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2020-05-19 Work Session
CITY COUNCIL WORK SESSION MINUTES WE P IDIAN,:7- https://meridiancity.org/virtualmeeting Tuesday, May 19, 2020 at 4:30 PM 1. Join the Meeting at https://us02web.zoom.us/j/89365592278 or by calling 253-215-8782, Webinar ID 893 6559 2278 2. Roll-Call Attendance X Liz Strader X Joe Borton X Brad Hoaglun Treg Bernt X Jessica Perreault X Luke Cavener (4:55arrival) X Mayor Robert E.Simison 3. Adoption of Agenda - Adopted 4. Item 4: Consent Agenda [Action Item] — Approved A. Hensley Station No. 1 Sanitary Sewer and Water Main Easement No. 1 B. Lost Rapids Subdivision Sanitary Sewer and Water Main Easement No. 3 C. Lost Rapids Subdivision Water Main Easement No. 1 D. Prevail Subdivision No. 1 Water Main Easement No. 3 E. Memorandum of Understanding Between the City of Meridian and IAFF Local 4627 (Union) Regarding Article 15 of the Current Collective Agreement - Promotions to Provide for Waivers of Time In Grade and Probationary Status for Firefighter II Promotions F. Third Addendum to Development Agreement for Hill's Century Farm North (H-2018-0134) with Martin L.Hill, Hill & Hill Properties, L.P. (Owner/Developer), Located at the Southeast Corner of S. Eagle Rd. and E. Amity Rd. G. Resolution No. 20-2211: A Resolution Vacating 5 feet of an Existing 10-foot Wide Public Utility, Drainage, and Irrigation (PUDI) Easement Located Along the South Property Line of Lot 7, Block 3 of the Tuthill Estates Subdivision No. 1 in the City of Meridian, Ada County, State of Idaho; and Providing an Effective Date H. AP Invoices for Payment - 05/14/20 - $2,830,681.03 Item 5. Items Moved From the Consent Agenda [Action Item 6: Community Items / Presentations A. Meridian Senior Advisory Board Participatory Budget Discussion Item 7: Department / Commission Reports [Action Item] A. Meridian Arts Commission: Annual Update B. Parks and Recreation Department: Annual Report C. Department of Justice COVID-19 Grant Award D. Fiscal Year 2020 Budget Amendment for Department of Justice COVID-19 Grant in the Not-to-Exceed Amount of $65,245.00 - Approved E. Budget Amendment in the Amount of $335,559 to Purchase Additional Water Meters/MXU's Supporting City Growth - Approved Item 8: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code In to Executive Session: 5:43 pm Out of Executive Session: 6:08 pm Meeting Adjourned at 6:08 pm Meridian City Council Work Session May 19, 2020. A Meeting of the Meridian City Council was called to order at 4:31 p.m., Tuesday, May 19, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Steven Siddoway, Keith Watts, Dennis Teller and Joe Bongiorno. Item 1: Join the Meeting at https://us02web.zoom.us/j/89365592278 or by calling 253-215-8782, Webinar ID 893 6559 2278 Item 2: Roll-call Attendance: Liz Strader X Joe Borton _X_ Brad Hoaglun Treg Bernt X Jessica Perreault _X Luke Cavener (4:55 pm arrival) _X_ Mayor Robert E. Simison Simison: Okay. Well, with that I will call this meeting to order. For the record, it is Tuesday, May 19th, 2020, at 4:31 p.m. I will begin this meeting with roll call attendance. Item 3: Adoption of Agenda Simison: Item 3 is adoption of the agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we adopt the agenda as published. Borton: Second. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. The agenda is adopted. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 4: Consent Agenda [ Action Item] A. Hensley Station No. 1 Sanitary Sewer and Water Main Easement No. 1 Meridian City Council Meeting Agenda June 2,2020— Page 5 of 263 Meridian City Council Work Session May 19,2020 Page 2 of 23 B. Lost Rapids Subdivision Sanitary Sewer and Water Main Easement No. 3 C. Lost Rapids Subdivision Water Main Easement No. 1 D. Prevail Subdivision No. 1 Water Main Easement No. 3 E. Memorandum of Understanding Between the City of Meridian and IAFF Local 4627 (Union) Regarding Article 15 of the Current Collective Agreement - Promotions to Provide for Waivers of Time In Grade and Probationary Status for Firefighter II Promotions F. Third Addendum to Development Agreement for Hill's Century Farm North (H-2018-0134) with Martin L. Hill, Hill & Hill Properties, L.P. (Owner/Developer), Located at the Southeast Corner of S. Eagle Rd. and E. Amity Rd. G. Resolution No. 20-2211: A Resolution Vacating 5 feet of an Existing 10-foot Wide Public Utility, Drainage, and Irrigation PUDI) Easement Located Along the South Property Line of Lot 7, Block 3 of the Tuthill Estates Subdivision No. 1 in the City of Meridian,Ada County, State of Idaho; and Providing an Effective Date H. AP Invoices for Payment - 05/14/20 - $2,830,681.03 Simison: Item No. 4 is the Consent Agenda. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move approval of the Consent Agenda and for the Mayor to sign and Clerk to attest. Borton: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: FOUR AYES. TWO ABSENT. Item 5: Items Moved From the Consent Agenda [Action Item] Meridian City Council Meeting Agenda June 2,2020— Page 6 of 263 Meridian City Council Work Session May 19,2020 Page 3 of 23 Simison: There were no items removed from the Consent Agenda. Item 6: Community Items / Presentations A. Meridian Senior Advisory Board Participatory Budget Discussion Simison: So, we will go into Item 6, Community Items/Presentations. And, Council, I'm pleased to introduce Mr. Jim Lucker, who is a member of the Mayor's Senior Advisory Board, and he is here to discuss their participatory budget item that they have been working to see if it's something that we would like to proceed with for the remainder of the year. So, Jim, if you would like to go ahead. We appreciate you being here to provide an update. Lucker: Thank you, Mayor Simison. Mayor Simison, Council President Bernt, Council Members, Borton, Cavener, Hoaglun, Perreault and Strader, my name is Jim Lucker. I'm the co-chair of the Mayor's Senior Advisory Board. I will reference the Mayor's Senior Advisory Board in the future as MSAB. I would like to thank you for the opportunity to present MSAB's 2020 participatory budget process project. In the future I will reference that is PBR. This is the second PBR MSAB has brought to the Council for approval. The first, of course, was the floating dock located slightly north of this proposed project. I will not go into the complete process we followed to get to this point. What I will do, however, is to thank specific people that helped bring this project to fruition. The members of MSAB, Michele Anderson, MSAB Co-chair Steve Joyal, Carolyn Sinnard and Julie Vogel, who worked tirelessly to obtain input from the community and help to finalize what the end project would look like. Tim Hendrickson, Mayor Simison's liaison to MSAB, who put the PowerPoint presentation together. Mike Barton, Superintendent of Parks, for carrying the load to get final bids on equipment and for obtaining free -- yes, free concrete to support the project, thereby allowing us to purchase more equipment and still be on budget. The concrete, as you know, was generously donated by ESI. As many thought of my introduction, it is a suggestion of the MSAB to brand Kleiner Park in Meridian as the premier senior family-oriented and ADA accessible park in the Treasure Valley. This proposed project is the second brick in building this concept. The proposal was to create workout equipment for the community while also allowing for seniors with wheelchair needs, staying at or under the 20,000 dollar allocated budget within the participatory budget program and to install equipment in Kleiner Park. Next slide. When you look at the slide before me, the dock is located to the north of this location. To determine north, if you look at the black line going from the layout of the -- of the equipment that is pretty much due north. So, it's actually located right on the perimeter of the -- of the -- of the pond right off where the proposed location is. Next slide. As you can see there is a variety of machines to target various muscle groups. The -- the company that make -- manufactures the equipment manufactures and sells these all over the United States. One of our concerns was that when you see the picture as laid out here where it's in a grassy area and the sun's out and it's nice and summery looking, they also sell these into Indiana, Illinois and Michigan and we have received photographs of actual locations where the -- where the -- the equipment is covered with snow and, then, in the spring Meridian City Council Meeting Agenda June 2,2020— Page 7 of 263 Meridian City Council Work Session May 19,2020 Page 4 of 23 works again. So, they have a background in being able to utilize these machines four seasons of the year. Next slide, please. I think this is -- the cost and installation is pretty well self explanatory. Twenty thousand dollars for six pieces of equipment. Eight thousand dollars worth of concrete donated by ESI. The Parks and Rec will install the equipment, as they did with our first PBR project, which was the floating dock, and the total cost for shipping and equipment. Next slide. These are actual photographs of machines being used. As you can see on the bottom where it says accessible chest press, that's a machine that you can use with -- as you can see with a wheelchair and on the other side a walking person can use it or a person from a wheelchair can actually slide onto the seat and MPAR would check to ensure that if there were any raised seats used by ADA person -- people that we are covered as far as the height of the seat is lower than the standard needed to put cushioning underneath. So, with the concrete slab that ESI would donate, we are completely covered as far as liability or fall within all the specifications necessary for ADA. In conclusion, this project would benefit handicapped and disable -- and abled. The project would be inclusive to community and the project is at budget. Any questions? Simison: Thank you, Jim. Council, do you have any questions for Mr. Lucker? Perreault: Mr. Mayor? Simison: Council Perreault. Perreault: Good evening, Mr. Lucker. Thank you for being here with us. I'm curious about the maintenance on these machines and how that is funded. Lucker: The maintenance -- when checking with the company that manufactures the equipment, they -- they literally stand out for years in the -- in the -- in the weather and as far as maintenance, there doesn't seem to be much maintenance. All the bearings are sealed. It's -- it's -- they are powder coated. So, it's not like a normal painted surface that would chip or rust. When it's powder coated that's going to allow it to last for years without any maintenance. Simison: And, Mr. Barton, I know you are on the call. Do you have anything you would like to add since you all would be the recipients of this product to maintain moving forward? Barton: Yeah. Good afternoon, Mayor Simison and Council Members. I think Jim really did a good job in summing up the long-term maintenance. They have a 15 year warranty on this equipment and, you know, based on the other couple of gyms that we have, the maintenance is -- is really minor. There aren't -- there aren't any -- you know, it's all rated for outdoors and with very little parts that -- that can fail on it. So, it's pretty bulletproof. Simison: Thank you, Mike. Strader: Mr. Mayor, just a comment. Meridian City Council Meeting Agenda June 2,2020— Page 8 of 263 Meridian City Council Work Session May 19,2020 Page 5 of 23 Simison: Council Woman Strader. Strader: Thank you so much for presenting this. It seems like a really wonderful way to enhance a park that we already have and make it an even better use for the whole community. Lucker: If I may? Simison: Yes, Mr. Lucker. Lucker: I would like to thank you for that comment and, as I stated earlier, with -- with our first project being the floating dock, the times I have been in Kleiner Park I have seen a number of people using it and to have the wheelchair accessible dock within a rock's throw from the exercise equipment I think really sets the standard for what we are looking for in Kleiner Park. To take it one step further, under Mayor Simison's guidance, we are adding new members to the Mayor's Senior Advisory Board and some of those new members will be going out into the community and one of our plans is to actually introduce various retirement communities to what we are doing in Kleiner Park. So, if this proposal goes through and we do get the installation, it's not just a matter of somebody walking by and finding this there, we are going to tell the community it's there. We are going to tell them how accessible is to use. Not only that, but the dock. So, thank you for your comment. Simison: Jim, there is one thing that -- that maybe to help Mr. Borton, who hasn't asked a question yet, would you like to give an update on the process you all went through and who you worked with to come up with this idea? Lucker: Sure. We basically did what we did the -- the first year. We -- we sat down as a group and determined who would do what and we went out to the community and spoke with different organizations, went to the library,just went out on the streets to meet people, talk to people in our homeowners association. So, we covered what we think is a large spectrum of the population, maybe a relatively small sampling. To back up, when we first found out about the PBR program it was based on a program that was done in New York City and they showed the way that they went out to the community with a set of disabled at a subway station and tens of thousands of people walked by. Well, needless to say, we don't do that in Meridian and so we went out in the community and solicited information. We had a questionnaire that we handed out. We, then, gathered all those in one of our meetings, went through them -- we had some that we had to discard that didn't fit the -- the requirements for PBR. We, then, took those that we thought might be the most viable and we actually voted amongst ourselves as to what would best serve the community overall. We had some ideas that -- as an example might be a park bench where somebody could just sit down and rest and that's a good idea, but to put it in a park bench and put in a covering over that in case of inclement weather, by the time you are done with everything you are almost as much money as the whole project would be for the exercise equipment. So, we took-- it took-- it took us a few months to put this program together and with the help of Mike Barton and a couple of the members on the committee, Meridian City Council Meeting Agenda June 2,2020— Page 9 of 263 Meridian City Council Work Session May 19,2020 Page 6 of 23 we narrowed it down to a manufacturer that could manufacture equipment that would fill our needs, not only for ADA compliance, but also for four season weather. Simison: Thank you. Appreciate that. Council, do you have any questions? There is no action that is needed to my knowledge on this topic. It is in the budget and it is something that they are likely to move forward, but I would love to get a -- at least a general agreement that this is a project that you would like to see installed here in our parks in this -- you know, hopefully this year. I know timing is always an issue, but I think construction is still happening out there in our community, so it should be able to move forward if we can get the equipment in in time. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I appreciate the comments, Jim, and that you just -- that you just shared. I'm supportive of the project going forward and -- and some of the -- well, one of the really critical components of the PBP process is, in fact, the process itself and what the group does to gather input, collect options in ways to serve the community that we might not be recognizing and, then, vetting those amongst your group, using the objective criteria, then, having what's basically an election on those finalists and, then, bringing forward a project -- all of that vetting is a critical requirement to make this project -- or this program work and when we set this up four years ago -- four or five years ago it was always with the understanding that if those steps are skipped any Council may get to the spring and decide at this stage it's not a product -- it's not a project we are going to fund, because the process wasn't utilized right and you described a great-- a great process that met the needs of the program, but I think that's really a critical part that you guys hit the nail on the head by doing. I know we will discuss it in June, the --whether or not -- and how PBP may continue or whether it morphs into something else, but I think you have done a great job, you and your group, in trying to meet the intent and purpose of the program as originally designed by vetting it and electing it and narrowing it down to what you believe to be the best, most appropriate program. So, I appreciate that. Lucker: Thank you for your comments. I will pass that along to the group. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I just appreciate the -- Jim, you bringing this forward from the group and, you know, we have got several playgrounds that are all accessible for children of all abilities and -- and, you know, as we get older that -- that may not change for some of us and for some of us we may change as we get older and having that ability to have that access to, you know, like things like docks on water and exercise equipment is just a great opportunity to stay healthy and vital and greatly appreciate you guys thinking that through Meridian City Council Meeting Agenda June 2,2020— Page 10 of 263 Meridian City Council Work Session May 19,2020 Page 7 of 23 and making sure we have that here in Meridian. That's -- I think it's a great addition to Kleiner Park. Thank you. Lucker: Thank you for the comments. Appreciate it. Simison: Okay. Well, with that, Council, you should be seeing this move forward. We are working with our Parks Department to get an install and put up as soon as we can. Hopefully in this budget year, if not by the fall would be my hope. Always subject to how long that they can get that stuff manufactured and delivered. So, with that thank you, Jim. Appreciate it very much. Lucker: Well, I appreciate your allowing us to take the time to present this, but more importantly thank you for the opportunity to have another PBR. We look forward to number three. Simison: All right. Thanks, Jim. Lucker: I will go ahead and try to get -- Item 7: Department / Commission Reports [Action Item] A. Meridian Arts Commission: Annual Update Simison: The clerk's office will help you take care of that. Item No. 7-A is Meridian Arts Commission annual update. I'm looking to see if we have Leslie with us. I'm going through the names. Mauldin: Hello. Simison: There she is. Mauldin: Hi. Simison: Hi, Leslie. Yeah. I will let you go ahead and take it from here. Mauldin: Okay. Thank you, Mayor. Thank you, Council. So nice to be here for the annual report. Oh, goodness my -- I have to get out of -- how do I get out of the big screen? can't see my report now. No. Oh, exit. How do I exit full screen on my computer? Simison: Right at the top there should be a view option that you can click on that and, then, click -- Mauldin: On it. I pressed escape. Simison: That works, too, apparently. Meridian City Council Meeting Agenda June 2,2020— Page 11 of 263 Meridian City Council Work Session May 19,2020 Page 8 of 23 Mauldin: Okay. I'm so sorry. I'm not great with this kind of stuff. But as you remember last year as part of our annual report we invited the Idaho Commission on the Arts to attend the meeting and bring an overview of the statistical study conducted by independent statisticians and researchers for the Americans for the Arts organization and as a reminder and an overview of what was presented last year in our annual report, we have a short video for you from their website. You know, in the arts right now we are really experimenting with a lot of multimedia and -- you know, concerts and -- oh, here we go. (Video played.) Mauldin: So, we had that last year and I just wanted to kind of get back to that -- that feel as we go forward, but -- can you -- is everything okay now? Good. Okay. So, let me give you an overview of our year. It was a year with a lot of changes in 2019. Many changes throughout the city. We now have a really great team of commissioners. We have Stephanie Barnes and Randy B-Funk, they both completed their terms in 2019 and Jennifer Sullivan also hasn't been with us this year because her family moved out of the city. So, we did gladly welcome new commissioners Lynn Smith, Maria Tzompa and Ginni Hale and with Logan Cloninger joining as our new youth commissioner. We have a great team on the commission now combining backgrounds in theater, musical performance, and the visual arts. Our staff liaison Hillary Blackstone also left in September to pursue other career dreams and Deputy City Clerk Adrienne filled in in the interim while we searched for a new -- for a placement and she did a fantastic job. I want to thank her again for that as we close the year out. We are now fortunate to have -- as our current arts and culture coordinator. She actually started in January 2020, but I wanted to give her a big shout out she's doing a great job and we really feel that with her addition and our new commissioners that we have a very strong seated commission. We have been busy at work with public art installations and we are really excited to take part in the selection process for two new public art installations. Champion's Flame by Trademark in Champion Park and Illuminations by Ken McCall at Renaissance Park. Both pieces are finished, look fantastic, if you haven't had a chance to go see them take your family and go look, they are just so much fun. We had the opportunity to lead the selection process for a third public art installation, which will be the firefighter sculpture by Daniel Borup and it will be installed at Fire Station No. 6. It's in the fabrication process and will be installed later this year. All three projects were founded by the Meridian Art in Public Spaces ordinance or MAPS. We have more --we have more live music this year with the Concerts on Broadway. We partnered again with WineGlass Entertainment for another successful year. We couldn't pull it off without our faithful sponsors. Last year they were Meridian Development Corporation, D.L. Evans Bank, Idaho Power, American -- All American Insurance and Investment Resources of America. We experimented with transitioning our series to fall afternoon concerts and enjoyed some aspects of the change, especially, you know, avoiding the heat and smoke and enjoying the beautiful Idaho autumn, but we learned that some of our community members prefer the other. So, we are still continuing to experiment with that concert series, but it is growing and it's very high energy. We had three bands last year, High Street and Big Wow Band and Kevin Kirk of Onomatopoeia. They were great. And we -- we also always invite talented Meridian City Council Meeting Agenda June 2,2020— Page 12 of 263 Meridian City Council Work Session May 19,2020 Page 9 of 23 Meridian students to join us as openers for the concerts and we have great feedback from the community on this tradition. So, we love highlighting our talented Meridian youth. Art Week. We hosted the Meridian Art Week 2019 and we focused on a variety of activities and shows for the attendees. The activities included a promotional concert. The first annual Tammy de Weerd Award in the arts presentation. Free dance lesson. Live music in downtown businesses and outdoor venues. Screening of a locally produced film, which was really fun, and art week scouting, cultural dance demonstrations, performance and character encounters with Treasure Valley Children's Theater. Our most popular activities seem to be the art drop, where artists leave their around downtown. It's kind of like just passers by will happen upon something, that's really fun, and, then, use social media to tweet it out. We had the chalk art competition. It's really popular. Where high school students, professionals, and the general public all participate. We, of course, have our annual year round monthly Initial Point Gallery curated exhibits and we coordinated 12 exhibits, which included 33 artists and organizations this year and it's always a highlight when we have the West Ada School District's art show in May. We have the privilege of spotlighting Meridian students from all levels and the winners get their artwork wrapped on a traffic box and so it reaches out even more into the community. Speaking of traffic boxes, we installed 14 traffic box art wraps. Five of those box wraps were the student artwork that I just mentioned and these wraps are made possible because of the sponsorship of the Meridian Development Corporation. Eight traffic box wraps were selected from the artwork in our traffic box repository that's maintained by the Arts Commission and one wrap was sponsored by a local business. This was fun. The business owner wanted to fund a painting by his mother on a traffic box. So, that was -- that was cool. And outreach. We contributed to the Treasure Valley Children's Theater productions of several shows and we are always happy to support the efforts in the arts in education and reaching out to students this way. It's a cause we really strongly believe in. We, of course, came up with a new strategic plan along with the city. We attained a grant from the Idaho Commission on the Arts and the National Endowment for the Arts to pay for consultant services to assist in preparing the FY 2020 to 2025 strategic plan and we completed the strategic plan with many excellent goals and we really have a lot to look forward to in the next five years, so -- with that in mind let's look at the math behind for a moment. This year we also want to share what truly makes art human and why that's important. After all, we are the Arts Commission, so we feel pretty strongly about it; right? Consider that any color of the rainbow can be created with an algorithm. It's simple and it's finite and a computer can generate color. What makes color interesting is our subjective human reaction to that color. Color evokes a human response that is too advanced to be quantified by an algorithm. So does music. I use a really deeply layered and complex composition program called Sibelius and it's somewhat intuitive. It has thousands of embedded devices meant to shape and phrase the sound. However, I still need to tell it what to do and no matter how good or average an operator is at using the program, it simply can't seem to capture the nuance of live performance by human beings. We are the unquantifiable missing link, so to speak. To make this more personal, think when you meet somebody, when you are younger, even now, you meet another human being that you are interested in, you want to get to know them better. We usually don't ask questions like do you have a comprehensive understanding of the algorithms of business economy in a situation like this. We usually say things like what's your favorite Meridian City Council Meeting Agenda June 2,2020— Page 13 of 263 Meridian City Council Work Session May 19,2020 Page 10 of 23 color. What kind of music do you listen to. What's your favorite season. Your favorite sport. It's also entertainment. Great entertainment. What's your favorite book? Your favorite movie? Your favorite food? All subjective things that when we come together as human beings in gathering places we talk about things and look at things that make us laugh, cry, and listen to each other. Even in business meetings there is a space for small talk and it tends to return a better collaborative result. In general people want to feel connected in ways that are hard to quantify. The economic impact is simple and clear, but the more nuanced reason to support the arts has less to do with money and the good thing is the more we understand that the arts do matter to communities, the more economic potential they can have. More importantly, they have an effect on how a community feels, how strongly its citizens connect their unique identity. Art in all its forms is somewhat like the gathering place at the human mind and heart. It's a bit like a face. It's hard to describe, but it yields subjective results that are evident in the quality of life and the general health of communities. You know, it's funny, we tend to think of art as an accurate measure -- I mean economic quantification as an accurate measure of what is productive, but I'm a mother, I have often thought of this, that a woman giving birth is considered nonproductive by the current algorithms utilized by the GDP at the very moment she is somewhat actively involved in bringing forth what is arguably considered to be our most valuable asset. We may need to adjust the way we look at what is productive in some ways to include beautiful uniquely human moments and creative moments, which are thus far too nuanced for us to quantify, such as our creativity as human beings and the joy it brings to our lives and the lives of our loved ones. We know subjectively that these things matter, we just need to have faith that they are important enough to consider as vital to the ongoing success and happiness of our community. But I feel like I'm kind of preaching to the choir here, because here I am giving a report as an arts commissioner, which serves, of course, at the pleasure of the Mayor and the City Council and we cannot thank you enough for your support and guidance to the arts and culture in Meridian. That's it. Are there any questions? Simison: And thank you, Leslie, for that information and viewpoint on why art matters. Council, any questions for Leslie? Perreault: Mr. Mayor? Hoaglun: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Leslie, thank you so much for that presentation. It was fantastic. As a new Council Member this is the first arts presentation that I have seen and I really appreciate it. I love that Meridian makes this a priority and I think it's a really critical part of our town and what creates, you know, that community that so many people say that they appreciate here. I'm wondering if the Arts Commission has had any conversations about doing any events and/or encouraging any -- any -- I don't know how to describe it. Any kind of -- I guess an event -- I don't know what else to call it. But surrounding the -- the Idaho women's celebration of -- of suffrage, our one hundred year celebration, I'm wondering if Meridian City Council Meeting Agenda June 2,2020— Page 14 of 263 Meridian City Council Work Session May 19,2020 Page 11 of 23 the Arts Commission has done anything along those lines. Council Woman Strader and I had an opportunity to be involved in some events and it's really been something that's impacted me. So, I'm curious if the commissioners discussed it. Mauldin: Council Woman Perreault, good to meet you. I -- we haven't met and I am so glad you bring that up, because we just added three new female commissioners and we have -- we have been considering new things to bring to Art Week and I'm thinking that that might be a good place to put it. Thank you so much for bringing that to -- bringing that out and for being involved. It's important. Thank you. Perreault: Mr. Mayor, follow up? Simison: Council Woman Perreault. Perreault: Absolutely. And, Leslie, if you want to e-mail me at my city address I can connect you with some individuals that are working on it at the local and the state level and maybe they can help you with some resources. Mauldin: That would be wonderful. Thank you so much. Perreault: You bet. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Leslie, thank -- thank you and the other commissioners for your willingness to serve. It takes a lot of time, energy, but you guys bring a lot of passion and -- and great ideas and it's -- it's a lot of fun. It just enhances our community so much and it's -- it's kind of difficult to see what we are in with, you know, what we are doing now, social distancing and all that and, hopefully, things will continue to improve. What -- what does that do to things like Concerts on Broadway? Are you guys trying to figure out when -- when you can hold things and, then, making the assumption, of course, that things will continue to improve and move through the stages that Governor Little has set out, so what's the thinking right now? Mauldin: Yes. Thank you, Councilman Hoaglun. I -- we have discussed it and we have contractual things that will allow us to take care of the money that way, but that's part of the reason we didn't move it back further into the -- into the summer months, because last year, as I mentioned in my report, we did have a little bit of community feedback that, you know, they really liked the summer concert series and, of course, the year we moved it forward we didn't have any fires. So, yeah. But for this year we did decide to keep it and we are starting in August and going through September, but we are -- you know, with the three shows. We will stop before it's too -- we won't go as far into October as -- we won't go into October like we did last year. But it's been -- and as you know I'm a live performer, I just -- I -- my last contract just went away last week and there were summer Meridian City Council Meeting Agenda June 2,2020— Page 15 of 263 Meridian City Council Work Session May 19,2020 Page 12 of 23 festivals. The Tahoe Music Festival is canceled. There is -- you know, most summer festivals have canceled. Sun Valley Summer Symphony is -- is canceling. Sun Valley Writers Conference is canceled. So, I think we are -- we are planning -- we are looking ahead contractually and hoping that by that time, if everything goes forward as the governor's planned in his four phases, that we will be safe and feel comfortable having people. However, we will be putting -- if we are still having some resurgence we will be managing and putting in social distancing as much as possible, trafficking the space through production to keep our citizens safe. But it's -- we do live -- as I was watching that opening video and looking at all the -- the live performances and it's -- it's been a little heartbreaking from our side, but we have -- we thought about that. Thank you for asking. Hoaglun: Yes. And, Mr. Mayor, just to follow up. Yeah, Leslie, the performance arts -- I'm sure they feel that impact very very strongly, which is unfortunate, because it is -- it it is a wonderful thing when you can get together and see performances by talented people and how uplifting that is. I mean we could really -- we could really use that right now and, hopefully, that will happen as -- as the summer goes on. But, yeah, it's something that -- that is concerning and we -- we are just glad that you guys are moving this forward and figuring out a way to make it happen. Thank you. Mauldin: Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thanks so much, Leslie, for presenting and I echo Jessica's comments about being the first presentation from the Arts Commission. It's very exciting. I really like the idea of arts as a way to do placemaking for cities. If I think about some of the most successful cities in creating an identity and a sense of place, you know, Austin comes to mind, places that really embrace the arts and it seems like we come across these, you know, random opportunities, whether it's like a roundabout or these districts that we might be looking for where there really is an opportunity coming up for our city to put a sense of place and an identity on, you know, our whole city. So, I just -- I'm excited for you with the work ahead and I think -- I hope that we will have more opportunities as a community to support the arts, because I think it supports a whole community. So, I just wanted to share my view on that. And, then, I wanted to just ask, you know, do we have an arts foundation for those patrons in our community and community leaders and corporations to, you know, contribute to the effort. Mauldin: Thank you, Council Woman Strader, Mayor Simison. Yes, we do. Meridian Arts Foundation is alive and well. They have their -- in September they have -- of course, it's an -- it's an individual nonprofit. It's not connected to the city, but they do function within the city and they have their -- usually it dovetails with our Art Week. They have their annual fundraiser. It's called Art Sip and they do give some grants and some different things. We would like to articulate with them even more. We have -- we have worked with them in the past and we would like to continue to work --- work with that nonprofit Meridian City Council Meeting Agenda June 2,2020— Page 16 of 263 Meridian City Council Work Session May 19,2020 Page 13 of 23 organization to develop funding sources and grants and the things that they are working on. Councilman Borton is -- is involved with that as well. So, yes, Meridian Arts Foundation. Strader: Thank you. Simison: All right. Council, anymore questions? All right. Thank you, Leslie. Appreciate it very much. And, for the record, Councilman Cavener did join us about ten minutes ago and I forgot to mention that when I saw his name pop on, but -- Cavener: Leslie was doing -- I'm sorry, Mr. Mayor. Leslie was doing a great job and didn't want to interrupt. I have got some video issues right now that we are working through. I will reset my computer during the break, so that I can pop up on video to the other part of our meeting. B. Parks and Recreation Department: Annual Report Simison: Okay. Perfect. Thank you. All right. Item 7-B is our Parks and Recreation Department annual report. I will turn this over to Mr. Siddoway. Siddoway: Hello, Mr. Mayor and Members of the Council. It's my pleasure to be before you today to give our annual update for our Parks and Recreation Department. I want to start off by thanking the previous two presenters. As you can tell, both the Senior Advisory Board and the Arts Commission both do things that benefit our mission in Parks and Recreation in many ways and that's been -- we have been beneficiaries of the work that they do. One of the things I would note is that the Commission -- the Parks and Recreation Commission received an update on the Arts Commission's activities last week and one of the things that stood out to them that they wanted me to share with the Council is that in the survey that the Arts Commission just did they asked what places people -- citizens would take a visitor to to show them what Meridian is all about and the most frequent response to that question was parks. So, they, of course, cheated on that and we are grateful to hear that and wanted me to --to share that. With that I'm going to share my screen and, hopefully, this will work. Is everybody seeing the Parks and Recreation update slide? Okay. I'm going to plunge ahead for -- I'm going to start off with a -- an overview just really quickly, high level, for our new Council Members of our-- our mission, which focuses on enhancing our community's quality of life through the many myriad things that we do and. I love that --that bottom phrase of creating lasting memories. That is one that is important to us. Our vision -- I highlighted the words family focused opportunities. You know, one of the things that we learned when we were going through our master planning efforts when we did focus groups of all ages is that as a city as we have focused on -- on families it becomes a city that is friendly to all and the growing, changing population that's mentioned at the bottom is one that has expressed gratitude for this family friendly focus. Our focus areas, quality, community and fun, are what we strive to -- to be and do. You know, quality parks, activities and events that build community and at the end of the day providing fun and ways to bring balance to people's lives. We have been dubbed the department of fun. We aspire to -- to that -- that -- that Meridian City Council Meeting Agenda June 2,2020— Page 17 of 263 Meridian City Council Work Session May 19,2020 Page 14 of 23 title. Here is a photo of our -- our team and -- from taken -- taken last fall and if I just flip forward you can see that team on an org chart. There is 38 total positions. That includes all the part-time positions over at HomeCourt, the recreation positions and the parks positions. And this is all of the positions, except for the seasonal summer only positions. It's a lean mean machine, if you will, for the amount of things that we do and I hope to give you a quick overview of many of those coming up. A quick shout out to our Parks and Recreation Commission. They are citizen volunteers who advise us directly on the many things that we do. They meet monthly on the second Wednesday of every month and they provide recommendations to Council. They provide feedback to us. And their input is truly invaluable. Just a quick overview of our facilities, particularly for our -- our new Council Members. Of course our main office is right here at City Hall, but we also have our park maintenance shop over on Lanark. And, then, two other facilities of note, our community center in downtown on Idaho and, then, the Meridian HomeCourt, which is off Franklin Road on Taylor Avenue. So, the bulk of the rest is kind of divided into a parks focus section and a recreation focus section. So, this is the parks, plazas, open spaces and pathways. You know, the map's kind of hard to read at this scale, but one of the things that I love to point out with the map is that I believe as a city we have done a very good job of spreading out our parks and amenities and not just giving everything to one part of the city. They really are north, south, east, west and central. The numbers on this slide -- you know, people always ask how many parks do you have and my common response is it depends on how you want to count them. So, if you count them all there are 23 as you can see. If you take -- the first three categories are regional, community, and neighborhood. Those are the -- those are the parks that most people think of as the traditional parks. Of those there are 18. So, sometimes you see the -- the 18 number. Those are the more traditional parks with -- with playgrounds, et cetera. Special use parks are things like Generations Plaza or the plaza out in front of City Hall and sports parks are things like the fields at Jabil or Heritage Middle School that we manage. Here is the overall list of all of those parks. You can see the breakdown's on the right of regional, community, and neighborhood parks and, then, those special use and sports parks. We have a total of 334 acres of developed park land today and it's been remarkable for me to see that number grow over the last decade. We also own 97 acres of undeveloped park land that we look forward to seeing developed in the coming years and there are a total of about 40 miles of pathways in Meridian, most of which are owned and maintained by HOAs with an easement. We maintain about 14 miles of that and I have a slide here to talk about that pathway network. So, connectivity is a priority for us. It's -- actually, the pathways are the top priority of our Parks and Rec Commission. You can see with the map on the left the Five Mile Creek pathway corridor, which is in -- the one in green. The Ten Mile Creek pathway corridor, which is the one in purple. The Rail With Trail, which follows the railroad. Not pictured here, but also a priority for us, looping around the whole thing is a -- what we call the Meridian loop to try and connect it all. We have a growing path system, but we know we need more. You can see that we have that growth. You can see for 2020 it's all blue, but 2020 is not over yet and we have construction projects underway that are going to add lineal feet to the pathway system this year. And we will talk about some of those here soon. Urban forestry is another major focus of ours. Elroy Huff, who has been our long term forester and quick shout out to him for all he's done over the years. Many of you were able to join us for his retirement Meridian City Council Meeting Agenda June 2,2020— Page 18 of 263 Meridian City Council Work Session May 19,2020 Page 15 of 23 celebration at the beginning of the year. Matt Perkins, our new forester, is also a wonderful addition to our team. Our city has been a Tree City USA for 18 years. We have focused on a variety of projects, including all of the trees in our park system, those downtown tree boxes, our annual Arbor Day celebration and, then, of course, finding that annual Christmas tree for the tree lighting ceremony. We currently maintain over 5,500 trees in our system and here is a quick overview of that growth. If you go back to 2009, just over ten years ago, we are at 1 ,690 trees in this public tree network. We currently have, you know, just shy of 5,600. 1 spent -- I'm not going to spend a lot of time on the graph on the right, but the important part of this -- it's been a big focus for the last decade to get the old tree boxes replaced with the new ones and this year we are entering a new phase where all of the original tree boxes that need to be replaced have been. There are a handful -- the eight -- the number eight on there are some of those older ones, but that are still doing fine and we don't want to pull out a good tree just for the sake of it. So, there is currently with the growth downtown 145 total tree boxes downtown and we are kind of entering a new maintenance mode and some of those will continue to be replaced over time, but the annual focus is going from replacement focus to maintenance focus. Classes, camps, and excursions are another major focus of ours. Our activity guides come out three times a year. One is a combination for winter and spring. Our summer activity guide was actually just released last week. Hopefully you have seen a link to that. We are doing it digitally this year, knowing that things are in constant flux and change, but our summer activity guide is now out and, then, we anticipate a new activity guide coming out for the fall. You can see the growth of those activity guides, enrollments through the years. We know that this year we will be down somewhat. We will have to wait until next year to see how we are impacted. But as the city grows so does the interest in the activities, camps, and classes that we were able to provide as a department. Sports is another major division of what we do. We focus on providing adult sports leagues for things like basketball, softball, flag football and volleyball. Those have been on hold this spring due to the COVID-19. We do anticipate those seasons being able to be reactivated with the beginning of phase three here in June with some social distancing measures in place and a reduced number of games taking place at a single facility to keep crowd sizes down. We are looking forward to slowly bringing some of those things back online. Youth sports we do -- well, we don't run the leagues ourselves, we provide the space for those through many wonderful partners in the community. You can see for the sports that we run, the growth of those over the years, and, again, we know that this year will be impacted, but we are also adapting and I look forward to sharing with you some of the things that we are doing in response to needing to be creative with some new ideas for sports that kind of adjust to the new normal and I will have a slide on that coming up soon. Special events are a particular challenge in -- where we currently are and we are working very diligently to try and figure out how and when things can fit in an adapted version. While it's not on this list, because it's not a city sponsored event, I think it's probably worth mentioning here. The Memorial Day event that the American Legion puts on, we have found a way to -- to livestream that. So, even though there is not a gathering, if you will, there is still a way for -- for people to participate and we are happy that we can join with the Legion to help provide that. For our part we are envisioning that our first real event of the season will probably be Independence Day on the Fourth of July. While we won't be doing things like face painting and bounce houses, we do want to see a fireworks show Meridian City Council Meeting Agenda June 2,2020— Page 19 of 263 Meridian City Council Work Session May 19,2020 Page 16 of 23 that people come out and celebrate the birth of our country. So, we anticipate that moving forward. The community block party that's usually in early June about now -- or not now, but coming up soon, will be made -- sorry. It's Gene Kleiner Day that's there. We are going to combine that with community block party, which falls in the fall in September and so those will be in September. Movie Night we hope to kick off the week following the Fourth of July. We are still looking for guidance on large events from the governor's office and adapting as needed to that. Things like Movie Night, we know that families can and probably will social distance well, but the large groups of youth and teens that we get at those will pose a challenge to social distancing. So, trying to weigh all of those things and what we do. You have already had the update on the Arts Commission, so I don't need to spend a lot of time here, but I do want to say that the addition of Audrey Belknap on our staff has been wonderful. She has come in and just really grabbed that bull by the horns and without a lot of guidance has been able to jump in with both feet and figure things out and be of great assistance to the commission. We look forward to having a closer relationship with both the Arts Commission and the Historic Preservation Commission moving forward. We love our volunteers. We miss our volunteers. We anticipate the volunteer program will likely be able to start back up beginning in stage three. They provide a lot of wonderful services to us, including the park ambassador program in our parks, the City Hall information desk. They also do tours through City Hall. In addition to those that we have just groups from the community that -- that do things for us and every year we have many scout projects -- particularly Eagle Scout projects. These are some of the things I'm most excited to share with you, because this is not just an update of where we are at today, but some of the things that we have been able to do as a team over the past year as part of our annual update. I think the big highlight for all of us this last year was the grand opening of Discovery Park, its first phase in south Meridian on July 26th. Wonderful new destination park for south Meridian to enjoy. We have had some great remodel work done at the HomeCourt, including the new restrooms and Bay 5. We held an open house to celebrate that on Valentine's Day, February 14th. The art in Renaissance and Champion Park, which is a partnership with the Arts Commission, is complete. We look forward to being able to celebrate that with a ribbon cutting sometime this summer with the date to be determined and there is a picture of Audrey, our new arts and culture position. Last fall in October we dedicated the new Charlie Rountree Ball Field in Fuller Park. We have also had a partnership with the library to install memory lane story walk along the loop pathway near where the Senior Advisory Board is now looking into putting the -- the exercise equipment and we look forward to having a ribbon cutting with them this summer for that as well. The Fuller Park ADA repairs were completed. The design work for Heroes Park expansion and design. The concept planning was done and the -- currently underway is all of the -- the construction documents and, then, we filled our rec coordinator sports position. Skylar has got some great ideas that are including some new -- not tournaments, but -- sorry, I'm trying to remember what I'm -- the word I'm looking for. Leagues. That's the word I'm looking for. For things like cornhole and spikeball that are able to be done with smaller groups with social distancing and actually has a lot of interest. This is a quick overview of our reopening plan. I have e-mailed it out to all of you previously, but I just want to point out that in stage one we aligned with the governor's order and opened up our youth sports practices, our park restrooms to support them and any church uses in the park. This last Meridian City Council Meeting Agenda June 2,2020— Page 20 of 263 Meridian City Council Work Session May 19,2020 Page 17 of 23 weekend we were pleased to be able to reopen our pickleball and tennis courts, our playgrounds, our outdoor gyms and we anticipate the opening of the main street market season next -- next week or this -- this coming weekend. I know that their updated agreement was approved by Council last week. Moving forward we look forward to seeing even more things able to reopen and as we continue to reopen things in a measured way as we continue to monitor the curve and make sure we are doing so responsibly. A few updates. One, the future phases of Discovery Park, it made good progress on the -- the concept plan for those future phases over the last six to eight months. We were successful in -- over the winter doing quite a bit of youth outreach on things that youth would like to see in those future phases. Right now we do not anticipate phase two moving forward in the coming fiscal year due to things like, you know, roads and intersections in the area being under improved and the lack of sewer existing to the site. Wanting more pedestrian connectivity and ongoing coordination with the Williams pipeline that we continue to work on. Right now we have the phase two currently planned tentatively and the -- our comprehensive financial plan for FY-22, but even that is pending those future improvements in the area. A couple of other quick project updates. The new community center is a really really big one for us. That one's in partnership with the Galena Development team, as well as the Planning Department and MDC. The Planning Department and MDC are focused on this block and the formation of an urban renewal area. The -- for our part, you know, Garrett and I have been conducting remote tours via Zoom with other centers to gather information and ideas. Currently the group is -- is investigating multi-use concepts to get more uses than just the community center on the site. Staffing is going to become a key conversation for us in future presentations to determine what type of uses we can accommodate there. This one to the right of MPR fees isn't really a current project, but it seems to have been coming up quite a bit recently with Council, so I added it as a discussion item to let you know that it's on my radar. I would like to see a fee review done in partnership with -- with Finance. We need to build a priority based budgeting cost recovery model that's based on our adopted policies, so that that's more easily shared with Council as questions come up. The Finance Department did adopt -- or the Council adopted -- the Finance Department proposed and Council adopted this new pyramid for fee recoveries and I think this whole thing may make sense to roll into the upcoming Meridian Parks and Recreation master plan update, which we will be talking about later. Greenplay has a lot of expertise in cost recovery models and could help advise us if there is interest in that moving forward. On the horizon looking out we have a lot of pathway projects underway. East James Court is actually under construction now. This is -- that's a sidewalk widening project to take it from a five foot -- five foot sidewalk to a ten foot pathway. We are in constant communication with both development community, wastewater treatment plant from Public Works and others, to try and get Five Mile Creek pathway connected through to Ten Mile -- from Ten Mile to Black Cat. We have a partnership with ACHD for on Ten Mile Road for that trailhead near Reta Huskey Park and Council just recently approved a CDBG project for the Fairview Avenue connection that we look forward to being able to see moving forward a little faster than originally anticipated. Also on the horizon we anticipate this summer seeing new cornhole and spkeball leagues like from Skyler and a pretty good buzz, particularly around the cornhole leagues, interesting to see how many people register for that. Our Pine Avenue pedestrian rest stop for the pathway, which is on Pine Avenue near Meridian City Council Meeting Agenda June 2,2020— Page 21 of 263 Meridian City Council Work Session May 19,2020 Page 18 of 23 downtown between Meridian and Locust Grove, is -- all the concrete is in and landscaping is underway. And, then, the Finch Lateral and South Loop Pathway or the one in north Meridian near Locust Grove and Ustick, that's been an ongoing project for design that Council has approved and we will be looking forward to going -- taking that to -- into a construction project hopefully next year. So, you can keep up with all of what we are doing in many ways on our website, Facebook, Twitter. We love these hashtags, mymeridian and meridianparks, and with that I thank you for the opportunity to give this update and will stand for questions. Simison: Thank you, Steve. I know you were doing your best to be quick with your comments and to try to keep us on task. Council, any questions for Steve? That's a lot of information I know. Borton: No. Great report. Siddoway: Thank you. We -- we very much appreciate the support of the Council. We love what we do and that we are able to -- to bring the kind of things that we do to our -- the citizens of our community. So, thank you. Hopefully this provides you a good general update on many of the accomplishments over the past year and where we are headed this summer. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: One quick question. Steve, have you tried to play spikeball? That game is impossible. If you are over the age of 20. Siddoway: I have. I actually own a set. Borton: Young person's game. Good stuff. Simison: Thank you, Steve. Appreciate it very much. Siddoway: Thank you. C. Department of Justice COVID-19 Grant Award Simison: Item -- next is Item 7-C. I believe these next three items should go fairly quickly. I will turn this over to Mr. Watts. Watts: Thank you, Mr. Mayor, Council Members. I'm here this afternoon presenting the DOJ grant for the COVID PPE supplies. On the 28th of April we received notification that we were granted this -- or awarded this grant. It has gone through the city's grant committee. It's been approved by the grant committee. And with this I'm also presenting the budget amendment for spending authority. The grant was a not to exceed amount of Meridian City Council Meeting Agenda June 2,2020— Page 22 of 263 Meridian City Council Work Session May 19,2020 Page 19 of 23 65,245 for our PPE gear and the grant period that we are authorized through -- that we requested is September 30th of this year. With that I will stand for any questions. D. Fiscal Year 2020 Budget Amendment for Department of Justice COVID-19 Grant in the Not-to-Exceed Amount of 65,245.00 Simison: Council, any questions for Mr. Watts? Okay. Well, then, I will move on to Item 7-D, fiscal year budget amendment for the Department of Justice COVID-19 grant not to exceed 65,245. Do I have a motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I move we approve Item 7-D, budget amendment for FY-2020. It's the Department of Justice COVID-19 grant for a not to exceed amount of 65,245 dollars. Hoaglun: Second. Simison: I have a motion and a second to approve Item 7-D. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Watts: Thanks, everyone. Nice to see you all again. E. Budget Amendment in the Amount of $335,559 to Purchase Additional Water Meters/MXU's Supporting City Growth Simison: Item 7-E is a budget amendment for the purchase of additional water meters. I will turn this over to Mr. Teller for what I assume is a short presentation. Teller: Yes. Yes. Hopefully we will have a pretty short presentation. So, can everybody hear me? Yeah? Good. All right. So, good evening, Mayor, Members of Council. Thank you for your time tonight. Tonight for your consideration I have before you a budget amendment for the purchase of new water meters. But before I get into the details I would like to give you a short kind of background of our meter program, our different meter types, how we budget for them and, basically, how we purchase them. And we are going to have some technical difficulties here. I can't get the slide to move. Meridian City Council Meeting Agenda June 2,2020— Page 23 of 263 Meridian City Council Work Session May 19,2020 Page 20 of 23 Johnson: This is Chris. I'm controlling your slides here. Just tell me when to go. Teller: Oh. Okay. All right. Yeah. You are on slide two. Okay. So, what slide are you on? Two? One. One more slide up. There you go. Okay. So, our meter program is divided into two distinct categories. It's basically new installs, which we refer to as new capital meters, and replacements. Our new capital installs are associated with new development and are purchased in conjunction with our -- our building permits and, basically, when our permits are issued we purchase a corresponding meter for that property. So, it's kind of a one for one pass through for us. The cost of these meters is funded solely by the new development and, like I said, are a direct pass through. Next slide. So, when it comes to new meters, just so everybody knows, one size really doesn't fit all. There is different types of meters for different types of applications and we break ours into three separate categories and those categories are residential, commercial, irrigation. Our residential meters, they are basically small. They are three quarter inch interior diameter in size and they are really good for capturing the low flows of water like a normal home would have, about 25 gallons or so in less than minute. And, then, our commercial meters -- they are a little bit larger. They range from one inch to four inch in size and these meters are a little bit more complicated and, of course, they are more expensive. But they are really good at capturing both the high and low flows that we are looking for that a commercial property would -- would typically see. And, then, our third are irrigation meters and they are larger. They are still like the -- the commercial meters. However, they are -- they are not very -- very complicated. They are more simpler in design. But they are really -- really good at capturing the high flows of water. And we select these meter types based on these three different categories and, basically, the estimated water demands that each property will use. Next slide. So, in addition to the meters, we also need to purchase and replace the equipment needed to collect our meter reads for our billing and this equipment are what we call MXUs is what we use and they are connected to our meters and they transmit the read data from them to our reading system. There is basically two types of MXUs. First type is single and these are used typically for commercial and irrigation services where only one meter is -- is required for that application. And, then, we have doubles and they are used for -- for residential services. Typically where two meters are in close proximity and they share an MXU. So, what does all this cost? Meter prices, they vary by both size and type. As you can imagine the smaller residential meters are -- are not that expensive, they are about 138 dollars apiece, but our commercial irrigation meters can be a lot more expensive and some of them are up to about 3,400 dollars apiece. MXUs are priced based on basically which type they are, you know, singles or doubles. So, when you think about the 39,000 service connections that we have, our investment in meters and equipment is significant and it's critical that we fund the purchase and replacement of this infrastructure to keep up with our current demands for both growth and our replacement program. Next slide. So, with our current budget, although it's -- it's in one GL account, it's broken out into two distinct categories for budget forecasting, like I mentioned before, the replacements and new capital. So, quantities for replacement meters and MXUs are determined each year by our -- our meter replacement plan and it's based on a -- our 19 year replacement cycle. We have got a pretty dedicated plan that takes us out at least the next ten years for that. And, then, for the new capital meters it's a little bit different. We kind of depend on growth Meridian City Council Meeting Agenda June 2,2020— Page 24 of 263 Meridian City Council Work Session May 19,2020 Page 21 of 23 trends for that and that's what drives our quantities needed for the next budget year. Next slide. So, historically we have done our -- our budget forecasting with residential meters basically with the small meters in mind and that's -- that's generally been what we have been seeing permit wise and what we have been installing around the city and commercial growth has been very minimal, so forecasting at that lower -- lower cost for meters has worked really well for us. However, in 2019 this all kind of changed for us with the large and sudden swing of commercial and multi-family properties being developed, the mix of meters changed dramatically with these -- these larger meters. So, overall it -- our meter costs have gone substantially higher and our budget amount and need has -- has come along right with that. So, this is a trend that's kind of continued into this budget year and it's the reason for this budget amendment request. So, with our budget, our original FY 20 budget is 843,000 dollars, which is still a lot of money, but, however, given our growth that we have already experienced this year -- I mean we have had a little dip this last month, but it seems to be kind of coming back -- combined with what -- our forecasting sales revenue through September is -- is appearing to be, it's estimated that we are going to need an additional 35,000 -- sorry -- 335,000 dollars to cover our new capital meter expenditures. And so with this I respectfully request a budget amendment for our FY-20 year in the amount of 335,599 dollars. And with that I thank you for your time and stand for any questions you may have. Simison: Council, any questions for Dennis? If not, do I have a motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I move that we approve Item 7-E, a budget amendment in the amount of 335,559 dollars to purchase additional water meters and MXUs to support the growth of our city. Hoaglun: Second. Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not, the clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 8: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code Meridian City Council Meeting Agenda June 2,2020— Page 25 of 263 Meridian City Council Work Session May 19,2020 Page 22 of 23 Simison: Sorry, Council, I just closed the stuff that I didn't mean to. Our next item is an Executive Session, I believe. Do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that the Council adjourn into Executive Session for Idaho Code 74-206 (d). Borton: Second. Simison: I have a motion and a second to adjourn into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, absent; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: We will adjourn into Executive Session. EXECUTIVE SESSION: (5:44 p.m. to 6:08 p.m.) Simison: Council, do I have a motion? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I move that we come out of Executive Session. Borton: Second. Simison: I have a motion and a second to come out of Executive Session. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. And we are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: We will begin this meeting in two minutes. Borton: We need to adjourn the meeting. Meridian City Council Meeting Agenda June 2,2020— Page 26 of 263 Meridian City Council Work Session May 19,2020 Page 23 of 23 Simison: Oh, yes. Sorry. Can I have a motion to adjourn? Hoaglun: Mr. Mayor, I move we adjourn our work session meeting. Borton: Second. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:08 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 6 / 2 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda June 2,2020— Page 27 of 263 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item - Hensley Station No. 1 Sanitary Sewer and Water Main Easement No. 1 ATTACHMENTS: De T11 e 11111 Easement Exhibit 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 3 of 150 ADA COUNTY RECORDER Phil McGrane 2020-059663 BOISE IDAHO Pgs=6 CHE FOWLER 05/20/2020 01:46 PM CITY OF MERIDIAN, IDAHO NO FEE Proiect Dame(Subdivision): Hensley Station No 1 Santtan•Sewer S Water Main Easement Number: #1 Identify this Easement by sequential number if Project contains more than one casement of this type. (Sec Instructions for additional information). SANITARY SENIER AND 11ATER MAIN EASEMENT THIS Easement Agreement, made this 19th day of May 2020 between NORTHERN LAND HOLDINGS LLC ("Grantor")and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary server and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the GraIitee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said casement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda May 19,2020— Page 4 of 150 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and casement hereby granted shall become part of', or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: A��— STATE OF 1DAHO ) ) ss County of Ada ) This record was acknowledged before me on / 1;98 (date) by j M? c n /f, (name of individual), [complete the follntt-i,rg if Signing ill cr mpmse„trrtire capacity, or strike the following if signing in cm individual capach)] on behalf ofl%gV iteJCAAb Ato/N41 Wt(ttame of entity on behalf of whom record was executed), in the following representative capacity: A40-M* r (type of authority such as officer or trustee) COM� VIM t ff"2341 NOTARY PUBUO STATE OF IDAHO Notary Signature MY COMMISSION EXPIRES0723f2101 y Commission Expires: Sanitary Sewer and Water Main Easement REV.01/0 112020 Meridian City Council Meeting Agenda May 19,2020— Page 5 of 150 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) . SS. County of Ada ) This record was acknowledged before me on 5-19-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda May 19,2020— Page 6 of 150 Legal Description Hensley Station Subdivision No. 1 City of Meridian Sanitary Sewer and Water Easement An easement located in the SW %4 of Section 10, Township 3 North, Range 1 West, Boise Meridian, Ada County, Idaho, more particularly described as follows: Commencing at an Aluminum Cap monument marking the southwest corner of said Section 10, from which a Brass Cap monument marking the northwest corner of said SW % of Section 10 bears N 0°38'57" E a distance of 2653.05 feet; Thence N 0038'57" E along the westerly boundary of said SW '/4 a distance of 1087.83 feet to a point; Thence leaving said westerly boundary S 89°15'44" E a distance of 350.03 feet to a point on the northerly right-of-way of W. Aviator Street, the POINT OF BEGINNING; Thence leaving said right-of-way N 0036'41" E a distance of 73.58 feet to a point; Thence N 47043'37" W a distance of 14.06 feet to a point; Thence N 0°44'16" E a distance of 15.04 feet to a point; Thence N 49°20'41" W a distance of 2.43 feet to a point; Thence N 89°15'44" W a distance of 264.64 feet to a point; Thence N 0038'57" E a distance of 33.00 feet to a point; Thence S 89'15'48" E a distance of 66.69 feet to a point; Thence N 0044'16" E a distance of 9.31 feet to a point; Thence N 77015'51" E a distance of 15.21 feet to a point; Thence N 0°38'54" E a distance of 248.77 feet to a point; Thence N 46033'56" W a distance of 18.04 feet to a point; Thence N 89°21'03" W a distance of 68.26 feet to a point; Thence N 0038'57" E a distance of 1.54 feet to a point; Thence N 88025'50" W a distance of 25.00 feet to a point on the easterly right-of-way of N. Black Cat Road; Thence along said right-of-way N 0038'57" E a distance of 33.08 feet to a point; Thence leaving said right-of-way S 88025'50" E a distance of 25.00 feet to a point; Lz.i`]5b1i.Jt11)ii Hensley Station Subdivision No. 1 Q___'-Land Surveying and Consulting Meridain Sewer&Water Easement Job No. 19-57 Page 1 of 2 Meridian City Council Meeting Agenda May 19,2020— Page 7 of 150 Thence N 0°38'57" E a distance of 5.50 feet to a point; Thence S 88°25'50" E a distance of 170.58 feet to a point; Thence S 1°34'23" W a distance of 38.03 feet to a point; Thence N 88°23'00" W a distance of 33.18 feet to a point of curvature; Thence a distance of 26.98 feet along the arc of a 17.00 foot radius curve left, said curve having a central angle of 90'55'13" and a long chord bearing S 46006'34" W a distance of 24.23 feet to a point of tangency; Thence S 0°38'57" W a distance of 239.89 feet to a point of curvature; Thence a distance of 26.68 feet along the arc of a 17.00 foot radius curve left, said curve having a central angle of 89°54'41" and a long chord bearing S 44'18'24" E a distance of 24.02 feet to a point of tangency; Thence S 89'15'44" E a distance of 149.43 feet to a point of curvature; Thence a distance of 26.74 feet along the arc of a 17.00 foot radius curve left, said curve having a central angle of 90°07'35" and a long chord bearing N 45°40'29" E a distance of 24.07 feet to a point of tangency; Thence N 0042'16" E a distance of 6.58 feet to a point; Thence S 89'23'19" E a distance of 16.49 feet to a point; Thence N 0°36'41" E a distance of 2.90 feet to a point; Thence S 89'23'19" E a distance of 21.50 feet to a point; Thence S 0°36'41" W a distance of 28.57 feet to a point; Thence S 21°47'59" W a distance of 49.80 feet to a point; Thence S 0°36'41"W a distance of 84.06 feet to a point on the northerly right-of-way of W. Aviator Street; Thence along said northerly right-of-way N 89014'25" W a distance of 46.00 feet to the POINT OF BEGINNING. This easement contains 35,153 square feet (0.807 acres) more or less L Lq and is subject to any other easements existing or in use. 5`13 s T N�0 1111�8 Clinton W. Hansen, PLS pw�Z�ttZ,,�o Land Solutions, PC y P = April 23, 2020 %, TF 0 F 0 5b TON W NPR Hensley Station Subdivision No. 1 Lac'n—d blution -Land Surveying and Consulting Meridain Sewer&Water Easement Job No. 19-57 Page 2 of 2 Meridian City Council Meeting Agenda May 19,2020— Page 8 of 150 CITY OF MERIDIAN SANITARY SEWER & WATER EASEMENT 1/4 HENSLEY STATION SUBDIVISION NO. 1 9 10 LOCATED IN THE SW 1/4 OF SECTION 10, T3N, R1W, B.M. W. PINE AVE. CITY OF MERIDIAN, ADA COUNTY, IDAHO " , CURVE TABLE S88'25 50 E 170 -_-_ _- CURVE LENGTH RADIUS DELTA BEARING CHORD NO'38 57 E 5.50 ' o C in I in C1 26.98' 17.00' 90'55'13" S46'06'34"W 24.23' I o S88'25'50 E 25.00 � N M i M C2 26.68' 17.00' 89'54'41" S44'18'24"E 24.02' I --- + C"3 26.74' 17.00' 90'07'35" N45'40'29"E 24.07' N89' W 68.26 IF 388 3 00 WN46'33'56"W 8 �''Q 18.04 I n ZI Ico 00 N( (N I - - Ld I� - - `r N -co ,fin r7 too- CD LO �� z1 i� 2 `PcP I Q w s�yr�6FF�52�, i NO'42'16"E o E- 93 , I 6.58 cn Z 66., 1 j ( I w S89'15'48E \J � __- S89'15'44"E 149.43' V i� i °N° -------- ---------------- 0° I o O PROPOSED EASEMENT ' co 35,153 SF IZ ----i---i-- N89'15'44"W 264.64' I -- I 00 r*o� low Z, ,Vj I I N89'15'44"W 350.03' N89'----IW W. AVIATOR ST. POINT OF BEGINNING 46.00' Ir--: o Npl 0' 35' 70' 140' \STF 0 7a. 16 15 W. FRANKUN RD. vA d`I��31$�0 2 Lan r£ OF SOP 5� Land Surveying and Consulting w� 231 E.5TH ST.,STE.A �ON W.\A MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 fax www.landsolutions.biz J08 NO.19-57 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item - Lost Rapids Subdivision Sanitary Sewer and Water Main Easement No. 3 "& ANATTACHMENTS: De Type loa Easement Exhibit 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 10 of 150 ADA COUNTY RECORDER Phil McGrane 2020-059664 E'rniect 1�'arnc(Subdivision): BOISE IDAHO Pgs=7 CHE FOWLER 05/20/2020 01:46 PM Lost Ranid.g SUbdiyislon CITY OF MERIDIAN, IDAHO NO FEE Sanitary Sewer&Water Alain Easement Number: 3 Identify this Easement by sequential number if Project contains more than one easement of this type. (See instructions for additional information). SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 19th day of May , 2020 between Costco Wholesale Corporatia ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation. ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main.Easement REV. 05/31/2019 Meridian City Council Meeting Agenda May 19,2020— Page 11 of 150 purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: N& Kwm�. By; David Messner, Senior VP Real Estate STATE Ola UhAl o�-) ) ss County of This record was acknowledged before me on -l5 AO,9-o (date) by _David Messner (name of individual), [complete the following if signing in a representative capacity, or strike the.following if signing in an individual capacity] on behalf of Costco Wholesale Corporation, name of entity on behalf of whom record was executed), in ttie tonowing representative capacity: Senior VP Real Estate (type of authority such as officer or trustee) Na QQ-``otk`xXpz 4,,� Q0P�k �`p�,� Notary Sign it --- O i 3Z 50 - ' - 0 's My Commission Expires: �� I ti� Z 7`09r1 �ti`4 Sanitary Sewer and Water Main Easement REV. 05/31/2019 Meridian City Council Meeting Agenda May 19,2020— Page 12 of 150 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 5-19-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Meridian City Council Meeting Agenda May 19,2020— Page 13 of 150Verslon 01/01/2020 km E N G I N E E R I N G April 6,2020 Project No.17-104 City of Meridian Sewer and Water Easement Legal Description Exhibit A A parcel of land for a City of Meridian Sewer and Water Easement situated in a portion of the Northeast 1/4 of Section 27,Township 4 North,Range 1 West,Boise Meridian,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the Northeast corner of said Section 27,which bears S89'17'35"E a distance of 2,647.29 feet from a found aluminum cap marking the North 1/4 corner of said Section 27,thence following the northerly line of the Northeast 1/4 of said Section 27,N89'17'35"W a distance of 544.67 feet; Thence leaving said northerly line,SGO'42'25"W a distance of 611.20 feet to POINT OF BEGINNING 1. Thence SOO'43'24"W a distance of 388,83 feet; Thence S89'16'35"E a distance of 212.14feet to westerly line of an existing City of Meridian Sewer and Water Easement(per Inst.No.2019-077072); Thence following said westerly line the following three(3)courses, 1. S00'43'24W a distance of 20.00 feet; 2. S89'16'36"E a distance of 8.93 feet; 3. S00'39'31"W a distance of 10.00 feet; Thence leaving said westerly line, N89'16'35"W a distance of 335.95 feet; Thence S00'43'24"W a distance of 23.35 feet; Thence N89'16'36"W a distance of 10,00 feet; Thence NOO'43'24"E a distance of 23.35 feet; Thence N89'16'35"W a distance of 292.31 feet; Thence SOO'43'24"W a distance of 23.34 feet; Thence N89"16'36"W a distance of 10.00 feet; Thence N00'43'24"E a distance of 23,34 feet; Thence N89'16'35"W a distance of 165.28 feet; Thence N44'16'36"W a distance of 32.12 feet; Thence N00'43'24"E a distance of 139.62 feet; Thence N89"1636"W a distance of 16,26 feet; Thence NOO'43'2,V E a distance of 10.00 feet; Thence 589'16'36"E a distance of 16,26 feet; Thence NGO'43'24"E a distance of 192,71 feet; Thence N39'39'18"E a distance of 36.12 feet; Thence N50'20'42"W a distance of 9.18 feet; Thence N00'43'24"E a distance of 232.26 feet to the southerly line of said City of Meridian Sewer and Water Easement; Thence following said southerly line,S89'16'36"E a distance of 20.00 feet; Thence leaving said southerly line,SOO`43'24"W a distance of 212.33 feet; 9233 West State Street o Boise, Idaho 83714 • 208.639,6939 • kmengilp.com Meridian City Council Meeting Agenda May 19,2020— Page 14 of 150 Thence S89°16'36"E a distance of 77.03 feet; Thence N00'43'24"E a distance of 12.47 feet; Thence S89'16'36"E a distance of 1.0.00 feet; Thence S00'43'24"W a distance of 12.47 feet; Thence S89`16'36"E a distance of 271.21 feet; Thence N00'43'24"E a distance of 12.28 feet; Thence S89°16'36"E a distance of 10.00 feet; Thence S00`43'24"W a distance of 12.28 feet; Thence S89'16'36"E a distance of 211.38 feet to POINT OF BEGINNING 1. Said parcel contains 6.158 acres,more or less. EXCEPTING THEREFROM: Commencing at a point previously referred to as"POINT OF BEGINNING 1",thence S45'43'24"W a distance of 42.43 feet to POINT OF BEGINNING 2. Thence S00'43'24"W a distance of 149.71 feet; Thence N89°16'36"W a distance of 9.01 feet; Thence S00°43'24"W a distance of 10.00 feet; Thence 589`16'36"E a distance of 9.01 feet; Thence S00°43'24"W a distance of 209.12 feet; Thence N89'16'35"W a distance of 554.17 feet; Thence N44'16'36"W a distance of 15.56 feet; Thence NOO`43'24"E a distance of 218.82 feet; Thence S89'16'36"E a distance of 10.00 feet, Thence N00'43'24"E a distance of 104.62 feet; Thence N39'39'18"E a distance of44.21 feet; Thence S89`16'36"E a distance of 527.39 feet to POINT OF BEGINNING 2. Said parcel contains 4.739 acres,more or less. Said description contains a total of 1.419 acres,more or less,and is subject to all existing easements and/or rights-of-way of record or implied. All subdivisions,deeds,records of surveys and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated in. ILL LAND Attached hereto is Exhibit B and by this reference is made a part hereof. ti CE N spa s��G 1 662 s� V. OF KEH�4 K, 9233 West State Street Boise, Idaho 83714 208.639.6939 o kmengllp.com Meridian City Council Meeting Agenda May 19,2020— Page 15 of 150 POINT OF COMMENCEMENT NE CORNER N. 1/4 CORNER W. Chinden Boulevard SECTION 27 SECTION 27 BASIS OF BEARINGS _ N89'17'35'W 2647.29' 22 23 A—27 — 2102.62'— — — 544.67' 27 26 S89'1s'3s"E_ _ 11— �_ �L 0 20.00' _ — _ .1L— of v VWATER XISINGSEWER AND EASEFAENT PER 1 INST. No. 2019-077072 '4 Z'I I L18 L21 POINT OF $ L17 L19 L20 L22 BEGINNING 1� L15 S89'16'38'E 271,21' /SS89'16'366 EE 211,38' L15 �� LJL l�U L14 SEIT16'36"E 527.39' S45'43'24W POINT BEGINNING02 42.43'(TIE) 1 N00'43'24"E N00'43'24"E S00'43'24"W I 192,71' 104.62' 149.71' I I L23 CR a a p I 124 I- L13t � L26 Ilrwa I L12 i Cd L25 w It w COSTCO WHOLESALE CORPORATION N� z L11 1 :`t b �X a i I N APN: 50427110150 Cn x w z 1 I N00-43'24'E a 139.62' N4416'36"W I LL1 15.56, S89'16'35"E 212A4' � 2 N89'16'35"W 554.17' to 1 L2 `roT1Z11Zl�T12 6 L9-- N89-16'35-W 292.31` N69'16'35W 335.95' ' N89'16'35W L8 0 L7— _ L6 — L4 — T 0 165.28' L5 I 0 0 150 300 450 � � I a Plan Scale: 1" = 150' LEGEND 4 (� FOUND ALUMINUM CAP SOS. o CALCULATED POINT Raafa — --- -- -- SECTION LINE �: kinSQ — — PROPERTY BOUNDARY LINE omalmloom !j�e — ---- SURVEY TIE LINE ENGINEERS.SURVEYORS.PLANNERS PfTJ��Z07 EASEMENT AREA 7 9233 WEST STATE STREET BOISE,IDAHO83714 PHONE 12081 639.6939 FAX(208)639-6930 Exhibit B 5L City of Meridian Sewer and Water Easement - Costco Wholesale Meridian W DATE: Aprli,2020 PROJECT: 17-104 SNEE A portion of the Northeast 1/4 of Section 27,Township 4 North, Range 1 West I OF Z City of Meridian,Ada County, Idaho. ll Meridian City Council Meeting Agenda May 19,2020- Page 16 of 150 LINE TABLE LINE TABLE LINE LENGTH DIRECTION LINE# LENGTH DIRECTION L1 20.00 SO'43'24"W L15 9.18 N50'20'42"W L2 8.93 S89'16'36"E L16 77.03 S89'16'36"E L3 10.00 SO'39'31"W L17 12.47 NO'43'24"E L4 23.35 SD'43'24"W L18 10.00 S89'16'36"E L5 10.00 N89'16'36W L19 12.47 S943'24"W L6 23.35 NO'43'24"E L20 12.28 NO'43'24"E L7 23.34 S0'43'24'1N L21 10.00 S89'16'36"E I La 10.00 N89'16'36'W L22 12.28 SO'43'24"N M 1-9 23.34 NO'43'24"E L23 9.01 N89'16'36W 0 a o L10 32.12 N44'16'36"W L24 10.00 SO'43'24"W n L11 16.26 N89'16'36"W L25 9.01 S89'16'36"E a ry L12 10.00 N943'24"E L26 10.00 S89'16'36"E n s c z L13 16.26 S89'16'36"E L27 44.21 N39'39'1WE x L14 36.12 N39'39'18"E r 3 a 0 u V F+ in w w {i! w a 3 a w w h lJ G 4 � u w $ ENGINEERS.SURVEYORS.PLANNERS 7 9233 WESTSTATE STREET i BOISE,IDAHO 83714 PHONE(208)639-6939 FAX(208)639.6930 Exhibit B s City of Meridian Sewer and Water Easement- Costco Wholesale Meridian w DATE; April.2020 PROJECT: 17-104 SHEET: A portion of the Northeast 1/4 of Section 27,Township 4 North, Range 1 West 2 OF 2 City of Meridian, Ada County, Idaho. Meridian City Council Meeting Agenda May 19,2020— Page 17 of 150 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Lost Rapids Subdivision Water Main Easement No. 1 ATTACHMENTS: De Type Easement 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 18 of 150 Project Name(5ulkdivision): Lost Rapids Subdivision ADA COUNTY RECORDER Phil McGrane 2020-059665 ater Main Easement Number: 1 BOISE IDAHO Pgs=6 CHE FOWLER 05/20/2020 01:47 PM Identify this Easement by sequential number if Project contains CITY OF MERIDIAN, IDAHO NO FEE more than one Water Main easement. (See Instructions for additional information). WATER MAINEASEMENT THIS Easement Agreement, made this 19th day of May 1 20 20 between Costco Wholesale Corporation ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS and ) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Meridian City Council Meeting Agenda May 19,2020— Page 19 of 15Verslon 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: ��Kwlllv� By: David Messner, Senior VP Real Estate STATE OF ] ss County of AZW-- ) Y- This lord was acknowledged before me on (date) by David Messner (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Costco Wholesale Corporation (name of entity on behalf of whom record was executed), in the following representative capacity: Senior VP Real Estate (type of authority such as officer or trustee) (stamp) iftd Nf �� Notary Sig at a .,f o� i SXP4 My Commission Expires: _z5;9 q : 0 3: .a • "y0 PUS i� 7-�j of ....L5���1\�����,• y 111111rT,q; ,EOf t Water Main Easement Meridian City Council Meeting Agenda May 19,2020- Page 20 of 15Verslon 01/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 5-19-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Meridian City Council Meeting Agenda May 19,2020— Page 21 of 15(N7erslon 01/01/2020 E N G I N E E R I N G April 7,2020 Project No.17-104 City of Meridian Water Easement Legal Description Exhibit A A parcel of land for a City of Meridian Water Easement situated in a portion of the Northeast 1/4 of Section 27,Township 4 North,Range 1 West,Boise Meridian,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the Northeast corner of said Section 27,which bears S89°17'35"E a distance of 2647.29 feet from a found aluminum cap marking the North 1/4 corner of said Section 27,thence following the easterly line of the Northeast 1/4 of said Section 27,S00`20'42"W a distance of 358.09 feet; Thence leaving said easterly line,N89°39'18"W a distance of 281.04 feet to the northerly line of an existing City of Meridian sewer and water easement(per Inst.No.2019-077072)and being the POINT OF BEGINNING. Thence following said northerly line,N89"17'16"W a distance of 10.00 feet; Thence leaving said northerly line,N00"42'44"E a distance of 25.60 feet; Thence S89'17'16"E a distance of 10.00 feet; Thence S00°42'44"W a distance of 25.60 feet to the POINT OF BEGINNING. Said parcel contains 256 square feet,more or less,and is subject to all existing easements and/or rights- of-way of record or implied. All subdivisions,deeds,records of surveys and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated in. Attached hereto is Exhibit B and by this reference is made a part hereof. L L A ND a � a b66G - �9T OF ,aP� �-I ,{ o 9233 West State Street • Boise,Idaho 83714 • 208.639.6939 • kmengllp.com Meridian City Council Meeting Agenda May 19,2020— Page 22 of 150 10.00 s89°17'16"e c � v ti N 7 K n89°17'16"w 10.00 Title: Date: 04-07-2020 Scale: 1 inch=5 feet File: Tract 1: 0.006 Acres: 256 Sq Feet:Closure=n00.0000e 0.00 Feet: Precision>1/999999: Perimeter= 71 Feet 001=n89.1716w 10.00 003=s89.1716e 10.00 002=100.4244e 25.60 004=s00.4244w 25.60 Meridian City Council Meeting Agenda May 19,2020— Page 23 of 150 POINT OF COMMENCEMENT NE CORNER N. 1/4 CORNER — — — — — SECTION 27 22Z SECTION 27 W. Chinden Boulevard N_89'17'35"W 26_47.29'_ _ _ 22 23 27 BASIS OF BEARINGS 27 26 I I o au 3 � 06 o 5p LO GO % S� S89'17'16"E N00'42'44"E 10.00' 25.60' S00'42'44"W 25.60'Ga 0F D -FL II "'IiIl I�N89'39'18"W -- 281.04'(TIE) - - - - - � POINT OF I BEGINNING I N89'17'16"W i 0 1 I 10.00' I I � L - - - - - - -- - - � — I I I a z w Q 0 0 100 200 300 o IIIIIIIIIIIL gPlan Scale: 1" = 100, W LEGEND I i I I I FOUND ALUMINUM CAP 3 o CALCULATED POINT 0 a - - - -- SECTION LINE lam W - - ADJACENT BOUNDARY LINE N � SURVEY TIE LINE $ ENGINEERS.SURVEYORESTSTATES STREET PLANNERS 9233WESTAHO83714 EASEMENT AREA BOISE,IDAHO 83714 a PHONE(208)639-6939 FAX(208)639-6930 Exhibit B s City of Meridian Water Easement - Costco Wholesale Meridian DATE: April,2020 w PROJECT: 17-104 3 A portion of the Northeast 1/4 of Section 27,Township 4 North, Range 1 West w SHEET: 1 OF 1 City of Meridian,Ada County, Idaho. Meridian City Council Meeting Agenda May 19,2020— Page 24 of 150 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Prevail Subdivision No. 1 Water Main Easement No. 3 "w ATTACHMENTS: De Type loa Easement IL 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 25 of 150 ADA COUNTY RECORDER Phil McGrane 2020-059697 Project Name(Subdivision): BOISE IDAHO Pgs=5 VICTORIA BAILEY 05/20/2020 01:56 PM Prevail Subdivision No. CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: 3 Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this 19th day of May , 20 20 betweenJose and Maria Aseguinolaza ("Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda May 19,2020- Page 26 of 150 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinouished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement. and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF. the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Jose & Maria Asequinolaza Jose and Maria Asequinolaza t� STATE OF IDAHO ) ) ss County of Ada ) O This record was acknowledged before me on Ap (date) by Matias Aseguinolaza (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Jose and Maria Aseguinolaza (name of entity on behalf of whom record was executed), in the following representative capacity: Power of Attorney (type of authority such as officer or trustee) a ERT C" n COMMISSION#25573 l�t�V NOTARY PUBLIC Notary Ognature STATE OF IDAHO 3 ,8 o2�p [MY COMMISSION EXPIRES 03/18J2028 My Co ission Expires: Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda May 19,2020— Page 27 of 150 GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : SS. County of Ada ) This record was acknowledged before me on 5-19-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda May 19,2020— Page 28 of 150 EXHIBIT "A" DESCRIPTION FOR CITY OF MERIDIAN WATER LINE EASEMENT PREVAIL SUBDIVISION A portion of Government Lot 2 of Section 31, T.3N., R.1 E., B.M., Ada County, Idaho more particularly described as follows: Commencing at the W1/4 corner of said Section 31 from which the NW corner of said Section 31 bears North 00"37'56" East, 2641.54 feet thence along the East-West centerline of said Section 31 North 89°57'28" East, 60.94 feet to a point on the East right-of-way line of S. Meridian Road, said point being the REAL POINT OF BEGINNING; thence leaving said East-West centerline and along said East right-of-way line 25.00 feet along the arc of a curve to the right, said curve having a radius of 57,235.78 feet, a central angle of 00001'30" and a long chord which bears North 00°18'59" East 25.00 feet thence leaving said East right-of-way line North 89057'28" East, 798.72 feet to a point on the easterly boundary line of that parcel of land as described in a Warranty Deed, recorded as Instrument No. 8845594, records of Ada County Idaho; thence along said easterly boundary line South 05035'32" East, 25.12 feet to a point on the East-West centerline of said Section 31; thence along said East-West centerline South 89057'28" West, 801.30 feet to the REAL POINT OF BEGINNING. N pSG�G a 7729 � q OF�pP G.CP Meridian City Council Meeting Agenda May 19,2020— Page 29 of 150 S25 S30 S36 S31 PREVAIL SUBDIVISION NO. 1 ���I ZWN� d0- -- -- -- --� 23 W C'O(0 W L :ZE V)r vi m zi JOSE ASEGUINOLAZA I N N89'57'28"E o 60.94' 1/4 C1 _ N89'57'28"E 798.72' S5'35'32"E - If�f-7LZIJ-��7--=ZI fJ 25.12' S89'57'28"W 801.30' C-W1/16 OF BEGINNING S36 S31 REAL POINT N89'57'28"E� 326.22' CURVE TABLE CURVE RADIUS LENGTH CHORD DIST. CHORD BRIG. DELTA C1 57235.78 25.00 25.00 NO'18'59"E 0'01'30" dv i AND %.vGENSFO sG�G cc7729 O F GY G. 25 100 400 0 50 200 600 SCALE: 1 " = 200' r 50, TH 5` 020 3: NO IDAHO EXHIBIT "13 " DRAWING FOR 79 15. 9955 W.EMERALD ST. CITY OF MERIDIAN WATER LINE EASEMENT SHEET NO. SURVEY BOI 840-8570 SE 704 (208) PREVAIL SUBDIVISION SUBDIVISION �8570 GROUP L LC LOCATED IN GOVERNMENT LOT 2 OF SECTION 31, T.3N., R.IE., B.M., DWG. DATE ADA COUNTY, IDAHO 4/15/2020 Meridian Uty Council Meeting Agenda May 19,2020— Page 30 of 150 (�E IDIAN-- ITEM SHEET Council Agenda Item -3.E. Presenter: Chris Johnson Estimated Time for Presentation: 1 minute Title of Item - Memorandum of Understanding Between the City of Meridian and IAFF Local 4627 (Union) Regarding Article 15 of the Current Collective Agreement- Promotions to Provide for Waivers of Time In Grade and Probationary Status for Firefighter II Promotions MO to Waive Time-In Grade for F F I I promotional testing jak AOL ATTACHMENTS: Descriptio Type U loa IL MOU for Waiver of Time in Grade FFI I Agreements /Contracts 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 31 of 150 MEMORANDUM OF UNDERSTANDING This Memorandum of Understanding("MOU") is entered into this 14_day of �_, 2020, by and between IAFF Local 4627 ("UNION") and the City of Meridian ("CITY"). WHEREAS,the UNION and the CITY are parties to a Collective Labor Agreement effective October 16, 2018 — September 30, 2020 ("CLA") covering various terms and conditions of Employment of the Firefighter employees of the CITY; and WHEREAS, the CITY wishes to establish a two year promotional list for the rank of Engineer in anticipation of several Engineer promotions during the next two years. The UNION and CITY agree that a special test may be given, as set forth in Article 15 (Promotions) of the current CLA to provide qualified candidates for promotion to the above-referenced Engineer; and NOW THEREFORE,the CITY and UNION hereby agree as follows: I. The CITY shall conduct an Engineer promotional exam in late July-early August 2020 for purposes of Article 15. 2. The CITY and UNION agree to waive the time-in-grade requirement of Article 15 for all Firefighter II members who have completed the required Engineer Development Program (EDP) OR who have the required Certificates of Completion as referenced in the current CLA. The parties agree that this MOU shall expire upon the approval of a subsequent CLA between the parties or September 30, 2020 unless otherwise extended by mutual Agreement. v S ilk Z074D Tyl untree, President Date L 4627 PASSED by the City Council of the City of Meridian, Idaho,this 19th day of May , 2020. APPROVED by the Mayor of the City of Meridian, Idaho,this 19th day of May , 2020. APPROVED: ATTEST: Mayor Robert E. Simison Chris Johnson, City Clerk MEMORANDUM of UNDERSTANDING—Article 15—Promotions—Waivers of Time In Grade and Probationary Status Meridian City Council Meeting Agenda May 19,2020— Page 32 of 150 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.F. Presenter: Sonya Allen Estimated Time for Presentation: 0 Title of Item -Third Addendum to Development Agreement for Hill's Century Farm North (H- 2018-0134)with Martin L.Hill, Hill & Hill Properties, L.P. (Owner/Developer), Located at the Southeast Corner of S. Eagle Rd. and E.Amity Rd. Third Addendum to the Development Agreement between the City of Meridian and Martin L.Hill, Hill & Hill Properties, L.P (OWNER/DEVELOPER)for Hill's Century Farm North (H-2018-0134) Original DA recorded July 9, 2015 Instrument No. 2015-061375. First Addendum to DA recorded on December 8, 2016 Instrument No. 2016-119808. Second Addendum to DA recorded on April 24, 2019 Instrument No. 2019-033207 On ATTACHMENTS: Descriptio Typ Upload Date Third Addendum DA-Hill's Century Farm North(H-2018- Agreements /Contracts 5/14/2020 0134 Exhibit A to Hill's Century Farm MDA Exhibit 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 33 of 150 ADA COUNTY RECORDER Phil McGrane 2020-059662 BOISE IDAHO Pgs=60 CHE FOWLER 05/20/2020 01:46 PM CITY OF MERIDIAN, IDAHO NO FEE THIRD ADDENDUM TO DEVELOPMENT AGREEMENT PARTIES: I City of Meridian 2. Martin L. Hill,Hill& Hill Properties,L.P.,Owner/Developer THIS T H I R D ADDENDUM TO DEVELOPMENT AGREEMENT is dated this19thday of MaY 2020, ("THIRD ADDENDUM"), by and between City of Meridian' a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and Martin L. Hill , Hill & Hill Properties, L.P., whose address is 3625 E. Amity Road, Meridian, Idaho 83642, hereinafter called OWNER/DEVELOPER. RECITALS A. City and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on July 9, 2015 in the real property records of Ada County as Instrument No. 2015-061375 ("DEVELOPMENT AGREEMENT)and Addendum to Development Agreement that was recorded on December 8, 2016 in the real property records of Ada County as Instrument No. 2016-119080 ("ADDENDUM TO DEVELOPMENT AGREEMENT") and the Second Addendum to Development Agreement that was recorded on April 24, 2019 in the real property records of Ada County as Instrument No. 2019-033207 ("SECOND ADDENDUM TO DEVELOPMENT AGREEMENT"). B. City and OWNER/DEVELOPER now desire to amend the Development Agreement (Instrument no. 2015-063175), the Addendum to Development Agreement (Instrument no. 2016-119080) and the Second Addendum to Development Agreement (Instrument no. 2019- 033207) with this Third Addendum to Development Agreement which terms have been approved by the Meridian City Council in accordance with Idaho Code §67-6511 on April 28, 2020. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein,the parties agree as follows: I. OWNER/DEVELOPER,shall be bound by the terms of the original Development Agreement and all subsequent Addendums, except as follows: 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. Business hours of operation in the C-N district shall be limited from 6:00 am to 10:00 pm, as set forth in UDC I 1-213-3AA, except for the YMCA which is allowed to operate from 5:00 am to 10:00 pm. The residential care facility use does not violate the limitation on the hours of operation. Hill's Century Farm North—H-2018-0134 Page I Meridian City Council Meeting Agenda May 19,2020— Page 34 of 150 b. Future development of this site shall be generally consistent with the amended concept plans dated October 30, 2019, included in the Staff Report attached to the Findings of Fact and Conclusions of Law from the modification to development agreement(H-2019- 0134), attached hereto as Exhibit"A". c. Future development of this site should include a pedestrian pathway network that links the mixed use area with the residential and the elementary school/YMCA site as well as adjacent off-site properties. Vehicular connections should also be provided for interconnectivity within the site. d. The existing home in the R-8 zoning district that is proposed to remain at the south boundary of the annexation area midway between S.Eagle Road and S. Hillsdale Avenue shall be required to hook up to City water and sewer service within 60 days of the final platting of the estate lots, per MCC 9-1-4A; the existing home that fronts on E. Amity Road that is proposed to be removed with redevelopment of the site and the existing home that fronts on S. Hillsdale Avenue that is proposed to remain in the C-N district as long as the Hill's reside there are not required to hook up to City services. e. The rear or sides of homes on lots that face S. Eagle Road shall incorporate articulation through changes in materials, color, modulation, and architectural elements (horizontal and vertical)to break up monotonous wall planes and roof lines. f. To ensure future development is consistent with the objectives and vision of the MU-N designation the following items will be considered in reviewing development applications: i. Community serving facilities (i.e. a school, park, YMCA, library, hospitals, churches,daycares,civic buildings,or public safety facilities)should be provided; ii. Street sections consistent with the Ada County Highway District Master Street Map are required; iii. Neighborhood serving uses and dwellings should be integrated; iv. Residential uses should comprise a minimum of 40%of the development area with net densities ranging from 4 to 8 units per acre with supporting non-residential services. Non-residential uses should be smaller scale and provide a good or service that people typically don't travel more than a mile for and need regularly; V. Non-residential buildings should be proportional to and blend in with residential buildings consistent with the design guidelines and conceptual elevations presented by the Owner/Developer and approved by City Council included in Exhibit J of the Staff Report attached to the Findings of Fact and Conclusions of Law attached hereto as Exhibit"A"; vi. Employment opportunities for those living in the neighborhood are encouraged; vii. The mixed use project should be directly accessible to neighborhoods within the section by both vehicles and pedestrians; viii. Planning of the C-N property north of the park and YMCA shall consider appropriate visibility, parking and emergency access to the future neighborhood park. Hill's Century Farm North—H-2018-0134 Page 2 Meridian City Council Meeting Agenda May 19,2020— Page 35 of 150 ix. Sample uses appropriate in the MU-N area would include: townhouses, multi- family developments, neighborhood grocer, drug stores, coffee/sandwich/ice- cream shops, vertically integrated buildings, live-work spaces, dry cleaner/laundromat, salons/spas, daycares, neighborhood-scale professional offices, medical/dental clinics, gift shops, schools, parks, churches, clubhouses, public uses, and other appropriate neighborhood uses. g. The annexation area shall be subdivided prior to issuance of any building permits beyond those required for the development of the school, YMCA and park site, a wireless communication facility,the assisted living facility, medical clinic, and the Hill's Century Farm North community center complex on common Lot 101 as shown on the revised conceptual development plan dated October 30, 2019. h. The buildings in the retail/professional office area shown on the conceptual development plan shall be arranged to create some form of common, usable area, such as a plaza or green space as desired in Mixed Use designated areas as set forth in the Comprehensive Plan. i. Building sizes in the commercial retail/office portion of the development shall be limited to a 20,000 square foot building footprint as desired in MU-N designated areas in accord with the Comprehensive Plan (see page 25). If a structure contains a mix of both residential and office, or residential and commercial land uses, the maximum building size may exceed 20,000 square feet. j. A through driveway shall be provided on the Hill Property (Lot 150, Block 1) from E. Hill Park Lane to W. Rockhampton Ct. for emergency access purposes. 2. OWNER/DEVELOPER agrees to abide by all ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and the Project Site shall be subject to de-annexation if the DEVELOPER, or their assigns, heirs, or successors shall not meet the conditions of this Addendum as herein provided, and the Ordinances of the City of Meridian that are consistent with the terms of the Development Agreement and all Addendums 3. If any provision of this T h i r d Addendum is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Third Addendum and the invalidity thereof shall not affect any of the other provisions contained herein. 4. This Third Addendum sets forth all promises, inducements, agreements, condition, and understandings between OWNER/DEVELOPER and City relative to the subject matter herein, and there are no promises, agreements, conditions or under-standing, either oral or written, express or implied, between OWNER/DEVELOPER and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Third Addendum shall be binding upon the parties hereto unless reduced in writing and signed by them or their successors in interest or their assigns, and pursuant, with the respect to City, to a duly adopted ordinance or resolution of City. 5. Except as herein provided, no condition governing the uses and/or conditions governing development of the subject Project Site herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the Hill's Century Farm North—H-2018-0134 Page 3 Meridian City Council Meeting Agenda May 19,2020— Page 36 of 150 notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 6. This Third Addendum shall be effective as of the date herein above written. 7. Except as amended by this Third Addendum, all terms of the Development Agreement, Addendum to Development Agreement and Second Addendum to Development Agreement shall remain in full force and effect. ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWN ER/DlEVIEILOP E1R: Martin L. Hill CITY OF MIEIRIDIlAN ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk Hill's Century Farm North—H-2018-0134 Paac 4 Meridian City Council Meeting Agenda May 19,2020— Page 37 of 150 STATE OF IDAHO, ) : ss County of Ada On thiM 'day of A , 2020, before me, the undersigned, a Notary Public in and for said State, personally app ared Martin L. Hill, known or identified to me to be the k(f lA 1, �*l tt of Dill & Hill Properties, L.P. who signed above and acknowledged to me that he executed the same of behalf of said partnership. IN WITNESS WHEREOF, I have hereunto s my hand and affixed my official seal the day and year in this certificate first abov written. (SEAL) UW44 Not ry Public for I o AMANDA MCCURRY Residing at: V. UZ COMMISSION#29628 My Commission Expires: 43 7-3 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 041161=3 STATE OF IDAHO ) ss County of Ada ) On this 19th day of May , 2020, before me, a Notary Public, personally appeared Robert E. Simison and Chris Johnson, known or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Meridian,Idaho Commission expires: 3-28-2022 Hill's Century Farm North—H-2018-0134 Page 5 Meridian City Council Meeting Agenda May 19,2020— Page 38 of 150 EXHIBIT A CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E IDIAIT:-� AND DECISION & ORDER In the Matter of the Request for Modification to the Existing Development Agreement for Hill's Century Farm Commercial(H-2018-0127, Inst.#2019-033207)to Update the Conceptual Development Plan and Certain Provisions of the Agreement to Allow for the Development of a Self- Service Storage Facility and RetaillProfessional Office Uses where Single-Family Residential Uses are Currently Approved; Rezone of a Total of 39.9 acres of Land from the R-8 Zoning District to the C-N(4.9 acres),C-C(4.35 acres),and R-15(30.65 acres)Zoning Districts; Preliminary Plat Consisting of 147 Building Lots and 18 Common Lots on 43.02 Acres of Land in the R-8, R-15,C-N and C-C Zoning Districts; Planned Unit Development for an Age-Restricted 55 and Older Gated Community with Deviations from Certain Development Standards; and Conditional Use Permit for a 73,730 Square Foot 443-Unit Self-Service Storage Facility on 3.89 Acres of Land in the C-C Zoning District by Martin L. Hill, Hill & Hill Properties. Case No(s). H-2019-0134 Far the City Council Hearing Date of. April '_'1, 2020 (Findings on April 28,2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of April 21,2020,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of April 21, 2020,incorporated by reference) 3. Application and Property Facts(see attached Stag Report for the hearing date of April 21, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of April 21,2020, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 57, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 1 1 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19,2011, Resolution No. 1 1-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DEC]SION&ORDER FOR HILL'S CENTURY FARM NORTH-ALT,CUP,MDA.PUD.PP, RZ.PS H-2019-0134 - I - 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of April 21,2020,incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for conditional use permit,development agreement modification, planned unit development,preliminary plat and rezone is hereby approved per the provisions in the Staff Report for the hearing date of April 21, 2020,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6E-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit,when granted,shall be valid for a maximum period of two(2)years unless otherwise approved by the City.During this time,the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval,and acquire building permits and commence construction of permanent footings or structures on or in the ground. For FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR HILL'S CENTURY FARM NORTH—ALT,CUP,MDA,PUD,PP,RZ,PS H-2019-0134 -2- Meridian City Council Meeting Agenda 29,2020— Page 48VA5ia2 conditional use permits that also require platting,the final plat must be signed by the City Engineer within this two(2)year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.O.1,the Director may authorize a single extension of the time to commence the use not to exceed one(1)two(2)year period.Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title I1(UDC 11-5S-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved,said development agreement shall be signed by the property owner(s)and returned to the city within six(6)months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing,and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of April 21,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR HILL'S CENTURY FARM NORTH—ALT,CUP,MDA,PUD,PP,RZ,PS H-2019-0134 -3- Meridian City Council Meeting Agenda 29,2020— Page48tbfl202 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR HILL'S CENTURY FARM NORTH—ALT,CUP,MDA,PUD,PP,RZ,PS H-2019-0134 -4- Meridian City Council Meeting Agenda 29,2020— Page4Bbbf 5ia2 By action of the City Council at its regular meeting held on the 28th day of April 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED ------ (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: Dated: 4-28-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR HILL'S CENTURY FARM NORTH—ALT,CUP,MDA,PUD,PP,RZ,PS H-2019-0134 -5- Meridian City Council Meeting Agenda May 19,2020— Page 43 of 150 EXHIBIT A STAFF REPORT E IDIA�T�--- COMMUNITY DEVELOPMENT DEPARTMENT HEARING April 21,2020 Legend DATE: Ncjec-Loco^or 4 1 I 1 TO: Mayor&City Council � _ 1 FROM: Sonya Allen,Associate Planner -2 ON-,8,4-i7;; Bruce Freckleton,Development Services Manager 208-887-721 1 is SUBJECT: H-2019-0134 Hill's Century Farm North LOCATION: Southeast corner of S. Eagle Rd. and E. - Amity Rd., in the SW `/4 of Section 33, ti T.3N. R.1 E 't . I. PROJECT DESCRIPTION The Applicant requests approval of the following applications: • Modification to the existing development agreement for Hill's Century Farm Commercial(H- 2018-0127, Inst.#2019-033207)to update the conceptual development plan and certain provisions of the agreement to allow for the development of self-service storage facility and retail/professional office uses where single-fanvly residential uses are currently approved; ■ Rezone of a total of 39.9 acres of land from the R-8 zoning district to the C-N(4.9 acres), C-C (4.35 acres), and R-15 (30.65 acres)zoning districts; • Preliminary plat consisting of 147 building lots and 18 common lots on 43.02 acres of land in the R-8, R-15,C-N and C-C zoning districts; • Planned unit development for an age-restricted 55 and older gated community with deviations from certain development standards; • Conditional use pen-nit for a 73,730 square foot 443-unit self-service storage facility on 3,89 acres of land in the C-C zoning district; • Private streets for access to single-family attached and detached units in a gated development; and, • Alternative compliance to UDC H-3F-4A.4b to allow 124 units accessed off private gated streets; and to 11-3F-4A.6 to allow 2 common driveways off private streets. Page I - Meridian City Council Meeting Agenda 19,2020— Page 44�)bf 5GF2 II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 43 Existing/Proposed Zoning R-8(Medium-Density Residential)and C-N (Neighborhood Business) Future Land Use Designation MU-N(Mixed Use—Neighborhood) Existing Land Use(s) Vacant./agricultural land,(2)single-family homes and a cell tower Proposed Land Use(s) Single-family residential,self-service storage facility and retail/office Lots(#and type,bldg./common) 147 buildable lots/i 8 common lets Phasing Plan(#of phases) 4 phases(2 residential&2 commercial) Number of Residential Units(type 1 37 single-family attached and detached of units) Density(gross&net) 4.07 units/acre(grass), 7.28 units/acre(net) Open Space(acres,total 5.55 acres(16.4%) [%]Ibu fferlq ual i tied) Amenities 2 amenities requu-ed, a clubhouse,swimming pool, segment of the multi-use pathway system, and outdoor activity complex(specific amenities in this area are to be determined at CZC review o the clubhouse)Are proposed Physical Features(waterways. None hazards, flood plain, hillside) Neighborhood meeting date;#of November 14,2019,5 attendees(see sign-in sheet attendees: included in application) History(previous approvals) CPAM-15-001.AZ-15-004(DA#2015-061375).H-2016- 0092(MDA#2016-1 19080).H-2019-0087(CUP for cell tower), H-2018-0127(MDA-2nd Addendum to DA #2019-033207) B. Cammunity Metrics Descri tion Details Page Ada County Highway District ■ Staff report(ycslno) Yes(a Traffic Impact Study was not required) • Requires ACH❑ No Commission Action eslno) Access Access is proposed from the west via S. Eagle Rd_(W.Rockhampton (Arterial/Collectors/State St.)and from the north via E.Amity Rd.(S.Tavistock Ave.),both Hwy/Local)(Existing and arterial streets;from the south via S. Wayland Ave.,a local street,and Proposed) from the cast via Hill Park St. Traffic Level of Service Better than"E"(Acceptable level of service for a 2-lane principallminoi arterial is"E") Stub Stub streets are proposed to be extended into this site from the south Streetllntcrconnectivity/Cros boundary(S.Wayland Ave.)and from the east boundary(Hill Park St, — s Access approved but not yet constructed) Existing Read Network None Existing Arterial Sidewalks 1 None Suffers Proposed Road Amity Rd,: Widen pavement to 17' from centerline&construct Improvements detached sidewalk 36' from centerline Page 2 Meridian City Council Meeting Agenda Y8,2020— Rage 49(MA 5GF2 Description Details Eagle Rd.:Widen pavement to 17' from centerline&construct 5" detached sidewalk 4 1' from centerline Distance to nearest City Park Hillsdale City Park is in the development process at the project's east (+size) boundary Fire Service ■ Distance to Fire Station 1.8 miles ■ Fire Response Time 3:00 minutes(under ideal conditions)from Station#4 • Resource Reliabilitv 78"/�-does nol meet the target goal of 80%or greater * Risk Identification 1 and 3—current resources would be adequate to supply service the proposed project * Accessibility Meets all required access,road widths&turnarounds * .Special/resource needs Aerial device not required ■ Water Supply Residential requires 1,000 gallons/minute for one hour; Storage requires 1,500 allonslmintite for two hours Police Service ■ Distance to Police 4 miles Station • Police Response Time Pnan'ty 3 3:48 Priority 2 7:09 priority 3 10:42 ■ Calls for Service 257(in RD`M779') * %of calls for service %of P3 CF5 0.78% split by priority -N of P2 as $1,75% %. of PI CFS 37.74% 46 of PO Ct`s 9.73% • Crimes 14{in RD'M779'} • Crashes 6(in RD `M779') West Ada School District • Distance(elem,ms,hs) Enrollment Capaci Miles Dew-!o U • Capacity of Schools ""Sliver Sage Elemen"" 307 405 4,6 miles • #of Students Enrolled Lake Hazel Middle School 1085 IODO 1,9 miles Mountain View High School ZM2 2400 4.1 miles Wastewater ■ Distance to Sewer Directly adjacent to site Services • Sewer Shed South Black Cat trunkshed * Estimated Project Sewer See application ERL1's ■ WRRF Declining 13.82 Balance * Project Consistent with Yes W W Master Plan/Facili Plan ■ Impact/Concerns Manholes cannot be located in landscaped areas unless they are located within an access road per City standards provided. Water • Distance to Water Directly adjacent to site Services • Pressure Zone 4 Page 3 Meridian City Council Meeting Agenda"Y8,2020— Rage4®bfi15O2 1 • 1 1 1 _ i ' ■ Ir 1 ! ' i. r ■ � ■ ■ i•a ■1 me -,ll(lflll�l ', Rt I_ •ii1- itit■►rvic�� - _ •l ��I� - - 1•..�i.:.�s."sue- t mu ...'.i?CSJ:inlf�t■ 'hA' ___ :.. S�I:inll y�l �-.r �-L =_ rir 1u1�=Zlnrinro - ,4:eri=jfirimur F';1ti5� muu �{=_' -=_?'a�� �.s.;:���,,, _ uolu L' S'_•--=p-.tt .t._ ..� luln � _�� _ _ �•� coca fti = _ - ry�2 1 Il lal 1 —f/�..r�� �_- _ I,� I rHll f571 =��• =-__— �;�"�• L ��r+r Ste. I''l■i�� _ -_ .... K: rl:j:ST'�aa '* _ ..::� L= ��:•���_�-�II c .i` ail' --==a:{"��'- K� YY nk:M •r�,i�il:i-:::r:`.== {::"' 11 IRS—i.: 1 Ills I IIl --t_t 1 111 �inl ilitil[iFi- L.,-'• ___= nR rtlP Lw= r= ••• • - •,•• _- it 'ftt tti. '' J.•,,J�•'�:_���_��.--j Iry r,�. =1����r.. t..4 "{Lm 1 ill _- Note: The subject properh�also includes a 172'x 709'+1-remitunt piece aj'R-8 zoned land on the northern portion of'tl►e east side of the site(not included in the selected area on the above►naps) that was left out gl'rhe preli►ninaiy plat.far Hill's Centivy Farm Commercial Subdivision to the east(see zoning map above ivith arrow pointed toii-ard referenced area). This area was allowed to be included in a future plat with the property to the iayst(i.e. the.subject property). III. APPLICANT INFORMATION A. Applicant: Martin L. Hill, H i I I & Hill Properties —3625 E. Amity Rd.,Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Michael D. Wardle, Brighton Corporation—2929 W.Navigator Dr., Meridian, ID 83642 IV. NOTICING Planning& Zoning City Council Posting Date Postin Date Notification published in 2I1412020 41612020 newspaper Notification mailed to property owners within 300 feet Zli 11ZQZ0 41bIZ0Z0 Applicant posted public hearing 31812020 418I2020 notice on site Nextdoor posting 2/11/2020 4/8/2020 V. COMPREHENSIVE PLAN ANALYSIS (Conprehensive Plan) (Note: This project was submitted prior to the new Comprehensive Plait being adopted; therefore, this project will he reviewed under the previous Plan.) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates this property as Mixed Use—Neighborhood(MU-N). The purpose of the Commercial designation is to assign areas where neighborhood-serving uses and dwellings are seamlessly integrated into the urban fabric. The intent is to avoid predominantly single- use developments by incorporating a variety of uses. Land uses in these areas should be primarily residential with supporting non-residential services. Non-residential uses in these areas tend to be smaller scale and provide a good or service that people do not travel far for[approximately one mile] and need regularly. Employment opportunities for those living in the neighborhood are encouraged. Connectivity and access between non-residential and residential land uses is particularly critical in MU-N areas. Tree-lined,narrow streets are encouraged. Developments are also encouraged to be designed according to the conceptual MU-N plan depicted in Figure 3-1 in the Comprehensive Plan. Residential densities should comprise a minimum of 40%of the development area at densities ranging from 6 to 12 units/acre. The majority of the site (more than the minimum 40%)is proposed to development with single-family residential attached and detached homes at a gross density of 4.07 units/acre;the remainder of the site is proposed to develop with non-residential services consisting of a self-service storage facility and commercial retail/office uses. Although multi-family or duplexes aren't proposed as a transition Page 5 Meridian City Council Meeting Agenda Y8,2020— Rage 49bbf 5K between single-family homes and the commercial uses as depicted on the conceptual MU-N plan in the Comprehensive Plan,attached dwellings on smaller lots are proposed along the northern shared boundary. Although Staff would prefer more of a transition in uses in this area,the required 25' wide landscaped buffer on the commercial property and the 6' tall cedar fence proposed along the residential boundary will assist in buffering the residential from the commercial uses. The north phase of the residential area will have narrow(i.e. 29')tree-lined streets. The storage facility will provide a needed service for area residents and the commercial uses should provide employment opportunities and services for residents in the area. Staff finds the fallowing Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property(staff analysis in italics); • "Provide for a wide diversity of housing types(single-family,modular,mobile homes and multi- family arrangements)and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development."(3.07.03B) The proposed mix of'sirrgle fanuly attached and detached homes with standard and age qualified (55f)options will contribute to the variety of housing types available in the City. • "Provide housing options close to employment and shopping centers."(3.07.02D) The proposed development will provide housing options in closeproximitt,to office and commercial uses planned to develop in this area. • "Require open space areas within all development."(6.01.01 A) An open space exhibit is included in Section f'111.G that complies with the minimum UDC standards listed in UDC I1-3G-3. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01,01 F) The proposed development is currently within the City and urban services can be provided to this development. • "Restrict private curb cuts and access points on collectors and arterial streets."(3.06.02D) One(1)public street access(W.. Rockhampton St.) is proposed via S. Eagle Rd and one(1) public street access (S. Tavistock A ve.) is proposed via E.Amit}?Rd. Stqffis of the opinion the proposed accesses shown in Section V111.E are acceptable unless otheilvise restricted by the Cim Council and/or ACHD. • "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system." (3.03.03B) Detached sidexlalks are proposed throughout the development along internal local streets and adjacent to abutting arterial streets {i.e. Eagle Rd. &Amity Rd.). There are no pathway connections to this development from the south except,for the sidewalk along the stub street to this property. A pathwa'v stub is proposed to the commercial portion of'the development to the north for interconnectNity.A micro path connection is also proposed mid-block at the west boundary of the site connecting to the sidewalk along S Eagle Rd. In reviewing development applications,the following items will be considered in all Mired Use areas,per the Comprehensive Plan (pgs.23-24): (Stq s analvsis in italics) • "Residential densities should be a minimum of six divellingslacre." The gross densityfor the overall residential portion of the development is 4.07 units per acre with a net density,of 7.28 units per acre, which is consistent with the density range in the Development Agreement oj'4 to 8 unitslacre (net)previou.sli,approved for this project. - Page 6 Meridian City Council Meeting Agenda Y8,2020- Rage 49•4bfD15td2 • "Where feasible,higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20126, SH-SS, SH-16 or SH-69." Medium density si►rgle.family residential uses are proposed; this project is not adjacent to a Stale Highwgv ralthough it is within a mile o1T Lake Hazel Rd., a mobility corridor. • "A conceptual site plan for the entire mixed-use area should be included in the application." A conceptual development plan was submitted_f ar the proposed mixed use development, included in Section VIII.C. • "In developments where multiple commercial and/or office buildings are proposed(not residential),the buildings should be arranged to create some form of common, usable area, Such as a plaza or green space." Staff reco► mends the future buildings in the retail/professional office area are arranged in accord with this provision. To ensure future consistence with this provision,Staff recom needs a concept plan fur that overall area is submitted prior to the City Council hearing that demonstrates how this will he accomplished. ■ "The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low-or medium-density residential development." There tire no existing resa.'dential rises, only proposed residential uses, adjacent to the commercial portion of'the development;a minimum 25'wide dense landscape buffer landscaped per the .standards listed in UDC 11-3A-9C will be required on the commercial property with development. • "A mixed-use project should include at least three types of land uses [i.e. commercial(includes retail, restaurants,etc.), office, residential, civic(includes public open space,parks.entertainment venues,etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis." The proposed development will include a mix of residential, commercial retail, of ice, and industrial(storage units) uses as desired. • "Community-serving facilities such as hospitals, churches, schools, parks, daycares,civic buildings,or public safety facilities are expected in larger mixed-use developments." Medical offices(St. Luke's), a Cih,Park(Hillsdale), the YMCA and an elementary school (Hillsdale)all exist within '14 mile to the east of this site. • "Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks,plazas,outdoor gathering areas, open space,libraries,and schools are expected; outdoor seating areas at restaurants do not count." A City Park abuts the east boundary of this site and an elementa►),school, YMCA and small library is on the east side of'tire park.A site plan is not included for the retail/office portion of the development The Applicant should design this area with buildings arranged to create some form of common, usable area,such as a plaza or green space in accord with this provision. • "All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians." The commercial portion of'the development will be accessible to the residential neighborhood by vehicles via a local public street;a pedestrian connection is proposed at the north boundary of the residential area to the commercial area. • "Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code." The Master Street Map does not depict anY.streets across this properly. Page 7 Meridian City Council Meeting Agenda"Y8,2020— Rage 80W 5172 • "Because of the existing small lots within Old Town,development is not subject to the Mixed- Use standards listed herein." The proposed development is not within Old Town; therefore, this provision is not applicable. In reviewing development applications,the following items will he considered in MU-N areas, per the Comprehensive Plan (pg.25); (Staffs analisis in italics) • "Development should comply with the items listed for development in all Mixed Use areas." See previous section and associated anah sis. • "Residential uses should comprise a minimum of 40%of the development area at densities ranging from six to 12 units/acre.- With the 26 independent living units planned to the east of the single;fa►i7ili portiota qf the development, the overall gross density of the residential area is 4.4 i►►aitslacre(7,35 unitslacre net), which is below the desired target range q/the MU-N designation but within the range listed in the DA of 4 to 8 unitslacre(net}, • "Non-residential buildings should be proportional to and blend in with residentia] buildings." Concept elevations submitted for the storage facility while somewhat proportional in height, do not "blend"with the residential buildings in color, materials or design,concept elevations►vere not submitted far the commercial retailloffice or independent living portions of tl►e development. To ensure consistency with this provisions in the future,Staff recommends the Applicant make changes to the storage facility,elevations to comply with this provision and submit concept elevations far the commercial buildings and independent living units that demonstrate a cohesive design that is proportional to and blends with the single-family residential buildings prior to the City Council hearing. In the alternative, design guidelines may be submitted far the overall development that demonstrate consistence with this provision. • "Unless a structure contains a mix of both residential and office, or residential and commercial land uses,maximum building size should be limited to a 20,000 square-foot building footprint. For the development of public school sites,the maximum building size does not apply." Residential uses are not proposed with the commercial retail and office uses. None of the structures within the storage facility exceed the 20J000 square foot(s f.) building footprint. Future commercial retail/office buildings(without reside►rtial uses)should not exceed 20,000 sf. • "Supportive and proportional public and/or quasi-public spaces and places such as parks,plazas, outdoor gathering areas, open space, libraries, and schools should comprise a minimum of tO%of the development area. Outdoor seating at restaurants do not count towards this requirement." A Giv Park, YMCA, and elementary school exist to the east a1'lhis site and comprise over 10%q1' the MU N designated area. • "Where the development proposes public and quasi-public uses to support the development above the minimum l0%,the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint." Public and quasi public uses have already been developed or are in the development process directly to the east of this site exceeding the mininram 10%. No such increases to density or buildingfootprint are requested. VI, UNIFIED DEVELOPMENT CODE ANALYSIS (UDC) A. ❑EVELOPMENT AGREEMENT MUUTFICATIUN(MDA) A modification to the existing Amended Development Agreement(H-2018-0127,Instrument #2019-033207)is proposed consisting of an update to the conceptual development plan for the Page$ Meridian City Council Meeting Agenda Y8,2020- Rage 8'AtW W2 site and text changes to some of the provisions in Section##5.1 of the agreement as noted in Section VIII.A of this report. The existing approved concept plan depicts a bubble plan for medium density residential,a proposed cell tower,commercial (C-N zoned), elementary school, YMCA,City Park, library,and health center complex uses on the site. The proposed plan still includes these uses but amends the northern portion of the residential area to also include self-service storage and retail/professional office uses, and amends the southern portion ofthe commercial (C-N zoned)area to also include independent living, and assisted living(see Section VIII.A), The northern portion of the site proposed for storage and commercial uses is proposed to be rezoned from R-8 to C-N and C-C and the portion proposed for independent living is proposed to be rezoned from C-N to R-15 to accommodate the proposed.uses. Because the proposed uses are all listed as allowed uses in the applicable zoning districts per UDC Tables I 1-2A-2 and l 1-2B-2 and are uses that are desired within the MU-N FLUM designation, Staff is supportive of the proposed MDA. The proposed changes to the text of the agreement are noted in strike-out/underline format; Staffs comments in response to the proposed changes are noted in italic text. Staff is supportive of the proposed MDA request. B. REZONE(RZ) A rezone of a total of 39.9 acres of land from the R-8 zoning district to the C-N (4.9 acres),C-C (4.35 acres), and R-15 (30.65 acres)zoning districts is proposed, as depicted on the legal descriptions and associated exhibit maps in Section VIII.B. The proposed rezone and uses in these districts are consistent with the MU-N FLUM designation as discussed above in Section V; the C--C zoning district is requested for the storage facility as such uses are prohibited in the C-N district. The City may require a Development Agreement(DA)in conjunction with a rezone pursuant to Idaho Code section 67-651 IA. In order to ensure future development as proposed with this application is consistent with the associated design elements of the Mixed Use FLUM designation,staff recommends new DA provisions are added to the proposed amended ❑A provisions included in Section VIII.A. C. CONDITIONAL USE PERMIT(CUP)-SELF-SEP-VICE STORAGE FACILITY A CUP is proposed for a 73,730 square foot(s.f.)443-unit self-service storage facility consisting of 8 structures ranging in size from 7,075 to 13,709 square feet on 3.89 acres of land in the C-C zoning district in accord with UDC Table 1 l-213-2. Development of the facility should be consistent with the dimensional standards listed in UDC Table 11-2B-3 for the C-C zoning district. A variety of storage unit sizes are proposed ranging from 5' x 5' to 14'x 35' as shown on the schematic site plan in Section VI1I.D. One hundred thirty two(132)of the storage units are proposed to be climate controlled. Meridian City Council Meeting Agenda R418,2020— Rage 89-bfi115e2 Specific Use Standards: The proposed use is subject to the following standards: (Stuff comments in italics) UDC l 1-4-3-34, Self-Service Storage Facility,as follows: A. Storage units and/or areas shall not be used as dwellings or as a commercial or industrial place of business.The manufacture or sale of any item by a tenant from or at a self-service storage facility is specifically prohibited. The Applicant shall comply. B. On site auctions of unclaimed items by the storage facility owners shall be allowed as a temporary use in accord with chapter 3, article E, "Temporary Use Requirements",of this title. The Applicant.shall comply. C. The distance between structures small be a minimum of twenty five feet(25'). The proposed.site plan complies. D.The storage facility shall be completely fenced,walled, or enclosed and screened from public view. Where abutting a residential district or public road, chainlink shall not be allowed as fencing material. The perimeter buildings and a 6'tall,Je►rce(inhere no huildi►Tgs tore proposed) will screen the site from public view. E. If abutting a residential district,the facility hours of public operation shall be limited to six o'clock(6:00)A.M.to eleven o'clock(l 1:00)P.M. The site abuts planned residential uses along the south boundary; the Applicant shall comply. F.A minianum twenty five foot(25')wide landscape buffer shall be provided where the facility abuts a residential.use,unless a greater buffer width is otherwise.required by this title. Landscaping shall be provided as set forth in subsection l 1-3B-9C of this title.A 25'wide landscape huffer is proposed along the southern bounda►n,of the site adjacent to planned residential uses; the bu,fier should be planted with a Mrix of materials(i.e. evergreen and deciduous trees,shrubs,lawn or ether vegetative grouundcover)that results in a barrier that allows trees to touch at tnaturity—more trees/shrubs should be added to achieve the desired barrier. To prevent incidences of crime in this area that isn't visible frarnt a public street, Staff recommends the area is fenced ofj''front public access in accord with CPTED(Crime Prevention through Environmental Design)gaidelines. G. If the use is unattended,the standards in accord with section 1 I-3A-I6, "Self-Service Uses",of this tide shall also apply. See standards below. H.The facility shall have a second means of access for emergency purposes.A seconda►v emergency onliz access is proposed at the nest end of the site via E_A►rrity Rd. as depicted our the.site plan. 1. All outdoor storage of material shall be maintained in an orderly manner so as not to create a public nuisance. Materials shall not be stored within the required yards. Stored items shall not block sidewalks or parking areas and may not impede vehicular or pedestrian traffic. The Applicant shall comply- J. The site shall not be used as a"vehicle wrecking or junk yard" as herein defined. The Applicant shall comply- K. For any use requiring the storage of fuel or hazardous material, the use shall be located a minimum of one thousand feet(1,004') from a hospital. Nu.f el or hazardouu.s material will be stoned on the site. Page 10 - Meridian City Council Meeting Agenda Y8,2020- Rage 59%t115e2 UDC 11-3A-16,Self-Service Uses,as follows: Any unattended,self-service uses, including,but not limited to,laundromats. automatic teller machines[ATMs),vehicle washing facilities, fuel sales facilities, and storage facilities, shall comply with the following requirements. The Meridian Police Chief or designee may approve alternative standards where it is determined that a similar or greater level of security is provided. A. Entrance or view of the self-service facility shall be open to the public street or to adjoining businesses and shall have low impact security lighting. B. .Financial.transaction areas shall be oriented to and visible from an area that receives a high volume of traffic, such as a collector or arterial street. C. Landscape shrubbery shall be limited to no more than three feet(Y) in height between entrances and financial transaction areas and the public street. Staff has reviewed these standards and found the proposed plan to be in general compliance with these standards with the recommended conditions. Access: Access to the facility is proposed via a driveway from E. Amity Rd. on the east side of the site;the entry to the facility faces future commercial uses to the east. An emergency only access is proposed via E. Amity Rd. as depicted on the site plan. Common Driveways(UDC 11-6C-3): All common driveways are required to comply with the standards listed in UDC 1 1-6C-3D.Two (2)common driveways are proposed that comply with UDC standards. An exhibit is required to be submitted with the final plat application that depicts the setbacks,fencing,building envelope and orientation of the lots and structures. Driveways for abutting properties that aren't taking access from the common driveway(s)should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. A perpetual ingress/egress easement for the common driveway(s) is required to be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment.A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. Signage should be provided at the ends of the common driveways on Lots 19 and 54, Block 1 for emergency wayfinding purposes as requested by the Fire Department. Parking: Off-street parking for the office associated with the storage facility is required to be provided in accord with the standards listed in UDC 11-3C-6. Based on 800 square feet for the proposed office,a minimum of one(1) space is required; a total of spaces are proposed in excess of the minimum required. Landscaping: A 25' wide street buffer is required along E. Amity Rd. as set forth in UDC Table 11-2B-3, landscaped per the standards Iisted in UDC 11-3B-7C;the proposed buffer complies with UDC standards. Landscaping is proposed in accord with UDC standards. A 25' buffer to residential uses is also required as discussed above. Sidewalk/Pathway: A detached sidewalk is required along E. Amity Rd.,an arterial street,per UDC 11-3A-17C. The Paris's Department requests a 10' wide detached multi-use pathway is provided instead of a 5' wide sidewalk. Page I Meridian City Council Meeting Agenda Y8,2020- Rage 501WA K2 Hours of Operation: Business hours of operation in the C-C district are limited from 6:00 am to l 1:00 pm when the property abuts a residential use or district per UDC 11-2B-3B consistent with UDC 11-4-3-34E_ Building size: As discussed above in Section V,the Comprehensive Plan states,building size should be limited to a 20,000 s.f. building footprint if the structure doesn't have a residential component with the office or commercial use;this applies to all future commercial retail/office on the site. The Applicant requested a deviation from this standard for the storage facility; however, none of the individual structures exceed 20,000 square feet,therefore, a deviation from this provision is not necessary. Building Elevations: Conceptual building elevations were submitted for the storage facility structures, included in Section VII1.1. Building materials consist of vertical reveal metal panels with stucco finish, fiber cement panels with metal channel reveals, and typical fascia with stone wall accents. Structures have step-hacks for modulation along E_ Amity Rd. As discussed above in Section V,the proposed elevations do not demonstrate a cohesive design that is proportion to and blends with the residential buildings within the development as desired in the MU-N FLUM designation.Therefore,the proposed concept elevations are not approved. Revised concept elevations(or design guidelines)should be submitted accordingly prior to the City Council hearing. Final design is required to comply with the design standards listed in the Architectural Standards Manual. Certificate of Zoning Compliance/Design Review: A Certificate of Zoning Compliance and Design Review application shall be submitted to the Planning Division and approved prior to submittal of building permit applications for the site. Prior to submittal of these applications the property is required to be subdivided. D. PRELIMINARY PLAT The proposed preliminary plat consists of a total of 147 buildable lots (137 residential and 10 commercial) and 18 common lots on 43 acres of land in the R-8, R-15,C-N and C-C zoning districts. A phasing plan is depicted on the plat that reflects four(4) phases of development(see Section VIII.E);however, the residential phase is anticipated to develop in one phase.The storage facility is proposed to develop first. Existing Structures/Site Improvements: There is an existing home and accessory structures at the northeast corner of the site that are proposed to be removed with development;these structures should be removed prior to the City Engineer's signature on the final plat for the phase in which they are located.There is also an existing home and accessory structure that is proposed to remain on Lot 150, Block 1, which complies with the dimensional standards (i.e. setbacks)of the R-8 district listed in UDC Table 11-2A-6. Dimensional Standards (UDC II-2): All development should comply with the dimensional standards for the applicable district as follows: UDC Tables 11-2A-6(R-8 district); 11-2A-7(R-15 district); and I 1-2B-2 (C-N and C-C districts). Design: All subdivisions are required to comply with the subdivision design and improvement standards listed in UDC I 1-6C-3C (i,e. streets,alleys,common driveways,black face,etc,). An Page 1? Meridian City Council Meeting Agenda Y8,2020- Page Wbbi!5id2 exception to UDC 11-6C-3A.1, which prohibits through properties is requested through the PU❑ (see analysis below). Access(UDC 11-34-31: Access is proposed on the plat as follows: One(1)public street access(W. Rockhampton St.)via S. Eagle Rd.; one (1)public street access (S. Tavistock Ave.) via E. Amity Rd.; and one shared driveway access for the proposed storage facility and commercial retailloffice development via E. Amity Rd. Staff believes the proposed access is consistent with the standards listed in UDC I I- 3A-3. Private streets are proposed for internal access within the North Phase of the development(see analysis below);two(2)common driveways are also proposed off private streets. Private Streets: Private streets are required to comply with the standards listed in UDC 11-3F-4. Private streets are not intended for single-family developments other than those that create a common mew through the site design or that propose a limited gated residential development. Private streets are proposed within the North Phase of the development for access to proposed attached and detached units; two(2)gated entries and mews with alley accessed hotnes are proposed in the central portion of the development. The private street standards restrict development to no more than 50 dwelling units and don't allow common driveways off of a private street. The Applicant requests alternative compliance to UDC i 1-3F-4A.4b to allow 124 units accessed off private gated streets; and to i I-3F-4A.6 to allow 2 common driveways off private streets. Requests for alternative compliance are only allowed when one or more of the conditions in UDC l 1-5B-SB.2 exist. The Applicant's justification is,"The proposed design includes innovative design features based on"new urbanism,""neotraditional design,"or other architectural and/or site designs that promote walkable and mixed use neighborhoods."The Applicant believes the unique site design of gated,private streets, alleys,and common driveways; and common areas and pathways in combination with the character and diversity of the proposed dwellings achieves the aforementioned objective. Further,the Applicant believes approval of the alternative compliance request will provide a superior means of meeting the requirements of the UDC as is the intent for requests for Alternative Compliance. For these reasons,the Director has approved the Applicant's request for private streets and alternative compliance as it meets the requirements for such a request; see associated Findings in Section XE and F. The applicant or Owner shall have one year to complete the tasks listed in UDC 11-3F-3B fire final approval of the private streets proposed within the development. No building permit shall be issued for any structure using a private street for access to a public street until the private street has been approved. The Applicant should coordinate with Terri Ricks and Fire Dept. for addressing lots accessed by alleys without frontage on a public street.Address signage for wayfinding purposes should be provided in these areas as well as at the private street for homes accessed by common driveways. Pathways(UDC 11-3A-81: The Park's Dept. requests a 10'wide multi-use pathway is provided within the street buffers in place of sidewalks along S. Eagle Rd,and E.Amity Rd.within a 14'wide public use easement.The pathway should be depicted on a revised plan submitted with the final plat application. Page 13 - Meridian City Council Meeting Agenda Y8,2020- Page 50bbI15e2 A pathway stub is proposed to the sidewalk along S. Eagle Rd. and to the commercial development to the north,which will extend along the east side of the service driveway adjacent to the commercial retail/office pads to the sidewalk along E. Amity Rd. Sidewalks(UDC 11-3,4-1 : Sidewalks are required to be provided along all streets as set forth in UDC l 1-3A-17. Five fool wide detached sidewalks with 8' wide parkways are proposed throughout the development in accord with UDC standards. As noted above,Staff recommends a 10' wide detached multi-use pathway is provided instead of a typical 5'wide sidewalk along S. Eagle Rd. and E.Amity Rd.,as requested by the Park's Dept. Parkways [UDC 11-3A-1Tj: Parkways are required to be constructed and landscaped in accord with the standards listed in UDC I 1-3A-17E. Eight-foot wide parkways are proposed with Class It trees adjacent to all streets within the development in accord with UDC standards. Landscaping(UDC 11.3B]: A 25-foot wide street buffer is required along S. Eagle Rd. and E. Amity Rd.,both arterial streets, per UDC Tables 1 1-2A-7 and 1 1-2B-3, landscaped per the standards listed in UDC 1 1-3B-7C as proposed. if the unimproved right-of-way is 10' or greater from the edge of pavement to the edge of sidewalk or property line,the developer shall maintain a 10' compacted shoulder meeting the construction standards of the transportation authority, and landscape the remainder with lawn or other vegetative ground cover as set forth in UDC 11-31134C.5; this appears to apply along E.Amity Rd. Parkways are required to be landscaped in accord with the standards listed in UDC 1 1-3A-17 and l 1-3B-7C as proposed. Open space areas are required to be landscaped in accord with the standards listed in UDC I 1- 3G-3E as proposed. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5'wide landscaped buffer per UDC 11-6C-3D.5. if applicable,depict landscaping in accord with this standard on a revised landscape plan, Qualified Open Space[UDC 11-3 : A minimum of 10%qualified open space is required to be provided for the residential development as set forth in UDC 1 1-3G-3B. Based on a total of 33.64 acres for the residential area, a minimum of 3.36 acres is required to be provided;a total of 5.5 acres(or 16.4%)is proposed, which exceeds the minimum standards. This calculation does not include 8' wide parkways along internal streets which also qualify toward the qualified open space standards. Qualified Site Amenities[UDC 11-3G1 Based on 33.64 acres for the residential area,a minimum of two(2)qualified site amenities required; a clubhouse,swimming pool,segments of the multi-use pathway system,and outdoor activity complex{specific amenities in this area are to be determined at CZQ are proposed in excess of the minimum standards. Waterways[UDC 11-e_A-bl: There are no significant waterways that cross this site other than possibly user ditches. All irrigation ditches crossing the site are required to be piped with development. Page 14 -- Meridian City Council Meeting Agenda R418,2020- Rage 3Y)m6fl 5K Fencing(UDC 11-3A-6, 11-3A-7]• All fencing is required to comply with the standards listed in UDC l 1-3A-7. Six-foot tall solid stained cedar fencing is proposed(or exists) along the perimeter boundary of the subdivision. Open vision wrought iron fencing and some closed vision fencing is proposed adjacent to internal common areas, fences abutting pathways and common open space that aren't entirely visible from a public street such as on the east side of Lot 107, Block 1,shall be reAsed to comply with the standards listed in UDC 11-3A-7A.7.A detail of the open vision wrought iron fence that complies with the standards listed in should be included on a revised landscape plan. Utilities(UDC II-3J-2I]: Utilities shall be installed with development in accord with the standards listed in UDC 11-3A- 21. Building Elevations: Conceptual building elevations were submitted for the single-story, single- family attached and detached dwellings in"Cadence",the age restricted 55 and older portion of the development, included in Section VIII.1. Building materials consist of a variety of materials including vertical. horizontal and shake siding and stucco with stone/brick accents. Conceptual elevations were not submitted.for the estate lots in the R-8 district along the southern boundary of the development. Final design of the attached structures is required to comply with the design standards listed in the Architectural Standards Manual. A Design Review application is required to be submitted to the Planning Division and approved prior to submittal of building permit applications for the single-family attached units: all attached structures are required to comply with the design standards listed in the Architectural Standards Manual. A Certificate of Zoning Compliance and Design Review application is required to be submitted for the clubhouse and swimming pool area and approved prior to submittal of a building permit application. The design of the structure is required to comply with the design standards listed in the Architectural Standards Manual. The Applicant requests approval for this area to be constructed prior to subdivision of the property; Staff is amenable to this request, E. PLANNED UNIT DEVELOPMENT(PUD) A Planned Unit Development is proposed to enable the provision of a mix of attached and detached age-qualified 55f dwelling units that ineorporate a variety of housing types and setbacks unique to unit and site design. The development is proposed to be gated for security purposes and have private streets,alleys and a common driveway for access to the units within the development. Setbacks: Deviations to the typical R-I5 building setback requirements are proposed as noted below;and to UDC 11-bC-3B.5,which requires alleys to be designed so that the entire length is visible from a public street. Although not visible from a public street as public streets aren't proposed within the PU❑ area,the entire length of the alleys are visible from internal private streets. 01OME r LOT TYPES,: FftONr= GAMOM SIRC- STREET SIDE- REAR: MADI T)C;Y A L &L-E V!SARA CK WV 43 91 4'•CY TRA.0t-PONAL-AL n PARX S10G n'•iY K_J' d'•fr IL� PATIO FRONT GARAGE f U'-Q' W-Q' a'-U STANt7 D-FRGH r GARAnE 15'Q' W-Q' S'-Cr 15'Q• 1S 7' AtTACF+;Q MC W5 [C1t47�AAC to 8.Mf.A-4-feli F+KIU sAC .t 009 WM0 Page 15 - Meridian City Council Meeting Agenda YS,2020— Rage SObfat5e2 No deviations to the setbacks are requested or approved to the setbacks along the periphery of the planned development in accord with UDC 11-74A.1. Through Properties:The UDC(1 I-6C-3A.1)prohibits through properties except where it is shown that unusual topography or other conditions make it impossible to meet this requirement; through properties shall be limited to one street access on one frontage,designated by a note on the final plat. Lot 150,Block 1,where the existing home is proposed to remain,is a considered a"through"lot as it has frontage on two streets(E. Hill Park Ln.& W. Rockhampton Ct.).As part of the PUD request,the Applicant requests Council approval of an exception to this standard due to the unusual 2.57 acre size of the proposed lot,the northerly orientation and location of the residential structure, and its separation from the detached shop structure 150' to the south to allow access to be provided from both streets (E. Hill Park Ln.for the home and W. Rockhampton Ct. for the shop), Parking(UDC 11-3C-�] off street parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for residential uses,which requires parking pads to be provided in addition to garage parking spaces based on the number of bedrooms per unit(i.e. 1-2 bedroom units require 2 spaces per unit with at least one of those being in an enclosed garage,the other space may be enclosed or a rninirnurn 10' x 20' parking pad;3-4 bedroom units require 4 spaces per unit with at least two of those being in an enclosed garage,the other spaces may be enclosed or a minimum 10' x 20' parking pad). The standard— front garage and patio—front garage units allow for 20' parking pads but the traditional —alley garage and traditional —alley park side lots do not. alter-nafive eompliance to the off street parking standards listed in UDCZ Table 11 X 6 single family dwellings shall be submitted and appr-eved by the Dir-eetor prior-to the City .Two-car garages are proposed for these 2-bedroom units,which comply with the aforementioned parking standards; therefore, alternative compliance is not required. Because 29' wide private streets are proposed within the development, parking is only allowed on one side of the street and should be provided on the street side adjacent to the alley accessed units rather than the patio homes with front accessed garages to allow for more spaces that aren't encumbered by driveways. An extra 30 parking spaces are proposed in the central portion of the development next to the community center which can accorninodate guest parking in addition to on-street parking. Analysis of Compliance with PUD Standards(UDC 11-7 : The proposed uses within the PUD area are interconnected through a system oj'private streets and pathways through common areas. Buildings are clustered to enable larger, more usable areas for common use and enjoyment. A minimum of 80 square feet of private, usable open space is required to be provided far each imit; this requirement can be satisjied through porches,patios, decks and enclosed yards as sef,forth in UDC 11-7-4B. A varlet} of housing t}pes are proposed consisting v>r canventioraal single-family detached homes on estate lots, .siftgle-farnih,attached patio homes, traditional detached alley-loaded homes and traditional detached alley park side homes. The residential gross density of the north phase(i.e. age restricted portion) oj'the development is 4.66 unitslacre with a net density oj'9.03 unitslaere, which is consistent with the Development Agreement provisions for desired densitY. Page 16 Meridian City Council Meeting Agenda Y8,2020— Rage WW 5172 VII. DECISION A. Staff: Staff recommends approval of the proposed DA modification, RZ, PP, CUP and PUa applications; the Director approved the request for ALT and tentatively approved the PS request. B. The Meridian Planning&Zoning Commission heard these items on March 5 and 19,2020. At the public hearing on March 19". the Convnission moved to recommend approval ofthe subject CUP,MDA,PUD,PP and RZ requests. 1. Summary of Commission public hearing_ a. In favor; Mike Wardle, David Turnbull b. In opposition:None C. Commenting,: None d_ Written testimony: David Palumbo; Mike Wardle, Brighton Corporation (in agreement with staff report) L. Staff presenting application: Sonya Allen f, Other Staff canunenting on application: None 2. Key issues of public testimony: a. Would like to see the improvements(i.e.4-1ane roadway expansion) o E. Amity Rd. completed prior to any developments in this area commencing; b. Concern pertaining to the adequacy of parking proposed for the development; 3_ Key issue(s)of discussion by Commission: a. Desire for the storage unit structures to have nice design elements not just metal)due to its location on a prominent corner; h. Question as to whether_or not proposed dwel ling units will be owner-occupied or rental units(answer is there is a section of independent living units next to the assisted living &memory care units that will be rental units for folks transitioning from a Cadence type product or somewhere in between—services will be shared between the assisted living&the independent livingl; C. In favor of this type of use in close proximity to the YMCA and the City park d. Suppartive of age-qualified use in this location due to area schools being over capacity; e. Suggestion that the Applicant consider an"L"shape for the storage facility that would allow more commercial retail/office uses in front adjacent to Amity Rd. and possiblX extend the storage facility further to the east on the back side. 4. Commission changes)to Staff recommendation: a. None 5. Outstanding issue(s)for City Council: a. The Applicant submitted revised site and landscape plans included in Section Vill, and a response to the Commission's recommendation and requested changes here: .ipplrcynl1 v Respomye—Stags related comments are here: StatL's comments IL. The Applicant requests Council approval of a modification to DA provision#5.1 e, which requires the existing_(Marty Hill's)home to hook up to City water and sewer service within 50 days of services becoming available front 1he adjacent R-8 zoned proper , per MCC 9-1-44 to instead require the home to be hooked up to City services within 64 days of the jirral plcrtti►rg af'tlie estate lots. b. In response to Staffs recommendation in DA provision 95.1 g.vi in Section VI1I,the Applicant submitted designn guidelines for the commercial and residential buildings within the deyelopment_gaverned by the DA as follows: Design Guidelines - Page 17 Meridian City Council Meeting Agenda Y8,2020- Page 60bbf 5GF2 . The Meridiitx�Qiheds�iterxr s�-Auxil �Q �t the p�hli�heris � Cmu dl mucs-1lo mproye.tie;u �ea'C-LJ1,MDA PIJD.FP-and RZ regue is 1, 5vmrta4ws-f thc--CSYCQun61LPAlLdxaing % in favor: Mike Wardle_Jon Wardle,Lars Hansen,and David Turnbull. Brighton Cornora6an - - -b, in-ywo5 tr'onJNyn_e C. Comment__ing_None d- Written testimony: Mike Wardle, Brighton Gobi_ e #aff�reeritinlic �iQo�ya-Alley f Other Staff commenrin�on apmlicatiou:Joe BonPioro.n Fire Dent. 2 l�eYis ue �0fguttlie tes imQri : ------ -- - --- --- a, lYo-ne 3. key is Rs)of discussion _ it Council- a, r Ad"f U16 e av wi thi n the.streethu ff along Am y and E_ag� h, The nrayision-of-common LLsaa le area as Moposed by the Applicant in ft--CQ perm pQrtiQn�f'JhcsleYc]�rrient in xelati_�n I�]�A pzQ�i�n#�.Ig�ii. c Consistency+of the pr ed design guidelines and concent elevations For the residential and cornmereial uses with the ptoyisi n in thi MU-_N desiLmation in the hensive Plan fQr�Qd��t�tial�uildi�r_Qnortion�l. - ---- - tial uildin�s d_ The Apli icant's request for allowance of a btdlding permit to be issued for the community untta-pri<o_r Um b_ YLs]QrLd the poop The Applicant's request for Marty Hill's home to hook ug to City sewer and water withill 60 ay of th ^final platting of the estate lots. 4. Ci r- cal ghwweW_tQ�Q�na a- Delete conditions#1 c.#2l}.#3c,#1 Oa and#I2 reQui_ring a 10' widenathw y and associated-dated a1Q�Amb-and E�}3Qadg b. Add languua ege_to conditions#A.13 and 413.2.9 that would allow a buildingpermit tote issued-for the community center prior to the private streets receiving final apa yal and t11g 5ubdiYis-iQn beiz ireG�r -- - -- ---- c_ MQdifv D A groyision S.le to WL the exist►n l�otne fir!H Ix l,s to hotel gto we-tear__And-sewer-serAcs-with in_60-dws4fAbr,final nl�tt'ng.Qftbcsm-c Lot I The-storage unit designqairrd-tQ he cansistentwith�the�rQmmer�ial�t�J3ur��ad is subject to the design guidelines for the development mt-ained in the DA{sue Pand;_ti9-D#A.a. z A`Shmugb-driY-m-ay_ -arts ,Hill-Park-LR tQ -1 -Qdh4rmI4m-Q�-sJw11-burQY Ws!d gn the Hill pronertv(Lot_150,-Block_1)for emerg_encyaccess nurposes�condition 11a VIM EXHIBITS A. Existing& Proposed Conceptual Development Plans and Text Changes to Development Agreement Inst.#2019-033207 for Proposed Development Agreement Modification Existing Concept Plan: Page I8 - — Meridian City Council Meeting Agenda PAO 19,2020— Rage @4)(vfil592 WvT*owd R E%ISF:il Updated PIA (dated: Iiw22 20 i X 12?1WZO18)Appr9aed by-City Hill Properties DA Modification CFNTURY FARM r` y COMMERCIAL SU801V S10" {:c7lreo C.J., I Slearulf orllurr RISOFUTW I j r A'W8 LLINGS-A;.R@ 7 ria++.+D ■1 11.1% _ I ff 'NFALTMY LIVING i SUBDIVISION' f 1'VESf At}{ELEYENT+tR!SCMg17.. s 1 *MCA CITY irllM[ LIrAAA►'. r1EAL tf1 CENTPR cG1YrlEx t---------------- ---------______ WLJ C tWTURY FARM 5Uw(V AO" Proposed Concept/Bubble Plan: MITY RDA HILL'S CENTVRY:FARM� SFLFSF"C.FSTORAGE RET tLJPq E551ONRL CGMMERCIALSV9gIVISION l I _ � {I IM7FPHp9frWl I+ _ Y VI ItAN[1R CADSE ' I1447—Zr^ LMNG — AGE GItIFIED m — — s■ b cl ESTATE Ts ,+ly A , ye a City Park Y I a oHVE Ilnrs �'' - � II sdal f ILL'S TURY F M Wis ISIQN r. ;1 0 HILL'S CENTURY FARM NORTH .t M r1 Oc[alfer 30,22:9 CC HCEPTIIRi-$ll6lECi TO CHANGE I f•. � Y Proposed Changes to the Text [pgs. 1-3 of Second Amendment to Development Agreement lust. #2019-033207(H-2018-0127): (Stuffs comments in italics—not to he included in final DA) Page 19 — Meridian City Council Meeting Agenda 29,2020— Page 62-bbi 5GF2 1. OWNER/DEVELOPER shall be bound by the terms of the original Development Agreement, except as specifically amended as follows: 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY. 5.1. Owner/Developer shall develop the Property in accordance with the following special conditions: a. lmpr-ove& Hillsdale Avenue as a public-street adjaeent to the east boundat�,of!his site as r-equiFed by Ada County Wighway . No longer applicable(street has been construclerl). b. Business hours of operation in the C-N district shall be limited from 6:00 am to 10:00 pm as set forth in UDCI 1-2B-3A.4,except for the YMCA which is allowed to operate from 5.00 am to 10:00 pm. The residential care facility use does not violate the Iimitation on the hours of operation. c. Future development of this site shall be generally consistent with the amended concept plans dated December '9 42 g October 30 2019 included in the Stag'Report attached to the Findings of Fact and Conclusions of Law from the modification to Development Agreement(I1 -2018 01-27H-2019- 0134)attached hereto as Exhibit"A". (updated per MDA request) d. Future development of this site should include a pedestrian pathway network that links the mixed use area with the residential and the elementary schoollYMCA site as well as adjacent off-site properties. Vehicular connections should also be provided for interconnectivity within the site. e. The existing home in the R-8 zoning district that is proposed to remain at the south boundary of the annexation area midway between S. Eagle Road and S. Kawi:y 6ane Hillsdale Ave. shall be required to hook up to City water and sewer service within 60 days of the final glatting of the -state lots, per MCC 9-1-4A; the existing home that fronts on E. Amity Road that is proposed to be removed with redevelopment of the site and the existing home that fronts on S. one Hillsdale Ave. that is proposed to remain in the C-N district as long as the Hill's reside there are not required to hook up to City services. (Street name changed) f. The rear or sides of homes on lots that face S. Eagle Road and F. Amity Read shall incorporate articulation through changes in materials,color,modulation,and architectural elements(horizontal and vertical)to break up monotonous wall planes and roof lines. (No longer applicable—no homes are proposed along Ainity!Rd.) g. To ensure future development is consistent with the objectives and vision of the MU-N designation the following items will be considered in reviewing development applications: i. Community serving facilities(i.e. a school, park, YMCA, library, hospitals, churches, daycares,civic buildings,or public safety facilities) should be provided; ii Public and quasi public spaces(i.e. plazas,parks,outdoor-gather-ing areas,open , No longer applicable—these areas have been provided with development of the City Park, YMCA and library and elementary school at approximately 20% of the overall development area. iii. Street sections consistent with the Ada County Highway District Master Street Map are required; iv. Neighborhood serving uses and dwellings should be integrated; V. Residential uses should comprise a minimum of 40%of the development area with ner densities ranging from 4 to 8 units per acre with supporting non-residential services. Page 20 Meridian City Council Meeting Agenda Wt4 Y8,2020— Rage68%05e2 Non-residential uses should be smaller scale and provide a good or service that people typically don't travel more than a mile for and need regularly; w Non-residential buildings should be proportional to and blend in with residential buildings consistent with the design guidelines and conceotual elevationspresented_bv the Appi.i��rit a,�l. �yed-1��i�y_C��riliri�ed-i�-F�lu>•tiS,t.; ------ vii. Employment opportunities for those living in the neighborhood are encouraged; viii. The mixed use project should be directly accessible to neighborhoods within the section by both vehicles and pedestrians; ix. Planning of the C-N property north of the park and YMCA shall consider appropriate visibility,parking and emergency access to the future neighborhood park. X. Sample uses appropriate in the MU-N area would include: townhouses, multi-family developments, neighborhood grocer, drug stores, coffee/sandwich/ice-cream shops, vertically integrated buildings, live-work spaces, dry cleanerllaundromat,salons/spas, daycares, neighborhood-scale professional offices, medical/dental clinics, gift shops, schools,parks,churches,clubhouses,public uses,and other appropriate neighborhood uses. remplex and the " will„u eventually be paFt of theYMCA The City Park is in the development process and the YMCA and school is alrea4v constructed: no bai er was required to the Hill property and this provision is no longer applicable- i. The annexation area shall be subdivided prior to issuance of any building permits beyond those required for the development of the school, YMCA and park site, and a wireless communication facility, the assisted living facility, medical clinic, and the Hill's Century Faim North conununity_ center complex on common Lot 10 I as shown on the revised conceptual development plan dated October 2-2 30,24-9-2019; the assisted living facility and niedi calelinic shown on the detailed Note: See Staffs recommended new DA provisions included in Section IX.A,1 that should be added to the existing/proposed DA provisions in this section as a provision of the subject Rezone request. - Page ?I Meridian City Council Meeting Agenda stt4 Y8,2020— Page 6"LI K-2 B. Legal Descriptions & Exhibit Maps for Rezone Overall Zoning;Exhibit: M ITY ROA i � - R is 0 - 7 n V. _• Hillsdale I f City Park ��� t MC dl illsdalEle I HILL'S CENTURY FARM NORTH ZONING EXISTING/ PROPOSED M $ � • m Page 22 — Meridian City Council Meeting Agenda 29,2020— Page69®6fl5ta2 !-9 M;_ 9233 WEST STATE STREET I BOISE,Ill83714 1 208.639.6939 1 FAR 208.639.6930 June 13,2019 P►oject No.:18-137 EXHIOfT A LEGAL DESCRIP7ION FOR REZONE TO C-N A parcel of nand being a portion of the North 1/2 of the Northwestl/4 of Section 33,Townsh;p3 North,Range 1 East,Boise Meridian.City of Meridian,Ada County,Idaho and being more particularly described asfollows; Commencing at a found aluminum cap mariongthe Northwest comer of said Section 33,which bears N89*15'220W a distance of 2,660.61 feet trorn a found brass cap marking the North 1/4 corner of said Section 33; Thence following the northerly line of the NW 1/4 of Section 33,S89'15'22"F a distance of 892,60 feet to the POINTOF BEGINNING. Thence following said northerly line,589-15'ZVE a distance of 609.12 feet to a point; Thence leaving said northerly line,500°1611"W a distance of 350.17 feet to a point; Thence N89"15'22"W a distance of 612.02 feet to a point; Thence Nb0°44'3eE a distance of 3 50.16 feet to the POINT OF BEGiNNING. Said parcel contains 4.90E acres,more or Eess,and Is subject to all existing easements and/or rights-of-way of record or implied. Atwhed Is EXHIBITEI and by this reference made a part of. � �L q � 12459 Q L4 FNGiNEEHS I SURVEYORS I PLANNERS www,kmengilp.com Page 23 Meridian City Council Meeting Agenda Y8,2020— Page E8 bffit 5K P0114 F 01- GOMMENUEMENT NW COR SECTION 33 E.Amity Road POINT OF BASIS OF BEARINGS NORTH i/4 COR BEGINNING N09'15'22 W 26MOV SECTION 33 a92.60' S69'1 f22"E 609.12' 'CI —RAM' R/W " iu 0_1 Total Rezone:4.968t APN: 51133223010 (POR,) 'sa '- 8, w & S1133212403 (PRO—R8 a Ln � "j CURRENT ZONING:z Lei PROPOSED Z4NiNG: C—N ♦{Ill's Century Farrrti N89'15'22"W 612.02' Commercial Sub, No.1 UNPLATTED UNPLATTEO I I MIa A I R/w R/W R/W I Healthy Living Subdivision I N LEGEND BRASS CAP 19 ALUMINUM CAP b CALCULATED POINT REZONE BOUNDARY — — — -- —SECTION LINE a 150 300 600 R.W RIGHT--OF—WRY LINE 1 n=300, uadaEeRs.surrv¢ro+a.vuuuraEla Wn WiT srATESTWT !Q K IDAW 0371i P AX(MI693�0 EXHIBIT B- REZONE TO C-N CENTURY FARM NORTH DATV 6,13-7019 PRL1fECT. 19-137 SHEET: A PORTION OF THE N 1/2 NW 1/4 1 OF 1 SECTION 33, T. 3 N., R. 1 E., B.M., ADA COUNTY, ID Page 24 Meridian City Council Meeting Agenda!&{ayl IS.2020— Page 93 bb l 292 km 9233 WEST STATE STREET i 8015E,If]83774 1 20RA39.6939 1 FAX 20&639.6,c330 June 13,2010 Project No.:18.137 EXHI B1 T A LEGAL DESCRIPTION FOR FIEZONE TO C•C A parcel of land being a portion of the Northwest 1/4 of the Northwest 1/4 of Section 33,Township 3 North, Range I East,Boise Meridian,City of Mer1dian,Ado Covnty,Idaho and being more particularly described as follows: Commencing at found aluminum cap marking the Northwest corner of said Section 33,which bears N89°15'22"W a distance of 2,660.61feet from a found brass cap marking the North 1/4 corner of said Section 33; Thence following the northerly line of the NW 1/4of Section 33,S89'15'22"E a distance of 350.16 feet to the POINT OF BEGINNING. The ncefal low ingsaid northerly fine,S89'15'22"E a distance of 542A4 feet to a point; Thence leaving said northerly fine,504°44'38"W a distance of W 16 feet to a point; Thence N89'15'22"W a distance of 539.24 feet to a point; Thence N00%3'13"E a dlstanceof 350,17 feet to the PCNNT OF BEGINNING. Said parcel contains 4.348 acres,more or less,and Is subject to all existing easements and/or rights-of-way of record or implied. Attached is EXHIBIT B and by this reference made a part of. 0�!►� .c w o 1245 a ENGINEERS I SURVEYORS PLANNERS www,kmenglip.com — Page 25 - Meridian City Council Meeting Agenda RW YB,2020— Page 68 VA 592 POINT OF COMMENCEMENT NW COR SECTION 33 E, Amity Road BASIS OF BEARINGS NORTH 1/4 CDR N89'15'22V 2960,61' SECTION 33 350.to' A S89'15'22'E 542,44' R/W RAY R/W - R/W R/w R/V _ NOW VI3'E Total Rezone-,4,3481 sa0'44'35"W 35Q,17' APN; S1133223010 (POR.) 350.15' CURRENT ZONING: R-9 PROPOSED ZONING: C--C rn O a N89'15'22"W 539.24' UNPLATTED � I i1 I II VNPLATTE4 Healthy Living IL Subdivision N LEGEND BRASS CAP ALUMINUM CAP b CALCULATED POINT REZONE BOUNDARY — — — —SECTION LINE 0 150 300 500 Rl+r RIGHT—OF—WAY LINE 1"=300' E10GINEERS.WNVEYOR$.MANNERS M33 WEST STATES7R£ET OME,IPAHO 03714 PFAX(ZOa�j6 i9 EXHIBIT B-REZONE TO C-C CENTURY FARM NORTH DATE- F-i3•z0i9 ._ P R�IFGT: ]B•137 SHEET: A PORTION OF THE NW 1/4 NW 1/4 I OF 1 SECTION 33,T.3 N., R. 1 E., B.M., ADA COUNTY, ID Page 26 Meridian City Council Meeting Agenda lklayl 29,2020— Page I294)1J1292 km 9233 WEST STATE STREET I BOISE,ID 83714 1 208.639.6939 1 FAH 2O8.639.6930 December 24,2019 Project No.:18-137 EXHIBIT A LEGAL DESCRIPTION FOR REZONE TO R-15 A parcel of land being a portion of the North 1/2 of the Northwest 1/4 of Section 33,Township 3 North, Range 1 East,Bose Meridian,Cary of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the Northwest corner of said Section 33,which bears NOC'13'13"E a distance of 2,677.50 feet from a found aluminum cap marking the West 1/4 corner of said Section 33- The nce following the westerly line of the Northwest 1/4 of Section 33,SOO*13'13"W a distance of 350.17 feet to the POINT OF BEGINNING. Thence leaving said westerly line,589°15'22"E a distance of 1,874.00 feet to the subdivision boundary of HilI's Century Farm Commercial Subdivision No.1(Book 115 of Plats at Pages 17,131 through 17,134,records of Ada County,Idaho); Thence following Bald subdivision boundary the fallowing six(6)courses; 1. SGO°44'38"W a distance of 27.68 feet 2. 589°4603"E a distance of 134.85 feet; 3. SO0°44'38"W a distance of 29756 feet; 4, 567"1619"W a distance of 13.%feet; 5. N89°46'03"W a distance of 16.60 feet; 6. SOW13'57"W a distance of 31.50feet; Thence leaving said subdivision boundary,N83"46'03"W a distance of 17 5.2 8 feet, Thence 231.25 feet along the arc of a circular curve to the right,said curve having a radius of 500,00 feet,a delta angle of 26"29'58",a chord bearing of N76"31'04"W and a chord distance of 229.20 feet; Thence N63°16'05"W a distance of 105.11 feet; Thence 184.36 feet along the arc of a circular curve to the right,said curve having a radius of 170,50feet,a delta angle of 61*57080,a chord bearing of S59°33'30"W and a chord distance of 175.51 feet; Thence N8927'52"W a distance of 52.53 feet; Thence SOQ°32'08"W a distance of 397.94 feet; Thence S60"37'07"W a distance of 157.72 feet; Thence N89°27'52"W a distance of 583.30 feet; Thence 72.41 feet along the arc of a curve to the right,said cure having a radius of 180.00 feet,a delta angle of 23*02'55",a chord bearing of N77°5624"W and a chord distance of 71,92 feet; Thence N66"2457"W a distance of 40.65 feet; Thence 215.16 feet along the arc of a curve to the right,said curve havinga radius of 200.50 feet,a delta angle of 61°29'08",a chord bearing of S59034"W and a chord distance of 204.99 feet; Thence N89'27'52"W a distance of 2 73.3 5 feet to a point an the said westerly line of the Northwest 1/4 of Section 33; Thence following sald westerly line,NOC°13'13"E a distance of 913.07 feet to the POINT OF BEGINNING. ENGINEERS I 5URVEYORS I PLANNERS www.kmengtl p.com Meridian City Council Meeting Agenda 19,2020- Page 705-bf 5t32 Said parcel contains 30.65 acres,more or IE�ss,and is subject to all existing easements and/or rights-of-way of record or implied. Attached is EXHIBIT 8 and by this reference made a part of. 0'1 Y 1245 w �s c� OF Page 28 Meridian City Council Meeting Agenda 2S,2020— Page 71 Fwt l 592 POINT OF COMMENCEMENT DR NW CDR SECTION 33 E. Amity Road NORTHSECTION 33 N89'15'22 W 2660,61' R R/W R/W RfW R/W RJW R,�A C7 500'13'13W 350,17' Unplatted � 0 tea APN: S1133223010 (POR.) Unplatted .� ,� Ei APN: S 1 1 332 1 2403 (POR_) in 589'15'22'E 1674.00' L2 T U+'i POINT OF Ll ` BEGINNING °1 N63'16'05'W E i� N89'27'52�lV 105.11' L4 0 L5 U t2 Total Rezorie: 30.65 AC± sz.s3 �� er L6 nn I APN: Sl 13322301❑ (POR.) i� APN: 51133212403 (POR,) N89'4fi'03"YI N CURRENT ZONING: R-8 m 7 PROPOSED ZONING: R-15 0 � 175.2$' W N I+ Mon Z ch o LLt o N66'24'57W .>.0 4-0.65' — .� > C3 N89'27'52 W CN 583.30' S60'37'07"W M j N69'27'52"W Unplatted 157.72' 2 N 273.35' APN: S1133223010 (POR.) Hill's Century Farm Hill's Century Farm Subdivision Phase 1 Subdivision Phase 2 CURVE TABLE I CURVE RADIUS LENGTH DELTA CHORIDBRG CHORD LINE TABLE C1 500.00' 231.25' 2629'58" N7631'04'W 229.20' LINE h LENGTH I DIRECTION C2 170.50' 104.36' 61'57'08" SS9'33'30-W 175,51' L1 27,68 50 44'381k C3 160.Op' 72,41' 23'02'55" N7T56'24W 71.92' 12 134,I35 S89'46'03'E C4 200.50' 215.15' 61'29'00" $59'47'34W 204.99' L3 297.56 50'44'3B"W ZWE ST 1/4 COR 5ECT10N 33 N 1-4 13.96 S6716'19"W LEGEND 15 1 s,so N89•46'03"W � BRASS CAP ALUMINUM CAP L5 31.50 5013'57W CALCULATED POINT REZONE BOUNDARY SECTION LINE ❑ 154 add 600 EHGiHEERS-SURVEY6RS.PLANNERS R/ RIGHT—OF—WAY LINE 9233 WEST STATE5TP.EET PARCEL LINE 1"=300' BO I S E,I DA6g0 837±4 RHON6 120)639.019 i=AX1=1639-W3Q EXHIBIT B - REZONE TO R-15 CENTURY FARM NORTH CATS 30-24.200 PROACT: U-137 SHEET_ A PORTION OF THE N 1/2 NW 1/4 1 OF 1 SECTION 33, T. 3 N., R. 1 E., B.M., ADA COUNTY, ID Page 29 Meridian City Council Meeting Agenda 2%2020— Page 73-60502 C'. Overall Site Plan (date: 10/30/2019) AMITY RSA HILL'S CENTURY FARM RETAIL/PROFESSIONAL , SELF-SERVICE STORAGE COMMERCIAL SUBDIVISION OFFICE — — ti Illy 'INDEPENDENT LIVI J i� A ..cluI L L L L.. i Y `,4 VERANDA . ASSISTED I� CADENCE LIVING AGE Q LIF1EQ Y m - -- iow �A' ESTATE 1 LOTS , 17 Hillsdale City Park z - 1 cak CONVE ALLOTS I r� sdal fr _ ILL'S CENTURY F M SUB 6SION .IL 4% a l KMLPS CENTURY FARM NORTH �� r I { r- Ortn6er 30,2019 CDNCEPTUAL-SU$JECT TO CHANGE . .*. y Page 30 Meridian City Council Meeting Agenda 29,2020- Page'T3%bf 2Ia2 D. Site Plan & Landscape Plan For Storage Facility(dated: October 8 and 18,2019 respectively) E,A0lirROAD —_,— 1 1 � ��- CENTURY FARM SELF STORAGE 5^x�+•xsF+ti,v I, !A 200aN111T1(0111AL.VSE PERW 5 1 T E PLAN z 0 �r:.mwn ram, xrn¢ hm cu Page 31 Meridian City Council Meeting Agenda pg.2020— Page 14R)bfl202 CL 6 L T- O prwr�r— 0 _-�fawrw nw*recw w"s lsnroens u9 -- s i �. x%a..+�vre wr.suucru wn>rx�mr r�,q. 51 Jul NDITLC IkL LI SE PEIM1f[AN➢ICAPE PLAN W ioTN nflf � - FlUff •�_.,_� sarra _ ss� J .. _ _ k zc=" d �a•'.��r`a. -:^Jr::'l�:w-_:arm:.�:.:. •R�.�: r^fix"�s.-c,:. 'i uo i Page 32 — Meridian City Council Meeting Agenda 29,2020— Page 7Wbbl202 E. Preliminary flat(date: 11/18/2019) HILL'S CENTURY FARM NORTH PRELIMINARY PLAT A PARCEL DF 101,$1.T{D IN TI1E NW I"OF SECTION 33,iDWHSFIIp 3 N00.T11,FIAHGE 1 ;yy�,_ y+ I EAST,9015E MERIDIAN,CITY OF MERIp]AN,ADA COUNTY,WMCI ME ------------ 1 — MTw ILI UW- 2160 1 a+awr.rr�. "1 R$ um ft In. co 6 I 1 -a �- 'v I a b B a B e ' ei c3 o e a ---� •_ .••• w.+wwr wmu uan«X.i�..�..,.%� = d e �a - yay —n ^� NIUSCENTURrNeM NORTH 1 _ Tw ! f — f I' I -- jp l A� HILL'S CEAfDIRY FARM MORTH M Page 33 Meridian City Council Meeting Agenda pg,2020— Page DRW592 4L X. 4. a 1. era w �, 3 - _ 1� �$. m •• �.,,, J 4.1 6F I 2�1,j.2 4-- tt A ^• ...Ak B 4 HILL$CEWM FARM NORTH tA JA Page 34 Meridian City Council Meeting Agenda"29,2020— Page 7?btl 592 F. Landscape Plan for Subdivision{date: 1 W24'>1°4/2/2020 REVISEDIQ C�D •.. •� .• - �:.. -. I nrauuuumurRsmv�a noaixnrsi�n�cc�tm Et�l L - N v 5 F? rA�• .. r mSE UL[LJTry6�GF/1FLL5 W'M PN.6E 11 mEF11000 fi a .0 STPEET TREE MCWTMN5[-TREE 35[FI •�t - .e t f�I F r3 ea 7�2 .3 - �w.,�..�.oe a Z. ' .:.': :.:',' ... ,•� 'l EANDS"FF{[Wk R SHEET ,E,,,a„{yy„� �E01 LL'S ZENTllRY FARM NORTH iseEcsruEco.uA¢r N o.r.......r, FPLL.� Page 35 Meridian City Council Meeting Agenda l ays 2S,2020— Page 7abbl592 ' . — ; n :-� •_ I 1 � eon © .1 �. � .. � . . . ... _ �.� � i�➢ .tom •- - ,G' �, _.,...w '.. '. �•HILL S CENTu"FAW H M lRfJpSEJ4VE MIAH +��• '; � �' �nl mew i` xm ',,1'' L4hO5CP.P-'PLAN _71— .�_ ..._... _ •'i �; t Imo,-,-_ �� ..� � �. —_ _ _ — _ - 4 may.• .Wake yesRw:z �t's�a6 r ?W{'S CFN�RVF�UryggT11 ...... �(ehvv>L•�r7cx4:-"• x�:�:arax:tia:r�r:•vrs - - PPL3.0 Page 36 Meridian City Council Meeting Agenda 2S,2020— Page 72tt l592 G. QuaIified Open Space Exhibit(date: 3/17/2020) HILL'S CENTURY FARM NORTH OPEN SPACE EXHIBIT wr wcw rwr: ------- ----------T . �' .. �� � mrnMan WriwNtl�bminrwNaRrn FMAsi! - - OMM011�Dr NIFAS1p�[NiYLSdnX •. -- 8 1-b I ¢ OPEN SPACE EXH T Hlr!'5CENTtjWPARMNORM w*krn Page 37 Meridian City Council Meeting Agenda 29,2020— Page 8050592 1,1. Residential Setbacks for Cadence at Century Farm I r� W.DALWAAPLE LN i F a Cip CD E HILL f l PARK LNIT _ � e L N _ I 0 4 0 LU � E XIS riNG RE31nFNCE Y / %V ROCKHAMPTONST. ANDOUTGUILOING UN HOME I LOT TVPE$! FRONT: GARAGE SIDE: STREET SIDE: REAR: 0 TRAOMOHAL•ALLErWAAW Ira V4, sr er ad CADENCE # TMMI:1VAL-ALLEY-AftC SLOE Wr Fr rr 6'r 6•-V AT W I-ATIO-FRONrGAPAGE 19r sow• ••r e{ 1r4r CENTURY FARM STaN[14H!]•FRONT GAR W.F 15r YO'A' sr W-17 lair v ATTACFEOROME'S. L:,...;�x.nemirwunon.v.Luavau nn:x Page 38 Meridian City Council Meeting Agenda 29,2020— Page SpFvfifl 2172 I. Building Elevations (date: 10/14/2019) n c� -- 2, 9F-.- ' d Iwe.r..u••m.•een•a. I+•nn v...er. Ira e.aw. CENTURY FARM SELF STORAGE ac�:M+ne uneror eu..naws r...y �r«q FS-rrF w.w.aa•h w»i ..lw.RC.w•n-r��a h,.emx xaa•nni rrrorr.r.. 7 TYPICAL PATIO HOME ELEVATION 9: TYPICALALLEY HOME ELEVATION J. Conceptual Building Elevations& Design Guidelines for Residential& Commercial Development Design Guidelines Page 39 — Meridian City Council Meeting Agenda 29,2020— Page S2-605GF2 IX. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION Rezone: I_ New development provisions shall be added to the proposed amended Development Agreement(DA)provisions in Section VULA of this report as a provision of the Rezone. Prior to approval of the Rezone ordinance,an amended DA shall be entered into between the City of Meridian,the property owner(s)at the time of rezone ordinance adoption,and the developer. The amended DA shall be signed by the property owner and developer and returned to the Planning Division within six(6)months of the City Council granting the rezone. The amended DA shall incorporate the following provisions: a. The buildings in the retail/professional office area shown on the conceptual development plan shall be arranged to create some form of common. usable area,such as a plaza or green space as desired in Mixed Use designated areas as set forth in the Comprehensive Plan(see pg. 25). b. Building sizes in the commercial retail/office portion of the development shall be limited to a 20.000 square foot building footprint as desired in MU-N designated areas in accord with the Comprehensive Plan(see pg. 25). I/'a structure contains a trrlr of both residential and office, or residential and crrnapnercial hand uses, the maxinnnn building size may exceed 20,000 square ftet. e. Pr-ovide 10' wide detached multsi use pathways wiIhin the sir-ee!buft��Wong S. gagle ti�i°I�llr�� ll�e�r�?de nail TvopQ -50�13 l ock J tiC m.E. Hill par�U2 W. Rockhamotpy Ct. for emcra�nct!as�es,�gurnoses=. Conditional Use Permit(Storage Facility): ?. The site plan included in Section VIII.D,dated October 10,2019, shall be revised as follows: a. The buffer area(and other areas as applicable)not visible from a public street or driveway behind the storage facility on the south side of the building shall be fenced off from public access to prevent incidences of crime in accord CPTED guidelines. Rd. as r-equired by the Pafk's DepaFtmeat. 3. The landscape plan included in Section VIII.D, dated October 10,2019, shall be revised as follows: a. Depict additional evergreen and deciduous trees and shrubs within the 25' wide buffer along the southern boundary of the site to result in a barrier that allows trees to touch at maturity in accord with the standards listed in UDC 1 I-3B-9C. b. To prevent incidences of crime in buffer areas that aren't isn't visible from a public street, Staff recommends the area is fenced off from public access in accord CPTED guidelines. c. Depict a 101 w i de detached nitilti use pathway within the street buff-er along E. Aniiiy d. Extend the 5' wide pathway at the north boundary through the 25' wide buffer into the commercial site. Page 40 — Meridian City Council Meeting Agenda Y8,20200— Rage gntI5e2 4. Compliance with the standards for self-service storage facilities listed in UDC 11-4-3-34 is required. 5. The entrance or view of the facility shall be open to adjoining businesses and low impact security lighting shall be provided in accord with UDC 11-3A-16A. 6. If abutting a residential district,the facility hours of public operation shall be limited to six o'clock(6:00) A.M. to eleven o'clock(l 11:00) F.M. 7- The design of the storage structures shall comply with the design standards listed in the Architectural Standards Manuald_shll�e_ QttSiatcnt vyith�lher_cs7rrtrnereial strct�c5.�n the-site.and ftee do-inn"tramlines fQr the d�y�op?ont mn1aine_din1�ryt✓l pit A eement.- - K. The property shall be subdivided prior to submittal of a Certificate of Zoning Compliance (CZQ and Design Review(DES) application for any structure beyond the community center, A CZC and DES application shall be approved prior to submittal of building pennil applications for the site. Preliminary Plat: 9.. The preliminary plat included in Section VIII.E, dated November 18, 2019,is approved as submitted. 10. The landscape plan included in Section VIII.F,dated Oetebe-2412019 April 2,2020, shall be revised as follows .Depicted landseaping in aecor-d with this Stan Depicted d. Fencing on the easi side of Lot 107, Block 1,shall be revised to comply with the standardslisted in UDC 11 3 7A. Complies e. include a detaill for thp fenee thm eemplies with the standards.listed in UDC i i 3A 7 Included 11. The existing home and accessory structures at the northeast corner of the site shall be removed prior to the City Engineer's signature on the final plat for the phase in which they are 1 ocated. 12, S ubmit a 14� wi de public pedestr-i an easement for the mul ti use path way a!ong E. A-mity Rd-. SigHR41fe . FeqUir-ed b, - the PRFk'-, Depa-,.-. eH 13. The Applicant or Owner shall have one year to complete the tasks listed in UDC 11-3F-3B for final approval of the private streets proposed within the development.No building permit shall be issued for any struCture using a private street for access to a public street until the private street has been approved ytt i-thv exgcptiQtt-that a b-uiI-ding,permifrmity bQjnwd-fyr the crmmunit cent enter. Page 41 Meridian City Council Meeting Agenda Wt4 Y8,2020— Rage 84NAA W2 t4. The Applicant shall coordinate with Terri Ricks. Land Development, and Joe Bongiorno, Fire Dept., for addressing lots accessed by alleys without frontage on a street. 15. An exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and strictures accessed via common driveways. Driveways for abutting properties that aren't taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 16. A perpetual ingress/egress easement for the common driveway(s)is required to be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement shall be submitted to the Planning Division prior to signature on the final plat. 17. Address signage shall be provided at the ends of the common driveways on Lots 19 and 54, Block l; and for lots accessed by alleys that don't have frontage on a private street for emergency wayfinding purposes. 18, A minimum of 5.5 acres of qualified open space shall be provided in accord with the qualified open space exhibit in Section VIII.G; and qualified site amenities shall be provided consisting of a clubhouse, swimming pool, segments of the multi-use pathway system,and outdoor activity complex (specific amenities in this area are to be determined at CZC). 19. All common driveways shall comply with the standards listed in UDC l 1-6C-3D. 20. Parking is restricted to one side of the 29-foot wide streets and shall be provided on the street side adjacent to the alley accessed units rather than the patio homes with front accessed garages to allow for more spaces that aren't encumbered by driveways. Planned Unit Development(PUD): 21, Development of the R-15 zoned gated portion of the development(i.e_ Cadence)shall be consistent with the Residential Setbacks exhibit in Section VIII.H and the conceptual building elevations included in Section VIII.I. 22. Access to the through property on Lot 150,Block I is allowed via two access points—one via E. Hill Park Ln. for the house and one via W. Rockhampton Ct. for the shop associated with the house,unless otherwise approved by City Council. 23. All atleys shall comply with the standards Iisted in UDC 1.1-6C-3B.5 with an allowance for the entire length to be visible from a private street ratter than a public street. 24. A minimum of 80 square feet of private, usable open space shall be provided for each dwelling unit;this requirement can be satisfied through parches,patios,decks and enclosed yards as set forth in UDC 1 1-7-413. 25. An applieation for After-native C—omplianee to the off street parking standards liqted in UDG Toble 11 X 6 for-single family dwellings shall be submifted to the P! Division and approved by the Director prior to the City Couneil hearing. This application was determined to not be required as the proposed plan complies 1vith The parking standards listed in UDC Table 11-3C-6. Page 42 - Meridian City Council Meeting Agenda R1418,2020- Rage a9t3 A W2 B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 No civil utility plans were submitted for the sanitary sewer with this application, therefore no specific review or modeling has been completed. 1.2 A portion of the proposed 8" water main will need to be upsized to 12". The reason for the 12" size is for future abandonment of the existing 12" in Eagle Road due to avoiding utilities crossing the roundabout at the Amity intersection. Specifically from Eagle Road through the common area to Palatino,then down Dalrymple to the common area and then north to Amity Road. 13 Manholes cannot be located in landscaped areas unless they are located within an access road per City standards are provided. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in confonnance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easements) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms.The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement(marked EXHIBIT A) and an 8112'x I I" map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed. and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2,6 All irrigation ditches,canals, laterals, or drains, exclusive of natural waterways, intersecting,crossing or laying adjacent and contiguous to the area being subdivided shall Page 43 Meridian City Council Meeting Agenda R1428,2020- Page 86 bfDI W2 be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2I90. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8, Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits boonA that rewire fQrhe_ca�at7tum4y eemter. 2 10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping,amenities. etc.,prior to signature on the final plat.. 2.1 1 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review,and construction inspection fees,as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Pennitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC I 1-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least I-foot above, 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project.. Page 44 Meridian City Council Meeting Agenda R1418,2020— Rage B6bbI15e2 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section.6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.ineridiancity.org/public—works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the Owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastnicture for duration of two years. This surety will be verified by a Iine item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT htIM:lltiycblir?k.iyier•i&ancity.oCglWebLinklDoeVieH,.astir?id=1819b6&dbid=0&rwo=MeridiarrC D. POLICE DEPARTMENT hyps:llwehlinkmeridiancin%orglWeRinklDoc View.aspx?id=182147&dhrd=0&rgpo=MeridianC L& E. PARK'S DEPARTMENT httys:llweblirrk.ttrericlianritt,.or glWebLinkIDoeVieiv.aspx?i_d=184769&dbid=0&-wo=MeridiarrC irv&c?-1 F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) https:11web1inkmeridiancity.arg1WebLinklDocView.aspx?ic=182235&dbid=0&repo`MeridianC G. NAMPA&MERIDIAN IRRIGATION DISTRICT hops:lln,ebliirk.irzer-i&artciti,.orglWcbLijtklDoc-i!ieii,.a.�p.r?id 182768&dhicl=O&s-Wo=AleridiairC itv H. BOISE PROJECT BOARD OF CONTROL htWs:llweblink.meridianci. y.orglWebLink/DocView.gVx?icy. 182167&dbid=0&repo=MeridiarrC in, I. CENTRAL DISTRICT HEALTH DEPARTMENT hops:Ilweblink.meridiancity,or'•glWebLinklDoc View,aspx?id=187158&dbid=0&repo=MeridiarrC itv Page 45 Meridian City Council Meeting Agenda 19,2020— Page 88-bbi 592 J. DEPARTMENT OF EWRONMENTAL QUALITY(DEQ) hitps:llwehlink.ineridiancih-.orglWebLink/Doc View.aspx?id 182145&dhid=0&repo=MeridianC ity K. WEST ADA SCHOOL DISTRICT(WASD) hitps:Ilweblittk.►neridiancih�orglWebLiiaklDoeView-aspx?irr183173&dbid=O&t-gpa=MeridianC L. ADA COUNTY HIGHWAY❑ISTRICT(ACHD) ltttps;Ilweblink.incridiancity.oig1 ff'e6LinklDoeView.asp_r?id=183196&dhid=0&-epo=MeridianC t X. FINDINGS A. Rezone(UDC 11-5S-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant a rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed rezone and subsequent development plan is consistent with the applicable provisions of'the Comprehensive Plan for the MU-NFLUMdesignation. (See section V above for more information.) ?_ The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Citv Council.finds the proposed map amendment and development complies with the purpose statement of'the residential districts in that it will contribute toward the range of housing opportunities available within the City,-and with the purpose statement of the commercial districts in that it will provide-tar the retail and service needs of the contmunity consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety,and welfare; The City Council finds the proposed ntap amendment should not be detrimental to the public health, safety and welfare as the proposed medium density residential uses, storage fiiedity and commercial retail and office asses should be compatible with adjacent existing and facture residential, commercial and publiclquasi public development. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to,school districts; and The Cit1,Council finds City.°senlices are available to be provided to this development. The school district submitted comments stating that the elementary and high schools are currently under enrollment capacity but that the middle school is over capacity. 5. The annexation(as applicable)is in the best interest of city. This finding is not applicable as the request is_Jor a rezone, not annexation. Page 46 Meridian City Council Meeting Agenda 28,2020— Rage SgtbI5e2 B. Preliminary Plat Findings: In consideration of a preliminary plat.combined preliminary and final plat,or short plat,the decision-making body shall make the following findings: l. The plat is in conformance with the Comprehensive Plan; The Citv Council finds that the proposed plat iv°ith Staffs recommendations is in substantival compliance with the adopted Comprehensive Plata in regard to land Erse, density,, transportation, and pedestrian connectivit},. Please see Comprehensive Plan Policies in, Section V of this report for more information. 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public service-r will he provided to the su1 jest properh,upon development. (See Exhibit B of the Staff Report for more details,fi•om public service Providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program, Because Citv "jater and sewer and any other utilities will he pro tided by the development ut their oxen cost, the City Council finds that the subdivision will not require the expenditure of capital improvement.funds. 4.. There is public financial capability of supporting services for the proposed development; The Citv Council.f Ends there is public f inancial capability of f supporting services for the proposed development based upon comments from the public service providers(i.e., Police, Fire. ACHD, etc.). (See Section IX for more information.) 5. The development will not be detrimental to the public health, safeo?or general welfare,-and, The City Council is not aware of any health, safely, or environmental probleans associated with the platting of this property. ACHD considers road.safeot issues in their ana&sis. f. The development preserves significant natural, scenic or historic features. The City Council is unaw°are of arty significant natural. scenic or historic features that exist oil this.site that require preserving. C. Conditional Use Permit(UDC 11-5B-5E) The Commission shall base its determination on the Conditional Use Pon-nit request upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. The City Council finds that the subject property is large enough to acconnazodute the proposed use rand dimensional and development regulations of the C C district(see Anal}Av. Section V for more itrformation). 2. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Page 47 - Meridian City Council Meeting Agenda R1418,2020- Rage 90ibfit 5G12 The City Council finds that the proposed storage facility,is consistent with the Comprehensive Plan FLUM designation of MU-N and is allowed as a conditional use in UDC Table 11-2B-2 in the C-C zoning district. Further, the City Council finds the purposed use of the site will provide a needed set ice within close proximity to residential uses. 3. That the design,construction,operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. The Cron Council_finds that if'the applicant complies with tlae conditions outlined in this report, the operation of the proposed self-service storage facilitil should be compatible with other uses in the general neighborhood and with the existing and intended character of the area. 4. That the proposed use, if it complies with all conditions of the approval imposed,will not adversely affect other property in the vicinity. The Citr Councilffinds that if the applicant complies with the conditions outlined in this report, the proposed use will not adverse/v affect other property in the area. 5. That the proposed use will be served adequately by essential public facilities and services such as highways,streets,schools,parks,police:and fire protection,drainage structures, refuse disposal,water,and sewer. The Citv Council finds that essential public services are available to this property and thrtt the use will be adequately served hi'these facilities. D. PLANNED UNrf DEVELOPMENT(UDC 11-7-5): Upon recommendation from the Commission, the Council shall make a full investigation and shall,at the public hearing, review the application. In order to grant a planned development request, the Council shall make the following findings: l. The planned unit development demonstrates exceptional high quality in site design through the provision of cohesive,continuous,visually related and functionally linked patterns of development, street and pathway Iayout,and building design. The Cit-v Council,finds the proposed PUD demonstrates a high clualit31 nf'development and site design with amenities that provides unique housing options fin-those 55 and older in the conrmunim ?. The planned unit development preserves the significant natural,scenic and/or historic features. The Citv Council is unaware of anzy significant natural, .scenic and/or histor'icfeatures that ala-1)ewist on this site.. 3. The arrangement of uses and/or structures in the development does not cause damage,hazard, or nuisance to persons or property in the vicinity. The City Council,finds the proposed use and development of this propernti will not cause damage, hazard or nuisance to persons or property in the vicinity. 4. The internal street, bike and pedestrian circulation system is designed for the efficient and safe flow of vehicles,bicyclists and pedestrians without having a disruptive influence upon the activities and functions contained within the development, nor place an undue Burden upon existing transportation and other public services in the surrounding area. Page 48 Meridian City Council Meeting Agenda"Y8,2020— Rage 9ftt115e2 The City Council finds the internal private.streets should provide for sqk internal access to homes within the development and proposed pedestrian pathway will provide a safe bicycle and pedestrian rou le to the adjacent connmercial development. 5. Community facilities,such as a park,recreational,and dedicated open space areas are hinctionally related and accessible to all dwelling units via pedestrian and/or bicycle pathways. The Ciry Council finds the proposed.subdivision amenities(i,e.swimming pool, community center and outdoor activity area)are accessible to residents within the development via internal sidevvalks. 6_ The proposal complies with the density and use standards requirements in accord with chapter 2, "District Regulations",of this title. The City Council.finds the proposed single-family residential use of the development is a principal per•niitted use in the R-S and R-I5 Zoning districts and falls within the density desired in this area. 7_ The amenities provided are appropriate in number and scale to the proposed development. The Citv Council finds the proposed amenities are appropriate_for this development and provide a variety of entertainment for residents. 8. The planned unit development is in conformance with the comprehensive plan. The Citv Council,finds the proposed PUD is in general conformance with the Comprehensive Plan. E. PRIVATE STREET(UDC Il 3F- ) In order to approve the application, the Director shall find the following: 1. The design of the private street meets the requirements of this Article; The Director f rids design of the proposed private streets complies with the standards listed in UDC 11-3F-4.4 except as approved through alternative compliance. See analysis in Section r for-more it for oration. 2_ Granting approval of the private street would not cause damage hazard,or nuisance,or other detriment to persons,property,or uses in the vicinity, and The Director,finds the proposed private streets shouldn't cause any hazard, nuisance or other detriment to persons,property or uses in the vicinity if thely are designed as proposed and constructed in accord with the standards listed in UDC 11-317--4B. 3. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. The Director_finds the location of the private streets does not conflict with the Comprehensive Plan and/or the regional transportation plan. mil. The proposed residential development(if applicable)is a anew or gated development. The Director.finds the proposed gated residential development includes mews. F. ALTER.'VATIVE COMPLIANCE(UDC 11-3A-19.2A) In order to grant approval for alternative compliance,the director shall determine the fallowing findings.. Page 49 Meridian City Council Meeting Agenda Y8,2020- Rage 92bbl!5e2 l_ Strict adherence or application of the requirements is not feasible; OR While it's feasible_for the applicant to comply with UDC standards pertaining to primate streets, the Director finds the proposed development offers a unique rleslg►r as proposed m ith the planned unit development, ?. The alternative compliance provides an equal or superior means for meeting the requirements; and The Director farads the planned unit development proposed by,the applicant as a whole provides an equal or superior ttteans,for meeting the requirements it? that it contributes to the unique character and diversity,in housing types available within the City. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of the surrounding properties. The Director-finds that the proposed alternative means will not be detrimental to the public welfare or impair the intended uselcharacter of the.surrounding properties and will actually contribute to the character and variety of housing types in this area of the City. flags �(.) Meridian City Council Meeting Agenda 14tt4 Y8,2020— Rage 33-VD15GF-2 (�E IDIAN-- ITEM SHEET Council Agenda Item -3.G. Presenter: Chris Johnson Estimated Time for Presentation: 2 minutes Title of Item - Resolution No. 20-2211: A Resolution Vacating 5 feet of an Existing 10-foot Wide Public Utility, Drainage, and Irrigation (PUDI) Easement Located Along the South Property Line of Lot 7, Block 3 of the Tuthill Estates Subdivision No. 1 in the City of Meridian,Ada County, State of Idaho; and Providing an Effective Date Resolution Vacating 5 feet of the 10 foot PUDI. An ATTACHMENTS: Description EM Type Upload Date Kenneth Allen Garage Vacation Reso Resolution 5/13/2020 Exhibit A to Kenneth Allen Garage Vacation Exhibit 5/13/2020 Meridian City Council Meeting Agenda May 19,2020— Page 94 of 150 ADA COUNTY RECORDER Phil McGrane 2020-059698 BOISE IDAHO Pgs=3 VICTORIA BAILEY 05/20/2020 01:56 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN RESOLUTION NO. 20-2211 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION VACATING 5 FEET OF AN EXISTING 10-FOOT WIDE PUBLIC UTILITY, DRAINAGE, AND IRRIGATION (PUDI) EASEMENT LOCATED ALONG THE SOUTH PROPERTY LINE OF LOT 7, BLOCK 3 OF THE TUTHILL ESTATES SUBDIVISION NO. 1 IN THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on May 12, 2020 the City Council of Meridian, held a hearing on the vacation of 5 feet of an existing 10-foot wide public utility, drainage, and irrigation (PUDI) easement located along the south property line of Lot 7, Block 3 of the Tuthill Estates Subdivision No. 1 in the City of Meridian, Ada County, State of Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the vacation of 5 feet of an existing 10-foot wide public utility, drainage, and irrigation (PUDI) easement located along the south property line of Lot 7, Block 3 of the Tuthill. Estates Subdivision No. 1 in the City of Meridian, Ada County, State of Idaho, as attached in Exhibit A, is hereby vacated. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 19th day of May, 2020. Approved by the Mayor of the City of Meridian, Idaho, this 19th day of May, 2020. Attest: u AK11 n _ SFAL Mayor Robert Si , son Chris Johnson, ity Clerk Kenneth Allen Garage—Vacation—H-2020-0037 Meridian City Council Meeting Agenda May 19,2020— Page 95 of 150 EXHIBIT A Legal Description of Easement Proposed to be Vacated DESCRIPTION FOR EASEMENT VACATION This description is for the vacation of the north one half of the 10'Public Utility Easement across the south portion of Lot 7 Block 3 of the Tuthill Estates No.1 as recorded in the Ada County Records Book 65 Page 6590 located in the Southwest quarter of the Northwest quarter Section 2 Township 3 North,Range 1 West Boise Meridian and Ada County Idaho and more particularly described to wit: Commencing at the southeast corner of said subdivision which is the Initial Point for the Subdivision and the southeast corner of Lot 7; thence along the west line for the Lot 7,NO°54'26"E(basis of bearing west line Tuthill Estates No.1)a distance of 5.00 feet to a point and the Real Point of Beginning;; Thence N89°05'34"W a distance of 125.00 feet to the west line of Lot 7; Thence NO°54'26"E along said west line of Lot 7 a distance of 5.00 feet; Thence S89"05'34"E a distance of 125.00 feet to the east line of Lot 7; Thence SO"54'26"W a distance of 5.00 feet and back to the point of beginning. Said parcel contains some 625 square feet more or less. i Kenneth Allen Garage Vacation-H-2020-0037 Page 1- Meridian City Council Meeting Agenda May 19,2020— Page 96 of 150 EXHIBIT A DISPLAY FOR PUBLIC UTILITY EASEMENT VACATION LOCATED IN LOT 7 BLOCK 3 TUTHILL ESTATES NO. 1 1 PORTION OF THE SW1/4 OF THE NW1/4 SECTION 2, T3N R1W, B.M. CITY OF MERIDIAN, ADA COUNTY, IDAHO N89°16'36"W-125.00' 0 10 20 40 SCALE: 1" = 20' TUTHILL ESTATES No. 1 LOT 7 BLOCK 3 0 � W N IZ PUBLIC UTILITY EASEMENT VACATED _�- S89°05'34"E- 2.00' �1T ��171 I1TT1 0 7 SUBDIVISION/Z/Z Z 5. 5.00' S89°OS'34"E-125.00' S�, S89°05'34"E-125.00' PREPARED BY SHARP & SMITH INC. 327 N. 27th BOISE, 10 83702 1-208-344-0676 Kenneth Allen Garage Vacation-H-2020-0037 Page 2 Meridian City Council Meeting Agenda May 19,2020— Page 97 of 150 CAE ID�AN ITEM SHEET IDAHO Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -05/14/20 -$2,830,681.03 ATTACHMENTS: DescriptiQj JW Typ AP Invoices for Payment Cover Memo 5/14/2020 Meridian City Council Meeting Agenda May 19,2020— Page 98 of 150 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP&MABEL'S LABELS Name Plates(4)and Plaque(1) 52.50 01 General Fund A-1 STAMP&MABEL'S LABELS Nameplate(Della Steen)&name badge(Josha Iverson) 20.00 01 General Fund ACE AUTO BODY Disassembly&Storage for Unit# 525 420.00 01 General Fund ACE AUTO BODY Front Bumper Cover and Push Bumper Bracket Repairs 1,917.81 #143 01 General Fund ACE AUTO BODY Front End Repair Unit# 166 1,315.88 01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD April 2020 impact fees 329,408.16 01 General Fund ADVANCE AUTO PARTS mirror for truck#33 x 1; power plug for truck#2 x 2 234.99 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN Relay Board to fix City Hall Front Door Issue 500.00 DOOR&HARDWARE 01 General Fund APPLIED CONCEPTS UNIT#156 Replace Radar Tuning Fork 35.00 01 General Fund BANK OF AMERICA VISA#5201, 04/30/20 8,040.10 01 General Fund BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement&Del Notice Processing April 178.09 2020 01 General Fund BOE-Boise Office Equipment XPN547404-Xerox copier use 3/22-4/21/2020(Asset 1,772.41 08460) 01 General Fund BPA HEALTH,INC. EAP Premiums, May 2020,516 employees 1,639.89 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial&Shop Supplies-Sta. 2 198.89 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial&Shop supplies-Sta. 3 603.79 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial-Sta.4 Laudry Det., Disinfectant 212.88 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial-Sta.4,Cleaner, Disinfectant 50.56 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial-Station 1 -Disinfectant, Bath tissue, 894.62 pap 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial -Station 1 Bath Tissue 109.56 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial and Shop Supplies-Sta. 6 93.89 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial and Shop Supplies-Station 1 394.57 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial,Sta. 5-Disinfectant 139.29 01 General Fund BRADY INDUSTRIES, LLC. 220/Janitorial,Sta. 6-Disinfectant 92.86 01 General Fund BRADY INDUSTRIES, LLC. 220/Hand sanitizer, 2 cases,COVID 310.00 01 General Fund BRICON,INC 20-0287 excavation&concrete work for Pine Ave Rest 14,400.00 Area 01 General Fund BROWNELLS Firearms Parts 92.20 01 General Fund CHASE CHRISTOPHER Per Diem:C.Christopher,Mtn Trauma Conf,Sun Valley,ID 165.00 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridan Cobra Plan May 2020 B.Nielsen, 1,162.74 BENEFITS PLAN TRUST B.Bjornson 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP May 2020 21,425.82 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan May 2020 332,067.06 BENEFITS PLAN TRUST 01 General Fund CIVICPLUS INC Parks credit card refunds 4/16-4/30/20 8,044.81 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 99 of 150 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CIVICPLUS INC Refund: CC Parks Ref Posted in Parks CR's 867.52 04/01/20-04/15/20 01 General Fund DASH MEDICAL GLOVES Gloves for Covid-19 287.60 01 General Fund DATEC,INC 20-0256 CF-33 Premium Keyboards 3,652.40 01 General Fund DELL MARKETING L.P. Acrobat Pro DC for Teams MLP Multi NA Lang Team 123.74 Licensing Su 01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-000-Cobra May 2020 Premiums 42.65 01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-0000-May 2020 Premiums 22,341.11 01 General Fund ERS, EMERGENCY RESPONDER #154 Wiring and Partition Repairs for Cradlepoint 195.00 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER #166 Push Bumper, Repair to Front End 384.00 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equip for New Fleet Vehicle# 2 1,705.30 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equip for Replacement K9 Vehicle# 110 9,525.68 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equip for Replacement Patrol Vehicle# 109 8,281.37 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equipment for New K9 Vehicle# 120 9,459.40 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equipment for Patrol Vehicle# 115 8,281.37 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equipment for Replacement Patrol Unit# 112 8,281.37 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equipment for Replacement Patrol Vehicle# 8,281.37 SERVICES, INC. 113 01 General Fund ERS, EMERGENCY RESPONDER 20-0173 Equipment for Replacement Vehicle# 114 8,281.37 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER 20-173 Equip for Replacement Patrol Vehicle#111 8,281.37 SERVICES, INC. 01 General Fund ERS, EMERGENCY RESPONDER Remove all Police Equipment on Unit# 525 780.00 SERVICES, INC. 01 General Fund FEDEX OUT OF STATE FINGERPRINT SHIPPING 42.17 01 General Fund FIRE SAFETY EDUCATION 220/Pub Ed, Firehats,Table top displays for fire safety 3,458.34 01 General Fund GALL'S INC. Off Duty Detective Holsters for Light Bearing Glock 140.76 01 General Fund GRAINGER 220/Batteries for Thermal Imager cameras eq mtnc 378.68 01 General Fund GRAINGER 220/shop supply St. 2, microfiber cloths 32.08 01 General Fund IDAHO STATE INSURANCE FUND #36670,Workers Comp Payroll Premium 160,101.44 01/01/20-04/01/20 01 General Fund INDEPENDENCE INDOOR SHOOTING Monthly Shooting Range Membership for April 2020 4,816.00 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 100 of 150 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund INDEPENDENCE INDOOR SHOOTING Shooting Range Membership for Officers March 2020 4,816.00 O1 General Fund INTERMOUNTAIN GAS 0981623008 April 2020 3,021.15 O1 General Fund JOHNSON CONTROLS FIRE 220/5 year fire sprinkler system service ST. 5 448.00 PROTECTION LP O1 General Fund L.N. CURTIS AND SONS Hand Sanitizer and Masks-Covid 19 964.16 O1 General Fund LABOR LAW COMPLIANCE CENTER LLC Idaho Labor Law Posters State and Federal 37.95 O1 General Fund LASER TECHNOLOGY INC Lidar Repair 558.00 O1 General Fund LEGACY FEED&FUEL string trimmer parts for Fuller Park-qty 2 35.98 O1 General Fund MASTERCARD 220/MC#1 Fire 4-30-20 Statement, 58.44 O1 General Fund MASTERCARD 220/MC#2 Fire 4-30-20 Statement, 5,307.66 O1 General Fund MASTERCARD 220/MC#6 Fire 4-30-20 Statement 468.24 O1 General Fund MASTERCARD HR MC Statement April 2020 150.00 O1 General Fund MASTERCARD MC ComDev#2(BS)4/2020 statement 579.37 O1 General Fund MASTERCARD MC IT#0179 April Statement 1,827.26 O1 General Fund MASTERCARD MC Parks#4 4/30/20 Statement- 650.00 O1 General Fund MASTERCARD MC PD#4 4/30/2020-Statement-#0652 1,864.32 O1 General Fund MASTERCARD MC PD#4/30/2020-Statement-#0629 206.73 O1 General Fund MASTERCARD MC PD#3 4/30/2020-Statement-#0645 1,047.24 O1 General Fund MASTERCARD MC PD#5 4/30/20-Statement- 19.56 O1 General Fund MASTERCARD MC PD#2 April statement 779.00 O1 General Fund MCCI, LLC 20-0181 Software Support-Laserfiche Related 43,791.26 Products,Soft O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE 220/Inspection and repair work MF026 ALL work done 1,490.68 O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE 220/Inspection MF027 106.99 O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE fleet truck 22 inspection-license C10914 106.95 O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE fleet truck 24 inspection- license C9114 106.95 O1 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 309.20 O1 General Fund MISTER CAR WASH Fleet Washes for April 2020 150.00 O1 General Fund MONICA BERGMAN refund Spring Volleyball league due to COVID19 245.00 O1 General Fund MUNICIPAL EMERGENCY SVCS 220/SCBA Repair, 1 150.00 O1 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance-May 2020 672.00 O1 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance-May 2020 883.70 O1 General Fund NORCO 220/1 medical oxy bottle refill,acetylene for training 83.99 O1 General Fund NORCO 220/Hydrotest SCBA bottles qty 17 442.00 O1 General Fund NORTHWEST FIRE FIGHTERS Acct#52 May 2020 Insurance Premiums 106,719.39 BENEFITS TRUST O1 General Fund OFFICE DEPOT, INC. court closure signs for Settlers&Reta Huskey-qty 12 27.36 O1 General Fund OFFICE DEPOT,INC. Tully skate park closure signs-qty 8 75.08 O1 General Fund OVERHEAD DOOR COMPANY 220/Garage door repair,St. 2 612.00 O1 General Fund PORTAPROS, LLC portable toilets for Heritage ball fields 3/27/20 426.00 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 101 of 150 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund PORTAPROS, LLC portable toilets for Heritage ball fields 4/3/20 135.35 O1 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 4/3/20 193.35 O1 General Fund QUALITY ELECTRIC 20-0177 FY20 Streetlight Underground Pwr Locates to 4,591.30 5/4 O1 General Fund QUALITY ELECTRIC 20-177 FY20 Streetlight Underground Pwr Locates to 5,048.52 4/14 O1 General Fund REVVED UP MOTORSPORTS Front Tire&Front Brakes for Unit# 523 300.98 O1 General Fund REVVED UP MOTORSPORTS Front Tire for Unit# 527 191.00 O1 General Fund RICOH USA,INC C86243698 April 2020 Images 22.91 O1 General Fund RICOH USA,INC RICOH IMC4500-COPIES 4/1-4/30 160.14 O1 General Fund SHRED-IT USA, LLC. 220/Shredding -Stations 1, 3,4&5 140.56 O1 General Fund SHRED-IT USA, LLC. Shredding PD Documents 165.69 O1 General Fund SIGNS, ETC pathway sign near Gordon Harris Park-qty 1 28.00 O1 General Fund SYNCB/AMAZON 443573379766; Cell Phone Case/Protector B. Freckleton 18.97 O1 General Fund SYNCB/AMAZON 448757545544; USB hub-qty 1 8.99 O1 General Fund SYNCB/AMAZON 463338389355 Headphone planning Svcs 162.73 O1 General Fund SYNCB/AMAZON 46565686854;USB2.0 HiSpeed Extension Cable,Anker 12.78 4 port USB O1 General Fund SYNCB/AMAZON 485988459866; cord for Ipad keyboard-qty 1 6.99 O1 General Fund SYNCB/AMAZON 736553375843; 220/salt&pepper shakers St. 6 6.99 O1 General Fund SYNCB/AMAZON 799473735948; Headsets with Microphone, 153.50 O1 General Fund TRADEMARK SIGN CO, LLC 19-0334 Task Order for Champions Park Flame Art 10,000.00 FINAL BILL O1 General Fund TREASURE VALLEY COFFEE Coffee for Upstairs Admin 68.80 O1 General Fund TREASURE VALLEY COFFEE Coffee,Cups and Cooler Rental 125.50 O1 General Fund UNIFORMS 2 GEAR BDU Pants for Rose 92.12 O1 General Fund UNIFORMS 2 GEAR K9 Uniform Shirt for Esparza 71.57 O1 General Fund UNIFORMS 2 GEAR Khacki Pants for Training Uniform N. Ferronato 46.84 O1 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthly Lease for Main St Parking 416.67 05/19/20-06/18/20 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums May 2020 4,343.30 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 6,695.84 May 2020 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 5,346.49 May 2020 O1 General Fund UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending 1,235.49 03/31/20 O1 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins May 5,246.10 2020 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 102 of 150 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund VISION SERVICE PLAN Client#30044489-Cobra May 2020-B.Nielsen, 15.68 B.Bjornson O1 General Fund VISION SERVICE PLAN Client#30044489- May 2020 Premiums 4,623.16 Total 01 General Fund 1,222,929.38 20 Grant Fund JESSE TREE OF IDAHO 20-0131 CDBG PY19 Jesse Tree of Idaho 1,284.00 governmental Homelessness Preventio Total 20 Grant Fund 1,284.00 governmental 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 18-0212 ACHD Pine Ave.Sewer Main Replacement 5,000.00 Fund FINAL 60 Enterprise BANK OF AMERICA VISA#5201, 04/30/20 57.98 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 1,532.03 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 IVR Phone Services April 2020 2,368.25 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement&Del Notice Processing April 12,270.65 Fund 2020 60 Enterprise BPA HEALTH,INC. EAP Premiums, May 2020,516 employees 480.87 Fund 60 Enterprise BRANOM OPERATING COMPANY, LLC. 2-wire transmitter for centrifuge 1&one for spare(2 405.38 Fund qty) 60 Enterprise C. H. SPENCER Membrane Filter for Free CL2 Measurement,Qty 3 220.00 Fund 60 Enterprise CAREER UNIFORMS Logo Embroidery on Clothing,J.Clark,Qty 6 47.70 Fund 60 Enterprise CITY OF BOISE 20-0183 IPDES Testing (68 tests)3/4-25/2020 3,167.50 Fund 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP May 2020 4,384.56 Fund BENEFITS PLAN TRUST 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan May 2020 115,379.01 Fund BENEFITS PLAN TRUST 60 Enterprise COLUMBIA ELECTRIC SUPPLY 120V Photocell,Qty 1 15.42 Fund 60 Enterprise COLUMBIA ELECTRIC SUPPLY Electrical Materials for Stock,Qty 582 439.01 Fund Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 103 of 150 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise COLUMBIA ELECTRIC SUPPLY Refund for Returned Relay&Bushing, (88.78) Fund INV#0755-704812 60 Enterprise CONDOC No PO Multiple Projects Condoc Services to 3/31 99.98 Fund 60 Enterprise CONDOC No PO Multiple Projects Condoc Services to 4/30/20 99.98 Fund 60 Enterprise D&B SUPPLY 12V pump&100GL fuel tank fo mew collections truck 809.98 Fund C21906 60 Enterprise D&B SUPPLY Sawzall Blade,Saw Bare,Qty 4 394.96 Fund 60 Enterprise DANNY PEREIRA Reimb:D.Pereira,WW Coll OIT Lic Upgrade to WW Coll 25.00 Fund I License 60 Enterprise DC FROST ASSOCIATES,INC 20-0291 UV lamps&sleeve sealing o-rings(163 qty) 18,440.33 Fund 60 Enterprise DELTA DENTAL PLAN OF IDAHO Group#0133-0000-May 2020 Premiums 6,970.13 Fund 60 Enterprise ELECTRICAL WHOLESALE SUPPLY CO Lighting Ballast @ Water Admin,Qty 1 109.33 Fund 60 Enterprise ENERGY LABORATORIES, INC No Po Well 15 Reconstr.Wtr Quality Testing 5 service 557.00 Fund to 5/1 60 Enterprise ENERGY LABORATORIES,INC No Po Well 15 Reconstruction Water Quality Testing to 622.00 Fund 4/20 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 11, 834.00 Fund WO#288379 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 16B, 1,546.00 Fund WO#288405 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 16C, 80.00 Fund WO#288406 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 20B 569.00 Fund 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 20B, 40.00 Fund WO#288395 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 28, 1,546.00 Fund WO#288416 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0007,Compliance Sampling @ Well 32 1,546.00 Fund 60 Enterprise EUROFINS EATON ANALYTICAL LLC PO#20-0019,OCCT Pilot Study @ Well 19 280.00 Fund 60 Enterprise FISHER SCIENTIFIC Chlorine standard(1 qty) 59.79 Fund Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 104 of 150 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise FLOURISH LAWN REFUND 1377 W GANDER DR DUMPSTER ACCT 85.95 Fund CLOSED 60 Enterprise GEM ENVIRONMENTAL MGMT No PO WRRF Second Access Level 1 Environmental 1,850.00 Fund Study to 4/20 60 Enterprise GRAINGER Disposable Clear Cups,Qty 1 134.92 Fund 60 Enterprise GRAINGER Pipe cement&thread sealant(4 qty) 53.28 Fund 60 Enterprise HACH COMPANY Free CL2,Low,High Range Hardness Chemkey,DPD 4 347.21 Fund Total,Qty 12 60 Enterprise HACH COMPANY Orthophosphate Low Range Chemkey,Qty 2 73.32 Fund 60 Enterprise HACH COMPANY Phosphorus test kit&phosphorous standard(9 qty) 584.55 Fund 60 Enterprise IDAHO STATE INSURANCE FUND #36670,Workers Comp Payroll Premium 33,952.56 Fund 01/01/20-04/01/20 60 Enterprise INTERMOUNTAIN GAS 0981623008 April 2020 6,455.44 Fund 60 Enterprise JIM PAYFER reimburse for safety boots 179.99 Fund 60 Enterprise JOHN&MARION FORDEMWALT REFUND W/S/T: 5348 N MENDELSON AVE OVER 117.24 Fund PAYMENT BY OWNER 60 Enterprise JUB ENGINEERS 19-0373 ACHD, Eagle Rd,Amity to Victory,W&S Impr. 1,819.10 Fund to 3/28 60 Enterprise JUB ENGINEERS 20-0215 Well 31 Water Treatment Concept Des.to 3/23 2,926.90 Fund 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES Flange unit(1 qty) 104.05 Fund 60 Enterprise LOWE'S White Lint Free Rags,Qty 6 55.62 Fund 60 Enterprise MASTERCARD MC Wat#April 2020 statement 239.96 Fund 60 Enterprise MIDPOINT BEARING SKF cylindrical roller bearing (1 qty) 929.48 Fund 60 Enterprise MOUNTAIN WATERWORKS,INC 20-0108 Sidestream Phosphorus Recovery Prelim Desg 2,380.00 Fund to 4/17 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Electrical tape(40 qty) 309.74 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Hazard tape for Admin bldg-COVID 19 2020 24.52 Fund Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 105 of 150 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MSC INDUSTRIAL SUPPLY CO. HVAC filters(18 qty) 854.12 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Micron pleated filter cartridge for lift stations(12 qty) 108.36 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Safety glasses&8mm gloves(42 qty) 299.58 Fund 60 Enterprise NATHAN BRYAN PerDiem: N.Bryan, NIOS, Moscow,ID 05/17/20- 0.00 Fund 05/20/20 60 Enterprise NCPERS GROUP LIFE INS NCPERS Group Life Insurance-May 2020 160.00 Fund 60 Enterprise NICK TAMBORNINI CDL Permit Fee;Air Brake/General Test Fee 36.87 Fund 60 Enterprise OVERHEAD DOOR COMPANY Labor&parts to repair chem feed door opener(2 hrs) 772.32 Fund 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 19,27,16,870gl 1,515.30 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Screw Connectors,Qty 4,WO#276144 23.85 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Wire Crimps,Qty 19,WO#276144 58.90 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Wire Crimps,Qty 6,WO#276144 177.34 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Wire,Conduit, Hardware,Qty 15, 167.56 Fund WO#276144 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Wire,Conduit, Hardware,Qty 936, 1,291.60 Fund WO#276144 60 Enterprise PLATT ELECTRIC SUPPLY Electrical Wire,Conduit,Qty 9,WO#276144 62.08 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Heater pack to repair HVAC at aeration basin blower 82.18 Fund bldg 60 Enterprise PLATT ELECTRIC SUPPLY LED bulb post top to retrofit digester control bldg to 168.88 Fund LED 60 Enterprise PLATT ELECTRIC SUPPLY Parts for installation of LED gas detector(80 qty) 1,587.45 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Pilot light for installation of LED gas detector(2 qty) 215.70 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Post top LED bulb to install in HID fixtures at digester 3 253.32 Fund 60 Enterprise PLATT ELECTRIC SUPPLY Refund for Returned Electrical Wire Crimps, (90.91) Fund INV#OH24341 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 106 of 150 Page:8 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise PLATT ELECTRIC SUPPLY Refund for Returned Electrical (154.01) Fund Wire,Conduit,INV#OH00586 60 Enterprise PLATT ELECTRIC SUPPLY Stranded copper to repair VFD,filter 4 sub pump 1(10 4.33 Fund qty) 60 Enterprise POSTNET Backflow April 1st Final Letters, Batch 1050,Qty 396 134.35 Fund 60 Enterprise POSTNET Backflow March 1st Final Letters, Batch 1051,Qty 160 105.70 Fund 60 Enterprise POWER SYSTEMS WEST PO#20-0015,Generator Maint @ Victory Reservoir, 1,069.44 Fund WO#19027 60 Enterprise POWER SYSTEMS WEST PO#20-0015,Generator Maint @ Well 22,WO#19027 1,069.44 Fund 60 Enterprise POWER SYSTEMS WEST PO#20-0015,Generator Maint @ Well 27,WO#19028 1,069.44 Fund 60 Enterprise POWER SYSTEMS WEST PO#20-0015,Generator Maint @ WEII 235.00 Fund 28/BlackRock,WO#19027 60 Enterprise POWER SYSTEMS WEST PO#20-0015,Generator Maintenance @ Well 235.00 Fund 29,WO#19028 60 Enterprise REALTY MANAGEMENT ASSOCIATES REFUND WT/S/T: 1845 W CANYON RANCH ST REALTY 24.28 Fund MGMT AND OWNER 60 Enterprise REPUBLIC SERVICES,INC. Republic trash services for April 2020 1,348,261.38 Fund 60 Enterprise RICOH USA,INC C86232612 C86232690 B/W&Color Pages Env&PW 31.46 Fund Printers 60 Enterprise SNAP PROMOTIONS SWAG items for Water Dept Promotional,Qty 1000 2,253.42 Fund 60 Enterprise SPECIALTY PLASTICS&FAB,INC Bushings&couplings(10 qty) 38.48 Fund 60 Enterprise SPECIALTY PLASTICS&FAB, INC Nipple,adapter,cap,&bushing (20 qty) 71.37 Fund 60 Enterprise SYNCB/AMAZON 443573379766; Cell Phone Case/Protector B. Freckleton 18.97 Fund 60 Enterprise SYNCB/AMAZON 453589764588; Retractable Key Chains,Qty 3 35.37 Fund 60 Enterprise SYNCB/AMAZON 466553867653; 9x12 Envelopes for Backflow Letters, 29.29 Fund Qty 1 60 Enterprise SYNCB/AMAZON 469448575795 Hand soap(2 qty) 41.78 Fund 60 Enterprise SYNCB/AMAZON 484597896978; Utility Knife,Qty 1 11.96 Fund Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 107 of 150 Page:9 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise SYNCB/AMAZON 799473735948; Headsets with Microphone, 179.94 Fund 60 Enterprise SYNCB/AMAZON 858637473875; Shipping Address Labels,Qty 2 41.98 Fund 60 Enterprise SYNCB/AMAZON 983759463638; Mouse Pad, Qty 1 3.79 Fund 60 Enterprise THE COBLE COMPANY 200 Coins for PW Outreach,ordered by E.Bowers 1,163.87 Fund 60 Enterprise THE UPS STORE IPDES sample shipping 116.74 Fund 60 Enterprise THE UPS STORE Shipping&supplies to send gas detector in for repair 44.27 Fund 60 Enterprise THE UPS STORE Shipping for CCTV Van camera&transmitter to vendor 894.19 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums May 2020 1,316.60 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 1,647.51 Fund May 2020 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 1,339.64 Fund May 2020 60 Enterprise UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending 543.42 Fund 03/31/20 60 Enterprise UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins May 817.90 Fund 2020 60 Enterprise USA BLUEBOOK Chessell chart pen, blue(1 pk) 73.86 Fund 60 Enterprise VISION SERVICE PLAN Client#30044489- May 2020 Premiums 1,559.67 Fund 60 Enterprise WASTE MANAGEMENT Recycle container for lamps(1 qty) 109.00 Fund 60 Enterprise WATERTECH Digester hot water loop sampling-area 1 500.00 Fund 60 Enterprise WESTERN STATES AUTOMATION, LLC Labor&parts to repair rotork actuator,effluent basin 1 678.63 Fund 60 Enterprise WESTERN STATES EQUIPMENT CO Element&filter oil for equipment(forklift,etc.)2 qty 19.42 Fund 60 Enterprise WOOLF PROPERTY MANAGEMENT REFUND W/S/T: 3586 N HAWKINS AVE CORRECTION 153.38 Fund ON FINAL BILL Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 108 of 150 Page:10 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total60 Enterprise 1,606,467.65 Fund Report Total 2,830,681.03 Date:5/14/20 10:22:07 AM Meridian City Council Meeting Agenda May 19,2020— Page 109 of 150 Page:11 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 5.A. Presenter: Estimated Time for Presentation: 15 Title of Item - Meridian Senior Advisory Board Participatory Budget Discussion WATTACHMENTS: AL- Descripti Typ Presentation Presentation 5/15/2020 Meridian City Council Meeting Agenda May 19,2020— Page 110 of 150 MAYOR ' S SENIOR ADVISORY Kleiner Park BOARD : PARTICIPATORY Exercise Meridian City,�U.�.nG "'IT2INfa .., PR0P0SAL Equipmen, PROPOSAL • Create workout equipment for community • While also allocating for seniors with wheelchair needs • Staying at or under$ 20k allocated with Participatory Budget • Install equipment in Kleiner Park Meridian City Council Meeting Agenda May 19,2020— Page 112 of 150 ID - MERIDIAN - KLEINER PAIN, SENIOR CENTIER- OPTION 9 PROPOSED OUTDOOR FITNESS ZONE Area 4 S f L ADA accessible Fitn s .-, The proposed area will - Equipment r �� t �. rn be near the previous EMEW _ year's PB project prWYM (Dock) in Kleiner Park The area has been � - rti mapped and measured = r r F s r Sr&is rr of �rsrco- s ieh•s�� by Parks Dept. K31�31 - flat I W 9 Thlr 4c umenl fare-om a Peke yci 6eg1n�-�, -:-�.p+caxr i�+rRl rl -0Rµ l ��+ ]x 4r fur up l4 d410-Psla�Inp4wilons, ns prcx�c�ax hill bie darlgnad for pP-a qp 6�(IVATJ slmi paper Meridian City Council Meeting Agenda May 19,2020— Page 113 of 150 Y3i.�. .'ac � !� C «a,- z•tm yi—,� ,FY..� �.: ` � .. / - � m w - p - 4� = 1•�F `� ..,. VA . .. - t � � � �� "mil �. � �• iL t . � � 5 r r r Costs ID - MERIDIAN - KLEIN ER PARK SIENIO#t ENTIE Ft- OPTION 1 PROPOSED OUTDOOR FITNESS ZONE Installation • $20k for 6 pieces of equipment • $8k worth of concrete will be donated by by &TWX ENSTIN13 CONCRFTE PAOTOREMAN GREENFIELUSAASECOVMS,TOHPNSTALIE0 Engineered Structures VV-EDGE ANCMOR BOLTS FOR GREENCEIdB EQUIPMENT. -2'X 4--;'TVP Inc (ESI) for the p a d • Parks & Rec to install equipment t Total costs for shipping Thli dwumanra farpawmailan pid"i uFj,nQLkrteaMU06M. • 99ew pw bagln+wdLwk&pour DWOML Gr**dff*b r 0991-YIM,337 ar ror up is daiaikwmAafi m Inmwilam. Thb promma im har to"dmIgnad kr pr.1iq o•MUM C11-HIT-)WzW papar. and equipment Meridian City Council Meeting Agenda May 19,2020— Page 115 of 150 Area a Ca-rats red=as 90 FT i 0- kw es�hace �nslaila[ran C� r ��rerye�eMa Law r _n..ocor.crisensr� i - ,rrwrs.+u�aeErwaa ID-MERIDIAN-KLEINER PARK SENIOR CENTER-OPTION 1 PROPOSED OUTDOOR FITNESS ZONE o' a ■ Meridian City Council rwprn.r.crwnn e.ipnen 0t^n11-1Warpeper. IN ( ON ( LUSION • This project would benefit handicapped & abled • Project would be inclusive to community • Project at budget Meridian City Council Meeting Agenda May 19,2020— Page 117 of 150 THANK YOU : AND SPECIAL THANKS TO ESI FOR THE GENEROUS DONATION CAE ���AN ITEM SHEET IDAHO Council Agenda Item -6.A. Presenter: Audrey Belnap/Leslie Mauldin Estimated Time for Presentation: 15 Title of Item - Meridian Arts Commission: Annual Update Meridian City Council Meeting Agenda May 19,2020— Page 119 of 150 Ae Meri7diiajn 2019 Commission Leslie Mauldin, Chair Maria Tzompa Bonnie Zahn Griffith,Vice Chair Lynn Smith Jessica Peters Ginni Hale Jay Wilson Logan Cloninger Gretchen Caserotti Joe Borton, ex officio ■ PUBLIC ART INSTALLATIONS I 1 A, 71. To Be Determined �-- - Daniel Borup Champion's Flame Illuminations Fire Station 6 Trademark Design Ken McCall Champion Park Renaissance Park CONCERTS ON BROADWAY HME ask f6[+ - �` • _ � �FIDE s R��� �•I � F ' � r v t•_ n ti 101!M!- 49 1 _ � Sponsors Meridian Development Corporation r f' r `tip./ �� • Investment Resources of D.L. / 1 / • PowerKevin Kirk of All AmericanOnomatopoeia 1 � An Art Week Activities -« Tammy de Weerd's Awards - -- - in the Arts Free Dance Lessons Live Music ` .' Screening of local film Scavenger Hunt - Cultural Dance r Demonstrations Performance & Character Encounters • Art Drop • ChalkArt Competition INITIAL POINT GALLERY gallery exhibits in the year Exhibited 33 individuals/organizations Year Highlight: WestAda School District Student i w ,yam a 1 Art Show each _ _ 1. ..•• •'f•• "'• � � a ar � �• i••• •••• • •• •. J 5. .��r Nam;_..� r� � � �•i•��•'•••• ••• �• ti � TRAFFIC BOX ART d: total14 • _ 1 of • • rL West d • SchoolDistricte 8 wraps selected �• from . box • • business0 1 wrap sponsored from local .- 1 OUTREACH STRATEGIC PLAN • Treasure Valley Children'sTheater Strategic Plan made possible by National Endowment for 7+++r the Arts administered by Idaho Commission on the Arts t � I NATIONAL 17- uts 1 . L ENDOWMENT,,.- ARTS iAl• - IDAHO arts.gav fr► (�E IDI y ITEM SHEET Council Agenda Item - 6.13. Presenter: Estimated Time for Presentation: 15 Title of Item - Parks and Recreation Department: Annual Report Meridian City Council Meeting Agenda May 19,2020— Page 120 of 150 itUMO • � 3Y3ar: � Meridian Parks Recreation Department Update Steve Siddoway, Director 1, . . . . . . . . . . . . Our Missioli. The Meridian Parks Recreation Department's 4 mission is to enhance our community's quality of 1 . ,�� •. � r i 1 by p ov din g inn ati ov ve y s designed parks, connected _y pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. - Our Vision :. Meridian Parks & Recreation c '* is a premier department that y provides family-focused opportunities for the Meridian Community and responds to a growing and changing population. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Our Focus Areas �dFill - 'tillr ik .a QUALITY COMMUNITY FUN II _______IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII________ IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII________Illlllllllllllllll�lllllllllll�lllllllllllllllllllllllll�lllllllllll�lllllllllllllllllllllllillllllll _______lililililililiilllllillllllillllli _____ -------------- -------------------------------------------------------- -------------------------------------- ---------------------------------------- --------------------- Who We Are - ------------------------------ ------------------------------------------ ------------------------------------------------------------ -------------------- ------------------------------------------------------------- ===========-=============-===-=====-==============-=-- -------------------------------------------------------------- --=------------=---------------------=---------=---=----- ----------------- ----- ------------ ----------------- ---- ------------------------------------------------------------ low "I love that Meridian Parks Recreation AM providesplaces ------------------------------------ -----------------------------------o----------quality of y----- �_----�-�------------------------------------- ----- - experiences, • • better .------------------------------------------ ---------------------------------------------------------- • working - -- -- -- - - - -- - -- - - ---- - -- -- -- _--- --- - --— -_--- ---. -- --- ---——'------------ ------------- enjoyable. This is what it's all about at the end of the day!" "The D-n,*-%artment ------ of--___ =_ . _ _ ______________ _ ____ ______ _-_ =__-__ __=-__ !"_ --------------------------------------------------------------- .----------------------------------=-=-=-== =====-====----------------------------------- Stevei i - - - - - = - - -------===-- ====-=_=_=-----== = = =- ===== =- = == = -= ===== - =-- -= = == - = =- = =- = ==- = =- = --------------------------------------------------- - ---------------------------------------------------- . -------------------------------------------------- -=- -==- = =-= ===-====- ---- -------- ---- == Have a Great Tea City of Meridian Parks& Recreation Department Organizational Chart As of 41 IJ2020 Parks aid Ae[rei— o�t Steve tytY teordlnater SupennfendMt Shelly Houton Idllte Ytl0e1 Total Positions: 38 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . _ Parks & Recreation ,ommission This voluntary nine-member citizen _ U commission, appointed by the Mayor and City Council, advises on park planning, r� capital improvements, policies, recreation programs, budgeting, and other relevant ' issues. The Meridian Parks and Recreation Commission meets the 2nd Wednesday of each month at 5:30 p.m. in the City Council Chambers at Meridian City Hall. Top (left to right): John Nesmith, Abbey Hutchins (Youth Rep),Jo These meetings are open to the public. Greer (Vice President), Michelle Jensen, & Creg Steele Bottom (left to right): Keith Bevan,Jessica West,Jennifer Bobo, & Dom Gelsomino(President) 1 i Administrative Offices Meridian City Hall— 2nd Floor in Downtown Meridian r. ' � e _ Park Maintenan Shop 1700 E. Lanark I (off Locust Grove Meridian Community Center 201 E. Idaho Avenue .n Downto eridian) the • MEc«�r.� Meridian Homecourt 936 Ta for Av nu Sit 104 y e e, Suite 0f Fran oad) 'arks, Plazas, 013 er. 5p aces & Pathways I Meridian Park System Map N COWDEN Our Park & Pathway System MCYAl � ORN) 3� ON in Pi Ip rt ROfa .ear a.,k �.� '•, - oons P" 1UII P�,ltrlltfa.l�.l( i t � paf erff6risl Parr Chmea ark. Ith traet RI Putt ' �.. At Rpntta!Mql t o4n O err _ t K PINE I Pla PINE r antann Park FRMI NLlN Cltq lima Plan 1 amrek Pa r / I / sTsrE a.� j].pE11F1akM OVE ALAND ODrdw Hur1a am as re Party ark .TDAy • I I / Q u 71 - Hilsdale aanId m Z Pa Park€ , wen e r.�,•, �s...�. En�YaaE• � o < •.wksa< -.r. DNItAV AaA oete. —=•'^7^""> P+w,,.l.p 0 025 OS 15 2 ��r•...NY � �Y�1X 7 Meridian Parks&Reenn io>n Area e pte10 end Pans: l ndt IAIO d Parks R :wl Pare: h, Discover•Park(Phase t) 17t1ao` = Disrovem Park(future phases) 49.B;6 - Julius M.Kleiner Park 58.197 a West Meridian Regional Park 47.158 Settlers Park 57.737 (Yuamauil9 Par1a: Total f iadre:laprd Plork:lcrragr: q-.o� -1 Beat-Creek Park 1&818 Fuller Park 23.200 Future Park(oflfe►6 "� urYdna,a►M rt.- Heroes Park 3o.i26 Margaret Aldape Park 70.00• Hillsdale Park 9.536 TiiFd Flturr PariFAcazogt_7u_ov Storer Park&Bark Park t7.85t Tulh Park 18.675 Acrghharhnod Parics. 8th Street Park 2.783 Bear Creek Pathway 0.2 Ceatenuiwl Park 0.400 Blackstone Pathway 0.3. Champion Park 5-982 Mane&WHISK Chateau Park 6.700 Gordon l larris Park ,i.tz6 Vwc Mile Creek Pathway H Total Undeveloped Park Land: , Keith Bird LVr.%-Park 7.499 Renaissance Park 6.527 97 acres a Rein Huskev Park 8.9so Jackson Drain Coma,fi,m Or6� Seasons Park 7.131 P.III till Plat f.'se Ibrk_c' W � Cih•Hall Place 0.900 Tdd Pa 7 Fire Station#4 Park 0.591 • > Generations Plaza 0.240 tit,rut'1'urk.- ' o Heritage MS Ball Fields 5.6114 > Meridian Community Center o.3 Jabil Soccer Fields 8.4006 I • Total D-viwed Fork Arrev e:3M.gr,� ':WPtovua.teatro�gv. , �Pori�owned li the Uu portion owned tnn Lamps ` -^/r E T D ateria.oh,;y�n�t�twilh.u..�a�m�ut `� 1'L G 1 e 0wrad by Wed Ada Schoch. I o � o S : 1 :fir• :-:� _, # _f� _ 'r'" ., � � -� O L BY the Numbers Pathways Maintained by the City N 100,000 9+ 90,000 'M 80,000 d 70,000 ❑Lineal Feet of Maintained Pathways Added 60,000 ■Existing Lineal Feet of 50,000 Maintained Pathways � .cc 40,000 G 30,000 *+ N20,000 LL 10,000 0 J 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Year ,y. Our Urban Forestry _ ► Effective June 2020, Meridian will be a ,:* y,y• Tree City USA for r: PARK SYSTEM DOWNTOWN TREE ARBOR DAY CHRISTMAS TREES BOXES CELEBRATION TREE FOR LIGHTING �We maim // ees within the City of Meridian CEREMONY ............... .................... ... .......................... .............................................. ......................................... ....................................... ............. ........................................... ............ ............................................ ................. .................. ............................ ................. ......................................... .. ........................................ ........................ .................. ............................................ ............................................ ........................................ ......................................... .............................................. ................ ............................... ............................... ..................... ........................... ................................................ ...................... ........... ........... Original Tree Boxes: 96 ............. ............ 2009 11690 Replaced A 84 .::..::..::..::..::............ ........... 2019 5)118 .................. Removed 2 Rehabbed/OK 8 .............. .............1110�1111111111111111111111................................ ................... t Future Developmen .......... .................... ................... .......... New Tree Boxes: 49 ........... .......... ............... ................. ................ ....................... ....................................... ................ ................................ ........................... .................... ............. ...................... ::::::::::::::::::::::............................... ............... ................ .............. Our Classes, Camps, & Excursions I.- -% g 7.w Activity Guides Published.• =r- the Num ers ................... ---------------------------------- .................... Activity Guide Enrollments by Year Through May 5, 2020 6000 N � N O a) f� N 5000 a 01 . rn 01 4000 �N ■Fall Guide M_ So W n M M 3000 N N ■Spring/Summer Guide N O L � ■Winter Guide W 2000 — a p 1000 H 0 O O N O O O O O O O O O O O O O N N N N N N N N N N N N N Year Our Adult Sports -. Recreational & Competitive DiNiSiOlIS Leagues & Tournaments "" s/11J�3ll�lfli9%J/l/11/ i i, PL�� PS ;ot Fba ball .� mom (Re 11 gular Slow pitcb) Fla o o tb aInk l E - ` BY the Numbers . . . . . ... . . . . . . . . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MPR Sports Teams ■Flag Football Through May 5, 2020 ■AdultDodgeball 700 :Fa��Men's Basketball Fa Women's Volleyball 623 600 559 583 583 ■Fall Coed Volleyball 531 ■Fall Girl's Fastpitch 500 1.11 467 477 ■Fall Men's Softball (/) ■Fall Co-Ed Softball E 418 400 371 386 362 OSummer 3v3 Basketball 321 ■Summer Women's Volleyball 4- 300 283 OSummerCo-Ed Volleyball ■Spring Girl's Fastpitch 200 ■Spring Men's Softball M OSpring Co-Ed Softball 100 ■Spring Women's Volleyball ■Spring Co-Ed Volleyball 0 O O N M V <D 0 o N ■Spring Men's Basketball 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N OWinter Women's Basketball Calendar Year OWinter Men's Basketball ■Winter Women's Volleyball ■Winter Co-Ed Volleyball MPR Special Events = 'n M•\kyq - r • II.H IMl1.111 /.' _t y ,t a '•! Unplug & Be Outside • Sparklight Movie Nights in Meridian • a r • Gene It.einer Day .r • Community Block Party • Independence Day 4hall ' • Kleiner Park LivePlk • Main Street Market r • Rake Up Meridian • Trunk or Treat Y=...� sxx _-_,_. •. '� ' ; i • Christmas in Meridian Inc 1 I Other Sp cial Events `� ° � ' ..rx t1vitie S _� / V1, A ommbssbovlu �!, r r • Concerts on Broadway • Meridian • Initial Point Gallery ; •L'r ter' ry-� . T' r � H-�sto►��c ��eservat�ow � :�� � .� �■,■.. t r .'i- �� ; � , T C C / W41xlf4xn, _ CoV1/t.Vl/�.I,ssl,o✓ .� � � : r • Historic Walking Tour .n . IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII[I � r NNNNNNNNNNNNNNNNNNNNN NNNNNNNNNNNNNNNNNNNNN 'Y • Park Ambassador NNNNNNNNNNNNNN ..',: Y•J•�NVN^NvN^Nw rN�NNrvN'*v^NvN'*NN .+..'.Js..tif.N+s.�.r�.�..^.h..�f.Js.l.�Js..'�S.F.Js.J � '•' sN/'•vN+sNfs s/Nss�N+sN:•saN'sslNs�vN'ssN+s�saN'svN'ssNissaN's srN's�N++saN}sN+sNlssaN� � Program ��� N NNN NNNNNNNN. NNNNNNNNNNNN _ _ SIM- • ity a our Guides -.We, .. �.nNN.Nn%.NJ•sNISNNNN.N^s+'sNNNNJSNNJssV+4 sVF.+ssV.^NNNNJSN NNNNNNNN+hNNNNN NNNNNN NN NNNJ•NNv^----------- ------------------ ScoutNNNNNN�. _x`n_---------------._•-✓:..^..__..--..__n.Js..ti.h.J�Js-J_'.-^..- -.._--.:^✓-./:.F.n.h.F..ti.F-.ti-Js.J:.t../s../:-.M1./s..�-./:-.�.+s-.ti..ti.F..ti J.n.h.F.AJ-.M1.l�.J:Js ^- n..:.. .,n.: _..nN.n.n.n.n.r... -..n-n.n+sn.nNNNVN�N VN-•Nv�sNf•�sNjssNf•Nfs JNSN VN'•WNSN.n.n.n.n.n..n.n.n.n.n.n.n.r.-n.n.n n n.n.n.:... `.y sa^ v'*v'* � I� Projects nNNNN NNWssi'•NNNNNNNN N_ -Ni--NJ-.N^-N^rsN^+N^.NNi--vN..-w•N^w- •J .`Y-JsN+r'sNY`Y-v^-J`N+r^v^NJ-Js ^NNNNNNNNNNNNNNN 12000 $250,000.00 10000 $200,000.00 rj) 8000 U O $150,000.00 0 y 6000 Park Ambassador Volunteer Hours City Hall Front Desk O $100,000.00 Volunteer Hours Other Volunteer Hours 4000 (Cost Savings to the City $50,000.00 2000 0 $-0 2008 2009 2010 2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 Year ishments Discovery Park, Phase 1 Opening — July 26, 2019 Meridian Homecourt Remodel & Open House on February 14, 2020 Renaissance & Champion Park Art Installations 71 New Arts & Culture w, Coordinator Position Filled • Fuller Park/Charlie � Rountree Ball Field 3 `^ ' dication October • Her - ADA RepairsSIR .h+" INV— FE HEROES PARK PARKING • New Recreation oocdinaror 1 (Sports) Position Fined �¢ R HER(DES PARK PARKING ............................. Meridian Park & Recreation Re-Opening Re-Op Plan -Open Youth Sports Practices(no games or tournaments) -Open Park Restrooms -Open Church Uses in Parks 1 1 .I -Open Pickleball&Tennis Courts -Open Playgrounds - -Open Outdoor Gyms -Open Main Street Market Season — 1 -Open Shelter,Field,&Court Reservations(up to 50 people) -Open Adult Softball&Volleyball Leagues -Open Youth Sports Games . - -Open Meridian Homecourt(with social distancing practices) -Open Meridian Community Center Classes 1 -Open Park Ambassador&Volunteer Programs P g P en•OP Splash Pads -Open Summer Camp p -Open Larger Shelter&Field Reservations(more than 50 people) - -Open Larger Events&Tournaments(with social distancing practices) 1 1 Future Phases of Discovery Park Progress onFuture Phases Concept Plan A ...................... Roads & inters -No sewer to sit ................................ �. ................................ r , . t � ` ................................ Need resolution with Williams Pipeline regarding the gas _V n g run in rough the park to be::::::.......................... _ replaced C 3 •�Ci..C�Ci w • J Othe Challen es: _ E g � 3 . � i M 1onstruction environment is not conducive to good - •I,!• JP -t r CGctrc •�tlr »r 5? Y',S�K �Y+�ILi � `_' ?�+/ w f •M1� v hl• .( f .-�R .c i _ _ �• by h - wL V xtl i Y S.s. '§ :�. _ k the Area .. s. t�• e e 4 . R V Project Updates (cont'd) New Community Center MPR Fees • Partnership with • Fees Review Galena Team • Finance Department • Planning Partnership Department/MDC • Need to build Priority ✓ Civic . . civic Based Budgeting CostOMMUNiTY Cy --___ E'N CT Block/URA Recovery Model s , • Parks & Rec fI based on Adopted Interviews/Remote += Policy • Tours � �'�'" Apply 1 New Policy • Multi-Use Concepts Pyramid • Staffing will be Key MPR Master Plan Update i.................................... .................................................. ................................................. .................................... .................................................. ................................................................................................... ................................................. 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OJERRREP ............::::::::::::::: ................................................. iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ................................................. ................................................. :::::::::::::::::::::::::::::::::::::::::::::::: ................................................ ............................... .................................................. ................................................. :::::::::::::::::::::::::::::::::::::::::::::::: ::::::::::::::::::.............................. ::::::::::::::::::::::::::::::::::: a::::::::::::::::::.............................., ................................................ .:............................................. _.................................................... .... .............................................., .................... .: .............................., iffilllllllllllllllllllllllllllllllllllllllllllllliiiil iiii:..............................................::3iiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiliii::................................................:iiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiillllliiilii::...............................................:3ii1111111111111111111111111111I11111 rizon (cont'd • New Cornhole Spikeball Leagues ���t • Pin e Aven ue . . . . rr Pedestrian Rest Stop • Finch , Lateral/South Slough Pathway - 06' i i _ Keep UP 7�2h the Act�'anQo LIKE US ON J 1 www.meridiancity.org/parks Meridian Parks and Recreation Storey Bark Park FOLLOW US ON Hashtag your photos in tw���er our parks with: - • and @MeridianIdaho - (�E IDIAN;-- ITEM SHEET Council Agenda Item - 6.C. Presenter: Estimated Time for Presentation: 0 mins Title of Item - Department of Justice COVID-19 Grant Award The City was awarded Department of Justice COVI D-19 Emergency Supplemental Funding in the amount of$65,425. Signature is needed on the grant award letter for acceptance. NLATTACHMENTS: DescriptiolTyp loa DOJ COVI D-19 Grant Award Document Agreements /Contracts 5/13/2020 Meridian City Council Meeting Agenda May 19,2020— Page 121 of 150 Department of Justice(DOJ) Office of Justice Programs o , v' Office of the Assistant Attorney General Washington,D.0 20531 April 28,2020 The Honorable Robert Simison City of Meridian 33 East Broadway Avenue Meridian,ID 83642-2619 Dear Mayor Simison: On behalf of Attorney General William P.Barr,it is my pleasure to inform you that the Office of Justice Programs(OJP),U.S. Department of Justice(DOJ),has approved the application by City of Meridian for an award under the OJP funding opportunity entitled"BJA FY 20 Coronavirus Emergency Supplemental Funding Program." The approved award amount is $65,245. These funds are for the project entitled City of Meridian COVID-19 Emergency Response. The award document,including award conditions,is enclosed. The entire document is to be reviewed carefully before any decision to accept the award. Also,the webpage entitiled"Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm)is to be consulted prior to an acceptance. Through that "Legal Notices"webpage,OJP sets out--by funding opportunity--certain special circumstances that may or will affect the applicability of one or more award requirements. Any such legal notice pertaining to award requirements that is posted through that webpage is incorporated by reference into the award. Please note that award requirements include not only award conditions,but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. Because these requirements encompass financial, administrative,and programmatic matters,as well as other important matters(e.g.,specific restrictions on use of funds),it is vital that all key staff know the award requirements,and receive the award conditions and the assurances and certifications,as well as the application as approved by OJP. (Information on all pertinent award requirements also must be provided to any subrecipient of the award.) Should City of Meridian accept the award and then fail to comply with an award requirement,DOJ will pursue appropriate remedies for non-compliance,which may include termination of the award and/or a requirement to repay award funds. Please direct questions regarding this award as follows: -For program questions,contact Geislia Barnes,Program Manager at(202)616-8241;and -For financial questions,contact the Customer Service Center of OJP's Office of the Chief Financial Officer at (800)458-0786,or at ask.ocfo@usdoj.gov. We look forward to working with you. Sincerely, Katharine T. Sullivan Principal Deputy Assistant Attorney General Encl. Meridian City Council Meeting Agenda May 19,2020— Page 122 of 150 Department of Justice (DOJ) m . Office of Justice Programs Office of Civil Rights Washington,DC 20531 April 28,2020 The Honorable Robert E. Simison City of Meridian 33 East Broadway Avenue Meridian,ID 83642-2619 Dear Mayor Simison: Congratulations on your recent award. The Office for Civil Rights(OCR),Office of Justice Programs(OJP),U.S.Department of Justice(DOJ)has been delegated the responsibility for ensuring that recipients of federal financial assistance from the OJP,the Office of Community Oriented Policing Services(COPS),and the Office on Violence Against Women(OVW)are not engaged in discrimination prohibited by law. Several federal civil rights laws,such as Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972,require recipients of federal financial assistance to give assurances that they will comply with those laws. In addition to those civil rights laws,many grant program statutes contain nondiscrimination provisions that require compliance with them as a condition of receiving federal financial assistance. For a complete review of these civil rights laws and nondiscrimination requirements,in connection with OJP and other DOJ awards,see https:Hojp.gov/funding/Explore/LegalOverview/CivilRightsRequirements.htm Under the delegation of authority,the OCR investigates allegations of discrimination against recipients from individuals,entities,or groups. In addition,the OCR conducts limited compliance reviews and audits based on regulatory criteria. These reviews and audits permit the OCR to evaluate whether recipients of financial assistance from the Department are providing services in a non- discriminatory manner to their service population or have employment practices that meet equal-opportunity standards. If you are a recipient of grant awards under the Omnibus Crime Control and Safe Streets Act or the Juvenile Justice and Delinquency Prevention Act and your agency is part of a criminal justice system,there are two additional obligations that may apply in connection with the awards: (1)complying with the regulation relating to Equal Employment Opportunity Programs(EEOPs);and(2) submitting findings of discrimination to OCR. For additional information regarding the EEOP requirement,see 28 CFR Part 42, subpart E,and for additional information regarding requirements when there is an adverse finding,see 28 C.F.R. §§42.204(c), .205(c)(5). Please submit information about any adverse finding to the OCR at the above address. We at the OCR are available to help you and your organization meet the civil rights requirements that are associated with OJP and other DOJ grant funding. If you would like the OCR to assist you in fulfilling your organization's civil rights or nondiscrimination responsibilities as a recipient of federal financial assistance,please do not hesitate to let us know. Sincerely, a AL"6 -- Michael L.Alston Director cc: Grant Manager Financial Analyst Meridian City Council Meeting Agenda May 19,2020— Page 123 of 150 Department of Justice(DOJ) Office of Justice Programs Bureau of Justice Assistance Grant PAGE 1 of 16 1.RECIPIENT NAME AND ADDRESS(Including Zip Code) 4.AWARD NUMBER: 2020-VD-BX-0229 City of Meridian 33 East Broadway Avenue 5.PROJECT PERIOD:FROM 01/20/2020 TO 01/31/2022 Meridian,ID 83642-2619 BUDGET PERIOD:FROM 01/20/2020 TO 01/31/2022 6.AWARD DATE 04/28/2020 7.ACTION 2a.GRANTEE IRSNENDOR NO. 8.SUPPLEMENT NUMBER Initial 826000225 00 2b.GRANTEE DUNS NO. 028451367 9.PREVIOUS AWARD AMOUNT $0 3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $65,245 City of Meridian COVID-19 Emergency Response 11.TOTAL AWARD $65,245 12.SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13.STATUTORY AUTHORITY FOR GRANT This project is supported under FY20(BJA-CESF)Pub.L.No.116-136,Div.B;28 U.S.C.530C 14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) 16.034-Coronavirus Emergency Supplemental Funding Program 15.METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Katharine T.Sullivan Robert E.Simison Principal Deputy Assistant Attorney General Mayor 17.SIGNATURE OF APPROVING OFFICIAL 19.SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE AGENCY USE ONLY 20.ACCOUNTING CLASSIFICATION CODES 21. VVDUGT0264 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B VD 80 00 00 65245 OJP FORM 4000/2(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 124 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 1. Requirements of the award;remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award.Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions.In certain special circumstances,the U.S.Department of Justice("DOJ")may determine that it will not enforce,or enforce only in part,one or more requirements otherwise applicable to the award.Any such exceptions regarding enforcement,including any such exceptions made during the period of performance,are(or will be during the period of performance)set out through the Office of Justice Programs("OJP")webpage entitled"Legal Notices: Special circumstances as to particular award conditions"(ojp.gov/funding/Explore/LegalNotices-AwardRegts.htm),and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient,the authorized recipient official accepts all material requirements of the award,and specifically adopts,as if personally executed by the authorized recipient official,all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements--whether a condition set out in full below,a condition incorporated by reference below,or an assurance or certification related to conduct during the award period--may result in OJP taking appropriate action with respect to the recipient and the award.Among other things,the OJP may withhold award funds,disallow costs,or suspend or terminate the award.DOJ,including OJP,also may take other legal action as appropriate. Any materially false,fictitious,or fraudulent statement to the federal government related to this award(or concealment or omission of a material fact)may be the subject of criminal prosecution(including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273),and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise(including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms,that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held,instead,that the provision is utterly invalid or-unenforceable,such provision shall be deemed severable from this award. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 125 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 3 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 2. Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted and supplemented by DOJ in 2 C.F.R.Part 2800(together,the"Part 200 Uniform Requirements")apply to this FY 2019 award from OJP. The Part 200 Uniform Requirements were first adopted by DOJ on December 26,2014. If this FY 2019 award supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded during or before December 2014),the Part 200 Uniform Requirements apply with respect to all funds under that award number (regardless of the award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or after the acceptance date of this FY 2019 award. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"),see the OJP website at https:Hojp.gov/funding/Part200UnifomiRequirements.httn. Record retention and access: Records pertinent to the award that the recipient(and any subrecipient("subgrantee")at any tier)must retain--typically for a period of 3 years from the date of submission of the final expenditure report(SF 425),unless a different retention period applies--and to which the recipient(and any subrecipient("subgrantee")at any tier)must provide access,include performance measurement information,in addition to the financial records, supporting documents,statistical records,and other pertinent records indicated at 2 C.F.R.200.333. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the recipient is to contact OJP promptly for clarification. 3. Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently,the"DOJ Grants Financial Guide"available at https:Hojp.gov/financialguide/DOJ/index.htm),including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. 4. Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1,2017,various statutory provisions previously codified elsewhere in the U.S.Code were editorially reclassified(that is,moved and renumbered)to a new Title 34,entitled"Crime Control and Law Enforcement."The reclassification encompassed a number of statutory provisions pertinent to OJP awards(that is,OJP grants and cooperative agreements),including many provisions previously codified in Title 42 of the U.S.Code. Effective as of September 1,2017,any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S.Code is to be read as a reference to that statutory provision as reclassified to Title 34.This rule of construction specifically includes references set out in award conditions,references set out in material incorporated by reference through award conditions,and references set out in other award requirements. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 126 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 4 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 5. Required training for Point of Contact and all Financial Points of Contact Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully completed an"OJP financial management and grant administration training"by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1,2018,will satisfy this condition. In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or FPOC must have successfully completed an"OJP financial management and grant administration training"by 120 calendar days after--(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful completion of such a training on or after January 1,2018,will satisfy this condition. A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for purposes of this condition is available at https://www.ojp.gov/training/fmts.htm. All trainings that satisfy this condition include a session on grant fraud prevention and detection The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. 6. Requirements related to"de minimis"indirect cost rate A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis" indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform Requirements. The"de minimis"rate may be applied only to modified total direct costs(MTDC)as defined by the Part 200 Uniform Requirements. 7. Requirement to report potentially duplicative funding If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal funds during the period of performance for this award,the recipient promptly must determine whether funds from any of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ awarding agency(OJP or OVW,as appropriate)in writing of the potential duplication,and,if so requested by the DOJ awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 127 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 5 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 8. Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management(SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients (first-tier"subgrantees"),including restrictions on subawards to entities that do not acquire and provide(to the recipient)the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https:Hojp.gov/funding/Explore/SAM.htm(Award condition: System for Award Management(SAM)and Universal Identifier Requirements),and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 128 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 6 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 9. Employment eligibility verification for hiring under the award 1.The recipient(and any subrecipient at any tier)must-- A.Ensure that,as part of the hiring process for any position within the United States that is or will be funded(in whole or in part)with award funds,the recipient(or any subrecipient)properly verifies the employment eligibility of the individual who is being hired,consistent with the provisions of 8 U.S.C. 1324a(a)(1)and(2). B.Notify all persons associated with the recipient(or any subrecipient)who are or will be involved in activities under this award of both-- (1)this award requirement for verification of employment eligibility,and (2)the associated provisions in 8 U.S.C. 1324a(a)(1)and(2)that,generally speaking,make it unlawful,in the United States,to hire(or recruit for employment)certain aliens. C.Provide training(to the extent necessary)to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1)and(2). D.As part of the recordkeeping for the award(including pursuant to the Part 200 Uniform Requirements),maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements,as well as records of all pertinent notifications and trainings. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A. Staff involved in the hiring process For purposes of this condition,persons"who are or will be involved in activities under this award" specifically includes (without limitation)any and all recipient(or any subrecipient)officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded(in whole or in part)with award funds. B.Employment eligibility confirmation with E-Verify For purposes of satisfying the requirement of this condition regarding verification of employment eligibility,the recipient(or any subrecipient)may choose to participate in,and use,E-Verify(www.e-verify.gov),provided an appropriate person authorized to act on behalf of the recipient(or subrecipient)uses E-Verify(and follows the proper E-Verify procedures,including in the event of a"Tentative Nonconfirmation"or a"Final Nonconfirmation")to confirm employment eligibility for each hiring for a position in the United States that is or will be funded(in whole or in part)with award funds. C. "United States" specifically includes the District of Columbia,Puerto Rico,Guam,the Virgin Islands of the United States,and the Commonwealth of the Northern Mariana Islands. D.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 129 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 7 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. E.Nothing in this condition,including in paragraph 4.B.,shall be understood to relieve any recipient,any subrecipient at any tier,or any person or other entity,of any obligation otherwise imposed by law,including 8 U.S.C. 1324a(a)(1) and(2). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website(https://www.e-verify.gov/)or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E- Verify at E-VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP,before award acceptance. 10. Requirement to report actual or imminent breach of personally identifiable information(PII) The recipient(and any"subrecipient"at any tier)must have written procedures in place to respond in the event of an actual or imminent"breach" (OMB M-17-12)if it(or a subrecipient)--(1)creates,collects,uses,processes,stores, maintains,disseminates,discloses,or disposes of"personally identifiable information(PII)"(2 CFR 200.79)within the scope of an OJP grant-funded program or activity,or(2)uses or operates a"Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach,or the detection of an imminent breach. It. All subawards("subgrants")must have specific federal authorization The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a"subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https:Hojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: All subawards("subgrants")must have specific federal authorization),and are incorporated by reference here. 12. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed$250,000 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold(currently,$250,000). This condition applies to agreements that--for purposes of federal grants administrative requirements--OJP considers a procurement"contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https:Hojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed$250,000)),and are incorporated by reference here. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 130 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 8 of 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 13. Unreasonable restrictions on competition under the award;association with federal government SCOPE.This condition applies with respect to any procurement of property or services that is funded(in whole or in part)by this award,whether by the recipient or by any subrecipient at any tier,and regardless of the dollar amount of the purchase or acquisition,the method of procurement,or the nature of any legal instrument used. The provisions of this condition must be among those included in any subaward(at any tier). 1.No discrimination,in procurement transactions,against associates of the federal government Consistent with the(DOJ)Part 200 Uniform Requirements--including as set out at 2 C.F.R.200.300(requiring awards to be"manage[d]and administer[ed]in a manner so as to ensure that Federal funding is expended and associated programs are implemented in full accordance with U.S. statutory and public policy requirements")and 200.319(a)(generally requiring"[a]ll procurement transactions [to]be conducted in a manner providing full and open competition"and forbidding practices"restrictive of competition,"such as"[p]lacing unreasonable requirements on firms in order for them to qualify to do business"and taking"[a]ny arbitrary action in the procurement process")--no recipient(or subrecipient,at any tier)may(in any procurement transaction)discriminate against any person or entity on the basis of such person or entity's status as an"associate of the federal government" (or on the basis of such person or entity's status as a parent,affiliate,or subsidiary of such an associate),except as expressly set out in 2 C.F.R. 200.319(a)or as specifically authorized by USDOJ. 2.Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3.Allowable costs To the extent that such costs are not reimbursed under any other federal program,award funds may be obligated for the reasonable,necessary,and allocable costs(if any)of actions designed to ensure compliance with this condition. 4.Rules of construction A.The term"associate of the federal government"means any person or entity engaged or employed(in the past or at present)by or on behalf of the federal government--as an employee,contractor or subcontractor(at any tier),grant recipient or-subrecipient(at any tier),agent,or otherwise--in undertaking any work,project,or activity for or on behalf of(or in providing goods or services to or on behalf of)the federal government,and includes any applicant for such employment or engagement,and any person or entity committed by legal instrument to undertake any such work, project,or activity(or to provide such goods or services)in future. B.Nothing in this condition shall be understood to authorize or require any recipient,any subrecipient at any tier,or any person or other entity,to violate any federal law,including any applicable civil rights or nondiscrimination law. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 131 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 9 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 14. Requirements pertaining to prohibited conduct related to trafficking in persons(including reporting requirements and OJP authority to terminate award) The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https:Hojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm(Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP authority to terminate award)),and are incorporated by reference here. 15. Determination of suitability to interact with participating minors SCOPE.This condition applies to this award if it is indicated--in the application for the award(as approved by DOJ)(or in the application for any subaward,at any tier),the DOJ funding announcement(solicitation),or an associated federal statute--that a purpose of some or all of the activities to be carried out under the award(whether by the recipient,or a subrecipient at any tier)is to benefit a set of individuals under 18 years of age. The recipient,and any subrecipient at any tier,must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. The details of this requirement are posted on the OJP web site at https:Hojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required,in advance,for certain individuals who may interact with participating minors),and are incorporated by reference here. 16. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and other events The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations, policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ), including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"DOJ Grants Financial Guide"). 17. Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act(GPRA)and the GPRA Modernization Act of 2010,and other applicable laws. 18. OJP Training Guiding Principles Any training or training materials that the recipient--or any subrecipient("subgrantee")at any tier--develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https:Hojp.gov/funding/Implement/TrainingPrinciplesForGrantees-Subgrantees.htm. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 132 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 10 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 19. Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits, investigations,or reviews of DOJ awards. 20. Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW,as appropriate)during the period of performance for this award,if the recipient is designated as "high- risk"for purposes of the DOJ high-risk grantee list. 21. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an equal employment opportunity program. 22. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 54 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 54,which relates to nondiscrimination on the basis of sex in certain"education programs." 23. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38 The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28 C.F.R.Part 38(as may be applicable from time to time),specifically including any applicable requirements regarding written notice to program beneficiaries and prospective program beneficiaries. Currently,among other things,28 C.F.R.Part 38 includes rules that prohibit specific forms of discrimination on the basis of religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice. Part 38,currently,also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee")organizations that engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. The text of 28 C.F.R.Part 38 is available via the Electronic Code of Federal Regulations(currently accessible at https://www.ecfr.gov/cgi-bin/ECFR?page=browse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under e-CFR"current"data. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 133 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 11 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 24. Restrictions on"lobbying" In general,as a matter of federal law,federal funds awarded by OJP may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or indirectly,to support or oppose the enactment,repeal, modification,or adoption of any law,regulation,or policy,at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient,or any subrecipient at any tier,to pay any person to influence(or attempt to influence)a federal agency,a Member of Congress,or Congress(or an official or employee of any of them)with respect to the awarding of a federal grant or cooperative agreement,subgrant,contract,subcontract,or loan,or with respect to actions such as renewing,extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply,including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient(or subrecipient)would or might fall within the scope of these prohibitions,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 25. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2020)The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes.Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https:Hojp.gov/funding/Explore/FY20AppropriationsRestrictions.htm,and are incorporated by reference here. Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might fall within the scope of an appropriations-law restriction,the recipient is to contact OJP for guidance,and may not proceed without the express prior written approval of OJP. 26. Reporting potential fraud,waste,and abuse,and similar misconduct The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General (OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2) committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar misconduct. Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the OIG by--(I)online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select"Submit Report Online");(2)mail directed to:Office of the Inspector General,U.S.Department of Justice, Investigations Division, 1425 New York Avenue,N.W. Suite 7100,Washington,DC 20530;and/or(3)by facsimile directed to the DOJ OIG Fraud Detection Office(Attn: Grantee Reporting)at(202)616-9881 (fax). Additional information is available from the DOJ OIG website at https:Hoig.justice.gov/hotline. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 134 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 12 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 27. Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient("subgrantee")under this award,or entity that receives a procurement contract or subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended,and shall not be understood by the agency making this award,to contravene requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to sensitive compartmented information),or any other form issued by a federal department or agency governing the nondisclosure of classified information. 1. In accepting this award,the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud, or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste, fraud,or abuse as described above;and (2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized to do so by that agency. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 135 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 13 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 28. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees) The recipient(and any subrecipient at any tier)must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a violation of law,rule,or regulation related to a federal grant. The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of employee rights and remedies under 41 U.S.C.4712. Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to contact the DOJ awarding agency(OJP or OVW,as appropriate)for guidance. 29. Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving,"74 Fed.Reg. 51225 (October 1,2009),DOJ encourages recipients and subrecipients("subgrantees")to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease crashes caused by distracted drivers. 30. Requirement to disclose whether recipient is designated"high risk"by a federal grant-making agency outside of DOJ If the recipient is designated"high risk"by a federal grant-making agency outside of DOJ,currently or at any time during the course of the period of performance under this award,the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure,high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance,or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk,2.The date the recipient was designated high risk,3.The high-risk point of contact at that federal awarding agency(name,phone number,and email address),and 4.The reasons for the high-risk status,as set out by the federal awarding agency. 31. Signing Authority This award must be signed by an authorized official of the applicant State,local,or tribal government,on behalf of that applicant State,unit of local government,or Tribe,unless the applicant designates an organizational unit to apply on its behalf. For example,if designated by a unit of local government,a Police Department or Sheriff s Office(or similar agency)may apply on behalf of the applicant jurisdiction,as long as the department,office,or agency is listed as the organizational unit on the SF-424.In that case,the head of the designated organizational unit(such as a Police Chief or Sheriff)may sign the award.Documentation of the designation by the appropriate governing body must be retained by the grant recipient. 32. The"Emergency Appropriations for Coronavirus Health Response and Agency Operations"law(Public Law 116-136) includes definitions,reporting requirements,and certain other provisions that apply(whether in whole or in part)to this award. In addition,consistent with the CESF Program's purposes,which involve preparing for,preventing,and responding to the coronavirus national emergency,OJP will provide notice of any additional CESF program-specific grants administrative requirements on an award page,accessible at https://www.ojp.gov/funding/explore/CESF- program-specific-condition,that is incorporated by reference here. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 136 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 14 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 33. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to complete monitoring tasks,including documentation related to any subawards made under this award. Further,the recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents. Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk grantee;or termination of an award(s). 34. FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards("subgrants")of$25,000 or more and,in certain circumstances,to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients(first-tier"subgrantees")of award funds. The details of recipient obligations,which derive from the Federal Funding Accountability and Transparency Act of 2006(FFATA),are posted on the OJP web site at https:Hojp.gov/funding/Explore/FFATA.htm(Award condition:Reporting Subawards and Executive Compensation),and are incorporated by reference here. This condition,including its reporting requirement,does not apply to--(1)an award of less than$25,000,or(2)an award made to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 35. Required monitoring of subawards The recipient must monitor subawards under this award in accordance with all applicable statutes,regulations,award conditions,and the DOJ Grants Financial Guide,and must include the applicable conditions of this award in any subaward.Among other things,the recipient is responsible for oversight of subrecipient spending and monitoring of specific outcomes and benefits attributable to use of award funds by subrecipients.The recipient agrees to submit,upon request,documentation of its policies and procedures for monitoring of subawards under this award. 36. Use of program income Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly Federal Financial Report, SF 425. 37. Justice Information Sharing Recipients are encouraged to comply any information-sharing projects funded under this award with DOJ's Global Justice Information Sharing Initiative(Global)guidelines.The recipient(and any subrecipient at any tier)is encouraged to conform to the Global Standards Package(GSP)and all constituent elements,where applicable,as described at: https://it.ojp.gov/gsp_grantcondition.The recipient(and any subrecipient at any tier)must document planned approaches to information sharing and describe compliance with the GSP and appropriate privacy policy that protects shared information. 38. Avoidance of duplication of networks To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent possible,existing networks as the communication backbone to achieve interstate connectivity. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 137 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 15 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 39. Compliance with National Environmental Policy Act and related statutes Upon request,the recipient(and any subrecipient at any tier)must assist BJA in complying with the National Environmental Policy Act(NEPA),the National Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these award funds,either directly by the recipient or by a subrecipient. Accordingly,the recipient agrees to first determine if any of the following activities will be funded by the grant,prior to obligating funds for any of these purposes.If it is determined that any of the following activities will be funded by the award,the recipient agrees to contact BJA.The recipient understands that this condition applies to new activities as set out below,whether or not they are being specifically funded with these award funds.That is,as long as the activity is being conducted by the recipient,a subrecipient,or any third party,and the activity needs to be undertaken in order to use these award funds,this condition must first be met. The activities covered by this condition are: a.New construction;b.Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or eligible for listing on the National Register of Historic Places;c.A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic prior use or(b)significantly change its size;d.Implementation of a new program involving the use of chemicals other than chemicals that are(a) purchased as an incidental component of a funded activity and(b)traditionally used,for example,in office,household, recreational,or education environments;and e.Implementation of a program relating to clandestine methamphetamine laboratory operations,including the identification,seizure,or closure of clandestine methamphetamine laboratories. The recipient understands and agrees that complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement,as directed by BJA.The recipient further understands and agrees to the requirements for implementation of a Mitigation Plan,as detailed at https://bja.gov/Funding/nepa.html, for programs relating to methamphetamine laboratory operations.Application of This Condition to Recipient's Existing Programs or Activities:For any of the recipient's or its subrecipients'existing programs or activities that will be funded by these award funds,the recipient,upon specific request from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 40. Establishment of interest-bearing account If award funds are being drawn down in advance,the recipient(or a subrecipient,with respect to a subaward)is required to establish an interest-bearing account dedicated specifically to this award.Recipients(and subrecipients) must maintain advance payments of federal awards in interest-bearing accounts,unless regulatory exclusions apply(2 C.F.R.200.305(b)(8)).The award funds,including any interest,may not be used to pay debts or expenses incurred by other activities beyond the scope of the Coronavirus Emergency Supplemental Funding(CESF)program.The recipient also agrees to obligate the award funds in the account(including any interest earned)during the period of performance for the award and expend within 90 days thereafter.Any unobligated or unexpended funds,including interest earned, must be returned to OJP at the time of closeout. 41. Expenditures requiring prior approval No funds under this award may be expended on individual items costing$500,000 or more,or to purchase Unmanned Aerial Systems(UAS),Unmanned Aircraft(UA),and/or Unmanned Aerial Vehicles(UAV)without prior written approval from BJA.Prior approval must be obtained post-award,through the submission and approval of a Grant Adjustment Notice(GAN)through OJP's Grant Management System(GMS). OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 138 of 150 Department of Justice(DOJ) Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 16 OF 16 Grant PROJECT NUMBER 2020-VD-BX-0229 AWARD DATE 04/28/2020 SPECIAL CONDITIONS 42. Authorization to obligate(federal)award funds to reimburse certain project costs incurred on or after January 20,2020 The recipient may obligate(federal)award funds only after the recipient makes a valid acceptance of the award. As of the first day of the period of performance for the award(January 20,2020),however,the recipient may choose to incur project costs using non-federal funds,but any such project costs are incurred at the recipient's risk until,at a minimum--(1)the recipient makes a valid acceptance of the award,and(2)all applicable withholding conditions are removed by OR(via a Grant Adjustment Notice). (A withholding condition is a condition in the award document that precludes the recipient from obligating,expending,or drawing down all or a portion of the award funds until the condition is removed.) Nothing in this condition shall be understood to authorize the recipient(or any subrecipient at any tier)to use award funds to"supplant" State or local funds. 43. Use of funds for DNA testing;upload of DNA profiles If award funds are used for DNA testing of evidentiary materials,any resulting eligible DNA profiles must be uploaded to the Combined DNA Index System("CODIS,"the DNA database operated by the FBI)by a government DNA laboratory with access to CODIS.No profiles generated under this award may be entered or uploaded into any non- governmental DNA database without prior express written approval from BJA.Award funds may not be used for the purchase of DNA equipment and supplies unless the resulting DNA profiles may be accepted for entry into CODIS. 44. Body armor-compliance with NIJ standards and other requirements Ballistic-resistant and stab-resistant body armor purchased with award funds may be purchased at any threat level, make or model,from any distributor or manufacturer,as long as the body armor has been tested and found to comply with applicable National Institute of Justice ballistic or stab standards and is listed on the NIJ Compliant Body Armor Model List(https://nij.gov/topics/technology/body-armor/Pages/compliant-ballistic-armor.aspx).In addition,ballistic- resistant and stab-resistant body armor purchased must be made in the United States and must be uniquely fitted,as set forth in 34 U.S.C. 10202(c)(1)(A).The latest NIJ standard information can be found here:https://nij.gov/topics/ technology/body-armor/pages/safety-initiative.aspx. OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 139 of 150 Department of Justice (DOJ) o , Office of Justice Programs v" Bureau of Justice Assistance Washington,D.C. 20531 Memorandum To: Official Grant File From: Orbin Terry,NEPA Coordinator Subject: Categorical Exclusion for City of Meridian The Coronavirus Emergency Supplemental Funding (CESF) Program allows eligible states, local units of government, and tribes to support a broad range of activities including preventing,preparing for, and responding to the coronavirus. All recipients of CESF funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a sub-grantee or third party. BJA's expectation is that none of the following activities will be conducted whether under this federal award or a related third party action: (1)New construction (2)Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or(b) located within a I00-year flood plain, a wetland, or habitat for an endangered species (3)A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) other than chemicals that are (a) purchased as an incidental component of a funded activity and(b)traditionally used, for example, in office, household, recreational, or education environments. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. If, however, award funds are proposed to be used for any of the enumerated projects or activities above, grant recipients must contact their grant manager, and receive written approval prior to commencing that project or activity. Questions about this determination may be directed to your grant manager or Orbin Terry, Environmental Coordinator for BJA. Meridian City Council Meeting Agenda May 19,2020— Page 140 of 150 Department of Justice(DOJ) GRANT MANAGER'S MEMORANDUM, PT. I: Office of Justice Programs PROJECT SUMMARY Bureau of Justice Assistance Grant PROJECT NUMBER PAGE 1 OF 1 2020-VD-BX-0229 This project is supported under FY20(BJA-CESF)Pub.L.No. 116-136,Div.B;28 U.S.C.530C 1.STAFF CONTACT(Name&telephone number) 2.PROJECT DIRECTOR(Name,address&telephone number) Geislia Barnes Karen Wooddell (202)514-8516 Accountant 33 East Broadway Avenue Meridian,ID 83642-2619 (208)489-0421 3a.TITLE OF THE PROGRAM 3b.POMS CODE(SEE INSTRUCTIONS BJA FY 20 Coronavirus Emergency Supplemental Funding Program ON REVERSE) 4.TITLE OF PROJECT City of Meridian COVID-19 Emergency Response 5.NAME&ADDRESS OF GRANTEE 6.NAME&ADRESS OF SUBGRANTEE City of Meridian 33 East Broadway Avenue Meridian,ID 83642-2619 7.PROGRAM PERIOD 8.BUDGET PERIOD FROM: 01/20/2020 TO: 01/31/2022 FROM: 01/20/2020 TO: 01/31/2022 9.AMOUNT OF AWARD 10.DATE OF AWARD $65,245 04/28/2020 11.SECOND YEAR'S BUDGET 12.SECOND YEAR'S BUDGET AMOUNT 13.THIRD YEAR'S BUDGET PERIOD 14.THIRD YEAR'S BUDGET AMOUNT 15.SUMMARY DESCRIPTION OF PROJECT(See instruction on reverse) The Coronavirus Emergency Supplemental Funding(CESF)Program allows States,U.S.Territories,the District of Columbia,units of local government,and federally recognized tribal governments to support a broad range of activities to prevent,prepare for,and respond to the coronavirus. Funded projects or initiatives may include,but are not limited to,overtime,equipment(including law enforcement and medical personal protective equipment),hiring,supplies(such as gloves, masks,sanitizer),training,travel expenses(particularly related to the distribution of resources to the most impacted areas),and addressing the medical needs of inmates in state,local,and tribal prisons,jails,and detention centers. NCA/NCF OJP FORM 4000/2(REV.4-88) Meridian City Council Meeting Agenda May 19,2020— Page 141 of 150 Meridian City Council Meeting Agenda May 19,2020— Page 142 of 150 (�E IDIAN-- ITEM SHEET Council Agenda Item -6.D. Presenter: Keith Watts Estimated Time for Presentation: 0 mins Title of Item - Fiscal Year 2020 BudgetAmendment for Department of Justice COVID-19 Grant in the Not-to-Exceed Amount of$65,245.00 Spending Authority for Department of Justice COVI D-19 Emergency Supplemental Funding Grant in the amount of$65,425. ATTACHMENTS: Description M LT Uploa FY2020 BudgetAmendment- DOJ COVID19 Grant BudgetAmendment 5/13/2020 Meridian City Council Meeting Agenda May 19,2020— Page 143 of 150 n wn N Ql N C O r 0 G NO NO NO NO Na C N : Ol Ol m N N N N N N N N N N N N 0 O 0 OO OOO O O O OaO � � 0 NO .� W L'I aco ` N K K K (6 0 roO Y In In V1 W W W N N N N /-` Y r F+ C� �S 7� 3 n D 00 N N N to A N N N r to w 00 rn N C C C U C C C G G C ttt M M M M M M V w In N C C G C G C G C 'O O C O ou n a° W W h In lf1 In In to In In to !n W N lA lff In 1Jt r r \ m m u y uN w rNi N ANo Nm N$A YYN N 3 N OrOrw C) O O w u g g o $ m j V1 n t t I w to ou n n V N N In !P N In In In 'V a O O p O O O o 0 o p o 0 0 0 0 0 0 0 0 0 0 0 0 0 o p O O O O o 0 0 o p w w W w w w w w w w w w w w w w w w w w w w w w w w w w w w w w p tr VI to V1 In [n In V1 N w to In N to In N In In In to N to In w In In N In In In In In 0 m n M V A In m In N N m T w n m 7' .O- n w °� w w a` W `t m'a wO Z ,� v O v' _q ,7 — O 5 e m u s 3 a t^ `n 3 g o 0 0 w (o re x m t„ ° a d a ro �^ °' x x ni v w �; 3 3 0 m_ m (�D V 3 3 U U c a 'O a Q N n y f0rD n Qo w c M o Qo v n n n o o c c 3 v O to O 0 0 [ CC D• Mal N c (D V • < N rD _G ry ry G G D b w m '[3 0 0 -1 O n. 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CO C Lp ti 3 aX+ C C L Z L ++ a N O E C ° N a7 i V� .r. y a 7 C w r �'' aa,, c N V �^ w a a+ t lcp a H Qi v C m N C C �' L m C •V E y a Ip L m o,a (.,�C o a .:a° H+• eL>vi o ca as° 3 3 ca oN ..+ o a 1D >!i o o no CL o . oa aN a c a Cy v! ¢ ui a O u a Oci o U Meridian City Council Meeting Agenda May 19,2020- Page 145 of 150 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -6.E. Presenter: Dennis Teller Estimated Time for Presentation: 10 Mins Title of Item - Budget Amendment in the Amount of$335,559 to Purchase Additional Water Meters/MXU's Supporting City Growth New development growth is greater and the meter mix is different than what was expected when the budgets were allocated last spring. This necessitates purchasing more meters and MXUs than originally budgeted for. ATTACHMENTS: Description Typ Upload Date Council Memo Cover Memo 5/11/2020 Final signed Amndmnt- FY2020_Water_Growth Meters BudgetAmendment 5/11/2020 MXUs -5-7-20 - CM Meridian City Council Meeting Agenda May 19,2020— Page 146 of 150 Mayor Robert Simison Ciy Council MembersE IDIANII�_�._ Tre Bernt Joe Borton Public Works I U 0 Luke Cavener Liz Strader Department Brad Hoaglun Jessica Perreault 000 TO: Mayor Robert Simison Members of the City Council FROM: Dennis Teller Water Superintendent DATE: SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$335,559 TO PURCHASE ADDITIONAL WATER METERS/MXU'S SUPPORTING CITY GROWTH ANTICIPATED COUNCIL PRESENTATION DATE: 05/19/20 I. RECOMMENDED ACTION A. Move to: 1. Approve the Budget Amendment to purchase additional water meters & MXUs to support new development growth. 2. Authorize the Mayor to sign the amendment. II. DEPARTMENT CONTACT PERSONS Dennis Teller, Water Superintendent 985-1200 Laurelei McVey, Deputy Director of Utility Operations 985-1259 Dale Bolthouse, Director of Public Works 985-1257 III. DESCRIPTION A. Back rg ound The City's Water Division purchases water meters and radio sending devices (MXUs)for resale to developers and builders. Water meter/MXU costs are passed through to the customer at City prices as defined on the adopted City-wide Fee Schedule. Costs to purchase the meters/MXU are charged to the Water Division operations expense while the corresponding sales revenue is received in an Meridian City Council MAPjAp rJa May 19,2020— Page 147 of 150 Enterprise meter income account. The Water Division budgets for anticipated needs at the time of budget preparation. B. Reason for Amendment New development growth for the full fiscal year is forecasted to be substantially greater than what was originally anticipated when the budgets were allocated last spring. This necessitates purchasing more meters and MXUs than budgeted. Additionally,a significant shift to a higher percentage of commercial-sized meters has consumed the budget dollars quicker than expected(mix change). IV. IMPACT A. Strategic Impact: Water Meter/MXU purchases and corresponding sales support continued City growth. B. Service/Delivery pact: This funding will allow continued service to the development community allowing connection to the water utility and associated billing. C. Fiscallmpacts: New Meters /MXU's purchased for growth have a corresponding revenue offset since development is charged for them at the time of permit issuance. FY2020 Budget FY2020 Forecast Variance Capital Meter/MXU Purchases $392,370 $727,929 ($335,559) Replacement Meter/MXU Purchases $440,952 $440,952 Misc. Parts $10,000 $10,000 $843,322 $1,178,881 ($335,559) Meter/MXU Sales $727,929 V. ALTERNATIVES No alternatives exist for this issue. /'�00 Approved for Council Agenda: Meridian City Council 1\RnWg?A feBda May 19,2020— Page 148 of 150 c> W p It T M T mmmmammmmmm w O O m m m mmmmma, c O 0 0 0 0 0 0 0 O OO opst O � O O O O a c n W W W W W W W W W O d W W W W W W W W W ((�� W W W (� W W Wr� ((��,,�� ��tt11 W W p A A A A A A A A A a �C AA A A AA A -Ph A A P P A A A A A A A A A N W W F+ H W F+ W 1 + F+ F+ F+ F+ W F+ W H H H rt H H N W W H O O O O 0 0 O O 00 0 0 0 0 O O O O O O O 0 0 rr�} 0 0 0 0 0 0 0 0 # Qd Do � ro y G 3 G7 n N Gl y N N N N N N W 1A+ G) RA NQ O O O o Wp N N pp 3 O Ui W N r O a0 A 1 O 0 o ro -v ro t 1 O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O - N G) a' ram- rM O W O m m m a o K „ 3 3 n N v v m y m D m 0 o v n d ° N o 3 N ro O O o CI O y n m m O ' h O < �+ -' 40110 m 3 N 7 IUD ro O x 0 a v d mo gommomm w c. m Grop ' N H c o V to n in in H v. in w N w to N m O O v 0 o w w T o N n n? 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Meridian City Council Meeting Agenda May 19,2020- Page 150 of 150 i OF t 1 39,000 Water Meters in Service Meter Program L, & � jw Water Meters are managed two separate ways ➢ New Installs (Development Driven) • Installed as water infrastructure is activated and building permits are issued • Operations purchases Capital Meters based on meters installed as to continually have stock on hand to meet demand • Funded by passing through full cost recovery of the Meters and MXUs to Development ➢ Replacements (Operations Program) • Meters are replaced due to age and or failure/damage • Target 19 years old or dead batteries, frozen or stopped working • Operations purchases based on yearly replacement plan • Funded by Water sales revenue Meter Types and Meridian uses specific Water Meter types and sizes for different account types f 4C� ❑ ➢ Residential — small %" inside diameter ° m ete rs ➢ Commercial — large 1 to 4" inside diameter MU m ete rsIrrigation - large 1 to 4" inside diameter ► m ete rs _ Meter types are chosen by estimated volume of water the properties will use -Meter Equipment Reading ➢ Meters are connected to MXU transmitting units ➢ MXU units transfer meter read data to our automated reading system for billing ➢ MXU types: • Single - used for commercial and irrigation purposes Dual - typically used for residential meters L- M & M kosts �L.. in Meters vary in price based on size and type ➢ Residential meters are less expense • $138 each ➢ Commercial and Irrigation meters are more costly • As much as $3,380 each MXU prices are based on type 00 p Yp ➢ Single • $168 each ➢ Dual • $188 each t Forecaste 20 Meter Program Budget is broken out by: ➢ Replacement Meter & MXU established annual plan ➢ New Capital Meter & MXU growth trend estimates • FY20 Capital Meter budget estimated using mostly mix of small meters Replacement Meters 1,900 Qty $250,800 Annual Replacement MXUs 11112 Qty $190,152 Annual New Capital Meters 1804 Qty $238,128 Annual - • New Capital MXUs 902 Qty $154,242 Annual • ' Misc. Meter Supplies, bolts, washers, etc. 1 Qty $10,000 Annual FY20 Total Meter Budget $843,322 y 5! owth Trends " � '` ➢ -Mi Historically Growth trends for new capital meters have been primarily Residential Budgets for new meters was lower due to smaller, less costly meters ➢ 2019 brought a change to this trend as Multifamily Properties became more prominent � s Actual costs increased dramatically from estimates with the added mix of larger meter costs This trend in new commercial accounts is continuing through FY20 creating the need for this budget amendment Amendment Request ➢ This budget amendment in the FY20 Forecasted Budget N " " • " • amount of $335,599 is re Bud et Ori inal uested to cover antici atedg g $843,322 q p New Capital meter purchases for Budget Amendment $335,559 the remainder of FY20 (requested) ➢ This increased amount will be offset by forecasted sales Total Meter Budget $1, 1781881 revenue QUESTIONS ?.