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2020-12-21 HPC Subcommittee HISTORIC PRESERVATION SUBCOMMITTEE MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Monday, December 21, 2020 at 4:00 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: Or join by phone: 1-669-900-6833 Webinar ID: ROLL-CALL ATTENDANCE ____ Blaine Johnston, President ____ Jacy Nary ____ Brian Fitzgerald ____ Josh Evarts, Vice President APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from November 17, 2020 Subcommittee Meeting NEW BUSINESS [ACTION ITEMS] 2. Create Strategic Transition Plan for History of Meridian Idaho Facebook Group 3. Plan Content for Initial Facebook Group Takeover FUTURE MEETING TOPICS / DISCUSSION NEXT MEETING: TBD ADJOURNMENT 1 HISTORIC PRESERVATION SOCIAL MEDIA SUBCOMMITTEE MEETING Parks and Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Tuesday, November 17, 2020 at 4:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://global.gotomeeting.com/join/916797853 Or join by phone: 1 866 899 4679 Webinar ID: 916-797-853 Meeting called to order at 4:50pm ROLL-CALL ATTENDANCE _x___ Blaine Johnston, President _x___ Josh Evarts, Vice President _x___ Jacy Nary _x___ Brian Fitzgerald NEW BUSINESS [ACTION ITEMS] 1. Discuss Possible Partnership and Next Steps with Robert Mortensen of History of Meridian Idaho Facebook Group The Subcommittee is interested in partnering with the History of Meridian Idaho Facebook group in order to maximize reach. The current administrator of the group, Robert Mortenson joined the meeting to discuss further. R. Mortenson asked about the group’s ability to delete comments or off topic posts and he would like more information about the intentions of the City. B. Johnston and J. Evarts explain that the Commission intends to use social media to expand awareness of the Commission, develop content that is relatable to participants, and to facilitate learning about local history. The Commission sees social media as a primary way 2 Item 1. of reaching the community. R. Mortenson stated that he is interested in sharing administrative rights with the Subcommittee in order to grow the Facebook group and have assistance in content creation. Through discussion, the Subcommittee decided that it would be best if each commissioner create a new profile with “Commissioner” in the title, for most effective posting and commissioner participation,. This will delineate the commissioner’s personal profile from their position as a City commissioner and give the commissioners some authority when posting on the group page. The commissioner profiles will have administrative access. J. Evarts proposed that himself and J. Nary go into the Historical Society archives about once a month, prepare content for 8-10 posts, and post the content throughout the month. The Subcommittee plans on acting as storytellers for Meridian history in an effort to record and preserve the knowledge that the Historical Society holds, especially Meridian’s historian, Lila Hill. The Facebook Group will facilitate the transition of knowledge as the Historical Society phases out. The Subcommittee and R. Mortenson agreed to this proposal. R. Mortenson also mentioned that he is okay with not being an admin and releasing the rights to the City, however, the Subcommittee stated they would rather partner with the group. In moving forward, J. Nary volunteered to do a tutorial for commissioners on how to create a new Facebook profile. The Subcommittee would like to ask Shandy Lam to provide technical training, and A. Belnap will establish the terms of service for entrance into the group. The Subcommittee will report back to the Commission and prepare to transition to the History of Meridian Idaho Facebook group around the first of the year. FUTURE MEETING TOPICS / DISCUSSION ADJOURNMENT J. Nary made motion for approval, seconded by B. Fitzgerald All ayes 3 Item 1.