20-2221 Donation of Surplus Property Computer Equipment to West Ada Schools Item#12.
CITY OF MERIDIAN RESOLUTION NO. 20-2221
BY THE CITY COUNCIL:
BERNT, BORTON, CAVENER,
HOAGLUN, PERREAULT, STRADER
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF MERIDIAN,IDAHO,
SETTING FORTH CERTAIN FINDINGS AND PURPOSES TO DECLARE SURPLUS
PROPERTY AND AUTHORIZING THE DONATION OF CERTAIN COMPUTER AND
EQUIPMENT TO THE WEST ADA SCHOOL DISTRICT.
WHEREAS, it is in the best interest of the City of Meridian to declare that a certain
computers and equipment as attached in Exhibit"A" as surplus as these particular items are no longer
needed or used by the City of Meridian;
WHEREAS, the City of Meridian's purchasing policy allows surplus City property to be
donated to other agencies exempt from federal income tax under Section 501(c)(3) of the Internal
Revenue Code when the value of the property in question is of nominal value, that is, valued at less
than the cost of disposing of the property;
WHEREAS, the cost of maintaining the computer equipment would result in the unnecessary
expenditure of City funds; and
WHEREAS, the City of Meridian desires to donate the computer equipment listed in Exhibit
"A"to the West Ada School District, which are exempt from federal income tax under Section
501(c)(3) of the Internal Revenue Code.
NOW, THEREFORE,BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE
CITY OF MERIDIAN, IDAHO,AS FOLLOWS:
Section 1. That the Mayor and City Council hereby authorize and declare that certain
computers and equipment as attached hereto as Exhibit"A" are, surplus property.
Section 2. That the Mayor and City Council hereby authorizes the donation of the
computers and equipment listed on Exhibit"A"to the West Ada School District.
ADOPTED by the City Council of the City of Meridian, Idaho, this 1 Ith day of August, 2020.
APPROVED by the Mayor of the City of Meridian, Idaho, this lth day of August, 2020.
APPROVED: ATTEST:
By:
Mayor Robert E. Simison Chris Johnson, City Clerk
RESOLUTION FOR THE DONATION OF COMPUTER EQUIPMENT TO THE WEST ADA SCHOOL DISTRICT
Item#12.
DEPARTMENT
E IDIAN information Technology
DEPARTMENT CONTACT
CITY OF MERIDIAN Stephanie Olendorff
PROPERTY INFORMATION FORM
CITY TAG# DESCRIPTION LOCATION
See attached Computers IT
MODEL MANUFACTURER SERIAL/VIN#
See attached See attached See Attached
ACQUISITION DATE ORIGINAL COST VENDOR LIFESPAN
See Attached See attached See attached 5 years
Addition (No additional information required)
PROPERTY DISPOSAL AUTHORIZATION
DISPOSAL METHODS Give a brief description of how you plan on disposing the asset
Auction/Sell West Ada School District.
X Donation/Transfer
Trade In
Discard/Recycle
"Please remove all identifying logos prior to disposal
REASON FOR DISPOSAL OF PROPERTY
Items have been decomissioned.
CONDITION OF PROPERTY TO BE DISPOSED
Poor
(� 7/28/20
U�
Department Designee Approval Date
APPROVED 712$120
By Go tni Kluchen at 12:28 pm,Jul 28,2020
Fin Reviewed Date
(IL) 4--- ? aj
Mayor Approval U 1 Date
FOR FINANCE USE ONLY
FA# N/A GL Code: N/A
Resolution No.: 20-2221 Approved b Council Date:
Y 8-11-2020
Final Disposition of Property:
C:\Users\solendorff\Downloads\Property Information and Disposal Request Form_v2016(6) 1 of 2
Item#12.
Instructions for submitting Property Disposal Request:
A. Department will obtain a signature for approval of Department Designee.
B. Send to Finance Department(Accountant)for review and signature.
C. Finance(Accountant)will route to Mayor for approval if needed.
D. Finance(Accountant)will return a copy of the approved form to the Department so they can
proceed with disposal.
"The Department will remove all identifying logos prior to disposal.
*Any fixed assets that is to be disposed or sold without public notice,public sale,or at auction
must be authorized by City Council resolution prior to disposal or sale.
a. Finance(Accountant)will send copy of signed disposal request to Legal(Legal Services
Support Manager)and Department for Resolution draft. Department will coordinate with
Legal(Legal Services Support Manager);add Disposal Form and Resolution draft to next
available Council Agenda using Agenda Manager Software.
E. The Department will contact the auction company or donating agency to arrange pick up.
F. Once the property is disposed of, Finance will note on the form the Final Disposition of Property
and will delete item from the Fixed Asset Listing. Departments will note the disposition on their
Inventory Listing.
G. Finance will notify Legal to remove item from insurance policy
See Purchasing Policy for more information
See Disposal Flowchart for more information
C: Users\solendorff\Downloads\Property Information and Disposal Request Form_v2016(6) 2 of 2
Item#12.
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