2020-10-22 HPC HISTORIC PRESERVATION COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, October 22, 2020 at 4:30 PM
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Agenda
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall Consider joining the meeting virtually:
https://us02web.zoom.us/j/87915404962
Or join by phone: 1-669-900-6833
Webinar ID: 879 1540 4962
ROLL-CALL ATTENDANCE
____ Blaine Johnston, President ____ Josh Evarts, Vice President
____ Jacy Nary ____ Dawn Cronk
____ Donna Lusignan ____ Jody Ault
____ Brian Fitzgerald ____ Jessica Perreault, City Council Ex-Officio
ADOPTION OF AGENDA
NEW BUSINESS [ACTION ITEMS]
1. Minutes from August 2020 Regular Meeting
2. Approve Financial Report from August and September 2020
OLD BUSINESS [ACTION ITEMS]
3. Review New Hull Film Virtual Tours and Approve Hull Film Invoice
4. Review New Walking Tour Panels and Approve Invoice
REPORTS/DISCUSSION ITEMS
5. Commissioner Training from the NAPC Forum
6. Update: Managing the Historic Preservation Facebook Group
7. Discuss Projects to Initiate for Fiscal Year 2021
FUTURE MEETING TOPICS / DISCUSSION
1
NEXT MEETING: To Be Scheduled
ADJOURNMENT
2
HISTORIC PRESERVATION COMMISSION MEETING
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Thursday, August 27, 2020 at 4:30 PM
MINUTES
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall Consider joining the meeting virtually:
https://us02web.zoom.us/j/81398847100
To call in: 1-669-900-6833
Webinar ID:813 9884 7100
ROLL-CALL ATTENDANCE
_x___ Blaine Johnston, President ____ Josh Evarts, Vice President
_x___ Jacy Nary ____ Dawn Cronk
____ Donna Lusignan _x___ Jody Ault
_x___ Brian Fitzgerald ____ Jessica Perreault, City Council Ex-Officio
ADOPTION OF AGENDA
J. Nary made motion to adopt the agenda, seconded by J. Ault.
All ayes
APPROVAL OF MINUTES [ACTION ITEM]
1. Approval of Minutes from July Regular Meeting
J. Nary made motion to approve the minutes, seconded by J. Ault.
All ayes
NEW BUSINESS [ACTION ITEMS]
2. Approval of Monthly Financial Statement
J. Nary asked about the brochures and kiosk payments, A. Belnap clarified that the
brochure invoices have been processed and will show up on the September
financial statement and the kiosk has not been ordered.
J. Nary made motion to approve the monthly financial statement, seconded by J.
Ault
All ayes
3
Item 1.
OLD BUSINESS [ACTION ITEMS]
3. Facebook Group Training by Shandy Lam
S. Lam presented a training on the new Historic Preservation Facebook Group,
covering topics including how to join the group, regularity and content posting,
how to invite others to join the group.
J. Nary requested that ‘Idaho’ be included in the description of the group to avoid
confusion with other cities named Meridian.
The Commission also discussed hashtags with Shandy. Shandy recommended that
the Commission builds up content in the group, then push a campaign to invite
people to join the group.
4. Create an Action Plan for Generating Content for Facebook Group
B. Johnston will reach out to J. Evarts, J. Nary, B. Fitzgerald to form a subcommittee
to discuss content creating and the timeline for the Facebook Group.
5. Discuss Historic Walking Tour Panel Design
The Commission reviewed the image created by Bryce Andrews and did not have
any feedback. J. Nary asked to double check that the silhouette image of the
walking family is not used in any other City publications.
REPORTS [ACTION ITEM]
6. Update: Hull Film Speedway Project
Brandon Hull should be finishing the Meridian Speedway and City Hall project by
the end of next month.
7. Update: Hull Film Master Agreement
Brandon Hull is preparing to submit his qualifications for the Master Agreement.
Then the Finance Department will create the Master Agreement based on those
qualifications.
8. Update: National Historic Registry Speedway Project
A. Belnap and Barbara Bauer from TAG Historical Research have struggled to
connect with the Speedway Manager. B. Johnston will ask J. Evarts if he has
additional contact information for the manager.
9. Update: Adding Meridian History to Boise State's World Museum
B. Fitzgerald reported that the museum is still creating the digital formatting and is
not ready for submissions yet. The Commission will check back in January 2021.
10. Brief review of the NAPC Forum from the Commissioners who participated
The commissioners who attended the conference will get together to discuss their
insights and prepare a training for the rest of the Commission.
NEXT MEETING: September 24, 2020
4
Item 1.
ADJOURNMENT
J. Nary made motion to adjourn the meeting, seconded by B. Fitzgerald
All ayes
5
Item 1.
Historical Society budget for misc expenses300.00$ -$ -$ 300.00$ AGENCY / VENDOREffective DateDESCRIPTIONFY2020 BUDGETFY2020 REVENUESFY2020 EXPENDITURESAvailable BudgetBudget 10/1/2019Budget for Training580.00$ 300.00$ 280.00$ Budget 10/1/2019Budget for Supplies200.00$ -$ 200.00$ Budget 10/1/2019Budget for Memberships420.00$ 150.00$ 270.00$ Budget 10/1/2019Budget for Printing/Promotional1,000.00$ 1,000.00$ -$ Budget 10/1/2019Budget for Continuing Education Program700.00$ 296.00$ 404.00$ Budget 10/1/2019Budget for Student Initiative150.00$ -$ 150.00$ Budget 10/1/2019Budget for Consulting/Photography Services10,050.00$ 2,065.45$ 7,984.55$ Budget 10/1/2019Budget for Historic Walking Tour App Maintenance1,000.00$ 500.00$ 1,000.00$ -$ Historic Preservation14,100.00$ 500.00$ 4,811.45$ 9,288.55$ TOTALS14,400.00$ 500.00$ 4,811.45$ 9,088.55$ 500 4811.45 GL balance 8/31/20206Item 2.
Effective DateTransaction DescriptionIDAmount11/21/2019 Virtual 3D Tour MPC/Black Cat Farm HULLFILM, LLC 2,000.002/5/2020 #36670, Workers Comp Payroll Premium 10/1/19-1/1/20 - Photos of Black Cat Mint FarmIDAHO STATE INSURANCE FUND65.452/25/2020Historic Walking Tour Subscription Renewal 4/1/20-4/1/21ONCELL SYSTEMS INC 1,000.004/30/2020MC Parks #4 4/30/20 Statement - 4/10/20, National Alliance of Preservation Commissions; HPC annual membership dues 4/10/20-4/30/21MASTERCARD 150.007/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for D Lusignan100.007/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for J Ault100.007/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for B Johnston100.008/2/2020 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 1,000.008/2/2020 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 296.004,811.45 4,811.45 GL balance 8/31/200.007Item 2.
CITY of MERIDIANFY2020 (10/1/2019 thru 9/30/2020)PRELIMINARY NOT FINAL UNTIL AUDIT in JANUARY 2021Budget for Historic Preservation & Historical SocietyAs of: 9/30/2020Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2020 BUDGETFY2020 REVENUESFY2020 EXPENDITURESAvailable Budget01-1840-53801-11160 Budget 10/1/2019 Budget for misc $ 300.00 Historical Society budget for misc expenses300.00$ -$ -$ 300.00$ Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2020 BUDGETFY2020 REVENUESFY2020 EXPENDITURESAvailable Budget01-1840-53801-11152 Budget 10/1/2019Budget for Training580.00$ 300.00$ 280.00$ 01-1840-53801-11153 Budget 10/1/2019Budget for Supplies200.00$ -$ 200.00$ 01-1840-53801-11154 Budget 10/1/2019Budget for Memberships420.00$ 150.00$ 270.00$ 01-1840-53801-11155 Budget 10/1/2019Budget for Printing/Promotional1,000.00$ 1,000.00$ -$ 01-1840-53801-11156 Budget 10/1/2019Budget for Continuing Education Program700.00$ 296.00$ 404.00$ 01-1840-53801-11158 Budget 10/1/2019Budget for Student Initiative150.00$ -$ 150.00$ 01-1840-53801-11159 Budget 10/1/2019Budget for Consulting/Photography Services10,050.00$ 2,065.45$ 7,984.55$ 01-1840-53801-11157 Budget 10/1/2019Budget for Historic Walking Tour App Maintenance1,000.00$ 500.00$ 1,000.00$ -$ Historic Preservation14,100.00$ 500.00$ 4,811.45$ 9,288.55$ TOTALS14,400.00$ 500.00$ 4,811.45$ 9,088.55$ 500 4811.45 GL balance 9/30/20208Item 2.
G/L CodeFund CodeDepartment CodeProject CodeEffective DateTransaction DescriptionIDAmount53801 1 1840 11159 11/21/2019 Virtual 3D Tour MPC/Black Cat Farm HULLFILM, LLC 2,000.0053801 1 1840 11159 2/5/2020 #36670, Workers Comp Payroll Premium 10/1/19-1/1/20 - Photos of Black Cat Mint FarmIDAHO STATE INSURANCE FUND65.4553801 1 1840 11157 2/25/2020Historic Walking Tour Subscription Renewal 4/1/20-4/1/21ONCELL SYSTEMS INC 1,000.0053801 1 1840 11154 4/30/2020MC Parks #4 4/30/20 Statement - 4/10/20, National Alliance of Preservation Commissions; HPC annual membership dues 4/10/20-4/30/21MASTERCARD 150.0053801 1 1840 11152 7/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for D Lusignan100.0053801 1 1840 11152 7/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for J Ault100.0053801 1 1840 11152 7/31/2020 VISA-EVENT NAPC FORUM- registration to attend NAPC Virtual Form 8/3-8/9/20 for B Johnston100.0053801 1 1840 11155 8/2/2020 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 1,000.0053801 1 1840 11156 8/2/2020 Historical Society Walking Tour guides - qty 1000 MODERN PRINTERS 296.004,811.45 4,811.45 GL balance 9/30/200.009Item 2.
MEMO TO HISTORIC PRESERVATION
COMMISSION
Topic: Hull Film Virtual Tours
Link to latest Hull Film Tours: https://hullfilm.com/projects/meridian/new14/
10
Item 3.
11Item 4.
CITY of MERIDIANFY2021 (10/1/2020 thru 9/30/2021)Budget for Historic Preservation & Historical SocietyAs of: 10/1/2020Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2021 BUDGETFY2021 REVENUESFY2021 EXPENDITURESAvailable Budget01-1840-53801-11160 Budget 10/1/2019 Budget for miscHistorical Society budget for misc expenses-$ -$ -$ -$ Acct# AGENCY / VENDOREffective DateDESCRIPTIONFY2021 BUDGETFY2021 REVENUESFY2021 EXPENDITURESAvailable Budget01-1840-53801-11152 Budget 10/1/2019Budget for Training1,000.00$ 1,000.00$ 01-1840-53801-11153 Budget 10/1/2019Budget for Supplies200.00$ 200.00$ 01-1840-53801-11154 Budget 10/1/2019Budget for Memberships420.00$ 420.00$ 01-1840-53801-11155 Budget 10/1/2019Budget for Printing/Promotional1,000.00$ 1,000.00$ 01-1840-53801-11156 Budget 10/1/2019Budget for Continuing Education Program700.00$ 700.00$ 01-1840-53801-11158 Budget 10/1/2019Budget for Student Initiative150.00$ 150.00$ 01-1840-53801-11159 Budget 10/1/2019Budget for Consulting/Photography Services10,050.00$ 10,050.00$ 01-1840-53801-11157 Budget 10/1/2019Budget for Historic Walking Tour App Maintenance1,000.00$ 1,000.00$ Historic Preservation14,520.00$ -$ -$ 14,520.00$ TOTALS14,520.00$ -$ -$ 14,520.00$ GL balance 10/1/20for expenses check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-53801 - populate Fyxx Expense tabfor revenue check MIP/Reports/PostedTransactions/Historical Detail account #01-1840-34881 (shared acct with MAC) - populate Fyxx Rev tabRefresh Pivot table; verify accurately reflected in FY2020 tabAfter review of accurate reporting; email copy of file to Arts Culture Specialist: Audrey Belknap & Rachel MyersCity budget for both Society & Preservation in #53801Expenses to be approved by Arts Culture Specialist/ Bill Nary12Item 7.