2021-01-12 Work Session
CITY COUNCIL WORK SESSION
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Tuesday, January 12, 2021 at 4:30 PM
Minutes
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://us02web.zoom.us/j/82391655679
Or join by phone: 1-669-900-6833
Webinar ID: 823 9165 5679
ROLL CALL ATTENDANCE
Councilwoman Jessica Perreault
Councilman Joe Borton
Councilman Brad Hoaglun
Councilman Treg Bernt
Councilwoman Liz Strader
Councilman Luke Cavener
Mayor Robert E. Simison
ADOPTION OF AGENDA
Adopted as amended (Item 9)
CONSENT AGENDA \[Action Item\] Approved
Motion to approve made by Councilman Bernt, Seconded by Councilman Hoaglun.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
1. Idaho Fine Arts Academy Pathway Easement
2. Findings of Fact, Conclusions of Law for Horse Meadows Subdivision (H-2020-
0060) by Riley Planning Services, Located at 710 N. Black Cat Rd.
3. Professional Services Agreement for Event Coordinator Services: 2021 Meridian
Main Street Market Between Eventageous Idaho, LLC and the City of Meridian
4. Real Estate Purchase and Donation Agreement Between the City of Meridian
(Buyer) and Challenger Development, Inc. (Seller) for Future Fire Station Site at
Gander Creek South Subdivision No. 1
5. Approval of Grantee Agreements for the Meridian Small Business Grant Program
ITEMS MOVED FROM THE CONSENT AGENDA \[Action Item\]
DEPARTMENT / COMMISSION REPORTS \[Action Item\]
6. Human Resources: Annual Report
7. Finance Department: Comprehensive Financial Plan Discussion Continued to
January 19, 2021
Motion to continue to January 19, 2021 made by Councilman Bernt, Seconded by
Councilman Cavener.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
ACTION ITEMS
8. Election of 2021 City Council President and Vice President Councilman Bernt,
President; Councilman Hoaglun, Vice President
For Council President, Councilman Borton, Seconded by Councilman Cavener
nominated Councilman Bernt.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
For Council Vice President, Councilwoman Strader, Seconded by Councilman
Cavener nominated Councilman Hoaglun.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
EXECUTIVE SESSION
9. Per Idaho Code 74-206A(1)(a) To deliberate on a labor contract offer or to
formulate a counteroffer.
Amended to include 74-206(1)(d): To consider records that are exempt from
disclosure as provided in chapter 1, title 74, Idaho Code.
Motion to enter executive session made by Councilman Bernt, Seconded by
Councilman Hoaglun.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
In to Executive Session: 5:29 pm
Out of Executive Session: 6:05 pm
ADJOURNMENT
6:06 pm
Item#1.
Meridian City Council Work Session January 12, 2021.
A Meeting of the Meridian City Council was called to order at 4:50 p.m., Tuesday, January
12, 2021, by Mayor Robert Simison.
Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica
Perreault, Brad Hoaglun and Liz Strader.
Also present: Chris Johnson, Bill Nary, Crystal Ritchie, Warren Stewart, Garrett White,
Jamie Leslie, Joe Bongiorno and Dean Willis.
ROLL-CALL ATTENDANCE
Liz Strader _X_ Joe Borton
_X_ Brad Hoaglun _X_Treg Bernt
X Jessica Perreault _X Luke Cavener
_X_ Mayor Robert E. Simison
Simison: I will call this meeting to order. For the record it is January 12th, 2021. Tuesday
at 4:50 p.m. We will begin our City Council work session with roll call attendance.
ADOPTION OF AGENDA
Simison: Next item is adoption of the agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adopt the agenda. The first -- excuse me. I just noticed we have
a -- we have a -- like -- we have a change to the agenda. Would like to amend Executive
Session to include 74-206(1)(d). But other than that I move that we adopt the agenda as
amended.
Hoaglun: Mr. Mayor, I second the motion to adopt the agenda as amended.
Simison: Have a motion and a second. Is there any discussion on the motion? If not, all
in favor signify by saying aye. Opposed nay. The ayes have it and the agenda is agreed
to.
MOTION CARRIED: ALLAYES.
CONSENT AGENDA [Action Item]
1. Idaho Fine Arts Academy Pathway Easement
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2. Findings of Fact, Conclusions of Law for Horse Meadows
Subdivision (H-2020-0060) by Riley Planning Services, Located at 710
N. Black Cat Rd.
3. Professional Services Agreement for Event Coordinator Services:
2021 Meridian Main Street Market Between Eventageous Idaho, LLC
and the City of Meridian
4. Real Estate Purchase and Donation Agreement Between the City of
Meridian (Buyer) and Challenger Development, Inc. (Seller) for Future
Fire Station Site at Gander Creek South Subdivision No. 1
5. Approval of Grantee Agreements for the Meridian Small Business
Grant Program
Simison: Next up is the Consent Agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and for the
Clerk to attest.
Hoaglun: Mr. Mayor, I second the motion.
Simison: I have a motion and a second to approve the Consent Agenda. Is there any
discussion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have
it and the agenda -- Consent Agenda is adopted.
MOTION CARRIED: ALLAYES.
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
Simison: There is no items moved from the Consent Agenda.
DEPARTMENT / COMMISSION REPORTS [Action Item]
6. Human Resources: Annual Report
Simison: So, we will go into Department/Commission Reports. First up is the annual
report from our Human Resources Department. I will turn this over to Director Ritchie.
Ritchie: Thank you, Mr. Mayor. Let me see -- I want to make sure I'm screen sharing
properly. This is the first time I have presented on Zoom, so I will see if this works. Please
let me know if it does not. Can you all see the presentation? Okay. Thank you. Again
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thank you so much. Good afternoon, Mr. Mayor, Members of Council. We very much
appreciate your time today as we present to you our annual department report. Let's talk
a little bit about human resources. You have seen this graphic before, but it still remains
true today. This is all of the different areas of HR support that our department provides
to departments and to our employees. Our HR team consists of six staff members. We
have recently had a new team member join us. His name is Josh Hanlon, if you haven't
had an opportunity to meet him yet. He is our new administrative assistant here at our
front desk and we invite you to welcome Josh to the city. We have welcomed him to the
HR department. We are glad that he's here. So, we often get asked, being a department
of six, looking at that bubble graphic of everything that we do, how do we do what we do
each and every day and this rings true, you have seen this before, it is a joint effort with
everyone in Human Resources. We do it by pulling together. We partner together. We
help each other. We collaborate. We operate with teamwork. We have cooperation for
each other. But it takes -- I have often said before we are small, but mighty, and the only
way that we can do what we do is by pulling together as one support group. So, let's take
a look at the 2020 projects and initiatives this past year. This is an at-a-glance snapshot
of HR's efforts this past year. There is a policy and compliance, employee engagement,
community focus, our training and development efforts, benefit and wellness initiatives,
compensation, employee relations and in the midst of all of that the focus we had on our
internal department processes and the improvements that we have made this year. So,
let's take a deeper look. So, in regards to the strategic objectives --
Borton: Mr. Mayor?
Ritchie: -- and our current strategic plan we had seven initiatives.
Borton: Mr. Mayor?
Simison: Yes, Councilman Borton.
Borton: Sorry to interrupt. Sorry to interrupt, Crystal. Are the slides supposed to be a
advancing?
Ritchie: Yes. Mine our advancing. Are they not for you?
Borton: No.
Cavener: I see strategic objective status. They have been advancing for me.
Borton: Oh.
Simison: They have been advancing for me as well.
Borton: Oh. I'm frozen. Sorry.
Strader: You are not -- it's not in presentation mode, though, Crystal. Just FYI.
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Ritchie: I'm showing it is. How do I --
Borton: I think it's freezing on my end. I don't know what's going on.
Ritchie: You want me to pause or --
Borton: You can proceed. Maybe it will unfreeze. Don't wait for me. I can hear you, so
I'm tracking. Go ahead.
Ritchie: I apologize. So, this is a snapshot look at the strategic -- strategic objectives
that we have had over the course of the last five years and as a team we were able to
accomplish 71 percent of our strategic objectives. We have two remaining. One is
regarding promoting cultural and workforce diversity and we are anticipated to complete
that in March of this year and also identifying specific training needs and we are
anticipating to complete that April of this year. So, we are looking forward to getting those
closed out as well and completing all of the objectives that were tied to our current plan,
as well as focusing on the new strategic plan and the tasks that will come with that. So,
let's take a moment and we will talk about employment. So, employment, recruitment,
and staffing is a significant amount of time on behalf of the HR staff that we spend working
towards hiring the top talent that we have here at the city. On this slide you can see that
we have primary responsibility for managing and assisting with all employee-related
matters and this gives you just a little bit of a snapshot of where we are as a workforce.
So, you will see on the upper right-hand corner the average city retention rate for 2020
was 90.09 percent. The average years of service collectively amongst our workforce is
seven point -- little over seven years of experience and you will see the breakdown there.
For 20 plus years of service we have 27 employees of the city who fall in that category.
Sixty-six fall in the 15 years to a little less than 20 years and 74 employees fall in the ten
to 14.99. Eighty-six fall in five years to ten -- almost ten years and, then, 238 of our
employees fall in the zero to a little less than five years. You will see there in the lower
left-hand corner of your slide the average years of service by departments and division
and, then, over on the right years of service by department and position. And we want to
take a moment on behalf of the City Council, on behalf of the senior leadership team, and
on behalf of Human Resources, we want to thank all of our employees for their dedicated
years of service here at the city. So, when we talk about employment, we talk about our
workforce, we also talk about recruitment. We spend a significant amount of time in the
recruitment efforts across the city. We are responsible for assisting applicants with their
application to the city. We are responsible for assisting employees and managers with all
phases of the employment process. We oversee recruitment, interviewing, job offers, the
drug and alcohol testing, background checks, except for law enforcement, et cetera. It is
a full cycle process here at the city. So, you will see here that this year the city received
a little over 4,000 extra applications for employment. The average cost of recruitment this
past year was almost 44,000 dollars. We have 77 job postings that resulted in 126
positions being filled. To support those recruitment efforts we processed 126 pre-
employment appointments, facilitated and -- or, excuse me, coordinated 103 drug and
alcohol tests. We conducted approximately 635 reference checks and when I say we I
will say that this is solely done by Jessica More in our office. She primarily handles all of
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the reference calls for every employee that we hire. The average cost of recruitment for
employment search was about 298 dollars and our average time to fill last year was 99.68
days to fill a position and that time to fill is reflect -- reflected from when a position became
vacant until the position is filled and a new hire has started and is attending orientation.
One of the things here in regards to recruitment there that it was a challenge was COVID
and how we navigated recruitment efforts through COVID to ensure that the departments
had the staff that they needed to continue to provide the services and support that they
offered and the HR team came together and we looked at each of our recruitment
processes, our pre-employment processes, our staffing processes to identify how could
we shift it to a remote environment during the time of need this past year and we were
successfully able to do that. Other agencies in the valley had a hiring freeze and our city
continued with our recruitment and staffing efforts to deliver those top talent employees
to the departments who were in need of the staff to continue their services on a daily
basis. You may have heard that HR and IT partnered together this year to take a look at
building a new recruitment tool. So, up until this past year HR was operating with a tool
that was at least ten to 12 years old. It was the tool that was in place when I came on
board and it was a tool that was internally developed at that point in time by a high school
intern working with the city and it was a great tool at that point in time and it carried us for
a good amount of time. However, it was time to upgrade. It was time to have a fully
developed, fully functional tool that provided us greater functionality than the tool that we
had. So, the new tool that we have is called E-Recruit. It does provide internal and
external application of employment tools for the citizens, as well as our internal
employees. It gives us greater functionality, much easier to use. We are proud to say it's
mobile friendly, so you can apply from any mobile device, not just at a computer at your
-- on your desk. It does give individuals the opportunity to create a profile when looking
for employment or different jobs within the city. This new tool has reduced the time it
takes for an individual to fill out an application. They can track their application status and
where it's at through the recruitment process here at the city. They can subscribe for job
alerts if they have particular interest in a particular type of job or a particular department
within the city. It does allow us to get a designated department access, so it helps us with
communications between Human Resources and the hiring departments filling positions.
It gives us greater efficiency and transparency as we also are working towards a
paperless recruitment effort here at the city and we do want to pause and give a huge
thank you on behalf of the HR team, to the IT team and their partnership in the
development of this tool, because it has been a collaborative effort and they have been
absolutely wonderful to work with. Specifically have to call out Nick, Pat and Kristy on
this team as they have helped us build this tool, test this tool, and implement this tool.
We are in phase three of this tool. We are going into phase four where it's going to start
being able to provide to us the opportunity to pull metrics, data, reports and numbers out
of the system in the tool, rather than from a manual process. So, we very much appreciate
everyone in IT who has helped us with this. Compensation and benefit administration is
another aspect of Human Resources. We are responsible for assembling, managing, and
administering employee compensation. There is a lot that is involved with compensation
administration. HR co-chairs the compensation committee. We develop employee
communications. We provide guidance to departments and department hiring managers
to wages to ensure that they are in alignment with our compensation program. The
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compensation committee is tasked with reviewing our compensation program on a regular
basis. HR participates in and reviews the results of many salary studies throughout the
year. We provide guidance to departments regarding new hires and job offers to ensure
alignment with our compensation program. We facilitate the third party market analysis
or a third party review of our marketing compensation programs to ensure that they are
market competitive. Those are all different things that take place at different points in time
throughout the year. It's an ongoing process and it evolves every year. Benefit
administration is another bubble, if you will, of responsibility that we have at the city. You
will see there that we are responsible for assembling, managing, and assisting employees
regarding their benefits and that is not just a one time event, such as our annual
enrollment. We have a staff -- a benefit staff here who help employees on a daily basis
with the questions that they have, the guidance that they need, the resources, the contact
information. Employee benefits typically include health, disability, life insurance,
retirement accounts, vacation accruals, sick leave accruals, et cetera. We have a benefits
committee that meets regularly to evaluate our medical, dental, and vision plans. This
year the HR staff facilitated 26 open enrollment virtual meetings along with 18 virtual one-
on-one sessions. This was significant this year. Typically we have done those in person
where we have offered the meetings, we have gone across the city, we have joined staff
meetings to deliver our open enrollment presentations and, then, we have provided
computer lab sessions to help individuals navigate their enrollment on our employee self-
service portal. With COVID this year we had to shift that to a remote platform, so we
conducted our meetings virtually. In addition to that we still have one-on-one sessions to
employees who needed to reach out. We did those virtually to help them be able to
navigate and enroll through our employee self-service portal. The benefits team created
a new benefits guide and an online benefit platform, so that our employees can access
their information not just through the internal intranet, but also from home. Given the
challenges this year we still were able to deliver -- offering several wellness activities. We
had offered 27 challenges. Indoor contests. We provided COVID support and resources,
as well as nutritional well being -- well being webinars and we continue to offer FMLA and
workers compensation support and guidance, as well as the employee assistance
program and the services they support or provide. Here is a slide that gives you a little
bit of an overview of our wellness works programs. We started with our wellness work
activities prior to COVID and we continued through COVID. I will say that our benefits
team did a great job this year in transitioning our in-person activities that we run yearly to
a -- basically a remote offering, so that we could be compliant with COVID restrictions
and keep our employees safe. But while doing that we still had a number of events that
we were still able to offer and that we completed and you will see a list of those there.
We are proud to say that this year we were also the recipient of the American Heart
Association Bronze Level Workplace Achievement Award and this is our third year
running in receiving this award, so we are very proud of that and we continue to strive for
these achievements through our wellness program in future years. We also have training
development here in the city in the offerings that we have to invest in our employees. This
is a snapshot of the different offerings and what we were able to do this year. So, we
offer new employee orientation. You will see that we had 126 successions this year to
ensure that we had the staffing needed to provide the services that we do to our public.
It is a partnership between HR and -- and IT and we generally offer it every two weeks.
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We have a leadership training program that is comprised of trainings, lunch and learns,
and self development opportunities for our leadership and senior managers. Executive
coaching is part of that program. We also have succession planning here at the city. We
are in our third year this year. We have six key positions that have been identified. In
this past year the department has reviewed and updated all of those succession plans.
We also participate in the ICRMP risk management discount training program each year
and as a result of our participation as a city this past year in 2020 the city did receive an
18,484 dollar discount towards our annual premium. We have an internal best training
program. This year we had 187 employees participate over the course of 15 sessions
that were offered with 42 and a half hours of course instruction and we also offered
avoiding discriminatory harassment training across the city. We have one more
department to go and we will be wrapping up this year. COVID played a role in how much
we could offer this year and so, for example, in our best training most of that is instructor
led and so we have taken a pause in -- in with COVID to determine how can we move it
forward now that we have remote workers and on a virtual platform and so we are pleased
to say that we will be resuming the best program and other training services through the
remote platform via teams, so that our employees can still get the training that they want
through a virtual platform and keep that moving. So, we are excited to -- to bring that
here in the next month or so. In addition to our internal programs we also have an
education reimbursement program that is offered to our employees. This is a snapshot
of the utilization, the number of participants, and the total funds that are expended on
behalf of the city to invest in the growth and development of our employees as they pursue
educational interests. Another area of responsibility is employee engagement. We have
an HR team here that is passionate about promoting a culture of employee engagement
where all of the work here by our employees is meaningful, our employees are valued,
and that the teamwork is celebrated. These are a few examples of what we were able to
accomplish this year citywide. We did offering and participate in a United Way campaign.
That campaign this year was different. We had to transition it to be more virtual and more
online, rather than the in-person activities that we have had in the past, and as a result of
that campaign we were able to raise a little over 5,600 dollars towards the United -- United
Way campaign and the needs of individuals in the -- in our local area. We also celebrated
67 employees for their years of service here at the city. We celebrate those in five year
increments. We traveled either across the city prior to COVID or during COVID we
transitioned those to a remote platform to still ensure that we were recognizing the years
of service of the employees who are dedicated to the work that they do on behalf of the
city every day. In addition to that we also participated in our Do The Right this past year.
In 2020 everyone -- every department was responsible for offering and bringing a focus
to a Do The Right event and so ours was themed Caught Spreading Kindness and we
were excited and happy to participate in that and bring that across the city for Do The
Right. Policy administration and compliance is an ongoing focus of HR. Something that
we are required to do. It's something that we need to do. Here are a few examples of
those efforts this year. We have some new policy developments. We have our remote
work policy. A paid parental leave policy. We have the temporary policies that were in
place for the emergency paid sick leave and the emergency FMLA. We also had
pandemic emergency paid leave administration this year. As noted we developed the
temporary policies that we were required to provide. We administered those leaves each
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and every day and we ensured that we were compliant with the federal regulations of the
policies that were offered through the Family First Coronavirus Response Act. In addition
to being federally compliant we also take a look at our internal processes to ensure that
we are still compliant with ongoing changes. One of those focuses this past year was our
veterans preference processes. We had an audit of our processes. We reviewed and
updated our internal procedures. We incorporated our veterans preference process into
our recruitment tool to ensure that we are compliant with the federal regulations and the
expectations when recruiting. In addition to that, as I noted before under training and
development, we facilitated avoiding discriminatory harassment training. We have one
more department to go and we will be wrapping up that department over the summer of
this year and we want to take a moment to pause and say thank you to Joe Borton. Joe,
you have been our Council liaison this past year. We really appreciate the time, the
commitment, your partnership, your support, your questions. We couldn't have done it
without you and we wanted to say thank you for everything that you have done in that
partnership with HR and we continue to look forward to working with you in the future and,
then, we also want to take a moment to say hello to Jessica. Welcome to the team. You
are going to be our Council liaison this year. You and I have already met. But on behalf
of the HR team we are very glad that you are here and we are looking forward to working
with you in 2021. And with that I stand, aka I'm sitting at my desk, for any questions that
you may have.
Simison: Thank you, Crystal. Council, any questions?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I was just wondering when we will receive a presentation with the results of the
all employee engagement survey and have an opportunity to dig into that?
Ritchie: Thank you for your question, Council Woman Strader. We will be providing the
employee engagement survey results at our upcoming annual city employee meeting. In
addition to that I have a meeting with the Council president this week to share with him
the Council results and discuss how to disseminate that amongst each and every one of
you, so that you have an opportunity to review that. And, then, of course, ask us any
questions you may have.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Most organizations I have been part of the leadership team gets an anonymous
breakdown of results by department and, then, they are able to see if we have any, you
know, challenges. Is that type of format what you are eventually going to provide us in
some type of a report or how does that -- how will -- how will that work here?
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Ritchie: We just started getting the results from our third party vendor who provided the
anonymous information. So, the senior leadership team will -- is in the process of looking
at that information now and, then, we will be coming forward with results to all of you. So,
what that looks like at this point in time I don't know yet, but we will keep you
communicated and let you know what that's going to look like and when.
Strader: Thank you.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Yeah. Real quick, Crystal. In your avoiding discriminatory harassment training
you mentioned you are wrapping up training later this year. You got one department to
go. It's been a citywide training. I'm curious is that going to continue in new employee
orientation or is it going to be repeated citywide in the future? How do you -- how do you
keep people up to date on that?
Ritchie: Council Member Hoaglun, that's a great question. One of the things that the HR
Department will be focused on this year is an onboarding program that will follow an
employee from new employee orientation. We will have components of that to address
respectful workplace, avoiding discriminatory harassment trainings, those types of things
and, then, in addition to that it's recommended by our current legal counsel that we as a
citywide initiative offer this type of training and other types of training at least on an every
other year cycle. So, we are going to incorporate it in both aspects.
Hoaglun: Thank you, Crystal.
Cavener: Mr. Mayor?
Simison: Council, any additional questions?
Cavener: Mr. Mayor?
Simison: Was that you, Councilman Cavener?
Cavener: I did speak up, yes, sir.
Simison: Okay. Councilman Cavener.
Cavener: Thank you, Mr. Mayor. Crystal, when it comes down to the -- the wellness
works program, is that all staff led or is there any consultant or third party vendor that's
involved?
Ritchie: Council Member Cavener, that is staff lead. However, we do have a wellness
committee that comes together that is comprised of employees across the city who work
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together to develop the offerings that we give here at the city to keep that fresh, to keep
that moving, and to keep it updated.
Cavener: Okay. Mr. Mayor, follow up if I may?
Simison: Councilman Cavener.
Cavener: Crystal, what percentage do you kind of anticipate of staff time we are spending
on the wellness program?
Ritchie: Council Member Cavener, that's a great question. I don't have that information
in front of me. I would be happy to get with Christena who manages our wellness
deliverables here at the city and see if we can get that information and get it back out to
all of you following our meeting.
Cavener: Mr. Mayor, if I may?
Simison: Councilman Cavener.
Cavener: Thanks, Mr. Mayor. Crystal, that would be great and I guess a little background
to the -- to the question. I think our wellness program is really really important and I think
that you and the team do a great job of providing a lot of different program offerings for
employees. I also know that your department continues to be in high demand from our
growing employee base and it might be at a -- at a turning point where we may want to
look at seeing if there is a third party service that can continue to meet the needs of our
employees without making this to be over -- overly burden for our great staff in your
department. So, something maybe for us to consider as we go into budget season.
Ritchie: Thank you, Council Member Cavener. I will get that information for you -- or you
and the Council and I have also taken note of the information you just shared with us.
Thank you.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Just a general comment. I -- I really appreciate getting the presentation, Crystal,
and I think especially when I was new to Council, you know, the first time we had an
annual report it was really informative. It was important to learn about what the HR
Department does. I was thinking, though, for these annual reports I'm wondering if maybe
we want to provide the slides ahead of time then -- and I don't know what the rest of the
Council thinks. The Council could review the slides ahead of time, so we could focus our
time on questions and challenges. I just want to make sure we get an opportunity to dig
into things like the survey and things like that later in the year, maybe that are a little bit
meatier to have a chance to ask a lot of questions.
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Ritchie: Thank you, Council Woman Strader, for your suggestion. I have captured that
and I will carry it forward and -- and we will bring that back to you.
Strader: Thanks.
Ritchie: You're welcome.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Just for what it's worth, I thoroughly agree with Council Member Strader's
recommendation. You know, even with our -- our next agenda item, the staff were kind
enough to get us the slides to help us be better prepared. You know, as we all have kind
of a good understanding as the department at least here at year two where all this Council
has been intact, maybe an opportunity for us to do less year in review and more maybe
digging one step further. Just a suggestion.
Simison: Thank you. Council, any additional questions or comments? All right. Thank
you, Crystal. Appreciate it.
Ritchie: Thank you.
Borton: Thanks, Crystal.
Simison: Council, we -- we are at 5.22. Just looking at what we have left on this agenda,
I want to try to maybe -- if we can get some perspective on what we think the 6:00 o'clock
is going to look like, Mr. Nary, if we know, so we can determine if we want to move forward,
because -- if we have plenty of time to do all the Executive Session afterwards. I don't
know what you have lined up, so --
Nary: Yes. So, Mr. Mayor, Members of the Council, so the exec session that we were
planning to do now I think is probably going to need about a 30 minute conversation and,
then, on the regular session tonight -- one item has asked to be continued. The second
item we did just get a late e-mail for an adjacent property owner who is unable to attend,
because they have COVID, and says there are unresolved Public Works issues in relation
to their property. So, I don't know if that is enough to warrant continuing the entire matter.
We did have a bunch of neighbors at the P&Z level for this that are other properties
adjacent to this parcel. So, it may be one that we can't complete tonight. So, it may be
fairly lengthy and, then, again, the second Executive Session may be a fairly lengthy
discussion as well, so --
Simison: Mr. Nary, do you have people that are coming in at 5:30 specifically or if we did
it all after the 6:00 does that work?
Page 14
Meridian City Council Work Session
Item#1. January 12,2021
Page 12 of 16
Nary: It's -- they are all internal staff for the 5:30. So, it's -- it's all staff folks that are either
in the building or at home.
Simison: Okay.
Nary: So, it's perfectly fine either way, sir.
Simison: So, Council, would you like to proceed up until 6:00 p.m. or would you like to
have Todd come back and do the CFP at a later -- on next week's agenda?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Just a heads up. I believe the folks are going to have to reboot the system and
it's going to take about ten minutes for it to get back up and running and so -- we need to
-- we need to add ten minutes in there somewhere for them to be able to do that before
the 6:00 o'clock meeting.
7. Finance Department: Comprehensive Financial Plan Discussion
Simison: Okay. Well, how about I suggest we do Action Item No. 8 and, then, we go
ahead and break and we can reschedule the CFP, because it does not need to be this
evening anyways. If that works for everybody. Okay. So, with that do I have a motion
on Item No. 7? Do we need a motion, Mr. Nary, to --
Nary: We probably should make a motion to continue it to next week.
Simison: Okay.
Bernt: So, to confirm we are going to continue Item No. 7 until next week or later on this
evening?
Simison: Next week.
Bernt: Okay. Mr. Mayor, I move that we continue Item No. 7, the Finance Department
Comprehensive Financial Plan discussion to next week.
Cavener: Second the motion.
Simison: I have a motion and a second to continue this item to next week. Is there any
discussion? All those in favor signify by saying aye? Opposed nay. The ayes have it.
Thanks, Todd. We will -- we will get you back on.
MOTION CARRIED: ALLAYES.
Page 15
Meridian City Council Work Session
Item#1. January 12,2021
Page 13 of 16
ACTION ITEMS
8. Election of 2021 City Council President and Vice President
Simison: So, Item 8 under Action Items, election of the city 2021 president and vice-
president.
Borton: Mr. Mayor?
Simison: Mr. Borton.
Borton: I will gladly kick it off. It's been a challenging year and I think our Council has
been served very well with some of the folks who lead us this past year. No surprise. So,
I'm going to make a motion -- or nomination I guess I should say. A nomination for
Councilman Treg Bernt to continue for a second year as Council President.
Cavener: Second the motion. Nomination.
Simison: I have a motion and second for Councilman Bernt to continue as Council
President. Is there discussion on the motion? If not, do we need a roll call vote? I don't
think we do. All those in favor signify by saying aye. Opposed nay. The ayes have it.
MOTION CARRIED: ALLAYES.
Simison: Congratulations, Councilman Bernt. Would you like to do your speech now or
later?
Bernt: No speech. I appreciate each and every one you guys. You guys are like family.
Appreciate the support. This has been an interesting year this past year. COVID has sort
of put a kink in different policy things that we all wanted to accomplish, but at the end of
the day it's been a -- it's been a great opportunity to get to know each and every one of
you better, especially Council Member Liz -- Strader and Perreault. It's been great. So,
2021 let's hope for a different situation maybe in a way that we can maybe accomplish a
little bit more and get a little bit more things on the docket. But, ultimately, I really
appreciate the support and I'm looking forward to 2021.
Simison: Thank you.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I'm not sure if it was stated previously, but I would be very happy to nominate
Councilman Hoaglun as the vice-president for City Council this year. I think he's done a
great job. If he's up for it.
Page 16
Meridian City Council Work Session
Item#1. January 12,2021
Page 14 of 16
Cavener: Second the nomination, Mr. Mayor.
Simison: I have a motion and a second for Councilman Hoaglun to be the vice-president.
Is there any further discussion on the motion?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I -- I feel sometimes in making decisions or deliberating that I often think to myself
what would Councilman Hoaglun do.
Simison: Excellent.
Bernt: He's a -- he's a --
Simison: I will remember that.
Bernt: He's a -- he's a dear friend and -- and, honestly, without -- I know you are kidding,
but I'm being serious. I -- I look -- he's been -- he's been great support to me. He's been
-- he's been there for me when I -- when I needed direction and when I needed a little bit
of -- someone to punch me in the teeth maybe to get me back on track. So, I -- I really
appreciate Brad and all he's done. I appreciate his support.
Simison: Is there any further discussion on the motion and nomination? If not, all those
in favor signify by saying aye. Opposed nay. The ayes have it.
MOTION CARRIED: ALLAYES.
Simison: Congratulations, Councilman Hoaglun. Any remarks you would like to make?
Hoaglun: Appreciate the Council's support and -- and Councilman Bernt, just don't talk
to my wife, I think she might have a different opinion at times, so --
Bernt: Got it.
EXECUTIVE SESSION
9. Per Idaho Code 74-206A(1)(a) To deliberate on a labor contract offer
or to formulate a counteroffer. Amended to include 74-206(1)(d): To
consider records that are exempt from disclosure as provided in
Chapter 1, Title 74, Idaho Code.
Page 17
Meridian City Council Work Session
Item#1. January 12,2021
Page 15 of 16
Simison: Well, thank you. I look forward to working with you both again during this next
year. Excited to continue to build on this team and the relationships we all have with one
another. So, with that we will move on to Item No. 9.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we go into Executive Session per Idaho Code 74-206A(1)(a) and 74-
206(1)(d).
Hoaglun: Mr. Mayor, second the motion.
Simison: I have a motion and a second to go into Executive Session. Is there any
discussion on the motion? If not, Clerk will call the roll.
Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes. Motion carries and we will adjourn into Executive Session.
MOTION CARRIED: ALLAYES.
EXECUTIVE SESSION: (5:29 p.m. to 6:05 p.m.)
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we come out of Executive Session.
Cavener: Second.
Simison: I have a motion and a second to come out of Executive Session. All those in
favor signify by saying aye. Opposed nay. The ayes have it and we have come out of
Executive Session.
MOTION CARRIED: ALLAYES.
Bernt: I move that we adjourn the meeting.
Cavener: Second the motion.
Simison: I have a motion and a second to adjourn our workshop meeting. All those in
favor say aye. Opposed nay. The ayes have it and we are adjourned.
Page 18
Meridian City Council Work Session
January 12,2021
Page 16 of 16
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 6:06 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
1 / 26 / 2021
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Page 19
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Idaho Fine Arts Academy Pathway Easement
Page 3
ADA COUNTY RECORDER Phil McGrane 2O21-006474
BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 01/13/2021 09:15 AM
CITY OF MERIDIAN, IDAHO NO FEE
Project Name(Subdivisiona:
Idaho Fine Arts Academy
ESMT: 2020-0157
PEDESTRIAN PATHWAY EASEMENT
d a West Ada School District
THIS AGREEMENT, made this 12th day of January 2 21� between Joint School District N ,
hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation,
hereinafter referred to as "Grantee";
I ESST e
WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian
_desires to establish a public pathway; and
WHEREAS, the Grantor desires to grant an easement to establish a public pathway are
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement described
herein; and
NOW, THEREFORE, the parties agree as fellows:
THE T does hereby grant unto the Grantee an easement can the following property,
described on Exhibit "A" and depicted on Exhibit `g " attached hereto and incorporated
herein
THE A E °T hereby granted is for the purpose of providingpublic pedestrian pathway
easement for multiple-use non-motorized recreation, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever,
THE GRANTORhereby covenants and agrees that it will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes state
herein.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantor shall repair and maintain the pathway improvements.
THE GRANTORhereby covenants and agrees with the Grantee that should any part oft e
easement hereby granted become part of, or lie within the boundaries of any public street,
Pedestrian Pathway Easement REV. 3/2611
Item#1.
then, to such extent such easement hereby granted which lies within such boundary thereof or
which is a part thereof, shall cease and become null and void and of no further effect and shall
be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and
possessed of the aforementioned and described tract of land, and that it has a good and lawful
right to convey said easement, and that it will warrant and forever defend the title and quiet
possession thereof against the lawful claims of all persons whomsoever.
IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and
year first hereinabove written.
GRANTOR:
)4W L &A
Ma Ann Ranells, Superintendent
STATE OF IDAHO )
) ss
County of Ada }
This record was acknowledged before me on - - (date) by Mary Ann Ranells
(name of individual), [complete the following if signing in a representative capacity, or strike
the following rf signing in an individual capacity] on behalf of West Ada School District
(name of entity on behalf of whom record was executed), in the following representative
capacity: Superintendent (type of authority such as officer or trustee)
(stamp)
No ary Signature
c,;�tgY PUe`•. My Commission Expires: •1!•
s �
rfit 5lo •
•
ppEs 211-210 •
.sr
Mom'"
Pedestrian Pathway Easement REV. 03/26/18
Page 5
GRANTEE: CITY OF MERIDIAN
Robert E. Simiso Ma r
/ f G IDIA v
Attest by ChfJOhnSO ;`T '> erk
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on1-12-2021 (date) by Robert E. Simison
and Chris Johnson behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively.
Na&wu)"
CHARLENE WAY Notary Signature
COMMISSION#67390 My Commission Expires: 3-28-2022-
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3128122
Pedestrian Pathway Easement REV.03/26/18
Item#1.
LEGAL DESCRIPTION
-� %A= THE
.orj � Page 1 OF 2
LAND
ow
mirM GROUP
November 30, 2020
Project No.: 120044
EXHIBIT"A"
CITY of MERIDIAN
WEST ADA SCHOOL DISTRICT
PATHWAY EASEMENT
A 15 foot-wide easement being a portion of Lot 1, Block 1 of Bengal Parking Subdivision, as
same is shown on the official plat thereof, recorded in Book 116, Page 17551,Ada County
records, situate in the Southeast Quarter of Section 18,Township 3 North, Range 1 East, Boise
Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows:
COMMENCING at the South One Quarter corner of said Section 18(from which the Center
Quarter of said Section 18 bears North 00°27'14" East, 2650.88 feet distant); thence on the
north-south mid-section line of said Section 18, North 00°27'14" East, 2152.73 feet, to a point;
thence leaving said mid-section line, South 89"32'46" East, 75.30 feet to a point of curvature on
the easterly line of an existing 15 foot-wide pathway easement, recorded as Instrument No.
2019-063731, Ada County records AND the POINT OF BEGINNING:
Thence 6.11 feet on the arc of a curve to the right, having a radius of 65.00 feet,a
central angle of 05" 22' 53", and whose long chord bears North 410 46'44" East, 6.10
feet
Thence North 44*28' 11" East, 37.76 feet to a point of curvature;
Thence 27.49 feet on the arc of a curve to the left, having a radius of 35.00 feet, a
central angle of 45*00' 00", and whose long chord bears North 210 58' 11" East, 26.79
feet;
Thence North 000 31' 49" West, 16.58 feet to a point on the southerly line of said 15
foot-wide pathway easement;
Thence on said southerly line, North 870 02' 15" East, 15.01 feet;
Thence leaving said southerly line, South 000 31'49" East, 17.22 feet to a point of
curvature;
Thence 39.27 feet on the arc of a curve to the right, having a radius of 50.00 feet, a
central angle of 45"00' 00", and whose long chord bears South 21°58' 11" West, 38.27
feet;
Thence South 440 28' 11" West, 37.76 feet to a point of curvature;
462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939,4041 th elan dgroupinc.com
Page 7
Item#1.
December 1, 2020
Page 2
Thence 39.27 feet on the arc of a curve to the left, having a radius of 50.00 feet, a
central angle of 45°00' 00", and whose long chord bears South 21"58' 11" West, 38.27
feet, to a point on said easterly line of an existing 15 foot-wide pathway easement;
Thence on said easterly line, North 00' 37' 37" West, 41.45 feet to the POINT OF
BEGINNING.
The above described easement contains 1,573 Ft2 (0.036 Acres), more or less.
LA
IN
w
PREPARED BY: o
The Land Group, Inc. w 5
Michael Femenia, PL5
E'OF�
ZL s
12/01/2020
Site Planning•Landscape Architecture a Civil Engineering•Surveying
462 E.Shore Drive,Suite 100•Eagle,Idaho 83616•P 208.939.4041•www.thelandgroupinc.com
Page 8
Item#1.
Pathway Easement
for
C 1/4 SEC. 18 City of Meridian
CP&F#107143500
Being a Portion of lot 1,Bieck 1
of Bengal Parking Subdivision
Situate In the SE 1/4 of Section 18
`\ E. LIENTRADR. Township 3 North,Range 1 East,Balsa Meridian
- - City of Meridian,Ada County,Idaho
\ L3 2020
A C71
I \ \ m 5'2 ��Q.L LA
� Cn
�� \BEN
IQ \ \ U o
r — �� �.<ZY of 1
�POB I r— ���UP �� LOT 1 �'L S
S89°32'46'E 75.30' ] ca 12/01/2020
I CITY OF MERIDIAN
I 15'PATHWAY EASEMENT Line Table
o I I I 1,573 Fl2(0.036 Acres)±
N I I I LINE BEARING LENGTH
I 9i5 E CENTRAL DR Lt N44.28'11'E 37.7fi'
Q I I WEST ADA SCHOOL DISTRICT
I i APN:R0888210100 L2 NOD'31'49•W 16.58'
I I L3 N87'02'15•E 15.01'
c, I I 15'EXISTING L4 soa•31'49'E 17.2?
" PATHWAY EASEMENT
`O PER BENGAL PARKING SUBDIVISION L5 544.28'11'W 37.76'
I w ] I INST#2019-063731 L6 NDa'37'37•w 41.45'
I I
I I
Curve Table
I I
I CURVE LENGTH RADIUS DELTA CHORD BEARING CHORD LENGTH
I I c1 6.11' 65,00' 5.2253• N41.4644'E 6.10,
I I C2 27.49' 35,00' WOOD* N21.58'11•E 26.79'
S 1/4 SEC. 18 C3 39.27' 50,00' 45*0000• S21'58'11'W 38.27'
CP&F#103176247 C4 39,27' 50.04' 45'00'00' S21.58-11-W 1 38.27'
�� �� 0 50' 100,
n
Exhibit B
s Horizontal Scale:1" = 50' Project No.:120044
s Date of Issuance:December 1.2020
b
� .
=THE Pathway Easement
N LAND City of Meridian �—
a
GROUP West Ada School District
Page 9
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Findings of Fact, Conclusions of Law for Horse Meadows Subdivision (H-2020-
0060) by Riley Planning Services, Located at 710 N. Black Cat Rd.
Page 10
Item#2.
CITY OF MERIDIAN
FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIA
DECISION&ORDER �N,
AND
In the Matter of the Request for the Rezone of 5.33 acres of land from the R-4 zoning district to the
R-8 zoning district and preliminary plat consisting of 26 single-family residential lots and 3
common lots on 4.71 acres,by Riley Planning Services.
Case No(s).H-2020-0060
For the City Council Hearing Date of: December 22, 2020 (Findings on January 12, 2021)
A. Findings of Fact
1. Hearing Facts(see attached Staff Report for the hearing date of November 24,2020, incorporated
by reference)
2. Process Facts(see attached Staff Report for the hearing date of November 24,2020, incorporated
by reference)
3. Application and Property Facts(see attached Staff Report for the hearing date of November 24,
2020, incorporated by reference)
4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing
date of November 24, 2020, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use
Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified as
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by
ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian,
which was adopted December 17,2019,Resolution No. 19-2179 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s)received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision,which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the
Community Development Department,the Public Works Department and any affected party
requesting notice.
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Horse Meadows—FILE#H-2020-0060) Page 11
Item#2.
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of November 24, 2020, incorporated by reference. The conditions are concluded to
be reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant's request for Rezone and Preliminary plat are hereby approved per the conditions
of approval in the Staff Report for the hearing date of November 24, 2020, attached as Exhibit
A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat,combined preliminary and final plat,or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two(2)years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat(UDC 11-613-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two(2)years,may be considered for
final approval without resubmission for preliminary plat approval(UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up
to two(2)years as determined and approved by the City Council may be granted. With all
extensions,the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension,the property shall be required to go through the platting procedure again(UDC 1I-
6B-7C).
Notice of Conditional Use Permit Duration
Please take notice that the conditional use permit,when granted, shall be valid for a maximum
period of two(2)years unless otherwise approved by the City. During this time,the applicant
shall commence the use as permitted in accord with the conditions of approval, satisfy the
requirements set forth in the conditions of approval, and acquire building permits and
commence construction of permanent footings or structures on or in the ground. For
conditional use permits that also require platting,the final plat must be signed by the City
Engineer within this two(2)year period.
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-5B-6.G.1,the Director may authorize a single extension of the time to commence the
use not to exceed one(1)two (2)year period. Additional time extensions up to two(2)years as
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Horse Meadows—FILE#H-2020-0060) -2-
Page 12
Item#2.
determined and approved by the City Council may be granted.With all extensions,the Director
or City Council may require the conditional use comply with the current provisions of Meridian
City Code Title 11(UDC 11-513-617).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six(6)months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six(6)month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight(28)days after the date of this decision and order
seek a judicial review as provided by Chapter 52,Title 67,Idaho Code.
F. Attached: Staff Report for the hearing date of November 24,2020
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Horse Meadows—FILE#H-2020-0060) -3 - Page 13
Item#2.
By action of the City Council at its regular meeting held on the 12th day of January ,
2021.
COUNCIL PRESIDENT TREG BERNT VOTED
COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED
COUNCIL MEMBER JESSICA PERREAULT VOTED
COUNCIL MEMBER LUKE CAVENER VOTED
COUNCIL MEMBER JOE BORTON VOTED
COUNCIL MEMBER LIZ STRADER VOTED
MAYOR ROBERT SIMISON VOTED
(TIE BREAKER)
Mayor Robert E. Simison
Attest:
Chris Johnson
City Clerk
Copy served upon Applicant, Community Development Department,Public Works Department and City
Attorney.
By: Dated: 1-12-2021
City Clerk's Office
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Horse Meadows—FILE#H-2020-0060) -4- Page 14
Item#2.
Exhibit A
STAFF REPORT E COMMUNITY
N --
COMMUNITY DEVELOPMENT DEPARTMENT
HEARING 11/24/2020
Legend �
DATE: j � ��
Pro ect Location '
TO: Mayor&City Council
FROM: Joe Dodson,Associate Planner
208-884-5533
SUBJECT: H-2020-0060
Horse Meadows Subdivision
LOCATION: The site is located at 710 N. Black Cat,in -- ,
the NW 1/4 of the NW 1/4 of Section 10, `
Township 3N.,Range 1 W. 0 71 n
I. PROJECT DESCRIPTION
Rezone of 5.33 acres of land from the R-4 zoning district to the R-8 zoning district and preliminary
plat consisting of 26 single-family residential lots and 4 common lots on 4.71 acres,by Riley
Planning Services.
NOTE: The ACHD staff report requires the Applicant to take access off of W.Pine Avenue instead
of converting the existing private lane easement(Quarterhorse Lane) into a public road access, as
originally proposed. The easement will remain as a non-buildable lot until such time as the
easement holders relinquish their rights to use said access with future development of their
respective properties.
In addition, in response to the staff report for the September 17, 2020 Commission meeting, the
Applicant requested a continuance to a future meeting date in order to revise the plat and obtain
additional information regarding the existing easement as discussed in the staff report. The plat
has been revised and has resulted in strikethrough and underline changes throughout the staff
report.
NOTE to City Council.Following the Commission public hearing, the Applicant revised the plat in
response to the Commission's recommendation and incorporated other changes that have not been
fully analyzed by staff. The applicant has provided a comprehensive narrative of the proposed
changes and staff has provided a summary of the proposed changes for the Council's
consideration. Staff has also outlined some of the outstanding issues and recommended changes or
inclusion of new conditions of approval based on these changes in Section VI. below.
• The open space has been moved from the NEC to a more central location within the
subdivision (Lot 6,Block 2). The overall open space has increased approximately 8,000
square feet to total nearly an acre due to the layout changes;
Pagel
Page 15
Item#2.
• The Applicant is now proposing to construct common open space and a public street over
area of the subject site that contains an existing ingress/egress easement. Conveyance of
this right-of-way is contingent upon all easement holders relinquishing their rights to the
use of said easement. The applicant's attorney is working with the three(3) affected parties
on a resolution;
• Per the recommendation of the Commission, one lot has been removed from the west
boundary abutting Black Cat Road,
II. SUMMARY OF REPORT
A. Project Summary
Description Details Page
Acreage 4.71 acres
Future Land Use Designation Medium Density Residential
Existing Land Use(s) Vacant
Proposed Land Use(s) Residential
Lots(#and type;bldg./common) �8 31 total lots—26 single-family residential;and 4 5
common lots.
Phasing Plan(#of phases) Proposed as one(1)phase.
Number of Residential Units(type 26 total single-family detached units
of units)
Density(gross&net) Gross—5.52 du/ac.;Net—unknown
Open Space(acres,total 34,912 square feet(approximately 17%)and includes the
[%]/buffer/qualified) required landscape buffers and one open space lot
containing the proposed amenity;property is less than 5
acres so minimum open space requirement is not
applicable.
Amenities 1 amenity—Tot Lot
Physical Features(waterways, N/A
hazards,flood plain,hillside)
Neighborhood meeting date;#of March 14,2020—5 attendees
attendees:
History(previous approvals) AZ-06-016,PP-06-010,FP-07-034;VAR-06-008—These
approvals have expired.
B. Community Metrics
Description Details Page
Ada County Highway District
• Staff report(yes/no) Yes
• Requires ACHD Commission No
Action es/no
Access(Arterial/Collectors/State Originally,access was proposed from W. Quarterhorse
Hwy/Local)(Existing and Proposed) Lane,an existing private street along the southern property
boundary.However,ACHD is requiring the applicant take
access from Pine Ave. and does not have the authority to
require the applicant to close the private driveway
connection to Black Cat.
Stub Street/Interconnectivity/Cross Stub streets are proposed to the existing private lane
Access (Quarterhorse Lane)that are less than 150' in length that
will be terminated with some kind of barrier and signs that
state the streets will be extended in the future.The
Page 2
Page 16
Item#2.
Description Details I Page
Applicant is still required to allow the other easement
holders to use their access rights of Quarterhorse Lane.
Existing Road Network W. Quarterhorse Lane—a two-lane private street
Existing Arterial Sidewalks/ No
Buffers
Proposed Road Improvements Applicant is proposing additional ROW dedication and
construction of detached sidewalks along both Black Cat
and Pine.
Fire Service
• Distance to Fire Station 2.1 miles from Fire Station#2
• Fire Response Time The proposed development falls within the 5 minute
response time goal.
• Resource Reliability 76%(below the target goal of 80%)
• Risk Identification Risk Factor 1 —Residential;current resources would be
adequate to supply service to this project.
• Accessibility Proposed project meets all required access,road widths,
and turnarounds.
The project will be limited to 30 homes due to a singular
access oint.
Police Service
• Distance to Police Station 4.5 miles
• Response Time Approximately 3.5 minutes
• Accessibility MPD has no concerns with access into this development;
the MPD can service this development if approved.
• Additional Comments • Between June 2019 and June 2020,MPD
responded to 1,281 calls for service within one mile
of this proposed development.The crime count on
those calls was 126.
• Between June 2019 and June 2020,MPD
responded to 29 crashes within 1 miles of this
proposed development.
West Ada School District
• Distance(elem,ms,hs) Peregrine Elementary—3.2 miles
Meridian Middle—3.1 miles
Meridian High—2.8 miles
• Capacity of Schools Peregrine—650 students
Meridian Middle— 1250 students
Meridian High—2400 students
• #of Students Enrolled Peregrine—517 students
Meridian Middle— 1273 students
Meridian High—2101 students
Wastewater
• Distance to Sewer Services Directly Adjacent
• Sewer Shed South Black Cat Trunk Shed
• Estimated Project Sewer See application
ERU's
• WRRF Declining Balance 13.95
• Project Consistent with WW YES
Master Plan/Facility Plan
• Additional Comments Additional 918 gpd flow has been committed.
Water
• Distance to Water Services Directly Adjacent
Page 3
Page 17
Item#2.
Description Details Page
• Pressure Zone 1 1
• Estimated Project Water See application
ERU's
• Water Quality Concerns Yes,see below
• Project Consistent with Water Yes
Master Plan
• Impacts/Concerns The water main should be looped through the site
whenever possible;if any stub is not used it will be
required to be abandoned dead end at the cul de s must
be extended to the northwest via the common lot pathwa
,...7 tied into the existing 8" water,v..,i stub i Black Cat
This stub is not etffenfly shown on the plans but is stubbed
Page 4
Page 18
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11
Item#2.
IV. NOTICING
Planning& Zoning City Council
Posting Date Posting Date
Newspaper Notification 6/26/2020 11/6/2020
Radius notification mailed to
properties within 300 feet 6/23/2020 11/4/2020
Site Posting 90 10/2/2020 11/6/2020
Nextdoor posting 6/23/2020 11/4/2020
V. STAFF ANALYSIS
A. Future Land Use Map Designation(https:llwww.meridiancioy.or /g compplan)
Medium Density Residential—This designation allows for dwelling units at gross densities of
three to eight dwelling units per acre. Density bonuses may be considered with the provision of
additional public amenities such as a park, school,or land dedicated for public services.
The subject site is currently zoned R-4 and the Applicant is requesting a rezone to R-8; both
zoning designations comply with the future land use designation of Medium Density Residential
(MDR). The proposed development is proposed as 26 single-family residential lots at a gross
density of approximately 5.5 du/ac meeting the required gross density in the MDR. Single-family
homes are a desired residential use in the MDR as and the proposed development will match
much of what is nearby but with smaller lots and more density, therefore offering homes at
different price points than the surround R-4 sites to the north of the subject site. but with the
within thisfutui�e land use designatien. F-Hrther site design ana4wis-is.belew in z9Hbs-eqHen
fanii4,hemes.. These additional heusing designs meet the intent ef-previding heuiging ept
Staff finds the proposed development and use to be generally consistent with the future land use
designation of Medium Density Residential.
The City may require a development agreement(DA) in conjunction with an annexation and/or
rezone pursuant to Idaho Code section 67-6511A.In order to ensure the site develops as
proposed with this application, Staff recommends a DA as a provision of rezoning with the
provisions included in Section HII.A1. The DA is required to be signed by the property
owner(s)/developer and returned to the City within 6 months of the Council granting the rezone
for approval by City Council and subsequent recordation.
B. Comprehensive Plan Policies(https://www.meridiancioy.orglcompplan):
The applicable Comprehensive Plan policies are cited below with Staff analysis in italics.
"With new subdivision plats,require the design and construction of pathways connections, easy
pedestrian and bicycle access to parks, safe routes to schools, and the incorporation of usable
open space with quality amenities"(2.02.01 A). The Applicant is proposing to construct
detached sidewalks along both Black Cat and Pine and add a micro pathway into the
development in the northeast corner of the site. The Applicant is proposing these buffers and
micro pathway as their open space;the micro pathway is also shown with a tot-lot which is
intended to be a site amenity. This pedestrian connection is a nice addition, especially with it
being shown within a larger common lot than originally proposed.Because of the redesign that
occurred, this pedestrian connection and the new street connection to Pine Ave allows for more
pedestrian and bicycle connection through the site. The proposed plat is smaller than 5 acres
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Item#2.
and therefore is not required to meet the minimum 10% open space standard and the open
space that is proposed within this development is lamely landscape buffers that offer pedestrian
connectivity but is not active in its use. The Applicant is proposing a tot lot, as mentioned,
which should help activate the common lot that it is within.Despite the type of open space
proposed, Fuller Park(the closest public park to the site) is approximately I mile away by foot
and the proposed pedestrian connectivity should make it more efficient to reach it. Staff finds
that despite the proximity of the public park, it does not alleviate the need for usable open
space within this development as desired in the purpose statement of UDC 11-3G, the Common
Open Space code section. Therefore,Staff finds that the Applicant should lose an internal
buildinje lot and make it a common open space lot instead This chanize would help this project
meet both the UDC and the Comprehensive Plan.
"Reduce the number of existing access points onto arterial streets by using methods such as cross-
access agreements, access management, and frontage/backage roads, and promoting local and
collector street connectivity"(6.01.02B). The existing access to this site is via W. Quarterhorse
Lane—a private road that other parcels located to the south and east also use as an access to
Black Cat Road, an arterial street.According to the originally submitted plat, the Applicant
proposed to convert the private road to a public road. The Applicant proposed the main access
for this development to be from Black Cat rather than the adjacent Pine Avenue, a collector
street.However,ACHD policy does not support the Quarterhorse access to Black Cat, an
arterial street.As such, they have required the applicant to take access from the lesser
classified street,Pine Avenue, which necessitated a redesign of the project. City code, UDC 11-
3A-3, also requires access to be taken from Pine Ave. To complicate the matter further,
Quarterhorse Lane will remain as a private lane and ACHD does not have the authority to
require the closure of this access.
The new layout does in fact show access to Pine, a lesser classified street but the private lane
access to Black Cat cannot be closed without the consent of all easement holders. Further,
access prevents the extension of the 25 foot wide landscape buffer and the 5-foot wide detached
sidewalk along N. Black Cat Rd. Staff is of the opinion this area should be depicted on the plat
as a non-buildable lot until the easement holders consent to vacate the access—the Applicant
has revised the plat to show this and will extend the landscapiniz and sidewalk as far south
along Black Cat as possible. To ensure this lot can re-develop in the future, staff recommends
the applicant provide an exhibit that demonstrates how the 25 foot wide landscape buffer and
two stub streets are going to be extended in the future and how the remaining portion of the
easement area can be redeveloped with the adjacentproperties. See additional discussion below
in the Access section of the staff report(V.E).
"Permit new development only where it can be adequately served by critical public facilities and
urban services at the time of final approval, and in accord with any adopted levels of service for
public facilities and services"(3.03.03F).Public services are readily available to the subject site
because of the existing nearby developments to the north and west. Applicable service
departments have granted their approval of the development and its impact to the system with one
modification; the Water Department would like to see the water system looped through and
connected to the water main in Black Cat Road to ensure better water quality is achieved. It
should be noted that the Public Works Department general lX does not want public infrastructure
placed in Me private road easements. However, the Applicant has limited options to loop the
water main in this development and must utilize the existing private access easement. Public
Works has signed off on this location and has offered their comments re a rding this (see Section
VIII.B).
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Item#2.
"Slow the outward progression of the City's limits by discouraging fringe area development;
encourage development of vacant or underutilized parcels currently within City limits"
(4.05.03B). The subject site is near the edge of the City's limits but has City of Meridian
development to its north and west. In addition, this site is currently vacant and underutilized
because it is already annexed but not yet developed. The proposed development is an opportunity
to develop the site adequately and remove a vacant parcel from the City. This development is also
allowing the City to plan for the future use of the private road easement and for how the future
road network will work in this area should it redevelop from county land and be annexed into the
C
"Encourage the assembly of parcels for master planning,design and entitlement purposes;
discourage piecemeal annexation and development"(3.03.03J). The subjectparcel is already
annexed into the City of Meridian and cannot be made part of a larger assembly of parcels at
this time. The public road layout should lay the infrastructure for future connectivity of the
immediate area as all parcels to the south and east that are not currently annexed into the City
should have a lower classified street to access in the future. With Quarterhorse Lane being the
only access for these parcels, master planning the public road network becomes even more
imperative as City code and ACHD cannot support maintaining this access to Black Cat. This
requires that ultimately all easement holders agree to vacate their rights to the easement and
take access through this development and other local street networks to the east. With the
revised plat, the Applicant has provided two stub streets to the existing Quarterhorse Lane for
future connectivity. , it is sdM unekear how Me easement ama is inkwded to be
. The Applicant agrees that at least a portion of the
existing easement should be come public right-of-way in the future so that the parcels to the
southeast have local street access to Pine and the accesses to Black Cat are continued to be
limited in line with ACHD and the Comprehensive Plan.
Staff finds this development to be generally consistent with Comprehensive Plan policies and
objectives if Staffs recommendations are adhered to and despite the W. Quarterhorse Lane
access remaining.
C. Proposed Use Analysis:
The proposed use is detached single-family residential homes;this use is listed as a principally
permitted use in the requested R-8 zoning district per UDC Table 11-2A-2.
The Applicant's revised plat shows front loaded single-family homes within the R-8 zone,
seemingly the industry standard in the requested zone. The proposed development and use meet
both the zoning and comprehensive plan policies despite the development not providing a new
housing type.However, the proposed lot sizes are smaller than those closest to the subject site
and therefore cannot accommodate as large of a home which should dictate a lower price point
for these homes:the comprehensive plan also calls for housing variety in the way of price point
but this is merely coniecture at this point in the development process. The proposed use is
allowed in the requested zone but does not offer an "exciting"or "premier"housing type
outside of what already exists in the immediate area. as a majot*of the proposed tise but
also showsfour hontes that are agey loaded and i4vo homes that are proposed;vkh si& 10
garages; This is a ehaffgeftom any preftious plat submitted to Staff and would allojv d�fftren
pro
proposed and not as allftont loaded-.
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Item#2.
D. Dimensional Standards(UDC 11-2):
The proposed preliminary plat appears to meet all UDC dimensional standards for the requested
R-8 zoning district and use of detached single-family homes. This includes property sizes,
required street frontages,and road widths of the local streets and alleyway.All local streets are
proposed as 33-foot wide street sections within 47 feet of right-of-way.
Staff notes that the Applicant's request to rezone the property from the existing R-4 district to the
R-8 zoning district, increases the number of lots that are able to be developed on this parcel. This
is due to the minimum lot size in the R-8 district being half of that in the R-4 district. The
Applicant has not proposed all lots at the minimum 4,000 square feet but the average lot size in
the development is just below 4,100 square feet. Because the Applicant is proposing such small
lots and is new 19repesiffg dif-ftring so,Les ef detaehed single family homes (a8ey,and side leade
units)-, Staff is recommending that prior to the City Council hearing the Applicant provide
exhibits showing how the d�fftren homes s will physically fit on the proposed lots.
E. Access(UDC 11-3A-3):
Access into this development is now proposed via a new street connection to Pine Avenue instead
of converting W. Quarterhorse Lane to a new public street. The Applicant has chosen to take
access from Pine Avenue after receiving the draft staff report from ACHD which required a
completely new plat layout following the initial submittal; subsequent revisions have maintained
this access point to Pine.W. Quarterhorse Lane is currently an ingress/egress access easement
with 4 servient sites,including the subject site of this application.Without the consent of all
easement holders,the access must remain until the remainder of the properties annex or
redevelop. Therefore the easement will remain as a non-buildable lot until such time it can be
included as part of a future development. As noted above, staff has received r-eee K e fads
.,.....he *t..,.,,.,;ao an exhibit for the Commission that demonstrates how this area of the property
could redevelop with the required street frontage improvements and be incorporated into a future
plat when the properties to the southeast redevelop in the future. The applicant should relinquish
their right to use of said easement as part of the rezone request. All internal local streets within
the proposed development are shown as 33-foot wide street sections that will accommodate on-
street parking where no driveways exist.
The new layout proposes access off of Pine Avenue in line with N. Traquair Place on the north
side of Pine. The internal streets provide two north-south stub streets to the existing private lane
(Quarterhorse Lane) that will be extended in the future and a cul-de-sac that serves six(6) homes
A„p':. Ht i -the alley leaded and side leaded ed hemes Staff can support this revised
layout more than previously submitted plats as it places the easement within a lot of its own,
shown as Lot 910 Block 1. However-, this let is net speeifiea!4,addi-es-sed an the plat or wit
read network? These are questions.the Gemmission and Geuned sheuld ask-ef MeApplieant.
Staff understands that there maybe no precise way to know what will happen here with this
easement but it is often up to the developer/Applicant to show Staff that all aspects of a property
have been vetted;Staff is net-now comfortable in stating that this due diligence has occurred with
the future of this access easement because the Applicant has provided an exhibit showing this lot
as common open space to be landscaped with grass and still accommodate the existing gravel
access road for the servient sites. In addition, the area of the access easement that is between the
new local north-south street and Black Cat will hold both a sewer and water main line in order to
loop the systems. These utilities require a 30-foot wide easement which will overlay the lot and
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Item#2.
make this area non buildable in perpetuity. pplicant has stated to Staff that the remaining
easement area is best suited for future right-of-way for future redevelopment to the southeast and
Staff agrees. The exhibit provided by the Applicant does not specifically show this because it is
unknown where future access to the south could be taken from but the story has been told in both
discussion and in the response to the previous staff report.
Despite the unknowns, Staff is more comfortable supporting this revised plat with the requirement
of an additional DA provision to ensure this easement area is used appropriately in the future.
This recommended provision is to restrict Lot 110-Block I as a non-buildable lot for either
common open space or future right-of-way dedication as other easement holders redevelop their
own properties and relinquish their rights to this private lane access in the future.
Note:Staff has received a revised staff report from ACHD and they have approved the revised
plat with specific conditions of approval(see Section VIII.G).
F. Parking(UDC 11-3C):
Off-street parking is required to be provided in accord with the standards listed in UDC Table II-
3C-6 for single-family detached dwellings based on the number of bedrooms per unit. Future
development should comply with these standards.No parking plan was submitted with the
application.
The street sections(33 feet wide) of the proposed local streets within the development, as
shown on the submitted plat, accommodate parking on both sides of the street where no
driveways exist. The cul-de-sac is proposed with a radius of 48 feet and cannot accommodate
any parking along its perimeter.
G. Pathways (UDC 11-3A-8):
No multi-use pathways are proposed or required with this development because the master
pathways plan does not show any multi-use pathway adjacent to the subject site. This Applicant is
proposing attached sidewalks along all local streets that will connect to the detached sidewalks
proposed along the arterial and collector streets via the micro-pathway proposed in the northeast
corner of the site and the new road connection out to Pine. These sidewalks and micro-pathway
should help improve pedestrian and cyclist connectivity from this development.
Originally, the Applicant proposed their micro pathway and amenity in the northwest corner of
the site but Staff was concerned with the amenity being on an intersection that is only going to get
busier over time. During the project review meeting between department staff some additional
comments from Public Works regarding the location of the proposed micro pathway have come
to Staffs attention. Public Works noted that this development should loop their water line to the
water main that lays in Black Cat Road to help with water quality for the development. The
revised plat still proposes the micro path and amenity in the northeast corner which does not
help Public Works with achieving a looped water system on this property. In lieu of this, Public
Works has recommended that the water main connect to the main within Black Cat via a new
water main easement in the existing Quarterhorse Lane access easement, generally paralleling
the sewer main proposed in the easement area as well. This will require the Applicant to abandon
the existing main line stub located in the intersection of Black Cat and Pine since it will no longer
be needed.
The Applicant has taken these comments into account with their most recent revisions to the plat
and has made the appropriate accommodations for a looped system via the existing access
easement. Public Works has reviewed the latest plat and utility layout and offers their support of
the new lavout of the looped systems.
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Item#2.
H. Sidewalks(UDC 11-3A-17):
Five-foot attached sidewalks are proposed along all internal local streets. The Applicant is also
proposing 5-foot detached sidewalks within the required landscape street buffers on Pine
Avenue and Black Cat Road.
There are no existing sidewalks adjacent to the site and along the arterial streets. These
additional sidewalks will add to the pedestrian connectivity throughout the immediate area and
offer safer routes for pedestrians and cyclists alike. Black Cat Road is expected to be widened
adjacent to this site within the next five (S)years and the proposed sidewalk is shown outside of
that ultimate ROW. However, the sidewalks appear to be right at the edge of the ultimate ROW
which does not meet code. UDC 11-3B-7C.]a states that detached sidewalks shall have an
average minimum separation ofgreater than four(4)feet to back of curb and the back of curb
shall be measured from the ultimate curb location. Therefore,Staff is recommending a
condition of approval to move the detached sidewalks further into the landscape buffers to
meet this requirement.
I. Landscaping(UDC 11-3B):
A 25-foot wide street buffer is required adjacent to N. Black Cat Road, an arterial, and a 20-foot
buffer is required adjacent to Pine,a collector street. This buffer should be landscaped per the
standards listed in UDC 11-3B-7C and placed into a common lot that is at least as wide as the
required buffer width;this common lot should also contain the detached sidewalk required along
both roadways. Pathways, including micro-paths are required to be landscaped in accord with the
standards listed in UDC 11-3B-12. The original landscape plans appear to show compliance
with those requirements but no updated landscape plans have been provided that match the
revised plat layout.
The submitted plat depicts a 25 foot wide landscape buffer along Black Cat and a 20 foot wide
buffer along Pine, both within common lots. The correct number of trees appeared to be shown
on the original landscape plans as well(see Section VII.Q. To ensure these buffers are installed
and vegetated appropriately, the improvements required outside of the ultimate ROW should be
constructed prior to receiving building permit approvals. Code also dictates that street landscape
buffers are to be vegetated with shrubs, lawn, or other vegetative ground cover in addition to
trees; the submitted landscape plans do not appear to show this vegetation. Staff is
recommending a condition of approval to revise the landscape plans to correct this as well as
revise the landscape plan to match the revised plat layout and be submitted to Staff no later than
ten (10) days prior to the City Council hearing.
J. Open Space and Amenity(UDC 11-3U):
Because the subject site is less than five(5) acres in size, the minimum requirement of 10%
qualified open space and at least one site amenity are not required to be met by UDC 11-3G.
However, the Applicant is requesting a rezone to a zoning district that allows higher density. Staff
finds it appropriate that usable open space and an amenity be provided. In response, the
Applicant has proposed approximately 35,000 square feet of open space which amounts to
approximately 17%of the site. This open space consists mostly of the street buffers along the
outside of the development and also includes the common lot that holds the micro pathway and
the proposed tot-lot in the northeast corner of the site at the end of the cul-de-sac.
Even though the regulations in UDC 11-3G do not apply to this development because of its
size,Staff believes that the purpose statement of providing open space that improves the
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Item#2.
livability of neighborhoods should still be adhered to.In addition, the purpose statement for
subdivision regulations in UDC 11-"-1 discusses promotion of developments that provide for
adequate sunlight,fresh air, and usable open space. Staff ean better suppar4 the new open
spaee layout but is sdH unsure how it jviY work with P-HbUe ' .Due to the
existence of a large public park being within a mile of the development,Staff can understand
why the Applicant has not proposed more usable open space within the development.However,
it is Staffs opinion that more usable open space should be made available within the site to
accommodate those who cannot so easily walk or bike to Fuller Parr In order to meet the
purpose statement of UDC 11-3G and the subdivision regulations the Applicant should lose a
buildable lot and convert it to open space. Therefore.Staff is recommending that Lot 6,Block 2
be a common open space lot instead of a buildable lot.
K. Fencing(UDC 11-3A-6, 11-3A-7):
All fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing is shown on
the landscape plan and appears to meet UDC requirements in regards to height,type, and
location. The Applicant should ensure fencing still meets the required UDC standards once
providing a revised landscape plan that matches the revised plat.
L. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual):
The Applicant has submitted sample elevations of the detached single-family homes for this
project(see Section VILD).
The submitted elevations show a combination of single and two-story single-family homes. The
elevations also show different architectural elements,finish materials, and overall design options
including some RV size garage spaces. However, with such small lot sizes proposed. Staff is
concerned the submitted elevations may not depict homes that can actually fit within the building
envelope of the R-8 zoning district. To help staffsee this, Staff is recommending a condition of
approval that the Applicant provide an exhibit showinghproposed home will fit on these
lots. However-, theApplieaHt has Hot provided eeHee"al ele+w6aHs ef the alley leaded erside
Design review is not required for single-family detached structures but
Staff finds the submitted elevations meet the requirements in the Architectural Standards Manual.
Because a number of the homes abut streets that are heavily traveled, Staff is recommending a
condition of approval that requires those homes abutting both Black Cat and Pine are
constructed with modulation and variations in materials to mitigate any potential of a
monotonous wall plane along these streets.
VI. DECISION
A. Staff:
Staff recommends approval of the requested rezone and the requested preliminary plat per the
analysis in Section V and per the findings in Section IX of this staff report.
B. The Meridian Planning&Zoning Commission heard these items on October 22,2020.At the
public hearing,the Commission moved to recommend approval of the subject Rezone and
Preliminary Plat requests.
1. Summary of Commission public hearing_
a. In favor: Penelope Constantikes,Applicant Representative
b. In opposition:None
C. Commenting: Drew Morgan,Neighbor; Penelope Constantikes
Page 12
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Item#2.
d. Written testimony: 17 residents submitted written testimony and 3 left voicemails
outlining similar concerns of traffic increasing in the area even without this
development and the density of the project in relation to traffic.
e. Staff presenting application: Joseph Dodson
f. Other Staff commenting on application:None
2. Key issue(s) public testimony
a. Clarification of future plans for the existing private lane along the southern boundary,
Quarterhorse Lane.
3. Key issue(s)of discussion by Commission:
a. How Quarterhorse Lane is intended to function both in the near future and in the years
to come—specifically,how much of it will be green and how much is expected to
be right-of-way for the other easement holders to the east and southeast;
b. Size of the lots in relation to the submitted conceptual elevations and concern over
whether those homes can actually be built on the proposed lots;
C. Location and amount of open space being proposed and how will the different locations
be accessed by residents;
4. Commission change(s)to Staff recommendation:
a. Add a condition requiringfencing encing along the north boundary of the open space lot(Lot
10,Block 2)in the northeast corner of the site where the tot-lot is located for added
safe
b. That the applicant revise the plat to reconfigure the lots (Lots 9& 11,Block 2)around
the northeast corner open space lot of the site to increase its size;
c. Add a condition to work with Staff on providingfencing encing within the ingress/egress
easement along the southern boundary to fence off the gravel road from the open space
within this lot(Lot 10,Block 1);
d. Revise the plat to remove a lot along Black Cat Road to widen those lots.
e. Provide sample elevations of the homes that will fit on the proposed lots.
5. Outstandingissue(s)ssue(s) for City Council:
a. The Applicant has not submitted different elevations based on the Commission's
recommendations because the submitted elevations are the designs that are intended to
be constructed in the development.
b. The revised plat now shows the private lane easement as a common lot and dedicated
right-of-way. If Council supports the revised plan, Staff recommends DA provision
l.e be modified to read as follows: "A final plat application shall not be submitted
until the Applicant receives approval and provides documentation from all
easement holders(Parcels 51210325555, 51210325800,& 51210325710)to
relinquish their rights to the existing access easement once the public road
connection to Pine Avenue is constructed."
Council strike condition of approval 2c. as this coincides with modified DA
provision le. above.
Council include a new condition of approval as follows:
i. Construct a 5-foot wide micro-path along the south side of Lot 7, Block 1 that
connects to the sidewalk along the west side of N. Traquair St. and to Black Cat
Road.
Page 13
Page 27
Item#2.
C. The Meridian Citv Council heard these items on November 24,2020 and December 22.2020. At
the Public hearing.the Council moved to approve the subject Rezone and Preliminary Plat
requests.
1. Summary of the City Council public hearing:
a. In favor: Penelope Constantikes,Riley Planning Services and Applicant Representative
b. In opposition: None
C. Commenting: Penelope Constantikes: Dan Lukehart—Owner Representative
d. Written testimony:None since Commission.
e. Staff presenting application: Joseph Dodson, Current Associate Planner
£ Other Staff commenting on application: Bill Nary, City Attorney
2. Key issue(s)of public testimony:
a. None
3. Key issue(s)of discussion by City Council:
a. Number of units being proposed with the Rezone application:
b. History,current proposed changes. and future use of existing ingress/egress easement
(Ouarterhorse Lanel:
c. Level of traffic in nearby vicinity and future plans for both Black Cat Road and W.Pine
Avenue:
d. Location of access into new development and its proximity to Black Cat—Project was
continued to the December 22"d hearing date in order for ACHD to review a new access
location for development.
4. City Council change(s)to Commission recommendation.
a. Incorporate latest Preliminary Plat into record,
b. Modify DA Provision I.e.-
C. Strike Condition 2.c:
d. Add a landscape condition as follows: Construct a 5-foot wide micro-path south of Lot
20,Block 2 that connects to the sidewalk along the west side of N. Traquair St. and to
Black Cat Road.
Page 14
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Item#2.
VII. EXHIBITS
A. Rezone Legal Description and Exhibit Map
wo
DAVID EVANS
P•Na ASSOC IATES INC
DESCRIPTION
FOR
HORSE MEADOWS SUBDIVISION
REZONE
The following describes a parcel of real property,situated within a portion of the Northwest Quarter of
the Southwest Quarter(NW l/4 SW 1/4)and within a of portion of the Northwest Quarter(N W 1/4)of
Section 10,Township 3 North,Rangel West,Boise Meridian,Ada County,Idaho,being more
particularly described as follows:
BEGINNING at the centerline of North Black Cat Road,which is also the northwest corner of said
NW 1/4 SW 1/4,also being the southwest corner of said NW 1/4;Thence,along the extension of said
centerline,along the west boundary line of said NW IA,North 00o25'10"East,21.95 feet to the
intersection and centerline of West Pine Avenue;
Thence,along the centerline of said West Pine Avenue,South 89°13'30"East,525.16 feet;
Thence,departing said centerline,South 00°25'10"West,20.12 feet to the northeast corner of the land
described in Warranty Instrument,Number 2020-034862,which is also shown in Record of Survey,
Instrument Number,95043060 as the northwest corner of Parcel 2;
Thence,along the east boundary line of said Warranty Deed,Instrument Number 2020-034862,South
00°25'10"West,420.45 feet to the southeast corner of said Warranty Deed;
Thence,along the south boundary line of said Warranty Deed,North 89'34'50"West,487.09 feet to the
cast right of way of North Black Cat Road;
Thence,continuing along the extension of said south boundary line,departing said east right of way,
North 89°34'50"West,38.00 feet to the west boundary line of said NW 1/4 SW 1/4;
Thence,along said west boundary line,North 00'25'10"East,421.98 feet to the POINT OF
BEGIINNING,containing 5.33 acres more or less.
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Page 15
Page 29
Item#2.
EXHIBIT MAP FOR REZONE
HORSE MEADOWS SUBDIVISION
A PORTION OF THE NW1/4 OF THE SW1/4
AND A PORTION OF i HE N W1/4 OF SECTION 10
T. 3 N., R. 1 W., B.M., ADA COUNTY, IDAHO
2020
W C'0VTEk[JNF W. PINE AVE.
a tr, S891 TWE 525.16' 3
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0 FOUND BRASS CAP — — — FOUND I/2"RE9AR "Np N
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WESTIQ1i,10 NE COR WARRANTY DEED
SECIINST. NO. 2020-034862
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INGRESEGRESS _ I ABLE CAP /
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HST NO, 2020-34W2 L
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DAVID EVANS a 4 7°
ANoASSOCIATES ime. 4401 �D
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O Boise Idaho P.SUL��P�
Phone: 208-585-5558
Page 16
Page 30
Item#2.
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Title: Date:05-20-2020
Scale: 1 inch= 100 feet File:RSCV16 HORSE MEADOWS SUB REZONE.des
Tract 1: 5.331 Acres: 232208 Sq Feet:Closure=s89.2310w 0.06 Feet: Precision—1132299: Perimeter=1935 Feet
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Page 17
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Item#2.
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Page 19
Page 33
Item#2.
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Page 20
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Page 21
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Page 28
Page 42
Item#2.
VIII. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
1. A Development Agreement(DA)is required as a provision of rezone of this property. Prior
to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian,
the property owner(s) at the time of rezone ordinance adoption, and the developer.
Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division
prior to commencement of the DA. The DA shall be signed by the property owner
and returned to the Planning Division within six(6)months of the City Council
granting the rezone. The DA shall, at minimum, incorporate the following
provisions:
a. Future development of this site shall be generally consistent with the submitted
and revised plans and conceptual building elevations for the detached single-
family dwellings included in Section VII and the provisions contained herein.
b. The Applicant shall comply with the ordinances in effect at the time of
application submittal.
c. Direct lot access to N. Black Cat Road and W. Pine Avenue is prohibited.
d. Upon approval of the preliminary plat and rezone,the Applicant shall
relinquish their rights to use the ingress-egress easement along the south
boundary known as W. Quarterhorse Lane.
redeveloped in the fi*tefe as either common open spage or-as i4blie r-ighf-ef-
way. Prior-!a the CowA*ission hearing,the applieant shall provide an exhi
that demonstr-a4es the ex4ension of the 25 fee!wide landseape buffer-,the two
„tom"A final plat application shall not be submitted until the Applicant
receives approval and provides documentation from all easement holders
(Parcels S1210325555. S1210325800. & S1210325710)to relinquish their
rights to the existing access easement once the public road connection to Pine
Avenue is constructed."
2 "*'east ter (10) days-prior-to the City r,.une l 1.0.,fing Prior to Final Plat submittal,the
preliminary plat included in Section VII.B, dated nn'nvT o1/2viv "�'�-20 12/08/2020, shall be
revised as follows:
a. Add a note prohibiting dir-eet lot aeeess via N. Blaek Cat Read.
b. Revise the plat to show the detached sidewalks along N. Black Cat Road and W.Pine
Avenue with at least 4 feet of separation between it and the ultimate ACHD right-of-way.
e. Add ., D eyjwo l.,t note,+ ....be- 18«o .,«.]:ng st4ing t M Let n1r�-rv,Bleek 1 to st4 :e- t 10-
d. Sho`v` Let6,Bleek 2 as eefmnefi open si3aee lot ifistead of a ti i�2 19tr
3. At least ten(10) days pr-ier-te the City Getmeil heafing Prior to Final Plat submittal,the
landscape plan included in Section VII.C, dated 04/20/2020 shall be revised as follows:
Page 29
Page 43
Item#2.
a. Revise the landscape plan to show the required shrubs and other vegetative ground cover
within the street landscape buffers along N. Black Cat Road and W. Pine Avenue.
b. Revise the landscape plan to show the layout of the revised preliminary plat; make any
adjustments to the calculations table if needed.
c. Revise the landscape plans to show the detached sidewalks along N. Black Cat Road and
W. Pine Avenue with at least 4 feet of separation between it and the ultimate ACHD
right-of-way.
d. Show Let-", leek 2 as a e m3en si3aee lot ifistead of a building letwith the
eeffeet vegetatienaset fe#�� --343-.
e. Revise the landscape plans to show Lot 4-9 8,Block 1 with the required vegetativeground
cover.
£ Add a detail of the proposed xet-let amenity to the landscape plans to ensure quality of
structures.
g. Construct a 5-foot wide micro-path south of Lot 20.Block 2 that connects to the sidewalk
alone the west side of N. Traauair St. and to Black Cat Road.
4. Prior-te the Cemmissien heafing,the Appheant shall provide the following te Planning S
1)biiildiag elevatiens depieting these homes that afe alley leaded a-ad side leaded, and; 2)
exhibits showing sethaek eemplianee with the proposed building lot sizes and differ-ei#sVyle
5. Future development shall be consistent with the R-8 dimensional standards listed in UDC
Table 11-2A-6 for all buildable lots.
6. All common open space and site amenities shall be maintained by an owner's association as
set forth in UDC 11-3G-3F1.
7. Off-street parking is required to be provided in accord with the standards listed in UDC Table
11-3C-6 for single-family dwellings based on the number of bedrooms per unit.
8. Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
9. Upon completion of the landscape installation, a written Certificate of Completion shall be
submitted to the Planning Division verifying all landscape improvements are in substantial
compliance with the approved landscape plan as set forth in UDC 11-3B-14.
10. The fagade of structures that face N. Black Cat Rd. and W. Pine Ave. shall incorporate
articulation through changes in materials,color,modulation, and architectural elements
(horizontal and vertical)to break up monotonous wall planes and roof lines in accord with
UDC 11-3A-19 and the Meridian Design Manual.
11. The Applicant shall adhere to all ACHD conditions of approval.
12. The applicant shall construct all proposed fencing and/or any fencing required by the UDC,
consistent with the standards as set forth in UDC 11-3A-7 and 11-3A-6B, as applicable.
13. The preliminary plat approval shall become null and void if the applicant fails to either 1)
obtain the City Engineer signature on a final plat within two years of the date of the approved
findings; or 2)obtain approval of a time extension as set forth in UDC 11-6B-7.
Page 30
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Item#2.
14 At least for R m a. prior-t the City r,., nei hear-ing,then i:eant shall o e thM no tfe
B. PUBLIC WORKS
1. Site Specific Conditions of Approval
1.1 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards.
1.2 The water-main dead ead at the eul de sae ffmst be ex4eaded to the net4j+west via the eomm
lot pa"a-y and tied into the e*istiag 9" water-main sttlb in Blaek CM. This sttlb is not
1.3 Due to service crossing issues,please relocate the storm drainage beds on the south end of the
project to the east-west roadway.
1.4 Relocate the east-west sewer alignment at the southwest corner of the development to connect
to the existing manhole that is closer to the south property boundary in N. Black Cat Road.
1.5 Applicant to abandon the existing water main stub,per Meridian Public Works standards,
near the northwest corner of the development in N. Black Cat Road.
Blaek Cat Read. The aligamefA of this eenneetion should follow established Ht4it�
1.7 The applicants design engineer has indicated that a geotechnical site investigation was
conducted by MTI(Materials Testing&Inspection)dated December 4,2019, indicating that
groundwater was encountered at 14-feet below ground surface. It was also stated that the
MTI report concluded that groundwater would remain greater than 4-feet below ground
surface. The actual MTI report was not submitted with the application,and typically they
highlight any specific soils concerns,and specific construction considerations and
recommendations. The applicant shall be responsible for the strict adherence of these
considerations and recommendations to help ensure that homes are constructed upon suitable
bearing soils, and that shallow groundwater does not become a problem with home
construction. Prior to this application being considered by the Meridian City Council,
the applicant shall be required to submit the MTI report and any up to date ground
water monitoring data based upon current adopted building codes, as well as any other
updated geotechnical information or recommendations since the initial work.
2. General Conditions of Approval
2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department,and execute standard forms of easements for any mains that are required to
provide service outside of a public right-of-way. Minimum cover over sewer mains is three
feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public
right of way(include all water services and hydrants). The easement widths shall be 20-feet
wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via
the plat,but rather dedicated outside the plat process using the City of Meridian's standard
Page 31
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Item#2.
forms. The easement shall be graphically depicted on the plat for reference purposes. Submit
an executed easement(on the form available from Public Works), a legal description
prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of
the easement(marked EXHIBIT A) and an 81/2"x I I"map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document. All easements must be submitted,reviewed, and approved prior to development
plan approval.
2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water(MCC 12-13-8.3). The applicant should be required to use any
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required.If a
single-point connection is utilized,the developer will be responsible for the payment of
assessments for the common areas prior to prior to receiving development plan approval.
2.5 All existing structures that are required to be removed shall be prior to signature on the final
plat by the City Engineer. Any structures that are allowed to remain shall be subject to
evaluation and possible reassignment of street addressing to be in compliance with MCC.
2.6 All irrigation ditches,canals, laterals, or drains, exclusive of natural waterways,intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed
per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code
42-1207 and any other applicable law or regulation.
2.7 Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering
Department at(208)898-5500 for inspections of disconnection of services. Wells may be
used for non-domestic purposes such as landscape irrigation if approved by Idaho
Department of Water Resources Contact Robert B.Whitney at(208)334-2190.
2.8 Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment
procedures and inspections(208)375-5211.
2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and
activated,road base approved by the Ada County Highway District and the Final Plat for
this subdivision shall be recorded,prior to applying for building permits.
2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted
fencing, landscaping, amenities, etc.,prior to signature on the final plat.
2.11 All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on the
final plat as set forth in UDC 11-5C-3B.
2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process,prior to the issuance of a plan
approval letter.
2.13 It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
2.14 Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
Page 32
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Item#2.
2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.17 Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill,where footing would sit atop fill material.
2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to
ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
2.20 At the completion of the project,the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any structures
within the project.
2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A
copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272.
2.22 The City of Meridian requires that the owner post to the City a performance surety in the
amount of 125%of the total construction cost for all incomplete sewer,water and reuse
infrastructure prior to final plat signature. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
surety,which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
2.23 The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20%of the total construction cost for all completed sewer,water and reuse
infrastructure for duration of two years. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
surety,which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
C. FIRE DEPARTMENT(MFD)
https:llweblink.meridianciU.or lWebLinkIDocView.aspx?id=190297&dbid=0&repo=MeridianC
ky
D. POLICE DEPARTMENT(MPD)
https:llweblink.meridianciU.orglWebLinkIDocView.aspx?id=190779&dbid=0&repo=MeridianC
ity
E. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ)
https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=191217&dbid=0&repo=MeridianC
ky
Page 33
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Item#2.
F. CENTRAL DISTRICT HEALTH DEPARTMENT(CDH)
https:llweblink.meridianciU.org/WebLink/DocView.aspx?id=190615&dbid=0&r0o=MeridianC
hty
G. ADA COUNTY HIGHWAY DISTRICT(ACHD)
https:llweblink.meridiancily.org/WebLink/Doc View.aspx?id=194266&dbid=0&repo=MeridianC
hty
IX. FINDINGS
A. Annexation and/or Rezone(UDC 11-5B-3E)
Required Findings: Upon recommendation from the commission,the council shall make a full
investigation and shall, at the public hearing,review the application. In order to grant an
annexation and/or rezone,the council shall make the following findings:
1. The map amendment complies with the applicable provisions of the comprehensive
plan;
Commission finds the proposed zoning map amendment to R-8 and proposed use are
consistent with the Comprehensive Plan, if all provisions of the Development Agreement and
conditions of approval are complied with.
2. The map amendment complies with the regulations outlined for the proposed districts,
specifically the purpose statement;
Commission finds the proposed zoning map amendment and use of detached single-family
dwellings complies with the regulations outlined for the requested upzone to the R-8 zoning
district, specifically the purpose statement.
3. The map amendment shall not be materially detrimental to the public health,safety,
and welfare;
Commission finds the proposed zoning map amendment should not be detrimental to the
public health, safety and welfare.
4. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the city including,but not
limited to, school districts; and
Commission finds the proposed zoning map amendment will not result in an adverse impact
on the delivery of services by any political subdivision providing public services within the
City.
5. The annexation(as applicable)is in the best interest of city.
The property is already annexed into the City of Meridian. Therefore, Commission finds that
this finding is not applicable.
B. Preliminary Plat Findings:
In consideration of a preliminary plat,combined preliminary and final plat,or short plat,
the decision-making body shall make the following findings:
1. The plat is in conformance with the Comprehensive Plan;
City Council finds that the proposed plat, with Staff's recommendations, is in substantial
Page 34
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Item#2.
compliance with the adopted Comprehensive Plan in regard to land use, density,
transportation, and pedestrian connectivity. (Please see Comprehensive Plan analysis and
other analysis in Section V of this report for more information)
2. Public services are available or can be made available and are adequate to accommodate
the proposed development;
City Council finds that public services will be provided to the subject property with
development. (See Section VIII of the Staff Report for more details from public service
providers)
3. The plat is in conformance with scheduled public improvements in accord with the City's
capital improvement program;
Because City water and sewer and any other utilities will be provided by the development at
their own cost, City Council finds that the subdivision will not require the expenditure of capital
improvement funds.
4. There is public financial capability of supporting services for the proposed development;
City Council finds there is public financial capability of supporting services for the proposed
development based upon comments from the public service providers(i.e.,Police,Fire,ACHD,
etc). (See Section VIII for more information.)
5. The development will not be detrimental to the public health, safety or general welfare;
and,
City Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis and approves of
the project.
6. The development preserves significant natural,scenic or historic features.
City Council is unaware of any significant natural, scenic or historic features that exist on this
site that require preserving.
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7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Professional Services Agreement for Event Coordinator Services: 2021
Meridian Main Street Market Between Eventageous Idaho, LLC and the City of Meridian
Page 50
Item#3.
PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION SERVICES:
2021 MERIDIAN MAIN STREET MARKET
This PROFESSIONAL SERVICES AGREEMENT FOR EVENT COORDINATION
SERVICES: 2021 MERIDIAN MAIN STREET MARKET ("Agreement") is made this 12th day of
January, 2021 ("Effective Date"), by and between the City of Meridian, a municipal corporation
organized under the laws of the State of Idaho, ("City") and Eventageous Idaho, LLC, a limited
liability company organized under the laws of the State of Idaho ("Promoter").
WHEREAS, City and Promoter seek to present a weekly farmers' market in downtown
Meridian, to be promoted as the Meridian Main Street Market("Market"), in order to advance the
parties' mutual interests in enhancing the Meridian community's quality of life; enriching the character
of downtown Meridian; promoting healthy eating and locally grown produce; and providing
opportunities for community members to produce and sell fruits, vegetables, and other agricultural or
hand-crafted products;
NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
A. Market event planning and presentation. Promoter shall plan and present the Market each
Saturday between April 1, 2021 and October 16, 2021, in accordance with the specifications set
forth herein. Promoter shall be responsible for all contractual arrangements and obligations,
financial or otherwise, related to the Market and/or the services provided hereunder, and shall
plan for all logistics and provide all features of the Market, which shall include, but need not be
limited to: market vendors, educational displays, musical performers or music deejay, sound
system, food trucks and/or food and beverage vendors, event security, crowd management,
traffic control, first aid stations, and signs.
B. Market specifications. The Market shall comply in all respects with each and all of the
following specifications.
1. The Market shall be presented in and around Meridian City Hall Plaza, 33 E. Broadway
Avenue, in Meridian, Idaho, on all Saturdays between April 1, 2021 and October 16, 2021.
2. The Market shall include at least twenty-five (25) vendors per week, selling a variety of
products grown, made, or otherwise produced by such vendors, including, for example,
fruit, vegetables, herbs, baked goods, and crafts. Promoter may charge vendors a
registration fee to participate in the Market, at Promoter's discretion.
3. In addition to vendors, the Market may feature:
a. Educational displays regarding gardening or agriculture, for example, composting, soil
preparation, etc.;
b. Cooking or food demonstrations;
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 1
Page 51
Item#3.
c. Community Garden representatives offering youth the opportunity to sign up for garden
plots;
d. Food trucks; and
e. Music, live performance or deejay.
4. The Market and all components thereof shall comply in all respects with all conditions of
the applicable City of Meridian Temporary Use Permit, other applicable permits and
permitting requirements, Meridian City Code, and state and federal law.
5. All music played at the Market, whether live performance or recorded, shall contain such
material, and shall be performed or played in such a manner, as shall be appropriate for all
ages, values, and sensibilities. Music shall not include language, attire, and/or behavior that
is profane, sexual, violent, or discriminatory in nature.
6. Promoter, or Promoter's employee or agent, shall be on site at the Market from set-up
through tear-down each week, to supervise and to ensure that use of City facilities,
amenities, infrastructure, and/or vegetation is appropriate and reasonable.
7. The Market shall be open to the public at no cost; Promoter may not collect admission fees
for the Market or any component thereof.
8. Promoter shall be responsible for obtaining, at Promoter's sole expense, or requiring
vendors to obtain, at their expense, all necessary permits for the Market as required by any
agency other than the City of Meridian or the Ada County Highway District, except that if
Promoter chooses to allow alcohol sales at the Market, each alcohol seller must obtain a
Liquor Catering Permit through the Meridian City Clerk's Office. Other necessary permits
may include, but shall not be limited to, permits from the Central District Health
Department, Idaho State Department of Agriculture, and Idaho Tax Commission.
9. Promoter shall require vendors using City equipment to protect such equipment from
damage as much as practicable, including a requirement that vendors using City tables
cover them with tablecloths.
C. Insurance. Promoter shall obtain, and shall maintain throughout the term of this Agreement,
insurance as set forth below. Proof of such insurance shall be provided to City by 5:00 p.m. on
April 1, 2021, evidenced by a certificate of insurance issued by an insurance company licensed
to do business in the State of Idaho and containing a thirty-day notice of cancellation
endorsement. In the event of cancellation or restriction by the insurance company of the
insurance policy, Promoter shall notify City in writing within three (3) business days. City has
the right to suspend portions of this Agreement in the City's sole discretion if Promoter's
insurance is revoked, cancelled, expires or Promoter is otherwise without insurance coverage as
set forth below. Promoter shall maintain the following insurance coverage:
1. Comprehensive general liability insurance with a combined single limit of not less than one
million dollars ($1,000,000)per occurrence for property damage and bodily injury or death,
naming the City of Meridian as an additional insured. In the event a unilateral cancellation
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 2
Page 52
Item#3.
or restriction by the insurance company of the insurance policy referred to in this
paragraph, Promoter shall notify City in writing within three (3) business days. City has the
right to suspend portions of this Agreement in the City's sole discretion if Promoter's
general liability insurance is revoked, cancelled, expires or Promoter is otherwise without
general liability insurance.
2. Workers' compensation insurance on any and all persons in Promoter's employ, where and
in the minimum amount(s) as required by Idaho law.
D. Equipment/event rentals. Except as otherwise specifically stated herein, Promoter shall be
responsible for obtaining or renting, at Promoter's sole expense, all necessary or desired
equipment for the Market(e.g., sound system, temporary restrooms, hand washing stations,
etc.).
E. Sponsorship. Promoter may sell sponsorships of Market, and may retain all proceeds collected
from such sponsorships. Promoter may not engage any sponsor which promotes or endorses
any of the following content:
1. Content that is deemed in violation of any applicable City policy;
2. Profane, obscene, indecent, violent, or pornographic content and/or language;
3. Content that promotes, fosters or perpetuates discrimination on the basis of race, creed,
color, age, religion, gender, sexual orientation, or national origin;
4. Defamatory or personal attacks;
5. Threats to any person or organization;
6. Content that promotes, fosters or perpetuates conduct in violation of any federal, state or
local law;
7. Content that encourages or incites illegal activity;
8. Information that may compromise the safety or security of the public or public systems;
9. Content that violates a known legal ownership interest, such as a copyright, of any party; or
10. Any content that contains or perpetuates a message that the City deems to be inappropriate
or not in the best interest of the City of Meridian.
If the City becomes aware that any engaged or potential sponsor of the Market promotes or
endorses such content, the City may terminate this Agreement, restrict or remove any content
that is deemed in violation of this policy or any applicable law, and/or cancel the sponsored
feature.
F. Promotion. Promoter shall be responsible for any and all efforts to promote the Market via
broadcast,print, and online promotion, and/or local media and event calendars. Promoter may,
at Promoter's sole expense,purchase commercial advertising of the Market. Whenever
feasible, Promoter shall include the Meridian Main Street Market logo on all print, online,
digital, and social media materials. City shall provide to Promoter, upon request, a digital copy
of the logo.
II. CITY'S RESPONSIBILITIES.
A. City permitting and reservations. City shall, on behalf of Promotor, obtain a City of
Meridian Temporary Use Permit for the Market, and shall reserve and make available for the
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 3
Page 53
Item#3.
Market Meridian City Hall Plaza and front parking lot. City shall, upon Promoter's request,
reserve meeting space at Meridian City Hall for workshops and orientation meetings.
B. ACHD permitting and traffic control signage. If applicable, City shall, on behalf of
Promoter, obtain an ACHD Special Event Permit for the Market, and shall provide all required
traffic control signage. Promoter shall be responsible for compliance with any and all terms of
the ACHD Special Event Permit, including setting up the traffic control signage before each
Market in compliance with the approved ACHD Special Event Permit and for taking down the
signage after each Market has concluded.
C. Promotion. City shall promote the Market via City communication outlets, including the City
newsletter, City website, and Meridian Parks &Recreation Department Activity Guide.
D. Canopies and tables; load out. City shall provide for Promoter's use for Market vendors, up
to twenty-one (21) canopies with dimensions of approximately ten feet by ten feet (10' x 10'),
twenty-three (21) sets of canopy weights, and up to twenty-three (20) eight-foot(8') tables.
This equipment will be stored in a locked trailer which the City will deliver to the City Hall
Plaza the Friday prior to each Market. City shall provide the code to Promoter to access the
trailer. Promoter shall be responsible for setting up and configuring all tables and canopies.
E. Meridian Parks & Recreation Department staff. City shall schedule one (1) Meridian Parks
&Recreation Department staff member to provide janitorial services, garbage removal, and set
out extra trash cans before each market. Promoter shall be responsible for reasonable janitorial
service and garbage removal during each market. Meridian Parks &Recreation on-call staff
will respond, though, to calls for services above and beyond what Promoter can provide
themselves. The selection of staff for this purpose shall be in City's sole discretion.
F. Primary Source of Contact for City. City shall provide Promoter the name, e-mail address,
and telephone number of specific City personnel who shall serve as City's primary contacts
between City and Promoter for all day-to-day matters regarding City's and Promoter's
responsibilities under this Agreement(hereinafter "City Contact"). City may establish one City
Contact for Market event planning and presentation, and another City Contact for Market
operations.
III.TERMS AND CONDITIONS
A. Public place. Promoter acknowledges that Meridian City Hall and Meridian City Hall Plaza
are public places, and that all members of the public shall be invited to attend the Market. The
public must have general access to the Plaza at all times, so long as such access does not
unduly interfere with the use of the Plaza for the Market.
B. Vehicles. Driving or parking vehicles on non-designated driving or parking surfaces shall be
prohibited, with the limited exception of vehicles driven short distances on non-designated
driving surfaces for the purpose of transporting, loading, or unloading equipment and supplies
during set-up or tear-down. Vehicles may not be driven on turf or landscape areas, unless at
the direction of Meridian Parks &Recreation Department staff.
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 4
Page 54
Item#3.
C. No financial obligation. The parties agree that, other than as specifically set forth herein, City
shall have no obligation to contribute personnel or funding to the planning or production of the
Market, and shall have no obligations other than those specifically set forth in this Agreement.
D. Cancellation. City Contact may, in his or her sole discretion, elect to cancel one or more
weekly markets comprising the Market, with no notice to Promoter, where cancellation is in the
best interest of City or the public health, safety, or welfare, due to weather, act of God,
unforeseen facility closure, or other reason. City shall neither assume nor incur any liability in
the event of cancellation. For purposes of this agreement, an Act of God shall include, but not
be limited to: fire, storm, flooding, disease, national or local emergency, natural or human-
caused disaster, or any other emergency or hazard under which it is illegal, impractical,or
unsafe for the market to proceed as scheduled.
E. Term. This Agreement shall become effective as of the Effective Date upon execution by both
parties, and shall expire on October 17, 2021, unless earlier terminated or extended in the
manner as set forth in this Agreement.
F. Time of the essence. Promoter acknowledges that services provided under this Agreement
shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly
of the essence with respect to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Agreement by the
party so failing to perform.
G. Notice. Communication between Promoter and the City Contact(s) regarding day-to-day
matters shall occur via e-mail or telephone. All other notices required to be given by either of
the parties hereto shall be in writing and be deemed communicated when personally served, or
mailed in the United States mail, or via e-mail, addressed as follows:
City: Promoter:
City Clerk CheRee L. Eveland
City of Meridian Eventageous Idaho, LLC
33 E. Broadway Avenue 573 W. Idaho Avenue
Meridian, Idaho 83642 Meridian ID 83642
H. City policy applies. Promoter shall comply with all City policies and codes applicable to use
of City property and facilities, including, but not limited to,policies of the Meridian Parks and
Recreation Department.
I. Photography and recording. City shall be authorized to photograph, record, video tape,
reproduce, transmit, or disseminate, in or from Meridian City Hall or Meridian City Hall Plaza,
the activities described herein for educational, promotional, and public information purposes.
City shall not be responsible for the actions of persons who are not under its employment or
control.
J. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of
its obligations or rights under this Agreement related to or that may relate to Promoter's
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 5
Page 55
Item#3.
professional event planning expertise. Promoter may subcontract or assign obligations that do
not require such expertise, including, but not limited to, such obligations as transport and set-up
of equipment. Any subcontractor or assignee shall be bound by all the terms and conditions of
this Agreement.
K. Termination. Either party may terminate this Agreement in whole, or in part, when either or
both parties agree that the continuation of the project is not in the parties' best interest, by
providing thirty(30) days' written notice of termination.
L. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
M. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the
City and any and all of its employees, agents, volunteers, and/or elected officials from any and
all losses, claims, and judgments for damages or injury to persons or property, and from any
and all losses and expenses caused or incurred by Promoter, its assistants, servants, agents,
employees, guests, and/or business invitees, in connection with this Agreement or activities
related thereto. Promoter acknowledges that provision of the services described hereunder
presents risks, some of which are unknown, and do agree to assume all such known or
unknown risks.
N. Waiver. Except as to rights held under the terms of this Agreement, Promoter shall, and
hereby does, waive any and all claims and recourse against City, including the right of
contribution for loss and damage to persons or property arising from, growing out of, or in any
way connected with or incident the performance of this Agreement, whether such loss or
damage may be attributable to known or unknown conditions, except for liability arising out of
concurrent or sole negligence of City or its officers, agents or employees.
O. Relationship of Parties. Promoter is an independent contractor and is not an employee, agent,
joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed
as creating or establishing the relationship of employer and employee between Promoter and
City or any official, agent, or employee of City. Specifically, without limitation, Promoter
understands, acknowledges, and agrees:
1. Except as otherwise set forth herein, Promoter is free from actual and potential control by
City in the provision of services under this Agreement.
2. Promoter is engaged in an independently established trade, occupation, profession, or
business.
3. Promoter has the authority to hire subordinates.
4. Promoter owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
5. Neither Promoter nor City shall be liable to the other for a peremptory termination of the
business relationship described under this Agreement.
P. Compliance with law. Throughout the course of this Agreement, Promoter shall comply with
any and all applicable federal, state, and local laws, including, but not limited to, orders of the
Governor, Mayor, or public health authority.
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 6
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Item#3.
Q. Non-Discrimination.Throughout the course of this Agreement,Promoter shall not
discriminate against any person as to race, creed,religion, sex,age,national origin, sexual
orientation or any physical, mental, or sensory handicap.
R. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements,promises, or inducements made by either
party,or agents of either party, whether oral or written, whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
S. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,protect
or establish any right or remedy under the terms and conditions of this Agreement,the
prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined
by a court of competent jurisdiction,in addition to any other relief awarded.
T. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
U. Cumulative rights and remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
V. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
W. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective
Date first written above.
EVENTAGEOUS IDAHO,LLC:
(2iz
CheRee L. Eveland
Manager
CITY OF MERIDIAN:
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 7
Page 57
Item#3.
BY: Attest:
Robert E. Simison,Mayor Chris Johnson, City Clerk
PROFESSIONAL SERVICES AGREEMENT—EVENT COORDINATION,MAIN STREET MARKET PAGE 8
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7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Real Estate Purchase and Donation Agreement Between the City of Meridian
(Buyer) and Challenger Development, Inc. (Seller) for Future Fire Station Site at Gander Creek
South Subdivision No. 1
Page 59
Item#4.
REAL ESTATE PURCHASE AND DONATION AGREEMENT
THIS PURCHASE AND SALE AGREEMENT (this "Agreement"), is entered into and made
effective on January 12 2021 (the "Effective Date"), by and between the City of Meridian, an Idaho
Municipal Corporation, whose address is 33 E. Broadway Ave, Meridian, ID 83642 (herein the "Buyer"
or"CITY"), and Challenger Development, Inc, whose address is 1977 E. Overland Road, Meridian, ID
83642, (herein the "Seller" or"CHALLENGER").
WHEREAS, CHALLENGER is developing a residential subdivision in the City of Meridian,
currently identified as Gander Creek South Subdivision No. 1; and,
WHEREAS, the area of Meridian where CHALLENGER's subdivision development is taking
place is undergoing tremendous population grgwth and CITY has identified the need to place a Fire
Station and Police substation in the vicinity to provide public safety services to the community; and,
WHEREAS. CITY and CHALLENGER'S predecessor in interest have entered into a Letter of
Interest whereby CITY would acquire through purchase and partial donation, certain real property
owned by CHALLENGER for use as a City Fire Station and combined Police Substation (the
"Proposal"); and,
WHEREAS, CITY wishes to acquire the following described Property from CHALLENGER
and CHALLENGER desires to sell the Property under the terms and conditions set forth in this
Agreement.
NOW, THEREFORE, in consideration of the promises, covenants, representations, and
warranties set forth in this Agreement, and for other valuable consideration, the receipt and sufficiency
of which are hereby acknowledged, CITY (Buyer) and CHALLENGER (Seller) agree as set forth
below.
1. Definitions. The following terms have the following meanings when used in this
Agreement:
"Agreement". This Purchase and Sale Agreement, including all exhibits attached to this
Agreement.
"Business Day". A day other than a Saturday, Sunday, or any federal holiday.
"Closing". The consummation of the Transaction, as evidenced by the delivery of all required
funds and documents to Escrow Agent and the disbursement or delivery of such funds and documents by
Escrow Agent in, accordance with this Agreement and any other consistent instructions.
Real Estate Purchase Agreement Page 1
Page 60
"Closing Date". Closing of this transaction shall occur no later than the 311, day of March,
2021. However, if the lot and block property description set forth in the definition of"Property" below
has not yet been created, Closing shall be delayed until such time as the Gander Creek South
Subdivision No. 1 has been platted and recorded in the official records of Ada County Idaho. .
"Earnest Money". The money deposited with Escrow Agent as set forth in Section 3 of this
Agreement.
"Effective Date". The date this Agreement is signed by all parties.
"Escrow". The escrow to be created in accordance with this Agreement.
"Escrow Agent". Scott Darling, Title One
"Property". An approximate four acre portion of the real property currently a part of Ada
County Parcel # S0432131400 and planned to be platted as lot 2, Block 6 in the Gander Creek South
Subdivision No, 1. Prior to Closing, the parties will confirm that the planned subdivision plat has been
recorded in the official records of Ada County, Idaho and shall update the legal description of the
property if necessary.
"Purchase Price". The total purchase price to be paid by Buyer for a portion of the Property, as
set forth in Section 3 of this Agreement.
"Real Property Donation". The portion of the Property to be donated to City by Challenger as
set forth in Section 3 of this Agreement.
"Transaction". The purchase, donation, and sale of the Property contemplated by this
Agreement.
2. Definitive Agreement for Purchase and Sale of Property. Upon full execution, this
Agreement will be a binding agreement between Buyer and Seller for the purchase and sale of the
Property on the terms, conditions and provisions set forth in this Agreement. This Agreement supersedes
all other written or oral agreements between Buyer and Seller concerning the Transaction. If Buyer and
Seller execute any separate escrow instructions with respect to the Transaction on Escrow Agent's form,
as may be modified by Buyer and/or Seller in the sole discretion of each, and if there is any conflict or
inconsistency between any provision of such escrow instructions and any provision of this Agreement,
the provision of this Agreement will control.
3. Earnest Money,Purchase Price and Method of Payment; Donation.
a. Within five (5) business days of the Effective Date, Buyer shall deposit$7,000.00 as Earnest
Money with the Escrow Agent. Subject to Buyer's Inspection Review as set forth in section
4.3 of this Agreement, and absent Seller's breach or inability to perform, the Earnest Money
Deposit is non-refundable but such Earnest Money shall be applied against the purchase price
Real Estate Purchase Agreement Page 2
Page 61
Item#4.
at closing.
b. The Purchase Price for approximately two acres of the Property shall be $37,135.00 per acre
or$74,270.00. The Earnest Money Deposit shall be applied to the Purchase Price at Closing,
and the balance of$67,270.00 shall be paid in cash at Closing.
c. Seller shall donate the remaining acreage that comprises the Property (approximately two
additional acres) for its intended use,as a fire station, police substation, and other municipal
purposes.
d. The apportionment of the acreages between purchased acres and donated acres may be
adjusted and agreed to by way of a written amendment to this Agreement at such time that
the total acreage of the Property is ascertained. City agrees to acknowledge the donation of
Real Property by the Seller, but Seller will be responsible for establishing the value of the
donated property for tax purposes.
4. Title Commitment. Within three (3) days from the date this Agreement is signed by all parties,
Escrow Agent shall issue and deliver to Buyer and Seller a commitment for title insurance with respect
to the Property disclosing all matters of record and other matters of which Escrow Agent has knowledge
which relate to the title to the Property, detailing Escrow Agent's requirements for closing the Escrow,
committing to issue to Buyer an ALTA Standard Owner's Policy of Title Insurance with respect to the
Property, and providing legible copies of all instruments referred to in the report (collectively, the
"Commitment").
Buyer has ten (10) days after the Effective Date or after receipt of the Commitment, whichever
occurs later, to review and to object in writing to any easements, liens, encumbrances or other
exceptions or requirements in the Commitment (the "Title Objections"). If Buyer does not approve the
Commitment or object within the time specified, then the condition of title to the Property reflected on
the Commitment will be deemed approved. If the Title Objections are made within the time specified,
Seller may, but shall not be required to, attempt to eliminate the matters covered by the Title Objections
by or before the Closing Date. If Seller is unable or unwilling, in their sole discretion, to eliminate the
matters covered by the Title Objections by or before the Closing Date upon terms acceptable to Buyer,
Seller shall so notify Buyer, and Buyer may either waive the Title Objections that Seller was unable or
unwilling to eliminate or terminate this Agreement.
4.1 Amendments to Title Commitment. If the Commitment is amended by Escrow Agent,
Escrow Agent shall immediately deliver to Buyer and Seller the amendment and provide legible copies
of all additional instruments referred to in the amendment (collectively, the "Amendment"). Buyer has
five(5)days from the date of Buyer's receipt of the Amendment or through the Closing Date,whichever
occurs earlier, to review and to object in writing to any easements, liens, encumbrances, or other
exceptions or requirements in the Amendment which were not disclosed by the Commitment or a
previous Amendment("Additional Title Objections").
If Buyer does not approve the Amendment or object within the time specified, then the condition
of title to the Property reflected on the Amendment will be deemed approved. If the Additional Title
Objections are made within the time specified, Seller may attempt to eliminate the matters covered by
the Additional Title Objections by or before the Closing Date. If Seller is unable or unwilling to
eliminate the matters covered by the Additional Title Objections by or before the Closing Date upon
Real Estate Purchase Agreement Page 3
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Item#4.
terms acceptable to Buyer, Seller shall so notify,Buyer, and Buyer may either waive the Additional Title
Objections that Seller was unable or unwilling to eliminate or terminate this Agreement.
4.2 Title Insurance Policy. At Closing, Escrow Agent shall commit to issue to and in favor
of Buyer or its assigns a Standard Owner's Policy of Title Insurance with respect to the Property in the
amount of the $148,540.00, insuring fee simple title to the Property in Buyer effective on the Closing
Date, subject to the standard exclusions and exceptions in such form of policy and subject to the
Permitted Exceptions (the "Title Policy").
4.3 Buyer's Inspection Review. Buyer has sixty (60) days after the Effective Date (the
"Inspection Review Period") to inspect the Property and to conduct, review and approve any
investigations, tests, analyses or studies deemed necessary by Buyer to determine the condition and
feasibility of the Property for Buyer's purpose (the "Inspection Review"). Seller hereby grants to Buyer
and Buyer's agents, employees, and contractors a nonexclusive right and license to enter upon the
Property after giving reasonable advance notice to Seller to conduct the Inspection. Upon completion of
the Inspection Review,Buyer shall restore the Property to its condition existing immediately prior to the
Inspection Review. Buyer shall indemnify and hold Seller harmless from any loss incurred by Seller
resulting from damage to the Property caused, by the Inspection Review. If for any reason Buyer
determines that the Property is not in a suitable condition or not feasible for Buyer's purpose, Buyer may
terminate this Agreement within the Inspection Review Period and in such event any Earnest Money
Deposit paid shall be returned to Buyer and this Agreement shall be terminated. If Buyer does not either
approve or disapprove the Inspection Review, or otherwise terminate this' Agreement prior to the
expiration of the Inspection Review Period, then the Inspection Review will be deemed approved and
any Earnest Money Deposit shall be non-refundable to Buyer, subject only to Seller's default under this
Agreement.
5. Closing.
5.1 Time and Place. Closing will take place in the offices of Escrow Agent on the Closing
Date(defined above).
5.2 Seller's Closing Deliveries.At Closing, Seller shall deliver to Escrow Agent:
5.2.1 A Warranty Deed fully executed and properly acknowledged by Seller, conveying
the Property to Buyer, free and clear of any mortgages or deeds of trust.
5.3 Buyer's Closing Deliveries. At Closing,Buyer shall deliver to Escrow Agent:
5.3.1 Payment in full for the Purchase Price.
5.4 Closing Costs. Buyer shall pay the premium for the standard owner's Title Policy. Buyer
will pay the additional premiums required for any extended coverage or endorsements requested by
Buyer. Escrow and Closing fees will be split equally between Buyer and Seller. Each party must bear its
own costs (including attorneys' fees) in connection with its negotiation, due diligence investigation and
conduct of the Transaction. All other costs associated with the Transaction must be borne by the parties
Real Estate Purchase Agreement Page 4
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Item#4.
in accordance with custom in Ada County, Idaho, as determined by Escrow Agent, unless otherwise
specified in this Agreement.
5.5 Possession.Buyer will be entitled to possession of the Property on the Closing Date.
6. Seller's Representations and Warranties. Seller represents and warrants to Buyer that:
6.1 Authority. Seller has full power and authority to enter into this Agreement and complete
the Transaction.
6.2 Binding Agreement. Upon Seller's execution of this Agreement, this Agreement will be
binding and enforceable against Seller in accordance with its terms, and upon Seller's execution of the
additional documents contemplated by this Agreement, they will be binding and enforceable against
Seller in accordance with their terms.
6.3 Title. Seller has fee title to the Property. Seller represents that Seller owns the property
free and clear of any mortgages or deeds of trust.
6.4 No Violations. Seller has not received notice of any violation with regard to any
applicable law, regulation, ordinance, requirement, covenant, condition or restriction relating to the
present use, occupancy or condition of the Property from any person, authority or agency having
jurisdiction over the Property.
6.5 Compliance with Law; Municipal Ordinances. Seller has not received any notices
of violation of any law, regulation, condition of pen-nit or license, order, ordinance, or any
requirement noted in or issued by any federal, state, or local department having jurisdiction over or
affecting Property which has not been. corrected, resolved, or withdrawn, and to the knowledge of
Seller, the Property is in compliance with all applicable federal, state, and local laws and regulations in
all material respects.
7. Buyer's Representations and Warranties. Buyer represents and warrants to Seller.that:
7.1 Authority. Buyer has full power and authority to enter into this Agreement and complete
the Transaction.
7.2 Binding Agreement. Upon Buyer's execution of this Agreement, this Agreement will be
binding and enforceable against Buyer in accordance with its terms, and upon Buyer's execution of the
additional documents contemplated by this Agreement, they will be binding and enforceable against
Buyer in accordance with their terns.
7.3 Investigation of Property. Buyer has been or will be permitted access to the Property
and will have actually inspected the Property prior to Closing. Buyer's consummation of the Transaction
is based upon such inspection and not on any representations or warranties of Seller.
Real Estate Purchase Agreement Page 5
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Item#4.
7.4 No Oral Representations.Buyer hereby acknowledges that neither Seller nor any person
acting on behalf of Seller has made any representation, warranty, guaranty or promise concerning the
Property, whether oral or written.
8. Broker's Commission. Seller and Buyer warrant, each to the other; that they have not dealt
with any broker, realtor or finder in connection with the Transaction.
9. Risk of Loss. The risk of loss will be upon Seller until Closing. In the event of any material loss
or damage to or condemnation of the Property prior to Closing, Buyer may terminate this Agreement. If
Buyer waives any material loss or damage to or condemnation of the Property and proceeds to
consummate this Transaction, or in the event of an immaterial loss, damage or condemnation, Seller
shall, at Closing and as a condition precedent to Closing, pay to Buyer the amount of any,insurance or
condemnation proceeds attributable to the Property which have been received by Seller and assign to
Buyer as of Closing all rights or claims to proceeds payable thereafter.
10. Remedies.
10.1 If Seller fails to perform any of Seller's obligations under this Agreement and that failure
continues for five (5) days after Seller's receipt of written notice from Buyer, Buyer may, as Buyer's sole
remedy for Seller's failure, either: (i) terminate this Agreement in accordance with Section 11, or (ii)
bring an appropriate action for specific performance of this Agreement.
10.2 If Buyer fails to perform any of Buyer's obligations under this Agreement and that failure
continues for five (5) days after Buyer's receipt of written notice from Seller, Seller may, as Seller's
remedies for Buyer's failure, either: (i) terminate this Agreement in accordance with Section 11, or (ii)
bring an appropriate action for specific performance of this Agreement.
11. Termination. If Buyer or Seller elects to terminate this Agreement as provided under this
Agreement, the terminating party shall give written notice of the termination to the other party and
Escrow Agent. Upon termination by a party as provided in this Agreement, Escrow Agent shall return
all documents deposited in the Escrow to the Seller. Upon delivery of such documents, this Agreement
and the Escrow will be deemed terminated, and except as provided in this Agreement neither party will
have any further liability or obligation under this Agreement.
12. Attorneys' Fees. If there is any litigation or other action taken by any party to enforce or
interpret any provisions of or rights arising under this Agreement, the defaulting party shall pay to the
other party all costs and expenses, including but not limited to reasonable attorney fees and costs, which
the other party may incur in enforcing this Agreement or in pursuing any remedy allowed by law,
whether such is incurred by the filing of suit or otherwise.
13. Omitted.
14. Escrow Cancellation Charges. If the Escrow fails to close because of Buyer's default, Buyer
will be liable for any escrow and title commitmdnt cancellation charges by Escrow Agent. If the Escrow
Real Estate Purchase Agreement Page 6
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Item#4.
fails to close because of Seller's default, Seller will be liable for any such cancellation charges by
Escrow Agent. If the Escrow fails to close through no fault of either Seller or Buyer, any such
cancellation charges by Escrow Agent shall be divided equally between Seller and Buyer.
15. Additional Acts. The parties agree to execute promptly all other documents and perform all
other acts as may be reasonably necessary to carry out the purpose and intent of this Agreement.
16. Business Days. If this Agreement requires any act to be done or action to be taken on a date
which is not a Business Day, that act or action will be deemed to have been validly done or taken if done
or taken on the next succeeding Business Day.
17. Waiver. The waiver by any party to this Agreement of any right granted to it under this
Agreement is not a waiver of any other right granted under this Agreement, nor may any waiver be
deemed to be a waiver of a subsequent right obtained by reason of the continuation of any matter
previously waived.
18. Survival. All of the covenants, agreements, representations and warranties set forth in this
Agreement survive Closing, and do not merge into any deed, assignment or other instrument executed or
delivered under this Agreement.
19. Counterparts/Facsimile. This Agreement may be executed in counterparts, each of which is
deemed an original but all of which constitute one and the same instrument. The signature pages may be
detached from each counterpart and combined into one instrument. This Agreement may be signed and
delivered by facsimile which shall be effective as an original.
20. Successors and Assigns. This Agreement is binding upon and inures to the benefit of the parties
to this Agreement and their respective successors and assigns. The parties agree and acknowledge that
Buyer may assign its interest in this Agreement prior to or at Closing to another entity owned by ABC,
LLC.
21. Entire Agreement. This Agreement sets forth the entire understanding of the parties with
respect to the matters set forth in this Agreement as of the Effective Date; it supersedes all prior oral or
written agreements of the parties as to the matters set forth in this Agreement; and it cannot be altered or
amended except by an instrument in writing, signed by Buyer and Seller.
22. Construction. This Agreement is the result of negotiations between the parties, neither of whom
has acted under any duress or compulsion, whether legal, economic or otherwise. Accordingly,the terms
and provisions of this Agreement must be construed in accordance with their usual and customary
meanings. Seller and Buyer hereby waive the application of any rule of law which otherwise would be
applicable in connection with the construction of this Agreement that ambiguous or conflicting terms or
provisions should be construed against the party who (or whose attorney) prepared the executed
Agreement or any earlier draft of this Agreement.
23. Headings. The headings in this Agreement are for reference only and do not limit or define the
meaning of any provision of this Agreement.
Real Estate Purchase Agreement Page 7
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Item#4.
24. No Third-Party Beneficiary. No term or provision of this Agreement or the exhibits to this
Agreement is intended to be, nor may any term or provision be construed to be, for the benefit of any
person, firm, corporation or other entity not a party to this Agreement(including, without limitation, any
broker), and no other person, firm, corporation or entity has any right or cause of action under this
Agreement.
25. Severability. If any provision of this Agreement or any portion of any provision of this
Agreement is determined to be invalid, illegal or unenforceable, the invalidity, illegality or
unenforceability may not alter the remaining portion of such provision, or any other provision of this
Agreement, as each provision of this Agreement is deemed severable from all other provisions of this
Agreement.
26. Time of Essence. Time is of the essence in the performance of this Agreement.
27. Governing Law. This Agreement is governed by, and construed and enforced in accordance
with, the laws of the State of Idaho.
IN WITNESS WHEREOF, the parties have executed this Agreement to be effective as of the
date first written above.
BUYER:
CITY OF MERIDIAN
Robert E. Simison, Mayor Attest, City Clerk
SELLER:
CHALLETafton,
1#rc'sident
LD ENT, C
Corey D.
Real Estate Purchase Agreement Page 8
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7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approval of Grantee Agreements for the Meridian Small Business Grant Program
Page 68
Item#5.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Tori Cleary, Community Development Meeting Date: January 12, 2021
Presenter: Tori Cleary Estimated Time: 0.0
Topic: Approval of Grantee Agreements for the Meridian Small Business Grant Program
Recommended Council Action:
Approve 13 Grantee Agreements for the Meridian Small Business Grant Program.
The following Grantees have been approved through the City's Municipal Small Business Grant
Program made possible through Coronavirus Aid, Relief, and Economic Security Act (CARES) Act
funding. The Grantees, grant amounts, and grant purposes are listed below:
Amount
Grantee Approved PPE Testing Inventory Equipment Rent Utilities
Arete Food Group dba Gyro Shack $15,000.00 X
Bodovino LLC $15,000.00 X
Fina Beauty Nails&Co.LLC $4,925.82 X
Idaho Ballroom Dance Center LLC $8,121.00 X X
Idaho Professional Sewing $15,000.00 X
Integer Body Care $4,000.00 X
KA American Grille $15,000.00 X
Millington&Company,PLLC $3,593.03 X X
Praxis Limited Co. $9,810.0o X
Precious Hands Academy#2 $5,000.00 x
TBD Inc.dba Papa Murphy's Pizza $11,398.25 X
T.L. Hospitality LLC 1 $15,000.00 K
Waffle Love Meridian LLC $14,180.00 X
Background:
This is the sixth group of Agreements for approval under the Meridian Small Business Grant
Program, created through the City Council designation of$1 million of the City's CARES Act
funding allocation.
Following staff review of applications and confirmation of business/organization eligibility and
documentation of qualifying business expenses,grant applications are sent to a Review Committee
comprised of the Chief of Staff, Finance Director, and a representative from the Chamber of
Commerce Economic Development Committee. Applications are then sent to the State Coronavirus
Financial Advisory Committee for approval and funding.
With more than $1.2 million in requests in the application queue, the Program officially closed on
December 30. There are 15 applicants on a waiting list should some of the applications in the
queue not fund at the full amounts requested. To-date, all 87 applications forwarded to the State
have been approved,totaling$659,747.19 in grant awards.
Page 69
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
ARETE FOOD GROUP, LLC DBA GYRO SHACK FOR IDAHO REBOUNDS —MUNICIPAL
SMALL BUSINESS GRANT FUNDS
This Agreement is entered into this 12th day of January 2021- )by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Arete
Food Group, LLC DBA Gyro Shack, a limited liability company organized under the laws of the state
of Idaho ("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed fifteen thousand
dollars ($15,000), for the approved expenses, as set forth in Exhibit A. Grantee shall utilize MSBG
funds granted hereunder in a manner consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1 page 70
Item#5.
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
MSBG GRANTEE AGREEMENT PAGE 2 page 71
Item#5.
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Arete Food Group, LLC DBA Gyro Shack
Attn: Economic Development Administrator ATTN: Seth Brink, President
33 E. Broadway Avenue 12426 W Explorer Dr Suite 230
Meridian, Idaho 83642 Boise, ID 83713
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAGE 3 page 72
Item#5.
directive as may become applicable at any time;
b, failure to fulfill in a timely and proper manner its obligations under this Agreement:
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports,or documents that are incorrect or incomplete in any
material respect.
t. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions.
Grantee shall, within fourteen (14) days of City's demand, reimburse City for all MSBG funds
disbursed.
N. Assignment. Grantee shall not assign or transfer any interest in this agreement without pnL�r
written consent of City.
1. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of thr>
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, not-A-ithstanding dela-,
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall complti A ith any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made apart of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their dul•.
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Arete Food Group, LLC DBA Gyro Shack
Seth Brink, President
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
wXnnr fl-,......,., • T
Page 73
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-July 4033.33
Rent-August 4033.33
Rent-September 4033.33
Rent-October 4033.33
Total Eligible Expenses 16,133.32
Approved Amount 15,000.00
MSBG GRANTEE AGREEMENT PAWP 5 page 74
Item#5.
AGREEMENT BETWEEN CiTV OF MERIDIAN AND
BODOVINO LLC FOR IDAHO REBOUNDS — MUNICIPAL SMALL BUSINESS GRANT
FUNDS
This Agreement is entered into this 30 day of L'- -,ew-�w, 2020 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and
Bodovino LLC, a limited liability company organized under the laws of the state of Idaho ("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR §
200.40,from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid. Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act'),the
State of Idaho ("State") created the Idaho Rebounds—Municipal Smal I Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their conununity, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations;and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020. City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S.Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines(collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose,availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed fifteen thousand
dollars ($15,000), for the approved expenses, asset forth in Exhibit A. Grantee shall utilize MSBG
funds granted hereunder in a manner consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
1. Grantee has 500 or fewer employees.
MSBG GRANTEE AGRECMENT PAGE 1
Page 75
Item#5.
2. Grant cc is a butinecs Operating in the City of WT?dian, Idaho city limits.
3. Granim has an official FIN.
4. Grantee is an Idaho-domiciled hiicittess.
5. Grantee incurred and raid the expenses for which thy' MSBG fur&; are awarded.
G. c1miltec has incurred cvrenec enticed by COViD-19 related nvidents, decisions, or qualified
business imerrur0on (r.p- local cloeure orders. need for personal protective equipment. social
distan.mg regnircnlents. increased costs,disrupted nrMIy network, etc.).
7. Th.evrrnscs Iclr Which the MSBG hinds, are awarded were incurred between June 20. 2020
and Docember 30, 2020.
Ili. Grantee haw not received fiends for the expenses for which the MSBG funds are awarded from
othcr(X)VID-l9 grant prograins.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
doe-not directh lobby fcdcral or state officials, defined ac having had a registered lobbyist at
am point during 2020.
10.Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility. duplication of benefits. Grantee shall notify City immediately if, for any
reason. Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. if Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A,up to fifteen thousand dollars(S15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG finds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under 1PRA or other provision of taw, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of=rant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
11. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally conuuitted the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such ft►nds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
MSBG GRANTEE AGREEMENT PAciP 2
Page 76
Item#5.
legal or equitable claim. In the event that MSBG finds for the purposes set forth in this Agreement
arc not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee,whether under this Agreement or under any legal or equitable claim_
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
if to City: if to Grantee:
City ot'hieridian Bodovino LLC
Attn: Economic Development Administrator ATTN: Daniel Rhodes. General Manager
33 E. Broadway Avenue 3630 E Monarch Sky Ln
Meridian, Idaho 83642 Meridian, 11) 93646
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
r
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers.
servants. guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims,actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors.
officials,officers, servants, guests,and/or invitees; and other costs,including litigation costs and
attornevs' fees,arising out of, resulting from, or in connection with the perfonnance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown,and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §1
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry,national origin, ses,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period,the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof,
2. Termination for cause. Termination of this Agreement, in whole or in part, tray occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement,the MSBG Rules, or any rule,
regulation, statute, executive order,or U.S. Treasury, State,or City guideline, policy or
directive as may become applicable at any time;
MSBG GRANTEE AGREEMENT PALL:3
r_
Page 77
Item#5.
b. Failure to fulfill ilia timely and proper manner its obligations under this Agreement;
c. Improper use of fiends provided under Ibis Agreement.; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. in the event that MSBG fiords for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
Obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In rile cvcnt of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, NN-ithin fourteen (14) days ofCity's demand, reimburse City for all MSBG funds
disbursed.
N. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
\\ritten consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by C ity's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Bodovino LLC
Daniel Rhodes, General Manager
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT Pact:4
Page 78
,.-
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-November 7558.56
Rent-December 7558.56
Total Eligible Expenses 15,117.12
Approved Amount 15,000.00
MSBG GRANTEE AGREEMENT PACE 5
_ Page 79
Item#5.
FIRST AMENDMENT TO
AGREEMENT BETWEEN CITY OF MERIDIAN AND
FINA BEAUTY NAILS & CO LLC FOR IDAHO REBOUNDS —MUNICIPAL SMALL
BUSINESS GRANT FUNDS
This First Amendment to Agreement Between City of Meridian and Fina Beauty Nails & Co LLC
folaho Rebounds—Municipal Small Business Grant Funds ("First Amendment") is entered into this
day of , 2021 ("Effective Date"), by and between the City of Meridian, a municipal
corporation organized u der the laws of the State of Idaho ( "City") and Fina Beauty Nails & Co LLC, a
limited liability company organized under the laws of the state of Idaho ("Grantee").
WHEREAS,the Parties seek by this First Amendment to modify the Agreement Between City of
Meridian and Grantee for Idaho Rebounds—Municipal Small Business Grant Funds ("Agreement");
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree
as follows:
I. SECTION I.A.AMENDED. Section LA of the Agreement shall be amended to read as follows:
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed four thousand nine
hundred twenty five dollars and eighty two cents ($4,925.82), for the approved expenses, as set forth
in Exhibit A. Grantee shall utilize MSBG funds granted hereunder in a manner consistent with this
Agreement, the MSBG Rules.
II. SECTION LD AMENDED. Section LD of the Agreement shall be amended to read as follows:
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars ($15,000.00), within thirty
(30) days of receipt of the specified funds by City.
III.NO ADDITIONAL MODIFICATIONS. The Parties agree that except as expressly modified by this First
Amendment, all provisions of the original Agreement, including recitals and exhibits thereto, shall
remain in full force and effect. No other understanding, whether oral or written, whether made prior
to or contemporaneously with this First Amendment shall be deemed to enlarge, limit or otherwise
affect the operation of the Agreement or this amendment thereto.
IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by their
duly authorized officers to be effective as of the Effective Date first above written.
GRANTEE:
Fina Beauty Nails o LLC
E nic, wne
CITY OF MERIDIAN:
BY: Attest:
Robert E. Simison, Mayor Chris Johnson, City Clerk
Page 80
FIRST AMENDMENT TO MSBG AGREEMENT PAG P. 1
Item#5.
EXHIBIT A: APPROVED EXPENSES
Previously Requested Expenses
Eligible Expense Amount
Rent - June 911.28
Rent - July 2462.91
Rent -August 2462.91
Rent - September 2462.91
Rent - October 2462.91
Total Eligible Expenses 10,762.92
Approved Amount 10,000.00
Current Request
Eligible Expense Amount
Rent -November 2462.91
Rent -December 2462.91
Total Eligible Expenses 4,925.82
Approved Amount 4,925.82
Page 81
FIRST AMENDMENT TO MSBG AGREEMENT PAGE 2
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
IDAHO BALLROOM DANCE CENTER, LLC FOR IDAHO REBOUNDS—MUNICIPAL
SMALL BUSINESS GRANT FUNDS
This Agreement is entered into this 12th day of January , 2021 by and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and Idaho
Ballroom Dance Center, LLC, a limited liability company organized under the laws of the State of
Idaho ("Grantee").
WHEREAS,having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed Eight Thousand, One
Hundred, Twenty-one Dollars ($8,121.00), for the approved expenses, as set forth in Exhibit A.
Grantee shall utilize MSBG funds granted hereunder in a manner consistent with this Agreement,
the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1 page 82
Item#5.
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A,up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
MSBG GRANTEE AGREEMENT PAGE 2 page 83
Item#5.
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Idaho Ballroom Dance Center, LLC
Attn: Economic Development Administrator Attn: Martha Pohl, Owner
33 E. Broadway Avenue 943 W. Overland Road
Meridian, Idaho 83642 Meridian, ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline,policy or
MSBG GRANTEE AGREEMENT PAGE 3 page 84
41-cc1-WC 35-I my bc c rim v;A pp I ivib I e at rL n 1;aw'.
Failure to Jwf11j in�-.[I ii:cLy and prcipkc -.1,jj)FLs unjve 11,JS AgNemmil:
k;. Improper use of proviidi.� i-1.1,r -F
<t. SubmimL-om ofmixiLSAN, rcpL%m 1: or i rtwmplcku ill am
nlaww rcs]-w..
3. vpid if futLds[Lix mwaiii:mh6e- Irt the eyvat thiji: %I SR173 funds for the forth in this
AgT"--'ncn;are T�j m*e avERablic IG C3'tj,ih'kq Agree-nevi shul bv. W d City shall alZkv-p w
AL;ptiGn tQ Cimsimt. wh.ELht!r mder lhi�Agwm%mt ter iuvk-r.,my le�L ci-r equitable ctium.
-G, Rpppy me A. In Lk Lw�,nt r,4 icrmi milon tbr caum 4I(vr:.bLmb1c io Ciranwc-s 4m[ fir immuLom,
shall.ml Ili in fouric-m{[4j days ot'City's dmrlanl.relimbum'C.I Ly fOr.11L MSBQ funds
IL A.%4iVn M M1. �ranie*shaLl wj:nssigm f,-- -!�fey any i rLiewsk in lh-3%agr-Lvwmi �iLl;t}r_t prier
L:urimmi of-Cim
I. Nark cr- F;)Il ire of u'sihm part; cnForcc the 5triv Exreformanvu of any wren of NLS
A g(CLIFUnt Thal] DOE WTWitd1C VNZI�k:r ul inqii ishmmi-oCwSy parly's d&10 OWn ftcr cnRyce
�Lwh Wrm,and-my rigbi:cir Tcmudy h cm.r. .,- n1jiv 1scxmcn.cd al my arug.n7mithsimWing dchy
I r unforcemeriE.
a, Compliumv wish IA-m- 1'[LrR)kk*uL UL.,-ca-urse of-fis Apv,,-mu-n1%{1kn3o c- L tc �hal wmply i1h%ny
S1 at I a p p I i cahl.2 f�d c r A, s La Lo.and I o.;a L t.,Lws,
X 1FALMMM- All cx'hibits IG this AKrucrftell.azc ieb;�Orpora!Ld�i% rcr�rcnu and mwft i part or hitrruLif
as if tbR,cxhi K -v-em R� fcoift in aw-ir-cmim -herein,
%
L. Lutirr A:L,re,i i:cri i. Tn-5 Agrrcmrm cunOIM kFw-wim A}Lmriberii ofilm wrtles and�aipvTki]V&
any mkd al I ol!-: . .-i . jis or undcrstandImp,GTat or -heihei prcv kms to the cxccuticm
hVrWrCT Mr-It'l s hcw%-Yi;kb.'N,porllceL lKwo mey omm4 thi s Ag-ctmcw iii: any ti m,
provided AUL%L%.,j5&mL �rvcxuuicd in mji;lng,appmved by Citi's V%r%cMITLg 4,and
sigiccl Eq a duly mc1h0.-1'Ytd representudw of"6 pirm;.
IN WITN ESS NY ET ER Fg.-)P,;1 c 1mrUq Shad cau-st Lbise4pivmcrit;o ti-C C-Awrcd by th6r 4µjy
off k, n.
Kvr$to k- OCCti VC 35 of Lhit Aoy arul veiv first-,L�cm-
GRAN-I'VE:
Idaho]boom DaLnc-c Ceder. LAC
MLLK.i PuilL
CITV:
Cato'of Meridian AtLCA;
By; R,3bW.r-,25irmilomi, %Jk4LI1 N 11a i<Cin, ('Icfk
Page 85
'A 5&U'j-RAxA Y.A rj F F.m L-N 3r
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
June Rent (2400.00) Prorated 879.84
July- Back Rent 1900.00
September Rent 100.00
October Rent 100.00
November Rent 100.00
December Rent 100.00
All Call Technologies-,rune(85.00}Prorated 31.16
All Call Technologies -July 86_00
All Call Technologies -August 85.00
All Call Technologies - September 86_00
All Call Technologies - October 86_00
All Call Technologies - November 86_00
All Call Technologies - December 85_00
Total Eligible Expenses 8,121.00
G RANT AWARD $8,121.U6
MSBG GRANTEE AGREEMENT PAUI 5 page 86
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
IDAHO PROFESSIONAL SEWING,LLC FOR IDAHO REBOUNDS—MUNICIPAL
SMALL BUSINESS GRANT FUNDS
This Agreement is entered into this 12th day of January 2021 ,y and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and Idaho
Professional Sewing, LLC, a limited liability company organized under the laws of the State of Idaho
("Grantee").
WHEREAS,having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed Fifteen Thousand
Dollars ($15,000.00), for the approved expenses, as set forth in Exhibit A. Grantee shall utilize
MSBG funds granted hereunder in a manner consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
1. Grantee has 500 or fewer employees.
MSBG GRANTEE AGREEMENT PAGG 1 page 87
Item#5.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A,up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
MSBG GRANTEE AGREEMENT PAGE 2 page 88
Item#5.
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Idaho Professional Sewing, LLC
Attn: Economic Development Administrator Attn: Mina Masic, Owner/Manager
33 E. Broadway Avenue 3715 N. Patricia Lane
Meridian, Idaho 83642 Boise, ID 83704
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline,policy or
directive as may become applicable at any time;
MSBG GRANTEE AGREEMENT PAGE 3 page 89
Item#5.
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Idaho Professional Sewing, LLC
Mina Masic, Owner/Manager
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE.4 page 90
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
June Rent+ NNN (2870.63) Prorated 1052.37
July Rent + NNN Charges 2870.63
August Rent + NNN Charges 2870.63
September Rent+ NNN Charges 2870.63
October Rent + NNN Charges 2870.63
November Rent + NNN Charges 2870.63
Total Eligible Expenses 15,405.52
GRANT AWARD $15,000.00
MSBG GRANTEE AGREEMENT PAUI 5 page 91
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
INTEGER BODY CARE FOR IDAHO REBOUNDS—MUNICIPAL SMALL BUSINESS
GRANT FUNDS
This Agreement is entered into this 29 day of December. 2020 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and
Integer Body Care, a general business corporation organized under the laws of the state of Idaho
("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V. section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed four thousand dollars
($4,000), for the approved expenses, as set forth in Exhibit A. Grantee shall utilize MSBG funds
granted hereunder in a manner consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1 page 92
Item#5.
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
MSBG GRANTEE AGREEMENT PAGE 2 page 93
Item#5.
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Integer Body Care
Attn: Economic Development Administrator ATTN: Vickey Schmadeka
33 E. Broadway Avenue 1879 N Lakes Pl.
Meridian, Idaho 83642 Meridian, ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAGE 3 page 94
Item#5.
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
L Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Integer Body Care
Vickey Schmadeka
Vickey Schmadeka
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4 page 95
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-Sept/Oct/Nov/Dec 4000.00
Total Eligible Expenses 4,000.00
Approved Amount 4,000.00
MSBG GRANTEE AGREEMENT PAWP 5 page 96
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
KXS AMERICAN GRILLE RESTAURANT INC FOR IDAHO REBOUNDS—MUNICIPAL
SMALL BUSINESS GRANT FUNDS
1
This Agreement is entered into this !day of le 2020 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and KJ's
American Grille Restaurant Inc, a general business corporation organized under the laws of the state of
Idaho ("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"),the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-I 9-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application.for MSBG funds, including all
related materials; and City and Grantee w1,sh to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed fifteen thousand
dollars ($15,000), for the approved expenses, as set forth in Exhibit A. Grantee shall utilize MSBG
funds granted hereunder in a manner consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1 page 97
Item#5.
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received fiends for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria.. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator,
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars (S 15,000.00), within
thirty(30) days of receipt of the specified fiends by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRX), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
H. GENERAL CONDITIONS
A. Contingent on funding.It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such fiends to City. Unless and until
the State approves Grantee's application and releases the fiends to City, City shall have no
MSBG GRANTEE AGREEMENT PAGE 2
Page 98
Item#5.
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian KJ`s American Grille Restaurant Inc
Attn: Economic Development Administrator ATTN: Kelly Saurey
33 E. Broadway Avenue 1565 S Meridian Rd
Meridian, Idaho 83642 Meridian, ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include,but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAVE 3 Page 99
Item#5.
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
C. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports,or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed y a duly authorized representative of each party.
IN WIT E S WHE ' F,the parties shall cause this Agreement to be executed by their duly
authorize o icers to e effective as of the day and year first above written.
GRANTE
KFs Americ G le Restaurant Inc
Kelly S aurey
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4 Page 100
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-August 6000.00
Rent-October 6000.00
Rent- November 4500.00
Rent-December 4000.00
Total Eligible Expenses�20, 0.D0Approved Amount0.00
MSBG GRANTEE AGREEMENT 'AGE 5
Page 101
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
MILLINGTON & COMPANY, PLLC FOR IDAHO REBOUNDS--MUNICIPAL SMALL
BUSINESS GRANT FUNDS
This Agreement is entered into this 12th day of .January , 2021 by and between the City
of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and
Millington & Company, PLLC, a professional limited liability company organized under the laws of
the State of Idaho ("Grantee").
WHEREAS,having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds---Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS,pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed Three Thousand,
Five Hundred, Ninety-three Dollars and Three Cents ($3,593.03), for the approved expenses, as set
forth in Exhibit A. Grantee shall utilize MSBG funds granted hereunder in a manner consistent
with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1
Page 102
Item#5.
L Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020,
S. Grantee has not received funds for the expenses for which the MSBG fiords are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A,up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
MSBG GRANTEE AGREEMENT PAGE 2 Page 103
Item#5.
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Millington& Company, PLLC
Attn: Economic Development Administrator Attn: Dallas Millington, Owner/Manager
33 E. Broadway Avenue 2541 N. Stokesberry Place, Suite 200
Meridian, Idaho 83642 Meridian, ID 83646
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry,national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a_ Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAGE 3 page 104
Item#5.
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee,whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand,reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assignor transfer any interest in this agreement without prior
written consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement-
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Millington& Company, PLLC
r
Dallas Mi in , Owner/Manager
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4 page 105
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Equip- Laptop for Remote Work 1007.00
Equip- Laptop, [disc.far Remote Work-
or 1643.00
Ooma Purchase 506_91
Equip- Modem, Router-Office WiFi 161.81
PPE- Face Masks-Amazon G126120 25,42
PPE- Face Masks-Amazon azon 8/29120 63.55
PPE- Face Flasks-Amazon 1V11,12 127_10
Hand Sanitizer 42.35
.Cleaning Supplies 15_89
Tatal Eligible Expenses 3,593-03
GRANT AWARD $3,593.03
MSBG GRANTEE AGREEMENT PAGE 5 page 106
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
PRAXIS LIMITED CO FOR IDAHO REBOUNDS—MUNICIPAL SMALL BUSINESS
GRANT FUNDS
This Agreement is entered into this `day of L�� , 2424 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Praxis
Limited Co, a limited liability company organized under the laws of the state of Idaho ("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 fit seq. (the "CARES Act"),the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant("MSBG")
program to help local businesses and organizations affected by COV€D-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS, pursuant to the State's approval ofMeridian's MSBG program on September 11,
2020, City seeps to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic,as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to eater into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed nine thousand eight
hundred ten dollars ($9,810), for the approved expenses, as set forth in Exhibit A. Grantee shall
utilize MSBG funds granted hereunder in a manner consistent with this Agreement, the MSBG
Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1
Page 107
Item#5.
L Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption (e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20,2020
and December 30, 2020.
S. Grantee has not received fluids for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City ofMeridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
11. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
MSBG GRANTEE AGREEMENT PAGE 2
Page 108
Item#5.
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Praxis Limited Co
Attn: Economic Development Administrator ATTN: Caleb Hansen, Owner
33 E. Broadway Avenue 3163 East Fairview Ave Suite 150
Meridian, Idaho 83642 Meridian, ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAGE 3
Page 109
Item#5.
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall he void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
1. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Praxis Limited Co
Cal n'se n, Ow er
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAG I i
Page 110
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-July 1635.00
Rent-August 1635.00
Rent-September 1635.00
Rent-October 1635.00
Rent-November 1635.00
Rent-December 1635.00
Total Eligible Expenses 9,810.00
Approved Amount 9,810.90
MSBG GRANTEE AGREEMENT PAGE 5 page 111
Item#5.
FIRST AMENDMENT TO
AGREEMENT BETWEEN CITY OF MERIDIAN AND
PRECIOUS HANDS ACADEMY LLC DOING BUSINESS AS PRECIOUS HANDS
ACADEMY#2 FOR IDAHO REBOUNDS—MUNICIPAL SMALL BUSINESS GRANT FUNDS
This First Amendment to Agreement Between City of Meridian and Precious Hands Academy
LLC doing business as Precious Hands Academy#2 for Idaho Rebounds—Municipal Small Business
Grant Funds("First Amendment")is entered into this 31_day of rj 2020("Effective
Date"),by and between the City of Meridian,a municipal corporation organized under the laws of the
State of Idaho("City")and Precious Hands Academy LLC doing business as Precious Hands Academy
#2, a limited liability company organized under the laws of the State of Idaho("Grantee").
WHEREAS,the Parties seek by this First Amendment to modify the Agreement Between City of
Meridian and Grantee for Idaho Rebounds—Municipal Small Business Grant Funds("Agreement");
NOW,THEREFORE,in consideration of the mutual covenants of the parties,the Parties agree
as follows:
I. SECTION I.A.AMENDED.Section I.A of the Agreement shall be amended to read as follows:
A.Activities. Grantee shall use City's MSBG funds in an amount not to exceed Five Thousand
Dollars($5,000),for the approved expenses,as set forth in Exhibit A. Grantee shall utilize MSBG
funds granted hereunder in a manner consistent with this Agreement,the MSBG Rules.
II. SECTION I.D AMENDED.Section I.D of the Agreement shall be amended to read as follows:
D.Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses,as set forth in Exhibit A,up to fifteen thousand dollars($15,000.00),within thirty
(30)days of receipt of the specified funds by City.
HI.No ADDITIONAL MODIFICATIONS. The Parties agree that except as expressly modified by this First
Amendment,all provisions of the original Agreement,including recitals and exhibits thereto,shall
remain in full force and effect. No other understanding,whether oral or written,whether made prior
to or contemporaneously with this First Amendment shall be deemed to enlarge,limit or otherwise
affect the operation of the Agreement or this amendment thereto.
IN WITNESS WHEREOF,the parties shall cause this First Amendment to be executed by their
duly authorized officers to he effective as of the Effective Date first above written.
GRANTEE:
Precious Hands Academy LLC
doing business as Precious Hands Academy#2
._
Janelle Corona,Owner/Manager
CITY OF MERIDIAN:
BY: Attest:
Robert E. Simison,Mayor Chris Johnson,City Clerk
FIRST AMENDMENT TO MSBG AGREEMENT PAGE 1
Page 112
Item#5.
EXHIBIT A: APPROVED EXPENSES
Previously Approved Expenses
Eligible Expense Amount
August Rent 5279.00
September Rent 5438.00
Total Eligible Expenses 10,717.00
GRANT AWARD $10,000.00
Current Request
Eligible Expense Amount
November Rent 5438A0
Total Eligible Expenses 5,438.00
GRANT AWARD#2 $5,000.00
FIRST AMENDMENT TO MSBG AGREEMENT PAGE 2
Page 113
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
TL HOSPITALITY LLC FOR IDAHO REBOUNDS —MUNICIPAL SMALL BUSINESS
GRANT FUNDS
This Agreement is entered into this 0 L
L day of�, 2021 by and between the City
of Meridian, a municipal corporation organized under the laws of th state of Idaho ("City") and TL
Hospitality LLC, a limited liability company organized under the laws of the state of Idaho
("Grantee").
WHEREAS,having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the"CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-1 9-related business closures
or limitations; and
WHEREAS, pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act;Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A;U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed fifteen thousand
dollars ($15,000), for the approved expenses, as set forth in Exhibit A. Grantee shall utilize MSBG
funds granted hereunder in a manner consistent with this Agreement,the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
Grantee meets each of the following criteria:
MSBG GRANTEE AGREEMENT PAGE 1
Page 114
Item#5.
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
H. GENERAL CONDITIONS
A. Contingent on funding.It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
the State approves Grantee's application and releases the funds to City, City shall have no
MSBG GRANTEE AGREEMENT PAGE 2
Page 115
i
i
Item#5.
contractual, legal, or equitable obligation to Grantee,whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG fiends for the purposes set forth in this Agreement
are not made available to City,this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian TL Hospitality LLC
Attn: Economic Development Administrator ATTN: Terri Haeckl, Owner
33 E. Broadway Avenue 2483 E. Fairview Ave. Ste., 105
Meridian, Idaho 83642 Meridian, ID 83642
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed,religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period,the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof
2. Termination for cause. Termination of this Agreement, in whole or in part,may occur for
cause, which shall include,but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement,the MSBG Rules, or any rule,
regulation, statute, executive order, or U.S. Treasury, State, or City guideline, policy or
MSBG GRANTEE AGREEMENT PAGE 3
Page 116
Item#5.
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports,or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
TL Hospitality LLC
Terri Haeckl, Owner
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4
Page117
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-July 1707.16
Rent-July 4481.59
Rent-August 4613.94
Rent-September 4613.94
Total Eligible Expenses 15,416.63
Approved Amount 15,000.00
MSBG GRANTEE AGREEMENT PAGE 5
Page 118
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
WAFFLE LOVE MERIDIAN LLC FOR IDAHO REBOUNDS—MUNICIPAL SMALL
BUSINESS GRANT FUNDS�,,�� .
This Agreement is entered into this S -
%ay of�"�2020 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and
Waffle Love Meridian LLC, a limited liability company organized under the laws of the state of Idaho
("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR
200.40, from the Coronavirus Relief Fund;designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-19-related business closures
or limitations; and
WHEREAS, pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed fourteen thousand
one hundred eighty dollars ($14,180), for the approved expenses, as set forth in Exhibit A. Grantee
shall utilize MSBG funds granted hereunder in a manner consistent with this Agreement, the
MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
MSBG GRANTEE AGREEMENT PAGE 1 Page 119
Item#5.
Grantee meets each of the following criteria:
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption (e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A, up to fifteen thousand dollars ($15,000.00), within
thirty(30) days of receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
II. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
MSBG GRANTEE AGREEMENT PAGE 2 Page 120
Item#5.
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian Waffle Love Meridian LLC
Attn: Economic Development Administrator ATTN: Stephanie Bennett, Owner
33 E. Broadway Avenue 2309 W. SAN REMO DRIVE
Meridian, Idaho 83642 MERIDIAN, ID 83646-3201
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed,religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five (5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
1. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to, the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
MSBG GRANTEE AGREEMENT PAGE 3 Page 121
Item#5.
regulation, statute,executive order, or U.S. Treasury, State, or City guideline, policy or
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports,or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
1. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
Waffle ve Meridian LLC
Steph ennett, Owner
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4 Page 122
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Rent-September 3545.00
Rent-October 3545.00
Rent-November 3545.00
Rent-December 3545.00
Total Eligible Expenses 14,180.00
MSBG GRANTEE AGREEMENT PAGE 5 Page 123
Item#5.
AGREEMENT BETWEEN CITY OF MERIDIAN AND
TBD INC DBA PAPA MURPHY'S PIZZA FOR IDAHO REBOUNDS—MUNICIPAL SMALL
BUSINESS GRANT FUNDS
This Agreement is entered into this day of�, 2020 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and TBD
Inc dba Papa Murphy's Pizza, a general business corporation organized under the laws of the state of
Idaho ("Grantee").
WHEREAS,having received federal financial assistance, as such term is defined in 2 CFR §
200.40, from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus
Aid, Relief, and Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the
State of Idaho ("State") created the Idaho Rebounds—Municipal Small Business Grant ("MSBG")
program to help local businesses and organizations affected by COVID-19 pandemic, enabling cities
and counties to provide aid within their community, including by the provision of economic support to
those suffering from employment or business interruptions due to COVID-I 9-related business closures
or limitations; and
WHEREAS, pursuant to the State's approval of Meridian's MSBG program on September 11,
2020, City seeks to disburse MSBG funds to Meridian small businesses for the reimbursement of
expenses incurred due to the COVID-19 pandemic, as set forth in Title V, section 5001 of the CARES
Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A; U.S. Treasury's
Coronavirus Relief Fund Guidance for State, Territorial, Local, and Tribal Governments (Dated June
30, 2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and
the City's MSBG program guidelines (collectively, "MSBG Rules"); and
WHEREAS, Grantee submitted to City a complete application for MSBG funds, including all
related materials; and City and Grantee wish to enter into a cooperative agreement for the investment
of MSBG funds for the purposes described therein; and
WHEREAS, it is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and has generally committed the funds as set forth in this Agreement for
such purpose, availability of these funds to City, and thus to Grantee, is subject to the State's approval
of Grantee's application and release of such funds to City, and that City's obligation to provide
funding to Grantee under this Agreement is provisional, pending the approval and release of such
funds to City;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed eleven thousand
three hundred ninety eight dollars and twenty five cents ($11,398.25), for the approved expenses,
as set forth in Exhibit A. Grantee shall utilize MSBG funds granted hereunder in a manner
consistent with this Agreement, the MSBG Rules.
B. Current eligibility. Grantee certifies that Grantee is eligible to receive MSBG funds, and that
MSBG GRANTEE AGREEMENT PAGE 1
Page 124
Item#5.
Grantee meets each of the following criteria:
1. Grantee has 500 or fewer employees.
2. Grantee is a business operating in the City of Meridian, Idaho city limits.
3. Grantee has an official EIN.
4. Grantee is an Idaho-domiciled business.
5. Grantee incurred and paid the expenses for which the MSBG funds are awarded.
6. Grantee has incurred expense caused by COVID-19 related incidents, decisions, or qualified
business interruption(e.g., local closure orders, need for personal protective equipment, social
distancing requirements, increased costs, disrupted supply network, etc.).
7. The expenses for which the MSBG funds are awarded were incurred between June 20, 2020
and December 30, 2020.
8. Grantee has not received funds for the expenses for which the MSBG funds are awarded from
other COVID-19 grant programs.
9. Grantee does not exist for the purpose of advancing partisan political activities or the business
does not directly lobby federal or state officials, defined as having had a registered lobbyist at
any point during 2020.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and
regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any
reason, Grantee no longer qualifies for MSBG funds due to a change in compliance with one or
more of the enumerated eligibility criteria. If Grantee receives or applies for other funding sources
for the expenses described in this Agreement, Grantee shall immediately notify the City's
Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the
approved expenses, as set forth in Exhibit A,up to fifteen thousand dollars (S15,000.00), within
thirty(30) days of receipt of the specified funds by City-
E. Disclosure and retention of records. Grantee acknowledges and understands that records
submitted for the purposes of applying for MSBG funds; compliance with the terms of this
Agreement or law; and/or audit by City, State, or federal agency shall be public records subject to
disclosure by City and/or State pursuant to such agencies' respective obligations to comply with
the Idaho Public Records Act ("IPRA"), and may be posted online by the State of Idaho. Insofar
as such records are exempt from disclosure under IPRA or other provision of law, City shall make
reasonable efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent
to the expenditures incurred under this Agreement for a period of five (5) years after completion of
all activities funded under this Agreement. The name of the business and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's
Economic Development webpage, and may be disclosed upon request in accordance with the Idaho
Public Records Act.
H. GENERAL CONDITIONS
A. Contingent on funding. It is acknowledged by the Parties that although the State has approved the
Meridian MSBG program and the State has generally committed the funds as set forth in this
Agreement for such purpose, availability of MSBG funds to City, and thus to Grantee, is subject to
the State's approval of Grantee's application and release of such funds to City. Unless and until
MSBG GRANTFE AGREEMENT PAGE 2
Page 125
Item#5.
the State approves Grantee's application and releases the funds to City, City shall have no
contractual, legal, or equitable obligation to Grantee, whether under this Agreement or by any other
legal or equitable claim. In the event that MSBG funds for the purposes set forth in this Agreement
are not made available to City, this Agreement shall be void, and City shall have no obligation to
Grantee, whether under this Agreement or under any legal or equitable claim.
B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed in the United States mail, addressed as
follows:
If to City: If to Grantee:
City of Meridian TBD Inc dba Papa Murphy's Pizza
Attn: Economic Development Administrator ATTN. Doug Miller, Owner
33 E. Broadway Avenue 14150 N Broken Horn Rd
Meridian, Idaho 83642 Boise, ID 83714
Either party may change its authorized representative and/or address for the purpose of this
paragraph by giving written notice of such change to the other party in the manner herein provided.
C. Indemnity. Grantee, and each and all of its employees, agents, contractors, officials, officers,
servants, guests, and/or invitees shall hold harmless, defend and indemnify City from and for all
losses, claims, actions, liabilities, and/or judgments for: damages or injury to persons or property
and/or losses and expenses caused or incurred by Grantee and/or its employees, agents, contractors,
officials, officers, servants, guests, and/or invitees; and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from, or in connection with the performance of this
Agreement and not caused by or arising out of the tortious conduct of City or any employee,
contractor, or agent thereof. Grantee acknowledges that participation in this program carries risks,
some of which may be unknown, and does agree to assume all such known or unknown risks.
D. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative
requirements, cost principles, and audit requirements for federal awards, as described in 2 CFR §§
200 et. seq.
E. Nondiscrimination. Grantee will not discriminate against any employee or applicant for
employment or services because of race, color, creed, religion, ancestry, national origin, sex,
disability or other handicap, age, marital status or status with regard to public assistance.
F. Termination. Either Party may terminate this Agreement for cause by providing written notice to
the other of the basis of termination. The defaulting Party shall have five(5) days to cure the
deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time
period, the other Party shall terminate this Agreement for cause. In addition to termination of this
Agreement and/or any other remedies as provided by law, City may declare Grantee ineligible for
any further participation in City grant programming.
l. Termination for convenience. City may terminate this Agreement by, at least thirty(30) days
before the effective date of such termination, giving written notice to Grantee of such
termination and specifying the effective date thereof
2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for
cause, which shall include, but shall not be limited to,the following:
a. Failure to comply with any provision of this Agreement, the MSBG Rules, or any rule,
MSBG GRANTEE AGREEMENT PAGE 3
Page 126
Item#5.
regulation, statute, executive order, or U.S. Treasury, State, or City guideline,policy or
directive as may become applicable at any time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts, reports, or documents that are incorrect or incomplete in any
material respect.
3. Void if funds not available. In the event that MSBG funds for the purposes set forth in this
Agreement are not made available to City, this Agreement shall be void, and City shall have no
obligation to Grantee, whether under this Agreement or under any legal or equitable claim.
G. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions,
Grantee shall, within fourteen(14) days of City's demand, reimburse City for all MSBG funds
disbursed.
H. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior
written consent of City.
I. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this
Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce
such term, and any right or remedy hereunder may be asserted at any time, notwithstanding delay
in enforcement.
J. Compliance with law. Throughout the course of this Agreement, Grantee shall comply with any
and all applicable federal, state, and local laws.
K. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof
as if the exhibits were set forth in their entirety herein.
L. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes
any and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith. The parties hereto may amend this Agreement at any time
provided that such amendments are executed in writing, approved by City's governing body, and
signed by a duly authorized representative of each party.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
GRANTEE:
TBD Inc dba Papa urphy'jPia
Doug Miller, weer
CITY:
City of Meridian Attest:
By: Robert E. Simison, Mayor Chris Johnson, City Clerk
MSBG GRANTEE AGREEMENT PAGE 4
Page 127
Item#5.
EXHIBIT A: APPROVED EXPENSES
Eligible Expense Amount
Bargreen Ellingson Order#2102764775 7241.92
Bargreen Ellingson Order#2102721244 1378.00
Bargreen Ellingson Order#2102706262 2241.90
Bargreen Ellingson Order#2102706266 523.11
Lowes-tape for floors 13.32
Total Eligible Expenses 11,398.25
MSBG GRANTEE AGREEMENT PAGE S
Page 128
Human Resources Annual Report
2020 ANNUAL DEPARTMENT REPORT
HUMAN,,,R,ES RCES
�E IDEZ IAN�-
Department Overview — What We Do
Policy
Administration
Workers
Compensation
Compliance
New Employee
Orientation
Recruitment
Human
Resources
Employee Training and
Relations Development
Benefits
Administration
Staffing
Employee
Engagement
Compensation
Administration
N
O
N
O
M
D
M
z
M
a
O
Crystal Ritchie, HR Director
Christena Barney, Senior HR Generalist
Welcome Josh!
So Glad You Are Here
Josh Hanlon, Administrative Assistant
Laura Lee Berg, Senior HR Generalist
Jessica More , HR Coordinator
Reba White, HR Benefits Specialist
�r�E IDIAN---
Collaboration
Cooperation
Helpfulness
Teamwork
Partnership
Joint Effort
Pulling Together
Participation
�r�E IDIAN---
2020 PROJECTS AND INITIATIVES
Policy / Compliance
Job Description Review and
Classification (GE Positions)
Pandemic Emergency Paid Leave
Administration & Dept. Support
Avoiding Discriminatory
Harassment Training
Department of Labor Overtime
Rule
IVeterans Preference Process
Audit
Recruitment Process Review
Benefits / Wellness
Annual Open Enrollment
Self Funding Implementation
Selection of New Benefit Broker
Benefit Analysis
Benefit Enhancement
Recommendations to Council
DOI Reporting and Compliance
F
mployee Engagement
rs of Service Recognition
I Do the Right
Compensation
Annual Budget Process
(Job Description, Reclassification,
Equity Reviews)
General Employee Payscale
Analysis
Police Step Plan Study
Participated in Salary Surveys
(Local, State, Regional)
Wage Reviews
Community Focus
United Way Campaign 2020
Employee Relations
Annual Performance Evaluation
Process
Recruitment
Employee Support
Management Support
Exit Interviews
Lets take a look ....
Training / Development
New Employee Orientation
ICRMP Risk Management
Discount Training Program
Leadership Training Program
BEST Training
Succession Planning Update
Avoiding Discriminatory
Harassment Training
Executive Coaching Program
I Diversity Training I
Process Improvements
E -Recruit Tool Development
(Phase 1 Roll Out June 2020)
Phase 2 Rollout Nov 2020)
Veterans Preference Process
Job Description Template
Conversion
Interviewing Candidates for
Employment to Departments
Worker's Compensation Indexing
HIPPA Compliance
Occupational Health Job
IMEPI--
2.5.2
Iw Progress
Promote cuLturaL awd Worteforoe DLversLtd
yo f eovupLete
Due to be oovu. Leted March 2021
3.5.1
Develop a cost cffeot%ve awd corupetKveumfkPaw
cow�p�eted awd dosed
3.5.2
Iw Progress
IdewtLfd speotfio TraLw%wg Needs
45Peroevt eovvpLete
Due to be oovu Leted fF riL 2021
3.5.3
Develop suooesstov+. PLaww%wg Program
completed awd cLosed
3.5.4
Develop aK, empLodee Ewgagen4.ewtProgram
Completed awd closed
3.5.6
Develop awd Mary WK, a aovripetidve CovwpewsatEow Program that 6waRes Q aUto
C oOMPLeted awd closed
R.eoru'itvu.eKt awd rewards awd ewoourages Koh per forv►a.a"
4.D.2
Develop a comprehewsWe :Favv-'aO :Fooused Health awd WeLlwess Program for efto
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I-MpLodees
�E IDEZ IAN�-
Human Resources has primary
responsibility for managing, and
assisting, with all employee
related matters
Economic Development
1.0
Community Development
11.5
Building
3.4
Mayors Office
2.6
Human Resources
4.8
Public Works
5.0
Police
8.1
Other Government
8.5
Parks Department
5.7
Information Technology
5.2
Wastewater
5.5
Finance
7.6
City Clerk
4.0
Water
7.1
M U BS
9.7
Planning
6.8
Fire
10.3
Lega I
14.8
2020
90.09%
2019
89.90%
2018
91.06%
2017
90.15%
2016
95.20%
Economic Development
Community Development
2
Building
2
Mayors Office
1
Human Resources
1
Public Works
1
Police
2
Other Government
1
Parks Department
2
Information Technology
1
Wastewater
2
Finance
2
City Clerk
1
Water
3
MUBS
2
Planning
2
Fire
2
Legal
1
THANK YOU to our employees for their
dedicated years of service! C tWE IDIAN
The Human Resources Department assists applicants, employees and, managers
with all phases of the employment process. We oversee recruitment, interviewing,
job offers, drug and alcohol testing and background checks (except law enforcement).
• Human Resources received and processed 4115 external
employment applications (FY20)
• Advertisement Costs: $43,896.60 (FY20)
(This represents HR advertisement costs only)
• 77 Postings (FY20)
• 126 Positions Filled (FY20)
• 71 regular full time / part time
• 22 temporary part time
• 33 Seasonals
• 126 Pre-employment Appointments / 103 Drug and Alcohol Tests
• Approximately of 635 Reference Checks Processed
• The average cost of recruitment for an employment search was
$298.62
• Average Time to Fill Positions
• 99.68 Days to Fill (FY20)
Recruitment continued in light of the Pandemic GWE IDIAN---
The E -Recruit Development Team has built a robust system to address the City's
needs today and into the future. Here are some of the enhancements that have
come from this new tool with more to come:
• Internal and External Application Tool
• Greater Functionality; Easier to Use
• Mobile Friendly O
• Applicant Profiles
• Reduced Time of Application Completion
• Applicant Application Statuses
• Subscribe for Job Alerts
• Designated Department Access
Greater Efficiency and Transparency
Working Towards a Paperless Recruitment
Thank
ri El
C�r�E IDIAN---
COMPENSATION AND BENEFIT ADMINISTRATION
Human Resources is responsible for assembling, managing, and administering
employee compensation. We are responsible for ensuring that our compensation
program is regulatory compliant, remains competitive, and is implemented in
accordance to the City's compensation policies and program.
Market Analysis
Job Offers
Salary Studies
Job Classification &
FLSA Exemption Status
Compensation
Program Review
Chair Compensation
Committee
Employee
Communication
Wage Adjustments
�r�E IDIAN---
Human Resources is responsible for assembling, managing, and assisting employees
regarding the benefits the City provides to employees. Employee benefits typically
include health, disability and life insurance; retirement accounts; wellness plans;
flexible spending accounts; vacation and sick leave etc.
Many activities are listed here to reflect the multitude of actions handled by the HR Staff to
ensure maximum possible support is provided to City Employees regarding Benefits
• Benefit Committee meets regularly to carefully evaluate medical, dental, vision plans, etc.
• Facilitated 26 Annual Open Enrollment Virtual Meetings along with 18 virtual 1:1 sessions
to assist employees with the Open Enrollment Portal
• Created a new Benefits Guide and online benefit platform that can be accessed from
il'tO"I, -
• Wellness Activities
• Offered 27 Challenges / Contests
• COVID Support and Resources
• Nutritional and Well Being Webinars
• FMLA and Workers Compensation Support
0 Employee Assistance Program Services
#' MENVII
2021 Benefits Guide 0
bL-, la `;�7
�r�E IDIAN---
The Wellness Committee coordinated many wellness events and activities which were
offered to our employees and their families throughout the past year:
• Wear Purple for Domestic Violence Awareness
• Wear Red for American Heart Month
• St. Lukes FitOne — Received Large Organization Award
• Walk Around the World Challenge
• Eat Your Greens Bingo
• Pumpkin Carving Contest
• WHOA! (winter Holiday Overeating Avoidance)Challenge
• Mt. Everest Challenge
• Nature Bingo
• Fort Building and Quarantine Hobbies
The City of Meridian was the recipient of the
American Heart Association Bronze Level Workplace
Achievement Award
(3rd Year Runninb
February— Wear Red Day
May — Fort Building Contest
�E IDIAN-
--
�E IDIAN--
Human Resources offered and / or coordinated a variety of training and
development opportunities this year
• Generally Offered every r
2 Weeks A�
• 26 Sessions Offered
• Partnership between HR and IT o^
• 56 Key Positions
• Reviewed and Updated
Succession plans
• 187 Employees Participated
• 15 Sessions Offered
gruwlh 0.,i �
j-0 �aUaeski NO
SucGFSSi0n leadershjp 9fargei
.�pofenfial counseling success
husmess { +
0 42.5 Hours of Course Instruction
• Comprised of:
Training, Lunch & Learns and
Self Development Opportunities
• Executive Coaching
• Annual Premium Cost Savings
of $18,484.00
• Citywide Training
Wrapping Up this Year
The City has an Education Reimbursement Program to reimburse employees for course
work related to their current position or be considered of value to the employee's
future development with the City.
Number of Participants 5 3 10 6 14 16 16
Number of
Reimbursements 7 5 14 10 24 28 26
Total Funds Utilized $3,418.00 $2,408.00 $11,207.69
$9,313.00 $21,967.00 $27,015.45 $27,175.89
Utilization
Total Funds Utilized
30
$30,000.00
25
$25,000.00
20
$20,000.00
Number of
15 Participants
$15,000.00
Number of
$10,000.00 Total Funds Utilized
10
Reimbursements
$5,000.00
5
$0.00
FY14 FY15 FY16 FY17 FY18 FY19 FY20
�C
E IDIAN---
EMPLOYEE ENGAGEMENT
The Human Resources team is passionate about promoting a culture of employee
engagement where work is meaningful, employees are valued, and teamwork is
celebrated. Below are a few examples from this past year.
MONDAY. OCTOBER HTO FRIDAY. OCTOBER
I lT'� O`. l nom/ il*l F .
P
United
United Way Campaign 2020 Employee Recognition Do the Right
($5,620.08) Thank You All! (67 Employees Recognized)
POLICY ADMINISTRATION AND COMPLIANCE
• Remote Work Policy
• Paid Parental Leave
• Emergency Paid Sick Leave
(Temporary)
• Emergency FMLA
(Temporary)
�' Q`p BOO
• Reviewed and
Updated Internal
Process
• Incorporated into
eRecruit Tool
• Compliant with
Federal Regulations
• Citywide Training
• Wrapping Up This Year
• Developed and
Adopted Temporary
Polices
• Administered EPSL
and EFMLA Leaves
• Compliant with
Federal Regulations
iscrimi
Harassme
�E IDIAN---
�r�E IDIAN---
Thank you!
Human Resources
Human Resources
C�rfE IDIAN---
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Finance Department: Comprehensive Financial Plan Discussion
Page 129
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2022 Admin Communications $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Infrastructure Extensions
Enterprise Content $0.00 $0.00 $115,000.00 $0.00 $0.00 $115,000.00
Management(ECM/EDMS)
Equipment Replacement- $0.00 $0.00 $132,100.00 $0.00 $0.00 $132,100.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
UPS/PDU at City Hall
Equipment Replacement- $0.00 $0.00 $71,100.00 $0.00 $0.00 $71,100.00
Wireless Router
Replacements
FY22 Benefit Requests $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00
HRMS/Timecard $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Replacement
Linder Road Overpass $0.00 $0.00 $2,500,000.00 $0.00 $0.00 $2,500,000.00
Software Replacement- $0.00 $15,450.00 $0.00 $0.00 $0.00 $15,450.00
Email Archive Solution
Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Upgrade to LED
Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00
Supplemental Projects
Transportation Projects $0.00 $0.00 $2,500,000.00 $0.00 $0.00 $2,500,000.00
Dept Total $0.00 $35,450.00 $5,438,200.00 $0.00 $650,000.00 $6,123,650.00
Communit Development Permit $58,769.91 $3,746.00 $3,900.00 $0.00 $0.00 $66,415.91
y Technician I
Developm Dept Total $58,769.91 $3,746.00 $3,900.00 $0.00 $0.00 $66,415.91
ent
Fire Equipment Replacement- $0.00 $0.00 $35,200.00 $0.00 $0.00 $35,200.00
ALS Simulation Manikin
Fire Station#2-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
OEM Modifications
Page 130
Page 1 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn One Time Transfers Capital Total
Operating Operating
2022 Fire Fire Station#7- $0.00 $0.00 $0.00 $0.00 $5,500,000.00 $5,500,000.00
Construction
Fire Station#7-Fire Engine $0.00 $14,500.00 $0.00 $0.00 $831,861.00 $846,361.00
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $82,400.00 $82,400.00
Battalion Chief BC31-
MF027
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $70,000.00 $70,000.00
Division Chief of Logistics-
M F024
Vehicle Replacement-EMS $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Division Vehicle-MF023
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MFO14
Dept Total $0.00 $14,500.00 $35,200.00 $0.00 $7,380,222.00 $7,429,922.00
Parks& Discovery Park,Phase 2- $73,269.86 $89,103.50 $40,000.00 $0.00 $11,160,000.00 $11,362,373.36
Recreation Construction
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $375,000.00 $375,000.00
Life Cycle Replacements
Golf Course Capital $0.00 $300,000.00 $0.00 $0.00 $2,500,000.00 $2,800,000.00
Improvements
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Meridian Parks& $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Recreation Master Plan
Five-Year Update
Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Reinforcement
Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $500,000.00 $506,500.00
Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
Parks
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $239,000.00 $239,000.00
Replacement
Dept Total $74,769.86 $394,103.50 $115,000.00 $0.00 $15,024,000.00 $ 6
Page 131
Page 2 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2022 Police Equipment Replacement- $0.00 $0.00 $44,400.00 $0.00 $10,300.00 $54,700.00
Shields and Armor Vests
Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00
Trauma kit supplies
Mental Health Coordinator $103,941.37 $1,745.00 $7,275.00 $0.00 $0.00 $112,961.37
Police-SRO and Vehicle $80,993.35 $7,673.00 $22,048.00 $0.00 $76,500.00 $187,214.35
Police Officers(3)and $242,981.24 $16,474.00 $43,819.00 $0.00 $76,500.00 $379,774.24
Vehicle
South Police Precinct $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $2,000,000.00
Station
Upgrade PD Admin Fire $0.00 $0.00 $24,750.00 $0.00 $0.00 $24,750.00
alarm
Vehicle Replacement- $0.00 $0.00 $11,965.00 $0.00 $1,409,000.00 $1,420,965.00
Police Vehicles(10)
Dept Total $427,915.96 $25,892.00 $160,257.00 $0.00 $3,572,300.00 $4,186,364.96
Water Automated Meter Reading $0.00 $9,560.00 $0.00 $0.00 $0.00 $9,560.00
Infrastructure
Chemicals for Well $0.00 $60,000.00 $0.00 $0.00 $0.00 $60,000.00
Treatment
Generator connection $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
upgrades
Infrastructure $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00
Abandonment
PRV-SCADA $0.00 $0.00 $0.00 $0.00 $90,000.00 $90,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Program
Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
GMC 1/2 Ton
Vehicle Replacement-2007 $0.00 $0.00 $0.00 $0.00 $44,000.00 44 000.00
Ford 1/2 Ton
Page 132
Page 3 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn One Time Transfers Capital Total
Operating Operating
2022 Water Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $1,554,000.00 $1,554,000.00
Well 10B Water Treatment $0.00 $0.00 $0.00 $0.00 $45,000.00 $45,000.00
Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00
Well 26 Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 31 Treatment $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00
Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $15,000.00 $15,000.00
Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Well 9 Replacement/ $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Upgrade
Dept Total $0.00 $69,560.00 $280,000.00 $0.00 $5,557,000.00 $5,906,560.00
WRRF Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Digester#3- Cleaning $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Digester#6-Construction $0.00 $0.00 $0.00 $0.00 $3,500,000.00 $3,500,000.00
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
NPDES Permit Compliance $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Plan/PH2 NPDES Renewal
SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Upgrades-WRRF
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $275,000.00 $275,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00
Sewer Master Plan $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00
Struvite Removal Chemical $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $1,500,000.00 0
Page 133
Page 4 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
i lim�WIN
•0 . 11 . M: m ON
WRRF Vehicle Replacement-2001 $0.00 $0.00 $9,000.00 $0.00 $0.00 $9,000.00
UTV
Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Improvements
WRRF Land Acquisition/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Second Access
WRRF Plant Upgrades $0.00 $0.00 $0.00 $0.00 $5,300,000.00 $5,300,000.00
WRRF Underground $0.00 $0.00 $0.00 $0.00 $1,150,000.00 $1,150,000.00
Powerlines
Dept Total $0.00 $0.00 $981,000.00 $0.00 $13,025,000.00 $14,006,000.00
$561,455.73 $543,251.50 $7,013,557.00 $0.00 $45,208,522.00 $53,326,786.23
2023 Admin Deputy Attorney $123,031.00 $4,610.00 $800.00 $0.00 $0.00 $128,441.00
Enterprise Content $0.00 $0.00 $32,000.00 $0.00 $0.00 $32,000.00
Management(ECM/EDMS)
Equipment Replacement- $0.00 $0.00 $170,100.00 $0.00 $0.00 $170,100.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00
Copier
Equipment Replacement- $0.00 $0.00 $74,900.00 $0.00 $0.00 $74,900.00
Wireless Router
Replacements
IT Security Analyst $101,637.00 $3,935.00 $2,700.00 $0.00 $0.00 $108,272.00
Maintenance Van $0.00 $2,800.00 $0.00 $0.00 $50,000.00 $52,800.00
Office Improvements $0.00 $0.00 $20,000.00 $0.00 $50,000.00 $70,000.00
Software Replacement- $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00
SQL Server
Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Upgrade to LED
Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00
Supplemental Projects
Page 134
Page 5 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2023 Admin Transportation Projects $0.00 $0.00 $3,700,000.00 $0.00 $0.00 $3,700,000.00
Dept Total $224,668.00 $11,345.00 $4,150,500.00 $0.00 $130,000.00 $4,516,513.00
Fire Battalion Chiefs(3) $397,369.60 $15,897.00 $53,275.00 $0.00 $83,000.00 $549,541.60
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00
SCBA Breathing Air
Compressor St. 1
Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Fund
Fire Station#3-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Modifications
Fire Station#7- $0.00 $27,100.00 $0.00 $0.00 $0.00 $27,100.00
Construction
Fire Station#7-Staff(12) $1,407,389.43 $54,170.00 $94,260.00 $0.00 $32,000.00 $1,587,819.43
Dept Total $1,804,759.03 $97,167.00 $147,535.00 $0.00 $290,000.00 $2,339,461.03
Parks& Community Center(New)- $0.00 $99,857.00 $0.00 $0.00 $5,000,000.00 $5,099,857.00
Recreation Construction
Community Center Staffing $238,391.05 $344,560.00 $162,942.00 $0.00 $30,000.00 $775,893.05
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $430,000.00 $430,000.00
Life Cycle Replacements
Forestry Assistant and $56,915.90 $3,616.00 $4,324.00 $0.00 $45,000.00 $109,855.90
Vehicle
Maintenance Technician $56,915.90 $4,491.00 $1,474.00 $0.00 $45,000.00 $107,880.90
and Vehicle-Discovery
Park
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Park Maintenance $0.00 $0.00 $0.00 $0.00 $45,000.00 $45,000.00
Equipment Capital
Purchases
Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $475,000.00 $481,500.00
Page 135
Page 6 of 38
Item#7. Nty CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
2023 Parks& Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $186,000.00 $186,000.00
Recreation Replacement
Dept Total $353,722.85 $457,524.00 $168,740.00 $0.00 $6,306,000.00 $7,285,986.85
Police Equipment Replacement- $0.00 $0.00 $21,600.00 $0.00 $0.00 $21,600.00
Shields and Armor Vests
Police Administration $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Building-Roof Membrane
Replacement
Police Administration $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $1,000,000.00
Building-Tenant
Improvement
Police Officers(4)with $325,446.73 $24,652.00 $58,710.00 $0.00 $112,500.00 $521,308.73
Vehicles(2)
Public Safety Training $0.00 $30,000.00 $0.00 $0.00 $4,000,000.00 $4,030,000.00
Center(Phase 3)
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $886,500.00 $886,500.00
Police Vehicles(9)
Dept Total $325,446.73 $54,652.00 $80,310.00 $0.00 $6,449,000.00 $6,909,408.73
Water Automated Meter Reading $0.00 $10,737.00 $0.00 $0.00 $0.00 $10,737.00
Infrastructure
New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00
PRV-SCADA $0.00 $0.00 $0.00 $0.00 $90,000.00 $90,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Chevrolet 1/2 Ton
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
Valve Truck
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $330,000.00 $330,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00
Page 136
Page 7 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2023 Water Water Master Plan Update $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00
Water Operator III and $75,984.01 $5,313.00 $4,344.00 $0.00 $44,100.00 $129,741.01
Vehicle
Well 10B Water Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00
Well 26 Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Well 31 Treatment $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00
Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Dept Total $75,984.01 $16,050.00 $366,344.00 $0.00 $4,838,100.00 $5,296,478.01
WRRF Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00
Digester#4- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 $125,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
CCTV Cable
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
Hydrocleaner Hose
Replacement
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $27,000.00 $0.00 $0.00 $27,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00
-Digester#4/5-Seals
Lab Analyst 1 $64,605.49 $1,845.00 $2,232.00 $0.00 $0.00 $68,682.49
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $545,000.00 $545,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $700,000.00 $700,000.00
Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00
Page 137
Page 8 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2023 WRRF Vehicle Replacement-2000 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford Ranger
WRRF Facility Plan Update $0.00 $0.00 $600,000.00 $0.00 $0.00 $600,000.00
WRRF Plant Upgrades $0.00 $0.00 $0.00 $0.00 $11,500,000.00 $11,500,000.00
Dept Total $64,605.49 $1,845.00 $1,121,232.00 $0.00 $19,989,000.00 $21,176,682.49
FY Total $2,849,186.11 $638,583.00 $6,034,661.00 $0.00 $38,002,100.00 $47,524,530.11
2024 Admin Enterprise Content $0.00 $0.00 $32,000.00 $0.00 $0.00 $32,000.00
Management(ECM/EDMS)
Equipment Replacement- $0.00 $0.00 $127,800.00 $0.00 $0.00 $127,800.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00
IT Hardware
Software Replacement- $0.00 $0.00 $0.00 $0.00 $70,000.00 $70,000.00
Windows Server
Street Light Fixture $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $17,997.53 $0.00 $0.00 $17,997.53
Street Lights- $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00
Supplemental Projects
Transportation Projects $0.00 $0.00 $3,600,000.00 $0.00 $0.00 $3,600,000.00
Dept Total $0.00 $0.00 $3,897,797.53 $0.00 $470,000.00 $4,367,797.53
Fire Equipment Replacement- $0.00 $0.00 $522,500.00 $0.00 $0.00 $522,500.00
Replace Air Packs(55)
Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Fund
Fire Station#4-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Modifications
Fire Station#8-Fire Engine $0.00 $14,500.00 $0.00 $0.00 $831,861.00 $846,361.00
Page 138
Page 9 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
.. Personnel 1W On Going One Time Transfers Capital Total
Operating Operating
2024 Fire Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $82,400.00 $82,400.00
Battalion Chief BC32-
MF028
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Division Chief of Training-
MF036
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MF009
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $65,000.00 $65,000.00
Inspector#1-MF035
Dept Total $0.001 $14,500.00 $522,500.00 $0.001 $1,875,222.001 $2,412,222.00
Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $320,000.00 $320,000.00
Recreation Life Cycle Replacements
IHomecourtAdministrative $58,840.23 $685.00 $3,400.00 $0.00 $0.00 $62,925.23
Assistant I
Maintenance Technician $55,816.05 $4,765.00 $16,700.00 $0.00 $45,000.00 $122,281.05
and Vehicles-Pathway
Development
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Meridian Pool $0.00 $200,000.00 $0.00 $0.00 $0.00 $200,000.00
Improvements and
Management
Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Reinforcement
Pathway Connections $0.00 $0.00 $0.00 $0.00 $125,000.00 $125,000.00
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $219,000.00 $219,000.00
Replacement
Dept Total $114,656.28 $205,450.00 $20,100.00 $0.00 $809,000.00 $1,149,206.28
Police Equipment Replacement- $0.00 $0.00 $21,600.00 $0.00 $0.00 $21,600.00
Shields and Armor Vests
Police Administration $0.00 $0.00 $0.00 $0.00 $195,000.00 $195,000.00
Building-Replacement of
rooftop AC units Page 139
Page 10 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Tran�Ai Capital _11F Total
Operating Operating
2024 Police Police Officers(3)and $242,981.24 $16,564.00 $43,819.00 $0.00 $76,500.00 $379,864.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $886,000.00 $886,000.00
Police Vehicles(13)
Dept Total $242,981.24 $16,564.00 $65,419.00 $0.00� $1,157,500.00 $1,482,464.24
Water Automated Meter Reading $0.00 $10,834.00 $0.00 $0.00 $0.00 $10,834.00
Infrastructure
Chemicals for Well $0.00 $40,000.00 $0.00 $0.00 $0.00 $40,000.00
Treatment
Sampling UCMRs $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Vehicle Replacement-1984 $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
International Dump Truck
Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Chevrolet 3/4 Ton
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $850,000.00 $850,000.00
Well 1013 Water Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 34 Autumn Faire $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Well Assessments $0.00 $25,000.00 $0.00 $0.00 $0.00 $25,000.00
Dept Total $0.00 $75,834.00 $150,000.00 $0.00 $5,244,000.00 $5,469,834.00
WRRF Bittercreek Lagoon Seepage $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
Test
Can-Ada Lift Station $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00
Digester#5- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 Page 140 0
Page 11 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2024 WRRF Drying Bed Repair $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
CCTV Cable
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Fermentation Phase II $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
-Ferric Tank and Building
Instrument Technician $88,101.76 $2,745.00 $4,332.00 $0.00 $9,000.00 $104,178.76
Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00
Operator III $75,201.92 $3,767.00 $2,510.00 $0.00 $0.00 $81,478.92
Resurfacing/Slurry Coat of $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00
WRRF Asphalt
SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Upgrades-WRRF
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $280,000.00 $280,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00
Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $10,000,000.00 $10,000,000.00
Vehicle Replacement-2006 $0.00 $0.00 $9,000.00 $0.00 $0.00 $9,000.00
UTV
Vehicle Replacement-2009 $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Camel International
Hydrocleaner
Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Improvements
Dept Total $163,303.68 $6,512.00 $932,842.00 $0.00 $16,489,000.00 $17,591,657.68
FY Total $520,941.20 $318,860.00 $5,588,658.53 $0.00 $26,044,722.00 $32 473 181.73
Page 141
Page 12 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2025 Admin Equipment Replacement- $0.00 $0.00 $178,300.00 $0.00 $0.00 $178,300.00
Computers
Software Replacement- $0.00 $100,000.00 $0.00 $0.00 $0.00 $100,000.00
Office/Email-MS 365
Suite
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $12,284.06 $0.00 $0.00 $12,284.06
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Transportation Projects $0.00 $0.00 $5,200,000.00 $0.00 $0.00 $5,200,000.00
Dept Total $0.00 $100,000.00 $5,540,584.06 $0.00 $0.00 $5,640,584.06
Fire Equipment Replacement- $0.00 $0.00 $508,500.00 $0.00 $0.00 $508,500.00
Radios
Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Fund
Fire Station#5-Remodel/ $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Modifications
Fire Station#8- $0.00 $0.00 $0.00 $0.00 $5,500,000.00 $5,500,000.00
Construction
Fire Station#8-Staff(12) $1,407,389.43 $54,170.00 $94,260.00 $0.00 $32,000.00 $1,587,819.43
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MFO19
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,700,220.00 $1,700,220.00
Ladder Truck MF021
Dept Total $1,407,389.43 $54,170.00 $602,760.00 $0.00 $8,066,181.00 $10,130,500.43
Parks& Brundage/Graycliff Park- $0.00 $0.00 $0.00 $0.00 $185,000.00 $185,000.00
Recreation Design
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $430,000.00 $430,000.00
Life Cycle Replacements
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 0
Page 142
Page 13 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2025 Parks& Park Maintenance $0.00 $0.00 $0.00 $0.00 $140,000.00 $140,000.00
Recreation Equipment Capital
Purchases
Pathway Connections $1,S00.00 $4,27S.00 $0.00 $0.00 $350,000.00 $3S5,775.00
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $273,000.00 $273,000.00
Replacement
Dept Total $1,500.00 $4,275.00 $0.00 $0.00 $1,428,000.00 $1,433,775.00
Police Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $40,000.00 $40,000.00
Canine(4)
Equipment Replacement- $0.00 $0.00 $60,200.00 $0.00 $0.00 $60,200.00
Shields and Armor Vests
Fleet and Building Services $58,714.10 $745.00 $3,060.00 $0.00 $0.00 $62,519.10
Assistant
Police Officers(3)and $242,981.24 $16,474.00 $43,819.00 $0.00 $76,500.00 $379,774.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,044,500.00 $1,044,500.00
Police Vehicles(5)
Dept Total $301,695.34 $17,219.00 $107,079.00 $0.00 $1,161,000.00 $1,586,993.34
Public Development Analyst 1 $68,288.80 $3,746.00 $5,400.00 $0.00 $0.00 $77,434.80
Works Vehicle Replacement-1998 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00
Ford 1/2 Ton Ranger(PW)
Dept Total $68,288.80 $3,746.00 $5,400.00 $0.00 $35,000.00 $112,434.80
Water Automated Meter Reading $0.00 $10,254.00 $0.00 $0.00 $0.00 $10,254.00
Infrastructure
Chemicals for Well $0.00 $35,000.00 $0.00 $0.00 $0.00 $35,000.00
Treatment
New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00
Pressure Zone $0.00 $0.00 $120,000.00 $0.00 $0.00 $120,000.00
Development
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Page 143
Page 14 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2025 Water Water Div.SCADA Master $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Plan Update
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $830,000.00 $830,000.00
Water Operator III and $75,984.01 $5,163.00 $4,344.00 $0.00 $44,000.00 $129,491.01
Vehicle
Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Well 24 Water Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Well29 $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00
Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Dept Total $75,984.01 $50,417.00 $336,344.00 $0.00 $3,054,000.00 $3,516,745.01
WRRF Equipment Replacement- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
CCTV Camera/Transporter
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00
Screw Sucker Pump
Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Fermentation Phase II $0.00 $0.00 $0.00 $0.00 $4,500,000.00 $4,500,000.00
Mechanic II $69,666.12 $2,795.00 $6,492.00 $0.00 $0.00 $78,953.12
Operator III $74,253.84 $2,195.00 $132.00 $0.00 $0.00 $76,580.84
Re-use Tank Recoat $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
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Page 15 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2025 WRRF Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $280,000.00 $280,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00
Tertiary Filter Expansion $0.00 $0.00 $0.00 $0.00 $7,000,000.00 $7,000,000.00
Vehicle Replacement-2009 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
CCTV Van
Wastewater Division $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
SCADA Master Plan
Dept Total $143,919.96 $4,990.00 $674,624.00 $0.00 $12,955,000.00 $13,778,533.96
$1,998,777.54 $234,817.00 $7,266,791.06 $0.00 $26,699,181.00 $36,199,566.60
Admin City Hall Historical Center $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
Tenant Improvement
Deputy Attorney- ($150,244.40) ($85.00) $0.00 $0.00 $0.00 ($150,329.40)
Eliminate FTE
Equipment Replacement- $0.00 $0.00 $469,400.00 $0.00 $0.00 $469,400.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $20,000.00 $20,000.00
UPS/PDU at PD
IT Support Specialist $86,851.24 $3,935.00 $8,100.00 $0.00 $0.00 $98,886.24
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $58,442.11 $0.00 $0.00 $58,442.11
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Dept Total ($63,393.16) $3,850.00 $835,942.11 $0.00 $20,000.00 $796,398.95
Communit Building Plans Examiner 1 $73,757.72 $3,746.00 $3,900.00 $0.00 $0.00 $81,403.72
y Planner(Associate or $78,571.01 $799.99 $2,650.00 $0.00 $0.00 $82,021.00
Developm
Assistant)
ent
Dept Total $152,328.73 $4,545.99 $6,550.00 $0.00 $0.00 $163,424.72
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Page 16 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
Fire Fire Impact Fee Reimburse $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
General Fund
Fire Station#1-Remodel/ $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00
Modifications
Fire Station#8- $0.00 $27,100.00 $0.00 $0.00 $0.00 $27,100.00
Construction
Public Education Storage $0.00 $0.00 $0.00 $0.00 $420,000.00 $420,000.00
Building
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Deputy Chief of Prevention
- MF039
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $65,000.00 $65,000.00
Inspector#2-MF038
Vehicle Replacement-Pub. $0.00 $0.00 $0.00 $0.00 $38,000.00 $38,000.00
Ed.Division Manager
Vehicle MF026
Dept Total $0.00 $27,100.00 $0.00 $0.00 $835,000.00 $862,100.00
Parks& Administrative Division $77,196.44 $510.00 $9,550.00 $0.00 $0.00 $87,256.44
Recreation Manager
Brundage/Graycliff Park- $26,352.09 $41,037.00 $2,500.00 $0.00 $1,906,500.00 $1,976,389.09
Construction
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00
Life Cycle Replacements
Impact Fee Eligible Park $0.00 $0.00 $0.00 $0.00 $525,000.00 $525,000.00
Land
Maintenance Technician $56,915.90 $5,641.00 $700.00 $0.00 $45,000.00 $108,256.90
and Vehicle-
Brundage/Graycliff Park
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00
Reinforcement
Park Operations Crew Chief $77,106.46 $3,616.00 $4,324.00 $0.00 $45,000.00 S130.046.46
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Page 17 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2026 Parks& Park Scheduling Specialist $64,045.26 $1,110.00 $9,700.00 $0.00 $0.00 $74,855.26
Recreation Pathway Connections $1,500.00 $4,000.00 $0.00 $0.00 $250,000.00 $255,500.00
Seasonal Special Event $21,642.83 $830.00 $400.00 $0.00 $0.00 $22,872.83
Specialist
Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00
Parks
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $169,000.00 $169,000.00
Replacement
West Meridian Regional $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Park-Design
Dept Total $324,758.98 $56,744.00 $27,174.00 $0.00 $3,965,500.00 $4,374,176.98
Police Community Service Officer $72,129.03 $3,283.00 $11,427.00 $0.00 $0.00 $86,839.03
Equipment Replacement- $0.00 $0.00 $20,700.00 $0.00 $0.00 $20,700.00
Shields and Armor Vests
Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00
Trauma kit supplies
Police Detective and $80,993.35 $8,158.00 $12,083.00 $0.00 $36,000.00 $137,234.35
Vehicle
Police Officers(3)and $242,981.24 $16,564.00 $43,819.00 $0.00 $76,500.00 $379,864.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,462,500.00 $1,462,500.00
Police Vehicles(7)
Dept Total $396,103.62 $28,005.00 $94,029.00 $0.00 $1,575,000.00 $2,093,137.62
Public Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $88,000.00 $88,000.00
Works Inspection-2014 Ford F-
150
Dept Total $0.00 $0.00 $0.00 $0.00 $88,000.00 $88,000.00
Water Arc Flash Study(Water) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00
Automated Meter Reading $0.00 $6,741.00 $0.00 $0.00 $0.00 $6,741.00
Infrastructure
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2026 Water Chemicals for Well $0.00 $20,000.00 $0.00 $0.00 $0.00 $20,000.00
Treatment
Equipment Replacement- $0.00 $30,363.00 $0.00 $0.00 $0.00 $30,363.00
Meter Replacements
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $251,000.00 $251,000.00
Vacuum Excavator
Line Water and Sewer $0.00 $10,000.00 $0.00 $0.00 $0.00 $10,000.00
Repair
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Program
Vehicle Replacement-2015 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford 3/4 Ton
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $820,000.00 $820,000.00
Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
1113)
Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 36,Zone 5(Columbia) $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Dept Total $0.00 $67,104.00 $170,000.00 $0.00 $4,865,000.00 $5,102,104.00
WRRF Arc Flash Study(WRRF) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
Hydrocleaner Hose
Replacement
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
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Page 19 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
o J��i lim�WIN
•0 . • .
Mm ON
WRRF Equipment Replacement- $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Existing Laboratory Retrofit $0.00 $0.00 $0.00 $0.00 $550,000.00 $550,000.00
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00
-Primary 3/4 Pumps and
Building
Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00
Mechanic II $69,666.12 $2,795.00 $6,492.00 $0.00 $0.00 $78,953.12
New Lab Equipment $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
NPDES Permit Compliance $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00
Plan/PH2 NPDES Renewal
Operator III $74,253.84 $2,195.00 $132.00 $0.00 $0.00 $76,580.84
SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Upgrades-WRRF
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $285,000.00 $285,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford F250
Wastewater Security $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Improvements
WRRF Boiler $0.00 $0.00 $0.00 $0.00 $460,000.00 $460,000.00
WRRF Old UV Channel $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00
Upgrades
WRRF Parking $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00
Improvements
Dept Total $143,919.96 $4,990.00 $998,624.00 $0.00 $3,439,000.00 $4,586,533.96
$953,718.13 $192,338.99 $2,132,319.11 $0.00 4,787,500.0 8,065,876.2
Page 149
Page 20 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2027 Admin Accounts Payable Specialist $66,078.24 $1,610.00 $3,250.00 $0.00 $0.00 $70,938.24
Downtown Meridian $0.00 $0.00 $0.00 $0.00 $8,000,000.00 $8,000,000.00
Parking Garage
Equipment Replacement- $0.00 $0.00 $132,100.00 $0.00 $0.00 $132,100.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Disk Based Backup System
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $73,096.70 $0.00 $0.00 $73,096.70
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Dept Total $66,078.24 $1,610.00 $358,446.70 $0.00 $8,050,000.00 $8,476,134.94
Communit Electrical Inspector II $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08
y Dept Total $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08
Developm
ent
Fire Administrative Assistant 1 $59,933.40 $1,585.00 $3,000.00 $0.00 $0.00 $64,518.40
(Operations&Training
Support)
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $168,000.00 $168,000.00
Hydraulic Extrication Tools
(8 sets)
Equipment Replacement- $0.00 $0.00 $12,500.00 $0.00 $0.00 $12,500.00
Thermal Imaging Cameras
(10)
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Training Division-MF042
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Training Division-MF043
Dept Total $59,933.40 $1,585.00 $15,500.00 $0.00 $292,000.00 $369,018.40
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Page 21 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2027 Parks& Discovery Park,Phase 3- $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
Recreation Design
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00
Life Cycle Replacements
Maintenance Technician $56,915.90 $4,491.00 $6,074.00 $0.00 $45,000.00 $112,480.90
and Vehicle-West
Meridian Regional Park
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Meridian Parks& $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
Recreation Master Plan
Update
Pathway Connections $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Senior Maintenance $66,081.56 $4,491.00 $1,924.00 $0.00 $45,000.00 $117,496.56
Technician and Vehicle-
West Meridian Regional
Park
Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Parks
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $176,000.00 $176,000.00
Replacement
West Meridian Regional $77,484.32 $86,651.50 $40,000.00 $0.00 $5,147,500.00 $5,351,635.82
Park-Construction
Dept Total $200,481.78 $95,633.50 $197,998.00 $0.00 $6,450,300.00 $6,944,413.28
Police Code Enforcement Officer $59,379.89 $4,845.00 $7,050.00 $0.00 $46,500.00 $117,774.89
and Vehicle
Community Service Officer $72,129.03 $3,283.00 $11,427.00 $0.00 $0.00 $86,839.03
Equipment Replacement- $0.00 $0.00 $45,300.00 $0.00 $10,300.00 $55,600.00
Shields and Armor Vests
Install power outlets in $0.00 $0.00 $0.00 $0.00 $30,000.00 $30,000.00
floor @ PSTC
Patrol Administrative $70,536.49 $585.00 $6,525.00 $0.00 $0.00 $77,646.49
Assistant
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Page 22 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2027 Police Police Captain and Vehicle $177,164.44 $8,158.00 $16,833.00 $0.00 $76,500.00 $278,655.44
Police Detective and $80,993.35 $9,258.00 $12,083.00 $0.00 $36,000.00 $138,334.35
Vehicle
Police Officers(4)and $284,646.73 $24,652.00 $63,910.00 $0.00 $121,500.00 $494,708.73
Vehicles(2)
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $975,500.00 $975,500.00
Police Vehicles
Dept Total $744,849.93 $50,781.00 $163,128.00 $0.00 $1,296,300.00 $2,255,058.93
Water Automated Meter Reading $0.00 $7,548.00 $0.00 $0.00 $0.00 $7,548.00
Infrastructure
Chemicals for Well $0.00 $15,000.00 $0.00 $0.00 $0.00 $15,000.00
Treatment
Cross Connection Control $70,440.38 $6,503.00 $4,327.00 $0.00 $44,000.00 $125,270.38
Inspectorll
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Base Radio Repeater Admin
/Voice
Equipment Replacement- $0.00 $23,219.00 $0.00 $0.00 $0.00 $23,219.00
Meter Replacements
New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 23 Uranium Mitigation $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Well 32 Treatment $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Dept Total $70,440.38 $52,270.00 $131,327.00 $0.00 $3,644,000.00 $3,898,037.38
WRRF Digester#3- Cleaning $0.00 $0.00 $125,000.00 $0.00 $0.00 $125,000.00
Digester#6-Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
Page 152
Page 23 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2027 WRRF Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $102,000.00 $0.00 $0.00 $102,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Final Limits-Chemicals $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $1,000,000.00
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
-Plant Drain Replacement
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $800,000.00 $800,000.00
-Primary 3/4 Pumps and
Building
McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $1,250,000.00 $1,250,000.00
Sewer Project
New Lab Equipment $0.00 $0.00 $45,000.00 $0.00 $0.00 $45,000.00
NPDES Permit Compliance $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00
Plan/PH2 NPDES Renewal
Process Control Specialist $80,271.27 $5,795.00 $2,582.00 $0.00 $9,000.00 $97,648.27
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Sewer Master Plan $0.00 $0.00 $275,000.00 $0.00 $0.00 $275,000.00
Vehicle Replacement-1998 $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00
Ford F450
Dept Total $80,271.27 $1,005,795.00 $1,311,582.00 $0.00 $3,434,000.00 $5,831,648.27
1301849.08 $1,211,420.50 $2,181,881.70 $0.00 $23,166,600.00 $27,861,751.28
Admin Downtown Meridian $0.00 $105,000.00 $0.00 $0.00 $0.00 $105,000.00
Parking Garage
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Item#7. Nty CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
2028 Admin Equipment Replacement- $0.00 $0.00 $170,100.00 $0.00 $0.00 $170,100.00
Computers
Public Works Office $0.00 $0.00 $30,000.00 $0.00 $0.00 $30,000.00
Reconfiguration/
Expansion
Purchasing Specialist $66,078.24 $1,585.00 $3,550.00 $0.00 $0.00 $71,213.24
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $65,888.94 $0.00 $0.00 $65,888.94
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Dept Total $66,078.24 $106,585.00 $419,538.94 $0.00 $0.00 $592,202.18
Communit Electrical Plans Examiner $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08
y Dept Total $79,794.08 $3,746.00 $3,900.00 $0.00 $0.00 $87,440.08
Developm
ent
Fire Apparatus and $64,335.00 $2,356.00 $4,300.00 $0.00 $75,000.00 $145,991.00
Maintenance Worker
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $62,000.00 $62,000.00
Deputy Chief of Operations
-M F044
Dept Total $64,335.00 $2,356.00 $4,300.00 $0.00 $137,000.00 $207,991.00
Parks& Discovery Park,Phase 3- $77,484.32 $91,351.50 $40,632.00 $0.00 $5,160,000.00 $5,369,467.82
Recreation Construction
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00
Life Cycle Replacements
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Reinforcement
Pathway Connections $1,500.00 $5,000.00 $0.00 $0.00 $500,000.00 $506,500.00
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Page 25 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2028 Parks& Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $244,000.00 $244,000.00
Recreation Replacement
Dept Total $78,984.32 $96,351.50 $40,632.00 $0.00 $6,390,800.00 $6,606,767.82
Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82
Precincts(2)
Equipment Replacement- $0.00 $0.00 $24,300.00 $0.00 $0.00 $24,300.00
Shields and Armor Vests
Police Detective and $80,993.35 $8,158.00 $12,083.00 $0.00 $36,000.00 $137,234.35
Vehicle
Police Officers(3)and $242,981.24 $16,474.00 $43,579.00 $0.00 $76,500.00 $379,534.24
Vehicle
Police Sgt-SRO and Vehicle $147,135.48 $8,158.00 $17,918.00 $0.00 $76,500.00 $249,711.48
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $846,500.00 $846,500.00
Police Vehicles
Dept Total $586,650.89 $36,176.00 $110,980.00 $0.00 $1,035,500.00 $1,769,306.89
Public Administrative Support $63,310.13 $135.00 $2,380.00 $0.00 $0.00 $65,825.13
Works Specialist
Inspector II and Vehicle $69,048.73 $5,309.00 $3,820.00 $0.00 $45,500.00 $123,677.73
Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Inspection-2015 Ford F-
150
Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Inspection-2017 Chevrolet
1500
Dept Total $132,358.86 $5,444.00 $6,200.00 $0.00 $133,500.00 $277,502.86
Water Automated Meter Reading $0.00 $7,446.00 $0.00 $0.00 $0.00 $7,446.00
Infrastructure
Chemicals for Well $0.00 $35,000.00 $0.00 $0.00 $0.00 $35,000.00
Treatment
Hand Held Readers $0.00 $0.00 $0.00 $0.00 $60,000.00 $60,000.00
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2028 Water SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Water Administration& $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00
Operations Facility
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Water Master Plan Update $0.00 $0.00 $250,000.00 $0.00 $0.00 $250,000.00
Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
11B)
Dept Total $0.00 $42,446.00 $350,000.00 $0.00 $2,110,000.00 $2,502,446.00
WRRF Centrifuge Dual Piping $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00
Digester#4- Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
CCTV Cable
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
Hydrocleaner Hose
Replacement
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Plant PLC Replacements
Equipment Replacement- $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00
-Plant Drain Replacement
Lab Analyst II $69,666.12 $1,845.00 $2,232.00 $0.00 $0.00 $73,743.12
Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2028 WRRF McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $3,900,000.00 $3,900,000.00
Sewer Project
New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00
Compliance Projects
Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00
SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Upgrades-WRRF
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $325,000.00 $325,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $1,000,000.00
Vehicle Replacement-2000 $0.00 $0.00 $0.00 $0.00 $75,000.00 $75,000.00
Forklift
WRRF Facility Plan Update $0.00 $0.00 $625,000.00 $0.00 $0.00 $625,000.00
Dept Total $69,666.12 $1,845.00 $1,309,232.00 $0.00 $9,700,000.00 $11,080,743.12
FY Total $1,077,867.51 $294,949.50 $2,244,782.94 $0.00 $19,506,800.00 $23,124,399.95
2029 Admin Equipment Replacement- $0.00 $0.00 $127,800.00 $0.00 $0.00 $127,800.00
Computers
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00
IT Hardware
Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00
Network Refresh
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $36,245.00 $0.00 $0.00 $36,245.00
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Maintenance Van
Dept Total $0.00 $0.00 $314,045.00 $0.00 $800,000.00 $1,114,045.00
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
Fire Fire Station#1-Squad Staff $713,945.56 $21,105.02 $63,090.00 $0.00 $16,000.00 $814,140.58
(6)
Fire Station#1-Squad $0.00 $8,120.00 $59,042.00 $0.00 $380,550.00 $447,712.00
Vehicle
Dept Total $713,945.56 $29,225.02 $122,132.00 $0.00 $396,550.00 $1,261,852.58
MUBS Utility Billing Account Clerk $57,372.40 $1,335.00 $7,950.00 $0.00 $0.00 $66,657.40
Dept Total $57,372.40 $1,335.00 $7,950.00 $0.00 $0.00 $66,657.40
Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00
Recreation Life Cycle Replacements
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Margaret Aldape Park- $0.00 $0.00 $0.00 $0.00 $994,000.00 $994,000.00
Design
Pathway Connections $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Shade Structure in Existing $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Parks
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $230,000.00 $230,000.00
Replacement
Dept Total $0.00 $0.00 $0.00 $0.00 $2,060,800.00 $2,060,800.00
Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82
Precincts(2)
Equipment Replacement- $0.00 $0.00 $24,300.00 $0.00 $0.00 $24,300.00
Shields and Armor Vests
Police Officers(3)and $242,981.24 $19,774.00 $43,579.00 $0.00 $76,500.00 $382,834.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $855,000.00 $855,000.00
Police Vehicles
Dept Total $358,522.06 $23,160.00 $80,979.00 $0.00 $931,500.00 $1,394,161.06
Water Automated Meter Reading $0.00 $6,825.00 $0.00 $0.00 $0.00 $6,825.00
Infrastructure
Sampling UCMRs $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2029 Water SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Water Administration& $0.00 $0.00 $0.00 $0.00 $2,500,000.00 $2,500,000.00
Operations Facility
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
11B)
Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Victory Reservoir
Well Tech III and Vehicle $75,984.01 $5,163.00 $4,344.00 $0.00 $44,000.00 $129,491.01
Dept Total $75,984.01 $11,988.00 $154,344.00 $0.00 $5,394,000.00 $5,636,316.01
WRRF Backup Generator $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Modifications-Old
Mechanical Bldg.
Centrifuge Dual Piping $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00
Digester#5- Cleaning $0.00 $0.00 $150,000.00 $0.00 $0.00 $150,000.00
Drying Bed Repair $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
CCTV Cable
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00
Tertiary Filter Media
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
-Flare
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
-Secondary 4/5 Valve
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
2029 WRRF McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00
Sewer Project
New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00
Compliance Projects
Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $4,000,000.00 $4,000,000.00
Old Headworks Demo/ $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Abandonment
Resurfacing/Slurry Coat of $0.00 $0.00 $200,000.00 $0.00 $0.00 $200,000.00
WRRF Asphalt
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,100,000.00 $1,100,000.00
Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $200,000.00 $200,000.00
Front-end Loader
WRRF Old UV Channel $0.00 $0.00 $0.00 $0.00 $750,000.00 $750,000.00
Upgrades
Dept Total $0.00 $0.00 $578,000.00 $0.00 $14,050,000.00 $14,628,000.00
$65,708.02 $1,257,450.00 $23,632,850.00 $26,161,832.05
Admin Equipment Replacement- $0.00 $0.00 $178,300.00 $0.00 $0.00 $178,300.00
Computers
Payroll Administrator $71,338.23 $1,585.00 $3,450.00 $0.00 $0.00 $76,373.23
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $19,897.83 $0.00 $0.00 $19,897.83
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Dept Total 1 $71,338.23 $1,585.00 $351,647.83 $0.00 $0.00 $424,571.06
Fire Fire Station#6-Land $0.00 $0.00 $0.00 $0.00 $220,000.00 $220,000.00
acquisition from Rural Fire
District
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
III Fire Public Education Specialist $123,946.65 $1,685.00 $3,500.00 $0.00 $0.00 $129,131.65
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MF037
Dept Total $123,946.65 $1,685.00 $3,500.00 $0.00 $953,961.00 $1,083,092.65
Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00
Recreation Life Cycle Replacements
Maintenance Technician $56,915.90 $4,765.00 $1,650.00 $0.00 $45,000.00 $108,330.90
and Vehicle-Margaret
Aldape Park
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Margaret Aldape Park- $154,456.75 $176,397.00 $40,000.00 $0.00 $10,012,500.00 $10,383,353.75
Construction
Park Identity/Theming $0.00 $0.00 $0.00 $0.00 $100,000.00 $100,000.00
Reinforcement
Pathway Connections $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Senior Maintenance $66,081.56 $4,491.00 $1,924.00 $0.00 $45,000.00 $117,496.56
Technician and Vechicle-
Margaret Aldape Park
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $455,000.00 $455,000.00
Replacement
Dept Total $277,454.21 $185,653.00 $43,574.00 $0.00 $11,394,300.00 $11,900,981.21
Police Data Clerk North&South $115,540.82 $3,386.00 $13,100.00 $0.00 $0.00 $132,026.82
Precincts(2)
Equipment Replacement- $0.00 $0.00 $62,900.00 $0.00 $0.00 $62,900.00
Shields and Armor Vests
Equipment Replacement- $0.00 $0.00 $6,000.00 $0.00 $0.00 $6,000.00
Trauma kit supplies
Police Officers(3)and $242,981.24 $19,774.00 $43,579.00 $0.00 $76,500.00 $382,834.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,468,500.00 $1,468,500.00
Police Vehicles
Dept Total $358,522.06 $23,160.00 $125,579.00 $0.00 $1,545,000.00 page 161 6
Page 32 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2030 Public Staff Engineer II $101,772.25 $3,329.00 $4,205.00 $0.00 $0.00 $109,306.25
Works Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00
Chevrolet Blazer
Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $35,000.00 $35,000.00
Chevrolet Malibu
Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Inspection-2015 Ford F-
150
Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Inspection-2018 Chevrolet
1500
Dept Total $101,772.25 $3,329.00 $4,205.00 $0.00 $158,000.00 $267,306.25
Water Automated Meter Reading $0.00 $6,828.00 $0.00 $0.00 $0.00 $6,828.00
Infrastructure
Equipment Replacement- $0.00 ($235,015.00) $0.00 $0.00 $0.00 ($235,015.00)
Meter Replacements
New Source Sampling $0.00 $0.00 $12,000.00 $0.00 $0.00 $12,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Unidirectional Flushing $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Program
Water Administration& $0.00 $0.00 $0.00 $0.00 $2,500,000.00 $2,500,000.00
Operations Facility
Water Div.SCADA Master $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Plan Update
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Water Operator III and $74,043.53 $5,013.00 $4,344.00 $0.00 $44,000.00 $127,400.53
Vehicle
Well 11 Replacement(Well $0.00 $0.00 $0.00 $0.00 $150,000.00 $150,000.00
11B)
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2030 Water Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
Victory Reservoir
Well 38-(Ground Reservoir $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
#4)
Dept Total $74,043.53 ($223,174.00) $266,344.00 $0.00 $4,794,000.00 $4,911,213.53
WRRF Centrifuge#3 $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
DAFT#3 $0.00 $0.00 $0.00 $0.00 $250,000.00 $250,000.00
Equipment Replacement- $0.00 $0.00 $10,000.00 $0.00 $0.00 $10,000.00
Hydrocleaner Hose
Replacement
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
Infrastructure Replacement $0.00 $0.00 $0.00 $0.00 $500,000.00 $500,000.00
-Biofilter Media
Manhole Survey $0.00 $0.00 $25,000.00 $0.00 $0.00 $25,000.00
McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Sewer Project
New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00
Compliance Projects
Oaks Lift Station Upgrade $0.00 $0.00 $0.00 $0.00 $4,250,000.00 $4,250,000.00
S.McDermott Lift Station $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00
(Victory)
SCADA Control&Telemetry $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Upgrades-WRRF
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $375,000.00 $375,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Vehicle Replacement-2002 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
GMC Sonoma
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Item#7. IDI1�1 - CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
Department
2030 WRRF Vehicle Replacement-2017 $0.00 $0.00 $0.00 $0.00 $550,000.00 $550,000.00
actor 2100 Plus
ISHydrocleaner
astewater Division $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
CADA Master Plan
ept Total $0.00 $0.00 $247,000.00 $0.00 $11,119,000.00 $11,366,000.00
$1,007,076.93 ($7,762.00) T$1,041,849.83 IW$0.00 $29,964,261.00 $32,005,425.7
2031 Admin Equipment Replacement- $0.00 $0.00 $469,400.00 $0.00 $0.00 $469,400.00
Computers
Front Counter Redesign $0.00 $0.00 $23,000.00 $0.00 $0.00 $23,000.00
Street Light Fixture $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrade to LED
Street Light Maintenance $0.00 $0.00 $40,835.91 $0.00 $0.00 $40,835.91
Street Lights- $0.00 $0.00 $50,000.00 $0.00 $0.00 $50,000.00
Supplemental Projects
Dept Total $0.00 $0.00 $683,235.91 $0.00 $0.00i $6831235.91
Fire Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MF040
Vehicle Replacement-Fire $0.00 $0.00 $0.00 $0.00 $733,961.00 $733,961.00
Engine MF041
Dept Total $0.00 $0.00 $0.00 $0.00 $1,467,922.00 $1,467,922.00
Parks& Equipment Replacement- $0.00 $0.00 $0.00 $0.00 $386,800.00 $386,800.00
Recreation Life Cycle Replacements
MAPS-Art Work $0.00 $0.00 $0.00 $0.00 $50,000.00 $50,000.00
Pathway Connections $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00
Vehicle and Equipment $0.00 $0.00 $0.00 $0.00 $353,000.00 $353,000.00
Replacement
Dept Total $0.001 $0.001 $0.001 $0.001 $1,139,800.00� $1,139,800.00
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CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
Police Equipment Replacement- $0.00 $0.00 $23,400.00 $0.00 $0.00 $23,400.00
Shields and Armor Vests
Police Officers(3)and $242,981.24 $19,774.00 $39,144.00 $0.00 $76,500.00 $378,399.24
Vehicle
Vehicle Replacement- $0.00 $0.00 $0.00 $0.00 $1,011,000.00 $1,011,000.00
Police Vehicles
Dept Total $242,981.24 $19,774.00 $62,544.00 $0.00 $1,087,500.00 $1,412,799.24
Public Vehicle Replacement-PW $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Works Inspection-2012 Ford F-
150
Dept Total $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Water Arc Flash Study(Water) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00
SCADA Control&Telemetry $0.00 $0.00 $100,000.00 $0.00 $0.00 $100,000.00
Upgrades-Water
Vehicle Replacement-2011 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford 3/4 Ton
Vehicle Replacement-2013 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford 1 1/2 Ton
Vehicle Replacement-2014 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford 1 Ton
Vehicle Replacement-2017 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford 3/4 Ton
Water Main Extensions/ $0.00 $0.00 $0.00 $0.00 $300,000.00 $300,000.00
Adjustments
Water Main Replacements $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Water Operator III and $74,043.53 $5,013.00 $4,344.00 $0.00 $44,000.00 $127,400.53
Vehicle
Well 35 and Treatment, $0.00 $0.00 $0.00 $0.00 $900,000.00 $900,000.00
Victory Reservoir
Well 38-(Ground Reservoir $0.00 $0.00 $0.00 $0.00 $450,000.00 $450,000.00
#4)
Dept Total $74,043.53 $5,013.00 $124,344.00 $0.00 $2,770,000.00 page 165 3
Page 36 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
DepartmentOn Going One Time Transfers Capital Total
Operating Operating
2031 WRRF Arc Flash Study(WRRF) $0.00 $0.00 $20,000.00 $0.00 $0.00 $20,000.00
Biosolids Upgrades $0.00 $0.00 $300,000.00 $0.00 $0.00 $300,000.00
Centrifuge#3 $0.00 $0.00 $0.00 $0.00 $1,500,000.00 $1,500,000.00
DAFT#3 $0.00 $0.00 $0.00 $0.00 $1,750,000.00 $1,750,000.00
Digester#7-Construction $0.00 $0.00 $0.00 $0.00 $1,200,000.00 $1,200,000.00
Equipment Replacement- $0.00 $0.00 $15,000.00 $0.00 $0.00 $15,000.00
Lab Equipment
Equipment Replacement- $0.00 $0.00 $47,000.00 $0.00 $0.00 $47,000.00
UV Bulb Replacement
McDermott Road Trunk $0.00 $0.00 $0.00 $0.00 $2,250,000.00 $2,250,000.00
Sewer Project
Mechanic IV $80,905.33 $3,495.00 $6,732.00 $0.00 $9,000.00 $100,132.33
New NPDES Permit $0.00 $0.00 $0.00 $0.00 $3,000,000.00 $3,000,000.00
Compliance Projects
S.McDermott Lift Station $0.00 $0.00 $0.00 $0.00 $3,200,000.00 $3,200,000.00
(Victory)
Sewer Line Extensions/ $0.00 $0.00 $0.00 $0.00 $400,000.00 $400,000.00
Adjustments
Sewer Main Replacements $0.00 $0.00 $0.00 $0.00 $1,300,000.00 $1,300,000.00
Vehicle Replacement-2005 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
Ford Ranger
Vehicle Replacement-2008 $0.00 $0.00 $0.00 $0.00 $44,000.00 $44,000.00
GMC 1500
Vehicle Replacement-2015 $0.00 $0.00 $0.00 $0.00 $350,000.00 $350,000.00
CCTV Van
WRRF Plant Capacity $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $2,000,000.00
Project
Dept Total $80,905.33 $3,495.00 $388,732.00 $0.00 $17,047,000.00 $17,520,132.33
$397,930.10 $28,282.00 $1,258,855.91 $0.00 $23,556,222.00 $25,241,290.01
Page 166
Page 37 of 38
CFP Summary Report By Fund FY Snapshot: Current
Report Date/Time: 12/22/2020 3:46:14 PM Fund Years: 2022 through 2031
.. On One Time Transfers CapitJPMMM'"W- Total
Operating Operating
1
Page 167
Page 38 of 38