Mountain Waterworks WRRF Phosphorus Removal Project Project # 10036.d Fite,48. CONTRACT CHECKLIST
11. 1 PROJECT INFORMATION
Date: 10/23/2020 REQUESTING DEPARTMENT Public Works
Project Name: Sidestream Phosphorus Recovery
Project Manager: Daniel Berthe Contract Amount: $545,210
Contractor/Consultant/Design Engineer: Mountain Waterworks, Inc.
Is this a change order? Yes ❑ No ❑J Change Order No.
II. BUDGET INFORMATION (Project Manager to Complete) Ili. Contract Type
Fund: 60 Budget Available(Purchasing attach report):
Department 3590 Yes ❑� No ❑ Construction ❑
GLAccount 96182 FY Budget: FY20-$550,000;FY21-$5,450,000 Task Order
Project Number: 10036.d Enhancement: Yes ❑ No (] Professional Service ❑
Equipment ❑
Will the project cross fiscal years? Yes 0 No ❑ Grant ❑
IV. GRANT INFORMATION-to be completed only on Grant funded projects
Grant#: Wage Determination Received Wage Verification 10 Days prior to bid due date Debarment Status(Federal Funded)
N/A N/A N/A N/A
Print and Attach the determination Print,attach and amend bid by addendum(if changed) www.sam.gov Print and attach
V. BASIS OF AWARD
BID RFP/RFQ TASK ORDER
Award based on Low Bid Highest Ranked Vendor Selected Master Agreement Category 2A
(Bid Results Attached) Yes ❑ No ❑ (Ratings Attached) Yes ❑ No ❑ Date MSA Roster Approved: 10/1/2020
Typical Award Yes ® No ❑
If no please state circumstances and conclusion: A
Date Award Posted: N/A 7 day protest period ends: N/A
VI. CONTRACTOR/CONSULTANT REQUIRED INFORMATION
PW License N/A Expiration Date: N/A Corporation Status Good Standing
Insurance Certificates Received(Date): 8/25/2020 Expiration Date: 3/16/2021 Rating: A++
Payment and Performance Bonds Received(Date): N/A Rating: N/A
Builders Risk Ins.Req'd: Yes ❑ No IN If yes,has policy been purchased? N/A
(Only applicabale for projects above$1,000,000)
VII. TASK ORDER SELECTION (Project Manager to Complete)
Reason Consultant Selected r/1 1 Performance on past projects
Check all that apply Q Quality of work ❑� On Budget
2 On Time ❑ Accuracy of Construction Est
❑� 2 Qualified Personnel
❑� 3 Availability of personnel
❑� 4 Local of personnel
Description of negotiation process and fee evaluation.-
The scope of work has been compiled based on decisions that were made as a result of the scoping meeting held during Preliminary Design efforts as well as from work
expectations based on the City's preferences for equipment and material being requested by Airprex.The scope of work has been reviewed by Engineering and Operations
personnel and is inline with our expectations for costs.Mountain Waterworks has completed work previously on time,within budget and has qualified personnel with significant
experience with the City of Meridian.
)0/Z3 Ito
Enter supervisor Name Date Approved
Vlll. AWARD INFORMATION
Date Submitted to Clerk for Agenda: 12/2/2020 Approval Date 12-15-2020 By: Council
Purchase Order No.: Date Issued: WH5 submitted N/A
(Only for PW Construction Projects)
NTP Date:
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Contract Request Checklist.5.24.2016.Final
Item#8.
TASK ORDER NO. 10036.d
Pursuant to the
MASTER AGREEMENT FOR PROFESSIONAL SERVICES
BETWEEN
CITY OF MERIDIAN (OWNER) AND NAME (ENGINEER)
This Task Order is made this 1st day of December 2020 and entered into by and
between the City of Meridian, a municipal corporation organized under the laws of the
State of Idaho, hereinafter referred to as "City", and accepted by MOUNTAIN
WATERWORKS, INC., hereinafter referred to as "Engineer" pursuant to the mutual
promises, covenant and conditions contained in the Master Agreement (category 2A)
between the above mentioned parties dated October 1 , 2020. The Project Name for
this Task Order is as follows:
WRRF Sidestream Phosphorus Removal - Final Design
PROJECT UNDERSTANDING-SUMMARY
This Task Order is for professional engineering to complete design engineering and bid
support services for the planned Sidestream Phosphorus Removal Project. The
sidestream phosphorus removal equipment evaluation and procurement tasks have
been completed under a separate task order. Construction support and startup services
will be provided in a future task order.
The City utilizes anaerobic digestion for solids stabilization at the WRRF. During the
anaerobic digestion process, a significant amount of nutrients (phosphorus and
ammonia) are released. The nutrient release causes two primary challenges for the
City:
• Struvite formation in piping, valves, tanks, and equipment downstream of
anaerobic digestion causing significant operation and maintenance problems and
expenses
• Nutrient return to the head of the WRRF resulting in concerns with meeting
nutrient limits contained in the current discharge permit; and future permit limits
are anticipated to be more stringent
Over the last 5 to 6 years, the City has spent a significant amount of time evaluating
various options for sidestream nutrient management. A number of engineering studies
were prepared and pilot testing was completed to determine the preferred approach for
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sidestream nutrient management. Based on the work completed by the City, nutrient
recovery from the digested sludge immediately after anaerobic digestion has been
selected.
It is our understanding the City intends to sign an agreement with CNP/Centrisys to
supply an equipment package that includes their Airprex sidestream treatment system.
This task order is to assist the City with completing the design of the building,
supporting facilities, and sitework to construct the Airprex system. The design
documents will be prepared for a traditional design-bid-build construction delivery
approach. Specific tasks to complete the design engineering effort are described below.
SCOPE OF WORK
Task 1 — Project Coordination
Engineer will coordinate with the project team and City throughout the project related to
schedule, budget, and status updates. Monthly coordination meetings are anticipated.
Meeting minutes will be prepared for project coordination meetings and distributed to
attendees. Monthly progress reports will be prepared and submitted with monthly
invoices to document project progress. Each monthly progress report and invoice will
include a percent complete estimate for the project.
The project coordination task also includes internal Quality Assurance/Quality Control
measures for all deliverables in accordance with Engineer's policies and procedures.
Task 1 Deliverables:
• Monthly progress reports with invoices
• Meeting minutes
Task 2 — Site Investigations
The engineering team will engage and coordinate with the City's geotechnical
consultant and surveyor to incorporate that information into the project design
documents. Results from the geotechnical investigation will be reviewed and verified.
Engineer will provide any requests or comments in writing to the geotechnical
consultant as needed for design coordination. The contents of the geotechnical report
will be used for the new building foundation and earthwork design criteria and
recommendations. Site survey and control points provided by the City's surveyor will be
incorporated and utilized for the civil site design.
Engineer will investigate existing site utilities and meet with the City to determine
available site water supply, drainage, and electrical and control systems for connecting
service to the new facility. Utilities and site drainage will be coordinated with the
Digester 6 project being designed by others.
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Task 2 Deliverables:
• Written comments or requests based on geotechnical engineering review (if
needed)
• Site visit reports to document site utility visits
Task 3 — Preliminary Engineering Report
Engineer has prepared a draft of the Idaho Department of Environmental Quality (IDEA)
required Preliminary Engineering Report (PER) for review and approval. The PER
includes preliminary design drawings, detailed design criteria, performance goals, and
opinion of probable construction cost. An initial review meeting will be held with IDEA to
provide them with an overview of the project prior to submitting the PER.
Task 3 Deliverables:
• IDEQ project coordination meeting with meeting minutes provided.
• Draft PER for City review
• Final PER for City and IDEQ review and approval
Task 4 — Design Development
Engineer will prepare design drawings to progress the design of the project to 50, 90,
and 100 percent completion levels. The design will be based on the Airprex sidestream
treatment system sized for a near-term projected digestate flowrate of approximately 75
gpm utilizing a single reactor tank with provisions to add process capacity and
redundancy (additional tanks and equipment) in the future to meet the projected flow of
145 gpm (estimated 2040 digestate flow). A full set of draft specifications will be
completed and submitted with the 90 percent complete drawings to the City for review.
Engineer will provide opinion of probable construction cost at 50, 90, and 100 percent
complete stages.
Three design review workshops are anticipated. The first workshop will be a 3-day
preliminary design focused workshop to progress the design quickly from approximately
10 percent to 50 percent complete. The initial workshop will involve the engineering
team and City to efficiently make the decisions necessary to carry the design forward,
incorporating each design discipline. Additional single day workshops will be held after
the 50 and 90 percent design milestones. City comments received by the engineering
team during the 90 percent design review workshop will be incorporated into the final
100 percent complete plans and specifications that will be utilized for IDEQ approval
and construction bidding.
The design documents will include the City's standard asset management naming
conventions for mechanical, electrical, and instrumentation equipment.
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Task 4 Deliverables:
• 50 and 90 percent complete plans for City review and approval
• Initial, 50, and 90 percent complete workshop meeting minutes and
documentation
• Draft Specifications for City review and approval
• 100 percent complete plans and specifications for IDEQ approval and
construction bidding
• 50, 90, and 100 percent opinion of probable cost
Task 5 — Bidding Assistance
Engineer will assist the City during the bidding process for the construction of the new
treatment facility by responding to technical questions from prospective bidders.
The City will facilitate the bidding process. Engineer will assist the City in responding to
technical questions that the City is unable to answer through review of the Contract
Documents for City's use in preparation of addenda.
Task 5 Deliverables
• Written responses to technical questions submitted during the bidding process
• Attend pre-bid meeting, prepare and distribute meeting notes to attendees
The anticipated schedule is as follows:
• Complete Final Preliminary Engineering Report — within 2 weeks of receiving City
comments
• Hold Initial Design Coordination Workshop — within 6 weeks of receipt of Notice
to Proceed
• Complete 50 percent complete plans — within 10 weeks of Notice to Proceed
• City 50 Percent Review— assume 2 weeks
• Complete 90 percent complete plans and draft specifications — within 3 weeks of
receiving City comments
• City 90 Percent Review— assume 2 weeks
• Complete 100 percent complete plans and specifications — within 3 weeks of
receiving City comments
ASSUMPTIONS
The following assumptions are made for this scope of work:
• The City will provide geotechnical and survey information required for design
• The City will provide record drawings in CAD format (base file) for existing on-site
facilities and utilities
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• The City will advertise and manage the bidding process
• Construction support services will be completed in a future Task Order,
anticipated to include the following:
o Construction administration and support
o Project startup
o Project O&M manual update and project record drawings
TIME OF COMPLETION and COMPENSATION SCHEDULE
COMPENSATION AND COMPLETION SCHEDULE
Task Description Estimated Completion Date Compensation
1 Project Coordination ■ Ongoing ■ $46,048.00
2 Site Investigations ■ Estimated within 4 weeks of notice ■ $17,316.00
to proceed
3 Preliminary Engineering Report ■ Estimated within 2 weeks of City • $6,566.00
comments
4 Design Development ■ Estimated within 20 weeks of notice ■ $460,919.00
to proceed
5 Bidding Assistance • TBD • $14,361.00
TASK ORDER TOTAL: $545,210.00
The Not-To-Exceed amount to complete all services listed above for this Task Order is five
hundred forty-five thousand two hundred ten dollars ($545,210.00). No compensation will
be paid over the Not-to-Exceed amount without prior written approval by the City in the form
of a Change Order. No travel or expenses will be reimbursed through this agreement. All
costs must be incorporated in the individual tasks within the Compensation and Completion
Schedule above.
CITY OF MERIDIAN MOUNTAIN WATERWORKS, INC
BY: BY: '
KEITH WATTS, Purchasing Manager STUART HURLEY, President
Dated: Dated: 11/20/20
City Project Manager:
Dan Berthe
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