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2020-06-02 Work Session CITY COUNCIL WORK C� E IIN,�:7— SESSION MINUTES City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, June 2, 2020 at 4:30 PM Virtual Meeting Information https://us02web.zoom.us/j/85776079550 Join by Phone: 253-215-8782 Webinar ID: 857 7607 9550 1. Roll-Call Attendance X Liz Strader X Joe Borton X Brad Hoaglun X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] — Approved as Noted (3 G) A. Approve Minutes of May 19, 2020 City Council Work Session B. Approve Minutes of May 19, 2020 City Council Regular Meeting C. Approve Minutes of May 26, 2020 City Council Regular Meeting D. Findings of Fact, Conclusions of Law for Andorra Senior Living (H-2019-0127) by Sawtooth Development Group, LLC, Located at 715 & 955 S. Wells St. and 971 E. Wells Circle E. Master Professional Services Agreement with Colin Yates for Tactical Emergency Casualty Care Training F. Second Addendum to Development Agreement for Graycliff Estates (MDA-H-2019-0129) with Star Development, Inc. (Owner/Developer), Located Southwest of W. Harris St. and S. Meridian Rd. (Parcel No. S1225418957) G. Approval of Ada County Highway District Bid Results for the Ada County Highway District Ten Mile Rd. Utility Improvements — Ustick to McMillan Project for the Not-To-Exceed Amount of $518,303.75 — Removed from Consent Agenda H. City of Meridian Financial Report April 2020 I. AP Invoices for Payment - 05/28/20 - $462,612.66 J. AP Invoices for Payment - 05/29/20 - $158,045.36 Item 4. Items Moved From the Consent Agenda [Action Item] A. A. Approval of Ada County Highway District Bid Results for the Ada County Highway District Ten Mile Rd. Utility Improvements — Ustick to McMillan Project for the Not-To-Exceed Amount of $518,303.75 - Approved Item 5: Department / Commission Reports [Action Item] A. Public Works: Budget Amendment in the Amount of $196,185 for Streetlight Installation for the Chinden WinCo Project - Approved B. Mayor's Office: 2020 Citizen Survey C. Human Resources: Separation of Policies and Procedures D. City Council Discussion: Council Meeting Format Item 6: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code In to Executive Session: 5:47 pm Out of Executive Session: 6:03 pm Meeting Adjourned at 6:03 pm Meridian City Council Work Session June 2, 2020. A Meeting of the Meridian City Council was called to order at 4:32 p.m., Tuesday, June 2, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Warren Stewart, Dave Miles, and Crystal Ritchie. Item 1: Roll-call Attendance: X Liz Strader X Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: So, with that I will call the meeting to order. For the record it is Tuesday, June 2nd, at 4:32 p.m. We will begin this meeting with roll call attendance. Item 2: Adoption of Agenda Simison: Item No. 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Hoaglun: Mr. Mayor? Simison: Council Hoaglun. Hoaglun: I second the motion. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Item 3: Consent Agenda [Action Item] A. Approve Minutes of May 19, 2020 City Council Work Session Meridian City Council Meeting Agenda June 9,2020— Page 6 of 318 Meridian City Council Work Session June 2,2020 Page 2 of 29 B. Approve Minutes of May 19, 2020 City Council Regular Meeting C. Approve Minutes of May 26, 2020 City Council Regular Meeting D. Findings of Fact, Conclusions of Law for Andorra Senior Living (H-2019-0127) by Sawtooth Development Group, LLC, Located at 715 & 955 S. Wells St. and 971 E. Wells Circle E. Master Professional Services Agreement with Colin Yates for Tactical Emergency Casualty Care Training F. Second Addendum to Development Agreement for Graycliff Estates (MDA-H-2019-0129) with Star Development, Inc. (Owner/Developer), Located Southwest of W. Harris St. and S. Meridian Rd. (Parcel No. S1225418957) H. City of Meridian Financial Report April 2020 I. AP Invoices for Payment - 05/28/20 - $462,612.66 J. AP Invoices for Payment - 05/29/20 - $158,045.36 Simison: Item No. 3 is Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign, for the Clerk to attest. Hoaglun: Mr. Mayor? Simison: Council Hoaglun. Hoaglun: I second the motion. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I do have a question about one of the agenda items. Is this the -- is this an appropriate time to ask? I assume so. Meridian City Council Meeting Agenda June 9,2020— Page 7 of 318 Meridian City Council Work Session June 2,2020 Page 3 of 29 Simison: Are you looking for -- Mr. Nary, is there normally discussion on the Consent? Nary: Only if you want to remove it or just had a question. It's okay. Simison: Okay. Perreault: I -- I do just have a question. Simison: Yes. Perreault: It's regarding Item 3-G, the Ada County Highway District bid. I'm wondering if maybe our Council liaison could give us some information as to why the STARS program did not fund that or what changed, I guess, from ACHD's original plan to fund the streetlights. Simison: I'm sorry, you're talking about Item 5-A or -- Perreault: Hold on a second. Let me pull it back up again. Make sure I'm in -- Cavener: 3-G. Simison: Okay. Nary: So, Mr. Mayor, I would recommend, then, removing that from the Consent Agenda to Item 4 for discussion. Simison: Okay. Would the maker of the motion like to amend their motion? Bernt: Yes, sir. Would love to do that. I move that we approve the Consent Agenda, minus moving 3-G to Item 4-A. That looks like we took care of it. Hoaglun: Mr. Mayor? Simison: Second agree? Hoaglun: Second -- second agrees. Simison: I have got a motion and a second to approve the Consent Agenda by moving Item 3-G to Item 4-A. Is there further discussion on the motion? If not, all those in favor signify by saying aye. Oppose nay. The ayes have it. MOTION CARRIED: ALL AYES. Item 4. Items Moved From the Consent Agenda [Action Item] A. Approval of Ada County Highway District Bid Results for the Meridian City Council Meeting Agenda June 9,2020— Page 8 of 318 Meridian City Council Work Session June 2,2020 Page 4 of 29 Ada County Highway District Ten Mile Rd. Utility Improvements — Ustick to McMillan Project for the Not-To-Exceed Amount of 518,303.75 Simison: So, with that we will move to Item 4-A, regarding approval of Ada County Highway District bid results for Ada County Highway District Ten Mile Utility Improvements. Warren, is this something that you are able to speak to? Stewart: Yeah. It's related directly to the budget amendment, which is the first item on the regular agenda, so I will probably just -- if you're okay I will --just a second, I'm getting some more clarification on what that one was for the -- okay. Just -- Al's here with me and he's trying to give me some -- some update -- I wasn't familiar with the one that was on the Consent Agenda. I thought it was related to the streetlights, but he's saying it's -- it's not related to streetlights. So, maybe --AI, do you have something you can share with us real quick? Christy: Yeah. Stewart: Come over here. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Let me say I apologize if I got those two confused. I might have made it -- written it down wrong in my notes. Simison: Well, we have pulled it off, so at least we will let you know what this one is about. Perreault: Okay. Christy: Yeah. And I'm not up to speed a hundred percent, but the item that was 3-G appears to be in regards to an ACHD project on Ten Mile Road from Ustick to McMillan and so these are kind of standard utility adjustments that are required on an ACHD project. So, it will be water and sewer, raising and lowering. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Excuse me. In regard to the STARS project, that was done on -- on Chinden Boulevard between -- if I'm remembering -- Linder and out to Highway 16. Simison: Yeah. We can -- we can speak to all that and 5-A-- Meridian City Council Meeting Agenda June 9,2020— Page 9 of 318 Meridian City Council Work Session June 2,2020 Page 5 of 29 Bernt: Okay. Simison: -- specifically. Yeah. I don't believe this has anything to do with streetlights, to my knowledge. Strader: Mr. Mayor? Simison: Council Woman Perreault -- Strader. Strader: We will definitely talk about the streetlight installation in 5-A and the reasoning for that, but before we get to that, just wanted to point out from working with the Public Works Department, from what I understand anytime ACHD is doing any kind of roadway improvements we need to do utility improvements at the same time, because, otherwise, it's not efficient for us from a cost perspective and so we basically get forced to align those projects together and my guess is that that -- that is the reasoning for that. Thank you. Simison: Are there any other questions on Item 4-A? Okay. With that do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I would move approval of Item 4-A, approval of Ada County Highway District bid results for the Ada County Highway District Ten Mile Utility Improvements, Ustick to McMillan Project, for the not to exceed amount of $518,303.75. Strader: Second. Simison: I have a motion and a second to approve Item 4-A. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have It. MOTION CARRIED: ALL AYES. Item 5: Department / Commission Reports [Action Item] A. Public Works: Budget Amendment in the Amount of $196,185 for Streetlight Installation for the Chinden WinCo Project Simison: So, Item 5-A is Public Works, a budget amendment of 196,185 for streetlight installation for the Chinden Winco project. I will turn this over to Warren for comment. Stewart: Okay. Thank you, Mayor and Council Members. The Public Works Department is requesting a 196,185 dollar budget amendment to fund the installation of streetlights in conjunction with a Chinden -- Chinden Boulevard roadway improvements being done as part of the Winco project. This amendment is similar to the one Council approved a few Meridian City Council Meeting Agenda June 9,2020— Page 10 of 318 Meridian City Council Work Session June 2,2020 Page 6 of 29 months ago for the Costco project and will provide continuous lighting along a busy segment of roadway and greatly enhanced vehicular and pedestrian safety in this corridor. We originally believed that the funding for this lighting project would come from the STARS agreement between the state and Winco, but as the Costco design was finalized and the project was sent out to bid ITD informed us that streetlighting would not be an eligible reimbursement expense under the STARS agreement and that the City of Meridian would have to fund the streetlights if they wanted them to go in. The Winco project has been bid and the cost for the streetlights have been identified and this amendment will allow the city to enter into an agreement with Winco to install the lights as part of the overall project and with that I will stand for any questions. Simison: Thank you, Warren. And I know that there were several meetings held with the district three engineer on this topic to try to get a better understanding of why streetlighting has been allowed in other STARS projects and not be allowed in the Costco or this one and at the end of the day their answer was because. And they would not allow it. Sorry. Mr. Nary, did I -- Nary: Well put. Simison: That's about as much as they would actually say. Nary: I would agree. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a few comments. So, I mean this is a very important area to do streetlight improvements, especially now. Like we can't go back and do it later and we want to have that continuous lighting, especially for safety reasons, so it's very similar to the Costco decision. I did want to say, you know, maybe a preview for budget discussions, I think we have got something like 4,000 lights that at some point makes sense to convert over to LED and so, you know, I would love for us to have kind of a wider budget discussion in the future about the budget that makes sense to convert those over. Right now I think for -- for simplicity part of the funding for this is coming from the, you know, future financial plan, but I think during budgeting will be a great time to have a discussion about how much Council wants to put toward these conversions. Most of them, you know, are a payback period of like five years. It's a technology we understand and at the current rate that we are converting them with -- with the 75,000 now, that would take us like 21 years. It's a big ROL So, I just -- I -- you know, I'm comfortable making a motion to approve this, but-- but I do think it would be great during the budget discussion for Council to talk about, you know, how many LED conversions we want to do, so -- Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Meeting Agenda June 9,2020— Page 11 of 318 Meridian City Council Work Session June 2,2020 Page 7 of 29 Perreault: I'm in agreement with the budget amendment. I just -- I was surprised to read that -- I would assume the STARS program works by a set of standards, but -- and we work -- you know, we have worked with the STARS -- the STARS in the past, we -- like -- like you mentioned, there was one that -- that has been a part of the Costco project and I'm curious how -- you know, where it's late I guess in the game and just finding out that the state wasn't going to fund that as part of the STARS program and I just was curious how -- if there is any information that could be shared about how we got here. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just to comment. So, the same issue actually happened to us on -- on Costco. Perreault: Okay. Strader: So, this isn't that we just found this out. Unfortunately, you know, we found out before the Costco streetlights and that also had to have a budget amendment is my understanding. I don't know a ton about the direct discussions on it, but from what I understand I think Warren had mentioned that a lot of great reasoning wasn't given to us, but, unfortunately, it looks like that's the decision that they have made pretty consistently going forward. Simison: Warren, you want to talk specifically about what you may have heard other than this is -- I don't know why -- why streetlighting is an expense that's approved by the legislature. Stewart: Yeah. So, Mr. Mayor, Members of the Council, we had a good conversation with them. They had previously in The Village project allowed streetlighting in the STARS agreement. We pressed them to see if they had a -- an answer as to why they allowed it in that project and they weren't going to allow it in this project and, honestly, the answer we got is we are not sure why they allowed it in The Village project. But based on their assessment of ITD policy currently they didn't believe that streetlighting was an allowable reimbursable expense and they weren't going to include it in the STARS agreement for the Costco or the Winco projects, even though for the several months in the design process that we had with them the communication was always that they would be allowed. When the Costco project finally got to essentially final design and went to the powers that be at ITD, they changed everybody's mind and said we won't allow it and we have had conversation -- we had conversations at that time with the district engineer and Robert pretty much summed up the conversation we had at that time. We have had follow-up conversations with the new district engineer about this Winco project to see if there was an opportunity to maybe change course and although the dialogue was -- I would say was much more cordial and -- and productive at the end of the day we -- they still came back and said no. So, that's kind of where we are at. Perreault: Mr. Mayor, a follow-up question if I may. Meridian City Council Meeting Agenda June 9,2020— Page 12 of 318 Meridian City Council Work Session June 2,2020 Page 8 of 29 Simison: Council Woman Perreault. Perreault: So, whether it's part of the STARS program or not, I assume the state has standards for their highway development that streetlights are typically required and so -- is that not the case? Stewart: Actually, you would be surprised and this is something that they actually admitted to us. ITD doesn't deal with urban highways very much. If you can think about all the roadways that they have to administer throughout the state, most of their roadways are very rural in nature and so urban highways and especially urban lighting is not really covered. There is not a whole lot of information in their policy about that. Their policy at present is that they light intersections and that's it. They don't light anything else and we -- we pressed them that, you know, this is a -- this is not your -- your rural country road, this is going through the middle of our town and they admitted that they may have to look at that in the future, but right now they are not really prepared to address that. Nary: And Mr. Mayor? Simison: Yes, Mr. Nary. Nary: Yeah. I could add to what Warren said. I was in the same meetings and they used all their -- the crash statistics that they use to make these decisions are based on rural highways and the crash statistics on Chinden don't bear out the need for this lighting, but the crash statistics are all related to a 55 two lane highway and this is a five lane roadway that's going to be completely different, but they have no statistics to support that and the only urban highway they have locally is Eagle Road and nowadays crash statistics on Eagle Road are significantly lower, but not because of just the lighting, but because of the islands down the center of it. So, they just don't have the data to support it and, like Warren said, they agreed that that's probably an outdated model, but they don't have any other way to do it right now. So, the only give that they were willing to do on the Costco project was I believe the conduit was allowed to be included, because they told us this issue very very late in the project and so the district engineer conceded that the conduit would be part of it, but the additional lighting had to be on the city and they have made it clear in that conversation more than once that would not be the same for Winco. They were telling us at that point Winco's design was outside of that, so they wouldn't have to include it, the city would have to do it if they wanted more than the intersection lights. Simison: And I think the larger issue -- I don't think that they want to get into the issue of lighting streets as a general practice and if they allowed it in the STAR agreement it helps, then, others set a rationale for why they should be part of roadway project requirements or otherwise. Plus you have people on the other side of the street in another community that didn't want lights on the section as well, so I think there is a whole host of reasons. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Meeting Agenda June 9,2020— Page 13 of 318 Meridian City Council Work Session June 2,2020 Page 9 of 29 Cavener: Question for Mr. Nary. Bill, what level of involvement or sign-off or support do local jurisdictions have with STARS agreements for future agreements? Nary: Mr. Mayor, Members of the Council, Council Member Cavener, not a great deal, because, again, it is a contract between the property owner and the state. Cavener: Okay. Nary: And it's all based on the sales tax reimbursement. So, we get input on standards, requirements. We were fortunate on the -- on the Costco side that we had collected some fees for lighting along there by the other projects, so we dedicated some of that to that project. I don't know if we have the same on this one, but Warren would know that. But, yeah, we don't have a whole lot of input, other than the standards that we have. Cavener: Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: So, will the lighting only be on the south side of -- of the highway or is Eagle going to be required to do the same for the north side of the highway just east of Linder? Stewart: So, that's a very good question. The set -- the lighting will only be on the south side of the highway, but for a five lane roadway -- or is it five? Five lane roadway that they are proposing or building now, that will be okay, because we have mast arms on those lights that project those lights out far enough that we can get good coverage for five lanes. Sometime in the future when they go to seven lanes that we will have to address what happens on the north side of the road. But for now lighting on the south side, which is ours, is all that we are proposing, even on the section where the City of Meridian has both sides of the roadway, we are only proposing it on the one side, because that's adequate. With the mast arms on the lights that's adequate to light the whole road. Simison: And I think that like anything ITD makes decisions based upon the current leadership of the community, not the future of leadership or the long-term needs of what a community may want. So, I think that those are future discussions for another date and time with city of Eagle leadership. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 5-A, a budget amendment in the amount of 196,185 dollars for streetlight installation for the Chinden Winco project. Bernt: Second. Meridian City Council Meeting Agenda June 9,2020— Page 14 of 318 Meridian City Council Work Session June 2,2020 Page 10 of 29 Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. And the amendment is agreed to. MOTION CARRIED: ALL AYES. B. Mayor's Office: 2020 Citizen Survey Simison: Item 5-B is the Mayor's office, the 2020 citizen survey, and I will turn this over to Dave Miles. Miles: All right. Good afternoon, Mayor and Council Members. Appreciate a little bit of your time this afternoon. This is department report for our 2020 City Meridian Citizen Survey. So, for those that may not know, we have run this --this survey for several cycles, the last being in 2017, and the first being 2014. Spread them out over three years and we are at a time where we will run this survey again with the goal of understanding really the community's perspective on the quality of services that are offered in Meridian, both from Meridian directly, so our water and sewer and other services that we offer, as well as those services provided by our service provider partners, whether it's ACHD or the school district or other agencies as well. As I have provided in our memo, we do try to track these questions consistently with prior years and of the 34 questions -- 35 questions, 32 of them are the same, if not identical from 2017. With the new questions we did add related to transportation and related to -- we asked a COVID service question as well. Wanted to get your feedback and take on the survey itself, if there is any additional points that you have in mind that you as a body think are important in asking. We do plan on rolling this survey out over the summer with reports and results coming back at the end of the summer or early fall. So, maybe I will stop there and have discussion with you all about any questions you might have. Simison: Thank you, Dave. Council, yeah, we -- this survey has been used in the past to ask residents other types of questions and I think that's really one of the main issues. We want to get your feedback and if you don't have any immediate comments right now, we can always take that at a later point in time, but Mr. Miles will be happy to take any thoughts you may have as we consider the next steps. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I just would like to make a recommendation to question number three. There was a question about quality of housing in Meridian and I would like to suggest that we also add a -- an option in that section about affordability of housing. Meridian City Council Meeting Agenda June 9,2020— Page 15 of 318 Meridian City Council Work Session June 2,2020 Page 11 of 29 Miles: Mr. Mayor, Council Woman Perreault, thank you for the suggestion. We can certainly add an option in as a line item, whether that be, you know, a line item underneath or make a tenth option asking about affordability if that's wanted. Simison: And I guess the question for Council is -- yeah. In -- sorry. I got to try to move my screen around so I can look and see what's going on. Would you prefer a one to ten or a separate question if we were to include something on housing for affordability in a different light? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I think my suggestion would probably be to ask that question separately and I -- the only reason that I tend to lean that way is I think in the past few months that we have all been on Council together we have had applicants come before us that talk about the affordability of their product that they are planning to sell in the open market ranging anywhere from I think 200, all the way up to a half a million dollars and claiming that it's affordable housing. So, I worry about just that-- the term affordable housing being a little confused by -- by the public. So, maybe a separate question with a -- maybe a stronger set of sideboards might help to get us a clearer picture as to the public's opinion on that subject. Simison: So, Councilman Cavener or anybody else, would this be -- would we want to ask them would they consider housing in Meridian as affordable or give them a range of prices to what they think housing affordability should be? We can also work with the company, because I'm sure that other communities have asked affordability housing questions and see what they would recommend. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I would be really supportive of asking those that run the survey as to what they suggest in terms of the question that yields the best or most clear response. Simison: Okay. We can definitely reach out to them on that element and see what type of recommendations they have. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a quick one. I spoke with Dave Miles earlier and I was comfortable that a lot of other things on my mind are being asked in different surveys and one thing I forgot to ask -- did we get a lot of feedback on our open space survey. Hoping that we did, so Meridian City Council Meeting Agenda June 9,2020— Page 16 of 318 Meridian City Council Work Session June 2,2020 Page 12 of 29 we don't have to re-cover that ground again. But if we didn't somehow, this might be our last shot to get feedback on that. Simison: I believe we have gotten close to 600 responses as of my last element. You know, like anything with the open space survey it's not a scientifically valid survey, but, you know, if you ask that one and, then, you ask this one, which one do you want to give more credence to. I guess that would be the question. But -- food for thought. But there has been about 600 responses the last time I heard. Miles: Mr. Mayor, to that point the --we just had an update today--this afternoon, actually, from Community Development. They have reported over 1,300 completed responses to this point. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Question about that for clarification or from you or from Dave. If I am correct, the open space survey that is being conducted by Community Development is not a scientifically validated survey, but this one here -- this -- the overall city survey is; is that correct? Simison: That is correct. We strive to get a cross-section of different parts of the community, different age groups, you know, to make sure it's in theory representative of the full community, not one sector of the community that's being asked the question. Cavener: Mr. Mayor, for follow up. Simison: Councilman Cavener. Cavener: To that point, then, I guess I would encourage Council -- if -- if there are a couple of questions that we think are really critical in the open space survey, that we want to look to also have added into this, I'm certainly supportive of that. I know you try and find that right balance of not asking too many questions, but ask the right questions, but I think Council Member Strader brings up a valid point about that data being helpful. But I think that if there are a couple of questions that we think that are in there that are really mission critical that maybe we look to incorporate that in the survey as well. Miles: Mr. Mayor? Simison: Mr. Miles. Miles: Councilman Cavener, we -- we certainly have space the way the survey is administered when it's issued by the consultants it's -- one of the versions is in writing, so we are limited to page space, but we do have page space available. It all depends on Meridian City Council Meeting Agenda June 9,2020— Page 17 of 318 Meridian City Council Work Session June 2,2020 Page 13 of 29 how long a question is as to how many questions we can actually add. So, that's my only caution. But we have space to add a couple of questions for sure. Simison: And my -- my recommendation that I gave to Dave I would give the same for the open space, is if I recall the open space is a sequence of questions to get to -- to get the information. It's not one question, it's not two questions, but many. But looking at the results of that data if there are some issues which have not been resolved or it creates the need for an additional aspect, you know, to me that's probably the approach and that was the same direction I gave Mr. Miles regarding results from the survey that was done by Public Works, is if there is unresolved issues to look at asking them, because to the point we can't ask the entire survey from -- from that standpoint. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I appreciate Councilman Cavener's suggestion and as I'm sitting here thinking about what he suggested regarding housing affordability, I wonder if it wouldn't be a good idea if this new section is going to be created that we just have a cost of living section, not just about affordable housing, but just, you know, how do you feel the cost of living is in Meridian overall. Because I know there are people moving out of the city because the cost of living has gotten too high for them and most of it is related to housing, but some of it's not, and, you know, vehicle insurance rates are -- are related to location and there are -- there are different cost of living concerns that the public is having and so we currently have the highest rents of any other city in the valley. So, curious what my fellow Council Members would think about that. If -- if we are not going to add another section for affordable housing then -- then I wouldn't worry about it. But if we are going to go ahead and do that, we might as well have some cost of living questions. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I like the recommendation of finding out what other survey questions have been asked on that topic for other cities. Like I think that makes sense and that might give us something to start with. I agree with you that it's an issue and I think it would be appropriate to have a section of our survey to take a look at that. For the open space, -- you know, I would defer to the open space I guess committee or folks who are working on that to look at the data they have so far and just let us know if-- if a follow-up question or two is needed. Certainly not to readminister the whole survey, but it's a pretty critical issue, too, so if there is one or two that we need to follow up that makes sense to me. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Meeting Agenda June 9,2020— Page 18 of 318 Meridian City Council Work Session June 2,2020 Page 14 of 29 Cavener: I guess one other ask if there is space. I believe in 2017 we asked our citizens their feedback on a clean indoor air ordinance. To me it would make sense, because there hasn't been any action necessarily taken about that, to -- if the space allows to ask our public their opinion on that again. Miles: Mr. Mayor and Councilman Cavener, we can certainly look at that in the spacing. Simison: And you know -- and I will speak to that one. I did have Dave remove that question from this survey. While we got the information to your point no action was taken, but we have seen several businesses opt to go smoke free of their own accord and the -- the question I would encourage all Council on any of these issues that we ask is -- to Councilman Cavener's point, you asked a question about housing affordability. What actions may you want to take related to housing affordability or clean air or open space? You know, it's one thing to get the information, it's another thing what you want to do with that information when you get it. So, food for thought as you consider what all -- what this looks like in the questions that we receive. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: You will like mine, because it doesn't take extra space, it's already an existing question, and looking at some of the subjects that it entails -- number 16, you know, asks to please rate the city's effort in the enforcement of the following codes and ordinances and that's done two ways. You know, one is through our code enforcement group and the other it's our police department patrol division. I asked Rich of our -- our code enforcement, you know, what are -- what are our top six issues that they deal with and it was parking violations, nuisance weeds, signs, abandoned vehicles, UDC or land use violations and, then, just general nuisance junk, trash, sidewalk obstructions, that sort of thing. He did let me know, because I told him -- this is a result -- you know, with the survey, you know, trying to match things up, make sure we are asking the right things. He said dilapidated houses, buildings are a very rare occurrence for us. He says illegal dumping and graffiti are investigated by patrol officers and it's the property owners' responsibility to abate the ensuing nuisance conditions is where code enforcement usually gets involved. He said thankfully neither is a common occurrence. And, then, what I was getting at what -- when I was doing work from home for a couple months and, of course, school wasn't going on, you know, working from your office -- your home setting and it was interesting to note -- and I have had a few people ask me during the campaign about what do you do about these noisy cars and -- and I noticed in our neighborhood, yeah, we have got some noisy cars. I can hear them go by and I can have the TV on and they are going down the street -- I was thinking we could take out removal of graffiti or dilapidated houses or buildings and put in a question about motor vehicle noise or something like that and just doing some reading on -- on sound in general, it's very interesting what particularly the European countries are doing to mitigate sound and how that impacts humans and workspace, both indoor and outdoor. So, I was thinking if there is something we could do with vehicle sounds or that sort of thing and, then, just -- I think Meridian City Council Meeting Agenda June 9,2020— Page 19 of 318 Meridian City Council Work Session June 2,2020 Page 15 of 29 that's a little more relative to what people deal with, rather than some of the things, like dilapidated houses or buildings. We are not -- we are not that community yet. Or someday maybe -- we will be old, but right now they are downtown and we are taking care of that right now, so -- Simison: So, here will be my suggestion. This list came from the Police Department, what they felt were the main issues. I will admit I doubt that we sent them back to them and asked for an update of the issues they felt were good. I would ask Mr. Nary if he's available to speak to the -- I know the car exhaust system issue is very specific. I think it's a state law in terms of -- you know, so, again, it's limited in what we can do about it. You know, is perception the -- the issue or is enforcement the issue. Mr. Nary, are you aware that -- I think this has come up, even in the last two weeks. Nary: Yeah. Mr. Mayor, Members of the Council, I mean you are correct, there is a state code regarding that. The majority of cars are going to meet -- meet the state code requirement. They may seem noisy to the average person, which I get, especially in a daytime setting where you are normally not even there, that that does seem very loud and distracting, but it's likely not going to violate anything. From an enforcement standpoint it ends up very much like the discussion we had on air compression brakes and trying to enforce that. Again, I think a lot of it is perception. We occasionally get calls regarding cars that are leaky -- older cars that may leak a little oil in the street. Again, we don't regulate that type of thing, so that's not really something code deals with. I think the illegally parking of vehicles on driveways is probably another area we have talked about with the Council a number of times over the years and that is certainly a complaint. But I -- I don't know how much enforcement we would have beyond the state code in regards to noise from vehicles, because we don't really have the capability to enforce decibel readings and decibel meters in regards to cars. So, that would be the problem in asking a question that I don't know we could do much with the information. Simison: Did I -- did I hear Mr. Hoaglun say he wants us to add something about the speedway noise from cars and -- Hoaglun: Mr. Mayor, no. We know that's an issue and there is nothing we can do about it, so -- Simison: I'm sorry. Hoaglun: Well, Mr. Mayor, it's just -- yeah, it is a difficult one to enforce, but, you know, when I'm sitting here and -- and the car goes by and I can hear it on Ustick, which is almost a quarter mile away, I can't imagine what those folks along Ustick Road, whose backyards are backed up to that are hearing and -- but it is difficult to enforce. It is a patrol action. They have to have an officer dispatch, it has to be caught, there has to be a complaint. I'm just curious as to noise -- if that is even an issue and it might not be an issue. People don't -- don't notice it or anything, it's just -- I did have a couple people mention it to me, but it was, you know, very neighborhood specific in another neighborhood to that. So, just curious about that. But I would like to see if we can at Meridian City Council Meeting Agenda June 9,2020— Page 20 of 318 Meridian City Council Work Session June 2,2020 Page 16 of 29 least update this to go with more of the -- the top issues that they are seeing to better match what the complaints are and get a sense of, okay, are we responding to those adequately, so that -- that would be something I think we definitely need to look into. Simison: And I agree we should get an updated list from the Police Department about their code specific items. I think -- and you will have to forgive my memory, but if there is a question about enforcement of moving violations in this list, I -- I don't recall, but, you know, speeding, running red lights, loud vehicles, those are all moving violations that I think would be better grouped together if we need to go into perception of that. And, Mr. Miles, do you -- do we have a question on traffic violations? Miles: Mr. Mayor, no, there is not a moving violations question currently, but we can certainly look at it, work with code enforcement and PD and have them give us any updates to the list on question 16, as well as consider whether or not and what criteria you would use for potentially as a secondary question related to moving violations. Hoaglun: Thank you, Mr. Mayor. Simison: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I would be interested to take a look at question 22 where people can rank the priority of different issues and maybe even Mr. Miles wants to comment on it. I know we did a Public Works survey that I think was pretty robust. I mean a lot of good feedback on clean energy and sustainability and support for that and we could talk about that in later meetings, but I was curious does it make sense to identify how that priority is ranked here as well or do we feel like the -- the survey results that we previously did give us a lot of direction on that? Sorry. I wasn't sure how-- like how many people actually completed that survey. Miles: Mr. Mayor, Council Woman Strader, the survey that was done in 2019 for the environmental and solid waste survey was actually administered by the same -- for instance, under the statistical process it was -- I believe -- I will get you to the actual numbers, but it was a fair amount of replies back to get a statistical set of north of 500 respondents to ensure a 95 percent confidence interval. So, in terms of how many people took it that addresses that. Reached out to the Public Works Department in the development of these questions around whether or not an environmental question was left, to the Mayor's point, sort of unanswered or unacceptable that we felt we needed to take, they felt like the survey at that time addressed and gave them enough support to move forward with the sustainable efforts that the city is making and seeking feedback and guidance from Council. One of the questions had responded north of 80 percent or at 80 percent of the people felt environmental topics were important. I think they felt comfortable at that point that that survey provided enough current information. Meridian City Council Meeting Agenda June 9,2020— Page 21 of 318 Meridian City Council Work Session June 2,2020 Page 17 of 29 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. Then, I agree, it sounds like that was a statistically significant confidence interval that that gives us enough direction going forward that I don't think we would need to add that to this survey. Simison: Council, any -- any further feedback or comments at this time? Okay. Well, thank you, Mr. Miles. Borton: Mr. Mayor? Simison: Oh, Mr. Borton. Borton: Just a comment. I -- I really appreciate this being done year over year or every three years. Some of the great value in it is not making a lot of changes to the data that we gather to see what fluctuates and the list in '22 is one example of I think a good snapshot of changes in focus from our community on issues that are of interest and important to them. Based on that we can drill down and discuss policy that might fall from it. So, I appreciate the work that continues with this every three years. Simison: And the one thing that I would note -- it is my intention to move this to an every other year survey, you know, to provide a little -- as our community grows and I think it just provides a good snapshot. I think Boise does it every year and I don't think we necessarily need that, but I think it's good for any new Council that would check in on, you know, what they heard during the election cycle and, then, follow that up with some actual information from the community on what they feel. So, that will be the intention. So, you will see this again in 2022 under the Mayor's budget at that time. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: What is the process from here on out? There are a couple more -- does Dave go back and talk to the company administering the survey and there is a few more drafts done and, then, we approve the final version and what's the timeline? Simison: Well, I -- there won't be a Council approved version from that standpoint. We will take this feedback and make modifications, especially for any new questions that are added we will share a final draft at that point in time and, then, as far as administrative timeline, Dave, you want to give an update on where you believe we are. Miles: Yeah. Mr. Mayor, Council -- Council Woman Perreault, to the Mayor's point we will make the changes and additions that I have heard this afternoon. Talking with the consultant we are trying to get this in their hands in the next few weeks and that would Meridian City Council Meeting Agenda June 9,2020— Page 22 of 318 Meridian City Council Work Session June 2,2020 Page 18 of 29 allow us to have survey results back -- a completed survey by early to mid August with a report back sometime hopefully before the end of August. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I just don't think there is much more that we could extrapolate from this report, so well done. Miles: Thank you, Mayor and Council. Appreciate the feedback and we will keep you in the loop with the changes that we add to it. C. Human Resources: Separation of Policies and Procedures Simison: Thank you, Dave. All right. Item 5-C, Human Resources Separation of Policies and Procedures. I will turn this over to Crystal with -- assisted by Bill, I believe. Nary: Mr. Mayor, Members of the Council, I told Crystal I would kind of kick this off, since I'm the one that started this. Back in 2017, Council, we did a presentation as we updated our travel policy and part of the discussion with the City Council at that time was separating out policy and procedure. Back in 2002 when the city passed the current policies and procedure manual, the attorney that created that for the law firm that was under contract at the time felt it was best to combine policies and procedures in one form. What we found over the years is that procedures changed periodically based on changes in the marketplace, changes in form, changes in process and trying to marry up procedure and, then, constantly bring that back to the Council was problematic and so what's happened is the procedures just changed as we did it and if we had a reason to update the policy, then, we brought the whole thing back. That seemed kind of unnecessary and, really, the Council's purview is policy and so what we felt was we would bring policies, show you the procedures so you know what they are doing and what they are and if there are any budgetary impacts those are all addressed in the policy. But, again, they are normally contemplated by the budget. So, it's not something that's a surprise. But that -- so that way the policies would -- would always be in front of the Council for approval. The procedures could change internally based on, again, need changes in market. And the reason it came up in the travel policy context initially was between 2007 when the initial policy was crafted and 2017 when the updated policy was crafted, the world of travel has changed tremendously. How hotels get paid for. Uber never existed in 2007. Baggage fees didn't exist in 2007. 1 mean there is so many changes to procedure and reimbursements and such. So, there was only a few of you that are still here that were there at '17 and the Mayor felt as we are moving this project along to its conclusion this year, wanted to make sure everybody else was in the loop on how did we get here, how do we begin this, because since '17 when we have had a few policy changes -- like the recent one, for example, on remote policy, we have split that into a policy and a procedure and there are two separate pieces of the same policy, but one is for the policy handbook and one is for the procedural handbook. So, that's kind of how we got here and that's Meridian City Council Meeting Agenda June 9,2020— Page 23 of 318 Meridian City Council Work Session June 2,2020 Page 19 of 29 why we are here tonight just to update you where we are and, then, Crystal can talk about where the project is and what's the progress and the completion. Ritchie: Great. Thank you, Bill. Mr. Mayor, Members of Council, as Bill mentioned, HR and Legal have been working on this effort to continue to move it forward. The director team will be reviewing these policies and procedures in June, July, and August. Once the director team has reviewed the documents and their feedback has been finalized, then, we are going to be bringing forward for your review these policies and procedures and that will happen over the course of the fall and winter. Our goal will be to complete this initiative and adopt a new policy manual by January of '21 and Bill and I stand for any questions that you may have. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Crystal and Bill, I -- I think I get the --the intent behind it from what you described, Bill, as where it started and trying to I think make it easier for us to keep focused on what is really within our purview and not the -- maybe some of the day-to-day how-- how those policies might be implemented specifically, but I think one of the questions was -- will be probably answered at a later date when we start seeing what it looks like --what are those details. It's just a -- it's a little -- we just don't know yet the spectrum of minute procedure, which is clearly an internal operation issue that doesn't need us versus procedure that really does get really close to the policy end that -- or even if we call it procedure, it's still something that the Council would want to review and approve. You can think of something substantive, like a particular benefit, maybe something that if a benefit changes for our -- for our employees one way or the other, if that falls on the procedural line it's still something that the Council would want to review and approve or not and so as I understood where this was headed, I know at some later date when we see those specifics we will be able to articulate probably better direction from the Council to say ferreting off these as procedures makes sense, but some of these procedures still might -- they might fall on the policy side, which is sort of a vague way of saying I don't -- I don't know yet if we can give any clear direction kind of until we see those specifics and understand if, you know, what Brad thinks is procedure and I think is procedure, the same as what Liz thinks or -- right? And once we see those details we probably can provide more productive direction, but I think the intent makes sense and is a good purpose. Ritchie: So, if it would be helpful we can certainly send out to you tomorrow a sample, as Bill referenced in his introduction to this, recently the Council approved the remote work policy. That particular policy was all embedded in procedure into one document that we have split out into this new template. We can send that out to you tomorrow to give you more of a contextual and visual of what you will be receiving after the director team has reviewed the proposed changes. The changes that we are about are going to be more along the lines of formatting changes, some verbiage consistency and, then, updating the information with current city practice. So, that's -- and, then, when we provide that information to you in the fall with the information to review, we are going to provide you a Meridian City Council Meeting Agenda June 9,2020— Page 24 of 318 Meridian City Council Work Session June 2,2020 Page 20 of 29 cover sheet or an overview of what the changes are that you're looking at. But we can certainly send out a sample tomorrow if that would be helpful. Borton: Thanks, Crystal. Nary: Yeah. Mr. Mayor, Members of Council, in speaking with Council President Bernt, totally understand, because it does provide you a better context of what the policy is. So, we can send that out to you. Again, many of the policies that you will see ultimately in the final product have no procedure to them, because you just can't do it. The policy prohibits certain behavior or certain actions, so there is no procedure in how to do it. So, there are very limited ones. Travel was one that has a fairly lengthy procedure, because there is reimbursements for travel, reimbursement for the transportation, reimbursement for hotel and how that all gets processed. So, that's another example of why -- there is a lot of procedure. The policy is pretty clear on how we can travel and what we do. But, yeah, we could set out a template to show you what it looks like, so that way you have a better idea, like you were saying, Councilman Borton. Simison: And, Council, this is part of the reason I want to have this conversation. As you know, I have got nine directors who have been instructed to go through and review 70 some policies that have been worked on for three years. If Council is not going to be comfortable with this direction I want to stop Legal and HR from working and I don't want to ask my directors to go and -- or your directors -- our directors to go and do that work, because that will be a significant investment of their time and resources as well to evaluate for HR and Legal to take those comments and feedback and adjust them. So, if whatever we need to do to either get Council comfortable with what's being proposed or not, that's what I would like to do before we proceed too much further as -- as a working body group to get that accomplished. Nary: And, Mr. Mayor, I was advised today there is 160 policies that we are reviewing. Ritchie: There is 78 policies -- write those down into a policy and procedure document, you're looking at, you know, 160 plus documents. Nary: Right. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I think Councilman Borton summed up pretty well about the -- definitely agree with the intent and the direction that you're trying to achieve. I would just suggest that maybe if there are some procedures that are being separated from the policies that they just talk to their Council liaison if there is any doubt or just an FYI type of thing and keep -- keep that moving forward. We definitely want to be involved with the policies, but, yeah, the details and how it's implemented -- it's kind of like the state of Idaho. The legislature passes the law, the governor signs it and, then, departments, you know, administer-- put Meridian City Council Meeting Agenda June 9,2020— Page 25 of 318 Meridian City Council Work Session June 2,2020 Page 21 of 29 in place rules. This is a little less at that level, but sometimes there are questions. Where is -- where is the line and I just recommend they talk to their Council liaison and kind of get some feedback and I would be comfortable if, you know, Council Woman Strader was asked about that and she said, no, this is fine. You know, I trust her judgment on something like that and it's been vetted that way. Simison: Council, any further comments or questions at this time? If not, we can have Crystal provide a little bit of a--and Bill a little bit of information to you all and, if necessary, we can bring this back for further conversation or if Council even would like to nominate one of your own or two of your own to work alongside to look at them in a little greater detail, so at least two of you know what is being contemplated before we get the rest of the directors fully engaged. But we will start with the e-mail from Crystal and Bill with that information. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: One quick question for Crystal. And I apologize if I missed this. How frequently do the directors review the procedures? Is there a consistent calendar that they follow for that? Ritchie: No, it's not on a consistent -- consistent calendar, it's as a process comes up for discussion or for review, if the department or HR even has a recommendation, it is vetted out at the director level ongoing throughout the year and as needed. It's not something that's calendared per se that we would look at a certain procedure each year. Procedures can operationally change as the current needs change. As, for example, we have a recruitment policy that talks about who does references and who does background checks and those types of things can evolve and change sometimes over time, sometimes more often than others, and so we want to make sure that we have a document that is available out to our employees to give guidance, that has accurate and updated information for them as they are moving forward through their work day. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I appreciated Councilman Borton's point. I think it's hard to know, right, exactly where that line is and so, agree, I don't think anybody here wants to get super bogged down in procedures that are like administerial in nature at all. I just think are there -- are there ones that are kind of on the line where either Mr. Nary or -- or someone says, yeah, this -- this is kind of a gray area. This might be something that Council would like more involvement in. Sort of hard to know what might fit that category, but I guess is there something we should watch out for maybe just some feedback on -- if you're running into things like that we can talk about it? Meridian City Council Meeting Agenda June 9,2020— Page 26 of 318 Meridian City Council Work Session June 2,2020 Page 22 of 29 Simison: Yeah. And I know this wasn't your intention, but I think the -- the -- some of the issue right there is even in that comment, what Council would like more feedback on, you know, that -- that -- that is the gray area between policy and procedure. You know, whether or not these are changed or not from policies to procedures, you know, that line between Council authority versus implementation versus where you want to weigh in, that's not always clear and sometimes it should be best defined however we can to avoid where Council just wants to weigh in. Should versus want. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: A couple points on that. The process will go through this, we will be doing so with the mindset -- Simison: Someone take a screenshot. Cavener: You lost him. You're back. Simison: That was brilliant, but we didn't hear any of it. Bernt: That's funny. Cavener: Mr. Mayor? Perhaps if Mr. Borton wants to maybe turn off his camera I have found in some other Zoom meetings that when you turn off your camera it allows your audio to at least come through and stop some of the buffering that he's experiencing. Just a thought. And he may have already left, so -- Bernt: I'm just -- I'm just kidding, Joe. Don't get mad. Hoaglun: But Councilman Borton left us hanging at the mindset and, you know, I was -- I was into it. I wanted to find out what's the mindset. Simison: Councilman Borton is the liaison to Human Resources, so I think that if-- having him have that conversation may continue to work with Legal and HR and being the attorney on the group and having his very own opinion about where that line exists is a great conversation to have. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: And he's not here right now to oppose, so I don't know if we need to make formal action of voluntelling him, but I'm definitely supportive. Meridian City Council Meeting Agenda June 9,2020— Page 27 of 318 Meridian City Council Work Session June 2,2020 Page 23 of 29 Simison: I think that we should just encourage him to work with Legal and HR and he can update the Council President as needed from his viewpoint about how we move forward, if Council could be agreeable to that. Of course you will have your own ideas -- time to look at it, but -- perfect. All right. We will make it so. Thank you, Mr. Borton. D. City Council Discussion: Council Meeting Format Simison: Mr. Bernt, shall I turn 5-D over to you or is this Mr. Nary? Bernt: Mr. Mayor, I can handle it, with the help of Mr. Nary as well. So, we are sort of reaching the end of, you know, Zoom meetings. We are starting to see the light at the end of the tunnel and wanting to get feedback from Council in regard to how much longer we have these Zoom meetings and what this looks like, you know, after we are back in Council Chambers and so I know that there are some restrictions on how many people can be in a room at the same time. I don't know the details of what that looks like, but just wanted to kick off a quick discussion. We are a little bit past 5:30, but what your thoughts are as a Council. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I'm happy to chime in. I have been putting quite a bit of thought around this and I think it's important that whatever path that we go down that that includes an option or an opportunity for any Council Member or staff to be able to continue to participate virtually in some form or another. I don't want any staff member or Council Member to feel like that they have got to, essentially, put their or their family's health in jeopardy. We all have different timetables that we are comfortable in kind of matriculating back into whatever the new world is, but I think that we should move in terms of -- if we are going to do away with Zoom at the speed of whatever Council Member is comfortable with that -- with that that laps. I think that we have learned quite a great deal during this time and I have really appreciated the length that staff has went to allow the public to testify remotely and I would hope that we continue to utilize this as a solution to allow the public to be able to testify from home, whether they have concerns about COVID or they have concerns about putting their kid to bed, they are going to -- should be able to have a way to be able to participate remotely. Those are just my thoughts. I'm -- I feel comfortable coming back into City Hall for these meetings, so if we want some folks to stay home and some folks to come in, I'm happy to volunteer for that. I also have enjoyed holding these meetings from -- from my office and so if -- if we want to continue this longer I'm also not opposed to that. Simison: Councilman Bernt, did you want to touch on the item that Councilman Cavener mentioned about the ability to continue these meetings? Bernt: Right. Yeah. We -- we -- we spoke about this as well. That was my concern as well, Councilman Cavener. We are on the same page and so -- I don't know if I'm going Meridian City Council Meeting Agenda June 9,2020— Page 28 of 318 Meridian City Council Work Session June 2,2020 Page 24 of 29 to go as far as to say I have really enjoyed these meetings on Zoom. I mean I certainly -- it's just sort of reality, but the reality is, you know, we all go on vacations and we all want to be involved and you don't want to watch YouTube videos or get up to breast, you know, the next day, you know, calling each other on the cell -- on cell phones getting up to speed and so I -- I -- I spoke with Mr. Clerk and there is absolutely one hundred percent a way to do this going forward, not only for us as staff members or, excuse me, us as Council Members, but as elected officials, but also staff and the public who would like to chime in virtually as well. So, I think that it's very -- very doable, we just need to make sure that, you know, it works well with the inner workings of Council Chambers. But Mr. Clerk is very-- he's a pro. I mean there is no one that's done abetter job than he has and Adrienne with this -- with this virtual meeting system and so that they seem to be fairly confident that we -- we can do this going forward on all levels. Simison: If I could just temper Council President's unbridled passion in the one hundred percent, it's been conveyed that we believe we can -- we can hold meetings in the room and also simultaneously hold the mobile testimony through a Zoom platform and, then, we can -- through a few items we can solve the issues that have plagued us by trying to do this previously, you know, where we -- we believe we can now take remote testimony and could have a combined meeting situation and so I guess that's really where we are is we can go fully back into the room, but we can try to do a split between the two, or we could fall under the governor's order as long as we can and just continue to meet in this version. Just looking if Council would like to try the middle road, we can move towards that direction, then, one of the questions becomes when to make the -- Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Like Councilman Cavener, I don't have any concerns about personally attending the meetings at City Hall. I think the city's done a phenomenal job of taking great care about social distancing and making sure that people are not -- that people are interacting appropriately, but I am wondering about the public and when -- the few meetings that we had in person where we had all of the chairs at six feet apart, they were not meetings where we had a lot of -- of the public that attended, but what -- I'm curious what will happen if we do have one of those meetings and if -- if we are still under the governor's orders to stay six feet apart, how do we accommodate those members of the public. Simison: My -- my belief is that we would have the chairs set up and only allow people in -- no different than if we had a meeting where we had 250 people show up, we have occupancy levels, we have got Police and Fire present, that we will use that to help enforce that. I mean that's -- whatever we set we need to abide by it, whatever that turns out to be, and we -- that's why we have overflow, that people could go into to watch. You can rotate people in and out of the room as testimony requires. I think that there is ways to accommodate it. But, yeah, there -- there will be times where not everyone can be in the room or should be in the room. Meridian City Council Meeting Agenda June 9,2020— Page 29 of 318 Meridian City Council Work Session June 2,2020 Page 25 of 29 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. You know, that -- that might work, because I know early on we were talking about the option of having people out in their car and, then, they are retrieved to be brought in. You know, stage four, if we go to the next stage, doesn't begin until June 13th. So, that-- our next meeting would be 14th, 15th, 16th --the 17th. But we may have to have -- if we -- we still -- even under stage four there is appropriate physical distancing requirement. So, you know, we have got to make sure we have that in place. You can't put everybody in overflow. You still -- it's going to take up a lot of room to have social distancing. So, I'm fine with doing this for a few more meetings to just make sure we are through the -- through this and -- and we keep people safe and, hopefully, we are into stage four or if we have to go beyond whatever and we can resume almost normal function. I think it's a great idea to have this as an option for folks to be able to come and testify in a meeting, but it -- I do look forward to the day where we can be in person and have these discussions face to face and -- as well as allowing people come into -- to -- to Zoom or whatever platform we use. But I think we are still a couple weeks away from that, unless staff can come up with a way to have people put around and outside of City Hall, if it's a big hearing, and be able to do that adequately. So, we can -- we can discuss further. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Would there be a way to communicate with members of the public who would like to attend that the priority -- priority will be given to individuals who are planning on testifying to be in the --the room with us and anyone who is there to watch, to just observe perhaps that we can encourage them to do it via video or on Zoom? Is there a way for us to do that? Simison: I think we could try, but we have no way to enforce that. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: Yeah. Mr. Mayor, Members of the Council, so what we are operating under right now is the governor's directive that has suspended the open meeting law requirement that requires that we have open access into the room. That order is actually going to expire on June 11th. I anticipate the governor extending it, because it's related to his emergency order from back in March that is tied up in funding and other issues of the state. So, I anticipate that being continued. Again, it only allows us to do it. It doesn't require us to do it. But you hit on the right note there, Council Member Perreault, is I don't know how to -- if -- if -- without that order in place I'm not sure how I can limit people Meridian City Council Meeting Agenda June 9,2020— Page 30 of 318 Meridian City Council Work Session June 2,2020 Page 26 of 29 coming in the room, other than by size, and so can we limit people in the building? If the -- social distancing has always been a recommendation, not a mandatory requirement, so I'm not sure yet how we limit access. Again, we are providing a lot of other access, but I'm not sure how we limit access with -- with that -- if that provision of the law is reinstated by the governor we will have to work through that to figure out how to create a safe environment, but also allow people to participate. Johnson: Mr. Mayor? This is Chris. Simison: Chris. Johnson: Mr. Mayor, Council Woman Perreault, one thing we attempted to do before we moved to Zoom was put start times for agenda topics on the agenda. They will not start before time, so that we could limit people in the room. So, if that was the direction of Council and the Mayor we could do that as we try transition back in. Just wanted to state that. Thank you. Perreault: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Yeah. I think the format has been great and I -- I love that we are giving the public an additional way to access their local government. I think that's great. I, you know, kind of-- kind of following where I think Councilman Hoaglun is going, which is -- it doesn't feel like we are quite ready. I would love to have a solid plan for how people could attend in person and get the word out and how that's going to be implemented and, then, you know, make sure we are really moving into stage four and that this kind of fits with what the governor is doing and I'm a little hesitant to go totally back in person if we may be changing directions in a couple weeks anyway. We have opened up a lot and I think we will want to see what happens to the numbers. Rather than have everyone change how they are attending now, I would rather wait a little bit, maybe a few weeks, and -- and, then, evaluate again. But, meanwhile, prepare a plan for how we would do it in person. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mr. Mayor and Council, forgive me, I always thought that maybe at a Council meeting we had talked about doing this virtual meeting through June. Did I -- did I mishear or am I misunderstanding? Because I guess to me I have been looking at this as July moving forward, not necessarily next week. Meridian City Council Meeting Agenda June 9,2020— Page 31 of 318 Meridian City Council Work Session June 2,2020 Page 27 of 29 Simison: All I know is that we have been operating as long as the governor's order has been in effective. That's as far as we could go. So, we can do next week if we choose in this way, but after that -- and let's say it changes, then, we don't have an option under state code to not hold it in person. Cavener: Okay. Mr. Mayor? Simison: Have everyone in the room. Cavener: Yeah. Simison: Mr. Nary -- or Mr. Cavener. Cavener: Thank you, Mr. Mayor. Well, then, I think this is good that we have got the conversation going, but it doesn't sound like we need to make a decision necessarily tonight. We know that we eventually will move back to being in the building in some form or another, but in terms of setting a date specific, is that something that we can wait to determine after we hear whatever future action is going to be taken by the governor? Okay. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I think that's a good course of action. We need to know what the next step is and see what happens and see what the level of comfort is with -- among the community members. I know for our house of worship that they are talking about going back in a couple weeks and there is still a hesitancy, so I think it's -- we will know it when the time is right I'm afraid. It's not something we can set arbitrarily, but there has got to be a confidence level in the public that -- that will work and I think we can just do this -- maybe, Councilman Bernt, we -- it should be a topic every week or, you know, what does it look like for next week, you know, are -- when are we ready? What's the feeling? And just check the temperature each week and we will -- we will probably finally we go, yep, it's time next -- next week, so -- but it wouldn't hurt to -- for our city clerk and others to kind of be prepared and have, you know, contingencies and like you mentioned, having these won't start before time frames, because if this is still going to be an option, then, let's -- let's continue giving some certainty that way as well. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: One of those side benefits -- if we have got members of the public who are -- you know, there is long-term greater accessibility for our public to participate, we have always been focused on trying to capture that. If that's part of it, we would -- accordingly -- that's important. Meridian City Council Meeting Agenda June 9,2020— Page 32 of 318 Meridian City Council Work Session June 2,2020 Page 28 of 29 Simison: Again I think we just heard some brilliant remarks by Councilman Borton, but he was the only one that heard them. Borton: Did you hear that? Simison: No. Borton: Nothing works over here. Cavener: That's better. Bernt: We can hear you now. Hoaglun: I heard that. Borton: I apologize. Simison: Okay. Well, we will leave this in the hands of your Council President to help determine how and when we move forward, assuming we have that flexibility from the governor at least, to re-engage in the conversation with you all, whether it's in this format or another format per se. Item 6: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Simison: Okay. With that we are at the -- nearing the end of our agenda. Do I have any motions? Bernt: Mr. Mayor, do we -- do we want to maybe close or adjourn the meeting and maybe move the Executive Session after the 6:00 o'clock meeting so we have more time? Simison: I don't know if our -- I know our person is waiting for us. We could go in and see and if we need to come back afterwards, if they are available, we can do that. Bernt: Okay. Simison: Our 6:00 o'clock meeting is very quick, to my knowledge, but I can't -- I can't speak for how much you all want to talk on those items, so I don't know, but -- Bernt- I guess we can go into Executive Session and see how it goes and if you have to, you know, have another one after the 6:00 o'clock meeting we can do that. Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we move to Executive Session per Idaho Code 74-026(d). Meridian City Council Meeting Agenda June 9,2020— Page 33 of 318 Meridian City Council Work Session June 2,2020 Page 29 of 29 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second the motion. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, clerk will call the role. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Thank you. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:48 p.m. to 6:03 p.m.) Simison: Council, do I have a motion? Mr. Bernt, you need to unmute yourself. Bernt: Sorry about that. I move that we come out of Execution Session. Hoaglun: Second. Simison: I have a motion and a second to come out of Executive Session. Any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALL AYES. Bernt: Mr. Mayor, I move that we adjourn the meeting. Hoaglun: Second. Simison: I have a motion and a second -- a motion and a second to adjourn our first meeting. Any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:03 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 9 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 9,2020— Page 34 of 318 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of May 19, 2020 City Council Work Session ATTACHMENTS: -A All loa Meeting Minutes Minutes 5/26/2020 Meridian City Council Meeting Agenda June 2,2020— Page 4 of 263 Meridian City Council Work Session May 19,2020 Page 23 of 23 Simison: Oh, yes. Sorry. Can I have a motion to adjourn? Hoaglun: Mr. Mayor, I move we adjourn our work session meeting. Borton: Second. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 2 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 2,2020— Page 27 of 263 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of May 19, 2020 City Council Regular Meeting ATTACHMENTS: loa Meeting Minutes Minutes 5/26/2020 Meridian City Council Meeting Agenda June 2,2020— Page 28 of 263 Meridian City Council May 19,2020 Page 54 of 54 Perreault: Treg continually -- or Council -- Council President Bernt continually reminds me that it is a Seat 5's job to make these motions on the ordinance, so I will gladly carry the torch. I kind of miss him actually giving me the eyeball when -- when it's time. So, I move that we approve Ordinance 20-1880 with the suspension of rules. Hoaglun: Second. Simison: I have a motion and a second to approve for Ordinance No. 20-1880 with the suspension of the rules. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion passes. Thank you very much. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Future Meeting Topics Simison: Is there any item under nine for future meeting topics? If not, I will entertain a motion. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adjourn. Cavener: Second. Borton: Second. Simison: I have a motion and a second to adjourn. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Thank you, everybody, for a great evening of public involvement and participation. MEETING ADJOURNED AT 9:30 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 2 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 2,2020— Page 82 of 263 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of May 26, 2020 City Council Regular Meeting ATTACHMENTS: a Meeting Minutes Minutes 5/28/2020 Meridian City Council Meeting Agenda June 2,2020— Page 83 of 263 Meridian City Council May 26,2020 Page 48 of 48 Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Mr. Mayor -- Horton: Second. Simison: I have a motion and a second to adjourn the meeting. Is there discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay? The ayes have it. We are adjourned. Have a good evening, everyone. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 8:29 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 2 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 2,2020— Page 131 of 263 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Findings of Fact, Conclusions of Law for Andorra Senior Living (H-2019-0127) by Sawtooth Development Group, LLC, Located at 715 & 955 S. Wells St. and 971 E. Wells Circle A ATTACHMENTS: Description OL JPloa Findings Findings/Orders 5/29/2020 Exhibit A Exhibit 5/29/2020 Meridian City Council Meeting Agenda June 2,2020— Page 132 of 263 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-, AND DECISION& ORDER In the Matter of the Request for Annexation of 16.99 Acres of Land with the TN-R Zoning District and Vacation of Public Right-of-Way to Develop the Property with a Senior Living Community,by Sawtooth Development Group,LLC. Case No(s). H-2019-0127 For the City Council Hearing Date of: May 19,2020 (Findings on June 2,2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of May 19,2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of May 19,2020,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of May 19,2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of May 19,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified as Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian, which was adopted December 17,2019,Resolution No. 19-2179 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Andorra Senior Living H-2019-0127) - 1 - Meridian City Council Meeting Agenda June 2,2020— Page 133 of 263 7. That this approval is subject to the Development Agreement Provisions all in the attached Staff Report for the hearing date of May 19,2020,incorporated by reference. The DA provisions are concluded to be reasonable and the applicant shall meet such requirements upon annexation and development of the subject property. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation and Vacation is hereby approved per the provisions in the Staff Report for the hearing date of May 19,2020,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of May 19,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Andorra Senior Living H-2019-0127) -2- Meridian City Council Meeting Agenda June 2,2020— Page 134 of 263 By action of the City Council at its regular meeting held on the 2nd day of June 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED ----- (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 6-2-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR(Andorra Senior Living H-2019-0127) -3 - Meridian City Council Meeting Agenda June 2,2020— Page 135 of 263 EXHIBIT A STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING April 7,2020 Legend DATE: ff TO: Mayor&City Council I mo ' Lace or FROM: Bill Parsons, Current Planning - Supervisor k f r� 208-884-5533 , Bruce Freckleton,Development Services Manager 208-887-2211 --- ~ SUBJECT: H-2019-0127 Andorra Senior Living LOCATION: Southwest corner of E. Magic View Dr. ' and S. Wells St. at 715 & 955 S. Wells # St. and 971 E. Wells Circle, in the SE 1/4 of Section 17,Township 3N.,Range ---- 1 E. I. PROJECT DESCRIPTION NOTE:After the Commission hearing, the applicant provided an update to the concept plan and supplemental information (ROW legal description and utility drawings) in accord with the Commission's recommendation. The staff report is updated in a strike-through and underline format to reflect the recommended changes and incorporates the revised documents. Annexation and zoning of 16.99 acres of land with the TN-R zoning district with a conceptual development plan for a senior living community consisting of 76 single family style dwelling units and a 3-story apartment building with 88 dwelling units AND vacate existing un-named ACHD right- of-way(ROW) (0.45 of an acre)between the 715 and 955 S. Wells St.properties and partial vacation of E. Wells Circle ROW(2,863 sq. ft.) for the extension of this roadway to the west boundary of the rp oject. — Page 1 Meridian City Council Meeting Agenda June 2,2020- Page 136 of 263 II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 16.99 Future Land Use Designation(s) MU-N and MDR Existing Land Use Single-family residential/vacant land Proposed Land Use(s) Senior housing(MF) Current Zoning RUT and RI in Ada County Proposed Zoning TN-R Phasing plan(#of phases) 2 Number of Residential Units(type 164 units(88 in 3-story apartment building and 76 single and of units) duplex style multi-family units) Density Gross density is 9.65 dwelling units to the acre Open Space(acres,total[%]/ Open space is required for the multi-family development per buffer/qualified) the standards in UDC 11-3G-3 and 11-4-3-27—a total of 4.05 345 acres is proposed on the submitte revised concept plan in excess of UDC requirements. Amenities Clubhouse,fitness center,restaurant,open grassy areas(50'x 100'),community gardens,pool,spa, salon,walking trails, sport courts(bocce ball/pickle ball/putting greens),water features and fire pits. Physical Features(waterways, Five Mile Creek bisects the property and is contained within a hazards,flood plain,hillside) 60-foot easement Neighborhood meeting date;#of Three(3)neighborhood meetings were held on various dates attendees: for this project—(33 attendees among the various meetings) History(previous approvals) NA Public Testimony Woodbridge Homeowners Association and 7 others submitted written testimony in support of the proposed project. Page 2 Meridian City Council Meeting Agenda June 2,2020— Page 137 of 263 Description Details Page Ada County Highway District • Staff report Yes,received after the Commission hearing. (yes/no) • Requires ACHD No Commission Action es/no Fire Service • Distance to Fire This fire station is approximately 1.9 miles from the project.If approved,the Station Fire Department can meet the response time goals. • Fire Response This development is 5:00 minutes(under ideal conditions)from the nearest fire Time station—Fire Station 1. • Resource This development is closest to Fire Station#1.Current reliability is 65%from Reliability this station and does not meet the targeted goal of 80%or greater. • Risk This proposed commercial development has a risk factor of 4,in which current Identification resources would not be adequate to supply service to this propose project.Risk factors include firefighting in multi-story buildings and a large gathering of people in a single location. This entails a greater risk for the occupants as well as first responders.Fire,life safety systems and occupant training are critical for this development.Other hazards may be found once the development is completed. • Accessibility This project does not meet all required access,road widths and turnarounds. The shared drives shall have an address sign at each entrance and the roadways shall be maintained 365 days a year for fire,EMS and police responses.The end of the common drives shall be signed"No Parking Fire Lane"per appendix D of the 2015 IFC.The driveway on the southwest corner of the break between phase 1 and 2 is over 150' long.It needs to be shortened,go all the way around the building,or have a turnaround at the end of it. • Special/resource This proposed project will require an aerial device.The closest truck company needs is 5 minutes travel time(under ideal conditions)to the proposed development, and therefore the Fire Department can meet this need in the required timeframe if a truck company is required.This fire station is approximately 1.9 miles from the project. In the event of a hazmat event,there will need to be mutual aid required for the development. In the event of a structure fire an additional truck company will be required.This will require additional time delays as a second truck company is not available in the city. • Water Supply Water supply for this proposed development requires 2500 gallons per minute for two hours. (Approximate—see appendix B of the 2015 International Fire Code)The fire flow requirements may be less if the building is fully sprinklered. • Other Resources See other FD comments in exhibit VIII below. Police Service • Distance to Police 3 miles Station • Police Response The proposed Andorra Senior Living Complex development application is Time approximately 1.5 miles from the Meridian Police Department.The expected response time to this area in an emergency is about 5 minutes. The average response time in the City of Meridian is just under 4 minutes. Page 3 Meridian City Council Meeting Agenda June 2,2020— Page 138 of 263 • Calls for Service Between 2/1/2019- 1/31/2020,the Meridian Police Department responded to 1,800 calls for service within a mile of the proposed development. See attached documents for details. Between 2/1/2019- 1/31/2020,the Meridian Police Department responded to 144 crashes within a mile of the proposed development. See attached documents for details. • Accessibility No issues with the proposed access • Specialty/resource No additional resources are needed at this time;the PD already services the needs area Wastewater • Distance to Sewer 0 feet Services • Sewer Shed Five Mile Trunkshed • Estimated Project See application Sewer ERU's • WRRF Declining 13.88 Balance • Project Consistent Yes with WW Master Plan/Facility Plan • Impacts/Concerns Conceptual engineering has not been provided with this application,and therefore the adequacy of sewer service has not been evaluated at this time. Infrastructure modeling must be completed prior to the approval of this application. Water • Distance to Water 0 feet Services • Pressure Zone 4 • Estimated Project See application Water ERU's • Water Quality None Concerns • Project Consistent Yes with Water Master Plan • Impacts/Concerns Conceptual engineering has not been provided with this application,and therefore the adequacy of water service has not been evaluated at this time. Infrastructure modeling must be completed prior to the approval of this application. Page 4 Meridian City Council Meeting Agenda June 2,2020— Page 139 of 263 1 1 1 too I�F�iA I LI All FRAIaKLI14;ISO N. NIN1111■■■■ 4 u - INr r - ,Y r .:'LU LU IN :uu 84 + 84 1 1 1 1 1 11 1 II 1 II ■I ■� 1• I �I n 111�■I� ' � ' Y■ii�•i�li�� III •. ni����� ■II■ rollI■ ■■■■ 1�IIIIII■■■ Room ' I■I■■ 111 " `� ■I■ ■■■■II IIIIII , ■■■■■■■■■■■ � ■■■■■■■■■■■ ■■■■ ■■� r:i,:' ■ ■■ ■■� 'IIIIII nl■. ■il ■u■■ II IIIIII �� I err■•■ pro a.ea: �r;l_ II IIIIII NN Incm-_Gceee MEN— • Craig Taylor 4623 W. 2000 S. Rexburg, ID 83440 Bonnie Robinson 6720 E. Emerald St. Boise, ID 83704 B. Applicant: Sawtooth Development Group, LLC 491 N. Main St., Suite 201 Ketchum, ID 83340 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 2/14/2020 3/20/2020 Radius notification mailed to properties within 300 feet 2/11/2020 3/18/2020 Public hearing notice sign posted 2/24/2020 3/25/2020 on site Nextdoor posting 2/11/2020 3/18/2020 V. STAFF ANALYSIS A. ANNEXATION&ZONING The Applicant requests annexation and zoning of 16.99 acres of land with TN-R zoning district consistent with the MU-N(Mixed Use—Neighborhood) and MDR(Medium-density Residential) Future Land Use Map (FLUM)designations in the Comprehensive Plan. A conceptual site plan and building elevations were submitted for the development showing how the property is planned to develop, included in Section VII. Proposed Use: The Applicant proposes to develop the site with an age restricted(55+)multi-family residential development. Independent living units (76 units)are proposed on the west and north side of the site [i.e. multi- family(single family detach and duplex style single-level units on one parcel)] and a 3-story apartment building is proposed in the southeast corner of the site consisting of 88 units. Several commercial components will be integrated with the apartment building, including but not limited to a spa, salon and a restaurant for residents and the public during events. The Allowed Uses Table in UDC Table 11-2D-2 for the TN-R zoning district lists multi-family developments as a principally permitted use subject to the specific use standards listed in UDC 11-4-3-27. Compliance with the dimensional standards listed in UDC Table 11-2D-6 for the TN- R district is required,including but not limited to the maximum building height of 40 feet. Page 6 Meridian City Council Meeting Agenda June 2,2020— Page 141 of 263 Comprehensive Plan(https://www.meridiancity.org/compplan): This property is designated MU-N(Mixed Use—Neighborhood)(approximately 8 acres) and MDR(approximately 9 acres) on the Future Land Use Map. The purpose of MU-N designation is to assign areas where neighborhood-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to avoid predominantly single-use developments by incorporating a variety of uses. Land uses in these areas should be primarily residential with supporting non-residential services.Non-residential uses in these areas tend to be smaller scale and provide goods or services that people typically do not travel far for (approximately one mile)and need regularly. Employment opportunities for those living in the neighborhood are encouraged. Connectivity and access between the non-residential and residential land uses is particularly critical in MU-N areas. Tree-lined,narrow streets are encouraged. Developments are also encouraged to be designed according to the conceptual MU- N plan depicted in Figure 3B. The proposed development meets many of the goals of Mixed-use Neighborhood designation. The MDR designation allows for a mix of dwelling types including townhouses, condominiums, and apartments. Residential gross densities should range from eight to twelve dwelling units per acre. These areas are relatively compact within the context of larger neighborhoods and are typically located around or near mixed use commercial or employment areas to provide convenient access to services and jobs for residents. Developments need to incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping and a project identity. The proposed land uses and residential densities are consistent with those desired in MU-N and MDR designated areas. Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics): 2.01.01M-"Support active-adult or independent senior living development." The proposed development will provide housing options for seniors in close proximity to office, medical and commercial uses developed in the area. 3.02.00—"Maintain, improve, and expand the City's infrastructure to meet existing and growing demands in a timely, orderly, and logical manner." The proposed development is contiguous to the City and urban services can be provided to this development. The applicant will be responsible for the extension of the services to serve the proposed development. 6.01.01H-"Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system." Pedestrian internal walkways are proposed throughout the development.A segment of the City's multi-use pathway is also proposed to be extended with the development. 4.05.02C—"Encourage the incorporation of creek corridors as amenities in development design." The submitted concept plan incorporates the creek corridor into the design of the project. 2.02.01 —"Plan for safe,attractive and well maintained neighborhoods that have ample open space and generous amenities that provide varied lifestyle choices." The concept plan as designed depicts 26.6%22.907 common open space. Open space is linked throughout the development with inter-connected walking paths for residents of the community to enjoy. Page 7 Meridian City Council Meeting Agenda June 2,2020— Page 142 of 263 3.02.01 G—"Establish and maintain levels of service for public facilities and services, including water, sewer,police,transportation, schools,fire and parks." The applicant is proposing to development the site with a senior housing project. Public Works has allocated resources to serve the development, but additional modeling is required. Both Police and Fire have provided comments on the application and they have no major concerns with the proposed development. With the development of the site, a pathway segment will be extended to enhance the City pathway network and the southern stub street(E. Wells Circle) will be extended to the west for future connectivity for the area. The proposed demographics of the development should have limited impact on the area schools. Stafffinds that the proposed development should have a minimal impact on the current LOS for public facilities. In reviewing development applications,the following items will be considered in MU-N areas,per the Comprehensive Plan: ➢ "All developments should have a mix land uses." The proposed development contains a mix of uses as required(i.e.personal service, restaurant and residential). ➢ "Residential uses should comprise a minimum of 40%of the development area at densities ranging from 6 to 12 units/acre." The residential uses comprise more than 40%of the development area for a combined gross density of 9.65 units per acre. ➢ "Non-residential buildings should be proportional to and blend in with adjacent residential buildings." The proposed 3-story apartment building and the single family dwelling units have similar design elements and construction materials for an integrated development.Adequate transition is also being provide along the west boundary between the proposed development and the existing residential developments in the form of single story units. The restaurant is also integrated into the design of the apartment building to provide vertical relieffrom the single family units that are proposed to the north. ➢ "Unless a structure contains a mix of both residential and office, or residential and commercial land uses, a maximum building size should be limited to a 20,000 square-foot building footprint." The largest building proposed on the site is the 3-story apartment building which has a building footprint of 30,000 square feet. The commercial component incorporates a spa, salon and an attached 6,000 sq.ft. restaurant. Staff finds that the proposed structure provides a mix of commercial and residential uses to support the required increase in the building footprint. )0- "Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks,plazas, outdoor gathering areas,open space, libraries, and schools that comprise a minimum of 10% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement." The proposed development has multiple gathering spaces (26.60162J.8150,4 that may comply with this requirement. ➢ Where the development proposes public and quasi-public uses to support the development above the minimum 5%,the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint." The applicant is extending a portion of the pathway through the development for public benefit and providing open space in excess of UDC standards. Therefore, staff supports the increase in the building footprint as proposed by the applicant. Page 8 Meridian City Council Meeting Agenda June 2,2020— Page 143 of 263 Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the TN-R zoning district and proposed development is generally consistent with the MU-N and MDR FLUM designation for this site. The proposed annexation area is contiguous to City annexed property and is within the Area of City Impact Boundary. A legal description and exhibit map for the annexation area is included in Section VII.A. The City may require a development agreement(DA)in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. Existing Structures/Site Improvements: There are several existing structures on this site that are required to be removed prior to development of the each subsequent phase. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2D-6 for the TN-R district. Access(UDC 11-3A-3): Access to this development is proposed from the adjacent local streets (S.Wells St. and E.Wells Circle)in accord with UDC 11-3A-3. For internal connectivity,the applicant is proposing gated private streets and drive aisles. Further, some of the units are proposed to take access from common driveways. The private street standards strictly prohibit common driveways from private streets unless approved through alternative compliance. All private streets within the proposed development should comply with the standards set forth on UDC 11-3F-4; common driveways shall comply with the standards listed in UDC 11-6C-3D. The private street application and any subsequent alternative compliance application to these standards should be submitted concurrently with the Certificate of Zoning Compliance application. Pathways(UDC I1-3A-8): There is an existing 10-foot multi-use pathway stubbed at the west boundary constructed with the adjacent Woodbridge Subdivision. The applicant is proposing to extend this segment of the pathway along a portion of the west boundary; turning east and paralleling the north boundary of the Five Mile Creek. Prior to occupancy of the first structure,the applicant should submit and obtain approval of a pedestrian pathway easement from City Council. Further,the applicant should coordinate with the applicable irrigation district and conform to any requirements of the district. The Parks Department is requiring the applicant extend a sidewalk in the northwest corner for interconnectivity. Sidewalks(UDC 11-3A-17): The TN-R dimensional standards requires 5-foot wide detached sidewalks to be constructed along all roadways. The submitted concept plan depicts detached sidewalks adjacent to all local and private streets, except for the north/south segment of private street along the west boundary of the 3-story apartment building. This area has an attached sidewalk on the east side of the road and open/covered parking on the west side. Parkways (UDC 11-2 11-3A-1 7): Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A- 17E. In addition,the TN-R dimensional standards requires the parkways to be a minimum of 8 feet in width. Page 9 Meridian City Council Meeting Agenda June 2,2020— Page 144 of 263 Landscaping and Qualified Open Space& Site Amenities(UDC 11-3B 11-3G): Because the proposed project is over 5 acres in size, the applicant is required to comply the qualified open space and site amenity standards listed in UDC 11-3G-3 and the open space and amenity standards listed in UDC 11-4-3-27 for multi-family developments (see analysis below). Fencing(UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. Because this is annexation, fencing details have not been provided with the application. With the submittal of the CZC application,the applicant should provide details of the fencing proposed for the development to ensure it complies with UDC standards. Existing Easements: There is an existing 10-foot wide public,utility, drainage and irrigation(PUDI) easements that run along the interior and exterior boundary of the three platted lots created with the Magic View Amended plat and an existing City of Meridian sewer easement along a portion of the west boundary and parallels the north boundary of 971 Wells Circle property, also located in the un- named ROW being vacated. The concept plan submitted with the application depicts structures that encroach in the PUDI easement areas. Further,with vacating the un-named ACHD right-of- way(ROW),the applicant will have to prepare the necessary easement documents to create a new sewer easement once the ROW is vacated,per Public Works specifications. Prior to the issuance of a CZC application,the applicant should vacate the 10-foot wide PUDI easements and establish a new easement for the existing sewer line located with the un-named ACHD ROW. The portion of the sewer easement along the west boundary could impact the design of the proposed development. Per Public Works standards, sewer easements located outside of the public ROW are typically improved with a 14-foot wide all weather surface to support maintenance equipment. The final design for this area has not been coordinated with Public Works to determine their access needs. The appheant should eeer-dina4e with the Publie Works prior to the City Geaneil to easiffe this afea ea*be used by fesideffts er-r-eleeated as PaA of pr-ejeet approval. The revised concept plan has oriented the units away from the easement which does not impede Public Works access to maintain the existing sewer main. Waterways(UDC 11-31A_-6): The Five Mile crosses the southwest corner of this site and is proposed to remain open as an amenity for the development in accord with the standards listed in UDC 11-3A-6. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. See Section VIII.B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-I5): An underground pressurized irrigation(PI) system is required to be provided for each lot within the development as set forth as set forth in UDC 11-3A-15. If a PI pump station is required on the developed property, such station shall be on a lot solely dedicated to that pump station and shall be owned by the entity that owns and maintains the PI system as set forth in UDC 11-3B-6E. Storm Drainage(UDC 11-3A-18 : An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted for the proposed structures on the site as shown in Section VII.F. Page 10 Meridian City Council Meeting Agenda June 2,2020— Page 145 of 263 All structures are required to comply with the design standards listed in the Architectural Standards Manual. Submittal and approval of a Certificate of Zoning Compliance and Design Review applications are required prior to submittal of building permit application(s). Right-of-Way Vacation The applicant is proposing to vacate un-named ACHD right-of-way(ROW) created with Instrument#8122009. This roadway is not needed to provide access for the development. Therefore, staff is supportive of vacating the ROW. However-,per-City Code,the City r,,, nei ^ In addition to vacating the un-named ROW,there is an existing cul-de-sac along the south boundary(E. Wells Circle).As part of this development, staff is requiring the extension of the roadway to the west boundary. The extension of the roadway as requested by staff,requires the applicant may be t:espensible to vacate a portion of the Wells Circle ROW and dedicate additional ROW. With the extension of the ROW there is the petentia that AC14D will r-e"ir-es the appheant to teizmina4e the read",with a temper-ary ttimar-etind tmtil ;t; ex4en oa f,-the-t the west thfough the adjaeent subdivision. The revised concept plan depicts the extension of the roadway and incorporates a temporary turnaround as approved by ACHD. The applicant has also provided the necessary legal description and exhibit map to vacate the additional ROW. This m impaet the design of the plan, speeifieally the loss of units i the landseaping. Staff has een*ymaieated with AC14D staff and they have indieated tha4 they deft4 stippeft the desip as shev.,, by the ^ plieaf*. The applicant should design the project to comply with all ACHD requirements. , the appliea-at should provide a legal deser-iption and exhibit of the peAien of ROW being va prior-to the City Getineil hearing. Per City Code,the City Council is only a recommending body on the vacation request,final approval is subject to ACHD approval. MULTI-FAMILY DEVELOPMENT(COMPLIANCE WITH THESE STANDARDS WILL OCCUR AT THE CZC REVIEw.THIS ANALYSIS IS FOR INFORMATIVE PURPOSES ONLY.) Specific Use Standards(UDC 11-4-3): The proposed use is subject to the following standards: (Staffs analysis/comments in italic text) 11-4-3-27: MULTI-FAMILY DEVELOPMENT: Multi-family developments with multiple properties shall be considered as one property for the purpose of implementing the standards set forth in this section. A. Purpose: 1. To create multi-family housing that is safe and convenient and that enhances the quality of life of its residents. 2. To create quality buildings and designs for multi-family development that enhance the visual character of the community. 3. To create building and site design in multi-family development that is sensitive to and well integrated with the surrounding neighborhood. 4. To create open space areas that contribute to the aesthetics of the community,provide an attractive setting for buildings, and provide safe,interesting outdoor spaces for residents. B. Site Design: Page 11 — Meridian City Council Meeting Agenda June 2,2020— Page 146 of 263 1. Buildings shall provide a minimum setback of ten feet(10')unless a greater setback is otherwise required by this title and/or title 10 of this Code. Building setbacks shall take into account windows, entrances,porches and patios,and how they impact adjacent properties. The applicant must comply with this standard. 2. All on-site service areas, outdoor storage areas,waste storage, disposal facilities, and transformer and utility vaults shall be located in an area not visible from a public street, or shall be fully screened from view from a public street. The site plan depicts screened trash enclosures; all proposed transformer/utility vaults and other service areas shall comply with this requirement. 3. A minimum of eighty(80)square feet of private,usable open space shall be provided for each unit. This requirement can be satisfied through porches,patios,decks,and/or enclosed yards. Landscaping, entryway and other access ways shall not count toward this requirement. In circumstances where strict adherence to such standard would create inconsistency with the purpose statements of this section,the Director may consider an alternative design proposal through the alternative compliance provisions as set forth in section 11-5B-5 of this title. The elevations submitted this application depicts private patios and balconies.However,floor plans have not been submitted to determine if this requirement has been satisfied. With the CZC submittal, the applicant should demonstrate compliance with this requirement or seek alternative compliance if alternative designs are proposed for the project. 4. For the purposes of this section,vehicular circulation areas,parking areas, and private usable open space shall not be considered common open space. These areas should not be included in the open space calculations submitted with the CZC application. 5. No recreational vehicles, snowmobiles,boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate,designated and screened area. The submitted concept plan does not depict any outdoor storage for recreational vehicles. 6. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to All Districts", of this title. 7. Developments with twenty(20)units or more shall provide the following: a. A property management office. b. A maintenance storage area. c. A central mailbox location, including provisions for parcel mail,that provide safe pedestrian and/or vehicular access. d. A directory and map of the development at an entrance or convenient location for those entering the development. (Ord. 18-1773,4-24-2018) This development consists of 164 units so these standards do apply. The site plan submitted with the CZC application shall include the items noted above. C. Common Open Space Design Requirements: 1. A minimum area of outdoor common open space shall be provided as follows: a. One hundred fifty(150) square feet for each unit containing five hundred(500) or less square feet of living area. Page 12 Meridian City Council Meeting Agenda June 2,2020— Page 147 of 263 b. Two hundred fifty(250) square feet for each unit containing more than five hundred (500) square feet and up to one thousand two hundred(1,200) square feet of living area. c. Three hundred fifty(350) square feet for each unit containing more than one thousand two hundred(1,200) square feet of living area. At this time, the square footage of each unit is unknown as this information was not provided with the application. Compliance with this standards will occur during review of the CZC application.As noted above the applicant is proposing approximately 26.6 2-24 percent open space for the site in excess of UDC requirements. As noted below an opens space exhibit must accompany the CZC submittal that demonstrates compliance with this requirement. 2. Common open space shall be not less than four hundred(400) square feet in area, and shall have a minimum length and width dimension of twenty feet(20'). The applicant should provide an open space exhibit with the CZC application demonstrating compliance with the requirement. 3. In phased developments, common open space shall be provided in each phase of the development consistent with the requirements for the size and number of dwelling units. The project is proposed to be developed in two (2)phases as shown on the submitted concept plan. The first phase will commence with the north half of the development and the second phase is completed with the southern half of the project including the three- stoty structure. 4. Unless otherwise approved through the conditional use process,common open space areas shall not be adjacent to collector or arterial streets unless separated from the street by a berm or constructed barrier at least four feet(4)in height,with breaks in the berm or barrier to allow for pedestrian access. (Ord. 09-1394, 3-3-2009, ef£retroactive to 2-4- 2009)NA. The subject property does not front on any collector roadways. D. Site Development Amenities: 1. All multi-family developments shall provide for quality of life, open space and recreation amenities to meet the particular needs of the residents as follows: a. Quality of life: (1) Clubhouse. (2) Fitness facilities. (3) Enclosed bike storage. (4) Public art such as a statue. b. Open space: (1) Open grassy area of at least fifty by one hundred feet(50 x 100')in size. (2) Community garden. (3) Ponds or water features. (4) Plaza. c. Recreation: (1) Pool. Page 13 Meridian City Council Meeting Agenda June 2,2020— Page 148 of 263 (2) Walking trails. (3) Children's play structures. (4) Sports courts. 2. The number of amenities shall depend on the size of multi-family development as follows: a. For multi-family developments with less than twenty(20)units,two(2)amenities shall be provided from two(2)separate categories. b. For multi-family development between twenty(20) and seventy five (75)units,three (3)amenities shall be provided,with one from each category. c. For multi-family development with seventy five(75)units or more, four(4) amenities shall be provided,with at least one from each category. d. For multi-family developments with more than one hundred(100)units,the decision making body shall require additional amenities commensurate to the size of the proposed development. 3. The decision making body shall be authorized to consider other improvements in addition to those provided under this subsection D,provided that these improvements provide a similar level of amenity. (Ord. 05-1170, 8-30-2005, ef£ 9-15-2005) Based on the 164 proposed units, the Commission has the authority to determine the appropriate amount of amenities for the proposed development. On the concept plan, the applicant has provided a list amenities proposed for the development as follows: clubhouse,fitness facility, restaurant, spa, salon, walking trails,pool, open grassy areas, community gardens and various sport courts. Although, some of these amenities are conceptual at this time, stafffinds the proposed amenity package for the development is commensurate to the size of the proposed development. E. Landscaping Requirements: 1. Development shall meet the minimum landscaping requirements in accord with chapter 3, "Regulations Applying to All Districts", of this title. 2. All street facing elevations shall have landscaping along their foundation. The foundation landscaping shall meet the following minimum standards: a. The landscaped area shall be at least three feet(3')wide. b. For every three(3)linear feet of foundation,an evergreen shrub having a minimum mature height of twenty four inches(24") shall be planted. c. Ground cover plants shall be planted in the remainder of the landscaped area. The landscape plan submitted with the CZC application shall be revised to comply with these requirements. F. Maintenance and Ownership Responsibilities: All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including,but not limited to, structures,parking, common areas, and other development features. The applicant must comply with this requirement. This document must be provided at the time of CZC submittal. Page 14 Meridian City Council Meeting Agenda June 2,2020— Page 149 of 263 Parking(UDC 11-3C): Off-street parking is required to be provided for multi-family dwellings based on the number of bedrooms per unit[Multi-family: 1-bedroom requires 1.5 per unit with at least 1 in a covered carport or garage, 2-3 bedroom units require 2 per unit with at least 1 in an a covered carport or garage], as set forth in UDC Table 11-3C-6. The non-residential uses(clubhouse and restaurant) is based the traditional neighborhood district standards of 1 space for every 1,000 square feet of gross floor area. The applicant has provided a parking ratio for the overall development. For the single family detached and duplex units,the applicant is proposing to apply the single family parking standards of a single car garage and a parking pad for the 1 and 2 bedroom units(total parking: 148; the apartment complex is based on the nursing care standards of 0.5 stalls per bed(total parking: 10022—5066 covered; 506-uncovered)and the commercial standards are not identified. However,the concept plan does depict a total of 262-guest parking spaces€ff dispersed throughout the development. Based on the UDC standards,the proposed parking is to meet the standards described above. If this was a typical development the applicant would need to provide the following parking requirements: non-residential uses— 13 parking spaces and the multi-family—296 parking stalls with half them required to be covered. The concept plan as proposed does not meet the current parking standards of the UDC (deficient 354-7 parking stalls). Since this a 55+community, staff is of the opinion that the parking ratio depicted on the submitted concept plan is sufficient for this type of development. However,the parking plan proposed with this development must be approved through alternative compliance. If the applicant's must either comply with the City's parking standards or obtain approval of an alternative compliance application. This application must be submitted concurrently with the CZC application. VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation and Vacation with the requirement of a Development Agreement per the provisions and comments included in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning and Zoning Commission heard this item on March 5,2020. At the public hearing,the Commission moved to recommend approval of the subject AZ and VAC request. I. Summary of Commission public hearing_ a. In favor: Clay Sammis and Jeremy Garner b. In opposition:None C. Commenting: Monica McKinley,Pat Rennison and Barbara Valdez d. Written testimony: Woodbridge HOA,Alan and Carol Jax,Barbara Valdez,Bob and Lindy Neufeld,Dennis Bailey,Pat Rennision and Cass e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) testimony a. Extension of E.Wells Circle. b. Public hearing notification. c. Impacts to Locust View Heights Subdivision. 3. Key issue(s)of discussion by Commission: a. Amount of open space and amenities proposed for the development. b. Square footage of the balconies proposed for the 3-story apartment complex. c. No units having direct access to E. Wells Circle. Page 15 Meridian City Council Meeting Agenda June 2,2020— Page 150 of 263 4. Commission change(s)to Staff recommendation: a. No units shall take direct access from E. Wells Circle (Concept plan has been updated to reflect this change). b. Applicant shall provide a minimum of 6 to 8 amenities, including a clubhouse,walking trails and fitness facility with the remainder coordinated with staff. 5. Outstanding issue(s) for City Council: a. None The Meridian City-Council heard these items on May 19,2020. At the public hearing.the Council moved to approve the subject AZ and VAC requests. 1. Summary of the City Council public hearing: a. In favor: Will Goede b. In opposition:None C. Commenting: John Overton and Clay Sammis d. Written testimony: Barbara Valdez,Alan Fox and Pat Rennison e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: Bill Nary 2. Key issue(s)of public testimony: a. Restricting the use of the property to an age restricted community_ . 3. Key issue(s)of discussion by City Council: a. Parking requirements for the proposed development. b. Amenity package proposed for the development. c. Saturation of age restricted communities in the City. d. Stubbing E. Wells Circle at the west boundarypreserve future extension if/when Locust View Heights develops with uses other than County residences. e. Future process to convert all or a portion of the property_ from an age-restricted community to a traditional multi-family development. £ Enforcement measures to use to ensure the development is leasing to age qualified residents. 4. City Council change(s)to Commission recommendation: a. Added a DA provison limiting development of the property to an age restricted community. Page 16 Meridian City Council Meeting Agenda June 2,2020— Page 151 of 263 VII. EXHIBITS A.Annexation Legal Description and Exhibit Map REVISED ANNEXATION DESCRIPTION FOR 715&955 S.WELLS ST.&917 E.WELLS CIR. Lots 70, 21 and 22 of Amended Plat of Magic Ulew Subdivision as filed in Book 52 of Plats at Pages 4445 and 4445. records of Ada County, Idaho located in the SW 114 of the NE: 114 and NW 114 of the SE V4 the of Section 17. T_3N., RAE., B.M.,Ada County, Idaho more particularly described as follows: BEGINNING at the SW corner of said Lot 22.said point also being the C114 corner of said Section 17, thence along the West boundary line of said Lot 22 North 00"22'59"East,636.00 feet to the NW corner of said Lot 22: thence along the northeasterly boundary line of said Lot 22 and the southeasterly extension thereof South 72°05'47"East,537.74 feet to a paint on the centerline of S.Wells St,; thence along the centerline of S,Weils St.the following 3 courses and distances: thence South 16°46'1T'West,392.23 feet; thence 61.25 feet along the arc of a curare to the left,said curve having a radius of 132.84 feet:a central angle of 25°24'59"and a long chord which bears South 03°35'43"West, 80.71 Feet; thence South 09'3646''East,793-56 feet: thence along the centerline of E.Wells Cir. North 89°16'28"West,428.35 feet: thence leaving said centerline South 00*43'32"West,25,00 feet to a point on the North boundary line of Wyndstone Place Subdivision as filed in Book 96 of Plats at Pages 12,047 and 12,048.records of Ada County, Idaho; thence along said North boundary line North 89°18'28"West,203-17 feet to the SW corner of said Lot 24; thence along said West boundary line of said Lot 20 North 00"2T09"East,795,56 feet to the POINT Of BEGINNING- Contains 16.99 acres,more or less. A 7729 R OF G.G Page 17 Meridian City Council Meeting Agenda June 2,2020— Page 152 of 263 mw COMER CURVET E q« 7 CURVE RADIUS LENGTH CHORD DIST. CHORD DRG. DELTA 3 e } m !,32 R 61.2.5 E50-2 S.31V 43"■ �5�2« w § k 7 ~ ® LINE TABLE k e. \ | � LINE LENGTH BEARING § | -�6 a, z 25& SO4l,£w �.�. \ j r / Z \ � & ( i m CID j E . POINT DF BEGINNING / | c ------7------------4 q . . � � are � \� | _ ;m 4E m 200 ec SCALE ]" = 200' / a| § \ A,901 | z \ X� F Ns ' \ 7 729 OF H9,r 2n w _35-— x E O z=1f E AES OE \ IDAHO ANNE ATON EXHIBIT DRAWING FOROMWIMEPAILOST SURVEY __. s a g55 S. JS ST. g« E. L s Cm NO. +_w,�_IA_ - � GROUP, LLC �2 OF_ma,�_17 ±_ �. * __wry._O Page !a — Meridian City Council Meeting Agenda June%mm- Page 153a2S m y . ti'x 7 N� d A -L 7729 rmz°�o aza.as O+ Y G.CA a03.t7 1101 B'29'4r Lots 20-22, Amerided Magic View Sub Annex. Closure Sheet 1.72020 Scale: 1 inert=200 feet File: Traci 1:16.s852 acres,Closure;n05,20i144.01 R.(lTM9270),rerlmster=3973 il- 41 n00.2259e&96 08n84.1828w203,17 02 s72.0547e 637.74 09 nq0-2309e Ns.56 03 s i5.4813w 392.23 04 Lt.r=132.B4,dekta-026.2d5%char&s03.3543w607t 05 s49.3546e 793,56 06 n99.16280 42&36 97 s04.4332w 25 Page 19 Meridian City Council Meeting Agenda June 2,2020— Page 154 of 263 B. REVISED Right-of-Way Legal Descriptions and Exhibit Maps EXHIBIT" " ACHD RIGHT-OF-WAY VACATION 715&955 S.WELLS ST. An un-named street located adjacent to Lots 20, 21 and 22 of Amended Plat of Magic View Subdivision as filed in Bcok 52 of Plats at Pages 4445 and 4446, records of Ada County, Idaho located in the NW 1!4 of the 5E 114 the of Section 1, T,31V., RAE„ B.M., Ada County, Idaho more particularly described as follows Conn mancing at the SW comer of said Lot 22, said point also being the C114 corner of said Section 1; thence aJang the South boundary line of said Lot 22 South 89°6609"East, 178.16 feet to the REAL POINT OF BEGINNING-, thence continuing along said South boundary line South 89`56'09"East, 290.61 feel to a point on the westerly right-of-way line of S_Wells St. thence along said westerly right-of-way line South 09°36'46"East.50-72 feat; thence leaving said westerly right-of-way line North 89°56'08"West, 224.25 feet; thence 44.15 feel along the arc of a non-tangent curve to tha left,said curve having a radius of 45.00 feet, a central angle of 58'15'04"and a long chord which bears South 61'56'19" West, 42.43 feL-t to a point of reverse Curve. thence 185.50 feet along the arc of said reverse curve to the right, said reverse curve having a radius pf 45-DO feet, a renlral angle of 216'11'02"and a long chord which bears#forth 28°05'42"West, 79.40 feet to tie REAL POINT OF BEGINNING. Contains 19.418 square feet, more or less. GE N 5 0'�.� CL 7729 .,�, '12P).f 10 Page 20 Meridian City Council Meeting Agenda June 2,2020— Page 155 of 263 m m! / r CURVE TABLE CURVE RADIUS LENCTH CHORD DST NORD BRG. DEL7A / @ 45.00 44.18 42 s ,� 'a rw 5FW04" 2 a£ ,�S 7@ 2� 3■ ae,'' / 2/ *� 2� ® 2# rINT 2/ 2yOF BEGINNING , 2« ms 2msB'7 mmef / $ @ . DST « \ 19.41E mf � 'f | r Nm'56 22 \f $ � � I | � • Ar � � jCNV LA Ns��� EL 7729 Q/ ) C, e < ,m C] a k 2, SCALE: 1 = SO' IDAHO EXHIBIT DRAWING FOR +/ SURVEY " ACHD STREET VACATION ,» _�n � GROUP. LLC �TM®m-a�—�mDP DATE ��; T.L.���7_, ,m_ Page 21 Meridian City Council Meeting Agenda June»mm- Page 1myma 00,5 0L,e i M 22t.1`, � 4 ro � C RS�C�` G 7729 xl OF 5 � Bight-of-Way Vacation Description Closure Sheet 1W912019 Scale' I inch= 50 feet Fife' tract 1-0.4d5B Atma�ig41g Scj.Kest},Cioawa:n00.0000e 0.00 R.;11508UrT R7oti0,795 ft. 01 a99.5609e 290.61 02 m09.W469 50.72 03 09.56Ww 724.25 04 U.r-5,04,dvlka`056.1504,chard=a61,5$19w 42.48 05 Rt,r45.00,dahe=2a6.1102,chord=n28,0542w 79 40 Page 22 Meridian City Council Meeting Agenda June 2,2020— Page 157 of 263 EXHIBIT " AC HD PARTtAL RIGHT-OF-WAY VACATION E.WELLS CIRCLE A portion of E Welts Circle as shown on the Am end ec Flat of Magir-View SubdiMsbn as filed in Boots 52 of Plats at Pages 4445 and 4446. records of Ada County, Idaho located in the NV4 114 of the 5E 114 the of Section 1, T-3N.. R.1 E„ B.0 ,Ada County, Idaho more particularly described as follows: Commencing at the SW corner of Lot 2D of Said Amended Plat of Magic View Subdivision from which the C114 corner of s lid Section 1 bears Forth 00`23'09"East, 795 56 feet; lhence along the Sowh IDaundary hne of said Lot 20 South 89°18'28" East, 203.17 feet to a paint on the right-of-way line of E. Wells Circle; thence along the right-of-way line of E.Wells Cirela the following 3 courses and distances: thence 75.70 feet along the arc of a non-tangent curve to the right, said curve having a radius of 45 00 fiaet,a central angle of 96'22'46"and a long chord wh a bears rs North 41°05'05" West, 67.08 feet to the REAL POINT OF BEGINNING; thence 109.85 feet along the arc of a curve to the right, said curve having a radius of 45-00 feet,a central angle of 139'52'18"and a long chard whictt bears North 77'02'27-East. 84.54 feet to a point of reverse curare; thersce 44.18 feet along the arc of said revarse curua to the left, said reverse curve having a radius of 45-04 feet, a central angle of 56"IE04"and a long &ord which bears South 61'N'56"East. 42.43 feed; thence leaving said right-of-way line North 890 16'29'West, 119.55 feet to the REAL POINT OF BEGINNING. Contains 2:863 square feet, more or less, SIN S 77 1 � Page 23 Meridian City Council Meeting Agenda June 2,2020— Page 158 of 263 C1/4 AMENDED jVAGIC VIEW SUBDIVISION g mLdI Es r � REAL POINT OF BECINKNC - + NB9r1$26"41 119.55' r r r E. WELLS CIR. S11' CORNER C'r - - - - - - -~ - LOT 20 S89'1 fi'28'E 203,17' fFYAVp�70NE PLACP SUPDfVfSION dv CURVE TABLE CURVE RADIUS LENGTH CHORD DIST, CHORD 8RG. DELTA C1 45.00 75.70 B7.Q8 441rQ5'05"W O 22'4G' C2 45.00 109.55 6 ,5# N7TU2'27'E C3 45.W 44.18 42-43 561178'56'E 5E'75'447 5 20 907729 +'} O 77 0 14 44 12C j -„ p SCALE: 1" = 40' JOB Nq- IDAHO EXHISIY " " DRAWING FOR 14mSi7 SURVEY f*OE. �� E. WELLS CIRCLE PARTIAL VACATION 9Q9E.i�d urai GROUP {211�61FPFTP , LLB LOCATED Ih TK,KW a aF TME Z 1/4 0 DY& PATE i.E�C'IIoH I. T-7 4..klcL 4r AI>A a*-f. I'}}a 3ADI H Page 24 Meridian City Council Meeting Agenda June 2,2020— Page 159 of 263 C. REVISED Conceptual Site Plan(date: 02i20 03/18/2020) 71 5 S WELLS STREET L 971 E WELLS CIRCLE 7155 WELLS - STREET °TU. e �, 9S99 WE1134i °_�••�••�. { .�b. WR11ENSLI7 SF" aims SMEFF 971 EWELS - CIRCLE -- - 4'_-- o OPEN SPACE z a 0 AD Page 25 Meridian City Council Meeting Agenda June 2,2020— Page 160 of 263 D. Conceptual Elevations (date: 2/20/2020) ® 0 8P ® _ ' 0 ® 90 0�� 00 m 00 0 80 m nooRxn sFxion uvcxG Ep TELEVATION _ .. ® ® m � ® m 88 88 8 ® W DAIIOn Page 26 Meridian City Council Meeting Agenda June 2,2020— Page 161 of 263 0 �iN �, III ii I �.i IG goo , ifl��Il dJj I '' Page 27 Meridian City Council Meeting Agenda June 2,2020— Page 162 of 263 t=-- - o ® MI���NRIMdIRF1L pop F-07 C - 0 j — M003 IV MouvLIX Page 28 Meridian City Council Meeting Agenda June 2,2020— Page 163 of 263 ❑ E0.5T WTION SM E FAMILY F MIG-CF1fI1RT�'SINGLE FAMILY Page 29 Meridian City Council Meeting Agenda June 2,2020— Page 164 of 263 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian,the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall, at minimum,incorporate the following provisions: a. Future development of this site shall be generally consistent with the conceptual site plan, conceptual building elevations and phasing plan in Section VII and the provisions contained herein. b. All structures shall comply with the design standards listed in the Architectural Standards Manual and the design standards listed in UDC 11-3A-19. An application for Design Review shall be submitted concurrently with the Certificate of Zoning Compliance application and approved prior to submittal of building permit applications. c. The applicant shall comply with the multi-family specific use standards set forth in UDC 11-4-3-27. d. Applicant shall comply with the TN-R dimensional standards set forth in UDC Table I I- 2D-6. e. The applicant shall submit alternative compliance application concurrent with a CZC application to deviate from the following standards: 1. Private Street Standards(11-3F-4) 2. Parking requirements(11-3C-6) 3. Multi-family private usable open space standards(11-4-3-27B3) £ Applicant shall construct a segment of the City's 10-foot multi-use pathway through the development as proposed. Prior to occupancy of the first structure,the applicant shall obtain City Council's approval of a public pedestrian easement and record said document. The applicant shall also extend the 5-foot wide detached sidewalk in the northwest corner to the north boundary for interconnectivity. g. Applicant shall comply with all ACHD conditions of approval. h. , use of the 20 foot wide easemen4 area on a poi4ion of the west boundar-y. if a s4stan4ial ehange is required by Publie Wefks,the appheai#shall modify the proposed eefleept p! prier-to City Gotmeil meeting. i. Prior to submitting a CZC application,the applicant shall vacate the I0-foot wide PUDI easements created by Amended Magic View Subdivision OR modify the site plan submitted with the CZC application to remove structures from encroaching in the platted easements. j. Applicant shall comply with the open space and site amenity standards set forth in UDC I I-3G and UDC 11-4-3-27. The applicant shall submit an open space exhibit and provide Page 30 Meridian City Council Meeting Agenda June 2,2020— Page 165 of 263 details of the six(6)to eight(8)proposed amenities with their CZC application demonstrating compliance with these standards. The amenities proposed for the development shall include a clubhouse, fitness facility,walking trails and open grassy areas as depicted on the concept plan. The remainder of the amenities shall be coordinated with staff. k. Applicant shall extend E. Wells Circle to west boundary for future extension. if�D shall provide a legal deser-iption and exhibit map of the ROW being Vaea4ed prior-to the 1. The only use allowed to develop on the property is an age-restricted community as proposed. B. PUBLIC WORKS Site Specific Conditions of Approval 1.1 Coneeptual engineering has not been provided with this applieation,and theFefoFe the adequaey of water-and sewer-ser-viees have not been evaluated at this time. ln&astrueture modeling must be eompleted prior to the approval of th 0 s applieation-. General Conditions of Approval 2.1 Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 2.3 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. 2.4 Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 2.5 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.6 In the event that an applicant and/or owner cannot complete non-life,non-safety and non- health improvements,prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. Page 31 Meridian City Council Meeting Agenda June 2,2020— Page 166 of 263 2.7 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.8 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.9 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.10 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.11 All grading of the site shall be performed in conformance with MCC 11-1-4B. 2.12 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.13 The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.14 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.15 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.19 Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting(http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval,which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 2.20 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via a plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B)for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 2.21 Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. Page 32 Meridian City Council Meeting Agenda June 2,2020— Page 167 of 263 2.22 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 2.23 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 2.24 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 2.25 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. C. FIRE DEPARTMENT https://weblink.meridianciN.orgJ ebLink/DocView.aspx?id=182552&dbid=0&repo=MeridianQ D. POLICE DEPARTMENT https://weblink.meridiancity.org/WebLink/DocView.aspx?id=l 83 075&dbid=0&repo=MeridianCity E. BOISE PROJECT BOARD OF CONTROL https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182568&dbid=0&repo=Meridian City F. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID) https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=183062&dbid=0&repo=MeridianCity G. ADA COUNTY https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182621&dbid=0&repo=Meridian City H. COMPASS https://weblink.meridiancioy.org/WebLink/DocView.aspx?id=182953&dbid=0&repo=MeridianCity I. PARKS DEPARTMENT https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=183392&dbid=0&repo=MeridianCiiy J. ADA COUNTY HIGHWAY DISTRICT(ACHD) ,4 report has.netyet been r-eeehwdfiF_9ni hggs://weblink.meridiancit oorg/WebLink/Doc View.aspx?id=184614&dbid=0&repo=MeridianCitX Page 33 Meridian City Council Meeting Agenda June 2,2020— Page 168 of 263 IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon recommendation from the commission,the council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Council finds that the Applicant's request to annex and develop the subject 16.99 acre property with TN-R zoning is consistent with the associated MU-N and MDR FLUM designations for this property. (See section V above for more information) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds the proposed map amendment and development complies with the purpose statements of the traditional neighborhood districts in that it will provide for a range of housing needs for the community consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential and commercial uses should be compatible with adjacent existing and future residential and commercial uses in the area. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The Council finds City services are available to be provided to this development. 5. The annexation(as applicable)is in the best interest of city. The Council finds the proposed annexation is in the best interest of the City. Page 34 Meridian City Council Meeting Agenda June 2,2020— Page 169 of 263 C-/WE IDIAN-- ITEM SHEET OMMRF Council Agenda Item - 3.E. Presenter: Shawn Harper Estimated Time for Presentation: 0 Title of Item - Master Professional Services Agreement with Colin Yates for Tactical Emergency Casualty Care Training 9&M&.JIW - ATTACHMENTS: Descriptio Typ load Master PSA with Colin Yates Cover Memo 5/26/2020 Meridian City Council Meeting Agenda June 2,2020— Page 170 of 263 MASTER PROFESSIONAL SERVICES AGREEMENT WITH COLIN YATES FOR TACTICAL EMERGENCY CASUALTY CARE TRAINING SERVICES This MASTER PROFESSIONAL SERVICES AGREEMENT WITH COLIN YATES FOR TACTICAL EMERGENCY CASUALTY CARE TRAINING SERVICES ("Agreement") is made this 2nd day of June , 20 20 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Colin Yates, an individual whose address is 4184 E. Divide Pass Street, Meridian, Idaho ("Contractor"). (City and Contractor may hereinafter be collectively referred to as "Parties.") WHEREAS,the Meridian Police Department ("MPD") is in need of instructor services for its tactical emergency casualty care training program, and finds that Contractor is duly qualified and certified by Idaho Peace Officer Standards and Training ("POST") to provide such services; NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Contractor shall provide tactical emergency casualty care training and instruction services for MPD, pursuant to the Tactical Emergency Casualty Care curriculum duly established and/or approved by the Idaho POST Council, at the time, place, and location as described in associated task orders. Contractor shall provide services and work in accordance with generally accepted industry standards and practices for the profession or professions that are used in performance of this Agreement or the associated task order. Services and work provided by Contractor shall be performed in a timely manner as specified in the project task order and agreed by the parties. The Parties acknowledge and agree that time is strictly of the essence with respect to services provided pursuant to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a breach of, and a default under, this Agreement by the party so failing to perform. II. COMPENSATION. A. Hourly rate; total amount. The total payment to Contractor for the services described in associated task orders shall be twenty-five dollars ($25.00) per hour. This rate and total amount shall constitute full compensation for any and all services provided hereunder and any and all related expenses, including, without limitation, travel, materials, contingency, commission, and any and all other costs of work to be performed or furnished by Contractor. B. Method of payment. Within fifteen (15)business days of rendering services pursuant to a task order, Contractor shall provide to City a detailed invoice for services provided, describing the time, place, and location of services provided. City shall pay such invoice within thirty (30) days of receipt. City shall not withhold any federal or state income taxes or Social Security tax from any payment made by City to Contractor under the terms and conditions of this Agreement. Payment of all taxes and other assessments on such sums shall be the sole responsibility of Contractor. PROFESSIONAL SERVICES AGREEMENT—TECC TRAINING SERVICES PAGE 1 Meridian City Council Meeting Agenda June 2,2020— Page 171 of 263 III.GENERAL PROVISIONS. A. Term. This Agreement shall become effective on the Effective Date first written above, and shall be effective through September 30, 2023 unless sooner terminated by the method set forth herein. B. Subcontracting or assignment of obligations. Contractor shall not subcontract or assign any of Contractor's obligations under this Agreement that require or that may require Contractor's talent or expertise. Contractor may subcontract or assign obligations that do not require Contractor's talent or expertise. Any and all subcontractors or assignees shall be bound by all the terms and conditions of this Agreement. C. Assumption of risk; indemnification. Contractor acknowledges that provision of services under this Agreement may carry a risk of injury, illness, and/or death, and, with that knowledge, Contractor hereby assumes all such risks and hazards, some of which may be unknown. Contractor shall indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Contractor or Contractor's servants, agents, employees, guests, and/or business invitees. D. Waiver. Contractor waives and releases, on behalf of Contractor and Contractor's heirs, executors, administrators, assigns, and/or personal representatives, any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Contractor's performance of this Agreement,whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of concurrent or sole negligence of City or its officers, agents or employees. E. Ownership. Any information, equipment, or materials furnished by City for the Contractor's use pursuant to this Agreement shall belong to City. Any City equipment or materials used by Contractor shall be returned to City in good working condition or order upon completion of the Agreement or upon MPD's request. F. Photography and recording. City shall be authorized to photograph, record, video tape, reproduce, transmit, disseminate, and/or retain such recordings of training exercises and other activities,which may include visual or audio recordings of Contractor, for educational and public information purposes. City shall not be responsible for the actions of persons who are not under its employment or control. G. Fitness. Contractor acknowledges that provision of services under this Agreement will include physical and mental demands. Contractor attests that Contractor is physically fit and mentally sound and suffers from no condition, impairment, disease, infirmity, or other illness that may increase the risk of injury to or death of Contractor or others due to Contractor's provision of services under this Agreement. It shall be Contractor's sole responsibility to verify Contractor's physical and mental fitness to perform these services. Contractor shall clearly communicate to City personnel any concerns Contractor may develop about Contractor's ability to safely undertake physical, mental, or other aspects of PROFESSIONAL SERVICES AGREEMENT--TECC TRAINING SERVICES PAGE 2 Meridian City Council Meeting Agenda June 2,2020— Page 172 of 263 any activity related to this Agreement. H. Insurance to be obtained by Contractor. Contractor acknowledges and understands that City shall not provide insurance or benefit coverage of any kind for injury, death, or illness related to Contractor's provision of services under this Agreement. Contractor shall obtain and shall maintain, at Contractor's own expense, insurance in an amount necessary to insure Contractor's insurable interests. I. Termination for cause. If City determines that Contractor has failed to comply with any term or condition of this Agreement,violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by giving written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have five (5) days after receipt of such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated upon mailing of written notice of such termination by the terminating party. 1. Default by City. In the event of termination for non-performance or default by City, City shall compensate Contractor for work actually completed by Contractor prior to the date of written notice of termination and any verified additional services and materials actually performed or supplied prior to the date of written notice of termination, less payments of compensation previously made, not to exceed the total amount of compensation allowed hereunder. 2. Default by Contractor. In the event of termination for non-performance or default by Contractor, City may reasonably withhold payments due until such time as the exact amount of damages due to City from Contractor is determined. Contractor shall not be relieved of liability to City for damages sustained by City by virtue of any breach or default of this Agreement by Contractor. This provision shall survive the termination of this Agreement and shall not relieve Contractor of liability to City for damages. J. Termination without cause. City may terminate this Agreement for any reason at any time by providing fourteen(14) days' notice to Contractor. K. Non-waiver of breach. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. L. Relationship of Parties. It is the express intention of Parties that Contractor is an independent contractor and neither Contractor nor any officer, employee, subcontractor, assignee, or agent of Contractor shall be deemed an employee, agent,joint venturer, or partner of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Contractor and City or between Contractor and any.official, agent, or employee of City. Both parties acknowledge that Contractor is not an employee of City. PROFESSIONAL SERVICES AGREEMENT-`t'ECC TRAINING SERVICES PAGE 3 Meridian City Council Meeting Agenda June 2,2020— Page 173 of 263 Contractor shall retain the right to perform services for others during the term of this Agreement. Specifically, without limitation, Contractor understands, acknowledges, and agrees: 1. Contractor is free from actual and potential control by City in the provision of services under this Agreement. 2. Contractor is engaged in an independently established trade, occupation, profession, or business. 3. Contractor has the authority to hire subordinates. 4. Contractor owns and/or will provide all major items of equipment necessary to perform services under this Agreement. M. Compliance with law. Throughout the course of this Agreement, Contractor shall comply with any and all applicable federal, state, and local laws. N. Non-Discrimination. Throughout the course of this Agreement, Contractor shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory handicap. O. Costs and attorneys' fees. If either party brings any action or proceedings to enforce, protect or establish any right or remedy under the terms and conditions of this Agreement, the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as determined by a court of competent jurisdiction, in addition to any other relief awarded. P. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. Q. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. R. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable,the remainder of this Agreement shall not be affected. S. Successors and Assigns. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. T. Notice. Any and all notice required to be provided by either of the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Contractor: City: Colin Yates Meridian Police Department 4184 E. Divide Pass St., Attn: Training Academy Supervisor Meridian, ID 83642 1401 E. Watertower Street Meridian ID 83642 PROFESSIONAL SERVICES AGREEMENT---TECC TRAINING SERVICES PAGE 4 Meridian City Council Meeting Agenda June 2,2020— Page 174 of 263 Either party may change her/its address for the purpose of this provision by giving written notice of such change in the manner herein provided. U. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date first written above. CONTRACTOR. Ca in Y&fes CITY OF MERIDIAN: BY: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk PROFESSIONAL SERVICES AGREEMENT-TECC TRAINING SERVICES PAGE 5 Meridian City Council Meeting Agenda June 2,2020— Page 175 of 263 �E IDIAN�- ITEM SHEET Council Agenda Item -3.F. Presenter: Sonya Allen Estimated Time for Presentation: 0 Title of Item - Second Addendum to Development Agreement for Graycliff Estates (M DA-H- 2019-0129)with Star Development, Inc.(Owner/Developer), Located Southwest of W. Harris St. and S. Meridian Rd. (Parcel No. S1225418957) 2nd Addendum to DA Between the City of Meridian and Star Development I nc. for Graycliff Estates MDA-H-2019-0129 ATTACHMENTS: Description Typ Upload Date Graycliff Second Addendum to MDA-1-1-2019-0129 Agreements /Contracts 5/27/2020 Exhibit A-H-2019-0129 Exhibit 5/27/2020 Meridian City Council Meeting Agenda June 2,2020— Page 176 of 263 ADA COUNTY RECORDER Phil McGrane 2020-066784 BOISE IDAHO Pgs=36 CHE FOWLER 06/04/2020 11:44 AM CITY OF MERIDIAN, IDAHO NO FEE SECOND EN U TO DEVELOPMENT AGREEMENT PARTIES: 1. City of Meridian 2. Star Development, Inc., Owner/Developer THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this — day of , 2020, ("ADDENDUM"),by and between City of Meridian, a municipal corporation of the State of Idaho("CITY"),whose address is 33 E.Broadway Avenue,Meridian,Idaho 83642 and Star Development Inc., ("OWNEWDEVELOPER"), whose address is PO Box 518, Meridian, Idaho 83680. RECITALS A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on December 9, 2015 in the real property records of Ada County as Instrument No. 2015-112095 ("DEVELOPMENT AGREEMENT") and the Addendum to Development Agreement that was recorded on September 12,2018 in the real property records of Ada County as Instrument No. 2019-086664 ("ADDENDUM TO DEVELOPMENT AGREEMENT"). B. CITY and OWNER/DEVELOPER now desire to amend the Development Agreement,which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67-6511. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein,the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded in the records of Ada County as Instrument No. 2015-112095 and the Addendum to Development Agreement, Inst ument No. 2019-086664 except as follows: a. Direct lot access to W.Harris Street and the north/south street along the west boundary, both collector streets, is prohibited in accord with UDC 11-3A-3, except for Lot 29, Block 3 (the multi-family lot)which shall be allowed one access via W.Harris Street. b. Future development of this site shall be generally consistent with the preliminary plat, phasing plan and building elevations for the single-family homes depicted in the revisions noted in the staff report attached to the Findings of Fact and Conclusions of Law herein attached as Exhibit"A" c. A conditional use permit is required to be obtained for the multi-family development in the R-40 zoning district, per•UDC Table l l-2A-2. d. A Certificate of Zoning Compliance and Design Review application is required to be submitted for• approval of the site design and structures proposed within the multi- Page 1 of 4 family portion of the development;these applications can be submitted concurrently after conditional use permit approval is obtained e. Design and building materials of the future multi-family structures shall be compatible with and include design elements consistent with that of the single-family dwellings and comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual (or any updated version(s) thereof) in effect at the time of application for Certificate of Zoning Compliance. f. The multi-family development should incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and incorporation of connectivity with adjacent uses and area pathways, attractive landscaping and individual project identity as set forth in the Comprehensive Plan. g. The rear and/or sides of home elevations that face W. Harris Street and the future north/south collector street along the west boundary of the site shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections,recesses,step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the public street.Single-story structures are exempt front this requirement. h. A 10-foot wide multi-use pathway shall be constructed within the 75-foot wide Williams Pipeline easement(Lot 27C,Block 3 and Lot 2C,Block 9)that runs through this site as depicted on the landscape plan in accord with the Pathways Master Plan. i. The developer shall provide a minimum of 8.97 acres (or 17.10/0) of qualified open space within the development as shown on the preliminary plat in accord with the standards listed in UDC 11-3G-3B. j. All development within the 75-foot wide Williams pipeline easement shall adhere to the most current standards contained in the Williams Gas Pipeline Developers' Handbook. k. The 1.69 acres included in Lot 2C,Block 9 shall be dedicated to the City in the future for a City Park. This lot is proposed to be combined with additional land in Biltmore Estates Subdivision to the northwest and the future development to the west on the Centers' property to total a minimum of 7 acres. If City Council determines a public park is not preferred in this development, the 1.69 acres shall be private open space. 1. Signage is required to be installed on the multi-family portion of the site and information shall be included in the marketing material for the single-family development announcing the future development of apartments on the site. in. The multi-use pathway and associated linear open space in Lot 27C,Block 3 shall be constructed prior to issuance of the first Certificate of Occupancy in Phase 3. SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129 Page 2 of 4 Meridian City Council Meeting Agenda June 2,2020— Page 179 of 263 2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property shall be subject to de-annexation if the Owner/Developer,or their assigns,heirs,or successor shall not meet the conditions of this Addendum,and the Ordinances of the City of Meridian as herein provided. 3. This Addendum shall be binding upon and insure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Addendum shall be binding on the Owner/Developer of the Property,each subsequent owner and any other person(s)acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property, or portions thereof, except that any sale or alienation shall be subject to the provisions hereon and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written request of Owner/Developer, to execute appropriate and recordable evidence of termination of this Addendum if City,in its sole and reasonable discretion,had determined that Owner/Developer have fully performed its obligations under this Addendum. 4. If any provision of this Addendum is held not valid by a court of competent jurisdiction,such provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 5. This Addendum sets forth all promises, inducements, agreements, condition, and understandings between Owner/Developer and City relative to the subject matter herein,and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between Owner/Developer and City, other than as are stated herein. Except as herein otherwise provided,no subsequent alteration,amendment,change or addition to this Addendum shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns, and pursuant,with respect to City,to a duly adopted ordinance or resolution of City. a. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Property herein provided for can be modified or amended within the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Addendum shall be effective as of the date herein above written. 7. Except as amended by the Addendum,all terms of the previous Agreements shalt remain in full force and effect. SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129 Page 3 of 4 Meridian City Council Meeting Agenda June 2,2020— Page 178 of 263 ACKNOWLEDGMENTS IN WITNESS WHEREOF,the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: Star Development, Inc. By:le e CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk STATE OF IDAHO ) ss: County of Ada, ) -+h �n On this O day of l Y ,o� ,2020,before me,the undersigned,a Notary Public in and for said State, personally appeared Lee- Can ,known or identified to me to be the Ptdc,J-11-rt-}— of Star Development,Inc.,and acknowledged to me that he executed the same on behalf of said Corporation. IN WITNESS W1J.KA yQF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above (SEAL) NOTq N&4ry Public for Id6o N t�.o �•� ; Residing at: � .. 1C ' ? My Commission Expires: i i u i-l STATE OF MAHN, O F?IMANo,,,,,,,. '0�'''aad uuHN. County of Ada ) On this 2nd day of June ,2020,before me,a Notary Public,personally appeared Robert E. Simison and Chris Johnson,know or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument on behalf of said City,and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Meridian,Idaho Commission expires: 3-28-2022 SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129 Page 4 of 4 Meridian City Council Meeting Agenda June 2,2020— Page 180 of 263 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW V IDIAN- - AND DECISION& ORDER A H O C� In the Matter of the Request for Modification to the Existing Development Agreement(Iust.#2015- 112095, amended Inst.#2018-086664)to Update the Development Plan for the Site Consistent with the Preliminary Plat and Conceptual Building Elevations; and Preliminary Plat Consisting of 202 Buildable Lots, 15 Common Lots and 4 Other Lots on 52.46 Acres of Land in the R-8 and R-40 Zoning Districts for Graycliff Estates Subdivision,by Star Development,Inc. Case No(s).H-2019-0129 For the City Council Hearing Date of: March 10 and 17,2020(Findings on April 7, 2020) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of March 17, 2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of March 17,2020, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of March 17, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of March 17,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian,which was adopted April 19,2011, Resolution No. 11-7 84 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR GRAYCLIFF ESTATES-MDA,PP H-2019-0129 - 1 - hP�di�li P@g@ 26J @#866 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of March 17,2020, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the development agreement and preliminary plat is hereby approved per the provisions in the Staff Report for the hearing date of March 17, 2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-613-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -2- Meridian City Council Meeting Agenda 9yunibp — papowaffNB A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of March 17, 2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -3 - Meridian City Council Meeting Agenda 9yunibp — P �lasaffE By action of the City Council at its regular meeting held on the 7th day of April 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) 1 Robert E. Simison,Mayor Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 4-7-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -4- Meridian City Council Meeting Agenda June 2,2020— Page 184 of 263 EXHIBIT A STAFF REPORT E COMMUNITY N --- COMMUNITY DEVELOPMENT DEPARTMENT HEARING March 17,2020 Legend DATE: Continued from: 3/10/2020 ( j II��++''Proje�- Loc a=ten TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 SUBJECT: H-2019-0129 1 , Graycliff Estates I I I kt I LOCATION: Southwest of W. Harris St. and S. r Meridian Rd. (Parcel#51225418957; SE -----, x - ----- ----- %4 of Section 25,T.3N.,R.1W.) I. PROJECT DESCRIPTION Modification to the Development Agreement to update the development plan for the site consistent with the proposed preliminary plat and conceptual building elevations; and, Preliminary plat consisting of 202 building lots, 15 common lots and 4 other lots on 52.46 acres of land in the R-8 and R-40 zoning districts II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 52.46 Existing/Proposed Zoning R-8 and R-40(existing) Future Land Use Designation Medium Density Residential(MDR)&High Density Residential(HDR) Existing Land Use(s) Agricultural Proposed Land Use(s) Single-family(SFR)&multi-family residential(MFR) Lots(#and type;bldg./common) 202 SFR buildable lots,2 MFR buildable lots, 15 common lots and 4 other(3 common driveway and 1 well)lots Phasing Plan(#of phases) Yes—3 phases(SFR portion) Number of Residential Units(type 200 detached SFR homes;224 MFR apartments of units) Density(gross&net) 4.9(SFR)and 14.18(MFR) Open Space(acres,total 8.97 acres(or 17.1%) [%]/buffer/qualified) Page 1 Meridian City Council Meeting Agenda N1ItmitP — P �l�mffffi3 Description Details I Page Amenities Multi-use pathway,swimming pool,children's play structure Public Amenities:possible neighborhood park and well lot Physical Features(waterways, The Sundall Lateral bisects site and the Tumbler/Carlson hazards,flood plain,hillside) Lateral runs along east boundary Neighborhood meeting date;#of 10/23/19; 8 attendees attendees: History(previous approvals) CPA-08-009(Res. 08-622);AZ-15-012(Ord. 15-1666;DA #2015-112095);PP-15-012(120 building lots);H-2018- 0054[PP(136 building lots),MDA#2018-086664] B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Not yet • Requires ACHD Commission No Action es/no Access(Arterial/Collectors/State W.Harris St.,collector street Hwy/Local)(Existing and Proposed) Traffic Level of Service Stub Street/Interconnectivity/Cross Stub streets are proposed to the east and south Access Existing Road Network Existing Arterial Sidewalks/ Buffers Proposed Road Improvements Fire Service • Distance to Fire Station 2.1 miles • Fire Response Time 6:00 minutes(under ideal conditions from nearest station- Fire Station#6—CAN'T MEET RESPONSE TIME GOALS • Resource Reliability Current reliability is unknown at this time.The current closest fire station is Station#4 which is 10 minutes away &the reliability is 78%-CAN'T MEET TARGET GOAL of 80%or greater • Risk Identification 1 —current resources would be adequate to supply service • Accessibility Project doesn't meet all required access,road widths and turnarounds;there is only one way in and one way out— therefore,they're limited to 30 building lots until an approved secondary access is constructed. • Special/resource needs Project will not require an aerial device;can meet this need in the required timeframe if a truck company is required. • Water Supply Requires 1,000 gallons per minute for one hour,may be less if buildings are sprinklered. • Other Resources Police Service No comments submitted West Ada School District Distance(elem,ms,hs) Enrollment Capacity Miles Capacity of Schools ** (Dev.to school) #of Students Enrolled Mary McPherson Elementary 551 625 1.5 Victory Middle School 971 1000 1.7 Meridian High School 1994 2400 4.5 Page 2 Meridian City Council Meeting Agenda NmitP — P auenE tfm Description Details Page Wastewater • Distance to Sewer Services Directly adjacent • Sewer Shed South Black Cat Trunk Shed • Estimated Project Sewer 202 SFR building; 15 common;and 4 other lots ERU's • WRRF Declining Balance 13.81 • Project Consistent with WW Applicant is requesting to increase the number of SF units Master Plan/Facility Plan from 136 to 202.This has been modeled,is acceptable,and has been allocated. Water • Distance to Water Services Directly adjacent • Pressure Zone 5 • Estimated Project Water 202 SFR building; 15 common;and 4 other lots ERU's • Water Quality None • Project Consistent with Water Yes Master Plan • Impacts/Concerns There are concerns that the development only has one connection to the city water system. This concern will eventually be eliminated by the development to the east and south connecting to Meridian and Amity,creating a dual connection.The water mainlines in Harris Street, South Graycliff Way, South Colditz Way and West Wilton Woods Street must be 12" in order to eliminate the proposed main line in South Oakbriar Way.Also,applicant to provide a water mainline easement to the parcel to the northeast across Williams Pipeline to the future multi- family lots. Page 3 Meridian City Council Meeting Agenda NmitP — P �lw ffm C. Project Area Maps Future Land Use Map Aerial Map Legend i 0 fLegend Residential- High Densit+r ResideX. ° - iigh Nmedium-Dens x t al . Residenti€aI F'fUJ Ar Planned Development Map Zoning Map Legend Legend I� t Lfl � R.8 OFTI R-4 �, J R,1 5 RUT I , RUT I 1 I I , R-4 I-L R-4 x`ti R4 Page 4 Meridian City Council Meeting Agenda NmitP — Page34133alfM III. APPLICANT INFORMATION A. Applicant: Star Development, Inc.—PO Box 518,Meridian, ID 83680 B. Owner: Same as Applicant C. Representative: Becky McKay,Engineering Solutions,LLP— 1029 N.Rosario St., Ste. 100,Meridian, ID 83642 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Notification published in 1/17/2020 2/21/2020 newspaper Notification mailed to property owners within 300 feet 1/14/2020 2/19/2020 Applicant posted public hearing notice on site 1/27/2020 2/28/2020 Nextdoor posting 1/14/2020 2/19/2020 V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan) (Note: This project was submitted prior to the new Comprehensive Plan being adopted; therefore, this project will be reviewed under the previous Plan) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates approximately 30 acres of this site as Medium Density Residential(MDR) and approximately 22.5 acres as High Density Residential(HDR). The purpose of the MDR designation is to allow small lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The purpose of the HDR designation is to allow for the development of multi-family homes in areas where urban services are provided. Residential gross densities should exceed 15 dwelling units per acre. Development might include duplexes, apartment buildings,townhouses and other multi-unit structures. A desirable project would consider the placement of parking areas, fences,berms, and other landscaping features to serve as buffers between neighboring uses. Development need to incorporate high quality architectural design and materials and thoughtful site design that incorporate connectivity with adjacent uses and area pathways, attractive landscaping and individual project identity. The following Comprehensive Plan Policies are applicable to this development: • "Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities."(3.07.01E) A mix of medium density single-family detached dwellings and high density multi family apartment dwellings are proposed which will contribute to the variety of housing types and lot Page 5 Meridian City Council Meeting Agenda NtmitP — P 2l43'9affffi3 sizes available in the southern part of the City; staff is unaware how "affordable" the units will be. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.01F) City services are available and will be extended by the developer to the proposed lots upon development of the site in accord with UDC 11-3A-21. • "Protect existing residential properties from incompatible land use development on adjacent parcels." (3.06.01F) There are no existing residential properties in close proximity to this site. • "Require common area in all subdivisions."(3.07.02F) The proposed plat depicts a total of 8.97 acres (or 17.1%) of qualified open space in accord with the requirements listed in UDCIl-3G-3. • "Develop pathways to connect Meridian with Boise,Nampa,Kuna,and Eagle."(6.01.02C) A segment of the City's multi-use pathway system is designated on the Master Pathways Plan on this site along the Williams Northwest pipeline which will connect to the future pathway in Biltmore Estates Subdivision to the north and eventually be extended to the southeast and connect to pathways in other jurisdictions. • "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts an extension of W. Harris Street, a collector street,from the northeast to the west boundary of the site and a north/south collector street along the northern portion of the west boundary of the site. Stub streets are proposed to the south, west and east for future extension and interconnectivity. The proposed development plan is consistent with the vision of the Comprehensive Plan in regard to land use, density,transportation and pedestrian connectivity for this area. VI. UNIFIED DEVELOPMENT CODE ANALYSIS(UDC) History:A preliminary plat was approved for this property in 2015 consisting of 120 buildable lots. A subsequent preliminary plat was approved in 2018 which decreased buildable lot sizes and increased the number of buildable lots by 16 to 136; this entitlement is still valid. A. Development Agreement(DA)Modification: The applicant requests a modification to the existing development agreement(Inst. #2015- 112095, amended Inst. #2018-086664)to increase the number of single-family residential buildable lots from 136 to 200 and the qualified open space from 8.85 to 8.97 acres; the number of multi-family buildable lots and apartments are proposed to stay the same at 2 and 224 units respectively. The previous gross density of the single-family residential portion was 3.23 units per acre compared to 4.9 units per acre currently proposed;the density of the multi-family portion is the same at 14.18 units per acre. The proposed increase in density is still consistent with that desired in the MDR FLUM designation. The previous development plan included a 1,720 linear foot segment of the City's 10-foot wide multi-use pathway in a linear open space area bisecting the site where the William's Pipeline is Page 6 Meridian City Council Meeting Agenda NmitP — PageNZmffM located, a children's play structure and yard shuffleboard as amenities. The proposed plan still includes a multi-use pathway and children's play structure but the yard shuffleboard has been removed and a community swimming pool is proposed as an upgraded amenity. The access and interconnectivity proposed to adjacent parcels with the proposed plan is substantially the same as the previous plan. The current provisions of the DA are included in Section VIII.A.1 along with the Applicant's proposed changes in strike-out/underline format. Proposed changes consist of updating the lot counts and open space area and updating Lot and Block numbers consistent with the proposed plat. Staff also recommends a couple of other minor modifications as noted. The existing plat in Section VIII.A.1 should be updated with the proposed plat in Section VIII.A.2 if the MDA is approved by City Council. When approved,the amended DA is required to be signed by the property owner(s)/developer and returned to the City within 6 months of the Council granting the modification. B. Preliminary Plat: The proposed plat consists of 200 single-family residential buildable lots, 2 multi-family buildable lots, 14 common lots, 3 common driveway lots, 1 park lot that may be a portion of a future City neighborhood park and 1 City well lot on 52.46 acres of land in the R-8 (medium density residential) and R-40 (high density residential)zoning districts. Proposed single-family residential lots range in size from 4,200 to 9,600 square feet(s.f.)with an average lot size of 4,692 s.f. and a gross density of 4.89 units/acre. The single-family portion of the plat is proposed to develop in 3 phases as shown on the phasing plan on Sheet PP-1 of the plat; the multi-family portion and linear open space where the pipeline easement is located should be depicted as the fourth phase. Staff recommends the boundary of Phase 1 is modified to include the street buffer and sidewalk along W.Harris St. on Lot 29,Block 3. Existing Structures/Site Improvements: There are no existing structures or site improvements on this property. Proposed Use Analysis: Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district; and multi-family developments are listed as a conditional use in the R-40 zoning district per UDC Table 11-2A-2: Allowed Uses, subject to the specific use standards listed in UDC 11-4-3-27. Specific Use Standards (UDC 11-4-3): Single-family residential: None Multi-family residential: The proposed multi-family development is required to comply with the specific use standards listed in UDC (11-4-3-27). The project will be reviewed for consistency with these standards upon submittal of a detailed development plan with a future conditional use permit application. Dimensional Standards (UDC L�L-2): R-8 district: (UDC Table 11-2A-6);R-40 district: (UDC Table 11-2A-8) The property sizes and street frontages of the proposed single-family lots and width of street buffers comply with the aforementioned minimum dimensional standards; future development should comply with the minimum building setbacks and maximum building height standards of the applicable district. Page 7 Meridian City Council Meeting Agenda NmitP — paue AW mffffi3 Subdivision Design and Improvement Standards (UDC 11-6C-3) Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3, including but not limited to streets, common driveways, driveways, and block face. There are three common driveways proposed; such driveways should be constructed in accord with the standards listed in UDC 11-6C-3D.An exhibit should be submitted with the final plat application that depicts the setbacks,fencing,building envelope, and orientation of the lots and structures accessed via the common driveway;if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway should be depicted on the opposite side of the shared property line from the common driveway. Access(UDC 11-3A-3,11-3H- Access is proposed via the extension of W. Harris Street, a collector street, at the northeast corner of the site,which is proposed to stub to the project's west boundary. A collector street is also planned along the northern half of the project's west boundary consistent with the Master Street Map;this street is proposed as an ACHD right-of-way easement with this plat since it is part of the approved preliminary plat for Brundage Estates. The northern portion of the collector street is required to be constructed prior to platting the IOIS`lot as ACHD Policy Manual only allows 100 homes on one point ofpublic street access. Public stub streets are proposed at the south and east boundaries of the site for future extension and neighborhood interconnectivity. Two(2) driveway connections are proposed between the single-family and multi-family portions of the development for interconnectivity. A driveway should be provided at the east boundary of the multi-family development in alignment with that proposed in the adjacent development to the east(i.e. Stapleton Subdivision) for emergency access; a cross-access easement should be granted to that property and a recorded copy submitted to the City prior to signature on the final plat that contains Lot 28, Block 3. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for single-family detached dwellings based on the number of bedrooms per unit.Future development should comply with these standards. Pathways(UDC 11-3A-8): A 10' wide multi-use pathway is proposed within the Williams Northwest Pipeline easement on Lot 27C,Block 3 consistent with the Pathways Master Plan between the single-family and multi- family developments. Construction of the pathway should comply with the standards listed in UDC 11-3A-8. Staff recommends a pedestrian connection is provided to the multi-use pathway within the pipeline easement through the middle of Blocks 2 and 3 in general alignment with S.Redwater Ave. A 14-foot wide recreational pathway easement is required to be provided for the multi-use pathway within Lot 27C,Block 3 and Lot 2C,Block 9. The applicant shall coordinate with Kim Warren,Park's Department(208-888-3579), on the location of the easement.The easement shall be submitted to the Planning Division for approval by the City Council and subsequent recordation,prior to signature on the final plat by the City Engineer. Sidewalks(UDC 11-3A-1 : Detached sidewalks are proposed throughout the development in accord with the standards listed in UDC 11-3A-17. Page 8 Meridian City Council Meeting Agenda NmitP — Page A44mffffi3 Parkways (UDC 11-3A-1 : Eight-foot wide parkways are proposed adjacent to all local and collector streets in accord with the standards listed in UDC 11-3A-17. Landscaping(UDC 11-3B): A 20-foot wide street buffer is required adjacent to all collector streets,landscaped per the standards listed in UDC 11-3B-7C; the street buffer in the R-40 district on the multi-family portion of the development is required to be placed in a common lot as set forth in UDC 11- 313-7C.2a and landscaped in accord with the aforementioned standards. Parkways are required to be constructed in accord with the standards listed in UDC 11-3A-17E and landscaped in accord with the standards listed in UDC 11-3B-7C. The total lineal feet of parkways and required vs.proposed trees should be included in the Landscape Calculations table on the landscape plan. Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B- 12C. Because trees are prohibited within the Williams Northwest Pipeline easement on Lot 27C, Block 3 and Lot 2C,Block 9,the Applicant applied for and received approval of Alternative Compliance to these standards with H-2018-0054. This approval does not expire. Common open space is required to be landscaped in accord with the standards listed in UDC 11- 3G-3E. Because trees are prohibited within the Williams Northwest Pipeline easement on Lot 27C,Block 3 and Lot 2C,Block 9,the Applicant applied for and received approval of Alternative Compliance to these standards with H-2018-0054. This approval does not expire. Qualified Open Space(UDC 11-3G1: A minimum of 10%qualified open space meeting the standards listed in UDC 11-3G-3B is required. The Applicant proposes 17.10% (or 8.97 acres) of qualified open space consisting of the following: a 75' x 1,720' linear open space where the William's Pipeline is located, collector street buffers,parkways along internal local streets, internal common areas over 50' x 100' in area and a 1.69 acre common area on the north side of W. Harris St.planned for a possible future City neighborhood park(see open space exhibit in Section VIII.D). The proposed qualified open space meets and exceeds the minimum UDC standards. The common area(Lot 2,Block 10)that may be a future City park is intended to be included with common area in adjacent developments(i.e. Biltmore Estates and Brundage Estates)and consolidated for a City neighborhood park; this area is proposed to be graded and improved with sprinklers,trees and grass by the Developer. Qualified Site Amenities (UDC 11-3G1 Based on the area of the proposed plat(52.46 acres), a minimum of 2 qualified site amenities are required to be provided per the standards listed in UDC 11-3G-3C. The Applicant proposes a 1,720 ft. long segment of the City's multi-use pathway system, a children's play structure and swimming pool facility as amenities,which exceed the minimum UDC standards. A detail of the children's play structure should be submitted with the final plat application. Waterways(UDC 11-3A_�: The Sundell Lateral bisects this site. The Applicant's narrative states the Developer proposes to relocate and pipe the facility with 36 inch water class DR51/Class 80 pipe; construction plans have been approved by the Boise Project Board of Control and the Bureau of Reclamation. The Tumbler/Carlson Lateral runs along the east boundary of the site and is proposed to be piped in its historical alignment. Page 9 Meridian City Council Meeting Agenda NmitP — Page345affM Fencing(UDC 11-3A-6,11-3A- • Fencing abutting pathways and common open lots not entirely visible from a public street is restricted as set forth in UDC 11-3A-7A.7; where open vision fencing is proposed,it must not restrict or impede vision or sight through the fence by more than 20% per UDC 11-1A-1. Six-foot tall vinyl lattice fence is proposed along the rear of building lots adjacent to the pipeline easement on Lot 27C,Block 3 and adjacent to common lots with micro-paths. Six-foot tall vinyl fence is proposed at the back edge of street buffers and adjacent to common areas visible from a public street. Utilities(UDC 11-3A-21): Central sewer is provided to the site by extension of an 8 inch main line from Biltmore Estates subdivision.Water service is available to the site with by extension of a 12 inch water main installed by the City in Harris Street and the connection to Well No. 32 as a secondary source. The project will be served by the pressure irrigation pump station constructed adjacent to the Tumbler Lateral,which also provides pressure irrigation water to Biltmore Estates. Well Lot: The applicant has provided the City with a lease on a parcel of land within Lot 1, Block 9 of the development for a future city well. The well lot shall be created and deeded to the city at the time of final platting. Williams Northwest Pipeline: A 75-foot easement for the Williams Northwest Pipeline Corporation bisects this site. All development within the easement must adhere to the most current standards in the Williams Gas Pipeline Developers' Handbook. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted, included in Section VIII.E,that depict 2-story homes in a variety of styles and materials with stone/brick veneer accents. Design review is not required for single-family detached homes. Because the rear and/or sides of homes abutting the collector streets (W.Harris St. and S. Oakbriar Way)on Lots 2-15,Block 1 and Lots 2-13,Block 5 will be highly visible,Staff recommends these elevations incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding, porches,balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single- story structures are exempt from this requirement. VII. DECISION A. Staff: Staff recommends approval of the requested modification to the Development Agreement with the revisions noted in Section VIII.A; and approval of the preliminary plat with the conditions noted in Section IX.A per the Findings in Section X. B. The Meridian Planning&Zoning Commission heard these items on February 6,2020. At the public hearing,the Commission moved to recommend approval of the subject PP request. 1. Summary of Commission public hearing_ a. In favor: Becky McKay, Applicant's Representative; Codger,L2 Construction b. In opposition: Jennifer Pedrali C. Commenting: Monica Bronson d. Written testimony: Becky McKay,Applicant's Representative e. Staff presenting application: Sonya Allen f Other Staff commenting on application:None Page 10 Meridian City Council Meeting Agenda NtmitP — Page 34)9mffffi3 2. Key issue(s)of public testimony A. Applicant requested a change to condition#A.10 in Section IX to allow the well lot to be dedicated to the City after recording of the final plat instead of at the time of final platting; b. Not in favor of the proposed increase in density due to there already being a lot of traffic in the area and school overcrowding and belief that impact fees ar too low to support all the development in Meridian; C. Ms. Laidlaw requests Developer install a 6' tall fence on top of a berm across the entire southern end of the development adjoining her property to ensure crops on her property won't be ruined due to trespassing and that an underground pipe is installed to accommodate drainage from her property to replace the existing ditch that runs across this site that serves that purpose (Applicant agreed to install fencing as requested and hashed the Sundall Lateral on her property with a 36"fie all the way up to the north d. Concern pertaining to safety of the W. Harris St. access to Meridian Rd. and more traffic generated from the proposed development—feels traffic light should be installed soon. 3. Ke, issue(s)of discussion by Commission: a. Concern pertaining to the Fire Dept. emergency response time to the site in the event of an emergency(can't meet response time goals); b. Applicant's request to change the timing for dedication of the well lot to the city; C. Preference for the greenbelt pathway to be constructed prior to the apartments and last phase of development as currently proposed; d. Concern pertaining to one main access to the site via W. Harris St. from S. Meridian Rd./SH-69,timing of improvements to W. Harris St.with the development of Stapleton Subdivision to the east, and safety concerns and timing for installation of a traffic signal at the Harris/SH-69 intersection; and, e. Impact of the proposed development on area schools and the absence of comments from WASD. 4. Commission change(s)to Staff recommendation: a. Modify condition#A.10 in Section IX to allow the well lot to be dedicated to the City after recording of the final plat instead of at the time of final platting; b. Include a condition for the multi-use pathway and associated linear open space to be constructed at the end of phase 2 rather than with the last phase of development(see DA provision#5.1m. in Section VIII). 5. Outstandingis for City Council: a. The Commission recommended the multi-use pathway and associated linear open space where the Northwest Gas Pipeline is located be constructed at the end of Phase 2—this is problematic because the boundary of Phase 2 doesn't touch any portion of the pathway,therefore,the lot can't be included in Phase 2. C. The Meridian City Council heard these items on March 10 and 17, 2020. At the public hearing March 17',the Council moved to approve the subject MDA and PP requests. 1. Summary of the City Council public hearing: a. In favor: Becky McKay, Engineering Solutions (Applicant's Representative): Brett Hughes: Cody Stoege b. In opposition: None C. Commenting: Suzy Hutteball d. Written testimony: Jennifer Maurer,Kryssa Gough,Pat McLaughlin,Phil Dugan,Tony Larson e. Staff presenting application. Sonya Allen&Caleb Hood Page 11 Meridian City Council Meeting Agenda NtmitP — Ppge f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. Letters of testimony received since the Commission hearing in support of project- b. Testimony from L2 Construction regarding homes proposed in development: C. Impact of development on area schools and boundary changes. 3. Kev issue(s)of discussion by City Council: a. Concern pertaining to the impact the proposed development would have on area schools: b. Concern pertaining to Fire Dept. emergency access and response time to the site: C. Timing for construction of the City park and linear open space where the gas pipeline is located: d. The need for a traffic signal at the Harris St./S.Meridian Rd. intersection and the timing for such. 4. City Council change(s)to Commission recommendation: a. Modification to DA provision#5.1m in Section VIII to require the multi-use pathway and associated linear open space to be constructed prior to issuance of the first Certificate of Occupancy in Phase 3. VIII. EXHIBITS A. Existing Development Agreement Provisions& Preliminary Plat(dated: 5/8/18) (Applicant's proposed changes shown in strike-out/underline format;staffs recommended changes shown in bold strike-out/underline format) Section 5: CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1.Owner/Developer shall develop the Property in accordance with the following special conditions: a. Direct lot access to W. Harris Street and the north/south street along the west boundary, both collector streets,is prohibited in accord with UDC 11-3A-3,except for Lot 229,Block 13 (the multi-family lot)which shall be allowed one access via W. Harris Street. b. Future development of this site shall be generally consistent with the preliminary plat, phasing plan and building elevations for the single-family homes depicted in the revisions noted in the staff report attached to the Findings of Fact and Conclusions of Law herein attached as Exhibit"A". c. A conditional use permit is required to be obtained for the multi-family development in the R-40 zoning district,per UDC Table 11-2A-2. d. A Certificate of Zoning Compliance and Design Review application is required to be submitted for approval of the site design and structures proposed within the multi-family portion of the development; these applications can be submitted concurrently a ter conditional use permit approval is obtained. e. Design and building materials of the future multi-family structures shall be compatible with and include design elements consistent with that of the single-family dwellings and comply with the design standards listed in UDC 11-3A-19 and in the Architectural Standards Manual (or any updated version(s) thereof) in effect at the time of application for Certificate of Zoning Compliance. f. The multi-family development should incorporate high quality architectural design and materials and thoughtful site design to ensure quality of place and incorporation of Page 12 Meridian City Council Meeting Agenda NmitP — Pa@e 2146d1fffi3 connectivity with adjacent uses and area pathways, attractive landscaping and individual project identity as set forth in the Comprehensive Plan. g. The rear and/or sides of home elevations that face W. Harris Street and the future north/south collector street along the west boundary of the site shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the public street. Single-story structures are exempt from this requirement. h. A 10-foot wide multi-use pathway shall be constructed within the 75-foot wide Williams Pipeline easement (Lot 327C, Block 23 and Lot 2C, Block 9) that runs through this site as depicted on the landscape plan in accord with the Pathways Master Plan. i. The developer shall provide a minimum of 5."8.97 acres (or 17.1%) of qualified open space within the development as shown on the preliminary plat in accord with the standards listed in UDC 11-3G-3B. j. All development within the 75-foot wide Williams pipeline easement shall adhere to the most current standards contained in the Williams Gas Pipeline Developers' Handbook. k. The L7769 acres included in Lot 4-2C,Block 4-9 shall be dedicated to the City in the future for a City Park.This lot is proposed to be combined with additional land in Biltmore Estates Subdivision to the northwest and the future development to the west on the Centers' property to total a minimum of 7 acres. If City Council determines a public park is not preferred in this development,the 1.7769 acres shall be private open space. 1. Signage is required to be installed on the multi-family portion of the site and information shall be included in the marketing material for the single-family development announcing the future development of apartments on the site. m. The multi-use pathway and associated linear open space in Lot 27C,Block 3 shall be constructed at the end ofgrior to issuance of the first Certificate of Occunancv in Phase 2-3. Page 13 Meridian City Council Meeting Agenda NmitP — lR 2l49mffffi3 xo 1. R-4 � R s oo®a�nc ooa arm � i ws �,a e.� a e RUT Rt 4 sHFM +a 4! ti �'A w $� 'S RUT. f R[ R g G i=.r xr'a Y �i i Yr c •" r,a. e ._ "wince RE- a secrow fu .w,) � RUT PRE NOTE: Existing plan above to be replaced with the new preliminary plat in Exhibit A.2 Page 14 Meridian City Council Meeting Agenda NtmitP — Rage A53affffi3 B. Preliminary Plat&Phasing Plan(date: 1/31/20) GBAYCLIFF ESTATES SUBDIVISION PRELIMINARY PLAT-MERI[]IAN,IOAHO-2020 �m • aw..�e.enMeswx.rwr.aw.r.w»� \ n 4SIMPROJ �. I rt E i f ELI I lnL4T N TE= EIJ.I L-T -T- o� a s � aJ�� A♦�♦ \� �� �r- E nn.. m n EfII a mrt n i� rm.,. .c o - dad ✓ „� a� IIgH '° [III; " II s • 3 III _ ,_. =• ! Ll e>e o x �P m ' ` UL V. T I L LLEI TEU ER ;ptl 1 L,my I I I'L L_-L T EEI El .a Page 15 Meridian City Council Meeting Agenda NmitP — PpUBAqqdfffi3 C. Landscape Plan(date: ° 6Q019 March 10,2020) LANDSCAPE CALCULATIONS PLANT PALETTE gr 1 � e Va =m .� i DE`JI:LO"ENT DATA G R A Y C L I F F E S T A T E S S U B D I V I S 10 N MARCH 10.2020 JENSEhtMETj MERIDIAN, IDAHO PRELIMINARY PLAT LANDSCAPE PLAN Page 16 Meridian City Council Meeting Agenda hgmib- — P3@e25lVdfffi3 PLANT PAI.F-III � n y N. __ B6Y23xd4 91]90 F-- 14 HARRIS 6T \ J o' ✓ x � n /... T,- R�NNE MIL'R{WdkY �/ w� +: „s.nrcx R44 i-0NING J '/A W CID L �x LU LL a hQTE5 Is 62 U a / � W� i ']�R LID i x I PLAN MA N L—— L1 MATCHLINE L.R -. KEY MAP PLANT PAL�rr� / 1z a eLooi`-,1 I. MATCHLINE L1 ... IT wpw ——— LI ,b YB fi j 1,�y„ MATCHNE y�'� 1"Rl R] i L� aac FF Y t 1 >I ����• Ps IR as a6 jy,; I ,.„xxx��F a yr I 24 RL CK6 11 al - gas r— Lvw CO w a Pa la I PP Cn 2 i. 6 W 21 x w14 ' .�� SLS C\,s LL J 4- LL CL Ya Z.i J > 0 a 1 J 18 IT W 4 I a 1 HE tz � PP qa i 1 1b I6 1l lE 19 q{ 41 I n IRS ter.. .L �y � PLAN -' L2 «.u=�•b KEY MAP Page 17 Meridian City Council Meeting Agenda NmitP — Ppgm 2M mffffi3 0 PLANT PAI_I.1 i I. FuluaR 9w.n rn!niLr Co wa 9/ 'A 4E 20N1NG W / rs v Q oZ / F ea 40 LLI N07Fa ..,,:«., n.rv,.w�.•�� L G r LLL a i 3 J YS 1 Q I Ps=1s s tls cc W a.� a I &a MNTCHLINE ® 4 � E L4 APE LNNDBC E PLAN V4 \ U- KEY MAP PLANT- I'-V l i i l Cb w MATCHLNE L$ I.—`------ — f —�'MAICHNF Ca I xs 24 xa 22 Z i m 9 L 11 16 15 x -=--� W�NORWICH y „I 4 i q s fi ) � ltl 11 1P la 14 15 4r {f� W BL(KXi IIJ 6 6 n (( m R4 23 2R Pl tl 9 8 6 F za' Q o LU F Q d 6 LL a Q r`r � 9P 49 m I� 51 12 `l J ¢ a 4 5 ` 6 ] 8 /' 4 W a i s ,�! � LAN68C0.pE + PLAN s.•.=i-ro KEY MAP L4 Page 18 - Meridian City Council Meeting Agenda Nmit7 — lRppm2WdfGW ----- Puoelg -------- D. Qualified Open Space Exhibit(date: 10/4/2019) T 9 iso zs o Leo gap 9fALE t�CO UJ_HARRIS SE. f 9 y I �f I TOTAL QUALIFI PEN SPACE 8.97 ACRES QUAUIFiED OPEN SPACE AREA 720 ACRES QUALIFIED PARKWAY AREA 137 ACRES FIRNEWAY AREA(MUDE6 FROM QUALIFIED OPEN SPACE AREA) 980 ACRES) PERCENT PROPOSED QUALIFIED OPEN SPACE- 17.10% 10%REQUIREMENT; 5.25 ACRES 811E 16MQ�19 Gf AYGLIFF ESTATES SUBDIVISION ENGINEERING .W-FILE HC ]VAC flE 19lB61PRIbm LOCATED IN THE SE 114OF SECTION 25,T,3N„R_1E.B.M.MERIDIAN,ADA COUNTY,IE AH0 SOLUTIONS.- �'"E imm Ar ilRA4W 6Y !AH i833x A0,",M703Fiaff.NIT.Im SIEE KL 10F PROPOSED QUALIFIED OPEN SPACE50 " r FTH3�,iY4!�AE-0uM�(�vf.21+Bi l Page 20 Meridian City Council Meeting Agenda Aylmib-P — madfE E. Conceptual Building I IIIIIIIIIIIIIIIIfII llllllllllllllllillllllllllll 111 111 lillnll Page 21 Meridian City Illdll�llIIIIIIIIIIIIiIIIIIIIIIIIfIIIIIII111111Illlllllllllll _�,.: �„ 3fl�l Councilg' d. Nmit/ l.0)YI.G) Page 21 df..(CAN; IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. The existing Development Agreement(Inst. (Inst. #2015-112095, amended Inst. #2018-086664) shall be revised consistent with the modifications noted in Section VIII.A and the updated preliminary plat and phasing plan, landscape plan and conceptual building elevations in Section VIII. 2. The revised preliminary plat included in Section VIII.A.2, dated 1/31/20, shall be fvvis l €olio �s is approved. a. include the Block number(i.e. 9) for Lots 1 and 2C on the nefth side of W. Harris St. b. The multi fiamily residential portion of the site (Lots 28 29, Block 3) shall be depicted on the phasing plan as the foufth phase of developmepA-. e. A minimum 20 foot wide conunon lot is required for the street buff-er along W. Harris St-. on Lot 29 Bleek 3 d. The bottodafy of Phase 1 shall ineltide the 20 foot wide stfeet bid�f alang A'. Ran:is St. on Lot 29 >?loek 3 e. A 15 foot wide eommen!at for-a pedestfian pathway shall be provided thfough the middle of Blocks 2 and 3 in general alignment with S. Redwater Ave. .4 mv&edplan showing these ehangvs shafl be submittedprior to Me City Couneil hearing-. Done 3. The revised landscape plan included in Section VIII.A.3, dated 9*4-9 3/10/20, shall be revised as follows: follows! Bleek 9 should be 8; Block 8 sh it be 3; Lot 20 Bleek 8 should be Tot 27! Bleek 3; and lecc 10 shouldver. b. A driveway shall be provided at the east boundary of the multi-family portion of the development in alignment with that proposed in the adjacent development to the east(i.e. Stapleton Subdivision)for emergency access only. e. The street buffer-on the R 4 0 zoned n�mhi family poi4ion of the development is r-e"ir-ed with the sus listed in UPC 11 3B 7G. d. The total lineal feet of parkways shall be included in the Landscape Calculations table for the residential subdivision trees demonstrating compliance with the standards listed in UDC 11-3A-17E and UDC 11-3B-7C. e. Fencing abutting pathways and common open lots not entirely visible from a public street is restricted as set forth in UDC 11-3A-7A.7. Where open vision lattice top fencing is proposed and open vision fencing is required,it must not restrict or impede vision or sight through the fence by more than 20%per UDC 11-1A-1 "fence,open vision"; fencing detail(s) shall reflect compliance with this standard. Page 22 — Meridian City Council Meeting Agenda NmitP — Pa@e 2ESm1fffi3 f. The eoler-!andseape plan rendering ineeffeetly ealls E)u4 6 feet tall solid Vinyl fefleing at the rear-of building lots adjacepA to the pipeline easement on Lot 27G,Block 3 although the feneing sy*ibol in the PlapA Palette correctly depiets 6' open vision lat4ice top Vinyl fenee.A49te,- Open visianfeiieiHg where requii-ed sheuk4 Hot pest-Piet or iflTede vision or sight-thigh-MefeHEe b�,mer-e than 20° . g. A 15 foot wide eommon lot eontaini — . . n 5 foot wide pedestrian pa4hway with 5 feet wide!a-ndseape stfips on eaeh side shall be pr-evided thfatigh the middle of 131oeks .; aeeer-d with the standards listed in UPC 11 3B QQ 4. Future development shall be consistent with the minimum dimensional standards listed in UDC Table 11-2A-6 for the R-8 zoning district and UDC Table 11-2A-8 for the R-40 zoning district as applicable. 5. Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit. Parking for the multi family development will be reviewed with the subsequent conditional use permit. 6. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope, and orientation of the lots and structures accessed via the common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway shall be depicted on the opposite side of the shared property line from the common driveway as set forth in UDC 11- 6C-3D. 7. A detail of the children's play structure shall be submitted with the final plat application. 8. The rear and/or side elevations of homes abutting the collector streets(W. Harris St. and S. Oakbriar Way) on Lots 2-15,Block 1 and Lots 2-13,Block 5 shall incorporate articulation through changes in two or more of the following: modulation(e.g.projections,recesses, step- backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 9. All development within the Williams Northwest Pipeline easement must adhere to the most current standards in the Williams Gas Pipeline Developers' Handbook. 10. The well lot(Lot 1, Block 9) shall be created and deeded to the city at the*ifie of Tina platting after recording of the final plat. 11. A cross-access easement shall be granted to the property east of the proposed multi-family development(i.e. Stapleton Subdivision)for emergency access; a recorded copy of the easement shall be submitted to the City prior to signature on the final plat that contains Lot 28,Block 3. 12. A 14-foot wide recreational pathway easement is required to be provided for the multi-use pathway within Lot 27C,Block 3 and Lot 2C,Block 9. The applicant shall coordinate with Kim Warren,Park's Department(208-888-3579), on the location of the easement. The easement shall be submitted to the Planning Division for approval by the City Council and subsequent recordation,prior to signature on the final plat by the City Engineer. 13. Alternative compliance was previously approved with H-2018-0054 to the standards listed in UDC 11-3B-12C for the landscaping(trees)required adjacent to the multi-use pathway; and to the standards listed in UDC 11-3G-3E.2 for the common open space landscaping(1 Page 23 Meridian City Council Meeting Agenda NtmitP — lRaUe2Wdfffi3 deciduous tree per 8,000 square feet of common area)required within the Williams Pipeline easement on Lot 2C,Block 9 and Lot 27C,Block 3. A total of 35 additional trees shall be provided within the development(or within another City park as determined appropriate by the Planning Division and Park's Department)based on the calculations provided. 14. A Certificate of Zoning Compliance and Design Review application is required to be submitted and approved by the Planning Division for the swimming pool facility prior to submittal of a building permit application for such. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 There are concerns that the development only has one connection to the city water system. This concern will eventually be eliminated by the development to the east and south connecting to Meridian and Amity, creating a dual connection. The water mainlines in West Harris Street, South Graycliff Way, South Colditz Way and West Wilton Woods Street must be 12" in order to eliminate the proposed main line in South Oakbriar Way. Applicant shall also provide a water mainline easement to the parcel to the northeast across Williams Pipeline to the future multi-family lots. 1.2 Distance between manholes cannot exceed 400'. Distance between manholes on S. Graycliff Way exceeds this requirement. 1.3 Temporary sewer dead ends require either a cleanout or a manhole. Add one of these to the south end of South Bear Claw Ave and east end of W.Lyra St. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I F map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any Page 24 Meridian City Council Meeting Agenda NtmitP — p 2ESm1fffi3 existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-314. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. Page 25 Meridian City Council Meeting Agenda NmitP — P 2mem 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT hgps://weblink.meridianci. org/WebLink/DocView.aspx?id=179993&dbid=0&repo=MeridianC hty D. POLICE DEPARTMENT No comments were received. E. PARK'S DEPARTMENT No comments were received. F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) hgps://weblink.meridiancity.org/WebLink/DocView.aspx?id=180781&dbid=0&repo=MeridianC hty G. BOISE PROJECT BOARD OF CONTROL hgps://weblink.meridiancity.org/WebLink/DocView.aspx?id=180700&dbid=0&repo=MeridianC i &cr=1 Page 26 Meridian City Council Meeting Agenda NmitP — PaUe29ZdfM H. CENTRAL DISTRICT HEALTH DEPARTMENT hops://weblink.meridianciU.org/WebLink/DocView.aspx?id=180512&dbid=0&repo=MeridianC ky I. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=180403&dbid=0&repo=MeridianC ity J. ADA COUNTY HIGHWAY DISTRICT(ACHD) hops://weblink.meridianciU.org/WebLink/Doc View.aspx?id=182866&dbid=0&repo=Me ridianCity K. WEST ADA SCHOOL DISTRICT(WASD) hops://weblink.meridianciU.oLgd ebLink/DocView.aspx?id=184834&dbid=0&repo=MeridianC Lty X. FINDINGS A. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat with the Commission's recommendations is in substantial compliance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. Please see Comprehensive Plan Policies in, Section V of this report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services will be provided to the subject property upon development.(See Exhibit B of the Staff Report for more details from public service providers.) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Fire,ACHD, etc.). (See Section Mfor more information) 5. The development will not be detrimental to the public health,safety or general welfare; and, The City Council is not aware of any health,safety,or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. Page 27 Meridian City Council Meeting Agenda NmitP — paue 2921 mffffi3 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. Page 28 — Meridian City Council Meeting Agenda NmitP — p 29,2mffffi3 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.G. Presenter: Consent -Troy Thrall Estimated Time for Presentation: 0 Title of Item -Approval of Ada County Highway District Bid Results for the Ada County Highway District Ten Mile Rd. Utility Improvements — Ustick to McMillan Project for the Not- To-Exceed Amount of$518,303.75 ATTACHMENTS: Descri ti T U loa Council Memo Cover Memo 5/28/2020 Contract Checklist Cover Memo 5/28/2020 Budget Report 3490 Cover Memo 5/28/2020 Budget Report 3590 Cover Memo 5/28/2020 PW Project Memo Cover Memo 5/28/2020 Bid Results Cover Memo 5/28/2020 Interagency Agreement Cover Memo 5/28/2020 Meridian City Council Meeting Agenda June 2,2020— Page 213 of 263 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - City of Meridian Financial Report April 2020 ATTACHMENTS: City of Meridian Financial Report April 2020 Cover Memo 5/27/2020 Meridian City Council Meeting Agenda June 2,2020— Page 231 of 263 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-05/28/20 -$462,612.66 ATTACHMENTS: load AP Invoices for Payment Cover Memo 5/28/2020 Meridian City Council Meeting Agenda June 2,2020— Page 232 of 263 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund ADVANCED LOCK&KEY, LLC keys for trucks 7, 12, 13 430.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#27211B 72.50 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#27214B 130.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28719B 238.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#41066C 136.00 O1 General Fund BOE-Boise Office Equipment XPN547404 Copier Usage 04/22/20-05/21/20 44.96 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Oil,filter,rotation MF044 55.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC A/C Manifold&Discharge Lines Replaced # 143 685.71 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Frt Brakes Warranted, Rear Brakes for Unit# 119 330.62 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Fuel Filter&Trans Service,Alternator Changed Unit 310.65 #40 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF,Serpentine Belt,A/C Belt, Frt Brakes&Air Filter 695.02 #133 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Cabin Filter for Unit#25 77.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 139 55.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 165 55.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change with New Drain Plug for Unit# 101 70.19 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes for Unit# 154 519.61 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change,Wipers,Air Filter for Unit# 163 110.81 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Spotlight Repair for Unit# 162 85.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Training Wheels Tires for Ford Explorer Evoc 1,650.64 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle#9 Maintenance,oil change/tire rotation 55.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Windshield Washer Pump, Battery&Oil Change# 103 419.61 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wipers for Unit# 104 35.59 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wipers for Unit#47 35.54 O1 General Fund CARI CARRERA Refund: Res.Park Shelter and Griddle Tent for Church 381.60 Can COV O1 General Fund CDW GOVERNMENT Havis 5PT Docking Station x5 4,425.00 O1 General Fund CDW GOVERNMENT Returned Havis 2PT Docking Station (2,940.00) O1 General Fund CIVIL SURVEY CONSULTANTS 19-0381 Professional Services during the period of 1,106.00 4/1/20 th O1 General Fund CIVIL SURVEY CONSULTANTS 20-0067&20-0272-Prof Services South Parking Lot 1,016.00 Expansion O1 General Fund CLOVERDALE NURSERY planter bed bark for Keith Bird Legacy Park-qty 4 cu 187.20 yds O1 General Fund CLOVERDALE NURSERY topsoil for Settlers Park-qty 12 cu yds 240.00 O1 General Fund CLOVERDALE NURSERY topsoil for Settlers Park-qty 20 cu yds 350.00 O1 General Fund COMMERCIAL TIRE 220/4 corrosion rings valve exten MF021 114.75 O1 General Fund COMMERCIAL TIRE 220/Repair flat,emergency call, MF046 113.45 O1 General Fund COMMERCIAL TIRE C14304 Maintenance Oil change/Fan belt 170.17 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 233 of 263 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund COSTCO Exec. Business Membership 180.00 Renewal,000111881931122,FY2020 O1 General Fund CREWSENSE LLC Support Plan less than 100 users(monthly) 39.99 O1 General Fund D&B SUPPLY 220/Chainsaw oil,equip mtnc 200.28 O1 General Fund D&B SUPPLY Community Center flagpole rope-qty 1 11.49 O1 General Fund D&B SUPPLY Food and Shampoo for K9 Wyatt 64.78 O1 General Fund D&B SUPPLY screws for Kleiner light bollards-qty 1 1.59 O1 General Fund DENNIS DILLON POWER SPORTS Oil Change,24K Svc,Air Filter, Fork Seal,Spark Plug 1,324.29 Cap O1 General Fund DIGLINE,INC. 20-0010 FY20 Streetlight Unrgrd Pwr Locate Digline to 1,494.22 4/30 O1 General Fund DISCOVERY BENEFITS APRIL 2020-Discovery Benefits 1,384.65 O1 General Fund DMH ENTERPRISES 20-0035 DMH plumbing inspections April2020 27,621.08 O1 General Fund EASYDRIFT Training Tires for Patrol Vehicles Qty 4 3,247.30 O1 General Fund EXPRESS PLUMBING SERVICES, INC. 220/St. 3, repair water heater vent 338.40 O1 General Fund GEM STATE PAPER&SUPPLY CO 1 case hand sanitizer gel 185.60 O1 General Fund GEM STATE PAPER&SUPPLY CO 1 cs Optima Premium Perforated Towels, 2 cs hand 287.67 sanitizer O1 General Fund GEM STATE PAPER&SUPPLY CO Credit for 1 cs Optima Premium roll towel; Ref Inv (27.83) 3020006 O1 General Fund GEM STATE PAPER&SUPPLY CO pumice, Halt cleaner, hand soap, broom, mop handle x 1,044.59 62 O1 General Fund GEM STATE PAPER&SUPPLY CO sprayer triggers-qty 6 17.22 O1 General Fund H.D. FOWLER COMPANY ball valve for shop wash bay hose-qty 1 10.77 O1 General Fund H.D. FOWLER COMPANY credit on irrigation parts-qty 20 (179.00) O1 General Fund H.D. FOWLER COMPANY drip fittings for Bear Creek Park-qty 25 13.75 O1 General Fund H.D. FOWLER COMPANY irrigation parts for all parks-qty 25 239.50 O1 General Fund H.D. FOWLER COMPANY irrigation parts for all parks-qty 45 116.50 O1 General Fund H.D. FOWLER COMPANY irrigation supplies for all parks-qty 20 179.00 O1 General Fund H.D. FOWLER COMPANY parts to repair sand play drain at Discovery Park-qty 93.82 16 O1 General Fund H.D. FOWLER COMPANY Storey Park drinking fountain parts&supplies-qty 7 58.85 O1 General Fund HICKS BROTHERS WOOD FLOORS 20-0279 Homecourt recoat FINAL 17,912.40 O1 General Fund HICKS BROTHERS WOOD FLOORS 20-0280 homecourt rubber base FINAL 11,785.00 O1 General Fund HOME DEPOT CREDIT SERVICES 1 gal sprayer x 1;tape x 6;ear muffs for mow crew x 4 199.06 O1 General Fund HOME DEPOT CREDIT SERVICES 220/shop supplies,ST. 1,JB Weld 6.68 O1 General Fund HOME DEPOT CREDIT SERVICES Firearms Parts 12.93 O1 General Fund HOME DEPOT CREDIT SERVICES General Supplies-Batteries,Task Light 110.50 O1 General Fund HOME DEPOT CREDIT SERVICES Heavy duty door stops 27.74 O1 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 3051918 (11.27) Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 234 of 263 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES Supplies to Build Sneeze Guards in Records and CAU 154.80 01 General Fund HORIZON DISTRIBUTORS INC Kleiner Park Exmark mower tuneup parts-qty 8 146.61 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support May 2020 363.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support May 2020 1,174.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support May 2020 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support May 2020 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support May 2020 328.57 01 General Fund IDAHO PRESS-TRIBUNE Gracie Fighting Academy CUP, Landing South Prelim 89.57 Plat,Vill 01 General Fund IDAHO PRESS-TRIBUNE Midgrove Plaza Rezone, Franklin Storage Annex 106.83 01 General Fund IDAHO STATESMAN NOTICEBerry Rezone Midgrove Plz PrelimPlat Franklin 103.60 Stor,AZ 01 General Fund INTERNATIONAL CODE COUNCIL study material for Permit Tech Certs S Kaiser/M Amador 399.80 01 General Fund INTERSTATE ALL BATTERY CENTER 9 volt,AA,3V lithium batteries-qty 9 62.58 01 General Fund JACKSON CODE CONSULTANTS, INC No PO-C.Arial Appry- Fire Plan Review and Insp April 31,359.73 2020 01 General Fund JARED DAY Educ Reimb:J.Day, BSU, IT Mgmt 01/13/20-05/08/20 1,304.00 01 General Fund JOHNSON CONTROLS FIRE 20-0054 Alarm Monitoring&Detection Homecourt to 35.00 PROTECTION LP 5/1/20 01 General Fund KENDALL FORD OF MERIDIAN 220/repair MF024 grab handle part 92.43 01 General Fund KEVIN FEDRIZZI EducReimb: K.Fedrizzi, BSU, Masters Wrkpl, 2,000.00 01/13/20-05/01/20 01 General Fund L.N. CURTIS AND SONS 220/2 detent shutoff valves, pistol grip,fire equip 537.00 01 General Fund L.N. CURTIS AND SONS 220/valves,tips,shovels, nozzles, FF equip 941.90 01 General Fund LARRY MILLER SUNDANCE DODGE Repair Passive Entry for Unit# 10 145.80 01 General Fund LARSON-MILLER, INC 220/Medical waste disposal, St.4 168.16 01 General Fund LAWN CO MAINTENANCE 20-0222 price code 1/landscape maintenance contract 19,660.00 May 2020 01 General Fund LAWN CO MAINTENANCE 20-0222 price code 3/landscape maintenance contract 6,240.00 May 2020 01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites 04/2020 1,029.78 01 General Fund LEXIS NEXIS on-line legal research tool 4/1/20-4/30/20 130.00 01 General Fund LOWE'S Firearms Training Supplies 68.17 01 General Fund MAPLOGIC CORPORATION MapLogic Layout Manager Annual Maintenance Pro 250.00 Primary Licen 01 General Fund MDF-MOST DEPENDABLE FOUNTAINS drinking fountain parts for all parks-qty 38 1,913.00 01 General Fund MOTION&FLOW CONTROL PRODUCTS Tully Park drinking fountain parts-qty 11 20.77 01 General Fund NAPA AUTO PARTS 220/gauge St. 6 6.55 01 General Fund NAPA AUTO PARTS 220/Chain saw gas 239.60 01 General Fund NAPA AUTO PARTS 220/Oil dry for all stations 786.75 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 235 of 263 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund NAPA AUTO PARTS 220/Pin clip for MF035 7.29 O1 General Fund NET SUPPORT INC DNA-Additional Users to Existing License Corp Pk A, 1,122.00 DNA Main O1 General Fund NUTRIEN AG SOLUTIONS,INC. Scythe herbicide for all parks-qty 2.5 gallons 156.25 O1 General Fund NUTRIEN AG SOLUTIONS, INC. Snapshot pre-emergent for all parks-qty 1,800 Ibs 3,222.00 O1 General Fund O'CONNOR PAINTING paint over graffiti at Heroes Park shop wall; case 150.00 #20-2306 O1 General Fund OFFICE DEPOT, INC. Binders for Officers in Training 13.15 O1 General Fund OFFICE DEPOT, INC. clerk Office Supplies 8.21 O1 General Fund OFFICE DEPOT,INC. desk name plate holder-qty 1 10.99 O1 General Fund OFFICE DEPOT,INC. keyboard/mouse 76.14 O1 General Fund OFFICE DEPOT, INC. Office Supplies: Envelopes,sheet protectors, pens, 78.91 O1 General Fund OFFICE DEPOT,INC. Post Cards,and Desk Pad 51.84 O1 General Fund OFFICE DEPOT,INC. restroom open signs for all parks-qty 70 159.60 O1 General Fund OFFICE DEPOT, INC. scissors,stapler,tape dispenser,trash cans,clip 32.77 dispenser O1 General Fund OFFICE VALUE- MERIDIAN Spoons Qty. 3 CT 56.97 O1 General Fund OFFICE VALUE- MERIDIAN Tape, Note Pads, Paper, USB's, Forks Plates and Bowls 272.13 O1 General Fund ON THE SPOT CLEANERS#15 Dry Cleaning PD Uniforms for April 2020 774.00 O1 General Fund ONE SOURCE INDUSTRIES Badge cards for employee badges-Qty 1 Box of 100 392.00 O1 General Fund PLATT ELECTRIC SUPPLY replacement ballast for Kleiner Park shop-qty 1 134.21 O1 General Fund PLURALSIGHT LLC May 14, 2020-May 13, 2021 Business Professional 5,211.00 (Government O1 General Fund RAINIER AMUSEMENTS LLC Refund: Dairy Days Carnival Refund due to Cancellation 150.00 O1 General Fund REAL ANIMAL MANAGEMENT 20-0144 goose management services-April 2020 2,550.00 O1 General Fund RICOH USA,INC Addt'I Images for April 2020, Lt Hallway C86216993 103.84 O1 General Fund RICOH USA,INC Addt'I Images for April 2020-PSTC-C86247349 215.27 O1 General Fund RICOH USA,INC Addt'I Images for CID April 2020-C86284085 209.12 O1 General Fund RICOH USA,INC Copy/Prints Com Dev 1st Floor S/N C86284062 35.10 O1 General Fund RRC CONTRACTORS INC Refund: Scope of work changed, less plumbing 4,186.80 O1 General Fund S&S WORLDWIDE,INC. camp supplies-qty 30 575.00 O1 General Fund SAFE RESTRAINTS INC Replacement Leg Restraint for WRAP Device 64.12 O1 General Fund SAFEBUILT LLC 20-0095 Bldg/Mech Plan Review 4/2020 27,521.81 O1 General Fund SILVER CREEK SUPPLY downtown tree irrigation bubblers-qty 100 158.40 O1 General Fund SPECIALTY CONSTRUCTION SUPPLY caution tape for all parks-qty 16 192.00 O1 General Fund SPF WATER ENGINEERING, LLC Fuller Park water rights permitting -April 2020 907.25 O1 General Fund SPORTSENGINE INC background check for concessionaire-qty 1 18.50 O1 General Fund SPORTSENGINE INC background checks for contracted instructors-qty 7 129.50 O1 General Fund SPORTSENGINE INC instructor background checks 4/29-4/30/20-qty 2 37.00 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 236 of 263 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/BR35,emission test, program for operation MF029 1,483.58 DIVISION O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/MF014,tank level gauge repair,ground lights E38 1,543.95 DIVISION O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/WT32 install new batteries MF008 142.80 DIVISION O1 General Fund SUNBELT RENTALS manlift to repair Community Center flagpole 4/30/20 278.57 O1 General Fund SYNCB/AMAZON 453878943393 headsets S.Allen/Transportation 59.98 Planner O1 General Fund SYNCB/AMAZON 488757967395 anemometers(wind meters)-qty 5 134.95 O1 General Fund SYNCB/AMAZON 549947857884 paper plates for break room 137.50 O1 General Fund SYNCB/AMAZON 644556335749 APC UPS Battery Replacement 148.69 O1 General Fund SYNCB/AMAZON 683865693837 table-qty 1 60.00 O1 General Fund SYNCB/AMAZON 693446744834 Paper/staplers/mouse pads 84.80 O1 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber(4 Strands) Mar2020 1,150.00 O1 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber(4 strands) May2020 1,150.00 O1 General Fund SYRINGA NETWORKS, LLC Internet B/W(1GB) Internet B/W(100MB) May220 1,675.50 O1 General Fund SYRINGA NETWORKS, LLC March FY2020 Internet Service for City Hall&PD 790.00 O1 General Fund TENZINGA Tenzinga Performance Management Annual License 480.00 Fee(5/1/20-4 O1 General Fund THE TURF CORPORATION sod for Settlers Park-qty 600 SF 2,005.00 O1 General Fund THE UPS STORE postage for sprinkler controller board 12.32 repairs-Benovations O1 General Fund TRANSUNION RISK&ALTERNATIVE TLOxp Charges&Credits 378.20 DATA SOLUTIONS O1 General Fund UNIFORMS 2 GEAR Armor Vest for B. Brandvold 885.06 O1 General Fund UNIFORMS 2 GEAR Armor Vest for D. Demchuck 885.06 O1 General Fund UNIFORMS 2 GEAR Armor Vest for Mihalik 891.78 O1 General Fund UNIFORMS 2 GEAR Armor Vest for N.Anderson 885.06 O1 General Fund UNIFORMS 2 GEAR Armor Vest for R. Rose 885.06 O1 General Fund UNIFORMS 2 GEAR Armor Vest for Shaw 871.06 O1 General Fund UNIFORMS 2 GEAR PIO Safety Vest for Galbreath 17.91 O1 General Fund UNIFORMS 2 GEAR Second Set of Long Sleeve Shirts 162.50 O1 General Fund UNIFORMS 2 GEAR Second Set of Long Sleeve Shirts-D.Anderson 163.30 O1 General Fund UNIFORMS 2 GEAR Ultra Light Cuffs for Testing 55.94 O1 General Fund WESTERN STATES EQUIPMENT CO Replacement of air filter for CH emergency generator 343.72 O1 General Fund WIENHOFF&ASSOCIATES,INC APRIL 2020 DRUG&ALCOHOL PRE-EMPLOYMENT 480.00 TESTING O1 General Fund WIENHOFF&ASSOCIATES,INC February 2020-Preemployment Testing 907.00 O1 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- May 2020 Premiums 6,318.10 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 237 of 263 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund XEROX CORPORATION -PASADENA Xerox 7845 base 04/20; click 3/21-4/30/20; 277.03 MX4-506016 Total 01 General Fund 225,177.47 07 Impact Fund CSHQA 20-0163 Design Services for Scenario Village 77,600.00 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6,services through 4-30-20 2,088.95 Total 07 Impact Fund 79,688.95 60 Enterprise ADA COUNTY WEED&PEST CONTROL Noxious weed spraying 346.55 Fund 60 Enterprise AIR FILTER SUPERSTORE WHOLESALE HVAC Filter for Well Sites,QTY 8 32.72 Fund LLC 60 Enterprise ALAN PAIO REFUND WT/S/T: 2215 N ZIRCON AVE TITLE 57.99 Fund COMPANY OVERPAID 60 Enterprise ANALYTICAL LABORATORIES INC. PO#20-0005, Bacti Sampling 1,641.60 Fund 60 Enterprise AZMIR ALISPAHIC REFUND WT/S/T: 1841 N JERICHO RD CUSTOMER 97.19 Fund PAID AFTER CLSOING 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 5/11/20 Del Notices 864.39 Fund 60 Enterprise BLACKHAWK INVESTMENTS/IDAHO LLC Refund of Warranty Surety Deposit; Northpointe Sub 5,437.80 Fund Commercia 60 Enterprise BOISE RIGGING SUPPLY Plate clamp for lifting&moving sheets of steel (1 qty) 514.17 Fund 60 Enterprise BRUNEEL TIRE OF MERIDIAN LLC LOF for 2017 Ford Explorer-PWS03,C19993 75.95 Fund 60 Enterprise CAREER UNIFORMS Sh i rts,Hats,Sweatsh i rts,J.Rod rig uez,J.Cole,M.Duplisse,... 247.75 Fund 60 Enterprise CAREER UNIFORMS Vest, polo, mesh t-shirt,all embroidered for J. Hopson 98.70 Fund 60 Enterprise CH2M HILL ENGINEERS, INC 20-0038 SCADA project mgmt&technical support(3.1 2,775.06 Fund hrs) 60 Enterprise CH2M HILL ENGINEERS, INC 20-0194 WRRF Post Aeration Imp Desg Service to 4/24 2,489.57 Fund 60 Enterprise CH2M HILL ENGINEERS, INC Evaluation of Well 32 1,390.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 18-0334 Wtr Ext,W.Victory Rd&S.Ten Mile Des to 1,917.00 Fund 4/30 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 238 of 263 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0384 ACHD Linder Rd., Franklin to RR track Design 1,500.00 Fund to 4/30 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0257 ACHD Ten Mile,Ustick to McMillian,Const to 916.00 Fund 4/30 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0257 ACHD,Ten Mile, Ustick to McMillan Services to 5,284.00 Fund 3/31 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0258 ACHD,Ten Mile&Amity Intersection Design 3,560.00 Fund to 4/30 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0266 ITD, Eagle Rd-Franklin to Leslie Design to 5,858.00 Fund 4/30 60 Enterprise CIVIL SURVEY CONSULTANTS No PO ACHD Ten Mile, McMillan to Chinden,Surveying 602.00 Fund to 4/30 60 Enterprise CIVIL SURVEY CONSULTANTS No PO ACHD,Ten Mile, McMillian to Chinden Surveying 1,446.00 Fund to 3/31 60 Enterprise CIVIL SURVEY CONSULTANTS No PO WRRF Second Access Boundary Survey work to 3,998.00 Fund 4/30 60 Enterprise COLUMBIA ELECTRIC SUPPLY Ground terminal blocks for electrician's stock(10 qty) 61.20 Fund 60 Enterprise COMMERCIAL TIRE 4 New Tires, Balance,Alignment,C13726,WO#297131 633.44 Fund 60 Enterprise COMMERCIAL TIRE Replace LF BI Jts/Brng,Wheel Hub 801.79 Fund Ass,Alignment,C13726 60 Enterprise CONSURCO INC No Po Hdwks Upgrd w/Odor Ctrls Dumpster Rm 4,520.00 Fund Sloping to 3/24 60 Enterprise CSS GROUP Translore License&Tickets April202O 244.57 Fund 60 Enterprise DAN BERTHE Reimb: D.Berthe Steel Toe Work Boots 128.96 Fund 60 Enterprise DC ENGINEERING 20-0156 Meridian WWTP Prim Elec Dis Sys des/sup 2,385.00 Fund ATS to 4/15 60 Enterprise DIGLINE,INC. Digline Tickets for Location/April FY20,Qty 1220 2,216.76 Fund 60 Enterprise DYKMAN ELECTRICAL, INC 75 hp motor for centrifuge#1 &#2(1 qty) 5,042.00 Fund 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0019,OCCT Pilot Study @ Well 19 160.00 Fund 60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0052,4in T2 Meter,Jan Capital 2020 2,615.61 Fund 60 Enterprise FISHER SCIENTIFIC Autoclave thermometer(1 qty) 112.85 Fund Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 239 of 263 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise H.D. FOWLER COMPANY 8in Flange for DI Pipe,Qty 3 278.73 Fund 60 Enterprise H.D. FOWLER COMPANY Meter Key,Qty 4 86.96 Fund 60 Enterprise HACH COMPANY WIMS Additional Facilities License for Water 1,442.00 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Infrared Thermometer,Magnetic Storage Tray,Qty 4 52.91 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Pre-mix fuel for weed eater, mulch,grass seed,&glue 114.09 Fund (20 q 60 Enterprise IAN BIDDLE Reimb:I.Biddle,IBOL Water Dist Lic IV App Fee; 95.00 Fund Upgraded Exa 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#310074 B.Besson Child Support May 2020 400.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support May 2020 299.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support May 2020 443.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support May 2020 349.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support May 2020 221.64 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support May 2020 604.20 Fund 60 Enterprise INTERSTATE ALL BATTERY CENTER Batteries for flowmeters(5 qty) 16.15 Fund 60 Enterprise INTERSTATE ALL BATTERY CENTER Batteries for reuse meter install project(30 qty) 868.50 Fund 60 Enterprise KENDALL SUPERSTORE LOF,warrant,and maintenance work for M.Jones 1,917.68 Fund vehicle 60 Enterprise LAWN CO MAINTENANCE PO#20-0223, Lawn Care for Well Sites 2,560.00 Fund 60 Enterprise LITHIA FORD LINCOLN OF BOISE Oil change on CCTV Van 2 C19267 53.45 Fund 60 Enterprise LOWE'S Batteries for flowmeters(4 qty) 17.76 Fund 60 Enterprise McCALL INDUSTRIAL Elbows, nipple,&bushings(21 qty) 60.66 Fund 60 Enterprise METROQUIP, INC. Pipe&Cable Locator, Metal Locator, Live Connector,2in 6,089.00 Fund Clmp Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 240 of 263 Page:8 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0122 WRRF 2019 Air Permit Updates to 1/17 4,998.75 Fund 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0158 Well 17 Water Treatment Design to 4/17 19,748.75 Fund 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0216 WRRF Retrofit Design to 3/20/20 11,828.00 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 2x2 angle for shop stock(7 qty) 1,274.91 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 3 inch SS angle for shop stock(1 qty) 200.95 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. 3 inch SS angle for shop stock(3 qty) 602.85 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Bolts, nuts,&washers for installation of doors(538 qty) 438.94 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Clamps to repair tertiary filter 3 suction hoses(6 qty) 50.10 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Iron worker punch(2 qty) 57.98 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Microfiber hooded coveralls(1 pkg) 188.62 Fund 60 Enterprise MYFLEETCENTER.COM LOF for B.Arte's vehicle-PIP03,C19159 52.70 Fund 60 Enterprise MYFLEETCENTER.COM LOF for D. Heaton's vehicle PIP05,C18640 76.78 Fund 60 Enterprise MYFLEETCENTER.COM LOF for T. Hyslop's vehicle PIP04,C18780 35.99 Fund 60 Enterprise NAPA AUTO PARTS 2 botlles of deicer for D. Heaton&B. Standley's vehicle 8.62 Fund 60 Enterprise O'REILLY AUTO PARTS Fuel&oil filters for maintenance truck welder C9868 13.95 Fund 60 Enterprise O'REILLY AUTO PARTS Oil for bypass pump oil&filter change(4 qty) 79.96 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Binders,Qty 7 30.73 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Copy Paper,Coffee,Qty 4 99.41 Fund 60 Enterprise OFFICE VALUE- MERIDIAN Tags for Keys,Copy Paper, Hanging Folders, Post it 105.06 Fund Notes 60 Enterprise OFFICE VALUE- MERIDIAN Toner for Admin Printer,Qty 1 114.99 Fund Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 241 of 263 Page:9 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 3,340.50 Fund 27,19,20,16,28,1950gl 60 Enterprise PAUL&ELIZABETH LEWIS REFUND WT/S/T: 2571 W ASTONTE DR TITLE 138.27 Fund COMPANY OVERPAID 60 Enterprise PRECISION EQUIPMENT REPAIR Labor&parts to repair engine/cooling&AC system on 4,949.44 Fund Camel 60 Enterprise PRO 2 LLC REFUND WT/S/T: 2440 E CHALLIS ST AUTOPAY 36.99 Fund PROCESSED AFTER CLO 60 Enterprise REPUBLIC SERVICES-TRANSFER Bisolids disposal for April 2020 19,666.56 Fund STATION 60 Enterprise RICOH USA,INC C86234082 b/w(365 qty)&color(428 qty) images 29.53 Fund 60 Enterprise RICOH USA,INC C86242095 b/w(572 qty)&color(400 qty) images 24.69 Fund 60 Enterprise RICOH USA,INC C86263263 b/w(100 qty)&color(138 qty) 9.38 Fund 60 Enterprise RICOH USA,INC SN#C86250182, Black,White,Color Copies,Qty 3,007 57.22 Fund 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY 12 white and 12 blue marking paint for inspectors 97.56 Fund 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Billed incorrectly for traffic control (605.10) Fund 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Traffic control for N08 cleaning/CCTV/Inspection of 560.85 Fund sewer 60 Enterprise SPF WATER ENGINEERING, LLC 20-0091 Well 9 Replacement Design Test Well B to 798.00 Fund 4/30 60 Enterprise SULLIVAN REBERGER PO# 20-0003 April 2020 Lobbying Fees 3,000.00 Fund 60 Enterprise SULLIVAN REBERGER PO# 20-0003 May 2020 Lobbying Fees 3,000.00 Fund 60 Enterprise SYNCB/AMAZON 445388697467;463937368789; 2 canopies for PW ever 272.98 Fund 60 Enterprise SYNCB/AMAZON 454379888658; Safety boots for DMittelstedt(1 pair) 154.95 Fund 60 Enterprise SYNCB/AMAZON 579477449945; Steelcraft rack for new Coll truck 243.08 Fund C21906 60 Enterprise SYNCB/AMAZON 587777663474; Flashlights(1 pkg) 19.99 Fund 60 Enterprise SYNCB/AMAZON 693446744834 Paper/staplers/mouse pads 12.48 Fund Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 242 of 263 Page:10 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise SYNCB/AMAZON 786675388949; Retractable KeyChain,Qty 6 70.74 Fund 60 Enterprise T-ZERS SHIRT SHOP,INC City logo embroidery on hi-vis shirts for JPayfer(3 qty) 34.50 Fund 60 Enterprise T-ZERS SHIRT SHOP, INC Embroidery for inspector's shirts-3 per inspector 118.00 Fund 60 Enterprise THE WESTPARK COMPANY INC Refund of Warranty Surety Deposit The Eye Site 800.00 Fund 60 Enterprise TOMMY YOUNG REFUND WT/S/T: 5211 E NIKKI CT TITLE COMPANY 52.55 Fund OVERPAID 60 Enterprise ULTIMATE LININGS OF IDAHO Bed liner for new Collections truck C21906 449.99 Fund 60 Enterprise UNITED OIL Oil for stock(25 qty) 787.55 Fund 60 Enterprise UNITED OIL Turbine Oil for Wells,WO#19044 356.60 Fund 60 Enterprise VERRASO VILLAGE#3, LLC Refund of Warranty Surety Deposit Verraso Village No.3 160.00 Fund 60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- May 2020 Premiums 2,996.75 Fund 60 Enterprise XEROX CORPORATION-PASADENA 8TB570607 b/w(268)&color(460) images 24.34 Fund 60 Enterprise XEROX CORPORATION-PASADENA 8TB576316 b/w(1,651 qty)&color(585 qty) images 37.46 Fund Total 60 Enterprise 157,746.24 Fund Report Total 462,612.66 Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 243 of 263 Page:11 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.J. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-05/29/20 -$158,045.36 ATTACHMENTS: oa I nvoices Cover Memo 5/29/2020 Meridian City Council Meeting Agenda June 2,2020— Page 244 of 263 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund AFLAC May 2020 AFLAC payroll deductions 3,855.76 01 General Fund DISCOVERY BENEFITS Flex May 2020 22,651.54 01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues May 2020 7,260.03 01 General Fund NATIONWIDE RETIREMENT May 2020 Pre Tax Contributions 457 48,259.99 SOLUTIONS, INC 01 General Fund NATIONWIDE RETIREMENT May 2020 ROTH Contributions 12,972.94 SOLUTIONS, INC 01 General Fund UNITED WAY OF TREASURE VALLEY #17426 May 2020 Contributions 143.34 01 General Fund WSCFF EMPLOYEE BENEFIT TRUST May 2020 MERP Contributions 7,400.00 Total 01 General Fund 102,543.60 60 Enterprise AFLAC May 2020 AFLAC payroll deductions 595.24 Fund 60 Enterprise APEX INTEGRATED SECURITY 20-0126 Headworks Upgrd w/odor Ctrls Door Security 8,694.22 Fund SOLUTIONS to 4/30 60 Enterprise APEX INTEGRATED SECURITY 20-0126 Headworks Upgrd w/odor Ctrls Door Security 4,555.32 Fund SOLUTIONS to 5/22 60 Enterprise APEX INTEGRATED SECURITY 20-0238 WRRF Capacity Exp.Access Control FINAL 407.48 Fund SOLUTIONS 60 Enterprise APEX INTEGRATED SECURITY Card readers(10 city) 2,454.90 Fund SOLUTIONS 60 Enterprise BROWN &CALDWELL 18-0284 FY18; 19-0382 FY19 Funding for TO 10044.1- 21,989.82 Fund Headworks 60 Enterprise DISCOVERY BENEFITS Flex May 2020 8,318.42 Fund 60 Enterprise NATIONWIDE RETIREMENT May 2020 Pre Tax Contributions 457 5,753.42 Fund SOLUTIONS, INC 60 Enterprise NATIONWIDE RETIREMENT May 2020 ROTH Contributions 2,697.94 Fund SOLUTIONS, INC 60 Enterprise UNITED WAY OF TREASURE VALLEY #17426 May 2020 Contributions 35.00 Fund Total 60 Enterprise 55,501.76 Fund Report Total 158,045.36 Date:5/29/20 11:54:45 AM Page:1 Meridian City Council Meeting Agenda June 2,2020— Page 245 of 263 E IDIAN --- IDAHO CITY COUNCIL REGULAR MEETING AGENDA Meeting Notes: City of Meridian Purchasing Dept. Memo To: Chris Johnson, City Clerk, From: Keith Watts, Procurement Manager CC: Troy Thrall Date: 5/28/2020 Re: May 2nd City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the May 2nd City Council Consent Agenda for Council's consideration. Approval of ACHD Bid Results for the ACHD Ten Mile Rd. Utility Improvements — Ustick to McMillan project for the Not-To-Exceed amount of$518,303.75. Recommended Council Action: Approval of Bid Results and authorize the Procurement Manager to issue a Purchase Order for the full amount. Thank you for your consideration. • Page 1 Meridian City Council Meeting Agenda June 2,2020— Page 214 of 263 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 96140 WATERLINE EXTENSIONS 886,681.96 0.00 886,681.96 100.00% 10369.b Franklin - Black Cat to 0.00 (972.50) 972.50 0.00% Ten Mile Sewer and Water Improvement 10575 ACHD, Linder Road, 4,091.71 0.00 4,091.71 100.00% Franklin Road to Pine Road, Water and Sew 10575.a ACHD Linder Road Franklin 0.00 4,091.71 (4,091.71) 0.00% Road to RR Tracks - Design & Const 10575.b ACHD Linder Rd to RR 0.00 79,999.98 (79,999.98) 0.00% Tracks Utility Improvements 10581 Reflection Ridge PRV 0.00 10,734.45 (10,734.45) 0.00% Equipment 10591 ACHD, Meridian Road, 259,709.04 1,706.04 258,003.00 99.34% Cherry Lane to Ustick Road, Water and S 10591.a ACHD Meridian Rd Utility 0.00 (0.01) 0.01 0.00% Improve. Design Cherry to Ustick 10591.b ACHD - Meridian Rd. 0.00 506,613.90 (506,613.90) 0.00% Utility Improvements Cherry to Ustick 10631 Water Main Extension, W 700,05O.94 11,105.52 688,945.42 98.41% Victory Rd and S Ten Mile Rd 10631.a Water Main Extension, W 0.00 21,570.05 (21,570.05) 0.00% Victory Rd and S Ten Mile Rd 10631.0 Water Main Ext. at Victory 0.00 633,176.89 (633,176.89) 0.00% & Ten Mile - Construction 10763 ACHD Linder Road - Cayuse 47,723.47 0.00 47,723.47 100.00% Creek to Chinden 10763.a ACHD, Linder Road - Cayuse 0.00 480.18 (480.18) 0.00% Creek to Chinden Utility Improvem 10763.b ACHD - Utility 0.00 47,243.29 (47,243.29) 0.00% Improvements Cayuse Creek to Chinden Construc 10764 ACHD Linder Road - Ustick 41,771.04 0.00 41,771.04 100.00% to McMillan 10764.b ACHD - Utility 0.00 41,771.04 (41,771.04) 0.00% Improvements Ustick to McMillan Construction 10913 ACHD Ten Mile Ustick to 29,702.00 13,202.00 16,500.00 55.55% McMillan Water Sewer Improve 10913.D ACHD - Ten Mile Rd (Ustick 0.00 4,344.56 (4,344.56) 0.00% to McMillan) Utility Improvements 10914 ACHD Ten Mile McMillan to 6,835.50 0.00 6,835.50 100.00% Chinden Water Sewer Improve 10914.a ACHD Ten Mile, McMillan to 0.00 6,835.50 (6,835.50) 0.00% Chinden Utility Improvements Date: 5/28/20 02:00:02 PM Page: 1 Meridian City Council Meeting Agenda June 2,2020- Page 215 of 263 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 10915 ACHD Eagle Rd Amity to 8,722.80 0.00 8,722.80 100.00% Victory Water and Sewer Improve 10915.a ACHD - Eagle Rd., Victory 0.00 8,722.80 (8,722.80) 0.00% to Amity Utility Imprv. - Design 10933 Franklin Road Interconnect 1,666.68 1,270.00 396.68 23.80% with Suez 10972 ITD - Chinden Blvd, SH16 1,055.00 0.00 1,055.00 100.00% to Linder 10974 ITD - Chinden Blvd, Locust 0.00 6,502.00 (6,502.00) 0.00% Grove to Linder 10975 ACHD Ten Mile Road - 0.00 917.00 (917.00) 0.00% Overland to Victory 10975.a ACHD Ten Mile Rd. Utility 0.00 30,312.00 (30,312.00) 0.00% Imp. (Overland - Victory) 10976.a ACHD - Locust Grove - 0.00 5,000.00 (5,000.00) 0.00% Overland to Victory 10987.a ACHD - Ten Mile & Amity 0.00 9,984.00 (9,984.00) 0.00% Road Intersection - Design 11174 Water Main Extension - 0.00 24,473.58 (24,473.58) 0.00% Warrick Sub Amity Rd Offsite Total Capital Outlay 1,988,010.14 1,469,083.98 518,926.16 26.10% TOTAL EXPENDITURES 1,988,010.14 1,469,083.98 518,926.16 26.10% Date: 5/28/20 02:00:02 PM Page: 2 Meridian City Council Meeting Agenda June 2,2020- Page 216 of 263 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 93505 Sewer Line Extensions 270,000.00 0.00 270,000.00 100.00% 10575 ACHD, Linder Road, 145,000.00 0.00 145,000.00 100.00% Franklin Road to Pine Road, Water and Sew 10575.a ACHD Linder Road Franklin 0.00 3,268.99 (3,268.99) 0.00% Road to RR Tracks - Design & Const 10575.b ACHD Linder Rd to RR 0.00 114,761.62 (114,761.62) 0.00% Tracks Utility Improvements 10591 ACHD, Meridian Road, 105,000.00 3,347.20 101,652.80 96.81% Cherry Lane to Ustick Road, Water and S 10591.b ACHD - Meridian Rd. 0.00 112,363.57 (112,363.57) 0.00% Utility Improvements Cherry to Ustick 10614 Black Cat Trunk Sewer - 0.00 (4,013.32) 4,013.32 0.00% Phase 5 10671 Sewer Main Extension - 29,499.00 0.00 29,499.00 100.00% Five Mile Trunk Relief (Downtown) 10671.a E. Broadway Ave. Sewer 0.00 28,707.00 (28,707.00) 0.00% Main Ext. - Design 10708 Water Main Replacement 4,750.00 0.00 4,750.00 100.00% Pine Ave NW 1st to NW 3 10764 ACHD Linder Road - Ustick 104,731.00 0.00 104,731.00 100.00% to McMillan 10764.a ACHD, Linder Road - Ustick 0.00 776.97 (776.97) 0.00% to McMillan Utility Improvements 10764.b ACHD - Utility 0.00 102,091.69 (102,091.69) 0.00% Improvements Ustick to McMillan Construction 10782 South Meridian Linder Rd 333,110.00 125.00 332,985.00 99.96% Sewer Trunk 10782.a South Meridian Linder Rd 0.00 (908.40) 908.40 0.00% Sewer Truck - Design 10782.b South Meridian Linder 0.00 325,686.42 (325,686.42) 0.00% Trunk Extension 10782.c S Meridian Linder Sewer 0.00 6,727.50 (6,727.50) 0.00% Trunk Bidding Construction Phase 10913 ACHD Ten Mile Ustick to 275,000.00 0.00 275,000.00 100.00% McMillan Water Sewer Improve 10913.D ACHD - Ten Mile Rd (Ustick 0.00 5,411.44 (5,411.44) 0.00% to McMillan) Utility Improvements 10914 ACHD Ten Mile McMillan to 0.00 1,024.00 (1,024.00) 0.00% Chinden Water Sewer Improve 10915 ACHD Eagle Rd Amity to 20,000.00 0.00 20,000.00 100.00% Victory Water and Sewer Improve 10915.a ACHD - Eagle Rd., Victory 0.00 10,970.00 (10,970.00) 0.00% to Amity Utility Imprv. - Design Date: 5/28/20 02:13:04 PM Page: 1 Meridian City Council Meeting Agenda June 2,2020- Page 217 of 263 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 10949 ITD - Eagle Rd to Locust 5,781.00 0.00 5,781.00 100.00% Grove 10949.a ITD - Locust Grove at 0.00 5,781.00 (5,781.00) 0.00% Chinden Sewer Extension 10972 ITD - Chinden Blvd, SH16 5,000.00 0.00 5,000.00 100.00% to Linder 10976.a ACHD - Locust Grove - 0.00 44,597.00 (44,597.00) 0.00% Overland to Victory Total Capital Outlay 1,297,871.00 760,717.68 537,153.32 41.39% TOTAL EXPENDITURES 1,297,871.00 760,717.68 537,153.32 41.39% Date: 5/28/20 02:13:04 PM Page: 2 Meridian City Council Meeting Agenda June 2,2020- Page 218 of 263 Mayor Robert E. Simison W I DIAN City Council regmbers Bernt Tre ernt Joe Borton Public Works I D A H C Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader TO: Mayor Robert E. Simison Members of the City Council FROM: Troy Thrall Staff Engineer II DATE: April 20, 2020 SUBJECT: PURCHASE ORDER FOR$518,303.75 FOR UTILITY IMPROVEMENTS IN CONJUNCTION WITH THE ACHD TEN MILE ROAD, USTICK RD TO MCMILLAN RD PROJECT. 1. RECOMMENDED ACTION A. Move to: Approve a purchase order of$518,303.75 for utility improvements in conjunction with the ACHD Ten Mile Road, Ustick Rd to McMillan Rd project (ACHD Project 518001 / City of Meridian Project 10913) according to the Interagency Agreement approved by Council and executed September 17, 2019. B. Authorize the Procurements Manager to issue the purchase order for a not-to- exceed amount of$518,303.75. II. DEPARTMENT CONTACT PERSONS Troy Thrall, Staff Engineer II 208-489-0348 Clint Dolsby, Assistant City Engineer 208-489-0341 Warren Stewart, City Engineer 208-489-0350 Dale Bolthouse, Director of Public Works 208-985-1257 III. DESCRIPTION A. Backgroun ACHD is widening Ten Mile Road between Ustick Road and McMillan Road to five lanes with sidewalks and bike lanes. Per the attached Interagency Agreement, ACHD has included City water and sewer improvements as part of their project. Also per the Agreement, ACHD has provided a bid abstract for Meridian City Council MAtiniro$n�a June 2,2020— Page 219 of 263 the City's portion of work. With a completed bid abstract, the City must now allocate funds with a Purchase Order. B. Proposed Project This project includes the construction of water, reuse and sewer improvements. The water and reuse improvements will include removing the existing water main from the bridge over Five Mile Creek and installing it under the creek, adjusting water mains and reuse mains as they conflict with irrigation lines, adjusting fire hydrant locations, and adjusting water and reuse valve boxes. The sewer improvements include extending sewer service stubs to the new right-of- way line, and adjusting manholes to grade. IV. IMPACT A. Strategic Impact: This project aligns with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. The construction impacts on the residents are being minimized by partnering with ACHD. B. Fiscal Impact: The costs of the City of Meridian infrastructure improvements are $518,303.75and is funded from two different accounts as shown below. Project Costs: ---------------------------------------------------------------------------------------------------------- Fiscal Year 2020 --------------------------------------------------------------------------------------------------------- Construction Cost $472,996.60 --------------------------------------------------------------------------------- ACHD Cost Share $21,657.32 --------------------------------------------------------------------------------------------------------- ACHD Overhead Costs $23,649.83 ------------------------------------ -------------------------------------------------------------------------------------------------------- Total $518,303.75 -----------------------------------------------------------------------I------------------ 3.75 Available Project Funding_ r i Fiscal Year 2020 Account Code/Codes Water Main Extensions 60-3490-96140 $301,338.61 ------ --------------------------- ------------------------------------ --------------- Sewer Main Extensions 60-3590-93505 $216,965.14 ---------------------------------- ------------------------------------ --------------------------------- : Total Funding____________ L $518,303.75 ---------------------------------- --- ------------------------------------------------------------------------------------------------- V. TIME CONSTRAINTS ACHD will start billing for construction on this project in June 2020. City approval of this agreement is required for ACHD to install water and sewer improvements as part of their project. Meridian City Council Mpft)�N24pyrpa June 2,2020— Page 220 of 263 VI. LIST OF ATTACHMENTS A. ACHD Sewer and Water Bid Results from Central Paving Company, Inc. B. Interagency Agreement Approved for Council Agenda: Meridian City Council Mpjj)ff31gjr31a June 2,2020— Page 221 of 263 City of Meridian Utility Improvements Ten Mile Road Ustick Road to McMillan Road ACHD Project No.518001 City Project No.10913 Central Paving Bid Results Water Sewer Item No. Item Description Estimated Unit Unit Item Item Item Quantity Price Total Total Total 205.4.1.B.1. DEWATERING 1 LS $38,600.00 $38,600.00 $0.00 $38,600.00 303.4.1.B.3. POTHOLE REUSE MAIN AND INSTALL MARKER BALL(PROVIDED BY CITY) 6 EA $788.00 $4,728.00 $0.00 $4,728.00 306.4.1.13.1. IMPORTED TRENCH BACKFILL,TYPE A(PRE-APPROVAL REQUIRED) 300 TON $34.60 $10,380.00 $0.00 $10,380.00 307.4.1.G.1. TYPE P SURFACE RESTORATION-TEMPORARY 341 SY $28.10 $9,582.10 $1,437.32 $8,144.79 310.4.1.A.1.a. 20"O,3/8"THICK STEEL CASING PIPE 75 LF $191.00 $14,325.00 $14,325.00 $0.00 310.4.1.A.1.b. 24"0,3/8"THICK STEEL CASING PIPE 219 LF $324.00 $70,956.00 $0.00 $70,956.00 310.4.1.A.1.c. 2"(IPS)HDPE,PE 3408/4710,DR11,WATER SERVICE PIPE SLEEVE 43 LF $23.80 $1,023.40 $1,023.40 $0.00 310.4.1.A.1.d. 6"PVC,AWWA C900,DR25,WATER CLASS SEWER SERVICE PIPE SLEEVE 25 LF $28.10 $702.50 $0.00 $702.50 310.4.1.A.1.e. 8"PVC,AWWA C900,DR25,WATER CLASS SEWER SERVICE PIPE SLEEVE 68 LF $29.50 $2,006.00 $0.00 $2,006.00 310.4.1.A.1.f. 16"PVC,AWWA C905,DR25,WATER PIPE SLEEVE 24 LF $86.40 $2,073.60 $2,073.60 $0.00 401.4.1.A.1.a. 6"PVC,AWWA C900,DR 18,WATER MAIN 126 LF $133.00 $16,758.00 $16,758.00 $0.00 401.4.1.A.1.b. 8"PVC,AWWA C900,DR 18,WATER MAIN 38 LF $148.00 $5,624.00 $5,624.00 $0.00 401.4.1.A.1.c. 12"PVC,AWWA C900,DR 18,WATER MAIN 228 LF $176.00 $40,128.00 $40,128.00 $0.00 402.4.1.A.1.a. 6"GATE VALVE 3 EA $1,800.00 $5,400.00 $5,400.00 $0.00 402.4.1.A.1.b. 12"GATE VALVE 1 EA $3,500.00 $3,500.00 $3,500.00 $0.00 403.4.1.A.1. FIRE HYDRANT ASSEMBLY 2 EA $4,500.00 $9,000.00 $9,000.00 $0.00 404.4.1.A.1. 1"0 STANDARD WATER SERVICE CONNECTION 6 EA $4,700.00 $28,200.00 $28,200.00 $0.00 404.4.1.B.1. LEAK DETECTION STATION PER MERIDIAN SD-W14 1 EA $3,100.00 $3,100.00 $3,100.00 $0.00 503.4.1.A.3. 4"SEWER SERVICE CLEANOUT 1 EA $1,600.00 $1,600.00 $0.00 $1,600.00 504.4.1.A.1.a. 4"PVC,ASTM D3034,SEWER SERVICE PIPE 60 LF $110.00 $6,600.00 $6,600.00 $0.00 504.4.1.A.1.b. 4"PVC,AWWA C900,DR18,WATER CLASS SEWER SERVICE PIPE 122 LF $122.00 $14,884.00 $14,884.00 $0.00 504.4.1.A.1.c. 6"PVC,ASTM D3034,SEWER SERVICE PIPE 94 LF $118.00 $11,092.00 $11,092.00 $0.00 504.4.1.D.1.a. 4"SEWER SERVICE CONNECTION TO MAIN 2 EA $2,200.00 $4,400.00 $4,400.00 $0.00 504.4.1.D.1.b. 6"SEWER SERVICE CONNECTION TO MAIN 2 EA $2,400.00 $4,800.00 $4,800.00 $0.00 507.4.1.K.1. SEWAGE FLOW CONTROL 1 LS $41,700.00 $41,700.00 $41,700.00 $0.00 1202.4.1.A.1. 14"REUSE GATE VALVE 1 EA $11,300.00 $11,300.00 $0.00 $11,300.00 2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE 24 EA $756.00 $18,144.00 $0.00 $18,144.00 2030.4.1.D.1. ADJUST EXISTING SEWER MAIN DIVERSION STRUCTURE TO GRADE 1 EA $2,200.00 $2,200.00 $0.00 $2,200.00 2030.4.1.E.1. RELOCATE MERIDIAN FIBER OPTIC JUNCTION BOX 2 EA $419.00 $838.00 $0.00 $838.00 SP-M04002 HOT TAP EXISTING WATER MAIN 3 EA $4,600.00 $13,800.00 $13,800.00 $0.00 SP-M04003 RELOCATE EXISTING FIRE HYDRANT 1 EA $3,200.00 $3,200.00 $3,200.00 $0.00 SP-MO4004 2"BLOW-OFF ASSEMBLY PER MERIDIAN SD-W12 1 EA $3,100.00 $3,100.00 $3,100.00 $0.00 SP-M04007.a ABANDON EXISTING FIRE HYDRANT 2 EA $1,300.00 $2,600.00 $2,600.00 $0.00 SP-M04007.15 ABANDON EXISTING WATER MAIN FLUSH LINE 1 EA $2,400.00 $2,400.00 $2,400.00 $0.00 SP-M04007.c ABANDON EXISTING WATER MAIN 2 EA $2,700.00 $5,400.00 $5,400.00 $0.00 SP-MO409 RELOCATE EXISTING WATER METER 1 EA $4200.00 $2,200.00 $2,200.00 $0.00 SP-M04015.a ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING 5 EA $4,300.00 $21,500.00 $21,500.00 $0.00 SP-M04015.15 ADJUST EXISTING REUSE MAIN AT NEW PIPE CROSSING 4 EA $7,100.00 $28,400.00 $0.00 $28,400.00 SP-MO4021 ADJUST EXISTING WATER METER TO GRADE 2 EA $1,000.00 $2,000.00 $2,000.00 $0.00 SP-MO4022 1"WATER SERVICE LINE 80 LF $59.40 $4,752.00 $4,752.00 $0.00 Subtotal $472,996.60 $274,997.32 $197,999.29 overhead $23,649.83 $13,749.87 $9,899.96 cost share $21,657.32 $12,591.43 $9,065.89 Total $518,303.75 $301,338.61 $216,965.14 cost share estimate 5/15/2020 Meridian City Council Meeting Agenda June 2,2020- Page 222 of 263 INTERAGENCY AGREEMENT FOR: ROADWAY CONSTRUCTION/WATER AND SEWER CONSTRUCTION TEN MILE ROAD, USTICK ROAD TO MCMILLAN ROAD ACHD PROJECT NO. 518001 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTIONANATER AND SEWER CONSTRUCTION ("Agreement") is made and entered into this . - day of , 2019, by and between the ADA COUNTY HIGHWAY DISTRICT, a highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or "City"), regarding ACHD Project no. 518001. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County; WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to incorporate into the DISTRICT'S road construction project known as TEN MILE ROAD, USTICK ROAD TO MCMILLAN ROAD ("Project" or "Project Boundaries"), certain modifications or improvements to City owned facilities, including but not limited to relocations, service line extensions and minor modifications to existing systems (collectively, "City Water and Sewer Improvements") as detailed in Project no. 518001, to be constructed pursuant to a separately-executed agreement between DISTRICT and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including the City Water and Sewer Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work attributable to the modification or installation of the City Water and Sewer Improvements within the Project Boundaries; 4 Page 1 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 223 of 263 NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Water and Sewer Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Water and Sewer Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC) and the most current City of MERIDIAN Supplemental Specifications to the ISPWC. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Water and Sewer Improvements. c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Water and Sewer Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Water and Sewer Improvements from the Project. MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Water and Sewer Improvements from the Project. d. Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Water and Sewer Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City Water and Sewer Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor. h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. Page 2 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 224 of 263 i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or potable water service lines, water valve boxes, manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Water and Sewer Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Water and Sewer Improvements. 2. MERIDIAN SHALL; a. Provide the inspection, field survey and grade control required for the installation of all City Water and Sewer Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Water and Sewer Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Water and Sewer Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the City's Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.e., 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1 J., all funds for which MERIDIAN is responsible pursuant to this Agreement. e. Reimburse DISTRICT the construction costs attributable to the quantities of items that would have been required for MERIDIAN to patch and/or repave trenches in the roadway if the work was done outside of the ACHD Project. Costs will be calculated from the unit prices of the awarded bid. Design costs for the ACHD Project completed by MERIDIAN will be deducted from the reimbursement to DISTRICT. Exact items, quantities and design costs will be agreed to by both parties. f. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Water and Sewer Improvements as payment toward the Page 3 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 225 of 263 additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Contractor, preparing change orders, general construction project oversight and maintaining construction project files. g. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs. h. Provide (at City's sole costs) trench compaction testing for the City Water and Sewer Improvements from one-foot (V) above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of tests for the area along the alignment of the pipeline to the designated DISTRICT representative. i. Be liable for the cost of repairing any trench failure attributable to the City Water and Sewer Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. MERIDIAN's liability and duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 3, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act). j. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Water and Sewer Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Water and Sewer Improvements. k. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Water and Sewer Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 3, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. Page 4 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 226 of 263 I. Work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. MERIDIAN's liability and duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article Vlll, Section 3, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act). 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. Page 5 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 227 of 263 j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article Vlll, Section 3 of the Idaho Constitution. k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. I. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. Page 6of8 Meridian City Council Meeting Agenda June 2,2020— Page 228 of 263 u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Water and Sewer Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST: ADA COUNTY HIGHWAY DISTRICT By I ���G''� becca Arnold Director President, Board of Commissioners ATTEST: as AUG& CITY OF MERIDIAN LC> OA' �+[7h cif W (4�? L E ..IDIAN By: No } Chr Johns Tammy de Weerd �Rolrhe 7RE `y��� Ci Clerk Mayor Page 7 of S Meridian City Council Meeting Agenda June 2,2020— Page 229 of 263 STATE OF IDAHO ) ss. COUNTY OF ADA ) On this }'` day of _ emI?e,� , 2019, before me, the undersigned, personally appeared REBECCA ARNOLD and President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whos names are subscribed to the within instrument, and acknowledged to me that they executed t e same for and on behalf of said body. UL Di(-) IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above.Wrjtot;.•• •' SP AR • 11 cO`° %p = Notary Public for daho U �.r Residing at ' ?.?! , Idaho '•• '��p•A :OQ••• '••,,`s?q �� �•..•' My commission expires: ••••.•........•.• August 13,2026 STATE OF IDAHO ) ss. COUNTY OF ADA ) On this � day of 2019, before me, the undersigned, personally appeared TAMMY EYE WEERD and CHRIS JOHNSON, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. _ - CHARLENE WAY ` J COMMISSION#67390 -- - NOTARY PUBLIC STATE OF IDAHO Notary Public fQr Idaho MY COMMISSION EXPIRES 3/28RZ Residing at , Idaho My commission expires: Page 8 of 8 Meridian City Council Meeting Agenda June 2,2020— Page 230 of 263 C-/WE IDIAN-- ITEM SHEET Ommr Council Agenda Item - 5.A. Presenter: Warren Stewart Estimated Time for Presentation: 5 Minutes Title of Item - Public Works: Budget Amendment in the Amount of$196,185 for Streetlight Installation for the Chinden WinCo Project Request is to fund the street lighting on Chinden Boulevard in conjunction with the new WinCo/ Linder Village project. ATTACHMENTS: Descriptio T U loa FY2020 Budget Amendment Fully Signed_Street Budget Amendment 5/27/2020 Li ht Winco Chinden - 5-27-20 Meridian City Council Meeting Agenda June 2,2020— Page 246 of 263 5/21/2020 12:21 PM City of Meridian FY2020 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total C�� E IDIAN 01 1860 41200 0 Wages _ 01 1860 41206 0 PT/Seasonal Wages 01 1860 41210 0 Overtime Please only complete the fields highlighted 01 1860 41304 0 Uniform Allowance 01 1860 42021 0 FICA $ Amendment Details 01 1860 42022 0 PERSI $ Title: Streetlight Installation for the Chinden WinCo 01 1860 42023 0 Worker's Comp $ Department Name: Public Works 01 1860 42025 1 0 1 Employee Insurance $ Presenting Department Name: Public Works Total Personnel Costs $ Department#: 1860 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1860 54000 0 Equipment&Supplies $ 196,185 $ 196,185 Project#: 01 1860 0 $ - 01 1860 0 $ Is this for an Emergency? ❑ Yes (] No 01 1860 0 $ New Level of Service? 0 Yes ❑ No 01 1860 0 $ 01 1860 0 $ Clerks Office Stamp 01 1860 0 $ 01 1860 0 $ 01 1860 0 $ 01 1860 0 $ 01 1860 0 $ 01 1860 0 $ 01 1860 0 $ - Date of Council Approval 6-2-2020 Total Operating Expenditures $ 196,185 $ $ 196,185 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Ackno d emen Date 01 1860 0 � 01 1860 0 ZW 01 1860 0 Department Director 01 1860 0 01 1860 0 5/26/20 5/26/20 01 1860 0 Chief Financial Officer Total Capital Outlay $ - Revenue/Donations Fund# Dept.# G/L# Proj.# G/L#Description Total nil Liaison 01 1860 0 5/27/20 01 1860 0 Mayor Total Revenue/Donations $ - Total Amendment Request $ 196,185 Meridian City Council Meeting Agenda June 2,2020— Page 247 of 263 City of Meridian FY2020 Budget ArnanB6s@ps\BusOps\BudgetRates\Budget Prep Rec_10 years\Budget'20\Amendments\Winco-Chinden Streetlights\FY 20 Budget Amendment Chinden-WinCo Streetlights-5-14-20-CM_WS 6/21/2020 12:21 PM City of Meridian FY2020 Budget Amendment Form Total Amendment Cost-Lifetime PriorYear(s) ,' Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works Funding 2020 2021 2022 2023 2024 Title: Streetlight Installation for the Chinden WinCo Personnel -- $ - - $ - $ $ - $ - instructions for Submitting Budget Anrondmeom Operating $ 196,185 $ - $ $ $ - > Departmentwdn send Amendment with Directors signature to Finance(Budget Analyst)for—eiw Capital $ - > Depattment will add Amendment to Council Agenda usmg Agenda Manager Software Total $ - $ 196,185 $ $ $ $ > Fiance will send Amendment to Coundi Uaison for signature > Council Uawn will send signed Amendment to Finance Total Estimated Project Cost: $ 196,185 > Finance(Budget Analyst)wnl send apprmed Amendment to the Mayor for acknowledgement/approval Evaluation Questions � Mayor will send Amendment to the Ciry ClerWs office > After Council approval the City Clerk will forward to Finance(Budget Analyst} Please answer all Evaluation Questions using the financial data referenced above. 1. Describe what is being requested? A budget amendment is being requested to fund the continuous street lighting on Chinden Boulevard in conjunction with the new WinCo/Linder Village project. This is similar to the streetlight project approved by Council for the new Costco on Chinden. Project total is$245,224. FY20 budget made available to put toward this project is$49,039 making the total request for this amendment$196,185. 2. Why was this budget request not submitted during the current fiscal year budget cycle? At budget time,it was believed that continuous street lighting on Chinden would be funded by the State's STAR's program. Recently,ITD made the determination that the lights would not be funded by the STAR's program.Therefore,the project must be funded by the City if it's to be completed.As Chinden is a source of many accidents,fundingthis project is important to vehicle and pedestrian safety. 3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle? Chinden Road widening construction has started,and it will be more cost-effective to have the streetlights installed in collaboration with the road widening project due to savings in site restoration and traffic control. 4 4. Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources ofanticipated additional revenue that will result from approval ofthis request. Funding will be from the General Fund. City source of funds for this effort include both current and future development fees along with adjustments to Street Light projects in FY20 and the CFP from FY21-24. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/Citystrategic plan? Yes.City Strategic Plan Goal 4-Safe,Healthy,and Secure 6. Does this request require resources to be provided by other departments? Ifyes,please describe the necessary resources to be provided by other departments. Legal for reimbursement agreements and Purchasing for any necessary contracts/P.O.'s. 7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No 8.Is the amendment going to result in the disposal of an asset? Yes or No No--. 9.Any additional comments? !— Total Amendment Request $ 196,185� Every effort should be made to avoid reopening the budgetfor an amendment.Departments will need to provide backup and appear before the City.Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget.Changes to the original balanced budget may cause o funding shortfall. Meridian City Council Meeting Agenda June 2,2020— Page 248 of 263 City of Meridian FY2020 Budget Ar6 BBsops\BusOps\BudgetRates\Budget Prep Rec 10 years\Budget'20\Amendments\Wino-Chinden Streetlights\FY 20 Budget Amendment Chinden-WinCo Streetlights-5-14-20-CM_WS Mayor Robert Simison E IDIAN City Council Members Joe Borton Treg Bernt Public Works !rJ A H a Luke Cavener Liz Strader Department Jessica Perreault Brad Hoaglun TO: Mayor Robert Simison Members of the City Council FROM: Al Christy, Transportation and Utility Coordinator DATE: 5/1/20 SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$196,185 FOR STREET LIGHT INSTALLATION FOR THE CHINDEN WINCO PROJECT. REQUESTED COUNCIL DATE: 6/2/20 I. RECOMMENDED ACTION A. Move to: 1. Approve the Chinden WinCo Project Street Light Budget Amendment for $196,185. 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Al Christy, Transportation and Utility Coordinator (208)489-0352 Warren Stewart, City Engineer (208)489-0350 Dale Bolthouse, Director of Public Works (208) 985-1257 i III. DESCRIPTION A. Background Over the last year,the Public Works Department has worked with various parties on the WinCo Chinden Blvd. widening project. The initial project plan development included continuous lighting along Chinden Blvd., and was to be funded by a STAR's agreement with WinCo. Recently, ITD made the j determination that continuous roadway lighting would not be funded by the STAR's agreement. This determination has left the City to fund and install the balance of the lighting not included in the development agreement. Meridian City Council Meeting Agenda June 2,2020— Page 249 of 263 Page I of 4 Installing the streetlights during the roadway construction will be more cost effective than installing them after the roadway work is complete. The Public Works Department has coordinated with WinCo to include streetlight installation in the project. This amendment will fund twenty-nine (29) additional streetlights and will provide continuous street lighting east of Linder Road (see attached exhibit). Work on the lights will commence as soon as the budget is approved. This request is similar to the FY20 Chinden Costco Street Lighting amendment approved by Council in November. B. Reason for Amendment This request is for an additional 29 streetlights to be installed on Chinden Boulevard. Continuous lighting on Chinden that is uniform in appearance and installed at the same time will provide the highest level of safety for pedestrians and vehicles. This is especially important as Chinden Boulevard has historically had more serious accidents compared to other roads in Meridian. The main standards for streetlights in the U.S., the AASHTO Roadway Lighting Design Guide and AASHTO Policy on Geometric Design of Highways and Streets, state that continuous lighting generally provides a 30% reduction in nighttime accidents. These standards are enforced by the City of Meridian as shown in Section 6-2 of the Meridian City Design Standards. Also — Section 6-3 of the Standards states that streetlights are required for all development including road widening. Payment on the project will be made once streetlights are installed and have passed inspection. IV. IMPACT A. Fiscal Impact: Funding for this effort includes both current and future development fees along with adjustments to projects in FY20 and the FY21-24 CFP as outlined in the table below. Chinden Winco Street Light Funding Scenario Offsetting Funds Notes Current Development Funds $ 16,930.00 Future Anticipated Development Funds $ 59,255.00 CFP Adjusted FY21—24 Street Lights—Supplemental Projects $ 20,000.00 Lowered FY21-24 $5000 per year Street Light Fixture Upgrade to LED Projects $ 100,000.00 Lowered FY21-24 $25,000 per year Total Identified Offsetting funds $ 196,185.00 FY20 Approved Budget Available $ 49,039.00 Project Total $ 245,224.00 Meridian City Council Meeting Agenda June 2,2020— Page 250 of 263 Page 2 of 4 B. Strategic Im-pact: This program meets our mission requirements to identify and prioritize work to anticipate,plan and provide public services that support the needs of our growing community. C. Service/Delivery Impact: The increase in funding will allow the City to provide the highest level of service for pedestrian and vehicular safety on Chinden Boulevard. V. TIME CONSTRAINTS Time is of the essence. The City does not want to delay the project and there is a lead- time to procure the additional materials. Approved for Council Agenda: S/z 6/zo Meridian City Council Meetin Agenda June 2,2020— Page 251 of 263 Page of 4 &a mo | � .---.oil �| kn | �;a _■ .— ■ lag Black Cat _* ? .... CF \ ,- - f§(E ■ ~ R!£# ■ r Mile \i& a� ff : ■ � • ■ -% ■ Linder ' • — £ � J ( � � 9 7Rgf � --—Meridian Af E {r 0 �t k =r a CD Co O c_ ce CD — — --Locust � Fr =j 3 11if : 0 Omni o --| [ ' $}■ { ' � � 2 Meridian City Council Meet w Agenda June 2.2020 ® �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 5.B. Presenter: Dave Miles Estimated Time for Presentation: 10 Title of Item - Mayor's Office: 2020 Citizen Survey ATTACHMENTS: Memo to Council Cover Memo 5/28/2020 2020 Citizen Survey Draft Exhibit 5/28/2020 Meridian City Council Meeting Agenda June 2,2020— Page 253 of 263 Aff Mayor Robert E. Simison City Council Members: Treg Bernt Brad Hoaglun I DIAN Joe Borton Jessica Perreault lLYLuke Cavener Liz Strader MEMORANDUM TO: Mayor & City Councilmembers FROM: Dave Miles, Chief of Staff C DATE: May 28, 2020 SUBJECT: 2020 Citizen Survey—Working Draft Since 2014, Meridian has issued a citizen survey every three years. The intent of the survey is to help the City understand the community's use and satisfaction of various services that are offered in Meridian. Some of these services are provided directly by the City, such as police, fire, parks, water, etc. Others are provided by partner agencies or providers (ACHD, Schools, etc.). We plan to issue the attached draft survey instrument over the next three months, and have contracted with ETC Institute, who will administer a statistically valid survey process as in past years. ETC Institute has reviewed the survey for content and of the 34 questions, 31 are substantially the same (if not identical). New questions added consist of#10, #11, #20A. Keeping questions consistent with past surveys allows the City to track and trend information over time so that the City can have consistent data related to the services offered in Meridian. I look forward to discussing the survey and any additional thoughts you have. Mayor's Office r 33 E. Broadway Avenue, Suite 301, Meridian, ID 83642 Phone 208-4 r1 `L'�'t: '�� ." �, .Wgf1d11fl� ys o0d63 2020 City of Meridian Citizen Survey E IDIAN=— Please take a few minutes to complete this survey. Your input is an important part of the C�Vcity's on-going effort to improve the quality of services provided in the City. You may also A N complete this survey on-line by going to www.meridiancitysurvey.org. If you have questions, please call the Mayor's Office at 489-0529. THANK YOU! 1. The vision for the City of Meridian is as follows: "By 2035, Meridian will be the West's premier community to live, work and raise a family." Several items that may influence your perception of Meridian as a community are listed below. Using a scale of 0 to 10,where 10 means "Excellent" and 0 means "Poor," please rate the City of Meridian in the followin areas: Excellent Poor Don't Know 01. As a place to live 10 9 8 7 E6M 4 3 2 1 0 99 02. As a place to work 10 9 8 7 6 5 4 3 2 1 0 99 03. As a place to raise a family 10 9 8 7 6 5 4 3 2 1 0 99 04. As a place to start/do business 10 9 8 7 6 5 4 3 2 1 0 99 05. s a city that is building a strong sense of community 10 9 8 7 6 5 4 3 2 1 0 99 06. ks a city that is developing a strong local economy 10 9 8 7 6 5 4 3 2 1 0 99 07 s a city that is developing a strong local workforce that can compete 10 9 8 7 6 5 4 3 2 1 0 99 n today's economic climate 08. s a city that is planning for future growth and development 10 9 8 7 6 5 4 3 2 1 0 99 09. s a city that is developing a sustainable and conscious environment 10 9 8 7 6 5 4 3 2 1 0 99 10. ow well the City is protecting the quality of the air and water 10 9 8 7 6 5 4 3 2 1 0 99 11. ow well the City is maintaining high quality neighborhoods 10 9 8 7 6 5 4 3 2 1 0 99 12. low well the City is providing options for mobility other than driving 10 9 8 7 6 5 4 3 2 1 0 99 13. low well the City is ensuring public safety 10 9 8 7 6 5 4 3 2 1 0 99 14. How well the City is communicating with the community 10 9 8 7 6 5 4 3 2 1 0 99 2. While the City is not the sole contributor to your quality of life, it is important to understand the perceptions residents have of the quality of life in Meridian. Using a scale of 0 to 10,where 10 means"Greatly Exceeds My Expectations"and 0 means"Does Not Meet My Expectations at All," please rate the City and its partners in the following areas: Greatly Does Not Don'tExceeds My Meet My Expectations Expectations at All 1. Overall quality of life in the City 10 9 8 7 6 5 4 3 2 1 0 99 2. Overall quality of city services provided 10 9 8 7 6 5 4 3 2 1 0 99 3 Overall quality of customer service you receive from city 10 9 8 7 6 5 4 3 2 1 0 99 employees 4. Your view of an ideal place to live 10 9 8 7 6 5 4 3 2 1 0 99 3. Using a scale of 0 to 10,where 10 means"Strongly Agree"and 0 means"Strongly Disagree,"please rate your level of agreement with the following. Strongly . . D. Agree Disagree 1. Quality housing and a variety of options exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99 2. Development in the City enhances the quality of life 10 9 8 7 6 5 4 3 2 1 0 99 3. There are a variety of employment opportunities in Meridian 10 9 8 7 6 5 4 3 2 1 0 99 4. Access to quality shopping and entertainment exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99 5. The City is managing growth wisely 10 9 8 7 6 5 4 3 2 1 0 99 6. Meridian has a sense of community 10 9 8 7 6 5 4 3 2 1 0 99 7. The City continuously improves services 10 9 8 7 6 5 4 3 2 1 0 99 8. The City uses your tax dollars wisely 10 9 8 7 6 5 4 3 2 1 0 99 9. The City is headed in the right direction 10 9 8 7 6 5 4 3 2 1 0 99 2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020— Page 255 of 263 1 4. If you own a home in Meridian, approximately 29%of your total property tax bill goes to the City of Meridian to fund the City's operating budget for services such as police,fire and parks services. Relating to services and facilities in the City of Meridian, using a scale of 0 to 10,where 10 means "Definitely Getting My Money's Worth" and 0 means "Definitely Not Getting My Money's Worth," please rate the value you feel you are getting for City tax dollars and fees. Definitely Definitely F Getting My Not Getting D. Money'sMoney's My Worth Worth 1. 1 Value received for city tax dollars and fees 1 10 M 8171615141312111 0 1 99 5. Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the quality of the following services provided b the Cit of Meridian. Excellent Poor Don't Know 01. Fire/Rescue Services 10 9 8 7 6 5 4 3 2 1 0 99 02. Fire prevention and public education 10 9 8 7 6 5 4 3 2 1 0 99 03. Police department/law enforcement 10 9 8 7 6 5 4 3 2 1 0 99 04. Code enforcement 10 9 8 7 6 5 4 3 2 1 0 99 05. Traffic enforcement 10 9 8 7 6 15 4 3 2 1 0 99 06. Planning&zoning services 10 9 8 7 6 5 4 3 2 1 0 99 07. Building permit services 10 9 8 7 6 5 4 3 2 1 0 99 08. Utility billing services 10 9 8 7 6 5 4 3 2 1 09. Sewer services 10 9 8 7 6 5 4 3 2 1 0 99 10. Water services 10 9 8 7 6 5 4 3 2 1 0 99 11. Garbage/trash pick-up services 10 9 8 7 6 5 4 3 2 1 0 99 12. Recycling services 10 9 8 7 6 5 4 3 2 1 0 99 13. City parks 10 9 8 7 6 5 4 3 2 1 0 99 14. Recreation programs 10 9 8 7 6 5 4 3 2 1 0 99 16. Programs for youth 10 9 8 7 6 5 4 3 2 1 0 99 17. Communications 10 9 8 7 6 5 4 3 2 1 0 99 18. Passport Acceptance Agency 10 9 8 7 6 5 4 3 2 1 0 99 6. Which THREE of the City Services listed above do you think should receive the MOST EMPHASIS from city leaders over the next TWO years? [Enter the numbers for your top choices using the list in Question 5 above.] 1 st: 2na: 3ra: 7. Using a scale of 0 to 10,where 10 means "Excellent"and 0 means "Poor," please rate the following services provided by other a enc partners. Excellent Poor D. Know 01. Public transportation services contracted with Valley Regional 10 9 8 7 6 5 4 3 2 1 0 99 Transit 02. Animal control contracted with Idaho Humane Society 10 9 8 7 6 5 4 3 2 1 0 99 03. Programs for seniors at the Meridian Senior Center 10 9 8 7 6 5 4 3 2 1 0 99 04. K-12 education by West Ada School District 10 9 8 7 6 5 4 3 1 2 1 1 1 0 99 05. Lakeview Golf Course 10 9 8 7 6 5 4 3 2 1 0 99 06. Library services by the Meridian Library District 10 9 8 7 6 5 4 3 2 1 0 99 07. Swimming Pool by Western Ada Recreation District 10 9 8 7 6 5 4 3 2 1 0 99 08 State Highways operated by Idaho Transportation Department 10 9 8 7 6 5 4 3 2 1 0 99 (Eagle Road, Meridian Road, and Chinden Boulevard) 09. All city roads operated by Ada County Highway District 10 9 8 7 6 5 4 3 2 1 0 99 10. Elections by Ada County Clerk 10 9 8 7 6 5 4 3 2 1 0 99 11. Cemetery services by Meridian Cemetery Maintenance District 10 9 8 7 6 5 4 3 2 1 0 99 12. Cell/mobile/data service by provider in Meridian area 10 9 8 7 6 5 4 3 2 1 0 99 2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020- Page 256 of 263 2 13. Internet service by telecommunications provider in Meridian 1 10 19 18 17 16 15 14 3 2 1 0 99 8. There are a variety of transportation infrastructure improvements needed along roads in Meridian. Using a scale of 0 to 10, where 10 means "High Priority" and 0 means "No Priority," please rate the following road-related aspects of our community you would like to see. High No D• Priority Priority Know 1. Roadway widening (from single to multiple lanes) 10 9 8 7 6 5 4 3 2 1 0 99 2. Intersection improvements 10 9 8 7 6 5 4 3 2 1 0 99 3. Pathways/sidewalk connections on local streets 10 9 8 7 6 5 4 3 2 1 0 99 4. Sidewalks on arterial (major) roadways 10 9 8 7 6 5 4 3 2 1 0 99 5. Street lights 10 9 8 7 6 5 4 3 2 1 0 99 6 Shared bike and pedestrian facilities (similar to Boise Greenbelt) 10 9 8 7 6 5 4 3 2 1 0 99 detached from roadway 7. Beautification/landscaping 10 9 8 7 6 5 4 3 2 1 0 99 9. Which THREE of the transportation improvements listed above do you think should receive the MOST EMPHASIS from city leaders in working with partner agencies over the next THREE years? [Enter the numbers for your top choices using the list in Question 8 above.] 1 st: 2na: 3ra: 10.Meridian prioritizes roadway and intersection projects that the Ada County Highway District does not currently have in their budget. Using a scale of 0 to 10, where 10 means "High Priority" and 0 means "No Priority," please rate your priority of the following future roadway construction projects in our community. High No Don't Priority • • 1. Construct Linder Road overpass over 1-84 10 9 8 7 6 5 4 3 2 1 0 99 2. Widen Locust Grove Rd.from Fairview to Ustick Rd. 10 9 8 7 6 5 4 3 2 1 0 99 3. Widen Victory Rd.from Locust Grove Rd. to Eagle Rd. 10 9 8 7 6 5 4 3 2 1 0 99 4. Widen Ustick Rd. from Ten Mile Rd. to Linder Rd. 10 9 8 7 6 5 4 3 2 1 0 99 5. Widen Linder Rd.from Cherry Ln.to Ustick Rd. 10 9 8 7 6 5 4 3 2 1 0 99 11.If a bond measure were placed on the ballot requesting funding for road improvement needs, in general would you support a bond to pay for the identified roadway and intersection projects above in question#10? (1)Yes (2) No (9) Don't Know 12.Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the following parks and recreation services. FExcellent Poor Don't 01. Number of city parks 10 9 8 7 "54 3 2 1 0 99 02. Quality, appearance and maintenance of city parks 10 9 8 7 6 5 4 3 2 1 0 99 03. Quality of athletic fields 10 9 8 7 6 5 4 3 2 1 0 99 04. Number of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99 05. Quality and variety of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99 06. Number of pathways for walking and biking 10 9 8 7 6 5 4 3 2 1 0 99 07. Quality of pathways for walking and biking 10 9 8 7 6 5 4 3 2 1 0 99 08 Availability of information about recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99 through social media,Activity Guides, email updates, website, etc. 09. Availability of community center and gym facilities 10 9 8 7 6 5 4 3 2 1 0 99 10. Number of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99 11. Quality and variety of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99 12. Number of adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99 13. Quality of the adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99 14. Availability of youth sports programs through partners, such as the 10 9 8 7 6 5 4 3 2 1 0 99 Meridian City Council Meeting Agenda June 2,2020— Page 257 of 263 2020 ETC Institute 3 Police Activities League (PAL), Meridian Youth Baseball (MYB), and others. Quality of youth sports programs through partners, such as the 15. Police Activities League (PAL), Meridian Youth Baseball (MYB), 10 9 8 7 6 5 4 3 2 1 0 99 and others. 13.In the past 12 months, have you or anyone in your household visited a City of Meridian park? (1)Yes, I have personally visited a city park in the last year (2)Yes, a household member has visited a city park in the last year (3) No 14.Some neighborhoods have a great"sense of community." People know their neighbors form Neighborhood Watch Programs or have block parties and truly think of the others in the same area as "neighbors." Using a scale of 0 to 10,where 10 means a "Very Strong Sense of Community" and 0 means"No Sense of Community at All," please rate the sense of community in your neighborhood. Very • . No of Don't Sense of • At All Community 1. 1 Rating of the"sense of community" in your neighborhood 10 19 M 7 6 5 4 3 12 1 1 1 0 1 99 15.Public safety has prioritized public outreach using social media, public presentations, citizen academies, and volunteer opportunities like citizen park patrols. Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the following public safety services. Excellent Poor Don't • 01. Overall feeling of safety in the City 10 9 81, 1, 7r , , 2 1 0 99 02. Qualityof local police protection 10 9 83 2 1 0 99 03. How quickly police respond to 911 emergencies 10 9 83 2 1 0 99 04. The visibility of police in neighborhoods 10 9 83 2 1 0 99 05. Safety in city parks 10 9 8 3 2 1 0 99 06. Police safety education programs 10 9 8 7 6 5 4 3 2 1 0 99 07. Professionalism of employees responding to emergencies 10 9 8 7 6 5 4 3 2 1 0 99 08. Overall quality of the fire department 10 9 8 7 6 5 4 3 2 1 0 99 09. How quickly fire department responds to 911 emergencies 10 9 8 7 6 5 4 3 2 1 0 99 10. Quality of Emergency Medical Services(EMS) 10 9 8 7 6 5 4 3 2 1 0 99 11. Fire safety education programs 10 9 8 7 6 5 4 3 2 1 0 99 12. Current location of fire stations 10 9 8 7 6 5 4 3 2 1 0 99 13. Fire department public outreach 10 9 8 7 6 5 4 3 2 1 0 99 16.Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the City's efforts in the enforcement of the following codes and ordinances. Excellent Poor Don't 1. Weed abatement 10 9 8 7 6 5 -4T 37 2 1 0 99 2. Removal of graffiti 10 9 8 7 6 5 4 3 12 1 0 99 3. Abandoned/junk automobile removal 10 9 8 7 6 5 4 3 2 1 0 99 4. Clean-up of litter and debris on private property 10 9 8 7 6 5 4 3 2 1 0 99 5. Dilapidated houses or buildings 10 9 8 7 6 5 4 3 2 1 0 99 6. Illegal dumping 10 9 8 7 6 5 4 3 2 1 0 99 17.Do you have a working smoke detector in your home? (1)Yes (2) No (9) Don't Know Meridian City Council Meeting Agenda June 2,2020— Page 258 of 263 2020 ETC Institute 4 18.The City uses a variety of methods to communicate with the public, including its website, social media such as Nextdoor, Facebook and Twitter, traditional media such as newspapers, radio, and television, and a bi-weekly newsletter. Using a scale of 0 to 10,where 10 means"Excellent" and 0 means "Poor," please rate the following communication services. 1. Effectiveness of city communications with the public 10 9 8 7 6 5 4 3 2 1 0 99 2. Opportunities for public involvement in local decision-making 10 9 8 7 6 5 4 3 2 1 0 99 3. Quality of www.meridiancity.org 10 9 8 7 6 5 4 3 2 1 0 99 4 The usefulness of the online services available on the City of 10 9 8 7 6 5 4 3 2 1 0 99 Meridian website bill pay/class registration) 5. Quality of information about city programs and services 10 9 8 7 6 5 4 3 2 1 0 99 19.Where do you currently get information about Meridian's services and programs? (Check all that apply) (01) City website (06) Newspaper (02) Social Media (Nextdoor, Facebook, Twitter, Instagram) (07) Radio (03)Television/news (08) Emails from the City (04) Flyers in utility bills (09) Events such as Coffee with the Mayor, Town Halls (05) Information booklets/city publications (10) Other Source: 20.Did you visit downtown Meridian at least once during the past year for a purpose other than work? (1)Yes[Go to 21] (2) No[Go to 20a] (3) Don't remember 20a. [If NO to Q20]When you think about downtown,why didn't you visit in the last year? (1) Lack of parking (4) Not enough variety of restaurants (2) Lack of open space (5) Lack of walkability (3) Not enough variety of shopping 21.In general,would you favor or oppose allowing residents of a city the ability to vote on a temporary sales tax(local option tax) increase to provide funding for identified infrastructure improvements in the community? (1) Favor (2)Oppose (3) Not sure 22.Using a scale of 0 to 10,where 10 means "High Priority"and 0 means "No Priority," please rate the importance of the following community issues. High No D. Priority Priority 01. Roads/Traffic/Transportation 10 U98 7 6 5 4 3 2 1 0 99 02. Growth/Development 10 7 6 5 4 3 2 1 0 99 03. Education/Schools 10 7 6 5 4 3 2 1 0 99 04. Homelessness/Social Services 10 7 6 5 4 3 2 1 0 99 06. Affordable Housing 10 9 8 7 6 5 4 3 2 1 0 99 07. Jobs/Economic Development 10 9 8 7 6 5 4 3 2 1 0 99 08. Public Transportation 10 9 8 7 6 5 4 3 2 1 0 99 09. Downtown redevelopment 10 9 8 7 6 5 4 3 2 1 0 99 10. Pathway/sidewalk connections 10 9 8 7 6 5 4 3 2 1 0 99 11. City Tax burden 10 9 8 7 6 5 4 3 2 1 0 99 12. Telecommunications(cell phone/internet service) 10 9 8 7 6 5 4 3 2 1 0 99 13. Access to Mental Health Services 10 9 8 7 6 5 4 3 2 1 0 99 23.Which THREE of the Priorities listed above do you think should receive the MOST EMPHASIS from city leaders over the next THREE years? [Enter the numbers for your top choices using the list in Question 29 above.] 1 st: 2na: 3ra: 24.Use the space below to address any additional comments you wish to share with the City of Meridian. Meridian City Council Meeting Agenda June 2,2020— Page 259 of 263 2020 ETC Institute 5 25.Your gender? (1) Male (2) Female 26.What is your age? (1) 18 to 24 (3)35 to 44 (5)55 to 64 (2)25 to 34 (4)45 to 54 (6)65 or older 27.Which of the following best describes the home in which you live? (1)A manufactured trailer or mobile home (4)Townhouse or duplex (2)An apartment (5)A detached single-family house (3)A condominium (6)Other: 28.Do you own or rent your home? (1)Own (3) Don't know (2) Rent (4)Other: 29.How many years and months have you lived in Meridian? number of years number of months 30.Including yourself, how many people in your household are: Under Age 5 Ages 10-14 Ages 18 and over Ages 5-9 Ages 15-17 31.Does your household have a dog? (1)Yes [Answer Q38a-b] (2) No[Go to Q39] 38a. [If YES to Q#38] How many dogs do you have in your household? (1)One (3)Three (2)Two (4) Four or more 38b. [If YES to Q#38] Do you know that Meridian requires dogs to be licensed annually? (1)Yes (2) No 32.Which of the following best describes your current employment status? [Select one] (01) Employed full time (07)A student working full time (02) Employed part time (08)A student working part time (03)Self-employed (09) Not employed due to a disability (04) Not employed outside the home; a homemaker (10) Not employed, but seeking work (05) Retired (11) Not employed, but NOT seeking work (06)A full-time student, not working (12) Other: 33.What is the approximate total annual family income of all members of your household? (01) Less than$20,000 (04)$50,000-$74,999 (07) 150,000-$199,999 (02)$20,000-$34,999 (05)$75,000-$99,999 (08)$200,000 or more (03)$35,000-$49,999 (06)$100,000-$149,999 (09) Not sure 34.How do you make and receive phones calls? (1) Landline [Answer Q42] (2)Cell phone[Answer Q41 b] (3) Both [Answer Q41a-b] 34a. [If BOTH to Q41] Do you primarily use your cell phone, landline or both to make and receive calls? (1) Primarily use cell phone _(2) Primarily use Iandline 34b. [If CELL PHONE/BOTH to Q41]Who is your cell phone service provider? (1)Verizon (3)Sprint (5) Other: (2)AT&T _(4)T-Mobile This concludes the survey. Thank you for your time! Please return your completed survey in the enclosed postage paid envelope addressed to: ETC Institute,725 W. Frontier Circle,Olathe,KS 66061 2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020— Page 260 of 263 6 Your responses will remain completely confidential.The information printed to the right will ONLY be used to help identify which areas of the City are having problems with city services.If your address is not correct,please provide the correct information. Thank you. Meridian City Council Meeting Agenda June 2,2020— Page 261 of 263 DirectionFinder® 2013 ETC Institute 7 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.C. Presenter: Estimated Time for Presentation: 15 Title of Item - Human Resources: Separation of Policies and Procedures Meridian City Council Meeting Agenda June 2,2020— Page 262 of 263 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.D. Presenter: Estimated Time for Presentation: 10 Title of Item - City Council Discussion: Council Meeting Format Meridian City Council Meeting Agenda June 2,2020— Page 263 of 263