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2020-06-16 Work Session E IDIAN:--- CITY COUNCIL WORK SESSION MINUTES A City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 16, 2020 at 4:30 PM City Council Chambers will have limited seating Join Online: https://us02web.zoom.us/j/83818905806 Or by phone: 1-346-248-7799 Webinar ID: 838 1890 5806 1. Roll-Call Attendance X Liz Strader X Joe Borton X Brad Hoaglun _X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] - Approved A. Approve Minutes of June 9, 2020 City Council Work Session B. Approve Minutes of June 9, 2020 City Council Regular Meeting C. Baraya Subdivision No. 4 Sanitary Sewer Easement D. Lavender Heights Sanitary Sewer and Water Main Easement No. 1 E. Linder Village Water Main Easement No. 1 F. Final Order for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. G. Production Services Agreement Between the City of Meridian and Amplified Production Group for Concerts on Broadway Sound Production H. Finance Department: Agreement Between the City of Meridian and Drive Payments/Card Connect to Enter Into a Contract for Credit Card Payment Processing I. Resolution No. 20-2215: A Resolution of the Mayor and the City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Paper Originals of Permanent Records Retained in a Nonpaper Medium, Semi-Permanent, and Temporary Records of the City of Meridian; and Providing an Effective Date J. AP Invoices for Payment - 06/10/20 - $662,597.31 K. AP Invoices for Payment - 06/17/20 - $2,479,711.94 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5: Department/ Commission Reports [Action Item] A. Public Works: Budget Amendment for Fiscal Year 2020 in the Amount of$284,000 for the Wastewater Resource Recovery Facility (WRRF) Capacity Expansion Construction Project - Approved B. Finance Department: OpenGov Dashboard Overview C. Parks and Recreation Department: 2020 Pathways Update Item 6: Executive Session for the specific purpose of deliberating on a labor contract offer or to formulate a counteroffer as permitted under Idaho Code Section 74-206A(1)(a) In to Executive Session: 5:21 pm Out of Executive Session: 6:03 pm Meeting Adjourned at 6:03 pm Meridian City Council Work Session June 16, 2020. A Meeting of the Meridian City Council was called to order at 4:35 p.m., Tuesday, June 16, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Todd Lavoie, Warren Stewart, Kim Warren, Jamie Leslie and Joe Bongiorno. Item 1: Roll-call Attendance: __X__ Liz Strader __X__ Joe Borton __X__ Brad Hoaglun __X__ Treg Bernt __X__ Jessica Perreault __X__ Luke Cavener __X__ Mayor Robert E. Simison Simison: I will call this meeting to order. For the record it is Tuesday, June 16th, at 4:35 p.m. We will begin this meeting with roll call attendance. Item 2: Adoption of Agenda Simison: Doesn't this just feel right? Doesn't this -- it did. Okay. Thank you. Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as presented -- as published. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. All ayes. The agenda is adopted. MOTION CARRIED: ALL AYES. Item 3: Consent Agenda [Action Item] Meridian City Council Work Session June 16, 2020 Page 2 of 17 A. Approve Minutes of June 9, 2020 City Council Work Session B. Approve Minutes of June 9, 2020 City Council Regular Meeting C. Baraya Subdivision No. 4 Sanitary Sewer Easement D. Lavender Heights Sanitary Sewer and Water Main Easement No. 1 E. Linder Village Water Main Easement No. 1 F. Final Order for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. G. Production Services Agreement Between the City of Meridian and Amplified Production Group for Concerts on Broadway Sound Production H. Finance Department: Agreement Between the City of Meridian and Drive Payments/Card Connect to Enter Into a Contract for Credit Card Payment Processing I. Resolution No. 20-2215: A Resolution of the Mayor and the City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Paper Originals of Permanent Records Retained in a Nonpaper Medium, Semi-Permanent, and Temporary Records of the City of Meridian; and Providing an Effective Date J. AP Invoices for Payment - 06/10/20 - $662,597.31 K. AP Invoices for Payment - 06/17/20 - $2,479,711.94 Simison: Item 3 is the Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Hoaglun: Second the motion, Mr. Mayor. Meridian City Council Work Session June 16, 2020 Page 3 of 17 Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Item 4: Items Moved From the Consent Agenda [Action Item] Simison: Item 4. There are no move items moved from the Consent Agenda. Item 5: Department / Commission Reports [Action Item] A. Public Works: Budget Amendment for Fiscal Year 2020 in the Amount of $284,000 for the Wastewater Resource Recovery Facility (WRRF) Capacity Expansion Construction Project Simison: So, we will move on to Item 5-A and we will turn this over to our Public Works Department for a budget amendment for fiscal year 2020. Mr. Stewart. Stewart: Mayor, Members of the Council, the Public Works Department is here tonight requesting your approval for a 284,000 dollar budget amendment in order to complete the remaining elements of the capacity expansion project on the wastewater treatment plant. This was a multi-year 44 million dollar project that will conclude this fall. Although this budget amendment is not insignificant, this amendment represents less than a one percent increase to the overall budget request that we originally made. This project has been very successful overall. We have started the commissioning of this treatment plant. We started it last Tuesday and things are working very well. There was a few minor hiccups and whatnot, but I think overall everybody's very pleased at how smoothly things went and how well things are working. Some of the reasons for the cost increase were unforeseen site conditions, unexpected soil conditions, equipment problems, primary power improvements that had to be made because of the Idaho Power buyout and delays due to COVID-19. So, with that I will stand for any questions that you may have. Simison: Thank you, Warren. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 5-A, a budget amendment for fiscal year 2020, in the amount of 284,000 dollars for the Wastewater Resource Recovery Facility Capacity Expansion Construction Project. Cavener: Second. Meridian City Council Work Session June 16, 2020 Page 4 of 17 Simison: I have a motion and a second to approve Item -- Item 5-A. Is there discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion passes. Thank you, Warren. MOTION CARRIED: ALL AYES. B. Finance Department: OpenGov Dashboard Overview Simison: Item 5-B is from our Finance Department, OpenGov dashboard overview, and I will turn this over to Mr. Lavoie. Lavoie: Good afternoon, Mayor, Members of the Council. Good to have you back home. It's been a while, my friends. Today I'm going to work with you guys on something called OpenGov. It was asked of me to present to you our financial transparency system and the next steps that we are taking with the power of OpenGov. For three years we have been using OpenGov for our transparency site for all of our financial information for our citizens on a daily basis. We are now integrating OpenGov platform, which you allowed us to do this fiscal year with a budget request last -- or this fiscal year and now I'm here to show you kind of what we are doing with the dollars that you appropriated to us for the OpenGov platform. This year we instituted dashboards. It's a different mechanism within the OpenGov platform for us to communicate our financial information to our customers and currently we present Council with a monthly report that kind of looks like this cover sheet and I believe is about 62 pages. So , again, we give you this static report that's 62 pages on a monthly basis. We print it out and put in your offices upstairs. It has very detailed information about our financials and our conditions. We are going to look to transition you from a hardcopy static 62 page report to what we are going to call our OpenGov dashboard platform. What you have on the screen here is an example of what I would like to move the Council team for the financial access moving forward after we do some introductory training and things like that. So , instead of getting this 60 page -- 62 page report from us on a transparency -- or on -- on our transparency we would like to use technology and allow you access to our financials at your fingertips , on your mobile device, on your laptop, on your iPad from your house, from your cabin in McCall, wherever you want to be we will get you access to our financial data. Business trip on -- for Council Members in DC, you will have financials at your fingertips, as opposed to a 62 page report that is static back in your office. So, with dashboards what we can do is we can convey certain financial information to you based on the inputs that I received from you. What I would like for you to do over the next couple months is utilize -- continue to utilize this -- this document that we submit to you and find the key measures or the key financial points that are important to you. That way when I build this dashboard those key components are available to you, easily accessible on this dashboard site. Until then I have created kind of an example of what I believe you should be kind of looking at when you analyze our financials on a monthly, daily, or weekly basis. In this example here that -- we are Meridian City Council Work Session June 16, 2020 Page 5 of 17 going to call this a Council dashboard. What we will be able to do is give you user accounts on OpenGov, so when you log in from wherever you are this will show up on your internet browser. You will, then, be able to access this data that we determine going forward, it's a living document, and, then, you can analyze the data accordingly. One example we have here -- again, we can change the terminology on some of this, but the first one is -- is what is our position from revenues to expenses for the General Fund. This is updated every single night, so you can see right now the General Fund has excess revenues, which is a great position to be in, and you can ask us any questions on any of these dashboards at anytime and we can work with you and get the answers. But from a quick, you know, reference we want to know how is the General Fund doing, that's always a question that we get, how are we doing. Here is your answer. You have excess revenues. That's fantastic. How is the General Fund personnel budget to actuals as of today. So, right now we have spent 81.74 percent of their actual budget . So, the dark color is the actuals and the shaded or lighter black color is your budget. So, you can kind of see where you are from an overall General Fund personnel to budgets to date at any moment in time. Another example is how are we doing on a police overtime . You are currently sitting -- you have spent 389,000 dollars of your budgeted 789, or 50 percent of your police overtime budget as of last night. So, again, what we are trying to do is provide you the financial data at your fingertips wherever you are. Another one is how is the operating fund budget. Again, the smaller bar is the actual, the shaded bar is the budget. We can design these graphs to look differently and if you would prefer only two years, three years, we can do that. If you want seven years we can do this. These are examples of different ways we can convey the information, but when you guys kind of work through these documents kind of take note of what's -- really what catches your eye, what's important to you, so I can build these dashboards to meet your needs, because this will be one dashboard for all of you, so that way if, you know, Liz likes something, well, Brad -- oh, that -- I didn't even think about that. That's great. Or Luke likes something and Treg goes, well, that's fantastic, I didn't even think about. It's going to be a shared dashboard for all Council Members. We are utilizing this technology for all of our directors. All of our directors have these dashboards available to them. I have sat down with each one of them and created a dashboard for them , so that they can see their financials where ever they are, updated nightly, at their fingertips. So, our goal here is to utilize OpenGov as our financial transparency report for both internal and external, which we have been doing for three years plus, but this is kind of an introductory to you guys on a homework assignment I'm giving you guys for the next month or two , look at this monthly report, find what's important to you, that way I can build this report for you going forward and let's say eight months down the road, you know, Jessica goes, hey, can we add this? The answer is yes. I can add another piece of information to this system. Or let's say, you know, Brad's looking at this and goes I want to see what's really inside this, so, he clicks on that particular tile, it's going to take you straight to our details. It's going to tell you exactly what we are doing with police overtime. It shows you by month what we have spent and tells you the different departments over here off to the right -- we can't really -- move that. There we go. So, you can see it by department if you wanted to. If you just want to look at records, if you click on records it will tell you just record -- actuals, year to date versus the total budget. Again, if you want to look at the transactions, you can actually look at the transactions down below. This is all live. You can see everything Meridian City Council Work Session June 16, 2020 Page 6 of 17 there is. If you hover over these, you know, this description it tells you what it is. So, again, you have access to our checkbook, basically, at your fingertips for every single transaction for the City of Meridian. This is what we provide our citizens right now. We are just now going to empower you guys with the same technology, instead of utilizing this and I believe we print out about 80 pages of transaction details every single month for you. Now we are going to eliminate that process by -- the transactions are actually updated nightly, so instead of being 30 days in arrears, you are now timely. So, that's kind of our goal with OpenGov trying to empower you guys with technology and information, instead of us supplying you information you will demand the information at your fingertips. Quick tutorial over what OpenGov is. I stand -- or sit for any questions that you have. Simison: Thank you, Todd. Todd, quick question. Is there anything in that paper document that is not accessible electronically or is there everything in that that they will be able to see here? Lavoie: Fair question, Mayor. We will be continuing to produce a monthly paper version. By state statute we have to submit some information to you, i.e., fund balances, i.e., investments and cash positions. Those are not inside open. gov, so we will still meet our state statutory laws, you will just have a one page version of this , which will meet our state statue -- state statute regulations. Simison: And everything else can be an in OpenGov. Lavoie: In my opinion the answer is yes. Cavener: Mr. Mayor? Simison: Mr. Cavener. Cavener: Thank you, Mr. Mayor. Todd, is there a -- I know that we can create and change and add at any point in time, but for the sake of operational efficiencies is there a timeline that you would want us to get you our thoughts? Do you mean 30 days from now? Two weeks? What -- what's a targeted date for you so we all know to respond in kind, so you can at least believe, okay, we have heard from the Council and can move forward. Lavoie: Fair question, Luke. Again, I'm comfortable with two months. If that's enough time for you guys to kind of digest two months of financials, I'm -- I'm okay with it. Again, this is a tool for you guys, so the sooner you tell me the sooner it's available to you , so I really rely on you, but I'm comfortable with two months, giving you guys that much time to digest. You guys have a budget that's going to be pretty involved right now, I would rather you guys focus on the budget and work on this maybe in July. Borton: Mr. Mayor? Simison: Councilman Borton. Meridian City Council Work Session June 16, 2020 Page 7 of 17 Borton: One quick question. Todd, is it -- the format you showed us right here with the actuals is the budget component, the year-to-date budget, or fiscal year -- Lavoie: Yes. Borton: -- the way it's currently set up? Lavoie: To answer the question we can set it up any which way you wish. So , we can set it up year to date or we can show more budget versus actual today. It's up to you how you want to visualize it. Borton: How is it shown right here? Lavoie: This one here I have it year to date. Borton: Okay. Lavoie: I show -- that's just how we look at it, say how are we doing year to date, the exact same time frame for the last five years. Are we on the seasonality approach I guess? Are we on the same seasonality line that we have been and that's -- to us that's more important than here is our total budget. Again, we can design it any which way you so desire. Where you are talking about, Joe, it's going to look like one tall bar and, then, each month you just have one little bar against that one tall bar. It's up to you. Your personal preference. I can design it any which way you guys so desire. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: The -- the year-to-date approach is I think the right way to go. I was just clarifying the option to do a year. Lavoie: We are flexible. We can go either way, Joe, for you. This would be your full budget versus current actual. So, that's what that one would look like. That's my total budget. This is what I have spent to date, as opposed to year-to-date. Simison: Council, any further questions for Mr. Lavoie? Thanks, Todd. We appreciate your efforts to reduce paperwork and eliminate work other people have to do . Lavoie: Perfect. Thank you guys. Cavener: Thanks, Todd. Lavoie: Thank you. C. Parks and Recreation Department: 2020 Pathways Update Meridian City Council Work Session June 16, 2020 Page 8 of 17 Simison: Council, up next is Item 5-C, Parks and Recreation Department 2020 Pathways Update. I'm going to turn this over to -- it looks like our director is going to defer to Kim. Warren: Mayor Simison, Council Members, thank you for your time today. It's nice to see some new faces. It's been a while speak ing in front of you. So, thank you. I would like to give you a bit of a pathways update in terms of the current pathway projects, active city run projects that we are doing right now, as well as some projects that have been proposed for next year. So -- what's my advance? Okay. Sorry, it doesn't seem to be -- okay. So, these projects that we are working on that are actually under construction are along the Five Mile pathway. It's one of our priority pathways. It's where we have spent the most energy and money building connectivity since I got h ere a few years ago. The first of those is the Ten Mile trailhead. It's the Five Mile pathway at Ten Mile and just to give you a little context, this is Ten Mile Road looking north. The trail head site is off to the east. It's an ACHD parcel that they weren't using, they just kind of offered to us -- offered to cost share. Okay. That's fine. If we wanted to -- if we wanted to use that for anything. The Five Mile pathway runs just north of -- the Wastewater Resource Recovery Center is over here. We said, yes, thank you. Thought we would want to do a trailhead and so it's been kind of an exciting project. We first pitched it to Council a couple of years ago a gateway to the system. It's been one of our priority pathways. We envision parking and basic trailhead amenities, but I think most importantly we wanted to increase visibility for the pathway system. It's kind of a nicely kept secret in Meridian that we have. It doesn't look like we have pathways and there is really a lot more out there than the average driver might know. So, could we start to build a brand and this could be like a door into the system. We -- we did a cost share with Ada County Highway District. So, as part of the Ten Mile Road widening they are building a wider section of pedestrian -- there is a pedestrian bridge, if you can see my arrow, that goes north and off to Reta Huskey Park and also parking and, then, the street frontage improvements. So, there is some cost savings to us to let them do that because of their economy of scale, just with the entire Ustick, McMillan road widening. So, our current status -- or project status is that easy to -- if any of you have driven down there, they are underway with the roadway widening. They have been working on the bridge. Right now Ten Mile Road kind of takes a roller coaster detour through our trailhead site. Not through the middle, but there is not much to see now. We are excited for that to be complete and in the meantime -- this has been the oddest project, because we have split it in two pieces. So, kind of bid and constructed part of it with Ada county and we have a separate in-house project -- CDs are almost complete for the design and we plan to bid the rest of it, which is trees, landscape, all the site amenities, site furnishings, there will be future plans for art not part of this bid. We are going to bid that late fall, this winter, and look to construct our portion of that site when ACHD is complete. So, hopefully sometime in the next construction season that's our plan. And I said there were art opportunities at that site , so we have been staying in touch with Audrey and the commission just to -- to see what can be integrated there. The second project on the Five Mile pathway that we have got going and we are really excited that it's under construction, because it's been in the works for a while, is the James Court sidewalk widening. This is connecting the Bud Porter Pathway west of Meridian Road with the Jackson Drain segment and we are just north of Fairview sort of where it turns into Cherry where it turns into Fairview. So, this is, essentially, a wider sidewalk. Here Meridian City Council Work Session June 16, 2020 Page 9 of 17 was our ask to -- for a lot of the easements and the nearby property owners. You know, there is some existing five foot sidewalk, we needed some additional space behind the sidewalk to create a ten foot attached sidewalk that functions as our ten foot multi-use pathway. That's kind of our minimum standard. And, then, that is going as well. We have got a great contractor on that. They have done a couple of stretches. This is the Jackson Drain here and they are just working their way on down. There is a bit of a bridge with the Meridian roadway widening, just when we get to the end we have got our final easements, so we have full access to make that connection, but there will be some -- some coordination with -- with their roadway project. The Pine Avenue rest stop also on the Five Mile pathway is east of downtown on Pine. It's just west of the county building where the mosquito abatement program is, if that rings a bell for you. So, it's where Five Mile pathway crosses to the north and we had to envisioned, again, on an ACHD parcel that they allowed us to use, a bit of a trailhead amenity. This one is smaller, not quite as much as design. There is a stormwater basin back here , so we are coordinating some plantings at the edges with the plantings that will be there. This is just another spot along the pathway system to pause, rest, and it's -- I was just over there earlier today, it's nearly complete. We do have plans to wrap this traffic box with some signage just to identify it and because it's right in the middle of the trailhead. So, those are our projects under construction. It feels good to have some momentum. I think we have been doing groundwork the last year and so to feel these kind of be hitting the road, so this is current, but -- so -- and, then, I also -- during -- during some of the COVID lock down we met with Mayor Simison and Dave and I think Robert came out of the gate wanting to make some real progress with pathways and what can we do better or faster or, you know, is there anything that we are missing, you know, and we know the system pretty well. I look at these maps a lot and -- but we did step back and take a closer look and do some mapping and see what opportunities might exist and I think that, you know, because we -- we have a great system along canal banks, but I think our real opportunities for connectivity between -- where the really good start is some existing stretches of pathway. So, we identified a list of projects -- it's about a dozen and based on three criteria. Where the land ownership is simple. Is it either one owner who is likely to be agreeable. Is it publicly owned, so we know we can probably get permission to use the property. Also a segment for a project that would make key connections between existing pathways , like James Court where we have Bud Porter and we have the Jackson Drain and it's just not very good in between and I know when we were on our pathways tour last week, you know, you ride along in a really beautiful pathway and we came to a point at one point where we just absolutely stopped and there was no pathway and 50 feet on there is a perfect beautiful pathway. So, there is -- that could happen anywhere, but -- but that's some of what we are trying to overcome. And the third criteria was pathway segments that might not otherwise happen with development through an established neighborhood where there is an HOA, but maybe they are not funded well enough to, you know, initiate a project on their own, but where, again, the ownership is simple and we can get permission. So, you know, we do rely on the development community in emerging areas. They have built miles and miles of pathway for us since -- since I have been here, but in some of the neighborhoods that were developed prior to our master plan, yeah, there is some connectivity issues. So, where there was an opportunity we put those on the -- on the list as well. So, I'm going to run through them quickly and -- yeah. And time for Meridian City Council Work Session June 16, 2020 Page 10 of 17 questions at the end. So, again, Five Mile pathway. This is the square mile where the wastewater treatment plant is, from Black Cat to Ten Mile, and this has been kind of a sleepy area for a while where we wanted to get through that pink pathway line that you see, but just had owners that weren't really moving and didn't want to make changes , so -- but that's changed a lot recently where a couple of stretches of pathway are now conditioned through developing properties and we would like to take on the rest of that. Once we connect this stretch -- and, again, our trailhead is over here, so it's even better and, then, on beyond is the Oaks and we actually -- there is a lot of pathway there and there is a great connection plan to the new high school. So , this is a key mile or most of a mile to really get us out a long ways to the west. Johnson: Mr. Mayor. Pardon the interruption. We are getting -- I'm getting tons of e- mails from staff. They cannot hear. It's cutting in and out. Warren: Sorry. Johnson: I know it's awkward to speak directly into it. Warren: Okay. Johnson: So, just -- yeah, if you can do that hopefully we can correct it, but it seems like it's just -- it's natural movement. Warren: Okay. So, I will try to be more robotic. The Creason Lateral -- this is north of 8th Street Park and I have actually gotten several calls about this one, that we have some existing pathway and people want to be able to connect to Bud Porter, which is a pretty prominent stretch and gets us to the system at large. So, we have identified an HOA parcel and actually talked to the homeowners. They seem interested. We need a crossing of the Creason Lateral there, so that's another project that gets us some big gains in terms of connecting to the system at large. So, Linder Road is one of our key connections north as identified on the master plan. Some of this stretch of pathway is already conditioned. I think this is Winco over here. We would like to get from Cayuse Creek, which is part of our Meridian loop route, as far north as the improvements have happened. And, again, with Locust Grove. It's another priority connection north. There is sidewalk quite a bit of the way. Not our ten foot standard pathway. So, to pick up the stretches that aren't already there down on McMillan there is just a bit of a missing piece. It's a single owner of two parcels. It really looks like it needs finishing. We have some new pathway that we built last year right here along the Lemp Canal, so a few more pieces there. Is that any better? Can you tell? Meridian High School is one where along the Nine Mile Creek we have easement and permission to go. So, that's -- that's on the list just to enhance walkability. There is also some development happening up here. We should get as close to -- whatever's north of Pine. I'm not remembering right. Cherry. Thanks. Okay. Still along the Five Mile pathway. This is kind of a project that cropped up. The Woodbridge neighborhood near by number eight. They currently do have a gravel pathway along the Five Mile Drain. It's a lot of maintenance time and money that they would like to sign over to us in the form of an easement. Let us do it as a project. Meridian City Council Work Session June 16, 2020 Page 11 of 17 There is a bit of a pathway up north here at Locust Grove and Franklin. We have some pathway being conditioned. So, we have got a really good start to getting us all the way to Eagle Road and we think some likely permissions and cooperation. Number nine. The Tuscany playground pathway connection is going to happen from the Tuscany playground through a public works site. They were actually conditioned before my time to build pathway and dedicate an easement and they dedicated the easement. There wasn't really any great connectivity at the time, so they didn't build it. But this is one that we are going to design and make happen. And, then, some improvements to connect north and south, specifically this crossing. This is a bit of an intersection of irrigation channels and it's less complicated than it was, but it's going to require some engineering. I think it's a crossing that in the past we have thought, well, maybe not going to get that and I think that it would be so key and with this push like that's when it would really make a difference. It gets us down the Ten Mile and, then, there is a lot of pathway conditioned further on, gets us into south Meridian connectivity and, then, chances to get -- to go west over to Discovery Park and up to the Y. So, my apologies for the difference in graphics and some of these are late breaking. This is a situation where , again, in the DA a developer was conditioned to provide a pedestrian bridge and pathway is being provided as well and -- but what we didn't have was a pathway or an outflow from the bridge. So , the bridge kind of didn't go anywhere and that's just a short piece, 80 or a hundred feet, that we -- we need to get on the list of connections to make and, lastly, south Meridian has been a focus both of our pathways tour and just in general with development. There is quite a bit of pathway conditioned already that's shown in orange. This is Lavender Heights. There is a piece that we need to get us from -- I think it's Black Rock over to Lavender Heights and, then, on down to Discovery Park and, then, from the Ten Mile to Eagle Road and across and, then, on down through Hill Century Farm up to the YMCA. So, those are the -- those are the dozen connections we have identified. There is a list. So , it doesn't -- I think each and every project, you know, isn't necessarily anything very impressive in and of itself and yet I think they are really key, because they will have a -- they will have a big difference in terms of effect on overall connectivity, but it's kind of picky information, there are a lot of them, so I wanted to give you a chance to look at them in just a bit more detail. We will -- we will wait to get through the budget process and see how that goes and I will stand for any questions. Simison: Thank you, Kim. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Thank you, Kim, for being here this evening. This was really informative. I appreciated reading through this as well before the meeting. Just a couple of questions. First has there -- has there been a conversation by the Parks Department about pursuing some private funding for -- especially the small areas that -- that need connections, maybe some sponsorship of some sort, like the public often does with -- with plazas and areas of community gatherings? I'm wondering if there have been -- has been any conversation of maybe pursuing some private sponsorships of those, you know, short segments. And Meridian City Council Work Session June 16, 2020 Page 12 of 17 -- and, then, also I'm -- when you -- when -- when you mention a section of the pathway that's conditioned. I'm not exactly sure what that means. Warren: Oh. Councilman Perreault, thank you for your questions. I will start with the last one. A conditioned pathway like it's been very key for us to sit in on applications for new development and to provide plan review, so that we can look at our pathways master plan and say, you know, it impacts this development. Therefore, as a condition -- I apologize for the shorthand, but this is good. As a condition of development you will be required to build this pathway and there are usually some specifics and, then, there is another piece of our -- of our puzzle. So, I'm sorry for not explaining that better earlier, but it will probably continue to be shorthand. As for your question about private funding , I'm not aware that that's been pursued, but I think it sounds like an exciting idea. I might defer to anyone in the back who has anymore history with that than I do. Okay. Ye ah. I think it's a great idea. I have had the sense that, yeah, we have been trying to innovate as you can -- or as much as you can with these kinds of projects to see what would -- you know, how could we get a little more push behind it or make things happen more quickly. For example, we have -- rather than just asking people to donate pedestrian easements to grant them to us, we have started paying, you know, an identified market value price for the land only to -- to purchase them and so approaching someone and saying we would like to purchase your easement has been useful to help, you know, people partner more readily with us. So, we are making payments along the way, but that's a really interesting idea I would like to explore or talk about further. Are there any other questions? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Kim, is the Parks and Rec commission ranking those proposed new connections? Warren: Councilman Borton, no, not -- they are not in any particular order that I'm aware of. We have presented to them, but, you know, they are all good and we do that with many of our projects, just sort of try to make them happen, but as the opportunities are ripe for it I think we -- we tend to focus our efforts there, because some things we end up waiting on just because we can't control. Borton: Okay. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor, Kim, I want to thank you and Director Siddoway for hosting the park commission and -- and me as parks liaison on a bike ride last Wednesday night and the Mayor joined us and I only took two days from my rear end to recover, but it was a nice long, leisurely ride and looking at -- at the pathway system there in south Meridian, we started in Tuscany and went everywhere. But my question is there were some segments Meridian City Council Work Session June 16, 2020 Page 13 of 17 that we saw there like an unannexed portion where there is not even a sidewalk and yet there is two crucial pathway systems that you have to go out in the street access. How -- if -- if those become available how do we -- just a short segment, do you have the flexibility to grab those if the opportunity arises? You got the 12 priority projects, but if something like that comes available or somewhere else that's very small, but significant, how is your flexibility? Warren: Councilman Hoaglun, I would like to think we would have that. I -- I know Mike had an idea the other day about budget -- and, then, some amendments, as opposed to -- we can always figure everything out per the standard process, you know, at the beginning of the year or we -- we may come back to you and say this has emerged and we feel like it's a need. I think there is some that actually wasn't on this list , like I said, changes like the Meridian Road where we went across the dirt and, then, found a wonderful pathway. You know, where we could get on the list and that was probably a reasonable one to approach ACHD or ITD I guess to get some right of way. For the county properties maybe just wait until the roadway is widened and improve that seems the most likely. But, yeah, we would -- we would likely come to you if we saw an opportunity. There is one I won't speak to today, but I -- I kind of have on a back burner that would be an ask, would be this is an opportunity. We don't want to miss it. What do you think. Hoaglun: Mr. Mayor, just a follow up to comment on that. Yeah. I think, you know, when you see this list there -- it's a good list, it's been vetted, these are fantastic projects, but there will be opportunities that pop up from time to time as listening to the parks commission and as they go through these things that we might have budget amendments show up and we know that's a priority for us, but, yeah, there are -- there are things out there that are really appealing and really would help immensely of we are able to make these connections. So, appreciate all the work you guys do and making that happen and keeping us up to speed on it. It's -- it's a great thing. Warren: Thank you, Councilman. It's -- it's good work. Simison: And if I could just add -- because I have been out on my bike three times on the pathways over the last month and two of the three I came back with goat heads. So, I have had a -- Warren: Mayor, pardon? Simison: Oh, I'm sorry. I have had goat heads in my tires. But my point is you got to get out and ride them to understand them I think is an important part and I think it will also help you identify where problems exist. One of the things that's like not on this is when you -- to Councilman Hoaglun's point, you cross Meridian Road there at Victory and as an aside there is no pedestrian ramp or access to -- so, you either got to force people out against the road or, you know, get off your bike and walk through an unimproved area, but those are little things, but they matter -- not only the pathways, but for people on wheelchairs or pushing strollers or other things, but until you get out there and do it you don't see them. Little things, though, can make a huge difference in impact and I think Meridian City Council Work Session June 16, 2020 Page 14 of 17 even from our Parks Department, you know, it has been, what, ten to 12 years since we looked at that connection in Tuscany over several things and the parks director is like, oh, wow, they -- we built that. It's now down below grade. We could actually make that connection more plausible compared to when they used to have to do a 20 foot above ground structure to get over it. So, until you get out and you see them it's hard to get a good understanding about what type of investment might be needed to make big or little changes. Warren: Good comments, Mayor. I appreciate those. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: In this review did you happen to look at the pathways in relationship to the schools and seeing how well those pathways are connected to school s specifically? Warren: Councilman Perreault, the schools are definitely on the map when I review applications and look at pathways. I think specifically, you know, we are making that one link to connect the pedestrian bridge to get residents to Franklin and to get the permanent residents down to the elementary school and I knew that we have looked really carefully at pedestrian access as pertains to the new Owyhee High School. It's probably less of a -- it's certainly important, but may not fall as much under the pathways as the sidewalks and walkability. So, it's certainly important and some projects really are trying to make that happen. Others it's -- it's a factor and less predominant. Does that answer your question? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much for presenting. I think it's great. Yeah. This is kind of our -- our community amenity. We don't have the foothills, but we have a great pathway system. It's amazing. It's a crown jewel of Meridian. I want to make sure we are doing everything we can to promote it, get the word out, get the maps out, people can adopt it and make good use of it. So, any updates on sort of the marketing of the pathways or where people can get maybe a quick plug on where people can get a map to use the pathways even more if you are not already. Warren: Councilman Strader, I think you make a very good point and it has been a goal since I have been here to improve maps. We have some great GIS staff I'm working with. So, online we are working to get them, you know, as current as possible, but in terms of a take along, that might be something to look at. I know we have talked about -- we have done a lot of work in looking at specific routes, where is the Meridian loop and how can we identify that on a map. It may not feel particularly loopy and contiguous in person, but knowing it's there I think gives you a different kind of mental structure to regard the system Meridian City Council Work Session June 16, 2020 Page 15 of 17 and we did, we examined routes along the Ridenbaugh in various places just to the -- bit by bit. So, I think that -- and we talked about is there a way to provide that route information to Google Earth. I know that came up as something that was a pretty exciting possibility, just so that if you -- you tuned in online you might see what came up as part of Meridian's system and I think the trailhead is another -- when we open another opportunity to -- to try to celebrate identity and visibility. So, I have a lot of ideas. We are working with the arts people. We talked about striping the pathway and it could be just a regular yellow line, it could be a yellow line with this yellow star occasionally, whatever it is, I think something that in the spots where you kind of lose the pathway for now to be able to see up ahead I think just in terms of branding that could be -- we have a lot of ideas. We haven't really done anything formal. I think we are waiting for some of these projects maybe to complete and drop, although I do really -- if I get the chance, you know, so -- Strader: Thank you. Warren: Thanks. Simison: Council, any further questions? Perreault: Mr. Mayor, just one more. Simison: Council Woman Perreault. Perreault: Thank you. The last time that Steve presented before us I believe he discussed or shared with us that the city is in the process of mapping out HOA pathways, private pathways, and how it integrates with the public pathways and to get like an overview of the percentage of actual, you know, private versus public and the real true walkability around our city. Just wondering if there is any updates on how that's going. Warren: Thank you, Councilman -- pardon me, I may get -- Perreault. Perreault: It's Perreault. That's right. Warren: I know that I -- I do work fairly closely with Brian in Community Development and he's great in terms of walkability and so the sidewalks layer is something I think I turned on for our pathways tour map. So, I have access to that information. I'm not smart in the analysis of that. I guess we are working to -- for a while we had data that, you know, was visible lines on a map, but didn't have good information associated with it and that's getting much better, so that we will be able to quickly do inquiries, you know, what is city owned, what is not, what is this route. We are -- we are getting there. It's definitely an objective. It's coming along. I say all the time this is not really a big city, but it's 31 square miles, so it's kind of big. Yeah. So, we are running to keep up. Thanks. Simison: Council, anything else? All right. Thank you very much. Meridian City Council Work Session June 16, 2020 Page 16 of 17 Warren: Thank you. Item 6: Executive Session for the specific purpose of deliberating on a labor contract offer or to formulate a counteroffer as permitted under Idaho Code Section 74-206A(1)(a) Simison: Council, we have reached Item No. 6 on the agenda. Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we move into Executive Session -- Executive Session per Idaho Code Section 74-206(a)(1)(a). Hoaglun: Mayor, second the motion. Simison: I have a motion and a second to go into Executive Session. Ask the clerk to call -- if there is no discussion on the motion ask the clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:22 p.m. to 6:03 p.m.) Simison: Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we come out of Executive Session. Hoaglun: Second the motion. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. Those opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Bernt: Mr. Mayor? Meridian City Council Work Session June 16,2020 Page 17 of 17 Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion. Simison: I have a motion and a second to adjourn the meeting. All those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 23 / 2020 Mayor, Robert E. Simison DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 23,2020— Page 21 of 216 C-/WE I� I ITEM SHEET Council Agenda Item -A. Presenter: Estimated Time for Presentation: 0 Title of Item - Meeting Details Meridian City Council Meeting Agenda June 16,2020— Page 3 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 9, 2020 City Council Work Session ATTACHMENTS: AM Meeting Minutes Minutes 6/12/2020 Meridian City Council Meeting Agenda June 16,2020— Page 4 of 223 Meridian City Council Work Session June 9,2020 Page 20 of 20 6-16-2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 16,2020— Page 24 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 9, 2020 City Council Regular Meeting ATTACHMENTS: AM Meeting Minutes Minutes 6/12/2020 Meridian City Council Meeting Agenda June 16,2020— Page 25 of 223 Meridian City Council June 9,2020 Page 50 of 50 Simison: Council Woman Perreault. Perreault: If the Council Members are present at the dais and we have the Zoom meeting up on our screens is it -- it's going to be essentially the same for us where we will be looking at the presentation on our computer screen in the Zoom meeting format. There won't be separate presentation screens from -- from the video screens? Nary: They will be up on the video screens in the room, too. Perreault: Okay. That -- okay. Simison: Council, any other items under future meeting topics? If not, do I have any other motion for the evening? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Second the motion, Mr. Mayor. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 8:42 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 16 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 16,2020— Page 75 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Baraya Subdivision No. 4 Sanitary Sewer Easement ATTACHMENTS: Easement Exhibit 6/12/2020 Meridian City Council Meeting Agenda June 16,2020— Page 76 of 223 ADA COUNTY RECORDER Phil McGrane 2020-073858 Project Name(Subdivision): BOISE IDAHO Pgs=5 CHE FOWLER 06/17/2020 02:41 PM Saraya Subdivision No. 4 CITY OF MERIDIAN, IDAHO NO FEE Sanitary Sewer]Easement Number: Identify this Easement by sequential number if Project contains more than one sanitary sewer casement. (See Instructions for additional information). SANITARY SEWER EASEMENT THIS Easement Agreement, made this 16th day of Tune � 20 20 between Development, Inc ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 77 of 223 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Challenger Development,Inc. 2 C:�� Corev Barton, Presl e STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on date) by ore ( ✓'}c1i1 (name of individual), [complete the following if si ning in a representative ca acity, or strike the following if signing in an individual capacity] on behalf of Challenger Development,Inc (name of entity on behalf of whom record was executed), in the following representative capacity: President (type of authority such as officer or trustee) (stamp) l _, > y Notary Signature My Commission Expires: • OF t �f!!1!!l1S01191�'4 Sanitary Sewer Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 78 of 223 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : SS. County of Ada ) This record was acknowledged before me on 6-16-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature 3-28-2022 My Commission Expires: Sanitary Sewer Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 79 of 223 EXHIBIT,A DESCRIPTION FOR MERIDIAN SEWER AND WATER MAIN EASEMENT BARAYA SUBDIVISION NO. 4 A portion of the NW 1/4 of the NE 1/4 of Section 15, T.3N., RAW., B.M., Ada County, Idaho more particularly described as follows: Commencing at the E1/16 corner of said Section 15 from which the N1/4 corner of said Section 15 bears North 89°15'23" West, 1320.35 feet; thence South 30°06'31" West, 1,368.90 feet to the REAL POINT OF BEGINNING; thence South 00°44'44" West, 77.58 feet; thence North 89032'47" West, 25.00 feet; thence North 00°44'44" East, 52.39 feet; thence 35.94 feet along the arc of a curve to the left, said curve having a radius of 73.00 feet, a central angle of 28012'41" and a long chord which bears North 45°22'55" East, 35.58 feet to the REAL POINT OF BEGINNING. �GENS 7729 If NX OF10 CRY G.CP Meridian City Council Meeting Agenda June 16,2020— Page 80 of 223 1/4_S.10 _ _ _ _ W. FRAN_K_LIN RD. E1/16 S.10 S.15 S89'15'23"E 13_20.35' S.15 BASIS OF BEARINGS v.• J RPOB J L W. COBALT ST. G� 15 00 n 2 10 40 0 5 20 SCALE: 1 = 20' BLOCK 12 0 15 W a V' 15 15 Z N89'32'47"W 25.00' LINE TABLE LINE LENGTH BEARING 15 L1 1368.90 S30'06'31"W kQ 5 N GAG CURVE TABLE 0 CURVE RADIUS LENGTH CHORD DIST. CHORD BRG. DELTA 772 9 N,,Sk���z� �o C1 73.00 35.94 35.58 N45'22'55"E 28*12'41" OF �C014Y G.CN uh N.♦19-= Y 1 2020 2:25:45 PM IDAHO EXHIBIT _ DRAWING FOR JOB NO. MERIDIAN SEWER MAIN EASEMENT 19-028 SURVEY 80 SE,1DAH0 W.EMERALD 4 SHEET N0. (08)64"5 0 s370 B A R A YAQQ��TT}SUBDIVISION �U B D I VI S I�OQtNy,� DWG. DATE �N�TO. 4 1 GROUP, LLC Meridian tyCouncil4�AC� j��A r 1 M�R1Ut ADA0 TY 1(7A '3N., RAW, B.M. 5/21/20 0 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Lavender Heights Sanitary Sewer and Water Main Easement No. 1 ATTACHMENTS: JIM Am loa Easement Exhibit 6/9/2020 Meridian City Council Meeting Agenda June 16,2020— Page 82 of 223 ADA COUNTY RECORDER Phil McGrane 2020-073859 Project Name(Subdivision): BOISE IDAHO Pgs=8 CHE FOWLER 06/17/2020 02:41 PM CITY OF MERIDIAN, IDAHO NO FEE 'Sanitary Sewer&Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one easement of this type iSee instructions for additional informahon SANITARY SEWER AND WATERI E E T THIS Easement Agreement (this "Agreement"), is made effective this 16thdate of June 2020 (the "Effective Date"), between Donald J. Baumgartner and ,Kathi R. Baumgartner, husband and wife ("Grantor"), and the City of Meridian, _an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through the underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement (the "Easement") for the operation and maintenance of sanitary sewer and water mains over and across the property more particularly described and depicted on Exhibit A, attached hereto and made a part hereof (the "Easement Area"). The Easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee; with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said Easement and right-of-way unto the said ;.Grantee, its successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the Easement Area and adjacent property to that existent prior to undertaking such repairs and maintenance. _However, Grantee shall not be responsible for repairing, replacing or -restoring anything placed within the Easement Area described in this Agreement that was placed there in violation of the Easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers SANITARY SEWER AND WATER EASEMENT—1 Meridian City Council Meeting Agenda June16,2020— Page 83 of 223 within the Easement Area, which would interfere with the use of the Easement, for the purposes stated herein. THE GRANTOR COVENANTS AND AGREES with the Grantee that should any part of the Easement Area hereby granted become part of, or lie within the boundaries of any public street, then, to such extent, such Easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished by Grantee. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said Easement to Grantee, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever against Grantee. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. [end of text; signatures to follow] SANITARY SEWER AND WATER EASEMENT—2 Meridian City Council Meeting Agenda June 16,2020— Page 84 of 223 IN WITNESS WHEREOF, the said parties have hereunto subscribed their signatures as of the Effective Date GRANTOR: DONALD J. BAUM ARTNER Date: U I 2ZVU �. , lee KA HI R. BAUMGART Date: 1 4-cam ACKNOWLEDGMENT STATE OF IDAHO ) ss. County of 5 On this!B day ofLM 20 , before me, the undersigned, a Notary Public in and for said state, personally appeared and Kathi R. Baumgartner, husband and wife, known or identified to executed the instrument, and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. STEPHANIE BUSE COMMISSION#16533 NOTARY PUBLIC Notary Public for Idaho STATE OF IDAHO Residing at: Boise, ID MY COMMISSION EXPIRES 08/31=0 My commission expires:August 31, 2020 SANITARY SEWER AND WATER EASEMENT-3 Meridian City Council Meeting Agenda June 16,2020— Page 85 of 223 ACKNOWLEDGMENT STATE OF IDAHO ) ) ss. County of On this day of 20 re me, signed, a Notary Public in and for said state, per ally appeare Donald J. Baumgartner d—+(- +-�t.!P Ballmg.adnpr, husband and wife, known or identified t be the o executed the Instrument, and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed icial seal the day and year in this certificate first above written. STEPHANIE BUSE Notary Public for Idaho COMMISSION#16533 NOTARY PUBLIC Residing at Boise,ID STATE OF IDAHO M commission expires:August 31,2020 MY COMMISSION EXPIRES 08i3tl2020 y p SANITARY SEWER AND WATER EASEMENT-3 Meridian City Council Meeting Agenda June 16,2020— Page 86 of 223 GRANTEE: CITY OF MERIDIAN, an Idaho municipal corporation By: Robert E. Simison,Mayor Date: 6-16-2020 Attest: Chris Johnson, City Clerk Date: 6-16-2020 ACKNOWLEDGMENT STATE OF IDAHO ) ss. County of Ada ) On this 16th day of Tune 2020 before me, the undersigned, a Notary Public in and for said state, personally appeared Robert E. Simisonand Chris Johnson, known or proved to me to be the Mayor of the City of Meridian, and City Clerk of the City of Meridian, respectively, the persons whose names are subscribed to the foregoing instrument, and acknowledged to me that they executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public for Idaho Residing at Meridian, Idaho My commission expires: 3-28-2022 SANITARY SEWER AND WATER EASEMENT—4 Meridian City Council Meeting Agenda June 16,2020— Page 87 of 223 EXHIBIT A PROPOSED LAVENDER HEIGHTS SUBDIVISION SEWER AND WATER EASEMENT EXHIBIT LOCATED IN THE SE 1/4 OF THE SW 1/4 OF SECTION 32, T.3N., R.1 E., BM. 31 32 ADA COUNTY, IDAHO 1/4 C 1/4 �NPL LANDS S TE � "`U - AREA = 11104 SF 12 ill 18 � 0.255 ACRES — ��yTTF S89°49'51"E \�Q3 CD113. o N -- 3 N O� ,� \�V z N �JO N89'49'51"W� C2� �C4 L4 113.59' n LLJm I �� N46'41'53"W - Lt J �� 79.65 o �� LINE TABLE POINT OF BEGINNING CD m z �� LINE # LENGTH DIRECTION00 00 Ll 26.32' N89'49'51"W I N w J�J L2 30.00' NO'07'01"E No L3 79.65' S46'41'53"E o CO z L4 26.34' S89'49'51"E a� cfl 0 L5 30.00' S0'12'02"W fy- Ld CURVE TABLE o CURVE # LENGTH RADIUS DELTA BEARING CHORD o z ~ C1 86.57' 115.00' 43'07'58" N68'15'52"W 84.54' p C2 63.99' 85.00' 43'07'58" N68'15'52"W 62.49' I C3 86.57' 115.00' 43'07'58" S68'15'52"E 84.54' C4 63,99' 85.00' 43'07'58" S68'15'52"E 62.49' 31 32 A E. LAKE HAZEL RD. W 1/16 32 1/4 6 5 S89'57'01"E 1331.91' S89'58'24"E 1331.96 5 0 125 250 500 ind � —Land Surveying and Consulting 231 E.51 H ST..STE.A MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 fax wmv.landsoluWns biz 108 t;0. 17-5 EXHIBIT B Legal Description Sewer and Water Easement Proposed Lavender Heights Subdivision A parcel of land located in the SE '/4 of the SW '/4 of Section 32, Township 3 North, Range 1 East, Boise Meridian, Ada County, Idaho, more particularly described as follows: Commencing at an Aluminum cap monument marking the southwest corner of said Section 32, from which an Aluminum cap monument marking the northwest corner of the SW '/4 of said section bears N 0032'17" W a distance of 2700.11 feet; Thence S 89°57'01" E along the southerly boundary of said SW'/4 a distance of 1331.91 feet to a 5/8 inch iron pin monument marking the southwest corner of the SE '/4 of said SW%; Thence S 89058'24" E along the southerly boundary of said SE 1/4 of the SW '/4 a distance of 1331.96 feet to an Aluminum cap monument marking the southeast corner of said SW'/4; Thence along the easterly boundary of said SW '/4 N 0012'02" E a distance of 1069.18 feet to the POINT OF BEGINNING; Thence leaving said boundary N 89°49'51" W a distance of 26.32 feet to a point of curvature; Thence a distance of 86.57 feet along the arc of a 115.00 foot radius curve right, said curve having a central angle of 43'07'58" and a long chord bearing N 68o 15'52"W a distance of 84.54 feet to a point of tangency; Thence N 46041'53" W a distance of 79.65 feet to a point of curvature; Thence a distance of 63.99 feet along the arc of an 85.00 foot radius curve left, said curve having a central angle of 43007'58" and a long chord bearing N 68015'52"W a distance of 62.49 feet to a point of tangency; Thence N 89049'51" W a distance of 113.59 feet to a point; Thence N 0007'01" E a distance of 30.00 feet to a point; Thence S 89049'51" E a distance of 113.62 feet to a point of curvature; Thence a distance of 86.57 feet along the arc of a 115.00 foot radius curve right, said curve having a central angle of 43007'58" and a long chord bearing S 68°15'52" E a distance of 84.54 feet to a point of tangency; Thence S 46041'53" E a distance of 79.65 feet to a point of curvature; Thence a distance of 63.99 feet along the arc of a 85.00 foot radius curve left, said curve having a central angle of43°07'58" and a long chord bearing S 68015'52" E a distance of 62.49 feet to a point of tangency; Lavender Heights Subdivision Lijr J: !nd Su1'ry g and nd'�Jf;�9 Cffsi e Right-of-Way Land Sue In Consulting Job No. 17-55 Page 1 of 2 Meridian City Council Meeting Agenda June 16,2020— Page 89 of 223 Thence S 89049'51" E a distance of 26.34 feet to a point on the easterly boundary of said SW '/4 of Section 32; Thence S 0012'02" W along said boundary a distance of 30.00 feet to the POINT OF BEGINNING. This parcel contains 11,104 SF (0.255 acres) more or less. S�O\A L A N,S Clinton W. Hansen, PLS ��S T E p Land Solutions, PC May 13, 2020 11(118 ox A G' 1'�'�G '.T �j 9TF O F SOP CD tiToN W NPR J xa Lavender Heights Subdivision� Osite Right-of-Way Land Surveying anndd Off site .Job No. 17-55 Page 2 of 2 Meridian City Council Meeting Agenda June 16,2020— Page 90 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.E. Presenter: Estimated Time for Presentation: 0 Title of Item - Linder Village Water Main Easement No. 1 ATTACHMENTS: loa Easement Exhibit 6/12/2020 Meridian City Council Meeting Agenda June 16,2020— Page 91 of 223 Project Name(Subdivision): ADA COUNTY RECORDER Phil McGrane 2020-073862 Linder Village BOISE IDAHO Pgs=6 NIKOLA OLSON 06/17/2020 02:43 PM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 1 Identify this Easement by sequential❑umber if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this 16th day of June 20 20 between DWT INVESTMENTS LLC and THE THOMAS W. TOMLINSON ADMINISTRATIVE TRUST UNDER THE TOMLINSON FAMILY TRUST DATED 4/7/1982 (collectively"Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 92 of 223 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: DWT Investm is LLC,by Brighton Corporation, Its Manager By: 1 of Rob rt L.Phillips, President THOMAS W. OMLINSO ADMINISTRATIVE TRUST UNDER THE TOM S N F T DATED 4/7/1982 By: l/� ADav*v' / Turnbull,Co-Trustee STATE OF IDAHO ) By. I4 Mark W.Lindsay,C -Trustee :ss. County of Ada ) This record was acknowledged before me orl _,2020,by Robert L.Phillips,President on behalf of Brighton Corporation in the following representative capacity: Manager. SHARI VAUGHAN Notary Public-State of IdIL ryPublicCommission Number 2018 STATE OF IDAHO ) My Commission Expires Jun ommission expires: :ss. County of Ada ) This record was acknowledged before me on LtAf, PL 2020,by David W.Turnbull,on behalf of Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated 4/7/1982 the following representative capacity: Co-Trustee. SHARIVAUGHAN E ry Public-State of 71da ission Number 20181fflbtary ublic STATE OF N 0 mission Expires Jun 1, 99,2& ission expires: 0�0 01 :ss. County of This record was acknowledged before me ortj Lt Af, �s 2020,by Mark W.Lindsay on behalf of Thomas W.Tomlinson Administrative Trust Under the Tomlinson Family Trust dated 4/7/1982 the following representative capacity: Co-Trustee. ►4.r SHARIVAUGHAN Notary Public-State of Idaho Notary Public Commission Number 20181002 My commission expires: tp My Commission Expires Jun 1,2024 Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 93 of 223 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 6-16-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Cleric, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda June 16,2020— Page 94 of 223 PROJECT NAME(Subdivision) January 8, 2020 Linder Village 8,807.08 Sq. Ft (0.202 Acres) Total Page 1 of 2 Exhibit A WATER MAIN EASEMENT NUMBER: 1 A parcel of land being a portion of the parcel described in General Warranty Deed Instrument No. 108136461, as filed in the Ada County Recorder's Office, located in the NW1/4 NEIA of Section 25, Township 4 North, Range 1 West,Boise Meridian, Ada County,Idaho,more particularly described as follows: COMMENCING at the northeast Section Corner of Section 25,Township 4 North,Range 1 West, monumented by a 3.5"Brass cap, (Corner Perpetuation and Filing Record Instrument No. 2017-072471),from which the north quarter comer of said Section 25,Township 4 North,Range 1 West, monumented by a 2.0" Aluminum cap,PLS 10729 (Corner Perpetuation and Filing Record Instrument No. 2017-072469),bears North 89°37'10"West, a.distance of 2669.44 feet; Thence North 89'37'10"West, coincident with the north line of the NE1/4 of Section 25, a distance of 2669.44 feet to north quarter corner of said Section 25; Thence South 00'32'16"West, a distance of 40.00 feet to a point on the southerly Right-of-Way line of US 20/26(Chinden Blvd), and the northwest corner of the parcel described in said General Warranty Deed; z Thence South 00'32'16" West, coincident with the westerly line of said parcel, a distance of 516.05 feet to the POINT OF BEGINNING; Thence South 89°22'04"East,a distance of 97.79 feet; Thence North 00°37'56"East, a distance of 11.53 feet; 1 i Thence South 89°22'04"East, a distance of 20.00 feet; t Thence South 00°3756"West, a distance of 11.53 feet; Thence South 89°22'04"East, a distance of 25.30 feet; Thence North 00°37'56"East, a distance of 50.00 feet; Thence South 89°22'04"East, a distance of 20.00 feet; Thence South 00°37'56"West, a distance of 50.00 feet; Thence South 89°22'04"East, a distance of 2.17 feet; Thence North 79°22'56"East,a distance of 26.03 feet; Thence North 68°07'56"East, a distance of 91.73 feet; 3 Meridian City Council Meeting Agenda June 16,2020— Page 95 of 223 PROJECT NAME (Subdivision) January 8,2020 Linder Village 8,807.08 Sq. Ft(0.202 Acres) Total Page 1 of 2 Thence North 56°52'56" East, a distance of 36.72 feet; Thence North 68°07'56"East, a distance of 54.38 feet, to the westerly Right-of-Way line ofN. Fox Run Way, j and the beginning of a non-tangent curve to the left; Thence southeasterly along the arc of said curve to the left,coincident with said Right-of-Way line, an arc distance of 20.10 feet, said curve having a radius of 179.50 feet, a central angle of 06°24'59", and a chord bearing of South 27119'24"East a distance of 20.09 feet; Thence South 68°07'56"West, a distance of 54.38 feet; E Thence South 56°52'56" West,a distance of 36.72 feet; Thence South 68°07'56" West,a distance of 95.67 feet; Thence South 79°22'56" West, a distance of 29.97 feet; Thence North 89°22'04" West, a distance of 167.20 feet to the westerly line of said parcel; Thence North 00°32'16"East, coincident with said westerly line, a distance of 20.00 feet to the POINT OF BEGINNING. The above described parcel contains 0.202 acres or 8,807 square feet,more or less. Together with and subject to covenants, easements and restrictions of record. The basis of bearings for this parcel is Grid North,Idaho State Plane Coordinate System. Andrew Kem e P.L.S. License No. 11778 End of Descriptions /� /17 0d���OF eo�� i F k { Meridian City Council Meeting Agenda June 16,2020— Page 96 of 223 Exhibit B SKETCH FOR LEGAL EXHIBIT WATER MAIN EASEMENT No. 1 A PARCEL OF LAND BEING A PORTION OF THE PARCEL DESCRIBED IN GENERAL WARRANTY DEED INSTRUMENT NO, 108136461 LOCATED IN THE NW114 NE114 OF SECTION 25, T. 4 N., R. 1 W., BOISE MERIDIAN, ADA COUNTY, IDAHO 2020 POINT OF COMMENCEMENT WSECTIONCORNER NI/4CORNER US20f26(CENDENBLVD) NE SEC77ON CORNER SECTION 25 SEC7701V 25 SEC77ON 25 N89'22'30"W 2669.58' N89'37'10"W 2669.44' S00'32'16"W 40.00' LINE BEARING DISTANCE L1 S89'22'04"E 97.79' L2 N00'37'56"E 11.53' L3 S89'22'04"E 20,00' L4 S00'37'56"W 11,53' L5 S89'22'04"E 25.30' L6 Nd0'37'56"E 50.00' C � L7 S89'22'04"E 20,00' 3 L8 S00'37'56"W 50.00' N is L9 S89'22'04"E 2.17' k 3 — — io 1-10 N79'22'56"E 26.03' Z Ni L11 N68'07'56"E 91.73' NOT TO SCALE 0 �NpL LANpS o G,S T ZRCL �o�i,QLtn 11778 0 f0.202 Ac. 8,807.08 s.f. N68'07'56"E C1 54.38' A= 006'24'59" q F OF � N56'52'56"E T= 10.06' W MQ L7 36.72' R= 179.50' C1 L= 20.10' 1-3 L6 L8 Lt1 CH= S27'19'24"E ( 7 f L5 1-9 LC= 20.09'og z PPOINTOF L1 L2 L10 BEGINNING L4 N00'32'16"E 20.00' N89'22'04"W S68'07'56"W 167.20' S79'22'56"W S68'07'56"W 54,32' 95.67' S56'52'56"W Wflpdkific 29 97 36.72' 2141 W.Airport Way,Ste 104 Boise,ID 83705 208-342-400 www.whpacific.00m Meridian City Council Meeting Agenda June 16,2020— Page 97 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 35. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. &a -& A ATTACHMENTS: Description Ty loa Order Findings/Orders 6/8/2020 Exhibit A Exhibit 6/8/2020 Exhibit B Exhibit 6/8/2020 Meridian City Council Meeting Agenda June 16,2020— Page 98 of 223 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 9, 2020 ORDER APPROVAL DATE: JUNE 16, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 39 BUILDING ) CASE NO. H-2020-0050 LOTS AND 2 COMMON LOTS ON ) 3.43 ACRES OF LAND IN THE R-15 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT HENSLEY STATION NO. 1 ) BY: NORTHERN LAND ) DEVELOPMENT, LLC ) APPLICANT ) This matter coming before the City Council on June 9, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING HENSLEY STATION SUBDIVISION NO. 1, LOCATED IN THE SW '/4 OF SECTION 10, T3N, R1W, B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 04/06/2020, by CLINTON W. HANSEN, PLS, SHEET I OF 4," is conditionally ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HENSLEY STATION NO. 1 —FP H-2020-0050 Page 1 of 3 Meridian City Council Meeting Agenda June 16,2020— Page 99 of 223 approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated June 9, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, Kent Brown Planning, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HENSLEY STATION NO. 1 —FP H-2020-0050 Page 2 of 3 Meridian City Council Meeting Agenda June 16,2020— Page 100 of 223 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 16th day of June , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 6-16-2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR HENSLEY STATION NO. I —FP H-2020-0050 Page 3 of 3 Meridian City Council Meeting Agenda June 16,2020— Page 101 of 223 EXHIBIT A STAFF REPORT E COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend �. DATE: Iff Projeol Lacfl�iar TO: Mayor&City Council R R FROM: Sonya Allen,Associate Planner mm�rn� 208-884-5533 � '1 SUBJECT: H-2020-0050 Hensley Station No. l RUT- M-E LOCATION: 462 N. Black Cat Rd.,in the SW 1/4 of 1 Section 10,Township 3N.,Range 1 W. I 1 M1 W8 I. PROJECT DESCRIPTION Final plat consisting of 39 buildable lots and 2 common lots on 3.43 acres of land in the R-15 zoning district. II. APPLICANT INFORMATION A. Applicant: Northern Land Development,LLC-2150 N. Canter Pl.,Eagle, ID 83616 B. Owner: Same as Applicant C. Representative: Kent Brown,Kent Brown Planning-3161 E. Springwood Dr., Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2019-0120)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of buildable lots and common open space are the same;therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. The internal private streets were approved with the preliminary plat. Page 1 Meridian City Council Meeting Agenda June 16,2020— Page 102 of 223 Note:Preliminary plat condition#A.3b required a total of 223 additional caliper inches of trees to be provided on the site for mitigation based on the original inspection by the City Arborist of existing trees on the site anticipated to be removed with development. Since that time, it's been determined that more trees than originally anticipated are able to be retained reducing the calculation to 136 caliper inches required for mitigation—the landscape plan depicts an additional(68)2-inch caliper trees as mitigation in accord with UDC standards (see letter from Landscape Architect in Section V.C). IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 10/7/2019) 16 � T s . y r W a Meridian City Council Meeting Agenda June 16,2020— Page 103 of 223 B. Final Plat(dated: 4/6/20) SOM_.PAGE HENSLEY STATION,51USIDW1510114 NO. I VM2M IN PF L-Dr-ATFO n 11-E SW 104 OF SECTION HIL YIN.R1 W 8M G"OF UMDM,ADA GOU NTY.MM 0 mo IN mj4n%Qw CMCUAW 14LI04LPL Owwa-ftLeft.1 —Eiii-ii I!LW 'I'M�-rN00IM ADIXE Vdoffi.� -X LEIrWIMI I. ftftPL4LdffiqWi7WP­F4.a.{,NAT NMI-Rdft-kOWU§MkLWLLqCm1.M PK*U*Omw_`I. a LCT4 1 0.4 IK*,Vj I MR;Um;&L7'*TC4q1mn MPM&M Map"Aq-qmmq wIffnw @ hmsAba­zTw n WwGm w &U-K)I&Thmftm1A­;mLwdP44ATHEmW Q I rI3 z§rFPWI CP LDFq16Y%RIr-dmKWM*wPII­TH1OTM Ur wv4w-P--Nw-,*NwrNvNw-Q__-FPmx—mLU%—.W'. V SAL,FE U % ML TF1 PAPOWN mw'j"FAWRVEMA 110 A.: L 1*61udons wow. uw SHEET 1 OF 4 Page 3 Meridian City Council Meeting Agenda June 16,2020- Page 104 of 223 W. AVIATOR T FRONTAGE' STA 0+00,00'-5TA 4+95.63 67YAS.'� —.. - ri i�l� �j Sul —71 QQi . �P - 1 somwm m"!11fiwmw=3L- N: BLACK CAT RD_ FRONTAGE' STA O+OQ_00'-STA 5+55.45 W In l..iytia=sr C.cn Meridian City Council Meeting Agenda June 16,2020— Page 105 of 223 C. Landscape Plan(dated: 04/20/2020) uwuecrrc 11eLw.a�xis N. - IP �ra.or�c�en.care Lw W.+blw UW. Lr. K."m Z+a.;RAT oiarR Inc E+14r� �ii '�^rsom.,sr �F Peace +� �•l7S� mznale'. P ar,..�,�—miell � . � 1 0 Ouurrrihrtk�..� Li'C�HO �� � �'�wwre rrLarn n-a TIE m L1,6 v LE6Wtee*anrltzl� ter•� •z'•' '�a; 'L�t�� ••,�+c';- -K .�.,, � 1' _ _•{ _ _I it—r. w. i—. '•M1'- .____ i ...r .� r. .+ . {'V'• l I I .w.... t x Page 5 Meridian City Council Meeting Agenda June 16,2020— Page 106 of 223 _ ll _ T LEOEF&. rnEE wmrArgw wGTes _ CIL— FX will J �..—__�•'•_� �—_ � "—_ TaEE iR+VF�'L+rfT�IOTc�9. � -- TfPWX LANDSCAPE WAM it•EEnwaRrtxae �' I FRE-M:r I gar FAME= ` TIM Tq • —-- a sa.ax R --_ — Y— km:. jT Jy} wwgw� C� .=, + Meridian City Council Meeting Agenda June 16,2020— Page 107 of 223 Jay Gibbons <gibbons@sbbgo_com> ■Sonya Allen;❑Kent Brown(kendkb@gmail.com) - 10:52AM Hensley#1 FP-Tree Mitigation 0You replied to this message on 6I5f202010:52AM. v Sonya, This email answers the questions regarding tree preservation and mitigation requirements on the referenced project. The condition of approval on the final plat application spoke to a total of 223 caliper inches being removed. During the course of preparing plans for final plat and construction,we have revised the Ian,lscaoe Jrawings. Per our current plan set,dated 4-20-2020,we indicate that we reduced the number of existing trees being removed. Tr is nev,total:e:1 wires 136 caliper inches to be mitigated for. The landscape drawing 1-1.0 shows required landscape calculations. These ca I cu lations for all required landscape buffers,parking Iots, pathways and open space show an extra forty-one(41)2"calipertrees to be planted. An additional twenty-seven(27)2"caliper trees will be planted in residential yards above what is required. This totals 68 additional trees being planted cn the project in excess of the minimum requirements. The proposed 68 trees equate to 136 caliper inches which equaIsthe 136 caliper inches required to be mitigated. We are saving an additional 321 caliper inches of existingtrees. These are not counted toward any required landscape requirements,they are simply for the City's information of how many trees are in fact being saved. I hope that this message answers the City's questions regarding satisfying the tree preservation/mitigation requirements as conditioned in the preliminary plat approval. Please let me know if you have any questions or need additional information. SOUTH .ate BBGK& 1k a_GBBONS,PLA,ASLA ... . ..........E=tESDISP,ID-83795 n=os!.v2. .k- .a-a- gihgWbFW ]Neirwmss.sbb90.C!0nV Page 7 Meridian City Council Meeting Agenda June 16,2020— Page 108 of 223 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2019-0120; Development Agreement Instrument Number 2020-029370). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat;or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped by Clinton W. Hansen, dated: 4/6/2020, included in Section V.B shall be revised as follows: a. Include the recorded instrument number of the existing City of Meridian water and sewer easement on the face of the plat. b. Note#8: Include the recorded instrument number of the Development Agreement(#2020- 029370). c. Note#9: Include the recorded instrument number of the ACHD License Agreement. d. Note#10: Include the recorded instrument number of the CC&R's. e. Depict a 20-foot wide permanent dedicated buffer(measured from back of curb) for landscaping on lots adjacent to W. Aviator Street in accord with UDC 11-313-7C.2. Alternative Compliance was approved to UDC 11-3B-7C.2a to allow the street buffer along Aviator to be located in a dedicated buffer on buildable lots rather than in a common lot. f. Include a note stating that the Homeowner's Association will maintain the landscaping within the 20-foot wide dedicated buffer along W. Aviator St. g. Remove the existing 30' ingress/egress easement(Inst.No. 769777)depicted along the southern boundary of the site (for access to Compass Public Charter School from Black Cat Rd.) from the face of the plat as it has been released(Inst. #2019-089789). A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by South,Beck&Baird, dated 04/20/2020,included in Section V.C, is approved as submitted. 6. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott,at 887-1620 for more information. 7. All fencing shall comply with the standards of UDC 11-3A-7C. 8. The existing structures on the site shall be removed prior to signature on the final plat by the City Engineer. 9. Private streets are required to comply with the design and construction standards listed in UDC 11-317-4. All drive aisles shall be posted as fire lanes with no parking allowed; if curbs exist next to the drive aisle(s),they shall be painted red. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Meridian City Council Meeting Agenda June 16,2020— Page 109 of 223 B. Public Works Site Specific Conditions: 1. A street light plan will need to be included in the Subdivision construction plan set.. Street light plan requirements are listed in section 6-7 of the City's Design Standards. Type 1 streetlights are required on N. Black Cat Road and streetlights are required on all other public roads. 2. The proposed dead-end water mainline in W. Santa Fe Lane must end in a hydrant,not a blow- off as shown on the construction plans. General Conditions: 3. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 4. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 5. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 6. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 8. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 9 Meridian City Council Meeting Agenda June 16,2020— Page 110 of 223 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 12. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 13. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 14. Developer shall coordinate mailbox locations with the Meridian Post Office. 15. All grading of the site shall be performed in conformance with MCC 11-1-4B. 16. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 17. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 18. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 19. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 21. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 22. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 23. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- Meridian City Council Meeting Agenda June 16,2020— Page 111 of 223 domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 24. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 Meridian City Council Meeting Agenda June 16,2020— Page 112 of 223 EXHIBIT B From: kent brown To: Sonya Allen Cc: Adrienne Weatherly;Charlene Wav;Chris Johnson Subject: Re: Hensley Station No. 1-FP H-2020-0050 Staff Report for Council on 6/9 Date: Monday,June 8,2020 10:09:54 AM Attachments: image006.ong image006.pnng External Sender - Please use caution with links or attachments. After reviewing the conditions of approval my clients are in agreement. Please place us on the consent agenda Kent Brown On Fri, Jun 5, 2020, 11:00 AM Sonya Allen<sallennmeridiancity.org>wrote: Attached is the staff report for the proposed final plat for Hensley Station#1. This item is scheduled to be on the City Council consent agenda on June 9th. The meeting will be held at City Hall, 33 E. Broadway Avenue,beginning at 6:00 pm. Please call or e-mail with any questions. Kent—If you are not in agreement with the provisions in the staff report, submit a written response to the staff report to the City Clerk's office (cityclerk c&meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting and the item will be placed on the regular agenda. If received after that time, the application will be placed on the regular agenda on the next available Council meeting. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 Fax: 208-489-0578 B❑ua'lt.fo�Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request,unless exempt from disclosure by law. Meridian City Council Meeting Agenda June 16,2020— Page 113 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.G. Presenter: Estimated Time for Presentation: 0 Title of Item - Production Services Agreement Between the City of Meridian and Amplified Production Group for Concerts on Broadway Sound Production MLMAN�� Am ATTACHMENTS: Descripti Tvaloa Amplified Productions Agreement Agreements /Contracts 6/4/2020 Meridian City Council Meeting Agenda June 16,2020— Page 114 of 223 AMPLIFIED PRODUCTION GROUP LLC 6707 S.Eisenman Rd,Suite 110,Boise,ID,83719 208-344-3981 Office PRODUCTION SERVIC AGREEMENT Contract entered into as of the 22nd day of April,2020 by arid between Amplified Production Group, (hereinafter APG), and City of Meridian(hereinafter COM . The contract is for audio services supplied by APG. RECITALS: WHEREAS COM wishes to have comprehensive audio equipment, service, and consultation available for its Concerts on Broadway 2020 season; and WHEREAS 4 is experienced in providing audio equipment and services for Live Event Concerts. NOW, TM7,REFORE, in consideration for the covenants and promises herein and for other good and valuable consic ration the parties agree as follows: 1.0 Services: APG hereby agrees to provide compreh4 sive audio services to COM at each of three (3)concerts, on August 29,2020, September 12,2020, and September 26,2020. COM agrees to use APG as its exclusive supplier of audio equipm At rentals and services for the Concerts on Broadway 2020 season. 2.0 Terms of the Contract: . By July 29, 2020, Prorp ter shall provide City with: 1)a completed ACH Form, 2)a copy of a voided check, 3)a comp cted W-9 form, and 4)three (3) invoices in the amount of one thousand nine hundred fifty dol s ($1,950.00)each for services to be provided on August 29, 2020, September 12, 2020t and September 26, 2020. So long as all documents are complete and received by July 29, 2 20, City shall pay APG in full,via direct deposit, on the Wednesday prior to each concert(or August 26, 2020, September 9, 2020, and September 23, 2020). If such documents are not received by July 29,2020, following APG's provision of services at each concert in accordance vith this Agreement,APG shall provide COM with an invoice for the amount of one thousand nin hundred fifty dollars($1,950.00) for services provided at each concert,which invoice COM shall pay within thirty(30) days of receipt thereof. Payment of all taxes and other assessments on such payment shall be the sole responsibility of APG. 2.1 COM may, in COM's sole discretion,cane 1 one or more concerts, for any reason, including, but not limited to, upon the orde or advice of a governmental agency related to COVID-19 or other public health hazard If City cancels one or more concerts: 2.1.1.1 More than ten(10) days prior to the concert: This Agreement shall be void as to that concert, and APG shall not be entitled to payment or any other benefit hereunder. 11.1.2 Within the ten (10)days preceding the concert: So long as APG is prepared to provide services set forth in this Agree ent at the time,date, and place, and in accordance with the terms set forth h r in, City shall pay APG in the amount set forth herein. Meridian City Council Meeting Agenda June 16,2020— Page 115 of 223 2.2 The price of$1,950 per concert does not include any additional backline needs requested by the performers, or lighting equipment. These can be rented separately from APG. 3.0 COM Obligations: 3.1 Concert Details: COM agrees to provide: I)Contact information with the booked performers and ample time to advance their udio needs 2)Power service of five 20amp circuits 3) 1 meal ticket for audio crew. 3.2 Performance Space: COM shall provide performance space,which shall be an outdoor, open, public venue.APG shall be s lely responsible for any and all measures necessary to protect equipment and person rom damage due to weather and other conditions that do or may exist. 4.0 APG Obligations: 4.1 Equipment: APG agrees to provide: 1)PA system and Digital Mixer for suitable audio coverage for the venue 2)Microphones, Stai ids and up to 6 Stage Monitors for Musicians 3)One wireless microphone for the event MC. 4.2 Technician Labor: APG agrees to p qualified audio technicians to set-up,operate, and tear down equipment for each concert. 5.0 Attornev Fees/Governing Law: In any action at law or equity arising out of the contract,the prevailing party shall be entitled to an award of its reasonable attorney fees and costs. COM's contract shall be construed and interpreted pursuant I o the laws of the state of Idaho. City of Meridian A plifr d roducfian Group Authorized by: AL thorized by: Robert E. Simison M rc T. Wollam Printed name: Title: Mayor Date: 6-16-2020 Title: nl Date: �Z[� 2 Meridian City Council Meeting Agenda June 16,2020— Page 116 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1-1. Presenter: Karie Glenn Estimated Time for Presentation: 0 Title of Item - Finance Department: Agreement Between the City of Meridian and Drive Payments/Card Connect to Enter Into a Contract for Credit Card Payment Processing Change of credit card processor from Gravity to DrivePayments in connection to customer transactions when paying their utility bills for City of Meridian ATTACHMENTS: Memo to Council Cover Memo 6/8/2020 Contract Agreements /Contracts 6/8/2020 Merchant Services Guide Agreements /Contracts 6/8/2020 Meridian City Council Meeting Agenda June 16,2020— Page 117 of 223 City of Meridian Purchasing Dept. Memo To: Chris Johnson, City Clerk From: Karie Glenn, Utility Billing Manager Date: 06/8/20 Re: June 16t" City Council Work Shop Agenda Item The Finance Department respectfully requests that the following item be placed on the June 16t" City Council Work Shop Consent Agenda for Council's consideration. Approval of Contract with DrivePayments. : Drive Payme nts/Card Connect would replace our current credit card processor and merchant services provider (Gravity Payments and Aurhoriz.net). Changing service providers for credit card transactions will allow MUBS to upgrade the card readers within the department as well as provide an anticipated savings of approximately $10,000.00 per year in credit card fees. Recommended Council Action: Approval and Signature of Contract Drive Payments. Thank you for your consideration. • Page 1 Meridian City Council Meeting Agenda June 16,2020— Page 118 of 223 DrivePayments Merchant Processing Application and Agreement Please review the information below and sign if everything looks right. If you have any questions please contact your representative. Setup Information Sales Code Application Platform VAL1011 North Business Details Contact Information First Name Last Name TBD TBD Email Phone Number tbd@meridiancity.org (208)888-8888 Business Information NOTE: Failure to provide accurate information may result in a withholding of merchant funding per IRS regulations. (See Part IV, Section A.4 of your Program Guide for further information.) Business Legal Name City of Meridian, ID DBA Name Tax Filing Name City of Meridian, ID City of Meridian ID Tax Filing Method Tax ID(EIN) X EIN SSN 7�f L1T� a a'15 Type of Ownership X Government Individual/Sole Proprietor Limited Liability Company Non-Profit Org Partnership Private Corporation Public Corporation Tax Exempt Stock Exchange(Only applicable for Public Corporations) Stock Ticker Symbol(NYSE or NASDAQ) NYSE or NASDAQ X Other/Not Applicable Industry(MCC) Business Description 4900- Utilities-Electric, Gas, Water, and Sanitary Utility payments for residents in the City of Meridian, Idaho. Industry Options Business Start Date Quasi Cash Website Business Phone wwa)•mtx-'k&Ran QAkA arc (2e8)886.88aa— - s8-LN 3� Page 1 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A..Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 119 of 223 Business Address Street Address 1 5 3 E -7r603 Street Address 2 City State ZIP Country C' 5U+� United States of America Business Legal Mailing Address Street Address 1 aa -35 E �rot-�wa, f\q Street Address 2 City State i\)-P-r%&1&n M126 o ZIP Country Ci?JPLAa United States of America Owner Information Business Owner Information Please provide the following information for each individual who owns, directly or indirectly, 25%or more of the equity interest of your business. First Name Last Name 1 acid i�.uN�, Title CEO x CFO COO LLC Member Owner Partner President Secretary Treasurer Vice President Ownership Percentage Personal Guarantee g % Yes SSN Date of Birth Mobile Phone Email -t•i 0.�a�z � i�r�di l�.n�.i{t�•arc Residence Address Street Address 1 Street Address 2 Page 2 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A. Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 120 of 223 City State ZIP Country United States of America Additional Business Owner(1) First Name Last Name tCo�ci� Nl�:nr� Ownership Percentage SSN Date of Birth Mobile Phone Residence Address Street Address 1 Street Address 2 City State ZIP Country Additional Business Owner(2) First Name Last Name Ownership Percentage SSN Date of Birth Mobile Phone Residence Address Street Address 1 Street Address 2 City State ZIP Country Page 3 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 121 of 223 Additional Business Owner(3) First Name Last Name Ownership Percentage SSN Date of Birth Mobile Phone Residence Address Street Address 1 Street Address 2 City State ZIP Country Additional Business Owner(4) First Name Last Name Ownership Percentage SSN Date of Birth Mobile Phone Residence Address Street Address 1 Street Address 2 City State ZIP Country Banking and Processing Deposit and Withdrawal Bank Account Bank Name Account Type `k f-S' �nrs�o �. X Business Checking Savings Routing Number Account Number Page a o' I 1 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 122 of 223 Processing Volume Average Monthly Card Volume Average Transaction Amount $1400000 1 month $100 Product 1 Service Delivery Windows On average, Products I Services are delivered in Mode of Transaction X 0-7 Days 8-14 Days in Person % 15-30 Days 30+ Days Telephone 25 % Online 75 % Must total 100% Equipment New Orders PRODUCT NAME NF;VVJFRK. FREQUENCY CardPointe Gateway(RapidConnect North) Cardnet 1 - - Menu build requested Menu build requested Menu build requested Menu build requested "Price does not include tax and shipping&handling. Ship Equipment To Ship To Attention Ship To Email KNflt (�Xlmn 1,�1 n rn-cri�l i an C;�t� (31 Street Address 1 6 E, -6v'ON iv� 4\t lmu Street Address 2 City ll State �%P'lUi(m) Ii6� ZIP Country T'�La UnAtA es Page 5 of 11 CardConnect LLC is a registered f5D of Wells Fargo Bank, N.A..Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 123 of 223 Merchant Services Payments Accepted Mastercard Visa Discover Discover Program Discover EASI SE Discover Full ACQ Discover EASI Discover Industry Options Enable Incremental Authorizations Debt Repayment Program American Express Amex Program Amex ESA SE Amex OptBlue Amex ESA IATAIARC Number EBT FNS# Pricing Information Pricing Discount Frequency X Monthly Daily Funding Rollup Net Fees and Deposits X Separate Fees and Deposits Individual Batches Interchange Plus Pass Through Interchange--Includes Dues and Assessments. You will be charged the applicable interchange rate from MasterCard, Visa or Discover, plus a MasterCard Assessment Fee of 0.13%, a Visa Assessment Fee of 0.1%, or a Discover Assessment Fee of 0.13%, plus any other fees indicated on this Service Fee Schedule. (MC Assessment Fee when transaction is equal to$1,000 or more will be assessed an additional 0.01%per transaction.)American Express Assessment Fee of 0.15% Passthrough Interchange Costs X Gross Interchange Net Interchange GiSCOUNT FEES CREDIT I NON-PIN DEBIT Visa Qualified 0.15 % MasterCard Qualified 0.15 % Discover Qualified Amex Qualified Page 6 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank.N.A..Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 124 of 223 Flat Rate DISCOUNT FEES CREDIT I NON-PIN DEBIT Visa Qualified Mastercard Qualified Discover Qualified Amex Qualified % Tiered DISCOUNT FEES CREDIT NON-PIN DEBIT Visa Qualified % Visa Mid-Qualified Visa Non-Qualified Mastercard Qualified % % Mastercard Mid-Qualified Mastercard Non-Qualified % % Discover Qualified Discover Mid-Qualified % % Discover Non-Qualified Amex Qualified Amex Mid-Qualified Amex Non-Qualified Bill Back Non-Qualified Surcharge Fee(excluding interchange pass- through fees, see Section 18,1)Applies to Non-qualified MC, Visa, Discover,American Express Credit and/or Non-PIN Debit Transactions. DISCOUNT FEES F'.; ii'i NON-PIN DEBIT Visa Qualified % % Mastercard Qualified Discover Qualified Amex Qualified % Page 7 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCe2305 Meridian City Council Meeting Agenda June 16,2020— Page 125 of 223 Dues &Assessments (See Agreement for definitions.warranty requirements, and any additional fees.)All other card association fees are passed thru at cost -NABU,APF, connectivity, & usage. Dues&Assessments X Yes No Authorization &Transaction Fees AMOUNT Authorization Fees(All Card Types) $0.09 1 Each ACN Batch Fee $0.00 /Each Voice Authorization Fee $0,00 1 Each Address Verification Fee(AVS) $0,00 1 Each Transaction Fees (All Card Types) $0.00 1 Each PIN Debit F F-E AMOUNT Discount Fee Transaction Fee $ /Each EBT F Et- AMOUN? Transaction Fee $ /Each Voyager AMOUN1 Authorization Fee 1 Each Sales Discount Wright Express Discount Fee Transaction Fee $ 1 Each Chargeback Fee $ 1 Each Retrieval Fee $ 1 Each Page 8 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank,N.A.,Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 126 of 223 CardPointe and Gateway Fees Setup Fee $0.00 (One Time) CardPointe Monthly Platform Fee $0.00 1 Monthly Gateway Transaction Fee $0.00 /Each Gateway Monthly Fee $0,00 /Monthly Clover Security AMOUNT Clover Security Fee $ 1 Monthly TransArmor FEE AMOUNT TransArmor Token and Encrypt Fee $ /Monthly Clover Fees +=EF AiVIQUNT Clover Go Service Fee, Per MID $ 1 Monthly Monthly and Miscellaneous Fees A N'r Application Fee $0.00 (One Time) Minimum Processing Fee $0.00 1 Monthly DDA Rejects $25,00 1 Each Statement Fee $0.00 1 Monthly Data Breach Fee $ /Monthly Chargeback Fee $20.00 1 Each Retrieval Fee $5.00 /Each Annual Membership Fee $0.00 /Annual Regulatory Product Fee $0.00 /Monthly PCI Non-Compliance Fee $29.95 1 Monthly Wireless Fee $ /Monthly Wireless Activation Fee $ (One Time) PCI Annual Fee $0.00 1 Annual Early Termination Fee The initial term of this Agreement is three years from the date of your approval by our Credit Department(the Initial Term). If you terminate this Agreement before the end of the then current term or otherwise stop processing your transactions with us, you will be Page 9 of 91 CardConnect LLC is a registered ISO of Wells Fargo Bank N.A_ Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 127 of 223 charged this Early Termination Fee.After the Initial Term, subject to Part IV, Section A.3,this Agreement shall automatically extend for an additional period of one year each(each an Extended Term). l l c AMOUNT Early Termination Fee $0.00 Client Initials Page 10 of 11 CardConnect LLC is a registered 150 of Wells Fargo Bank.N.A..Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 128 of 223 Personal Guarantee By signing below, signer(s)unconditionally guarantee(s)to the Processor and its successors and assigns the full and prompt payment when due of all its obligations of every kind and nature of Merchant arising directly or indirectly out of the Agreement and/or the TeleCheck/TRS Services Agreement or any document or agreement executed and delivered by Merchant in accordance with the terms of the Agreement. The undersigned further agrees to pay to the Processor all expenses including attorney fees and court costs) paid or incurred by the Processor in collecting such obligations and in enforcing this Guaranty. Signature Date Confirmation Agreement Approval Merchant Acceptance—Each person signing below agrees to the terms and conditions stated in the front and back of this agreement and certifies that all information provided in the application is true, correct and complete. Client acknowledges and agrees that we, our Affiliates and our third party subcontractors and/or agents may use automatic telephone dialing systems to contact Client at the telephone number(s)Client has provided in this Merchant Processing Application and Agreement and/or may leave a detailed voice message in the event that Client is unable to be reached, even if the number provided is a cellular or wireless number or if Client has previously registered on a Do Not Call list or requested not to be contacted by Client for solicitation purposes. Client hereby consents to receiving commercial electronic mail messages from us, our Affiliates and our third party subcontractors and/or agents from time to time. Each signer authorizes CardConnect LLC and/or the Member Bank or any agent of the Member Bank, to make whatever inquiries CardConnect LLC and/or the Member Bank deem appropriate to investigate. verify, or research references, statements or data, including personal credit reports for the purpose of this application. Merchant understands this agreement shall not take effect until Merchant has been approved by CardConnect LLC and/or the Member Bank and a merchant number is issued. You further acknowledge and agree that you will not use your merchant account and/or the Services for illegal transactions, for example,those prohibited by the Unlawful Internet Gambling Enforcement Act, 31 U.S.C. Section 5361 et seq, as may be amended from time to time, or processing and acceptance of transactions in certain jurisdictions pursuant to 31 CFR Part 500 et seq. and other laws enforced by the Office of Foreign Assets Control (OFAC). Client certifies, under penalties of perjury,that the federal taxpayer identification number and corresponding filing name provided herein are correct. Sign Your Agreement Signature Date CardConnect LLC Application Approved By: Signature Title Date Wells Fargo Bank N.A. (a member of Visa USA, Inc.and MasterCard International, Inc.) Application Approved By: Signature Processor Information Name CardConnect LLC Address 1000 Continental Drive, Suite 300, King of Prussia PA, 19406 URL www.cardconnect.com Customer Service(Phone) 1_877_828_0720 Page 11 of 11 CardConnect LLC is a registered ISO of Wells Fargo Bank, N.A. Concord CA Version CardCo2305 Meridian City Council Meeting Agenda June 16,2020— Page 129 of 223 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.1. Presenter: Estimated Time for Presentation: 0 Title of Item - Resolution No. 20-2215: A Resolution of the Mayor and the City Council of the City of Meridian Authorizing the City Clerk to Destroy Certain Paper Originals of Permanent Records Retained in a Nonpaper Medium, Semi-Permanent, and Temporary Records of the City of Meridian; and Providing an Effective Date A ATTACHMENTS: Description _ Type Upload Date Resolution Resolution 6/12/2020 Meridian City Council Meeting Agenda June 16,2020— Page 130 of 223 CITY OF MERIDIAN RESOLUTION NO. 20-2215 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERRAULT, STRADER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN AUTHORIZING THE CITY CLERK TO DESTROY CERTAIN PAPER ORIGINALS OF PERMANENT RECORDS RETAINED IN A NONPAPER MEDIUM, SEMI- PERMANENT, AND TEMPORARY RECORDS OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section 50-907(7)(a) to, by resolution, destroy paper originals of permanent records retained in a nonpaper medium as provided in subsection 50-907(6)(e), upon the advice of the City Attorney, and with such disposition to be under the direction and supervision of the City Clerk; and WHEREAS, the City Clerk has identified certain paper originals of permanent records of the City Clerk's Office that have been retained in nonpaper medium in accordance with the statutory requirements set forth in Idaho Code section 50-907(6)(e); and WHEREAS,the City Clerk has confirmed that the identified paper originals do not themselves arise to having historical value as defined by Idaho Code section 50-907(4); and WHEREAS, upon the advice of the City Attorney, the identified paper originals may now be destroyed pursuant to Idaho Code sections 50-907(7)(a) because the need no longer exists to maintain the identified paper originals of the permanent records any longer; and WHEREAS, the Mayor and City Council have the authority pursuant to Idaho Code section 50-907(7)to,by resolution, destroy semi-permanent and temporary records,upon the advice of the City Attorney, and with such disposition to be under the direction and supervision of the City Clerk; and WHEREAS, upon the advice of the City Attorney, the City Clerk has identified certain semi- permanent, and temporary records that may be destroyed pursuant to Idaho Code sections 50-907(2) and(3) because the time period for retention of such records has expired. NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Clerk is hereby authorized to direct and supervise the destruction of the following records of the City of Meridian: RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 1 OF 50 2020 City-Wide Record Destruction List Paper Originals of Permanent Records Retained in Nonpaper Medium Record Description Years City Clerk's Office Election— Campaign Finance Reports showing contributions Destroy records dated Reports and expenditures in city December 31, 2019 and older campaigns by mayor/council candidates, political committees and independent persons/entities. Includes C-1 (Certification of Treasurer), C- 2 (Campaign Financial Disclosure Report), C-4 (Independent Expenditures), C- 5 (48 Hour Notice of Contributions/Loans Received), C-6 (Statement by Nonbusiness Entity), and C-7 (48 Hour Notice of Independent Expenditures). Election— Candidate Includes declarations of Destroy records dated Declarations & Petitions candidacy and intent for December 31, 2019 and older candidates for city elective office. Declarations of candidacy are filed by candidates to get their name on the election ballot, and are accompanied by a filing fee of $40 or a petition with the signatures of at least five qualified city electors, including a certification by the RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 2 OF 50 county clerk of the number of signatures that are of qualified city electors. Declarations of intent are filed by write-in candidates, and do not require the filing fee or petition. Semi-Permanent Records Record Description Years City Attorney's Office Bankruptcy Notices and Records documenting Case Files notification to the city that certain individuals have filed for bankruptcy, and used to determine if the individual owes money to the city and to file Destroy records dated December notice or claim with the court. 31, 2014 and older Information may include: debtor's name, utility accounts information, prepared repayment plan and related documentation. Civil Case Files Pending and closed cases filed by and against the city, including all pre-litigation, litigation, appellate documents (complaints, summons, Destroy records dated December investigations, reports, attorney 31, 2009 and older notes, discovery-related records, pleadings, affidavits, motions, deposition transcripts, disposition, orders and judgments, exhibits, appeals, RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 3 OF 50 and related records), and bankruptcy files. Departmental Reports Reports prepared by the city attorney for the mayor and city Destroy records dated December 31, 2014 and older council. Land Use Appeals Appeals of land use decisions, including staff reports, Destroy records dated December pleadings, briefs, and related 31, 2009 and older records. Legal Opinions, Formal and informal opinions Memoranda and memoranda rendered by the city attorney for the mayor, city council, or city departments, Destroy records dated December examining legal questions 31, 2009 and older relating to state/federal law/rules or local ordinances/policies. Privileged Records held in confidence by Administrative Records the City Attorney's Office regarding confidential or Destroy records dated December privileged matters including personnel investigations, 31, 1944 settlements related to personnel matters. Settlement Records Settlement agreements and related documentation from civil Destroy records dated December cases, claims, mediation, and 31, 1944 arbitration. Claim Files Claims for damages filed by and against the city, including claims caused by city employees/ Destroy records dated December equipment, including Property 31, 2009 and older Damage Records, Liability Claims Records, Public Injury RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 4 OF 50 Reports, and related correspondence. Insurance Policy Records documenting the terms Records and conditions of city insurance policies covering liability, property, motor vehicle, etc. Destroy records dated December Records usually include: 31, 2014 and older policies, endorsements, rate change notices, agent of record, and related documents. City Clerk's Office Correspondence Records created or received in the course of administering city policies, procedures or programs, but these records do not provide Destroy records dated December insight into significant policy, 31, 2014 and older procedure or program discussions or decisions. AudioNideo Audio and video recordings of Recordings City Council, Commission and Destroy records dated December Committee Meetings. 31, 2014 and older RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 5 OF 50 Contracts &Agreements Agreements with vendors and to which the City is a other parties for the acquisition, Party lease, lease-purchase or sale of equipment, supplies, services or property, letters of credit, warranty surety agreements which have been approved at a Destroy records dated December City Council meeting, approved 31, 2009 and older by the Mayor, or have been recorded with Ada County. Permits &Licenses Records relating to city permits and licenses issued in the City Destroy records dated December 31, 2014 and older Clerk's Office. Election— Includes the following records: General/Regular polling places,judges and (Working Files) clerks, challengers and watchers, Destroy records dated December voting machines and vote tally 31, 2014 systems, correspondence, and other records not specifically listed in this schedule. Commissions, Committees, and Boards—Excludes Planning & Zoning and City Council Audio Recordings Audio recordings of commission, Destroy records dated December committee, or board meetings 31, 2014 and older Minutes Summary or verbatim minutes of commission,committee,or board meetings; documents and other Destroy records dated December written or visual materials 31, 2014 and older presented at meetings (e.g., handouts, photos, presentations, etc.) RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 6 OF 50 Community Development Department Administrative — All Divisions: (Community Development(CD) Departmental/Operational, Building Services, Economic Development, Land Development, Planning, (Community Development Block Grant(CDBG) and Current/Long Range Planning) Correspondence Records created or received in the course of administering city policies, procedures, or programs, but these records do not provide insight into significant policy, procedure, or Destroy records dated December program discussions or 31, 2014 and older decisions, including, but not limited to: citizen response letters, change of address notifications including corner lot change of address, and street name changes. Zoning Verification Letter Documents, including, but not limited to: written requests for zoning analysis Destroy records dated December of a specific parcel/property 31, 2009 and older and the responsive departmental opinion Building Applications for Commercial Projects and Government Buildings Accela files related to commercial and 10 years from record date for all governmental buildings and records dated January 2012 projects, including Building Applications for Accela Files related to Non- Non-Commercial Projects Commercial and Non- and Non-Government Governmental buildings and Buildings projects, including, but not limited to: permit 10 years from record date for all records dated January 2012 applications, inspection records,photos,building, mechanical, plumbing, and/or electrical permits MA Land Development Division —Commercial and Government Buildings RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 7 OF 50 Land Development Files or documents created Commercial and and/or used in the land Governments Project Files development phase of a commercial project, Destroy records dated December including but not limited to: 31, 2009 and older approval letters, QLPE letters, soil reports, and drainage calculations. Land Development Division—Non-Commercial and Non-Government Buildings (Residential) Land Development Non- Files or documents created Commercial and Non- or used in the land Government (Residential) development phase of a Project Files residential or commercial subdivision project, Destroy records dated December including, but not limited to: 31, 2009 and older approval letters, QLPE letters, soil report, and drainage calculations. Permits and Inspection Records—All Land Files or documents created Development (Accela and/or used in the land Record ID's) developments phase of all Governmental, Commercial, or Residential/Commercial Destroy records dated December Subdivision projects with 31, 2009 and older Accela ID's (LD-DEV, LD- CLOT, LD-RSUB, LD- CSUB, LD-CAP, LD-MISC, LD-WSA). Planning Divisions Community Development Block Grant (CDBG) Sub Recipient Agreements Documents, including, but and Supporting Documents not limited to: agreements, Consolidated Annual Performance Evaluation Report (CAPER), sub- recipient agreements, Destroy records dated December environmental review 31, 2014 and older records, PSAs (and corresponding products), sub-recipient reporting documents (activity reports, draw requests, labor files), etc. Planning Division—Administrative Applications RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 8 OF 50 Sign: Planned Sign Program; No longer Documents, including, but issuing, but still have not limited to: approved Destroy records dated December existing records application, and sign 31, 2014 and before that have requirements for a specific letters of revocation. project. Finance Department Correspondence Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into Destroy records dated December significant policy, procedure or program discussions or 31, 2014 and older decisions. Including but not limited to Citizen Response letters,billing adjustment requests, etc. Accounts Payable Records documenting payment of city bills, including reports, Destroy records dated December invoices, check stubs, purchase 31, 2014 and older orders, payment authorizations. Accounts Receivable Records documenting billing and collection of monies owed to the city by vendors, citizens, organizations, governments, etc. Records include: reports, Destroy records dated December receipts, invoices, statements, 31, 2014 and older etc. Information typically includes: receipt amount, date, invoice number, name, account number, account balance, adjustments, etc. Cash Receipts Receipt and supporting Destroy records dated December documentation 31, 2014 and older RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 9 OF 50 Grant Records Records documenting the application, evaluation, awarding, administration, reporting and status of grants applied for, received, awarded or administered by the city. Destroy records dated December Records include: applications and proposals, summaries, 31, 2009 and older or 10 years objectives, activities, budgets, from final grant closeout exhibits, award notices, progress reports, contracts, financial reports, and related correspondence and documentation. Liens Liens held by the city and any Destroy records dated December corresponding release of liens. 31, 2014 and older after lien release Sales &Use Tax Forms Used to report and remit sales tax collected and due to the Destroy records dated December 31, 2014 and older state. Travel Records Records documenting requests, authorizations, reimbursements, and other actions related to Destroy records dated December employee travel, including 31, 2014 and older expense reports and receipts, vouchers and related documents. Financial Reports Reports documenting the Quarterly Published financial condition and operation of the city, Reports include information on revenues and Destroy records dated December expenditures in relation to the 31, 2009 and older final budget. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 10 OF 50 Financial Reports Year Reports and data used to End document the financial condition and operation of the city, sub Destroy records dated December ledgers related to,but not 31, 2014 and older including the final Audit Report. Bank Transaction Records documenting the status Records and transaction activity of city Destroy records dated December bank accounts, including 31, 2014 and older account statements. Budget Records Records used in preparing and adopting the city budget, including revenue projections, instructions, department requests, worksheets, council- Destroy records dated December approved tentative budget and 31, 2009 and older notice of budget hearing, adopted appropriations ordinance and amendments, and other information. Capital Asset Records— Record of purchase, vendor Destroy records dated December Purchase invoice and related documents. 31, 2014 and older Capital Asset Records— Record of disposal, department Destroy records dated December Disposal request of disposal. 31, 2014 and older Gift and Contribution Records documenting gifts and Destroy records dated December Records contributions to the city. 31, 2009 and older Investment Records Reports, statements, summaries, correspondence and other records documenting and Destroy records dated December tracking investments made by 31, 2014 and older the city, including the Local Government Investment Pool. Accounting Software Transaction records within the Destroy records dated December Records Accounting Software system: 31, 2009 and older including—payroll, vendor RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 11 OF 50 listing, vendor payments, vendor purchase orders,budget transactions, cash receipts, and general ledger. Departmental Reports Reports documenting the financial condition and operation of the city, issued on a monthly, quarterly, annual or other basis, including quarterly published Destroy records dated December treasurer's report and year-end 31, 2009 and older financial reports. Reports include information on revenues and expenditures in relation to the final budget. General Ledgers Records documenting the summary of accounts reflecting the financial position of the city, showing debit, credit and balance amounts per account, budget, fund and department, asset depreciation, and totals for Destroy records dated December notes receivable, interest 31, 2009 and older income, amounts due from other funds, bank loans received, cash in escrow, deferred loans received, cash, revenue, accounts receivable, accounts payable, etc. Journal Entries Records including detailed reports and back up Destroy records dated December documentation for journal 31, 2014 and older entries Administrative Reports Reports, statistical studies, and other records designed and used Destroy records dated December for budget preparation, 311 2009 and older projections, workload and RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 12 OF 50 personnel management, and research and general reference. Deduction Authorization Records documenting employee Records authorization for voluntary payroll deductions. Records may include: direct bank Destroy records dated December deposits, insurance applications, enrollment cards, deduction 31, 2014 and older authorizations, approval notices, deduction terminations, and related records. Federal& State Tax Records, in addition to those Records itemized in this section, used to report the collection, distribution, deposit, and transmittal of federal and state income taxes as well as social security tax. Examples include: Destroy records dated December the federal miscellaneous 31, 2014 and older income statement (1099), employers' quarterly federal tax return (941, 941E), tax deposit coupon(8109), and similar federal and state completed forms. Garnishment Record Records documenting requests and court orders to withhold wages from employee earnings for garnishments, tax levies, support payments, and other reasons. Usually includes Destroy records dated December original writs of garnishment, 31, 2014 and older orders to withhold, federal or state tax levies, recapitulations of amounts withheld, and related records. Information usually includes: employee name and RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 13 OF 50 social security number, name of agency ordering garnishment, amount, name of party to whom payment is submitted, dates, and related data. Registers Year End Payroll Registers: Registers or records serving the same function of documenting the earnings, voluntary and required deductions, and withholdings of city employees. Information usually includes employee name Destroy records dated December and social security number, 31, 2014 and older hours worked, rate, overtime, vacation value, various allowance, gross pay, federal and state withholding, voluntary deductions, net pay, and related data. Time Records Records documenting hours worked, leave hours accrued, and leave hours taken by city employees. Information usually Destroy records dated December includes: employee name and employee number, hours 31, 2014 and older worked, type and number of leave hours taken, total hours, dates and related data. W2s Annual statements documenting individual employee earnings and withholdings for state and federal income taxes and social Destroy records dated December security tax, also known as 31, 2014 and older federal tax form W-2. Information includes: city name and tax identification number, employee name and social RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 14 OF 50 security number, wages paid, amounts withheld, and related data. W4s Certificates documenting the exemption status of individual city employees, also known as W-4 forms. Information Destroy records dated December includes: employee name and 31, 2014 and older address, social security number, designation of exemption status, and signature. PERSI Records Records relating to PERSI, including Employer Remittance Destroy records dated December Forms, invoices, correspondence, financial 31, 2014 and older adjustments, etc. Unemployment Reports Records documenting employee earnings on a quarterly basis. Used to document costs and charges in the event of an Destroy records dated December unemployment compensation claim. Information includes: 31, 2014 and older employee name and social security number, quarterly earnings. Contracts Agreements with vendors and other parties either in hard copies or contained on the Destroy records dated December Contract Management Database 31, 2009 and older(provided 10 for the acquisition or sale of years from date of substantial equipment, supplies, services or completion) property, also includes insurance certificates, payment and performance bonds pertaining to RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 15 OF 50 a solicitation or contract that Purchasing is facilitating. Lease Agreements Lease agreements for property Destroy records dated December or equipment. 31, 2014 and older Purchase Orders Requests and purchase orders for goods or services purchased by the city. Information includes: department, delivery Destroy records dated December 31, 2009 and older location, date, quantity, description, unit and total price, and authorizing signatures. Purchasing Selection Records documenting competitive bidding and purchase of goods, services, and public works construction, and Destroy records dated December procurement of design 31, 2009 and older from the date professionals. Records include: of award published notices and solicitations, specifications, bids, requests for qualifications, statements of qualifications, etc. Adjustment Registers Records documenting adjustments to customer water, sewer, garbage or other city- provided service billings for debits, credits, refunds, returned checks, and related reasons. Destroy records dated December Information usually includes: 31, 2014 and older customers name and address, type of adjustment,justification, amount changed, authorizing signatures and other information. (Records held within the billing software). RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 16 OF 50 Billing Directive Application completed by owner or property manager to initiate Third Party billing for specified Destroy records dated December utility account. Information included: owner, property 31, 2014 and older manager, tenant, move-in date, and service address. Billing/Payment Records documenting Registers transactions on the water, sewer, garbage or other city-provided service account of each customer. Useful for reference to assure accurate customer billings and posting of Destroy records dated December payments. Information often 31, 2014 and older includes: customer's name, service address, meter reading, water usage, utility charges, payments, adjustments and related data. (records held within the billing software). Change Record Records documenting routine information changes to customer Destroy records dated December accounts, including name and address. (Records held within 31, 2014 and older the billing software). Customer File General correspondence and forms related to a specific utility account. This information would be in addition to that found within the billing Destroy records dated December software. Documents in file 31, 2014 and older may include and are not limited to: general letters,payment arrangement forms, third party billing docs, hard copies of customer history reports, leak RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 17 OF 50 adjustment requests, letters submitted to the City for customers. Disconnect Notice to Notice to City Council to verify City Council that no customer currently slated for shut off due to non-payment has requested a hearing with the Board of Adjustment. Notice Destroy records dated December includes number of customers 31, 2014 and older slated for shut off and the value of the delinquent accounts. Disconnect Record Records documenting a customer's request for disconnection of water, sewer, Destroy records dated December garbage or other city-provided 31, 2014 and older services. (records held within the billing software). Meter Readings Document the readings of customer water meters for billing purposes. Information typically includes: meter reading, date read, account Destroy records dated December number, billing code, final 31, 2014 and older reading, reason for turnoff, meter changes, and related data. (records held within the billing software) Renter Addendums Supplemental document completed by the tenant to accept the third party billing for Destroy records dated December specified utility account. Information included: tenants 31, 2014 and older name, service address, mailing address and phone number. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 18 OF 50 Security Deposit Records documenting customer Records payment of a security deposit to receive temporary dumpster services. Information usually includes date, amount of deposit, Destroy records dated December customer's name, address, and 31, 2014 and older account number, date account closed, refund date, amount of deposit applied, and related information. Shut Off Turn On Electronic spreadsheet used during shut off day by water department field staff and MUBS. Tracks customers that are to be shut off, payments, and Destroy records dated December turn-ons as authorized. Record includes: Customer name, 31, 2014 and older service address, meter id, time of shut off, time of payment, time of turn-on, fee waived if applicable and general notes. Fire Department Car Seat Inspections Car seat inspection forms. Destroy records dated December 31, 2009 and older Correspondence General administrative correspondence, including records created or received in the course of administering city Destroy records dated December policies/programs,but not 31, 2014 and older related to significant policy/program discussions or decisions. Includes customer survey cards. Meeting Minutes Final, approved Officer and Command Staff meeting Destroy records dated December 31, 2014 and older minutes. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 19 OF 50 Public Education Records related to the design Programs &Publications and implementation of educational and other outreach programs provided to the public by the department. May Destroy records dated December include: class descriptions, 31, 2014 and older instructional materials, course outlines, class enrollment and attendance records, reports, speeches, and publications. Structure Burn Training Records related to structure Destroy records dated December Records burns. 31, 2009 and older Human Resources Affirmative Action; Records documenting city Equal Employment compliance with the Civil Opportunity Commission Rights Act of 1964, the Equal Reports Employment Opportunity Act of 1972 and the Americans with Disabilities Act. Records include: plans, policy statements, reports, Destroy records dated December investigations, case files and 31, 2014 and older related information. Also includes EEO-4 reports submitted to the Equal Employment Opportunity Commission(EEOC) documenting compliance with EEOC requirements by cities with 15 or more employees. Benefits Continuation Records documenting notice to employees, spouses and dependents informing them of their rights to continue insurance coverage after termination or disability or Destroy records dated December family leave and whether 31, 1944 and older coverage was elected or rejected. Continuation may be under COBRA or another provision. Notice is also sent to a third party administrator who administers the extended RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 20 OF 50 coverage. Records may be filed with the Employee Benefits Records or Employee Personnel Records. Budget Prep Records Working documents utilized to build base budgets and establish Destroy records dated December yearly budgets; worksheets, 31, 2009 and older enhancements, amendments, etc. Correspondence, Correspondence created or Administrative received in the course of Destroy records dated December administering City policies and 31, 2014 and older programs. Committee Records Agendas and meeting minutes/notes for special groups Destroy records dated December convened by HR for specific 31, 2012 and older purposes such as Benefits, Compensation, and Wellness. Department Guidelines, HR guidelines, including but Destroy records dated December Policies, Procedures, not limited to, Salary 31, 2009 from date guideline in its Processes, and Reports Administration Guidelines. entirety, or any part thereof, is officially replaced or updated Department Guidelines, City Standard Operating Policies, Procedures, Policy/Procedure Manual. Destroy records dated December Processes, and Reports 31, 1999 from updated or replaced SOP Manual Department Guidelines, Records documenting and Policies, Procedures, relating to HR processes, Destroy records dated December Processes, and Reports including but not limited to, 31, 2014 or from last HR process recruiting/interviewing update or replacement processes. Department Guidelines, Policies, reports, and documents Policies, Procedures, regarding the internal Destroy records dated December Processes, and Reports department operations and 31, 2009 and older procedures (e.g. Turnover, Recruiting reports, etc.). Department Guidelines, HR reports regarding Policies, Procedures, department performance or Processes, and Reports other management presentations. Includes reports Destroy records dated December documenting trends, department 31, 2009 and older or City performance in key areas as determined. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 21 OF 50 Employee Benefits Records relating to city employee benefits information such as: selection of insurance plans, retirement, pension, and disability plans, deferred compensation plans, and other benefit information. Records may include but are not limited Destroy records dated December to: plan selection and 31, 1944 and older application forms, enrollment records, contribution and deduction summaries, personal data records, authorizations, beneficiary information, notices of disability payment made, and related documentation. Employee Medical Document an individual records employee's medical history. These records are not personnel records and must be kept in a separate location from employee personnel records as required by the Americans with Destroy records dated December Disabilities Act. Records may 31, 1944 and older include, but are not limited to: medical exam records (pre- employment, pre-assignment, periodic or episodic), X-rays, and records of significant health or disability limitations. Employee Personnel Document of employee's work Records history. Original employee personnel records are kept by Human Resources Department unless otherwise specified. Records may include, but are not limited to: employment Destroy records dated December applications, notices of 31, 1944 and older appointment, training and certification records, records of health limitations, drug testing, salary schedules, personal actions, performance evaluations, awards and other special recognition, letters of RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 22 OF 50 recommendation, investigation information, disciplinary action, notices of layoff, letters of resignation, home address and telephone, emergency notification forms, oaths of office, grievance and complaint records, and relate correspondence and documentation. (See also Employee Benefits Records, Employee Medical Records, Recruitment and Selection Records, and Volunteer Records). Notes: (1) Meridian Police Department employee personnel records including original Internal Affairs files and training materials are kept by the Police Department according to the Police Department Records Retention Schedule. Upon employee separation, these records shall be forwarded to Human Resources Department. All other Police Department current employee original personnel records are kept by the Human Resources Department. (2) Meridian Fire Department employee personnel records including original training records and original records related to Union promotions are kept by the Fire Department. Upon employee separation these records shall be forwarded to Human Resources Department. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 23 OF 50 All other Fire Department current employee original personnel records including ICRMP and BEST training records and Union member promotion applications and PAR forms documenting a promotion are kept by Human Resources Department.. Employment Document to the U.S. Verification(I-9)of Job Immigration and Naturalization Applicants Service that an applicant or employee is eligible to work in the U.S. Information includes: employee information and verification data such as citizenship or alien status and signature, employer review and Destroy records dated December verification data such as 31, 2016 and older documents, which establish identity and eligibility, and employer's signature certifying that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Hazard Exposure Emergency response employees Records exhibiting signs or symptoms possibly resulting from exposure to hazardous substances are required to be provided medical examination and consultation. Records include: employee's name and social security number; Destroy records dated December physician's written opinion, 31, 1944 and older recommended limitations; results of examinations and tests; employee medical complaints related to hazardous substance exposure; description of employee's duties as they relate to exposure; the employee's exposure levels or RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 24 OF 50 anticipated exposure levels; description of protective equipment used; and information from previous medical examinations of the employee which is not readily available to physician and other information. Insurance Policies/Plans: Records documenting plan Employee Group Health descriptions and summaries of and Life Benefits city insurance policies and plans Destroy records dated December covering employee group health 31, 2009 and older and life benefits, including annual certification records. Personnel Action(PAR) Completed employee forms Forms submitted to HR upon initial Destroy records dated December hire, pay increase or decrease, 31, 1944 and older change of address, or change of supervisor. Presentations Formal departmental presentations to Council, other Destroy records dated December 31, 2014 and older formal bodies. Special Projects Documents related to special, one-time projects to include, but not limited to, Employee Destroy records dated December Satisfaction Survey, Policy 31, 2009 and older Review/Revision, Salary Structure Review. Surveys HR and other initiated internal surveys, survey results (e.g. Destroy records dated December Salary Surveys, Employee 31, 2009 and older Satisfactions Surveys, Best Place to Work. Etc.). Training Programs/HR Records related to the design Destroy records dated December and implementation of training 31, 2014 or 5 years from final programs provided to presentation and/or use employees by the City. Training/Travel Records Records documenting attendance and presentation by HR employees at conventions, Destroy records dated December conferences, seminars, 31, 2014 and older workshops, and similar training events. Includes training/travel requests, training materials, RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 25 OF 50 reports and related correspondence. Workers' Compensation Medical records related to job Records and Claims assignments that document work-related injuries and illnesses, including but not limited to, hearing test records, hazard exposure records, first- aid incident records,physician Destroy records dated December statements, release consent 31, 1989 and older forms and related correspondence, and records documenting claims submitted by city employees for work- related injuries and illnesses. These records are kept separate from employee personnel files. Information Technology Correspondence Records created or received in the course of administering city policies, procedures or programs, but these records do Destroy records dated December not provide insight into 31, 2014 and older significant policy, procedure or program discussions or decisions. Service Management All customer support tickets Tool opened in service management Destroy records dated December 31, 2009 and older systems. Department Policies and Policies, reports, and documents Reports regarding internal department operations and procedures, e.g. Destroy records dated December computer usage policy, 31, 2014 and older password policy, service level goals, training materials, evaluations of materials. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 26 OF 50 Outlook E-mail All e-mail messages, sent or Messages—General received by City staff using City Staff Outlook software,that are stored in Outlook or the City's e-mail archiving system. (E-mail Destroy records dated December messages may be preserved 31, 2014 and older elsewhere in digital or paper format for longer periods of time as the subject matter of such messages may require). Mayor's Office Correspondence Correspondence created or received in the course of administering city policies/programs, but these records do not provide insight Destroy records dated December into significant policy/program 31, 2014 and older discussions or decisions. May include citizen response letters, letters to homeowner associations and businesses. Agendas &Minutes Agendas and minutes of Director Meetings, Operational Meetings, Destroy records dated December Mayor's Youth Advisory 31, 2014 and older Council Meetings. Applications Forms and materials submitted with application for positions or awards administered by Mayor's Office, including applications for Destroy records dated December scholarships, Promise partners, Mayor's Youth Advisory 31, 2014 and older Council, volunteer positions, City commissions, and City committees or task forces. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 27 OF 50 Memoranda Mayoral memos regarding Destroy records dated December proclamations, meetings, or 31, 2014. events. News Releases A written or recorded record directed at members of the news Destroy records dated December media for the purpose of making 31, 1994 and older a newsworthy announcement. Proclamations Proclamations issued by the Destroy records dated December Mayor not read at City Council 31, 2009 and older Meetings. Publications Informational or promotional publications of the Mayor's office, including newsletters, flyers, marketing materials, Destroy records dated December brochures, program materials. 31, 2014 and older Special Projects Documents related to special or one-time projects to include, but not limited to: Strategic Plans. Destroy records dated December 31, 2009 and older Parks and Recreation Department Agendas &Minutes Agendas and minutes of weekly and monthly MPR staff Destroy records dated December 31, 2009 and older meetings. Budget Preparation Working documents utilized to Records build base budgets and establish yearly budgets, including but not Destroy records dated December limited to enhancements, 31, 2009 and older amendments, carry forward support, FTE anticipation, RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 28 OF 50 vehicle replacement, and quotes for service/maintenance. Correspondence Records created or received in the course of administering city policies, procedures or programs, but these records do not provide insight into significant policy, procedure or Destroy records dated December program discussions or 31, 2014 and older decisions. Including but not limited to citizen response letters. Employee Time Logs Completed logs of employees' Destroy records dated December and Reports time, tasks, and location; reports 31, 2014 and older unless record is and analysis of related data. superseded by Finance Department Surveys Internal and external outreach surveys and results, presentations, neighborhood meeting minutes, correspondence, and summary reports to solicit citizen input on Destroy records dated December parks and recreation, customer 31, 2009 and older service, and process improvement. Records of public input, including survey results, neighborhood meeting minutes, correspondence, etc. Police Department Activity Reports Daily, weekly, monthly or other reports documenting the Destroy records dated December activities of employees, 31, 2014 and older including: type of activity, employees involved, time spent RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 29 OF 50 on activity, work completed, equipment used, etc. May include Education&Prevention Training reports. Asset Forfeiture Documentation pertaining to the Destroy records dated December Records seizure process and obtaining 31, 2014 and older or 5 years after approval through the courts. closure of case Code Enforcement Records created by code Records" enforcement officers to document a violation or Destroy records dated December investigation into a suspected 31, 2014 and older or 5 years after violation of city ordinance that last action does not become a crime report (DR). Crime Reports (DRs) Reports documenting a suicide, for Suicides, Unattended unattended death and/or criminal Deaths, and Major offense and actions taken, Crimes including charges or arrests. Record typically includes (murder, involuntary location of occurrence, date and manslaughter, rape, time, handling officer, involved sexual abuse of a child, parties (suspects, victims, terrorism) witnesses, reporting parties, etc.) and their personal information, summary of events and Destroy records dated December supportive documents (e.g., 31, 1919 and older probable cause statements, witness statements, runaway forms, release of custody forms (juveniles), criminal background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOC), documents provided by citizens and victims, citations, property invoices, release of property forms, etc.). May include polygraph records (e.g., RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 30 OF 50 pre-examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information); property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.); and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Crime Reports (DRs) Reports documenting a criminal and Citations for other offense and actions taken, Crimes including charges or arrests. Record typically includes location of occurrence, date and time, handling officer, involved parties (suspects, victims, witnesses, reporting parties, etc.) and their personal information, Destroy records dated December summary of events and supportive documents (e.g., 31, 2014 and older probable cause statements, witness statements, tow slips, administrative license suspension forms, intoxilyzer slips, field sobriety tests forms, runaway forms, release of custody forms (juveniles), criminal RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 31 OF 50 background information (ILETS/Triple III, Ada LE Lookup, ISTARS, JDOQ, documents provided by citizens and victims, citations, property invoices, release of property forms, Leads Online printouts, shoplifting reports from store security officers, etc.). May include polygraph records (pre- examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), abandoned vehicle reports, found property records, traffic collision reports, property and evidence control and disposition records (e.g., evidence photographs, receipt forms, evidence logs, property reports, destruction lists, property consignment sheets, seized firearm logs, homicide evidence inventories, etc.), and/or informant case files (reports, correspondence, payment records, fingerprint cards, signature cards, letters of understanding on informants' activities and related records). Digital Media—Type 1 Digital media attached to a crime report for a major crime. Includes video, audio, or other Destroy records dated December digital content created by a law 31, 1919 and older after final enforcement officer in the course disposition of an investigation or response and attached to a crime report for murder, involuntary RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 32 OF 50 manslaughter, rape, sexual abuse of a child, or terrorism. Digital Media—Type 2 Digital media attached to a crime report for a felony other than a major crime. Includes video, audio, or other digital content created by a law enforcement officer in the course of an Destroy records dated December investigation or response and 31, 2014 and older attached to a crime report for a crime other than murder, involuntary manslaughter, rape, sexual abuse of a child, or terrorism. Field Interview Reports An informational document (FI cards) written by police officers relating to individuals, events, or vehicles for which the officer does not have probable cause for enforcement. Typically includes Destroy records dated December name and current address of 31, 2014 and older person contacted,physical description of person or vehicle, officer's name, location of contact, date and time, reason for contact, etc. Grant Records Applications and required reporting documents for grants to support law enforcement Destroy records dated December initiatives and programming 31, 2009 and older or 10 years (e.g., crime prevention, after grant closeout substance abuse programs, criminal justice, SWAT). Health &Welfare Referrals of suspected child Destroy records dated December Referrals/ abuse, adult abuse and daycare 31, 2014 and older or 5 years from complaints. closure of referral or case. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 33 OF 50 APS &Daycare Complaints Internal Affairs Files Records documenting department's investigation of an officer's role in an incident for the purpose of evaluating compliance with department policy and professional standards. Records typically include investigative materials (video and audio recordings, Destroy records dated December written statements, narratives, 31, 1944 and older analysis), polygraph records (pre-examination records, questions, statements of consent, analysis reports, results charts, conclusions, interviewee statements, related information), and recommended disciplinary actions, if any. Master Name Index Information on individuals who Records are field interviewed, individuals who are arrested, suspects or accomplices in crimes, victims, Destroy records dated December complainants, and witnesses to incidents. Information typically 31, 1919 and older includes name, address, date of birth, race, sex, date and time of incident or contact, case number Training Materials Records related to training programs provided to MPD personnel by presenters including City employees, Destroy records dated December contractors, or other presenters. 31, 2014 and older May include course descriptions, instructor certifications, instructional materials, course RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 34 OF 50 outlines and handouts, and attendance records. Victim Witness System Notations and documents documenting contact with Destroy records dated December victims and witnesses. 31, 1999 and older Written Warnings Written notice provided by MPD officer to member of the public to Destroy records dated December bring attention to a potential or 31, 2014 and older actual violation. Public Works Department Ada County Highway Permits issued by Ada County District (ACHD) Highway District (ACHD) to dig Destroy records dated December Permits in public utility easement. 31, 2014 and older Alarm Monitoring/Test Reports of monitoring fire Results Reports alarms, security alarms and sprinkler tests for all relevant City-owned facilities including annual fire alarm testing, annual backflow testing, quarterly Destroy records dated December 31, 2014 and older sprinkler testing in Sapphire suppression system, monthly fire pump runs, and monthly check on fire extinguishers and Sapphire. Area of Impact Records Records related to analysis of expansion of Public Works services into the Area of Impact such as those for Kuna, Kuna Destroy records dated December Treatment Plant, Meridian 31, 1994 and older Heights Water and Sewer District, South Meridian Planning. Budget Preparation Work documents utilized to Destroy records dated December Records build base budgets and establish 31, 2009 and older RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 35 OF 50 yearly budgets, including vehicle replacement worksheets, enhancements, amendments and carry forward support. Committee Records Agendas and meeting minutes for special groups convened by Public Works such as City Services Focus Group, Destroy records dated December Construction Best Management 31, 2014 and older Practices Sub-Committee, Energy. Confined Space Entry A written authorization prepared Permit prior to employee entry into a Permit Required Confined Space. The Department's permit Destroy records dated December contains specific entry space, 31, 2014 and older purpose and time conditions under which the entrance will operate. Construction Punch New projects inspection report Lists on City and Development projects noting repairs that need Destroy records dated December made. 31, 2014 and older Construction Samples Bacteria sample results taken for Destroy records dated December water line/well construction. 31, 2014 and older Correspondence, Correspondence created or Administrative received in the course of Destroy records dated December administering City policies, 31, 2014 and older procedures, or programs. Departmental Reports Department reports, Destroy records dated December performance management 31, 2009 and older presentations. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 36 OF 50 Emergency Master Plans Emergency plan records for City Hall, Emergency Management, Destroy records dated December 31, 2009 and older and Continuity of Operations. Engineering Capital and Engineering Capital & Enhancement Plan Enhancement Plan(ECEP) —5 Destroy records dated December (ECEP) Reports year Capital Improvement Plan 31, 2009 and older Reports. Environmental Awards Awards presented to citizens and Records businesses in recognition of environmental contributions to the community. This includes Destroy records dated December but is not limited to award 31, 2014 and older nominations, certificates, photographs, and lists of recipients. Events, Public Works Records related to planning Public Works internal and Destroy records dated December 31, 2014 and older external events. Fire Flow Reports Actual fire flow data taken from Destroy records dated December a particular fire hydrant. 31, 1944 and older Fire Flow Requests Requests from customers for fire flow and responses from Destroy records dated December Engineering staff based on 31, 1944 and older computer modeling. Leak Letters Letters that were mailed to customer informing customer of Destroy records dated December a possible leak are attached to 31, 2014 and older the service order for leak check. Meeting Minutes Internal meeting agendas, Destroy records dated December minutes, sign-in sheets 31, 2014 and older Meter Warranty Report A report on meter warranty. Destroy records dated December 31, 1994 and older RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 37 OF 50 Photos, Building Photos relating to repair and Destroy records dated December Maintenance replacement of City-owned 31, 2017 and older OR December equipment, material, and 31, 2009 facilities. Presentations Departmental presentations. Destroy records dated December 31, 2009 and older Pretreatment Awards Awards presented to businesses Records in recognition of Best Management Practices (BMP) contributions to the Wastewater Destroy records dated December Resource Recovery Facility. This includes but is not limited 31, 2014 and older to award nominations, certificates, photographs, and lists of recipients. Rate/Fee Records Records related to establishing utility rates and fees, including Destroy records dated December calculations, research and 31, 1999 and older recommendations. Safety/Health and Safety and health documents Testing including but not limited to training, auditory testing Destroy records dated December 31, 1944 and older records, respirator fit test information. Safety Inspections Inspections/Reports for Gas Destroy records dated December Monitors, Crane, Fall Protection, 31, 1989 and older and Fire Inspection. Safety Meeting Agenda/ Topics covered and sign-up Signup Sheets sheet for employees who Destroy records dated December attended the meetings. 31, 2014 and older Service Orders Records including requests from customer, Utility Billing, or Destroy records dated December Water Division to perform work 311 2014 and older or get a read at an address as RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 38 OF 50 well as historical logs showing service order number. Sewer Maintenance and Records documenting the Repair Records maintenance and repair of City sewers. May include summaries, Destroy records dated December reports, and similar records 31, 2017 and older OR December usually compiled from daily 31, 2014 work records on a monthly or quarterly basis. Sewer Modeling Requests from customers to run Requests sewer model for capacity and Destroy records dated December sizing and response from 31, 1944 and older Engineering staff based on computer modeling. Sewer Smoke Test Records documenting smoke Records tests undertaken to verify hookup to main sewer lines, check condition of pipes, or determine effectiveness of backflow prevention devices. Destroy records dated December Information typically includes: 31, 2009 and older maps or diagrams of lines tested, location of leaks detected, inspector's name, pipe size, and related information. Sewer Television/ Records from contractors Videoscan Inspection documenting television Records (External) inspections used to locate Destroy records dated December problems and defects in sewer lines. Often consists of 31, 2016 and older inspections of newly constructed lines. Special Projects Documents related to special or one-time projects to include,but Destroy records dated December not limited to: Strategic Plans, 31, 2009 and older Inventory Management, Project RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 39 OF 50 Information, Rail with Trail, Subdivisions, and Accreditation. Spring flush notices Flush notices mailed to (Mailers) customers for spring flush of Destroy records dated December water system/Maps. 31, 2014 and older Surveys Public Works initiated internal and external surveys and survey Destroy records dated December results. 31, 2014 and older Training Records documenting attendance and presentation by City employees at conventions, conferences, seminars, workshops, and similar training Destroy records dated December events. Includes training 31, 2014 and older requests, training and Continuing Education Unit (CEU)tracking reports, and related correspondence. Turbidity Reports Logs used for entering wasted water flushed from the water system and not sold. Flush Destroy records dated December locations are listed. Water 31, 1994 and older Quality information, including Nephelometer Turbidity(NTU) readings, are documented. Valve Maintenance Records documenting the Records location, specifications, maintenance, and repair of Destroy records dated December valves in the City sewer system. 311 2017 and older OR December Includes lists, charts, drawings, 3112014 reports, logs, and related records, valve location, identification number, run of RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 40 OF 50 pipe, size, make, year installed, depth, turns to open and normal position, narratives of valve maintenance and repair, test run, personnel completing work, dates, and related information. Water Meter Reports Water meter reports including: NC list, billing status report, Destroy records dated December autoread master route report, billing pre-scan report, re-reads, 31, 2014 and older and water meter testing results. Water Quality Any mailed correspondence with Destroy records dated December Correspondence labs, customers, regulators 31, 2004 and older concerning sampling. Water Quality Master Records documenting water Destroy records dated December Log quality calls from customers. 31, 1994 and older Temporary Records Record Description Years City Clerk's Office Election— Election ballots, including voted General/Regular ballots, unused ballots, spoiled Destroy records dated December (Working Files) ballots, ballot stubs, absentee 31, 2017 and older voting, and duplicate poll books Public Records Requests Written public records requests, Destroy records dated December city denials of public records 31, 2018 and older requests, responses, etc. Community Development Department Committee/Ad-Hoc Agendas and meeting Team Records minutes/notes for special groups convened by Community Destroy records dated December Development for specific 31, 2017 and older purposes such as understanding operational gaps, Code issues, and process delays. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 41 OF 50 Department Guidelines, Departmental records created or Policies, Procedures, received in the course of Processes and Reports administering departmental policies, procedures, or programs, but these records do not provide insight into Destroy Records dated December significant policy, procedure, 31, 2017 and older program, discussions, or decisions. Including, but not limited to: citizen response letters. Finance Special Documents related to special or Destroy records dated December Projects/Initiatives non-confidential one-time 31, 2017 and older projects Fire Department Public Record Requests Public records requests and Destroy records dated responses. December 31, 2017 and older Ride-Along Forms Signed waivers for persons Destroy records dated requesting a ride-along with the December 31, 2017 and department. Ride Along tracking older records. Narcotics Inventory& Narcotic inventory and usage- Destroy records dated Usage hard copy, narcotics distributed December 31, 2016 and to the engine companies. older Human Resources Employment Document to the U.S. Verification Immigration and Naturalization (I-9)of Job Applicants Service that an applicant or employee is eligible to work in the U.S. Information includes: Destroy termed employees records employee information and dated December 31, 2016 and verification data such as older or 1 year after employment citizenship or alien status and termination, whichever is later signature, employer review and verification data such as documents, which establish identity and eligibility, and employer's signature certi in RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 42 OF 50 that documents were checked. This category includes forms completed for all new hires, as superseded or previous forms completed on rehires. Collective Bargaining Records documenting negotiations between the city and employee representatives, including contracts, reports, Destroy records dated December negotiation notes, letters of 31, 2016 and older agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Recruitment and Documents regarding the Selection Records for recruitment and selection of city Applicants who are employees and contracted Hired service providers such as attorneys, auditors, consultants, etc. Records may include, but are not limited to:job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, Destroy records dated December applicant background 31, 2017 and older investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement,position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Recruitment and Documents regarding the Selection Records for recruitment and selection of city Destroy records dated December Applicants who are Not employees and contracted 31, 2017 and older Hired service providers such as RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 43 OF 50 attorneys, auditors, consultants, etc. Records may include, but are not limited to:job announcements and descriptions, applicant lists, applications and resumes, position advertisement records, civil service and other examination records, interview questions, interview and application scoring notes, applicant background investigation information, polygraph test results, letters of reference, civil service records, staffing requisition forms, certification of eligibles, recruitment file (job announcement,position description, documentation relating to the announcement and test, and test items and rating levels), and related correspondence and documentation. Collective Bargaining Records documenting negotiations between the city and employee representatives, including contracts, reports, Destroy records dated December negotiation notes, letters of 31, 2016 and older agreement, arbitration findings, cost analyses, minutes, tape recordings, etc. Kinds and Levels Chart Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position Destroy records dated December time percentage breakdowns of 31, 2016 and older tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or position. RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 44 OF 50 Leave Applications Applications or requests submitted by city employees for compensatory, family and medical leave, long term leave and other leave time. Destroy records dated December Information usually includes: 31, 2016 and older employee name, department, date, leave dates requested, type of leave requested, and related data. These are not kept by Finance. Position Descriptions Records documenting the description, classification and compensation of city jobs and positions. Usually includes details of duties and responsibilities of each position Destroy records dated December time percentage breakdowns of 31, 2016 and older tasks, skills and abilities needed for each position, and related records documenting the development, modification or redefinition of each job or osition. Payroll Unemployment Records documenting claims Claims submitted by former city employees for unemployment compensation. Usually includes: claims, notices, reports, and Destroy records dated December related records. May also 31, 2016 and older include records generated by the appeal of claim determinations. These are received by HR and kept in HR. Information Technology IT Updates to Directors Updated project lists and Destroy records dates December associated priorities provided to 31, 2017 and older Directors at Director meetings. Mayor's Office RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 45 OF 50 Videos Videos prepared weekly for informational or promotional purposes, e.g., City Council Destroy records dated December meetings, 31, 2017 and older This Week in Meridian. Parks and Recreation Facility Permits Permits and materials including, but not limited to: completed Park Alcohol and Amplified Destroy records dated December Sound Permits related to 31, 2017 and older individual's or organization's park picnic shelter reservation. Short-term concessions permits and related materials from Destroy records dated December 31, 2017 and older vendors. Facility Reservation Completed forms and related Application and materials collected from Materials individuals or businesses Destroy records dated December registering for a recreation class, team, or event and other 31, 2017 and older required documentation, such as proof of insurance. Collected Certificates of Destroy records dated December Liability Insurance from individuals or vendors. 31, 2017 and older Financial Aid Completed application forms Applications and materials submitted to Destroy records dated December request financial assistance for children's class or program(e.g., 31, 2017 and older Care Enough to Share). Incident or Accident Citizen reports of incidents, Reports injuries, or accidents incurred Destroy records dated December during or related to a 31, 2017 and older department-sponsored or RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 46 OF 50 department-provided class, camp, program, reservation, or activity. Indemnity Forms, Signed waiver/indemnity Medical Release Forms, agreement related to individual's Waivers or organization's participation in Destroy records dated December department-sponsored or department-provided class, 31, 2017 and older camp, program, reservation, activity, transportation, or travel. Recreation Activity Sign Log sheets completed by parents In/Sign Out Sheets to signify that minor has been dropped off or picked up from a Destroy records dated December department-sponsored or 31, 2017 and older department-provided class, camp, program, or activity. Log sheets completed by Destroy records dated December participant confirming they have attended a class or activity. 31, 2018 and older Sports Schedules and Record of games played and Destroy records dated December Scores final scores. 31, 2018 and older Special Event Forms Completed forms from citizens and businesses participating in a Destroy records dated December special event, including but not 31, 2017 and older limited to vendor and sponsor contracts and entries. Team Rosters Record of all individuals Destroy records dated December registered for a sports team. 31, 2017 and older Police Department Crime Analysis Statistics Records documenting police efforts to anticipate, prevent, or monitor criminal activity. May December 31, 2016 and older include statistical summaries of crime patterns, modes of RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 47 OF 50 operation, analysis of particular crimes, criminal profiles, forecasts, movements of known offenders, etc. Digital Media—Type 5* Digital media related to an officer complaint. Includes video, audio, or other digital content created by a law December 31, 2017 and older enforcement officer in the course of an investigation or response relevant to a complaint about such response or officer. Intoxilyzer 5000en, Factory and State of Idaho Draeger 9510 and certificates for instrument; log LifeLoc Instrument of each person that takes the Records breathalyzer test and December 31, 2016 and older, 3 verification testing. May include suspect name, date, Years after certificate has been issued time, results, operator name, calibration check results, simulated temperature in range, comments, etc. Radar Equipment, Records documenting the Certifications, and calibration and maintenance of Maintenance Records radar equipment that may be useful in documenting the accuracy of the readings. Often includes original factory December 31, 2016 and older, 3 certification of calibration. years after equipment retirement Information relating to maintenance and repair may include a description of the work completed, parts used, date of service, equipment number, make, model, etc. Public Works RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 48 OF 50 Backflow Tests Backflow assemblies test report. Destroy records dated December 31, 2016 and older Correspondence, Engineering transmittals (not Engineering project-related), serviceability Destroy records dated December letters, Letters of Interest 31, 2016 and older Daily Chlorine Field notes from Chlorine Residuals residuals taken from various Destroy records dated December sample ports in the City water 31, 2016 and older system. Maintenance Request Records documenting requests Record and responses thereto concerning a variety of maintenance responsibilities carried out by the Public Works Department. Examples include, but are not limited to: brushing Destroy records dated December and limbing, road grading, 31, 2017 and older rocking, sealing, patching, and marking, traffic signals and signs, City-owned buildings and equipment, and water and sewer system problems. Safety Audits Health and Safety Audits. Destroy records dated December 31, 2016 and older Section 2. That the City Clerk is authorized to take all necessary steps to destroy the records as provided by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho,this16th day of June, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this 16th day of June, 2020. APPROVED: ATTEST: (SEAL) RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 49 OF 50 By: Mayor Robert E. Simison Chris Johnson, City Clerk RESOLUTION AUTHORIZING CERTAIN RECORDS FOR DESTRUCTION PAGE 50 OF 50 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.J. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/10/20 -$662,597.31 ATTACHMENTS: oa AP Invoices for Payment Cover Memo 6/10/2020 Meridian City Council Meeting Agenda June 16,2020— Page 181 of 223 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BPA HEALTH, INC. EAP Premiums,June 2020, 517 employees 1,631.67 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridan Cobra Plan June 2020 B.Nielsen, 1,162.74 BENEFITS PLAN TRUST B.Bjornson 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP June 2020 21,425.82 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan June 2020 332,505.14 BENEFITS PLAN TRUST 01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-000-Cobra June 2020 Premiums (42.65) 01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-0000-June 2020 Premiums 22,211.57 01 General Fund IDAHO STATE POLICE PD Access Fee County or Municipal ILETS Apr-Jun 2020 5,000.00 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance-June 2020 672.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance-June 2020 883.70 01 General Fund NORTHWEST FIRE FIGHTERS Acct#52 June 2020 Insurance Premiums 106,677.05 BENEFITS TRUST 01 General Fund OFFICE DEPOT, INC. HDMI 6'Cable-K.Watts Qty. 1 17.11 01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2020 4,310.30 01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 6,661.21 June 2020 01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 5,317.99 June 2020 01 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins June 5,233.65 2020 01 General Fund VISION SERVICE PLAN Client#30044489-June 2020 Premiums 4,620.28 01 General Fund VISION SERVICE PLAN Credit CN#30044489-Cobra June 2020-B.Nielsen, (15.68) B.Bjornson 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-June 2020 Premiums 6,409.85 Total 01 General Fund 524,681.75 60 Enterprise BOE-Boise Office Equipment 8TB614975 Copier Charges April 2020 32.28 Fund 60 Enterprise BPA HEALTH, INC. EAP Premiums,June 2020, 517 employees 493.20 Fund 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP June 2020 4,384.56 Fund BENEFITS PLAN TRUST 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan June 2020 116,250.71 Fund BENEFITS PLAN TRUST 60 Enterprise DELTA DENTAL PLAN OF IDAHO Group#0133-0000-June 2020 Premiums 6,964.15 Fund Date:6/10/20 09:43:37 AM Meridian City Council Meeting Agenda June 16,2020— Page 182 of 223 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise NCPERS GROUP LIFE INS NCPERS Group Life Insurance-June 2020 160.00 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums June 2020 1,316.60 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 1,663.10 Fund June 2020 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 1,352.49 Fund June 2020 60 Enterprise UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins June 878.76 Fund 2020 60 Enterprise VISION SERVICE PLAN Client#30044489-June 2020 Premiums 1,559.66 Fund 60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-June 2020 Premiums 2,860.05 Fund Total 60 Enterprise 137,915.56 Fund Report Total 662,597.31 Date:6/10/20 09:43:37 AM Meridian City Council Meeting Agenda June 16,2020— Page 183 of 223 Page:2 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.K. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/17/20 -$2,479,711.94 ATTACHMENTS: load AP Invoices for Payment Cover Memo 6/10/2020 Meridian City Council Meeting Agenda June 16,2020— Page 184 of 223 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD May 2020 impact fees 428,030.24 01 General Fund ADVANCED HARDWARE SUPPLY,INC. slides for fleet truck 13 tool drawers-qty 2 26.14 01 General Fund ASPHALT DRIVEWAYS&PATCHING, 20-0260; 20-0302 South Parking Lot Expansion 45,005.30 INC 01 General Fund BANK OF AMERICA VISA#5201, 05/31/20 10,817.27 01 General Fund BARGREEN ELLINGSON,INC. Kleiner Park griddle supplies-qty 6 77.18 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28655 167.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#30551C 136.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#30567B 144.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40267C 91.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40372C 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40647C 196.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40887C 196.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40888C 238.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40927C 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#41172C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41177C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41314C 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#5603B 65.00 01 General Fund BOBS QUADS Tully Park mule#2 repair 427.55 01 General Fund BOISE MOBILE EQUIPMENT,INC 20-0204 New Patrol Tahoe Labor&Equip to Build #105 14,395.02 01 General Fund BROWNELLS Firearms Parts 30.58 01 General Fund CAMPBELL TRACTOR INC. fuel pump for Settlers Park John Deere 1600 mower 117.81 #3-qty I 01 General Fund CAMPBELL TRACTOR INC. PTO switch for Settlers Park John Deere 997#8 mower 28.96 x1 01 General Fund CAMPBELL TRACTOR INC. seal kit for Settlers Park 1600 mower#3 repair-qty 1 107.41 01 General Fund CAMPBELL TRACTOR INC. Settlers Park 1600 mower#3 part-qty 1 652.29 01 General Fund CITY OF BOISE ATTORNEYS OFFICE PO# 20-0032 FY20 Pros&Criminal Legal Services June 41,844.02 2020 01 General Fund D&B SUPPLY Dog Food for K9 KB 44.99 01 General Fund DATATEL COMMUNICATIONS Mitel 6920 IP Phone for Connect 1,106.25 01 General Fund DATATEL COMMUNICATIONS Mitel MiConnect Virtual Phone Lic Qty 200 595.00 5/19/20-5/19/21 01 General Fund DISCOVERY BENEFITS DISCOVERY BENEFITS-MAY 2020 1,384.65 01 General Fund FASTENAL COMPANY bolts for drinking fountains-qty 50 16.50 01 General Fund FASTENAL COMPANY nuts&washers for cornhole boards-qty 25 19.60 01 General Fund FASTENAL COMPANY repair parts for Jacobsen 700 mower-qty 5 3.71 01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS238962 (35.28) 01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239001 (0.21) Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 185 of 223 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239012 (0.94) 01 General Fund FASTENAL COMPANY sales tax reversal reference invoice IDBOS239022 (1.30) 01 General Fund FASTENAL COMPANY stainless bolts for Parks Shop-qty 50 23.00 01 General Fund FEDEX Fingerprinting and Background for Out of State 220.27 Applicants 01 General Fund FEDEX Shipping for background and fingerprint for out of state. 53.80 01 General Fund FERGUSON ENTERPRISES INC. ADA replacement parts&toilets for park inventory- 367.99 qty 5 01 General Fund FERGUSON ENTERPRISES INC. drinking fountain cleaner-qty 2 31.75 01 General Fund FERGUSON ENTERPRISES INC. toilet parts for various parks-qty 14 105.36 01 General Fund FRANKLIN BUILDING SUPPLY bench boards for Settlers Park pond-qty 30 467.00 01 General Fund FRONT POCKET Firearms Parts 2,352.73 01 General Fund GEM STATE PAPER&SUPPLY CO 4 cases of Clorox discenfectant wipes 124.08 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Equipment Storage Bins(17)Sta. 1 101.49 01 General Fund HOME DEPOT CREDIT SERVICES 220/Equipment Storage bins(19) 89.52 01 General Fund HOME DEPOT CREDIT SERVICES 220/Equipment Storage Bins(21) 139.37 01 General Fund IDAHO POWER 2200136188, Parks Power MAY 2020 9,708.27 01 General Fund IDAHO POWER Idaho Power Street Lights 2203586629 25,830.32 01 General Fund IDAHO PRESS-TRIBUNE Ord: 20-1879 Repealing and Replacing Title 10 Chapter 11.10 6 01 General Fund IDAHO PRESS-TRIBUNE PP for Victory Commons,Cedar Brook Subdivision 60.68 01 General Fund IDAHO TOOL&EQUIPMENT miscellaneous tools for fleet truck 13-qty 55 3,561.37 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 5/14/20 250.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange 5/25/20 250.00 01 General Fund INTERMOUNTAIN GAS 0981623008 May 2020 1,890.37 01 General Fund INTERMOUNTAIN PET HOSPITAL Refund Permit Fees Calc Incorrectly Resulting in 5,976.70 Overpayment 01 General Fund INTERSTATE ALL BATTERY CENTER Two batteries for 3rd floor fire panel 85.50 01 General Fund JACK ROBINSON Refund: Line Dancing Incomplete Session due to 31.80 COVID-19 01 General Fund JOHN ELWAY CHEVROLET 20-0303 New Fleet Unit# 528 39,876.00 01 General Fund KATELYN ALDRIDGE Reimb:K.Aldridge Pre-Employment Fingerprinting 21.68 01 General Fund KATHY DRURY-BOGLE, PHR 20-0085 Consulting Services-City Training April& 4,000.00 May 20 01 General Fund KC TOOL SUPPLY CO. miscellaneous tools for fleet truck 13-qty 15 1,841.98 01 General Fund KELLER ASSOCIATES,INC. 20-0096 Electrical Plans Examining Services 4/2020 28,663.80 01 General Fund KENWORTH SALES CO 220/lug nuts,spares for ones missing 14.80 01 General Fund L.N. CURTIS AND SONS 220/12 five gallon pails Class A Foam, FF Equipment 1,113.03 01 General Fund LAWN CO MAINTENANCE Replace Bark around Hydrant to Reduce Mud 595.00 01 General Fund LUCKY J EXCAVATION Property Abatement DR20-2910 275.00 Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 186 of 223 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MOTION&FLOW CONTROL PRODUCTS fittings for drinking fountains-qty 25 254.90 01 General Fund MOTION&FLOW CONTROL PRODUCTS fittings for fleet truck 13-qty 3 69.56 01 General Fund NORCO 220/Hydro inspect 15 SCBA bottles 390.00 01 General Fund NORCO 220/Hydro test 14 scba bottles 364.00 01 General Fund NORCO 220/hydro test 4 SCBA bottles 104.00 01 General Fund NORCO confined space equipment calibration 127.76 01 General Fund NORCO cylinder rental for welding gas-May 2020 32.55 01 General Fund NORCO eye wash for Discovery Park&Lanark Parks Shop-qty 82.66 4 01 General Fund NORCO grinding discs for Lanark Parks Shop-qty 10 68.10 01 General Fund NORCO plasma torch tips for Lanark Parks Shop-qty 5 55.55 01 General Fund NORCO sniffer calibration 511.00 01 General Fund NORCO welder, helmet,cord&supplies for fleet truck 13 2,744.11 01 General Fund NOVUSOLUTIONS/GRANICUS Boards and Commissions-Data Import 2,250.00 01 General Fund OXARC,INC. 220/Medical Oxygen(4) 27.04 01 General Fund OXARC,INC. 220/Oxygen cylinder refills(2) 18.52 01 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit# 141 15.00 01 General Fund REPUBLIC SERVICES,INC. Rental of 3-30 containers for May2020 per T. Otte 309.48 01 General Fund REPUBLIC SERVICES,INC. Rental of 3-30 containers,trans load chg- Per T. Otte 2,280.88 01 General Fund SCHINDLER ELEVATOR CORP Repair of CH Elevator 2 when door not closing properly 454.61 01 General Fund SHERWIN-WILLIAMS CO. paint for 8th Street Park restroom doors-qty 1 gallon 69.89 01 General Fund SHRED-IT USA, LLC. Shredding PD Documents May2020 331.38 01 General Fund SIGNS, ETC donation signs for Discovery dog spray equipment-qty 36.56 2 01 General Fund SILVER CREEK SUPPLY freight charge for warranty board 25.00 01 General Fund SONNTAG RECREATION Settlers sound garden mallet-qty 2 597.00 01 General Fund SPARKLIGHT Fire Safety Center Cable&Internet May&Jun'20 269.04 01 General Fund SPARKLIGHT FS#1 Cable Equipment Rental 6/1 -6/30/20 6.12 01 General Fund SPARKLIGHT FS#3 cable equipment rental May&3un'20 12.24 01 General Fund STEVE NORTH Refund Shelter Reservation Cancelled due to COVID-19 53.00 01 General Fund SYNCB/AMAZON 959949664887; 220/Station flags 185.43 01 General Fund THE ACTIVITY GROUP,INC TECC Training Equipment 940.00 01 General Fund THE UPS STORE Postage to send Evidence to Lab 60.91 01 General Fund TREASURE VALLEY COFFEE Coffee, Hot choc,Cream,Sugar,Cups and Cooler 309.02 Rental 01 General Fund TREND LETTERS 220/500 PPE-DDM Masks,3 boxes gloves,COVID 478.50 01 General Fund TRITECH SOFTWARE SYSTEMS 20-0297 Inform Mobile Mapping License Fee 0 PO# 11,712.00 20-0297- 01 General Fund TWO OCEAN PRINT camp shirts-qty 26 195.00 01 General Fund ULINE, INC. storage bins x 72&bin dividers x 24 120.69 Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020- Page 187 of 223 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund WEIDNER&ASSOCIATES 220/new replacement motor for SuperVac Fan,eq mtnc 1,550.00 01 General Fund WILBUR-ELLIS CO. perennial rye grass seed -qty 20 bags 1,650.00 Total 01 General Fund 703,495.00 20 Grant Fund CITY OF BOISE, HOUSING& Fair Housing 2020 Radio Ads 1,931.00 governmental COMMUNITY DEVELOPMENT 20 Grant Fund JESSE TREE OF IDAHO 20-0131 CDBG PY19 Jesse Tree of Idaho 3,140.00 governmental Homelessness Preventio 20 Grant Fund MERIDIAN DEVELOPMENT 20-0220;CDFA14.253; Reimb for Sidewalk Costs 9,930.22 governmental CORPORATION May2020 FINAL Total 20 Grant Fund 15,001.22 governmental 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0224 ACHD Linder, Franklin to RR tracks Const.to 52,098.48 Fund 4/25 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0243 ACHD Meridian Rd,Cherry Ln to Ustick const 16,062.96 Fund to 4/30 60 Enterprise B&W WRECKER SERVICE Towing servcice of camel hydrocleaner C16390 190.00 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 IVR Phone Services May 2020 2,273.50 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Lockbox Payment Processing May 2020 1,637.73 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement 05/20&Delinquent Notice 12,236.65 Fund 05/26 Proc 60 Enterprise C. H. SPENCER Seal pump gasket kit(1 qty) 91.08 Fund 60 Enterprise CAMPBELL TRACTOR INC. Labor&parts to repair John Deer Utility lawn mower 266.98 Fund 60 Enterprise DALLAS HESS INC. Refund of Warranty Surety Dep. Bainbridge Hess Sub 24,178.30 Fund No.1 60 Enterprise DOROTHY WADDOUPS REFUND WT/S/T: 1427 NW 1ST ST TITLE COMPANY 150.00 Fund OVERPAID 60 Enterprise DUBOIS CHEMICALS INC 20-0002 Ferric Chloride(46,840 Ibs) 8,009.64 Fund 60 Enterprise E.H.WACHS COMPANY Cradle REcon HC-100, HHCS Grade 8 Zn, Ball Mnt,Qty 353.10 Fund 6 Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 188 of 223 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise EDGE ANALYTICAL, INC. IPDES testing(1 test) 97.00 Fund 60 Enterprise ENDRESS+ HAUSER, INC Lever transducer(1 qty) 1,021.79 Fund 60 Enterprise ENVIRONMENTAL EXPRESS,INC. Syringe filters(5 qty) 1,063.32 Fund 60 Enterprise ESTATE OF JAMES T PHILLIPS C/O REFUND WT/S/T: 3000 W KENDRICK ST CUSTOMER 36.00 Fund JOHN B PHILLIPS PAID AFTER CLOSIN 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 16C, 1,466.00 Fund WO#288381 60 Enterprise EVOQUA WATER TECHNOLOGIES, LLC. Lab DI water maintenance agreement 650.83 Fund 60 Enterprise FASTENAL COMPANY Brass Hex Nuts, Bolts,Qty 129 1,876.31 Fund 60 Enterprise FASTENAL COMPANY Flat Washers, Brass Hex Cap Bolts,Qty 85 720.80 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Adapter for reuse meter install project(1 qty) 180.89 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Bushing,Y Strainer, PIT Install Parts,Qty 3, 87.53 Fund WO#297585 60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0052, tin T2,C2, 3/4in, lin Meters, March 39,117.09 Fund 2020,Qty150 60 Enterprise FERGUSON ENTERPRISES INC. Slip Valve Box Top Section, Meter Vault,Qty 8 797.26 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Valve Box Lid,Slip Vlv Bx Top, Bottom Section,Qty 6 196.67 Fund 60 Enterprise FISHER SCIENTIFIC pH test strips(2 pkg) 54.04 Fund 60 Enterprise FISHER SCIENTIFIC Pipette filters(2 pkg) 37.56 Fund 60 Enterprise FISHER SCIENTIFIC Sampling scoops(1 cs) 24.24 Fund 60 Enterprise FRANK&LESLIE SANCHEZ REFUND WT/S/T: 1459 E LAKE CREEK ST TITLE 165.81 Fund COMPANY OVERPAID 60 Enterprise GARY BECKLEY REFUND WT/S/T: 276 E ANTON ST DUMPSTER 372.83 Fund DEPOSIT REFUND 60 Enterprise HACH COMPANY Dissolved Iron,Total Alkalinity,PH,MonoChlor Ammonia 751.79 Fund Chemkey 60 Enterprise HACH COMPANY Orthophosphate,Total Alkalinity Chemkey,Qty 10 347.90 Fund Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 189 of 223 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise HAZEL ASPHALT, LLC Asphalt Repair @ McGuire&Bloomington,WO#297500 750.00 Fund 60 Enterprise HENRY CAPPS REFUND WT/S/T: 1885 N MARNITA AVE CUSTOMER 150.00 Fund PAID AFTER CLOSIN 60 Enterprise HYDRO LOGIC INC 19-0119 FY19 Water Rights Assistance to 4/30 5,942.50 Fund 60 Enterprise IDAHO POWER 2202131047,WWTP Power-MAY 2020 37,863.39 Fund 60 Enterprise IDAHO POWER 2204228288,Water Power May 2020 30,558.87 Fund 60 Enterprise INTERMOUNTAIN GAS 0981623008 May 2020 3,694.09 Fund 60 Enterprise JESSICA CROXFORD REFUND WT/S/T: 3989 N PARK CROSSING AVE 90.22 Fund CUSTOMER PAID AFTER 60 Enterprise JOHN HARRIS REFUND WT/S/T: 2688 W MARACAY DR DUMPSTER 36.61 Fund DEPOSIT REFUND 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Alarm monitoring Well 22 to 5/27/20 137.49 Fund PROTECTION LP 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 FA Monitoring Blackrock Booster Station to 45.83 Fund PROTECTION LP 5/21 60 Enterprise JUB ENGINEERS PO#20-0193, Risk and Resilience Assessment 14,491.60 Fund 60 Enterprise KELLER ASSOCIATES,INC. 20-0053 Well 18 Water Treatment Design to 4/30 15,627.50 Fund 60 Enterprise KEMIRA WATER SOLUTIONS,INC 20-0034 PAX(47,380 Ibs) 14,166.62 Fund 60 Enterprise KERI ERLAND REFUND WT/S/T: 3384 W START HOLLOW DR 58.08 Fund CUSTOMER PAID AFTER CL 60 Enterprise LEXICON GOVERNMENT SERVICES LLC REFUND WT/S/T: 2069 W BOULDER BAR DR TITLE 43.21 Fund COMPANY OVERPAID 60 Enterprise LYUBOV ALEKSEYEVA REFUND WT/S/T: 1029 W LOON ST CUSTOMPER PAID 59.99 Fund AFTER CLOSING 60 Enterprise M3 ID HOWRY LANE, LLC Refund: Warranty Surety 2018-0067 Howry Lane Sub. 30,565.96 Fund No.2 60 Enterprise MARK&JAYNE JOSEPHSEN REFUND WT/S/T: 1841 E SERCHIO CT TITLE 74.87 Fund COMPANY OVERPAID 60 Enterprise MCDONALD'S UPHOLSTERY Rebuild Seat,C13726,WO#299362 241.50 Fund 60 Enterprise METROQUIP, INC. Ripsaw Replacement Part for Vacuum,Qty 1 301.00 Fund Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 190 of 223 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MICHAEL&TERI PAT-FEN REFUND WT/S/T: 2070 W LASHER CT CUSTOMER 86.63 Fund PAID AFTER CLOSING 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 8ML black nitrile gloves(10 qty) 244.60 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Adjustable face shield (3 qty) 41.46 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Bits for hammer drill (7 qty) 106.10 Fund 60 Enterprise NORCO Antiseptic pump spray, burn pump spray(8 qty) 31.60 Fund 60 Enterprise NORCO Argon&oxygen for welding/shop(2 qty) 108.23 Fund 60 Enterprise NORCO Cylider rental for May 2020 63.86 Fund 60 Enterprise OGREN LIVING TRUST ROBERT& REFUND WT/S/T: 1015 W KINGSWOOD CT 40.64 Fund MARY OGREN CUSTOMER PAID AFTER CLOSI 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite, 3,425.00 Fund Well 19,27,22,2000gi 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 19,27,28,Vic 3,289.80 Fund Res,Qty1920 60 Enterprise PACIFIC BACKFLOW LLC Labor&parts to repair main plant backflow device 498.00 Fund 60 Enterprise PACIFIC STEEL&RECYCLING Pipe to upgrade gas flare(3 qty) 313.55 Fund 60 Enterprise PACIFIC STEEL&RECYCLING Steel to build rack on new collections truck C21906 112.35 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Fuses for stock(2 qty) 20.99 Fund 60 Enterprise REPUBLIC SERVICES,INC. Republic trash services for May 2020 1,338,165.66 Fund 60 Enterprise ROBERTO&BLANCA FERNANDEZ REFUND WT/S/T: 5347 S PALATINO AVE TITLE 53.63 Fund COMPANY OVERPAID 60 Enterprise ROBIN ROBINSON REFUND WT/S/T: 3392 N JUSTIN AVE DUMPSTER 39.24 Fund DEPOSIT REFUND 60 Enterprise ROCKY MOUNTAIN COLLISION Emissions Test,C11987,WO#286722 9.98 Fund 60 Enterprise RUSH TRUCK CENTERS Labor&parts to repair driveline&clearance light 1,004.03 Fund 60 Enterprise RYAN&GEORGIANNA COLLINS REFUND WT/S/T: 1120 W FLOWER GARDEN ST TITLE 170.53 Fund COMPANY OVERPAI Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 191 of 223 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise SHARON DOWDLE REFUND WT/S/T: 1463 W VERBENA DR TITLE 60.83 Fund COMPANY OVERPAID 60 Enterprise SILVER MAPLE FARMS LLC&LOU, REFUND WT/S/T: 840 E USTICK RD TITLE COMPANY 33.67 Fund LAMM,&SCOTT PICCIONI OVERPAID 60 Enterprise STEVE RUTHERFORD REFUND WT/S/T: 5032 W CHARELS ST DUMPSTER 196.51 Fund DEPOSIT REFUND 60 Enterprise SUNROC CORPORATION RoadBase Delivery,Qty 72.68tons 1,038.40 Fund 60 Enterprise SUNROC CORPORATION Sand Cyclone Delivery,Qty 52.49tons 569.96 Fund 60 Enterprise SYNCB/AMAZON 863979664336; Safety boots for DSmith(1 pair) 129.95 Fund 60 Enterprise TELANSWER,INC After Hours Services for 6/1/2020-6/30/2020 176.45 Fund 60 Enterprise THE UPS STORE IPDES sample shipping 99.77 Fund 60 Enterprise TONY BALL REFUND WT/S/T: 3625 E AMITY RD DUMPSTER 175.36 Fund DEPOSIT REFUND 60 Enterprise UNITED SITE SERVICES INC No PO WRRF Capacity Expansion Porta Potty Contract 121.25 Fund to 5/24 60 Enterprise USA BLUEBOOK Meter Gasket, Meter Flange,Qty 80 893.35 Fund 60 Enterprise VEOLIA WATER TECHNOLOGIES INC. - 20-0233 Filter Media Replacements(2,225 qty) 87,418.70 Fund KRUGER 60 Enterprise VERIZON FINANCIAL SERVICES, LLC. Water Dept Modem for Emergency Communications 17.91 Fund BELLEVUE 4/24-5/23/20 60 Enterprise VWR INTERNATIONAL LLC. Glassware detergent(6 qty) 944.32 Fund Total 60 Enterprise 1,761,215.72 Fund Report Total 2,479,711.94 Date:6/10/20 02:49:42 PM Meridian City Council Meeting Agenda June 16,2020— Page 192 of 223 Page:8 C-/WE IDIAN-- ITEM SHEET Ommr Council Agenda Item - 5.A. Presenter: Warren Stewart Estimated Time for Presentation: 5 Minutes Title of Item - Public Works: Budget Amendment for Fiscal Year 2020 in the Amount of $284,000 for the Wastewater Resource Recovery Facility (WRRF) Capacity Expansion Construction Project Additional funding requested to cover engineering and construction costs for the completion of the Wastewater Resource Recovery Facility(WRRF) Capacity Expansion Project. ATTACHMENTS: Description Typ Upload Date FY2020 Budget Amendment- Cap Expansion - 6-8-20 - BudgetAmendment 6/9/2020 CM Meridian City Council Meeting Agenda June 16,2020— Page 193 of 223 W812020 11:35AM City of Meridian FY2020 Budget Amendment Farm Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E IDIAN^' 60 3590 41200 10601 Wages 60 3590 4120G 10601 PT/Seasonal Wages 60 3590 41210 10601 Overtime please only complete the fields highlighted 60 3590 41304 10601 Uniform Allowance 60 3590 42021 10601 FICA $ Amendment Details 60 3590 42022 10601 PERSI $ Title: WRRF-Liquid Stream Capacity Expansion 60 3590 42023 10601 Worker's Camp $ Department Name: Public Works 60 3590 42025 10601 Employee Insurance $ Presenting Department Name: Public Works Total Personnel Costs $ Department#: 3590 Operating Expenditures Primary Funding Source: 60 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 60 3590 10601 $ Project#: 10601 60 3590 10601 $ - 60 3590 10601 $ Is this for an Emergency? ❑ Yes M No 60 3590 10601 $ New Level of Service? 21 Yes ❑ No 60 3590 10601 $ 60 3590 10601 $ - Clerks Office Stamp 60 3590 1 10601 $ 60 3590 10601 $ 60 3590 10601 $ 60 3590 10601 $ 60 3590 10601 $ 60 3590 10601 $ 60 3590 10601 $ bate of Council Approval 6-16-2020 Total Operating Expenditures $ - $ $ J Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowl t Date 60 3590 1 96151 10601 PreDesign of Capital Projects $ 284,000 60 3590 10601 60 3590 10601 epartment Director 60 3590 10601 BP 6/8/2020 60 3590 10601 6/8/20 60 3590 10601 Chief Financial Officer Total Capital Outlay $ 284,000 Revenue/Donations Lize Strader(Electronic Signature) 06/08/2020 Fund# Dept.# G/L# 10601 G/L#Description Total Count l OPl� 60 3590 10601 �/ 6/8/20 60 3590 10601 �4 60 3590 10601 Mayor Total RevenuefDonations $ - Total Amendment Request $ 284,000 Meridian City Council Meeting Agenda June 16,2020— Page 194 of 223 City of Men dIan FY2020 Budget Amendlih)#drfitn&sOpslBusOpsMudgetRateslBudget Prep Rec-10 yea rslBudget'201AmendmenWCapacity ExpansionT-Y2020 Budget Amendment Form_LS Capacity Expansicn_dberthe final-6-1-20 6/8/2020 11:35AM City of Meridian FY2020 Budget Amendment Farm Total Amendment Cost-Lifetime Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2020 2021 2022 2023 2024 Title: WHIRF-Liquid Stream Capacity Expansion Personnel $ $ $ $ $ Imsrwlwn.w.wer,enftewL*tAn—d—As; Operating $ $ $ $ $ )- arp.n nr twal mM NrKrrd M.eh Dmorrs ennure Io In u*leud;erA epil for remw Capita] $ 284,000 7 arp�will odd Anmidnn t in rpumi vend.vwV Aprdr rranrarr 5otrwarr Total $ $ 284,000 $ $ $ _ $ a rlrvncrr;P—Id amenemert+vrourrlLOWnror51.Nure 7 [pr„ I Lug wilt surd Bred Anrerdrnent To Finance Total Estimated Project Cost: $ 2&1,000 y r,�1OWpO Am")wO mad rppro"d A n,r m+,.A to tP*Marw tot&e nwiddrrrrwnv,pp, A Evaluation Questions y f t&rm"I!AAW.W^ Wthr Coy CW* Of Please answer all Evaluation Questions using the financial data referenced above. ' '"t"`°' MgApprm4d."iPtyC%"kwY1I° AM`o`�ITtUd"tAM"I) 1. Describe what is being requested? This amendment request is to furnish additional FY20 construction funding far the WRRF Liquid Stream Capacity Expansion Project.Delays and additional costs are a result of additional work, utility conflicts,soil ccnditiains,equipment malfunctions,and the Impact of CCVID-19. 2. Why was this budget request not submitted during the current fiscal year budget cycle? InEtially this project was scheduled for completion last November.However,due to add€tlonaI work items resulting from the Idaho Power system buy cut,utility conflicts,soil conditions, equipment malfunctions,and the COVID-19 Pandemic,the project schedule and funding needs have been impacted.The items listed above could not he accounted for during the regular budget cycle and additional funds are needed to complete this project. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? This project has been under construction fur the last 2.5 years and is nearing completion.Additional delays in the construction schedule,would result in even higher costs.The treatment capacity provided by this project is also critical in meeting the demands generated by the clty's rapid growth and regulatory requirements. It's essential this project continue to make steady progress toward completion in order to mitigate the cost of further delays,and to enable the use of the capacity and treatment capabilities It will provide. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. Enter rise Fund 5.Does this request align with the Department/City's strategic plan? If not,please explain howthis request was not included in the Department/City strategic plan? Yes-City Strategic Plan-1.Safe,Healthy,Secure 2.Promote and guide desired growth with investments in infrastructure and services ahead of growth. Also,Public Works tactic -Achieve compliance with the NPDE5 Permit. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessartmsources to be provided by other departments. No 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No S.is the amendment going to result in the disposal of an asset? Yes or N❑ 9.Any additional comments? _ T Total Amendment Request $ 284,040 Every effort should be made to avoid reopening the budget for an amendment, Departments will need to provide backup and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. Meridian City Council Meeting Agenda June 16,2020— Page 195 of 223 — City of Meridian FY2020 Budget AmendSMdrfidFTftsOpslBusflpalBudgetRateslBudget Prep Rec_10 yearsl8udget'20lAmendmentslCapacity Expansion1FY2020 Budget Amendment Form LS Capacity Expansion_citerthe final-6-1-20 .: a rTI ro r 4 0 CD j- QCD a = N FD n f C 1 CD Q CD 0 ro a � a ru � 00 00 00 Oo m Cw w w a o0 ro : U) �A DO n � �c G e 0 $ Q m, (D rD m y? 0 o Co Q ` Ir D 4CCD 0pt 3 Meridian City Council Meeting Agenda June 16,2020— Page 196 of 223 CD � n C37' CD CD per-, �'� n ❑ r] '�' n - 5.7.. (� CD G (-D CD Cam] 0 UQ oG p C a G fC O v P0 CD Cs n Q G C t� rj O� C] CC r C7 R G G 0 0 @ rD • o D ONO W , Q- �•- � y 'a 00 a CI c-CD O OCD ry !. C C n r. CD CD nip q U CD CD n CD Meridian City Council Meeting Agenda June 16,2020— Page 197 of 223 U 2 E � \ >In p w H \, ID m & K / § 2 ? n 2 � � qQ \ R o / CL � § k & � 7 2 -0/ rr /• � a 0 p a � ] / � m � J 7 o \ & » � � 7 E ° Meridian City Council Meeting Agenda km%,mm- Page 1mawa �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 5.13. Presenter: Todd Lavoie Estimated Time for Presentation: 20 Title of Item - Finance Department: OpenGov Dashboard Overview The Finance department will provide a brief tour of the Financial Transparency site OpenGov to City Council. The Finance department will be transitioning City Council from monthly static financial reports to OpenGov in the coming months. Meridian City Council Meeting Agenda June 16,2020— Page 200 of 223 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 5.C. Presenter: Kim Warren, MPR Pathways Project Manager Estimated Time for Presentation: 20 minutes Title of Item - Parks and Recreation Department: 2020 Pathways Update "ATTCHMENTS: Memo -2020 Pathways Update Cover Memo 6/11/2020 PowerPoint PDF -2020 Pathways Update Presentation 6/11/2020 Meridian City Council Meeting Agenda June 16,2020— Page 201 of 223 16 June 2020 MEMO TO: Mayor& City Council FROM: Kim Warren, Pathways Project Manager RE: Pathways Update Dear Mayor and City Council, Pathways continue to be a high priority for Meridian citizens. We have made significant progress recently partnering with the development community to add mileage to the pathway system. Staff is also managing several in-house pathway construction projects in various stages of completion. We want to provide the City Council with an update on pathway projects already underway, followed by a list of future projects identified for implementation and answer any questions. Our presentation will offer an update on three FY20 projects currently under construction.These projects--the Ten Mile Trailhead,James Court Sidewalk Widening, and the Pine Avenue Pedestrian Rest Stop—are all part of the Five Mile Pathway, a priority route for the City. Mayor Simison has conveyed that growing the pathway system is a priority for his office, as well. He tasked us with analyzing the current network in detail,with a keen eye to expansion opportunities. Staff subsequently identified a dozen pathway segments that could be catalyzed by the City without the need to wait for development. We are pleased to share this list of proposed projects,why they were selected, as well as their impact on overall pathway connectivity. Meridian City Council Meeting Agenda June 16,2020— Page 202 of 223 Pathways a e 16 June 2020 Meridian City Council Meeting Agenda June 16,2020— Page 203 of 223 C�VL E IDIAN -- Current Pathways Projects Parks and Recreation Under Construction Now: Ten Mile Trailhub - Ten Mile Rd/ Five Mile Pathway James Court Sidewalk Widening Pine Avenue Rest Stop In Design: w Fairview Avenue Connection - CDBG Funded w South Slough - FY 21 Budget Request Meridian City Council Meeting Agenda June 16,2020— Page 204 of 223 Ten Mile Trailhub 1 Five Mile Pathway • Concurrent with Ten Mile Road Widening - Ustick to McMillan • Cost share with ACHD for parking lot construction + t pedestrian bridge component • ACHD-owned parcel } Y14, Tt� Existing Conditions f r i Site Context- Looking North to McMillan Trailhub in Orange Five Mile Pathway in Red Meridian City Council Meeting Agenda June 16,2020— Page 205 of 223 tRan m00s Wsflhub five mile pathway art opportunities •Signapa•landmark.id muffin ton.gateway/entry,inlarprewe Vision f o r T ra i l h u b s Pemam� �r fi�I� ?, 'StWplure-In[ernewe themes •Hub.Cop.wh&el •Hi51ery of Irrigation.ImpprWg to City,The'bones of our First Trailhead on the system plant material • Parking for 31 cars I; Tie inlo site design th—es .I ` •Low walev use,largely native and adapted - •7-15e Lol^r • Provide a Gateway / Point of Entry to Establish palnway-epetlllC pla^I paleri9 a p c c relntvrca uw'brarW' Meridian Pathway System N. • Build brand & identity for pathways • Increase visibility (from roadways, esp) s • Art opportunities F° " rtica ti • Low water use landscape + green LP stormwater infrastructure -� I� SLgE?`NI • Trailhead amenities, site furnishings 'x �u r ACtFD i` S1vRN1whteIL • Enhanced, pedestrian crossing - across Five Mile Drain + Ten Mile Roads �E IFZ DLAN�.- NORTH PAW AND RECFEAiION Meridian City Council Meeting Agenda June 16,2020— Page 206 of 223 Current Project Status Two phase construction process: I 1 . ACHD Roadway- Underway 2. City of Meridian - 2021-After roadway project is complete City of Meridian Project • Construction documents almost complete ° • Bid late fall/ early winter 2020 ° • Construct landscape and amenities portion in - Spring 2021 �. —————————— — s --- �r---------- ❑ p — " fle M Meridian City Council Meeting Agenda June 16,2020— Page 207 of 223 James Court Sidewalk 7-7 Widening p. rparhway E.JAMES COU - P .� r. + Jackson Drain , ,• Pathway Segment ,6 Pathway " ❑�r y Z } - r• LIJ AIRVIEW AVE. r (-� rrE IDR IAN James Court Sidewalk Widening PATHWAY LEGEND Five Mile Creek Pathway Connection Project Proposed Pnrk-s and Recreation Existing UNDER CONSTRUCTION-SUMMER 2020 NORTH On-Street Route PROJECT AREA Meridian City Council Meeting Agenda June 16,2020— Page 208 of 223 vARNFR RR,TAL UNITS James Court RETAIN&PROTECT Sidewalk Widening E%TOUNDERG RELOCATE ELECTRICAL + y TO UNDERGROUND VAV L ADDITIONAL SIOMALK jKOPOSEOI - • Five Mile Pathway • Key connection between Jackson Drain a - Bud Porter Pathway —E%IST7R['.PROP LI N E IAPPRO?C I 7— OL tO a�A ' r Meridian City Council Meeting Agenda June 16,2020— Page 209 of 223 Pine Avenue Rest Stop • Pathway amenities, seating, and shade • ACHD Property Coordinate edge plantings with - native and adapted species to y '` blend with stormwater basin - project = = - .d: -�i Progress Photos Meridian City Council Meeting Agenda June 16,2020— Page 210 of 223 Pathways Moving Forward w Look again - in detail at priority pathway routes w Find new opportunities to connect w Identified potential projects that meet the following criteria: Land Ownership is `simple' (i.e., easements may be obtained) w Make key connections between existing (priority) pathways -- to achieve longer, contiguous segments w Pathway Segments that would not otherwise happen with development Meridian City Council Meeting Agenda June 16,2020— Page 211 of 223 Five Mile Pathway - Ten Mile to Black Cat J[ I I / 4west_fcrp sublaterdl. W`MCMILLAN=RD Y 1 1 1 I A1111J ;! ��- — Tap'SUblatcral� . R"emile.Creek �- jr 7 1�_ conditioned o r � a W r .t L� r =EgghtinHe Lateral conditioned — J � I s 4 W=USTIMRD � i i"�l �TTr-r�.,rrrrrrrrrr-n��— •. .- .. ram--. Meridian City Council Meeting Agenda June 16,2020— Page 212 of 223 Creason Lateral-- Crossing + Pathway _Z 7 _1 Flvemile.Creek f�lr3 �S9- -- L _-;— ... it f I I fT1TfTfp�s ;I —1 �����• _I1 xt j ; CUt I I I < C JJ l�f � V,} ti ✓����7'��`; ,� ,�� [ / r� . �'r? VTTTTTb' �_ I I 1111_� �' ,�;-''*i�:; - - C� Tl EL Ij 0 0 ICT 0R,, s .......... ...... Ell TI - Meridian City Council Meeting Agenda June 16,2020— Page 213 of 223 Pathway at Linder Rd - Cayuse Creek to Chinden '-p t1a FIT SfotN ��-� � 3���r ll�; L—L LL IT 74 aHD R + 111 � W ��r• tom, I LILI j�l �� ��� 1 .LLI ,t V �,��- mi )I �l ��� '� ICI �I —�'%,-�,d ' `; ;;r+ 1 11 11 1 1 7 . L i Zemp Canal ,. ' It Meridian City Council Meeting Agenda June 16,2020— Page 214 of 223 Improve Locust Grove connections ( north to Eagle) Pathway Seg ent at McMillan and Locust Grove E:CHIH�EN!BLV,U �h I I I I I I:Iffj IET - LOW -; :`.FL i, - - � - NORTN-SLOi1GH IIIIII NO2LATERAL MR - ee :� r l4 —Tr) TfTfl �L• <� : "� -- �I � L LJ J E`MC1Y11LLAN LLL HE LLI rrz Li: •'ti�� Iit�G� t,f �� 7rY " _�tf i l r Meridian City Council Meeting Agenda June 16,2020— Page 215 of 223 Meridian High School Pathway • r� I v r IIJ IYri--1II � /7 Y I I d r - J - II a — — - 1 t z �. W,P—;I N'E=AN-E a �® ��-------__----._.- - - Rutledge.Lateral —�� I� z w H Meridian City Council Meeting Agenda June 16,2020— Page 216 of 223 Five Mile Pathway - Locust Grove to Woodbridge • Five Mile Pathway - Through Woodbridge Subdivision :L• se E-FRANKL'IN`RD a... -- - JE C W� 0 r —� N conditio d CENTRAL DR- Meridian City Council Meeting Agenda June 16,2020— Page 217 of 223 Tuscany Playground Pathway Connection Ridenbaugh Pathway Connectivity + Crossing -EL I E,VICT ORY'R�- - L� , r ��� �` �- f 1 \ y r `r� w {;j •' maeTFITI renlmile;Feede�Co�a1= ii°jL idliHIII Ninermiwe. re�q�� 1.• NI Rl$jl r" s I + Teh j _ JT TY—R —J E:A*M' Meridian City Council Meeting Agenda June 16,2020— Page 218 of 223 Whitestone Pathway Connection MR.ff Z, .................... ...... .................. If 1st l n¢c - 7 _ proposed bridge location common lot pathway IPA 1" -• easement location t7R W GREENyirAA a . i 4 wiuieamHe t Meridian City Council Meeting Agenda June 16,2020— Page 219 of 223 South Meridian Connections Lavender Heights + Sky Mesa to Ea- - i�...- gle- -,I- Road IF' IL E-A'AA°ITY=RQ 7% L J7 z PT )TTT -E-LAKE- HAZEL-,R Meridian City Council Meeting Agenda June 16,2020— Page 220 of 223 PROPOSED PATHWAY PROJECTS (New) 1. Five Mile Pathway — from Ten Mile to Black Cat Road + crossing(s) 2. Creason Lateral Crossing + Pathway -- (to connect Waterbury neighborhood with 8tn Street and Bud Porter Pathway) 3. Pathway at Linder Road - Cayuse Creek to Chinden 4. Sidewalk widening along Locust Grove - north of McMillan 5. Sidewalk widening at corner of McMillan and Locust Grove 6. Meridian High School Pathway 7. Five Mile Pathway - Locust Grove to Woodbridge Neighborhood 8. Five Mile Pathway — through Woodbridge Neighborhood 9. Tuscany Playground Pathway Connection 10. Ridenbaugh Pathway + Crossing to connect southern neighborhoods 11. Whitestone Pathway Connection 12. South Meridian Connectivity Meridian City Council Meeting Agenda June 16,2020— Page 221 of 223 Next Steps . . . Budget process Meridian City Council Meeting Agenda June 16,2020— Page 222 of 223 Questions Meridian City Council Meeting Agenda June 16,2020— Page 223 of 223 E IDIAN IDAHO IM CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 6 Item Title: Executive Session for the specific purpose of deliberating on a labor contract offer or to fomulate a counteroffer as permitted under Idaho code Seciont 74-206(1)(a) Meeting Notes: Into Executive Session: 5:21 pm Out of Executive Session: 6:03 pm