2020-06-02 Work Session CITY COUNCIL WORK
C� E IIN,�:7— SESSION MINUTES
City Council Chambers
33 East Broadway Avenue
Meridian, Idaho
Tuesday, June 2, 2020 at 4:30 PM
Virtual Meeting Information
https://us02web.zoom.us/j/85776079550
Join by Phone: 253-215-8782 Webinar ID: 857 7607 9550
1. Roll-Call Attendance
X Liz Strader X Joe Borton
X Brad Hoaglun X Treg Bernt
X Jessica Perreault X Luke Cavener
X Mayor Robert E.Simison
2. Adoption of Agenda - Adopted
Item 3: Consent Agenda [Action Item] — Approved as Noted (3 G)
A. Approve Minutes of May 19, 2020 City Council Work Session
B. Approve Minutes of May 19, 2020 City Council Regular Meeting
C. Approve Minutes of May 26, 2020 City Council Regular Meeting
D. Findings of Fact, Conclusions of Law for Andorra Senior Living
(H-2019-0127) by Sawtooth Development Group, LLC, Located at
715 & 955 S. Wells St. and 971 E. Wells Circle
E. Master Professional Services Agreement with Colin Yates
for Tactical Emergency Casualty Care Training
F. Second Addendum to Development Agreement for Graycliff
Estates (MDA-H-2019-0129) with Star Development, Inc.
(Owner/Developer), Located Southwest of W. Harris St. and
S. Meridian Rd. (Parcel No. S1225418957)
G. Approval of Ada County Highway District Bid Results for the Ada
County Highway District Ten Mile Rd. Utility Improvements —
Ustick to McMillan Project for the Not-To-Exceed Amount of
$518,303.75 — Removed from Consent Agenda
H. City of Meridian Financial Report April 2020
I. AP Invoices for Payment - 05/28/20 - $462,612.66
J. AP Invoices for Payment - 05/29/20 - $158,045.36
Item 4. Items Moved From the Consent Agenda [Action Item]
A. A. Approval of Ada County Highway District Bid Results for the
Ada County Highway District Ten Mile Rd. Utility Improvements —
Ustick to McMillan Project for the Not-To-Exceed Amount of
$518,303.75 - Approved
Item 5: Department / Commission Reports [Action Item]
A. Public Works: Budget Amendment in the Amount of $196,185 for
Streetlight Installation for the Chinden WinCo Project - Approved
B. Mayor's Office: 2020 Citizen Survey
C. Human Resources: Separation of Policies and Procedures
D. City Council Discussion: Council Meeting Format
Item 6: Executive Session per Idaho Code 74-206(d): To consider records
that are exempt from disclosure as provided in chapter 1, title 74,
Idaho Code
In to Executive Session: 5:47 pm
Out of Executive Session: 6:03 pm
Meeting Adjourned at 6:03 pm
Meridian City Council Work Session June 2, 2020.
A Meeting of the Meridian City Council was called to order at 4:32 p.m., Tuesday, June
2, 2020, by Mayor Robert Simison.
Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica
Perreault, Brad Hoaglun and Liz Strader.
Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Warren Stewart, Dave Miles,
and Crystal Ritchie.
Item 1: Roll-call Attendance:
X Liz Strader X Joe Borton
_X_ Brad Hoaglun _X_Treg Bernt
X Jessica Perreault _X Luke Cavener
_X_ Mayor Robert E. Simison
Simison: So, with that I will call the meeting to order. For the record it is Tuesday, June
2nd, at 4:32 p.m. We will begin this meeting with roll call attendance.
Item 2: Adoption of Agenda
Simison: Item No. 2 is adoption of the agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adopt the agenda as published.
Hoaglun: Mr. Mayor?
Simison: Council Hoaglun.
Hoaglun: I second the motion.
Simison: I have a motion and a second to adopt the agenda as published. Is there any
discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay.
The ayes have it.
MOTION CARRIED: ALL AYES.
Item 3: Consent Agenda [Action Item]
A. Approve Minutes of May 19, 2020 City Council Work Session
Meridian City Council Meeting Agenda June 9,2020— Page 6 of 318
Meridian City Council Work Session
June 2,2020
Page 2 of 29
B. Approve Minutes of May 19, 2020 City Council Regular Meeting
C. Approve Minutes of May 26, 2020 City Council Regular Meeting
D. Findings of Fact, Conclusions of Law for Andorra Senior Living
(H-2019-0127) by Sawtooth Development Group, LLC, Located
at 715 & 955 S. Wells St. and 971 E. Wells Circle
E. Master Professional Services Agreement with Colin Yates
for Tactical Emergency Casualty Care Training
F. Second Addendum to Development Agreement for Graycliff
Estates (MDA-H-2019-0129) with Star Development, Inc.
(Owner/Developer), Located Southwest of W. Harris St. and
S. Meridian Rd. (Parcel No. S1225418957)
H. City of Meridian Financial Report April 2020
I. AP Invoices for Payment - 05/28/20 - $462,612.66
J. AP Invoices for Payment - 05/29/20 - $158,045.36
Simison: Item No. 3 is Consent Agenda.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we approve the Consent Agenda, for the Mayor to sign, for the Clerk
to attest.
Hoaglun: Mr. Mayor?
Simison: Council Hoaglun.
Hoaglun: I second the motion.
Simison: I have a motion and a second to approve the Consent Agenda. Is there any
discussion on the motion?
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: I do have a question about one of the agenda items. Is this the -- is this an
appropriate time to ask? I assume so.
Meridian City Council Meeting Agenda June 9,2020— Page 7 of 318
Meridian City Council Work Session
June 2,2020
Page 3 of 29
Simison: Are you looking for -- Mr. Nary, is there normally discussion on the Consent?
Nary: Only if you want to remove it or just had a question. It's okay.
Simison: Okay.
Perreault: I -- I do just have a question.
Simison: Yes.
Perreault: It's regarding Item 3-G, the Ada County Highway District bid. I'm wondering if
maybe our Council liaison could give us some information as to why the STARS program
did not fund that or what changed, I guess, from ACHD's original plan to fund the
streetlights.
Simison: I'm sorry, you're talking about Item 5-A or --
Perreault: Hold on a second. Let me pull it back up again. Make sure I'm in --
Cavener: 3-G.
Simison: Okay.
Nary: So, Mr. Mayor, I would recommend, then, removing that from the Consent Agenda
to Item 4 for discussion.
Simison: Okay. Would the maker of the motion like to amend their motion?
Bernt: Yes, sir. Would love to do that. I move that we approve the Consent Agenda,
minus moving 3-G to Item 4-A. That looks like we took care of it.
Hoaglun: Mr. Mayor?
Simison: Second agree?
Hoaglun: Second -- second agrees.
Simison: I have got a motion and a second to approve the Consent Agenda by moving
Item 3-G to Item 4-A. Is there further discussion on the motion? If not, all those in favor
signify by saying aye. Oppose nay. The ayes have it.
MOTION CARRIED: ALL AYES.
Item 4. Items Moved From the Consent Agenda [Action Item]
A. Approval of Ada County Highway District Bid Results for the
Meridian City Council Meeting Agenda June 9,2020— Page 8 of 318
Meridian City Council Work Session
June 2,2020
Page 4 of 29
Ada County Highway District Ten Mile Rd. Utility Improvements
— Ustick to McMillan Project for the Not-To-Exceed Amount of
518,303.75
Simison: So, with that we will move to Item 4-A, regarding approval of Ada County
Highway District bid results for Ada County Highway District Ten Mile Utility
Improvements. Warren, is this something that you are able to speak to?
Stewart: Yeah. It's related directly to the budget amendment, which is the first item on
the regular agenda, so I will probably just -- if you're okay I will --just a second, I'm getting
some more clarification on what that one was for the -- okay. Just -- Al's here with me
and he's trying to give me some -- some update -- I wasn't familiar with the one that was
on the Consent Agenda. I thought it was related to the streetlights, but he's saying it's --
it's not related to streetlights. So, maybe --AI, do you have something you can share with
us real quick?
Christy: Yeah.
Stewart: Come over here.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: Let me say I apologize if I got those two confused. I might have made it --
written it down wrong in my notes.
Simison: Well, we have pulled it off, so at least we will let you know what this one is
about.
Perreault: Okay.
Christy: Yeah. And I'm not up to speed a hundred percent, but the item that was 3-G
appears to be in regards to an ACHD project on Ten Mile Road from Ustick to McMillan
and so these are kind of standard utility adjustments that are required on an ACHD
project. So, it will be water and sewer, raising and lowering.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: Excuse me. In regard to the STARS project, that was done on -- on Chinden
Boulevard between -- if I'm remembering -- Linder and out to Highway 16.
Simison: Yeah. We can -- we can speak to all that and 5-A--
Meridian City Council Meeting Agenda June 9,2020— Page 9 of 318
Meridian City Council Work Session
June 2,2020
Page 5 of 29
Bernt: Okay.
Simison: -- specifically. Yeah. I don't believe this has anything to do with streetlights, to
my knowledge.
Strader: Mr. Mayor?
Simison: Council Woman Perreault -- Strader.
Strader: We will definitely talk about the streetlight installation in 5-A and the reasoning
for that, but before we get to that, just wanted to point out from working with the Public
Works Department, from what I understand anytime ACHD is doing any kind of roadway
improvements we need to do utility improvements at the same time, because, otherwise,
it's not efficient for us from a cost perspective and so we basically get forced to align those
projects together and my guess is that that -- that is the reasoning for that. Thank you.
Simison: Are there any other questions on Item 4-A? Okay. With that do I have a motion?
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: I would move approval of Item 4-A, approval of Ada County Highway District
bid results for the Ada County Highway District Ten Mile Utility Improvements, Ustick to
McMillan Project, for the not to exceed amount of $518,303.75.
Strader: Second.
Simison: I have a motion and a second to approve Item 4-A. Is there any discussion on
the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have
It.
MOTION CARRIED: ALL AYES.
Item 5: Department / Commission Reports [Action Item]
A. Public Works: Budget Amendment in the Amount of $196,185
for Streetlight Installation for the Chinden WinCo Project
Simison: So, Item 5-A is Public Works, a budget amendment of 196,185 for streetlight
installation for the Chinden Winco project. I will turn this over to Warren for comment.
Stewart: Okay. Thank you, Mayor and Council Members. The Public Works Department
is requesting a 196,185 dollar budget amendment to fund the installation of streetlights in
conjunction with a Chinden -- Chinden Boulevard roadway improvements being done as
part of the Winco project. This amendment is similar to the one Council approved a few
Meridian City Council Meeting Agenda June 9,2020— Page 10 of 318
Meridian City Council Work Session
June 2,2020
Page 6 of 29
months ago for the Costco project and will provide continuous lighting along a busy
segment of roadway and greatly enhanced vehicular and pedestrian safety in this corridor.
We originally believed that the funding for this lighting project would come from the
STARS agreement between the state and Winco, but as the Costco design was finalized
and the project was sent out to bid ITD informed us that streetlighting would not be an
eligible reimbursement expense under the STARS agreement and that the City of
Meridian would have to fund the streetlights if they wanted them to go in. The Winco
project has been bid and the cost for the streetlights have been identified and this
amendment will allow the city to enter into an agreement with Winco to install the lights
as part of the overall project and with that I will stand for any questions.
Simison: Thank you, Warren. And I know that there were several meetings held with the
district three engineer on this topic to try to get a better understanding of why streetlighting
has been allowed in other STARS projects and not be allowed in the Costco or this one
and at the end of the day their answer was because. And they would not allow it. Sorry.
Mr. Nary, did I --
Nary: Well put.
Simison: That's about as much as they would actually say.
Nary: I would agree.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Just a few comments. So, I mean this is a very important area to do streetlight
improvements, especially now. Like we can't go back and do it later and we want to have
that continuous lighting, especially for safety reasons, so it's very similar to the Costco
decision. I did want to say, you know, maybe a preview for budget discussions, I think we
have got something like 4,000 lights that at some point makes sense to convert over to
LED and so, you know, I would love for us to have kind of a wider budget discussion in
the future about the budget that makes sense to convert those over. Right now I think for
-- for simplicity part of the funding for this is coming from the, you know, future financial
plan, but I think during budgeting will be a great time to have a discussion about how
much Council wants to put toward these conversions. Most of them, you know, are a
payback period of like five years. It's a technology we understand and at the current rate
that we are converting them with -- with the 75,000 now, that would take us like 21 years.
It's a big ROL So, I just -- I -- you know, I'm comfortable making a motion to approve this,
but-- but I do think it would be great during the budget discussion for Council to talk about,
you know, how many LED conversions we want to do, so --
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Meridian City Council Meeting Agenda June 9,2020— Page 11 of 318
Meridian City Council Work Session
June 2,2020
Page 7 of 29
Perreault: I'm in agreement with the budget amendment. I just -- I was surprised to read
that -- I would assume the STARS program works by a set of standards, but -- and we
work -- you know, we have worked with the STARS -- the STARS in the past, we -- like --
like you mentioned, there was one that -- that has been a part of the Costco project and
I'm curious how -- you know, where it's late I guess in the game and just finding out that
the state wasn't going to fund that as part of the STARS program and I just was curious
how -- if there is any information that could be shared about how we got here.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Just to comment. So, the same issue actually happened to us on -- on Costco.
Perreault: Okay.
Strader: So, this isn't that we just found this out. Unfortunately, you know, we found out
before the Costco streetlights and that also had to have a budget amendment is my
understanding. I don't know a ton about the direct discussions on it, but from what I
understand I think Warren had mentioned that a lot of great reasoning wasn't given to us,
but, unfortunately, it looks like that's the decision that they have made pretty consistently
going forward.
Simison: Warren, you want to talk specifically about what you may have heard other than
this is -- I don't know why -- why streetlighting is an expense that's approved by the
legislature.
Stewart: Yeah. So, Mr. Mayor, Members of the Council, we had a good conversation with
them. They had previously in The Village project allowed streetlighting in the STARS
agreement. We pressed them to see if they had a -- an answer as to why they allowed it
in that project and they weren't going to allow it in this project and, honestly, the answer
we got is we are not sure why they allowed it in The Village project. But based on their
assessment of ITD policy currently they didn't believe that streetlighting was an allowable
reimbursable expense and they weren't going to include it in the STARS agreement for
the Costco or the Winco projects, even though for the several months in the design
process that we had with them the communication was always that they would be allowed.
When the Costco project finally got to essentially final design and went to the powers that
be at ITD, they changed everybody's mind and said we won't allow it and we have had
conversation -- we had conversations at that time with the district engineer and Robert
pretty much summed up the conversation we had at that time. We have had follow-up
conversations with the new district engineer about this Winco project to see if there was
an opportunity to maybe change course and although the dialogue was -- I would say was
much more cordial and -- and productive at the end of the day we -- they still came back
and said no. So, that's kind of where we are at.
Perreault: Mr. Mayor, a follow-up question if I may.
Meridian City Council Meeting Agenda June 9,2020— Page 12 of 318
Meridian City Council Work Session
June 2,2020
Page 8 of 29
Simison: Council Woman Perreault.
Perreault: So, whether it's part of the STARS program or not, I assume the state has
standards for their highway development that streetlights are typically required and so --
is that not the case?
Stewart: Actually, you would be surprised and this is something that they actually
admitted to us. ITD doesn't deal with urban highways very much. If you can think about
all the roadways that they have to administer throughout the state, most of their roadways
are very rural in nature and so urban highways and especially urban lighting is not really
covered. There is not a whole lot of information in their policy about that. Their policy at
present is that they light intersections and that's it. They don't light anything else and we
-- we pressed them that, you know, this is a -- this is not your -- your rural country road,
this is going through the middle of our town and they admitted that they may have to look
at that in the future, but right now they are not really prepared to address that.
Nary: And Mr. Mayor?
Simison: Yes, Mr. Nary.
Nary: Yeah. I could add to what Warren said. I was in the same meetings and they used
all their -- the crash statistics that they use to make these decisions are based on rural
highways and the crash statistics on Chinden don't bear out the need for this lighting, but
the crash statistics are all related to a 55 two lane highway and this is a five lane roadway
that's going to be completely different, but they have no statistics to support that and the
only urban highway they have locally is Eagle Road and nowadays crash statistics on
Eagle Road are significantly lower, but not because of just the lighting, but because of the
islands down the center of it. So, they just don't have the data to support it and, like
Warren said, they agreed that that's probably an outdated model, but they don't have any
other way to do it right now. So, the only give that they were willing to do on the Costco
project was I believe the conduit was allowed to be included, because they told us this
issue very very late in the project and so the district engineer conceded that the conduit
would be part of it, but the additional lighting had to be on the city and they have made it
clear in that conversation more than once that would not be the same for Winco. They
were telling us at that point Winco's design was outside of that, so they wouldn't have to
include it, the city would have to do it if they wanted more than the intersection lights.
Simison: And I think the larger issue -- I don't think that they want to get into the issue of
lighting streets as a general practice and if they allowed it in the STAR agreement it helps,
then, others set a rationale for why they should be part of roadway project requirements
or otherwise. Plus you have people on the other side of the street in another community
that didn't want lights on the section as well, so I think there is a whole host of reasons.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Meridian City Council Meeting Agenda June 9,2020— Page 13 of 318
Meridian City Council Work Session
June 2,2020
Page 9 of 29
Cavener: Question for Mr. Nary. Bill, what level of involvement or sign-off or support do
local jurisdictions have with STARS agreements for future agreements?
Nary: Mr. Mayor, Members of the Council, Council Member Cavener, not a great deal,
because, again, it is a contract between the property owner and the state.
Cavener: Okay.
Nary: And it's all based on the sales tax reimbursement. So, we get input on standards,
requirements. We were fortunate on the -- on the Costco side that we had collected some
fees for lighting along there by the other projects, so we dedicated some of that to that
project. I don't know if we have the same on this one, but Warren would know that. But,
yeah, we don't have a whole lot of input, other than the standards that we have.
Cavener: Thank you.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: So, will the lighting only be on the south side of -- of the highway or is Eagle
going to be required to do the same for the north side of the highway just east of Linder?
Stewart: So, that's a very good question. The set -- the lighting will only be on the south
side of the highway, but for a five lane roadway -- or is it five? Five lane roadway that
they are proposing or building now, that will be okay, because we have mast arms on
those lights that project those lights out far enough that we can get good coverage for five
lanes. Sometime in the future when they go to seven lanes that we will have to address
what happens on the north side of the road. But for now lighting on the south side, which
is ours, is all that we are proposing, even on the section where the City of Meridian has
both sides of the roadway, we are only proposing it on the one side, because that's
adequate. With the mast arms on the lights that's adequate to light the whole road.
Simison: And I think that like anything ITD makes decisions based upon the current
leadership of the community, not the future of leadership or the long-term needs of what
a community may want. So, I think that those are future discussions for another date and
time with city of Eagle leadership.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I move that we approve Item 5-A, a budget amendment in the amount of 196,185
dollars for streetlight installation for the Chinden Winco project.
Bernt: Second.
Meridian City Council Meeting Agenda June 9,2020— Page 14 of 318
Meridian City Council Work Session
June 2,2020
Page 10 of 29
Simison: I have a motion and a second to approve the budget amendment. Is there any
discussion on the motion? If not, clerk will call the roll.
Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes. And the amendment is agreed to.
MOTION CARRIED: ALL AYES.
B. Mayor's Office: 2020 Citizen Survey
Simison: Item 5-B is the Mayor's office, the 2020 citizen survey, and I will turn this over
to Dave Miles.
Miles: All right. Good afternoon, Mayor and Council Members. Appreciate a little bit of
your time this afternoon. This is department report for our 2020 City Meridian Citizen
Survey. So, for those that may not know, we have run this --this survey for several cycles,
the last being in 2017, and the first being 2014. Spread them out over three years and
we are at a time where we will run this survey again with the goal of understanding really
the community's perspective on the quality of services that are offered in Meridian, both
from Meridian directly, so our water and sewer and other services that we offer, as well
as those services provided by our service provider partners, whether it's ACHD or the
school district or other agencies as well. As I have provided in our memo, we do try to
track these questions consistently with prior years and of the 34 questions -- 35 questions,
32 of them are the same, if not identical from 2017. With the new questions we did add
related to transportation and related to -- we asked a COVID service question as well.
Wanted to get your feedback and take on the survey itself, if there is any additional points
that you have in mind that you as a body think are important in asking. We do plan on
rolling this survey out over the summer with reports and results coming back at the end
of the summer or early fall. So, maybe I will stop there and have discussion with you all
about any questions you might have.
Simison: Thank you, Dave. Council, yeah, we -- this survey has been used in the past
to ask residents other types of questions and I think that's really one of the main issues.
We want to get your feedback and if you don't have any immediate comments right now,
we can always take that at a later point in time, but Mr. Miles will be happy to take any
thoughts you may have as we consider the next steps.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: I just would like to make a recommendation to question number three. There
was a question about quality of housing in Meridian and I would like to suggest that we
also add a -- an option in that section about affordability of housing.
Meridian City Council Meeting Agenda June 9,2020— Page 15 of 318
Meridian City Council Work Session
June 2,2020
Page 11 of 29
Miles: Mr. Mayor, Council Woman Perreault, thank you for the suggestion. We can
certainly add an option in as a line item, whether that be, you know, a line item underneath
or make a tenth option asking about affordability if that's wanted.
Simison: And I guess the question for Council is -- yeah. In -- sorry. I got to try to move
my screen around so I can look and see what's going on. Would you prefer a one to ten
or a separate question if we were to include something on housing for affordability in a
different light?
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I think my suggestion would probably be to ask that question separately and I
-- the only reason that I tend to lean that way is I think in the past few months that we
have all been on Council together we have had applicants come before us that talk about
the affordability of their product that they are planning to sell in the open market ranging
anywhere from I think 200, all the way up to a half a million dollars and claiming that it's
affordable housing. So, I worry about just that-- the term affordable housing being a little
confused by -- by the public. So, maybe a separate question with a -- maybe a stronger
set of sideboards might help to get us a clearer picture as to the public's opinion on that
subject.
Simison: So, Councilman Cavener or anybody else, would this be -- would we want to
ask them would they consider housing in Meridian as affordable or give them a range of
prices to what they think housing affordability should be? We can also work with the
company, because I'm sure that other communities have asked affordability housing
questions and see what they would recommend.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I would be really supportive of asking those that run the survey as to what they
suggest in terms of the question that yields the best or most clear response.
Simison: Okay. We can definitely reach out to them on that element and see what type
of recommendations they have.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Just a quick one. I spoke with Dave Miles earlier and I was comfortable that a
lot of other things on my mind are being asked in different surveys and one thing I forgot
to ask -- did we get a lot of feedback on our open space survey. Hoping that we did, so
Meridian City Council Meeting Agenda June 9,2020— Page 16 of 318
Meridian City Council Work Session
June 2,2020
Page 12 of 29
we don't have to re-cover that ground again. But if we didn't somehow, this might be our
last shot to get feedback on that.
Simison: I believe we have gotten close to 600 responses as of my last element. You
know, like anything with the open space survey it's not a scientifically valid survey, but,
you know, if you ask that one and, then, you ask this one, which one do you want to give
more credence to. I guess that would be the question. But -- food for thought. But there
has been about 600 responses the last time I heard.
Miles: Mr. Mayor, to that point the --we just had an update today--this afternoon, actually,
from Community Development. They have reported over 1,300 completed responses to
this point.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Question about that for clarification or from you or from Dave. If I am correct,
the open space survey that is being conducted by Community Development is not a
scientifically validated survey, but this one here -- this -- the overall city survey is; is that
correct?
Simison: That is correct. We strive to get a cross-section of different parts of the
community, different age groups, you know, to make sure it's in theory representative of
the full community, not one sector of the community that's being asked the question.
Cavener: Mr. Mayor, for follow up.
Simison: Councilman Cavener.
Cavener: To that point, then, I guess I would encourage Council -- if -- if there are a
couple of questions that we think are really critical in the open space survey, that we want
to look to also have added into this, I'm certainly supportive of that. I know you try and
find that right balance of not asking too many questions, but ask the right questions, but I
think Council Member Strader brings up a valid point about that data being helpful. But I
think that if there are a couple of questions that we think that are in there that are really
mission critical that maybe we look to incorporate that in the survey as well.
Miles: Mr. Mayor?
Simison: Mr. Miles.
Miles: Councilman Cavener, we -- we certainly have space the way the survey is
administered when it's issued by the consultants it's -- one of the versions is in writing,
so we are limited to page space, but we do have page space available. It all depends on
Meridian City Council Meeting Agenda June 9,2020— Page 17 of 318
Meridian City Council Work Session
June 2,2020
Page 13 of 29
how long a question is as to how many questions we can actually add. So, that's my only
caution. But we have space to add a couple of questions for sure.
Simison: And my -- my recommendation that I gave to Dave I would give the same for
the open space, is if I recall the open space is a sequence of questions to get to -- to get
the information. It's not one question, it's not two questions, but many. But looking at the
results of that data if there are some issues which have not been resolved or it creates
the need for an additional aspect, you know, to me that's probably the approach and that
was the same direction I gave Mr. Miles regarding results from the survey that was done
by Public Works, is if there is unresolved issues to look at asking them, because to the
point we can't ask the entire survey from -- from that standpoint.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: I appreciate Councilman Cavener's suggestion and as I'm sitting here thinking
about what he suggested regarding housing affordability, I wonder if it wouldn't be a good
idea if this new section is going to be created that we just have a cost of living section,
not just about affordable housing, but just, you know, how do you feel the cost of living is
in Meridian overall. Because I know there are people moving out of the city because the
cost of living has gotten too high for them and most of it is related to housing, but some
of it's not, and, you know, vehicle insurance rates are -- are related to location and there
are -- there are different cost of living concerns that the public is having and so we
currently have the highest rents of any other city in the valley. So, curious what my fellow
Council Members would think about that. If -- if we are not going to add another section
for affordable housing then -- then I wouldn't worry about it. But if we are going to go
ahead and do that, we might as well have some cost of living questions.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I like the recommendation of finding out what other survey questions have been
asked on that topic for other cities. Like I think that makes sense and that might give us
something to start with. I agree with you that it's an issue and I think it would be
appropriate to have a section of our survey to take a look at that. For the open space,
-- you know, I would defer to the open space I guess committee or folks who are working
on that to look at the data they have so far and just let us know if-- if a follow-up question
or two is needed. Certainly not to readminister the whole survey, but it's a pretty critical
issue, too, so if there is one or two that we need to follow up that makes sense to me.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Meridian City Council Meeting Agenda June 9,2020— Page 18 of 318
Meridian City Council Work Session
June 2,2020
Page 14 of 29
Cavener: I guess one other ask if there is space. I believe in 2017 we asked our citizens
their feedback on a clean indoor air ordinance. To me it would make sense, because
there hasn't been any action necessarily taken about that, to -- if the space allows to ask
our public their opinion on that again.
Miles: Mr. Mayor and Councilman Cavener, we can certainly look at that in the spacing.
Simison: And you know -- and I will speak to that one. I did have Dave remove that
question from this survey. While we got the information to your point no action was taken,
but we have seen several businesses opt to go smoke free of their own accord and the
-- the question I would encourage all Council on any of these issues that we ask is -- to
Councilman Cavener's point, you asked a question about housing affordability. What
actions may you want to take related to housing affordability or clean air or open space?
You know, it's one thing to get the information, it's another thing what you want to do with
that information when you get it. So, food for thought as you consider what all -- what this
looks like in the questions that we receive.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: You will like mine, because it doesn't take extra space, it's already an existing
question, and looking at some of the subjects that it entails -- number 16, you know, asks
to please rate the city's effort in the enforcement of the following codes and ordinances
and that's done two ways. You know, one is through our code enforcement group and
the other it's our police department patrol division. I asked Rich of our -- our code
enforcement, you know, what are -- what are our top six issues that they deal with and it
was parking violations, nuisance weeds, signs, abandoned vehicles, UDC or land use
violations and, then, just general nuisance junk, trash, sidewalk obstructions, that sort of
thing. He did let me know, because I told him -- this is a result -- you know, with the
survey, you know, trying to match things up, make sure we are asking the right things.
He said dilapidated houses, buildings are a very rare occurrence for us. He says illegal
dumping and graffiti are investigated by patrol officers and it's the property owners'
responsibility to abate the ensuing nuisance conditions is where code enforcement
usually gets involved. He said thankfully neither is a common occurrence. And, then,
what I was getting at what -- when I was doing work from home for a couple months and,
of course, school wasn't going on, you know, working from your office -- your home setting
and it was interesting to note -- and I have had a few people ask me during the campaign
about what do you do about these noisy cars and -- and I noticed in our neighborhood,
yeah, we have got some noisy cars. I can hear them go by and I can have the TV on and
they are going down the street -- I was thinking we could take out removal of graffiti or
dilapidated houses or buildings and put in a question about motor vehicle noise or
something like that and just doing some reading on -- on sound in general, it's very
interesting what particularly the European countries are doing to mitigate sound and how
that impacts humans and workspace, both indoor and outdoor. So, I was thinking if there
is something we could do with vehicle sounds or that sort of thing and, then, just -- I think
Meridian City Council Meeting Agenda June 9,2020— Page 19 of 318
Meridian City Council Work Session
June 2,2020
Page 15 of 29
that's a little more relative to what people deal with, rather than some of the things, like
dilapidated houses or buildings. We are not -- we are not that community yet. Or
someday maybe -- we will be old, but right now they are downtown and we are taking
care of that right now, so --
Simison: So, here will be my suggestion. This list came from the Police Department,
what they felt were the main issues. I will admit I doubt that we sent them back to them
and asked for an update of the issues they felt were good. I would ask Mr. Nary if he's
available to speak to the -- I know the car exhaust system issue is very specific. I think
it's a state law in terms of -- you know, so, again, it's limited in what we can do about it.
You know, is perception the -- the issue or is enforcement the issue. Mr. Nary, are you
aware that -- I think this has come up, even in the last two weeks.
Nary: Yeah. Mr. Mayor, Members of the Council, I mean you are correct, there is a state
code regarding that. The majority of cars are going to meet -- meet the state code
requirement. They may seem noisy to the average person, which I get, especially in a
daytime setting where you are normally not even there, that that does seem very loud
and distracting, but it's likely not going to violate anything. From an enforcement
standpoint it ends up very much like the discussion we had on air compression brakes
and trying to enforce that. Again, I think a lot of it is perception. We occasionally get calls
regarding cars that are leaky -- older cars that may leak a little oil in the street. Again, we
don't regulate that type of thing, so that's not really something code deals with. I think the
illegally parking of vehicles on driveways is probably another area we have talked about
with the Council a number of times over the years and that is certainly a complaint. But I
-- I don't know how much enforcement we would have beyond the state code in regards
to noise from vehicles, because we don't really have the capability to enforce decibel
readings and decibel meters in regards to cars. So, that would be the problem in asking
a question that I don't know we could do much with the information.
Simison: Did I -- did I hear Mr. Hoaglun say he wants us to add something about the
speedway noise from cars and --
Hoaglun: Mr. Mayor, no. We know that's an issue and there is nothing we can do about
it, so --
Simison: I'm sorry.
Hoaglun: Well, Mr. Mayor, it's just -- yeah, it is a difficult one to enforce, but, you know,
when I'm sitting here and -- and the car goes by and I can hear it on Ustick, which is
almost a quarter mile away, I can't imagine what those folks along Ustick Road, whose
backyards are backed up to that are hearing and -- but it is difficult to enforce. It is a
patrol action. They have to have an officer dispatch, it has to be caught, there has to be
a complaint. I'm just curious as to noise -- if that is even an issue and it might not be an
issue. People don't -- don't notice it or anything, it's just -- I did have a couple people
mention it to me, but it was, you know, very neighborhood specific in another
neighborhood to that. So, just curious about that. But I would like to see if we can at
Meridian City Council Meeting Agenda June 9,2020— Page 20 of 318
Meridian City Council Work Session
June 2,2020
Page 16 of 29
least update this to go with more of the -- the top issues that they are seeing to better
match what the complaints are and get a sense of, okay, are we responding to those
adequately, so that -- that would be something I think we definitely need to look into.
Simison: And I agree we should get an updated list from the Police Department about
their code specific items. I think -- and you will have to forgive my memory, but if there is
a question about enforcement of moving violations in this list, I -- I don't recall, but, you
know, speeding, running red lights, loud vehicles, those are all moving violations that I
think would be better grouped together if we need to go into perception of that. And, Mr.
Miles, do you -- do we have a question on traffic violations?
Miles: Mr. Mayor, no, there is not a moving violations question currently, but we can
certainly look at it, work with code enforcement and PD and have them give us any
updates to the list on question 16, as well as consider whether or not and what criteria
you would use for potentially as a secondary question related to moving violations.
Hoaglun: Thank you, Mr. Mayor.
Simison: Thank you.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I would be interested to take a look at question 22 where people can rank the
priority of different issues and maybe even Mr. Miles wants to comment on it. I know we
did a Public Works survey that I think was pretty robust. I mean a lot of good feedback
on clean energy and sustainability and support for that and we could talk about that in
later meetings, but I was curious does it make sense to identify how that priority is ranked
here as well or do we feel like the -- the survey results that we previously did give us a lot
of direction on that? Sorry. I wasn't sure how-- like how many people actually completed
that survey.
Miles: Mr. Mayor, Council Woman Strader, the survey that was done in 2019 for the
environmental and solid waste survey was actually administered by the same -- for
instance, under the statistical process it was -- I believe -- I will get you to the actual
numbers, but it was a fair amount of replies back to get a statistical set of north of 500
respondents to ensure a 95 percent confidence interval. So, in terms of how many people
took it that addresses that. Reached out to the Public Works Department in the
development of these questions around whether or not an environmental question was
left, to the Mayor's point, sort of unanswered or unacceptable that we felt we needed to
take, they felt like the survey at that time addressed and gave them enough support to
move forward with the sustainable efforts that the city is making and seeking feedback
and guidance from Council. One of the questions had responded north of 80 percent or
at 80 percent of the people felt environmental topics were important. I think they felt
comfortable at that point that that survey provided enough current information.
Meridian City Council Meeting Agenda June 9,2020— Page 21 of 318
Meridian City Council Work Session
June 2,2020
Page 17 of 29
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Thank you. Then, I agree, it sounds like that was a statistically significant
confidence interval that that gives us enough direction going forward that I don't think we
would need to add that to this survey.
Simison: Council, any -- any further feedback or comments at this time? Okay. Well,
thank you, Mr. Miles.
Borton: Mr. Mayor?
Simison: Oh, Mr. Borton.
Borton: Just a comment. I -- I really appreciate this being done year over year or every
three years. Some of the great value in it is not making a lot of changes to the data that
we gather to see what fluctuates and the list in '22 is one example of I think a good
snapshot of changes in focus from our community on issues that are of interest and
important to them. Based on that we can drill down and discuss policy that might fall from
it. So, I appreciate the work that continues with this every three years.
Simison: And the one thing that I would note -- it is my intention to move this to an every
other year survey, you know, to provide a little -- as our community grows and I think it
just provides a good snapshot. I think Boise does it every year and I don't think we
necessarily need that, but I think it's good for any new Council that would check in on,
you know, what they heard during the election cycle and, then, follow that up with some
actual information from the community on what they feel. So, that will be the intention.
So, you will see this again in 2022 under the Mayor's budget at that time.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: What is the process from here on out? There are a couple more -- does Dave
go back and talk to the company administering the survey and there is a few more drafts
done and, then, we approve the final version and what's the timeline?
Simison: Well, I -- there won't be a Council approved version from that standpoint. We
will take this feedback and make modifications, especially for any new questions that are
added we will share a final draft at that point in time and, then, as far as administrative
timeline, Dave, you want to give an update on where you believe we are.
Miles: Yeah. Mr. Mayor, Council -- Council Woman Perreault, to the Mayor's point we will
make the changes and additions that I have heard this afternoon. Talking with the
consultant we are trying to get this in their hands in the next few weeks and that would
Meridian City Council Meeting Agenda June 9,2020— Page 22 of 318
Meridian City Council Work Session
June 2,2020
Page 18 of 29
allow us to have survey results back -- a completed survey by early to mid August with a
report back sometime hopefully before the end of August.
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I just don't think there is much more that we could extrapolate from this report, so
well done.
Miles: Thank you, Mayor and Council. Appreciate the feedback and we will keep you in
the loop with the changes that we add to it.
C. Human Resources: Separation of Policies and Procedures
Simison: Thank you, Dave. All right. Item 5-C, Human Resources Separation of Policies
and Procedures. I will turn this over to Crystal with -- assisted by Bill, I believe.
Nary: Mr. Mayor, Members of the Council, I told Crystal I would kind of kick this off, since
I'm the one that started this. Back in 2017, Council, we did a presentation as we updated
our travel policy and part of the discussion with the City Council at that time was
separating out policy and procedure. Back in 2002 when the city passed the current
policies and procedure manual, the attorney that created that for the law firm that was
under contract at the time felt it was best to combine policies and procedures in one form.
What we found over the years is that procedures changed periodically based on changes
in the marketplace, changes in form, changes in process and trying to marry up procedure
and, then, constantly bring that back to the Council was problematic and so what's
happened is the procedures just changed as we did it and if we had a reason to update
the policy, then, we brought the whole thing back. That seemed kind of unnecessary and,
really, the Council's purview is policy and so what we felt was we would bring policies,
show you the procedures so you know what they are doing and what they are and if there
are any budgetary impacts those are all addressed in the policy. But, again, they are
normally contemplated by the budget. So, it's not something that's a surprise. But that
-- so that way the policies would -- would always be in front of the Council for approval.
The procedures could change internally based on, again, need changes in market. And
the reason it came up in the travel policy context initially was between 2007 when the
initial policy was crafted and 2017 when the updated policy was crafted, the world of travel
has changed tremendously. How hotels get paid for. Uber never existed in 2007.
Baggage fees didn't exist in 2007. 1 mean there is so many changes to procedure and
reimbursements and such. So, there was only a few of you that are still here that were
there at '17 and the Mayor felt as we are moving this project along to its conclusion this
year, wanted to make sure everybody else was in the loop on how did we get here, how
do we begin this, because since '17 when we have had a few policy changes -- like the
recent one, for example, on remote policy, we have split that into a policy and a procedure
and there are two separate pieces of the same policy, but one is for the policy handbook
and one is for the procedural handbook. So, that's kind of how we got here and that's
Meridian City Council Meeting Agenda June 9,2020— Page 23 of 318
Meridian City Council Work Session
June 2,2020
Page 19 of 29
why we are here tonight just to update you where we are and, then, Crystal can talk about
where the project is and what's the progress and the completion.
Ritchie: Great. Thank you, Bill. Mr. Mayor, Members of Council, as Bill mentioned, HR
and Legal have been working on this effort to continue to move it forward. The director
team will be reviewing these policies and procedures in June, July, and August. Once the
director team has reviewed the documents and their feedback has been finalized, then,
we are going to be bringing forward for your review these policies and procedures and
that will happen over the course of the fall and winter. Our goal will be to complete this
initiative and adopt a new policy manual by January of '21 and Bill and I stand for any
questions that you may have.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: Crystal and Bill, I -- I think I get the --the intent behind it from what you described,
Bill, as where it started and trying to I think make it easier for us to keep focused on what
is really within our purview and not the -- maybe some of the day-to-day how-- how those
policies might be implemented specifically, but I think one of the questions was -- will be
probably answered at a later date when we start seeing what it looks like --what are those
details. It's just a -- it's a little -- we just don't know yet the spectrum of minute procedure,
which is clearly an internal operation issue that doesn't need us versus procedure that
really does get really close to the policy end that -- or even if we call it procedure, it's still
something that the Council would want to review and approve. You can think of something
substantive, like a particular benefit, maybe something that if a benefit changes for our --
for our employees one way or the other, if that falls on the procedural line it's still
something that the Council would want to review and approve or not and so as I
understood where this was headed, I know at some later date when we see those
specifics we will be able to articulate probably better direction from the Council to say
ferreting off these as procedures makes sense, but some of these procedures still might
-- they might fall on the policy side, which is sort of a vague way of saying I don't -- I don't
know yet if we can give any clear direction kind of until we see those specifics and
understand if, you know, what Brad thinks is procedure and I think is procedure, the same
as what Liz thinks or -- right? And once we see those details we probably can provide
more productive direction, but I think the intent makes sense and is a good purpose.
Ritchie: So, if it would be helpful we can certainly send out to you tomorrow a sample, as
Bill referenced in his introduction to this, recently the Council approved the remote work
policy. That particular policy was all embedded in procedure into one document that we
have split out into this new template. We can send that out to you tomorrow to give you
more of a contextual and visual of what you will be receiving after the director team has
reviewed the proposed changes. The changes that we are about are going to be more
along the lines of formatting changes, some verbiage consistency and, then, updating the
information with current city practice. So, that's -- and, then, when we provide that
information to you in the fall with the information to review, we are going to provide you a
Meridian City Council Meeting Agenda June 9,2020— Page 24 of 318
Meridian City Council Work Session
June 2,2020
Page 20 of 29
cover sheet or an overview of what the changes are that you're looking at. But we can
certainly send out a sample tomorrow if that would be helpful.
Borton: Thanks, Crystal.
Nary: Yeah. Mr. Mayor, Members of Council, in speaking with Council President Bernt,
totally understand, because it does provide you a better context of what the policy is. So,
we can send that out to you. Again, many of the policies that you will see ultimately in
the final product have no procedure to them, because you just can't do it. The policy
prohibits certain behavior or certain actions, so there is no procedure in how to do it. So,
there are very limited ones. Travel was one that has a fairly lengthy procedure, because
there is reimbursements for travel, reimbursement for the transportation, reimbursement
for hotel and how that all gets processed. So, that's another example of why -- there is a
lot of procedure. The policy is pretty clear on how we can travel and what we do. But,
yeah, we could set out a template to show you what it looks like, so that way you have a
better idea, like you were saying, Councilman Borton.
Simison: And, Council, this is part of the reason I want to have this conversation. As you
know, I have got nine directors who have been instructed to go through and review 70
some policies that have been worked on for three years. If Council is not going to be
comfortable with this direction I want to stop Legal and HR from working and I don't want
to ask my directors to go and -- or your directors -- our directors to go and do that work,
because that will be a significant investment of their time and resources as well to
evaluate for HR and Legal to take those comments and feedback and adjust them. So,
if whatever we need to do to either get Council comfortable with what's being proposed
or not, that's what I would like to do before we proceed too much further as -- as a working
body group to get that accomplished.
Nary: And, Mr. Mayor, I was advised today there is 160 policies that we are reviewing.
Ritchie: There is 78 policies -- write those down into a policy and procedure document,
you're looking at, you know, 160 plus documents.
Nary: Right.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: I think Councilman Borton summed up pretty well about the -- definitely agree
with the intent and the direction that you're trying to achieve. I would just suggest that
maybe if there are some procedures that are being separated from the policies that they
just talk to their Council liaison if there is any doubt or just an FYI type of thing and keep
-- keep that moving forward. We definitely want to be involved with the policies, but, yeah,
the details and how it's implemented -- it's kind of like the state of Idaho. The legislature
passes the law, the governor signs it and, then, departments, you know, administer-- put
Meridian City Council Meeting Agenda June 9,2020— Page 25 of 318
Meridian City Council Work Session
June 2,2020
Page 21 of 29
in place rules. This is a little less at that level, but sometimes there are questions. Where
is -- where is the line and I just recommend they talk to their Council liaison and kind of
get some feedback and I would be comfortable if, you know, Council Woman Strader was
asked about that and she said, no, this is fine. You know, I trust her judgment on
something like that and it's been vetted that way.
Simison: Council, any further comments or questions at this time? If not, we can have
Crystal provide a little bit of a--and Bill a little bit of information to you all and, if necessary,
we can bring this back for further conversation or if Council even would like to nominate
one of your own or two of your own to work alongside to look at them in a little greater
detail, so at least two of you know what is being contemplated before we get the rest of
the directors fully engaged. But we will start with the e-mail from Crystal and Bill with that
information.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: One quick question for Crystal. And I apologize if I missed this. How frequently
do the directors review the procedures? Is there a consistent calendar that they follow
for that?
Ritchie: No, it's not on a consistent -- consistent calendar, it's as a process comes up for
discussion or for review, if the department or HR even has a recommendation, it is vetted
out at the director level ongoing throughout the year and as needed. It's not something
that's calendared per se that we would look at a certain procedure each year. Procedures
can operationally change as the current needs change. As, for example, we have a
recruitment policy that talks about who does references and who does background
checks and those types of things can evolve and change sometimes over time,
sometimes more often than others, and so we want to make sure that we have a
document that is available out to our employees to give guidance, that has accurate and
updated information for them as they are moving forward through their work day.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: I appreciated Councilman Borton's point. I think it's hard to know, right, exactly
where that line is and so, agree, I don't think anybody here wants to get super bogged
down in procedures that are like administerial in nature at all. I just think are there -- are
there ones that are kind of on the line where either Mr. Nary or -- or someone says, yeah,
this -- this is kind of a gray area. This might be something that Council would like more
involvement in. Sort of hard to know what might fit that category, but I guess is there
something we should watch out for maybe just some feedback on -- if you're running into
things like that we can talk about it?
Meridian City Council Meeting Agenda June 9,2020— Page 26 of 318
Meridian City Council Work Session
June 2,2020
Page 22 of 29
Simison: Yeah. And I know this wasn't your intention, but I think the -- the -- some of the
issue right there is even in that comment, what Council would like more feedback on, you
know, that -- that -- that is the gray area between policy and procedure. You know,
whether or not these are changed or not from policies to procedures, you know, that line
between Council authority versus implementation versus where you want to weigh in,
that's not always clear and sometimes it should be best defined however we can to avoid
where Council just wants to weigh in. Should versus want.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: A couple points on that. The process will go through this, we will be doing so
with the mindset --
Simison: Someone take a screenshot.
Cavener: You lost him. You're back.
Simison: That was brilliant, but we didn't hear any of it.
Bernt: That's funny.
Cavener: Mr. Mayor? Perhaps if Mr. Borton wants to maybe turn off his camera I have
found in some other Zoom meetings that when you turn off your camera it allows your
audio to at least come through and stop some of the buffering that he's experiencing. Just
a thought. And he may have already left, so --
Bernt: I'm just -- I'm just kidding, Joe. Don't get mad.
Hoaglun: But Councilman Borton left us hanging at the mindset and, you know, I was --
I was into it. I wanted to find out what's the mindset.
Simison: Councilman Borton is the liaison to Human Resources, so I think that if-- having
him have that conversation may continue to work with Legal and HR and being the
attorney on the group and having his very own opinion about where that line exists is a
great conversation to have.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: And he's not here right now to oppose, so I don't know if we need to make
formal action of voluntelling him, but I'm definitely supportive.
Meridian City Council Meeting Agenda June 9,2020— Page 27 of 318
Meridian City Council Work Session
June 2,2020
Page 23 of 29
Simison: I think that we should just encourage him to work with Legal and HR and he
can update the Council President as needed from his viewpoint about how we move
forward, if Council could be agreeable to that. Of course you will have your own ideas --
time to look at it, but -- perfect. All right. We will make it so. Thank you, Mr. Borton.
D. City Council Discussion: Council Meeting Format
Simison: Mr. Bernt, shall I turn 5-D over to you or is this Mr. Nary?
Bernt: Mr. Mayor, I can handle it, with the help of Mr. Nary as well. So, we are sort of
reaching the end of, you know, Zoom meetings. We are starting to see the light at the
end of the tunnel and wanting to get feedback from Council in regard to how much longer
we have these Zoom meetings and what this looks like, you know, after we are back in
Council Chambers and so I know that there are some restrictions on how many people
can be in a room at the same time. I don't know the details of what that looks like, but
just wanted to kick off a quick discussion. We are a little bit past 5:30, but what your
thoughts are as a Council.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: I'm happy to chime in. I have been putting quite a bit of thought around this
and I think it's important that whatever path that we go down that that includes an option
or an opportunity for any Council Member or staff to be able to continue to participate
virtually in some form or another. I don't want any staff member or Council Member to
feel like that they have got to, essentially, put their or their family's health in jeopardy. We
all have different timetables that we are comfortable in kind of matriculating back into
whatever the new world is, but I think that we should move in terms of -- if we are going
to do away with Zoom at the speed of whatever Council Member is comfortable with that
-- with that that laps. I think that we have learned quite a great deal during this time and
I have really appreciated the length that staff has went to allow the public to testify
remotely and I would hope that we continue to utilize this as a solution to allow the public
to be able to testify from home, whether they have concerns about COVID or they have
concerns about putting their kid to bed, they are going to -- should be able to have a way
to be able to participate remotely. Those are just my thoughts. I'm -- I feel comfortable
coming back into City Hall for these meetings, so if we want some folks to stay home and
some folks to come in, I'm happy to volunteer for that. I also have enjoyed holding these
meetings from -- from my office and so if -- if we want to continue this longer I'm also not
opposed to that.
Simison: Councilman Bernt, did you want to touch on the item that Councilman Cavener
mentioned about the ability to continue these meetings?
Bernt: Right. Yeah. We -- we -- we spoke about this as well. That was my concern as
well, Councilman Cavener. We are on the same page and so -- I don't know if I'm going
Meridian City Council Meeting Agenda June 9,2020— Page 28 of 318
Meridian City Council Work Session
June 2,2020
Page 24 of 29
to go as far as to say I have really enjoyed these meetings on Zoom. I mean I certainly
-- it's just sort of reality, but the reality is, you know, we all go on vacations and we all want
to be involved and you don't want to watch YouTube videos or get up to breast, you know,
the next day, you know, calling each other on the cell -- on cell phones getting up to speed
and so I -- I -- I spoke with Mr. Clerk and there is absolutely one hundred percent a way
to do this going forward, not only for us as staff members or, excuse me, us as Council
Members, but as elected officials, but also staff and the public who would like to chime in
virtually as well. So, I think that it's very -- very doable, we just need to make sure that,
you know, it works well with the inner workings of Council Chambers. But Mr. Clerk is
very-- he's a pro. I mean there is no one that's done abetter job than he has and Adrienne
with this -- with this virtual meeting system and so that they seem to be fairly confident
that we -- we can do this going forward on all levels.
Simison: If I could just temper Council President's unbridled passion in the one hundred
percent, it's been conveyed that we believe we can -- we can hold meetings in the room
and also simultaneously hold the mobile testimony through a Zoom platform and, then,
we can -- through a few items we can solve the issues that have plagued us by trying to
do this previously, you know, where we -- we believe we can now take remote testimony
and could have a combined meeting situation and so I guess that's really where we are
is we can go fully back into the room, but we can try to do a split between the two, or we
could fall under the governor's order as long as we can and just continue to meet in this
version. Just looking if Council would like to try the middle road, we can move towards
that direction, then, one of the questions becomes when to make the --
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: Like Councilman Cavener, I don't have any concerns about personally
attending the meetings at City Hall. I think the city's done a phenomenal job of taking
great care about social distancing and making sure that people are not -- that people are
interacting appropriately, but I am wondering about the public and when -- the few
meetings that we had in person where we had all of the chairs at six feet apart, they were
not meetings where we had a lot of -- of the public that attended, but what -- I'm curious
what will happen if we do have one of those meetings and if -- if we are still under the
governor's orders to stay six feet apart, how do we accommodate those members of the
public.
Simison: My -- my belief is that we would have the chairs set up and only allow people in
-- no different than if we had a meeting where we had 250 people show up, we have
occupancy levels, we have got Police and Fire present, that we will use that to help
enforce that. I mean that's -- whatever we set we need to abide by it, whatever that turns
out to be, and we -- that's why we have overflow, that people could go into to watch. You
can rotate people in and out of the room as testimony requires. I think that there is ways
to accommodate it. But, yeah, there -- there will be times where not everyone can be in
the room or should be in the room.
Meridian City Council Meeting Agenda June 9,2020— Page 29 of 318
Meridian City Council Work Session
June 2,2020
Page 25 of 29
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Yeah. You know, that -- that might work, because I know early on we were
talking about the option of having people out in their car and, then, they are retrieved to
be brought in. You know, stage four, if we go to the next stage, doesn't begin until June
13th. So, that-- our next meeting would be 14th, 15th, 16th --the 17th. But we may have
to have -- if we -- we still -- even under stage four there is appropriate physical distancing
requirement. So, you know, we have got to make sure we have that in place. You can't
put everybody in overflow. You still -- it's going to take up a lot of room to have social
distancing. So, I'm fine with doing this for a few more meetings to just make sure we are
through the -- through this and -- and we keep people safe and, hopefully, we are into
stage four or if we have to go beyond whatever and we can resume almost normal
function. I think it's a great idea to have this as an option for folks to be able to come and
testify in a meeting, but it -- I do look forward to the day where we can be in person and
have these discussions face to face and -- as well as allowing people come into -- to -- to
Zoom or whatever platform we use. But I think we are still a couple weeks away from
that, unless staff can come up with a way to have people put around and outside of City
Hall, if it's a big hearing, and be able to do that adequately. So, we can -- we can discuss
further.
Perreault: Mr. Mayor?
Simison: Council Woman Perreault.
Perreault: Would there be a way to communicate with members of the public who would
like to attend that the priority -- priority will be given to individuals who are planning on
testifying to be in the --the room with us and anyone who is there to watch, to just observe
perhaps that we can encourage them to do it via video or on Zoom? Is there a way for
us to do that?
Simison: I think we could try, but we have no way to enforce that.
Nary: Mr. Mayor?
Simison: Mr. Nary.
Nary: Yeah. Mr. Mayor, Members of the Council, so what we are operating under right
now is the governor's directive that has suspended the open meeting law requirement
that requires that we have open access into the room. That order is actually going to
expire on June 11th. I anticipate the governor extending it, because it's related to his
emergency order from back in March that is tied up in funding and other issues of the
state. So, I anticipate that being continued. Again, it only allows us to do it. It doesn't
require us to do it. But you hit on the right note there, Council Member Perreault, is I don't
know how to -- if -- if -- without that order in place I'm not sure how I can limit people
Meridian City Council Meeting Agenda June 9,2020— Page 30 of 318
Meridian City Council Work Session
June 2,2020
Page 26 of 29
coming in the room, other than by size, and so can we limit people in the building? If the
-- social distancing has always been a recommendation, not a mandatory requirement,
so I'm not sure yet how we limit access. Again, we are providing a lot of other access,
but I'm not sure how we limit access with -- with that -- if that provision of the law is
reinstated by the governor we will have to work through that to figure out how to create a
safe environment, but also allow people to participate.
Johnson: Mr. Mayor? This is Chris.
Simison: Chris.
Johnson: Mr. Mayor, Council Woman Perreault, one thing we attempted to do before we
moved to Zoom was put start times for agenda topics on the agenda. They will not start
before time, so that we could limit people in the room. So, if that was the direction of
Council and the Mayor we could do that as we try transition back in. Just wanted to state
that. Thank you.
Perreault: Thank you.
Strader: Mr. Mayor?
Simison: Council Woman Strader.
Strader: Yeah. I think the format has been great and I -- I love that we are giving the
public an additional way to access their local government. I think that's great. I, you
know, kind of-- kind of following where I think Councilman Hoaglun is going, which is -- it
doesn't feel like we are quite ready. I would love to have a solid plan for how people could
attend in person and get the word out and how that's going to be implemented and, then,
you know, make sure we are really moving into stage four and that this kind of fits with
what the governor is doing and I'm a little hesitant to go totally back in person if we may
be changing directions in a couple weeks anyway. We have opened up a lot and I think
we will want to see what happens to the numbers. Rather than have everyone change
how they are attending now, I would rather wait a little bit, maybe a few weeks, and --
and, then, evaluate again. But, meanwhile, prepare a plan for how we would do it in
person.
Cavener: Mr. Mayor?
Simison: Councilman Cavener.
Cavener: Mr. Mayor and Council, forgive me, I always thought that maybe at a Council
meeting we had talked about doing this virtual meeting through June. Did I -- did I mishear
or am I misunderstanding? Because I guess to me I have been looking at this as July
moving forward, not necessarily next week.
Meridian City Council Meeting Agenda June 9,2020— Page 31 of 318
Meridian City Council Work Session
June 2,2020
Page 27 of 29
Simison: All I know is that we have been operating as long as the governor's order has
been in effective. That's as far as we could go. So, we can do next week if we choose in
this way, but after that -- and let's say it changes, then, we don't have an option under
state code to not hold it in person.
Cavener: Okay. Mr. Mayor?
Simison: Have everyone in the room.
Cavener: Yeah.
Simison: Mr. Nary -- or Mr. Cavener.
Cavener: Thank you, Mr. Mayor. Well, then, I think this is good that we have got the
conversation going, but it doesn't sound like we need to make a decision necessarily
tonight. We know that we eventually will move back to being in the building in some form
or another, but in terms of setting a date specific, is that something that we can wait to
determine after we hear whatever future action is going to be taken by the governor?
Okay.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Yeah. I think that's a good course of action. We need to know what the next
step is and see what happens and see what the level of comfort is with -- among the
community members. I know for our house of worship that they are talking about going
back in a couple weeks and there is still a hesitancy, so I think it's -- we will know it when
the time is right I'm afraid. It's not something we can set arbitrarily, but there has got to
be a confidence level in the public that -- that will work and I think we can just do this --
maybe, Councilman Bernt, we -- it should be a topic every week or, you know, what does
it look like for next week, you know, are -- when are we ready? What's the feeling? And
just check the temperature each week and we will -- we will probably finally we go, yep,
it's time next -- next week, so -- but it wouldn't hurt to -- for our city clerk and others to
kind of be prepared and have, you know, contingencies and like you mentioned, having
these won't start before time frames, because if this is still going to be an option, then,
let's -- let's continue giving some certainty that way as well.
Borton: Mr. Mayor?
Simison: Councilman Borton.
Borton: One of those side benefits -- if we have got members of the public who are -- you
know, there is long-term greater accessibility for our public to participate, we have always
been focused on trying to capture that. If that's part of it, we would -- accordingly -- that's
important.
Meridian City Council Meeting Agenda June 9,2020— Page 32 of 318
Meridian City Council Work Session
June 2,2020
Page 28 of 29
Simison: Again I think we just heard some brilliant remarks by Councilman Borton, but
he was the only one that heard them.
Borton: Did you hear that?
Simison: No.
Borton: Nothing works over here.
Cavener: That's better.
Bernt: We can hear you now.
Hoaglun: I heard that.
Borton: I apologize.
Simison: Okay. Well, we will leave this in the hands of your Council President to help
determine how and when we move forward, assuming we have that flexibility from the
governor at least, to re-engage in the conversation with you all, whether it's in this format
or another format per se.
Item 6: Executive Session per Idaho Code 74-206(d): To consider records
that are exempt from disclosure as provided in chapter 1, title 74,
Idaho Code
Simison: Okay. With that we are at the -- nearing the end of our agenda. Do I have any
motions?
Bernt: Mr. Mayor, do we -- do we want to maybe close or adjourn the meeting and maybe
move the Executive Session after the 6:00 o'clock meeting so we have more time?
Simison: I don't know if our -- I know our person is waiting for us. We could go in and
see and if we need to come back afterwards, if they are available, we can do that.
Bernt: Okay.
Simison: Our 6:00 o'clock meeting is very quick, to my knowledge, but I can't -- I can't
speak for how much you all want to talk on those items, so I don't know, but --
Bernt- I guess we can go into Executive Session and see how it goes and if you have to,
you know, have another one after the 6:00 o'clock meeting we can do that. Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we move to Executive Session per Idaho Code 74-026(d).
Meridian City Council Meeting Agenda June 9,2020— Page 33 of 318
Meridian City Council Work Session
June 2,2020
Page 29 of 29
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: Second the motion.
Simison: I have a motion and a second to go into Executive Session. Is there any
discussion on the motion? If not, clerk will call the role.
Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes. Thank you.
MOTION CARRIED: ALL AYES.
EXECUTIVE SESSION: (5:48 p.m. to 6:03 p.m.)
Simison: Council, do I have a motion? Mr. Bernt, you need to unmute yourself.
Bernt: Sorry about that. I move that we come out of Execution Session.
Hoaglun: Second.
Simison: I have a motion and a second to come out of Executive Session. Any discussion
on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes
have it.
MOTION CARRIED: ALL AYES.
Bernt: Mr. Mayor, I move that we adjourn the meeting.
Hoaglun: Second.
Simison: I have a motion and a second -- a motion and a second to adjourn our first
meeting. Any discussion on the motion? If not, all those in favor signify by saying aye.
Opposed nay. We are adjourned.
MOTION CARRIED: ALL AYES.
MEETING ADJOURNED AT 6:03 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 9 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 9,2020— Page 34 of 318
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.A.
Presenter:
Estimated Time for Presentation: 0
Title of Item -Approve Minutes of May 19, 2020 City Council Work Session
ATTACHMENTS: -A All
loa
Meeting Minutes Minutes 5/26/2020
Meridian City Council Meeting Agenda June 2,2020— Page 4 of 263
Meridian City Council Work Session
May 19,2020
Page 23 of 23
Simison: Oh, yes. Sorry. Can I have a motion to adjourn?
Hoaglun: Mr. Mayor, I move we adjourn our work session meeting.
Borton: Second.
Simison: I have a motion and a second to adjourn the meeting. Is there any discussion
on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The
ayes have it. We are adjourned.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 6:08 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 2 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 2,2020— Page 27 of 263
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.13.
Presenter:
Estimated Time for Presentation: 0
Title of Item -Approve Minutes of May 19, 2020 City Council Regular Meeting
ATTACHMENTS:
loa
Meeting Minutes Minutes 5/26/2020
Meridian City Council Meeting Agenda June 2,2020— Page 28 of 263
Meridian City Council
May 19,2020
Page 54 of 54
Perreault: Treg continually -- or Council -- Council President Bernt continually reminds
me that it is a Seat 5's job to make these motions on the ordinance, so I will gladly carry
the torch. I kind of miss him actually giving me the eyeball when -- when it's time. So, I
move that we approve Ordinance 20-1880 with the suspension of rules.
Hoaglun: Second.
Simison: I have a motion and a second to approve for Ordinance No. 20-1880 with the
suspension of the rules. Is there any discussion on the motion? If not, clerk will call the
roll.
Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault,
yea.
Simison: All ayes. Motion passes. Thank you very much.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 7: Future Meeting Topics
Simison: Is there any item under nine for future meeting topics? If not, I will entertain a
motion.
Hoaglun: Mr. Mayor?
Simison: Councilman Hoaglun.
Hoaglun: I move that we adjourn.
Cavener: Second.
Borton: Second.
Simison: I have a motion and a second to adjourn. Is there any discussion on the motion?
If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. We
are adjourned.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Simison: Thank you, everybody, for a great evening of public involvement and
participation.
MEETING ADJOURNED AT 9:30 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 2 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 2,2020— Page 82 of 263
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.C.
Presenter:
Estimated Time for Presentation: 0
Title of Item -Approve Minutes of May 26, 2020 City Council Regular Meeting
ATTACHMENTS:
a
Meeting Minutes Minutes 5/28/2020
Meridian City Council Meeting Agenda June 2,2020— Page 83 of 263
Meridian City Council
May 26,2020
Page 48 of 48
Bernt: Mr. Mayor?
Simison: Councilman Bernt.
Bernt: I move that we adjourn the meeting.
Hoaglun: Mr. Mayor --
Horton: Second.
Simison: I have a motion and a second to adjourn the meeting. Is there discussion on
the motion? If not, all those in favor signify by saying aye. Opposed nay? The ayes have
it. We are adjourned. Have a good evening, everyone.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 8:29 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
6 / 2 / 2020
MAYOR ROBERT E. SIMISON DATE APPROVED
ATTEST:
CHRIS JOHNSON - CITY CLERK
Meridian City Council Meeting Agenda June 2,2020— Page 131 of 263
C-/WE IDIAN-- ITEM SHEET
Council Agenda Item - 3.D.
Presenter:
Estimated Time for Presentation: 0
Title of Item - Findings of Fact, Conclusions of Law for Andorra Senior Living (H-2019-0127)
by Sawtooth Development Group, LLC, Located at 715 & 955 S. Wells St. and 971 E. Wells
Circle
A
ATTACHMENTS:
Description OL JPloa
Findings Findings/Orders 5/29/2020
Exhibit A Exhibit 5/29/2020
Meridian City Council Meeting Agenda June 2,2020— Page 132 of 263
CITY OF MERIDIAN
FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN:-,
AND DECISION& ORDER
In the Matter of the Request for Annexation of 16.99 Acres of Land with the TN-R Zoning District
and Vacation of Public Right-of-Way to Develop the Property with a Senior Living Community,by
Sawtooth Development Group,LLC.
Case No(s). H-2019-0127
For the City Council Hearing Date of: May 19,2020 (Findings on June 2,2020)
A. Findings of Fact
1. Hearing Facts(see attached Staff Report for the hearing date of May 19,2020, incorporated by
reference)
2. Process Facts(see attached Staff Report for the hearing date of May 19,2020,incorporated by
reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of May 19,2020,
incorporated by reference)
4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing
date of May 19,2020,incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use
Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified as
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by
ordinance, established the Impact Area and the Comprehensive Plan of the City of Meridian,
which was adopted December 17,2019,Resolution No. 19-2179 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s)received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision,which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the
Community Development Department,the Public Works Department and any affected party
requesting notice.
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Andorra Senior Living H-2019-0127) - 1 -
Meridian City Council Meeting Agenda June 2,2020— Page 133 of 263
7. That this approval is subject to the Development Agreement Provisions all in the attached Staff
Report for the hearing date of May 19,2020,incorporated by reference. The DA provisions are
concluded to be reasonable and the applicant shall meet such requirements upon annexation and
development of the subject property.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that:
1. The applicant's request for Annexation and Vacation is hereby approved per the provisions in
the Staff Report for the hearing date of May 19,2020,attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six(6)months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six(6)month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight(28)days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67,Idaho Code.
F. Attached: Staff Report for the hearing date of May 19,2020
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Andorra Senior Living H-2019-0127) -2-
Meridian City Council Meeting Agenda June 2,2020— Page 134 of 263
By action of the City Council at its regular meeting held on the 2nd day of June
2020.
COUNCIL PRESIDENT TREG BERNT VOTED AYE
COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE
COUNCIL MEMBER JESSICA PERREAULT VOTED AYE
COUNCIL MEMBER LUKE CAVENER VOTED AYE
COUNCIL MEMBER JOE BORTON VOTED AYE
COUNCIL MEMBER LIZ STRADER VOTED AYE
MAYOR ROBERT SIMISON VOTED -----
(TIE BREAKER)
Mayor Robert E. Simison
Attest:
Chris Johnson
City Clerk
Copy served upon Applicant, Community Development Department,Public Works Department and City
Attorney.
By: Dated: 6-2-2020
City Clerk's Office
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR(Andorra Senior Living H-2019-0127) -3 -
Meridian City Council Meeting Agenda June 2,2020— Page 135 of 263
EXHIBIT A
STAFF REPORT E IDIAN --
COMMUNITY DEVELOPMENT DEPARTMENT .►A H O
HEARING April 7,2020 Legend
DATE: ff
TO: Mayor&City Council I mo ' Lace or
FROM: Bill Parsons, Current Planning -
Supervisor k
f
r�
208-884-5533 ,
Bruce Freckleton,Development
Services Manager
208-887-2211 --- ~
SUBJECT: H-2019-0127
Andorra Senior Living
LOCATION: Southwest corner of E. Magic View Dr. '
and S. Wells St. at 715 & 955 S. Wells #
St. and 971 E. Wells Circle, in the SE
1/4 of Section 17,Township 3N.,Range ----
1 E.
I. PROJECT DESCRIPTION
NOTE:After the Commission hearing, the applicant provided an update to the concept plan and
supplemental information (ROW legal description and utility drawings) in accord with the
Commission's recommendation. The staff report is updated in a strike-through and underline
format to reflect the recommended changes and incorporates the revised documents.
Annexation and zoning of 16.99 acres of land with the TN-R zoning district with a conceptual
development plan for a senior living community consisting of 76 single family style dwelling units
and a 3-story apartment building with 88 dwelling units AND vacate existing un-named ACHD right-
of-way(ROW) (0.45 of an acre)between the 715 and 955 S. Wells St.properties and partial vacation
of E. Wells Circle ROW(2,863 sq. ft.) for the extension of this roadway to the west boundary of the
rp oject.
— Page 1
Meridian City Council Meeting Agenda June 2,2020- Page 136 of 263
II. SUMMARY OF REPORT
A. Project Summary
Description Details Page
Acreage 16.99
Future Land Use Designation(s) MU-N and MDR
Existing Land Use Single-family residential/vacant land
Proposed Land Use(s) Senior housing(MF)
Current Zoning RUT and RI in Ada County
Proposed Zoning TN-R
Phasing plan(#of phases) 2
Number of Residential Units(type 164 units(88 in 3-story apartment building and 76 single and
of units) duplex style multi-family units)
Density Gross density is 9.65 dwelling units to the acre
Open Space(acres,total[%]/ Open space is required for the multi-family development per
buffer/qualified) the standards in UDC 11-3G-3 and 11-4-3-27—a total of 4.05
345 acres is proposed on the submitte revised concept plan
in excess of UDC requirements.
Amenities Clubhouse,fitness center,restaurant,open grassy areas(50'x
100'),community gardens,pool,spa, salon,walking trails,
sport courts(bocce ball/pickle ball/putting greens),water
features and fire pits.
Physical Features(waterways, Five Mile Creek bisects the property and is contained within a
hazards,flood plain,hillside) 60-foot easement
Neighborhood meeting date;#of Three(3)neighborhood meetings were held on various dates
attendees: for this project—(33 attendees among the various meetings)
History(previous approvals) NA
Public Testimony Woodbridge Homeowners Association and 7 others submitted
written testimony in support of the proposed project.
Page 2
Meridian City Council Meeting Agenda June 2,2020— Page 137 of 263
Description Details Page
Ada County Highway
District
• Staff report Yes,received after the Commission hearing.
(yes/no)
• Requires ACHD No
Commission
Action es/no
Fire Service
• Distance to Fire This fire station is approximately 1.9 miles from the project.If approved,the
Station Fire Department can meet the response time goals.
• Fire Response This development is 5:00 minutes(under ideal conditions)from the nearest fire
Time station—Fire Station 1.
• Resource This development is closest to Fire Station#1.Current reliability is 65%from
Reliability this station and does not meet the targeted goal of 80%or greater.
• Risk This proposed commercial development has a risk factor of 4,in which current
Identification resources would not be adequate to supply service to this propose project.Risk
factors include firefighting in multi-story buildings and a large gathering of
people in a single location. This entails a greater risk for the occupants as well
as first responders.Fire,life safety systems and occupant training are critical
for this development.Other hazards may be found once the development is
completed.
• Accessibility This project does not meet all required access,road widths and turnarounds.
The shared drives shall have an address sign at each entrance and the roadways
shall be maintained 365 days a year for fire,EMS and police responses.The
end of the common drives shall be signed"No Parking Fire Lane"per appendix
D of the 2015 IFC.The driveway on the southwest corner of the break between
phase 1 and 2 is over 150' long.It needs to be shortened,go all the way around
the building,or have a turnaround at the end of it.
• Special/resource This proposed project will require an aerial device.The closest truck company
needs is 5 minutes travel time(under ideal conditions)to the proposed development,
and therefore the Fire Department can meet this need in the required timeframe
if a truck company is required.This fire station is approximately 1.9 miles from
the project.
In the event of a hazmat event,there will need to be mutual aid required for the
development. In the event of a structure fire an additional truck company will
be required.This will require additional time delays as a second truck company
is not available in the city.
• Water Supply Water supply for this proposed development requires 2500 gallons per minute
for two hours. (Approximate—see appendix B of the 2015 International Fire
Code)The fire flow requirements may be less if the building is fully
sprinklered.
• Other Resources See other FD comments in exhibit VIII below.
Police Service
• Distance to Police 3 miles
Station
• Police Response The proposed Andorra Senior Living Complex development application is
Time approximately 1.5 miles from the Meridian Police Department.The expected
response time to this area in an emergency is about 5 minutes. The average
response time in the City of Meridian is just under 4 minutes.
Page 3
Meridian City Council Meeting Agenda June 2,2020— Page 138 of 263
• Calls for Service Between 2/1/2019- 1/31/2020,the Meridian Police Department responded to
1,800 calls for service within a mile of the proposed development. See
attached documents for details.
Between 2/1/2019- 1/31/2020,the Meridian Police Department responded to
144 crashes within a mile of the proposed development. See attached
documents for details.
• Accessibility No issues with the proposed access
• Specialty/resource No additional resources are needed at this time;the PD already services the
needs area
Wastewater
• Distance to Sewer 0 feet
Services
• Sewer Shed Five Mile Trunkshed
• Estimated Project See application
Sewer ERU's
• WRRF Declining 13.88
Balance
• Project Consistent Yes
with WW Master
Plan/Facility Plan
• Impacts/Concerns Conceptual engineering has not been provided with this application,and
therefore the adequacy of sewer service has not been evaluated at this time.
Infrastructure modeling must be completed prior to the approval of this
application.
Water
• Distance to Water 0 feet
Services
• Pressure Zone 4
• Estimated Project See application
Water ERU's
• Water Quality None
Concerns
• Project Consistent Yes
with Water
Master Plan
• Impacts/Concerns Conceptual engineering has not been provided with this application,and
therefore the adequacy of water service has not been evaluated at this time.
Infrastructure modeling must be completed prior to the approval of this
application.
Page 4
Meridian City Council Meeting Agenda June 2,2020— Page 139 of 263
1 1 1
too
I�F�iA I LI All
FRAIaKLI14;ISO
N.
NIN1111■■■■
4 u - INr r - ,Y r .:'LU
LU
IN
:uu
84
+ 84
1 1 1 1 1 11 1
II 1 II
■I ■� 1•
I �I n 111�■I�
' � ' Y■ii�•i�li�� III •. ni����� ■II■
rollI■ ■■■■ 1�IIIIII■■■
Room ' I■I■■ 111 " `� ■I■ ■■■■II IIIIII ,
■■■■■■■■■■■ � ■■■■■■■■■■■
■■■■ ■■� r:i,:' ■ ■■ ■■�
'IIIIII nl■. ■il ■u■■ II IIIIII �� I err■•■ pro a.ea: �r;l_ II IIIIII
NN
Incm-_Gceee
MEN—
•
Craig Taylor
4623 W. 2000 S.
Rexburg, ID 83440
Bonnie Robinson
6720 E. Emerald St.
Boise, ID 83704
B. Applicant:
Sawtooth Development Group, LLC
491 N. Main St., Suite 201
Ketchum, ID 83340
IV. NOTICING
Planning& Zoning City Council
Posting Date Posting Date
Newspaper Notification 2/14/2020 3/20/2020
Radius notification mailed to
properties within 300 feet 2/11/2020 3/18/2020
Public hearing notice sign posted
2/24/2020 3/25/2020
on site
Nextdoor posting 2/11/2020 3/18/2020
V. STAFF ANALYSIS
A. ANNEXATION&ZONING
The Applicant requests annexation and zoning of 16.99 acres of land with TN-R zoning district
consistent with the MU-N(Mixed Use—Neighborhood) and MDR(Medium-density Residential)
Future Land Use Map (FLUM)designations in the Comprehensive Plan. A conceptual site plan
and building elevations were submitted for the development showing how the property is planned
to develop, included in Section VII.
Proposed Use:
The Applicant proposes to develop the site with an age restricted(55+)multi-family residential
development.
Independent living units (76 units)are proposed on the west and north side of the site [i.e. multi-
family(single family detach and duplex style single-level units on one parcel)] and a 3-story
apartment building is proposed in the southeast corner of the site consisting of 88 units. Several
commercial components will be integrated with the apartment building, including but not limited
to a spa, salon and a restaurant for residents and the public during events.
The Allowed Uses Table in UDC Table 11-2D-2 for the TN-R zoning district lists multi-family
developments as a principally permitted use subject to the specific use standards listed in UDC
11-4-3-27. Compliance with the dimensional standards listed in UDC Table 11-2D-6 for the TN-
R district is required,including but not limited to the maximum building height of 40 feet.
Page 6
Meridian City Council Meeting Agenda June 2,2020— Page 141 of 263
Comprehensive Plan(https://www.meridiancity.org/compplan):
This property is designated MU-N(Mixed Use—Neighborhood)(approximately 8 acres) and
MDR(approximately 9 acres) on the Future Land Use Map.
The purpose of MU-N designation is to assign areas where neighborhood-serving uses and
dwellings are seamlessly integrated into the urban fabric. The intent is to avoid predominantly
single-use developments by incorporating a variety of uses. Land uses in these areas should be
primarily residential with supporting non-residential services.Non-residential uses in these areas
tend to be smaller scale and provide goods or services that people typically do not travel far for
(approximately one mile)and need regularly. Employment opportunities for those living in the
neighborhood are encouraged. Connectivity and access between the non-residential and
residential land uses is particularly critical in MU-N areas. Tree-lined,narrow streets are
encouraged. Developments are also encouraged to be designed according to the conceptual MU-
N plan depicted in Figure 3B. The proposed development meets many of the goals of Mixed-use
Neighborhood designation.
The MDR designation allows for a mix of dwelling types including townhouses, condominiums,
and apartments. Residential gross densities should range from eight to twelve dwelling units per
acre. These areas are relatively compact within the context of larger neighborhoods and are
typically located around or near mixed use commercial or employment areas to provide
convenient access to services and jobs for residents. Developments need to incorporate high
quality architectural design and materials and thoughtful site design to ensure quality of place and
should also incorporate connectivity with adjacent uses and area pathways, attractive landscaping
and a project identity.
The proposed land uses and residential densities are consistent with those desired in MU-N and
MDR designated areas.
Goals,Objectives, &Action Items: Staff finds the following Comprehensive Plan policies to be
applicable to this application and apply to the proposed use of this property(staff analysis in
italics):
2.01.01M-"Support active-adult or independent senior living development." The proposed
development will provide housing options for seniors in close proximity to office, medical and
commercial uses developed in the area.
3.02.00—"Maintain, improve, and expand the City's infrastructure to meet existing and growing
demands in a timely, orderly, and logical manner." The proposed development is contiguous to
the City and urban services can be provided to this development. The applicant will be
responsible for the extension of the services to serve the proposed development.
6.01.01H-"Require pedestrian access connectors in all new development to link subdivisions
together to promote neighborhood connectivity as part of a community pathway system."
Pedestrian internal walkways are proposed throughout the development.A segment of the City's
multi-use pathway is also proposed to be extended with the development.
4.05.02C—"Encourage the incorporation of creek corridors as amenities in development design."
The submitted concept plan incorporates the creek corridor into the design of the project.
2.02.01 —"Plan for safe,attractive and well maintained neighborhoods that have ample open
space and generous amenities that provide varied lifestyle choices." The concept plan as designed
depicts 26.6%22.907 common open space. Open space is linked throughout the development with
inter-connected walking paths for residents of the community to enjoy.
Page 7
Meridian City Council Meeting Agenda June 2,2020— Page 142 of 263
3.02.01 G—"Establish and maintain levels of service for public facilities and services, including
water, sewer,police,transportation, schools,fire and parks." The applicant is proposing to
development the site with a senior housing project. Public Works has allocated resources to serve
the development, but additional modeling is required. Both Police and Fire have provided
comments on the application and they have no major concerns with the proposed development.
With the development of the site, a pathway segment will be extended to enhance the City
pathway network and the southern stub street(E. Wells Circle) will be extended to the west for
future connectivity for the area. The proposed demographics of the development should have
limited impact on the area schools. Stafffinds that the proposed development should have a
minimal impact on the current LOS for public facilities.
In reviewing development applications,the following items will be considered in MU-N
areas,per the Comprehensive Plan:
➢ "All developments should have a mix land uses."
The proposed development contains a mix of uses as required(i.e.personal service,
restaurant and residential).
➢ "Residential uses should comprise a minimum of 40%of the development area at densities
ranging from 6 to 12 units/acre."
The residential uses comprise more than 40%of the development area for a combined gross
density of 9.65 units per acre.
➢ "Non-residential buildings should be proportional to and blend in with adjacent residential
buildings."
The proposed 3-story apartment building and the single family dwelling units have similar
design elements and construction materials for an integrated development.Adequate
transition is also being provide along the west boundary between the proposed development
and the existing residential developments in the form of single story units. The restaurant is
also integrated into the design of the apartment building to provide vertical relieffrom the
single family units that are proposed to the north.
➢ "Unless a structure contains a mix of both residential and office, or residential and
commercial land uses, a maximum building size should be limited to a 20,000 square-foot
building footprint."
The largest building proposed on the site is the 3-story apartment building which has a
building footprint of 30,000 square feet. The commercial component incorporates a spa,
salon and an attached 6,000 sq.ft. restaurant. Staff finds that the proposed structure provides
a mix of commercial and residential uses to support the required increase in the building
footprint.
)0- "Supportive and proportional public and/or quasi-public spaces and places including but not
limited to parks,plazas, outdoor gathering areas,open space, libraries, and schools that
comprise a minimum of 10% of the development area are required. Outdoor seating areas at
restaurants do not count towards this requirement."
The proposed development has multiple gathering spaces (26.60162J.8150,4 that may comply
with this requirement.
➢ Where the development proposes public and quasi-public uses to support the development
above the minimum 5%,the developer may be eligible for additional residential densities
and/or an increase to the maximum building footprint."
The applicant is extending a portion of the pathway through the development for public
benefit and providing open space in excess of UDC standards. Therefore, staff supports the
increase in the building footprint as proposed by the applicant.
Page 8
Meridian City Council Meeting Agenda June 2,2020— Page 143 of 263
Zoning:
Based on the analysis above, Staff is of the opinion the requested annexation with the TN-R
zoning district and proposed development is generally consistent with the MU-N and MDR
FLUM designation for this site.
The proposed annexation area is contiguous to City annexed property and is within the Area of
City Impact Boundary. A legal description and exhibit map for the annexation area is included in
Section VII.A.
The City may require a development agreement(DA)in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions
included in Section VIII.
Existing Structures/Site Improvements:
There are several existing structures on this site that are required to be removed prior to
development of the each subsequent phase.
Dimensional Standards (UDC 11-2):
The proposed plat and subsequent development is required to comply with the minimum
dimensional standards listed in UDC Table 11-2D-6 for the TN-R district.
Access(UDC 11-3A-3):
Access to this development is proposed from the adjacent local streets (S.Wells St. and E.Wells
Circle)in accord with UDC 11-3A-3. For internal connectivity,the applicant is proposing gated
private streets and drive aisles. Further, some of the units are proposed to take access from
common driveways. The private street standards strictly prohibit common driveways from private
streets unless approved through alternative compliance. All private streets within the proposed
development should comply with the standards set forth on UDC 11-3F-4; common driveways
shall comply with the standards listed in UDC 11-6C-3D. The private street application and any
subsequent alternative compliance application to these standards should be submitted
concurrently with the Certificate of Zoning Compliance application.
Pathways(UDC I1-3A-8):
There is an existing 10-foot multi-use pathway stubbed at the west boundary constructed with the
adjacent Woodbridge Subdivision. The applicant is proposing to extend this segment of the
pathway along a portion of the west boundary; turning east and paralleling the north boundary of
the Five Mile Creek. Prior to occupancy of the first structure,the applicant should submit and
obtain approval of a pedestrian pathway easement from City Council. Further,the applicant
should coordinate with the applicable irrigation district and conform to any requirements of the
district. The Parks Department is requiring the applicant extend a sidewalk in the northwest
corner for interconnectivity.
Sidewalks(UDC 11-3A-17):
The TN-R dimensional standards requires 5-foot wide detached sidewalks to be constructed along
all roadways. The submitted concept plan depicts detached sidewalks adjacent to all local and
private streets, except for the north/south segment of private street along the west boundary of the
3-story apartment building. This area has an attached sidewalk on the east side of the road and
open/covered parking on the west side.
Parkways (UDC 11-2 11-3A-1 7):
Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A-
17E. In addition,the TN-R dimensional standards requires the parkways to be a minimum of 8
feet in width.
Page 9
Meridian City Council Meeting Agenda June 2,2020— Page 144 of 263
Landscaping and Qualified Open Space& Site Amenities(UDC 11-3B 11-3G):
Because the proposed project is over 5 acres in size, the applicant is required to comply the
qualified open space and site amenity standards listed in UDC 11-3G-3 and the open space and
amenity standards listed in UDC 11-4-3-27 for multi-family developments (see analysis below).
Fencing(UDC 11-3A-6, 11-3A-7):
All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A-
7. Because this is annexation, fencing details have not been provided with the application. With
the submittal of the CZC application,the applicant should provide details of the fencing proposed
for the development to ensure it complies with UDC standards.
Existing Easements:
There is an existing 10-foot wide public,utility, drainage and irrigation(PUDI) easements that
run along the interior and exterior boundary of the three platted lots created with the Magic View
Amended plat and an existing City of Meridian sewer easement along a portion of the west
boundary and parallels the north boundary of 971 Wells Circle property, also located in the un-
named ROW being vacated. The concept plan submitted with the application depicts structures
that encroach in the PUDI easement areas. Further,with vacating the un-named ACHD right-of-
way(ROW),the applicant will have to prepare the necessary easement documents to create a new
sewer easement once the ROW is vacated,per Public Works specifications. Prior to the issuance
of a CZC application,the applicant should vacate the 10-foot wide PUDI easements and establish
a new easement for the existing sewer line located with the un-named ACHD ROW.
The portion of the sewer easement along the west boundary could impact the design of the
proposed development. Per Public Works standards, sewer easements located outside of the
public ROW are typically improved with a 14-foot wide all weather surface to support
maintenance equipment. The final design for this area has not been coordinated with Public
Works to determine their access needs. The appheant should eeer-dina4e with the Publie Works
prior to the City Geaneil to easiffe this afea ea*be used by fesideffts er-r-eleeated as PaA of
pr-ejeet approval. The revised concept plan has oriented the units away from the easement which
does not impede Public Works access to maintain the existing sewer main.
Waterways(UDC 11-31A_-6):
The Five Mile crosses the southwest corner of this site and is proposed to remain open as an
amenity for the development in accord with the standards listed in UDC 11-3A-6.
Utilities (UDC 11-3A-21):
Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street
lighting is required to be installed in accord with the City's adopted standards, specifications and
ordinances. See Section VIII.B below for Public Works comments/conditions.
Pressurized Irrigation System (UDC 11-3A-I5):
An underground pressurized irrigation(PI) system is required to be provided for each lot within
the development as set forth as set forth in UDC 11-3A-15. If a PI pump station is required on the
developed property, such station shall be on a lot solely dedicated to that pump station and shall
be owned by the entity that owns and maintains the PI system as set forth in UDC 11-3B-6E.
Storm Drainage(UDC 11-3A-18 :
An adequate storm drainage system is required in all developments in accord with the City's
adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City as set forth in UDC 11-3A-18.
Building Elevations(UDC 11-3A-19 I Architectural Standards Manual):
Conceptual building elevations were submitted for the proposed structures on the site as shown in
Section VII.F.
Page 10
Meridian City Council Meeting Agenda June 2,2020— Page 145 of 263
All structures are required to comply with the design standards listed in the Architectural
Standards Manual. Submittal and approval of a Certificate of Zoning Compliance and
Design Review applications are required prior to submittal of building permit
application(s).
Right-of-Way Vacation
The applicant is proposing to vacate un-named ACHD right-of-way(ROW) created with
Instrument#8122009. This roadway is not needed to provide access for the development.
Therefore, staff is supportive of vacating the ROW. However-,per-City Code,the City r,,, nei ^
In addition to vacating the un-named ROW,there is an existing cul-de-sac along the south
boundary(E. Wells Circle).As part of this development, staff is requiring the extension of the
roadway to the west boundary. The extension of the roadway as
requested by staff,requires the applicant may be t:espensible to vacate a portion of the Wells
Circle ROW and dedicate additional ROW. With the extension of the ROW there is the petentia
that AC14D will r-e"ir-es the appheant to teizmina4e the read",with a temper-ary ttimar-etind tmtil
;t; ex4en oa f,-the-t the west thfough the adjaeent subdivision. The revised concept plan
depicts the extension of the roadway and incorporates a temporary turnaround as approved by
ACHD. The applicant has also provided the necessary legal description and exhibit map to vacate
the additional ROW. This m impaet the design of the plan, speeifieally the loss of units i the
landseaping. Staff has een*ymaieated with AC14D staff and they have indieated tha4 they deft4
stippeft the desip as shev.,, by the ^ plieaf*. The applicant should design the project to comply
with all ACHD requirements. ,
the appliea-at should provide a legal deser-iption and exhibit of the peAien of ROW being va
prior-to the City Getineil hearing. Per City Code,the City Council is only a recommending body
on the vacation request,final approval is subject to ACHD approval.
MULTI-FAMILY DEVELOPMENT(COMPLIANCE WITH THESE STANDARDS WILL OCCUR AT
THE CZC REVIEw.THIS ANALYSIS IS FOR INFORMATIVE PURPOSES ONLY.)
Specific Use Standards(UDC 11-4-3):
The proposed use is subject to the following standards: (Staffs analysis/comments in italic text)
11-4-3-27: MULTI-FAMILY DEVELOPMENT:
Multi-family developments with multiple properties shall be considered as one property for the
purpose of implementing the standards set forth in this section.
A. Purpose:
1. To create multi-family housing that is safe and convenient and that enhances the quality
of life of its residents.
2. To create quality buildings and designs for multi-family development that enhance the
visual character of the community.
3. To create building and site design in multi-family development that is sensitive to and
well integrated with the surrounding neighborhood.
4. To create open space areas that contribute to the aesthetics of the community,provide an
attractive setting for buildings, and provide safe,interesting outdoor spaces for residents.
B. Site Design:
Page 11 —
Meridian City Council Meeting Agenda June 2,2020— Page 146 of 263
1. Buildings shall provide a minimum setback of ten feet(10')unless a greater setback is
otherwise required by this title and/or title 10 of this Code. Building setbacks shall take
into account windows, entrances,porches and patios,and how they impact adjacent
properties. The applicant must comply with this standard.
2. All on-site service areas, outdoor storage areas,waste storage, disposal facilities, and
transformer and utility vaults shall be located in an area not visible from a public street,
or shall be fully screened from view from a public street. The site plan depicts screened
trash enclosures; all proposed transformer/utility vaults and other service areas shall
comply with this requirement.
3. A minimum of eighty(80)square feet of private,usable open space shall be provided for
each unit. This requirement can be satisfied through porches,patios,decks,and/or
enclosed yards. Landscaping, entryway and other access ways shall not count toward this
requirement. In circumstances where strict adherence to such standard would create
inconsistency with the purpose statements of this section,the Director may consider an
alternative design proposal through the alternative compliance provisions as set forth in
section 11-5B-5 of this title. The elevations submitted this application depicts private
patios and balconies.However,floor plans have not been submitted to determine if this
requirement has been satisfied. With the CZC submittal, the applicant should
demonstrate compliance with this requirement or seek alternative compliance if
alternative designs are proposed for the project.
4. For the purposes of this section,vehicular circulation areas,parking areas, and private
usable open space shall not be considered common open space. These areas should not
be included in the open space calculations submitted with the CZC application.
5. No recreational vehicles, snowmobiles,boats or other personal recreation vehicles shall
be stored on the site unless provided for in a separate,designated and screened area. The
submitted concept plan does not depict any outdoor storage for recreational vehicles.
6. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to
All Districts", of this title.
7. Developments with twenty(20)units or more shall provide the following:
a. A property management office.
b. A maintenance storage area.
c. A central mailbox location, including provisions for parcel mail,that provide safe
pedestrian and/or vehicular access.
d. A directory and map of the development at an entrance or convenient location for
those entering the development. (Ord. 18-1773,4-24-2018)
This development consists of 164 units so these standards do apply. The site plan
submitted with the CZC application shall include the items noted above.
C. Common Open Space Design Requirements:
1. A minimum area of outdoor common open space shall be provided as follows:
a. One hundred fifty(150) square feet for each unit containing five hundred(500) or
less square feet of living area.
Page 12
Meridian City Council Meeting Agenda June 2,2020— Page 147 of 263
b. Two hundred fifty(250) square feet for each unit containing more than five hundred
(500) square feet and up to one thousand two hundred(1,200) square feet of living
area.
c. Three hundred fifty(350) square feet for each unit containing more than one
thousand two hundred(1,200) square feet of living area.
At this time, the square footage of each unit is unknown as this information was not
provided with the application. Compliance with this standards will occur during review
of the CZC application.As noted above the applicant is proposing approximately 26.6
2-24 percent open space for the site in excess of UDC requirements. As noted below an
opens space exhibit must accompany the CZC submittal that demonstrates compliance
with this requirement.
2. Common open space shall be not less than four hundred(400) square feet in area, and
shall have a minimum length and width dimension of twenty feet(20'). The applicant
should provide an open space exhibit with the CZC application demonstrating
compliance with the requirement.
3. In phased developments, common open space shall be provided in each phase of the
development consistent with the requirements for the size and number of dwelling units.
The project is proposed to be developed in two (2)phases as shown on the submitted
concept plan. The first phase will commence with the north half of the development and
the second phase is completed with the southern half of the project including the three-
stoty structure.
4. Unless otherwise approved through the conditional use process,common open space
areas shall not be adjacent to collector or arterial streets unless separated from the street
by a berm or constructed barrier at least four feet(4)in height,with breaks in the berm or
barrier to allow for pedestrian access. (Ord. 09-1394, 3-3-2009, ef£retroactive to 2-4-
2009)NA. The subject property does not front on any collector roadways.
D. Site Development Amenities:
1. All multi-family developments shall provide for quality of life, open space and recreation
amenities to meet the particular needs of the residents as follows:
a. Quality of life:
(1) Clubhouse.
(2) Fitness facilities.
(3) Enclosed bike storage.
(4) Public art such as a statue.
b. Open space:
(1) Open grassy area of at least fifty by one hundred feet(50 x 100')in size.
(2) Community garden.
(3) Ponds or water features.
(4) Plaza.
c. Recreation:
(1) Pool.
Page 13
Meridian City Council Meeting Agenda June 2,2020— Page 148 of 263
(2) Walking trails.
(3) Children's play structures.
(4) Sports courts.
2. The number of amenities shall depend on the size of multi-family development as
follows:
a. For multi-family developments with less than twenty(20)units,two(2)amenities
shall be provided from two(2)separate categories.
b. For multi-family development between twenty(20) and seventy five (75)units,three
(3)amenities shall be provided,with one from each category.
c. For multi-family development with seventy five(75)units or more, four(4)
amenities shall be provided,with at least one from each category.
d. For multi-family developments with more than one hundred(100)units,the decision
making body shall require additional amenities commensurate to the size of the
proposed development.
3. The decision making body shall be authorized to consider other improvements in
addition to those provided under this subsection D,provided that these improvements
provide a similar level of amenity. (Ord. 05-1170, 8-30-2005, ef£ 9-15-2005)
Based on the 164 proposed units, the Commission has the authority to determine the
appropriate amount of amenities for the proposed development. On the concept plan, the
applicant has provided a list amenities proposed for the development as follows:
clubhouse,fitness facility, restaurant, spa, salon, walking trails,pool, open grassy areas,
community gardens and various sport courts. Although, some of these amenities are
conceptual at this time, stafffinds the proposed amenity package for the development is
commensurate to the size of the proposed development.
E. Landscaping Requirements:
1. Development shall meet the minimum landscaping requirements in accord with chapter 3,
"Regulations Applying to All Districts", of this title.
2. All street facing elevations shall have landscaping along their foundation. The foundation
landscaping shall meet the following minimum standards:
a. The landscaped area shall be at least three feet(3')wide.
b. For every three(3)linear feet of foundation,an evergreen shrub having a minimum
mature height of twenty four inches(24") shall be planted.
c. Ground cover plants shall be planted in the remainder of the landscaped area.
The landscape plan submitted with the CZC application shall be revised to comply with
these requirements.
F. Maintenance and Ownership Responsibilities: All multi-family developments shall record
legally binding documents that state the maintenance and ownership responsibilities for the
management of the development, including,but not limited to, structures,parking, common
areas, and other development features. The applicant must comply with this requirement.
This document must be provided at the time of CZC submittal.
Page 14
Meridian City Council Meeting Agenda June 2,2020— Page 149 of 263
Parking(UDC 11-3C):
Off-street parking is required to be provided for multi-family dwellings based on the number of
bedrooms per unit[Multi-family: 1-bedroom requires 1.5 per unit with at least 1 in a covered
carport or garage, 2-3 bedroom units require 2 per unit with at least 1 in an a covered carport or
garage], as set forth in UDC Table 11-3C-6. The non-residential uses(clubhouse and restaurant)
is based the traditional neighborhood district standards of 1 space for every 1,000 square feet of
gross floor area.
The applicant has provided a parking ratio for the overall development. For the single family
detached and duplex units,the applicant is proposing to apply the single family parking standards
of a single car garage and a parking pad for the 1 and 2 bedroom units(total parking: 148; the
apartment complex is based on the nursing care standards of 0.5 stalls per bed(total parking:
10022—5066 covered; 506-uncovered)and the commercial standards are not identified.
However,the concept plan does depict a total of 262-guest parking spaces€ff dispersed
throughout the development.
Based on the UDC standards,the proposed parking is to meet the standards described above. If
this was a typical development the applicant would need to provide the following parking
requirements: non-residential uses— 13 parking spaces and the multi-family—296 parking stalls
with half them required to be covered. The concept plan as proposed does not meet the current
parking standards of the UDC (deficient 354-7 parking stalls). Since this a 55+community, staff is
of the opinion that the parking ratio depicted on the submitted concept plan is sufficient for this
type of development. However,the parking plan proposed with this development must be
approved through alternative compliance. If the applicant's must either comply with the City's
parking standards or obtain approval of an alternative compliance application. This application
must be submitted concurrently with the CZC application.
VI. DECISION
A. Staff:
Staff recommends approval of the proposed Annexation and Vacation with the requirement of a
Development Agreement per the provisions and comments included in Section VIII in accord
with the Findings in Section IX.
B. The Meridian Planning and Zoning Commission heard this item on March 5,2020. At the public
hearing,the Commission moved to recommend approval of the subject AZ and VAC request.
I. Summary of Commission public hearing_
a. In favor: Clay Sammis and Jeremy Garner
b. In opposition:None
C. Commenting: Monica McKinley,Pat Rennison and Barbara Valdez
d. Written testimony: Woodbridge HOA,Alan and Carol Jax,Barbara Valdez,Bob and
Lindy Neufeld,Dennis Bailey,Pat Rennision and Cass
e. Staff presenting application: Bill Parsons
f. Other Staff commenting on application: None
2. Key issue(s) testimony
a. Extension of E.Wells Circle.
b. Public hearing notification.
c. Impacts to Locust View Heights Subdivision.
3. Key issue(s)of discussion by Commission:
a. Amount of open space and amenities proposed for the development.
b. Square footage of the balconies proposed for the 3-story apartment complex.
c. No units having direct access to E. Wells Circle.
Page 15
Meridian City Council Meeting Agenda June 2,2020— Page 150 of 263
4. Commission change(s)to Staff recommendation:
a. No units shall take direct access from E. Wells Circle (Concept plan has been updated
to reflect this change).
b. Applicant shall provide a minimum of 6 to 8 amenities, including a clubhouse,walking
trails and fitness facility with the remainder coordinated with staff.
5. Outstanding issue(s) for City Council:
a. None
The Meridian City-Council heard these items on May 19,2020. At the public hearing.the
Council moved to approve the subject AZ and VAC requests.
1. Summary of the City Council public hearing:
a. In favor: Will Goede
b. In opposition:None
C. Commenting: John Overton and Clay Sammis
d. Written testimony: Barbara Valdez,Alan Fox and Pat Rennison
e. Staff presenting application: Bill Parsons
f. Other Staff commenting on application: Bill Nary
2. Key issue(s)of public testimony:
a. Restricting the use of the property to an age restricted community_ .
3. Key issue(s)of discussion by City Council:
a. Parking requirements for the proposed development.
b. Amenity package proposed for the development.
c. Saturation of age restricted communities in the City.
d. Stubbing E. Wells Circle at the west boundarypreserve future extension if/when
Locust View Heights develops with uses other than County residences.
e. Future process to convert all or a portion of the property_ from an age-restricted
community to a traditional multi-family development.
£ Enforcement measures to use to ensure the development is leasing to age qualified
residents.
4. City Council change(s)to Commission recommendation:
a. Added a DA provison limiting development of the property to an age restricted
community.
Page 16
Meridian City Council Meeting Agenda June 2,2020— Page 151 of 263
VII. EXHIBITS
A.Annexation Legal Description and Exhibit Map
REVISED ANNEXATION DESCRIPTION FOR
715&955 S.WELLS ST.&917 E.WELLS CIR.
Lots 70, 21 and 22 of Amended Plat of Magic Ulew Subdivision as filed in Book 52 of
Plats at Pages 4445 and 4445. records of Ada County, Idaho located in the SW 114 of the NE:
114 and NW 114 of the SE V4 the of Section 17. T_3N., RAE., B.M.,Ada County, Idaho more
particularly described as follows:
BEGINNING at the SW corner of said Lot 22.said point also being the C114 corner of
said Section 17,
thence along the West boundary line of said Lot 22 North 00"22'59"East,636.00 feet to
the NW corner of said Lot 22:
thence along the northeasterly boundary line of said Lot 22 and the southeasterly
extension thereof South 72°05'47"East,537.74 feet to a paint on the centerline of S.Wells St,;
thence along the centerline of S,Weils St.the following 3 courses and distances:
thence South 16°46'1T'West,392.23 feet;
thence 61.25 feet along the arc of a curare to the left,said curve having a radius of
132.84 feet:a central angle of 25°24'59"and a long chord which bears South 03°35'43"West,
80.71 Feet;
thence South 09'3646''East,793-56 feet:
thence along the centerline of E.Wells Cir. North 89°16'28"West,428.35 feet:
thence leaving said centerline South 00*43'32"West,25,00 feet to a point on the North
boundary line of Wyndstone Place Subdivision as filed in Book 96 of Plats at Pages 12,047 and
12,048.records of Ada County, Idaho;
thence along said North boundary line North 89°18'28"West,203-17 feet to the SW
corner of said Lot 24;
thence along said West boundary line of said Lot 20 North 00"2T09"East,795,56 feet to
the POINT Of BEGINNING- Contains 16.99 acres,more or less.
A
7729 R
OF
G.G
Page 17
Meridian City Council Meeting Agenda June 2,2020— Page 152 of 263
mw COMER CURVET E
q« 7
CURVE RADIUS LENGTH CHORD DIST. CHORD DRG. DELTA
3
e } m !,32 R 61.2.5 E50-2 S.31V 43"■ �5�2«
w §
k 7
~ ® LINE TABLE
k e.
\ | � LINE LENGTH BEARING
§ | -�6 a, z 25& SO4l,£w
�.�.
\
j
r / Z
\ � &
( i
m CID
j E
. POINT DF
BEGINNING /
| c
------7------------4
q .
. � �
are � \� | _ ;m 4E
m 200 ec
SCALE ]" = 200'
/
a| §
\ A,901
|
z \ X� F Ns
' \ 7 729
OF
H9,r 2n w _35-— x E O
z=1f E AES OE \
IDAHO ANNE ATON EXHIBIT DRAWING FOROMWIMEPAILOST
SURVEY __. s a g55 S. JS ST. g« E. L s Cm NO.
+_w,�_IA_ - �
GROUP, LLC �2 OF_ma,�_17 ±_
�. * __wry._O
Page !a —
Meridian City Council Meeting Agenda June%mm- Page 153a2S
m
y .
ti'x
7
N�
d
A -L
7729
rmz°�o
aza.as O+ Y G.CA
a03.t7
1101 B'29'4r
Lots 20-22, Amerided Magic View Sub Annex. Closure Sheet 1.72020
Scale: 1 inert=200 feet File:
Traci 1:16.s852 acres,Closure;n05,20i144.01 R.(lTM9270),rerlmster=3973 il-
41 n00.2259e&96 08n84.1828w203,17
02 s72.0547e 637.74 09 nq0-2309e Ns.56
03 s i5.4813w 392.23
04 Lt.r=132.B4,dekta-026.2d5%char&s03.3543w607t
05 s49.3546e 793,56
06 n99.16280 42&36
97 s04.4332w 25
Page 19
Meridian City Council Meeting Agenda June 2,2020— Page 154 of 263
B. REVISED Right-of-Way Legal Descriptions and Exhibit Maps
EXHIBIT" "
ACHD RIGHT-OF-WAY VACATION
715&955 S.WELLS ST.
An un-named street located adjacent to Lots 20, 21 and 22 of Amended Plat of Magic
View Subdivision as filed in Bcok 52 of Plats at Pages 4445 and 4446, records of Ada County,
Idaho located in the NW 1!4 of the 5E 114 the of Section 1, T,31V., RAE„ B.M., Ada County,
Idaho more particularly described as follows
Conn mancing at the SW comer of said Lot 22, said point also being the C114 corner of
said Section 1;
thence aJang the South boundary line of said Lot 22 South 89°6609"East, 178.16 feet to
the REAL POINT OF BEGINNING-,
thence continuing along said South boundary line South 89`56'09"East, 290.61 feel to a
point on the westerly right-of-way line of S_Wells St.
thence along said westerly right-of-way line South 09°36'46"East.50-72 feat;
thence leaving said westerly right-of-way line North 89°56'08"West, 224.25 feet;
thence 44.15 feel along the arc of a non-tangent curve to tha left,said curve having a
radius of 45.00 feet, a central angle of 58'15'04"and a long chord which bears South 61'56'19"
West, 42.43 feL-t to a point of reverse Curve.
thence 185.50 feet along the arc of said reverse curve to the right, said reverse curve
having a radius pf 45-DO feet, a renlral angle of 216'11'02"and a long chord which bears#forth
28°05'42"West, 79.40 feet to tie REAL POINT OF BEGINNING. Contains 19.418 square feet,
more or less.
GE N 5 0'�.�
CL 7729
.,�, '12P).f 10
Page 20
Meridian City Council Meeting Agenda June 2,2020— Page 155 of 263
m m! / r
CURVE TABLE
CURVE RADIUS LENCTH CHORD DST NORD BRG. DEL7A /
@ 45.00 44.18 42 s ,� 'a rw 5FW04"
2 a£ ,�S 7@ 2� 3■ ae,'' /
2/ *�
2� ® 2# rINT
2/ 2yOF BEGINNING
,
2« ms 2msB'7 mmef
/ $ @
. DST « \
19.41E mf � 'f
| r Nm'56 22 \f
$
�
�
I | � •
Ar
�
�
jCNV LA
Ns���
EL 7729
Q/ )
C,
e < ,m
C] a k 2,
SCALE: 1 = SO'
IDAHO EXHIBIT DRAWING FOR
+/
SURVEY " ACHD STREET VACATION ,»
_�n �
GROUP. LLC �TM®m-a�—�mDP DATE
��; T.L.���7_, ,m_
Page 21
Meridian City Council Meeting Agenda June»mm- Page 1myma
00,5 0L,e
i
M
22t.1`,
� 4
ro �
C RS�C�`
G
7729
xl
OF 5 �
Bight-of-Way Vacation Description Closure Sheet 1W912019
Scale' I inch= 50 feet Fife'
tract 1-0.4d5B Atma�ig41g Scj.Kest},Cioawa:n00.0000e 0.00 R.;11508UrT R7oti0,795 ft.
01 a99.5609e 290.61
02 m09.W469 50.72
03 09.56Ww 724.25
04 U.r-5,04,dvlka`056.1504,chard=a61,5$19w 42.48
05 Rt,r45.00,dahe=2a6.1102,chord=n28,0542w 79 40
Page 22
Meridian City Council Meeting Agenda June 2,2020— Page 157 of 263
EXHIBIT "
AC HD PARTtAL RIGHT-OF-WAY VACATION
E.WELLS CIRCLE
A portion of E Welts Circle as shown on the Am end ec Flat of Magir-View SubdiMsbn as
filed in Boots 52 of Plats at Pages 4445 and 4446. records of Ada County, Idaho located in the
NV4 114 of the 5E 114 the of Section 1, T-3N.. R.1 E„ B.0 ,Ada County, Idaho more particularly
described as follows:
Commencing at the SW corner of Lot 2D of Said Amended Plat of Magic View
Subdivision from which the C114 corner of s lid Section 1 bears Forth 00`23'09"East, 795 56
feet;
lhence along the Sowh IDaundary hne of said Lot 20 South 89°18'28" East, 203.17 feet to
a paint on the right-of-way line of E. Wells Circle;
thence along the right-of-way line of E.Wells Cirela the following 3 courses and
distances:
thence 75.70 feet along the arc of a non-tangent curve to the right, said curve having a
radius of 45 00 fiaet,a central angle of 96'22'46"and a long chord wh a bears rs North 41°05'05"
West, 67.08 feet to the REAL POINT OF BEGINNING;
thence 109.85 feet along the arc of a curve to the right, said curve having a radius of
45-00 feet,a central angle of 139'52'18"and a long chard whictt bears North 77'02'27-East.
84.54 feet to a point of reverse curare;
thersce 44.18 feet along the arc of said revarse curua to the left, said reverse curve
having a radius of 45-04 feet, a central angle of 56"IE04"and a long &ord which bears South
61'N'56"East. 42.43 feed;
thence leaving said right-of-way line North 890 16'29'West, 119.55 feet to the REAL
POINT OF BEGINNING. Contains 2:863 square feet, more or less,
SIN S
77
1 �
Page 23
Meridian City Council Meeting Agenda June 2,2020— Page 158 of 263
C1/4
AMENDED jVAGIC VIEW
SUBDIVISION
g
mLdI Es
r
� REAL POINT
OF BECINKNC - +
NB9r1$26"41 119.55'
r
r
r E. WELLS CIR.
S11' CORNER C'r - - - - - - -~ -
LOT 20
S89'1 fi'28'E
203,17'
fFYAVp�70NE PLACP SUPDfVfSION
dv CURVE TABLE
CURVE RADIUS LENGTH CHORD DIST, CHORD 8RG. DELTA
C1 45.00 75.70 B7.Q8 441rQ5'05"W O 22'4G'
C2 45.00 109.55 6 ,5# N7TU2'27'E
C3 45.W 44.18 42-43 561178'56'E 5E'75'447
5 20 907729
+'} O
77
0 14 44 12C j -„ p
SCALE: 1" = 40'
JOB Nq-
IDAHO EXHISIY " " DRAWING FOR 14mSi7
SURVEY f*OE. �� E. WELLS CIRCLE PARTIAL VACATION
9Q9E.i�d urai
GROUP
{211�61FPFTP
, LLB LOCATED Ih TK,KW a aF TME Z 1/4 0 DY& PATE
i.E�C'IIoH I. T-7 4..klcL 4r AI>A a*-f. I'}}a 3ADI H
Page 24
Meridian City Council Meeting Agenda June 2,2020— Page 159 of 263
C. REVISED Conceptual Site Plan(date: 02i20 03/18/2020)
71 5 S WELLS STREET L
971 E WELLS CIRCLE
7155 WELLS
- STREET
°TU. e �,
9S99 WE1134i
°_�••�••�. { .�b. WR11ENSLI7
SF"
aims
SMEFF
971 EWELS -
CIRCLE -- - 4'_-- o OPEN SPACE z
a 0
AD
Page 25
Meridian City Council Meeting Agenda June 2,2020— Page 160 of 263
D. Conceptual Elevations (date: 2/20/2020)
® 0
8P ® _ ' 0 ® 90 0�� 00 m
00 0 80 m
nooRxn
sFxion
uvcxG Ep TELEVATION
_ ..
® ® m
� ® m 88 88 8
® W DAIIOn
Page 26
Meridian City Council Meeting Agenda June 2,2020— Page 161 of 263
0
�iN �, III ii I
�.i
IG
goo
,
ifl��Il dJj
I ''
Page 27
Meridian City Council Meeting Agenda June 2,2020— Page 162 of 263
t=-- -
o
® MI���NRIMdIRF1L
pop
F-07
C - 0
j —
M003 IV MouvLIX
Page 28
Meridian City Council Meeting Agenda June 2,2020— Page 163 of 263
❑ E0.5T WTION SM E FAMILY
F
MIG-CF1fI1RT�'SINGLE FAMILY
Page 29
Meridian City Council Meeting Agenda June 2,2020— Page 164 of 263
VIII. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
A Development Agreement(DA) is required as a provision of annexation of this property.
Prior to approval of the annexation ordinance,a DA shall be entered into between the City of
Meridian,the property owner(s) at the time of annexation ordinance adoption, and the
developer.
Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division
prior to commencement of the DA. The DA shall be signed by the property owner
and returned to the Planning Division within six(6)months of the City Council
granting the annexation. The DA shall, at minimum,incorporate the following
provisions:
a. Future development of this site shall be generally consistent with the conceptual site plan,
conceptual building elevations and phasing plan in Section VII and the provisions
contained herein.
b. All structures shall comply with the design standards listed in the Architectural Standards
Manual and the design standards listed in UDC 11-3A-19. An application for Design
Review shall be submitted concurrently with the Certificate of Zoning Compliance
application and approved prior to submittal of building permit applications.
c. The applicant shall comply with the multi-family specific use standards set forth in UDC
11-4-3-27.
d. Applicant shall comply with the TN-R dimensional standards set forth in UDC Table I I-
2D-6.
e. The applicant shall submit alternative compliance application concurrent with a CZC
application to deviate from the following standards:
1. Private Street Standards(11-3F-4)
2. Parking requirements(11-3C-6)
3. Multi-family private usable open space standards(11-4-3-27B3)
£ Applicant shall construct a segment of the City's 10-foot multi-use pathway through the
development as proposed. Prior to occupancy of the first structure,the applicant shall
obtain City Council's approval of a public pedestrian easement and record said
document. The applicant shall also extend the 5-foot wide detached sidewalk in the
northwest corner to the north boundary for interconnectivity.
g. Applicant shall comply with all ACHD conditions of approval.
h. ,
use of the 20 foot wide easemen4 area on a poi4ion of the west boundar-y. if a s4stan4ial
ehange is required by Publie Wefks,the appheai#shall modify the proposed eefleept p!
prier-to City Gotmeil meeting.
i. Prior to submitting a CZC application,the applicant shall vacate the I0-foot wide PUDI
easements created by Amended Magic View Subdivision OR modify the site plan
submitted with the CZC application to remove structures from encroaching in the platted
easements.
j. Applicant shall comply with the open space and site amenity standards set forth in UDC
I I-3G and UDC 11-4-3-27. The applicant shall submit an open space exhibit and provide
Page 30
Meridian City Council Meeting Agenda June 2,2020— Page 165 of 263
details of the six(6)to eight(8)proposed amenities with their CZC application
demonstrating compliance with these standards. The amenities proposed for the
development shall include a clubhouse, fitness facility,walking trails and open grassy
areas as depicted on the concept plan. The remainder of the amenities shall be
coordinated with staff.
k. Applicant shall extend E. Wells Circle to west boundary for future extension. if�D
shall provide a legal deser-iption and exhibit map of the ROW being Vaea4ed prior-to the
1. The only use allowed to develop on the property is an age-restricted community as
proposed.
B. PUBLIC WORKS
Site Specific Conditions of Approval
1.1 Coneeptual engineering has not been provided with this applieation,and theFefoFe
the adequaey of water-and sewer-ser-viees have not been evaluated at this time.
ln&astrueture modeling must be eompleted prior to the approval of th 0 s applieation-.
General Conditions of Approval
2.1 Sanitary sewer service to this development is available via extension of existing mains
adjacent to the development. The applicant shall install mains to and through this
subdivision; applicant shall coordinate main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to
provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe
to sub-grade is less than three feet than alternate materials shall be used in conformance
of City of Meridian Public Works Departments Standard Specifications.
2.2 Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
2.3 All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures.
2.4 Upon installation of the landscaping and prior to inspection by Planning Department
staff,the applicant shall provide a written certificate of completion as set forth in UDC
11-3B-14A.
2.5 The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20%of the total construction cost for all completed sewer, and water
infrastructure for a duration of two years. This surety amount will be verified by a line
item final cost invoicing provided by the owner to the City. The surety can be posted in
the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an
application for surety,which can be found on the Community Development Department
website. Please contact Land Development Service for more information at 887-2211.
2.6 In the event that an applicant and/or owner cannot complete non-life,non-safety and non-
health improvements,prior to occupancy, a surety agreement may be approved as set
forth in UDC 11-5C-3C.
Page 31
Meridian City Council Meeting Agenda June 2,2020— Page 166 of 263
2.7 Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as determined during the plan review process,prior to the
issuance of a plan approval letter.
2.8 It shall be the responsibility of the applicant to ensure that all development features
comply with the Americans with Disabilities Act and the Fair Housing Act.
2.9 Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
2.10 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.11 All grading of the site shall be performed in conformance with MCC 11-1-4B.
2.12 Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill,where footing would sit atop fill material.
2.13 The engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to
ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.14 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
2.15 At the completion of the project,the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any
structures within the project.
2.19 Street light plan requirements are listed in section 6-7 of the Improvement Standards for
Street Lighting(http://www.meridiancity.org/public_works.aspx?id=272). All street
lights shall be installed at developer's expense. Final design shall be submitted as part of
the development plan set for approval,which must include the location of any existing
street lights. The contractor's work and materials shall conform to the ISPWC and the
City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the
locations of existing street lighting.
2.20 The applicant shall provide easement(s) for all public water/sewer mains outside of
public right of way(include all water services and hydrants). The easement widths shall
be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be
dedicated via a plat,but rather dedicated outside the plat process using the City of
Meridian's standard forms. Submit an executed easement(on the form available from
Public Works), a legal description prepared by an Idaho Licensed Professional Land
Surveyor,which must include the area of the easement(marked EXHIBIT A)and an
81/2"x I I"map with bearings and distances(marked EXHIBIT B)for review. Both
exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT
RECORD. Add a note to the plat referencing this document. All easements must be
submitted,reviewed, and approved prior to signature of the final plat by the City
Engineer.
2.21 Applicant shall be responsible for application and compliance with and NPDES
permitting that may be required by the Environmental Protection Agency.
Page 32
Meridian City Council Meeting Agenda June 2,2020— Page 167 of 263
2.22 Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water
Department at(208)888-5242 for inspections of disconnection of services. Wells may be
used for non-domestic purposes such as landscape irrigation if approved by Idaho
Department of Water Resources.
2.23 Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
2.24 The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water(MCC 9-1-28.C.1). The applicant should be required to use any
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required. If a
single-point connection is utilized,the developer will be responsible for the payment of
assessments for the common areas prior to development plan approval.
2.25 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways,
intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall
be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply
with Idaho Code 42-1207 and any other applicable law or regulation.
C. FIRE DEPARTMENT
https://weblink.meridianciN.orgJ ebLink/DocView.aspx?id=182552&dbid=0&repo=MeridianQ
D. POLICE DEPARTMENT
https://weblink.meridiancity.org/WebLink/DocView.aspx?id=l 83 075&dbid=0&repo=MeridianCity
E. BOISE PROJECT BOARD OF CONTROL
https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182568&dbid=0&repo=Meridian City
F. NAMPA&MERIDIAN IRRIGATION DISTRICT(NMID)
https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=183062&dbid=0&repo=MeridianCity
G. ADA COUNTY
https://weblink.meridiancioy.org/WebLink/Doc View.aspx?id=182621&dbid=0&repo=Meridian City
H. COMPASS
https://weblink.meridiancioy.org/WebLink/DocView.aspx?id=182953&dbid=0&repo=MeridianCity
I. PARKS DEPARTMENT
https://weblink.meridiancity.org/WebLink/Doc View.aspx?id=183392&dbid=0&repo=MeridianCiiy
J. ADA COUNTY HIGHWAY DISTRICT(ACHD)
,4 report has.netyet been r-eeehwdfiF_9ni
hggs://weblink.meridiancit oorg/WebLink/Doc View.aspx?id=184614&dbid=0&repo=MeridianCitX
Page 33
Meridian City Council Meeting Agenda June 2,2020— Page 168 of 263
IX. FINDINGS
A. Annexation and/or Rezone(UDC 11-5B-3E)
Required Findings: Upon recommendation from the commission,the council shall make a full
investigation and shall,at the public hearing,review the application. In order to grant an annexation
and/or rezone,the council shall make the following findings:
1. The map amendment complies with the applicable provisions of the comprehensive plan;
The Council finds that the Applicant's request to annex and develop the subject 16.99 acre
property with TN-R zoning is consistent with the associated MU-N and MDR FLUM
designations for this property. (See section V above for more information)
2. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Council finds the proposed map amendment and development complies with the purpose
statements of the traditional neighborhood districts in that it will provide for a range of
housing needs for the community consistent with the Comprehensive Plan.
3. The map amendment shall not be materially detrimental to the public health, safety, and
welfare;
The Council finds the proposed map amendment should not be detrimental to the public
health, safety and welfare as the proposed residential and commercial uses should be
compatible with adjacent existing and future residential and commercial uses in the area.
4. The map amendment shall not result in an adverse impact upon the delivery of services by
any political subdivision providing public services within the city including,but not limited
to, school districts; and
The Council finds City services are available to be provided to this development.
5. The annexation(as applicable)is in the best interest of city.
The Council finds the proposed annexation is in the best interest of the City.
Page 34
Meridian City Council Meeting Agenda June 2,2020— Page 169 of 263
C-/WE IDIAN-- ITEM SHEET
OMMRF
Council Agenda Item - 3.E.
Presenter: Shawn Harper
Estimated Time for Presentation: 0
Title of Item - Master Professional Services Agreement with Colin Yates for Tactical
Emergency Casualty Care Training
9&M&.JIW -
ATTACHMENTS:
Descriptio Typ load
Master PSA with Colin Yates Cover Memo 5/26/2020
Meridian City Council Meeting Agenda June 2,2020— Page 170 of 263
MASTER PROFESSIONAL SERVICES AGREEMENT WITH COLIN YATES
FOR TACTICAL EMERGENCY CASUALTY CARE TRAINING SERVICES
This MASTER PROFESSIONAL SERVICES AGREEMENT WITH COLIN YATES FOR
TACTICAL EMERGENCY CASUALTY CARE TRAINING SERVICES ("Agreement") is made
this 2nd day of June , 20 20 ("Effective Date"), by and between the City of
Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and
Colin Yates, an individual whose address is 4184 E. Divide Pass Street, Meridian, Idaho
("Contractor"). (City and Contractor may hereinafter be collectively referred to as "Parties.")
WHEREAS,the Meridian Police Department ("MPD") is in need of instructor services for
its tactical emergency casualty care training program, and finds that Contractor is duly qualified and
certified by Idaho Peace Officer Standards and Training ("POST") to provide such services;
NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of
which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Contractor shall provide tactical emergency casualty care training and instruction services for
MPD, pursuant to the Tactical Emergency Casualty Care curriculum duly established and/or
approved by the Idaho POST Council, at the time, place, and location as described in associated
task orders. Contractor shall provide services and work in accordance with generally accepted
industry standards and practices for the profession or professions that are used in performance
of this Agreement or the associated task order. Services and work provided by Contractor shall
be performed in a timely manner as specified in the project task order and agreed by the parties.
The Parties acknowledge and agree that time is strictly of the essence with respect to services
provided pursuant to this Agreement, and that the failure to timely perform any of the
obligations hereunder shall constitute a breach of, and a default under, this Agreement by the
party so failing to perform.
II. COMPENSATION.
A. Hourly rate; total amount. The total payment to Contractor for the services described in
associated task orders shall be twenty-five dollars ($25.00) per hour. This rate and total
amount shall constitute full compensation for any and all services provided hereunder and
any and all related expenses, including, without limitation, travel, materials, contingency,
commission, and any and all other costs of work to be performed or furnished by Contractor.
B. Method of payment. Within fifteen (15)business days of rendering services pursuant to a
task order, Contractor shall provide to City a detailed invoice for services provided,
describing the time, place, and location of services provided. City shall pay such invoice
within thirty (30) days of receipt. City shall not withhold any federal or state income taxes
or Social Security tax from any payment made by City to Contractor under the terms and
conditions of this Agreement. Payment of all taxes and other assessments on such sums shall
be the sole responsibility of Contractor.
PROFESSIONAL SERVICES AGREEMENT—TECC TRAINING SERVICES PAGE 1
Meridian City Council Meeting Agenda June 2,2020— Page 171 of 263
III.GENERAL PROVISIONS.
A. Term. This Agreement shall become effective on the Effective Date first written above, and
shall be effective through September 30, 2023 unless sooner terminated by the method set
forth herein.
B. Subcontracting or assignment of obligations. Contractor shall not subcontract or assign
any of Contractor's obligations under this Agreement that require or that may require
Contractor's talent or expertise. Contractor may subcontract or assign obligations that do
not require Contractor's talent or expertise. Any and all subcontractors or assignees shall be
bound by all the terms and conditions of this Agreement.
C. Assumption of risk; indemnification. Contractor acknowledges that provision of services
under this Agreement may carry a risk of injury, illness, and/or death, and, with that
knowledge, Contractor hereby assumes all such risks and hazards, some of which may be
unknown. Contractor shall indemnify, save, and hold harmless the City and any and all of its
employees, agents, volunteers, and/or elected officials from any and all losses, claims, and
judgments for damages or injury to persons or property, and from any and all losses and
expenses caused or incurred by Contractor or Contractor's servants, agents, employees,
guests, and/or business invitees.
D. Waiver. Contractor waives and releases, on behalf of Contractor and Contractor's heirs,
executors, administrators, assigns, and/or personal representatives, any and all claims and
recourse against City, including the right of contribution for loss and damage to persons or
property arising from, growing out of, or in any way connected with or incident to
Contractor's performance of this Agreement,whether such loss or damage may be
attributable to known or unknown conditions, except for liability arising out of concurrent or
sole negligence of City or its officers, agents or employees.
E. Ownership. Any information, equipment, or materials furnished by City for the
Contractor's use pursuant to this Agreement shall belong to City. Any City equipment or
materials used by Contractor shall be returned to City in good working condition or order
upon completion of the Agreement or upon MPD's request.
F. Photography and recording. City shall be authorized to photograph, record, video tape,
reproduce, transmit, disseminate, and/or retain such recordings of training exercises and
other activities,which may include visual or audio recordings of Contractor, for educational
and public information purposes. City shall not be responsible for the actions of persons
who are not under its employment or control.
G. Fitness. Contractor acknowledges that provision of services under this Agreement will
include physical and mental demands. Contractor attests that Contractor is physically fit and
mentally sound and suffers from no condition, impairment, disease, infirmity, or other
illness that may increase the risk of injury to or death of Contractor or others due to
Contractor's provision of services under this Agreement. It shall be Contractor's sole
responsibility to verify Contractor's physical and mental fitness to perform these services.
Contractor shall clearly communicate to City personnel any concerns Contractor may
develop about Contractor's ability to safely undertake physical, mental, or other aspects of
PROFESSIONAL SERVICES AGREEMENT--TECC TRAINING SERVICES PAGE 2
Meridian City Council Meeting Agenda June 2,2020— Page 172 of 263
any activity related to this Agreement.
H. Insurance to be obtained by Contractor. Contractor acknowledges and understands that
City shall not provide insurance or benefit coverage of any kind for injury, death, or illness
related to Contractor's provision of services under this Agreement. Contractor shall obtain
and shall maintain, at Contractor's own expense, insurance in an amount necessary to insure
Contractor's insurable interests.
I. Termination for cause. If City determines that Contractor has failed to comply with any
term or condition of this Agreement,violated any of the covenants, agreements, and/or
stipulations of this Agreement, falsified any record or document required to be prepared
under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the
performance of this Agreement; or if either Party willfully or negligently defaults in, or fails
to fulfill, its material obligations under this Agreement; the other Party shall have the right
to terminate the Agreement by giving written notice to the defaulting party of its intent to
terminate, and shall specify the grounds for termination. The defaulting party shall have
five (5) days after receipt of such notice to cure the default. If the default is not cured within
such period, this Agreement shall be terminated upon mailing of written notice of such
termination by the terminating party.
1. Default by City. In the event of termination for non-performance or default by City,
City shall compensate Contractor for work actually completed by Contractor prior to the
date of written notice of termination and any verified additional services and materials
actually performed or supplied prior to the date of written notice of termination, less
payments of compensation previously made, not to exceed the total amount of
compensation allowed hereunder.
2. Default by Contractor. In the event of termination for non-performance or default by
Contractor, City may reasonably withhold payments due until such time as the exact
amount of damages due to City from Contractor is determined. Contractor shall not be
relieved of liability to City for damages sustained by City by virtue of any breach or
default of this Agreement by Contractor. This provision shall survive the termination of
this Agreement and shall not relieve Contractor of liability to City for damages.
J. Termination without cause. City may terminate this Agreement for any reason at any time
by providing fourteen(14) days' notice to Contractor.
K. Non-waiver of breach. A waiver of any breach or default of any provision of this
Agreement shall not be construed as a waiver of a breach of the same or any other provision
hereof.
L. Relationship of Parties. It is the express intention of Parties that Contractor is an
independent contractor and neither Contractor nor any officer, employee, subcontractor,
assignee, or agent of Contractor shall be deemed an employee, agent,joint venturer, or
partner of City in any manner or for any purpose. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and
employee between Contractor and City or between Contractor and any.official, agent, or
employee of City. Both parties acknowledge that Contractor is not an employee of City.
PROFESSIONAL SERVICES AGREEMENT-`t'ECC TRAINING SERVICES PAGE 3
Meridian City Council Meeting Agenda June 2,2020— Page 173 of 263
Contractor shall retain the right to perform services for others during the term of this
Agreement. Specifically, without limitation, Contractor understands, acknowledges, and
agrees:
1. Contractor is free from actual and potential control by City in the provision of services
under this Agreement.
2. Contractor is engaged in an independently established trade, occupation, profession, or
business.
3. Contractor has the authority to hire subordinates.
4. Contractor owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
M. Compliance with law. Throughout the course of this Agreement, Contractor shall comply
with any and all applicable federal, state, and local laws.
N. Non-Discrimination. Throughout the course of this Agreement, Contractor shall not
discriminate against any person as to race, creed, religion, sex, age, national origin, sexual
orientation or any physical, mental, or sensory handicap.
O. Costs and attorneys' fees. If either party brings any action or proceedings to enforce,
protect or establish any right or remedy under the terms and conditions of this Agreement,
the prevailing party shall be entitled to recover reasonable costs and attorneys' fees, as
determined by a court of competent jurisdiction, in addition to any other relief awarded.
P. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be in
the courts of Ada County, Idaho.
Q. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the
exercise of any remedy provided for herein or allowed by law shall not be to the exclusion
of any other remedy.
R. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable,the remainder of this Agreement shall
not be affected.
S. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
T. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed communicated
upon mailing by United States Mail, addressed as follows:
Contractor: City:
Colin Yates Meridian Police Department
4184 E. Divide Pass St., Attn: Training Academy Supervisor
Meridian, ID 83642 1401 E. Watertower Street
Meridian ID 83642
PROFESSIONAL SERVICES AGREEMENT---TECC TRAINING SERVICES PAGE 4
Meridian City Council Meeting Agenda June 2,2020— Page 174 of 263
Either party may change her/its address for the purpose of this provision by giving written
notice of such change in the manner herein provided.
U. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall not
be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
CONTRACTOR.
Ca in Y&fes
CITY OF MERIDIAN:
BY: Attest:
Robert E. Simison, Mayor Chris Johnson, City Clerk
PROFESSIONAL SERVICES AGREEMENT-TECC TRAINING SERVICES PAGE 5
Meridian City Council Meeting Agenda June 2,2020— Page 175 of 263
�E IDIAN�- ITEM SHEET
Council Agenda Item -3.F.
Presenter: Sonya Allen
Estimated Time for Presentation: 0
Title of Item - Second Addendum to Development Agreement for Graycliff Estates (M DA-H-
2019-0129)with Star Development, Inc.(Owner/Developer), Located Southwest of W. Harris
St. and S. Meridian Rd. (Parcel No. S1225418957)
2nd Addendum to DA Between the City of Meridian and Star Development I nc. for Graycliff Estates
MDA-H-2019-0129
ATTACHMENTS:
Description Typ Upload Date
Graycliff Second Addendum to MDA-1-1-2019-0129 Agreements /Contracts 5/27/2020
Exhibit A-H-2019-0129 Exhibit 5/27/2020
Meridian City Council Meeting Agenda June 2,2020— Page 176 of 263
ADA COUNTY RECORDER Phil McGrane 2020-066784
BOISE IDAHO Pgs=36 CHE FOWLER 06/04/2020 11:44 AM
CITY OF MERIDIAN, IDAHO NO FEE
SECOND EN U TO DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Star Development, Inc., Owner/Developer
THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this — day
of , 2020, ("ADDENDUM"),by and between City of Meridian, a municipal
corporation of the State of Idaho("CITY"),whose address is 33 E.Broadway Avenue,Meridian,Idaho
83642 and Star Development Inc., ("OWNEWDEVELOPER"), whose address is PO Box 518,
Meridian, Idaho 83680.
RECITALS
A. CITY and OWNER/DEVELOPER entered into that certain Development
Agreement that was recorded on December 9, 2015 in the real property records of Ada County as
Instrument No. 2015-112095 ("DEVELOPMENT AGREEMENT") and the Addendum to
Development Agreement that was recorded on September 12,2018 in the real property records of Ada
County as Instrument No. 2019-086664 ("ADDENDUM TO DEVELOPMENT AGREEMENT").
B. CITY and OWNER/DEVELOPER now desire to amend the Development
Agreement,which terms have been approved by the Meridian City Council in accordance with Idaho
Code Section 67-6511.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein,the parties agree as follows:
1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded
in the records of Ada County as Instrument No. 2015-112095 and the Addendum to
Development Agreement, Inst ument No. 2019-086664 except as follows:
a. Direct lot access to W.Harris Street and the north/south street along the west boundary,
both collector streets, is prohibited in accord with UDC 11-3A-3, except for Lot 29,
Block 3 (the multi-family lot)which shall be allowed one access via W.Harris Street.
b. Future development of this site shall be generally consistent with the preliminary plat,
phasing plan and building elevations for the single-family homes depicted in the
revisions noted in the staff report attached to the Findings of Fact and Conclusions of
Law herein attached as Exhibit"A"
c. A conditional use permit is required to be obtained for the multi-family development in
the R-40 zoning district, per•UDC Table l l-2A-2.
d. A Certificate of Zoning Compliance and Design Review application is required to be
submitted for• approval of the site design and structures proposed within the multi-
Page 1 of 4
family portion of the development;these applications can be submitted concurrently
after conditional use permit approval is obtained
e. Design and building materials of the future multi-family structures shall be compatible
with and include design elements consistent with that of the single-family dwellings
and comply with the design standards listed in UDC 11-3A-19 and in the Architectural
Standards Manual (or any updated version(s) thereof) in effect at the time of
application for Certificate of Zoning Compliance.
f. The multi-family development should incorporate high quality architectural design and
materials and thoughtful site design to ensure quality of place and incorporation of
connectivity with adjacent uses and area pathways, attractive landscaping and
individual project identity as set forth in the Comprehensive Plan.
g. The rear and/or sides of home elevations that face W. Harris Street and the future
north/south collector street along the west boundary of the site shall incorporate
articulation through changes in two or more of the following: modulation (e.g.
projections,recesses,step-backs,pop-outs),bays,banding,porches,balconies,material
types, or other integrated architectural elements to break up monotonous wall planes
and roof lines that are visible from the public street.Single-story structures are exempt
front this requirement.
h. A 10-foot wide multi-use pathway shall be constructed within the 75-foot wide
Williams Pipeline easement(Lot 27C,Block 3 and Lot 2C,Block 9)that runs through
this site as depicted on the landscape plan in accord with the Pathways Master Plan.
i. The developer shall provide a minimum of 8.97 acres (or 17.10/0) of qualified open
space within the development as shown on the preliminary plat in accord with the
standards listed in UDC 11-3G-3B.
j. All development within the 75-foot wide Williams pipeline easement shall adhere to
the most current standards contained in the Williams Gas Pipeline Developers'
Handbook.
k. The 1.69 acres included in Lot 2C,Block 9 shall be dedicated to the City in the future
for a City Park. This lot is proposed to be combined with additional land in Biltmore
Estates Subdivision to the northwest and the future development to the west on the
Centers' property to total a minimum of 7 acres. If City Council determines a public
park is not preferred in this development, the 1.69 acres shall be private open space.
1. Signage is required to be installed on the multi-family portion of the site and
information shall be included in the marketing material for the single-family
development announcing the future development of apartments on the site.
in. The multi-use pathway and associated linear open space in Lot 27C,Block 3 shall be
constructed prior to issuance of the first Certificate of Occupancy in Phase 3.
SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129
Page 2 of 4
Meridian City Council Meeting Agenda June 2,2020— Page 179 of 263
2. That Owner/Developer agrees to abide by all ordinances of the City of Meridian and the Property
shall be subject to de-annexation if the Owner/Developer,or their assigns,heirs,or successor shall not
meet the conditions of this Addendum,and the Ordinances of the City of Meridian as herein provided.
3. This Addendum shall be binding upon and insure to the benefit of the parties' respective heirs,
successors, assigns and personal representatives, including City's corporate authorities and their
successors in office. This Addendum shall be binding on the Owner/Developer of the Property,each
subsequent owner and any other person(s)acquiring an interest in the Property. Nothing herein shall in
any way prevent sale or alienation of the Property, or portions thereof, except that any sale or
alienation shall be subject to the provisions hereon and any successor owner or owners shall be both
benefited and bound by the conditions and restrictions herein expressed. City agrees, upon written
request of Owner/Developer, to execute appropriate and recordable evidence of termination of this
Addendum if City,in its sole and reasonable discretion,had determined that Owner/Developer have
fully performed its obligations under this Addendum.
4. If any provision of this Addendum is held not valid by a court of competent jurisdiction,such
provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not affect
any of the other provisions contained herein.
5. This Addendum sets forth all promises, inducements, agreements, condition, and
understandings between Owner/Developer and City relative to the subject matter herein,and there are
no promises, agreements, conditions or under-standing, either oral or written, express or implied,
between Owner/Developer and City, other than as are stated herein. Except as herein otherwise
provided,no subsequent alteration,amendment,change or addition to this Addendum shall be binding
upon the parties hereto unless reduced to writing and signed by them or their successors in interest or
their assigns, and pursuant,with respect to City,to a duly adopted ordinance or resolution of City.
a. Except as herein provided, no condition governing the uses and/or conditions
governing development of the subject Property herein provided for can be modified
or amended within the approval of the City Council after the City has conducted
public hearing(s) in accordance with the notice provisions provided for a zoning
designation and/or amendment in force at the time of the proposed amendment.
6. This Addendum shall be effective as of the date herein above written.
7. Except as amended by the Addendum,all terms of the previous Agreements shalt remain in full
force and effect.
SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129
Page 3 of 4
Meridian City Council Meeting Agenda June 2,2020— Page 178 of 263
ACKNOWLEDGMENTS
IN WITNESS WHEREOF,the parties have herein executed this agreement and made it
effective as hereinabove provided.
OWNER/DEVELOPER:
Star Development, Inc.
By:le e
CITY OF MERIDIAN ATTEST:
By:
Mayor Robert E. Simison Chris Johnson, City Clerk
STATE OF IDAHO )
ss:
County of Ada, )
-+h �n
On this O day of l Y ,o� ,2020,before me,the undersigned,a Notary Public in and for said State,
personally appeared Lee- Can ,known or identified to me to be the Ptdc,J-11-rt-}—
of Star Development,Inc.,and acknowledged to me that he executed the same on behalf of said Corporation.
IN WITNESS W1J.KA yQF,I have hereunto set my hand and affixed my official seal the day and year in this
certificate first above
(SEAL)
NOTq
N&4ry Public for Id6o
N t�.o �•� ; Residing at: � ..
1C ' ? My Commission Expires: i i u i-l
STATE OF MAHN, O
F?IMANo,,,,,,,.
'0�'''aad uuHN.
County of Ada )
On this 2nd day of June ,2020,before me,a Notary Public,personally appeared Robert E.
Simison and Chris Johnson,know or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian,
who executed the instrument or the person that executed the instrument on behalf of said City,and acknowledged to me that
such City executed the same.
IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this
certificate first above written.
(SEAL) Notary Public for Idaho
Residing at: Meridian,Idaho
Commission expires: 3-28-2022
SECOND ADDENDUM TO DEVELOPMENT AGREEMENT GRAYCLIFF ESTATES MDA H 2O19-0129
Page 4 of 4
Meridian City Council Meeting Agenda June 2,2020— Page 180 of 263
EXHIBIT A
CITY OF MERIDIAN
FINDINGS OF FACT,CONCLUSIONS OF LAW V IDIAN- -
AND DECISION& ORDER A H O
C�
In the Matter of the Request for Modification to the Existing Development Agreement(Iust.#2015-
112095, amended Inst.#2018-086664)to Update the Development Plan for the Site Consistent with
the Preliminary Plat and Conceptual Building Elevations; and Preliminary Plat Consisting of 202
Buildable Lots, 15 Common Lots and 4 Other Lots on 52.46 Acres of Land in the R-8 and R-40
Zoning Districts for Graycliff Estates Subdivision,by Star Development,Inc.
Case No(s).H-2019-0129
For the City Council Hearing Date of: March 10 and 17,2020(Findings on April 7, 2020)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of March 17, 2020, incorporated by
reference)
2. Process Facts(see attached Staff Report for the hearing date of March 17,2020, incorporated by
reference)
3. Application and Property Facts(see attached Staff Report for the hearing date of March 17, 2020,
incorporated by reference)
4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing
date of March 17,2020,incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use
Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian,which was adopted April 19,2011, Resolution No. 11-7 84 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s)received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision,which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the
Community Development Department,the Public Works Department and any affected party
requesting notice.
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR GRAYCLIFF ESTATES-MDA,PP H-2019-0129 - 1 -
hP�di�li P@g@ 26J @#866
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of March 17,2020, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that:
1. The applicant's request for a modification to the development agreement and preliminary plat is
hereby approved per the provisions in the Staff Report for the hearing date of March 17, 2020,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer's signature
on the final plat within two(2)years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat(UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two(2)years,may be considered for
final approval without resubmission for preliminary plat approval(UDC 11-613-713).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City
Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up
to two(2)years as determined and approved by the City Council may be granted. With all
extensions,the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension,the property shall be required to go through the platting procedure again(UDC 11-
6B-7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six(6)months of the city council granting the
modification.
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -2-
Meridian City Council Meeting Agenda 9yunibp — papowaffNB
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six(6)month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight(28)days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67,Idaho Code.
F. Attached: Staff Report for the hearing date of March 17, 2020
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -3 -
Meridian City Council Meeting Agenda 9yunibp — P �lasaffE
By action of the City Council at its regular meeting held on the 7th day of April
2020.
COUNCIL PRESIDENT TREG BERNT VOTED AYE
COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE
COUNCIL MEMBER JESSICA PERREAULT VOTED AYE
COUNCIL MEMBER LUKE CAVENER VOTED AYE
COUNCIL MEMBER JOE BORTON VOTED AYE
COUNCIL MEMBER LIZ STRADER VOTED AYE
MAYOR ROBERT SIMISON VOTED
(TIE BREAKER)
1 Robert E. Simison,Mayor
Attest:
Chris Johnson
City Clerk
Copy served upon Applicant, Community Development Department,Public Works Department and City
Attorney.
By: Dated: 4-7-2020
City Clerk's Office
FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER
FOR GRAYCLIFF ESTATES—MDA,PP H-2019-0129 -4-
Meridian City Council Meeting Agenda June 2,2020— Page 184 of 263
EXHIBIT A
STAFF REPORT E COMMUNITY
N ---
COMMUNITY DEVELOPMENT DEPARTMENT
HEARING March 17,2020
Legend
DATE: Continued from: 3/10/2020 ( j
II��++''Proje�- Loc a=ten
TO: Mayor&City Council
FROM: Sonya Allen,Associate Planner
208-884-5533
Bruce Freckleton,Development
Services Manager
208-887-2211
SUBJECT: H-2019-0129
1 ,
Graycliff Estates
I I
I kt I
LOCATION: Southwest of W. Harris St. and S. r
Meridian Rd. (Parcel#51225418957; SE -----, x
- ----- -----
%4 of Section 25,T.3N.,R.1W.)
I. PROJECT DESCRIPTION
Modification to the Development Agreement to update the development plan for the site consistent
with the proposed preliminary plat and conceptual building elevations; and,
Preliminary plat consisting of 202 building lots, 15 common lots and 4 other lots on 52.46 acres of
land in the R-8 and R-40 zoning districts
II. SUMMARY OF REPORT
A. Project Summary
Description Details Page
Acreage 52.46
Existing/Proposed Zoning R-8 and R-40(existing)
Future Land Use Designation Medium Density Residential(MDR)&High Density
Residential(HDR)
Existing Land Use(s) Agricultural
Proposed Land Use(s) Single-family(SFR)&multi-family residential(MFR)
Lots(#and type;bldg./common) 202 SFR buildable lots,2 MFR buildable lots, 15 common
lots and 4 other(3 common driveway and 1 well)lots
Phasing Plan(#of phases) Yes—3 phases(SFR portion)
Number of Residential Units(type 200 detached SFR homes;224 MFR apartments
of units)
Density(gross&net) 4.9(SFR)and 14.18(MFR)
Open Space(acres,total 8.97 acres(or 17.1%)
[%]/buffer/qualified)
Page 1
Meridian City Council Meeting Agenda N1ItmitP — P �l�mffffi3
Description Details I Page
Amenities Multi-use pathway,swimming pool,children's play
structure
Public Amenities:possible neighborhood park and well lot
Physical Features(waterways, The Sundall Lateral bisects site and the Tumbler/Carlson
hazards,flood plain,hillside) Lateral runs along east boundary
Neighborhood meeting date;#of 10/23/19; 8 attendees
attendees:
History(previous approvals) CPA-08-009(Res. 08-622);AZ-15-012(Ord. 15-1666;DA
#2015-112095);PP-15-012(120 building lots);H-2018-
0054[PP(136 building lots),MDA#2018-086664]
B. Community Metrics
Description Details Page
Ada County Highway District
• Staff report(yes/no) Not yet
• Requires ACHD Commission No
Action es/no
Access(Arterial/Collectors/State W.Harris St.,collector street
Hwy/Local)(Existing and Proposed)
Traffic Level of Service
Stub Street/Interconnectivity/Cross Stub streets are proposed to the east and south
Access
Existing Road Network
Existing Arterial Sidewalks/
Buffers
Proposed Road Improvements
Fire Service
• Distance to Fire Station 2.1 miles
• Fire Response Time 6:00 minutes(under ideal conditions from nearest station-
Fire Station#6—CAN'T MEET RESPONSE TIME
GOALS
• Resource Reliability Current reliability is unknown at this time.The current
closest fire station is Station#4 which is 10 minutes away
&the reliability is 78%-CAN'T MEET TARGET GOAL
of 80%or greater
• Risk Identification 1 —current resources would be adequate to supply service
• Accessibility Project doesn't meet all required access,road widths and
turnarounds;there is only one way in and one way out—
therefore,they're limited to 30 building lots until an
approved secondary access is constructed.
• Special/resource needs Project will not require an aerial device;can meet this need
in the required timeframe if a truck company is required.
• Water Supply Requires 1,000 gallons per minute for one hour,may be
less if buildings are sprinklered.
• Other Resources
Police Service No comments submitted
West Ada School District
Distance(elem,ms,hs) Enrollment Capacity Miles
Capacity of Schools ** (Dev.to school)
#of Students Enrolled Mary McPherson Elementary 551 625 1.5
Victory Middle School 971 1000 1.7
Meridian High School 1994 2400 4.5
Page 2
Meridian City Council Meeting Agenda NmitP — P auenE tfm
Description Details Page
Wastewater
• Distance to Sewer Services Directly adjacent
• Sewer Shed South Black Cat Trunk Shed
• Estimated Project Sewer 202 SFR building; 15 common;and 4 other lots
ERU's
• WRRF Declining Balance 13.81
• Project Consistent with WW Applicant is requesting to increase the number of SF units
Master Plan/Facility Plan from 136 to 202.This has been modeled,is acceptable,and
has been allocated.
Water
• Distance to Water Services Directly adjacent
• Pressure Zone 5
• Estimated Project Water 202 SFR building; 15 common;and 4 other lots
ERU's
• Water Quality None
• Project Consistent with Water Yes
Master Plan
• Impacts/Concerns There are concerns that the development only has one
connection to the city water system. This concern will
eventually be eliminated by the development to the east
and south connecting to Meridian and Amity,creating a
dual connection.The water mainlines in Harris Street,
South Graycliff Way, South Colditz Way and West Wilton
Woods Street must be 12" in order to eliminate the
proposed main line in South Oakbriar Way.Also,applicant
to provide a water mainline easement to the parcel to the
northeast across Williams Pipeline to the future multi-
family lots.
Page 3
Meridian City Council Meeting Agenda NmitP — P �lw ffm
C. Project Area Maps
Future Land Use Map Aerial Map
Legend i 0 fLegend
Residential-
High Densit+r
ResideX. ° -
iigh
Nmedium-Dens x t al .
Residenti€aI
F'fUJ Ar
Planned Development Map
Zoning Map
Legend
Legend
I� t Lfl � R.8
OFTI
R-4 �,
J
R,1 5
RUT
I ,
RUT I
1 I
I ,
R-4 I-L
R-4 x`ti
R4
Page 4
Meridian City Council Meeting Agenda NmitP — Page34133alfM
III. APPLICANT INFORMATION
A. Applicant:
Star Development, Inc.—PO Box 518,Meridian, ID 83680
B. Owner:
Same as Applicant
C. Representative:
Becky McKay,Engineering Solutions,LLP— 1029 N.Rosario St., Ste. 100,Meridian, ID 83642
IV. NOTICING
Planning& Zoning City Council
Posting Date Posting Date
Notification published in
1/17/2020 2/21/2020
newspaper
Notification mailed to property
owners within 300 feet 1/14/2020 2/19/2020
Applicant posted public hearing
notice on site 1/27/2020 2/28/2020
Nextdoor posting 1/14/2020 2/19/2020
V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan)
(Note: This project was submitted prior to the new Comprehensive Plan being adopted; therefore,
this project will be reviewed under the previous Plan)
The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates approximately
30 acres of this site as Medium Density Residential(MDR) and approximately 22.5 acres as High
Density Residential(HDR).
The purpose of the MDR designation is to allow small lots for residential purposes within City limits.
Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre.
The purpose of the HDR designation is to allow for the development of multi-family homes in areas
where urban services are provided. Residential gross densities should exceed 15 dwelling units per
acre. Development might include duplexes, apartment buildings,townhouses and other multi-unit
structures. A desirable project would consider the placement of parking areas, fences,berms, and
other landscaping features to serve as buffers between neighboring uses. Development need to
incorporate high quality architectural design and materials and thoughtful site design that incorporate
connectivity with adjacent uses and area pathways, attractive landscaping and individual project
identity.
The following Comprehensive Plan Policies are applicable to this development:
• "Support a variety of residential categories (low-, medium-, medium-high and high-density
single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the
purpose of providing the City with a range of affordable housing opportunities."(3.07.01E)
A mix of medium density single-family detached dwellings and high density multi family
apartment dwellings are proposed which will contribute to the variety of housing types and lot
Page 5
Meridian City Council Meeting Agenda NtmitP — P 2l43'9affffi3
sizes available in the southern part of the City; staff is unaware how "affordable" the units
will be.
• "Permit new development only where urban services can be reasonably provided at the time
of final approval and development is contiguous to the City."(3.01.01F)
City services are available and will be extended by the developer to the proposed lots upon
development of the site in accord with UDC 11-3A-21.
• "Protect existing residential properties from incompatible land use development on adjacent
parcels." (3.06.01F)
There are no existing residential properties in close proximity to this site.
• "Require common area in all subdivisions."(3.07.02F)
The proposed plat depicts a total of 8.97 acres (or 17.1%) of qualified open space in accord
with the requirements listed in UDCIl-3G-3.
• "Develop pathways to connect Meridian with Boise,Nampa,Kuna,and Eagle."(6.01.02C)
A segment of the City's multi-use pathway system is designated on the Master Pathways Plan
on this site along the Williams Northwest pipeline which will connect to the future pathway in
Biltmore Estates Subdivision to the north and eventually be extended to the southeast and
connect to pathways in other jurisdictions.
• "Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets). (3.03.020)
The proposed plat depicts an extension of W. Harris Street, a collector street,from the
northeast to the west boundary of the site and a north/south collector street along the
northern portion of the west boundary of the site. Stub streets are proposed to the south, west
and east for future extension and interconnectivity.
The proposed development plan is consistent with the vision of the Comprehensive Plan in regard to
land use, density,transportation and pedestrian connectivity for this area.
VI. UNIFIED DEVELOPMENT CODE ANALYSIS(UDC)
History:A preliminary plat was approved for this property in 2015 consisting of 120 buildable lots. A
subsequent preliminary plat was approved in 2018 which decreased buildable lot sizes and increased
the number of buildable lots by 16 to 136; this entitlement is still valid.
A. Development Agreement(DA)Modification:
The applicant requests a modification to the existing development agreement(Inst. #2015-
112095, amended Inst. #2018-086664)to increase the number of single-family residential
buildable lots from 136 to 200 and the qualified open space from 8.85 to 8.97 acres; the number
of multi-family buildable lots and apartments are proposed to stay the same at 2 and 224 units
respectively.
The previous gross density of the single-family residential portion was 3.23 units per acre
compared to 4.9 units per acre currently proposed;the density of the multi-family portion is the
same at 14.18 units per acre. The proposed increase in density is still consistent with that desired
in the MDR FLUM designation.
The previous development plan included a 1,720 linear foot segment of the City's 10-foot wide
multi-use pathway in a linear open space area bisecting the site where the William's Pipeline is
Page 6
Meridian City Council Meeting Agenda NmitP — PageNZmffM
located, a children's play structure and yard shuffleboard as amenities. The proposed plan still
includes a multi-use pathway and children's play structure but the yard shuffleboard has been
removed and a community swimming pool is proposed as an upgraded amenity.
The access and interconnectivity proposed to adjacent parcels with the proposed plan is
substantially the same as the previous plan.
The current provisions of the DA are included in Section VIII.A.1 along with the Applicant's
proposed changes in strike-out/underline format. Proposed changes consist of updating the lot
counts and open space area and updating Lot and Block numbers consistent with the proposed
plat. Staff also recommends a couple of other minor modifications as noted. The existing plat in
Section VIII.A.1 should be updated with the proposed plat in Section VIII.A.2 if the MDA is
approved by City Council.
When approved,the amended DA is required to be signed by the property owner(s)/developer
and returned to the City within 6 months of the Council granting the modification.
B. Preliminary Plat:
The proposed plat consists of 200 single-family residential buildable lots, 2 multi-family
buildable lots, 14 common lots, 3 common driveway lots, 1 park lot that may be a portion of a
future City neighborhood park and 1 City well lot on 52.46 acres of land in the R-8 (medium
density residential) and R-40 (high density residential)zoning districts. Proposed single-family
residential lots range in size from 4,200 to 9,600 square feet(s.f.)with an average lot size of
4,692 s.f. and a gross density of 4.89 units/acre.
The single-family portion of the plat is proposed to develop in 3 phases as shown on the phasing
plan on Sheet PP-1 of the plat; the multi-family portion and linear open space where the
pipeline easement is located should be depicted as the fourth phase. Staff recommends the
boundary of Phase 1 is modified to include the street buffer and sidewalk along W.Harris
St. on Lot 29,Block 3.
Existing Structures/Site Improvements:
There are no existing structures or site improvements on this property.
Proposed Use Analysis:
Single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district;
and multi-family developments are listed as a conditional use in the R-40 zoning district per UDC
Table 11-2A-2: Allowed Uses, subject to the specific use standards listed in UDC 11-4-3-27.
Specific Use Standards (UDC 11-4-3):
Single-family residential: None
Multi-family residential: The proposed multi-family development is required to comply with the
specific use standards listed in UDC (11-4-3-27). The project will be reviewed for consistency
with these standards upon submittal of a detailed development plan with a future conditional use
permit application.
Dimensional Standards (UDC L�L-2):
R-8 district: (UDC Table 11-2A-6);R-40 district: (UDC Table 11-2A-8)
The property sizes and street frontages of the proposed single-family lots and width of street
buffers comply with the aforementioned minimum dimensional standards; future development
should comply with the minimum building setbacks and maximum building height standards of
the applicable district.
Page 7
Meridian City Council Meeting Agenda NmitP — paue AW mffffi3
Subdivision Design and Improvement Standards (UDC 11-6C-3)
Development of the subdivision is required to comply with the subdivision design and
improvement standards listed in UDC 11-6C-3, including but not limited to streets, common
driveways, driveways, and block face.
There are three common driveways proposed; such driveways should be constructed in accord
with the standards listed in UDC 11-6C-3D.An exhibit should be submitted with the final plat
application that depicts the setbacks,fencing,building envelope, and orientation of the lots
and structures accessed via the common driveway;if a property abuts a common driveway
but has the required minimum street frontage and is taking access via the public street,the
driveway should be depicted on the opposite side of the shared property line from the
common driveway.
Access(UDC 11-3A-3,11-3H-
Access is proposed via the extension of W. Harris Street, a collector street, at the northeast corner
of the site,which is proposed to stub to the project's west boundary. A collector street is also
planned along the northern half of the project's west boundary consistent with the Master Street
Map;this street is proposed as an ACHD right-of-way easement with this plat since it is part of
the approved preliminary plat for Brundage Estates. The northern portion of the collector street is
required to be constructed prior to platting the IOIS`lot as ACHD Policy Manual only allows 100
homes on one point ofpublic street access.
Public stub streets are proposed at the south and east boundaries of the site for future extension
and neighborhood interconnectivity. Two(2) driveway connections are proposed between the
single-family and multi-family portions of the development for interconnectivity. A driveway
should be provided at the east boundary of the multi-family development in alignment with
that proposed in the adjacent development to the east(i.e. Stapleton Subdivision) for
emergency access; a cross-access easement should be granted to that property and a
recorded copy submitted to the City prior to signature on the final plat that contains Lot 28,
Block 3.
Parking(UDC 11-3C):
Off-street parking is required to be provided in accord with the standards listed in UDC Table 11-
3C-6 for single-family detached dwellings based on the number of bedrooms per unit.Future
development should comply with these standards.
Pathways(UDC 11-3A-8):
A 10' wide multi-use pathway is proposed within the Williams Northwest Pipeline easement on
Lot 27C,Block 3 consistent with the Pathways Master Plan between the single-family and multi-
family developments. Construction of the pathway should comply with the standards listed in
UDC 11-3A-8. Staff recommends a pedestrian connection is provided to the multi-use
pathway within the pipeline easement through the middle of Blocks 2 and 3 in general
alignment with S.Redwater Ave.
A 14-foot wide recreational pathway easement is required to be provided for the multi-use
pathway within Lot 27C,Block 3 and Lot 2C,Block 9. The applicant shall coordinate with
Kim Warren,Park's Department(208-888-3579), on the location of the easement.The
easement shall be submitted to the Planning Division for approval by the City Council and
subsequent recordation,prior to signature on the final plat by the City Engineer.
Sidewalks(UDC 11-3A-1 :
Detached sidewalks are proposed throughout the development in accord with the standards listed
in UDC 11-3A-17.
Page 8
Meridian City Council Meeting Agenda NmitP — Page A44mffffi3
Parkways (UDC 11-3A-1 :
Eight-foot wide parkways are proposed adjacent to all local and collector streets in accord with
the standards listed in UDC 11-3A-17.
Landscaping(UDC 11-3B):
A 20-foot wide street buffer is required adjacent to all collector streets,landscaped per the
standards listed in UDC 11-3B-7C; the street buffer in the R-40 district on the multi-family
portion of the development is required to be placed in a common lot as set forth in UDC 11-
313-7C.2a and landscaped in accord with the aforementioned standards.
Parkways are required to be constructed in accord with the standards listed in UDC 11-3A-17E
and landscaped in accord with the standards listed in UDC 11-3B-7C. The total lineal feet of
parkways and required vs.proposed trees should be included in the Landscape Calculations
table on the landscape plan.
Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B-
12C. Because trees are prohibited within the Williams Northwest Pipeline easement on Lot 27C,
Block 3 and Lot 2C,Block 9,the Applicant applied for and received approval of Alternative
Compliance to these standards with H-2018-0054. This approval does not expire.
Common open space is required to be landscaped in accord with the standards listed in UDC 11-
3G-3E. Because trees are prohibited within the Williams Northwest Pipeline easement on Lot
27C,Block 3 and Lot 2C,Block 9,the Applicant applied for and received approval of Alternative
Compliance to these standards with H-2018-0054. This approval does not expire.
Qualified Open Space(UDC 11-3G1:
A minimum of 10%qualified open space meeting the standards listed in UDC 11-3G-3B is
required. The Applicant proposes 17.10% (or 8.97 acres) of qualified open space consisting of
the following: a 75' x 1,720' linear open space where the William's Pipeline is located, collector
street buffers,parkways along internal local streets, internal common areas over 50' x 100' in
area and a 1.69 acre common area on the north side of W. Harris St.planned for a possible future
City neighborhood park(see open space exhibit in Section VIII.D). The proposed qualified open
space meets and exceeds the minimum UDC standards.
The common area(Lot 2,Block 10)that may be a future City park is intended to be included with
common area in adjacent developments(i.e. Biltmore Estates and Brundage Estates)and
consolidated for a City neighborhood park; this area is proposed to be graded and improved with
sprinklers,trees and grass by the Developer.
Qualified Site Amenities (UDC 11-3G1
Based on the area of the proposed plat(52.46 acres), a minimum of 2 qualified site amenities are
required to be provided per the standards listed in UDC 11-3G-3C. The Applicant proposes a
1,720 ft. long segment of the City's multi-use pathway system, a children's play structure and
swimming pool facility as amenities,which exceed the minimum UDC standards. A detail of the
children's play structure should be submitted with the final plat application.
Waterways(UDC 11-3A_�:
The Sundell Lateral bisects this site. The Applicant's narrative states the Developer proposes to
relocate and pipe the facility with 36 inch water class DR51/Class 80 pipe; construction plans
have been approved by the Boise Project Board of Control and the Bureau of Reclamation.
The Tumbler/Carlson Lateral runs along the east boundary of the site and is proposed to be piped
in its historical alignment.
Page 9
Meridian City Council Meeting Agenda NmitP — Page345affM
Fencing(UDC 11-3A-6,11-3A- •
Fencing abutting pathways and common open lots not entirely visible from a public street is
restricted as set forth in UDC 11-3A-7A.7; where open vision fencing is proposed,it must not
restrict or impede vision or sight through the fence by more than 20% per UDC 11-1A-1.
Six-foot tall vinyl lattice fence is proposed along the rear of building lots adjacent to the pipeline
easement on Lot 27C,Block 3 and adjacent to common lots with micro-paths. Six-foot tall vinyl
fence is proposed at the back edge of street buffers and adjacent to common areas visible from a
public street.
Utilities(UDC 11-3A-21):
Central sewer is provided to the site by extension of an 8 inch main line from Biltmore Estates
subdivision.Water service is available to the site with by extension of a 12 inch water main
installed by the City in Harris Street and the connection to Well No. 32 as a secondary source.
The project will be served by the pressure irrigation pump station constructed adjacent to the
Tumbler Lateral,which also provides pressure irrigation water to Biltmore Estates.
Well Lot: The applicant has provided the City with a lease on a parcel of land within Lot 1,
Block 9 of the development for a future city well. The well lot shall be created and deeded to
the city at the time of final platting.
Williams Northwest Pipeline: A 75-foot easement for the Williams Northwest Pipeline
Corporation bisects this site. All development within the easement must adhere to the most
current standards in the Williams Gas Pipeline Developers' Handbook.
Building Elevations(UDC 11-3A-19 I Architectural Standards Manual):
Conceptual building elevations were submitted, included in Section VIII.E,that depict 2-story
homes in a variety of styles and materials with stone/brick veneer accents. Design review is not
required for single-family detached homes.
Because the rear and/or sides of homes abutting the collector streets (W.Harris St. and S.
Oakbriar Way)on Lots 2-15,Block 1 and Lots 2-13,Block 5 will be highly visible,Staff
recommends these elevations incorporate articulation through changes in two or more of
the following: modulation(e.g.projections,recesses, step-backs,pop-outs),bays,banding,
porches,balconies,material types,or other integrated architectural elements to break up
monotonous wall planes and roof lines that are visible from the subject public street. Single-
story structures are exempt from this requirement.
VII. DECISION
A. Staff:
Staff recommends approval of the requested modification to the Development Agreement with
the revisions noted in Section VIII.A; and approval of the preliminary plat with the conditions
noted in Section IX.A per the Findings in Section X.
B. The Meridian Planning&Zoning Commission heard these items on February 6,2020. At the
public hearing,the Commission moved to recommend approval of the subject PP request.
1. Summary of Commission public hearing_
a. In favor: Becky McKay, Applicant's Representative; Codger,L2 Construction
b. In opposition: Jennifer Pedrali
C. Commenting: Monica Bronson
d. Written testimony: Becky McKay,Applicant's Representative
e. Staff presenting application: Sonya Allen
f Other Staff commenting on application:None
Page 10
Meridian City Council Meeting Agenda NtmitP — Page 34)9mffffi3
2. Key issue(s)of public testimony
A. Applicant requested a change to condition#A.10 in Section IX to allow the well lot to
be dedicated to the City after recording of the final plat instead of at the time of final
platting;
b. Not in favor of the proposed increase in density due to there already being a lot of traffic
in the area and school overcrowding and belief that impact fees ar too low to support all
the development in Meridian;
C. Ms. Laidlaw requests Developer install a 6' tall fence on top of a berm across the entire
southern end of the development adjoining her property to ensure crops on her property
won't be ruined due to trespassing and that an underground pipe is installed to
accommodate drainage from her property to replace the existing ditch that runs across
this site that serves that purpose (Applicant agreed to install fencing as requested and
hashed the Sundall Lateral on her property with a 36"fie all the way up to the
north
d. Concern pertaining to safety of the W. Harris St. access to Meridian Rd. and more traffic
generated from the proposed development—feels traffic light should be installed soon.
3. Ke, issue(s)of discussion by Commission:
a. Concern pertaining to the Fire Dept. emergency response time to the site in the event of
an emergency(can't meet response time goals);
b. Applicant's request to change the timing for dedication of the well lot to the city;
C. Preference for the greenbelt pathway to be constructed prior to the apartments and last
phase of development as currently proposed;
d. Concern pertaining to one main access to the site via W. Harris St. from S. Meridian
Rd./SH-69,timing of improvements to W. Harris St.with the development of Stapleton
Subdivision to the east, and safety concerns and timing for installation of a traffic signal
at the Harris/SH-69 intersection; and,
e. Impact of the proposed development on area schools and the absence of comments from
WASD.
4. Commission change(s)to Staff recommendation:
a. Modify condition#A.10 in Section IX to allow the well lot to be dedicated to the City
after recording of the final plat instead of at the time of final platting;
b. Include a condition for the multi-use pathway and associated linear open space to be
constructed at the end of phase 2 rather than with the last phase of development(see DA
provision#5.1m. in Section VIII).
5. Outstandingis for City Council:
a. The Commission recommended the multi-use pathway and associated linear open space
where the Northwest Gas Pipeline is located be constructed at the end of Phase 2—this
is problematic because the boundary of Phase 2 doesn't touch any portion of the
pathway,therefore,the lot can't be included in Phase 2.
C. The Meridian City Council heard these items on March 10 and 17, 2020. At the public hearing
March 17',the Council moved to approve the subject MDA and PP requests.
1. Summary of the City Council public hearing:
a. In favor: Becky McKay, Engineering Solutions (Applicant's Representative): Brett
Hughes: Cody Stoege
b. In opposition: None
C. Commenting: Suzy Hutteball
d. Written testimony: Jennifer Maurer,Kryssa Gough,Pat McLaughlin,Phil Dugan,Tony
Larson
e. Staff presenting application. Sonya Allen&Caleb Hood
Page 11
Meridian City Council Meeting Agenda NtmitP — Ppge
f. Other Staff commenting on application:None
2. Key issue(s)of public testimony:
a. Letters of testimony received since the Commission hearing in support of project-
b. Testimony from L2 Construction regarding homes proposed in development:
C. Impact of development on area schools and boundary changes.
3. Kev issue(s)of discussion by City Council:
a. Concern pertaining to the impact the proposed development would have on area schools:
b. Concern pertaining to Fire Dept. emergency access and response time to the site:
C. Timing for construction of the City park and linear open space where the gas pipeline is
located:
d. The need for a traffic signal at the Harris St./S.Meridian Rd. intersection and the timing
for such.
4. City Council change(s)to Commission recommendation:
a. Modification to DA provision#5.1m in Section VIII to require the multi-use pathway
and associated linear open space to be constructed prior to issuance of the first
Certificate of Occupancy in Phase 3.
VIII. EXHIBITS
A. Existing Development Agreement Provisions& Preliminary Plat(dated: 5/8/18)
(Applicant's proposed changes shown in strike-out/underline format;staffs recommended
changes shown in bold strike-out/underline format)
Section 5: CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
5.1.Owner/Developer shall develop the Property in accordance with the following special
conditions:
a. Direct lot access to W. Harris Street and the north/south street along the west boundary,
both collector streets,is prohibited in accord with UDC 11-3A-3,except for Lot 229,Block
13 (the multi-family lot)which shall be allowed one access via W. Harris Street.
b. Future development of this site shall be generally consistent with the preliminary plat,
phasing plan and building elevations for the single-family homes depicted in the revisions
noted in the staff report attached to the Findings of Fact and Conclusions of Law herein
attached as Exhibit"A".
c. A conditional use permit is required to be obtained for the multi-family development in the
R-40 zoning district,per UDC Table 11-2A-2.
d. A Certificate of Zoning Compliance and Design Review application is required to be
submitted for approval of the site design and structures proposed within the multi-family
portion of the development; these applications can be submitted concurrently a ter
conditional use permit approval is obtained.
e. Design and building materials of the future multi-family structures shall be compatible with
and include design elements consistent with that of the single-family dwellings and comply
with the design standards listed in UDC 11-3A-19 and in the Architectural Standards
Manual (or any updated version(s) thereof) in effect at the time of application for
Certificate of Zoning Compliance.
f. The multi-family development should incorporate high quality architectural design and
materials and thoughtful site design to ensure quality of place and incorporation of
Page 12
Meridian City Council Meeting Agenda NmitP — Pa@e 2146d1fffi3
connectivity with adjacent uses and area pathways, attractive landscaping and individual
project identity as set forth in the Comprehensive Plan.
g. The rear and/or sides of home elevations that face W. Harris Street and the future
north/south collector street along the west boundary of the site shall incorporate articulation
through changes in two or more of the following: modulation (e.g. projections, recesses,
step-backs,pop-outs),bays,banding,porches,balconies,material types,or other integrated
architectural elements to break up monotonous wall planes and roof lines that are visible
from the public street. Single-story structures are exempt from this requirement.
h. A 10-foot wide multi-use pathway shall be constructed within the 75-foot wide Williams
Pipeline easement (Lot 327C, Block 23 and Lot 2C, Block 9) that runs through this site
as depicted on the landscape plan in accord with the Pathways Master Plan.
i. The developer shall provide a minimum of 5."8.97 acres (or 17.1%) of qualified
open space within the development as shown on the preliminary plat in accord with the
standards listed in UDC 11-3G-3B.
j. All development within the 75-foot wide Williams pipeline easement shall adhere to the
most current standards contained in the Williams Gas Pipeline Developers' Handbook.
k. The L7769 acres included in Lot 4-2C,Block 4-9 shall be dedicated to the City in the future
for a City Park.This lot is proposed to be combined with additional land in Biltmore Estates
Subdivision to the northwest and the future development to the west on the Centers'
property to total a minimum of 7 acres. If City Council determines a public park is not
preferred in this development,the 1.7769 acres shall be private open space.
1. Signage is required to be installed on the multi-family portion of the site and information
shall be included in the marketing material for the single-family development announcing
the future development of apartments on the site.
m. The multi-use pathway and associated linear open space in Lot 27C,Block 3 shall be
constructed at the end ofgrior to issuance of the first Certificate of Occunancv in
Phase 2-3.
Page 13
Meridian City Council Meeting Agenda NmitP — lR 2l49mffffi3
xo 1.
R-4 � R
s
oo®a�nc ooa arm � i ws �,a e.� a
e
RUT
Rt 4
sHFM +a 4!
ti
�'A w $�
'S RUT. f R[ R g G
i=.r xr'a Y �i i Yr c •" r,a. e ._ "wince RE- a secrow fu .w,) �
RUT
PRE
NOTE: Existing plan above to be replaced with the new preliminary plat in Exhibit A.2
Page 14
Meridian City Council Meeting Agenda NtmitP — Rage A53affffi3
B. Preliminary Plat&Phasing Plan(date: 1/31/20)
GBAYCLIFF ESTATES SUBDIVISION
PRELIMINARY PLAT-MERI[]IAN,IOAHO-2020
�m • aw..�e.enMeswx.rwr.aw.r.w»� \ n
4SIMPROJ
�. I rt
E
i
f
ELI I lnL4T N TE= EIJ.I L-T -T-
o� a
s
� aJ�� A♦�♦ \� �� �r- E nn.. m n
EfII a mrt n i� rm.,. .c
o - dad ✓ „� a� IIgH
'° [III;
" II s
• 3
III _ ,_. =• ! Ll
e>e o
x �P
m ' ` UL
V.
T I L LLEI TEU ER ;ptl
1
L,my I
I I'L L_-L T EEI El .a
Page 15
Meridian City Council Meeting Agenda NmitP — PpUBAqqdfffi3
C. Landscape Plan(date: ° 6Q019 March 10,2020)
LANDSCAPE CALCULATIONS PLANT PALETTE
gr
1 � e
Va
=m .�
i
DE`JI:LO"ENT DATA
G R A Y C L I F F E S T A T E S S U B D I V I S 10 N MARCH 10.2020 JENSEhtMETj
MERIDIAN, IDAHO PRELIMINARY PLAT LANDSCAPE PLAN
Page 16
Meridian City Council Meeting Agenda hgmib- — P3@e25lVdfffi3
PLANT PAI.F-III
� n y
N.
__ B6Y23xd4 91]90 F-- 14 HARRIS 6T
\ J
o' ✓ x � n
/...
T,-
R�NNE MIL'R{WdkY �/
w�
+: „s.nrcx R44 i-0NING J
'/A W
CID
L �x
LU
LL a
hQTE5
Is
62
U a
/ � W�
i ']�R LID
i
x
I PLAN
MA N L—— L1
MATCHLINE L.R -. KEY MAP
PLANT PAL�rr�
/ 1z a eLooi`-,1 I.
MATCHLINE L1
... IT
wpw ——— LI
,b YB fi
j 1,�y„ MATCHNE
y�'� 1"Rl R] i
L� aac
FF
Y t 1 >I
����• Ps IR as a6 jy,; I ,.„xxx��F
a
yr I 24 RL CK6 11 al - gas r— Lvw CO w a
Pa la I
PP Cn 2
i. 6 W
21 x w14 ' .�� SLS
C\,s
LL J
4- LL
CL
Ya Z.i J > 0
a
1 J
18 IT W
4 I a
1
HE
tz � PP qa
i 1
1b I6 1l lE 19 q{ 41 I n
IRS
ter.. .L �y � PLAN
-' L2
«.u=�•b KEY MAP
Page 17
Meridian City Council Meeting Agenda NmitP — Ppgm 2M mffffi3
0 PLANT PAI_I.1 i I.
FuluaR 9w.n rn!niLr Co wa
9/ 'A 4E 20N1NG W
/ rs v
Q oZ
/ F ea
40
LLI
N07Fa
..,,:«., n.rv,.w�.•�� L G
r LLL a i
3
J YS
1 Q
I Ps=1s s tls cc
W
a.� a
I
&a MNTCHLINE
® 4
� E L4
APE LNNDBC E
PLAN
V4
\ U-
KEY MAP
PLANT- I'-V l i i l
Cb
w
MATCHLNE L$
I.—`------ — f —�'MAICHNF Ca
I xs 24 xa 22 Z i m 9 L 11 16 15 x
-=--�
W�NORWICH
y
„I 4
i q s fi ) � ltl 11 1P la 14 15
4r {f� W
BL(KXi IIJ 6
6 n (( m R4 23 2R Pl tl 9 8 6 F
za' Q o
LU F Q
d 6
LL a Q
r`r �
9P 49 m I� 51 12 `l J ¢ a 4 5 ` 6 ] 8 /' 4
W
a
i
s
,�! � LAN68C0.pE
+ PLAN
s.•.=i-ro KEY MAP L4
Page 18 -
Meridian City Council Meeting Agenda Nmit7 — lRppm2WdfGW
----- Puoelg --------
D. Qualified Open Space Exhibit(date: 10/4/2019)
T
9
iso zs o Leo gap
9fALE t�CO
UJ_HARRIS SE.
f 9
y
I
�f
I
TOTAL QUALIFI PEN SPACE 8.97 ACRES
QUAUIFiED OPEN SPACE AREA 720 ACRES
QUALIFIED PARKWAY AREA 137 ACRES
FIRNEWAY AREA(MUDE6 FROM QUALIFIED OPEN SPACE AREA) 980 ACRES)
PERCENT PROPOSED QUALIFIED OPEN SPACE- 17.10%
10%REQUIREMENT; 5.25 ACRES
811E 16MQ�19
Gf AYGLIFF ESTATES SUBDIVISION ENGINEERING .W-FILE
HC
]VAC flE 19lB61PRIbm
LOCATED IN THE SE 114OF SECTION 25,T,3N„R_1E.B.M.MERIDIAN,ADA COUNTY,IE AH0 SOLUTIONS.- �'"E imm Ar
ilRA4W 6Y !AH
i833x A0,",M703Fiaff.NIT.Im SIEE KL 10F
PROPOSED QUALIFIED OPEN SPACE50
" r
FTH3�,iY4!�AE-0uM�(�vf.21+Bi l
Page 20
Meridian City Council Meeting Agenda Aylmib-P — madfE
E. Conceptual Building I
IIIIIIIIIIIIIIIIfII llllllllllllllllillllllllllll 111 111 lillnll
Page 21
Meridian City
Illdll�llIIIIIIIIIIIIiIIIIIIIIIIIfIIIIIII111111Illlllllllllll _�,.: �„
3fl�l
Councilg' d. Nmit/ l.0)YI.G) Page 21 df..(CAN;
IX. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
1. The existing Development Agreement(Inst. (Inst. #2015-112095, amended Inst.
#2018-086664) shall be revised consistent with the modifications noted in Section
VIII.A and the updated preliminary plat and phasing plan, landscape plan and
conceptual building elevations in Section VIII.
2. The revised preliminary plat included in Section VIII.A.2, dated 1/31/20, shall be fvvis l
€olio �s is approved.
a. include the Block number(i.e. 9) for Lots 1 and 2C on the nefth side of W. Harris St.
b. The multi fiamily residential portion of the site (Lots 28 29, Block 3) shall be depicted on
the phasing plan as the foufth phase of developmepA-.
e. A minimum 20 foot wide conunon lot is required for the street buff-er along W. Harris St-.
on Lot 29 Bleek 3
d. The bottodafy of Phase 1 shall ineltide the 20 foot wide stfeet bid�f alang A'. Ran:is St.
on Lot 29 >?loek 3
e. A 15 foot wide eommen!at for-a pedestfian pathway shall be provided thfough the
middle of Blocks 2 and 3 in general alignment with S. Redwater Ave.
.4 mv&edplan showing these ehangvs shafl be submittedprior to Me City Couneil hearing-.
Done
3. The revised landscape plan included in Section VIII.A.3, dated 9*4-9 3/10/20, shall be
revised as follows:
follows! Bleek 9 should be 8; Block 8 sh it be 3; Lot 20 Bleek 8 should be Tot 27!
Bleek 3; and lecc 10 shouldver.
b. A driveway shall be provided at the east boundary of the multi-family portion of the
development in alignment with that proposed in the adjacent development to the east(i.e.
Stapleton Subdivision)for emergency access only.
e. The street buffer-on the R 4 0 zoned n�mhi family poi4ion of the development is r-e"ir-ed
with the sus listed in UPC 11 3B 7G.
d. The total lineal feet of parkways shall be included in the Landscape Calculations table for
the residential subdivision trees demonstrating compliance with the standards listed in
UDC 11-3A-17E and UDC 11-3B-7C.
e. Fencing abutting pathways and common open lots not entirely visible from a public street
is restricted as set forth in UDC 11-3A-7A.7. Where open vision lattice top fencing is
proposed and open vision fencing is required,it must not restrict or impede vision or
sight through the fence by more than 20%per UDC 11-1A-1 "fence,open vision";
fencing detail(s) shall reflect compliance with this standard.
Page 22 —
Meridian City Council Meeting Agenda NmitP — Pa@e 2ESm1fffi3
f. The eoler-!andseape plan rendering ineeffeetly ealls E)u4 6 feet tall solid Vinyl fefleing at
the rear-of building lots adjacepA to the pipeline easement on Lot 27G,Block 3 although
the feneing sy*ibol in the PlapA Palette correctly depiets 6' open vision lat4ice top Vinyl
fenee.A49te,- Open visianfeiieiHg where requii-ed sheuk4 Hot pest-Piet or iflTede vision or
sight-thigh-MefeHEe b�,mer-e than 20° .
g. A 15 foot wide eommon lot eontaini — . . n 5 foot wide pedestrian pa4hway with
5 feet wide!a-ndseape stfips on eaeh side shall be pr-evided thfatigh the middle of 131oeks
.;
aeeer-d with the standards listed in UPC 11 3B QQ
4. Future development shall be consistent with the minimum dimensional standards listed in
UDC Table 11-2A-6 for the R-8 zoning district and UDC Table 11-2A-8 for the R-40 zoning
district as applicable.
5. Off-street parking is required to be provided in accord with the standards listed in UDC Table
11-3C-6 for single-family detached dwellings based on the number of bedrooms per unit.
Parking for the multi family development will be reviewed with the subsequent conditional
use permit.
6. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing,
building envelope, and orientation of the lots and structures accessed via the common
driveway; if a property abuts a common driveway but has the required minimum street
frontage and is taking access via the public street,the driveway shall be depicted on the
opposite side of the shared property line from the common driveway as set forth in UDC 11-
6C-3D.
7. A detail of the children's play structure shall be submitted with the final plat application.
8. The rear and/or side elevations of homes abutting the collector streets(W. Harris St. and S.
Oakbriar Way) on Lots 2-15,Block 1 and Lots 2-13,Block 5 shall incorporate articulation
through changes in two or more of the following: modulation(e.g.projections,recesses, step-
backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated
architectural elements to break up monotonous wall planes and roof lines that are visible from
the subject public street. Single-story structures are exempt from this requirement.
9. All development within the Williams Northwest Pipeline easement must adhere to the most
current standards in the Williams Gas Pipeline Developers' Handbook.
10. The well lot(Lot 1, Block 9) shall be created and deeded to the city at the*ifie of Tina
platting after recording of the final plat.
11. A cross-access easement shall be granted to the property east of the proposed multi-family
development(i.e. Stapleton Subdivision)for emergency access; a recorded copy of the
easement shall be submitted to the City prior to signature on the final plat that contains Lot
28,Block 3.
12. A 14-foot wide recreational pathway easement is required to be provided for the multi-use
pathway within Lot 27C,Block 3 and Lot 2C,Block 9. The applicant shall coordinate with
Kim Warren,Park's Department(208-888-3579), on the location of the easement. The
easement shall be submitted to the Planning Division for approval by the City Council and
subsequent recordation,prior to signature on the final plat by the City Engineer.
13. Alternative compliance was previously approved with H-2018-0054 to the standards listed in
UDC 11-3B-12C for the landscaping(trees)required adjacent to the multi-use pathway; and
to the standards listed in UDC 11-3G-3E.2 for the common open space landscaping(1
Page 23
Meridian City Council Meeting Agenda NtmitP — lRaUe2Wdfffi3
deciduous tree per 8,000 square feet of common area)required within the Williams Pipeline
easement on Lot 2C,Block 9 and Lot 27C,Block 3. A total of 35 additional trees shall be
provided within the development(or within another City park as determined
appropriate by the Planning Division and Park's Department)based on the calculations
provided.
14. A Certificate of Zoning Compliance and Design Review application is required to be
submitted and approved by the Planning Division for the swimming pool facility prior to
submittal of a building permit application for such.
B. PUBLIC WORKS
1. Site Specific Conditions of Approval
1.1 There are concerns that the development only has one connection to the city water system.
This concern will eventually be eliminated by the development to the east and south
connecting to Meridian and Amity, creating a dual connection. The water mainlines in West
Harris Street, South Graycliff Way, South Colditz Way and West Wilton Woods Street must
be 12" in order to eliminate the proposed main line in South Oakbriar Way. Applicant shall
also provide a water mainline easement to the parcel to the northeast across Williams
Pipeline to the future multi-family lots.
1.2 Distance between manholes cannot exceed 400'. Distance between manholes on S. Graycliff
Way exceeds this requirement.
1.3 Temporary sewer dead ends require either a cleanout or a manhole. Add one of these to the
south end of South Bear Claw Ave and east end of W.Lyra St.
2. General Conditions of Approval
2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to
provide service outside of a public right-of-way. Minimum cover over sewer mains is three
feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials
shall be used in conformance of City of Meridian Public Works Departments Standard
Specifications.
2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water
mains to and through this development. Applicant may be eligible for a reimbursement
agreement for infrastructure enhancement per MCC 8-6-5.
2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public
right of way(include all water services and hydrants). The easement widths shall be 20-feet
wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via
the plat,but rather dedicated outside the plat process using the City of Meridian's standard
forms. The easement shall be graphically depicted on the plat for reference purposes. Submit
an executed easement(on the form available from Public Works), a legal description
prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of
the easement(marked EXHIBIT A) and an 81/2"x I F map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document. All easements must be submitted,reviewed, and approved prior to development
plan approval.
2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water(MCC 12-13-8.3). The applicant should be required to use any
Page 24
Meridian City Council Meeting Agenda NtmitP — p 2ESm1fffi3
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required. If a
single-point connection is utilized,the developer will be responsible for the payment of
assessments for the common areas prior to prior to receiving development plan approval.
2.5 All existing structures that are required to be removed shall be prior to signature on the final
plat by the City Engineer. Any structures that are allowed to remain shall be subject to
evaluation and possible reassignment of street addressing to be in compliance with MCC.
2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed
per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code
42-1207 and any other applicable law or regulation.
2.7 Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering
Department at(208)898-5500 for inspections of disconnection of services. Wells may be
used for non-domestic purposes such as landscape irrigation if approved by Idaho
Department of Water Resources Contact Robert B. Whitney at(208)334-2190.
2.8 Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment
procedures and inspections(208)375-5211.
2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and
activated,road base approved by the Ada County Highway District and the Final Plat for
this subdivision shall be recorded,prior to applying for building permits.
2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted
fencing, landscaping, amenities, etc.,prior to signature on the final plat.
2.11 All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on the
final plat as set forth in UDC 11-5C-3B.
2.12 Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process,prior to the issuance of a plan
approval letter.
2.13 It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
2.14 Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.16 All grading of the site shall be performed in conformance with MCC 11-12-314.
2.17 Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill,where footing would sit atop fill material.
2.18 The design engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to
ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
Page 25
Meridian City Council Meeting Agenda NmitP — P 2mem
2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
2.20 At the completion of the project,the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any structures
within the project.
2.21 A street light plan will need to be included in the civil construction plans. Street light plan
requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A
copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272.
2.22 The City of Meridian requires that the owner post to the City a performance surety in the
amount of 125%of the total construction cost for all incomplete sewer,water and reuse
infrastructure prior to final plat signature. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond.Applicant must file an application for
surety,which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
2.23 The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20%of the total construction cost for all completed sewer,water and reuse
infrastructure for duration of two years. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
surety,which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
C. FIRE DEPARTMENT
hgps://weblink.meridianci. org/WebLink/DocView.aspx?id=179993&dbid=0&repo=MeridianC
hty
D. POLICE DEPARTMENT
No comments were received.
E. PARK'S DEPARTMENT
No comments were received.
F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS)
hgps://weblink.meridiancity.org/WebLink/DocView.aspx?id=180781&dbid=0&repo=MeridianC
hty
G. BOISE PROJECT BOARD OF CONTROL
hgps://weblink.meridiancity.org/WebLink/DocView.aspx?id=180700&dbid=0&repo=MeridianC
i &cr=1
Page 26
Meridian City Council Meeting Agenda NmitP — PaUe29ZdfM
H. CENTRAL DISTRICT HEALTH DEPARTMENT
hops://weblink.meridianciU.org/WebLink/DocView.aspx?id=180512&dbid=0&repo=MeridianC
ky
I. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ)
https://weblink.meridianciiy.org/WebLink/DocView.aspx?id=180403&dbid=0&repo=MeridianC
ity
J. ADA COUNTY HIGHWAY DISTRICT(ACHD)
hops://weblink.meridianciU.org/WebLink/Doc View.aspx?id=182866&dbid=0&repo=Me
ridianCity
K. WEST ADA SCHOOL DISTRICT(WASD)
hops://weblink.meridianciU.oLgd ebLink/DocView.aspx?id=184834&dbid=0&repo=MeridianC
Lty
X. FINDINGS
A. Preliminary Plat Findings:
In consideration of a preliminary plat,combined preliminary and final plat, or short plat,
the decision-making body shall make the following findings:
1. The plat is in conformance with the Comprehensive Plan;
The City Council finds that the proposed plat with the Commission's recommendations is in
substantial compliance with the adopted Comprehensive Plan in regard to land use, density,
transportation, and pedestrian connectivity. Please see Comprehensive Plan Policies in,
Section V of this report for more information.
2. Public services are available or can be made available and are adequate to accommodate
the proposed development;
The City Council finds that public services will be provided to the subject property upon
development.(See Exhibit B of the Staff Report for more details from public service providers.)
3. The plat is in conformance with scheduled public improvements in accord with the City's
capital improvement program;
Because City water and sewer and any other utilities will be provided by the development at
their own cost, the City Council finds that the subdivision will not require the expenditure of
capital improvement funds.
4. There is public financial capability of supporting services for the proposed development;
The City Council finds there is public financial capability of supporting services for the
proposed development based upon comments from the public service providers (i.e., Police,
Fire,ACHD, etc.). (See Section Mfor more information)
5. The development will not be detrimental to the public health,safety or general welfare;
and,
The City Council is not aware of any health,safety,or environmental problems associated with
the platting of this property. ACHD considers road safety issues in their analysis.
Page 27
Meridian City Council Meeting Agenda NmitP — paue 2921 mffffi3
6. The development preserves significant natural, scenic or historic features.
The City Council is unaware of any significant natural, scenic or historic features that exist on
this site that require preserving.
Page 28 —
Meridian City Council Meeting Agenda NmitP — p 29,2mffffi3
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.G.
Presenter: Consent -Troy Thrall
Estimated Time for Presentation: 0
Title of Item -Approval of Ada County Highway District Bid Results for the Ada County
Highway District Ten Mile Rd. Utility Improvements — Ustick to McMillan Project for the Not-
To-Exceed Amount of$518,303.75
ATTACHMENTS:
Descri ti T U loa
Council Memo Cover Memo 5/28/2020
Contract Checklist Cover Memo 5/28/2020
Budget Report 3490 Cover Memo 5/28/2020
Budget Report 3590 Cover Memo 5/28/2020
PW Project Memo Cover Memo 5/28/2020
Bid Results Cover Memo 5/28/2020
Interagency Agreement Cover Memo 5/28/2020
Meridian City Council Meeting Agenda June 2,2020— Page 213 of 263
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.1-1.
Presenter:
Estimated Time for Presentation: 0
Title of Item - City of Meridian Financial Report April 2020
ATTACHMENTS:
City of Meridian Financial Report April 2020 Cover Memo 5/27/2020
Meridian City Council Meeting Agenda June 2,2020— Page 231 of 263
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.1.
Presenter:
Estimated Time for Presentation: 0
Title of Item -AP Invoices for Payment-05/28/20 -$462,612.66
ATTACHMENTS:
load
AP Invoices for Payment Cover Memo 5/28/2020
Meridian City Council Meeting Agenda June 2,2020— Page 232 of 263
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
O1 General Fund ADVANCED LOCK&KEY, LLC keys for trucks 7, 12, 13 430.00
O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#27211B 72.50
O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#27214B 130.00
O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28719B 238.00
O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#41066C 136.00
O1 General Fund BOE-Boise Office Equipment XPN547404 Copier Usage 04/22/20-05/21/20 44.96
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/Oil,filter,rotation MF044 55.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC A/C Manifold&Discharge Lines Replaced # 143 685.71
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Frt Brakes Warranted, Rear Brakes for Unit# 119 330.62
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Fuel Filter&Trans Service,Alternator Changed Unit 310.65
#40
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF,Serpentine Belt,A/C Belt, Frt Brakes&Air Filter 695.02
#133
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Cabin Filter for Unit#25 77.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 139 55.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 165 55.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change with New Drain Plug for Unit# 101 70.19
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes for Unit# 154 519.61
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change,Wipers,Air Filter for Unit# 163 110.81
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Spotlight Repair for Unit# 162 85.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Training Wheels Tires for Ford Explorer Evoc 1,650.64
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle#9 Maintenance,oil change/tire rotation 55.00
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Windshield Washer Pump, Battery&Oil Change# 103 419.61
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wipers for Unit# 104 35.59
O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Wipers for Unit#47 35.54
O1 General Fund CARI CARRERA Refund: Res.Park Shelter and Griddle Tent for Church 381.60
Can COV
O1 General Fund CDW GOVERNMENT Havis 5PT Docking Station x5 4,425.00
O1 General Fund CDW GOVERNMENT Returned Havis 2PT Docking Station (2,940.00)
O1 General Fund CIVIL SURVEY CONSULTANTS 19-0381 Professional Services during the period of 1,106.00
4/1/20 th
O1 General Fund CIVIL SURVEY CONSULTANTS 20-0067&20-0272-Prof Services South Parking Lot 1,016.00
Expansion
O1 General Fund CLOVERDALE NURSERY planter bed bark for Keith Bird Legacy Park-qty 4 cu 187.20
yds
O1 General Fund CLOVERDALE NURSERY topsoil for Settlers Park-qty 12 cu yds 240.00
O1 General Fund CLOVERDALE NURSERY topsoil for Settlers Park-qty 20 cu yds 350.00
O1 General Fund COMMERCIAL TIRE 220/4 corrosion rings valve exten MF021 114.75
O1 General Fund COMMERCIAL TIRE 220/Repair flat,emergency call, MF046 113.45
O1 General Fund COMMERCIAL TIRE C14304 Maintenance Oil change/Fan belt 170.17
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 233 of 263 Page:1
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
O1 General Fund COSTCO Exec. Business Membership 180.00
Renewal,000111881931122,FY2020
O1 General Fund CREWSENSE LLC Support Plan less than 100 users(monthly) 39.99
O1 General Fund D&B SUPPLY 220/Chainsaw oil,equip mtnc 200.28
O1 General Fund D&B SUPPLY Community Center flagpole rope-qty 1 11.49
O1 General Fund D&B SUPPLY Food and Shampoo for K9 Wyatt 64.78
O1 General Fund D&B SUPPLY screws for Kleiner light bollards-qty 1 1.59
O1 General Fund DENNIS DILLON POWER SPORTS Oil Change,24K Svc,Air Filter, Fork Seal,Spark Plug 1,324.29
Cap
O1 General Fund DIGLINE,INC. 20-0010 FY20 Streetlight Unrgrd Pwr Locate Digline to 1,494.22
4/30
O1 General Fund DISCOVERY BENEFITS APRIL 2020-Discovery Benefits 1,384.65
O1 General Fund DMH ENTERPRISES 20-0035 DMH plumbing inspections April2020 27,621.08
O1 General Fund EASYDRIFT Training Tires for Patrol Vehicles Qty 4 3,247.30
O1 General Fund EXPRESS PLUMBING SERVICES, INC. 220/St. 3, repair water heater vent 338.40
O1 General Fund GEM STATE PAPER&SUPPLY CO 1 case hand sanitizer gel 185.60
O1 General Fund GEM STATE PAPER&SUPPLY CO 1 cs Optima Premium Perforated Towels, 2 cs hand 287.67
sanitizer
O1 General Fund GEM STATE PAPER&SUPPLY CO Credit for 1 cs Optima Premium roll towel; Ref Inv (27.83)
3020006
O1 General Fund GEM STATE PAPER&SUPPLY CO pumice, Halt cleaner, hand soap, broom, mop handle x 1,044.59
62
O1 General Fund GEM STATE PAPER&SUPPLY CO sprayer triggers-qty 6 17.22
O1 General Fund H.D. FOWLER COMPANY ball valve for shop wash bay hose-qty 1 10.77
O1 General Fund H.D. FOWLER COMPANY credit on irrigation parts-qty 20 (179.00)
O1 General Fund H.D. FOWLER COMPANY drip fittings for Bear Creek Park-qty 25 13.75
O1 General Fund H.D. FOWLER COMPANY irrigation parts for all parks-qty 25 239.50
O1 General Fund H.D. FOWLER COMPANY irrigation parts for all parks-qty 45 116.50
O1 General Fund H.D. FOWLER COMPANY irrigation supplies for all parks-qty 20 179.00
O1 General Fund H.D. FOWLER COMPANY parts to repair sand play drain at Discovery Park-qty 93.82
16
O1 General Fund H.D. FOWLER COMPANY Storey Park drinking fountain parts&supplies-qty 7 58.85
O1 General Fund HICKS BROTHERS WOOD FLOORS 20-0279 Homecourt recoat FINAL 17,912.40
O1 General Fund HICKS BROTHERS WOOD FLOORS 20-0280 homecourt rubber base FINAL 11,785.00
O1 General Fund HOME DEPOT CREDIT SERVICES 1 gal sprayer x 1;tape x 6;ear muffs for mow crew x 4 199.06
O1 General Fund HOME DEPOT CREDIT SERVICES 220/shop supplies,ST. 1,JB Weld 6.68
O1 General Fund HOME DEPOT CREDIT SERVICES Firearms Parts 12.93
O1 General Fund HOME DEPOT CREDIT SERVICES General Supplies-Batteries,Task Light 110.50
O1 General Fund HOME DEPOT CREDIT SERVICES Heavy duty door stops 27.74
O1 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 3051918 (11.27)
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 234 of 263 Page:2
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund HOME DEPOT CREDIT SERVICES Supplies to Build Sneeze Guards in Records and CAU 154.80
01 General Fund HORIZON DISTRIBUTORS INC Kleiner Park Exmark mower tuneup parts-qty 8 146.61
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support May 2020 363.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support May 2020 1,174.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support May 2020 317.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support May 2020 821.71
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support May 2020 328.57
01 General Fund IDAHO PRESS-TRIBUNE Gracie Fighting Academy CUP, Landing South Prelim 89.57
Plat,Vill
01 General Fund IDAHO PRESS-TRIBUNE Midgrove Plaza Rezone, Franklin Storage Annex 106.83
01 General Fund IDAHO STATESMAN NOTICEBerry Rezone Midgrove Plz PrelimPlat Franklin 103.60
Stor,AZ
01 General Fund INTERNATIONAL CODE COUNCIL study material for Permit Tech Certs S Kaiser/M Amador 399.80
01 General Fund INTERSTATE ALL BATTERY CENTER 9 volt,AA,3V lithium batteries-qty 9 62.58
01 General Fund JACKSON CODE CONSULTANTS, INC No PO-C.Arial Appry- Fire Plan Review and Insp April 31,359.73
2020
01 General Fund JARED DAY Educ Reimb:J.Day, BSU, IT Mgmt 01/13/20-05/08/20 1,304.00
01 General Fund JOHNSON CONTROLS FIRE 20-0054 Alarm Monitoring&Detection Homecourt to 35.00
PROTECTION LP 5/1/20
01 General Fund KENDALL FORD OF MERIDIAN 220/repair MF024 grab handle part 92.43
01 General Fund KEVIN FEDRIZZI EducReimb: K.Fedrizzi, BSU, Masters Wrkpl, 2,000.00
01/13/20-05/01/20
01 General Fund L.N. CURTIS AND SONS 220/2 detent shutoff valves, pistol grip,fire equip 537.00
01 General Fund L.N. CURTIS AND SONS 220/valves,tips,shovels, nozzles, FF equip 941.90
01 General Fund LARRY MILLER SUNDANCE DODGE Repair Passive Entry for Unit# 10 145.80
01 General Fund LARSON-MILLER, INC 220/Medical waste disposal, St.4 168.16
01 General Fund LAWN CO MAINTENANCE 20-0222 price code 1/landscape maintenance contract 19,660.00
May 2020
01 General Fund LAWN CO MAINTENANCE 20-0222 price code 3/landscape maintenance contract 6,240.00
May 2020
01 General Fund LAWN CO MAINTENANCE sprinkler repairs at various contracted sites 04/2020 1,029.78
01 General Fund LEXIS NEXIS on-line legal research tool 4/1/20-4/30/20 130.00
01 General Fund LOWE'S Firearms Training Supplies 68.17
01 General Fund MAPLOGIC CORPORATION MapLogic Layout Manager Annual Maintenance Pro 250.00
Primary Licen
01 General Fund MDF-MOST DEPENDABLE FOUNTAINS drinking fountain parts for all parks-qty 38 1,913.00
01 General Fund MOTION&FLOW CONTROL PRODUCTS Tully Park drinking fountain parts-qty 11 20.77
01 General Fund NAPA AUTO PARTS 220/gauge St. 6 6.55
01 General Fund NAPA AUTO PARTS 220/Chain saw gas 239.60
01 General Fund NAPA AUTO PARTS 220/Oil dry for all stations 786.75
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 235 of 263 Page:3
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
O1 General Fund NAPA AUTO PARTS 220/Pin clip for MF035 7.29
O1 General Fund NET SUPPORT INC DNA-Additional Users to Existing License Corp Pk A, 1,122.00
DNA Main
O1 General Fund NUTRIEN AG SOLUTIONS,INC. Scythe herbicide for all parks-qty 2.5 gallons 156.25
O1 General Fund NUTRIEN AG SOLUTIONS, INC. Snapshot pre-emergent for all parks-qty 1,800 Ibs 3,222.00
O1 General Fund O'CONNOR PAINTING paint over graffiti at Heroes Park shop wall; case 150.00
#20-2306
O1 General Fund OFFICE DEPOT, INC. Binders for Officers in Training 13.15
O1 General Fund OFFICE DEPOT, INC. clerk Office Supplies 8.21
O1 General Fund OFFICE DEPOT,INC. desk name plate holder-qty 1 10.99
O1 General Fund OFFICE DEPOT,INC. keyboard/mouse 76.14
O1 General Fund OFFICE DEPOT, INC. Office Supplies: Envelopes,sheet protectors, pens, 78.91
O1 General Fund OFFICE DEPOT,INC. Post Cards,and Desk Pad 51.84
O1 General Fund OFFICE DEPOT,INC. restroom open signs for all parks-qty 70 159.60
O1 General Fund OFFICE DEPOT, INC. scissors,stapler,tape dispenser,trash cans,clip 32.77
dispenser
O1 General Fund OFFICE VALUE- MERIDIAN Spoons Qty. 3 CT 56.97
O1 General Fund OFFICE VALUE- MERIDIAN Tape, Note Pads, Paper, USB's, Forks Plates and Bowls 272.13
O1 General Fund ON THE SPOT CLEANERS#15 Dry Cleaning PD Uniforms for April 2020 774.00
O1 General Fund ONE SOURCE INDUSTRIES Badge cards for employee badges-Qty 1 Box of 100 392.00
O1 General Fund PLATT ELECTRIC SUPPLY replacement ballast for Kleiner Park shop-qty 1 134.21
O1 General Fund PLURALSIGHT LLC May 14, 2020-May 13, 2021 Business Professional 5,211.00
(Government
O1 General Fund RAINIER AMUSEMENTS LLC Refund: Dairy Days Carnival Refund due to Cancellation 150.00
O1 General Fund REAL ANIMAL MANAGEMENT 20-0144 goose management services-April 2020 2,550.00
O1 General Fund RICOH USA,INC Addt'I Images for April 2020, Lt Hallway C86216993 103.84
O1 General Fund RICOH USA,INC Addt'I Images for April 2020-PSTC-C86247349 215.27
O1 General Fund RICOH USA,INC Addt'I Images for CID April 2020-C86284085 209.12
O1 General Fund RICOH USA,INC Copy/Prints Com Dev 1st Floor S/N C86284062 35.10
O1 General Fund RRC CONTRACTORS INC Refund: Scope of work changed, less plumbing 4,186.80
O1 General Fund S&S WORLDWIDE,INC. camp supplies-qty 30 575.00
O1 General Fund SAFE RESTRAINTS INC Replacement Leg Restraint for WRAP Device 64.12
O1 General Fund SAFEBUILT LLC 20-0095 Bldg/Mech Plan Review 4/2020 27,521.81
O1 General Fund SILVER CREEK SUPPLY downtown tree irrigation bubblers-qty 100 158.40
O1 General Fund SPECIALTY CONSTRUCTION SUPPLY caution tape for all parks-qty 16 192.00
O1 General Fund SPF WATER ENGINEERING, LLC Fuller Park water rights permitting -April 2020 907.25
O1 General Fund SPORTSENGINE INC background check for concessionaire-qty 1 18.50
O1 General Fund SPORTSENGINE INC background checks for contracted instructors-qty 7 129.50
O1 General Fund SPORTSENGINE INC instructor background checks 4/29-4/30/20-qty 2 37.00
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 236 of 263 Page:4
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/BR35,emission test, program for operation MF029 1,483.58
DIVISION
O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/MF014,tank level gauge repair,ground lights E38 1,543.95
DIVISION
O1 General Fund STAR FIRE DISTRICT MAINTENANCE 220/WT32 install new batteries MF008 142.80
DIVISION
O1 General Fund SUNBELT RENTALS manlift to repair Community Center flagpole 4/30/20 278.57
O1 General Fund SYNCB/AMAZON 453878943393 headsets S.Allen/Transportation 59.98
Planner
O1 General Fund SYNCB/AMAZON 488757967395 anemometers(wind meters)-qty 5 134.95
O1 General Fund SYNCB/AMAZON 549947857884 paper plates for break room 137.50
O1 General Fund SYNCB/AMAZON 644556335749 APC UPS Battery Replacement 148.69
O1 General Fund SYNCB/AMAZON 683865693837 table-qty 1 60.00
O1 General Fund SYNCB/AMAZON 693446744834 Paper/staplers/mouse pads 84.80
O1 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber(4 Strands) Mar2020 1,150.00
O1 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber(4 strands) May2020 1,150.00
O1 General Fund SYRINGA NETWORKS, LLC Internet B/W(1GB) Internet B/W(100MB) May220 1,675.50
O1 General Fund SYRINGA NETWORKS, LLC March FY2020 Internet Service for City Hall&PD 790.00
O1 General Fund TENZINGA Tenzinga Performance Management Annual License 480.00
Fee(5/1/20-4
O1 General Fund THE TURF CORPORATION sod for Settlers Park-qty 600 SF 2,005.00
O1 General Fund THE UPS STORE postage for sprinkler controller board 12.32
repairs-Benovations
O1 General Fund TRANSUNION RISK&ALTERNATIVE TLOxp Charges&Credits 378.20
DATA SOLUTIONS
O1 General Fund UNIFORMS 2 GEAR Armor Vest for B. Brandvold 885.06
O1 General Fund UNIFORMS 2 GEAR Armor Vest for D. Demchuck 885.06
O1 General Fund UNIFORMS 2 GEAR Armor Vest for Mihalik 891.78
O1 General Fund UNIFORMS 2 GEAR Armor Vest for N.Anderson 885.06
O1 General Fund UNIFORMS 2 GEAR Armor Vest for R. Rose 885.06
O1 General Fund UNIFORMS 2 GEAR Armor Vest for Shaw 871.06
O1 General Fund UNIFORMS 2 GEAR PIO Safety Vest for Galbreath 17.91
O1 General Fund UNIFORMS 2 GEAR Second Set of Long Sleeve Shirts 162.50
O1 General Fund UNIFORMS 2 GEAR Second Set of Long Sleeve Shirts-D.Anderson 163.30
O1 General Fund UNIFORMS 2 GEAR Ultra Light Cuffs for Testing 55.94
O1 General Fund WESTERN STATES EQUIPMENT CO Replacement of air filter for CH emergency generator 343.72
O1 General Fund WIENHOFF&ASSOCIATES,INC APRIL 2020 DRUG&ALCOHOL PRE-EMPLOYMENT 480.00
TESTING
O1 General Fund WIENHOFF&ASSOCIATES,INC February 2020-Preemployment Testing 907.00
O1 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- May 2020 Premiums 6,318.10
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 237 of 263 Page:5
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund XEROX CORPORATION -PASADENA Xerox 7845 base 04/20; click 3/21-4/30/20; 277.03
MX4-506016
Total 01 General Fund 225,177.47
07 Impact Fund CSHQA 20-0163 Design Services for Scenario Village 77,600.00
07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6,services through 4-30-20 2,088.95
Total 07 Impact Fund 79,688.95
60 Enterprise ADA COUNTY WEED&PEST CONTROL Noxious weed spraying 346.55
Fund
60 Enterprise AIR FILTER SUPERSTORE WHOLESALE HVAC Filter for Well Sites,QTY 8 32.72
Fund LLC
60 Enterprise ALAN PAIO REFUND WT/S/T: 2215 N ZIRCON AVE TITLE 57.99
Fund COMPANY OVERPAID
60 Enterprise ANALYTICAL LABORATORIES INC. PO#20-0005, Bacti Sampling 1,641.60
Fund
60 Enterprise AZMIR ALISPAHIC REFUND WT/S/T: 1841 N JERICHO RD CUSTOMER 97.19
Fund PAID AFTER CLSOING
60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 5/11/20 Del Notices 864.39
Fund
60 Enterprise BLACKHAWK INVESTMENTS/IDAHO LLC Refund of Warranty Surety Deposit; Northpointe Sub 5,437.80
Fund Commercia
60 Enterprise BOISE RIGGING SUPPLY Plate clamp for lifting&moving sheets of steel (1 qty) 514.17
Fund
60 Enterprise BRUNEEL TIRE OF MERIDIAN LLC LOF for 2017 Ford Explorer-PWS03,C19993 75.95
Fund
60 Enterprise CAREER UNIFORMS Sh i rts,Hats,Sweatsh i rts,J.Rod rig uez,J.Cole,M.Duplisse,... 247.75
Fund
60 Enterprise CAREER UNIFORMS Vest, polo, mesh t-shirt,all embroidered for J. Hopson 98.70
Fund
60 Enterprise CH2M HILL ENGINEERS, INC 20-0038 SCADA project mgmt&technical support(3.1 2,775.06
Fund hrs)
60 Enterprise CH2M HILL ENGINEERS, INC 20-0194 WRRF Post Aeration Imp Desg Service to 4/24 2,489.57
Fund
60 Enterprise CH2M HILL ENGINEERS, INC Evaluation of Well 32 1,390.00
Fund
60 Enterprise CIVIL SURVEY CONSULTANTS 18-0334 Wtr Ext,W.Victory Rd&S.Ten Mile Des to 1,917.00
Fund 4/30
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 238 of 263 Page:6
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise CIVIL SURVEY CONSULTANTS 19-0384 ACHD Linder Rd., Franklin to RR track Design 1,500.00
Fund to 4/30
60 Enterprise CIVIL SURVEY CONSULTANTS 20-0257 ACHD Ten Mile,Ustick to McMillian,Const to 916.00
Fund 4/30
60 Enterprise CIVIL SURVEY CONSULTANTS 20-0257 ACHD,Ten Mile, Ustick to McMillan Services to 5,284.00
Fund 3/31
60 Enterprise CIVIL SURVEY CONSULTANTS 20-0258 ACHD,Ten Mile&Amity Intersection Design 3,560.00
Fund to 4/30
60 Enterprise CIVIL SURVEY CONSULTANTS 20-0266 ITD, Eagle Rd-Franklin to Leslie Design to 5,858.00
Fund 4/30
60 Enterprise CIVIL SURVEY CONSULTANTS No PO ACHD Ten Mile, McMillan to Chinden,Surveying 602.00
Fund to 4/30
60 Enterprise CIVIL SURVEY CONSULTANTS No PO ACHD,Ten Mile, McMillian to Chinden Surveying 1,446.00
Fund to 3/31
60 Enterprise CIVIL SURVEY CONSULTANTS No PO WRRF Second Access Boundary Survey work to 3,998.00
Fund 4/30
60 Enterprise COLUMBIA ELECTRIC SUPPLY Ground terminal blocks for electrician's stock(10 qty) 61.20
Fund
60 Enterprise COMMERCIAL TIRE 4 New Tires, Balance,Alignment,C13726,WO#297131 633.44
Fund
60 Enterprise COMMERCIAL TIRE Replace LF BI Jts/Brng,Wheel Hub 801.79
Fund Ass,Alignment,C13726
60 Enterprise CONSURCO INC No Po Hdwks Upgrd w/Odor Ctrls Dumpster Rm 4,520.00
Fund Sloping to 3/24
60 Enterprise CSS GROUP Translore License&Tickets April202O 244.57
Fund
60 Enterprise DAN BERTHE Reimb: D.Berthe Steel Toe Work Boots 128.96
Fund
60 Enterprise DC ENGINEERING 20-0156 Meridian WWTP Prim Elec Dis Sys des/sup 2,385.00
Fund ATS to 4/15
60 Enterprise DIGLINE,INC. Digline Tickets for Location/April FY20,Qty 1220 2,216.76
Fund
60 Enterprise DYKMAN ELECTRICAL, INC 75 hp motor for centrifuge#1 (1 qty) 5,042.00
Fund
60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0019,OCCT Pilot Study @ Well 19 160.00
Fund
60 Enterprise FERGUSON ENTERPRISES INC. PO#20-0052,4in T2 Meter,Jan Capital 2020 2,615.61
Fund
60 Enterprise FISHER SCIENTIFIC Autoclave thermometer(1 qty) 112.85
Fund
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 239 of 263 Page:7
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise H.D. FOWLER COMPANY 8in Flange for DI Pipe,Qty 3 278.73
Fund
60 Enterprise H.D. FOWLER COMPANY Meter Key,Qty 4 86.96
Fund
60 Enterprise HACH COMPANY WIMS Additional Facilities License for Water 1,442.00
Fund
60 Enterprise HOME DEPOT CREDIT SERVICES Infrared Thermometer,Magnetic Storage Tray,Qty 4 52.91
Fund
60 Enterprise HOME DEPOT CREDIT SERVICES Pre-mix fuel for weed eater, mulch,grass seed,&glue 114.09
Fund (20 q
60 Enterprise IAN BIDDLE Reimb:I.Biddle,IBOL Water Dist Lic IV App Fee; 95.00
Fund Upgraded Exa
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#310074 B.Besson Child Support May 2020 400.00
Fund
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support May 2020 299.00
Fund
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support May 2020 443.00
Fund
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support May 2020 349.00
Fund
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support May 2020 221.64
Fund
60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support May 2020 604.20
Fund
60 Enterprise INTERSTATE ALL BATTERY CENTER Batteries for flowmeters(5 qty) 16.15
Fund
60 Enterprise INTERSTATE ALL BATTERY CENTER Batteries for reuse meter install project(30 qty) 868.50
Fund
60 Enterprise KENDALL SUPERSTORE LOF,warrant,and maintenance work for M.Jones 1,917.68
Fund vehicle
60 Enterprise LAWN CO MAINTENANCE PO#20-0223, Lawn Care for Well Sites 2,560.00
Fund
60 Enterprise LITHIA FORD LINCOLN OF BOISE Oil change on CCTV Van 2 C19267 53.45
Fund
60 Enterprise LOWE'S Batteries for flowmeters(4 qty) 17.76
Fund
60 Enterprise McCALL INDUSTRIAL Elbows, nipple,&bushings(21 qty) 60.66
Fund
60 Enterprise METROQUIP, INC. Pipe&Cable Locator, Metal Locator, Live Connector,2in 6,089.00
Fund Clmp
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 240 of 263 Page:8
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0122 WRRF 2019 Air Permit Updates to 1/17 4,998.75
Fund
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0158 Well 17 Water Treatment Design to 4/17 19,748.75
Fund
60 Enterprise MOUNTAIN WATERWORKS,INC 20-0216 WRRF Retrofit Design to 3/20/20 11,828.00
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. 2x2 angle for shop stock(7 qty) 1,274.91
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. 3 inch SS angle for shop stock(1 qty) 200.95
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. 3 inch SS angle for shop stock(3 qty) 602.85
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Bolts, nuts,&washers for installation of doors(538 qty) 438.94
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Clamps to repair tertiary filter 3 suction hoses(6 qty) 50.10
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Iron worker punch(2 qty) 57.98
Fund
60 Enterprise MSC INDUSTRIAL SUPPLY CO. Microfiber hooded coveralls(1 pkg) 188.62
Fund
60 Enterprise MYFLEETCENTER.COM LOF for B.Arte's vehicle-PIP03,C19159 52.70
Fund
60 Enterprise MYFLEETCENTER.COM LOF for D. Heaton's vehicle PIP05,C18640 76.78
Fund
60 Enterprise MYFLEETCENTER.COM LOF for T. Hyslop's vehicle PIP04,C18780 35.99
Fund
60 Enterprise NAPA AUTO PARTS 2 botlles of deicer for D. Heaton&B. Standley's vehicle 8.62
Fund
60 Enterprise O'REILLY AUTO PARTS Fuel&oil filters for maintenance truck welder C9868 13.95
Fund
60 Enterprise O'REILLY AUTO PARTS Oil for bypass pump oil&filter change(4 qty) 79.96
Fund
60 Enterprise OFFICE VALUE- MERIDIAN Binders,Qty 7 30.73
Fund
60 Enterprise OFFICE VALUE- MERIDIAN Copy Paper,Coffee,Qty 4 99.41
Fund
60 Enterprise OFFICE VALUE- MERIDIAN Tags for Keys,Copy Paper, Hanging Folders, Post it 105.06
Fund Notes
60 Enterprise OFFICE VALUE- MERIDIAN Toner for Admin Printer,Qty 1 114.99
Fund
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 241 of 263 Page:9
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 3,340.50
Fund 27,19,20,16,28,1950gl
60 Enterprise PAUL&ELIZABETH LEWIS REFUND WT/S/T: 2571 W ASTONTE DR TITLE 138.27
Fund COMPANY OVERPAID
60 Enterprise PRECISION EQUIPMENT REPAIR Labor&parts to repair engine/cooling&AC system on 4,949.44
Fund Camel
60 Enterprise PRO 2 LLC REFUND WT/S/T: 2440 E CHALLIS ST AUTOPAY 36.99
Fund PROCESSED AFTER CLO
60 Enterprise REPUBLIC SERVICES-TRANSFER Bisolids disposal for April 2020 19,666.56
Fund STATION
60 Enterprise RICOH USA,INC C86234082 b/w(365 qty)&color(428 qty) images 29.53
Fund
60 Enterprise RICOH USA,INC C86242095 b/w(572 qty)&color(400 qty) images 24.69
Fund
60 Enterprise RICOH USA,INC C86263263 b/w(100 qty)&color(138 qty) 9.38
Fund
60 Enterprise RICOH USA,INC SN#C86250182, Black,White,Color Copies,Qty 3,007 57.22
Fund
60 Enterprise SPECIALTY CONSTRUCTION SUPPLY 12 white and 12 blue marking paint for inspectors 97.56
Fund
60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Billed incorrectly for traffic control (605.10)
Fund
60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Traffic control for N08 cleaning/CCTV/Inspection of 560.85
Fund sewer
60 Enterprise SPF WATER ENGINEERING, LLC 20-0091 Well 9 Replacement Design Test Well B to 798.00
Fund 4/30
60 Enterprise SULLIVAN REBERGER PO# 20-0003 April 2020 Lobbying Fees 3,000.00
Fund
60 Enterprise SULLIVAN REBERGER PO# 20-0003 May 2020 Lobbying Fees 3,000.00
Fund
60 Enterprise SYNCB/AMAZON 445388697467;463937368789; 2 canopies for PW ever 272.98
Fund
60 Enterprise SYNCB/AMAZON 454379888658; Safety boots for DMittelstedt(1 pair) 154.95
Fund
60 Enterprise SYNCB/AMAZON 579477449945; Steelcraft rack for new Coll truck 243.08
Fund C21906
60 Enterprise SYNCB/AMAZON 587777663474; Flashlights(1 pkg) 19.99
Fund
60 Enterprise SYNCB/AMAZON 693446744834 Paper/staplers/mouse pads 12.48
Fund
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 242 of 263 Page:10
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise SYNCB/AMAZON 786675388949; Retractable KeyChain,Qty 6 70.74
Fund
60 Enterprise T-ZERS SHIRT SHOP,INC City logo embroidery on hi-vis shirts for JPayfer(3 qty) 34.50
Fund
60 Enterprise T-ZERS SHIRT SHOP, INC Embroidery for inspector's shirts-3 per inspector 118.00
Fund
60 Enterprise THE WESTPARK COMPANY INC Refund of Warranty Surety Deposit The Eye Site 800.00
Fund
60 Enterprise TOMMY YOUNG REFUND WT/S/T: 5211 E NIKKI CT TITLE COMPANY 52.55
Fund OVERPAID
60 Enterprise ULTIMATE LININGS OF IDAHO Bed liner for new Collections truck C21906 449.99
Fund
60 Enterprise UNITED OIL Oil for stock(25 qty) 787.55
Fund
60 Enterprise UNITED OIL Turbine Oil for Wells,WO#19044 356.60
Fund
60 Enterprise VERRASO VILLAGE#3, LLC Refund of Warranty Surety Deposit Verraso Village No.3 160.00
Fund
60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- May 2020 Premiums 2,996.75
Fund
60 Enterprise XEROX CORPORATION-PASADENA 8TB570607 b/w(268)&color(460) images 24.34
Fund
60 Enterprise XEROX CORPORATION-PASADENA 8TB576316 b/w(1,651 qty)&color(585 qty) images 37.46
Fund
Total 60 Enterprise 157,746.24
Fund
Report Total 462,612.66
Date:5/28/20 12:45:12 PM Meridian City Council Meeting Agenda June 2,2020— Page 243 of 263 Page:11
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 3.J.
Presenter:
Estimated Time for Presentation: 0
Title of Item -AP Invoices for Payment-05/29/20 -$158,045.36
ATTACHMENTS:
oa
I nvoices Cover Memo 5/29/2020
Meridian City Council Meeting Agenda June 2,2020— Page 244 of 263
City Of Meridian
Invoices Selected for Payment-Invoices for Payment- Eunice
Fund
Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund AFLAC May 2020 AFLAC payroll deductions 3,855.76
01 General Fund DISCOVERY BENEFITS Flex May 2020 22,651.54
01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues May 2020 7,260.03
01 General Fund NATIONWIDE RETIREMENT May 2020 Pre Tax Contributions 457 48,259.99
SOLUTIONS, INC
01 General Fund NATIONWIDE RETIREMENT May 2020 ROTH Contributions 12,972.94
SOLUTIONS, INC
01 General Fund UNITED WAY OF TREASURE VALLEY #17426 May 2020 Contributions 143.34
01 General Fund WSCFF EMPLOYEE BENEFIT TRUST May 2020 MERP Contributions 7,400.00
Total 01 General Fund 102,543.60
60 Enterprise AFLAC May 2020 AFLAC payroll deductions 595.24
Fund
60 Enterprise APEX INTEGRATED SECURITY 20-0126 Headworks Upgrd w/odor Ctrls Door Security 8,694.22
Fund SOLUTIONS to 4/30
60 Enterprise APEX INTEGRATED SECURITY 20-0126 Headworks Upgrd w/odor Ctrls Door Security 4,555.32
Fund SOLUTIONS to 5/22
60 Enterprise APEX INTEGRATED SECURITY 20-0238 WRRF Capacity Exp.Access Control FINAL 407.48
Fund SOLUTIONS
60 Enterprise APEX INTEGRATED SECURITY Card readers(10 city) 2,454.90
Fund SOLUTIONS
60 Enterprise BROWN &CALDWELL 18-0284 FY18; 19-0382 FY19 Funding for TO 10044.1- 21,989.82
Fund Headworks
60 Enterprise DISCOVERY BENEFITS Flex May 2020 8,318.42
Fund
60 Enterprise NATIONWIDE RETIREMENT May 2020 Pre Tax Contributions 457 5,753.42
Fund SOLUTIONS, INC
60 Enterprise NATIONWIDE RETIREMENT May 2020 ROTH Contributions 2,697.94
Fund SOLUTIONS, INC
60 Enterprise UNITED WAY OF TREASURE VALLEY #17426 May 2020 Contributions 35.00
Fund
Total 60 Enterprise 55,501.76
Fund
Report Total 158,045.36
Date:5/29/20 11:54:45 AM Page:1
Meridian City Council Meeting Agenda June 2,2020— Page 245 of 263
E IDIAN ---
IDAHO
CITY COUNCIL
REGULAR MEETING AGENDA
Meeting Notes:
City of Meridian
Purchasing Dept.
Memo
To: Chris Johnson, City Clerk,
From: Keith Watts, Procurement Manager
CC: Troy Thrall
Date: 5/28/2020
Re: May 2nd City Council Meeting Agenda Item
The Purchasing Department respectfully requests that the following item be placed on the
May 2nd City Council Consent Agenda for Council's consideration.
Approval of ACHD Bid Results for the ACHD Ten Mile Rd. Utility Improvements —
Ustick to McMillan project for the Not-To-Exceed amount of$518,303.75.
Recommended Council Action: Approval of Bid Results and authorize the
Procurement Manager to issue a Purchase Order for the full amount.
Thank you for your consideration.
• Page 1
Meridian City Council Meeting Agenda June 2,2020— Page 214 of 263
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
3490 - Water Construction Projects
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
96140 WATERLINE EXTENSIONS
886,681.96 0.00 886,681.96 100.00%
10369.b Franklin - Black Cat to 0.00 (972.50) 972.50 0.00%
Ten Mile Sewer and Water
Improvement
10575 ACHD, Linder Road, 4,091.71 0.00 4,091.71 100.00%
Franklin Road to Pine
Road, Water and Sew
10575.a ACHD Linder Road Franklin 0.00 4,091.71 (4,091.71) 0.00%
Road to RR Tracks - Design
& Const
10575.b ACHD Linder Rd to RR 0.00 79,999.98 (79,999.98) 0.00%
Tracks Utility Improvements
10581 Reflection Ridge PRV 0.00 10,734.45 (10,734.45) 0.00%
Equipment
10591 ACHD, Meridian Road, 259,709.04 1,706.04 258,003.00 99.34%
Cherry Lane to Ustick
Road, Water and S
10591.a ACHD Meridian Rd Utility 0.00 (0.01) 0.01 0.00%
Improve. Design Cherry
to Ustick
10591.b ACHD - Meridian Rd. 0.00 506,613.90 (506,613.90) 0.00%
Utility Improvements
Cherry to Ustick
10631 Water Main Extension, W 700,05O.94 11,105.52 688,945.42 98.41%
Victory Rd and S Ten Mile
Rd
10631.a Water Main Extension, W 0.00 21,570.05 (21,570.05) 0.00%
Victory Rd and S Ten Mile
Rd
10631.0 Water Main Ext. at Victory 0.00 633,176.89 (633,176.89) 0.00%
& Ten Mile - Construction
10763 ACHD Linder Road - Cayuse 47,723.47 0.00 47,723.47 100.00%
Creek to Chinden
10763.a ACHD, Linder Road - Cayuse 0.00 480.18 (480.18) 0.00%
Creek to Chinden Utility
Improvem
10763.b ACHD - Utility 0.00 47,243.29 (47,243.29) 0.00%
Improvements Cayuse Creek
to Chinden Construc
10764 ACHD Linder Road - Ustick 41,771.04 0.00 41,771.04 100.00%
to McMillan
10764.b ACHD - Utility 0.00 41,771.04 (41,771.04) 0.00%
Improvements Ustick to
McMillan Construction
10913 ACHD Ten Mile Ustick to 29,702.00 13,202.00 16,500.00 55.55%
McMillan Water Sewer
Improve
10913.D ACHD - Ten Mile Rd (Ustick 0.00 4,344.56 (4,344.56) 0.00%
to McMillan) Utility
Improvements
10914 ACHD Ten Mile McMillan to 6,835.50 0.00 6,835.50 100.00%
Chinden Water Sewer Improve
10914.a ACHD Ten Mile, McMillan to 0.00 6,835.50 (6,835.50) 0.00%
Chinden Utility
Improvements
Date: 5/28/20 02:00:02 PM Page: 1
Meridian City Council Meeting Agenda June 2,2020- Page 215 of 263
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
3490 - Water Construction Projects
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
10915 ACHD Eagle Rd Amity to 8,722.80 0.00 8,722.80 100.00%
Victory Water and Sewer
Improve
10915.a ACHD - Eagle Rd., Victory 0.00 8,722.80 (8,722.80) 0.00%
to Amity Utility Imprv. -
Design
10933 Franklin Road Interconnect 1,666.68 1,270.00 396.68 23.80%
with Suez
10972 ITD - Chinden Blvd, SH16 1,055.00 0.00 1,055.00 100.00%
to Linder
10974 ITD - Chinden Blvd, Locust 0.00 6,502.00 (6,502.00) 0.00%
Grove to Linder
10975 ACHD Ten Mile Road - 0.00 917.00 (917.00) 0.00%
Overland to Victory
10975.a ACHD Ten Mile Rd. Utility 0.00 30,312.00 (30,312.00) 0.00%
Imp. (Overland - Victory)
10976.a ACHD - Locust Grove - 0.00 5,000.00 (5,000.00) 0.00%
Overland to Victory
10987.a ACHD - Ten Mile & Amity 0.00 9,984.00 (9,984.00) 0.00%
Road Intersection - Design
11174 Water Main Extension - 0.00 24,473.58 (24,473.58) 0.00%
Warrick Sub Amity Rd
Offsite
Total Capital Outlay 1,988,010.14 1,469,083.98 518,926.16 26.10%
TOTAL EXPENDITURES 1,988,010.14 1,469,083.98 518,926.16 26.10%
Date: 5/28/20 02:00:02 PM Page: 2
Meridian City Council Meeting Agenda June 2,2020- Page 216 of 263
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
3590 - WW Construction Projects
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
Capital Outlay
93505 Sewer Line Extensions
270,000.00 0.00 270,000.00 100.00%
10575 ACHD, Linder Road, 145,000.00 0.00 145,000.00 100.00%
Franklin Road to Pine
Road, Water and Sew
10575.a ACHD Linder Road Franklin 0.00 3,268.99 (3,268.99) 0.00%
Road to RR Tracks - Design
& Const
10575.b ACHD Linder Rd to RR 0.00 114,761.62 (114,761.62) 0.00%
Tracks Utility Improvements
10591 ACHD, Meridian Road, 105,000.00 3,347.20 101,652.80 96.81%
Cherry Lane to Ustick
Road, Water and S
10591.b ACHD - Meridian Rd. 0.00 112,363.57 (112,363.57) 0.00%
Utility Improvements
Cherry to Ustick
10614 Black Cat Trunk Sewer - 0.00 (4,013.32) 4,013.32 0.00%
Phase 5
10671 Sewer Main Extension - 29,499.00 0.00 29,499.00 100.00%
Five Mile Trunk Relief
(Downtown)
10671.a E. Broadway Ave. Sewer 0.00 28,707.00 (28,707.00) 0.00%
Main Ext. - Design
10708 Water Main Replacement 4,750.00 0.00 4,750.00 100.00%
Pine Ave NW 1st to NW 3
10764 ACHD Linder Road - Ustick 104,731.00 0.00 104,731.00 100.00%
to McMillan
10764.a ACHD, Linder Road - Ustick 0.00 776.97 (776.97) 0.00%
to McMillan Utility
Improvements
10764.b ACHD - Utility 0.00 102,091.69 (102,091.69) 0.00%
Improvements Ustick to
McMillan Construction
10782 South Meridian Linder Rd 333,110.00 125.00 332,985.00 99.96%
Sewer Trunk
10782.a South Meridian Linder Rd 0.00 (908.40) 908.40 0.00%
Sewer Truck - Design
10782.b South Meridian Linder 0.00 325,686.42 (325,686.42) 0.00%
Trunk Extension
10782.c S Meridian Linder Sewer 0.00 6,727.50 (6,727.50) 0.00%
Trunk Bidding Construction
Phase
10913 ACHD Ten Mile Ustick to 275,000.00 0.00 275,000.00 100.00%
McMillan Water Sewer
Improve
10913.D ACHD - Ten Mile Rd (Ustick 0.00 5,411.44 (5,411.44) 0.00%
to McMillan) Utility
Improvements
10914 ACHD Ten Mile McMillan to 0.00 1,024.00 (1,024.00) 0.00%
Chinden Water Sewer Improve
10915 ACHD Eagle Rd Amity to 20,000.00 0.00 20,000.00 100.00%
Victory Water and Sewer
Improve
10915.a ACHD - Eagle Rd., Victory 0.00 10,970.00 (10,970.00) 0.00%
to Amity Utility Imprv. -
Design
Date: 5/28/20 02:13:04 PM Page: 1
Meridian City Council Meeting Agenda June 2,2020- Page 217 of 263
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith
3590 - WW Construction Projects
60 - Enterprise Fund
From 10/1/2019 Through 9/30/2020
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
10949 ITD - Eagle Rd to Locust 5,781.00 0.00 5,781.00 100.00%
Grove
10949.a ITD - Locust Grove at 0.00 5,781.00 (5,781.00) 0.00%
Chinden Sewer Extension
10972 ITD - Chinden Blvd, SH16 5,000.00 0.00 5,000.00 100.00%
to Linder
10976.a ACHD - Locust Grove - 0.00 44,597.00 (44,597.00) 0.00%
Overland to Victory
Total Capital Outlay 1,297,871.00 760,717.68 537,153.32 41.39%
TOTAL EXPENDITURES 1,297,871.00 760,717.68 537,153.32 41.39%
Date: 5/28/20 02:13:04 PM Page: 2
Meridian City Council Meeting Agenda June 2,2020- Page 218 of 263
Mayor Robert E. Simison
W I DIAN City Council regmbers
Bernt
Tre ernt
Joe Borton
Public Works I D A H C Luke Cavener
Brad Hoaglun
Department Jessica Perreault
Liz Strader
TO: Mayor Robert E. Simison
Members of the City Council
FROM: Troy Thrall
Staff Engineer II
DATE: April 20, 2020
SUBJECT: PURCHASE ORDER FOR$518,303.75 FOR UTILITY IMPROVEMENTS
IN CONJUNCTION WITH THE ACHD TEN MILE ROAD, USTICK RD
TO MCMILLAN RD PROJECT.
1. RECOMMENDED ACTION
A. Move to:
Approve a purchase order of$518,303.75 for utility improvements in
conjunction with the ACHD Ten Mile Road, Ustick Rd to McMillan Rd project
(ACHD Project 518001 / City of Meridian Project 10913) according to the
Interagency Agreement approved by Council and executed September 17, 2019.
B. Authorize the Procurements Manager to issue the purchase order for a not-to-
exceed amount of$518,303.75.
II. DEPARTMENT CONTACT PERSONS
Troy Thrall, Staff Engineer II 208-489-0348
Clint Dolsby, Assistant City Engineer 208-489-0341
Warren Stewart, City Engineer 208-489-0350
Dale Bolthouse, Director of Public Works 208-985-1257
III. DESCRIPTION
A. Backgroun
ACHD is widening Ten Mile Road between Ustick Road and McMillan Road to
five lanes with sidewalks and bike lanes. Per the attached Interagency
Agreement, ACHD has included City water and sewer improvements as part of
their project. Also per the Agreement, ACHD has provided a bid abstract for
Meridian City Council MAtiniro$n�a June 2,2020— Page 219 of 263
the City's portion of work. With a completed bid abstract, the City must now
allocate funds with a Purchase Order.
B. Proposed Project
This project includes the construction of water, reuse and sewer improvements.
The water and reuse improvements will include removing the existing water
main from the bridge over Five Mile Creek and installing it under the creek,
adjusting water mains and reuse mains as they conflict with irrigation lines,
adjusting fire hydrant locations, and adjusting water and reuse valve boxes. The
sewer improvements include extending sewer service stubs to the new right-of-
way line, and adjusting manholes to grade.
IV. IMPACT
A. Strategic Impact:
This project aligns with the Public Works objective of being opportunistic in
planning for growth and infrastructure needs. The construction impacts on the
residents are being minimized by partnering with ACHD.
B. Fiscal Impact:
The costs of the City of Meridian infrastructure improvements are
$518,303.75and is funded from two different accounts as shown below.
Project Costs:
----------------------------------------------------------------------------------------------------------
Fiscal Year 2020
---------------------------------------------------------------------------------------------------------
Construction Cost $472,996.60
---------------------------------------------------------------------------------
ACHD Cost Share $21,657.32
---------------------------------------------------------------------------------------------------------
ACHD Overhead Costs $23,649.83
------------------------------------
--------------------------------------------------------------------------------------------------------
Total $518,303.75
-----------------------------------------------------------------------I------------------ 3.75
Available Project Funding_
r i
Fiscal Year 2020 Account Code/Codes
Water Main Extensions 60-3490-96140 $301,338.61
------ --------------------------- ------------------------------------ ---------------
Sewer Main Extensions 60-3590-93505 $216,965.14
---------------------------------- ------------------------------------ ---------------------------------
: Total Funding____________ L $518,303.75
---------------------------------- ---
-------------------------------------------------------------------------------------------------
V. TIME CONSTRAINTS
ACHD will start billing for construction on this project in June 2020. City approval
of this agreement is required for ACHD to install water and sewer improvements as
part of their project.
Meridian City Council Mpft)�N24pyrpa June 2,2020— Page 220 of 263
VI. LIST OF ATTACHMENTS
A. ACHD Sewer and Water Bid Results from Central Paving Company, Inc.
B. Interagency Agreement
Approved for Council Agenda:
Meridian City Council Mpjj)ff31gjr31a June 2,2020— Page 221 of 263
City of Meridian
Utility Improvements
Ten Mile Road
Ustick Road to McMillan Road
ACHD Project No.518001
City Project No.10913
Central Paving Bid Results Water Sewer
Item No. Item Description Estimated Unit Unit Item Item Item
Quantity Price Total Total Total
205.4.1.B.1. DEWATERING 1 LS $38,600.00 $38,600.00 $0.00 $38,600.00
303.4.1.B.3. POTHOLE REUSE MAIN AND INSTALL MARKER BALL(PROVIDED BY CITY) 6 EA $788.00 $4,728.00 $0.00 $4,728.00
306.4.1.13.1. IMPORTED TRENCH BACKFILL,TYPE A(PRE-APPROVAL REQUIRED) 300 TON $34.60 $10,380.00 $0.00 $10,380.00
307.4.1.G.1. TYPE P SURFACE RESTORATION-TEMPORARY 341 SY $28.10 $9,582.10 $1,437.32 $8,144.79
310.4.1.A.1.a. 20"O,3/8"THICK STEEL CASING PIPE 75 LF $191.00 $14,325.00 $14,325.00 $0.00
310.4.1.A.1.b. 24"0,3/8"THICK STEEL CASING PIPE 219 LF $324.00 $70,956.00 $0.00 $70,956.00
310.4.1.A.1.c. 2"(IPS)HDPE,PE 3408/4710,DR11,WATER SERVICE PIPE SLEEVE 43 LF $23.80 $1,023.40 $1,023.40 $0.00
310.4.1.A.1.d. 6"PVC,AWWA C900,DR25,WATER CLASS SEWER SERVICE PIPE SLEEVE 25 LF $28.10 $702.50 $0.00 $702.50
310.4.1.A.1.e. 8"PVC,AWWA C900,DR25,WATER CLASS SEWER SERVICE PIPE SLEEVE 68 LF $29.50 $2,006.00 $0.00 $2,006.00
310.4.1.A.1.f. 16"PVC,AWWA C905,DR25,WATER PIPE SLEEVE 24 LF $86.40 $2,073.60 $2,073.60 $0.00
401.4.1.A.1.a. 6"PVC,AWWA C900,DR 18,WATER MAIN 126 LF $133.00 $16,758.00 $16,758.00 $0.00
401.4.1.A.1.b. 8"PVC,AWWA C900,DR 18,WATER MAIN 38 LF $148.00 $5,624.00 $5,624.00 $0.00
401.4.1.A.1.c. 12"PVC,AWWA C900,DR 18,WATER MAIN 228 LF $176.00 $40,128.00 $40,128.00 $0.00
402.4.1.A.1.a. 6"GATE VALVE 3 EA $1,800.00 $5,400.00 $5,400.00 $0.00
402.4.1.A.1.b. 12"GATE VALVE 1 EA $3,500.00 $3,500.00 $3,500.00 $0.00
403.4.1.A.1. FIRE HYDRANT ASSEMBLY 2 EA $4,500.00 $9,000.00 $9,000.00 $0.00
404.4.1.A.1. 1"0 STANDARD WATER SERVICE CONNECTION 6 EA $4,700.00 $28,200.00 $28,200.00 $0.00
404.4.1.B.1. LEAK DETECTION STATION PER MERIDIAN SD-W14 1 EA $3,100.00 $3,100.00 $3,100.00 $0.00
503.4.1.A.3. 4"SEWER SERVICE CLEANOUT 1 EA $1,600.00 $1,600.00 $0.00 $1,600.00
504.4.1.A.1.a. 4"PVC,ASTM D3034,SEWER SERVICE PIPE 60 LF $110.00 $6,600.00 $6,600.00 $0.00
504.4.1.A.1.b. 4"PVC,AWWA C900,DR18,WATER CLASS SEWER SERVICE PIPE 122 LF $122.00 $14,884.00 $14,884.00 $0.00
504.4.1.A.1.c. 6"PVC,ASTM D3034,SEWER SERVICE PIPE 94 LF $118.00 $11,092.00 $11,092.00 $0.00
504.4.1.D.1.a. 4"SEWER SERVICE CONNECTION TO MAIN 2 EA $2,200.00 $4,400.00 $4,400.00 $0.00
504.4.1.D.1.b. 6"SEWER SERVICE CONNECTION TO MAIN 2 EA $2,400.00 $4,800.00 $4,800.00 $0.00
507.4.1.K.1. SEWAGE FLOW CONTROL 1 LS $41,700.00 $41,700.00 $41,700.00 $0.00
1202.4.1.A.1. 14"REUSE GATE VALVE 1 EA $11,300.00 $11,300.00 $0.00 $11,300.00
2030.4.1.C.1. ADJUST EXISTING VALVE BOX TO GRADE 24 EA $756.00 $18,144.00 $0.00 $18,144.00
2030.4.1.D.1. ADJUST EXISTING SEWER MAIN DIVERSION STRUCTURE TO GRADE 1 EA $2,200.00 $2,200.00 $0.00 $2,200.00
2030.4.1.E.1. RELOCATE MERIDIAN FIBER OPTIC JUNCTION BOX 2 EA $419.00 $838.00 $0.00 $838.00
SP-M04002 HOT TAP EXISTING WATER MAIN 3 EA $4,600.00 $13,800.00 $13,800.00 $0.00
SP-M04003 RELOCATE EXISTING FIRE HYDRANT 1 EA $3,200.00 $3,200.00 $3,200.00 $0.00
SP-MO4004 2"BLOW-OFF ASSEMBLY PER MERIDIAN SD-W12 1 EA $3,100.00 $3,100.00 $3,100.00 $0.00
SP-M04007.a ABANDON EXISTING FIRE HYDRANT 2 EA $1,300.00 $2,600.00 $2,600.00 $0.00
SP-M04007.15 ABANDON EXISTING WATER MAIN FLUSH LINE 1 EA $2,400.00 $2,400.00 $2,400.00 $0.00
SP-M04007.c ABANDON EXISTING WATER MAIN 2 EA $2,700.00 $5,400.00 $5,400.00 $0.00
SP-MO409 RELOCATE EXISTING WATER METER 1 EA $4200.00 $2,200.00 $2,200.00 $0.00
SP-M04015.a ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING 5 EA $4,300.00 $21,500.00 $21,500.00 $0.00
SP-M04015.15 ADJUST EXISTING REUSE MAIN AT NEW PIPE CROSSING 4 EA $7,100.00 $28,400.00 $0.00 $28,400.00
SP-MO4021 ADJUST EXISTING WATER METER TO GRADE 2 EA $1,000.00 $2,000.00 $2,000.00 $0.00
SP-MO4022 1"WATER SERVICE LINE 80 LF $59.40 $4,752.00 $4,752.00 $0.00
Subtotal $472,996.60 $274,997.32 $197,999.29
overhead $23,649.83 $13,749.87 $9,899.96
cost share $21,657.32 $12,591.43 $9,065.89
Total $518,303.75 $301,338.61 $216,965.14
cost share estimate 5/15/2020
Meridian City Council Meeting Agenda June 2,2020- Page 222 of 263
INTERAGENCY AGREEMENT FOR:
ROADWAY CONSTRUCTION/WATER AND SEWER CONSTRUCTION
TEN MILE ROAD, USTICK ROAD TO MCMILLAN ROAD
ACHD PROJECT NO. 518001
THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTIONANATER AND
SEWER CONSTRUCTION ("Agreement") is made and entered into this . - day of
, 2019, by and between the ADA COUNTY HIGHWAY DISTRICT, a
highway district organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and
the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of
Idaho ("MERIDIAN" or "City"), regarding ACHD Project no. 518001.
RECITALS
WHEREAS, ACHD is a single county-wide highway district, a public entity, organized
and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented,
with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public
rights-of-way in Ada County;
WHEREAS, City is a municipal corporation organized and operating pursuant to
Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police
power to regulate and control municipal activities within the City;
WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may
contract with any one or more other public agencies to perform any governmental service,
activity or undertaking which each public agency entering into the contract is authorized by
law to perform, provided that such contract is authorized by the governing body of each party
and that such contract shall set forth fully the purposes, powers, rights, objectives and
responsibilities of the contracting parties;
WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to
incorporate into the DISTRICT'S road construction project known as TEN MILE ROAD,
USTICK ROAD TO MCMILLAN ROAD ("Project" or "Project Boundaries"), certain
modifications or improvements to City owned facilities, including but not limited to relocations,
service line extensions and minor modifications to existing systems (collectively, "City Water
and Sewer Improvements") as detailed in Project no. 518001, to be constructed pursuant to a
separately-executed agreement between DISTRICT and the selected Contractor
("CONTRACT"); and
WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including
the City Water and Sewer Improvements in the Project plans, subject to the terms, conditions
and obligations set forth in this Agreement and so long as DISTRICT receives assurances by
the City that it will fully reimburse DISTRICT for all actual costs including, without limitation,
any indirect costs and expenses that DISTRICT incurs as a result of the additional work
attributable to the modification or installation of the City Water and Sewer Improvements
within the Project Boundaries;
4
Page 1 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 223 of 263
NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and
agreements herein contained, the parties hereto agree as follows:
1. DISTRICT SHALL:
a. Be the party responsible for soliciting, receiving and opening of bids and for
executing and administering the construction CONTRACT for the roadway
reconstruction and City Water and Sewer Improvements referenced herein, which
CONTRACT shall include, inter alia, a provision that all work required for the City
Water and Sewer Improvements shall be performed in conformance with the most
current edition of the Idaho Standards for Public Works Construction (ISPWC) and
the most current City of MERIDIAN Supplemental Specifications to the ISPWC.
b. Provide MERIDIAN with a complete set of combined bid documents for the roadway
reconstruction, and for the City Water and Sewer Improvements.
c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S
written concurrence with DISTRICT'S recommendation for award of the CONTRACT
prior to making such award. MERIDIAN'S concurrence shall specifically
acknowledge that the City Water and Sewer Improvements are and shall be subject
to the terms and conditions of this Agreement. If MERIDIAN does not concur,
DISTRICT shall remove the City Water and Sewer Improvements from the Project.
MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs
suffered by DISTRICT attributable to the removal of the City Water and Sewer
Improvements from the Project.
d. Include in the CONTRACT a term providing that MERIDIAN will have the right to
work directly with the Contractor to resolve any claims relating in any way to the City
Water and Sewer Improvements and that any such claims will be reviewed, approved
or denied by MERIDIAN.
e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of
the CONTRACT or work pursuant thereto that does or may impact the City Water
and Sewer Improvements.
f. Make monthly progress payments and the final CONTRACT payment to the
Contractor in conformance with the terms of the construction CONTRACT.
g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City
Water and Sewer Improvements if applicable and Contractor progress payment
estimate, and the final CONTRACT payment estimate, as such estimates are
approved by DISTRICT after obtaining MERIDIAN's concurrence regarding
MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's
share of the construction CONTRACT costs earned by and to be paid to the
Contractor.
h. As applicable, provide for the reference and replacement of all pre-existing survey
monuments within the Project.
Page 2 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 224 of 263
i. Provide the field survey and grade control necessary for construction of the roadway.
Centerline or offsets and stationing shall be established prior to the City staking any
sanitary sewer or potable water service lines, water valve boxes, manhole locations,
and other City facilities.
j. At the conclusion of the Project, submit to MERIDIAN written documentation of
expenditures with an invoice for payment of all costs and expenses the DISTRICT
incurs, in addition to those provided under paragraph 1.g. above, as a result of the
additional work attributed to the City Water and Sewer Improvements within the
Project Boundaries, including but not limited to, costs or changed conditions, plan
errors and omissions, and delays attributable to design and/or installation of the City
Water and Sewer Improvements.
2. MERIDIAN SHALL;
a. Provide the inspection, field survey and grade control required for the installation of
all City Water and Sewer Improvements incorporated into the Project and installed
and adjusted under the CONTRACT and provide copies of appropriate tests and
construction diaries to the District Project Representative as designated by
DISTRICT.
b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid
quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the
DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same)
for the City Water and Sewer Improvements to be incorporated into the Project and
included in the bid documents for the CONTRACT (all work required for the City
Water and Sewer Improvements to be performed in accordance with the most current
edition of the Idaho Standards for Public Works Construction (ISPWC), the City's
Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard
Specifications).
c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice
referenced in paragraph 1.e., 1.f. or 1.g., all funds for which MERIDIAN is responsible
pursuant to the approved progress payment estimate and the final CONTRACT
payment estimate.
d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice
referenced in paragraph 1 J., all funds for which MERIDIAN is responsible pursuant to
this Agreement.
e. Reimburse DISTRICT the construction costs attributable to the quantities of items
that would have been required for MERIDIAN to patch and/or repave trenches in the
roadway if the work was done outside of the ACHD Project. Costs will be calculated
from the unit prices of the awarded bid. Design costs for the ACHD Project completed
by MERIDIAN will be deducted from the reimbursement to DISTRICT. Exact items,
quantities and design costs will be agreed to by both parties.
f. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs
attributable to the City Water and Sewer Improvements as payment toward the
Page 3 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 225 of 263
additional costs incurred by DISTRICT, including overhead and benefits, and project
administration costs which include but are not limited to: public advertisement of the
Project, supplying bid plans, supplying construction plans, preparing and holding the
preconstruction meeting, generating monthly pay estimates and paying the
Contractor, preparing change orders, general construction project oversight and
maintaining construction project files.
g. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly
meetings on a prorated basis. The prorated basis for the above items will be
calculated using the percentage of MERIDIAN's project costs as they relate to the
total project construction costs.
h. Provide (at City's sole costs) trench compaction testing for the City Water and Sewer
Improvements from one-foot (V) above the pipe zone to sub-grade of the roadway
section; trench compaction testing shall be provided at the minimum frequency rate
of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three
(3) transverse trenches; provide all re-testing required in any area that does not meet
CONTRACT requirements; and provide copies of tests for the area along the
alignment of the pipeline to the designated DISTRICT representative.
i. Be liable for the cost of repairing any trench failure attributable to the City Water and
Sewer Improvements within the Project Boundaries, and be liable for and indemnify,
defend and hold DISTRICT harmless for any and all costs, claims and damages
resulting from any such trench failure. MERIDIAN's liability and duty to indemnify,
defend, and hold harmless is subject to the limitations of Idaho law, including Article
VIII, Section 3, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort
Claims Act).
j. Reimburse DISTRICT for any additional costs to DISTRICT over and above costs
specifically enumerated herein, where such costs are attributable to the installations,
adjustments, relocations and abandonments of the City Water and Sewer
Improvements or to the removal of any or all items from the CONTRACT that are
associated with the installation of the City Water and Sewer Improvements.
k. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from
expenses and against suits, actions, claims or losses of every kind, nature and
description, including costs, expenses and attorney fees caused by or arising out of
any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or
contractors while acting within the course and scope of their employment, which arise
from or which are in any way connected to the City Water and Sewer Improvements.
Such indemnification hereunder by MERIDIAN shall in no event cause the liability of
MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses
of attorney fees attributable to such negligent act, and shall not apply to loss,
damages, expenses or attorney fees attributable to the negligence of DISTRICT.
This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho
law, including Article VIII, Section 3, Idaho Constitution and Idaho Code Title 6,
Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the
agreement.
Page 4 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 226 of 263
I. Work directly with the Contractor to resolve any claims relating in any way to the City
Water and Sewer Improvements; any and all such claims will be reviewed, approved
or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend,
regardless of outcome, DISTRICT from expenses and against suits, actions, claims
or losses of every kind, nature and description, including costs, expenses and
attorney fees caused by or arising out of any and all such claims regardless of the
outcome of the City's efforts to resolve said claims with the Contractor. MERIDIAN's
liability and duty to indemnify, defend, and hold harmless is subject to the limitations
of Idaho law, including Article Vlll, Section 3, Idaho Constitution and Idaho Code Title
6, Chapter 9 (the Idaho Tort Claims Act).
3. THE PARTIES HERETO FURTHER AGREE THAT:
a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and
objectives of each of the parties are as set forth in the Recitals above. Each of the
Recitals above is incorporated into the body of this Agreement.
b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of
the Project shall be based on the actual quantities of work acceptably performed
and/or installed, as determined from field measurements made by MERIDIAN, and
paid for pursuant to the unit, and or lump sum prices, established in the CONTRACT.
c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change
order work involving the installations, adjustments, relocations and abandonments of
City water or sewer facilities.
d. Prior to commencement of work by the Contractor, the parties will, together with the
Contractor, inspect within the entire Project Boundaries for the purpose of reviewing
the Project to locate any unstable areas and to resolve any items of concern or
misunderstanding.
e. This Agreement may not be enlarged, modified, amended or altered except in writing
signed by both of the parties hereto.
f. All signatories to this Agreement represent and warrant that they have the power to
execute this Agreement and to bind the agency they represent to the terms of this
Agreement.
g. Should either party to this Agreement be required to commence legal action against
the other to enforce the terms and conditions of this Agreement, the prevailing party
shall be entitled to reasonable attorney's fees and costs incurred in said action.
h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement
of this Agreement shall be instituted only in the courts of the State of Idaho, County
of Ada.
i. This Agreement shall be binding upon and inure to the benefit of the personal
representatives, heirs and assigns of the respective parties hereto.
Page 5 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 227 of 263
j. Nothing in this Agreement shall be construed to be an indebtedness or liability in
violation of Article Vlll, Section 3 of the Idaho Constitution.
k. The validity, meaning and effect of this Agreement shall be determined in accordance
with the laws of the State of Idaho.
I. This Agreement and the exhibits hereto constitute the full and entire understanding
and agreement between the parties with regard to the transaction contemplated
herein, and no party shall be liable or bound to the other in any manner by any
representations, warranties, covenants or agreements except as specifically set forth
herein.
m. The promises, covenants, conditions and agreements herein contained shall be
binding on each of the parties hereto and on all parties and all persons claiming
under them or any of them; and the rights and obligations hereof shall inure to the
benefit of each of the parties hereto and their respective successors and assigns.
n. If any part of this Agreement is held to be illegal or unenforceable by a court of
competent jurisdiction, the remainder of this Agreement shall be given effect to the
fullest extent reasonably possible.
o. The failure of a party to insist on the strict performance of any provision of this
Agreement or to exercise any right or remedy upon a breach hereof shall not
constitute a waiver of any provision of this Agreement or limit such party's right to
enforce any provision or exercise any right. No acknowledgments required
hereunder, and no modification or waiver of any provision of this Agreement or
consent to departure therefrom, shall be effective unless in writing and signed by
DISTRICT and MERIDIAN.
p. The headings used in this Agreement are used for convenience only and are not to
be considered in construing or interpreting this Agreement.
q. This Agreement may be executed in two or more counterparts, each of which shall be
deemed an original, but both of which together shall constitute one and the same.
r. The parties hereto agree that nothing herein contained shall be construed to create a
joint venture, partnership or other similar relationship which might subject any party to
liability for the debts and/or obligations of the others, except as otherwise expressly
agreed in this Agreement.
s. This Agreement is not intended to create, nor shall it in any way be interpreted or
construed to create, any third-party beneficiary rights in any person not a party
hereto.
t. All parties have been represented by legal counsel, and no party shall be deemed to
be the drafter of this Agreement for purposes of interpreting an ambiguity against the
drafter.
Page 6of8
Meridian City Council Meeting Agenda June 2,2020— Page 228 of 263
u. Time shall be of the essence for all events and obligations to be performed under this
Agreement. Without limiting the foregoing, in the event that MERIDIAN does not
timely comply with any of its obligations hereunder, DISTRICT shall have no
obligation whatsoever to incorporate, facilitate, and/or complete the City Water and
Sewer Improvements, regardless of whether prior approval has been given by
DISTRICT to MERIDIAN.
IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day
and year herein first written.
ATTEST: ADA COUNTY HIGHWAY DISTRICT
By
I ���G''� becca Arnold
Director President, Board of Commissioners
ATTEST: as AUG& CITY OF MERIDIAN
LC>
OA'
�+[7h cif W
(4�? L E ..IDIAN
By: No }
Chr Johns Tammy de Weerd
�Rolrhe 7RE `y���
Ci Clerk Mayor
Page 7 of S
Meridian City Council Meeting Agenda June 2,2020— Page 229 of 263
STATE OF IDAHO )
ss.
COUNTY OF ADA )
On this }'` day of _ emI?e,� , 2019, before me, the
undersigned, personally appeared REBECCA ARNOLD and President of
the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY
DISTRICT, a body politic and corporate, known to me to be the persons whos names are
subscribed to the within instrument, and acknowledged to me that they executed t e same for
and on behalf of said body. UL Di(-)
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above.Wrjtot;.••
•' SP AR
• 11
cO`° %p = Notary Public for daho
U �.r Residing at ' ?.?! , Idaho
'•• '��p•A :OQ•••
'••,,`s?q �� �•..•' My commission expires:
••••.•........•.• August 13,2026
STATE OF IDAHO )
ss.
COUNTY OF ADA )
On this � day of 2019, before me, the
undersigned, personally appeared TAMMY EYE WEERD and CHRIS JOHNSON, Mayor and
City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the
persons whose names are subscribed to the within instrument, and acknowledged to me that
they executed the same for and on behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the
day and year first above written.
_ -
CHARLENE WAY ` J
COMMISSION#67390 -- -
NOTARY PUBLIC
STATE OF IDAHO Notary Public fQr Idaho
MY COMMISSION EXPIRES 3/28RZ Residing at , Idaho
My commission expires:
Page 8 of 8
Meridian City Council Meeting Agenda June 2,2020— Page 230 of 263
C-/WE IDIAN-- ITEM SHEET
Ommr
Council Agenda Item - 5.A.
Presenter: Warren Stewart
Estimated Time for Presentation: 5 Minutes
Title of Item - Public Works: Budget Amendment in the Amount of$196,185 for Streetlight
Installation for the Chinden WinCo Project
Request is to fund the street lighting on Chinden Boulevard in conjunction with the new WinCo/
Linder Village project.
ATTACHMENTS:
Descriptio T U loa
FY2020 Budget Amendment Fully Signed_Street Budget Amendment 5/27/2020
Li ht Winco Chinden - 5-27-20
Meridian City Council Meeting Agenda June 2,2020— Page 246 of 263
5/21/2020 12:21 PM City of Meridian FY2020 Budget Amendment Form
Personnel Costs Full Time Equivalent(FTE):
Fund# Dept.# G/L# Proj.# G/L#Description Total C��
E IDIAN
01 1860 41200 0 Wages _
01 1860 41206 0 PT/Seasonal Wages
01 1860 41210 0 Overtime Please only complete the fields highlighted
01 1860 41304 0 Uniform Allowance
01 1860 42021 0 FICA $ Amendment Details
01 1860 42022 0 PERSI $ Title: Streetlight Installation for the Chinden WinCo
01 1860 42023 0 Worker's Comp $ Department Name: Public Works
01 1860 42025 1 0 1 Employee Insurance $ Presenting Department Name: Public Works
Total Personnel Costs $ Department#: 1860
Operating Expenditures Primary Funding Source: 1
Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#:
01 1860 54000 0 Equipment&Supplies $ 196,185 $ 196,185 Project#:
01 1860 0 $ -
01 1860 0 $ Is this for an Emergency? ❑ Yes (] No
01 1860 0 $ New Level of Service? 0 Yes ❑ No
01 1860 0 $
01 1860 0 $ Clerks Office Stamp
01 1860 0 $
01 1860 0 $
01 1860 0 $
01 1860 0 $
01 1860 0 $
01 1860 0 $
01 1860 0 $ - Date of Council Approval 6-2-2020
Total Operating Expenditures $ 196,185 $ $ 196,185
Capital Outlay
Fund# Dept.# G/L# Proj.# G/L#Description Total Ackno d emen Date
01 1860 0 �
01 1860 0 ZW 01 1860 0 Department Director
01 1860 0 01 1860 0 5/26/20 5/26/20
01 1860 0 Chief Financial Officer
Total Capital Outlay $ -
Revenue/Donations
Fund# Dept.# G/L# Proj.# G/L#Description Total nil Liaison
01 1860 0 5/27/20
01 1860 0 Mayor
Total Revenue/Donations $ -
Total Amendment Request $ 196,185
Meridian City Council Meeting Agenda June 2,2020— Page 247 of 263
City of Meridian FY2020 Budget ArnanB6s@ps\BusOps\BudgetRates\Budget Prep Rec_10 years\Budget'20\Amendments\Winco-Chinden Streetlights\FY 20 Budget Amendment Chinden-WinCo Streetlights-5-14-20-CM_WS
6/21/2020 12:21 PM City of Meridian FY2020 Budget Amendment Form
Total Amendment Cost-Lifetime
PriorYear(s) ,' Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2020 2021 2022 2023 2024 Title: Streetlight Installation for the Chinden WinCo
Personnel -- $ - - $ - $ $ - $ - instructions for Submitting Budget Anrondmeom
Operating $ 196,185 $ - $ $ $ - > Departmentwdn send Amendment with Directors signature to Finance(Budget Analyst)for—eiw
Capital $ - > Depattment will add Amendment to Council Agenda usmg Agenda Manager Software
Total $ - $ 196,185 $ $ $ $ > Fiance will send Amendment to Coundi Uaison for signature
> Council Uawn will send signed Amendment to Finance
Total Estimated Project Cost: $ 196,185 > Finance(Budget Analyst)wnl send apprmed Amendment to the Mayor for acknowledgement/approval
Evaluation Questions � Mayor will send Amendment to the Ciry ClerWs office
> After Council approval the City Clerk will forward to Finance(Budget Analyst}
Please answer all Evaluation Questions using the financial data referenced above.
1. Describe what is being requested?
A budget amendment is being requested to fund the continuous street lighting on Chinden Boulevard in conjunction with the new WinCo/Linder Village project. This is
similar to the streetlight project approved by Council for the new Costco on Chinden.
Project total is$245,224. FY20 budget made available to put toward this project is$49,039 making the total request for this amendment$196,185.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
At budget time,it was believed that continuous street lighting on Chinden would be funded by the State's STAR's program. Recently,ITD made the determination that the lights
would not be funded by the STAR's program.Therefore,the project must be funded by the City if it's to be completed.As Chinden is a source of many accidents,fundingthis
project is important to vehicle and pedestrian safety.
3. What is the explanation for not submitting this budget request during the next fiscal year budget cycle?
Chinden Road widening construction has started,and it will be more cost-effective to have the streetlights installed in collaboration with the road widening project due to
savings in site restoration and traffic control.
4
4.
Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources ofanticipated additional revenue that will result from approval ofthis request.
Funding will be from the General Fund. City source of funds for this effort include both current and future development fees along with adjustments to Street Light projects in
FY20 and the CFP from FY21-24.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/Citystrategic plan?
Yes.City Strategic Plan Goal 4-Safe,Healthy,and Secure
6. Does this request require resources to be provided by other departments? Ifyes,please describe the necessary resources to be provided by other departments.
Legal for reimbursement agreements and Purchasing for any necessary contracts/P.O.'s.
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No
8.Is the amendment going to result in the disposal of an asset? Yes or No No--.
9.Any additional comments?
!— Total Amendment Request $ 196,185�
Every effort should be made to avoid reopening the budgetfor an amendment.Departments will need to provide backup and appear before the City.Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget.Changes to the original balanced budget may cause o funding shortfall.
Meridian City Council Meeting Agenda June 2,2020— Page 248 of 263
City of Meridian FY2020 Budget Ar6 BBsops\BusOps\BudgetRates\Budget Prep Rec 10 years\Budget'20\Amendments\Wino-Chinden Streetlights\FY 20 Budget Amendment Chinden-WinCo Streetlights-5-14-20-CM_WS
Mayor Robert Simison
E IDIAN City Council Members
Joe Borton
Treg Bernt
Public Works !rJ A H a Luke Cavener
Liz Strader
Department Jessica Perreault
Brad Hoaglun
TO: Mayor Robert Simison
Members of the City Council
FROM: Al Christy, Transportation and Utility Coordinator
DATE: 5/1/20
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$196,185 FOR STREET
LIGHT INSTALLATION FOR THE CHINDEN WINCO PROJECT.
REQUESTED COUNCIL DATE: 6/2/20
I. RECOMMENDED ACTION
A. Move to:
1. Approve the Chinden WinCo Project Street Light Budget Amendment for
$196,185.
2. Authorize the Mayor to sign the amendment.
II. DEPARTMENT CONTACT PERSONS
Al Christy, Transportation and Utility Coordinator (208)489-0352
Warren Stewart, City Engineer (208)489-0350
Dale Bolthouse, Director of Public Works (208) 985-1257
i
III. DESCRIPTION
A. Background
Over the last year,the Public Works Department has worked with various parties
on the WinCo Chinden Blvd. widening project. The initial project plan
development included continuous lighting along Chinden Blvd., and was to be
funded by a STAR's agreement with WinCo. Recently, ITD made the j
determination that continuous roadway lighting would not be funded by the
STAR's agreement. This determination has left the City to fund and install the
balance of the lighting not included in the development agreement.
Meridian City Council Meeting Agenda June 2,2020— Page 249 of 263
Page I of 4
Installing the streetlights during the roadway construction will be more cost
effective than installing them after the roadway work is complete. The Public
Works Department has coordinated with WinCo to include streetlight installation
in the project. This amendment will fund twenty-nine (29) additional streetlights
and will provide continuous street lighting east of Linder Road (see attached
exhibit). Work on the lights will commence as soon as the budget is approved.
This request is similar to the FY20 Chinden Costco Street Lighting amendment
approved by Council in November.
B. Reason for Amendment
This request is for an additional 29 streetlights to be installed on Chinden
Boulevard. Continuous lighting on Chinden that is uniform in appearance and
installed at the same time will provide the highest level of safety for pedestrians
and vehicles. This is especially important as Chinden Boulevard has historically
had more serious accidents compared to other roads in Meridian. The main
standards for streetlights in the U.S., the AASHTO Roadway Lighting Design
Guide and AASHTO Policy on Geometric Design of Highways and Streets, state
that continuous lighting generally provides a 30% reduction in nighttime
accidents. These standards are enforced by the City of Meridian as shown in
Section 6-2 of the Meridian City Design Standards. Also — Section 6-3 of the
Standards states that streetlights are required for all development including road
widening.
Payment on the project will be made once streetlights are installed and have passed
inspection.
IV. IMPACT
A. Fiscal Impact:
Funding for this effort includes both current and future development fees along
with adjustments to projects in FY20 and the FY21-24 CFP as outlined in the
table below.
Chinden Winco Street Light Funding Scenario
Offsetting Funds Notes
Current Development Funds $ 16,930.00
Future Anticipated Development Funds $ 59,255.00
CFP Adjusted FY21—24
Street Lights—Supplemental Projects $ 20,000.00 Lowered FY21-24
$5000 per year
Street Light Fixture Upgrade to LED Projects $ 100,000.00 Lowered FY21-24
$25,000 per year
Total Identified Offsetting funds $ 196,185.00
FY20 Approved Budget Available $ 49,039.00
Project Total $ 245,224.00
Meridian City Council Meeting Agenda June 2,2020— Page 250 of 263
Page 2 of 4
B. Strategic Im-pact:
This program meets our mission requirements to identify and prioritize work to
anticipate,plan and provide public services that support the needs of our growing
community.
C. Service/Delivery Impact:
The increase in funding will allow the City to provide the highest level of service
for pedestrian and vehicular safety on Chinden Boulevard.
V. TIME CONSTRAINTS
Time is of the essence. The City does not want to delay the project and there is a lead-
time to procure the additional materials.
Approved for Council Agenda: S/z 6/zo
Meridian City Council Meetin Agenda June 2,2020— Page 251 of 263
Page of 4
&a mo |
� .---.oil
�|
kn |
�;a _■
.— ■
lag
Black Cat
_*
? ....
CF \
,-
- f§(E ■
~ R!£# ■
r Mile
\i& a�
ff :
■ �
• ■ -%
■
Linder ' •
— £ �
J
( � �
9 7Rgf �
--—Meridian
Af E
{r 0
�t k =r
a
CD
Co
O
c_
ce CD
— — --Locust
�
Fr =j 3
11if : 0 Omni
o
--| [ ' $}■ { ' � � 2
Meridian City Council Meet w Agenda June 2.2020 ®
�E IDIAN^ ITEM SHEET
IDAHO
Council Agenda Item - 5.B.
Presenter: Dave Miles
Estimated Time for Presentation: 10
Title of Item - Mayor's Office: 2020 Citizen Survey
ATTACHMENTS:
Memo to Council Cover Memo 5/28/2020
2020 Citizen Survey Draft Exhibit 5/28/2020
Meridian City Council Meeting Agenda June 2,2020— Page 253 of 263
Aff
Mayor Robert E. Simison
City Council Members:
Treg Bernt Brad Hoaglun
I DIAN Joe Borton Jessica Perreault
lLYLuke Cavener Liz Strader
MEMORANDUM
TO: Mayor & City Councilmembers
FROM: Dave Miles, Chief of Staff C
DATE: May 28, 2020
SUBJECT: 2020 Citizen Survey—Working Draft
Since 2014, Meridian has issued a citizen survey every three years. The intent of the survey
is to help the City understand the community's use and satisfaction of various services that
are offered in Meridian. Some of these services are provided directly by the City, such as
police, fire, parks, water, etc. Others are provided by partner agencies or providers (ACHD,
Schools, etc.).
We plan to issue the attached draft survey instrument over the next three months, and have
contracted with ETC Institute, who will administer a statistically valid survey process as in
past years. ETC Institute has reviewed the survey for content and of the 34 questions, 31 are
substantially the same (if not identical). New questions added consist of#10, #11, #20A.
Keeping questions consistent with past surveys allows the City to track and trend information
over time so that the City can have consistent data related to the services offered in Meridian.
I look forward to discussing the survey and any additional thoughts you have.
Mayor's Office r 33 E. Broadway Avenue, Suite 301, Meridian, ID 83642
Phone 208-4 r1 `L'�'t: '�� ." �, .Wgf1d11fl� ys o0d63
2020 City of Meridian Citizen Survey
E IDIAN=— Please take a few minutes to complete this survey. Your input is an important part of the
C�Vcity's on-going effort to improve the quality of services provided in the City. You may also
A N complete this survey on-line by going to www.meridiancitysurvey.org. If you have questions,
please call the Mayor's Office at 489-0529. THANK YOU!
1. The vision for the City of Meridian is as follows: "By 2035, Meridian will be the West's premier community to live, work and
raise a family." Several items that may influence your perception of Meridian as a community are listed below. Using a scale
of 0 to 10,where 10 means "Excellent" and 0 means "Poor," please rate the City of Meridian in the followin areas:
Excellent Poor Don't
Know
01. As a place to live 10 9 8 7 E6M 4 3 2 1 0 99
02. As a place to work 10 9 8 7 6 5 4 3 2 1 0 99
03. As a place to raise a family 10 9 8 7 6 5 4 3 2 1 0 99
04. As a place to start/do business 10 9 8 7 6 5 4 3 2 1 0 99
05. s a city that is building a strong sense of community 10 9 8 7 6 5 4 3 2 1 0 99
06. ks a city that is developing a strong local economy 10 9 8 7 6 5 4 3 2 1 0 99
07 s a city that is developing a strong local workforce that can compete 10 9 8 7 6 5 4 3 2 1 0 99
n today's economic climate
08. s a city that is planning for future growth and development 10 9 8 7 6 5 4 3 2 1 0 99
09. s a city that is developing a sustainable and conscious environment 10 9 8 7 6 5 4 3 2 1 0 99
10. ow well the City is protecting the quality of the air and water 10 9 8 7 6 5 4 3 2 1 0 99
11. ow well the City is maintaining high quality neighborhoods 10 9 8 7 6 5 4 3 2 1 0 99
12. low well the City is providing options for mobility other than driving 10 9 8 7 6 5 4 3 2 1 0 99
13. low well the City is ensuring public safety 10 9 8 7 6 5 4 3 2 1 0 99
14. How well the City is communicating with the community 10 9 8 7 6 5 4 3 2 1 0 99
2. While the City is not the sole contributor to your quality of life, it is important to understand the perceptions residents have of
the quality of life in Meridian. Using a scale of 0 to 10,where 10 means"Greatly Exceeds My Expectations"and 0 means"Does
Not Meet My Expectations at All," please rate the City and its partners in the following areas:
Greatly Does Not
Don'tExceeds My Meet My
Expectations Expectations
at All
1. Overall quality of life in the City 10 9 8 7 6 5 4 3 2 1 0 99
2. Overall quality of city services provided 10 9 8 7 6 5 4 3 2 1 0 99
3 Overall quality of customer service you receive from city 10 9 8 7 6 5 4 3 2 1 0 99
employees
4. Your view of an ideal place to live 10 9 8 7 6 5 4 3 2 1 0 99
3. Using a scale of 0 to 10,where 10 means"Strongly Agree"and 0 means"Strongly Disagree,"please rate your level of agreement
with the following.
Strongly . . D.
Agree Disagree
1. Quality housing and a variety of options exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
2. Development in the City enhances the quality of life 10 9 8 7 6 5 4 3 2 1 0 99
3. There are a variety of employment opportunities in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
4. Access to quality shopping and entertainment exist in Meridian 10 9 8 7 6 5 4 3 2 1 0 99
5. The City is managing growth wisely 10 9 8 7 6 5 4 3 2 1 0 99
6. Meridian has a sense of community 10 9 8 7 6 5 4 3 2 1 0 99
7. The City continuously improves services 10 9 8 7 6 5 4 3 2 1 0 99
8. The City uses your tax dollars wisely 10 9 8 7 6 5 4 3 2 1 0 99
9. The City is headed in the right direction 10 9 8 7 6 5 4 3 2 1 0 99
2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020— Page 255 of 263 1
4. If you own a home in Meridian, approximately 29%of your total property tax bill goes to the City of Meridian to fund the City's
operating budget for services such as police,fire and parks services. Relating to services and facilities in the City of Meridian,
using a scale of 0 to 10,where 10 means "Definitely Getting My Money's Worth" and 0 means "Definitely Not Getting My Money's
Worth," please rate the value you feel you are getting for City tax dollars and fees.
Definitely Definitely
F Getting My Not Getting D.
Money'sMoney's My
Worth Worth
1. 1 Value received for city tax dollars and fees 1 10 M 8171615141312111 0 1 99
5. Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the quality of the following services
provided b the Cit of Meridian.
Excellent Poor Don't
Know
01. Fire/Rescue Services 10 9 8 7 6 5 4 3 2 1 0 99
02. Fire prevention and public education 10 9 8 7 6 5 4 3 2 1 0 99
03. Police department/law enforcement 10 9 8 7 6 5 4 3 2 1 0 99
04. Code enforcement 10 9 8 7 6 5 4 3 2 1 0 99
05. Traffic enforcement 10 9 8 7 6 15 4 3 2 1 0 99
06. Planning&zoning services 10 9 8 7 6 5 4 3 2 1 0 99
07. Building permit services 10 9 8 7 6 5 4 3 2 1 0 99
08. Utility billing services 10 9 8 7 6 5 4 3 2 1
09. Sewer services 10 9 8 7 6 5 4 3 2 1 0 99
10. Water services 10 9 8 7 6 5 4 3 2 1 0 99
11. Garbage/trash pick-up services 10 9 8 7 6 5 4 3 2 1 0 99
12. Recycling services 10 9 8 7 6 5 4 3 2 1 0 99
13. City parks 10 9 8 7 6 5 4 3 2 1 0 99
14. Recreation programs 10 9 8 7 6 5 4 3 2 1 0 99
16. Programs for youth 10 9 8 7 6 5 4 3 2 1 0 99
17. Communications 10 9 8 7 6 5 4 3 2 1 0 99
18. Passport Acceptance Agency 10 9 8 7 6 5 4 3 2 1 0 99
6. Which THREE of the City Services listed above do you think should receive the MOST EMPHASIS from city leaders over the next
TWO years? [Enter the numbers for your top choices using the list in Question 5 above.]
1 st: 2na: 3ra:
7. Using a scale of 0 to 10,where 10 means "Excellent"and 0 means "Poor," please rate the following services provided by other
a enc partners.
Excellent Poor D.
Know
01. Public transportation services contracted with Valley Regional 10 9 8 7 6 5 4 3 2 1 0 99
Transit
02. Animal control contracted with Idaho Humane Society 10 9 8 7 6 5 4 3 2 1 0 99
03. Programs for seniors at the Meridian Senior Center 10 9 8 7 6 5 4 3 2 1 0 99
04. K-12 education by West Ada School District 10 9 8 7 6 5 4 3 1 2 1 1 1 0 99
05. Lakeview Golf Course 10 9 8 7 6 5 4 3 2 1 0 99
06. Library services by the Meridian Library District 10 9 8 7 6 5 4 3 2 1 0 99
07. Swimming Pool by Western Ada Recreation District 10 9 8 7 6 5 4 3 2 1 0 99
08 State Highways operated by Idaho Transportation Department 10 9 8 7 6 5 4 3 2 1 0 99
(Eagle Road, Meridian Road, and Chinden Boulevard)
09. All city roads operated by Ada County Highway District 10 9 8 7 6 5 4 3 2 1 0 99
10. Elections by Ada County Clerk 10 9 8 7 6 5 4 3 2 1 0 99
11. Cemetery services by Meridian Cemetery Maintenance District 10 9 8 7 6 5 4 3 2 1 0 99
12. Cell/mobile/data service by provider in Meridian area 10 9 8 7 6 5 4 3 2 1 0 99
2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020- Page 256 of 263 2
13. Internet service by telecommunications provider in Meridian 1 10 19 18 17 16 15 14 3 2 1 0 99
8. There are a variety of transportation infrastructure improvements needed along roads in Meridian. Using a scale of 0 to 10,
where 10 means "High Priority" and 0 means "No Priority," please rate the following road-related aspects of our community
you would like to see.
High No D•
Priority Priority Know
1. Roadway widening (from single to multiple lanes) 10 9 8 7 6 5 4 3 2 1 0 99
2. Intersection improvements 10 9 8 7 6 5 4 3 2 1 0 99
3. Pathways/sidewalk connections on local streets 10 9 8 7 6 5 4 3 2 1 0 99
4. Sidewalks on arterial (major) roadways 10 9 8 7 6 5 4 3 2 1 0 99
5. Street lights 10 9 8 7 6 5 4 3 2 1 0 99
6 Shared bike and pedestrian facilities (similar to Boise Greenbelt) 10 9 8 7 6 5 4 3 2 1 0 99
detached from roadway
7. Beautification/landscaping 10 9 8 7 6 5 4 3 2 1 0 99
9. Which THREE of the transportation improvements listed above do you think should receive the MOST EMPHASIS from city
leaders in working with partner agencies over the next THREE years? [Enter the numbers for your top choices using the list in
Question 8 above.]
1 st: 2na: 3ra:
10.Meridian prioritizes roadway and intersection projects that the Ada County Highway District does not currently have in their
budget. Using a scale of 0 to 10, where 10 means "High Priority" and 0 means "No Priority," please rate your priority of the
following future roadway construction projects in our community.
High No Don't
Priority • •
1. Construct Linder Road overpass over 1-84 10 9 8 7 6 5 4 3 2 1 0 99
2. Widen Locust Grove Rd.from Fairview to Ustick Rd. 10 9 8 7 6 5 4 3 2 1 0 99
3. Widen Victory Rd.from Locust Grove Rd. to Eagle Rd. 10 9 8 7 6 5 4 3 2 1 0 99
4. Widen Ustick Rd. from Ten Mile Rd. to Linder Rd. 10 9 8 7 6 5 4 3 2 1 0 99
5. Widen Linder Rd.from Cherry Ln.to Ustick Rd. 10 9 8 7 6 5 4 3 2 1 0 99
11.If a bond measure were placed on the ballot requesting funding for road improvement needs, in general would you support a
bond to pay for the identified roadway and intersection projects above in question#10?
(1)Yes (2) No (9) Don't Know
12.Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the following parks and recreation
services.
FExcellent Poor Don't
01. Number of city parks 10 9 8 7 "54 3 2 1 0 99
02. Quality, appearance and maintenance of city parks 10 9 8 7 6 5 4 3 2 1 0 99
03. Quality of athletic fields 10 9 8 7 6 5 4 3 2 1 0 99
04. Number of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99
05. Quality and variety of special events and festivals 10 9 8 7 6 5 4 3 2 1 0 99
06. Number of pathways for walking and biking 10 9 8 7 6 5 4 3 2 1 0 99
07. Quality of pathways for walking and biking 10 9 8 7 6 5 4 3 2 1 0 99
08 Availability of information about recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99
through social media,Activity Guides, email updates, website, etc.
09. Availability of community center and gym facilities 10 9 8 7 6 5 4 3 2 1 0 99
10. Number of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99
11. Quality and variety of recreation programs and classes 10 9 8 7 6 5 4 3 2 1 0 99
12. Number of adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99
13. Quality of the adult sports programs and sporting events 10 9 8 7 6 5 4 3 2 1 0 99
14. Availability of youth sports programs through partners, such as the 10 9 8 7 6 5 4 3 2 1 0 99
Meridian City Council Meeting Agenda June 2,2020— Page 257 of 263
2020 ETC Institute 3
Police Activities League (PAL), Meridian Youth Baseball (MYB),
and others.
Quality of youth sports programs through partners, such as the
15. Police Activities League (PAL), Meridian Youth Baseball (MYB), 10 9 8 7 6 5 4 3 2 1 0 99
and others.
13.In the past 12 months, have you or anyone in your household visited a City of Meridian park?
(1)Yes, I have personally visited a city park in the last year
(2)Yes, a household member has visited a city park in the last year
(3) No
14.Some neighborhoods have a great"sense of community." People know their neighbors form Neighborhood Watch Programs
or have block parties and truly think of the others in the same area as "neighbors." Using a scale of 0 to 10,where 10 means a
"Very Strong Sense of Community" and 0 means"No Sense of Community at All," please rate the sense of community in your
neighborhood.
Very
• .
No of
Don't
Sense of •
At All
Community
1. 1 Rating of the"sense of community" in your neighborhood 10 19 M 7 6 5 4 3 12 1 1 1 0 1 99
15.Public safety has prioritized public outreach using social media, public presentations, citizen academies, and volunteer
opportunities like citizen park patrols. Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate
the following public safety services.
Excellent Poor Don't
•
01. Overall feeling of safety in the City 10 9 81, 1,
7r , ,
2 1 0 99
02. Qualityof local police protection 10 9 83 2 1 0 99
03. How quickly police respond to 911 emergencies 10 9 83 2 1 0 99
04. The visibility of police in neighborhoods 10 9 83 2 1 0 99
05. Safety in city parks 10 9 8 3 2 1 0 99
06. Police safety education programs 10 9 8 7 6 5 4 3 2 1 0 99
07. Professionalism of employees responding to emergencies 10 9 8 7 6 5 4 3 2 1 0 99
08. Overall quality of the fire department 10 9 8 7 6 5 4 3 2 1 0 99
09. How quickly fire department responds to 911 emergencies 10 9 8 7 6 5 4 3 2 1 0 99
10. Quality of Emergency Medical Services(EMS) 10 9 8 7 6 5 4 3 2 1 0 99
11. Fire safety education programs 10 9 8 7 6 5 4 3 2 1 0 99
12. Current location of fire stations 10 9 8 7 6 5 4 3 2 1 0 99
13. Fire department public outreach 10 9 8 7 6 5 4 3 2 1 0 99
16.Using a scale of 0 to 10, where 10 means "Excellent" and 0 means "Poor," please rate the City's efforts in the enforcement of
the following codes and ordinances.
Excellent Poor Don't
1. Weed abatement 10 9 8 7 6 5 -4T 37 2 1 0 99
2. Removal of graffiti 10 9 8 7 6 5 4 3 12 1 0 99
3. Abandoned/junk automobile removal 10 9 8 7 6 5 4 3 2 1 0 99
4. Clean-up of litter and debris on private property 10 9 8 7 6 5 4 3 2 1 0 99
5. Dilapidated houses or buildings 10 9 8 7 6 5 4 3 2 1 0 99
6. Illegal dumping 10 9 8 7 6 5 4 3 2 1 0 99
17.Do you have a working smoke detector in your home?
(1)Yes (2) No (9) Don't Know
Meridian City Council Meeting Agenda June 2,2020— Page 258 of 263
2020 ETC Institute 4
18.The City uses a variety of methods to communicate with the public, including its website, social media such as Nextdoor,
Facebook and Twitter, traditional media such as newspapers, radio, and television, and a bi-weekly newsletter. Using a scale
of 0 to 10,where 10 means"Excellent" and 0 means "Poor," please rate the following communication services.
1. Effectiveness of city communications with the public 10 9 8 7 6 5 4 3 2 1 0 99
2. Opportunities for public involvement in local decision-making 10 9 8 7 6 5 4 3 2 1 0 99
3. Quality of www.meridiancity.org 10 9 8 7 6 5 4 3 2 1 0 99
4 The usefulness of the online services available on the City of 10 9 8 7 6 5 4 3 2 1 0 99
Meridian website bill pay/class registration)
5. Quality of information about city programs and services 10 9 8 7 6 5 4 3 2 1 0 99
19.Where do you currently get information about Meridian's services and programs? (Check all that apply)
(01) City website (06) Newspaper
(02) Social Media (Nextdoor, Facebook, Twitter, Instagram) (07) Radio
(03)Television/news (08) Emails from the City
(04) Flyers in utility bills (09) Events such as Coffee with the Mayor, Town Halls
(05) Information booklets/city publications (10) Other Source:
20.Did you visit downtown Meridian at least once during the past year for a purpose other than work?
(1)Yes[Go to 21] (2) No[Go to 20a] (3) Don't remember
20a. [If NO to Q20]When you think about downtown,why didn't you visit in the last year?
(1) Lack of parking (4) Not enough variety of restaurants
(2) Lack of open space (5) Lack of walkability
(3) Not enough variety of shopping
21.In general,would you favor or oppose allowing residents of a city the ability to vote on a temporary sales tax(local option tax)
increase to provide funding for identified infrastructure improvements in the community?
(1) Favor (2)Oppose (3) Not sure
22.Using a scale of 0 to 10,where 10 means "High Priority"and 0 means "No Priority," please rate the importance of the following
community issues.
High No D.
Priority Priority
01. Roads/Traffic/Transportation 10 U98 7 6 5 4 3 2 1 0 99
02. Growth/Development 10 7 6 5 4 3 2 1 0 99
03. Education/Schools 10 7 6 5 4 3 2 1 0 99
04. Homelessness/Social Services 10 7 6 5 4 3 2 1 0 99
06. Affordable Housing 10 9 8 7 6 5 4 3 2 1 0 99
07. Jobs/Economic Development 10 9 8 7 6 5 4 3 2 1 0 99
08. Public Transportation 10 9 8 7 6 5 4 3 2 1 0 99
09. Downtown redevelopment 10 9 8 7 6 5 4 3 2 1 0 99
10. Pathway/sidewalk connections 10 9 8 7 6 5 4 3 2 1 0 99
11. City Tax burden 10 9 8 7 6 5 4 3 2 1 0 99
12. Telecommunications(cell phone/internet service) 10 9 8 7 6 5 4 3 2 1 0 99
13. Access to Mental Health Services 10 9 8 7 6 5 4 3 2 1 0 99
23.Which THREE of the Priorities listed above do you think should receive the MOST EMPHASIS from city leaders over the next
THREE years? [Enter the numbers for your top choices using the list in Question 29 above.]
1 st: 2na: 3ra:
24.Use the space below to address any additional comments you wish to share with the City of Meridian.
Meridian City Council Meeting Agenda June 2,2020— Page 259 of 263
2020 ETC Institute 5
25.Your gender? (1) Male (2) Female
26.What is your age?
(1) 18 to 24 (3)35 to 44 (5)55 to 64
(2)25 to 34 (4)45 to 54 (6)65 or older
27.Which of the following best describes the home in which you live?
(1)A manufactured trailer or mobile home (4)Townhouse or duplex
(2)An apartment (5)A detached single-family house
(3)A condominium (6)Other:
28.Do you own or rent your home?
(1)Own (3) Don't know
(2) Rent (4)Other:
29.How many years and months have you lived in Meridian?
number of years number of months
30.Including yourself, how many people in your household are:
Under Age 5 Ages 10-14 Ages 18 and over
Ages 5-9 Ages 15-17
31.Does your household have a dog? (1)Yes [Answer Q38a-b] (2) No[Go to Q39]
38a. [If YES to Q#38] How many dogs do you have in your household?
(1)One (3)Three
(2)Two (4) Four or more
38b. [If YES to Q#38] Do you know that Meridian requires dogs to be licensed annually?
(1)Yes (2) No
32.Which of the following best describes your current employment status? [Select one]
(01) Employed full time (07)A student working full time
(02) Employed part time (08)A student working part time
(03)Self-employed (09) Not employed due to a disability
(04) Not employed outside the home; a homemaker (10) Not employed, but seeking work
(05) Retired (11) Not employed, but NOT seeking work
(06)A full-time student, not working (12) Other:
33.What is the approximate total annual family income of all members of your household?
(01) Less than$20,000 (04)$50,000-$74,999 (07) 150,000-$199,999
(02)$20,000-$34,999 (05)$75,000-$99,999 (08)$200,000 or more
(03)$35,000-$49,999 (06)$100,000-$149,999 (09) Not sure
34.How do you make and receive phones calls?
(1) Landline [Answer Q42] (2)Cell phone[Answer Q41 b] (3) Both [Answer Q41a-b]
34a. [If BOTH to Q41] Do you primarily use your cell phone, landline or both to make and receive calls?
(1) Primarily use cell phone _(2) Primarily use Iandline
34b. [If CELL PHONE/BOTH to Q41]Who is your cell phone service provider?
(1)Verizon (3)Sprint (5) Other:
(2)AT&T _(4)T-Mobile
This concludes the survey. Thank you for your time!
Please return your completed survey in the enclosed postage paid envelope addressed to:
ETC Institute,725 W. Frontier Circle,Olathe,KS 66061
2020 ETC Institute Meridian City Council Meeting Agenda June 2,2020— Page 260 of 263 6
Your responses will remain completely confidential.The information
printed to the right will ONLY be used to help identify which
areas of the City are having problems with city services.If your address
is not correct,please provide the correct information. Thank you.
Meridian City Council Meeting Agenda June 2,2020— Page 261 of 263
DirectionFinder® 2013 ETC Institute 7
C-/WE IDIAN-- ITEM SHEET
Council Agenda Item - 5.C.
Presenter:
Estimated Time for Presentation: 15
Title of Item - Human Resources: Separation of Policies and Procedures
Meridian City Council Meeting Agenda June 2,2020— Page 262 of 263
C-/WE IDIAN-- ITEM SHEET
Council Agenda Item - 5.D.
Presenter:
Estimated Time for Presentation: 10
Title of Item - City Council Discussion: Council Meeting Format
Meridian City Council Meeting Agenda June 2,2020— Page 263 of 263