CARES DCBG Funding 6115i2020 12 08 PM City of Meridian FY2020 Budget Amendment Form
Personnel Costs Full Time Equivalent{FTE}:
Fund# Dept.# G/L# Prol.# G/L#Description Total E IDIAN�"
20 1840 41200 1 6003.CV Wages
20 1840 41206 1 6003.CV PT/Seasonal Wages
20 1840 41210 6003.CV Overtime Pleose only complete the fields
20 1840 41304 6003-CV Uniform Allowance highlighted In orange.
20 1840 42021 6003-Cv FICA $ Amendment Details
20 1840 42022 6003-CV PERSI S Title: CARES CDBG Funding: CDBG CV
20 1$40 42023 6003-CV worker's Comp S Department Name: Community Development
20 1840 42025 6003.CV I Empioyee Insurance S Presenting department Name: Community Development
Total Personnel Costs $ Department#: 1840
Operating Expenditures Primary Funding Source: 20
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total ClP#: n/a
20 1840 85000 6W3.CV Grant Expenditures $ 288,106 $ 288,106 Project M 6003.CV
20 1640 6003.CV $
20 1840 6003.CV $ Is this for an Emergency? ❑ Yes PI No
20 1840 6003-CV 5 New Level of Service? 21 Yes ❑ No
20 1840 6D03.CV s
2.0 J 1840 6003.CV I S Clerks Office Stomp
20 1840 6003.CV 5 -
20 1840 6003-CV 5
20 1840 6003.CV 5
20 1840 6003.CV S
20 1840 6003.CV 5
20 1840 6003.CV $
20 1840 6003.CV s - Dote ofCouncUApproval
7-7-2020
Total Operating Expenditures $ 298,106 $ $ 298,106
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date
20 1840 6003.CV
20 1840 6003.CV Z6_6Q_
20 1840 6003.CV Department Dire c
20 1840 6003.CV 6/1 Wd BP ell0020
20 1840 6001CV
20 1 1840 1 1 6003.CV Chief Financial Officer
Total Capital Outlay $ -
Revenue/Donations JessiCa Peffeault via Email 2:22 pm 06/19/2020
Fund# Dept.# G/L# Proj.# G/L#Description Total CouncWLia�i
20 1sa0 33100 6003.Cv Grant Revenue $ 2ss,lofi r `� 6/21/20
20 1840 6003.CV
20 1840 6003.CV Mayer
Total Revenue/Donations S 288,106
Total Amendment Request $ -
Total Amendment Cost-Lifetime Meridian City Council Meeting Agenda July 7,2020— Page 583 of 814
City of Meridian FY2020 Budget Amendment Form C UserslccampdelIAiData%LocanMicrosofnWindowsllNeICachelContent.OutlookWIVHVYUBXIFY2020 Budget Amendmeni CDBG CARES
611512020 12:08 PM City of Meridian FY2020 Budget Amendment Farm
Prior Years) Fisca!Year Fiscal Year riscal Year Fiscal Year Fiscal Year Department Name: Community Development
Funding 2020 2021 2022 2023 2024 Title: CARES CDBG Funding: CDBG CV
Personnel - $ - $ - , $ - $ _ Fn ct 111 r:in ns for Snhtnj Mile SudgeL A-end men Ls:
Operating $ 288,106 $ $ S $ 7 Oepartment cA 11 send Amendment with 01maors signature to Finance{Budget Analyst}for review
Capital - 7 Finance will send Amendment to Council Liaison for signature
Total $ - $ 288,106 $ $ $ $ ]Council Llalsan will send signed Amendment to Mayor
Total Estimated Project Cost: $ 288,106 ]Mayor will send signed Amendment to Finance[Budget Analyst]
Evaluation Questions 7 Finance(Budget Analyst)will send app wmd copy of Amendment to Department
Please answer all Evaluation Questions using the financial data referenced above. >Department vA ll add copy of Amendment to Council Agenda using Wovus Agenda Manager
1. Describe what is being requested?
Spending Authority of$288,106 of CARES CDBG Grant funding. This funding is in addition to the annual CCBG funding the City received. CARES funding is in response to the
COVID-19 pandemic.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
Funding was awarded in April 2020-after the current budget was finalized. T
3. What is the explanation for not submittingthisbudget request during the next fiscal year budget cycle?
CARET funding is intended to assist citizens immediately in response to the COVID-19 pandemic. Time of performance forthese CARES funds is 4/1/20-3/31/21. Waiting until
I October 1-is not a viable option for the spending of these funds.
4.❑escribe the proposed method of funding? if funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will resultfrom approval of this request.
This is a revenue neutral budget request-funding is Federal Grants. - --- - - -- — - ----- - --
5.Does this request align with the Depa rtm ent/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes.
6. Does this request require resources to be provided by other departments? if yes,please describe the necessary resources to be provided by other departments.
No.
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or N❑ no
8.Is the amendment going to result in the disposal of an asset? Yes or NO) no
9.An m addition i coments?
L
Total Amendment Request $ -
Every effort should be made to avoid reap ening the budget far an amendment. Departments wilt need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original batancedbudget. Changes to the original balanced budget may cause a funding shortfall.
Meridian City Council Meeting Agenda July 7,2020- Page 584 of 814
City of Meridian FY2020 Bud getAmendment Form C:lUserslccampbell\AppDatalLocallMiorosoRlWindowsllNetCachelContent.0utlookNVHVYUBMFY2020 Bud get Amendment CDBG CARES
�SyE�tpF
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINCTON.I)C 20414-7000
•ST R
ASSISTANT
NT SECRETARY FORECEIVED
COMMUN[TY PLANNING AND DEVELOPMENT
APR 17 2020
April2, 2020 CITY OF MERIDIAN
MAYOR'S QFFiCE
The Honorable Robert Simison
Mayor of Meridian
33 E. Broadway Avenue
Meridian, ID 83642-2619
Dear Mayor Simison:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Black Grant funds to be used to prevent, prepare for,and respond to the coronavirus
(CGVID-19). This allocation was authorized by the Coronavirus Aid,Relief,and Economic
Security Act(CARES Act), Public Law 116-136, which was signed by President Trump on March
27,2020,to respond to the growing effects of this historic public health crisis.
The CARES Act made available$5 billion in Community Development Block Grant
Coronavirus(CDBG-CV) funds. Of this amount,the Department is immediately allocating$2
billion based on the fiscal year 2020 CDBG formula. The remaining S3 billion shall be allocated
based on needs using best available data, in the following tranches: $1 billion shall be allocated to
States and insular areas within 45 days of enactment of the Cares Act,and$2 billion shall be
distributed to states and local governments at the discretion of the Secretary. Up to$10 million will
be set aside for technical assistance. Given the immediate needs faced by our communities,the
Department has announced the first allocation of fiends. Your jurisdiction's allocation is$288,106.
The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases,
for the annual FY2020 CDBG grants in these unprecedented times. The public comment period is
reduced to not less than 5 days,grantees may use virtual public hearings when necessary for public
health reasons,the public services cap is suspended during the emergency,and States and local
governments may reimburse costs of eligible activities incurred for pandemic response regardless of
the date.
In addition,the CARES Act authorizes the Secretary to grant waivers and alternative
requirements of statutes and regulations the Secretary administers in connection with the use of
CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to
fair housing,nondiscrimination, labor standards, and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
prepare for,and respond to coronavirus.
The Department is developing a notice that will further describes the CARES Act's
provisions, a Quick Guide to the CARES Act flexibilities and other provisions,and other resources
to enable swift implementation of CDBG-CV grants. As these become available,they will be
ww►v.hud.lnr espy vl.hud. ►
Meridian City CounciHmeeting Agenda 1uly 7,26g0— Page 585 of 814
posted oil HUD's website and distributed to grantees. The Department will also support grantees
with technical assistance.
As you develop your plan for the use of these grant funds,we encourage you to consider
approaches that prioritize the unique needs of low-and moderate—income persons and the
development of partnerships between all levels of government and the private for-profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDSG-CV grants will be subject to oversight,
reporting, and requirements that each grantee have adequate procedures to prevent the duplication
of benefits. HUTS will.provide guidance and technical assistance on DOD and regarding prevention
of tz-aud, waste, and abuse and documenting the impact of this program for beneficiaries.
The Office of Community Planning and Development(CPD)is looking forward to working
with you jo succewfi-0 yr e p argent and n�pa�x��ai� ��g�� a��� b �u�co.�xrtiuzrities. Wy
or any member of your staff has questions,please contact your local CPD Field Office Director or
CPDGuestionsAnswered c hud.go�v.
Sincerely,
r�
r0"
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development
Meridian City Council Meeting Agenda July 7,2020— Page 586 of 814
�SyE�tpF
U.S.DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
WASHINCTON.I)C 20414-7000
•ST R
ASSISTANT
NT SECRETARY FORECEIVED
COMMUN[TY PLANNING AND DEVELOPMENT
APR 17 2020
April2, 2020 CITY OF MERIDIAN
MAYOR'S QFFiCE
The Honorable Robert Simison
Mayor of Meridian
33 E. Broadway Avenue
Meridian, ID 83642-2619
Dear Mayor Simison:
I am pleased to inform you of a special allocation to your jurisdiction of Community
Development Black Grant funds to be used to prevent, prepare for,and respond to the coronavirus
(CGVID-19). This allocation was authorized by the Coronavirus Aid,Relief,and Economic
Security Act(CARES Act), Public Law 116-136, which was signed by President Trump on March
27,2020,to respond to the growing effects of this historic public health crisis.
The CARES Act made available$5 billion in Community Development Block Grant
Coronavirus(CDBG-CV) funds. Of this amount,the Department is immediately allocating$2
billion based on the fiscal year 2020 CDBG formula. The remaining S3 billion shall be allocated
based on needs using best available data, in the following tranches: $1 billion shall be allocated to
States and insular areas within 45 days of enactment of the Cares Act,and$2 billion shall be
distributed to states and local governments at the discretion of the Secretary. Up to$10 million will
be set aside for technical assistance. Given the immediate needs faced by our communities,the
Department has announced the first allocation of fiends. Your jurisdiction's allocation is$288,106.
The CARES Act adds additional flexibility for both the CDBG-CV grant and, in some cases,
for the annual FY2020 CDBG grants in these unprecedented times. The public comment period is
reduced to not less than 5 days,grantees may use virtual public hearings when necessary for public
health reasons,the public services cap is suspended during the emergency,and States and local
governments may reimburse costs of eligible activities incurred for pandemic response regardless of
the date.
In addition,the CARES Act authorizes the Secretary to grant waivers and alternative
requirements of statutes and regulations the Secretary administers in connection with the use of
CDBG-CV funds and fiscal year 2019 and 2020 CDBG funds (except for requirements related to
fair housing,nondiscrimination, labor standards, and the environment). Waivers and alternative
requirements can be granted when necessary to expedite and facilitate the use of funds to prevent,
prepare for,and respond to coronavirus.
The Department is developing a notice that will further describes the CARES Act's
provisions, a Quick Guide to the CARES Act flexibilities and other provisions,and other resources
to enable swift implementation of CDBG-CV grants. As these become available,they will be
ww►v.hud.lnr espy vl.hud. ►
Meridian City CounciHmeeting Agenda 1uly 7,26g0— Page 587 of 814
posted oil HUD's website and distributed to grantees. The Department will also support grantees
with technical assistance.
As you develop your plan for the use of these grant funds,we encourage you to consider
approaches that prioritize the unique needs of low-and moderate—income persons and the
development of partnerships between all levels of government and the private for-profit and non-
profit sectors. You should coordinate with state and local health authorities before undertaking any
activity to support state or local pandemic response. CDSG-CV grants will be subject to oversight,
reporting, and requirements that each grantee have adequate procedures to prevent the duplication
of benefits. HUTS will.provide guidance and technical assistance on DOD and regarding prevention
of tz-aud, waste, and abuse and documenting the impact of this program for beneficiaries.
The Office of Community Planning and Development(CPD)is looking forward to working
with you jo succewfi-0 yr e p argent and n�pa�x��ai� ��g�� a��� b �u�co.�xrtiuzrities. Wy
or any member of your staff has questions,please contact your local CPD Field Office Director or
CPDGuestionsAnswered c hud.go�v.
Sincerely,
r�
r0"
John Gibbs
Acting Assistant Secretary
for Community Planning and Development
U.S. Department of Housing and Urban Development
Meridian City Council Meeting Agenda July 7,2020— Page 588 of 814