Public Education Supplies Fire Department Mayor Robert E. Simison
E IDIAN� Treg Be City Council Members:
rnt Brad Hoaglun
Joe Borton Jessica Perreault
1 U H 1'1 O Luke Cavener Liz Strader
June 24, 2020
MEMORANDUM
TO: Mayor and City Council
CC: Mark Niemeyer
FROM: Meridian Fire, Pam Orr
RE: Fire Department Public Education Budget Amendment
The Fire Department Public Education Division has worked closely with the Light My Fire, Inc. organization
throughout the year which has resulted in a$10,000 donation from that organization. A budget amendment is
being requested for the City to match those funds of$10,000 per the MOU dated October 23', 2018,between
the City and LMF, Inc. (copy of MOU attached to Novus)
The Public Education Division is also a recipient of other donations totaling$15,801. Those funds include
donations from Meridian Citizens and the Local 4627 Benevolent Fund.
We are requesting spending authority for the entire amount of$25,801.00 for public education materials.
Donation from Light My Fire,Inc. $10,000.00
Citizen Donations $ 3,030.00
Local4627 $ 2,771.00
City Matching Funds $10,000.00
Total $25,801.00
Meridian City Council Meeting Agenda July 7,2020— Page 593 of 814
6/23Q020 9:01 AM City of Meridian FY2020 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
# Dept.# G/L# Proj.# GA#Description Total
Fund E IDIAN:--
01 2290 41200 i 0 Wages
01 2290 41206 0 PT/Seasonal Wages
01 2290 41210 0 Overtime Please only complete the fields
01 2290 41304 0 Uniform Allowance highlighted in Orange.
01 2290 42021 o FICA $ Amendment Details
01 2290 42022 1 0 IPERSI I $ Title: Public Education supplies
01 2290 42023 1 0 Worker's Comp $ I Department Name: Fire
01- 2290 1 42025 0 Employee Insurance 1 $ I Presenting Department Name: Fire
Total Personnel Costs $ Department W 2290
Operating Expenditures Primary Funding Source: 1
CD Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
a 01 2290 57400 0 Adver/Prom/Education Materials $ 25,801 $ 25,801 Project#:
iv
01 2290 0 $ -
n 01 2290 0 $ Is this for an Emergency? ❑ Yes El No
n 01 2290 0 $ New Level of Service? 0 Yes 0 No
c 01 2290 0 $
01 2290 0 $ Clerks Office Stamp
01 2290 0 $
m 01 2290 0 $
01 2290 0 $
n 01 2290 0 $
m 01 2290 0 $
m 01 2290 0 $
c 01 2290 0 1 1 Date of Council Approval 7 2020
Total Operating Expenditures $ z5,801 $ $ 25,801
o Capital Outlay
oN Fund# Dept.# G/L# Proj.# G/L#Description Total Ackn le a Date
1 01 2290 0
01 2290 0
v b-OF
CD 01 2290 0 epa m hector
A 01 2290 0
01 2290 0 �-- 6/23/2020 BP 6/23/2020
0o 01 1 2290 1 1 0 1 Chief Fi ncial Officer
� Total Capital Outlay $ -
Revenue/Donations - 2-1—-2 Q
Fund# Dept.# G/L# Proj.# G/L#Description Total Co 'I Llaison�
01 2290 34$00 0 Donation(Light My Fire) S 10,000 - 6-24-20
01 2290 34900 0 Donation(Local 4627 Bennevolent Fun $ 2,771
01 2290 34800 0 1 Donation(Citizen Donations) $ 3,030 Mayor
Total Revenue/Donations S 15,801
Total Amendment Request $ 10,000
Total Amendment Cost-Lifetime
ra.,s Ub 11..,9nnln P..A—f A--..A— *c...,,,, -11 .._- .. ...- - ., . - . -._.. - .
6/212020 s'oz AM City of Meridian FY2020 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Fire
Funding 2020 2021 2022 2023 2024 Title: Public Education Supplies
Personnel $ $ $ $ $ _ Instructions for Submitting Budget Amendments
Operating $ 25,801 $ $ - $ $ > Departmentwill send Amendment with Director%signatureto Fkwnce(Budget MUiySt)for rMew
Capital S > Finance vnn send Amendment to Council liaison For signature
Total $ S 25.801 $ $ $ 5 >council llalsari win send signed Arriendrnent to Maya
Total Estimated Project Cost: $ 25,801
>mayor wu send signed Amendment to Finance(Budget analyst)
Evaluation Questions >Finance iBudgetAnalyst?will send approved copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. >Departmentwitl add copy of Amendment to Council Agenda using No-us Agenda Manager
1. Describe what is being requested?
$ 25,801 for Public Education Supplies i
m
is
v'
n 2. Why was this budget request not submitted during the current fiscal year budget cycle?
c� Donations were not forseen.
0
c
0
D
m 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
Donations were given for FY2020 spending.
A _
cD 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. last the amounts and
m sources of anticipated additional revenue that will result from approval of this request.
Donations from Light My Fire Inc.,Local 4627 Bennevolent Fund,and citizens.Also,requesting$10,000 from the City of Meridian for matching funds from the light My Fire
-4 donation per MOU,attached.
0 5.Does this request align with the Department/[-ty°s strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes
c°o 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
No
+x 7.Does this Amendment include any needed Equipment or Software that will utilize the City`s network?(Yes or No)
8.Is the amendment going to result in the disposal of an asset?(Yes or Na) _ J,
9.Anv&10itional.comments?
Total Amendment Request $ 10,000
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to pro vide back up and appear before the City Council to Justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget Changes to the original balanced budget may cause a funding shortfall.
nit,,m Monition FV9n,)n Rrui—t amnnrlmoni r:— e.in rsa.x_e—n.----ry r._--.—----
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF MERIDIAN AND LIGHT MY FIRE, INC.
This MEMORANDUM OF UNDERSTANDING("MOU") is made this 2S~d day of October,
2018 ("Effective Date"), by and between the City of Meridian,a municipal corporation organized under
the laws of the State of Idaho("City"), and Light My Fire, Inc., a nonprofit organization organized under
the laws of the State of Idaho("LMF").
WHEREAS, the mission of LMF is to raise money to support fire prevention education programs
and to provide emergency financial support to fire victims through the Boise and Meridian Fire
Departments;
WHEREAS,LMF's grant of funds is conditioned on City's contribution of matching funds, and
City finds that it is in the best interest of the City of Meridian to dedicate such funds,pursuant to the
parties' respective commitments and intentions as set forth in this MOU;
NOW,THEREFORE, in consideration of the mutual understandings herein contained, and in
consideration of the recitals above, City and LMF agree as follows:
I. CITY'S COMMITMENTS
A. Monetary Contribution. City shall commit to the funds equal to the gift given annually to
Meridian Fire Department by LMF,up to ten thousand dollars ($10,000.00)annually.
B. Allocation of funds. City agrees to allocate LMF funds received to public fire safety education.
C. Service on LMF Fundraising Committee. City agrees to appoint a representative of the
Meridian Fire Department to serve on the LMF Board's Fundraising Committee.
II. LMF's COMMITMENTS
A. Grant of funds. LMF shall grant to Meridian Fire Department a percentage of all funds raised by
LMF.
B. Seat on LMF Fundraising Committee. LMF agrees to appoint a representative of the Meridian
Fire Department to serve on the LMF Fundraising Committees.
III.GENERAL PROVISIONS
A. Notices. Day-to-day communications between City and LMF may occur via e-mail or telephone.
All other notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed via U.S.mail to:
City: City of Meridian LMF: Steve Cilley, Board President
Attn: Fire Chief Light My Fire, Inc.
33 E. Broadway Avenue 10062 W. Fairview Avenue Suite 100
Meridian, Idaho 83642 Boise, Idaho 83704
B. No agency. Neither LMF nor its employees,agents,contractors,officials, officers, servants,
guests, and/or invitees shall-be-considered agents or employees of City in any manner-or for any
purpose whatsoever.
MOU BETWEEN MFD AND LIGHT My FIRE PAGE I of 2
Meridian City Council Meeting Agenda July 7,2020— Page 596 of 814
C. Compliance with laws. In performing the scope of services required hereunder, City and LMF
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments. This MOU and all activities occurring hereunder shall be governed by and
construed and enforced in accordance with the laws of the State of Idaho.
D. Term of MOU. This MOU shall become effective as of October 1, 2018, and shall be
automatically annually renewed,unless either party gives 30 days notice of termination before the
renewal date extended in the manner as set forth in this MOU.
E. Termination. Grounds for termination of this MOU shall include,but shall not be limited to: an
act or omission by either party which breaches any term of the MOU; an act of nature or other
unforeseeable event which precludes or makes impossible the performance either party's
respective commitments; or a change in circumstances that renders the performance by either
party a detriment to the public health, safety,or welfare. Either party may terminate this
Agreement by providing thirty(30) calendar days advance written notice prior to the renewal date.
F. Construction and severability. If any part of this MOU is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of the MOU so long as
the remainder is reasonably capable of completion.
G. Entire agreement. This MOU contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith.
H. Approval required. This MOU shall not become effective until approved by the respective
governing bodies of both City and LMF.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
LIGHT MY FIR
BY:
Stev ey
Board resident
CITY OF MERIDIAN:
Q ZED AUGU
BY: s ttest: 1
Talnm e eerd ? �_�+ti.�r Jay Coles
Mayo L�I�E IDIAN�-- ity Clerk
+o�Ho
SEAL w
Flo/the TRESSVP
MOU BETWEEN MFD AND UrHT My FIRE PACE 2 OF 2
Meridian City Council Meeting Agenda July 7,2020— Page 597 of 814
MEMORANDUM OF UNDERSTANDING
BETWEEN CITY OF MERIDIAN AND LIGHT MY FIRE, INC.
This MEMORANDUM OF UNDERSTANDING ("MOU") is made this 2Y j day of October,
2018 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under
the laws of the State of Idaho ("City"), and Light My Fire, Inc., a nonprofit organization organized under
the laws of the State of Idaho ("LMF").
WHEREAS,the mission of LMF is to raise money to support fire prevention education programs
and to provide emergency financial support to fire victims through the Boise and Meridian Fire
Departments;
WHEREAS,LMF's grant of funds is conditioned on City's contribution of matching funds, and
City finds that it is in the best interest of the City of Meridian to dedicate such funds, pursuant to the
parties' respective commitments and intentions as set forth in this MOU;
NOW,THEREFORE,in consideration of the mutual understandings herein contained, and in
consideration of the recitals above, City and LMF agree as follows:
I. CITY'S COMMITMENTS
A. Monetary Contribution. City shall commit to the funds equal to the gift given annually to
Meridian Fire Department by LMF, up to ten thousand dollars ($10,000.00) annually.
B. Allocation of funds. City agrees to allocate LMF funds received to public fire safety education.
C. Service on LMF Fundraising Committee. City agrees to appoint a representative of the
Meridian Fire Department to serve on the LMF Board's Fundraising Committee.
II. LMF's COMMITMENTS
A. Grant of funds. LMF shall grant to Meridian Fire Department a percentage of all funds raised by
LMF.
B. Seat on LMF Fundraising Comnuttee. LMF agrees to appoint a representative of the Meridian
Fire Department to serve on the LMF Fundraising Committees.
III.GENERAL PROVISIONS
A. Notices. Day-to-day communications between City and LMF may occur via e-mail or telephone.
All other notices required to be given by either of the parties hereto shall be in writing and be
deemed communicated when personally served, or mailed via U.S. mail to:
City: City of Meridian LMF: Steve Cilley, Board President
Attn: Fire Chief Light My Fire, Inc.
33 E. Broadway Avenue 10062 W. Fairview Avenue Suite 100
Meridian, Idaho 83642 Boise, Idaho 83704
B. No agency. Neither LMF nor its employees,agents,contractors,officials, officers, servants,
guests, and/or invitees shall be considered agents or employees of City in any manner or for any
purpose whatsoever.
MOU BETWEEN MFD AND LIGHT MY FIRE PAGE 1 OF 2
Meridian City Council Meeting Agenda July 7,2020— Page 598 of 814
C. Compliance with laws. In performing the scope of services required hereunder, City and LMF
shall comply with all applicable laws, ordinances, and codes of Federal, State, and local
governments. This MOU and all activities occurring hereunder shall be governed by and
construed and enforced in accordance with the laws of the State of Idaho.
D. Term of MOU. This MOU shall become effective as of October 1, 2018, and shall be
automatically annually renewed, unless either party gives 30 days notice of termination before the
renewal date extended in the manner as set forth in this MOU.
E. Termination. Grounds for termination of this MOU shall include, but shall not be limited to: an
act or omission by either party which breaches any term of the MOU; an act of nature or other
unforeseeable event which precludes or makes impossible the performance either party's
respective commitments;or a change in circumstances that renders the performance by either
party a detriment to the public health, safety, or welfare. Either party may terminate this
Agreement by providing thirty(30) calendar days advance written notice prior to the renewal date.
F. Construction and severability. If any part of this MOU is held to be invalid or unenforceable,
such holding will not affect the validity or enforceability of any other part of the MOU so long as
the remainder is reasonably capable of completion.
G. Entire agreement. This MOU contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral or written, whether previous to the execution
hereof or contemporaneous herewith.
H. Approval required. This MOU shall not become effective until approved by the respective
governing bodies of both City and LMF.
IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly
authorized officers to be effective as of the day and year first above written.
LIGHT MY FI
BY:
Ste ey
Board resident
CITY OF MERIDIAN:
3En AUc(
s
BY: �Q ttest: 1
Tammy a eerdtc.b. SEAL
rin of Jay Coles
Mayo IDIAN�— itY Clerk
10AN0
he TREA�' k
MOU BETWEEN MFD AND LIGHT My FIRE PAGE 2 OF 2
Meridian City Council Meeting Agenda July 7,2020— Page 599 of 814