2020-10-27 Events and Outreach Subcommittee Minutes
EVENTS AND OUTREACH SUBCOMMITTEE MEETING
Parks and Recreation Conference Room, 33 East Broadway Avenue Ste 206 Meridian,
Idaho
Tuesday, October 27, 2020 at 5:00 PM
MINUTES
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ROLL-CALL ATTENDANCE
_x____ Leslie Mauldin _x____ Thomas Vannucci
_x____ Maria Tzompa, Chair _____ Jenifer Cavaness-Williams
_____ Michelle Glaze
APPROVAL OF MINUTES [ACTION ITEM]
1. Minutes from September 3, 2020
L. Mauldin made motion to approve minutes, seconded by T. Vannucci
All ayes
DISCUSSION ITEMS
2. Learn How the Arts Commission Can Participate With Other City Events-
Information Presented by Renee White
R. White reviewed all City events organized by the Parks & Rec Department,
including Unplug & Be Outside, the annual Block Party, Trunk or Treat, Christmas,
etc.
The Subcommittee brainstormed possible elements they could implement into City
events including Dicken’s singers/carolers, quartets, flash mobs, and bell choirs.
These groups would be local and possibly made of students. A larger effort was
discussed in creating a “thematic throughline” or continuation in the Art
Commission’s activities in the City events throughout the year. The Subcommittee
also reviewed the idea of an immersive art park described in the article
(https://blooloop.com/news/everland-immersive-art-park-denver/) shared by T.
Vannucci. It also could be part of a larger arts festival. The Subcommittee and
Renee agreed that this format would fit in nicely with Unplug & Be Outside in the
spring or the Block Party or Art Week in September.
Along the lines of the Dickens carolers, Renee mentioned doing video efforts this
year in place of in person activities. Perhaps even promoting a unique Meridian
song or anthem. This could be selected through a songwriting contest. This song
could be used at all City events so the public could become familiar with it.
3. Discuss Public/Private Partnerships for Events and Public Outreach Efforts
Renee informed the Subcommittee that she frequently works with sponsors. The
Arts Commission’s efforts would largely need to be funded by this as well. If the
Subcommittee intends to contribute to City events, the Subcommittee needs to
inform Renee by January each year so that she can include the Subcommittee’s
projects and requests for sponsors in the annual sponsorship packet. If the
Subcommittee intends to change a City events more dramatically, the
Subcommittee needs to discuss with Renee at least 18 months in advance.
ACTION ITEMS
4. Identify Action Items for Involvement in 2020 City Holiday Events
For this holiday season, the Subcommittee agreed that effort this season would be
more of “developmental” or preparatory for future holiday seasons due to the
proximity of the vents and limitations and restrictions in place this year. This
season, the Subcommittee will look into costume designers and seamstresses or
tailors to create a collection of Dickens caroler costumes. L. Mauldin and M.
Tzompa mentioned that they know some local costume designers who could be
interested in the project. Specifically, M. Tzompa mentioned Star Moxely, a
designer for the Shakespeare Festival and owner of a local shop. The
Subcommittee will look into the cost and process of creating these costumes.
The Subcommittee also is interested in doing an Ornament Drop this year,
modeled after the Art Drop.
REPORTS
5. Review Meridian Art Week 2020
The Subcommittee reported that things seemed to go well this year during Art Week,
despite all the challenges of COVID-19. A. Belnap mentioned the graciousness in working
with the artists, presenters, and instructors even in the midst of all the changes. The
Subcommittee discussed the limited attendance in the earlier classes on Wednesday and
Thursday. It is difficult to tell if the limited attendance was due to disinterest, COVID-19
caution, or unavailability on weekday evenings. If the classes continue next year, the
Subcommittee will rearrange the days and times to see if success changes.
NEXT MEETING - November 12, 2020
ADJOURNMENT