Ferguson Enterprises Water Meter and Equipment Purchase PO Item#5.
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MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Sandra Ramirez Meeting Date: September 291h
Presenter: N/A Estimated Time: N/A
Topic: Purchase Order Approval
Recommended Council Action:
Approval of Water Meter and Equipment Purchase Order to Ferguson Enterprises for the Not-to-
Exceed amount of$1,320,050.00.
Background:
Approval of Purchase Order to Ferguson Enterprises for FY2021 New Water Meters and Related
Equipment for the Not-to-Exceed amount of $1,320,050.00 and authorize the Procurement
Manager to sign the Purchase Order. This purchase is in coordination with the previously
approved Sole Source dated 12/16/2014.
Page 123
Item#5. City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
60 - Enterprise Fund
3410 - Water - Operations
From 10/1/2020 Through 9/30/2021
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
52450 Water Meters
1,330,050.00 0.00 1,330,050.00 100.00%
Total OPERATING COSTS 1,330,05O.00 0.00 lr330,05O.00 100.00%
TOTAL EXPENDITURES 1,330,050.00 0.00 1,330,050.00 100.00%
Page 124
Date: 9/22/20 01:35:49 PM Pag
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PURCHASING AGENT
Item#5. E IDIAN - 33 East Broadway Avenue
Meridian, ID 83642
Phone: 208-888-4433 Fax: 208-887-4813
CITY OF MERIDIAN
SOLE SOURCE FORM
Date: 12-16-2014
Item or Service: Water Meter and Reading System Equipment- Perpetual
❑ Sole Source: Item is available from only one vendor. Item is one-of-a kind item
and is not sold through distributors. Manufacturer is a sole distributor.
Refer to instructions on 2nd page for completion.
JUSTIFICATION: (Attach additional pages if needed)
The City made the decision to switch over to Sensus Automated Water Meters several years ago and by doing
so greatly improved its water recording system by standardizing the radio frequency and communication
between meters and reading software. This standardization reduced the amount of time needed to complete
monthly reads and simplified data transactions required for the billing process. The Public Works Department
designated Sensus as the Sole Brand water meter for the City on November 1, 2011 in order to maintain this
reading capability and avoid data transfer issues encountered with the mixing of multiple meter brands.
Distributors for Sensus Metering Systems are assigned a specific geographic territory in which they are allowed
to sell Sensus products. They are prohibited from selling outside that assigned territory and risk being
terminated as a distributor should they "sell or attempt to sell Sensus Products outside their Territory' which
dictates a Sole Source for the supply of Sensus Water Meters. The City approved a sole source to United Pipe
& Supply on November 1, 2011. United Pipe has since gone out of Business and the manufacture (Sensus)
has assigned Furguson Enterprises as their replacement.
Ferguson Enterprises, with their Idaho, Washington, Oregon and Alaska branches, is an exclusive distributor of
Sensus Automated Meter Reading (AMR) and meter products for these regions. They are not permitted to sell
outside of these areas and distributors from other states are not permitted to sell to customers within these
boundaries.
*Please see attached the attached letter from Sensus Technologies which verifies the sole source designation.
CERTIFICATION:
I am aware of the requirements set forth in the City's Purchasing Policy&Procedures Manual for competitive bidding and the
established criteria for justification for sole source/sole brand purchasing. I have gathered technical information and have made
a concerted effort to review comparable/equal equipment. I hereby certify as to the validity of the information and feel confident
that this justification for sole source/sole brand meets the City's criteria and is accurate.
Council
Dennis Teller Approval Date: I '.CQ Mb
NAME
Purchasing
Approval:
Department anager P asing anager
Page 126
Item#5.
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Page 127