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2020-11-12 Meridian Arts Commission To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, November 12, 2020 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/83834722452 Or join by phone: 1-669-900-6833 Webinar ID: 838 3472 2452 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Maria Tzompa _____ Jessica Peters _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Vice Chair _____ Raeya Wardle _____ Leslie Mauldin, Chair _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from August and October Commission Meetings NEW BUSINESS [ACTION ITEMS] 2. Approval of Monthly Financial Statement 3. Topic Proposal: Arts Diversity in Meridian- Context and Scope of Next Steps REPORTS [ACTION ITEM] 4. Update: Initial Point Gallery Subcommittee 5. Update: Events & Outreach Subcommittee 6. Update: Public Art Subcommittee 1 NEXT MEETING - December 10, 2020 ADJOURNMENT 2 To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, August 13, 2020 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall Consider joining the meeting virtually: To call in: 1-669-900-6833 Webinar ID: 897 8003 3964 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _x____ Maria Tzompa _x____ Jessica Peters _x____ Jenifer Cavaness-Williams joined 3:42pm _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Vice Chair _____ Logan Cloninger _____ Leslie Mauldin, Chair _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA J. Peters made motion to adopt the agenda, seconded by L. Taylor All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from July 9, 2020 Regular Meeting L. Taylor made motion to approve minutes, seconded by J. Peters All ayes INTRODUCE NEW COMMISSIONERS T. Vannucci and N. Schofield briefly introduce themselves and their backgrounds. NEW BUSINESS [ACTION ITEMS] 2. Approval of Monthly Financial Statements [Action Item] 3 Item 1. L. Taylor made motion to approve financial statements, seconded by M. Tzompa All ayes 3. Approve Artists Selected for Initial Point Gallery Exhibits February 2021- February 2022 [Action Item] J. Peters made motion to approve artists, seconded by B. Griffith All ayes REPORTS 4. Update: Initial Point Gallery Subcommittee B. Griffith informed the Commission on the selection process taken by the Subcommittee in order to schedule the 2021 Gallery calendar. There was an increase in applications and the Subcommittee was pleased with responses. 5. Update: Public Art Subcommittee J. Peters reported that the Statements of Interest from local property owners has closed and the Subcommittee will review applications in their next meeting. J. Peters and A. Belnap have also been working with Meridith McKinley to wrap up the Via Partnerships final report. 6. Update: Events & Outreach Subcommittee The Subcommittee has been working hard to recreate Art Week. Classes are opening for registration and A. Belnap is working on marketing the activities. WORKSHOP PUBLIC ART REPORT 7. Discussion Agenda & Outline Meridith McKinley began by briefly recapping takeaways from the Public Art Questionnaire and the individuals interviewed over the last few months. Based on the priorities and desires reflected in the questionnaire results and those interviews, M. McKinley created a preliminary vision for Meridian. She particularly emphasized three key points of the vision: the artwork must reflect Meridian’s “unique identity, develops Meridian as a creative city, and makes its public spaces more active and attractive.” M. McKinley reviewed each of these three points: Meridian’s unique identity: There is a desire to develop Meridian to be more memorable city, distinct from its neighbors. What is Meridian’s unique identity? Purely agricultural? The natural environment? An important historical figure? The parks system and its family focus? What kind of artwork would reflect that? Creative City: There is a desire to develop Meridian into a place where art and culture is appreciated and supported. What are projects that could instigate this? Artist designed public art projects that residents participate in the creation Commission local artists by catering to the strength of local artists Develop programs that will help teach/tutor/mentor artists 4 Item 1. Be a resource for those who are interested in doing public art on their own M. McKinley gathered a strong desire to support local artists from the public while also learning that the number of artists who work on large scale projects is quite limited in the Valley- she inquired as to whether the idea of “support local artists” insinuates a desire to work directly with local artists or if the true/deeper desire is to keep artwork localized or focused on the local values and community. The commission agreed that the priority is more based in the desire that the artwork reflects local influence and values rather than an actual local artist. Active and Attractive spaces: There is a desire to celebrate and build up public spaces or make public spaces places where residents want to spend time. M. McKinley suggested that this indicates that advocacy for well designed public places also be a priority for the commission. No public artwork can fix poorly designed public space. This could be done by doing more high profile art projects or taking advantage of functional elements. Encourage developers to incorporate public art in their planning. L. Taylor stated that she believes this to be one of the most important elements in growing a public art program. T. Vannucci suggested a thematic through line for the City- a continuous, recognizable theme or something to give identity and design to Meridian- similar to Disney’s hidden Mickey ears. He acknowledged that this thematic source generates recognition among residents and can be a source of creative design for public spaces. Next, M. McKinley reviewed the current program’s strengths & weaknesses. Her suggestions for improvement include: formation of a Public Art Program, City planning, thorough project planning, and increased funding. In project planning, M. McKinley recommended releasing qualifications-based Calls to Artists instead of proposal-based. This is best practice because it places more value in artist's creative efforts. E. Kane elaborated that MAC began this way but reverted to proposal-based application because of frustration on the lengthy two step process. E. Kane also stated that the two step process has generally given better results. Open competition vs. limited competition- M. McKinley described both types of competition as ways to diversify who MAC commissions for public art projects. M. McKinley stated that a major point of growth for the Commission would be to increase its current funding- this would be crucial to progress in the program. Several options would be to look into privately funded projects or implementing a percent-for-art program. Following M. McKinley’s presentation, the commissioner’s thanked her for her hard work and information. M. McKinley will finish the final report within a month or so. NEXT MEETING - October 8, 2020 5 Item 1. L. Mauldin noted that the September regular meeting is cancelled due to Art Week. ADJOURNMENT L. Taylor made motion to adjourn the meeting, seconded by J. Cavaness-Williams All ayes 6 Item 1. 1 MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, October 08, 2020 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall Consider joining the meeting virtually: https://us02web.zoom.us/j/81193783360 Or join by phone: 1-669-900-6833 Webinar ID:811 9378 3360 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _____ Maria Tzompa _x____ Jessica Peters _____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Vice Chair _____ Logan Cloninger _x____ Leslie Mauldin, Chair _x____ Joe Borton, Ex-Officio 1. Update: New Youth Commissioner, Raeya Wardle L. Mauldin informed the Commission that R. Wardle will be appointed to the Commission in the coming weeks. R. Wardle gave a brief self introduction. ADOPTION OF AGENDA L. Taylor made motion to adopt the agenda, seconded by B. Griffith All ayes APPROVAL OF MONTHLY FINANCIAL STATEMENTS [ACTION ITEM] 2. Arts Commission Monthly Financial Statement, September 2020 B. Griffith made motion to approve monthly financial statement, seconded by L. Taylor All ayes NEW BUSINESS [ACTION ITEMS] 3. Public Meeting Law Review & Training E. Kane elaborated on the background of theOpen Meeting Law, how it applies to the Commission, and best practices in keeping the Open Meeting Law. Powerpoint used for presentation is attached below. L. Mauldin requested that the Commission review this quarterly as a reminder to follow these guidelines. 4. Evaluate and Approve Meridian Mural Series Locations 7 Item 1. 2 A. Belnap explained that she researched price points for each mural and presented two combinations or “packages” of mural series for the Commission to approve. These packages fit within the overall budget of the Meridian Mural Series and are prioritized according to the ranking determined by the Public Art Subcommittee. The Commission held a roll call vote to determine which location package to choose. Package #1 ($21,050): 5 votes Package #2 ($17,230): 1 vote L. Taylor made motion to approve the locations listed in Package #1 for the Meridian Mural Series, seconded by J. Peters All ayes 5. Review and Approve Meridian Mural Series Request for Qualifications for Muralists J. Peters suggested that the language “BIPOC and members of underrepresented or marginalized communities are encouraged to apply” be added to the RFQ. The Commission agreed to add the language in the “Eligibility” section. E. Kane suggested that the “Eligibility” section be joined with the “Project Overview” section at the top of the first page. T. Vannucci suggested that the letter of interest mentioned under “Process” section 2d includes a description of what inspires the artists about the location they are choosing to apply for, and what inspires them about Meridian. J. Peters made motion to approve the Request for Qualifications as amended and to authorize A. Belnap to release the document according to the timeline listed in the document, seconded by T. Vannucci All ayes 6. Review and Approve Proposed Concerts on Broadway 2021 Dates J. Peters requested clarification on the last date listed, September 21, since it is a Tuesday. A. Belnap acknowledged the typo and stated the correct date is September 25. N. Schofield made motion to approve the concert dates as amended, seconded by B. Griffith All ayes REPORTS 7. Update: Initial Point Gallery Subcommittee N. Schofield described the Opening Reception from earlier in the week as being small but fun. B. Griffith pointed out that the next Opening Reception falls on Election Day. E. Kane mentioned that in years past, that City Council and the Opening Reception is moved to the following Wednesday. B. Griffith will as the November artists if they are interested in canceling or moving their reception. 8. Update: Events & Outreach Subcommittee L. Mauldin updated the Commission regarding the Subcommittee’s efforts with diversity and involvement with other City events. T. Vannucci asked if the Subcommittee is interested in rescheduling the meeting in October rather than waiting to meet again in November. Leslie agreed to reschedule, A. Belnap will arrange the next meeting time. 8 Item 1. 3 9. Update: Public Art Subcommittee J. Peters informed the Commission that Meridith McKinley of Via Partnerships submitted the final report and the Subcommittee will use that report to expand the creation of the Public Art Plan. NEXT MEETING - November 12, 2020 ADJOURNMENT B. Griffith made motion to adjourn, seconded by L. Taylor All ayes 9 Item 1. 4 Emily Kane, Deputy City Attorney Presentation to Meridian Arts Commission October 8, 2020 What is the OML? Title 74, Idaho Code: Transparent and Ethical Government Chapter 2: Open Meetings Law “The people of the state of Idaho in creating the instruments of government that serve them, do not yield their sovereignty to the agencies so created. Therefore, the legislature finds and declares that it is the policy of this state that the formation of public policy is public business and shall not be conducted in secret.” MAC = Governmental (sub)agency, serving the people of Meridian 10 Item 1. 5 Does the OML apply to MAC? YES! “All meetings of a governing body of a public agency shall be open to the public.” ◼Public Agency: City + any “subagency” ◼Governing body: Board with authority to make decisions or recommendations ◼MAC ◼MAC’s subcommittees What is a “meeting”? Meeting = Quorum + Decision Quorum + Deliberation Decision = Action Deliberation = Receiving information… Exchanging information… Exchanging opinions… …related to the business of MAC 11 Item 1. 6 OML Compliance All Commission and Committee meetings must: Be noticed prior to convening: 48 hours (regular meeting) or 24 hours (special meeting) Notice = posted at City Hall + City website Be open to the public Provide the opportunity for all persons to attend Follow an agenda Strive to follow published/adopted agenda Law allows limited amendment of agenda after noticing or during meeting Action may not be taken on an item added to agenda during meeting Be memorialized in summary minutes Word to the Wise “The requirement that the Open Meeting Law be complied with should not be evaded by holding smaller meetings with less than a quorum present or by having a go-between contact each of the governing body members to ascertain his/her sentiment.” 12 Item 1. 7 Ex parte info Ex Parte Information Gathering (EPIG): Receiving, off the record, information or opinion regarding a matter pending before the Commission Informal conversations with citizens E-mail or phone/voice mail opinions (even unsolicited) Individual site visits, research, interviews EPIG happens outside a meeting → EPIG deviates from the public record “The formation of public policy is public business and shall not be conducted in secret.” The Supreme Court says: essentially conducts How to handle ex parte information: Avoid it! 13 Item 1. 8 the Supreme Court also says: The Commission is not held to a standard of disinterestedness. How to handle ex parte information: Disclose it! Public meeting, on site, as a Commission Public testimony The Open Meetings Law does not require that the Commission take public comments or testimony. BUT: The Commission president may allow or request public comments or testimony. 14 Item 1. 9 Executive session Executive session = A closed meeting. There are 10 specific exceptions to the open meeting requirement. It is unlikely that MAC would conduct deliberations under any of these exceptions. If you foresee the need to hold an executive session, please consult your attorney in advance. The law specifically allows meeting by telephone conference call (or online platform) IF: ◼At least one Commissioner is physically present at the noticed location ◼The communications are audible to all attending ◼Voting is not secret 15 Item 1. 10 Quorum of commissioners on an email thread + Deliberations = Illegal Meeting. Violates: ◼Notice requirement ◼Physical presence requirement ◼Audible communications requirement ◼Secret voting prohibition Creates public records – subject to disclosure to the public under Idaho Public Records Act ◼Even if it is your personal e-mail account, personal device Administrative message is not “deliberation” Open meeting violations Any action taken in violation of the Open Meeting Law is void. Subsequent actions are also considered tainted and therefore void. FIX: Do-over, from the beginning. If an action is knowingly taken in violation of the Law, the actor is subject to being individually sued and fined, and may be subject to criminal prosecution. Any affected citizen can sue. 16 Item 1. 11 Transparent + Ethical Self-interested contracts: Commissioners may not be “interested in” any contract with the City – exceptions for volunteer commissioners Conflicts of interest: If you are asked to make a decision as a commissioner that benefits you or your household member personally or professionally, must follow statutory process Gifts: Commissioners (in course of official duties) may not accept gifts more than $50 in value Corruption, bribery: Commissioners may not grant favors, for free or in exchange for money 17 Item 1. 12 Questions? City Attorney’s Office, 208-898-5506 Emily Kane, ekane@meridiancity.org Bill Nary, bnary@meridiancity.org Ted Baird, tbaird@meridiancity.org Andrea Pogue, apogue@meridiancity.org Idaho Code legislature.idaho.gov, Click on “Laws & Rules,” then “Idaho Statutes” Title 74: Transparent and Ethical Government Attorney General’s Office Manuals ag.idaho.gov, Click on “Manuals” Open Meeting Law Manual Public Records Law Manual Ethics in Government Manual 18 Item 1. 10 Is it a “meeting”? 5 Commissioners are at a gallery opening, talking about the best way to rake leaves. NOT A MEETING Informal gathering of quorum is not necessarily a meeting. Quorum but no deliberation (exchanging opinions, but not related to MAC business) 5 Commissioners are at a gallery opening, talking about Meridian hosting a Halloween independent film festival oneday. NOT A MEETING Quorum but no deliberation ◼BUT: If the Commissioners are later asked to make a decisionregarding this issue, must disclose this discussion during the publicmeeting. 19 Item 1. 11 Is it a “meeting”? 5 Commissioners are at a gallery opening, talking about a Halloween independent film festival proposal that is on their upcoming agenda. Quorum + deliberation (exchanging opinions related to MAC business) 4 Commissioners are at a gallery opening, talking about a Halloween independent film festival proposal that is on their upcoming agenda. NOT A MEETING* No quorum, but it is deliberation. *Violates the purpose of the law, even if no actual violation. Is it inappropriate EPIG? Commissioner goes to the proposed site of a future art installation that is to be discussed at an upcoming MAC meeting, in order to see what the site looks like. AVOID! This is an off-record fact-gathering session not properly noticed or open to the public. Inappropriate EPIG Commissioner lives near the site and drives by every day onthe way to and from work. DISCLOSE Incidental observation is not necessarily inappropriatefact-gathering. EPIG, but not inappropriate. 20 Item 1. 12 Is it inappropriate ex parte info? The Commission wishes to see the proposed site of afuture art installation that is to be discussed at anupcoming MAC meeting. A noticed site visit is not EPIG; this is a publicmeeting. Quorum + Deliberation (receiving information forthe purpose of making a decision) Must be properly noticed, minutes must be taken,and the public must be allowed to attend. 21 Item 1. Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway -$ -$ -$ Initial Point Gallery -$ Traffic Box Wraps -$ TOTAL REVENUE -$ -$ -$ EXPENSES Arts Development*2,000.00$ 2,000.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 10,000.00$ 10,000.00$ Performing Arts 7,000.00$ 7,000.00$ Initial Point Gallery 700.00$ 700.00$ School Dist Art Show Awards 50.00$ 50.00$ Art Week 2,800.00$ 2,800.00$ Public/Private Mural Program -$ -$ Public Art Plan Consultant & Final Document -$ Other Expenses**950.00$ 950.00$ **May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 23,500.00$ -$ 23,500.00$ PUBLIC ART PROJECTS Art in Public Places Mural series (Carryforward)21,300.00$ 21,300.00$ MAPS - Traffic Box Wraps -$ -$ MAPS - Public Art/Signage in Parks (Carryforward)39,764.00$ 39,764.00$ MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$ TOTAL PUBLIC ART PROJECTS 111,064.00$ -$ 111,064.00$ TOTAL EXPENSES 134,564.00$ -$ 134,564.00$ FY2021 Budget to Actual Comparison 11/6/2020 1 of 1 FY21 Summary22 Item 2. City Of MeridianPosted General Ledger TransactionsFY 21G/L CodeFund CodeDepartment CodeProject CodeEffective DateTransaction DescriptionMIP/reports/posted transaction/MAC Transaction DetailG/L# 55181 & 94403Update PIVOT tables; verify balances to MIP & totals carried to FY20 Summary tab11/6/20201 of 1Expense detail23Item 2. INITIAL POINT GALLERY SUBCOMMITTEE MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, October 28, 2020 at 1:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall Consider joining the meeting virtually: https://global.gotomeeting.com/join/145095005 Or join by phone: 1 877 309 2073 Webinar ID: 145-095-005 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _x____ Natalie Schofield _x____ Bonnie Zahn Griffith, Chair APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from September 15, 2020 N. Schofield made motion to approve, seconded by B. Griffith DISCUSSION ITEMS 2. Update: 2021 Gallery Scheduling A. Belnap informed the Subcommittee that she has received all agreements for the 2021 exhibiting artists except one, David Dillon. She stated that she hasn’t been able to reach D. Dillon after repeated attempts at contact. B. Griffith will reach out in case the City’s emails have been going to spam. If D. Dillon is not reachable, then Stephanie Teeter’s 3D space could be extended to ¼ gallery. The Subcommittee also discussed the ¼ gallery opening in August 2021. In the last meeting, L. Taylor volunteered to look at line artists in TVAA, however she informed A. Belnap that she couldn’t find any. A. Belnap suggested that the Subcommittee revisit Jenn Pirente’s application on the basis that she would fit into the printing/graphic design theme of the August show. B. Griffith said that she knew of some encaustic artists that could fit. She will bring names and photos to next meeting. 24 Item 4. The Subcommittee also discussed a traveling art exhibit that B. Griffith brought up: The Great American Paint In. It is difficult to tell from the website if the traveling show is mostly digital or in person. The Subcommittee will look into it. 3. Evaluate Gallery Advertisement Avenues A. Belnap requested that this agenda item is moved to next month to allow more time for her to look into all advertisement avenues. The Subcommittee agreed. 4. Review Initial Point Gallery Drafted Information Brochure The Subcommittee reviewed the drafted brochures that A. Belnap brought. After brief discussion, the Subcommittee decided to move forward with the exterior of Brochure #1 and the interior of Brochure #2. A. Belnap will fill in all the information and bring the final product to next meeting. 4. Discuss Gallery Demonstrations for Future Exhibits B. Griffith informed the Subcommittee that the Arts Commission used to do art demonstrations in the Gallery about once a month during a lunch hour. She proposed that the Subcommittee renew these efforts. A. Belnap stated that per the Mayor’s request, no activities are taking place in the Gallery during COVID-19, however the Subcommittee could look into parks, sidewalks, or the first floor in City Hall instead. A. Belnap will consult with G. White and R. White of the Parks & Recreation Department to get their advice and direction. The goal is to invite the currently exhibiting artists to do a small demonstration to increase awareness of the Gallery and the arts. NEXT MEETING - November 25, 2020 ADJOURNMENT 25 Item 4. EVENTS AND OUTREACH SUBCOMMITTEE MEETING Parks and Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Tuesday, October 27, 2020 at 5:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall Consider joining the meeting virtually: https://global.gotomeeting.com/join/574664773 Or join by phone: 1 877 309 2073 Webinar ID: 574-664-773 ROLL-CALL ATTENDANCE _x____ Leslie Mauldin _x____ Thomas Vannucci _x____ Maria Tzompa, Chair _____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from September 3, 2020 L. Mauldin made motion to approve minutes, seconded by T. Vannucci All ayes DISCUSSION ITEMS 2. Learn How the Arts Commission Can Participate With Other City Events- Information Presented by Renee White R. White reviewed all City events organized by the Parks & Rec Department, including Unplug & Be Outside, the annual Block Party, Trunk or Treat, Christmas, etc. The Subcommittee brainstormed possible elements they could implement into City events including Dicken’s singers/carolers, quartets, flash mobs, and bell choirs. These groups would be local and possibly made of students. A larger effort was discussed in creating a “thematic throughline” or continuation in the Art Commission’s activities in the City events throughout the year. The Subcommittee also reviewed the idea of an immersive art park described in the article 26 Item 5. (https://blooloop.com/news/everland-immersive-art-park-denver/) shared by T. Vannucci. It also could be part of a larger arts festival. The Subcommittee and Renee agreed that this format would fit in nicely with Unplug & Be Outside in the spring or the Block Party or Art Week in September. Along the lines of the Dickens carolers, Renee mentioned doing video efforts this year in place of in person activities. Perhaps even promoting a unique Meridian song or anthem. This could be selected through a songwriting contest. This song could be used at all City events so the public could become familiar with it. 3. Discuss Public/Private Partnerships for Events and Public Outreach Efforts Renee informed the Subcommittee that she frequently works with sponsors. The Arts Commission’s efforts would largely need to be funded by this as well. If the Subcommittee intends to contribute to City events, the Subcommittee needs to inform Renee by January each year so that she can include the Subcommittee’s projects and requests for sponsors in the annual sponsorship packet. If the Subcommittee intends to change a City events more dramatically, the Subcommittee needs to discuss with Renee at least 18 months in advance. ACTION ITEMS 4. Identify Action Items for Involvement in 2020 City Holiday Events For this holiday season, the Subcommittee agreed that effort this season would be more of “developmental” or preparatory for future holiday seasons due to the proximity of the vents and limitations and restrictions in place this year. This season, the Subcommittee will look into costume designers and seamstresses or tailors to create a collection of Dickens caroler costumes. L. Mauldin and M. Tzompa mentioned that they know some local costume designers who could be interested in the project. Specifically, M. Tzompa mentioned Star Moxely, a designer for the Shakespeare Festival and owner of a local shop. The Subcommittee will look into the cost and process of creating these costumes. The Subcommittee also is interested in doing an Ornament Drop this year, modeled after the Art Drop. REPORTS 5. Review Meridian Art Week 2020 The Subcommittee reported that things seemed to go well this year during Art Week, despite all the challenges of COVID-19. A. Belnap mentioned the graciousness in working with the artists, presenters, and instructors even in the midst of all the changes. The Subcommittee discussed the limited attendance in the earlier classes on Wednesday and Thursday. It is difficult to tell if the limited attendance was due to disinterest, COVID-19 caution, or unavailability on weekday evenings. If the classes continue next year, the Subcommittee will rearrange the days and times to see if success changes. NEXT MEETING - November 12, 2020 ADJOURNMENT 27 Item 5. PUBLIC ART SUBCOMMITTEE City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, October 15, 2020 at 6:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall Consider joining the meeting virtually: https://global.gotomeeting.com/join/438043461 Or join by phone: 1 877 568 4106 Access Code: 438-043-461 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _x____ Jessica Peters, Chair _x____ Thomas Vannucci _x____ Natalie Schofield __x___ Bobby Gaytan APPROVAL OF MINUTES [ACTION ITEM] 1. Public Art Subcommittee Minutes from September 17, 2020 T. Vannucci made motion to approve minutes, seconded by N. Schofield All ayes DISCUSSION ITEMS 2. Discuss Distribution Avenues of Meridian Mural Series Request for Qualifications The commissioners requested that A. Belnap send them the finalized RFQ for their contacts. The Subcommittee discussed organizations or associations that could help spread the word about the Meridian Mural Series Call to Artist. Some suggestions included: TVAA, BOSCO, Surrel’s Place, Freak Alley Association, Boise Mural Project, Community Canvas, Boise Arts & History, local universities, Ketchum Art Commission, Hunger Coalition, and Interfaith Sanctuary. In order to preserve time and effectiveness, the Subcommittee agreed that A. Belnap will create a Google Spreadsheet where commissioners may record the organizations and contacts they reach out to. This will allow the Subcommittee to prevent overlapping or duplicating contacts as well as keep a documentation of contacts for future projects. A. Belnap will send out the Google Spreadsheet next week. 28 Item 6. 3. Establish Goals and Expectations for the Creation of the Public Art Plan J. Peters introduced the Public Art Plan by showing the Subcommittee the previous Public Art Outline of public art projects proposed through 2025 and also inquired what elements the Subcommittee feels would be important to plan. The Subcommittee concluded that the Public Art Plan would establish a vision for the Public Art Program as well as identify locations for several public art pieces in the near future. The desire or goal of the Public Art Plan is to help the current Commission and future commissioners evaluate locations and styles or types of art to focus on in Meridian. For example, N. Schofield brought up a town in Montana has a series of painted bulls in their town. It is a cohesive and noticeable public art effort there. The Public Art Plan would determine if Meridian desired to do similarly. The Commission’s Accession and Deaccession Policy should also be included in the Public Art Plan. The Subcommittee discussed how to create the Public Art Plan. The Subcommittee could hire a third party art consultant or attempt to create the Public Art plan themselves. T. Vannucci offered himself as a certified facilitator to assist in the creation of the plan. L. Taylor inquired if the Subcommittee could pay T. Vannucci for his services. T. Vannucci stated he does not expect payment. B. Gaytan also offered his services as a graphic designer. A. Belnap will research public art consultants and also ask if we could pay commissioners who volunteer their efforts. 4. Discuss Options for 2021 Public Art Project The Subcommittee referred to the previously established Public Art Outline and the FY21 MAPS budget. A. Belnap informed the Subcommittee that many things have changed. A. Belnap knows of some other projects within the Parks Department that could be options for the FY21 public art project. A. Belnap will ask around and have more information to present to the Subcommittee in November. REPORTS 5. Traffic Box Series 2020 Completed The Subcommittee reviewed images of the completed boxes and were pleased with the results of installation. NEXT MEETING - November 19, 2020 ADJOURNMENT L. Taylor made motion to adjourn the meeting, seconded by T. Vannucci All ayes Meeting adjourned at 7:17pm 29 Item 6.