2020-06-16 Work Session E IDIAN:--- CITY COUNCIL WORK
SESSION MINUTES
A
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, June 16, 2020 at 4:30 PM
City Council Chambers will have limited seating
Join Online: https://us02web.zoom.us/j/83818905806
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1. Roll-Call Attendance
X Liz Strader X Joe Borton
X Brad Hoaglun _X Treg Bernt
X Jessica Perreault X Luke Cavener
X Mayor Robert E.Simison
2. Adoption of Agenda - Adopted
Item 3: Consent Agenda [Action Item] - Approved
A. Approve Minutes of June 9, 2020 City Council Work Session
B. Approve Minutes of June 9, 2020 City Council Regular Meeting
C. Baraya Subdivision No. 4 Sanitary Sewer Easement
D. Lavender Heights Sanitary Sewer and Water Main Easement No. 1
E. Linder Village Water Main Easement No. 1
F. Final Order for Hensley Station No. 1 (H-2020-0050) by Northern
Land Development, LLC, Located at 462 N. Black Cat Rd.
G. Production Services Agreement Between the City of Meridian and
Amplified Production Group for Concerts on Broadway Sound
Production
H. Finance Department: Agreement Between the City of Meridian and
Drive Payments/Card Connect to Enter Into a Contract for Credit Card
Payment Processing
I. Resolution No. 20-2215: A Resolution of the Mayor and the City
Council of the City of Meridian Authorizing the City Clerk to
Destroy Certain Paper Originals of Permanent Records Retained in a
Nonpaper Medium, Semi-Permanent, and Temporary Records of the
City of Meridian; and Providing an Effective Date
J. AP Invoices for Payment - 06/10/20 - $662,597.31
K. AP Invoices for Payment - 06/17/20 - $2,479,711.94
Item 4. Items Moved From the Consent Agenda [Action Item] Item
5: Department/ Commission Reports [Action Item]
A. Public Works: Budget Amendment for Fiscal Year 2020 in the
Amount of$284,000 for the Wastewater Resource Recovery
Facility (WRRF) Capacity Expansion Construction Project -
Approved
B. Finance Department: OpenGov Dashboard Overview
C. Parks and Recreation Department: 2020 Pathways Update
Item 6: Executive Session for the specific purpose of deliberating on a labor
contract offer or to formulate a counteroffer as permitted under Idaho
Code Section 74-206A(1)(a)
In to Executive Session: 5:21 pm
Out of Executive Session: 6:03 pm
Meeting Adjourned at 6:03 pm
Meridian City Council Work Session June 16, 2020.
A Meeting of the Meridian City Council was called to order at 4:35 p.m., Tuesday, June
16, 2020, by Mayor Robert Simison.
Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica
Perreault, Brad Hoaglun and Liz Strader.
Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Todd Lavoie, Warren
Stewart, Kim Warren, Jamie Leslie and Joe Bongiorno.
Item 1: Roll-call Attendance:
__X__ Liz Strader __X__ Joe Borton
__X__ Brad Hoaglun __X__ Treg Bernt
__X__ Jessica Perreault __X__ Luke Cavener
__X__ Mayor Robert E. Simison
Simison: I will call this meeting to order. For the record it is Tuesday, June 16th, at 4:35
p.m. We will begin this meeting with roll call attendance.
Item 2: Adoption of Agenda
Simison: Doesn't this just feel right? Doesn't this -- it did. Okay. Thank you. Item 2 is
adoption of the agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adopt the agenda as presented -- as published.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Second the motion.
Simison: I have a motion and a second to adopt the agenda as published. Is there any
discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay.
All ayes. The agenda is adopted.
MOTION CARRIED: ALL AYES.
Item 3: Consent Agenda [Action Item]
Meridian City Council Work Session
June 16, 2020
Page 2 of 17
A. Approve Minutes of June 9, 2020 City Council Work Session
B. Approve Minutes of June 9, 2020 City Council Regular Meeting
C. Baraya Subdivision No. 4 Sanitary Sewer Easement
D. Lavender Heights Sanitary Sewer and Water Main Easement
No. 1
E. Linder Village Water Main Easement No. 1
F. Final Order for Hensley Station No. 1 (H-2020-0050) by
Northern Land Development, LLC, Located at 462 N. Black Cat
Rd.
G. Production Services Agreement Between the City of Meridian
and Amplified Production Group for Concerts on Broadway
Sound Production
H. Finance Department: Agreement Between the City of Meridian
and Drive Payments/Card Connect to Enter Into a Contract for
Credit Card Payment Processing
I. Resolution No. 20-2215: A Resolution of the Mayor and the City
Council of the City of Meridian Authorizing the City Clerk to
Destroy Certain Paper Originals of Permanent Records
Retained in a Nonpaper Medium, Semi-Permanent, and
Temporary Records of the City of Meridian; and Providing an
Effective Date
J. AP Invoices for Payment - 06/10/20 - $662,597.31
K. AP Invoices for Payment - 06/17/20 - $2,479,711.94
Simison: Item 3 is the Consent Agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and the Clerk
to attest.
Hoaglun: Second the motion, Mr. Mayor.
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June 16, 2020
Page 3 of 17
Simison: I have a motion and a second to approve the Consent Agenda. Is there any
discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay.
The ayes have it.
MOTION CARRIED: ALL AYES.
Item 4: Items Moved From the Consent Agenda [Action Item]
Simison: Item 4. There are no move items moved from the Consent Agenda.
Item 5: Department / Commission Reports [Action Item]
A. Public Works: Budget Amendment for Fiscal Year 2020 in the
Amount of $284,000 for the Wastewater Resource Recovery
Facility (WRRF) Capacity Expansion Construction Project
Simison: So, we will move on to Item 5-A and we will turn this over to our Public Works
Department for a budget amendment for fiscal year 2020. Mr. Stewart.
Stewart: Mayor, Members of the Council, the Public Works Department is here tonight
requesting your approval for a 284,000 dollar budget amendment in order to complete the
remaining elements of the capacity expansion project on the wastewater treatment plant.
This was a multi-year 44 million dollar project that will conclude this fall. Although this
budget amendment is not insignificant, this amendment represents less than a one
percent increase to the overall budget request that we originally made. This project has
been very successful overall. We have started the commissioning of this treatment plant.
We started it last Tuesday and things are working very well. There was a few minor
hiccups and whatnot, but I think overall everybody's very pleased at how smoothly things
went and how well things are working. Some of the reasons for the cost increase were
unforeseen site conditions, unexpected soil conditions, equipment problems, primary
power improvements that had to be made because of the Idaho Power buyout and delays
due to COVID-19. So, with that I will stand for any questions that you may have.
Simison: Thank you, Warren. Council, any questions?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I move that we approve Item 5-A, a budget amendment for fiscal year 2020, in
the amount of 284,000 dollars for the Wastewater Resource Recovery Facility Capacity
Expansion Construction Project.
Cavener: Second.
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June 16, 2020
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Simison: I have a motion and a second to approve Item -- Item 5-A. Is there discussion
on the motion? If not, clerk will call the roll.
Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes. Motion passes. Thank you, Warren.
MOTION CARRIED: ALL AYES.
B. Finance Department: OpenGov Dashboard Overview
Simison: Item 5-B is from our Finance Department, OpenGov dashboard overview, and
I will turn this over to Mr. Lavoie.
Lavoie: Good afternoon, Mayor, Members of the Council. Good to have you back home.
It's been a while, my friends. Today I'm going to work with you guys on something called
OpenGov. It was asked of me to present to you our financial transparency system and
the next steps that we are taking with the power of OpenGov. For three years we have
been using OpenGov for our transparency site for all of our financial information for our
citizens on a daily basis. We are now integrating OpenGov platform, which you allowed
us to do this fiscal year with a budget request last -- or this fiscal year and now I'm here
to show you kind of what we are doing with the dollars that you appropriated to us for the
OpenGov platform. This year we instituted dashboards. It's a different mechanism within
the OpenGov platform for us to communicate our financial information to our customers
and currently we present Council with a monthly report that kind of looks like this cover
sheet and I believe is about 62 pages. So , again, we give you this static report that's 62
pages on a monthly basis. We print it out and put in your offices upstairs. It has very
detailed information about our financials and our conditions. We are going to look to
transition you from a hardcopy static 62 page report to what we are going to call our
OpenGov dashboard platform. What you have on the screen here is an example of what
I would like to move the Council team for the financial access moving forward after we do
some introductory training and things like that. So , instead of getting this 60 page -- 62
page report from us on a transparency -- or on -- on our transparency we would like to
use technology and allow you access to our financials at your fingertips , on your mobile
device, on your laptop, on your iPad from your house, from your cabin in McCall, wherever
you want to be we will get you access to our financial data. Business trip on -- for Council
Members in DC, you will have financials at your fingertips, as opposed to a 62 page report
that is static back in your office. So, with dashboards what we can do is we can convey
certain financial information to you based on the inputs that I received from you. What I
would like for you to do over the next couple months is utilize -- continue to utilize this --
this document that we submit to you and find the key measures or the key financial points
that are important to you. That way when I build this dashboard those key components
are available to you, easily accessible on this dashboard site. Until then I have created
kind of an example of what I believe you should be kind of looking at when you analyze
our financials on a monthly, daily, or weekly basis. In this example here that -- we are
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June 16, 2020
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going to call this a Council dashboard. What we will be able to do is give you user
accounts on OpenGov, so when you log in from wherever you are this will show up on
your internet browser. You will, then, be able to access this data that we determine going
forward, it's a living document, and, then, you can analyze the data accordingly. One
example we have here -- again, we can change the terminology on some of this, but the
first one is -- is what is our position from revenues to expenses for the General Fund.
This is updated every single night, so you can see right now the General Fund has excess
revenues, which is a great position to be in, and you can ask us any questions on any of
these dashboards at anytime and we can work with you and get the answers. But from
a quick, you know, reference we want to know how is the General Fund doing, that's
always a question that we get, how are we doing. Here is your answer. You have excess
revenues. That's fantastic. How is the General Fund personnel budget to actuals as of
today. So, right now we have spent 81.74 percent of their actual budget . So, the dark
color is the actuals and the shaded or lighter black color is your budget. So, you can kind
of see where you are from an overall General Fund personnel to budgets to date at any
moment in time. Another example is how are we doing on a police overtime . You are
currently sitting -- you have spent 389,000 dollars of your budgeted 789, or 50 percent of
your police overtime budget as of last night. So, again, what we are trying to do is provide
you the financial data at your fingertips wherever you are. Another one is how is the
operating fund budget. Again, the smaller bar is the actual, the shaded bar is the budget.
We can design these graphs to look differently and if you would prefer only two years,
three years, we can do that. If you want seven years we can do this. These are examples
of different ways we can convey the information, but when you guys kind of work through
these documents kind of take note of what's -- really what catches your eye, what's
important to you, so I can build these dashboards to meet your needs, because this will
be one dashboard for all of you, so that way if, you know, Liz likes something, well, Brad
-- oh, that -- I didn't even think about that. That's great. Or Luke likes something and
Treg goes, well, that's fantastic, I didn't even think about. It's going to be a shared
dashboard for all Council Members. We are utilizing this technology for all of our
directors. All of our directors have these dashboards available to them. I have sat down
with each one of them and created a dashboard for them , so that they can see their
financials where ever they are, updated nightly, at their fingertips. So, our goal here is to
utilize OpenGov as our financial transparency report for both internal and external, which
we have been doing for three years plus, but this is kind of an introductory to you guys on
a homework assignment I'm giving you guys for the next month or two , look at this monthly
report, find what's important to you, that way I can build this report for you going forward
and let's say eight months down the road, you know, Jessica goes, hey, can we add this?
The answer is yes. I can add another piece of information to this system. Or let's say,
you know, Brad's looking at this and goes I want to see what's really inside this, so, he
clicks on that particular tile, it's going to take you straight to our details. It's going to tell
you exactly what we are doing with police overtime. It shows you by month what we have
spent and tells you the different departments over here off to the right -- we can't really --
move that. There we go. So, you can see it by department if you wanted to. If you just
want to look at records, if you click on records it will tell you just record -- actuals, year to
date versus the total budget. Again, if you want to look at the transactions, you can
actually look at the transactions down below. This is all live. You can see everything
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June 16, 2020
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there is. If you hover over these, you know, this description it tells you what it is. So,
again, you have access to our checkbook, basically, at your fingertips for every single
transaction for the City of Meridian. This is what we provide our citizens right now. We
are just now going to empower you guys with the same technology, instead of utilizing
this and I believe we print out about 80 pages of transaction details every single month
for you. Now we are going to eliminate that process by -- the transactions are actually
updated nightly, so instead of being 30 days in arrears, you are now timely. So, that's
kind of our goal with OpenGov trying to empower you guys with technology and
information, instead of us supplying you information you will demand the information at
your fingertips. Quick tutorial over what OpenGov is. I stand -- or sit for any questions
that you have.
Simison: Thank you, Todd. Todd, quick question. Is there anything in that paper
document that is not accessible electronically or is there everything in that that they will
be able to see here?
Lavoie: Fair question, Mayor. We will be continuing to produce a monthly paper version.
By state statute we have to submit some information to you, i.e., fund balances, i.e.,
investments and cash positions. Those are not inside open. gov, so we will still meet our
state statutory laws, you will just have a one page version of this , which will meet our
state statue -- state statute regulations.
Simison: And everything else can be an in OpenGov.
Lavoie: In my opinion the answer is yes.
Cavener: Mr. Mayor?
Simison: Mr. Cavener.
Cavener: Thank you, Mr. Mayor. Todd, is there a -- I know that we can create and change
and add at any point in time, but for the sake of operational efficiencies is there a timeline
that you would want us to get you our thoughts? Do you mean 30 days from now? Two
weeks? What -- what's a targeted date for you so we all know to respond in kind, so you
can at least believe, okay, we have heard from the Council and can move forward.
Lavoie: Fair question, Luke. Again, I'm comfortable with two months. If that's enough
time for you guys to kind of digest two months of financials, I'm -- I'm okay with it. Again,
this is a tool for you guys, so the sooner you tell me the sooner it's available to you , so I
really rely on you, but I'm comfortable with two months, giving you guys that much time
to digest. You guys have a budget that's going to be pretty involved right now, I would
rather you guys focus on the budget and work on this maybe in July.
Borton: Mr. Mayor?
Simison: Councilman Borton.
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Borton: One quick question. Todd, is it -- the format you showed us right here with the
actuals is the budget component, the year-to-date budget, or fiscal year --
Lavoie: Yes.
Borton: -- the way it's currently set up?
Lavoie: To answer the question we can set it up any which way you wish. So , we can
set it up year to date or we can show more budget versus actual today. It's up to you how
you want to visualize it.
Borton: How is it shown right here?
Lavoie: This one here I have it year to date.
Borton: Okay.
Lavoie: I show -- that's just how we look at it, say how are we doing year to date, the
exact same time frame for the last five years. Are we on the seasonality approach I
guess? Are we on the same seasonality line that we have been and that's -- to us that's
more important than here is our total budget. Again, we can design it any which way you
so desire. Where you are talking about, Joe, it's going to look like one tall bar and, then,
each month you just have one little bar against that one tall bar. It's up to you. Your
personal preference. I can design it any which way you guys so desire.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: The -- the year-to-date approach is I think the right way to go. I was just clarifying
the option to do a year.
Lavoie: We are flexible. We can go either way, Joe, for you. This would be your full
budget versus current actual. So, that's what that one would look like. That's my total
budget. This is what I have spent to date, as opposed to year-to-date.
Simison: Council, any further questions for Mr. Lavoie? Thanks, Todd. We appreciate
your efforts to reduce paperwork and eliminate work other people have to do .
Lavoie: Perfect. Thank you guys.
Cavener: Thanks, Todd.
Lavoie: Thank you.
C. Parks and Recreation Department: 2020 Pathways Update
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June 16, 2020
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Simison: Council, up next is Item 5-C, Parks and Recreation Department 2020 Pathways
Update. I'm going to turn this over to -- it looks like our director is going to defer to Kim.
Warren: Mayor Simison, Council Members, thank you for your time today. It's nice to see
some new faces. It's been a while speak ing in front of you. So, thank you. I would like
to give you a bit of a pathways update in terms of the current pathway projects, active city
run projects that we are doing right now, as well as some projects that have been
proposed for next year. So -- what's my advance? Okay. Sorry, it doesn't seem to be --
okay. So, these projects that we are working on that are actually under construction are
along the Five Mile pathway. It's one of our priority pathways. It's where we have spent
the most energy and money building connectivity since I got h ere a few years ago. The
first of those is the Ten Mile trailhead. It's the Five Mile pathway at Ten Mile and just to
give you a little context, this is Ten Mile Road looking north. The trail head site is off to
the east. It's an ACHD parcel that they weren't using, they just kind of offered to us --
offered to cost share. Okay. That's fine. If we wanted to -- if we wanted to use that for
anything. The Five Mile pathway runs just north of -- the Wastewater Resource Recovery
Center is over here. We said, yes, thank you. Thought we would want to do a trailhead
and so it's been kind of an exciting project. We first pitched it to Council a couple of years
ago a gateway to the system. It's been one of our priority pathways. We envision parking
and basic trailhead amenities, but I think most importantly we wanted to increase visibility
for the pathway system. It's kind of a nicely kept secret in Meridian that we have. It
doesn't look like we have pathways and there is really a lot more out there than the
average driver might know. So, could we start to build a brand and this could be like a
door into the system. We -- we did a cost share with Ada County Highway District. So,
as part of the Ten Mile Road widening they are building a wider section of pedestrian --
there is a pedestrian bridge, if you can see my arrow, that goes north and off to Reta
Huskey Park and also parking and, then, the street frontage improvements. So, there is
some cost savings to us to let them do that because of their economy of scale, just with
the entire Ustick, McMillan road widening. So, our current status -- or project status is
that easy to -- if any of you have driven down there, they are underway with the roadway
widening. They have been working on the bridge. Right now Ten Mile Road kind of takes
a roller coaster detour through our trailhead site. Not through the middle, but there is not
much to see now. We are excited for that to be complete and in the meantime -- this has
been the oddest project, because we have split it in two pieces. So, kind of bid and
constructed part of it with Ada county and we have a separate in-house project -- CDs are
almost complete for the design and we plan to bid the rest of it, which is trees, landscape,
all the site amenities, site furnishings, there will be future plans for art not part of this bid.
We are going to bid that late fall, this winter, and look to construct our portion of that site
when ACHD is complete. So, hopefully sometime in the next construction season that's
our plan. And I said there were art opportunities at that site , so we have been staying in
touch with Audrey and the commission just to -- to see what can be integrated there. The
second project on the Five Mile pathway that we have got going and we are really excited
that it's under construction, because it's been in the works for a while, is the James Court
sidewalk widening. This is connecting the Bud Porter Pathway west of Meridian Road
with the Jackson Drain segment and we are just north of Fairview sort of where it turns
into Cherry where it turns into Fairview. So, this is, essentially, a wider sidewalk. Here
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June 16, 2020
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was our ask to -- for a lot of the easements and the nearby property owners. You know,
there is some existing five foot sidewalk, we needed some additional space behind the
sidewalk to create a ten foot attached sidewalk that functions as our ten foot multi-use
pathway. That's kind of our minimum standard. And, then, that is going as well. We have
got a great contractor on that. They have done a couple of stretches. This is the Jackson
Drain here and they are just working their way on down. There is a bit of a bridge with
the Meridian roadway widening, just when we get to the end we have got our final
easements, so we have full access to make that connection, but there will be some --
some coordination with -- with their roadway project. The Pine Avenue rest stop also on
the Five Mile pathway is east of downtown on Pine. It's just west of the county building
where the mosquito abatement program is, if that rings a bell for you. So, it's where Five
Mile pathway crosses to the north and we had to envisioned, again, on an ACHD parcel
that they allowed us to use, a bit of a trailhead amenity. This one is smaller, not quite as
much as design. There is a stormwater basin back here , so we are coordinating some
plantings at the edges with the plantings that will be there. This is just another spot along
the pathway system to pause, rest, and it's -- I was just over there earlier today, it's nearly
complete. We do have plans to wrap this traffic box with some signage just to identify it
and because it's right in the middle of the trailhead. So, those are our projects under
construction. It feels good to have some momentum. I think we have been doing
groundwork the last year and so to feel these kind of be hitting the road, so this is current,
but -- so -- and, then, I also -- during -- during some of the COVID lock down we met with
Mayor Simison and Dave and I think Robert came out of the gate wanting to make some
real progress with pathways and what can we do better or faster or, you know, is there
anything that we are missing, you know, and we know the system pretty well. I look at
these maps a lot and -- but we did step back and take a closer look and do some mapping
and see what opportunities might exist and I think that, you know, because we -- we have
a great system along canal banks, but I think our real opportunities for connectivity
between -- where the really good start is some existing stretches of pathway. So, we
identified a list of projects -- it's about a dozen and based on three criteria. Where the
land ownership is simple. Is it either one owner who is likely to be agreeable. Is it publicly
owned, so we know we can probably get permission to use the property. Also a segment
for a project that would make key connections between existing pathways , like James
Court where we have Bud Porter and we have the Jackson Drain and it's just not very
good in between and I know when we were on our pathways tour last week, you know,
you ride along in a really beautiful pathway and we came to a point at one point where
we just absolutely stopped and there was no pathway and 50 feet on there is a perfect
beautiful pathway. So, there is -- that could happen anywhere, but -- but that's some of
what we are trying to overcome. And the third criteria was pathway segments that might
not otherwise happen with development through an established neighborhood where
there is an HOA, but maybe they are not funded well enough to, you know, initiate a
project on their own, but where, again, the ownership is simple and we can get
permission. So, you know, we do rely on the development community in emerging areas.
They have built miles and miles of pathway for us since -- since I have been here, but in
some of the neighborhoods that were developed prior to our master plan, yeah, there is
some connectivity issues. So, where there was an opportunity we put those on the -- on
the list as well. So, I'm going to run through them quickly and -- yeah. And time for
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questions at the end. So, again, Five Mile pathway. This is the square mile where the
wastewater treatment plant is, from Black Cat to Ten Mile, and this has been kind of a
sleepy area for a while where we wanted to get through that pink pathway line that you
see, but just had owners that weren't really moving and didn't want to make changes , so
-- but that's changed a lot recently where a couple of stretches of pathway are now
conditioned through developing properties and we would like to take on the rest of that.
Once we connect this stretch -- and, again, our trailhead is over here, so it's even better
and, then, on beyond is the Oaks and we actually -- there is a lot of pathway there and
there is a great connection plan to the new high school. So , this is a key mile or most of
a mile to really get us out a long ways to the west.
Johnson: Mr. Mayor. Pardon the interruption. We are getting -- I'm getting tons of e-
mails from staff. They cannot hear. It's cutting in and out.
Warren: Sorry.
Johnson: I know it's awkward to speak directly into it.
Warren: Okay.
Johnson: So, just -- yeah, if you can do that hopefully we can correct it, but it seems like
it's just -- it's natural movement.
Warren: Okay. So, I will try to be more robotic. The Creason Lateral -- this is north of
8th Street Park and I have actually gotten several calls about this one, that we have some
existing pathway and people want to be able to connect to Bud Porter, which is a pretty
prominent stretch and gets us to the system at large. So, we have identified an HOA
parcel and actually talked to the homeowners. They seem interested. We need a
crossing of the Creason Lateral there, so that's another project that gets us some big
gains in terms of connecting to the system at large. So, Linder Road is one of our key
connections north as identified on the master plan. Some of this stretch of pathway is
already conditioned. I think this is Winco over here. We would like to get from Cayuse
Creek, which is part of our Meridian loop route, as far north as the improvements have
happened. And, again, with Locust Grove. It's another priority connection north. There
is sidewalk quite a bit of the way. Not our ten foot standard pathway. So, to pick up the
stretches that aren't already there down on McMillan there is just a bit of a missing piece.
It's a single owner of two parcels. It really looks like it needs finishing. We have some
new pathway that we built last year right here along the Lemp Canal, so a few more pieces
there. Is that any better? Can you tell? Meridian High School is one where along the
Nine Mile Creek we have easement and permission to go. So, that's -- that's on the list
just to enhance walkability. There is also some development happening up here. We
should get as close to -- whatever's north of Pine. I'm not remembering right. Cherry.
Thanks. Okay. Still along the Five Mile pathway. This is kind of a project that cropped
up. The Woodbridge neighborhood near by number eight. They currently do have a
gravel pathway along the Five Mile Drain. It's a lot of maintenance time and money that
they would like to sign over to us in the form of an easement. Let us do it as a project.
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There is a bit of a pathway up north here at Locust Grove and Franklin. We have some
pathway being conditioned. So, we have got a really good start to getting us all the way
to Eagle Road and we think some likely permissions and cooperation. Number nine. The
Tuscany playground pathway connection is going to happen from the Tuscany playground
through a public works site. They were actually conditioned before my time to build
pathway and dedicate an easement and they dedicated the easement. There wasn't
really any great connectivity at the time, so they didn't build it. But this is one that we are
going to design and make happen. And, then, some improvements to connect north and
south, specifically this crossing. This is a bit of an intersection of irrigation channels and
it's less complicated than it was, but it's going to require some engineering. I think it's a
crossing that in the past we have thought, well, maybe not going to get that and I think
that it would be so key and with this push like that's when it would really make a difference.
It gets us down the Ten Mile and, then, there is a lot of pathway conditioned further on,
gets us into south Meridian connectivity and, then, chances to get -- to go west over to
Discovery Park and up to the Y. So, my apologies for the difference in graphics and some
of these are late breaking. This is a situation where , again, in the DA a developer was
conditioned to provide a pedestrian bridge and pathway is being provided as well and --
but what we didn't have was a pathway or an outflow from the bridge. So , the bridge kind
of didn't go anywhere and that's just a short piece, 80 or a hundred feet, that we -- we
need to get on the list of connections to make and, lastly, south Meridian has been a focus
both of our pathways tour and just in general with development. There is quite a bit of
pathway conditioned already that's shown in orange. This is Lavender Heights. There is
a piece that we need to get us from -- I think it's Black Rock over to Lavender Heights
and, then, on down to Discovery Park and, then, from the Ten Mile to Eagle Road and
across and, then, on down through Hill Century Farm up to the YMCA. So, those are the
-- those are the dozen connections we have identified. There is a list. So , it doesn't -- I
think each and every project, you know, isn't necessarily anything very impressive in and
of itself and yet I think they are really key, because they will have a -- they will have a big
difference in terms of effect on overall connectivity, but it's kind of picky information, there
are a lot of them, so I wanted to give you a chance to look at them in just a bit more detail.
We will -- we will wait to get through the budget process and see how that goes and I will
stand for any questions.
Simison: Thank you, Kim. Council, any questions?
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: Thank you, Kim, for being here this evening. This was really informative. I
appreciated reading through this as well before the meeting. Just a couple of questions.
First has there -- has there been a conversation by the Parks Department about pursuing
some private funding for -- especially the small areas that -- that need connections, maybe
some sponsorship of some sort, like the public often does with -- with plazas and areas
of community gatherings? I'm wondering if there have been -- has been any conversation
of maybe pursuing some private sponsorships of those, you know, short segments. And
Meridian City Council Work Session
June 16, 2020
Page 12 of 17
-- and, then, also I'm -- when you -- when -- when you mention a section of the pathway
that's conditioned. I'm not exactly sure what that means.
Warren: Oh. Councilman Perreault, thank you for your questions. I will start with the last
one. A conditioned pathway like it's been very key for us to sit in on applications for new
development and to provide plan review, so that we can look at our pathways master plan
and say, you know, it impacts this development. Therefore, as a condition -- I apologize
for the shorthand, but this is good. As a condition of development you will be required to
build this pathway and there are usually some specifics and, then, there is another piece
of our -- of our puzzle. So, I'm sorry for not explaining that better earlier, but it will probably
continue to be shorthand. As for your question about private funding , I'm not aware that
that's been pursued, but I think it sounds like an exciting idea. I might defer to anyone in
the back who has anymore history with that than I do. Okay. Ye ah. I think it's a great
idea. I have had the sense that, yeah, we have been trying to innovate as you can -- or
as much as you can with these kinds of projects to see what would -- you know, how could
we get a little more push behind it or make things happen more quickly. For example, we
have -- rather than just asking people to donate pedestrian easements to grant them to
us, we have started paying, you know, an identified market value price for the land only
to -- to purchase them and so approaching someone and saying we would like to
purchase your easement has been useful to help, you know, people partner more readily
with us. So, we are making payments along the way, but that's a really interesting idea I
would like to explore or talk about further. Are there any other questions?
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Kim, is the Parks and Rec commission ranking those proposed new connections?
Warren: Councilman Borton, no, not -- they are not in any particular order that I'm aware
of. We have presented to them, but, you know, they are all good and we do that with
many of our projects, just sort of try to make them happen, but as the opportunities are
ripe for it I think we -- we tend to focus our efforts there, because some things we end up
waiting on just because we can't control.
Borton: Okay.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Mr. Mayor, Kim, I want to thank you and Director Siddoway for hosting the park
commission and -- and me as parks liaison on a bike ride last Wednesday night and the
Mayor joined us and I only took two days from my rear end to recover, but it was a nice
long, leisurely ride and looking at -- at the pathway system there in south Meridian, we
started in Tuscany and went everywhere. But my question is there were some segments
Meridian City Council Work Session
June 16, 2020
Page 13 of 17
that we saw there like an unannexed portion where there is not even a sidewalk and yet
there is two crucial pathway systems that you have to go out in the street access. How
-- if -- if those become available how do we -- just a short segment, do you have the
flexibility to grab those if the opportunity arises? You got the 12 priority projects, but if
something like that comes available or somewhere else that's very small, but significant,
how is your flexibility?
Warren: Councilman Hoaglun, I would like to think we would have that. I -- I know Mike
had an idea the other day about budget -- and, then, some amendments, as opposed to
-- we can always figure everything out per the standard process, you know, at the
beginning of the year or we -- we may come back to you and say this has emerged and
we feel like it's a need. I think there is some that actually wasn't on this list , like I said,
changes like the Meridian Road where we went across the dirt and, then, found a
wonderful pathway. You know, where we could get on the list and that was probably a
reasonable one to approach ACHD or ITD I guess to get some right of way. For the county
properties maybe just wait until the roadway is widened and improve that seems the most
likely. But, yeah, we would -- we would likely come to you if we saw an opportunity. There
is one I won't speak to today, but I -- I kind of have on a back burner that would be an ask,
would be this is an opportunity. We don't want to miss it. What do you think.
Hoaglun: Mr. Mayor, just a follow up to comment on that. Yeah. I think, you know, when
you see this list there -- it's a good list, it's been vetted, these are fantastic projects, but
there will be opportunities that pop up from time to time as listening to the parks
commission and as they go through these things that we might have budget amendments
show up and we know that's a priority for us, but, yeah, there are -- there are things out
there that are really appealing and really would help immensely of we are able to make
these connections. So, appreciate all the work you guys do and making that happen and
keeping us up to speed on it. It's -- it's a great thing.
Warren: Thank you, Councilman. It's -- it's good work.
Simison: And if I could just add -- because I have been out on my bike three times on the
pathways over the last month and two of the three I came back with goat heads. So, I
have had a --
Warren: Mayor, pardon?
Simison: Oh, I'm sorry. I have had goat heads in my tires. But my point is you got to get
out and ride them to understand them I think is an important part and I think it will also
help you identify where problems exist. One of the things that's like not on this is when
you -- to Councilman Hoaglun's point, you cross Meridian Road there at Victory and as
an aside there is no pedestrian ramp or access to -- so, you either got to force people out
against the road or, you know, get off your bike and walk through an unimproved area,
but those are little things, but they matter -- not only the pathways, but for people on
wheelchairs or pushing strollers or other things, but until you get out there and do it you
don't see them. Little things, though, can make a huge difference in impact and I think
Meridian City Council Work Session
June 16, 2020
Page 14 of 17
even from our Parks Department, you know, it has been, what, ten to 12 years since we
looked at that connection in Tuscany over several things and the parks director is like, oh,
wow, they -- we built that. It's now down below grade. We could actually make that
connection more plausible compared to when they used to have to do a 20 foot above
ground structure to get over it. So, until you get out and you see them it's hard to get a
good understanding about what type of investment might be needed to make big or little
changes.
Warren: Good comments, Mayor. I appreciate those.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: In this review did you happen to look at the pathways in relationship to the
schools and seeing how well those pathways are connected to school s specifically?
Warren: Councilman Perreault, the schools are definitely on the map when I review
applications and look at pathways. I think specifically, you know, we are making that one
link to connect the pedestrian bridge to get residents to Franklin and to get the permanent
residents down to the elementary school and I knew that we have looked really carefully
at pedestrian access as pertains to the new Owyhee High School. It's probably less of a
-- it's certainly important, but may not fall as much under the pathways as the sidewalks
and walkability. So, it's certainly important and some projects really are trying to make
that happen. Others it's -- it's a factor and less predominant. Does that answer your
question?
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Thank you very much for presenting. I think it's great. Yeah. This is kind of our
-- our community amenity. We don't have the foothills, but we have a great pathway
system. It's amazing. It's a crown jewel of Meridian. I want to make sure we are doing
everything we can to promote it, get the word out, get the maps out, people can adopt it
and make good use of it. So, any updates on sort of the marketing of the pathways or
where people can get maybe a quick plug on where people can get a map to use the
pathways even more if you are not already.
Warren: Councilman Strader, I think you make a very good point and it has been a goal
since I have been here to improve maps. We have some great GIS staff I'm working with.
So, online we are working to get them, you know, as current as possible, but in terms of
a take along, that might be something to look at. I know we have talked about -- we have
done a lot of work in looking at specific routes, where is the Meridian loop and how can
we identify that on a map. It may not feel particularly loopy and contiguous in person, but
knowing it's there I think gives you a different kind of mental structure to regard the system
Meridian City Council Work Session
June 16, 2020
Page 15 of 17
and we did, we examined routes along the Ridenbaugh in various places just to the -- bit
by bit. So, I think that -- and we talked about is there a way to provide that route
information to Google Earth. I know that came up as something that was a pretty exciting
possibility, just so that if you -- you tuned in online you might see what came up as part
of Meridian's system and I think the trailhead is another -- when we open another
opportunity to -- to try to celebrate identity and visibility. So, I have a lot of ideas. We are
working with the arts people. We talked about striping the pathway and it could be just a
regular yellow line, it could be a yellow line with this yellow star occasionally, whatever it
is, I think something that in the spots where you kind of lose the pathway for now to be
able to see up ahead I think just in terms of branding that could be -- we have a lot of
ideas. We haven't really done anything formal. I think we are waiting for some of these
projects maybe to complete and drop, although I do really -- if I get the chance, you know,
so --
Strader: Thank you.
Warren: Thanks.
Simison: Council, any further questions?
Perreault: Mr. Mayor, just one more.
Simison: Council Woman Perreault.
Perreault: Thank you. The last time that Steve presented before us I believe he
discussed or shared with us that the city is in the process of mapping out HOA pathways,
private pathways, and how it integrates with the public pathways and to get like an
overview of the percentage of actual, you know, private versus public and the real true
walkability around our city. Just wondering if there is any updates on how that's going.
Warren: Thank you, Councilman -- pardon me, I may get -- Perreault.
Perreault: It's Perreault. That's right.
Warren: I know that I -- I do work fairly closely with Brian in Community Development and
he's great in terms of walkability and so the sidewalks layer is something I think I turned
on for our pathways tour map. So, I have access to that information. I'm not smart in the
analysis of that. I guess we are working to -- for a while we had data that, you know, was
visible lines on a map, but didn't have good information associated with it and that's
getting much better, so that we will be able to quickly do inquiries, you know, what is city
owned, what is not, what is this route. We are -- we are getting there. It's definitely an
objective. It's coming along. I say all the time this is not really a big city, but it's 31 square
miles, so it's kind of big. Yeah. So, we are running to keep up. Thanks.
Simison: Council, anything else? All right. Thank you very much.
Meridian City Council Work Session
June 16, 2020
Page 16 of 17
Warren: Thank you.
Item 6: Executive Session for the specific purpose of deliberating on a labor
contract offer or to formulate a counteroffer as permitted under
Idaho Code Section 74-206A(1)(a)
Simison: Council, we have reached Item No. 6 on the agenda. Do I have a motion?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we move into Executive Session -- Executive Session per Idaho Code
Section 74-206(a)(1)(a).
Hoaglun: Mayor, second the motion.
Simison: I have a motion and a second to go into Executive Session. Ask the clerk to
call -- if there is no discussion on the motion ask the clerk to call the roll.
Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (5:22 p.m. to 6:03 p.m.)
Simison: Council, do I have a motion?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we come out of Executive Session.
Hoaglun: Second the motion.
Simison: I have a motion and a second to come out of Executive Session. All those in
favor signify by saying aye. Those opposed nay. The ayes have it.
MOTION CARRIED: ALL AYES.
Bernt: Mr. Mayor?
Meridian City Council Work Session
June 16,2020
Page 17 of 17
Simison: Councilman Bernt.
Bernt: I move that we adjourn the meeting.
Hoaglun: Second the motion.
Simison: I have a motion and a second to adjourn the meeting. All those in favor signify
by saying aye. Opposed nay. We are adjourned.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 6:03 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 23 / 2020
Mayor, Robert E. Simison DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 23,2020— Page 21 of 216
C-/WE I� I ITEM SHEET
Council Agenda Item -A.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Meeting Details
Meridian City Council Meeting Agenda June 16,2020— Page 3 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.A.
Presenter:
Estimated Time for Presentation: 0
Title of Item -Approve Minutes of June 9, 2020 City Council Work Session
ATTACHMENTS: AM
Meeting Minutes Minutes 6/12/2020
Meridian City Council Meeting Agenda June 16,2020— Page 4 of 223
Meridian City Council Work Session
June 9,2020
Page 20 of 20
6-16-2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 16,2020— Page 24 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.13.
Presenter:
Estimated Time for Presentation: 0
Title of Item -Approve Minutes of June 9, 2020 City Council Regular Meeting
ATTACHMENTS: AM
Meeting Minutes Minutes 6/12/2020
Meridian City Council Meeting Agenda June 16,2020— Page 25 of 223
Meridian City Council
June 9,2020
Page 50 of 50
Simison: Council Woman Perreault.
Perreault: If the Council Members are present at the dais and we have the Zoom meeting
up on our screens is it -- it's going to be essentially the same for us where we will be
looking at the presentation on our computer screen in the Zoom meeting format. There
won't be separate presentation screens from -- from the video screens?
Nary: They will be up on the video screens in the room, too.
Perreault: Okay. That -- okay.
Simison: Council, any other items under future meeting topics? If not, do I have any
other motion for the evening?
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adjourn the meeting.
Hoaglun: Second the motion, Mr. Mayor.
Simison: I have a motion and a second to adjourn the meeting. Is there any discussion
on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are
adjourned.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 8:42 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 16 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 16,2020— Page 75 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.C.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Baraya Subdivision No. 4 Sanitary Sewer Easement
ATTACHMENTS:
Easement Exhibit 6/12/2020
Meridian City Council Meeting Agenda June 16,2020— Page 76 of 223
ADA COUNTY RECORDER Phil McGrane 2020-073858
Project Name(Subdivision): BOISE IDAHO Pgs=5 CHE FOWLER 06/17/2020 02:41 PM
Saraya Subdivision No. 4 CITY OF MERIDIAN, IDAHO NO FEE
Sanitary Sewer]Easement Number:
Identify this Easement by sequential number if Project
contains more than one sanitary sewer casement.
(See Instructions for additional information).
SANITARY SEWER EASEMENT
THIS Easement Agreement, made this 16th day of Tune � 20 20 between Development, Inc
("Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer
over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee,with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees,brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein.
Sanitary Sewer Easement REV. 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 77 of 223
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-
way and easement hereby granted shall become part of, or lie within the boundaries of any
public street, then, to such extent, such right-of-way and easement hereby granted which lies
within such boundary thereof or which is a part thereof, shall cease and become null and void
and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and
possessed of the aforementioned and described tract of land, and that Grantor has a good and
lawful right to convey said easement, and that Grantor will warrant and forever defend the
title and quiet possession thereof against the lawful claims of all persons whomsoever.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,
assigns,heirs,personal representatives,purchasers, or transferees of any kind.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR:
Challenger Development,Inc. 2
C:��
Corev Barton, Presl e
STATE OF IDAHO )
) ss
County of Ada )
This record was acknowledged before me on date) by ore ( ✓'}c1i1
(name of individual), [complete the following if si ning in a representative ca acity, or strike
the following if signing in an individual capacity] on behalf of Challenger Development,Inc
(name of entity on behalf of whom record was executed), in the following representative
capacity: President (type of authority such as officer or trustee)
(stamp) l _,
> y Notary Signature
My Commission Expires:
•
OF t
�f!!1!!l1S01191�'4
Sanitary Sewer Easement REV. 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 78 of 223
GRANTEE: CITY OF MERIDIAN
Robert E. Simison, Mayor
Attest by Chris Johnson, City Clerk
STATE OF IDAHO, )
: SS.
County of Ada )
This record was acknowledged before me on 6-16-2020 (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk,respectively.
(stamp)
Notary Signature 3-28-2022
My Commission Expires:
Sanitary Sewer Easement REV. 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 79 of 223
EXHIBIT,A
DESCRIPTION FOR
MERIDIAN SEWER AND WATER MAIN EASEMENT
BARAYA SUBDIVISION NO. 4
A portion of the NW 1/4 of the NE 1/4 of Section 15, T.3N., RAW., B.M., Ada County,
Idaho more particularly described as follows:
Commencing at the E1/16 corner of said Section 15 from which the N1/4 corner of
said Section 15 bears North 89°15'23" West, 1320.35 feet;
thence South 30°06'31" West, 1,368.90 feet to the REAL POINT OF BEGINNING;
thence South 00°44'44" West, 77.58 feet;
thence North 89032'47" West, 25.00 feet;
thence North 00°44'44" East, 52.39 feet;
thence 35.94 feet along the arc of a curve to the left, said curve having a radius of
73.00 feet, a central angle of 28012'41" and a long chord which bears North 45°22'55" East,
35.58 feet to the REAL POINT OF BEGINNING.
�GENS
7729
If
NX
OF10
CRY G.CP
Meridian City Council Meeting Agenda June 16,2020— Page 80 of 223
1/4_S.10 _ _ _ _ W. FRAN_K_LIN RD. E1/16 S.10
S.15 S89'15'23"E 13_20.35' S.15
BASIS OF BEARINGS
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2 10 40
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SCALE: 1 = 20' BLOCK 12 0 15
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25.00'
LINE TABLE
LINE LENGTH BEARING 15
L1 1368.90 S30'06'31"W
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CURVE TABLE 0
CURVE RADIUS LENGTH CHORD DIST. CHORD BRG. DELTA 772
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�C014Y G.CN
uh N.♦19-= Y 1 2020 2:25:45 PM
IDAHO EXHIBIT _ DRAWING FOR JOB NO.
MERIDIAN SEWER MAIN EASEMENT 19-028
SURVEY 80 SE,1DAH0 W.EMERALD 4 SHEET N0.
(08)64"5 0 s370 B A R A YAQQ��TT}SUBDIVISION
�U B D I VI S I�OQtNy,� DWG. DATE
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GROUP, LLC Meridian tyCouncil4�AC� j��A r 1 M�R1Ut ADA0 TY 1(7A '3N., RAW, B.M. 5/21/20 0
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.D.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Lavender Heights Sanitary Sewer and Water Main Easement No. 1
ATTACHMENTS: JIM Am
loa
Easement Exhibit 6/9/2020
Meridian City Council Meeting Agenda June 16,2020— Page 82 of 223
ADA COUNTY RECORDER Phil McGrane 2020-073859
Project Name(Subdivision): BOISE IDAHO Pgs=8 CHE FOWLER 06/17/2020 02:41 PM
CITY OF MERIDIAN, IDAHO NO FEE
'Sanitary Sewer&Water Main Easement Number:
Identify this Easement by sequential number if Project
contains more than one easement of this type
iSee instructions for additional informahon
SANITARY SEWER AND WATERI E E T
THIS Easement Agreement (this "Agreement"), is made effective this 16thdate of June
2020 (the "Effective Date"), between Donald J. Baumgartner and ,Kathi R. Baumgartner,
husband and wife ("Grantor"), and the City of Meridian, _an Idaho Municipal Corporation
("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer and water main
right-of-way across the premises and property hereinafter particularly bounded
and described; and
WHEREAS, the sanitary sewer and water is to be provided for through the
underground pipelines to be constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time
to time by the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the
Grantor, and other good and valuable consideration, the Grantor does hereby
give, grant and convey unto the Grantee the right-of-way for an easement (the
"Easement") for the operation and maintenance of sanitary sewer and water
mains over and across the property more particularly described and depicted on
Exhibit A, attached hereto and made a part hereof (the "Easement Area").
The Easement hereby granted is for the purpose of construction and operation of
sanitary sewer and water mains and their allied facilities, together with their
maintenance, repair and replacement at the convenience of the Grantee; with the
free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said Easement and right-of-way unto the said
;.Grantee, its successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties
hereto, that after making repairs or performing other maintenance, Grantee shall
restore the Easement Area and adjacent property to that existent prior to
undertaking such repairs and maintenance. _However, Grantee shall not be
responsible for repairing, replacing or -restoring anything placed within the
Easement Area described in this Agreement that was placed there in violation of
the Easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be
placed any permanent structures, trees, brush, or perennial shrubs or flowers
SANITARY SEWER AND WATER EASEMENT—1
Meridian City Council Meeting Agenda June16,2020— Page 83 of 223
within the Easement Area, which would interfere with the use of the Easement,
for the purposes stated herein.
THE GRANTOR COVENANTS AND AGREES with the Grantee that should any
part of the Easement Area hereby granted become part of, or lie within the
boundaries of any public street, then, to such extent, such Easement hereby
granted which lies within such boundary thereof or which is a part thereof, shall
cease and become null and void and of no further effect and shall be completely
relinquished by Grantee.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully
seized and possessed of the aforementioned and described tract of land, and
that Grantor has a good and lawful right to convey said Easement to Grantee,
and that Grantor will warrant and forever defend the title and quiet possession
thereof against the lawful claims of all persons whomsoever against Grantee.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's
successors, assigns, heirs, personal representatives, purchasers, or transferees
of any kind.
[end of text; signatures to follow]
SANITARY SEWER AND WATER EASEMENT—2
Meridian City Council Meeting Agenda June 16,2020— Page 84 of 223
IN WITNESS WHEREOF, the said parties have hereunto subscribed their signatures as
of the Effective Date
GRANTOR:
DONALD J. BAUM ARTNER
Date: U I 2ZVU
�. , lee
KA HI R. BAUMGART
Date: 1 4-cam
ACKNOWLEDGMENT
STATE OF IDAHO )
ss.
County of 5
On this!B day ofLM 20 , before me, the undersigned, a Notary
Public in and for said state, personally appeared and Kathi R.
Baumgartner, husband and wife, known or identified to executed the
instrument, and acknowledged to me that they executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
STEPHANIE BUSE
COMMISSION#16533
NOTARY PUBLIC Notary Public for Idaho
STATE OF IDAHO Residing at: Boise, ID
MY COMMISSION EXPIRES 08/31=0 My commission expires:August 31, 2020
SANITARY SEWER AND WATER EASEMENT-3
Meridian City Council Meeting Agenda June 16,2020— Page 85 of 223
ACKNOWLEDGMENT
STATE OF IDAHO )
) ss.
County of
On this day of 20 re me, signed, a Notary
Public in and for said state, per ally appeare Donald J. Baumgartner d—+(- +-�t.!P
Ballmg.adnpr, husband and wife, known or identified t be the o executed the
Instrument, and acknowledged to me that they executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed icial seal the
day and year in this certificate first above written.
STEPHANIE BUSE Notary Public for Idaho
COMMISSION#16533
NOTARY PUBLIC Residing at Boise,ID
STATE OF IDAHO M commission expires:August 31,2020
MY COMMISSION EXPIRES 08i3tl2020 y p
SANITARY SEWER AND WATER EASEMENT-3
Meridian City Council Meeting Agenda June 16,2020— Page 86 of 223
GRANTEE:
CITY OF MERIDIAN,
an Idaho municipal corporation
By:
Robert E. Simison,Mayor
Date: 6-16-2020
Attest:
Chris Johnson, City Clerk
Date: 6-16-2020
ACKNOWLEDGMENT
STATE OF IDAHO )
ss.
County of Ada )
On this 16th day of Tune 2020 before me, the undersigned, a Notary
Public in and for said state, personally appeared Robert E. Simisonand Chris Johnson, known or
proved to me to be the Mayor of the City of Meridian, and City Clerk of the City of Meridian,
respectively, the persons whose names are subscribed to the foregoing instrument, and
acknowledged to me that they executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year in this certificate first above written.
Notary Public for Idaho
Residing at Meridian, Idaho
My commission expires: 3-28-2022
SANITARY SEWER AND WATER EASEMENT—4
Meridian City Council Meeting Agenda June 16,2020— Page 87 of 223
EXHIBIT A
PROPOSED LAVENDER HEIGHTS SUBDIVISION
SEWER AND WATER EASEMENT EXHIBIT
LOCATED IN THE SE 1/4 OF THE SW 1/4 OF SECTION 32, T.3N., R.1 E., BM.
31 32 ADA COUNTY, IDAHO
1/4 C 1/4
�NPL LANDS
S TE �
"`U - AREA = 11104 SF
12 ill 18 � 0.255 ACRES
—
��yTTF S89°49'51"E
\�Q3
CD113. o
N -- 3 N O� ,� \�V
z N �JO N89'49'51"W� C2� �C4 L4
113.59' n
LLJm I �� N46'41'53"W - Lt J
�� 79.65
o �� LINE TABLE POINT OF BEGINNING
CD
m z �� LINE # LENGTH DIRECTION00
00
Ll 26.32' N89'49'51"W I N
w
J�J L2 30.00' NO'07'01"E No
L3 79.65' S46'41'53"E o
CO z
L4 26.34' S89'49'51"E a�
cfl
0
L5 30.00' S0'12'02"W
fy- Ld
CURVE TABLE o
CURVE # LENGTH RADIUS DELTA BEARING CHORD o
z
~ C1 86.57' 115.00' 43'07'58" N68'15'52"W 84.54'
p C2 63.99' 85.00' 43'07'58" N68'15'52"W 62.49' I
C3 86.57' 115.00' 43'07'58" S68'15'52"E 84.54'
C4 63,99' 85.00' 43'07'58" S68'15'52"E 62.49'
31 32 A E. LAKE HAZEL RD. W 1/16 32 1/4
6 5 S89'57'01"E 1331.91' S89'58'24"E 1331.96 5
0 125 250 500
ind
� —Land Surveying and Consulting
231 E.51 H ST..STE.A
MERIDIAN,ID 83642
(208)288-2040 (208)288-2557 fax
wmv.landsoluWns biz 108 t;0. 17-5
EXHIBIT B
Legal Description
Sewer and Water Easement
Proposed Lavender Heights Subdivision
A parcel of land located in the SE '/4 of the SW '/4 of Section 32, Township 3 North, Range 1
East, Boise Meridian, Ada County, Idaho, more particularly described as follows:
Commencing at an Aluminum cap monument marking the southwest corner of said Section 32,
from which an Aluminum cap monument marking the northwest corner of the SW '/4 of said
section bears N 0032'17" W a distance of 2700.11 feet;
Thence S 89°57'01" E along the southerly boundary of said SW'/4 a distance of 1331.91 feet to
a 5/8 inch iron pin monument marking the southwest corner of the SE '/4 of said SW%;
Thence S 89058'24" E along the southerly boundary of said SE 1/4 of the SW '/4 a distance of
1331.96 feet to an Aluminum cap monument marking the southeast corner of said SW'/4;
Thence along the easterly boundary of said SW '/4 N 0012'02" E a distance of 1069.18 feet to
the POINT OF BEGINNING;
Thence leaving said boundary N 89°49'51" W a distance of 26.32 feet to a point of curvature;
Thence a distance of 86.57 feet along the arc of a 115.00 foot radius curve right, said curve
having a central angle of 43'07'58" and a long chord bearing N 68o 15'52"W a distance of 84.54
feet to a point of tangency;
Thence N 46041'53" W a distance of 79.65 feet to a point of curvature;
Thence a distance of 63.99 feet along the arc of an 85.00 foot radius curve left, said curve
having a central angle of 43007'58" and a long chord bearing N 68015'52"W a distance of 62.49
feet to a point of tangency;
Thence N 89049'51" W a distance of 113.59 feet to a point;
Thence N 0007'01" E a distance of 30.00 feet to a point;
Thence S 89049'51" E a distance of 113.62 feet to a point of curvature;
Thence a distance of 86.57 feet along the arc of a 115.00 foot radius curve right, said curve
having a central angle of 43007'58" and a long chord bearing S 68°15'52" E a distance of 84.54
feet to a point of tangency;
Thence S 46041'53" E a distance of 79.65 feet to a point of curvature;
Thence a distance of 63.99 feet along the arc of a 85.00 foot radius curve left, said curve having
a central angle of43°07'58" and a long chord bearing S 68015'52" E a distance of 62.49 feet to
a point of tangency;
Lavender Heights Subdivision
Lijr J: !nd Su1'ry g and nd'�Jf;�9 Cffsi e Right-of-Way
Land Sue In Consulting
Job No. 17-55
Page 1 of 2
Meridian City Council Meeting Agenda June 16,2020— Page 89 of 223
Thence S 89049'51" E a distance of 26.34 feet to a point on the easterly boundary of said SW
'/4 of Section 32;
Thence S 0012'02" W along said boundary a distance of 30.00 feet to the POINT OF
BEGINNING.
This parcel contains 11,104 SF (0.255 acres) more or less.
S�O\A L A N,S
Clinton W. Hansen, PLS ��S T E p
Land Solutions, PC
May 13, 2020
11(118 ox
A G' 1'�'�G '.T
�j 9TF O F SOP CD
tiToN W NPR
J xa Lavender Heights Subdivision� Osite Right-of-Way
Land Surveying anndd Off site
.Job No. 17-55
Page 2 of 2
Meridian City Council Meeting Agenda June 16,2020— Page 90 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.E.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Linder Village Water Main Easement No. 1
ATTACHMENTS:
loa
Easement Exhibit 6/12/2020
Meridian City Council Meeting Agenda June 16,2020— Page 91 of 223
Project Name(Subdivision): ADA COUNTY RECORDER Phil McGrane 2020-073862
Linder Village BOISE IDAHO Pgs=6 NIKOLA OLSON 06/17/2020 02:43 PM
CITY OF MERIDIAN, IDAHO NO FEE
Water Main Easement Number: 1
Identify this Easement by sequential❑umber if Project contains
more than one Water Main easement.
(See Instructions for additional information).
WATER MAIN EASEMENT
THIS Easement Agreement, made this 16th day of June 20 20 between DWT INVESTMENTS
LLC and THE THOMAS W. TOMLINSON ADMINISTRATIVE TRUST UNDER THE TOMLINSON
FAMILY TRUST DATED 4/7/1982 (collectively"Grantor"), and the City of Meridian, an Idaho Municipal
Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property
hereinafter particularly bounded and described; and
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the
Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good
and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the
right-of-way for an easement for the operation and maintenance of water mains over and across the
following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of water mains and
their allied facilities, together with their maintenance, repair and replacement at the convenience
of the Grantee,with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after
making repairs or performing other maintenance, Grantee shall restore the area of the easement
and adjacent property to that existent prior to undertaking such repairs and maintenance.
However, Grantee shall not be responsible for repairing, replacing or restoring anything placed
within the area described in this easement that was placed there in violation of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this
easement, which would interfere with the use of said easement, for the purposes stated herein.
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way
and easement hereby granted shall become part of, or lie within the boundaries of any
Water Main Easement Version 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 92 of 223
public street, then, to such extent, such right-of-way and easement hereby granted which lies
within such boundary thereof or which is a part thereof, shall cease and become null and void
and of no further effect and shall be completely relinquished.
THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and
possessed of the aforementioned and described tract of land, and that Grantor has a good and
lawful right to convey said easement, and that Grantor will warrant and forever defend the
title and quiet possession thereof against the lawful claims of all persons whomsoever.
THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,
assigns, heirs, personal representatives, purchasers, or transferees of any kind.
IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their
signatures the day and year first herein above written.
GRANTOR: DWT Investm is LLC,by Brighton Corporation, Its Manager
By:
1 of
Rob rt L.Phillips, President
THOMAS W. OMLINSO ADMINISTRATIVE TRUST UNDER
THE TOM S N F T DATED 4/7/1982
By:
l/� ADav*v' / Turnbull,Co-Trustee
STATE OF IDAHO ) By. I4
Mark W.Lindsay,C -Trustee
:ss.
County of Ada )
This record was acknowledged before me orl _,2020,by Robert L.Phillips,President on behalf of Brighton Corporation in
the following representative capacity: Manager.
SHARI VAUGHAN
Notary Public-State of IdIL
ryPublicCommission Number 2018 STATE OF IDAHO ) My Commission Expires Jun ommission expires:
:ss.
County of Ada )
This record was acknowledged before me on LtAf, PL 2020,by David W.Turnbull,on behalf of Thomas W.Tomlinson Administrative Trust
Under the Tomlinson Family Trust dated 4/7/1982 the following representative capacity: Co-Trustee.
SHARIVAUGHAN
E
ry Public-State of 71da
ission Number 20181fflbtary ublic
STATE OF N 0 mission Expires Jun 1, 99,2& ission expires: 0�0 01
:ss.
County of
This record was acknowledged before me ortj Lt Af, �s 2020,by Mark W.Lindsay on behalf of Thomas W.Tomlinson Administrative Trust Under
the Tomlinson Family Trust dated 4/7/1982 the following representative capacity: Co-Trustee.
►4.r
SHARIVAUGHAN
Notary Public-State of Idaho Notary Public
Commission Number 20181002 My commission expires: tp
My Commission Expires Jun 1,2024
Water Main Easement Version 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 93 of 223
GRANTEE: CITY OF MERIDIAN
Robert E. Simison, Mayor
Attest by Chris Johnson, City Clerk
STATE OF IDAHO, )
. ss.
County of Ada )
This record was acknowledged before me on 6-16-2020 (date) by Robert E. Simison
and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City
Cleric, respectively.
(stamp)
Notary Signature
My Commission Expires: 3-28-2022
Water Main Easement Version 01/01/2020
Meridian City Council Meeting Agenda June 16,2020— Page 94 of 223
PROJECT NAME(Subdivision) January 8, 2020
Linder Village
8,807.08 Sq. Ft (0.202 Acres) Total
Page 1 of 2
Exhibit A
WATER MAIN EASEMENT NUMBER: 1
A parcel of land being a portion of the parcel described in General Warranty Deed Instrument No. 108136461,
as filed in the Ada County Recorder's Office, located in the NW1/4 NEIA of Section 25, Township 4 North,
Range 1 West,Boise Meridian, Ada County,Idaho,more particularly described as follows:
COMMENCING at the northeast Section Corner of Section 25,Township 4 North,Range 1 West,
monumented by a 3.5"Brass cap, (Corner Perpetuation and Filing Record Instrument No. 2017-072471),from
which the north quarter comer of said Section 25,Township 4 North,Range 1 West, monumented by a 2.0"
Aluminum cap,PLS 10729 (Corner Perpetuation and Filing Record Instrument No. 2017-072469),bears North
89°37'10"West, a.distance of 2669.44 feet;
Thence North 89'37'10"West, coincident with the north line of the NE1/4 of Section 25, a distance of 2669.44
feet to north quarter corner of said Section 25;
Thence South 00'32'16"West, a distance of 40.00 feet to a point on the southerly Right-of-Way line of US
20/26(Chinden Blvd), and the northwest corner of the parcel described in said General Warranty Deed; z
Thence South 00'32'16" West, coincident with the westerly line of said parcel, a distance of 516.05 feet to the
POINT OF BEGINNING;
Thence South 89°22'04"East,a distance of 97.79 feet;
Thence North 00°37'56"East, a distance of 11.53 feet;
1
i
Thence South 89°22'04"East, a distance of 20.00 feet; t
Thence South 00°3756"West, a distance of 11.53 feet;
Thence South 89°22'04"East, a distance of 25.30 feet;
Thence North 00°37'56"East, a distance of 50.00 feet;
Thence South 89°22'04"East, a distance of 20.00 feet;
Thence South 00°37'56"West, a distance of 50.00 feet;
Thence South 89°22'04"East, a distance of 2.17 feet;
Thence North 79°22'56"East,a distance of 26.03 feet;
Thence North 68°07'56"East, a distance of 91.73 feet;
3
Meridian City Council Meeting Agenda June 16,2020— Page 95 of 223
PROJECT NAME (Subdivision) January 8,2020
Linder Village
8,807.08 Sq. Ft(0.202 Acres) Total
Page 1 of 2
Thence North 56°52'56" East, a distance of 36.72 feet;
Thence North 68°07'56"East, a distance of 54.38 feet, to the westerly Right-of-Way line ofN. Fox Run Way, j
and the beginning of a non-tangent curve to the left;
Thence southeasterly along the arc of said curve to the left,coincident with said Right-of-Way line, an arc
distance of 20.10 feet, said curve having a radius of 179.50 feet, a central angle of 06°24'59", and a chord
bearing of South 27119'24"East a distance of 20.09 feet;
Thence South 68°07'56"West, a distance of 54.38 feet;
E
Thence South 56°52'56" West,a distance of 36.72 feet;
Thence South 68°07'56" West,a distance of 95.67 feet;
Thence South 79°22'56" West, a distance of 29.97 feet;
Thence North 89°22'04" West, a distance of 167.20 feet to the westerly line of said parcel;
Thence North 00°32'16"East, coincident with said westerly line, a distance of 20.00 feet to the POINT OF
BEGINNING.
The above described parcel contains 0.202 acres or 8,807 square feet,more or less.
Together with and subject to covenants, easements and restrictions of record.
The basis of bearings for this parcel is Grid North,Idaho State Plane Coordinate System.
Andrew Kem e P.L.S. License No. 11778
End of Descriptions /� /17
0d���OF eo��
i
F
k
{
Meridian City Council Meeting Agenda June 16,2020— Page 96 of 223
Exhibit B
SKETCH FOR LEGAL EXHIBIT
WATER MAIN EASEMENT No. 1
A PARCEL OF LAND BEING A PORTION OF THE PARCEL
DESCRIBED IN GENERAL WARRANTY DEED INSTRUMENT NO, 108136461
LOCATED IN THE NW114 NE114 OF SECTION 25, T. 4 N., R. 1 W., BOISE MERIDIAN,
ADA COUNTY, IDAHO
2020
POINT OF
COMMENCEMENT
WSECTIONCORNER NI/4CORNER US20f26(CENDENBLVD) NE SEC77ON CORNER
SECTION 25 SEC7701V 25 SEC77ON 25
N89'22'30"W 2669.58' N89'37'10"W 2669.44'
S00'32'16"W
40.00'
LINE BEARING DISTANCE
L1 S89'22'04"E 97.79'
L2 N00'37'56"E 11.53'
L3 S89'22'04"E 20,00'
L4 S00'37'56"W 11,53'
L5 S89'22'04"E 25.30'
L6 Nd0'37'56"E 50.00'
C
� L7 S89'22'04"E 20,00' 3
L8 S00'37'56"W 50.00'
N is
L9 S89'22'04"E 2.17' k
3 — —
io 1-10 N79'22'56"E 26.03' Z
Ni L11 N68'07'56"E 91.73' NOT TO SCALE
0
�NpL LANpS o
G,S T ZRCL
�o�i,QLtn
11778 0 f0.202 Ac.
8,807.08 s.f. N68'07'56"E C1
54.38' A= 006'24'59"
q F OF � N56'52'56"E T= 10.06'
W MQ L7 36.72' R= 179.50'
C1 L= 20.10'
1-3 L6 L8 Lt1 CH= S27'19'24"E
( 7 f L5 1-9 LC= 20.09'og z PPOINTOF L1 L2 L10
BEGINNING L4
N00'32'16"E
20.00' N89'22'04"W S68'07'56"W
167.20' S79'22'56"W S68'07'56"W 54,32'
95.67' S56'52'56"W
Wflpdkific 29 97 36.72'
2141 W.Airport Way,Ste 104
Boise,ID 83705
208-342-400
www.whpacific.00m
Meridian City Council Meeting Agenda June 16,2020— Page 97 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 35.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Final Order for Hensley Station No. 1 (H-2020-0050) by Northern Land
Development, LLC, Located at 462 N. Black Cat Rd.
&a -& A
ATTACHMENTS:
Description Ty loa
Order Findings/Orders 6/8/2020
Exhibit A Exhibit 6/8/2020
Exhibit B Exhibit 6/8/2020
Meridian City Council Meeting Agenda June 16,2020— Page 98 of 223
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: JUNE 9, 2020
ORDER APPROVAL DATE: JUNE 16, 2020
IN THE MATTER OF THE )
REQUEST FOR FINAL PLAT )
CONSISTING OF 39 BUILDING ) CASE NO. H-2020-0050
LOTS AND 2 COMMON LOTS ON )
3.43 ACRES OF LAND IN THE R-15 ) ORDER OF CONDITIONAL
ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT
HENSLEY STATION NO. 1 )
BY: NORTHERN LAND )
DEVELOPMENT, LLC )
APPLICANT )
This matter coming before the City Council on June 9, 2020 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of"PLAT SHOWING HENSLEY STATION SUBDIVISION NO.
1, LOCATED IN THE SW '/4 OF SECTION 10, T3N, R1W, B.M., CITY OF
MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE:
04/06/2020, by CLINTON W. HANSEN, PLS, SHEET I OF 4," is conditionally
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HENSLEY STATION NO. 1 —FP H-2020-0050
Page 1 of 3
Meridian City Council Meeting Agenda June 16,2020— Page 99 of 223
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated June 9, 2020, a true and
correct copy of which is attached hereto marked"Exhibit A" and by this reference
incorporated herein, and the response letter from Kent Brown, Kent Brown
Planning, a true and correct copy of which is attached hereto marked "Exhibit B"
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City's
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HENSLEY STATION NO. 1 —FP H-2020-0050
Page 2 of 3
Meridian City Council Meeting Agenda June 16,2020— Page 100 of 223
Please take notice that this is a final action of the governing body of the City of
Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the 16th day of
June , 2020.
By:
Robert E. Simison
Mayor, City of Meridian
Attest:
Chris Johnson
City Clerk
Copy served upon the Applicant,Planning and Development Services Divisions of the Community
Development Department and City Attorney.
By: Dated: 6-16-2020
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR HENSLEY STATION NO. I —FP H-2020-0050
Page 3 of 3
Meridian City Council Meeting Agenda June 16,2020— Page 101 of 223
EXHIBIT A
STAFF REPORT E
COMMUNITY DEVELOPMENT DEPARTMENT
HEARING 6/9/2020
Legend �.
DATE:
Iff Projeol Lacfl�iar
TO: Mayor&City Council R
R
FROM: Sonya Allen,Associate Planner mm�rn�
208-884-5533 � '1
SUBJECT: H-2020-0050
Hensley Station No. l RUT- M-E
LOCATION: 462 N. Black Cat Rd.,in the SW 1/4 of 1
Section 10,Township 3N.,Range 1 W. I 1
M1 W8
I. PROJECT DESCRIPTION
Final plat consisting of 39 buildable lots and 2 common lots on 3.43 acres of land in the R-15 zoning
district.
II. APPLICANT INFORMATION
A. Applicant:
Northern Land Development,LLC-2150 N. Canter Pl.,Eagle, ID 83616
B. Owner:
Same as Applicant
C. Representative:
Kent Brown,Kent Brown Planning-3161 E. Springwood Dr., Meridian,ID 83642
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat(H-2019-0120)in accord with the requirements listed in UDC 11-6B-3C.2.
In order for the proposed final plat to be deemed in substantial compliance with the approved
preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the
amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of
buildable lots and common open space are the same;therefore, Staff deems the proposed final plat to
be in substantial compliance with the approved preliminary plat as required.
The internal private streets were approved with the preliminary plat.
Page 1
Meridian City Council Meeting Agenda June 16,2020— Page 102 of 223
Note:Preliminary plat condition#A.3b required a total of 223 additional caliper inches of trees to be
provided on the site for mitigation based on the original inspection by the City Arborist of existing
trees on the site anticipated to be removed with development. Since that time, it's been determined
that more trees than originally anticipated are able to be retained reducing the calculation to 136
caliper inches required for mitigation—the landscape plan depicts an additional(68)2-inch caliper
trees as mitigation in accord with UDC standards (see letter from Landscape Architect in Section
V.C).
IV. DECISION
Staff recommends approval of the proposed final plat with the conditions noted in Section VI of
this report.
V. EXHIBITS
A. Preliminary Plat(dated: 10/7/2019)
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Meridian City Council Meeting Agenda June 16,2020— Page 103 of 223
B. Final Plat(dated: 4/6/20)
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Meridian City Council Meeting Agenda June 16,2020- Page 104 of 223
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Meridian City Council Meeting Agenda June 16,2020— Page 105 of 223
C. Landscape Plan(dated: 04/20/2020)
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Meridian City Council Meeting Agenda June 16,2020— Page 106 of 223
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Meridian City Council Meeting Agenda June 16,2020— Page 107 of 223
Jay Gibbons <gibbons@sbbgo_com> ■Sonya Allen;❑Kent Brown(kendkb@gmail.com) - 10:52AM
Hensley#1 FP-Tree Mitigation
0You replied to this message on 6I5f202010:52AM.
v
Sonya,
This email answers the questions regarding tree preservation and mitigation requirements on the referenced project. The condition of
approval on the final plat application spoke to a total of 223 caliper inches being removed. During the course of preparing plans for final
plat and construction,we have revised the Ian,lscaoe Jrawings. Per our current plan set,dated 4-20-2020,we indicate that we reduced the
number of existing trees being removed. Tr is nev,total:e:1 wires 136 caliper inches to be mitigated for. The landscape drawing 1-1.0 shows
required landscape calculations. These ca I cu lations for all required landscape buffers,parking Iots, pathways and open space show an extra
forty-one(41)2"calipertrees to be planted. An additional twenty-seven(27)2"caliper trees will be planted in residential yards above what
is required. This totals 68 additional trees being planted cn the project in excess of the minimum requirements. The proposed 68 trees
equate to 136 caliper inches which equaIsthe 136 caliper inches required to be mitigated.
We are saving an additional 321 caliper inches of existingtrees. These are not counted toward any required landscape requirements,they
are simply for the City's information of how many trees are in fact being saved. I hope that this message answers the City's questions
regarding satisfying the tree preservation/mitigation requirements as conditioned in the preliminary plat approval. Please let me know if
you have any questions or need additional information.
SOUTH
.ate BBGK&
1k a_GBBONS,PLA,ASLA
... . ..........E=tESDISP,ID-83795
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gihgWbFW ]Neirwmss.sbb90.C!0nV
Page 7
Meridian City Council Meeting Agenda June 16,2020— Page 108 of 223
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this development
(H-2019-0120; Development Agreement Instrument Number 2020-029370).
2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years
of the City Council's approval of the preliminary plat;or apply for a time extension,in accord
with UDC 11-6B-7.
3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Land Solutions stamped by Clinton W. Hansen, dated: 4/6/2020,
included in Section V.B shall be revised as follows:
a. Include the recorded instrument number of the existing City of Meridian water and sewer
easement on the face of the plat.
b. Note#8: Include the recorded instrument number of the Development Agreement(#2020-
029370).
c. Note#9: Include the recorded instrument number of the ACHD License Agreement.
d. Note#10: Include the recorded instrument number of the CC&R's.
e. Depict a 20-foot wide permanent dedicated buffer(measured from back of curb) for
landscaping on lots adjacent to W. Aviator Street in accord with UDC 11-313-7C.2.
Alternative Compliance was approved to UDC 11-3B-7C.2a to allow the street buffer along
Aviator to be located in a dedicated buffer on buildable lots rather than in a common lot.
f. Include a note stating that the Homeowner's Association will maintain the landscaping within
the 20-foot wide dedicated buffer along W. Aviator St.
g. Remove the existing 30' ingress/egress easement(Inst.No. 769777)depicted along the
southern boundary of the site (for access to Compass Public Charter School from Black Cat
Rd.) from the face of the plat as it has been released(Inst. #2019-089789).
A copy of the revised plat shall be submitted with the final plat for City Engineer signature.
5. The landscape plan prepared by South,Beck&Baird, dated 04/20/2020,included in Section V.C,
is approved as submitted.
6. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from
the United States Postal Service stating that the applicant has received approval for the location of
mailboxes. Contact the Meridian Postmaster, Sue Prescott,at 887-1620 for more information.
7. All fencing shall comply with the standards of UDC 11-3A-7C.
8. The existing structures on the site shall be removed prior to signature on the final plat by the City
Engineer.
9. Private streets are required to comply with the design and construction standards listed in UDC
11-317-4. All drive aisles shall be posted as fire lanes with no parking allowed; if curbs exist
next to the drive aisle(s),they shall be painted red.
10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or
development agreement does not relieve the Applicant of responsibility for compliance.
Meridian City Council Meeting Agenda June 16,2020— Page 109 of 223
B. Public Works
Site Specific Conditions:
1. A street light plan will need to be included in the Subdivision construction plan set.. Street light
plan requirements are listed in section 6-7 of the City's Design Standards. Type 1 streetlights
are required on N. Black Cat Road and streetlights are required on all other public roads.
2. The proposed dead-end water mainline in W. Santa Fe Lane must end in a hydrant,not a blow-
off as shown on the construction plans.
General Conditions:
3. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision;applicant
shall coordinate main size and routing with the Public Works Department,and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
4. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
5. All improvements related to public life,safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
6. Upon installation of the landscaping and prior to inspection by Planning Department staff,the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat.
8. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
9. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City.The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
Page 9
Meridian City Council Meeting Agenda June 16,2020— Page 110 of 223
11. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
12. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
13. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
14. Developer shall coordinate mailbox locations with the Meridian Post Office.
15. All grading of the site shall be performed in conformance with MCC 11-1-4B.
16. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill,where footing would sit atop fill material.
17. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
18. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
19. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer's expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor's work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
21. The applicant shall provide easement(s)for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20-feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian's standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement(on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted,reviewed, and approved prior to signature of the final plat by the City Engineer.
22. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
23. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
Meridian City Council Meeting Agenda June 16,2020— Page 111 of 223
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
24. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface
or well water for the primary source. If a surface or well source is not available,a single-point
connection to the culinary water system shall be required. If a single-point connection is
utilized,the developer will be responsible for the payment of assessments for the common areas
prior to development plan approval.
26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Page 11
Meridian City Council Meeting Agenda June 16,2020— Page 112 of 223
EXHIBIT B
From: kent brown
To: Sonya Allen
Cc: Adrienne Weatherly;Charlene Wav;Chris Johnson
Subject: Re: Hensley Station No. 1-FP H-2020-0050 Staff Report for Council on 6/9
Date: Monday,June 8,2020 10:09:54 AM
Attachments: image006.ong
image006.pnng
External Sender - Please use caution with links or attachments.
After reviewing the conditions of approval my clients are in agreement. Please place us on
the consent agenda
Kent Brown
On Fri, Jun 5, 2020, 11:00 AM Sonya Allen<sallennmeridiancity.org>wrote:
Attached is the staff report for the proposed final plat for Hensley Station#1. This item is
scheduled to be on the City Council consent agenda on June 9th. The meeting will be held at
City Hall, 33 E. Broadway Avenue,beginning at 6:00 pm. Please call or e-mail with any
questions.
Kent—If you are not in agreement with the provisions in the staff report, submit a written
response to the staff report to the City Clerk's office (cityclerk c&meridiancity.org) and me
by 3:00 pm the Thursday prior to the meeting and the item will be placed on the regular
agenda. If received after that time, the application will be placed on the regular agenda on
the next available Council meeting.
Thanks,
Sonya Allen I Associate Planner
City of Meridian I Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 Fax: 208-489-0578
B❑ua'lt.fo�Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law.
Meridian City Council Meeting Agenda June 16,2020— Page 113 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.G.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Production Services Agreement Between the City of Meridian and Amplified
Production Group for Concerts on Broadway Sound Production
MLMAN�� Am
ATTACHMENTS:
Descripti Tvaloa
Amplified Productions Agreement Agreements /Contracts 6/4/2020
Meridian City Council Meeting Agenda June 16,2020— Page 114 of 223
AMPLIFIED
PRODUCTION GROUP LLC
6707 S.Eisenman Rd,Suite 110,Boise,ID,83719
208-344-3981 Office
PRODUCTION SERVIC AGREEMENT
Contract entered into as of the 22nd day of April,2020 by arid between Amplified Production Group,
(hereinafter APG), and City of Meridian(hereinafter COM . The contract is for audio services supplied
by APG.
RECITALS:
WHEREAS COM wishes to have comprehensive audio equipment, service, and consultation available for
its Concerts on Broadway 2020 season; and WHEREAS 4 is experienced in providing audio
equipment and services for Live Event Concerts. NOW, TM7,REFORE, in consideration for the covenants
and promises herein and for other good and valuable consic ration the parties agree as follows:
1.0 Services: APG hereby agrees to provide compreh4 sive audio services to COM at each of three
(3)concerts, on August 29,2020, September 12,2020, and September 26,2020. COM agrees to
use APG as its exclusive supplier of audio equipm At rentals and services for the Concerts on
Broadway 2020 season.
2.0 Terms of the Contract: . By July 29, 2020, Prorp ter shall provide City with: 1)a completed
ACH Form, 2)a copy of a voided check, 3)a comp cted W-9 form, and 4)three (3) invoices in
the amount of one thousand nine hundred fifty dol s ($1,950.00)each for services to be
provided on August 29, 2020, September 12, 2020t and September 26, 2020. So long as all
documents are complete and received by July 29, 2 20, City shall pay APG in full,via direct
deposit, on the Wednesday prior to each concert(or August 26, 2020, September 9, 2020, and
September 23, 2020). If such documents are not received by July 29,2020, following APG's
provision of services at each concert in accordance vith this Agreement,APG shall provide COM
with an invoice for the amount of one thousand nin hundred fifty dollars($1,950.00) for services
provided at each concert,which invoice COM shall pay within thirty(30) days of receipt thereof.
Payment of all taxes and other assessments on such payment shall be the sole responsibility of
APG.
2.1 COM may, in COM's sole discretion,cane 1 one or more concerts, for any reason,
including, but not limited to, upon the orde or advice of a governmental agency related
to COVID-19 or other public health hazard If City cancels one or more concerts:
2.1.1.1 More than ten(10) days prior to the concert: This Agreement shall be void as to
that concert, and APG shall not be entitled to payment or any other benefit hereunder.
11.1.2 Within the ten (10)days preceding the concert: So long as APG is prepared to
provide services set forth in this Agree ent at the time,date, and place, and in
accordance with the terms set forth h r in, City shall pay APG in the amount set
forth herein.
Meridian City Council Meeting Agenda June 16,2020— Page 115 of 223
2.2 The price of$1,950 per concert does not include any additional backline needs requested
by the performers, or lighting equipment. These can be rented separately from APG.
3.0 COM Obligations:
3.1 Concert Details: COM agrees to provide: I)Contact information with the booked
performers and ample time to advance their udio needs 2)Power service of five 20amp
circuits 3) 1 meal ticket for audio crew.
3.2 Performance Space: COM shall provide performance space,which shall be an
outdoor, open, public venue.APG shall be s lely responsible for any and all measures
necessary to protect equipment and person rom damage due to weather and other
conditions that do or may exist.
4.0 APG Obligations:
4.1 Equipment: APG agrees to provide: 1)PA system and Digital Mixer for suitable audio
coverage for the venue 2)Microphones, Stai ids and up to 6 Stage Monitors for Musicians
3)One wireless microphone for the event MC.
4.2 Technician Labor: APG agrees to p qualified audio technicians to set-up,operate,
and tear down equipment for each concert.
5.0 Attornev Fees/Governing Law: In any action at law or equity arising out of the contract,the
prevailing party shall be entitled to an award of its reasonable attorney fees and costs. COM's
contract shall be construed and interpreted pursuant I o the laws of the state of Idaho.
City of Meridian A plifr d roducfian Group
Authorized by: AL thorized by:
Robert E. Simison M rc T. Wollam
Printed name:
Title: Mayor Date: 6-16-2020 Title: nl Date: �Z[�
2
Meridian City Council Meeting Agenda June 16,2020— Page 116 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.1-1.
Presenter: Karie Glenn
Estimated Time for Presentation: 0
Title of Item - Finance Department: Agreement Between the City of Meridian and
Drive Payments/Card Connect to Enter Into a Contract for Credit Card Payment Processing
Change of credit card processor from Gravity to DrivePayments in connection to customer transactions when
paying their utility bills for City of Meridian
ATTACHMENTS:
Memo to Council Cover Memo 6/8/2020
Contract Agreements /Contracts 6/8/2020
Merchant Services Guide Agreements /Contracts 6/8/2020
Meridian City Council Meeting Agenda June 16,2020— Page 117 of 223
City of Meridian
Purchasing Dept.
Memo
To: Chris Johnson, City Clerk
From: Karie Glenn, Utility Billing Manager
Date: 06/8/20
Re: June 16t" City Council Work Shop Agenda Item
The Finance Department respectfully requests that the following item be placed on the June
16t" City Council Work Shop Consent Agenda for Council's consideration.
Approval of Contract with DrivePayments. :
Drive Payme nts/Card Connect would replace our current credit card processor and
merchant services provider (Gravity Payments and Aurhoriz.net). Changing service
providers for credit card transactions will allow MUBS to upgrade the card readers
within the department as well as provide an anticipated savings of approximately
$10,000.00 per year in credit card fees.
Recommended Council Action: Approval and Signature of Contract Drive
Payments.
Thank you for your consideration.
• Page 1
Meridian City Council Meeting Agenda June 16,2020— Page 118 of 223
DrivePayments
Merchant Processing Application and Agreement
Please review the information below and sign if everything looks right. If you have any questions please contact your representative.
Setup Information
Sales Code Application Platform
VAL1011 North
Business Details
Contact Information
First Name Last Name
TBD TBD
Email Phone Number
tbd@meridiancity.org (208)888-8888
Business Information
NOTE: Failure to provide accurate information may result in a withholding of merchant funding per IRS regulations. (See Part IV,
Section A.4 of your Program Guide for further information.)
Business Legal Name
City of Meridian, ID
DBA Name Tax Filing Name
City of Meridian, ID City of Meridian ID
Tax Filing Method Tax ID(EIN)
X EIN SSN 7�f L1T� a a'15
Type of Ownership
X Government Individual/Sole Proprietor Limited Liability Company
Non-Profit Org Partnership Private Corporation
Public Corporation Tax Exempt
Stock Exchange(Only applicable for Public Corporations) Stock Ticker Symbol(NYSE or NASDAQ)
NYSE or NASDAQ X Other/Not Applicable
Industry(MCC) Business Description
4900- Utilities-Electric, Gas, Water, and Sanitary Utility payments for residents in the City of Meridian, Idaho.
Industry Options Business Start Date
Quasi Cash
Website Business Phone
wwa)•mtx-'k&Ran QAkA arc (2e8)886.88aa— - s8-LN 3�
Page 1 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A..Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 119 of 223
Business Address
Street Address 1
5 3 E -7r603
Street Address 2
City State
ZIP Country
C' 5U+� United States of America
Business Legal Mailing Address
Street Address 1 aa
-35 E �rot-�wa, f\q
Street Address 2
City State
i\)-P-r%&1&n M126 o
ZIP Country
Ci?JPLAa United States of America
Owner Information
Business Owner Information
Please provide the following information for each individual who owns, directly or indirectly, 25%or more of the equity interest of your
business.
First Name Last Name
1 acid i�.uN�,
Title
CEO x CFO COO LLC Member Owner
Partner President Secretary Treasurer Vice President
Ownership Percentage Personal Guarantee
g % Yes
SSN Date of Birth
Mobile Phone Email
-t•i 0.�a�z � i�r�di l�.n�.i{t�•arc
Residence Address
Street Address 1
Street Address 2
Page 2 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A. Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 120 of 223
City State
ZIP Country
United States of America
Additional Business Owner(1)
First Name Last Name
tCo�ci� Nl�:nr�
Ownership Percentage SSN
Date of Birth Mobile Phone
Residence Address
Street Address 1
Street Address 2
City State
ZIP Country
Additional Business Owner(2)
First Name Last Name
Ownership Percentage SSN
Date of Birth Mobile Phone
Residence Address
Street Address 1
Street Address 2
City State
ZIP Country
Page 3 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 121 of 223
Additional Business Owner(3)
First Name Last Name
Ownership Percentage SSN
Date of Birth Mobile Phone
Residence Address
Street Address 1
Street Address 2
City State
ZIP Country
Additional Business Owner(4)
First Name Last Name
Ownership Percentage SSN
Date of Birth Mobile Phone
Residence Address
Street Address 1
Street Address 2
City State
ZIP Country
Banking and Processing
Deposit and Withdrawal Bank Account
Bank Name Account Type
`k f-S' �nrs�o �. X Business Checking Savings
Routing Number Account Number
Page a o' I 1 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 122 of 223
Processing Volume
Average Monthly Card Volume Average Transaction Amount
$1400000 1 month $100
Product 1 Service Delivery Windows
On average, Products I Services are delivered in Mode of Transaction
X 0-7 Days 8-14 Days in Person %
15-30 Days 30+ Days Telephone 25 %
Online 75 %
Must total 100%
Equipment
New Orders
PRODUCT NAME NF;VVJFRK. FREQUENCY
CardPointe Gateway(RapidConnect North) Cardnet 1 - -
Menu build requested
Menu build requested
Menu build requested
Menu build requested
"Price does not include tax and shipping&handling.
Ship Equipment To
Ship To Attention Ship To Email
KNflt (�Xlmn 1,�1 n rn-cri�l i an C;�t� (31
Street Address 1
6 E, -6v'ON iv� 4\t lmu
Street Address 2
City ll State
�%P'lUi(m) Ii6�
ZIP Country
T'�La UnAtA es
Page 5 of 11 CardConnect LLC is a registered f5D of Wells Fargo Bank, N.A..Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 123 of 223
Merchant Services
Payments Accepted
Mastercard Visa
Discover
Discover Program Discover EASI SE
Discover Full ACQ Discover EASI
Discover Industry Options
Enable Incremental Authorizations Debt Repayment Program
American Express
Amex Program Amex ESA SE
Amex OptBlue Amex ESA
IATAIARC Number
EBT
FNS#
Pricing Information
Pricing
Discount Frequency
X Monthly Daily
Funding Rollup
Net Fees and Deposits X Separate Fees and Deposits Individual Batches
Interchange Plus
Pass Through Interchange--Includes Dues and Assessments. You will be charged the applicable interchange rate from MasterCard,
Visa or Discover, plus a MasterCard Assessment Fee of 0.13%, a Visa Assessment Fee of 0.1%, or a Discover Assessment Fee of
0.13%, plus any other fees indicated on this Service Fee Schedule. (MC Assessment Fee when transaction is equal to$1,000 or more
will be assessed an additional 0.01%per transaction.)American Express Assessment Fee of 0.15%
Passthrough Interchange Costs
X Gross Interchange Net Interchange
GiSCOUNT FEES CREDIT I NON-PIN DEBIT
Visa Qualified 0.15 %
MasterCard Qualified 0.15 %
Discover Qualified
Amex Qualified
Page 6 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank.N.A..Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 124 of 223
Flat Rate
DISCOUNT FEES CREDIT I NON-PIN DEBIT
Visa Qualified
Mastercard Qualified
Discover Qualified
Amex Qualified %
Tiered
DISCOUNT FEES CREDIT NON-PIN DEBIT
Visa Qualified %
Visa Mid-Qualified
Visa Non-Qualified
Mastercard Qualified % %
Mastercard Mid-Qualified
Mastercard Non-Qualified % %
Discover Qualified
Discover Mid-Qualified % %
Discover Non-Qualified
Amex Qualified
Amex Mid-Qualified
Amex Non-Qualified
Bill Back
Non-Qualified Surcharge Fee(excluding interchange pass-
through fees, see Section 18,1)Applies to Non-qualified MC,
Visa, Discover,American Express Credit and/or Non-PIN Debit
Transactions.
DISCOUNT FEES F'.; ii'i NON-PIN DEBIT
Visa Qualified % %
Mastercard Qualified
Discover Qualified
Amex Qualified %
Page 7 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCe2305
Meridian City Council Meeting Agenda June 16,2020— Page 125 of 223
Dues &Assessments
(See Agreement for definitions.warranty requirements, and any additional fees.)All other card association fees are passed thru at cost
-NABU,APF, connectivity, & usage.
Dues&Assessments
X Yes No
Authorization &Transaction Fees
AMOUNT
Authorization Fees(All Card Types) $0.09 1 Each
ACN Batch Fee $0.00 /Each
Voice Authorization Fee $0,00 1 Each
Address Verification Fee(AVS) $0,00 1 Each
Transaction Fees (All Card Types) $0.00 1 Each
PIN Debit
F F-E AMOUNT
Discount Fee
Transaction Fee $ /Each
EBT
F Et- AMOUN?
Transaction Fee $ /Each
Voyager
AMOUN1
Authorization Fee 1 Each
Sales Discount
Wright Express
Discount Fee
Transaction Fee $ 1 Each
Chargeback Fee $ 1 Each
Retrieval Fee $ 1 Each
Page 8 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 126 of 223
CardPointe and Gateway Fees
Setup Fee $0.00 (One Time)
CardPointe Monthly Platform Fee $0.00 1 Monthly
Gateway Transaction Fee $0.00 /Each
Gateway Monthly Fee $0,00 /Monthly
Clover Security
AMOUNT
Clover Security Fee $ 1 Monthly
TransArmor
FEE AMOUNT
TransArmor Token and Encrypt Fee $ /Monthly
Clover Fees
+=EF AiVIQUNT
Clover Go Service Fee, Per MID $ 1 Monthly
Monthly and Miscellaneous Fees
A N'r
Application Fee $0.00 (One Time)
Minimum Processing Fee $0.00 1 Monthly
DDA Rejects $25,00 1 Each
Statement Fee $0.00 1 Monthly
Data Breach Fee $ /Monthly
Chargeback Fee $20.00 1 Each
Retrieval Fee $5.00 /Each
Annual Membership Fee $0.00 /Annual
Regulatory Product Fee $0.00 /Monthly
PCI Non-Compliance Fee $29.95 1 Monthly
Wireless Fee $ /Monthly
Wireless Activation Fee $ (One Time)
PCI Annual Fee $0.00 1 Annual
Early Termination Fee
The initial term of this Agreement is three years from the date of your approval by our Credit Department(the Initial Term). If you
terminate this Agreement before the end of the then current term or otherwise stop processing your transactions with us, you will be
Page 9 of 91 CardConnect LLC is a registered ISO of Wells Fargo Bank N.A_ Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 127 of 223
charged this Early Termination Fee.After the Initial Term, subject to Part IV, Section A.3,this Agreement shall automatically extend for
an additional period of one year each(each an Extended Term).
l l c AMOUNT
Early Termination Fee $0.00
Client Initials
Page 10 of 11 CardConnect LLC is a registered 150 of Wells Fargo Bank.N.A..Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 128 of 223
Personal Guarantee
By signing below, signer(s)unconditionally guarantee(s)to the Processor and its successors and assigns the full and prompt payment
when due of all its obligations of every kind and nature of Merchant arising directly or indirectly out of the Agreement and/or the
TeleCheck/TRS Services Agreement or any document or agreement executed and delivered by Merchant in accordance with the
terms of the Agreement. The undersigned further agrees to pay to the Processor all expenses including attorney fees and court costs)
paid or incurred by the Processor in collecting such obligations and in enforcing this Guaranty.
Signature Date
Confirmation
Agreement Approval
Merchant Acceptance—Each person signing below agrees to the terms and conditions stated in the front and back of this agreement
and certifies that all information provided in the application is true, correct and complete. Client acknowledges and agrees that we, our
Affiliates and our third party subcontractors and/or agents may use automatic telephone dialing systems to contact Client at the
telephone number(s)Client has provided in this Merchant Processing Application and Agreement and/or may leave a detailed voice
message in the event that Client is unable to be reached, even if the number provided is a cellular or wireless number or if Client has
previously registered on a Do Not Call list or requested not to be contacted by Client for solicitation purposes. Client hereby consents
to receiving commercial electronic mail messages from us, our Affiliates and our third party subcontractors and/or agents from time to
time. Each signer authorizes CardConnect LLC and/or the Member Bank or any agent of the Member Bank, to make whatever
inquiries CardConnect LLC and/or the Member Bank deem appropriate to investigate. verify, or research references, statements or
data, including personal credit reports for the purpose of this application. Merchant understands this agreement shall not take effect
until Merchant has been approved by CardConnect LLC and/or the Member Bank and a merchant number is issued.
You further acknowledge and agree that you will not use your merchant account and/or the Services for illegal transactions, for
example,those prohibited by the Unlawful Internet Gambling Enforcement Act, 31 U.S.C. Section 5361 et seq, as may be amended
from time to time, or processing and acceptance of transactions in certain jurisdictions pursuant to 31 CFR Part 500 et seq. and other
laws enforced by the Office of Foreign Assets Control (OFAC).
Client certifies, under penalties of perjury,that the federal taxpayer identification number and corresponding filing name
provided herein are correct.
Sign Your Agreement
Signature Date
CardConnect LLC
Application Approved By:
Signature
Title Date
Wells Fargo Bank N.A. (a member of Visa USA, Inc.and MasterCard International, Inc.)
Application Approved By:
Signature
Processor Information
Name CardConnect LLC
Address 1000 Continental Drive, Suite 300, King of Prussia PA, 19406
URL www.cardconnect.com
Customer Service(Phone) 1_877_828_0720
Page 11 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A. Concord CA Version CardCo2305
Meridian City Council Meeting Agenda June 16,2020— Page 129 of 223
C-/WE IDIAN-- ITEM SHEET
Council Agenda Item - 3.1.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Resolution No. 20-2215: A Resolution of the Mayor and the City Council of the
City of Meridian Authorizing the City Clerk to Destroy Certain Paper Originals of Permanent
Records Retained in a Nonpaper Medium, Semi-Permanent, and Temporary Records of the
City of Meridian; and Providing an Effective Date
A
ATTACHMENTS:
Description _ Type Upload Date
Resolution Resolution 6/12/2020
Meridian City Council Meeting Agenda June 16,2020— Page 130 of 223
CITY OF MERIDIAN RESOLUTION NO. 20-2215
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
HOAGLUN, PERRAULT, STRADER
A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF
MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN PAPER
ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM, SEMI-
PERMANENT, AND TEMPORARY RECORDS OF THE CITY OF MERIDIAN; AND
PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(7)(a) to, by resolution, destroy paper originals of permanent records retained in a nonpaper
medium as provided in subsection 50-907(6)(e), upon the advice of the City Attorney, and with such
disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, the City Clerk has identified certain paper originals of permanent records of the
City Clerk's Office that have been retained in nonpaper medium in accordance with the statutory
requirements set forth in Idaho Code section 50-907(6)(e); and
WHEREAS,the City Clerk has confirmed that the identified paper originals do not themselves
arise to having historical value as defined by Idaho Code section 50-907(4); and
WHEREAS, upon the advice of the City Attorney, the identified paper originals may now be
destroyed pursuant to Idaho Code sections 50-907(7)(a) because the need no longer exists to maintain
the identified paper originals of the permanent records any longer; and
WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section
50-907(7)to,by resolution, destroy semi-permanent and temporary records,upon the advice of the City
Attorney, and with such disposition to be under the direction and supervision of the City Clerk; and
WHEREAS, upon the advice of the City Attorney, the City Clerk has identified certain semi-
permanent, and temporary records that may be destroyed pursuant to Idaho Code sections 50-907(2)
and(3) because the time period for retention of such records has expired.
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of
the following records of the City of Meridian:
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 1 OF 50
2020 City-Wide Record Destruction List
Paper Originals of Permanent Records Retained in Nonpaper Medium
Record Description Years
City Clerk's Office
Election— Campaign Finance Reports showing contributions Destroy records dated
Reports and expenditures in city December 31, 2019 and older
campaigns by mayor/council
candidates, political
committees and independent
persons/entities. Includes C-1
(Certification of Treasurer), C-
2 (Campaign Financial
Disclosure Report), C-4
(Independent Expenditures), C-
5 (48 Hour Notice of
Contributions/Loans
Received), C-6 (Statement by
Nonbusiness Entity), and C-7
(48 Hour Notice of
Independent Expenditures).
Election— Candidate Includes declarations of Destroy records dated
Declarations & Petitions candidacy and intent for December 31, 2019 and older
candidates for city elective
office. Declarations of
candidacy are filed by
candidates to get their name on
the election ballot, and are
accompanied by a filing fee of
$40 or a petition with the
signatures of at least five
qualified city electors,
including a certification by the
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 2 OF 50
county clerk of the number of
signatures that are of qualified
city electors. Declarations of
intent are filed by write-in
candidates, and do not require
the filing fee or petition.
Semi-Permanent Records
Record Description Years
City Attorney's Office
Bankruptcy Notices and Records documenting
Case Files notification to the city that
certain individuals have filed for
bankruptcy, and used to
determine if the individual owes
money to the city and to file Destroy records dated December
notice or claim with the court. 31, 2014 and older
Information may include:
debtor's name, utility accounts
information, prepared repayment
plan and related documentation.
Civil Case Files Pending and closed cases filed
by and against the city,
including all pre-litigation,
litigation, appellate documents
(complaints, summons, Destroy records dated December
investigations, reports, attorney 31, 2009 and older
notes, discovery-related records,
pleadings, affidavits, motions,
deposition transcripts,
disposition, orders and
judgments, exhibits, appeals,
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 3 OF 50
and related records), and
bankruptcy files.
Departmental Reports Reports prepared by the city
attorney for the mayor and city Destroy records dated December
31, 2014 and older
council.
Land Use Appeals Appeals of land use decisions,
including staff reports, Destroy records dated December
pleadings, briefs, and related 31, 2009 and older
records.
Legal Opinions, Formal and informal opinions
Memoranda and memoranda rendered by the
city attorney for the mayor, city
council, or city departments, Destroy records dated December
examining legal questions 31, 2009 and older
relating to state/federal law/rules
or local ordinances/policies.
Privileged Records held in confidence by
Administrative Records the City Attorney's Office
regarding confidential or
Destroy records dated December
privileged matters including
personnel investigations,
31, 1944
settlements related to personnel
matters.
Settlement Records Settlement agreements and
related documentation from civil Destroy records dated December
cases, claims, mediation, and 31, 1944
arbitration.
Claim Files Claims for damages filed by and
against the city, including claims
caused by city employees/ Destroy records dated December
equipment, including Property 31, 2009 and older
Damage Records, Liability
Claims Records, Public Injury
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 4 OF 50
Reports, and related
correspondence.
Insurance Policy Records documenting the terms
Records and conditions of city insurance
policies covering liability,
property, motor vehicle, etc. Destroy records dated December
Records usually include: 31, 2014 and older
policies, endorsements, rate
change notices, agent of record,
and related documents.
City Clerk's Office
Correspondence Records created or received in the
course of administering city
policies, procedures or programs,
but these records do not provide Destroy records dated December
insight into significant policy, 31, 2014 and older
procedure or program discussions
or decisions.
AudioNideo Audio and video recordings of
Recordings City Council, Commission and Destroy records dated December
Committee Meetings. 31, 2014 and older
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 5 OF 50
Contracts &Agreements Agreements with vendors and
to which the City is a other parties for the acquisition,
Party lease, lease-purchase or sale of
equipment, supplies, services or
property, letters of credit,
warranty surety agreements
which have been approved at a Destroy records dated December
City Council meeting, approved 31, 2009 and older
by the Mayor, or have been
recorded with Ada County.
Permits &Licenses Records relating to city permits
and licenses issued in the City Destroy records dated December
31, 2014 and older
Clerk's Office.
Election— Includes the following records:
General/Regular polling places,judges and
(Working Files) clerks, challengers and watchers,
Destroy records dated December
voting machines and vote tally 31, 2014
systems, correspondence, and
other records not specifically
listed in this schedule.
Commissions, Committees, and Boards—Excludes Planning & Zoning and City Council
Audio Recordings Audio recordings of commission, Destroy records dated December
committee, or board meetings 31, 2014 and older
Minutes Summary or verbatim minutes of
commission,committee,or board
meetings; documents and other
Destroy records dated December
written or visual materials
31, 2014 and older
presented at meetings (e.g.,
handouts, photos, presentations,
etc.)
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 6 OF 50
Community Development Department
Administrative — All Divisions: (Community Development(CD) Departmental/Operational,
Building Services, Economic Development, Land Development, Planning, (Community
Development Block Grant(CDBG) and Current/Long Range Planning)
Correspondence Records created or received
in the course of
administering city policies,
procedures, or programs, but
these records do not provide
insight into significant
policy, procedure, or Destroy records dated December
program discussions or 31, 2014 and older
decisions, including, but not
limited to: citizen response
letters, change of address
notifications including
corner lot change of address,
and street name changes.
Zoning Verification Letter
Documents, including, but
not limited to: written
requests for zoning analysis Destroy records dated December
of a specific parcel/property 31, 2009 and older
and the responsive
departmental opinion
Building Applications for
Commercial Projects and
Government Buildings Accela files related to
commercial and 10 years from record date for all
governmental buildings and records dated January 2012
projects, including
Building Applications for Accela Files related to Non-
Non-Commercial Projects Commercial and Non-
and Non-Government Governmental buildings and
Buildings projects, including, but not
limited to: permit 10 years from record date for all
records dated January 2012
applications, inspection
records,photos,building,
mechanical, plumbing,
and/or electrical permits
MA Land Development Division —Commercial and Government Buildings
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 7 OF 50
Land Development Files or documents created
Commercial and and/or used in the land
Governments Project Files development phase of a
commercial project, Destroy records dated December
including but not limited to: 31, 2009 and older
approval letters, QLPE
letters, soil reports, and
drainage calculations.
Land Development Division—Non-Commercial and Non-Government Buildings (Residential)
Land Development Non- Files or documents created
Commercial and Non- or used in the land
Government (Residential) development phase of a
Project Files residential or commercial
subdivision project, Destroy records dated December
including, but not limited to: 31, 2009 and older
approval letters, QLPE
letters, soil report, and
drainage calculations.
Permits and Inspection
Records—All Land Files or documents created
Development (Accela and/or used in the land
Record ID's) developments phase of all
Governmental, Commercial,
or Residential/Commercial Destroy records dated December
Subdivision projects with 31, 2009 and older
Accela ID's (LD-DEV, LD-
CLOT, LD-RSUB, LD-
CSUB, LD-CAP, LD-MISC,
LD-WSA).
Planning Divisions Community Development Block Grant (CDBG)
Sub Recipient Agreements Documents, including, but
and Supporting Documents not limited to: agreements,
Consolidated Annual
Performance Evaluation
Report (CAPER), sub-
recipient agreements, Destroy records dated December
environmental review 31, 2014 and older
records, PSAs (and
corresponding products),
sub-recipient reporting
documents (activity reports,
draw requests, labor files),
etc.
Planning Division—Administrative Applications
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 8 OF 50
Sign: Planned Sign
Program; No longer Documents, including, but
issuing, but still have not limited to: approved Destroy records dated December
existing records
application, and sign 31, 2014 and before that have
requirements for a specific letters of revocation.
project.
Finance Department
Correspondence Records created or received in
the course of administering city
policies, procedures or
programs, but these records do
not provide insight into
Destroy records dated December
significant policy, procedure or
program discussions or 31, 2014 and older
decisions. Including but not
limited to Citizen Response
letters,billing adjustment
requests, etc.
Accounts Payable Records documenting payment
of city bills, including reports, Destroy records dated December
invoices, check stubs, purchase 31, 2014 and older
orders, payment authorizations.
Accounts Receivable Records documenting billing
and collection of monies owed
to the city by vendors, citizens,
organizations, governments, etc.
Records include: reports,
Destroy records dated December
receipts, invoices, statements,
31, 2014 and older
etc. Information typically
includes: receipt amount, date,
invoice number, name, account
number, account balance,
adjustments, etc.
Cash Receipts Receipt and supporting Destroy records dated December
documentation 31, 2014 and older
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 9 OF 50
Grant Records Records documenting the
application, evaluation,
awarding, administration,
reporting and status of grants
applied for, received, awarded or
administered by the city.
Destroy records dated December
Records include: applications
and proposals, summaries, 31, 2009 and older or 10 years
objectives, activities, budgets, from final grant closeout
exhibits, award notices, progress
reports, contracts, financial
reports, and related
correspondence and
documentation.
Liens Liens held by the city and any Destroy records dated December
corresponding release of liens. 31, 2014 and older after lien
release
Sales &Use Tax Forms Used to report and remit sales
tax collected and due to the Destroy records dated December
31, 2014 and older
state.
Travel Records Records documenting requests,
authorizations, reimbursements,
and other actions related to Destroy records dated December
employee travel, including 31, 2014 and older
expense reports and receipts,
vouchers and related documents.
Financial Reports Reports documenting the
Quarterly Published financial condition and operation
of the city, Reports include
information on revenues and Destroy records dated December
expenditures in relation to the 31, 2009 and older
final budget.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 10 OF 50
Financial Reports Year Reports and data used to
End document the financial condition
and operation of the city, sub Destroy records dated December
ledgers related to,but not 31, 2014 and older
including the final Audit Report.
Bank Transaction Records documenting the status
Records and transaction activity of city Destroy records dated December
bank accounts, including 31, 2014 and older
account statements.
Budget Records Records used in preparing and
adopting the city budget,
including revenue projections,
instructions, department
requests, worksheets, council- Destroy records dated December
approved tentative budget and 31, 2009 and older
notice of budget hearing,
adopted appropriations
ordinance and amendments, and
other information.
Capital Asset Records— Record of purchase, vendor Destroy records dated December
Purchase invoice and related documents. 31, 2014 and older
Capital Asset Records— Record of disposal, department Destroy records dated December
Disposal request of disposal. 31, 2014 and older
Gift and Contribution Records documenting gifts and Destroy records dated December
Records contributions to the city. 31, 2009 and older
Investment Records Reports, statements, summaries,
correspondence and other
records documenting and Destroy records dated December
tracking investments made by 31, 2014 and older
the city, including the Local
Government Investment Pool.
Accounting Software Transaction records within the Destroy records dated December
Records Accounting Software system: 31, 2009 and older
including—payroll, vendor
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 11 OF 50
listing, vendor payments, vendor
purchase orders,budget
transactions, cash receipts, and
general ledger.
Departmental Reports Reports documenting the
financial condition and operation
of the city, issued on a monthly,
quarterly, annual or other basis,
including quarterly published Destroy records dated December
treasurer's report and year-end 31, 2009 and older
financial reports. Reports
include information on revenues
and expenditures in relation to
the final budget.
General Ledgers Records documenting the
summary of accounts reflecting
the financial position of the city,
showing debit, credit and
balance amounts per account,
budget, fund and department,
asset depreciation, and totals for Destroy records dated December
notes receivable, interest 31, 2009 and older
income, amounts due from other
funds, bank loans received, cash
in escrow, deferred loans
received, cash, revenue,
accounts receivable, accounts
payable, etc.
Journal Entries Records including detailed
reports and back up Destroy records dated December
documentation for journal 31, 2014 and older
entries
Administrative Reports Reports, statistical studies, and
other records designed and used Destroy records dated December
for budget preparation, 311 2009 and older
projections, workload and
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 12 OF 50
personnel management, and
research and general reference.
Deduction Authorization Records documenting employee
Records authorization for voluntary
payroll deductions. Records
may include: direct bank
Destroy records dated December
deposits, insurance applications,
enrollment cards, deduction 31, 2014 and older
authorizations, approval notices,
deduction terminations, and
related records.
Federal& State Tax Records, in addition to those
Records itemized in this section, used to
report the collection,
distribution, deposit, and
transmittal of federal and state
income taxes as well as social
security tax. Examples include: Destroy records dated December
the federal miscellaneous 31, 2014 and older
income statement (1099),
employers' quarterly federal tax
return (941, 941E), tax deposit
coupon(8109), and similar
federal and state completed
forms.
Garnishment Record Records documenting requests
and court orders to withhold
wages from employee earnings
for garnishments, tax levies,
support payments, and other
reasons. Usually includes Destroy records dated December
original writs of garnishment, 31, 2014 and older
orders to withhold, federal or
state tax levies, recapitulations
of amounts withheld, and related
records. Information usually
includes: employee name and
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 13 OF 50
social security number, name of
agency ordering garnishment,
amount, name of party to whom
payment is submitted, dates, and
related data.
Registers Year End Payroll Registers: Registers or
records serving the same
function of documenting the
earnings, voluntary and required
deductions, and withholdings of
city employees. Information
usually includes employee name Destroy records dated December
and social security number, 31, 2014 and older
hours worked, rate, overtime,
vacation value, various
allowance, gross pay, federal
and state withholding, voluntary
deductions, net pay, and related
data.
Time Records Records documenting hours
worked, leave hours accrued,
and leave hours taken by city
employees. Information usually
Destroy records dated December
includes: employee name and
employee number, hours 31, 2014 and older
worked, type and number of
leave hours taken, total hours,
dates and related data.
W2s Annual statements documenting
individual employee earnings
and withholdings for state and
federal income taxes and social Destroy records dated December
security tax, also known as 31, 2014 and older
federal tax form W-2.
Information includes: city name
and tax identification number,
employee name and social
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 14 OF 50
security number, wages paid,
amounts withheld, and related
data.
W4s Certificates documenting the
exemption status of individual
city employees, also known as
W-4 forms. Information Destroy records dated December
includes: employee name and 31, 2014 and older
address, social security number,
designation of exemption status,
and signature.
PERSI Records Records relating to PERSI,
including Employer Remittance
Destroy records dated December
Forms, invoices,
correspondence, financial 31, 2014 and older
adjustments, etc.
Unemployment Reports Records documenting employee
earnings on a quarterly basis.
Used to document costs and
charges in the event of an
Destroy records dated December
unemployment compensation
claim. Information includes: 31, 2014 and older
employee name and social
security number, quarterly
earnings.
Contracts Agreements with vendors and
other parties either in hard
copies or contained on the Destroy records dated December
Contract Management Database 31, 2009 and older(provided 10
for the acquisition or sale of years from date of substantial
equipment, supplies, services or completion)
property, also includes insurance
certificates, payment and
performance bonds pertaining to
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 15 OF 50
a solicitation or contract that
Purchasing is facilitating.
Lease Agreements Lease agreements for property Destroy records dated December
or equipment. 31, 2014 and older
Purchase Orders Requests and purchase orders
for goods or services purchased
by the city. Information
includes: department, delivery Destroy records dated December
31, 2009 and older
location, date, quantity,
description, unit and total price,
and authorizing signatures.
Purchasing Selection Records documenting
competitive bidding and
purchase of goods, services, and
public works construction, and
Destroy records dated December
procurement of design 31, 2009 and older from the date
professionals. Records include:
of award
published notices and
solicitations, specifications, bids,
requests for qualifications,
statements of qualifications, etc.
Adjustment Registers Records documenting
adjustments to customer water,
sewer, garbage or other city-
provided service billings for
debits, credits, refunds, returned
checks, and related reasons.
Destroy records dated December
Information usually includes:
31, 2014 and older
customers name and address,
type of adjustment,justification,
amount changed, authorizing
signatures and other
information. (Records held
within the billing software).
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Billing Directive Application completed by owner
or property manager to initiate
Third Party billing for specified
Destroy records dated December
utility account. Information
included: owner, property 31, 2014 and older
manager, tenant, move-in date,
and service address.
Billing/Payment Records documenting
Registers transactions on the water, sewer,
garbage or other city-provided
service account of each
customer. Useful for reference
to assure accurate customer
billings and posting of Destroy records dated December
payments. Information often 31, 2014 and older
includes: customer's name,
service address, meter reading,
water usage, utility charges,
payments, adjustments and
related data. (records held within
the billing software).
Change Record Records documenting routine
information changes to customer
Destroy records dated December
accounts, including name and
address. (Records held within 31, 2014 and older
the billing software).
Customer File General correspondence and
forms related to a specific utility
account. This information
would be in addition to that
found within the billing Destroy records dated December
software. Documents in file 31, 2014 and older
may include and are not limited
to: general letters,payment
arrangement forms, third party
billing docs, hard copies of
customer history reports, leak
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 17 OF 50
adjustment requests, letters
submitted to the City for
customers.
Disconnect Notice to Notice to City Council to verify
City Council that no customer currently slated
for shut off due to non-payment
has requested a hearing with the
Board of Adjustment. Notice Destroy records dated December
includes number of customers 31, 2014 and older
slated for shut off and the value
of the delinquent accounts.
Disconnect Record Records documenting a
customer's request for
disconnection of water, sewer, Destroy records dated December
garbage or other city-provided 31, 2014 and older
services. (records held within
the billing software).
Meter Readings Document the readings of
customer water meters for
billing purposes. Information
typically includes: meter
reading, date read, account Destroy records dated December
number, billing code, final 31, 2014 and older
reading, reason for turnoff,
meter changes, and related data.
(records held within the billing
software)
Renter Addendums Supplemental document
completed by the tenant to
accept the third party billing for
Destroy records dated December
specified utility account.
Information included: tenants 31, 2014 and older
name, service address, mailing
address and phone number.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Security Deposit Records documenting customer
Records payment of a security deposit to
receive temporary dumpster
services. Information usually
includes date, amount of deposit, Destroy records dated December
customer's name, address, and 31, 2014 and older
account number, date account
closed, refund date, amount of
deposit applied, and related
information.
Shut Off Turn On Electronic spreadsheet used
during shut off day by water
department field staff and
MUBS. Tracks customers that
are to be shut off, payments, and Destroy records dated December
turn-ons as authorized. Record
includes: Customer name, 31, 2014 and older
service address, meter id, time of
shut off, time of payment, time
of turn-on, fee waived if
applicable and general notes.
Fire Department
Car Seat Inspections Car seat inspection forms.
Destroy records dated December
31, 2009 and older
Correspondence General administrative
correspondence, including
records created or received in
the course of administering city Destroy records dated December
policies/programs,but not 31, 2014 and older
related to significant
policy/program discussions or
decisions. Includes customer
survey cards.
Meeting Minutes Final, approved Officer and
Command Staff meeting Destroy records dated December
31, 2014 and older
minutes.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Public Education Records related to the design
Programs &Publications and implementation of
educational and other outreach
programs provided to the public
by the department. May Destroy records dated December
include: class descriptions, 31, 2014 and older
instructional materials, course
outlines, class enrollment and
attendance records, reports,
speeches, and publications.
Structure Burn Training Records related to structure Destroy records dated December
Records burns.
31, 2009 and older
Human Resources
Affirmative Action; Records documenting city
Equal Employment compliance with the Civil
Opportunity Commission Rights Act of 1964, the Equal
Reports Employment Opportunity Act
of 1972 and the Americans with
Disabilities Act. Records
include: plans, policy
statements, reports, Destroy records dated December
investigations, case files and 31, 2014 and older
related information. Also
includes EEO-4 reports
submitted to the Equal
Employment Opportunity
Commission(EEOC)
documenting compliance with
EEOC requirements by cities
with 15 or more employees.
Benefits Continuation Records documenting notice to
employees, spouses and
dependents informing them of
their rights to continue
insurance coverage after
termination or disability or Destroy records dated December
family leave and whether 31, 1944 and older
coverage was elected or
rejected. Continuation may be
under COBRA or another
provision. Notice is also sent to
a third party administrator who
administers the extended
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 20 OF 50
coverage. Records may be filed
with the Employee Benefits
Records or Employee Personnel
Records.
Budget Prep Records Working documents utilized to
build base budgets and establish Destroy records dated December
yearly budgets; worksheets, 31, 2009 and older
enhancements, amendments,
etc.
Correspondence, Correspondence created or
Administrative received in the course of Destroy records dated December
administering City policies and 31, 2014 and older
programs.
Committee Records Agendas and meeting
minutes/notes for special groups Destroy records dated December
convened by HR for specific 31, 2012 and older
purposes such as Benefits,
Compensation, and Wellness.
Department Guidelines, HR guidelines, including but Destroy records dated December
Policies, Procedures, not limited to, Salary 31, 2009 from date guideline in its
Processes, and Reports Administration Guidelines. entirety, or any part thereof, is
officially replaced or updated
Department Guidelines, City Standard Operating
Policies, Procedures, Policy/Procedure Manual. Destroy records dated December
Processes, and Reports 31, 1999 from updated or replaced
SOP Manual
Department Guidelines, Records documenting and
Policies, Procedures, relating to HR processes, Destroy records dated December
Processes, and Reports including but not limited to, 31, 2014 or from last HR process
recruiting/interviewing update or replacement
processes.
Department Guidelines, Policies, reports, and documents
Policies, Procedures, regarding the internal Destroy records dated December
Processes, and Reports department operations and 31, 2009 and older
procedures (e.g. Turnover,
Recruiting reports, etc.).
Department Guidelines, HR reports regarding
Policies, Procedures, department performance or
Processes, and Reports other management
presentations. Includes reports Destroy records dated December
documenting trends, department 31, 2009 and older
or City performance in key
areas as determined.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Employee Benefits Records relating to city
employee benefits information
such as: selection of insurance
plans, retirement, pension, and
disability plans, deferred
compensation plans, and other
benefit information. Records
may include but are not limited Destroy records dated December
to: plan selection and 31, 1944 and older
application forms, enrollment
records, contribution and
deduction summaries, personal
data records, authorizations,
beneficiary information, notices
of disability payment made, and
related documentation.
Employee Medical Document an individual
records employee's medical history.
These records are not personnel
records and must be kept in a
separate location from
employee personnel records as
required by the Americans with Destroy records dated December
Disabilities Act. Records may 31, 1944 and older
include, but are not limited to:
medical exam records (pre-
employment, pre-assignment,
periodic or episodic), X-rays,
and records of significant health
or disability limitations.
Employee Personnel Document of employee's work
Records history. Original employee
personnel records are kept by
Human Resources Department
unless otherwise specified.
Records may include, but are
not limited to: employment Destroy records dated December
applications, notices of 31, 1944 and older
appointment, training and
certification records, records of
health limitations, drug testing,
salary schedules, personal
actions, performance
evaluations, awards and other
special recognition, letters of
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 22 OF 50
recommendation, investigation
information, disciplinary action,
notices of layoff, letters of
resignation, home address and
telephone, emergency
notification forms, oaths of
office, grievance and complaint
records, and relate
correspondence and
documentation. (See also
Employee Benefits Records,
Employee Medical Records,
Recruitment and Selection
Records, and Volunteer
Records).
Notes:
(1) Meridian Police Department
employee personnel records
including original Internal
Affairs files and training
materials are kept by the Police
Department according to the
Police Department Records
Retention Schedule. Upon
employee separation, these
records shall be forwarded to
Human Resources Department.
All other Police Department
current employee original
personnel records are kept by
the Human Resources
Department.
(2) Meridian Fire Department
employee personnel records
including original training
records and original records
related to Union promotions are
kept by the Fire Department.
Upon employee separation these
records shall be forwarded to
Human Resources Department.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 23 OF 50
All other Fire Department
current employee original
personnel records including
ICRMP and BEST training
records and Union member
promotion applications and
PAR forms documenting a
promotion are kept by Human
Resources Department..
Employment Document to the U.S.
Verification(I-9)of Job Immigration and Naturalization
Applicants Service that an applicant or
employee is eligible to work in
the U.S. Information includes:
employee information and
verification data such as
citizenship or alien status and
signature, employer review and Destroy records dated December
verification data such as 31, 2016 and older
documents, which establish
identity and eligibility, and
employer's signature certifying
that documents were checked.
This category includes forms
completed for all new hires, as
superseded or previous forms
completed on rehires.
Hazard Exposure Emergency response employees
Records exhibiting signs or symptoms
possibly resulting from
exposure to hazardous
substances are required to be
provided medical examination
and consultation. Records
include: employee's name and
social security number; Destroy records dated December
physician's written opinion, 31, 1944 and older
recommended limitations;
results of examinations and
tests; employee medical
complaints related to hazardous
substance exposure; description
of employee's duties as they
relate to exposure; the
employee's exposure levels or
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 24 OF 50
anticipated exposure levels;
description of protective
equipment used; and
information from previous
medical examinations of the
employee which is not readily
available to physician and other
information.
Insurance Policies/Plans: Records documenting plan
Employee Group Health descriptions and summaries of
and Life Benefits city insurance policies and plans Destroy records dated December
covering employee group health 31, 2009 and older
and life benefits, including
annual certification records.
Personnel Action(PAR) Completed employee forms
Forms submitted to HR upon initial Destroy records dated December
hire, pay increase or decrease, 31, 1944 and older
change of address, or change of
supervisor.
Presentations Formal departmental
presentations to Council, other Destroy records dated December
31, 2014 and older
formal bodies.
Special Projects Documents related to special,
one-time projects to include, but
not limited to, Employee Destroy records dated December
Satisfaction Survey, Policy 31, 2009 and older
Review/Revision, Salary
Structure Review.
Surveys HR and other initiated internal
surveys, survey results (e.g. Destroy records dated December
Salary Surveys, Employee 31, 2009 and older
Satisfactions Surveys, Best
Place to Work. Etc.).
Training Programs/HR Records related to the design Destroy records dated December
and implementation of training 31, 2014 or 5 years from final
programs provided to presentation and/or use
employees by the City.
Training/Travel Records Records documenting
attendance and presentation by
HR employees at conventions, Destroy records dated December
conferences, seminars, 31, 2014 and older
workshops, and similar training
events. Includes training/travel
requests, training materials,
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 25 OF 50
reports and related
correspondence.
Workers' Compensation Medical records related to job
Records and Claims assignments that document
work-related injuries and
illnesses, including but not
limited to, hearing test records,
hazard exposure records, first-
aid incident records,physician Destroy records dated December
statements, release consent 31, 1989 and older
forms and related
correspondence, and records
documenting claims submitted
by city employees for work-
related injuries and illnesses.
These records are kept separate
from employee personnel files.
Information Technology
Correspondence Records created or received in
the course of administering city
policies, procedures or
programs, but these records do Destroy records dated December
not provide insight into 31, 2014 and older
significant policy, procedure or
program discussions or
decisions.
Service Management All customer support tickets
Tool opened in service management Destroy records dated December
31, 2009 and older
systems.
Department Policies and Policies, reports, and documents
Reports regarding internal department
operations and procedures, e.g.
Destroy records dated December
computer usage policy,
31, 2014 and older
password policy, service level
goals, training materials,
evaluations of materials.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Outlook E-mail All e-mail messages, sent or
Messages—General received by City staff using
City Staff Outlook software,that are stored
in Outlook or the City's e-mail
archiving system. (E-mail Destroy records dated December
messages may be preserved 31, 2014 and older
elsewhere in digital or paper
format for longer periods of time
as the subject matter of such
messages may require).
Mayor's Office
Correspondence Correspondence created or
received in the course of
administering city
policies/programs, but these
records do not provide insight Destroy records dated December
into significant policy/program 31, 2014 and older
discussions or decisions.
May include citizen response
letters, letters to homeowner
associations and businesses.
Agendas &Minutes Agendas and minutes of Director
Meetings, Operational Meetings, Destroy records dated December
Mayor's Youth Advisory 31, 2014 and older
Council Meetings.
Applications Forms and materials submitted
with application for positions or
awards administered by Mayor's
Office, including applications for
Destroy records dated December
scholarships, Promise partners,
Mayor's Youth Advisory 31, 2014 and older
Council, volunteer positions,
City commissions, and City
committees or task forces.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 27 OF 50
Memoranda Mayoral memos regarding
Destroy records dated December
proclamations, meetings, or
31, 2014.
events.
News Releases A written or recorded record
directed at members of the news Destroy records dated December
media for the purpose of making 31, 1994 and older
a newsworthy announcement.
Proclamations Proclamations issued by the
Destroy records dated December
Mayor not read at City Council
31, 2009 and older
Meetings.
Publications Informational or promotional
publications of the Mayor's
office, including newsletters,
flyers, marketing materials, Destroy records dated December
brochures, program materials. 31, 2014 and older
Special Projects Documents related to special or
one-time projects to include, but
not limited to: Strategic Plans. Destroy records dated December
31, 2009 and older
Parks and Recreation Department
Agendas &Minutes Agendas and minutes of weekly
and monthly MPR staff Destroy records dated December
31, 2009 and older
meetings.
Budget Preparation Working documents utilized to
Records build base budgets and establish
yearly budgets, including but not Destroy records dated December
limited to enhancements, 31, 2009 and older
amendments, carry forward
support, FTE anticipation,
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 28 OF 50
vehicle replacement, and quotes
for service/maintenance.
Correspondence Records created or received in
the course of administering city
policies, procedures or
programs, but these records do
not provide insight into
significant policy, procedure or Destroy records dated December
program discussions or 31, 2014 and older
decisions. Including but not
limited to citizen response
letters.
Employee Time Logs Completed logs of employees' Destroy records dated December
and Reports time, tasks, and location; reports 31, 2014 and older unless record is
and analysis of related data. superseded by Finance
Department
Surveys Internal and external outreach
surveys and results,
presentations, neighborhood
meeting minutes,
correspondence, and summary
reports to solicit citizen input on Destroy records dated December
parks and recreation, customer 31, 2009 and older
service, and process
improvement. Records of public
input, including survey results,
neighborhood meeting minutes,
correspondence, etc.
Police Department
Activity Reports Daily, weekly, monthly or other
reports documenting the Destroy records dated December
activities of employees, 31, 2014 and older
including: type of activity,
employees involved, time spent
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 29 OF 50
on activity, work completed,
equipment used, etc. May
include Education&Prevention
Training reports.
Asset Forfeiture Documentation pertaining to the Destroy records dated December
Records seizure process and obtaining 31, 2014 and older or 5 years after
approval through the courts. closure of case
Code Enforcement Records created by code
Records" enforcement officers to
document a violation or Destroy records dated December
investigation into a suspected 31, 2014 and older or 5 years after
violation of city ordinance that last action
does not become a crime report
(DR).
Crime Reports (DRs) Reports documenting a suicide,
for Suicides, Unattended unattended death and/or criminal
Deaths, and Major offense and actions taken,
Crimes including charges or arrests.
Record typically includes
(murder, involuntary location of occurrence, date and
manslaughter, rape, time, handling officer, involved
sexual abuse of a child, parties (suspects, victims,
terrorism) witnesses, reporting parties, etc.)
and their personal information,
summary of events and Destroy records dated December
supportive documents (e.g., 31, 1919 and older
probable cause statements,
witness statements, runaway
forms, release of custody forms
(juveniles), criminal background
information (ILETS/Triple III,
Ada LE Lookup, ISTARS,
JDOC), documents provided by
citizens and victims, citations,
property invoices, release of
property forms, etc.). May
include polygraph records (e.g.,
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 30 OF 50
pre-examination records,
questions, statements of consent,
analysis reports, results charts,
conclusions, interviewee
statements, related information);
property and evidence control
and disposition records (e.g.,
evidence photographs, receipt
forms, evidence logs, property
reports, destruction lists,
property consignment sheets,
seized firearm logs, homicide
evidence inventories, etc.);
and/or informant case files
(reports, correspondence,
payment records, fingerprint
cards, signature cards, letters of
understanding on informants'
activities and related records).
Crime Reports (DRs) Reports documenting a criminal
and Citations for other offense and actions taken,
Crimes including charges or arrests.
Record typically includes
location of occurrence, date and
time, handling officer, involved
parties (suspects, victims,
witnesses, reporting parties, etc.)
and their personal information,
Destroy records dated December
summary of events and
supportive documents (e.g., 31, 2014 and older
probable cause statements,
witness statements, tow slips,
administrative license
suspension forms, intoxilyzer
slips, field sobriety tests forms,
runaway forms, release of
custody forms (juveniles),
criminal
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 31 OF 50
background information
(ILETS/Triple III, Ada LE
Lookup, ISTARS, JDOQ,
documents provided by citizens
and victims, citations, property
invoices, release of property
forms, Leads Online printouts,
shoplifting reports from store
security officers, etc.). May
include polygraph records (pre-
examination records, questions,
statements of consent, analysis
reports, results charts,
conclusions, interviewee
statements, related information),
abandoned vehicle reports, found
property records, traffic collision
reports, property and evidence
control and disposition records
(e.g., evidence photographs,
receipt forms, evidence logs,
property reports, destruction
lists, property consignment
sheets, seized firearm logs,
homicide evidence inventories,
etc.), and/or informant case files
(reports, correspondence,
payment records, fingerprint
cards, signature cards, letters of
understanding on informants'
activities and related records).
Digital Media—Type 1 Digital media attached to a crime
report for a major crime.
Includes video, audio, or other Destroy records dated December
digital content created by a law 31, 1919 and older after final
enforcement officer in the course disposition
of an investigation or response
and attached to a crime report for
murder, involuntary
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 32 OF 50
manslaughter, rape, sexual abuse
of a child, or terrorism.
Digital Media—Type 2 Digital media attached to a crime
report for a felony other than a
major crime. Includes video,
audio, or other digital content
created by a law enforcement
officer in the course of an Destroy records dated December
investigation or response and 31, 2014 and older
attached to a crime report for a
crime other than murder,
involuntary manslaughter, rape,
sexual abuse of a child, or
terrorism.
Field Interview Reports An informational document
(FI cards) written by police officers
relating to individuals, events, or
vehicles for which the officer
does not have probable cause for
enforcement. Typically includes Destroy records dated December
name and current address of 31, 2014 and older
person contacted,physical
description of person or vehicle,
officer's name, location of
contact, date and time, reason for
contact, etc.
Grant Records Applications and required
reporting documents for grants
to support law enforcement Destroy records dated December
initiatives and programming 31, 2009 and older or 10 years
(e.g., crime prevention, after grant closeout
substance abuse programs,
criminal justice, SWAT).
Health &Welfare Referrals of suspected child Destroy records dated December
Referrals/ abuse, adult abuse and daycare 31, 2014 and older or 5 years from
complaints. closure of referral or case.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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APS &Daycare
Complaints
Internal Affairs Files Records documenting
department's investigation of an
officer's role in an incident for
the purpose of evaluating
compliance with department
policy and professional
standards. Records typically
include investigative materials
(video and audio recordings, Destroy records dated December
written statements, narratives, 31, 1944 and older
analysis), polygraph records
(pre-examination records,
questions, statements of consent,
analysis reports, results charts,
conclusions, interviewee
statements, related information),
and recommended disciplinary
actions, if any.
Master Name Index Information on individuals who
Records are field interviewed, individuals
who are arrested, suspects or
accomplices in crimes, victims,
Destroy records dated December
complainants, and witnesses to
incidents. Information typically 31, 1919 and older
includes name, address, date of
birth, race, sex, date and time of
incident or contact, case number
Training Materials Records related to training
programs provided to MPD
personnel by presenters
including City employees, Destroy records dated December
contractors, or other presenters. 31, 2014 and older
May include course descriptions,
instructor certifications,
instructional materials, course
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 34 OF 50
outlines and handouts, and
attendance records.
Victim Witness System Notations and documents
documenting contact with Destroy records dated December
victims and witnesses. 31, 1999 and older
Written Warnings Written notice provided by MPD
officer to member of the public to Destroy records dated December
bring attention to a potential or 31, 2014 and older
actual violation.
Public Works Department
Ada County Highway Permits issued by Ada County
District (ACHD) Highway District (ACHD) to dig Destroy records dated December
Permits in public utility easement. 31, 2014 and older
Alarm Monitoring/Test Reports of monitoring fire
Results Reports alarms, security alarms and
sprinkler tests for all relevant
City-owned facilities including
annual fire alarm testing, annual
backflow testing, quarterly Destroy records dated December
31, 2014 and older
sprinkler testing in Sapphire
suppression system, monthly fire
pump runs, and monthly check
on fire extinguishers and
Sapphire.
Area of Impact Records Records related to analysis of
expansion of Public Works
services into the Area of Impact
such as those for Kuna, Kuna Destroy records dated December
Treatment Plant, Meridian 31, 1994 and older
Heights Water and Sewer
District, South Meridian
Planning.
Budget Preparation Work documents utilized to Destroy records dated December
Records build base budgets and establish 31, 2009 and older
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 35 OF 50
yearly budgets, including
vehicle replacement worksheets,
enhancements, amendments and
carry forward support.
Committee Records Agendas and meeting minutes
for special groups convened by
Public Works such as City
Services Focus Group, Destroy records dated December
Construction Best Management 31, 2014 and older
Practices Sub-Committee,
Energy.
Confined Space Entry A written authorization prepared
Permit prior to employee entry into a
Permit Required Confined
Space. The Department's permit Destroy records dated December
contains specific entry space, 31, 2014 and older
purpose and time conditions
under which the entrance will
operate.
Construction Punch New projects inspection report
Lists on City and Development
projects noting repairs that need Destroy records dated December
made. 31, 2014 and older
Construction Samples Bacteria sample results taken for Destroy records dated December
water line/well construction. 31, 2014 and older
Correspondence, Correspondence created or
Administrative received in the course of Destroy records dated December
administering City policies, 31, 2014 and older
procedures, or programs.
Departmental Reports Department reports,
Destroy records dated December
performance management
31, 2009 and older
presentations.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Emergency Master Plans Emergency plan records for City
Hall, Emergency Management, Destroy records dated December
31, 2009 and older
and Continuity of Operations.
Engineering Capital and Engineering Capital &
Enhancement Plan Enhancement Plan(ECEP) —5 Destroy records dated December
(ECEP) Reports year Capital Improvement Plan 31, 2009 and older
Reports.
Environmental Awards Awards presented to citizens and
Records businesses in recognition of
environmental contributions to
the community. This includes Destroy records dated December
but is not limited to award 31, 2014 and older
nominations, certificates,
photographs, and lists of
recipients.
Events, Public Works Records related to planning
Public Works internal and Destroy records dated December
31, 2014 and older
external events.
Fire Flow Reports Actual fire flow data taken from Destroy records dated December
a particular fire hydrant. 31, 1944 and older
Fire Flow Requests Requests from customers for fire
flow and responses from Destroy records dated December
Engineering staff based on 31, 1944 and older
computer modeling.
Leak Letters Letters that were mailed to
customer informing customer of Destroy records dated December
a possible leak are attached to 31, 2014 and older
the service order for leak check.
Meeting Minutes Internal meeting agendas, Destroy records dated December
minutes, sign-in sheets 31, 2014 and older
Meter Warranty Report A report on meter warranty. Destroy records dated December
31, 1994 and older
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
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Photos, Building Photos relating to repair and Destroy records dated December
Maintenance replacement of City-owned
31, 2017 and older OR December
equipment, material, and
31, 2009
facilities.
Presentations Departmental presentations. Destroy records dated December
31, 2009 and older
Pretreatment Awards Awards presented to businesses
Records in recognition of Best
Management Practices (BMP)
contributions to the Wastewater
Destroy records dated December
Resource Recovery Facility.
This includes but is not limited 31, 2014 and older
to award nominations,
certificates, photographs, and
lists of recipients.
Rate/Fee Records Records related to establishing
utility rates and fees, including Destroy records dated December
calculations, research and 31, 1999 and older
recommendations.
Safety/Health and Safety and health documents
Testing including but not limited to
training, auditory testing Destroy records dated December
31, 1944 and older
records, respirator fit test
information.
Safety Inspections Inspections/Reports for Gas
Destroy records dated December
Monitors, Crane, Fall Protection,
31, 1989 and older
and Fire Inspection.
Safety Meeting Agenda/ Topics covered and sign-up
Signup Sheets sheet for employees who Destroy records dated December
attended the meetings. 31, 2014 and older
Service Orders Records including requests from
customer, Utility Billing, or Destroy records dated December
Water Division to perform work 311 2014 and older
or get a read at an address as
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 38 OF 50
well as historical logs showing
service order number.
Sewer Maintenance and Records documenting the
Repair Records maintenance and repair of City
sewers. May include summaries, Destroy records dated December
reports, and similar records 31, 2017 and older OR December
usually compiled from daily 31, 2014
work records on a monthly or
quarterly basis.
Sewer Modeling Requests from customers to run
Requests sewer model for capacity and Destroy records dated December
sizing and response from 31, 1944 and older
Engineering staff based on
computer modeling.
Sewer Smoke Test Records documenting smoke
Records tests undertaken to verify
hookup to main sewer lines,
check condition of pipes, or
determine effectiveness of
backflow prevention devices. Destroy records dated December
Information typically includes: 31, 2009 and older
maps or diagrams of lines tested,
location of leaks detected,
inspector's name, pipe size, and
related information.
Sewer Television/ Records from contractors
Videoscan Inspection documenting television
Records (External) inspections used to locate
Destroy records dated December
problems and defects in sewer
lines. Often consists of 31, 2016 and older
inspections of newly constructed
lines.
Special Projects Documents related to special or
one-time projects to include,but Destroy records dated December
not limited to: Strategic Plans, 31, 2009 and older
Inventory Management, Project
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 39 OF 50
Information, Rail with Trail,
Subdivisions, and Accreditation.
Spring flush notices Flush notices mailed to
(Mailers) customers for spring flush of Destroy records dated December
water system/Maps. 31, 2014 and older
Surveys Public Works initiated internal
and external surveys and survey Destroy records dated December
results. 31, 2014 and older
Training Records documenting
attendance and presentation by
City employees at conventions,
conferences, seminars,
workshops, and similar training Destroy records dated December
events. Includes training 31, 2014 and older
requests, training and
Continuing Education Unit
(CEU)tracking reports, and
related correspondence.
Turbidity Reports Logs used for entering wasted
water flushed from the water
system and not sold. Flush
Destroy records dated December
locations are listed. Water 31, 1994 and older
Quality information, including
Nephelometer Turbidity(NTU)
readings, are documented.
Valve Maintenance Records documenting the
Records location, specifications,
maintenance, and repair of Destroy records dated December
valves in the City sewer system. 311 2017 and older OR December
Includes lists, charts, drawings, 3112014
reports, logs, and related
records, valve location,
identification number, run of
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 40 OF 50
pipe, size, make, year installed,
depth, turns to open and normal
position, narratives of valve
maintenance and repair, test run,
personnel completing work,
dates, and related information.
Water Meter Reports Water meter reports including:
NC list, billing status report, Destroy records dated December
autoread master route report,
billing pre-scan report, re-reads, 31, 2014 and older
and water meter testing results.
Water Quality Any mailed correspondence with
Destroy records dated December
Correspondence labs, customers, regulators 31, 2004 and older
concerning sampling.
Water Quality Master Records documenting water Destroy records dated December
Log quality calls from customers. 31, 1994 and older
Temporary Records
Record Description Years
City Clerk's Office
Election— Election ballots, including voted
General/Regular ballots, unused ballots, spoiled Destroy records dated December
(Working Files) ballots, ballot stubs, absentee 31, 2017 and older
voting, and duplicate poll books
Public Records Requests Written public records requests, Destroy records dated December
city denials of public records 31, 2018 and older
requests, responses, etc.
Community Development Department
Committee/Ad-Hoc Agendas and meeting
Team Records minutes/notes for special groups
convened by Community Destroy records dated December
Development for specific 31, 2017 and older
purposes such as understanding
operational gaps, Code issues,
and process delays.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 41 OF 50
Department Guidelines, Departmental records created or
Policies, Procedures, received in the course of
Processes and Reports administering departmental
policies, procedures, or
programs, but these records do
not provide insight into Destroy Records dated December
significant policy, procedure, 31, 2017 and older
program, discussions, or
decisions. Including, but not
limited to: citizen response
letters.
Finance
Special Documents related to special or Destroy records dated December
Projects/Initiatives non-confidential one-time 31, 2017 and older
projects
Fire Department
Public Record Requests Public records requests and Destroy records dated
responses. December 31, 2017 and
older
Ride-Along Forms Signed waivers for persons Destroy records dated
requesting a ride-along with the December 31, 2017 and
department. Ride Along tracking older
records.
Narcotics Inventory& Narcotic inventory and usage- Destroy records dated
Usage hard copy, narcotics distributed December 31, 2016 and
to the engine companies. older
Human Resources
Employment Document to the U.S.
Verification Immigration and Naturalization
(I-9)of Job Applicants Service that an applicant or
employee is eligible to work in
the U.S. Information includes: Destroy termed employees records
employee information and dated December 31, 2016 and
verification data such as older or 1 year after employment
citizenship or alien status and
termination, whichever is later
signature, employer review and
verification data such as
documents, which establish
identity and eligibility, and
employer's signature certi in
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 42 OF 50
that documents were checked.
This category includes forms
completed for all new hires, as
superseded or previous forms
completed on rehires.
Collective Bargaining Records documenting
negotiations between the city
and employee representatives,
including contracts, reports, Destroy records dated December
negotiation notes, letters of 31, 2016 and older
agreement, arbitration findings,
cost analyses, minutes, tape
recordings, etc.
Recruitment and Documents regarding the
Selection Records for recruitment and selection of city
Applicants who are employees and contracted
Hired service providers such as
attorneys, auditors, consultants,
etc. Records may include, but
are not limited to:job
announcements and descriptions,
applicant lists, applications and
resumes, position advertisement
records, civil service and other
examination records, interview
questions, interview and
application scoring notes, Destroy records dated December
applicant background 31, 2017 and older
investigation information,
polygraph test results, letters of
reference, civil service records,
staffing requisition forms,
certification of eligibles,
recruitment file (job
announcement,position
description, documentation
relating to the announcement
and test, and test items and
rating levels), and related
correspondence and
documentation.
Recruitment and Documents regarding the
Selection Records for recruitment and selection of city Destroy records dated December
Applicants who are Not employees and contracted 31, 2017 and older
Hired service providers such as
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 43 OF 50
attorneys, auditors, consultants,
etc. Records may include, but
are not limited to:job
announcements and descriptions,
applicant lists, applications and
resumes, position advertisement
records, civil service and other
examination records, interview
questions, interview and
application scoring notes,
applicant background
investigation information,
polygraph test results, letters of
reference, civil service records,
staffing requisition forms,
certification of eligibles,
recruitment file (job
announcement,position
description, documentation
relating to the announcement
and test, and test items and
rating levels), and related
correspondence and
documentation.
Collective Bargaining Records documenting
negotiations between the city
and employee representatives,
including contracts, reports, Destroy records dated December
negotiation notes, letters of 31, 2016 and older
agreement, arbitration findings,
cost analyses, minutes, tape
recordings, etc.
Kinds and Levels Chart Records documenting the
description, classification and
compensation of city jobs and
positions. Usually includes
details of duties and
responsibilities of each position Destroy records dated December
time percentage breakdowns of 31, 2016 and older
tasks, skills and abilities needed
for each position, and related
records documenting the
development, modification or
redefinition of each job or
position.
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 44 OF 50
Leave Applications Applications or requests
submitted by city employees for
compensatory, family and
medical leave, long term leave
and other leave time. Destroy records dated December
Information usually includes: 31, 2016 and older
employee name, department,
date, leave dates requested, type
of leave requested, and related
data. These are not kept by
Finance.
Position Descriptions Records documenting the
description, classification and
compensation of city jobs and
positions. Usually includes
details of duties and
responsibilities of each position Destroy records dated December
time percentage breakdowns of 31, 2016 and older
tasks, skills and abilities needed
for each position, and related
records documenting the
development, modification or
redefinition of each job or
osition.
Payroll Unemployment Records documenting claims
Claims submitted by former city
employees for unemployment
compensation. Usually includes:
claims, notices, reports, and Destroy records dated December
related records. May also 31, 2016 and older
include records generated by the
appeal of claim determinations.
These are received by HR and
kept in HR.
Information Technology
IT Updates to Directors Updated project lists and Destroy records dates December
associated priorities provided to 31, 2017 and older
Directors at Director meetings.
Mayor's Office
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 45 OF 50
Videos Videos prepared weekly for
informational or promotional
purposes, e.g., City Council Destroy records dated December
meetings, 31, 2017 and older
This Week in Meridian.
Parks and Recreation
Facility Permits Permits and materials including,
but not limited to: completed
Park Alcohol and Amplified Destroy records dated December
Sound Permits related to 31, 2017 and older
individual's or organization's
park picnic shelter reservation.
Short-term concessions permits
and related materials from Destroy records dated December
31, 2017 and older
vendors.
Facility Reservation Completed forms and related
Application and materials collected from
Materials individuals or businesses
Destroy records dated December
registering for a recreation class,
team, or event and other 31, 2017 and older
required documentation, such as
proof of insurance.
Collected Certificates of
Destroy records dated December
Liability Insurance from
individuals or vendors. 31, 2017 and older
Financial Aid Completed application forms
Applications and materials submitted to
Destroy records dated December
request financial assistance for
children's class or program(e.g., 31, 2017 and older
Care Enough to Share).
Incident or Accident Citizen reports of incidents,
Reports injuries, or accidents incurred Destroy records dated December
during or related to a 31, 2017 and older
department-sponsored or
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 46 OF 50
department-provided class,
camp, program, reservation, or
activity.
Indemnity Forms, Signed waiver/indemnity
Medical Release Forms, agreement related to individual's
Waivers or organization's participation in
Destroy records dated December
department-sponsored or
department-provided class, 31, 2017 and older
camp, program, reservation,
activity, transportation, or travel.
Recreation Activity Sign Log sheets completed by parents
In/Sign Out Sheets to signify that minor has been
dropped off or picked up from a Destroy records dated December
department-sponsored or 31, 2017 and older
department-provided class,
camp, program, or activity.
Log sheets completed by
Destroy records dated December
participant confirming they have
attended a class or activity. 31, 2018 and older
Sports Schedules and Record of games played and Destroy records dated December
Scores final scores. 31, 2018 and older
Special Event Forms Completed forms from citizens
and businesses participating in a
Destroy records dated December
special event, including but not 31, 2017 and older
limited to vendor and sponsor
contracts and entries.
Team Rosters Record of all individuals Destroy records dated December
registered for a sports team. 31, 2017 and older
Police Department
Crime Analysis Statistics Records documenting police
efforts to anticipate, prevent, or
monitor criminal activity. May December 31, 2016 and older
include statistical summaries of
crime patterns, modes of
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 47 OF 50
operation, analysis of particular
crimes, criminal profiles,
forecasts, movements of known
offenders, etc.
Digital Media—Type 5* Digital media related to an
officer complaint. Includes
video, audio, or other digital
content created by a law
December 31, 2017 and older
enforcement officer in the
course of an investigation or
response relevant to a complaint
about such response or officer.
Intoxilyzer 5000en, Factory and State of Idaho
Draeger 9510 and certificates for instrument; log
LifeLoc Instrument of each person that takes the
Records breathalyzer test and
December 31, 2016 and older, 3
verification testing. May
include suspect name, date, Years after certificate has been
issued
time, results, operator name,
calibration check results,
simulated temperature in range,
comments, etc.
Radar Equipment, Records documenting the
Certifications, and calibration and maintenance of
Maintenance Records radar equipment that may be
useful in documenting the
accuracy of the readings. Often
includes original factory
December 31, 2016 and older, 3
certification of calibration.
years after equipment retirement
Information relating to
maintenance and repair may
include a description of the
work completed, parts used,
date of service, equipment
number, make, model, etc.
Public Works
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 48 OF 50
Backflow Tests Backflow assemblies test report. Destroy records dated December
31, 2016 and older
Correspondence, Engineering transmittals (not
Engineering project-related), serviceability Destroy records dated December
letters, Letters of Interest 31, 2016 and older
Daily Chlorine Field notes from Chlorine
Residuals residuals taken from various Destroy records dated December
sample ports in the City water 31, 2016 and older
system.
Maintenance Request Records documenting requests
Record and responses thereto
concerning a variety of
maintenance responsibilities
carried out by the Public Works
Department. Examples include,
but are not limited to: brushing Destroy records dated December
and limbing, road grading, 31, 2017 and older
rocking, sealing, patching, and
marking, traffic signals and
signs, City-owned buildings and
equipment, and water and sewer
system problems.
Safety Audits Health and Safety Audits. Destroy records dated December
31, 2016 and older
Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records
as provided by this Resolution.
Section 3. That this Resolution shall be in full force and effect immediately upon its adoption
and approval.
ADOPTED by the City Council of the City of Meridian, Idaho,this16th day of June, 2020.
APPROVED by the Mayor of the City of Meridian, Idaho, this 16th day of June, 2020.
APPROVED: ATTEST: (SEAL)
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 49 OF 50
By:
Mayor Robert E. Simison Chris Johnson, City Clerk
RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION
PAGE 50 OF 50
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.J.
Presenter:
Estimated Time for Presentation: 0
Title of Item -AP Invoices for Payment-06/10/20 -$662,597.31
ATTACHMENTS:
oa
AP Invoices for Payment Cover Memo 6/10/2020
Meridian City Council Meeting Agenda June 16,2020— Page 181 of 223
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BPA HEALTH, INC. EAP Premiums,June 2020, 517 employees 1,631.67
01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridan Cobra Plan June 2020 B.Nielsen, 1,162.74
BENEFITS PLAN TRUST B.Bjornson
01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP June 2020 21,425.82
BENEFITS PLAN TRUST
01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan June 2020 332,505.14
BENEFITS PLAN TRUST
01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-000-Cobra June 2020 Premiums (42.65)
01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-0000-June 2020 Premiums 22,211.57
01 General Fund IDAHO STATE POLICE PD Access Fee County or Municipal ILETS Apr-Jun 2020 5,000.00
01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance-June 2020 672.00
01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance-June 2020 883.70
01 General Fund NORTHWEST FIRE FIGHTERS Acct#52 June 2020 Insurance Premiums 106,677.05
BENEFITS TRUST
01 General Fund OFFICE DEPOT, INC. HDMI 6'Cable-K.Watts Qty. 1 17.11
01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2020 4,310.30
01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 6,661.21
June 2020
01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 5,317.99
June 2020
01 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins June 5,233.65
2020
01 General Fund VISION SERVICE PLAN Client#30044489-June 2020 Premiums 4,620.28
01 General Fund VISION SERVICE PLAN Credit CN#30044489-Cobra June 2020-B.Nielsen, (15.68)
B.Bjornson
01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-June 2020 Premiums 6,409.85
Total 01 General Fund 524,681.75
60 Enterprise BOE-Boise Office Equipment 8TB614975 Copier Charges April 2020 32.28
Fund
60 Enterprise BPA HEALTH, INC. EAP Premiums,June 2020, 517 employees 493.20
Fund
60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP June 2020 4,384.56
Fund BENEFITS PLAN TRUST
60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan June 2020 116,250.71
Fund BENEFITS PLAN TRUST
60 Enterprise DELTA DENTAL PLAN OF IDAHO Group#0133-0000-June 2020 Premiums 6,964.15
Fund
Date:6/10/20 09:43:37 AM Meridian City Council Meeting Agenda June 16,2020— Page 182 of 223 Page:1
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise NCPERS GROUP LIFE INS NCPERS Group Life Insurance-June 2020 160.00
Fund
60 Enterprise UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2020 1,316.60
Fund
60 Enterprise UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 1,663.10
Fund June 2020
60 Enterprise UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 1,352.49
Fund June 2020
60 Enterprise UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins June 878.76
Fund 2020
60 Enterprise VISION SERVICE PLAN Client#30044489-June 2020 Premiums 1,559.66
Fund
60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-June 2020 Premiums 2,860.05
Fund
Total 60 Enterprise 137,915.56
Fund
Report Total 662,597.31
Date:6/10/20 09:43:37 AM Meridian City Council Meeting Agenda June 16,2020— Page 183 of 223 Page:2
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.K.
Presenter:
Estimated Time for Presentation: 0
Title of Item -AP Invoices for Payment-06/17/20 -$2,479,711.94
ATTACHMENTS:
load
AP Invoices for Payment Cover Memo 6/10/2020
Meridian City Council Meeting Agenda June 16,2020— Page 184 of 223
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD May 2020 impact fees 428,030.24
01 General Fund ADVANCED HARDWARE SUPPLY,INC. slides for fleet truck 13 tool drawers-qty 2 26.14
01 General Fund ASPHALT DRIVEWAYS&PATCHING, 20-0260; 20-0302 South Parking Lot Expansion 45,005.30
INC
01 General Fund BANK OF AMERICA VISA#5201, 05/31/20 10,817.27
01 General Fund BARGREEN ELLINGSON,INC. Kleiner Park griddle supplies-qty 6 77.18
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28655 167.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#30551C 136.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#30567B 144.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40267C 91.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40372C 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40647C 196.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40887C 196.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40888C 238.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40927C 94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#41172C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41177C 94.00
01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41314C 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#5603B 65.00
01 General Fund BOBS QUADS Tully Park mule#2 repair 427.55
01 General Fund BOISE MOBILE EQUIPMENT,INC 20-0204 New Patrol Tahoe Labor&Equip to Build #105 14,395.02
01 General Fund BROWNELLS Firearms Parts 30.58
01 General Fund CAMPBELL TRACTOR INC. fuel pump for Settlers Park John Deere 1600 mower 117.81
#3-qty I
01 General Fund CAMPBELL TRACTOR INC. PTO switch for Settlers Park John Deere 997#8 mower 28.96
x1
01 General Fund CAMPBELL TRACTOR INC. seal kit for Settlers Park 1600 mower#3 repair-qty 1 107.41
01 General Fund CAMPBELL TRACTOR INC. Settlers Park 1600 mower#3 part-qty 1 652.29
01 General Fund CITY OF BOISE ATTORNEYS OFFICE PO# 20-0032 FY20 Pros&Criminal Legal Services June 41,844.02
2020
01 General Fund D&B SUPPLY Dog Food for K9 KB 44.99
01 General Fund DATATEL COMMUNICATIONS Mitel 6920 IP Phone for Connect 1,106.25
01 General Fund DATATEL COMMUNICATIONS Mitel MiConnect Virtual Phone Lic Qty 200 595.00
5/19/20-5/19/21
01 General Fund DISCOVERY BENEFITS DISCOVERY BENEFITS-MAY 2020 1,384.65
01 General Fund FASTENAL COMPANY bolts for drinking fountains-qty 50 16.50
01 General Fund FASTENAL COMPANY nuts&washers for cornhole boards-qty 25 19.60
01 General Fund FASTENAL COMPANY repair parts for Jacobsen 700 mower-qty 5 3.71
01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS238962 (35.28)
01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239001 (0.21)
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 185 of 223 Page:1
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239012 (0.94)
01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239022 (1.30)
01 General Fund FASTENAL COMPANY stainless bolts for Parks Shop-qty 50 23.00
01 General Fund FEDEX Fingerprinting and Background for Out of State 220.27
Applicants
01 General Fund FEDEX Shipping for background and fingerprint for out of state. 53.80
01 General Fund FERGUSON ENTERPRISES INC. ADA replacement parts&toilets for park inventory- 367.99
qty 5
01 General Fund FERGUSON ENTERPRISES INC. drinking fountain cleaner-qty 2 31.75
01 General Fund FERGUSON ENTERPRISES INC. toilet parts for various parks-qty 14 105.36
01 General Fund FRANKLIN BUILDING SUPPLY bench boards for Settlers Park pond-qty 30 467.00
01 General Fund FRONT POCKET Firearms Parts 2,352.73
01 General Fund GEM STATE PAPER&SUPPLY CO 4 cases of Clorox discenfectant wipes 124.08
01 General Fund HOME DEPOT CREDIT SERVICES 220/ Equipment Storage Bins(17)Sta. 1 101.49
01 General Fund HOME DEPOT CREDIT SERVICES 220/Equipment Storage bins(19) 89.52
01 General Fund HOME DEPOT CREDIT SERVICES 220/Equipment Storage Bins(21) 139.37
01 General Fund IDAHO POWER 2200136188, Parks Power MAY 2020 9,708.27
01 General Fund IDAHO POWER Idaho Power Street Lights 2203586629 25,830.32
01 General Fund IDAHO PRESS-TRIBUNE Ord: 20-1879 Repealing and Replacing Title 10 Chapter 11.10
6
01 General Fund IDAHO PRESS-TRIBUNE PP for Victory Commons,Cedar Brook Subdivision 60.68
01 General Fund IDAHO TOOL&EQUIPMENT miscellaneous tools for fleet truck 13-qty 55 3,561.37
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 5/14/20 250.00
01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 5/25/20 250.00
01 General Fund INTERMOUNTAIN GAS 0981623008 May 2020 1,890.37
01 General Fund INTERMOUNTAIN PET HOSPITAL Refund Permit Fees Calc Incorrectly Resulting in 5,976.70
Overpayment
01 General Fund INTERSTATE ALL BATTERY CENTER Two batteries for 3rd floor fire panel 85.50
01 General Fund JACK ROBINSON Refund: Line Dancing Incomplete Session due to 31.80
COVID-19
01 General Fund JOHN ELWAY CHEVROLET 20-0303 New Fleet Unit# 528 39,876.00
01 General Fund KATELYN ALDRIDGE Reimb:K.Aldridge Pre-Employment Fingerprinting 21.68
01 General Fund KATHY DRURY-BOGLE, PHR 20-0085 Consulting Services-City Training April& 4,000.00
May 20
01 General Fund KC TOOL SUPPLY CO. miscellaneous tools for fleet truck 13-qty 15 1,841.98
01 General Fund KELLER ASSOCIATES,INC. 20-0096 Electrical Plans Examining Services 4/2020 28,663.80
01 General Fund KENWORTH SALES CO 220/lug nuts,spares for ones missing 14.80
01 General Fund L.N. CURTIS AND SONS 220/12 five gallon pails Class A Foam, FF Equipment 1,113.03
01 General Fund LAWN CO MAINTENANCE Replace Bark around Hydrant to Reduce Mud 595.00
01 General Fund LUCKY J EXCAVATION Property Abatement DR20-2910 275.00
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 186 of 223 Page:2
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund MOTION&FLOW CONTROL PRODUCTS fittings for drinking fountains-qty 25 254.90
01 General Fund MOTION&FLOW CONTROL PRODUCTS fittings for fleet truck 13-qty 3 69.56
01 General Fund NORCO 220/Hydro inspect 15 SCBA bottles 390.00
01 General Fund NORCO 220/Hydro test 14 scba bottles 364.00
01 General Fund NORCO 220/hydro test 4 SCBA bottles 104.00
01 General Fund NORCO confined space equipment calibration 127.76
01 General Fund NORCO cylinder rental for welding gas-May 2020 32.55
01 General Fund NORCO eye wash for Discovery Park&Lanark Parks Shop-qty 82.66
4
01 General Fund NORCO grinding discs for Lanark Parks Shop-qty 10 68.10
01 General Fund NORCO plasma torch tips for Lanark Parks Shop-qty 5 55.55
01 General Fund NORCO sniffer calibration 511.00
01 General Fund NORCO welder, helmet,cord&supplies for fleet truck 13 2,744.11
01 General Fund NOVUSOLUTIONS/GRANICUS Boards and Commissions-Data Import 2,250.00
01 General Fund OXARC,INC. 220/Medical Oxygen(4) 27.04
01 General Fund OXARC,INC. 220/Oxygen cylinder refills(2) 18.52
01 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit# 141 15.00
01 General Fund REPUBLIC SERVICES,INC. Rental of 3-30 containers for May2020 per T. Otte 309.48
01 General Fund REPUBLIC SERVICES,INC. Rental of 3-30 containers,trans load chg- Per T. Otte 2,280.88
01 General Fund SCHINDLER ELEVATOR CORP Repair of CH Elevator 2 when door not closing properly 454.61
01 General Fund SHERWIN-WILLIAMS CO. paint for 8th Street Park restroom doors-qty 1 gallon 69.89
01 General Fund SHRED-IT USA, LLC. Shredding PD Documents May2020 331.38
01 General Fund SIGNS, ETC donation signs for Discovery dog spray equipment-qty 36.56
2
01 General Fund SILVER CREEK SUPPLY freight charge for warranty board 25.00
01 General Fund SONNTAG RECREATION Settlers sound garden mallet-qty 2 597.00
01 General Fund SPARKLIGHT Fire Safety Center Cable&Internet May&Jun'20 269.04
01 General Fund SPARKLIGHT FS#1 Cable Equipment Rental 6/1 -6/30/20 6.12
01 General Fund SPARKLIGHT FS#3 cable equipment rental May&3un'20 12.24
01 General Fund STEVE NORTH Refund Shelter Reservation Cancelled due to COVID-19 53.00
01 General Fund SYNCB/AMAZON 959949664887; 220/Station flags 185.43
01 General Fund THE ACTIVITY GROUP,INC TECC Training Equipment 940.00
01 General Fund THE UPS STORE Postage to send Evidence to Lab 60.91
01 General Fund TREASURE VALLEY COFFEE Coffee, Hot choc,Cream,Sugar,Cups and Cooler 309.02
Rental
01 General Fund TREND LETTERS 220/500 PPE-DDM Masks,3 boxes gloves,COVID 478.50
01 General Fund TRITECH SOFTWARE SYSTEMS 20-0297 Inform Mobile Mapping License Fee 0 PO# 11,712.00
20-0297-
01 General Fund TWO OCEAN PRINT camp shirts-qty 26 195.00
01 General Fund ULINE, INC. storage bins x 72&bin dividers x 24 120.69
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020- Page 187 of 223 Page:3
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund WEIDNER&ASSOCIATES 220/new replacement motor for SuperVac Fan,eq mtnc 1,550.00
01 General Fund WILBUR-ELLIS CO. perennial rye grass seed -qty 20 bags 1,650.00
Total 01 General Fund 703,495.00
20 Grant Fund CITY OF BOISE, HOUSING& Fair Housing 2020 Radio Ads 1,931.00
governmental COMMUNITY DEVELOPMENT
20 Grant Fund JESSE TREE OF IDAHO 20-0131 CDBG PY19 Jesse Tree of Idaho 3,140.00
governmental Homelessness Preventio
20 Grant Fund MERIDIAN DEVELOPMENT 20-0220;CDFA14.253; Reimb for Sidewalk Costs 9,930.22
governmental CORPORATION May2020 FINAL
Total 20 Grant Fund 15,001.22
governmental
60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0224 ACHD Linder, Franklin to RR tracks Const.to 52,098.48
Fund 4/25
60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0243 ACHD Meridian Rd,Cherry Ln to Ustick const 16,062.96
Fund to 4/30
60 Enterprise B&W WRECKER SERVICE Towing servcice of camel hydrocleaner C16390 190.00
Fund
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 IVR Phone Services May 2020 2,273.50
Fund
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Lockbox Payment Processing May 2020 1,637.73
Fund
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement 05/20&Delinquent Notice 12,236.65
Fund 05/26 Proc
60 Enterprise C. H. SPENCER Seal pump gasket kit(1 qty) 91.08
Fund
60 Enterprise CAMPBELL TRACTOR INC. Labor&parts to repair John Deer Utility lawn mower 266.98
Fund
60 Enterprise DALLAS HESS INC. Refund of Warranty Surety Dep. Bainbridge Hess Sub 24,178.30
Fund No.1
60 Enterprise DOROTHY WADDOUPS REFUND WT/S/T: 1427 NW 1ST ST TITLE COMPANY 150.00
Fund OVERPAID
60 Enterprise DUBOIS CHEMICALS INC 20-0002 Ferric Chloride(46,840 Ibs) 8,009.64
Fund
60 Enterprise E.H.WACHS COMPANY Cradle REcon HC-100, HHCS Grade 8 Zn, Ball Mnt,Qty 353.10
Fund 6
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 188 of 223 Page:4
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise EDGE ANALYTICAL, INC. IPDES testing(1 test) 97.00
Fund
60 Enterprise ENDRESS+ HAUSER, INC Lever transducer(1 qty) 1,021.79
Fund
60 Enterprise ENVIRONMENTAL EXPRESS,INC. Syringe filters(5 qty) 1,063.32
Fund
60 Enterprise ESTATE OF JAMES T PHILLIPS C/O REFUND WT/S/T: 3000 W KENDRICK ST CUSTOMER 36.00
Fund JOHN B PHILLIPS PAID AFTER CLOSIN
60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 16C, 1,466.00
Fund WO#288381
60 Enterprise EVOQUA WATER TECHNOLOGIES, LLC. Lab DI water maintenance agreement 650.83
Fund
60 Enterprise FASTENAL COMPANY Brass Hex Nuts, Bolts,Qty 129 1,876.31
Fund
60 Enterprise FASTENAL COMPANY Flat Washers, Brass Hex Cap Bolts,Qty 85 720.80
Fund
60 Enterprise FERGUSON ENTERPRISES INC. Adapter for reuse meter install project(1 qty) 180.89
Fund
60 Enterprise FERGUSON ENTERPRISES INC. Bushing,Y Strainer, PIT Install Parts,Qty 3, 87.53
Fund WO#297585
60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0052, tin T2,C2, 3/4in, lin Meters, March 39,117.09
Fund 2020,Qty150
60 Enterprise FERGUSON ENTERPRISES INC. Slip Valve Box Top Section, Meter Vault,Qty 8 797.26
Fund
60 Enterprise FERGUSON ENTERPRISES INC. Valve Box Lid,Slip Vlv Bx Top, Bottom Section,Qty 6 196.67
Fund
60 Enterprise FISHER SCIENTIFIC pH test strips(2 pkg) 54.04
Fund
60 Enterprise FISHER SCIENTIFIC Pipette filters(2 pkg) 37.56
Fund
60 Enterprise FISHER SCIENTIFIC Sampling scoops(1 cs) 24.24
Fund
60 Enterprise FRANK&LESLIE SANCHEZ REFUND WT/S/T: 1459 E LAKE CREEK ST TITLE 165.81
Fund COMPANY OVERPAID
60 Enterprise GARY BECKLEY REFUND WT/S/T: 276 E ANTON ST DUMPSTER 372.83
Fund DEPOSIT REFUND
60 Enterprise HACH COMPANY Dissolved Iron,Total Alkalinity,PH,MonoChlor Ammonia 751.79
Fund Chemkey
60 Enterprise HACH COMPANY Orthophosphate,Total Alkalinity Chemkey,Qty 10 347.90
Fund
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 189 of 223 Page:5
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise HAZEL ASPHALT, LLC Asphalt Repair @ McGuire&Bloomington,WO#297500 750.00
Fund
60 Enterprise HENRY CAPPS REFUND WT/S/T: 1885 N MARNITA AVE CUSTOMER 150.00
Fund PAID AFTER CLOSIN
60 Enterprise HYDRO LOGIC INC 19-0119 FY19 Water Rights Assistance to 4/30 5,942.50
Fund
60 Enterprise IDAHO POWER 2202131047,WWTP Power-MAY 2020 37,863.39
Fund
60 Enterprise IDAHO POWER 2204228288,Water Power May 2020 30,558.87
Fund
60 Enterprise INTERMOUNTAIN GAS 0981623008 May 2020 3,694.09
Fund
60 Enterprise JESSICA CROXFORD REFUND WT/S/T: 3989 N PARK CROSSING AVE 90.22
Fund CUSTOMER PAID AFTER
60 Enterprise JOHN HARRIS REFUND WT/S/T: 2688 W MARACAY DR DUMPSTER 36.61
Fund DEPOSIT REFUND
60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Alarm monitoring Well 22 to 5/27/20 137.49
Fund PROTECTION LP
60 Enterprise JOHNSON CONTROLS FIRE 20-0054 FA Monitoring Blackrock Booster Station to 45.83
Fund PROTECTION LP 5/21
60 Enterprise JUB ENGINEERS PO#20-0193, Risk and Resilience Assessment 14,491.60
Fund
60 Enterprise KELLER ASSOCIATES,INC. 20-0053 Well 18 Water Treatment Design to 4/30 15,627.50
Fund
60 Enterprise KEMIRA WATER SOLUTIONS,INC 20-0034 PAX(47,380 Ibs) 14,166.62
Fund
60 Enterprise KERI ERLAND REFUND WT/S/T: 3384 W START HOLLOW DR 58.08
Fund CUSTOMER PAID AFTER CL
60 Enterprise LEXICON GOVERNMENT SERVICES LLC REFUND WT/S/T: 2069 W BOULDER BAR DR TITLE 43.21
Fund COMPANY OVERPAID
60 Enterprise LYUBOV ALEKSEYEVA REFUND WT/S/T: 1029 W LOON ST CUSTOMPER PAID 59.99
Fund AFTER CLOSING
60 Enterprise M3 ID HOWRY LANE, LLC Refund: Warranty Surety 2018-0067 Howry Lane Sub. 30,565.96
Fund No.2
60 Enterprise MARK&JAYNE JOSEPHSEN REFUND WT/S/T: 1841 E SERCHIO CT TITLE 74.87
Fund COMPANY OVERPAID
60 Enterprise MCDONALD'S UPHOLSTERY Rebuild Seat,C13726,WO#299362 241.50
Fund
60 Enterprise METROQUIP, INC. Ripsaw Replacement Part for Vacuum,Qty 1 301.00
Fund
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 190 of 223 Page:6
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise MICHAEL&TERI PAT-FEN REFUND WT/S/T: 2070 W LASHER CT CUSTOMER 86.63
Fund PAID AFTER CLOSING
60 Enterprise MSC INDUSTRIAL SUPPLY CO. 8ML black nitrile gloves(10 qty) 244.60
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Adjustable face shield (3 qty) 41.46
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Bits for hammer drill (7 qty) 106.10
Fund
60 Enterprise NORCO Antiseptic pump spray, burn pump spray(8 qty) 31.60
Fund
60 Enterprise NORCO Argon&oxygen for welding/shop(2 qty) 108.23
Fund
60 Enterprise NORCO Cylider rental for May 2020 63.86
Fund
60 Enterprise OGREN LIVING TRUST ROBERT& REFUND WT/S/T: 1015 W KINGSWOOD CT 40.64
Fund MARY OGREN CUSTOMER PAID AFTER CLOSI
60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite, 3,425.00
Fund Well 19,27,22,2000gi
60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 19,27,28,Vic 3,289.80
Fund Res,Qty1920
60 Enterprise PACIFIC BACKFLOW LLC Labor&parts to repair main plant backflow device 498.00
Fund
60 Enterprise PACIFIC STEEL&RECYCLING Pipe to upgrade gas flare(3 qty) 313.55
Fund
60 Enterprise PACIFIC STEEL&RECYCLING Steel to build rack on new collections truck C21906 112.35
Fund
60 Enterprise PLATT ELECTRIC SUPPLY Fuses for stock(2 qty) 20.99
Fund
60 Enterprise REPUBLIC SERVICES,INC. Republic trash services for May 2020 1,338,165.66
Fund
60 Enterprise ROBERTO&BLANCA FERNANDEZ REFUND WT/S/T: 5347 S PALATINO AVE TITLE 53.63
Fund COMPANY OVERPAID
60 Enterprise ROBIN ROBINSON REFUND WT/S/T: 3392 N JUSTIN AVE DUMPSTER 39.24
Fund DEPOSIT REFUND
60 Enterprise ROCKY MOUNTAIN COLLISION Emissions Test,C11987,WO#286722 9.98
Fund
60 Enterprise RUSH TRUCK CENTERS Labor&parts to repair driveline&clearance light 1,004.03
Fund
60 Enterprise RYAN&GEORGIANNA COLLINS REFUND WT/S/T: 1120 W FLOWER GARDEN ST TITLE 170.53
Fund COMPANY OVERPAI
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 191 of 223 Page:7
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise SHARON DOWDLE REFUND WT/S/T: 1463 W VERBENA DR TITLE 60.83
Fund COMPANY OVERPAID
60 Enterprise SILVER MAPLE FARMS LLC&LOU, REFUND WT/S/T: 840 E USTICK RD TITLE COMPANY 33.67
Fund LAMM,&SCOTT PICCIONI OVERPAID
60 Enterprise STEVE RUTHERFORD REFUND WT/S/T: 5032 W CHARELS ST DUMPSTER 196.51
Fund DEPOSIT REFUND
60 Enterprise SUNROC CORPORATION RoadBase Delivery,Qty 72.68tons 1,038.40
Fund
60 Enterprise SUNROC CORPORATION Sand Cyclone Delivery,Qty 52.49tons 569.96
Fund
60 Enterprise SYNCB/AMAZON 863979664336; Safety boots for DSmith(1 pair) 129.95
Fund
60 Enterprise TELANSWER,INC After Hours Services for 6/1/2020-6/30/2020 176.45
Fund
60 Enterprise THE UPS STORE IPDES sample shipping 99.77
Fund
60 Enterprise TONY BALL REFUND WT/S/T: 3625 E AMITY RD DUMPSTER 175.36
Fund DEPOSIT REFUND
60 Enterprise UNITED SITE SERVICES INC No PO WRRF Capacity Expansion Porta Potty Contract 121.25
Fund to 5/24
60 Enterprise USA BLUEBOOK Meter Gasket, Meter Flange,Qty 80 893.35
Fund
60 Enterprise VEOLIA WATER TECHNOLOGIES INC. - 20-0233 Filter Media Replacements(2,225 qty) 87,418.70
Fund KRUGER
60 Enterprise VERIZON FINANCIAL SERVICES, LLC. Water Dept Modem for Emergency Communications 17.91
Fund BELLEVUE 4/24-5/23/20
60 Enterprise VWR INTERNATIONAL LLC. Glassware detergent(6 qty) 944.32
Fund
Total 60 Enterprise 1,761,215.72
Fund
Report Total 2,479,711.94
Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 192 of 223 Page:8
C-/WE IDIAN-- ITEM SHEET
Ommr
Council Agenda Item - 5.A.
Presenter: Warren Stewart
Estimated Time for Presentation: 5 Minutes
Title of Item - Public Works: Budget Amendment for Fiscal Year 2020 in the Amount of
$284,000 for the Wastewater Resource Recovery Facility (WRRF) Capacity Expansion
Construction Project
Additional funding requested to cover engineering and construction costs for the completion of the
Wastewater Resource Recovery Facility(WRRF) Capacity Expansion Project.
ATTACHMENTS:
Description Typ Upload Date
FY2020 Budget Amendment- Cap Expansion - 6-8-20 - BudgetAmendment 6/9/2020
CM
Meridian City Council Meeting Agenda June 16,2020— Page 193 of 223
W812020 11:35AM City of Meridian FY2020 Budget Amendment Farm
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN^'
60 3590 41200 10601 Wages
60 3590 4120G 10601 PT/Seasonal Wages
60 3590 41210 10601 Overtime please only complete the fields highlighted
60 3590 41304 10601 Uniform Allowance
60 3590 42021 10601 FICA $ Amendment Details
60 3590 42022 10601 PERSI $ Title: WRRF-Liquid Stream Capacity Expansion
60 3590 42023 10601 Worker's Camp $ Department Name: Public Works
60 3590 42025 10601 Employee Insurance $ Presenting Department Name: Public Works
Total Personnel Costs $ Department#: 3590
Operating Expenditures Primary Funding Source: 60
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
60 3590 10601 $ Project#: 10601
60 3590 10601 $ -
60 3590 10601 $ Is this for an Emergency? ❑ Yes M No
60 3590 10601 $ New Level of Service? 21 Yes ❑ No
60 3590 10601 $
60 3590 10601 $ - Clerks Office Stamp
60 3590 1 10601 $
60 3590 10601 $
60 3590 10601 $
60 3590 10601 $
60 3590 10601 $
60 3590 10601 $
60 3590 10601 $ bate of Council Approval 6-16-2020
Total Operating Expenditures $ - $ $ J
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowl t Date
60 3590 1 96151 10601 PreDesign of Capital Projects $ 284,000
60 3590 10601
60 3590 10601 epartment Director
60 3590 10601 BP 6/8/2020
60 3590 10601 6/8/20
60 3590 10601 Chief Financial Officer
Total Capital Outlay $ 284,000
Revenue/Donations Lize Strader(Electronic Signature) 06/08/2020
Fund# Dept.# G/L# 10601 G/L#Description Total Count l OPl�
60 3590 10601 �/ 6/8/20
60 3590 10601
�4
60 3590 10601 Mayor
Total RevenuefDonations $ -
Total Amendment Request $ 284,000
Meridian City Council Meeting Agenda June 16,2020— Page 194 of 223
City of Men dIan FY2020 Budget Amendlih)#drfitn&sOpslBusOpsMudgetRateslBudget Prep Rec-10 yea rslBudget'201AmendmenWCapacity ExpansionT-Y2020 Budget Amendment Form_LS Capacity Expansicn_dberthe final-6-1-20
6/8/2020 11:35AM City of Meridian FY2020 Budget Amendment Farm
Total Amendment Cost-Lifetime
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2020 2021 2022 2023 2024 Title: WHIRF-Liquid Stream Capacity Expansion
Personnel $ $ $ $ $ Imsrwlwn.w.wer,enftewL*tAn—d—As;
Operating $ $ $ $ $ )- arp.n nr twal mM NrKrrd M.eh Dmorrs ennure Io In u*leud;erA epil for remw
Capita] $ 284,000 7 arp�will odd Anmidnn t in rpumi vend.vwV Aprdr rranrarr 5otrwarr
Total $ $ 284,000 $ $ $ _ $ a rlrvncrr;P—Id amenemert+vrourrlLOWnror51.Nure
7 [pr„ I Lug wilt surd Bred Anrerdrnent To Finance
Total Estimated Project Cost: $ 2&1,000 y r,�1OWpO Am")wO mad rppro"d A n,r m+,.A to tP*Marw tot&e nwiddrrrrwnv,pp, A
Evaluation Questions y f t&rm"I!AAW.W^ Wthr Coy CW* Of
Please answer all Evaluation Questions using the financial data referenced above. ' '"t"`°' MgApprm4d."iPtyC%"kwY1I° AM`o`�ITtUd"tAM"I)
1. Describe what is being requested?
This amendment request is to furnish additional FY20 construction funding far the WRRF Liquid Stream Capacity Expansion Project.Delays and additional costs are a result of additional work,
utility conflicts,soil ccnditiains,equipment malfunctions,and the Impact of CCVID-19.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
InEtially this project was scheduled for completion last November.However,due to add€tlonaI work items resulting from the Idaho Power system buy cut,utility conflicts,soil conditions,
equipment malfunctions,and the COVID-19 Pandemic,the project schedule and funding needs have been impacted.The items listed above could not he accounted for during the regular budget
cycle and additional funds are needed to complete this project.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
This project has been under construction fur the last 2.5 years and is nearing completion.Additional delays in the construction schedule,would result in even higher costs.The treatment
capacity provided by this project is also critical in meeting the demands generated by the clty's rapid growth and regulatory requirements. It's essential this project continue to make steady
progress toward completion in order to mitigate the cost of further delays,and to enable the use of the capacity and treatment capabilities It will provide.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval of this request.
Enter rise Fund
5.Does this request align with the Department/City's strategic plan? If not,please explain howthis request was not included in the Department/City strategic plan?
Yes-City Strategic Plan-1.Safe,Healthy,Secure 2.Promote and guide desired growth with investments in infrastructure and services ahead of growth. Also,Public Works tactic
-Achieve compliance with the NPDE5 Permit.
6. Does this request require resources to be provided by other departments? If yes,please describe the necessartmsources to be provided by other departments.
No
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No
S.is the amendment going to result in the disposal of an asset? Yes or N❑
9.Any additional comments?
_ T
Total Amendment Request $ 284,040
Every effort should be made to avoid reopening the budget for an amendment, Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Meridian City Council Meeting Agenda June 16,2020— Page 195 of 223 —
City of Meridian FY2020 Budget AmendSMdrfidFTftsOpslBusflpalBudgetRateslBudget Prep Rec_10 yearsl8udget'20lAmendmentslCapacity Expansion1FY2020 Budget Amendment Form LS Capacity Expansion_citerthe final-6-1-20
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Meridian City Council Meeting Agenda June 16,2020— Page 196 of 223
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Meridian City Council Meeting Agenda June 16,2020— Page 197 of 223
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�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 5.13.
Presenter: Todd Lavoie
Estimated Time for Presentation: 20
Title of Item - Finance Department: OpenGov Dashboard Overview
The Finance department will provide a brief tour of the Financial Transparency site OpenGov to City Council.
The Finance department will be transitioning City Council from monthly static financial reports to OpenGov in the
coming months.
Meridian City Council Meeting Agenda June 16,2020— Page 200 of 223
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 5.C.
Presenter: Kim Warren, MPR Pathways Project Manager
Estimated Time for Presentation: 20 minutes
Title of Item - Parks and Recreation Department: 2020 Pathways Update
"ATTCHMENTS:
Memo -2020 Pathways Update Cover Memo 6/11/2020
PowerPoint PDF -2020 Pathways Update Presentation 6/11/2020
Meridian City Council Meeting Agenda June 16,2020— Page 201 of 223
16 June 2020
MEMO
TO: Mayor& City Council
FROM: Kim Warren, Pathways Project Manager
RE: Pathways Update
Dear Mayor and City Council,
Pathways continue to be a high priority for Meridian citizens. We have made significant progress
recently partnering with the development community to add mileage to the pathway system. Staff is
also managing several in-house pathway construction projects in various stages of completion. We want
to provide the City Council with an update on pathway projects already underway, followed by a list of
future projects identified for implementation and answer any questions.
Our presentation will offer an update on three FY20 projects currently under construction.These
projects--the Ten Mile Trailhead,James Court Sidewalk Widening, and the Pine Avenue Pedestrian Rest
Stop—are all part of the Five Mile Pathway, a priority route for the City.
Mayor Simison has conveyed that growing the pathway system is a priority for his office, as well. He
tasked us with analyzing the current network in detail,with a keen eye to expansion opportunities. Staff
subsequently identified a dozen pathway segments that could be catalyzed by the City without the need
to wait for development.
We are pleased to share this list of proposed projects,why they were selected, as well as their impact
on overall pathway connectivity.
Meridian City Council Meeting Agenda June 16,2020— Page 202 of 223
Pathways a e
16 June 2020
Meridian City Council Meeting Agenda June 16,2020— Page 203 of 223
C�VL E IDIAN --
Current Pathways Projects Parks and Recreation
Under Construction Now:
Ten Mile Trailhub - Ten Mile Rd/ Five Mile Pathway
James Court Sidewalk Widening
Pine Avenue Rest Stop
In Design:
w Fairview Avenue Connection - CDBG Funded
w South Slough - FY 21 Budget Request
Meridian City Council Meeting Agenda June 16,2020— Page 204 of 223
Ten Mile Trailhub 1
Five Mile Pathway
• Concurrent with Ten Mile Road Widening - Ustick to
McMillan
• Cost share with ACHD for parking lot construction + t
pedestrian bridge component
• ACHD-owned parcel } Y14, Tt�
Existing Conditions
f
r
i
Site Context-
Looking North to McMillan
Trailhub in Orange
Five Mile Pathway in Red
Meridian City Council Meeting Agenda June 16,2020— Page 205 of 223
tRan m00s Wsflhub
five mile pathway art opportunities
•Signapa•landmark.id muffin ton.gateway/entry,inlarprewe
Vision f o r T ra i l h u b s Pemam� �r fi�I�
?, 'StWplure-In[ernewe
themes
•Hub.Cop.wh&el
•Hi51ery of Irrigation.ImpprWg to City,The'bones of our
First Trailhead on the system
plant material
• Parking for 31 cars I; Tie inlo site design th—es
.I ` •Low walev use,largely native and adapted
- •7-15e Lol^r
• Provide a Gateway / Point of Entry to Establish palnway-epetlllC pla^I paleri9 a
p c c relntvrca uw'brarW'
Meridian Pathway System N.
• Build brand & identity for pathways
• Increase visibility (from roadways, esp) s
• Art opportunities F° "
rtica ti
• Low water use landscape + green
LP
stormwater infrastructure -�
I� SLgE?`NI
• Trailhead amenities, site furnishings 'x �u
r ACtFD
i` S1vRN1whteIL
• Enhanced, pedestrian crossing - across
Five Mile Drain + Ten Mile Roads
�E IFZ DLAN�.-
NORTH PAW AND RECFEAiION
Meridian City Council Meeting Agenda June 16,2020— Page 206 of 223
Current Project Status
Two phase construction process:
I
1 . ACHD Roadway- Underway
2. City of Meridian - 2021-After roadway project is complete
City of Meridian Project
• Construction documents almost complete °
• Bid late fall/ early winter 2020 °
• Construct landscape and amenities portion in -
Spring 2021 �.
—————————— — s
--- �r----------
❑ p — "
fle
M
Meridian City Council Meeting Agenda June 16,2020— Page 207 of 223
James Court
Sidewalk 7-7
Widening p.
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Five Mile Creek Pathway Connection Project Proposed
Pnrk-s and Recreation Existing
UNDER CONSTRUCTION-SUMMER 2020 NORTH
On-Street Route
PROJECT AREA
Meridian City Council Meeting Agenda June 16,2020— Page 208 of 223
vARNFR
RR,TAL UNITS
James Court
RETAIN&PROTECT
Sidewalk Widening E%TOUNDERG
RELOCATE ELECTRICAL +
y TO UNDERGROUND VAV L
ADDITIONAL
SIOMALK jKOPOSEOI -
• Five Mile Pathway
• Key connection between Jackson Drain a -
Bud Porter Pathway —E%IST7R['.PROP
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Meridian City Council Meeting Agenda June 16,2020— Page 209 of 223
Pine Avenue Rest Stop
• Pathway amenities, seating, and shade
• ACHD Property
Coordinate edge plantings with
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blend with stormwater basin -
project = = -
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Progress Photos
Meridian City Council Meeting Agenda June 16,2020— Page 210 of 223
Pathways Moving Forward
w Look again - in detail at priority pathway routes
w Find new opportunities to connect
w Identified potential projects that meet the following criteria:
Land Ownership is `simple' (i.e., easements may be obtained)
w Make key connections between existing (priority) pathways -- to achieve longer,
contiguous segments
w Pathway Segments that would not otherwise happen with development
Meridian City Council Meeting Agenda June 16,2020— Page 211 of 223
Five Mile Pathway - Ten Mile to Black Cat
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Meridian City Council Meeting Agenda June 16,2020— Page 212 of 223
Creason Lateral-- Crossing + Pathway
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Meridian City Council Meeting Agenda June 16,2020— Page 213 of 223
Pathway at Linder Rd - Cayuse Creek to Chinden
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Meridian City Council Meeting Agenda June 16,2020— Page 214 of 223
Improve Locust Grove connections ( north to Eagle)
Pathway Seg ent at McMillan and Locust Grove
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Meridian City Council Meeting Agenda June 16,2020— Page 215 of 223
Meridian High School Pathway
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Meridian City Council Meeting Agenda June 16,2020— Page 216 of 223
Five Mile Pathway - Locust Grove to Woodbridge
• Five Mile Pathway - Through Woodbridge Subdivision
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Meridian City Council Meeting Agenda June 16,2020— Page 217 of 223
Tuscany Playground Pathway Connection
Ridenbaugh Pathway Connectivity + Crossing
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Meridian City Council Meeting Agenda June 16,2020— Page 218 of 223
Whitestone Pathway Connection
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bridge location
common lot pathway IPA
1" -• easement location
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Meridian City Council Meeting Agenda June 16,2020— Page 219 of 223
South Meridian Connections
Lavender Heights + Sky Mesa to Ea- - i�...- gle- -,I- Road
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Meridian City Council Meeting Agenda June 16,2020— Page 220 of 223
PROPOSED PATHWAY PROJECTS (New)
1. Five Mile Pathway — from Ten Mile to Black Cat Road + crossing(s)
2. Creason Lateral Crossing + Pathway -- (to connect Waterbury neighborhood with 8tn
Street and Bud Porter Pathway)
3. Pathway at Linder Road - Cayuse Creek to Chinden
4. Sidewalk widening along Locust Grove - north of McMillan
5. Sidewalk widening at corner of McMillan and Locust Grove
6. Meridian High School Pathway
7. Five Mile Pathway - Locust Grove to Woodbridge Neighborhood
8. Five Mile Pathway — through Woodbridge Neighborhood
9. Tuscany Playground Pathway Connection
10. Ridenbaugh Pathway + Crossing to connect southern neighborhoods
11. Whitestone Pathway Connection
12. South Meridian Connectivity
Meridian City Council Meeting Agenda June 16,2020— Page 221 of 223
Next Steps . . .
Budget process
Meridian City Council Meeting Agenda June 16,2020— Page 222 of 223
Questions
Meridian City Council Meeting Agenda June 16,2020— Page 223 of 223
E IDIAN
IDAHO
IM
CITY COUNCIL
WORK SESSION AGENDA
Agenda Item Number: 6
Item Title: Executive Session for the specific purpose of deliberating on a labor contract offer or to
fomulate a counteroffer as permitted under Idaho code Seciont 74-206(1)(a)
Meeting Notes:
Into Executive Session: 5:21 pm
Out of Executive Session: 6:03 pm