Property nand.Oal I Include any subsuquunt dvvu1upngzi)a r}ie Prvperiy. 3A YROPE WIN: ancans and rcfcrs to that"aisin paral(s)of Prop e y located in (lie Counlyof Ada,City ofMer dinnasdcgcrihedinExhibit"A'`dowrlbmgthe parveIs to be aarrraexed and zoned Medium Low Density Rniden6aI(R-4)and R- 15(MediLim High Den sily lkce;idential)zoningdistrio(s+a,rvJ artachcd hereto aand by tl}is rcfr_�ti°eneo ins orporat,d hercin a s if set foilb at IG.ngth_ USES PFRMITTEI) T1Y THIS AGREEMENT: This Agrmnent shall vest the right to develop the Propeny in aacordanee witli the ternns mid conditions of this Agreement. 4.1 'Thee uscs ullmved pi suarlt tc%this Agrrern;ni are ant tluase n.es allowed undcr the UDC. 4.2 No change in the uses specifiod in this Agreement Rha!tll he allnwed ",ithout modifi=tion of this Ap;Tecrnont, 5. C'ONIXTIONS G V'ERNINGo DEVELOPMENT OF S><B JEc r PROPERTY 3.1. Owner and/or l)cvc1cal2zr shall dcvelop3 the Pmperly in uixot&ricc W411 the foIlowingsp"-ial condit:ion 3: a. Except the paubiic street access to E, lzikc Hard Roaad from FaLst R idge Avenue.direcr lot access to H.Lake H4izeI Road,an an rial:stmint,ispj)ahlbited it accord with UDC 11-3A-3. b, Future develop n-Lent of this site shall be generally eomistem%Y th tltc preliniiniaa'y plat and buildin.p; cicvatioltis &pic wd. in Lxhibit A of the Staff Report atterhed to EON("F3". Findings (if Fact Conalui ores of Law and the tevisiom noted in the staff G. T1,e applicant shall comply with the srrbmittcd haute elevations ansohed in Exhibit A.4 of the Staff liepanrl altacbbrl to Exhihit"B"_ f iodin,gs of Fact Conclusions cif Law.The rear and2or side afstructuxes that face arterial of colluctor sttects(Lots 2-5 of b[oc k 1,Lots 55, 56, 59, 64 63, 64, 67, 68, 71 and 72 of Blodr 2), :shall imorporate arrlctala on tbrouRh changcs in two ar moir(if thu fol Inwing; modulation (e,g.— projectiorls, recesses, step)- biidLSr pop-nuts), bays. handing,, porches, taalwnie�, material types, or other integrated ard)it"tuval eelcme.rits to break up monotonous wait panes aaul roof Sines that are vi.7,ible From thi.subject public. strQeL. Single-dory structures at exempt froin rims r�gtlirement. d. The site shEL11 develop with at minimum of 10.54'amorm_-tl s,pac.e(4.32 ancres)and sh811 Include tale folIowrpng cailicrlities,Sped Fit to the ViIlage C oneept.arad othor Eunemities that womId he: for the use of the mstate I s well as the Village eoncept. `1fZe ailnenitaes pc ife tau [lie Village concept include a pu'bltntrsR si(tiitg areas arid na lat-Se common tot-Arnenitias than would be shared lay bath the estate lots la rid the Vi I lagp co cel)t include a neighborhood paw that lnelutles a Iarge grassy area,at shade structurc and sitting:am nos. Applicarrt proposes to remove clubhouse requirement and replace wi,h dog perk, water feature, and oudoor ramanda raa•vs KA�rirlynl•�'hrC°rxinrilRA pnn R "niati_ a—,,.AAnragl; Page 14 Page 108 ►reap#$. EXHIBIT A I. Development Agreement Addendum#2019-021791 (date: 3/19/2019) (Staff supports DA being terminated,but recommends retention of red items in amended DA.) u LNUU. 1-11 Page I 1.-'olIm Ihevplioltrtrent: + Ad1-wna iwiLb the Site Plan dated Ntr+curlier 13,2017. r fire Dewtoprnuni Agreenwnt will restrict the touLl nimbtjroFm+rkstdetitinl liornes to 96 lots I'br thu V H I age h ousing arW 41 hornet rur the Estate Lots. ■ Zoninp,will be R-4 foT the Fstale LAYI;;mad R- 15 ror the VII1MgF reei8,bhLFrhoud_ ■ Cake HNZV1 Iw4seape tti incorporate a 4 to 6-fsint-ta0 k-niv- A r"ajurity R 80%)of tlr-berm w I I'l. be the rcqkjcsIOd 6 foot tal I- ■ ptmsr 1 NVi11 ilKIIkk.Ilse ctrrutcctionto i.QU Razel rlrwia F',17yanilt%Onwe. ■ rv'imjnittarw rr nce s will tie frDni Lake liaxl Ftcittd. + L3ajrrge.Mtl4'ilia will be 1001pod to P.C)xarite Elrivr wlticlr will iR IPMVe curl'i'ait 61XV-Ilk WAICIF quality for existing lromeawnm on City ices- W Grading-lwoperiy wilt be P,r'aidcd front wnl to t t such that ilia exisr[V grade 011 be ireduud by clot l sq iliarn approximately 3' rroni tho wL°i lmil property kne to tk,mid-point ofOt property or ftarIker°. VIIlalr Prodricl Arraa: ■ Wrntaghl I7'm Fendng on the properly iiru`brii>snde.tty wit!14mcanit noigWir(al Otir 1k'L--4 buts nileiry). A I' 14)2' benn for plant in&on our w nt ba uridiiry. + A rletirJ a w tree with a cali per size bewwwn 2 to 25 Inches every rill feet I arii overgrcell Olive sprui,v)in a sized between B tv 10 Fea alipmi mutely eycry 6U' (i,a.a trio isvcry 30 fern with Li m axi re uni g-ft)*th lrei&ef'M to 25 Eel a lung m t hmndary, + A on u irr ol'3 slinrlis between owry tiro uJimir,west bortoduy. ■ All pr[>'rucl lti the Village wreR is io be s rtgic level iYM a maximurn roof height of?5#het. ■ All rmxlmI in the Village area is to be.age restricted. + �L-aimk of imusing product tc be 20' fror n,,►sestern prupwy line, is Estaitrs ltrpts(L.,ou, 1-3,Block 3 and Lots 16-1 R. Block 2): ■ Wr,iugjit iron Fencing rtn tilt:�Tarwrty line b[rundar WiCli urliiiccnl rrrighlxir(al our word W411100'ry)- • A deciduous to-ee swlth a ealip-cr sin hciweerr 2 to 2.5%rashes every Cat lees!an eveigieen(blue spruce)tree shed betweetl 8 to 10 f L appmxi life ly uvery 60'(i4. sa IreL-every 30 reel)w ith a iataXiitiLira JYOx vile Itagllt 42F21a itr 21 Feet alri,ig west boundary, + A grompin r of 3 shnilis bvl,,YL�aiu vvt:ry tree ato og 1vest boundary. Ail 6 lots tG be sirif,le tV-VO4`irW'WW446gt IY- l R ..4-A • 'r-'UdJ'e-.tact 100- vviih a maximum rmf Ircighl,ttf teet. * Rear Setbacks for l-nis 1.Z card 3.Wook 3 shall be 45 f'ttr.-+Ht-al� fee! v�brkO, FriouN'Ui d livoi lilt • if# erd ►.{►nr im b R+ r7irrlli prorntly HnIt, • Lei bauk ufhoti-ang pr,}duel to be.10'from I.Yusicm fA tpce;y tine, Rirn Vstntr l.c,t I.l,t,r%Ca-23,Block 1): n. i..,.._with,h k Lwr Set backs for Lots 8-23 shall hu 45 I'4d, r 9.ite yard setbacks shall be 7.5 Feel l ivr lmnes oii the Itl ia. f � ,A Page 15 Page 109 7/tem 77 E IDIAN 'aAHO AGENDA ITEM ITEM TOPIC: Construction Contract with Between City of Meridian and Titan Technologies for Chateau-Jericho Water and Sewer Main Replacement Project for a Not-to-Exceed Amount of $911,785.00 Page 110 Item#9. C� fIEN , IN4, IDAHG-. MEMO TO CITY COUNCIL Request to Include Topic on the City Council Agenda From: Sandra Ramirez Meeting Date: 2/16/2021 Presenter: N/A Estimated Time: N/A Topic: Award of Bid and Construction Contract Recommended Council Action: Approve award of bid and Construction Contract to Titan Technologies for the "Water Sewer Replacement at Chateau and Jericho" project for the Not-to-Exceed amount of$911,784.90 and also authorize Procurement Manager to sign the Purchase Order for the Not-to-Exceed amount of $911,784.90. Background: Three (3) bids were submitted on January 11, 2021 and Titan Technologies was the low bidder. Page 111 Item#9. Mayor Robert E. Simison E IDIAN, City Council Members Joe Borton Treg Bernt Public Works I D A H C� Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader TO: Keith Watts FROM: Dean Stacey Engineering Project Manager DATE: January, 26, 2021 SUBJECT: CONSTRUCTION CONTRACT WITH TITAN TECHNOLOGIES FOR CHATEAU-JERICHO SEWER AND WATER MAIN REPLACEMENT PROJECT FOR A NOT-TO-EXCEED AMOUNT OF $911,785. I. DEPARTMENT CONTACT PERSONS Dean Stacey, Engineering Project Manager 208-489-0386 Kyle Radek, Assist City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Dale Bolthouse, PW Director 208-985-1257 II. DESCRIPTION A. Back_rg ound This project was initiated to replace undersized and outdated water and sewer mains, and improve water main and service maintenance issues in the Meridian Place and Gem Park subdivisions along Jericho and Chateau Drives. B. Proposed Project This project consists of upsizing 3,000 feet of 8 inch sewer main to 10 inch main, and replacing 1,320 feet of 10 inch and smaller water mains with new 12 inch mains. This work includes connecting the new sewer main to existing services, installing new double water meters, and correcting non-standard utility connections on 2 separate lots. Page 112 Page 2 111. IMPACT A. Fiscal Impacts Project Costs: ---------------------------------------------------------------------------------------------------------------------------------------------T-------------------------------------------------------------------- Fiscal Year 2021 Contract Price $911,784.90 -------------------------------------------------------------------------------------------------------------------------------------------- ------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Contingenc 10% $91,179.00 ----—---------y--------------------------- r----------------------------------------------------------------------r--------------- ----------r-------------------------------------------------------------------i ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Proiect Cost $1,002,963.90 ------------------------------------------------------------------------------------------------------------------------------------------- -------------------------------------------------------------------- Project Funding ------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------ Fiscal Year Account Code/Codes ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- 2021 60-3490-95000 $287,603.03 ----------------------------------------------------------------------------------------------------------------------------------------r------------------------------------------------------------------------- 2021 60-3590-95000 $715,360.36 -------------------------------------------------------------------t--------------------------------------------------------------------------------------------------------------------------------------------- ---------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- Total Fundi $1,002,963.90 ----------------------------------------------------------------------------------------------------------Rg—------------------------------------------------------------------------- B. Alternatives Council approval would allow this project to proceed this fiscal year and set the stage for other water quality improvement projects to happen in the coming fiscal years. C. Time Constraints This project is planned to be constructed this fiscal year, with construction ending late September. Departmental Approval: IL; Item#9. CONTRACT FOR PUBLIC WORKS CONSTRUCTION SEWER WATER MAIN REPLACEMENT - CHATEAU DR. JERICHO WAY PROJECT # 10917.13 THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 16th day of February, 2021, and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East Broadway Avenue, Meridian, Idaho 83642, and Titan Technologies, hereinafter referred to as "CONTRACTOR", whose business address is 5717 West Albatros St. Meridian, ID 83705 and whose Public Works Contractor License # is C-15853. INTRODUCTION Whereas, the City has a need for services involving Sewer and Water Main Replacement; and WHEREAS, the Contractor is specially trained, experienced and competent to perform and has agreed to provide such services; NOW, THEREFORE, in consideration of the mutual promises, covenants, terms and conditions hereinafter contained, the parties agree as follows: TERMS AND CONDITIONS 1. Scope of Work: 1 .1 CONTRACTOR shall perform and furnish to the City upon execution of this Contract and receipt of the City's written notice to proceed, all services and work, and comply in all respects, as specified in the document titled "Scope of Work" a copy of which is attached hereto as Exhibit "A" and incorporated herein by this reference, together with any amendments that may be agreed to in writing by the parties. 1 .2 All documents, drawings and written work product prepared or produced by the Contractor under this Agreement, including without limitation electronic data files, are the property of the Contractor; provided, however, the City shall have the right to reproduce, publish and use all such work, or any part thereof, in any manner and for any purposes whatsoever and to authorize others to do so. If any such work is copyrightable, the Contractor may copyright the same, except that, as to any work which is copyrighted by the Contractor, the City reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish and use such work, or any part thereof, and to authorize others to do so. 1 .3 The Contractor shall provide services and work under this Agreement consistent with the requirements and standards established by applicable federal, state and city laws, ordinances, regulations and resolutions. The Contractor Page 114 Sewer Water Main -Chateau &Jericho page 1 of 15 Project 10917B Item#9. represents and warrants that it will perform its work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement and that are in effect at the time of performance of this Agreement. Except for that representation and any representations made or contained in any proposal submitted by the Contractor and any reports or opinions prepared or issued as part of the work performed by the Contractor under this Agreement, Contractor makes no other warranties, either express or implied, as part of this Agreement. 1 .4 Services and work provided by the Contractor at the City's request under this Agreement will be performed in a timely manner in accordance with a Schedule of Work, which the parties hereto shall agree to. The Schedule of Work may be revised from time to time upon mutual written consent of the parties. 2. Consideration 2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided in Exhibit B "Payment Schedule" attached hereto and by reference made a part hereof for the Not-To-Exceed amount of $911,784.90. 2.2 The Contractor shall provide the City with a monthly statement and supporting invoices, as the work warrants, of fees earned and costs incurred for services provided during the billing period, which the City will pay within 30 days of receipt of a correct invoice and approval by the City. The City will not withhold any Federal or State income taxes or Social Security Tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums is the sole responsibility of Contractor. 2.3 Except as expressly provided in this Agreement, Contractor shall not be entitled to receive from the City any additional consideration, compensation, salary, wages, or other type of remuneration for services rendered under this Agreement including, but not limited to, meals, lodging, transportation, drawings, renderings or mockups or material escalations. Specifically, Contractor shall not be entitled by virtue of this Agreement to consideration in the form of overtime, health insurance benefits, retirement benefits, paid holidays or other paid leaves of absence of any type or kind whatsoever. 3. Term: 3.1 This agreement shall become effective upon execution by both parties, and shall expire upon (a) completion of the agreed upon work, (b) or unless sooner terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some other method or time of termination is listed in Exhibit A. 3.2 Should Contractor default in the performance of this Agreement or materially breach any of its provisions, City, at City's option, may terminate this Agreement by giving written notification to Contractor. Page 115 Sewer Water Main-Chateau &Jericho page 2 of 1 Project 10917B Item#9. 3.3 Should City fail to pay Contractor all or any part of the compensation set forth in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's option, may terminate this Agreement if the failure is not remedied by the City within thirty (30) days from the date payment is due. 4. Liquidated Damages: Substantial Completion shall be accomplished within 120 (one hundred twenty) calendar days from Notice to Proceed. This project shall be considered Substantially Complete when the Owner has full and unrestricted use and benefit of the facilities, both from an operational and safety standpoint, and only minor incidental work, corrections or repairs remain for the physical completion of the total contract. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. Upon receipt of a Notice to Proceed, the Contractor shall have 150 (one hundred fifty) calendar days to complete the work as described herein. Contractor shall be liable to the City for any delay beyond this time period in the amount of $500.00 (five hundred dollars) per calendar day. Such payment shall be construed to be liquidated damages by the Contractor in lieu of any claim or damage because of such delay and not be construed as a penalty. See Milestones listed in the Payment Schedule for Substantial Completion. 5. Termination: 5.1 If, through any cause, CONTRACTOR, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if City determines that termination of this Agreement is in the best interest of CITY, the CITY shall thereupon have the right to terminate this Agreement by giving written notice to CONTRACTOR of such termination and specifying the effective date thereof at least fifteen (15) days before the effective date of such termination. CONTRACTOR may terminate this agreement at any time by giving at least sixty (60) days notice to CITY. In the event of any termination of this Agreement, all finished or unfinished documents, data, and reports prepared by CONTRACTOR under this Agreement shall, at the option of the CITY, become its property, and CONTRACTOR shall be entitled to receive just and equitable compensation for any work satisfactorily complete hereunder. 5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to the CITY for damages sustained by the CITY by virtue of any breach of this Page 116 Sewer Water Main-Chateau &Jericho page 3 of 1 Project 10917B Item#9. Agreement by CONTRACTOR, and the CITY may withhold any payments to CONTRACTOR for the purposes of set-off until such time as the exact amount of damages due the CITY from CONTRACTOR is determined. This provision shall survive the termination of this agreement and shall not relieve CONTRACTOR of its liability to the CITY for damages. 6. Independent Contractor: 6.1 In all matters pertaining to this agreement, CONTRACTOR shall be acting as an independent contractor, and neither CONTRACTOR nor any officer, employee or agent of CONTRACTOR will be deemed an employee of CITY. Except as expressly provided in Exhibit A, Contractor has no authority or responsibility to exercise any rights or power vested in the City and therefore has no authority to bind or incur any obligation on behalf of the City. The selection and designation of the personnel of the CITY in the performance of this agreement shall be made by the CITY. 6.2 Contractor, its agents, officers, and employees are and at all times during the term of this Agreement shall represent and conduct themselves as independent contractors and not as employees of the City. 6.3 Contractor shall determine the method, details and means of performing the work and services to be provided by Contractor under this Agreement. Contractor shall be responsible to City only for the requirements and results specified in this Agreement and, except as expressly provided in this Agreement, shall not be subjected to City's control with respect to the physical action or activities of Contractor in fulfillment of this Agreement. If in the performance of this Agreement any third persons are employed by Contractor, such persons shall be entirely and exclusively under the direction and supervision and control of the Contractor. 7. Sub-Contractors: Contractor shall require that all of its sub-contractors be licensed per State of Idaho Statute # 54-1901 . 8. Removal of Unsatisfactory Employees: The Contractor shall only furnish employees who are competent and skilled for work under this contract. If, in the opinion of the City, an employee of the Contractor is incompetent or disorderly, refuses to perform in accordance with the terms and conditions of the contract, threatens or uses abusive language while on City property, or is otherwise unsatisfactory, that employee shall be removed from all work under this contract. 9. Indemnification and Insurance: 9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's elected officials, officers, employees, agents, and volunteers from and for any and Page 117 Sewer Water Main-Chateau &Jericho page 4 of 1 Project 10917B Item#9. all losses, claims, actions,judgments for damages, or injury to persons or property and losses and expenses and other costs including litigation costs and attorney's fees, arising out of, resulting from, or in connection with the performance of this Agreement by the CONTRACTOR, its servants, agents, officers, employees, guests, and business invitees, and not caused by or arising out of the tortious conduct of CITY or its employees. CONTRACTOR shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance, in which the CITY shall be named an additional insured in the minimum amounts as follow: General Liability One Million Dollars ($1 ,000,000) per incident or occurrence, Automobile Liability Insurance One Million Dollars ($1 ,000,000) per incident or occurrence and Workers' Compensation Insurance, in the statutory limits as required by law.. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless CITY; and if CITY becomes liable for an amount in excess of the insurance limits, herein provided, CONTRACTOR covenants and agrees to indemnify and save and hold harmless CITY from and for all such losses, claims, actions, or judgments for damages or injury to persons or property and other costs, including litigation costs and attorneys' fees, arising out of, resulting from , or in connection with the performance of this Agreement by the Contractor or Contractor's officers, employs, agents, representatives or subcontractors and resulting in or attributable to personal injury, death, or damage or destruction to tangible or intangible property, including use of. CONTRACTOR shall provide CITY with a Certificate of Insurance, or other proof of insurance evidencing CONTRACTOR'S compliance with the requirements of this paragraph and file such proof of insurance with the CITY at least ten (10) days prior to the date Contractor begins performance of it's obligations under this Agreement. In the event the insurance minimums are changed, CONTRACTOR shall immediately submit proof of compliance with the changed limits. Evidence of all insurance shall be submitted to the City Purchasing Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642. 9.2 Insurance is to be placed with an Idaho admitted insurer with a Best's rating of no less than A-. 9.3 Any deductibles, self-insured retention, or named insureds must be declared in writing and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles, self-insured retentions or named insureds; or the Contractor shall provide a bond, cash or letter of credit guaranteeing payment of losses and related investigations, claim administration and defense expenses. 9.4 To the extent of the indemnity in this contract, Contractor's Insurance coverage shall be primary insurance regarding the City's elected officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City or the City's elected officers, officials, employees and volunteers shall be excess of the Contractor's insurance and shall not contribute with Contractor's insurance except as to the extent of City's negligence. Sewer Water Main-Chateau &Jericho page 5 of 1 Page 118 Project 10917B Item#9. 9.5 The Contractor's insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer's liability. 9.6 All insurance coverages for subcontractors shall be subject to all of the insurance and indemnity requirements stated herein. 9.7 The limits of insurance described herein shall not limit the liability of the Contractor and Contractor's agents, representatives, employees or subcontractors. 10. Time is of the Essence: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term, condition and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. 11. Bonds: Payment and Performance Bonds are required on all Public Works Improvement Projects per the ISPWC and the City of Meridian Supplemental Specifications & Drawings to the ISPWC, which by this reference are made a part hereof. Contractor is required to furnish faithful performance and payment bonds in the amount of 100% of the contract price issued by surety licensed to do business in the State of Idaho with a Best's rating of no less than A-. In the event that the contract is subsequently terminated for failure to perform, the contractor and/or surety will be liable and assessed for any and all costs for the re-procurement of the contract services. 12. Warranty: All construction and equipment provided under this agreement shall be warranted for 2 years from the date of the City of Meridian acceptance per the ISPWC and the Meridian Supplemental Specifications & Drawings to the ISPWC and any modifications, which by this reference are made a part hereof. All items found to be defective during a warranty inspection and subsequently corrected will require an additional two (2) year warranty from the date of City's acceptance of the corrected work. 13. Changes: The CITY may, from time to time, request changes in the Scope of Work to be performed hereunder. Such changes, including any increase or decrease in the amount of CONTRACTOR'S compensation, which are mutually agreed upon by and between the CITY and CONTRACTOR, shall be incorporated in written amendments which shall be executed with the same formalities as this Agreement. Sewer Water Main-Chateau &Jericho page 6 of 1 page 119 Project 10917B Item#9. 14. Taxes: The City of Meridian is exempt from Federal and State taxes and will execute the required exemption certificates for items purchased and used by the City. Items purchased by the City and used by a contractor are subject to Use Tax. All other taxes are the responsibility of the Contractor and are to be included in the Contractor's Bid pricing. 15. Meridian Stormwater Specifications: All construction projects require either a Storm Water Pollution Prevention Plan (SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of Meridian Construction Stormwater Management Program (CSWMP) manual. The CSWMP manual containing the procedures and guidelines can be found at this address: http://www.meridiancity.org/environmental.aspx?id=13618. Contractor shall retain all stormwater and erosion control documentation generated on site during construction including the SWPPP manual, field inspections and amendments. Prior to final acceptance of the job by the City the contractor shall return the field SWPPP manual and field inspection documents to the City for review. A completed Contractor Request to File Project N.O.T. with the EPA form shall be provided to the City with the documents. These documents shall be retained, reviewed and approved by the City prior to final acceptance of the project. 16. ACHD: Contractor shall be responsible for coordinating with the City to obtain appropriate ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs due to Contractor's violation of any ACHD policy. City shall certify to ACHD that Contractor is authorized to obtain a Temporary Highway and Right-of-Way Use Permit from ACHD on City's behalf. The parties acknowledge and agree that the scope of the agency granted by such certification is limited to, and conterminous with, the term and scope of this Agreement. 17. Reports and Information: 17.1 At such times and in such forms as the CITY may require, there shall be furnished to the CITY such statements, records, reports, data and information as the CITY may request pertaining to matters covered by this Agreement. 17.2 Contractor shall maintain all writings, documents and records prepared or compiled in connection with the performance of this Agreement for a minimum of four (4) years from the termination or completion of this or Agreement. This includes any handwriting, typewriting, printing, photo static, photographic and every other means of recording upon any tangible thing, any form of communication or representation including letters, words, pictures, sounds or symbols or any combination thereof. Sewer Water Main-Chateau &Jericho page 7 of 1 Page 120 Project 10917B Item#9. 18. Audits and Inspections: At any time during normal business hours and as often as the CITY may deem necessary, there shall be made available to the CITY for examination all of CONTRACTOR'S records with respect to all matters covered by this Agreement. CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or transcripts from such records, and to make audits of all contracts, invoices, materials, payrolls, records of personnel, conditions of employment and other data relating to all matters covered by this Agreement. 19. Publication, Reproduction and Use of Material: No material produced in whole or in part under this Agreement shall be subject to copyright in the United States or in any other country. The CITY shall have unrestricted authority to publish, disclose and otherwise use, in whole or in part, any reports, data or other materials prepared under this Agreement. 20. Equal Employment Opportunity: In performing the work herein, Contractor agrees to comply with the provisions of Title VI and VII of the Civil Rights Act, Revenue Sharing Act Title 31 , U.S. Code Section 2176. Specifically, the Contractor agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. Contractor will take affirmative action during employment or training to insure that employees are treated without regard to race, color, religion, sex, national origin, age, political affiliation, marital status, or handicap. In performing the Work required herein, CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or local law, rule or regulation against any person on the basis of race, color, religion, sex, national origin or ancestry, age or disability. 21. Employment of Bona Fide Idaho Residents: Contractor must comply with Idaho State Statute 44-1002 which states that the Contractor employ ninety-five percent (95%) bona fide Idaho residents. 22. Advice of Attorney: Each party warrants and represents that in executing this Agreement. It has received independent legal advice from its attorney's or the opportunity to seek such advice. 23. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate Page 121 Sewer Water Main-Chateau &Jericho Project 10917B page 8 of 15 Item#9. contract between the parties and shall survive any default, termination or forfeiture of this Agreement. 24. Construction and Severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. 25. Waiver of Default: Waiver of default by either party to this Agreement shall not be deemed to be waiver of any subsequent default. Waiver or breach of any provision of this Agreement shall not be deemed to be a waiver of any other or subsequent breach, and shall not be construed to be a modification of the terms of this Agreement unless this Agreement is modified as provided above. 26. Entire Agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. 27. Assignment: It is expressly agreed and understood by the parties hereto, that CONTRACTOR shall not have the right to assign, transfer, hypothecate or sell any of its rights under this Agreement except upon the prior express written consent of CITY. 28. Payment Request: Payment requests shall be submitted to City of Meridian through the City's project management software. The Project Manager will compare the invoice against the Payment Schedule in the Agreement for compliance. Upon approval that the work has been done and is in compliance with the Agreement, the Project Manager will approve the pay request for processing. City of Meridian payment terms are Net 30 from the date City receives a correct invoice. Final payment will not be released until the City has received a tax release from the Tax Commission. Retainage of five percent (5%) of the current contract value will be withheld from the final pay application(s) until final completion has been met and releases from both the Idaho Tax Commission and Surety have been received by the City. 29. Cleanup: Contractor shall keep the worksite clean and free from debris. At completion of work and prior to requesting final inspection, the Contractor shall remove all traces of waste materials and debris resulting from the work. Final payment will not be made if cleanup has not been performed. Page 122 Sewer Water Main-Chateau &Jericho page 9 of 15 Project 10917B Item#9. 30. Order of Precedence: The order or precedence shall be the contract agreement, the Invitation for Bid document, then the winning bidders submitted bid document. 31. Compliance with Laws: In performing the scope of work required hereunder, CONTRACTOR shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 32. Applicable Law: This Agreemert shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. 33. Notices: Any and all nctices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, certified, return receipt requested, add'essed as follows: CITY CONTRACTOR City of Nleridian Titan Technologies Procurement Manager Attn: Clifton Cox 33 E Br adway Ave 5717 West Albatros St. Meridiar, ID 83642 Meridian, ID 83705 208-489 0417 Phone: 208-336-8748 I Email: cicox2211 @msn.com Public Works License # 15853 Either party malt change their address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. 34. Approval Required: This Agreement shall not become effective or binding until approved by the City of Meridian. CITY OF MERIDIAN TITAN TECHNOLOGIES BY: BY: L4n � 2K KEITH WATTS, Procurement Manager Sewer Water Main-Chateau &Jericho Page 123 Project 10917E page 10 of 15 Item#9. Dated: 2-16-2021 Dated: 2/W 1 Zo z l Approved by Council: 2-16-2021 Project Manager Dean Stacev Sewer Water Main-Chateau Jericho page 11 of 15 Project 109176 Page 124 Item#9. EXHIBIT A SCOPE OF WORK REFER TO INVITATION TO BID PW-2109-10917.b ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the Invitation to Bid Package # PW-2109-10917.b, are by this reference made a part hereof. SPECIFICATIONS / SCOPE OF WORK All construction work shall be done in accordance with the current version of the Idaho Standards for Public Works Construction (ISPWC), the 2013 City of Meridian Supplemental Specifications to the ISPWC (and any Addendums). See separate attached documents: • PROJECT PLANS - by Civil Survey Consultants, Inc. dated 10/21/20 (12 pages) • SPECIAL PROVISIONS by Civil Survey Consultants, Inc. dated 10/21/20 (37 pages) SEWER WATER MAIN REPLACEMENT Project 10917.13 SEWER WATER MAIN REPLACEMENT page 12 of 15 Project 10917.13 Page 125 Item#9. Exhibit B MILESTONE / PAYMENT SCHEDULE A. Total and complete compensation for this Agreement shall not exceed $911,784.90. MILESTONE DATES/SCHEDULE Milestone 1 Substantial Completion 120 Days from Notice to Proceed Milestone 2 Final Completion 150 Days from Notice to Proceed PRICING SCHEDULE Contract includes furnishing all labor, materials, equipment, and incidentals as required for the SEWER WATER MAIN REPLACEMENT- CHATEAU & JERICHO PROJECT per IFB PW-2019-10550.D NOT TO EXCEED CONTRACT TOTAL....................... $911,784.90 Contract is a not to exceed amount. Line item pricing below will be used for invoice verification and any additional increases or decreases in work requested by city. Contract Pricing Schedule Item No. Description Quantity Unit Unit Price #0-1 205.4.1.B.1. Dewatering 1 LS $ 13,500.0 306.4.1.C.1. IMPORTED TRENCH BACKFILL, #0-2 TYPE A (PRE-APPROVAL REQUIRED) 1700 CY $ 36,550.0 307.4.1.G.1.a.TYPE P SURFACE RESTORATION - #0-3 CHATEAU DRIVE AND JERICHO WAY 4116 SY $ 181,104.0 307.4.1.G.1.b.TYPE P SURFACE RESTORATION - #0-4 SAPPHIRE AND WILLOWBROOK 717 SY $ 31,548.0 307.4.1.G.1.c.TYPE P SURFACE RESTORATION - #0-5 LOCUST GROVE ROAD 60 SY $ 3,240.0 #0-6 308.4.1.A.1. PIPE BORING AND JACKING 40 LF $ 12,000.0 310.4.1.A.1.a. 16"0, 3/8"THICK STEEL SEWER #0-7 MAIN CASING 40 LF $ 5,480.0 310.4.1.A.1.b. INSTALL 8" FUSIBLE PVC WATER #0-8 MAIN IN EXISTING 15" STEEL CASING 55 LF $ 6,600.0 401.4.1.A.1.a. 8" PVC, AWWA C900, DR18 #0-9 WATER MAIN 396 LF $ 18,216.0 401.4.1.A.1.b. 8" FUSIBLE PVC,AWWA C900, #0-10 DR18 WATER MAIN 68 LF $ 6,868.0 401.4.1.A.1.c. 12" PVC,AWWA C900, DR18 #0-11 WATER MAIN 803 LF $ 53,399.5 #0-12 402.4.1.A.1.a. 8" GATE VALVE 5 EA $ 12,500.0 SEWER WATER MAIN REPLACEMENT page 13 of 15 Project 10917.13 Page 126 Item#9. #0-13 402.4.1.A.1.b. 12" GATE VALVE 6 EA $ 21,390.0 404.4.1.A.1.a. 3/4" SINGLE WATER SERVICE #0-14 CONNECTION 3 EA $ 5,436.0 404.4.1.A.1.b. 3/4" DOUBLE WATER SERVICE #0-15 CONNECTION 10 EA $ 20,230.0 501.4.1.B.1.a. 8" PVC, ASTM D3034, SDR #0-16 35,SANITARY SEWER PIPE 575 LF $ 29,325.0 501.4.1.B.1.b. 10" PVC, ASTM D3034, SDR #0-17 35,SANITARY SEWER PIPE 2548 LF $ 136,955.0 501.4.1.B.1.c. 10" FUSIBLE PVC,ASTM D3034, #0-18 SDR 26,SANITARY SEWER PIPE 80 LF $ 28,160.0 502.4.1.A.1. 48" STANDARD SANITARY SEWER #0-19 MANHOLE,TYPE A 12 EA $ 52,380.0 502.4.1.D.1. 48" SANITARY SEWER DROP MANHOLE WITH RELINER INSIDE BOWL,TYPE #0-20 A 3 EA $ 15,909.0 503.4.1.A.1. 8"T-TYPE CLEANOUT PER #0-21 MERIDIAN SD-S1 1 EA $ 1,160.0 #0-22 503.4.1.A.3. SEWER SERVICE CLEANOUT 3 EA $ 1,995.0 504.4.1.A.1.a. 4" PVC, ASTM D3034, SEWER #0-23 SERVICE PIPE (MAIN TO P.L.) 133 LF $ 3,192.0 504.4.1.A.1.b. 4" PVC, ASTM D3034, SEWER #0-24 SERVICE PIPE (P.L. TO BUILDING) 114 LF $ 2,690.4 504.4.1.D.1. 4" SEWER SERVICE CONNECTION #0-25 TO MAIN 4 EA $ 3,176.0 601.4.1.A.5. 12" PVC, AWWA C900, WATER #0-26 CLASS STORM DRAIN PIPE 32 LF $ 1,632.0 #0-27 706.4.1.G.1. CONCRETE REPAIR 136 SY $ 16,898.0 #0-28 1001.4.1.A.1. SEDIMENT CONTROL 1 LS $ 11,225.0 #0-29 1006.4.1.C.1. INLET PROTECTION 25 EA $ 3,500.0 #0-30 1103.4.1.A.1. TRAFFIC CONTROL 1 LS $ 33,700.0 #0-31 2010.4.1.A.1. MOBILIZATION 1 LS $46,000.0 #0-32 SP-1 ABANDON EXISTING SEWER MAIN 15 EA $ 3,975.0 SP-2 CONNECT EXISTING SEWER SERVICE TO #0-33 NEW SEWER MAIN 38 EA $ 35,796.0 SP-3 COAT INSIDE OF SEWER MANHOLE WITH #0-34 PROTECTIVE LINER 4 EA $ 21,712.0 SP-4 CONNECT EXISTING WATER SERVICE LINE #0-35 TO NEW WATER MAIN 1 EA $ 1,812.0 #0-36 SP-5 ABANDON EXISTING WATER MAIN 6 EA $ 1,590.0 #0-37 SP-6 ABANDON EXISTING WATER SERVICE 21 EA $ 2,373.0 #0-38 SP-7 LAWN SOD RESTORATION 1005 SF $ 5,628.0 SP-8 CONNECT EXISTING WATER LINES TO #0-39 NEW WATER SERVICE 21 EA $4,074.0 SP-9 REMOVE EXISTING 6" WATER MAIN #0-40 FROM EXISTING 15" STEEL CASING 55 LF $ 2,970.0 #0-41 SP-10 TRAFFIC RATED VAULT 4 EA $ 3,360.0 #0-42 SP-11 SEWAGE BY-PASS PUMPING 1 LS $ 9,950.0 Page 127 SEWER WATER MAIN REPLACEMENT Project 10917.13 page 14 of 15 Item#9. SP-12-WATER SERVICE LINE (METER TO #0-43 BUILDING) 70 LF $ 1,470.0 SP-13 - LINE THE BOTTOM AND THE SEWER MAIN SIDE OF THE WATER MAIN TRENCH WITH POLYETHYLENE LINER, 8 MIL MINIMUM #0-44 THICKNESS 279 LF $ 1,116.0 SEWER WATER MAIN REPLACEMENT page 15 of 15 Project 10917.13 Page 128 Item#9. Bid Form (BT-46NV) Legend The green cells with bolded numbers indicate that this bid was the lowest price. The orange cells indicate that this item from that vendor was selected. The green cells with orange outline indicate that this item from that vendor was self has the lowest price. Page 129 Item#9. $ 123 acted, and Page 130 Item#9. C l�E IDFZ IAN,> l BID RESULTS BID NAME: Sewer Water Main ReP'aceDI Chateau&Jericho DUE DATE&TIME:January 11,2021 2:30 BID NUMBER: PW-2108-10917.B Titan Technolgies Mue Sky Constrvction,LLC Cougar Eacantion Total Cost $911,784.9 $1,181,996.9299999995 $1,A43,222.0 $elected A 44 0 0 $911,J84.9 $0 $0 n Selected Lowest Quantity Unit Unit"ice Tot I"t UnRPHD, Total URRPrice Total -1 205.4.1.B.1.Dewatering $13,500.D $1,201.0 1 US $:3,500.0 $13,500.0 $6],690.1$61,690.1 $1,2 U$1,201.0 306.4.1 C.1.IMPORTED TRENCH BACAAHU,TYPE A -2 (PRE-APPROVAL REQUIRED) $36,550.0 $34A00.01]00 CY $LS $36,550.0 $25.2 $42,84UU $20 $34,OOD.O 307.4.1.G.l.a.TYPE P SURFACE RESTORATION- -3 CHATEAU DRIVE AND IERICHO WAY $181,104.D $172,954.4116 SY $44 $181,104.0 $42.02 $I)2,954.32 $49.5 $203,742.0 307.4.1.G.1 b.TYPE P 5URFACE RESTORATION- -4 SAPPHIREANDWILLOWBROOK $31548.0 $25,840.6717 SY $44 $31,548.0 $36.04 $25,840.68 $45 $32,265.0 30J.4.1 G.l.c.TYPE P SURFACE RESTORATION- -5 LOCUST GROVE ROAD $3,240.0 $3,240.D GO SY $SA Ef$223.J3 $13,423.9 $SO $4,8ULD -B 308.4.1.A.1.PIPE BORING ANDIACKING $12,00D.D $12,00D.D 40 LF $300 $],O)0.8)99960 J999999 $1,000.0$4D,ODU.0 16"0,318"THICK STEEL SEWER MAIN — CASINGA la $5,480.0 $4,960D 40 LF $137 $5,480.0 $28).)3 $11,509.2 $124 110.4 A.1.b.INSTALL e'FUSIBLE PVC WATER MAIN — INE%'STING I5"STEELCASING $6,600D $6,600D 55 LF $120 $6,fiDD.D $345.64 $]9,010.2 $15D $8,250.0 -9 MAIN 1.A.l.a.e PVC,AWWA C900,OR38 WATER $18,216.0 $14,236.2396 LF $A6 $18,216.0 $35.95 $14,2361 $ED $13,)610 A.l.b.e'FUSIBLE PVC,AW WA C9UO DR38 p0.10 WATER MAIN $6,868.0 $6,868.0 68 LF $301 $6,gfig.0 $]25.48 $8,532.64 $150 $30,200.0 MAIN 1.A.l.c.12 NC,AWWA C900,OR38 WATER $53,399.5 $41,901513 $66.5 $53,399.5 $52.19 $41,9D8.5) $80 $64,240.0 80-12 512,500.0 $8,847.155 EA 52,500.0 512.5000_$1,769.43$8.84).15 $l,mD$91"1 -13 402.4.1.A.1.b.12'GGATE VALVE $21,39D.D $15,648.3 6 EA $3,565.0 $21,390. $2,608.06$15,648.36 $3,730.0$22,380.0 a.3/4"SINGLE WATER SERVICE .14 CONNECTION $5,436.0 $3,696.66 3 EA $1,812.0 $5,436.0 $1,232.22$3,696.66 $3,000.0$9,000.0 404.4.1.A.1.6.3/4'DOUBLE WATER SERVICE 15,143.80000000 4 5 501. .0$20,230 $15,143.810 EA $2,023.0 20230.0 51,514.38 DDO1 $4,200.0$42,ODGO 4.1.BIl.a.B'PVC,ASTM D3034,SDfl -16 $29,325.0 $29,325.0575 LF $Sl 39335.0 551.02 $29,336.5 $90 $51,750.0 So 1.4.1.B.1.b530"PVC,ASTM D3034,SDR -17 SEWER $136,955.0 $122,609.254B LF $53.J5 $136,955.0 $48.12 $122,609.16 $13D $331,24DO 501.4.1.B.1.<.10'FUSIBLE PVC,ASTM D3034,SDfl -18 $28,160.0 $15,6:DOED LF $3S2 28160.0 5261.)7 $21,021.6 $195 $lB'_.0 502.4.1.A.1.48'STANDARD SANITARY SEWER -19 $52,380.0 $52,380.012 EA $4,365.0 $53,380.0 5),56:.2)590,831.24 $),000D$E4,00DD 502.4.1.D.1.48"SANITARY SEWER DROP MANHOLE g0-20 $15,909.0 $3,600.0 3 EA $5,303.0 $15,909.0 $13,103.4$39,310.32 $],200.0$3,60D.0 503.4.1.AI1.8"IT-TYPE CIEANOUT PER MERIDIAN SO- p0-21 Rl $1,160:0 11:000.0 1 EA $1,160.0 $1,160.0 $1,65).37$1,65).3) $1,000.0 1I,ODD.O -22 503.4.1.A.3.IEWERIERIICECLEANOUT $1,195.0 $1,995.0 3 EA $665 $1,995.D $922.)e $2,768.34 $1,ODOD$3,LLUU p0.23 PIPE(MAIN To P.LJC ASTM D303A,SEWER SERVICE$3,192D $3,192D 133 LF $24 $3,192.D $46.01 $6,119.33 $1DD $13,3000 Al.b.4'PVC,ASTM D3D34,SEWER SERVICE -24 PIPE(P.L.TO BUILDING) $2,690A $2,690A 114 LF $23.6 $2,"14 $155.89 $1),))1.46 $2D0 $22,80D.O g625 MAIN I.D.1.4 SEWERSERVICE CONNECTION TO $3,1)6D $3,1J6D 4 EA $IRA $3,1J6.D $1,668.03$6,672.12 $1,000D$4,000D STORM GRAIN2PIPEC AWWAC9D0,WATERCLA55 $1,632D $1,632D 32 $51 $1,632A $1D5.88 $3,388.16 $15D $4,80RD :2J $16181 111,429.4 131 SY 512425 116,898.0 $ 84.04 $11A29A4 $1GG $13,600.D 1001.4.1.A11CSEDIMENTCONTR0 $11,225.0 $4,24 251 $11,225.0 $11,225.0 $4,24).25$4,24J.25 $1D,ODUD$30000.0 p0-29 ..... $3,500.0 $1,309.75 25 EA $140 $3,500.0 $ 52.39 $1,309.J5 $110 $2,750.0 1103.4.L.A.1.TflAFFIC EZOL $33,JODD $33,J0DU1 $33,700.0 $33,JD0.0 $5),035.0$SJ,O35.0 $)D,OW.0$)0,0DUD :101 2010A.1.A.1.MOBILIZAT ON $46,000.0 $46,000.01 US $46,000.0 $46,000.0 $)2,523.05)2,5230) $ 61,500.0$61,11.0 -32 SP-1 ABANDON E%ISTING SEW ER MAIN $3,9J5.0 $3,9J5.0 15 EA $265 �3,9J5.0 $2,2R.32534,084.8 $600 $9,OW.0 SP-2 CONNECT EXISTING SEWER SERVICE TO NEW 2),491.10000000 —3 SEW $35,796.0 $27,491.138 EA $942 $35,796.0 $723.45 DD03 51,200.0$45,E00.0 SP-3 COAT INSIDE OF SEWER MANHOLE WITH g 4 PROTECTIVE LINER $21,J12D $15,256.54 EA $5,428.0 $21,712.0 $3,B14.13$1$,2$6.$2 $%D00.0$21),—.0 SPA CONNEC EXISTING WATER SERVICE LINE TO n435 NEW WATER MAIN $1,812D $1,000D 1 EA $1,812.0 $1,812.0 $1,356.91$1,356.51 $1,000.0$1,00BA J,209 539999999 -36 SP-S ABANDON 1I111 WATER MAIN $1,590.0 $1,590.0 6 EA $265 $1,590.0 $1,201.59 999 $800 $4,8000 37 Sp -6 ABANDON EXISTING WATER SERVICE $2,3J3.0 $2,3J3.0 21 $113 $23J&D $596.62 $12,521D2 $1,DDOD$21D000 n0.38 SP-))AWN SOD RESTORATION $5,628.0 12,—D SODS SF $5.6 $5,628.0 $).04 $),D)5.2 $2 $2,010.0 SP-8 CONNECT CXISTI NG WATER ONES TO NEW -39 WATER SERVICE $4,074D $4,OJ4D 21 EA $194 $4,074.0 $424.07 $8,905.4) $3,800.0$79,800.0 SP-9 REMOVE EXISTING 6"WATER MAIN FROM 9D40 FISTING I5"STEELCASING $2,9J0.0 $2,910.0 55 LP $54 $2,9)0.0 $3)2.82 $20,505.1 $]00 $5,500.0 SP-SOTRAFFIC RATED VAULT $3,360.0 $3,3ED.0 4 5BA0 $3360.0 $2,834.11$11,336.44 $1,200.0$4,80D.O — SP-11 SEWAGE BY-PASS PUMPING $9,950.0 $9,950.0 1 LS $9,950.0 $9,950.0 $40,145.3$40,145.38 $30,184.0$30,184.0 .43 SP-12-WATER SERVICE LINE(METER TO BUILDING) $1,4J0D $1,4J0D 70 LF $21 $1,470.0 $92.11 $6,44).) $20D $]4,000.0 SP-13-LINE THE BOTTOM ANDTHE SEWER MAIN SIDE OF THE WATER MAIN TRENCH WITH -44 POLYETHYLENE UNER,B MILMINIMUM THICKNESS $1,116D $1,116.0 279 LF $4 $1116.0 $12.64 $3,526.56 $10 $2,790.0 Page 131 Item#s. CONTRACT CHECKLIST I. PROJECT INFORMATION Date: 12/1/2020 REQUESTING DEPARTMENT Public Works Project Name: Sewer and Water Main Replacement- Chateau-Jericho-Willowbrook Project Manager: Dean Stacey Contract Amount: $1,329,000 Contractor/Consultant/Design Engineer: Civil Survey Consultants-Titan Technologies/Contractor Is this a change order? Yes ❑ No ❑ Change Order No. II. BUDGET INFORMATION (Project Manager to Complete) III. Contract Type Fund: 60 Budget Available(Purchasing attach report): Department 3490/3590 Yes ❑ No ❑ Construction ❑ GL Account 96140/93505 FY Budget: 2020 Task Order ❑ Project Number: 10917.13 Enhancement: Yes ❑ No ❑ Professional Service ❑ Equipment ❑ Will the project cross fiscal years? Yes❑ No ✓❑ Grant ❑ IV. GRANT INFORMATION-to be completed only on Grant funded projects Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded) N/A N/A N/A N/A Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach V. BASIS OF AWARD BID RFP/RFQ TASK ORDER Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category (Bid Results Attached) Yes 0 No ❑ (Ratings Attached) Yes ❑No Date MSA Roster Approved: Typical Award Yes 0 No ❑ If no please state circumstances and conclusion: Date Award Posted: 1/13/2021 7 day protest period ends: January 20,2021 VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION PW License 15853 Expiration Date: 6/30/2021 Corporation Status Active-Good Standing Insurance Certificates Received(Date): Expiration Date: Rating: Payment and Performance Bonds Received(Date): 2/8/2021 Rating: A++ Builders Risk Ins.Req'd: Yes ❑ No J❑ If yes,has policy been purchased? (Only applicabale for projects above$1,000,000) VII. TASK ORDER SELECTION (Project Manager to Complete) Reason Consultant Selected ❑ 1 Performance on past projects Check all that apply ❑ Quality of work ❑ On Budget ❑On Time ❑ Accuracy of Construction Est ❑ 2 Qualified Personnel ❑ 3 Availability of personnel ❑ 4 Local of personnel Description of negotiation process and fee evaluation: Reviewed like projects(Meridian Rd-Cherry to Ustick and Linder Rd-Franklin to RR Tracks). Kyle Radek 12/1/2020 Enter Supervisor Name Date Approve Vill. AWARD INFORMATION Date Submitted to Clerk for Agenda: February 9,2021 Approval Date 2-16-2021 By: City Council Purchase Order No.: Date Issued: WH5 submitted (Only for PW Construction Projects) NTP Date: Page 132 Contract Request Checklist.5.24.2016.Final Item#9. City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2020 Through 9/30/2021 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 95000 Service Line/Main Replacement 1,316,000.03 0.00 1,316,000.03 100.00% 10135.c Services during Bidding & 0.00 674.05 (674.05) 0.00% Construction Gregory Lift Station 10594.c Water Sewer Main 0.00 4,607.61 (4,607.61) 0.00% Replacement - E State Ave Meridian to Cathy 10594.d Water & Sewer Main 0.00 44.22 (44.22) 0.00% Replacement E State Ave Construction 10597 Watermain Replacement- NW 0.00 6,084.00 (6,084.00) 0.00% 11th ave-W. Fairwood to Delmar 10708.b Water & Sewer Main 0.00 14,633.15 (14,633.15) 0.00% Replacement - W Pine, Meridian to NW 3rd 10917 Sewer Main Replacement - E 0.00 27.00 (27.00) 0.00% Chateau N Jericho 11079.b ITD Eagle Rd - Franklin Rd 0.00 6,537.00 (6,537.00) 0.00% to Leslie Dr - Water Relocation Carr... Carryforward 613,920.00 0.00 613,920.00 100.00% Total Capital Outlay 1,929,920.03 32,607.03 1,897,313.00 98.31% TOTAL EXPENDITURES 1,929,920.03 32,607.03 1,897,313.00 98.31% Page 133 Date: 12/10/20 02:59:40 PM Pag Item#9. City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3590 - WW Construction Projects From 10/1/2020 Through 9/30/2021 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 95000 Service Line/Main Replacement 849,999.96 0.00 849,999.96 100.00% 0000 NON-DEPARTMENTAL 0.00 212.76 (212.76) 0.00% 10135.c Services during Bidding & 0.00 11,271.41 (11,271.41) 0.00% Construction Gregory Lift Station 10594.c Water Sewer Main 0.00 35,647.29 (35,647.29) 0.00% Replacement - E State Ave Meridian to Cathy 10708.b Water & Sewer Main 0.00 14,416.85 (14,416.85) 0.00% Replacement - W Pine, Meridian to NW 3rd 10917 Sewer Main Replacement - E 0.00 6,709.00 (6,709.00) 0.00% Chateau N Jericho 11066.b W Washington Sewer Main 0.00 198,972.50 (198,972.50) 0.00% Rehab - NW 7th to NW 5th 11073.a Sewer Main Replace-E 0.00 21,675.00 (21,675.00) 0.00% Broadway-NE 3rd to NE 6th St Consult Carr... Carryforward 1,949,549.04 0.00 1,949,549.04 100.00% Total Capital Outlay 2,799,549.00 288,904.81 2,510,644.19 89.68% TOTAL EXPENDITURES 2,799,549.00 288,904.81 2,510,644.19 89.68% Page 134 Date: 12/10/20 03:00:33 PM Pag Item#10. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Interagency Mutual Aid and Memorandum of Agreement for Peace Officer Training Between the City of Meridian and the City of Nampa to Update Signatures of Authority Page 135 Item#10. s INTERAGENCY MUTUAL AID AND MEMORANDUM OF AGREEMENT FOR PEACE OFFICER TRAINING BETWEEN CITY OF MERIDIAN AND CITY OF NAMPA This INTERAGENCY MUTUAL AID AND MEMORANDUM OF AGREEMENT FOR PEACE OFFICER TRAINING BETWEEN CITY OF MERIDIAN AND CITY OF NAMPA ("Agreement") is made this 16th day of Februga 2021 by and between the City of Meridian and the City of Nampa (collectively, "Parties"). WHEREAS, the Parties have established and operate respective police departments as provided by Idaho Code Section 50-209 and,pursuant to Idaho Code sections 50-301, 67-2326, 67-2328(6), 67-2337(4) are authorized to enter into this agreement; and WHEREAS, the Parties hereto are mutually interested in encouraging and supporting joint training for prospective officer candidates, and recognize that through cooperation, public resources can be leveraged to eliminate duplication of efforts, realize economies of scale, standardize processes and requirements, and strengthen public safety on a region wide basis; and WHEREAS, the Parties desire to be able to voluntarily assist each other, when needed, by the exchange of law enforcement services and facilities, in order to realize the most efficient use of their respective powers, cooperate to their mutual advantage, and provide mutual aid in a manner that will best accord with geographic, economic, population, and other factors related to the needs and development of the respective Parties; NOW, THEREFORE, in consideration of the mutual terms, covenants, and conditions contained herein and the recitals set forth which are a material part of the Agreement, the Parties agree as follows: I. DEFINITIONS. A. Police Chief. The department head and/or his/her duly authorized representative,having primary peace officer jurisdiction within the territory. B. Officer: Any sworn peace officer employed by a party. C. Trainee: An employee of either party hired provisionally pending training, certification, and swearing in as a peace officer. D. Trainer: An officer employed by a Parry assigned and duly qualified to provide peace officer training to Trainees. E. Requesting Party: The party requesting or accepting law enforcement services or assistance pursuant to this Agreement. F. Assisting Party: The parry providing law enforcement services or assistance pursuant to this Agreement. MPD AND NPD MUTUAL AID AND TRAINING ACADEMY MOU PAGE 1 Page136 Item#10. G. Assistance or Aid:Provision of law enforcement services and duties, including the prevention, investigation and detection of crime, and the enforcement of penal, traffic, or highway laws. 11. PURPOSE AND SCOPE OF AGREEMENT. A. Mutual aid. This Agreement establishes the terms and conditions under which the Parties undertake cooperative law enforcement operations through mutual assistance within each party's respective jurisdiction. The duty of each party to provide assistance to the other is discretionary, but each party agrees that it will provide such assistance to the extent that it determines that it has sufficient equipment and personnel to provide the requested assistance. Each party agrees that the purpose of this Agreement is not to provide usual law enforcement duties for the other, and that it has no right to demand assistance of the other party. B. Cooperative training. This Agreement establishes the terms and conditions under which the Parties cooperate to provide officer training to Trainees employed by either or both Parties. III.ADMINISTRATION OF AGREEMENT. A. Working Group. This Agreement shall be administered by a working group comprised of the Nampa Police Chief or designee, the Meridian Police Chief or designee, a Trainer employed by the Nampa Police Department, and a Trainer employed by the Meridian Police Department. The Working Group shall meet at least annually and at any other time subject to the call of any member thereof. B. Day-to-day operations. The day-to-day business and affairs of this Agreement shall be administered, as herein provided, by the Working Group. C. Expenditure of funds. Any expenditure of funds in the furtherance of the objectives set forth in this Agreement shall require prior approval by each Party's respective governing board. IV. EXTRATERRITORIAL EXTENSION OF PEACE OFFICER AUTHORITY. A. Consent. The respective Police Chiefs of the Parties severally consent that the authority as a peace officer of the officers of each Party is hereby extended into the jurisdiction or territory of the other Party, where requested by the Police Chief or other officer upon recognition of a situation or circumstance within the jurisdiction or territory of a Party which requires law enforcement action or other emergency action. B. Prior request for assistance. Requests for assistance involving major occurrences which may require a large number of officers,resources, or a considerable investment of time shall be made pursuant to the assisting agency's relevant departmental policies. Commanding officers or designees may mutually establish pre-incident plans indicating MPDAND NPD MUTUALAID AND TRAININGACADEMY MOU PAGE 2 Page137 Item#10. the type and locations of potential areas where mutual assistance may be needed. C. Immediate request for or provision of assistance. Requests for immediate or emergency assistance may be made by an officer of either Party. D. Voluntary provision of assistance. An officer of either Party may provide voluntary assistance or voluntarily initiate a law enforcement action in the jurisdiction of the other Party, subject to the provisions of this agreement. E. Joint law enforcement operations. Any joint law enforcement operations utilizing the facilities, equipment, or personnel of the Parties shall be deemed within the purview of this Agreement and be subject to all provisions hereof unless otherwise provided for by separate written Agreement. F. Report provision of assistance. Pursuant to Idaho Code section 67-2337(5), the Party whose officer is providing assistance,whether pursuant to an immediate request for or voluntary provision of assistance shall report, as soon as safety allows, to the requesting law enforcement agency. G. Liability. Pursuant to Idaho Code section 67-2337(4), the Party whose officer is providing aid shall be responsible for any liability arising from the acts of its employees participating in such compact. Each Party shall assume complete liability for damages, claims, expenses, or injuries attributable to the conduct of its officers. H. Aid voluntary. In all instances of assistance, whether requested or voluntary, the assisting party may render such assistance as it can provide in consideration of its own law enforcement needs at the time, and may at any time and in its sole discretion withdraw such assistance when the officer or resources are needed in their own jurisdiction. I. Territorial limits. All assistance rendered under this Agreement shall be within Ada County and Canyon County. J. Control and responsibility. Officers of the requesting party shall be primarily responsible for making and processing arrests, impounding property, and/or safeguarding lives or property within the territorial boundaries of its jurisdiction. When an assisting officer, while in the requesting party's jurisdiction, takes a person or property into custody, such officer shall relinquish custody of said person or property at the earliest convenience to an officer of the requesting party for disposition in accordance with the laws and policies of the requesting party's jurisdiction. K. Subpoenas; prosecution. Officers of the assisting party who are subpoenaed to court as a result of providing assistance shall honor and comply with such subpoenas. Officers of the assisting party shall cooperate and participate in the prosecution of any cases which arise from such assistance. Each Party shall bear all costs and pay MPD AND NPD MUTUAL AID AND TRAINING ACADEMY MOU PAGE3 Page138 Item#10. all compensation associated with their officers in answering subpoenas or making court appearances. This provision shall survive termination of this Agreement. L. Standard of conduct. Officers providing assistance under this Agreement shall meet the standards of conduct set forth in its employing agency's policies and in Idaho law. M. Compensation. No compensation shall be due for services rendered or equipment furnished under this Agreement. Each party agrees to be responsible for the payment of compensation and benefits for its officers who provide mutual assistance under this Agreement. Each party shall budget for expected expenses under this Agreement. Officers of the assisting party shall not be considered employees of the requesting party; each party shall be responsible for all wages, benefits, insurance, and worker's compensation for its respective officers. N. Jurisdiction; authority. Nothing in this Agreement shall be construed as either limiting or extending the lawful jurisdiction of either Party other than as set forth herein. All law enforcement powers; all privileges and immunities from liability; all exemptions from law, ordinances, and rules; all disability, worker's compensation, and other benefits inuring to officers, agents, or employees in the performance of their respective functions within their respective territorial limits shall apply to officers to the same degree and extent while engaged in the performance of any of their functions and duties extraterritorially under the provisions of this Agreement. V. PROVISION OF EQUIPMENT. A. Shared use. Inrendering mutual assistance, each party's officers shall be responsible for the provision and maintenance of their own equipment, materials, and supplies, except in cases of emergency, where it appears to the officers involved that the sharing or use of equipment owned by the other Party is necessary or proper. B. Damage. Each party shall bear the costs for any damage done to equipment it owns, regardless of the locus of such use, except that if a Party requests the use of the other Party's equipment without the involvement of officers from the Assisting Party in the deployment and/or use of the equipment, the requesting party shall be responsible for any and all damage to the equipment. VI. TRAINING ACADEMY. The Parties agree to work together to jointly establish and operate a basic patrol training academy for Trainees, canine patrol academy for officers, and other academies deemed expedient by the Working Group ("Academy"). Each and all Academies shall occur pursuant to the following conditions: A. Trainers appointed. Each Party shall provide Trainers to teach the Academy. B. Trainer certification. All Trainers shall be duly certified by Idaho Peace Officer Standards and Training ("POST") to provide the training. M PD AND N PD MUTUAL AID AND TRAI N I N G ACADEMY M OU PAG E4 Page139 Item#10. C. Academy curriculum. The curriculum used in the Academy shall be as established or approved by the POST Council. D. Certification standards. In order to receive a certificate of graduation, Trainees or Officers must successfully complete all training and testing. E. Scheduling; supplies. The Working Group shall collaborate to establish the dates, times, locations, rules and regulations, and order of curriculum presented in the Academy; to determine what materials and supplies are needed; and to allocate the costs of same between the Parties. Each Party shall be responsible for communicating information and expectations about the Academy to its respective Trainees or Officers enrolled in the Academy. F. Rules and regulations. Officers, Trainers, and Trainees shall comply with the written rules and regulations duly reviewed and adopted by the Working Group, a copy of which shall be provided to all participants. G. Trainees. It is the responsibility of each Party to: I. Provide adequate physical and mental screening and preparation of its Officers and Trainees, if necessary for participation in Academy training and activities. 2. Provide for the payment and provision of wages, benefits, and workers' compensation coverage for its Officers and Trainees. 3. Bear the risk of any loss or damage to its facilities or equipment, or injury to its Officers or Trainees occurring as a result of the performance of any activity pursuant to this Agreement, unless such loss or damage is attributable to the tortious conduct of another party. 4. Provide adequate training and/or certification and/or licensure of its Officers and/or Trainees if required as a condition of providing or participating in Academy training and activities. H. Recruiting. The Parties will not actively attempt to recruit Trainees employed by the other Party, and will not hire Trainees within eighteen(18)months of their completion of the basic Academy unless mutually agreed upon by both Parties. VII.GENERAL TERMS. A. Termination. This Agreement may be terminated upon thirty (30) days' written notice by either Party. B. Effective Date. This Agreement shall become effective upon the date upon signature by both parties' respective governing boards. C. Hold harmless. Each agency will hold harmless every other agency and, as applicable, its officers, directors, commissioners, managers, employees, contractors, agents, and representatives from and against any and all claims or actions for loss, injury, death, MPD AND NPD MUTUAL AID AND TRAINING ACADEMY MOU PAGES Page140 Item#10. costs, damages, liabilities, losses, costs or damages resulting from activities related to this Agreement. D. Non-Appropriation. The Parties acknowledge and agree that the validity of this Agreement is based upon the availability of public funding under the authority of the Parties' respective statutory mandates. E. Applicable law. This Agreement shall be governed by and construed in accordance with the statutes and constitution of the State of Idaho, including, without limitation, Article VIII, Section 3, of the Idaho Constitution. F. Entire agreement. This Agreement contains the entire agreement of the Parties and supersedes any and all other agreements or understandings, oral of written, whether previous to the execution hereof or contemporaneous herewith. G. Approval required. This Agreement shall not become effective or binding until approved by the respective governing body of each party hereto. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the dates written below. CITY OF MERIDIAN: Dated this 16th day of February 2021. By: Robert E. Simison,Mayor 2-16-2021 T y Basterrechea, Police Chief Attest: -------------------------------------------- Chris Johnson, City Clerk 2-16-2021 CITY OF NAMPA: Dated this_ day of 2021. By: Debbie Kling, Mayor Joe Huff, Police Chief Attest: -------------------------------------------- Deborah Rosin, City Clerk MPD AND NPD MUTUAL AID AND TRAINING ACADEMY MOU PAGE6 Item#11. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Resolution No. 21-2256: A Resolution Vacating the 20' Wide Landscape Easement Platted on the South Property of Lot 5, Block 3 of Olson and Bush Subdivision No. 2 in the City of Meridian, Ada County, State Of Idaho; and Providing an Effective Date Page 142 RESOLUTION NO. 21-2256 CITY OF MERIDIAN BERNT,BORTON, CAVENER, BY THE CITY COUNCIL: HOAGLUN, PERREAULT, STRADER A RESOLUTION VACATING THE 20' WIDE LANDSCAPE EASEMENT PLATTED ON THE SOUTH PROPERTY OF LOT 5, BLOCK 3 OF OLSON AND BUSH SUBDIVISION NO. 2 IN THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on February 2, 2021 the City Council of Meridian, held a hearing on the vacation of the 20' wide landscape easement platted on the south property of Lot 5, Block 3 of Olson and Bush Subdivision No. 2 in the City of Meridian, Ada County, State of Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the 20' wide landscape easement platted on the south property of Lot 5, Block 3 of Olson and Bush Subdivision No. 2 in the City of Meridian, Ada County, State of Idaho, as attached in Exhibit A, is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 16th day of February, 2021. Approved by the Mayor of the City of Meridian, Idaho, this 16th day of February, 2021. Mayor Robert E. Simison Attest: Chris Johnson, City Clerk KB Fabrication&Welding—Vacation—H-2020-0121 Page 143 Item#11. EXHIBIT A Recorded Plat(date: November 2004) OLSON AND BUSH SUBDIVISION NO. 2 A PORTION CF WE SE 1/4, SECTION a. 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Q I w,t'�Irt+L>ir Ntl.�tp1757p "r � IJI� I c+.�r.I 0 Subicct s r 4 s , 1 Lot gj a�r+oev I..tTsa.r.seuPi r s µ F z BUM ;� �o I i 1 ^� "z 7� MOCK 3 p TLMA all'ACNO-.•+,�R'` 10.i'tl P(TNI' p •�_� F , I�M.".CHC fi �SEaCNY* i 1 .Ldi IY7f -- -- n37RIIyrJfQN�S_^.ni---''P t: EOIN173R5�'JS:�^..�.. o.nx N Ilr91":b_x tu.sq' - f 1 H�y Existing landscape — 4A Ci1StiETICRt RE'DR--J I'� Lnt G,Black j UNPL G(sSW AND er sdt I EE UIOU5TRIAL PA41( 1 Er 17GE6D 3 vf'Olsan i 81 and Bush t Subdivision I j No.3(part j Of the t t t deveinpinent i t but different Plat) KB Fabrication &Welding Vacation H-2020-0121 Pa e 144 9 Agenda Item City Attorney's Office Annual Report Meridian City Prosecution and Police Advice Services Denyce Udink and Kevin BorgerBoise City Attorney’s Office February 2021-Meridian City Council PROSECUTION SERVICES PROSECUTION SERVICES CASELOAD BREAKDOWN Total hearings: 8,425Total charges: 5,153Total cases opened: 3,763 MERIDIAN Total number of hearings: 29,979Total charges: 16,939Total cases opened: 12,572 BOISE CITY ATTORNEY’S OFFICE Police Advice Services Review internal affairs matters as requested•Handle subpoena duces tecum review for the Department•Process evidence, property and weapons dispositions•Assist with projects as assigned by Command Staff•Attend Command Staff meetings and briefings or other meetings as needed•Answer legal questions regarding investigations, subpoenas, court processes, etc.•One dedicated police advisor to: One paralegal to review public records requests under the supervision of an attorney Police Advice Services are certified by the Idaho Peace Officer Standards and Training (POST) attorneys providing the training –Classroom training & block training •In person or virtual briefing trainings (slideshows)•Paper briefing bulletins•Email•Legal updates are provided in various formats: DepartmentThe Police Advice Team also provides regular legal updates for the Police Advice Circuit Court of Appeals and th Court of Idaho, the 9briefed on recent case law from the Supreme In addition to those topics, officers are regularly Updates or additions to criminal codes•Proper evidence handling techniques•Effective use of police body worn cameras•mentally ill personsAppropriate use of force when dealing with •Examples of past trainings include: Services On regarding major incidentsConsulting with Command Staff returns arrest or search warrants and Obtaining and/or executing fileDiscussing what if any charges to principles that may apply regarding constitutional come up in the field, many Answering legal questions that team, available 24/7 to assist with: call -access to our office’s rotating onadvisor, the Department also has Aside from a dedicated police Call Team- Questions THANK YOU! Item#13. (:> E IDIAN*-----, AGENDA ITEM ITEM TOPIC: Planning Department: Valley Regional Transit Fiscal Year 2021 Cooperative Agreement Page 145 Item#13. C� fIEN , IN4, IDAHG-. MEMO TO CITY COUNCIL Agenda Topic on the City Council Agenda From: Miranda Carson, Coordination Planner Meeting Date: February 16, 2021 Presenter: Caleb Hood, Planning Division Manager Estimated Time: 15 minutes Topic: Valley Regional Transit FY21 Cooperative Agreement Attached is the FY 2021 Cooperative Agreement between Valley Regional Transit(VRT) and the City of Meridian. Some slight changes have been made from the FY 2020 agreement. • The cost allocation methodology was updated, shifting slightly the estimate cost per service, but not greatly affecting the total cost. • An exhibit reflecting the services provided by our contribution to VRT is attached to the FY 2021 Cooperative Agreement. • Coronavirus Aid, Relief, and Economic Security (CARES) funding is available to address direct expenses and economic impacts of COVID-19. VRT is eligible for CARES act dollars. With CARES funding and the new methodology, the components of service are no longer itemized with specific costs. This provides flexibility to VRT to apply CARES funds where eligible. The CARES funds will largely be covering the Rides-to-Wellness service in Meridian. With the current Rides-to-Wellness covered by CARES funds still available, the Community Development staff and VRT are proposing a pilot expansion of the Rides-to-Wellness service. This expansion would provide rides to veterans between the City and the Veterans Administration in Boise.With Council approval, funds currently budgeted would be used. The program is also eligible for partial federal funding which VRT would pursue. The new fixed service in Meridian between the Village and Ten Mile is planned to be delayed to FY 2022. This is due to the impact of COVID-19 on public transit. Community Development and VRT staff agree the launch of the service at this time would not be as successful as waiting. There are financial implications to the delay.$51,250 was paid to VRT by the City in FY20 and credited to FY21 for the new service. Due to the delay of the new service with Council approval, these funds would be credited to other services in the FY21 year. This is the preference of both Community Development and Finance staff. Page 146 Item#13. COOPERATIVE AGREEMENT BETWEEN VALLEY REGIONAL TRANSIT AND CITY OF MERIDIAN FOR PUBLIC TRANSPORTATION FINANCIAL CONTRIBUTION THIS COOPERATIVE AGREEMENT ("Agreement") is entered into this 1st day of October 2020 by and between VALLEY REGIONAL TRANSIT, a regional public transportation authority authorized under Chapter 21, Title 40, Idaho Code ("Authority"), and the City of Meridian, a municipal corporation organized, existing and authorized under Chapter 1, Title 50, Idaho Code ("City") RECITALS a. Authority is the regional public transportation authority created to serve Ada and Canyon Counties, pursuant to Chapter 21, Title 40, Idaho Code, and as a result of November 3, 1998 public referendum. Authority provides publicly funded or publicly subsidized transportation services and programs in Ada and Canyon counties. b. City is a municipal corporation authorized under Chapter 1, Title 50, Idaho Code. C. Idaho Code § 40-2109(7) provides that Authority may enter into cooperative agreements with the state, other authorities, counties, cities and highway districts under the provisions of Idaho Code § 67-2328, which expressly authorizes public agencies to enter into agreements with one another for cooperative action for purposes within the power, privilege, or authority of said agencies. d. Idaho Code § 40-2110 provides that counties, cities, highway districts and other governmental entities in the region may enter into cooperative agreements with the regional public transportation authority in order to contribute funds from any source in recognition of costs of the authority. e. Authority develops funding requests through an approved cost allocation methodology. There are four categories involved in generating the initial funding request: general assessments, service and capital contributions, and special assessments. f. Authority has budgeted $272,284 for City to contribute to support services, capital and regional overhead expenses. City has budgeted the same amount representing the City's fair share of support for services, capital, and regional overhead, as set forth in Exhibit 1. g. Authority generally follows the allocation methodology to designate how City contributions are used. However, Authority may leverage City contributions as local match to optimize utilization of both local and federal sources of funding to ensure the most effective use of all revenue sources. Page 1 of 5 Page 147 Item#13. AGREEMENT NOW, THEREFORE, in consideration of foregoing recitals, which are made a part of this Agreement and not mere recitals, and for other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, it is mutually agreed as follows: Section 1. Term This Agreement shall be in effect from the 1st day of October 2020, and will terminate on the 30th day of September 2021, unless earlier terminated pursuant the mutual written agreement of the parties hereto. Section 2. Purpose The purpose of this Agreement is: (a) For City to pay $272,284 to Authority for Fiscal Year 2021 expenses pertaining to services, capital, and regional overhead required to support the regional transportation services within the City's jurisdiction, as set forth in Exhibit 1. (b) For Authority to use City's contribution for service, capital, and regional overhead expenses included in the annual FY2021 budget to support services within City's jurisdiction. (c) For Authority to leverage City's contribution with matching federal fundingto optimize all revenue sources available for operations, capital, and regional overhead. Section 3. Compliance Authority, in using said City's contribution shall comply with all conditions required by applicable federal, state and local laws and regulations, and shall maintain, in accordance with generally accepted accounting practices and principles, records and books of account regarding said assessments and operating costs. Section 4. Payment (a) City shall pay its general assessment and service contribution of $272,284 within 30 days of invoice. (b) Authority shall provide City a quarterly status report on capital or other special projects. (c) Payment shall be made directly to Authority at the following address, unless City is notified in writing by Authority of a new address: Valley Regional Transit 700 NE 2nd St Suite 100 Meridian, Idaho 83642 (d) City's address, for the purpose of invoice, notice or correspondence, unless Authority is notified in writing by City of a new address, is as follows: City of Meridian 33 E. Broadway Meridian, Idaho 83642 Page 2 of 5 Page 148 Item#13. Section 5. Contact Information (a) Authority point of contact for this agreement is: Jason Jedry, Controller,iiedry@valleyregionaltransit.org, 208.258.2709 (b) City point of contact for this agreement is: Miranda Carson, Comprehensive Associate Coordination Planner, mcarson@meridiancity.org Section 6. Miscellaneous (a) Each party hereto represents and warrants that each person executing this Agreement on behalf of such party is, at the time of such execution, duly authorized to do so by such party's governing body, and is fully vested with the authority to bind such party in all respects. (b) If any provision of this Agreement is held invalid, illegal, or unenforceable, the remainder shall be construed to conform to the intent of the parties, and shall survive the severed provisions. (c) Except as provided otherwise herein, this Agreement and any attachments hereto constitute the entire Agreement between Authority and City concerning the subject matter hereof. The provisions of this Agreement shall be construed as a whole and not strictly for or against any party. (d) The captions and headings in this Agreement are for reference only and shall not be deemed to define or limit the scope or intent of any of the terms, covenants, conditions or agreements contained herein. (e) This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third party beneficiary rights in any person not a party hereto. (f) This Agreement shall be binding on the parties hereto, and their successors and assigns. Section 6. Indemnification To the extent permissible by law,Authority shall indemnify, defend, protect and hold harmless City, and it's officers, agents and employees, from and against any and all liabilities, losses, suits, claims,judgments, fines or demands arising by reason of injury or death of any person or damage to any property, including all reasonable costs for investigation and defense thereof(including but not limited to attorney fees, court costs, and expert fees), of any nature whatsoever (collectively, "Claims") arising out of or incident to this Agreement, and any renewal or extension thereof, and arising out of or caused by the negligent or intentional acts or omissions of Authority, it's officers, agents and employees, regardless of where the injury, death, or damage may occur, except to the extent any such Claims arise out of or are caused by the negligent or intentional act or omission of City or its officers, agents and employees. City shall give to Authority reasonable notice of any such Claims. Authority shall notify City of the counsel to be used in carrying out its obligations hereunder. City must state any reasonable objection that it may have regarding the use of said counsel. The provisions of this section shall be deemed to be a separate contract between the parties and shall survive the expiration or any default, termination or forfeiture of this Agreement, and any renewal or extension thereof. Notwithstanding anything to the contrary in the foregoing, City's right to indemnification pursuant to the foregoing shall be limited to indemnification for such Page 3 of 5 Page 149 Item#13. Claims for which City incurs actual liability or expense. The foregoing indemnification includes, without limitation, any Claim arising out of or caused by the noncompliance of any services, programs, or activities provided by Authority under this Agreement with all applicable federal, state, and local statutes, regulations, and requirements, including, but not limited to, the Americans with Disabilities Act(ADA). Notwithstanding anything to the contrary in the foregoing, (i) no employee or officer of Authority shall be personally liable to City under this Agreement, (ii) with respect to third party Claims, both Authority and City expressly reserve any and all of the privileges and immunities available to them, if any, under Idaho law, and (iii) the agreement of Authority to hold harmless or indemnify City shall be limited to, and be payable only from, Authority's available insurance or self-insurance coverage for liability assumed by contract available as a part of its general liability insurance program." EXECUTED and effective as of the date first above written. Valley Regional Transit: City of Meridian: Kelli Badesheim Robert E. Simison 2-16-2021 Executive Director Mayor Page 4 of 5 Page 150 Item#13. EXHIBIT 1 FY 2021 CITY OF MERIDIAN SERVICE AND CONTRIBUTION DESCRIPTION Pursuant to the FY 2021 Cooperative Agreement between Valley Regional Transit (VRT) and the City of Meridian for Public Transportation Financial Contribution, this exhibit outlines the public transportation activities in the four categories used to generate the contribution request. Regional Overhead: Supports regional planning efforts such as service expansion or revisions to improve transit connections and regional operations such as the regional customer service call center and regional transit Information Technology. In accordance with VRT's local cost allocation methodology, these costs are divided by each jurisdictions share of the regional population. Service Contribution: Meridian is served by routes 40 and 42 which run Monday - Friday and connect Meridian to both Boise and Nampa/Caldwell. VRT's cost allocation methodology distributes the costs of service proportionately to the miles travelled in each jurisdiction served. Approximately 21% of routes 40 and 42 operate within the City of Meridian. Meridian's service contribution was based on a total of 2,240 annual hours of fixed route service to support. Routes Total Annual Hours of Percent of Revenue Annual Hours of Service Miles in Meridian Service for Meridian 40, 42 10,897 20.56% 2,240 Capital Contribution: Supports the maintenance or purchase of physical infrastructure or assets. There were no capital contributions requested in FY2021. Special Assessment: Supports specific activities, projects or programs requested by the City of Meridian. In FY 2021 the City of Meridian special assessments go to support the operations of Harvest Transit and Rides2Wellness. Harvest Transit provides free transportation for seniors, persons with disabilities, and veterans from 9 a.m. to 3 p.m. Monday through Saturday within a designated service area in Meridian. The budgeted annual hours of service for Harvest Transit are 5,196. Rides2Wellness provides free transportation to eligible riders to medical appointments at participating clinics. Costs for this program are assessed on a per ride basis. The budgeted annual rides for Rides2Wellness is 13,297. The Federal Transit Administration provides a 50% match for local contributions to this program. Local contributions to this program come from St. Luke's, St. Alphonsus and the City of Meridian. Funding made available through the Coronavirus Aid, Relief and Economic Security (CARES) Act have also made it possible to pilot a service between Meridian and the Boise Veterans Administration Medical Center. The budget for this pilot is based on 2,600 annual rides. Funding for this pilot beyond FY 2021 is yet to be determined. Page 5 of 5 Page 151 0 Valley Regional Transmit FY2021 Cooperative Agreement ' Meridian City Council Date: 02/15/2021 VRT FY2021 Cooperative I Agreement Presentation Overview Update on FY21 Cooperative Agreement � • Delay fixed route expansion � • Cooperative Agreement update • Veterans Transportation Pilot Ovalleyreg ionaltransit - VRT FY2021 Cooperative Agreement Ten Mile to Kleiner Park Connection Fixed Route Expansion Delay z VRT board approved delaying the start of 3 WCherry Ln m a a service until FY2022 d"i n 3 A Meridian W Franklin Rd E Franklin Rd • Short-term Impacts of COVI D-19 • Ridership decline 'o Increase in Telework • Long-term growth • Residential and employment growth • FY2021 Service Credit applied to other services Ovalleyreg ionaltransit I 3 VRT FY2021 Cooperative Agreement Update annual cooperative agreement format to; • Reflect delayed service and local cost allocation • Simplify agreement • Provide transparency and the flexibility to leverage resources • Service Exhibit Ovalleyregionaltransit VRT FY2021 Cooperative Agreement ' Veterans Transportation __ Pilot Highlights • Timeline r • Spring 2021-Sept 2021 • Service Details • 7am-5pm M-F • Assumptions • Up to 10 trips/day • Next Steps r • Pilot roll-out and assessment Ovalleyregionaltransit Thank You . Questions? Stephen Hunt & Leslie Pedrosa shunt@valleyregionaltransit.org 1pedrosa@valleyregionaltransit.org