Ada County Dispatch Services Annual Renwal F
AGREEMENT NO. 12695-3-
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT
COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND
THE CITY OF MERIDIAN FOR FISCAL YEAR 2021
THIS RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT
COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE
CITY OF MERIDIAN FOR FISCAL YEAR 2021 (hereinafter referred to as "Agreement"),
by and between Ada County (hereinafter referred to as "County") and the City of Meridian, by
and through the Meridian Fire Department(hereinafter referred to as"City"or"Meridian Fire"),
also collectively or individually referred to as"Party"or"Parties,"is entered into for the purpose
of establishing a fire communication dispatch service for City to be supplied by County and for
the payment of consideration by City to County for the provision of said service. It is further
understood that, operationally, County means the Ada County Sheriff's Office (hereinafter
e
referred to as"ACSO").
WITNESSETH:
i
i WHEREAS, County and City entered into Agreement No. 12695 on April 26, 2018 to
allow County to furnish radio and telephone dispatch communication services and facilities to
City; and
WHEREAS,Agreement No. 12695 provided that it could be renewed upon re-execution
I� by both Parties for successive one-year periods beginning October 1 through and including
j September 30 of the following year; and
WHEREAS, County and City wish to renew Agreement No. 12695 for the term of
October 1, 2020 through September 30, 2021, under the same terms and conditions, except as
otherwise provided herein.
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 -PAGE 1
NOW, THEREFORE, the Parties hereby mutually agree as follows:
1. By the execution of this Agreement, both Parties hereby agree that Agreement
No. 12695 will be renewed for the term October 1, 2020 through September 30, 2021, and that
all terms and conditions of Agreement No. 12695 are hereby incorporated, as if set forth in full,
and shall remain in full force and effect unless otherwise provided herein.
2. In consideration of the foregoing and pursuant to this Agreement, City hereby
agrees to pay to County the sum of One Hundred Eight Thousand, Nine Hundred Seventy One
and 46/100 Dollars ($108,971.46) for the services provided to City, paid in equal portions
quarterly at the end of each quarter, to the ALSO, within thirty (30) days following receipt of
invoice. Said total amount shall be invoiced by ACSO in time for City to issue final payment to
the ACSO no later than September 30, 2021.
3. Appropriation. City's obligations under this Agreement to provide payment as
described herein shall be subject to and dependent upon appropriations being made by the
Meridian City Council for such purpose. The Meridian Fire Chief, in preparing Meridian Fire's
Fiscal Year 2021 budget, shall include in the proposed budget amount noted herein, which will
be duly considered by the Meridian City Council along with the other proposed expenditures for
Fiscal Year 2021.
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RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 - PAGE 2
I
IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the
following dates:
ADA COUNTY CITY OF MERIDIAN
Board of Ada County Commissioners
Robert E. Sin3iskwyor
Ken r Kenyon, ommission r
AlSigned thiS22nd day of September ,2020 .
Dia i do, o si M,
v ATTEST:
..
r
Patrick Malloy,Commissl6nerV
Meridian dfiy Clerk
`SId" Chris Johnson
Signed this_ ay of OC�tr ,20�O
ATTEST:
Phil McGrane,Ada County Clerk
by Katie Reed,Assistant Deputy Clerk
Ada County SheriT s Offic
n•
Step en Ifartlett,A a County Sheriff f�
Signed this Pday of `'1 ,20,V
E ,
i
i
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 -PAGE 3
Appendix A
Projected Costs of Services
Fire Contracts FY2021
[I page attached]
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 —APPENDIX A
FY 2021 Fire/ EMS Dispatch Contract
12 Positions Billed
Agency 2019 Runs Percent of Total Annual Amt Qtr Amount % inc vs FY20
Boise Fire 21,683 30.44% $ 303,822.57 $ 75,955.64 6%
Whitney Fire 3,146 4.42% $ 44,081.81 $ 11,020.45 185%
Meridian Fire 7,777 10.92% $ 108,971.46 $ 27,242.86 10%
Eagle Fire 2,586 3.63% $ 36,235.08 $ 9,058.77 8%
Kuna Fire 1,746 2.45% $ 24,464.98 $ 6,116.25 9%
Star Fire 919 1.29% $ 12,877.04 $ 3,219.26 7%
NACFR 2,054 2.88% $ 28,780.68 $ 7,195.17 104%
EMS 31,320 43.97% $ 438,856.39 $ 109,714.10 2%
Total 71,231 100.00% $ 998,090.02 249,522.50 9.9%
Cost per run $ 14.01
Item#4.
AGREEMENT NO.
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2018
THIS AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL
YEAR 2018 (hereinafter referred to as "Agreement"), by and between Ada County (hereinafter
referred to as "County") and the City of Meridian, by and through the Meridian Fire Department
(hereinafter referred to as"City"or"Meridian Fire"),also collectively or individually referred to as
"Party" or"Parties," is entered into for the purpose of establishing a fire communication dispatch
service for City,to be supplied by County,and for the payment of consideration by City to County
for the provision of said service. It is further understood that operationally,County means the Ada
County Sheriff's Office(hereinafter referred to as"ACSO").
WITNESSETH:
WHEREAS, County and City desire to enter into an agreement whereby County will
furnish radio and telephone dispatch communication services and facilities to City.
NOW,THEREFORE,the Parties hereby mutually agree as follows:
1. Contract Term and Renegotiation Option. By the execution of this Agreement,
both Parties hereby agree that this Agreement will be in full force and effect from October 1, 2017
through September 30,2018.
Both Parties hereby agree that this Agreement may be renewed upon re-execution by
both Parties for successive one-year periods, beginning October 1 through and including
September 30 of the following year. Should re-execution of this Agreement not be accomplished
by the beginning of the next renewal period, this Agreement, and all terms and conditions
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 1
Page 107
contained therein, shall be extended for consecutive one-month periods until a new agreement has
been renegotiated and executed.
During any extension period, City shall pay to County a pro-rata monthly portion of the
annual cost set forth in section 13 of this Agreement. Each such payment shall be made within
thirty (30)days following receipt of invoice at the end of each such one-month extension and shall
be delivered to the ACSO.
2. Termination. This Agreement may be terminated by either Party for a breach of its
terms or conditions, due to convenience, non-appropriation, or when either or both parties agree
that the continuation of this Agreement is not in the parties' best interest, by providing
ninety(90) days' written notice of termination to the other Party. Where the stated grounds for
termination are noncompliance with the performance standards set forth in this Agreement, the
Parties shall complete all notice and cure procedures set forth in section 6 prior to termination of
this Agreement.
3. Duties and Obli ations. County shall provide dispatch services to City. County
shall provide the services of a dispatch center to City, including the receipt, transmission, and
transfer of emergency and routine communications made at the request or direction of City.
County agrees to hire and manage personnel in accordance with ACSO personnel policies
and procedures. All personnel decisions, including, but not limited to, hiring, promotion,
demotion, rates of pay, discipline and termination of employment, shall be under the sole
direction and discretion of the ACSO. Complaints against ACSO personnel shall be brought to
the attention of the ACSO Dispatch Supervisor.
County agrees to evaluate input from Meridian Fire with regard to staffing of the fire
consoles in the Emergency Communications Center. Such input may be used in planning and
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 2
Meridian City Council Meeting Agenda April 3,2018— Page 227 of 396
budgeting to work toward enhancing fire console coverage. Emergency dispatch services to be
provided shall include such duties as"primary"fire dispatcher and a tactical radio operator(TRO).
Emergency dispatch services shall always take precedence over other activities.
City agrees to bring to the attention of County, through written notification directed to the
ACSO or its designee, any operational, employee performance, or other problem, which, in City's
opinion, is, or has the potential to become, detrimental to City's ability to adequately deliver its
services. County agrees to take whatever reasonable and customary steps are necessary to address
City's concerns.
City and County agree to use a dispatch liaison to facilitate communications, and training
between and among the agencies.
4. Mutual Hold Harmless and Insurance Re uirements. To the extent permitted by
law, the County and City agree to hold each other harmless against claims arising from the alleged
negligent acts or omissions of their respective public employees or agents, which occurred or are
alleged to have occurred during the performance of their duties, unless such acts or omissions
occurred outside the scope of their employment or were willful and wanton. Such claims shall be
subject to the limitations of Idaho law.
Each parry shall procure and maintain insurance as required by applicable federal and state
law and as may be appropriate and reasonable to cover its staff, equipment, vehicles, and property,
including but not limited to liability insurance, workers' compensation, automobile liability, and
property damage.
Each party has the right to self-insure all or part of the insurance requirements set forth in
this paragraph. Notwithstanding the Parties' exercise of such option to self-insure, the Parties
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 3
Meridian City Council Meeting Agenda April 3,2018— Page 228 of 396
specifically waive all rights of and claims for subrogation against the other arising from any injury
to an employee of the Parry.
5. fiance standards. County shall provide to City services that meet or exceed
the following standards:
a. County will work cooperatively with Meridian Fire in an effort to
provide specific fire training for dispatchers. Such training may
include classroom lecture, department/facility familiarization, and
participation as an observer assigned to an Engine Company.
County will provide a minimum of forty (40) training hours during
the term of this Agreement, and will work collectively with
Emergency Services User Group ("ESUG")to define a fire-specific
training curriculum. Additional training hours will be contingent
upon approved and available budget. Emphasis will be given to
minimizing financial impact when creating training schedules.
b. Fire dispatchers shall complete ICS 100, 200 and ICS 700 training,
which may be accomplished via Internet. County and Meridian
Fire will work cooperatively and plan for additional levels of ICS
training to be accomplished as budget and resources permit.
C. Meridian Fire may assign an officer to the dispatch center during
large-scale incidents to assist with fire resource coordination.
d. Dispatch procedure shall be in compliance with the Standard
Operating Procedures ("SOP"), adopted by and through, the
Emergency Services User Group ("ESUG"), formed and operated
under the direction of the Emergency Communications Planning
Committee ("ECPC")and its Change Management protocols.
e. County shall provide a dedicated Tactical Radio Operator (TRO)
on all structure, wildland, and/or large scale pre-planned fire
events, or at the request of the Incident Commander. Once
assigned, TRO will be released from monitoring the incident
through mutual agreement of the on scene Incident Commander
and the Dispatch Supervisor.
f. County shall explore with ESUG the adoption and potential for
funding of EFD ("Emergency Fire Dispatch"), as part of Priority
Dispatch.
g. County shall report quarterly on NFPA 1221 compliance, specific
to call processing time of 64 seconds or less 90% of the time for
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 4
Meridian City Council Meeting Agenda April 3,2018— Page 229 of 396
Item#4.
high priority (Echo) call types. County and City will work
collaboratively to identify solutions in the event compliance is not
achieved.
h. Meridian Fire recommends that County fire dispatch work toward
NFPA 1221 and 1061 compliance. Emphasis should be placed
around NFPA 1221 Chapters 7 and 10. The applicable provisions
of NFPA are incorporated herein, by reference, as if set forth in
full.
i. County and City agree to continue to work cooperatively with
Nampa City dispatch and Canyon County dispatch in an effort to
pursue solutions to such items as disparate CAD systems, disparate
GIS layers, delays in dispatch to dispatch communications, and
other items that prohibit a timely and accurate response to the
community or citizen in need.
6. Notice of Non-Compliance. In the event that it appears the Performance
Standards have not been met, City shall make written notification to County, specifically
identifying the alleged performance deficiency. County shall initiate a prompt investigation of
the matter, which will include a meeting with the City representative on the ESUG. The County
investigation shall be completed within thirty (30) days. Upon completion of the investigation, a
written report shall be forwarded to City, which shall include an assessment of the alleged
deficiency and recommendation(s) for change(s), as needed. City and County shall meet within
seven (7) days of submission of the report and determine if the alleged deficiency was properly
identified and assessed, and the recommended change(s) will prevent any recurrence of any
deficiency so identified.
7. City Personnel. City agrees to maintain either full-time or on-call personnel to
accept alarms requesting emergency fire services within the jurisdiction of City.
8. County Dispatch Services. County shall provide City with communications
dispatch services. County and City agree to participate in the regularly scheduled ESUG
meetings and report to the ECPC, as required by the ECPC. All Operational requirements,
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 5
Meridian City Council Meeting Agenda April 3,2018— Page 230 of 396
Page111
Item#4.
requests for priority changes, additions, deletions, or protocols to the SOP will be considered and
addressed through the ESUG/ECPC Change Management protocols. The City's representative
on the ESUG shall present any such SOP changes on behalf of the City through this process.
9. Licenses Permits and Regulations. County and City shall each comply with all
laws, orders and regulations of the Federal Communications Commission and any other applicable
local, state or federal law,order or regulation.
10. Tapes, Los Time Cards Special Reports, and Other Materials. County shall,
within ten (10) days after written request by City, supply City with duplicates of the tapes, logs,
time cards, special reports,recordings, or other materials that can be identified as being principally
related to the dispatch of City-owned or—operated emergency vehicles. All such requests shall be
made within thirteen(13)months of the origination of the incident related to City operation.
No tapes, recordings, reports, or other materials relating to any other agency shall be
supplied to City unless City first obtains approval in writing from said agency's chief official or
designee. Such approval shall be in a form approved by the ACSO in accordance with Dispatch
Operating Policy 2.080.
11. EMS and Fire Dispatching. It shall be understood by City and County that
equipment owned by both entities may be utilized in providing dispatch service for any agency
within Ada County as well as within the City.
12. Preparation of Annual Budget for Each Contract Year. The ACSO shall cause to
be prepared and forwarded to City for review no later than April 15 an annual budget for
operation of the Ada County Emergency Communication's Center. Said budget shall identify
the itemized costs (to include number of personnel) of providing all Fire/EMS-related
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018 -PAGE 6
Meridian City Council Meeting Agenda April 3,2018— Page 231 of 396
Page 112
Item#4.
communications services to City for the ensuing contract year. The Projected Costs of Services
shall be and are hereby made a part of this Contract. (See Appendix"A.")
13. Consideration by City. In consideration of the foregoing and pursuant to this
Contract, City hereby agrees to pay to County the sum of Eighty-Seven Thousand, One Hundred
Twenty-Two Dollars and Twenty-One Cents ($87,122.21) for the services provided to City,paid
in equal portions quarterly at the end of each quarter, to the ACSO, within thirty (30) days
following receipt of invoice. Said total amount shall be invoiced by ACSO in time for City to
issue final payment to the ACSO no later than September 30, 2018.
In the event of termination of this Agreement pursuant to the provisions of section 2 herein
above, City shall pay a pro-rata share of the Agreement amount set forth in this section for services
rendered until termination.
14. Appropriation. City's obligations under this Agreement to provide payment as
described herein shall be subject to and dependent upon appropriations being made by the
Meridian City Council for such purpose. The Meridian Fire Chief, in preparing Meridian Fire's
Fiscal Year 2018 budget, shall include in the proposed budget the amount noted herein,which will
be duly considered by the Meridian City Council along with the other proposed expenditures for
Fiscal Year 2018.
15. Notice. Notice required to be provided by either of the parties under this
Agreement shall be in writing and be deemed communicated when mailed by United States Mail,
addressed as follows:
City: City of Meridian County: Ada County Sheriff's Office
City Clerk Andrea Dearden,
33 E. Broadway Avenue Director of Communication
Meridian ID 83642 7200 W. Barrister Drive
Boise, ID 83704
AGREEMENT, FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018 -PAGE 7
Meridian City Council Meeting Agenda April 3,2018— Page 232 of 396
Page 113
Item#4.
Either party may change its address for the purpose of this paragraph by giving formal notice of
such change to the other in the manner herein provided.
16. Severability. If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion. The invalidity or
unenforceability of any particular provision of this Agreement shall not affect the other
provisions, and this Agreement shall be construed in all respects as if any invalid or
unenforceable provision were omitted.
17. Applicable Law. The Agreement shall be governed by the laws of the State of
Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District,
Ada County, State of Idaho.
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AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 8
Meridian City Council Meeting Agenda April 3,2018— Page 233 of 396
Page 114
IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the
following dates:
ADA COUNTY CITY OF MERIDIAN
Board of Ada County Commissioners
l.r
D vi . Case, Commissioner Tammy de 'eerd,Mayor
J' ibbs,ComLssi
oner Signed this day of A ram,2018.
ATTEST:
Rick Visser,Commissioner Qp ,TEOAjjQ&
4 r
Signed this day of �, 2018. Me idian Ct Clerk
�-/VL E IDIAN
ATTEST: 4 IDAHD
SEAL
Zj�Qo'rhe TREA`'V��
Christoph D. RicfiLrkda County Clerk
Ada County Sheriffs ffice
Stephen Bartlett,Ada County Sheriff
Signed this day of & �-2018.
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 9
Item#4.
Appendix A
Projected Costs of Services
Fire Contracts FY2018
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNT MA-W RUBuQ &&WQ"Xp 4,Fd�,C,%gYM4 gW 8—APPENDIX A
FY 2018 Fire EMS Dispatch Contract
Annual Quarterly
Agency 2016 Runs Percent of Total Billed Amount Billed Amount
Boise Fire 19,114 31.65% $ 269,197.21 $ 67,299.30
Whitney Fire 1,233 2.04% $ 17,365.29 $ 4,341.32
Meridian Fire 6,186 10.24% $ 87,122.21 $ 21,780.55
Eagle Fire 1,803 2.99% $ 25,393.04 $ 6,348.26
Kuna Fire 1,428 2.36% $ 20,111.63 $ 5,027.91
Star Fire 756 1.25% $ 10,647.33 $ 2,661.83
NACFR 1,827 3.03% $ 25,731.05 $ 6,432.76
EMS 28,042 46.44% $ 394,937.13 $ 98,734.28
Total 60,389 100.00% $ 850,504.90
Cost per run _ 14.08
Meridian City Council Meeting Agenda April 3,2018— Page 236 of 396