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2021-01-13 PARKS AND RECREATION COMMISSION MEETING City Council Chambers, 33 East Broadway Avenue Meridian, Idaho Wednesday, January 13, 2021 at 5:30 PM Mission: The Meridian Parks & Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Agenda VIRTUAL MEETING INSTRUCTIONS Limited seating is available at City Hall. Consider joining the meeting virtually: https://us02web.zoom.us/j/85776280906 Or join by phone: 1-669-900-6833 Webinar ID: 857 7628 0906 ROLL-CALL ATTENDANCE ____ Jo Greer, President ____ Keith Bevan, Vice President ____ Dom Gelsomino ____ John Nesmith ____ Autumn Short ____ Albert Kang ____ Jennifer Bobo ____ Jessica West ____ Camden Hyde ____ Jessica Perreault, City Council Ex-Officio ADOPTION OF THE AGENDA APPROVAL OF THE MINUTES 1. December 9, 2020 Regular Meeting Jo Greer, MPRC President ~ 2 minutes ANNOUNCEMENTS ~ NONE Page 1 OLD BUSINESS ~ NONE NEW BUSINESS 2. Dom Gelsomino Recognition MPR Director Steve Siddoway ~ 5 minutes 3. MPR Department Annual Report MPR Marketing Coordinator Shelly Houston ~ 15 minutes 4. Ethics & Open Meeting Laws Update Deputy City Attorney Emily Kane ~ 30 minutes 5. Discovery Park Phase 2 Design Discussion MPR Parks Superintendent Mike Barton ~ 30 minutes 6. FY2021 Pathway Projects Update MPR Pathways Project Manager Kim Warren ~ 45 minutes WORKSHOP ~ NONE STAFF REPORTS 7. MPR Staff ~ 20 minutes ADJOURNMENT NEXT MEETING ~ February 10, 2021 at 5:30 PM 2021 All-Commission Goals: 1. Support development of a connected pathway system across the City of Meridian, with a focus on developing projects for future construction. 2. Support design and construction of Discovery Park Phase 2. 3. Participate in the design and programming of a new Community Center on the Civic Block. 4. Participate in the development of the Lakeview Golf Course Master Plan. 5. Pursue improved tools and opportunities to engage citizens and stakeholders. 6. Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership opportunities. 7. Participate in the partnership with the Meridian Arts Commission to add theming and identity reinforcing art in Meridian parks and along pathways. 8. Continue to foster greater Commission involvement/presence in community events whenever appropriate. 9. Discuss progress on Goals and Objectives in the MPR Master Plan. 10. Hold workshops during Commission meetings to address current issues. Page 2 Parks & Recreation Commission Meeting Minutes – December 9, 2020 Page 1 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. PARKS & RECREATION COMMISSION REGULAR MEETING  MINUTES City Hall Council Chambers, 33 East Broadway Avenue, Meridian, Idaho Wednesday, December 9, 2020  5:30 p.m. The Meridian Parks & Recreation Commission is a volunteer citizens’ group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. Roll-Call Attendance Commission President Dom Gelsomino called the meeting to order at approximately 5:36 p.m. MPR Administrative Assistant II Rachel Myers took roll-call attendance as follows: X Dom Gelsomino, President X Albert Kang X Jo Greer, Vice President X John Nesmith (arrived at approx. 5:43) X Keith Bevan X Autumn Short X Jennifer Bobo X Jessica West X Camden Hyde X Councilman Brad Hoaglun, ex officio Others present were: MPR Department staff—Parks & Recreation Director Steve Siddoway, Parks Superintendent Mike Barton, & Recreation Manager Garrett White; & Deputy City Attorney Emily Kane. Adoption of the Agenda Commission President Dom Gelsomino entertained a motion to approve the agenda as presented. Commissioner Jessica West moved to adopt the agenda. Commissioner Keith Bevan seconded. All were in favor of the motion. Approval of the Minutes 1. November 18, 2020 Special Meeting – Dom Gelsomino Commission President Dom Gelsomino entertained a motion to adopt the minutes as presented. Commissioner Jessica West moved to approve the minutes. Commissioner Keith Bevan seconded. All were in favor of the motion. Announcements 2. Christmas Presentation – Steve Siddoway MPR Director Steve Siddoway wished the Commission a very Merry Christmas and presented each Commissioner with a small gift and Christmas card to thank them for their Page 3 Item 1. Parks & Recreation Commission Meeting Minutes – December 9, 2020 Page 2 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. service as citizen volunteers, whom the only pay they get is the thanks they receive. Steve expressed his gratefulness for the service they provide to the MPR Department and to the community as a whole. 3. Upcoming Events – Steve Siddoway MPR Director Steve Siddoway reported the Christmas spirit is alive and well in the MPR Department.  Christmas Tree Lighting Ceremony – This virtual, Facebook-live event was held last Friday, December 4, 2020 to light the Christmas tree at Generations Plaza.  Santa’s Mailbox – Santa’s mailbox is up and running at Meridian City Hall; it has gotten a lot of publicity on various news cycles. Many letters from children in the community are rolling in, given to Santa, and then he responds back to each child with a letter that has a legible return address. MPR Recreation Manager Garrett White added there were over 700 letters received to date since Thanksgiving as more are coming in.  Zoom with Santa – This activity started on Saturday, December 5, 2020 and most of the slots have been filled. There were 365 slots for families to take to have a virtual Zoom session with Santa. Garrett White added this activity was great, and he does not think it could have been better. The kids—seeing their faces lights up—in being able to do a one-on-one with Santa was awesome.  Downtown Business Decorating Contest – Downtown businesses have been decorating their storefronts. There is a map and online voting that people can do to vote for their favorite between now and December 20, 2020.  Winterland in the Bag – Since the MPR Department cannot conduct the Winterland Children’s Festival as usual this year, there is a Winterland in the Bag activity where bags were stuffed with all kinds of craft projects and supplies which will be handed out at the Meridian Community Center on Saturday, December 12, 2020 from 10 a.m. to noon. MPR staff members are asking families to remain in their vehicles and drive through and pick them up. Craft bags are available to the first 500 people.  Meridian Ornament Drop – This activity is being held on December 12-13, 2020. People can make handmade ornaments and hide them around town for others to find.  Christmas Tree Lights – There is an interactive digital map of Christmas tree lights around town where people can mark their favorites and check out their locations.  Salvation Army Angel Tree – The tree is up at Meridian City Hall for this virtual toy drive. The deadline is end of day on December 10. Donations can be made online. There is also a drop box for presents at City Hall. Many have already made contributions. The gifts will be delivered to the Salvation Army on Friday, December 11.  Little Free Library – The Little Free Library posted at City Hall is stocked with Christmas and winter-themed books, where people can take a book and leave one.  Meridian Head Start Program Fundraiser – The MPR Department has been able to provide gifts to 60 preschoolers with the Head Start program through donations received (no tax dollars). Volunteers have been wrapping gifts which will be delivered later in the week. For more details about the above festivities, visit www.ChristmasInMeridian.org. Old Business ~ NONE New Business 4. 2021 MPR Commissioner Elections – Dom Gelsomino Page 4 Item 1. Parks & Recreation Commission Meeting Minutes – December 9, 2020 Page 3 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. Commission President Dom Gelsomino reported each year elections are held in December; one for President and the other for Vice President. The current Vice President—Jo Greer—received an automatic nomination for President. There were no other nominations for President. Commissioner Jo Greer nominated Keith Bevan for Vice President. There were no other nominations for Vice President. Commission President Dom Gelsomino made a motion to elect Jo Greer for President and Keith Bevan for Vice President. Commissioner Jessica West moved to elect Jo Greer for 2021 President and Keith Bevan for 2021 Vice President. Commissioner John Nesmith seconded. All were in favor of the motion. Congratulations to Jo Greer as the new President and Keith Bevan as Vice President. The new Commission leadership is effective January 1, 2021. 5. Brainstorm 2021 MPRC All-Commission Goals – Steve Siddoway The Commission reviewed the current 2020 MPR All-Commission Goals. In an effort to streamline the process and as a starting point for discussion, draft goals for 2021 were brought forward for consideration and reviewed. MPR Director Steve Siddoway facilitated discussion. There were no other changes or additions to the proposed draft goals. Each Commissioner was asked to list the order of importance of these 10 goals. Rachel Myers tallied their priority levels. Please see the following results: Commission President Dom Gelsomino entertained a motion to adopt these 10 goals in this particular order as the Commission’s top priorities for 2021. Commissioner Keith Bevan moved to adopt the 10 goals. Commission Vice President Jo Greer seconded. All were in favor of the motion. Workshop ~ NONE Staff Reports 6. MPR Staff Director Steve Siddoway reported on the following: Page 5 Item 1. Parks & Recreation Commission Meeting Minutes – December 9, 2020 Page 4 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting.  Covid-19 – He is really proud of his staff for the way they are moving forward under the current protocols and guidelines to do what they can in reference to Covid-19.  Commission Liaison – He thanked Councilman Brad Hoaglun for being the Department and Commission’s Council Liaison for the year and representing them so well on the City Council. Parks Superintendent Mike Barton reported on the following:  Discovery Park – Phase 2 for Discovery Park is a big priority.  Heroes Park Parking Expansion – The Parking Lot Expansion project at Heroes Park is currently out to bid. The bid opening has been moved from December 28, 2020 to January 7, 2021 to obtain good pricing from the contractor on supplies.  Pickleball Courts – He is working with the Brighton Corporation that wants to possibly donate some pickleball courts in Kleiner Park. He will bring some court layouts to the Commission at a future meeting for review/feedback.  Lakeview Golf Course – He has many tasks related to the recent take-over of the Lakeview Golf Course.  South Slough Pathway – On behalf of Pathways Project Manager Kim Warren, he reported bids have been opened and received an approved low bid that they are awarding. Tiling and pathway work will be done, once the weather has warmed. Recreation Manager Garrett White reported on the following:  Christmas Activities – As Steve Siddoway reported earlier that evening in terms of all of the Christmas festivities happening, Garrett thanked the entire Recreation Division team for all of their work and expressed he is proud of them for all they have accomplished based on the current orders, being creative, and staying active/busy. He has also been working on tasks regarding Zoom with Santa.  Concessions – The Kleiner Park Concessions RFP is currently out; proposals will be due to him in January 2021. The Fuller Park Snowcone Concessions RFP will go out very soon; proposals will be due back in February.  Meridian Youth Baseball Fuller Park Agreement – He had a good meeting with MYB staff to discuss uses at Fuller Park with their programs.  Meridian Main Street Market – He has been working with the event organizer and Legal to create a new contract regarding this continuing event for next year.  Field Applications – He has been working on tasks related to organizations wanting to reserve field space. Skyler Cook will be taking over this task for Garrett. Adjourn Commission President Dom Gelsomino entertained a motion to adjourn the meeting. Commission Vice President Jo Greer moved to adjourn. Commissioner Albert Kang seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 6:37 p.m. (AUDIO & VIDEO ON FILE OF THESE PROCEEDINGS) Page 6 Item 1. Parks & Recreation Commission Meeting Minutes – December 9, 2020 Page 5 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. APPROVED: _________________________________________ ________/ ________/ ________ JO GREER, PRESIDENT DATE _________________________________________ KEITH BEVAN, VICE PRESIDENT /rem Page 7 Item 1. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 1 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. PARKS & RECREATION DEPARTMENT STAFF REPORTS January 13, 2021 Administration Division Director’s Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the January 13, 2021 MPR Commission Meeting.) Parks Division Parks Superintendent Report: MIKE BARTON (Please note, a verbal report will be provided at the January 13, 2021 MPR Commission Meeting.) Pathways Project Manager’s Report: KIM WARREN 1. Fairview Avenue Connection – Five Mile Pathway – Design portion of this contract was officially closed out. The contractor is currently on hold for the winter with plans to begin again as soon as the weather breaks. 2. South Slough – East of Locust Grove, South of Ustick – Bid for revised scope of work (including tiling and construction of the northernmost pathway segment only) was awarded to Bricon in December. Page 8 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 2 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. 3. Local Rail With Trail – Staff is still working to obtain access from NW 8th Street to Linder, the westernmost half mile of this project. One existing easement, for Rushmore subdivision, was discovered while researching the history of these developments. We have ordered title searches on two other properties in the hope that other recorded easements may exist. Knowing for certain either way will provide clarity on next steps toward acquisition. 4. Whitestone Pedestrian Bridge Across Ten Mile Creek (SW of Franklin & Linder) – Fence installation is complete along the Whitestone pathway segment, minus a small run near the roadway that was left open for construction access. The developer’s contractor has begun setting bridge abutments adjacent to the Ten Mile Creek. When bridge installation is complete, the pathway will be graded in preparation for paving next spring. 5. Ten Mile Trailhub – Construction on this project is on hold until early spring, with erosion control measures in place to protect existing storm drainage structures. Staff has been working on plans to bring power to the site to serve the restroom structure from Centennial Park that will be relocated to the Trailhub. 6. Management of (14) Infill Pathway Projects – Staff has finalized the scope and fee negotiations with all three consultant teams after a couple of revisions and resubmittals. Task orders are in place for each or have been sent for signature. We have been meeting with the consultant teams to kick off project work, pass on needed information, and review progress on preliminary concepts for these projects. Schedules are currently on track to finalize conceptual design, gauge the feasibility of these projects, and gain an idea of potential project cost (for those able to move forward) in time for the City’s next budget cycle. 7. Other Review & Coordination Activities – Includes pathways review of incoming development applications and issuing conditions for development, site visits, and ongoing map updates. Continued attendance of Streetscape and Community Character, Active Transportation Work Group, and South Meridian Bicycle/Pedestrian Plan meetings, processing of easements, and fielding of various inquiries from community pathway enthusiasts. City Arborist’s Report: MATTHEW PERKINS 1. Contract Tree Work – Ten large park pruning projects have been sent out to multiple contractors for bidding. I expect at least three of these will need to go through Purchasing and the competitive bid process. Among these projects are the Meridian Split Corridor, Tully Park, and Heroes Park. We expect to see the maintenance of trees in these areas and others being addressed soon. Page 9 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 3 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. 2. Urban Forest Management Plan – The first draft of this document has been handed in for review. I expect there will be some modifications and changes made to the verbiage, as well as having some imagery added to make it a little less of a dry read. 3. Continued Maintenance – I have started making a work plan for the Plant Health Care/Integrated Pest Management applications that will be administered to trees throughout the parks this spring. My objective is to streamline the process and make it easier and less labor intensive, as well as providing some savings in the cost of products, and reducing the amount of chemicals being applied in the parks. 4. Tree Planting – There are a few declining trees in downtown tree boxes that will need replacement this year, as well as a few that have been identified as “fruit/seed bearing” which is unacceptable for the downtown street/sidewalk environment. These trees will be removed and replaced with a more appropriate species. I have also been taking inventory of vacant tree rings and tree stumps throughout the parks and I am making plans to have them replaced. 5. Arbor Day Celebration – Last year’s Arbor Day Celebration was cancelled due to the pandemic. I have started to explore options for this year to come up with a plan in advance. Recreation Division Recreation Manager’s Report: GARRETT WHITE 1. Field/Event Scheduling – Skyler Cook and I have been inputting all 2021 Field Applications into the computer. There are still some requests coming in, and Skyler is sorting them and getting the applicants as much space as possible. We will continue to work with CDH in regards to gathering sizes and Covid-19 protocols. 2. Community Center RFP – I have attended by-weekly meetings in regards to the Community Center RFP. We have been compiling information on what we want in a new community center about room sizes and space. We started the design process and will meet again January 15th for more discussion. 3. Meridian Youth Baseball Agreements – I have been trying to get in touch with MYB concerning the Fuller Park Agreement as well as the Settlers Park Field Agreements. There has been very little communication. I sent MYB the final adjustments for 2020 the first week of November and just got confirmation that my calculations are correct. I will be working with Legal to create an amendment to the original agreement. I hope to have this to Council in January. Page 10 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 4 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. 4. Covid-19 Protocols – This will be an ongoing item until there is a solution to Covid- 19. We continue to work with CDH for all programs. We have cancelled all sports leagues for now and the majority of community education classes. The few classes that are going can follow protocols and meet all CDH requirements. Nothing has changed from the last month. 5. Kleiner Park & Fuller Park Concessionaires - I have sent out the Kleiner Park Concessions RFP. The deadline for this RFP will be next Wednesday, January 13th. I held an onsite pre-application meeting in December. There were three people in attendance. 6. Fuller Park Snow Cone Concessions RFP – I have sent out the Fuller Park Concessions RFP and held an onsite pre-application meeting on January 4th. The deadline for this RFP is the first week in February. There has been little interest in this location. 7. Main Street Market Contract – This contract has been signed by the contractor and will be on consent agenda for the January 12th meeting. The Main Street Market will begin in April and end in October. 8. Jabil Fields Agreement – The West Ada School District has begun phase one of a new school on the Jabil property. We are currently working with the school district to determine what field space will be available and what will be impacted. We are also working with ISU on the parking availability once this project is completed. I have spoken with ISU and need to prepare a site map showing where we plan to have our dumpster, restrooms, trash cans, and pedestrian access from their parking lot to the south between the fields and the freeway. 9. Fee Data Collection – I have reached out to the surrounding cities asking them to provide us with all the fees they collect in regards to parks and recreation. I have received feedback from Caldwell, Boise, Nampa, Eagle, and Sandpoint (only because they asked from Meridian’s fees). Once all data is collected, we will evaluate our fees and adjust them where needed. We plan to meet with Finance in January to review. Homecourt Facility Manager’s Report: JAKE GARRO 1. Closure - Meridian Homecourt has been closed since Friday, November 13. Due to the closure, the following has been not been allowed to take place: a. Community Athletic Group Practices Page 11 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 5 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. b. Meridian Homecourt Open Pickleball Play c. General Daily Use for Patrons 2. Community Education Classes – Community education classes are taking place in Court 5 as long as they are meeting the gathering rule of 10 and implementing appropriate social distancing practices. 3. Facility Projects/Improvements – The following task have been completed during our closure: a. Painting – mezzanine area b. Clean and dust vestibule inside the facility c. Clean and dust roof top in new office area d. Clean and dust ceiling and walls in basketball court area e. Clean and dust backboards f. Installation of emergency light/exit wire guards g. Painting of emergency light wire guards h. Clean and dust bleacher and benches i. Clean and dust backboards j. Scanning system for REC 1. Running appropriate cable in the ceiling to allow for membership scanner to be located across the front desk area. This will for improved “foot traffic flow” of membership holders entering the facility during high volume times. This project is yet to be complete. 4. Reservation Policy – I am writing a reservation policy to implement for small group/individualized instruction. Looking for a fair and equitable process to use/designate court space during high volume open gym times. My goal for this process is to limit the amount of small group/individualized instructors we have in the facility at one time. Recreation Coordinators’ Report: RENEE WHITE 1. Winterland – In a Bag – This activity was a smashing success! We offered 500 snowmen drawstring bags filled with crafts to local families. The bags were handed out via drive-through style at the Meridian Community Center from 10 a.m. – noon. All bags were gone by 11 a.m. We had 10 volunteers help manage traffic. Commissioner Jo Greer dressed as Jovie and helped hand out bags with assistance from Santa and Elf. Families were respectful, staying in their cars and wearing masks. Page 12 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 6 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. A few comments from our Facebook: Thanks for the fun bags! My kiddos spent most of the day on Saturday working on crafts Thank you so much for doing this! My girls are having so much fun with all the fun, festive projects! Thank you. My kids love it all. They were so excited to see Elf and Santa We’ve been crafting for a while now! Thank you all so much, that made this possible! Thank you!!! My boys have been talking about and sharing their crafts all day long! Love our city! The Parks Rec. team really came together to create these bags. As a team, we selected crafts, purchased supplies, cut paper and help find activities for the activity book. Even as I was quarantined due to Covid exposure, our team came together to put the crafts into the bags. 2. Zoom with Santa - We created an opportunity for kids to meet face-to-face with Santa – virtually in our Zoom with Santa program. It was another huge success! Parents were asked to answer 3 questions about their kids when they registered for a time:  What put them on the nice list  Pet’s names  Favorite toy This turned out to be the magic potion. Kids and parents were both delighted when Santa would mention something personal about them. We served 439 kids. Here are a few emails we got about the program: Thank you! And thank you so much for organizing this. Our six-year-old is high risk population (he had open heart surgery at 18mo) so this is such a special treat for our family (and I'm sure many others). I want to commend you on your ability to pivot this Christmas season and by doing so creating a new host of memories for our citizens. Lincoln just wrapped up his Zoom chat with Santa and it was an amazing experience. I know this process appears to be easy and seamless, which means there was/is a ton of work behind Page 13 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 7 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. the scenes. Thanks for continuing to raise the bar and exceed everyone’s expectations, we are lucky to have you and our amazing employees! THANK YOU so much! My son just finished his call with Santa and he keeps saying “I’m speechless! …. how did Santa know so much Mommy?!” And wanted to call his Grandma and Grandpa and cousins and Daddy and tell them all about it. He is on cloud nine. I just want to extend my gratitude to you and your team for bringing some Christmas magic in such a crazy time and in such a COVID safe format. So much gratitude. 3. Letters from Santa - We had more than 1,400 letters this year. This exceeds every year. Thanks to Chelsea Cantrell for stepping up and taking the lead on the program this year. She created a system that allowed for the staff to send out letters from our home offices, printed and delivered the supplies, and kept track who was doing what. I am currently focusing on 2021. We will continue to create community and fun activities in innovative/safe ways! JENNA FLETCHER 1. 2021 Winter Activity Guide – We did not release a guide but have been advertising individual classes that are currently running. Winter/spring classes are slated to run December 21 – May 30. 2. Winter/Spring Classes – Classes that can follow the succeeding protocols are currently allowed to run: less than 10 people, no shared equipment, not interactive, and maintain 6 feet of distance. Once we move forward in stages we will be able to open more classes and increase class size numbers. 3. Contracted Instructors – I am continually working with instructors to help them figure out how to continue to run their classes. Some have been able to split up their class times, while others are just waiting until we move forward in stages to start their classes. 4. Summer 2021- The Seasonal Summer Camp Coordinator position is open, and I am setting up interviews for that. This person will work from February until mid- August. This position will help me plan summer, such as hiring, planning field trips, and day-to-day events during camp. MAGGIE COMBS 1. 2021 Winter Leagues – Due to the rollback to Stage 2, we have still postponed registration at this time. Page 14 Item 7. Parks & Recreation Department Staff Reports ~ January 13, 2021 Page 8 of 8 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk’s Office at 888-4433 at least 48 hours prior to the meeting. 2. 2021 Spring/Summer Leagues – We are prepping with hopefulness that we will be able to open registration for our Spring/Summer Leagues at the end of January/beginning of February. 3. 2021 Summer Fun Kickoff Tournament – Teams are starting to place themselves on the tournament list. This tournament takes place on Memorial Day Weekend and hosts normally about 40 teams. Currently, we have 13 teams listed as they have interest in attending. This tournament does bring teams from other areas. Currently, we have teams from Idaho, Oregon, and Washington planning on attending. Volunteer Program Coordinator’s Report: CHELSEA CANTRELL 1. December 2020 – December was a very busy month! We had opportunities that allowed for our volunteers to assist us. In December, volunteers gave 89 hours of service. 2. Santa Letters – We had 1 volunteer assist with the 1,385 letters that were written to Santa. 3. Winterland in the Bag – With hundreds of children coming out to pick up their festive holiday bag, it was a blessing to have 10 volunteers donate 26 hours to help keep the flow of traffic running smoothly! 4. Christmas Shopping & Wrapping for the Gifts to the Children at Head Start – We had several volunteers help us with the shopping and wrapping of the gifts for the children at the Head Start Program. A total of 626 gifts were purchased and wrapped. There were 58 hours of volunteer time donated to this cause. Recreation Coordinator 1 (Sports) Report: SKYLER COOK 1. Winter Basketball League – The Winter Basketball League has been canceled, due to complications with Covid-19. 2. Winter Cornhole League – The Winter Cornhole League will begin on January 19th. This league will practice social distancing, wear masks, and limit spectators to group gatherings less than 10 people. The deadline to register is January 13th. Games will be played at Paramount Elementary and Meridian Middle School. 3. Field Applications – Field applications for 2021 have been submitted and are being scheduled based on priority use. Online reservations will open to the public on February 1, 2021. Page 15 Item 7.