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2020-10-27 ACHD Final Staff ReportMary May, President Kent Goldthorpe, Vice-President Rebecca W. Arnold, Commissioner Sara M. Baker, Commissioner Jim D. Hansen, Commissioner _____________________________________________________________________________________________________________ Ada County Highway District • 3775 Adams Street • Garden City, ID • 83714 • PH 208-387-6100 • FX 345-7650 • www.achdidaho.org October 8, 2020 To: WHPacific, Inc. Bonnie Layton 690 S Industry Way, Ste. 10 Meridian, ID 83642 Subject: Jocelyn Park/ MPP20-0024/ H-2020-0067 South of Victory Road and west of SH-69/Meridian Road Jocelyn Park Subdivision, a preliminary plat application consisting of 74-lots on 12.93-acres On October 7, 2020 the Ada County Highway District Commission acted on your application for an appeal to staff level decision for the above referenced project. The attached report includes site specific conditions of approval as the Commission approved the staff report as written and finalized on August 28, 2020. If you have any questions, please feel free to contact me at (208) 387-6171. Sincerely, Stacey Yarrington Stacey Yarrington Planner III Development Services cc: Project File City of Meridian   1 Jocelyn Park/ MPP20-0024/ H-2020-0067 Development Services Department Project/File: Jocelyn Park/ MPP20-0024/ H-2020-0067 This is a preliminary plat application consisting of 74-lots on 12.93-acres. Lead Agency: City of Meridian Site address: South of Victory Road and west of SH-69/ Meridian Road Staff Approval: August 28, 2020 Applicant/ WHPacific, Inc. Representative: Bonnie Layton 690 S Industry Way, Ste. 10 Meridian, ID 83642 Staff Contact: Stacey Yarrington, Planner III Phone: 387-6171 E-mail: syarrington@achdidaho.org A. Findings of Fact 1. Description of Application: The applicant is requesting approval of a preliminary plat application consisting of 67 buildable lots and 7 common lots (74-lots) on 12.93-acres. The site is currently zoned R-8 (Medium density Residential) and the applicant’s proposal is consistent with the City’s Comprehensive Plan. 2. Description of Adjacent Surrounding Area: Direction Land Use Zoning North Medium-low density Residential/ Rural Urban Transition R-4, RUT South Medium density Residential/ Medium-low density Residential R-8, R-4 East Medium density Residential R-8 West Medium density Residential R-8 3. Site History: ACHD staff/Commission previously reviewed this site as Jocelyn Park/ MPP18-0024/ in October 2018. The requirements of this staff report are consistent with those of the prior action. 4. Adjacent Development: The following developments are pending or underway in the vicinity of the site: • Biltmore Estates Subdivision, consisting of 159 buildable lots located southwest of the site was approved by ACHD in March 2014. • Edgehill Subdivision, consisting of 116 buildable lots, is located at the southeast corner of Victory Road and Linder Road, was approved by ACHD in December 2015. • Brundage Estates Subdivision, consisting of 366 buildable lots, is located off Linder Road just south of Victory Road, was approved by ACHD in May 2016. 2 Jocelyn Park/ MPP20-0024/ H-2020-0067 • Timberline Subdivision, consisting of 59 buildable lots located directly west of the site was approved by ACHD in December 2017. • Stapleton Subdivision, consisting of 212 buildable lots and 1 multi-family lot located south of the site was approved by ACHD in February 2019. • Graycliff Estates Revised Subdivision, consisting of 200 buildable lots and 2 multi-family lots (224-units) located south of the site was approved by ACHD in March 2020. 5. Transit: Transit services are not available to serve this site. 6. New Center Lane Miles: The proposed development includes 0.38 centerline miles of new public road. 7. Impact Fees: There will be an impact fee that is assessed and due prior to issuance of any building permits. The assessed impact fee will be based on the impact fee ordinance that is in effect at that time. The impact fee assessment will not be released until the civil plans are approved by ACHD. 8. Capital Improvements Plan (CIP)/ Integrated Five Year Work Plan (IFYWP): There are no roadways, bridges or intersections in the general vicinity of the project that are in the Integrated Five Year Work Plan (IFYWP). • Victory Road is listed in the CIP to be widened to 3-lanes from Meridian Road to Locust Grove Road between 2026 and 2030. 9. Roadways to Bikeways Master Plan: ACHD’s Roadways to Bikeways Master Plan (BMP) was adopted by the ACHD Commission in May of 2009 and was update in 2018. The plan seeks to implement the Planned Bicycle Network to support bicycling as a viable transportation option for Ada County residents with a wide range of ages and abilities, maintain bicycle routes in a state of good repair in order to ensure they are consistently available for use, promote awareness of existing bicycle routes and features and support encouragement programs and to facilitate coordination and cooperation among local jurisdictions in implementing the Roadways to Bikeways Plan recommendations. • The BMP identifies Victory Road as Level 3 facilities. B. Traffic Findings for Consideration 1. Trip Generation: This development is estimated to generate 633 vehicle trips per day; 67 vehicle trips per hour in the PM peak hour, based on the Institute of Transportation Engineers Trip Generation Manual, 10th edition. 2. Condition of Area Roadways Traffic Count is based on Vehicles per hour (VPH) * Acceptable level of service for a two-lane minor arterial is “E” (575 VPH). ** ACHD does not set level of service thresholds for State Highways. Roadway Frontage Functional Classification PM Peak Hour Traffic Count PM Peak Hour Level of Service **State Highway 69/ Meridian Road 0-feet Principal Arterial 1,807 N/A Victory Road 465-feet Minor Arterial 279 Better than “E” Winnipeg Street 50-feet Local N/A N/A 3 Jocelyn Park/ MPP20-0024/ H-2020-0067 3. Average Daily Traffic Count (VDT) Average daily traffic counts are based on ACHD’s most current traffic counts. • The average daily traffic count for SH-69/ Meridian Road north of Victory Road was 36,018 on 06/19/2019. • The average daily traffic count for Victory Road east of Linder Road was 3,398 on 01/29/2020. • There are no current traffic counts for Winnipeg Street. C. Findings for Consideration 1. South Meridian Transportation Plan The South Meridian Transportation Plan (SMTP) is a long-range planning tool used to identify future roadway, intersection, and corridor needs in the South Meridian Area. Providing a framework for future roadway improvements based on the land use designations. The plan was created in collaboration with the City of Meridian and was adopted by the ACHD Commission in September of 2009. The SMTP recommends widening Victory Road to 3-lanes from Meridian Road to Locust Grove Road. 2. Victory Road a. Existing Conditions: Victory Road is improved with 2-travel lanes, and no curb, gutter or sidewalk abutting the site. The right-of-way varies from 50 to 75-feet for Victory Road abutting the site (25-feet from centerline). b. Policy: Arterial Roadway Policy: District Policy 7205.2.1 states that the developer is responsible for improving all street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Master Street Map and Typology Policy: District Policy 7205.5 states that the design of improvements for arterials shall be in accordance with District standards, including the Master Street Map and Livable Streets Design Guide. The developer or engineer should contact the District before starting any design. . Street Section and Right-of Way Width Policy: District Policy 7205.2.1 & 7205.5.2 states that the standard 3-lane street section shall be 46-feet (back-of-curb to back-of-curb) within 70 feet of right-of-way. This width typically accommodates a single travel lane in each direction, a continuous center left-turn lane, and bike lanes. Right-of-Way Dedication: District Policy 7205.2 states that The District will provide compensation for additional right-of-way dedicated beyond the existing right-of-way along arterials listed as impact fee eligible in the adopted Capital Improvements Plan using available impact fee revenue in the Impact Fee Service Area. No compensation will be provided for right-of-way on an arterial that is not listed as impact fee eligible in the Capital Improvements Plan. The District may acquire additional right-of-way beyond the site-related needs to preserve a corridor for future capacity improvements, as provided in Section 7300. Sidewalk Policy: District Policy 7205.5.7 requires a concrete sidewalk at least 5-feet wide to be constructed on both sides of all arterial streets. A parkway strip at least 6-feet wide between the back-of-curb and street edge of the sidewalk is required to provide increased safety and protection of pedestrians. Consult the District’s planter width policy if trees are to be placed within the parkway strip. Sidewalks constructed next to the back-of-curb shall be a minimum of 7-feet wide. 4 Jocelyn Park/ MPP20-0024/ H-2020-0067 Detached sidewalks are encouraged and should be parallel to the adjacent roadway. Meandering sidewalks are discouraged. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement. Frontage Improvements Policy: District Policy 7205.2.1 states that the developer shall widen the pavement to a minimum of 17-feet from centerline plus a 3-foot wide gravel shoulder adjacent to the entire site. Curb, gutter and additional pavement widening may be required (See Section 7205.5.5). ACHD Master Street Map: ACHD Policy Section 3111.1 requires the Master Street Map (MSM) guide the right-of-way acquisition, arterial street requirements, and specific roadway features required through development. This segment of Victory Road is designated in the MSM as a Residential Arterial with 3-lanes and on-street bike lanes, a 49-foot street section within 75-feet of right-of-way. c. Applicant Proposal: The applicant is not proposing any improvements to Victory Road abutting the site. d. Staff Comments/Recommendations: The applicant should be required to dedicate right-of- way to total 37-feet from centerline of Victory Road abutting the site. Consistent with District Frontage Improvements Policy the applicant should be required to widen the pavement on Victory Road abutting the site to a minimum of 17-feet from centerline plus a 3-foot wide gravel shoulder and a borrow ditch adjacent to the entire site. The applicant should be required to construct 5-foot wide concrete sidewalk along Victory Road abutting the site, located a minimum of 31-feet from centerline. The existing ditch rider access located adjacent to the canal should be maintained as well as the existing cross access driveway to 355 W. Victory Road, as this property is not included as part of this application. 3. Internal Streets a. Existing Conditions: There are no existing streets within the site. b. Policy: Local Roadway Policy: District Policy 7207.2.1 states that the developer is responsible for improving all local street frontages adjacent to the site regardless of whether or not access is taken to all of the adjacent streets. Street Section and Right-of-Way Policy: District Policy 7207.5 states that right-of-way widths for all local streets shall generally not be less than 47-feet wide and that the standard street section shall be 33-feet (back-of-curb to back-of-curb). Standard Urban Local Street—33-foot Street Section and Right-of-way Policy: District Policy 7207.5.2 states that the standard street section shall be 33-feet (back-of-curb to back-of- curb) for developments with any buildable lot that is less than 1 acre in size. This street section shall include curb, gutter, and minimum 5-foot wide concrete sidewalks on both sides and shall typically be constructed within 47-feet of right-of-way. For the City of Kuna and City of Star: Unless otherwise approved by Kuna or Star, the standard street section shall be 36-feet (back-of-curb to back-of-curb) for developments with any buildable lot that is less than 1 acre in size. This street section shall include curb, gutter, and minimum 5-foot wide concrete sidewalks on both sides and shall typically be constructed within 50-feet of right-of-way. 5 Jocelyn Park/ MPP20-0024/ H-2020-0067 Continuation of Streets Policy: District Policy 7207.2.4 states that an existing street, or a street in an approved preliminary plat, which ends at a boundary of a proposed development shall be extended in that development. The extension shall include provisions for continuation of storm drainage facilities. Benefits of connectivity include but are not limited to the following: • Reduces vehicle miles traveled. • Increases pedestrian and bicycle connectivity. • Increases access for emergency services. • Reduces need for additional access points to the arterial street system. • Promotes the efficient delivery of services including trash, mail and deliveries. • Promotes appropriate intra-neighborhood traffic circulation to schools, parks, neighborhood commercial centers, transit stops, etc. • Promotes orderly development. Sidewalk Policy: District Policy 7207.5.7 states that five-foot wide concrete sidewalk is required on both sides of all local street, except those in rural developments with net densities of one dwelling unit per 1.0 acre or less, or in hillside conditions where there is no direct lot frontage, in which case a sidewalk shall be constructed along one side of the street. Some local jurisdictions may require wider sidewalks. The sidewalk may be placed next to the back-of-curb. Where feasible, a parkway strip at least 8-feet wide between the back-of-curb and the street edge of the sidewalk is recommended to provide increased safety and protection of pedestrians and to allow for the planting of trees in accordance with the District’s Tree Planting Policy. If no trees are to be planted in the parkway strip, the applicant may submit a request to the District, with justification, to reduce the width of the parkway strip. Detached sidewalks are encouraged and should be parallel to the adjacent roadway. Meandering sidewalks are discouraged. A permanent right-of-way easement shall be provided if public sidewalks are placed outside of the dedicated right-of-way. The easement shall encompass the entire area between the right- of-way line and 2-feet behind the back edge of the sidewalk. Sidewalks shall either be located wholly within the public right-of-way or wholly within an easement. Cul-de-sac Streets Policy: District policy 7207.5.8 requires cul-de-sacs to be constructed to provide a minimum turning radius of 45-feet; in rural areas or for temporary cul-de-sacs the emergency service providers may require a greater radius. Landscape and parking islands may be constructed in turnarounds if a minimum 29-foot street section is constructed around the island. The pavement width shall be sufficient to allow the turning around of a standard AASHTO SU design vehicle without backing. The developer shall provide written approval from the appropriate fire department for this design element. The District will consider alternatives to the standard cul-de-sac turnaround on a case-by-case basis. This will be based on turning area, drainage, maintenance considerations and the written approval of the agency providing emergency fire service for the area where the development is located. Minor Improvements Policy: District Policy 7203.3 states that minor improvements to existing streets adjacent to a proposed development may be required. These improvements are to correct deficiencies or replace deteriorated facilities. Included are sidewalk construction or replacement; curb and gutter construction or replacement; replacement of unused driveways with curb, gutter and sidewalk; installation or reconstruction of pedestrian ramps; pavement repairs; signs; traffic control devices; and other similar items. 6 Jocelyn Park/ MPP20-0024/ H-2020-0067 c. Applicant’s Proposal: The applicant is proposing to extend Winnipeg Street and Cumberland Drive into the site and construct the internal streets as 33-foot street sections with curb, gutter, and 5-foot wide attached concrete sidewalk within 47-feet of right-of-way. The applicant is proposing to construct a cul-de-sac at the terminus of Garibold Court. d. Staff Comments/Recommendations: The applicant’s proposal meets District policy and should be approved, as proposed. The applicant should be required to construct the cul-de-sac with a minimum 45-foot turning radius. The applicant should enter into a development agreement with ACHD to complete the curb gutter and sidewalk on Winnipeg Street east of the site (approximately 100-feet), to connect to existing improvements. ACHD will reimburse the applicant for the design, construction and material costs associated with the offsite improvements. 4. Roadway Offsets a. Existing Conditions: There are no existing streets within the site. b. Policy: Local Offset Policy: District policy 7206.4.5, requires local roadways to align or offset a minimum of 330-feet from a collector roadway (measured centerline to centerline). District policy 7207.4.2, requires local roadways to align or provide a minimum offset of 125- feet from any other street (measured centerline to centerline). c. Applicant’s Proposal: The applicant is proposing to construct the local streets with minimum 125-foot offset from any other street. d. Staff Comments/Recommendations: The applicant’s proposal meets District policy and should be approved as proposed. 5. Stub Streets a. Existing Conditions: Winnipeg Street is stubbed at the site’s east property line. Cumberland Drive is shown to stub to the site’s west property line with Timberline Subdivision phase 2. b. Policy: Stub Street Policy: District policy 7207.2.4 (local) states that stub streets will be required to provide circulation or to provide access to adjoining properties. Stub streets will conform with the requirements described in Section 7207.2.5.4 (local), except a temporary cul-de-sac will not be required if the stub street has a length no greater than 150-feet. A sign shall be installed at the terminus of the stub street stating that, "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” In addition, stub streets must meet the following conditions: • A stub street shall be designed to slope towards the nearest street intersection within the proposed development and drain surface water towards that intersection, unless an alternative storm drain system is approved by the District. • The District may require appropriate covenants guaranteeing that the stub street will remain free of obstructions. Temporary Dead End Streets Policy: District policy 7207.2.4 (local) requires that the design and construction for cul-de-sac streets shall apply to temporary dead end streets. The temporary cul-de-sac shall be paved and shall be the dimensional requirements of a standard cul-de-sac. The developer shall grant a temporary turnaround easement to the District for those portions of the cul-de-sac which extend beyond the dedicated street right-of-way. In the 7 Jocelyn Park/ MPP20-0024/ H-2020-0067 instance where a temporary easement extends onto a buildable lot, the entire lot shall be encumbered by the easement and identified on the plat as a non-buildable lot until the street is extended. c. Applicant Proposal: The applicant is proposing to extend Winnipeg Street and Cumberland Drive into the site. The applicant is proposing to construct a stub street, Cumberland Drive, approximately 270-feet east of Lone Pine Avenue to the east property line; and construct a hammerhead approximately 72-feet west of the east property line as shown below. d. Staff Comments/Recommendations: The applicant’s proposal to construct a stub street, Cumberland Drive, to the east property line meets District policy and should be approved. However, the proposed hammerhead does not meet District Temporary Turnaround policy and is not approved. The applicant should be required to construct a paved temporary cul-de-sac with a minimum 45-foot turning radius. The developer shall grant a temporary turnaround easement to the District for those portions of the cul-de-sac which extend beyond the dedicated street right-of- way. In the instance where a temporary easement extends onto a buildable lot, the entire lot shall be encumbered by the easement and identified on the plat as a non-buildable lot until the street is extended. The applicant should be required to install a sign at the terminus of the stub street to the east stating "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” If the applicant constructs Cumberland Drive before the connection to the west is constructed as part of the Timberline Subdivision, the applicant should be required to install a sign at the terminus stating "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” As the stub street is less than 150-feet in length the applicant should not be required to provide a temporary turnaround unless required by the fire department. 6. Tree Planters Tree Planter Policy: Tree Planter Policy: The District’s Tree Planter Policy prohibits all trees in planters less than 8-feet in width without the installation of root barriers. Class II trees may be allowed in planters with a minimum width of 8-feet, and Class I and Class III trees may be allowed in planters with a minimum width of 10-feet. 7. Landscaping Landscaping Policy: A license agreement is required for all landscaping proposed within ACHD right-of-way or easement areas. Trees shall be located no closer than 10-feet from all public storm drain facilities. Landscaping should be designed to eliminate site obstructions in the vision triangle at intersections. District Policy 5104.3.1 requires a 40-foot vision triangle and a 3-foot height 8 Jocelyn Park/ MPP20-0024/ H-2020-0067 restriction on all landscaping located at an uncontrolled intersection and a 50-foot offset from stop signs. Landscape plans are required with the submittal of civil plans and must meet all District requirements prior to signature of the final plat and/or approval of the civil plans. 8. Other Access Victory Road is classified as a minor arterial roadway. Other than the access specifically approved with this application, direct lot access is prohibited to these roadways and should be noted on the final plat. D. Site Specific Conditions of Approval 1. Dedicate additional right-of-way to total 37-feet from centerline of Victory Road abutting the site. 2. Widen the pavement on Victory Road abutting the site to a minimum of 17-feet from centerline plus a 3-foot wide gravel shoulder and a borrow adjacent to the entire site. 3. Construct 5-foot wide concrete sidewalk along Victory Road abutting the site, located a minimum of 31-feet from centerline. 4. Maintain the existing ditch rider access located adjacent to the canal as well as the existing cross access driveway to 355 W. Victory Road, as this property is not included as part of this application. 5. Construct internal local streets as 33-foot street sections with rolled curb, gutter and 5-foot wide concrete sidewalk within 47-feet of right-of-way. 6. Construct a cul-de-sac at the terminus of Garibold Court with a minimum 45-foot turning radius. 7. Enter into a development agreement with ACHD to complete the curb gutter and sidewalk on Winnipeg Street east of the site (approximately 100-feet), to connect to existing improvements. ACHD will reimburse the applicant for the design, construction and material costs associated with the offsite improvements. 8. Construct the local streets with minimum 125-foot offset from any other street. 9. Construct a stub street, Cumberland Drive, 270-feet east of Lone Pine Avenue to the east property line. 10. Provide a paved temporary cul-de-sac with a minimum 45-foot turning radius. The developer shall grant a temporary turnaround easement to the District for those portions of the cul-de-sac which extend beyond the dedicated street right-of-way. In the instance where a temporary easement extends onto a buildable lot, the entire lot shall be encumbered by the easement and identified on the plat as a non-buildable lot until the street is extended. 11. The applicant should be required to install a sign at the terminus of the stub street to the east stating "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” 12. IF, the applicant constructs Cumberland Drive to the west before the connection is constructed as part of the Timberline Subdivision, the applicant should be required to install a sign at the terminus of the stub street stating "THIS ROAD WILL BE EXTENDED IN THE FUTURE.” As the stub street is less than 150-feet in length the applicant should not be required to provide a temporary turnaround unless required by the fire department. 13. Direct lot access is prohibited to Victory Road and shall be noted on the final plat. 14. Submit civil plans to ACHD Development Services for review and approval. The impact fee assessment will not be released until the civil plans are approved by ACHD. 15. Payment of impact fees is due prior to issuance of a building permit. 9 Jocelyn Park/ MPP20-0024/ H-2020-0067 16. Comply with all Standard Conditions of Approval. E. Standard Conditions of Approval 1. All proposed irrigation facilities shall be located outside of the ACHD right-of-way (including all easements). Any existing irrigation facilities shall be relocated outside of the ACHD right -of-way (including all easements). 2. Private Utilities including sewer or water systems are prohibited from being located within the ACHD right-of-way. 3. In accordance with District policy, 7203.3, the applicant may be required to update any existing non- compliant pedestrian improvements abutting the site to meet current Americans with Disabilities Act (ADA) requirements. The applicant’s engineer should provide documentation of ADA compliance to District Development Review staff for review. 4. Replace any existing damaged curb, gutter and sidewalk and any that may be damaged during the construction of the proposed development. Contact Construction Services at 387-6280 (with file number) for details. 5. A license agreement and compliance with the District’s Tree Planter policy is required for all landscaping proposed within ACHD right-of-way or easement areas. 6. All utility relocation costs associated with improving street frontages abutting the site shall be borne by the developer. 7. It is the responsibility of the applicant to verify all existing utilities within the right-of-way. The applicant at no cost to ACHD shall repair existing utilities damaged by the applicant. The applicant shall be required to call DIGLINE (1-811-342-1585) at least two full business days prior to breaking ground within ACHD right-of-way. The applicant shall contact ACHD Traffic Operations 387-6190 in the event any ACHD conduits (spare or filled) are compromised during any phase of construction. 8. Utility street cuts in pavement less than five years old are not allowed unless approved in writing by the District. Contact the District’s Utility Coordinator at 387-6258 (with file numbers) for details. 9. All design and construction shall be in accordance with the ACHD Policy Manual, ISPWC Standards and approved supplements, Construction Services procedures and all applicable ACHD Standards unless specifically waived herein. An engineer registered in the State of Idaho shall prepare and certify all improvement plans. 10. Construction, use and property development shall be in conformance with all applicable requirements of ACHD prior to District approval for occupancy. 11. No change in the terms and conditions of this approval shall be valid unless they are in writing and signed by the applicant or the applicant’s authorized representative and an authorized representative of ACHD. The burden shall be upon the applicant to obtain written confirmation of any change from ACHD. 12. If the site plan or use should change in the future, ACHD Planning Review will review the site plan and may require additional improvements to the transportation system at that time. Any change in the planned use of the property which is the subject of this application, shall require the applicant to comply with ACHD Policy and Standard Conditions of Approval in place at that time unless a waiver/variance of the requirements or other legal relief is granted by the ACHD Commission. F. Conclusions of Law 1. The proposed site plan is approved, if all of the Site Specific and Standard Conditions of Approval are satisfied. 10 Jocelyn Park/ MPP20-0024/ H-2020-0067 2. ACHD requirements are intended to assure that the proposed use/development will not place an undue burden on the existing vehicular transportation system within the vicinity impacted by the proposed development. G. Attachments 1. Vicinity Map 2. Site Plan 3. Utility Coordinating Council 4. Development Process Checklist 5. Appeal Guidelines 11 Jocelyn Park/ MPP20-0024/ H-2020-0067 VICINITY MAP 12 Jocelyn Park/ MPP20-0024/ H-2020-0067 SITE PLAN 13 Jocelyn Park/ MPP20-0024/ H-2020-0067 Ada County Utility Coordinating Council Developer/Local Improvement District Right of Way Improvements Guideline Request Purpose: To develop the necessary avenue for proper notification to utilities of local highway and road improvements, to help the utilities in budgeting and to clarify the already existing process. 1) Notification: Within five (5) working days upon notification of required right of way improvements by Highway entities, developers shall provide written notification to the affected utility owners and the Ada County Utility Coordinating Council (UCC). Notification shall include but not be limited to, project limits, scope of roadway improvements/project, anticipated construction dates, and any portions critical to the right of way improvements and coordination of utilities. 2) Plan Review: The developer shall provide the highway entities and all utility owners with preliminary project plans and schedule a plan review conference. Depending on the scale of utility improvements, a plan review conference may not be necessary, as determined by the utility owners. Conference notification shall also be sent to the UCC. During the review meeting the developer shall notify utilities of the status of right of way/easement acquisition necessary for their project. At the plan review conference each company shall have the right to appeal, adjust and/or negotiate with the developer on its own behalf. Each utility shall provide the developer with a letter of review indicating the costs and time required for relocation of its facilities. Said letter of review is to be provided within thirty calendar days after the date of the plan review conference. 3) Revisions: The developer is responsible to provide utilities with any revisions to preliminary plans. Utilities may request an updated plan review meeting if revisions are made in the preliminary plans which affect the utility relocation requirements. Utilities shall have thirty days after receiving the revisions to review and comment thereon. 4) Final Notification: The developer will provide highway entities, utility owners and the UCC with final notification of its intent to proceed with right of way improvements and include the anticipated date work will commence. This notification shall indicate that the work to be performed shall be pursuant to final approved plans by the highway entity. The developer shall schedule a preconstruction meeting prior to right of way improvements. Utility relocation activity shall be completed within the times established during the preconstruction meeting, unless otherwise agreed upon. Notification to the Ada County UCC can be sent to: 50 S. Cole Rd. Boise 83707, or Visit iducc.com for e-mail notification information. 14 Jocelyn Park/ MPP20-0024/ H-2020-0067 Development Process Checklist Items Completed to Date: Submit a development application to a City or to Ada County The City or the County will transmit the development application to ACHD The ACHD Planning Review Section will receive the development application to review The Planning Review Section will do one of the following: Send a “No Review” letter to the applicant stating that there are no site specific conditions of approval at this time. Write a Staff Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Write a Commission Level report analyzing the impacts of the development on the transportation system and evaluating the proposal for its conformance to District Policy. Items to be completed by Applicant: For ALL development applications, including those receiving a “No Review” letter: • The applicant should submit one set of engineered plans directly to ACHD for review by the Development Review Section for plan review and assessment of impact fees. (Note: if there are no site improvements required by ACHD, then architectural plans may be submitted for purposes of impact fee assessment.) • The applicant is required to get a permit from Construction Services (ACHD) for ANY work in the right-of-way, including, but not limited to, driveway approaches, street improvements and utility cuts. Pay Impact Fees prior to issuance of building permit. Impact fees cannot be paid prior to plan review approval. DID YOU REMEMBER: Construction (Non-Subdivisions) Driveway or Property Approach(s) • Submit a “Driveway Approach Request” form to ACHD Construction (for approval by Development Services & Traffic Services). There is a one week turnaround for this approval. Working in the ACHD Right-of-Way • Four business days prior to starting work have a bonded contractor submit a “Temporary Highway Use Permit Application” to ACHD Construction – Permits along with: a) Traffic Control Plan b) An Erosion & Sediment Control Narrative & Plat, done by a Certified Plan Designer, if trench is >50’ or you are placing >600 sf of concrete or asphalt. Construction (Subdivisions) Sediment & Erosion Submittal • At least one week prior to setting up a Pre-Construction Meeting an Erosion & Sediment Control Narrative & Plan, done by a Certified Plan Designer, must be turned into ACHD Construction to be reviewed and approved by the ACHD Stormwater Section. Idaho Power Company • Vic Steelman at Idaho Power must have his IPCO approved se t of subdivision utility plans prior to Pre-Con being scheduled. Final Approval from Development Services is required prior to scheduling a Pre-Con. 15 Jocelyn Park/ MPP20-0024/ H-2020-0067 Request for Appeal of Staff Decision 1. Appeal of Staff Decision: The Commission shall hear and decide appeals by an applicant of the final decision made by the Development Services Manager when it is alleged that the Development Services Manager did not properly apply this section 7101.6, did not consider all of the relevant facts presented, made an error of fact or law, abused discretion or acted arbitrarily and capriciously in the interpretation or enforcement of the ACHD Policy Manual. a. Filing Fee: The Commission may, from time to time, set reasonable fees to be charged the applicant for the processing of appeals, to cover administrative costs. b. Initiation: An appeal is initiated by the filing of a written notice of appeal with the Secretary and Clerk of the District, which must be filed within ten (10) working days from the date of the decision that is the subject of the appeal. The notice of appeal shall refer to the decision being appealed, identify the appellant by name, address and telephone number and state the grounds for the appeal. The grounds shall include a written summary of the provisions of the policy relevant to the appeal and/or the facts and law relied upon and shall include a written argument in support of the appeal. The Commission shall not consider a notice of appeal that does not comply with the provisions of this subsection. c. Time to Reply: The Development Services Manager shall have ten (10) working days from the date of the filing of the notice of appeal to reply to the notice of the appeal, and may during such time meet with the appellant to discuss the matter, and may also consider and/or modify the decision that is being appealed. A copy of the reply and any modifications to the decision being appealed will be provided to the appellant prior to the Commission hearing on the appeal. d. Notice of Hearing: Unless otherwise agreed to by the appellant, the hearing of the appeal will be noticed and scheduled on the Commission agenda at a regular meeting to be held within thirty (30) days following the delivery to the appellant of the Development Services Manager’s reply to the notice of appeal. A copy of the decision being appealed, the notice of appeal and the reply shall be delivered to the Commission at least one (1) week prior to the hearing. e. Action by Commission: Following the hearing, the Commission shall either affirm or reverse, in whole or part, or otherwise modify, amend or supplement the decision being appealed, as such action is adequately supported by the law and evidence presented at the hearing.