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2020-06-09 Work Session CITY COUNCIL WORK ,` 1D1A �- SESSION MINUTES�wl P City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 9, 2020 at 4:30 PM Virtual Meeting Information Online: https:Hus02web.zoom.us/j/85245866444 By phone: 1-346-248-7799 Webinar ID: 852 4586 6444 1. Roll-Call Attendance X Liz Strader Joe Borton _1.55 pm_Brad Hoaglun X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda — Adopted as Amended Item 3: Consent Agenda [Action Item] — Approved A. Approve Minutes of June 2, 2020 City Council Work Session B. Approve Minutes of June 2, 2020 City Council Regular Meeting C. Meridian High School Pedestrian Pathway Easement D. Ten Mile Crossing No. 4 Pedestrian Pathway Easement E. Turf Farm Subdivision No. 2 Pedestrian Pathway Easement F. Final Plat for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. G. Final Plat for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 1/2 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. H. Final Plat for Oaks North Subdivision No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. I. Final Plat for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Generally Located at 6060 W. McMillan Rd. J. Final Order for Warrick No. 2 (H-2020-0044) by Schultz Development, Located at 2445 E. Amity Rd. K. Final Order for Warrick No. 3 (H-2020-0045) by Schultz Development, Located at 2445 E. Amity Rd. L. Development Agreement for Allmon Subdivision (H-2019-0135) with TBC Land Holding (Owner) and Todd Campbell Construction, Inc. (Developer), Located at 5885 & 5875 N. Locust Grove Rd. (Parcels S0530142200 and S0530142050) M. Third Addendum to Development Agreement for ICCU at TM Creek MDA (H-2020-0016) with Brighton Land Holdings, LLC (Developer) and Idaho Central Credit Union (Owner), Located at 3152 W. Peak Cloud Ln. N. Memorandum of Agreement Between the City of Meridian and Meridian Development Corporation for Contribution to 2020 Concerts on Broadway O. Subrecipient Agreements for Community Development Block Grant Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding P. Approval of Purchase Order#20-0309 to Ferguson Enterprises for Fiscal Year 2020 New Development Water Meters and Meter Equipment for the Not-to-Exceed Amount of$335,559.00 Q. Resolution No. 20-2214: A Resolution Authorizing the Third Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date R. AP Invoices for Payment - 06/04/20 - $1,920.08 S. AP Invoices for Payment - 06/04/20 - $358,939.44 T. AP Invoices for Payment - 06/10/20 - $186,823.01 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5. Department / Commission Reports [Action Item] A. [Amended on to Agenda] Executive Session per Idaho Code 74- 206(c): To acquire an interest in real property not owned by a public agency, and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated as provided in chapter 1, title 74, Idaho Code In to Executive Session: 4:33 pm Out of Executive Session: 5:06 pm B. Public Works: Budget Amendment in the Amount of$3,051,214 for Land Acquisition at Wastewater Resource Recovery Facility (WRRF) - Approved C. Community Development: Fairview Avenue Roadway Widening and Access Update Meeting Adjourned at 5:50 pm Meridian City Council Work Session June 9, 2020. A Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, June 2, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Caleb Hood, Dale Bolthouse, Warren Stewart and Joe Bongiorno. Item 1: Roll-call Attendance: X Liz Strader Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Okay. Well, with that we will call this meeting to order. For the record it is Tuesday, June 9th at 4:31. We will begin this meeting with roll call attendance. Item 2: Adoption of Agenda Simison: Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: We are going to add -- and I would like some feedback from Chris or from whomever. We are going to add an Executive Session prior to Item 5-A. Are we going to move this Executive Session to -- where would you like me to move this exec -- what would you like to call it? Simison: Mr. Nary? Nary: Mr. Mayor, Members of the Council, I would suggest moving it as the first item for the Department Reports Action Items. So, I would make it the new 5-A-- Bernt: Okay. Just move everything down? Nary: Yes. Bernt: Okay. Perfect. With that said, I would like to add Item 5-A as Executive Session pursuant to Idaho Code 74-206 -- 1 can't read my handwriting. Is that (1)(c), (f) -- (c) and (f); is that correct? Meridian City Council Meeting Agenda June 16,2020— Page 5 of 223 Meridian City Council Work Session June 9,2020 Page 2 of 20 Nary: Yes. Bernt: All right. And, then, we will move the current 5-A and B to B and C. If that makes sense. With that I move that we adopt the agenda as amended. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I will second that. Simison: I have a motion -- Cavener: (c) and (f). Sorry. Right; Mr. Nary? (c) and (f)? Nary: Correct. Yes. Simison: I have a motion and a second -- and a second to amend the agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 3: Consent Agenda [Action Item] A. Approve Minutes of June 2, 2020 City Council Work Session B. Approve Minutes of June 2, 2020 City Council Regular Meeting C. Meridian High School Pedestrian Pathway Easement D. Ten Mile Crossing No. 4 Pedestrian Pathway Easement E. Turf Farm Subdivision No. 2 Pedestrian Pathway Easement F. Final Plat for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. G. Final Plat for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 1/2 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. H. Final Plat for Oaks North Subdivision No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. Meridian City Council Meeting Agenda June 16,2020— Page 6 of 223 Meridian City Council Work Session June 9,2020 Page 3 of 20 I. Final Plat for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Generally Located at 6060 W. McMillan Rd. J. Final Order for Warrick No. 2 (H-2020-0044) by Schultz Development, Located at 2445 E. Amity Rd. K. Final Order for Warrick No. 3 (H-2020-0045) by Schultz Development, Located at 2445 E. Amity Rd. L. Development Agreement for Allmon Subdivision (H-2019-0135) with TBC Land Holding (Owner) and Todd Campbell Construction, Inc. (Developer), Located at 5885 & 5875 N. Locust Grove Rd. (Parcels S0530142200 and S0530142050) M. Third Addendum to Development Agreement for ICCU at TM Creek MDA(H-2020-0016) with Brighton Land Holdings, LLC (Developer) and Idaho Central Credit Union (Owner), Located at 3152 W. Peak Cloud Ln. N. Memorandum of Agreement Between the City of Meridian and Meridian Development Corporation for Contribution to 2020 Concerts on Broadway O. Subrecipient Agreements for Community Development Block Grant Coronavirus Aid, Relief, and Economic Security (CARES) Act Funding P. Approval of Purchase Order#20-0309 to Ferguson Enterprises for Fiscal Year 2020 New Development Water Meters and Meter Equipment for the Not-to-Exceed Amount of $335,559.00 Q. Resolution No. 20-2214: A Resolution Authorizing the Third Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date R. AP Invoices for Payment - 06/04/20 - $1,920.08 S. AP Invoices for Payment - 06/04/20 - $358,939.44 T. AP Invoices for Payment - 06/10/20 - $186,823.01 Simison: Item 3 is the Consent Agenda. Meridian City Council Meeting Agenda June 16,2020— Page 7 of 223 Meridian City Council Work Session June 9,2020 Page 4 of 20 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and for the Clerk to attest. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I will second that. Simison: I have a motion and a second to approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 4: Items Moved From the Consent Agenda [Action Item] Simison: There were no items moved to No. 4 on the agenda. Item 5: Department / Commission Reports [Action Items] A. [Amended on to Agenda] Executive Session per Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency, and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated as provided in chapter 1, title 74, Idaho Code Simison: So, with that we will move to Item 5-A, Executive Session. Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we move -- we go into Executive Session pursuant to Idaho Code 74- 206 (c) and (f). Cavener: Second, Mr. Mayor. Sorry. Simison: I have a motion and a second to adjourn into Executive Session. Is there any discussion on the motion? If not, the clerk will call the roll. Meridian City Council Meeting Agenda June 16,2020— Page 8 of 223 Meridian City Council Work Session June 9,2020 Page 5 of 20 Roll call: Bernt, aye; Borton, absent; Cavener, yea; Hoaglun, absent; Strader, yea; Perreault, yea. Simison: All ayes. MOTION CARRIED: FOUR AYES. TWO ABSENT. Simison: We will adjourn into Executive Session. EXECUTIVE SESSION: (4:34 p.m. to 5:06 p.m.) Simison: We now have four people, so, Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Excuse me. I move that we come out of Executive Session. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second the motion. Simison: I have a motion and a second to come out of Executive Session. Discussion on the motion? If not, all those in favor signify by saying aye. All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. A. Public Works: Budget Amendment in the Amount of $3,051,214 for Land Acquisition at Wastewater Resource Recovery Facility (WRRF) Simison: So, Item 5-13 is from our Public Works Department, a budget amendment in the amount of 3,051,214 dollars. I will turn this over to -- I don't know if it's Dale or Warren. I'm going with Dale, since he's unmuted. Bolthouse: Yeah. Simison: Mr. Bolthouse. Bolthouse: Good evening, Council. Thank you for the opportunity to present this amendment to you. As you are aware over the last several years Public Works has been opportunistically looking at property surrounding the wastewater treatment facility Meridian City Council Meeting Agenda June 16,2020— Page 9 of 223 Meridian City Council Work Session June 9,2020 Page 6 of 20 commonly known as the Wastewater Resource Recovery Facility or WRRF and we have gone after a couple of different opportunities and have been unsuccessful as development continues to apply pressure to the property around there and things. So, we have before us an opportunity to purchase contiguous property. It's a 40 acre parcel to the north of our facility. That really represents the opportunity to support long-term growth of the wastewater facility. Presents an opportunity to gain secondary access to the current future facilities, as well as give us the opportunity to control some of the property around the wastewater treatment facility as -- as development continues to encroach from all angles. You have previously approved -- or Council had previously approved some funding for the opportunity and we are seeking the balance of the property. We have completed our due diligence and have uncovered no issues of concern. Surveys have been completed, environmental assessments have been completed, and we are prepared to proceed with the acquisition of this property and would seek your approval in supporting that acquisition and I would be happy to stand for any questions. Simison: Thank you, Mr. Bolthouse. Council, any questions? Okay. If not, do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Because it's in the long term best interest of the city to acquire this land co- located next to our existing facilities, I move that we approve Item 5-B, the budget amendment, in the amount of 30,051,214 dollars for land acquisition at the Wastewater Resource Recovery Facility. Hoaglun: Second. Simison: I have a motion and a second to approve the budget amendment. Is there discussion on the motion? If not, I will ask the clerk to call the roll. Roll call: Bernt, yea; Borton, absent; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. The amendment is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Thank you very much, Dale, Warren, for all your work on getting this to this point. Bolthouse: Thank you. Meridian City Council Meeting Agenda June 16,2020— Page 10 of 223 Meridian City Council Work Session June 9,2020 Page 7 of 20 B. Community Development: Fairview Avenue Roadway Widening and Access Update Simison: Okay. Item 5-C is an update discussion, information from our Community Development Department. I'm going to turn this over to Mr. Hood to start us off in this discussion with ACHD. Hood: Thank you, Mr. Mayor, Members of Council. Chris, if you could give me control. There we go. It says disabled participant screen sharing. There we go. Can you all see that okay? Bernt: Yes, sir. Hood: All right. So, again, Mr. Mayor, Members of Council, Caleb Hood here presenting an update on a project I have been a part of for the last few months, a part of the project team at ACHD. They have asked me to share with you the status of that project. There is actually two projects here and I will talk about that in a second, including the concept design and next steps. Initially this project was just the intersection at Fairview and Locust Grove and as we got into looking at that project, for those of you familiar with the stretch that goes from Locust Grove towards Eagle, there is already portions of three lanes in each direction and so they really saw an opportunity to expand the scope of work from just the intersection to do the roadway widening all the way back to Eagle Road and take care of both of those kind of concurrently. So, this -- this project has ballooned, if you will, or, again, changed in scope just over the last few months from an intersection project to an intersection project and roadway widening project to seven lanes and I will have a slide that will show that, too. Justin Lucas is on the call, so if you have any questions he is representing ACHD. Brian McCarthy is actually the project manager at ACHD, so most of the slides and exhibits you are going to see tonight are put together from him or most of this presentation is from him. I have done some slight modifications, but, essentially, it's a presentation he gave to the ACHD commission on May 20th. I would also just note before I get into the heart of the discussion here, that I have discussed this project twice with our Transportation Commission and they don't really have any concerns with the direction this is heading, at least at the concept stage. So, just wanted to provide you that information as well. All right. So, I mentioned really two projects being designed concurrently. I mentioned I think, too, that Fairview Avenue is going to be seven lanes, then, between Locust Grove and Eagle Road and, again, I have got an exhibit here, but for those of you that know, there is a merge lane if you are heading westbound after you cross Eagle Road -- there is already three lanes there and you merge just before you get to Hickory, so that -- a lot of that will be retained. They will widen the intersection through Hickory and make it three lanes each direction with a channelized center turn lane and medians and, again, I got an exhibit that will --that will show you that a little bit better here in a minute. Curb, gutter, sidewalk, buffered bike lanes, street lighting and, then, U-turns, and three-quarter access points and, again, I will -- I will walk you through the corridor here in a second. So, that project is actually very high on the city's priority project list. That's -- that's our number four priority project and, then, the one that was added -- again opportunistically -- is to widen that intersection at Fairview and Locust Grove. So, the Meridian City Council Meeting Agenda June 16,2020— Page 11 of 223 Meridian City Council Work Session June 9,2020 Page 8 of 20 Fairview legs -- so, the east and west legs of that intersection will actually be nine lanes wide and I will show you that here in a second and, then, seven lanes on the north and south legs on Locust Grove, again, curb, gutter, sidewalk, buffered bike lanes. Pedestrian refuge islands on Fairview. Because Fairview is so wide, nine lanes wide, each lane being roughly 11 or 12 feet wide, they are putting a pedestrian refuge basically midway for pedestrians, so that they cross in two stages. Cross halfway and, then, cross the next halfway. If you didn't do something like that it would be like a 45 or 50 second delay to get a pedestrian all the way across the roadway. So, they are -- it's being designed with that -- with refuge islands on -- again on the Fairview sides if you are on Locust Grove crossing Fairview and there are some right-in, right-out driveways and, again, I will walk you through that. This was not as high on the city's priority project list. It's number 34. So, I just wanted to have you have -- share that background information with you. And, then, again, they are currently at the concept design phase and I have got a slide at the end that talks about next steps, but that's roughly 30 percent designed. So, what we are going to talk about -- they are still -- you know, this is a first draft, if you will. So, nothing necessarily set in stone, but there has been work done, there has been crash analysis, traffic analysis done and this is where they think the project is heading. So, let's start. I'm going to go from west to east. So, the far west -- west edge of the project is near Stonehenge Way, Jericho Road. There is a drop lane on Jericho, so through the intersection it will be, again, three lanes in each direction. If you are westbound and you stay in that far north -- north lane it will drop at Jericho. You have to turn right at Jericho. It won't continue through that intersection. Just a couple of other things to note. And, please, stop me if you see anything that looks odd or you want it explained. Black is asphalt. So, you can kind of see this. And, then, the concrete intersection. So, if you see gray like that, that's concrete. This will be asphalt. The yellow largely is paint, although in this situation that -- if you can see my pointer, there is actually a raised concrete media in there. So, there -- it's paved, but there is also -- and, then, curbing is red and striping is yellow. So, if you see red that's a physical barrier or a curbing and yellow is -- is paint for the most part. And so we can look at that a little bit more. I do want to focus on Stonehenge just for a second. That is actually a full access point. So, Stonehenge you can turn -- if you are, again,westbound let's say on --on Fairview Avenue you could turn left or southbound onto Stonehenge Way. There is quite a few residents that are back in here and even some of the businesses here that this is a fairly major access point. There has been discussion about does that -- should this be a full access point or not. Right now it is designed as a full access point. The other thing they are talking about at the highway district is prohibiting pedestrians from crossing. So in Idaho this is a legal crosswalk here. Any intersection is a legal cross -- unmarked crosswalk, unless posted otherwise. So, ACHD is talking -- is it a good idea to have pedestrians crossing particularly on the east side of that intersection, because they are crossing so many lanes of traffic. So, potentially they won't have them cross on the east side, maybe just signage across on the west side, because you have got a little bit less of a -- an area to cross there. But, anyways, I just wanted to call that to your attention a little bit. There are changes to the -- the existing Dutch Brothers, Goodwill complex driveway. This will go to a right-in, right-out. Same with the Crunch Fitness access. You can see, again, that center median will be extended and you will only be able to turn right-in, right-out of these accesses and that's true for the other accesses as you get closer to the intersection Meridian City Council Meeting Agenda June 16,2020— Page 12 of 223 Meridian City Council Work Session June 9,2020 Page 9 of 20 and even through the intersection. I wasn't planning on really highlighting anything on the north or south legs here. I'm not quite sure what -- what's going to end up happening with Wilson. There is some traffic here. That serves as kind of a backage road to D&B. There is quite a bit of traffic that uses this and over time I think Wilson, once it gets punched through to Webb -- and I will show you Webb if you are not familiar with that. It's a new road in Meridian. Will get even more use. This is a -- this is my commute home a lot of nights. This is a scary intersection sometimes. This backs up -- you get the dual lefts onto westbound Fairview stacking sometimes and you do get --there is some conflict points here with both people turning onto Wilson and trying to turn out of Wilson especially. But anyway. So, right now it's a full access point. I'm going to keep moving on. This access at McDonald's and Keybank is already right-in-out, so no real change there and kind of same for the first access on McDonald's, but D&B today you can actually turn left into their first or western most driveway. Again, that will be restricted to just a right-in, right-out. I'm also going to tie that in with the conversation here that goes in between the Fred -- Fred Meyer fuel facility, Sa-Wad-Dee, Subway. There is a laundromat in here as well. This driveway -- there is a lot of crashes here. It's one of our high crash locations and so ACHD is proposing to make that a right-in, right-out access as well. From there or Avest back you will see these three-quarter movements. So, three-quarter moment is I can -- now, I'm going to go the other way, I'm a motorist traveling eastbound. I can turn across traffic to get onto Avest, but if I'm coming out of Avest and trying to get onto Fairview I can only make a right turn. So, that three-quarter turn is a left-in, but no left out and that's pretty common as you will see through the rest of this corridor. Again, looking at these drivers you can't turn left out across Fairview to merge into traffic, because you are crossing, you know, four and sometimes five and six lanes if you are actually trying to cross and, then, go a different direction. So, any questions thus far? That's kind of a lay of the land here. This is pretty standard, but there are some business impacts, obviously, to, you know, the existing condition as far as -- as far as access goes. But I want to just pause before I move to the next segment. Cavener: Mr. Mayor? Hoaglun: Mr. Mayor? Simison: Councilman Cavener, I believe. Cavener: Thanks, Mr. Mayor. Caleb, to that point -- and maybe it's -- now is a good time for either you or Justin to kind of chime in. I am curious about what level of engagement and collaboration we have had through this process with the area businesses and maybe sharing what education has been provided to them and any feedback that we have gleaned. Hood: Yeah. Good question. I was going to touch on that a little bit more at the end, but we can certainly do that now. So, there is -- later this week, so on Thursday ACHD is going to put a lot of the same information up online. With COVID they are not doing a -- an in-person open house, but it's my understanding that they have been reaching out one on one to businesses and making contact. I just got an e-mail actually today from the Meridian City Council Meeting Agenda June 16,2020— Page 13 of 223 Meridian City Council Work Session June 9,2020 Page 10 of 20 project manager. I will just read you a couple of blurbs from what he told me. He said we have reached out to many of the businesses already and have done a handful of one on one meetings already. So far it seems most businesses understand the need for the project and at least through the conversation it doesn't appear there are any -- there are anyone strongly against it right now. We are asking the businesses to still submit comments formally through the open house as well. So, on the 11th, again, there will be an online open house and it's not a, you know, login between 3:00 and 6:00 of an open house, it will be open online to review and comment. I'm not quite sure how long they are leaving that open. I don't have that in my notes. I will also just mention in my answer I have talked to Sean with the Chamber and I wasn't able to attend last Thursday because I was at a -- doing that walk audit. But last Thursday at noon. ACHD did attend the Chamber economic development subcommittee -- I think that's the right name of that -- that group -- and presented and answered questions and, again, didn't get a whole lot of feedback is my understanding from that meeting. So, ACHD is reaching out. Again, they have reached out to the city and that's one of the main reasons I'm here with you is you may get calls from businesses, so I wanted to make sure everyone on Council understands at least where the project is at and next steps to move forward. So, yes, the city's been sort of passive in our involvement with the business outreach and ACHD is really taking the lead, but we are trying to help get the word out, too, and -- and address any concerns there may be from businesses or other property owners along the corridor. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks. I think it would be interesting for me to understand with these types of really an informational update, you know, do we have the ability to influence the outcome in terms of what ACHD will do? And I guess what I'm trying to figure out is what direction do you need from Council, if any, or if it's purely informational -- Hood: Yeah. Strader: -- does it make sense for our Transportation Committee to formally approve these, similar to how we have a Planning and Zoning Commission approval for things? Is that even possible? And, then, just, finally, is there an expert that looks at the safe routes to schools and the pedestrian aspects of these projects? Hood: Yeah, let me -- Simison: Caleb, let me take the first part and, then, you can take the second part. Hood: Okay. Simison: I mean we can successfully influence as much as our relationships are strong with our partners at ACHD and we can do that formally through a letter or informally through other conversations. You know, ultimately it will be their decision on what they Meridian City Council Meeting Agenda June 16,2020— Page 14 of 223 Meridian City Council Work Session June 9,2020 Page 11 of 20 do. So, that's -- that's the short answer to the first part. I will let Caleb speak to the second part about who all looks at what aspects. Hood: And, first, Mr. Mayor, Council Woman Strader, I want to just apologize for maybe not putting that-- this isn't just an update, it is seek -- seeking feedback. They do want to hear from the city. So, if you have any comments about what I'm walking through, like the Mayor just said, you know, they may or may not change anything, but if you have concerns, please, share that with me and I can pass that along either through a formal letter, if that's what you would like to do, or just -- you know, I can just verbally tell them or put it in an e-mail. So, yeah, they definitely want our input on this at any stage. So, again, if you have concerns about a certain driveway or the pedestrian design and I actually have one I want to call to your attention here in a minute and would request that we send a semi-formal letter to ACHD or a memo requesting some consideration here. So, I'm sorry I didn't kind of set that foundational. This isn't just an update. Please provide that -- you know, ask questions, provide feedback as you have it. Your other question, so -- two other questions regarding the Transportation Commission action. They are not empowered to take any action currently. They are a recommending advisory board to you. And, again, I talked to them and they didn't have an official recommendation or require that you -- you know, request that you make any official -- take any official action on this. Excuse me. Your last question, then, about an expert reviewing safe routes to schools and other things. Yes, they have multiple subject matter experts. This one, as far as safe routes, I did -- that actually didn't come up, but pedestrian and bicycle flow is certainly looked at and I know school boundaries are looked at as well. There is not an expectation that an elementary school age kid, for instance, crosses either one of these roadways, so that really doesn't come into play very much in this situation. But, yes, they do -- they do look at that and have experts -- professionals that -- that are looking for those things. Strader: Mr. Mayor, a quick follow up. Simison: Yes, Council Woman Strader. Strader: Thanks. Yeah. I guess where I'm coming from is actually just out of a place of, you know, I -- I am not an expert at all on transportation and I guess what I'm kind of getting at -- maybe it's something for a future topic, but, you know, if there was a more formal sort of assessment from our transportation committee, even if it was a recommendation, but something a little more formal where they could point out things to consider or concerns and we can follow up with them, I would appreciate that type of expertise if we are really looking to give formal feedback on something. That's all. Hood: So, Mr. Mayor, I will, again, just start off by apologizing that this isn't formal. They didn't have anything or maybe it would be a little more formal. I would have put in my memo that, hey, the commission really is concerned about crashes at this location and thinks we should do X. Here it is more -- they have reviewed it and -- and don't really have a -- again, a formal recommendation. But there are times that that does occur. So, Meridian City Council Meeting Agenda June 16,2020— Page 15 of 223 Meridian City Council Work Session June 9,2020 Page 12 of 20 1 think we have a process, but I'm willing to sit down with you and we can walk through that a little bit more and if you want to formalize that more or whatever I'm open to change. Strader: Yeah. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mr. Mayor, if possible I would like to maybe just provide a little bit more background for Council Member Strader, because I think your questions are -- are really on point in this -- in line so much with where the Transportation Commission wants to go, but to Caleb's point, I think the Commission on -- on I think two separate occasions discussed this and asked I think a lot of questions similar to some questions that we are kind of asking here tonight and Caleb did a greatjob of I think addressing those concerns, which is probably why you are not seeing a lot of other formal recommendations. I mean their discussion was really around thank you for this information. There is not opposition. There aren't any requested or suggested changes. They were pleased I think with -- with what was presented to them. Strader: Thank you. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Before we move from this intersection just a couple of questions for Caleb. Caleb, over behind Dutch Bros, the various businesses, Stonehenge Way, I know that's a parking lot in front of the various businesses. I can't tell if that parking lot has access to Stonehenge Way. Hood: Uh-huh. Hoaglun: Right. Yes. Right there. Hood: Uh-huh. Yes, sir, they do. Hoaglun: Okay. So, it's likely we will see some folks come out to be -- make a left turn back onto Fairview, so just something to be aware of. The other thing -- I don't want to assume, but I'm assuming the raised medians that we see, they are firetruck and police car friendly in terms of -- it's not a straight 90 degree curb to street, but an angled curb that allows them -- if they need to crossover? Hood: Mr. Mayor, Councilman Hoaglun, yeah, I actually haven't asked that question, but typical design -- and Justin can correct me if I'm wrong -- is a mountable curb -- rolled Meridian City Council Meeting Agenda June 16,2020— Page 16 of 223 Meridian City Council Work Session June 9,2020 Page 13 of 20 mountable curb center median. So, I just made a note. I will just verify that. But I assume that -- that they can be mounted. Hoaglun: And, Mr. Mayor, Caleb, I assumed that as well, but I wasn't sure, so thanks for checking. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Just a couple questions. Don't know if Caleb or Justin want to answer, but could you give us some background on how this came to be? It sounds like it wasn't in the five year-- integrated five year plan. So, how this came to now be a priority on ACHD's part. I'm glad that it's in our top five. So, I want to -- I want a little background on that and, then, secondly, I have noticed a lot more of these limited access and safety measures being put in at -- at a lot of the newer intersections in the city, but I have noticed that they cause a lot of bad behavior, too, so people are flipping around doing U-turns, driving into people's driveways to turn around, you know, going down side streets that normally wouldn't get traffic, et cetera, and I'm curious if-- if-- Justin could -- could share on if that's creating other -- other accidents that -- you know, other issues. So, I just see a lot of -- kind of a lot of bad behavior going on, people being impatient and not wanting to go a quarter mile down the street to get around a median or something like that. Hood: So, Mr. Mayor, I will -- I will maybe tackle the first part and, then, yeah, you directed the second one to Justin, so I will let him -- I want to be clear. Again, the intersection was actually in -- in the program. It's the next -- it's the mile widening back towards Eagle Road. So, basically, this slide has been a top priority project not only for the city, but for ACHD. It has some issues with, again, safety, with congestion, so it checks a lot of the cost benefit boxes when you look at it from an ACHD perspective. The other mile wasn't -- it's in the CIP, so it's in the longer range plan, but, again, the staff looked at it and said we -- we should be opportunistic in this and not just stop basically at Avest where it's already widened to seven lanes, if we did some -- it's more than just slight tweaking. But if we -- if we improve these other kind of pieces in between, boy, we could get seven lanes out of this whole thing. So, I just wanted to clarify that, that this intersection has been -- it's -- it's progressing kind of as scheduled. It's the mile segment widening that really wasn't -- that's been accelerated and I will pass the baton to Justin. Perreault: Thank you. Lucas: Yeah. Mr. Mayor, Members of the Council, first off can you hear me? Just want to verify. Cavener: Yep. Lucas: Great. Yeah. Caleb's answer on that was -- was perfect. Yeah, we have been working on this intersection and it has been in the integrated five year work plan for a long Meridian City Council Meeting Agenda June 16,2020— Page 17 of 223 Meridian City Council Work Session June 9,2020 Page 14 of 20 time and it has been a long standing priority for the city. The -- the medians, they can be, you know, controversial and there is, you know, different issues associated with those. Here we are actually using what we are calling these channelized turn lanes where the turn lanes are still functioning, we are not closing off, you know, all of the accesses, we are allowing most of the access, except for the left out to continue, and the left out is the -- you know, kind of the most dangerous movement that can occur out of these -- out of these driveways. Now, does that change the travel pattern around this area? Certainly, you know, you are going to have more people trying to find their way back to Locust Grove or Fairview potentially making U-turns and all the intersections will be -- accommodate U- turns. In many parts of the country the U-turn is a very standard movement. Here in Idaho we are getting used to that. So, I can't perfectly answer your question. With any design, you know, there is -- there is pros and cons and we carefully look at the safety associated with the design elements and that's why we go out to the public and talk to the businesses and get as much information as we can to try and make the access points as safe and functional as possible. Simison: Thank you, Justin. Hood: All right. Ready to move on to the next slide then? Simison: Yeah, Mr. Hood, if you could move on and talk about this next opportunistic -- and I love your use of that word and just remember that from our meeting yesterday. We do things that are opportunistic, not necessarily that are in our plan immediately. Hood: Yes. I do -- before I go to the next one, I do want to just call out that center refuge island on either leg. So, I mentioned that kind of in my opening remarks. So, there is a little pedestrian refuge area on either side, again, for the staging of pedestrians to make that two stage crossing, so -- okay. On to the next segment. And I have actually got the next three quarters of a mile or so broken into two different slides zoomed in a little bit, so we -- so we can actually make it out a little bit more and I would encourage you just as I kick this off to -- if you haven't been in this part of town you should probably go check it out, because Webb -- there is a lot of stuff happening down Webb towards Pine, so that roundabout that we have had for several years now, there is development happening in that Pine 43 project and there is hundreds of units that are coming online and commercial that's coming in here. So, Webb at some time in the near future will -- will be a fairly major roadway. Councilman Cavener and Perreault were -- both participated this last week in a walkabout of Meridian and this is one of the areas we actually audited. You can see from this diagram this is actually a part of the city's pathway network. So, we have got an extra wide sidewalk, multi-use pathway on one side of Webb right now and this is -- I cued it up earlier a little bit -- one of the things that -- that I would like to maybe ask ACHD to consider a little bit more is a pedestrian crossing here at Webb. It sounds scary; right? A seven lane roadway. I'm not excited about crossing that. But if I'm living just off screen here in some of the multi-family that's going up and even single family and all that -- all that there, there is -- there is places I want to go and I'm not likely to go back a third of a mile in either direction to cross at -- at either Locust Grove or at Hickory. So, a -- they don't call them HAWK signals anymore, but a HAWK signal type of treatment here may Meridian City Council Meeting Agenda June 16,2020— Page 18 of 223 Meridian City Council Work Session June 9,2020 Page 15 of 20 be appropriate, because, again, it's an attractive nuisance essentially. You are -- you are just placing out of access there these places that I may want to go and Fred Meyers is just off your map here, too. I just can't envision many, if any, people going out of direction a thousand, 1,200 feet, to get to these places. They are going to take some chances and cross here. So, anyways, that's -- we can talk about that some more, but that would be my -- one of my requests on this project is to have ACHD really consider putting in a pedestrian protected signal at this location. Simison: Hey, Caleb? Hood: Yeah. Simison: One of the things that we have noticed at City Hall is that at intersections pedestrian movements don't really seem to work great because of multiple reasons. Is there a reason why you would -- you or ACHD would do that versus an actual light? Is the light just not in vogue at this distance? Hood: No. So -- good question, Mr. Mayor. The real -- the issue is -- and I will just point out without getting into all the history, the Pine 43 developer wanted a signal here back in the day. ACHD said it doesn't meet warrants. That may sound familiar. We have heard that before, especially with the signal out here even at Broadway and Meridian Road, and -- and the reason it doesn't is because these businesses aren't that busy; right? I mean compared to Fairview 30 some thousand cars a day, this isn't there. And even Webb, even though I called it a major roadway collector, it's still not -- now, if there were another Webb leg this way, yeah, I think it would meet the warrants for a signal, but because of this north leg basically being a driveway and a pretty low volume commercial traffic, it's not going to meet those warrants. So, we could simply request a signal and not be specific about pedestrian, but that's really my main concern or request would be about pedestrian traffic. So, yeah, that's --that's why. The warrants on the north leg have never been modeled to be -- to warrant a full -- a full signal here. Simison: I guess my bigger thing is a pedestrian crossing at these places where people will use it as a signal to try to get out, I don't know if that would be the case here or not, because you can't do a left-hand turn movement, but just the concerns -- I think we have showcased why HAWKs at intersections are not the best. Hood: And, Mr. Mayor, just to follow up a little bit on that, they wouldn't actually put it right in the throat of the intersection, it would be offset and they would have to, obviously, change some of the decel lanes for -- for those left movements and into the site, but -- but generally at this intersection. Simison: Okay. Hood: And it would most likely even have a pedestrian refuge; right? You wouldn't expect a pedestrian to cross all seven lanes at the same time. It would have a refuge area where, Meridian City Council Meeting Agenda June 16,2020— Page 19 of 223 Meridian City Council Work Session June 9,2020 Page 16 of 20 again, at two stage crossing. We don't need to design it now, but, yeah, it wouldn't be right at the intersection. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: And may I add -- so, Caleb did a great job presenting that. The consultants that were there that were taking us through this and showing us just -- just really giving us eyes to see what they see, they -- we had some discussion about, obviously, ACHD will do the design, but we had some discussion about what type of crossing would work well and they really pointed out to us how significant -- how significantly important this particular intersection is for pedestrian crossing, because there really is no other pedestrian -- there is all driveways to the east and west, there is no other street where they could cross, unless they go all the way down to Locust Grove. But what I wanted to say is that on the north side of Fairview there there is -- there are several -- there are several eating areas and several businesses that don't exist and won't exist at all to the south side. So, they can't -- the residents would not be able to go south on Webb and get out to Pine or get out to anywhere else where there is places to -- to eat and recreate. That north side is really where all of that is for -- for those residents to access in the Pine 43 development. Hood: So, I'm going to just continue on and I don't have much more in this segment, just, again, the -- the channelization of that center median to look at left-in, no left-out driveways for the remainder of the corridor until we get up to the -- the Hickory Way intersection. So, unless there is any other questions or comments on this segment, I think I'm going to go to the next slide. So, that match line I -- I included this to kind of show the intersection of Hickory. We kind of went -- went there before. So, again, I mentioned before most of this westbound lane already exists. There will be some widening through the Hickory Way intersection. So, this intersection will have to be rebuilt. You also have -- there is a lane today, right, you can get in and there is three lanes through Hickory Way, but the north side of this intersection will have to be rebuilt to accommodate the -- the additional lane westbound. The only thing really I think on this slide I want to call to your attention is this driveway between Great Floors and Snake River Yamaha. So, this is -- has been for the last -- boy, time flies. So, I don't actually remember when ITD through CenterCal put the center medians in Eagle Road, but ever since that time they also put the center median in Fairview here and so this driveway -- I have seen cars -- in fact, I have done it. Been at some of these businesses here -- will drive through the driveway here, so I can make a left out, because this is the only driveway between Hickory and Eagle that you can turn left. So, instead of turning right and making a U-turn through this intersection, you get a lot of traffic -- in fact, Snake River was not real happy when that first happened, they saw a huge amount of traffic through their parking lot and they were putting up cones and bikes and all kinds of stuff to try to -- so, it's not being fully restricted, but at least in the concept they are showing, again, that same left-in, but no left-out. So, that's important and -- and kind of to Councilman Hoaglun's question before, there is connectivity through to Hickory, so if you wanted to get out to this intersection you could Meridian City Council Meeting Agenda June 16,2020— Page 20 of 223 Meridian City Council Work Session June 9,2020 Page 17 of 20 make that maneuver. But, again, potentially, you know, just, honestly, if I'm at Red Robin say, I'm probably not going out to Eagle Road, because I can only go southbound. If I want to go, you know, back to the west I'm probably going all the way through here and coming out to Hickory to -- just so -- just to point that out. We have good cross-access there. I don't see anybody cutting through there, but those businesses, right, are going to see that traffic, which is kind of how it's intended, although you do have back out parking on a lot of these. So, without belaboring that too much I just wanted to -- that's mainly the change here is, again, some roadway improvements, Hickory Way, and, then, the further restriction on this driveway from a full driveway and the main reason for that is you got this dedicated left, then, into the turn bay at Hickory, so you don't want people to -- you know, turning left out of this driveway potentially smacking somebody. There is nowhere to merge; right? You would have to get all the way over into a through lane. So, anyways, I think with that, Mr. Mayor, here is the -- kind of the schedule and the next steps. I mentioned that open house. It will open up online later this week, so these similar exhibits and more -- there is crash data, there is volume to capacity information, there is a lot more I imagine that -- that ACHD will put on that website and, then, any -- any feedback you want to share with me I can share with the project manager and they will share with the ACHD commission what they hear both from the city, from other stakeholders on July 22nd, refine the design. A second open house -- and I guess I want to pause there just for a second. Who knows what the world will look like in a few months, but September they are planning on doing another online open house and I guess I just wanted to make that clear with everybody, you know, typically there is an opportunity to meet and there is -- they have been doing one-on-one meetings it sounds like and probably will continue to do that, but there is typically a physical, you know, show up at ACHD or a local church or school or something and we can talk to you across the table and look at a roll plot and explain it to you type of open house. That is not the current plan with -- with this project. So, I just wanted to call that to your attention. And you can see the rest of the schedule to buy the right of way and, then, construction in -- in 2023. So, with that I know we are about a quarter to 6:00, so, Mr. Mayor, I apologize for going a little long, but I will stand for any questions or feedback you want to share. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: So, Caleb, there are not any -- any improvements or changes being made to the Fairview and Eagle intersection as part of this; is that right? Hood: Correct. Mr. Mayor, Council Woman Perreault, correct. All those improvements currently exist. Again, there will be a cut line somewhere in here that they will add that -- that third lane here. There is some ramp improvements I think kind of back through here. There is a -- there is not a pedestrian ramp if memory serves, but largely no improvements, you know, kind of east of -- of what was done when that center median was put in five years ago, whenever that was. Perreault: And there are no pedestrian islands in the Fairview-Eagle intersection; is that right? Meridian City Council Meeting Agenda June 16,2020— Page 21 of 223 Meridian City Council Work Session June 9,2020 Page 18 of 20 Hood: Yeah. Those -- those refuge islands we talked about at the other intersection -- correct. There are no -- there -- there isn't that same situation on any of the legs. Perreault: Thank you. Simison: Council, any additional questions or comments or thoughts on official city response to this issue? And I can --we can, obviously, ask you to think about it and come back in a week or two to see if there is anymore thoughts or actions. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I think that would be okay. I would -- I would be supportive of that. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I don't know that I will be able to attend the open house, but I -- I hope that they record it, because I really like to hear from the business community and just get familiar with the concerns or questions that they have. So, maybe the other Council Members would like to do the same if -- if they do record it. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: This is just me, I thought that the suggestions were good, like Caleb mentioned, and I guess maybe at some point in the future as the Transportation Commission rethinks -- or thinks through how -- the role they want to play, maybe for them to use this as an example of-- if they want to more formally recommend things to us or if they want to kind of keep it less formal with conversations or sort of how they want to proceed, that might be something for us to all think about, too. Hood: Mr. Mayor, can I -- I'm sorry, I know I had my chance. I do want to clarify, because I don't want to put words in their mouth. The pedestrian crossing at Webb is not from the commission. That is from our recent -- you know, again, we had that walk audit. That has not been vetted through the commission. So, I -- honestly, I don't know if they would agree with my recommendation or not. I have not vetted that through them. I just wanted to make that clear. Simison: Yeah. And if I could add, I think I have had enough conversations with them recently to know that -- that they have a voice and if they want to make that voice heard that that's their role. We have three transportation engineers who are on that group Meridian City Council Meeting Agenda June 16,2020— Page 22 of 223 Meridian City Council Work Session June 9,2020 Page 19 of 20 specifically. I can't say that all three of them heard the presentation or were present, but I think that they have enough, you know, expertise and common sense that their probably viewpoint was this looked healthy from that standpoint. But I think it really does come down to, you know, if Council feels like this impacts or harms the business community in any way -- or the connectivity through pedestrians, you know, this is the opportunity to weigh in. If that's your viewpoint or position. Hood: Mr. Mayor, if I can just piggyback on that comment as well. Simison: Yes. Hood: So, as individuals, as well, as Council Woman Perreault mentioned, there is -- they are opening up -- check out their website. You can go there as an individual and make those comments as well. So, it doesn't have to be on city letterhead necessarily. You are a stakeholder in this and can share your thoughts and concerns and support or whatever you have. So, I would just encourage you to go there and check it out as well. Simison: Well, Caleb, if it's all right, why don't we have you come back in two to three weeks following the open house and give people an opportunity to review it if they would like or attend, think about this, and, then, we can see if there is any official direction Council would like to, as a group, provide to ACHD on this topic. Hood: Sounds good. Thank you. Simison: All right. With that, Council, we have reached the end of our agenda. Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Mr. Mayor, second the motion. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:50 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) Meridian City Council Meeting Agenda June 16,2020— Page 23 of 223 Meridian City Council Work Session June 9,2020 Page 20 of 20 6-16-2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 16,2020— Page 24 of 223 C-/WE I� ITEM SHEET Council Agenda Item -A. Presenter: Estimated Time for Presentation: 0 Title of Item -Zoom Meeting Info Meridian City Council Meeting Agenda June 9,2020— Page 4 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 2, 2020 City Council Work Session ATTACHMENTS: -A All a Meeting Minutes Minutes 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 5 of 318 Meridian City Council Work Session June 2,2020 Page 29 of 29 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, clerk will call the role. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Thank you. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:48 p.m. to 6:03 p.m.) Simison: Council, do I have a motion? Mr. Bernt, you need to unmute yourself. Bernt: Sorry about that. I move that we come out of Execution Session. Hoaglun: Second. Simison: I have a motion and a second to come out of Executive Session. Any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Bernt: Mr. Mayor, I move that we adjourn the meeting. Hoaglun: Second. Simison: I have a motion and a second -- a motion and a second to adjourn our first meeting. Any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 9 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 9,2020— Page 34 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of June 2, 2020 City Council Regular Meeting ATTACHMENTS: AN a Meeting Minutes Minutes 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 35 of 318 Meridian City Council June 2,2020 Page 13 of 13 Simison: All in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 7:30 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 9 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 9,2020— Page 48 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Meridian High School Pedestrian Pathway Easement -A ATTACHMENTS: a Easement Exhibit 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 49 of 318 ADA COUNTY RECORDER Phil McGrane 2020-070278 BOISE IDAHO Pgs=5 CHE FOWLER 06/11/2020 10:19 AM CITY OF MERIDIAN, IDAHO NO FEE PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made and entered into this 9th day of Tune , 2019, between Joint School District No. 2, dba West Ada School District,hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation,hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a future public pathway and provide connectivity to present and future portions of the pathway; and NOW, THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD,said easement unto said Grantee,its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. Pedestrian Pathway Easement Meridian City Council Meeting Agenda June 9,2020— Page 50 of 318 THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement,and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR: L&A Mar nn Ranells, Superintendent STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on i (date) by Mary Ann Ranells on behalf of Joint School District No. 2, dba West Ada School District , in her capacity as Superintendent. \\�,NIIUIIIIIII �•��� SS�ON otary Signature te 211-2022 _ My Commission Expires: ]- _ EXPt�S Pedestrian Pathway Easement Meridian City Council Meeting Agenda June 9,2020— Page 51 of 318 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor Attest by Chris Johnson, City Cleric STATE OF IDAHO, ss. County of Ada This record was acknowledged before me on 6-9-2020 (date) by Robert E.Simison Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. Notary Signature My Commission Expires: 3-28-2022 Pedestrian Pathway Easement Meridian City Council Meeting Agenda June 9,2020— Page 52 of 318 LEGAL DESCRIPTION TH E �►� Page 1 LAND GROUP December 18, 2018 Project No.: 118074 MULTI-USE PATHWAY EASEMENT MERIDIAN HIGH SCHOOL EXHIBIT"A" An easement located in a portion of the Northeast 1/4 of Section 11,Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho being more particularly described as follows: Commencing at the East One Quarter corner of said Section 11, marked by an aluminum cap monument; thence on the east section line of said section 11, North 00'35' 43" East, 1120.41 feet to a point, from which the Northeast corner of said Section 11 bears, North 00'35'43" East, 1528.57 feet;thence leaving said east section line, North 89'24' 17"West, 57.00 feet,to a point on the westerly right-of-way line of North Linder Road AND the POINT OF BEGINNING; Thence North 89°25' 17" West, 306.99 feet; Thence North 00°35'43" East, 130.16 feet,to a point 14.00 feet south of the existing Nine Mile Creek southerly right-of-way line; Thence North 89°22' 23" West, 1660.27 feet, on a line parallel to and 14.00 feet south of the existing Nine Mile Creek southerly right-of-way line; Thence North 75' 12' 09" West, 245.09 feet; Thence leaving said parallel line, North 89° 22' 23" West, 177.41 feet,to a point on the northeasterly parcel line as shown thereon of record of survey number 8027, recorded as Inst.#107124794,Ada County records; Thence on said northeasterly parcel line, North 44° 12' 29" West, 19.74 feet,to a point on the southerly boundary line of Haven Cove No.4, as same is shown on the official plat thereof recorded in Book 63, at Page 6409, Ada County records; Thence on said southerly boundary line, South 89' 22' 23" East, 193.07 feet,to a point on the existing southerly right-of-way line of said Nine Mile Creek; Thence on said southerly right-of-way line, South 75' 12'09" East, 245.09 feet; Thence South 89°22' 23" East, 1672.53 feet; Thence leaving said southerly right-of-way line South 00°35'43" West, 130.15 feet; Thence South 89'25' 17" East, 292.99 feet; Thence South 00°35' 43" West, 14.00 feet to the POINT OF BEGINNING. The above described easement contains SAL L D (35376 sq.ft.) 0.812 acres, more or less. ti0 S PREPARED BY: The Land Group, Inc. 550 Michael Femenia, PLS OF `SET,S. 12/18/2018 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208.939.4041 the I and groupinc.corn Meridian City Council Meeting Agenda June 9,2020— Page 53 of 318 dnoso ,g,, j1q1qx3 ONY1 IoogoS y6!H uB!p!aOW 3H1 �uau�as�3 l�ennu��d asn !jInW ® N O "' 86'8b9Z_3 Eb SEo00N o�lb'OZII � 1 J U I I II r I= o r O r I I J z U U) r CO J w CO � � 8� o wr O 1 z � o � z I� o U 11 ty �_ u w 06 z � Iti I '�' U Ur O rn o o U I II w, w N M N Q O � J CO m c7 LL 3 w 3 Z 1[v I I z o F- LU ^ O O wLUO r CO CO z J m J J J U IN r l ti CO rn 7 o v o N Cr) CD W IN ICO J N r o Ur w �7 w U) N Www++ N M N N N N II ES O r r CI) S w Z Z Z Z Z 9E9EEWISNI 0330 A1NVHUVM H3d °O zLU AVM-30-11-1918 z 131HISI0 NOliV91)JUI NVIOlH3W-VdWVN J 9NUSIX3.09 1 1 1N3lN3SV3 AVMH1Vd y-+ 03SWOHd,bl = _ _ o o � � z w 0 LU w 11 I� H — IW v o o > > 1 y Z LL CD y er O0 o w m I II ? ,.,,, y OR �► W 61 CA ~ U) = f1� M df CO 0 ch z 3 — W v 4 t O LLI o = a c CD >- y ON cc 111 c I 'oN o3a LO o am a C� cc O dr. N / O G .CC o =Ca / � n. ao y0 N cc � J ' w i / Q w J J = O w � U Z . � I Wd qE:l01e BIOZ Ol iagwapa0'Aepsanl :DaUold alep elpawal aylw:AO papold 1se1 6mp8lZ101 syw luawasea Aemyled bL08t l xa\sUglgxa\Aan�nslDea\bL081 l\BIOZl6 :u011eoo0 aliq Meridian City Council Meeting Agenda June 9,2020- Page 54 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item -Ten Mile Crossing No. 4 Pedestrian Pathway Easement ATTACHMENTS: a Easement Exhibit 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 55 of 318 Project Name(Subdivision): TM Crossing#4 PEDESTRIAN PATHWAY EASEMENT ADA COUNTY RECORDER Phil McGrane 2020-070570 BOISE IDAHO Pgs=6 CHE FOWLER 06/11/2020 01:48 PM THIS AGREEMENT, made this 9th day of Jun, CITY OF MERIDIAN, IDAHO NO FEE Idaho limited liability company and DWT Investments LLC, an Idaho limited liability company, collectively hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as"Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 56 of 318 Project Name(Subdivision): TM Crossing#4 PEDESTRIAN PATHWAY EASEMENT THIS AGREEMENT, made this 9th day of June 20 20 , between SCS Investments LLC, an Idaho limited liability company and DWT Investments LLC, an Idaho limited liability company, collectively hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as"Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the easement described herein; and NOW, THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit `B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 56 of 318 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. SCS INVES MENTS LLC,an Idaho limited liability company GRANTOR: By: ��, ll Michael A. Hall, President DWT INVESTMENTS LLC,an Idaho limited liability company By: Brighton CoxZ r ion, its Manager By: Robert L. Phillips, President STATE OF IDAHO ) ss. County of Ada ) This record was signed or acknowledged before me on ' 2020 by Michael A. Hall, President of SCS Investments LLC, an Idaho limite -liab'i company. APRIL ALAINE COMMISSION#03192 NOTARY PUBLIC ANotaryublic for Idaho STATE OF IDAHO My commission expires: C/ STATE OF IDAHO ) ss. County of Ada This record was signed or acknowleddged before me on 2020 by Robert L. Phillips, President of Brighton Corporation, the Manager of D Investments LLC, an Idaho limited liability company. AMANDA MCCURRY Notary Public for Ida _ COMMISSION#2MS My commission expires: l�f 1�•7 f zz) 2-2 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 04/15/2023 Pedestrian Pathway Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 57 of 318 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : SS. County of Ada ) This record was acknowledged before me on 6-9-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Pedestrian Pathway Easement REV. 01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 58 of 318 I E N G I N E E R I N G April 15,2020 Project No.18-160 Pathway Easement Legal Description Exhibit A A parcel of land for a Pathway Easement,situated in a portion of the Northeast 1/4 of the Southwest 1/4 of Section 14,Township 3 North, Range 1 West, B.M.,City of Meridian,Ada County, Idaho,and being more particularly described as follows: Commencing at a found aluminum cap marking the Center 1/4 corner of said Section 14,which bears S89°11'30"E a distance of 2,656.47 feet from a found aluminum cap marking the West 1/4 corner of said Section 14,thence following the easterly line of said Southwest 1/4,S00°35'29"W a distance of 1,280.19 feet to the POINT OF BEGINNING. Thence following said easterly line,S00°35'29"W a distance of 14.11 feet; Thence leaving said easterly line, N82'15'46"W a distance of 139.74 feet; Thence N89°36'50"W a distance of 257.85 feet; Thence N00°44'32"E a distance of 14.00 feet; Thence S89°36'50"E a distance of 258.66 feet; Thence S82°15'46"E a distance of 138.88 feet to the POINT OF BEGINNING. Said parcel contains 5,566 square feet, more or less,and is subject to all existing easements and/or rights-of-way of record or implied. All subdivisions,deeds,record of surveys,and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated in. Attached hereto is Exhibit B and by this reference is hereby made a part of. \0 l L A N,0 S CENSfp Gib 1 662 �9rF Of �OP� �<< Y KE \ I ,�-o 9233 West State Street Boise, Idaho 83714 0 208.639.6939 kmengllp.com Meridian City Council Meeting Agenda June 9,2020— Page 59 of 318 258.66 it143�ptG 138.88 257.85 .§28l 46"V" 139.74 Title: Date: 04-15-2020 Scale: 1 inch=80 feet File: Tract 1: 0.128 Acres: 5566 Sq Feet:Closure=n89.0700e 0.01 Feet: Precision=1/127200: Perimeter=823 Feet 001=s00.3529w 14.11 004=n00.4432e 14.00 002=n82.1546w 139.74 005=s89.3650e 258.66 003=n89.3650w 257.85 006=s82.1546e 138.88 Meridian City Council Meeting Agenda June 9,2020— Page 60 of 318 BASIS OF BEARINGS POINT OF COMMENCEMENT S89'11'30"E 2656.47' CENTER 1/4 CORNER SECTION 14 a1 WEST A1/4 CORNER O SECTION 14 N _ I-- m 17 z o 0N N_ 03 O � N Ln LO W M N UNPLATTED 0 0 a POINT OF r_ �tv 6' TM CROSSING MBEGINNING SUBDIVISION No.2 L2 =, INTERSTATE84 0 a a X N LINE TABLE d o LINE# LENGTH DIRECTION d 0 L1 14.11 SO'35'29"W 3 a L2 139.74 N82'15'46"W 0 0 L3 14.00 NO'44'32"E Q E L4 138,88 S82'15'46"E 0 75 150 300 Q pE LAND S Plan Scale �\O E N SFa 0 04 1 662 LEGEND FOUND ALUMINUM CAP 9pf ;OF �pQ 0 CALCULATED POINT !(EH��c.� PROPERTY BOUNDARY LINE 0 — — — —SECTION LINE �Q --------EASEMENT LINE F E N G I N E E R I N G Ri 9233 WEST STATE STREET = BOISE,IDAHO 83714 i PHONE 208 639-6939 I Exhibit B kmengllpxom City of Meridian Pathway Easement DATE: April,2020 a PROJECT: 18-160 SHEET: Situated in a portion of the NE 1/4 of the SW 1/4, 1 OF 1 Sec.14,T.3N., RAW.,B.M.,City of Meridian,Ada County, ID a Meridian City Council Meeting Agenda June 9,2020— Page 61 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.E. Presenter: Estimated Time for Presentation: 0 Title of Item -Turf Farm Subdivision No. 2 Pedestrian Pathway Easement ATTACHMENTS: oa Easement Exhibit 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 62 of 318 ADA COUNTY RECORDER Phil McGrane 2020-070283 BOISE IDAHO Pgs=6 CHE FOWLER 06/11/2020 10:20 AM CITY OF MERIDIAN, IDAHO NO FEE Project am (SubdivisioO Turf Farm Subdivision No. 2 PEDESTRIAN PATHWAY EASEMENT T141S AGREEMENT, made this 9th day of June 2020, between Brighton Develovpment, I - Inc,, hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation, hereinafter referred to as "Grantee"; WITNESSETH: WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian desires to establish a public pathway; and WHEREAS, the Grantor desires to grant an easement to establish a, public pathway and provide connectivity to present and future portions of the pathway; and WHEREAS, Grantor shall construct the pathway improvements upon the casement described herein; and NOW, THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway easement for multiple-use non-motorized recreation, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, said casement unto said Grantee, its successors and assigns 'forever. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this casement, which would interfere with the use of said easement, for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that the Grantor shall repair and maintain the pathway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, Pedestrian Pathway Easement REV.0 1/0 1/2020 Meridian City Council Meeting Agenda June 9,2020— Page 63 of 318 then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR:Brighton Development Inc. i By:Jon We ,President STATE F IDAHO ) } ss County of Ada } This record was acknowledged before me on J a .4(date) by Jon Wardle (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Brighton Development Inc, (name of entity on behalf of whom record was executed), in the following representative capacity; President (type of authority such as officer or trustee) r (stamp) Notary Signature SHARI VAUGHAN My Commission Expires:_, Notary Public-State of Idaho Commission Number Z0181002 My Commission Expires Jun 1,2024 Pedestrian Pathway Easement REV.01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 64 of 318 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, } . ss. County of Ada } This record was acknowledged before me on 6-9-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Pedestrian Pathway Easement REV.01/01/2020 Meridian City Council Meeting Agenda June 9,2020— Page 65 of 318 km 9233 WEST STATE STREET I BOISE, ID 83714 J 208.639.6939 1 FAX 208.639.6930 April 1, 2020 Turf Farm Subdivision No. 2 Project No. 19-103 Legal Description City of Meridian Pathway Easement Exhibit A A parcel of land for an ACH❑ easement situated in a portion of the South 1/2 of the Southwest 1/4 of Section 33,Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and being more particularly described as follows: Commencing at an aluminum cap marking the Southwest 1/4 of said Section 33,which bears S89056'25"W a distance of 2,651.67 feet from an aluminum cap marking the South 1/4 corner of said Section 33; Thence along the southerly line of said Southwest 1/4 of Section 33, N89056'25"E a distance of 1,587.20 feet to a point; Thence leaving said southerly line, N00013'37"E a distance of 50.00 feet to a point on the northerly right-of-way line of E. Lake Hazel Road and being the POINT OF BEGINNING. Thence NO3°33'57"W a distance of 145.24 feet to a point; Thence 28.64 feet along the arc of a circular curve to the left, said curve having a radius of 3 1.00 feet, a delta of 52055'32 a chord bearing of N30'01'44"W, and a chord distance of 27.63 feet to a point; Thence N12°00'46"E a distance of 33.99 feet to a paint; Thence 42.73 feet along the arc of a circular curve to the left, said curve having a radius of 87.46 feet, a delta of 27°59'45", a chord bearing of NOl059106"W, and a chord distance of 42.31 feet to a point; Thence N15058'59"W a distance of 37.68 feet to a point; Thence 49.34 feet along the arc of a circular curve to the left, said curve having a radius of 97.46 feet, a delta of 29000'24", a chord bearing of N30'29'11"W, and a chord distance of 48.81 feet to a point; Thence N44059'23"W a distance of 354.13 feet to a point; Thence N45000'37"E a distance of 14.00 feet to a point; Thence S44'59'23"E a distance of 354.13 feet to a point; Thence 56.43 feet along the arc of a circular curve to the right, said curve having a radius of 111.46 feet,a delta of 29'00'24", a chord bearing of S30029'11"E, and a chord distance of 55.83 feet to a point; Thence S15*58'59"E a distance of 37.68 feet to a point; Thence 49.57 feet along the arc of a circular curve to the right, said curve having a radius of 101.46 feet,a delta of 27'59'45", a chord bearing of S01°59'06"E, and a chord distance of 49.08 feet to a point; Thence 512000'46"W a distance of 25.66 feet to a point; Merid&aNWRKil fvleW�VAYeQgiAe Q,�blEPfSage 66 of 318 Thence 31.51 feet along the arc of a circular curve to the right, said curve having a radius of 45.00 feet, a delta of 52'55'32", a chard bearing of S23037'34"E, and a chord distance of 30.87 feet to a point; Thence 503'33'57"E a distance of 146.09 feet to a point on the northerly right-of-way of E. Lake Hazel; Thence along said northerly right-of-way, 589056'25"W a distance of 14.03 feet to the POI NT OF BEGINNING. Said description contains a total of 9,748 square feet (0.224 acres), more or less, and is subject to any existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is hereby made a part hereof. a W 1 4590 w of t��4 . BAyy y. •ZoZ0 Meridian City Council Meeting Agenda June 9,2020— Page 67 of 318 PAGE 12 sx. 0 80 160 240 CT \ Plan Scale: 1" =80' SRR� LINE TABLE A`o � \ 14' PATHWAY LINE BEARING DISTANCE ��+b�o'p, EASEMENT L1 NO"!3'37"E 50.00 �L'�T�'?r�, L2 N12'00'46"E 33.99 ,s °T~'b �n L3 N15'S8'59"W 37.68 oyjd L4 N45'00'37"E 14.00 \ d L L5 515'58'59"E 37.68 r, /,r01 L6 S12'00'46W 25.66 I L7 S89'56'25"W 14.03 0. 'IV��cao J � � CURVE TABLE �j t CURVE RADIUS LENGTH DELTA CHORD BRG CHORD o '"'"''''C1 31.00 28.64 525532 N30'0144W 27.63 �y Y �ivd C2 87.46' 42.73' 2T59'45" N 1'59'06"W 42.31' C3 97.46' 49.34' 29'00'24" N30'29'11"W 48.81' w y� 3 �. C4 1 11.46' 56.43' 29'OQ'24" 530'29'11"E 55.83' 0 C5 101.46' 49.57' 2T59'45" 51'59'06"E 49.08 10 J ' 1"),4 0 C6 45.00' 31.51' 40'07'13" S23'37'34"E 3Q.87 _ N o W POINT OF r 15 33 E. Lake Hazel Road BEGINNING �J 33 = 5 4 N89'56 25"E BASIS OF BEARING 4 M POINT OF COMMENCEMENT FOUND ALUMINUM CAP FOUND ALUMINUM CAP S 1�4 CORNER N E N G I N E E R I N G SW CORDER SECTION 33 SECTION 33 m 9233 WEST STATE STREET = BOISE,IDAHO83714 r PHONE 1208)639-6939 Exhibit B - Pathway Easement kmengllp.com DATE: 4/1/2020 Turf Farm Subdivision No. 2 a PROJECT: 19-"' u SHEET: Situated in a portion of the S 1/2 of the SW 1/4 of 1 OF 1 Section 33, T3N, R1E, B.M., City of Meridian, Ada County, Idaho a Meridian Uty(;OunCil ivieeting Agenda IMIM T ZuZu— �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 35. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Hensley Station No. 1 (H-2020-0050) by Northern Land Development, LLC, Located at 462 N. Black Cat Rd. Click Here for Application Materials ATTACHMENTS: Description Type Upload Date Staff Report Staff Report 6/5/2020 Meridian City Council Meeting Agenda June 9,2020— Page 69 of 318 STAFF REPORT E COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend �. DATE: Iff Projecl Lacfl�iar TO: Mayor&City Council R R FROM: Sonya Allen,Associate Planner mm�rn� 208-884-5533 � '1 SUBJECT: H-2020-0050 Hensley Station No. 1 RUT- WE LOCATION: 462 N. Black Cat Rd.,in the SW 1/4 of 1 Section 10,Township 3N.,Range 1 W. I 1 M1 W8 I. PROJECT DESCRIPTION Final plat consisting of 39 buildable lots and 2 common lots on 3.43 acres of land in the R-15 zoning district. II. APPLICANT INFORMATION A. Applicant: Northern Land Development,LLC-2150 N. Canter Pl.,Eagle, ID 83616 B. Owner: Same as Applicant C. Representative: Kent Brown,Kent Brown Planning-3161 E. Springwood Dr., Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2019-0120)in accord with the requirements listed in UDC 11-6B-3C.2. In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease. Staff has reviewed the proposed plat and the number of buildable lots and common open space are the same;therefore, Staff deems the proposed final plat to be in substantial compliance with the approved preliminary plat as required. The internal private streets were approved with the preliminary plat. Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 70 of 318 Note:Preliminary plat condition#A.3b required a total of 223 additional caliper inches of trees to be provided on the site for mitigation based on the original inspection by the City Arborist of existing trees on the site anticipated to be removed with development. Since that time, it's been determined that more trees than originally anticipated are able to be retained reducing the calculation to 136 caliper inches required for mitigation—the landscape plan depicts an additional(68)2-inch caliper trees as mitigation in accord with UDC standards (see letter from Landscape Architect in Section V.C). IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(dated: 10/7/2019) 16 � T s . y r W a Meridian City Council Meeting Agenda June 9,2020— Page 71 of 318 B. Final Plat(dated: 4/6/20) SOM_.PAGE HENSLEY STATION,51USIDW1510114 NO. I VM2M IN PF L-Dr-ATFO n 11-E SW 104 OF SECTION HIL YIN.R1 W 8M G"OF UMDM,ADA GOU NTY.MM 0 mo IN mj4n%Qw CMCUAW 14LI04LPL Owwa-ftLeft.1 —Eiii-ii I!LW 'I'M�-rN00IM ADIXE Vdoffi.� -X LEIrWIMI I. ftftPL4LdffiqWi7WP­F4.a.{,NAT NMI-Rdft-kOWU§MkLWLLqCm1.M PK*U*Omw_`I. a LCT4 1 0.4 IK*,Vj I MR;Um;&L7'*TC4q1mn MPM&M Map"Aq-qmmq wIffnw @ hmsAba­zTw n WwGm w &U-K)I&Thmftm1A­;mLwdP44ATHEmW Q I rI3 z§rFPWI CP LDFq16Y%RIr-dmKWM*wPII­TH1OTM Ur wv4w-P--Nw-,*NwrNvNw-Q__-FPmx—mLU%—.W'. V SAL,FE U % ML TF1 PAPOWN mw'j"FAWRVEMA 110 A.: L 1*61udons wow. uw SHEET 1 OF 4 Page 3 Meridian City Council Meeting Agenda June 9,2020- Page 72 of 318 W. AVIATOR T FRONTAGE' STA 0+00,00'-5TA 4+95.63 67YAS.'� �_ _ - �_l- r--�' _T�•`T'�l'1 T —..-71 - ri i�l� �j Sul 121 —'P lee N: BLACK CA7 RD_ FRONTAGE' STA O+OQ_00'-STA 5+55.45 f I Fes- _�.......... ,... �W�In l..iytia=sr C.cn Meridian City Council Meeting Agenda June 9,2020— Page 73 of 318 C. Landscape Plan(dated: 04/20/2020) uwuecrrc 11eLw.a�xis N. - IP �ra.or�c�en.care Lw W.+blw UW. Lr. K."m Z+a.;RAT oiarR Inc E+14r� �ii '�^rsom.,sr �F Peace +� �•l7S� mznale'. P ar,..�,�—miell � . � 1 0 Ouurrrihrtk�..� Li'C�HO �� � �'�wwre rrLarn n-a TIE m Lo v LE6Wtee*anrltzl� ter•� •z'•' '�a; 'L�t�� ••,�+c';- -K .�.,, � 1' _ _•{ _ _I it—r. w. i—. '•M1'- .____ i ...r .� r. .+ . {'V'• l I I .w.... t x Page 5 Meridian City Council Meeting Agenda June 9,2020— Page 74 of 318 _ ll _ T LEOEF&. rnEE wmrArgw wGTes _ CIL— FX will J �..—__�•'•_� �—_ � "—_ TaEE iR+VF�'L+rfT�IOTc�9. � -- TfPWX LANDSCAPE WAM it•EEnwaRrtxae �' I FRE-M:r I gar FAME= ` TIM Tq • —-- a sa.ax R --_ — Y— km:. jT Jy} wwgw� C� .=, + Meridian City Council Meeting Agenda June 9,2020— Page 75 of 318 Jay Gibbons <gibbons@sbbgo_com> ■Sonya Allen;❑Kent Brown(kendkb@gmail.com) - 10:52AM Hensley#1 FP-Tree Mitigation 0You replied to this message on 6I5f202010:52AM. v Sonya, This email answers the questions regarding tree preservation and mitigation requirements on the referenced project. The condition of approval on the final plat application spoke to a total of 223 caliper inches being removed. During the course of preparing plans for final plat and construction,we have revised the Ian,lscaoe Jrawings. Per our current plan set,dated 4-20-2020,we indicate that we reduced the number of existing trees being removed. Tr is nev,total:e:1 wires 136 caliper inches to be mitigated for. The landscape drawing 1-1.0 shows required landscape calculations. These ca I cu lations for all required landscape buffers,parking lots, pathways and open space show an extra forty-one(41)2"calipertrees to be planted. An additional twenty-seven(27)2"caliper trees will be planted in residential yards above what is required. This totals 68 additional trees being planted cn the project in excess of the minimum requirements. The proposed 68 trees equate to 136 caliper inches which equaIsthe 136 caliper inches required to be mitigated. We are saving an additional 321 caliper inches of existingtrees. These are not counted toward any required landscape requirements,they are simply for the City's information of how many trees are in fact being saved. I hope that this message answers the City's questions regarding satisfying the tree preservation/mitigation requirements as conditioned in the preliminary plat approval. Please let me know if you have any questions or need additional information. SOUTH .ate BBGK& 1k a_GBBONS,PLA,ASLA ... . ..........E=tESDISP,ID-83795 n=os!.v2. .k- .a-a- gihgWbFW ]Neirwmss.sbb90.C!0nV Page 7 Meridian City Council Meeting Agenda June 9,2020— Page 76 of 318 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2019-0120; Development Agreement Instrument Number 2020-029370). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat;or apply for a time extension,in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped by Clinton W. Hansen, dated: 4/6/2020, included in Section V.B shall be revised as follows: a. Include the recorded instrument number of the existing City of Meridian water and sewer easement on the face of the plat. b. Note#8: Include the recorded instrument number of the Development Agreement(#2020- 029370). c. Note#9: Include the recorded instrument number of the ACHD License Agreement. d. Note#10: Include the recorded instrument number of the CC&R's. e. Depict a 20-foot wide permanent dedicated buffer(measured from back of curb) for landscaping on lots adjacent to W. Aviator Street in accord with UDC 11-313-7C.2. Alternative Compliance was approved to UDC 11-3B-7C.2a to allow the street buffer along Aviator to be located in a dedicated buffer on buildable lots rather than in a common lot. f. Include a note stating that the Homeowner's Association will maintain the landscaping within the 20-foot wide dedicated buffer along W. Aviator St. g. Remove the existing 30' ingress/egress easement(Inst.No. 769777)depicted along the southern boundary of the site (for access to Compass Public Charter School from Black Cat Rd.) from the face of the plat as it has been released(Inst. #2019-089789). A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by South,Beck&Baird, dated 04/20/2020,included in Section V.C, is approved as submitted. 6. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 7. All fencing shall comply with the standards of UDC 11-3A-7C. 8. The existing structures on the site shall be removed prior to signature on the final plat by the City Engineer. 9. Private streets are required to comply with the design and construction standards listed in UDC 11-317-4. All drive aisles shall be posted as fire lanes with no parking allowed; if curbs exist next to the drive aisle(s),they shall be painted red. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Meridian City Council Meeting Agenda June 9,2020— Page 77 of 318 B. Public Works Site Specific Conditions: 1. A street light plan will need to be included in the Subdivision construction plan set.. Street light plan requirements are listed in section 6-7 of the City's Design Standards. Type 1 streetlights are required on N. Black Cat Road and streetlights are required on all other public roads. 2. The proposed dead-end water mainline in W. Santa Fe Lane must end in a hydrant,not a blow- off as shown on the construction plans. General Conditions: 3. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 4. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 5. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 6. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 8. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 9 Meridian City Council Meeting Agenda June 9,2020— Page 78 of 318 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 12. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 13. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 14. Developer shall coordinate mailbox locations with the Meridian Post Office. 15. All grading of the site shall be performed in conformance with MCC 11-1-4B. 16. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 17. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 18. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 19. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 21. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 22. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 23. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- Meridian City Council Meeting Agenda June 9,2020— Page 79 of 318 domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 24. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 Meridian City Council Meeting Agenda June 9,2020— Page 80 of 318 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.G. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Movado No. 8 (H-2020-0040) by Evans Development, LLC, Located Approximately 112 Mile South of E. Overland Rd., on the West Side of S. Cloverdale Rd. Click Here for Application Materials ATTACHMENTS: Description Typ Upload Date Staff Report Staff Report 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 81 of 318 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 6/9/2020 Legend TO: City Council Project Location i FROM: Joseph Dodson,Associate Planner 208-884-5533 ' SUBJECT: H-2020-0040 - 1 , J Movado No. 8 PROPERTY LOCATION: o The site is located approximately'/4 mile south of E. Overland Rd. on the west side of S. Cloverdale Rd.,in the E 1/2 of Section 21, Township 3N.,Range IE.. • I. PROJECT DESCRIPTION A final plat consisting of fifty(50)building lots and six(6) common lots on 18.61 acres of land in the R-8 zoning district. This is the eighth phase of development of the Movado Subdivision (H-2016-0112). NOTE: The approved preliminary plat depicts and requires a pedestrian bridge in this area of the subdivision that traverses the Ridenbaugh Canal and connects this subdivision to S. Cloverdale Rd. The recorded Development Agreement states that this pedestrian connection is to be created with Phase 5A of development. The phasing of this project has changed but this proposed phase is the appropriate phase for this pedestrian connection to occur. ACHD and the Irrigation District have planned improvements in the same area of the proposed pedestrian bridge and were scheduled to complete these improvements prior to this year. However, it has come to the attention of Staff that these planned improvements have been delayed beyond this year and likely beyond FY 2023 by no fault of the Applicant. Therefore, staff is recommending a condition in this final plat application to ensure the City obtains the pedestrian connection following the planned improvements by outside agencies. The applicant will be required to post surety for the proposed improvement until such time as the pedestrian bridge and related improvements are built. Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 82 of 318 IL SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 18.61 Future Land Use Designation MDR(Medium-Density Residential) Existing Land Use Vacant Proposed Land Use(s) Single-family residential(SFR) Current Zoning R-8 Lots(#and type;bldg/common) 50 SFR,6 Common Density(gross&net) 2.71 Gross,4.52 Net Open Space(acres,total[%]/ 0.96 acres qualified at 9.12%(specific to this phase) buffer/qualified) Amenities Multi-use Pathway;other amenities built with previous phases. Physical Features(waterways, Ridenbaugh Canal runs along the south and east boundaries; hazards,flood plain,hillside) Eightmile Creek runs along the northern boundary of this phase. History(previous approvals) H-2016-0112(annexation,preliminary plat and alternative compliance);Development Agreement Instrument#2017- 012608 and#2017-024757. B. Project Area Maps Future Land Use Map Aerial Map Legend Legend Le E IIV IIIProject Location Project Location a p a.,, r. MU-R•G _ - Metlium Uensiy Residential CIYIC _ UDC` 6 Dell � Residential Zoning Map Planned Development Map Legend Legend - 0 Project Location Rl R-1 AProject Location - • , RUT -'City Limits o C'2 —Planned Parcels GCE R-15 — R-TA C-G R-15 R 18 ' A LU C-C R 8 G L=o _, � � r R-4-, RUT �U'�aC F .R. — --RUT — h<�_ Page 2 — Meridian City Council Meeting Agenda June 9,2020— Page 83 of 318 III. APPLICANT INFORMATION A. Applicant Evans Development, LLC B. Owner: Same as Applicant C. Representative: Laren Bailey, Conger Development—4824 W. Fairview Ave., Boise, ID 83706 IV. STAFF ANALYSIS The proposed final plat consists of 50 building lots and 6 common lots in the R-8 zoning district. The minimum lot size proposed is 8,211 square feet with an average lot size of approximately 9,632 square feet. Because the number of building lots and the amount of common open space is the same as the approved preliminary plat, staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. A. Open Space &Amenities In the development agreement, the applicant was required to provide 15% open space for the development, or 15.41 acres of land. The applicant has provided .96 acres in this phase consisting only of the extension of the 10' multi-use pathway system around the perimeter of this phase. The proposed regional pathway complies as one of the approved amenities in the preliminary plat. This is the final phase of development for the Movado Subdivision. With approval of this final plat, the applicant has met the 15% overall open space as set forth in the recorded development agreement. Please see note at the beginning of this staff report regarding the proposed pedestrian bridge across the Ridenbaugh Canal. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Page 3 — Meridian City Council Meeting Agenda June 9,2020— Page 84 of 318 VI. EXHIBITS A. Preliminary Plat Y. C2 011d'SNOI.LVAONNI IWO 11011slit108ns ou"ow --------------- I . 5 ga F a 0; -:101,N11 "NON. r I cc El 7 1 2, C:) K, �,=3737 COD CD U III ,7 C= qp IL F Page 4 Meridian City Council Meeting Agenda June 9,2020— Page 85 of 318 B. Final Plat (dated: February 20, 2020) � , il it f M6�I>N^E YMl.�3' NO°IIY#"E 1p1.19•mv,etar � � 11 -,28 m u xrunrc 1U.s ✓. �. � `✓,a�4 �A'as /9� �p*�/\ iA P he a a � s w b �. - � ; _,;a _ a`p e 1m & � e u� � � - w°�q p•'��� � � C Y '.�� E prs � $� 9�' `�5r� �. M.5[AIBN� ;���;�liai Q'A "� �'� !�ti �; ��' ® e;p,.� w8 u' �� �.. ;�a�Y �q,a,__.�� sa a •�•i��'F I� �( "�� £ r". i Z�� x S O g g V. �-t�Si � �n `.ems �'�'� :.'CG _•�ass a-.som IY-�-�\- ( ��';, �2.ro t� �JW 4N�� '1' ' ('�m= �� �� $�.\.` � ,;���,.y,'/,�`M'a�,a, ;�� �I I$k"II I�I���I I� '��,"'i���, ��`NF��✓� /•r" og� y s �,crb h5>,^ �qb�,,,�--emu Lm�' w.. �� n•..,�j0 +a.. d% a'� n O T czi s �� '���. '�, < gw',� `,, _"'—�sue,w _bus_�_— �Fy a ."✓8 �n �� � 2��� SG `per _ 4`11' N�3J'S/_E� 6+ m so vN mo w PROF � r $ ,os �m �m g 9 � a g , z � a KO �R Om o 19 ! HUM K TM, q 4 l g a mo Page 5 — Meridian City Council Meeting Agenda June 9,2020— Page 86 of 318 C. Landscape Plan(dated: May 7, 2020) EI-T514ECAFEH- PLANT 5�CHFZ-,ULEsr � IeaseaaEan n _. m NOTES Cn g tai z z i � } LL KEY MAP LI AWULINO Li � �II \ ' E� 9LA ProLANAPE MATCNLME L8 I PLANT 5CHFZ%LE w, I II \N,M, CIO ti I zz zLU a NOTES m {n. I. a� =,,R d�...m. 0— L P ,�� ..I'y m g 4 U i mm, a z I I�� KEY MAP 9LANJ8CAPE PLAN LINE L2— 1 L MATpHMATGU:71 © L2 Page 6 — Meridian City Council Meeting Agenda June 9,2020— Page 87 of 318 MATLHLINE Lt. _ _ MAC T�LHL�L2 1 y �� MATLHLlrl.Bi TI MATLHCINE LE —r `' III L 00 i \ / G+— O Z LL ,\ a I L _ I a 7 LL SLANT SGi=OUCH NOTES ...�.";._.,-...uA >.a.�,.�. KEY MAP EA a. nu4^7! nz� ..N...a. s...vy.. ` e..,e FA PLAN PLANT 5riHDULH OAF IN ED 1p mu Z NOTES Z LL _ LAND APE GALGJLA'IONS Q Eff- T..-a ...�..��,�,.. LANOSGAPE PLAN L4r` Page 7 Meridian City Council Meeting Agenda June 9,2020— Page 88 of 318 VII.PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved annexation and preliminary plat(H-2016-0112) and development agreement(Instrument#2017-012608 &2017-024757) for this development. 2. The applicant has two years from August 30, 2019,the date of signature on the most recently signed final plat phase(Movado No. 6),to obtain City Engineer's signature on this final plat or apply for a time extension in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Prior to City Engineer's signature,the Applicant shall post a performance surety for the required pedestrian bridge across the Ridenbaugh Canal and required landscaping located in Lots 78 and 79,Block 7 in the amount of 110% of the proposed cost of construction until such time the pedestrian bridge and relevant improvements have been built. 5. Prior to signature on the final plat by the City Engineer,the final plat prepared by Sawtooth Land Surveying,LLC (Exhibit B) shall be revised as follows: a. Add a note referencing the lots and the easement number for the public access easement for the 10-foot multi-use pathway; the instrument number shall also be shown on the plat itself where an empty note already exists. b. Note#7: Include recorded ACHD instrument number. 6. The landscape plan prepared by Jensen Belts Associates, dated 05/07/2020, is approved as shown in Exhibit C. 7. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathways on Lots 77 and 78 Block 7. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10'pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 8. The applicant shall comply with the submitted home elevations within the approved preliminary plat(H-2016-0112). The rear and/or side of structures that face E. Cloverdale Road(Lots 58-66,Block 7) shall incorporate articulation through changes in two or more of the following: modulation(e.g.—projections,recesses,step-backs,pop-outs),bays,banding, porches,balconies,material types or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street.Single- story structures are exempt from this requirement. 9. All fencing shall be installed in accordance with UDC 11-3A-7. 10. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-I IC. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster for more information. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 13. Prior to the issuance of a building permit,the final plat shall be recorded. 14. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. Page 8 Meridian City Council Meeting Agenda June 9,2020— Page 89 of 318 15. The applicant shall maintain surface water delivery to the adjacent properties and participate in the maintenance of the drainage ditches within and near the boundaries of the Movado Subdivision in accord with the recorded development agreement. 16. Avoid sanitary sewer service lines going through seepage beds whenever possible.Adjust seepage beds,or service lines so they are not going through a seepage bed. 17. The developer shall comply with the best practice standards approved with the recorded development agreement as follows: • Continue groundwater monitoring of the site through at least next irrigation season to more accurately gage peak levels and confirm current estimates. The soils report and groundwater monitoring are to be referred to and documented in the construction documents as each phase is designed.Particular attention is to be paid to finished lot grades in relation to estimated ground water levels. • Construction drawings with each development phase shall include a master grading plan addressing drainage within each block and the drainage patterns on each lot. The plans shall also include: a.Finished grades for all roads,back of curbs at lots,rear lot line swales,side lot line swales where appropriate; b. Lot existing grade prior to grading operations; c. Lot finished grade to be achieved following grading operations; d. Minimum and Maximum top of foundation wall elevations for each lot; e. Reference to the soils reports and recommendations provided by the soils consultant; f. Reference to the "Recommendations for Homebuilders" memo provided by the soils consultant; and g. The homebuilder to comply with required top of foundation elevations or submit an engineered site grading plan certifying compliance with grading plan. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. Page 9 Meridian City Council Meeting Agenda June 9,2020— Page 90 of 318 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature.This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Page 10 Meridian City Council Meeting Agenda June 9,2020— Page 91 of 318 Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches,canals,laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. hi performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. — Page 11 Meridian City Council Meeting Agenda June 9,2020— Page 92 of 318 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Oaks North Subdivision No. 7 (H-2020-0049) by Toll Southwest, LLC, Generally Located Near the Half-Mile Mark on W. McMillan Rd. Between McDermott Rd. and Black Cat Rd. Click Here for Application Materials ATTACHMENTS: Description Type Upload Date Staff Report Staff Report Meridian City Council Meeting Agenda June 9,2020— Page 93 of 318 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend R DATE: L 0 ��Project Lflcfl�iar TO: Mayor&City Council FROM: Joseph Dodson,Associate Planner RUT R=4-R-4 R-_ 208-884-5533 R-8 R- R= SUBJECT: H-2020-0049 • Oaks North No. 7 R-1 R-1 LOCATION: Generally located near the half-mile mark on W.McMillan Road between McDermott Road and Black Cat Road, in UT the SW '/4 of the SE '/4 of Section 28, - R-$ TAN.,R.1W. R_4 RUT L PROJECT DESCRIPTION Final plat consisting of 72 building lots and 5 common lots on 17.33 acres of land in the R-4 and R-8 zoning districts. II. APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest,LLC—3101 W. Sheryl Drive, Suite 100,Meridian, ID 83642 B. Representative: Becky McKay,Engineering Solutions,LLP— 1029 N.Rosario Street, Ste. 100,Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-613-3C.2. The gross density is 4.15 du/ac with an average lot size of 8,213 square feet and a minimum property size of 6,662 square feet. The open space for this phase is approximately 1.46 acres; additional open space was provided in previous phases. This phase also provides a pathway along the north and northeast boundary,providing additional open space above what was approved in the preliminary plat. This is the seventh phase of development of the Oaks North Subdivision There are three(3)more buildable lots,two additional common drives,and additional common open space than shown on the approved preliminary plat. These additional three lots and common drives have been added to account for the loss of three lots throughout the previous six(6)phases of Oaks Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 94 of 318 North Subdivision development. Because the overall number of lots along all phases has not changed, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 8/6/2013) i a a ---------- I5 J I I F PUT I �� I F3 I I Rpy - - • _ _ - M I ------- -------- ------- RUT k RUT i I� - I RUT M �� s- ' - - --- - - - - ------------ g -ter 7 g�'�: � �•— ��_ - i - - i I I I I � �� s gg[ IIL - I � i _ •i ,�'I ° I it II �� �'400 I — I-•a I x +�+ ' R-s' - -- - - I Area of Phase 7 ....I R s �..•- _ I Z0� r� r � _ _ �.• I AUT f p Iy IL TI I1rr T 7rl T�iiTn�rrr �II--� Llllll lllllI�Ijll'� _iIJ���ri���_I_�� �� I-T-i .a. .o�. a® it rat: I 1 IT I ,I III GiT- 1T r'LV r.XeU r�-�r -�4L PRE Page 2 — Meridian City Council Meeting Agenda June 9,2020— Page 95 of 318 B. Final Plat(date: 5/27/2020) PLAT SHOWING WE HE FED OAKS NOR TuHr OUBDZY31810� 21 o im aro mo LOCATED IN THE SW}OF THE SE }AND THE SE}OF THE SW}OF SECTION 28, L4N., RAW_ B.M. fmN,r-,ar MERIDIAN, ADA COUNTY, IDAHO 2020 THE OAKS NORW MOD.NO.3 SINP pfEp( orw EDOK 118 PA[ES 1E072-307E I SLW RD.2 -ss 1 PAS IMO17013 s ue -- ea2Y�e sn77' j_ s _ _ — „ I ®sec — —71 w ,,-, �F _— uxE- TOW 72Y THE OAKS NOR1119NW.N0.4I�ss OIPLATim ROOK PACfS ' SE972'25Y Y15.00•F zI�w'�"•14 � r "1 ��nl �Js t�r_P 9.imrev ww2tmi „ cur x 5r"I � I �1 x. � -a• �mn,m,cry nmv. v�..,n» ,v,.w.x., ..�i,a,n.«nx,n N99'22'25-W'R �� N rd 1 wi so sz xa an sa w sa n rnmry wo w, X, 15 sa9ziem , gas —I 9 LFR��,� '� 4E 47� a91 I-'-° l s �4i s9 �.ze n sEcrov k [ F -R'C -k6 A6aE 91 I,�y 9I 589'2715'E 9.9 W OaHxE -I—.i 3� 134 3 321 '3oy 297 R +a _359"iYi"L AFII 3925RI 51 �I JLJI 1— II J I gg E` �d��_Rtr 1e I o I so zt I zzr za 01I � '"E� u�,wu UNPLkno acr NE9z72 ad mad NN,u awls f -L° w'I m se uxno s.m wr ne�ooe, W �a xD z rzz H - zN 1s u Ih18ki a .nr z a t 9 - t aaNTCE t t s xffi $ }pg' EECLIwnG 1a b,�/4 ti__ w _ _ _ _ _ _ _ 4 y°P_—W wH 11 TOLL SOUTHWEST LLC 'v THE ON6 S N SUED N0.1 EDOK 1.PAGES 1.24_1512E to — xx ae naT , _ ��,3 N6lRffRlN6 CAAAS 9WTH SUED.NO.3 DOW 110•PAWS 157�157371 �1 SHEEP 1 OP 3 SOLRTIORS,, ,.. Page 3 — Meridian City Council Meeting Agenda June 9,2020— Page 96 of 318 THrE OAKS NO1�`1'ui-5ir SUBDIVISION NO 7 CERTIFICATE OF OSMJERS IT_ IxnuTE ME WE---NO ACENOWLE�OMENT OE9pMffD PNOPFAtt x MISW YIffFT1EEg Y5o W4cnorvTH eomsld Na T: w¢r eus= ST�AtE OFOFDAon ss MERIDIAM MNXDIAN.IADA CWNTT.IAHa ANC MORE PAOCLMLY DESCAISF➢AS FF[LLOM3: 1 cvam)cIOF solo ASEvmON�MFRAM tmlCx ANeRAs OM uonu ETIi x�Hlxc MEsaTMEASTscOaHEns 0 AND SAID STAi PPERWNALLY APFEARm O9b.W STANLEYENNOYM TO—MC OTO BEAWE—NW NMC IN —SEC11M.BEARS S E915'A5'E A DISTANCE CIF--FEET; AIESDENT OF TOLL SWnIReT LLC.THA D—D N—II mu1. axo 11.vxDyL S�UBSmOu[�NND,•I0 THENCE S ffi1B'AS'E ALONG ME—BOUNDARY OF SAID SW Y OF ME SE Y Oi SECTON 99 A fKCO1[D�F SWE IN SAID IADIpTY C04vANY3 NAMES A 0 DISTANCE OF 1SIT.6e MET TO ME SWTNEAST CORNER CT`SAID SW Y OF THE SE X; KII T HMO AND NFl1EC MY OFFlpAL SEAL TIE CAY AND YEAR sW){6 sE T(N IN THIS CERIH— R. OVE 1M A. H. AM PVISON I iq onl5�1I5HOTMAI INt 9EOCK FEATS ON PACES MRWCH RECORDS OF TH OWRYS ONE D6E EDGE L 9DUN.—LF SAISAIDMC OAFS FARM S0MDIN510N XO.5 E—N. MY CM EGON EMIR ES THENOF N V3Y3B EW wA OF—10 FEET TO A 1-1 A,—N O'l—,A DISTAII¢OH ea-FlET TO A PANT: THENCE S U1225-E A DISTANCE OP 992 FEET M A MINT, THENCE N E3725'E A CdSTANCE W 189.50 MET M A MINT ON ME EDUTHERLY BDUNDARY OF THE DAIq.MI In eIX.W uF RATS on PACE_ THROUOn 0.3,AV THE BWN— 11—N OIYas5E A m EAAIIOE OH I-A.—T TC A 1-1 CERTIFICATE OF SURVEYOR THENCE n BfftG']3'W A DOTMxZ OF 3.92 FEET i0 A PCMT: MFxCF x O'3Y33'E P DISTANT£OF I-sI METIA vpME oAHq Anx ERo THENCE 6 e6R9'2e'E A x6TAMOE Or,SBe 00 FEET TD A MHTI RFPFE�Ni4 WE POINTS PLAITED THERM AND IS INI CON-1ITY WW MEP STATE OFAIDPXO CODE W.ATNC♦0 PLATS AND EU RAEYS. THENCE X 0'3P35'E A xSIANLE OF 131.50 FEAT M A POMT: E A A THENCE M O'3T35'EAITSTANLE W 17-0 FEET NAPMM% THENCE N e05A S5 W A ps —6 eE00—T N A Ppx I. QN RELCRCS OF 11ONTTIATINCOUNT'.I 1M AOF AO-W N M1 0.1l1 I ATS ou FA— TiWTFlMILCCH INOTF B l�lB¢- s e >, -N—W HANS•EN P ,¢ly�, —na tole � z NO., OEIII U Su.EMA OAk3 NCBTn 40BDINSCnsrva]3 SO-Y".A C19iANtf OF 51Y.11 FEET N A Y�ION ry.WPH SAIN sX Y of ME g Y MANION1 THI—THE.T C—M DI'Sam ME ON"N.W SVEOIMSCXry NO,] THENCE ALDNC SAID CAMRLY BWNDARY S VSrW-W A DISTANCE M 12—FEET TO ME E0IIL E i. MWOIAM ME CUY OF MERIDIAN HAS AWVEED IN MOTNG 1➢MEN ALL EBTAIS INS IS SL _DN. 11 CIA MY OF ACCOSTTDIICNA T0.AND USE OF.THEFT EAS[MENTSFIS NEREBT IIII<D FCR W LO.UINIXNOT D TO MH ESODRAINACE MID 20 m s•ET ONTO HAND THls OAT ff TOu ANAL NE3T uC.A GfaAwA1E—TAT LA.I.1 C 1.1 TOLL SCUTH EST LLC DEbELOPEA HOR—,PA BY w9AN,X EY,DI saN—DENT tNGINEERING La„ �ulions .1DR uD.T91zDY SOlU710NS,,, SHEEP 2 OF 3 Page 4 Meridian City Council Meeting Agenda June 9,2020— Page 97 of 318 C. Landscape Plan(date: 5/27/2020) i - Eihlk4Fnrk PHA3ESi --- L4 I F `' J'II �dAKs NOEi JEIQSENBFLTS t, PHASE, �it 1 .,. a ti ^i si-I e� q�l 'fit fifkJRE OAKS TI�PHAt$ES0 'a �,• V, S�_r _ OAKS NORTH PHASE 3 LLj IL Z O a OOHTEI RHAS_E 2 Ii, j o vVi _ o Z I �-s ��J' Z O J Z LL — ,-_- OAKS 01FR HT PHASE 11.. WRY NORTF - NUTES s�, I I' III' l TF- - o.o. W.MCMILLAN ROAD LANoscAPe PLAN U.0 Page 5 — Meridian City Council Meeting Agenda June 9,2020— Page 98 of 318 I � I e I lu 3 $ a 4n E II II Lsf- xlcR ea a % i 5,�,� I - imp -- _— �.•- f�— - / -'�'r �EIV�a13iBEL}6 t 3 1 2 VILL DR. I BL ei4 _ I� eLgex xis S o y H Ifi 11 16 19 LLeLO 3a L1 Z 6 s _ z — m a 10 IF— rt- 0 II g� 'i A ' 'LANCBCRPE 11-3 MATCIiNE r MATCHLINE L12 , o T + __ ____ 1 WTOML/E L1,1 I '-ram •v I , _ - [l E91I OfLlIf1A IE1�SE filY n 8a -e6 Y q BI I of N {�7 ,emcxtt - a ROTES � Lu Z O a s Ir - ¢z z Z¢ F If aD, 31 ?? tt BLNIf M w 33 I el 0 r; I _ W.MCMILLAN RD. Page 6 — Meridian City Council Meeting Agenda June 9,2020— Page 99 of 318 Ali EE Page Meridian City Council Meeting Agenda June o.znzo- Page 1nnoram D. Common Drive Exhibits 0 P � a n a N — y � In O m -p Z m 5' SIDE g - — — — —-T---, o� z o m N. BLUEFIELD Z p l � 1 0 o p AVE. c LO --- - -- 1 k 5'SIDE — - a. 5 sIDE _ 94' 10, 10'(UVING) FRON1_ - ^I O IN o z I z! I 20'(GARAGE) FRONT ao I — I I p � m I � V I N p of oii moL4 I aroa I m L- - - -- — M9 m Cy --� 0 21' 15 o�Q� —— 5' SIDE 5' SIDE SHARED I c o -— — —— — DRIVEWAY '' I 94' `�10' ' I to I �I I Im O p ZI I Z L -- --- 94-------J 10": L- - - - —J 10'SIDE (BOUNDARY 12' REAR y C z � or m r z m C�J m p Page 8 — Meridian City Council Meeting Agenda June 9,2020- Page 101 of 318 o w�. � Ly =3 �� II U CL z L`' w T— U J CrJ ILI- Z Z 7 W (AaVON1109) 3aiS ,DI m I - - --- L8 —— — aV36 ,604 z _ _ I Q c� o c�d5 1 `J I I M U O oz NI of + m Iw O xis S - AbUANO I �f w O ---, 0WH h V �- --- Lg ---- -T0 lZ s Mo z N Lj — N o �I = f `novel I aU o ¢m l x co W l o acD l I Q m TNoa�(3adaas),aa— Z I �� I - o l L— Ls ---- -`OL_, a 3OIS S CO 3a15 ,S O I I o I-- �f 6'�� Q, �I 0 w o _ env J 0 1� s o -, O131�3f118 'N O _ cL co W 3� o Lu Z u- O a H (.n 9 LL 'L a a 3 Page 9 — Meridian City Council Meeting Agenda June 9,2020— Page 102 of 318 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(AZ-13-008,RZ-13-015,DA Inst.No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous phase final plat, in accord with UDC 11-6B- 7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Land Solutions, stamped on 05/27/20 by Clinton W. Hansen, shall be revised as follows: a. Note#11: Include the recorded instrument number of the ACHD License Agreement. b. Legend: Include the recorded instrument number of the ACHD permanent easement instrument number. c. Include the Book and Page numbers of the recorded plats for The Oaks North Subdivision No. 4 noted on Sheet 1. 5. The landscape plan shown in Section V.0 prepared by Jensen Belts Associates,dated 05/27/20, shall be revised as follows: a. In the Landscape Calculations table on Sheet L1.3, include the linear feet of parkways (minus 26' for driveways) and the required number of trees in accord with the standards listed in UDC 11-3B-7C. One(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. A license agreement shall be obtained from the Irrigation District to develop the easement area on Lot 11,Block 23 with fencing and landscaping; a copy of said agreement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 7. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathway on Lot 11,Block 23. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10'pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 8. Future homes constructed in this phase shall comply with the elevations included in the development agreement (Oaks North and South Subdivision — Inst. No. 114030972) with materials and architectural features to be the same or higher quality as shown in the elevations. 9. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 10. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location Page 10 Meridian City Council Meeting Agenda June 9,2020— Page 103 of 318 of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 11. Staff's failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 11 — Meridian City Council Meeting Agenda June 9,2020— Page 104 of 318 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. It. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-413. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the proj ect. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at Page 12 Meridian City Council Meeting Agenda June 9,2020— Page 105 of 318 (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 13 — Meridian City Council Meeting Agenda June 9,2020— Page 106 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Oaks North Subdivision No. 8 (H-2020-0053) by Toll Southwest, LLC, Generally Located at 6060 W. McMillan Rd. Click Here for Application Materials ATTACHMENTS: Description Type Upload Date Staff Report Staff Report 6/3/2020 Meridian City Council Meeting Agenda June 9,2020— Page 107 of 318 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 6/9/2020 Legend R DATE: L 0 ��Project Lflcfl�iar TO: Mayor&City Council FROM: Joseph Dodson,Associate Planner RUT R=4-R-4 R-_ 208-884-5533 R-8 R- R= SUBJECT: H-2020-0053 Oaks North No. 8 R-1 R-1 LOCATION: Generally located near the half-mile mark of W. McMillan Road between McDermott Road and Black Cat Road, in UT the SW 1/4 of Section 28,TAN., R.l W. R-$ R_4 RUT i I. PROJECT DESCRIPTION Final plat consisting of 37 building lots and 8 common lots on 13.96 acres of land in the R-4 zoning district. IL APPLICANT INFORMATION A. Applicant/Owner: Toll Southwest,LLC—3101 W. Sheryl Drive, Suite 100,Meridian, ID 83642 B. Representative: Sabrina Durtschi,Toll Brothers—3103 W. Sheryl Drive,Meridian,ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-6B-3C.2. This is the eighth phase of development of the Oaks North Subdivision. The same number of buildable lots, common lots, and amount of open space is proposed as were approved in the preliminary plat. Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Pagel Meridian City Council Meeting Agenda June 9,2020— Page 108 of 318 V. EXHIBITS A. Preliminary Plat(date: 8/6/2013) Ia ---------------------- .! I F azrrr EE"C 1RUT _ N � Area of Phase 8 r I ------- — ——— -------T----1— HUT i NUT i I� I RUT �J s I -• • ,�� _ _ _ __ _M__—__ � �$ a I IF I g S I - I I PLAT L ,"L;, M,p3: wy6� i I I _ __ _ _ •H.5 I Z r I .w I �• I AfIT � d�� ��� Rw -. --T\ -.7-1--- ---fl tlTr 4� T T� "r i.Zr 3s� ,ti,,,• L ------- 1 1 _J 1 1 �L I�I111 — LLIRUP was— i — i �r—� -1 iil Tn r �i -) PRE Page 2 — Meridian City Council Meeting Agenda June 9,2020— Page 109 of 318 B. Final Plat(date: 4/23/2020) THE OAKS NORTH SUBDIVISION NO.8 BOOK PAGE_ LOCATED IN THE SW 114 OF SECTION 28,TAN.,R.1 W.,B.M. A MERIDIAN,ADA COUNTY,IDAHO J� 2020 yv�h g- 5[6" x LEGEND s tiQv t \ ffl23 o 1 e c2 sawea, Eve` •fi � 5 lrs41a P xxxna..xE WO, ° ,�/ate / r �+-�o s a / a PQIsa�12arav i An 1 11 1 I �wE cucs�noetN sued.Na 2 FL�i 118.�n6ES 1801�18G3R i r i ---- n8&5918"W,i5T5d $ I o J� A�GAKS PAGES IMJ1nIfl0aJ R� d sEE SHEE,zof<TOA..T.A 1L­ oar. Aes SURVEY NARRATIVE x ° � a Land olutions -Land S eyng and Consulting s e x n_ .ixa,wxx,uuw v r W_ ,,reAiowrv.io 3i'ri� SHEETI OF Page 3 — Meridian City Council Meeting Agenda June 9,2020— Page 110 of 318 THE OAKS NORTH SUBDIVISION NO.8 BOOK,PAGE NOTES LNE E A u rvs,u�e ��o Huc uv� .aurvrF„e�u ,�rvu nnu:wR�s ae+L�_ al-1.111 1-1 �anss u01=° La cn solutions Land Surveying and Consulting SHEET20F4 Page 4 Meridian City Council Meeting Agenda June 9,2020— Page 111 of 318 C. Landscape Plans(date: 4/15/2020) -'FUTilR 1�9N�RIfF�PHASES N .LI F l � { F E 8 HE �_. � f �AKSMfitH �1 _ 1E14ERSEL7s LJ� ! PHAW 8 MT- LH-L I e A'i1Ki NO'RT[4 A � III T Z ao a a O C w CZ IT I 1 J OAI S�ORT+VOHASE 2 �` �� �_ m Er z 1� pAK3 QRiH o ��E 41 (4 J FH s � NOTES A�3 NO� � L PH 3 OQ azLL o,y ��, � � 1� \7 ---------- � W.MCMILLAN ROAD LANoscAPE PLAN L1.0 Page 5 — Meridian City Council Meeting Agenda June 9,2020— Page 112 of 318 "CANT SGFEDULE ���� 1 T T f OF qk CO Z O 4i a r � �y f �w ZCn e Z -i Y `a �.. `r KEY MAP — L L5LAPELAN SLANT 5GI-EDULE r ` JEN$ENgE4T6 l 41 L CO V.TILIII a Og ----- -- -- ¢ J _ ^ Q I KEY MAP _='I LANLSLAPE PLAN L1.2 Page 6 — Meridian City Council Meeting Agenda June 9,2020— Page 113 of 318 SLANT SGFEDULE 01 Mill. ll. �,f ✓/ ,�� J `�, ++ JENSENBFi7: CO4 Z ¢ r � W J IL Y a o KEY MAP �Ji � LANL5LAPE II �, PLAN 1-1.3 v PLANT SGHEDU_E row OI 112EE-'LA�I NbF_—Nb �IY LANDSCAPE CALGULA-IONS \O ES CO r A� ...,... �.. ,,u....... �N7 .,.,,,. _ a O a .no F 0 me b. Mr z z 51rLav-iv� LL _ ¢ r O z — oLAN0.SLAPE e PLAN NfIiPIOPfI� �^�n..•.ee, L1.4 Page 7 Meridian City Council Meeting Agenda June 9,2020— Page 114 of 318 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(AZ-13-008,RZ-13-015,DA Inst.No. 114030972; PP-13-014). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of the City Engineer's signature on the previous phase final plat, in accord with UDC 11-6B- 7 in order for the preliminary plat to remain valid or a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Land Solutions, stamped on 05/23/20 by Clinton W. Hansen, is approved as submitted. 5. The landscape plan shown in Section V.0 prepared by Jensen Belts Associates,dated 04/15/20, shall be revised as follows: a. In the Landscape Calculations table on Sheet L1.4, include the linear feet of parkways (minus 26' for driveways) and the required number of trees in accord with the standards listed in UDC 11-3B-7C. b. In the Landscape Calculations table on sheet L 1.4, correct the legend to separate out the calculations for parkways and the common open space lot that contains the pedestrian pathway. One(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. Prior to submittal of a final plat for City Engineer signature,the applicant shall submit public access easements for the multi-use pathway on Lot 4,Block 12. Submit easements to the Planning Division for Council approval and subsequent recordation. The easements shall be a minimum of 14' wide(10' pathway+2' shoulder each side). Use standard City template for public access easement. Easement checklist must accompany all easement submittals. Coordinate with Kim Warren from the City of Meridian Parks Department. 7. Future homes constructed in this phase shall comply with the elevations included in the development agreement (Oaks North and South Subdivision — lnst. No. 114030972) with materials and architectural features to be the same or higher quality as shown in the elevations. 8. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 9. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 10. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. Page 8 — Meridian City Council Meeting Agenda June 9,2020— Page 115 of 318 B. Public Works Site Specific Conditions: 1. Reserve correct streetlight numbers. The spacing appears to meet requirements. General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision;applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 4. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. Page 9 — Meridian City Council Meeting Agenda June 9,2020— Page 116 of 318 11. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. All grading of the site shall be performed in conformance with MCC 11-1-413. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the prof ect. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. Page 10 Meridian City Council Meeting Agenda June 9,2020— Page 117 of 318 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 11 — Meridian City Council Meeting Agenda June 9,2020— Page 118 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.J. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Warrick No. 2 (H-2020-0044) by Schultz Development, Located at 2445 E.Amity Rd. 9& jonow -A ATTACHMENTS: Description Typ loa Order Findings/Orders 6/1/2020 Exhibit A Exhibit 6/1/2020 Meridian City Council Meeting Agenda June 9,2020— Page 119 of 318 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JUNE 9,2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 19 BUILDING ) CASE NO. H-2020-0044 LOTS AND 4 COMMON LOTS ON ) 3.66 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT WARWICK FINAL PLAT NO 2. ) BY: SCHULTZ DEVELOPMENT ) APPLICANT ) This matter coming before the City Council on June 9, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"WARRICK SUBDIVISION NO 2, LOCATED IN THE NW 1/4 OF THE NE '/4 OF SECTION 32, TOWNSHIP 3N, RANGE IE, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 4/4/2020, by GREGORY G. CARTER, PLS, SHEET 1 OF 3," is ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 2.—H-2020-0044) Page 1 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 120 of 318 conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated 5/26/2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Schultz Development, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 2.—H-2020-0044) Page 2 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 121 of 318 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of June, 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 6-9-2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 2.—H-2020-0044) Page 3 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 122 of 318 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 2.—H-2020-0044) Page 4 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 123 of 318 EXHIBIT A STAFF REPORT E IDIA 4 COMMUNITY DEVELOPMENT DEPARTMENT r a H O HEARING 5/26/2020 Legend DATE: TO: Mayor&City Council Project Location FROM: Alan Tiefenbach,Associate Planner 208-489-0573 Bruce Freckleton,Development Services Manager - - 208-887-2211 SUBJECT: H-2020-0044 Warwick Final Plat No 2 LOCATION: 2445 E. Amity Rd. in the NE 1/4 of - Section 32, T.3N., R.IE. I. PROJECT DESCRIPTION Final Plat consisting of 19 building lots and 4 common lots on 3.66 acres of land in the R-8 zoning district. This is the second phase of the Warrick Subdivision. II. APPLICANT INFORMATION A. Applicant Schultz Development—PO Box 1115,Meridian,ID 83680 B. Owner: Calistoga Partners,LLC—2275 S. Eagle Rd# 185,Meridian, ID 83642 C. Representative: Schultz Development—PO Box 1115,Meridian, ID 83680 III. STAFF ANALYSIS The preliminary plat for this development was approved by City Council on 12/6/2018. The preliminary plat consisted of 130 building lots and 19 common lots. The final plat for the first phase was approved by Council on 4/16/2019. This is the second phase, consisting of 19 building lots and 4 common lots on 3.66 acres. Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 124 of 318 Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat depicts the same number of building lots and qualified open space as shown on the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required.No amenities were required with this particular phase. All development shall comply with the dimensional standards listed in UDC Table 11-2A-5 for the R-8 zoning district and UDC Table 11-2A-6 for the R-8 zoning district. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 1/14/2019) ia. o of o o` � a �.3 :aa a" __ °"`��n 3T rvR�a�srnEer sEcnory u — : m a :TYPICAL SHEET SECTION a ED �p a o� 9 � o o o -© o 0 0 0 ° ���q •° �� . e roo �xv 9LIX l SOUTHERN HIGHLANDS SUE' z �EVOe m S k EVOaH an Nµ^^ rt C1.o Page 2 — Meridian City Council Meeting Agenda June 9,2020— Page 125 of 318 B. 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AT ME Pp ONS E --- I o wl OF Nv A,WCULNN OP n TON aRNMPUR P1.N -SIEN WAn. - - 9EN Ni NE 589434YE (� EBINWI O T MIS sue—IN c-RIOE-IpAHa MIT NT NNF 10.6 J THE THE SHE ENENAIgN •y '" 15 n h' 0 7- ---110.96----� a SECTaI J,w-1 cNx eTHIS%SPNSIW IS 91NATEB MIMI.THE NEW YORK IRRIGATW _ __ _ __ CITY OF NEgIC1AN�PEOESTRIAN E .1RICT IRRIOAT AifR wLL BE DFL-D TO EAtlI L61 BY EAID IKIRICY.EARN LOT III-EA11NEN1-NOTE 11 OWNER SHALL BE RESOXSBIE TO PAT 1f18ATOX A:SESSk-TO SAID V MDT. ACHID 2 I L 1154'-XBG'41f1'W----, A ENT 9`10.0' 13 I- EFFECT A�TXE THE OF ME XE-T�INSO,MPLY AAM 1NE 1-YARLL NEODUTUNG IN INST D.201w EASEMENT ONE -49 -'SBe'Al'i"E-- n POMANFMT EpSENENT ONE A.-95J y+�T+ + +� KM euIM NO Sc1aAa15 sHAFL BE IN Acc08D-.11NE AJ'NTUAIN[IININO Avro ACM M N0.1019EP586]5 REGJINDON SH S AT E ARE OF I590ANDE OF INDIVIDUAL WILDING PER-OR i q 1 B -g i-125 gI p5 SPE[1FlCALLY APPHOYED AND/OR NEWIREO.OR AS SHONN ON MIS PV.T. FXXT:T:RXR P EACHD MASTER STORM DBAIH 5'41'SS7w-___ M1bT.J�hnhh Jv XEMT-SEE NOTE B ---_--N 12 AN AXO 1E,EEON[1:LOT 1A.A-J A.OD WON LOTS WEEON SHwL SE OWNED TJ I Ax0 O'Aflt GdpANi-PNEssuRE ------- 1 o z,. .-----O_. --�''I T O WINTAEss TOE AMITY A.Is PNpH55pgWTdl '����_I 1FRIGATION EASOM NT ONE 1xI.JT_______, e B INfp BY THE MOWEYAR R•S A I $o © o NBB'Al'43'W 111.f10'� -uREcr AOE ®TEA Oj LOT HM xq qE• OT 4 ROCK 1 SNPLL DOMAINS AN ACCESS EASEMENT AND IS SERNENI TO LOTS].9 20.33 H ccl: S. zNO 10,ElD M I- _'1xp,97_-__ B. LOT M ELOIN 1 SHALL EE SUBJECT TO A CPERATON AND MNNTENANCE EASEMENT FCR -N68{7'22^A'141,N(1' I> 117'OS•wL� 4&B6' BEASLEY LATERAL W FAKW W TiE NEW YIXM IPMGA1KlN OISMCF, I NL NOs IT 10. ,Lam IEMPoRARY J—-OMENT INST.Na N C L = �a I" 7729 p O4 aT4�p C-N 1/16 O�Y GCPP' 5.32 11118 IDAHO 99%W.EMERALD IT. SURVEY BOISE I__OT Joe NO.20-125 hoop eAGnSm SHEET 1 of s GROUP,LLC Page 3 — Meridian City Council Meeting Agenda June 9,2020— Page 126 of 318 C. Common Drive Exhibit(date: 4/9/2020) O I o I 40' � 5, I I J b Q "3 n TO I Q o J 20' LLJ —j O Q , W U zz o � v w 18CD Qtf I 30' I 10 20' E. MADRIGAL ST. LO I BLOCK I I1J 11 � I � J 0 U I 12 cn I Page 4 Meridian City Council Meeting Agenda June 9,2020- Page 127 of 318 D. Landscape Plan(date: 4/7/2020) O — CITY OF MERIDIAN ` H E AMITY ROAD PROJECT INFORMATION �-- _ LANDSCAPE REQUIREMENTS = ' PHASE THREE I - k •.I _ �.k, .,...y.,,..,..v 777 srNEEf �e _ v 3 •—/( a �•` +,ra nm yr w-x. .,,.__.�_ q,y t 9 _ E LANDSCAPE LEGEND x, - - - - -- '� KEY MAP �I�8� -------------------- PLANT SCHEDULE DTY KEY BOTANICAL NAME COMMON NAME SZE NOTES GLASS DEC—DM ENARE TREES T MADRIGAL STREE ILLJ ORNAMENTAL T EE6 N B!PERENNIAL/RNAMEIJFAI GRASSES TL • — n CALLOUT LEGEND fli ---- ----- 0 a TOPSOIL NOTES IRRIGATION NOTES: i' O "« Z C zl 1w - - �0ow >� fl- CITY OF ME.... PACE�14 MERIDIAN OPEN S 4 U REQUI REMENTS I - 1. �2wZ i h'l ❑ - I ],-- III i`�� - CITY MER IREMENTSWr �...m WEED ABATEMENT NOTES: I II C 0 IDIAN FENCING T _ warr '�4J III I __ I - FENCING REONIREMENT6 TURF AREA PREPARATION NOTES w 0 0 a TREE MITIGATION NOTES - — - �ls i3f° Z /TILANDSCAPE PLAN O - - -muimrs:rxvica.mmar.:r_wRanc� � L1.0 Page 5 — Meridian City Council Meeting Agenda June 9,2020— Page 128 of 318 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0115, Development Agreement#2019-019693). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council approval of the preliminary plat, or apply for a time extension, in accord with UDC 11-613-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The landscape plan prepared by Breckon Land Design,dated 4/7/2020, is approved as submitted. 5. The final plat prepared by Gregory G. Carter, Idaho Survey Group, dated 4/04/20 shall be revised as follows: a. Note: #10: Insert ACHD instrument number. 6. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the Applicant of responsibility for compliance. 7. Prior to the issuance of any building permits, the property shall be subdivided in accordance with the UDC. 8. Prior to signature on the final plat,the applicant shall submit a copy of the final street name evaluation from Ada County. 9. The applicant shall comply with the common drive exhibit attached as Exhibit V.D. 10. The rear and/or sides of 2-story homes on Lots 3-6 and 7,Block 1 that are visible from the arterial street(i.e. E. Amity Rd.) are required to incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding, porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the public street.Single-story structures are exempt from this requirement. 11. Future development shall be consistent with the conceptual building elevations included in the Development Agreement. 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster Sue Prescott at 887-1620 for more information. Page 6 — Meridian City Council Meeting Agenda June 9,2020— Page 129 of 318 B. Public Works Site Specific Conditions: 1. In addition to the internal street lights within the development, applicant shall be required to install one type 1 streetlight on E. amity road that is offset from the existing lights across the street. 2. Applicant shall adjust their sanitary sewer design to remove the mainline out of common driveway. In these cases,service lines shall be extended to the common drive lots from the mainlines located in the public right-of-ways. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping,amenities,pressurized irrigation,prior to signature on the final plat 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can Page 7 Meridian City Council Meeting Agenda June 9,2020— Page 130 of 318 be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non- health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review,and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-413. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed.in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting(http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense.Final design shall be submitted as part of the development plan set for approval,which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an Page 8 Meridian City Council Meeting Agenda June 9,2020— Page 131 of 318 executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x 11"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Page 9 — Meridian City Council Meeting Agenda June 9,2020— Page 132 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.K. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Warrick No. 3 (H-2020-0045) by Schultz Development, Located at 2445 E.Amity Rd. 9& - A�� -A ATTACHMENTS: Description Typ loa Order Findings/Orders 6/1/2020 Exhibit A Exhibit 6/1/2020 Meridian City Council Meeting Agenda June 9,2020— Page 133 of 318 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: JITNE 9, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 31 BUILDING ) CASE NO. H-H-2020-0045 LOTS AND 7 COMMON LOTS ON ) 10.31 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT WARWICK FINAL PLAT NO 3. ) BY: SCHULTZ DEVELOPMENT ) APPLICANT ) This matter coming before the City Council on June 9, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"WARRICK SUBDIVISION NO 3, LOCATED IN THE NW 1/2 OF THE NE '/4 OF SECTION 32, TOWNSHIP 3N, RANGE IE, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 4/6/2020, by GREGORY G. CARTER, PLS, SHEET 1 OF 3," is ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 3.—H-2020-0045) Page 1 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 134 of 318 conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated 5/26/2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Schultz Development, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 3.—H-2020-0045) Page 2 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 135 of 318 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 9th day of June, 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. 6-9-2020 By: Dated: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 3.—H-2020-0045) Page 3 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 136 of 318 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(WARWICK FINAL PLAT NO 3.—H-2020-0045) Page 4 of 4 Meridian City Council Meeting Agenda June 9,2020— Page 137 of 318 EXHIBIT A STAFF REPORT E COMMUNITY N --- COMMUNITY DEVELOPMENT DEPARTMENT r a H O HEARING 5/26/2020 Legend DATE: TO: Mayor&City Council Project Location L---igntd FROM: Alan Tiefenbach,Associate Planner F, 1311 ~k SIE, 208-489-0573 Bruce Freckleton,Development ® ® Services Manager - - 208-887-2211 SUBJECT: H-2020-0045 Warrick Final Plat No 3 LOCATION: 2445 E. Amity Rd. in the NE 1/4 of - ® L Section 32, T.3N., R.IE. I. PROJECT DESCRIPTION Final plat consisting of 31 buildable lots and 7 common lots on 10.31 acres of land in the R-4 and R-8 zoning districts. This is the third phase of the Warrick Subdivision. II. APPLICANT INFORMATION A. Applicant Schultz Development—PO Box 1115,Meridian,ID 83680 B. Owner: Calistoga Partners,LLC—2275 S. Eagle Rd# 185,Meridian, ID 83642 C. Representative: Schultz Development—PO Box 1115,Meridian, ID 83680 III. STAFF ANALYSIS The preliminary plat for this development was approved by City Council on 12/6/2018. The preliminary plat consisted of 130 building lots and 19 common lots. The final plat for the first phase was approved by Council on 4/16/2019. This is the third phase, consisting of 31 building lots and 7 common lots on 10.31 acres. All development shall comply with the dimensional standards listed in UDC Table 11-2A-6 for the R-4 and R-8 zoning districts. Page 1 — Meridian City Council Meeting Agenda June 9,2020— Page 138 of 318 The following amenities are proposed in this phase: a segment of the City's 10-foot wide multi-use pathway system along the Ten Mile Creek, and a micropathway which provides pedestrian connectivity from E. Alston Street to E. Ricon Street. The preliminary plat included an area of qualified open space east of a micropathway shown as Lot 9,Block 5.Although the micropathway remains on the final plat,the area of open space has been moved to Lot 19,Block 2. The total area of qualified open space has not changed and is consistent with the approved preliminary plat. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat depicts the same number of building lots and qualified open space as shown on the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 1/14/2019) H, 3- - - � °' Il — - QO �� •� o,j I� 33`NPICAL STREE75ECTION- - 4 O O O O 34 TYPICAL 5TRE 5ECUDIN LTIIE oarREET rvores, �Li O O O O O O O m ,bacK , 77.Qmr ? ss0� - O O O 0 qs fir.z.�....a.�. PRELIMINARY E—LPMENT FFhTureEs: - = 77711 s � Q Q. P os-o 0 O O Q O O O O O O Off - SOUTHERN HIGHLANDS SUBS - C1.0 Meridian City Council Meeting Agenda June 9,2020— Page 139 of 318 B. Final Plat(date: 4/6/2020) WARRICK SUBDI VISION NO. 3 N'AaRr�K suenrvrsr0u r0.1 s e0K 2�C``�`t.'mc '�; `,� N164r30'E 2591' RLOC(a PIS\ ti Ca�� '�a ♦\ 599'41'2¢'E O o N a I ' O O Q' SE941' 'E 499 096'22'IE O O 0 2C000'-__ ]0. O 38 .89' __ ___ �oa`,� �♦ TI - n ry� BLOC 4W n�'� "/ \\ ♦� © © ` s5ea'22•E Igs.So'-- m ssaw'w E. 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Common Drive Exhibit(date: 4/9/2020 I 5' 40' 20 22 I 0 I N Ln EL 21 w Q U O 40' 09) U w oElf 20' N ALSTON Q 30' n" cQ� � 31, 1 U J I n I — LO - - - - I I rage 4 — Meridian City Council Meeting Agenda June 9,2020- Page 141 of 318 D. Landscape Plan(date: 4/8/2020) TOPSOIL NOTES P NT 5nv— PROJECT INFORMATION n...�M. � LDSCAPETLEGEND AN CITY CF MERIDIAN OPEN SPACE - REQUIREMENTS t - - F — 1 =�= F L�{ � _ 1 I cALLouT LLGenD d o w ❑dad xI— CITY OF MERIDIAN FENCING m�Ow REQUIREMENTS [q Q¢a �U a 3 O O O I O I 0 . +r LANDSCAPE PLAN-AREA ONE •m••-- ' 1 ut PLANT KED LE PROJECT INFORMATi N TURF AREA PREPARATION NOTES a. �I \ ���,. _ .. LANDyS^C�APE LEGEND zJ O CI OF MERIDIAN CITY OF MERIDIAN FENCING JJ LANDSCAPE REQOIREMEN rS RE DIREMENTS ir CITY OF MERIDIAN OPEN SPACE C •My,N N $0 REq LIIRFMFNTS IF-�� 4 F E�GCALLOUT LEGEND = O F$ /•' ZO ¢ SLED AREA PREPARATION NOTES u EEm wa cc col 11 r i )\KEY MAPLASOCAEE ELM-6BE TWO W4�tl�I uz Page 5 — Meridian City Council Meeting Agenda June 9,2020— Page 142 of 318 CRY OF MERIDIAN PROJECT INFORMATION LANDSCAPE REOUIREMENTS ... �� G 8 BU PW i t --- > 44 _•..,..s.aa f€ I n.rk...r.� LANDSCAPE LEGEND KEY MAP r�Y CITY OF MERIDIAN FENCING m..�...,� i C m W n....u. IZ Q IE CITY OF MERIDIAN OPEN SPACE CALLOUT LEGEND = ~ REQUIREMENTS OO BAN+ ., y.��. ZOO w - �¢�a m m o Wgwd O C? P �1HIM.— LANDSCAPE PLAN-AREA THREE w U H N Z O U L13 Page 6 — Meridian City Council Meeting Agenda June 9,2020— Page 143 of 318 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0115,Development Agreement#2019-019693). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council approval of the preliminary plat, or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Gregory G. Carter, Idaho Survey Group, dated 4/06/20 shall be revised as follows: a. Note: #10: Insert pathway easement instrument number. b. Note: #11: Insert ACHD instrument number. c. Note#6: Remove the reference to Lot 1,Block 3 which is not located within the boundaries of this plat. 5. The landscape plan prepared by Breckon Land Design,dated 4/8/2020, is approved with the following modification: a. The ACHD drainage pond proposed on Lot 19, Block 2 shall be landscaped in accord with UDC 11-3B-11C. Prior to signature on the final plat,the applicant shall provide a detail of the pond design that demonstrates compliance with the aforementioned standards. 6. Submit a copy of the final street name review letter from Ada County. 7. The Ten Mile Creek shall be protected during development. 8. A 14-foot wide public pedestrian easement shall be submitted to the Planning Division for the multi-use pathway along the Ten Mile Creek prior to City Engineer signature on the final plat; coordinate the details of the easement with Kim Warren,Park's Department. 9. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. 10. The applicant shall comply with the common drive exhibit attached as Exhibit V.D. 11. Future development shall be consistent with the conceptual building elevations included in the Development Agreement. Page 7 Meridian City Council Meeting Agenda June 9,2020— Page 144 of 318 12. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster Sue Prescott at 887-1620 for more information. 13. The irrigation pond proposed on Lot 6,Block 8 is required to have recirculated water and be maintained such that it doesn't become a mosquito breeding ground in accord with UDC 11-3G- 3B.8. B. Public Works 1. A portion of this project lies within the Meridian Floodplain Overlay District. Prior to any development occurring in the Overlay District, a floodplain permit application, including hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6,until a LOMR is filed and approved by FEMA. 2. Street lights shall follow the established City numbering method. 3. Applicant shall be required to extend sanitary sewer"to and through"their development to provide serviceability to the neighboring property to the East. 4. This phase of the development will result in two dead-end water mains,which may result in poor water quality until such time as additional mains are tied in to provide circulation of water.. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet,if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping,amenities,pressurized irrigation,prior to signature on the final plat. Page 8 Meridian City Council Meeting Agenda June 9,2020— Page 145 of 318 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non- health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review,and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-I 4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and Page 9 Meridian City Council Meeting Agenda June 9,2020— Page 146 of 318 approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting(http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval,which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x 11"map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Page 10 Meridian City Council Meeting Agenda June 9,2020— Page 147 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.L. Presenter: Sonya Allen Estimated Time for Presentation: 0 Title of Item - Development Agreement for Allmon Subdivision (H-2019-0135)with TBC Lan Holding (Owner) and Todd Campbell Construction, Inc. (Developer), Located at 5885 & 5875 N. Locust Grove Rd. (Parcels S0530142200 and S0530142050) Development Agreement between the City of Meridian and TBC Land Holding (OWNER) and Todd Campbell Construction, Inc. (DEVELOPER)for Allmon Subdivision H-2019-0135 ATTACHMENTS: Description Typ Upload Date Development Agreement-H-2019-0135 Agreements /Contracts 6/1/2020 Exhibit A-H-2019-0135 Exhibit 6/1/2020 Exhibit B-H-2019-0135 Exhibit 6/1/2020 Meridian City Council Meeting Agenda June 9,2020— Page 148 of 318 ADA COUNTY RECORDER Phil McGrane 2020-070271 BOISE IDAHO Pgs=43 CHE FOWLER 06/11/2020 10:13 AM CITY OF MERIDIAN, IDAHO NO FEE DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian .2. TBC Land Holding, Owner 4. Todd Campbell Construction, Inc., Developer. THIS DEVELOPMENT AGREEMENT (this Agreement); is made and entered into this 9th day of June 2020, by and between City of Meridian,. a. municipal. corporation of the State of Idaho, hereafter called.CITY whose address is 33 E.Broadway Avenue;. Meridian.,Idaho 83642.and TBC Land Holding;whose address is PO Box 140298;.Boise,ID 83714, hereinafter called OWNER and Todd Campbell Construction, Inc., whose address is PO Box. .14.0298, Boise;ID 83714,hereinafter called DEVELOPER. 1. RECITALS: 1.1 WHEREAS; Owner is the sole owner,in law and/or equity,of certain tract.of land in the County of Ada, State of Idaho,described in Exhibit"A",which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS,Idaho Code§67-6511 A provides that cities may,by ordinance, require or permit as a condition of.zoning that the Owners and/or Developer make a written commitment concerning the use or development ofthe subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the. enactment of Section l l�5B-3 of the. Unified Development Code. ("UDC"); which authorizes development,agreements upon the annexation and/or re-zoning of land; and 1.4 WHEREAS, Owner and/or Developer have submitted an application for annexation and zoning of 10.03 of land with an R=8 (medium density residential) zoning district on the property listed in Exhibit "A" (attached), under the Unified Development Code, which generally describes .haw the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner and/or Developer made.representations at the public hearing before the Meridian Planning and Zoning Commission and the Meridian City Council,.,as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for requested annexation and zoning before the.Planning and Zoning Commission and the City Council, DEVELOPMENT AGREEMENT—ALLMON SuBmvisION(14-2019-0135) PAGE 1 OF.8 Meridian City Council Meeting Agenda June 9,2020— Page 149 of 318 includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 12th day of May; 2020, the Meridian. City Council approved certain Findings Of Fact and Conclusions of Law acid Decision and Order ("Findings"),.which have been incorporated into this Agreement and attached as Exhibit"B"; and 1,8 WHEREAS,the Findings.require the Owner and/or Developer to enter into a Development Agreement.before the City Council takes final..action on final plat; and 1.9 WHEREAS., Owner and/or Developer deem it to be in.its best interest to be able to enter into this Agreement and acknowledges that this.Agreement was entered.into.voluntarily and at its urging and request; and 1.10 `WHEREAS, City requires the Owner.and/or Developer to enter into a development agreement for the purpose of ensuring that the Property is developed:and the subsequent use of the Property is in accordance with the terms and conditions ofthis Agreement;herein being.estahlished as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from .affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on October 11,2016, Resolution:No. 16-1173, and the UDC, Title I L NOW, THEREFORE;.in consideration of the covenants and conditions set forth herein, the parties agree as follows: 4824 E. Fairview Avenue,Boise,ID 83706 2.. INCORPORATION OF RECITALS.; That.the above recitals are contractual and binding.and are incorporated herein as if set forth in full. 3.. DEFINITIONS: For all purposes of this Agreement the following words, terms,and phrases herein contained in this section shall be defined and interpreted as herein provided for,unless. the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian, a party to this.Agreement., which is a municipal Corporation and government.subdivision of the state of Idaho, organized and existing by virtue of law of the State. of Idaho, whose address is 33 East Broadway Avenue, Meridian,Idaho 83642. 12 OWNER: means and refers to.TBC Land Holding, whose address is.PO Box 140298, Boise, ID 83714, the party that owns said Property and shall include any subsequent owner(s) of the Property. DEVELOPMENT A(3R EMENT-ALLmoN SUBDIVISION(H-2019-0135) PAGE 2 OF 8 Meridian City Council Meeting Agenda June 9,2020- Page 150 of 318 3.3 DEVELOPER: means and refers to Todd.Campbell Construction,Inc., whose address is PO Box 140298, Boise, ID 83714, the party that is developing said Property and.shall include any subsequent developer(s).ofthe Property. 3.4 PROPERTY: means and refers to that.certain parcel(s)of Property located in the County of Ada,City of Meridian as described in Exhibit"A"describing the parcel to be bound by this Development Agreement and attached hereto and by this reference incorporated herein as if set forth at length.. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to Aevelop the Property in accordance.with the terms and conditions of this Agreement. 4.1 The.uses allowed pursuant to this Agreement are only those uses. allowed. under the UDC. 4.2 No change in.the uses specified in this Agreement shall.be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY. 5.1. Owner and/or Developer shall develop the Property in accordance with the following.special conditions: a.. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and conceptual building elevations included in Section VII of the Staff Report attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit"B"and the provisions contained therein. b Single-family homes on Lots l4 and 15,Block 2 shall be restricted to 25 feet in height. 6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6) months after the date.of the Findings for the annexatiowand.zoning or it is null and void. 7. DEFAULTICONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: T l Arts of Default. Either party's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owner and/or Developer's default of this Agreement,Owners. and/or Developer shall have thirty(30)days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default;which action must-be prosecuted with diligence: and completed within one hundred eighty. (180) days;. provided., however, that.in the case of any such default that cannot with diligence be DEVELOPMENT AGREEMENT--ALLmoN SUBDIVISION(H-2019-0135) PAGE 3 OF 8 Meridian City Council Meeting Agenda June 9,2020— Page 151 of 318 cured within such one Hundred eighty(180)day period,then.the time allowed to cure such failure may be;extended forsuch period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owner and/or Developer that is not cured after notice.as described in Section 7.2,Owners and/or Developer shall be deemed to have consented to modification of this Agreement and. de- annexation and reversal of the zoning.designations described herein,.solely against the offending portion of Propertyand upon City'.scompliance with all applicable.laws,ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-65.1 L Owners and/or Developer reserve all. `rights to contest whether a default.has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owners.and/or Developer, or by any successor or successors in title or by the assigns of the parties hereto: Enforcement may be sought by an appropriate action at laworin equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the. performance of any covenant to be performed hereunder by either Owners.and/or Developer or City is.delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include; without limitation, acts of civil disobedience,:strikes or similar causes,the.time for such'performance shall be extended by the amount of time of such delay. 7.5 Waiver. A waiver by City of any default by Owners and/or Developer of any one or more of the covenants.or conditions hereof shall apply solely to the default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other'covenants.and conditions. 8. INSPECTION: Owners and/or Developer shall, immediately upon completion of any portion or the.entirety of said development of the Property as required:by this Agreement or by City ordinance or policy,notify the City Engineer and request the.City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and. conditions of this Agreement and all other ordinances of the City that apply to:said.Property. 9. REQUIREMENT FOR RECORDATION: City shall record this. Agreement, including all of the Exhibits,and submit proof of such recording to Owners and/or Developer;prior to the third reading of the Meridian Zoning Ordinance:in connection with the re-zoning ofthe Property by the City Council. If for any reason after such recordation; the City Council fails to adopt the ordinance in connection with.the:annexation and zoning of the Property contemplated hereby,the City shall execute and record an appropriate instrument of release of this.Agreement. 1 Q: ZONING: City shall,following recordation of the duly approved Agreement,enact a valid and binding ordinance zoning the Property as specified Herein. DEVELOPMENT AGREEMENT-ALLMON SUBDIVISION(H-2019-0135) PAGE 4 of 8 Meridian City Council Meeting Agenda June 9,2020- Page 152 of 318 I L SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit, cash deposits, certified check or negotiable bonds,.as allowed under the UDC,to.insure the installation of required.improvements;which the Owner and/or Developer agree to provide, if required by the.City. 12. CERTIFICATE OF OCCUPANCY: No.Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed,completed,and accepted bythe City, or sufficient surety ofperformance is provided.byOwner and/or Developer to the City in accordance with Paragraph 1.1 above. 1.3. ABIDE BY ALL CITY ORDINANCES: That.Owner and/or Developer agree.to abide by all ordinances of the City of.Meridian unless:otherwise provided by this Agreement. 14. NOTICES: Any notice.desiredby the parties and/or required by this.Agreement shall. be deemed delivered if and when personally delivered or three(3) days after deposit in the United States Mail, registered.or certi€ied.snail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Avenue Meridian,Idaho 83642 Meridian;Idaho 83642 OWNER: DEVELOPER: TBC Land Bolding Todd Campbell Construction,Inc. PO Box.14a298 PO Box 140298 Boise, ID 83714 Boise, lb 83714 14.1 A party shall have.the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this seetion: 15: ATTORNEY FEES: Should any litigation be commenced between the parties.hereto concerning this Agreement,the prevailing party shall be entitled,in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court.of competent: jurisdiction. This provision shall be deemed to be:a separate contract between the parties and shall. survive any default,termination or forfeiture of this.Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictlyof the essence with respect to each and everyterm,condition and provision hereof,and that the failure to timely perform any of the.obligations hereunder shall constitute a breach.of and a default under this Agreement by the other party so failing.trf perform. REVELOPmF_NTAGREEMENT—ALLMON SuBDivISION(H-2019-0135) PAGE 5 OF 8 Meridian City Council Meeting Agenda June 9,2020— Page 153 of 318 17. BINDINGUPON SUCCESSORS: This Agreement.shall be binding upon and inure. to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including.City's corporate authorities and their successors in off ce. This Agreement.shall be binding .on the Owner and/or Developer,each subsequent owner and any other person.acquiring an interest in the Property.. Nothing herein'shall in any way prevent sale or alienation of the Property,.or portions thereof, except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners.. shall be both benefited. and bound by the conditions. and restrictions. Herein expressed: City agrees,.upon written request of Owner and/or Developer,.to execute appropriate.and recordable evidence of termination of this Agreement if City,in its sole and reasonable discretion,had determined that Owner and/or Developer have fully performed their obligations. under this Agreement. 18. INVALID.PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be.deemed to be excised from this Agreement and the invalidity thereof shall not.affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY:. Unless otherwise.expressly provided,each party shall act reasonably in giving any consent,approval,or taking any other action tinder this Agreement, 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a.governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such.action or proceeding. 2L FINAL AGREEMENT; This. Agreement sets.forth all promises, inducements, agreements;condition and understandings between Owner and/or Developer and City relative to the subject matter hereof,and there are no promises,agreements,conditions or understanding;either oral or Written, expmss'or implied, between Owner and/or Developer and City,.other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment,. change or addition.to this.Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant,with respect to City,to.a duly adopted ordinance or resolution of City. Z1.1 No condition governing the uses and/or conditions governing re-zoning of the subj ect Property herein provided for can be modified or amended without the approval ofthe City Council after the City has conducted public hearings) in accordance with the. notice provisions:provided for a zoning designation and/or amendment in force at the time of the proposed amendment: 22. EFFECTIVE DATE OF AGREEMENT:This Agreement shall be effective.on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with.the.annexation and zoning of the Property and execution. of the Mayor and City Clerk. [end of text; signatures; acknowledgements, and Exhibits A and B fallow] DFvuoPMENT AGREEMENT-ALL1vmoN SUBDIVISION(H-2019-Q L35) PAGE.6 of 8 Meridian City Council Meeting Agenda June 9,2020- Page 154 of 318 ACKNOWLEDGMENTS. IN WITNESS WHEREOF,the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: DEVELOPER: TBC Land Holding Todd Campbell Construction,Inc. By: � � �� BY. Its: Its: CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison Chris Johnson,City Clerk. DEVELOPMENT AGREEMENT---ALLMON SUBDrvisioN(H-201.9=0135) PAGE TOP 8 Meridian City Council Meeting Agenda June 9,2020— Page 155 of 318 STATE:OF IDAHO. } ss: County of Ada } On this. da .of ,2020,beforc._me,the undersigned,a Notary Public in,a d for 4aid State,personally appeared AA knowtt.or identif ed to me to be,tile. Parr '�" of TBC Land Holding,..and lieperson who sigried:above and acknowledged tome that he executed the same.on behalf-of said Company. �<< i iWjljUSS WHEREOF,.I have hereunto set my hand:and affixed.my.official seal the.day and year in this ce i i�a Rb written. ti% A o�AR r Notary Public krfidb pU5L� Residing at: a� . SS: County.:of Ada } On this a da of.. 2020,before nie;.the undersigned;a.Notary Public in and for.said..State,personally q n appeared.. ;:known or identified ed to.me to.be.theS�G{YTr of Todd Campbell Construction,Inc;and.the person who signed above and acknowWgedty me that he executed the same on behalf of said Company. �%NESS WHEREOF,I have:hereunto set my hand and affixed my official seal the day and year in.this written. R =— :.KGB L1G Notary Public: h dyo�a' �� Residing at: ••�'1°i My Commission Expires: ( `f ST�ktl t)t4l 3Ax0 ) ss County of Ada } On.this 9th day of June , 2020,:before me,.a Natary Public,personally appeared Robert E:.Simison.and.Chris Johnson,known or identified to me to be.the Mayor.and Clerk,respectively,of the Cityof Meridian, who executed the instrument or the person. that executed the instrument of behalf of said City, and acknowledged to me that such City executed the.same. IN WITNESS,WHEREOF,.I have:hereunto set my hand and affixed my.official seal the day and year in this certificate.first.above written. (SEAL) Notary Public for Idaho Residing at: Meridii-an, Idaho Commission expires: 3-28-2022 DEVELoPMENr AGREEMENT—ALLmoN SUBDrvis IV(H-2019-41`35) PAGE 8 of 8 Meridian City Council Meeting Agenda June 9,2020— Page 156 of 318 EXHIBIT A B & A Engineers, Inc. Consulting Engineers & Land Surveyors 5505 West Franklin Rd. Boise, ID 83705 Telephone 208.343.3381 Facsimile 208,342.5792 Allmon Subdivision Annexation Description November 19,2019 A portion of, the southeast quarter of the northeast quarter of Section 30, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North Quarter Corner of said Section 30; thence N89°47'00"E, 2,634.00 feet along the North line of Section 30 to the Northeast Quarter Corner; thence SOO°13'57"W, 1,660.54 feet along the easterly boundary of said Section 30 and the centerline of N. Locust Grove Road to the Point of Beginning: Thence continuing S00"13'57"W,332.05 feet along the easterly boundary of said Section 30 and the centerline of N. Locust Grove Road Thence S89°43'08"W,25.OD feet to the westerly right-of-way of N. Locust Grove Road; Thence S89"43'08"W, 1,287.88 feet along the northerly boundary of Madelynn Estates Subdivision to the southeast corner of Arcadia Subdivision; Thence N00°10'34"E,333.46 feet along the easterly boundary of Arcadia Subdivision to the southwest corner of Reserve Subdivision No.2; Thence N69°46'49"E, 1,288.20 feet along the southerly boundaries of Reserve Subdivision No.2 and The Reserve Subdivision to the westerly right-of-way of N. Locust Grove Road; Thence N89°46'49"E,25.00 feet to the easterly boundary of said Section 30 and the centerline of N. Locust Grove Road and the Point of Beginning. Comprising 10.03 acres,more or less. REO Y � N 411 0 V s�p�R OF % H D. tN' Allmon Subdivision H-2019-0135 Meridian City Council Meeting Agenda June 9,2020— Page 157 of 318 EXHIBIT A Allmon Subdivision Annexation Map 19 58yµ 42w 19 20 3 — — 111a1 o 30 29 I NORTH SCALE: 1'=150' �o ti oo esv� ,00 eSJ� DO I s N ¢ e N R Z z �Ie N89'46'49'E 1313.20 1288.2 o u 25.00' H n C N v b W 9.84 ACRES .. d` o g G 0 O 25.00' Z t S89'46 49 1312.88ca 0 0 RE Annexation Map For: 4 11 Allmon Subdivision m 411 1 c BEING SITUATE IN THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF SECTION 30.TOWNSHIP 4 NORTH, RANGE 1 EAST, 9 B&A Engineers,Inc. os }F OF BOISE MERIDIAN,CITY OF MERIDIAN, IDAHO. 4 sc ea.ew s�n6r1.,.e. FPy U � � 21 ND"BER 2019 Allmon Subdivision H-2019-0135 Meridian City Council Meeting Agenda June 9,2020— Page 158 of 318 EXHIBIT B CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EN AND DECISION& ORDER In the Matter of the Request for Annexation of 10.03 acres of Land with an R-8 Zoning District; and Preliminary Plat Consisting of Fifty(50)Buildable Lots and Seven (7)Common Lots on 9.91 Acres of Land in the R-8 Zoning District,by Todd Campbell Construction,Inc.. Case No(s). H-2019-0135 For the City Council Hearing Dates of: March 24 and May 5,2020 (Findings on May 12, 2020) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of May 5,2020,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of May 5, 2020, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 5,2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of May 5,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian,which was adopted April 19,2011,Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ALLMON SUBDIVISION—AZ,PP H-2019-0135 - I - Meridian City Council Meeting Agenda MayeR, —PdWe115U0dfWffi3 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of May 5, 2020, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for annexation and zoning and preliminary plat is hereby approved with the requirement of a Development Agreement per the conditions in the Staff Report for the hearing date of May 5,2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ALLMON SUBDIVISION—AZ,PP H-2019-0135 -2- Meridian City Council Meeting Agenda MayeR, —PdWe11500dfWffi3 agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of May 5,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ALLMON SUBDIVISION—AZ,PP H-2019-0135 -3 - Meridian City Council Meeting Agenda 114WR, —Paw1'6modfWa4 By action of the City Council at its regular meeting held on the 12th day of May 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED ------ COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED ------ (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 5-12-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ALLMON SUBDIVISION—AZ,PP H-2019-0135 -4- Meridian City Council Meeting Agenda 111aW R, D—PdWe11500dfWffi3 EXHIBIT A STAFF REPORT E IDIAN --- COMMUNITY DEVELOPMENT DEPARTMENT a H o HEARING 5/5/2020 Legend DATE: _e�- Loc a=ur TO: Mayor&City Council Pr+� FROM: Sonya Allen,Associate Planner -- 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 SUBJECT: H-2019-0135 Allmon Subdivision a LOCATION: 5885 & 5875 N. Locust Grove Rd. (Parcel#S0530142200 &#S0530142050;m NE 1/4 of Section 30,TAN.,RAE.) Update: City Council heard this project on March 24"'.At that meeting, Council approved the project consistent with the Commission's recommendation for the buildable lots to be reduced by five (5) to no more than 45 buildable lots, and to have no more than six (6) lots off the cul-de-sac at the east end of the development. They also requested that construction traffic use the existing curb cut via Locust Grove Rd. for as long as possible to keep construction traffic off existing streets in adjacent subdivisions. The Applicant was not in agreement with revising the plat per the Council's decision and requests Council consideration of a revised plat that depicts the following changes: 1) a reduction in buildable lots from 50 to 33 resulting in larger buildable lots and a reduction in gross density from 5.08 to 3.38 residential units per acre; 2) removal of the perimeter common area and loop pathway along the north & south boundaries resulting in a decrease in qualified open space from 1.62 acres (16.6%) to 1.01 (10.3%); change in amenities from a pathway and community garden to children's play equipment; and change from single-level patio homes to 1-and 2-story typical detached homes. The project was re- noticed at the direction of the City Attorney and the staff report has been updated consistent with the proposed revised plat. I. PROJECT DESCRIPTION Annexation of 10.03 acres of land with an R-8 zoning district; and preliminary plat consisting of-0 33 building lots and-7 4 common lots on 9.�475 acres of land in the R-8 zoning district. — Page 1 Meridian City Council Meeting Agenda Kass eV,2=—RdWe1'glBoffWR4 II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 9.94-75 Existing/Proposed Zoning RUT in Ada County(existing)/R-8(proposed) Future Land Use Designation Medium Density Residential(MDR)(3-8 units/acre) Existing Land Use(s) Single family residential(SFR)rural/agricultural Proposed Land Use(s) SFR Lots(#and type;bldg./common) 5033 SFR buildable lots/-74 common lots Phasing Plan(#of phases) 1 phase Number of Residential Units(type 5033 detached SFR homes of units) Density(gross&net) 5-."3.38 units/acre(gross);6444_6 units/acre(net) Open Space(acres,total 4-.6-2 1.01 acres(or 4-" 10.3%) [%]/buffer/qualified) Amenities Pathway, it y garden tot lot with children's play equipment Physical Features(waterways, NA hazards,flood plain,hillside) Neighborhood meeting date;#of 10/21/19;28 attendees attendees: History(previous approvals) None B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes(draft) • Requires ACHD Commission No Action(yes/no) Access(Arterial/Collectors/State Access proposed via existing local stub streets from the Hwy/Local)(Existing and Proposed) north and south Traffic Level of Service N.Locust Grove Rd. -"F"(currently exceeds ACHD's acceptable level of service during PM peak hour) Stub Street/Interconnectivity/Cross Stub streets are proposed to be extended from the north and Access south;no access is proposed via N.Locust Grove Rd. Existing Road Network Local public streets Existing Arterial Sidewalks/ Existing detached sidewalk;no buffer Buffers Proposed Road Improvements Dedicate ROW to total 37' from centerline of Locust Grove&widen Locust Grove to a minimum of 17' from centerline+a 3'wide gravel shoulder. The Locust Grove&Chinden intersection is planned to be widened on the north&south legs in conjunction with the ITD project in 2020;Locust Grove is planned to be widened to 3-lanes from McMillan to Chinden between 2031-2035. Fire Service • Distance to Fire Station 1.6 miles • Fire Response Time 3:00 minutes(under ideal conditions from nearest station- Fire Station#3—can meet response time goals • Resource Reliability 82%-does meet the targeted goal of 80%or greater Page 2 Meridian City Council Meeting Agenda Wla�eV,2=—RRUETl adf—P& Description Details Page • Risk Identification 1 —current resources would be adequate to supply service • Accessibility Project meets all required access,road widths and turnaround. • Special/resource needs Project will not require an aerial device;can meet this need in the required timeframe if a truck company is required. • Water Supply Requires 1,000 gallons per minute for one hour,may be less if buildings are fully sprinklered. • Other Resources Police Service No comments submitted Wastewater • Distance to Sewer Services Directly adjacent • Sewer Shed North Slough Trunk Shed • Estimated Project Sewer -5933 SFR buildings ERU's • WRRF Declining Balance 13.82 • Project Consistent with WW •Sanitary sewer service connections need to be a minimum Master Plan/Facility Plan of 5'from each other.There are at least two locations where this requirement is not met. •No sewer mainlines in common drives,only sewer services(reminder that a maximum of three services are allowed into a manhole,with a minimum 30-degrees of angle separation). Water • Distance to Water Services Directly adjacent • Pressure Zone 2 • Estimated Project Water -5933 SFR building;74other lots ERU's • Water Quality None • Project Consistent with Water Yes Master Plan • Impacts/Concerns Terminate the water main at the cul-de-sac in E.Azan Street with a fire hydrant.Water services only in the common drives,not water mains. Page 3 Meridian City Council Meeting Agenda Wlzs eV,2=—FFhRVE11WadfWffi3 1 1 1 MMUTOM ra Era in son c H 1 ra D E ra uuu11 _�_:�=-,u1■u1�u�.. --'IYYYe1i: ■■. i-' r _ - ! ■ ■■ � � ', -milli i i i r ■■J� 11111111 1111IIIIIIIIi� If■■■ f 1 -. w Ilea■ 2 ■N■u pu 1��11111■1 1■ !� -� ` _uuu_� uuu___■ ■r. .—.. 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IIIIII ■■ 1■'a IIII III I i 1■■x1■ - ■IIII ■I■III x T4111 ■ u■ ■u■■ - Ira■Z..:C.. ■e ■u■I IpI�Yuuu ■■11■ ■■I■ I ■ : I : III■ . 1■1■1 ■111 .■ ■. •■■ii�■ .■ ■2� Y 1L a ■ 1 1 , ■ , � II • • • �•- •. 1 i: - 0' lbilbl '.:u:• c'i:of ' S� B. Owner: TBC Land Holding—PO Box 140298,Boise,ID 83714 C. Representative: Dean Waite,Todd Campbell Construction, Inc—PO Box 140298,Boise, ID 83714 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Notification published in 1/31/2020 3/6/2020&4/17/2020 newspaper Notification mailed to property owners within 300 feet 1/28/2020 3/3/2020&4/14/2020 Applicant posted public hearing notice on site 2/4/2020 3/13/2020 &4/16/2020 Nextdoor posting 1/28/2020 3/3/2020&4/14/2020 V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan) (Note: This project was submitted prior to the new Comprehensive Plan being adopted; therefore, this project is being evaluated under the previous Plan) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates this property as Medium Density Residential(MDR). The purpose of the MDR designation is to allow small lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The following Comprehensive Plan Policies are applicable to this development: • "Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities." (3.07.01E) The proposed detached homes will contributed to the variety of residential categories in the City;Staff is unaware how "affordable"the units will be. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. • "Protect existing residential properties from incompatible land use development on adjacent parcels." (3.06.0117) The abutting uses are also single-family residential which are compatible with the proposed development. • "Require common area in all subdivisions."(3.07.02F) The proposed plat depicts a total of 4-.Q1.01 acres (or 4-6410.3%) of qualified open space, which slily exceeds the minimum standards listed in UDC 11-3G-3-by 6 607 . • "Require all new development to create a site design compatible with surrounding uses Page 5 Meridian City Council Meeting Agenda Kass eV,2=—RRUE1150adfWi4 through buffering, screening,transitional densities, and other best site design practices." (3.07.01A) The propesed site design provides an aVerage tfflnsitiem ef2.-4 (2 propesed lots to evefy The proposed site design provides similar lot sizes and densities as abutting residential developments to the north, south and west. • "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts the extension of existing local stub streets at the north and south boundaries of the site. Staff believes the proposed development plan is consistent with the vision of the Comprehensive Plan in regard to land use, density and transportation. VI. UNIFIED DEVELOPMENT CODE ANALYSIS( .Lo A. Annexation& Zoning: The proposed annexation of two(2)parcels and Locust Grove right-of-way consisting of 10.03 acres of land with R-8 zoning for the development of single-family homes is consistent with the Medium Density Residential(MDR)Future Land Use Map(FLUM)designation. The annexation area is an enclave surrounded by properties that have been previously annexed into the City and is within the Area of City Impact Boundary(AOCI). A legal description for the annexation area is included in Section VIII.A. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. The DA is required to be signed by the property owner(s)/developer and returned to the City within 6 months of the Council granting the annexation for approval by City Council and subsequent recordation. B. Preliminary Plat: The proposed plat consists of 5033 single-family residential buildable lots and-7 4 common lots on 9.91 acres of land in the proposed R-8 zoning district. The minimum lot size proposed is 44, 64- 7,525 square feet(s.£)with an average lot size of 4,69-2 9,474 s.f.; the gross density is 549 3.33 units/acre with a net density of 644 4.6 units/acre. The subdivision is proposed to develop in one phase. The demegr-aphie of the proposed d&velopment is anlieipa4ed to be r-efir-ees looking to do fFem larger-homes; the HemeeNN%er-'s Asseeiat4efi(140A)will maintain the!andseapiag for-eaeh of the homes within the subdivision. Existing Structures/Site Improvements: There are two(2)existing homes and accessory structures on the site that are proposed to be removed with development. All existing structures should be removed prior to signature on the final plat by the City Engineer. Page 6 Meridian City Council Meeting Agenda Wlzs eV,2=—RRUE11EHoff-P& Proposed Use Analysis: Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district in UDC Table 11-2A-2. Dimensional Standards (UDC 11-2): R-8 district: (UDC Table 11-2A-6) The property sizes and street frontages of the proposed single-family lots and width of street buffers comply with the aforementioned minimum dimensional standards; future development should comply with the minimum building setbacks and maximum building height standards of the R-8 district. All of the proposed lots meets the minimum size and street frontage exeept fOF hot 20,Bloek 2,which should have a minimum street frontage of 30 fe Subdivision Design and Improvement Standards (UDC 11-6C-3) Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3, including but not limited to streets, common driveways and block face. There wee is one(31) common driveways proposed; such driveways should be constructed in accord with the standards listed in UDC 11-6C-3D. An exhibit should be submitted with the final plat application that depicts the setbacks,fencing,building envelope,and orientation of the lots and structures accessed via the common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway should be depicted on the opposite side of the shared property line from the common driveway. Access(UDC 11-3A-3) Access is proposed via the extension of existing stub streets from the north(N. Starry Night Ave.) and south(E. Yucca Canyon St.)boundaries of the site; direct access via N. Locust Grove Rd. is not proposed or approved. Because all of the surrounding properties are developed and the Applicant is extending all existing stub streets,no other stub streets are necessary to be provided. A note should be placed on the face of the final plat prohibiting direct lot access to N. Locust Grove Rd. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 1I- 3C-6 for single-family detached dwellings based on the number of bedrooms per unit. Future development should comply with these standards. A revised parking plan was submitted that depicts the number of available on-street parking spaces; a total of 3-7 50 spaces are available after driveways are removed from the equation(see VIII.E). Pathways(UDC 11-3A-8): No multi-use pathways are designation on the Pathways Master Plan for this site;however,the Park's Dept. requested a 10-foot wide pathway be provided within the street buffer along N. Locust Grove Rd. within a 14-foot wide public pedestrian easement. A 5 feat wide"Wep"pathway is pr-apesed as an amenity within the lineaf eemmEffl afeas akffig the aeAh a-ad setAh betmdar-ies of the site with pathway eenneetions a4 the ends and M di h-l-A-0-4 Wher-e pathways loop through eommon driveways, Staff r-eeommends signage is pir-o3l.4;dZe�_to notify pedestrians that the eommon driveways sefve a dual purpose (i.e. dr-iveway�pathway) and are part of the pathway loop. Page 7 Meridian City Council Meeting Agenda Kass eV,2=—FFhRVE11MoffWffi3 Sidewalks(UDC 11-3A-1 : Detached sidewalks are proposed along internal local streets and within the buffer adjacent to N. Locust Grove Rd. in accord with the standards listed in UDC 11-3A-17. The existing detached sidewalk along Locust Grove is proposed to be replaced with a detached 10' wide multi-use pathway; a landscape strip should be provided between the curb and sidewalk/pathway. Parkways (UDC 11-3A-1 : Eight-foot wide parkways are proposed adjacent to all local streets and are required to be constructed in accord with the standards listed in UDC 11-3A-17. Landscaping(UDC 11-3B): A 25-foot wide street buffer is required adjacent to N. Locust Grove Rd., an arterial street, landscaped per the standards listed in UDC 11-3B-7C; a 35-foot wide buffer is proposed. A 3533- foot wide common lot is depicted on the plat; the property line and future curb location should be added to the landscape plan.The required number-of trees per-UDC standards should also be added to the plan. Parkways are required to be landscaped in accord with the standards listed in UDC 11-3B-7C. The total lineal feet of parkways and required number of trees based should be included in the Landscape Calculations Table on the final plat landscape plan to demonstrate compliance with UDC standards. Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B- 12C. The total liaeal feet of pathways with the Feq*ifed and proposed Fmmber-of trees should be eamplianee with UDG standards. Common open space is required to be landscaped in accord with the standards listed in UDC 11- 3G-3E. The total square footage of common open space should be included in the Landscape Calculations/Requirements Table to demonstrate compliance with UDC standards. There is a large number of existing trees on this site that are proposed to be removed as depicted on the landscape plan(see sheets 3 & 4).Mitigation is required for all existing trees 4-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement as set forth in UDC 11-313-1OC.5. The Existing Trees table on the landscape plan depicts a total of 638 caliper inches being removed from the site. The Applicant should contact the Matt Perkins,the City Arborist,to perform an inspection of all existing trees on the site to determine mitigation requirements. Qualified Open Space(UDC 11-3 : A minimum of 10% qualified open space meeting the standards listed in UDC 11-3G-3B is required. Based on the area of the proposed plat(9.4�75 acres), a minimum of 0-.93 0.98 of an acre of common open space should be provided. The Applicant proposes 4-.62- 1.01 acres(or 46-.610.3%) of qualified open space consisting of proposed two(2) large common areas over 50' x 100' in size (Lots 1 and 16,Block band half of the street buffer along the arterial street(N. Locust Grove Rd.) in accord with UDC standards. Qualified Site Amenities (UDC 11-3 Based on the area of the proposed plat(9.9-175 acres),a minimum of one(1)qualified site amenity is required to be provided per the standards listed in UDC 11-3G-3C. A eemmtmity vegetable gar-den with six(6) 9' x 12' planter-boxes,pedestrian pathways/gar-den&, a rose gar-den with a stone sit4ing beneh and a ineditation gar-den wA a bubbling FE)6k afid a st Page 8 Meridian City Council Meeting Agenda Kass eV,2=—FFhRVE17DadfWffi3 sitting beneh ar-o A tot lot with play equipment is proposed as an amenitie-sy in exeess of the mini in accord with UDC standards(see detail in Section VIILD). Storm Drainage: This development anticipates using subsurface storm water disposal of storm water generated from the local road system and lands tributary system per plat note#10. Waterways(UDC 11-3A-V: None Fencing(UDC 11-3A-�: All fencing is required to comply with the standards listed in UDC 11-3A-7. Fencing is proposed as shown on the landscape plan. The existing fencing along the north, south and west sides of the development is proposed to remain. Five foot tall wrought ir-on feneing is proposed at the rear of lots along the north a sou4h boundaries of the s4division. Fencing should be depicted abutting pathways and common open space lots to distinguish common from private areas per UDC 11-3A-7A.7a where none is currently depicted in accord with the standards listed in UDC 11-3A-7A.The type of fencing proposed at the back edge of the street buffer along Locust Grove Rd. should be called out on the plan. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): The Applicant submitted sample renderings of the types of homes planned to be constructed in this development which are included in Section VIII.F. Homes depicted appear to be a single stot=y in height are a mix of single level and 2-story structures with a variety and mix of finish materials with stoneibrick veneer accents; some its may ha-ve a seeend level b n„s r M bt '* To mitigate the laek of tFansition in lot sizes ff om adjaeent developments at the peFimeter- development are limited to 25 feet in height to essentialty r-estr-iet homes to a single story with a bonus room built into the r-oof str-uetur-e with no windows f-keing the rear-yar-d. VII. DECISION A. Staff: Staff recommends approval of the requested annexation and zoning with the requirement of a Development Agreement and approval of the requested preliminary plat with the conditions noted in Section IX.A per the Findings in Section X. B. The Meridian Planning&Zoniniz Commission heard these items on February 20, 2020. At the public hearing,the Commission moved to recommend approval of the subject AZ and PP requests. 1. Summary of Commission public hearing_ a. In favor: Dean Waite, Todd Campbell Construction b. In opposition: Renee Hanson; Judy Calle; Jerry Munzer C. Commenting: Tyler Rountree; Ron Nead; Valerie McElrath; Matthew Storch d. Written testimony: Jim&Phyllis Lemieux, Renee (no last name),David&Ann Henchman, Dean&Renee Hanson, and Jim&Cathy Sears. e. Staff presenting application: Bill Parsons f. Other Staff commenting on application:None 2. Key issue(s) testimony Page 9 Meridian City Council Meeting Agenda Wlzs eV,2=—RRVE11F14off—P& a. Concerns pertaining to traffic impact on adjacent neighborhoods& safety of neighborhood children with more traffic, b. Preference for a direct access for the subdivision via Locust Grove Rd. instead of sending traffic though adjacent existing neighborhoods; C. Concern there may be a delay in emergency response without a direct access via Locust Grove Rd., d. Preference for this area to be open space or a community park; e. Opinion that zoning should be R-4, instead of R-8, and that density/lot sizes should match that in surrounding developments; f. Concern pertaining to difference in elevation of the subject propelu compared to that of abuttingdevelopments evelopments in relation to the perimeter walking path and if there will be a retaining wall or something to stabilize existing fences. 3. Key issue(s)of discussion by Commission: a. Concern pertaining to on-street parking availability and trash service(where to put the carts) for homes at the end of the cul-de-sac on the east end of the subdivision; b. The public's request for a direct access to Locust Grove Rd.; c. Transition in lot sizes/density from adjacent developments to this site and impact of R-4 zoning instead of R-8 on the proposed development plan=preference for R-4 zoning/development; d. Opinion that the single-level patio homes will cater to an older population with fewer children which will have a lesser impact on traffic than a typical development; e. Concern pertaining to traffic in this area and level of service' 'on Locust Grove Rd.; f. In favor of the quality of development proposed and the common areas with pathways proposed to buffer and transition from adjacent lots. 4. Commission change(s)to Staff recommendation: a. Include a condition to reduce the number of buildable lots by 5 to no more than 45 lots and to have no more than 6 lots off the cul-de-sac on the eastern portion of the subdivision(see Section IX.A.2c). 5. Outstanding issue(s) for City Council: a. The Applicant did not make the changes to the plat requested by the Commission as they feel the concessions they've made already,more than justify the transition from larger lot sizes to those proposed. Concessions include the following: landscape buffers along north and south boundaries; far exceeding the minimum qualified open space and site amenity standards; and limitation of the height of homes to 25' (i.e. sin lg e-story). C. The Meridian Citv Council heard these items on March 24,2020.At the public hearing.the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing a. In favor: Dean Waite, Todd Campbell Construction; Steve Rutherford b. In opposition: None C. Commenting: Tyler Rountree; Joyce Little d. Written testimony: Brandon Morse, Carl Patten,Judy Calle.Joe&Lea Saccoman, Traci Servatius.Albert&Marilyn Castagnola.John&Pam Marsh,Ryan Moore, Craig Telford,Paul Silva.Rodney&MJ Bates e. Staff presenting application: Sonya Allen f Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Several residents of The Reserve Subdivision submitted letters in support of the proposed development; Page 10 Meridian City Council Meeting Agenda C1AaWV,2M—FFhRpE17ZoffWffi3 b. Concerns pertaining to traffic impact on their neighborhoods resulting from traffic from this development without an access via Locust Grove; opinion Meridian needs to deal with its existing infrastructure&taxation before approving any more developments which result in overcrowded schools,roads and wastewater systems; and preference for R-4 instead of R-8 zoning to reduce the number of lots and subsequent traffic. c. In support of proposed development but concerned about traffic impact on adjacent developments and request for construction traffic to use existing curb cut from Locust Grove Rd.; d. In support of Proposed development but would prefer R-4 zoning and a reduction in the number of building lots as recommended by the Commission; and e. Concern pertaining to not enough on-street parking available within the development with the smaller lots proposed. 3. Key issue(s)of discussion by City Council: a. Concern pertaining to adequacy of the area for trash carts for homes at the east end of the cul-de-sac on trash pick-ua day: b. The Commission's recommendation for a reduction in the number of buildable lots to no more than 45 with no more than 6 lots off the cul-de-sac at the east end of the development and the Applicant's response to not reduce the number of buildable lots as requested. C. Sup_portive of resident's request for construction traffic to access the site via the existing curb cut from Locust Grove Rd. 4. City Council change(s)to Commission recommendation: a. City Council upheld the Commission's recommendation for the number of buildable lots to be reduced by 5 to no more than 45 buildable lots and to have no more than 6 lots accessed off the cul-de-sac at the east end of the site; and b. City Council included a requirement for construction traffic to access the site via the existing curb cut from N. Locust Grove Rd. for as long as possible. The Meridian City Council heard these items again on May 5,2020.At the public hearing.the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Dean Waite,Applicant's Representative b. In opposition:None C. Commenting:Tyler Rountree d. Written testimony: David Henchman e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. Mr. Henchman requested a direct access be provided via N. Locust Grove Rd. so that traffic isn't going through adjacent neighborhoods; b. Mr. Rountree requested the height of homes at the west end of the development. specifically on Lots 14 and 15.Block 2 be restricted to a single-story in height. 3. Key issue(s)of discussion by City Council: a. The restriction on the height of homes at the west end of the development as requested by Mr. Rountree; b. The provision of a pathway connection to the sidewalk along N. Locust Grove Rd. 4. City Council change(s)to Commission recommendation: a. Council added a DA provision restrictin the of homes on Lots 14 and 15.Block 2 to 25 feet in height(see DA provision IX.A.1 cl; and Page 11 Meridian City Council Meeting Agenda C1AaWV,2M—FFhRpE1T/MadfWff1 b. Council added a requirement for an internal pathway connection to be provided to the sidewalk along N. Locust Grove Rd. (see condition#A.3k in Section IX). Page 12 Meridian City Council Meeting Agenda C1AaWV,2M—FFhRpE1TRadfWffi3 VIII. EXHIBITS A. Annexation Legal Description &Exhibit Map S & A Engineers, Inc. Consulting Engineers & Land Surveyors 3505 West Franklin Rd- Boise, I13 83705 Telephone 208.343.3381 Facsimile 208.342.5792 Allman Subdivision Annexation Description November 19,2019 A portion of, the southeast quarter of the northeast quarter of Section 30, Township 4 North, Range 1 East, Boise Meridian, Ada County, Idaho, being more particularly described as follows: Commencing at the North Quarter Corner of said Section 30; thence N89°47'00"E, 2,634.00 feet along the North line of Section 30 to the Northeast Quarter Corner; thence 500013'57"W, 1,660.54 feet along the easterly boundary of said Section 30 and the centerline of N.Locust Grove Road to the Point of Beginning. Thence continuing 500113'57"W,332.06 feet along the easterly boundary of said Section 30 and the centerline of N.Locust Grove Read Thence S89°43'08"W,25.00 feet to the westerly right-of-way of N.Locust Grave (goad; Thence S89°43'08"W, 1,287.88 feet along the northerly boundary of Madelynn Estates Subdivision to the southeast corner of Arcadia Subdivisions; Thence NOD°10'34'E,333.46 feet along the easterly boundary of Arcadia Subdivision to the southwest corner of Reserve Subdivision No.2; Thence N69046'49"E, 1,288.20 feet along the southerly boundaries of Reserve Subdivision No.2 and The Reserve Subdivision to the westerly right-of-way of N. Locust Grove Road; Thence N89046'49"E,25,00 feet to the easterly boundary of said Section 30 and the centerline of N. Locust Grave Road and the Point of Beginning. Comprising 10.03 acres,more or less. RED r � 411 . V Page 13 Meridian City Council Meeting Agenda C1AawV,2M—FPdRvE1T/RadfWff1 Allmon Subdivision Annexation Map ,s 21 2634.00' 34 29 mom � SCALE: 1•=�� HW46'491 131120 1 0 2s.00• 9.64 ACRES o � 25-W x 49 1 1 v Sigi �� I � R8 Annexation Map For. Alhnon Subdivision 411 a BEING SffUATE IN THE SOUMEST QUER Of THE eigRTlfWM r ' r 't QUAKER OF SECTW 30, TOWSHIF 4 NORTH, WE 1 EAST, s B&A Enginem,Luc. A- 4 1� � ; Boa VERIDAN, Crrr Of MEMDWI. _ seo M.O.W.�r�.. ePy U, CAS` 21 N04EWBElt 2019 Page 14 Meridian City Council Meeting Agenda lkff eU,1 —PdWWDGdfT& B. Preliminary Plat(date: 1/fin 3"'�M 4/30/2020) RA 1 .11 -T a ell 9 • en w= -- vrwar,w.ovrc .m xi�e case wra .ten aw w'rww.«w M+wm� Y� Y Y - .10 .• mmx�xr rs-Ao ac w,@w,. a, d �..w...re..�a<us - � .�ri m .€ R nss wE mmnr `^' w Ow A .. Page 15 Meridian City Council Meeting Agenda lkff eU,1 —WdW1f;G0nffTW C. Landscape Plan (date: '1/21/2019 3404024 0402n 4/7/2020) 54EET 5 ----------—------ I .,, e.... z o -�.I,.,,�7 0 4 i' i i III �L 7 d ® O © Q E � `I O } 1 i b 1 °' ® I 9 J O i Q O O Q w00 � 4 ------------------------------- ----------- Z ZWA _ a. 0 o 3'i9. _ WOOD FE W(]OD56APES F FLAT FLAGSTONE GRAT MBIS-T54 (SW3O23) i-- 5HJ-LT 7 sm,w^^ i J L z it Il I pe, ^yl r' IN I Al AI I II I ! ! ! L_a J e ! LU a 2 V-5m/ ------- ------------------ Z® w C, --- - - WOODSGAPESFLAT e o _- FLAGSTONE GRAY•61ST'SM1 (5W3O29J - SEP LANDSCAPE PLAN Page 16 Meridian City Council Meeting Agenda C1AaWV,2M—RdIRW�1T,f1ciffWR4 T N z z ------ ' 0 a o a o ® a a �I I i i i i 1 i i i I i I ']C a m 'I 'i I i„`� I, �Ii Ln O 0 0 O C6 :u © 4- J LU `. ' CO O m L-------------------------------------------------------------L Q O E rSTNG TREES V LANDSCAPE CALCUALATICNS TABLE �� Warns - O i} f15GRPE REgl16iHNIIJiS Q — _ L4N�SCAPE LEGEND ® EXISTING TREE AND REMEDIATION PLAN w4C., ...7. 3 r _ I N z .uwa.❑SCAPE RLEQIREMEhRSw� 10~9 8��� I O 4 X X X X17 ® }� XIs XX1zX n ICI' I .1L TeX 5 ��{t Illi� 7C LO mi LJ uNoscAPE LEr�o I ' �' I ff i u wamna�T.as.oseAsxs,® I �� _ .7�8j i �I .. I ww---- —__---_—_— I v+ 81 d S SETBACKrZONING TABLE LAND USE GANCULATIONS EXI5TING TREE AND REMEDIATION PLAN 4 Page 17 Meridian City Council Meeting Agenda Wlzs eV,2=—F 1f8P�f�ffi1 r-----------------------------------------------------------------,�...�.,� I Reserve Subbdivision _ I I I © 4 I j 'I, I I ---•• - - J — — — ------- — --.� 11 1a �J 14 UJ R m z 15 O I Q I � I I 16 '.;� � j O I TO AZMAIN ONE Q I NO H 4V EAST , •, •'� I I ANn eAsr SIT 2 3 I I I Subil1v'si°u gubd1"isi� j ,Me}`fTA� M�d6} LANDSCAPE PLAN SHEET I L J �.ut��7 Ib r----------------------------------------------------------i EXISTING FENCE To RrMAIN aN YISiOn - I _ANOReas5Oives Reseve Subdi -- e --- — I - Z I - - Z I' j f I 1,• Q _ _ Q m Ln I I p' g}cXY2 I I I I.. z l LU I East Azar Street Z 9 I '' I < N Li i O 9 I I j I I I I I I I I I EXISTING FENCE TO fiEMAIN ON I NarxrN.Sc�rN, I I AND EAST SIDES I LANDSCAPE PLAN SHEET 2 I x.tt•Vsd••I�.a• 6 Page 18 Meridian City Council Meeting Agenda Wlzs eV,2M—FFhRpE11f38adfWffi3 Ir ExIETIN6 EENGE YISi011 REMAIN ON N RESC[yC SLLI I NORTH,SaVTN, AND EAST 51DE5 I 7 EwsnNc } I a m I nuaDlNc � • j I I � • 'I I�I� �I�I� - i 19 18 old a I I _ :•�csS?:•.• 1psY4�1 Fri'� I — vI ,I a •I I 3 —j LU •I A I •. Cyi in I m Z • ° �I O s al o I pl \ EXISTIN� I, 1BJUING� I I. I C I I u 1l (2) i y I r15 j r WILDING I I I ZTNORTH,AIWUTR waelYTIP SUWstph AND RCAST'I5NC.1NVoGLNE 5 � � 4AND5GAPE PLAN SHEET 3 V... waft rsa•io• '••• I nE[weXe 0 O m ,47—;-_. su�vmn FErvcE OErsaL -�, � `'_. "",«"••'°. :, _ W in 0 � z DOa C) c C) C'6�CwTe �S"d4l� iC .d,oaa� wd� 5 EQdING bETNL. �y®m euu•`�� I �xrtov �t� �u..�v "�dn `°.Mubb:J:°^�.F'�'um�n x'°re.` I—®... •.�e�m� ppy :.av� ' TREE PIANlINf39ELAll mn��' • eL IXINIFEX TREE PLANTINOANQ BT�gNd QLRAIL /;SXFIA PI/JRING bETAIL ��\BWLbEfi PLACEMENT pETP1L Page 19 Meridian City Council Meeting Agenda Wlzs eV,2=—F"hRUE111i4alff—P& D. Qualified Open Space Exhibit&Detail of Site Amenity Allmon Subdivision Revised Open Space Plan I I 589'4549'W 1,2$6,18' I I III ' ® C ] © a M N89'43'08'E 1,267,84' I I 1 I„ I I� I BLOCK-LOT If COMMON LOT AREA SF COMMON DRIVE AREA 5F OIINJFIING LANOSGARE AREA SF NON-WAIJF"P;;_iAOSC.APE AREA SF 1-1 11.117 SF N/A 11,117 SF 0 1-16 26.020 SF N/A 20,534 SF 5485 SF 1-D ,491 SF N/A 0 . EF I-LANDSCAPE STRIP 8.099 SF N/A U99 SF 0 I-ORN 2 -DRIVEWAYS' ,525 SF 2 NJA 0 ,52652fi SF 2-1 1,491 SF N/A O 1,491 SF 2-12 3.023 5F .3,02J SF N/A N/A NORTH 2-LANDSCAPE STRIP 4,161 SF N/A 4,151 SF O 0 100 200 2-ORNEWA1­ I,7g2 5F NJA 0 1.752 5F SIIRTGTAL 59.OK SF 3,023 SF 43,911 IF 12,756 SF HORIZONTAL WALL$'=IDO' PERCENTAGE t4.0% 0.7% 10.3X 1.0% SHONE OPoVEVIAYS AND COItl1ON DRIVE WE BEEN DELFETI FRON THE TOTAL SUBOMSN)N AREA 424,022 SF LkNOSCAPE STRIP FROM BCHi7F-OBRB TO PROPERTY LINE Age Flange: 5-12 years Child Capacity: 28-32 Fall Height: 84" Past [diameter: 3.5-Inch Product Type: Quick Strip . SafetyZone: 31' 11"x 201 511 Page 20 Meridian City Council Meeting Agenda Wlzs eV,2=—FFhRUE1190a1fWffi3 E. On-street Parking Plan REVISED Dau oEmaPlar N?B ErcrEsl E99E7rnIR Allmon Subdivision "RIM ON 1= Parking Plan REWNM LM 74 717% LAN IHi OPEN VICE Min Iil13 473 7-62 C91017N CM CCM M LOR 41® Im NO-W4DWA1 EH Ntt}dl-qf-IOW 4.13 126L 50%WIF-IP.571P NSINI 1QQJ5I VWX 913 Ij% -]Y7e'I1M.tYFY 2 UlQYXt>'BMIP TQTu OPEM SMtt YWFN 4Fi1 ]dlS RESUENTw 1� S! CRk SRNE AILM / 0 I I f O 'C• e Q O (D Q CD eJ 0 C) 0 L� 0 E ,. — b - -- — — _ ^—icy^'". ,'lalr` L�f : 0 a r o o 0 o 0 a 0 a NB9'SWE 1.312.&E' — �51�L7 vwgic I Wa STJ Iw.) ...�, I R. 33 Nwa m om d aix 2P` L!2 2.d674 Lli' x _��A11Ywn Caerefe YxgA Cd' � OW" �a1M".OL L• 1 -8 If7'd alp•wN .,xplr..nioi.Iemw nwwp�7w 5.M ha•-tY d BIM—-5 N mlt+s4 xI1 ISP.w.G �. ISpat. w15a•.Wfi.a Ro 7no eta r Kp1 r. air R•I xr I.srMC r -.z•e ads x [xe �.,®.•da.tee. um+en m7. t,.pµ,,.,.w.�n-»v sc-m2 omnul r�"" "'1pQ O Typical Strl. l Cross-Section 1 REFS;uMo SLY4INiC5 ryR III, woAa CAE'11MRitliil 5M=5@-701-k NN M TILE Page 21 Meridian City Council Meeting Agenda C1AaWV,2M—RRW�11KBoffWR4 F. Conceptual Building Elevations REVISED l -M f^ i4 El - II - - AM 410 Page 22 Meridian City Council Meeting Agenda lkff eU,1 —WdWfWGdfTW IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION l. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum,incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and conceptual building elevations included in Section VII and the provisions contained herein. b. All homes eenstmeted in this development shall be limited to 25 feet in height to aeeenunedate a single stot-f with a bonus feem built into the Feef stmetuft-, if desir-ed,with no windows ffem the bonus feem 4teiag the r-eaf yards. c. Single-family homes on Lots 14 and 15,Block 2 shall be restricted to 25 feet in height. 2. The preliminary plat included in Section VIILA.2, dated W/649 4/30/2020, as follows r r to submittal* of the final plat a plieat is approved as submitted. e. Reduee the number-efbttildable lots bv 5 to tie mar-e than 45 buildable lots and depietfi Submit a mWsedplan (and eleetmnie eojPj9 to Me PMnning Dh,hyion at least jO days pWor- 3. The landscape plan included in Section VIII.A.3, dated "/2 4° 3/'04020 4/7/2020, shall be revised as follows prior to submittal of the final plat application: a. The Landscape Calculations/Requirements table shall include the following: 1)the total linear feet of parkways and the required number of residential subdivision trees per UDC 11-313-7C; 2)the=e"ir-ed number of trees along Leeust&eve Rd. per UPC 11 3B the total square footage of common open space and required number of trees per UDC 11-3G-3E; and the total lineal feet of pathways and required and proposed number of trees per UDC 11-3B-12C. b.Add trees-alongpa�hways (between Lets 11 and ' Lot t , along� aa-� semn3en c. Change proposed fencing symbol to more clearly reflect the type of fencing proposed (i.e. a different symbol for each type of fencing); all fencing shall comply with the standards listed in UDC 11-3A-7. d. Include the grass symbol in all landscape areas or vegetative groundcover as set forth in UDC 11-3B-5N(i.e.parkways, landscape strip between curb and pathway along Locust Grove Rd., etc.). Page 23 Meridian City Council Meeting Agenda Wlzs eV,2=—FFhRVE119MadfWffi3 e. Depict the eastern property boundary of the subdivision and the future curb location along N. Locust Grove Rd. and a landscape strip between the curb and detached pathway/sidewalk. £ Correct the"existing fence to remain on north, south and east west sides"note. g. Depict fencing abutting pathways and common open space lots to distinguish common from private areas per UDC 11-3A-7A.7a where none is depicted in accord with the standards listed in UDC 11-3A-7A. h. Remove the & line-errLots 30 and 3 1, i. Mitigation is required for all existing trees 4-inch caliper or greater that are removed from the site with equal replacement of the total calipers lost on site up to an amount of 100% replacement as set forth in UDC 11-3B-1OC.5. The Existing Trees table on the landscape plan depicts a total of 638 caliper inches being removed from the site. The Applicant shall contact the Matt Perkins,the City Arborist,to perform an inspection of all existing trees on the site to determine mitigation requirements. Mitigation information shall be depicted on the plan. j. The landscape plan shall be prepared by a landscape architect,landscape designer or qualified nurseryman per UDC 11-313-3C. k. Depict an internal pathway connection to the sidewalk along N. Locust Grove Rd. 4. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district. 5. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. 6. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed via the common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway shall be depicted on the opposite side of the shared property line from the common driveway as set forth in UDC 11- 6C-3D. paft of the pathway loop. B. PUBLIC WORKS 1. Site Specific Conditions of Approval ser-viees only in the eemmen drives,„ 1.2 Sanitary sewer service connections need to be a minimum of 5'from each other along the mainline. There are at least two locations where this requirement is not met. 1.3 No sewer mainlines in common drives, only sewer services (reminder that a maximum of three services are allowed into a manhole,with a minimum 30-degrees of angle separation). 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to Page 24 Meridian City Council Meeting Agenda Kass eV,2=—FFhRVE119H)offWffi3 provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11"map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B.Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. Page 25 Meridian City Council Meeting Agenda Kass eV,2=—RdWe1'ToffWR4 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Page 26 Meridian City Council Meeting Agenda C1AaWV,2M—RRVE115aoffWR1 C. FIRE DEPARTMENT hops://weblink.meridiancity.orgj ebLink/Doc View.aspx?id=181294&dbid=0&repo=MeridianC Lty D. POLICE DEPARTMENT https://weblink.meridianciU.org/WebLink/DocView.aspx?id=181803&dbid=0&repo=MeridianC Lty E. PARK'S DEPARTMENT hops://weblink.meridianciU.org/WebLink/Doc View.aspx?id=183118&dbid=0&repo=MeridianC ky F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) No comments were received. G. SETTLER'S IRRIGATION DISTRICT hops://weblink.meridiancity.org/WebLink/DocView.aspx?id=181790&dbid=0&repo=MeridianC hty H. NAMPA&MERIDIAN IRRIGATION DISTRICT hops://weblink.meridiancity.org/WebLink/Doc View.aspx?id=182254&dbid=0&repo=MeridianC hty I. CENTRAL DISTRICT HEALTH DEPARTMENT hops://weblink.meridianciby.oLglWebLink/DocView.aspx?id=181354&dbid=0&repo=Meridian C iu J. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) hops://weblink.meridiancity.org/WebLink/Doc View.aspx?id=181375&dbid=0&repo=Meridian C iu K. ADA COUNTY HIGHWAY DISTRICT(ACHD) hops://weblink.meridiancity.org/WebLink/DocView.aspx?id=183002&dbid=0&repo=MeridianC iu X. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed zoning map amendment to R-8 and subsequent development is consistent with the Comprehensive Plan. Page 27 Meridian City Council Meeting Agenda Kass eV,2=—FFhRVE115ToffWffi3 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed zoning map amendment will allow for the development of single family detached homes which will contribute to the range of housing opportunities available within the City consistent with the Comprehensive Plan and the purpose statement of the residential districts. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed zoning map amendment should not be detrimental to the public health, safety and welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds the proposed zoning map amendment will not result in an adverse impact on the delivery of services by any political subdivision providing public services within the City. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City per the Analysis in Section HIT B. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. (Please see Comprehensive Plan Policies in, Section V of this report for more information) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property with development. (See Exhibit B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Fire, ACHD, etc). (See Section IXfor more information) Page 28 Meridian City Council Meeting Agenda Kass eV,2=—FFhRVE119MadfWffi3 5. The development will not be detrimental to the public health, safety or general welfare; and, The City Council is not aware of any health,safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. Page 29 Meridian City Council Meeting Agenda Kass eV,2=—RRVE1174off-2& �E IDIAN�- ITEM SHEET Council Agenda Item -3.M. Presenter: Sonya Allen Estimated Time for Presentation: 0 Title of Item -Third Addendum to Development Agreement for ICCU at TM Creek M DA(H- 2020-0016)with Brighton Land Holdings, LLC (Developer) and Idaho Central Credit Union (Owner), Located at 3152 W. Peak Cloud Ln. Modification to the existing DA for TM Creek Subdivision(H-2015-0018, Inst.#2016-037777) and (H-2017- 0124), Inst.#2017-113747)to update the conceptual development plan for the site to allow for the development of a financial institution drive-through. Third Addendum to the existing DA between the City of Meridian and Brighton Land Holdings, LLC (DEVELOPER) and Idaho Central Credit Union(OWNER)located at 3152 W. Peak Cloud Ln. for ICCU at TM Creek(H-2020-0016). (Original Inst. #2017-113747) ATTACHMENTS: Description T Upload Date 3rd Addendum DA for I CCU @ TM Creek-H-2020-0016 jAgreements /Contracts 6/4/2020 Exhibit A-H-2020-0016 Exhibit 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 192 of 318 ADA COUNTY RECORDER Phil McGrane 2020-070272 BOISE IDAHO Pgs=18 CHE FOWLER 06/11/2020 10:14 AM CITY OF MERIDIAN, IDAHO NO FEE 3"d ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: I. City of Meridian 2. Brighton Land Holdings, LLC, Developer 3. Idaho Central Credit Union, Owner THIS 3" ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 9th day of Tune ,2020("3rd ADDENDUM"),by and between City of Meridian,a municipal corporation of the State of Idaho("CITY"),whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Brighton Land Holdings, LLC, ("DEVELOPER"), whose address is 2929 W. Navigator Drive, Suite 400, Meridian, ID 83642 and Idaho Central Credit Union,("OWNER"),whose address is 4400 Central Way, Chubbuck, ID 83206. RECITALS A. CITY and OWNER and/or DEVELOPER entered into that certain Development Agreement that was recorded on,Tune 12,2014 in the real property records of Ada County as Instrument No. 114045759 ("DEVELOPMENT AGREEMENT") and the Addendum to Development Agreement that was recorded on August 11, 2016 in the real property records of Ada County as Instrument No. 2016-073497 (1ST ADDENDUM TO DEVELOPMENT AGREEMENT)and the 2"d Addendum to Development Agreement that was recorded on November 29,2017 as Instrument No.2017-113747(2"d ADDENDUM TO DEVELOPMENT AGREEMENT). B. CITY and OWNER and/or DEVELOPER now desire to amend the Development Agreement, 1"Addendum to Development Agreement and the 2"d Addendum to Development Agreement,which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW,THERE FORE,,in consideration of the covenants and conditions set forth herein, the parties agree as follows: I. Owner and/or Developer shall be bound by the terms of the Development Agreement and the I" Addendum to Development Agreement and the 2"d Addendum to Development Agreement, except as specifically amended to include the concept plan, elevations and gateway feature as shown in the Staff Report included in the Findings of Fact and Conclusions of Law as attached hereto as Exhibit"A". Yd ADDENDIJM TO DEVELOPMENT AGREEMENT- Iccu at TM CREEK—MDA 1I 2020-0016 Page I of 4 Meridian City Council Meeting Agenda June 9,2020— Page 193 of 318 2. That Owner and/or Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de-annexation if the Owner/Developer,or their assigns, heirs,or successor shall not meet the conditions of this 3rd Addendum,and the Ordinances of the City of Meridian as herein provided. 3. This 3rd Addendum shall be binding upon and insure to the benefit of the parties' respective heirs,successors,assigns and personal representatives,including City's corporate authorities and their successors in office. This 3rd Addendum shall be binding on the Owner and/or Developer of the Property,each subsequent owner and any other person(s)acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees,upon written request of Owner and/or Developer,to execute appropriate and recordable evidence of termination of this 3rd Addendum if City, in its sole and reasonable discretion, had determined that Owner and/or Developer have fully performed its obligations under this Addendum. 4. If any provision of this 3rd Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this 3'Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This 3rd Addendum sets forth all promises,inducements,agreements,condition,and understandings between Owner and/or Developer and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between Owner and/or Developer and City, other than as are - stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this 3rd Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s)in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. - -G - This 31 Addendum shall--b--effective-as-ofthe date-herein-above-writte . -- 7. Except as amended by the Addendum, all terms of the previous Agreements shall remain in full force and effect. -- - ----3'd ADDENDUM TO-DEV-EL-OPMEN-T-AGREEMEN-T---IGGU--at-T7NI-C—REEK---MDA-H 2O20-0016--Rage--2-of-4------ -- -- — Meridian City Council Meeting Agenda June 9,2020— Page 194 of 318 ACKNOWLEDGMENTS IN WITNESS WHEREOF,the parties have herein executed this agreement and made it effective as hereinabove provided. DEVELOPER: OWNER: Brighton Land Holdings, LLC Idaho Central Credit Union By: Qvtz" By: �<��----- �,e bcar� L. Phi I l irs, ��si�nf CITE' OF MERIDIAN By: Mayor Robert E. Simison ATTEST: Chris Johnson, City Clerk ----- —---3'd ADDENDUM TO-DE-VEL-OPMENT-AGREEMEN-T--IC-CU-at-T-M-C-REEK---MDA-H-2020-0016 age 3-of-4---- - - - - Meridian City Council Meeting Agenda June 9,2020- Page 195 of 318 STATE OF IDAHO ) . ss: County of Ada, ) On this �rA day of ( 1t, ,2020,before m the*uesigned,a Notary Public in and for said State, personally appeared I'G �� wn or identified to me to be the 40L R&POV of Brighton Lana Holdings,LILC,and acknowledged to me that he executed the same on b9ialf of said Company. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) AMANDA MCCURRY 4Resi bli f I a COMMISSION#29628 t: NOTARY PUBLIC My Commission Expires: $ STATE OF IDAHO COMMISSION EXPIRES O4/162023STA1MY O ) . ss: County of.,�&,Bmaov—) On this A day of (,1 fle- ,2020,before me,the undersigned,a Notary Public in and for said State, personally appeared VO-A+ orc--vyl , known or identified to me to be the CEO of Idaho Central Credit Union,and acknowledged to me that he executed the same on behalf of said Company. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ( AL) ANGELIA M. phALMER �Iic5-pfor Notary State of Idaho otary PuIVdaho Commission No. 14276 Residing at: Vow- do iD My Commission Expires: 21 STATE OF IDAHO ) :ss County of Ada ) On this 9th day of June ,2020,before me,a Notary Public,personally appeared Robert E.Simison and Chris Johnson,know or identified to me to be the Mayor and Clerk,respectively,of -AhetLity-of.Mexidian.,�hr os�ecuted the instrument or the person that executed the instrument on behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Meridian,ID Commission expires: 3-28-2022 - - -311-ADDENDUM TO-DEVELOPMENT AGREEMENT=ICC-U-at-TM-CREEK—MDA-H 2020=0016 - Page-4-oF4---- Meridian City Council Meeting Agenda June 9,2020- Page 196 of 318 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[ENtN,­ AND DECISION& ORDER In the Matter of the Request for a Modification to the Development Agreement for TM Creek Subdivision(H-2015-0018,Inst.#2016-037777 and H-2017-0124,Inst.#2017-113747)to Update the Existing Conceptual Development Plan to Allow for the Development of a Financial Institution with a Drive-Through,by Dustee Woolstenhulme,Idaho Central Credit Union. Case No(s).H-2020-0016 For the City Council Hearing Dates of: April 7 and 14, and May 19,2020 (Findings on May 26, 2020) A. Findings of Fact 1. Hearing Facts (see attached updated Staff Report from the hearing date of May 19, 2020, incorporated by reference) 2. Process Facts(see attached updated Staff Report from the hearing date of May 19, 2020, incorporated by reference) 3. Application and Property Facts (see attached updated Staff Report from the hearing date of May 19,2020,incorporated by reference) 4. Required Findings per the Unified Development Code (see attached updated Staff Report from the hearing date of May 19,2020, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ICCU AT TM CREEK—MDA H-2020-0016 - 1 - Meridian City Council Meeting Agenda Mayen, —PdWe11992odfW1E6 7. That this approval is subject to the Conditions of Approval all in the attached updated Staff Report from the hearing date of May 19, 2020,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the Development Agreement is hereby approved per the provisions in the updated Staff Report from the hearing date of May 19,2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of May 19,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ICCU AT TM CREEK—MDA H-2020-0016 -2- Meridian City Council Meeting Agenda Mayen, —WdWellMadfB113 By action of the City Council at its regular meeting held on the 26th day of May 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED----- COUNCIL MEMBER LUKE CAVENER VOTED ------ COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED ------ (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 5-26-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR ICCU AT TM CREEK—MDA H-2020-0016 -3 - Meridian City Council Meeting Agenda Nn� ea, —PdWell 81odfWlEb EXHIBIT A STAFF REPORT E IDIAI'tiT --- COMMUNITY DEVELOPMENT DEPARTMENT HEARING 5/19/2020 Legend Icc R--T1 f DATE: Continued from: 41712020, 411412020, = 0 t L�•�fiorr and 51512020 xwk TO: Mayor&City Council R-1 RUT �'LF _L FROM: Sonya Allen,Associate Planner � = rill 208-884-5533 R-a Try-C C-C R-a R-40 RUT SUBJECT: H-2020-0016 — - ICCU at TM Creek-MDA �!U T TN-R R-40 1N-C LOCATION: 3152 W. Peak Cloud Ln. TN'C C-C C-G R-8 R1 hZE I. PROJECT DESCRIPTION Modification to the existing Development Agreement for TM Creek Subdivision(H-2017-0124, Inst. #2017-113747)to update the conceptual development plan for the site to allow for the development of a financial institution with a drive-through. II. SUMMARY OF REPORT A. Applicant: Dustee Woolstenhulme, Idaho Central Credit Union—4400 Central Way, Chubbuck, ID 83206 B. Owner: Brighton Land Holdings,LLC—2929 W.Navigator Dr., Ste. 400,Meridian,ID 83642 C. Representative: Aurora Riopelle,Lombard Conrad Architects— 1221 Shoreline Ln., Boise, ID 83702 III. STAFF ANALYSIS The Applicant proposes to amend the conceptual development plan included in the existing Development Agreement (H-2017-0124, Inst. #2017-113747). This property is zoned C-G and is designated MU-C (Mixed Use — Commercial) on the Future Land Use Map in the Comprehensive Plan and is within the area governed by the Ten Mile Interchange Specific Area Plan. The existing concept plan depicts building footprints for three (3) separate structures on Lots 9-11, Block 2,TM Creek Subdivision No. 2. Structures are depicted adjacent to the street buffers along Ten Mile and Franklin Roads to the north and west, and to the drive aisle along the south boundary with parking internal to the site. A single driveway for a drive-through is depicted on the north and west Page 1 Meridian City Council Meeting Agenda Kass ea,2=—RRW�21HBodf3dYffi EXHIBIT A sides of the building at the corner of Franklin and Ten Mile Roads. The Applicant intends to combine the three(3) lots into one (1)parcel through a subsequent property boundary adjustment application and construct one (1) building on the site for a drive-through financial institution for Idaho Central Credit Union(ICCU).The proposed revised concept plan depicts a c� 19,200 square foot eitgle 2-story 2-2-30+-foot tall structure with five (5) drive-thru lanes on the n south side of the building adjacent to the st-Feet bt ram r along W Franklin na with an exit driveway alefitt-h-e. live'st sidde, of the building adjaeen4 to the stfeet buffer- along S. Ten Mile . and parking to the south and east of the structure. The Development Agreement(DA)(H-2015-0018,Inst.#2016-037777)states, `Most buildings along S. Ten Mile Road should address the street by being built to the street buffer with windows overlooking the pathway to provide security to the pedestrians and bikes on the pathway in accord with the TMISAP." This provision is especially important as this site is situated at the corner of two major access thoroughfares (Franklin & Ten Mile Roads) and is highly visible from these roadways. The revised concept plan proposeds the building;^r--' p-11-anned to be built to the street buffers adjacent to S. Ten Mile Rd. and W. Franklin Rd. with windows overlooking the pathway along Ten Mile Rd. as desired affd with the five (5) drive-through lanes located to the south of the building will �. visible from FfapAdi Ten Mile Rd. A ietiffg which is generally consistent with the intent of the aforementioned DA provision. The DA also requires all future development to be consistent with the design elements contained in the Ten Mile Interchange Specific Area Plan(TMISAP), the design standards listed in UDC 11-3A- 19 and the design guidelines in the Meridian Design Manual, which has been replaced by the Architectural Standards Manual.The following are goals and design elements in the TMISAP that are applicable to the proposed development- Staffs analysis is in italics with updated comments from the Memo to Council dated May 14, 2020, in underline format based on the revised concept plan and building elevations included in Section V.B: TMISAP: • Traditional neighborhood design concepts with a strong pedestrian-oriented focus are essential-the proposed drive-through use and design with 5 drive-through lanes is extremely vehicular focused and not pedestrian as desired. Although the proposed use is by nature vehicular focused,pedestrian walkways are proposed from perimeter sidewalks along diacent streets and driveways to the main building entrance from all four sides of the site consistent with the Plan and UDC 11-3A-19; • Street-oriented design is critical in urban environments and especially at a gateway to the Ten Mile Area such as this;buildings should be at or close to the property line creating a consistent edge to the public space and making streets more friendly and walkable-the proposed structure is separated by (5) drive-through lanes on the north side of the building adjacent to W. Franklin Rd. and(1) driveway on the west side of the building adjacent to S. Ten Mile Rd. The structure has been moved to the corner with the drive-through lanes and parking to the south of the building creating a street-oriented design with a consistent ed e to the public space making streets more friendly and walkable consistent with the Plan; • All new commercial buildings should have a continuous unbroken frontage along required build-to lines to a minimum height of 30 feet for at least 75%of the property frontage-the proposed building height is only 22 feet; most of the existing structures in the overall development so far are built to the frontage. Furthermore, the proposed building and site design lack any gateway features or enhanced integration with the overall site and district, despite the prominent corner visibility. Although the new building exceeds 30 feet at 36 feet in height in accord with the Plan, it does not have a continuous unbroken fronta eg along — Page 2 Meridian City Council Meeting Agenda Kass ea,2=—RRW�2M6off3dPIffi EXHIBIT A required build-to lines for at least 75%of the property frontage as desired—it is approximately 64%as proposed; • New buildings at street intersections should hold the corners and avoid additional building setbacks unless a new public space is specified—the proposed building is set a substantial distance away from the intersection and is separated by a major vehicular oriented use[i.e. (5) drive-through lanes]; no public spaces are proposed. The building now holds the corner at the intersection and avoids additional building setbacks consistent with the Plan; • At least 40%of the linear dimension of the street level frontage shall be in windows or doorways—while the west elevation is consistent with this design element, the north elevation has no windows or doorways. The revised design of the building meets the minimum 40%of the linear dimension of the street level frontage along Ten Mile and Franklin Roads in windows or doorways as desired; • The goal in these areas is to achieve a FAR(floor area ratio)of 1.00-1.25 or more—the proposed development has a FAR of 0.06, which is 0.94 under the minimum desired. In order to achieve this goal, and recognizing site limitations with the Ten Mile Creek, buildings must be multi-story or make heavy use of shared parking areas and with less vehicular-oriented design.Multi-story examples of other banks that would be in closer alignment with FAR goals, exist at the NE corner of Fairview and Eagle and on the SE corner of Eagle and Overland. So far, this overall area is not developing consistent with the FAR goal in the Plan. The floor area ratio (FAR) has increased from 0.06 to 0.22 with the increase in building square footage from 5,672 to 19,200 square feet. Although a substantial increase, it's still not consistent with the goal of 1.00-1.25 or more in this area; • Building heights should be 2-4 stories over much of the area with opportunities for taller buildings in a few locations—the proposed building is only a single-story in height. So far, the TM Creek commercial use area has only developed with single-story buildings; the future commercial buildings to the east in the TN-C district are required by the DA to be a minimum of 2-stories in height. Four-story apartment buildings have been constructed to the east within the TM Creek area. Single story structures surrounded by surface parking and drive aisles make it difficult for the plan to ever meet the unique destination elements of the Plan that would draw and support broader demographic diversity important to many employers. The height of the building was increased from I-story to 2-stories consistent with the Plan. UDC 11-3A-19: • Site design: For lots with frontage on a public street, a minimum of 40% of the buildable frontage of the property shall be occupied by building facades and/or public space; within mixed use areas, buildings may be placed away from roadways if a minimum of 30% of the buildable frontage is occupied by building facades and/or public space. The building is proposed to be located away from the adjacent roadways; there are no buildings or public space along the frontage of this property, however there are buildings along the buildable frontage on the larger mixed use designated area. The updated building elevations are consistent with the 30%ofbuildable frontage ofthe site occupied by building facades required by UDC 11-3A-19 in mixed use designated areas. • Pedestrian walkways: A continuous internal pedestrian walkway that is a minimum of 5 feet in width is required to be provided from the perimeter sidewalk to the main building entrance(s) for nonresidential uses; where the walkway crosses vehicular driving surfaces, it is required to be distinguished from the vehicular surface through the use of pavers, colored or scored concrete or bricks. There is a pedestrian walkway depicted on the site plan from the sidewalk along Ten Mile Rd. to the main building entrance but there is not a pedestrian walkway from the north from the sidewalk along Franklin Rd. Pedestrian walkways are proposed from perimeter sidewalks along diacent streets and driveways to the main building Page 3 Meridian City Council Meeting Agenda Kass ea,2=—RRW 1=off3dPffi EXHIBIT A entrance from all four sides of the site consistent with the Plan and UDC 11-3A-19. During the pre-application meeting, Staff discussed with the Applicant the need for the structure to be built to the street buffer along Ten Mile and Franklin Roads and discussed other site design options. These options consisted of locating the drive-through on the south side of the building or detaching the drive-through from the building and locating it south of the building similar to that of CapEd Credit Union located at the intersection of S. Meridian Rd. and E. Overland Rd. shown below. The proposed updated plan is deficient if may e generally consistent with the goals and design elements of the Ten Mile Plan as noted above. Due to its location at a major intersection and gateway to the Ten Mile Area, development of this site consistent with the TMISAP is key. A any feature in the form of a sign is proposed at the intersection within the street buffer to announce arrival at"Ten Mile Crossing"as desired in the Plan. The Developer(Brighton) also stated in an email to Staff that they intend to retain the area a bit and create an expanded plaza paver& seating area with sandstone seating between the sign and the corner-details to be provided at a later date. The Developer also plans to work with ICCU to create an improved area along the creek to the east of the ICCU building for employees to gather and relax. If the proposed eoneept plan is approved by City Couneil, Staff meommends as a proAsion o the amended DA that se . - . - D14ded in the street buffer-s along S. Ten Mile Rd. and W. ar-ehiteetur-al elements, or- a e of these elements to pr-oduee an appropriate bu Note: Because this application only proposes to amend the concept plan, Staff did not review the building elevations for consistency with the design standards in the Architectural Standards Manual. This review will take place with submittal of a Design Review application with the Certificate of Zoning Compliance application. Therefore, the elevations submitted with this application are not approved. IV. DECISION A. Staff: Staff recommends City Council consider if the proposed concept plan, elevations and ag teway feature is are appropriate for this site and specifically in the Ten Mile Interchange area; i Page 4 Meridian City Council Meeting Agenda Kass ea,2=—RRW�210off3oYi EXHIBIT A "Ser-eening shall be provided in the street btiff-er-s along S. Ten Mile Rd. and W. Fr-ank4in Rd. adjacent to the (5) drive thfough lanes associated with the WCU building at thee publie spaees and roadways." B. The Meridian City Council heard these items on April 7 and 14, and May 5 and 19,2020. At the public hearing on May 19',the Council moved to approve the subject MDA request. 1. Summary of the City Council public hearine: a. In favor: Mark Heazle: Dusty Woolstenhulme b. In opposition: None C. Commenting:None d. Written testimony: Aurora Riopelle,Applicant's Representative e. Staff presenting application: Sonya Allen £ Other Staff commenting on application: None 2. Kee issue(s)of public testimony: a. None 3. Key issue(s)of discussion by City Council: a. The inconsistency of the proposed development plan with the deli=goals and elements of the TMISAP and the provisions in the Development Agreement: b. What contribution if an vl toward the Ten Mile Area would the Applicant be making in lieu of areas of non-compliance with the TMISAP? C. Impact on Ten Mile Area and overall TMISAP if this development is approved as proposed: d. The uniqueness of this site in relation to other properties in this area due to its location at a major intersection(Franklin/Ten Mile Rds.)at the gateway to the Ten Mile Area. e. Council was generally supportive of the revised concept plan, elevations and planned gateway feature and felt that although the plans don't meet all provisions of the TMISAP,thev meet the general spirit of the Plan. 4. City Council change(s)to Staff recommendation: a. None — Page 5 Meridian City Council Meeting Agenda Kass ea,2=—RRW�2Madf3dPffi EXHIBIT A V. EXHIBITS A. Existing Conceptual Development Plan 1 -- - �- - - _ .► a. . — — mow- r IAA rr`�rrr-m-m�Tt 117- Atlj i iF 1 lii II I: I f. 'i Page 6 Meridian City Council Meeting Agenda Kass ea,2=—RdIRW�2DEaff'BlE EXHIBIT A B. Proposed Conceptual Development Plan&Building Elevations REVISED (dated: 5/14/20) W,FPMKLIN RQAD N CUP 81TE PLAN - a vkw map Leaw d r TENNILE BRANCH — '� $ rr r� .. � .•:� � Parcel Te6le _ ___ r 4 IAA O CENTRAL � .• � � o {✓f µ"•.•,•r'®. _„ $ ,1 CREDIT ANION Pr)-1 Nyka OR „ar R I r Fl..V h Ndee Prcl d Wf afio and c rbt to I V7 n I! rL r r IF sraEPLAN m � W'PEW Ml1C Lti'PRI';ATF 4 C1.0 Page 7 Meridian City Council Meeting Agenda Kass ea,2=—RRW�211V odf3dPffi EXHIBIT A M -� ----- -- ---- ,ems. TEN MLE xaseemvuaER w.sonav uwirx BRANCH Al SOUTH ELEVATION ��NORTH ELE`,'�ITbJH � �rwx«Nlsu� �rursarnr vwsc vs mronr wv swrs�sx�isx caelino¢�.. x.w.xuroxoz IOAHO l:E1fiRAL CUDffUNWN WEST ELEVATIONar�xE�a QP �� ,x, �—Ty-- I EXIERIOL{ ELEVATIONS —' MATERIAL PALETTE EAST ELEVATION Ad.O Note: The design of this structure is required to comply with the design elements in the TMISAP as set forth in the Development Agreement and with the standards in the Architectural Standards Manual. Detailed review and approval will take place with submittal of a Design Review application. — Page 8 Meridian City Council Meeting Agenda Kass ea,2=—RRW d2WLoff3dPIffi k f IDAHOCENTRALCREDITUNION L[]HB_1RD TEN A+11LE BRANCMCOVR_iD BU]YL i4nM4 1[nr .? -o.ii tnC H�rEC�F d- Y $ IDAHO CENTl�AL CREI]BT UNfOiV LO�EB_1RD TEN MILE BRANCH C(3�IR_iIa BdISE II]x H[+ YxY 5TN, hil?• •gGXITE CtB I I f IDAHOCRNTRALDREDITi.fNIflFJ LC3�iB_►RD TEN MILE BRANCH CC]VR_i� EXHIBIT A bw •d198 EY nHd BLAY iYH, h0Y! Aq GXITFGTA Page. •. Meridian • • Agenda 1 :F lbilblRRW=adfWlffi IQAFICJ CENTRAL CREQIT LINIQN LU H B1R€? TEN MILE BRANCH COVR-1D iQAFiOCENTRALCRE6iTLINIC]N' LfJl4BLRD TEN h+I f L E 6 R A N C H C4�R.1D eaisx IUFiao un; ;T li, la�n .n .n iTE pTs I� If7,11 iC)[";�N1"R.AL CftEQIT UNION L C13!BSRD TEN I�11 LE BRAhlCH IGAVR,ID EXHIBIT A 4*1 a 91SY IOhHtl Il AY ST IV. ...0 ApCHiTEC T9 Page 1 Meridian • • Agenda 1 :. lbilbl RW ll{!1 a . :. EXHIBIT A C. Gateway Feature e"'3 LF L BB p rN�iu r— HM(6) Pavers s TPariwn AND c ON�IPP(1N n svwoE RC ffieldfit) HN(5)PH T - I(2) RG(51)— (()CS 5E HM I51 cv (5)PD HN PP�SV (3)PP2 All IIK`` - f91F PH(1)) Entry Feature 6915) PP 7j HN 1�1 ��� PP MPP2 (sY I,z1J GPBC PAVER REFERENCE PHOTO Nts BB(5) `ll(S ( (5)CE y �.MP(3i I LF(31 w B5" RC(I} PP((1� - LANDSCAPE '� W m _LF(2)1} 7 BUFFER "1' 2 HM{5 4 LF 4 1 PB PH pp 04/t0120 NEW LOGO ICON Page 11 Meridian City Council Meeting Agenda lkff,ea,1? —WaW=Gdf1tffi �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.N. Presenter: Estimated Time for Presentation: 0 Title of Item - Memorandum of Agreement Between the City of Meridian and Meridian Development Corporation for Contribution to 2020 Concerts on Broadway ATTACHMENTS: Descriptio T loa MOA with MDC for Concerts on Broadway Agreements /Contracts 6/5/2020 Meridian City Council Meeting Agenda June 9,2020— Page 211 of 318 MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO 2020 CONCERTS ON BROADWAY This MEMORANDUM OF AGREEMENT FOR CONTRIBUTION TO CONCERTS ON BROADWAY ("Agreement") is made this 27th day of May, 2020 ("Effective Date"),by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Meridian Development Corporation, an urban renewal agency organized under the laws of the State of Idaho ("MDC"). WHEREAS, City and MDC desire that the plaza at Meridian City Hall serve as a place where members of the community can gather to enjoy downtown Meridian and to take part in the arts; WHEREAS, in the summer of 2020,the Meridian Arts Commission will present Concerts on Broadway, a series of live, outdoor performances to be held in the Meridian City Hall plaza; and WHEREAS,MDC is willing to contribute to City ten thousand dollars ($10,000.00) toward expenses related to the presentation of the Concerts on Broadway series; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. CITY'S RESPONSIBILITIES. A. Concert production. Between May 31, 2020 and September 30, 2020, City agrees to present three (3) free outdoor concerts at Meridian City Hall plaza as part of the 2020 Concerts on Broadway series. Such concerts will include live musical performance, and may include an opening act, food vendor(s), amplified sound, and limited chair seating. The selection of staff and/or vendors for Concerts on Broadway shall be made by City. B. Publicity. City shall publicize the 2020 Concerts on Broadway series, which publicity may include distribution of information via written and broadcast media, social and online media, e-mail, posters, and a banner displayed at Meridian City Hall. Decisions regarding the time, place, and manner of such publicity shall be made by City. C. Acknowledgment of sponsorship. Though the amount contributed by MDC would typically allow MDC to be acknowledged as a title sponsor of the 2020 Concerts on Broadway series, MDC's desire is to be acknowledged as a Tier 1 sponsor(or like designation). As such, MDC shall be entitled to recognition as "sponsored by," and have the MDC logo printed on all event marketing materials where sponsors' logos are printed. D. Invoice MDC. City shall provide one (1) invoice to MDC by June 30, 2020, in the amount of ten thousand dollars ($10,000.00), and City shall use such amount for the payment of expenses related to the production of Concerts on Broadway. MEMORANDUM OF AGREEMENT FOR MDC's CONCERTS ON BROADWAY CONTRIBUTION PAGE 1 OF 3 Meridian City Council Meeting Agenda June 9,2020— Page 212 of 318 II. MDC's RESPONSIBILITIES. A. Reimbursement. Within thirty(30) days of receipt of City's invoice, MDC shall provide payment to City in the amount of ten thousand dollars ($10,000.00). B. Logo. MDC shall provide City with a copy of its logo, in digital format, for use on marketing materials as described herein. C. Appropriation. Notwithstanding anything in this Agreement to the contrary, MDC's obligations under this Agreement to provide payment to City as described herein shall be subject to and dependent upon appropriations being made by the MDC governing board for such purpose. The officer or administrator charged with the responsibility of preparing MDC's Fiscal Year 2020 budget shall include in the proposed budget the amount noted herein, which will be duly considered by the Board along with the other proposed expenditures for Fiscal Year 2020. III.GENERAL TERMS. A. Term. This Agreement begins immediately upon execution and shall remain in effect through September 30, 2020. B. Notice. Notice required to be provided by either of the parties under this Agreement shall be in writing and be deemed communicated when mailed by United States Mail, addressed as follows: City: City of Meridian MDC: Meridian Development Corporation Arts & Culture Coordinator Ashley Squyres, Administrator 33 E. Broadway Avenue 104 E. Fairview Avenue#239 Meridian ID 83642 Meridian ID 83642 Either party may change its address for the purpose of this paragraph by giving fonnal notice of such change to the other in the manner herein provided. C. Entire agreement; modification. This Agreement embodies the entire agreement and understanding between the parties pertaining to the subject matter of this Agreement, and supersedes all prior agreements, understandings, negotiations, representations, and discussions, whether verbal or written, of the parties pertaining to that subject matter. The Agreement may not be changed, amended, or superseded unless by means of writing executed by both Parties hereto. D. Termination. Either party may terminate this Agreement in whole, or in part, due to convenience, nonappropriation, or when either or both parties agree that the continuation of this Agreement is not in the parties' best interest,by providing thirty(30) days written notice. If MDC is the terminating party, City shall be entitled to receive reimbursement for payments made for services properly performed by City to the date of termination. If City is the terminating party, MDC shall be entitled to reimbursement for a pro-rata share of MDC's contribution for any concerts that have not been presented at the time of termination, i.e., $3,333.33 per concert. If the City decides to cancel all or a portion of the concerts due to concerns related to COVID-19 or other health risks, then MDC shall be entitled to MEMORANDUM OF AGREEMENT FOR MDC's CONCERTS ON BROADWAY CONTRIBUTION PAGE 2 OF 3 Meridian City Council Meeting Agenda June 9,2020— Page 213 of 318 reimbursement in the amount of$3,333.33 per concert cancelled. City's decision to cancel or reschedule a concert due to inclement weather or other unforeseen event on the day of such scheduled concert shall not constitute termination or breach, and MDC shall not be entitled to pro-rata or other reimbursement in such circumstance. E. Indemnification. To the fullest extent permitted by law and by Article VIII, section 4 of the Idaho Constitution, City agrees to indemnify, defend, and hold harmless MDC and its officers, agents, consultants, and employees from and against any and all liability, claims, losses, actions, or judgments, costs and fees, including any costs and attorney's fees incurred therein, for damages, losses, or injury to entities,persons or property for any act, error, or omission arising out of or in any way connected with the activities and programs described herein and/or the activities of City and its officers, employees, contractors, or agents related to or connected with this Agreement. F. Severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. The invalidity or unenforceability of any particular provision of this Agreement shall not affect the other provisions, and this Agreement shall be construed in all respects as if any invalid or unenforceable provision were omitted. G. Applicable Law. The Agreement shall be governed by the laws of the State of Idaho and jurisdiction for any disputes arising hereunder shall be in the Fourth Judicial District, Ada County, State of Idaho. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date first written above. MERIDIAN DEVELOPMENT CORPORATION: Attest: SIGNATURE SIGNATURE BY(PRINT NAME,TITLE) BY(PRINT NAME,TITLE) CITY OF MERIDIAN: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk MEMORANDUM OF AGREEMENT FOR MDC's CONCERTS ON BROADWAY CONTRIBUTION PAGE 3 OF 3 Meridian City Council Meeting Agenda June 9,2020— Page 214 of 318 or reschedule e concert due to inclement weather or other unforeseen event on the day of such scheduled coecat shall not constitute tertnina6on or breach, and MW shall not be entitled to pm-rater or other reimbursement in such circumstance. E. Indemnitication. To the fWlea extent permitted by law and by Article VIII, section 4 of the Idaho Conanduan, Ciry agrees w indemnity, defend, and hold harmless IBC and its oft"icas, agents, consultants, and employees from and against any and all liability, claims, loses, actions, or judgments, costs and fees, including any wets and attomey's fws incurred thatIM6 for damages, losses, or injury to entities, persona or property for any set, error, or omission arising out of or in any way connected with the activities end program descn1w5d herein and/or the activities of City and its offiars, anPluyoes, contractors, or agents rotated to or connected with this Agreement F. &wv*mb1ft* If aey past of this Agromnente is held to be invalid or unenforceable, such holding will not affect the validity or enforoability of any other part of this A %PwRiacnt so long as the red� of die Agreementismau reasonably capable of completion. The invalidity or �forceabi[ity of any particular provision of this Agreemerrt shall not affect the other provisions, and this Agreement shall be construed in aU respects as if any invalid or unenfo rceable provision were omitted. G. AppNicable Law. The Agreement shall be governed bY the laws of the State of Idaho and jurisdiction for airy disputes aris ing hereunder shall be in the Fourth Judicial District, Ada County., State of Idaho. DV NM 00 WHEREOF, the parties hereto have executed this Agreanent on the Effective Date first written above. Mz DEVELOPMENT CORPORATION: roe 14. ,qwr or L)Cebew a 40 e BYlme+rxAMe. I Bv ( rtnrr Ame, CITY OF NMMLkN@ AUM-11111 Robert E. Simison, Mayor Chris Johrmn, City Clerk hfEmoLon" cw AGREENM Rot NHOCS CONCEM ON BROADWAY CONTRIMM()N PAoE 3 CW 3 �E I '! tN -- ITEM SHEET IDANO Council Agenda Item - 3.0. Presenter: Estimated Time for Presentation: 0 Title of Item - Subrecipient Agreements for Community Development Block Grant Coronavirus Aid, Relief, and Economic Security (CARES)Act Funding • Subrecipient agreement with NeighborWorks Boise for a Not-to-Exceed Amount of$163,333. • Subrecipient agreement with Terry Reilly Health Services for a Not-to-Exceed Amount of$16,366. ATTACHMENTS: 40 Typ oa NeighborWorks Boise Subrecipient Agreement jAgreements /Contracts 6/4/2020 Terry Reilly Subrecipient Agreement Agreements /Contracts 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 216 of 318 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND NEIGHBORWORKS BOISE FOR CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement is entered into this 9th day of June , 2020 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and NeighborWorks Boise, a nonprofit charitable corporation organized under the laws of the state of Idaho ("Subrecipient"). WHEREAS, City is an entitlement community, and as such has applied for, and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD") under Title I of the Housing and Community Development Act of 1974, Public Law 93-383, i.e., Community Development Block Grant ("CDBG") funds; and WHEREAS,the Coronavirus Aid, Relief, and Economic Security("CARES") Act, enacted on March 27, 2020, provides additional funding through CDBG program to assist communities, including the City of Meridian, in addressing the impacts of the COVID-19 pandemic; WHEREAS,the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR Part 200, and all other federal, state, and local laws, statutes, regulations and/or requirements; and WHEREAS, City and Subrecipient wish to enter into a cooperative agreement for the investment of CDBG funds from the CARES Act("CDBG-CV"); and WHEREAS, it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City; and that City's obligation to provide funding to Subrecipient under this Agreement is provisional,pending the availability of such funds; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. STATEMENT OF WORK A. Activities. Subrecipient shall use City's CDBG-CV funds in an amount not to exceed one hundred sixty three thousand three hundred thirty three dollars ($163,333). Subrecipient will be responsible for administering a mortgage assistance program, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under 05Q (Subsistence Payments). CDBG Funds will be used to reimburse for mortgage payments and staff time to administer the program. The primary administrative office is located at 3380 W. Americana Blvd., Suite 120, Boise. See Attachment 1 for a map of the service location. B. National Objective. Subrecipient certifies that the activities carried out using the City's CDBG funds provided by City under this Agreement will meet one or more of the CDBG CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 1 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 217 of 318 program's National Objectives as defined in 24 CFR § 570.208(a)(2)(i). C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 66 total Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of Service" shall be defined as "low- to moderate-income individuals." Subrecipient shall verify that the household income of clientele served by City's CDBG funds, as defined in 24 CFR § 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at https:Hmeridiancity.org/cdbg/. D. Staffing. Subrecipient agrees to provide the City with an Hourly Billing Rate worksheet and job description for each staff member that will be paid using CDBG funds prior to Subrecipient's initial reimbursement request. E. Project schedule. Subrecipient shall submit a signed, dated, and detailed Project Schedule. The Project Schedule must indicate the start and end dates for different project elements. The Project Schedule shall be submitted as a companion document with this Agreement. A revised Project Schedule shall be submitted when delays of thirty(30) days or more are anticipated or experienced. F. Special Conditions. 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement ("Client") a) reside within the city limits of Meridian, Idaho and b)meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client who does not meet the above requirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize the Determining Annual Household Income form located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/to determine annual household income of any or all Clients based on CDBG criteria. G. Time of performance. Services of Subrecipient shall start on or after April 1, 2020 and end on March 31, 2021. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. II. SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 2 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 218 of 318 Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations concerning Community Development Block Grants (CDBG) including subpart K of these regulations, except that(1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and(2) Subrecipient does not assume the City's responsibility for initiating the review process under the provisions of 24 CFR Part 52, and all other applicable federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 5. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.502. C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained. A copy of the risk analysis for NeighborWorks Boise is included as Attachment 2. Substandard performance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City shall initiate termination procedures. Additionally, Subrecipient will be allowed no more than three noncompliance performance standards throughout the contract. Noncompliance includes, but is not limited to: missing a deadline,providing inaccurate monthly data, delinquent progress report submission, and/or not providing correct supporting documentation. The first occurrence will result in a warning; the second a formal letter of noncompliance; and the third will result in a formal letter notifying Subreceipient that Subrecipient is not eligible to request funding for the following grant cycle. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient. D. Budget. Subrecipient shall adhere to the budget included as Attachment 6. Subrecipient shall obtain written approval from City prior to any change in use of funds. E. Progress Reports. Based on the results of Subrecipient's risk analysis, Subreceipient shall submit progress reports monthly via the City's online portal. Instructions on submitting progress reports are located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. Progress reports will be due 10 days after the last day of the reporting period. If Progress Reports are delinquent, reimbursement requests will not be processed until the delinquency is cured. Subrecipient must timely submit Progress Reports even if no activities are conducted within the reporting period. F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Client Data. If applicable, subrecipient shall maintain client data demonstrating client CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 3 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 219 of 318 eligibility for services provided. Such data shall include, but not be limited to: client name, address, income level or other basis for determining eligibility, race, ethnicity, and description of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment,unspent cash advances,program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient has control over CDBG funds, including program income. I. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty(30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501, which requires that all non- Federal entities that expend$750,000 or more in Federal awards, in one year, have a single or program-specific audit. J. Suspension and Debarment. Pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix II, section(H), Subrecipient is prohibited from contracting with any party that is suspended or debarred, i.e., listed on the governmentwide exclusions in the System for Award Management. K. Payment Procedures. 1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that have been previously approved, in writing,by the Community Development Program Coordinator. 2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances,payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3. Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not to exceed one hundred sixty three thousand CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 4 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 220 of 318 three hundred thirty three dollars ($163,333). City will not accept or process reimbursement requests prior to City's reception of Congressional Release of Funds; the Community Development Program Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at https://mcridiancity.org/cdbg/. All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period and proof of payment by Subrecipient (such as copy of check and bank transaction information showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or other relevant documentation of payment). Reimbursement requests must be submitted within fifteen(15) calendar days from the close of each month of the program year except for the final reimbursement request. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than April 30, 2021 and must include a Closeout Certification form which can be found in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing, by City. 1. Reversion of assets to City. Pursuant to 24 CFR § 570.503(b)(7),upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG funds on hand at the time of expiration and any and all accounts receivable attributable to the use of CDBG funds. 2. DUNS number. Subrecipient shall comply with requirements established by the Office of Management and Budget("OMB") concerning the Dun and Bradstreet Data Universal Numbering System("DUNS"), the Central Contractor Registration database, the System for Award Management ("SAM") and the Federal Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25, and 2 CFR § 170.320. L. Documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved, rented, or sold. M. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance, the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. N. National Objectives met for five (5)years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved, in whole or in part,with funds under this Agreement in CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 5 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 221 of 318 excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5) years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period. O. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. P. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold, the proceeds shall be program income,prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a)transferred to City for the CDBG program or(b) retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. Q. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and Pursuant to 24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1),program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b) and(c),both prior to and upon closeout. R. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 6 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 222 of 318 c. Records required to determine the eligibility of activities for CDBG funding; d. Records required to document the acquisition, improvement,use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 570.506(h); and g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HUD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. If,prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. III. EMPLOYMENT AND LABOR CONDITION REQUIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section(C) and 41 CFR § 60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 and 570.602. Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws,regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 7 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 223 of 318 regulations in force during the term of this Agreement. E. Small,Women- and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses, minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. City shall provide Affirmative Action guidelines to Subrecipient to assist in the formulation of such program. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. G. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701)which requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based organization, Subrecipient agrees to expend funds provided under this Agreement in accordance with 24 CFR § 5.109. K. Labor standards. Per 2 CFR Part 200, Appendix II, section(D), Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act(40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Further, the provisions of Agreement Work Hours and Safety Standards Act; the Copeland "Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 8 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 224 of 318 excess of$2,000.00 for construction, renovation or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor,under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any, to require payment of the higher wage. Per 2 CFR Part 200, Appendix II, section(E), the Contract Work Hours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000. L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR § 570.611. Further, no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. M. Rights to Inventions. Per 2 CFR Part 200, Appendix II, section(F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work, Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities. Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid,by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 9 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 225 of 318 transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less than$10,000 and not more than $100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix II, section (I), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15, U.S.C.). O. Section 3 of the Housing and Urban Development Act of 1968. 1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 135, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City, Subrecipient and any of Subrecipient's subrecipients and/or subcontractors. Contractors and subcontractors with contracted amounts under$100,000 are exempt from this requirement. Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. 2. Subcontract language. Subrecipient further agrees to include the following language in all applicable subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and very low income residents of the project area and Agreements for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low income persons residing in the metropolitan area in which the project is located." 3. Employment of low- and very-low-income persons. Subrecipient further agrees to ensure that opportunities for training and employment arising in connections with a housing rehabilitation(including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects are given to low and very-low income person residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low and very low income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low and very low CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 10 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 226 of 318 income persons residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to business concerns which provide economic opportunities to low and very low income residents within the service area of the neighborhood in which the project is located, and to low and very low income participants in other HUD programs. Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 4. Notifications. Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 5. Subcontracts. Subrecipient will include this Section 3 clause in every applicable subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable, the City will issue a Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix II, section (G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency(EPA)regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, and shall assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE I I OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 227 of 318 under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require that all owners,prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property,paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended(16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. V. GENERAL CONDITIONS A. Appropriation. It is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City. Unless and until HUD releases the funds, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG funds are not made available to City, whether by Congress or by HUD, this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal or equitable claim. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: If to City: If to Subrecipient: City of Meridian NeighborWorks Boise Attn: Crystal Campbell, Community Attn: Bud Compher Jr., Chief Executive Development Program Coordinator Officer 33 E. Broadway Avenue 3380 W. Americana Blvd., Suite 120 Meridian, Idaho 83642 Boise, ID 83706 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement, except that: (1) Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR § 570.604; and(2) Subrecipient does not assume the recipient's responsibility for CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 12 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 228 of 318 initiating the review process under the provisions of 24 CFR Part 58. D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees,participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. At a minimum, Subrecipient must provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix II, section(A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200.325. H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. I. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each party, and approved by City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. J. Termination (see 2 CFR Part 200,Appendix II, section (B)). CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 13 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 229 of 318 1. Termination for convenience. Either party may terminate this Agreement by, at least thirty(30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for cause, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines,policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect. Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen (14) days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. Work completed. In the event of any termination, all finished or unfinished documents, data, studies, surveys, maps, models, drawings,photographs, reports, and/or other materials that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven (7) days of City's demand therefor. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 14 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 230 of 318 Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically, without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights and Affirmative Action in every subcontract or purchase order, specifically or by reference, to ensure that such provisions will be binding upon all subcontractors. 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition, and one-for-one housing replacement. Subrecipient agrees specifically, without limitation, to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended(URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under 24 CFR part 42, subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2)that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. N. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. O. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. P. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Q. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either parry becomes entitled to the benefit thereof,notwithstanding delay in enforcement. R. Attachments. All attachments and/or exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. S. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. VI. CARES ACT FUNDING CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 15 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 231 of 318 The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27 , 2020 in an effort to respond to the COVID49 pandemic . Projects funded under the CARES Act must meet all of the criteria for standard CDBG projects, but must also use the funding to prepare, prevent, and/or respond to COVID49 . The CARES Act prohibits the duplication of benefits . A duplication of benefits occurs when: 1 . An agency and/or an individual receives assistance for the same activity from multiple resources (e. g. FEMA, SBA for staffing, etc.) ; and 2 . The total assistance is greater than the expense incurred for that activity. Subrecipient certifies that it has not received or applied for any additional funding sources that may be considered a duplication of benefits . If Subrecipient receives or applies for funding sources for the activities described in this Agreement, Subrecipient shall immediately notify the City' s Community Development Program Coordinator . In the event a duplication of benefits is received the agency will be required to reimburse City for CDBG funds disbursed. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT, NeighborWorks Boise By: Bud Complier Jr. , Chief Executive Officer CITY: Cit of Meridian f4��PTCD A Af4s t Go �� City of y: ob E . S ' icon, Mayor 9 SEAL is n , CityC rk co oF CDB&CV SUBRECIPIENT AGREEMENT — NEIGHBORWORKS BOISE PAGE 16 OF 28 Attachment 1: Location of Service Area Meridian City Limits n �purvnouRaq FoxaVGo# i_dq-� + a' Course Lmi wa.ed.%d r26,FG'eMendnd �WC v l.ee A�rakRece — n eLur.c, rcr qh WMcmillen FtdZ EA1cmiIlr.Re "RMxW f✓k,�� � WµyNgnRq �J z wsweadRn rc Usick Rd Wustlek Rd wlK&k Ra — wueftleKa Rd - wuWltic Yd.- - -- •.wueF.fl Rtl�, Eus9eh Rd us<kWQSV*Rd WU.1K Rd Wu...Rd �# Qxary Ln CMryLn WFJgr�[n Cfua WCheny Ln WChany Ln EFarviaxAves EFarviarr Ave LWve:rluN: WFenviewkre WFarvierc Ave WFarvle' 8 z WPlne Fwe ER�rwe z "-1z -WFr.*1in Rd bYf�mabr Rd...:..... WFranklln Rtl EF'xa<'R.1 EF klbR�Rz rT o nr kid9eerestfm# EFakir Rd.: ®-, Fraklln Rd- .. _w FraWlln Re WFrskRnfte<WC-IM.-�JRd WQre rn 2 Re FV—b Rd ' I "s� -YcY,ry RN EVwtc Rd WAWY Rd WV.YYRd WLic1 FAmiy Rd.. Fanly, W/Ry Rd TWA'y Rd WW-,Rd EAlnly Rd E.4rvyRe WPm tyR� N � y —xra � waee�w,e CDBG-CV SUBRECrPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 17 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 233 of 318 Attachment 2: Risk Analysis Summary Risk Analysis VIWorksheet Organization Neighbor-Works Boise Program CDBG-CV Award $163,333.00 Name Year Total Points onsite monitor in Soo Risk Level High Nexl Steps the next few .aamaucaAy cakvlaletl months FACTORSMEMO Contracted Doiiars Weight: S S30,000-Above 10 S20,000-$29,999 8 S15,000-519,999 6 10 S4 S10.000-514,999 4 SD-$9,999 2 Program Oversight weight: 6 Audit with moderate to serious findings 10 No Audit Although Required 10 Current Audit Not Provided 10 40 Financial Audit and/or Compliance Audit Available 1 Audit with minor findin s 1 Tym of Contrast wei ht: 6 PublJc Service 10 Economic Development Neighborhood Revitalization 8 10 60 uisitionFConstruction 8 Public facilities, plannin ,infrastructure Numher of Clients Served weight: 6 50+ $ 25-49 6 8 48 Less than 25 4 Key O an"tional Chan a weight: 6 Executive Director R Financial Mana ger 10 Executive Director and/or Financial Manager Pro ram DiredodlVana er 4 - - None 2 Goals, Weight- a Lssential to accom plish Con Plan goals 10 Not-essential for accomplishment of Con Plan goals 2 - Program Participants weight—. a CDBG Program did not be in on scheduleldela ed 10 New Pr ram 8 48 CDBG Pro ram began on schedule 2 Performance Measurements weight: 6 Subreci lent has hLsto ry of not subm itting reports timely 10 New Pmgram 8 S 48 Sub reci p ient has histo ry of submitti ng reports timely 4 Contract Experience History weight: 6 New Program 10 1 -3 years 5 14 60 4 years+ 2 CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 18 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 234 of 318 Summary lysis Worksheet r Last Monitoring • Grant •t renewed In .� Years • Legs than 2 Years 4 Corrective Action(Any Monitoring) •irlg& Firlding9 that wouldaffect services, clients. • poteritialfor payment New Program Current Concerrisr Findings • provider's 1• Y Findings Signature . Communityte 61312020 Development Pr•}ram Coordin Level of Risk Low Risk Medium Risk High Risk 448-325 paints 32S•42S parrrts 476-�5t?poio#s Project requires a minimum Projects will be monitored via internal bi-annual desk Projects will receive priority for amount of monitoring_ Activities monitorings and an-site monitoring no less than every monitoring_ High priority activities under this category will be two years" The on-site monitoring review will be will generally be monitored monitored primarily via internal conducted preferably within the first six months of the annually within the first fi months desk monitoring procedures on an chosen program year" Based upon the results of the of the program year" High{isk annual basis,unless situations monitoring visit,staff will determine the need for and subrecipients may also be dictate otherwise" Dn-site frequency of additional technical assistance visits required to sulamit additional NEE monitoring will generally take place andJor on-site compliance reviews" These activities documentation as needed with at least once every two years_ will generally Ise monitored after high prioriiy activities quarterly reports to allow far Progress reports will 6e required have been adequately addressed" Progress reports loser evaluation of the project quarterly" will tre required monthly" through desk monitoring. Progress reports will be required a#leas#man#hly" Comments D: rIENT AGREEMENT—NEIGHBoRWoRKs BOISE PAGE 19 OF Meridian City Council Meeting Agenda - • 2020 Attachment 3: Signing Authority Complete the form to designate signing authority. Subrecipient Name: Project Name: Program Year: Start Date: End Date: Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Signing authority for the above individuals is authorized by: Name Title Signature Date CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKs BOISE PAGE 20 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 236 of 318 Attachment 4: Federal Certifications The following are required as referenced below. Subrecipient Name: Project Name: Program Year: Start Date: End Date: Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy ❑ ❑ ❑ ADA/Section 504 [29 U.S.C. § 701] ❑ ❑ ❑ Confidentiality [2 CFR § 200.303(e)] ❑ ❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611] ❑ ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart F] ❑ ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)] ❑ ❑ ❑ Fair Housing [Fair Housing Act] (if applicable) ❑ ❑ ❑ Nondiscrimination [24 CFR § 570.607] ❑ ❑ ❑ Procurement [2 CFR § 200.318(a)] (if applicable) Is Subreceipient a nonprofit entity? ❑Yes ❑No Per 2 CFR § 200.415 major nonprofit organizations I are ineligible for this funding. If the agency is a nonprofit, please select one of the following: ❑ Organization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. Name Title Signature Date 1 A major nonprofit organization is defined in§200.414(a)as an organization receiving more than$10 million in direct federal funding. CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 21 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 237 of 318 Attachment 5: Environmental Review Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a) and 58.35(b) Project Information Project Name: MortgageAssistanceCV HEROS Number: 900000010132056 Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID, 83642 State/Local Identifier: RE Preparer: Crystal Campbell Grant Recipient (if different than Responsible Entity): Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 3380 W Americana Ter Ste 120, Boise, ID 83706 Additional Location Information: N/A Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25]: Up to three months of mortgage assistance to Meridian residents who are adversely affected by COVID-19. Funds will be used for direct payment to lenders and staff time to administer the program.This program is a coordinated effort between Meridian and Boise CDBG Programs. Level of Environmental Review Determination Activity/Project is Exempt per 24 CFR 58.34(a): 58.34(a)(4) Signature Page Draw Request Form.docx Funding Information CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 22 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 238 of 318 Grant/ Project HUD Program Program Name Identification Number Community Planning and Community Development Block Grants 113 Development (CPD) (CDBG) (Entitlement) Estimated Total HUD Funded,Assisted $163,333.00 or Insured Amount: Estimated Total Project Cost [24 CFR 58.2 (a) (5)]: $163,333.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors: Are formal Compliance determination Statutes, Executive Orders, and compliance steps (See Appendix A for source Regulations listed at 24 CFR §50.4& or mitigation determinations) §58.6 required? STATUTES, EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR §50.4&§ 58.6 Airport Runway Clear Zones and Clear Zones 24 CFR part 51 ❑ Yes Q No Coastal Barrier Resources Act Coastal Barrier Resources Act, as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990 [16 USC this project is in compliance with the 3501] ❑ Yes Q No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this Reform Act of 1994 [42 USC 4001- section. The project does not require 4128 and 42 USC 5154a] flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance ❑ Yes Q No requirements. Mitigation Measures and Conditions [CFR 40 1505.2(c)]: Summarized below are all mitigation measures adopted by the Responsible Entity to reduce, avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 23 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 239 of 318 must be incorporated into project contracts, development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Complete or Factor Completed Measures Mitigation Plan Supporting documentation on completed measures CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 24 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 240 of 318 APPENDIX A: Related Federal Laws and Authorities Airport Runway Clear Zones General policy Legislation Regulation mi It is HUD's policy to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development around civil airports and military airfields. 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response,the review is in compliance with this section. Yes Compliance Determination Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 25 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 241 of 318 Coastal Barrier Resources General requirements Legislation Regulation HUD financial assistance may not be Coastal Barrier Resources Act used for most activities in units of the (CBRA) of 1982, as amended by Coastal Barrier Resources System the Coastal Barrier Improvement (CBRS). See 16 USC 3504 for limitations Act of 1990 (16 USC 3501) on federal expenditures affecting the CBRS. This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Screen Summary Compliance Determination This project is located in a state that does not contain CBRS units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 26 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 242 of 318 Flood Insurance General requirements Legislation Regulation Certain types of federal financial assistance may not be Flood Disaster 24 CFR 5O.4(b)(1) used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a) in National Flood Insurance Program and flood as amended (42 USC and (b); 24 CFR insurance is both obtained and maintained. 4001-4128) 55.1(b). 1. Does this project involve financial assistance for construction, rehabilitation, or acquisition of a mobile home, building, or insurable personal property? ✓ No.This project does not require flood insurance or is excepted from flood insurance. Based on the response,the review is in compliance with this section. Yes Screen Summary Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project does not require flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 27 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 243 of 318 Attachment 6: Budget NeighborWorks Boise Mortgage Assistance Program Mortgage IDIS CDBG-CV Payments Admin Total Voucher Award $ 150,000.00 $ 13,333.00 $ 163,333.00 Draw# Date Timeframe 1 2 3 4 5 6 7 8 9 10 11 12 Total $ - $ - $ - Balance $ 150,000.00 $ 13,333.00 $ 163,333.00 CDBG-CV SUBRECIPIENT AGREEMENT—NEIGHBORWORKS BOISE PAGE 28 OF 28 Meridian City Council Meeting Agenda June 9,2020— Page 244 of 318 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN AND TERRY REILLY HEALTH SERVICES FOR CARES ACT COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS This Subrecipient Agreement is entered into this day of � 2020 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and Terry Reilly Health Services , a nonprofit charitable corporation organized under the laws of the state of Idaho (" Subrecipient") . WHEREAS , City is an entitlement community, and as such has applied for, and been granted authority to receive funds from the United States Department of Housing and Urban Development ("HUD ") under Title I of the Housing and Community Development Act of 1974, Public Law 93 -383 , i. e. , Community Development Block Grant ("CDBG") funds ; and WHEREAS , the Coronavirus Aid, Relief, and Economic Security ("CARES ") Act, enacted on March 27 , 2020 , provides additional funding through CDBG program to assist communities , including the City of Meridian, in addressing the impacts of the COVID - 19 pandemic ; WHEREAS , the City wishes to engage Subrecipient by way of this Agreement to assist the City in utilizing such funds and the CDBG program in a manner compliant with the requirements of 24 CFR Part 570 and 2 CFR Part 200 , and all other federal , state , and local laws , statutes, regulations and/or requirements ; and WHEREAS , City and Subrecipient wish to enter into a cooperative agreement for the investment of CDBG funds from the CARES Act ("CDBG-CV") ; and WHEREAS , it is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City' s Action Plan , availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD ' s release of such funds to City; and that City ' s obligation to provide funding to Subrecipient under this Agreement is provisional , pending the availability of such funds ; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows . I. STATEMENT OF WORK A. Activities. Subrecipient shall use City' s CDB &CV funds in an amount not to exceed sixteen thousand three hundred sixty six dollars ($ 16 , 366) . Subrecipient will be responsible for administering the TR COVID Case Management project, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds . This project is eligible under 05F (Substance Abuse Services) . CDBG Funds will be used to reimburse for case management. The primary administrative office is located at 211 161h Ave N, Nampa. See Attachment 1 for a map of the service location . B. National Objective. Subrecipient certifies that the activities carried out using the City ' s CDBG funds provided by City under this Agreement will meet one or more of the CDBG program ' s National Objectives as defined in 24 CFR § 570 . 208 (a) (2)(1) . CDBG-CV SUBRECIPIENT AGREEMENT - TERRY REILLY HEALTH SERVICES PAGE I OF 29 C. Level of Service. Subrecipient's activities under this Agreement shall provide at least 250 total Units of Service over the term of this Agreement. For the purposes of this Agreement, "Units of Service" shall be defined as "low- to moderate-income individuals." Subrecipient shall verify that the household income of clientele served by City's CDBG funds, as defined in 24 CFR § 5.609, does not exceed the maximum limits as determined by the U.S. Department of Housing and Urban Development. The current income guidelines are located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. D. Staffing. Subrecipient agrees to provide the City with an Hourly Billing Rate worksheet and job description for each staff member that will be paid using CDBG funds prior to Subrecipient's initial reimbursement request. E. Project schedule. Subrecipient shall submit a signed, dated, and detailed Project Schedule. The Project Schedule must indicate the start and end dates for different project elements. The Project Schedule shall be submitted as a companion document with this Agreement. A revised Project Schedule shall be submitted when delays of thirty(30) days or more are anticipated or experienced. F. Special Conditions. 1. Subrecipient understands and agrees that the allocation of CDBG funds may be used to provide services and programs only to City of Meridian residents. If applicable, Subrecipient shall verify that any and all persons who receive funds granted to Subrecipient pursuant to this Agreement("Client") a) reside within the city limits of Meridian, Idaho and b)meet the current CDBG income eligibility guidelines. Subrecipient must deem any Client who does not meet the above requirements to be ineligible to receive CDBG funds and shall suspend use of federal funds for the Client. 2. Subrecipient certifies that Subrecipient is in compliance with all applicable Fair Housing Laws, Section 504 of the Rehabilitation Act, and Americans with Disabilities Act requirements. 3. City reserves the right to make unannounced visits to Subrecipient's location in order to verify compliance with all program requirements. 4. If applicable, Subrecipient may utilize the Determining Annual Household Income form located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/to determine annual household income of any or all Clients based on CDBG criteria. G. Time of performance. Services of Subrecipient shall start on or after April 1, 2020 and end on March 31, 2021. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. IL SUBRECIPIENT'S ADMINISTRATIVE REQUIREMENTS A. General Compliance. Subrecipient agrees to comply with the requirements of Title 24 of the Code of Federal Regulations, Part 570 (the U.S. Housing and Urban Development regulations CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 2 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 246 of 318 concerning Community Development Block Grants (CDBG) including subpart K of these regulations, except that (1) Subrecipient does not assume the City's environmental responsibilities described in 24 CFR 570.604 and(2) Subrecipient does not assume the City's responsibility for initiating the review process under the provisions of 24 CFR Part 52, and all other applicable federal, state and local laws, regulations, and policies governing the funds provided under this Agreement. A copy of the Environmental Review Record is included as Attachment 5. B. Uniform administrative requirements. Subrecipient shall comply with applicable uniform administrative requirements, as described in 24 CFR § 570.502. C. Performance monitoring. City will monitor the performance of Subrecipient against goals and performance measures as set forth herein. Performance monitoring shall include City's review of Subrecipient's submitted documents for accuracy and completion, as well as a risk analysis that will determine if the City will conduct a desk review and/or an on-site visit from City's Community Development Program Coordinator to review the completeness and accuracy of records maintained. A copy of the risk analysis for Terry Reilly Health Services is included as Attachment 2. Substandard performance as determined by City shall constitute noncompliance with this Agreement. If action to correct such substandard performance is not taken by Subrecipient within fourteen days (14) after being notified by City, City shall initiate termination procedures. Additionally, Subrecipient will be allowed no more than three noncompliance performance standards throughout the contract. Noncompliance includes, but is not limited to: missing a deadline,providing inaccurate monthly data, delinquent progress report submission, and/or not providing correct supporting documentation. The first occurrence will result in a warning; the second a formal letter of noncompliance; and the third will result in a formal letter notifying Subreceipient that Subrecipient is not eligible to request funding for the following grant cycle. City may share Subrecipient performance and monitoring results with other local CDBG grantees and/or agencies who are providing funding to Subrecipient. D. Budget. Subrecipient shall adhere to the budget included as Attachment 6. Subrecipient shall obtain written approval from City prior to any change in use of funds. E. Progress Reports. Based on the results of Subrecipient's risk analysis, Subreceipient shall submit progress reports monthly via the City's online portal. Instructions on submitting progress reports are located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. Progress reports will be due 10 days after the last day of the reporting period. If Progress Reports are delinquent, reimbursement requests will not be processed until the delinquency is cured. Subrecipient must timely submit Progress Reports even if no activities are conducted within the reporting period. F. Supplementation of other funds. Subrecipient agrees to utilize funds available under this Agreement to supplement, rather than supplant, funds otherwise available. G. Client Data. If applicable, subrecipient shall maintain client data demonstrating client eligibility for services provided. Such data shall include, but not be limited to: client name, CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 3 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 247 of 318 address, income level or other basis for determining eligibility, race, ethnicity, and description of service provided. Such information shall be made available for review upon City's request. Subrecipient understands that client information collected under this Agreement is private and the use or disclosure of such information, when not directly connected with the administration of City or Subrecipient's responsibilities under this Agreement, is prohibited by the Financial Privacy Act unless written consent is obtained from such person receiving service and, in the case of a minor, that of a responsible parent/guardian. H. Closeout. Subrecipient's obligation to City shall not end until all closeout requirements are completed. Activities during this closeout period shall include, but shall not be limited to: making final payments, disposing of program assets (including the return of all unused materials, equipment,unspent cash advances, program income balances, and accounts receivable to City), and determining the custodianship of records. Notwithstanding the foregoing, the terms of this Agreement shall remain in effect during any period that Subrecipient has control over CDBG funds, including program income. I. Audits and inspections. All Subrecipient records with respect to any matters covered by this Agreement shall be made available to City, HUD or its agent, or other authorized federal officials, at any time during normal business hours, as often as deemed necessary, to audit, examine, and make excerpts or transcripts of all relevant data for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. Any deficiencies noted in audit reports must be fully repaired by Subrecipient within thirty(30) days after receipt of such report by Subrecipient. Failure of Subrecipient to comply with the above audit requirements will constitute a violation of this Agreement and may result in the withholding of future payments. Subrecipient shall comply with 2 CFR § 200.501,which requires that all non- Federal entities that expend$750,000 or more in Federal awards, in one year, have a single or program-specific audit. J. Suspension and Debarment. Pursuant to 2 CFR Part 180 and 2 CFR Part 200, Appendix II, section(H), Subrecipient is prohibited from contracting with any party that is suspended or debarred, i.e., listed on the governmentwide exclusions in the System for Award Management. K. Payment Procedures. 1. Indirect Costs. The City will only reimburse Subrecipient for indirect costs that have been previously approved, in writing, by the Community Development Program Coordinator. 2. Payment Procedures. City will pay to Subrecipient funds available under this Agreement based upon information submitted by Subrecipient and consistent with any approved budget and City policy concerning payments. With the exception of certain advances,payments will be made for eligible expenses actually incurred by Subrecipient, and not to exceed actual cash requirements. Payments will be adjusted by City in accordance with advance fund and program income balances available in Subrecipient's accounts. In addition, City reserves the right to liquidate funds available under this Agreement for costs incurred by City on behalf of Subrecipient. 3. Reimbursement requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not to exceed sixteen thousand three hundred sixty six dollars ($16,366). City will not accept or process reimbursement requests prior to CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 4 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 248 of 318 City's reception of Congressional Release of Funds; the Community Development Program Coordinator shall notify Subrecipient of such release and the opportunity to submit reimbursement requests. Reimbursement requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Reimbursement requests shall only be accepted via the City's online portal and must be completed in full to be processed. Instructions to submit reimbursement requests are located in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. All reimbursement requests are to be submitted as needed in coordination with the Community Development Program Coordinator. Reimbursement requests shall include the following: transaction detail completed for the relevant draw request period and proof of payment by Subrecipient (such as copy of check and bank transaction information showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or other relevant documentation of payment). Reimbursement requests must be submitted within fifteen(15) calendar days from the close of each month of the program year except for the final reimbursement request. Subrecipient's final reimbursement request under this Agreement must be submitted by Subrecipient no later than April 30, 2021 and must include a Closeout Certification form which can be found in the Subrecipient Toolbox at https://meridiancity.org/cdbg/. Subrecipient shall forfeit reimbursement for any costs not requested within the timeframes set forth in this provision, unless otherwise authorized, in writing, by City. 1. Reversion of assets to City. Pursuant to 24 CFR § 570.503(b)(7), upon expiration or termination of this Agreement, Subrecipient shall transfer to City any and all CDBG funds on hand at the time of expiration and any and all accounts receivable attributable to the use of CDBG funds. 2. DUNS number. Subrecipient shall comply with requirements established by the Office of Management and Budget("OMB") concerning the Dun and Bradstreet Data Universal Numbering System ("DUNS"), the Central Contractor Registration database, the System for Award Management ("SAM") and the Federal Funding Accountability and Transparency Act, including Appendix A to 2 CFR part 25, and 2 CFR § 170.320. L. Documentation required prior to real estate transactions. Where City's CDBG funds are used for real estate acquisition, as early as practicable, and not less than two (2)weeks prior to the completion of each transaction, Subrecipient shall provide the address of real property under consideration to City for floodplain and related environmental review. Failure to provide the address of the housing unit under consideration in advance of the anticipated close date may result in added expenses for the beneficiary or Subrecipient, or refusal of reimbursement by City. Subrecipient shall maintain real property inventory records that clearly identify properties purchased, improved, rented, or sold. M. Housing Affordability. Where the City's CDBG funds are used for homeownership assistance, the housing must qualify as affordable per Section 215 of the National Affordable Housing Act. N. National Objectives met for five (5)years. Pursuant to 24 CFR § 570.503(b)(7)(i), real property that is acquired or improved, in whole or in part,with funds under this Agreement in excess of$25,000 shall be used to meet one of the CDBG National Objectives until five (5) CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 5 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 249 of 318 years after expiration of this Agreement. If the use of the CDBG-assisted real property fails to meet a CDBG National Objective for this prescribed period of time, Subrecipient shall pay City an amount equal to the current market value of the property, less any portion of the value attributed to expenditures of non-CDBG funds for acquisition of or improvement to the property. Such payment shall constitute program income to City. Subrecipient may retain real property acquired or improved under this Agreement after the expiration of the five-year period. O. Compliance with procurement policies. Subrecipient shall comply with current Federal, State, and City policies concerning the purchase of equipment and shall maintain inventory records of all non-expendable personal property as defined by such policy as may be procured with funds provided hereunder. P. Sale of equipment. In all cases in which equipment acquired in whole or in part with funds under this Agreement is sold, the proceeds shall be program income,prorated to reflect the extent to that funds received under this Agreement were used to acquire the equipment. Equipment purchased with funds received under this Agreement but not needed by Subrecipient for activities under this Agreement shall be (a)transferred to City for the CDBG program or(b)retained after compensating City an amount equal to the current fair market value of the equipment less the percentage of non-CDBG funds used to acquire the equipment. Q. Program income. 1. Remittance at end of program year. Pursuant to 24 CFR § 570.503(b)(3) and Pursuant to 24 CFR § 570.504(c), at the end of the program year, the City may require remittance of all or part of any program income balances, including investments thereof, held by Subrecipient, except those needed for immediate cash needs, cash balances of a revolving loan fund, cash balances from a lump sum drawdown, or cash or investments held for section 108 security needs. 2. Recording program income. Pursuant to 24 CFR § 570.504(a), the receipt and expenditure of program income shall be recorded as part of the financial transactions of the grant program. 3. Disposition if received before closeout. Pursuant to 24 CFR § 570.504(b)(1),program income received before grant closeout may be retained by the recipient if the income is treated as additional CDBG funds subject to all applicable requirements governing the use of CDBG funds, and will be subject to all provisions of Pursuant to 24 CFR §§ 570.504(b) and(c),both prior to and upon closeout. R. Records and reports. 1. Records to be maintained. In addition to specific records mentioned in this Agreement, Subrecipient shall maintain all records that are pertinent to the activities to be funded under this Agreement, including, but not limited to, those required by the Federal regulations specified in 2 CFR § 200.302(b) and 24 CFR § 570.506, including: a. Full descriptions and records of each activity undertaken; b. Records related to activities meeting the National Objectives; c. Records required to determine the eligibility of activities for CDBG funding; CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 6 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 250 of 318 d. Records required to document the acquisition, improvement,use or disposition of real property acquired or improved with CDBG assistance; e. Records documenting compliance with the fair housing and equal opportunity components of the CDBG Program; f. Financial records, as required by 570.506(h); and g. Other records necessary to document compliance with 24 CFR Part 570, Subpart K. 2. Records retention. Subrecipient shall retain all records pertinent to the expenditures incurred under this Agreement for a period of five (5) years after the termination of all activities funded under this Agreement, defined as the date of the submission of City's final annual performance and evaluation report to HUD. Records for non-expendable property acquired with funds under this Agreement shall be retained for five (5) years after final disposition of such property. If,prior to the expiration of the five-year period, any litigation, claims, audits, negotiations or other actions begin that involve any of the records cited, such records shall be retained until completion of the actions and resolutions of all issues, or the expiration of the five-year period, whichever occurs later. III. EMPLOYMENT AND LABOR CONDITION REOUIREMENTS A. Equal Employment Opportunity. Per 2 CFR Part 200, Appendix II, section(C) and 41 CFR § 60-1.4(b), the equal opportunity clause set forth in 41 CFR § 60-1.4(b) is incorporated herein by reference, and shall apply as though set forth fully herein. B. Civil Rights Act. Subrecipient agrees to comply with Title VI of the Civil Rights Act of 1964 as amended, Title VII of the Civil Rights Act of 1968 as amended, Section 104(b) and Section 109 of Title I of the Housing and Community Development Act of 1974, Section 504 of the Rehabilitation Act of 1974, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, Executive Order 11246 as amended by Executive Orders 11375 and 12086, and 24 CFR §§ 570.601 and 570.602. Subrecipient, in undertaking its obligation to carry out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant, and will not itself so discriminate. C. Nondiscrimination. Subrecipient agrees to comply with the non-discrimination in employment and contracting opportunities laws, regulations, and executive orders referenced in 24 CFR § 570.607. The applicable non-discrimination provisions in Section 109 of the Housing and Community Development Act of 1974 (24 CFR § 6) are also applicable. Subrecipient will not discriminate against any employee or applicant for employment or services because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital status or status with regard to public assistance. Subrecipient will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. D. ADA Section 504. Subrecipient agrees to comply with Federal regulations pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 701 et seq.), which prohibits discrimination against the handicapped in any federally assisted activities. City shall provide Subrecipient with any guidelines necessary for compliance with that portion of the regulations in force during the term of this Agreement. CDBG-CV SUBRECIPIENT AGREEMENT-TERRY REILLY HEALTH SERVICES PAGE 7 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 251 of 318 E. Small,Women- and Minority-Owned Businesses. Per 2 CFR § 200.321, Subrecipient must take all necessary affirmative steps to assure that small businesses, minority businesses, women's business enterprises, and labor surplus area firms are used when possible F. Affirmative Action. Subrecipient agrees that it shall be committed to carry out pursuant to City's specifications an Affirmative Action Program in keeping with the principles as provided in President's Executive Order 11246 of September 24, 1966. City shall provide Affirmative Action guidelines to Subrecipient to assist in the formulation of such program. Subrecipient shall submit a plan for an Affirmative Action Program for approval prior to the award of funds. G. Notice to workers. Subrecipient will send to each labor union or representative of workers with which it has a collective bargaining agreement or other agreement or understanding, a notice, to be provided by the agency contracting officer, advising the labor union or workers' representative of Subrecipient's commitments hereunder, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. H. Solicitations for employment. Subrecipient will, in all solicitations or advertisements for employees placed by or on behalf of Subrecipient, state that it is an Equal Opportunity or Affirmative Action employer. I. Drug Free Workplace. Subrecipient certifies it is in compliance with the Drug-Free Workplace Act of 1988 (42 U.S.C. 701)which requires grantees (including individuals) of federal agencies, as a prior condition of being awarded a grant, to certify that they will provide drugfree workplaces. Each potential recipient must certify that it will comply with drugfree workplace requirements in accordance with the Act and with HUD's rules at 24 CFR part 24, subpart F. J. Faith-based organizations. Pursuant to 24 CFR § 570.2000), if Subrecipient is a faith-based organization, Subrecipient agrees to expend funds provided under this Agreement in accordance with 24 CFR § 5.109. K. Labor standards. Per 2 CFR Part 200, Appendix II, section (D), Subrecipient agrees to comply with all applicable requirements of the Secretary of Labor in accordance with the Davis-Bacon Act(40 U.S.C. §§ 3141-3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5) as amended. In accordance with the statute, Subrecipient or Subrecipient's subcontractor must pay wages to laborers and mechanics at a rate not less than the prevailing wages as specified in a wage determination made by the Secretary of Labor. In addition, Subrecipient or Subrecipient's subcontractor must be required to pay wages not less than once a week. Subrecipient must include a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. Further,the provisions of Agreement Work Hours and Safety Standards Act; the Copeland "Anti-Kickback"Act(40 U.S.C. § 3145), as supplemented by Department of Labor regulations (29 CFR Part 3), under which Subrecipient or Subrecipient's subcontractor is prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. Subrecipient further acknowledges and agrees that all contractors engaged under contracts in excess of$2,000.00 for construction, renovation or repair of any building or work financed in CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 8 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 252 of 318 whole or in part with assistance provided under this Agreement shall comply with Federal requirements pertaining to such Agreements and with the applicable requirements of the regulations of the Department of Labor,under 29 CFR Parts 1, 3, 5 and 7 governing the payment of wages and ratio of apprentices and trainees to journey workers; provided, that if wage rates higher than those required under the regulations are imposed by state or local law, nothing hereunder is intended to relieve Subrecipient or its subcontractors of its obligation, if any, to require payment of the higher wage. Per 2 CFR Part 200, Appendix II, section(E), the Contract Work Hours and Safety Standards Act(40 U.S.C. §§ 3701-3708) applies to contracts in excess of$100,000. L. Conflicts of interest; nepotism. Subrecipient agrees to abide by the provisions of 24 CFR § 570.611. Further, no person who exercises or has exercised any function or responsibility with respect to CDBG-assisted activities, or who is in a position to participate in a decision-making process or gain inside information with regard to such activities, may obtain a financial interest in activities funded under this Agreement, or have a financial interest in any contract, subcontract, or agreement with respect to the CDBG-assisted activity, either for themselves or those with whom they have business or immediate family ties, during their tenure or for a period of one (1) year thereafter. M. Rights to Inventions. Per 2 CFR Part 200, Appendix II, section(F), if Subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work, Subrecipient must comply with the requirements of 37 CFR Part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Agreements," and any implementing regulations issued by the awarding agency. N. Lobbying; political activities. Subrecipient hereby certifies that: No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress in connection with the awarding of any Federal agreement, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal agreement, grant, loan, or cooperative agreement; If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal Agreement, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; Subrecipient will require that the following language be included in the award documents for all sub-awards at all tiers (including subcontracts, sub-grants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly: "This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 9 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 253 of 318 making or entering into this transaction imposed by 31 U.S.C. § 1352. Any person who fails to file the required certification shall be subject to a civil penalty of not let less than $10,000 and not more than $100,000 for each such failure." The foregoing certification is a material representation of fact upon which reliance is placed by City. Per 31 U.S.C. § 1352 and 2 CFR Part 200, Appendix II, section (1), submission of this certification may be a prerequisite for making or entering into this transaction. Subrecipient further agrees that no funds provided, nor personnel employed under this Agreement, shall be in any way or to any extent engage in the conduct of political activities in violation of the Hatch Act(Title V, Chapter 15, U.S.C.). O. Section 3 of the Housing and Urban Development Act of 1968. 1. Compliance. Compliance with Section 3 of the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701) ("Section 3"), the regulations set forth in 24 CFR Part 135, and all applicable rules and orders issued thereunder prior to the execution of this Agreement, shall be a condition of the Federal financial assistance provided under this Agreement and shall be binding upon City, Subrecipient and any of Subrecipient's subrecipients and/or subcontractors. Contractors and subcontractors with contracted amounts under$100,000 are exempt from this requirement. Failure to fulfill these requirements shall subject City, Subrecipient and any of Subrecipient's subrecipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided. Subrecipient certifies and agrees that no contractual or other disability exists that would prevent compliance with these requirements. 2. Subcontract language. Subrecipient further agrees to include the following language in all applicable subcontracts executed under this Agreement: "The work to be performed under this Agreement is a project assisted under a program providing direct Federal financial assistance from HUD and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended(12 U.S.C. § 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low and very low income residents of the project area and Agreements for work in connection with the project be awarded to business concerns that provide economic opportunities for low and very low income persons residing in the metropolitan area in which the project is located." 3. Employment of low- and very-low-income persons. Subrecipient further agrees to ensure that opportunities for training and employment arising in connections with a housing rehabilitation(including reduction and abatement of lead-based paint hazards), housing construction, or other public construction projects are given to low and very-low income person residing within the metropolitan area in which the CDBG-funded project is located; where feasible, priority should be given to low and very low income persons within the service area of the project or the neighborhood in which the project is located, and to low and very low income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead-based paint hazards), housing construction, or other public construction project are given to business concerns that provide economic opportunities for low and very low income persons residing within the metropolitan area in which the CDBG-funded project is CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 10 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 254 of 318 located; where feasible, priority should be given to business concerns which provide economic opportunities to low and very low income residents within the service area of the neighborhood in which the project is located, and to low and very low income participants in other HUD programs. Subrecipient certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 4. Notifications. Subrecipient agrees to send to each labor organization or representative of workers with which it has a collective bargaining agreement or other contract or understanding, if any, a notice advising said labor organization or worker's representative of its commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 5. Subcontracts. Subrecipient will include this Section 3 clause in every applicable subcontract and will take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the grantor agency. Subrecipient will not subcontract with any entity where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the entity has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. IV. ENVIRONMENTAL CONDITIONS No funds will be released until City conducts an environmental assessment and makes a determination of"No Significant Impact" in compliance with 24 CFR Part 58 and other federal, state, and local laws and regulations. If applicable, the City will issue a Notice to Proceed once the environmental review is completed and is accepted by the City and/or HUD. A. Air and Water. Subrecipient specifically agrees to comply with the following regulations insofar as they apply to the performance of this Agreement: 1. Clean Air Act, 42 U.S.C. §§ 7401, et seq. and 2 CFR Part 200, Appendix II, section(G). 2. Federal Water Pollution Control Act, as amended, 33 U.S.C. §§ 1251, et seq., relating to inspection, monitoring, entry reports, and information, as well as other requirements specified in said Act, and all regulations and guidelines issued thereunder. 3. Environmental Protection Agency(EPA)regulations pursuant to 40 C.F.R. Part 50. B. Flood Disaster Protection. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 U.S.C. § 4001), Subrecipient shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained, and shall assure compliance with Title 10, Chapter 6, Meridian City Code, as a condition of financial assistance for acquisition or construction purposes (including rehabilitation). C. Lead-Based Paint. Subrecipient agrees that any construction or rehabilitation of residential structures with assistance provided under this Agreement shall be subject to HUD Lead-Based Paint Regulations, 24 CFR Part 35, implementing Title X of the Housing and Community Development Act of 1992. These regulations revise the CDBG lead based paint requirements under 24 CFR § 570.608. Such regulations pertain to all CDBG-assisted housing and require CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE I I OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 255 of 318 that all owners,prospective owners, and tenants of properties constructed prior to 1978 be properly notified that such properties may include lead-based paint. Such notification shall point out the hazards of lead-based paint and explain the symptoms, treatment and precautions that should be taken when dealing with lead-based paint poisoning and the advisability and availability of blood level screening for children under seven. The notice must also point out that if lead-based paint is found on the property, abatement measures may be undertaken. The regulations further require that, depending on the amount of Federal funds applied to a property,paint testing, risk assessment, treatment and/or abatement may be conducted. D. Historic Preservation. Subrecipient agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended(16 U.S.C. § 470) and the procedures set forth in 36 CFR Part 800, Advisor Council on Historic Preservation Procedures for Protection of Properties, insofar as they apply to the performance of this Agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years or older or that are included on a Federal, state or local historic property list. V. GENERAL CONDITIONS A. Appropriation. It is acknowledged by the Parties that although Congress has signed an appropriation bill committing the funds set forth in this Agreement, and HUD has notified City of its apportionment and approved the City's Action Plan, availability of CDBG funds to City, and thus to Subrecipient, is subject to Congressional release of such funds to HUD and HUD's release of such funds to City. Unless and until HUD releases the funds, City shall have no contractual, legal, or equitable obligation to Subrecipient. In the event that CDBG funds are not made available to City, whether by Congress or by HUD, this Agreement shall be void, and City shall have no obligation to Subrecipient, whether under this Agreement or under any legal or equitable claim. B. Notices. All notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed in the United States mail, addressed as follows: If to City: If to Subrecipient: City of Meridian Terry Reilly Health Services Attn: Crystal Campbell, Community Attn: Heidi Hart, Chief Executive Officer Development Program Coordinator 211 16th Ave N 33 E. Broadway Avenue Nampa, ID 83653 Meridian, Idaho 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Compliance with laws. Subrecipient agrees to comply with HUD regulations concerning CDBG funds, including, but not limited to, 24 CFR Part 570 and subpart K of such regulations. Subrecipient also agrees to comply with all other applicable Federal, state and local laws, regulations, and policies governing the funds provided under this Agreement, except that: (1) Subrecipient does not assume the recipient's environmental responsibilities described in 24 CFR § 570.604; and(2) Subrecipient does not assume the recipient's responsibility for initiating the review process under the provisions of 24 CFR Part 58. CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 12 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 256 of 318 D. Independent Contractor. Nothing contained in this Agreement is intended to, or shall be construed in any manner, as creating or establishing the relationship of employer/employee between the parties. Subrecipient shall at all times remain an independent Contractor with respect to the services to be performed under this Agreement. City shall provide no benefits or insurance coverage whatsoever to Subrecipient and/or to its agents. E. Indemnity. Subrecipient, and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in Subrecipient's programming, shall hold harmless, defend and indemnify City from and for all such losses, claims, actions, and/or judgments for damages or injury to persons or property and/or losses and expenses caused or incurred by Subrecipient and/or its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and participants in its programming, and other costs, including litigation costs and attorneys' fees, arising out of, resulting from, or in connection with the performance of this Agreement by Subrecipient and/or Subrecipient's employees, agents, contractors, subcontractors, officials, officers, servants, guests, invitees,participants, and/or volunteers and resulting in and/or attributable to personal injury, death, and/or damage and/or destruction to tangible or intangible property. F. Workers' Compensation. Subrecipient shall maintain workers' compensation insurance coverage, in the amount required by Idaho law, for all employees involved in the performance of this Agreement. G. Insurance. Subrecipient shall carry sufficient insurance coverage to protect Agreement assets from loss due to theft, fraud and/or undue physical damage. At a minimum, Subrecipient must provide the equivalent insurance coverage for real property and equipment acquired or improved with CDBG funds as provided to property owned by the non-Federal entity. For construction or facility improvement contracts or subcontracts exceeding the simplified acquisition threshold as defined in 41 U.S.C. 134 and Appendix II, section (A), Subrecipient must comply with bonding requirements set forth in 2 CFR § 200.325. H. Grantee Recognition. Subrecipient shall ensure recognition of the role of the City in providing services through this Agreement. All activities, facilities and items utilized pursuant to this Agreement shall be prominently labeled as to funding source. In addition, Subrecipient will include a reference to the support provided herein in all publications made possible with funds made available under this Agreement. I. Amendments. The parties hereto may amend this Agreement at any time provided that such amendments make specific reference to this Agreement, and are executed in writing, signed by a duly authorized representative of each party, and approved by City's governing body. Such amendments shall not invalidate this Agreement, nor relieve or release either party from its obligations under this Agreement. City may, in its discretion, amend this Agreement to conform with Federal, state or local governmental guidelines, policies and available funding amounts, or for other reasons. If such amendments result in a change in the funding, the scope of services, or schedule of the activities to be undertaken as part of this Agreement, such modifications will be incorporated only by written amendment signed by both parties. J. Termination (see 2 CFR Part 200, Appendix II, section (B)). CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 13 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 257 of 318 1. Termination for convenience. Either party may terminate this Agreement by, at least thirty(30) days before the effective date of such termination, giving written notice to the other party of such termination and specifying the effective date thereof. 2. Termination for cause. Termination of this Agreement, in whole or in part, may occur for cause, which shall include, but shall not be limited to, the following: a. Failure to comply with any of the rules, regulations or provisions referred to herein, or such statutes, regulations, executive orders, and HUD guidelines, policies or directives as may become applicable at any time; b. Failure to fulfill in a timely and proper manner its obligations under this Agreement; c. Ineffective or improper use of funds provided under this Agreement; or d. Submission of reports that are incorrect or incomplete in any material respect. Either Party may terminate this Agreement for cause by providing written notice to the other of the basis of termination. The defaulting Party shall have fourteen (14) days to cure the deficiency or non-compliance. If the deficiency or non-compliance is not cured within this time period, the other Party shall terminate this Agreement for cause. In addition to termination of this Agreement and/or any other remedies as provided by law, City may declare Subrecipient ineligible for any further participation in City CDBG programming. 3. Work completed. In the event of any termination, all finished or unfinished documents, data, studies, surveys, maps, models, drawings,photographs, reports, and/or other materials that are the property of and prepared by Subrecipient under this Agreement shall become the property of City, and Subrecipient shall provide same within seven(7) days of City's demand therefor. Subrecipient shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents or materials prior to the termination. K. Assignment. Subrecipient shall not assign or transfer any interest in this agreement without prior written consent of City; provided, however, that claims for money due or to become due to Subrecipient from City under this Agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any assignment or transfer shall be furnished promptly to City. L. Subcontractors. 1. City must approve. Subrecipient shall not enter into any subcontracts with any agency or individual in the performance of this Agreement without the prior written consent of City. All subcontracts entered into in the performance of this Agreement shall be awarded pursuant to any applicable provisions of the City Purchasing Policy and/or local, state, or federal laws. 2. Monitoring. Subrecipient shall monitor all subcontracted services on a regular basis to assure contract compliance. Results of monitoring efforts shall be summarized in written reports and supported with documented evidence of follow-up actions taken to correct areas of noncompliance. Subrecipient shall furnish and cause each of its own subrecipients or subcontractors to furnish all information and reports required hereunder and will permit access to its books, records and accounts by City, HUD or its agent, or other authorized CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 14 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 258 of 318 Federal officials for purposes of investigation to ascertain compliance with the rules, regulations and provisions stated herein. 3. Subcontract content. Subrecipient shall cause all provisions of this Agreement in their entirety to be included in and made a part of any subcontract executed in the performance of this Agreement. Specifically, without limitation, Subrecipient shall include the provisions of this Agreement regarding Civil Rights and Affirmative Action in every subcontract or purchase order, specifically or by reference, to ensure that such provisions will be binding upon all subcontractors. 4. Documentation. Executed copies of all subcontracts shall be forwarded to City along with documentation concerning the selection process. M. Relocation, real property acquisition, and one-for-one housing replacement. Subrecipient agrees specifically, without limitation,to comply with: 1. The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended(URA), and implementing regulations at 49 CFR Part 24 and 24 CFR 570.606(b); 2. The requirements of 24 CFR 570.606(c) governing the Residential Anti-displacement and Relocation Assistance Plan under 24 CFR part 42, subpart B; and 3. The requirements in 24 CFR 570.606(d) governing optional relocation policies. Subrecipient shall provide relocation assistance to displaced persons as defined by 24 CFR 570.606(b)(2)that are displaced as a direct result of acquisition, rehabilitation, demolition or conversion for a CDBG-assisted project. N. No contractual impediments. Subrecipient certifies and agrees that no contractual or other disability exists which would prevent compliance with these requirements. O. Severability. If any provision of this Agreement is held to be invalid, the remainder of the Agreement shall not be affected thereby and all other parts of this Agreement shall nevertheless be in full force and effect. P. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Q. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either parry becomes entitled to the benefit thereof, notwithstanding delay in enforcement. R. Attachments. All attachments and/or exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. S. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and Subrecipient. VI. CARES ACT FUNDING CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 15 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 259 of 318 The Coronavirus Aid, Relief, and Economic Security Act (CARES Act) was signed into law on March 27 , 2020 in an effort to respond to the COVID49 pandemic . Projects funded under the CARES Act must meet all of the criteria for standard CDBG projects , but must also use the funding to prepare, prevent, and/or respond to COVID49 . The CARES Act prohibits the duplication of benefits . A duplication of benefits occurs when : 1 . An agency and/or an individual receives assistance for the same activity from multiple resources (e . g. FEMA, SBA for staffing, etc .) ; and 2 . The total assistance is greater than the expense incurred for that activity . Subrecipient certifies that it has not received or applied for any additional funding sources that may be considered a duplication of benefits . If Subrecipient receives or applies for funding sources for the activities described in this Agreement, Subrecipient shall immediately notify the City ' s Community Development Program Coordinator . In the event a duplication of benefits is received the agency will be required to reimburse City for CDBG funds disbursed . IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written . SUBRECIPIENT : Terry Reilly Health Services By : Heidi Hart, Chief Executive Officer CITY : o�Pte.n n ucusTr City of Meridian Attest : City of o k1(ob' e4rtSim on, Mayor Chri J ns , City k CDBG-CV SUBRECIPIENT AGREEMENT TERRY REILLY HEALTH SERVICES PAGE 16 OF 29 Attachment 1: Location of Service Area Meridian City Limits n �purvnouRaq FoxaVGo# i_dq-� + a' Course Lmi wa.ed.%d r26,FG'eMendnd �WC v l.ee A�rakRece — n eLur.c, rcr qh WMcmillen FtdZ EA1cmiIlr.Re "RMxW f✓k,�� � WµyNgnRq �J z wsweadRn rc Usick Rd Wustlek Rd wlK&k Ra — wueftleKa Rd - wuWltic Yd.- - -- •.wueF.fl Rtl�, Eus9eh Rd us<kWQSV*Rd WU.1K Rd Wu...Rd �# Qxary Ln CMryLn WFJgr�[n Cfua WCheny Ln WChany Ln EFarviaxAves EFarviarr Ave LWve:rluN: WFenviewkre WFarvierc Ave WFarvle' 8 z WPlne Fwe ER�rwe z "-1z -WFrw*1in Rd bYf�mabrke...:..... WFra UMRtl EF'xa<'R.1 EF klbR�Bz rT o nr kid9eerestfm# EFakir Rd.: ®-, Fraklln Rd- .. _w FraWlln Re WFrskRnfte<WC-IM.-�JRd WQre rn 2 Re FV—b Rd ' I "s� -YcY,ry RN EVwtc Rd WA YRd WV.YyRd WLic1 9-1yRd.. E—y, W/Ry Rd "A'ty Rd Wh-,Rd EAlnih Re EAT'y Re WMItYR� N � y —xra � waee�w,e k.. m � o N wieseue,a cn CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 17 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 261 of 318 Attachment 2: Risk Analysis Summary Risk Analysis 1orksheet Organization Terry Reilly Health Services Program CDBG-CV Award $16,366,00 Name Year Total Points 468 Risk Level High Next Steps onsite visit In first aL2omaricauy few months FACTORSENEW Point Contracted Dollars weight: a $30,000-Above 10 $20,000-$29,999 8 $15,000-$19,999 6 48 $10,000-$14,999 4 $0-$9,999 Pre ram Oversight wei ht: 8 Audit with moderate to serious findings 10 No Audit Although Required 10 Current Audit Not Provided 10 40 Financial Audit andlor Compliance Audit Available t Audit with minor findin s 1 Of COnb'M wei ht: 6 Public Servioe 10 Economic Development 8 Neighborhood Revitalization 8 AGguisition/Construction 8 Public facilities, planning-infrastructure 4 Number of Clients Served weight: 6 50+ a 25-49 6 8 46 Less than 25 4 Key Organizational Change weight: 6 Executive Director&Financial Manager 10 Executive Director andlor Financial Manager 7 Program Director}Mana er 4 - 12 None Goals weight,. 6 Essential to accomialish Con Plan goals 10 _ 12 Not-essential for accom lishment of Con Plan goals 2 Program Participants weight: 6 CDBG Program dLd not be q in on schedulerdela ed 10 New Program 8 8 46 CDBG Program began on schedule 2 PerFonmants Wasuremen#s weight: 6 Subreci ient has histoFy of not submitting reports timely 10 New Pr ram 8 8 46 Subreci ient has history of submitting reports timely 4 Contract Experience History weight: 6 New Program 10 1 -3 years 5 10 60 4 years+ 2 6- CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 18 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 262 of 318 i +1 M Grant Less than 2 Years FANTRUST, i CorI ActionMonitoring) weight: a in r r 9 that would affect servi ce s. c I e In Is. or ® r potential for ..yment errr MERE f Level of Risk Low Risk Medium Risk High Risk 148-325 points 326 425 points 426+658 points Project requires a minimum Projects will be monitored via internal bi-annual desk Projects will receive priority for amount of monitoring. Activities monitorings and on-site monitoring no less than every monitoring. High priority activities under this category will be two years- The on-site monitoring review will be will generally be monitored monitored primarily via internal conducted preferably within the first six months of the annuallywithin the first B months desk monitoring procedures on an chasen program year_ Based upon the results of the of the program year_ High-risk annual basis, unless situations monitoring visit,staff will determine the need for and subrecipients may also be dictate otherwise. On-site frequency of additional technical assistance visits required to submit additional monitoring will generally take place andlor on-site compliance reviews- These activities documentation as needed with at least once every two years. will generally be monitored after high priority activities quarterly reports to allow far Progress reports will be required have been adequately addressed- Progress reports closer evaluation of the project quarterly_ will be required monthly_ through desk monitoring. Progress reports will be required IL at least monthly. A Comments fa : r i •, r � r Attachment 3: Signing Authority Complete the form to designate signing authority. Subrecipient Name: Project Name: Program Year: Start Date: End Date: Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Name Title Authorized to sign for(check all that apply): Identifying Signature ❑ Financial ❑ Contractual Signing authority for the above individuals is authorized by: Name Title Signature Date CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 20 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 264 of 318 Attachment 4: Federal Certifications The following are required as referenced below. Subrecipient Name: Project Name: Program Year: Start Date: End Date: Subrecipient maintains a policy for and complies with the following: Yes No N/A Policy ❑ ❑ ❑ ADA/Section 504 [29 U.S.C. § 701] ❑ ❑ ❑ Confidentiality [2 CFR § 200.303(e)] ❑ ❑ ❑ Conflict of Interest [2 CFR § 200.318(c)(1); 24 CFR § 570.611] ❑ ❑ ❑ Drug Free Workplace [24 CFR part 24, subpart F] ❑ ❑ ❑ Equal Employment Opportunity [2 CFR Part 200; 41 CFR § 60-1.4(b)] ❑ ❑ ❑ Fair Housing [Fair Housing Act] (if applicable) ❑ ❑ ❑ Nondiscrimination [24 CFR § 570.607] ❑ ❑ ❑ Procurement [2 CFR § 200.318(a)] (if applicable) Is Subreceipient a nonprofit entity? ❑Yes ❑No Per 2 CFR § 200.415 major nonprofit organizations I are ineligible for this funding. If the agency is a nonprofit, please select one of the following: ❑ Organization is not a major nonprofit organization. ❑ Organization is a major nonprofit organization. By signing this form, I certify the above is true and correct to the best of my knowledge. Name Title Signature Date 1 A major nonprofit organization is defined in§200.414(a)as an organization receiving more than$10 million in direct federal funding. CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 21 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 265 of 318 Attachment 5: Environmental Review CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 22 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 266 of 318 Environmental Review for Activity/Project that is Exempt or Categorically Excluded Not Subject to Section 58.5 Pursuant to 24 CFR 58.34(a) and 58.35(b) Proiect Information Project Name: AllumbaughHouseCV HEROS Number: 900000010132038 Responsible Entity(RE): MERIDIAN, 33 E Idaho Ave Meridian ID, 83642 State/Local Identifier: RE Preparer: Crystal Campbell Grant Recipient (if different than Responsible Entity): Point of Contact: Consultant(if applicable): Point of Contact: Project Location: 400 N Allumbaugh St, Boise, ID 83704 Additional Location Information: N/A Description of the Proposed Project [24 CFR 50.12&58.32;40 CFR 1508.25]: Case management for individuals who struggle with mental health and/or substance use disorders. Funds will be used for case management staff time.This position is being split between Meridian and Boise CDBG Programs based on the anticipated number of participants served from each City. Level of Environmental Review Determination Activity/ Project is Exempt per 24 CFR 58.34(a): 58.34(a)(4) Signature Page Draw Request Form.docx Funding Information Grant/Project HUD Program Program Name Identification Number CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 23 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 267 of 318 Community Planning and Community Development Block Grants IDIS#111 Development (CPD) (CDBG) (Entitlement) Estimated Total HUD Funded,Assisted $49,464.00 or Insured Amount: Estimated Total Project Cost [24 CFR 58.2 (a) (5)]: $65,464.00 Compliance with 24 CFR§50.4&§58.6 Laws and Authorities Compliance Factors: Are formal Compliance determination Statutes, Executive Orders, and compliance steps (See Appendix A for source Regulations listed at 24 CFR §50.4& or mitigation determinations) §58.6 required? STATUTES, EXECUTIVE ORDERS,AND REGULATIONS LISTED AT 24 CFR §50.4&§ 58.6 Airport Runway Clear Zones and Based on the project description the Clear Zones project includes no activities that would 24 CFR part 51 require further evaluation under this section.The project is in compliance with Airport Runway Clear Zone requirements. Meridian does not have any Airport Runway Clear Zone in its city limits. Common source file is available ❑ Yes Q No upon request. Coastal Barrier Resources Act Coastal Barrier Resources Act, as This project is located in a state that amended by the Coastal Barrier does not contain CBRS units.Therefore, Improvement Act of 1990 [16 USC this project is in compliance with the 3501] ❑ Yes Q No Coastal Barrier Resources Act. Flood Insurance Based on the project description the Flood Disaster Protection Act of project includes no activities that would 1973 and National Flood Insurance require further evaluation under this Reform Act of 1994 [42 USC 4001- section. The project does not require 4128 and 42 USC 5154a] flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance ❑ Yes Q No requirements. CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 24 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 268 of 318 Mitigation Measures and Conditions [CFR 40 1505.2(c)]: Summarized below are all mitigation measures adopted by the Responsible Entity to reduce, avoid or eliminate adverse environmental impacts and to avoid non-compliance or non-conformance with the above-listed authorities and factors.These measures/conditions must be incorporated into project contracts, development agreements and other relevant documents.The staff responsible for implementing and monitoring mitigation measures should be clearly identified in the mitigation plan. Law,Authority, Mitigation Measure or Condition Comments on Complete or Factor Completed Measures Mitigation Plan Supporting documentation on completed measures CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 25 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 269 of 318 APPENDIX A: Related Federal Laws and Authorities Airport Runway Clear Zones General policy Legislation Regulation It is HUD's policy to apply standards to 24 CFR Part 51 Subpart D prevent incompatible development around civil airports and military airfields. 1. Does the project involve the sale or acquisition of developed property? ✓ No Based on the response,the review is in compliance with this section. Yes Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project is in compliance with Airport Runway Clear Zone requirements. Meridian does not have any Airport Runway Clear Zone in its city limits. Common source file is available upon request. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 26 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 270 of 318 Coastal Barrier Resources General requirements Legislation Regulation HUD financial assistance may not be Coastal Barrier Resources Act used for most activities in units of the (CBRA) of 1982, as amended by Coastal Barrier Resources System the Coastal Barrier Improvement (CBRS). See 16 USC 3504 for limitations Act of 1990 (16 USC 3501) on federal expenditures affecting the CBRS. This project is located in a state that does not contain CBRA units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Screen Summary Compliance Determination This project is located in a state that does not contain CBRS units.Therefore,this project is in compliance with the Coastal Barrier Resources Act. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 27 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 271 of 318 Flood Insurance General requirements Legislation Regulation Certain types of federal financial assistance may not be Flood Disaster 24 CFR 50.4(b)(1) used in floodplains unless the community participates Protection Act of 1973 and 24 CFR 58.6(a) in National Flood Insurance Program and flood as amended (42 USC and (b); 24 CFR insurance is both obtained and maintained. 4001-4128) 55.1(b). 1. Does this project involve financial assistance for construction, rehabilitation, or acquisition of a mobile home, building, or insurable personal property? ✓ No.This project does not require flood insurance or is excepted from flood insurance. Based on the response,the review is in compliance with this section. Yes Screen Summary Compliance Determination Based on the project description the project includes no activities that would require further evaluation under this section.The project does not require flood insurance or is excepted from flood insurance. While flood insurance may not be mandatory in this instance, HUD recommends that all insurable structures maintain flood insurance under the National Flood Insurance Program (NFIP).The project is in compliance with Flood Insurance requirements. Supporting documentation Are formal compliance steps or mitigation required? Yes ✓ No CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 28 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 272 of 318 Attachment 6: Budget Terry Reilly Health Services Allumbaugh House COVID Case Managment Case IDIS CDBG-CV Management Total Voucher Award $ 16,366.00 $ 16,366.00 Draw# Date Timeframe 1 2 3 4 5 6 7 8 9 10 11 12 Total - Balance $ 16,366.00 $ 16,366.00 CDBG-CV SUBRECIPIENT AGREEMENT—TERRY REILLY HEALTH SERVICES PAGE 29 OF 29 Meridian City Council Meeting Agenda June 9,2020— Page 273 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.P. Presenter: Estimated Time for Presentation: 0 Title of Item -Approval of Purchase Order#20-0309 to Ferguson Enterprises for Fiscal Year 2020 New Development Water Meters and Meter Equipment for the Not-to-Exceed Amount of$335,559.00 ATTACHMENTS: Descriptio T U loa Council Memo Cover Memo 6/4/2020 Approved Budget Amendment Cover Memo 6/4/2020 Budget Report Cover Memo 6/4/2020 Purchase Requisition Cover Memo 6/4/2020 UNSIGNED PO#20-0309 Cover Memo 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 274 of 318 City of Meridian Purchasing Dept. Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Buyer CC: Dennis Teller; Keith Watts Date: 6/3/202 Re: June 9th City Council Meeting Agenda Item The Procurement Division, on behalf of the Water Department, respectfully requests that the following item be placed on the June 9t" City Council Consent Agenda for Council's consideration. Approval of Purchase Order#20-0309 to Ferguson Enterprises for FY20 New Development Water Meters and Meter Equipment for the Not-to-Exceed amount of $335,559.00. The Purchase Order is in conjunction to the current approved Sole Source dated December 16, 2014 as well as the approved Budget Amendment dated May 19, 2020 for$335,559.00. Recommended Council Action: Approval of Purchase Order#20-0309 for the Not-to-Exceed amount of$335,559.00 as well as authorize Procurement Manager to sign the Purchase Order for the Not-To-Exceed amount of $335,559.00. Thank you for your consideration. • Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 275 of 318 n o c• o 0 oQk m m m o, m m (n7k' m m m m m � m m m ma go m cit om 0m 0m 0 mo a m m0 m0 m0 0aGi. 0k1 0 �a 0G oro Un QQ �. N W W W p {� (AiWW W WW W W W W W W W 11,,�� W WW WW W W L. A A A ro A N �-+ N 1-� L-� N W 1-� F+ N 0 N 0 0 N a (D N b 0 0 t 0 0 0 �t O, Q O O Q O Q yx 0000 000 0 0 0 0 0 0 7k 0 0 0 0 0 0 0 La 0 �t O. 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N m 0 m ui —OI C o c ° z 0 m H m O _ o C D N eo Cn o 0 coo o00 m 11 n� tD -V � Z l u, -1 a v m 0 - =- � n (D a -U w m m v • D m W c (D 3 U) m m 0 O a 3 r7 D � • = Z o o y I G Q 0 ° 3 CO OD Ejt v .� `mil J (O I'Tl ° o 6 w m a 3 f Z W J N -4 0 N m rt o D o Z 4 o Z D w cu o m I i -p 0 Cr I m G O n O � m 0 m (a � X o . m m � m w D = ;U I Ch m m D i o Z N O O f � i T CA • m O i • C W l � • � ' Z f • O o� Z Ch ' m p -1 o • .( C m a CI (D m O m� • m n N m D ' • m o p D fn "D f -o < m w m • O v (D o al --1 Q- � � v —1 O z tC m Cn • in 0 O p -4 , ; N C9 � (nkn (n (-D -W A EnH9 m p m D N • —1 '' p 0 N W Z N Z N i W w •O N mo ,� o w i 01 O (n cn • O o i Meridian City Council Meeting Agenda June 9,2020- Page 279 of 318 C�VE InDIAN,­., Purchase Order 5/29/2020 20-0309 Attention: Dennis Teller CITY OF MERIDIAN BillingAttn: Finance 33 E Broadway Ave 33 EAST BROADWAY AVE. Address: Meridian, ID 83642 MERIDIAN,ID 83642 (208) 888-4433 Shipping City of Meridian Vendor Address: Address: Water Department 2235 NW 8th FERGUSON ENTERPRISES INC. Meridian, ID 83646 FERGUSON WATERWORKS#1701 PO BOX 802817 Shipping Method: Contractor CHICAGO, IL 60680-2817 FOB: Destination Pre-Paid Description Unit Quantity Unit Price Total 20-0309 New Development Water Meters&Equip. FY20 Dollar 335559.00 1.00 335,559.00 Purchase Order Total: $335,559.00 Purchasing Manager: Special Instructions PO to SOLE SOURCE approved by council 12/16/2014 for Water Meters & Equipment. Budget amendment approved by council 5/19/2020 Not-to-Exceed $335,559.00 60-3410-52450 Ticket#46036 Meridian City Council Meeting Agenda June 9,2020— Page 280 of 318 C-/WE!P��! ITEM SHEET Council Agenda Item - 3.Q. Presenter: Estimated Time for Presentation: 0 Title of Item - Resolution No. 20-2214: A Resolution Authorizing the Third Continuance of a Local Disaster Emergency Declaration and its Terms for an Additional Thirty (30) Days; Authorizing the Continued Immediate Expenditure of Public Money to Safeguard Life, Health and Property; and Providing an Effective Date A&W ATTACHMENTS: Description Type Upload Date Resolution Resolution Meridian City Council Meeting Agenda June 9,2020— Page 281 of 318 ADA COUNTY RECORDER Phil McGrane 2020-070277 BOISE IDAHO Pgs=2 CHE FOWLER 06/11/2020 10:19 AM CITY OF MERIDIAN, IDAHO NO FEE RESOLUTION NO. 20-2214 BY THE COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION AUTHORIZING THE THIRD CONTINUANCE OF A LOCAL DISASTER EMERGENCY DECLARATION AND ITS TERMS FOR AN ADDITIONAL THIRTY (30) DAYS; AUTHORIZING THE CONTINUED IMMEDIATE EXPENDITURE OF PUBLIC MONEY TO SAFEGUARD LIFE, HEALTH AND PROPERTY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the 2019 novel coronavirus (COVID-19)pandemic continues to represent an imminent threat to the life,health, and property of the City of Meridian and its citizens; and WHEREAS, a local disaster emergency, as defined in Section 46-1002, Idaho Code, continues to be in existence in the City of Meridian due to the imminent threat to life and property; and WHEREAS,pursuant to the authority granted in Section 46-1011, Idaho Code, the Mayor of the City of Meridian, on March 16, 2020, declared a local disaster emergency; and WHEREAS, on March 17, 2020 the City Council of the City of Meridian passed Resolution 20-2195 ratifying the Mayor's Declaration and authorizing the continuance of the local disaster emergency declaration for a period of thirty (30) days; and WHEREAS, on April 14, 2020 the City Council of the City of Meridian passed Resolution 20- 2203 authorizing the continuance of the local disaster emergency declaration for an additional thirty (30) days; and WHEREAS, on May 12th, 2020 the City Council of the City of Meridian passed Resolution 20-2210 authorizing the continuance of the local disaster emergency declaration for an additional thirty (30) days; and WHEREAS, it is deemed necessary by the Council of the City of Meridian to extend such. local disaster emergency declaration for an additional thirty (30) days to provide for the ongoing response to the COVID-19 pandemic; and WHEREAS, Section 67-2808, Idaho Code, authorizes the Council of the City of Meridian to declare an emergency authorizing the immediate expenditure of public money to safeguard life, health or property; and WHEREAS, the Council of the City of Meridian deems it necessary for the health and safety of the citizens of the City of Meridian to continue the authorization for the immediate expenditure of public money to safeguard life, health and property; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: RESOLUTION REAUTHORIZING DECLARATION OF LOCAL DISASTER EMERGENCY Page 1 Meridian City Council Meeting Agenda June 9,2020— Page 282 of 318 Section 1. That the Declarations of Local Disaster Emergency pursuant to Resolutions 20- 2195, 20-2203, and 20-2210 shall remain in effect for an additional period of thirty (30) days from the effective date of this Resolution unless terminated, modified or unless extended for thirty (30) day increments. Section 2. That the continued immediate expenditure of public money to safeguard the life, health and property of the City of Meridian is hereby authorized for an additional thirty(30) day increment. Section 3. That this Resolution shall be effective on June 15, 2020, and shall establish an uninterrupted period of Emergency Declaration from March 17, 2020 through midnight on July 14, 2020. Section 4. That this resolution shall supersede and void all other resolutions, orders, or parts thereof that may conflict herewith. Section 5. That a copy of this resolution shall be promptly filed with the Ada County Recorder. ADOPTED by the Council of the City of Meridian, Idaho, this 91h day of June, 2020. APPROVED by the Mayor of the City of Meridian, this 9th day of June, 2020. Robert E. Simison Mayor ATTEST: Chris Johnson City Clerk STATE OF IDAHO ) ss County of Ada ) On this 9th day of June ,2020,before me,a Notary Public,personally appeared Robert E.Simison and Chris Johnson,known or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Meridian, Idaho Commission expires: RESOLUTION REAUTHORIZING DECLARATION OF LOCAL DISASTER EMERGENCY Page 2 Meridian City Council Meeting Agenda June 9,2020— Page 283 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.R. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/04/20 -$1,920.08 ATTACHMENTS: load AP Invoices for Payment Cover Memo 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 284 of 318 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNION PACIFIC RAILROAD CO 20-0026 South Parking Lease 06/01/20-06/30/20 1,920.08 Total 01 General Fund 1,920.08 Report Total 1,920.08 Date:6/4/20 02:29:52 PM Meridian City Council Meeting Agenda June 9,2020— Page 285 of 318 Page:1 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item -3.S. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/04/20 -$358,939.44 ATTACHMENTS: load AP Invoices for Payment Cover Memo 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 286 of 318 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP&MABEL'S LABELS Name plates/holders K Ready;A Tiefenbach 19.00 01 General Fund ADVANCE AUTO PARTS Fuller Park mower fuel filters-qty 2 4.40 01 General Fund ADVANCE AUTO PARTS gasoline cyphen hand pump for Settlers Park-qty 1 15.63 01 General Fund ADVANCE AUTO PARTS lube for ball field groomers-qty 4 19.32 01 General Fund ADVANCE AUTO PARTS lube, hand cleaner,&fuel filter for Fuller Park mowers 7.26 x3 01 General Fund AIRE, INC 220/Knife sheaths for knives on life jackets,equip,qty 3 15.00 01 General Fund AMERIBEN HRC Refund:CO-ED Softball Team Cancelled due to 700.00 COVID-19 01 General Fund APEX INTEGRATED SECURITY Annual Billing for Lenel Software Support Agreement 2,644.32 SOLUTIONS (8/9/202 01 General Fund APPLIED CONCEPTS Replace Control Panel Lock on Unit#SAM 2 80.00 01 General Fund AT&T MOBILITY LLC ATT First Net invoice 04/21 -5/20/20 1,711.66 01 General Fund AUTOMATED OFFICE SYSTEMS CS-5053ci Color Copier 8,569.00 01 General Fund BATTERIES PLUS BULBS Batteries for Patrol 99.18 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#02783C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#2783C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#29639B 84.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40652C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#52194C 54.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Poles Ustick and Ten 105.00 Mile 01 General Fund BOE-Boise Office Equipment CN29065-01 220/Maintenance Fee Charged per 219.00 copy4/25-5/24/20 01 General Fund BOISE REFRIGERATION SVC CO 220/repair stove at ST. 2 306.98 01 General Fund BOISE REFRIGERATION SVC CO 220/shipping charges on warranty item,ice machine 22.95 ST. 6 01 General Fund BONNEVILLE BLUE PRINT SUPPLY credit on irrigation maps of Tully&Chateau Parks (45.00) 01 General Fund BONNEVILLE BLUE PRINT SUPPLY irrigation maps of Tully& Chateau Parks 45.00 01 General Fund BONNEVILLE BLUE PRINT SUPPLY irrigation maps of Tully&Chateau Parks 45.00 01 General Fund BSN SPORTS,INC. base plugs for Fuller Park-qty 3 pack 79.97 01 General Fund BSN SPORTS,INC. softball bases&anchors-qty 7 917.58 01 General Fund CDW GOVERNMENT BTO HP 840 G6 I7-8565U 512/8WP 1,290.00 01 General Fund CDW GOVERNMENT Havis Devmt Dockst Pan 30/31 hgant 685.65 01 General Fund CENTURYLINK CENTREX phone lines, Homecourt, FS#1 05/19- 720.31 6/18/20 01 General Fund CENTURYLINK Fuller Park Modem Service 5/10-6/9/20 139.14 01 General Fund CHRIS SIEMS Per Diem:C.Siems, Pre-Employment Background 152.50 Investigation 01 General Fund CITY OF BOISE ALLUMBAUGH HOUSE Allumbaugh House April-June 2020 16,763.34 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 287 of 318 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Pety Cash-May 2020 62.89 01 General Fund CRUISIN BIKER WEAR Refund; Cruisin Biker Wear Refund Event Cancelled 65.00 01 General Fund D&B SUPPLY Dog Food for K9 Griz 104.97 01 General Fund D&B SUPPLY Dog Food, Brush for K9 Tuso 171.56 01 General Fund D&B SUPPLY flagpole parts for all parks-qty 4 27.96 01 General Fund D&B SUPPLY Flea&Tick RX for K9 Unit 169.95 01 General Fund D&B SUPPLY hardware for backboards 9.33 01 General Fund D&B SUPPLY hose washers&nozzle-qty 3 20.37 01 General Fund D&B SUPPLY pruner-qty 1 12.99 01 General Fund D&B SUPPLY Safety Boot replacement A Gustafson 143.99 01 General Fund DENNIS DILLON POWER SPORTS Unit#526 Rt.Side Cylinder Head Cover Replacement 548.71 01 General Fund DENNIS DILLON POWER SPORTS Unit#527 8000 Mile Service,Oil Change, Front Brakes 383.18 01 General Fund DISCOUNT SCHOOL SUPPLY Rec Class Expense, Day Camp Crafts Qty.4 33.26 01 General Fund EMCR FY2020 Emergency Management Council Contribution 4,730.50 Qtr3 01 General Fund EMERGENCY RESPONDERS HEALTH 2O-0028 220/Prev Health Exam, Drew Young 840.00 CENTER 01 General Fund ENHANCED TELECOMMUNICATIONS align camera aiming on poles near Settlers tennis courts 174.00 01 General Fund GALL'S INC. Holsters for Duty Issue 606.46 01 General Fund GALL'S INC. OC Pouches for Duty Issue 52.14 01 General Fund GRAINGER 220/Batteries for equipment,St. 5 109.72 01 General Fund HOME DEPOT CREDIT SERVICES 220/Hack saw, hex set, pipe wrench,tool box 144.78 01 General Fund HOME DEPOT CREDIT SERVICES garden hose&nozzle-qty 2 45.96 01 General Fund HOME DEPOT CREDIT SERVICES miscellaneous tools for Discovery Park-qty 18 265.13 01 General Fund HORIZON DISTRIBUTORS INC chain saw small engine repair parts-qty 4 29.85 01 General Fund HORIZON DISTRIBUTORS INC Kleiner Park 48 inch Exmark mower repair parts-qty 2 62.27 01 General Fund HORIZON DISTRIBUTORS INC saw, loppers,hula hoes for Discovery-qty 6 270.85 01 General Fund HORIZON DISTRIBUTORS INC stick edger for Settlers Park-qty 1 287.99 01 General Fund HORIZON DISTRIBUTORS INC weed eaters for Settlers Park-qty 2 589.56 01 General Fund HORIZON DISTRIBUTORS INC weed eaters with trim line parts for Kleiner Park-qty 2 918.60 01 General Fund IDAHO HUMANE SOCIETY 20-0057 FY20 ID Humane Society Animal Cont Services 43,378.00 Jun 2020 01 General Fund IDAHO POWER Fire Department Power- May 2020 2,484.62 01 General Fund IDAHO PRESS-TRIBUNE 2020 Summer Activity Guide publication graphic design 637.00 fee 01 General Fund IDAHO PRESS-TRIBUNE 2020 Winter-Spring Activity Guide publication x 29,800 4,482.10 01 General Fund INTERMOUNTAIN WOOD PRODUCTS lumber for City Hall barriers-qty 43 122.58 01 General Fund INTERMOUNTAIN WOOD PRODUCTS lumber for City Hall barriers-qty 49 155.05 01 General Fund INTERMOUNTAIN WOOD PRODUCTS lumber for City Hall barriers-qty 61 193.03 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020- Page 288 of 318 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund JENSEN BELTS ASSOC 19-0303 pay#2 Five Mile Trailhub design at Ten Mile 2,067.00 Rd 5/13 01 General Fund JENSEN BELTS ASSOC 20-0154 pay#3 Heroes Park parking lot design thru 3,255.40 5/13/20 01 General Fund JOHNSON CONTROLS FIRE 20-0261 Fire Alarm Monitoring Fire Station 6 to May 14 91.66 PROTECTION LP 01 General Fund KEVIN KINNAMAN PerDiem:K.Kinnaman, Honor Guard,Ogden, UT 82.50 06/05/20-06/06/20 01 General Fund L.N. CURTIS AND SONS 220/Belt, Bongiorno 26.00 01 General Fund L.N. CURTIS AND SONS 220/1 smooth bore insert kit, 2 screw sets 57.65 01 General Fund LAURIE MCELROY instructor fee-Yoga 3/7-5/9/20-qty 3 14.40 01 General Fund LEVEL 3 COMMUNICATIONS, LLC. Level 3 Communications Telephone,4/17-5/16/20 979.97 268238 01 General Fund LOWE'S 220/4 bins&plastic for storage for Pub Safety 151.91 Academy 01 General Fund LOWE'S 220/4 bins for storage of Public Safety Academy items 94.92 01 General Fund LUCKYDOG RECREATION replacement D-shackles for Discovery Park-qty 21 349.00 01 General Fund M.D.WILLIS,INC. Court Reporting 2,502.00 01 General Fund M2M WIRELESS Parks Modem service for sprinklers 4/17-5/16/20 25 297.05 lines 01 General Fund MCCI, LLC 20-0181 Professional Services Rendered -Laserfiche 6,601.00 Product 01 General Fund MEMORIAL MONUMENTS, INC. H.Ortmann 8x8 memorial paver for Kleiner Memorial 140.00 Plaza x 1 01 General Fund MERIDIAN AUTOMOTIVE&MACHINE 220/Inspection&oil change MF030, (less tax) 162.50 01 General Fund MERIDIAN VETERINARY CLINIC RX for K9 Tuso 8.38 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 KB 160.50 01 General Fund MICHAEL NETHERTON PerDiem:M.Netherton, Honor Guard,Ogden, 82.50 UT06/05/20-06/06/20 01 General Fund MINUTEMAN,INC. keys for sports boxes-qty 25 66.00 01 General Fund MODERN PRINTERS April 2020 MUBS Newsletters 223.00 01 General Fund MODERN PRINTERS Business Cards for PD 172.00 01 General Fund MODERN PRINTERS COVID door signs for City Hall Qty. 15 18.00 01 General Fund NAPA AUTO PARTS Car Wash Soap&Towels for Sallyport Wash 12.99 01 General Fund NAPA AUTO PARTS chainsaw small engine parts-qty 3 7.53 01 General Fund NESMITH BROTHERS TOWING Tow from Ace to ERS Unit# 525 75.00 01 General Fund NESMITH BROTHERS TOWING Tow from PD to Ace Auto Body Unit# 525 75.00 01 General Fund OFFICE DEPOT,INC. 220/Keyboard/mouse, Paper(2 cases), notebooks 135.66 01 General Fund OFFICE DEPOT,INC. 220/Post its 6.77 01 General Fund OFFICE DEPOT, INC. dry erase yearly calendar-qty 1 17.21 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 289 of 318 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund OFFICE DEPOT, INC. Envelope Clasp 1 Box 14.27 O1 General Fund OFFICE DEPOT, INC. Legal Pads,Copy Paper,Correction Tape, Sheet 179.04 Protectors O1 General Fund OFFICE DEPOT,INC. Letter opener 1.49 O1 General Fund OFFICE DEPOT, INC. OFFICE SUPPLIES-1 DOZEN BLUE PENS 17.79 O1 General Fund OFFICE DEPOT,INC. Office supplies: 3-Tier Magazine Holder 42.98 O1 General Fund OFFICE DEPOT,INC. Pens, Highighters, paper Building Svcs 51.95 O1 General Fund OFFICE DEPOT, INC. wireless keyboard&mouse combo0 18.21 O1 General Fund OUT OF THE BOX SOLUTIONS 220/Wooden flag art,Sta. 6 125.00 O1 General Fund OXARC,INC. 220/refill 2 medical oxygen cylinders 18.52 O1 General Fund PRECISION AUTOMATION SYSTEMS amiad filter o-rings-qty 2 19.00 O1 General Fund PRECISION AUTOMATION SYSTEMS hydraulic piston repair kit for Gordon Harris pump 163.96 house x 1 O1 General Fund RESERVE ACCOUNT 20474979 Postage Use, May 2020 738.60 O1 General Fund REVVED UP MOTORSPORTS glue&handle bar grips for 4-wheeler-qty 2 17.98 O1 General Fund REVVED UP MOTORSPORTS Rear Tires for Unit# 523 237.00 O1 General Fund SECURITY GATE SYSTEMS, LLC PSTC East Gate REpair-Circuit Board 1,106.00 O1 General Fund SIGNS, ETC closed for maintenance restroom signs-qty 20 415.60 O1 General Fund SIGNS, ETC Replacement Out of Service Magnets Qty.4 67.44 O1 General Fund SILVER CREEK SUPPLY bluetooth controller for battery operations-Main St 249.65 Island O1 General Fund SILVER CREEK SUPPLY irrigation parts for Lanark Parks Shop-qty 147 2,154.18 O1 General Fund SILVER CREEK SUPPLY irrigation PVC couplings for Lanark Parks Shop-qty 25 10.28 O1 General Fund SPARKLIGHT City Hall Cable Service 5/16-6/15/20 47.78 O1 General Fund SPARKLIGHT FS#2 Cable equipment rental 5/16-6/15/20 6.12 O1 General Fund SPARKLIGHT FS#4 Cable equipment rental 5/23-6/22/20 5.78 O1 General Fund SPARKLIGHT FS#5 Cable equipment rental 5/16-6/15/20 6.12 O1 General Fund SPARKLIGHT FS#6 Cable Service 5/14-6/13/20 141.48 O1 General Fund STEELMAN PLUMBING Mens Locker Room,Clear Shower Drain, Repair Urinal 219.50 O1 General Fund SYNCB/AMAZON 443594777784 misc camp supplies 281.59 O1 General Fund SYNCB/AMAZON 446496746538 220/envelopes(2) 33.44 O1 General Fund SYNCB/AMAZON 449897434793; liquid starch for camp-qty 3 19.79 O1 General Fund SYNCB/AMAZON 463338389355 Headphone planning Svcs (32.69) O1 General Fund SYNCB/AMAZON 494445739997 misc summer camp supplies-qty 31 148.80 O1 General Fund SYNCB/AMAZON 776779735467; 220/Desk name plates(2)-Smith& 73.98 Souza O1 General Fund SYNCB/AMAZON 859695673758; 220/otter box for work cell phone, 22.99 Bongiorno O1 General Fund SYNCB/AMAZON Rec Class-Salt for Summer Camp Qty.2 24.41 O1 General Fund TATES RENTS(GENERAL OFFICE) chainsaw small engine parts-qty 8 67.94 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020- Page 290 of 318 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TATES RENTS(GENERAL OFFICE) mow crew trimmer repair 85.95 01 General Fund TATES RENTS(GENERAL OFFICE) propane for Lanark Parks Shop forklift 17.23 01 General Fund TATES RENTS(GENERAL OFFICE) sod cutter for Settlers Park shelter project 3/30-4/3/20 511.00 01 General Fund THE ACTIVITY GROUP,INC TECC Training Equipment 2,814.20 01 General Fund TREASURE VALLEY CHILDREN'S pay#3 sponsorship for 2020 production of The Puffs 1,000.00 THEATER 01 General Fund TREASURE VALLEY CHILDREN'S sponsorship support-2020 Summer/Fall Touring Title 1,000.00 THEATER 01 General Fund VERIZON FINANCIAL SERVICES, LLC. 965467287-00001 Data Plan #1,4/21 -5/20/20 861.21 BELLEVUE 01 General Fund VERIZON FINANCIAL SERVICES, LLC. 965467287-00002 Cellphones-4/21-5/20/20 8,587.83 BELLEVUE 01 General Fund VERIZON FINANCIAL SERVICES, LLC. 965467287-00003 Data Plan #2-4/21-5/20/20 999.41 BELLEVUE 01 General Fund WEIDNER&ASSOCIATES 220/test kit for SCBA air samples 182.14 01 General Fund WEX BANK INC #0496-00-332449-8, 5/31/2020_WEX fuel charges 21,605.84 01 General Fund WILKINSON SUPPLY blade&mulch kit for Discovery Park ferris mower-qty 323.32 2 Total 01 General Fund 160,724.14 20 Grant Fund MURRAYSMITH INC 20-0205 CDBG Meridian Middle School Design to 4/20 6,532.50 governmental 20 Grant Fund RESERVE ACCOUNT 20474979 Postage Use, May 2020 0.65 governmental 20 Grant Fund SIGNSNOW Signs for Construction Projects-Funded by CDBG 206.00 governmental 20 Grant Fund VERIZON FINANCIAL SERVICES, LLC. 965467287-00002 Cellphones-4/21-5/20/20 53.05 governmental BELLEVUE Total 20 Grant Fund 6,792.20 governmental 60 Enterprise A-1 STAMP&MABEL'S LABELS Name plate for 3. Hopson, notary stamp for C. Boggess 45.00 Fund 60 Enterprise A-1 STAMP&MABEL'S LABELS Name Plate,Desk 96.00 Fund Frame,3.Clark,3.Cole,M.Duplissie,M.Raczack 60 Enterprise A-1 STAMP&MABEL'S LABELS Name plates/holders K Ready;A Tiefenbach 10.00 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 291 of 318 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise AARON M BURNS REFUND WT/S/T: 419 E COPPER RIDGE ST TITLE 20.13 Fund COMPANY OVERPAID 60 Enterprise ANDRITZ SEPARATION,INC Parts to rebuild centrifuge#1 (15 qty) 33.70 Fund 60 Enterprise ANDRITZ SEPARATION,INC Parts to rebuild centrifuge#1 (19 qty) 587.40 Fund 60 Enterprise ANDRITZ SEPARATION,INC Redex module for rebuild of centrifuge#1 (1 qty) 6,146.72 Fund 60 Enterprise ANDRITZ SEPARATION,INC Washers for centrifuge#1 rebuild(4 PC) 18.81 Fund 60 Enterprise ANTHONY J OSTSRANDER REFUND WT/S/T: 2196 W VERONA DR CUSTOMER 47.52 Fund PAID AFTER CLOSING 60 Enterprise APEX INTEGRATED SECURITY Annual Billing for Lenel Software Support Agreement 1,135.68 Fund SOLUTIONS (8/9/202 60 Enterprise ARNOLD MACHINERY CO Labor&part to install new heater cable on Bobcat 497.53 Fund 60 Enterprise AT&T MOBILITY LLC ATT First Net invoice 04/21 -5/20/20 135.54 Fund 60 Enterprise BLACK EAGLE CONSTRUCTION Labor&materials to repair sewer sag at 3350 Glacier 5,800.00 Fund Bay 60 Enterprise BOE-Boise Office Equipment 2TX070119 b/w(842 qty)&color(460 qty)images 31.70 Fund 60 Enterprise CAREER UNIFORMS Clothing for WW staff(31 qty) 534.60 Fund 60 Enterprise CENTURYLINK CENTREX phone lines, Homecourt, FS#1 05/19- 622.92 Fund 6/18/20 60 Enterprise CITY OF BOISE 20-0183 IPDES testing (18 tests) 723.00 Fund 60 Enterprise CITY OF MERIDIAN PETTY CASH Reimburse Pety Cash-May 2020 (32.00) Fund 60 Enterprise CLAY HAYLETT&CHRISTINA HAYS REFUND WT/S/T: 5410 S ASTORIA AVE TITLE 44.88 Fund COMPANY OVERPAID 60 Enterprise CORE&MAIN LP 6 Sigma Zip Flange,Qty 4 205.36 Fund 60 Enterprise CUE'S INC Labor&parts to repair camera transporter(4 hrs) 1,423.15 Fund 60 Enterprise CUE'S INC Returned CCTV camera tracks(2 qty) (820.62) Fund 60 Enterprise D&B SUPPLY Bolts, Nuts,Washers,Well 20 Check Valve, 6.30 Fund WO#297174 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 292 of 318 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise D&B SUPPLY Journeyman Bib,J.Clark,Qty 1 66.99 Fund 60 Enterprise D&B SUPPLY Mineral oil (3 gal) 67.47 Fund 60 Enterprise D&B SUPPLY Safety boots for TRoper(1 pair) 188.99 Fund 60 Enterprise D&B SUPPLY Sledge Hammer, Pliers,Curb Key,Cutters,Sckt Set, 168.93 Fund Pipe Wrn 60 Enterprise D&B SUPPLY Steel Claw Hammer, 1/2in Ratchet,Qty 2 57.98 Fund 60 Enterprise D&B SUPPLY Steel Toed Boots, M. Raczak, New Hire,Qty 1,FY20 179.99 Fund 60 Enterprise D&B SUPPLY Steel Toed Boots, Rain Coat, Rain Pants,J.Cole,Qty 3 320.97 Fund 60 Enterprise D&B SUPPLY Truck box&bolts to install on new Collections truck 405.95 Fund C21906 60 Enterprise DHM ENTERPRISES LLC REFUND WT/S/T: 3835 W SUGAR TREE CT TITLE CO 54.39 Fund PAID AFTER CLOS 60 Enterprise EL-ADA,INC. El-Ada April 2020 Services Qty.7 49.00 Fund 60 Enterprise ELLEN C SWEARS REFUND WT/S/T: 3108 NW 13TH ST TITLE COMPANY 107.50 Fund OVERPAID 60 Enterprise EMCR FY2020 Emergency Management Council Contribution 4,730.50 Fund Qtr3 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 15, 1,546.00 Fund WO#288377 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 19, 1,546.00 Fund WO#288376 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 22, 1,515.00 Fund WO#288409 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 1,515.00 Fund 30,WO#288390 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007, DPB Quarterly Sampling,WO#19172 840.00 Fund 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0019,OCCT Pilot Study @ Well 19 1,302.00 Fund 60 Enterprise FERGUSON ENTERPRISES INC. 3in Flange Pack,Qty 1 7.42 Fund 60 Enterprise FERGUSON ENTERPRISES INC. 4 Flange Pack,Qty 4 41.77 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 293 of 318 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise FERGUSON ENTERPRISES INC. Pump Valve, Diaphragm Assembly,Qty 1 591.50 Fund 60 Enterprise FISHER SCIENTIFIC Glucose-glutamic acid (6 qty) 225.18 Fund 60 Enterprise FISHER SCIENTIFIC Refigerator thermometers(4 qty) 421.00 Fund 60 Enterprise FRONTIER PRECISION INC Parts to repair effuent bubble flowmeter 1 (4 qty) 797.58 Fund 60 Enterprise GIESLER AUTO REPAIR Rplc Trnmsn Clr Lines,R&R Oil Pan,Rpl Frt 1,235.20 Fund Crankshaft,C13726 60 Enterprise HACH COMPANY Analyzer,Controller,Qty 2 4,643.44 Fund 60 Enterprise HACH COMPANY Cable assy for FloDar(1 qty) 170.59 Fund 60 Enterprise HACH COMPANY Chlorine meter sample cell(6 qty) 144.69 Fund 60 Enterprise HACH COMPANY Low Range Chemkey,Total CL2 Reagent Set,Qty 5 269.17 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES 5LB Jug,Gal Nipple,Qty 2 17.37 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES 51b Jug,Galvanized Nipple,Qty 2,WO#296846 16.38 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Drill/driver kit,weather stripping,self drilling screws(5 160.77 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Pop up sprinkler head(7 qty) 23.59 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Refund for Returned 51b Jug,Gal Nipple,Qty 2, (17.37) Fund INV#6041790 60 Enterprise HOME DEPOT CREDIT SERVICES Thermometer,Adapter,Tubing,Clamps, Elbow, 84.20 Fund Qty8,WO#297237 60 Enterprise HOME DEPOT CREDIT SERVICES Weather stripping to replace lens on two fixtures(4 qty) 45.63 Fund 60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business cards for J. Hopson, PW Business Programs 46.25 Fund Manager 60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business cards for JPayfer(500 qty) 46.25 Fund 60 Enterprise IDAHO POWER 2205167097 WWTP Power-Liftstations- MAY 2020 3,020.83 Fund 60 Enterprise INSTRUMENT TECHNOLOGIES INC. Calibration&verification of effluent pharshall flume 270.00 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 294 of 318 Page:8 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise JACK HENRY&ASSOCIATES INC Bank Fees for April 2020 569.70 Fund 60 Enterprise JAMES&SUSAN COLES REFUND WT/S/T: 397 S MALACHITE AVE CUSTOMER 51.26 Fund PAID AFTER CLOSI 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Alarm Monitoring Blackrock Booster Station to 229.15 Fund PROTECTION LP 5/14 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES V-belts(4 qty) 38.16 Fund 60 Enterprise KIRK&PRESLEY CALZACORTA REFUND WT/S/T: 3759 W BEDROCK DR TITLE 127.99 Fund COMPANY OVERPAID 60 Enterprise LES SCHWAB TIRE CENTER Tire repair on weed control spreader trailer 71.98 Fund 60 Enterprise M3 ID EGGERS TREEFARM LLC. Refund of Warranty Surety Deposit Tree Farm Sub. 38,340.64 Fund No.1 60 Enterprise MARSHALL&DOMENICA CHILDERS REFUND WT/S/T: 597 E IONIA DR TITLE COMPANY 113.00 Fund OVERPAID 60 Enterprise McCALL INDUSTRIAL Caps, bushings,&nipple(12 qty) 29.40 Fund 60 Enterprise McCALL INDUSTRIAL Thread brass ball valve(4 qty) 35.44 Fund 60 Enterprise MCLERAN WELL DRILLING, LLC 20-0165 Well 15 Reconstruction Phase 2 Well Lining 65,209.80 Fund FINAL 60 Enterprise METROQUIP, INC. Connectors for excavation tool on vactor hydrocleaner 66.90 Fund C19957 60 Enterprise METROQUIP, INC. Gun,Wand Ext,Cping, Noz, Parts for Vacuum,Qty 11 105.71 Fund 60 Enterprise METROQUIP, INC. Returned 1/2 blue monster tape(1 qty) (6.46) Fund 60 Enterprise MINUTEMAN,INC. Keys for Well Sites,Qty 4 35.80 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 95 gal screwtop drum for spill containment secondary 609.54 Fund (3 qty) 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 95 gal screwtop drum for spill containment secondary 1,219.08 Fund (6 qty) 60 Enterprise MSC INDUSTRIAL SUPPLY CO. HVAC air filters(8 qty) 437.84 Fund 60 Enterprise MURRAYSMITH INC 19-0257 ACHD Ten Mile, McMillan to Chinden, Design 743.00 Fund to 4/30 60 Enterprise MURRAYSMITH INC 19-0389 Wtr Main Repl. - N. Hickory Ave to 4/30 4,761.00 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 295 of 318 Page:9 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MURRAYSMITH INC 20-0125 Wtr Repl&Swr Main ext Pine Ave Const to 1,796.00 Fund 4/30 60 Enterprise MYFLEETCENTER.COM Changed Oil, Replaced Air Filter,C20535,WO#265642 125.58 Fund 60 Enterprise MYFLEETCENTER.COM Oil&Filter Change,C18965,WO#297139 38.39 Fund 60 Enterprise MYFLEETCENTER.COM Oil change&wiper blades for Operations truck C12033 53.58 Fund 60 Enterprise MYFLEETCENTER.COM Oil change for maintenance truck C19118 63.19 Fund 60 Enterprise MYFLEETCENTER.COM Oil change on Operations truck C14002 33.59 Fund 60 Enterprise MYFLEETCENTER.COM Oil Change,C19968,WO#295863 63.19 Fund 60 Enterprise NAPA AUTO PARTS Fuel filter for equipment(4 qty) 33.36 Fund 60 Enterprise NAPA AUTO PARTS Purple Car Wash, Drying, Microfiber Towel,Grip 68.85 Fund Gloves,Qty5 60 Enterprise NAPA AUTO PARTS Washer Fluid,Qty 2 5.38 Fund 60 Enterprise OFFICE DEPOT,INC. Office chair for J. Hopson to replace broken chair 199.99 Fund 60 Enterprise OFFICE DEPOT, INC. Putty, pens, highlighters,expo markers, notepads, 91.03 Fund mousepad 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 19,27,22,Qty 3,425.00 Fund 2000gl 60 Enterprise PIPECO,INC Coupling Compression, Hydrant Repair,Qty 2 46.84 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Clip set to replace lenses on fixtures @ RAS basin(2 43.01 Fund qty) 60 Enterprise PLATT ELECTRIC SUPPLY Elbow seal to install LED gas detector at digester 3(1 52.55 Fund qty) 60 Enterprise PLATT ELECTRIC SUPPLY Junction boxes for Electrician's stock(2 qty) 284.30 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Replace Light Fixture @ Well 22,Qty 1,WO#293835 223.21 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Replacement lens for fixtures in pipe gallery(2 qty) 60.41 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Rubber coated power cable(30 qty) 134.45 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 296 of 318 Page:10 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise POSTNET Backflow June 1st Reminder Letters, Batch 1052,Qty 1,391.75 Fund 4,304 60 Enterprise POSTNET Backflow May 1st Past Due Letters, Batch 1051,Qty 721.05 Fund 2,256 60 Enterprise RED WING SHOES Steel Toed Boots,J.Allen, FY20 175.99 Fund 60 Enterprise RESERVE ACCOUNT 20474979 Postage Use, May 2020 137.96 Fund 60 Enterprise ROCKY MOUNTAIN VALVES& 6in,8in Check Valve,Qty 2,WO#297174,297175 2,072.21 Fund AUTOMATIONS,INC. 60 Enterprise SBG TEN MILE OFFICE NO 3 LLC Refund: of Warranty Surety Dep TM Crossing Bld No.3 3,278.32 Fund 60 Enterprise SILVER CREEK SUPPLY Sprinklers for biofilter beds(20 qty) 149.40 Fund 60 Enterprise SPECIALTY PLASTICS&FAB, INC PVC Ball Valve Tub,Qty 4 96.36 Fund 60 Enterprise SPECIALTY PLASTICS&FAB, INC PVC nipple(3 qty) 2.64 Fund 60 Enterprise SYNCB/AMAZON 439976337884; Hand sanitizer(1 pkg) 39.00 Fund 60 Enterprise SYNCB/AMAZON 455869997377; Badge Holder, Desktop Doc Holder, 82.88 Fund Keyc 60 Enterprise SYNCB/AMAZON 948386777989; Steel Toed Boots, D. Schofield,Qty 1 219.95 Fund 60 Enterprise TATES RENTS(GENERAL OFFICE) Propane for forklift(23.4 qty) 74.65 Fund 60 Enterprise THE UPS STORE Biosolids sample shipping 195.53 Fund 60 Enterprise USA BLUEBOOK Chessel chart pen-blue(2 pkgs) 138.38 Fund 60 Enterprise USA BLUEBOOK Hydrant Oil, Marking Paint, Purple,Qty 2 143.18 Fund 60 Enterprise USA BLUEBOOK Liquid Hand Sanitizer,Qty 1 262.00 Fund 60 Enterprise USA BLUEBOOK Marking Paint, Purple,Qty 1 83.87 Fund 60 Enterprise USA BLUEBOOK Measuring Wheel, Marking Paint, Bleu,Green,Qty 12 813.84 Fund 60 Enterprise USA BLUEBOOK Phenol Red Spec Grade IL Solution,Qty 2 31.78 Fund Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 297 of 318 Page:11 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise VALUE HEATING&AIR CONDITION HVAC A/C Belt Replaced Parts&Labor @ Well 131.95 Fund 27,WO#297171 60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 965467287-00001 Data Plan #1,4/21 -5/20/20 1,685.43 Fund BELLEVUE 60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 965467287-00002 Cellphones-4/21-5/20/20 3,007.66 Fund BELLEVUE 60 Enterprise VERIZON FINANCIAL SERVICES, LLC. 965467287-00003 Data Plan #2-4/21-5/20/20 136.62 Fund BELLEVUE 60 Enterprise VWR INTERNATIONAL LLC. Temperature logger(1 qty) 337.83 Fund 60 Enterprise WATER SAFETY PRODUCTS INC Life rings&cabinets for new plant(12 qty) 4,232.57 Fund 60 Enterprise WESTERN STATES EQUIPMENT CO Annual maintenance on front-end loader 1,870.34 Fund 60 Enterprise WESTERN STATES EQUIPMENT CO Labor&parts for repairs found during semi-annual 1,957.90 Fund inspectio 60 Enterprise WESTERN STATES EQUIPMENT CO Oil filters for equipment(i.e.,forklift)2 qty 19.42 Fund 60 Enterprise WEX BANK INC #0496-00-332449-8, 5/31/2020_WEX fuel charges 4,064.39 Fund Total 60 Enterprise 191,423.10 Fund Report Total 358,939.44 Date:6/4/20 10:08:24 AM Meridian City Council Meeting Agenda June 9,2020— Page 298 of 318 Page:12 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.T. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-06/10/20 -$186,823.01 ATTACHMENTS: load AP Invoices for Payment Cover Memo 6/4/2020 Meridian City Council Meeting Agenda June 9,2020— Page 299 of 318 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40390C 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40934C 94.00 01 General Fund BERRY ELECTRICAL SERVICES,INC. NO PO Streetlight Maintenance Insurance Claims near 1,365.70 51885C 01 General Fund BRADY INDUSTRIES, LLC. 220/Dish Soap,Sta. 6,Janitorial 7.08 01 General Fund BRIGHTON PROPERTIES, LLC Refund:ALT App no longer needed. Orig CR20-480 160.00 4/7/20 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 19 oil change-license C17707 101.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Wipers for Unit#30 91.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 1 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 142 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 158 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 167 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change,Air Filter&Rear Shocks for Unit# 159 454.32 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change,Air Filter,Wipers,Trans Svc&Rear Brakes 696.58 #161 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes for Unit# 122 311.98 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes for Unit#99 499.12 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Rear Diff Service and Tires for Unit#524 802.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change,Tires&AC Belt for Unit# 150 758.28 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change,Trans Fluid flush&Tires for Unit# PIT 4 408.44 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit# 142 576.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit# 144 576.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit# 164 600.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit# PIT 3 424.56 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Upper Control Arms w/Ball Joints,Oil Chg, Rr Brakes& 1,559.99 Align 01 General Fund CARAHSOFT TECHNOLOGY CORP SketchUp Pro M&S Single User- 1 Year Upgrade 1 Year 117.39 Maint 01 General Fund CINTAS First Aid Kit Maintenance 557.52 01 General Fund CORBIN MAXEY summer camp educational program services on 6/10/20 425.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 220/lighting bulbs St.4 15.71 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Inventory of Light Bulbs for PD Admin 66.52 01 General Fund FASTENAL COMPANY ladders for Discovery Park-qty 6 623.22 01 General Fund FERGUSON ENTERPRISES INC. flush valve parts for Settlers Park-qty 2 54.88 01 General Fund FOUNTAIN PEOPLE, INC activator puck for Kleiner Park splash pad-qty 1 634.00 01 General Fund FUN EXPRESS camp supplies-qty 28 367.86 01 General Fund FUN EXPRESS eye droppers for summer camp-qty 1 36.07 01 General Fund GRAINGER 220/Batteries,Sta. 3 43.45 01 General Fund GRAINGER 220/Step Ladder,Sta. 6 116.18 Date:6/4/20 12:51:14 PM Meridian City Council Meeting Agenda June 9,2020- Page 300 of 318 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund H.D. FOWLER COMPANY irrigation flags for Kleiner Park-qty 300 33.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/Dryer vent for smoke machine 10.98 01 General Fund HOME DEPOT CREDIT SERVICES 220/Grinder side switch,Sta. 2 79.00 01 General Fund HOME DEPOT CREDIT SERVICES Crates,Tape Measure, Broom Handles, Reflective Tape 290.43 for PD 01 General Fund HOME DEPOT CREDIT SERVICES DeWalt pressure washer for Settlers Park-qty 1 846.94 01 General Fund HOME DEPOT CREDIT SERVICES drinking fountain parts-qty 2 7.71 01 General Fund HOME DEPOT CREDIT SERVICES Goof Off Pro 6oz, Pocket Rags 6pk 6.95 01 General Fund HOME DEPOT CREDIT SERVICES knee pads-qty 1 34.97 01 General Fund HOME DEPOT CREDIT SERVICES Main Street Market trailer hose&hanger-qty 2 28.15 01 General Fund HOME DEPOT CREDIT SERVICES Office Supplies for PD- Markers 7.94 01 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 8014965 (47.94) 01 General Fund INTERNATIONAL CODE COUNCIL certification prep/study material K Aman Commercial 165.00 Plan Rev 01 General Fund INTERNATIONAL CODE COUNCIL Study Material Commercial plan review K Aman 382.50 01 General Fund INTERNATIONAL CODE COUNCIL Training material Mechanical Inspectors 29.95 01 General Fund INTERSTATE PLASTICS polycarbonate sheet for City Hall barriers-qty 1 120.00 01 General Fund ]ONES&BARTLETT LEARNING LLC 220/Chief Officer Books 3E(2) 161.84 01 General Fund LAURIE MCELROY instructor fee-Yoga 3/9-5/14/20-qty 49 310.86 01 General Fund LUCKY] EXCAVATION Weed Abatement: 1265 E. Drucker St., Meridian,ID 425.00 DR#20-2854 01 General Fund MOTION&FLOW CONTROL PRODUCTS air hoses&fittings-qty 12 272.47 01 General Fund MUNICIPAL EMERGENCY SVCS 220/Turnout Suspenders(2) 105.72 01 General Fund NAPA AUTO PARTS 220/Spray paint,Yellow, (2) 10.18 01 General Fund NAPA AUTO PARTS 220/Tire gauge slide,Air hose adapter Sta. 5 46.50 01 General Fund NAPA AUTO PARTS Fuller Park mower oil filter-qty 1 4.99 01 General Fund NAPA AUTO PARTS Oil Absorbent for CSO Trucks 20.98 01 General Fund NORTHWEST SAFETY CLEAN 220/Turnout repair batch#27384 qty 5 361.72 01 General Fund OFFICE DEPOT, INC. 10 Boxes of Lsr Postcards 91.70 01 General Fund OFFICE DEPOT, INC. 220/Binders(20),Toner dual pack 210.15 01 General Fund OFFICE DEPOT,INC. 220/Toner and label tape 160.78 01 General Fund OFFICE DEPOT,INC. Binder, Mouse, Deskpad, Pencil Cup, Highlighter 28.96 01 General Fund OFFICE DEPOT, INC. Bookends, Ballpoint Pen 15.74 01 General Fund OFFICE DEPOT,INC. Copy paper,sheet protectors&folders 45.58 01 General Fund OFFICE DEPOT,INC. file jacket Plan review 32.57 01 General Fund OFFICE DEPOT, INC. Folders Building svcs 39.88 01 General Fund OFFICE DEPOT, INC. laminating film for summer camp-qty 15 23.40 01 General Fund OFFICE DEPOT,INC. miscellaneous facility open signs-qty 169 783.20 01 General Fund OFFICE DEPOT,INC. note pads-qty 1 dozen 19.30 01 General Fund OFFICE DEPOT, INC. notebooks x 2; binding combs, laminating film x 4 22.77 Date:6/4/20 12:51:14 PM Meridian City Council Meeting Agenda June 9,2020- Page 301 of 318 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund OFFICE DEPOT, INC. Office Supplies: AA Batteries 24 pk.,3 inch Binders, 92.05 O1 General Fund OFFICE DEPOT, INC. Post it notes&paper plates 20.10 O1 General Fund OFFICE DEPOT,INC. post-it-notes,tape,stapler,etc. 50.34 O1 General Fund OFFICE DEPOT,INC. post-its, legal pads,tape dispenser,correction tape, 90.96 tape O1 General Fund OFFICE VALUE- MERIDIAN Chair for Lt Stokes 255.00 O1 General Fund OFFICE VALUE- MERIDIAN USB's for PD 30.99 O1 General Fund OFFICE VALUE- MERIDIAN Utensils, Batteries, Pens, Labels&Paper for PD 841.14 O1 General Fund OXARC,INC. 220/refill 1 medical oxygen cylinder 14.26 O1 General Fund RICOH USA,INC C86276344; Color: $108.85-Black/White Copies: 158.38 $49.53 May 20 O1 General Fund RICOH USA,INC Copier-May Addt'I Images for PSTC C86247349 81.76 O1 General Fund RICOH USA,INC Copier-May Addtl Images for CID-C86284085 398.18 O1 General Fund RICOH USA,INC May Copier Addt'I Images for Comm Svc,C86197400 13.73 O1 General Fund RICOH USA,INC May Copier Addt'I Images for Lt Hallway C86216993 238.40 O1 General Fund RICOH USA,INC Print/Copy Plan Review S/N C86243745 53.18 O1 General Fund SOUTHERN COMPUTER WAREHOUSE Logitech Wireless Keyboard K350 45.75 Total 01 General Fund 20,441.94 60 Enterprise 2M COMPANY Part to repair lower float at Whitestone lift station(1 qq 93.88 Fund 60 Enterprise BROWN&CALDWELL WRRF Digester 6 Design to 4/23 89,638.25 Fund 60 Enterprise CORE&MAIN LP All Thread Rod,Qty 36 103.32 Fund 60 Enterprise CORE&MAIN LP Brass Nipple,Coupling,Qty 8 246.20 Fund 60 Enterprise COUGAR EXCAVATION 19-280, 20-0227 Wtr. Main Ext.,W.Victory Const.to 11,783.61 Fund 1/1/20 60 Enterprise DC ENGINEERING 20-0156 WWTP Primary Elec. Dis. Sys. Des/Sup ATS to 1,132.50 Fund 5/15 60 Enterprise FERGUSON ENTERPRISES INC. Piping parts to upgrade gas flare(4 qty) 78.32 Fund 60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0052, Dual Port MXU,April Capital 2020,Qty 54 10,152.54 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Pump w/Hose Probe,Qty 3 113.24 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Valve Box Lid,Slip Valve Box Top, Bottom Section,Qty 393.34 Fund 12 Date:6/4/20 12:51:14 PM Meridian City Council Meeting Agenda June 9,2020— Page 302 of 318 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise GEOTECH ENVIRONMENTAL Sampling Equipment, Probe,Cable, Filters,Case,Qty 4,576.49 Fund EQUIPMENT INC 38 60 Enterprise GIESLER AUTO REPAIR Automotive Battery,OII&Filter Change,C19573 335.99 Fund 60 Enterprise GIESLER AUTO REPAIR Repaired Drivers Side Wheel Bearing,C15281, 439.50 Fund WO#297568 60 Enterprise H.D. FOWLER COMPANY Base,Top Valve Box,Qty 10 827.16 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Blinds&under laymenbt for Collections Mrgs office(2 50.83 Fund qty) 60 Enterprise HOME DEPOT CREDIT SERVICES Ear muff PPE for JAllen(1 qty) 26.97 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Ladder Hook for Well 14 Inventory Area,WO#297522 18.68 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Tile Chisel,Sealing Chisel, Rotary Hammer,Qty 3 343.94 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Bolts for stock(277 qty) 229.01 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Clamps for p/c boots on tertiary filter 3(6 qty) 54.44 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Gloves-8ML&12 inch PVC Full Coat(33 qty) 358.57 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. HVAC filters(2 qty) 109.46 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. NP brass connector(10 qty) 46.40 Fund 60 Enterprise NAPA AUTO PARTS Automotive Battery,C20028,Qty 11 WO#297520 158.09 Fund 60 Enterprise NAPA AUTO PARTS Brake cleaner for motors&heavy duty v-belt(38 qty) 105.30 Fund 60 Enterprise NAPA AUTO PARTS Core Deposit for Battery,C20028,INV#588523, (21.60) Fund WO#297520 60 Enterprise O'REILLY AUTO PARTS Antifreeze for stock(2 qty) 15.98 Fund 60 Enterprise OFFICE DEPOT,INC. 1 dozen red v7 pens for A. Christy 26.29 Fund 60 Enterprise OFFICE DEPOT, INC. 2 boxes 8.5x11 paper, board cleaner for J. Hopson& 62.60 Fund Conf 40 60 Enterprise OFFICE DEPOT,INC. Binder, Mouse, Deskpad, Pencil Cup, Highlighter 73.35 Fund Date:6/4/20 12:51:14 PM Meridian City Council Meeting Agenda June 9,2020— Page 303 of 318 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise OFFICE DEPOT, INC. Blue v7 pens for A. Christy,erasers for conference room 27.65 Fund 60 Enterprise OFFICE DEPOT,INC. Bookends, Ballpoint Pen 8.82 Fund 60 Enterprise OFFICE DEPOT, INC. Wireless Keyboard 60.00 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Printer Toner, Pens,Tape, Markers,Soap,Qty 9 247.41 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Super Glue,Qty 1 3.39 Fund 60 Enterprise POLYDYNE INC 20-0001 Polymer(34,500 Ibs) 41,779.50 Fund 60 Enterprise SIGNS, ETC Reuse signs for headworks&blower bldgs(3 qty) 64.65 Fund 60 Enterprise VALLEY CUSTOM TRACTOR SERVICES Mow Weeds @ Ustick&Ten Mile Well Site 500.00 Fund 60 Enterprise WATERTECH Inibitor for heat loop at digesters(532 Ibs) 1,995.00 Fund 60 Enterprise XYLEM WATER SOLUTIONS USA,INC Mixer wire grommets for stock(4 qty) 122.00 Fund Total 60 Enterprise 166,381.07 Fund Report Total 186,823.01 Date:6/4/20 12:51:14 PM Meridian City Council Meeting Agenda June 9,2020— Page 304 of 318 Page:5 E IDIAN IDAHO IM CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 5 A - Amended onto Agenda Item Title: Meeting Notes: Into Executive Session: 4:33 pm Out of Executive Session: 6:06 pm C-/WE!P��! ITEM SHEET Council Agenda Item - 5.A. Presenter: Dale Bolthouse Estimated Time for Presentation: 5 Minutes Title of Item - Public Works: Budget Amendment in the Amount of$3,051,214 for Land Acquisition at Wastewater Resource Recovery Facility (WRRF) As the City continues to grow and treatment regulations continue to intensify, additional land is needed to expand the WRRF footprint to meet those needs. The purchase of this land is advantageous to the long-term benefit of the utility and the City. 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U} w C Q N C C ❑ N N C n. 7 w i 7 Z3 U i± y E C4 In Ln ++ a+ N N = a O G 41 SII H p a❑�.. G N V O O Q1 Gl C r+ a `1 .0 ❑ C CrY a 7 E �u .3 mo c rn C IL a n c eq 6mo m o ❑ E m E = E U E o F m ❑CL 3 H Y Y m U- M a LO ❑ 3 a Nw n n v ate. L fl Ci v N G — w a ii �7� E r v QJ E p A o � o Y ° �tz CO °p � ❑ ❑ ate-. [v 0 0 ❑ N 7❑ 3 N � y i O 7 N O N d vl d 'n Q. � O N o1 Cl N ❑ '� L r-4 F-- CL iV Q I"13 h- Q C w W u"1 } 1.0 } 1� O6 Ql L4J ' n ❑ O F Gil ❑ _ L U Meridian City Council Meeting Agenda June 9,2020— Page 307 of 318 Mayor Robert Simison W I D I A ITT: roe Borton --' CityCouncil Members Treg Bernt P u b I i c W o r ks I D A H O Luke Cavener Liz Strader Department Jessica Perreault Brad Hoaglun 000 TO: Mayor Robert Simison Members of the City Council FROM: Dale Bolthouse,Public Works Director DATE: 5/29/20 SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$3,051,214 FOR LAND ACQUISITION AT WRRF REQUESTED COUNCIL DATE: 619120 I. RECOMMENDED ACTION A. Move to: I. Approve the Land Acquisition Budget Amendment for$3,051,214 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Warren Stewart, City Engineer (208)489-0350 Dale Bolthouse, Director of Public Works (208) 985-1257 III. DESCRIPTION A. Background Over the past several years, the Public Works team has been working to obtain additional property adjacent to the Wastewater Resource Recovery Facility (WRRF). There are several important reasons for this. As the City continues to grow and treatment regulations continue to intensify, additional space will be needed to expand the plant footprint to meet those needs. As land develops in the surrounding area, it is also beneficial to both the City and future landowners to have controllable "Buffer" space around the WRRF to help reduce customer concerns and complaints related to proximity to a large Wastewater facility. Finally, as the facility has expanded, a secondary access to the operation is Meridian City Council Meeting Agenda June 9,2020— Page 308 of 318 Page I of 3 required to meet fire safety regulations. Development pressure for vacant land in the area has led to very limited land purchase options.The City should take action to secure property now for the long-term benefit of the utility. B. Reason for Amendment Due to the above stated reasons, and the agreement that we have been able to negotiate for this property, we are ready to proceed with the purchase of land that meets our current and future needs. W. IMPACT A. Fiscal Impact. Funding for this effort will be provided by the Enterprise Fund which currently has a fund balance that can support the land acquisition price. Partial funding for the proposed land acquisition is already available in the current FY20 budget. The table below provides a financial summary: Breakdown of Expenses ......................................................................................................... ........................... Property Purchase Price $ 3,886,925 Associated Fees -5u rve y,a nvi ro n me nta 1 assessment,extd.title coverage,closing costs,site improvements $ 39,289 ------------------- Total Price $ 3,926,214 ----------------------------------------------------------------------------••------ _._................._ ....... Previously Approved Funds ...................•----............................................................................... ••-... Land Acquisition/fmprovernents $ 875,000 Total Budget , $ 875,000 ---------------------------------. .. .......................... Amendment7otal $ 3,051,214 B. Strategic Impact: This amendment meets our mission requirements to identify and prioritize work to anticipate, plan and provide public services that support the needs of our growing community. C. Service/Delivery Impact: • Additional space is acquired for future WRRF operations growth ■ Development`Buffer"is obtained • Facilitates a Second Access point to WRRF Meridian City Council llgetiingy4q r�da June 9,2020— Page 309 of 318 V. TIME CONSTRAINTS The current negotiation could be ready to close within the next 30.60 days. In order to move forward we will need to approve this request in this timeframe, Approved for Council Agenda: _ "Y7" i2 11 _ ► r : sk � - J i -L - If i N rJ 2 d a m 40 cg = c L) z LC) m � Meridian City Council Meeting Agenda Junj — Page) of a C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.13. Presenter: Brian McCarthy(ACHD) Caleb Hood Estimated Time for Presentation:20 minutes Title of Item- Community Development:Fairview Avenue Roadway Widening and Access Update ACHD is beginning to design the widening of Fairview Avenue between Eagle and Locust Grove, including the Locust Grove intersection. The design includes widening of Fairview to 7-lanes and center medians that would limit turning movements at some intersections and driveways. ACHD and City Staff will run through the corridor and explain the proposed improvements as the business and public outreach process is about to begin. ATTACHMENTS: Description iWTyp Upload Date Fairview Ave Memo to Council Cover Memo 6/3/2020 Intersection Display#1 Backup Material 6/3/2020 Intersection Display#2 Backup Material 6/3/2020 Roadway Segment Display#1 Backup Material 6/3/2020 Roadway Segment Display#2 Backup Material 6/3/2020 Meridian City Council Meeting Agenda June 9,2020— Page 312 of 318 Mayor Robert E Simison E IDIAN Treg BerCity Council Members: ��� nt Brad Hoaglun Joe Borton Jessica Perreault i 1.J H 1'7 V Luke Cavener Liz Strader June 3, 2020 MEMORANDUM TO: Mayor& City Council CC: City Clerk FROM: Caleb Hood, Planning Division Manager C RE: Fairview Avenue, Locust Grove to Eagle On May 201h, Brian McCarthy, the ACHD project manager for the Fairview Avenue, Locust Grove to Eagle Project discussed the subject project with the ACHD Commission. He shared the scope, including some exhibits showing the cross-section and access restrictions and got support to move forward into public involvement. Below is an excerpt from a memo Brian presented to the ACHD Commission. City Staff will show exhibits during the June 9th workshop. These exhibits will be used during the upcoming online open house which is scheduled for June I I'h ACHD Staff plans to share feedback received from both the public, businesses/property owners and the City with the Commission in July. --------------------------------------------------------------------------------------------------------------- Executive Summary The purpose of the Fairview Ave, Locust Grove Rd to Eagle Rd project is to improve traffic operations and safety. This work session is to discuss corridor management associated with Fairview Ave from Locust Grove Rd to Eagle Rd. Facts & Findings The project consists of widening Fairview Ave from Locust Grove Rd to Eagle Rd. Fairview Ave from Locust Grove Rd to Eagle Rd will be widened to 7 lanes which includes 3 lanes in each direction with a center turn lane or medians, new sidewalks, buffered bike lanes, and street lighting. The project design is currently in the concept phase and includes items from the Fairview Avenue Corridor Management Strategy which was adopted by the Commission in 2014. Included in the Fairview Avenue Corridor Management Strategy are non-traversable center Meridian City Council Meeting Agenda June 9,2020— Page 313 of 318 medians with u-turns and many locations for left-in to driveway locations which require approval from the Commission. The current design includes a-turns at Locust Grove Rd, Hickory Ave and SH-55. Diverging from the Fairview Avenue Corridor Management Strategy and in response to the concerns expressed during the adoption of the Strategy, 16 left-ins or 3/4 movements have been included in the design. Staff would like to move forward with the online Open House and Business Outreach showing the center medians as currently designed. After the public outreach, staff will return to the Commission with feedback and a staff recommendation on the medians for the Commission's consideration. This project is being designed and constructed with the Fairview Ave and Locust Grove Rd intersection widening project. Fiscal Implications None. Policy Implications The Fairview Ave, Locust Grove Rd to SH55 (Eagle Rd) is not currently included in the Integrated Five-Year Work Plan. However, the project was added to the FY20 Budget through the I"budget adjustments approved by the Commission on February 5, 2020. Next Steps The following next steps have been identified • Online Open House and Business Outreach - June 2020 • Preliminary and Final Design—FY2020/FY2021 • Second Project Open House—September 2020 • Right of Way Acquisition—FY2021/FY2022 • Construction—FY2023 Meridian City Council Meeting Agenda June 9,2020— Page 314 of 318 2 Fairview Ave Locust Grove to Eagle CALEB HOOD PLANNING DIVISION MANAGER DUNE 91 2020 2 Projects, Designed Concurrent1v Widen Fairview Ave from Locust Grove Rd to SH55 (Eagle Rd) 7 lanes (3 each direction with channelized center turn lane and medians) Curb, Gutter, and Continuous Sidewalk Buffered Bike Lanes Continuous Street Lighting U-turns and % access points are typical City's #4 priority project Widen Fairview Ave and Locust Grove Intersection 9 lanes on Fairview ., 7 lanes on Locust Grove Curb, Gutter, Sidewalk Buffered Bike Lanes Pedestrian Refuge Islands on Fairview Some right-in/right-out only driveways near the intersection City's #34 priority project Currently at Concept Design Phase (30%) Fairview & Locust Grove Q FAIRVIEW AVENUE AND LOCUST GROVE ROAD INTERSECTION A0 Aw LOOP LN" �n n,'7.2d71 I _ CRROL ST ..-:, L 5 °c . . CHAMNELILti!:I: ..� �M `\ GTC117 Rti5 PGR41LTL➢ AT SIGNAL a .� f °.�•-,,�• tie. LU LLJ LEGEND r rn' 3 10 � I � � P®ESFRIAN RAR4P5 � SIGHAl17E6 WiERSECIIGN jj — HF IXISl3hfGA5P7iALT PRYEMEFF• ! ! - -...-•-' ` '� .. y� µi .� !µ NEW CURB ANDGNTER WPH NEW STRIDING NEW RAISED M®IAN 'v''I',T"PJ LN NEW SKWNALC NEW&JFFER _ lk GRNEWATAPPRGACH IXISRTIG PROPERZ'NNE 4 E NEW ASPHAl'PAY6NENl �,� HEW RIGM-0FWAY NNE Fa i rvi ew, Locust Grove to SH55 ( Eagle Rd ) koR .......w.... d�OIL GROVE RD _ 1„ i HANh6LIZED LEFT TURNS VRT BC'5 PAD T FAIRVIEW AVE RE PAIN EXISTING SIDEWALK --URNS ON FAIRI II li k VI TEED AT SIGNAL FAIRVIEW/HICKORY INTERSECTION: - ¢ • RLTAIN LXISTING SIGNAL CABINET,POLES AND MAST ARMS INSTALL ADA RAMPS AND APS PUSHBUTTONS LEGEND PEDESTRIAN RAMPS SIGNALIZED INTERSECTION NEW CURB AND GUTTER EXISTING ASPHALT PAVEMENT WRH NEW STRIPING - �a __ CHANNELIZED LEFTTURN NEW RAISED MEDIAN 0 NEW SIDEWALK NEW BUFFER ® DRIVEWAY APPROACH EXISTING PROPERTY LINE i NEW ASPHALT PAVEMENT -----­Y/ NEW RIG HT-CF-WAY LINE - NEW CONCRETE PAVEMENT Fairview, Locust Grove to SH55 ( Eagle Rd ) - 7 ' s i fII t C3 yr } L LU M-Ew CM REIMN AND 9DEWAlK IWACLFD WMI LAVU ROAD WIDLNM � {[T0S7'hP4S'ROJFCI} . YiTBUSPAD .� �� }RTBL'SF,ID f 1�11JRTiSOH E'hIALV3t�V :.F Y I �i?Uh71SlR�Ff 1G 6EJ1 l' RgThT'FY13LPCI RT,. a PF.R7UTWATSKNAL. ciU':1-KANDSME'.LAL :ii.iIC41RV.kti'E}{C@ B6�HL;tia:SJ.,EUW fit , 4.4L': Y-Z ill FY19CAPFAS.MkN-ITN.v�rF Ro-n.CT =_ ILT[:R�S W-RmiTTID- c .� FAIRVIF '.91if'KINRYT�7EYSFXTION4 _ Emma - - �� { S.TSIG ALA 1.CABU .POLF.S.`URASTARMS MA ILAUPS AND APSFU4FPu1TT!Uh-S • � � ' .. LK-E^1G �E7ESTRLkN RAMPS � s+rrt+.LQ�o-�xsEL^n�rc NEW cme AND r• 9! E)76TMG A37+ALT aAVBMENT WTH NEW SMPb4G - - Li'. W _1 S 1 DUNNaMM LEFT TURN F== +lEW RALEEE,MEOWN fie'••�-- ... .. • - .. 4" +s,�.y --~~ 0 NEW SGS44/,LK NEW ELIFFJR - ,i f °-� ® 9RMEWAY APPROACH EXERi1 FKNIR fI LTZ 31E4Y AM-HALT P.SVTT 31FN R}G}IT-DF-WAY LNE ® NEw CCWCRE FoyE 1EF}T Next Steps : ACHD Online Open House and Business Outreach — June 11, 2020 Outreach Results Briefing to ACHD Commission — July 22, 2020 Preliminary and Final Design — FY2020/2021 Second Online Open House — September 2020 Right-of-way Acquisition — FY2021/2022 Construction — FY2023 Fairview, Locust Grove to SH55 ( Eagle Rd ) is ll'LA I' -6EO B LANE TrW.are �, L.E 1.ZL LE�TL��LANE LE � �n.F F � BICEVELLMC LANE � �.nm � ND�WOCE t. IL RA=MEDAN CLIPM—• FAIRVIEW AVENUE TYPICAL SECTION EAST OF LOCUST GROVE ROAD 119 Tirttinlmarr s se cLrih rfj CwLmLr� �m m CENTER ,E'L'LA.E �,f'L E- "fl L LANE QW� EmE LA4E 2K*W�dms .ZL+, LEF L..0 LE� E LE�� Lm6 mmmmmmmmft� FAIRVIEW AVENUE TYPICAL SECTION FULL REBUILD SECTION Background Information Fairview and Locust Grove Intersection Professional Services $506,000 Right-of-way $21000,000 Construction $6,600,000 Fairview, Locust Grove to Eagle Professional Services $343,000 Right-of-way $600,000 Construction $2,150,000 Background Information Traffic Volumes (Vehicle trips per day) Current - 301921 2040 - 58,300 Level of Service Current LOS E No Build 2040— LOS F 9x7 Intersection 2040 — LOS E Background Information Delay (seconds) m M� 2030 2040 No Build 80 90 No Build 80 90 Left 252 81 55 445 121 83 Thru 169 70 41 I 292 155 97 Right 169 43 31 312 62 47 Left 854 94 72 424 194 159 Thru 162 59 40 I 194 90 63 Right 163 47 35 195 64 53 Left 240 77 67 436 178 143 Thru 57 28 27 I 78 46 43 Right 41 29 26 41 50 41 Left 106 53 49 431 83 78 IThru 122 49 36 I 271 115 72 Right 46 60 41 79 136 73 Overall LOS F D D F F E Delay 131 Sec 54 Sec 39 Sec 243 Sec 120 Sec 74 Sec Background Information I ro T 2030 2040 No Build 8x7 9x7 No Build 8x7 9x7 Left 1.28 0.92 0.83 1.81 0.93 0.91 Thru I 1.21 0.99 0.89 I 1.51 1.15 1.08 Right 1.21 0.68 0.61 1.56 0.80 0.75 Left 1.32 0.93 0.88 1.72 0.89 1.10 Thru I 1.21 0.92 0.83 I 1.27 0.92 0.91 Right 1.21 0.72 0.65 1.27 0.72 0.71 Left 1.33 0.91 0.91 1.78 0.92 1.10 Thru I 0.89 0.65 0.64 I 1.01 0.88 0.75 Right 0.49 0.65 0.51 0.56 0.88 0.59 Left 0.98 0.82 0.85 1.77 0.91 0.89 Thru I 1.15 0.96 0.91 I 1.48 1.33 1.02 Right 0.75 0.97 0.81 1.77 1.37 0.96 Background Information Crash History (5 year history) Fairview from Stonehenge to Hickory o 262 Total Crashes 97 angle/turning 183 involved injuries (11 severe) 1 fatality (at Stonehenge) Background Information Fairview Avenue Corridor Management Strategy Adopted by Commission in 2014 Identified Improvements Complete Bike Lane Gaps / Bike Lane Enhancements Complete Sidewalk Gaps • Reduce Number of Driveways (Voluntary Consolidation) • Improve Street Lighting Reduce Access Conflicts Near Intersections Non-Traversable Medians with U-turns (Commission Approval)