Ada County Housing Authority Program YR 2019 Community Development Block Grant Funds Item#10.
FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND ADA COUNTY HOUSING AUTHORITY FOR PROGRAM YEAR 2019
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
This FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND ADA COUNTY HOUSING AUTHORITY FOR PROGRAM YEAR 2019
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS ("First Amendment") is entered into this
8th day of December , 2020 by and between the City of Meridian, a municipal corporation
organized under the laws of the state of Idaho ("City") and Ada County Housing Authority
("Subrecipient").
WHEREAS, on October 15, 2019, City and Subrecipient entered into Program Year 2019
Subrecipient Agreement ("PY19 SRA"), a cooperative agreement for the investment of Community
Development Block Grant("CDBG") funds; and
WHEREAS, Subrecipient requires additional time to complete the activities in the PY19 SRA,
and changed circumstances require changes in activities and level of service for which the CDBG
funds are provided;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. PROVISION MODIFIED—STATEMENT OF WORK. Section I.A. of the PY19 SRA shall
be amended as follows:
A. Activities. Subrecipient shall use City's PY19 CDBG funds in an amount not to exceed forty
thousand dollars ($40,000). Subrecipient will be responsible for providing homeownership
assistance to eligible households, in a manner satisfactory to the City and consistent with any
standards required as a condition of providing the funds. This project is eligible under 13B
(Homeownership Assistance). CDBG Funds will be used to reimburse for up to 50 percent of
required down payment, to subsidize interest and/or mortgage principal amounts. and/or
reasonable closing costs. The primary administrative office is located at 1001 S. Orchard St_,
Boise. See Attachment 1 for a map of the service location.
II. PROVISION MODIFIED—LEVEL OF SERVICE. Section I.C. of the PY19 SRA shall be
amended as follows:
C. Level of Service. Subrecipient's activities under this Agreement shall provide at least three 3
I'eur(4)total Units of Service over the terra of this Agreement. For the purposes of this
Agreement, "Units of Service" shall be defined as "low-to moderate-income household in City
limits." Subrecipient shall verify that the household income of clientele served by City's
CDBG funds, as defined in 24 CPR§ 5.609, does not exceed the maximum limits as
determined by the U.S. Department of Housing and Urban Development. The current income
guidelines are located in the Subrecipient Toolbox at https://ml-ridiancity.or-/cdbg/.
M. PROVISION MODIFIED—STAFFING. Section LD of the PY19 SRA shall be amended as
follows:
D. Staffing. CDBG funds provided under this Agreement may be used for staffing, in an amount
not to exceed six thousand,three hundred and seventy-seven dollars ($6,377.00). At least five
(5) das prior to Subrecipient's initial reimbursement request, Subrecipient agrees to provide
FIRST AMENDMENT TO PY19 SUBRECIPIENT AGREEMENT—ADA COUNTY HouswG AUTHORITY PAGE 1 OF 4
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Item#10.
the City with an Hourly Billing Rate worksheet and job description for each staff member that
will be paid using CDBG funds
IV. PROVISION MODIFIED—TIME OF PERFORMANCE. Section I.G of the PY19 SRA
shall be amended as follows:
G. Time of performance. Services of Subrecipient shall start on or after October 1, 2019 and end
on January 31, 2021 moor-30, 2020. The term of this Agreement and the provisions herein
shall be extended to cover any additional time period during which Subrecipient remains in
control of CDBG funds or other CDBG assets, including program income.
V. PROVISION MODIFIED—BUDGET. Section II.D shall be amended as follows:
D. Budget. Subrecipient shall adhere to the attached budget. Subrecipient shall obtain written
approval from City prior to any change in use of funds
VI. PROVISION MODIFIED—REIMBURSEMENT REQUESTS. Section H.K.3 shall be
amended as follows: —
3. Reimbursement requests. It is expressly agreed and understood that the total amount to be
paid by City under this Agreement shall not to exceed forty thousand dollars ($40,000). City
will not accept or process reimbursement requests prior to City's reception of Congressional
Release of Funds;the CDBG Administrator shall notify Subrecipient of such release and the
opportunity to submit reimbursement requests. Reimbursement requests for the payment of
eligible expenses shall be made against the activity specified, in accordance with performance,
and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted
via the City's online portal Zees and must be completed in full to be processed.
Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at
https://meridiancity.org/cdbg/. All reimbursement requests are to be submitted as needed in
coordination with the Community Development Program Coordinator. Reimbursement requests
shall include the following: transaction detail completed for the relevant draw request period
and proof of payment by Subrecipient (such as copy of check and bank transaction information
showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or
other relevant documentation of payment). Reimbursement requests must be submitted within
fifteen(15) calendar days from the close of each month of the program year except for the final
reimbursement request. Subrecipient's final reimbursement request under this Agreement must
be submitted by Subrecipient no later than January 20,2021 o tebe_20, and must include
a Closeout Certification form which can be found in the Subrecipient Toolbox at
littps://meridiancity.org/cdbg/. Subrecipient shall forfeit reimbursement for any costs not
requested within the timeframes set forth in this provision, unless otherwise authorized, in
writing, by City.
VII. ALL OTHER PROVISIONS IN EFFECT. All provisions of the PY19 SRA shall remain in
full force and effect except as expressly modified by this First Amendment or other duly executed
addenda. No other understanding,whether oral or written, shall be deemed to enlarge, limit or
otherwise affect the operation of the PY19 SRA or this First Amendment thereto.
FIRST AMENDMENT TO PY19 SUBRECIPIENT AGREEMENT—ADA COUNTY HOUSING AUTHORITY PAGE 2 OF 4
Page 179
IN WITNESS WHEREOF, the parties shall cause this First Amendment to be executed by
their duly authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT :
Ada County Housing Authority
Deanna Watson, Executive Director Date
CITY : CORpORA7qLiD9
City of Meridian Attest : v' °moo
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By: AlVert imiso , Mayor Chris Jo ;'City er
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FIRST AMENDMENT TO PY19 SUBRECIPIENT AGREEMENT - ADA COUNTY HOUSING AUTHORITY PAGE 3 OF 4
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Item#10.
Amendment Attachment 1
Ada County Housing Authority
Homeownership Assistance Program
PY19 Project 101 Case Management Direct Assistance Admin Total
Award $ 6,377 $ 30,500 $ 3,123 $ 40,000
Draw Date Timeframe
1
2
3
4
5
6
7
8
9
10
11
12
Total $ - $ $ - $ -
Balance $ 6,377.00 $ 30,500.00 $ 3,123.00 $ 40,000.00
FrnsT ANENmmni2mT ro PY19 SuBREcnnEMT AGx£eNiFNT—ADA CouNTY HousiNG A=oiuTY PAcm 4 of 4
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