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2020-06-16 Regular CITY COUNCIL REGULAR E IDIAN-^' MEETING MINUTES At-. City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 16, 2020 at 6.00 PM 6:03 pm City Council Chambers will have limited seating Join Online: https://us02web.zoom.us/j/83818905806 Or by phone: 1-346-248-7799 Webinar ID: 838 1890 5806 Item 1: Roll-Call Attendance X Liz Strader X Joe Borton X Brad Hoaglun _X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison Item 2: Pledge of Allegiance Item 3: Community Invocation with Mark Bryan of Harvest Church Item 4: Adoption of Agenda - Adopted Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Item 6: Action Items A. Public Hearing for COMPASS Charter School East Expansion (H-2020-0042) by Bouma USA, Located at 4540 W. Franklin Rd. - Approved Joe Dodson, Planner/ Bill Hadlock, Applicant (Remote) 1. Request: Annexation of 5.15 acres of land from RUT in Ada County to the R-15 zoning district to develop the property with additional parking and recreational fields for an existing Education Institution; and, 2. Request: A Modification to the Existing Development Agreement (Inst. # 2018-079763) to incorporate the subject property and revise the concept plan based on the proposed expansion of the Education Institution. Item 7: Future Meeting Topics Item 8: Executive Session for the specific purpose of deliberating on a labor contract offer or to formulate a counteroffer as permitted under Idaho Code Section 74-206A(1)(a) - Vacated Meeting Adjourned at 6:21 pm Meridian City Council June 16, 2020. A Meeting of the Meridian City Council was called to order at 6:03 p.m., Tuesday, June 16, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Joe Dodson, Jamie Leslie and Joe Bongiorno. Item 1: Roll-call Attendance: Liz Strader X Joe Borton X Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: For the record it is Tuesday, June 16th, 2020, at 6:03. 1 will call this meeting to order with roll call attendance. Item 2: Pledge of Allegiance Simison: Item No. 2 is the Pledge of Allegiance. (Pledge of Allegiance recited.) Item 3: Community Invocation with Mark Bryan of Harvest Church Simison: Item No. 3 is our community invocation. I do not see Pastor Bryan here. Item 4: Adoption of Agenda Simison: So, we will move on to Item 4, adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Meridian City Council Meeting Agenda June 23,2020— Page 23 of 216 Meridian City Council June 16,2020 Page 2 of 9 Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Item 5: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Simison: Item No. 5 is future meeting topics. Do we have anybody signed up for future meeting topics? Johnson: Mr. Mayor, there was nobody in advance online, but we did not have the iPads in the back, so I'm not sure if anyone here is for that topic. Simison: Okay. Is there anybody here who was wishing to speak during future meeting topics? Item 6: Action Items A. Public Hearing for COMPASS Charter School East Expansion (H-2020-0042) by Bouma USA, Located at 4540 W. Franklin Rd. 1. Request: Annexation of 5.15 acres of land from RUT in Ada County to the R-15 zoning district to develop the property with additional parking and recreational fields for an existing Education Institution; and, 2. Request: A Modification to the Existing Development Agreement (Inst. 2018-079763) to incorporate the subject property and revise the concept plan based on the proposed expansion of the Education Institution. Simison: All right. Seeing none, we will move on to Item 6-A, action item, a public hearing for COMPASS Charter School East Expansion, H-2020-0042. I will open this public hearing with staff comments and turn this over to Joe. Dodson: Thank you, Mr. Mayor. Appreciate it. Good evening. The application before you is a request for annexation and zoning, with a zoning designation of R-15. The proposed use is an education institution because it will be an extension of the COMPASS Charter School directly to the west of the subject site. An education institution is a principally permitted use in the R-15 zoning district. A parking lot for an additional 88 spaces -- sorry. A parking lot for additional parking and a sports field for the students are the only development proposed with this annexation. The parking lot, an additional 88 spaces, is a requirement of the recently approved classroom expansion at the existing school site. A condition of approval in the approved CZC and design review for that building expansion hinges on this annexation and the future parking lot. Currently the Meridian City Council Meeting Agenda June 23,2020— Page 24 of 216 Meridian City Council June 16,2020 Page 3 of 9 existing DA shows additional parking and a conceptual sports field on the parcel directly to the north of this site and across West Aviator. Since the original annexation and development of the COMPASS Charter School the applicant's desired location for the additional parking and sports field has changed. Citing potential safety issues of children and staff crossing West Aviator and the cost of installing a signal from that northern parcel to the main site, the applicant has decided to move these development items to the subject site. Because this concept plan is not in line with the approved plan within the existing DA, a modification of the DA is required. Staff believes that this new concept plan will offer better integration with the sports field into the existing school site and help eliminate the need of children to cross the street from the parking area to get to school after parent drop off and pick up. A proposed use of education institution requires a 25 foot land use buffer adjacent to residential uses. The submitted landscape plan shows compliance with this requirement along its eastern boundary, except for the area directly abutting the proposed parking lot. In order to fit the required number of spaces in this area, the dimensions of the parking area push into the 25 foot buffer. Because of this the applicant is requesting a modification to the buffer by City Council only for this area abutting the parking lot. Staff supports this request as the submitted landscape plan shows a landscape buffer of at least 15 feet with landscaping. If this were to be labeled as only a parking lot, instead of an educational institution, UDC standards only require a five foot landscape buffer. The applicant's landscape plan shows extensive landscaping and a six foot vinyl fence along the eastern property boundary of the site, including that area along the parking lot. Staff finds the proposed landscaping to be greater than or equal to the required 25 foot buffer. The neighbors to the east have also shown support of the proposed landscape buffer along their shared property line. In the Planning and Zoning Commission a month or so ago key issue of discussion was --was the applicant's request to modify a condition within the staff report-- the DA provision, actually, regarding the future access to Franklin Road if the subject site were to ever be subdivided and the other-- the other topic was applicability of a condition of approval to construct a full street section for the extension of West Aviator. Commission decided to recommend the staff to change the DA provision to reflect relaxed language regarding that access to Franklin Road and determine that the city did have the -- or I should say the DA provision of the --of extending West Aviator was correct and we have the purview to request that, because they own the property on both sides of the street. And with that I will close for questions. Simison: Thank you, Joe. Council, any questions? Okay. Appreciate it very much. Understand that we have the applicant who is remote. Mr. Hadlock, is he unmuted and ready to provide testimony? Johnson: Mr. Mayor, Mr. Hadlock and Mr. Bierlein are both here. Simison: Okay. Chris, just for the -- are you timing or do I need to be timing still? Johnson: I can time. Thank you, sir. Simison: Okay. Mr. Hadlock, if you could state your name and address for the record and you will be recognized for 15 minutes. Meridian City Council Meeting Agenda June 23,2020— Page 25 of 216 Meridian City Council June 16,2020 Page 4 of 9 Hadlock: Yeah. My name is Bill Hadlock, I'm the engineer of record for the project. My address is 14624 South 23rd Street, Phoenix, Arizona, and, gosh, I don't have a whole lot to say, other than working with Joe on this project and we understand that the -- the reason that we have to do the full width extension across the Aviator Drive there, which was one of the changes he had mentioned and the staff has been -- worked with us very well on the closing of the drive on Franklin, so we don't really have any--anything to bring forward. But the -- as far as the conditions that are put on the approval and the report talks about, the only comment I want to bring up is that there is a left -- one thing that wasn't mentioned -- I believe this will be flushed out during development agreements that we work with Joe and staff on is that there is currently in that development agreement when we get the first project we have had about three or four parts of that that we were annexing in and one of those things is the development agreement talked about was the need to basically find all those lots, which we did. That provision is still sitting there and, then, when we actually get approval on this parcel and revise that development agreement, the provision needs to come out of -- out of the development agreement because of the -- the R-15 zoning to the existing M-E. So, I know it's just a leftover formality and I know I have talked with Joe about that it was something that was -- just happened, but other than that that's the only comment that I have on the -- on the report. So, if there is any questions I will -- that's pretty much what I had to present. Simison: Well, thank you, Mr. Hadlock. Council, any questions for the applicant? Cavener: I have none. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Mr. Hadlock, I'm having a bit of a hard time hearing you, so I don't know if you addressed this or not, but I'm curious if you have had any conversations with ACHD about whether you could actually get access for that southern piece, because it's -- I think my understanding is is that that's going to be their decision and not the city's decision. Hadlock: Yeah. Sorry about that, that you can't hear me. That is correct. We will work through ACHD on that. We realize the intent of this does not allow access onto the full parcel, it fullest use. The only reason we had talked about rewording that was just to block access and didn't want to restrict the potential for future development of that other piece if we were able to be successful in splitting that off and selling that in the future and it really came down to a timing issue, that we realized that if everything was developing at the same time that Franklin access would not be allowed, because the idea is the drawing that's showing up on -- at least on my screen right now shows to be coming on the south side the parcel and minimizing the drive cuts on Franklin and we realize that and that would be the intention of-- of that development agreement when and if that were to happen. But it -- again, it was just a timing issue that the client did not want to, you know, risk the development opportunity to be there should the other parcels in between not allow the cross-access. So, I guess to answer your question long winded, we got -- Meridian City Council Meeting Agenda June 23,2020— Page 26 of 216 Meridian City Council June 16,2020 Page 5 of 9 we understand that we have to work through that with ACHD. We have been talking to Mindy there and I think it's more of a thing that we have to deal with down the road if and when we -- we split off that south parcel, acre, acre and a half, if that makes sense. Simison: Thank you. Hadlock: Did you hear me better there? Sorry, I don't know if-- Simison: Council, any further questions at this time? All right. This is a public hearing. Did we have anyone that signed up to testify on this application? Johnson: Mr. Mayor, there were no advance sign-ups. Simison: Okay. If there is anybody that is present that would like to come forward and testify on this application, please, do so at this time and state your name and address for the record and you will be recognized for up to three minutes or if you are online remote and wish to -- wish to testify, you can use the raise your hand feature at the bottom of your screen and our clerk will bring you in to allow you to testify as well. Just pull it up closer to your mouth. Varin: There we go. I can do that. Thanks. My name is Norm Varin. I live at 2818 West Torana Drive in Meridian. I am the board chair for COMPASS and a parent and I'm just delighted to be here and support the process and we are excited to be able to get this into place. It's been a long process of putting a lot of different parcels together, but we think this is the best plan for the school going forward, so we are very excited about this and I just wanted to express our support for it. So, thank you. Simison: Thank you. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I'm not sure if you can answer this or if I should ask Mr. Hadlock, but it's my understanding from the narrative that there is going to also be a soccer field in this area south of the parking lot; is that right? Varin: Mayor and Council Woman, we are intending to make that a play field of some sort. We are not sure we can put a legitimate soccer field completely on there, but that's our intent is to make it a play field for the students that are there. Perreault: Okay. Thank you. Simison: Council, any other questions? All right. Thank you very much. Is there anyone online that would also like to testify on the application? Okay. If not, we will turn this back over to the applicant for any final remarks. Mr. Hadlock. Meridian City Council Meeting Agenda June 23,2020— Page 27 of 216 Meridian City Council June 16,2020 Page 6 of 9 Hadlock: I have nothing further. Thank you for your time. Simison: Okay. Thank you very much. Dodson: Mr. Mayor? Simison: Yes, Joe. Dodson: Just to clarify, I -- this is also an application for a development agreement modification and that's what the applicant was speaking about with modifying the original DA to remove the condition of -- a DA provision that would require a consolidation of the lots because you do not want split zoning on one lot, so we want this to be a separate parcel with R-15 and, then, the existing parcels will have the M-E zoning. So, I just wanted to clarify that. Simison: Thank you, Joe. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: It doesn't sound like there is any other information to be gathered, so I move we close the public hearing on Item 6-A, H-2020-0042. Cavener: Second. Simison: I have a motion and a second to close the public hearing. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I will start off with a motion. If there is any discussion to follow -- it seems pretty straight forward. The applicant and staff have worked together and the staff report is pretty clear that this makes sense to go forward as presented. So, I will make a motion that we approve Item 6-A, H-2020-0042, as presented in the staff report dated June 16th, 2020. Strader: Second. Simison: I have a motion and a second to approve the application. Is there any discussion on the motion? Meridian City Council Meeting Agenda June 23,2020— Page 28 of 216 Meridian City Council June 16,2020 Page 7 of 9 Dodson: Mr. Mayor, just to -- Simison: Joe. Dodson: Sorry. Just to clarify that you guys would have to -- the Council would have to make a motion with removing that existing provision if you want to. I did not put that in my staff report. Borton: Then Mr. Mayor? Simison: Councilman Borton. Borton: If I can question staff. Share with us your thoughts on that request for it's removal. Dodson: Of course, Borton: I thought you were okay with it. Dodson: No worries, sir. Yes, I am okay with it. I just did not specifically have that in my staff report originally, so they had come to me with this in the last month or so since the Commission hearing. Borton: Okay. Dodson: But I am completely understandable at the request and agree with it. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: The motion of approval would include that request that amends the DA as set forth in today's hearing and as confirmed by staff is an acceptable edit. Simison: Does the second agree? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I guess it was Council Member Strader's birthday, I guess I was going to yield to her to the second. Johnson: Mr. Mayor, I put her as the second in my records, if that helps. Strader: Second agrees. Let's not discuss it's my birthday. Meridian City Council Meeting Agenda June 23,2020— Page 29 of 216 Meridian City Council June 16,2020 Page 8 of 9 Simison: I have a motion and a second. Is there any further discussion on the motion or clarification needed? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: ALLAYES. Item 7: Future Meeting Topics Simison: Item No. 7 is Future Meeting Topics. Council, anything for future meeting topics, other than tomorrow we get to have our first budget workshop. Look forward to seeing everybody here at 1:00 o'clock for that conversation. Item 8: Executive Session for the specific purpose of deliberating on a labor contract offer or to formulate a counteroffer as permitted under Idaho Code Section 74-206A(1)(a) Simison: And, Mr. Nary, Item 8 is on here, but I don't think we need to do that and we didn't vacate it off the agenda. Do we have to do it? Nary: Mr. Mayor, Members of the Council, we don't. When we get to that we can vacate it then. Simison: Okay. Well, we are there to Item 8 on the agenda. Do I have a motion to vacate our Executive Session? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we vacate Item 8, our Executive Session. Hoaglun: Second the motion. Simison: I have a motion and a second to vacate the Executive Session. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. MOTION CARRIED: ALL AYES. Bernt: Mr. Mayor? Simison: Councilman Bernt. Meridian City Council Meeting Agenda June 23,2020— Page 30 of 216 Meridian City Council June 16,2020 Page 9 of 9 Bernt: I move that we adjourn the meeting. Hoaglun: Second. Simison: I have a motion and a second to adjourn the meeting. Any discussion on the motion? All those in favor signify by saying aye. Opposed nay. And we are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:21 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 23 / 2020 Mayor, Robert E. Simison DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 23,2020— Page 31 of 216 C-/WE I� I ITEM SHEET Council Agenda Item - Presenter: Estimated Time for Presentation: Title of Item - Meeting Information Council Notes: MREVIEWERS: Department Reviewer Actio Date Johnson, Chris Approved 6/12/2020 - 3:10 PM Meridian City Council Meeting Agenda June 16,2020— Page 3 of 31 E IDIAN I DA 0 N L H tl* W CITY COUNCIL REGULAR MEETING AGENDA Item Title: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address their elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting Meeting Notes,. / E IDIAN WIN ' L IDAHO Planning and Zoning Public Hearings Staff Outline and Presentation Meeting Notes: Changes to Agenda: \[if applicable\] Item #6A: COMPASS Charter East Expansion (H-2020-0042) Application(s):  Annexation and Zoning, Development Agreement Modification Size of property, existing zoning, and location: This site consists of 5.15 acres of land, zoned RUT, located at 4540 W. Franklin Road. (Near intersection of Black Cat and Franklin). Adjacent Land Use & Zoning: West – Education institution and M-E zoning; North – vacant and M-E zoning; East – Residential and RUT zoning; South – Vacant/Ag and RUT zoning. History: N/A Comprehensive Plan FLUM Designation: Medium Density Residential Summary of Request: The Applicant is requesting annexation with a zoning designation of R-15. The proposed use is an education institution because it will be an extension of the COMPASS Charter School directly to the west of the subject site. An Education Institution is a principally permitted use in the R-15 zoning district. A parking lot for additional parking and a sports field for the students are the only development proposed with this annexation. The parking lot and additional 88 spaces is a requirement of the recently approved classroom expansion at the existing school site. A condition of approval in the approved CZC and Design Review for that building expansion hinges on this annexation and the future parking lot (A-2020-0008). Currently, the existing development agreement (DA) shows additional parking and a conceptual sports field on the parcel directly to the north of this site and across W. Aviator St. Since the original annexation and development of the COMPASS Charter School, the Applicant’s desired location for the additional parking and sports field has changed. Citing potential safety issues of children and staff crossing W. Aviator and the costs of installing a signal from that northern parcel to the main school site, the Applicant has decided to move these development items to this subject site. Because this concept plan is not in line with the approved plan within the existing DA, a modification to that DA is required. Staff believes that this new concept plan will offer better integration of the sports field into the existing school site and help eliminate the need of children to cross a street from the parking area to get to school after parent drop-off and pick-up. The proposed use of Education Institution requires a 25-foot land use buffer adjacent to residential uses. The submitted landscape plan shows compliance with this requirement along its eastern boundary except for the area directly abutting the proposed parking lot. In order to fit the required number of spaces in this area, the dimensions of the parking area push into the 25-foot buffer. Because of this, the Applicant is requesting a modification to the buffer by City Council, only for this area abutting the parking lot. Staff supports this request as the submitted landscape plan shows a landscape buffer of at least 15 feet with landscaping. If this were to be labeled as only a parking lot instead of an Education Institution, UDC standards would only require a 5-foot landscape buffer. The Applicant’s landscape plan shows extensive landscaping and a 6-foot vinyl privacy fence along the entire eastern boundary of the site, including that area along the parking lot. Staff finds the proposed landscaping to be greater than or equal to the required 25-foot buffer. The neighbors to the east have also shown support of the proposed landscape buffer along their shared property line. Commission Recommendation: Commission recommended approval of the Annexation application. Summary of Commission Public Hearing: i. In favor: Paul Bierlein, Bouma USA – Applicant Representative ii. In opposition: None iii. Commenting: Paul Bierlein, Bouma USA iv. Written testimony: None v. Key Issue(s): Key Issue(s) of Discussion by Commission: i. Applicant’s request to modify condition within staff report regarding future access to Franklin Road if subject parcel were to ever be subdivided. ii. Applicability of condition of approval to construct full street section for the extension of W. Aviator St. Commission Change(s) to Staff Recommendation: i. Revise DA provision VIII.A.4 to reflect relaxed language regarding access to Franklin Road. Outstanding Issue(s) for City Council: i. None Written Testimony since Commission Hearing: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2020-0042, as presented in the staff report for the hearing date of June 16, 2020: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2020-0042, as presented during the hearing on June 16, 2020, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2020-0042 to the hearing date of \[date\] for the following reason(s): (You should state specific reason(s) for continuance.) h2 City Council June 16, 2020 Meeting FLUM �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 6.A. Presenter: Estimated Time for Presentation: 0 Title of Item - Public Hearing for COMPASS Charter School East Expansion (H-2020-0042) by Bouma USA, Located at 4540 W. Franklin Rd. Click Here for Application Materials Click Here to Sign Up to Testify at Hearing Council Notes: ATTACHMENTS: Commission Recommendations and Staff Report Staff Report 6/11/2020 Planning and Zoning Minutes Minutes 6/12/2020 REVIEWERS: t Clerk. Weatherly,Adrienne Approved 6/11/2020 -3:57 PM Meridian City Council Meeting Agenda June 16,2020— Page 4 of 31 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 5/21/2020 Legend ® � DATE: 0 Project Location TO: Mayor&City Council I ' 4- FROM: Joseph Dodson,Associate Planner � � - = --- 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 SUBJECT: H-2020-0042 COMPASS Charter School East ' Expansion LOCATION: 4540 W.Franklin Rd.,in the SW 1/4 of the SW 1/4 of Section 10,Township 3N., ------ -- Range 1 W. I. PROJECT DESCRIPTION • Annexation of 5.15 acres of land from RUT in Ada County to the R-15 zoning district to develop the property with additional parking and recreational fields for an existing Education Institution. • Modification to the existing Development Agreement(Inst. #2018-079763)to incorporate the subject property and revise the concept plan based on the proposed expansion of the Education Institution. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 5.15 acres Future Land Use Designation Medium-High Density Residential Existing Land Use Rural residential/agricultural(one single-family home) Proposed Land Use(s) Expansion of existing Education Institution Current Zoning RUT in Ada County Proposed Zoning R-15 Lots(#and type;bldg/common) 1 lot Amenities N/A Physical Features(waterways, None known hazards,flood plain,hillside) Neighborhood meeting date;#of February 10,2020;9 attendees. attendees: Pagel Meridian City Council Meeting Agenda June 16,2020— Page 5 of 31 B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) No • Requires ACHD No Commission Action (yes/no) Access(Arterial/Collectors/State Existing access to Franklin Rd.will be closed;Access to Hwy/Local)(Existing and Proposed) proposed parking area will be off of collector street extension, W.Aviator St. Stub Street/Interconnectivity/Cross There will pedestrian connection between the proposed Access parking area and the school directly to the west;no vehicular connection beyond access to W.Aviator St. See staff analysis below for further information. Existing Road Network W.Franklin Road is built to its ultimate configuration. 5- travel lanes,bike lanes,curb,gutter and detached sidewalk. Existing Arterial Sidewalks/ There is existing detached sidewalk but no landscape buffer Buffers from the existing residence to Franklin Rd.A landscape buffer is required and shown on the landscape plans. C. Project Area Maps Future Land Use Map Aerial Map Legend IFEMed Legend MIL� 0 0 Project Location Project Location MU- Med�High Density General Residential Industrial nD Mixed Hk en sity- .ri Ern to m nt Residential ,: p Y e MU-Res Law Density Employment ` MU-Corn l - "&, _ Zoning Map Planned Development Map Page 2 — Meridian City Council Meeting Agenda June 16,2020- Page 6 of 31 Legend 20,LRI-8�q 0a Legend R 0 Project Location + Project Location �� , �� � K-1 T=77J EH ® L City Limits ' L R_1 Planned Parcels-E LC Rd ; LC2 RUT M1 R-40 C-C M-E TN-C III. APPLICANT INFORMATION A. Applicant/Representative: Paul Bierlein,Bouma USA—445 Pettis, Suite 201,Ada,MI 49301 B. Owner/Developer: Stephen Janoushek—4540 W. Franklin Road,Meridian,ID 83642 C. Contact: Bouma USA—445 Pettis, Suite 201,Ada,MI 49301 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper notification published 5/l/2020 5/29/2020 Radius notification mailed to properties within 300 feet 4/28/2020 5/26/2020 Public hearing notice sign posted 5/6/2020 Nextdoor posting 4/28/2020 5/27/2020 V. STAFF ANALYSIS The land proposed to be annexed is designated on the Comprehensive Plan Future Land Use Map (FLUM) as Medium High Density Residential(MHDR). This designation allows for a mix of dwelling types including townhouses,condominiums, and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high quality architectural design and materials and thoughtful Page 3 Meridian City Council Meeting Agenda June 16,2020— Page 7 of 31 site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and a project identity. The Applicant is requesting annexation with a zoning designation of R-15,which is an allowed zoning district under the MHDR future land use designation. This development is not proposed as a residential project but instead an extension of the COMPASS Charter School, defined as an Education Institution in our Unified Development Code(UDC). An Education Institution is a principally permitted use in the R-15 zoning district. There are no buildings proposed with this annexation and zoning, only a proposed parking lot for additional parking and a sports field for the students. The parking lot and additional 88 spaces is a requirement for the recently approved classroom expansion at the existing school site directly to the west of the subject site.A condition of approval in the approved CZC and Design Review for that building expansion was related to this annexation and the proposed parking lot(A-2020-0008). A legal description for the annexation area is included in Section VII.A of this staff report. Currently,the existing development agreement(DA)on site shows additional parking and a conceptual sports field on the parcel directly to the north of this site and across W.Aviator St. Since the original annexation and development of the COMPASS Charter School,the Applicant's desired location for the additional parking and sports field has changed. Citing potential safety issues of children and staff crossing W. Aviator and the costs of installing a signal from that northern parcel to the main school site,the Applicant has decided to move these development items to this subject site. Because this concept plan is not in line with the approved plan within the existing DA, a modification to that DA is required and any additional DA provisions are in Section VIII.A1 of this staff report. Staff believes that this new concept plan will offer better integration of the sports field into the existing school site and help eliminate the need of children to cross a street from the parking area to get to school. The proposed use of Education Institution requires a 25-foot land use buffer to residential uses, landscaped per the standards in UDC 11-3B-9. The submitted landscape plan shows compliance with this requirement along its eastern boundary except for the area directly abutting the proposed parking lot. In order to fit the required number of spaces in this area,the dimensions of the parking area push into the 25-foot buffer.Because of this,the Applicant is requesting a modification to the buffer size by City Council, only for this area abutting the parking lot. Staff supports this request as the submitted landscape plan shows a landscape buffer of at least 15 feet with landscaping. If this were to be labeled as only a parking lot instead of an Education Institution,UDC standards would only require a 5-foot landscape buffer. The Applicant's landscape plan shows extensive landscaping and a 6-foot vinyl privacy fence along the entire eastern boundary of the site, including that area along the parking lot. Staff finds the proposed landscaping to be greater than or equal to the required 25-foot buffer. VI. DECISION A. Staff: Staff recommends approval of the Applicant's request for annexation&zoning and a modification to their existing Development Agreement with the conditions of approval in Section VIII per the Findings in Section IX of this staff report. B. The Meridian Planning&Zoning Commission heard these items on May 21, 2020.At the public hearing,the Commission moved to recommend approval of the subject Annexation and Zoning requests. 1. Summary of Commission public hearing_ a. In favor: Paul Bierlein,Bouma USA—Applicant representative Page 4 Meridian City Council Meeting Agenda June 16,2020— Page 8 of 31 b. In opposition:None c. Commenting: Paul Bierlein, Bouma USA d. Written testimony: None e. Staff presenting application: Joseph Dodson f Other Staff commenting on application: Bill Parsons;Andrea Pogue 2. Key issue(s) testimony a. None 3. Key issues)of discussion by Commission: a. Applicant's request to modify condition within the staff report regarding future access to Franklin Road if subject parcel were to ever be subdivided. b. Applicability of condition of approval to construct the full street section for the extension of W. Aviator St. 4. Commission change(s)to Staff recommendation: a. Revise condition of approval VIII.A.4 to reflect relaxed language regarding access to Franklin Road. 5. Outstandingissue(s)ssue(s) for City Council: a. None Page 5 — Meridian City Council Meeting Agenda June 16,2020— Page 9 of 31 VII. EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map 1 FOB HMH LAN® SURVEYS engineering EXHIBIT"A" LEGAL DESCRIPTION ANNEXATION PARCEL A parcel of land within the Southwest Quarter of the Southwest Quarter of Section 10,Township 3 North,Range 1 West,Boise Meridian,Ada County,Idaho,being all that property granted under PERSONAL REPRESENTATIVES CORRECTION DEED Instrument No.108011815 together with existing Ada County Highway District Right-of-Way more particularly described as follows. COMMENCING at the Corner of Sections 9,10,15&16 the intersection of W.Franklin Road and N.Black Cat Road,from which the Quarter Corner to Sections 10 and 15 South 89°15'37"East,2640.52 feet; Thence along said line Section line common to Sections 10 and 15,South 89'15'37"East,908.47 feet to the POINT OF BEGINNING; Thence leaving said Section line,North 00'35'11"East,1087.87 feet to a found 1/2"Iron Pin with no cap,set plastic cap marked"rLSI PLS7612"; Thence North 89°15'44"West,205.90 feet to a found 5/8"Iron Pin with plastic cap marked"FLSI PL512646"; Thence South 00'36'41"West,1087.85 feet to the Section line common to said Sections 10 and 15; Thence along said Section line,South 89°15'37"East,206.37 feet to the POINT OF BEGINNING. Containing 224,249 square feet or 5.148 acres,more or less. Refer to the accompanying"Exhibit S Annexation Sketch". Any modification of this description shall render it void. This description represents a surveyed boundary of the land described above by Fox Land Surveys,Inc.A Record of Survey will be recorded with Ada County upon completion_ END OF DESCRIPTION Prepared by: Timothyl.Fox,PLS Senior Project Manager R,1PROJECTS120201S20009 PARADIGM1S20009-04 COMPASS CIITR EASTUMI DOCSMESCRLPTlONSMD009-04 ANNE 680 S.Progress Ave.,Suite##2B• Meridian,Idaho 83642•Tel:208-342-7957•Web:hmh-Ilc.com Equal Opportunity Employer Page 6 Meridian City Council Meeting Agenda June 16,2020— Page 10 of 31 EXHIBIT B ANNEXATION SKETCH 77 o 100 zaa SCALE: 1"=200` 205.90' 3 I i m OR � � m W I r o i U L[1 W(} io m ;n cn 0 o z� I I I Point of Beginning 9 10 _ 908.47' _ _ F 10 16-15 —S89°15'37"E 2640.62'— — W. FRANK_LIN ROAD Basis of Bearings- 15 ww PDYN S139°15'37"E 206.37' LEGEND N S TEce BOUNDARY — — — SECTION RECORD BOUNDARY a RN! RIGHT-DE-WAY 71EIDETAIL y'Z�zq O N O SURVEY MONUMENTS OF A CALCULATION POINT Tf�arHY I-kQ. FOX LAND SURVEYS S20009-N Sketah.dwg (208)342-7957 Page 7 Meridian City Council Meeting Agenda June 16,2020- Page 11 of 31 B. Existing Development Agreement Provisions 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owners and/or Developer shall develop the Property in accordance with the following special conditions: a. Development of this site shall substantially comply with the design standards listed in UDC 11-3A-19;the guidelines contained in the Architectural Standards Manual,the site plan and building elevations in Exhibit A of the Staff Report attached to Exhibit"B", Findings of Fact Conclusions of Law. b. All future development of the subject property shall comply with City of Meridian ordinances in effect at the time of development. c. Certificate of Zoning Compliance and Administrative Design Review applications are required to be submitted to the Planning Division for approval of all future buildings/uses on the site, prior to applying for a building pen-nit. d. The applicant steal/comply with the Education Institution standards set forth in UDC 1 l- 3A-14. e. Prior to submitting an application for a Certificate of Zoning Compliance,the applicant shall finalize a property boundary adjustment in order to consolidate the parcels into one parcel. f. All development within the 75-foot wide Williams pipeline easement shall adhere to the most current standards contained in the Williams Gas Pipeline Developers' Handbook. g. Access to the future collector roadway shall be approved as shown on the concept plan in Exhibit AA. All future access point to the collector roadway shall be governed by UDC 11-3A-3. Page 8 — Meridian City Council Meeting Agenda June 16,2020— Page 12 of 31 C. Concept Plan to replace existing(Development Agreement Modification) Q Ib gj iF — I I III II InII I4 L- }I f L pL C E nl 11 1 1 I _ C 1 � I — 5 m] . I Igo }IIIII I. El 9 �: �1 -9 l• II II m )tj I. ------'; .m a V MPASS EAST PARCEL USA ���Bouum C Page 9 Meridian City Council Meeting Agenda June 16,2020— Page 13 of 31 D. Landscape Plans UOU-9 A � D� �- Z p � z 1 I 1 c m c6� u x- C W o s� Amn¢ &1 7 m� a3� 'os i•:::::: '. a - �::::::::::. ::....:.: ::: s 4A16 � o f ................:..........:. j qm o eB ice uuwnueaunnRnmmRnaenrsms unwRrEn _ q_ '�c m a_ m m�,s rnr m:n., Fwonix Aoao �� Zb G ➢� r� � - —O Gl -:. fgg� - � on 'Z" z n,nn m 6 oy m i Page 10 — Meridian City Council Meeting Agenda June 16,2020— Page 14 of 31 E. Applicant Narrative Compass Charter School East Parcel-Project Narrative Compass Public Charter School is an established K-12 charter school in the City of Meridian. Compass began operating within the City of Meridian in 2005. Compass's initial facility, which currently houses their elementary students, is located on Cherry Lane between Ten Mile and Linder. In August of 2019, Compass moved the secondary(6-12)students to the current school building on the Black Cat Campus. The ownership contact for the property is: Compass Public Charter School Inc. 4667 W.Aviator Street Meridian, ID 83642 Phone: (208)888-5847 Contact: Kelly Trudeau Compass Charter Schools is seeking annexation of property located near the intersection of North Slack Cat Road and Aviation Street in the City of Meridian with a proposed zoning of R-15. The property consists of a single parcel which is located within the ADA CountyjurisdictionaI boundary and is contiguous to the City limits. This property will have an 8-inch water line within Aviator Street which will be extended across this parcel's northern frontage. An existing 12-inch water main and a 36-inch sewer line are in Franklin Road along the property frontage. In March 2020, Compass Public Charter School began constructing their next phase to house their elementary school and combine their campuses.The proposed expansion will build out the overall school site,as originally planned.At the time the original68,134 sf building was approved, 167 parking spaces were provided, 30 more than what was required by the ordinance in place at the time (1 space per 500 square feet of gross floor area).With the elementary school addition, the square footage of the building will total 101,377 sf,requiring 253 parking spaces(1 space per 400 square feet of gross floor area),which would require the addition of 86 spaces to the campus. The construction of the parking on this project will replace the Alternative of Compliance requirements granted as part of the Compass Expansion project(A-2020-0008). The original master plan which was included in the Development Agreement intended to provide additional parking on the property the school awns on the north side of Aviator Street.There were concerns with pedestrians crossing a public street (Aviator) to access the school site. This concern grows as development continues in the area and as Aviator gets extended to the east. Summary of ApplicationslReguests The Compass Charter School East Parcel site plan design will provide 88 parking spaces and future play fields on 5.148 acres.The applicant is requesting the following approvals- • Annexation/Zoning • Development Agreement Modification to reflect relocating the additional parking from the north parcel to this east parcel. • Request for a Council waiver to reduce the landscape buffer along east property line A pre-application meeting was held with the City of Meridian Planning and Development staff on February 6, 2020. A neighborhood meeting was held on March 10, 2020 at Compass Public Page 11 Meridian City Council Meeting Agenda June 16,2020— Page 15 of 31 Charter School,4667 W.Aviator Street, Meridian, IQ 83642. There was no opposition from the neighbors who attended. Annexation Compass Charter School is requesting the following parcel identified below be annexed into the City of Meridian. PROPERTY FOR ANNEXATION APPLICATION Parcel I Address Current Zone Pro used Zone S1210336403 14540 W. Franklin Road RUT R-15 Ada County Assessor = rrt r l—J lY NcR.e l I 1- - R'6SeaJvnY:c 51 , tl x J .�,. Legend P-W-(a-ODD-N.WO nnr srrR.Ra s: rn,.a p ■ Prws -� •S _ ctROPa ❑ r--Nw Y°"�� �'� �=,'. �1�`. ❑ cam. ��,-- b � � ❑ P.rres OA4 Mlles � Map Scale! 7,779AO ]IlO OW Development Agreement Modification As there has been a change in the Master Concept Plan to relocate the parking, it is necessary to revise the Development Agreement approved at City Council on August 16,2018,recorded at the Ada County Recorder's office on August 22, 2018 as Instrument No. 2018-079763. By developing this site immediately adjacentto their existing school,they can create a more cohesive campus-Accompanying this submittal is a revised Concept Plan that includes the existing school and proposed improvements. Page 12 Meridian City Council Meeting Agenda June 16,2020— Page 16 of 31 Reauest for a Council waiver The City of Meridian requires a 25-foot landscape buffer adjacent to residential uses according to their Unified Development Code. Given the narrowness of the parcel, the proposed parking lot geometry overlaps this landscape buffer.Compass Charter Schools is proposing to provide a 6- foot tall solid fence and landscaping along the east property which is an equal to or better than option. The ability to utilize a fencing selection rather than vegetation has been discussed with the property owner and they support this requested waiver. We are requesting a City Council waiver for a reduction landscape buffer along the proposed parking lot limits. Summary With continued growth of our campus,we look forward to working with the City of Meridian on this next step. We are respectfully asking for approval of this application for Annexation, and Development Agreement Modification and Council Waiver for Landscape Buffer Requirements. Page 13 Meridian City Council Meeting Agenda June 16,2020— Page 17 of 31 VIII. CITY/AGENCY COMMENTS A. PLANNING DIVISION 1. Within six(6)months of Council's approval of the Annexation Findings and prior to submittal of a certificate of zoning compliance(CZC),the owner shall sign and obtain Council approval of the amended development agreement that includes an updated development plan as shown in Section VII.0 and includes the following additional provisions: a. The applicant shall generally comply with the submitted concept plan and landscape plan attached as Exhibit VII. C and D. Any future development on the southern portion of this property shall require an amendment to this DA and be subdivided in accord with UDC I I-6B. b. If the southern parcel is developed,cross-access agreements will be required to the adjacent parcels to the east and west in accord with UDC 11-3A-3A(parcel numbers S1210336377 & 51210336450). c. Upon Council approval,the landscape buffer along the eastern property boundary abutting the proposed parking lot shall have a width of no less than 15-feet from the property line and be landscaped in accordance with UDC 11-313-9. 2. The Applicant shall extend W.Aviator St. to the eastern boundary of the subject site as a complete 36-foot street section with vertical curb,gutter, and-75-foot wide detached concrete sidewalk on both sides of the roadway. 3. The Applicant shall construct the required offset temporary turnaround at the terminus of W. Aviator St.with a minimum turning radius of 45-feet. 4. The Applicant shall close the existing driveway connections to W. Franklin Rd. with landscaping as depicted on the concept plan with the expansion of the parking lot and play fields as depieted on the proposed, ept plan; dire t lot aeeess t W Fr-a* 4i Rea ; and that future access from Franklin Road will be reviewed and approved with any future subdivision in accordance with UDC 11-3A-3. B. ADA COUNTY HIGHWAY DISTRICT(ACHD) https:llweblink.meridianciN.orelWebLinkIDocView.aspx?id=188561&dbid=O&repo=MeridianC hty C. CENTRAL DISTRICT HEALTH(CDH) https:llweblink.meridianciV.or lWebLink/Doc View.aspx?id=187421&dbid=0&roo=MeridianC hty D. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https:llweblink.meridianciV.orelWebLinkIDocView.aspx?id=187163&dbid=0&rgpo=MeridianC iv E. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https:llweblink.meridianciU.or,g/WebLink/Doc View.aspx?id=187151&dbid=0&r0o=MeridianC iv Page 14 — Meridian City Council Meeting Agenda June 16,2020— Page 18 of 31 IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall, at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; Commission finds annexation of the subject site with an R-I5 zoning designation is consistent with the Comprehensive Plan MHDR FL UM designation for this property(see Section V for more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; COMMISSIONfinds that a map amendment to the R-15 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2A-1 and the proposed use of Public Education Institution will contribute to an array of uses in a growing area of the City, consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; Commission finds that the proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. Staff recommends the Commission and Council consider any oral or written testimony that may be provided when determining this finding. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation(as applicable)is in the best interest of city. Commission finds the proposed annexation is in the best interest of the City. Page 15 — Meridian City Council Meeting Agenda June 16,2020— Page 19 of 31 E IDIAN --- IDAHO CITY COUNCIL REGULAR MEETING AGENDA Item Title: Future Meeting Topics Meeting Notes: