Signs Etc. For Fabrication and Installation of Traffic Box Wraps PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION
OF VINYL TRAFFIC BOX WRAPS
This PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL
TRAFFIC BOX WRAPS ("Agreement") is made this 7th day of JulY , 2020 ("Effective Date"),
by and between the City of Meridian, a municipal corporation organized under the laws of the State of
Idaho ("City"), and Signs Etc., a general business corporation registered with the State of Idaho
("Vendor"). (City and Vendor may hereinafter be collectively referred to as "Parties.")
WHEREAS,the City desires that public art will be a component of the Meridian community
and to that end, the Meridian Arts Commission issued an Invitation for Quotation, seeking bids for
traffic box vinyl wrap fabrication and installation;
WHEREAS,Vendor submitted the quote attached hereto as Exhibit A ("Vendor's Quote"), and
was the lowest responsive and responsible bidder;
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants
herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
H.
Vendor shall design and fabricate and install at least five (5) vinyl traffic box wraps, in accordance
with all provisions of Vendor's Quote, including, without limitation, the general specifications set
forth on page 12 of Vendor's Quote. The quantity specified is based upon current known
requirements and is subject to increase if mutually agreeable to both Parties. Any such increase
will be governed by the terms and conditions of this Agreement and the Invitation for Quotation.
Vendor's Quote shall be valid for up to three (3)years. Any expansion of the quantity specified or
extension of the term of this Agreement shall be authorized by written addendum to this
Agreement.
III.COMPENSATION.
A. Amount. Payment to Vendor under this Agreement shall be five hundred twenty-four dollars
($524.00)per vinyl traffic box wrap installed. This amount shall constitute full compensation
for any and all services, materials, and costs to be furnished by Vendor.
B. Method of payment. Vendor shall provide City with an invoice for services and/or materials
provided,pursuant to the pricing and delivery schedule set forth on page 9 of Vendor's Quote,
which City shall pay within thirty (30) days of receipt. City shall not withhold any federal or
state income taxes or Social Security tax from any payment made by City to Vendor under the
terms and conditions of this Agreement. Payment of all taxes and other assessments on such
sums shall be the sole responsibility of Vendor.
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Meridian City Council Meeting Agenda July 7,2020— Page 469 of 814
IV.TIME OF PERFORMANCE.
A. Term of Agreement. The term of this Agreement shall begin on the Effective Date and except
as otherwise specified herein or earlier terminated by either Party by the method established
herein, shall expire on September 30, 2020.
B. Proof prior to fabrication. Prior to fabrication, in order to ensure compliance with the
general specifications and to obtain approval of formatting, Vendor shall provide a proof of
artwork formatting to City's Arts & Culture Coordinator. If the Arts & Culture Coordinator
finds that the depicted artwork or any portion or component thereof do not conform to the
specifications as described and depicted in Vendor's Quote or to reasonable aesthetic
considerations described by the Arts & Culture Coordinator, the Arts & Culture Coordinator
shall, within two (2)working days of receipt of the proof from Vendor,provide Vendor written
notice of the specific non-conformity and request that Vendor address the specified non-
conformity or aesthetic consideration. Vendor shall have two (2)working days to correct the
non-conformity and provide a corrected proof to the Arts & Culture Coordinator. If,upon
review of the corrected proof, the Arts & Culture Coordinator concludes that the proof remains
nonconforming, termination procedures may commence. City's failure to disapprove the proof
shall constitute presumptive approval of the Artwork as inspected.
C. Contact ACHD prior to installation. At least fourteen(14) days prior to installation of each
wrap, Vendor shall contact appropriate personnel at the Ada County Highway District
("ACHD")to notify ACHD of the scheduled date(s) of installation and location(s) at which
wrap(s)will be installed, and request that ACHD clean each signal box prior to installation.
Vendor shall follow all instructions provided by ACHD regarding installation.
V. MAINTENANCE AND REPAIR.
A. Warranty. Vendor shall warranty the vinyl wrap for one (1)year as specified in Vendor's
Quote. During such year, Vendor shall be fully responsible for all defects in materials and
during such year shall replace any defective wraps in a timely fashion at no cost to City, except
that during such year Vendor shall not be required to replace under this warranty a wrap that is
damaged by ACHD,by vandalism, or by an act of God. This provision shall survive the
termination or expiration of this Agreement.
B. Determination of need for replacement. In the first year following installation, City shall
make any and all determinations regarding whether the wrap requires replacement due to
defect. Vendor may be asked to provide input regarding such matter, but the decision regarding
the need for replacement shall be made by City. This provision shall survive the termination or
expiration of this Agreement.
VI.GENERAL PROVISIONS.
A. Ownership. Following installation, the vinyl wraps shall be owned by City.
B. Subcontracting or assignment of obligations. Vendor shall not subcontract or assign any of
Vendor's obligations under this Agreement.
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Meridian City Council Meeting Agenda July 7,2020— Page 470 of 814
C. Time of the essence. The Parties acknowledge and agree that time is strictly of the essence
with respect to this Agreement, and that the failure to timely perform any of the obligations
hereunder shall constitute a breach of, and a default under, this Agreement by the party so
failing to perform.
D. Indemnification. Throughout the term of this Agreement, and for one (1)year following
installation, Vendor shall indemnify, save, and hold harmless the City and any and all of its
employees, agents, volunteers, and/or elected officials from any and all losses, claims, and
judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by Vendor or Vendor's servants, agents, employees, guests, and/or
business invitees, attributable to Vendor's actions under this Agreement. This provision shall
survive the termination or expiration of this Agreement.
E. Waiver. Vendor waives any and all claims and recourse against City, including the right of
contribution for loss and damage to persons or property arising from, growing out of, or in any
way connected with or incident to Vendor's performance of this Agreement, whether such loss
or damage may be attributable to known or unknown conditions, except for liability arising out
of concurrent or sole negligence of City or its officers, agents or employees.
F. Insurance to be obtained by Vendor. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance of
the Artwork, each and all of the following:
1. General liability insurance. General liability insurance with a limit of not less than one
million dollars ($1,000,000.00)per each occurrence, combined single limit bodily injury
and property damage, covering the actions and omissions of Vendor and her employees,
agents, and/or workers in fabricating, transporting, and installing the Artwork and/or
components or materials thereof, including coverage for owned, non-owned, and hired
vehicles, as applicable.
2. Workers' compensation insurance. Vendor shall obtain and shall maintain, at Vendor's
own expense, from the Effective Date of this Agreement through City's Final Acceptance
of the Artwork, and throughout the course of this Agreement, workers' compensation
insurance, in an amount required by Oregon or Idaho law, whichever is higher, to cover any
and all persons employed by Vendor.
G. Proof of insurance. Vendor shall provide to City, within seven(7) days of the Effective Date
of this Agreement, written proof that Vendor has obtained all insurance required hereunder. If
any change is made to any insurance policy or coverage required under and/or obtained
pursuant to this Agreement, Vendor or Vendor's insurance agent shall notify City immediately.
On all insurance policies required under this agreement, such policies shall provide that they
may not be cancelled or reduced in coverage except upon thirty (30) days advance written
notice to all Parties. Any cancellation of insurance without appropriate replacement in the
amounts and terms set forth herein may constitute grounds for termination of the contract.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 3 of 7
Meridian City Council Meeting Agenda July 7,2020— Page 471 of 814
VII. TERMINATION.
A. Termination. If City determines that Vendor has failed to comply with any term or condition
of this Agreement, violated any of the covenants, agreements, and/or stipulations of this
Agreement, falsified any record or document required to be prepared under this Agreement,
engaged in fraud, dishonesty, or any other act of misconduct in the performance of this
Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material
obligations under this Agreement; the other Party shall have the right to terminate the
Agreement by giving written notice to the defaulting party of its intent to terminate, and shall
specify the grounds for termination. The defaulting party shall have seven(7) days after
receipt of such notice to cure the default. If the default is not cured within such period, this
Agreement shall be terminated upon mailing of written notice of such termination by the
terminating party.
1. Default by City. In the event of termination for non-performance or default by City, City
shall compensate Vendor for work actually completed by Vendor prior to the date of
written notice of termination and any additional services and materials actually performed
or supplied prior to the date of written notice of termination, less payments of compensation
previously made, not to exceed the total amount of compensation allowed hereunder.
2. Default by Vendor. In the event of termination for non-performance or default by Vendor,
except that caused by the death or incapacity of Vendor, all finished and unfinished
drawings, photographs, plans, timelines, and/or any and all other work products prepared
and submitted or prepared for submission under this Agreement shall, at City's option,
become City's property. Notwithstanding this provision, Vendor shall not be relieved of
any liability for damages sustained by City attributable to Vendor's default or breach of this
Agreement. City may reasonably withhold payments due until such time as the exact
amount of damages due to City from Vendor is determined. Vendor shall not be relieved of
liability to City for damages sustained by City by virtue of any breach or default of this
Agreement by Vendor. This provision shall survive the termination of this Agreement and
shall not relieve Vendor of liability to City for damages.
B. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement
shall not be construed as a waiver of a breach of the same or any other provision hereof.
VIII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Vendor is an independent
contractor and neither Vendor nor any officer, employee, subcontractor, assignee, or agent of
Vendor shall be deemed an employee, agent,joint venturer, or partner of City in any manner or
for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or
establishing the relationship of employer and employee between Vendor and City or between
Vendor and any official, agent, or employee of City. Both parties acknowledge that Vendor is
not an employee of City. Vendor shall retain the right to perform services for others during the
term of this Agreement. Specifically, without limitation, Vendor understands, acknowledges,
and agrees:
1. Vendor is free from actual and potential control by City in the provision of services under
this Agreement.
2. Vendor is engaged in an independently established trade, occupation, profession, or
business.
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS PAGE 4 of 7
Meridian City Council Meeting Agenda July 7,2020— Page 472 of 814
3. Vendor has the authority to hire subordinates.
4. Vendor owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Vendor shall comply with
any and all applicable federal, state, and local laws.
C. Non-Discrimination. Throughout the course of this Agreement, Vendor shall not discriminate
against any person as to race, creed, religion, sex, age, national origin, or any physical, mental,
or sensory handicap.
D. Entire Agreement. This Agreement constitutes the entire understanding between the Parties.
This Agreement supersedes any and all statements, promises, or inducements made by either
party, or agents of either party, whether oral or written, whether previous to the execution
hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged,
modified or altered except upon written agreement signed by both parties hereto.
E. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect
or establish any right or remedy under the terms and conditions of this Agreement, the
prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined
by a court of competent jurisdiction, in addition to any other relief awarded.
F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity,
interpretation,performance and enforcement of this Agreement. Venue shall be in the courts of
Ada County, Idaho.
G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of
any other remedy.
H. Severability. If any provision of this Agreement is found by a court of competent jurisdiction
to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected.
I. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
J. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed communicated
upon mailing by United States Mail or sending via e-mail, addressed as follows:
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 5 of 7
Meridian City Council Meeting Agenda July 7,2020— Page 473 of 814
Vendor: City:
Signs Etc. Audrey Belnap
Carter Little, President Arts & Culture Coordinator
910 E. Franklin Road, Suite 102 33 E. Broadway Ave.
Meridian ID 83642 Meridian ID 83642
208-887-8696 (208) 489-1399
carter@signsetcidaho.com abelnap@I-neridiancity.org
Either party may change its address for the purpose of this provision by giving written notice of
such change in the manner herein provided.
K. Exhibits. All exhibits to this Agreement, including the terms and conditions of Invitation for
Quotation, are incorporated by reference and made a part of hereof as if the exhibits were set
forth in their entirety herein. In the event of conflicting provisions, the provisions of this
Agreement shall prevail.
L. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this Agreement
by the persons referenced below prior to such ratification or approval shall not be construed as
proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective
Date first written above.
VENDOR:
Carter Little, President
Signs Etc.
CITY OF MERIDIAN:
BY: Attest:
-Robeff E:Simison, Mayor Chris Johnson, City Clerk
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC Box WRAPS PAGE 6 of 7
Meridian City Council Meeting Agenda July 7,2020— Page 474 of 814
EXHIBIT A
VENDOR QUOTE
PURCHASE AGREEMENT FOR FABRICATION AND INSTALLATION OF VINYL TRAFFIC BOX WRAPS PAGE 7 Of 7
Meridian City Council Meeting Agenda July 7,2020— Page 475 of 814
COMMISSIONS AND COMMITTEES SPECIALIST
33 East Broadway Ave. Ste. 104
Meridian, ID 83642
Meridian Commission (208) 489-0399
INVITATION FOR QUOTATION
CONTRACT SPECIFICATIONS FOR:
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
QUOTES MUST BE RECEIVED PRIOR TO 2:30 P.M.
J U LY 20, 2018
DELIVER TO:
COMMISSIONS AND COMMITTEES SPECIALIST
33 EAST BROADWAY AVENUE, STE 104
MERIDIAN, ID 83642
Prepared by Hillary Bodnar
Meridian City Council Meeting Agenda July 7,2020— Page 476 of 814
NAME AND ADDRESS OF VENDOR SUBMITTING QUOTE
NAME: G:C Vv Ercl ADDRESS: n/ l d r,pj--o r, K14, j le /y Z- .
DATE: J roc h o d
QUOTE TO QUOTES MUST BE RECEIVED BY THE
THE MERIDIAN ARTS COMMISSION COMMISSIONS AND COMMITTEES SPECIALIST
MERIDIAN, IDAHO 33 EAST BROADWAY AVE., STE 104
PRIOR TO 2:30 P.M. ON
JULY 20, 2018
FOR: TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
Name of Vendor ° � S F f� Telephone �� �gg 7 6 `��
Type of Business: [ ] Individual doing business under own name [dCorporation
[ ] Individual doing business using a firm name [ ] Partnership
[ ] Joint venture (Please attach Joint Venture Agreement)
[ ] LLC (Limited Liability Corporation
Business Address: I b i=<<���1,� S. 1°z , 1„"�.�'�Q; � , L Q�6�/ 2_
Street City State Zip Code
Business Email Address: C " S, 11is
To the Meridian Arts Commission:
The undersigned, as vendor, certifies under penalty of perjury that the only persons or parties
interested in this quote as principals are those named herein as vendor; that this quote is made without
collusion with any other person, firm, or corporation; that in submitting this he/she has examined the
"General Conditions and Instructions to vendors" and the specifications; that he/she proposes and
agrees if this quote is accepted, he/she will perform all the work and /or furnish all the materials specified
in the contract, in the manner and time therein prescribed, and according to the requirements as therein
set forth; and that he/she will take in full payment therefore, the prices set forth in the attached schedule.
Typed or Printed Name and Title Signature
Page 2 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 477 of 814
Address (if different than above business address)
Page 3 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 478 of 814
PROJECT DESCRIPTION
The Meridian Arts Commission is requesting quotations for TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION. The Meridian Arts Commission (MAC) intends to wrap at least
fifteen traffic boxes between August 2018 and July 2021. Artwork will already be selected and
approved by MAC and Meridian City Council. MAC intends to wrap multiple boxes each year, for
the next several years, as the budget allows. The Meridian Arts Commission reserves the right to
select an alternate vendor.
Meridian Arts Commission Representative
Hillary Bodnar, Commissions and Committees Specialist
33 East Broadway Ave
Meridian, ID 83642
(208)489-0399
mac@meridiancity.org
Any and all explanations desired by a respondent regarding the meaning or interpretation of this
Invitation for Quotation or any part thereof must be requested in writing and directed to the person
named as the Meridian Arts Commission Representative and in accordance with "Additional
Terms and Conditions (Quote Inquires). Violation(s) may be caused for rejection of the quote.
Dated: � ZC q
MERIDIAN ARTS COMMISSION
Hillary Bodn r7 mmk9lons and Committees Specialist
Page 4 of 12
a
Meridian City Council Meeting Agenda July 7,2020— Page 479 of 814
DECLARATION UNDER PENALTY OF PERJURY
PLEASE READ CAREFULLY BEFORE SIGNING
To be signed by authorized corporate officer or partner or individual submitting the QUOTE.
EXAMPLE
If vendor is: Sign:
1. An individual doing business........................ Your name only
Under own name.
2. An individual using a firm name.................... John Doe, an individual doing business as Blank Company
3. A partnership........................................... John Doe and Richard Roe, partners doing business as
Blank Company, by John Doe, Partner
4. A corporation........................................... Blank Company, by John Doe, Secretary(or other title)
CS 1 �� � T C. i A`1 r 14 I Pr- S .aC—,-1 V
Typed or Printed Name and Title Signature
9 1 o E Fr-a, 'in 4 . Is r- , 1 4 Z r Y?/z e, C g Z-
Address(if different than above business address)
FOR MERIDIAN ARTS COMMISSION USE ONLY
QUOTE was opened on or by above date.
QUOTE bond required: [ X] No [ ] Yes Amount$
Received: [ ] Cashiers or Certified Check drawn on a Idaho bank
[ ] Surety Bond
Commissions and Committees Specialist, Meridian Arts Commission
Page 5 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 480 of 814
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR
1. Quote must be submitted on the form provided by and made available at the office of the
Meridian Arts Commission's Commissions and Committees Specialist, Suite 104. All items
shall be filled in and the signatures of all persons signing shall be written.
Quotes shall be delivered to the Meridian Arts Commission Commissions and Committees
Specialist, 33 East Broadway Avenue, Ste. 104, Meridian, ID 83642 prior to 2:30 P.M. on
JULY 20, 2018. Quotes, received after that time will be returned unopened to the
respective vendor and will not be considered for evaluation.
Mistakes must be corrected and the correction inserted; correction must be initialed in ink
by the person signing the quote.
a) TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
b) JULY 20, 2018 (JULY 20)
2. Alternate quotes will NOT be considered unless otherwise stipulated.
3. The Meridian Arts Commission reserves the right to waive any informalities or minor
irregularities in connection with the quotes received.
4. If materials are proposed, they are to be newest and latest model in current production.
Used, remanufactured, shopworn, demonstrator, prototype or discontinued models are not
acceptable unless otherwise stipulated.
5. Within thirty (30) days after the quote due date, a contract may be awarded by the City to
the lowest responsive and responsible vendor, subject to the right of the City to reject all
quotes, as it may deem proper in its absolute discretion. The time for awarding a contract
may be extended at the sole discretion of the City. If required to evaluate quotes or for
such other purposes as the City may determine, unless the vendor objects to such
extension in writing with this quote.
6. The Meridian Arts Commission does not discriminate on the basis of race, religion, sex,
national origin, marital status, age, physical handicap, ownership by women or minorities or
sexual orientation.
SUBJECT TO PARAGRAPH 4 ABOVE, THE MERIDIAN ARTS COMMISSION MAY NOT
ACCEPT A QUOTE FAILING TO COMPLY WITH ANY OF THE ABOVE STATE
REQUIREMENTS.
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Meridian City Council Meeting Agenda July 7,2020— Page 481 of 814
DECLARATION UNDER PENALTY OF PERJURY
The undersigned declares: that he/she holds the position indicating below as a corporate Officer
or the owner or a partner in the business entity submitting this quote; that the undersigned is
informed of all relevant facts surrounding the preparation and submission of this quote, that the
undersigned knows and represents and warrants to the Meridian Arts Commission that this quote
is prepared and submitted without collusion with any other person, business entity, or corporation
with any interest in this quote.
i declare under penalty of perjury that the foregoing is true and correct.
CONTRACTOR/FIRM:
TITLE:
ADDRESS:
EMAIL ADDRESS: .( S�, 04-S E. Ed A
PHONE NUMBER:
DATE: `
ALL QUOTE RESPONSES MUST BE ACCOMPANIED
BY THIS EVIDENCE OF AUTHORITY TO SIGN
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Meridian City Council Meeting Agenda July 7,2020— Page 482 of 814
ADDITIONAL TERMS AND CONDITIONS
EXAMINATION OF CONTRACT DOCUMENTS
The vendors shall carefully examine the specifications, and satisfy themselves as to their
sufficiency, and shall not at any time after submission of the quote, dispute such
specifications and the directions explaining or interpreting them.
AWARD
The Meridian Arts Commission reserves the right to make an award on any item, group of
items in the aggregate to that/those lowest responsible contractors (s) whose quote (s) is/are
most responsive to the needs of the City.
EVALUATION (Inspection)
Materials and installation will be inspected before acceptance by an authorized
representative of the Meridian Arts Commission for workmanship, appearance, proper
functioning of all equipment and systems, and conformance to all other requirements of the
specifications. If deficiencies are found, it shall be the responsibility of the contractor to
replace for inspection and acceptance. Payment will not be made until corrective action has
been made.
QUANTITIES (Additions)
The quantity specified is based upon current known requirements and is subject to increase if
mutually agreeable to both parties. Any said increase will be governed by the same terms
and conditions of this Invitation for Quotation. The Meridian Arts Commission may wrap
multiple traffic boxes in upcoming years. The quotes herein may be referred to over the next
three years as the Meridian Arts Commission is able to support this project.
WARRANTY/ GUARANTEE
Contractor delivering equipment / goods against this specification shall guarantee that the
equipment / goods meet the minimum requirements set forth herein. If it is found that the
equipment/ goods delivered do not meet the minimum requirements of this specification, the
Contractor will be required to correct the same at the Contractor's expense.
3M
Brand names and numbers, when used, are for reference to indicate the character and
quality desired. Vendors may offer comparable "EQUAL" products unless expressly
prohibited herein. If necessary, the burden of proof and cost on analysis to determine
equality shall be that of the Contractor. If proposing an "EQUAL", please state name of
manufacturer, model, and part number, if applicable, and enclose descriptive literature.
PURCHASE AGREEMENT DOCUMENTS
A copy of the Notice Inviting Quotations, General Conditions and Instructions to Vendors,
Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or
Drawings, Vendor's Submittal, and any other related documents will remain on file in the
office of the City Arts & Culture Specialist. It is understood that these documents will form
the basis of the purchase agreement upon award of the contract. All materials or services
supplied by the Contractor shall be in conformance with all the specifications contained
Page 8 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 483 of 814
herein and shall be in compliance with any applicable Local, State, and Federal Laws and
regulations.
NON-COLLUSION STATEMENT
All vendors are hereby notified that, in the event a contract is awarded to a vendor whose
quote was made in collusion with other vendors for the same equipment, the resulting
contract is not enforceable against the awarding agency an may be void by that agency.
PUBLIC RECORDS
The Meridian Arts Commission is a public agency. All documents in its possession are public
records. QUOTES are public records and, except as noted below, will be available for
inspection and copying by any person. If any vendor claims any material to be exempt from
disclosure under the Idaho Public Records Law, the vendor will expressly agree to defend,
indemnify and hold harmless the Meridian Arts Commission from any claim or suit arising
from the City's refusal to disclose any such material. No such claim of exemption will be
valid or effective without such express agreement. The Meridian Arts Commission will take
reasonable efforts to protect any information marked "confidential" by the vendor, to the
extent permitted by the Idaho Public Records Law. Confidential information must be
submitted in a separate envelope, sealed and marked "Confidential Information" and will be
returned to the vendor upon request after the award of the contract. It is understood,
however, that the Meridian Arts Commission will have no liability for disclosure of such
information. Any proprietary or otherwise sensitive information contained in or with any
QUOTE is subject to potential disclosure.
QUOTE INQUIRIES
Questions, in written form, regarding this quote should be directed to:
Meridian Arts Commission, Clerk's Department, Attn: Hillary Bodnar, 33 East Broadway
Avenue, Ste. 104, Meridian, ID 83642. 1 mac@meridiancity.org ( 208-489-0422
PAYMENT AND INVOICING
Invoices, in duplicate, shall be mailed or delivered to:
Meridian Arts Commission, Clerk's Department, 33 East Broadway Avenue, Ste. 104,
Meridian, ID 83642
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Meridian City Council Meeting Agenda July 7,2020— Page 484 of 814
TRAFFIC BOX VINYL WRAP FABRICATION & INSTALLATION
PRICING AND DELIVERY SCHEDULE
QUANTITY DESCRIPTION UNIT AMOUNT
1 Template Prep & Proof of artwork formatting i
1 Art Preparation & Prepress, including artwork scan n C
Approx.52 sq/ft/box Two-mil 3M Controltac Graphic Film, Series 180_ S 3 c{ 3
Approx. 52 sq/ft/box Two-mil 3M Scotchcal Luster or Matte Overlaminate t�✓9.G j t je..
1 Installation of vinyl wraps
1 Installation of artist plaques
1 One year warranty due to defects in materials used
1 One year warranty on installation and/or workmanship
TOTAL QUOTE AMOUNT $
Total cost to include all labor, material, equipment, freight, insurance, travel, lodging, incidental,
and applicable taxes
F.O.B.
Prices shall be submitted F.O.B. Destination.
Certificate of Understanding
The undersigned represents and warrants that the undersigned has reviewed and understands the
plans, specifications and other documents, and the undersigned is satisfied with all conditions for
performance of the work.
The undersigned has checked carefully all the above figures and understands that the Meridian Arts
Commission will not be responsible for any errors or omissions on the part of the undersigned in
creating this quote.
CONTRACTOR/FIRM:
AUTHORIZED SIGNATURE: -2 ��
PRINTED OR TYPED NAME:
TITLE:
DATE: / z i,
DO NOT DETACH THIS SHEET- SUBMIT ENTIRE QUOTE PACKAGE AS YOUR QUOTE
Page 10 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 485 of 814
Meridian Commission
SPECIFICATIONS
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
JULY 2018
Page 11 of 12
Meridian City Council Meeting Agenda July 7,2020— Page 486 of 814
MERIDIAN ARTS COMMISSION
TRAFFIC BOX VINYL WRAP
FABRICATION & INSTALLATION
GENERAL SPECIFICATIONS
1. SCOPE
In accordance with The Meridian Arts Commission's (MAC) strategic plan and the
Meridian Art in Public Spaces Ordinance MAC intends to wrap five traffic boxes each
year for several years as part of their Traffic Box Community Art Project. Vendor
coordinates with Ada County Highway District once traffic box artwork and locations
are selected and installation dates are proposed. MAC, or a representative, is to
approve any and all formatting proofs prior to installation of the vinyl wrap. The City
reserves the right to select an alternate vendor.
I. The vendor will be responsible for any and all template preparation work
required to develop a proof of artwork formatting.
II. The vendor will provide said proof to the COMMISSIONS AND
COMMITTEES SPECIALIST to obtain approval.
Ill. The vendor will provide artwork preparation and prepress including, but
not limited to, scanning the original artwork to produce a high resolution
image to be used for fabrication of image on vinyl.
IV. The vendor will install the vinyl wraps at each project site including, but
not limited to large silver and small white Ada County Highway District
traffic control boxes.
V. The vendor will produce and install artist plaques at each project site.
2. MATERIALS USED
The vendor is required to use 2-mil 3M Controltac Graphic Film, Series 180 and 2-mil
3M Scotchcal Luster (or Matte) Overlaminate or EQUALS for fabrication and
installation. Approximately 52 sq./ft. is required for each average traffic box wrap.
3. WORKMANSHIP
The vendor will be held responsible for quality of workmanship, including
prefabrication and installation of vinyl wrap.
4. WARRANTIES
The vendor must provide a minimum of a one year warranty of the vinyl wrap due to
defects in materials used. This is to include vendor adherence to specifications
outlined by the product specifications as well as any overlooked product defects.
The vendor must provide a minimum of a one year warranty on the installation of the
vinyl wrap, including any issue with improper coverage, seams, artwork fading or other
unwanted wear due to improper installation.
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Meridian City Council Meeting Agenda July 7,2020— Page 487 of 814