2020-7-9 Outreach Committee
EVENTS & OUTREACH SUBCOMMITTEE AGENDA
Thursday, July 9, 2020 5:00 p.m.
33 E. Broadway Ave
Meridian, ID 83642
Meeting Room A
1. Roll Call
x_ Maria Tzompa, Subcommittee Chair
x_ Leslie Mauldin
x_ Jenifer Cavaness-Williams
__ Michelle Glaze
2. Information Regarding COVID-19 Impact on Events- Garrett White (10 min)
G. White informed the Commission that any events over 50 attendees are
suspended until Ada County returns to Stage 4. If the Subcommittee doesn’t
want to postpone the events, then it is best to think innovatively on how to limit
events down to 50 people and still create good experiences for the community.
The Subcommittee began brainstorming creative alternatives for the events:
Chalk Art Competition online- chalk your own sidewalk and post pictures
with a hashtag on social media
Make Concerts on Broadway a ticketed event, then stream the concert for
the rest of those interested
Do an in-person viewing of Concerts on Broadway and a remote viewing
party at another downtown business
The Subcommittee decided to move forward with both Concerts on Broadway
and Art Week by adjusting the formats for limited audiences using the ideas
brainstormed above.
3. Determine Art Week Slogan (5 min)
The Subcommittee reviewed the three highest voted slogans for Art Week. The
members debated the slogan options and discussed a desire to keep the slogan
short and sweet, but impactful. M. Tzompa suggested Art with heART with the
word ‘art’ from ‘heart’ in the shape of a heart. The other Subcommittee members
unanimously agreed.
4. Confirm the Themes Assigned to Each Day of Art Week (5 min)
To develop, advance and nurture all facets of the arts
to enhance the quality of life for Meridian residents and its visitors
The Subcommittee members reviewed the themes of “Drama and Dance,”
“Letters and Literature,” and “Visual Arts.” A. Belnap suggested that for each of
the themes, the Subcommitte comes up with 3-5 classes for each day- moving
the concept of Art Week from events-based to class-based. She said this would
help the Subcommittee manage Art Week even in the midst of the COVID-19
break outs. The Parks & Rec department already has a registration system that
could easily support the classes. The Subcommittee agreed with the idea. The
members brainstormed many ideas for classes on the themed days including:
Dance (M. Tzompa knows dance teachers)
Theater (Treasure Valley Children’s Theater is an option)
Class for children’s dance
Line Dancing
Poetry class/slam poetry
Paint & Sip classes
Ukele
Harmonica
Singing lessons
L. Mauldin suggested that the instructors are given the responsibility or option of
virtually broadcasting their class. She also recommended that loud dances like
tap dance or clogging is not virtually streamed because of the loud noises.
A. Belnap will create a google doc with all the classes the Subcommittee
brainstormed and make a space for the Subcommittee members to list all their
contacts. In the next meeting, the Subcommittee will review the class list and
make assignments for who is going to contact who. L. Mauldin suggested that
the google doc be sent to the entire Commission.
5. Tiny Art Exchange Proposal- Brittany Hall (7 min)
B. Hall reviewed her proposal with the Subcommittee. The Subcommittee wanted
to be involved with her idea and discussed the possibility of doing this during Art
Week. B. Hall stated that she envisioned this to be an ongoing project. A. Belnap
said that she believed the Art Exchange might be confusing when paired with the
Art Drop and suggested that this project could be a spring time project. After
more discussion, the Subcommittee agreed to return to this project and reach
back out in the spring time.
6. Art Walk Planning- Jay Robertson (7 min)
J. Robertson presented his idea and the Subcommittee discussed if this event
was still possible in the midst of the pandemic, or if this idea needed to be
pushed back to next year. The Subcommittee decided that this was still possible
as long as attendance was kept under 50 people. Some avenues for limiting
attendance is to segment the time by half hour or to create tickets. A. Belnap
informed J. Robertson and the Subcommittee that permitting would be in order to
use the sidewalks and to allow artists to sell artwork. A. Belnap will also check
with Emily Kane, legal counsel, to verify if an application process needs to be put
in place for artists to be selected for the Art Walk. The Subcommittee decided to
move forward with this project and discuss again at next meeting.
7. Outline Activities for Each Day of Art Week (10 min)
a. Make assignments for contacting vendors/agents
This agenda item was discussed during agenda item 4.
8. Discuss Art Week Sponsorsips (10 min)
Due to time, M. Tzompa tabled this agenda item for next meeting.
9. Update on Concerts on Broadway Planning (5 min)
This topic was discussed mostly during agenda item 2. A. Belnap will look into
the possibilities of moving Concerts on Broadway virtually by contacting the
sponsors, bands, and sound production.
10. Next Meeting: August 13, 2020 5:00pm
The Subcommittee agreed that it is necessary to meet earlier than August 13.
Next meeting will be Thursday, July 30, 2020 at 3:00pm.
11. Adjourn
Meeting adjourned at 6:59pm.