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2020-12-10 Meridian Arts Commission To develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, December 10, 2020 at 3:30 PM All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/87505627403 Or join by phone: 1-669-900-6833 Webinar ID: 875 0562 7403 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Maria Tzompa _____ Jessica Peters _____ Jenifer Cavaness-Williams _____ Natalie Schofield _____ Thomas Vannucci _____ Bonnie Zahn Griffith, Vice Chair _____ Raeya Wardle _____ Leslie Mauldin, Chair _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from November 12, 2020 Regular Meeting NEW BUSINESS [ACTION ITEMS] 2. Approval of Monthly Financial Statement 3. Approve Expense for Replacement of Traffic Box Sponsored by Ian Lawson 4. Designate Funds Received Through the CARES Act REPORTS [ACTION ITEM] 5. Update: Initial Point Gallery Subcommittee 6. Update: Events & Outreach Subcommittee 1 7. Reports: Public Art Subcommittee 8. Report: Diversity Subcommittee NEXT MEETING - January 14, 2021 ADJOURNMENT 2 MERIDIAN ARTS COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, November 12, 2020 at 3:30 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/83834722452 Or join by phone: 1-669-900-6833 Webinar ID: 838 3472 2452 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _____ Maria Tzompa _x____ Jessica Peters _x____ Jenifer Cavaness-Williams _x____ Natalie Schofield _x____ Thomas Vannucci _x____ Bonnie Zahn Griffith, Vice Chair _x____ Raeya Wardle _x____ Leslie Mauldin, Chair _____ Joe Borton, Ex-Officio ADOPTION OF AGENDA B. Griffith made motion to adopt the agenda, seconded by J. Cavaness-Williams All ayes APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from August and October Commission Meetings B. Griffith made motion to approve the minutes, seconded by J. Peters All ayes NEW BUSINESS [ACTION ITEMS] 2. Approval of Monthly Financial Statement T. Vannucci made motion to approve the monthly financial statement, seconded by N. Schofield All ayes 3. Topic Proposal: Arts Diversity in Meridian- Context and Scope of Next Steps 3 Item 1. The topic was proposed by J. Peters. J. Peters explains her intent in bringing up the topic is to discuss with the Commission on how the Commission can engage more diverse artists, be inclusive of all artists in the community, and ensure that the Commission shares all perspectives in art. The Commission was unanimous in favor of discussing this topic further. After deliberating on the methods to keep this in mind, the Commission decided to create a Subcommittee whose purpose would be to research diversity and equity in the arts, then develop an action plan for the Commission, and bring their research back to the Commission to inform and educate the others. REPORTS [ACTION ITEM] 4. Update: Initial Point Gallery Subcommittee B. Griffith introduced the current Initial Point Gallery exhibit, Pastel Society of the West Coast, and described the upcoming exhibit, the Idaho Commission on the Arts MAP show. 5. Update: Events & Outreach Subcommittee L. Mauldin described the discussion held within the Events & Outreach Subcommittee including conversations on how Art Week went, researching the purchase or rent of caroler costumes, exploring possible partnerships with the Parks & Rec Department or private entities, and the immersive art in the park experience organized in Denver. 6. Update: Public Art Subcommittee J. Peters reminded the Commission that the deadline for muralist applicants to the Meridian Mural Series is December 7. She also informed the Commission that the Subcommittee is figuring out what kind of help to enlist for the Public Art Plan, whether that is hiring out the project or proceeding on their own. Lastly, the traffic boxes were finalized and all are installed. NEXT MEETING - December 10, 2020 ADJOURNMENT J. Cavaness- Williams made motion for adjournament, seconded by T. Vannucci All ayes Meeting adjourned at 4:40pm. 4 Item 1. As of 11/30/20 Total YTD Budget Budget Actual Remaining REVENUES Donations/Sponsorships Concerts on Broadway -$ -$ -$ Initial Point Gallery -$ Traffic Box Wraps -$ TOTAL REVENUE -$ -$ -$ EXPENSES Arts Development* 2,000.00$ 2,000.00$ *May include expenses related to training/conferences and/or general arts development outreach efforts Concerts on Broadway 10,000.00$ 10,000.00$ Performing Arts 7,000.00$ 7,000.00$ Initial Point Gallery 700.00$ 700.00$ School Dist Art Show Awards 50.00$ 50.00$ Art Week 2,800.00$ 2,800.00$ Public/Private Mural Program -$ -$ Public Art Plan Consultant & Final Document -$ Other Expenses**950.00$ 950.00$ **May include expenses associated with the Dairy Days Art Show and/or Art Week SUBTOTAL 23,500.00$ -$ 23,500.00$ PUBLIC ART PROJECTS Art in Public Places Mural series (Carryforward) 21,300.00$ 21,300.00$ MAPS - Traffic Box Wraps -$ -$ MAPS - Public Art/Signage in Parks (Carryforward)39,764.00$ 39,764.00$ MAPS - Public Art/Signage in Parks 50,000.00$ 50,000.00$ TOTAL PUBLIC ART PROJECTS 111,064.00$ -$ 111,064.00$ TOTAL EXPENSES 134,564.00$ -$ 134,564.00$ FY2021 Budget to Actual Comparison 12/8/2020 1 of 1 FY21 Summary5 Item 2. MEMO TO MERIDIAN ARTS COMMISSION RE: Approve Expense for Replacement of Traffic Box Sponsored by Ian Lawson Originally installed: November 2019 Removed by ACHD: Summer/Early fall 2020 Total Replacement Cost: $524.00 Image Reference: 6 Item 3. IDAHO COMMISSION ON THE ARTS 208-334-2119 // arts.idaho.gov MAILING P.O. Box 83720 Boise, ID 83720-0008 OFFICE 2410 Old Penitentiary Rd. Boise, ID 83712-8253 December 4, 2020 Audrey Belnap City of Meridian, Meridian Arts Commission 33 E. Broadway Ave. Meridian, ID 83642 Re: FY2021 CARES Act Grant – Grant# 3221 Dear Audrey: On behalf of Idaho Commission on the Arts, it is a pleasure to inform you that Meridian Arts Commission has been awarded a CARES Act grant for Fiscal Year 2021. The maximum eligible request at the time of application was $750. However, we are pleased to report that with the addition of private funds donated for this purpose, we are able to increase your grant award to $1,080. In Spring 2020, and in response to the COVID-19 pandemic, Congress appropriated CARES Act funding to the National Endowment for the Arts to issue grants in support of the arts across America. A portion of this funding was made available to the nation’s state arts agencies, including the Idaho Commission on the Arts, to be distributed as special, one-time grants. This federal funding is designated to support salaries, fees for artists and other contracted personnel, and facilities costs (e.g., rent, utilities, etc.) It does not require a match. As with all Commission grants, it will require a final report at its conclusion. Please review the Managing Your Grant brochure. Remember, this grant requires that all printed material credits the Idaho Commission on the Arts and the National Endowment for the Arts. Logos are available on our website. Please also consider writing your legislators and Governor Little to express your appreciation for their support of the arts. If you have any questions, our Grants Manager will be happy to assist you at (208) 488-7500, or jadee.carson@arts.idaho.gov. Cordially, Michael Faison Executive Director Brad Little GOVERNOR COMMISSIONERS Steve Allred Chair Montpelier Diana Livingston Friedley Vice Chair Pocatello Marsha C. Bjornn Rexburg Sandra Fery Boise Kate Fornarotto Pocatello Marshall Garrett Boise Delphine Keim Moscow Jeanne Meyers Ketchum Jan Mittleider Twin Falls Adrian San Miguel Boise Blair Williams Coeur d’Alene Dana Zuckerman Boise AT-LARGE MEMBERS Kris Faux Rupert Sheila Hennessey Boise Julia Oxarango-Ingram Boise Michael Faison Executive Director 7 Item 4. The Idaho Commission on the Arts is a state agency that receives federal funding from the National Endowment for the Arts (NEA). As such, your grant, in whole or in part, may be federal funds. We are required by Title 2 of the Code of Federal Regulations (2 CFR), Uniform Guidance (Part 200) to provide grant sub-recipients (you or your organization) with the following information: National Endowment for the Arts: Award Description - Coronavirus Aid, Relief, and Economic Security in response to the COVID-19 pandemic. Grant Number - 1855939-61-19 Award Date - June 3, 2019 CFDA number and name - 45.025, Promotion of the Arts Partnership Agreements Sub-Award Period of Performance - July 1, 2019 to June 30, 2022 Sub-Recipient Name - City of Meridian, Meridian Arts Commission Sub-Recipient DUNS - 28451367 Please contact the ICA if you require further information. 8 Item 4. INITIAL POINT GALLERY SUBCOMMITTEE MEETING Parks and Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian, Idaho Wednesday, November 25, 2020 at 1:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://global.gotomeeting.com/join/431699277 Or join by phone: 1 877 309 2073 Access Code: 431-699-277 ROLL-CALL ATTENDANCE _x____ Lizzie Taylor _____ Natalie Schofield _x____ Bonnie Zahn Griffith, Chair APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from Initial Point Gallery Subcommittee Meeting on October 28, 2020 L. Taylor made motion to approve minutes, seconded by B. Griffith All ayes REPORTS 2. Update: COVID-19 Impact on the Initial Point Gallery A. Belnap reported that due to COVID-19, Meridian City Hall is closed to the public. The current show with the Pastel Society is cut short and the installation of the Idaho Commission of the Arts MAP show is postponed. A. Belnap has already communicated with both groups. John McMahon from ICA responded that if the December show gets postponed too far, then they will have to cancel the show. B. Griffith asked if some of the artists from the Pastel Society can leave their art up through December, just to have art on the wall. A. Belnap affirmed. DISCUSSION ITEMS 3. Review and Finalize Initial Point Gallery Brochure 9 Item 5. The Subcommittee reviewed the drafted brochure that A. Belnap created and gave feedback regarding coloring, addition information, and editing of photographs. A. Belnap will make the suggested changes and bring back the finished brochure at next meeting. 4. Deliberate Deadline for Accepting Artists' Applications for 2022 Gallery Shows The Subcommittee considered the deadline for accepting artist applications and the selection panel meeting for the Initial Point Gallery next year. It is the preference of the Subcommittee to meet in the summertime to give the artists plenty of time to prepare for their show. After reviewing subcommittee member’s availability, the Subcommittee determined that the date for the selection panel meeting will be May 26, 2021 and the deadline for receiving applications will be May 16, 2021. ACTION ITEMS 5. Discuss the Details of the Great American Paint In Show and Determine whether to Include in 2021 Gallery Schedule B. Griffith described the information she found regarding the national show, Great American Paint In. According to B. Griffith’s research, very minimal cost or effort will be required of the Subcommittee and the City to host this show, most of the materials will be provided by the Great American Paint In organizers. The Subcommittee agreed that if the schedule works well with the Great American Paint In, the Initial Point Gallery will host the show in August 2021. A. Belnap will arrange details and contract the show, if possible. NEXT MEETING - December 23, 2020 Since the Subcommittee has no urgent projects, the Subcommittee decided to recess the regular Initial Point Gallery Meetings until February 2021. ADJOURNMENT L. Taylor made motion to adjourn, seconded by B. Griffith All ayes Meeting adjourned at 1:41pm. 10 Item 5. EVENTS & OUTREACH SUBCOMMITTEE MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Thursday, November 12, 2020 at 5:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://global.gotomeeting.com/join/644027029 Or join by phone: 1 866 899 4679 Access Code: 644-027-029 ROLL-CALL ATTENDANCE _x____ Leslie Mauldin, arrived at 5:22pm, departed 5:38pm _x____ Thomas Vannucci _x____ Maria Tzompa, Chair _x____ Jenifer Cavaness-Williams _____ Michelle Glaze APPROVAL OF MINUTES [ACTION ITEM] 1. Minutes from October 27, 2020 Subcommittee Meeting T. Vannucci made motion to approve minutes, seconded by J. Cavaness-Williams All ayes REPORTS 2. Update: Holiday Ornament Drop A. Belnap reported that the Ornament Drop has been set in motion with the City’s Christmas in Meridian organizers. The Ornament Drop will take place on December 12-13. There is not much prep work, only marketing. A. Belnap is partnering with the Parks Department to market the events and commissioners are encouraged to participate. DISCUSSION ITEMS 3. Update and Discussion: Dickens Caroler Costumes 11 Item 6. M. Tzompa and L. Mauldin researched local and regional stichers for this project. M. Tzompa reached out to the former BSU costume designer and is for a response. She also contacted the new manager of BSU costume department. Once she hears back she will have a better idea of what cost will be. L. Mauldin knows a costume shop that sells refurbished costumes in Sun Valley. The Subcommittee is in favor of also looking into renting costumes, keeping in mind that owning costumes requires maintenance, cleaning, and storage. 4. Generate Specific Ideas and Proposals for 2021 Events The Subcommittee brainstormed the following ideas for Arts Commission contributions and potential partnerships within the City’s current events schedule: • Unplug & Be Outside or Kleiner Park Live o An Art Walk where artists can set up booths or kiosks, paint live, and sell artwork • 4th of July o Face painting booth o Barbershop Quartet o Dance/flash mob • Movie Nights o Sponsor a sing-a-long musical such as the Sound of Music • Gene Kleiner Day o An intercultural activity involving dance and music • Block Party o A public participation activity, such as an artist designed chalk art to be colored in by passers by • Trunk or Treat o Pumpkin carving contest and/or pumpkin chucking contest. This activity would be a marriage of STEM and Arts The Subcommittee will present these ideas to Renee White at their next meeting. NEXT MEETING - December 10, 2020 ADJOURNMENT J. Cavaness-Williams made motion to adjourn, seconded by T. Vannucci All ayes Meeting adjourned at 6:19pm 12 Item 6. PUBLIC ART SUBCOMMITTEE MEETING Meeting Room A, 33 East Broadway Avenue Meridian, Idaho Thursday, November 19, 2020 at 6:00 PM MINUTES VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://global.gotomeeting.com/join/438043461 Or join by phone: 1-669-900-6833 Webinar ID: 438-043-461 ROLL-CALL ATTENDANCE _____ Lizzie Taylor _x____ Raeya Wardle _x____ Jessica Peters, Chair _x____ Thomas Vannucci _x____ Natalie Schofield _____ Bobby Gaytan APPROVAL OF MINUTES [ACTION ITEM] 1. Public Art Subcommittee Minutes from October 15, 2020 N. Schofield made motion to approve minutes, seconded by T. Vannucci All ayes DISCUSSION ITEMS 2. Review Options for Funding Public Art Plan A. Belnap explained to the Subcommittee that there are three options for creating a new public art plan: hiring Via Partnerships to complete the plan, hiring Delta James who assisted in the creation of the Arts Commission Strategic Plan, or enlisting T. Vannucci’s expertise to complete the plan on their own. For hiring Via Partnerships or Delta James, the Subcommittee will be eligible to apply for a grant through the Idaho Commission of the Arts. The Subcommittee indicated interest in working with T. Vannucci and inquired about his process. T. Vannucci explained his process from developing concepts down to the design and implementation of those concepts. The Subcommittee unanimously decided to move forward with creating the Public Art Plan with T. Vannucci. 3. Discuss Proposal for Public Art Tour 13 Item 7. J. Peters introduced an event/public art showing done in Wisconsin called the Farm/Art DTour and suggested that something similar could be done in our area. The Subcommittee engaged with the idea, discussing how this could be implemented with the Eagle Plein Air festival or the Events & Outreach Subcommittee’s proposed harvest fest. The Subcommittee was interested, but agreed this is something to consider for 2022. ACTION ITEMS 3. Select Location for Public Art Project to be Completed in 2021 The Subcommittee reviewed the options for 2021’s MAPS funded public art piece: Ten Mile Trailhead, Pine Ave. Trail Hub, or Seasons Park. The Subcommittee discussed the pros and cons of each location considering the space, the lending of the location to theme, and accessibility to public. Ultimately, the Subcommittee unanimously voted to move forward with a public art project at the Ten Mile Trailhead site. A. Belnap will invite Mike Barton, Parks Superintendent and Kim Warren, Pathways Manger, to the Subcommittee’s January meeting to discuss exact location, pricing, and theming of the artwork. REPORTS 4. Review Meridian Mural Series Call to Artist Distribution J. Peters reminded the Subcommittee that the deadline for application is December 7. A. Belnap informed the Subcommittee that three applications have been received. NEXT MEETING- December 17, 2020 6. Review Regular Public Art Subcommittee Meeting Day and Time and Adjust if Needed Subcommittee members were asked to email A. Belnap with their availability and she will inform the Subcommittee of times that work best for everyone. ADJOURNMENT T. Vannucci made motion to adjourn, seconded by N. Schofield and R. Wardle All ayes 14 Item 7.