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Item#11.
6:21 PM City of Meridian FY2021 Budget Amendment Form
Total Amendment Cost-Lifetime
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: City Clerk
Funding 2021 2022 2023 2024 2025 Title: Wireless Digital Display for Agendas and Legal Notices
Personnel $ - $ - $ $ $ Instructions for SuhmAting Budget Ansendments:
Operating $ 885 $ $ $ $ 7 Department will Send ArnendMent with Directors 9lgnatssre to Finance iaudget Analygtl for rev.e,-
Capital $ - 7 Fnanm will send Amendment to Council Liaison for ragnature
Total $ - $ 885 $ $ $ $ a Council Liaison will send signed Amendment to Mayor
Total Estimated Project Cost: $ 885 y Mayor will send signed Amendment to Finance{ttvdget Analyst)
Evaluation Questions
7 F1nan[e(Budget Analyst)will send approved copy of Amendment t0 Department
Please answer all Evaluation Questions using the financial data referenced above. >�Department will add copy vf Amendment to Council Ag� da using Novu5 Agenda r4anager
1. Describe what is being requested?
Purchase of equipmen to upgrade display of agendas and other legal noticing at City Hall as required by Idaho Code 74-204(1)and 74-204(4).The equipment will be used in
conjunction with internally-developed software that will allow the posting of agendas and notices remotely.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
While this project has been under consideration prior to this budget year,the plans were not far enough along in the discovery process to warrant a request at that time.
3. What is the explanation for not submitting this budget reauest during the next fiscal vear budget cvcle?
Completing project prior to the next budget cycle will reduce waste,both paper and staff resources.Since the initial onset of Covid-19,it has been necessary for city staff to
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make additional trips to City Hall,outside of regular business hours or during stay-home orders to maintain legally required public notices.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
The minimal project cost will be paid entirely from general funds.While no additional revenue will come from completion of this project,there will be a moderate reduction in
paper and printer costs.
5. Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes�igns with completed objectiive 3-A-2(improving citizen access to government)as well as objective 3-C-3(communication contingency plans).
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
This project will require development of the software by I.T. Discussions have begun and the design work is scheduled for December 2020. Installation of the mounting brackets
and the digital display will need to be completed by facilities staff.This has also been discussed with department staff.
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No Yes
8.Is the amendment going to result in the disposal of an asset? Yes or No L No
9.Any additional comments?
While No.8 is answered"No",it will be posssible to remove the bulletin board at the front of City Hall.This board could be disposed of,or re-purposed elsewhere within City
Total Amendment Request $ 885
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
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City of Meridian FY2020 Budget Amendment Form F:\BUDGET\FY2021\Amendments\FY2021 Budget Amendment Form Wireless display