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2020-06-23 Work Session CITY COUNCIL WORK WE SESSION MINUTES City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 23, 2020 at ^:�4:35 pm 1. Roll-Call Attendance * Liz Strader X Joe Borton X Brad Hoaglun —*Treg Bernt Jessica Perreault X Luke CavenerArrived 4:42 X Mayor Robert E.Simison *remote participant 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] - Approved A. Approve Minutes of June 16, 2020 City Council Work Session B. Approve Minutes of June 16, 2020 City Council Regular Meeting C. Final Plat for Hill's Century Farm North No. 1 (H-2020-0055) by Martin L. Hill, Hill & Hill Properties, Located on the South Side of E. Amity Rd. and East of S. Eagle Rd. D. Final Order for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 1/2 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. E. Final Order for Oaks North No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. F. Final Order for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Located at 6060 W. McMillan Rd. G. Findings of Fact, Conclusions of Law for McKay Farm Subdivision (H-2020-0030) by Fairbourne Development, LLC, Located Near the Half Mile Mark on the West Side of S. Eagle Rd. Between E. Amity Rd. and E. Lake Hazel Rd. H. Findings of Fact, Conclusions of Law for Victory Commons (H-2019-0150) by BVA Development, LLC, Located at 130 E. Victory Rd. and 3030 S. Meridian Rd. I. Agreement to Accept Payment in Lieu of Installing Streetlights at Paramount Urgent Care J. Agreement to Accept Payment in Lieu of Installing Streetlights at Stapleton No. 1 Subdivision K. Professional Services Agreement Between the City of Meridian and the International Artists League, Inc for the Diamond Empire Band for Musical Talent for Concerts on Broadway L. Subrecipient Agreement for Community Development Block Grant (CDBG) Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding M. Approval of Cost Share Permit Granted to the City of Meridian by Ada County Highway District (ACHD) for Locust Grove Rd. and Chinden Blvd. Non-Transportation Design Costs N. AP Invoices for Payment - 06/17/20 - $8,056.24 O. AP Invoices for Payment - 06/24/20 - $637,722.95 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5: Department / Commission Reports [Action Item] A. City Council: Budget Workshop Police Step Plan Discussion Item 6: Executive Session per Idaho Code 74-206(1)(d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and (f) To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated; and Idaho Code 74-206A(1)(a) Deliberating on a labor contract offer or to formulate a counteroffer. In to Executive Session: 5:39 p.m. Out of Executive Session: 6:10 p.m. Meeting Adjourned at 6:10 p.m. Meridian City Council Work Session June 23, 2020. A Meeting of the Meridian City Council was called to order at 4:35 p.m., Tuesday, June 23, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Brad Hoaglun and Liz Strader. Members Absent: Jessica Perreault. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Todd Lavoie, Jenny Field, Brad Purser, Jeff Lavey, Jamie Leslie, Crystal Ritchie and Joe Bongiorno. Item 1: Roll-call Attendance: Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt Jessica Perreault _X Luke Cavener (arrived at 4:42) _X_ Mayor Robert E. Simison Simison: Council, I will call this meeting to order. For the record it is June 23rd at 4:35 p.m. We will begin this meeting with a roll call attendance. Item 2: Adoption of Agenda Simison: Item No. 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the agenda as published. Hoaglun: Second the motion, Mr. Mayor. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 3: Consent Agenda [Action Item] A. Approve Minutes of June 16, 2020 City Council Work Session Meridian City Council Meeting Agenda July 7,2020— Page 92 of 814 Meridian City Council Work Session June 23,2020 Page 2 of 20 B. Approve Minutes of June 16, 2020 City Council Regular Meeting C. Final Plat for Hill's Century Farm North No. 1 (H-2020-0055) by Martin L. Hill, Hill & Hill Properties, Located on the South Side of E. Amity Rd. and East of S. Eagle Rd. D. Final Order for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 1/2 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. E. Final Order for Oaks North No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. F. Final Order for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Located at 6060 W. McMillan Rd. G. Findings of Fact, Conclusions of Law for McKay Farm Subdivision (H-2020-0030) by Fairbourne Development, LLC, Located Near the Half Mile Mark on the West Side of S. Eagle Rd. Between E. Amity Rd. and E. Lake Hazel Rd. H. Findings of Fact, Conclusions of Law for Victory Commons (H-2019-0150) by BVA Development, LLC, Located at 130 E. Victory Rd. and 3030 S. Meridian Rd. I. Agreement to Accept Payment in Lieu of Installing Streetlights at Paramount Urgent Care J. Agreement to Accept Payment in Lieu of Installing Streetlights at Stapleton No. 1 Subdivision K. Professional Services Agreement Between the City of Meridian and the International Artists League, Inc for the Diamond Empire Band for Musical Talent for Concerts on Broadway L. Subrecipient Agreement for Community Development Block Grant (CDBG) Coronavirus Aid, Relief, and Economic Security CARES) Act Funding M. Approval of Cost Share Permit Granted to the City of Meridian by Ada County Highway District (ACHD) for Locust Grove Rd. and Chinden Blvd. Non-Transportation Design Costs Meridian City Council Meeting Agenda July 7,2020— Page 93 of 814 Meridian City Council Work Session June 23,2020 Page 3 of 20 N. AP Invoices for Payment - 06/17/20 - $8,056.24 O. AP Invoices for Payment - 06/24/20 - $637,722.95 Simison: Item No. 3, Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second the motion. Simison: I have a motion and a second to approve the Consent Agenda as published. Is there any discussion on the motion? All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4. Items Moved From the Consent Agenda [Action Item] Simison: There are no items moved from the Consent Agenda. Item 5: Department/Commission Reports [Action Item] A. City Council: Budget Workshop Police STEP Plan Discussion Simison: So, we will move on to Item 5-A Department Report regarding the budget workshop police STEP Plan discussion. I'm going to turn this over to our Human Resource and Police Department. Lavey: Mr. Mayor, Council, this is a follow up to our workshop -- budget workshop meeting we had on Wednesday. After that workshop it was discussed to have another follow-up meeting today. In talking to the police liaison, who also happens to be the HR liaison, Mr. Borton, we felt it was probably appropriate to educate some of the newer Council Members on the process and the STEP Plan, why it exists, how it works and, then, the in-depth progress -- or in-depth steps that we take to go through it and this was a partnership between the Police Department and HR. It always is. It's been done every two years. Last time was 2018. One of the things that we located today was the executive summary we put in place in 2018 about why it was important to address the STEP Plan Meridian City Council Meeting Agenda July 7,2020— Page 94 of 814 Meridian City Council Work Session June 23,2020 Page 4 of 20 and after reviewing that document no changes were made for FY-20, because all things are still the same, other than there might be some numbers as far as who is eligible for retirement and such, everything else that we are facing today is what we tried to fix in 2018. Bernt: Mr. Mayor? Simison: Yes, Mr. Bernt. Bernt: I don't mean to interrupt the chief. We are having a little bit of hard time hearing him. He goes in and out. Maybe if he were to pick up the microphone that the clerk has down there for him, if he would put it closer to his mouth -- I can barely hear him. We can barely hear him. Sorry, chief. I just want to hear every word you say. Lavey: I think you did it on purpose and -- I will just blame it on the mask here. We prepared a document that we gave to the Council Members that are present in here an executive summary that we did in 2018 outlining the circumstances we were facing and the need for the adjustments to the STEP Plan. Those same circumstances exist today. Nothing has changed within that summary, other than raw numbers and what I mean by raw numbers is who is eligible for retiring and when. So, everything else is still the same. So, really what our-- our thoughts was is that Mr. Borton was going to outline the process a little bit, but he kind of did that yesterday in the -- in the memo he sent to the Mayor and Council and so when it's appropriate I would just like to bring up Lieutenant Stokes and Laura Lee Berg from police and HR to highlight the steps we are taking this year -- or, actually, it was last year with the consultant and how we got to -- here today and, then, we will just field any questions that you have. And is the audio better? Bernt: Much better. Thank you, chief. Lavey: You're welcome. Did you have anything to say? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: So, my understanding from -- from the follow up from last week's meeting that brought the topic today that today's discussion is intended to complete understanding of that history, some of the data behind the request and the purpose behind that request with regards to the STEP Plan in preparation for our June 30th discussion and decision from that preliminary tentative budget. I don't believe today is where the Council is required to make a decision necessarily on it, but at least to have all their questions answered so we can make that informed decision as part of the June 30th tentative approval. Lavey: Mr. Mayor, Councilman Borton, that -- that was my understanding is that today was just an educational opportunity to make sure that you had all your questions Meridian City Council Meeting Agenda July 7,2020— Page 95 of 814 Meridian City Council Work Session June 23,2020 Page 5 of 20 answered going into next week. I don't think any decisions need to be made today. But, of course, if you want to make decisions we won't hesitate, but that was our purpose is education only today. Mr. Mayor, I think what I would like to do, then, is invite up Lieutenant Stokes and Laura Lee Berg and, then, have them go into the process a little bit more. Berg: Mr. Mayor, Members of the Council, good afternoon. So, I'm just going to kind of tell you the process that we have gone through the last -- Simison: You're going to need to get that a lot closer. Berg: -- the last several years with the Police Department. We partner together -- it has been every two years -- to look at the STEP Plan. Last year it was agreed that we would start doing it every year, so there wasn't as big a gap in the salaries at one time, so we started last time in 2018 with Mike Swallow from Personnel Systems and Services. He provided information -- what we do is let him know our scope, which is a compensation analysis of the STEP Plan. He goes and gathers that information for us. We work with him -- I check in with him regularly as he's gathering his information, make sure that he's staying on track and, then, Berle and I meet together with him to answer any questions, clarify anything that he might have, and, then, once we get that final report and recommendation we turn it over to Crystal and the chief to review and, then, bring to you for a recommendation. Stokes: Mr. Mayor, Members of the Council, I appreciate you letting us come -- come here today and kind of talk a little bit more about this. Just kind of adding to what Laura Lee spoke about, the -- and I think Councilman Borton lined it out pretty well in his memo, but this STEP Plan goes back around 12 years or so -- about 2007, 2008, and, you know, it's a structured plan for officers and starts at the -- the recruit level and, then, goes up from there. As Laura Lee mentioned, we have used consultants the entire time. We have changed consultants over the years. The one we have used the last two times -- and I can never remember the name of this company, but he's out of the Salt Lake area and does a lot of analysis for public safety agencies, pretty much from the Midwest to the -- to the west coast. So, we feel very confident in his -- his ability and analysis. So, one of the -- in this analysis and the analysis we have used the last couple of times -- Bernt: Mr. Mayor? Simison: Yes, sir. Bernt: Sorry to interrupt Lieutenant Stokes, but we are having issues hearing him speak. I apologize. I want to hear every word he says. It's really important. Just want to make you aware. Stokes: I'm pretty close. Can you hear me now? Hold it really close. Okay. Sound like a DJ. So, over the years the -- the scope -- or really not the scope of the analysis, but maybe some of the agencies we have used have changed and -- and where we are at Meridian City Council Meeting Agenda July 7,2020— Page 96 of 814 Meridian City Council Work Session June 23,2020 Page 6 of 20 today and where we were at the last couple of go arounds is we look at agencies that are close to us and we talked about this last week. So, that includes all of the Ada county law enforcement agencies, Boise police, Ada county, Garden City, you know, we are included in that and, then, the Nampa Police Department. So, those are the agencies that we use for comparison that Mike goes out and grabs the data for. One of the challenges that we face in this analysis is often -- well, with the exception of this time in my memory, we are usually using older expiring data. So, we get the data, we get the analysis, but, then, we have to look a little bit ahead, because, one, we are doing this on a two year cycle and as we mentioned before we are hoping to -- to change that and do that yearly, take a look at it every year-- okay. To look at it every year, so maybe we don't get so far behind. But some of the data sets that we use are -- are expired, they are old, and we know that October 1 st they are going to -- to be expired. Now, one of the agencies compared -- this time we actually know what their STEP Plan is going to look like October 1 st -- Bernt: Mayor? Simison: Yes, sir. Bernt: Sorry-- sorry to interrupt again. We just -- he is going in and out. We are probably hearing about 70 percent of what he is saying -- 65, 70 percent of what he's saying. If we can't hear that means other people can't hear. Simison: Council Woman Strader, are you having the same issues? Strader: Yeah, Mr. Mayor, I am. I think if -- if the microphone is close, but if he starts talking like away from it at all it loses the sound, so -- sorry. Yeah. I don't know. Gosh, maybe he could sit in another Council Member's seat, because we seem to hear better from the mics there. Stokes: Okay. Let me see if I can -- is that better? Okay. I see bigger okay signs. That's good. So, I think where I was at was talking about -- we run into some challenges using -- and that's because that's what's available -- is available at the time is some of the data we have to use is old or expiring. This time, like I was mentioning, we have one set that we know is -- is going to be valid October 1st, because this agency forecasts a STEP Plan, so -- but for the most part we are kind of playing catch up. This year the -- the analysis came back and we knew we had some issues from some of the things that we have done in the past. Some were just a matter of the circumstances we faced. We knew we had some issues in the structure of the plan, with compression at the top that was -- it's -- it's a pretty significant compression at the top and, then, we knew over the last two years the bottom of the market has moved quite a bit when we are talking about that entry level officer and I think I mentioned this last week, it's a reflection of how hard it is to -- to hire police officers. So, the bottom end of those -- those STEP Plans across the agencies we look at -- looked at have grown significantly in 24 months. So, the issues that -- that became apparent when we got the analysis back are, one, we got some structure issues to fix, some compression at the top, some pretty good movement at the bottom and so the first step would be fixing that and, then, making an adjustment to -- I would say try to Meridian City Council Meeting Agenda July 7,2020— Page 97 of 814 Meridian City Council Work Session June 23,2020 Page 7 of 20 maintain or restore our competitive mark, you know, in this Ada county law enforcement market. There is just -- it -- when you boil it all down there is the cost of employing a police officer in this county and we have to be competitive if we are going to fill our ranks, retain our officers and grow our organization for the future. So, those are the two big issues that, you know, kind of -- kind of showed themselves. We have all that data. We worked with all that data and came to what we believe is a reasonable recommendation of some moves that we should make to account for what's happened the last 24 months and, then, to, you know, position ourselves so we can -- we can be in the game and we can -- we can attract and hire and retain the right people to do the great work our officers do. So, that's -- that's why this is important. The -- when you look at, you know, the percentages and the dollar amount that this costs, aside of the corrections that we need to fix, it trends pretty closely to what -- what we have done as a city, I think, for most employees over that 24 month period. When you talk about addressing the STEP Plan, though, it's significant, because if -- and I think HR could correct me if I'm wrong, but I believe we are the largest group of employees kind of in one pot I think is the sworn police officers and probably the largest group of employees for the city that are kind of in one bucket. So, it -- it's -- you know, it can be a pretty big endeavor. I think, you know, one thing that we talked about, too, last week that one or more of the Council Members have brought up is, you know, we are -- we are talking about the STEP Plan, that piece of officer compensation that's only one piece when it comes to retaining and hiring officers. It's the total compensation. That is kind of the -- the piece that's not included here. So, that's a whole other situation and I guess with that turn it back over to the chief or stand for any questions that anybody might have. Simison: Council, just for the record, Councilman Cavener did join us at 4:42 and activated his camera at 4:49. I don't know how much of it he heard or saw, but just wanted to -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Yeah. Just for the record I have been able to listen in I think for the vast majority of the conversation, probably beginning with the chief and Council Member Borton's comments before -- before Stokes began to speak. So, I feel like I have heard at least all the conversations thus far. Simison: Okay. Thank you. Any other comments or, Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. I think what --what would be helpful context for me --what I'm trying to wrap my head around -- it sounds like we have had -- we have strived to treat our employees consistently, but there is a timing mismatch it sounds like between the Meridian City Council Meeting Agenda July 7,2020— Page 98 of 814 Meridian City Council Work Session June 23,2020 Page 8 of 20 cadence of the STEP Plan happening every two years and the rest of our general employees compensation, you know, for whatever reason is being looked at every year. I guess is the challenge that -- help me understand the piece I just heard that it sounded like over the past 24 months the change in general employees would align -- that has happened would align closely with this STEP Plan recommendation, help me understand that timing mismatch and what has happened in the past. This is a question for anyone who is the appropriate person, but help me understand the context of the timing for the STEP Plan. How is that different than general employees and what has happened with general employees would make up the percentage of the STEP Plan that's being requested to be adjusted. Simison: I'm going to ask our Human Resources director to address this, because there is more multi -- multifaceted layers to that question. And just to put a tiny touch on it, because I don't know if Crystal will touch on this. The STEP Plan does allow people to move within that two years. So, there is movement of the officers as they advance through the plan. Doesn't mean that they don't have -- you don't have people that move, but it depends on where they are, they may move a little, they may move a lot, or they may not move at all. Ritchie: Thank you, Mr. Mayor. That is correct. Council Woman Strader, to answer your question, so -- and I may have to reach out to Todd here a little bit. I didn't bring specific percentages of increases and, Lieutenant Stokes, let me know if this is what you were referencing as well. So, the STEP Plan is looked at every two years. General employees are looked at every year. They are two separate compensation plans that we offer here at the city. So, when we look at the general employee compensation plan we look at those wages, we look at if we are market competitive. We also look for market adjustments, as well as a recommendation for a merit pool increase. For the STEP Plan that is -- that analysis is done every other year and so typically -- Cavener: Madam Mayor? Ritchie: -- what you will see when -- Simison: Are you having a hard time hearing? Cavener: Yeah. It's going somewhat staticky and, then, really the last probably 15, 20 seconds that Crystal said we couldn't hear at all. I'm sorry. Ritchie: That's certainly okay, and Council Member Cavener, I think that was you. Could you let me know the last piece you heard, so that I can repeat myself, please? Cavener: I don't want to speak for the three of us, but it -- it almost might be beneficial for you to start again, just because there is a lot of feedback and static on the mic. Ritchie: Okay. Is this better? Meridian City Council Meeting Agenda July 7,2020— Page 99 of 814 Meridian City Council Work Session June 23,2020 Page 9 of 20 Cavener: No. Ritchie: I'm trying not to touch the mic with my mouth, simply because that will cause friction. I'm about as close as I can get. Lavey: It's not you. Ritchie: Okay. Simison: Do you want to try a different mic? Just -- I heard a little bit of feedback when you were on earlier, but I don't know if that will help. Cavener: Thanks, Crystal. I'm sorry. Ritchie: Oh, no problem. That's certainly okay. Just give me a moment to get situated. Cavener: That's awesome. Ritchie: Is that better? Cavener: Wonderful. Ritchie: Okay. So, I will start over. So, we have -- we have two different -- the STEP Plan and the general employee compensation program are two separate compensation plans that we offer here at the city. Historically the general employee compensation program is evaluated annually for competitiveness, as well as whether or not there is a market adjustment that should occur based on the flexing market at that point in time. The police STEP Plan is on a two year cycle and has been on a two year cycle for at least I believe ten years, roughly. I have been here about 11, so I recall about ten years. Simison: Crystal, just make sure you are on -- on the mic. Ritchie: There we go. The separation in that, with what Lieutenant Stokes is referring to, is that when we bring forward a recommendation for the police STEP Plan that number is generally bigger, because it is covering a 24 month span. If the city incurs a market adjustment annually for the general employee compensation program, that market adjustment has not been applied to the police STEP Plan. Those factors are considered at the bi-annual review. That's one of the reasons that we brought forward last year and the Council agreed -- Simison: I think that we are just having technical problems with our stream and the volume. Cavener: Mr. Mayor? Simison: Yes, Mr. Cavener. Meridian City Council Meeting Agenda July 7,2020— Page 100 of 814 Meridian City Council Work Session June 23,2020 Page 10 of 20 Cavener: Maybe a suggestion. I think this is important and I -- I'm worried about the constant disruptions really kind of taking away from the opportunity for dialogue. I don't know if there is an opportunity to maybe reset our audio system, perhaps recess for five to seven minutes, see if we can course correct the -- Council President Bernt -- this is an important issue for us and -- and I don't want to have to keep interrupting, but if at least -- if the three of us can't hear it, we are not doing the body a good service by having this whole presentation. So, I don't know if there is any suggestions from the folks in the room, but for the three of us that are here remotely, for whatever reason it's just not firing on all cylinders tonight. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Maybe one thought could be for Crystal to try to dial in from a landline. I would suggest that as an idea, but I'm not an IT person. Bernt: Or maybe -- Mr. Mayor? Simison: Councilman Bernt. Bernt: Maybe another option is to have her participate via Zoom, because I can hear Liz perfectly and I can hear Luke perfectly. It seems to be the issue is in Council Chambers and so that might be another option. Simison: Can I ask how are you hearing me when I speak? Bernt: You are fine. Cavener: You're mumbled. Bernt: That's because of your mask, but your -- I can hear every word you say. Simison: We are trying to troubleshoot right now with IT real quick. Bernt: You want to just take a quick T and we can just hang out for a minute? Simison: Yeah. Let's go into recess for five minutes. Bernt: Okay. (Recess: 5:00 p.m. to 5:09 p.m.) Simison: Council, I'm going to go ahead and bring us back in as we seem to be operational. I'm going to throw this back over to Crystal to pick up where she was trying to go previously. Meridian City Council Meeting Agenda July 7,2020— Page 101 of 814 Meridian City Council Work Session June 23,2020 Page 11 of 20 Cavener: Probably, we can't hear you. You are muted now. He's not muted, he's just -- Simison: I'm going to throw this back over to Crystal. Lavey: Mr. Mayor, Council, we are ready to attempt to start all over again. I would just like to point out that, you know, our purpose today was to talk about the STEP Plan. The STEP Plan and the city employee plan are completely two different plans for two different reasons and two different categories, but we will sure attempt to answer any questions that -- that you have in regards to that, but our focus today was on the STEP Plan. Simison: That being said -- that being said, Chief, we did have a question from Council Woman Strader to Crystal that she was attempting to answer before we got stopped. Lavey: Okay. So, we will try to answer that question. But before we start, can you tell us if the audio is working? Can you hear us? Strader: Perfect. Cavener: Great, chief. Lavey: So, attempt number four or five or six, here it comes. Ritchie: Okay. Members of Council, can you hear me now? Okay. All right. So, sorry for the technology issues. I'm glad we have it all back together. So, if you can't hear me just kind of give me the signal and I will do what I can do either speak up or relocate the connection. As the chief mentioned, general employee compensation is one pay compensation that we have at the city. The STEP Plan is a completely separate compensation program that we have at the city. Our approach to that historically has been general employees -- generally employee plan reviewed annually for market competitiveness and a market and/or merital recommendation to the Council through the annual budget cycle. The STEP Plan historically has been evaluated every two years. Also done externally through the Department of Human Resources. The delineations between those two programs are the market adjustment. So, the general employee compensation program is a consideration for a market adjustment when recommended and if approved it's applied to the general employee pay program that the general employees also receive per those program guidelines. That is not across the board and applied to the police STEP Plan. The police STEP Plan recommendation comes forward to you every two years covering a 24 month plan. At that time the market is considered as a part of that recommendation or that STEP Plan to correct any areas that we need to correct, in addition to trying to bring it to a competitive position within the Ada county market and we can certainly talk about how it works if you have those questions as well between HR and the Police Department. Council Woman Strader, does that answer your question? Strader: Mr. Mayor? Meridian City Council Meeting Agenda July 7,2020— Page 102 of 814 Meridian City Council Work Session June 23,2020 Page 12 of 20 Simison: Council Woman Strader. Strader: Yeah. That really helps in my mind to give me context for what we are thinking about, because, you know, we want to treat our employees consistently. They are not in the same program and there is a fundamental timing mismatch -- which maybe we fix going forward, but there is a timing mismatch, so we are trying to deal with a 24 month period, as opposed to a 12 month period and I think that helps me understand kind of how -- why -- why we are in the spot that we are in. So, that's very helpful. I know you e-mailed me separately, but it would be a good I think update for the rest of Council that -- I think Crystal was going to try to provide some of the data that I requested once she can reach the consultants, that that was a follow up. So, I think we may not have that for this meeting, but that's okay, I just wanted to let everyone know. Ritchie: Thank you, Council Woman Strader. I will give a quick update on that and we will revert it back to the police STEP Plan. What I communicated to Council Woman Strader in regards to her question from the budget hearing last week in regards to the additional general employee competitiveness against the market for general employee compensation programs specifically and at the department level, I did reach out to Ameriben, which is a consultant who helps us with that every year. The individual who is specifically assigned to Meridian was traveling for business and, then, out on vacation and returned back into the office today. I had a very late afternoon discussion with the -- with them and they are going to be providing that data, so that I can be bringing that forward to you Monday. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: So, part of the context that -- that Council Woman Strader is talking about is that intentional, by design, disconnect between -- and separation between the way the STEP Plan has been handled over the last ten to 12 years and the unique and separate purpose that its adjustments try to -- try to remedy and the e-mail that I had sent around tried to make a very brief snapshot of that historical intention. 1, as the police-- Police Department liaison and HR liaison it's probably something that I should have talked to Councilman Bernt and brought up and we could have had this discussion more fully in April or May and that would be my fault for it not coming forward, but this discussion today probably would have happened then. The reason -- and my e-mail said it is because I have -- I have seen that history and that -- that intention of what doesn't happen one year somewhat begets the conduct that happens the next year with regards to adjustments and so I was pretty comfortable once reviewing the entire budget as a whole and understanding the revenue sources that we have up through June and understanding those intended expenditures, that this STEP Plan which -- which I think was understood in prior years would be happening, that we would be able to fund it. So, whether you -- we could either question the reasoning behind the STEP Plan adjustment or whether we could afford a step one adjustment and -- and the way I saw -- having gone through the workshop and all of the underlying data that I think we have -- at least in my opinion we Meridian City Council Meeting Agenda July 7,2020— Page 103 of 814 Meridian City Council Work Session June 23,2020 Page 13 of 20 have got the resources available to fund a plan that is necessary to fund and I think it's consistent with the history and the intention of what we have expressed to our police department, what happened in fiscal year 2021. Part of what today could lead to -- and this would be my request -- is for the purpose of a productive discussion on June 30th that the STEP Plan request be included, so we can see it. When we look at the big grid of the general fund expenditures, so we can see what impact it has on the general fund budget as a whole and, then, have some conversations on ways -- if there is other adjustments that are necessary, whether it still should be included in light of that budget as a whole or not, I -- to cut to the end, I think there is room, but I think that's the June 30th discussion. To leave today with its inclusion I think would be very helpful for all of us to start off June 30th with a good opportunity to understand it's -- it's -- the STEP Plan adjustment impact on the budget as a whole and I think we will find that there is a means to fund it, as well as a good reason to fund it. Simison: Thank you, Councilman Borton. Not to have that be the last word, but I'm going to ask our CFO to weigh in specifically on that very topic in terms of how he will recommend you fund it if you want to do it. Lavoie: Mr. Mayor, Council Members, for the June 30th discussion to have us consider adding the compensation that you are recommending, you have heard from me in the past say I would always recommend taking the property tax to cover cost of doing business. Mr. Mayor presented to you a budget without it and we had that discussion on the first budget workshop. In my opinion I still believe we need to take a percentage of the comp -- of the level three percent if you wish to provide the extra -- or provide the compensation for the STEP Plan. I have promoted that in years past. I believe the three percent is the product that helps support the cost of doing business. I still stand by that position. I also stand by the position that the three percent is there to also compensate the general employees and the fire union and other health benefits and other cost of doing business aspects for the City of Meridian. I think that's what the three percent represents. That would be my guidance to you. I understand there is some other underlying issues that are influencing us to move a certain direction, but I still stand by the three percent. It's there for your cost of doing business. Mr. Borton, you asked, you know, do we have the resources. The answer is, yes, we do have the resources for the fiscal '21 budget to fund the compensation that you are discussing. Without taking the three percent. It would still be my guidance to consider the three percent, because the long term impacts of not taking the three percent is a compounding issue that you are familiar with and that's where I have my more concerns is the long term viability of funding, rather than the one time 12 month window that we are looking at. So, hopefully, that answers the question. You have my guidance. You know, we have discussed the three percent option, but, hopefully, Mr. Mayor, hopefully I answered the question for you. Simison: Yes, you did, Todd. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Meeting Agenda July 7,2020— Page 104 of 814 Meridian City Council Work Session June 23,2020 Page 14 of 20 Cavener: Thanks, Mr. Mayor. Todd, is that your plan to walk the Council through what those other mechanisms could be on the June 30th budget hearing or are you wanting Council Members to connect with you outside of that? Help me understand especially for our three new Council Members, how we are getting them aware of all the options that are before them. Lavoie: Mr. Mayor, Councilman Cavener, I'm happy to draft any documentation to assist in this discussion. Again, I wasn't planning on bringing a mechanism -- or mechanics or mechanisms that you are speaking of to discuss the different opportunities, but I'm happy to have something ready and draft it for you by the 30th or I can even have it done before the 30th so you guys can chew on it and understand the different components and options that are available to you as a Council to fund such a recommendation or discussion if you wish. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mr. Mayor, thank you. Thanks, Todd. I appreciate that. I -- I know these are kind of unique times for us and I just -- I want to make sure that we are doing everything we can for our -- our three new members to have a full understanding, so they have all the options presented to them and feel confident whatever decisions they choose to make. So, I appreciate that. Lavoie: Mr. Mayor, Councilman Cavener, I have no problem drafting something before your June 30th meeting so you guys have something to digest before the meeting. So, will work on something between now and then for you to have a clearer understanding of your options at your fingertips. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Question for maybe the chief and Crystal and that is how many open positions are there in the department right now? And if-- if you have -- if you know any estimation of the -- of the value of those open positions, the cost that there would be for pay and benefits. Lavoie: Mr. Mayor -- Crystal, I'm happy to take this one for you. We have the data at our -- on our computer. So, if you would give us 20 seconds we will look it up for you, Mr. Hoaglun. Hoaglun: Thank you. Lavey: Mr. Mayor and Council, I can tell you that we have ten openings currently. We have nine people that are in the background process for those positions for an October Meridian City Council Meeting Agenda July 7,2020— Page 105 of 814 Meridian City Council Work Session June 23,2020 Page 15 of 20 academy. I can also tell you that the PAM model that Council approved in 2014, which is our patrol allocation study, indicates you need five additional positions based upon the growth of the city over the past year. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Follow up on that, chief. Is that -- you said you have got ten open positions with nine folks prepared for the October academy. Are all your current open positions only for sworn officers or do you have any non-sworn positions that are open right now as well? Lavey: Mr. Mayor, Council, I do have non-sworn positions open. I have a code enforcement supervisor, two code enforcement positions. A NIBRS position. A community service officer position. And I believe there is one additional -- well, there is. There is one additional position I have open, but I have an interview with her for a job offer either this week or next. Cavener: Thank you. Field: Mr. Mayor? Simison: Yes. Field: I have the answer to your question about the current number of positions open for the Police Department. Currently we have 14 positions open and out of that 14 we have nine sworn positions. Hoaglun: Mr. Mayor. Thank you, Jenny. And -- and follow up with the chief, I guess, is I'm assuming at some point if they are selected to go to academy they are -- they come on to our payroll. Is -- I'm trying to understand the timing on that. Lavey: Mr. Mayor, Council, that would be correct. As soon as we give them a conditional offer for a start date, then, they would come on our payroll. That has not occurred yet, but that would occur probably December time frame. Hoaglun: Thank you, Mr. Mayor. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Maybe something for Todd to follow up with me on, but I think it would be helpful -- I recall in our last meeting you were mentioning that there were a few different options in terms of finding a way to sort of bridge the STEP Plan. It included removing some Meridian City Council Meeting Agenda July 7,2020— Page 106 of 814 Meridian City Council Work Session June 23,2020 Page 16 of 20 positions that were unfilled that I assumed we had built those salaries into our financial plan. I mean there were a few things you alluded to. I don't know what the different choices were and the viability of those choices. I think I would like to see different -- different approaches modeled out and, then, I would like to understand if -- if we did not take the three percent and we are, essentially, bridging that -- if we took the three percent the following year what would sort of the follow on impact be for that choice. I know that's kind of a big question, but I -- I think I would need to understand the implications of that and exactly what that would mean. Hopefully that makes sense. Simison: Yeah. Council Woman Strader, what Councilman Hoaglun was just referring to was one of the things that I had talked about is potential using savings from unfilled positions. But if you use those savings, then, you are not able to hire those officers if they are needed or if you have viable candidates. That was really the -- the main focus of one of them and I think Todd will cover these, but the other options are not to include --approve any other ongoing operational expenses in this year's budget as a way to reduce those costs. You will likely see those positions again in future years, but that's a way -- one of the ways to do it. Then there is always looking at other things or as you heard your CFO say, you can do it, but it's an ongoing expense to the city and I think that you will continue to hear the conversation about the rest of the city and the concept of HR we will come back and tell you that there are market justifications for the rest of the employees as well that are not included in this budget. We chose not to include them despite the market saying that there -- that would be something. So, you can all separate them out. You can consider them all of--you know, one offs, but it's kind of-- it becomes one of those things. It's -- there is things in this budget that could be included fully if we felt they were warranted. Strader: Mr. Mayor? Simison: Ahead of revenue. Yes. Strader: I understand what you are saying. I think part of what I was trying to ask Crystal about before was understanding if -- if the Police Department is much further off market than the rest of the employee pool and what I'm getting at and it may not be even an option, but, you know, do we close that gap. I don't know if it looks like half a step -- you know, I don't -- I don't know what that looks like. Maybe it's a combination of finding savings from positions that we truly have not been successful in recruiting for and, then, taking some other approaches. But, yeah, to me it's not necessarily rewarding one department over others, but it's understanding if because they are on a two year time frame they really are positioned differently relative to their discount to market than the rest of the city is what I would -- I'm just trying to find a way to cut through this to get some sort of data driven approach if that's possible. Simison: Okay. I know that's what Crystal was trying to work on for you. Cavener: Mr. Mayor? Meridian City Council Meeting Agenda July 7,2020— Page 107 of 814 Meridian City Council Work Session June 23,2020 Page 17 of 20 Simison: Councilman Cavener. Cavener: With that info, it would be good to get some maybe historical background as to -- you know, some of these positions in the Police Department are I think very much well within market and, then, there is these other ones that we were talking about that are kind of outliers where there is such a wide gap. It would be beneficial for me to know if that is the case because Council hasn't taken the appropriate action in the past or if that is because the market has expanded so rapidly since the last time that we have looked at the STEP Plan. It's me understanding what caused that gap to get so wide would be really really helpful, so that we don't--we can prevent that from getting even --even wider in the future. Lavey: Mr. Mayor, Council, I think I would defer that question over to Lieutenant Stokes, who will tell you that it's the explosive market with a few other factors built in. So, he can probably answer that better. Stokes: Yeah. So -- so, some of it is changes in the market. Like I mentioned before, the entry level wages for police officers in this county and in our comparison group have grown greatly over the last two years. Some of the -- how far we are behind the market -- and I mentioned some of this last week in those first four steps, one of them is nine percent, one is 15, one is ten, on is nine. So, that's something that is reflective of the market changing. Like I mentioned before, we are -- out of those compared agencies we have the lowest starting wage. So, we are at the bottom of the barrel there. When you talk about other factors, the compression at the top of our scale, that is a product of -- I don't -- it -- there is a lot of reasons that we have ended up where we are and some of that was decisions made to maybe do less at the -- at the top of the scale to make things better in the middle of the scale. So, what we are talking about today is the bottom of the scale needs significant adjustments. The top of the scale needs more adjustments than the middle of the scale. There are places -- really the middle of the scale is -- it just needs -- and it's reflected in this -- the -- you know, the -- the enhancement for the STEP Plan, it -- it needs very little in the middle. It's the bottom and the top. Of course there is more -- more people in the bottom and less at the top, so your-- more of your dollars are going to be spent at the bottom. The way the pay scale -- or the STEP Plan functions is an officer comes in and they move from step to step after successful evaluations from year to year. There are points in the STEP Plan where you reach a place where you sit, where you top out. So, for our supervisors after 49 months in their position, they see no increase unless the STEP Plan is adjusted. There is a couple of points for officer progression where they have to remain in a certain step for five years before we bump them to the next step. Those officers do not see any adjustment until -- unless we adjust the plan as a whole. So, those are kind of the issues we are talking about. If we move forward with -- with what we have -- we have put in this STEP Plan adjustment, there are places in the STEP Plan, you know, that would see really small increases, as low as one percent. I mentioned that last week and there is some that need to go up as high as 20 percent. So, it's a directed tactical deployment of those resources, where they need to go based on the analysis from the consultant. I hope that helps. Meridian City Council Meeting Agenda July 7,2020— Page 108 of 814 Meridian City Council Work Session June 23,2020 Page 18 of 20 Lavey: Mr. Mayor, I would just like to add onto that, that we -- every year that we have addressed this we have used the phased approach. We have never fully funded the recommendation from the consultant. We have always tried to target here or tried to target here -- so, essentially, what's happened is we have kicked the can down the road and it's now-- and that's where we are at right now is that we cannot move the top forward unless we make a serious adjustment to the STEP. That's -- that's the bottom line. We have tried to be conservative and tried to take a -- a slow approach to fix it and now it's come back to bite us. Strader: Mr. Mayor, could I ask a question? Simison: Council Woman Strader. Strader: Just so I understand how -- how this plan would be implemented if it were to move forward. Let's take the case of a position that the consultant recommend -- let's just -- cutting through it, we have got a position that's 20 percent off and there is a 20 percent recommended adjustment. Does it really make sense that that 20 percent would immediately come into effect or would that be phased over two years? Like how would that work? Stokes: Yeah. So, if I can kind of -- kind of speak to that. Yeah, it would be -- it's not a phased approach, because that -- that -- where that 20 percent is needed is in that entry level, so that's -- that's the adjustment we need to make to get people in the door in our organization. So, that's where your higher -- the highest numbers are there at the very bottom to get people in the door and -- and the other thing with the STEP Plan that I failed to mention is industry standard is these plans are used as recruiting tools, so in recruiting officers. Most cities and counties put their STEP Plans on their websites. They are very easy to access and our -- our applicants -- I mean they -- they look at those prior to applying. There is just -- there is no sugarcoating that. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: So, what you are saying is making more sense to me. So, if the starting -- the starting step, if you will, is really a big part of what's off market. That makes sense to me. I think where -- if we have major adjustments at the top of the scale, probably I -- I -- my bias would be a little bit more toward phasing those in,just because that-- to me like even in -- in other industries you wouldn't necessarily normally give somebody a 25 percent increase in one year that already works for you. You might phase that in over two years, but I think I get the bulk of what you are saying. I mean -- I think part -- you know, part of -- part of what I'm hoping -- depending on what Council decides to do, but I think if we are showing support here I'm hoping that, you know, maybe some of our competitive cities around us will be dumb enough to defund their police departments, because I think that might make us a little bit more competitive and this is the kind of environment where if we were showing a lot of support, you know, look-- I think it speaks volumes that in the future Meridian City Council Meeting Agenda July 7,2020— Page 109 of 814 Meridian City Council Work Session June 23,2020 Page 19 of 20 when you are recruiting officers you could say, look, in this crazy environment how supportive the city was at that time and maybe that's a recruiting tool as well. That's something that I'm also thinking about. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I would love that last part. If -- any other agency can pound sand, if there is a desire to recruit our officers away. To your comment about phasing it in, I -- the top of the scale in particular where there was -- just last year -- not the year before -- data that supported adjusting the top of the scale, there was a direction from our leadership to -- if something were to be sacrificed to sacrifice that and try and take care of others within the grid. So, if the -- if the top of the scale was, in fact, phased in it was phased in by taking zero the first year and we can think of this as a subsequent year when, in fact, there was data to support adjusting it in prior years, so I -- I appreciate the approach on being protective of our crew. I think that's spot on. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I think I'm tracking. It sounds like a lot -- a lot of the compression -- there was a lot of foregone steps, if you will, at the top. We have reached a point that now it -- that that -- really that's kind of what happened. Okay. That helps me understand the background. Simison: Council, any further questions? Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Before I get-- before I make a motion I just wanted to thank the Police Department and Crystal for coming in, having this discussion this evening. I think it's been very beneficial for all of us and it's great to be caught up to speed on how things work and how our plans works. So, thank you guys for joining us this evening. With that said, I move that we move into Executive Session per Idaho Code 74-206(1)(d), (f), and Idaho Code 74-206(a)(1)(a). Hoaglun: Second the motion. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll Meridian City Council Meeting Agenda July 7,2020— Page 110 of 814 Meridian City Council Work Session June 23,2020 Page 20 of 20 Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, absent. Simison: All ayes. We are in Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:39 p.m. to 6:10 p.m.) Simison: Council, do I have a motion to come out of Executive Session? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that the Council comes out of Executive Session. Borton: Second. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adjourn our work session. Borton: Second. Simison: I have a motion and a second to adjourn the work session. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:10 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 7 7 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda July 7,2020— Page 111 of 814 C-/WE IDIAN-- ITEM SHEET Council Agenda Item -A. Presenter: Estimated Time for Presentation: 9 Title of Item -Virtual Meeting Information Meridian City Council Meeting Agenda June 23,2020— Page 3 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 16, 2020 City Council Work Session ATTACHMENTS: All loa Minutes Minutes 6/18/2020 Meridian City Council Meeting Agenda June 23,2020— Page 4 of 216 Meridian City Council Work Session June 16,2020 Page 17 of 17 Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion. Simison: I have a motion and a second to adjourn the meeting. All those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 23 / 2020 Mayor, Robert E. Simison DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 23,2020— Page 21 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 16, 2020 City Council Regular Meeting ATTACHMENTS: AN loa Minutes Minutes 6/18/2020 Meridian City Council Meeting Agenda June 23,2020— Page 22 of 216 Meridian City Council June 16,2020 Page 9 of 9 Bernt: I move that we adjourn the meeting. Hoaglun: Second. Simison: I have a motion and a second to adjourn the meeting. Any discussion on the motion? All those in favor signify by saying aye. Opposed nay. And we are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:21 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 23 / 2020 Mayor, Robert E. Simison DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 23,2020— Page 31 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Hill's Century Farm North No. 1 (H-2020-0055) by Martin L. Hill, Hill & Hill Properties, Located on the South Side of E.Amity Rd. and East of S. Eagle Rd. Click Here for Application Materials AL iffillow— ATTACHMENTS: Description Typ pload Staff Report Staff Report 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 32 of 216 STAFF REPORT E COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/23/2020 legend DATE: U° I () Iff Project ®®e RU � TO: Mayor&City Council R= FROM: Sonya Allen,Associate Planner i R'8 1R 208-884-5533 R- _C RUT RUT m SUBJECT: H-2020-0055 T RUT _ Hill's Century Farm North No. 1 RUT ' LOCATION: South side of E.Amity Rd., east of S. Eagle Rd., in the NW 1/4 of Section 33, Township 3N.,Range 1 E. RUT -15 RUT RUT I. PROJECT DESCRIPTION Final plat consisting of 9 buildable lots on 9.25 acres of land in the C-C and C-N zoning districts. II. APPLICANT INFORMATION A. Applicant: Martin L. Hill,Hill&Hill Properties—3625 E.Amity Rd.,Meridian,ID 83642 B. Owner: Same as Applicant C. Representative: Kody Daffer,Brighton Development, Inc. —2929 W.Navigator Dr., Ste. 400,Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2019-0134)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of buildable lots are the same and there is no common area in this phase; therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. Pagel Meridian City Council Meeting Agenda June 23,2020— Page 33 of 216 IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 11/18/2019) •• "•,, 'mod HILL'S CENTURY rARM NORTH PREU110 ARY PLAT LSk �NfY� RpApat{jF LAND SITUArcDLNTHEkw]f-0OFMETIUM!!.rowwsHlk33 W4.PLM6EI ,• s tAST."&kWENip"G rV 13F 1 EWILFH,ADAC04MTv,16.5H6 •!#wf`iT�:� �-z#4 rir— Ll B• • ■ I _ c..:n aruoay�u�ui,r��.un rt ARE I-- '+ 4 I w Lr �F�JI j� r 4 M Y+ $ r_�... �, ., ti �• e� iV i r •. .+ .F ----- ;- 0. - -P it.. _•T ,�-p,� rIs EWi Meridian City Council Meeting Agenda June 23,2020— Page 34 of 216 B. Final Plat(dated: 4/23/20) HIV HILL'SCEN7UM FARM NiOWNSURDNI ¢k ka I 4{ip7LL rL4W'•4M'Ia+Mm I fiF.KH.090M --_----- ----- sir "` - .�. nn �� Wai4 rL -.I ;15 Mrlw s — • imyn ' �7`1�`-#.iF�'J'7�S:r'tiMi'�'7�� `�J'l=�'-`_""T1X"'>'�•'"' • r..'-T�3�.,.-,tee.... CL VE.-; w T'm --- ruin HRt'SCENrURY FAFM ROAfI-I 51IBOIU9SIORflo.1 QU - parr - --... - � ----- ----.-- } ���-•_.._ �� —_ � � F rD E I �5159 911F9fr€M CORPC�RJiIgN �- Page 3 Meridian City Council Meeting Agenda June 23,2020— Page 35 of 216 C. Landscape Plan(dated: 04/21/2020) -� . 'MEr ` 4 i� ,._ _ :. .JGF���tir.=c,�-arreF .���."«,,..... �:ys•�..-� 'c�� z:s' km tl 5u iW vu. uiltli fly✓I ..... ' �77.._ i�� r ..r.r..r... ': 1a04 �r�L-.�^• + ooa..nnuae narrta¢ua.r,rwc mr = VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: I. Applicant shall meet all terms of the approved annexation(Development Agreement-Inst. #2015-061375, Pt Addendum#2016-119080,2'Addendum#2019-033207 and 3'Addendum #2020-059662) and preliminary plat(H-2019-0134)applications approved for this site. 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat; or apply for a time extension, in accord with UDC 11-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering, stamped by Aaron L. Ballard, dated: 4/23/2020, included in Section V.B shall be revised as follows: a. Note#10: Include the recorded instrument number of the ACHD landscape license agreement. b. Note#14: Include the recorded instrument number of the ACHD permanent easement.Also include the instrument number on Sheet 2 where it's graphically depicted and called-out. c. Note#15: Include the recorded instrument number for the CC&R's. Meridian City Council Meeting Agenda June 23,2020— Page 36 of 216 d. Note#18: Include the recorded instrument number of the Development Agreement(i.e. #2020-059662). e. Include the recorded instrument number of the City of Meridian sewer and water easements on Sheet 2 where they're graphically depicted and called out. f. Graphically depict the required landscape buffers along E. Amity Rd. and S. Tavistock Ave. (i.e. 25 feet and 10 feet,respectively,measured from back of curb)referred to in note#11 in a common lot or permanent dedicated buffer in accord with UDC 11-3B-7C.2b. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Alyssa Yensen,KM Engineering, dated 04/21/2020, included in Section V.C, shall be revised as follows: a. Mitigation information shall be included in the calculations table on Sheet L 1.0 for any existing trees 4"caliper or greater that are removed from the site in accord with the standards listed in UDC 11-313-10.C.5 as determined by the City Arborist. A copy of the revised plan shall be submitted with the final plat for City Engineer signature. 6. Prior to removal of any existing trees from the site,the Applicant shall schedule an on-site appointment with Matt Perkins,the City Arborist,to determine if mitigation is required for any existing trees proposed to be removed from the site per the standards listed in UDC 11-313-10C.5. 7. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 8. All fencing shall comply with the standards of UDC 11-3A-7C. 9. The existing structures on the site shall be removed prior to signature on the final plat by the City Engineer. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. It is suggested that the applicant take a look at constructing the water main and services to the extent that the proposed sewer main is built through future Phase 2 for ease of construction. This is not a requirement. 2. The water main connection in Amity will be a 12" on 12" and a hot top isn't allowed for a same size tie-in. Also, two valves will need to be installed at this connection per city standard. The second valve needs to be installed on the existing 12"main just west of the connection point. General Conditions: 3. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. Page 5 — Meridian City Council Meeting Agenda June 23,2020— Page 37 of 216 4. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 5. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 6. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 8. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 12. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 13. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 14. Developer shall coordinate mailbox locations with the Meridian Post Office. 15. All grading of the site shall be performed in conformance with MCC 11-1-4B. 16. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 17. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 18. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district Meridian City Council Meeting Agenda June 23,2020— Page 38 of 216 or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 19. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 21. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 22. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 23. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 24. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 39 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 112 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. ATTACHMENTS: Description T U loa Order Findings/Orders 6/19/2020 Exhibit A Exhibit 6/19/2020 Exhibit B Exhibit 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 40 of 216 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 9, 2020 ORDER APPROVAL DATE: DUNE 23, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 50 BUILDING ) CASE NO. H-2020-0040 LOTS AND 6 COMMON LOTS ON ) 18.61 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR MOVADO ) APPROVAL OF FINAL PLAT SUBDIVSION NO. 8. ) BY: EVANS DEVELOPMENT, LLC ) APPLICANT ) This matter coming before the City Council on June 23, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING MOVADO SUBDIVISION NO. 8, LOCATED IN THE E 1/2 OF SECTION 21, TOWNSHIP 3N, RANGE IE, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 2/20/2020, by JEFF BEAGLEY, PLS, SHEET 1 OF ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO SUBDIVISION NO. 8—FILE#H-2020-0040) Page 1 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 41 of 216 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 9, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Laren Bailey, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO SUBDIVISION NO. 8—FILE#H-2020-0040) Page 2 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 42 of 216 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 23rd day of June , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: June 23, 2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO SUBDIVISION NO. 8—FILE#H-2020-0040) Page 3 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 43 of 216 Exhibit A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 6/9/2020 Legend TO: City Council Project Location i FROM: Joseph Dodson,Associate Planner 208-884-5533 ' SUBJECT: H-2020-0040 - 1 , J Movado No. 8 PROPERTY LOCATION: o The site is located approximately'/4 mile south of E. Overland Rd. on the west side of S. Cloverdale Rd.,in the E 1/2 of Section 21, Township 3N.,Range IE.. • I. PROJECT DESCRIPTION A final plat consisting of fifty(50)building lots and six(6) common lots on 18.61 acres of land in the R-8 zoning district. This is the eighth phase of development of the Movado Subdivision (H-2016-0112). NOTE: The approved preliminary plat depicts and requires a pedestrian bridge in this area of the subdivision that traverses the Ridenbaugh Canal and connects this subdivision to S. Cloverdale Rd. The recorded Development Agreement states that this pedestrian connection is to be created with Phase 5A of development. The phasing of this project has changed but this proposed phase is the appropriate phase for this pedestrian connection to occur. ACHD and the Irrigation District have planned improvements in the same area of the proposed pedestrian bridge and were scheduled to complete these improvements prior to this year. However, it has come to the attention of Staff that these planned improvements have been delayed beyond this year and likely beyond FY 2023 by no fault of the Applicant. Therefore, staff is recommending a condition in this final plat application to ensure the City obtains the pedestrian connection following the planned improvements by outside agencies. The applicant will be required to post surety for the proposed improvement until such time as the pedestrian bridge and related improvements are built. Page 1 Meridian City Council Meeting Agenda June 23,2020— Page 44 of 216 IL SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 18.61 Future Land Use Designation MDR(Medium-Density Residential) Existing Land Use Vacant Proposed Land Use(s) Single-family residential(SFR) Current Zoning R-8 Lots(#and type;bldg/common) 50 SFR,6 Common Density(gross&net) 2.71 Gross,4.52 Net Open Space(acres,total[%]/ 0.96 acres qualified at 9.12%(specific to this phase) buffer/qualified) Amenities Multi-use Pathway;other amenities built with previous phases. Physical Features(waterways, Ridenbaugh Canal runs along the south and east boundaries; hazards,flood plain,hillside) Eightmile Creek runs along the northern boundary of this phase. History(previous approvals) H-2016-0112(annexation,preliminary plat and alternative compliance);Development Agreement Instrument#2017- 012608 and#2017-024757. B. Project Area Maps Future Land Use Map Aerial Map Legend Legend Le E IIV IIIProject Location Project Location a p a.,, r. MU-R•G _ - Metlium Uensiy Residential CIYIC _ UDC` 6 Dell � Residential Zoning Map Planned Development Map Legend Legend - 0 Project Location Rl R-1 AProject Location - • , RUT -'City Limits o C'2 —Planned Parcels GCE R-15 — R-TA C-G R-15 R 18 ' A LU CC R8 R 4 RT --R- , .R. — RUT Page 2 — Meridian City Council Meeting Agenda June 23,2020— Page 45 of 216 III. APPLICANT INFORMATION A. Applicant Evans Development, LLC B. Owner: Same as Applicant C. Representative: Laren Bailey, Conger Development—4824 W. Fairview Ave., Boise, ID 83706 IV. STAFF ANALYSIS The proposed final plat consists of 50 building lots and 6 common lots in the R-8 zoning district. The minimum lot size proposed is 8,211 square feet with an average lot size of approximately 9,632 square feet. Because the number of building lots and the amount of common open space is the same as the approved preliminary plat, staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. A. Open Space &Amenities In the development agreement, the applicant was required to provide 15% open space for the development, or 15.41 acres of land. The applicant has provided .96 acres in this phase consisting only of the extension of the 10' multi-use pathway system around the perimeter of this phase. The proposed regional pathway complies as one of the approved amenities in the preliminary plat. This is the final phase of development for the Movado Subdivision. With approval of this final plat, the applicant has met the 15% overall open space as set forth in the recorded development agreement. Please see note at the beginning of this staff report regarding the proposed pedestrian bridge across the Ridenbaugh Canal. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Page 3 — Meridian City Council Meeting Agenda June 23,2020— Page 46 of 216 VI. EXHIBITS A. Preliminary Plat Y. C2 011d'SNOI.LVAONNI IWO 11011slit108ns ou"ow --------------- I . 5 ga F a 0; -:101,N11'1 "NON. r I cc El 7 1 2, C:) K, '0 �,=3737 COD CD U III ,7 C= gill Page 4 Meridian City Council Meeting Agenda June 23,2020— Page 47 of 216 B. Final Plat (dated: February 20, 2020) � , il it f M6�I>N^E YMl.�3' NO°IIY#"E 4p1.14•mv,etar � � 11 -,28 m u xrunrc 1U.s ✓. �. � `✓,a�4 �A'as /9� �p*�/\ iA P he a a � s w b �. - � ; _,;a _ a`p e 1m & � e u� � � - w°�q p•'��� � � C Y '.�� E prs � $� 9�' `�5r� �. M.5[AIBN� ;���;�liai Q'A "� �'� !�ti �; ��' ® e;p,.� w8 u' �� �.. ;�a�Y �q,a,__.�� sa a •�•i��'F I� �( "�� £ r". i Z�� x S O g g V. �-t�Si � �n `.ems �'�'� :.'CG _•�ass a-.som IY-�-�\- ( ��';, �2.ro t� �JW 4N�� '1' ' ('�m= �� �� $�.\.` � ,;���,.y,'/,�`M'a�,a, ;�� �I I$k"II I�I���I I� '��,"'i���, ��`NF��✓� /•r" og� y s �,crb h5>,^ �qb�,,,�--emu Lm�' w.. �� n•..,�j0 +a.. d% a'� n O T czi s �� '���. '�, < gw',� `,, _"'—�sue,w _bus_�_— �Fy a ."✓8 �n �� � 2��� SG `per _ ]4`11' N�3J'S/_E� 6+ m so vN mo w PROF � r $ ,os �m �m g 9 � a g , z � a KO �R Om o 19 ! HUM K TM, q 4 l g a mo Page 5 — Meridian City Council Meeting Agenda June 23,2020— Page 48 of 216 C. Landscape Plan(dated: May 7, 2020) EI-T514ECAFEH- PLANT 55CHFZ-,ULE sr � IeaseaaEan n _. m NOTES Cn g tai z z i � } LL KEY MAP LI AWULINO Li � �II \ ' E� 9LA ProLANAPE MATCNLME L8 I PLANT 5CHEDULE w, I II \N,M, CIO ti I zz zLU a NOTES m {n. I. a� =,,R d�...m. 0— L P ,�� ..I'y m g 4 U i mm, a a z KEY MAP 9LANJ8GAPE MATpHLINEL2 ,. P AN MATGI-l1NE LS © L2 Page 6 — Meridian City Council Meeting Agenda June 23,2020— Page 49 of 216 MATLHLINE Lt. _ _ MAC T�LHL�L2 1 y �� MATLHLlrl.Bi TI MATLHCINE LE —r `' III L 00 i \ / G+— O Z LL ,\ a I L _ I a 7 LL SLANT SGi=OUCH NOTES ...�.";._.,-...uA >.a.�,.�. KEY MAP EA FA PLAN PLANT 5riHDULH OAF IN ED 1p mu Z NOTES Z LL _ LAND APE GALGJLA'IONS Q Eff- T..-a ...�..��,�,.. LANOSGAPE PLAN L4r` Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 50 of 216 VII.PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved annexation and preliminary plat(H-2016-0112) and development agreement(Instrument#2017-012608 &2017-024757) for this development. 2. The applicant has two years from August 30, 2019,the date of signature on the most recently signed final plat phase(Movado No. 6),to obtain City Engineer's signature on this final plat or apply for a time extension in accord with UDC 11-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to City Engineer's signature,the Applicant shall post a performance surety for the required pedestrian bridge across the Ridenbaugh Canal and required landscaping located in Lots 78 and 79,Block 7 in the amount of 110%of the proposed cost of construction until such time the pedestrian bridge and relevant improvements have been built. 5. Prior to signature on the final plat by the City Engineer,the final plat prepared by Sawtooth Land Surveying,LLC(Exhibit B) shall be revised as follows: a. Add a note referencing the lots and the easement number for the public access easement for the 10-foot multi-use pathway; the instrument number shall also be shown on the plat itself where an empty note already exists. b. Note#7: Include recorded ACHD instrument number. 6. The landscape plan prepared by Jensen Belts Associates, dated 05/07/2020, is approved as shown in Exhibit C. 7. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathways on Lots 77 and 78 Block 7. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10'pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 8. The applicant shall comply with the submitted home elevations within the approved preliminary plat(H-2016-0112). The rear and/or side of structures that face E. Cloverdale Road(Lots 58-66,Block 7)shall incorporate articulation through changes in two or more of the following: modulation(e.g.—projections,recesses,step-backs,pop-outs),bays,banding, porches,balconies,material types or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street.Single- story structures are exempt from this requirement. 9. All fencing shall be installed in accordance with UDC 11-3A-7. 10. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-11C. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster for more information. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 13. Prior to the issuance of a building permit,the final plat shall be recorded. 14. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. Page 8 Meridian City Council Meeting Agenda June 23,2020— Page 51 of 216 15. The applicant shall maintain surface water delivery to the adjacent properties and participate in the maintenance of the drainage ditches within and near the boundaries of the Movado Subdivision in accord with the recorded development agreement. 16. Avoid sanitary sewer service lines going through seepage beds whenever possible.Adjust seepage beds,or service lines so they are not going through a seepage bed. 17. The developer shall comply with the best practice standards approved with the recorded development agreement as follows: • Continue groundwater monitoring of the site through at least next irrigation season to more accurately gage peak levels and confirm current estimates. The soils report and groundwater monitoring are to be referred to and documented in the construction documents as each phase is designed.Particular attention is to be paid to finished lot grades in relation to estimated ground water levels. • Construction drawings with each development phase shall include a master grading plan addressing drainage within each block and the drainage patterns on each lot. The plans shall also include: a.Finished grades for all roads,back of curbs at lots,rear lot line swales,side lot line swales where appropriate; b. Lot existing grade prior to grading operations; c. Lot finished grade to be achieved following grading operations; d. Minimum and Maximum top of foundation wall elevations for each lot; e. Reference to the soils reports and recommendations provided by the soils consultant; f. Reference to the "Recommendations for Homebuilders" memo provided by the soils consultant; and g. The homebuilder to comply with required top of foundation elevations or submit an engineered site grading plan certifying compliance with grading plan. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. Page 9 Meridian City Council Meeting Agenda June 23,2020— Page 52 of 216 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature.This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Page 10 Meridian City Council Meeting Agenda June 23,2020— Page 53 of 216 Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches,canals,laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. hi performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. — Page 11 Meridian City Council Meeting Agenda June 23,2020— Page 54 of 216 Joseph Dodson From: Laren Bailey <laren@congergroup.com> Sent: Tuesday,June 9, 2020 1:02 PM To: Joseph Dodson Subject: RE: Staff Report - Movado No. 8 Final Plat Thank you for all of your help. From:Joseph Dodson <jdodson@meridiancity.org> Sent:Tuesday,June 9, 2020 12:59 PM To: Laren Bailey<laren@congergroup.com> Subject: RE: Staff Report- Movado No. 8 Final Plat Hi Laren, This is on the consent agenda for the work session so no one should be calling in. I have not heard any rumblings so I am confident we are good to go. Best Regards, Joseph Dodson I Current Associate Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 (fE II Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. From: Laren Bailey<laren@congergroup.com> Sent:Tuesday,June 9, 2020 12:58 PM To:Joseph Dodson <jdodson@meridiancity.org> Subject: RE: Staff Report- Movado No. 8 Final Plat Joseph, Have you seen anything that we should worry about tonight? I probably wont call in unless you think that we need to.Thanks From:Joseph Dodson <jdodson@meridiancity.or > Sent:Thursday,June 4, 2020 10:17 AM To: Laren Bailey<laren@congergroup.com>;Adrienne Weatherly<aeatherly@meridiancity.org>; Andrea Pogue <aPogue@meridiancity.org>; Bill Nary<bnarv@meridiancity.org>; Charlene Way<cwav@meridiancity.org>; Chris Johnson <ciohnson@meridiancity.org>;Ted Baird <tbaird@meridiancity.org> i Meridian City Council Meeting Agenda June 23,2020— Page 55 of 216 Cc: Bill Parsons<bparsons@meridiancity.org> Subject: Staff Report- Movado No. 8 Final Plat Hello, Attached is the staff report for the proposed Final Plat for Movado Subdivision No. 8, H-2020-0040. This item is scheduled to be on the Council consent agenda on June 9, 2020. The public hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Laren - Please submit any written response you may have to the staff report to the City Clerk's office (MeridianCityClerk@meridiancity.orb) and myself (e-mail) as soon as possible. Thank you, Joseph Dodson I Current Associate Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 fE II !� Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. 2 Meridian City Council Meeting Agenda June 23,2020— Page 56 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.E. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Oaks North No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. ATTACHMENTS: Description T U loa Order Findings/Orders 6/19/2020 Exhibit A Exhibit 6/19/2020 Exhibit B Exhibit 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 57 of 216 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 9, 2020 ORDER APPROVAL DATE: DUNE 23, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 72 BUILDING ) CASE NO. H-2020-0049 LOTS AND 5 COMMON LOTS ON ) 17.33 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL AND R-8 ZONING DISTRICTS FOR ) APPROVAL OF FINAL PLAT OAKS NORTH SUBDIVISION NO. ) 7. ) BY: TOLL SOUTHWEST,LLC ) APPLICANT ) This matter coming before the City Council on June 23, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING THE OAKS NORTH SUBDIVISION NO. 7, LOCATED IN THE SW '/4 OF THE SE '/4 AND THE SE '/4 OF THE SW '/4 OF SECTION 28, TOWNSHIP 4N, RANGE 1 W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 7—FILE#H-2020-0049) Page 1 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 58 of 216 04/14/20,by CLINTON W. HANSEN, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 9, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Becky McKay, Engineering Solutions, LLP, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 7—FILE#H-2020-0049) Page 2 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 59 of 216 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 23rd day of June , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 6-23-2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 7—FILE#H-2020-0049) Page 3 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 60 of 216 Exhibit A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend R DATE: L 0 ��Project Lflcfl�iar TO: Mayor&City Council FROM: Joseph Dodson,Associate Planner RUT R=4-R-4 R-_ 208-884-5533 R-8 R- R= SUBJECT: H-2020-0049 • Oaks North No. 7 R-1 R-1 LOCATION: Generally located near the half-mile mark on W.McMillan Road between McDermott Road and Black Cat Road, in UT the SW '/4 of the SE '/4 of Section 28, - R-$ TAN.,R.1W. R_4 RUT L PROJECT DESCRIPTION Final plat consisting of 72 building lots and 5 common lots on 17.33 acres of land in the R-4 and R-8 zoning districts. II. APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest,LLC—3101 W. Sheryl Drive, Suite 100,Meridian, ID 83642 B. Representative: Becky McKay,Engineering Solutions,LLP— 1029 N.Rosario Street, Ste. 100,Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-613-3C.2. The gross density is 4.15 du/ac with an average lot size of 8,213 square feet and a minimum property size of 6,662 square feet. The open space for this phase is approximately 1.46 acres; additional open space was provided in previous phases. This phase also provides a pathway along the north and northeast boundary,providing additional open space above what was approved in the preliminary plat. This is the seventh phase of development of the Oaks North Subdivision There are three(3)more buildable lots,two additional common drives,and additional common open space than shown on the approved preliminary plat. These additional three lots and common drives have been added to account for the loss of three lots throughout the previous six(6)phases of Oaks Page 1 Meridian City Council Meeting Agenda June 23,2020— Page 61 of 216 North Subdivision development. Because the overall number of lots along all phases has not changed, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 8/6/2013) i a a ---------- I5 J I I F PUT I �� I F3 I I Rpy - - • _ _ - M I ------- -------- ------- RUT k RUT i I� - I RUT M �� s- ' - - --- - - - - ------------ g -ter 7 g�'�: � �•— ��_ - i - - i I I I I � �� s gg[ IIL - I � i _ •i ,�'I ° I it II �� �'400 I — I-•a I x +�+ ' R-s' - -- - - I Area of Phase 7 ....I R s �..•- _ I Z0� r� r � _ _ �.• I AUT f p Iy IL TI I1rr T 7rl T�iiTn�rrr �II--� Llllll lllll� Ijll'� _iIJ ri���_I_�� �� I-T-i .a. .o�. I 1 IT I ,I III GiT- 1T r'LV r.XeU r�-�r -�4L PRE Page 2 — - Meridian City Council Meeting Agenda June 23,2020— Page 62 of 216 B. Final Plat(date: 5/27/2020) PLAT SHOWING WE HE FED OAKS NOR TuHr OUBDZY31810� 21 o im aro mo LOCATED IN THE SW}OF THE SE }AND THE SE}OF THE SW}OF SECTION 28, L4N., RAW_ B.M. fmN,r-,ar MERIDIAN, ADA COUNTY, IDAHO 2020 THE OAKS NORW MOD.NO.3 SINP pfEp( orw EDOK 118 PA[ES 1E072-307E I SLW RD.2 -ss 1 PAS IMO17013 s ue -- ea2Y�e sn77' j_ s _ _ — „ I ®sec — —71 w ,,-, �F _— uxE- TOW 72Y THE OAKS NOR1119NW.N0.4I�ss OIPLATim ROOK PACfS ' SE972'25Y Y15.00•F zI�w'�"•14 � r "1 ��nl �Js t�r_P 9.imrev ww2tmi „ cur x 5r"I � I �1 x. � -a• �mn,m,cry nmv. v�..,n» ,v,.w.x., ..�i,a,n.«nx,n N99'22'25-W'R �� N rd 1 wi so sz xa an sa w sa n rnmry wo w, X, 15 sa9ziem , gas —I 9 LFR��,� '� 4E 47� a91 I-'-° l s �4i s9 �.ze n sEcrov k [ F -R'C -k6 A6aE 91 I,�y 9I 589'2715'E 9.9 W OaHxE -I—.i 3� 134 3 321 '3oy 297 R +a _359"iYi"L AFII 3925RI 51 �I JLJI 1— II J I gg E` �d��_Rtr 1e I o I so zt I zzr za 01I � '"E� u�,wu UNPLkno acr NE9z72 ad mad NN,u awls f -L° w'I m se uxno s.m wr ne�ooe, W �a xD z rzz H - zN 1s u Ih18ki a .nr z a t 9 - t aaNTCE t t s xffi $ }pg' EECLIwnG 1a b,�/4 ti__ w _ _ _ _ _ _ _ 4 y°P_—W wH 11 TOLL SOUTHWEST LLC 'v THE ON6 S N SUED N0.1 EDOK 1.PAGES 1.24_1512E to — xx ae naT , _ ��,3 N6lRffRlN6 CAAAS 9WTH SUED.NO.3 DOW 110•PAWS 157�157371 �1 SHEEP 1 OP 3 SOLRTIORS,, ,.. Page 3 — Meridian City Council Meeting Agenda June 23,2020— Page 63 of 216 THrE OAKS NO1�`1'ui-5ir SUBDIVISION NO 7 CERTIFICATE OF OSMJERS IT_ IxnuTE ME WE---NO ACENOWLE�OMENT OE9pMffD PNOPFAtt x MISW YIffFT1EEg Y5o W4cnorvTH eomsld Na T: w¢r eus= ST�AtE OFOFDAon ss MERIDIAM MNXDIAN.IADA CWNTT.IAHa ANC MORE PAOCLMLY DESCAISF➢AS FF[LLOM3: 1 cvam)cIOF solo ASEvmON�MFRAM tmlCx ANeRAs OM uonu ETIi x�Hlxc MEsaTMEASTscOaHEns 0 AND SAID STAi PPERWNALLY APFEARm O9b.W STANLEYENNOYM TO—MC OTO BEAWE—NW NMC IN —SEC11M.BEARS S E915'A5'E A DISTANCE CIF--FEET; AIESDENT OF TOLL SWnIReT LLC.THA D—D N—II mu1. axo 11.vxDyL S�UBSmOu[�NND,•I0 THENCE S ffi1B'AS'E ALONG ME—BOUNDARY OF SAID SW Y OF ME SE Y Oi SECTON 99 A fKCO1[D�F SWE IN SAID IADIpTY 4LMINY3 NAMES A 0 DISTANCE OF 1SIT.6e MET TO ME SWTNEAST CORNER CT`SAID SW Y OF THE SE X; KII T HMO AND NFl1EC MY OFFlpAL SEAL TIE CAY AND YEAR sW){6 sE T(N IN THIS CERIH— R. OVE 1M A. H. AM PVISON 1 iq 6,5�1I5HOTMAI INt 9EOCK FEATS ON PACES MRWCH RECORDS OF TH OWRYS ONE D6E EDGE L 9DUN.—LF SAISAIDMC OAFS FARM S0MDIN510N XO.5 E—N. MY CM EGON EMIR ES THENOF N V3Y3B EW wA OF—10 FEET TO A 1-1 A,—N O'l—,A DISTAII¢OH ea-FlET TO A PANT: THENCE S U1225-E A DISTANCE OP 992 FEET M A MINT, THENCE N E3725'E A CdSTANCE W 189.50 MET M A MINT ON ME EDUTHERLY BDUNDARY OF THE DAIq.MI In eIX.W uF RATS on PACE_ THROUOn 0.3,AV THE BWN— 11—N OIYas5E A m EAAIIOE OH I-A.—T TC A 1-1 CERTIFICATE OF SURVEYOR THENCE n BfftG']3'W A DOTMxZ OF 3.92 FEET i0 A PCMT: MFxCF x O'3Y33'E P DISTANT£OF I-sI METIA vpME oAHq Anx ERo THENCE 6 e6R9'2e'E A x6TAMOE Or,SBe 00 FEET TD A MHTI RFPFE�Ni4 WE POINTS PLAITED THERM AND IS INI CON-1ITY WW MEP STATE OFAIDPXO CODE W.ATNC♦0 PLATS AND EU RAEYS. THENCE X 0'3P35'E A xSIANLE OF 131.50 FEAT M A POMT: E A A THENCE M O'3T35'EAITSTANLE W 17-0 FEET NAPMM% THENCE N e05A S5 W A ps —6 eE00—T N A Ppx I. QN RELCRCS OF 11ONTTIATINCOUNT'.I 1M AOF AO-W N M1 0.1l1 I ATS ou FA— TiWTFlMILCCH INOTF B l�lB¢- s e >, -N—W HANS•EN P ,¢ly�, —na tole � z NO., OEIII U Su.EMA OAk3 NCBTn 40BDINSCnsrva]3 SO-Y".A C19iANtf OF 51Y.11 FEET N A Y�ION ry.WPH SAIN sX Y of ME g Y MANION1 THI—THE.T C—M DI'Sam ME ON"N.W SVEOIMSCXry NO,] THENCE ALDNC SAID CAMRLY BWNDARY S VSrW-W A DISTANCE M 12—FEET TO ME E0IIL E i. MWOIAM ME CUY OF MERIDIAN HAS AWVEED IN MOTNG 1➢MEN ALL EBTAIS INS IS SL _DN. 11 CIA MY OF ACCOSTTDIICNA T0.AND USE OF.THEFT EAS[MENTSFIS NEREBT IIII<D FCR W LO.UINIXNOT D TO MH ESODRAINACE MID 20 m s•ET ONTO HAND THls OAT ff TOu ANAL NE3T uC.A GfaAwA1E—TAT LA.I.1 C 1.1 TOLL SCUTH EST LLC DEbELOPEA HOR—,PA BY w9AN,X EY,DI saN—DENT tNGINEERING La„ �ulions .1DR uD.T91zDY SOlU710NS,,, SHEEP 2 OF 3 Page 4 Meridian City Council Meeting Agenda June 23,2020— Page 64 of 216 C. Landscape Plan(date: 5/27/2020) i - Eihlk4Fnrk PHA3ESi --- L4 I F `' J'II �dAKs NOEi JEIQSENBFLTS ta, PHASE, �it 1 .,. ti ^i si-I e� q�l 'fit fifkJRE OAKS TI�PHAt$ES0 'a �,• V, S�_r _ OAKS NORTH PHASE 3 LLj IL Z O a OOHTEI RHAS_E 2 Ii, j o vVi _ o Z I �-s ��J' Z O J Z LL — ,-_- OAKS 01FR HT PHASE 11.. WRY NORTF - NUTES s�, I I' III' l TF- - o.o. W.MCMILLAN ROAD LANoscAPe PLAN U.0 Page 5 — Meridian City Council Meeting Agenda June 23,2020— Page 65 of 216 I � II II Lsf- xlcR ea a % i 5,�,� I - imp -- _— �.•- f�— - / -'�'r �EIV�a13iBEL}6 t 3 1 2 VILL DR. I BL ei4 _ I� eLgex xis S o y H Ifi 11 16 19 LLeLe 3a L1 Z 6 s _ z - m a 10 IF— rt- 0 II g� 'i A ' 'LANCBCRPE 11-3 MATCIiNE r MATCHLINE L12 . o T + __ ____ 1 WTOML/E L1,1 I '-ram •v I , _ - [l E91I OfLlIf1A IE1�SE filY n 8a -e6 Y q BI I of N {�7 ,emcxtt - a ROTES � Lu Z O a s Ir - ¢z z Z¢ F If aD, 31 ?? tt BLNIf M w 33 I el 0 r; I _ - W.MCMILLAN RD. Page 6 — Meridian City Council Meeting Agenda June 23,2020— Page 66 of 216 TH I Ali k LANDSCAPE CALLULA \0 ES o 0 Z z LL EE 7�'IIIMIIIZIIII 7.11",711 1-1.3 Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 67 of 216 D. Common Drive Exhibits 0 P � a n a N — y � In O m -p Z m 5' SIDE g - — — — —-T---, o� z o m N. BLUEFIELD Z p l � 1 0 o p AVE. c LO --- - -- 1 k 5'SIDE — - a. 5 sIDE _ 94' 10, 10'(UVING) FRON1_ - ^I O IN o z I z! I 20'(GARAGE) FRONT ao I — I I p � m I � V I N p of oii moL4 I aroa I m L- - - -- — M9 m Cy --� 0 21' 15 o�Q� —— 5' SIDE 5' SIDE SHARED I c o -— — —— — DRIVEWAY '' I 94' `�10' ' I to I �I I Im O p ZI I Z L -- --- 94-------J 10": L- - - - —J 10'SIDE (BOUNDARY 12' REAR y C z � or m r z m C�J m p Page 8 — Meridian City Council Meeting Agenda June 23,2020- Page 68 of 216 o w�. � Ly =3 �� II U CL z L`' w T— U J CrJ ILI- Z Z 7 W (AaVON1109) AIS ,DI m I - - --- L8 —— — aV36 ,604 z _ _ I Q c� o c�d5 1 `J I I M U O oz NI of + m Iw O xis S - AbUANO I �f w O ---, 0WH h V �- --- Lg ---- -T0 lZ s Mo z N Lj — N o �I = f `novel I aU o ¢m l x co W l o acD l I Q m TNoa�(3adaas),aa— Z I �� I - o l L— Ls ---- -`OL_, a 3OIS S CO 3a15 ,S O I I o I-- �f 6'�� Q, �I 0 w o _ env J 0 1� s o -, O131�3f118 'N O _ cL co W 3� o Lu Z u- O a H (.n 9 LL 'L a a 3 Page 9 — Meridian City Council Meeting Agenda June 23,2020— Page 69 of 216 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(AZ-13-008,RZ-13-015,DA Inst.No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous phase final plat, in accord with UDC 11-6B- 7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Land Solutions, stamped on 05/27/20 by Clinton W. Hansen, shall be revised as follows: a. Note#11: Include the recorded instrument number of the ACHD License Agreement. b. Legend: Include the recorded instrument number of the ACHD permanent easement instrument number. c. Include the Book and Page numbers of the recorded plats for The Oaks North Subdivision No. 4 noted on Sheet 1. 5. The landscape plan shown in Section V.0 prepared by Jensen Belts Associates,dated 05/27/20, shall be revised as follows: a. In the Landscape Calculations table on Sheet L1.3, include the linear feet of parkways (minus 26' for driveways) and the required number of trees in accord with the standards listed in UDC 11-3B-7C. One(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. A license agreement shall be obtained from the Irrigation District to develop the easement area on Lot 11,Block 23 with fencing and landscaping; a copy of said agreement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 7. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathway on Lot 11,Block 23. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10'pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 8. Future homes constructed in this phase shall comply with the elevations included in the development agreement (Oaks North and South Subdivision — Inst. No. 114030972) with materials and architectural features to be the same or higher quality as shown in the elevations. 9. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 10. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location Page 10 Meridian City Council Meeting Agenda June 23,2020— Page 70 of 216 of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 11. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 11 — Meridian City Council Meeting Agenda June 23,2020— Page 71 of 216 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. It. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-413. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the proj ect. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at Page 12 Meridian City Council Meeting Agenda June 23,2020— Page 72 of 216 (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 13 — Meridian City Council Meeting Agenda June 23,2020— Page 73 of 216 Joseph Dodson From: Becky McKay <Beckym@engsol.org> Sent: Wednesday,June 3, 2020 2:17 PM To: Joseph Dodson Subject: RE: Oaks North Subdivision Phase 7 Thanks Joseph. Have a great day. Becky McKay, Partner Engineering Solutions LLP 208-938-0980 1029 N Rosario St., #100 Meridian, ID 83642 ENGINEERING From:Joseph Dodson <jdodson@meridiancity.org> Sent: Wednesday,June 03, 2020 1:36 PM To: Becky McKay<Beckym@engsol.org>; Adrienne Weatherly<aweatherly@meridian city.org>; Andrea Pogue <apogue@meridiancity.org>; Bill Nary<bnary@meridiancity.org>; Charlene Way<cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>;Ted Baird <tbaird@meridiancity.org> Cc: Bill Parsons<bparsons@meridiancity.org> Subject: Oaks North Subdivision Phase 7 Hello, Attached is the staff report for the proposed Final Plat for Oaks North Subdivision No. 7, H-2020-0049. This item is scheduled to be on the Council consent agenda on June 9, 2020. The public hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Becky - Please submit a written response to the staff report to the City Clerk's office and myself (e-mail) by 3:00 pm the Friday prior to the meeting. Best Regards, Joseph Dodson I Current Associate Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 (fE II7 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. 1 Meridian City Council Meeting Agenda June 23,2020— Page 74 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 35. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Located at 6060 W. McMillan Rd. &M A ATTACHMENTS: Description TYAloa Order Findings/Orders 6/19/2020 Exhibit A Exhibit 6/19/2020 Exhibit B Exhibit 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 76 of 216 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 9, 2020 ORDER APPROVAL DATE: DUNE 23, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 37 BUILDING ) CASE NO. H-2020-0053 LOTS AND 8 COMMON LOTS ON ) 13.96 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR OAKS ) APPROVAL OF FINAL PLAT NORTH SUBDIVISION NO. 8. ) BY: TOLL SOUTHWEST,LLC ) APPLICANT ) This matter coming before the City Council on June 23, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING THE OAKS NORTH SUBDIVISION NO. 8, LOCATED IN THE SW 1/4 OF SECTION 28, TOWNSHIP 4N, RANGE 1W, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 04/23/2020, by CLINTON W. HANSEN, PLS, ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 8—FILE#H-2020-0053) Page 1 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 77 of 216 SHEET I OF 4,"is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 9, 2020, a true and correct copy of which is attached hereto marked "Exhibit A" and by this reference incorporated herein, and the response letter from Sabrina Durtschi, Toll Brothers, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 8—FILE#H-2020-0053) Page 2 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 78 of 216 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 23rd day of June , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: June 23, 2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(Oaks North Subdivision No. 8—FILE#H-2020-0053) Page 3 of 3 Meridian City Council Meeting Agenda June 23,2020— Page 79 of 216 Exhibit A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend R DATE: L 0 ��Project Lflcfl�iar TO: Mayor&City Council FROM: Joseph Dodson,Associate Planner RUT R=4-R-4 R-_ 208-884-5533 R-8 R- R= SUBJECT: H-2020-0053 Oaks North No. 8 R-1 R-1 LOCATION: Generally located near the half-mile mark of W. McMillan Road between McDermott Road and Black Cat Road, in UT the SW 1/4 of Section 28,TAN., R.1 W. R-$ R_4 RUT i I. PROJECT DESCRIPTION Final plat consisting of 37 building lots and 8 common lots on 13.96 acres of land in the R-4 zoning district. IL APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest,LLC—3101 W. Sheryl Drive, Suite 100,Meridian, ID 83642 B. Representative: Sabrina Durtschi,Toll Brothers—3103 W. Sheryl Drive,Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-6B-3C.2. This is the eighth phase of development of the Oaks North Subdivision. The same number of buildable lots, common lots, and amount of open space is proposed as were approved in the preliminary plat. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Pagel Meridian City Council Meeting Agenda June 23,2020— Page 80 of 216 V. EXHIBITS A. Preliminary Plat(date: 8/6/2013) Ia ---------------------- .! I F azrrr EE"C 1RUT _ N � Area of Phase 8 r I ------- — ——— -------T----1— HUT i NUT i I� I RUT �J s I -• • ,�� _ _ _ __ _M__—__ � �$ a I IF I g S I - I I PLAT L ,"L;, M,p3: wy6� i I I _ __ _ _ •H.5 I Z r I .w I �• I AfIT � d�� ��� Rw -. --T\ -.7-1--- ---fl tlTr 4� T T� "r i.Zr 3s� ,ti,,,• L ------- 1 1 _J 1 1 �L I�I111 — LLIRUP was— i — i �r—� -1 iil Tn r �i -) PRE Page 2 — Meridian City Council Meeting Agenda June 23,2020— Page 81 of 216 B. Final Plat(date: 4/23/2020) THE OAKS NORTH SUBDIVISION NO.8 BOOK PAGE_ LOCATED IN THE SW 114 OF SECTION 28,TAN.,R.1 W.,B.M. A MERIDIAN,ADA COUNTY,IDAHO J� 2020 yv�h g- 5[6" x LEGEND s tiQv t \ ffl23 o 1 e c2 sawea, Eve` •fi � 5 lrs41a P xxxna..xE WO, ° ,�/ate / r �+-�o s a / a PQIsa�12arav i An 1 11 1 I �wE cucs�noetN sued.Na 2 FL�i 118.�n6ES 1801�18G3R i r i ---- n8&5918"W,i5T5d $ I o J� A�GAKS PAGES IMJ1nIfl0aJ R� d sEE SHEE,zof<TOA..T.A 1L­ oar. Aes SURVEY NARRATIVE x ° � a Land olutions -Land S eyng and Consulting s e x n_ .ixa,wxx,uuw v r W_ ,,reAiowrv.io 3i'ri� SHEETI OF Page 3 — Meridian City Council Meeting Agenda June 23,2020— Page 82 of 216 THE OAKS NORTH SUBDIVISION NO.8 BOOK,PAGE NOTES LNE E A u rvs,u�e ��o Huc uv� .aurvrF„eu ,�rvu nnu:wR�s ae+L�_ al-1.111 1-1 �anss u01=° La cn solutions Land Surveying and Consulting SHEET20F4 Page 4 Meridian City Council Meeting Agenda June 23,2020— Page 83 of 216 C. Landscape Plans(date: 4/15/2020) -'FUTilR 1�9N�RIfF�PHASES N .LI F l � { F E 8 HE �_. � f �AKSMfitH �1 _ 1E14ERSEL7s LJ� ! PHAW 8 MT- LH-L I e A'i1Ki NO'RT[4 A � III T Z ao a a O C w CZ IT I 1 J OAI S�ORT+VOHASE 2 �` �� �_ m Er z 1� pAK3 QRiH o ��E 41 (4 J FH s � NOTES A�3 NO� � L PH 3 OQ azLL o,y ��, � � 1� \7 ---------- � W.MCMILLAN ROAD LANoscAPE PLAN L1.0 Page 5 — Meridian City Council Meeting Agenda June 23,2020— Page 84 of 216 "CANT SGFEDULE � 1 T T f OF qk CO Z O 4i a r � �y f �w ZCn e Z -i Y KEY MAP _ L L5LAPELAN SLANT 5GI-EDULE r ` JEN$ENgE4T6 l 41 L CO V.TILIII a Og ----- -- -- ¢ J _ ^ Q I KEY MAP _='I LANLSLAPE PLAN L1.2 Page 6 — Meridian City Council Meeting Agenda June 23,2020— Page 85 of 216 SLANT SGFEDULE 01 Mill. ll. �,f ✓/ ,�� J `�, ++ JENSENBFi7: CO4 Z ¢ r � W J IL Y a o KEY MAP �Ji � LANL5LAPE II �, PLAN 1-1.3 v PLANT SGHEDU_E row OI 112EE-'LA�I NbF_—Nb �IY LANDSCAPE CALGULA-IONS \O ES CO r A� ...,... �.. ,,u....... �N7 .,.,,,. _ a O a .no F 0 me b. Mr z z 51rLav-iv� LL _ ¢ r O z — oLAN0.SLAPE e PLAN NfIiPIOPfI� �^�n..•.ee, L1.4 Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 86 of 216 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(AZ-13-008,RZ-13-015,DA Inst.No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous phase final plat, in accord with UDC 11-6B- 7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Land Solutions, stamped on 05/23/20 by Clinton W. Hansen, is approved as submitted. 5. The landscape plan shown in Section V.0 prepared by Jensen Belts Associates,dated 04/15/20, shall be revised as follows: a. In the Landscape Calculations table on Sheet LlA, include the linear feet of parkways (minus 26' for driveways) and the required number of trees in accord with the standards listed in UDC 11-3B-7C. b. In the Landscape Calculations table on sheet L1.4, correct the legend to separate out the calculations for parkways and the common open space lot that contains the pedestrian pathway. One(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathway on Lot 4,Block 12. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10' pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 7. Future homes constructed in this phase shall comply with the elevations included in the development agreement (Oaks North and South Subdivision — lnst. No. 114030972) with materials and architectural features to be the same or higher quality as shown in the elevations. 8. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Page 8 — Meridian City Council Meeting Agenda June 23,2020— Page 87 of 216 B. Public Works Site Specific Conditions: 1. Reserve correct streetlight numbers. The spacing appears to meet requirements. General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 4. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. Page 9 — Meridian City Council Meeting Agenda June 23,2020— Page 88 of 216 11. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. All grading of the site shall be performed in conformance with MCC 11-1-413. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the prof ect. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. Page 10 Meridian City Council Meeting Agenda June 23,2020— Page 89 of 216 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 — Meridian City Council Meeting Agenda June 23,2020— Page 90 of 216 Joseph Dodson From: Joseph Dodson Sent: Thursday,June 4, 2020 12:37 PM To: 'Sabrina Durtschi' Subject: RE: Oaks North Subdivision No. 8 Staff Report Thank you, Sabrina! It was nice working with you O Joseph Dodson I Current Associate Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 CjfE ID Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. From: Sabrina Durtschi <sdurtschi@tollbrothers.com> Sent:Thursday,June 4, 2020 12:36 PM To:Joseph Dodson <jdodson@meridiancity.org>; Adrienne Weatherly<Weatherly@meridiancity.org>; Andrea Pogue <apogue@meridiancity.org>; Bill Nary<bnary@meridiancity.org>; Charlene Way<cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>;Ted Baird <tbaird@meridiancity.org> Cc: Bill Parsons<bparsons@meridiancity.org> Subject: RE: Oaks North Subdivision No. 8 Staff Report External Sender - Please use caution with links or attachments. Hello Meridian Staff, We have received the staff report for Oaks North No. 8 and are in full agreement with the conditions. Please contact me if you have any questions before June 9t" hearing. Thanks, Sabrina Sabrina Durtschi Land Development Entitlement Manager Toll Brothers 3103 W Sheryl Drive, Suite 100 Office: (208) 780-6723 1 Cell: (208) 250-6161 1 Meridian City Council Meeting Agenda June 23,2020— Page 91 of 216 FORTUNE 115�1 IN I.OMEBUI LOIN G �171a1��{1�I1" 6 YEARS IN A ROW COMpMIES Vs 11,11 F r l can tM wJia P Limited From:Joseph Dodson<idodson@meridiancity.org> Sent: Wednesday,June 3, 2020 3:02 PM To: Sabrina Durtschi <sdurtschi@tollbrothers.com>; Adrienne Weatherly<aeatherly@meridiancity.org>;Andrea Pogue<aPogue@meridiancity.org>; Bill Nary<bnary@meridiancity.org>; Charlene Way<cway@meridiancity.org>; Chris Johnson <ciohnson@meridiancity.org>;Ted Baird <tbaird@meridiancity.org> Cc: Bill Parsons<bparsons@meridiancity.org> Subject: Oaks North Subdivision No. 8 Staff Report EXTERNAL EMAIL Hello, Attached is the staff report for the proposed Final Plat for Oaks North Subdivision No. 8, H-2020-0053. This item is scheduled to be on the Council consent agenda on June 9, 2020. The public hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Sabrina - Please submit any written response you may have to the staff report to the City Clerk's office (MeridianCityClerk@meridiancity.orb) and myself (e-mail) as soon as possible. Thank you, Joseph Dodson I Current Associate Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 C fE II Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request, unless exempt from disclosure by law. 2 Meridian City Council Meeting Agenda June 23,2020— Page 92 of 216 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.G. Presenter: Estimated Time for Presentation: 0 Title of Item - Findings of Fact, Conclusions of Law for McKay Farm Subdivision (H-2020- 0030) by Fairbourne Development, LLC, Located Near the Half Mile Mark on the West Side of S. Eagle Rd. Between E.Amity Rd. and E. Lake Hazel Rd. ATTACHMENTS: Description Typ U loa Findings Findings/Orders 6/19/2020 Exhibit A Exhibit 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 93 of 216 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI N~' AND DECISION&ORDER A 1 In the Matter of the Request for Annexation and Preliminary Plat,by Fairbourne Development, LLC. Case No(s).H-2020-0030 For the City Council Hearing Dates of: May 26,2020 and June 9,2020 (Findings on June 23,2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing dates of May 26, 2020 and June 9, 2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing dates of May 26, 2020 and June 9,2020, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing dates of May 26, 2020 and June 9, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing dates of May 26,2020 and June 9,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing dates of May 26, 2020 and June 9, 2020, incorporated by reference. The conditions are FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(McKay Farm Subdivision—FILE H-2020-0030) - 1 - Meridian City Council Meeting Agenda June 23,2020— Page 94 of 216 concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation and Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing dates of May 26,2020 and June 9, 2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-613-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 1I- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted, shall be valid for a maximum period of two(2)years unless otherwise approved by the City. During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-513-6.G.1,the Director may authorize a single extension of the time to commence the use not to exceed one(1)two (2)year period. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(McKay Farm Subdivision—FILE H-2020-0030) -2- Meridian City Council Meeting Agenda June 23,2020— Page 95 of 216 City Code Title 11(UDC 11-513-617). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing dates of May 26,2020 and June 9,2020. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(McKay Farm Subdivision—FILE H-2020-0030) -3- Meridian City Council Meeting Agenda June 23,2020— Page 96 of 216 By action of the City Council at its regular meeting held on the 23rd day of June 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: June 23, 2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(McKay Farm Subdivision—FILE H-2020-0030) -4- Meridian City Council Meeting Agenda June 23,2020— Page 97 of 216 Exhibit A STAFF REPORT C: E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 5/26/20 and 6/9/2020 Legend DATE: _ Project Location TO: Mayor&City Council 10 FROM: Joe Dodson,Associate Planner 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 - --- SUBJECT: H-2020-0030 '---- McKay Farm Subdivision - , , LOCATION: The site is located at 5875 S. Eagle Road, on the west side of S. Eagle Road '+ between E. Amity Road and E. Lake Hazel Road,in the NE 1/4 of the SE 1/4 of Section 32, Township 3N.,Range 1E. I. PROJECT DESCRIPTION Request for Annexation& Zoning of 10.5 acres of land with an R-8 zoning district and preliminary plat consisting of 42 building lots and 9 common lots, by Fairbourne Development, LLC. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 10.5 acres Future Land Use Designation Medium Density Residential Existing Land Use(s) Residential and Agricultural. Proposed Land Use(s) Residential Lots(#and type;bldg./common) 51 total lots—42 single-family residential;and 9 common lots. Phasing Plan(#of phases) Proposed as one(1)phase. Number of Residential Units(type 42 single-family units. of units) Density(gross&net) Gross— 3.99 du/ac.;Net—4.4 du/ac. Open Space(acres,total 50,001 square feet,or 1.15 acres of qualified open space [%]/buffer/qualified) (approximately 10.9%) Amenities 1 amenity—Picnic area with shade structure. Physical Features(waterways, N/A hazards,flood plain,hillside) Page I Meridian City Council Meeting Agenda June 23,2020— Page 98 of 216 Description Details Page Neighborhood meeting date;#of Sep. 10,2019—2 attendees;January 7,2020—2 attendees. attendees: History(previous approvals) N/A B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes Section VIILI • Requires ACHD Commission No Action(yes/no) Access(Arterial/Collectors/State Access is proposed via extension of an existing local street Hwy/Loca1)(Existing and Proposed) (E.Mardia St.)from the west.An emergency-only access is also proposed via a common lot that will connect the proposed E.Renwick St.with S.Eagle Rd. Traffic Level of Service Stub Street/Interconnectivity/Cross Applicant is not proposing any additional stub streets;all Access parcels surrounding the subject site are developed or entitled and there is no need for additional stub streets at this time. See analysis section below for more information. Existing Road Network Eagle Road,an arterial,is currently improved with two travel lanes,no curb,gutter or sidewalk abutting the site. Existing Arterial Sidewalks/ None Buffers Proposed Road Improvements Applicant is not required to improve Eagle Rd.(arterial roadway)but will dedication additional right-of-way. Distance to nearest City Park(+ Discovery Park(76.88 acres at full build-out; size) approximately 30 acres are improved currently)—1 mile; Hillsdale Park(9.5 acres)— 1.5 miles. Fire Service • Distance to Fire Station 2.5 miles from Fire Station#4 • Fire Response Time Meridian Fire can meet the 5 minute response time goal. • Resource Reliability Fire Station#4 reliability is 78%(Station 4 does not meet department goal of 80%reliability). • Risk Identification Risk Factor 1—Residential M • Accessibility Proposed project meets all required access,road widths, and turnarounds. Police Service See Agency Comments(Section VIILD). West Ada School District • Distance(elem,ins,hs) Siena Elementary— 1.8 miles;Victory Middle School—4.7 miles;Mountain View High School—3.9 miles. • Capacity of Schools Siena Elementary—800 students Victory Middle School— 1000 students Mountain View High School—2400 students • #of Students Enrolled Siena Elementary—970 students(170 over capacity) Victory Middle— 1085 students(85 over capacity) Mountain View—2237 students(143 under capacity) Wastewater • Distance to Sewer Services N/A • Sewer Shed South Black Cat Trunkshed Page 2 Meridian City Council Meeting Agenda June 23,2020— Page 99 of 216 Description Details Page • Estimated Project Sewer See application ERU's • WRRF Declining Balance 13.91 • Project Consistent with WW YES Master Plan/Facility Plan Water • Distance to Water Services 0' • Pressure Zone 4 • Estimated Project Water See application ERU's • Water Quality Concerns None • Project Consistent with Water YES Master Plan • Impacts/Concerns Water must be extended and connected to S.Eagle.Rd. C. Project Area Maps Future Land Use Map Aerial Map Legend MU-N 0 Legend 0 Ci Project Location Project Location �LoLwD�eZnT�s Res di entiai f _ •� �Mediu�m,D�ens�i'�ty ®Resi ntia__ r err sr Eno M Med�High Density Residential® Zoning Map Planned Development Map Page 3 — Meridian City Council Meeting Agenda June 23,2020— Page 100 of 216 Legend UT C 0 Legend 0 Project Location aProject Location fCity Limits 4 2 f Planned Parcels f R=_2J E E rA R8 RUT R =15 ® r RUT R-2 ' R-4 III. APPLICANT INFORMATION A. Applicant: Sam Johnson,Fairbourne Development LLC—2401 E. Pine Ave., Meridian, ID 83642 B. Owner: HBU Investments LLC—2401 E. Pine Ave.,Meridian,ID 83642 C. Representative: Same as Applicant IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 4/2/2020 5/8/2020 Radius notification mailed to properties within 300 feet 3/27/2020 5/5/2020 Site Posting 4/8/2020 5/14/2020 Nextdoor posting 3/31/2020 5/5/2020 V. STAFF ANALYSIS A. Future Land Use Map Designation(htt�s://www.meridianci�.org/com�lan://www.meridianci�.org/com�lan) Medium Density Residential—This designation allows for dwelling units at gross densities of three to eight dwelling units per acre. Density bonuses may be considered with the provision of additional public amenities such as a park, school, or land dedicated for public services. The proposed annexation area is surrounded by existing City of Meridian zoning. The proposed land use of detached single-family residential are consistent with the dwelling types noted in the Page 4 Meridian City Council Meeting Agenda June 23,2020- Page 101 of 216 Future Land Use Map (FLUM)designation definitions. Certain densities are required to be met on this property and the proposed project meets the densities listed above. In addition, the proposed zoning and density are consistent with that of the surrounding development. Therefore, Staff finds the density proposed with the preliminary plat and proposed zoning district are consistent with the Future Land Use Map designations of Medium and Medium-High Density Residential. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-651IA.In order to ensure the site develops as proposed with this application, Staff recommends a DA as a provision of annexation with the provisions included in Section VIII.A1. The DA is required to be signed by the property owners)/developer and returned to the City within 6 months of the Council granting the annexation for approval by City Council and subsequent recordation. B. Comprehensive Plan Policies(https:llwww.meridianciU.or /g compplan): The applicable Comprehensive Plan policies are cited below with Staff analysis in italics. "Avoid the concentration of any one housing type or lot size in any geographical area; provide for diverse housing types throughout the City" (2.01.01 G). The proposed R-8 zoning and proposed land use of single family residential are an extension of what exists near the subject site today. R-8 zoning and detached single-family homes are abundant in this immediate area but within half a mile of the site, there are a multitude of land-uses that include existing lower density residential, civic (school and park sites), neighborhood commercial, and future mixed-use FL UM designations. Due to the nearby mix of existing and future uses and the size of this site, Staff finds the proposed project to meet the intent of this comprehensive plan policy. "With new subdivision plats, require the design and construction of pathways connections, easy pedestrian and bicycle access to parks, safe routes to schools, and the incorporation of usable open space with quality amenities" (2.02.01A). This new subdivision does not offer additional multi-use pathways but instead offers a detached sidewalk along their frontage of Eagle Rd that will improve safe pedestrian and bicycle connectivity along the arterial roadway to Taconic Drive. This will then offer easier access to the Hillsdale Park and YMCA area where residents have multiple recreational and commercial options to spend their time within a mile of this development. In addition, the Applicant has proposed a large open grassy area in the center of this project (approximately 16,000 square feet) that would essentially serve as this development's own pocket park. With parkways throughout the development, access to this grassy area is abundant and offers the area as an amenity to the development even though it does not meet UDC standards to count as their required amenity. Please note: Hillsdale Elementary is located next to Hillsdale Park and the YMCA, but is currently capped in their enrollment. Staff has not included this in the analysis as being a safe route to school for this development; elementary age children will likely be bussed to another school, at least in the interim. "Establish and maintain levels of service for public facilities and services, including water, sewer,police, transportation, schools, fire, and parks" (3.02.01G).All public utilities are available for this project site due to the existing subdivisions to the west and north, and across Eagle Road to the East,per Public Works comments. This project lays Page 5 Meridian City Council Meeting Agenda June 23,2020— Page 102 of 216 precisely at the edge of Meridian Fire Department's 5 minute response time goal. However, a future fire station is proposed within a mile of this development and would therefore further lower the response time—the station is currently unfunded. ACHD has both nearby arterial intersections on Eagle Road(Amity and Lake Hazel)planned for widening and improvement within the next 3 years therefore lining up well with the timeline of development for McKay Farm Subdivision. West Ada School District has offered their comments about this proposed subdivision and shared their continued concern with school overcrowding. According to their submitted letter, they approximate 34 additional school age children would reside in this development after completion. West Ada gave Staff enrollment numbers for the existing nearby schools but notes that the closest elementary school, Hillsdale Elementary School, is currently at capacity and is not currently accepting any additional students. So, school age children in this development would go to Siena Elementary, Victory Middle, and Mountain View High; Siena and Victory are currently over capacity. Staff believes future school sites will help relieve some of the overcrowding experienced in the district but defers to Commission and Council judgement regarding these issues. Overall, Staff finds this development to be in compliance with this comprehensive plan policy, but is concerned about the current enrollment situation at nearby public schools. "Reduce the number of existing access points onto arterial streets by using methods such as cross-access agreements, access management, and frontage/backage roads, and promoting local and collector street connectivity" (6.01.02B). This project's only public access is proposed via extending an existing local street into the development from the subdivision to the west, Sky Mesa Commons. There are two existing driveways from this site onto S. Eagle Rd, an arterial roadway, and both are proposed to be closed with this new development. Staff and ACHD worked with the Applicant to remove their secondary access proposed onto S. Eagle Rd. and instead that access has become an emergency- only access,per Meridian Fire Department standards. Therefore, this proposed development does not add any additional public access points to the arterial roadway and will help direct traffic through local street connectivity in the neighboring subdivision and out to E. Taconic Dr, a collector roadway that connects to Eagle Rd. "Require all new development to create a site design compatible with surrounding uses through buffering, screening, transitional densities, and other best site design practices" (3.07.01A). The site design of this project proposes density that matches the surrounding subdivisions and the underlying FL UM designation. The subdivisions to the south and west have larger lot sizes but are also zoned R-8; to help transition their plat design, the Applicant has proposed building lots that are no smaller than 5,900 square feet, which exceed the minimum lot size of the R-8 zoning district and better mesh with the surrounding subdivisions (Sky Mesa Commons & Sky Mesa Highlands). In addition, throughout the development,parkways will offer additional landscaping for the entire subject site, adding to its overall appeal and increasing its open space. "Preserve,protect, and provide open space for recreation, conservation, and aesthetics" (4.05.0IF).All new subdivisions require a minimum of 10%open space and one site amenity per twenty (20) acres of development area. This project meets these standards with parkways, a large open grassy area, and a picnic area with shade structures. As Page 6 Meridian City Council Meeting Agenda June 23,2020— Page 103 of 216 seen in Exhibit HID, the proposed open grassy area in this development would function as the development's own pocket park due to its size and central location. Because the open space is not spread throughout the development, Staff finds it will be heavily used for recreation. In addition, the Applicant has proposed parkways throughout the project, adding further landscaping to the aesthetic of the development. Staff finds this development to be generally consistent and in alignment with Comprehensive Plan policies and objectives. C. Existing Structures/Site Improvements: There are a number of existing structures on this property associated with the existing residence. These buildings will be demolished with development of this project and the existing driveways to Eagle Road will be closed off with future vertical curb and gutter improvements,pursuant to ACHD requirements. D. Proposed Use Analysis: The proposed use is single-family residential; single-family detached dwellings are listed as principally permitted uses in the R-8 zoning district per UDC Table 11-2A-2. This development is proposed as one (1)phase and all existing access points to Eagle Road will be closed. Staff is recommending a condition of approval that the emergency access be constructed prior to the Applicant receiving any certificates of occupancy to ensure compliance with the restriction of having no more than 30 homes off of one access. (see Section VIII.AI). According to the submitted preliminary plat, all lots appear to meet the required zoning and use requirements. E. Dimensional Standards(UDC 11-2): All proposed lots and public streets appear to meet all UDC dimensional standards per the submitted preliminary plat. This includes property sizes, required street frontages, and road widths. In addition, all subdivision developments are also required to comply with Subdivision Design and Improvement Standards (UDC 11-6C-3). There are four(4) common driveways proposed; such driveways should be constructed in accord with the standards listed in UDC 11-6C-3D. An exhibit should be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed via the common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street, the driveway should be depicted on the opposite side of the shared property line from the common driveway. F. Access(UDC 11-3A-3, 11-3H-4): Access is proposed via extending an existing local street(E. Mardia St.) into this development. Adjacent subdivisions to this development are already entitled and did not provide additional stub streets to this site, making E. Mardia the only public access into the subject site. Because of this, the Applicant has designed the local streets to loop back around onto itself in order to provide safe travel through and out of the development. The Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 104 of 216 Applicant is also proposing an emergency-only access from the development to S. Eagle. Rd so that more than thirty(30) homes can be built,per Fire Code. The Applicant has proposed 42 homes off of this singular access and was required to remove their proposed secondary access to Eagle Road due to City and ACHD policies regarding access points to arterial roadways. According to the above referenced code section, this is twelve more homes than is allowed by code off of a single access. However, staff does not find that this code section properly depicts all circumstances and furthermore does not distinguish between streets that loop back onto themselves and cul- de-sacs. All exhibits show a standard cul-de-sac where afire engine would have to make a wide and treacherous u-turn in order to turn around and head back down the road it came from. The streets in question with this project do not adhere to that logic because they make a square and loop back around to itself creating a pseudo-grid within the street layout. The street layout proposed is more uniform and provides easier fire and emergency access than a cul-de-sac or other dead end street turnaround. This discrepancy has created the need for staff to propose a UDC update and make this section of code more precise while also allowing for adequate subdivision design when arterial roadways are indeed treated as physical barriers like that of steep slopes or railroad tracks. G. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. Future development should comply with these standards. No parking plan was submitted with the application. H. Pathways (UDC 11-3A-8): No pathways are proposed or required with this development. However, detached sidewalks are being proposed along S. Eagle Rd. to help improve pedestrian and cyclist connectivity along the arterial roadway. I. Sidewalks(UDC 11-3A-17): Detached sidewalks are proposed along all internal local streets as part of parkways, in accord with the standards listed in UDC 11-3A-17. J. Parkways (UDC 11-3A-17): Eight-foot wide parkways are proposed adjacent to all local streets and are required to be constructed in accord with the standards listed in UDC 11-3A-17. K. Landscaping(UDC 11-3B): A 25-foot wide street buffer is required adjacent to S. Eagle Rd., an arterial roadway, landscaped per the standards listed in UDC 11-3B-7C. A 35-foot wide common lot is depicted on the plat and the correct number of trees appear to be shown on the submitted landscape plans (see Section VILE). Parkways are required to be landscaped in accord with the standards listed in UDC 11- 3B-7C. The total lineal feet of parkways and required number of trees is included in the Page 8 Meridian City Council Meeting Agenda June 23,2020— Page 105 of 216 Landscape Calculations table on the landscape plan to demonstrating compliance with UDC standards. Common open space is required to be landscaped in accord with the standards listed in UDC 11-3G-3E. The total square footage of common open space are included in the Landscape Calculations/Requirements table along with the required number of trees to demonstrate compliance with UDC standards. L. Qualified Open Space (UDC 11-3G): A minimum of 10%qualified open space meeting the standards listed in UDC 11-3G-3B is required. Based on the proposed plat of 10.5 acres, a minimum of 1.05 acres of qualified common open space should be provided. The applicant is proposing 1.15 acres of open space (or 10.9%) consisting of a large common lot with open space, a smaller common lot that holds the irrigation pump station, parkways along all proposed local streets, and half of the arterial street buffer to S. Eagle Rd. All of this open space is qualified open space and exceeds UDC minimum standards (see Exhibit VILD). M. Qualified Site Amenities (UDC 11-3G): Based on the area of the proposed plat (10.5 acres), a minimum of one (1) qualified site amenity is required to be provided per the standards listed in UDC 11-3G-3C. The applicant has proposed one (1) qualified amenity, a picnic area with shade structures located in the large open grassy area for easy access by all residents in the development. The open grassy area proposed with this development is not large enough by UDC standards to count as qualified open space and a site amenity but Staff finds that it will still be used as if it were an amenity due to its location and its relative size to the size of the proposed project. N. Fencing(UDC 11-3A-6, 11-3A-7): All fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing is proposed as shown on the landscape plan; fencing shown next to proposed open space lots need to be corrected per the conditions of approval in this staff report (see Section VIILA3). O. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): The Applicant has submitted sample elevations of the single-family homes for this project(see Section VII.F). The single-family homes are depicted as single-story structures with two-car garages and a variety of finish materials with stone and lap-siding combinations. The submitted sample elevations appear to meet design requirements for single-family homes. Page 9 — Meridian City Council Meeting Agenda June 23,2020— Page 106 of 216 VI. DECISION A. Staff: Staff recommends approval of the requested annexation and zoning with the requirement of a Development Agreement and approval of the requested preliminary plat with the conditions noted in Section VIII.A per the findings in Section IX of this staff report. B. The Meridian Planning&Zoning Commission heard these items on April 23,2020.At the public hearing,the Commission moved to recommend approval of the subject Annexation and Preliminary Plat requests. 1. Summary of Commission public hearing: a. In favor: Sam Johnson,Applicant b. In opposition: Travis Hunter—representing_Sky Mesa subdivisions. c. Commenting: Travis Hunter d. Written testimony: Boise Hunter Homes(Travis Hunter)—Concerns over vehicular access and proportional cost sharing of installing signal at Taconic Drive and Eagle Road intersection. e. Staff presenting application: Joseph Dodson f. Other Staff commenting on application: Bill Parsons 2. Key issue(s)of public testimony a. Access for this subdivision going shy through Sky Mesa Commons Subdivision to the west. b. Potential of McKay Farm residents using amenities within Sky Mesa Commons. c. Disagreement with ACHD staff report and required proportional cost sharing of installing traffic signal at Taconic Drive and Eagle Road intersection. 3. Key issue(s)of discussion by Commission. a. History of parcel and available vehicular access points for subdivision. b. Potential for the applicant and the Boise Hunter Homes to discuss sharing costs associated with the installation of the future signal at Taconic Drive and Eagle Road intersection and the use of the Sky Mesa Commons amenities. c. Number of lots being served by common drives. d. Number of amenities being offered by this development. e. Height of homes on lots running perpendicular to those in Sky Mesa Commons(subdivision to the west). 4. Commission change(s)to Staff recommendation: a. Add a DA provision limiting lots 32,40, and 50,Block 1 to singlery homes. b. Add a DA provision requiring tot-lot be added to open space lot(Lot 1,Block 2)as an additional qualifying in ag menity. C. Add a new DA provision and condition of approval restricting number of lots served by common drives to no more than two(2)lots. (NOTE:Applicant is not in agreement with this condition and has not provided staff with a revised plat. 5. Outstandingissue(s)ssue(s) for City Council: a. None. C. Council Hearing The Meridian City Council heard these items on May 26,2020 and June 9,2020.At the Dublic hearing,,the Council moved to approve the subject Annexation and Preliminary Plat requests. Summary of the City Council public hearing a. In favor: Sam Johnson,Applicant Page 10 — Meridian City Council Meeting Agenda June 23,2020— Page 107 of 216 b. In opposition:None C. Commenting: Sam Johnson d. Written testimony: None e. Staff presenting application: Joseph Dodson f. Other Staff commenting on application:None Key issue(s)of public testimony: a. None Key issue(s)of discussion by City Council: a. Potential of additional tot lot amenity being used and its feasibility: b. Timeline of building required sidewalk along Eagle Road: c. Number of lots served by common driveways: d. Potential of this subdivision using the amenities of the neighboring subdivision City Council change(s)to Commission recommendation: a. Modify Commission condition regarding additional amenity to include other options for better neighborhood use. b. Add a condition to require Applicant to build detached sidewalk along Eagle Road outside of future ACHD right-of-way prior to receiving certificate of occupancy for any homes. Page 11 — Meridian City Council Meeting Agenda June 23,2020— Page 108 of 216 VII. EXHIBITS A. Annexation Legal Description and Exhibit Map EXHIBIT A BOUNDARY DESCRIPTION FOR MCKAY SUBDIVISION A parcel located in the NE 1/4 of the SE 1/4 of Section 32,Township 3 North,Range 1 East,Boise Meridian,Ada County,Idaho,more particularly described as follows: Commencing at an aluminum cap monument marking the southeasterly corner of said Section 32,from which an aluminum cap monument marking the northeasterly corner of said NE 1/4 of the SE 1/4 bears N 0'13'40"E a distance of 2676.20 feet; Thence N 0°13'40"E along the easterly boundary of said Section 32 a distance of 1338.12 feet to an aluminum cap monument marking the southeasterly corner of said NE 1/4 of the SE 1/4 and being the POINT OF BEGINNING; Thence continuing N 0°13'40"E a distance of 866.01 feet to a point; Thence leaving said easterly boundary N 89'48'41" W a distance of 528.16 feet to a 5/8 inch diameter iron pin; Thence 5 0'14'04"W a distance of 866,01 feet to a 5/8 inch diameter iron pin on the southerly boundary of said NE 1/4 of the SE 1/4; Thence S 89'48'41" E along said southerly boundary a distance of 528.25 feet to the POINT OF BEGINNING,- This parcel contains 10.501 acres. A� E D Prepared by: Kyle A.Koomler,PLS �M Se Civil Survey Consultants,Incorporated March 3, 2020 ¢ 187 0 0 3-3-ZO F A. K Page 12 Meridian City Council Meeting Agenda June 23,2020— Page 109 of 216 EXHIRI T B SKETCH TO ACCOMPANY BOUNDARY DESCRIPTION FOR HSU INVESTMENTS L L C LOCATED IN THE NE 714 OF THE SE 714 OF SECTION 32, TOWNSHIP 3 NORTH, RANGE 7 EAST, BOISE MERIDIAN, ADA COUNTY, IDAHO 114 8LACKPOCK SUBDIVISION NO, 1 472.07' N 89'48 41" W 528.16' 50.j 16' 25.00" a i 2 o i m Z o SCALE-- 1=120' � to V N g I� o 1z i o RECORD OF SURVFY N NO.s 6590, 6601 w O 14. 1 a O 2 j pL L NO o C-3 18780 o I �i 9l f O F U I IFA. KO��� m 75.00' S£ V I C I POINT OF 9FGINNING 801.57' 503.25' • S 894,6 41""F 1329.82" ry S V16 CIVIL SURVEY CONSULTANTS, INC. 2893 SOUTH MERIDIAN ROAD MERIDIAN, IDAHO 83642 (208}888-4392 32 33 5 4 Page 13 Meridian City Council Meeting Agenda June 23,2020— Page 110 of 216 B. Conceptual Site Plan(date: 1/31/2020) a5 Iv� l � 1 II Noisimcons Vs3w"s ..: 55 I I isrDinn M iN3a 3 '^ isN_si D91W3 77, 4 CS) j is vaavwa Ln CO 02 Q0 1 C _ ,Va3ivl 113wMD :� w a CE f LL w a 's Q Cf) 0 9 I— LLJ LO cc �T. loom Page 14 — Meridian City Council Meeting Agenda June 23,2020— Page 111 of 216 C. Preliminary Plat(date: 1/31/2020) a Dqist� 3�VH H-N EsaolaAMS:aN5^I avv saaDHONa'JNLMENoD NOISIARIe 1S mjv-� Jk nx '�NI 'SLNdLTfISNO� ]CBAiIRS IIAI� IV-1d.QJVNIA1-1A?ld m M a€� �. q Yo 3Ftl a F mr�w�w �3z a to F �e�o9 -- ,>f- ----- —�-- -- { \ Fir 1 I 4 o-- 01 ---- ® = as — dl �a a i r rn - o i � Ali -i Ws ,4t 71 1 =- ')� =1�ii — — Q 3 // �r 9 J — — T, l m z w K � Qi 09 5 ga Page 15 — Meridian City Council Meeting Agenda June 23,2020— Page 112 of 216 D. Open Space Exhibit(date: 3/16/2020) CITY OF MERIDIAN _ __i _ -M OPEN SPACE REQUIREMENTS T QUALIFIED OPEN SPACE 1016 oPBI SPACE wP wi FD rorAL AAA, � ir>F I I I I I (OUALIFIEA oPRu 5r, 45BX15 5F 4SM25 Oo CU 5 A J SoAN a.15 A (lobo AC) m 10.." ® I® I® I ® I I LANDSCAPE LEGEND C ALWIEv OPEN SPACE E RENWICK ST. I ® ARE KWAY)' ® I 4,649fi49 S SQ.FT. 1 ® ® I I I u.i QAREA (D I I I Q ® Y SO F E7 r -- c� __ I I 100 F vi 0 I I LU Q 0 k-2 _ E MERGHISON ST, ®— I I I I I and I I 1 I I I I a� I 7 I I I I L LI Q � I 1 — I 0 I (D I ® I ® I ® I I AREA(PARKLVAV MINUS CURB CUTS). _ L------ 10s07saF7. � E.MARDIA ST I------- I I I m o I I I C I I I I I w I I I - - J Scale:1'=100'-0" „16pineb 0 311 6/2 02 0 :Esmm ° MCKAY FARM SUBDIVISION 19081 5875 S. EAGLE ROAD OPEN SPACE EXHIBIT x1.0 Gedm Ciw,Id"M10 BA]19 Page 16 — Meridian City Council Meeting Agenda June 23,2020— Page 113 of 216 EL Landscape Plan(date: 1/23/2020) IN Id �IJVOSCNVI 71 C3 NOISIAluErs mv� Av>io LL LLI co 9aoc |7 -------� Meridian City Council Meeting Agenda June co.zozo- Page 114ofz10 F. Conceptual Building Elevations ■ow Ap ]I r - 3 _ 4 Page 18 — Meridian City Council Meeting Agenda June 23,2020— Page 115 of 216 r^ 3 tx� r a i Page 19 — Meridian City Council Meeting Agenda June 23,2020— Page 116 of 216 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement(DA)is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption,and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat,landscape plan and conceptual building elevations for the single-family dwellings included in Section VII and the provisions contained herein. b. For lots 10, 13-23, and 25, any building fagade that faces S. Eagle Rd. shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs, and pop-outs),bays, banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. c. The required emergency access via a common lot that connects to S. Eagle Rd. from the site shall be constructed prior to receiving any certificates of occupancy for building permits within the development. d. Direct lot access to S. Eagle Road shall be prohibited. e. Lots 32,40, and 50,Block 1, as shown on the proposed preliminary_plat, shall be restricted to single-story homes. f. An additional tot le amenity shall be added to the central open space lot(Lot 1,Block 2)prior to receiving any certificates of occupancy. The Applicant shall work with Staff on the type of amenity eventually approved for this provision prior to receiving Final Plat approval. g. All common drives shall serve no more than two (2)lots. h. The required 5-foot detached sidewalk alone Eagle Road shall be constructed fully within the required landscape buffer and outside of the future ACHD right-of-way planned widening prior to receiving certificate of occupancy for any residential dwelling. 2. The preliminary plat included in Section VII.C, dated 01/31/2020, shall be revised as follows prior to submittal of the final plat application: a. Add a note prohibiting direct lot access via S. Eagle Road. b. Revise plat to show no more than two(2)lots off of common drives(common lots 11,24, 33, and 39). Page 20 — Meridian City Council Meeting Agenda June 23,2020— Page 117 of 216 3. The landscape plan included in Section VII.E, dated 03/16/2020, shall be revised as follows prior to submittal of the final plat application: a. Revise landscape plan to show open vision or semiprivate fencing along the common open space located on Lot 7; all fencing shall comply with the standards listed in UDC 11-3A-7. b. Revise landscape plan to show additional site amenity kipL19*,),on Lot 1, Block 2 and remove lots served by common drives commensurate with development agreement provision VIII.A.1 g. 4. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for all buildable lots. 5. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. 6. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed via the common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway shall be depicted on the opposite side of the shared property line from the common driveway as set forth in UDC 11- 6C-3D. 7. For the common driveway that serves a dual purpose(i.e. driveway/emergency access), signage shall be provided to notify residents that the common driveway is a no parking zone. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A streetlight future install agreement is anticipated for lights on Eagle Road. This portion of Eagle Road is on the five year work plan for ACHD. 1.2 Sanitary sewer and water service lines extending through storm water seepage beds should be avoided. 1.3 Water must be extended through Lot 24,Block 1,common drive/emergency access road, and connect to the existing water mainline in S. Eagle. Rd. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via Page 21 Meridian City Council Meeting Agenda June 23,2020— Page 118 of 216 the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I I"map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches,canals,laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. hi performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B.Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. Page 22 Meridian City Council Meeting Agenda June 23,2020— Page 119 of 216 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT(MFD) https:llweblink.meridiancity.org/WeUink/Doc View.aspx?id=184768&dbid=0&redo=MeridianC ky Page 23 — Meridian City Council Meeting Agenda June 23,2020— Page 120 of 216 IX. POLICE DEPARTMENT (MPD) https:llweblink.meridianciU.org_lWebLinkIDocView.aspx?id=184712&dbid=0&repo=MeridianC i &cr--1 X. PARK'S DEPARTMENT No comments. XI. BOISE PROJECT BOARD OF CONTROL https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=184913&dbid=0&repo=MeridianC hty XII. CENTRAL DISTRICT HEALTH DEPARTMENT(CDH) https:llweblink.meridiancily.orglWebLinkIDocView.aspx?id=185623&dbid=0&repo=MeridianC XIII. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) HTTPs:11wEBLINKMERIDIANCITY.ORG/WEBLINK/DOCVIEW.AsPX?ID=185204&DBID=0&REPO=ME RIDIANCITY XIV. ADA COUNTY HIGHWAY DISTRICT(ACHD) https:llweblink.meridianciU.otylWebLinkIDocView.aspx?id=186140&dbid=0&repo=MeridianC hty XV. FINDINGS A. Annexation and/or Rezone(UDC 11-513-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Council finds the proposed zoning map amendment to R-8 and subsequent development is consistent with the Comprehensive Plan, if all provisions of the Development Agreement are complied with. 2. The map amendment complies with the regulations outlined for the proposed districts, specifically the purpose statement; Council finds the proposed zoning map amendment will allow for the development of single- family detached homes which will contribute to the range of housing opportunities available within the City, consistent with the Comprehensive Plan, and the purpose statement of the residential districts. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Council finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. Page 24 — Meridian City Council Meeting Agenda June 23,2020— Page 121 of 216 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Council finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. Council finds the proposed annexation is in the best interest of the City per the Analysis in Section V. B. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat,or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; Council finds that the proposed plat, with Staffs recommendations, is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. (Please see Comprehensive Plan Policies in, Section V of this report for more information) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; Council finds that public services will be provided to the subject property with development. (See Section VIII of the Staff Report for more details from public service providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, Commission finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers(i.e.,Police,Fire,ACHD, etc). (See Section VII for more information) 5. The development will not be detrimental to the public health, safety or general welfare; and, Council is not aware of any health, safety, or environmental problems associated with the platting of this property.ACHD considers road safety issues in their analysis and approves of the project. 6. The development preserves significant natural,scenic or historic features. Council is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. Page 25 — Meridian City Council Meeting Agenda June 23,2020— Page 122 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - Findings of Fact, Conclusions of Law for Victory Commons (H-2019-0150) by BVA Development, LLC, Located at 130 E. Victory Rd. and 3030 S. Meridian Rd. 9" A ATTACHMENTS: Description MEN, T loa Findings Findings/Orders 6/19/2020 Exhibit A Exhibit 6/19/2020 Meridian City Council Meeting Agenda June 23,2020— Page 123 of 216 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN AND DECISION& ORDER In the Matter of the Request for Preliminary Plat Consisting of Twelve(12)Building Lots on 16.74 Acres of Land in the C-G Zone,by BVA Development. Case No(s). H-2019-0150 For the City Council Hearing Date of: June 9, 2020 (Findings on June 23, 2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of June 9,2020,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of June 9, 2020, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of June 9, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of June 9,2020, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019, Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of June 9, 2020, incorporated by reference. The conditions are concluded to be FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(VICTORY COMMONS H-2019-0150) - 1 - Meridian City Council Meeting Agenda June 23,2020— Page 124 of 216 reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of June 9,2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of June 9,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(VICTORY COMMONS H-2019-0150) -2- Meridian City Council Meeting Agenda June 23,2020— Page 125 of 216 By action of the City Council at its regular meeting held on the 23rd day of June 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED COUNCIL MEMBER LUKE CAVENER VOTED COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: June 23, 2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(VICTORY COMMONS H-2019-0150) -3 - Meridian City Council Meeting Agenda June 23,2020— Page 126 of 216 EXHIBIT A STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING June 9,2020 Legend e DATE: 1 Prnjeat Luca*or. TO: Mayor&City Council FROM: Bill Parsons, Current Planning Supervisor 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 - SUBJECT: H-2019-0150 Victory Commons - r LOCATION: 130 E.Victory Road and 3030 S. Meridian Road, in the southwest'/4 of Section 19, T.3N. R.1E. I. PROJECT DESCRIPTION Preliminary plat consisting of twelve(12)building lots on 16.74 acres of land in the C-G zoning district. Page 1 Meridian City Council Meeting Agenda June 23,2020— Page 127 of 216 II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 16.74 Future Land Use Designation Commercial Existing Land Use Multi-tenant building and Commercial Nursery Proposed Land Use(s) Mix of commercial Current Zoning C-G Proposed Zoning NA Lots(#and type;bldg/common) 12 building lots Phasing plan(#of phases) 2 Physical Features(waterways, NA hazards,flood plain,hillside) Neighborhood meeting date;#of April 20,2020;7 participated via Zoom and one inquired via attendees: email History(previous approvals) AZ-03-038;PFP-03-007;H-2019-0091 and DA inst.#2019- 119405 and Three(3)CZC approvals-A-2019-0361;A- 2020-007 and A-2020-0063 B. Community Metrics Page 2 Meridian City Council Meeting Agenda June 23,2020— Page 128 of 216 Description Details Page Ada County Highway District • Staff report Yes (yes/no) • Requires ACHD No Commission Action(yes/no) Fire Service • Distance to Fire 2 miles from Fire Station#6 Station • Fire Response 4 minutes under ideal conditions Time • Resource Current reliability is unknown at this time for this station as it will open in Reliability March of this year. • Risk Identification This proposed commercial development has a risk factor of 4,in which current resources would not be adequate to supply service to this propose project.Risk factors include industrial buildings with unknown uses or chemicals involved. This entails a greater risk for the occupants as well as first responders.Fire,life safety systems and occupant training are critical for this development. Other hazards may be found once the development is completed. • Accessibility This project meets all required access,road widths and turnarounds.Any building over 30'in height will need 26' drive aisles around it for ladder truck access.The roadways shall be maintained 365 days a year for fire,EMS and police responses. • Special/resource This proposed project will require an aerial device.The closest truck company needs is 7 minutes travel time(under ideal conditions)to the proposed development, and therefore the Fire Department can meet this need in the required timeframe if a truck company is required.This fire station is approximately 2.5 miles from the project. In the event of a hazmat event,there will need to be mutual aid required for the development. In the event of a structure fire an additional truck company will be required.This will require additional time delays as a second truck company is not available in the city. • Water Supply Requires 2,000 gallons per minute for 2 hours;may be less if building is fully sprinklered Police Service • Distance to Police 3 miles Station • Police Response The expected response time to this area in an emergency is about 3 1/2 Time minutes. The average emergency response time in the City of Meridian is just under 4 minutes. • Calls for Service 449 • %of calls for See comments in Section VIII.D service split by priority • Accessibility The Meridian Police Department has no concerns with access into the proposed development. • Specialty/resource The Meridian Police Department already serves this geographic area and does needs not require additional resources at this time. • Crimes 81 Page 3 Meridian City Council Meeting Agenda June 23,2020— Page 129 of 216 • Crashes 56 • Other Reports The Meridian Police Department has no outstanding issues concerning this development application. Wastewater • Distance to Sewer Directly adjacent Services • Sewer Shed Ten Mile Trunkshed • Estimated Project See application information Sewer ERU's • WRRF Declining 13.83 Balance • Project Consistent Yes with WW Master Plan/Facility Plan • Impacts/Concerns Additional 3,758 gpd of commercial flow and 296 gpd of infiltration flow committed to model. Water • Distance to Water Directly adjacent Services • Pressure Zone 4 • Estimated Project See application Water ERU's • Water Quality None Concerns • Project Consistent Yes with Water Master Plan • Impacts/Concerns There are two existing 8-inch sanitary sewer stubs that are not being utilized and must be abandoned at the main.One stub is located off of Meridian Rd and the other stub is located off of Victory Rd. Page 4 Meridian City Council Meeting Agenda June 23,2020— Page 130 of 216 1 1 1 ode::_ �� - �. �11•f " III i 'i t' •,1. 1 IIIII . 9! —77NEI NONE UNION •x• I••IIIII ■ 1 EN IIIII- � - I�1111 ■ � I _■u_■ ■a Axel a ■ ■:■so• ■ 71 � _ 'i-.+K.:. I _•��,y- Irk" �� "`fir. ■ '�■11 U. 1 i �' '' ...i...... ON III �1 r ' fary 'j "I = ■■ .� - = IIII - IIII - '.^.4,'! -'•'_. - I III ■�1111 _ = y .:. _ ■IIIYI IY - -IIIIIIIIIIS IIIII[ �4 �,•?_+2L-�r" � ■1.1.1 NO III IN ■■�■■ . 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NOTICING Planning&Zoning City Council Posting Date Posting Date Newspaper Notification 4/17/2020 05/19/2020 Radius notification mailed to properties within 300 feet 4/14/2020 5/22/2020 Public hearing notice sign posted 4/7/2020 5/28/2020 on site Nextdoor posting 4/14/2020 5/19/2020 V. STAFF ANALYSIS Comprehensive Plan(https://www.meridianciU.orglcompplan): This property is designated Commercial on the City's Future Land Use Map(FLUM) contained in the Comprehensive Plan. This designation provides a full range of commercial uses to serve area residents and visitors. Desired uses may include retail,restaurants,personal and professional services, and office uses, as well as appropriate public and quasi-public uses. Multi-family residential may be allowed in some cases,but should be careful to promote a high quality of life through thoughtful site design, connectivity, and amenities.As noted above,the subject property is currently zoned C-G and the amended development agreement for this property depicts a mix of commercial uses to serve area residents as follows: medical office,retail and flex space which is consistent with the land use designation. 3.02.00 -Maintain, improve, and expand the City's infrastructure to meet existing and growing demands in a timely, orderly, and logical manner. The property is currently using City services. Public Works has no concerns with further intensification as the proposed development is extending City infrastructure in accord with the adopted water and sewer master plan. 3.02.01 G-Establish and maintain levels of service for public facilities and services, including water, sewer,police,transportation, schools,fire, and parks. The proposed development is already being provided City services and should not increase the impact to these facilities. The commercial development will not impact the local schools or City parks. The transportation agencies (ITD and ACHD) have assessed the impacts to the transportation network.ACHD is not requiring any further improvements to the Victory Road and ITD and the City Council approved the relocation of the Meridian Road access with the approval of the amended development agreement. The applicant has secured the necessary permits from ITD to construct the new access, including the construction of a deceleration lane on S. Meridian Road to mitigate traffic concerns. 5.01.02D -Require appropriate building design, and landscaping elements to buffer, screen, beautify, and integrate commercial,multifamily, and parking lots into existing neighborhoods. With the approval of the amended development agreement, the Council approved a conceptual site plan and building elevations for the development. The conceptual site design depicts buildings along the periphery and parking internal to the development. Due to the existing topography of the area, the commercial development is several feet lower than the adjacent residential development and the existing 60 foot Kennedy Lateral easement provides adequate buffering. The Council was also sensitive to the concerns of the surrounding residential development and limited the building height to 35 feet in the amended DA. To integrate the Page 6 Meridian City Council Meeting Agenda June 23,2020— Page 132 of 216 commercial and adjacent residential development, the pedestrian pathway constructed with the residential development is being extended into this development with the construction of the Urgent Care facility in the northern portion of the development. A. PRELIMINARY PLAT The proposed preliminary plat consists of 12 building lots on 16.74 acres of land in the C-G zoning district. This is a re-subdivision of Lot 2,Block 1 and Parcel A of ROS 8699 of Mussell Corner Subdivision. Existing Structures/Site Improvements: The site is developed with a commercial nursery and a multi-tenant building. There is a urgent care facility that is currently under construction along the north boundary of the site, approved with file No.A-2019-0361. Other uses approved for the site include a retail paint store and a multi-tenant flex building. Dimensional Standards (UDC Table 11-2B-3): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2B-3 for the C-G zoning district. The C-G district has no minimum lot size or street frontage requirements. Phasing Plan: The subdivision is proposed to develop in two(2)phases as shown on the phasing plan in Section VII.A. Phase 1 consists of the northern half of the development and phase 2 is the southern half. Access(UDC 11-3A-3,11-3H- : The primary access to this site is proposed via S. Meridian Road, a state highway(right-in/right- out only) and full access via E. Victory Road,an arterial street. The approved development agreement for this property allows these accesses to remain in accord with ITD and ACHD policies.No other access points are approved or proposed with this development. All lots in this subdivision are subject to cross-access and parking easements per the note on the plat(note#9)in accord with UDC 11-3A-3A.2. Further,the applicant is depicting a shared driveway with the C-store on the south boundary of Lot 4,Block 1. There are two other parcels the abut this site that also require cross access per the amended DA. Prior to signature on the first phase of the plat,the applicant shall grant cross access to parcel#R5915720030, R5915720042 and R6242270030 in accord with the amended development agreement. Traffic: The applicant has submitted a traffic study to ACHD for review and approval. ACHD has reviewed the traffic's impact against current ACHD policies. ACHD staff has concluded that the proposed development meets the current thresholds of the adjacent roadways and ACHD is not requiring any further roadway improvements to Victory Road. As mentioned previously,the Council and ITD approved the relocation of the S.Meridian Road access with the approval of the amended development agreement. The applicant did provide a traffic study to ITD to analyze the relocation of the access.ITD required the existing access to Meridian Road close and supported the relocation of the new access predicated on the it being restricted to a right-in/right-out only,construction of a center median and a northbound right turn lane into the development and dedication of additional right-of-way for future expansion.Both ACHD and City staff recommend that the applicant comply with ITD requirements. Pathways(UDC 11-3A-8): The UDC requires a 10-foot multi-use pathway along the Meridian Road frontage. Currently, there is a five foot detached sidewalk constructed along this frontage. With the closure of the northern most access,the applicant is responsible for extending a portion of the 10-foot pathway Page 7 Meridian City Council Meeting Agenda June 23,2020— Page 133 of 216 in the area of the access closure and connect the new segment of 10-foot pathway to the existing 5-foot sidewalk. The City is not requiring the extension of the pathway along the entire frontage, however, it is the desire of the City to have a 10-foot pathway installed along the entire frontage some day. For now,the applicant shall record a pedestrian easement over the new segment of the pathway and existing sidewalk to facilitate expansion in the future per the amended development agreement. Sidewalks(UDC 11-3A-17): Sidewalks are required to be constructed adjacent to all public streets as set forth in UDC 11-3A- 17. A 5-foot detached sidewalk exists along E.Victory Road in accord with UDC standards. Landscaping(UDC 11-3B): Street buffer landscaping is required to be provided as set forth in UDC Table 11-2B-3 for the C- G zoning district in accord with the standards listed in UDC 11-3B-7C. As noted above,there is an existing 60-foot wide Kennedy Lateral easement along the northeast boundary of the development and significant slopes. Constructing a buffer between the commercial property and the residential use is not feasible. The UDC allows the existing lateral to act as the adequate buffer to the residential use provided the applicant construct a 5-foot wide landscape buffer outside of the easement and landscape the area in accord with UDC 11-3B-9 or gain NMID approval to construct the buffer within the easement as proposed on the submitted landscape plan. However, on the east boundary,the property does abut a residential property,zoned R-4. With phase 2 of the development and when development is proposed for Lot 9,Block 1,the applicant will be responsible for constructing a 25-foot wide landscape buffer on the east boundary with trees that touch at maturity in accord with UDC 11-3B-9C. A 35-foot wide buffer is required S. Meridian Road, an entryway corridor, and a 25-foot wide buffer is required along E. Victory Road, an arterial street. The buffers along S.Meridian Road and E.Victory Road Way should be depicted on the plat on a common lot or on a permanent dedicated buffer maintained by the business owners' association in accord with UDC 11-313-7C.2b.Per the amended development agreement,the applicant is required to construct the 25-foot landscape buffer along E.Victory Road prior to occupancy of the first structure on the property.The applicant shall revise the submitted landscape plan to include the 25-foot landscape buffer per the amended development agreement. The required landscape buffers shall be measured from the ultimate right-of-way as anticipated by the transportation agencies in accord with UDC 11-3B-7Cl.c. Waterways(UDC 11-3A-�: The Kennedy Lateral traverse the along the northwest boundary of the development and is piped in accord with UDC standards. Utilities(UDC 11-3A-21): Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. See Section VIII.B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-I5): An underground pressurized irrigation system is required to be provided for each lot within the development. The delivery of surface water is provided by the Nampa Meridian Irrigation District. The pump house is constructed on Lot 5,Block 1 of Mussell Corner Subdivision,located in the northeast corner of the development. Page 8 Meridian City Council Meeting Agenda June 23,2020— Page 134 of 216 Storm Drainage(UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted and approved with the amended development agreement. As noted above, several buildings have been approved for construction within the proposed development consistent with these elevations and the ASM. All future structures are required to comply with the elevations in the amended development agreement,the design standards listed in UDC 11-3A-19 and those in the Architectural Standards Manual. VI. DECISION A. Staff: Staff recommends approval of the proposed Preliminary Plat per the conditions included in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning&Zoning Commission heard this item on May 7, 2020. At the public hearing,the Commission moved to recommend approval of the subject PP request. 1. Summary of Commission public hearing: a. In favor: Geoffery Wardle b. In opposition:None c. Commenting. None d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) testimony a. None 3. Ke, ids)of discussion by Commission: a. Height of the proposed structures b. Pedestrian connection from the adjacent residential development c. Timing for the Victory Road access d. Parking ratio for the proposed development e. Timing for the installation of the 25-foot wide landsape buffer alongVictory ictory Road 4. Commission change(s)to Staff recommendation: a. None 5. Outstandin issue(s)ssue(s) for City Council: a. None C. The Meridian Citv Council heard this item on June 9,2020.At the public hearing,the Council moved to approve the subject PP reauest. I. Summary of the City Council public hearing: a. In favor: Geoffrey Wardle b. In opposition: None C. Commenting:None d. Written testimony:None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application:None 2. Kev issue(s)of public testimony: a. None Page 9 Meridian City Council Meeting Agenda June 23,2020— Page 135 of 216 3. Key issue(s)of discussion by City Council: a. Internal access of the convenience store if the access to Victory Road is restricted in the future by ACHD b. Extension of the pathway system along Meridian Road C. Potential uses and parking for the site d. Restricting drive-through uses on the site 4. City Council change(s)to Commission recommendation. a. None Page 10 Meridian City Council Meeting Agenda June 23,2020— Page 136 of 216 VII. EXHIBITS A. Preliminary Plat(dated: 11/20/19) &Phasing Plan PRELIMINARY PLAT r a.re ae FOR VICTORY COMMONS SUBDIVISION Er LATECINAPOR7IONOFGOVTLO7d,5EC711CN19,7.3N.,R.IE.,B.M. -_ w.nn,e CITY OF MERIOLAN,ADA COUNTY,IDANO -201& cart e�Ewh..�,in��s fLVe Table !'f .pub_ie.n• G ,� a cr --- � � A - °,� ...�. . ,.,•v PP1.0 Page 11 Meridian City Council Meeting Agenda June 23,2020— Page 137 of 216 B. Landscape Plan(date: 1 126Q01905/12/2020) Cj PLANT SCHEDULE MER s r.: I f +•` J — IAN�SCRPE RL1N-RRE4 ONE C 1MUVRlOFiK9rt�OB.T E U o if o a o x c4 .vrenaromeR�r '� / � i . ; �IANGSI:APE A-hN-nREn TNO F� - Page 12 Meridian City Council Meeting Agenda June 23,2020— Page 138 of 216 r � ''E 5'N5i ii6 �\BENCN ...-�,m-,..e•vs raua! g � � # AQ it 4 EM�N MTNL nn.. ,,. TM.... I rgrAH.arCf lws ' n•TREEP 4NT GOETAIL•• ��•rto - wn.s wnF ewrn mw•masewu cm. W 9 4 ;R wm mw TM.w I I y �CONIRERTREEn6ETAIL �,ROIILRERRETAININ W&I LJR `J L1.2 Page 13 Meridian City Council Meeting Agenda June 23,2020— Page 139 of 216 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division 1. All development shall comply with the terms of the Development Agreement(Inst. 2019- 119405) and any future amendments to that agreement as applicable. 2. The preliminary plat included in Section VII.A, shall be revised as follows: a. The buffer along S. Meridian Road and E.Victory Road shall be depicted on a common lot or on a permanent dedicated buffer maintained by the business owners' association in accord with UDC 11-3B-7C.2b. b. Direct lot access is prohibited to S. Meridian Road and E. Victory Road. c. Grapically depict the Kennedy Lateral easement on the face of the plat. d. Prior to signature on the first phase of the plat,the applicant shall provide a recorded cross agreement or add a plat note that grants cross access to parcels#R5915720030, R5915720042 and R6242270030 in accord with the amended development agreement. 3. The landscape plan included in Section VII.B shall be revised as follows: a. inelude Phase 2 in betmdafy of the landseape plan. A 25-foot wide landscape buffer along E.Victory Road shall be constructed prior to occupancy of the first structure in accord with the amended development agreement. The landscape buffer shall be installed in accord with UDC 11-3B-7C. b. Construct a 25-foot wide landscape buffer along the northeast boundary of Lots 1,2, 5 and 8,Block 1 and the east boundary of Lot 9,Block 1 in accord with UDC 11-3A-9. The required landscaping on these lots shall occur with lot development. If installation of the buffer is prohibited within the Kennedy Lateral easement,the applicant shall provide a 5- foot wide landscape buffer outside of the easement area and install the required landscaping in accord with UDC 11-3B-9C. c. The required landscape buffers along Meridian and Victory Roads shall be measured from the ultimate right-of-way as anticipated by the transportation agency in accord with UDC 11-313-70.c. d. Prior to signature on the first phase of the final plat,the applicant shall record a pedestrian easement over the new segment of the pathway and existing sidewalk along S. Meridian Road to facilitate expansion of the 10-foot pathway in the future per the amended development agreement. 4. Development of subdivision shall be generally consistent with the phasing plan included in Section VII.A. 5. If the City Engineer's signature has not been obtained on the final plat within two(2)years of the City Council's approval of the subject preliminary plat,the preliminary plat shall become null and void unless a time extension is obtained as set forth in UDC 11-6B-7. 6. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. Page 14 Meridian City Council Meeting Agenda June 23,2020— Page 140 of 216 7. All fixture structures constructed within the development shall to comply with the elevations in the amended development agreement,the design standards listed in UDC 11-3A-19 and those in the Architectural Standards Manual. 8. Certificate of Zoning Compliance and Administrative Design Review applications are required to be submitted to the Planning Division for approval of all future buildings on the site prior to applying for a building permit. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at http://www.meridiancily.orgzpublic works.aspx?id=2 72 1.2 There are two existing 8-inch sanitary sewer stubs that are not being utilized and must be abandoned at the main. One stub is located off of Meridian Rd and the other stub is located off of Victory Rd. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement(marked EXHIBIT A) and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject Page 15 Meridian City Council Meeting Agenda June 23,2020— Page 141 of 216 to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer,an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review,and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Page 16 Meridian City Council Meeting Agenda June 23,2020— Page 142 of 216 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancioy.oMIpublic works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT https://weblink.meridiancity.orzlWebLinkIDocView.aspx?id=181965&dbid=0&repo=MeridianCity D. POLICE DEPARTMENT https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=182146&dbid=0&repo=Meridian City E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) hggs://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182236&dbid=0&repo=Meridian City F. CENTRAL DISTRICT HEALTH hggs://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182157&dbid=0&repo=Meridian City G. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridiancity.orglWebLinkIDocView.aspx?id=182869&dbid=0&repo=MeridianCity H. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridiancioy.org WWebLinkIDocView.aspx?id=182144&dbid=0&repo=MeridianL itX I. ADA COUNTY HIGHWAY DISTRICT(ACHD) https://weblink.meridianciy.org WWebLinkIDocView.aspx?id=183003&dbid=0&repo=MeridianCiLv Page 17 Meridian City Council Meeting Agenda June 23,2020— Page 143 of 216 IX. FINDINGS Preliminary Plat(UDC 11-613-6) In consideration of a preliminary plat,combined preliminary and final plat, or short plat,the decision making body shall make the following findings: 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The Council finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The Council finds the proposed plat is in substantial conformance with scheduled public improvements in accord with the City's CIP. 4. There is public financial capability of supporting services for the proposed development; The Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. The Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Page 18 Meridian City Council Meeting Agenda June 23,2020— Page 144 of 216 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.1. Presenter: Public Works Representative Estimated Time for Presentation: 5 Minutes Title of Item -Agreement to Accept Payment in Lieu of Installing Streetlights at Paramount Urgent Care One of the site specific conditions of approval for the Paramount Urgent Care building was to provide sufficient funds for the installation of street lighting along W. Chinden Boulevard. The streetlights will be installed once an upcoming roadway widening project is completed. MMMWMLM dk d& ATTACHMENTS: Council Memo Cover Memo 6/15/2020 Paramount.COM Streetlight Agreement.PE.2020.03.25 Agreements /Contracts 6/15/2020 Meridian City Council Meeting Agenda June 23,2020— Page 145 of 216 Mayor Robert Simison E IDIAN ��� City Council Members i+ Treg Bernt Joe Borton Public Works i L) l4 1-i 0 Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader 00 TO: Mayor Robert Simison Members of the City Council FROM: Al Christy— Transportation and Utility Coordinator DATE: 611012020 SUBJECT: AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT PARAMOUNT URGENT CARE REQUESTED COUNCIL DATE: 6/22/2020 I. RECOMMENDED ACTION A. Move to: 1. Approve the attached agreement with DWT Investments LLC and Tomlinson Family Trust. 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS Al Christy, Transportation and Utility Coordinator 489-0352 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Background One of the site specific conditions of approval for the Paramount Urgent Care building was to provide sufficient funds for the installation of street lighting along W. Chinden Boulevard. The streetlights will be installed once an upcoming roadway widening project is completed. B. Proposed Project Meridian City Councifffffg&AA46nda June 23,2020— Page 146 of 216 Pursuant to the attached agreement with DWT Investments LLC and Tomlinson Family Trust, the City will accept the estimated amount of$22,430.00, required to install two streetlights on W. Chinden Boulevard. These funds will be used to install the lights after the completion of the W. Chinden Boulevard widening project. DWT Investments LLC and Tomlinson Family Trust is in favor of this solution and has signed the attached agreement. IV. IMPACT A. Strategic Impact: This agreement is in alignment with the Public Works Department's Strategic Plan 2010-2015 Objective ENG-12, which is to increase street lighting throughout the City to enhance the safety of our citizens in a fiscally responsible manner. B. Service/Delivery Impact: This agreement will increase the street lighting along W. Chinden Boulevard while ensuring that the lights are installed in the appropriate location and will not need to be relocated in the near future. C. Fiscal Impact: Per this agreement the City will receive $22,430.00. This is the estimated amount required to install the two lights along W. Chinden Boulevard and these funds will be reserved for that specific purpose. V. TIME CONSTRAINTS Council approval of this agreement will allow DWT Investments LLC and Tomlinson Family Trust to remit the required funds to the City and receive their development approval once all other requirements have been met. VII. LIST OF ATTACHMENTS Agreement to Accept Payment in Lieu of Installing Streetlights at Paramount Urgent Care. Approved for Council Agenda: A L C-) Page 2 of 2 Meridian City Council eeting Agenda June 23,2020— Page 147 of 216 AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT PARAMOUNT URGENT CARE THIS AGREEMENT for streetlight installation, made this 23rd day of June , 2020 between the City of Meridian,a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and DWT Investments LLC, an Idaho limited liability company and the Thomas W. Tomlinson Administrative Trust Under the Tomlinson Family Trust dated April 7, 1982, both of whose address is 2929 W. Navigator Drive, Suite 400, Meridian, ID 83642 (hereinafter collectively referred to as "DWT"). WHEREAS, DWT is developing a commercial subdivision at the corner of Chinden Boulevard and N. Fox Run Way; and WHEREAS, Paramount Urgent Care has received from City, conditional approval of the Building Permit for the Paramount Urgent Care at 6357 N. Fox Run Way, Meridian, Building Permit No. C-NEW-2019-0065; and, WHEREAS, One of the Site Specific Conditions of Approval of City's approval of C-NEW-2019- 0065 is to install streetlights on all public roadways per the City of Meridian Improvement Standards for Street Lighting; and, WHEREAS, DWT is currently unable to install the required streetlights on W. Chinden Boulevard in front of the Paramount Urgent Care because W. Chinden Boulevard has not been built out to its ultimate width; and, WHEREAS, once the W. Chinden Boulevard is widened, City is willing to install the required streetlights if DWT has paid to City the estimated amount necessary to install the streetlights. NOW THEREFORE,THE PARTIES AGREE AS FOLLOWS: 1. DWT shall pay to City the amount of$16,930.00 as the amount necessary to supply and install two (2) type 1 streetlights. 2. DWT shall pay to City the amount of$5,500.00 as the amount necessary to supply and install one streetlight on N. Fox Run Way. 3. City agrees to accept the amount of$22,430.00 set forth in Articles 1 and 2 in lieu of requiring DWT to install the two (2) streetlights on W. Chinden Boulevard frontage of C-NEW-2019- 0065 and one (1) streetlight on N. Fox Run Way. AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT PARAMOUNT URGENT CARE- I Meridian City Council Meeting Agenda June 23,2020— Page 148 of 216 4. Upon payment of the amount of $22,430.00 in Articles 1 and 2 by DWT to City, DWT's requirement to install the two (2) streetlights on W. Chinden Boulevard and one (1) street light on N. Fox Run Way shall be considered satisfied. 5. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by DWT of DWT's Property. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. [Signatures on following Page] AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT PARAMOUNT URGENT CARE-2 Meridian City Council Meeting Agenda June 23,2020— Page 149 of 216 DWT INVESTMENTS LLC an Idaho limited liability company By: Brighton Corporation, an Idaho corporation, Manager By: Robert L. Phillips, President THOMAS W.TOMLINSON ADMINISTRATIVE TRUST UNDER THE TOMLINSON FAMILY TRUST 4/7/1982 By: \� " & " --L-f.4 Mark W. Lindsay, Co-Trustee By: /z/z//�Z Davl W. Turnbull, Co-Trustee CITY OF MERIDIAN By: Robert E. Simison, Mayor AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT PARAMOUNT URGENT CARE- 3 Meridian City Council Meeting Agenda June 23,2020— Page 150 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - U. Presenter: Public Works Representative Estimated Time for Presentation: 5 Minutes Title of Item -Agreement to Accept Payment in Lieu of Installing Streetlights at Stapleton No. 1 Subdivision One of the site specific conditions of approval for the Stapleton No. 1 Subdivision was to provide sufficient funds for the installation of street lighting along S. Meridian Road (State Highway 69). The streetlights will be installed once sufficient development has taken place in the area. ITD has historically required 1/2-1 mile segments of State Highways have continuous lighting. ATTACHMENTS: Description Typ Upload Date Council Memo Cover Memo 6/15/2020 41 Stapleton Subdivision No. 1 Future Street Light Payment Agreements /Contracts 6/15/2020 A reement 2020-5-27-owner Meridian City Council Meeting Agenda June 23,2020— Page 151 of 216 Mayor Robert Simison W IDIAN ��� City Council Members Treg Bernt Joe Borton Public Works L! A H V Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader TO: Mayor Robert Simison Members of the City Council FROM: Al Christy— Transportation and Utility Coordinator DATE: 611012020 SUBJECT: AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT STAPLETON NO. 1 SUBDIVISION REQUESTED COUNCIL DATE: 6/22/2020 I. RECOMMENDED ACTION A. Move to: 1. Approve the attached agreement with C 17, LLC. 2. Authorize the Mayor to sign the agreement. II. DEPARTMENT CONTACT PERSONS Al Christy, Transportation and Utility Coordinator 489-0352 Warren Stewart, City Engineer 489-0350 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Background One of the site specific conditions of approval for the Stapleton No. 1 Subdivision was to provide sufficient funds for the installation of street lighting along S. Meridian Road (State Highway 69). The streetlights will be installed once sufficient development has taken place in the area. ITD has historically required 1/2-1 mile segments of State Highways have continuous lighting. B. Proposed Project Meridian City Counc7 IetingfAgenda June 23,2020— Page 152 of 216 Pursuant to the attached agreement with C 17, LLC, the City will accept the estimated amount of $59,255.00, required to install seven streetlights on S. Meridian Road. These funds will be used to install streetlights after sufficient development in the area has taken place, and ITD grants approval for lights between Victory and Amity. C 17,LLC is in favor of this solution and has signed the attached agreement. IV. IMPACT A. Strategic Impact: This agreement is in alignment with the Public Works Department's Strategic Plan 2010-2015 Objective ENG-12, which is to increase street lighting throughout the City to enhance the safety of our citizens in a fiscally responsible manner. B. Service/Delivery Impact: This agreement will increase the street lighting along S. Meridian Road while ensuring that the lights are installed at the appropriate time and in the appropriate location. C. Fiscal Impact: Per this agreement the City will receive$59,255.00. This is the estimated amount required to install the seven lights along S. Meridian Road and these funds will be reserved for that specific purpose. V. TIME CONSTRAINTS Council approval of this agreement will allow C17, LLC to remit the required funds to the City and receive their Subdivision approval once all other requirements have been met. VII. LIST OF ATTACHMENTS Agreement to Accept Payment in Lieu of Installing Streetlights at Stapleton No. 1 Subdivision. Approved for Council Agenda: /l z o Meridian City Council MFInVAgenda June 23,2020— Page 153 of 216 AGREEMENT TO ACCEPT PAYMENT IN LIEU OF INSTALLING STREETLIGHTS AT STAPLETON NO. 1 SUBDIVISION THIS AGREEMENT for streetlight installation, made this23rdday of June, 2020 between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter"City"),and C17,L.L.C.,4824 W Fairview Ave Boise, Idaho 83706, (hereinafter"C17"). WHEREAS, C17 has received from City,conditional approval of the Final Plat forthe Stapleton No. 1 Subdivision, Case No. FP H-2019-0117; and, WHEREAS, One of the Site Specific Conditions of Approval of City's approval of FP H-2019- 0117 is to install streetlights on all public roadways per the City of Meridian Improvement Standards for Street Lighting; and, WHEREAS, C17 is currently unable to install the required streetlights on S. Meridian Road in front of the Stapleton No. 1 Subdivision because S. Meridian Road has not been built out to its ultimate width; and, WHEREAS, once S. Meridian Road is improved, City is willing to install the required streetlight if C17 has paid to City the estimated amount necessary to install the streetlight. NOW THEREFORE,THE PARTIES AGREE AS FOLLOWS: 1. C17 shall pay to City the amount of$59,255.00 as the amount necessary to supply and install seven (1)type 1 streetlights. 2. City agrees to accept the amount set forth in Article 1 in lieu of requiring C17 to install the seven (7)streetlights on S. Meridian Road frontage of Stapleton No. 1 Subdivision. 3. Upon payment of the amount in Article 1 by C17 to City, C17's requirement to install the seven (7)streetlights on S. Meridian Road shall be considered satisfied. 4. This Agreement shall be binding upon and inure to the benefit of the parties hereto and their heirs, successors and assigns, and shall survive any transfer by C17 of C17's Property. IN WITNESS WHEREOF,the parties shall cause this Agreement to be executed by their duly authorized officers the day and year first above written. C17, LLC. CITY OF MERIDIAN By: AP By Jim Conger ember 107 Robert E.Simison, Mayor Meridian City Council Meeting Agenda June 23,2020— Page 154 of 216 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.K. Presenter: Estimated Time for Presentation: 0 Title of Item - Professional Services Agreement Between the City of Meridian and the International Artists League, Inc for the Diamond Empire Band for Musical Talent for Concerts on Broadway ATTACHMENTS: Descriptio Typ U loa Diamond Empire Band Professional Services Agreement Agreements /Contracts 6/18/2020 Meridian City Council Meeting Agenda June 23,2020— Page 155 of 216 PROFESSIONAL SERVICES AGREEMENT for MUSICAL TALENT FOR CONCERTS ON BROADWAY This PROFESSIONAL SERVICES AGREEMENT for MUSICAL TALENT FOR CONCERTS ON BROADWAY ("Agreement") is made this23rdday of June , 2020 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City") and International Artist Leagues, Inc., a corporation organized under the laws of the State of Texas, whose address is I I I Congress Avenue, Suite 400, Austin, Texas ("Promoter"). WHEREAS,the City desires that the plaza at Meridian City Hall serve as a place where members of the community can gather to enjoy downtown Meridian and to take part in the arts, and to that end, the Meridian Arts Commission is presenting Concerts on Broadway, a series of concerts to be held in the Meridian City Hall plaza ("Event"); and WHEREAS,the Parties mutually desire to present, as part of Concerts on Broadway, the music of Diamond Empire Band; NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. A. Performance. Promoter shall present Diamond Empire Band, a seven-piece band, to perform for the public approximately fifteen (15) songs, from 7:00 p.m. to at least 9:00 p.m., on Saturday, August 29, 2020, in the plaza at Meridian City Hall, at 33 E. Broadway, Meridian, Idaho, with one fifteen-minute break during this time. In case of inclement weather, the venue may be moved to an indoor location to be determined and agreed upon separately by the Parties. B. Sound system; set up and sound checks. City shall provide, set up, and operate any and all sound systems and equipment necessary to electronically amplify music and spoken announcements. City shall set up sound systems and/or related equipment by 3:45 p.m. on August 29, 2020, and Diamond Empire Band may rehearse and/or perform sound checks at that time. All set-up, rehearsal, and/or sound checks shall be completed by 5:15 p.m. C. Risers. If Promoter elects to use risers to elevate the musicians, Promoter shall provide and set up such risers, and shall utilize such materials necessary to protect City facilities from any and all damage therefrom. II. COMPENSATION. A. Total amount. City shall make total payment to Promoter for services rendered pursuant to this Agreement in the amount of three thousand five hundred ninety dollars ($3,590.00). This payment shall constitute full compensation from City to Promoter and/or to the members of Diamond Empire Band for any and all services, costs, and expenses related to services performed under this Agreement, including, but not limited to, any and all travel and lodging. Promoter and/or the respective members of Diamond Empire Band shall be responsible for payment of any and all taxes due and owing for payment received under this Agreement. PROFESSIONAL SERVICES AGREEMENT— CONCERTS ON BROADWAY PAGE 1 of 5 Meridian City Council Meeting Agenda June 23,2020— Page 156 of 216 B. Meal. In addition to the monetary compensation as described in section II.A., above, City shall provide to each musician one (1) full, hot meal, and refreshments. C. Cancellation. Promoter assumes no liability, and offers no refund in the event that this function is cancelled, rescheduled or postponed due to an Act of God, unforeseen occurrence, or any other event that renders this performance impossible. For purposes of this contract, an Act of God shall include, but not be limited to: fire, hurricane, thunderstorm, snowstorm, flooding, disease, national or local emergency, act of terrorism or any other extreme emergency under which it is illegal or impractical for the venue to hold the event, or where you choose to cancel the event due to factors outside your control. At the discretion and availability of the band, City may reschedule the booking to another date, and the Promoter reserves the right to charge an additional $500 re- booking fee. D. Method of payment. By July 29, 2020, Promoter shall provide City with: 1) a completed ACH Form, 2) a copy of a voided check, 3) a completed W-9 form, and 4) an invoice in the amount of three thousand five hundred ninety dollars ($3,590.00) for services to be provided on August 29, 2020. So long as all documents are complete and received by July 29, 2020, City shall pay Promoter in full via direct deposit on August 26, 2020. If such documents are not received by July 29, 2020, following the August 29, 2020 performance, Promoter shall provide City with: 1) a completed W-9 form, and 2) an invoice for the amount of three thousand five hundred ninety dollars ($3,590.00) for services provided, which invoice City shall pay within thirty (30) days of receipt thereof. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Promoter. III.VENUE A. Plaza. City shall provide for the performance the outdoor plaza on the east side of Meridian City Hall, 33 E. Broadway, Meridian, Idaho ("venue"), which is an outdoor, open, public venue. Promoter shall be solely responsible for any and all measures necessary to protect equipment, instruments, and Diamond Empire Band members from damage due to weather and other conditions that do or may exist. B. Public venue. Promoter acknowledges that the venue is a public place and that all members of the public shall be invited to attend. To this end, the members of Diamond Empire Band shall perform such material and in such a manner as shall be appropriate for all ages, values, and sensibilities. Diamond Empire Band's performance and attire shall not include language, attire, and/or behavior that is profane, sexual, violent, or discriminatory. C. City policy applies. Promoter and Diamond Empire Band shall comply with all City policies and codes applicable to use of City property and facilities, including, but not limited to, policies of the Meridian Parks and Recreation Department, and any requirements of the City Building Maintenance Technician, which requirements shall be reasonable and for the purpose of protecting City facilities and property. D. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, or disseminate, in or from the plaza, the performance solely for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. PROFESSIONAL SERVICES AGREEMENT—DIAMOND EMPIRE BAND,CONCERTS ON BROADWAY PAGE 2 Of 5 Meridian City Council Meeting Agenda June 23,2020— Page 157 of 216 E. Merchandising. Promoter and/or Diamond Empire Band shall be authorized to sell albums and/or merchandising material at the performance, and may retain the proceeds of such sales. City requests that twenty percent (20%) of any proceeds from merchandise sold at the Event be voluntarily donated to the Meridian Arts Commission. Promoter and Diamond Empire Band shall be responsible for paying all sales and other taxes due and owing on the proceeds from merchandise sold. IV.TERMS AND CONDITIONS A. Time of the essence. Promoter acknowledges that services provided under this Agreement shall be performed in a timely manner. The Parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. B. Promotion of Event. City shall promote the performance in community promotional materials and avenues, including the City newsletter, City website, Meridian Parks &Recreation Department Activity Guide, and local media and event calendars. Promoter may undertake additional promotional activities at his own expense and effort, subject only to the limitations set forth herein. City hereby conveys to Promoter permission to use City's name in all forms and media and in all manners, without violation of City's respective rights of privacy or any other rights City may possess in connection with its role in the production of Concerts on Broadway, except that City's logo may not be used in any manner whatsoever without the express, written consent of the Mayor's Chief of Staff. To the extent practicable, Promoter shall be given the opportunity to review, for purposes of accuracy, and approve all promotional materials in advance of their publication, broadcast or dissemination. The band shall be listed as "Diamond Empire Band" in all promotional materials that are created by City or within the City's control. C. Subcontracting or assignment of obligations. Promoter shall not subcontract or assign any of the obligations of Diamond Empire Band under this Agreement related to or that may relate to the band's talent or expertise. Promoter may subcontract or assign obligations that do not require the band's artistic talent or expertise. Any subcontractor or assignee shall be bound by all the terms and conditions of this Agreement. D. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. E. Indemnification. Promoter shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Promoter and/or Diamond Empire Band, their assistants, servants, agents, employees, guests, and/or business invitees, in connection with this Agreement or activities related thereto. Promoter and each member of Diamond Empire Band acknowledge that provision of the services described hereunder presents risks, some of which are unknown, and do agree to assume all such known or unknown risks. F. Waiver. Except as to rights held under the terms of this Agreement, Promoter and each member of Diamond Empire Band shall, and hereby do, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident the performance of this Agreement, whether such loss PROFESSIONAL SERVICES AGREEMENT— CONCERTS ON BROADWAY PAGE 3 Of 5 Meridian City Council Meeting Agenda June 23,2020— Page 158 of 216 or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. G. Relationship of Parties. Promoter and each member of Diamond Empire Band is an independent contractor and is not an employee, agent,joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Promoter or any member of Diamond Empire Band and City or any official, agent, or employee of City. Promoter and Diamond Empire Band shall retain the right to perform services for others during the term of this Agreement. H. Compliance with law. Throughout the course of this Agreement, Promoter and each member of Diamond Empire Band shall comply with any and all applicable federal, state, and local laws. I. Non-Discrimination. Throughout the course of this Agreement, neither Promoter nor any member of Diamond Empire Band shall discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. J. Entire Agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. K. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. L. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. M. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. N. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. O. Successors and assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. PROFESSIONAL SERVICES AGREEMENT—DIAMOND EMPIRE BAND,CONCERTS ON BROADWAY PAGE 4 Of 5 Meridian City Council Meeting Agenda June 23,2020— Page 159 of 216 P. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: City: Promoter: City Clerk Justin Curtis Brink, Partner City of Meridian International Artists League, Inc. 33 E. Broadway Avenue I I I Congress Avenue, Suite 400 Meridian, Idaho 83642 Austin TX 78701 Either party may change its address for the purpose of this section by giving written notice of such change in the manner herein provided. Q. Warranty of authority. The undersigned expressly warrants that, to the extent set forth herein, he is duly authorized to act as the representative and agent of International Artists League, Inc., Diamond Empire Band, and each and every member of Diamond Empire Band. The undersigned further warrants that the undersigned is authorized to bind International Artists League, Inc., Diamond Empire Band, and each and every member of Diamond Empire Band to the obligations set forth herein, and to accept the liabilities set forth herein. R. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. PROMOTER: Justi urtis Brink, P ner International Artists League, Inc. CITY OF MERIDIAN: BY: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk PROFESSIONAL SERVICES AGREEMENT— CONCERTS ON BROADWAY PAGE 5 of 5 Meridian City Council Meeting Agenda June 23,2020— Page 160 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.L. Presenter: Estimated Time for Presentation: 0 Title of Item - Subrecipient Agreement for Community Development Block Grant (CDBG) Coronavirus Aid, Relief, and Economic Security (CARES)Act Funding Jesse Tree of Idaho K ATTACHMENTS: Descrii3tialT loa Jesse Tree Agreement Agreements /Contracts 6/18/2020 Meridian City Council Meeting Agenda June 23,2020— Page 161 of 216 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND JESSE TREE OF IDAHO FOR CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement is entered into this 23rd day of June ,2020 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Jesse Tree of Idaho, a nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community,and as such has applied for,and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD")under Title I of the Housing and Community Development Act of 1974,Public Law 93-383, i.e., Community Development Block Grant("CDBG") funds; and WHEREAS,the Coronavirus Aid,Relief,and Economic Security("CARES")Act, enacted on March 27, 2020,provides additional funding through CDBG program to assist communities, including the City of Meridian, in addressing the impacts of the COVID-19 pandemic; WHEREAS,the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR part 200, and all other federal, state,and local laws, statutes,regulations and/or requirements; and WHEREAS,City and Subrecipient wish to enter into a cooperative agreement for the investment of CDBG funds from Program Year 2019("PY 19"); and WHEREAS, it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is provisional,pending the availability of such funds; NOW, THEREFORE,in consideration of the mutual covenants of the parties, the Parties agree as follows: I. STATEMENT OF WORD. A. Activities. Subrecipient shall use City's PY19 CDBG funds in an amount not to exceed thirty one thousand two hundred and fifty dollars ($31,250). Subrecipient will be responsible for administering homelessness prevention for those affected by COVID-19, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under 05Q (Subsistence Payments). CDBG Funds will be used to reimburse for case management and rental assistance. The primary administrative office is located at 1121 Miller St,Boise. See Attachment 1 for a map of the service location. B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG funds provided by City under this Agreement will meet one or more of the CDBG program's National Objectives as defined in 24 CFR§ 570.208(a)(2)(i), PY I9 SUBRECIPIENT AGREEMENT—JsssE TREE OP IDAHO PAOF 1 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 162 of 216 C. Level of Service. Sltbrecipient's activities under this Agreement shall provide at least 60 total Units of Service over the term of this Agreement, For the purposes of this Agreement, "Units of Service" shall be defined as"love to moderate income individuals." Subrecipient shall verify that the household income of clientele served by City's CDBG;funds, as defined in 24 CiiR§ 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. D. Staffing. Subrecipicnt agrees to provide the City with an Hourly Billing Rate worksheet and job description for each staff member that will be paid using CDBG funds prior to Subrecipicat's initial reimbursement request. E. Project schedule, Subrecipient shall submit a signed, dated, and detailed Project Schedule. The Project Schedule must indicate the start and end dates for different project elements, The Project Schedule shall be submitted as a companion document with this Agreement, A revised Project Schedule shall be submitted when delays of thirty(30)days or more are anticipated or experienced. F. Special Conditions, 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement("Client") a)reside within the city limits of Meridian, Idaho and b) meet the current CDBG income eligibility guidelines, Subrecipient must deem any Client who does not meet the abovc rcquirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize the Determining Annual Household Income form located in the Subrecipient Toolbox at https://meridiancity.org/edbg/to determine annual household income of any or all Clients based on CDBG criteria. G. Time of performance. Services of Subrecipient shall start on or after April 1, 2020 and end on March 31, 2021. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. 11. SUHRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S, Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) including subpart K of these PY 19 SUBREC[P1ENT AGR-EEMENT-InssE TREE op IDAHo PAGV-2 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 163 of 216 regulations, except that(1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and(2) Subrecipient does not assume the City's responsibility for initiating the review process under the provisions of 24 CFR part 52, and all other applicable federal, state and local laws, regulations,and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 5. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.502. C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained, A copy of the risk analysis for Jesse Tree of Idaho is included as Attachment 2. Substandard perfonuance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City shall initiate termination procedures. Additionally, Subrecipient will be allowed no more than three noncompliance performance standards throughout the contract.Noncompliance includes, but is not limited to: missing a deadline,providing inaccurate monthly data,delinquent progress report submission, and/or not providing correct supporting documentation. The first occurrence will result in a warning; the second a formal letter of noncompliance; and the third will result in a formal letter notifying 5ubreceipient that Subrecipient is not eligible to request funding for the following grant cycle. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient, D. Budget, Subrecipient shall adhere to the budget included as Attachment 6. Subrecipient shall obtain written approval from City prior to any change in use of funds. E. Progress Reports. Based on the results of Subrecipient's risk analysis, Subreceipient shall submit progress reports monthly via the City's online portal. Instructions on submitting progress reports are located in the Subrecipient Toolbox at littps://iilcridiancity.org/cdbg/. Progress reports will be due 10 days after the last day of the reporting period. If Progress Reports are delinquent,reimbursement requests will not be processed until the delinquency is cured. Subrecipient must timely submit Progress Reports even if no activities are conducted within the reporting period. F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Ghent Data. If applicable, subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include,but not be limited to: client name, address,income level or other basis for determining eligibility, race, ethnicity, and description PY I9 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 3 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 164 of 216 of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that cl iont information collected under this Agreement is private and the use or disclosure of such information,when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained ftom such person receiving service and, in the case of a minor,that of a responsible parentlguardiarr. H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period skull include,but shall not be limited to: snaking final payments, disposing of program assets (including the return of all unused materials, equipment,unspent cash advances,program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terns of this Agreement shall remain in effect during any period that Subrecipient has control over CDSG funds,including program income. lI, Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty(30)days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non- Federal entities that expend$750,000 or more in Federal awards,in one year, have a single or program-specific audit. J. Suspension and Debarment. Pursuant to 2 CFR Part 180 and 2 CFR Part 200,Appendix II, section(H), Subrecipient is prohibited from contracting with any party that is suspended or debarred, i.e., listed on the governmentwide exclusions in the System for Award Management. K. Payment Procedures. I. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that have been previously approved,in writing, by the Community Development Program Coordinator. 2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy coriccrniag payments. With the exception of certain advances,payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3, Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not to exceed thirty one thousand two hundred and fifty dollars($31,250). City will not accept or process reimbursement requests prior to City's reception of Congressional Release of Funds; the Community Development Program PY 19 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 4 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 165 of 216 Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance,and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at httl)s://mcridiancity.oi-g/edbg/. All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period and proof of payment by Subrecipient(such as copy Of check and bank transaction information showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or other relevant documentation of payment). Reimbursement requests must be submitted within fifteen(15)calendar days from the close of each month of the program year except for the final reimbursement request. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than April 30,2021 and must include a Closeout Certification form which can be Found in the Subrecipient Toolbox at https://meridiancity.org/edbg/. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing,by City. 1. Reversion of assets to City. Pursuant to 24 CFR § 570.503(b)(7),upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG finds on hand at the time of expiration and any and all accounts receivable attributable to the use of CDBG funds. 2. DUNS number. Subrecipient shall comply with requirements established by the Office of Management and Budget("OMB") concerning the Dun and Bradstreet Data Universal lumbering System ("DUNS"), the Central Contractor Registration database, the System for Award Management("SAM") and the Federal Funding Accountability and'I'ransparency Act, including Appendix A to 2 CFR part 25, and 2 CFR § 170.320. D. documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved,rented, Or sold. M. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance,the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. N. National Objectives met for five(5) years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved,in whole or in part,with funds under this Agreement in excess of$25,000 shall be used to meet one of the CDBG National Objectives until five(5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to PY[9 SUBRECIPIENT AGf(EEMENT—JESSE TREE OF IDAHO PAGE 5 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 166 of 216 tncct a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of nou-CDBG funds for acquisition of or improvement to the property, ,Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period. O. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. P. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold,the proceeds shall be program income,prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a) transferred to City for the CDBG program or(b)retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. Q. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR§ 570.503(b)(3) and Pursuant to 24 CFR§ 570.504(c), at the end of the program year, the City may require remittance of all or part of any program income balances, including investments thereof,held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and expenditure of program income shall be recorded as part of the financial tz•ansactions of the grant program. 3. Disposition if received before closeout. pursuant to 24 CFR § 570.504(b)(1),program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR§§ 570.504(b) and(c), both prior to and upon closeout. R. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including,but not limited to,those required by the Federal regulations specified in 2 CFR § 200,302(b) and 24 CFR § 570,506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement,use or disposition of real PY 19 Su$RI�CIPIFNT AGRHEMENT—JRSsr?Tizrr;or.IDAITo PArr 6 OF,,27 Meridian City Council Meeting Agenda June 23,2020— Page 167 of 216 property acquired or unproved with CDBG assistance; e, Records documenting compliance with the fair housing and equal opportunity components of the CDBG program; f Financial records, as required by 570.506(h); and g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five(5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HELD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five(5)years after final disposition of such property. If,prior to the expiration of the five--year period, any litigation,claims, audits, negotiations or other actions begin that involve any of the records cited, such records shill I be retained until completion of the actions and resolutions of all issues,or the expiration of the five-year period, whichever occurs later. 111.EMPLOYMENT AND LABOR C ONDTTION REQUIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200,Appendix 11, section(C) and 41 CFR§ 60-1.4(b),the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended,Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of'Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974,the Americans with Disabilities Act of 1990,the Age Discrimination Act of 1975, Executive Order 11063,Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 and 570.602. Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to tale such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws,regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed,religion, ancestry,national origin, sex, disability or other handicap, age,marital status or status with regard to public assistance. Subrecipient will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion,transfer,recruitment or recruitment advertising, layoff, termination,rates of pay or other forms of compensation, and selection for training, including apprenticeship. D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the terra of this Agreerrrent. PY19 SU13RECIPIFNT AORF,EMENT—JESSE'DWE OF 1DAHO PAGE 7 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 168 of 216 E. Small,Women-and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses,minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to cagy out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. City shall provide Affirmative Action guidelines to Subrecipient to assist in the formulation of such program. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds, C. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice,to be provided by the agency contracting officer, advising the Iabor union or workers' representative of Subrecipient's cominitmctits hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. L Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701)which requires grantees (including individuals)of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. J. Faith-based organizations. Pursuant to 24 CFR § 570,2000), if Subrecipient is a faith-based organization, Subrecipient agrees to expend funds provided under this Agreement in accordance with 24 CPR§ 5.109. K. Labor standards. Per 2 CFR Part 200, Appendix 11, section(D), Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act(40 U.S.C. §§ 3141 3144,and 3146-3149) as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. 1n accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor, In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Further, the provisions of Agreement Work Flours and Safety Standards Act; the Copeland "Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3),under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction,completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in excess of$2,000.00 for construction,renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal PY 19 SUaxECIFIENT Acanamr.[vr—.lassa T'atza of IDAxo PAGE 8 Or 27 Meridian City Council Meeting Agenda June 23,2020— Page 169 of 216 requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor,under 29 CFR Farts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any, to require payment of the higher wage. Per 2 CFR Fart 200,Appendix 11, section(E),the Contract Work fours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000, L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR§ 570.611. Further,no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties,during their tenure or for a period of one (1) year thereafter. M. Rights to Inventions. Per 2 CFR.Part 200, Appendix 11, section(F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties,assignment or perfoxTnance of experimental, developmental, or research work, Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to .Inventions Made by Nonprofit Organizations and Small Business Firms Linder Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities, Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid,by or on behalf of it,to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement,the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement,and the extension, continuation, renewal, amendment,or modification of any Federal agreement, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement,grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying,"in accordance with its instructions; Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352, Any person who fails to PY 19 SUBRECIPIFNT AGREEMENT—JESSE TREE OF IDAHO PACE 9 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 170 of 216 file the required certification shall be subject to a civil penalty of not let less than $10,000 and not more than$100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200,Appendix II,section(I), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15,U.&C.). D. Section 3 of the Housing and Urban Development Act of 1968. 1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § 1701) ("Section 3"),the regulations set forth in 24 CFR Part 135, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City, Subrecipient and any of Subrecipient's subrecipients and/or subcontractors. Contractors and subcontractors with contracted amounts under$100,000 are exempt from this requirement. Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's subrecipients and subcontractors,their successors and assigns,to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. 2. Subcontract language. Subrecipient further agrees to include the following language in all applicable subcontracts executed under this Agreement; "Tbe work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended (12 U.S.C. § I701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and very low income residents of the project area and Agreements for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low income persons residing in the metropolitan area in which the project is located," 3. Employment of low-and very-low-income persons. Subrecipient further agrees to ensure that opportunities for training and employment arising in connections with a housing rehabilitation(including reduction and abatement of lead-based paint hazards),housing construction, or other public construction projects are given to low and very low income person residing within the metropolitan area in which the CDBO-funded project is located; where feasible,priority should be given to low and very low income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation(including reduction and abatement of lead-based paint hazards),housing construction, or other public construction project are given to business concerns that provide economic opportunities for low and very low income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible,priority should be given to business concerns which provide PY 19 SUHRECIPIENT AGREEMENT,JmsF-TREE OF IDAHO PAGE 10 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 171 of 216 economic opportunities to low and very low income residents within the service area of the neighborhood in which the project is located,and to low and very low income participants in other HUD programs, Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 4. Notifications. Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 5. Subcontracts. Subrecipient will include this Section 3 clause in every applicable subcontract and will talce appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations, IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable, the City will issue a.Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act,42 U.S,C. §§ 7401, et seq. and 2 CFR Part 200,Appendix II, section(G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq.,relating to inspection,monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3, Environmental Protection Agency(EPA)regulations pursuant to 40 C.F.R. Part 50. D. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located in an area identified by 11EMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, and shall assure compliance with Title 10, Chapter 6,Meridian City Code, as a condition of financial assistance for acquisition or construction purposes(including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CD8G lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners,prospective owners, and tenants of properties constructed prior to 1978 be PY 19 S 13REO1P1FNT AGREEMENT-JESSE TREE OF IDAHO PAGE 1 1 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 172 of 216 properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that,depending on the amount of Federal funds applied to a property,paint testing,risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation.Act of 1966, as amended(16 U.S.C. § 470)and the procedures set forth in 36 CFR Part 800,Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the perfot7raance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. V. GENERAL CONDITIONS A. Appropriation.It is acknowledged by the Parties that although Congress has sighed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City. Unless and until HUD releases the funds, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG hinds are not made available to City,whether by Congress or by HUD,this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal or equitable claim. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows; If to City: If to Subrecipient: City of Meridian Jesse Tree of Idaho Attn, Crystal Campbell, Community Attn: Ali Rabe, Executive Director Development Program Coordinator 1121 Miller St. 33 E. Broadway Avenue Boise, Idaho 83705 Meridian,Idaho 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including,but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement, except that: (1) Subrecipient does riot assume the recipient's environiTicntal responsibilities described in 24 CFR § 570.604, and(2) Subrecipient does not assnmc the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 58, PY19 SUBRECIPIENT AGPEFMr..NT-3EssF TRFT.OF IDAxn PAGE 12 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 173 of 216 D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests,and/or invitees, and all participants in Subrecipient's programming, shall hold harmless,defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees,arising out of, resulting from,or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors,subcontractors,officials, officers, servants, guests,invitees,participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law,for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft,fraud and/or undue physical damage. At a minimum, Subrecipient must provide the equivalent insurance coverage for real property and equipment acquired or improved with CDDG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix 11,section(A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200325, H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and horns utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. 1. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement,and are executed in writing, signed by a duly authorized representative of each party, and approved by City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines,policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services,or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. PY 19 SUBRECIPIFNT AGREEMENT—JESSETREF.OF 1r)AHO FAc�� E 3 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 174 of 216 J. Termination (see 2 CFR Part 200,Appendix II,section ()B)). I. Termination for Convenience. Either party may terminate this Agreement by, at least thirty(30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause. Termination of this Agreement, in whole or in part,may occur for cause, which shall include,but shall not be limited to, the following: a. Failure to comply with any of the miles, regulations or provisions referred to herein, or such statutes,regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect, Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen(14) days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other-Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. 'Work completed. In the event of any termination, all finished or unfinished documents, data,studies, surveys, maps, models, drawings,photographs, reports, and/or otber materials that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven (7) days of City's demand therefor. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City;provided, however,that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be famished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any,subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City purchasing Policy and/or local, state, or federal laws. 2. Monitoring, Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance, Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit PY 19 SUBRECIPTENT AGREEMENT—JESSE TREE OF IDAHO PAGE.14 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 175 of 216 access to its books, records and accounts by City, HUD or its agent, or other authorized Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically,without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights and Affirmative Action in every subcontract or purchase order, specifically or by reference, to ensure that such provisions will be binding upon all subcontractors. 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition, and one-for-one housing replacement. Subrecipient agrees specifically, without limitation,to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended(URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and. Relocation Assistance Plan under 24 CFR part 42,subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2)that are displaced as a direct result of acquisition, rehabilitation, demolition}pr conversion for a CDBG-assisted project. + N. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. f b. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in Rill force and effect. P. Entire Agreement. This Agreement contains the entire agreement of the parties and I4 supersedes any and all other agreements or understandings, oral or written,whether previous to the execution hereof or contemporaneous herewith. Q. Non-waiver. Failure of either party to promptly enforce the strict performance of any torn of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof,notwithstanding delay in enforcement. R. Attachments. All attachments and/or exhibits to this Agreement are incorporated by reference and made a part of hereof its if the exhibits were set forth in their entirety herein. S. Approval required, This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. PY 19 SUDRECIPIENT AGREEMENT--JEssE TREE OF IDAHO PAGE 15 OF 27 I Meridian City Council Meeting Agenda June 23,2020— Page 176 of 216 VI. CARES ACT FUNDING The Coronavinis Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27, 2020 in an effort to respond to the COVID49 pandemic . Projects funded under the CARES Act must meet all of the criteria for standard CDBG projects , but must also use the funding to prepare, prevent, and/or respond to COVID49 . The CARES Act prohibits the duplication of benefits . A duplication of benefits occurs when : 1 . An agency and/or an individual receives assistance for the same activity from multiple resources (e . g. FEMA, SBA for staffing, etc . ) ; and 2 . The total assistance is greater than the expense incurred for that activity. Subrecipient certifies that it has not received or applied for any additional funding sources that may be considered a duplication of benefits . If Subrecipient receives or applies for funding sources for the activities described in this Agreement, Subrecipient shall immediately notify the City ' s Community Development Program Coordinator. In the event a duplication of benefits is received the agency will be required to reimburse City for CDBG funds disbursed. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT : Jesse Tree of Idaho ow q�a Ali Rabe, Executive Director CITY : Q4P�eo a ucuSrr City of Meridian God Attest:, Ciry ofIL Ce � E \ptAN � By: obert E Simi on, Mayor 1�F SEAL ris J nso eterk " � fhe T9C " PY 19 SUBRECIPIENT AGREEN1ENT - JESSE TREE OF IDAHO PAGE 16 OF 27 „f•mHa mlaw.,u f acdona w ecaonc 'Pd"e f IPPaw N #� P71+'a�OaArY1N na MM7iG rafyY7J PIItlAAPNr1YSgY8 7M 11"POMrS'i9 y ; ,� ��wrhroha PtlgM'MWI9� L'WrrY Wtlx � SF`re 1A�Ra 1'Ng M�IY �llaXN an !J (s NCw.wAH.IW WI+lPIM]N �HCa�.JarRJ mlanPregaB wrPPM"47r 1 �- r* a� i.)ti cv raye•nA41r7c71N� PbtlMu[lrn b7`, tll!JNPI�I►l]P7N &Ptl9Mv 61ywlbwvM1l � F W � W J'c Ekmr �y A i edL-WM rl �7.•.'rr�a�7w ! e /� PYK4I!MN9W'.� rri 5 l3 L-.� YEA rl Ww vuw-I RIaS R, H".IR�V RyP�IN 5 �� d7nRf�Rtl iIRY 1r1N PH4NN IN 8 P11vM'w {h1�IJ5lS P11 'r1S rA Oa+'sN i -pNr1p1';-- W P"19 4YMN F!R raarJlr�u w�7v,ruy Pdau7n uwWWvanylmw a7LILWvsurla7 Meridian City Council Meeting Agenda June 23,2020— Page 178 of 216 Attachment 2: Risk Analysis Summary Risk Analysis Worksheet Organization Jesse Tree of Idaho Program CDBG CV Award $31,250.00 Name Year Total Points schedule onsite 380 Risk Level High Risk Next Steps visit during first WAPMfib091)y catcula4d few months Scare - Contracted Dollars weight: 8 S30,000-Above 10 $20,000-$29,999 8 $15,000-$19.999 6 10 8o 510A00-$14,999 4 SO-$9,999 1 Program Oversight wei ht: 8 Audit with moderate to serious findings 10 No Audit Although Required 10 Current Audit Not Provided 10 1 S Financial Audit and/or Compliance Audit Available 1 Audit with minor findings 1 Type of Contract wei ht: 6 Public Service 10 Economic Development 8 Neighborhood Revitalization 8 10 60 Ac uisitlonlConstruction 8 Public facilities,planning.infrastructure 4 Number of Clients Served weight: 6 50+ 8 25-49 6 8 CIS Less than 25 4 Key Organizational Change weight: 6 Executive Director R Financial Manager 10 Executive director and/or Financial Manager 7 2 12 Program Director/Mana of 4 None Goals weight: 6 Essential to accomplish Con Plan oals n g 10 2 Not-essenlial for accomplishment of Con Plaoals 1 10 60 Program Participants weight: 6 CDBG Program did not begin on scheduleldela ed 10 New Program 8 7 11 CDBG Program began on schedule 2 Performance Measurements weight: 6 Subreci Tent has historV of not submitting reports timely 10 New Program 8 4 24 Subruci rianl has history of submiWng reports timely 4 Contract Experience History Weight, 6 New Procram 10 1 -3 years 5 2 12 4 years+ 2 PY 19,`UBRECIPIENT AOREEMENT—JEBSE TREr;OF IDAHO PAGE 18 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 179 of 216 Attachment 3: Signing Authority Complete the form to designate signing authority. Subrecipient Name: Q Q project Name: �^ i` i1( UL S 1 Gye Program Year: Start Date: I D! f_!b End Date; o l /AI 1 C c�ef;1�r 1 Yc P1(o ( -f Name Title P_, Authorized to sign for(check all that apply): Identifying Signature t7 Financial N Contractual V=�A\Q NCkj\�1,0\e�r Name Title r Authorized to sign for(check all that apply): Identifying re ❑ Financial ❑ Contractual Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Signing authority for the above individuals is authorized by: -A , Name Title Signature Date PY 19 SUBRF.CIPIFNT AGREEMENT—JESSE TREE 4F IDAHO PAGE 19 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 180 of 216 Attachment 4: Federal Certifications The following are required as referenced below. Subrecipicnt Name: se- Project Name; - e n. p (A ! , AAA -Q, Program Year: �� Start Date: � l� � End Date: 0 Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy ' ❑ ❑ ADA/Section 504 [29 U.S.C. § 701] ❑ ❑ Confidentiality [2 CFR § 200.303(e)] ❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611] ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart F] ❑ ❑ Equal Employment Opportunity [2 CFR Part 200;41 CFR § 60-1.4(b)] JE� ❑ ❑ Fair Housing [Fair Housing Act] (if applicable) (] ❑ Nondiscrimination [24 CFR§ 570.607] ❑ ❑ Procurement [2 CFR § 200.318(a)] (if applicable) Is Subreceipient a nonprofit entity? tRYes ❑No Per 2 CFR § 200.415 major nonprofit organizations I are ineligible for this funding. If the agency is a nonprofit, please select one of the following: `M Organization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. Narrate Title V-�mm� (0/(- -/ Signature Date" A major nonprofit organization is defined in §200.414(a)as an organization receiving more than$10 million in direct federal funding. PY 19 SUBREcrnIENT AGREEMENT—JESSE"flows of IDAHO PAGE 20 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 181 of 216 Attachment 5: Environmental Review Environmental R.evie►nr for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a) and 58.35(b) Project Information Project Name: JesseTree.PY19-PY21 HERDS Number: 900000010096365 Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID,83642 State/Local Identifier: RE Preparer: Crystal Campbell Grant Recipient(if different than Responsible Entity); Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 1121 W Miller 5t, Boise, ID 83702 Additional Location information: N/A Description of the Proposed Project(24 CFR 50,12&58.32;40 CFR 1.508.251: The Jesse Tree provides homelessness prevention for eligible applicants who are at risk of being evicted in Meridian.Services will be provided at Jesse Tree and in the community as necessary.The City anticipates using$15,000 to$25,000 of CDBG funding per year during each of the remaining years in the 2017-2021 Consolidated Plan.This Environmental Review will cover that span. CDBG funds will be used to assist an estimated 75 households remain in housing over the next three years.The Jesse Tree screens potential participants throughout the year, but availability of funding is dependent on the congressional release of funding. Jesse Tree -Google Maps.pdf Level of Environmental Review Determination: Activity/Project is Categorically Excluded Not Subject to per 24 CFR 58.35(b): 58.35(b)(2) Signature Page Eft SiLntature.pdf PY I9 SUBRECIPIENT AoiLEEMi W-JESSE TREE OF IDAHO i',v i r.2 I OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 182 of 216 Funding Information Grant/Project HUD program Program Name Identification Number Community planning and Community Development Block Grants 106 Development(CPD) (CDBG) (Entitlement) Estimated Total HUD Funded,Assisted $24,500.00 or Insured Amount: Estimated Total Project Cost [24 cFR 58.2(a) (5)]: $30,000.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors. Are formal Compliance determination Statutes, Executive Orders,and compliance steps (See Appendix A for source Regulations listed at 24 CFR§50.4& or mitigation determinations) §58.6 required? STATUTES,EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR§50.4&§58.6 Airport Runway Clear Zones and Based on the project description the Clear Zones project includes no activities that would 24 CFR part 51 require further evaluation under this section.The project Is In compliance with Airport Runway Clear Zone ❑ Yes m No requirements. Coastal Harrier Resources Act Coastal Barrier Resources Act, as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990 [16 USC this project is in compliance with the 3501] ❑ Yes CAI No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this Reform Act of 1994 [42 USC 4001- section.The project does not require 4128 and 42 USC 5154a] flood insurance or is excepted from flood insurance.While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP),The project is in compliance with Flood Insurance ❑ Yes m No requirements. PY 19 SUBRECIPIENT AGREEMENT—JESSE TREE OF IDAHO PAGE 22 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 183 of 216 Mitigation Measures and Conditions [CFR 401505.2(c)]:Summarized below are all mitigation measures adopted by the Responsible Entity to reduce,avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions must be incorporated into project contracts, development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Complete or Factor Completed Measures Mitigation Plan Supporting documentation on completed measures PY l9 St1BREC[PIFNT AOREEMEN'r--.InssE TREE OF IDAHO PAGE 23 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 184 of 216 APPENDIX A: Related Pederal Laws and Authorities Airport Runway Clear Zones General policy Legislation Regulation It is HUD's policy to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development around civil airports and military airfields. 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response,the review is in compliance with this section. Yes Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project is in compliance with Airport Runway Clear Zone requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No PY 19 SUERECMIENT AGREEMENT—JE55E TREE OF IDAHO IMAGE 24 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 185 of 216 Coastal Barrier Resources General requirements Legislation Regulation HUD financial assistance may not be Coastal Barrier Resources Act used for most activities in units of the (CBRA)of 1982,as amended by Coastal Barrier Resources System the Coastal Barrier Improvement (CBRS).See 16 USC 3504 for limitations Act of 1990(16 USC 3501) on federal expenditures affecting the CBRS. This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Screen Summary Compliance Determination This project is located in a state that does not contain CBRS units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No PY 19 SUBREC[pIE.NT ArP FEMEN1"—JE3sE TREE OF IDAHO PAGE 25 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 186 of 216 Flood Insurance General requirements Legislation Regulation Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1) used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a) in National Flood Insurance Program and flood as amended (42 USC and(b);24 CFR insurance is both obtained and maintained. 4001-4128) 55.1(b). 1. does this project involve financial assistance_far.construction,rehabilitation,or acquisition of a mobile home,building,or insurable personal property? No.This project does not require flood insurance or is excepted from flood insurance. Based on the response,the review is in compliance with this section. Yes Screen Summary Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project does not require flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes No PY 19 SUBRECIPIEN1 AG[zEEMEN F—.IF-SSE TREE OF innr-10 PAGE 26 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 187 of 216 Attachment 6: Budget Jesse Tree of Idaho Emergency Rental Assistance Program Rent IRIS CDBG-CV Payments Admin Total Voucher Award $ 20,000.00 $ 11,250.00 $ 31,250.00 Draw# Date Timeframe 1 2 3 4 5 6 7 8 9 10 11 12 Total $ - $ - $ - Balance $ 20,000.00 $ 11,250.00 $ 31,250.00 PY 19 SUBRFCIPIENT AGREEMEN'r—JE.SSE TREC QI-IUAHO PAGE 27 OF 27 Meridian City Council Meeting Agenda June 23,2020— Page 188 of 216 Meridian City Council Meeting Agenda June 23,2020— Page 189 of 216 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.M. Presenter: Caleb Hood Mike Barton Estimated Time for Presentation: 10 minutes Title of Item-Approval of Cost Share Permit Granted to the City of Meridian by Ada County Highway District(ACHD)for Locust Grove Rd. and Chinden Blvd. Non-Transportation Design Costs The City has been working with ACHD and ITD on the needed design elements for the Locust Grove/Chinden intersection project that is currently in construction. Per those negotiations, the City is required to pay for an additional 3' of sidewalk so approximately 350' can be 10' wide instead of the standard 7'. Further, on the east side of the project, the City is requesting a detached 5' wide sidewalk with a planter strip. Per ACHD Policy, the City is required to pay for an interim(rock)treatment and maintenance. ACHD is asking us to approve the Cost Share Permit for this project; Parks has budgeted funds for these 2 "non-transportation" elements. �IIIIIIIIIIIIIIIIIIIIIATTACIHIMIENTS: Memo to Council Cover Memo 6/19/2020 ACHD Cost Share Permit- Locust Grove/Chinden Agreements /Contracts 6/15/2020 Meridian City Council Meeting Agenda June 23,2020— Page 190 of 216 Mayor Robert E. Simison E IDIAN.� City Council Members: =�� Treg Bernt Brad Hoagiun Joe Borton Jessica Perreault Luke Caverier Liz Strader June 19, 2020 MEMORANDUM TO: Mayor Robert Simison City Council Members CC: City Clerk Cameron Arial, Community Development Director Mike Barton, Parks Superintendent FROM: Caleb Hood, Planning Division Manager RE: Locust Grove & Chinden Project Participation and Cost Share Agreement with ACHD For the last several months, City Staff has been working with ITD and ACHD to ensure that the City's needs are included as Chinden Boulevard is widened. Specifically, this memo addresses the intersection improvements at Chinden/Locust Grove and the partnership required by the City to obtain a section of pathway and detached sidewalk. Two of the "non-transportation" elements that ACHD will not pay for are landscaping and "extra-wide" sidewalks, or pathways. Consistent with the City's master pathways plan,ACHD has designed, at the City's request, a 10-foot wide sidewalk on the west side of Locust Grove, adjacent to Valley Life Church and their undeveloped field. ACHD will typically either build a 7-foot wide attached sidewalk; the City must"cost share" for any additional sidewalk or alternative des In this case, the City is partnering with ACHD to pay for three additional feet of concrete sidewalk for approximately 400-feet adjacent to Valley Life. When a pathway isn't planned, the City generally prefers 5-foot detached sidewalk to 7-foot attached sidewalk. To obtain detached sidewalk, ACID requires the planter strip area (the area /between the curb and sidewalk)be improved. On the east side of Locust Grove Road, adjacent to vacant-land The Ambrose School owns,the City has requested a 5-foot wide detached sidewalk with the City paying to landscape the buffer area with rock on an interim basis. There is about -0om`mur-fity Development Department . 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 20§r,406rr 6A,t ccurFc#� agla —§`5AnL-XNMO-1-er4"Nof'96 400-lineal feet of detached sidewalk/planter area that is approximately 6-feet wide. The rock will be placed about 2" deep in the planter area. This rock will eventually be changed-out with landscape materials as the property develops. Staff recommends approving the subject cost share permit. Parks has accounted for these improvements in their budget. Meridian City Council Meeting Agenda June 23,2020— Page 192 of 216 2 ADA COUNTY HIGHWAY DISTRICT COST SHARE PERMIT 1-0 3775 Adams Street ACHD Contact Person: 4 Aft P N Garden City Idaho 83714 Name: Brian McCarthy 409 Phone(208) 387-6280 3775 Adams Street ACHDFacsimile (208) 387-6289 Garden City Idaho 83714 Phone: (208) 387-6271 Date of Permit: ACHD Project No.: 318048 Permit No.: 035 2019 Capitalized terms that are not defined in this Permit shall have the meanings given to them in the ACHD Cost Share Ordinance No. 215. I. PARTNERING AGENCY INFORMATION This permit is granted to: City of Meridian Partnering Agency Contact Person: 33 E. Broadway Ave. Caleb Hood Meridian, Idaho 83642 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 489-0572 Email: choodgmeridiancity.org IL ROAD PROJECT AND APPROVED NON-TRANSPORTATION COMPONENTS Name/Location of ACHD Road Project: Locust Grove Road and Chinden Boulevard, ACHD Project #318048, as depicted in the project plans attached hereto and incorporated herein as Exhibit A. Approved Non-Transportation Components: Pursuant to this Permit, ACHD authorizes, and, as a condition of issuing this Permit, requires, the following Non-Transportation Components: (1) Design, Construction, and Maintenance of Interim Treatment until Replaced with Design, Construction, and Perpetual Maintenance of Permanent Landscaping in the Buffer Area between the Curb and Sidewalk East of Locust Grove Road, as depicted on Exhibit A. ACHD authorizes and requires the design, construction, and maintenance of bark mulch or similar interim treatment (the "Interim Treatment") within the buffer area fora period of 10 years from the 1 Meridian City Council Meeting Agenda June 23,2020— Page 193 of 216 date of this Permit. Prior to or upon expiration of the 10-year period, the Interim Treatment must be replaced with developed landscaping in the form of irrigated grass or other permanent landscaping approved pursuant to this Permit (the "Permanent Landscaping"), except that ACHD may, in its sole discretion, taking into account then-current conditions, authorize the Interim Treatment to remain in front of and/or adjacent to parcels that are undeveloped beyond the 10-year period. Such authorization, if given, shall only be valid if it is provided by ACHD in writing prior to the expiration of the 10-year period. (2) Design and Construction of a 10-Foot Wide Sidewalk West of Locust Grove Road, as depicted on Exhibit A. ACHD authorizes and requires the design and construction of a 10-foot wide sidewalk (the "Additional Sidewalk"), as depicted on Exhibit A. Because ACHD would have constructed a 7-foot wide sidewalk in the same location, Partnering Agency shall only be responsible for the construction costs associated with the 3 feet in width added to said sidewalk. In accordance with Ordinance 215, the foregoing Interim Treatment, Permanent Landscaping, and Additional Sidewalk are referred to herein as the"Non-Transportation Components." III. ACQUISITION OF RIGHT-OF-WAY OR REAL PROPERTY Conditions of acquisition/contribution of right-of-way or real property by Partnering Agency and/or reimbursement to ACHD by Partnering Agency for said acquisition: ACHD has already acquired or is in the process of acquiring right-of-way or real property adequate for the Non-Transportation Components. Therefore, the acquisition of right-of-way or real property is not required of Partnering Agency. IV. DESIGN OF NON-TRANSPORTATION COMPONENTS Party responsible for obtaining plans/design for Non-Transportation Components: ACHD has already designed or is the process of designing all Non-Transportation Components. Therefore, the designing of the Non-Transportation Components is not required of Partnering Agency. If Partnering Agency is responsible for providing plans/designs, deadline for submitting plans/designs to ACHD for approval: Not applicable. Allocation of design costs for Non-Transportation Components (including, if applicable, any credits provided to Partnering Agency and application of any federal funding) and time for reimbursement,if applicable: Partnering Agency shall be responsible for the design costs for the Non-Transportation 2 Meridian City Council Meeting Agenda June 23,2020— Page 194 of 216 Components incurred by ACHD. Partnering Agency shall receive no credits in connection with the design costs for the Non-Transportation Components. V. CONSTRUCTION OF NON-TRANSPORTATION COMPONENTS Description of construction work approved by ACHD to be completed by Partnering Agency (if applicable): (In addition to description, refer to designs and plans attached to this Permit as Exhibits, if applicable. If designs and plans are not complete at the time of issuance of this Permit, they must be approved in writing by ACHD and shall be incorporated into this Permit.) ACHD shall construct the Non-Transportation Components. If Partnering Agency is responsible for all or a part of the construction of the Non- Transportation Components: a. Date for submitting Partnering Agency's contractors and engineers to ACHD for approval: Not applicable due to the nature of the construction. b. Date for submitting Partnering Agency's contractors' and engineers' estimates to ACHD for approval: Not applicable due to the nature of the construction. c. Date for submitting Partnering Agency's contractors' and engineers' contracts to ACHD for approval: Not applicable due to the nature of the construction. Any modifications to the deadlines set forth above must be approved in writing by ACHD. Allocation of construction costs for Non-Transportation Components, reconstruction costs of Transportation Components necessitated by the incorporation of Non-Transportation Components into the Road Project, ACHD construction, maintenance, administration, and overrun costs (including, if applicable, any credits provided to Partnering Agency and application of any federal funding), and time for reimbursement, if applicable: Partnering Agency shall be solely responsible for all construction costs of the Non- Transportation Components. Partnering Agency shall receive no credits in connection with the construction of the Non-Transportation Components. Partnering Agency shall reimburse ACHD for the actual cost of all materials used, the cost of the relocation of any utilities necessitated by the Non-Transportation Components, and any other costs associated with the construction and installation of the Non-Transportation Components. Payment by Partnering Agency shall be made to ACHD within 30 days following submission of an invoice by ACHD to Partnering Agency identifying such charges. Relocation of utilities to be completed by Partnering Agency (if any): Partnering Agency shall be solely responsible for the cost of relocating any utilities re wired in 3 Meridian City Council Meeting Agenda June 23,2020— Page 195 of 216 connection with the placement, incorporation, or construction of the Non-Transportation Components. Storm water provisions (if applicable): Upon a determination by ACHD that Partnering Agency's Non-Transportation Components will have an adverse effect on storm water quantity or quality, Partnering Agency shall be solely responsible for either mitigating or funding the mitigation of any such adverse effects in a means determined by or acceptable to ACHD. Schedule for completion of Road Project: At this time, ACHD's schedule for completion of the Transportation and Non-Transportation Components of the Road Project completion is unknown,but estimated to be Fall 2020. VI. MAINTENANCE OF NON-TRANSPORTATION COMPONENTS Maintenance requirements of Non-Transportation Components by Partnering Agency: Partnering Agency shall maintain, repair, and replace all Non-Transportation Components, provided that ACHD shall maintain, repair, and replace the Additional Sidewalk. VIL TERM Term of Permit: Perpetual, until terminated or revoked pursuant to the provisions of this Permit. Upon tennination or revocation of this Permit, upon the request of ACHD, Partnering Agency will either, as directed by ACHD, (i) promptly remove the Non-Transportation Components and restore the underlying area to at least the condition present as of the date of this Permit, repairing and restoring all portions of ACHD's right-of-way, personal property, and real property, if any, that are damaged during such removal activities; or (ii) reimburse ACHD for its cost of redesigning, replacing, and/or reconstructing the right-of-way or real property underlying the Non-Transportation Components. Any portion of the Non-Transportation Components that remain in ACHD right-of-way or on ACHD real property 90 days after the termination or revocation of this Permit shall be deemed abandoned, and ACHD shall have the right to remove them or redesign, replace, and reconstruct the right-of-way or real property underlying them and charge all costs to Partnering Agency. 4 Meridian City Council Meeting Agenda June 23,2020— Page 196 of 216 VIII. ADDITIONAL PROVISIONS APPLICABLE TO PROJECT Additional provisions: This Permit provides the terms upon which the incorporation of the Non-Transportation Components into the Road Project are approved. IX. GENERAL CONDITIONS OF PERMIT 1. This Permit is issued conditioned upon Partnering Agency's compliance with ACHD's Cost Share Ordinance No. 215 and all certifications made by Partnering Agency pursuant to this Permit. 2. This Permit is subject to the provisions of state and federal law and ACHD's Cost Share Ordinance No. 215, in effect as of the date of issuance of this Permit(the"Applicable Law"). In the event of any conflict between this Permit and Applicable Law, Applicable Law shall govern. In the event that any part of the obligations of Partnering Agency or of ACHD in connection with the Road Project are determined to be illegal or unenforceable by a court of competent jurisdiction, the remaining obligations of Partnering Agency set forth in this Permit shall still be applicable. Future amendments and restatements of the Cost Share Ordinance shall not be applicable to this Permit. 3. If any portion of the ACHD Road Project (including without limitation any portion of the right- of-way) is damaged as a result of Partnering Agency's action or inaction with regard to the construction, operation, and/or maintenance of the Non-Transportation Components or the failure or neglect to construct, operate, and/or maintain the Non-Transportation Components, then Partnering Agency shall, at its sole cost and expense, correct such deficiency and restore the area to the same condition it was in prior thereto, and if Partnering Agency or its successors or assigns shall fail or neglect to commence such correction and restoration within 24 hours of notification thereof, ACHD may proceed to do so, in which event Partnering Agency shall reimburse ACHD for the costs and expenses thereof,including,without limitation,reasonable compensation for the use of staff and equipment of ACHD. 4. Partnering Agency shall be liable to ACHD for any and all damages, fines, fees, obligations to third parties, costs, expenses, attorney fees, or any other liabilities whatsoever resulting from Partnering Agency's failure to comply with any provision of this Permit and/or Cost Share Ordinance No. 215. Without limiting the foregoing in any manner, in the event Partnering Agency fails to comply with any provision of this Permit, then following any applicable notice and opportunity to cure set forth herein, ACHD shall have the right, in addition to all other rights and remedies elsewhere in this Permit, to redesign, replace, and/or reconstruct the Non- Transportation Components and/or the right-of-way, or real property underlying the Non- Transportation Components, and in such event, Partnering Agency shall reimburse ACHD for all associated costs. The obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 5. Partnering Agency may delegate any of its responsibilities hereunder to any third party so long as 5 Meridian City Council Meeting Agenda June 23,2020— Page 197 of 216 it gives prior written notice to ACHD that specifies in detail what responsibilities are being delegated and identifies the third party. Notwithstanding any delegation to a third party, Partnering Agency shall remain and shall be ultimately responsible for the third party's compliance with the terms of this Permit, and no delegation shall absolve Partnering Agency of any duties or obligations of this Permit in any way. In addition,Partnering Agency fully assumes all legal risks of determining whether any such delegation is proper under applicable law and/or regulations, and shall not be absolved of any responsibilities under this Permit if it is unable to complete or maintain any such delegation for any reason. 6. Partnering Agency will protect, defend, indemnify, and hold ACHD and its officers, directors, employees, members, and agents harmless from and against any and all liability, suits, losses, damages, claims, actions, costs, and expenses of any nature, including court costs and attorney fees, arising from or out of any acts or omissions of Partnering Agency, its agents, or contractors related to or in connection with the Non-Transportation Components and the exercise of any privileges or performance of any obligations by Partnering Agency pursuant to the terms of this Permit. Partnering Agency's obligations in this Section shall survive the expiration, revocation, and/or cancellation of this Permit for any reason. 7. In the event the Non-Transportation Components will or may necessitate future maintenance, repair, relocation, or replacement that is not the subject of this Permit, ACHD shall in its discretion issue Partnering Agency an amended or an additional Cost Share Permit to perform such work. 8. ACHD shall at all times have the right to relocate, reconstruct, remove, or redesign any and all improvements that are part of the Road Project. ACHD will use its best efforts to advise Partnering Agency of any anticipated actions within the Road Project that would be likely to cause a relocation, modification, or other adaptation of any of the Non-Transportation Components, and the parties, to the extent reasonably possible, shall agree to a priority schedule regarding the same and shall attempt to cooperate with respect to planning and coordination as - related to any such relocation,modification, or other adaptation of any of the Non-Transportation Components. If ACHD ultimately determines that any part of the Road Project must be relocated, reconstructed, removed, or redesigned, then Partnering Agency, at its sole cost and expense, shall be responsible for relocating, reconstructing, removing, or redesigning the Non- Transportation Components, as required by ACHD, which shall be accomplished by Partnering Agency according to designs,plans,and specifications approved by ACHD in writing prior to any such work. Partnering Agency may also elect to remove all or a part of the Non-Transportation Components in lieu of any relocation, modification, or adaptation. Partnering Agency assumes any and all costs of itself and ACHD relating to any future relocation of the Non-Transportation Components. 9. ACHD shall at all times have the right to revoke this and any other Cost Share Permit granted to Partnering Agency to access any Highway, Public Right-of-Way or real property. In addition, ACHD may immediately perform any and all emergency repairs or take other measures in connection with an emergency, in which case Partnering Agency shall reimburse ACHD fully for all associated costs. 10. This Permit shall immediately be revocable and/or cancelable by ACHD by providing written notice to Partnering Agency upon the occurrence of any of the following: (i) a determination by ACHD that any of the information submitted by Partnering Agency in the Cost Share Application is false or inaccurate in any manner; (ii) a determination by ACHD that Partnering Agency has failed to comply with any term or provision of this Permit or any other permit granted by ACHD 6 Meridian City Council Meeting Agenda June 23,2020— Page 198 of 216 to Partnering Agency; or (iii) a determination by ACHD that Partnering Agency has failed to replace, maintain, and/or care for the Non-Transportation Components as required by the terms of this Permit . Except in an emergency situation, ACHD shall provide Partnering Agency with 30 days ' notice of the issue and an opportunity to comply prior to exercising such rights . 11 . The issuance of this Permit shall in no way obligate ACHD to provide Partnering Agency with additional permits or rights, nor shall ACHD be obligated to utilize provisions or rights set forth in this Permit in connection with additional permits or rights that it may elect to provide to Partnering Agency in the future . 12 . All exhibits and any addenda to this Permit are incorporated herein . 13 . This Permit is conditioned upon the signature of ACHD and Partnering Agency below . I SIGNATURES This Cost Share Permit is issued by the Ada County Highway District on the date set forth above . Ada County Highway District : The person signing below represents that he or she has the authority on behalf of ACHD to issue this Permit and bind ACHD to the terms set forth herein. By : B Its : Director City of Meridian : Acceptance/certification by Partnering Agency : The person signing below represents that he or she has the authority on behalf of Partnering Agency to accept and agree to the terms of this Permit �a ind Partnerin Agency to the terms set forth herein. By : k� �e r.-- , %>k cM 15On Its : Mayor Exhibits Exhibit A Project Plans 7 , - .. •� LJ II �1 �t 3 e.� :y ys•.., s � s � IN 1 • O'Sidewalk Limits Landscape Area In Sidewalk sC s tip � �r s � s s . a n MD - r• f � �o- r r �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.N. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/17/20 -$8,056.24 ATTACHMENTS: loa AP Invoices for Payment Cover Memo 6/17/2020 Meridian City Council Meeting Agenda June 23,2020— Page 201 of 216 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund MASTERCARD 220/MC#2 Fire May 31, 2020 Statement, 784.04 O1 General Fund MASTERCARD 220/MC#3 Fire May 31, 2020 Statement, 315.35 O1 General Fund MASTERCARD 220/MC#6 Fire 5-31-20 Statement, 567.84 O1 General Fund MASTERCARD MC IT#0179 May statement 733.73 O1 General Fund MASTERCARD MC Parks#2 5/31/20 Statement- 608.67 O1 General Fund MASTERCARD MC Parks#3 5/31/20 Statement- 851.12 O1 General Fund MASTERCARD MC Parks#4 5/31/20 Statement- 291.25 O1 General Fund MASTERCARD MC PD#11 5/31/2020-Statement- 304.99 O1 General Fund MASTERCARD MC PD#3 5/31/2020-Statement- 495.00 O1 General Fund MASTERCARD MC PD#4 5/31/2020-Statement- 987.54 O1 General Fund MASTERCARD MC PD#6 5/31/2020-Statement- 212.44 O1 General Fund MASTERCARD MC PW#1 05/31/20 Statement 693.21 Total 01 General Fund 6,845.18 60 Enterprise MASTERCARD MC City#9#0579 May 2020 Statement 647.68 Fund 60 Enterprise MASTERCARD MC IT#0179 May statement 12.99 Fund 60 Enterprise MASTERCARD MC PW#1 05/31/20 Statement (558.42) Fund 60 Enterprise MASTERCARD MC Wat#0538 May statement 1,108.81 Fund Total 60 Enterprise 1,211.06 Fund Report Total 8,056.24 Date:6/17/20 09:50:44 AM Meridian City Council Meeting Agenda June 23,2020— Page 202 of 216 Page:1 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.0. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/24/20 -$637,722.95 ATTACHMENTS: loa AP Invoices for Payment Cover Memo 6/18/2020 Meridian City Council Meeting Agenda June 23,2020— Page 203 of 216 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADA COUNTY PARAMEDICS 220/14 Heartsaver CPR AED Cards,CPR prog,City 280.00 training 01 General Fund ADA COUNTY PARAMEDICS 220/8 CPR Cards,6-3-20 class 160.00 01 General Fund ALLEGIANT POWDER COATING, LLC powdercoat 3 drinking fountains 1,125.00 01 General Fund APEX INTEGRATED SECURITY PSTC Alarm Panel Repair 270.00 SOLUTIONS 01 General Fund BICKFORD SIGN &AWNING install shade sails at Kleiner Park bandshell-qty 2 660.00 01 General Fund BOISE FITNESS EQUIPMENT Maintenance on machines in City gym,2/18/2020 45.00 01 General Fund BOLENS CONTROL HOUSE fuses for Discovery Park splash pad-qty 10 31.60 01 General Fund BOUNDTREE MEDICAL 220/Stethescope(2), NiMH Battery(2),Trauma Bag 855.76 (2) 01 General Fund BUTTE FENCE,INC 220/Additional fence repair,St. 5 1,019.12 01 General Fund BUTTE FENCE,INC 220/Fence restaining,cleaning&repair St. 5 5,601.68 01 General Fund CUSTOM TIRE SNUGTOP Unit#108 Snug Top Truck Shell 3,660.00 01 General Fund D&B SUPPLY CREDIT Deposit for inspector masks (111.96) 01 General Fund D&B SUPPLY DEPOSIT Face masks Building Inspectors 111.96 01 General Fund D&B SUPPLY Dog Food for K9 Wyatt 103.98 01 General Fund D&B SUPPLY pins for tractor attachments-qty 3 7.17 01 General Fund D&B SUPPLY saw-zall blades x 2; fly traps&hose nozzles x 6 85.92 01 General Fund DIGLINE,INC. 20-0010 FY20 strlght Ungrd Pwr Locates Digline Subd 1,470.56 to 5/31 01 General Fund DMH ENTERPRISES 20-0325 FY20#2 Plumbing Plan Review&Insp Svcs 29,933.30 May 2020 01 General Fund DOLAN CONSULTING GROUP Training Registration for B. Frasier to Attend Online 390.00 Course 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Clerks T.V. Install Expense 32.73 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO emergency light parts for Homecourt exit signs-qty 2 120.17 01 General Fund ETC INSTITUTE 20-0306 City Survey Contract 2020 7,700.00 01 General Fund FRANZ WITTE LANDSCAPE Broadway Avenue tree removal 2,750.00 01 General Fund FRANZ WITTE LANDSCAPE James Court sidewalk widening landscape repair May 1,965.00 2020 01 General Fund GEOTEK,INC. 20-0190 2nd PO for FY20 Residential Bldg Inspections 16,280.00 5/2020 01 General Fund GLASS DOCTOR Windshield Replacement for Unit# 13 274.26 01 General Fund HENRY SCHEIN,Inc 220/4 cartons Sani-Hands, hand wipes,COVID 19.76 01 General Fund HENRY SCHEIN, Inc 220/4 containers hand wipes,COVID 19.76 01 General Fund HENRY SCHEIN, Inc 220/Medical,zip organizers, IV wrap kit,qty 16 251.27 01 General Fund HENRY SCHEIN,Inc 220/Super SaniCloth 1 case of 12,COVID 63.48 01 General Fund HENRY SCHEIN,Inc bleed control kit for grab&go at Homecourt-qty 1 46.94 01 General Fund HOME DEPOT CREDIT SERVICES cornhole board supplies&misc. shop supplies-qty 13 80.08 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 204 of 216 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund HOME DEPOT CREDIT SERVICES Locknut 1/4 Zinc Nylon Lock Nuts 2.36 O1 General Fund HORIZON DISTRIBUTORS INC 1800 sprinkler nozzles for Kleiner Park-qty 50 37.00 O1 General Fund HORIZON DISTRIBUTORS INC 5-gallon gas cans-qty 4 194.96 O1 General Fund HORIZON DISTRIBUTORS INC Exmark 48 inch mower blades-qty 3 67.98 O1 General Fund HORIZON DISTRIBUTORS INC hand held blower for Tully Park-qty 1 149.99 O1 General Fund HORIZON DISTRIBUTORS INC small engine repair parts-qty 3 20.74 O1 General Fund HORIZON DISTRIBUTORS INC stick edger blades-qty 2 154.50 O1 General Fund HUGHES FIRE EQUIPMENT INC 220/bracket to repair T31 damage from hitting garage 1,156.10 door O1 General Fund HUGHES FIRE EQUIPMENT INC 220/bracket to repair T31 from accident with garage 908.55 door O1 General Fund IDAHO ASSOC OF BUILDING OFFICIALS CEU Training for certification renewal R. Orozco 75.00 O1 General Fund IDAHO POWER 2205054725, Police Power June 2020 3,347.24 O1 General Fund IDAHO PRESS-TRIBUNE Arthur Berry Rezone, Midgrove Plaza,Tanner Creek 106.83 Subdivisio O1 General Fund IDAHO PRESS-TRIBUNE Bouma USA Modification to a Development Agreement 75.77 Annex O1 General Fund IDAHO PRESS-TRIBUNE Janitorial Services Solicitation Ad 04/24/20 75.90 O1 General Fund IDAHO PRESS-TRIBUNE Ord: 20-1880 Hills Century Farm North 277.71 O1 General Fund IDAHO PRESS-TRIBUNE Ord: 20-1883 Legal Notice for Bach Storage Annex 131.00 O1 General Fund IDAHO PRESS-TRIBUNE Quartett Northeast,Quartett SE, Brody Square, Polema 125.82 Sub,G O1 General Fund IDAHO STATE POLICE HR May 2020 Background and Fingerprinting for 389.50 Pre-Employment O1 General Fund IDAHO STATESMAN Job postings: Supply Chain Tech. Pretreatment 527.00 Manager, O1 General Fund IDALOHA INC 20-0172 pay#1 for Homecourt divider curtains for 22,412.77 courts O1 General Fund IDALOHA INC 20-0251 Powr Touch 5 control system for Homecourt 12,571.92 O1 General Fund IDALOHA INC 20-0251 shipping on Powr touch 5 control 5,882.35 system-Homecourt O1 General Fund INDEPENDENCE INDOOR SHOOTING Membership for Shooting Range May 2020 5,160.00 O1 General Fund INTERMOUNTAIN WOOD PRODUCTS alder boards for sneeze guards for cornhole boards x 18 58.36 O1 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Security Panel @ PSTC 77.60 O1 General Fund JACKSON CODE CONSULTANTS, INC 20-0328 2nd FY20 PO Fire Plan Review&Insp Services 51,112.59 May 20 O1 General Fund JEREMY LINDLEY Per Diem:J.Lindley, MFI, Lewiston,ID 82.50 06/29/20-06/30/20 O1 General Fund KUSHLAN ASSOCIATES 20-0281 Kushlan Assoc Open Space&Amenities 2,310.00 Stanards 5/2020 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 205 of 216 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund L.N. CURTIS AND SONS 220/8 five gallon pails Class B Foam, FF Equip, recvd. 1,074.30 O1 General Fund L.N. CURTIS AND SONS 220/Smooth bore insert, nozzle tips,shutoff valve ff 844.00 equip O1 General Fund LARSON-MILLER,INC 220/Medical Waste Disposal-Sta. 1 40.00 O1 General Fund LAWN CO MAINTENANCE 20-0222 price code#1/landscape maintenance 24,575.00 contract 06/2020 O1 General Fund LAWN CO MAINTENANCE 20-0222 price code#3/landscape maintenance 7,800.00 contract 06/2020 O1 General Fund LAWN CO MAINTENANCE tree pruning/cleanup-Locust Grove&Franklin retention 1,200.00 pond O1 General Fund LAWN EQUIPMENT COMPANY dump switch for Fuller Park walker t30i mower x 1 57.00 O1 General Fund LAWN EQUIPMENT COMPANY Fuller Park walker mower repair 159.00 O1 General Fund LEXIS NEXIS On line legal research May 2020 130.00 O1 General Fund LIFELOC TECHNOLOGIES,INC. Mouthpieces for Lifeloc Breathalyzers Qty.4 253.98 O1 General Fund LIFEMED SAFETY, INC 220/Preventative Mtnc on 9 Cardiac Monitors, 1 front 3,270.00 panel O1 General Fund LOWE'S 220/faucet, rust removal,wasp spray, bldg mtnc FSC 30.25 O1 General Fund LOWE'S miscellaneous tools for fleet truck 13-qty 12 65.04 O1 General Fund MAGNET FORENSICS USA SMS Magnet Axiom 2,000.00 O1 General Fund MATJACK 220/Rescue Airbags,T32 Equipment(G100) 6,653.00 O1 General Fund McU SPORTS people tally counter for Homecourt-qty 2 20.00 O1 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Gus 121.00 O1 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Tuso 574.68 O1 General Fund MINUTEMAN,INC. Settlers Park main concession key-qty 1 8.95 O1 General Fund MISTER CAR WASH Fleet Washes for May 2020 150.00 O1 General Fund N.C. SERVICES treat algae at north&south ponds at Kleiner Park 500.00 O1 General Fund O'REILLY AUTO PARTS 220/Tire Cleaner/Dressing(1)Sta. 2 39.99 O1 General Fund O'REILLY AUTO PARTS 220/Weatherstrip adhesive,Sta. 2 3.93 O1 General Fund OFFICE DEPOT, INC. sign holder tape-qty 1 pk 152.29 O1 General Fund OFFICE DEPOT, INC. splash pad signs-Settlers, Kleiner, Hillsdale, 164.90 Discovery-10 O1 General Fund ON THE SPOT CLEANERS#15 Dry Cleaning for PD Uniforms 684.00 O1 General Fund OXARC,INC. 220/refill 1 medical oxygen cylinder 14.26 O1 General Fund PITNEY BOWES GLOBAL FINANCIAL Postage Machine Lease 03/30/20-06/30/20 878.49 SERVICES, LLC. O1 General Fund PLATT ELECTRIC SUPPLY Double Pymt for INVU429492 (41.28) O1 General Fund PLATT ELECTRIC SUPPLY K9 Building Exhaust Fan Timer 6.64 O1 General Fund PLATT ELECTRIC SUPPLY panel parts for Generations Plaza-qty 23 166.89 O1 General Fund PLATT ELECTRIC SUPPLY Partial Pymt Inv U704180 4.75 O1 General Fund QUALITY ELECTRIC 20-177 FY20 Str Light Ungrd Pwr Locates to 5/21 4,134.17 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 206 of 216 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund RANDY S LATTIMER instructor fee- Line Dancing 1/12-5/31/20-qty 10 296.00 O1 General Fund REAL ANIMAL MANAGEMENT 20-0144 goose management services-May 2020 3,500.00 O1 General Fund RICOH USA,INC C86243698 Copier Usage May 2020 49.51 O1 General Fund ROCKY MOUNTAIN COLLISION Emissions Test Taurus C14304 FAIL 6.48 O1 General Fund SAFEBUILT LLC 20-0094 Contracted svcs Plan Review Mech/Structural 35,772.04 5/2020 O1 General Fund SHRED-IT USA, LLC. 220/Shredding for MFD Admin,St. 6 77.00 O1 General Fund SHRED-IT USA, LLC. Finance,Clerks, MUBS May 2020 Shredding 86.62 O1 General Fund SHRED-IT USA, LLC. May 2020-Shred-it Services 61.42 O1 General Fund SIGNS, ETC Added K9 Graphics to Spare K9 Unit#102 40.00 O1 General Fund SIGNS, ETC cornhole logo decals-qty 4 59.20 O1 General Fund SIGNS, ETC Graphics for Unit# 108 1,214.00 O1 General Fund SIGNS, ETC Graphics on New Patrol Vehicle# 106 1,214.00 O1 General Fund SIGNS, ETC Handicap Parking cone covers for July 4th-qty 36 343.08 O1 General Fund SIGNS, ETC No Swimming signs for Kleiner Park ponds-qty 5 126.00 O1 General Fund SIGNS, ETC splash pad sign boards-qty 4 246.40 O1 General Fund SIGNS, ETC Vehicle Graphics for Unit# 105 1,214.00 O1 General Fund SOLITUDE HOMES INC Refund:Sq Ft Change Requires Contractor to Submit for 10,342.52 new Pe O1 General Fund SOLUTIONS TO GO Boxes for Drug Take Back Program 72.60 O1 General Fund SPECIALTY CONSTRUCTION SUPPLY asphalt patch materials for Kleiner Park-qty 1 bag 39.00 O1 General Fund SPECIALTY CONSTRUCTION SUPPLY ball field striping paint-qty 144 646.56 O1 General Fund SPORTSENGINE INC background checks for 6 contracted instructors&1 129.50 volunteer O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/Repair MF040,priming valve leak,air dryer,battery 2,071.94 DIVISION O1 General Fund STRICTLY TECHNOLOGY Zebra Printer Battery- 1 x 4-cell 235.00 O1 General Fund STRICTLY TECHNOLOGY Zebra ZQ500 Series ZQ520 Label Printer-Thermal 1,099.38 Paper O1 General Fund SYNCB/AMAZON 220/7 AED Batteries for Parks Dept 156.48 O1 General Fund SYNCB/AMAZON 436883835359; 220/Coffee(1) 26.20 O1 General Fund SYNCB/AMAZON 465957867493; 220/Magnetic white dry erase board 80.04 St6 O1 General Fund SYNCB/AMAZON 467757486357; 220/Cooking spray(2) 24.50 O1 General Fund SYNCB/AMAZON 796337858633; 220/Cooking Spray(2), Not delivered 41.92 O1 General Fund SYNCB/AMAZON 859963559996; 220/Cooking spay(2),Credit to (33.98) #7858633 O1 General Fund SYNCB/AMAZON Auto Desk Vehicle#3 C20825 138.89 O1 General Fund SYNCB/AMAZON Bal of$.99 missed on original Pymt Trans 44102865 0.99 O1 General Fund SYNCB/AMAZON Binder Tab Dividers Qty. 3 39.60 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 207 of 216 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON Credit towards unapplied cash Amazon Trans 45416484 (0.75) 01 General Fund SYNCB/AMAZON dust off keyboard cleaner ComDev inventory 41.60 01 General Fund SYNCB/AMAZON Industrial gloves COVID Inspectors 28.23 01 General Fund SYNCB/AMAZON iPad holder Vehicle#C20825 23.49 01 General Fund SYNCB/AMAZON wireless Keyboard K Aman Plan Review 31.99 01 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber(4 strands) 1,150.00 01 General Fund SYRINGA NETWORKS, LLC Internet B/W(iGB)Incr 4/28/20 1,595.00 01 General Fund TATES RENTS(GENERAL OFFICE) scaffolding for City Hall clock repair 5/28/20 76.50 01 General Fund TECHNI CHEM CORPORATION 12 gal Propylene Glycol for City Hall Chiller 270.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 480.00 01 General Fund THE LAND GROUP,INC. 20-0138 prof svcs FMC Path Fairview Ave Connect May 900.00 2020 01 General Fund THUNDER MOUNTAIN TENT&CANVAS 220/repair turnouts for Josh Wheeler 65.00 01 General Fund TONY CHANCE EducReim:T.Chance,American Military Univ, 880.00 4/6/20-5/31/20 01 General Fund TRANSUNION RISK&ALTERNATIVE TLOxp Charges and Credits 375.80 DATA SOLUTIONS 01 General Fund TRIBUTE MEDIA,INC Pre and presentation marketing madness 5/2020 250.00 session 01 General Fund UNIFORMS 2 GEAR Baton Belt Keepers 299.40 01 General Fund UNIFORMS 2 GEAR Credit for Speed Plate Returned- Mihalik (127.68) 01 General Fund UNIFORMS 2 GEAR Credit for Speed Plate Returned-Shaw (106.96) 01 General Fund UNIFORMS 2 GEAR Speed Plates for Shaw&Mihalik 213.92 01 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthy Lease for Main St Parking 429.17 06/19/20-07/18/20 01 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services City-wide Buildings to 4/30 14,047.48 01 General Fund WIENHOFF&ASSOCIATES,INC PO 20-0123 May 2020 Alcohol&Controlled Substance 1,595.00 Testing Total 01 General Fund 320,463.89 07 Impact Fund ESI,INC 220/Various PO-St. 6 payment application paid to 4/30 63,469.23 Total 07 Impact Fund 63,469.23 20 Grant Fund MERIDIAN SPEEDWAY MADC Community Event Liaison 500.00 governmental Total 20 Grant Fund 500.00 governmental Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 208 of 216 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0312 ACHD Ten Mile, Ustick to McMillan Const to 59,303.75 Fund 3/26 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0312 ACHD,Ten Mile,Ustick to McMillan-Const.to 89,190.94 Fund 4/21 60 Enterprise ADA COUNTY WEED&PEST CONTROL Noxious weed spraying 146.23 Fund 60 Enterprise AIMEE HUGHES REFUND WT/S/T: 4260 E DIVIDE PASS ST TITLE 59.99 Fund COMPANY OVERPAID 60 Enterprise ANALYTICAL LABORATORIES INC. PO#20-0005, Bacti Sampling 1,555.15 Fund 60 Enterprise ANDRITZ SEPARATION,INC Part to repair cetrifuge 1,dewatering bldg (1 pc) 1,050.44 Fund 60 Enterprise ANDRITZ SEPARATION,INC Parts to repair centrifuge 1,dewatering bldg(2 pc) 39.90 Fund 60 Enterprise APEX INTEGRATED SECURITY Replaced Card Reader @ Water Admin Bldg,Qty 1, 90.00 Fund SOLUTIONS WO#299692 60 Enterprise BLAKE R SUMMERS REFUND WT/S/T: 4306 S OVERHILL WAY TITLE 71.35 Fund COMPANY OVERPAID 60 Enterprise BOE-Boise Office Equipment 8TB614975 Copier Charges for May 2020 193.81 Fund 60 Enterprise BRADLEY&VANESSA FORD REFUND WT/S/T: 453 W DREYFUSS ST CUSTOMER 79.23 Fund PAID AFTER CLOSING 60 Enterprise BRIAN S&JORDAN N DOUGLAS REFUND WT/S/T: 652 E IDAHO AVE CUSTOMER PAID 47.83 Fund AFTER CLOSING 60 Enterprise CARRIER CORP Service contract for Admin HVAC system 265.00 Fund 60 Enterprise CARRIER CORP Service contract for Lab HVAC system 795.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 18-0334,19-0204 Wtr ext,W.Victory&S.Ten Mile to 2,046.00 Fund 5/31 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0258 ACHD Ten Mile&Amity Intersection Design to 2,644.00 Fund 5/31 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0266 ITD, Eagle Rd-Franklin to Leslie final dsn to 2,294.00 Fund 5/31 60 Enterprise CIVIL SURVEY CONSULTANTS No PO ITD,Chinden-Locust Grove to Linder Dsgn to 508.00 Fund 5/31 60 Enterprise CIVIL SURVEY CONSULTANTS No PO WRRF Second Access Boundary Survey Work to 1,994.00 Fund 5/31 60 Enterprise COASTLINE EQUIPMENT COMPANY F9-QT Hyd Hammer F/3 @ 5555 N Locust Grove, 376.88 Fund WO#296846 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 209 of 216 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise COLLEEN CARRERA REFUND WT/S/T: 1133 N CAUCUS WAY TITLE 59.99 Fund COMPANY OVERPAID 60 Enterprise CONDOC NO PO Condoc Services- Multiple Captial Projects to 99.98 Fund 5/31/20 60 Enterprise CSS GROUP Translore License, 1255 Tickets May2020 246.41 Fund 60 Enterprise D&B SUPPLY Lock Pins for Valve Wrenches,Qty 6 17.94 Fund 60 Enterprise DIGLINE,INC. Digline Tickets for May 2020,Qty 1,236 2,249.52 Fund 60 Enterprise DONALD&PETRONELLA EDDINGS REFUND WT/S/T: 4276 S PALATION AVE CUSTOMER 45.40 Fund PAID AFTER CLOSI 60 Enterprise DOUGLAS&GRACE NELSON REFUND WT/S/T: 1929 N CRESTMONT DR CUSTOMER 143.55 Fund HAS RUNNING CRED 60 Enterprise DYKMAN ELECTRICAL, INC Power Supply,Cap, Fan,Well 31 VFD Repair,Qty 8, 3,103.56 Fund WO#295301 60 Enterprise ERS, EMERGENCY RESPONDER Installation of safety/warning lights on new Collections 4,136.00 Fund SERVICES, INC. 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0019,Sampling @ Well 19,OCCT Pilot Study 400.00 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Wedge Restraint Glnd Pk,Grnd Line Ext,Cplr,Meter 883.55 Fund Adptr,Qtyl l 60 Enterprise FRANCIS&LESLIE WELCH REFUND WT/S/T: 1856 E CHIMERE DR TITLE 68.33 Fund COMPANY OVERPAID 60 Enterprise GABRIELE VAUPEL REFUND WT/S/T: 4118 W HIGHLAND FALL CT 59.17 Fund CUSTOMER PAID AFTER C 60 Enterprise GLASS DOCTOR Singlepane steel window for Colletions bldg (1 qty) 474.09 Fund 60 Enterprise GLEN&PAMELA STEIN REFUND WT/S/T: 3791 W SNOW CHERRY CT TITLE 97.09 Fund COMPANY OVERPAID 60 Enterprise GRAINGER Heat loop pump replacement in Lab bldg (1 qty) 1,496.48 Fund 60 Enterprise GROENING INVESTMENTS LLC REFUND WT/S/T: 1956 W MCGLINCHEY ST 45.11 Fund CUSTOMER PAID AFTER CLOS 60 Enterprise HOME DEPOT CREDIT SERVICES Refrigeration Coil, Ball Valve,Qty 17,WO#GP20750 200.25 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Refrigeration Coil,Interlocking Organizer,Brass 160.43 Fund Adptr,Qtyl6 60 Enterprise HOME DEPOT CREDIT SERVICES Stretch wrap&tape roll plus parts for sludge judge(43 277.42 Fund qty Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 210 of 216 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business cards for T.Grange 46.25 Fund 60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business Cards, D. Scholfield,J.Clark,J. 185.00 Fund Cole,M.Duplissie 60 Enterprise IDAHO PRESS-TRIBUNE Well 9 PW Solicitation Ad 04/03/20 121.51 Fund 60 Enterprise INTERSTATE ALL BATTERY CENTER Batteries for flowmeters(4 qty) 544.40 Fund 60 Enterprise INTERSTATE ALL BATTERY CENTER Charged incorrectly for batteries(4 qty) (531.48) Fund 60 Enterprise JACK HENRY&ASSOCIATES INC Bank Fees for May 2020 532.48 Fund 60 Enterprise JAMES&JANICE MONTEMURRO C/O REFUND WT/S/T: 1602 SE 3RD WAY CUSTOMER PAID 55.51 Fund ANGELA WATTS AFTER CLOSING 60 Enterprise JAMES&RENE LEONDIRIS REFUND WT/S/T: 4349 N TEMPEST WAY CUSTOMER 65.00 Fund PAID AFTER CLOSIN 60 Enterprise JON&JANE BURNS REFUND WT/S/T: 1064 E WRIGHTWOOD DR AUTO 67.74 Fund PAY PROCESSED AFTER 60 Enterprise JUB ENGINEERS 20-0142 Oncall Master Planning&Modeling to 3/28 3,317.50 Fund 60 Enterprise JUB ENGINEERS 20-0142 Oncall Master Planning&Modeling to 5/2 830.00 Fund 60 Enterprise JUB ENGINEERS 20-0149 Boise Outfall Pipeline Phasing Plan to 5/2 2,002.50 Fund 60 Enterprise JUB ENGINEERS 20-0164 S/N Blackcat Lift Station Pump/Air Imprmnts 3,210.00 Fund to 5/2 60 Enterprise JUB ENGINEERS 20-0176 W&S Rplment, E. State-Meridian to Cathy to 1,435.50 Fund 2/29 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES Hi-power belt, polychain belt,&truflex belt(5 qty) 147.63 Fund 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES V-belts for HVAC at Headworks(2 qty) 27.54 Fund 60 Enterprise KATHLEEN LEWIS REFUND WT/S/T: 5543 N SENITA HILLS AVE TITLE 41.27 Fund COMPANY OVER PA 60 Enterprise KENDALL FORD OF MERIDIAN Oil change on Collections truck C21222 66.90 Fund 60 Enterprise LAWN CO MAINTENANCE PO#20-0223, Lawn Care for Well Sites,June 2020 3,200.00 Fund 60 Enterprise LEONARD&MARIE BATHE REFUND WT/S/T: 3795 E GRANGER DR TITLE 66.39 Fund COMPANY OVERPAID Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 211 of 216 Page:8 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise McCALL INDUSTRIAL Nipple&bushing (12 qty) 22.32 Fund 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0108 Sidestream Phosphorus Recovery Prelim 9,680.84 Fund Design to 5/15 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0158 Well 17 water treatment design to 5/15 16,023.00 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Clamps to repair hose at tertiary filter 3(4 qty) 19.12 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Cradle motor to repair HVAC ventilator in Daft 2(1 qty) 143.77 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Low, med,&high strength thread lock sealant(3 qty) 52.82 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Spring roll pins for A/b gate modification at aeration 10.49 Fund basin 60 Enterprise NANCY WHITE REFUND WT/S/T: 2649 N SNOW GOOSE WAY TITLE 127.19 Fund COMPANY OVERPAID 60 Enterprise NORCO Compressed Gas,Qty 1 92.40 Fund 60 Enterprise NORCO Q-fold wipes(1 cs) 86.95 Fund 60 Enterprise O'REILLY AUTO PARTS Wiper Blades,C12621,Qty 2,WO#299690 51.24 Fund 60 Enterprise OFFICE TEAM PW Temp Position- Receptionist Carol McQuistan 400.95 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Key Tags,Qty 1 7.14 Fund 60 Enterprise OXARC,INC. 20-0024 Sodium hypochlorite(2,749 gal) 4,644.12 Fund 60 Enterprise PACIFIC STEEL&RECYCLING 2 inch sq tube for aeration basin gate opener(1 qty) 344.38 Fund 60 Enterprise PAUL&ALISON WILLIAMSON REFUND WT/S/T: 827 E SICILY ST TITLE COMPANY 150.00 Fund OVERPAID 60 Enterprise PHILLIP&BARBARA MORRISON REFUND WT/S/T: 4264 E DRIFTWOOD DR TITLE 67.43 Fund COMPANY OVERPAID 60 Enterprise PIONEER TITLE ATTN: SADIE PAGE REFUND WT/S/T: 1625 E BENTLEY DR ORIGINAL F/B 500.27 Fund WHEN UNPAID AN 60 Enterprise PIPE TOOL SPECIALTIES Tracks for CCTV Van 1 camera (1 qty) 787.00 Fund 60 Enterprise PLATT ELECTRIC SUPPLY loft black polyethylen helawrap spiralwrap for stock(1 19.22 Fund qty) Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 212 of 216 Page:9 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise PLATT ELECTRIC SUPPLY Candela to repalce light near bay 12(1 qty) 87.19 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Fuses for stock(2 qty) 19.80 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Non-Met Flex 100ft, LT43D, LT20D, Electrical 93.38 Fund Material,Qty116 60 Enterprise PLATT ELECTRIC SUPPLY Parts for update electrical conduits/controls(7 qty) 205.39 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Parts to update conduits/controls(3 qty) 106.34 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Parts to update electrical conduits/controls(2 qty) 95.07 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Parts to upgrade electrical conduits/controls(98 qty) 1,066.60 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Sales tax returned-see original inv#Z649352 (20.99) Fund 60 Enterprise PLATT ELECTRIC SUPPLY Short stem to install LED gas detector(1 qty) 156.19 Fund 60 Enterprise POSTNET Backflow July 1st Reminder Letters, Batch 1053,Qty 1,039.90 Fund 3,414 60 Enterprise POSTNET Backflow May 1st Final Letters, Batch 1051,Qty 1,262 441.40 Fund 60 Enterprise RANDY&DEBBIE ROOT REFUND WT/S/T: 3585 E SHAVER CT TITLE COMPANY 45.11 Fund OVERPAID 60 Enterprise RED WING SHOES 20200610022041; Safety Boots C Krausch 114.74 Fund 60 Enterprise RED WING SHOES 20200610022041; Safety boots for TZarmez(1 pair) 175.99 Fund 60 Enterprise REPUBLIC SERVICES-TRANSFER Biosolids disposal for May 2020 15,364.50 Fund STATION 60 Enterprise RICOH USA,INC C86232612 C86232690 B/W&Color pages Env and 163.88 Fund PW Printers 60 Enterprise RICOH USA,INC C86234082 b/w(466 qty)&color(474 qty) images 33.21 Fund 60 Enterprise RICOH USA,INC C86236263 b/w(215 qty)&color(538 qty) images 35.12 Fund 60 Enterprise RICOH USA,INC C86242095 b/w(348 qty)&color(575 qty) images 31.60 Fund 60 Enterprise RICOH USA,INC SN#C86250182, Black,White&Color Copies,Qty 267.98 Fund 16,333 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 213 of 216 Page:10 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise RONALD&GILDA LAMB REFUND WT/S/T: 4275 E GOLDSTONE DR CUSTOMER 52.55 Fund PAID AFTER CLOSI 60 Enterprise SETTLERS IRRIGATION DISTRICT No PO Wtr Mn Replace. -N. Hickory, Pine to Fairview 300.00 Fund to 5/28 60 Enterprise SHRED-IT USA, LLC. Finance,Clerks, MUBS May 2020 Shredding 28.88 Fund 60 Enterprise SNAP PROMOTIONS SWAG For Water Dept Promotions,Qty 100 784.81 Fund 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Inlet Drain Bag,Stake 18in,Wattle Bio,Tank 230.10 Fund Cleaning,Qty 6 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Traffic Control for Main Break on Bloomington, 609.25 Fund WO#297500 60 Enterprise SPF WATER ENGINEERING, LLC 20-0091 Well 9 Replacement Design Test Well 9B to 684.00 Fund 5/31 60 Enterprise SULLIVAN REBERGER PO 20-0003 3une202O Lobbying Fees 3,000.00 Fund 60 Enterprise SUSAN BRADLEY&CARL GRAUMANN REFUND WT/S/T: 1496 W STOREY ST TITLE 52.55 Fund COMPANY OVERPAID 60 Enterprise SYNCB/AMAZON Credit towards unapplied cash Amazon Trans 41155882 (286.56) Fund 60 Enterprise SYNCB/AMAZON Credit towards unapplied cash Amazon Trans 42794284 (123.86) Fund 60 Enterprise SYNCB/AMAZON Credit towards unapplied cash Amazon Trans 42843201 (76.06) Fund 60 Enterprise TECHNI CHEM CORPORATION Glycol for heat loop stock(12 gal) 270.00 Fund 60 Enterprise TERI WITHERS REFUND WT/S/T: 39 E WATERBURY LN TITLE 51.50 Fund COMPANY OVERPAID 60 Enterprise THE UPS STORE Biosolids Sample Shipping 198.60 Fund 60 Enterprise THOMAS&LISA BRODERICK REFUND WT/S/T: 235 E RIO COLINAS DR TITLE 137.84 Fund COMPANY OVERPAID 60 Enterprise VALUE HEATING&AIR CONDITION Installed New Belt for A/C @ Well 19,WO#298282 133.65 Fund 60 Enterprise VARSITY FACILITY SERVICES 20-0087 Janitorial Services City-wide Buildings to 4/30 1,952.46 Fund 60 Enterprise XEROX CORPORATION-PASADENA 8TB570607 b/w(223 qty)&color(633 qty)images 32.77 Fund 60 Enterprise XEROX CORPORATION-PASADENA 8TB576316 b/w(1,637 qty)&color(144 qty) images 15.39 Fund Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 214 of 216 Page:11 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise XYLEM WATER SOLUTIONS USA,INC 0-rings for aeration basin mixers for stock(5 qty) 41.50 Fund Total60 Enterprise 253,289.83 Fund Report Total 637,722.95 Date:6/18/20 02:20:42 PM Meridian City Council Meeting Agenda June 23,2020— Page 215 of 216 Page:12 C-/WE!P��! ITEM SHEET Council Agenda Item - 5.A. Presenter: Estimated Time for Presentation: 60 Title of Item - City Council: Budget Workshop Police Step Plan Discussion Follow up to June 17, 2020 Budget Workshop discussion Meridian City Council Meeting Agenda June 23,2020— Page 216 of 216 Meridian Police Compensation Committee 2018 Summary Committee History: Different Approach-Why is this important and what is the goal? The compensation committee, comprised of police and human resources staff, supported by outside consultants, was formed nearly a decade ago to ensure MPD remains competitive in the local law enforcement market. Historically, MPD competitiveness was evaluated by analyzing the hourly pay rates of several agencies in Ada and Canyon Counties and then making adjustments to position our wages somewhere in the middle. At council direction this analysis has taken place every two years. Unfortunately this analysis, and the subsequent adjustment made to the pay scale, is based on stagnant or expiring data and the result is a prompt slide away from the mean further reducing our competitiveness. Our Assertion is: Compensation is more than dollars and cents; it is a strong measure/statement of our competitiveness, it is key to recruitment and.retention, it is essential for workforce stability and short/long term organizational/city goals. Our conduit to the community is our people and it is imperative we are positioned to attract and retain the absolute best. Some of the Organizational Challenges we face are: ➢ Rapid growth of the city, coupled with increasing demands for police services, driving the need for more and more officers to maintain service levels. ➢ Current openings, current growth, anticipated growth, and attrition. ➢ Shrinking interest in the career field. ➢ And Adjusting to a new generation in the workforce. Growth: The Police Allocation Model (PAM) analysis in late 2017 established the immediate need for 82 officers in the patrol division, 88 by FY2020 and 95 by FY2025. We are currently allocated 73 leaving us 9 short of the model recommendation. The PAM analysis does not include detectives, school resource officers, or command staff. As of May 2018 we have 10 open police officer positions. 1 C�WEN?jAN,- Retirement Forecast: for the next 8 or so years... ELGIBILTY BY YEAR: ORGANIZATIONAL ROLES: FY2018: 5 ➢ Officers, SRO's & Detectives FY19-20: 3 ➢ 4 Corporals FY21-25: 15 ➢ 9 Sergeants FY26-27: 9 ➢ 4 Lieutenants ➢ Deputy Chief TOTAL: 32 ➢ Chief *113 of our current officers have less than 3 years with the department Hiring Forecast: Looking at retirements and workforce growth. THEORETICAL HIRING NEEDS BY YEAR: REALISTIC NUMBERS TO MEET DEMAND: FY18-19: 14-19 23 FY2020: 14 17 FY2021: 5 6 FY22-25: 17 21 TOTAL: 65EN 6600 *assuming retirements at eligibility. *assuming 20% attrition rate, 40%likely. *these projections do not include the recent reanalysis of PAM which indicates we need more patrol officers today. 2 �VE F, We are dealing with many Changing Dynamics for American Policing: Interest in becoming a police officer is likely at the lowest point it has ever been in the history of the United States. There are many noted drivers but perhaps the most significant at this point in time include: THERE ARE MANY REASONSFOR THIS INCLUDING: ➢ The negative brush policing is often painted with by the media (stories/videos of officer misconduct or perceived misconduct, racial bias ties to policing, etc.) This is often perpetuated on social media platforms. All police departments suffer the consequences of this to some degree, deserved or not. ➢ A robust economy which has created tremendous opportunity in the private sector which is more flexible, has fewer constraints/more resources than government, and is aggressive in hiring the same high quality people we are seeking. We have lost 3 officers to the private sector in the last 18 months. ➢ Our hiring process is intimidating and difficult. We require applicants to go through extensive testing, background inquiries, impose strict drug use limitations, and have absolute fitness requirements. ➢ The majority of the contemporary applicant pool typically expects more flexibility in the workplace and immediate influence/upward mobility in the organizations they work for---Policing is rigid by design (shiftwork, hierarchical, training intensive, policy heavy, requires time in service to build proficiency, etc.). applicants now also tend to do much more analysis and evaluation than previous job seekers before applying---they really look in depth at their options before leaping.... ➢ The real and perceived risk to personal safety realities officer's face every day. It is rare for a week to go by in this country where there isn't an officer or officers killed in the line of duty. More and more of the deaths are ambush style attacks which are not connected in any way to a call for service. The officers are simply murdered because they are wearing a uniform. From January 1st to May loth there have been 13 more officers killed in the line of duty by gunfire than over the same time period last year. These realities certainly curb interest in policing at the local and national level. Thankfully in Idaho we have very few in the line of duty deaths but many departments are seeing an increase in officers assaulted. 3 MPD is second in the county behind BPD for officers assaulted according to the most recent "Crime in Idaho Report" published by the state. Hiring Woes: There is a significantly diminished applicant pool from a historical perspective. SIMPLY PUT, WE---POLICING---ARE NOT GETTING THE VOLUME OF APPLICANTS NEEDED TO FILL OUR POSITIONS. Lack of quality police applicants and the resulting officer shortages is a pervasive problem across the country and appears to only be getting worse. The limited data available on this phenomena suggests agencies of all sizes and means have experienced a significant drop in qualified applicants; some as many as 90% from a decade ago. MPD applicant/hiring data was examined from 01/2015 through 01/2018. According to HR application data we received 461 unique applications for 37 open police officer positions during the examined time period. As of January we filled 23 of the 37 open positions. To put this in local perspective in the fall of 2017 the Boise Police Department reportedly received 375 applications for 9 open positions. At first glance this may seem impressive but historically agencies in our area and across the country have received a hundred or more applications per opening. A recent news report noted in 2008, Seattle received 3,000 applications for 10 police officer openings. Now they receive a 1,000 for 70 openings. WE ARE AT OR NEAR A FORK IN THE ROAD WHICH MANY AGENCIES ARE FACING TODAY- -WE CAN LOWER OUR STANDARDS TO INCREASE THE APPLICANT POOL AND/OR REDUCE SERVICE EXPECTATIONS OR WE CAN TAKE POSITVE AND PROACTIVE STEPS IN AN EFFORT TO ADDRESS THIS... The Wrong Approach: Do nothing and hope it all works out. Do what many other agencies have done across the country and lower our standards to increase our applicant pool (reduce education requirements, adopt a more liberal drug use policy, forgive a broader range of prior criminal acts, lower testing standards, etc.) We have always strived for a 50/50 balance in our hiring process between laterals and non-certs. In recent years we haven't been 4 a IA. able to maintain this and frankly we are not even close. As mentioned earlier, of the 37 open positions we had from 01/2015 to 01/2018 we filled 23 of them, 19 of the 23 are lateral officers. We should not give up on the certified/non-certified balance. Previously non-certified officers bring a necessary balance to our workforce. They are open, eager to learn, don't bring preconceived notions about policing with them, and we can mold them from the start in the Meridian Way. Lastly, we have to avoid the temptation or reality that many cities face and reduce service expectations. The Right Approach: SOME OF THE POSITIVE STEPS WE CAN TAKE ARE We have to be deliberate in our approach to confronting this issue; it will not fix itself. Maximizing our exposure to the applicant pool we desire is essential. We need to improve our web footprint (current information, video's, photos, improved social media connectivity, etc.). As part of this we must finding new ways to sell/communicate.our strengths--- our exceptional city and citizens, our positive culture, our commitment to employees and the tremendous growth potential ahead, etc.). Should a dedicated Public Information Officer (PIO) be allocated to the department as requested in our FY2019 budget this would be one of the many critical tasks they would be assigned. We have something very special going on in our city which worth preserving and growing. Looking ahead we can't ignore the fact that completion is high, and will remain high, in the Treasure Valley for police officers. We must be very competitive from a compensation/benefit perspective if we are going to attract and retain the high quality officer's essential to keep our city safe and prosperous. The competition for high quality officers in Ada County is strong and will only get stronger in the next few years (BPD estimates 50-70 attrition hires by 2023). Research indicates the modern applicant (the Millennial) is information hungry, research driven and does not like ambiguity. We have to post our full pay scale and benefits, along with 5 Charlene Way From:Chris Johnson Sent:Wednesday, June 24, 2020 11:45 AM To:Charlene Way Subject:FW: Budget cont (police) Please add to the minute book under last night’s Work Session topic. Chris From: Joe Borton <jborton@meridiancity.org> Sent: Wednesday, June 24, 2020 6:24 AM To: Chris Johnson <cjohnson@meridiancity.org> Subject: Fwd: Budget cont (police) Here you go Sincerely, Joe Borton | Councilman City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Begin forwarded message: From: Joe Borton <jborton@meridiancity.org> Date: June 22, 2020 at 7:12:09 AM MDT To: Mayor and City Council <MayorandCityCouncil@meridiancity.org> Cc: Jeff Lavey <jlavey@meridiancity.org>, Tracy Basterrechea <tbasterrechea@meridiancity.org> Subject: Budget cont (police) Mayor and MCC’rs, I see that this Tuesday’s workshop has some continued discussion following last weeks budget hearing. I apologize to the Mayor and each of you, and to Chief Lavey for having to be out of the late discussion concerning the police budget. (I had a board meeting zoom concerning some litigation that could not be moved beyond 5 PM. ) I have since watched the video of that last hour and as the police liaison thought I would share a couple of brief thoughts before Tuesday’s discussion which I would have shared last week on the requested FY ‘21 step plan adjustment. While it was not part of the Mayor’s budget proposal, it is part of what our Police Department has requested be included for consideration. 1 The police “step plan” is a grid style compensation table created In 2008 following analysis by an outside consultant. It is designed to be a more effective way to categorize and adjust compensation for our police department while accounting for longevity and rank, among other factors. It has been adjusted almost every year, as needed. Those adjustments at times are driven by outside factors, such as what other area agencies are paying for like work. It is also at times driven by internal factors, such as unintended compression between adjacent ranks which can impede mobility in pay and impact promotion opportunities. Overtime eligibility vs exempt status can also play a role. With that background this compensation “grid” by design evolves regularly. That brings us to fiscal year ‘21 and the current requested adjustment in the police step plan for a total cost of $927,000. As we all know this type of adjustment adds to the base for each year, rather than as a one time expense. We have been very successful over the years in cautiously adjusting recurring expenses such as labor costs. I believe the Mayor’s proposal is focused on this principle which I greatly appreciate. This conservative approach has saved the taxpayers a lot of money. We also demand excellence from our Police Department, top to bottom, in the good times and the more difficult times as well. In fact, it is the more difficult times like some which we are facing now that we see our culture and training and leadership shine. That comes from teamwork and trust in each other, knowing that we say what we mean and we mean what we say. That is a critical part of our recipe for success, and it applies to our budget process too. My 11 years on city council was before and after the step plan’s existence. Each year comp becomes part of the difficult discussion of meeting all needs with limited resources. I’ve reviewed this budget in detail as well as my notes from the previous years concerning police compensation. I feel like we knew this adjustment was coming for fiscal year ‘21, I believe the underlying data supports it, and I believe that this requested step plan adjustment should be included in this FY ‘21 budget for the June 30 tentative approval, to be submitted for publication and public comment. That gives the public a chance to voice their opinion on this topic as well. If we come to some consensus on including it after Tuesday’s meeting I look forward to everyone’s ideas and our discussion on how best to do that in the following weeks. Sincerely, Joe Borton | Councilman City of Meridian 33 E. Broadway Ave., Meridian, Idaho 83642 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. 2 E T I all of the other aforementioned attractors on the web for easy access/evaluation. BPD and ACSO, our biggest competitors, already do this. We need our compensation and benefits to be on equal footing if we are going to attract and retain the best and brightest to take our city forward. 6 a f e —\ This executive summary is meant to clarify and the need for individual enhancement requests from the S , Meridian Police Department. 2021 POLICE BUDGET ENHANCEMENTS Executive Summary Police Enhancement Executive Summary 2021 The Meridian Police Department's mission is "To Provide the highest quality of service, in partnership with our community, to preserve and protect life and property through education, prevention and enforcement." The Meridian Police Department values its culture of service, excellence and fun. When you develop a culture of service inside your organization, this can't help but carry over to how your organization interacts and serves the public. The necessity to evaluate the department's current processes and efficiency never ends. Which is one reason the MPD has recently formed an Innovation Committee made up of staff across all levels and divisions of the agency to look for ways to improve our effectiveness and efficiency. As an organization we must also evaluate our current and future needs as they relate to recruiting, retention and equipment. Each of these factors need to be taken into account when we discuss the culture we have developed and the culture we wish to enhance moving forward. The following executive summary was created to assist with evaluation of our department's budget enhancement requests by further explaining the necessity of each enhancement. Each enhancement is in order of priority. Breakdown of Enhancements: 1. Sworn Officer Step Plan Adjustment: A recent evaluation of the police step plan indicated our plan has fallen behind in several areas in comparison to the industry standard. The step plan was last evaluated two (2) years ago and was adjusted to remain competitive. During the two (2) year time frame no adjustments were made , which leaves us even further behind the curve during this evaluation then we would have been had the market adjustments been added. At a time when hiring qualified police officers is critical yet extremely difficult the Meridian Police Department needs to at least remain competitive in the market when it comes to pay. We are confident in our ability to attract our kind of officers especially if we can get them in the door. A competitive pay scale is key to getting officers to take the initial step of looking into an agency. We do not compete within the market when it comes to total compensation, so we need to be able to compete with wages. 2. Student Resource Officer (SRO) Corporal: As the population continues at a recording setting pace, so does the population within the schools of the West Ada School District. West Ada is in the process of building yet another high school to meet the needs of our community, which will add another SRO. This unit already has nine (9) SROs, who are supervised by one (1) sergeant with an additional SRO expected to come on line with Owyhee High School. This is an inefficient and ineffective span of control if we are going to maintain the high quality of service currently provided and continue to meet increased expectations by the parents, district and city placed upon our SROs. The need for a Corporal is paramount; having nine (9) SROs in different locations makes it difficult for one supervisor to provide the supervision, leadership and time to help further develop the SROs. By sharing responsibilities and supervision, the unit will increase its daily efficiencies. The addition of a corporal allows for the unit to continue to meet our departmental mission and allows for us to have someone to back fill or help out when a SRO is gone or if a SRO needs additional assistance. The corporal also allows for five (5) day a week supervision for the unit as opposed to the current four (4) days a week. Overall the Corporal will improve our daily supervision and will give our school administrators the opportunity for more collaboration with the SRO Unit, which increases the overall safety for our schools, students and community. 3. Criminal Investigations Division Community Service Officer (CSO): Over the last year we have implemented Community Service Officers in the patrol division to help alleviate the workload of our patrol officers in an effort to have them available for more proactive policing and responses to more active calls for service. This has worked very well and now we would like to add a CSO in detectives to assist with certain case follow-up and evidence collection in an effort to assist our detectives to focus on the more important case follow-ups and more field proactivity. The cost of a non- sworn CSO is considerably less than adding a new detective and it will achieve our wanted outcome. 4. Recruiting Officer: In today's world, law enforcement agencies across the nation are facing significant challenges in recruiting, hiring, and retaining well-qualified police officers largely due to negative public perception and chronic exposure to stress and trauma. According to the Police Executive Research Forum, approximately 66% of police departments reported a significant reduction in the number of applications received for 2019. Additionally, many of these agencies reported the quality of applicant has also lowered significantly. Proactive recruiting is necessary in the current environment of the policing profession. Departments must recognize they are not only competing with other law enforcement agencies, but are also competing with the private sector, for well-qualified employees. This officer would also be tasked with assisting with training when our police academy is in session. 5. Records Specialist: Upon the completion of a staff study and the current positions allocated in Code Enforcement; adding the Records Specialist position would assist with the ever increasing workload within records to include relieving Record Retention Analyst (RRA) staff to be able to focus strictly on prompt and timely completion of records requests which have been increasing every year (8227 PRRs processed in 2019). This position would also take over the data entry/administrative duties from Code Enforcement related to the daily tow responsibilities (process an average of 737 tows per year) allowing our Code Enforcement staff to be in the field more often dealing with quality of life issues and would reduce overtime in records which has doubled in the last two fiscal years (OT in 2019 — 275 hours). In conclusion, adding this additional FTE for FY21 would improve the workflow in both Records and Code Enforcement, support two divisions by adding one FTE, reduces the number of support staff FTEs for the precinct in FY 2022 and allows for plans to reclassify a records position to a Lead Records Specialist so that there is supervision in Records (5) five days a week. 6. Scheduling Software: The MPD has used an excel spreadsheet for scheduling for the last twenty (20) years which has become extremely inefficient especially when you look at the hours spent by a Lieutenant to create the schedule. We have looked at scheduling software for several years and have always passed because it either didn't meet our needs completely or was not cost effective. MPD has also worked with IT to come up with something, but they have been overwhelmed with numerous other projects and have not been able to get to this project. Once COVID-19 hit and we had to work to change our schedule to limit the possibility of entire patrol teams exposed it become very clear we need to do something different, more effective and more efficient. 7. Guardian Tracking: This would replace I/A Pro/Blue Team which tracks our complaints, use of force, and pursuits. The current system is extremely clunky at best. The Guardian Tracking would not only streamline the process giving supervisors more time in the field, but also gives us a better ability to track the good things our officers do, consolidating efforts for employee evaluations along with assisting with risk management issues evolving from use of force and pursuit incidents. 8. Laptop Computer and Dedicated Phone: Currently due to staffing, patrol corporals and sergeants have to enter certain information into the NCIC system. By federal law we have to enter certain things within a specific time frame having the supervisor leave the field to complete data entry within the time limits for some of the NCIC entries is problematic and diverts their attention from active field supervision to return to the office and try and navigate computer software that is cumbersome and very time consuming, and most times requires officers to contact records personnel in order to be walked through the process. This would provide a records person with a dedicated laptop and cell phone to use and they could make NCIC entries from home outside of regular business hours. 9. Drone: As technology and policing changes the need for a more advanced drone is needed. This upgraded drone will assist with the documentation at critical incidents and serious accidents assisting in gathering the best evidence. 10. 4-5 Ballistic Blankets/Shields: The landscape of policing and community expectations continues to change. As critical incidents at schools and businesses continues we must take the steps to keep our officers as safe as possible. As a city we need to minimize our officer's unnecessary exposure to injury and/or death as possible. Conclusion: The Meridian Police Department has always been and continues to be extremely cognizant of the economic impact on our community by the essential services provided by first responders. This has not changed and we would not be asking for these enhancements unless we truly believed in the necessity of these enhancements to continue to build upon our efforts to remain one of the safest communities in Idaho and the nation. This is one of the reasons why the MPD did not ask for the recommended personnel from the Police Allocation Model (PAM) last year and are foregoing the recommended number this budget year as well. We understand our community is suffering from the current COVID-19 situation, but this enhances the importance of our first responders. Police are the first to respond to all situations including most medical situations especially in times like these. Paramedics, EMTs and Fire stage and wait for Police to give them the OK to respond to the scene. We do not take this lightly and know we need to ask for only what is essential.