American Cleaning Services FY 2021 - FY2025 Services Contract Item#5.
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez, Buyer Meeting Date: October 20, 2020
Cc: Keith Watts, Procurement Manager
Presenter: N/A Estimated Time: 0.00
Topic: Janitorial Services
Recommended Council Action:
Approve award of 5-year contract to American Cleaning Services for the Not-to-Exceed amount of
$345,970.20 annually as well as authorize Procurement Manager to sign the FY21 Purchase Order
for the Not-to-Exceed pro-rated amount of$317,139.35.
Background:
A formal Request for Proposals (RFP) for Janitorial Services was issued in April 2020; evaluations
were complete in May 2020 listing American Cleaning Services as the second highest ranked
contractor. The highest ranked contractor, Clearview Cleaning submitted a proposal outlining
company and listed no objections to the City's contract requirements. However, the City learned
Clearview Cleaning was in the process of a buyout by the same company whom currently owns
and operates as the City's current contractor,Varsity Facility Services/KBS. Of the five (5)
submitted proposals,Varsity ranked fourth.
Since Clearview did not state in their proposal that they were in the process of selling to KBS,the
City's evaluation team did not have a fair representation of their firm during the evaluation
process. This fact was brought to the City's attention at the conclusion of the evaluation period.
Upon learning this,the City Procurement Division and Public Works staff held multiple meetings
with Clearview& KBS staff attempting to come to an agreement. A mutual agreement was not
achieved. With the approval of the City's Legal Department, negotiations were broke off. Per State
Statute, the City entered negotiations with the second highest ranked firm,American Cleaning
Services. The agreement before you today is the result of those negotiations.
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Item#5.
CW-2022-10150.a - Janitorial Services FY202
Scoring Summary
Active Submissions
ResponsivenessTotal Cover LetterSheet
Supplier
Clearview Cleaning 87.45 Pass Pass
Service
American Cleaning 86.06 Pass Pass
Service Company
ABM Industries Group 82.78 Pass Pass
LLC
Varsity Facility 80.5 Pass Pass
Services
LGC Global Energy 57.18 Pass Pass
FM, LLC.
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Item#5.
1 -2025
SpecificCost Proposal C - Evaluation C-1 - Qualifications & C-2 -
Criteria Experience Qualifications
i pts •0 pts 30 pts 20 .
7.786 ($345,880.20) 79.67 27.83 17.5
7.147 ($376,812.00) 78.92 26.17 16.5
6.281 ($428,730.60) 76.5 26 15.67
10 ($269,300.64) 70.5 24.58 15
3.817 ($705,528.63) 53.37 17.2 11
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• • of
Approach •
Providing Quality
Services
1 pts
34.33
36.25
34.83
30.92
25.17
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SERVICES CONTRACT AGREEMENT
JANITORIAL SERVICES FY2021-2025
PROJECT NUMBER 10150.A
THIS AGREEMENT FOR JANITORIAL SERVICES shall become effective
October 20th 2020, between the City of Meridian, a municipal corporation organized
under the laws of the State of Idaho, hereinafter referred to as "CITY", 33 East
Broadway Avenue, Meridian, Idaho 83642, and American Cleaning Services hereinafter
referred to as "SERVICES PROVIDER", whose business address is 616 Front Street,
Boise Idaho 83702.
INTRODUCTION
Whereas, the City has a need for services involving JANITORIAL
SERVICES FY2021-2025; and
WHEREAS, the Services Provider is specially trained, experienced and
competent to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Services:
1 .1 SERVICES PROVIDER shall perform and furnish to the City upon execution
of this Agreement and receipt of the City's written notice to proceed, all services,
and comply in all respects, as specified in the Request for Proposal documents
CW-15-10150 and also the document titled "Scope of Services" a copy of which is
attached hereto as Exhibit "A" and Exhibit "B" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1 .2 All documents, drawings and written work product prepared or produced by
the Services Provider under this Agreement, including without limitation electronic
data files, are the property of the Services Provider; provided, however, the City
shall have the right to reproduce, publish and use all such work, or any part thereof,
in any manner and for any purposes whatsoever and to authorize others to do so.
If any such work is copyrightable, the Services Provider may copyright the same,
except that, as to any work which is copyrighted by the Services Provider, the City
reserves a royalty-free, non-exclusive, and irrevocable license to reproduce,
publish and use such work, or any part thereof, and to authorize others to do so.
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1 .3 The Services Provider shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Services
Provider represents and warrants that it will perform its work in accordance with
generally accepted industry standards and practices for the profession or
professions that are used in performance of this Agreement and that are in effect
at the time of performance of this Agreement. Except for that representation and
any representations made or contained in any proposal submitted by the Services
Provider and any reports or opinions prepared or issued as part of the work
performed by the Services Provider under this Agreement, Services Provider
makes no other warranties, either express or implied, as part of this Agreement.
1 .4 Services and work provide by the Services Provider at the City's request
under this Agreement will be performed in a timely manner in accordance with a
Schedule of Work, which the parties hereto shall agree to. The Schedule of Work
may be revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Services Provider shall be compensated on a Not to Exceed basis as
provided in Exhibit C "Payment Schedule" attached hereto and by reference made
a part hereof for the Not-to-Exceed amount of $345,970.20 annually for years 1-
5.
2.2 The Services Provider shall provide the City with a monthly statement, as
services warrant, of fees and costs to be earned and incurred for services provided
during the billing period, which the City will pay within 30 days of receipt of a correct
invoice and approval by the City. The City will not withhold any Federal or State
income taxes or Social Security Tax from any payment made by City to Services
Provider under the terms and conditions of this Agreement. Payment of all taxes
and other assessments on such sums is the sole responsibility of Services
Provider.
2.3 Service Provider will provide an itemized monthly statement listing each
facility separately and referencing the assigned purchase order number.
Itemization will include, but not limited to:
A. Facility
B. Service Provided
C. Service Date(s)
D. Service Rate (if applicable)
E. Total Amount
2.4 Except as expressly provided in this Agreement, Services Provider shall not
be entitled to receive from the City any additional consideration, compensation,
salary, wages, or other type of remuneration for services rendered under this
Agreement., including , but not limited to, meals, lodging, transportation, drawings,
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renderings or mockups. Specifically, Services Provider shall not be entitled by
virtue of this Agreement to consideration in the form of overtime, health insurance
benefits, retirement benefits, paid holidays or other paid leaves of absence of any
type or kind whatsoever.
3. Funding:
The amounts beyond the 2021 fiscal year have not yet been appropriated by the City.
Contractor may NOT expend more than the amount specified and approved for a
specific fiscal year. Agreement is contingent upon budget approval for each fiscal year.
4. Term:
4.1 This agreement shall become effective upon execution by both parties, and shall
expire upon (a) completion of the agreed upon work, (b) September 30, 2025 or(c) unless
sooner terminated as provided below or unless some other method or time of termination
is listed in Attachment A.
4.2 Should Supplier default in the performance of this Agreement or materially breach
any of its provisions, City, at City's option, may terminate this Agreement by giving written
notification to Supplier.
4.3 Should City fail to pay Supplier all or any part of the compensation set forth in
Attachment B of this Agreement on the date due, Supplier, at the Supplier's option, may
terminate this Agreement if the failure is not remedied by the City within thirty (30) days
from the date payment is due.
4.4. This Agreement shall terminate automatically on the occurrence of any of the
following events: a) Bankruptcy of insolvency of either party; or b) Death of Supplier.
5. Independent Contractor:
5.1 In all matters pertaining to this agreement, SERVICES PROVIDER shall be
acting as an independent contractor, and neither SERVICES PROVIDER nor any
officer, employee or agent of SERVICES PROVIDER will be deemed an employee
of CITY. Except as expressly provided in Exhibit A and Exhibit B, Services Provider
has no authority or responsibility to exercise any rights or power vested in the City.
The selection and designation of the personnel of the CITY in the performance of
this agreement shall be made by the CITY.
5.2 Services Provider shall determine the method, details and means of
performing the work and services to be provided by Services Provider under this
Agreement. Services Provider shall be responsible to City only for the
requirements and results specified in this Agreement and, except as expressly
provided in this Agreement, shall not be subjected to City's control with respect to
the physical action or activities of Services Provider in fulfillment of this Agreement.
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6. Indemnification and Insurance:
SERVICES PROVIDER shall indemnify and save and hold harmless CITY from
and for any and all losses, claims, actions, judgments for damages, or injury to
persons or property and losses and expenses and other costs including litigation
costs and attorney's fees, arising out of, resulting from, or in connection with the
negligent acts and/or errors or omissions by the SERVICES PROVIDER, its
servants, agents, officers, employees, guests, and business invitees, and not
caused by or arising out of the tortuous conduct of CITY or its employees.
SERVICES PROVIDER shall maintain, and specifically agrees that it will maintain,
throughout the term of this Agreement, liability insurance in the minimum amounts
as follow, General Liability One Million Dollars ($1 ,000,000) per incident or
occurrence, Automobile Liability Insurance One Million Dollars ($1 ,000,000) per
incident or occurrence and Workers' Compensation Insurance , in the statutory
limits as required by law. The CITY shall be named an additional insured on both
General Liability and Automotive policies. The limits of insurance shall not be
deemed a limitation of the covenants to indemnify and save and hold harmless
CITY; and if CITY becomes liable for an amount in excess of the insurance limits,
herein provided, SERVICES PROVIDER covenants and agrees to indemnify and
save and hold harmless CITY from and for all such losses, claims, actions, or
judgments for damages or injury to persons or property and other costs, including
litigation costs and attorneys' fees, arising out of, resulting from , or in connection
with the performance of this Agreement by the Services Provider or Services
Provider's officers, employs, agents, representatives or subcontractors and
resulting in or attributable to personal injury, death, or damage or destruction to
tangible or intangible property, including use of. SERVICES PROVIDER shall
provide CITY with a Certificate of Insurance, or other proof of insurance evidencing
SERVICES PROVIDER'S compliance with the requirements of this paragraph and
file such proof of insurance with the CITY at least ten (10) days prior to the date
Services Provider begins performance of its obligations under this Agreement. In
the event the insurance minimums are changed, SERVICES PROVIDER shall
immediately submit proof of compliance with the changed limits. Evidence of all
insurance shall be submitted to the City Purchasing Agent with a copy to Meridian
City Accounting, 33 East Broadway Avenue, Meridian, Idaho 83642.
A Fidelity Bond shall be acquired, also known as an Employee Dishonesty Bond
with the minimum amount of $50,000. This bond is to protect the city and its
employee's personal property, money, and securities within the City's facilities
against loss or damage caused by Service Providers employees or agents'
dishonesty, theft, or actions leading to a loss.
7. Notices: Any and all notices required to be given by either of the parties hereto,
unless otherwise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
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CITY Service Provider
City of Meridian American Cleaning Service
Procurement Manager Attn: Eli Schmoeger
33 E Broadway Ave 616 W. Front St.
Meridian, ID 83642 Boise, ID 83702
208-888-4433 208 344-8464
Email: kwatts@meridiancitv.org Email: eli@americancleaning.com
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
8. Attorney Fees: Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys' fees as
determined by a Court of competent jurisdiction. This provision shall be deemed
to be a separate contract between the parties and shall survive any default,
termination or forfeiture of this Agreement.
9. Time is of the Essence: The parties hereto acknowledge and agree that time is
strictly of the essence with respect to each and every term, condition and provision
hereof, and that the failure to timely perform any of the obligations hereunder shall
constitute a breach of, and a default under, this Agreement by the party so failing
to perform.
10. Assignment: It is expressly agreed and understood by the parties hereto, that
SERVICES PROVIDER shall not have the right to assign, transfer, hypothecate or
sell any of its rights under this Agreement except upon the prior express written
consent of CITY.
11. Discrimination Prohibited: In performing the Services required herein,
SERVICES PROVIDER shall not unlawfully discriminate in violation of any federal,
state or local law, rule or regulation against any person on the basis of race, color,
religion, sex, national origin or ancestry, age or disability.
12. Reports and Information:
12.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
12.2 Services Provider shall maintain all writings, documents and records
prepared or compiled in connection with the performance of this Agreement for a
minimum of four (4) years from the termination or completion of this or Agreement.
This includes any handwriting, typewriting, and printing, photo static, photographic
and every other means of recording upon any tangible thing, any form of
communication or representation including letters, words, pictures, sounds or
symbols or any combination thereof.
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13. Audits and Inspections: At any time during normal business hours and as often
as the CITY may deem necessary, there shall be made available to the CITY for
examination all of SERVICES PROVIDER'S records with respect to all matters
covered by this Agreement. SERVICES PROVIDER shall permit the CITY to audit,
examine, and make excerpts or transcripts from such records, and to make audits
of all contracts, invoices, materials, payrolls, records of personnel, conditions of
employment and other data relating to all matters covered by this Agreement.
14. Publication, Reproduction and Use of Material: No material produced in whole
or in part under this Agreement shall be subject to copyright in the United States
or in any other country. The CITY shall have unrestricted authority to publish,
disclose and otherwise use, in whole or in part, any reports, data or other materials
prepared under this Agreement.
15. Compliance with Laws: In performing the scope of services required hereunder,
SERVICES PROVIDER shall comply with all applicable laws, ordinances, and
codes of Federal, State, and local governments.
16. Changes: The CITY may, from time to time, request changes in the Scope of
Services to be performed hereunder. Such changes, including any increase or
decrease in the amount of SERVICES PROVIDER'S compensation, which are
mutually agreed upon by and between the CITY and SERVICES PROVIDER, shall
be incorporated in written amendments to this Agreement.
17. Termination: If, through any cause, SERVICES PROVIDER, its officers,
employees, or agents fails to fulfill in a timely and proper manner its obligations
under this Agreement, violates any of the covenants, agreements, or stipulations
of this Agreement, falsifies any record or document required to be prepared under
this agreement, engages in fraud, dishonesty, or any other act of misconduct in
the performance of this contract, or if the City Council determines that termination
of this Agreement is in the best interest of CITY, the CITY shall thereupon have
the right to terminate this Agreement, in part or in its entirety, by giving written
notice to SERVICES PROVIDER of such termination and specifying the effective
date thereof at least fifteen (15) days before the effective date of such termination.
SERVICES PROVIDER may terminate this agreement at any time by giving at
least sixty (60) days' notice to CITY.
In the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by SERVICES PROVIDER under this
Agreement shall, at the option of the CITY, become its property, and SERVICES
PROVIDER shall be entitled to receive just and equitable compensation for any
work satisfactorily complete hereunder.
Notwithstanding the above, SERVICES PROVIDER shall not be relieved of liability
to the CITY for damages sustained by the CITY by virtue of any breach of this
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Agreement by SERVICES PROVIDER, and the CITY may withhold any payments
to SERVICES PROVIDER for the purposes of set-off until such time as the exact
amount of damages due the CITY from SERVICES PROVIDER is determined.
This provision shall survive the termination of this agreement and shall not relieve
SERVICES PROVIDER of its liability to the CITY for damages.
18. Construction and Severability: If any part of this Agreement is held to be invalid
or unenforceable, such holding will not affect the validity or enforceability of any
other part of this Agreement so long as the remainder of the Agreement is
reasonably capable of completion.
19. Advice of Attorney: Each party warrants and represents that in executing this
Agreement. It has received independent legal advice from its attorney's or the
opportunity to seek such advice.
20. Entire Agreement: This Agreement contains the entire agreement of the parties
and supersedes any and all other agreements or understandings, oral of written,
whether previous to the execution hereof or contemporaneous herewith.
21. Public Records Act: Pursuant to Idaho Code Section 9-335, et seq., information
or documents received from the Contractor may be open to public inspection and
copying unless exempt from disclosure. The Contractor shall clearly designate
individual documents as "exempt" on each page of such documents and shall
indicate the basis for such exemption. The CITY will not accept the marking of an
entire document as exempt. In addition, the CITY will not accept a legend or
statement on one (1) page that all, or substantially all, of the document is exempt
from disclosure. The Contractor shall indemnify and defend the CITY against all
liability, claims, damages, losses, expenses, actions, attorney fees and suits
whatsoever for honoring such a designation or for the Contractor's failure to
designate individual documents as exempt. The Contractor's failure to designate
as exempt any document or portion of a document that is released by the CITY
shall constitute a complete waiver of any and all claims for damages caused by
any such release.
22. Confidentiality: Services Provider understands and acknowledges that all tests
and results (confidential information) are intended solely for the City. Services
Provider agrees to hold all confidential information in confidence and will not
disclose the confidential information to any person or entity without the express
prior written consent of City.
23. Applicable Law: This Agreement shall be governed by and construed and
enforced in accordance with the laws of the State of Idaho, and the ordinances of
the City of Meridian.
24. Approval Required: This Agreement shall not become effective or binding until
approved by the City of Meridian.
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CITY OF MERIDIAN AMERICAN CLEANING SERVICE
BY: BY:
BY: -
KEITH WATTS, Procurement Manager ELI SCHMOEGER, President
Dated: 10-20-2020 Dated: 10/7/2020
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EXHIBIT A
SCOPE OF SERVICES
1. General
This Contract establishes the standard for janitorial services at various City facilities. The
Service Provider shall provide all management, supervision, labor, materials, supplies,
transportation of owner supplied supplies to each facility, and equipment (except as
otherwise provided), and will plan, schedule, coordinate and assure effective performance
of all services described herein. The Service Provider will be required to provide janitorial
and related services in accordance with the specifications of this solicitation. All services
shall be performed in the highest professional manner, and in accordance with all
applicable, current industry standards, regulations, codes and statutes. Unless the means
or methods of performing a task are specified elsewhere in this contract, Service Provider
shall employ methods that are generally accepted and used by the industry. Contract
oversight is by the Building Maintenance Technician or their designated representative.
2. Silence of Specifications
The apparent silence of these specifications as to any detail or to the apparent omission
from it of a detailed description concerning any point, shall be regarded as meaning that
only the best commercial practices are to prevail. All interpretations of these specifications
shall be made on the basis of this statement.
3. Service Locations
The work shall be performed at the City locations identified in this section. The City
reserves the right to add or delete locations.
LOCATION ADDRESS SQUARE FOOTAGE
(Estimated area of
service)
City Hall 33 E Broadway 100,000
Police Station 1401 E. Watertower 32,9500
Administration Building
Police Station 1401 E. Watertower 540
K-9 Building
Police Station 1223 E. Watertower 12,700
Public Safety Training
Center PSTC
Water Administration 2235 NW 81" St. 8,000
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Wastewater Resource 3401 N. Ten Mile 12,200
Recovery Facility —
Administration Building
Wastewater Resource 3401 N. Ten Mile 3,600
Recovery Facility —
Controls Building
Wastewater Resource 3401 N. Ten Mile 2,500
Recovery Facility — Lab
Building (non-lab area
only for internal cleaning)
Parks and Recreation 1700 E. Lanark 2,500
Maintenance Building
Community Center 213 E Idaho 4,200
Fire Station 1 540 E. Franklin Road 6,000 livable
Fire Station 2 2401 N. Ten Mile Road 2,300 livable
Fire Station 3 3545 N. Locust Grove 2,300 livable
Fire Station 4 2515 S. Eagle Road 2,300 livable
Fire Station 5 6001 N Linder Road 2,300 livable
Fire Station 6 1435 W. Overland 7,029 livable
Fire Safety Center 1901 E. Leighfield 920
'Measurements are approximations only. It is up to the Service Provider to field-verify dimensions to satisfy their needs.
4. Schedule of Services
Work is to be performed outside of the City's regularly scheduled business hours except
where otherwise specified. All tasks are to be completed on their designated service days.
Service schedule cannot be altered without prior approval from the City's Building
Maintenance Technician. All regular janitorial personnel must work the same continuous
shift.
5. Observed Holidays
City observed holidays are listed below. City facilities are closed on these days and
services are not required except where otherwise specified. Scheduled services that fall
on a holiday are to be performed the next business day. Observed holidays are:
• New Year's Day
• Martin Luther King/Human Rights Day
• President's Day
• Memorial Day
• Independence Day
• Labor Day
• Veterans Day
• Thanksgiving Day
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• Christmas Day
6. Minimum Qualifications of Service Provider
Service Provider must meet the minimum qualifications set forth to be considered eligible
to provide the proposed service. Service Provider must:
A. Be a company that has been in business and performing services specified herein
for a minimum of five (5) consecutive years.
B. Possess and keep in force all licenses, certifications, bonds and permits required
to furnish and perform the services specified herein.
C. Possess the ability to commit sufficient staffing, equipment and materials to perform
the work required (with the exception of restorative carpet cleaning services).
7. Qualifications of Service Provider's Personnel
A. All matters and costs pertaining to the recruitment, screening, City required
background screening, hiring and retention of personnel shall be the exclusive
responsibility of the Service Provider. These matters shall be done fully in
compliance with existing statutes and regulations pertaining to affirmative action,
non-discrimination, wage and hour and any other stipulations germane to prudent
personnel management.
B. All personnel used by the Service Provider shall be subject to review and approval
by the City. The City reserves the right to demand the removal of any employee
who is deemed unacceptable for any reason.
C. All work by contract personnel shall be performed in a professional, courteous
manner. Discourtesy, rudeness, or the use of profanity will not be tolerated, and
shall be grounds for immediate removal of the offending employee from performing
work under any contract awarded as a result of this specification.
8. Staffing Levels:
Service provider shall maintain an adequate number of employees to satisfactorily
perform scheduled tasks. Service Provider will provide an adequate number of trained
cleaning personnel each day to ensure that all cleaning services herein specified are
accomplished. It is the Service Provider's responsibility to determine and furnish the
total staff-hours required to meet the requirements of the service level agreement. The
Service Provider shall provide onsite supervision at City Hall. Supervisor will be
responsible for staff at all locations.
Service Provider will ensure that all employees working within City facilities can read
and understand warning signs that are written in English.
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The Service Provider shall provide onsite supervision to assure competent
performance of the work during the scheduled hours. The Service Provider or
authorized agent will make daily routine inspections prior to leaving for the day to
ensure that the work is performed as required by this Contract. The Service Provider's
job manager and supervisors must be literate and fluent in the English language,
because of the necessity to read chemical labels, job instructions and signs, as well
as the need for conversing with management personnel. The Service Provider's on
site supervisor must also be literate and fluent in the primary language of the Janitorial
staff. All supervisors shall have an intimate knowledge of the various cleaning tasks,
equipment and materials so as to be able to maintain and control an effective
inspection and follow-up program. The supervisor shall be authorized to represent and
act for the Service Provider.
The Service Provider shall provide and equip each shift supervisor with a
communication device such as a cell phone or similar independent communication
device.
9. Staff Training:
Service Provider shall comply with the OSHA Standard as it pertains to the training,
safety and equipment needed for all employees engaged in Janitorial service. Service
Provider shall be responsible for compliance on date of Contract acceptance.
Proposer shall furnish information about the training programs for managers,
supervisors and workers covering the following categories: Include training for 1)
general cleaning, 2) floor work, 3) carpet cleaning and 4) OSHA standards.
Describe in detail your firm's training procedures for complying with above regulations.
10. Cleaning Standards: The following cleaning standards shall be used on a daily
basis and during the quality assurance inspection process to assess the quality of
cleaning.
A. Building and Elevator Mats, Carpets, Floors, Cove Bases, Corners,
Thresholds, and Stairwell Landings and Steps
1 . Shall be free of dust, cobwebs, spots, stains, gum, dirt and debris without
causing damage.
2. Shall appear visibly and uniformly clean. Adjoining walls, doors and floor
surfaces shall also be free of dust, soil and cleaner residue.
3. Hard/resilient floors shall have multiple coats of a slip-resistant seal and
finish applied that result in a consistent high-shine, unless otherwise
directed by CITY.
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B. Building and Elevator Walls, Ceilings, Wainscot and Ledges
1 . Shall be free of dust, cobwebs, soil, spots and stains without causing
damage.
2. Elevator walls and ceiling shall be polished to a high-shine and shall appear
streak-free, film-free and uniformly clean.
3. Elevator buttons and surround, inside and outside of the car, shall be
disinfected.
C. Building and Elevator Doors
1 . Doors shall be free of dust, cobwebs, soil, spots and stains without causing
damage.
2. Elevator doors shall be polished to a high-shine and shall appear streak-
free, film-free and uniformly clean.
3. Handles, push plates, crash bar apparatus, and kick plates on doors shall
be polished to a high-shine and shall appear streak-free, film free and
uniformly clean.
4. Handles, push plates and crash bar apparatus shall be disinfected.
D. Glass and Metal Surfaces
1 . Shall appear streak-free, film-free and uniformly clean. This includes the
elimination of dust and soil from sills, ledges and heat registers.
E. Water Fountains
1 . Shall be free of dust, cobwebs, soil, scale and water spots without causing
damage. Bright work shall be disinfected and polished to a streak-free
shine. Pushbars shall be cleaned and disinfected. Water fountains shall
appear visibly and uniformly clean. This includes the elimination of film and
cleaner residue.
F. Stairwell Handrails, Related Surfaces, Exposed Mechanical and Structural
Elements, Window Sills and Ledges
1 . Shall be free of dust, cobwebs, dried-soil and soil without causing damage.
These surfaces shall appear visibly and uniformly clean. This included the
elimination of film, streaks, lint, standing water, cleaner residue or film.
G. Restrooms
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Special Note: Maintaining a sanitary restroom environment that minimizes the
possibility of cross-infection is considered of the highest priority by CITY.
Sanitation levels shall be closely monitored by inspection, and approved testing
methods.
1 . Dispensers and hardware shall be free of dust, dried-soil, bacteria and soil
without causing damage. Bright work shall be uniformly cleaned, disinfected
and shall appear visibly and uniformly clean. This includes the elimination
of film, streaks and cleaner residue. Dispensers shall be refilled when
required with proper expendable supply item. No cleaning agents are to
come in contact with fixture sensors.
2. Sinks shall be free of dust, bacteria, soil, cleaner residue and soap film
without causing damage. They shall appear visibly and uniformly clean, and
polished-dry. This includes the elimination of streaks, embedded soil, film
and water spots.
3. Counters shall be free of dust, cobwebs, bacteria, and soil without causing
damage. Surfaces shall be uniformly cleaned, disinfected and shall appear
visibly and uniformly clean.
4. Mirrors shall be free of dust and soil. Mirrors and surrounding metal
framework shall appear streak-free, film-free and uniformly clean.
5. Toilets, toilet seats and urinals shall be free of dust, cobwebs, bacteria, soil,
organic matter, cleaner residue and scale without causing damage. These
fixtures shall appear visibly and uniformly clean, disinfected and polished-
dry. This includes the elimination of streaks, film and water spots.
6. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean,
disinfected and polished-dry. This includes the elimination of streaks and
film.
7. Waste containers shall have contents removed and can liners replaced.
Inside and outside of the container shall be cleaned and disinfected.
Containers shall appear visibly and uniformly clean. This includes the
elimination of streaks, foodstuff and the presence of an offensive odor
emitting from the container.
H. Air Vents
1 . Shall be free of dust, cobwebs, and soil. This also pertains to air distribution
units and exhaust vents. They shall appear visibly and uniformly clean.
I. Light Fixtures
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Item#5.
1 . Light fixtures shall be free of dust, cobwebs, and soil without causing
damage. Diffusers shall remain in proper position and appear streak-free
and uniformly clean.
J. Counters and Office Equipment
1 . Shall be free of dust, cobwebs, dried-soil and soil without causing
damage. They shall appear visibly and uniformly clean.
K. Waste and Recycling Containers
1 . Waste container contents shall be removed from waste containers and can
liners replaced, as required. Inside and outside of the container shall be
cleaned and disinfected monthly, at a minimum. Containers shall appear
visibly and uniformly clean. This includes the elimination of streaks,
foodstuff and the presence of an offensive odor emitting from the container.
2. Recycling containers shall be cleaned and disinfected monthly, at a
minimum. Containers shall appear visibly and uniformly clean. This
includes the elimination of streaks, foodstuff and the presence of any
offensive odor emitting from the container.
L. Furniture and Furnishings
1 . Common area, conference room, copier area furniture and equipment shall
be free of dust, cobwebs, dried-soil and soil without causing damage. They
shall appear visibly and uniformly clean. This includes the elimination of
cleaner residue, streaks and film. Individual office desks and work surfaces
will be cleaned by CITY of Meridian employee.
2. Tables and chairs shall be free of dust and soil. These surfaces shall
appear visibly and uniformly clean. Tables are to be wiped with cleaner
daily to remove all finger prints.
3. Lamps shall be free of dust, cobwebs, dried-soil and soil without causing
damage. Lamps shall appear visibly and uniformly clean. This includes the
elimination of streaks, cleaner residue and film.
4. Partitions and ledges shall be free of dust, cobwebs, soil and graffiti without
causing damage. Partitions shall appear visibly and uniformly clean. This
includes the elimination of streaks, film and cleaner residue.
5. Cabinets, refrigerator and microwave exterior tops, sides and front shall be
cleaned and free of dust, soil, cleaner residue and soap film. Sinks and
fixtures shall be clean and sanitized.
M. Miscellaneous Carpet Cleaning/Deep Machine Extraction
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1 . The professional cleaner shall use truck mounted, heavy duty hot-water
extraction method for cleaning of carpets (and upholstered chairs). All
cleaning methods and workmanship must be in strict accordance with
carpet and furniture manufacturer's requirements.
2. Carpets that are cleaned must be dry within seven (7) hours after
completion of work. The Service Provider shall supply and set up fans of
adequate size and in sufficient number to ensure carpets will be dry within
said time frame.
3. All Service Provider employees providing services must have a minimum of
five (5) years of verifiable commercial carpet cleaning experience.
4. The cleaning will take place during the weekend, or in the evening after
hours if approved by City
5. The cleaning operations frequency and locations are noted in the Task
Frequency Sheets of Exhibit B.
N. Janitor Closets and Storeroom
1 . Shelves - Shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment shall be stored
in an organized fashion, in their appropriate locations by neatly utilizing
shelving space.
2. Storeroom shall appear visibly and uniformly clean. Delivered supplies shall
be unpacked and stored, in an organized fashion, in their appropriate
locations by neatly utilizing shelving and storage space.
3. Janitor carts shall be free of dust, cobwebs, dried-soil and soil. They shall
appear visibly and uniformly clean. Supplies and equipment stored on
janitor carts shall also be free of dust and soil, and organized, neatly. Carts
shall be cleaned and disinfected monthly, at a minimum.
4. Walls shall be free of dust, cobwebs, dried-soil and soil without causing
damage. They shall appear visibly and uniformly clean. This includes the
elimination of film, streaks and cleaner residue.
5. Utility sinks shall be free of dust, cobwebs, soil, cleaner residue and soap
film. Utility sinks shall appear visibly and uniformly clean. This includes the
elimination of streaks, embedded soil, film and water spots.
6. Bright work shall be cleaned, de-scaled and polished.
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7. Floors shall be free of dust, dried-soil, gum, spots, stains and debris.
Hard/resilient floors shall have multiple coats of a slip-resistant seal and
finish applied that result in a consistent high-shine, unless otherwise
directed by CITY. Floors shall appear visibly and uniformly smooth and
clean. This includes the elimination of dust streaks, lint, standing water,
cleaner residue and film.
O. Trash Removal/Trash Containers/Recycle Containers
1 . Waste removal shall be to containers designated by CITY and shall be
deposited in such a manner that contents will not fly around causing a mess
or nuisance.
2. Waste containers shall be fitted with a liner.
3. Recycle bins in cubicles and office areas shall be emptied as necessary.
11. Security
1 . Service Provider will be responsible for compliance with all City security
requirements.
2. All doors and windows shall be closed and locked upon completion of cleaning
operations in the area. All areas shall be double-checked at end of shift to verify
the areas are secured. On occasion, certain areas that are normally open for
cleaning may be secured. In such a situation, cleaning shall take place only
upon request of the Building Maintenance Technician. Service Provider will not
enter any office where the door is closed.
3. Service Provider shall not duplicate any keys for premises unless directed to
do so by the Building Maintenance Technician. Service Provider/Supervisory
staff must promptly report any lost keys or need for additional keys to the
Building Maintenance Technician.
4. To avoid the possibility of tracing lost keys to the premises, the Service Provider
shall not put identification on any keys.
5. Service Provider will only access departments through the card reader access
doors.
A. Background Checks:
1 . Service Provider shall hire an independent security firm (specialist) to perform
background checks and fingerprinting on all employees, subcontractors,
vendors, delivery personnel, or others required to have regular access to the
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site. These checks will be conducted on an annual basis. Any prior
convictions for theft offenses, violent crimes, sexual offenses, and criminal
convictions will not be allowed. Cost of background checks will be borne by
the Service Provider. Employees working at the Police Department campus
will be required to go through an additional background check. The cost for
background checks will be borne by the service provider.
2. Service Provider shall submit a written plan to the City's site representative for
review and approval. The plan shall outline procedures proposed for
conducting background checks. Submittal shall also contain name and
qualifications of the security firm that will perform background checks.
3. The background checks shall check for outstanding warrants (both local and
national), verification of U.S. citizenship or appropriate work visa, and known
ties to terrorist groups. Only personnel whose background is clear of the listed
items shall be allowed to obtain security photo identification/access cards and
gain full access to the site. The Service Provider shall provide a list to the City
with personnel proposed to have site access privileges. Further the Service
Provider must certify that a background check has determined each individual
is clear of the listed items
B. Photo Identification/Access Cards:
1 . Security photo identification/access cards shall be worn at all times by on-site
personnel (Service Provider's employees, subcontractors, and others required
to have access to site). Only personnel that pass specified background check
shall be allowed to wear security photo identification/access cards.
2. Personnel will not be allowed to access site without security photo
identification/access cards. Personnel found on-site without photo
identification/access cards are to be immediately removed from site.
3. Security photo identification/access cards shall be issued by the City. The City
will supply up to 12 photo/identification/access cards the first year at no charge.
Additional photo identification/access cards will be at the cost of $20 each,
which will be the responsibility of the Service Provider. Lost or stolen cards
must be reported immediately and the Service Provider will be responsible for
replacement cost. Service Provider shall schedule arrangements with Building
Maintenance Technician and Security Coordinator.
C. Intrusion Alarms:
1 . Service Provider's personnel performing work at service locations equipped
with intrusion alarms will be responsible for disarming the alarm upon entering
the facility and arming the alarm upon exiting. City's Building Maintenance
Technician shall be responsible for furnishing instructions to the Service
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Provider's supervisory personnel on the correct procedures for operating each
intruder alarm system. Awarded Service Provider could be responsible for any
false alarm fees due to the improper use of the intrusion system. It shall be the
Service Provider's responsibility to instruct any temporary or replacement
personnel on the operation of the intruder alarm system.
12. Safety
The Service Provider shall be responsible for all necessary training relating to the
application of chemicals and the use of equipment as it relates to the Work. Service
Provider shall be solely responsible for initiating, supervising and maintaining all needed
safety precautions in connection with the Work (i.e. hazardous material communication,
blood borne pathogens, etc.). Service Provider shall take all necessary precautions for
the safety of, and provide for the necessary protection to prevent damage, injury or loss
to employees, bystanders, materials, equipment and property. In so doing, Service
Provider shall comply with the applicable rules and regulations of any regulatory body
(i.e. OSHA) having jurisdiction over the safety of persons or property. Service Provider
shall be liable for any resulting damage arising from its operations.
Service Provider will not compromise the safety of City employees or the public through
Service Provider's, Service Provider Employees, or Service Provider's Agents actions.
Service Provider may be required to maintain an incident log and report OSHA recordable
incidents to the Building Maintenance Technician within 24 hours of request.
13. Materials, Supplies and Equipment
A. Supplies
1 . Service Provider shall furnish all cleaning supplies and equipment necessary
to do the work.
CITY will furnish the following supplies: restroom and kitchenette soap,
restroom and kitchenette paper products, hand sanitizer dispenser product,
garbage bins plastic bags and restroom feminine products.
2. Ordering supplies will be done via email to the Building Maintenance
Technician.
3. Service Provider shall be responsible for transporting supplies from City Hall to
the individual service locations and stocking supplies in the Janitorial
Rooms/Closets.
4. Service Provider shall maintain owner furnished supplies.
5. Service Provider certifies that all materials, equipment, etc., used in the
performance of the Work meet all Occupational Safety and Health Act (OSHA)
and applicable environmental requirements.
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6. A complete list of cleaning materials, supplies and equipment to be used by
Service Provider shall be submitted to City prior to the commencement of the
Service Agreement. The list must show generic-type, brand name, model
number (if applicable), product name (if applicable) and catalogue number. In
the case of cleaning chemicals, a copy of the Safety Data Sheets (or Material
Safety Data Sheets if Safety Data Sheets are not yet available for the product)
must be provided.
7. All cleaning chemicals used by Service Provider shall be in compliance with
OSHA's Hazard Communication Standard (HCS).
B. Hazardous and Toxic Substances
Manufacturers and distributors are required by the Federal Hazardous
Communication Standard (29 CFR 1910.1200) to label each hazardous material or
chemical container, and to provide Material Safety Data Sheets to the purchaser.
Contractor must comply with these laws and must provide CITY with copies of the
Material Data Sheets five (5) days prior to performance of services or
contemporaneous with delivery of services. The CITY will require that the
Contractor maintain an onsite Material Safety Data Sheet three ring binder for all
chemicals and substances used in each facility. Binders shall be kept in the primary
janitorial closet in each facility.
C. Equipment
Service Provider will furnish and maintain in good working condition all the
necessary cleaning equipment required to maintain the facilities as specified in this
Scope of Services including, but not limited to, vacuum cleaners, mops, buffers,
strippers, scrubbing machines, extension poles, ladders and carpet extraction
equipment. Equipment (vacuums, buffers, pylons, buckets) will be kept clean by the
Service Provider and stored in a designated location when not in use.
14. Storage Space
A. City may provide some storage space at the various facilities for janitorial supplies
and equipment. Due to the limited amount of space, and storage space beyond
that which City is presently providing for janitorial equipment is the responsibility
of Service Provider.
B. Service Provider shall keep storage spaces neat a clean at all times and in
accordance with applicable fire codes, regulations and good housekeeping
standards.
15. Waste & Recycle Removal
All collected trash and recycling must be transported by Service Provider to area(s)
designated by the City. Each location will have a collection site(s).
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16. Reporting Problems
Janitorial staff shall report any operational or maintenance problems encountered during
the course of the work to their supervisor at the end of each shift. These issues shall be
communicated to the Building Maintenance Technician by Service Provider's supervisory
and/or managerial staff by 12:00 PM on the following business day. The supervisor will
alert City if supply stock is below two weeks.
17. Performance / Evaluation of Work
The level of cleaning is extremely important. Quality of work will be formally evaluated
through inspections scheduled by the Building Maintenance Technician at the CITY's
discretion.
Evaluation of work will include the following:
1 . Adherence to work schedule for all scheduled work tasks
2. Performance and quality of cleaning for scheduled work tasks
3. Adherence to all specifications and requirements of the contract documents
At a minimum, a semi-annual, in-person meeting must be conducted between the Service
Provider/Supervisor and the City to discuss performance/evaluation of work. It will be the
responsibility of the Service Provider to coordinate this meeting and to be prepared to
discuss the items listed below:
1 . Adherence to work schedule for all scheduled work tasks
2. Performance and quality of cleaning for scheduled work tasks
3. Repetition of violations of work tasks not performed during the month
4. Response time to correct substandard work
5. Adherence to all specifications and requirements of the contract documents
18. Inspections
A. Service Provider Lead/Supervisor will make daily routine inspections at each
location after services have been provided to ensure Service Provider's work is
performed as required by this Contract.
a. Service Provider will create a checklist for use in daily routine inspections
and review with City for approval before use. The checklist will be aligned
specifically with the contract "Task List" of services to be performed in
each facility at the designated times. It will be completed by indicating the
completion of tasks and will be signed by the Service Provider
Lead/Supervisor designating satisfactory completion of services. Service
Provider will provide the completed checklist to the Building Maintenance
Technician in electronic form the day after being completed.
B. CITY's Building Maintenance Technician or designee shall conduct regular
inspections of the premises to ensure compliance with the work required by this
contract.
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C. Extra work authorized by the Building Maintenance Technician will also be
inspected on a regular basis to ensure compliance with the standards of the City
and this contract.
D. The Service Provider's supervisor shall be available, upon request, for inspections
with the Building Maintenance Technician.
19. Service Complaints and Violation Substantiation Process
A. Service Complaints
Service Complaints from within the City will be dispositioned through a validation
process. Once a complaint is received the City will go through the following
process to validate its legitimacy and determine if it is a "Task Violation".
Process Outline:
1 . Complaint will be visually confirmed. If feasible, a picture with supporting
information will be obtained.
2. The City will cross check the complaint against the completed daily
"Checklist" from the Service Provider/Supervisor.
3. A determination of whether a service violation occurred or not will be
made by the City.
4. If a service violation has occurred, the Service Violation Penalties section
of this contract will be followed.
5. The findings of this process will be shared with the Service
Provider/Supervisor as per the "Communication" protocol of this
agreement.
B. Service Violations
Service Violations from the CITY's Building Maintenance Technician or designee
regular inspections to ensure compliance with the work required by this contract
will go through the following process.
Process Outline:
1 . A picture with supporting information will be obtained.
2. The City will cross check the service violation against the completed daily
"Checklist" from the Service Provider/Supervisor.
3. If a service violation has occurred, the Service Violation Penalties section
of this contract will be followed.
4. The findings of this process will be shared with the Service
Provider/Supervisor as per the "Communication" protocol of this
agreement.
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C. Service Violations must be corrected within two (2) hours for daily and weekly tasks
and 48 hours all other tasks. Failure to respond within the timeframe will be cause
for a $100 penalty for each service task.
D. Service Provider's Supervisor will notify Building Maintenance Technician once
deficiency is corrected and provide picture of correction. In the event that the
Building Maintenance Technician re-visits the deficiency noted as being corrected
and finds the deficiency not corrected, City will levy a $100 penalty for each time
the Service Provider has to be contacted again to address the deficiency.
20. Communications
Service Provider shall not contact clients unless specifically directed to by the Building
Maintenance Technician. All communication between CITY and SERVICE PROVIDER
shall be through the Building Maintenance Technician with email being the primary
method of communication and a phone call the secondary method of communication.
Service Provider/staff shall return Building Maintenance Technicians phone calls within
four (2) hours of receipt.
21. Service Violation Penalties
A. Service Provider will be allowed no more than one (1) substantiated service task
violation related to the non-performance or unsatisfactory performance of work
included in the Contract per month per location. City will levy a $100 penalty each
violation above that threshold.
B. In the case of non-performed work, CITY may:
1 . Withhold from Service Provider's invoice all billings associated with that
location for non-performed work as set out in Contract.
2. Perform the services with CITY personnel or other means.
C. In the case of unsatisfactory work, CITY may:
1 . Withhold payment from Service Provider's invoice all billings associated
with that location for unsatisfactory work as set out in Contract.
2. Perform the services with CITY personnel or other means.
D. In the event of a repeated violation of any task at an individual location, an
escalation penalty of an additional $100 shall be assessed for each substantiated
task violation at that location. This penalty should be considered cumulative and
unlimited for each violation of the same task, and will be in effect for each year of
the contract. Substantiated task violations will be tracked, documented and
reported on to insure proper assessment of any such penalty.
E. Should CITY elect options B.2 and C.2 above, CITY will also deduct all costs,
including administrative costs, incurred by CITY to obtain satisfactory completion
of the services.
F. Repeated instances of non-performance or non-satisfactory performance will be
grounds for termination of the Contract for the default pursuant to the terms of the
Contract.
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G. If the Service Provider fails to perform the work required by the terms of the
Contract and subsequent work requests in a diligent and satisfactory manner, the
City may terminate said Contract, and perform or cause to be performed all or any
part of the work needed to complete and/or correct same. The Service Provider
agrees that it will reimburse the City for any expense incurred therefrom, and the
City, at its election, may deduct said amounts from any sum owing the Service
Provider. The waiver by the City of a breach of any provision of the contract by the
Service Provider shall not operate or be construed as a waiver of any subsequent
breach by the Service Provider.
22. Turning Off Lights
Janitorial staff is expected to turn off all lights as they complete their work with the
exception of those that are designated to remain on as determined by City.
23. Lost and Found
Service Provider shall be responsible for ensuring that all articles found by its personnel
are turned in to the nearest City lost and found location, as managed by City or agent in
charge of such articles, not later than by the end of each shift.
24. Suspension of Work
CITY unilaterally may order Service Provider, in writing, to suspend, delay or interrupt
all or any part of the work for such period of time as they may determine to be in the
best interest of CITY. Reasons may include, but are not limited to, the following:
A. Fire or other casualty, which renders the facility or any part thereof, unfit for
occupancy or use immediately.
B. Interruption of facility services or systems, such as utilities, elevator, plumbing,
electrical, heating/cooling systems, which renders the facility or any part thereof
unfit for occupancy or use immediately.
C. A facility or any part thereof remaining vacant or unoccupied immediately by virtue
of CITY relocating the occupants to another facility, or performing remodeling,
renovations, and/or construction within a facility or part thereof.
25. Notice of Suspension of Work
CITY will give notice of suspension of work and effective date as follows:
A. If work suspension is due to 23 "A" or "B" above, verbal notice will be given within
twenty-four (24) hours of effective date, written confirmation to follow.
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B. If suspension is due to 23 "C" above, written notice will be given at least ten (10)
working days in advance prior to effective date.
C. Reduction in payment during a suspension period will be calculated on prorated
basis of the proportion of the monthly rate listed on the Proposal Form.
26. Interrupted Service
In the event that CITY declares an emergency due to road or weather conditions or other
reasons, and the building is closed for the day or opens late, or closes early, CITY may
grant excused absences to Service Provider's employees or may require Service Provider
to have the employees make up the lost time in order to complete the Janitorial duties.
Service Provider must make every effort to provide Janitorial services, particularly if the
occurrence is on a Friday or is on a day preceding a holiday. Work should be performed
during the holiday or weekend so that the building will be cleaned prior to office hours on
the following work day.
27. Conduct of Employees
Employees of Service Provider, while performing work under this contract, will not:
A. Remove any CITY of Meridian property or personal property, equipment, monies,
forms, or any other item from their place.
B. Engage in horseplay or loud boisterous behavior.
C. Play amplified sound equipment.
D. Be under the influence of alcohol or drugs.
E. Smoke within the building.
F. Bring unauthorized personnel to job site (e.g., relatives, friends, guests and
children).
G. Turn on or off or use any CITY equipment other than Service Provider's equipment.
H. Use any CITY telephone except a telephone designated by the building
management for the purpose of business under this contract.
I. Open any desk, file cabinet, storage cabinet or refrigerator.
J. Disturb or remove any article from desks.
K. Consume any food or beverage, other than that brought with the employee or
purchased from vending machines, and only in areas designated by the building
management for regular breaks.
L. Engage in long conversations with visitors or other individuals.
M. Take photographs of the building or its content.
N. Remove any documents, records, forms or paper of any kind which is not either in
trash cans or clearly marked as trash.
O. Engage in any activity which is not in the best interest of CITY or is otherwise
detrimental to the performance of this Contract. If an employee arrives to the work
site and their actions suggest intoxication, this person will be asked to confine their
presence to a waiting area while a contract supervisor is contacted to the purpose
of escorting the employee away from the building safely.
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P. Enter any office where the door is closed.
28. Discipline or Discharge of Employees
Any Service Provider's employee whose employment or performance is objectionable to
CITY shall be immediately transferred from the premises. A request by CITY to transfer
an employee shall not constitute an order to discipline or discharge the employee. All
actions taken by the Service Provider in regards to employee discipline shall be at the
sole discretion of the Service Provider. The department shall be held harmless in any
disputes the Service Provider may have with the Service Provider's employees. This shall
include, but is not limited to, charges of discrimination, harassment, and discharge without
just cause.
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EXHIBIT B
City Hall
General Cleaning Throughout (includes elevators and bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
through
Friday
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and X
debris,then remove
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X
floors
Strip all tile and linoleum Semi-Annually
floors and apply wax and
sealer
Wipe down elevator walls X
and ceiling with appropriate
streak free cleaner
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
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Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls X
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins 2X Tues and Thur
Hand clean server room Semi-Annually
floors
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Clean and wet mop X
stairwells
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X As needed
Clean and disinfect X
counters, table tops, sinks,
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry X
work area counter surfaces
Pour water into floor drains X
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Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Clean and sanitize all X
bathroom floors
Check and refill toilet paper X
dispensers
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height at all
areas other than Council
Chambers and Historical
Society
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
City Hall Lobby
Dust main entry raised Annually Schedule with City for
artwork approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
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of door frame height at City
Hall main entry vestibule
interior wall
Clean both sides of interior Annually
wall glass from the top of
door frame height to ceiling
at City Hall main entry
vestibule interior wall
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height at
Council Chambers and
Historical Society
Initial Point Art Gallery
Clean and remove dead Annually Schedule with City for
insects and debris from high approval
window sills and framed
ledges
Day Porter Duties
Clean front entrance doors X Between Hours of 1:00
and glass, sweep, mop, and 2:30
empty trash bins and
vacuum as needed,wipe
down employee breakroom,
check and replace paper
towels and soap in
dispensers at kitchenettes,
break areas and bathrooms
as needed, and other duties
as needed or assigned
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Police Station Admin
General Cleaning Throughout (includes elevators and bathrooms)to be Provided During
Normal Business Hours
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
through
Friday
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Item#5.
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and X
debris,then remove
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Deep machine extraction of Semi-Annually Schedule with City for
carpets with mounted unit approval
(Public Meeting Room,
Patrol Room, Briefing Room)
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Wipe down elevator walls X
and ceiling with appropriate
streak free cleaner
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
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Spot clean partition walls X
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins 2X Tues and Thurs
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates Between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Clean and wet mop X
stairwells
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X
Clean and disinfect X
counters, table tops, sinks,
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry X
work area counter surfaces
Dust and polish shared X
workstations, bookshelves,
chairs, and electronics in
Patrol (including shift
Sargent offices and small
report rooms)
Pour water into floor drains X
Page 70
Item#5.
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Clean and sanitize all X
bathroom floors
Check and refill toilet paper X
dispensers
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually
wall glass from top of door
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Police Station K-9
Page 71
Item#5.
General Cleaning Throughout (includes bathrooms) to be Provided During Normal Business
Hours
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
through
Friday
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins X
Clean and polish door kick Spot clean as needed
plates between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
Page 72
Item#5.
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X As needed
Clean, damp wipe and dry X
work area counter surfaces
Pour water into floor drains X
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Clean and sanitize all X
bathroom floors
Check and refill toilet paper X
dispensers
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wipe down gym equipment X
with an approved
disinfectant
Close Out Procedures
Insure all exterior doors are closed and locked; Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Police Station PSTC
Page 73
Item#5.
General Cleaning Throughout (includes bathrooms) to be Provided During Normal Business
Hours
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and X
debris,then remove
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls X
Page 74
Item#5.
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins 2X Tues and Thur
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X
Clean and disinfect X
counters, table tops, sinks,
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry X
work area counter surfaces
Pour water into floor drains X
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Page 75
Item#5.
Clean and sanitize all X
bathroom floors
Check and refill toilet paper X
dispensers
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Wipe down mats and X
equipment with approved
sanitizer in Mat Room
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Water Department Admin
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Thoroughly clean and 2X Task to be performed
vacuum carpet, mats and Tuesday and Thursday
rugs using a beater
bar/brush type vacuum
(includes removing all spots
Page 76
Item#5.
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and 2X Task to be performed
debris,then remove Tuesday and Thursday
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds 2X Task to be performed
then wipe clean with Tuesday and Thursday
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls 2X As needed
Empty trash bins (replace 2X Task to be performed
trash liners semi-weekly at a Tuesday and Thursday
minimum)
Empty recycling bins 2X Task to be performed
Tuesday and Thursday
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch 2X Task to be performed
points (light switches, door Tuesday and Thursday
Page 77
Item#5.
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas 2X As needed
Clean and disinfect 2X Task to be performed
counters, table tops, sinks, Tuesday and Thursday
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry 2X Task to be performed
work area counter surfaces Tuesday and Thursday
Pour water into floor drains 2X Task to be performed
Tuesday and Thursday
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect 2X Task to be performed
bathroom toilets, urinals, Tuesday and Thursday
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and 2X Task to be performed
bright work Tuesday and Thursday
Clean and sanitize all 2X Task to be performed
bathroom floors Tuesday and Thursday
Check and refill toilet paper 2X Task to be performed
dispensers Tuesday and Thursday
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Page 78
Item#5.
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking 2X Task to be performed
fountains Tuesday and Thursday
Check and refill towel 2X Task to be performed
dispensers, soap dispensers, Tuesday and Thursday
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Parks Maintenance
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Thoroughly clean and 2X Task to be performed
vacuum carpet, mats and Tuesday and Thursday
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and 2X Task to be performed
debris,then remove Tuesday and Thursday
Page 79
Item#5.
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds 2X Task to be performed
then wipe clean with Tuesday and Thursday
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls 2X As needed
Empty trash bins (replace 2X Task to be performed
trash liners semi-weekly at a Tuesday and Thursday
minimum)
Empty recycling bins 2X Task to be performed
Tuesday and Thursday
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch 2X Task to be performed
points (light switches, door Tuesday and Thursday
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Page 80
Item#5.
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas 2X As needed
Clean and disinfect 2X Task to be performed
counters, table tops, sinks, Tuesday and Thursday
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry 2X Task to be performed
work area counter surfaces Tuesday and Thursday
Pour water into floor drains 2X Task to be performed
Tuesday and Thursday
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect 2X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and 2X
bright work
Clean and sanitize all 2X
bathroom floors
Check and refill toilet paper 2X
dispensers
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking 2X
fountains
Check and refill towel 2X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Page 81
Item#5.
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Community Center
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and X
debris,then remove
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Page 82
Item#5.
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls X As needed
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins 2X Tues and Thur
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X As needed
Clean and disinfect X
counters, table tops, sinks,
fixtures, front of
refrigerators and
microwaves at kitchens,
Page 83
Item#5.
break areas and
Department kitchenettes
Clean, damp wipe and dry X
work area counter surfaces
Pour water into floor drains X
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Clean and sanitize all X
bathroom floors
Check and refill toilet paper X
dispensers
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Page 84
Item#5.
Homecourt
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Sunday Weekly Monthly Quarterly Notes
Through
Saturday
Thoroughly clean and X
vacuum carpet, mats and
rugs using a beater
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and X
debris,then remove
stains/spills with non-
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds X
then wipe clean with
appropriate cleaner
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls X As needed
Page 85
Item#5.
Empty trash bins (replace X
trash liners semi-weekly at a
minimum)
Empty recycling bins 2X Tues and Thur
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch X
points (light switches, door
automatic opener controls,
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas X As needed
Clean and disinfect X
counters, table tops, sinks,
fixtures, front of
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry X
work area counter surfaces
Pour water into floor drains X
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect X
bathroom toilets, urinals,
sinks, counters partitions,
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and X
bright work
Clean and sanitize all X
bathroom floors
Page 86
Item#5.
Check and refill toilet paper X
dispensers
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking X
fountains
Check and refill towel X
dispensers, soap dispensers,
hand sanitizer dispensers,
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Sweep baseboards with X
small broom (pull away
moveable bleachers)
Sweep entire basketball X
courts with large push
broom
Wet mop spills and stains X
Dust bleachers X
Clean gym floor of any gum X
Auto scrub hardwood floors X
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 1
Page 87
Item#5.
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Deep machine extraction of Annually Schedule with City for
fabric recliners with approval
mounted unit
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 2
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Deep machine extraction of Annually Schedule with City for
fabric recliners with approval
mounted unit
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Page 88
Item#5.
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 3
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Deep machine extraction of Annually Schedule with City for
fabric recliners with approval
mounted unit
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 4
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Page 89
Item#5.
Deep machine extraction of Semi-Annually Schedule with City for
carpets with mounted unit approval
(hallway and living area)
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
(all carpeted areas)
Deep machine extraction of Annually Schedule with City for
fabric recliners approval
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked; Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 5
General Cleaning Throughout (includes bathrooms)
Task Frequency
Task Monday Weekly Monthly Quarterly Notes
Through
Friday
Deep machine extraction of Semi-Annually Schedule with City for
carpets with mounted unit approval
(hallway and living area)
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
(all carpeted areas)
Deep machine extraction of Annually Schedule with City for
fabric recliners with approval
mounted unit
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
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Item#5.
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Station 6
General Cleaning Throughout (includes bathrooms)
Task Task Frequency Notes
Monday Weekly Monthly Quarterly
Through
Friday
Deep machine extraction of Annually Schedule with City for
fabric recliners with approval
mounted unit
Scrub and buff hard surface Annually Schedule with City for
floors approval
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Seal all concrete floors Annually Schedule with City for
approval
Dust horizontal surfaces Semi-Annually Schedule with City for
above 70 inches. This approval
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Professionally steam clean Annually Schedule with City for
all bathroom shower walls approval
and floors and reseal grout
Deep clean bathroom X Schedule with City for
shower curtains and door approval
panel enclosures
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Item#5.
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Fire Safety Center
General Cleaning Throughout (includes bathrooms)
Task Task Frequency Notes
Monday Weekly Monthly Quarterly
Through
Friday
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Machine clean hard surface Annually Schedule with City for
floors and baseboard approval
(includes buffing)
Strip all tile and linoleum Annually Schedule with City for
floors and apply wax and approval
sealer
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
WRRF Admin
General Cleaning Throughout (includes elevators and bathrooms)
Task Task Frequency Notes
Monday Weekly Monthly Quarterly
Through
Friday
Thoroughly clean and 3X Task to be performed
vacuum carpet, mats and Monday, Wednesday,
rugs using a beater and Friday
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
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Item#5.
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and 3X Task to be performed
debris,then remove Monday, Wednesday,
stains/spills with non- and Friday
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds 3X Task to be performed
then wipe clean with Monday, Wednesday,
appropriate cleaner I and Friday
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Wipe down elevator walls X
and ceiling with appropriate
streak free cleaner
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls X As needed
Empty trash bins (replace 3x Task to be performed
trash liners semi-weekly at a Monday, Wednesday,
minimum) and Friday
Empty recycling bins 2X Tues and Thur
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Page 93
Item#5.
Clean and disinfect all touch 3X Task to be performed
points (light switches, door Monday, Wednesday,
automatic opener controls, and Friday
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Clean and wet mop X
stairwells
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas 3X As needed
Clean and disinfect 3X Task to be performed
counters, table tops, sinks, Monday, Wednesday,
fixtures, front of and Friday
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry 3X Task to be performed
work area counter surfaces Monday, Wednesday,
and Friday
Pour water into floor drains 3X Task to be performed
Monday, Wednesday,
and Friday
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As Needed
Clean and disinfect 3X Task to be performed
bathroom toilets, urinals, Monday, Wednesday,
sinks, counters partitions, and Friday
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and 3X Task to be performed
bright work Monday, Wednesday,
and Friday
Page 94
Item#5.
Clean and sanitize all 3X Task to be performed
bathroom floors Monday, Wednesday,
and Friday
Check and refill toilet paper 3X Task to be performed
dispensers Monday, Wednesday,
and Friday
Machine clean bathroom X
floors and baseboard
(includes buffing)
Clean and sanitize drinking 3X Task to be performed
fountains Monday, Wednesday,
and Friday
Check and refill towel 3X Task to be performed
dispensers, soap dispensers, Monday, Wednesday,
hand sanitizer dispensers, and Friday
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked; Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
WRRF Controls
General Cleaning Throughout (includes bathrooms)
Task Task Frequency Notes
Daily Weekly Monthly Quarterly
Thoroughly clean and 3X Task to be performed
vacuum carpet, mats and Monday, Wednesday,
rugs using a beater and Friday
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Page 95
Item#5.
Vacuum loose dirt and 3X Task to be performed
debris,then remove Monday, Wednesday,
stains/spills with non- and Friday
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds 3X Task to be performed
then wipe clean with Monday, Wednesday,
appropriate cleaner I and Friday
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Dust horizontal surfaces up X
to 70 inches. This includes
shelves, moldings, ledges,
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls 3X As needed
Empty trash bins (replace 3X Task to be performed
trash liners semi-weekly at a Monday, Wednesday,
minimum) and Friday
Empty recycling bins 2X Tues and Thur
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch 3X Task to be performed
points (light switches, door Monday, Wednesday,
automatic opener controls, and Friday
door handles, push plates,
crash bar apparatus,
elevator control push
Page 96
Item#5.
buttons and surroundings
etc.)
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls in all areas 3X As needed
Clean and disinfect 3X Task to be performed
counters, table tops, sinks, Monday, Wednesday,
fixtures, front of and Friday
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry 3X Task to be performed
work area counter surfaces Monday, Wednesday,
and Friday
Pour water into floor drains 3X Task to be performed
Monday, Wednesday,
and Friday
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect 3X Task to be performed
bathroom toilets, urinals, Monday, Wednesday,
sinks, counters partitions, and Friday
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and 3X Task to be performed
bright work Monday, Wednesday,
and Friday
Clean and sanitize all 3X Task to be performed
bathroom floors Monday, Wednesday,
and Friday
Check and refill toilet paper 3X Task to be performed
dispensers Monday, Wednesday,
and Friday
Machine clean bathroom X
floors and baseboard
(includes buffing)
Page 97
Item#5.
Clean and sanitize drinking 3X Task to be performed
fountains Monday, Wednesday,
and Friday
Check and refill towel 3X Task to be performed
dispensers, soap dispensers, Monday, Wednesday,
hand sanitizer dispensers, and Friday
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
WRRF Lab (non-lab area inside cleaning only)
General Cleaning Throughout (includes elevators and bathrooms)
Task Task Frequency Notes
Daily Weekly Monthly Quarterly
Thoroughly clean and 3X Task to be performed
vacuum carpet, mats and Monday, Wednesday,
rugs using a beater and Friday
bar/brush type vacuum
(includes removing all spots
and stains smaller than a
dinner plate)
Mechanically agitate X
carpets, mats and rugs
Vacuum loose dirt and 3X Task to be performed
debris,then remove Monday, Wednesday,
stains/spills with non- and Friday
tracking, no-buildup cleaner
at hard surface floors
Vacuum door thresholds 3X Task to be performed
then wipe clean with Monday, Wednesday,
appropriate cleaner and Friday
Page 98
Item#5.
Deep machine extraction of Annually Schedule with City for
carpets with mounted unit approval
Scrub and buff hard surface X Schedule with City for
floors approval
Strip all tile and linoleum Semi-Annually Schedule with City for
floors and apply wax and approval
sealer
Wipe down elevator walls X Task to be performed
and ceiling with appropriate Monday, Wednesday,
streak free cleaner and Friday
Dust horizontal surfaces up X Task to be performed
to 70 inches. This includes Monday, Wednesday,
shelves, moldings, ledges, and Friday
windowsills, chair rails,
furniture tops, file cabinet
tops, bookcase tops, picture
frames, and similar surfaces.
Use a lightly treated cloth,
dusting mitts, or dust mop
(excludes desktops)
Dust horizontal surfaces X
above 70 inches. This
includes shelves, moldings,
picture frames ledges,
windowsills, pipes,
ductwork,vents, etc.
Spot clean partition walls 3X As needed
Empty trash bins (replace 3X Task to be performed
trash liners semi-weekly at a Monday, Wednesday,
minimum) and Friday
Empty recycling bins 2X Tues and Thur
Hand clean server room Semi-Annually Schedule with City for
floors approval
Clean and polish door kick X Spot clean as needed
plates between frequencies
Clean and disinfect all touch 3X Task to be performed
points (light switches, door Monday, Wednesday,
automatic opener controls, and Friday
door handles, push plates,
crash bar apparatus,
elevator control push
buttons and surroundings
etc.)
Clean and wet mop X
stairwells
Page 99
Item#5.
Dust all window blinds Annually Schedule with City for
(internal and external approval
windows)
Clean all window blinds with Annually Schedule with City for
no streak, no buildup approval
cleaner or ultra-sonic clean
(internal and external
windows)
Clean glass in doors (both X Spot clean as needed
sides) between frequencies
Spot clean walls 3X As needed
Clean and disinfect 3X Task to be performed
counters, table tops, sinks, Monday, Wednesday,
fixtures, front of and Friday
refrigerators and
microwaves at kitchens,
break areas and
Department kitchenettes
Clean, damp wipe and dry 3X Task to be performed
work area counter surfaces Monday, Wednesday,
and Friday
Pour water into floor drains 3X Task to be performed
Monday, Wednesday,
and Friday
Dust and clean air vents in X
walls and ceiling
Change air fresheners 2X As needed
Clean and disinfect 3X Task to be performed
bathroom toilets, urinals, Monday, Wednesday,
sinks, counters partitions, and Friday
shelving, dispensers, shower
walls and floors
Clean bathroom mirrors and 3X Task to be performed
bright work Monday, Wednesday,
and Friday
Clean and sanitize all 3X Task to be performed
bathroom floors Monday, Wednesday,
and Friday
Check and refill toilet paper 3X Task to be performed
dispensers Monday, Wednesday,
and Friday
Machine clean bathroom X
floors and baseboard
(includes buffing)
Page 100
Item#5.
Clean and sanitize drinking 3X Task to be performed
fountains Monday, Wednesday,
and Friday
Check and refill towel 3X Task to be performed
dispensers, soap dispensers, Monday, Wednesday,
hand sanitizer dispensers, and Friday
etc.
Wash exterior side of Semi-Annually Schedule with City for
exterior windows approval
Wash the interior side of Annually Schedule with City for
exterior windows approval
Clean both sides of interior X Spot clean as needed
wall glass from floor to top between frequencies
of door frame height
Clean both sides of interior Annually Spot clean as needed
wall glass from top of door between frequencies
frame height to ceiling
Close Out Procedures
Insure all exterior doors are closed and locked;Turn off all lights in each areas as the task in the area is
complete; All trash and recycling to be placed in designated areas; Cleaning supervisor to inspect daily
and ensure all work has been performed according to the contract and leave a check off sheet with
signature for City staff every day
Page 101
Item#5.
EXHIBIT C
MILESTONE / PAYMENT SCHEDULE
A. Total and complete compensation for this Agreement shall
not exceed $345,970.20.
LOCATION MONTHLY COST ANNUAL COST
City Hall Complex $ 13,800.00 $ 165,600.00
Police Station Admin
Building $ 3,600.00 $ 43,200.00
Police Station - K-9
Building $ 160.00 $ 1,920.00
Police Station Public
Safety Training Center
(PSTC) $ 1,350.00 $ 16,200.00
Water Administration $ 450.00 $ 5,400.00
Wastewater Resource
Recovery Facility—
Admin Building $ 880.00 $ 10,560.00
Wastewater Resource
Recovery Facility
Controls Building $ 350.00 $ 4,200.00
Wastewater Resource
Recovery Facility Lab
Building $ 350.00 $ 4,200.00
Parks and Recreation
Maintenance Building $ 220.00 $ 2,640.00
Parks and Recreation
Homecourt $ 6,800.00 $ 81,600.00
Community Center $ 550.00 $ 6,600.00
Page 102
Item#5.
Fire Station 1 $ 62.50 $ 750.00
Fire Station 2 $41.67 $ 500.04
Fire Station 3 $41.67 $ 500.04
Fire Station 4 $ 41.67 $ 500.04
Fire Station 5 $41.67 $ 500.04
Fire Station 6 $ 62.50 $ 750.00
Fire Safety Center $ 29.17 $ 350.04
Additional Services
Supervisor $ 40.00
Custodian $ 25.00
Day Porter $ 30.00
Callout
Services / $ 45.00
COVID clean
Emergency $ 65.00
Calls
Total billable hourly rate for janitorial services, inclusive of all costs, including
materials, equipment, supplies, labor, taxes, overhead, and any other cost
necessary for the completion of work with the exception of supplies for stocking
dispensers.
Page 103