2020-09-22 Work Session WE IDIAN
CITY COUNCIL WORK SESSION
City Council Chambers, 33 East Broadway Avenue Meridian, Idaho
Tuesday, September 22, 2020 at 4:30 PM
Minutes
VIRTUAL MEETING INSTRUCTIONS
Limited seating is available at City Hall. Consider joining the meeting virtually:
https://us02web.zoom.us/j/83105604800
Or join by phone: 1-669-900-6833
Webinar ID: 8310560 4800
ROLL CALL ATTENDANCE
PRESENT
Councilwoman Jessica Perreault
Councilman Joe Borton
Councilman Brad Hoaglun
Councilman Treg Bernt
Councilwoman Liz Strader
Councilman Luke Cavener
Mayor Robert E. Simison
ADOPTION OF AGENDA
Motion to adopt the agenda as published made by Councilman Bernt, Seconded by
Councilman Cavener.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
CONSENT AGENDA [Action Item]
Motion to approve the consent agenda made by Councilman Bernt, Seconded by
Councilman Cavener..
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader, Councilman Cavener
1. Approve Minutes of the September 8, 2020 City Council Regular Meeting
2. Final Order for Victory Commons (H-2020-0086) by BVA Development, Located at
130 E.Victory Rd. and 3030 S. Meridian Rd.
3. Findings of Fact, Conclusions of Law for 1625 E. Bentley Drive (H-2020-0078) by
Clint Hansen of Land Solutions, Located at 1625 E. Bentley Dr.
4. Renewal of Agreement for Fire Department Communication Dispatch Services
Between Ada County and the City of Meridian for Fiscal Year 2021
S. Animal Welfare and Enforcement Agreement with Idaho Humane Society for Fiscal
Year 2021
6. Finance Department: New Building After Hours Inspection Fee
7. AP Invoices for Payment- 09/23/20 - $945,386.97
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
DEPARTMENT / COMMISSION REPORTS [Action Item]
8. Human Resources and Finance Departments: City Benefit Recommendations
9. Mayor's Office: Strategic Plan Framework Discussion
10. Mayor's Office: CARES Act- Small Business Grant Program Update
Vacated from agenda
11. Police Department: Discussion of Proposed Updates to Ordinance Provisions
Regarding Disqualifying Criminal Convictions for Mobile Sales Unit Licenses and
Vehicle Immobilization Licenses
Vacated from the Agenda
ADJOURNMENT
Motion to adjourn made by Councilman Bernt, Seconded by Councilman Cavener.
Voting Yea: Councilwoman Perreault, Councilman Borton, Councilman Hoaglun,
Councilman Bernt, Councilwoman Strader
5:49 pm
Meridian City Council Work Session September 22, 2020.
A Meeting of the Meridian City Council was called to order at 4:34 p.m., Tuesday,
September 22, 2020, by Mayor Robert Simison.
Members Present: Robert Simison, Treg Bernt, Joe Borton, Luke Cavener, Jessica
Perreault, Brad Hoaglun and Liz Strader.
Also present: Chris Johnson, Bill Nary, Todd Lavoie, Crystal Ritchie, Vincent Koontz,
Brian Harper and Joe Bongiorno.
ATTENDANCE:
Liz Strader _X_ Joe Borton
_X_ Brad Hoaglun _X_Treg Bernt
X Jessica Perreault _X Luke Cavener
_X_ Mayor Robert E. Simison
Simison: Council, I will go ahead and call this meeting to order. For the record it is
Tuesday, September 22nd at 4:34 p.m. We will begin today's afternoon meeting with roll
call attendance.
ADOPTION OF AGENDA
Simison: Next item is the adoption of the agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we approve the agenda.
Cavener: Second the motion.
Simison: I have a motion and second to adopt the agenda as published. Is there any
discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay.
The ayes have it.
MOTION CARRIED: ALLAYES.
CONSENT AGENDA [Action Item]
1. Approve Minutes of the September 8, 2020 City Council Regular
Meeting
2. Final Order for Victory Commons (H-2020-0086) by BVA
Page 5
Meridian City Council Work Session
Item#1. September 22,2020
Page 2 of 24
Development, Located at 130 E. Victory Rd. and 3030 S. Meridian Rd.
3. Findings of Fact, Conclusions of Law for 1625 E. Bentley Drive (H-
2020-0078) by Clint Hansen of Land Solutions, Located at 1625 E.
Bentley Dr.
4. Renewal of Agreement for Fire Department Communication Dispatch
Services Between Ada County and the City of Meridian for Fiscal
Year2021
5. Animal Welfare and Enforcement Agreement with Idaho Humane
Society for Fiscal Year 2021
6. Finance Department: New Building After Hours Inspection Fee
7. AP Invoices for Payment - 09/23/20 - $945,386.97
Simison: Next item is the Consent Agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and for the
Clerk to attest.
Cavener: Second the motion, Mr. Mayor.
Simison: I have a motion and a second to approve the Consent Agenda. Any discussion
on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes
have it.
MOTION CARRIED: ALLAYES.
ITEMS MOVED FROM THE CONSENT AGENDA [Action Item]
DEPARTMENT / COMMISSION REPORTS [Action Item]
8. Human Resources and Finance Departments: City Benefit
Recommendations
Simison: Moving on to Item No. 8 is under Department/Commission Reports. First item
up is from our Human Resources and Finance Department as city benefit
recommendation and I will turn this over to Director Ritchie.
Ritchie: Thank you so much. Good afternoon, Council. Can everyone hear me? Okay.
Page 6
Meridian City Council Work Session
Item#1. September 22,2020
Page 3 of 24
Perfect. Just want to make sure before we get started. So, Mr. Mayor, Members of
Council, thank you for having Todd and I this afternoon. We are here today-- let me share
my screen. To share -- let me know if you can see my screen, please. Thumbs up. Okay.
Perfect. Thank you. So, Todd and I are here today to share with you some benefit
recommendations on behalf of the 2020 compensation committee. So, we are going to
talk about high level who those members are, the purpose and scope of the committee's
focus this year, the benefit recommendations that we have provided to you in advance of
our time together today. We will be seeking your approval for these recommendations
and, then, we will talk about next steps. So, here are this year's compensation committee
members. You will see that they represent different individuals and departments across
the city. There is a total of seven members this year. The purpose and the scope of the
compensation committee was to review our current employee benefits outside of the
medical, dental and vision offerings that we currently have in place for market
competitiveness. In addition to that, it also is in alignment with our city's organizational
strategies to develop a cost effective benefit plan and the summary is there for your
review. So, a compensation -- or competitive benefit package just become more and
more and more important for prospective employees, as well as our current employees.
Having a competitive benefit package is key in our ability as an employer to attract and
retain talented, high caliber employees to the city. It also provides the city an opportunity
to differentiate ourselves as a player in the Treasure Valley and position ourselves in a
competitive way for employment amongst other public sector employers in the area and
through that process the compensation committee reviewed local government agency
offerings for each of the benefits listed there for you today. We did provide you more
detailed information for each of those benefits for your consideration attached to the
Council memo that you received for today's meeting. We are seeking your approval today
for the recommendations that we have put in front of you to become effective October 1 st
and if we receive your approval, then, Todd and I will come back with the implementation
documents at a future meeting, but no later than October 13th. That would include like
the policies and things like that that we would need to bring forward to make these
changes effective and so with that Todd and I stand for any questions.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Yeah. Thank you very much, Crystal. One of the things I wanted to understand
on vacation leave, certainly it appears at the outset that our vacation accrual is low based
on tenure for entry level workers, but can you walk me through kind of the comparable
cities in terms of the maximum of 18 hours per month that that would implement? I mean
that -- I think I figured out -- worked out, you know, for a regular 40 hour week employees
get 27 vacation days and I just wanted to understand how that compares to Boise and
some of our surrounding cities.
Ritchie: Certainly. Thank you very much, Council Member Strader. So, in reference to
your question how it relates to Boise, currently Boise's maximum is 16 hours. We are
proposing 18 hours, which would be two hours, about that, to give us a competitive edge
Page 7
Meridian City Council Work Session
September 22,2020
Page 4 of 24
for an overall total compensation package. In addition to that, another local government
employer in the area also offers 16 hours per month for their maximum accrual. So, we
took that under consideration in our recommendation and offered two hours above that,
so that we could have a competitive edge.
Strader: Mr. Mayor, a quick follow up.
Simison: Council Woman Strader.
Strader: And maybe you could walk us through a little bit how long someone would need
to be employed here or the equivalent service to get to that full vacation accrual.
Ritchie: Certainly, Council Woman Strader. I believe -- I -- I can't see everyone, but I
believe Todd has that information and would be happy to share that with you on our behalf.
Lavoie: I do have that for us, Crystal. So, for the maximum, Liz, that you were requesting
it would take the 25th year of employment here, you would be able to start obtaining an
18 hour accrual per month. So, 25 years for City of Meridian and I believe the two
comparables that Crystal mentioned were 20 years. So, it would take us five more years
to get to our cap, whereas the other two comparables are at 20 years.
Strader: Thank you.
Lavoie: You're welcome. Thank you.
Borton: Hey, Crystal?
Richie: Yes.
Simison: Councilman Borton.
Borton: Oh, sorry. Apologize, Mr. Mayor. Another component of this for the Council to
-- among everything else I guess to weigh in on is the 5.4, the education reimbursement,
and the -- you know, the current practice is to require that the education sought to be
focused on something that relates to that employee's job with the city and the -- the
committee's recommendation was to remove that. Maybe, Crystal, you can comment on
that and see if Council has any questions or concerns with that recommended change.
Ritchie: Certainly. And thank you so much, Council Member Borton. So, yes, the
committee is making a recommendation to make a change from current policy, as Council
Member Borton stated. Currently today the education reimbursement is available for
courses taken towards a degree through an accredited institution that are work related at
this point in time. We discussed that we would like to invest in our employees. We want
to invest not only in them while they are here with us, but we want to invest in their
professional development and growth as well, as long as it is towards a degreed program
through an accredited institution, we would be bringing that forward for your
Page 8
Meridian City Council Work Session
September 22,2020
Page 5 of 24
consideration, so that it doesn't necessarily have to be strictly related to the job that they
are in today.
Borton: Okay. Thanks, Crystal.
Ritchie: You're welcome.
Simison: Councilman Bernt.
Bernt: And to piggyback on Councilman Borton's question in regard to education
reimbursement, I noticed that if one request -- if a -- if a city employee requests a number
that's more than what we have to offer, in the past it's came to us for approval and also
the Mayor, but I noticed that was only changed to the Mayor. Is -- does that have -- I
guess, multiple questions in regard to that. Does that -- how often does that happen and
is -- what's the -- I guess what's common practice in regard to how much more would we
be willing to pay or is that a case-by-case basis?
Simison: Crystal, would you like me to take this one?
Ritchie: Certainly, Mayor.
Simison: Okay. So, this is -- part of the rationale for this is we are changing the time
frame in which people can actually do an education reimbursement. Currently they can
come at any point in time, but that process is is what happens once a year, happens
before the budget process. So, any of these will actually be in the line item section of the
-- what Council will see. So, if there was -- if there was ever a recommendation for
something to be built above the 3,000, it would be in that area of the budget for the line
item for HR. Now, I can only speak for myself, but when we discussed this the only time
that I would ever consider an allocation above 3,000 is that there is a person who has
been put in place for succession planning and it's a requirement for that job. So, for
example, if Laurelei was going to be the next Public Works director and it was the
chairman, but she's got to go get an MBA and it takes two years to do that and that's the
-- that's the type of situation where I would suggest that we pay more, because we have
identified the person, we have identified the requirement for that person to take the
position and, then, the use would be accelerated maybe more so than what you would
normally do for that, but it will still show up in the budget and Council would see them and
have to approve it as part of the budget process. Just saying you don't need to come to
Council and to get approval to put it into the budget for consideration. No different than,
really, any other amendment or enhancement, that you will still see it.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Makes sense. If we can -- if I can just make a recommendation of maybe just
giving us a heads up so that we are definitely aware. That's not something that we -- we
will miss. I guess I -- it's sort of vague in the -- in the sense also -- you know, I don't know
Page 9
Meridian City Council Work Session
September 22,2020
Page 6 of 24
what that number could be or the potential of that number could be. I mean I think it's
substantial. I think, you know, Council should be involved in that discussion, but at the
minimum some type of a heads up so it's not missed in -- in the budget process.
Simison: That's easy enough. I really don't expect that this is going to come up, to be
honest with you, but --
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Your comments about kind of an annual basis of which employees are applying
is -- is interesting. I'm trying to kind of wrap my head around the timing of that, because
if I recall this reimbursement -- is it part of the base budget on an annual basis?
Simison: It is. It shows up in the line item under human resources.
Cavener: So, Mr. Mayor, follow up.
Simison: Councilman Cavener.
Cavener: Does that then come -- are we having employees apply, then, before those
base budget meetings on --
Simison: Yes.
Cavener: -- January, February, March'ish?
Simison: It would -- it would be in the -- in that portion and if it wasn't in that portion, then,
it would not be in it and move forward through the budget process.
Cavener: Different approach. It will be interesting to see how it plays out.
Simison: I did -- and, like I say, to your point, it is a different approach, that's why we also
removed the Council part, because you are going to see it through the budget process
and have final sign off that way or not.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Quick follow up for Crystal on the -- in the example of an MBA. I have seen that
frequently in previous jobs that I have had where a corporation will pay for somebody to
get an MBA, but, then, typically there is like a work commitment period where they need
to work for that organization or have to pay that back. Is that part of our common practice
with those large line items if they come up?
Page 10
Meridian City Council Work Session
September 22,2020
Page 7 of 24
Ritchie: Thank you, Council Woman Strader. No, at this point in time the current policy
and the proposed policy that you have in front of you would not include any type of work
contract or work commitments following the receipt of the MBA.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: To that end, Crystal, was -- did the committee have conversations about
implementing that kind of restriction -- and -- and was there a decision not to for any
particular reason?
Ritchie: So, we did have discussion around this benefit in great detail and if you look at
our five year history and utilization of this program over the five years -- I will say in 2015,
'16 and '17 those that participated in the education reimbursement program, we did not
have anyone resign from the city within 12 months of receipt of the reimbursement. If you
look at 2018 we had one individual who had left the city after receiving a reimbursement
within 12 months and in 2019 and 2020 and we had two individuals who have left after
receiving that benefit. So, our numbers are fairly small at this point in time and historically
have shown to be small.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: There is no question on the tuition reimbursement for Crystal. So, we have
seen this number increase incrementally over the past I think six to eight years. I'm just
trying to wrap my head around -- what's the 3,000 dollars based on? Is that the average
cost of tuition at Boise State or ISU or an accredited online program? Is that a -- is that
a median dollar amount? Help -- help me understand why we have settled on 3,000.
Ritchie: I believe that was -- Council Member Cavener, I believe it's -- if not I apologize,
it's a little hard to hear. So, Council Member Cavener, that's an average based on local
offerings of three municipalities in the local area. Competing against Boise is one of
those. They have a benefit that is right up there in that range. Also looking at -- I'm
looking at my information. It was a direct competitive with Boise. So, the federal
government allows us to do up to -- I think about 5,000 dollars and so we want to remain
fiscally responsible with our dollars. We want to remain competitive with this benefit. It
is an attractive benefit that not all municipalities in the local Treasure Valley do offer at
this point in time. We are seeing an increase in utilization. We entered into making
recommendations to the Council to start increasing this benefit to see if we would get
more participation within this benefit from our employees and over the last few years we
have seen that as we have incrementally increased that, being responsible with those
recommendations, we are seeing more utilization from our city employees who are
looking to develop themselves and achieve that education for themselves in their future.
Page 11
Meridian City Council Work Session
Item#1. September 22,2020
Page 8 of 24
Hoaglun: Mr. Mayor?
Simison: Council Hoaglun --just real quick. But just -- I think it's important for you all to
hear my -- my viewpoint and philosophy. I mean it doesn't mean it matters, but at least
that you are aware. But, you know, I have always taken the position and Councilman
Cavener can correct me as someone who I used to supervise, my view is that we are
here to help our employees get to where they want to be in life. It's not about necessarily
even where to get a job here in the city, but to me education reimbursement or having
people go to school while they are here has a lot of benefits. A, as long as they are going
to school and getting that benefit they are likely not looking for another job. So, we may
be retaining an employee --you may--you may call that a retention cost for several years
while they are going to school. They are also learning other things that, you know,
whether it's critical thinking and learning to read and write better, other aspects that might
have a wide range of -- as we are asking our employees to be multi-disciplinarian in their
job and in their functions, it's not always clear what type of skills you might learn through
the educational process that have a benefit to the city. You also have no idea what
someone might learn that might be contributed back to the city through another job that
they would be interested in. Education is a tricky thing. You don't know what the outcome
will be. And, yes, someone could decide that they are going to go -- go get a degree and
leave the city, but, hopefully, when they go and talk about that they are going to tell the
people where they left about the great place that they worked and how it helped them get
a job and maybe that leads to more people wanting to work for the city. So, like I say, to
me this is about the whole employee experience and helping them get to where they are
going to be productive for the city or society or anything else. So, just so you understand
at least my perspective on the education reimbursement program elements. And
Councilman Hoaglun.
Hoaglun: Yes. Thank you, Mr. Mayor. Appreciate that perspective and that is important
that we are developing the person, that they are gaining an education. We want people
to be productive in society. At the same time I look at it -- this is a benefit that we are
providing. It helps us remain competitive to -- to attract good employees and to keep
them within the system and it's to that point that I'm wondering if we don't have some sort
of payback within a certain time period of staying within the city, are we not receiving the
benefit that's mutual. That's -- that's the only thing that -- my previous employer had the
-- had the same situation where, yes, where they would help pay for school, you get that
degree, but if you left within a certain time frame there -- there would be a percentage
paid back, just because it was seen as we are investing in you, we want investment in us
as well. So, that's kind of a little bit of a perspective that I think Council is thinking about
and -- but I appreciate that perspective. It's not -- it's not -- not a bad perspective by any
means, but it's just one of those things -- how -- how do we make sure that taxpayer
dollars are used to the best ability of their taxpayers and they get a return on that if we
are investing in our -- in our employees.
Simison: So, just to play the devil's advocate, we don't ask for our employees to give us
commitments for any other benefit that they receive. You know, if they sell back vacation
Page 12
Meridian City Council Work Session
Item#1. September 22,2020
Page g of 24
or other hours or -- you know, I will bet PERSI -- if they participate in PERSI match and
they get a larger benefit that other employees decide not to choose that, I think you have
to look at this as a holistic program that the employees will -- will pick and choose where
they participate in our benefits based on what is in the greatest interest of themselves
and we -- you could have people that go for a full PERSI match, where other people do
not. They get a better financial commitment for that than other people and we don't ask
them to give us a commitment to continue to save at the city for that. So, if you look at
all benefits, they are not all equal, they are not all used by everybody at the same time
and they--they vary throughout our employment body, especially with our collective labor
folks. You get different benefits and you get different rewards sometimes. But I don't
know that we ask anyone to pay back for any benefits that they receive.
Nary: Mr. Mayor?
Simison: Mr. Nary.
Nary: Mr. Mayor, Members of the Council, I can give you a little historical background,
too. When we originally had this program back in the early 2000s when I got here, it was
very rarely used. It was very small, very restrictive. Reimbursement was very --basically
enough to pay for a class and that was about it. So, it wasn't used very much. So, the
prior Mayor and I talked about trying to expand it to do exactly what you said, Mr. Mayor,
create a better avenue and opportunity for our employees and provide some real incentive
for that and we did discuss on reimbursement and I recognized -- and what the council
members have said we have talked about previously. I mean we are wanting to be
responsible to the taxpayers as well. So, I understand that, but when you get down to
the real brass tacks of it, how are you going to collect it? You are going to have a contract
with somebody who leaves, who may not have sufficient amount of money in their last
paycheck to pay back that amount and now you are going to sue them and the reality is
the Council in the past has never felt comfortable with that. I think the -- again, certainly
this Council has -- can have a different perspective, but the reality of trying to collect it
based on some mechanism other than just a reimbursement in a final paycheck is really
difficult to do and when push came to shove and that discussion was had, I think the flavor
in the past was, as you stated Mr. Mayor, is this is an investment in our -- our employees
and giving them an opportunity. If it provides them a different pathway out of the city,
that's fine. Those are the discussions you have in making those decisions to allow it in
the first place. But that's kind of where we came from and how we got here.
Simison: And just to kind of -- I know it's not necessarily a benefit, but when employees
go to trainings we can invest this much money or more in his actual training for an
employee and there is no obligation that they are going to repay those funds for that
training that they get -- that they may take and leave to go to another city as well. So, I
think there is all sorts of examples through this process on why the repayment or that is
not the right way to go personally, but I will defer to Council if that's something that they
think is important to add.
Strader: Mr. Mayor?
Page 13
Meridian City Council Work Session
Item#1. September 22,2020
Page 10 of—
Simison: Council Woman Strader.
Strader: Yeah. No, I -- personal opinion is that, you know, 3,000 dollars, which should
cover a couple of classes at Boise State is one thing, if we made an exception and we
decided to invest an extraordinary amount in someone for them to, for example, go get
their MBA, I would expect that they would have that commitment. I just view that
magnitude differently and so that's what I was getting at with my comment. Not
necessarily saying that everyone should have an obligation to repay their education
reimbursement if it's 3,000 dollars, but if we decided to do something much larger than
that, then, I think that would make sense.
Simison: And I can say I could support that, because, again, under my scenario, as
someone who has been succession planned to take a specific job with the city when
someone else retires, that's the time -- that's the -- at least in my opinion I mean I don't
want to get into employment law in terms of creating a contract with somebody for that
very specific purpose at a city level, but that's, essentially, what you would be looking at
doing.
Hoaglun: And Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: A question probably for Mr. Nary. Is that something that could be negotiated in
those situations? Again, they are not going to occur that often, but in that situation is
that something they can negotiate a payback if they are to leave within a period of time
and --
Nary: Mr. Mayor, Members of the Council, certainly on a one-to-one -- or one-on-one
basis prior to doing that that's certainly a conversation that can be had. It's certainly not
prohibited. Again, I would caution, you know, as the Mayor's scenario is a very spot on
situation, you may have somebody that you plan to move into a higher level director level
position and you train them and do that and it's an appointed position and it's a different
Mayor sitting in the chair and they don't want that person, so they leave. Should they pay
it back? Probably not at that scenario. So, there is probably lots of situations, but having
that conversation I think up front, feeling comfortable, as the Mayor said, on whether it's
worth that level of investment beyond what's already offered and can it be done differently,
I think all of those can be had at the time. It doesn't have to all be crafted under the policy
today. I think the policy is really just to show that level of commitment to employees that
we are willing as an organization to invest into those types of programs when they are
appropriate.
Hoaglun: Thank you, Mr. Nary.
Cavener: Mr. Mayor?
Page 14
Meridian City Council Work Session
Item#1. September 22,2020
Page 11 of 24
Simison: Councilman Cavener.
Cavener: I think for Council's benefit, I would -- I would have some really strong aversion
to a case by case approach to requiring years of service or a month of service for taking
advantage of a tuition reimbursement. So, I think it's -- whatever we do it needs to be
outlined in policy, so there aren't -- aren't any surprises. I have long advocated for tying
in tuition reimbursement with a willingness to stay and serve with the city for X amount of
time, something that I have benefited from in my career and I knew that when I applied
for tuition reimbursement that there is an expectation of my employer that I would stay for
a certain amount of time and I did that to fulfill that obligation. I know there is a lot of what
ifs that we would maybe discourage that, but I think, again, we hired at the city responsible
leaders, they know what the expectations are when they apply for a program and if the
expectation is that you are going to stay and -- and serve our community after receiving
that benefit for X amount of time, so be it. Or to reimburse the city. I agree with Mr. Nary,
we don't like to make it a habit of suing former employees, but we also have policies in
place to reimburse the city if technology goes missing or isn't returned at the end of our -
- of our employment. I would see this as no different. So, I guess to summarize, if we
want to include some years of service for tuition reimbursement, let's either do it or not,
but let's not be somewhere in the middle where we take it on a case-by-case basis. I
think that's inappropriate for our employees.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I view it a little differently, because I -- I view it that only the exception would
warrant that type of a contract. So, like -- I'm trying to think of a scenario, like an example,
but at least to me the magnitude is very different if we decided to invest in an employee
for succession planning purposes and pay for an MBA, you know, that could end up
totaling a hundred thousand dollars or something. Hopefully they are not that much these
days, but if we did that that's a huge investment. I just view that as order of magnitude
very different and so that's where I think that that type of a contract would be appropriate.
But I -- I respect your opinion as well.
Simison: Any further questions or comments regarding this package of items?
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: I wanted to -- really wanted to wait and hear what my other Council Members
had to say before expressing my-- my thoughts on this. I -- I agree with Council Members
Hoaglun and Cavener that -- that there should be an obligation, in my opinion, tied to this
on the employee's part, whether that is time served after they have completed the
education or whether there is a compensation or a reimbursement requirement if they
leave or I'm comfortable with leaving the -- if we don't go that direction I'm comfortable
with leaving the requirement that the -- the subject of the education be somewhat tied to
Page 15
Meridian City Council Work Session
Item#1. September 22,2020
Page 12 of—
the employee's job -- job duties and it could be something general, you know, that it
doesn't necessarily have to be something very specific, but -- but not in -- you know, not
in a completely different industry. So, I am -- I can't say -- the reason I haven't suggested
any -- any particular thing is that I think each one of those considerations are valid, but I
really would like to see some sort of tie for the employee, whether it's time served again
or -- or reimbursement requirement or something. I just -- I would be a lot more
comfortable and I don't see this benefit as the same as the other benefits that are offered
to an employee, I just -- I just don't. I understand what you are -- I understand the -- the
line of thinking in that regard, but I -- I would say that I think this is something that a lot of
employers don't provide and I think it's great. I don't -- I'm all in favor of doing it, I just
think that there should be some -- some sort of requirement on the employee's part.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Kind of taking a step back from the -- the committee's work on this particular
issue and the other ones, for a little context, there really was some great diversity of
opinion on each and every one of these talking pros and cons and some of the unintended
consequences of including a limitation or excluding it and -- and there is lots of different
perspectives, all of which are valid and none of them are particularly right or wrong
necessarily and this is -- this is one of those examples. I think the -- the committee
recommendation with this particular language that didn't have any payback provisions,
but it also, at least to me, seemed supportive of the concept that if an individual wants to
leave the City of Meridian for a particular reason, that's not, you know, against their will,
it's not a family move that's not of their choosing, but -- but they leave and they take their
education, that our focus would be more concerned on what's -- what's making them
leave and what about the environment of the city causes them to be unhappy and to seek
employment elsewhere. We haven't had a history of that and to sort of leave it open
ended and invite an employee who wants to -- in this case get an educational
reimbursement and, then, should they choose to leave two months later, my question
would be not how do we get the money back, but what is it about our work environment
that caused that employee to leave. Two, three thousand dollars is a big deal, but there
might be a bigger concern to try and understand why that individual would leave. So, I
think one reason not to include any strings to stick around after a reimbursement is to
invite employees, to the Mayor's point, want to improve you as a person and, boy, if you
get a -- some education reimbursement from the city and, then, you leave the city, take
that benefit with you, we got to understand why is it that our employees might not be
happy. I don't think this is something that folks are going to strategically try to abuse by
any stretch. I don't think that's anyone's suggestion. But I think that would be more of
our focus, rather than trying to get the money back and -- because we haven't had any
problem with it at all -- may be one off, quite frankly, then, leave it open for the employees
to know that we have trust in how and why they utilize this benefit and that we provide it
because we want them to be a long-term member of our team and give them every
opportunity to choose to do so. So, that's some of the thought process of why I think it's
-- I think both answers are right, but I think there might have been some consideration
Page 16
Meridian City Council Work Session
Item#1. September 22,2020
Page 13 of—
leaning more towards leaving it open ended and see what happens.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Yeah. I think this is -- this is a very complicated issue. I think what Mr. Nary
has pointed out there -- there is a lot to this, but I think Councilman Strader brings up a
good point about the -- for those larger contracts, if you will, of reimbursement, that is --
is more involved. You know, the 3,000 dollars, I'm great -- I'm glad people are getting
educated and they can do better with the City of Meridian or elsewhere. You know, one
perspective is, you know, after a few years once I'm on Social Security I get everything
back. They are going to be paying my Social Security, so be educated to get a great job,
you know, keep -- keep my Social Security checks coming, I guess, when that time comes.
But -- but for those -- for -- for the other types of things I would like to see the
compensation committee for next year -- because this is an annual thing I understand --
is to just kind of take a review of this and -- and look at it a little closer and just check what
some of our major employers are doing in the valley, because those are -- are some of
the competitors as well and they offer it and -- and, who knows, they probably offer even
-- even better benefits, I'm not sure, for that area, but -- and if so we need to know. But
knowing that this is a complicated issue and there is a lot involved in constructing
something like that in the -- in the off chance that someone is going to be getting a major
degree, maybe we just can have that looked at a little closer next year.
Simison: And from my perspective if you want to remove that altogether from the program
-- you know, I have done what I can and worked with Crystal to remove what I call Mayor's
exemptions throughout everywhere I can in the human resource's world. You know, it's
nice to have a process if necessary that it's defined in case there is that one off, but,
again, it's not my intention -- I don't want us to get hung up on the larger issue and I can
commit to not doing it for the next year and allow the committee to look at it during that
time frame. We are not -- we are an ongoing committee -- or this next year we have got
a lot of work to continue to do, so --
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Procedurally if you got direction from the Council to proceed as presented, what
-- what are the next steps?
Simison: I will look to our two co-chairs for this committee for next steps, how that works
and procedurally what is necessary.
Ritchie: Thank you, Robert. Or thank you, Mayor. Joe, could you repeat the question?
Next steps if the package that we are presenting to you today is approved?
Page 17
Meridian City Council Work Session
Item#1. September 22,2020
Page 14 of 24
Borton: Sure. Yeah. If you were to get Council direction whether something changes or
let's say nothing changes as presented, understanding there is continual work the process
and review of these probably never ends, quite frankly, nor should it, but if today the
Council says let's move forward as presented with the recommendations, what happens
next? What do you need from the Council and, then, what's next?
Ritchie: So, then, we would need to bring back to the Council -- excuse me --the updated
policies and procedures that would support the recommendations and approvals that you
would be providing today and we would be looking to do that at our earliest available
Council meeting agenda, but no later than October 13th, so that we can make everything
effective, implemented, supported by policy and communicated out to our employees
during the month of October before the first payroll.
Borton: Okay. Mr. Mayor?
Simison: Councilman Borton.
Borton: Just one last comment, just from -- from viewing some of the committee's work.
It's just -- I can't stress enough how important the credibility and validity of the output
comes from the discussion of the folks that were involved. Some of you might have
served on this committee before in previous years, but Crystal and Todd and the crew
really did a good job in focusing on what the Council has wanted to focus on is taking
care of our employees in the right way -- in diverse and creative ways and -- and
addressing any problems that might have been unintended to improve those. So, it
seems to be a good byproduct of those efforts and for the right reason as well. So, hats
off to the -- to the two chairs there.
Simison: Agreed. Thank you. So, do -- do we need to take a motion or direction at this
point in time or, Todd and Crystal, do you feel like you have what you need to move
forward?
Lavoie: Mr. Mayor, I believe -- again, I think we have enough direction. I think we can
work with the Legal Department and draft up the information for the next available Council
meeting, for you guys to make these official in action and, then, Crystal and I will develop
the operational administration guidelines to deploy this starting in our October paycheck.
Ritchie: As well as the employee communication in addition to that.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Well, I just -- just wanted to make sure if there were any lingering questions, I
wasn't trying to cut off anymore conversation, but making sure Council as a whole is on
board with these or if there is something else, if any, that cause concern.
Page 18
Meridian City Council Work Session
Item#1. September 22,2020
Page 15 of—
Perreault: Mr. Mayor?
Simison: That's what I was going to ask the Council President. Council Woman Perreault.
Perreault: I -- I don't have anymore questions, I just -- I wanted to say that all in all I think
that these proposed changes are fantastic. I really was just reading through this and very
impressed with how well thought out they were. So, like Joe had -- excuse me --
Councilman Borton had said, thank you to the committee for all of your hard work on this,
because I really think that -- that these changes are fantastic for our employees and
employee retention in the current environment that we are in with families needing a little
bit of extra time here and there to -- to figure things out. So, thank you, I think they are -
- the changes are -- the proposed changes are -- are great.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I agree with that. I -- overall I'm supportive of the changes. I think it's moving in
a positive direction and I -- I like how we are trying to position ourselves. We may not pay
top of the range compared to every city out there in our competitive set, but we are going
to take great care of our employees and I think having that quality of life as part of the
whole package of working for Meridian makes a lot of sense. Thanks for everybody's
hard work on it
9. Mayor's Office: Strategic Plan Framework Discussion
Simison: Any further comments? Okay. Thank you both. I do see we have Mr. Koontz
on the line. So, with that, Council, we will move on to Item No. 9, the Mayor's Office
strategic plan framework discussion and I will turn this over to Mr. Koontz.
Koontz: Can you guys see my screen?
Borton: Yes.
Koontz: Okay. So, first doing a presentation on Zoom, so give me just a second here.
All right, Mr. Mayor, Members of the Council, I'm here to present our 2021 Strategic Plan
planned framework for the City of Meridian. I will be discussing with you today what I
need from Council, what our framework will be, how we have integrated some of our
citizen feedback, answer any questions on -- did somebody says something? Okay.
Answer any questions and gain clarity on certain topics and, then, gain approval of the
strategic framework. So, why are we -- why are we using a framework. Well, this is an
umbrella of our priorities to our citizens, our staff and external stakeholders. It will provide
an external and internal platform for us to measure success and provide accountability
and transparency to our citizens. Sorry. It will --from our previous strategic plan also our
directors in our departments told us that they needed more flexibility in order to create
strategies and tactics to complete a new plan. That was -- that was something that was
clear from talking with them. In this new plan we are going to provide a clear action
Page 19
Meridian City Council Work Session
Item#1. September 22,2020
Page 16 of—
oriented stretch plan to help achieve our city and our community's priorities. When this
plan is executed we will have to tell our story, achieve results, and be honest with where
we are going and this -- this plan honestly is a call to action. It's to achieve our vision for
the community. This plan also helps define what we are and what we are about when it
comes to being a premier community. I actually just saw in Money Magazine that we are
number three for like the best place to live. So, just throw that out there. That just came
out. But -- yeah. And what do I need from Council? Well, I need some feedback and
have gotten that so far. It's been good. Both from the conversations over the last nine
months and in discussing the framework with you one on one I'm encouraged for what I
have heard so far. You know, some of you had -- had a few thoughts and a few
suggestions. You had a chance to provide input previously on the -- all of the initial vision,
mission and focus areas. So, most of this presentation is going to align with the goals
that we have set out and really the overarching question is are you comfortable with them,
so we can move forward in this strategic planning process. Again, I know some of you
have had some questions on a couple of topics in the plan and we will have time at the
end to weigh in further and respond on some of those and, hopefully, adoption. So, these
goal statements that were created in your packet are the high level synthesized priorities
from our leadership conversations. We combined key themes, priorities, and action items
to create this. This framework's approval will help set the strategies, the action items, the
budget requests, and the direction that we are headed over the next one to five years.
So, that's kind of what I need from Council in a nutshell, so we will -- we will move on.
So, what have we done to date? So, I took a really in-depth review of the prior plan. It
was a good plan. It was our first to give a shot with and we got a lot of things done. I will
be providing you guys with a final report on that in December, but they had a few missing
pieces -- in this -- it was missing some rigid objectives and tactics that weren't developed
by the departments. They -- they required to be rewritten or eliminated every year. We
lacked a public facing or more community focused strategic plan. Limited staff members
were involved in the development and the execution of the plan. You know, broadly
speaking, the old plan and most of the vision, mission, and focus areas contained
elements of the previous plan. Much of the work we are doing from a high level will
continue, but there are a few tweaks and changes and modifications in this new plan from
the previous plan. But some of it will carry over. But there were some areas in the
previous plan that we have heard from -- through citizen feedback and -- and other
feedback from our community that there are issues that need to be addressed in this new
plan and so our leadership helped build consensus and developed action items in order
to achieve that. Now, in order to achieve the new plan we met over a series of months,
both pre- and post-COVID to develop key themes in our new strategic plan. I would have
preferred to meet in a bunch of rooms with Post-it notes and, you know, talk to you guys
about ideas, but some of that got -- some of that got shot, so, you know, we are where
we are. So, over the last nine months we asked what was feasible, what's achievable,
met with the leadership team, City Council, to take ideas and turn them into that higher
level focused area. Our strategic framework, which you have before you tonight, includes
our internal -- information from our internal subject matter experts, our leadership team,
and elements from our survey -- our citizen survey to create a concise framework of focus
areas and goals. So, this plan, like I said, took elements gathered from our
Comprehensive Plan, as well as the recently completed -- completed community survey
Page 20
Meridian City Council Work Session
Item#1. September 22,2020
Page 17 of—
and, additionally, took information from what Mayor and Council candidates heard when
they ran for office last cycle and we have integrated some of that information into our plan.
From the citizen survey -- you know, Dave talked to you about that a couple weeks ago -
- it was clear what areas should receive attention from city leadership over the next five
years. Roads, schools, and growth. Now, the citizen survey is a -- definitely a barometer
and we will continue to get feedback on a variety of these topics in our strategic plan. You
know, in a way the citizen survey is kind of that report card for how we are doing with our
community and we wanted to make sure the citizen -- the citizen survey had a place in
that strategic plan. So, we ask for their feedback every three years. So, we wanted to
make sure their goals are our goals, strategies, and action items that are in -- in the plan
would be aligned with those questions, so we can improve those outcomes of response
from our community. Really, the question is what can we do in some of these areas. You
know, what is possible. You know, it might be easy to say we don't control some of these
areas or -- like schools and roads, for instance. However, we have got to come up with
strategies in these areas to stretch the organization and deliver on these topics. So,
again, some of this stuff is going to be review, but our vision -- it remains unchanged from
being the west's premier community to live, work and raise a family. On this I have
included the citizen scorecard -- report card pieces as a place to raise a family, place to
live, and place to work. I'm not going to cover those metrics in depth, because, again,
this is mainly review, but these are -- this is that vision. We still have a ways to go. It's -
- it's a point out in time, but it's that place we want to be. That's -- that's what that vision
is. Our mission. This is kind of how we do business; right? So, the mission of our
organization -- again, this -- this kind of said that -- we added a little bit of language on
this one. We tweaked it slightly, added a little bit from the Comprehensive Plan, tells us
broadly how we are doing in business, but the -- the mission is that how we do business,
how we go about doing things for our organization. So, a little visual on how our focus
areas, our measures, and our goals work with this new strategic plan. The focus areas
are kind of broad 90,000 foot definition of what our priorities are as a city. The survey
metrics or other indicators underneath that illustrate the impact to our citizens and the
goals are the actions and outcomes related to those focus areas and this kind of helps
broadly defined our strategic framework, providing that clarity, the simplicity and the
transparency to our -- like I said, to our citizens, to our community and to our employees
and our leadership. So, the first -- first focus area deals with responsible growth and as
we saw in the citizen survey it was one of the top areas that we -- that our citizens felt like
we should focus on, so it's no surprises that it's number one. This area covers promoting
responsible growth, priority in-fill areas, execution of our Comprehensive Plan and, then,
encouraging affordable, diverse and quality communities. These metrics that I have
associated with it were trending down, but that's one of the reasons we really need to
focus on it, because our community is telling us something is going on here and we need
to develop strategies to -- to continue to work in this -- this vital area. Some of the goals
in this -- in this focus area have to do with prioritizing investment to ensure that we are
maximizing the delivery of city services, that we are implementing the goals in the
Comprehensive Plan, that we are utilizing tools in order to make sure the development
might pay-- pay a proportionate share of services. There is a housing affordability options
piece and, again, that one is really about what we make of it, the strategies that live
underneath it, because this plan, if -- with these goals, these goals will define -- will truly
Page 21
Meridian City Council Work Session
Item#1. September 22,2020
Page 18 of—
be defined by the strategies and the action items and the tactics and the metrics that are
developed underneath these broad goals; right? So -- and that's where we will go back
in the next phase in the departments and develop those -- those key components and
those strategies underneath these five goals. So -- so, broadly, that's -- that's what those
goals are and, again, you know, I know we had comments on a few of these things, so I
will try to hold them until the end. I want to make sure we get through all of these and
discuss them in detail. And the final one is ensuring design standards to ensure quality
communities with a diversity of amenities. Transportation infrastructure. This is about
listening to our citizens' desire for a connected community, partnering, and potentially
using resources to move projects, pathways, sidewalks and a safe multi-modal approach
to transportation challenges. Again, some of these metrics are -- come from the
community survey, others are related to accomplishing, you know, our priority projects
and increasing safe lighting to schools. Some of the goals. You know, the first one related
to transportation projects that could involve a variety of different techniques and strategies
on that. But, again, the strategies will help define what these goals are in action. So, I
know some of those conversations have came up in discussions with Council, but, you
know, we will -- we will talk in more detail if desired, so -- we are also going to be planning
and advocating for road and sidewalk improvements to increase accessibility to key areas
of community interest, enhancing our pathway network for connection points and, then,
investing in street lighting and overall safety and walkability in neighborhoods. Business
and economic vitality. This is about revitalizing our downtown, growing in areas that are
designed to support business expansion, and, then, targeting industries, based on an
industry analysis to ensure family wage job creation. Some of the goals. They are related
to, again, aligning with our industry analysis, pursuing specific industries to provide a
balanced economic -- economic base, supporting business development that allows to
bring more people to live and work in Meridian, utilizing specific tools to try and cluster
development in certain areas, pursuing development types in downtown to improve
overall quality of life, and, then, figuring out what -- what happens in downtown after the
end of the urban renewal district. Again, variety of topics that can be discussed in that
area and strategies. But, again, these are those high level goals that those strategies
that our departments will develop will flush out. Public health and safety. This one's about
maintaining and investing the great work of Public Works, Police and Fire, providing time
sensitive services in water and wastewater, evaluating the environmental impacts and
using data to inform, partnering with our health community to ensure access of care and
you can see the -- the metrics that we selected for that. The goals. You know, some of
these are going to relate to investing in technology with drinking water quality, clean water,
reducing the impact on the environment, engaging in our neighborhoods for public safety
resources, investing in police, you know, property crime, traffic safety, enhanced
education prevention efforts and, then, for Fire, loss of life and property, outcomes of
response, enhanced public education and, then, working with our healthcare providers to
ensure access to care and, you know, more can be flushed out on that as well. But, you
know, that's -- that's the goals for public safety and health. Vibrant, sustainable
community. These are some of the many reasons that people want to live and raise a
family here is that quality of life piece with vibrant, sustainable community. So,
sustainable places and spaces, sustainable practices, vibrant parks and recreational
offerings, and, then, all art and cultural opportunities. And some of the goals here. You
Page 22
Meridian City Council Work Session
Item#1. September 22,2020
Page 1 g of 24
know, those amenities that, you know, we love and our community loves. Instituting
sustainable and -- sustainable environmental practices and identifying public spaces,
program offerings and, then, preserving our heritage and identity by partnering with our
community stakeholders. Government excellence. This is -- this is -- a lot of this has to
do with, you know, how are we -- how are we doing this as a -- as a body and as -- as a -
- and as a government and this is -- this is really about how we are doing business
internally and how we are -- how we are outreaching to our community. So, open,
transparent and approachable government, utilizing our CARE values, telling our story
and engaging with our employees to deliver efficient and valuable government services
and being a great resource -- steward of our resources. So, this one's about account --
you know, accountability and transparency, utilizing people's voice in their decision
making process, pursuing solutions by our elected officials in areas of education,
transportation and other government. Empowering our employees to innovate operations
and improve processes. Utilizing data and exemplifying service by investing in our
employees and career path opportunities. So, some of what's next. So, we can adopt
the strategic framework hopefully. Some of the next steps we would like to take would be
educating our external partners and our citizens on the strategic framework, get some of
their input on it. If the framework is adopted we can, then, move into the next phase
where we identify our strategic initiatives and our action items and our tactics to achieve
those over the next few months and, then, in January I hope to begin plan implementation
on our next five year strategic plan and I know that was a lot of stuff. Any questions?
Simison: Thank you, Vincent. Council, any questions for Vincent at this time? or
comments?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Yeah. I have a comment and I don't think it will surprise Vincent, because I told
him I was going to probably make the comment. I think this is great. I think this is a huge
improvement on the last strategic plan. I really love the direction it's going overall. The
one thing kind of keeping me up at night -- and I would be curious what kind of public
feedback we get on it -- is the focus area of responsible growth and I think -- you know,
with 41 percent saying the city is managing its growth wisely, the one strategic goal I -- I
think might merit a discussion or just let's just see what the feedback from the public is,
but would be, you know, do we want to have a goal about ensuring growth happens in a
way that we are still maintaining adequate public services or some way of sort of talking
about, you know, techniques of managing our growth and exploring those. I -- I would
like to see the feedback I think from people and our stakeholders, I just -- I am concerned
with how -- that trend is pretty negative and I just hope that these goals go far enough in
meeting the concern, so that--that's the one comment I have. Overall I think it's fantastic.
Like I said, I think it's heading in the right direction, but that -- that's one concern I have.
Cavener: Mr. Mayor?
Page 23
Meridian City Council Work Session
Item#1. September 22,2020
Page 20 of 24
Simison: Councilman Cavener.
Cavener: Appreciate the presentation. Appreciate your work and engaging Council on
this process. Like Council Member Strader, I think we are going to get a much better
product than -- than our previous strategic plan. There is -- limitation maybe isn't the right
word, but the piece that I still continue to struggle with is that the goals are somewhat
subjective and what -- what I like with specific goals is that we can all collectively agree
when we have achieved them. When there is subjective goals it leaves the interpretation
we have actually achieved them up in the air and it may change from one person to one
person and so I always struggle with that piece, because I know I have sat -- when
somebody has said, well, we did all these subjective goals and I find myself saying, yeah,
but did you really or you may have done a piece of it and you are claiming victory. I just
don't know if you can share any conversations that have occurred about moving goals
from being kind of nebulous and subjective to being more specific.
Koontz: Mr. Mayor, Councilman Cavener, I think that's a great and valid point. I -- as I
-- as I kind of alluded to I think the clarity you are seeking and what you are talking about
will be developed in the strategies underneath each one of these goals; right? And on
some of those areas that might be more nebulous and -- and might be a little more --that,
you know, might be a little more nebulous or need a little bit of feedback, you know, maybe
those are some areas in which we gather some additional feedback from our citizens or
we utilize our subject matter experts on some of those things. But, again, you know, the
goals are a little bit broad and nebulous on purpose, because they enable our
departments and subject matter experts to go and create and I will go hold them
accountable to the fact that -- tell me how we are going to measure success in these --
these key areas, right, and so the strategies and initiatives and the action items and the
tactics are what makes these strategic goals truly, you know, to be basically held
accountable to those -- those pieces and -- and to clarify them; right? You know, the --
the goals are kind of the squishy things, but I do believe that in the process of creating a
strategy or a tactic or a strategic initiative underneath these, it will clarify what success
looks like under each one, if that makes sense.
Simison: Councilman Cavener, if I could at least give my two cents a little bit. I don't think
in this strategic plan you are going to have a mission accomplished banner. You know,
this is -- this is -- to me this is like, you know, building a -- building a home and I say that
-- or building a family. You have a plan for your family, you know what you want, you know
where you are going to go, but you are never done doing it and you are never going to
get up and say we have accomplished everything that we wanted for our kids and family
or whatnot. Maybe that's a horrible analogy, but that's -- that's really what this is -- this is
about. These are -- these are what we are going to strive to become and we will have
specific action items that we set out to do, but at the end of the day are we going to get
up there and say that this strategic plan --or this goal was hit and we are done and marked
off the board, we are not going to work on that? I don't think you are going to see that
from this plan.
Cavener: Mr. Mayor, to that point that -- that does cause a little bit of hesitation, because
Page 24
Meridian City Council Work Session
Item#1. September 22,2020
Page 21 of—
I think speaking specifically to kind of some of Council Member Strader's comments about
goals around growth, I feel like that we have a certain obligation to build a strategic plan
to communicate to the public these are -- these are the things that we are going to do to
address that. These are the specific things that we are going to --
Simison: And those will be the strategies. But you are never going to say that we have
accomplished responsible growth, check the box, we are -- we are done. That's where
I'm going towards -- at this level what you are seeing on this plan you are not going to
see a done box checked element. The strategies maybe and, you know, the strategies
will tell you kind of where you are going to go and what you are going to do and you may
say, yeah, we successfully did that item, but at the end of the day did you accomplish the
overall goal and you check it off? No. These are probably all ongoing throughout the
next five years.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I -- very important document. Having this strategic plan is so important, obviously,
to what we do and how we do it. I thought at the beginning that it would be very difficult
to get consensus -- you know, anytime you have seven elected officials, you know,
involved in a project--for the record -- not at the same time --that would create a quorum.
So -- not there all the time. But also when you have, you know, the entire leadership team
of the city, it -- there is just a ton of opinions and I -- I think that Vincent did probably, you
know, the best job that he could with what he was working with, to be honest, but at the
end of the day my question is simple. I mean, Mr. Mayor, this is your plan, do you feel
comfortable with it and is there anything in it that you -- where is your concerns or do you
not have any concerns or are you comfortable with what this looks like?
Simison: Thank you, Councilman Bernt, because I think to your point, you know, you
always try to create a plan that transcends bodies, to the best of your ability, but at the
same time I will serve for at least three to five years of this plan and it definitely has my
fingerprints on the plan about what I felt like from the community and what I feel is
comfortable, but it also incorporates what I think we heard from Council and others. So,
yes.
Bernt: And it should.
Simison: And I think it also is much more -- if you want to compare it to the last plan , we
definitely have places with the Police and Fire, really, I think have a home in this plan,
where in the last plan they didn't have that element. So, I -- I do feel like it -- it covers a
lot of bases, it's a great framework for where we want to go, and it talks about what we
want to achieve and we will see what strategies we can put together to achieve those
goals, because that's, again, all about the goals. You know, this is where we are and what
we are reviewing. Focus areas and goals. These are not the strategies of how we will
get there and that really goes to what Council Woman Strader and Councilman Cavener
Page 25
Meridian City Council Work Session
Item#1. September 22,2020
Page 22 of—
talked about is what does that mean and how does that look. But there is flexibility for
the departments and there is flexibility for, quite frankly, the Council. You guys can
develop your own strategies. This doesn't have to be just the department's coming up
with their plans. I would love Council to develop strategies under responsible growth.
Let's hear them.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Maybe just a quick question on the process. So, it seems like the strategic
initiatives are going to be really important to -- to some of the Council Members. So, will
those also come before us as this is more flushed out or what does that sort of look like?
Simison: I will -- you know, from a certain standpoint, no, they won't come from Council
for approval. You will hear -- you will hear about those either from updates from Vincent
that he will give on the strategic plan or from the departments, you know, as they develop
these through their -- their yearly updates to Council, but I think as we develop the
strategies I think that there will be enough -- there will be -- information will be shared with
Council, but we won't ask for your adoption or your sign off on those strategies, but there
will definitely be information shared about them once they are developed and, of course,
you are welcome to help create your own strategies from that standpoint.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Yeah. I just wanted to thank Vincent and everyone that worked on this. It's a
very good framework. I think it -- it captures the very critical elements that we need to be
focused on and it really does come down to those strategic initiatives. It also -- that
framework allows the citizens to weigh in and -- and provide their voice to those areas
that are critical to our community. So, I think it's well done that way and -- and as far as
you have talked about, Mr. Mayor, and others, the strategic Initiatives really are the -- the
-- going to be the meat on the bone, if you will. This is the framework, it's just the skeleton,
but now the meat is going to come in and I think as our liaisons to different departments
and -- and as we discuss this, it will be interesting to see -- to see how that develops
further and I think that's where it's going to be critical. But it's well done. Thank you.
Simison: I'm going to ask Councilman Borton -- and I don't see his picture, but I know he
had some thoughts, if he wanted to share those or if he has got his questions answered.
Borton: I think the questions have been answered, Mr. Mayor. So, yeah, I'm good. No -
- no questions.
Simison: So, Council, what -- what you would likely see coming back before you would
be this -- this document in a written -- with some narrative information that would be part
of it. That's what we would actually ask Council to be adopting from that standpoint
Page 26
Meridian City Council Work Session
Item#1. September 22,2020
Page 23 of—
moving in. Of course we want to go out to the community first, hear what type of feedback
we have. If there is really no edits, then, this is what you would substantially see. If we
hear a lot of feedback, then, I'm sure you will see Vincent coming back and talking about
what -- what that feedback is and if we think we need to make modifications based on
that feedback. Vincent was --we talked about this. The October to December time frame,
we are not going to really have the directors of the departments start working on this until
we get, you know, an approved plan. So, it's not likely as clean as Vincent stated with
the October to December with a kickoff in January. We will -- we will start working on the
strategies once we have adopted the framework and community feedback appropriately
from that standpoint. We definitely have departments that are still trying to wrap up the
last strategic plan, some elements and disciplines. I will update you all on that here in the
next -- before the end of the year we are just going to do one final closeout with that plan.
So, there -- there are still some question marks and timing issues. I don't want to give
anyone expectations, but I think that's what you are -- you are looking at sometime in
early 2020 before you will see strategy from departments.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I think we are good to proceed, unless other Council Members have concerns or
questions.
Simison: Okay.
Cavener: The timeline makes a lot of sense.
10. Mayor's Office: CARES Act — Small Business Grant Program
Update
Vacated from agenda
11. Police Department: Discussion of Proposed Updates to Ordinance
Provisions Regarding Disqualifying Criminal Convictions for Mobile
Sales Unit Licenses and Vehicle Immobilization Licenses
Vacated from the Agenda
Simison: Okay. Thank you very much. Appreciate you all, Council and Vincent, for
undertaking this project. And the directors for pitching in. Councilman Bernt, what's your
pleasure?
Bernt: Mr. Mayor, I move that we adjourn the meeting.
Hoaglun: Second the motion, Mr. Mayor.
Simison: We have a second. Yes.
Page 27
Meridian City Council Work Session
Item#1. September 22,2020
Page—of"
Bernt: Mr. -- Mr. Mayor, to clarify, I believe before -- I think we are going to move Items
10 to 11 to our -- to our -- our next meeting. They are scheduled at our next meeting, so
I think that totally works. Weren't quite able to get it done this evening, so --
Hoaglun: That answered my question before I even had a chance to ask it.
Simison: I have a motion and a second to adjourn the meeting. All those in favor signify
by saying aye. The ayes have it. We are adjourned.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 5:49 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
/
MAYOR ROBERT E. SIMISON 10 / 13 2020
DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Page 28
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Approve Minutes of the September 8, 2020 City Council Regular Meeting
Page 3
Meridian City Council
Item#1. September 8,2020
Page———
Simison: All in favor? All ayes.
MOTION CARRIED: ALLAYES.
Bernt: Move we adjourn.
Hoaglun: Second.
Simison: All in favor. We are adjourned.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 8:27 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
9 / 22 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Page 39
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Final Order for Victory Commons (H-2020-0086) by BVA Development,
Located at 130 E.Victory Rd. and 3030 S. Meridian Rd.
Page 40
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: SEPTEMBER 8, 2020
ORDER APPROVAL DATE: SEPTEMBER 22, 2020
IN THE MATTER OF THE )
REQUEST FOR FINAL PLAT )
CONSISTING OF 4 BUILDING ) CASE NO. 2020-0086
LOTS ON 5.81 ACRES OF LAND IN )
THE C-G ZONING DISTRICT FOR ) ORDER OF CONDITIONAL
VICTORY COMMONS ) APPROVAL OF FINAL PLAT
SUBDIVISION NO. 1. )
BY: )
BVA DEVELOPMENT, LLC )
This matter coming before the City Council on September 8, 2020 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of"PLAT SHOWING VICTORY COMMONS NO. 1
SUBDIVISION, LOCATED IN THE SW 1/4 OF SECTION 19, TOWNSHIP 3N,
RANGE IE, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020,
HANDWRITTEN DATE: JUKE 23, 2020, by FRITZ BROWNELL, PLS,
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR(VICTORY COMMONS SUBDIVISION NO. 1—2020-0086)
Page 1 of 3
Page 41
Item#2.
SHEET 1 OF 6," is conditionally approved subject to those conditions of Staff as
set forth in the staff report to the Mayor and City Council from the Planning and
Development Services divisions of the Community Development Department
dated September 8, 2020, a true and correct copy of which is attached hereto
marked"Exhibit A" and by this reference incorporated herein, and the response
letter from Roberta Stewart of BVA Development , a true and correct copy of
which is attached hereto marked"Exhibit B" and by this reference incorporated
herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR(VICTORY COMMONS SUBDIVISION NO. 1—2020-0086)
Page 2 of 3
Page 42
Item#2.
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the 22nd day of
September , 2020.
By:
Robert E. Simison
Mayor, City of Meridian
Attest:
Chris Johnson
City Clerk
Copy served upon the Applicant,Planning and Development Services Divisions of the Community
Development Department and City Attorney.
By: Dated: 9-22-2020
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR(VICTORY COMMONS SUBDIVISION NO. 1—2020-0086)
Page 3 of 3
Page 43
►tem#2. EXHIBIT A
STAFF REPORT C: E IDIAN --
COMMUNITY DEVELOPMENT DEPARTMENT
HEARING 9/8/2020 Legend e
DATE: ff
Proje�t Laca�iar.
TO: Mayor&City Council I
FROM: Alan Tiefenbach,Associate Planner
208-489-0573
Bruce Freckleton,Development '
Services Manager
208-887-2211
SUBJECT: H-2020-0086 - r
Victory Commons Final Plat
Es
LOCATION: The site is located at 130 E.Victory Rd. -
and 3030 S. Meridian Rd., in the
southwest 1/4 of Section 19, T.3N. RJE.
I. PROJECT DESCRIPTION
Final Plat consisting of 4 commercial lots on 16.74 acres in the C-G zoning district. This is the first of
two phases,with a total of 12 lots.
II. APPLICANT INFORMATION
A. Applicant/Owner
Kuna Victory,LLC—901 Pier View Dr., Suite#210, Idaho Falls, ID 83402
B. Representative:
BVA Development,2775 W.Navigator Dr., Suite#220,Meridian ID 83642
III. STAFF ANALYSIS
The preliminary plat for this development was approved by City Council on June 9, 2020. The
preliminary plat consisted of 12 commercial lots on 16.74 acres, several of which already include
buildings presently under construction including an urgent care, flex building and a paint store. This
first phase consists of four lots on 5.81 acres.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. All development shall comply with
the dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district as well as
Development Agreement#2019-119405.
Pagel
Page 44
Item#2.
Because the size and configuration of the first four lots is consistent with the approved preliminary
plat, staff finds the proposed final plat is in substantial compliance with the approved preliminary plat
as required. However,there are still several outstanding issues. A condition of approval of the
preliminary plat was that prior to signature on the final plat for this phase,the applicant shall grant
cross access to parcels#R5915720030,R5915720042 and R6242270030 (parcels to the south and
east of the property)but staff has yet to see proof of this access.Also, a 25' wide buffer is required to
be installed along E.Victory Rd prior to occupancy of the first structure per the development
agreement. It does not appear this buffer has been completed. Finally,there is also a 35' landscape
buffer required along S. Meridian Rd, an entryway corridor. This buffer is to be measured from the
ultimate right-of-way as anticipated by the transportation agencies in accord with UDC 11-3B-7Cl.c.
Plat Note No. 13 states this results in a 16.5' wide landscape buffer which was established by
measuring 35' from existing back of curb (meaning much of the landscaping is within ITD right-of-
way). The applicant shall be required to obtain a ROW license agreement from ITD to install and
maintain this buffer prior to signature on the final plat.
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
Page 2
Page 45
V. EXHIBITS
A. Preliminary Plat(date: 11/20/19)
11
>
M-h
did
M cA 5,/
50
CIT
21'
SIM,
Page 3
Item#2.
B. Final Plat(date: 6/23/2020)
idrulo LY11LNILN L:Yti no
VCTORY 7}� 7E�y �r /�}R /�y,y OF COMONS
Lpm.rmmwm GOVERNMENT LOT 4. TOWS
e RANGE I EAST OF THE BARE M
J�g a — oo—
L-DT3
R (r?. j C�
{Fdi� �{ RAEI 61f�R'1'a+L`Ewl�dT' PIE.
5 �j, BQ 16S
onwumvwm~
If
IesRmwwLslrY3 _ � �4
4
�F 171
b I � 4 � xk
2 4 `
W--
Bf
Lf4ffi r P.-A.� ULKLMIL13Y LSTLML IRG II fl.5 Z=1
II F ' xh N
Ls
Ed RZ„LA,l LR r 3 � �
13 ITMI uz s.s rLn 1.01 AC- 4 6 i" ti l
9 tix *
$� i�T�xT 1 i 4 �/
4
2.4?Jam.
�
• f� � r�a�saw z��� r�kelaa
r�
, lab..
� 44
i
.ec. GCVT_CTE
tlAr.4 Papa!&
R._l. l ElD U. ONI Lo4
E.Y]1:7n)HY ROAD PI.Lkm
9
!
Page 4
Page 47
Item#2.
C. Final Plat Easement Exhibit Showing Landscaping/Sidewalk Easements(date: 6/23/2020)
VICTORY COMMOAG SUM
w
SUUA 7ED IN A POR77ON OF Si
as �16 GOVERNUENT L-OT 4, TOWSI4+F
IWJ.E1rTC
F611F02Lr1SE CJPNl10 RANGE I EAST OF THE BOISE MERi
7
AGE.PL R$FLBa CIE
CPAF,+9�+ N UERYDIAN, ADA COUNTY,, I
.°� ..'A C%S Fgs7G£a�J9DP1JiA0N
RCCW 1,77,PAGES Ti.774-0-,M — 0 0—
{3DtifT LOT 3 EILeeN s
Et6Y4i�94'ff pe QTJl-V- Th6 ET �9'li't.e'4N
ES4'lUS9R4 f71'
76.00 k1
Ism
w3riis7w �' �' — <x ` ♦ N
NSVIUSrE
5.19'
f \ k 5 MOLE
l 'L R77 �iti5' l 1
4
mCiVLL+EVOlXf T'A& y
I i k k 1{g.
I I #oewaKueaewrixa l �
� [+� I I �vrarwieai x �1
,. w
LOT I
4 as5-A'3rw
a2Y377" E• � �•2Q9TE
I I N29.33-42W
l Ns5M91E 3.94'
iCOF
I �
.w I M LOT2
BLOCK i
p I �
Curve Table
F I I
l OUry ft L"UM Fps C�" ChWd DhaH n OW
I
OF ISLES' 93AU IIlEnr N612SLOI ' 1
fb s9A0' 118.9Er 2924," sm22SF4 w S
I
I {'F 32£U' 57.93' 32"12%4-- 87d'167715' 3
pp fL V''yy y1' 3 ce 5I 42r 57.97 W 413'i• NS5.33'3rW S
LO4.+f1 ,/
I iJ f CS 21b2 1MD1r 11'2nE• N30.34'3yw 2
+ I I
l I CID 14,05' R= 9Y595• h'9•ii'13'N' 1
Gil 0.9&' 5551L' 0'47W N2e•1C'1C1Y I
C12 21.71' 105.10• 11'4TI!r 521'15'SR•E 2
SW31'23•E
1E 12-21, C13 MST s81I7 II 245A• 520.34%Z'E 1
P.QC.—� PARCEL 9 PER AEMM C14 93.35' i7.9&' Sff'3XW 575.0#'0.3•E
CVF5j.541'EY M 12y2 P CsPAF,r7EQ0dRUH
+ 5•�S C15 E2.9T 12S.1T 23'_vw N6rOY17E E
4 CPdF.7 1 140142 59 ya iy2 v7E ii9A49 C16 23 i IC297 13mr30' IL=3T14-w _
PJR 1359P Sf,CUR W.i t,;
I E.VICTORY RC]r1D
,rage :)
Page 48
Item#2.
D. Final Plat Landscape Plan North(date: 7/28/2020)
':,;Y j:•;ti.. ['-P�•:{ T EEMRIGAMON NO ES PLANT SCHEDULE
—; ,�.aa,,,nt: t.¢ R�.,...., m,.c«x� E
�. wc.m.-
. V'..�M - .A'z,• -[I`sE��[aa-xo+mae[,uml���rIAE � wp.
n
s -iii r rse�:crsr.�+xvw�-r.o rrrwmr Fco.�nm, � cw .w I
..��_.i•, _m r rx u,l,x.xwvr�nc-no.mnnc .n rrc.r�
...mwa,xa.a.
[,—PI .
.E x a ... �•.x g
] �+` GENtue,WIGAVM DOTES-AGE NL SN 6M RTAL �"me n'�
IIIr 1
rvc r Nexw-1 o`er ��"reYnE !V.7 ilm mix m.
'''y j� % .. � .�� '•..• u.o,K mrc.rs,cKr a,rc ixo"ori wr onoe.
S [nm.GS.NE pPYrn.n 45.Er 9W1 3E]mcx6 M RaxtoE
rE•n[��v..:e r.�.�: m a,ewe u� ew
ex x cnr. koi '� YNn aan kd. a� R'vta
i Q �::. ��ri f•. •E-,e.F , �rINCE�PX
' 1 1 1 Q
�- � ff'^;'• / s=. q.:..>p:''I _ 6 9.i« eo.,rrca r c�wxrw x."
n
u� x// LA163CfPEL GEM a
x ---- - �P
f [E'VELOPHt LAHOSCAPE MCIf1EC
•,` ar=n�a�
�.-
1 I � \ LAMD$QAPE CALCIILATOOIABLF
LI I '•'�• '�:y:.•y":ti. vnvmp LF.FFCIRAM KFFEFAWMM #OFTFI�MFWt
'I '•'}, �� �`;\ t^? ]� '- LAIGOCJVCIIC. 11IM 'a n
'� cz ,,, •\ ....��--] t -Z veee a rn .+rorx
s? \� _
i I i .�.. •;z ��, nw sa rn.+n1 nos
iivt6=.,gin
j�E—WE e�Raa on
�,.�tea`���""µ
�� �.. TMEmInx .
_ � . . u
rII
— _ e
�. r x .
R ma
E.
~I
LANDSCAPE PUN-AREA ONE
e SwY,��77A
Page 6
Page 49
Item#2.
D. Final Plat Landscape Plan South(date: 7/28/2020)
w:
f • Ri1�F x - ry: • �$ f i 'I III�• '
i d //ffJJ l
.1
SE W
_ tl
r'
l�71AA4716•T..152.90.8C1 r •� t . V I.
. 1
-
%`!.. rwvssrnv:
+greaAaruFnAermar„-�I
i � .l' //,� .` e Y f :I� Ff-. J �! l/ nir t.xK�.•[r ti fi0.l?CT f�'1
Ell" 4
Page 7
Page 50
Item#2.
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
1. All development shall comply with the terms of the approved preliminary plat(H-2019-
0150),Development Agreement(Inst. 20 1 9-1 1 9405)and any future amendments to that
agreement as applicable.
2. Direct lot access is prohibited to S. Meridian Road and E.Victory Road.
3. Prior to signature on the plat,the applicant shall provide a recorded cross agreement or add a
plat note that grants cross access to parcels#R5915720030, R5915720042 and R6242270030
in accord with the amended development agreement.
4. A 25-foot wide landscape buffer along E. Victory Road shall be constructed prior to
occupancy of the first structure in accord with the amended development agreement. The
landscape buffer shall be installed in accord with UDC 11-3B-7C.
5. The landscape plan prepared by Baer Design Group,dated 7/28/2020, is approved as
submitted.
6. The final plat prepared by Fritz Brownell,Horrocks Engineers, dated 6/23/20 is approved
with the following comments:
a. On the face of the plat insert the recorded water and pedestrian easement numbers.
b.Note#11, 12 and 15—insert instrument numbers.
7. The required landscape buffers along Meridian and Victory Roads shall be measured from the
ultimate right-of-way as anticipated by the transportation agency in accord with UDC 11-3B-
7C1.c. The applicant shall be required to obtain a ROW license agreement from ITD to install
and maintain the buffer along S. Meridian Road prior to signature on the final plat.
8. If the City Engineer's signature has not been obtained on the final plat within two(2)years of
the City Council's approval of the subject preliminary plat(June 23, 2022),the preliminary
plat shall become null and void unless a time extension is obtained as set forth in UDC 1I-
6B-7.
9. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
10. All future structures constructed within the development shall to comply with the elevations
in the amended development agreement,the design standards listed in UDC 11-3A-19 and
those in the Architectural Standards Manual.
11. Certificate of Zoning Compliance and Administrative Design Review applications are
required to be submitted to the Planning Division for approval of all future buildings on the
site prior to applying for a building permit.
Page 8
Page 51
Item#2.
B. Public Works
Site Specific Conditions:
1. This phase of the development will result in a long deadend water main which may result in
poor water quality. Looping the water system back to Victory Rd as shown in the Preliminary
Plat will eliminate this issue.
2. Public Works Department suggests the elimination of the proposed parallel water main off of
Meridian Rd by utilizing the existing water main in the driveway entrance. The proposed water
meter and hydrant could be connected off of the existing water main.
3. Is the new proposed hydrant near Meridian Rd needed?There is an existing hydrant just south
of the driveway entrance.
General Conditions:
4. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision;applicant
shall coordinate main size and routing with the Public Works Department,and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
5. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
6. All improvements related to public life,safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
7. Upon installation of the landscaping and prior to inspection by Planning Department staff,the
applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A.
8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat.
9. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
Page 9
Page 52
Item#2.
11. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
12. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
13. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
14. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
15. Developer shall coordinate mailbox locations with the Meridian Post Office.
16. All grading of the site shall be performed in conformance with MCC I I-1-4B.
17. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill,where footing would sit atop fill material.
18. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
19. The applicant's design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
20. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor's work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
22. The applicant shall provide easement(s)for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20-feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement(on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted,reviewed, and approved prior to signature of the final plat by the City Engineer.
Page 10
Page 53
Item#2.
23. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
24. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
25. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
26. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available,a single-point
connection to the culinary water system shall be required. If a single-point connection is
utilized,the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Page 11 —
Page 54
Item#2.
Alan Tiefenbach
From: Roberta Stewart <roberta@bvadev.com>
Sent: Tuesday, September 8, 2020 4:21 PM
To: Alan Tiefenbach
Subject: RE: quick phone call - Victory Commons Response to Staff Report (H-2020-0086)
External Sender -Please use caution with links or attachments.
thanks! It'll be easy peasey!
ROBERTA STEWART
robertaCcDbvadev.com 1 (208)616-1050
Ball Ventures Ahlquist
IV bvadev.com
From:Alan Tiefenbach <atiefenbach@meridiancity.org>
Sent:Tuesday, September 8, 2020 4:19 PM
To: Roberta Stewart<roberta@bvadev.com>; Bill Parsons<bparsons@meridiancity.org>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>; Kindi Moosman
<kindi.moosman@horrocks.com>
Subject: RE: quick phone call -Victory Commons Response to Staff Report (H-2020-0086)
It will be on consent, so unless you want to contest,there will not even be a presentation.
Alan Tiefenbach I Current Associate Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 1 Fax: 208-489-0571
C,-/(fE ID
Built for Business, Designed for Living
From: Roberta Stewart<roberta@bvadev.com>
Sent:Tuesday, September 8, 2020 4:18 PM
To:Alan Tiefenbach <atiefenbach@meridiancity.org>; Bill Parsons<bparsons@meridiancity.org>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>; Kindi Moosman
<kindi.moosman@horrocks.com>
Subject: RE: quick phone call -Victory Commons Response to Staff Report (H-2020-0086)
External Sender - Please use caution with links or attachments.
1 Page 55
ttem#2. and Bill: I'll be at the 6:00 p.m. Consent Agenda tonight for the Victory Commons item. We are not contesting
any issues, and we are requesting that the final plat be approved. If the meeting room is open to the public and if you
prefer that I be there in person for any reason, please let me know, and I'll come to City Hall tonight. Otherwise, you will
find me on Zoom. Thanks,
ROBERTA STEWART
roberta(o)bvadev.com 1 (208)616-1050
Ball Ventures Ahlquist
IV bvadev.com
From:Alan Tiefenbach <atiefenbach@meridiancity.org>
Sent:Tuesday, September 8, 2020 1:51 PM
To: Roberta Stewart<roberta@bvadev.com>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>
Subject: RE: quick phone call -Victory Commons Response to Staff Report (H-2020-0086)
Staff talked about the access issue.
Leaving aside the current plat,this is a condition of the development agreement (DA).The DA says prior to C/O of the
FIRST STRUCTURE, access must be provided to all three parcels. We cannot change this requirement without amending
the DA. In order to amend the DA, a neighborhood meeting is required and a Council meeting.This note has been on the
development agreement,the preliminary plat and now the final plat.
Regardless of this plat, access from E. Victory must be established before a C/O is issued for the urgent care.
I recommend your team figure out the best way to accomplish this while leaving yourself enough flexibility.
Alan Tiefenbach Current Associate Planner
City of Meridian Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 1 Fax: 208-489-0571
C,-/(fE ID
Built for Business, Designed for Living
From: Roberta Stewart<roberta@bvadev.com>
Sent:Tuesday, September 8, 2020 11:18 AM
To:Alan Tiefenbach <atiefenbach@meridiancity.org>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>
Subject: quick phone call -Victory Commons Response to Staff Report (H-2020-0086)
External Sender - Please use caution with links or attachments.
Hey Alan: would you have 5 or 10 minutes to talk with me,Tonn, and our engineer Rob Sunderlage if we call you on the
phone at 11:30? It's about tonight's consent agenda item for Victory Commons. If you have a few minutes, what
number should we dial to reach you?
2 Page 56
Item#2.
ROBERTA STEWART
robertaCa)bvadev.com 1 (208)616-1050
10V Ball Ventures Ahlquist
bvadev.com
From:Alan Tiefenbach <atiefenbach@meridiancity.org>
Sent: Friday, September 4, 2020 10:51 AM
To: Roberta Stewart<roberta@bvadev.com>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>; Kindi Moosman
<kindi.moosman@horrocks.com>; Bill Parsons<bparsons@meridiancity.org>; Brian Bentler
<brianb@cuttingedgelandscape.com>
Subject: RE: Victory Commons Response to Staff Report (H-2020-0086)
Sorry, I accidently sent before I had finished the email. Please see the completed email below.
Alan Tiefenbach Current Associate Planner
City of Meridian Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 1 Fax: 208-489-0571
WE I I�
Built for Business, Designed for Living
From:Alan Tiefenbach
Sent: Friday, September 4, 2020 10:46 AM
To: 'Roberta Stewart'<roberta@bvadev.com>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>; Kindi Moosman
<kindi.moosman@horrocks.com>; Bill Parsons<bparsons@meridiancity.org>
Subject: RE: Victory Commons Response to Staff Report (H-2020-0086)
Roberta,
Thanks for your response to the staff report.
I talked to Bill Parsons about what you have outlined. He said he's had discussions with Tom Jr. as recently as last week
and he has been kept aware of all the issues.
In regard to the access agreements you provided, I have not looked at them in detail so I cannot comment. I do not see
exhibits or easements shown on the revised plat, so my understanding is this is a general agreement to the access
without knowing the exact alignment at this point- correct?
In regard to the requirement for the access to R6242270030,the "third parcel" adjacent to E.Victory Rd.This
requirement was not just added to the amended DA without discussion.This requirement was listed with the
preliminary plat,the final plat AND the DA. Per UDC 11-3A-3 "where access to a local street is not available,the
property owner shall be required to grant cross-access/ingress-egress easements to adjoining properties." Even though
this is a 1.8 acre parcel, it is zoned R-4.This allows 8,000 sf lots. It is a tree farm now, but it will probably redevelop in
3 Page 57
ttem#2. re, and this could result in as many as eight new lots. We cannot allow more access from an already non-
conforming condition. Access must be provided. Understand this is a DA requirement; the note cannot be removed from
the plat nor can the condition of approval be stricken. A DA modification would be required—meaning a neighborhood
meeting and a separate scheduled Council hearing.This would delay this present application, and staff would not
support this request.
Regarding the landscape strip along E.Victory going in prior to C/O of first building-This was mentioned in the
preliminary plat,the DA,the final plat AND with the Urgent Care CZC.Just because it was listed on the CZC does not put
the responsibility on that particular applicant. It's been mentioned repeatedly so it is not missed. If you cannot install
the landscape strip at this time,you can put up a surety with a timeline of when it would be installed.
I might not have understood your response regarding the license agreement from ITD. You are providing 16.5' of a
buffer with the explaination that the remaining 16.5 is already installed along S. Meridian/ Kuna.That's great, but we
have to have something from ITD that says they are allowing you to have it there and maintain it.
It appears Land Development does not have any concerns in regard to any of your other comments or the slight
easement reconfigurations.
This case is scheduled for the consent agenda on the Council WORK SESSION on Tuesday the 8th at 4:30. If you want to
contest the recommendations of the staff report, it will be rescheduled for the next formal hearing, which would
probably be September 15.
Alan Tiefenbach I Current Associate Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 1 Fax: 208-489-0571
dE I I�
Built for Business, Designed for Living
From: Roberta Stewart<roberta@bvadev.com
Sent:Thursday, September 3, 2020 11:53 AM
To:Alan Tiefenbach <atiefenbach@meridiancity.org>
Cc:Tonn Petersen <tonn@bvadev.com>; Rob Sunderlage<RobS@horrocks.com>; Kindi Moosman
<kindi.moosman@horrocks.com>
Subject:Victory Commons Response to Staff Report(H-2020-0086)
External Sender - Please use caution with links or attachments.
Hi Alan: attached is our response to the Staff Report for Final Plat hearing before City Council on September 8th. Also
attached are the two recorded easements giving cross-access to the two commercial lots in Mussell Corner
Subdivision. Finally, attached is a slightly revised final plat dated 9/1/2020. There were some items revised since
6/23/2020, which is the version currently under review. We request that Staff and City Council consider this 9/1/2020
final plat draft in the upcoming hearing instead. In the response, you will see a description of the 7 small items that
were changed on the final plat. Finally, please note that the only building currently under construction at the site is the
Urgent Care. I don't think the Sherwin Williams store has started construction; there has only been pad prep by the
developer. The permit for the Flex Building has not been picked up yet, so there is no construction on that lot either.
4 Page 58
Item#2.
Please let me know if you have any comments or questions.
P_ ROBERTA STEWART
robertaCcDbvadev.com 1 (208)616-1050
Ball Ventures Ahlquist
bvadev.com
City of Meridian
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-888-4433
www.meridiancity.org
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to
both release and retention, and may be released upon request, unless exempt from disclosure by law.
5 Page 59
Item#2. .
BALL
VENTURES
AH LQUIST
September 4, 2020
Meridian City Planning Division
33 E. Broadway Ave., Suite#102
Meridian,ID 83642
Re: Response to Staff Report for Victory Commons Final Plat(H-2020-0086)
Dear Planning Division Staff:
On behalf of our client,BVA Development,we submit this response to the recent Staff Report issued with
respect to our Final Plat application(H-2020-0086). As you know,the hearing is scheduled for September
8,2020.
We generally agreed with the items set forth in the Comments & Conditions section of the Staff Report.
However,there were a few items that required a response, and we set forth our responses below is red font.
I. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
1. All development shall comply with the terms of the approved preliminary plat(H-
2019-0150), Development Agreement(Inst. 2019-119405) and any future
amendments to that agreement as applicable. Applicant partially agrees, except
Applicant requests that the condition requiring a recorded cross access agreement
between the Subdivision and residential parcel R6242270030 be removed from the
Final Plat requirements, Preliminary Plat requirements and Development Agreement
requirements. (See more detailed response to item#3 below)
2. Direct lot access is prohibited to S. Meridian Road and E. Victory Road.
3. Prior to signature on the plat, the applicant shall provide a recorded cross agreement
or add a plat note that grants cross access to parcels#R5915720030, R5915720042
and R6242270030 in accord with the amended development agreement. With this
response, Applicant has provided copies of the recorded cross-access agreements
between the Victory Commons Subdivision and parcels R5915720030 and
R5915720042. Specifically,Notice of Cross-Access Easement Location(Instrument
#2020-100154) grants access to both commercial parcels across any and all drive
aisles and sidewalks inside the Victory Commons subdivision. Notice of Cross-
2775 W. Navigator Dr., Suite 220, Meridian, ID 83642 1 208.616.1050 1 www.bvadev.com Page 60
Item#2.
Access Easement Relocation (Instrument#2020-100153)relocated the access point
on the Legacy Feed and Fuel parcel#R5915720030 where it connects with the
Victory Commons subdivision.)
There is a 3rd contiguous parcel that is required to have cross-access with the Victory
Commons Subdivision(Residential Parcel No. R6242270030). Applicant, however,
requests that this cross-access requirement be removed as to this parcel. The
requirement of cross access with this residential parcel was not in the original
Development Agreement and was introduced for the first time in the Modified DA. It
was not the subject of discussion between Staff and Applicant, requiring us to raise it
in this response.
The cross-access with Residential Parcel R6242270030 is unnecessary because this
relatively small residential parcel, approximately 1.8 acres, already has direct access
on to Victory Road, allowing the homeowner to conveniently access the public roads.
Additionally, cross access with the residential parcel will not create any measurable
convenience for the homeowner, and it will not create any benefit or consideration of
any kind for Applicant. That parcel is small, and any future change in use or other
development of that parcel would not necessitate any more access than it already has.
Even if it did, the owner thereof would need to negotiate for the additional access
through Applicant's property and give consideration to Applicant because there is no
reciprocal need or benefit to Applicant.
Requiring that cross access,which solely benefits the neighboring residential parcel,
will (i) require Applicant to allocate property for unanticipated access ways; (ii) limit
Applicant's building configuration options on the lot adjacent to such parcel; and(iii)
increase costs and expenses to Applicant due to additional access way improvements,
all with no benefit or consideration to Applicant.
Furthermore, restrictive covenants have already been recorded encumbering
Applicant's property, which covenants prohibit granting easements to properties
outside of those that are parties to said covenants and restrictions.
Finally, it should be noted that NMID uses the residential parcel's direct access from
Victory Road to reach the pump station and diversion box along the Kennedy Lateral.
NMID does not need cross access from the Subdivision to reach these irrigation
items.
4. A 25-foot wide landscape buffer along E. Victory Road shall be constructed prior to
occupancy of the first structure in accord with the amended development agreement.
The landscape buffer shall be installed in accord with UDC 11-3B-7C.
Conditions of approval have been granted for Victory Commons Urgent Care (DES,
CZC A-2019-0361). This condition should be satisfied under the current conditions of
2
Page 61
Item#2.
approval for the Urgent Care as the first occupancy. A surety will be in place for
remaining landscape work not completed before occupancy.
5. The landscape plan prepared by Baer Design Group, dated 7/28/2020, is approved as
submitted.
6. The final plat prepared by Fritz Brownell, Horrocks Engineers, dated 6/23/20 is
approved with the following comments:
a. On the face of the plat insert the recorded water and pedestrian easement numbers.
b. Note#11, 12 and 15 —insert instrument numbers.
Applicant is requesting Staff and City Council to review and approve an updated draft
Final Plat dated 9/l/2020. This updated final plat shows the following changes:
1. Minor modification of Waterline and Sewer Easements
2. Clarification of Owner Title and Owner Entity
3. Specifying Water Easement beneficiaries
4. Modifying Business Owners Association entity for maintenance.
5. Removal of access to Kuna Note
6. Updating Declaration call out and Instrument Number
7. General Text clean up (formatting etc.)
7. The required landscape buffers along Meridian and Victory Roads shall be measured
from the ultimate right-of-way as anticipated by the transportation agency in accord
with UDC 11-313-70.c. The applicant shall be required to obtain a ROW license
agreement from ITD to install and maintain the buffer along S. Meridian Road prior
to signature on the final plat.
ITD has approved an Approach Permit for the construction of a new right in/right out
access on Meridian Road. There is no additional ROW needed for this improvement
and the existing landscaping is to remain(protected) and maintained by property
owner under any existing agreement.
8. If the City Engineer's signature has not been obtained on the final plat within two (2)
years of the City Council's approval of the subject preliminary plat(June 23, 2022),
the preliminary plat shall become null and void unless a time extension is obtained as
set forth in UDC 11-6B-7.
9. Prior to submittal for the City Engineer's signature, have the Certificate of Owners
and the accompanying acknowledgement signed and notarized.
10. All future structures constructed within the development shall to comply with the
elevations in the amended development agreement, the design standards listed in
UDC 11-3A-19 and those in the Architectural Standards Manual.
11. Certificate of Zoning Compliance and Administrative Design Review applications are
required to be submitted to the Planning Division for approval of all future buildings
on the site prior to applying for a building permit.
3
Page 62
Item#2.
B. Public Works
Site Specific Conditions:
1. This phase of the development will result in a long deadend water main which may result in
poor water quality. Looping the water system back to Victory Rd as shown in the Preliminary
Plat will eliminate this issue.
The waterline is intended to be extended to Victory Road as shown in the Preliminary Plat.
This work will occur in Phase 2 of the project. The buildings within Phase 1,upon completion,
will use water and maintain flow in the majority of the Phase 1 waterline and should minimize
any stagnant water.
2. Public Works Department suggests the elimination of the proposed parallel water main off of
Meridian Rd by utilizing the existing water main in the driveway entrance. The proposed water
meter and hydrant could be connected off of the existing water main.
The City has approved the public improvements for Phase 1 of development (Victory
Commons—Common Area Improvements), and these water connections have been made per
the approved plans. Field verification of connections and crossing have been made and city
inspector has signed off on the construction of water lines. This work has been completed.
3. Is the new proposed hydrant near Meridian Rd needed?There is an existing hydrant just south
of the driveway entrance.
Fire hydrants have been placed to account for distance to FDC of future buildings. This has
been constructed per approved plans.
General Conditions:
4. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision;applicant
shall coordinate main size and routing with the Public Works Department,and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
5. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
6. All improvements related to public life,safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
7. Upon installation of the landscaping and prior to inspection by Planning Department staff,the
applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A.
8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat.
9. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
4 Page 63
Item#2.
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
11. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
12. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
13. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
14. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
15. Developer shall coordinate mailbox locations with the Meridian Post Office.
16. All grading of the site shall be performed in conformance with MCC 11-1-4B.
17. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill,where footing would sit atop fill material.
18. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
19. The applicant's design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
Conditions of approval have been granted for Victory Commons Urgent Care (DES,
CZC A-2019-0361). The construction of a seepage bed facility has been completed
and signed off per the required conditions for this building/parking lot. The
certifications for the seepage beds will be accomplished at the time of development of
each pad.
20. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
Record Drawings will be provided at the completion of the overall common area
improvements. The record drawings for each individual pad development will be
provided prior to occupancy. Conditions of approval have been granted for Victory
Commons Urgent Care (DES, CZC A-2019-0361) and these as-builts for this
5 Page 64
Item#2.
building/improvements to this building will be provided prior to occupancy. We
request that the as-builts be a condition of the final plat(and each pad development
will address specific public improvements needed through each respective condition
of approval)
21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor's work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
22. The applicant shall provide easement(s)for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20-feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement(on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted,reviewed,and approved prior to signature of the final plat by the City Engineer.
23. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
24. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
25. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
26. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available,a single-point
connection to the culinary water system shall be required. If a single-point connection is
utilized,the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
The irrigation system will be primarily sourced through NMID water rights.The backup system
will be through a single point connection to the city culinary system.
27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
6
Page 65
►tem#2. AAA COUNTY RECORDER Phil McGrane 2020.100154
BOISE IDAH❑ Pgs=3 CHE FOWLER 081061 020 02 AMOLINT17 6 p
PM
After recording, i'G'tllYP1 CO: pAVIQ STEWARTIII 1lI1I111111I1I1111ll11111111 11 111 1111 111 111 111
Kuna Victory, LLC 00826091202001001540030032
PO Box 51298
Idaho Falls, ID 83405
Space is o,w +vcd lbr aye by Recorder•
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION
This NOTICE OF EASEMENT RELOCATION is given on duly �p ,2020 by KUNA VICTORY,
LLC, an Idaho limited liability company("KV").
RECITALS
WHEREAS, KV owns the real property described on Exhibit A attached hereto ("KV Property")
which property is subject to that certain Cross-Access Easement Agreement recorded with the Ada County
Recorder on November 18, 2005 as Instrument No. 105175653("Agreement").
WHEREAS, Paragraph 1.4 of the Agreement allows KV to relocate and/or reconfigure all or a
portion of the Access Easement Parcel(defined in the Agreement)lying on its property by delivering written
notice to the other Owners.
RELOCATION
NOW THEREFOR, KV hereby gives notice to the other Owners, and their heirs and successors
that all portions of the Access Easement Parcel, situated upon the KV Property, as described in the
Agreement are hereby relocated and reconfigured to encompass all drive lanes for vehicle traffic as may be
located on the KV Property from time to time and all sidewalk areas for pedestrian traffic as may be located
on the KV Property from time to time. Nothing herein shall prohibit KV or its successors from
reconfiguring drive lanes and sidewalks as permitted in the Agreement and KV hereby reserves the right to
define a specific location for the Access Easement Parcel on the KV Property.
KUNA VICTORY,LLC
By: BV Management Services,Inc., an Idaho
corporation,the M ager
r
By:
Cortney tiddiard, Pres ent
STATE OF BONNEVILLE }
}ss.
County of Idaho }
On the�T day of ,2020,before me the undersigned,a notary public in and for
said State, personally appeared Corti4ey Liddiard, known or identified to me to be the President of BV
Management Services, hie., which corporation is the Manager of Kuna Victory, LLC, and the Manager
who subscribed said limited liability company name to the foregoing instrument, and acknowledged to me
that such corporation as the Manager executed the same in said limited liability company name.
IN WITNESS WHEREOF, 1 have hereunto set my hand and affixed my official seal the day and
year in tECOMMMNOTARY
f r' t
DD K.JONES
(seal) SION NO.20181559 Notary ublic for Idah
Pl1$1_IC
ATE OF IOAHO
SSION EXPIRES 8I24124
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - I Page 66
Item#2.
�` i "
Page 67
Item#2.
EXHIBIT A
Legal Description of KV Property
Parcel A
This parcel is situated in Goverturient Lot 4 of Section 19,Township 3 north,Range 1 East,Boise Meridian,
City of Meridian, Ada County, Idaho,being all of Lot 1 and a portion of Lot 2, Block 1 of Mussell Corner
Subdivision, on file in Book 95 of Plats at pages 1 1 624-1 1 626, also being a portion of Parcel A of Record
of Survey Property Boundary Adjustment No. 8699, records of Ada county, Idaho, more particularly
described as follows:
COMMENCING at the southwest corner of said Government Lot 4;thence along the west boundary of said
Government Lot 4,
1) N.00°38'36"E., 725.70 feet; thence leaving said west boundary,
2) S.89031'23"E.,70.00 feet to a point on the east right-of-way of South Kuna-Meridian Road as it now
exists and the POINT OF BEGINNING; thence along said right-of-way,
3) N.00°38'36"E., 605.56 feet to the northwest corner of said Mussell Subdivision; thence along the
north boundary of said Mussell Subdivision,
4) N.89°41'44"E., 162.07 feet to a found 5/8-inch diameter iron rod marking the northeast corner of said
Mussell Corner and a point of curvature; thence along the east boundary of said Mussell Corner and a
curve to the left,
5) Having a radius of 655.00 feet,an arc length of 438.43 feet, through a central angle of38°21'05",and
a long chord which bears S.31*35'05"E., 430.29 feet; thence continuing,
6) S.50045'37"E., 558.77 feet;thence,
7) S.53°22'31"E.,264.29 feet to the most northerly comer of Lot 5,Block 1 of said Mussell Corner;
thence along the northwesterly boundary of said Lot 5,
8) S.36°32'25"W.,32.16 feet to a found 5/9-inch diameter iron rod marking the most westerly corner of
said Mussell Corner; thence along the southwesterly boundary of said Lot 5,
9) S.53004'23"E.,21.53 feet to a found 51.8-inch iron rod marking the most southwesterly corner of said
Lot 5;thence along the south boundary of said Lot 5,
10) S.89°40'45"E.,18.57 feet to a found 5/8-inch diameter iron rod marking the southeasterly boundary of
said Lot 5; thence, along the easterly boundary of said Mussell Corner also being the east boundary of
said Government Lot 4,
l 1) S.00°29'09"W., 361,08 feet to the southeast corner of said Mussell Corner and a point on the north
right-of-way of E. Victory Road; thence, along the south boundary of said right-of-way and Mussell
Corner,
12) S.89°42'17"W., 633.33 feet to a point on the westerly boundary of said Parcel A; thence along said
westerly boundary,
13) N.00°00'00"E., 159.17 feet to a found 5/8-inch diameter iron rod; thence continuing,
14) N.89°04'23"W., 104.01 feet; thence continuing,
15) N.00055'37"E., 110.06 feet;thence continuing,
16) N.89°04'23"W.,51.53 feet;thence continuing,
17) N.00°38'36"E., 169.53 feet to the southeast corner of said Lot 2; thence along the south boundary of
said Lot 2,
18) S.89°42-17"W., 59.03 feet; thence leaving said south boundary,
19) N.00°55'07"E.,231.82 feet;thence,
20) N.89°31'23"W.,212.21 feet to the POINT OF BEGINNING.
Containing 680,123 square feet(15.613 acres),more or less.
and
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 2 Page 68
Item#2.
Parcel B
This parcel is situated in Government Lot 4 of Section 19, Township 3 North, Range 1 East of the Boise
Meridian,City of Meridian,Ada County, Idaho,being a portion of Lots 1 and 2,Block 1 of Mussell Corner
Subdivision, on file in Book 95 of Plats,Pages 11624-11626, also being a portion of Parcel A of Record of
Survey Property Boundary Adjustment No.8699,records of Ada county,Idaho,more particularly described
as follows:
COMMENCING at the southwest corner of said Government Lot 4;thence along the west boundary of said
Government Lot 4,
1) N.00°38'36"E., 725.70 feet; thence leaving said west boundary,
2) S.89°31'23"E., 70.00 feet to a point on the west boundary of said Lot 1,being coincident with the
east right-of-way of S. Kuna-Meridian Road as it now exists and the POINT OF BEGINNING;
thence leaving said west boundary,
3) S.89°31'23"E.,212.21 feet; thence,
4) S.00°55'07"W., 231.82 feet to a point on the south boundary of said Lot 2; thence along said south
boundary,
5) S.89.42'17"W., 211.12 feet to a point on said east right-of-way; thence along said east right-of-way
6) N.00°38'36"E., 234.66 feet to the POINT OF BEGINNING.
CONTAINING 49,363 square feet(1.133 acres),more or less.
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 3 Page 69
Item#2.
ADA COUNTY RECORDER Phil McGrane 2020-100153
After recording, rel2rrn to: BOISE IDAHO Pgs=6 CHE FOWLER 08106/2020 02:47 PM
aAVID STEWART AMOUNT:$25.00
Duna Victory,LLC 11I�11111111I11I1f��111���1111111111111111111
PO Box 51298 00826090202001001630060066
Idaho.Falls, ID 83405
Space it reservedjor use by Recorder
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION
This NOTICE OF CROSS-ACCESS EASEMENT RELOCATION is given on June,,2020 by
VANDER WOUDE AND SON, LLC,an Idaho limited liability company("VWS").
RECITALS
WHEREAS, VWS owns the real property described on Exhibit A attached hereto ("VWS
Property") which property is subject to that certain Cross-Access Easement Agreement recorded with the
Ada County Recorder on November 18,2005 as Instrument No. 1051.75653 ("Agreement").
WHEREAS, Paragraph 1.4 of the Agreement allows VWS to relocate and/or reconfigure all or a
portion of the Access Easement Parcel(defined in the Agreement)lying on its property by delivering written
notice to the other Owners.
RELOCATION
NOW THEREFOR, VWS hereby gives notice to the other Owners,and their heirs and successors
that a portion of the Access Easement Parcel,situated upon the VWS Property,as said portion is described
and depicted on Exhibit B attached hereto("Vacated Easement Area")is hereby relocated and reconfigured
to encompass the portion of the VWS Property as described and depicted on Exhibit C attached hereto
("Relocated Easement Area"). Nothing herein shall prohibit VWS or its successors from reconfiguring
drive lanes and sidewalks as permitted in the Agreement.
VANDER WOUDEAND SON,,LLC
By: 75*8-, dA
[INSERT NAME AND TITLE]
STATE OF �`'�V" )
}ss.
County of AA
OE
On this 50! ;ay of June,2020,before me the undersigned,a notary public in and for said State,
personally appeared5MOA YQnjtr Wr,d¢known or identified to me to be a Manager in the limited
liability company of Vander Woude and Son,LLC, and the Manager or one of the Managers who
executed the foregoing instrument on behalf of said limited liability company,and acknowledged to me
that such Manager executed the same in said limited liability company name.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my ❑ ficial seal the day and
year in this certificate"g,pbove written.
,0N11 Nry,'
Ap
(seal) ,' OT,q R S Nota y Public for
_ r 3 My Commission Expires:
�' BLicOf s
t4141.4410
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - I Page 70
Item#2.
EXHIBIT A
Legal Description of VWS Property
Lot 3, Block 1 of Mussell Corner Subdivision, according to the official plat thereof, filed in
Book 95 of Plats at Pages 11624 through 11626, of the official records of Ada County, Idaho
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 2 Page 71
Item#2.
EXHIBIT B
Legal Description and Depiction of Vacated Easement Area
2776 A Navigate?Drive,suite 21n day offln
mw,harrccka.vcvr HORROCKS
11111 v
I✓ N (_i [ rh1 [ F_ R S
Date:May 27,2020 960 �
Project: M-1402-1810
Page: 1 of I rt OF
CROSS ACCESS EASEMENT VACA110N
17tis easeme.-11t is situated in Government Iaeyt 4 of Section 19,Township 3 forth,Range I
East of the Boise Meridian,City of Meridian,Ado County,Idaho,being a portion of Lot
3,Block 1 of Mussel]Comer Subdivision.,Can file in Book 95 of Plats,Pages 11624-
11626,records of Ada County,more particularly dcsi rdbod as follows:
COMMENCING at the southwest comer of said Government Lot 4;thence along the
west boundary of said Govemment Lot 4,
[) Tti'.00°38'36"E.,491.24 feet; thence:leaving said west boundary,
2) S.89°21'24"E.,70.00 feet to the northwest corner of said Lot 3;thence along the north
boundary cif said I,ot.3,
3) N_S(J°42'15"E., 134.18 feet to a point on Vic westerly boundary of A Cross Access
Easctnent Agreement as described in Instrument No. 105175653,records of Ada
County and the POINT OF BEGINNING;thence continuing along the north
boundary of said Lot 3,
4) N.89°42'15"E.,26.04 feet to a point of non-tangent curvature on the easterly
boundary of said Instrument No. 105175653;thence along said easterly boundary and
a curve to the left
5) Having an arc length of 26.10 feet,a radius of 23.00 feet,through a central angle of
65°00W'and a long chord which bears S.5605111-PE.,24.72 feet to a point on the
northerly boundary of said Instrument No. 105175653;thence,
G} N.89°2929"1h'.,71.56 feet to it point of curvature on the westerly boundary of said
Instrument No. 105175653; thence along said westerly boundary and a curve to the
1 efk
7) Having a length of29.02 feet,a radiu_a of 30.00 feet,through a central angle of
55125'20"and a long chord which hears N.62°49'06"i .,27.90 foot to the POINT OF
BEGINNING.
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 3 Page 72
Item#2.
I
FggAfER COT T aLOGC S
�usseu cavv�a �
Q swarvrs+av
PARCEL S PER RECORD w
OF SURVEY INST.NO p���
<Z 2 02 0-04 23 73 I PA
L-29.02 tity5
R=30.00 L 26.10
❑=55'25'20' P.O.B. f R�3.00
Cd=27.90 20' 1 O°85�oo'29"
W CB=fJ52'49`0G'E CP=24.72
CB=55 "51'1 T`E
a______10_, -00 N89"42'15'E PARCEL M89'42'15'E [ P6A.HCLLa
SB9°21'24"E 134.18' Zara 28 turn
� 71.5B' — M1
I N89'29'29'NI
CRWSACCESS O I CV EASFMLNTAGREEMENT
LU
PER INST.No.105175M
-Jr.
LOT 2 BLOCK r
MUSSELL CORNER
SUBDIVISION
r 44
CIO
Nar TO SCALE
P.4.C.1 i9 Po-cam PoiAorppcoAvAENCtAscmr
P.as-• PaNTcFBECJ04HWC7
25 30 E. VICTORY RD
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 4 Page 73
Item#2.
EXHIBIT C
Legal Description of Relocated Easement Area
2775 W.Navoa4ix DrWr 800 21 D rda, Olbo
Meddian,3dahe M2
E N Ci I N E E R
Date;May 27,2020 C $
Project:ID-1402-18I 0
Page: 1 of 1 W-0
r(1F t
PR 0 POSE D A CCES'S'E'AS'EMENT
Taxis easement is situated in Government Lot 4 of Section 19,Township 3 North, Range 1
East of the Boise Meridian,City of Meridian,Ada County,Idaho,being a portion of Lot
3,Block I of Mussell Comer Subdivision,on file in Hoofs 95 of Plata,Pages% 1162,4-
11626,records of Ada County,more particularly described as follows:
COMMENCING at the southwest corner of said Oovernment Lot 4;thence along the
west boundary of said Government Lot 4,
1) N.00°3836"E.,491.24 feet; thenccleaving said west boundary,
2) S.89°21`24"R,70,00 feet to the northwest corner of said Lot 3;thence Belong the north
boundary(if said Lot 3,
3) N'.89-42'15"E.,68.06 feet to the POINT OF BEGINNIN(;;thence continuing along
said north boundary,
4) N.89°42-15"E,, 52.74 feet to a point of non-tangent curvature; the cc along a curse to
the left;
5) I3aAng an arc length of 26.30 feet,a radius of 29.50 feet,through a central angle of
510 05'l3"and a long chord which hears S.591120'34"E.,23.44 feet to a point on the
north boundary of a Cross Access Easement Agreement as described in Instrument
No. 105175653,records of Ada County;thence along said north boundary,
6) N.89024'02"W„ 105.92 feet;thence leaving said north boundary,
7) N.t'0 38'28"E.,0,83 feet to a paint ofnon-tangcnt curvature;thence along a curve to
the lvfl
8) Having an are length of 33.73 feet,a radius of 49.50 feet,through a central angle of
39°02'34"and along chord which bears tN.71°01'08"E.,33.08 feet to the POINT
OF BEGINNING.
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 5 Page 74
Item#2.
PARCEL B PER RECORD
I (70
=49.60 9.73 OFSURVEYINST.NO.
p=39*02'34' 2020.042373 L=2B.30 iF
CQ�3.08 RA29.50
❑=51.05'W
P.O.B. CD=25.44CB-�'20'SVE S PARCa 0 N89°42'15'E N89'A215'C tors 88.06 52.74'
I ! . � T N89'24'42'W
C!� v NO°3828'E EAsAr
w I a ry 0.83' FCRMM..Na 10517560 �
1 v Lar 3 BLOCK 7
A_l US�S45�EL•L C
�O->�RN'E�R
SUBDIVISION
LA
r
rr"
F�NOT rjT�wOr�r 1S
�CAr`L4E
)2S30
9 ro;: POWTOFODW E CE-
SO BarP.D.C. Pae. Pow?of erl w e -
E. VICTORY RD
NOTICE OF CROSS-ACCESS EASEMENT RELOCATION - 6 Page 75
Item#2.
VICTORY COMMONS SUBDIVISION NO . I
1/4 FOUND 2.5"ALUMINUM CAP IN ITD
S-24 S-19 MONUMENT CASE, PLS ILLEGIBLE Sl TUA TED /N A PORTION OF SECTION 19,
C.P.&F. #9149706 GOVERNMENT L 0 T 4, TOWNSHIP 3 NORTH,
��O�1�� RANGE I EAST OF THE B 0/SE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO
—2020—
Cn
o GOV'T LOT 3
z G�So QPo�,O LEGEND.
CD SET�� SET 5/8"' REBAR WITH ALUMINUM CAP STAMPED
Op R R O FOR LOCATION
r
SET 5/8" REBAR & PLASTIC CAP PLS# 8960
w 10 OO \ OO FOUND 5/8 REBAR AS NOTED
C.P.&F. # P.L.S. 8960
S 16 O AS N89 41 44 E 162.07 O P.L.S. 5082 �N� �5 II'II II'II ® FOUND ALUMINUM CAP MONUMENT AS NOTED
��� CALCULATED POINT
70' / � �N S Nf
�-� �O� SET 1/2„ REBAR WITH PLASTIC CAP MARKED
I N V, ESMT P.L.S. 8960
11 \\ SECTION LINE
\ BOUNDARY LINE
SIDEWALK EASEMENT SCALE: 1 - 80 — — — — — — — — EASEMENT LINE AS NOTED
15 SEE SHEET 2 -1 1- SURVEY TIE LINE
II0o I w M 1 \ \\ D 'C ADJACENT PARCEL LINE
I \ O�� '� C.P. & F. # CORNER PERPETUATION AND FILING, INSTRUMENT NUMBER
LANDSCAPE BUFFER IM I CO w 1 . 16 AC. • �Q 0� ,���
P.U.I.D. PUBLIC UTILITY, IRRIGATION AND DRAINAGE EASEMENT
13 16.5' PERMENANT w \ 0�� ��� 1 LOT NUMBER
� w
DRY UTILITY EASEMENT II Q �� �'��o\J�c���' P.O.B. POINT OF BEGINNING
20 SEE SHEET 3 ,��� 12 �J�'PC��' P.O.C. POINT OF COMMENCEMENT
0
Q 2� O9 ADJACENT SUBDIVISION LOT NUMBER
o L?
Io�
� _ II 2 \ \ �� 13 KEY NOTE REFERENCE TO EASEMENTS DEFINITION & NOTES.
Cn
CD LOQ j-- ----- ------------ -, 1 .22 AC. \\ �� 11 �OSEE SHEET 4
L6 -- - -- 9� 0 s�
o � L L4----------- - D \\ 6�0
Q m `�' � I I Cl) �� U' m \� • 10 ��' BASIS OF BEARINGS:
° _ /
w °O I II `�' s m cDn BLOCK 1 p P.L.S. 7316
�+ L�- � � z �. up �. m m CL KENNEDY LATERAL (PER R.O.S. 8699) THE BASIS OF BEARINGS FOR THIS SURVEY IS THE WEST BOUNDARY OF GOVERNMENT LOT
O o Z I1 w �co 0 � G, m � 4, TAKEN AS N00038'36"E PER RECORD OF SURVEY # 12,282. BEARINGS ARE GRID,
z w z N DISTANCES ARE GROUND.
cow
Z U) I w co
Q I w w • �° �J \\ po
m 70' l011 Q �� °�� 5°A°� P \ \ �s`��'- Line Table Curve Table
9
N I 3 ����� L5 � �Q�J 7 8
--[-- • �P �P �Ci \ 6.q Line # Length Direction Curve # Length Radius Delta Chord Direction Chord Length
LANDSCAPE BUFFER _ � 1 .01 AC. • h ��pe� 7 1-1
�
13 16.5' PERMENANT ^� ��,P G �\ L1 18.49' S89043'24"E C1 438.43' 655.00' 38021'05" S31035'05"E 430.29'
DRY UTILITY EASEMENT 20 co ��tigg�� A� \ � ` N, ��� 6, O L2 49.92' S89043'24"E C2 174.27' 655.00' 15014'40" S20001'52"E 173.76'
15 SIDEWALK EASEMENT SEE SHEET 3 Cq w �� J 4
3 SEE SHEET 2 `Oo ti .� Fq \ '�� L3 76.46' N88048'10"W C3 223.83' 655.00' 19034'47" S37026'36"E 222.75'
p °°Q�� 2.42 AC.
SF,� ` • �T�
0 Ilk L4 31.43' N89043'24"W C4 40.32' 655.00' 3031'38" S48059'48"E 40.32'
P.L.S. 8960 �- z
N -T
P
.U.I.D. EASEMEN \ L5 17.16' N49022'01"W
N89031 '23"W 212.21' P.L.S. 8960 19 T
J O TO BE VACATED /
L6 33.32' N0055'07"E
S89031'23"E-' P.O.B. 0 w • •� �� / h�
70.00 Gp�'� L3 T w� 0
-9
�`v� Q �\ S���F ,,��' Gp CER TI FI CA TE OF SUR VE YOR:
o �s� I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,
ss� \F��F�T / /o►� Q�Gy' LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS SUBDIVISION
P� �5 NOT A a �'� / / �� ��,��� N0.1, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN ACTUAL
Q p PART I SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
uJ 5 0 �� / QP OTC ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
1 . 13 AC. 0.85 AC. �0 97., THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
O`��, • AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
ry
N
P �
G�'SJ�J �NA� I.qN
CENSFO
o �
0
P.O.C. GOV'T LOT 4 g
N FRITZ BROWNELL P.L.S. 8960
0 S-24 S-1 g C.P.&F. #2020-083858 �o
FEI
Of
S-25 S-30 C.P.&F. # 114024259 N89042'17"E 1130.45'
S.E. COR GOV'T LOT 4 BROWS
N I P.L.S. # 13550 E. VICTORY ROAD P.L.S. 8960
BOOK PAGE
co
0
N 2775 W. Navigator Dr., SHEET 1 OF 6
HORROCKSDRAWN:
Suite 210 09/01 /2020
Meridian, ID 83642 11111 PROJECT # ID-1402-1810
(208) 895-2520 E N G 1 N E E R S DRAWN BY: RON W.
Page 76
Item#2.
VICTORY COMMONS SUBDIVISION NO . I
1/4
S-24 El S-19 S/ TUA TED IN A POR TION OF SEC TION 19,
FOUND 2.5"ALUMINUM CAP IN ITD GOVERNMENT L 0 T 4, TOWNSHIP 3 NORTH,
MONUMENT CASE, PLS ILLEGIBLE RANGE 1 EAST OF THE BOISE MERIDIAN, CITY OF
C.P.&F. #9149706 MERIDIAN, ADA COUNTY, IDAHO
N JACKS PLACE SUBDIVISION
o BOOK 107, PAGES 14,774 - 14,776 -2020-
GOV'T LOT 3 BLOCK 2
S89°41'44"W SEE DETAIL "A" ON THIS SHEET ° 11 LEGEND:
S89 41 44 W
1.47'41
S54°10'59"W 6.71' O R R 0 c SET 5/8"' REBAR WITH ALUMINUM CAP STAMPED
S N89041'44"E _ - 5.18' _ _ � ❑- _ _ FOR LOCATION
16 O G� `r OO FOUND 5/8 REBAR AS NOTED ON PAGE 1
70.00
N13°14'37"W / - - - � ® FOUND ALUMINUM CAP MONUMENT AS NOTED ON PAGE 1
C-nC14
15.94' /" / 0 CALCULATED POINT
6 G / \ \� f �' SET 1/2" REBAR WITH PLASTIC CAP MARKED
I N540 ' " \ �' c 4 0
701 1059E E ESMT P.L.S. 8960
NI � 5.18' \
0 30' 60' 15 KEY NOTE REFERENCE TO EASEMENTS DEFINITION & NOTES.
I \ I SEE SHEET 4
SCALE: 1 - 30' SECTION LINE
I -
N13003'41"W \ \ - - BOUNDARY LINE
1 9.70' 2\ ------------------------ EASEMENT LINE AS NOTED
�
0� \ �6' '? \ LOT LINE
"1493" --3��\
J5 0o
I I 15 �\ \ \ ^`J�oG�S DETAIL A:
Q I s0\�� \\ �' QP N.T.S.
I \
O j I \ \
CD I I \ 10
Z I I \ 1 N89041'44"E S89041'44"W S89041'44"W
•
� ( 1 \ \• S 16 70.00' 1.47' 94.61'
Qo I Q I I
Q Lij I •
m
w
w
I I LOT 1 w�
0 M I S65054'32"W
I
� � 1� ( � 4�� 8.83'
U o � I � BLOCK 1 o , o
z CD �\
mco
o co`o l 0 I •• N66020'50"E
9.09'
0 - ►
S29°37'58"E
rn i� 8.46 N2 42'W
I N 9 33
N N56008'01"E 3.94'
1 z1 10.02'
I
w j 1
LOT 2 BASIS OF BEARINGS:
1 I \ THE BASIS OF BEARINGS FOR THIS SURVEY IS THE WEST BOUNDARY OF GOVERNMENT LOT
I i BLOCK 1 4, TAKEN AS N00038'36"E PER RECORD OF SURVEY # 12,282. BEARINGS ARE GRID,
DISTANCES ARE GROUND.
N
N I
1 I
I 1 Curve Table
I Curve # Length Radius Delta Chord Direction Chord Length CER T/F/CA TE OF SUR VEYOR:
I
LL 70' I ( C5 19.55' 93.60' 11 058'08" N6025'03"W 19.52' I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,
LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS SUBDIVISION
E C6 59.00' 118.98' 28024'39" S68022'24"W 58.40' NO.1, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN ACTUAL
z I SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
o1
I 1 C7 32.60' 57.99' 32012'42" S70016'27"W 32.17' ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
I THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
LOT 3 C8 61.43' 57.99' 60041'33" N56038'33"W 58.59'
0
AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
I 1 BLOCK 1 C9 21.62' 108.00' 11028'15" N20034'39"W 21.59'
T 1
1 1 O 1 " O 1 "C 10 14.05 92.00 8 45 05 N 19 41 13 W 14.041
N
N 70.00' I C11 8.98' 655.00' 0047108/1 N28040'10"W 8.98' yS��N CENSF�
p
O • O
S89021'24"E 1 1 O 1 11 O 1 11 1
S89031'23"E C12 21.71 106.28 11 42 19 S21 15 58 E 21.67 a
E N FRITZ BROWNELL P.L.S. 8960
12.21' C13 19.67' 98.00' 11°29'54" S20°34'02"E 19.63' o
0
P.O.C. PARCEL B PER RECORD C14 83.36' 47.98' 99032'36" S76004'03"E 73.27' OF �����►
> OF SURVEY# 12,282 C.P.&F. #2020-083858 I BROW
S-24 5-19 C15 62.97' 129.11' 27°56'36" N68°09'17"E 62.34'
ER
S-2 30 C.P.&F. # 114024259 1 .45' C16 23.45' 102.87' 13003'30" N5037'14"W 23.40' BOOK PAGE
ro N89 4217E 1 30 S.E. COR GOV'T LOT 4
P.L.S. # 13550
E. VICTORY ROAD P.L.S. 8960
2775 W. Navigator Dr.,
SHEET 2 OF 6
HO OCKS DRAWN: 1 2 2
Suite 210 W . 09/0 / 0 0
Meridian, ID 83642 11111 PROJECT # ID-1402-1810
(208) 895-2520 E N G I N E E R S DRAWN BY: RON W.
Page 77
Item#2.
ogROC
VICTORY COMMONS SUBDIVISION NO . I
1/4 S/ TUA TED /N A PORTION OF SECTION 19,
S-24 S-19 GOVERNMENT LOT 4, TOWNSHIP 3 NORTH,
FOUND 2.5"ALUMINUM CAP IN ITD
MONUMENT CASE, PLS ILLEGIBLE RANGE I EAST OF THE BOISE MERIDIAN, CITY OF
C.P.&F. #9149706 c j N 4 MERIDIAN, ADA COUNTY, IDAHO
N
-2020-
o GOV'T LOT 3 0 5I 100'
SCALE: 1" = 50'
LEGEND:
N89041'44"E _ _ _ _
_ N89041'44"E S 16 70.00' O
SET 5/8"' REBAR WITH ALUMINUM CAP STAMPED
S 16 70.00' O — — — —
FOR LOCATION
—N89041'44"E ® FOUND ALUMINUM CAP MONUMENT AS NOTED ON PAGE 1
o 35.00' O FOUND 5/8 REBAR AS NOTED ON PAGE 1
I co
O SET 5/8" REBAR & PLASTIC CAP PLS# 8960
ti 24 I N0038'36"E SET 1/2" REBAR WITH PLASTIC CAP MARKED
12.00 ESMT P.L.S. 8960
. .
101,14' I CALCULATED POINT
•-------------------- --- ---- • \
20.00 N89011'12"W KEY NOTE REFERENCE TO EASEMENTS DEFINITION & NOTES.
w I 16 SEE SHEET 4
• SECTION LINE
-----N89°11'12'W - - � � ~ � N89°41'44"E
° � � 16.42'
N1 0428 E w BOUNDARY LINE
2g 67' O--Z ( - EASEMENT LINE AS NOTED
LO M
C'i 00 LOT LINE
N88055'32"W \ °
0
20.96' \ z LOT 1
O
LOT 1 BLOCK 1
Q BLOCK 1 N
� LO
.� I N
CD EO
LO
0
(.0
5 5 7
Q 17,o w 39.00
Q LiJ � co Q o •
m N 1 O N ,�
LU co
w LL o0 o N89°28'10"W � �..� s • LOT 4
M
M z 137.91']
� ° M BLOCK 1
o
'Z (n z ----------------- -- ------- ----- ----� N0031'50"E Q co
� o- j-------- co I �r �`l.,
CV)
�n coo N `N89°28'10"W CO • BLOCK 1 ssp'�� '`°;:��'
S 9 ,
137.93' z w 62pF \
LOT 2 co ��` '�`�
BLOCK 1 cl
°
c ;
i i
3: w
3 20 �.
;'9
O '
o
0
.O N A
1
o
N
Co
m �
S89055'08"W
43.28' w
00
0 o CO
23 � co CER TI FI CA TE OF SUR VE YOR.
N co °
z I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,
LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS SUBDIVISION
01
15.00' N0004'52"W NO.1, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN ACTUAL
--�► 15.00 LOT 3 SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
LOT 3 BLOCK 1
THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
0
o N89°55'08"E BLOCK 1 AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
43.47' W
CDco
o � �
N
O�
_70.00'— — O Sc'� NSFo
S89031'23"E
0
0
U — _70.00'_ _ O • 178.21' FRITZ BROWNELL O P.L.S. 8960
0
S89°31'23"E N89031'23"W Quo
o 0 34.00' lF Of
N BR
BOOK PAGE
PARCEL B PER RECORD
P.O.C. S-24 S-19 OF SURVEY# 12,282 SHEET 3 OF 6
C.P.&F. #2020-083858 � 2775 W. Navigator Dr., HORROCKSDRAWN: 1 2 2S-24 s-19 Suite 210 09/0 / 0 0
S-25 S-30
S-25 s-30 C.P.&F. 1114024259 N89°42'17"E 1130.45' Meridian, ID 83642
P.L.S. # 13550 �+ , VICTORY ROAD S.E. COR GOV'T LOT 4 PROJECT # ID-1402-1810
P.L.S. 8960 (208) 895-2520 E N G 1 N E E R S DRAWN BY: RON W.
Page 78
Item#2.
VICTORY COMMONS SUBDIVISION NO. I
SI TUA TED IN A POR TION OF SEC TION 1 9,
GO VERNMEN T L 0 T 4, TOWNSHIP 3 NORTH,
RANGE 1 EAST OF THE BOISE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO
-2020-
NOTES: SURVEY NARRATIVE
1. ALL BUILDABLE LOTS WITHIN THIS SUBDIVISION WILL BE PROVIDED WITH DOMESTIC WATER SERVICE BY THE CITY OF THIS SURVEY AND THE PLAT OF VICTORY COMMONS SUBDIVISION WAS CONDUCTED AT
MERIDIAN. THE PROPOSED WATER MAINS SHALL BE CONNECTED TO EXISTING CITY OF MERIDIAN WATER MAINS TO THE REQUEST OF BVA MANAGEMENT SERVICES, INC. THIE INTENT IS TO SUBDIVIDE THIS
PROVIDE SERVICE TO THE SUBDIVISION. PROPERTY TO REFLECT THE CONFIGURATION SHOWN HEREON. THE EXTERIOR BOUNDARY
IS DEFINED BY A RETRACEMENT SURVEY OF MUSSELL CORNER SUBDIVISION, ON FILE AS
2. ALL BUILDABLE LOTS WITHIN THIS SUBDIVISION WILL BE PROVIDED WITH SANITARY SEWER SERVICE BY THE CITY OF INSTRUMENT NO. 2017-075496 IN THE OFFICE OF THE RECORDER, ADA COUNTY, IDAHO. THE
MERIDIAN. THE PROPOSED SANITARY SEWER MAINS SHALL BE CONNECTED TO EXISTING CITY OF MERIDIAN SANITARY FOUND MONUMENTS CONFORM TO SAID RECORD OF SURVEY WITHIN ACCEPTABLE
SEWER MAINS TO PROVIDE SERVICE TO THE SUBDIVISION. TOLLERANCES. THE MONUMENTS SHOWN AS "NOT ACCEPTED" IN DETAIL
B, SHEET 3 OF 6 WERE NOT ACCEPTED ON SAID RECORD OF SURVEY. DETAIL B DEPICTS
3. A PRESSURIZED IRRIGATION SYSTEM OWNED AND OPERATED BY THE DEVELOPER, OR ASSIGNED, WILL BE INSTALLED AN ITD RIGHT-OF-WAY MONUMENT AS ALSO BEING "NOT ACCEPTED" THIS CREATES A
TO SERVE THE LOTS. TRIANGULAR PARCEL CONTAINING 998 SQUARE FEET OF QUESTIONABLE OWNERSHIP. THIS
AREA IS THE RESULT OF DISCREPANCY BETWEEN FOUND MONUMENTS AND THE
4. STORM WATER DRAINAGE SHALL BE MANAGED & DETAINED IN UNDERGROUND SEEPAGE BEDS ON-SITE IN RIGHT-OF-WAY CONDEMNATION DESCRIBED AS PARCEL NO. 13 IN JUDGEMENT AND
ACCORDANCE WITH CITY OF MERIDIAN, ACHD, AND NAMPA MERIDIAN IRRIGATION DISTRICT REQUIREMENTS. DECREE OF CONDEMNATION, INSTRUMENT NO. 619430
5. MINIMUM BUILDING SETBACKS SHALL BE IN ACCORDANCE WITH THE CITY OF MERIDIAN APPLICABLE ZONING AND SURVEY REFERENCE DOCUMENTS
SUBDIVISION REGULATIONS AT THE TIME OF ISSUANCE OF INDIVIDUAL BUILDING PERMITS OR AS SPECIFICALLY
APPROVED AND/OR REQUIRED.
1) JUDGMENT AND DECREE OF CONDEMNATION INSTRUMENT NO.619430.
6. THIS SUBDIVISION RECOGNIZES SECTION 22-4503 OF IDAHO CODE, RIGHT TO FARM ACT WHICH STATES: NO 2) SECOND JUDGMENT AND DECREE OF CONDEMATION INSTRUMENT NO.
AGRICULTURAL OPERATION, AGRICULTURAL FACILITY OR EXPANSION THEREOF SHALL BE OR BECOME A NUISANCE, 9034963.
PRIVATE OR PUBLIC, BY ANY CHANGED CONDITIONS IN OR ABOUT THE SURROUNDING NONAGRICULTURAL ACTIVITIES 3) MEMORANDUM OF AGREEMENT INSTRUMENT NO. 2016-073284.
AFTER IT HAS BEEN IN OPERATION FOR MORE THAN ONE (1) YEAR, WHEN THE OPERATION, FACILITY OR EXPANSION 4) DEVELOPMENT AGREEMENT INSTRUMENT NO. 2019-037825.
WAS NOT A NUISANCE AT THE TIME IT BEGAN OR WAS CONSTRUCTED. THE PROVISIONS OF THIS SECTION SHALL NOT 5) GRANT DEED INSTRUMENT NO. 2018-064955.
APPLY WHEN A NUISANCE RESULTS FROM THE IMPROPER OR NEGLIGENT OPERATION OF AN AGRICULTURAL 6) ALTA COMMITMENT FOR TITLE INSURANCE ISSUED BY FIRST AMERICAN
OPERATION, AGRICULTURAL FACILITY OR EXPANSION THEREOF. TITLE INSURANCE COMPANY, FILE NO. 4101-3112378.
7. IN COMPLIANCE WITH IDAHO CODE, SECTION 31-3805 (1)(B) THE OWNER OF THIS SUBDIVISION PROVIDED AN
UNDERGROUND IRRIGATION SYSTEM. LOTS WITHIN THIS SUBDIVISION WILL BE SUBJECT TO ASSESSMENTS FROM THE
NAMPA-MERIDIAN IRRIGATION DISTRICT FOR SAID IRRIGATION WATER. SURVEY MAPPING REFERENCES
8. THIS SUBDIVISION IS SUBJECT TO A DEVELOPMENT AGREEMENT, PER INSTRUMENT NO. 201 9-1 1 9405 WITH THE CITY OF
MERIDIAN. 1) MUSSELL CORNER SUBDIVISION, BOOK 95, PAGES 11624-11626
9. THE BOTTOM ELEVATION OF BUILDING FOOTINGS SHALL BE A MINIMUM OF 12 INCHES ABOVE THE HIGHEST KNOWN 2) RECORD OF SURVEY NO. 86993) RECORD OF SURVEY # 12,282
NORMAL GROUND WATER ELEVATION. 4) EDMONDS SUBDIVISION, BOOK 33, PAGE 2,050 - 2,051
10. MAINTENANCE OF ANY IRRIGATION DITCH OR PIPE CROSSING IS THE RESPONSIBILITY OF THE LOT OWNER, UNLESS 5) OBSERVATION POINT SUBDIVISION, BOOK 84, PAGES 9,276 - 9,278
SUCH RESPONSIBILITY IS ASSUMED BY AN IRRIGATION/DRAINAGE ENTITY REFER TO NAMPA-MERIDIAN IRRIGATION 6) BITTERBRUSH POINT SUBDIVISION, BOOK 100, PAGES 13,137 - 13,139
DISTRICT LICENCE AGREEMENT INSTRUMENT # 2020-094600 7) LARKSPUR SUBDIVISION, NOA BOOK 105, PAGES 14,271 - 14,273
8) JACKS PLACE SUBDIVISION BOOK 107, PAGES 14,774 - 14,776
11. THIS SUBDIVISION IS SUBJECT TO THE DECLARATION OF COVENANTS, CONDITIONS, RESTRICTIONS, AND EASEMENTS 9) RECORD OF SURVEY NO. 4700
FOR VICTORY COMMONS SUBDIVISION, ON FILE IN THE OFFICE OF THE RECORDER, ADA COUNTY, AS INSTRUMENT # 10) RECORD OF SURVEY NO. 4535
2020-108848, AS AMENDED FROM TIME TO TIME. 11) RECORD OF SURVEY NO. 3523
12) RECORD OF SURVEY NO. 3498
12. NO ADDITIONAL DOMESTIC WATER SUPPLIES SHALL BE INSTALLED BEYOND THE WATER SYSTEM APPROVED IN
SANITARY RESTRICTION RELEASE.
13. 16.5 FOOT PERMANENT LANDSCAPE BUFFER WAS ESTABLISHED BY OFFSETTING 35 FEET FROM THE EXISTING BACK OF
CURB ALONG S. KUNA-MERIDIAN ROAD PER CITY OF MERIDIAN UDC 1-3B-7C1 .a(2), AND SHALL BE MAINTAINED BY THE
PROPERTY MANAGEMENT.
14. 5' LANDSCAPE EASEMENT TO ADJOINING USES PER CITY OF MERIDIAN UDC 11-313-9.
15. CITY OF MERIDIAN SIDEWALK EASEMENT PER INSTRUMENT # , SEE SHEET 2 FOR DIMENSIONS. CER TIFI CA TE OF SUR VEYOR:
I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,
16. P.U.I.D. EASEMENT PER INSTRUMENT # 109137990. LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS NO. 1
SUBDIVISION, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN
17. 10' PUBLIC UTILITY, IRRIGATION, AND DRAINAGE EASEMENT. ACTUAL SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
18. 30' KENNEDY LATERAL EASEMENT PER MUSSELL CORNER SUBDIVISION. THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
19. P.U.I.D EASEMENT PER MUSSELL CORNER SUBDIVISION, TO BE VACATED.
20. IDAHO POWER EASEMENT PER INSTRUMENT # SEE SHEET 3 FOR DIMENSIONS.
L
21 . CITY OF MERIDIAN WATER EASEMENT PER INSTRUMENT # , SEE SHEET 3 FOR DIMENSIONS. �S��N CENSFO
22. CITY OF MERIDIAN WATER EASEMENT PER INSTRUMENT # , SEE SHEET 3 FOR DIMENSIONS. aCD
FRITZ BROWNELL P.L.S. 8960
23. CITY OF MERIDIAN WATER EASEMENT PER INSTRUMENT # SEE SHEET 3 FOR DIMENSIONS. �o
24. CITY OF MERIDIAN WATER EASEMENT PER INSTRUMENT # SEE SHEET 3 FOR DIMENSIONS. T Of
BROW����
BOOK PAGE
SHEET 4 OF 6
Suit W. Navigator Dr., HORROCKS DRAWN: 1 2 2
Suite 210 W . 09/0 / 0 0
Meridian, ID 83642 11,11 PROJECT # ID-1402-1810
(208) 895-2520 E N G 1 N E E R S DRAWN BY: RON W.
Page 79
Item#2.
VICTORY COMMONS SUBDIVISION NO. I
SI TUA TED IN A PORTION OF SECTION 1 9,
GOVERNMENT LOT 4, TOWNSHIP 3 NORTH,
RANGE 1 EAST OF THE BOISE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO
-2020-
CER TIFI CA TE OF OWNERS CER TIFI CA TE OF OWNERS CCONTINUED2 CER TIFI CA TE OF SURVEYOR:
KNOW ALL MEN BY THESE PRESENTS THAT THE UNDERSIGNED, CORTNEY ALL LOTS IN THIS PLAT WILL BE ELIGIBLE TO RECEIVE WATER SERVICE FROM THE CITY OF I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS NO. 1
LIDDARD, EXECUTIVE MANAGER OF BV MANAGEMENT SERVICES, INC., ARE THE MERIDIAN, AND SAID CITY HAS AGREED IN WRITING TO SERVE ALL LOTS IN THIS SUBDIVISION. SUBDIVISION, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN
OWNERS OF THE REAL PARCEL OF LAND HEREIN AFTER DESCRIBED AND THAT IT ACTUAL SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
IS THEIR INTENTION TO INCLUDE SAID PROPERTY IN THIS SUBDIVISION PLAT. IT IS THE INTENTION OF THE UNDERSIGNED TO HEREBY INCLUDE THE HEREIN DESCRIBED ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
PROPERTY IN THIS PLAT. THE PUBLIC UTILITY, IRRIGATION, AND DRAINAGE EASEMENTS AS THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
THIS PARCEL IS SITUATED IN GOVERNMENT LOT 4 OF SECTION 19, TOWNSHIP 3 NORTH,
SHOWN ON THIS PLAT ARE NOT DEDICATED TO THE PUBLIC, HOWEVER THE RIGHT TO USE SAID AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
EASEMENTS IS HEREBY PERPETUALLY RESERVED FOR PUBLIC UTILITIES AND SUCH OTHER
RANGE 1 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, BEING ALL USES AS DESIGNATED WITHIN THIS PLAT AND NO PERMANENT STRUCTURES OTHER THAN FOR
OF LOT I AND A PORTION OF LOT 4, BLOCK 1 OF MUSSELL CORNER SUBDIVISION, ON SUCH UTILITY PURPOSES ARE TO BE CONSTRUCTED WITH IN THE LIMITS OF SAID EASEMENTS.
FILE IN BOOK 95 OF PLATS AT PAGES 11624-11626, ALSO BEING A PORTION OF PARCEL "A" THE SIDEWALK EASEMENTS SHOWN HEREON ARE GRANTED TO THE CITY OF MERIDIAN FOR D�L
OF RECORD OF SURVEY PROPERTY BOUNDARY ADJUSTMENT NO. 8699, RECORDS OF THE BENEFIT OF THE PUBLIC.
ADA COUNTY, IDAHO, MORE PARTICULARLY DESCRIBED AS FOLLOWS: 0
COMMENCING AT THE SOUTHWEST CORNER OF SAID GOVERNMENT LOT 4; THENCE FRITZ BROWNELL a P.L.S. 8960
ALONG THE WEST BOUNDARY OF SAID GOVERNMENT LOT 4, �o
IN WITNESS WHEREOF, THE PARTIES HAVE EXECUTED THIS AGREEMENT AS OF THE YEAR AND OF �OQ'
1) N.00°38'36"E., 725.70 FEET; THENCE LEAVING SAID WEST BOUNDARY, DATE LAST WRITTEN BELOW. j ORO�N���
2) S.89°31'23"E., 70.00 FEET TO A POINT ON THE EAST RIGHT-OF-WAY OF SOUTH KUNA VICTORY, LLC,
KUNA-MERIDIAN ROAD AS IT NOW EXISTS AND THE POINT OF BEGINNING; AN IDAHO LIMITED LIABILITY COMPANY
THENCE ALONG SAID RIGHT-OF-WAY,
3) N.00°38'36"E., 605.56 FEET TO THE NORTHWEST CORNER OF SAID MUSSELL BY: BV MANAGEMENT SERVICES, INC. AN IDAHO CORPORATION
SUBDIVISION; THENCE ALONG THE NORTH BOUNDARY OF SAID MUSSELL ITS: EXECUTIVE MANAGER
SUBDIVISION,
4) N.89°41'44"E., 162.07 FEET TO A FOUND 5/8-INCH DIAMETER IRON ROD MARKING THE
NORTHEAST CORNER OF SAID MUSSELL CORNER AND A POINT OF CURVATURE;
THENCE ALONG THE EAST BOUNDARY OF SAID MUSSELL CORNER AND A CURVE
TO THE LEFT, BY:
CORTNEY LIDDARD, PRESIDENT DATE
5) HAVING AN ARC LENGTH OF 438.43 FEET, A RADIUS OF 655.00 FEET, THROUGH A
CENTRAL ANGLE OF 38°21'05", AND A LONG CHORD WHICH BEARS S.31°35'05"E.,
430.29 FEET; THENCE CONTINUING,
6) S.50°45'37"E., 316.63 FEET; THENCE LEAVING SAID EAST BOUNDARY,
7) S.39°14'22"W., 280.59 FEET, THENCE;
8) N.50°56'20"W., 223.91 FEET, THENCE; A CKN 0 WL ED GMEN T
9) N.88°48'10"W., 76.46 FEET TO THE EAST BOUNDARY OF PARCEL B, OF SAID RECORD
OF SURVEY NO. 8699; THENCE ALONG SAID EAST BOUNDARY;
10) N.00°55'07"E., 33.32 FEET TO THE NORTHEAST CORNER OF PARCEL B, OF SAID STATE OF IDAHO }
RECORD OF SURVEY NO. 8699, THENCE ALONG THE NORTH BOUNDARY OF SAID
RECORD OF SURVEY;
COUNTY OF }SS.
11) N.89.31'23"W., 212.21 FEET TO THE EAST RIGHT-OF-WAY OF SAID SOUTH KUNA -
MERIDIAN ROAD AND THE POINT OF BEGINNING. ON THIS DAY OF 120 , BEFORE ME, THE
UNDERSIGNED, A NOTARY PUBLIC IN AND FOR SAID STATE, PERSONALLY
CONTAINING 5.81 ACRES, MORE OR LESS. APPEARED: CORTNEY LIDDARD
KNOWN OR IDENTIFIED TO ME TO BE THE PRESIDENT OF KUNA - VICTORY, LLC
THAT EXECUTED THE WITHIN INSTRUMENT OR THE PERSON WHO EXECUTED THE
INSTRUMENT ON BEHALF OF SAID LIMITED LIABILITY COMPANY, AND
ACKNOWLEDGED TO ME THAT SUCH LIMITED LIABILITY COMPANY EXECUTED THE
SAME.
IN WITNESS WHEREOF, I HEREUNTO SET MY HAND AND AFFIXED MY OFFICIAL
SEAL, THE DATE FIRST WRITTEN.
NOTARY PUBLIC FOR IDAHO
RESIDING AT:
MY COMMISSION EXPIRES:
BOOK PAGE
2775 W. Navigator Dr., HORROCKS
SHEET 5 OF 6
Suite 210 DRAWN: 09/01 /2020
Meridian, ID 83642 11111 m PROJECT # ID-1402-1810
(208) 895-2520 E N G I N E E R S DRAWN BY: RON W.
Page 80
Item#2.
VICTORY COMMONS SUBDIVISION NO. I
St TUA TED IN A POR TION OF SEC TION 19,
GOVERNMENT LOT 4, TOWNSHIP 3 NORTH,
RANGE 1 EAST OF THE BOISE MERIDIAN, CITY OF
MERIDIAN, ADA COUNTY, IDAHO
-2020-
A PPRO VA L OF ADA COUNTY HIGH WA Y DISTRICT CERTIFICA TE OF COUNTY SURVEYOR
THE FOREGOING PLAT WAS ACCEPTED AND APPROVED BY THE BOARD OF ADA I, THE UNDERSIGNED COUNTY SURVEYOR IN AND FOR ADA COUNTY, IDAHO, DO
COUNTY HIGHWAY DISTRICT HEREBY CERTIFY THAT I HAVE CHECKED THIS PLAT AND THAT IT COMPLIES WITH
THE STATE OF IDAHO CODE RELATING TO PLATS AND SURVEYS.
COMMISSIONERS ON THE DAY OF 120
COUNTY SURVEYOR Date
PRESIDENT OF THE ADA COUNTY HIGHWAY DISTRICT BOARD OF COMMISSIONERS
APPROVAL OF CITY COUNCIL COUNTY RECORDER'S CERTIFICATE
I, THE UNDERSIGNED, CITY CLERK IN AND FOR THE CITY OF MERIDIAN, ADA COUNTY, IDAHO, STATE OF IDAHO} SS
DO HEREBY COUNTY OF ADA}
CERTIFY THAT AT A REGULAR MEETING OF THE CITY COUNCIL HELD ON THE DAY OF I HEREBY CERTIFY THAT THIS INSTRUMENT WAS FILED FOR RECORD AT THE REQUEST OF
THIS PLAT WAS DULY ACCEPTED AND APPROVED.
AT MINUTES PAST O'CLOCK .M.,
ON THIS DAY OF , 20 , IN
CITY CLERK, MERIDIAN, IDAHO BOOK OF PLATS AND PAGES THROUGH
INSTRUMENT NO.
FEE
APPROVAL OF CITY ENGINEER
I, THE UNDERSIGNED CITY ENGINEER IN AND FOR THE CITY OF MERIDIAN, ADA
COUNTY, IDAHO HEREBY APPROVE THIS PLAT. DEPUTY EX-OFFICIO RECORDER
CERTIFICATE OF SURVEYOR:
CITY ENGINEER DATE I, FRITZ BROWNELL, DO HEREBY CERTIFY THAT I AM A PROFESSIONAL LAND SURVEYOR,
LICENSED BY THE STATE OF IDAHO. THAT THIS PLAT OF VICTORY COMMONS NO. 1
SUBDIVISION, AS DESCRIBED IN THE CERTIFICATE OF OWNERS WAS PREPARED FROM AN
ACTUAL SURVEY ON THE GROUND UNDER MY DIRECT SUPERVISION AND THAT THIS PLAT
ACCURATELY REPRESENTS THE POINTS PLOTTED HEREON, AND IS IN CONFORMITY WITH
HEALTH CERTIFICATE THE STATE OF IDAHO CODES RELATING TO PLATS, SURVEYS AND CORNER PERPETUATION
AND FILING ACT. IDAHO CODE 55-1681 THROUGH 55-1612.
SANITARY RESTRICTIONS AS REQUIRED BY IDAHO CODE, TITLE 50, CHAPTER 13
HAVE BEEN SATISFIED ACCORDING TO THE LETTER TO BE READ ON FILE WITH
THE COUNTY RECORDER OR HIS AGENT LISTING THE CONDITIONS OF APPROVAL.
SANITARY RESTRICTIONS MAY BE RE-IMPOSED, IN ACCORDANCE WITH SECTION 1.
50-1326, IDAHO CODE, BY THE ISSUANCE OF A CERTIFICATE OF DISAPPROVAL. �yS��N CEN G
a
FRITZ BROWNELL U P.L.S. 8960
0
DISTRICT HEALTH DEPARTMENT, EHS DATE OF OQ�'V
BROW���
CERTIFICATE OF COUNTY TREASURER
I, THE UNDERSIGNED, COUNTY TREASURER IN AND FOR THE COUNTY OF ADA,
STATE OF IDAHO, PER THE REQUIREMENTS OF I.C. 50-1308, DO HEREBY CERTIFY
THAT ANY AND ALL CURRENT AND/OR DELINQUENT COUNTY PROPERTY TAXES
FOR THE PROPERTY INCLUDED IN THIS PROPOSED SUBDIVISION HAVE BEEN PAID
IN FULL. THIS CERTIFICATION IS VALID FOR THE NEXT THIRTY (30) DAYS ONLY.
BOOK PAGE
COUNTY TREASURER DATE HOR-ROCKS
SHEET 6 OF 6
2775 W. Navigator Dr.,Suite 210DRAWN: 09/01 /2020
Meridian, ID 83642 11111 PROJECT # ID-1402-1810
(208) 895-2520 E N G I N E E R S DRAWN BY: RON W.
Page 81
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Findings of Fact, Conclusions of Law for 162S E. Bentley Drive (H-2020-
0078) by Clint Hansen of Land Solutions, Located at 162S E. Bentley Dr.
Page 82
Item#3.
CITY OF MERIDIAN
FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EN
DIAN:
AND DECISION& ORDER
In the Matter of the Request for Annexation and Zoning,by Clint Hansen,Land Solutions.
Case No(s). 2020-0078
For the City Council Hearing Date of: September 8,2020(Findings on September 22,2020)
A. Findings of Fact
I. Hearing Facts(see attached Staff Report for the hearing date of September 8,2020, incorporated
by reference)
2. Process Facts(see attached Staff Report for the hearing date of September 8, 2020, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 8,
2020, incorporated by reference)
4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing
date of September 8,2020, incorporated by reference)
B. Conclusions of Law
I. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use
Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified as
Title I I Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by
ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian,
which was adopted December 17,2019, Resolution No. 19-2179 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I I-5A.
4. Due consideration has been given to the comment(s)received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision,which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the
Community Development Department,the Public Works Department and any affected party
requesting notice.
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September8,2020,incorporated by reference. The conditions are concluded to be
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(1625 E.BENTLEY DRIVE—FILE#2020-0078.) - I - Page 83
Item#3.
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that:
1. The applicant's request for annexation and zoning is hereby approved per the conditions of
approval in the Staff Report for the hearing date of September 8,2020, attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement.Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six(6)months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six(6)month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight(28)days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67,Idaho Code.
F. Attached: Staff Report for the hearing date of September 8,2020.
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(1625 E.BENTLEY DRIVE—FILE#2020-0078.) -2- Page 84
Item#3.
22nd September
By action of the City Council at its regular meeting held on the day of ,
2020.
COUNCIL PRESIDENT TREG BERNT VOTED AYE
COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE
COUNCIL MEMBER JESSICA PERREAULT VOTED AYE
COUNCIL MEMBER LUKE CAVENER VOTED AYE
COUNCIL MEMBER JOE BORTON VOTED AYE
COUNCIL MEMBER LIZ STRADER VOTED AYE
MAYOR ROBERT SIMISON VOTED
(TIE BREAKER)
Mayor Robert E. Simison
Attest:
Chris Johnson
City Clerk
Copy served upon Applicant, Community Development Department,Public Works Department and City
Attorney.
By: Dated: 9-22-2020
City Clerk's Office
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(1625 E.BENTLEY DRIVE—FILE#2020-0078.) -3 - Page 85
Item#3.
EXH I BIT A
STAFF REPORT E IDIANn-=-
COMMUNITY DEVELOPMENT DEPARTMENT A H O
HEARING 9/8/2020 Legend
DATE: ff � ® 0
❑
TO: Mayor&City Council
FROM: Alan Tiefenbach,Associate Planner
208-489-0573 ------ -�
SUBJECT: H-2020-0078 -
1625 E. Bentley Drive O --
LOCATION: The site is located within the southeast ---
quadrant of S. Locust Grove Rd. and E.
Bentley Dr. (north of I-84)., in the SW 1/4
of Section 17,Township 3 N.,Range
1W. m1919
I. PROJECT DESCRIPTION
Annexation&zoning of 1.55 acres of land with Community Business District(C-C)zoning district to
allow a 4,800 sf+/-office flex building,by Clint Hansen of Land Solutions. The applicant may
eventually build a second commercial building.
II. SUMMARY OF REPORT
A. Project Summary
Description Details Page
Acreage 1.55
Future Land Use Designation Commercial
Existing Land Use(s) Single Family/Rural
Proposed Land Use(s) Commercial Office Flex Space
Lots(#and type;bldg./common) 2 parcels
Number of Residential Units(type None(existing house to be removed)
of units)
Physical Features(waterways, No significant physical features.
hazards,flood plain,hillside)
Neighborhood meeting date;#of May 26,2020—14 attendees signed in.
attendees:
B. Community Metrics
Description Details Page
Ada County Highway District
• Staff report(yes/no) No
Pagel
Page 86
Item#3.
Description Details Page
• Requires ACHD Commission No
Action(yes/no)
Access(Arterial/Collectors/State There is only one point of through access
Hwy/Local)(Existing and Proposed) to this property—From S.Locust Grove
Rd.to S.Truss PI/E.Bentley Dr. There
is presently no eastern through access due
to cul-de-sacs and dead end streets.
Stub Street/Interconnectivity/Cross Access There is an unnamed stub(ROW in front
of the property)that dead-ends just east
(but does not connect)to S.Locust Grove
Rd.Westbound E.Bentley Dr.connects
to S.Locust Grover Rd.
Existing Road Network Arterial and Local Streets
Existing Arterial Sidewalks/Buffers The applicant will be responsible for a
25'wide landscape buffer along S.
Locust Grove Rd(sidewalks already exist
in this area), 10'buffer and curb,gutter
and sidewalk along S.Truss Pl.,and a 25'
residential buffer along the south property
line.
Proposed Road Improvements S.Locust Grove Rd.has recently been
widened and there is a roundabout
planned for the S.Locust Grove Rd./E.
Bentley Dr.intersection.
Fire Service—No comments submitted
Police Service—No comments submitted
Wastewater
• Distance to Sewer Services 0
• Sewer Shed Five Mile Trunkshed
• Estimated Project Sewer ERU's See Application
• WRRF Declining Balance 13.97
• Project Consistent with WW Yes
Master Plan/Facility Plan
• Impacts/Concerns • Flow is committed
• No proposed changes to Public Sewer
Infrastructure has been shown within
record.Any changes or modifications
to the public sewer infrastructure shall
be reviewed and approved by Public
Works.
Water
• Distance to Water Services 0
• Pressure Zone 3
• Estimated Project Water ERU's See application
• Water Quality No concerns
• Project Consistent with Water N/A
Master Plan
• Impacts/Concerns No changes to public water infrastructure proposed.
Page 2
Page 87
1 1 1
oil son
1111 .rIN
son, IS
LrLI
tT
ICI C;.M1 �•F y71 4 5 - -� }
g are rr
�L�:I
I?
— , 1'r
_■■ i luau ,44 yi
Elm IN
1.0
p1�N•:MIN Aw
III
1■ S■11■
i _ MEN- son I ■WWI
�lI.II III ry... •...■ ...■ . G'F.:. Gi on iG.G�ill
- _ . .. .
mom°:
5• ■ S•
111 A -2 111 A _ xl
1 _ 1II
.II�11111 ■■_■■q :.::�11111 ■■_■■q I
a —�
&1 MF 84
x�u■ ■uw i ! �aa.. .op i=
u i 1 u uii..nu.. .... �■ ■
em u■ ■■ IN au■ ■u J ■■■ .
pl�a�■�� uu pr.+o■�� uu r..
Item#3.
IV. NOTICING
Planning&Zoning City Council
Posting Date Posting Date
Newspaper Notification 7/7/2020 8/21/2020
Radius notification mailed to
properties within 300 feet 7/14/2020 8/18/2020
Public hearing notice sign posted
7/24/2020 8/27/2020
on site
Nextdoor posting 7/14/2020 8/18/2020
V. STAFF ANALYSIS
A. Annexation:
The proposed annexation area is contiguous to City annexed property and is within the Area of
City Impact Boundary. To ensure the site develops as proposed by the applicant, staff is
recommending a development agreement as part of the annexation approval.
B. Future Land Use Map Designation(https://www.meridianciu.orglcompplan)
This property is designated as Commercial on the City's Future Land Use Map (FL UM)
contained in the Comprehensive Plan.
This designation is to provide a full range of commercial uses to serve area residents and
visitors. Desired uses may include retail, restaurants,personal and professional services, and
office uses, as well as appropriate public and quasi public uses.
The annexation area is near existing public services and is adjacent to the city limits.Although
the majority of the properties in this area east of S. Locust Grove Road and north of I-84 are
rural residential, the land directly surrounding the subject property is recommended for
commercial uses. Also, approximately 350 feet to the east of the property, the FLUM recommends
mixed use neighborhood.Most of the land on the west side of S. Locust Grove Rd. and south of I-
84 is zoned commercial; directly across S. Locust Grove Rd. there are several large non-
residential developments such as the Renaissance High School and the Idaho College of
Osteopathic Medicine. The professional office flex space (for professional services)proposed
under this annexation complies with the recommendations of the FL UM and would provide an
appropriate transition in intensity from a commercial corridor to the existing residential at the
north and east.
The City may require a development agreement(DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions included in
Section VIIL.A. The DA is required to be signed by the property owner(s)/developer and returned
to the City within 6 months of the Council granting the annexation for approval by City Council
and subsequent recordation.
Comprehensive Plan Policies (https://www.meridiancity.or /g compplan):
The following Comprehensive Plan Policies are applicable to this development:
• Focus on developing industries that tend to exceed the living wage, such as technology,
healthcare and other similar industries. (2.06.01E)
Page 4
Page 89
Item#3.
This annexation proposes a 4,300 square foot building for a land surveying company. This is
considered a professional service, which may be a primary employer with higher wages.
• Work with existing industrial businesses to expand or relocate operations to appropriate
areas. (2.08.03C)
The business proposed with this annexation is presently located at 213 E. Sth Ave. in Meridian
in a shared 3,800 square foot building. The existing business leases approximately 1,300
square feet of available space. The applicant has stated the size and configuration of the
present building does not lend itself to the existing operations and there is no room for
expansion. The applicant intends to construct and own a larger building designed for the
operations which would also allow more flexibility in workspaces.
According to the conceptual site plan submitted by the Applicant, the new office building
would be constructed on the southern half of the property, to allow the possibility to
eventually construct a second commercial building on the northern portion. The
Comprehensive Plan supports this type of business in the proposed location.
• Encourage infill development. (3.03.01E)
The Comprehensive Plan defines infill as "development on vacant parcels, or redevelopment
of existing parcels to a higher and better use that is surrounded by developed property within
the City of Meridian." The subject property is surrounded by existing development on all
sides, is directly adjacent to a commercial corridor, contains a vacant single family residence
and is already connected to city water and sewer.
• Focus development and redevelopment intensity on key transportation corridors. (3.07.02C)
The proposed office flex building is proposed adjacent to S. Locust Grove Rd., a key
transportation corridor.
• Encourage compatible uses and site design to minimize conflicts and maximize use of land.
(3.07.00)
The surrounding neighborhood consists of primarily low density single family residential.
The FL UM recommends the subject property and to the south for commercial uses, medium
density residential to the north and mixed use neighborhood to the east. To the west of the
property(across S. Locust Grove Rd.) are higher intensity non-residential uses such as the
Renaissance High School and the Idaho College of Osteopathic Medicine. South of the
property(south ofI--84) are intensive commercial uses such as drive through restaurants and
movie theaters. The proposed office flex building in this location will provide an appropriate
transition from the residential and mixed use residential uses to the east to the commercial
uses to the west and south.
• "Permit new development only where it can be adequately served by critical public facilities
and urban services at the time of final approval, and in accord with any adopted levels of
service for public facilities and services."(3.03.03F)
City water and sewer service is available along S. Locust Grove Rd. and can be extended by
the developer with development in accord with UDC 11-3A-21.
Page 5
Page 90
Item#3.
C. Existing Structures/Site Improvements:
There is an existing 2,123 single family residence on the property, constructed in 1972.As the
property is proposed to be zoned to C-C, which does not allow single family residential, the
existing house should be required to be removed as part of the annexation agreement.
Proposed Use Analysis:
Office buildings are listed as a principal permitted use (professional services) in the C-C zoning
districts in UDC Table I1-2B-1.
The applicant's intent is to construct a new 4,800 square foot building on the southern portion of
the property. However, the applicant has indicated a second commercial building may be built to
the north. The property consists of a I acre parcel and a small.2 acre `strip of land"so it is
possible the applicant could do a boundary line adjustment to create an additional buildable lot.
At staffs request, the applicant has provided the conceptual layout for both buildings. The site
plan provided reflects commercial buildings at the north and south perimeters of the property,
with parking central to the development. Staff believes the layout as proposed is an efficient
design for the property.
As the applicant intends this project to build out in two phases, staff has concerns that the
undeveloped half of the property will remain a "no-man's land"while the other ha f builds out.
Staff recommends that the undeveloped portion of the property be seeded with native seed and
maintained free of weeds until such a time as future development occurs.
D. Dimensional Standards(UDC 11-2):
The zoning is proposed to be C-C. This requires no street setback but does require a 25'
landscape buffer along arterial roads (S. Locust Grove Road) and 10'buffer along S. Truss Pl.A
25'residential landscape buffer is also required at the south of the property, adjacent to the
neighboring existing single family residence. Building height is limited to 50'.
E. Specific Use Standards (UDC 11-4-3):
There are specific requirements regarding flex space. This includes roll-up doors not being
visible from a public street and loading docks being prohibited. The conceptual elevations show
the roll up doors on the north side of the building(away from S. Locust Grove Road),parking
oriented toward the center of the buildings, and no loading docks. If a second building is
constructed as proposed, this will also help minimize the view of the garage doors from public
street view.
F. Access(11-3A-3):
Access to this property will occur from two points off of S. Truss Pl. S. Truss Pl. connects to E.
Bentley Dr. and out to S. Locust Grove Rd(an arterial). The applicant has stated ACHD will
require them to add curb, gutter and sidewalk along S. Truss Pl. to the south extent of their
property. There is an existing stub off E. Bentley Dr. north of the subject property, which
terminates in a dead end east of S. Locust Grove Rd. The applicant does not propose access from
this street and ACHD is not requiring improvements to this road.
G. Parking(UDC 11-3C):
Off-street parking is required to be provided in accord with the standards listed in UDC Table
11-3C-6 for commercial districts based on one space per 500 feet of gross floor area. With a
Page 6
Page 91
Item#3.
proposed building size of 4,835 square feet, 10 parking spaces would be required. The
conceptual site plan indicates 17 parking spaces for the first building, and the same amount of
parking spaces for a conceptual second building. The parking requirements are satisfied, but staff
notes the final number will probably be less because UDC 11-3B-8 requires an internal planter
island of at least 50 square feet for every row of more than 12 parking spaces.
H. Sidewalks(UDC 11-3A-17):
Sidewalks already exist along S. Locust Grove Rd. The Applicant is required to add curb, gutter
and sidewalk along S. Truss Pl. to the south extent of their property line.
I. Parkways(UDC 11-3A-17):
No parkways are proposed with this development.
J. Landscaping (UDC 11-3B):
The applicant will be required to install a 25'wide buffer along S. Locust Grove RD. as is
required for arterial streets, a 10'landscape buffer along S. Truss Pl. and E. Bentley Dr. as is
required for local streets, and a 25'wide landscape at the south of the property as is required for
any parcel sharing a contiguous lot line with a residential land use per UDC 11-2B. Parking lot
landscaping, including 5'buffers adjacent to parking, loading and other vehicular use areas,
including the possibility ofplanter islands, will also be required per UDC 11-3B.
As mentioned, the applicant's plans reflect the desire to construct the first commercial building
as phase one, and eventually construct a second building on the other half of the property.As
mentioned above, staff is recommending the undeveloped portion of the property be seeded with
native seed and maintained free of weeds until such a time as future development occurs.
K. Tree preservation(11-3B-10)
There are several existing trees on site.At time of CZC submittal, the applicant will be required
to work with the City Arborist if removal is proposed.A mitigation plan may be required which
would be required to indicate the total number and caliper inches of trees proposed for removal
and the total number of replacement trees proposed.
L. Waterways (UDC 11-3A-6):
There are no significant waterways on the property.
M. Fencing(UDC 11-3A-6, I1-3A-7):
The concept plans do not indicate any fencing.All fencing is required to comply with the
standards listed in UDC 11-3A-6C and 11-3A-7.
N. Utilities(UDC 11-3A-21):
Public services are available to accommodate the proposed development. The subject property is
already connected to City water and sewer which was installed with recent expansions to S.
Locust Grove Road.
O. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual):
The Applicant has submitted sample elevations of the proposed office flex building for this project
(see Section VII).
Page 7
Page 92
Item#3.
The conceptual elevations show a one-story office building comprised of metal and fiber cement
siding, with a sloping roof.As is required by UDC 11-4-3-18 for flex space, the roll-up doors are
faced to the north, away from public streets.At time of CZC and DES submittal, complete
architectural elevations with materials called out will be required and the architecture will be
reviewed against the Architectural Standards Manual(ASM). It does appear that the conceptual
elevations might not meet the standards of the ASM in regard to buildings with rooflines SO feet
in length incorporating roofline and parapet variations.Also, the Applicant should be aware that
untextured concrete panels and prefabricated steel panels are prohibited as field materials for
building fa(!ades, except when used with a minimum of two other qualifying field materials and
meeting all other standard fenestration and material requirements. The applicant site and
building design is required to comply with the design standards in the UDC and the ASM.
VI. DECISION
A. Staff:
Staff recommends approval of the requested annexation and zoning with the requirement of a
Development Agreement with the conditions noted in Section VIII per the Findings in Section
IX.
B. The Meridian Planning&Zoning Commission heard this item on August 6,2020. At the public
hearing,the Commission voted to recommend approval of the subject annexation request.
1. Summary of Commission Public Hearing
a. In favor: Clint Hansen,Land Solutions
b. In opposition:None
c. Commenting: Clint Hansen,Land Solutions
d. Written testimony: Robert and Lindeen Neufeld and Jeannette Tanner
e. Staff presenting application: Alan Tiefenbach
f. Other Staff commenting on application:None
2. Key issue(s) testimon.
a. None
3. Ke, ids)of discussion by Commission
a. Commissioners discussed an earlier site plan in the case file versus the newer one
included in the staff report. Staff responded that the previous site plan did not show a second
building. As staff was writing the staff report,the applicant had mentioned they intended to
reconfigure a second lot and construct a second commercial building. Staff and the applicant
worked together to arrive at a revised site plan that demonstrated this.
b. The Commission asked whether the elevations submitted with the staff report would also
change. The applicant responded that they probably would. Staff added the elevations
submitted probably would not meet the requirements of the Architectural Standards Manual
(ASM)but staff would work with the applicant on this during the Certificate of Zoning
Compliance(CZC).
c. Commission discussed hours of operation and whether there would be exterior lighting
that would impact the adjacent residences.Applicant responded the hours would be normal
Page 8
Page 93
Item#3.
office hours between 8AM and 5PM, and any exterior lighting would be downcast and
shielded as required b, t�gulations.
4. Outstanding issue(s) for Council.
a. None
C. The Meridian City Council heard this item on September 8,2020.At the public hearing the
Council moved to approve the subject annexation and zoning.
1. Summary of the City Council public hearing
a. In favor: Clint Hansen, Land Solutions
b. In opposition: None
C. Commenting
d. Written testimony: Robert and Lindeen Neufeld, Jeannette Tanner, Glenna Newby,
Barbara Valdez,Ja, m�go, Glenna Newby
e. Staff presenting application: Alan Tiefenbach
f. Other Staff commenting on application:None
2. Key issue(s) testimony:
a. None
3. Key issue(s)of discussion by City Council:
a. Whether or not the E. Bentley"stub street"should be vacated.
b. Height of buildings
c. Traffic
d. Limiting uses to office only
4. City Council change(s)to Commission recommendation:
a. Add restriction to the development agreement that allows only office uses for both
buildings.
Page 9
Page 94
Item#3.
VII. EXHIBITS
A. Annexation Legal Description and Exhibit Map(date 6/26/2020)
Legal Description
1625 E. BendeX Dr. — Annexation and Rezone
A Paree4 tacatao in the S of Section 17. Townzhip 3 North, Range I East, Borse Meridian.
Ada f soursty, Idaitt, and mars particularly descrr-bed as follows-.
Gommancing at a Sraae Cap monument marking the northwest comer rki said SW 1/. ffom Which
Bross Cap monument marking the southwest corner or sgid SW 'A tears 3 D°30'33' VV a
distance of 265S.46 feet:
Thence 5 0"W33" VV along We westerly bou-ndary 9 said SW 1/.a distance of 627.57 feet to the
PGINT OF BEGINNING;
ThfRnQe leaving said wesierly 15o rpd-�ry $ 89"57'27" I= a distance cf 239.31 fbet to a peirvt,
I hence fv 4a'3b'46' E a bMstance&;s4.-�6 feet le a paint on the centerline of E Bemlay Dnya;
Thenc* along said centerline a distance of 29.54 feet along the are of a 100.00 foot radius non-
targeni curve Jett, sail# curve havrng a central -angle of W55 40' and v long chord t)eafing �
54'51'05- E a distance of 29.44 feet to a 518 inch cebar marking the Intersection of E. Bentley
Ocive an#S. Truss
77ienae along tie aenteriine of Sato S Truss Place the f0cwing de5rrized cocirses.
Theme e distance of 56.07 feet along the arc of a 125 P5 foot radius non-tangent curve
lie t.said curve having a central angle of 25`42'39r anal a lwn4 chord bearing S 13`49'46'
W a drstanoe of 55 30 feet tff�g paint;
Thence S 0'58'27"W a distance of 197.08 fret to a poi nt-
Then re jeaving slid oenterline N B9'57'26"VV a drstance of 272.73 feat to a pelnt on the westerly
bouhdkiry of said SW Y41
Tience along said wesredy hQuridary N 4'30'33" E m dislartce of 24-2 95 feet to ttie POINT OF
BEGINNING.
This pafQal c-untoini 67,291 square feet (1.55 acres)and Is subject to arty easements existing or
in use
Clinton VV. Ranieri. PL;S ` .A���
Land Solutions. Pam ` ti S 7 J'
4%jne 26. 2020 q- .
0
C
Page 10
Page 95
Item#3.
1625 E. BEI TLEY DR. - ANNEXATION AND REZONE
EXHIBIT
1 f4
,R 17
5
S:
ri4
E BEI11k�E'f GR a
r = �
1 fAllLfl s11i73254#7 c�
UkPLAITM
POINT OF
13EGINMRJG—
:LWTWV�As5ifD23�ma 59 r.
II "EEL SIIJM2i477 — —
zl r —
{7JRY1 T0.9Lf
I CURSE f LENGTH RiW)S DELTA REARING CHORD
� i 1DTAL AREA . 87,29h SF I CI Ss 1G W 16wmr $71 ,an 2"4, f
(1,55 ACRES) ti� C2 559T 12&W �y<3f S1S'�4'96"� 55dd '
1 P.+AL73 giiF7S]5474 4J 7eF.4s' IWX 3 151'Ir MOUIST 593.1'
#MCA
' C5 1W-W 18aOt1' SI1CU'19` H94'S7e5'k id'I, '
TsT
H69�7'26"N 27273' � —
I 1
I
I PlRCF.i 3:"7SE574]
I I
14
I
1 7 E OYSL NI} FM.
r4
LLApjD
S T
q
ar---i
j 0 F r i nd Surveying and Consulting
G 40 80 1 EO'
W. MOAN.ID U147
12m 299,200
WMw tliM1tlw714/r+1i 4C l' 7" '
Page 11
Page 96
»m�
B. Proposed Concept Site Plan(&z 7/30/70 q
I '- -
7 :
In
POINT OF
Ln
BE%&NG
3/E � ` 589I7'7/E y Cam'
/3
L.;NDSCAPE AREA 9.0 ~�
154 a
� ummGLAYOUT � qb;
\ ` \\ \ r E G Q RE DING /T WN QE ARC \
§ . ƒ T I ae TOTAL A w = 9je»y
5 ' � °E
\ '
ƒ
!(� . CL.
\\ A'%3E 2 17.0, ^ 2 q
y , M
3
BLOCK ] /
StC AKA = 2,967 J ^ \`
§ 98)
. \ _
_ �j �) / 3 �
z \\y %U SSR
LAND SOLUTIONS
�e �
� q �Z 2 /
! � �
Q m:G+ aREi
N %/28) : 204.59,
. �K*r a
] ^ ^ *9325700 `N
Page !2
Pge9
Item#3.
C. Proposed Elevations(date: 6/26/2020)
r�lfl
RR o
LJLJ
S011Efl HEVATFON
� —I s� .J,.rt,�r,r;.°r:•�.ice'"
- ®� -
3O Vwr 1 �EASi ELEVA?ION ..WH.T ELEVATION
Z ��B
7- 7-- j
3O Yew 2
oarrti,ELEvanoN
VIII. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
1. A Development Agreement(DA) is required as a provision of annexation of this property.
Prior to approval of the annexation ordinance, a DA shall be entered into between the City of
Meridian,the property owner(s)at the time of annexation ordinance adoption, and the
developer.
Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to
commencement of the DA. The DA shall be signed by the property owner and returned to the
Planning Division within six(6)months of the City Council granting the annexation. The DA
shall, at minimum, incorporate the following provisions:
a. Uses on the nroneM shall be limited to office uses only.
b. Future development of this site shall be generally consistent with the
conceptual site plan and conceptual building elevations included in Section VII
and the provisions contained herein.
c. The existing house shall be removed prior to certificate of occupancy.
d. The undeveloped portion of the property shall be seeded with native seed and
maintained free of weeds until such a time as future development occurs on
that portion.
e. The applicant will submit a tree mitigation plan at time of Certificate of Zoning
Compliance(CZC). This mitigation plan shall indicate the total number and
caliper inches of trees proposed for removal and the total number of
replacement trees proposed.
Page 13
Page 98
Item#3.
f. There shall not be direct access to N. Locust Grove Rd.
B. PUBLIC WORKS
1. No proposed changes to public sewer infrastructure has been shown within record. Any
changes or modifications to the public sewer infrastructure shall be reviewed and approved
by Public Works.
2. There are two existing water stubs at the northern boundary that either need to be used or
abandoned per Meridian Public Works Standards.
C. ACHD
hyps://weblink.meridianciU.org_/WebLink/DocView.aspx?id=192567&dbid=0&repo=MeridianC
Lty
D. ADA COUNTY DEVELOPMENT SERVICES
https://weblink.meridiancity.org/WebLink/DocView.aspx?id=l 92349&dbid=0&repo=MeridianCi
iy
IX. FINDINGS
A.Annexation and/or Rezone(UDC 11-511-3E)
Required Findings: Upon recommendation from the commission,the council shall make a full
investigation and shall at the public hearing,review the application. In order to grant an annexation
and/or rezone,the council shall make the following findings:
1. The map amendment complies with the applicable provisions of the comprehensive plan;
Council finds annexation of the subject site with a C-C zoning designation is consistent with the
Comprehensive Plan Commercial FL UM designation for this property.
2. The map amendment complies with the regulations outlined for the proposed district, specifically
the purpose statement;
Council finds the proposed office flex building will be consistent with the purpose statement of the
commercial districts in that it will support the purpose of providing for the service needs of the
community, in accordance with the Meridian Comprehensive Plan
3. The map amendment shall not be materially detrimental to the public health, safety, and welfare;
Council finds that the proposed annexation and zoning should not be detrimental to the public
health, safety, or welfare. Commission recommends the Council consider any oral or written
testimony that may be provided when determining this finding.
4. The map amendment shall not result in an adverse impact upon the delivery of services by any
political subdivision providing public services within the city including,but not limited to, school
districts; and
Council finds that the proposed annexation and zoning will not result in any adverse impact upon
the delivery of services by any political subdivision providing services to this site.
5. The annexation(as applicable)is in the best interest of city
Council finds the proposed annexation is in the best interest of the City.
Page 14
Page 99
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Renewal of Agreement for Fire Department Communication Dispatch
Services Between Ada County and the City of Meridian for Fiscal Year 2021
Page 100
Item#4.
E IDIAN:---
IDAHO
C�
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Meridian Fire Dept Meeting Date: Sept 22, 2020
Presenter: DC Bongiorno Estimated Time: 5 minutes
Topic: Ada County Dispatch renewal
Recommended Council Action:
Approve renewal of Ada Count Dispatch Services agreement
Background:
Annual renewal
Page 101
F
AGREEMENT NO. 12695-3-
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT
COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND
THE CITY OF MERIDIAN FOR FISCAL YEAR 2021
THIS RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT
COMMUNICATION DISPATCH SERVICES BETWEEN ADA COUNTY AND THE
CITY OF MERIDIAN FOR FISCAL YEAR 2021 (hereinafter referred to as "Agreement"),
by and between Ada County (hereinafter referred to as "County") and the City of Meridian, by
and through the Meridian Fire Department(hereinafter referred to as"City"or"Meridian Fire"),
also collectively or individually referred to as"Party"or"Parties,"is entered into for the purpose
of establishing a fire communication dispatch service for City to be supplied by County and for
the payment of consideration by City to County for the provision of said service. It is further
understood that, operationally, County means the Ada County Sheriff's Office (hereinafter
e
referred to as"ACSO").
WITNESSETH:
i
i WHEREAS, County and City entered into Agreement No. 12695 on April 26, 2018 to
allow County to furnish radio and telephone dispatch communication services and facilities to
City; and
WHEREAS,Agreement No. 12695 provided that it could be renewed upon re-execution
I� by both Parties for successive one-year periods beginning October 1 through and including
j September 30 of the following year; and
WHEREAS, County and City wish to renew Agreement No. 12695 for the term of
October 1, 2020 through September 30, 2021, under the same terms and conditions, except as
otherwise provided herein.
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 -PAGE 1
NOW, THEREFORE, the Parties hereby mutually agree as follows:
1. By the execution of this Agreement, both Parties hereby agree that Agreement
No. 12695 will be renewed for the term October 1, 2020 through September 30, 2021, and that
all terms and conditions of Agreement No. 12695 are hereby incorporated, as if set forth in full,
and shall remain in full force and effect unless otherwise provided herein.
2. In consideration of the foregoing and pursuant to this Agreement, City hereby
agrees to pay to County the sum of One Hundred Eight Thousand, Nine Hundred Seventy One
and 46/100 Dollars ($108,971.46) for the services provided to City, paid in equal portions
quarterly at the end of each quarter, to the ALSO, within thirty (30) days following receipt of
invoice. Said total amount shall be invoiced by ACSO in time for City to issue final payment to
the ACSO no later than September 30, 2021.
3. Appropriation. City's obligations under this Agreement to provide payment as
described herein shall be subject to and dependent upon appropriations being made by the
Meridian City Council for such purpose. The Meridian Fire Chief, in preparing Meridian Fire's
Fiscal Year 2021 budget, shall include in the proposed budget amount noted herein, which will
be duly considered by the Meridian City Council along with the other proposed expenditures for
Fiscal Year 2021.
%INTENTIONALLY LEFT BLANK\\\
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 - PAGE 2
I
IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the
following dates:
ADA COUNTY CITY OF MERIDIAN
Board of Ada County Commissioners
Robert E. Sin3iskwyor
Ken r Kenyon, ommission r
AlSigned thiS22nd day of September ,2020 .
Dia i do, o si M,
v ATTEST:
..
r
Patrick Malloy,Commissl6nerV
Meridian dfiy Clerk
`SId" Chris Johnson
Signed this_ ay of OC�tr ,20�O
ATTEST:
Phil McGrane,Ada County Clerk
by Katie Reed,Assistant Deputy Clerk
Ada County SheriT s Offic
n•
Step en Ifartlett,A a County Sheriff f�
Signed this Pday of `'1 ,20,V
E ,
i
i
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 -PAGE 3
Appendix A
Projected Costs of Services
Fire Contracts FY2021
[I page attached]
RENEWAL OF AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR
2021 —APPENDIX A
FY 2021 Fire/ EMS Dispatch Contract
12 Positions Billed
Agency 2019 Runs Percent of Total Annual Amt Qtr Amount % inc vs FY20
Boise Fire 21,683 30.44% $ 303,822.57 $ 75,955.64 6%
Whitney Fire 3,146 4.42% $ 44,081.81 $ 11,020.45 185%
Meridian Fire 7,777 10.92% $ 108,971.46 $ 27,242.86 10%
Eagle Fire 2,586 3.63% $ 36,235.08 $ 9,058.77 8%
Kuna Fire 1,746 2.45% $ 24,464.98 $ 6,116.25 9%
Star Fire 919 1.29% $ 12,877.04 $ 3,219.26 7%
NACFR 2,054 2.88% $ 28,780.68 $ 7,195.17 104%
EMS 31,320 43.97% $ 438,856.39 $ 109,714.10 2%
Total 71,231 100.00% $ 998,090.02 249,522.50 9.9%
Cost per run $ 14.01
Item#4.
AGREEMENT NO.
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL YEAR 2018
THIS AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH
SERVICES BETWEEN ADA COUNTY AND THE CITY OF MERIDIAN FOR FISCAL
YEAR 2018 (hereinafter referred to as "Agreement"), by and between Ada County (hereinafter
referred to as "County") and the City of Meridian, by and through the Meridian Fire Department
(hereinafter referred to as"City"or"Meridian Fire"),also collectively or individually referred to as
"Party" or"Parties," is entered into for the purpose of establishing a fire communication dispatch
service for City,to be supplied by County,and for the payment of consideration by City to County
for the provision of said service. It is further understood that operationally,County means the Ada
County Sheriff's Office(hereinafter referred to as"ACSO").
WITNESSETH:
WHEREAS, County and City desire to enter into an agreement whereby County will
furnish radio and telephone dispatch communication services and facilities to City.
NOW,THEREFORE,the Parties hereby mutually agree as follows:
1. Contract Term and Renegotiation Option. By the execution of this Agreement,
both Parties hereby agree that this Agreement will be in full force and effect from October 1, 2017
through September 30,2018.
Both Parties hereby agree that this Agreement may be renewed upon re-execution by
both Parties for successive one-year periods, beginning October 1 through and including
September 30 of the following year. Should re-execution of this Agreement not be accomplished
by the beginning of the next renewal period, this Agreement, and all terms and conditions
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 1
Page 107
contained therein, shall be extended for consecutive one-month periods until a new agreement has
been renegotiated and executed.
During any extension period, City shall pay to County a pro-rata monthly portion of the
annual cost set forth in section 13 of this Agreement. Each such payment shall be made within
thirty (30)days following receipt of invoice at the end of each such one-month extension and shall
be delivered to the ACSO.
2. Termination. This Agreement may be terminated by either Party for a breach of its
terms or conditions, due to convenience, non-appropriation, or when either or both parties agree
that the continuation of this Agreement is not in the parties' best interest, by providing
ninety(90) days' written notice of termination to the other Party. Where the stated grounds for
termination are noncompliance with the performance standards set forth in this Agreement, the
Parties shall complete all notice and cure procedures set forth in section 6 prior to termination of
this Agreement.
3. Duties and Obli ations. County shall provide dispatch services to City. County
shall provide the services of a dispatch center to City, including the receipt, transmission, and
transfer of emergency and routine communications made at the request or direction of City.
County agrees to hire and manage personnel in accordance with ACSO personnel policies
and procedures. All personnel decisions, including, but not limited to, hiring, promotion,
demotion, rates of pay, discipline and termination of employment, shall be under the sole
direction and discretion of the ACSO. Complaints against ACSO personnel shall be brought to
the attention of the ACSO Dispatch Supervisor.
County agrees to evaluate input from Meridian Fire with regard to staffing of the fire
consoles in the Emergency Communications Center. Such input may be used in planning and
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 2
Meridian City Council Meeting Agenda April 3,2018— Page 227 of 396
budgeting to work toward enhancing fire console coverage. Emergency dispatch services to be
provided shall include such duties as"primary"fire dispatcher and a tactical radio operator(TRO).
Emergency dispatch services shall always take precedence over other activities.
City agrees to bring to the attention of County, through written notification directed to the
ACSO or its designee, any operational, employee performance, or other problem, which, in City's
opinion, is, or has the potential to become, detrimental to City's ability to adequately deliver its
services. County agrees to take whatever reasonable and customary steps are necessary to address
City's concerns.
City and County agree to use a dispatch liaison to facilitate communications, and training
between and among the agencies.
4. Mutual Hold Harmless and Insurance Re uirements. To the extent permitted by
law, the County and City agree to hold each other harmless against claims arising from the alleged
negligent acts or omissions of their respective public employees or agents, which occurred or are
alleged to have occurred during the performance of their duties, unless such acts or omissions
occurred outside the scope of their employment or were willful and wanton. Such claims shall be
subject to the limitations of Idaho law.
Each parry shall procure and maintain insurance as required by applicable federal and state
law and as may be appropriate and reasonable to cover its staff, equipment, vehicles, and property,
including but not limited to liability insurance, workers' compensation, automobile liability, and
property damage.
Each party has the right to self-insure all or part of the insurance requirements set forth in
this paragraph. Notwithstanding the Parties' exercise of such option to self-insure, the Parties
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 3
Meridian City Council Meeting Agenda April 3,2018— Page 228 of 396
specifically waive all rights of and claims for subrogation against the other arising from any injury
to an employee of the Parry.
5. fiance standards. County shall provide to City services that meet or exceed
the following standards:
a. County will work cooperatively with Meridian Fire in an effort to
provide specific fire training for dispatchers. Such training may
include classroom lecture, department/facility familiarization, and
participation as an observer assigned to an Engine Company.
County will provide a minimum of forty (40) training hours during
the term of this Agreement, and will work collectively with
Emergency Services User Group ("ESUG")to define a fire-specific
training curriculum. Additional training hours will be contingent
upon approved and available budget. Emphasis will be given to
minimizing financial impact when creating training schedules.
b. Fire dispatchers shall complete ICS 100, 200 and ICS 700 training,
which may be accomplished via Internet. County and Meridian
Fire will work cooperatively and plan for additional levels of ICS
training to be accomplished as budget and resources permit.
C. Meridian Fire may assign an officer to the dispatch center during
large-scale incidents to assist with fire resource coordination.
d. Dispatch procedure shall be in compliance with the Standard
Operating Procedures ("SOP"), adopted by and through, the
Emergency Services User Group ("ESUG"), formed and operated
under the direction of the Emergency Communications Planning
Committee ("ECPC")and its Change Management protocols.
e. County shall provide a dedicated Tactical Radio Operator (TRO)
on all structure, wildland, and/or large scale pre-planned fire
events, or at the request of the Incident Commander. Once
assigned, TRO will be released from monitoring the incident
through mutual agreement of the on scene Incident Commander
and the Dispatch Supervisor.
f. County shall explore with ESUG the adoption and potential for
funding of EFD ("Emergency Fire Dispatch"), as part of Priority
Dispatch.
g. County shall report quarterly on NFPA 1221 compliance, specific
to call processing time of 64 seconds or less 90% of the time for
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 4
Meridian City Council Meeting Agenda April 3,2018— Page 229 of 396
Item#4.
high priority (Echo) call types. County and City will work
collaboratively to identify solutions in the event compliance is not
achieved.
h. Meridian Fire recommends that County fire dispatch work toward
NFPA 1221 and 1061 compliance. Emphasis should be placed
around NFPA 1221 Chapters 7 and 10. The applicable provisions
of NFPA are incorporated herein, by reference, as if set forth in
full.
i. County and City agree to continue to work cooperatively with
Nampa City dispatch and Canyon County dispatch in an effort to
pursue solutions to such items as disparate CAD systems, disparate
GIS layers, delays in dispatch to dispatch communications, and
other items that prohibit a timely and accurate response to the
community or citizen in need.
6. Notice of Non-Compliance. In the event that it appears the Performance
Standards have not been met, City shall make written notification to County, specifically
identifying the alleged performance deficiency. County shall initiate a prompt investigation of
the matter, which will include a meeting with the City representative on the ESUG. The County
investigation shall be completed within thirty (30) days. Upon completion of the investigation, a
written report shall be forwarded to City, which shall include an assessment of the alleged
deficiency and recommendation(s) for change(s), as needed. City and County shall meet within
seven (7) days of submission of the report and determine if the alleged deficiency was properly
identified and assessed, and the recommended change(s) will prevent any recurrence of any
deficiency so identified.
7. City Personnel. City agrees to maintain either full-time or on-call personnel to
accept alarms requesting emergency fire services within the jurisdiction of City.
8. County Dispatch Services. County shall provide City with communications
dispatch services. County and City agree to participate in the regularly scheduled ESUG
meetings and report to the ECPC, as required by the ECPC. All Operational requirements,
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 5
Meridian City Council Meeting Agenda April 3,2018— Page 230 of 396
Page111
Item#4.
requests for priority changes, additions, deletions, or protocols to the SOP will be considered and
addressed through the ESUG/ECPC Change Management protocols. The City's representative
on the ESUG shall present any such SOP changes on behalf of the City through this process.
9. Licenses Permits and Regulations. County and City shall each comply with all
laws, orders and regulations of the Federal Communications Commission and any other applicable
local, state or federal law,order or regulation.
10. Tapes, Los Time Cards Special Reports, and Other Materials. County shall,
within ten (10) days after written request by City, supply City with duplicates of the tapes, logs,
time cards, special reports,recordings, or other materials that can be identified as being principally
related to the dispatch of City-owned or—operated emergency vehicles. All such requests shall be
made within thirteen(13)months of the origination of the incident related to City operation.
No tapes, recordings, reports, or other materials relating to any other agency shall be
supplied to City unless City first obtains approval in writing from said agency's chief official or
designee. Such approval shall be in a form approved by the ACSO in accordance with Dispatch
Operating Policy 2.080.
11. EMS and Fire Dispatching. It shall be understood by City and County that
equipment owned by both entities may be utilized in providing dispatch service for any agency
within Ada County as well as within the City.
12. Preparation of Annual Budget for Each Contract Year. The ACSO shall cause to
be prepared and forwarded to City for review no later than April 15 an annual budget for
operation of the Ada County Emergency Communication's Center. Said budget shall identify
the itemized costs (to include number of personnel) of providing all Fire/EMS-related
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018 -PAGE 6
Meridian City Council Meeting Agenda April 3,2018— Page 231 of 396
Page 112
Item#4.
communications services to City for the ensuing contract year. The Projected Costs of Services
shall be and are hereby made a part of this Contract. (See Appendix"A.")
13. Consideration by City. In consideration of the foregoing and pursuant to this
Contract, City hereby agrees to pay to County the sum of Eighty-Seven Thousand, One Hundred
Twenty-Two Dollars and Twenty-One Cents ($87,122.21) for the services provided to City,paid
in equal portions quarterly at the end of each quarter, to the ACSO, within thirty (30) days
following receipt of invoice. Said total amount shall be invoiced by ACSO in time for City to
issue final payment to the ACSO no later than September 30, 2018.
In the event of termination of this Agreement pursuant to the provisions of section 2 herein
above, City shall pay a pro-rata share of the Agreement amount set forth in this section for services
rendered until termination.
14. Appropriation. City's obligations under this Agreement to provide payment as
described herein shall be subject to and dependent upon appropriations being made by the
Meridian City Council for such purpose. The Meridian Fire Chief, in preparing Meridian Fire's
Fiscal Year 2018 budget, shall include in the proposed budget the amount noted herein,which will
be duly considered by the Meridian City Council along with the other proposed expenditures for
Fiscal Year 2018.
15. Notice. Notice required to be provided by either of the parties under this
Agreement shall be in writing and be deemed communicated when mailed by United States Mail,
addressed as follows:
City: City of Meridian County: Ada County Sheriff's Office
City Clerk Andrea Dearden,
33 E. Broadway Avenue Director of Communication
Meridian ID 83642 7200 W. Barrister Drive
Boise, ID 83704
AGREEMENT, FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018 -PAGE 7
Meridian City Council Meeting Agenda April 3,2018— Page 232 of 396
Page 113
Item#4.
Either party may change its address for the purpose of this paragraph by giving formal notice of
such change to the other in the manner herein provided.
16. Severability. If any part of this Agreement is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of this Agreement so
long as the remainder of the Agreement is reasonably capable of completion. The invalidity or
unenforceability of any particular provision of this Agreement shall not affect the other
provisions, and this Agreement shall be construed in all respects as if any invalid or
unenforceable provision were omitted.
17. Applicable Law. The Agreement shall be governed by the laws of the State of
Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District,
Ada County, State of Idaho.
\\\\\\\\\\INTENTIONALLY LEFT BLANK\\\\\\\\\\
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 8
Meridian City Council Meeting Agenda April 3,2018— Page 233 of 396
Page 114
IN WITNESS WHEREOF, the Parties hereto have subscribed their names on the
following dates:
ADA COUNTY CITY OF MERIDIAN
Board of Ada County Commissioners
l.r
D vi . Case, Commissioner Tammy de 'eerd,Mayor
J' ibbs,ComLssi
oner Signed this day of A ram,2018.
ATTEST:
Rick Visser,Commissioner Qp ,TEOAjjQ&
4 r
Signed this day of �, 2018. Me idian Ct Clerk
�-/VL E IDIAN
ATTEST: 4 IDAHD
SEAL
Zj�Qo'rhe TREA`'V��
Christoph D. RicfiLrkda County Clerk
Ada County Sheriffs ffice
Stephen Bartlett,Ada County Sheriff
Signed this day of & �-2018.
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNTY AND CITY OF MERIDIAN FOR FISCAL YEAR 2018-PAGE 9
Item#4.
Appendix A
Projected Costs of Services
Fire Contracts FY2018
AGREEMENT FOR FIRE DEPARTMENT COMMUNICATION DISPATCH SERVICES
BETWEEN ADA COUNT MA-W RUBuQ &&WQ"Xp 4,Fd�,C,%gYM4 gW 8—APPENDIX A
FY 2018 Fire EMS Dispatch Contract
Annual Quarterly
Agency 2016 Runs Percent of Total Billed Amount Billed Amount
Boise Fire 19,114 31.65% $ 269,197.21 $ 67,299.30
Whitney Fire 1,233 2.04% $ 17,365.29 $ 4,341.32
Meridian Fire 6,186 10.24% $ 87,122.21 $ 21,780.55
Eagle Fire 1,803 2.99% $ 25,393.04 $ 6,348.26
Kuna Fire 1,428 2.36% $ 20,111.63 $ 5,027.91
Star Fire 756 1.25% $ 10,647.33 $ 2,661.83
NACFR 1,827 3.03% $ 25,731.05 $ 6,432.76
EMS 28,042 46.44% $ 394,937.13 $ 98,734.28
Total 60,389 100.00% $ 850,504.90
Cost per run _ 14.08
Meridian City Council Meeting Agenda April 3,2018— Page 236 of 396
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Animal Welfare and Enforcement Agreement with Idaho Humane Society
for Fiscal Year 2021
Page 118
Item#5.
ANIMAL WELFARE AND ENFORCEMENT AGREEMENT
BY AND BETWEEN
ADA COUNTY,THE CITIES OF BOISE,MERIDIAN,KUNA,EAGLE,AND THE IDAHO
HUMANE SOCIETY
This Animal Welfare and Enforcement Agreement(this"Agreement")is entered into by and among
the Idaho Humane Society, Incorporated, an Idaho non-profit corporation ("IHS"), Ada County, Idaho, a
duly formed and existing county pursuant to the laws and Constitution of the State of Idaho("Ada County"),
city of Boise City a municipal corporation and governmental subdivision, organized and existing pursuant
to the laws of the State of Idaho ("Boise"), City of Eagle, a municipal corporation and governmental
subdivision, organized and existing pursuant to the laws of the State of Idaho ("Eagle"); City of Kuna, a
municipal corporation and governmental subdivision, organized and existing pursuant to the laws of the
State of Idaho ("Kuna"), City of Meridian, a municipal corporation and governmental subdivision,
organized and existing pursuant to the laws of the State of Idaho("Meridian"). Ada County,Boise,Eagle,
Kuna, and Meridian may sometimes be referred to herein as a"Public Agency"and collectively as"Public
Agencies."IHS or a Public Agency individually may be referred to herein as a"Party" and collectively as
the"Parties."
WHEREAS, the Public Agencies desire the assistance of a third-party provider to aid in the
provision of certain animal welfare and enforcement services, more particularly described in Exhibit A
attached hereto and made a part hereof(the"Scope of Service"),which the Public Agencies are authorized
to provide pursuant to Idaho Code Sections 50-302, 50-319, 31-714, and various code provisions of the
Public Agencies; and
WHEREAS,IHS is uniquely qualified and able to provide the desired services within the territorial
limits of the Public Agencies safely and humanely,pursuant to the terms and conditions contained herein.
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein,
the Parties agree as follows:
A. Effective Date;Term. The term of this Agreement is from October 1,2020(the"Effective Date")
through September 30,2021 (the"Termination Date")(the"Term").
B. Purpose;Grant of Authority. IHS shall be each Public Agency's animal welfare and enforcement
contractor and shall be responsible for the enforcement of all applicable animal regulatory
ordinances of that Public Agency's codes and applicable provisions of Idaho Code, except as
otherwise stated herein or as IHS and a Public Agency may otherwise subsequently agree in
writing. Nothing contained herein shall be interpreted to preclude any Public Agency from
contracting separately with IHS for the provision of other services.
C. Contract Price; Payment; Additional Compensation.
1. Contract Price. The Parties agree that the overall annual contract fee for IHS'
performance of services as contemplated by this Agreement shall be two million, four hundred
twenty-seven thousand, five hundred fifty-two dollars ($2,427,552) with each entity paying its
respective annual portion over twelve(12)months as shown below.
2. Contract Payment Portions. For IHS' performance of services as contemplated by this
Agreement during the Term, each Public Agency shall pay the following amounts to IHS as set
forth below:
FY 2021 Combined Agencies IHS Contract
Page 119
Item#5.
a. Ada County's annual portion of the IHS contract is three hundred fifty-four thousand,
thirty-two dollars ($354,032), which it agrees to pay to IHS during the term of this
contract.
b. Boise's annual portion of the IHS contract is one million, three hundred fourteen
thousand, three hundred ninety-three dollars ($1,314,393), which it agrees to pay to
IHS during the term of this contract.
c. Eagle's annual portion of the IHS contract is one hundred thirty-seven thousand, six
hundred eighty-four dollars($137,684),which it agrees to pay to IHS during the term
of this contract.
d. Kuna's annual portion of the IHS contract is one hundred nine thousand,five hundred
forty dollars($109,540),which it agrees to pay to IHS during the term of this contract.
e. Meridian's annual portion of the IHS contract is five hundred eleven thousand, nine
hundred three dollars ($511,903), which it agrees to pay IHS during the term of this
contract.
3. Payment. Each Public Agency shall pay such Public Agency's designated portion to IHS
in twelve (12) equal monthly installments, each installment payable on or before the 15' of each
month during the Term. Under no circumstances shall any Public Agency ever be liable to pay for
any portion of the contract price allocated to another Public Agency.
4. Additional Compensation. IHS shall sell animal licenses on behalf of each of the Public
Agencies (as applicable) and collect such fees. These fees shall be either retained or remitted to
each Public Agency as set forth in detail in Schedule 2, attached hereto and incorporated into this
Agreement by reference. IHS shall make a good faith effort to collect these animal licensing fees
as set forth in Exhibit A.Nothing in this section shall be construed to limit the ability of each Public
Agency to sell its own animal licenses or to permit other third-party entities to sell such Public
Agency's animal licenses, and to collect the fees from such sales.
5. Annual Review of Operating Expenses. IHS's operating expenses shall be reviewed
annually by the Parties and contract adjustments made based on the budgeted amount in comparison
to the actual amount spent on operating costs.
D. Independent Contractor. In all matters between the Parties pertaining to this Agreement, the
relationship between each Public Agency and IHS is that of principal and independent contractor.
Neither IHS nor any person performing work on behalf of IHS shall be deemed to be an employee
of any Public Agency. The selection and supervision of IHS's personnel performing work pursuant
to this Agreement shall be in the sole discretion of IHS. Neither IHS nor any person performing
work on behalf of IHS shall be deemed to acquire any of the rights, privileges, powers, or
advantages of an employee of any Public Agency,or vice versa;however,those persons performing
work on behalf of IHS shall act as a limited agent on behalf of each Public Agency,which limited
agency granted herein shall be strictly limited to performance under this Agreement expressly set
forth herein and shall not extend to any other purpose.
E. Audits and Inspection. At any time during normal business hours and as often as any Public
Agency may deem necessary,there shall be made available to any Public Agency for examination
all IHS's records concerning all matters covered by this Agreement. IHS shall permit the
FY 2021 Combined Agencies IHS Contract
Page 120
Item#5.
requesting Public Agency to audit, examine, and make excerpts or transcripts from such records,
and to make audits of all contracts, invoices, materials, payrolls, and other data relating to all
matters covered by this Agreement. At their own expense,the Public Agencies may individually
or collectively annually hire an independent auditor to conduct a fiscal year audit of all expenses
and revenues and services provided hereunder. Any auditor engaged by a Public Agency must use
the generally accepted auditing standards. IHS shall maintain books,records,reports,and accounts
adequate to allow the auditor to evaluate fully,assess,and audit IHS's performance of the Scope of
Service.
F. Scope of Work.
1. Enforcement. IHS shall act as a limited agent for each Public Agency to enforce
applicable animal provisions of that Public Agency's codes and applicable animal provisions of
Idaho Code, and shall be responsible for selecting and training qualified animal enforcement and
administration officers and employees to carry out these services. The expected service levels by
which IHS shall provide the enforcement of applicable animal codes, train and manage animal
enforcement and administration officers, and perform other related tasks are set forth with
specificity in Exhibit A.
2. Animal Welfare Services. IHS shall provide animal welfare services within the respective
territorial limits of each Public Agency,including investigating complaints,responding to calls for
service, patrolling (as time and personnel permit), issuing citations to suspected violators and
following through by appearing to testify in court as appropriate, apprehending and impounding
stray and other animals, picking up dead or injured animals within the public right-of-way and
respective territorial limits of each Public Agency,and other services as appropriate. The expected
service levels by which IHS shall provide animal welfare services and perform other related tasks
are set forth with specificity in Exhibit A.
3. Recordkeeping. IHS shall prepare and maintain complete and accurate records regarding
the performance of services under this Agreement, including, but not limited to, detailed annual
operating expenses records and the disposition of impounded animals. IHS shall account for
services under this Agreement separately from other functions to the extent administratively
feasible and shall provide a reasonable basis for allocated costs. IHS shall make all records,
accounting information, and related documents concerning matters covered by this Agreement
available to each Public Agency upon request for inspection, copying, and audit. The expected
service levels by which IHS shall maintain certain records and provide reports and documentation
based on these records are set forth with specificity in Exhibit A.
4. Promote Responsible Animal Ownership. IHS shall provide services designed to
support the goal of responsible animal ownership in the respective territorial limits of each Public
Agency, including but not limited to public information and education, making recommendations
for needed changes in policies, fees, ordinances, and legislation, and other community animal
welfare matters. The expected service levels by which IHS shall promote responsible animal
ownership are set forth with specificity in Exhibit A.
5. Data Management. IHS shall follow all local,state,and federal laws and regulations with
respect to personally identifiable information and credit card information. IHS shall implement
best practices standards for administrative,physical,and technical safeguards to protect personally
identifiable information from unauthorized use,access,or disclosure. In the event of a breach,IHS
must immediately notify the Public Agencies in writing of any unauthorized disclosure of
personally identifiable information or information that would generally be considered confidential.
FY 2021 Combined Agencies IHS Contract
Page 121
Item#5.
Upon the expiration or termination of this Agreement, IHS shall promptly provide to the Public
Agencies all copies of their respective data and information,whether in written,electronic,or other
form or media format.
6. Additional Scope of Work. Additional services to be provided by IHS, if any, are
described in the attached Exhibit A.
7. Exceptions to Scope of Work. IHS shall not be required to perform any task or be
responsible for any duty, except as expressly stated herein.
G. Grant of Authority to IHS. Each Public Agency agrees to, and shall, ensure that such Public
Agency takes whatever action such Public Agency deems necessary to grant or delegate authority
to IHS to perform services under this Agreement for that Public Agency within such Public
Agency's territorial limits.
H. Compliance with Laws. In the performance of services under this Agreement, IHS shall comply
with all applicable federal, state, and each Public Agency's laws, regulations, and ordinances in
effect or promulgated during the Term. This obligation includes timely payment of all taxes and
license fees. If IHS determines it is unable to comply with any law,regulation, or ordinance in the
performance of services under this Agreement, IHS must immediately notify the Public Agencies
in writing, and the Parties shall meet to attempt to resolve the matter between themselves with due
diligence.
I. Non-Waiver of Agreement Provisions. Failure by the representatives of any of the Parties to, at
any time,enforce or require strict compliance with any terms or conditions of this Agreement shall
not constitute a waiver of, or affect, or impair such terms or conditions in any way; nor shall such
failure affect the rights of the Parties to avail themselves at any time of such remedies as they may
have for any breach of such terms or conditions against another Party.
J. Indemnification. These indemnification provisions apply only between IHS and each Public
Agency, individually and separately. Under no circumstances shall these provisions be construed
to require a Public Agency to indemnify, save,hold harmless,or defend IHS from,for,and against
any or all claims,actions,judgments,damages,injuries to persons or property,losses,and expenses
caused by or arising from another Public Agency's codes that are deemed unconstitutional or in
conflict with state or federal law; or the action, or failure to act, of another Public Agency or
another Public Agency's officers, officials,employees,agents,or servants.
1. IHS shall indemnify, save, hold harmless, and defend each Public Agency from, for, and
against any and all direct or third-party claims, actions,judgments, damages, injuries to persons or
property, losses, liabilities, and expenses caused by, or arising out of an act or omission of IHS or
IHS's officers, employees, agents, servants, and volunteers in connection with IHS's performance
under this Agreement and not caused by or arising out of the tortious conduct of any of the Public
Agencies or their respective officers, officials, employees, agents, servants, and volunteers, or a
Public Agency's code that is deemed unconstitutional or in conflict with state or federal law.
2. Notwithstanding anything to the contrary in this Agreement, the liability of each Public
Agency is at all times strictly limited and controlled by the provisions of the Idaho Tort Claims
Act,Idaho Code Sections 6-901 through 6-929,inclusive,as or hereafter amended. Nothing herein
shall be deemed a waiver of any privilege,immunity,protection,or defense afforded to each Public
Agency as a political subdivision of the state of Idaho,under the Idaho Constitution,the Idaho Tort
FY 2021 Combined Agencies IHS Contract
Page 122
Item#5.
Claims Act, or any other applicable law, and shall not be construed to waive any such protections,
which are hereby expressly retained.
K. Insurance.
1. Insurer's A.M. Best Rating. IHS shall, at its own expense, procure and maintain
insurance coverage,written by an insurance company or companies with an A.M. Best rating of A
VIII or better and authorized to do business in the state of Idaho,throughout the Term.
2. Standard Insurance Coverages and Limits of Liability Required:
a. Worker's Compensation Insurance. Where required by law,IHS shall have and
maintain during the Term of this Agreement,Worker's Compensation Insurance,including
Employer's Liability,meeting the statutory requirements of the state of Idaho. Employer's
Liability insurance in the following minimum amounts:
Bodily Injury by Accident $100,000 each accident
Bodily Injury by Disease $500,000 policy limit
Bodily Injury by Disease $100,000 each employee
In case any such work is sublet, IHS shall require its sub-contractors to provide Worker's
Compensation and Employer's Liability Insurance.
b. Commercial General Liability. IHS shall have and maintain throughout the
Term, Commercial General Liability Insurance, with the following minimum limits of
liability:
General Aggregate $2,000,000
Product/Completed Operations Aggregate $2,000,000
Personal&Advertising Injury Liability $1,000,000
Per Occurrence $1,000,000
Fire Legal Liability $ 50,000
C. Automobile Liability Insurance. For all owned,non-owned,and hired vehicles,
IHS shall maintain throughout the Term, Business Automobile Liability insurance
providing bodily injury and property damage liability coverage for a minimum of one
million dollars ($1,000,000) per occurrence limit. Business Automobile Liability
insurance shall be written on a standard ISO policy form,or equivalent,providing coverage
for liability arising out of owned, hired, or non-owned vehicles in connection with this
Agreement. If IHS has no owned motor vehicles,then hired and non-owned motor vehicle
liability coverage with a minimum limit of one million dollars ($1,000,000) per accident
for bodily injury and property damage is required. Where applicable,the Public Agencies
shall be named as additional insureds.
3. Public Agencies as Additional Insureds. IHS shall include each of the Public Agencies
as additional insureds to all of the insurance coverage listed above; which shall also be as primary
and non-contributory with any insurance or self-insurance coverage or limits of liability maintained
by the respective Public Agencies,and in the form of a duly issued additional insured endorsement
and attached to the policy or by the appropriate blanket additional insured policy wording, and in
any other manner further required by IHS's insurance coverage to provide the Public Agencies
additional insured coverage as set forth herein.
FY 2021 Combined Agencies IHS Contract
Page 123
Item#5.
4. No Limitation of Liability. Insurance coverage and limits of liability as specified herein
are minimum coverage and liability requirements only. Nothing in this Agreement's requirements
for minimum insurance coverage shall be interpreted to limit or release the liability of IHS or any
of IHS's insurers.
5. Require Separation of Insured Provision; Cross-Liability Exclusion; and Other
Endorsements Prohibited. IHS's insurance policy shall include a "separation of insureds" or
"severability"clause that applies coverage separately to each insured and additional insured,except
with respect to the limits of the insurer's liability. IHS's insurance policy shall not contain any
provisions,exclusion,or endorsement that limits,bars,or effectively precludes the Public Agencies
from coverage or asserting a claim under IHS's insurance policy on the basis that the coverage or
claim is brought by an insured or additional insured against an insured or additional insured under
the policy. Failure to comply with any of the requisite insurance provisions shall be a material
breach of this Agreement and grounds for termination of the Agreement or,if applicable,and at the
discretion of the Public Agencies, shall serve as grounds for the Public Agencies to procure or
renew insurance coverage with any related costs of premiums to be repaid by IHS or offset against
the Contract payment to IHS.
6. Evidence of Insurance. IHS shall provide the following as evidence of insurance:
a. A certificate of liability insurance evidencing coverages, limits of liability, and
other terms and conditions as specified herein. In the "Certificate Holder" field of the
certification of insurance,the individual Public Agencies' names shall be written in; and
b. An attached designated additional insureds endorsement or blanket additional
insureds wording to the required insurance policies that names each of the Public Agencies.
At any time upon any Public Agency's request, IHS shall also cause to be timely furnished a copy
of declarations pages and schedules of forms and endorsements. If any Public Agency tenders a
claim or lawsuit for defense and indemnity invoking additional insured status,and the insurer either
denies the tender or issues a reservation of rights letter,IHS shall also cause a complete and certified
copy of the requested policy to be timely furnished to the requesting Public Agency.
7. Notice of Cancellation or Modification; Renewal. IHS's certificates of insurance shall
be signed by an authorized representative of the issuing insurance carrier and shall state that the
issuing company shall provide the Parties with a minimum of thirty(30) days' written notice prior
to canceling or reducing any of the policies or limits required by this Agreement. Renewal
certificates or binders must be provided to the Parties a minimum of five (5) days prior to the
effective date of the renewal. If binders are used, they must be replaced by appropriate insurance
certificates no later than thirty(30) days after the effective date.
L. Termination.
1. Termination of this Agreement shall not relieve the Parties of their obligations or liability
to each other incurred prior to the Termination Date.
2. This Agreement shall automatically terminate between every Public Agency and IHS
immediately upon the following events:
a. IHS is dissolved; or
FY 2021 Combined Agencies IHS Contract
Page 124
Item#5.
b. The Term expires.
3. This Agreement shall terminate between a Public Agency and IHS upon the following
events and with thirty(30)business days prior written notice to all the other Parties:
a. A Public Agency or IHS gives the other Party written notice of termination,which
termination shall be effective on the first day of the calendar month that is at least thirty
(30) calendar days after delivery of such notice of termination.A Public Agency or IHS
may terminate,in whole or in part,its interest in the Agreement for any reason or no reason;
b. A Public Agency fails to appropriate adequate funds for this Agreement in its
budget for the fiscal year, in which case the Public Agency shall notify IHS of any non-
appropriation of funds within thirty(30)business days of such non-appropriation;
C. The Public Agency and IHS agree, in writing,to terminate this Agreement; or
4. Termination for any reason under this section shall be effected by delivery to IHS or a
Public Agency, as applicable, of a termination notice at least thirty (30) calendar days prior to the
termination effective date, specifying the extent to which performance of services is terminated,
and the time when such termination becomes effective.
5. If the Agreement between a Public Agency and IHS is terminated under subsection (3),
above, such termination does not terminate the Agreement between IHS and each of the other
Public Agencies that has not so acted to terminate the Agreement.
6. Obligations Upon Expiration or Termination. Upon expiration or termination of the
Agreement for any of the reasons,IHS shall be compensated for all services it rendered prior to the
effective date of termination. A terminating Public Agency shall not be liable for services
performed after the effective date of termination. In no case shall the total payment owed to IHS
by a terminating Public Agency exceed that Agency's original portion of the contract price. Upon
termination,IHS shall return all materials,documents,equipment,data and information,or property
owned by the Public Agency or items held by IHS on the terminating Public Agency's behalf.
7. Survival. This section shall survive the expiration or termination of this Agreement.
M. Additional Terms and Conditions. Additional terms and conditions are contained in the attached
Exhibit A.
N. Miscellaneous Terms.
1. Integration. This Agreement constitutes the entire agreement of the Parties with respect
to its subject matter, and this Agreement supersedes all prior agreements and understandings,
whether written or oral,with respect to its subject matter.
2. Amendment. This Agreement may be amended at any time by mutual written agreement
signed by the authorized representative of each Party;provided,however,nothing contained herein
shall be interpreted to preclude any Public Agency from contracting separately with IHS for the
provision of other services.
FY 2021 Combined Agencies IHS Contract
Page 125
Item#5.
3. Interpretation. This Agreement was reviewed by the Parties' legal counsel. Accordingly,
this Agreement shall be interpreted and construed fairly, according to its plain language, and not
for or against any Party,regardless of which Party drafted it or caused its drafting.
4. Notices. Each Party shall deliver all communications in writing either in person, by
certified or registered mail (return receipt requested and postage prepaid), by email, or by a
recognized overnight courier service,and addressed to the other Parties as set forth below:
Idaho Humane Society City of Kuna
ATTN: Chief Executive Officer ATTN: City Clerk
1300 S. Bird Street 751 W.4`h Street
Boise,Idaho 83709 Kuna, Idaho 83634
jrosenthal@idahohumanesociety.org CityClerk@KunalD.gov
Ada County City of Meridian
Board of Ada County Commissioners ATTN: City Clerk
200 W. Front Street,Room 3255 Meridian City Hall
Boise,Idaho 83702 33 E. Broadway Avenue
BOCCI@adacounty.id.gov Meridian,Idaho 83642
cityclerk@meridiancity.org
City of Boise City City of Eagle
ATTN: City Clerk ATTN: City Clerk
150 N. Capitol Blvd. 660 E. Civic Lane
P.O. Box 500 P.O. Box 1520
Boise,Idaho 83701-0500 Eagle,Idaho 83616
cityclerk@cityofboise.org tosbom@cityofeagle.org
A Party may change its notice address by notifying each other Party as described in this section.
5. Attorney's Fees. In the event of any dispute or litigation arising from this Agreement or
its subject matter, the prevailing party in such dispute or litigation may recover its costs and
reasonable attorneys' fees as may be provided by applicable Idaho law.
6. Assignment. Neither IRS nor a Public Agency may assign any of their rights or
obligations under this Agreement without first obtaining the written consent of all the Parties.
7. Choice of Law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the state of Idaho. Venue for any action brought pursuant to this
Agreement shall be in the Fourth Judicial District of the State of Idaho,in and for Ada County.
8. Non-Discrimination in Employment. In performing the services required herein,IHS or
its sub-contractor shall not discriminate against any person on the basis of race,color,religion, sex,
sexual orientation, gender identity/expression, national origin or ancestry, age, or disability. It is
IHS's responsibility to ensure that its sub-contractor complies with this section.
9. Severability. Any section or provision of this Agreement that is held invalid by a court of
competent jurisdiction shall be stricken,and the remainder of this Agreement shall continue in full
effect.
FY 2021 Combined Agencies IHS Contract
Page 126
Item#5.
10. Counterparts. The Parties may execute this Agreement in one or more counterparts,each
of which shall be deemed an original, but all of which together shall be deemed on and the same
instrument.
11. Authority. By such person's signature below, the person executing this Agreement on
behalf of a Party warrants that such person has authority to sign on behalf of that Party.
12. Approval Required. This Agreement shall not become effective or binding until approved
and executed by each of the Public Agencies.
End of Agreement
[Signatures appear on the following pages]
FY 2021 Combined Agencies IHS Contract
Page 127
IN WITNESS WHEREOF, the authorized agent or representatives of the Public Agencies and
IHS executed this Agreement and made it effective as hereinabove provided.
Idaho Humane Socie , Incorporated:
I
By: _ A
Dr.Jeff 1tos t al, Chief Executive Officer
Date: ! 3 I 0
Ada County:
By:
Kendra Kenyon,Commissioner
Date:
By:
Diana Lachiondo,Commissioner
Date,
By:
Patrick Malloy,Commissioner
Date:
ATTEST:
Phil McGrane,Ada County Clerk
Ada County Sheriff:
By:
Stephen Bartlett, Sheriff
Date:
ATTEST:
Ada County Sheriff Legal Counsel
FY 2021 Combined Agencies IHS Contract 10
IN WITNESS WHEREOF, the authorized agent or representatives of the Public Agencies and
IHS executed this Agreement and made it effective as hereinabove provided.
Idaho Humane Society,Incorporated:
By:
Dr.Jeff Rosenthal,Chief Executive Officer
Date:
Ada County:
By:
enyon,Commissioner
Date: _�Q-- • .fib - -
BY:
_.v
Diana Lachiondo,Commissioner
Date: _... )
B
Patrick Malloy,Commi ion
Date: J i7 • • 20
ATTE .
Phil McGrane,Ada County Clerk
Ada County Sheriff: by Katie Reed,Assistant Deputy Clerk
By: 1
6
Stephen B Qrtlett, ieriff
Date: t/ Zd
ATTEST:�7 J
Ada County Sheriff Legal Counsel
FY 2021 Combined Agencies IHS Contract 10
City of Boise City:
By:
Lauren McLean, Mayor
Date:
ATTEST:
Lynda Lowry, ex-gfficio City Clerk
City of Eagle
BY- J
on P' rce, M yur
Date: '
•{{{!!f!!1l+aaa
OF Ej
A EST: 7 �.+��5��..+M•■f+.�{
�P 0 R,4 stf'
Sharon 1, ergmann, City S �•+ ;
SEAL J
' �Y
City of Kona: ■.�rJ'� :..... � �
. OF
B y; +`'■+calla!!+
Joe Stear, Mayor
Date:
ATTEST:
Chris Engels, City Clerk
City of Meridian:
By:
Robert Simison, Mayor
Date:
ATTEST:
Chris Johnson, City Clerk
PY 2021 Combined Agencies 11-IS Contract 1
City of Boise City:
By:
Lauren McLean,Mayor
Date:
ATTEST:
Lynda Lowry, ex-offcio City Clerk
City of Eagle:
By:
Jason Pierce,Mayor
Date:
ATTEST:
Sharon K.Bergmann, City Clerk
City of Kun •••••c�1
_Gy i•• C0 •••O
By: o y :
Stear,Mayor
• a
Date: �%• � �•:,.aZ��
O •
ATT
Chris Engels, City Clerk
City of Meridian:
By:
Robert Simison, Mayor
Date:
ATTEST:
Chris Johnson, City Clerk
FY 2021 Combined Agencies IHS Contract 11
Item#5.
City of Boise City:
By:
Lauren McLean,Mayor
Date:
ATTEST:
Lynda Lowry, ex-off cio City Clerk
City of Eagle:
By:
Jason Pierce,Mayor
Date:
ATTEST:
Sharon K. Bergmann,City Clerk
City of Kuna:
By:
Joe Stear,Mayor
Date:
ATTEST:
Chris Engels, City Clerk
City of Meridian:
By:
Robert E. Simison,Mayor
Date: 9-22-2020
ATTEST:
Chris Johnson,City Clerk
FY 2021 Combined Agencies IHS Contract 1
Page 129
Item#5.
EXHIBIT A
Scope of Service
The terms and conditions contained in this scope of service are expressly made a part of this Animal
Welfare and Enforcement Agreement:
I. Statutes and Ordinances; Public Agency Specific Scope of Service.
A. Statutes and Ordinances. IHS shall perform its duties under this Agreement in accordance
with federal, state,and local laws and regulations.
B. Public Agency Specific Scope of Service.
1. Ada County Specific Scope of Service. IHS shall be responsible for the enforcement of
all animal regulatory ordinances of the County Code and applicable provisions of Idaho
Code. IHS officers and/or its employees may be appointed by the Ada County Sheriff as
limited purpose deputies. In no event shall this appointment authorize such IHS officers
and/or employees to make or effect arrests.
2. Boise City Specific Scope of Service. IHS shall provide animal enforcement services to
all areas,both public and private,within Boise's municipal boundaries,including all public
parks, greenbelt, and Boise Foothills properties. Boise's internal animal enforcement
officers shall solely be responsible for enforcing only dog leash,animal feces pick-up,and
dog licensing violations that occur within the Boise City's public parks, greenbelt, and
Boise Foothills properties.
3. Eagle Specific Scope of Service. IHS shall provide animal enforcement services to all
areas, both public and private, within Eagle's municipal boundaries. During the term of
this Agreement,IHS shall serve as the Animal Control Agency and shall be responsible for
the City of Eagle's Animal Control Ordinance,except as otherwise expressly stated herein
or as City of Eagle and IHS may otherwise agree in writing.
4. Kuna Specific Scope of Service. IHS shall provide animal enforcement services to all
areas, both public and private, within Kuna's municipal boundaries. During the term of
this Agreement,IHS shall serve as the Animal Control Agency and shall be responsible for
administering the City of Kuna's Animal Control Ordinance, Chapter 3 of Title 10, Kuna
City Code, except as otherwise expressly stated herein or as City of Kuna and IHS may
otherwise agree in writing.
5. Meridian Specific Scope of Service. IHS shall enforce Meridian City Code, Title 6,
Chapter 2, and carry out the duties of the animal control officer as set forth therein,
including, without limitation: seizing and impounding animals that are at large and
unattended in city limits;seizing,impounding,and euthanizing animals in accordance with
IHS policies and the provisions of Meridian City Code; removing and properly disposing
of the carcass of any dead animal found in any public place; declaring that an animal is
abandoned; deciding whether an abandoned animal shall be euthanized or made available
for adoption; declaring that a dog is a vicious dog; issuing uniform citations for violations
of Meridian City Code;and providing the Meridian City animal shelter,to include adequate
EXHIBIT A-1
Page 130
Item#5.
physical accommodations, materials, and staffing to provide basic housing, feeding,
watering,vaccination, and supervision of animals impounded therein.
H. Animal Code Enforcement. IHS shall act as the limited agent for each Public Agency in enforcing
applicable animal provisions of that Public Agency's codes and shall be responsible for selecting
and training qualified animal enforcement and administration officers and employees to carry out
these services.
A. General Enforcement.
1. General Hours and Days of Service. Enforcement services shall operate seven(7) days
per week, from 8:00 a.m.to 7:00 p.m.
2. In performing duties under Section I of this Scope of Service:
a. IHS shall timely investigate all calls for animal enforcement service, and as
contemporaneously as possible, draft clear and complete reports sufficient to support
the prosecution of the offense.
b. IHS shall collect available evidence at the time of investigation and shall include it
with the corresponding reports as may be necessary.
c. IHS shall timely file all citations and reports with the Court and/or the Public Agencies
as appropriate.
d. Upon request by a Public Agency, IHS shall timely provide the Public Agency the
citation,reports, or evidence.
e. IHS shall appear on time for all court hearings and trials and shall be fully prepared to
testify, including, without limitation: having reviewed all relevant reports, audio
recordings, video recordings, and other records and evidence in regard to which the
subpoenaed IHS employee may be asked to testify.
£ For any cases involving animal cruelty and nuisance violations (i.e., bites, barking,
aggressive behavior, etc.) the investigating IHS Animal Control Officer shall search
IHS's internal case management database for any prior incidents involving the same
suspect animal-owner and/or animal. If prior incidents are discovered, a reference to
such priors shall be included in the current investigation report.
g. IHS officers and/or employees shall obey subpoenas and notify the relevant Public
Agency at the earliest opportunity of any scheduling conflicts that may prevent the
appearance of a subpoenaed IHS employee at a scheduled court date or meeting.
h. The Public Agencies shall notify IHS at the earliest opportunity of any changes,delays,
or cancellations of any court hearings or meetings to which the IHS employee is
subpoenaed or scheduled to attend.
i. IHS shall provide to each Public Agency an accurate telephone contact list containing
the names, titles and direct office telephone numbers of IHS CEO, CFO, Director of
Animal Control, Dispatch and Night Dispatch, and the work cell phone numbers, if
EXHIBIT A-2
Page 131
Item#5.
any, for all Animal Control Officers. IHS shall provide the Public Agencies updated
contact lists within thirty(30)days of any changes.
j. All IHS staff, including, without limitation: Animal Control Officers, and animal
welfare dispatch staff,shall return all telephone messages and emails within forty-eight
(48)hours of receipt of the message or email.
k. All Public Agencies shall return all telephone messages and emails from IHS
employees within forty-eight(48)hours of receiving the message or email.
B. Emergency Services.
1. Hours and Days of Emergency Services. Emergency services shall operate twenty-four
(24)hours per day, seven(7)days per week.
2. Staffing. IHS employee staffing levels shall be sufficient to provide on-going emergency
services to the Public Agencies. For purposes of this Agreement, "Emergency Services"
shall include field calls for the following:
a. Injured stray dog or cat;
b. Dog bite or cat bite with animal still at-large;
c. Dog bite of such severity to require quarantine of the animal;
d. Vicious or threatening dog with the dog still at-large, constituting a threat to persons
or domesticated animals;
e. Animal, caught in a trap that is making a disturbance, or that is injuring itself;
f. Dog, cat, or livestock causing traffic safety issue;
g. Animal cruelty violations;
h. Dangerous animal at-large;
i. Exotic animals and wildlife;
j. Multiple calls received on the same non-emergency animal-related problem (IHS
officer to be on-call, and police dispatch will evaluate the circumstances to determine
whether to respond); and
k. Request from a law enforcement agency, received after the hours of regular
enforcement services, for assistance with an animal.
C. IHS Employee Training.
1. New Hires. All new IHS Animal Control Officers and Dispatchers shall be provided
adequate training by IHS. Such professional training shall include, without limitation:
citation writing, incident report writing, witness interviewing and investigation skills,
evidence collection, case management, preparation for court appearances, and court
testimony.
EXHIBIT A-3
Page 132
Item#5.
2. On-Going Training. IHS shall provide on-going training to its IHS Animal Control
Officers and Dispatchers for any gaps in skill sets and to address issues raised by the Public
Agencies regarding the performance of humane services by IHS in their jurisdictions.
M. Animal Welfare Services. IHS shall provide animal welfare services within the respective
territorial limits of each Public Agency,including investigating complaints,responding to calls for
service, patrolling (as time and personnel permit), issuing citations to suspected violators and
following through by appearing to testify in court as appropriate, apprehending and impounding
stray and other animals, picking up dead or injured animals within the public areas within the
respective territorial limits of each Public Agency.
A. General Animal Welfare Services. IHS employee staffing levels shall be sufficient to provide
the on-going general animal welfare services within the jurisdictions of the Public Agencies as
follows:
1. Impoundment of free-roaming animals to protect the public from animal attacks,bites,and
accidents caused by such free-roaming animals.
2. Protection of public health through animal disease surveillance in conjunction with the
Idaho Department of Health and Welfare.
3. Quarantine of disease-suspect and bite case animals.
4. Participation in local disaster planning to address animal-related issues.
5. Protection of animals by:
a. enforcement of cruelty to animals' statutes and codes;
b. transport of strays to IHS's shelter; and
c. the transport of injured animals to IHS's veterinary hospital or other critical care
facilities.
6. Removal and disposition of dead animals,whether wild or domesticated,from public areas
of the Public Agencies'jurisdictions.
7. Coordination with appropriate governmental agencies, private entities, and volunteer
service groups to respond to reports of injured wild animals and provide transportation of
such animals to veterinary hospitals or local wild animal rehabilitation facilities. IHS to
act as a liaison in these cases(rather than referring the public to a different agency or entity)
to create a great customer service experience and to ensure that animals are safe.
8. The provision of field services include, without limitation, responding to the following
complaints and calls for service:
a. dog at large;
b. trapped dog(or other animals);
EXHIBIT A-4
Page 133
Item#5.
c. livestock at large;
d. excessive dog barking;
e. unlicensed dog;
f. dog or cat without rabies vaccination;
g. dogs threatening a person or domestic animal;
h. dog or cat bite;
i. injured or sick stray dog, cat, or other animals(including wild animals);
j. abandoned or mistreated animal;
k. negligently confined animal;
1. animal cruelty or neglect;
m. dead dog, cat, or other animals(including wild animals);
n. private kennel inspection;
o. prohibited or dangerous mammal or reptile investigation; and
p. unsanitary premises(e.g., excessive animal waste inspection).
B. Shelter Services.
1. Hours and Days of Shelter Services. Shelter Services shall be open to the public seven
(7)days per week from 10:00 a.m.to 6:00 p.m.
2. IHS employee staffing levels shall be sufficient to provide the on-going shelter services for
the Public Agencies. For purposes of this Agreement, "Shelter Services"shall include:
a. Maintaining a lost and found program for animals.
b. Holding stray or lost animals in accordance with the applicable Public Agency's
ordinance.
c. Examining stray and lost animals for licenses or identification chips, and if a license
or chip is found,to make a reasonable attempt to return such animal to its owner.
d. Coordinating with IHS's veterinary clinic to ensure that all dogs and cats are spayed
or neutered prior to adoption.
C. Inspection of Breeding Operations. IHS shall assist in the inspection of breeding operations,
pet stores,and vendors of pets for compliance with any Public Agency's applicable ordinances.
IV. Promotion of Responsible Animal Ownership.
EXHIBIT A-5
Page 134
Item#5.
A. Promotion of Animal Code Compliance. IHS shall provide services designed to support the
goal of responsible animal ownership in the respective territorial limits of each Public Agency,
including, without limitation,public information and education,making recommendations for
needed changes in policies, fees, ordinances and legislation, and other community animal
welfare matters. IHS shall strive to reduce animal-related violations and increase voluntary
compliance with animal-related provisions. This goal may be achieved by vigorous and prompt
animal code enforcement, public education, and positive reinforcement for responsible pet
owners who abide by the law.
B. Reduction in Surrender,Impoundment, and Euthanization of Animals. The Parties shall
seek to reduce the number of animals surrendered and impounded at the IHS shelter and
subsequently euthanized. For purposes of this Scope of Service and the underlying Agreement,
an"Impounded Animal"is any animal picked up by IHS,a Public Agency, or a private citizen
and then delivered to IHS.
C. Humane Education Classes. IHS shall provide court-ordered humane animal education
classes to individuals convicted of animal cruelty and neglect regularly(no less frequently than
every sixty(60)days). IHS may charge a fee for such humane animal education classes,which
is paid by the individuals who attend such classes.
D. Promote Animal Adoptions;Spay and Neuter. To maximize the live-release rate of animals,
IHS will make reasonable efforts to promote animal adoptions. IHS shall continually educate
the public (with special educational outreach provided by IHS to local youth) regarding the
benefits of spaying or neutering pets.
E. Promote Dog License Code Compliance. IHS shall promote citizen compliance with each
Public Agencies' dog license ordinance provisions through participation in and cooperation
with such Public Agencies' licensing programs.
F. IHS Recommendations to Public Agencies. IHS may provide one or more Public Agency
with written recommendations for amendments to such Public Agency's animal-related
ordinances in writing. Whether to accept and adopt such recommendations is in the sole
discretion of each Public Agency.
V. Recordkeeping; Reports and Documentation; Operating Procedures.
A. Recordkeeping. IHS shall prepare and maintain complete and accurate records regarding the
performance of Scope of Services, including, without limitation, detailed annual operating
expenses records and the disposition of Impounded Animals. IHS shall account for services
under this Agreement separately from other functions to the extent administratively feasible
and shall provide a reasonable basis for allocated costs.
1. Operating Expense Records. IHS shall maintain accurate and complete records of its
operating expenses in connection with the Scope of Services. The records shall be
maintained in such a manner that IHS can provide information about its animal
enforcement operating expenses separately from its other operations for the Public
Agencies.
2. Fees Reconciliation Records. IHS shall maintain accurate and complete records of the
fees it collects on behalf of each of the Public Agencies. Each year as part of its annual
report to the Public Agencies,IHS shall accurately reconcile all the fees on behalf of each
EXHIBIT A-6
Page 135
Item#5.
Public Agency for the purpose of calculating the offset amount of each Public Agency's
paid portion of IHS's annual operating expenses.
B. Annual Report. IHS shall provide a written annual report,no later than January 31 st of each
year to each of the Public Agencies. The annual report shall be written in the format provided
in Schedule 1, attached hereto and incorporated by reference,and share information regarding
IHS's operational expenses, collection and reconciliation of fees, provided service levels, and
education efforts provided to the Public Agencies for the prior twelve (12)months. IHS shall
maintain books,records,reports, and accounts adequate to allow the auditor to fully evaluate,
assess and audit IHS's performance of the Scope of Service, as provided further in Section E
of the Agreement.
1. In-Person Presentation to Public Agencies. Any of the Public Agencies may request
IHS to present the annual report or a subsequent report to its governing body(i.e., Mayor
and City Council or Board of County Commissioners) at a public meeting. The in-person
presentation shall occur within thirty(30)days of the request.
2. Target Service Levels Documentation. Part of the annual report to each Public Agency
shall include documentation showing the current service levels in each Public Agencies'
jurisdiction in comparison to a three-year average baseline and provide projected target
service levels for the next twelve(12)months. The documentation shall include statistical
information with respect to the following services:
a. number of field calls within the jurisdictions of the Public Agencies, sorted by call
category;
b. IHS shall make available to the Public Agencies the raw data of IHS Animal Control
Officer response times to the calls for service upon request. Beginning from January
1,2020,IHS shall calculate and provide the average response times to calls for service
within the jurisdiction of each of the Public Agencies;
c. number of citations issued for animal code violations;
d. number of reports written and routed for prosecutor screening;
e. number of Impounded Animals;
f. number of days Impounded Animals were boarded;
g. number of Impounded Animals returned to the owner;
h. number of animals adopted;
i. number of dog licenses sold by IHS;
j. number of spay and neuter procedures performed;
k. number of volunteer hours logged;
1. number of animals fostered; and
EXHIBIT A-7
Page 136
Item#5.
m. number of live-release rates for dogs and cats.
C. Requested Reports and Documentation. Any of the Public Agencies may request that IHS
provide reports or documentation in addition to the annual report as may be necessary to assist
the Public Agency in its fiscal year-end budgeting process. IHS shall timely respond to all
Public Agency requests for additional reports and documents;which requests shall not be made
more frequently than once every three(3)months by any Public Agency.
D. Exchange of Information. The Parties shall look at opportunities to share information to
ensure appropriate and accurate allocation of program costs to contracting Public Agencies.
Through this exchange of information, the Parties intend to better monitor IHS's performance
of services for greater efficiency and quantifiably improved customer service.
E. Standard Operating Procedures. IHS shall develop internal standard operating procedures
and policies ("SOPs")related to the services provided under this Agreement, to be completed
no later than December 31, 2020. All applicable IHS employees are to be trained on these
SOPS.Upon request,IHS shall produce a current and accurate written copy of these SOPS.
EXHIBIT A-8
Page 137
Item#5.
SCHEDULE 1
FORM OF ANNUAL REPORT
Idaho Humane Society Annual Statistics
Date:January_20
Combined
Ada County Kuna Boise Eagle Meridian
Total
City/County Field Calls divided by category:
Aggressive
Attack
Barking
B ite
Dead/injured
Dogs at Large
L a rgelSm a II An i m a I Cr u elty/N egi ect
M iscellaneous
Pickup-Cat
Pickup-Dog
Total amount of calls
HIS average response times to Calls for Service
Number of citations issued for Animal Code violations
Number of re ports written&routed for prosecution
Number of animals handled
Number of animals impounded
Average number of boarded days per animal
Number of animals returned to owner
Live-release rate total
Cats
❑ogs
Number of spay neuter procedures performed
Number of animals fostered
Number of animals adopted
Number of city licenses sold by HIS
Number of volunteer hours logged
Signature Date
SCHEDULE 1 &2
Page 138
Item#5.
SCHEDULE 2
DOG LICENSING FEES PER PUBLIC AGENCY
The animal licensing fees that IHS collects on behalf of each of the Public Agencies shall be
collected,applied, or remitted as follows:
A. Ada County:IHS shall administer,operate,and manage the sale of dog and household pet licenses
pursuant to Title 5, Chapter 7,Ada County Code, and the terms of this Agreement, as follows:
1. For administering, operating,and managing such licensing program, IHS shall be entitled to
retain any and all revenue generated from the sale of such licenses that IHS collects on Ada
County's behalf.
2. To ensure recordkeeping accuracy, IHS shall be the sole supplier of the dog and household
pet licenses issued pursuant to Title 5, Chapter 7,Ada County Code.
3. IHS shall charge fees for the licenses as set forth in Title 5, Chapter 7,Ada County Code.
4. IHS shall submit,to the Board of Ada County Commissioners, quarterly reports stating that
number of licenses sold, and the revenues generated pursuant to this Agreement.
5. All information relating to the licensing of animals pursuant to the Ada County Code and
this Agreement, including, but not limited to, the name and address of the owner, and the
breed of dog, shall be and remain the property of Ada County. Upon termination or non-
renewal of this Agreement,IHS immediately shall provide all such information to the Board
of Ada County Commissioners.
B. Boise: IHS shall collect animal licensing fees for all the licenses IHS sells on Boise City's behalf
and remit the accrued fee amounts to Boise every two (2) weeks throughout the Term of this
Agreement.
C. Eagle: IHS shall have non-exclusive rights to collect animal licensing and impound fees according
to the fee schedule adopted by the Eagle City Council. For all the licenses and impound fees IHS
collects on behalf of the City of Eagle,IHS shall remit the accrued amounts to the City of Eagle on
or before the fifteenth (151h) day of the of the following calendar month during the Term of this
Agreement.
D. Kuna:IHS shall have a non-exclusive right to collect animal licensing and impound fees according
to the fee schedule adopted by the Kuna City Council. For all the licenses and impound fees IHS
collects on behalf of the City of Kuna,IHS shall remit the accrued fee amounts to the City of Kuna
on or before the -tenth(1 O'h) day of each calendar month during the Term of this Agreement.
E. Meridian: The City of Meridian hereby authorizes and empowers IHS to issue dog licenses on
behalf of Meridian in accordance with all applicable provisions of Meridian City Code and the
following terms:
1. Issuance of dog licenses: IHS shall issue dog licenses only after verification of compliance
with all provisions of Meridian City Code section 6-2-3(A)(2),including,but not limited to:
SCHEDULE 1 &2
Page 139
Item#5.
a. Verification that the owner of any dog to be licensed is eligible for the license fee sought
to be paid, i.e.,whether dog to be licensed is neutered or spayed; whether dog owner/user
is visually or hearing impaired or disabled; whether dog owner is training such dog as
seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed
replace validly issued,lost tag.
b. Collection of appropriate license fee.
2. Rabies education. IHS shall provide to each dog owner to whom a dog license is issued
written information regarding the importance of vaccinating dogs against rabies.
3. Official log: IHS shall keep an official,monthly,written log of all dog licenses issued by IHS
on the form provided by City and shall keep such written log complete and current at all times.
4. Administrative fee: City hereby authorizes IHS to collect and keep an administrative fee of
fifty percent(50%)of the amount of each dog license fee collected on City's behalf.
5. Monthly submission to City Clerk: City shall provide dog license tags to IHS. At the end of
each month during the term of this Agreement, IHS shall submit to the Meridian City Clerk:
a. All dog license fees collected by IHS on City's behalf, and
b. A true and correct copy of the IHS's monthly log, completed in full. Such fees and log
shall be submitted to the Meridian City Clerk no later than the tenth(1 Oth)day of the month
following the month for which the fees were collected and the monthly log completed.
6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of
IHS's issuance of dog licenses, the Meridian City Clerk notifies IHS of a discrepancy in fees
collected and data reported by IHS in the log or quantity of unissued tags, IHS shall remit to
City funds in the amount of such discrepancy. IHS's obligation to remit to City funds in an
amount corresponding to the number and type of dog licenses issued and the number of
unissued dog license tags returned to City shall not be excused for any reason, regardless of
IHS's assertion of loss, theft, misplacement,mistake, or mismanagement of fees,tags, and/or
data.
SCHEDULE 1 &2
Page 140
Item#5.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Emily Kane, City Attorney's Office Meeting Date: 9/22/2020
Presenter: Jeff Lavey, Police Chief Estimated Time: -1 minute
Topic: Animal Welfare and Enforcement Agreement with Idaho Humane Society for Fiscal Year
2021
Recommended Council Action:
Please authorize Mayor Simison to execute this agreement on behalf of the City of Meridian.
Background:
This is the annual renewal of Meridian's agreement with Idaho Humane Society for animal control,animal
shelter,and dog licensing services for FY21. There are no substantive changes from last year,except that IHS
will charge Meridian$511,903 for these services (a decrease from FY20's $520,536).
Page 141
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Finance Department: New Building After Hours Inspection Fee
Page 142
Item#6.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Brad Purser, Finance Meeting Date: September, 22 2020
Presenter: Brad Purser Estimated Time: (2 mins)
Topic: Finance Department: New Building After Hours Inspection Fee
Recommended Council Action:
We need council approval to Notice the public about these new fees and the public hearing date
Background:
These fees were not included in the Citywide Fee update to council.As a result they need to follow
the public hearing process before being implemented.
Page 143
Item#6.
New Building Inspection Fees
Department Section Description Section Fee Description Fee Amount
Occasionally we receive requests to
perform after hours/overtime inspections $52.93 Per
Building Building Structural Fees 1.1 After Hours Building Inspection Fee due to contractor or owners needs to not Hour
disrupt existing business operations,or to
help them maintain schedules.
Occasionally we receive requests to
perform after hours/overtime inspections
due to contractor or owners needs to not
disrupt existing business operations,or to
Building Building Electrical Fees 1.2 After Hours Electrical Inspection Fee help them maintain schedules. $57.41/Hour
Occasionally we receive requests to
Building Mechanical After Hours Mechanical Inspection perform after hours/overtime inspections
Building Fees 1.3 Fee due to contractor or owners needs to not $56.51/Hour
disrupt existing business operations,or to
help them maintain schedules.
Page 144
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: AP Invoices for Payment- 09/23/20 - $945,386.97
Page 145
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP&MABEL'S LABELS Office Sign for Lacy Ooi 23.00
01 General Fund ADA COUNTY SHERIFF'S OFFICE Inmate Housing for Aug 2020 36.67
01 General Fund ADVANCED HARDWARE SUPPLY,INC. contact cement for Settlers Park signs-qty 2 19.40
01 General Fund ALLEGIANT POWDER COATING,LLC powder coat filter parts for Reta Huskey Park-qty 2 125.00
01 General Fund APPLIED CONCEPTS Lights for Warning System on Radar Trailer 292.95
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 196.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 2781C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 2785C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 29010C 354.08
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 29085C 40.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 29704C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40141C 40.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40272C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40273C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40526C 196.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40625C 40.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40833C 102.02
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 40903C 243.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 41095C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 41297C 54.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 41368C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 41515C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 Streetlight Repair Pole 52191C 74.50
01 General Fund BOISE DYNAMIC SERVICE Lanark Parks Shop crane inspection 288.00
01 General Fund BRODY CHEMICAL INC. liquid chlorine for Generations Plaza-qty 3 buckets 199.99
01 General Fund BROWNELLS Firearms Sights for PD 983.90
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/MF035 New Battery 161.96
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit# 163 143.96
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Blend Door Activator for Unit# 14 248.81
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Cooling Fans Replaced for Unit# 144 554.04
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Heater Hose for Unit# 144 200.52
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LF Lower Con trol Arm,Oil Change,Shocks&Align 890.28
#164
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF,Air Filter,Rear Shocks for Unit# 166 496.36
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 139 54.99
01 General Fund BUTLER REALTY LLC Refund H-2020-0062 for permit fee minus reposting 8,040.00
fee Orig.
01 General Fund CANDLEWOOD SUITES Victim Witness Services 115.40
01 General Fund CARLS CYCLE SALES dipsticks for Fuller Park mules-qty 2 76.26
Date:9/15/20 01:30:08 PM Page:1
Page 146
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund CHARLIE BUTTERFIELD#10231 Per diem Butterfield in McCall 9/28-9/30 leadership 137.50
retreat
01 General Fund COMMERCIAL TIRE 220/MF040 Tire Change 48.95
01 General Fund CURTIS CLEAN SWEEP INC Meridian City Hall Parking Lot Power Sweeping 381.57
01 General Fund CURTIS CLEAN SWEEP INC MPD Parking Lot Power Sweeping 248.81
01 General Fund CURTIS CLEAN SWEEP INC PSTC Parking Lot Power Sweeping 248.81
01 General Fund CURTIS CLEAN SWEEP INC Sweep&detail parking lot; restripe parking lot at FSC 375.00
01 General Fund D&B SUPPLY 220/Chainsaw Repair E33 99.85
01 General Fund D&B SUPPLY blower screws-qty 8 2.08
01 General Fund D&B SUPPLY Dog Food&collar for K9 Arco 50.98
01 General Fund D&B SUPPLY Dog Food for K9 Grizz 31.49
01 General Fund D&B SUPPLY Dog Food for K9 Wyatt 103.98
01 General Fund D&B SUPPLY u-bolts&silicone-qty 7 20.93
01 General Fund DASH MEDICAL GLOVES Gloves for Evidence Processing 307.60
01 General Fund DISASTER KLEENUP 220/Mitigation services, leak @ St. 1,first invoice 2,213.39
01 General Fund DISCOVERY BENEFITS Discovery Benefits/WEX monthly COBRA,FSA,and HSA 1,391.10
charges
01 General Fund DMH ENTERPRISES 20-0325 Plumbing Inspection August 2020 48,415.02
01 General Fund DOOR SERVICE OF IDAHO replacement doors for Settlers Park-qty 2 1,126.00
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Light Bulbs for PD Admin Bldg 133.04
01 General Fund FASTENAL COMPANY bolts for filter at Reta Huskey Park-qty 96 74.95
01 General Fund FASTENAL COMPANY bolts for Reta Huskey Park filter-qty 20 26.20
01 General Fund FERGUSON ENTERPRISES INC. filter fittings for Reta Huskey Park-qty 14 364.03
01 General Fund FLAG STORE OF IDAHO, LLC Flags for City&inventory-qty 32 3,999.41
01 General Fund G&R AG PRODUCTS INC filters for Storey Park Grasshopper mower-qty 4 59.81
01 General Fund GEM STATE PAPER&SUPPLY CO 20-0018 10 cs 40x48 40-45 gal 19 mic trash bags for 274.00
CPF
01 General Fund GEM STATE PAPER&SUPPLY CO disinfectant wipes-qty 1 case 50.94
01 General Fund GEOTEK, INC. 20-0190 Residential Bldg Inspec 8/2020 27,995.00
01 General Fund GERALD HENDRICK#3695 Per Diem JD Hendrick in McCall 9/28-9/30 leadership 137.50
retreat
01 General Fund GRAINGER 220/Truck Charger-Equipment Repair 842.40
01 General Fund H.D. FOWLER COMPANY bonnet seal for Ten Mile Interchange-qty 1 18.13
01 General Fund H.D. FOWLER COMPANY credit on filter fittings for Reta Huskey Park-qty 2 (37.70)
01 General Fund H.D. FOWLER COMPANY credit on irrigation parts for Settlers Park-qty 20 (8.80)
01 General Fund H.D. FOWLER COMPANY filter fittings for Reta Huskey Park-qty 3 57.66
01 General Fund H.D. FOWLER COMPANY filter fittings for Reta Huskey Park-qty 6 264.62
01 General Fund H.D. FOWLER COMPANY filter parts for Reta Huskey Park-qty 2 104.40
01 General Fund H.D. FOWLER COMPANY filter parts for Reta Huskey Park-qty 4 151.32
01 General Fund H.D. FOWLER COMPANY irrigation parts for Settlers Park-qty 20 8.80
Date:9/15/20 01:30:08 PM Page:2
Page 147
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund H.D. FOWLER COMPANY irrigation parts for Settlers Park mainline repair-qty 3 62.21
01 General Fund H.D. FOWLER COMPANY irrigation repair part for Tully Park-qty 1 1.66
01 General Fund H.D. FOWLER COMPANY PVC pipe for Tully Park-qty 100 ft 36.00
01 General Fund H.D. FOWLER COMPANY sprinklers for various parks-qty 40 375.20
01 General Fund HANSON JANITORIAL 20-0250 hand sanitizer-qty 2 cases 120.88
01 General Fund HOME DEPOT CREDIT SERVICES 220/Credit on Braided faucet line,orig. #4234492 (12.68)
01 General Fund HOME DEPOT CREDIT SERVICES 220/Credit on sales tax,orig. Inv#2021342 (3.68)
01 General Fund HOME DEPOT CREDIT SERVICES 220/short step ladder,equipment 72.98
01 General Fund HOME DEPOT CREDIT SERVICES Firearms Training Supplies 59.66
01 General Fund HOME DEPOT CREDIT SERVICES Window Shade for Old K9 Office 59.97
01 General Fund HOME DEPOT CREDIT SERVICES Work gloves,outlet tester,filter for shop vacuum 43.91
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards B Caulder, R Orozco,D Ward, K Aman 185.00
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards D Cox Electrical Inspector 46.25
01 General Fund IDAHO STATESMAN SUBSCRIPTIONS BOI-76390648 Newspaper Subsription for Legal 696.80
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 8/10/20 250.00
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 8/27/20 250.00
01 General Fund INTERMOUNTAIN GAS 0981623008 August 2020 814.87
01 General Fund INTERNATIONAL CODE COUNCIL 2018 IRC Code Book-Plan Review 135.00
01 General Fund INTERNATIONAL CODE COUNCIL CEU Training Mech Insp Sup J Nelson 165.00
01 General Fund JACKSON CODE CONSULTANTS, INC 20-0328 Fire Inspections August 2020 50,806.30
01 General Fund JAZZERCISE LLC instructor fee-Jazzercise 8/1-8/31/20-qty 14 582.40
01 General Fund JOE BONGIORNO#3673 Per Diem Joe Bongiorno McCall 9/28-9/30 leadership 137.50
retreat
01 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Alarm Test and Inspection Station 5 206.00
PROTECTION LP
01 General Fund JOHNSON CONTROLS FIRE 20-0054,20-0261 Fire Alarm Monitoring at Various 165.83
PROTECTION LP Facilities
01 General Fund JUSTIN WINKLER#3672 Per Diem Justin Winkler in McCall 9/29-9/30 leadership 82.50
retre
01 General Fund KENDALL SUPERSTORE Oil Change and Tire Rotation for Unit# 103 97.90
01 General Fund KEVIN FEDRIZZI#7229 Per Diem Kevin Fedrizzi McCall 9/28-9/30 leadership 137.50
retreat
01 General Fund L.N.CURTIS AND SONS 220/Class A Foam, 5gallons pails(8) 814.90
01 General Fund LEXIS NEXIS On line legal research August,2020 130.00
01 General Fund LOGAN SIMPSON DESIGN 20-0299 Amend No.2 Comprehensive Planning Svcs 5,560.00
7/1-8/7
01 General Fund MARK NIEMEYER#3567 Per Diem Mark Niemeyer McCall 9/28-9/30 leadership 137.50
retreat
01 General Fund MERIDIAN DOWNTOWN BUSINESS Meridian Downtown Business Assoc. membership 150.00
ASSOCIATION renewal
Date:9/15/20 01:30:08 PM Page:3
Page 148
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MUNICIPAL EMERGENCY SVCS 220/SCBA repair,electronics,sensor 181.28
01 General Fund NORCO 220/Earplugs(3boxes)-Safety PPE 78.22
01 General Fund NORCO cylinder rental for welding gas-August 2020 32.55
01 General Fund NORCO steel blades for Lanark Parks Shop chop saw-qty 2 291.92
01 General Fund OFFICE DEPOT,INC. 220/Doc. covers, paper,cardstock, post its-Pam FSC 94.92
01 General Fund OFFICE DEPOT,INC. credit on wall calendar-qty 3 (56.97)
01 General Fund OFFICE DEPOT,INC. Face Masks Required posters for sandwhich board 247.35
signs x 15
01 General Fund OFFICE DEPOT,INC. Face Masks Required signs&posters-qty 249 1,079.28
01 General Fund OFFICE DEPOT,INC. HR Office supplies 125.61
01 General Fund OFFICE DEPOT,INC. HR Office Supply order: 6.90
01 General Fund ON THE SPOT CLEANERS#15 Dry Cleaning for PD Uniforms 708.00
01 General Fund OVERHEAD DOOR COMPANY 220/Repair garage door,St. 1,due to accident 220.65
01 General Fund PITNEY BOWES GLOBAL FINANCIAL Postage Machine Quarterly Lease July 2020-September 878.49
SERVICES, LLC. 2020
01 General Fund PORTAPROS,LLC portable toilets for Heritage ball fields 8/13/20 602.80
01 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 8/13/20 425.40
01 General Fund PUBLIC RISK MGMT ASSOCIATION Annual PRIMA membership 385.00
01 General Fund RANDY S LATTIMER instructor fee-Country Dance&Interm. 2-Step 624.00
7/21-8/25/20
01 General Fund RANDY S LATTIMER instructor fee-Line Dancing 6/7-8/30/20-qty 28 576.00
01 General Fund REAL ANIMAL MANAGEMENT 20-0144 goose management services-August 2020 4,240.00
01 General Fund RED WING SHOES Safety Boot Replacement J Shane Bldg Inspector 175.99
01 General Fund RILEY WILES Traffic Box Wrap from West Ada School District 50.00
01 General Fund SAFEBUILT LLC Bldg/Mech Plan Review Svcs 8/2020 89,110.90
01 General Fund SECURITY GATE SYSTEMS, LLC Annual Gate Maintenance&West Gate Battery 649.00
01 General Fund SHRED-IT USA, LLC. 220/Shredding Fire Admin 33.49
01 General Fund SI CONSTRUCTION Refund H-201900068 for Reconsideration Hearing Fee, 692.00
01 General Fund SIGNS, ETC splash pad,dog waste, handicap signs for Settlers Park 547.51
x13
01 General Fund SIGNS, ETC Vehicle# 17 City Lettering 145.00
01 General Fund SOUTHERN COMPUTER WAREHOUSE UBIQUITI:Z433-ES-48-750W Edgeswitch 48 Port 750w 2,873.52
01 General Fund STEELMAN PLUMBING Reset of Second Floor Women's Restroom at City Hall 218.00
01 General Fund STEELMAN PLUMBING Water Heater Flush at CH, PD, K9,PSTC,and other 447.50
buildings
01 General Fund STRIVE WORKPLACE SOLUTIONS Canned Air for PD 22.99
01 General Fund STRIVE WORKPLACE SOLUTIONS Chair for Patrol Lt. 225.00
01 General Fund STRIVE WORKPLACE SOLUTIONS Chair for Patrol Sgt. 225.00
01 General Fund STRIVE WORKPLACE SOLUTIONS Pens for PD 29.98
Date:9/15/20 01:30:08 PM Page:4
Page 149
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
O1 General Fund STRIVE WORKPLACE SOLUTIONS Plates,Bowls, Forks,Binder Clips,Env, Post its&Clip 191.81
Brd
O1 General Fund THE CAR PARK Courthouse Parking for Aug 2020 15.00
O1 General Fund THE FLOWER PLACE Reim.and Payment for Art Week Class and Class 135.00
Supplies 9/20
O1 General Fund THE LAND GROUP, INC. 2020 park site map work-August 2020 2,075.00
O1 General Fund THE UPS STORE#2586 Postage to Send Evidence to Lab 57.28
O1 General Fund UNIFORMS 2 GEAR 20-0068 220/Boots-Airpower XRl-Chance 299.86
O1 General Fund UNIFORMS 2 GEAR 20-0068 220/Boots-Airpower XR1-Schuler 299.86
O1 General Fund UNIFORMS 2 GEAR Replacement Pants for D.Moe 78.25
O1 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services at City-Wide Buildings 17,868.69
Aug2020
O1 General Fund WIENHOFF DRUG TESTING Wienhoff Drug Testing August 2020 20 total tests 600.00
O1 General Fund ZAMZOW'S,INC Sun Shade for K9 Tuso Kennel 42.99
Total 01 General Fund 294,980.24
60 Enterprise A-1 STAMP&MABEL'S LABELS Gas detector signs(8 qty) 288.00
Fund
60 Enterprise A-1 STAMP&MABEL'S LABELS Gas detector signs for digester 3 bldg(4 qty) 144.00
Fund
60 Enterprise A-1 STAMP&MABEL'S LABELS Name Plate,Desk Frame Justin Chandler qty 1 each 24.00
Fund
60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0224 ACHD-Linder-Franklin W/S Imp Svcs 7/27/20 14,395.35
Fund
60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0312 ACHD-IOMile-Ustick W/S Imp.Svc to 5/27/20 106,935.80
Fund
60 Enterprise ANALYTICAL LABORATORIES INC. PO#20-0005, Bacti Sampling 1,565.60
Fund
60 Enterprise APSCO,INC. No PO WRRF Headworks Hydrostal Pump Freight Svcs 2,875.00
Fund to 9/11/20
60 Enterprise AUMA ACTUATORS INC Shipping fees for unmach coup for reuse actuator 12.43
Fund
60 Enterprise B.A. FISCHER SALES CO INC Full face gasket(6 qty) 21.71
Fund
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 August 2020 IVR Processing 2,326.75
Fund
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 August 20 Bills&Delinquent Notices 13,897.01
Fund
Date:9/15/20 01:30:08 PM Page:5
Page 150
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Lockbox for August 2020 1,402.03
Fund
60 Enterprise BROWN &CALDWELL 20-0282 WRRF digester design svc to 5/31/20 156,214.53
Fund
60 Enterprise BROWN &CALDWELL 20-0360 WRRF Cap. Exp. Svc to 7/23/20 25,307.64
Fund
60 Enterprise BRUNEEL TIRE OF MERIDIAN LLC P65 30 MFR Battery,C11982,WO#308874 126.00
Fund
60 Enterprise CAREER UNIFORMS Clothing for DDuffield(8 city) 175.90
Fund
60 Enterprise CAREER UNIFORMS Clothing for RChristenson(7 city) 185.20
Fund
60 Enterprise CARRIER CORP Labor&part to repair HVAC in Ops bldg(2.5 hrs) 400.00
Fund
60 Enterprise CARRIER CORP Service maintenance agreement for Admin bldg -Sept 132.50
Fund 2020
60 Enterprise CH2M HILL ENGINEERS,INC 19-0101 WRRF Process Control Software Int. Svc to 14,949.56
Fund 7/24/20
60 Enterprise CH2M HILL ENGINEERS,INC 20-0038 SCADA on-call support for WRRF(28.55 hrs) 5,623.10
Fund
60 Enterprise CH2M HILL ENGINEERS,INC 20-0249 Pilot SCADA server City Hall(9 hrs) 1,796.97
Fund
60 Enterprise CH2M HILL ENGINEERS,INC 20-0326 WRRF UV Replacemt Study Svc to 7/24/20 1,316.22
Fund
60 Enterprise CUE'S INC Labor&parts to repair camera transporter on CCTV 1,453.80
Fund Van 2
60 Enterprise D&B SUPPLY Coveralls, M. Duplissie,3. Chandler,Qty2 79.98
Fund
60 Enterprise D&B SUPPLY Electryx Blue 25ft 12 GA Light, 1Gal Auto Shut off Gas 75.96
Fund Can
60 Enterprise D&B SUPPLY Hex Key Set,Qty 3 47.97
Fund
60 Enterprise D&B SUPPLY Masking tape, line head, paint mixer,spray gun,(6 city) 97.44
Fund
60 Enterprise D&B SUPPLY Tool Box,Organizer,Washers, Brass Adptr, Hose 69.33
Fund Cping,Qty 7
60 Enterprise DENNIS PATTON #10435 Reim. Dennis Patton for Waste Water and Water 50.00
Fund Treatment Lic.
60 Enterprise DIGLINE, INC. Digline Tickets for August FY20,Qty 1,650 2,997.54
Fund
Date:9/15/20 01:30:08 PM Page:6
Page 151
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise EL-ADA,INC. El-Ada August 2020 Services Quantity 2 14.00
Fund
60 Enterprise EL-ADA,INC. El-Ada June 2020 Services Qty. 3 21.00
Fund
60 Enterprise EL-ADA, INC. El-Ada May 2020 Services Qty. 6 35.00
Fund
60 Enterprise ENVIRONMENTAL EXPRESS,INC. Digestion block(1 city) 3,110.35
Fund
60 Enterprise FASTENAL COMPANY Bolts,Qty 10 16.00
Fund
60 Enterprise FASTENAL COMPANY Storage Bin,Qty 1 111.32
Fund
60 Enterprise FEHR BROS. INDUSTRIES Lifting chains for mixers in new A/B's(30 city) 3,348.00
Fund
60 Enterprise FERGUSON ENTERPRISES INC. PO#0309,3/4in Accustream Meters,Qty 161 22,234.10
Fund
60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0309, lin Accustream Meters,Qty 4 730.16
Fund
60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0309,2in T2, 2in C2 Omni Meters,Qty 14 20,520.57
Fund
60 Enterprise FISHER SCIENTIFIC Drager tubes for Operations&0.1 N sulfuric acid for 1,186.92
Fund Lab
60 Enterprise FISHER SCIENTIFIC EDTA for ammonia analysis(1 city) 127.79
Fund
60 Enterprise FISHER SCIENTIFIC Pipette tips for Operations(10 pkg) 333.20
Fund
60 Enterprise GRAINGER HVAC filters&submersible pump(13 city) 211.58
Fund
60 Enterprise HACH COMPANY BOD nutrient pillows(10 city) 591.45
Fund
60 Enterprise HACH COMPANY New CL17 Tubing Kit,Qty 3 317.87
Fund
60 Enterprise HACH COMPANY Total nitrogen test kits(3 city) 308.49
Fund
60 Enterprise HACH COMPANY Turbidimeter&accessories(1 city) 2,754.05
Fund
60 Enterprise HOME DEPOT CREDIT SERVICES Flagging tape,fly traps,&mouse traps(19 city) 75.25
Fund
60 Enterprise HOME DEPOT CREDIT SERVICES Tie-down (1 city) 16.97
Fund
Date:9/15/20 01:30:08 PM Page:7
Page 152
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business cards for RChristenson(1 box) 46.25
Fund
60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business Cards,J. Chandler,Qty 1 46.25
Fund
60 Enterprise INTERMOUNTAIN GAS 0981623008 August 2020 2,056.96
Fund
60 Enterprise JAG TOOL&EQUIPMENT RENTAL 1/2 yard 5 Bag Concrete,WO#307834 132.00
Fund
60 Enterprise JAMES CLARK#10571 Reimbursement James Clark CDL Lic, Knowledge,Skills 65.07
Fund Test F
60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Fire Alarm Monitoring Well 22 to 8/31 45.83
Fund PROTECTION LP
60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Sprinkler Test and Inspect Blackrock Booster 159.00
Fund PROTECTION LP Station
60 Enterprise JOHNSON CONTROLS FIRE 20-0054,20-0261 Fire Alarm Monitoring at Various 80.83
Fund PROTECTION LP Facilities
60 Enterprise JOHNSON CONTROLS FIRE WRRF alarm monitoring for August 2020 366.64
Fund PROTECTION LP
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Inglewood PI #1 3 pgs 7/1-7/31 870.00
Fund
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Aegean Estates Sub#4 2,030.00
Fund 7/1-7/31 7 pgs
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Calvary Chapel Meridian 290.00
Fund 7/1-7/31 1 pg
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Eagle View Landing Retail 290.00
Fund 7/1-7/31 1 p
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Everest Surgical Inst 7/1-7/31 290.00
Fund 1 pg
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Hensley Station 1 7/1-7/31 2 580.00
Fund pgs
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs McMillan Indep Sr Living 290.00
Fund 7/1-7/31 1 pg
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Shelvurne East offsite 580.00
Fund 7/1-7/31 2 pgs
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Rev Svcs Warrick Sub#3 7/1-7/31 3pgs 870.00
Fund
60 Enterprise KELLER ASSOCIATES,INC. 20-0292 QLPE Review Svcs Plollard onsite util imp 1,450.00
Fund 6/6-7/1 5p
60 Enterprise KEMIRA WATER SOLUTIONS,INC 20-0034&20-0317 PAX(48,240 Ibs) 14,423.76
Fund
Date:9/15/20 01:30:08 PM Page:8
Page 153
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise KURT GLOS#10548 Reim Kurt Glos for Renwal WW treatment License II 30.00
Fund
60 Enterprise MOTION &FLOW CONTROL PRODUCTS Garden Hose for Flow&Pressure Check Equipment, 6.71
Fund Qty 1
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0108 Sidestream Phos Recovery Prelim Design Svc 9,050.40
Fund 8/21/20
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0158 Well 17 Water Treatment Svc to 8/21/20 11,998.75
Fund
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0308 WRRF Odor Study Svc to 8/21/20 14,095.00
Fund
60 Enterprise MOUNTAIN WATERWORKS,INC Lagoon observation&assistance(16 hrs)through 2,440.00
Fund 8/21/2020
60 Enterprise MOUNTAIN WATERWORKS,INC WRRF Air Permit assistance(27 hrs)through 8/21/2020 3,925.00
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. 8mm 9 1/2 inch long nitrile gloves(20 cs) 382.00
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Boring bars for shop lathe(2 qty) 801.64
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Drive chain to repair motor at tertiary filter 3(4 qty) 1,404.22
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Drive sprockets to repair motor at tertiary filter 3(2 qty) 1,338.72
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Master links to repair motor at tertiary filter 3 (2 qty) 32.02
Fund
60 Enterprise NATHANIEL BRYAN #10482 Reimb. Nathaniel Bryan for WW treatment IV Exam 95.00
Fund and Licence
60 Enterprise NORCO Portatorch,Welding Glove,Qty 1 each 609.97
Fund
60 Enterprise OXARC,INC. Citric acid 50 lb bag (5 bags) 357.10
Fund
60 Enterprise OXARC,INC. PO#20-0375,Sodium Hypochlorite,Well 6,805.00
Fund 27,19,20,21,25,28,22
60 Enterprise OXARC,INC. PO#20-0375,Sodium Hypochlorite,Well 6,805.00
Fund 27,19,20,29,21,28,22
60 Enterprise PRECISION EQUIPMENT REPAIR 500hr service on camel hydrocleaner C16390 613.10
Fund
60 Enterprise PRECISION EQUIPMENT REPAIR Oil change on CCTV Van 1 C16415 429.80
Fund
60 Enterprise RAIN FOR RENT Hose(500 ft) &fittings(48 qty)for emergency pump 9,606.50
Fund
Date:9/15/20 01:30:08 PM Page:9
Page 154
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise RAIN FOR RENT Pump rental for digester 3 cleaning/repairs 2,147.43
Fund
60 Enterprise REPUBLIC SERVICES-TRANSFER Dump Fees for Cleanup @ Well 7 66.00
Fund STATION
60 Enterprise ROCKY MOUNTAIN VALVES& lin Av-Tek Combo Air Valve @ Well 25,WO#308141 165.00
Fund AUTOMATIONS,INC.
60 Enterprise SECURITY GATE SYSTEMS, LLC Annual Gate Maintenance&West Gate Battery 75.00
Fund
60 Enterprise STATEFIRE DC SPECIALTIES, LLC Fire extinguishers for Operations(2 qty) 620.00
Fund
60 Enterprise STRIVE WORKPLACE SOLUTIONS Index Label Divisders, 3 Ring Binders,Qty 5 42.15
Fund
60 Enterprise TATES RENTS(GENERAL OFFICE) Scaffolding rental for digester 3 cleaning/repairs 280.00
Fund
60 Enterprise TEL-ANSWER,INC 9/l/20-9/30/20,After Hours Service 160.30
Fund
60 Enterprise THE UPS STORE#2586 Shipping of gas detector to vendor for repairs 19.40
Fund
60 Enterprise UNIVAR 20-0367 Acetic Acid(43,020 Ibs) 18,645.26
Fund
60 Enterprise USA BLUEBOOK Chessel chart paper(1 qty) 69.75
Fund
60 Enterprise VARSITY FACILITY SERVICES 20-0087 Janitorial Services at City-Wide Buildings 1,952.46
Fund Aug2020
60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 272508216-00001 Water Dept Modem for Emergency 7.68
Fund BELLEVUE Comm.8/20
60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 272508216-00001 Water Dept Modem for Emergency 9.66
Fund BELLEVUE Communication
60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 27250821600001 Water Dept Modem for Emergency 16.37
Fund BELLEVUE Comm 5/24-6/23
60 Enterprise VWR INTERNATIONAL LLC. Sample cups(2 cs) 211.72
Fund
60 Enterprise WESTERN STATES CHEMICAL Micro live for bldg drains(12 qty) 156.14
Fund
60 Enterprise WESTERN STATES EQUIPMENT CO 20-0239 WRRF ATS Replacement Equipmt Svc to 118,702.50
Fund 8/31/2020
60 Enterprise YMC,INC. Air Conditioner Repair @ Well 29,WO#305510 220.00
Fund
Date:9/15/20 01:30:08 PM Page:10
Page 155
Item#7. City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Total60 Enterprise 650,406.73
Fund
Report Total 945,386.97
Date:9/15/20 01:30:08 PM Page:11
Page 156
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Human Resources and Finance Departments: City Benefit
Recommendations
Page 157
Item#8.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Human Resources Meeting Date: September 22, 2020
Presenter: Crystal Ritchie Estimated Time: 1S Minutes
Todd Lavoie
Topic: City Benefit Recommendations
Recommended Council Action:
Consideration and Approval of Benefit Change Recommendations from the Compensation
Committee for FY21.
Background:
The purpose and scope of the Compensation Committee is to review the City's Total Compensation
offerings. As a result of the Committees` review for FY21 we are seeking approval of the following
benefit recommendations to become effective October 1, 2020. See the attached chart.
Page 158
Item#8.
Compensation Committee FY21 Benefit Recommendations Overview
# Policy Current State Proposed
1. 4.2 Vacation Leave Benefits General Employee Accruals(Except Directors) General Employee Accruals (Except Directors)
Eligible employees in this employee group Eligible employees is in this employee group would
currently earn vacation based on tenure with the earn vacation based on tenure with the
organization at a minimum of 8 hours per month organization at a minimum of 12 hours per month
and a maximum of 16 hours per month. and a maximum of 18 hours per month.
Prior Relevant Experience Prior Relevant Experience
None New hires and rehires with relevant experience
whose essential duties, responsibilities, knowledge
and abilities align with a specific job description can
be credited for previous years of service.
Department Director and Human Resources
Director approval.
Credited years of service shall not exceed a one for
one ratio.
Vacation Leave During Introductory Period of Vacation Leave During Introductory Period of
Employment Employment
Eligible employees in this employee group are not Eligible employees in this employee group would
eligible to use vacation leave benefits until after be eligible to use vacation leave once hours have
successful completion of their introductory been accrued following standard department
period of employment unless approved by the approval process.
Department Director.
"This does not apply to Law Enforcement and
Represented employees under the Collective Labor
Agreement.
Prepared by: Crystal Ritchie 09-2020
Page 159
# Policy Current State Proposed
Item#8.
2. 4.5 Bereavement Leave Maximum Amount of Leave Maximum Amount of Leave
Eligible Employees can be absent from work with Eligible Employees can be absent from work with
pay of up to three (3) consecutive workdays. pay of up to five (5) consecutive workdays.
Eligibility Eligibility
Death of immediate family members. Defined as In addition to immediate family members already
immediate family shall be defined as current defined recommend adding foster relationships.
spouse, children, parents, in-laws, brother, sister,
grandparents, or grandchild of the employee. In-
laws are defined as a father, mother, or
grandparents of current spouse, or sister and
brother in-law of the employee. Adopted or
"step" relationships will be considered same as
any other family relationship.
Additional Time Off Additional Time Off
May be granted at the discretion of the May be granted utilizing the employee's accrued
department Director consistent with the policies vacation time consistent with the policies of the
of the City. City.
3. 4.11 Paid Parental Leave Maximum Amount of Leave Maximum Amount of Leave
The maximum amount of paid parental leave is The maximum amount of paid parental leave would
two (2) consecutive calendar weeks. be 480 hours (12 week equivalent) consecutive
calendar weeks.
May be used consecutively or intermittently but
will run concurrently with the 12-week FMLA
approved event.
Both Parents are Eligible Employees Both Parents are Eligible Employees
Both parents may take their leave simultaneously Both parents may take their leave simultaneously
or at different times within the first thirty(30) or at different times within the FMLA 12 week
days of their leave. eligible period.
Prepared by: Crystal Ritchie 09-2020
Page 160
# Policy Current State Proposed
Item#8.
4. 5.4 Education Reimbursement Reimbursement Amount Reimbursement Amount
This benefit currently offers reimbursement up to This benefit currently offers reimbursement up to
$1,300.00 per semester up to$2,600.00 per $3,000.00 per accounting fiscal year.
accounting fiscal year.
Approved Courses Approved Courses
The City will assist regular full-time employees in The City will assist regular full-time employees in
furthering their education by contributing to the furthering their education by contributing to the
cost of approved work related courses taken at cost of approved courses taken at accredited
accredited institutions. institutions.
Reimbursement Above Threshold Amount Reimbursement Above Threshold Amount
The Department Director may consider The Department Director may consider
reimbursement in excess of$2,600.00 for reimbursement in excess of$3,000.00 for
registration,tuition, fees and books with registration, tuition, fees and books with the prior
approval of the Mayor and the City Council. approval of the Mayor.
Reimbursement Above Standard Threshold Reimbursement Above Standard Threshold
Amount Funding Amount Funding
The funding for any additional reimbursement The funding for any additional reimbursement
must come from the department's current above the standard threshold must come from the
budget for training. department's current budget for training. Approval
will be on an annual basis in conjunction with the
City's annual budget development process.
Student Payment Student Payment
No direction included Students must pay the institution directly. No
billing statements shall be sent to the City of
Meridian finance or any other department for the
education reimbursement process.
Course Relation Course Relation
All courses must be directly related to an Remove this language.
employee's job, be considered of value to the
employee's future development with the City, or
be part of a degree program which relates to the
employee's present position or future
development within the City
Prepared by: Crystal Ritchie 09-2020
Page 161
# Policy Current State Proposed
Item#8.
5. 5.5 Director Benefit Program Annual Leave Accrual (aka Vacation Leave) Annual Leave Accrual (aka Vacation Leave)
This employee group currently earns 16 hours per This employee group would earn 18 hours per
month which currently aligns with the general month which would continue to align with the
employee maximum accrual. general employee maximum accrual
recommendation.
6. X.X Retirement Match Allowable Retirement Plans Allowable Retirement Plans
Program PERSI Choice 401K only Add State 457 Pre-Tax Retirement Plan option
Prepared by: Crystal Ritchie 09-2020
Page 162
7/tem 77
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Mayor's Office: Strategic Plan Framework Discussion
Page 163
Communicate our structure to create Flexibility and performance dataaccountability and Provide stakeholderscommunity and
FeedbackAdoptionConsideration
Reviewed prior frameworkstrategic Designed leadershipthemes with Developed key plan
COMPREHENSIVE PLANCITIZEN SURVEY
Vision work.Place to live.Place to raise community in which to live, work and raise a family. By 2035, Meridian will be the West’s premier
Mission City employeesservice from Customer dollars wisely? using tax Is the City right direction? headed in the Is the City while being a vibrant, livable and connected community.employees,
dedicated to the stewardship of the public’s resources Meridian will deliver superior service through committed, equipped
Goals Action and KPI’sOther Action and #2Survey Q Action and #1Survey Q Statement Focus AreaMeasures
Meridian will responsibly promote growth that enhances its options exist? variety of housing Quality and wisely?managing growth Is the city is development?future growth and planning
for Is the City options and high quality communities.development. We will encourage affordable, diverse housing long term comprehensive vision and prioritizes infill
Prioritize investment of city of amenities.communities with a diversity to ensure quality and residential development ordinances to commercial Apply design standards and all. additional
opportunities for subdivisions to create affordability options in new Establish enhanced housing services impacts. proportionate share of development pays its other tools to ensure
that urban renewal districts and cooperative agreements, Utilize impact fees, development. Plan to ensure orderly community’s Comprehensive Implement the goals in the the delivery of
city services. responsibly and maximize identified areas to grow road and school facilities in infrastructure and encourage
Meridian will prioritize citizen desires for a more connected and safe increased. Route to School zones Street lighting in Safe projects completedTransportation Meridian IFYWP Percentage
of District. Ada County Highway All roads operated by challenges and roadway deficiencies.modal approach to solve congestion -includes pathways, sidewalks and a multiadvance priority
projects. We will develop a safe and connected system that community infrastructure. We will engage our partners and utilize resources to
Advance construction of neighborhoods. lighting to increase overall points. with additional connection create continuous pathways agreements and construction to through property investment,
Enhance our pathway network areas of community interest. traveling to schools, parks and accessibility and safety while connections to increase improvements making road and sidewalk
Prioritize, plan and advocate for within and about Meridian. improve efficient movement reduce commute times and priority arterial roadways to transportation projects on
Meridian will revitalize its downtown and grow its targeted workforce. strong local Developing a economy. strong local Developing a business. A place to start/do services that support
our targeted industries and community needs.family wage jobs creation. We will retain and recruit businesses and commercial areas to ensure a balanced economic base that support
Retain and recruit business of the urban renewal district. alignment with the sun setting plan economic vitality in downtown area to effectively parties and agencies in our Collaborate
with impacted our citizens. quality of live and value to provide an increased projects in downtown that use -residential and mixedstory -Pursue multineeds. areas to meet community
investment in targeted promote business and specific area plans to Utilize urban renewal areas in Meridian. employees to live and work family wage jobs to allow increases the number
of development that Support business balanced economic base.care industries to provide a manufacturing and health technology, light in the professional service,
Meridian will maintain its status as one of the safest communities in the West air and water. quality of the Protecting the neighborhoods.Police in Visibility of public safety?City ensuring
How well is the of safety in City.Overall feeling .community to ensure access to quality care for our citizensusing data to inform our decision making. We will partner with our health
wastewater. We will evaluate the environmental impacts and our decisions, will provide timely services, safe drinking water, and regulatory compliant by investing in public safety
and services that are essential to public health. We
Invest in innovative technologies community.available in all parts of the ensure health care services are community health providers to Develop and support plans with efforts to improve
resident safety outcomes of response, enhance loss of life and property, improve implementing strategies to reduce Invest in needed Fire facilities while service level expectations.ensure
residents are safe and meet traffic safety, enhance public reduce property crime, improve while implementing strategies to Invest in needed Police facilities community trust. engagement,
dialogue and build neighborhoods, to facilitate positive Deploy public safety resources to compliance with regulations.to protect public health and impact on the external environment
discharge qualities and reduce the water quality, improve clean water and processes to enhance drinking
Meridian will create vibrant places for our citizens, embrace sustainable environment.sustainable/conscious Developing of community. Meridian has a sense in City.Overall quality of life
place to live.Your view of an ideal developers to create beautiful open spaces, art and cultural opportunities.stewards of our natural environment. We will partner with our community
and parks and recreational offerings. We will respond to citizen desires to be practices, and preserve natural spaces. We will provide innovatively designed
Develop premier open spaces, with community stakeholders. identity through active efforts buildings, events, heritage and Preserve Meridian’s historic vibrant community.contribute to
a premier and program offerings that public spaces, events and conservation. reduction, and water efficiency, waste stream projects to promote energy environmentally conscious sustainable
and Execute financially responsible, the overall quality of life.indoor facilities, amenities and
Meridian will encourage open, transparent and approachable government. We will improves services.continuously The City making.-local decisioninvolvement in Public communications.Overall
quality of provided.City services Overall quality of added services, while providing financially sound, resilient and effective government.employees in order to deliver our citizens
the most innovative, efficient, and value citizens and stakeholders enhancing community engagement. We will invest in our embody our CARE values utilizing proactive, high quality communication
with our
Provide increased opportunities. career path advancement with skill based training and investment in our employees premier service through Exemplify and prioritize delivery. customer
service and service premier standard for decision making to meet the Utilize data informed our citizens.provide premier services to improve effectiveness and processes in order to ordinances
and simplify innovate operations, update Empower employees to community priorities. transportation and other growth pays for itself in Pursue solutions to ensure decision making process.
and utilize their voice in residents to make decisions at all levels which empowers transparency to government accessibility and
Adopt Strategic Framework January 2021–Begin Plan Implementation Dec 2020–Departmental Strategic Initiatives Oct Oct 2020–Educate external partners and citizens Today –
Meridian will responsibly promote growth that enhances its additional opportunities for all. subdivisions to create affordability options in new Establish enhanced housing housing options.
term affordability in the stakeholders to ensure long Pursue opportunities with . quality and affordable communitiesWe will investigate solutions to encourage high development. long
term comprehensive vision and prioritizes infill
Item#9.
Strategic Plan Framework 2021 - 2025
Vision
By 2035, Meridian will be the West's premier community in which to live, work
and raise a family.
Metrics
Place to raise a family—91%; Trenclingf/at
Place to live—91%; Trending flat
Place to work—70%; Trending down
Mission
Meridian will deliver superior service through committed, equipped employees,
dedicated to the stewardship of the public's resources while being a vibrant,
livable and connected community.
Metrics
Is the City headed in the right direction?—59%; Trending down
Is the City using tax dollars wisely?—74%; Trending up
Customer service from City employees—86%; Trending up
Focus Area: Responsible Growth
Meridian will responsibly promote growth that enhances its long term
comprehensive vision and prioritizes infill development. We will encourage
affordable, diverse housing options and high quality communities.
Metrics
Is the City planning for future growth and development?—50%; Trending down
Is the city is managing growth wisely? --41%; Trending down
Quality and variety of housing options exist? -- 62%; Trending down
Strategic Goals
A. Prioritize investment of city infrastructure and encourage road and school facilities in
identified areas to grow responsibly and maximize the delivery of city services.
Page 164
Item#9.
Strategic Plan Framework 2021 - 2025
B. Implement the goals in the community's Comprehensive Plan to ensure orderly
development.
C. Utilize impact fees, cooperative agreements, urban renewal districts and other tools to
ensure that development pays its proportionate share of services impacts.
D. Establish enhanced housing affordability options in new subdivisions to create additional
opportunities for all.
E. Apply design standards and ordinances to commercial and residential development to
ensure quality communities with a diversity of amenities.
Focus Area: Transportation and Infrastructure
Meridian will prioritize citizen desires for a more connected and safe community
infrastructure. We will engage our partners and utilize resources to advance
priority projects. We will develop a safe and connected system that includes
pathways, sidewalks and a multi-modal approach to solve congestion challenges
and roadway deficiencies.
Metrics
All roads operated by Ada County Highway District. -- 46%; Trending Up
Percentage of Meridian IFYWP Transportation projects completed.
Street lighting in Safe Route to School zones increased by X%.
Strategic Goals
A. Advance construction of transportation projects on priority arterial roadways to reduce
commute times and improve efficient movement within and about Meridian.
B. Prioritize, plan and advocate for road and sidewalk improvements making connections
to increase accessibility and safety while traveling to schools, parks and areas of
community interest.
C. Enhance our pathway network through property investment, agreements and
construction to create continuous pathways with additional connection points.
D. Invest and provide street lighting to increase overall safety and walkability in
neighborhoods.
Page 165
Item#9.
Strategic Plan Framework 2021 - 2025
Focus Area: Business and Economic Vitality
Meridian will revitalize its downtown and grow its targeted commercial areas to
ensure a balanced economic base that support family wage jobs creation. We will
retain and recruit businesses and services that support our targeted industries and
community needs.
Metrics
A place to start/do business. —70%; Trending flat
Developing a strong local economy. -- 69%; Trending down
Developing a strong local workforce. —55%; Trending down
Strategic Goals
A. Retain and recruit business in the professional service, technology, light
manufacturing and health care industries to provide a balanced economic base.
B. Support business development that increases the number of family wage jobs to
allow employees to live and work in Meridian.
C. Utilize urban renewal areas and specific area plans to promote business investment
in targeted areas to meet community needs.
D. Pursue multi-story residential and mixed-use projects in downtown that provide an
increased quality of live and value to our citizens.
E. Collaborate with impacted parties and agencies in our downtown area to effectively
plan economic vitality in alignment with the sun setting of the urban renewal district.
Focus Area: Public Health and Safety
Meridian will maintain its status as one of the safest communities in the West by
investing in public safety and services that are essential to public health. We will
provide timely services, safe drinking water, and regulatory compliant
wastewater. We will evaluate the environmental impacts and our decisions, using
data to inform our decision making. We will partner with our health community to
ensure access to quality care for our citizens.
Page 166
Item#9.
Strategic Plan Framework 2021 - 2025
Metrics
Protecting the quality of the air and water. —659/o; Trending down
Visibility of Police in neighborhoods. —67%; Trending up
How well the City is ensuring public safety? —78%; Trending up
Overall feeling of safety in City?—92%; Trending up
Strategic Goals
A. Invest in innovative technologies and processes to enhance drinking water quality,
improve clean water discharge qualities and reduce the impact on the external
environment to protect public health and compliance with regulations.
B. Deploy public safety resources to neighborhoods, to facilitate positive engagement,
dialogue and build community trust.
C. Invest in needed Police facilities while implementing strategies to reduce property
crime, improve traffic safety, enhance public education and prevention efforts to
ensure residents are safe and meet service level expectations.
D. Invest in needed Fire facilities while implementing strategies to reduce loss of life and
property, improve outcomes of response, enhance public education and risk
reduction efforts to improve resident safety and meet service level expectations
E. Develop and support plans with community health providers to ensure health care
services are available in all parts of the community.
Focus Area: Vibrant and Sustainable Community
Meridian will create vibrant places for our citizens, embrace sustainable practices,
and preserve natural spaces. We will provide innovatively designed parks and
recreational offerings. We will respond to citizen desires to be stewards of our
natural environment. We will partner with our community and developers to
create beautiful open spaces, art and cultural opportunities.
Metrics
Your view of an ideal place to live. —79%; Trending down
Overall quality of life in City. —85%; Trending Flat
Page 167
Item#9.
Strategic Plan Framework 2021 - 2025
Meridian has a sense of community. —63%; Trending down
Developing sustainable/conscious environment. —53%; Trending down
Goal Statements
A. Develop premier open spaces, indoor facilities, amenities and public art projects to
enhance the overall quality of life.
B. Execute financially responsible, sustainable and environmentally conscious projects
to promote energy efficiency, waste stream reduction, and water conservation.
C. Identify, improve, and support public spaces, events and program offerings that
contribute to a premier and vibrant community.
D. Preserve Meridian's historic buildings, events, heritage and identity through active
efforts with community stakeholders.
Focus Area: Government Excellence
Meridian will encourage open, transparent and approachable government. We
will embody our CARE values utilizing proactive, high quality communication with
our citizens and stakeholders enhancing community engagement. We will invest
in our employees in order to deliver our citizens the most innovative, efficient, and
value added services, while providing financially sound, resilient and effective
government.
Metrics
Overall quality of City services provided. —81%; Trending up
Overall quality of communications. —75%; Trending up
Public involvement in local decision-making. —64%; Trending down
The City continuously improves services. —61%; Trending down
Goal Statements
A. Provide increased accessibility and transparency to government at all levels which
empowers residents to make decisions and utilize their voice in decision making
process.
Page 168
Item#9.
Strategic Plan Framework 2021 - 2025
B. Pursue solutions to ensure growth pays for itself in areas of education,
transportation and other government provided services to achieve community
priorities.
C. Empower employees to innovate operations, update ordinances and simplify
processes in order to improve effectiveness and provide premier services to our
citizens.
D. Utilize data informed decision making to meet the premier standard for customer
service and service delivery.
E. Exemplify and prioritize premier service through investment in our employees with
skill based training and career path advancement opportunities.
Page 169
Item#10.
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Mayor's Office: CARES Act- Small Business Grant Program Update
Page 170
Item#10. Mayor Robert E. Simison
E IDIA
N City Council Members: g
Treg Bernt Brad Hoa lun
Joe Borton Jessica Perreault
i D A H O Luke Cavener Liz Strader
MEMORANDUM
TO: Mayor Robert E. Simison, City Council
FROM: David Miles, Chief of Staff
CC: Victoria Cleary, Economic Development Administrator
DATE: September 16, 2020
SUBJECT: Small Business Grant Program—State Feedback
Mayor, Council,
Please see the attached program manual for the small business grant program proposal utilizing CFAC
dollars. This item is scheduled for City Council discussion on September 22, 2020 as follow up based
on the State's review of the submitted draft program.
Two areas of note for discussion include the State Controller's Office recommendation for the City to
not consider payroll or staff salaries for reimbursement.
Public Works Department . 33 E. Broadway Avenue, Suite 200, Meridian, ID 83642 Page 171
Phone 208-898-5500 . Fax 208-898-9551 . www.meridiancity.org
Item#10. DRAFT Mayor Robert E. Simison
E IDIA N �� g City Council Members: g
Tre Bernt Brad Hoa lun
Joe Borton Jessica Perreault
U H ri V Luke Cavener Liz Strader
Meridian Municipal Small Business Grant Program
1.0 INTRODUCTION
The Meridian Municipal Small Business Grant Program(MSBG)will be guided under the requirements set forth in the
Idaho Rebounds Municipal Business Grant Program. This grant is made possible through the work of Governor Brad
Little, State Controller Brandon Woolf,the Association of Idaho Cities,the Idaho,the Coronavirus Aid,Relief and
Economic Security(CARES)Act, and the City of Meridian.
The Governor's Coronavirus Financial Advisory Committee (CFAC)established this grant program to help local
businesses and organizations affected by COVID-19 pandemic, and enable cities and counties to provide aid within their
communities.
This document outlines applicant program guidelines,eligibility and documentation requirements, and disbursement
processes and timelines. This document also details the City's process for administering the program.
All applications will be submitted through the City's online Neighborly Community Development grant management
system for federal programs.
2.0 PROGRAM OVERVIEW
The City is proposing to designate up to $1,000,000 of its Idaho Coronavirus Relief Fund allocated funds for small
business grants, and up to an additional$50,000 for program expenses including a software module build,and consultant
fees.
Parameters of this MSBG program include:
• For businesses that are closed or interrupted pursuant to a local health district or local government decision made
on or after June 20,2020.
• For businesses that were otherwise not eligible for a state small business grant(e.g.,volunteer organizations,
businesses created on or after January 1, 2020, etc.).
• For businesses that have specific personal protective equipment(PPE)needs in order to operate safely.
Eligible Meridian Businesses/Organizations may be awarded up to a maximum of$10,000 in grant funds through the
MSBG application process for reimbursement of eligible incurred expenses.
2.1 ELIGIBILITY CRITERIA
To be eligible for MSBG funding,the applying Business/Organization must meet all of the following criteria:
1. Business must have an official EIN#and a Dun&Bradstreet Number(DUNS).
2. Business must be an Idaho domiciled business.
3. Business must be in good standing and not federally debarred from receiving funds.
4. Business must have a qualified business interruption or expense caused by COVID-19 related incidents or
decisions,including but not limited to local closure orders,need for personal protective equipment, social
Meridian Municipal Grant Program Page 1 of 11 page 172
item#�o. DRAFT
distancing requirements, increased costs,disrupted supply network, etc.
5. The business has not received funds for the current purpose by other COVID-19 grant programs.
6. Adverse effects and expenses planned for the use of the grant must occur between June 20, 2020 and December
30,2020.
7. The business does not exist for the purpose of advancing partisan political activities or the business does not
directly lobby federal or state officials, defined as having had a registered lobbyist at any point during 2020.
8. Business/Organization has 100 or fewer employees as of(Program Start Date),2020.
a. Businesses/Organizations with 101-250 employees will become eligible for funding after(2 weeks of
Start Date),2020.
b. All Small Businesses/Organizations(those with fewer than 500 employees)will be eligible from(4 weeks
from Start Date),2020 until the close of this program.
9. Business/Organization has a business address in Meridian city limits, as reflected in the registry of the Idaho
Secretary of State.
10. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and regulations.
2.2 ELIGIBLE USE OF FUNDS
The following items are eligible expenses under the MSBG program:
• Operating capital for leasing space or mortgage interest(lease agreement or loan document must have been signed
before February 15,2020),insurance and/or utilities, staff salaries(but not owner salaries).
• Expenses caused by COVID-19 related incidents or decisions, including but not limited to: local closure orders,
social distancing requirements, increased costs, disrupted supply network, etc.
• COVID-19 related expenditures to purchase inventory, supplies, accounting and inventory software,PPE for
employees or customers, furniture, fixtures, and equipment.
• Payroll or benefits expenses for employees whose work duties are substantially dedicated to mitigating or
responding to the COVID-19 public health emergency.
• Measures to support social distancing or safety to combat COVID-19.
• Purchase of equipment to support social distancing or safety measures to combat COVID-19.
• Cleaning and sanitation supplies to adhere to CDC guidelines for disinfecting spaces.
• Personal Protective Equipment(PPE)needs to operate safety.
• Other adjustments required to adhere to COVID-19 social distancing standards.
• Testing costs for employees for COVID-19.
2.3 INELIGIBLE USE OF FUNDS
MSBG funds cannot be used for any of the following expenditures:
• Expenses incurred prior to June 20,2020 or after December 30,2020.
• Purposes for which an entity has received funding from any other emergency COVID-19 grant program;
• Repayment of non-business debt, such as personal credit cards, for purchases not associated with the business.
• Personal expenses such as buying a new family car,making home mortgage payments or funding repairs or
improvements to a participant's home.
• Installation of equipment(including construction,renovations,alterations, and repairs not limited to painting or
decorating).
• Direct financing to political activities or paying off taxes or fines.
• Purchase personal items or support other businesses in which the applicant may have an interest.
• Damages or loss of business covered by insurance.
• Reimbursement to donors for donated items or services.
• Workforce bonuses other than hazard pay or overtime.
Meridian Municipal Grant Program Page 2 of 11 page 173
irem#�o. DRAFT
• Severance pay.
• Legal settlements.
3.0 PROGRAM ADMINISTRATION
The City of Meridian Economic Development Division will administer the MSBG program, including:
• Market the Municipal Small Business Grant program
• Accept and process applications
• Review grant requests and accompanying documentation
• Ensure compliance with program guidelines
• Approve applications and ensure execution of Grantee Agreement
• Process qualifying grant payment requests through CFAC
• Ensure timely disbursement of funds
• Maintain records outlined in Grantee Agreement
• Coordinate processing of grant payments and general City accounting
Application Process
Applicants must complete the City of Meridian application,Form IDA-20. Completed applications and all required
eligible expense documentation will be submitted through the City's Community Development Department online
Neighborly grant management system.
Applications will be processed and considered in the order in which they are received, and grants will be awarded to
eligible grantees on a first come, first served basis.
The City will evaluate applications based on eligibility and adherence with Federal and State and City program guidelines,
as well as a risk analysis based on year-to-date profit and loss statement and business impacts and projections.
The City will submit qualifying applications from eligible Businesses/Organizations through the Idaho State,Local,and
Tribal Community Support Municipal Small Business Grant Portal. Denials of applications will be based on the
parameters and qualifications as stated in the Idaho Rebounds—Municipal Small Business Grant Program Description and
Guidance, and the U.S. Treasury's Coronavirus Relief Fund Guidance for State,Territorial,Local, and Tribal
Governments, and risk-based analysis.
Records submitted for the purposes of applying for or receiving MSBG funds are public records subject to disclosure by
the City of Meridian and/or State of Idaho pursuant to those agencies' respective obligations to comply with the Idaho
Public Records Act("IPRA"). All personal and business financial information will be kept confidential to the extent
permitted by law. Other information,including the name of the Business/Organization and the amount of grant funds
received will be identified on the transparent.idaho.gov website and on the City of Meridian's Economic Development
webpage, and may be disclosed upon request in accordance with the Idaho Public Records Act.
Disbursement of Funds,Verification of Eligible Expenditures
Funds will be disbursed within 14 days of approval of application by the City of Meridian and the State of Idaho.
(Grantees will be required to complete and submit a Grantee Agreement and W-9 form prior to release of funds.)
Approved applicants will submit a report and documentation of eligible expenses on a monthly basis to the Meridian
Economic Development staff. Final documentation must be received by January 15,2021. Financial report and
documentation shall include,but is not limited to: IRS filings, Idaho Department of Labor Withholdings,third parry
payroll,third party invoices; mortgage/lease information; construction estimates/bids; and/or other documentation as
deemed necessary to verify expenses.
City staff will review expense report and documentation to ensure adherence to the application, and parameters and
qualifications as identified by the US Treasury and Idaho rebounds guidance.
Any expenditure determined to be ineligible must be repaid to the City within 30 days of written notification.
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 174
Phone 208-489-0529 . Fax 208-884-8i19 . www.meridiancity.org
item#�o. DRAFT
Application for Meridian Municipal Small Business Grant Program
Applicants shall complete and upload all required documentation:
• Application for Meridian Municipal Small Business Grant Program
• Idaho Rebounds Identity Information Form(IDA-20)
• Year-to-Date Profit and Loss Statements
• Qualifying expense receipts and/or quotes and bids
• Successful applicants will also be required to execute a Grantee Agreement prior to release of funds.
Business/Organization Name:
Business/Organization SSN or EIN:
Business/Organization DUNS:
Business/Organization CAGE Code:
Type of Entity(per Idaho Secretary of State, e.g.,LLC,Partnership, etc.):
Applicant Name/Affiliation:
Business/Organization Address:
Business Phone:
Applicant email:
Business/Organization Financials
Provide 2020 Year-to-Date Profit and Loss Statements
How have your BusinessVOrganization revenues been impacted by COVID-19?
No Change/Increase Decreased 51 —75%
Decreased 1 —30% Decreased 76— 100%
Decreased 31 —50%
These changes are anticipated to be: Temporary Permanent Unknown at this time
Number of Full Time Equivalent Employees February 15,2020: Today:
Impacts from COVID-19 are primarily the result of:
Distancing Requirements Employees' personal/family illness and/or responsibility
Required Reduction/Closure Other,Please Specify Below:
Reduced Revenues
Expenditure Summary:
Reimbursement Items Amount $ :
Item#1
Item#2
Item#3
Item#4
Item#5
Total(not to exceed$10,000)
I understand the City of Meridian will rely on this application and certifications, also attested to in Form IDA-20, as a
material representation in making a disbursement of funds to the applying entity.
I understand and it is my intent to conduct and process this application by electronic means and providing my signature by
electronic means below satisfies all legal effect and enforceability as required by applicable law.
I therefore, certify that all information submitted in this request is true and accurate.
Mayor's Office - 33 E. Broadway Avenue, Meridian, ID 83642 Page 175
Phone 208-489-0529 - Fax 208-884-8i19 - www.meridiancity.org
ttem#�o. DRAFT
Signature:
Date:
Applications are not considered complete until all required documents are executed and received.
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 176
Phone 208-489-0529 . Fax 208-884-8iig . www.meridiancity.org
ttem#�o. DRAFT
Attachment B
FORM IDA-20
IaAHO
REBOUND
Identity Information;
Please enter your official business€mpinyee Idewifrcation Number IEIN'and the offidal brskkeuf�ame you have registered with
the Idaho Secretary of State.The business must have a valid and Iegat Employee rdenti Cation Number JEINJ to be eligible for the
grant.
offrcial Busloass Name: Employee Identifiration Number JEIN):
Business owners Uanw:
Affected Business Address:
City of Operations: (aunty of operations: zip-Cade of Operations:
I hawe the authority on behalf afthe applicant business to request the small business grant.
Print Name:
Grant Request Details
select the best match far ya ur business industry
small Business Requested Amount: How many em ployees da n VOUr business hare#
Briefly Describe how COVID-19 has affected your business and your planned use arf the funds.
Have you received funds from any other 0DV1D-1!R related grant?
If}yes,please select all programs yarr have received support from:
Personnel Prutectian Prognsm(PPP) SBA-EmNxriic Injury Apsishence Pragrem Idaho
FEMA-CDVID-19 Suppert Grants Rebounds Cash Grants far SmaE Bwiaezes
ltSDA-Coronauiras FoodAss6tenae Prasrem
otbes:
Is your husiness domiciled fn Idaho?
FORM:IDA-26-Murilc�Asmug BLSO-2669rant
V-07-21-21326
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 177
Phone 208-48g-o52g . Fax 208-884-8iig . www.meridiancity.org
►tem#�o. DRAFT
IDAHUL
REBOUND
By digitally signing below,I attest the fallowktg.
L I understand the State of Idaho will rely on this apphEation and oertil5ratiions 3&a material representation
in making a disbursement of funds to the appfying entity_
2 I ter4ilff the fiAlowing!
The grant's use is for necessary expenditures Incurred due to the pubdl€health emergency wrlth respect to
the toronavirus dlsease 2 14 fMnD-19),Induddng local closure orders;
Expenses have been Incurred durkV the period that tseg7ns as June 21)r 2b2a,and ends on becember 30r
MM,arfar bminesves who did notquallfy for prewlous CARES Art funding;
The grant hinds use has nat been €nvered or felmbursed lyy any other federal of state grant Funds
received pursuant to this certlficatlon comim be used for expenditures for w hkh an enticy has receWed
funding from any other emergency COVID-19 or other federal and state funds,
Thatno owner af 2 or morevf the business is Incarcerated,on parader orwrithintbe last SyearsfUrarry
felony has been€onwlcted,pleaded gvllty,pleaded nolo conterrdere,or been planed on any farm of
probation;
The brumes does nat erlst far the purpose of adwwtEIng partELan poi ical aoMies or the btalnem does
not dIFeL it lobby federal ar state offtclalsr defined as hawing had a registered lnbbytst at any point during
2M
3_ Funds provided fror n the State of Idaho pursuant to tlhks certification must adltere t0 affitial federal
guldartce issued or to be issued on what constitutes a necessary expenditure_Any funds used in any manner
that does not adhere to official federal guidance s#yail be returned to the State of Idaho_
4. Arvy business receiving funds pursuant to this certification shah retain dacurrtentation otall uses of the
fundsr including but not limited to inv*ltos and/or tales receipts_Such dOcJmefA8fiuF1 thaq be produced to the
State of Idaho if r2ques#ed_AddAtionailyr uniform reports may be requested and if requFested shall be provided
to the State of Idaho to enSUCE the retelpt,disbursement,and use of federal funds is in allgnmen t with federal
law.
5_ All grdnts submitted through this portal and approved by the committee will be reported publicly on
Transparena.ldaho.gov-It is the responsibility of the app4itant to ensure the protection of sensitive data prior
to the data being sUhmltted for review byCFAC_
I understand and A is mV intent to conduct and protess this application bylelecitrontc means,and pray cling rely
signature byelettranlc means below Satlsfies A legal effect and enforceability as required by apppoahle law.
I thereforer certify that ail informatkm submitted In this request is true and accurate.
Signature:
Date: Phone:
F RU:o,,so.Wmk"8met err:,nes c;,a,r
V-07.21.2dS0
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 178
Phone 208-489-0529 . Fax 208-884-811g . www.meridiancity.org
item#�o. DRAFT
Attachment C
Grantee Agreement
SAMPLE GRANTEE AGREEMENT
AGREEMENT BETWEEN CITY OF MERIDIAN AND
GRANTEE NAME
FOR IDAHO REBOUNDS—MUNICIPAL SMALL BUSINESS GRANT FUNDS
This Agreement is entered into this day of , 2020 by and between the City of
Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and GRANTEE
NAME, a TYPE OF ORG PER SECRETARY OF STATE organized under the laws of the state of Idaho
("Grantee").
WHEREAS, having received federal financial assistance, as such term is defined in 2 CFR § 200.40,
from the Coronavirus Relief Fund, designated within Title V, section 5001 of the Coronavirus Aid, Relief, and
Economic Security Act, P.L. 116-136, 42 U.S.C. § 601 et seq. (the "CARES Act"), the Governor's Coronavirus
Financial Advisory Committee ("CFAC") created the Idaho Rebounds—Municipal Small Business Grant
("MSBG")to help local businesses and organizations affected by COVID-19 pandemic, enabling cities and
counties to provide aid within their community, including by the provision of economic support to those
suffering from employment or business interruptions due to COVID-19-related business closures or limitations;
and
WHEREAS,pursuant to the approval of CFAC at its meeting on DATE, City seeks to disburse MSBG funds to
Meridian small businesses for the reimbursement of expenses incurred due to the COVID-19 pandemic, as set forth in
Title V, section 5001 of the CARES Act; Idaho Governor's Executive Order Nos. 2020-07, 2020-08, and 2020-08A;U.S.
Treasury's Coronavirus Relief Fund Guidance for State,Territorial,Local, and Tribal Governments(Dated June 30,
2020); Idaho Rebounds—Municipal Small Business Grant Program Description and Guidance; and the City's MSBG
program guidelines (collectively, "MSBG Rules"); and
WHEREAS,Grantee submitted to City a complete application, including all related materials, set forth in Exhibit
A hereto; and City and Grantee wish to enter into a cooperative agreement for the investment of MSBG funds for
the purposes described therein;
NOW,THEREFORE,in consideration of the mutual covenants of the parties,the Parties agree as follows:
I. STATEMENT OF WORK
A. Activities. Grantee shall use City's MSBG funds in an amount not to exceed AMOUNT($AMOUNT), for the
expenses set forth in Grantee's application, as set forth in Exhibit A. Grantee shall utilize MSBG funds granted
hereunder in a manner consistent with Grantee's application,this Agreement, and the MSBG Rules.
B. Current eligibility.Grantee certifies that Grantee is eligible to receive MSBG funds, and that Grantee meets each of
the following criteria:
1. Grantee has AMOUNT or fewer employees.
2. Grantee is a business operating in the City of Meridian,Idaho city limits.
3. Grantee has an official EIN.
4. Grantee has a Dun&Bradstreet(DUNS)number.
5. Grantee is an Idaho-domiciled business.
6. Grantee is not federally debarred from receiving funds.
7. Grantee has incurred expense caused by COVID-19 related incidents, decisions,or qualified business interruption
(e.g., local closure orders,need for personal protective equipment, social distancing requirements, increa
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 179
Phone 208-489-0529 . Fax 208-884-8i19 . www.meridiancity.org
item#�o. DRAFT
disrupted supply network, etc.).
8. The expenses for which the MSBG funds are awarded were incurred between June 20,2020 and December 30,
2020.
9. Grantee has not received funds for the expenses for which the MSBG funds are awarded from other COVID-19
grant programs.
10. Grantee does not exist for the purpose of advancing partisan political activities or the business does not directly
lobby federal or state officials, defined as having had a registered lobbyist at any point during 2020.
11. Grantee is compliant in all respects with all COVID-19 related orders, laws, ordinances, and regulations.
C. Ongoing eligibility; duplication of benefits. Grantee shall notify City immediately if, for any reason, Grantee no
longer qualifies for MSBG funds due to a change in compliance with one or more of the enumerated eligibility
criteria. If Grantee receives or applies for other funding sources for the expenses described in this Agreement,
Grantee shall immediately notify the City's Economic Development Administrator.
D. Reimbursement Procedures. City shall provide to Grantee the MSBG funds awarded for the expenses set forth in
Grantee's application, as set forth in Exhibit A,up to ten thousand dollars($10,000.00),within thirty(30) days of
receipt of the specified funds by City.
E. Disclosure and retention of records. Grantee acknowledges and understands that records submitted for the purposes
of applying for MSBG funds; compliance with the terms of this Agreement or law; and/or audit by City, State, or
federal agency shall be public records subject to disclosure by City and/or State pursuant to such agencies' respective
obligations to comply with the Idaho Public Records Act("IPRA"), and may be posted online by the State of Idaho.
Insofar as such records are exempt from disclosure under IPRA or other provision of law, City shall make reasonable
efforts to avoid and/or prevent their disclosure. Grantee shall retain all records pertinent to the expenditures incurred
under this Agreement for a period of five(5)years after completion of all activities funded under this Agreement. The
name of the business and the amount of grant funds received will be identified on the transparent.idaho.gov website
and on the City of Meridian's Economic Development webpage, and may be disclosed upon request in accordance
with the Idaho Public Records Act.
II. GENERAL CONDITIONS
A. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed
communicated when personally served, or mailed in the United States mail,addressed as follows:
If to City: If to Grantee:
City of Meridian ORGANIZATION
Attn: Economic Development Administrator ATTN:NAME, TITLE
33 E. Broadway Avenue ADDRESS
Meridian,Idaho 83642 ADDRESS
Either party may change its authorized representative and/or address for the purpose of this paragraph by giving
written notice of such change to the other party in the manner herein provided.
B. Indemnity. Grantee,and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or
invitees shall hold harmless, defend and indemnify City from and for all losses,claims, actions, liabilities, and/or
judgments for: damages or injury to persons or property and/or losses and expenses caused or incurred by Grantee
and/or its employees, agents, contractors,officials,officers, servants, guests, and/or invitees; and other costs,
including litigation costs and attorneys' fees,arising out of,resulting from,or in connection with the performance of
this Agreement and not caused by or arising out of the tortious conduct of City or any employee, contractor,or agent
thereof. Grantee acknowledges that participation in this program carries risks, some of which may be unknown, and
does agree to assume all such known or unknown risks.
C. Uniform compliance requirements. Grantee shall comply with applicable uniform administrative requirements, cost
principles, and audit requirements for federal awards, as described in 2 CFR§§ 200 et. seq. This includes,without
limitation:
1. Grantee is prohibited from contracting with any party that is suspended or debarred, i.e., listed on the government
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 180
Phone 208-489-0529 . Fax 208-884-8iig . www.meridiancity.org
Item#10. DRAFT
wide exclusions in the System for Award Management(2 CFR Part 200,Appendix II, section(H).
2. Grantee must take all necessary affirmative steps to assure that small businesses,minority businesses,women's
business enterprises,and labor surplus area firms are used when possible(2 CFR§ 200.321).
3. If Grantee enters into a contract with a small business firm or nonprofit organization regarding the substitution of
parties, assignment or performance of experimental, developmental, or research work, Grantee must comply with
the requirements of 37 CFR Part 401,"Rights to Inventions Made by Nonprofit Organizations and Small Business
Firms Under Government Grants, Contracts and Cooperative Agreements"(2 CFR Part 200,Appendix II, section
(F))•
4. Grantee shall not use MSBG funds for lobbying,political activities,or influencing or attempting to influence an
officer or employee of any government agency(2 CFR Part 200,Appendix II, section(I); 31 U.S.C. § 1352; the
Hatch Act(Title V, Chapter 15,U.S.C.).
D. Nondiscrimination. Grantee will not discriminate against any employee or applicant for employment or services
because of race,color,creed,religion, ancestry,national origin, sex, disability or other handicap, age,marital status or
status with regard to public assistance.
E. Termination. Either Party may terminate this Agreement for cause by providing written notice to the other of the
basis of termination. The defaulting Party shall have five(5)days to cure the deficiency or non-compliance. If the
deficiency or non-compliance is not cured within this time period,the other Party shall terminate this Agreement for
cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare
Grantee ineligible for any further participation in City grant programming.
1. Termination for convenience. Either party may terminate this Agreement by, at least thirty(30) days before the
effective date of such termination, giving written notice to the other party of such termination and specifying the
effective date thereof.
2. Termination for cause. Termination of this Agreement, in whole or in part,may occur for cause,which shall
include,but shall not be limited to,the following:
a. Failure to comply with any provision of this Agreement,the MSBG Rules,or any rule,regulation, statute,
executive order,or U.S. Treasury or CFAC guideline,policy or directive as may become applicable at any
time;
b. Failure to fulfill in a timely and proper manner its obligations under this Agreement;
c. Improper use of funds provided under this Agreement; or
d. Submission of receipts,reports, or documents that are incorrect or incomplete in any material respect.
F. Repayment. In the event of termination for cause attributable to Grantee's acts or omissions, Grantee shall,within
fourteen(14)days of City's demand,reimburse City for all MSBG funds disbursed.
G. Assignment. Grantee shall not assign or transfer any interest in this agreement without prior written consent of City.
H. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall
not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy
hereunder may be asserted at any time,notwithstanding delay in enforcement.
I. Compliance with law. Throughout the course of this Agreement,Grantee shall comply with any and all applicable
federal, state, and local laws.
J. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits
were set forth in their entirety herein.
K. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other
agreements or understandings, oral or written,whether previous to the execution hereof or contemporaneous herewith.
The parties hereto may amend this Agreement at any time provided that such amendments are executed in writing,
approved by City's governing body, and signed by a duly authorized representative of each party.
Mayor's Office - 33 E. Broadway Avenue, Meridian, ID 83642 Page 181
Phone 208-489-0529 . Fax 208-884-8iig . www.meridiancity.org
item#�o. DRAFT
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers to be
effective as of the day and year first above written.
GRANTEE:
ORGANIZATION NAME
NAME, TITLE
CITY:
City of Meridian Attest:
By: Robert E. Simison,Mayor Chris Johnson, City Clerk
EXHIBIT A: GRANTEE'S APPLICATION
Mayor's Office . 33 E. Broadway Avenue, Meridian, ID 83642 Page 182
Phone 208-489-0529 . Fax 208-884-8iig . www.meridiancity.org
Item#11.
E IDIAN
'aAHO
AGENDA ITEM
ITEM TOPIC: Police Department: Discussion of Proposed Updates to Ordinance
Provisions Regarding Disqualifying Criminal Convictions for Mobile Sales Unit Licenses and
Vehicle Immobilization Licenses
Page 183
Item#11.
C� fIEN ,
IN4,
IDAHG-.
MEMO TO CITY COUNCIL
Request to Include Topic on the City Council Agenda
From: Lt. Shawn Harper/ Police Meeting Date: September, 22 2020
Presenter: Lt. Shawn Harper Estimated Time: (15 min speaking)
Topic: Discussion of proposed updates to ordinance provisions regarding disqualifying
criminal convictions for mobile sales unit licenses and vehicle immobilization
licenses
Recommended Council Action:
Second review of suggested updates and discussion
Background:
Upon a close review of the mobile sales unit licenses (MSU) ordinance by police and legal staff it
was determined that the language in regards to denials of such licenses needed to be revised to
make sure the reasons for denial were current and rational but with the safety to the public still
being paramount.
The denial language in the vehicle immobilization ordinance was also revised to match that of the
MSU language for consistency purposes as both ordinance involved direct contact with citizens.
The most recent changes were made after receiving input from council on the August 25th
meeting.
Page 184
Item#11.
RAFT • 9/22/20
Section 1. That Meridian City Code section 3-4-2(A)(5)(d) shall be amended as follows:
3-4-2: MOBILE SALES UNITS:
A. License and/or Permit Requirements: It shall be unlawful for any person to operate, allow
the operation of, or act as a mobile sales unit without each and all of the following licenses,
permits, and/or certifications:
5. A City of Meridian mobile sales unit license.
d. The city clerk shall deny an application for a mobile sales unit license where:
(1) The application is incomplete or required application materials or fees have not been
submitted within thirty(30) days from receipt of a partial application;
(2) Investigation of such application or application materials reveals that provided
information is invalid, false, or incomplete;
(3) The ., 1;..„ a t has been ..toll e fi
l�
preeeding the date of the applieation.
insufanee within the five (5) years preeeding the date of submission e
appliea4ion, exeept that sueh eefwietiefi shall not be gr-ottnds for-denial where t-h-e
applieant does not seek to operate a metef vehiele while operating or-aeting as a
mobile sales tmit.
(G) izr misdemeanor-Ehar-•e ofdriving under-the inflcienee of aleehr el eF mugs
within the five (5) years pr-eeeding the date of s4mission of the appheation, or-a
felony eha-Fge of driving under-the in4uenee of aleeheor-d-dgs within the tom,
eetwietion shall not be g-Founds for-denial where the appheant does not seek to
oper-a4e a motor-vehiele while operating or-aeting as a mobile sales tm
(z) Any misdemeanor-ehar-ge involving theft or-fiFaud within the five (5) years
pr-eeeding the date of sttbmission of the appheation, or-any felony ehar-ge of theft
f;-.,,,.1 within the fifteen (1 5) year-s pr-eeo. ing the date of'submission of the
t' emea-n,•f iirgc-^vr-battery,-assault,-dvmcscrc-vcrcc r
harassment,telephone stalking,
battery, or-violation of a pr-eteefive order-within the five
(5) years pr-eeeding the date of submission of the appheation, or-a felony ehar-ge
of > > telephone hafassmen4, stalking,
or-
violation of a pr-eteefive order-within the ten (10) years pr-eeeding the date 0
siAmission of the appheation.
(F)An, iw.o ; Wing, or- e med to, fire-arms or-other-weapons.
> ,
and/or-other-vulner-able persons.-
Page 185
Item#11.
RAFT • 9/22/20
(14) An -1ving, or-related to, prostitution, indecent exposure, obscene
(!)An!, I,Y,o ; ,,.,1 -1 elated to, ,7,ugs or;1heit s4$tanees.
(4) The applieant is or-a4 any tifne has been r-equir-ed by any law or-legal ofdef:to Fegi
as a sex offender.
(3) Within the five (5) years preceding the date of submission of the application, the
,qpplicant has been convicted of, or has completed a sentence of incarceration for, any of
the following crimes, or any probation or parole violation related to such conviction:
(A)A violation of any provision of this chapter.
(B) Any misdemeanor charge involving theft or fraud, except that a conviction of,
or completion of a sentence of incarceration for, petit theft shall not be grounds
for denial.
(C)Any misdemeanor charge of battery, assault, domestic battery or assault,
ele hone harassmenA[SHII, stalking, or violation of a protective order.
11(6)A[SH21ny misdemeanor charge involving,or related to,a child or children,elderly
persons, and/or other vulnerable persons, except that a conviction of, or
completion of a sentence of incarceration for, a first offense misdemeanor charge
of injury to child shall not be grounds for denial.
(E) Any crime involving, or related to,use of or possession of drugs or illicit
substances.
(4) Within the ten(10) years preceding the date of submission of the application, the
applicant has been convicted of, or has completed a sentence of incarceration for, any of
the following crimes, or any probation or parole violation related to such conviction:
(A) an,, felony charge of theft or fraud.
(B) An. fly charge of battery, assault, domestic battery or assault, telephone
harassment, stalking, or violation of a protective order.
(C)An. fey crime involving, or related to, a child or children, elderly persons,
and/or other vulnerable persons, except that a conviction for a felony sex crime
shall disqualif thepplicant as set forth below.
(5)At an.. t�preceding the date of submission of the application, the applicant has
been convicted of any of the following crimes:
(A)Any charge involving, or related to firearms or other weapons, except that a
conviction related to carrying a concealed weapon shall not be grounds for denial.
(B) Any charge involving, or related to a crime against any person, whether minor
or adult, involving, or related to, sexual abuse, sexual assault, prostitution,
indecent exposure, obscene conduct, or any other sexual conduct or activity_
(C) Murder; manslaughter; rape; kidnapping; robbery; arson; fraud; or
manufacturing, delivery, or trafficking drugs or illicit substance(s).
(D) Any crime resulting in the requirement by any law or legal order that the
applicant register as a sex offender.
Section 2. That Meridian City Code section 3-3-2(C) shall be amended as follows:
Page 186
Item#11.
RAFT • 9/22/20
C. Denial: The City Clerk shall deny an application for a vehicle immobilization license where:
1. The application is incomplete;
2. The applicant is under eighteen (18) years of age;
3. Investigation of such application or application materials reveals that provided
information is invalid, false, or incomplete; or
4. The n pl;ee„t has been e ete,a of any of the following-..
. . f this ehapter within the five (5) years preeeding
the ante ..f s„1 m-is'-sio of then p., OVnf;
L�T n violation o fan, � e liele immobilization ithin theme
U - 4
(5) years e. ing tle .ante off-submission of appliea4ion.
4io
e. 1?eekless driving, eluding e oliee offieer, r failure tom, mee ;tl;,,
the five (5) years �7vdin the d 4e of n„b.miss;on of 41,^o, applieation.
dC. A rn17 T+�ea�ehar e `.f driving nder-t�" T+nee of al+e1,ol or [rugs
�aav
within the five (5) years preeeding the date of s4mission of the applieation, or a
felony eh me of'driving under the i fl„enee of nl..ehal or drugs within the 40,E
(10) years preeedin the .ante of's,,b.miss;on of applieation.
tio
e. Any misdemeanor eh rge involving theft or fraud within the five (5) years
preeeding the da4e of submission of the applieation, or any felony eharge of theft
r fi;aud within the fifteen (1 5) years preee. ing the .ante of'submission of t e
upr l;ccn nt• .
prrivrr.
f A fnisd€'mEz'1ner ehargcvf ba4tefy, assault, d ernestie battery of—as`.r
harassment,telephone stalking,
battery, or violation of a preteetive order-within the five
(5) years preeeding the date of submission of the appheation, of:a f;alony eharge
of assatift, > telephone harassment, stalking,
violation of n preteetive order-within the ten (1 0) years preee. ing the .ante 0
submission of the appheation.
gay eri involving, o rued to, firearms or-other weapons..
h. Any erime > of related to, hild > >
other vulnerable per-sons.
> or related to, prosfitu4ien, indeeent expestffe,
obseeffe
,,.uetor-other sexual a ,,duet o etiy .t y
> or related to, drugs of i1heit substanees.
lk. The applicant is or any time has been-required by any law or-legal order to
register-as a sex offenden
4. Within the five (5)years preceding the date of submission of the application, the
applicant has been convicted of, or has completed a sentence of incarceration for, any of
the following crimes, or any probation or parole violation related to such conviction:
(A)A violation of any provision of this chapter.
(B) Any misdemeanor charge involving theft or fraud, except that a conviction of,
or completion of a sentence of incarceration for, petit theft shall not be grounds
for denial.
Page 187
Item#11.
RAFT • 9/22/20
(C) Any misdemeanor charge of battery, assault, domestic battery or assault,
telephone harassment, stalking, or violation of a protective order.
(D)Any misdemeanor charge involving, or related to, a child or children, elderly
persons, and/or other vulnerable persons, except that a conviction of, or
completion of a sentence of incarceration for, a first offense misdemeanor charge
of injury to child shall not be grounds for denial.
(E) Any crime involving, or related to, use of or possession of drugs or illicit
substances.
5. Within the ten 00) years preceding the date of submission of the application, the
applicant has been convicted of, or has completed a sentence of incarceration for, any of
the following crimes, or any probation or parole violation related to such conviction:
(A) any felony charge of theft or fraud.
(B) Any felony charge of battery, assault, domestic battery or assault, telephone
harassment, stalking, or violation of a protective order.
(C) Any felony crime involving, or related to, a child or children, elderly_persons,
and/or other vulnerable persons, except that a conviction for a felony sex crime
shall disqualify the applicant as set forth below.
6. At any time preceding the date of submission of the application, the applicant has been
convicted of any of the following crimes:
(A) Any charge involving, or related to firearms or other weapons, except that a
conviction related to carrying a concealed weapon shall not be grounds for denial.
(B) Any charge involving, or related to a crime against any person, whether minor
or adult, involving, or related to, sexual abuse, sexual assault, prostitution,
indecent exposure, obscene conduct, or any other sexual conduct or activity.
(C)Murder; manslaughter; rape; kidnapping; robbery; arson; fraud; or
manufacturing, delivery, or trafficking drugs or illicit substance(s).
(D) Any crime resulting in the requirement by any law or legal order that the
aqpplicant register as a sex offender.
Page 188