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2020-04-21 Work Session
CITY COUNCIL WORK A H SESSION AGENDA meridiancity.org/live meridian city.org/virtualmeeting Tuesday,April 21, 2020 at 4:30 PM 1. Roll-Call Attendance X Liz Strader X Joe Borton X Brad Hoaglun X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E. Simison 2. Adoption of Agenda - Adopted as amended 3. Consent Agenda [Action Item] - Approved A. Entrata Farms Subdivision No. 2 Sanitary Sewer & Water Main Easement No. 1 B. Razzberry Villas Sewer Easement Release C. Final Plat for Inglewood Place Subdivision No. 1 (H-2020-0028) by The Pointe at Meridian, LLC, Located at 3250 E. Victory Rd. D. Modified Final Plat for Shelburne East No. 1 (H-2020-0031) by Shelburne Properties, Located at 4115 E. Bott Ln. E. Findings of Fact, Conclusions of Law for Bannock Ridge (H-2019- 0143) by Ryan Recla, Located at 2940 S. Mesa Way F. Acceptance Agreement for Display of Artwork in Initial Point Gallery by Alison Brush G. Resolution No. 20-2204: A Resolution (H-2020-0023 Blue Valley Elementary School) Modifying Note #17 on the Southridge Subdivision No. 1 Plat that Prohibits Direct Lot or Parcel Access to S. Spanish Fork Way to Allow an Exception for Lot 2, Block 2, Located at 1830 W.American Fork Drive in the City of Meridian, Ada County, State of Idaho; and Providing an Effective Date H. AP Invoices for Payment -04/15/20 -$3,597,288.26 4. Items Moved From the Consent Agenda [Action Item] 5. Department/ Commission Reports [Action Item] A. Information Technology: Annual Report B. Human Resources: COVID-19 Employee Policy Discussion C. Resolution 20-2205: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of the FMLA Employee Policy - Approved D. Resolution 20-2206: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of Sick Leave Policy for COVID- 19 Related Leave - Approved E. Community Development: Budget Amendment in the Not-To- Exceed Amount of$49,900 for Fields Area Professional Services (Consulting - Approved F. Community Development Department: Planning Process Improvement Discussion 6. Executive Session per Idaho Code 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated, and amended to add (d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Into Executive Session at 5:44 p.m. Out of Executive Session at 6:01 p.m. Meeting Adjourned at 6:01 p.m. Meridian City Council Work Session April 21, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, April 21, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Caleb Hood, and Joe Bongiorno. Item 1: Roll-call Attendance: Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: We will call this meeting to order. For the record is Tuesday, April 21 st, 2020, at 4:31 p.m. We will begin this meeting with roll call attendance. Item 2: Adoption of Agenda Simison: All right. Item No. 2, adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move we adopt the agenda as published. Oh, excuse me. One thing. We need to add -- looking at my notes we need to add a letter to our Executive Session. So, letter D. When we get there we can clarify. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second the adoption of the agenda as amended. Simison: We have a motion and a second. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Item 3: Consent Agenda [ Action Item] Meridian City Council Meeting Agenda April 28,2020— Page 90 of 272 Meridian City Council Work Session April 21,2020 Page 2 of 26 A. Entrata Farms Subdivision No. 2 Sanitary Sewer & Water Main Easement No. 1 B. Razzberry Villas Sewer Easement Release C. Final Plat for Inglewood Place Subdivision No. 1 (H-2020-0028) By The Pointe at Meridian, LLC, Located at 3250 E. Victory Rd. D. Modified Final Plat for Shelburne East No. 1 (H-2020-0031) by Shelburne Properties, Located at 4115 E. Bott Ln. E. Findings of Fact, Conclusions of Law for Bannock Ridge (H- 2019-0143) by Ryan Recla, Located at 2940 S. Mesa Way F. Acceptance Agreement for Display of Artwork in Initial Point Gallery by Alison Brush G. Resolution No. 20-2204: A Resolution (H-2020-0023) Blue Valley Elementary School) Modifying Note # 17 on the Southridge Subdivision No. 1 Plat that Prohibits Direct Lot or Parcel Access to S. Spanish Fork Way to Allow an Exception for Lot 2, Block 2, Located at 1830 W. American Fork Drive in the City of Meridian, Ada County, State of Idaho; and Providing an Effective Date H. AP Invoices for Payment - 04/15/20 - $3,597,288.26 Simison: Item No. 3 is the Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second Consent Agenda approval. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Meridian City Council Meeting Agenda April 28,2020— Page 91 of 272 Meridian City Council Work Session April 21,2020 Page 3 of 26 Item 4: Items Moved From the Consent Agenda [Action Item] Simison: There were no items removed from the Consent Agenda. Item 5: Department /Commission Reports [Action Item] A. Information Technology: Annual Report Simison: So, we will move into Item 5-A, Our Department Reports, and we will hear from Dave Tiede, for Information Technology annual report. Tiede: Thank you, Mayor, Members of the Council. I'm here tonight before you with the Information Technology Department's annual report to Council. See if I have control to change the slides here. It looks like I do. So, our agenda tonight -- I will try to be brief, but we will give you a brief introduction to our IT team, what we do for the city and our community. Our recent successes, including how we have reacted to the COVID-19 situation and remote work needs and, then, also some upcoming budget needs. So, with that I will just give you a little brief snippet of our mission and vision statements. We -- we pride ourselves on being customer focused, friendly, and innovative with technology. One thing you also probably know or notice throughout our slides is we also like to have fun and we like to infuse that in what we do. So, I hope this is represented well here for you guys. I'm going to start off with our service desk team, which you can see here on the slide part of our service desk team. Our service desk team is represented by all the different services we have here on the slide, but I will talk about a couple specifically. We handle technology purchasing for the city as a whole. So, all technology purchases, hardware and software, come through the IT Department and that's so that we can vet them, we can make sure they are compatible with current systems, we can ensure that we are not purchasing software or hardware that we may have elsewhere that we could repurpose or reuse. Anyway. So, that's part of what our service desk team does. And, then, another item that I wanted to mention on this slide specifically is account management. So, this encapsulate -- encapsulates providing user accounts to our employees, to City Council, and also includes administering permissions, access to systems, things like that. So, it's very important to our overall information security program. So, another item going on in this slide deck here is next line, if you will switch for me. Provide all types of technical support and that's hardware and software support across the city and you will see here we have a number of items listed, including audio visual support, which means in the chambers we support the technology in there. Conference rooms. We do hardware and software support to any application that you can think of. We have over 300 applications in the city that we support and we touch them all and, then, we also handle in the field support. So, our fire and police vehicles that have computer equipment in them, we service those, we provide technical support for them, make sure they are functioning up to date, as well as our inspection in Public Works teams. So, our next team that I will cover briefly is our -- if you can switch for me -- our software engineering team. So, this is a list of some of our services we provide in software engineering. It's a very long list and you will see even further some of the applications we support on the software engineering side on the next few slides. It's even Meridian City Council Meeting Agenda April 28,2020— Page 92 of 272 Meridian City Council Work Session April 21,2020 Page 4 of 26 longer. I will cover a couple here, though,just to give you some idea. We do new software development. So, if a department has a need for a new piece of software when they request that from us we consider should this be something we do internally versus something we buy commercial off the shelf software for. So, we do that because, A, it's a cost savings to the city many times, but, B, we can also provide software that's going to meet all their business needs, instead of 60 or 80 percent of their business needs. So, again, very beneficial to the city and a really good service that we provide. Another service that I think is very unique to the city or that we do exceptionally is integration. So, that's listed on the second -- or on the first column there towards the bottom. This is really making two different systems talk to each other and work together. So, I will give you an example. We have our land management system,Accella, where we do all the permitting and whatnot throughout the city; right? Our Community Development Department handles that. But we built in integration, so that that information, as far as the financial side, can get dumped into our financial system as well. So, that way it's not a manual process for somebody to go and pull that out, put it in the other system, and run reporting and whatnot off of that. So, we do a lot of integrations like that and we do it well to the point where we actually get requested from -- or requests from other entities throughout the valley to help them or give them tips on it, because we do it pretty well. So, this next slide is just a snippet of some of the applications that a couple of our software engineers support. Get it switched over here. Sorry. This remote control is a little slow to respond sometimes. So, this gives you a little snippet of some of the applications we support and, then, the next slide, another snippet of some of the applications we support, including Accella, which is something that we have two software engineers supporting right now. We are looking to make some changes there. So, that will be something that changes here this fall. And, then, the next thing I wanted to cover is we also handle web development. So, we handle the content of the website. We -- we rely on the city departments to provide the content to us, but we are the ones that put it up there, make it look pretty, make it search engine optimization compliant, so that the Googles and everything else can find the content and index it, so that people can get it at their fingertips easily. We also do ADA compliance and build custom applications for web based needs. So, a lot of fun stuff. Our next team that I wanted to cover is our GIS team. We worked with many other departments throughout the city that have subject matter experts in the world of geographic information systems, including Community Development, Public Works, Police and Fire and this is the smattering of services that we provide throughout those different areas. A couple that I would like to highlight quickly is automated data exchange for GIS. So, you can see here kind of towards the middle of the slide there is a part called automated data GIS data exchange. We work with other agencies throughout the valley, including Ada county, ACHD, COMPASS, to get their data and to incorporate that into our GIS system for analysis and visualization through maps, but we also provide information to them as well. So, we have -- we have taken it a step further here in the last few years where we are actually able to automate most of that data exchange, instead of manual back and forth labor every time that there is an update. So, pretty significant. Another item or service I would like to highlight on here is AVL, just because it's one that we are pretty proud of and we think it's pretty cool. So, we have outfitted most of the city vehicles in the city, including police, fire, Community Development's inspection team and most of water and some of wastewater with GPS Meridian City Council Meeting Agenda April 28,2020— Page 93 of 272 Meridian City Council Work Session April 21,2020 Page 5 of 26 tracking capabilities. These GPS tracking capabilities are through CradlePoint Devices. They are a local partner of ours. They provide just -- not just GPS, but they also provide the data connectivity back to the city. So, through a carrier and a VPN connection. But through this technology we are able to track vehicle location information in near realtime. We pick up points right now about every three seconds. We were doing one second at one point, but it was -- it was a lot of data. So, with that type of data we can do heat mapping things for law enforcement, so they can see, hey, look in the last 24 hours where did a lot of our vehicles spend their time, where those crime -- you know, higher crime areas or where our Community Development inspection vehicle is at at this point in time. Where are the most inspections happening this day type thing. So, some really cool information that we can glean from AVL. The next slide. Again, you will see a little bit different taste on it. Again, we are a -- we are a team that likes to have fun, so you will see here we went with a little bit different theme for our infrastructure team. So, infrastructure really covers this wide variety of services that we have here, but a couple I would like to highlight specifically are our data protection services, which means everything from backups to, oops, somebody deleted a file and they need it back, to, hey, look, we are in a situation where there is some major disaster or disruption that we have to go and get systems up at another location so that the city can continue to operate. So, that's -- that's all encompassed within the data protection services that we have and I would say they are pretty robust as we can bring things up in a matter of hours if we were in the event to lose our data center at City Hall. So, pretty cool. And, then, we also provide network and internet connectivity to all city facilities. So, this covers all the main city facilities, including the police station and fire stations, water, wastewater, but we also have connectivity out to many different SCADA sites for the Public Works team, as well as managing connectivity for, again, a wide variety of fleet vehicles. So, anyway, that's just a couple items on our infrastructure side. See if I can switch slides here. The next one that I wanted to cover here is also under infrastructure. So, we handle project management for IT projects and I will talk about a couple projects here in a few minutes that we manage, but that means that we are the ones overseeing the project working with the vendor to make sure that everything comes and meets the time requirements that we have resources, et cetera. And, then, we also handle information security across the board for the city. So, that's cybersecurity, that's security awareness training for employees, that is in some spaces meaning that we also are aware of and help with the physical security of certain aspects, especially when it comes to information that we house. So, again, information security, very high priority important for us and it's something we do -- I think we do reasonably well. I would say exceptionally well, but, you know, don't want to pat myself on the back too much. Next I would like to cover a few of our successes that we have had over the last year here. This is just a few highlights. In conjunction with our Community Development Department we partnered to work together towards electronic submittals and plan review phase two for Community Development. So, we have gone fully electronic online for all electronic submittals for Community Development for that side of things. We are working on the planning side of things and land development. So, those will be coming up in the next six to nine months. But for the most part everything else in Community Development is being done electronically. I'm sure you have probably heard Cameron talking about that a number of times in the past. We also worked to complete the number of server migrations. We actually migrated Meridian City Council Meeting Agenda April 28,2020— Page 94 of 272 Meridian City Council Work Session April 21,2020 Page 6 of 26 over a hundred servers to a new operating system this last year and that was a big undertaking. It was important for us from an information security standpoint, but also to make sure that we are compatible and up to date with applications as they continue to evolve and require newer hardware or software. So, that was completed this last year. We also did a number many Windows 10 upgrades with the exception of MDPs, which will be -- many will be replaced this fall. That was, again, for security requirements, but also to make sure that we are up to date with requirements from a software standpoint as the various vendors that we work with were phasing out support for older operating systems, such as Windows 7. Another project you will hear me talk about a little bit more in a minute is our independent content management system. We worked on phase one of this and this is a -- this is going to be an ongoing budget request that I will talk about here more in a minute. So, you will hear more in a minute for that one and, then, the other one that we did was our ITS RMS data migration. So, we completed ITS RMS project here last year, which was to bring all law enforcement records into this new records management system that we built in house and, then, this year we worked to migrate over 18 years of information from the old records management system into this new system. So, a significant undertaking that our -- our software engineering team worked with the Police Department's crime analysis unit and records staff on. Pretty cool accomplishment. So, the next thing I would like to cover on successes is our reaction to how we have handled some of the different COVID-19 needs due to this unique situation that we are in. Sorry. Getting calls. We have done near continual updates to the city website in conjunction with the Mayor's Office, Public Works, Community Development, and in many other departments to make sure that citizens have the information that they need at their fingertips as to how to deal with the COVID-19 situation and what they need to have available to them. We have also been working a lot with people with our employees to make sure that they can work remotely. In fact, we -- we set up nearly 200 employees to be able to work remotely in about two weeks. So, that was a pretty significant undertaking and I think for the most part most employees are up and working successfully from home, which is pretty cool that we could --that we could turn that around that quickly, so -- and, then, the one that you are all aware of -- obviously, we are using this technology right now. We were able to get Council and Commission meetings working in a remote fashion. Big huge kudos to the Clerk's Department for managing all this. It's -- it's probably a bigger lift on their end long term than it is on ours on the technology side, just because how they handle the workflow and process behind the scenes to make this all happen. So, I will give kudos to them, but also say that we are pretty proud that we were able to get this up and working in such a seamless fashion, even though there were some bumps along the road. Next I will talk about our -- oops. Jumping ahead here. Our Enterprise content management system. This is one of our upcoming budget needs that we have slated for this coming year. Enterprise content management really came around for us as we discussed needs on the document management needs of the city. So, many different departments were running into challenges with, hey, we want to store these electronically, we want to do this electronically, we want to move more electronically so we are not storing all these paper records or worrying about managing all these paper records. So, a number of years ago we decided that it was time for the city to have some type of system to handle this citywide, instead of a few departments having their own silos of information, and last year we were Meridian City Council Meeting Agenda April 28,2020— Page 95 of 272 Meridian City Council Work Session April 21,2020 Page 7 of 26 able to fund the first year of this project. This is -- that was phase one of three phases. So, giving some more information about what this type of system can do, it would help with the audit -- or it helps with the automation of records retention. So, right now a lot of that's manual work for many departments every year as we go through and execute the records retention schedule. This system would allow us to tag things and, then, have them handle it in a more automated fashion, that would still include City Council for the actual destruction needs and it also handles better searching abilities, revised -- or revision control notifications when documents change, things like that. So, if we have policies that change we can actually notify people based off of HALOC or the change. We don't have to worry about manually managing that process. It also allows us to do a lot of things -- we have forms and automate workflows. So, a lot of power in this tool and a lot of-- we are really excited of where this is going to go, because we -- we see a lot of efficiencies being created by this, including things like e-signatures and things like that. So, pretty cool technology. We are actually--just for the--just for informational purposes, the City Clerk's Office has had the tool that we are using for a number of years, but we upgraded this system and added some features that will be coming out to other departments here, so -- and, then, the next resource -- or request -- budget request that we have this year is for communications infrastructure extensions. This is really a continuation of a long-term strategy that we have at the city for communications infrastructure. We have been partnering with ACHD and Public Works to look for opportunities to put conduit fiber equipment in where we can when it make sense for the long term benefit of the city and the community. So, right now a couple of projects in the works where the city will actually have city-owned conduit and fiber in the future included in the Chinden corridor, which will be beneficial for the city, but also it could be something that we could lease out to other entities if there is a need at some point in the future, which we see being valuable to our community and, then, we are also -- this coming year we are looking at a couple of extensions in south Meridian along Eagle Road, I believe is one, and another one along Locust Grove. So, that is that continued effort. And that covers our budget needs for this next year. With that I think that covers my slide deck and I'm trying to switch to the next slide here. With that I will stand for any questions that you may have. Simison: Thank you. Council, do you have any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not a -- not a question, but just a comment and I guess it's kind of threefold. Dave, first off, you guys -- your department does such a great job. One of the things that I'm -- I'm thoroughly impressed with is the team based DNA that you and your staff have helped to develop. That doesn't come by accident, that comes from intentional leadership, and I just wanted to thank you and your department for that. To be able to build I think such a strong team while also continuing to serve our internal customers is -- is nothing short of remarkable. And, then, to throw -- kind of giving all city employees the ability to work remotely during this crisis is really amazing. So, I just -- I just want to Meridian City Council Meeting Agenda April 28,2020— Page 96 of 272 Meridian City Council Work Session April 21,2020 Page 8 of 26 say thank you to be able to continue to lead that department, to continue to retain great people who work so hard for city employees, it's just -- it's really really remarkable and something that I hope you are proud of and I hope your staff are really proud, because I am. Tiede: Thank you, Councilman Cavener. Yes, we are proud of it. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Dave, to echo a little bit of what Luke said, you know, your software development where you have customized some things for our various city departments have just -- I have seen some of that stuff in action and it's really amazing. My question is how do you maintain the integrity of that product, because it is customized, when you do have turnover, you know, it's -- it's unique and, you know, someone's thought process went into it. Are you finding you are having success being able to enhance it as you go down the road without the original people there? How does that work out for you? Tiede: I will have to say that we haven't had a lot of turnover in last decade or so in our software engineering team, so we have been lucky there, but we also follow a very rigid standards practice, so a lot of the different technologies that we have leveraged are modularized enough that we can leverage them where ever and they are also very well documented. That's the base -- both in the code and outside of the code as far as -- in our software code repository. So, those are what we have done so far and we have had success. We have had a little bit of turnover here and there, for example, on our Accella system we had to hire a new software engineer from scratch about five years ago and we were able to get them up to speed fairly quickly and get them to the point to where they could understand all the different touch points and integrations and customization we had done to that system, but we have been successful through, again, lots of documentation, following a rigid set of standards, and really good communication. Hoaglun: Mr. Mayor. Just to follow up -- Simison: Councilman Hoaglun. Hoaglun: Yeah. Kudos to you and your team for the work that you do. it is amazing and there are times I just think, man, we need to box this up and get it sent out and have other -- other entities pay us for it you guys do such good work. So, we really appreciate that. Tiede: Thank you, Councilman Hoaglun. Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Meeting Agenda April 28,2020— Page 97 of 272 Meridian City Council Work Session April 21,2020 Page 9 of 26 Strader: Thank you so much for the presentation and I echo the other comments about especially how nimble your department was with the COVID-19 situation. We talk a lot about our successes. Are there any ongoing challenges or things that we should have on our radar that came up, you know, during this transition to remote work or things that it would be good for Council to be aware that you guys are grappling with? Tiede: Sure. I can definitely speak to that, Council Woman Strader. The biggest challenge I think that we probably had was adjusting to remote work needs. So, as we -- as we transition people to these remote work situations many of them hadn't had that opportunity in the past, so it was really helping them wrap their heads around how they can get -- you know, get around not having a printer at home, you know, or not having a scanner at home, how they can take their process digital when they hadn't had a need to do that in the past. So, I think we have -- you know, we have covered a lot of that with the employees so far and -- and to date I don't think we have many concerns left. I will say that there may be requests for some of that technology as we continue to evolve the city's work from home program, but I think at this point in time we are in a good place. The other area that we run into challenges with was really with the need for video conferencing or calling solutions. We really had one solution at the time, which was GoToMeeting and while we had a few basically meeting hosts available, we didn't have something that would cover, you know, this large of a shift or a need that we had with this situation. So, we were able to leverage a lot of the different opportunities out there for vendors that were handling -- handing off free licensing for, you know, temporary needs due to this challenge and so I don't think that we had anything out of the ordinary come up there, but long term I think that we will definitely see that continue to evolve and there may be some future software oriented solution expenditures that will come up due to that, so -- Strader: Thank you. That was very helpful. Simison: And, Dave, if I could just also add in. You may be seeing a policy next Tuesday in front of you regarding a telework work from home policy. You know, we didn't have something in place specifically, but this is a direction that Dave and I have been talking about going since January. It just got here quicker than we were ready for it. So, we do need to get something down officially on -- on telework, but it also has to take into consideration this is not a normal telework practice that we have been under, so they will be separated slightly, but it's still important to get something down. So, you can see that as early as next week. Council, any further questions? All right. Thank you very much, Dave. Appreciate it. Tiede: Thank you. B. Human Resources: COVID- 19 Employee Policy Discussion Simison: And now we will go right into our next phase of the COVID, piggybacking off of that with Item 5-B, which will be a Human Resources COVID-19 employee policy discussion. I will turn this over to Crystal. Meridian City Council Meeting Agenda April 28,2020— Page 98 of 272 Meridian City Council Work Session April 21,2020 Page 10 of 26 Ritchie: Thank you, Mayor, Members of Council. I appreciate your time this afternoon. So, on March 18th, 2020, President Trump did sign a law, the Family First Corona Response Act, and this act does require that the city provide two temporary benefits from the time period of April 2020 to December 31 st, 2020, to our employees. You have a copy of those two policies in your packet. They are the emergency paid sick leave and family medical leave expansion. The emergency paid sick leave allows employees, regardless of how long they have worked for the city, to be eligible for additional paid sick leave, with the exception that as an employer of emergency responders we may elect to exclude such employees. The FMLA expansion allows employees to take a paid FMLA leave if he or she cannot work remotely because of a minor child's school or childcare service has closed due to COVID-19. These temporary policies will be placed on the Human Resources intranet page for employee reference, as well as the support forms and request forms, et cetera, for processing. You have a resolution that has also been attached and so on behalf of the HR Department I respectfully request here adoption of these federally mandated policies. Nary: Mr. Mayor? Simison: Mr. Nary. Nary: Mr. Mayor, Members of the Council, I would add one more comment. As Crystal mentioned, because of the unique character of both public safety and Public Works personnel and the unique character of both their scheduling, backfilling, overtime and those types of things, that they -- they will have to be evaluated on a case-by-case basis, rather than a blanket policy, and that's now been inserted into the policy that is now on the website. So, the original one that we sent to you on Friday has this new language inserted into it to separate that out just to make it clear, because the original policy as proposed didn't call that out specifically and so I just wanted to make sure you were aware of that. Simison: Thank you, Mr. Nary. C. Resolution 20-2205: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of the FMLA Employee Policy Simison: Council, any questions regarding this information? Okay. If not, I will -- we will move on to Item 5-C, a Resolution 20-2205 regarding the City Council -- for the City of Meridian adopting expansive of FMLA employee policy. Any conversation or motion on this item? Borton: Mr. Mayor? Simison: Councilman Borton. Strader: If there is no discussion, I move that we approve Resolution 20-2205. Meridian City Council Meeting Agenda April 28,2020— Page 99 of 272 Meridian City Council Work Session April 21,2020 Page 11 of 26 Cavener Second. Simison: I have a motion and a second to approve Resolution 20-2205. Is there any discussion on the motion? If not, Clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion passes. MOTION CARRIED: ALL AYES. D. Resolution 20-2206: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of Sick Leave Policy for COVID-19 Related Leave Simison: Item 5-D is a Resolution 20-2206 regarding the City of Meridian adopting expansion of sick leave policy for COVID-19 related leave. Is there any discussion on this item or do I have a motion? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: If there is no discussion, I move we approve Resolution 20-2206. Cavener: Second. Simison: I have a motion and a second to approve Resolution 20-2206. Is there any discussion on the motion? If not I will ask the clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Resolution is agreed to. Thank you. MOTION CARRIED: ALLAYES. E. Community Development: Budget Amendment in the Not-To- Exceed Amount of $49,900 for Fields Area Professional Services Consulting Simison: Item 5-E is from our Community Development Department. I will turn this over to Mr. Hood. All right. Meridian City Council Meeting Agenda April 28,2020— Page 100 of 272 Meridian City Council Work Session April 21,2020 Page 12 of 26 Hood: Thank you. Mayor, Members of Council, the requested budget amendment before you this afternoon is the next step in the Comprehensive Plan implementation. So, as you know we adopted a new Comprehensive Plan December of last year and there were seven implementation -- high priority implementation projects that we had discussed and got direction to move forward with in -- in various forms and fashions. A couple of those you will actually see later this year, enhancement requests for fiscal year '21. We saw an opportunity to build on what Logan Simpson, who was our main consulting partner on the Comprehensive Plan, to piggyback on work they did and develop -- helping us develop the Comprehensive Plan, to dig a little deeper into The Fields area. I have been using that term for several years now. It's the northwest four square miles of our area of city impact. So, south of Chinden, north of McDermott -- or, excuse me, McMillan to the county line and State Highway 16 would be the eastern boundary of that. So, the community saw some real opportunity in this area. It's going to be kind of out on an island -- again, it's going to be -- it's going to be bisected from the rest of our community by a future state highway and an existing state highway. This may not be the best analogy, but it's sort of a -- more of a Hyde Park on steroids, if you will, with a mixed use center kind of grounding it right in the middle of those four square miles where you could have neighborhood shops and services, some higher density kind of around it and, then, feathering to some more traditional residential and commercial uses. What this -- what this project actually does is, again, puts a finer point on those and not only -- the consultant wouldn't only just tell us what we need to get out of developers or property owners as they develop -- annex and develop in the city, but what should we as the city be doing to prepare for that? How should we till the ground, partner potentially with -- with developers to get this area to be something special? You know, we would probably -- I will be -- I will be honest, we would probably be okay if we didn't do this and get more of the same. You know, we would get some residential subdivisions around a high school and it would just be more of Meridian and that's fine, you know, most of Meridian is pretty nice. This -- again, we heard from the community there is a real opportunity out here. There is a lot of vacant ground with real potential into the future and so we want to do it right, kind of similar to the Ten Mile specific area plan in 2007 that we adopted. It's real similar to that, with real specific standards on expectations from, again, both the development community, as well as the city on -- on how we can bring something to life out in this area. So, you have some more information in the -- attached in your packet. It is a 49,900 dollar, not to exceed, budget amendment, largely to help us facilitate those discussions and, then, draft up white papers and a plan for implementation. So, with that I will stand for any questions you have. Simison: Thank you, Caleb. And -- and I -- I just want to make sure I didn't miss this. This was something that was originally contemplated when we did the Comprehensive Plan. That was pulled out from the original budget due to the cost initially, if I recall. At least maybe not this specific area, but the idea of doing these specific area type plans. Is that correct? Am I remembering that? Hood: Yes. Mr. Mayor, actually, back when we were negotiating the original comp plan contract there was three or four different kind of add-on tasks that Logan Simpson had identified as potential. So, this is one that we didn't originally fund. It doesn't mean we Meridian City Council Meeting Agenda April 28,2020— Page 101 of 272 Meridian City Council Work Session April 21,2020 Page 13 of 26 are committed to having to do it now, but we do see again some benefit in this. And so, yeah, this was something that was -- was talked about. Actually, I will even -- I will take it a step further. There was a push -- and I'm not going to say it was a huge push, but there were -- there was -- were some on the steering committee from the Comprehensive Plan that wanted to delay the adoption of our Comprehensive Plan to do this work. They were concerned --there was such an opportunity out here they were concerned about adopting the plan without having this level of detail in the plan and we -- we told them let us get the plan adopted. There is 500 policies we really want to adopt and we think there is some good things, but we will come back and do this work and really put, again, a finer -- finer point on some of the things in what we envision in this area. So, again, no promises there, but that's -- that was -- that -- that's kind of how this has played out over the last several months. Simison: Thank you, Caleb. Council, the only thing I'm going to add is that as a member of the steering committee that was going through this is to what Caleb pointed out, this is an area that's bordered by the county -- or by a different county on two sides and by state highways on two sides. It -- it is going to need to -- it's not going to develop the same way. We don't have control over how it adjusted to those other areas. So, Caleb is correct, we spent a lot of time as a steering committee on this specific area, but leave it for your consideration from here. I saw Council Woman Strader is unmuting her mic. Did you have a question? Strader: Yeah. I guess a question and kind of a comment. I mean I -- I understand it's such a unique area of the city and it makes sense to me that we want to look at it very carefully and it sounds like we used the same process with the Ten Mile area, so I get that. I -- I would be curious and just sort of thinking big picture for the department, each area of Meridian seems to be asking for these types of specific area plans and sort of tailored plans and I'm just wondering do you envision a way to you -- is it ever possible in the future to move away from consulting work on these types of plans and bring, you know, either augmented talent or just something different in-house or do you think it's important to have a consultant, you know, for this type of process? Caleb: So, Mr. Mayor, Council Woman Strader, so certainly into the future -- I mean as our -- our city continues to grow and evolve I could see adding staff to do this type of work. To your point we do have other parts of town that want similar work, although a lot of that is in existing -- are within an existing city limits are surrounded by city limits. This is really in the county. I guess we -- right now we don't have the subject matter experts on staff to do this type of a work. Again, we are looking for them. They do work all across the country. Internationally. And, again, what -- what are those communities that bring those visions to reality doing as a government agency, even to facilitate the development on the -- in the -- with the private sector. So, that's really what we don't have that experience on and, really, what this is -- kind of the heart of what this is getting at, they are going to interview developers -- local developers and -- and other stakeholders, so property owners, and kind of understand where that market is and what we can do -- and, then, again, what we can do. I'm kind of getting off track from your question there. I will give another example, though, because down in the southern rim area we feel we do Meridian City Council Meeting Agenda April 28,2020— Page 102 of 272 Meridian City Council Work Session April 21,2020 Page 14 of 26 have the staff to do some of that type of design work. So, in-house we don't need to consult that out. Brian McClure in my office has a lot of that background as a landscape architect and -- and some of those things that we can really work with that neighborhood or that community to develop some of their specific area plan requests. So, a little bit of both. It's kind of project specific. Again for this project we don't have the in-house staff to perform the duties necessary, but for some of the other requests we do. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: That's helpful I think for context. I -- I think we do a really great job as a city of innovating and in sourcing when -- when we can and I -- I just would urge us to try to, you know, evaluate when it makes sense and how to kind of get to where are can use that same type of a process in the different parts of the city that we need to. It sounds like you're looking at it on a case-by-case basis, but, you know, the consulting bills do add up, so it's important to use them judiciously. Hood: Duly noted. Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I would also like to share that the original bid was about 20,000 higher than this and in our conversations about it the Mayor and I had talked with -- with Planning Department and had asked that they remove their bids for travel expenses, since we -- we and everybody else has been learning how to do this remotely and so I'm proud to say that -- that this is 20,000 less than what the original bid was, because we were able to go back to them and -- and make some adjustments to it. Is there anything that Caleb could add on that or did I get that right? Do I understand that correctly? Hood: That's absolutely correct. I guess the only thing that concerned me a little bit at first when we talked to them about that was what's the implications, then, for the local boots on the ground for staff and in those conversations they made us real comfortable that they could do most all of the work even remotely and, really, we wouldn't be shouldering a lot of that burden to make those meetings go. They will just do it remotely. So, yeah, it's 20,000 dollars less than -- you know. So, we are saving them taking three or four trips out, I can't remember now, face to face. I think we will lose a little bit in value of that, but I think we can --you know, like I think the Mayor said, you know, we are getting comfortable with these Zoom meetings now and things, so I think most of our -- our community will really still engage, even if we do it with our consultant being video conferenced in. Simison: Council, any further questions or comments? Meridian City Council Meeting Agenda April 28,2020— Page 103 of 272 Meridian City Council Work Session April 21,2020 Page 15 of 26 Borton: Mr. Mayor? Borton: Councilman Borton. Borton: One of the elephants in the room in this area, which I'm sure they are going to address, I just didn't see it in the task is the compatibility with Highway 16 and if it will be utilizing an assumption that that current location is for sure the location and elevated or not elevated, that will be one of the principles that they will probably address more specifically. Simison: I will say, yes, I know that they have been buying up right of way out in that area, so a lot of those questions are being addressed more fully than they have been able to do up to this point in time. Caleb, I don't know if you have anything else to add, but -- Hood: Yeah. We just actually this last -- Mr. Mayor, Councilman Borton, just this last week got the GIS line work from ITD and their consultant on -- on the design for these first four miles that are impacted here and so, yeah, to the Mayor's point, right of way design is almost done here, so that certainly can be part of what we give to the consultants to be accounted for as we get, again, into some of the specifics and -- and the property owners in there are -- are at the table. I will just let you know. We have probably over half of the lands kind of alone in that corridor, we have talked to two-thirds of them and so, yeah, we -- more of that's been known all the time. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Last question to that point, and it -- I don't know if there is any potential development applications contemplated in that area, but is there direction similar to how we did it back in Ten Mile of providing notice that this -- this area's under study and it's best to hold for now and let this project be completed? Hood: So, Mr. Mayor, Councilman Borton, we haven't anticipated that, but that is one of the reasons, again, that we are looking at a budget amendment and not an enhancement. Time is of the essence to some degree here, so we do want to get moving on this, because, again, we have, you know, parcels all the way from Ustick up to Chinden that we have talked to about development out here. So, we haven't taken it to that extent, but once we really kick this off I think we will -- we can relay that to property owners and developers that, hey, we have got a six month project here and we would like to work with you on your plans to make sure that it's integrated into that. I don't -- I don't-- I don't know that it warrants saying, you know, pause on everything. I think we can still move simultaneously. But there are -- again, there are some applications that are moving forward. Some site plans anyways that are moving forward in this area. So, if we are going to -- if we are going to jump now is the time. Borton: Okay. Meridian City Council Meeting Agenda April 28,2020— Page 104 of 272 Meridian City Council Work Session April 21,2020 Page 16 of 26 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Caleb, has there -- has there been any conversation at the staff level about how our current economic climate is going to have impact on development in Meridian? I guess I go back to 2008 and if -- if we anticipate that things are going to go back to like that, even if we plateau, I just-- I guess I have got some concerns now maybe more about the timing and I'm just curious if that's something that you have discussed as staff. Taking away -- I have got some real challenges with the scope of work as well, but the timing to me seems to be also an issue. I guess I'm looking at it from the other side. Hood: Yeah. So, Mr. Mayor, Councilman Cavener, yeah, we -- we haven't talked about it as it relates to Fields, but I am in regular communications with Bill Parsons, who -- who sees the development applications that -- you know, he's -- he's the -- kind of the frontline of defense, if you will, for -- we have not slowed down. We are -- we are -- and I don't -- I don't know; right? A trend what -- you know, what is a trend, you know, those -- so, I don't have that crystal ball, but there is a lot in our industry that is seeing this more as a blip and not a recession. Again, I don't know that, but there are some folks -- and I think Cameron's on the call. We are having those conversations, obviously, because we want to know that, too. I hear what you are saying. I want to be sensitive, too. Fifty thousand isn't just something we take lightly and throw around. I will be honest, though, I think -- I would bet that we are going to see at least three or four projects right there along McDermott slash State Highway 16 in the next -- this -- this calendar year, irregardless of if we do this. But, again, there is an opportunity to partner with them to make sure that it's the right project for our community and fits in with the larger vision for this area. Again, I don't know that, but I am -- I'm -- all -- all signs I'm seeing are here locally. There is not a whole lot of -- at least new development and it's still -- we are still moving forward, so -- Simison: And, Caleb, if I could just add. If it does slow down, what better way than to have the project on the shelf ready to go, as compared to waiting to a later date and time to, then, try to brush it off. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mr. Mayor, didn't we even make revisions to the Ten Mile plan coming off of the great recession, because so much had changed and so I guess if -- sorry. Mr. Mayor, I will leave it at that. Simison: Yeah. I think every plan is subject to change no matter how well you do it, you know, and I think this is the exact conversation Council had last week where if you look at --just because you have a plan you got to be willing to follow, otherwise, the plan is no good anyways. Meridian City Council Meeting Agenda April 28,2020— Page 105 of 272 Meridian City Council Work Session April 21,2020 Page 17 of 26 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: And -- and to that point, you know, when you look at that -- the new highway project and the cost still yet to be -- even though they have started acquisition of property and whatnot, that's 450 million dollars and the state does not have a funding mechanism for that. We can't even keep up with our current highways. So, I really think we need to plan -- we need to move forward with this, but we definitely have to have some flexibility, because that -- that could be a long time coming for that highway. Simison: Council, do I have any further questions or comments? Strader: Take one more bite at it. Simison: Council Woman Strader. Strader: I think my feedback is -- because of the timing and that you are seeing applications likely to come in the near term and given the importance, it sounds like in criticality of this location I'm supportive of this one, but I would really love for the Planning Department to just quickly follow, as you do, through the process, but to figure out when it comes to the next specific area plan, can we try to do it all in house? Is there more support, you know, that we can provide to you and what's the cost benefit of that, just -- I get that it's helpful to have a consultant for some of these, but I think we should really take a hard look at -- at trying to in-source that, too. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: If there isn't any further discussion, I would like to make a motion. I move that we approve the budget amendment in the not to exceed amount of 49,900 dollars for The Fields area professional services consulting work. Strader: Second. Simison: I have a motion and a second to approve the budget amendment for 49,900. Is there discussion on the motion? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Probably no surprise to anybody, I'm not going to support the motion, but I want to share a few reasons why. Off the bat I think we just got some communication from -- from Mr. Lavoie, shows that the city spent -- I think we spent 140,000 dollars already on Meridian City Council Meeting Agenda April 28,2020— Page 106 of 272 Meridian City Council Work Session April 21,2020 Page 18 of 26 a Fields study plan. I know that this will be somewhat different, but I worry, again, about spending dollars on a plan that may not be enacted because of -- of what I believe is a pending financial crisis. Two, I'm really just concerned overall about the timing. There are some elements within that scope of work that I'm concerned about. Again, how are we going to engage people virtually. I don't know if it is the right thing. Lastly, though, because of the concern about a financial impact, that -- now is the time for -- for government to not be as heavy handed, to allow the free market to really thrive in that area and if development slows down, the last thing we want is for something to not be able to occur simply because it doesn't conform to a plan that was created before we knew the real world impacts of this -- what I believe is going to be a financial crisis. So, for me it's -- it's maybe not a no, but it's just not a no right now. If Council wants to move forward I'm on board, but I just think that this is something that's worth pressing pause on. Simison: Council, any further comments? If not, I will ask the clerk to call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, nay; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: The ayes have it. The budget amendment is agreed to. Thank you very much. MOTION CARRIED: FIVE AYES. ONE NAY. F. Community Development Department: Planning Process Improvement Discussion Simison: So, we were going to leave it with you, I assume, for this next item? Council, know we have an Executive Session. We have got a 6:00 o'clock. I want to make sure people have time for a break before we get into our next meeting. So, can we give Caleb 15 minutes until about 5:40. Does that work? Or do people want to stop earlier than that? All right. Caleb, you have 15 minutes to get through this item. Hood: Thank you, Mr. Mayor, Members of the Council. So, yeah, we -- this is continued from last week, although the things we are going to talk about today are -- are new topics, but it's all under the heading of planning process improvements. I think I'm just going to dive right in, since we have got a couple of big items and even some smaller ones to cover. The first one has to do with scheduling hearings. So, I'm going to -- I'm still going to be working from the same Excel spreadsheet that was sent in your packet and the Word document and for this one I'm primarily going to rely on the Excel spreadsheet, because this does not relate to city code. This is more just a process -- potential process change. So, I'm looking at line seven on -- it's item four, but line seven on that Excel spreadsheet and it really, again, has to do with the amount of time it takes to schedule a project for hearing, generate a staff report, and, then, obtain and consider agency comments. So, as you are aware -- typically by the time a project gets to the City Council we have ACHD and school district comments, but not all the time and the Planning and Zoning Commission even less. Sometimes it gets to a hearing at Planning and Zoning Meridian City Council Meeting Agenda April 28,2020— Page 107 of 272 Meridian City Council Work Session April 21,2020 Page 19 of 26 and they don't have a staff report yet from the Ada County Highway District and we get a lot of neighbors that are there that want to talk about traffic, yet we don't have those comments from our-- our transportation partner. So, one of the things we --we had talked about was waiting to schedule a project for -- for public hearing until we have in hand the -- the action letter from ACHD and/or the school district and that's where some of the discussion is. I will also just say-- one of the things we have talked about with my Council liaison and the Mayor as we have kind of gotten it to this point is we do have an open position that we hope to fill here in the next couple of months. A coordination planner. So, we would give ACHD -- let's just say 30 days or 45 days and if -- if we don't hear anything from them we could use our -- our planner to basically be an in between ACHD and our staff and basically do some analysis, try to -- try to get that information out, but a proxy, basically, for -- for ACHD and their staff report. So, we wouldn't hold a project up indefinitely. There would be a backstop or a time at which we say, okay, we have given you enough time, we aren't going to hold this project up forever. But, again, traffic is a big thing and schools is a big thing and so our -- the big point here is we want to have elected and appointed officials have all the information, all the data available to them to make an informed decision. So, again, the question kind of at hand is do we wait to schedule public hearings until we get those -- those comments or the -- we are typically at about eight weeks anyway, so when the application is deemed complete we are scheduling projects out for roughly eight weeks to a Planning and Zoning Commission. This could elongate that another couple three weeks even. So, that's -- that's kind of the first issue or feedback that I would like some direction on, please. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I am -- I am in favor of waiting until we get a report or document from ACHD. However, I would like to comment that I have already heard feedback from the development community that they are not excited about -- this probably might be the -- the element of -- of all of these process changes that they are the least excited about, because they don't want to create additional time delays beyond what -- you know, the process already takes quite a few months and they -- they feel like since our code says that the -- that the reports need to be in before Council and Council is generally the one that's making the final decision on most of the applications, that that should be sufficient for us. So, I am not advocating their -- their thoughts, I'm just sharing with you what I have heard and what's kind of the other side of it is and -- and certainly with the Mayor's permission would welcome Caleb to -- to share his thoughts on that comment as well. Does Mr. Hood or any of the Council Members have any comments they would like to weigh in on? Hood: I would rather not touch that one. I think Jessica's accurate. That's -- this is not going to be popular with our--with the development community. Absolutely. This is more, again, at the request kind of out of neighborhoods, the public, and to a lesser extent, but even our Planning and Zoning Commission, because they are the ones that have to deal Meridian City Council Meeting Agenda April 28,2020— Page 108 of 272 Meridian City Council Work Session April 21,2020 Page 20 of 26 with not having ACHD staff report a lot of times that you have a room with neighbors that want to talk about traffic. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: My -- my only concern about this as we are making a policy change to a process for, you know, reports that we -- that ACHD or West Ada School District aren't required to give us. So, if -- now, with that said they have done a great job in the past or -- with -- with needed improvement. However, are we willing to make a process change based upon other organizations' willingness to abide by our new policy when they don't really have to? So, that's -- that's something to think about as well. Perreault: Mr. Mayor? Simison: And I will weigh in just --just from a general standpoint. I'm not going to -- but from a practical standpoint one of the things we have talked about doing is on the back end shortening the time frame in which we push them through our process. So, it's not a complete slowdown, it's just a modification, but I think the end result for Council would need to be under any scenario are you okay with pushing -- or doing a project without a -- that information from the school district or ACHD? Would you hold it up at your level if you never received that information one way or the other? To me I think that's as much the policy question for you all, regardless of the time frame, because we can -- we can say we will hold it for a month and wait for them. If they don't do it we add in a staff report and, then, we push it through P&Z and City Council in a shorter time than we currently do and there is not necessarily an elongated time frame. But, then, you're still doing it without the information from those two organizations and is that okay or not. Council Woman Perreault, I know you were wanting to speak. So, I'm going to go to Council Woman Perreault first. Perreault: Thank you. I agree it is -- it has been difficult for us to get consistent information. In the time that I was on P&Z from then until now they have made significant improvements in getting that information to us and while I realized President Bernt's statement, ACHD is going to issue something. It's my understanding from the Planning Department that we will get something from them. It's not always necessarily that they are going to have a hearing and issue a full report, but at some point we are getting something from ACHD in writing and so I'm not as much concerned about them. So, I think to say that there is --just because they don't have to send it to us that we shouldn't make a policy based on -- you know, on that. We are going to get something from ACHD every time. I just don't know how that time -- how we can sort of guarantee the timing on that. West Ada -- we all -- we all know the challenges that we had with -- with the history of that and -- but they have been very consistent recently and I really hope they continue to do so. Strader: Mr. Mayor? Meridian City Council Meeting Agenda April 28,2020— Page 109 of 272 Meridian City Council Work Session April 21,2020 Page 21 of 26 Simison: Council Woman Strader. Strader: Thank you. I -- I do -- for your first question I do think it's important to have information from ACHD and from West Ada to make land use decisions. They are subject matter experts. Those are the two biggest issues that I think we face on these and so I think we need to have that. I would be curious if -- you know, does this require a -- a policy change in code or do we have the ability to pilot the new process and see if we can kind of shorten it on the back end and if we can come up with a process that's workable. Hood: Mr. Mayor, I can -- I can answer that. So, again, this --this is not a code. We have some sections of code to talk about the number of days between Planning and Zoning to City Council. That is in our code. We need to be timely in this, but kind of to your point we could pilot this. Bill Parsons does track the amount of time from when an application is submitted, deemed complete, when we get an ACHD report, when a staff report is written, when the Planning and Zoning -- so we have that information and we can report back and look at averages, how much does it, if any, extend the timeline of projects. So, again, this -- this wouldn't necessarily require a code change, it would just be direction to staff, don't schedule a project for Planning and Zoning until you have in hand, you know, a staff report from one, if not both of those agencies. Hoaglun: Mr. Mayor, question for Caleb. Simison: Councilman Hoaglun. Hoaglun: Caleb, how -- how long was that time frame again from when -- we know the project is coming that they have to get it to -- I heard eight weeks, but I don't think that was an accurate -- accurate time frame. Hood: Our average right now -- Mr. Mayor, Councilman Hoaglun, so our -- our general average -- we used to be more in the six to seven weeks. We are pushing more eight and nine weeks now, even without this policy. So, quite honestly, that typically gives ACHD enough time to get us things anyway. So, there really may not be -- but I hope this isn't the new norm. We had to kind of delay some scheduling of projects because of COVID and all that, so we are a little bit backed up right now in our queue. Typically, again, we are -- we are -- it's at least 30 days. We are usually kind of in the six week time frame. We are pushing more eight weeks now. Eight, nine weeks to get a project on for hearing. So, essentially, we are kind of testing it almost now, because it is a little bit of an elongated time frame now, which gives our partner agencies a little bit more time to get us comments. Hoaglun: Well, Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: To follow up on that, in the 30 days, six weeks, eight weeks I mean, yes, I want that information from our highway district and school district to make an informed Meridian City Council Meeting Agenda April 28,2020— Page 110 of 272 Meridian City Council Work Session April 21,2020 Page 22 of 26 decision. It does help. How are -- we are -- are going to have to make a decision and they are responsible for that information and to me no answer is an answer and we move forward on the project based on the information we have in hand. They have elected officials who are responsible to their constituents and for whatever reason, if that information is not getting to us, I certainly want to find out why and if there is ways to improve the process I'm interested in doing that, but we can't extend a time frame out so far that it's -- it's -- it's really on us to make the determination right away or as -- as timely as possible. So, I don't want to extend that definitely beyond eight weeks. If-- and if they can't get us that information in that -- in that time frame, I -- I'm sorry, no answer is an answer to me. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I tend to agree with you. I --what I would --what I'm kind of hoping is, you know, is there a way to pilot the new process and the new time line -- and I agree with you, though, if we have requested it, if we have given them adequate time to provide the information, maybe there is a drop dead date where if we haven't received it we will, unfortunately, have to move on without it. But I like the idea of trying a new process, because I mean it sounds to me like it might be more efficient and it might -- I think give us all the information at the same time and it sounds like on the back end it might be more efficient for staff as well. Caleb, do you want to maybe -- are you leaning toward the process change? Does it help your department in terms of processing applications? Hood: Not -- so, I will just advocate -- it certainly does -- Mr. Mayor, Council Woman Strader. It certainly does help staff to make an informed recommendation as well. So, it certainly is helpful for staff. If you want a solid staff report we should be having that information. That's the other side of this is, yeah, it's great for the decision makers to have that information, but it's tough for us to give you an educated recommendation if we don't have that information. So, that's part of the story as well. Again, I'm not necessarily advocating for it. We communicate with ACHD honestly and Council Woman Perreault asked for this and I don't have a hard number, but you can count them basically on one hand this last year the amount of times where the --the Planning and Zoning Commission didn't have a staff report from ACHD in time. So, we do -- Bill Parsons does a good job of talking with ACHD. Hey, we have got this staff report, when do you think you can have a staff report written? Okay. Here is when I'm going to schedule it for hearing then and that gives us a week or two kind of leeway in there for them to do their thing and so we do have that information. So, to answer your question, yeah, I do think it will help us, but is that -- is that benefit worth the cost to the overall process? Most of the time I would say no, we can -- we -- we kind of know what the staff reports are going to say anyways, so don't -- I don't think we do this just because it helps staff and -- and our process. We kind of already -- again, I'm pretty proud of how Bill does it and talking with ACHD to make sure most of the time that we can get ACHD to promise us a staff report in time prior to hearing. It just doesn't always workout that way. Meridian City Council Meeting Agenda April 28,2020— Page 111 of 272 Meridian City Council Work Session April 21,2020 Page 23 of 26 Simison: So, Council, we are -- we are right at the 5:40 mark. I know we have got at least one person who hasn't spoken yet. Councilman Borton, were you -- was that you that was asking for -- to be recognized? Parsons: No. This is Bill. Bill Parsons. Borton: Bill can go. Parsons: I just wanted to kind of piggyback on the comments that Caleb was making and just share with you the -- kind of the process improvements that -- that we have done over the last several years to get stakeholders, our partnering agencies involved in the process. So, the school district is invited to all of our pre-application meetings. They are invited to all of our project review meetings. They are on our transmittals list. So, they are -- they are privy to the information way before the time that we even transmit the application to them from the clerk's office. So, certainly going back to Hoaglun's comments, you know, sometimes -- we can't force them to provide comments if they don't want to, but they have that information at their fingertips early on in the process. That's -- that's been a goal of ours two or three years ago and we continually to try to make strides to improve on that. So, I think that is -- is no word is the -- as Caleb mentioned, if there is a controversial project or I know it's going to take an extended lead time forACHD, I do reach out to them and ask for their expectation as to when we can expect a staff report from them and that's built into our review time for the planning team. What I can't control is if a neighbor or one -- if some person complains about the project and all of a sudden we thought it was going to be ACHD's staff level approval on the staff report and someone complains and all of a sudden we are scheduled two to three months out for a public hearing, because they want to be in front of the commission and have their say in front of that body. We can't control that. That's -- that's ACHD's process. So, I just at least want to share that information with you. Yes, is it good to have all of that information up front? It is. As Caleb mentioned most of the time with the -- Sonya's level of experience, my level of experience, even Caleb's level of experience, we do anticipate what ACHD is going to say in their recommendation for the staff report and if we don't have that information certainly the -- the assigned planner will reach out -- reaches out to those agencies and asked for at least an e-mail or some kind of response so that you have something on record saying, yes, we generally support it or we don't. But we try to get that information ahead of time so that you can make that informed decision. So, again, I can't control what--when a neighbor complains about a project and it goes before ACHD's commission, but we have revamped our staff report and we let you know that we -- if one's been received or not and that's included for both Planning and Zoning Commission and you for review. So, I think we have done -- as staff we have done everything that we could do possibly in order to get that information in front of you. So, again, I will just conclude my remarks and let you guys deliberate on that request. Thank you for your time. Simison: Councilman Borton, did you have some comments you were wanting to make? Borton: No. That's all right. Meridian City Council Meeting Agenda April 28,2020— Page 112 of 272 Meridian City Council Work Session April 21,2020 Page 24 of 26 Simison: Okay. Well, Council, what I'm going to suggest is that we stop there. You can mull on this a little bit more and we can come back next week with any further final comments on this topic from that standpoint, so -- Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Could -- I just wanted to ask Caleb very quickly -- Caleb, do you feel like you received clear direction from us on the first three items last week or is there anything else that you just were unclear about and you wanted us to circle around again so that we make sure we do that? Hood: Thank you, Council Woman Perreault. Yeah, I think we are in pretty good shape. I will just double check my notes and next week, since we have to continue this one more time, I will just double back. But I think last week was very productive. Even this week was, even though it didn't really get any direction on that one. We have one more thing and, then, a couple of small ones. So, I think next week another 15 minutes we should be able to knock this out. So, thank you. Simison: All right. With that, Council, do I have any motions or -- Item 6: Executive Session per Idaho Code 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated, and amended to add (d) To consider records that are exempt from disclosure as provided in Chapter 1, Title 74, Idaho Code. Bernt: Mr. Mayor, are we -- are we going into Executive Session or are we going to adjourn the meeting and do this Executive Session after the regular meeting? Do we have time? What would you -- what are your thoughts? Simison: Mr. Nary, can you weigh in if we have -- will have our Executive Session people available afterwards or if we should do that during. I don't see Mr. -- Johnson: Mr. Mayor, this is Chris. I predict he may be on the Executive Session call. Simison: Let's go into Executive Session. If-- and that --from that standpoint. So, yeah. Bernt: Okay. Simison: So, Item 6. Bernt: Mr. Mayor, I move that we move in -- go into Executive Session per Idaho Code 74-206(f) and (d). Meridian City Council Meeting Agenda April 28,2020— Page 113 of 272 Meridian City Council Work Session April 21,2020 Page 25 of 26 Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Second. Simison: I have a motion and a second. Is there any discussion on the motion? If not, the Clerk call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Thank you. MOTION CARRIED: ALL AYES. EXECUTIVE SESSION: (5:44 p.m. to 6:01 p.m.) Simison: All right. Looks like we have people. Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we come out of Executive Session per Idaho Code -- I guess we don't need the code. Simison: Do I have a second? Hoaglun: Mr. Mayor, second. Simison: Councilman Hoaglun with a second. All those in favor signify by saying aye. Opposed nay. The ayes have it. MOTION CARRIED: ALLAYES. Simison: Do I have a motion? Bernt: I move that we adjourn the meeting. Hoaglun: Second. Simison: I have a motion and a second to adjourn the meeting. Is there discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. And we are adjourned. Meridian City Council Meeting Agenda April 28,2020— Page 114 of 272 Meridian City Council Work Session April 21,2020 Page 26 of 26 MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 28 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item - Entrata Farms Subdivision No. 2 Sanitary Sewer &Water Main Easement No. 1 ATTACHMENTS: Easement Exhibit 4/17/2020 Meridian City Council Meeting Agenda April 21,2020— Page 3 of 113 I ADA COUNTY RECORDER Phil McGrane 2020-046954 BOISE IDAHO Pgs=8 VICTORIA BAILEY 04/22/2020 04:43 PM CITY OF MERIDIAN, IDAHO NO FEE Proieet Name(Subdivision): Sanitary Sewer&Water Main Easement Number: #1 Identify this Easement by sequential number if Project contains more than one easement of this type. (See histrtuctions for additional infonnation). SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this2Istday of April 2020 between FIG VILLAGE AT PARKSIDE LLC ("Grantor") and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaldng such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 i I THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: LA 4y STATE OF fBA-N-®—) V, ) ss County of-A-da ) gg pp This record was acknowledged before me on °' d t���� (date) by �ARIV)Qr~l W IW (naive of individual), [complete the following if signing in a representative capacio, or strike the following if signing in an individual capacity] on behalf of FICA \AX\kgt"fom\44i'401 ame of entity on behalf of whom record was executed), in the following representative capacity: tR ag\A g t.� (type of authority such as officer or trustee) (stamp) KY °FT, Notar Signature �S KAREN WEEKS y g t o NOTARYPUSUC•STATE OFUTAH My Commission Expires: y� = My Commission Expires August 1,2023 1996 COMMISSION NUMBER707169 Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda April 21,2020— Page 5 of 113 i GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 4-21-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk,respectively. (stamp) Notary Signature My Commission Expires- Sanitary Sewer and Water Main Easement REV.01/01/2020 T-Q ENGINEERS Project No: 190121 Date: April 6, 2020 Page 1 of 5 EXHIBIT SEWER AND WATER LINE EASEMENT DESCRIPTION Land Description A parcel of land located in the SW 1/4 of the SE1/4 and the SEl/4 of the SWIA of Section 10, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: COMMENCING at an aluminum cap monument marking the southeast of the SW1/4 (5114 Corner) of said Section 10, from which an aluminum cap monument marking the southwest corner of said Section 10 bears N.89°15'36"W. a distance of 2640.58 feet, thence, along the east line of said SWl/4 N.00°32'37"E. a distance of 685.85 feet to the POINT OF BEGINNING; 1) Thence, leaving said east line, N.89°25'22"W. a distance of 114.85 feet to a point; 2) Thence, S.00°34'38"W. a distance of 74.00 feet to a point; 3) Thence, N.89°25'22"W. a distance of 27.00 feet to a point; 4) Thence, 5.00°34'38"W. a distance of 102.00 feet to a point; 5) Thence,N.89°25'22"W. a distance of 10.00 feet to a point; 6) Thencc, N.00°34'38"E. a distance of 183.00 feet to a point; 7) Thence,N.89°25'22"W. a distance of 69.51 feet to a point; 8) Thence,N.01°09'30"E. a distance of 3 7.00 feet to a point; 9) 'Thence, 5.89°25'22"E. a distance of 144.87 feet to a point; 10)Thence,N.00°34'38"E. a distance of 10.89 feet to the point of curvature of a tangent curve; 11)Thence, along said tangent curve to the left having a radius of 85.00 feet, an arc length of 20.83 feet, a central angle of 14°02'38", a chord bearing N.06°26'40"W. a distance of20.78 feet to a point; 12)Thence,N.13°27'S9"W. a distance of 46.41 feet to the point of curvature of a tangent curve; 332 N Broadmore Way Nampa,ID 83687 Phone(208)442-6300 Fax(208)466-0944 info@to-engineers corn to-engineers com Aviation I Transportation)Land Development)Municipal Page 7 of 113 T•O ENGINEERS Project No: 190121 Date: April 6, 2020 Page 2 of 5 13)Thence, along said tangent curve to the right having a radius of 115.00 feet, an are length, of 28.19 feet, a central angle of 14°02'38", a chord bearing N.06°26'40"W. a distance of 28.12 feet to a point; 14)Thence,N.00°34'38"E. a distance of 48.55 feet to a point; 15)Thence, N.89°25'22"W. a distance of 120.00 feet to a point; 16)Thence, N.00°34'38"E. a distance of 114.12 feet to a point; 17)Thence,N.89°25'22"W. a distance of 8.00 feet to a point; 18)Thence,N.00°34'38"E. a distance of 30.00 feet to a point; 19)Thence, S.89°25'22"E. a distance of 8.00 feet to a point; 20)Thence, N.00°34'38"E. a distance of 106.90 feet to a point; 21)Thence, S.89°25'22"E. a distance of 62.00 feet to a point; 22)Thence, N.00°34'38"E. a distance of 187.11 feet to a point; 23)Thence, S.89"25'22"E. a distance of 44.00 feet to a point; 24)Thence, S.00°3438"W. a distance of 187.11 feet to a point; 25)Thence, S.89°25'22"E. a distance of 88.40 feet to the point of curvature of a tangent curve; 26)Thence, along said tangent curve to the right having a radius of 5 6.00 feet, an arc length of 55.77 feet, a central angle of 57°03'40", a chord bearing S.60°53'31"E. a distance of 53.49 feet to a point; 27)Thence, S.32°21'41"E. a distance of 13 7.3 9 feet to the point of curvature of a tangent curve; 28)Thence, along said tangent curve to the right having a radius of 56.00 feet, an are length of 32.19 feet, a central angle of 32°56'20", a chord bearing S.15'53'31"E. a distance of 31.75 feet to a point; 29)Thence, S.00°34'38"W. a distance of 35.71 feet to a point; 332 N Broadmore Way Nampa,ID 83687 Phone(208)442-6300 Fax(206)466-0944 info@to-engineers corn to-engineers com Aviation I Transportation I Land Development 1 Municipal N%fWw �4*gpwAL4@@tirtgn�s&*Am{hat fe2020— Page 8 of 113 T•O ENGINEERS Project No: 190121 Date: April 6, 2020 Page 3 of 5 30)Thence, 5.89°25'22"E. a distance of 42.08 feet to a point; 31)Thence, 5.00°34'3 8"W. a distance of 44.00 feet to a point; 32)Thence,N.89°25'22"W. a distance of 217.18 feet to a point; 33)Thence, 5.00°34'38"'W. a distance of 48.55 feet to the point of curvature of a tangent curve; 34)Thence, along said tangent curve to the left having a radius of 85.00 feet, an arc length of 20.83 feet, a central angle of 14°02'38", a chord bearing 5.06°26'40"E. a distance of 20.78 feet to a point: 35)Thence, S.13°27'S9"E. a distance of 46.41 feet to the point of curvature of a tangent curve to the right; 36)Thence, along said tangent curve to the right having a radius of 115.00 feet, an arc length of 28.19 feet, a central angle of 14°02'38", a chord bearing S.06°26'40"E. a distance of 28.12 feet to a point; 37)Thence, 5.00°34'38"W. a distance of 10.89 feet to a point; 38)Thence, 5.89°25'22"E. a distance of 352.84 feet to a point; 39)Thence, 5.38°41'41"E. a distance of 13.29 feet to a point; 40)Thence, 5.00°34'38"W. a distance of 89.54 feet to a point; 41)Thence, N.89°25'22"W. a distance of 3.00 feet to a point; 42)Thence. S.62°26'45"W. a distance of 3 8.5 4 feet to a point; 43)Thence, N.00°34'38"E. a distance of 74.00 feet to a point; 44)Thence, N.89°25'22"W. a distance of 278.14 feet to the POINT OF BEGINNING. EXCEPTING THERFORM A parcel of land located in the SW1/4 of the SE1/4 and the SE1/4 of the SW1/4 of Section 10, Township 3 North, Range 1 West, Boise Meridian, City of Meridian, Ada County, Idaho, being more particularly described as follows: 332 N Broadmore Way Nampa,ID 83687 Phone(208)442-6300 Fax(208)466-0044 into@to-engineers com to-engineers com Aviation I Transportation f Land Development I Municipal W IiffflO fiCbL ttNEWieetir4 rf4gopkAOWtOO*d c2020- Page 9 of 113 T•D ENGINEERS Project No: 190121 Date: April 6, 2020 Page 4 of 5 COMMENCING at an aluminum cap monument marking the southeast of the SW 1 A (S 1/4 Corner) of said Section 10, from which an aluminum cap monument marking the southwest corner of said Section 10 bears N.89°15'36"W. a distance of 2640.58 feet, thence, along the east line of said SW1/4 N.00°32'37"E. a distance of 926.85 feet to the POINT OF BEGINNING; 1) Thence, leaving said east line, N.89°25"22"W. a distance of 176.21 feet to a point; 2) Thence,N.00°34'3 8"E. a distance of 170.02 feet to a point; 3) Thence, S.89°25"22"E. a distance of 157.40 feet to the point of curvature of a tangent curve to the right; 4) Thence, along said tangent curve to the right having a radius of 19.00 feet, an arc length of 18.92 feet, a central angle of 57°03'40", a chord bearing S.60°53'31"E. a distance of 18.15 feet to a point; 5) Thence, S.32°21'41"E. a distance of 155.88 feet to a point; 6) Thence, S.00°34'38"W. a distance of 30.52 feet to a point; 7) Thence,N.89°25'22"W. a distance of 81.89 feet to the POINT OF BEGINNING. Said Sewer and Water Line Easement containing 1.84 acres or 80,289 square feet more or less and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit Sketch— Sewer and Water Line Easement and by this reference made a part hereof. `"JAL LAlyps 4%cEk o �9k 20 `\ TF of N. SORE "2 N B,iadmo—"Vay Namr- ID 93687 Phone'208 141 6301 Fax(208)466-0944 info@tu-engineers corn to-engineers corn Aviation I Transportation I Land Development i Municipal Page 10 of 113 ri z EXHIBIT - SEWER AND WATER LINE EASEMENT LOCATED IN A PORTION OF THE SW9/4 OF THE SE1/4 AND THE SE1/4 OF THE SW1/4 OF SECTION 10, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO J 2020 W 2t CD s W 0 ~ I C o z I cn 9 0. 50, 100, 200' z u, K ir ca Lu L,t Hp SG G1ST 'P 0 I 1120 \/ \ !+ OFAf so 5 I � POB EXCEPTION 0 $ i � I I Lu cn t c a \ N >_ cri f W — POB w I EASEMENT w & _ I - - -MlORQ ..... — - - to 00 o I (D Z o u PAGE: 5 OF 5 Go w Lu w �� T-O ENGINEERS s 1a Nss•15'36"w 4 _ / 10 332 N. BROADMORE WAY 16 15 2640.58' 1/4 COR. 15 NAMPA, IDAHO 83687 FRANKLIN ROAD PHONE:(208)442-6300 WWW.TO-ENGINEERS.COM efi� 1s21= s 11r. IATE rsrm aos:190121 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item - Razzberry Villas Sewer Easement Release ATTACHMENTS: Easement Release Exhibit 4/17/2020 Meridian City Council Meeting Agenda April 21,2020— Page 12 of 113 ADA COUNTY RECORDER Phil McGrane 2020-046953 BOISE IDAHO Pgs=l VICTORIA BAILEY 04/22/2020 04:43 PM CITY OF MERIDIAN, IDAHO NO FEE FULL RELEASE OF EASEMENT TYPE OF EASEMENT BEING RELEASED: Sewer Easement GRANTEE: CITY OF MERIDIAN GRANTOR: Cutting Edge, LC INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated September 23 , 2005 and recorded as Instrument Number 105139574 in the records of Ada County, State of Idaho, an easement of the type and nature set forth in the above-captioned title was granted to the City of Meridian, an Idaho Municipal Corporation, over and across the real property legally described therein. WHEREAS,the continuance of this easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the said City of Meridian does hereby vacate, relinquish, release and abandon the said rights and easements hereinabove referred to and described, with the intent that the same shall forthwith cease and be extinguished. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 21st day ofApril 20 20 CITY OF MERIDIAN Robert YE Simi"n, ayor 1 11)1 IAVN�- Attest by Chris��U'son,Titf �)�lerk STATE OF IDAHO, : ss. County of Ada This record was acknowledged before me on 4-21-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. COMMISSION &AARLENE WAY I C M :Sa' 0 Notary Signature OMMISSION#67390 3-28-2022 NOTARY PUBLIC My Commission Expires: C� STATE OF IDAHO 2 PAY COMMISSION EXPIRES 312�$1�2T Version 01/01/2020 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Plat for Inglewood Place Subdivision No. 1 (H-2020-0028) by The Pointe at Meridian, LLC, Located at 3250 E. Victory Rd. Click Here for Application Materials ATTACHMENTS: Descri ti TypeR load Date Staff Report Staff Report 4/17/2020 Meridian City Council Meeting Agenda April 21,2020— Page 14 of 113 STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 4/21/2020 Legend - 1� DATE: ��Project Lacfl�ian TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 Bruce Freckleton,Development --- Services Manager _ 208-887-2211 SUBJECT: H-2020-0028 Inglewood Place Sub. 1 —FP,PS LOCATION: 3250 E.Victory Rd., in the SW 1/4 of Section 21,T.3N.,R.IE. (Parcel �� #S1121336501,#S1121336301, pion`'m-"m1 - - #S1121336401and#S1121336476) I. PROJECT DESCRIPTION Final plat consisting of two(2)buildable lots and three(3)common lots on 8.84 acres of land in the R-15 zoning district. This is the first of two phases of development for this project. This phase is proposed to develop as a senior living community. Private street approval is also requested for two(2)private streets on the east side of S. Titanium Ave. proposed to provide access to the independent living units. This is an administrative application and only requires approval of the Director,not City Council. II. APPLICANT INFORMATION A. Applicant/Owner: Jim Petersen,The Pointe at Meridian, LLC—4859 S. 190 W., Salt Lake City, UT 84107 B. Representative: Mathew Graham, T-O Engineers—332 Broadmore Way,Nampa, ID 83687 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat and associated conditions of approval as required by UDC 11-6B-3C.2. There is the same number of buildable lots and 2 additional common lots from that shown on the approved preliminary plat. The additional common lots consist of a street buffer along E. Victory Rd. on the west side of the public street(S. Titanium Ave.) and a lot for a pressure irrigation pump station that were required to be placed in common lots. Pagel Meridian City Council Meeting Agenda April 21,2020- Page 15 of 113 Because the number of buildable lots did not increase and the amount of common area is the same, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. As amenities for this development,the Applicant proposed to provide a gazebo with a gas fire pit and BBQ grill; details of these amenities are included in Section V.E. Staff has reviewed the private street request and found the proposed streets comply with the standards listed in UDC 11-3F-4; therefore,the Director has tentatively approved the request subject to the Applicant's completion of the items noted in UDC 11-3F-3 within one year. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. The Director has approved the request for private streets subject to the conditions in Section VI of this report in accord with the Findings listed in Section VII. V. EXHIBITS A. Preliminary Plat(date: 8/27/2019) PRELIMINARY PLAT FOR � INGLEWOOD PLACE SUBDIVISION xTGNMBHIP]HDFM.Mctf. OBDISE NEPoGIRNE-Wg(i�Kkc-F! VIE � D� „. ......� . cvu�e�xsmEnILL 14[-�J]I� ^^w � I unmm� rmmws .cmwe SNEET INGF]( =m anma :aMaun maim®® ��^ wmww 6 t unwm.ow �' _. :x ___ nr N ` wun..ww.w•w. mxrrwn I - '•..asuws. g II PH931NG 6ONMGIQ=VMPP O nNF.�nNo nor suYYnxr Z,.Ex ,�-.\ ��� f N� 0 •�'°"•°"`�' a LJ fA Z O O mrnwe a � NOTES A ��J 21 W '� uuamumaoaoxrnwwuo ewww.�10� � Z ��:::�,, o�..:�A,:m..,.n<„�. .,n„® .m,...� .w,.,� ,..:,:.m gym.. ,arw:,m iww xa ia�f`Ip'PO�Pm�• _ m CO.O Page 2 — Meridian City Council Meeting Agenda April 21,2020— Page 16 of 113 B. Final Plat(date: 2/18/2020) INGLEWOOD PLACE SUBDIVISION NO, 1 ::r _4GhTE61N THE SWi48F THE 9W4 OF 9ECn9N 21, r:WhL51jry I WXITH W1SE I Eh5T"*F hEnId+N. --- 11 uE 9LIRslEY8R8 r{slaia.TI4E x C:We OF WER13Lkk ADA CO TT,1D*D - - 11F -,u! LTUE iW€irihEp - _ J. - c � —LTUE, }I,-�,-�'•,'y.""M1, a cn Ir - „ E,n LTuE L w ; !r M 1 CC! 0 F { I - !r F I __ I T {*T � � � J `Ec'F i`, s ;.Ic -�-I -- -I I I +� .+r• I I I 1--- LT,r-c• I 1 1 1 1 1 I 1 I IYIH4Li11 L'Li\I.II'1L i[L- 1 'ICT=E I �T x_IL L Iryx I r I I II II LL II x.1L 1 1 --J-j m r EIF Ira! I EI - life mK --rn G!2_TQ R - 1 e-eei� Iu1 -vrrr�e�cen 4Fel-�1 I1-T 1 -------- - - -.•.•-r-'�`— -"0.e e T� 1- r e 1 y :! �E ft rr-TT lout- nl 4,i,_I H"n yl ________________ry____--�} TT RR 1 1 ii - ,x 7a �F li le CT Iv I I !I ne 'ITI �CT1-s Te TRH F CI FT�TF. I I } 1 I I reE E o-rFIF--x n lal � LT r L, L r ,is ,s L.T T r I I H a I I I KE L e_ �e�r_`x 1 V 1 F 1 kT Fy��{_ SETT;yl ! E NE{T 1 I I { I ..3� x,�t, 1 �i___________--- 1 , r_ r,s n,.x_. ,T,r �. � . T.c T ,mup { FFF ____�� �s_.c��_Tr k; til 1 .{___M i F xE•L FitEln r1E- h+^CE_ _ I I 1 µ 1 1 .Tel r i,W.'-, I1'IT x I l�I I ___a_EKT es:nc. t- I i 1 3 777 1 1 I .Icokr7,F iL�clw�a �-- J- ��'_}��CJ. n r�',14:,Y S4r,N' I ai h �F a 2LQt'T-'_{*T518 orur+w�a; hYlL�r]NT R0.44 - MR lAWYIO .w IWOtiI}�LYIPFIL SHEE-NO.1 OF 3 Page 3 — Meridian City Council Meeting Agenda April 21,2020— Page 17 of 113 Think 11110111 NINE] MINIMUM IIIIIIIIIIII9I � lil Think el�le��me �©e��m oon��mo o® erje���e o®o ®memo e®m��ffl o.® ee Re ffle m ©®o r - er�e©wee eeee� ®e o0o®gym ME ®e ra r fir- �v-`°-...e ® y _ __ �z —1 r �• �J F V4�' �''w� -}------- - ------------------------------ --- - -- --- 1- SENIOR FACUrY PLANI Ll 12 NG urron M1BLEYlg181fEElWIRMG�\ SHI16lINIINGn �� - -n-. —�__ -LVEEGIi�i>�E luwnxcn PEleriiu luxilxc/1 �� coxcELn lIANIEE EocE is•. - �"••••-�� EAGLE ROAD -r'- RET�L PM RF-AIL PP➢ ` � - y a r NORTH m��_ CCMMERCK I0FFICE PLAWw- C L 113 Page 5 — Meridian City Council Meeting Agenda April 21,2020— Page 19 of 113 D. Private Street Plan&Fire Department Approval _ a-.xs�wfll+�rrnnd-*vA+avai� d +•i ■ EMHMD&A� 'IK1Y'pPMA�YI/]IIQL'altll�4 r• i Y all r II i I ' 4 i Page 6 — Meridian City Council Meeting Agenda April 21,2020— Page 20 of 113 Joe Bongiorno 'Graham,Mathew;■Sonya Allen;■Adrienne Weatherly;■Chris Johnson;■Charlene Way - t RE:Private Road Approval-Inglewood private rds.pdf [112�--.MB1nMgleewood Mathew-You r p nvate la nes a re a p proved. Comments: Addressing:This project will require private streets.The applicant will work with the addressing agent for this project.All private streets shall be signed on both sides of the roadway"No parking Fire Lane"per International Fire Code 5033&D103.6 unless approved by the Fire I�Aarshal. D103.6 Signs.Where requftvd by the fire rode official,fire apparauts access roads shall be marked with permanent NO PARKING—FIRE LANE signs complying with Figure D103.6.Signs shall have a nrininnan dimension of 12 inches (305 mar)wide by IS hicks(457 nun)high and have red let- ters on a white reflective background, Sighs shall be pasted on one or both sides of the fine apparatus road as required by Section D 103.6.1 or D103.6.2. SIGN TYPE"N' SIGN TYPE"C" SIGN TYPE"D" NO NO NO T PARKING PARKING PARKING FIRE LANE FIRE LANE FIRE LANE 18 L.7►J 1-12- FIGURE D103.6 FIRE LANE SIGNS Arrienne-would you please put this in the public record?A-2020-OD53 Inglewood Place Senior Housing-DES,CZC Joe Bongiorno CFI,CFEI Deputy Chief-Fire Marshal Meridian Fire 33 E.Broadway Ave.,Ste.210,Meridian,ID 83642 (Direct)208-489-0458(Cell)208-936 9554 Page 7 Meridian City Council Meeting Agenda April 21,2020- Page 21 of 113 E. Detail of BBQ Pavilion&Fire Pit Site orneflities far1nglewood Place Subdivision 2A' Square Picnic Shelter Architecture IC0rJShefferSystems,Inc- as represented by: Big T recreation Draper Utah a01.572-0732 LonL#oapr Amhltocturrr l;no pl�Lrynlr.rj •ic�silvskon Manv9rmsrlt Iniamx f]Pmgr. Li 4 Iw• Model':SO24WP6-45-1C0-150 Square Shelter with Multi-Rib Roof Paneks and Custom Powdercoat Cofor. Colors to be determined by Owner. The standafd roof pitch fs 6:12. Optional pitches range from 3:12 to 12:12. Roof deck: 24 ga.Stee]Panel, 24 ga. Steel Standing Seam,2t6 Tongue&Groove OF Structural Wood Panel Roofing materials:24 ga.Stee€Panels,24 ga.Steel Standfng Seam,Asphalt Shingles or Cedar Shingles Single Roof Configuratfan: All Sizes Two-tier Vented or Clerestory Roof Configuration:All 5¢es Three-Tier Vented or Clerestory Raaf CanfigWatfon- AduldHonal information avaflable at w w-iconsheliters.com Rectangle Fire Pit 9191 90r3 gan SUILu 20[F Ole Salt take City Lftah Salt Like City,Llrah 64117 1 936- 99 001-269.0055 Www tRLnkaeL.CCIl:I Page 8 — Meridian City Council Meeting Agenda April 21,2020— Page 22 of 113 See attached product sheets_ Please not this product can be customized to be bust to a desired size_ d016 RECTANGLE FIRE PIT PRODUCT 0T OURBOM:The RKIAMGLE RRE PIT highlgha stook linos whh roc 4 glue punoLs f—odd on okgarrt reuol ahrnom.Thc f-pir nror he rirrad for moat gas or EcoS—bnodro not. 132 Pi-pm Are eu Gorden Levrl Sdt Lake City.Lrr T411131 CA.UTIOH:Foam collar opwadng imrucriom cororullf.Freprrs ore Tar autcloarim—rii rrco orrFr. info@ore.design I BOI.936.6194 4616AECTANGURREPM WEIC44T:115Ib.Smo11591ka.AArrni—CAFNQTY:g.3 it UMENSM:A3'Lx N9NxIdrH r5mrdord hluk gmro pmjL pink purpkk tad—?uoisalkwhim "mniutn Glue Rmk(I.5'.-1'glussrockr dmp.Amilubkaalarsinclude:N4pAD m" ngo flora Ro�:Y-Y,mrurd huff tGrQira Tap add opprairnordT79 Ibs m dw final woigln. Fanned oT ordrorstmlaralumiruny mrtonminam and o dcar prod=are shaped,wddod,powdocaarod(asd&md� and packogodmduim0far Ores irdapondentrnonufxariN fooli y in Suk Lake Chy.Lhoh. Forrnaro indorraaory pham conmaywrGm Pajeo Mrt-yu_ OPFI)NS: * f ® 46 Q ' = f _ UGHr nJMk 1Ohl - - nnrrr axunx 1✓� �� 4P161 Racmngla Fro Ph it Smndud Powder Crux Chormd Gsxrf �.21✓ 1✓r _ U.1 I I J LEEO'PCDM: TO SPEM TM PRODLUT: 1)Manoml Conmm 2)bm or Erximrvoonrd Guaky-Mornrt ring 1)1 odicnte product norm.prodicr numho4 description,ord sha. 3�Ir door ErMan—1 Odhy-Lw VX0 A)hfomriol Rosso 2)Select mororiol:rc Fdad s L COILTEN,or nrcyckd olumnum.ITr--rdW K 5�P—irhy snarl or okrrnnum is specified,sekar powdar-coor mkx Dr—I P.-am finish. 3)rakcr product-spocificoprions.3mrxford options—rhe viarod at Rod poina arh urod will vtry m-rdig m mm"ah and drstnodam W LEGAL BSU MADOM: ALL RICirTS R1 KWID.IMFORMATKM IN THIS OOC4.FAEMF ISGMRDWWANO IS 291US1YE PROKITTY GF ORE IMOORPORATEO. r OELNERY OF THIS DOCUMENT ORAMY OOPY THEREOF OR OISCLO&AIE OF SLICH INFORMATION TO LIMALMORUEO PFILO11,1515 POMDOEN � W ITHM r EXPRESSED WWTTEM PERMISSION OF ORE NC. IRT Page 9 — Meridian City Council Meeting Agenda April 21,2020— Page 23 of 113 @�� 4O14 RECTANGLE FIRE PIT S-m..d Opfimrihe RECTANGLE FIRE PIr moy be fitted with the optima 6e lox.Vfhil,fire pit di—mms da r thmge with—h 137 Rerpart Avenue,Gorden Level option,there moy be-:rotims on the mP:7 when selecting your homer.Oor Project Mono 9— m m hosW m discuss odditim" Soh Luke City,UT U101 options to oonyplernerrt yorr homer selectin- infoforc.design I BIA.955.6694 Pk—n that firxpits ors for r md.use only,segordkss of b--sek�ion. —des CSA CERTIFIED MATC H LIT BURNER •' PILOTLESS REMOTE ELECTRONICIGNIIION ' �.�. N f GLASS SURROUND LLI 1 � IWIi9EVAO1 ■dREiEW[}I R.YI U- W J to Z H L7 AR1d I Rrco,ylr Firs'k i LE�,k.-^IP.Rhid"IOM1: W P_,�,, r.CF_r_71-c" '•:ORM4T.RNNS DOCUMEW IS CONFlDE.AN615 M l6NEPkDKRTTOFOREIHCORPORATEO- - - - - iav�N ENTCQAHT LOPI'TNERWF OR DISCLOSl.11E OFSl.OiINF9RMATION TOUHAUINORQE6F4A.tCN515 FOIIBIOOEN W IT6aA EXPRESSED WAITIEN PERMISSKM OF DRE INC- 'Q 0 14_ 4 J I Page 10 — Meridian City Council Meeting Agenda April 21,2020— Page 24 of 113 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [H-2019-0090(DA#2019-124424)]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the preliminary plat(by November 26,2021)in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by Rob O'Malley,T-O Engineers, stamped on 2/18/2020 by, shall be revised as follows: a. Note #3: Correct the width of the easements noted in parenthesis or as spelled out (as applicable). b. Note#5: Include the recorded instrument number for the existing City of Meridian sanitary sewer and water main easement. c. Note #6: Include Lot 3, Block 2 as a common lot. Modify the ingress/egress easement portion of the note to accurately reflect which lots have such an easement and graphically depict the easement on the plat. d. Note#8: Include the recorded instrument number for the ACHD sidewalk easement. e. Note #10: "Direct Lot access to E. Victory Road is prohibited unless approved by Ada f. Change the name of Everglade Lane to E. Beamer Lane as required by the Ada County Street Name Review letter. g. Change the name of name of Cedar Crest Lane to E. Shergar Lane as required by the Ada County Street Name Review letter. h. Include a note on the plat stating Lot 2, Block 2 is for a pressure irrigation pump station and shall be owned by the entity that owns and maintains the PI system in accord with UDC 11-313-6E. i. Depict the private streets within common lots as set forth in UDC 11-317 4A.1; these lots shall provide access to all properties/homes served by such private streets. One(1)full-size copy of the revised plat shall be submitted prior to signature on the final plat by the City Engineer. 5. The landscape plan shown in Section V.C, dated 1/9/20, prepared by Troy R. Sanders, Think Architecture, shall be revised as follows: a. Depict a gate at the east end of the northern boundary of the site for access to the pump on the adjacent property to the north by the property owner to the north as required with the preliminary plat(condition#A.3e). One(1)full-size copy and one(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. Page 11 Meridian City Council Meeting Agenda April 21,2020— Page 25 of 113 6. One(1)building permit is allowed to be issued for the nursing/residential care facility on Lot 1,Block 2 prior to subdivision of the property. 7. The Applicant shall work with Staff and ACHD to implement traffic calming signage and/or safety measures on the public street (S. Titanium Ave.) entering the site from Victory Rd. to assist with pedestrian safety prior to application for signature on the final plat. Confirmation of approval from ACHD for such traffic calming shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 8. Approval shall be obtained from ACHD for the point of connection of the private streets to the public street (S. Titanium Ave.) as set forth in UDC 11-3174A.2. Confirmation of approval from ACHD for such shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 9. The private streets shall be signed on both sides of the street "No Parking Fire Lane" per International Fire Code 503.3 & D103.6 and the curb next to the drive aisle shall be painted red in accord with UDC 11-3F-413.2d. 10. Signage for addressing shall be provided at the public street(S. Titanium Ave.) for the multi- family (duplex style) homes for emergency wayfinding purposes; coordinate with Land Development(Terri Ricks or Ryan Beecroft)and Fire Department(Joe Bongiomo). 11. The Applicant or Owner shall obtain final approval of the private streets within this development within one(1)year of approval of the Order for this application by completing the tasks listed in UDC 11-3F-3. Upon completion of these items,the Applicant shall submit proof of completion to the Planning Division and the Director shall issue a letter stating that the private street has been approved. No building permit shall be issued for any structure using a private street for access to a public street until the private streets have received final approval. 12. Amenities(gazebo with a fire pit and BBQ grill) shall be provided consistent with the detail in Section V.E. 13. All existing structures on this site are required to be removed prior to signature on the final plat phase in which they are located. 14. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 15. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A Street Light Plan will be required with the submittal of the civil construction plans. Streetlights on Victory Road shall be Type 1 and metered. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancity.org/public_works.aspx?id=272. 2. Public Works prefers the water line ending in a hydrant at the northwest corner to be eliminated if the main is not necessary. We also prefer the two dead end water mains on the east side of the proeprty to be eliminated or they must end in a hydrant instead of a blow off. Page 12 Meridian City Council Meeting Agenda April 21,2020— Page 26 of 113 3. The sanitary sewer flow from this property shall be directed to the existing mainline that flows toward S. Eagle Raod per the Site Plan submitted with the Preliminary Plat Map dated 7/29/2019 by John Carpenter,PE. 4. A 14-foot wide compacted gravel access road shall be installed along the entire length of the existing sewer main along the north boundary. This road is intended to provide access to the Meridian Public Works Department for the operation and maintenance of the sanitary sewer mainline only, and it is not intended to provide vehicular access to the neighboring property to the north. 5. The private streets shall be constructed in accord with the roadway and storm drainage standards of the transportation authority or as approved by the City of Meridian based on plans submitted by a Certified Engineer as set forth in UDC 11-3F-4B.2a. General Conditions: 6. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 7. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 8. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 9. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 10. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 11. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. Page 13 Meridian City Council Meeting Agenda April 21,2020— Page 27 of 113 13. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 14. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 15. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 16. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 17. Developer shall coordinate mailbox locations with the Meridian Post Office. 18. All grading of the site shall be performed in conformance with MCC 11-1-4B. 19. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 20. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 21. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 22. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 23. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 24. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 25. Applicant shall be responsible for application and compliance with and NPDES permitting that Page 14 Meridian City Council Meeting Agenda April 21,2020— Page 28 of 113 may be required by the Environmental Protection Agency. 26. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 27. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 28. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 29. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. VII. REQUIRED FINDINGS Private Street(UDC 11-3F-5) In order to approve the application,the Director shall find the following: A. The design of the private street meets the requirements of this article; The Director finds the design of the proposed private streets as shown in Section VD meets the standards listed in UDC 11-3F-4. B. Granting approval of the private street would not cause damage,hazard, or nuisance, or other detriment to persons,property, or uses in the vicinity; and The Director finds damage, hazard, nuisance or other detriment will not be caused to persons, property or uses in the vicinity by granting approval of the private streets. C. The use and location of the private street shall not conflict with the comprehensive plan and/or the regional transportation plan. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) The Director finds the proposed use and location of the private streets will not conflict with the Comprehensive Plan and/or the regional transportation plan. D. The proposed residential development(if applicable) is a mew or gated development. (Ord. 10- 1463, 11-3-2010, eff. 11-8-2010) The Director finds this finding is not applicable as it's a multi family, not a single-family development. Page 15 — Meridian City Council Meeting Agenda April 21,2020— Page 29 of 113 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Modified Final Plat for Shelburne East No. 1 (H-2020-0031) by Shelburne Properties, Located at 4115 E. Bott Ln. Click Here for Application Materials ATTACHMENTS: DescriptionA Typq Uploa Staff Report Staff Report 4/14/2020 Meridian City Council Meeting Agenda April 21,2020— Page 30 of 113 STAFF REPORT C�I w IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 4/21/2020 Legend DATE: Project Location TO: Mayor&City Council Lo a FROM: Sonya Allen,Associate Planner 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 �® SUBJECT: H-2020-0031 Shelburne East Sub. 1 - LOCATION: 4115 E. Bott Ln.,in the SW 1/4 of Section 28,T.3N.,R.IE. (Parcel#S112831510; S1128428010; S1128428100) I. PROJECT DESCRIPTION Modification to the final plat for Shelburne East Subdivision No. 1 to include an additional 1.02 acres of land(for a total of 19.53 acres) at the west boundary consisting of 2 common lots and right-of-way for S. Hillsdale Avenue that was previously included in the Shelburne Subdivision No. 2 plat. The modified plat consists of 53 buildable lots and 10 common lots on 19.53 acres of land in the R-4 zoning district. II. APPLICANT INFORMATION A. Applicant/Owner: Shelburne Properties,LLC—7629 E. Pinnacle Peak Rd., Ste. 110—Scottsdale,AZ 85255 B. Representative: Kent Brown,Kent Brown Planning Services—3161 E. Springwood Dr.,Meridian,ID 83642 III. STAFF ANALYSIS The 1.02 acre area consisting of right-of-way(ROW) and common lots for a street buffer was included in the preliminary plat for Shelburne Subdivision(PP-15-005)and approved as part of the Shelburne Subdivision No. 2 final plat(H-2017-0148). Prior to the City Engineer's signature on the final plat,the area was removed from the plat for construction reasons with Staff s agreement to be included in a subsequent phase. Rather than plat a third phase for just the common area and ROW,the Applicant proposes to include the area in the adjacent final plat for Shelburne East Subdivision No. 1. Because a final plat for this Page 1 — Meridian City Council Meeting Agenda April 21,2020— Page 31 of 113 subdivision has already been approved by City Council, a modification to the plat is necessary to accomplish this. Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plats (PP-15-005 and H-2018-0112)as required by UDC 11-6B-3C.2. Overall,there is one (1)fewer buildable lot in Block 1 and the same amount of common area. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plats as required. IV. DECISION A. Staff- Staff recommends approval of the proposed final plat modification with the conditions of approval in Section VI of this report.Note: Staff has carried over the conditions of approval from the original final plat(H-2019-0077) in this report. V. EXHIBITS A. Approved Final Plat for Shelburne Subdivision No. 2-H-2017-0148 PLAT SHC;VNG SRELBURNE SUBDI VISION N4.2 LOCATED IN THE N 1/2 OF THE SW 1/4 OF SECTION 28. 7-314-, RAE-, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, 1DAHO 2017 imi]-w,ew N e•4 KUNS ROLLOr SURDp7$AW N' xEx voN]d _ et 1e]0 _ 2 ISW ILB'A�•Y e6e.11! NO3a'D7-E a SCALE' I'=60, i i S aE a Irrrun � �; �,-�:-•'•.� pro. ,[] ,�R NmE n � -o —� --- o �oENo r•+se�A ! i °� A. �g ... ;•.-__��. xar ��� 'arw.._ � f-�---- 4e 8 BLOpc a W ■ a]w ral rc1r,xccw i a ____— ___ • ry u 929 SYB E.+uaa RD. SeB�ll7teeaE'S? e,e xYE__- aSFWc,iN4M u-NwE / ,N9 F �YJE-___ 41 j .-------------------------- �MT UM N21'16Y5'E C]s awi a t nBe'�,'[a 75,ee' - 73.9]' E E VENEFLL PRIG P[ACFFNL Pam_ xFV G•f—_—_ oo'l sx.aer ' _—__ —C2oe.ec' �Y- -t,.x'nr- - ~-wes• a ncxo scan Eaw exsNvli seE la,E i 9 Q' xrm,e e met WE,xner - ,�- --------�------- r w'® „ I , e, 9 L sxn- Ne"VIIS -------- ,�,6� -C-LrHIILWM.,___—__,__- Excluded area(1.02 acres)proposed a.97 sa Fe Jt' �' TNSt IEQIx' ; -: _1; to be included in the modified xaR, avac 3 ,,eD• Shelburne East Sub. 1 plat i; ,I §i i i SFE1NPalE ---- II } - aave�_----,�� -• �D� ��• �,r � ------ �, _ .-. IDw-Io SURVEY �iN+„d0,�e•.owa.z SHEET 1 OF 4 GROUP,LLC `H—1Jw . Page 2 — Meridian City Council Meeting Agenda April 21,2020— Page 32 of 113 B. Approved Final Plat for Shelburne East Subdivision No. 1 —H-2019-0077 (date: 5/31/2019) SHELBURNE EAST SUBDIVISION NO. I BOOK ,PAGE LOCATED IN THE NW d OF THE SE OF SECTION 28,T.3N.,R.I E.,B.M.,ADA COUNTY,IDAHO 9 -. ....----- men.---- LEGEND _ PORi CF n talN .--"----5.�1"t519'E l3},!'.-9EQINIG •••. umlr��vrc vw o qs 11,le II �I I- III II >1tlb' _ o Io Io Igo Io I, Fj Mr. It E �g � ' ar-' I- I r� � ��y�}y,-2��`•' �l _ -_.3]..ND^YIIJ�E 1 Y I � _ -;�p Q � B�_ � SEE SNEET20F 4FOR 11fJE A!•lU CARVE EbITR NOTES rY - -"- -"- -I� �'- - ,.� � --� yve�a� �, _.- - -- _-_ - - - _ - - _-- _ n .. d ———— 'd-•� �n S4 m`�v -SIX cs.� �. 4 I{�� — g _ .. a E1LYU9CNUpI a4 K� ;$`q{� �,�''R 1l. $R bg _ __ -- _ _ _ _ ~ CI rv3� WE �f� �� xaav g w �x.ovreexl ti am. �. g ]'W,• tti� - - --- - --_ -- R g g 1� I s I I I I� � �' - - - - - rw�•® I± `,�i0u � Lmm_I� s m ic.w• -. - .x-ray ((�� '� ,.a[ n �d' ,s• 1(5) ail a o . �:Ro „g _ r � Lan Olutlans N95,75f'N A51.47� v[art n \ N \ Land Surveying and Consulting \ a,E sR-I s._s E a E wm MAD cmw =m1 M SHEET 1 OF 4 Page 3 — Meridian City Council Meeting Agenda April 21,2020— Page 33 of 113 C. Proposed Final Plat for Shelburne East Subdivision No. 1 —H-2020-0031 (date: 2/11/2020) SHELBURNE EAST SUBDIVISION NO. I BOOK_,PAGE LOCATED IN THE NW 1/4 OF THE SE 1/4 AND THE NE 1/4 OF THE SW 1/4 OF SECTION 23, LEGENDT3N.,R.PE,B.M.,MERIDIAN,ADA COUNTY,IDAHO _ -- J— ... ..... - 2020 � muro sm'ar�n urtm P�wlc rr PONT[F , 6df It.f YC . Aa"wTan a�f.ae,"ata'>Ta 6SIGi:N _ _ �.—_—_ 11fTH RW 1111a II All s.1 - II -�-f�- •�----IBlil�llilW �-�� e nr as Oda OHO g 1 IEI/. Sir I � I a i .............-----... ewroHt,r u"a !�BB ON NE IR - qi eji xA xi 9�3�u6$ ._ O�{��3• \� SEE SNFfT20F 4FOR IJNE AHD[31FVEDATR Added 1.02 17 "°TE` e,e�aN.e� n acre area I al Fi`sY__� a �� ` Ae�,"a„ m� r rosin ew�nrurosmeasrmuw,�� r-�I �7 rta,eeeraa uou.ao..ixwecr.r ria rrar.e s u im�ra�aw,nr'na �a�'" a. `�',� % Ynl Cf G£U..IYG 4�^ �'� 3s f . ,YA�� ——— b �_ � �iwaimxux�wadrrnmxmcm�wierrtusne�rraMwdru ux,lec eucx E0.YU9[N PAi_R g Y I.',��' '�S+ ] Si �� © RO'� � � eiaclnr:srfet�a,�c m� -h-IrwVrnmwaxw,oMaAe�taaTseMMTax. ME •nusxrGCMAnMxld Mr1Vri GNI.YO mERwcix U-,5e p��cfi �� F} AOIYdl111.1a/Iilm �irAliewra ___ alb rMn� �, `� m 2%�' `:=.,,ne- s m»a aw uwawrr.rn,wearro reerwrcdamu nw...a, yO_ q� IE FEACRlL Pc10 t� r�i:'m�x l� r.vasatiE � ® NO I a:, �� p ,n-. aWn,� � aox. �• `lp`G'�'P-�5 1 „�""ew.�: r,.r a..,,,a,m�,�na,r.,.e,.�,uu�e�.n,a�b.�,.u.,,,na SLIR�MEY NARRATWE gaa,mc.x cew�«nrw.x cLA K-I Ir I' I�w-I lw 111 S o�� Bh W _ � ' elh.rl�ue taunrtmmdercon�eukmfc 1 "� ,P f f Win" ae,cSxl� - 18.88'3]'F iA.Gk�MTYtlYtlNYYr6urMr�Yda Ji as o-snll�e N9TY5f'Yi 951.i7 lµ x� n Qlu*`ioih3 Land Surveying and Cvnsulfing + \�. EAWIypAyp cma :its SHEET 1 OF 4 Page 4 Meridian City Council Meeting Agenda April 21,2020— Page 34 of 113 D. Proposed Landscape Plan(date: 2/24/2020) -- ------ _--:.z,,��� '� '�� �- PLANT SGHEf7Ll P 1 t t t - 1 t�tt,t J-4 SHLLDLR E EAST '` L i xm � PHA E I Z x c € ' — - - ❑ y \ KEY MAP (n r �4 MATCHUNE L2 _ LAIOBCAPE PLAN Q T L1 MATGHLINE L1 MATCKLINE l2 F � ,€,sn PHASE q IV,M,le im l04Les I 5fIFI.E^NF�2FASre mmon, n I PI I F a x 77 I Z Ti . Q U 8 , �MATCK - F ❑ In LINE L2 - / : a 0 ' -~ � MRTCHLINE L W J ... MATCF INE L3 _ ///-"�� -��.�_�.�.wA•RT. ��..I�T..r� e G F Z LU J Q IL �LAIxT SGHEDLLE NOTES m z ... i. ii KEY MAP W _ LAIOBCAPE u. .._.,,...... . �:L3_i.,.44, PLAN Q NL2 Page 5 Meridian City Council Meeting Agenda April 21,2020— Page 35 of 113 1'7I \I•.I SCHSOULS —-- MATCHLME L2 — - --- ----_—,..—_T_ MA TCHLME L3 HE24AS T FAST ......___ CIS J VW LILI : - �• PI I ssE u Z z a o h W - o 4 z W s w � zLU KEY MAP UJ n�n„.,i x.i.�.x��� I LANl18CAPE RAN "'I 'ANT SGH�DUL� FRI L [ _ _MA7HLME L7__�_ T i T � MATCNLiNE L9 �d Ip 9 JB4wlELK UI` rs F 4 �� W o W IL I SH AST % m z W 2 , KEY MAP (n 77 LAIl18CAPE RAN Q T ^L4 Page 6 — Meridian City Council Meeting Agenda April 21,2020— Page 36 of 113 FLAI17 S-rHr;nULe F�ARTER-T BED EI—E „ . , V— �N,11� P7. IiX 1:�V LLI 00 K Z m < z w OFENVIN -NFENGE w B- z Lu yps,. Ir "0......... CIO w -IV �Z. LAINDWAIME -tE VLAHTIN—ITAKIN& g ULD— aw-i. DETAILS maw` L5 'i UUMIM11 4* T=, ^�r<.,,-- JA 6 o <I.— < L)9 CIO z x z w a wi PLAY—Nt 5T—RE Z cc cL < z -------------- LLI U=7- 11 111 F, PI�NIAI31-E — L6 Page 7 Meridian City Council Meeting Agenda April 21,2020— Page 37 of 113 E. Common Driveway Exhibit BLOCK 2 2 4 3 II 7 6 BUILDING ORIENTATION 3 BUILDING KUNZ HOLLOW } ORIENTATION SUDDIMSION L DA RBY CT. -If 7 OT11 DRIVEWAY BUILDING 1 BUILDING BUILDING l i I ORIENTATION I ORIENTATION I ORIENTATION 5.00 10 11 12 13 —SETBACK LINE L71-—————————- - -———— ————--I-——————j (rYPICAL) 15 E.ROTT OR. NORTH 50 25 0 5D HORIZONTAL SCALE IN FEET PROEUTHO. M-MIA-GEI OWG FILE VK*M WQ IRMNED 9Y 7T SHELBURNE EAST SUBDIVISION NO. I CIVIL INNOVATIONS,PLLC OFAWN ay &T MERIDIAN,1DA:-0 1W E.PARK BLVD NE 101 CFECKED BY 7r BaME.13 53712 PHONE:(20 81 MLEDATE VIM 19 88IA111 SCAU AS Dilum SHARED D RrVEWAY EXHIBIT w ArA-mnffrdbmss SHa7: 1 If I Page 8 Meridian City Council Meeting Agenda April 21,2020— Page 38 of 113 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2018-0112,Development Agreement#2019-017516). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the plat(on or before January 8,2021), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Land Solutions stamped on 2/11/2020 by Clinton W. Hansen, included in Section V.B shall be revised as follows: a. Note#10: ". . . recorded as Instrument No. 2019-017516,records of Ada County, Idaho." b. Note#12: Include recorded instrument number of the ACHD License Agreement. c. Note#13: Include recorded instrument number of the CC&R's. d. In the Legend,include the recorded instrument number for the ACHD sidewalk easement. e. In the Legend, include the recorded instrument number of the existing ACHD temporary turn-around easement. f. Widen the street frontage of Lot 14,Block 2 to a minimum of 60 feet in accord with UDC Table 11-2A-5. 5. The landscape plan prepared by Jensen Belts Assoc.,dated 2/24/20,included in Section V.D is approved as submitted. 6. All existing structures proposed to be removed shall be removed prior to signature on the final plat by the City Engineer. 7. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2018-0112 included in the Development Agreement. 8. The rear and/or sides of structures on lots that face S. Hillsdale Ave. (i.e. Lots 10-12, Block 3) and E. Bott Dr. (i.e. Lots 9-14, Block 2; Lot 13, Block 1; and Lots 2-4, Block 5) shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches,balconies,material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public streets. Single-story homes are exempt from this requirement. 9. A perpetual ingress/egress easement for the common driveway on Lot 8,Block 2 is required to be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 10. The Nine Mile Creek shall be protected during construction. Page 9 — Meridian City Council Meeting Agenda April 21,2020— Page 39 of 113 11. Homes constructed on Lots 6-7 and 9-11, Block 2 shall comply with the common driveway exhibit in Section V.D. 12. The S. Selatir Ln access easement shall be relinquished where it crosses this site; include a copy of the relinquishment with the final plat submittal for City Engineer signature. 13. A Certificate of Zoning Compliance and Design Review applications are required to be submitted to the Planning Division and approved prior to submittal of building permit applications for the picnic shelters. 14. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The streetlights along E.Bott Dr. and S.Hillsdale Ave shall be metered to meet City and Idaho Power requirements. 2. This phase of the development will result in a long dead-end water main,which may result in poor water quality. Future development to west will eliminate this dead-end and help alleviate this problem. 3. Applicant to add back the 8-inch water main connection between Phases 1 (S. Selatir Way)and the future Phase 3 (S. Taradale Pl.) as shown on the conceptual engineering plans submitted with the pre-plat. This mainline shall be within a minimum 20-foot wide common area lot between the two public right-of-ways, and an easement dedicated per General Condition No. 19 below. The water mains in S. Selatir Way and E. Bott Dr. shall be 8-inch,not 12-inch. The water main in S. Selatir Way south of E. Fratello St. shall be 12-inch for future connection to E. Amity Rd. in Phase 3. General Conditions: 4. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 5. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 6. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 7. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping, amenities,pressurized irrigation,prior to signature on the final plat. Page 10 Meridian City Council Meeting Agenda April 21,2020— Page 40 of 113 9. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 12. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 13. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 14. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 15. Developer shall coordinate mailbox locations with the Meridian Post Office. 16. All grading of the site shall be performed in conformance with MCC 11-1-4B. 17. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 18. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 19. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 20. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The Page 11 Meridian City Council Meeting Agenda April 21,2020— Page 41 of 113 contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 22. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 23. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 24. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 25. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9-4-8. Contact the Central District Health Department for abandonment procedures and inspections. Page 12 Meridian City Council Meeting Agenda April 21,2020— Page 42 of 113 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.E. Presenter: Estimated Time for Presentation: 0 Title of Item - Findings of Fact, Conclusions of Law for Bannock Ridge (H-2019-0143) by Ryan Recla, Located at 2940 S. Mesa Way ATTACHMENTS: Description T to Findings Findings/Orders 4/15/2020 Exhibit A Exhibit 4/15/2020 Meridian City Council Meeting Agenda April 21,2020— Page 43 of 113 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN AND DECISION& ORDER In the Matter of the Request for a Modification to the Development Agreement(Inst.#2017- 084176)to Remove the Subject 4.35 Acre Property from the 13.58 Acre Boundary of the Existing Agreement; and Preliminary Plat Consisting of Ten(10)Buildable Lots and Five(5) Common Lots on 4.35 Acres of Land in the R-4 Zoning District for Bannock Ridge Subdivision,by Ryan Recla. Case No(s).H-2019-0143 For the City Council Hearing Date of: April 7 and 14,2020 (Findings on April 21, 2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of April 14,2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of April 14,2020,incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of April 14, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of April 14,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian,which was adopted April 19, 2011,Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of denial in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BANNOCK RIDGE—MDA,PP H-2019-0143 - 1 - Meridian City Council Meeting Agenda April 21,2020— Page 44 of 113 7. That this denial is in accord with the attached Staff Report for the hearing date of April 14, 2020, incorporated by reference. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for a modification to the existing Development Agreement is hereby denied on the basis that it's not in the best interest of the City—City Council favored the development plan contained in the existing Development Agreement over that proposed and did not want to allow the property's separation into different development pieces. Further,by denial of the modification to the Development Agreement,the preliminary plat is also consequently denied. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. E. Attached: Staff Report for the hearing date of April 14, 2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BANNOCK RIDGE—MDA,PP H-2019-0143 -2- Meridian City Council Meeting Agenda April 21,2020— Page 45 of 113 By action of the City Council at its regular meeting held on the 21st day of April 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED AYE MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant, Community Development Department,Public Works Department and City Attorney. By: Dated: 4-21-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR BANNOCK RIDGE-MDA,PP H-2019-0143 -3- EXHIBIT A STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 4/14/2020 ����� DATE: Continued from: 41712020 ( e TO: Mayor&City Council =_- FROM: Sonya Allen,Associate Planner 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 SUBJECT: H-2019-0143 Bannock Ridge LOCATION: 2940 S. Mesa Way(Parcel #R4814130225; SE '/4 of Section 29, � �J T.3N.,R.IE.) I. PROJECT DESCRIPTION Development Agreement modification to remove the subject 4.35 acre property from the 13.58 acre boundary of the existing agreement(Bannock Ridge -Inst. #2017-084176)for the purpose of entering into a new agreement consistent with the proposed development plan; and,Preliminary Plat consisting of 10 building lots and 5 common lots on 4.35 acres of land in the R-4 zoning district. Note: The Assessor's data for the subject parcel lists the acreage as 4.26 acres; however, the surveyor's legal description lists the acreage as 4.35 acres, which the surveyor has confirmed is correct. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 4.35 acres per legal description Existing/Proposed Zoning R-4(existing) Medium Low-Density Residential District Future Land Use Designation Low Density Residential(LDR)(3 or fewer units/acre) Existing Land Use(s) One(1)existing single family residential(SFR)home to remain&agricultural land Proposed Land Use(s) SFR Lots(#and type;bldg./common) 10 SFR buildable lots/5 common lots Phasing Plan(#of phases) 1 phase Number of Residential Units(type 10 detached SFR homes of units) Density(gross&net) 2.35 units/acre(gross); 3.96 units/acre(net) Page 1 Meridian City Council Meeting Agenda April 21,2020— Page 47 of 113 Description Details Page Open Space(acres,total 0.82 of an acre(or 11.13%) [%]/buffer/qualified) Amenities Multi-use pathway Physical Features(waterways, The Ten Mile Creek runs along the northern boundary of hazards,flood plain,hillside) the site Neighborhood meeting date;#of 10/16/19; 11 attendees attendees: im History(previous approvals) Lot 3,Block 2,Kachina Estates Subdivision;H-2017-0050 (Bannock Ridge-Development Agreement Inst.#2017- 074176;preliminary plat expired) B. Community Metrics Description Details Page Ada County Highway District • Staff report(yes/no) Yes • Requires ACHD No Commission Action es/no Access Access from S.Mesa Way via a common driveway and E.Loggers (Arterial/Collectors/State Pass St.,both local public streets. Hwy/Local)(Existing and Proposed) Traffic Level of Service E.Victory Rd. -"F"(currently exceeds ACHD's acceptable level of service during PM peak hour—trips generated from this site will contribute less than 2%to the total PM peak hour traffic on Victory) Stub E. Loggers Pass St.at west boundary is proposed to be extended Street/Interconnectivity/Cross through the site and stubbed to the south Access Existing Road Network Local public streets Existing Arterial Sidewalks/ NA Buffers Required Road Improvements Complete S.Mesa Way as a 33' street section with pavement widening, curb,gutter and 5'wide sidewalk within 50'of right-of-way(ROW) abutting the site;and extend E.Loggers Pass St. as a 33' local street section with curb,gutter&5' sidewalk within 47' of ROW to southern boundary of site with a temporary cul-de-sac turnaround. Capital Improvements Plan(CIP)1 Integrated Five Year Work Plan(IFYWP): • An enhanced pedestrian crossing is scheduled in the IFYWP to be installed on Victory Road at Timber Avenue in 2020. • Locust Grove Road is scheduled in the IFYWP to be widened to 5-lanes from Victory Road to Overland Road in 2022. • The intersection of Victory Road and Locust Grove Road is scheduled in the IFYWP to be constructed as a multi-lane roundabout in 2021. • Locust Grove Road and Bridge Number 2087 is scheduled in the IFYWP to be reconstructed/widened in 2022. • Victory Road is listed in the CIP to be widened to 3-lanes from Meridian Road(SH-68)to Locust Grove Road between 2026 and 2030. • Victory Road is listed in the CIP to be widened to 3-lanes from Locust Grove Road to Eagle Road between 2021 and 2025. Fire Service • Distance to Fire Station 1.9 miles Page 2 — Meridian City Council Meeting Agenda April 21,2020— Page 48 of 113 Description Details Page • Fire Response Time 4:00 minutes under ideal conditions from nearest station(Fire Station #4)—can meet response time goals • Resource Reliability 79%-does meet the targeted goal of 80%or greater • Risk Identification 2—current resources would not be adequate to supply service • Accessibility Project meets all required access,road widths and turnaround. • Special/resource needs Project will not require an aerial device;can meet this need in the required timeframe if a truck company is required. • Water Supply Requires 1,000 gallons per minute for one hour,may be less if buildings are fully sprinklered. • Other Resources Police Service No comments submitted Wastewater • Distance to Sewer Directly adjacent Services • Sewer Shed Ten Mile Trunk Shed • Estimated Project Sewer 10 SFR buildings ERU's • WRRF Declining 13.82 Balance • Project Consistent with Yes WW Master Plan/Facility Plan • Sewer Review Concerns The preliminary civil plans submitted with this application do not show sewer and water facilities,therefore conceptual review could not be completed. Water • Distance to Water Directly adjacent Services • Pressure Zone • Estimated Project Water 10 SFR building ERU's • Water Quality None • Project Consistent with Yes Water Master Plan • Impacts/Concerns The preliminary civil plans submitted with this application do not show sewer and water facilities,therefore conceptual review could not be completed. Page 3 — Meridian City Council Meeting Agenda April 21,2020— Page 49 of 113 1 1 1 .NINE u' ■Nog•..•* u•.:oil ■ - uuu II ■on _ --� ■Emso■ uuu �■ Il llll : u0 10 ■■ i .Emmons uu'l'- ■ 1■■■� ■uu1■■ .I■� SIG ■ _■ �■- l■' �-' - III••11111� Y■ • �. 111iiil�■+ 1 IIII 1.1Milli I NO 2 ■ �II��1 i,' - r - l 111 �■ IIII �• i--- �1 �. i''�' r !R NONE■r NONE ONE ' y ■ol NE■■N■ N ! 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APPLICANT INFORMATION A. Applicant: Ryan Recla—914 S. McDermott Rd.,Nampa, ID 83687 B. Owner: Alan&Rose Marsh—2940 S. Mesa Way,Meridian, ID 83642 C. Representative: Dan Lardie,Leavitt&Associates Engineers,Inc.— 1324 1st Street South,Nampa, ID 83651 IV. NOTICING Planning&Zoning City Council Posting Date Posting Date Notification published in 2/14/2020 3/20/2020 newspaper Notification mailed to property owners within 300 feet 2/11/2020 3/18/2020 Applicant posted public hearing notice on site 2/20/2020 3/20/2020 Nextdoor posting 2/11/2020 3/18/2020 V. COMPREHENSIVE PLAN ANALYSIS(Comprehensive Plan) (Note: This project was submitted prior to the new Comprehensive Plan being adopted; therefore, this project is being evaluated under the previous Plan) The Future Land Use Map(FLUM)contained in the Comprehensive Plan designates this property as Medium Density Residential(MDR). The purpose of the MDR designation is to allow small lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The following Comprehensive Plan Policies are applicable to this development: • "Support a variety of residential categories (low-, medium-, medium-high and high-density single-family, multi-family, townhouses, duplexes, apartments, condominiums, etc.) for the purpose of providing the City with a range of affordable housing opportunities."(3.07.01E) The proposed detached homes will contribute to the variety of residential categories in the City; Staff is unaware how "affordable"the units will be. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.0117) City services are available and will be extended by the developer to the proposed lots upon development of the subdivision in accord with UDC 11-3A-21. • "Protect existing residential properties from incompatible land use development on adjacent parcels." (3.06.0117) The abutting uses are also single-family residential which are compatible with the proposed development. Page 5 Meridian City Council Meeting Agenda April 21,2020— Page 51 of 113 • "Require common area in all subdivisions."(3.07.02F) The proposed plat depicts a total of 0.82 of an acre (or 11.1301o) of common area; because the property is below 5 acres in size, the UDC does not require 10%common area. • "Require all new development to create a site design compatible with surrounding uses through buffering, screening,transitional densities, and other best site design practices." (3.07.01A) The site abuts rural S+/-acre lots to the north and south and urban density residential lots to the west. Staff believes the proposed lot layout, design and density is compatible with surrounding uses. The common area with the multi-use pathway proposed along the south boundary and the common area and creek along the north boundary of the site will provide a buffer between the proposed development and the adjacent rural properties. • "Implement the City's Pathways Master Plan to provide a bike and pathways system between neighborhoods,local collectors, and community destinations.Work with new development, ITD,ACHD,COMPASS,Ada County, and other entities to identify partnership opportunities." (6.02.01A) A segment of the City's multi-use pathway system is designated on the Pathways Master Plan along the Ten Mile Creek along the north boundary of this site. The Applicant has worked with the Park's Dept. to provide the pathway in an alternate location on this site as depicted on the landscape plan. • "Require new urban density subdivisions which abut or are proximal to existing low density residential land uses to provide landscaped screening or transitional densities with larger, more comparable lot sizes to buffer the interface between urban level densities and rural residential densities." The proposed urban density subdivision abuts rural S+/-acre residential properties to the north and south; the proposed linear open space areas along the north and south boundaries of the site combined with larger lots (8,000+ square feet) will transition between urban level densities and rural residential densities. • "Encourage infill development."(4.04.01 T) The subject property and adjacent S+/-acre lots in Kachina Estates Subdivision are surrounded by medium low-density residential developments; development of the subject infill property will result in a better provision of City services. • "Review new development for appropriate opportunities to connect local roads and collectors to adjacent properties (stub streets). (3.03.020) The proposed plat depicts the extension of an existing local stub street(E. Loggers Pass St.) at the west boundary stubbing to the property to the south for future extension. Staff believes the proposed development plan is consistent with the vision of the Comprehensive Plan in regard to land use, density and transportation. VI. UNIFIED DEVELOPMENT CODE ANALYSIS UD A. Development Agreement Modification: The applicant proposes to modify the recorded Development Agreement(Inst. #2017-074176) that governs development of the subject property and the property to the south(Parcel Page 6 Meridian City Council Meeting Agenda April 21,2020— Page 52 of 113 #R4814130200)to remove the subject property from the agreement and enter into a new agreement consistent with the proposed development plan. The existing DA provisions and previously approved preliminary plat and concept building elevations are included in Section VIII.A. The existing preliminary plat depicts 7 (and portions of 3 other)buildable lots on this property with the extension of the stub street from the west to the south boundary and retention of the existing home on the northern portion of the site similar to the proposed plat but with access to the proposed lots from the south and not via S.Mesa Way. Because the proposed development plan is similar to the existing plan and generally consistent with the Comprehensive Plan, Staff is supportive of the request for a modification to the DA. Staff recommends the existing applicable DA provisions are carried over to the new DA(and amended as necessary), as they are still applicable to future development of the site and the proposed plat,landscape plan and concept elevations are also included in the new DA(see Section VIII.C,D&E and Section IX.A). If approved,the modified DA must be signed by the property owner(s)and returned to the City within 6 months of the City Council granting the modification. B. Preliminary Plat: The proposed plat consists of 10 buildable lots and 5 common lots on 4.35 acres of land in the R- 4 zoning district. The minimum lot size in the R-4 district is 8,000 sq. ft. The minimum lot size proposed is 8,001 square feet(s.f.)with a maximum lot size of 30,958 s.f. on the lot where the existing home is proposed to remain. The gross density is 2.34 units/acre. The subdivision is proposed to develop in one phase. Existing Structures/Site Improvements: There is one (1) existing home and accessory structures on the site that are proposed to remain on Lot 10, Block 1. Any structures that do not comply with the minimum setbacks of the R-4 district should be removed or the lot line(s) should be adjusted to comply; the southern- most accessory structure on Lot 10,Block 1 does not comply with the minimum 15 foot rear setback—the plat should be revised to comply or the structure removed. Proposed Use Analysis: Single-family detached dwellings are listed as a principal permitted use in the R-4 zoning district in UDC Table 11-2A-2. Dimensional Standards (UDC 11-2): The proposed development is subject to the dimensional standards of the R-4 district listed in UDC Table 11-2A-5. The R-4 district requires a minimum of 60 feet of street frontage;the street frontage of Lot 2,Block 2 does not appear to be dimensioned correctly,the plat should be revised to demonstrate compliance. The remainder of the lots comply with UDC standards. Subdivision Design and Improvement Standards(UDC 11-6C-3) Development of the subdivision is required to comply with the subdivision design and improvement standards listed in UDC 11-6C-3, including but not limited to streets and common driveways. There are two(2)common driveways proposed; such driveways should be constructed in accord with the standards listed in UDC 11-6C-3D. Staff recommends the common driveway proposed to provide access to Lots 12 and 13,Block 1 be located in a common lot,rather than on Lot 12,Block 1. An exhibit should be submitted with the final plat application that depicts the setbacks, fencing,building envelope, and orientation of the lots and structures accessed via the Page 7 Meridian City Council Meeting Agenda April 21,2020— Page 53 of 113 common driveway; if a property abuts a common driveway but has the required minimum street frontage and is taking access via the public street,the driveway should be depicted on the opposite side of the shared property line from the common driveway. Solid fencing adjacent to common driveways is prohibited,unless separated by a minimum 5-foot wide landscape buffer. A perpetual ingress/egress easement for the common driveways should be filed with the Ada County Recorder,which should include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment; a recorded copy of said easements should be submitted to the Planning Division prior to or concurrent with submittal of the final plat for the City Engineer's signature. Access(UDC 11-3A-31 Access is proposed via the extension of an existing stub street,E. Loggers Pass St., at the west boundary of the site,which is proposed to stub to the southern boundary of the subdivision for future extension. Two(2)common driveways are proposed to provide access to Lots 12 and 13, Block 1 and Lots 3-5, 7-8 and 10,Block 1 as depicted on the plat. Address signage should be placed at the public street for wayfinding purposes for homes accessed by common driveways. Parking(UDC 11-3C): Off-street parking is required to be provided in accord with the standards listed in UDC Table 11- 3C-6 for single-family detached dwellings based on the number of bedrooms per unit.Future development should comply with these standards. Pathways(UDC 11-3A-8): The Pathways Master Plan depicts a 10-foot wide multi-use pathway along the southwest side of the Ten Mile Creek on this site. The Applicant proposes an alternate location for the pathway through the subdivision in general alignment with the creek as approved by the Park's Department. The 10'wide pathway is required to be placed within a public pedestrian easement as required by the Park's Department.Landscape note#6 states the pathway shall be 5' wide; the width should be changed to 10' wide as graphically depicted. There is a short off-site segment(10'+/-) of the multi-use pathway in Glacier Springs Subdivision at the northwest corner of this site that did not get completed with that development leaving a gap in the pathway system.The existing DA contains a provision for the missing section to be completed with this development if approval can be obtained from the Glacier Springs HOA. Staff recommends this provision is carried over to the new DA. Sidewalks(UDC 11-3A-1 : Attached sidewalks are required along internal and adjacent local streets in accord with the standards listed in UDC 11-3A-17. A 10' wide multi-use pathway is proposed along the west side of S.Mesa Way and along the east side of E. Loggers Pass Way in place of the typical 5-foot wide sidewalk. Landscaping(UDC 11-3B): Landscaping is required along all pathways in accord with the standards listed in UDC 11-3B- 12C. A mix of trees,shrubs,lawn and/or other vegetative groundcover shall be depicted in the common lot adjacent to the multi-use pathway in accord with UDC 11-313-12C.2.The total lineal feet of pathways with the required and proposed number of trees should be included in the Landscape Calculations table on the final plat landscape plan to demonstrate compliance with UDC standards. Page 8 — Meridian City Council Meeting Agenda April 21,2020— Page 54 of 113 Mitigation is required for all existing trees 4"caliper or greater that are removed from the site with equal replacement of the total calipers lost onsite up to an amount of 100%replacement as set forth in UDC 11-3B-1OC.5; mitigation information should be included in the Landscape Calculations table and depicted on the plan. Street buffers are not required along local streets (i.e. E. Loggers Pass St./Way and S. Mesa Way). Qualified Open Space(UDC 11-3G�: Because the area of the proposed plat is below 5 acres in size,the qualified open space standards listed in UDC 11-3G-3B do not apply. However, common area is proposed where a segment of the City's regional pathway system is planned through the subdivision and where the Ten Mile Creek is located totaling 11% of common open space. Qualified Site Amenities(UDC 11-3G1: Because the area of the proposed plat is below 5 acres in size,the qualified site amenity standards listed in UDC 11-3G-3C do not apply. However, a segment of the City's regional pathway system is proposed as an amenity through this subdivision. Storm Drainage: Storm drainage ponds are proposed as shown on the preliminary plat on(common)Lot 1,Block 2 and(buildable)Lot 8,Block 1. Storm drainage ponds should be provided on common lots, rather than buildable lots; the plat and landscape plan should be revised accordingly. Waterways(UDC 11-3A- : The Ten Mile Creek runs along the northern boundary of this site and is required to remain open as a natural waterway and should not be piped or otherwise covered as set forth in UDC 11-3A- 6B.1 and should be protected during construction. Fencing(UDC 11-3A- : All fencing is required to comply with the standards listed in UDC 11-3A-7. The existing fence along the west and south boundaries of the site is proposed to remain;no new fencing is proposed along the subdivision boundary. Wrought iron fencing should be graphically depicted on the plan in accord with Landscape Note#5 and UDC 11-3A-7A.7a which requires the Developer to construct fences abutting pathways and common open space lots to distinguish common from private areas. A 6' tall chain link fence is proposed along the portion of the multi-use pathway that is adjacent to the Ten Mile Creek on Lot 11,Block 1. Staff recommends the type of fencing is changed to wrought iron to match that proposed along the rear of building lots abutting the pathway for consistency. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): The Applicant submitted conceptual elevations of homes planned to be constructed in this development which are included in Section VIII.E. Homes depicted are a single-story and a single-story with a bonus room over the garage with a variety and mix of finish materials consisting of horizontal and vertical siding, and stucco with stone/brick veneer accents; 2-story homes aren't shown but may also be constructed. VII. DECISION A. Staff: Staff recommends approval of the requested modification to the Development Agreement and preliminary plat with the conditions noted in Section IX.A per the Findings in Section X. Page 9 Meridian City Council Meeting Agenda April 21,2020— Page 55 of 113 B. The Meridian Planning&Zoning Commission heard these items on March 5,2020. At the public hearing,the Commission moved to recommend approval of the subject PP request. 1. Summary of Commission public hearing_ a. In favor: Dan Lardie,Leavitt&Associates,Applicant's Representative;Ryan Recla b. In opposition:None c. Commenting: Aneke Binford,Matt Binford, Celeste Blackburn,Jamie Clausen d. Written testimony: Dan Lardie,Leavitt&Associates,Applicant's Representative(in agreement with staff report) e. Staff presenting gpplication: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s)of public testimony; a. Concern from the homeowner's to the south(Binford's)pertaining to lack of substantial buffering between the public walking path and the full length of their property; and the impact on their ability effectively irrigate their land. They request a good neighbor fence &a more substantial vegetative buffer along the pathway to clearly, distinguish the public from private property to discourage trespassing&protect their privacy, and a berm alongtheir heir property to allow them to continue to effectively(flood) irrigate their ro e b. Preference for the multi-use pathway to follow the creek consistent with the pathway in adjacent developments rather than jog through the proposed neighborhood; C. Concern that the proposed development isn't consistent with the existing CC&R's for the subdivision(i.e. Kachina Estates); d. Complaint pertaining to the neighborhood meetingri.e.the time of day it was held when nobody could attend and that it was held in a place where there wasn't much room(in a pub/restaurant)—they didn't provide a space for them to meet as the,, thought hought no one would show upl; e. Concern that the proposed homes in the development won't be compatible with existing homes in the area. 3. Ke. ids)of discussion by Commission: a. The new preliminary plat won't trigger minimum qualified open space & site amenity standards since the site is below 5 acres in size,whereas the existing plat does—would prefer more open space is provided; b. Preference for the three(3)original parcels to develop together as currently platted rather than splitting this one (and possibly others)off into individual developments; c. Preference for a berm, fence and landscaping to be constructed by the Developer along the southern boundary adjacent to the Binford property; d. Preference for Lot 2,Block 2 to be a common area lot rather than a buildable lot for a future retention pond/space. 4. Commission change(s)to Staff recommendation: a. Add a DA provision requiring the Developer to construct a berm no less than 18-inches tall along the southern boundary of the development with fencing on both sides of the pathway and landscaping between the pathway and fence—the Applicant should work with the adjacent property owners(Binford's)on an agreeable berm height/placement and enhanced landscapingprior to the Council meeting for presentation at the Council hearing see Section IX,A.lh,; and, b. Add a condition requiring Lot 2,Block 2 to be converted from a buildable to a common lot(see conditions#2h and Of). 5. Outstandingissue(s)ssue(s) for City Council: a. None Page 10 — Meridian City Council Meeting Agenda April 21,2020— Page 56 of 113 C. The Meridian City Council heard these items on April 7 and 14,2020.At the public hearing on April 14'.the Council moved to deny the subject MDA and PP requests. 1. Summary of the City Council public hearing: a. In favor: Dan Lardie.Leavitt&Associates: Ryan Recla b. In opposition:None C. Commenting: Aneke Binford,Matt Binford d. Written testimony: None e. Staff presenting application: Sonya Allen f. Other Staff commenting on application:None 2. Key issue(s)of public testimony: a. The Binford's would like a 3' tall berm and buffer with additional landscaping and fencing for screeninga=long the full length of their property to Glacier Springs Subdivision(the project's south boundary). 3. Key issue(s)of discussion by City Council: a. The desire for more common area to be provided in this development and the multi-use pathway to continue along the creek rather than through the development: b. Consideration and discussion of the Binford's request: C. Opinion that this property should develop with the adjacent properties as currently entitled so that there is a continuous sidewalk and so that such intense bufferini•e. bermin . fencing and landscaping) isn't necessary to develop the property. 4. City Council change(s)to Commission recommendation: a. The Council voted to deny the MDA application and consequently the PP application in favor of retaining the existingdevelopment plan in the DA and not splitting development area into separate pieces. VIII. EXHIBITS A. Existing Development Agreement Provisions(Inst. #2017-084176) 665. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.1.Owner and/or Developer shall develop the Property in accordance with the following special conditions: a. Future development of this site shall be generally consistent with the preliminary plat, landscape plan and building elevations depicted in the Staff Report attached to Exhibit B, Findings of Fact Conclusions of Law. b. The Owners and/or Developer shall be responsible for all costs associated with the sewer and water service extension. c. All of the existing homes proposed to remain on lots within the subdivision are required to hook up to City water and sewer service within 60 days of it being available to said lots. d. Any and all existing domestic wells and/or septic systems within this project will have to be removed from their domestic service,per City Ordinance 5-7-517,when services are available from the City of Meridian. Wells may be used for non-domestic purposes such as landscape irrigation. e. The Ten Mile Creek shall be improved as necessary and protected during development. The creek shall remain open as a natural amenity and not be piped or otherwise covered. Page 11 Meridian City Council Meeting Agenda April 21,2020— Page 57 of 113 f. If 2-story homes are constructed on Lots 11 and 12,Block 2,they will be highly visible from E.Victory Road, an arterial street. Therefore,the rear elevations of 2-story homes shall incorporate articulation through changes in two or more of the following: material type,projections,recesses, step-backs,bays,banding,pop-outs,porches,balconies or other architectural elements to break up monotonous wall planes and roof lines. This does not apply to single-story homes. g. A 10-foot wide segment of the City's multi-use pathway system that crosses this site is required to be constructed within a 14-foot wide public use easement in accord with the Pathways Master Plan per the standards listed in UDC 11-3A-8 and 11-313-12C. Submit the easement to the Planning Division with the final plat application for approval by City Council and subsequent recordation. h. If permission can be obtained from the Glacier Springs Homeowner's Association to the west,the developer shall extend and connect the multi-use pathway off-site to the existing pathway which stops short of the property line by approximately 10 feet." Page 12 — Meridian City Council Meeting Agenda April 21,2020— Page 58 of 113 3k { � ji - 1 ON +mlu 6 J A p x • g 15� Z,ol I A? — It, � �. � I � � sp •x S��x� FIR; �a S �-F I' ii F// � ��I IX 4� $ ■ :3� err Z94 ill.$ �0 1 3 y^I 4-I " O P' ■ 8 O P■ b b 41 cEnv17r&Assocln7ES BAF{F{¢C,N RI�C�E$U q�VI$�4N - ENUINEERS,INC; PRELI MINA RY PLAT $s;tc srrwcaLWALu avlt } T"L■EVELOPYIEM LLL $SMVE�'�/AO s{ne Ee�r�•m SMVY.CAOTALPACOOR! 1 C�4r AIM A]}7] REVI9in L_ P..3- In, - Meridian City Council Meeting Agenda April 21,2020— Page 59 of 113 BANNOCK RIDG£ SUMVISIDN PRELIMINARY PLAT \ . § .\ H / ( . _ \ / § - - _ § R � f . - � �■�\ . �; m � \ < SL . wk. � - / �■ . . _ || U, — _ p RJ - f 'E . . - . ®, ! .y Page !4 — Meridian City c«a Meeting Agenda April 2,ym- Page 60ena B. Legal Description&Exhibit Map of Property Subject to New Development Agreement Description For BANNOCK RIDGE SUBDIVISION Lot 3, Block 2 of Kachina Estates Subdivision as filed in Book 35 of Plats at Page 3016 and 3017, records of Ada County, Idaho, located in the Southwest 114 of the Southeast 114 of Section 19,Township 3 North, Range 1 East, Boise Meridian,Ada County. Idaho being more particularly described as follows: Commencing at the$114 corner of said Section 19 from which the SE corner of said Section 19 bears North 89°42'05" East, 2639.98 feet; thence along the South boundary line of said Section 19 North 89°QW'East, 635.81 feet to the SW corner of said I(achina Estates Subdivision; thence leaving said South boundary line and along the westerly boundary line of said Kachina Estates Subdivision Wirth 12"24'22"West, 170.09 feet; thence continuing along said westerly boundary line North 00°1950"East,729.59 feet to the SW corner of said Lot 3, said point also being the REAL POINT OF BEGINNING: thence along the westerly boundary line of said Lot 3 North OGQ19'50"East,444,51 feet to the id1N corner of said Lot 3, thence along the northeasterly boundary line of said Lot 3 South 50°27'35"East,803.01 feet to the NE corner of said Lot 3; thence along the southeasterly boundary line of said Lot 3 the following 2 courses and distances: thence South 39°27'06"Vilest, 76.42 feet: thence 111.27 feet along the arc of a curve to the left, said curve having a radius of 1601 38 feet. a central angle of 39"45'02"and a long chord which bears South 19034'36"West, 109.05 feet to the SE corner of said Lot 3; thence along the southwesterly boundary line of said Lot 3 !North 66'56'33" West. 583.33 feet to the REAL POINT OF BEGINNING. Containing 4.345 acres. more or less, >r % �)J fl �}+F r9�� Page 15 — Meridian City Council Meeting Agenda April 21,2020— Page 61 of 113 CURVE TABLE CURVE R ms LENGTH CHORD >ST D BRA I DELTA g 1�Q 2 r K r 109.s 9 «X¥ 3B�5'a2 UNE TABLE . ENE LENGTH BEARING u 76.42 !D� rw § p § t 44 / G am \ Z [ KACHINA ESWES 7729 m DXCK 2 \Z, e 0 k OF: $ £y POINT 3 rc 2 . 7 KGNN� 3d 4G� �� / X 66. \ 2 A, / • EA CREK j \ mBOAS40N 2 BLOCK � . z I � I I ' f g � k� � 1 19 a&$' _ zzzzz � .._ ... 19 30 N /9' ' E i■j,.' m g BASIS 7 BEARING E. VICTORY R> m ,3 _ se o m 2m SCALE: l" = 120' I#H 0 EXHe17 DRAWING FOR Of. wFRMDr BANNOCK RIDGE SUBDIVISION ST NG. SURVEY 'rA GROUP, [LC _wm«, 4OF�� 19. . �m9 ® mo._ _ C 2123 Page !6 — - Meridian City Council Meeting Agenda April 2,ym- Page 62ana C. Proposed Preliminary Plat(date: 1/3/20) BANNOCK RIDGE SUBDIVISION PRELIMINARY PLAT ® U,; T3N,R.IE,SEC.19,ADA COUNTY,MERIDIAN,IDAHO I'W 201% P PMCEL sere aZ EL NC.R1914130225 w .. �� i Mtfia t \ fid Y .•.e..n a u�xnw wn..mw,a w�wnua.�nuM m:e.u.yr 9�PP u.v/xosmw ms b�dt LINEMLS: Q zp ME w w'� n a a A89REMATIONSo�rxu..cv m •..., �� .�. `` - `` 1 pia -n� ` $E M�e _� Page 17 — Meridian City Council Meeting Agenda April 21,2020— Page 63 of 113 D. Proposed Landscape Plan(date: 12/9/2019) Q_ °w ;a -77 mw.womom mu�iwzwwrs A•l,.u.m.�..��ea_°mn ^€ l �m"E�'r rxw ._.�..V w�w,ax mows-wuic ww ww=.s�sxs TM wrr�ec�r xn wwrz v �' i 11 5 g m o wmwm owe wm.c wo xr.v m�AZ— 0 ...... �.ma�.ue emrnnnn awv.as wmmw uo xx .gym ©Y Za 8 0 ELM dzOz tl LE HUI r j •-o$ O � Wt+w L1.0 Page 18 — Meridian City Council Meeting Agenda April 21,2020— Page 64 of 113 E. Proposed Conceptual Building Elevations w y� b _ E: i �W E� v.VVATION to mq �Sp) a0 zrc os R�z REARREAR E,M� Ww may• i o ----- FR. -----_----- ------ --- -- - ---- -= ai FRONT ELEVATON O6Ys6v^® FRONT ELEVATION --� gcal.vecl'� wU yy �Wg dr Et FRONT ELEVATON REAR ELEVATION ��V1+14' m^ _h Oa W� ig 6I=¢ O f/l W x e 0 g ON oo < _ - o �EwW FRONT ELEVATION scu<.va,ra� ® ® ae e a REAR ELEVATION s o ex-z Page 19 Meridian City Council Meeting Agenda April 21,2020— Page 65 of 113 X. CIT-VAGENCY COMMENTS oc-cvrn�v PLANNING D13,TISION 1 The subject pfopeFty shall no longer-be subjeet to the tefms of the existing Development Agreement nt m A) (hst #201 7 non 176) upon the p pei4.,owfier-(s) of tel:ifi if t agr-eement. The new DA shall be signed by the pfopeFty owner-(s) and r-etumed to the City the f llo plat,a. Futufe development of this site shall be generally consistent with the pr-elifninaFy landscape plan and building elevations depieted in the Staff Report aftaehed to Exhibit B, b. The Ownef(s) an&or-Developer-shall be responsible for-all eosts assoeiated with the sewer-and water-senice extension. seweF „tl,:., tin days of it being available to said lot d. The existing domestie well and/or-s I i , I in Lot 10, Bloek 1 shall be r-emoved e. The Ten Mile Cfeek shall be improved as neeessary and pr-oteeted dufing development. The er-eek shall remain open as a aattif:al amenity and not be piped of:otheowise eover-ed—, f. A 10 foot wide segment of the City's multi use pathway system that efosses this site is required to be eonstfueted within a 14 foot wide publie use easeffient in aeeor-d with the Pathways Master-Plan pef the standaMs listed in UPC 11 3A 8 and 11 3B 12G. S4fflit the easement to the Planning Division with the Ana!plat appliea4ion fOF appFoval by Gity west,the developer-shall &Etend and eonneet the mUlti use pa4hway off site to the l The Deyel. o shall . nstntet ., ber- , no loss than 19 inehes tall .,lonl� the souine.m. 1,,.,,n,1an, f the development with F nei n botl, sides of the ,tl,.,..,...,n !a-ndseapifig 2. The pr-eliminai=y plat ineltided in Seetion NIIII.G, dated 1,13,120, shall be r-evised as follows to submittal f the Anal plat. plie.tiew a. GeFFeet the aefeage depieted Em the plat to be 4.35 instead of 4.26 aer-es per-the legal rather-than a buildable let. e. hot 2, Bleek 2 shall have a minin+afn stfeet frontage of 60 feet in aeeor-d with UDG Table 11 1�T Page 20 Meridian City Council Meeting Agenda April 21,2020— Page 66 of 113 wide rear sethaek, or-shall be removed, in aeeor-d with UPGO Table 11 2A o#1 n• " 1Lots 2 7 4 ,1 bet e�Otc�rro—tee , Eoi�iiAn-zv��o provide-aEE2S:rt;�ivc�-�-8��cncc w4+rrn a eommon loot eoonsisten4 with the sta-adafds listed in UPG 11 6C 3D. g. Revise the ccTypieal Greek"wide mttlti use pathway seefien along Ten Mile Sheet 1 to r-efleet detail on n. Let2, Bleek 2 shallbe Eefwettea ffem a buildable lot to a-Ee eff4et, > dated 12,19,119, shall be r-evised as follows prior-to s4mittal of the final plat appheation! rather-than., 1.,,;1,1able 1 + b. A ealettlations table shall be ineluded on the plan that details the total lineal feet of the multi use pathway with the r-equir-ed and pr-oposed ntimber-of tfees to defflonstr-ate eemplianee with UPC 11 3B 12G; a-ad mitigation infemation for-all e*istiag trees 4" ealiper-Ew greater-that are r-emoved fr-E)m the site that require mitigation as detefmined by the City Arbor-bo with UDC 11 3B 1 nr c ���vmzs, ex3eeSt�atHigC� 6e��czr-vvc�T�v-Tvc� trees, shfabs, WA%and/or-other-vegetaiw gr-oundee3ver-shall be depieted in the pathway in aeeer-d with Landseape Note#5 and UDG 11 3A 7A.7a,whieh requires the Dewloper-to eenstpdet feneing abutting pathways and eenunea open spaee lets to shall a4so > instead of ehain link, be pr-evided along the p.,tb,.,ay.,,];.eent t the Ten Mile e r-eekOn Let 11,BIE)eL 1 fO "Pathway 1 n' wide." n Jta listed i„ Tyr 3CC-3&. 4. Futufe developmefft shall be oonsistent w4h the minimum dimensional standar-ds listed in 5. Off stT-eet par-king is Fequir-ed to be pr-evided in aeeer-d with the standards listed in UDG Table 11 3 C 6 for-single family detaehed dwellings based on the fmmbef Of bedr-ooms per-unit. 6. An exhibit shall be s4mitted with the final pla4 applieation thM depiets the sethaeks, feneing-, building envelope, a-ad orientation of the lots and stmetufes aeeessed3via the eemmen ffentage and is taking aeeess via the publie stfeet,the driveway shali be depieted on the opposite side of the shared pr-epef�y line from the eommen dr-ivewa-y as set fet4h in UDG 11 Page 21 Meridian City Council Meeting Agenda April 21,2020- Page 67 of 113 7. A perpetual iagr-ess/egfess easement feF the eomman dr-iveways shall be filed with the Ada County ReeoFdeF,whieh shall include a Fe"iFeffleHt fOF maintenance of a paved StIFfaee capable Of SUPPOrtiRg fiFe vehicles and woFded copy of said easements shall b-e stibmitted to the Planning Division prior-to or-eonetiffent with subfBittal of the ARA plat fO aeeessed by, n,a-;, o pathway shall be stibmitted to the Planning Division foF the multi ttse pathway that funs th-ough this subdivision p Fe o the final plat by the City FHgifleo, D. PUBLIC WORKS 1. Site Specific Conditions of Approv-W 1.1 The street fiame/addr-ess for-the e*isting home to Femain in this development will most hk4y 1.2 A StFeet light plan will need to be included in the final plat appheation. Stfeet light plan FequiFe'la-on F. Nlietoi=y Road eyefcvnr 1.3 The ffelifflififf�'eivil plans submitted with this appheation do not ShOW SeWeF and wate.F facilities,th ffeF e , 0 ptu l ,00 „l,l not be eompleted.are allowed into a manhole,with a miniffPwn 30 degrees f angle separation). provided to the City of Meridian Bttildiag Offieial for-eaeh lot where ela-y soils afe present at the foundation suppoft eleva4iofi. 2. General Conditions of Appr-oval 2.1 Appheant shall eoor-dinate water-and sewer-main si�e and r-otifing with the P4he IAIMEs. Depat4ment, and e�Eeet4e standard forms of easements for-any mains tha4 are r-equir-ed to pr-Ewide ser-Nliee outside of a publie fight of way. Miniffmm eover-over-sewer-mains is thfee feet, if eover-from top of pipe to s4 grade is less than three feet than alterfia4e materials cr :Ae ti 2.2 Per-Mer-idian Givy Code (NIGG),the applieaR4 shall be r-esponsible to ifistall sewer-and wate agreement astFuEttwe enhaneement per-MCC 8-6 5. 2.3 The applieant shall pr-avide easement(s) for-all publie waterlsewer-mains outside of publie- fight of way(inelude all wa4er-seniees and hydfants). The easement widths shall be 20 feet wide fof a single titility, or-30 feet wide fof two. The easements shall not be dedieated via the plat,but rather-dediea4ed outside the plat pr-oeess using the Gity 4,N414dia-a's standar-d fofms. The easement shali be gr-aphieally depieted on the plat for-r-efefefiee pur-pases. Submit an &Eeettted easement(on the form aNailable from P4he WoAEs), a legal deser-i. Page 22 Meridian City Council Meeting Agenda April 21,2020— Page 68 of 113 the easement(marked EXHIBIT A) and an 81/2"x 11"map with bearings and distances (marked EX141BIT Rl for Both exhibits must be sealed, a and dated by a Professional Land Stwveyor. DO NOT RECORD. Add a note to the plat Fefereneing this doeiirnefit. All easements ffmst be stibmitted,revi&wed, and approved Prior to development „1. appFoN.1 existing suFfaee or well water for the p i I . if a surface or well souree is not available, a single point conneetion to the ettlinary water system shall be required. if assessments for the eom .E)r to prior-to receiving development plan approval. 2.5 All existing stridetureg-thal at -EI tO be FeFRO'VeEI shall be prior-to signattife on the final plat by the City Engineer. Any strw4tres that are allowed to Femain shall be stibjeet to evakiation and possible Feassignment of street addressing to be in eomplianee�with MCC. 2.6 All iffigation ditches, canals, laterals, or drains, exclusive of natural watefw 2.4 The Gity of Mefidia-a Fe"ifes that pressurized iffigation systerns be supplied by a year orossing or laying adjaeent and eontiguous to the area being s4divAied shafll�be -Addressed Per UPC11 3A ti i performing s eh, oFIE the ., ..1:eant shall eomply.with T.1., O Code 42 1207 and any other appheable law of regulation, 2.7 Any existing domestie well system within this projeet shall be removed from domestie used for non domestie purposes such as landscape irrigation if approved by 1da 2.8 Any&Eistifig septie systems within this prej eet shall be removed f+om serviee per Git Ordinanee Seetion 9 1 4 and 9 4 9. Contact Central District Health for abandonment 2.9 Street signs are to be in plaee, sanitary sewer and�water system shall be approved and aetivated,road base appfoved by the Ada County Highway Distriet and the Final Plat for- this subdivision shall be Fee.,,-de Feearded,prior t applying for building permits. 0 ,;will be r-eqtiired for all tmeempleted feneing, landseaping, amenities, ete.,prior-to Srgxatidre earthe final plat. 2.11 All improvements related to publie life, safety and health shall be eompleted oeettpa-mey of the struetwes. Where approved by the City Engineer-, an owner may post-a performanee swe�y for seeh improvements in order-to obtain City Engineer signattire on the final plat as set f rtl, in UPC 11 5C 3—B-. approvalinspeetion fees, as deter-mined during the plan r-evie or to the issiaaaee of a plan lotto 2.13 it shall be the r-esponsibility 4the apphearit to ensure that all development feattires eomp4y with the Amefieans with Disabilities Aet and the Fair Housing A Permitting that .be,- fed by the A,-my Corps of Engineers. 2.15 Developer shall eoordifiate mailbox loeationswith the Meridian-Post Offiee, Page 23 Meridian City Council Meeting Agenda April 21,2020— Page 69 of 113 2..16 All site ofm ee er-manee with N4GG 1-1z 314. material.2.17 Compaction test r-estilts shall be s4mitted to the Mer-idian Building DepaFtment for all building pads Feeeiving engineered baekfill,WheFe footing would sit atop fill 444i4qjM114-�- -Above the highest established peak gi:oundwateF elevatioH. ThisistO eRSUFe that the bottom elevation of the er-avv! spaees of homes is at least 1 foot above. dFainage f4eility within this pr-qj eet that do not fall tmdef the jHfisdietiOR Of aft iffigatio-n- diStFiet or-AC14D. The design engineer-shall provide ceFfification that the facilities have been installed in aecor-danee with the approved design plans. This cer-tifieation will be Fequir-ed before a eei4ifieate E)f eeetipaney is issued for-any stfttetwes within the pr-oj eet. 2.20 At the completion of the pfoject, the applicant shall be responsible to submit record- drawings pef the City of Meridian AutoCAD standards. These rwor-d drawings fRust be Within the PF6+eet-. 2.21 A street light plan will need to be included in the eivil eonsWuetion plans. Street light ph rl'ttp:A-v'Tr"vTr"v .fneFidia-neity.OfW. r-ks.aspx?id--2-72-. amo-ant of 2.22 The City of Mefidian requires that the owner-post to the City a per-foFma vided by the ownef to the City. The surety can be posted in the foFm of an amo,aat of ififfastf+iettife pt:iof:to Ana!pW sigfia4ttfe. This sidfet-y will be vef:ified by a line item eost iaf+as4:uettff e fE)r-&r-ation of two years. This sufety will be ver-ified by a lifie item eE)s vided by the owner-to the Gity. T-ke sw-ety ean be posted in the fel:m of an sur-ety,whieh ean be found on the Community Development Depar-tment website. Please ..tact Land Peyel....,, e+A Se,—nee for-more , fet:..,.,t;..n.,t 997 2 l C. FIRE DEP♦nT-?,4E T- ar;a—nw, =—Me ;a;,nG D. POLICE 71En♦RT-AIEN m E. RK'S DFP,k TA4E T- + ?;a—481241.vat a-0&, —nk,-i ;,. Q4 Page 24 Meridian City Council Meeting Agenda April 21,2020— Page 70 of 113 F. C-(4A.xA46 xmv P1 ♦NNI G A SSOC-I♦TIO Or. SO Txrxx r,cT ID AxxO(f'OAIP A SS) !82430&d id—n&, —n,r r4di RG_ !8!255&azid—n&, —n,r r4di RC_- T DEP♦nTAIENT OF Ti NnTxRONA4ENT♦x Q14♦x xmv(D Q) 1 A1272A_ bid—TlA_r —n.l r4di,nC_- 182001&atid—n&, —nferi ianC X. FINDINGS A. Preliminary Plat Findings: In consideration of a preliminary plat,combined preliminary and final plat, or short plat, the decision-making body shall make the following findings: 1. The plat is in conformance with the Comprehensive Plan; The City Council finds that the proposed plat is in general conformance with the adopted Comprehensive Plan in regard to land use, density, transportation, and pedestrian connectivity. However, Council voted to deny the preliminary plat application as a result of denial of the concurrent Development Agreement modification application. (Please see Comprehensive Plan Policies in, Section V of this report for more information) 2. Public services are available or can be made available and are adequate to accommodate the proposed development; The City Council finds that public services are available to be provided to the subject property with development.However, because City Council did not approve the associated modification to the Development Agreement, the subject property plat is not approved(See Exhibit B of the Staff Report for more details from public service providers) 3. The plat is in conformance with scheduled public improvements in accord with the City's capital improvement program; Because City water and sewer and any other utilities will be provided by the development at their own cost, the City Council finds that the subdivision would not require the expenditure of capital improvement funds. However, the City Council did not approve the subject plat based on denial of the associated Development Agreement modification application. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development based upon comments from the public service providers (i.e., Police, Page 25 Meridian City Council Meeting Agenda April 21,2020— Page 71 of 113 Fire, ACHD, etc.). However, the Council did not approve the subject plat based on denial of the associated Development Agreement modification application. (See Section M for more information) 5. The development will not be detrimental to the public health,safety or general welfare; and, The City Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. However, the Council did not approve the subject plat based on denial of the associated Development Agreement modification application. 6. The development preserves significant natural, scenic or historic features. The City Council is unaware of any significant natural, scenic or historic features that exist on this site that require preserving. However, the Council did not approve the subject plat based on denial of the associated Development Agreement modification application. Page 26 Meridian City Council Meeting Agenda April 21,2020— Page 72 of 113 C-/WE!P��! ITEM SHEET Council Agenda Item - 3.F. Presenter: Estimated Time for Presentation: 0 Title of Item -Acceptance Agreement for Display of Artwork in Initial Point Gallery by Alison Brush Display for the time period 8/28/2020-10/1/2020. A ATTACHMENTS: DescriptiojTyp loa Alison Brush Acceptance Agreement Agreements /Contracts 4/13/2020 Meridian City Council Meeting Agenda April 21,2020— Page 73 of 113 ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL("Agreement") is made on the day of , 20 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Alison Brush, an individual person ("Artist"). (City and Artist may hereinafter be collectively referred to as "Parties.") WHEREAS,the City desires that public art will be a component of Meridian City Hall by the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, the Meridian Arts Commission ("Commission")recommends to the Meridian City Council that Artist's artwork be displayed in Initial Point Gallery; WHEREAS,the Meridian City Council accepts such recommendation and directs the Commission to work with Artist to establish a display of Artist's artwork in Initial Point Gallery; and WHEREAS,the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW, THEREFORE,for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES. Artist shall personally deliver artwork to Initial Point Gallery, on August 28, 2020, at such time as is specified by the Gallery Curator. Artist shall be responsible for installing such artwork on August 28, 2020, at the direction of the Gallery Curator; shall allow the display of such work in Initial Point Gallery from August 28, 2020 through October 1, 2020, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on October 2, 2020, at such time as is specified by the Gallery Curator. II. COMPENSATION AND SALE OF ARTWORK. A. No compensation. Artist shall display Artist's artwork in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Artist for services, work, and/or any activity undertaken pursuant to or related to this Agreement. B. Sale of artwork. Artist may, at the direction of and in the manner established by the Gallery ACCEPTANCE AGREEMENT—INrrIAL POINT GALLERY DISPLAY PAGE 1 Meridian City Council Meeting Agenda April 21,2020— Page 74 of 113 Curator, passively offer the artwork on display in Initial Point Gallery for sale. No price shall be displayed on or be proximate to any piece on display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of Artist's work; any transaction related to the sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission's request that Artist voluntarily donate to the Commission twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery, provided that Artist replaces the removed piece with another piece of artwork within twenty- four(24) hours of such removal. Artist shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Gallery Curator prior to such activity. III.TIME OF PERFORMANCE. Artist shall provide services described in this Agreement in a timely manner, as described herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. IV.INSTALLATION. A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof, Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be responsible for contacting the Gallery Curator at least thirty(30) days prior prior to the date of delivery of artwork to Initial Point Gallery to confirm details regarding the installation, removal,publicity, and promotion of the exhibit. Artist's failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. B. Inspection of display. Prior to or after installation, the Gallery Curator and/or the City may inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to ensure compliance with all criteria set forth in the most recent Call to Artists issued for Initial Point Gallery, and the Application and Acknowledgements Form completed by Artist, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in these enumerated documents, does not reflect artwork as described to the Commission or the Gallery Curator, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. V. DISPLAY. A. Original artwork. Artist warrants that any and all artwork provided by Artist for display in Initial Point Gallery shall be, and is, original work conceived and created by Artist. ACCEPTANCE AGREEMENT—INrrIAL POINT GALLERY DISPLAY PAGE 2 Meridian City Council Meeting Agenda April 21,2020— Page 75 of 113 B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for purposes of advertising, marketing, and public information. Where practicable and to the extent of City's authority, Artist shall be acknowledged on each such photograph to be the creator of the original subject thereof, provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. C. Use of Artist's name. Artist hereby conveys to City permission to use Artist's name for purposes of advertising, marketing, and public information, without violation of Artist's rights of privacy or any other rights Artist may possess under this Agreement, provided that City shall not use Artist's logo, if any, for any purpose without the express, written permission of Artist. D. Use of City's name. City hereby conveys to Artist permission to use City's name for purposes of advertising, marketing, and public information, without violation of City's rights of privacy or any other rights City may possess under this Agreement, provided that Artist shall not use City's logo for any purpose without the express, written permission of the Mayor's Chief of Staff. E. Removal of artwork by City. City shall have the right to remove Artist's artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is intended that Artist's artwork will be displayed in Initial Point Gallery for the period set forth herein, this period may be shortened by City for any reason, without notice to the Artist. F. Removal of artwork by Artist. Artist shall coordinate with the Gallery Curator the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. G. Simultaneous display. City may elect to display the work of more than one Artist or Organization in Initial Point Gallery at any time, at the City's sole discretion. The manner and arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery Curator. VI.INDEMNIFICATION,WAIVER,AND INSURANCE. A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist's servants, agents, employees, guests, and/or invitees. B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist's performance of this Agreement, whether such loss or damage may be attributable to known or unknown ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 3 Meridian City Council Meeting Agenda April 21,2020— Page 76 of 113 conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance Artist's responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by Artist in the furtherance of Artists' rights or obligations described herein. Insurance of the artwork; of the Artist's person, property, or interests; and/or of the Artist's employees or agents shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be required in order to protect Artist's insurable interests for its rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for, transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery. VII. TERMINATION. A. Termination for cause. If City determines that Artist has failed to comply with or is in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Artist. C. Termination upon death or incapacity of Artist. This Agreement shall automatically terminate upon the death or incapacity of Artist. D. Force majeure. If performance of this Agreement or any obligation under this Agreement is prevented, restricted, or interfered with by causes beyond either party's reasonable control ("Force Majeure"), and if the party unable to carry out its obligations gives the other party prompt written notice of such event, then the obligations of the party invoking this provision shall be suspended to the extent necessary due to such event. The term Force Majeure shall include, without limitation, acts of God, fire, explosion, vandalism, storm or other similar occurrence, orders or acts of military or civil authority, or by national emergencies, insurrections, riots, or wars, or strikes, lock-outs, work stoppages, other labor disputes, or supplier failures. The excused party shall use reasonable efforts under the circumstances to avoid or remove such causes of nonperformance and shall proceed to perform with ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 4 Meridian City Council Meeting Agenda April 21,2020— Page 77 of 113 reasonable dispatch whenever such causes are removed or ceased. An act or omission shall be deemed within the reasonable control of a party if committed, omitted, or caused by such party, or its employees, officers, agents, or affiliates. E. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS. A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party and not an employee, agent,joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. C. Non-Discrimination. In fulfilling or exercising any right or obligation under this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns. Artist shall not subcontract or assign any of Artist's obligations under this Agreement that require or that may require Artist's artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist's artistic talent or expertise. All of the terms, provisions, covenants and conditions of this Agreement shall ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE S Meridian City Council Meeting Agenda April 21,2020— Page 78 of 113 inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed, if to the Artist, to the address written below, and if to the City, to: 33 E. Broadway Avenue, Meridian, Idaho, 83642. Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Alison Brush Address: Phone: E-mail: CITY OF MERIDIAN: BY: Robert Simison, Mayor Attest: Chris Johnson, City Clerk ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda April 21,2020— Page 79 of 113 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.G. Presenter: Chris Johnson Estimated Time for Presentation: 1 minute Title of Item - Resolution No. 20-2204: A Resolution (H-2020-0023 Blue Valley Elementary School) Modifying Note#17 on the Southridge Subdivision No. 1 Plat that Prohibits Direct Lot or Parcel Access to S. Spanish Fork Way to Allow an Exception for Lot 2, Block 2, Located at 1830 W.American Fork Drive in the City of Meridian,Ada County, State of Idaho; and Providing an Effective Date Plat Note Modification for Blue Valley Elementary School ATTACHMENTS: Description Type upload Date Blue Valley Elementary School Plat Note Modification Resolution 4/15/2020 Reso Meridian City Council Meeting Agenda April 21,2020— Page 80 of 113 ADA COUNTY RECORDER Phil McGrane 2020-046952 BOISE IDAHO Pgs=3 VICTORIA BAILEY 04/22/2020 04:42 PM CITY OF MERIDIAN, IDAHO NO FEE CITY OF MERIDIAN RESOLUTION NO. 20-2204 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION MODIFYING NOTE #17 ON THE SOUTHRIDGE SUBDIVISION NO. 1 PLAT THAT PROHIBITS DIRECT LOT OR PARCEL ACCESS TO S. SPANISH FORK WAY TO ALLOW AN EXCEPTION FOR LOT 2, BLOCK 2, LOCATED AT 1830 W. AMERICAN FORK DRIVE IN THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 14, 2020 the City Council of Meridian, held a hearing on the modification of Note #17 on the Southridge Subdivision No. 1 plat that prohibits direct lot or parcel access to S. Spanish Fork Way to allow an exception for Lot 2, Block 2. located 1830 W. American Fork Drive in the City of Meridian, Ada County, State of Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described plat note modification; and NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Note #17 on the Southridge Subdivision No. 1 plat that prohibits direct lot or parcel access to S. Spanish Fork Way to allow an exception for Lot 2, Block 2, located 1830 W. American Fork Drive in the City of Meridian, Ada County, State of Idaho, is hereby modified as shown in the attached Exhibit"A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 21st day of April, 2020. Approved by the Mayor of the City of Meridian, Idaho, this 21st day of April, 2020. Attest: 4 ' SFAL Mayor Roberf E. mison Chris Johnson, ty Clerk ° Blue Valley Elementary School—Vacation—H-2020-0023 CITY OF MERIDIAN RESOLUTION NO. 20-2204 BY THE CITY COUNCIL: BERNT,BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION MODIFYING NOTE #17 ON THE SOUTHRIDGE SUBDIVISION NO. l PLAT THAT PROHIBITS DIRECT LOT OR PARCEL ACCESS TO S. SPANISH FORK WAY TO ALLOW AN EXCEPTION FOR LOT 2, BLOCK 2, LOCATED AT 1830 W. AMERICAN FORK DRIVE IN THE CITY OF MERIDIAN, ADA COUNTY, STATE OF IDAHO; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, on April 14, 2020 the City Council of Meridian, held a hearing on the modification of Note #17 on the Southridge Subdivision No. 1 plat that prohibits direct lot or parcel access to S. Spanish Fork Way to allow an exception for Lot 2, Block 2. located 1830 W. American Fork Drive in the City of Meridian, Ada County, State of Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described plat note modification; and NOW THEREFORE,BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That Note #17 on the Southridge Subdivision No. 1 plat that prohibits direct lot or parcel access to S. Spanish Fork Way to allow an exception for Lot 2, Block 2, located 1830 W. American Fork Drive in the City of Meridian, Ada County, State of Idaho, is hereby modified as shown in the attached Exhibit"A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Passed by the City Council of the City of Meridian, Idaho, this 21st day of April, 2020. Approved by the Mayor of the City of Meridian, Idaho, this 21st day of April, 2020. Attest: Mayor Robert E. Simison Chris Johnson, City Clerk Blue Valley Elementary School—Vacation—H-2020-0023 STATE OF IDAHO, ) ) ss County of Ada ) On this 21st day of April , 2020,before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT E. SIMISON and CHRIS JOHNSON, known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. (SEAL) NOTARY PUBLIC FOR IDAHO RESIDING AT: Merdian, Idaho MY COMMISSION EXPIRES: 3-28-2022 Blue Valley Elementary School—Vacation—H-2020-0023 EXHIBIT "A" Recorded Plat and Proposed Modification ILK Final Plat For Southridge Subdivision Phase 1 Situated In a porOon of the NE 1/4 of Section 23, Townsliip 3 Nprth,Range 1 West,B.M. City of Meridian,Ada Gounty,Idaho ra""..W 2011 1�,T W.V.A¢blIS�GiS �{ ... ....... ................ Pr9f 9r ACr+�Sr .................. �- ............... avJ ,w. 4 744' Aar am' Notes 4F W.OVERLANDRD. °1 $haatlndex Baer I�YI e.rnwmiaecam.wr.re.r.rr e,L�M�,fnr i� BLOCK I �. ��S�A T•Vi MW1G V���dM1r� p��r b. � 8E?'�-PA714:PAr4�Ax a itl3y n r ,W W W6 VN.LM W,iP u ' VurS 9�.a�,an.arvsr rlsn: 7-r i 81RI1-g90r5 d wr 0 Pr�reo,rya w ,nh sari.ao mma r.mpart lV a l MUI:-%CIF 6 7.! Yos y oap wwP"r•o a o,oe.nmc n Awwr rw., Unpl S sim e-on,c i ir�c T+ats Y -.�nrr.rPv+erYiwr.nw.Nxraw,:nea�rY..an,nwY»vn.r y I rm ar e.rasa Wa vacr A +�hrt aim�-m:a,u,¢d rrwpn _ox r p rE,N,nar:n.. ..vs a n<o�r o raw..,..a u s¢I•,-�arrwe sor ;F3 a wn um S ea,rT.+e y.y���� nn®.a ww�,avnui miai��mwe�. 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G mr rim'a ell ri znfFdFP 5^!J16R PX� •aVerivr pn. gr,fj•a+m ON We aPJtb•flY yka• C,l'G.I IRC a si,-��✓waa nu:ra,rn•fli aese• rax.a�muses �� � carun�Pal:mm�:ram w Rr �m.�e nduwne rrc er+e.aarw on. rr+e wni nanar+rUi,V::M �,m DeveloperiOwtler .°c ,IH G fPhSC P __R— akraw,'K 14 Wr K•oar —•a,d un Linder 108,LLC IBLOOK7 KWW.. - - r �tm,c MO)M-A55 Kwr-u- f ua as'v'hn.'iA.WA6 Y.UR ° Tar�" ------------- ,VrL Ph Blue Valley Elementary School—Vacation—H-2020-0023 Meridian City Council Meeting Agenda April 21,2020— Page 83 of 113 �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment-04/15/20 -$3,597,288.26 ATTACHMENTS: - All loa AP Invoices for Payment Cover Memo 4/15/2020 Meridian City Council Meeting Agenda April 21,2020— Page 84 of 113 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees March 2020 1,162,386.02 O1 General Fund BANK OF AMERICA VISA#5201 March 2020 21,367.02 O1 General Fund BPA HEALTH,INC. EAP Premiums,April 2020,501 employees 1,574.13 O1 General Fund BROWNELLS Firearms Parts 79.98 O1 General Fund BRYCYN B CAMPBELL EducReimb:B.Campbell, Paramedic Science Cert 1,300.00 Program Nat'l O1 General Fund CDW GOVERNMENT Havis 2pt Docking Station 5,880.00 O1 General Fund CDW GOVERNMENT Pulse Sec Connect Sec VPN Lic 1Y 50U 3,900.00 O1 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridan Cobra Plan April 2020 B.Nielsen, 2,325.48 BENEFITS PLAN TRUST B.Bjornson O1 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP April 2020 21,425.82 BENEFITS PLAN TRUST O1 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan April 2020 319,806.40 BENEFITS PLAN TRUST O1 General Fund DASH MEDICAL GLOVES Latex Gloves 143.80 O1 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-000-Cobra April 2020 Premiums 127.95 O1 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-0000-April 2020 Premiums 21,587.26 O1 General Fund DISCOVERY BENEFITS PO#20-0226 MARCH 2O20 DISCOVERY BENEFITS 1,437.30 O1 General Fund DISCOVERY BENEFITS PO#20-0226NOV. 2019-DISCOVERY BENEFITS 1,272.75 O1 General Fund DOOR SERVICE OF IDAHO temporary doors with deadbolts to refurbish others at 3,252.00 parks O1 General Fund H.D. FOWLER COMPANY fitting for Discovery Dog Park water toys-qty 1 6.44 O1 General Fund H.D. FOWLER COMPANY threaded bushings for all parks-qty 175 164.50 O1 General Fund HENINGER ENTERPRISES, LLC Evidence Hood Test 85.00 O1 General Fund IDAHO POWER Idaho Power Street Lights 2203586629 26,942.09 O1 General Fund IDAHO PRESS-TRIBUNE Hill Properties Rezone 106.83 O1 General Fund IDAHO PRESS-TRIBUNE McKay Farm Subdivision AZ, Idaho Central Credit Union 96.48 CUP,G O1 General Fund IDAHO STATESMAN MARCH 2O20 JOB POSTINGS/LEGAL NOTICES 690.00 O1 General Fund INTERMOUNTAIN GAS 0981623008 March 2020 4,470.20 O1 General Fund LOWE'S 220/6 lithium battery operated smoke and co alarms 94.80 O1 General Fund LOWE'S Gloves(PPE) Bldg Inspectors 172.76 O1 General Fund LOWE'S Kleiner community garden fittings-qty 3 2.42 O1 General Fund LOWE'S Lysol Spray for inspector's company vehicles Qty.16 103.04 O1 General Fund MASTER ROOTER SERVICE INC hydro-jet pipes to cleanout Discovery Park sand/water 296.00 play O1 General Fund MASTERCARD 220/MC#1 Fire 3-31-20 Statement, 84.80 O1 General Fund MASTERCARD 220/MC#2 Fire 3-31-20 Statement, 2,427.93 O1 General Fund MASTERCARD 220/MC#3 Fire 3-31-20 Statement, 62.94 O1 General Fund MASTERCARD 220/MC#5 fire 3-31-20 Statement, 1,839.44 Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 85 of 113 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD 220/MC#6 Fire 3-31-20 Statement, 2,556.63 01 General Fund MASTERCARD HR MC Statement March 2020 401.25 01 General Fund MASTERCARD MC#1 Public Works Statement 03/31/2020 281.53 01 General Fund MASTERCARD MC#2 ComDev Bldg Svcs 3/2020 2,358.91 01 General Fund MASTERCARD MC COMDEV#1-3/20 79.00 01 General Fund MASTERCARD MC IT March 2020 Statement 6,872.30 01 General Fund MASTERCARD MC Mayor#1, #0751, 3/31/20 Statement 3.00 01 General Fund MASTERCARD MC Parks#1 3/31/20 Statement- 25.10 01 General Fund MASTERCARD MC Parks#2 3/31/20 Statement- 93.96 01 General Fund MASTERCARD MC Parks#3 3/31/20 Statement- 3,872.90 01 General Fund MASTERCARD MC Parks#4 3/31/20 Statement- 102.86 01 General Fund MASTERCARD MC PD# 5 3/31/2020-Statement- 796.56 01 General Fund MASTERCARD MC PD#8 3/31/20-Statement- 318.14 01 General Fund MASTERCARD MC PD#1 3/31/2020-Statement- 13.00 01 General Fund MASTERCARD MC PD#2 3/31/2020-Statement- 1,809.61 01 General Fund MASTERCARD MC PD#3 3/31/2020-Statement- 284.16 01 General Fund MASTERCARD MC PD#4 3/31/20-Statement- 617.71 01 General Fund MASTERCARD MC PD#4 February 2020 Statement (617.71) 01 General Fund MERCER HEALTH&BENEFITS PO# 18-0200 MERCER HEALTH &BENEFITS 5,000.00 CONSULTING April 2020 01 General Fund MINUTEMAN,INC. 220/Hardware for pull station cam lock,Sta. 3 7.95 01 General Fund MISTER CAR WASH Fleet Washes for March 2020 150.00 01 General Fund MOTIONS DANCE STUDIO instructor fee-Dazzle/Dance,3ust Dance 3/6-3/20/20- 181.65 qty 10 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance-April 2020 672.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance-April 2020 894.38 01 General Fund NORTHWEST FIRE FIGHTERS Acct#52 April 2020 Insurance Premiums 106,239.04 BENEFITS TRUST 01 General Fund REAL ANIMAL MANAGEMENT 20-0144 goose management services-February 2020 2,970.00 01 General Fund RICOH USA,INC C86243698 March 2020 Copier Expense 78.10 01 General Fund RICOH USA,INC C86276344-IMC4500-MARCH 2O20 COPIES 277.84 01 General Fund RICOH USA,INC Copier Addtl Images CID,C86284085,march 2020 426.81 01 General Fund RICOH USA,INC Copier Addtl Images for Lt Hall C86216993 March 2020 110.07 01 General Fund RICOH USA,INC Copier Addtl Images for MADC,C86197400, March 31.52 2020 01 General Fund RICOH USA,INC Copier Addtl Images for PSTC,C86247349, March 2020 84.62 01 General Fund RICOH USA,INC Print Copies Plan Review 3/2020 S/N C86243745 85.58 01 General Fund SHRED-IT USA, LLC. Finance, MUBS March 2020 Shredding 28.87 01 General Fund SHRED-IT USA, LLC. shredding PD Documents 02/27/20 165.69 01 General Fund SYNCB/AMAZON 446673469749; 220/2 Fire Invest NFPA books 204.26 Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 86 of 113 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund SYNCB/AMAZON 456768967937; 220/Grill for Station 6 568.00 O1 General Fund SYNCB/AMAZON 458657737695; credit on pumps for 2-cycle oil-qty 3 (26.07) O1 General Fund SYNCB/AMAZON 649546696985; 2-cycle oil-qty 2 439.98 O1 General Fund SYNCB/AMAZON 765746553434; pumps for 2-cycle oil -qty 3 31.89 O1 General Fund SYNCB/AMAZON 765766759883; computer desktop microphone-qty 1 33.88 O1 General Fund SYNCB/AMAZON 774398933749; 220/Filing cabinet for training capt @ 99.99 PSTC O1 General Fund THE UPS STORE Postage to send Evidence to Lab 56.46 O1 General Fund TRI-TECH FORENSICS, INC Drug Test Kits Qty.20 411.79 O1 General Fund UNIFORMS 2 GEAR New Hire Gear, N.Anderson 857.94 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums April 2020 4,209.80 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 6,527.99 April 2020 O1 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 5,208.42 April 2020 O1 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins April 5,190.02 2020 O1 General Fund VISION SERVICE PLAN Client#30044489-April 2020 Premiums 4,514.43 O1 General Fund VISION SERVICE PLAN Client#30044489-Cobra April 2020- B.Nielsen, 31.36 B.Bjornson O1 General Fund WEX BANK INC #0496-00-332449-8,3/31/2020_WEX_Bank 25,626.69 O1 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-April 2020 Premiums 6,228.20 Total 01 General Fund 1,802,999.64 20 Grant Fund IDAHO STATESMAN MARCH 2O20 JOB POSTINGS/LEGAL NOTICES 80.04 governmental 20 Grant Fund JESSE TREE OF IDAHO Jesse Tree Homelessness Prevention 4,143.00 governmental Total 20 Grant Fund 4,223.04 governmental 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0243 ACHD Meridian Rd,Cherry to Ustick Constr.to 175,936.20 Fund 2/29 60 Enterprise ADVANCED CONTROL SYSTEMS, LLC PO#20-0092,SCADA Support Services 1,725.00 Fund 01/07/20-01/24/20 60 Enterprise ADVANCED CONTROL SYSTEMS, LLC PO#20-0092,SCADA Support Services 2,558.75 Fund 01/20/20-02/25/20 Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 87 of 113 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise BANK OF AMERICA VISA#5201 March 2020 558.11 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 IVR Phone Services March 2020 2,425.75 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Lockbox Payment Processing March 2020 1,545.96 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement 03/20/20&Delinquent Notice 14,522.81 Fund Processi 60 Enterprise BPA HEALTH, INC. EAP Premiums,April 2020, 501 employees 484.98 Fund 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP April 2020 4,384.56 Fund BENEFITS PLAN TRUST 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan April 2020 115,892.42 Fund BENEFITS PLAN TRUST 60 Enterprise CIVIL SURVEY CONSULTANTS 18-0132 TO 10763.a ACHD Linder Rd(Cayuse Creek- 392.00 Fund FINAL BILL 60 Enterprise DANIEL SCHWACOFER REFUND WT/S/T: 2173 W SONOMA DR,TITLE 42.49 Fund COMPANY OVERPAID 60 Enterprise DARLENE PIERCE REFUND WT/S/T: 1433 W ELM PL RENTER OVERPAID 343.33 Fund IN ERROR 60 Enterprise DELTA DENTAL PLAN OF IDAHO Group#0133-0000-April 2020 Premiums 6,946.65 Fund 60 Enterprise DOOR SERVICE OF IDAHO Install New Half Window in Shop Door@Admin Bldg, 450.00 Fund WO#292441 60 Enterprise ENVIRONMENTAL EXPRESS,INC. FIA pump tubing (2 qty) 174.81 Fund 60 Enterprise FERGUSON ENTERPRISES INC. No PO S/N Blackcat Lift Station Pump Air Imp.to 3/31 5,765.88 Fund 60 Enterprise HACH COMPANY Hach Hi&Low Range Hardness Chemkey,Qty 6 148.92 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Duct tape(1 qty) 14.97 Fund 60 Enterprise HOPPER ELECTRIC SERVICE INC No PO Well 20B Assess.&Reconst.Grounding Strap to 430.91 Fund 3/20 60 Enterprise INTERMOUNTAIN GAS 0981623008 March 2020 7,989.19 Fund 60 Enterprise MASTERCARD MC City#3 #4976 March 2020 Statement 848.88 Fund 60 Enterprise MASTERCARD MC City#6 March 2020 Statement 848.88 Fund Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 88 of 113 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MASTERCARD MC City#7#0587 March 2020 Statement 683.87 Fund 60 Enterprise MASTERCARD MC City#8#0595 March 2020 Statement 1,242.72 Fund 60 Enterprise MASTERCARD MC City#9#0579 March 2020 Statement 1,079.51 Fund 60 Enterprise MASTERCARD MC WW#0611 March 2020 Statement 822.50 Fund 60 Enterprise MASTERCARD Water MC#0538 March 2020 Statement 191.49 Fund 60 Enterprise MICHAEL&LETITIA SCHAFER REFUND WT/S/T: 962 S OTTER AVE,TITLE COMPANY 47.93 Fund OVERPAID 60 Enterprise NCPERS GROUP LIFE INS NCPERS Group Life Insurance-April 2020 160.00 Fund 60 Enterprise NORCO Laundry detergent for Ops building team(2 qty) 52.40 Fund 60 Enterprise POLYDYNE INC 20-0001 Polymer(34,500 Ibs) 41,779.50 Fund 60 Enterprise REPUBLIC SERVICES-TRANSFER Biosolids disposal for March 2020 22,124.88 Fund STATION 60 Enterprise REPUBLIC SERVICES,INC. Republic Trash Services March 2020 1,356,981.27 Fund 60 Enterprise RICOH USA,INC C86232612 C86232690 B/W&Color Pages ENV and 166.27 Fund PW Printers 60 Enterprise RICOH USA,INC C86234082 b/w(726 qty)&color(418 qty)images for 31.87 Fund Mar 20 60 Enterprise RICOH USA,INC C86236263 b/w(36 qty)&color(205 qty) images for 13.01 Fund Mar 20 60 Enterprise RICOH USA,INC C86242095 b/w(1,082 qty)&color(164 qty)images 39.57 Fund 60 Enterprise RICOH USA,INC SN#C86250182, Black,White,Color Copies,Qty 9,699 157.03 Fund 60 Enterprise SHRED-IT USA, LLC. Finance, MUBS March 2020 Shredding 28.88 Fund 60 Enterprise SYNCB/AMAZON 443475569843; Marking Applicator Wand for Locating, 67.95 Fund Qty 3 60 Enterprise SYNCB/AMAZON 447858676568; Car charger for P. Cotten's Sam Ga S9 16.98 Fund cell 60 Enterprise SYNCB/AMAZON 494984577744; Distilled Water,Qty 1 26.99 Fund Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 89 of 113 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise SYNCB/AMAZON 693684569448; Repair kit for PPE-Waders(1 qty) 13.24 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums April 2020 1,305.60 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 1,642.68 Fund April 2020 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 1,335.68 Fund April 2020 60 Enterprise UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins April 839.80 Fund 2020 60 Enterprise VISION SERVICE PLAN Client#30044489-April 2020 Premiums 1,564.62 Fund 60 Enterprise WESTERN RUBBER&MFG No Po Packers for new screen assembly Well No. 15 to 4,186.28 Fund 4/1 60 Enterprise WEX BANK INC #0496-00-332449-8,3/31/2020—WEX—Bank 6,079.76 Fund 60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52-April 2020 Premiums 2,951.85 Fund Total 60 Enterprise 1,790,065.58 Fund Report Total 3,597,288.26 Date:4/15/20 01:48:44 PM Meridian City Council Meeting Agenda April 21,2020— Page 90 of 113 Page:6 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.A. Presenter: Estimated Time for Presentation: 15 Title of Item - Information Technology: Annual Report Meridian City Council Meeting Agenda April 21,2020— Page 91 of 113 ANNUAL UPDATE Information Technology (jWE IDIZ IAN,:- ' AGENDA • Introduction to IT Team — What We Do • Recent Successes — COVID- 19 / Remote Work Needs • Upcoming Budget Needs INFORMATION TECHNOLOGY Mission We are a customer focused Information Technology department providing friendly, innovative technology services to City employees, elected officials, and the community. Vision To be a strategic partner for our city and community. SERVICE DESK Hardware/Software Support _ Asset Management/Purchasing And beyond... 11 Phone support @ Email Support City-Wide Inventory Audio/Visual Support Service Desk Manager Technology Purchasing Software Support �c 1\ c Asset Management Hardware Support C`ems 0��� � �QQ r jAccount Management Computer � 9® Replacements Cd rar`e p\ OO'c6oato F� Step ,mt C Psset Mg SERVICE DESK n Email Support 111 Phone support AI Account Management Audio/Visual Support Software Support R °C Hardware Support Police/Fire Support fi4 Police/Fire /►®(� Hardware/Software Support Support 60k ,n Asset Management/Purchasing And beyond... �: � . 4 cad/s S�QQ SOFTWARE ENGINEERING Services Software Development Technology Upgrades Application Support Data Migration User Experience/User Web Content Interface Design Management Process Improvement Automation Web SEO Enhancements Database Design and SQL Queries ADA Compliance Integrations Report Writing (SSRS) Bug Fixes Data Transformation Website Design Database Optimization SOFTWARE ENGINEERING Employee Lookup Travel Auth Water/Backflow SOTO PERSI IRIS Position Slots E-Impact Importer/ Integration HR Train Parks Training Tracker Witness Victim Health And Welfare Importer EPMD Clerks Content/Sign-in Education & Prevention Tools E-Recruitment Log NIBRS Reconciliation Crewsense to Timecard Records Retention Contract Management Police Calendar Document Tracking Password Management CFP (Comprehensive Police Daily Log Financial Plan) City Strategic Planning Emp No Generator Online Police Crash ITS/RMS/ NIBRS Report Timecard ITS Crime Map Online Police Report Incident Tracking City Fees E-Citation Police Field Training City Asset Tracking Police/Fire CAD Viewer t Nick Phares Mike Tanner Software Engineer Software Engineer Mgr SOFTWARE ENGINEERING Easement Importer Public Works CRM Public Works Dashboard Dog License Importer Accela to MIP Importer Mayor's Office CRM Police Scheduler Licensed Professionals Staff Report Creator Importer - cce LEA [a - PRR System - CIT wain Nell Ryan Schafer Software Enginee Software Engineer SOFTWARE ENGINEERING E-Recruitment Content Management Site Searching intranet meridiancity.org WW Train ADA Compliance Password Management SEO IT Purchase Orders UX Design Victim Witness Bank of America Website Design ./ Importer Tu-Anh Bockenstette Catherine Roebuck Software Engineer Web Developer Mapping Software User Support W esri Q IS (0 GIs - Annexation and Easement Verification and Data Entry GIS Data AO Maintenance Program Fire Mapping and o� Analysis COMPFASS AL Data Dashboards and Visualizations JI T I� -1692 DIGLINE .-. Large Format ,,-g G D B Plotting Services Automated GIS Data Exchange *�Z Administration Incorporating Latest Asset Management / AVL System Spatial Technology ® GIS Integration Parks Story Mapping i Solutions Parks Pathway GIS Data GIS/Billing Integration �Y �' � � Entry Process Creation Web Mapping Servers GIS Scripting Support � Tom Miller Doug Green INFRASTRUCTURE Application HostingEli Daniel a Data prptection Network Administrator ISO Admin � Technical Support WiFi,VPN -� ; Fiber Network Firewall and Network Security �� Servers Network Connectivity Storage Internet Connectivity �- , ' Email system � VoIP &Telecommunications VMware Technical Support Jamie Beehn ISystems . • s 6 INFRASTRUCTURE Leads IT department Technology strategy City wide Information security —Mqq %W.pppppp.. "ql Policy and governance fppp,PP Install & Design Disaster recovery Review/NegotiateSoftware Systernsl F.F, W rct MaDagement Contracts " YY�' 1 • Support � c�lectD.6XSupport l4 � KristyVigil Dave Tiede Systems Analyst / Chief Information Officer Project Manager SUCCESSES • Electronic Submittals / Plan Review Phase 2 • Server Migration Complete • Windows 10 upgrades • Enterprise Content Management Phase • ITS/RMS Data Migration (:MN- EP,IDIAN, IDAHO SUCCESSES • COVID- 19 — Near continual updates to website — Lots of people remote quickly — Council and commission meetings remote (::�WE IDIAM_�� IDAHO UPCOMING BUDGET NEEDS • Enterprise Content Management (continued) • Communication Infrastructure Extensions (:MN- EP,IDIAN, IDAHO QUESTIONS :.) WE FINISHED THE BUT IT TOOK SO wSHOULD I IT CDT R.F.P. MOCESS AND LONG THAT ALL OF PROCEEDUS THIS SELECTED A VEI DDF . THF—IA TECHNOLOGY � STUPIDLY? FAR. 15 OBSOLETE. y dh 4 f E IDIAN IDAH � �E IDIAN^ ITEM SHEET IDAHO Council Agenda Item - 5.13. Presenter: Estimated Time for Presentation: 15 Title of Item - Human Resources: COVID-19 Employee Policy Discussion OL -A Jill ATTACHMENTS: ioioa Emergency FMLA Expansion Policy Cover Memo 4/21/2020 Temporary Emergency Paid Sick Leave Policy Cover Memo 4/21/2020 Meridian City Council Meeting Agenda April 21,2020— Page 92 of 113 City of Meridian Emergency Family and Medical Leave Expansion Act (Covid-19) Temporary Policy Enacted April 21, 2020 Effective Until December 31, 2020 Subject: Emergency Family Medical Leave Expansion Act(Covid-19) Purpose: To comply with the Families First Coronavirus Response Act and to assist employees affected by the COVID-19 outbreak with job-protected leave. The City's existing FMLA leave policy still applies to all other reasons for leave outside of this policy. Policy: The City shall provide leave to eligible employees for qualified medical or family related reasons as outlined within the following procedures. All leaves under this policy will end on December 31, 2020. Authority and Responsibility: Human Resources shall be responsible for administering and interpreting this policy. Procedures and Related Information: A. Eligible Employees Any employee employed by the City of Meridian for at least 30 days. This temporary policy does not apply to Emergency Responders as defined by the Department of Labor. Requests by an emergency responder for use of this temporary policy will be evaluated on a case by case basis. B. Reason for Expanded FMLA Leave Eligible employees who are unable to work or telework due to a need to care for their child when the school or place of care has been closed, or the regular childcare provider is unavailable due to a public health emergency with respect to COVID-19. If you are unable to work or telework because you need to care for a son or daughter under the age of 18 because the child's school or place of care has been closed, or the child care provider for the child is unavailable due to a public health emergency. In order to be eligible for the EFMLA, no other suitable person (such as a co-parent or co-guardian)will be caring for the Son or Daughter during the period for which the Employee takes EFMLA. A childcare provider is anyone that receives compensation for providing childcare services on a regular basis, it doesn't need to be a formal "day care."A childcare provider can also be a family member or neighbor who has been caring for your child and but is not being paid. School is an elementary, secondary school, day care facilities, preschools,before and after school care programs, schools, homes, summer camps, summer enrichment programs, and respite care programs. A "son or daughter" is defined by the FMLA regulations as a biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is either under 18 years of TEMPORARY POLICY-EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT(COVID-19)PAGE 1 OF 3 Meridian City Council Meeting Agenda April 21,2020— Page 93 of 113 age, or is 18 years of age or older and"incapable of self-care because of a mental or physical disability" at the time FMLA leave is to commence. C. Duration of Leave Employees are entitled to take up to 12 weeks of leave to use during April 2020 through December 31, 2020 for the purpose stated above (Section B). This time is included in and not in addition to the total FMLA leave entitlement of 12 weeks in a calendar year. For example, if an employee has already taken 6 weeks of FMLA leave, that employee would be eligible for another 6 weeks of FMLA leave under this policy. While on family medical leave, the City may require that the employee periodically report his/her status and intention to return to work. Once school or childcare has resumed, you must return from work as your need for will no longer be present. You must notify the City as far in advance as possible when your child's school or place of care has or will be re-opened or if you have found other care options for your child and you can return to work. D. Pay During Expanded FMLA Leave The first two weeks days of leave is unpaid; however, employees may use any accrued vacation leave, sick leave, during this leave. The employee may also elect to use the paid leave provided under the Emergency Paid Sick Leave Act enacted April 21, 2020, effective until December 31, 2020. After the first 2 weeks days, leave will be paid at two-thirds of an employee's regular rate of pay under the Fair Labor Standards Act(FLSA) for the number hours the employee would normally been scheduled to work during the week you take leave. Pay will not exceed$200 per day, and $10,000 in total. Any unused portion of this pay will not carry over to the next year. Any employees with varying hours of work should notify human resources for a computation of number of hours to be paid. E. Employee Status and Benefits During Leave While an employee is on expanded leave, the City will continue the employee's benefits during the leave time as the same level and under the same conditions as if the employee had continued to work. While on paid leave, the City will continue to make payroll deductions to collect the employee's share of benefit contributions. During any unpaid portions of the leave, the employee may have to continue their benefit contributions by making payments directly to the City. Human resources will provide instructions if payments are necessary. F. Procedure for Requesting Leave All employees requesting Emergency Family Medial Leave must notify their supervisor and contact human resources of the need for leave as soon as practicable. Verbal notice will be accepted until such time that written notice can be provided. The employee's notice should include a brief statement as to the reason for leave, and if possible, the expected duration. Within 5 business days after the TEMPORARY POLICY-EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT(COVID-19)PAGE 2 OF 3 Meridian City Council Meeting Agenda April 21,2020— Page 94 of 113 employee has provided this notice, human resources will complete and provide the employee with the appropriate FMLA paperwork. Benefits while on Family Medical Leave Employees will be required to coordinate any available sick leave and vacation to make up the difference in salary before utilizing leave without pay. The paid leave will be counted toward the twelve (12) weeks of Emergency Family Medical Leave. Protections While on Leave: When you return from leave under this policy, we will return to the same job, or one that is nearly identical (equivalent). We will also continue your health insurance benefits while you are on leave. All questions concerning this policy should be directed to the Human Resources Director. TEMPORARY POLICY-EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT(COVID-19)PAGE 3 OF 3 Meridian City Council Meeting Agenda April 21,2020— Page 95 of 113 City of Meridian Emergency Paid Sick Leave (COVID-19) Temporary Policy enacted April 21, 2020 effective until December 31, 2020 Subject: Emergency Paid Sick Leave Purpose: To comply with the Families First Coronavirus Response Act and to assist employees affected by the COVID-19 outbreak with emergency paid sick leave. Policy: The City shall provide leave to eligible employees for qualified medical or family related reasons as outlined within the following procedures. Authority and Responsibility: Supervisors and Directors shall be responsible to ensure the appropriate administration of this policy in consultation with Human Resources. Procedures and Related Information: A. Eligible Employees Any employee employed by the City of Meridian. This temporary policy does not apply to Emergency Responders as defined by the Department of Labor. Requests by an emergency responder for use of this temporary policy will be evaluated on a case by case basis. B. Emergency Paid Sick Leave Eligibility Emergency paid sick leave is required when an employee is unable to work or telework due to: 1. You are subject to a Federal, State, or local quarantine or isolation order related to COVID- 19. This order must prevent you personally from going to work, not just a general stay at home or shelter in place order. You may not take Emergency Paid Sick Leave if the City doesn't have work for you as a result of the order or other business circumstances. 2. You have been advised by a health care provider to self-quarantine due to concerns related to COVID-19. This can be because you have, you may have, or you are particularly vulnerable to COVID-19. 3. You are experiencing symptoms of COVID-19 and are seeking medical diagnosis due to having a cough, fever, shortness of breath or other COVID-19 symptoms identified by the U.S. Centers for Disease Control and Prevention. 4. You are caring for an individual who is subject to an order as described in 1 or 2 above. You must be needed to actually care for the individual. The individual must be a person regularly living with you, an immediate family member, or similar person who you have a relationship TEMPORARY POLICY-EMERGENCY PAID SICK LEAVE(COVID-19)PAGE 1 OF 4 Meridian City Council Meeting Agenda April 21,2020— Page 96 of 113 with that creates an expectation that you would care for the person if he or she were quarantined or self-quarantined. 5. You are caring for your child because the child's school or place of care has been closed due to COVID-19 or your childcare provider is unavailable due to COVID-19 precautions. In order to be eligible under this provision, no other suitable person(such as a co-parent or co- guardian)will be caring for the child during the period you are requesting off as EPSLA. 6. You are experiencing any other substantially similar condition specified by the Secretary of Health and Human Service in consultation with the Secretary of the Treasury and the Secretary of Labor. Definitions: Child means a biological, adopted, or foster child, a stepchild, a legal ward, or a child of a person standing in loco parentis who is either under 18 years of age or is 18 years of age or older and "incapable of self-care because of a mental or physical disability" at the time Emergency Paid Sick Leave starts. A childcare provider is anyone that receives compensation for providing childcare services on a regular basis, it doesn't need to be a formal "day care."A childcare provider can also be a family member or neighbor who has been caring for your child and but is not being paid. School is an elementary, secondary school, daycare facilities,pre-schools,before and after school care programs, schools, homes, summer camps, summer enrichment programs, and respite care programs. Once you begin leave under the first four reasons, you must continue to take paid sick leave each day until you either(1)use the full amount of paid sick leave or(2)no longer have a qualifying reason for taking paid sick leave. This means you have waited 14 days and show no symptoms of COVID-19, or you have been symptom-free (fever over 100.417, cough, shortness of breath) for 72 hours without the use of any medications to reduce fever or suppress a cough and at least 7 days have passed since symptoms first appeared. This limit is imposed because if you are sick or possibly sick with COVID-19, or caring for an individual who is sick or possibly sick with COVID-19, the intent of FFCRA is to provide such paid sick leave as necessary to keep you from spreading the virus to others. Once school or childcare has resumed, you must return from work as your need for emergency paid sick leave will no longer be present. If you intend to use Emergency FMLA to continue to be absent from work after your emergency paid sick leave has been used,you must notify Human Resources as soon as possible. Notification Requirements: If you need to use emergency paid sick leave,you need to provide us with as much notice as possible and that is practicable under the specific circumstances of your situation for requesting the leave. During emergency paid sick leave, employees are entitled to the following: TEMPORARY POLICY-EMERGENCY PAID SICK LEAVE(COVID-19)PAGE 2 OF 4 Meridian City Council Meeting Agenda April 21,2020— Page 97 of 113 - Full-time employees may receive 80 hours at their regular rate of pay for leave taken for reasons I —3 above. However, when caring for a family member(for reasons 4—6 above), leave is paid at two-thirds the employee's regular rate of pay. - Part-time employees may receive the number of hours that the employee works, on average, over a two-week period. Pay will not exceed $511 per day, and $5,110 in total where leave is taken for reasons 1 —3 above; and$200 per day, $2,000 in total where leave is taken for reasons 4 - 6 above. Compensation During Approved Leave: Full - Time Employees: If you are a full-time employee are scheduled to work 40 hours per week you will receive 80 hours of Emergency Paid Sick Leave at you regular rate of pay with the following restrictions: a. If you are absent for reasons 1, 2, or 3 above you will be paid at your regular rate of pay, up to $511 per day, up to a maximum of$5,110. b. If you are absent for reasons 4, 5, or 6 above,you will be paid at two-thirds (2/3) of your regular rate of pay, up to $200 per day, up to a maximum of$2,000. Part-Time Employees: If you work less than 40 hours per week, you will receive a prorated amount of hour of EPSLA paid at your regular rate of pay with the following restrictions: c. You will receive Emergency Paid Sick Leave hours that equal the number of hours that you work on average over a 2-week period. d. If you are absent for reasons 1, 2, or 3 above you will be paid at your regular rate of pay, up to $511 per day, up to a maximum of$5,110. e. If you are absent for reasons 4, 5, or 6 above, you will be paid at two-thirds (2/3) of your regular rate of pay, up to $200 per day, up to a maximum of$2,000. Use of Other Paid Time Off: Employees may choose to supplement the wages paid under the Emergency Paid Sick Leave to bring your paid time off up to as close to 100% of your wages as possible. C. Interaction with Other Paid Leave An employee may use emergency paid sick leave under this policy before using any other accrued paid time off for the qualifying reasons stated above. If an employee is using leave under this policy, they may use available leave to supplement their pay in order to receive 100% of their wages. An employee on expanded FMLA leave under this policy may use emergency paid sick leave during the first 14 days of normally unpaid FMLA leave. D. Procedure for Requesting Emergency Sick Leave TEMPORARY POLICY-EMERGENCY PAID SICK LEAVE(COVID-19)PAGE 3 OF 4 Meridian City Council Meeting Agenda April 21,2020— Page 98 of 113 Employees must notify their supervisor or human resources of the need and specific reason for leave under this policy. A form will be provided to all employees and verbal notification will be accepted until a written notice can be provided. (Form to be finalized today or Monday) Once emergency paid sick leave has begun, the employee and human resources will communicate and determine a reasonable and appropriate time for the employee to return to work. Paid emergency sick leave under this policy will not be provided beyond December 31, 2020. Any unused paid sick leave will not carry over to the next year or be paid out to employees. E. Job Protections and Confidentiality of Protected Health Information Any employee who appropriately utilizes emergency paid sick leave under this policy will not be subject to discharge, discipline or discriminated against for work time missed due to this leave. An infected employee's privacy shall be protected to the greatest extent possible. When quarantine is warranted, management shall share only that information determined absolutely necessary to protect the health of other employees in the workplace, but maintain confidentiality as required by state and federal law. Employees exposed to a co-worker with COVID-19 should refer to CDC guidance for how to conduct a risk assessment of their potential exposure at www.cdc.gov/coronavirus/2019-ncov. All questions concerning this policy should be directed to the Human Resources Director. TEMPORARY POLICY-EMERGENCY PAID SICK LEAVE(COVID-19)PAGE 4 OF 4 Meridian City Council Meeting Agenda April 21,2020— Page 99 of 113 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.C. Presenter: Estimated Time for Presentation: 1 Title of Item - Resolution 20-2205: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of the FM LA Employee Policy ATTACHMENTS: Description T Upload Date Resolution Resolution Meridian City Council Meeting Agenda April 21,2020— Page 100 of 113 CITY OF MERIDIAN RESOLUTION NO. 20-2205 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERRAULT, STRADER A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN ENACTING A TEMPORARY POLICY—EMERGENCY FAMILY AND MEDICAL LEAVE EXPANSION ACT (COVID-19); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have authority over the operations, policies, and procedures for the City of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The City of Meridian has enacted a Temporary Policy on April 21, 2020 effective until December 31, 2020 — Emergency Family and Medical Leave Expansion Act (Covid-19); a copy of said policy is attached and incorporated by reference as Exhibit"A". SECTION 2. This Resolution shall be in full force and effect upon adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 21st day of April, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this 21 st day of April, 2020. APPROVED: Mayor Robert E. Simison ATTEST: By: Chris Johnson, City Clerk TEMPORARY POLICY-EMERGENk*'1ftfflff1tV Q1UM$'1WiN9 RFAV@ R��SWR0A{f?40cN bG1913 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 5.D. Presenter: Estimated Time for Presentation: 1 Title of Item - Resolution 20-2206: A Resolution Of The City Council Of The City Of Meridian Adopting Expansion of Sick Leave Policy for COVID-19 Related Leave ATTACHMENTS: Description T Upload Date Resolution Resolution Meridian City Council Meeting Agenda April 21,2020— Page 102 of 113 CITY OF MERIDIAN RESOLUTION NO. 20-2206 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERRAULT, STRADER A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN ENACTING A TEMPORARY POLICY—EMERGENCY PAID SICK LEAVE (COVID-19); AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the Mayor and City Council have authority over the operations, policies, and procedures for the City of Meridian; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: SECTION 1. The City of Meridian has enacted a Temporary Policy on April 21, 2020 effective until December 31, 2020—Emergency Paid Sick Leave (Covid-19), a copy of said policy is attached and incorporated by reference as Exhibit"A". SECTION 2. This Resolution shall be in full force and effect upon adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 21 st day of April, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this 21 st day of April, 2020. APPROVED: Mayor Robert E. Simison ATTEST: By: Chris Johnson, City Clerk TEMPORARY POLICY—EMERGENCY PAID SICK LEAVE COVID-19 Meridian City Council Meeting Agenda April 21,2020— Page 103 of 113 CAE I�iAIv ITEM SHEET IDAHO Council Agenda Item - 5.E. Presenter: Estimated Time for Presentation: 2 minutes Title of Item - Community Development: Budget Amendment in the Not-To-Exceed Amount of $49,900 for Fields Area Professional Services (Consulting) As a follow-up to the land uses designated with the new Comprehensive Plan, Logan Simpson will assist the City in developing an implementation plan for the area. This process will include market analysis and discussions with agency, developer and land owner stakeholders to ensure the right timing, mix and location of the various land uses and services materialize in this unique part of our community (four square miles in the northwest). MATTACHMENTS: Logan Simpson BudgetAmendment Form Budget Amendment 4/16/2020 Logan Simpson Fields Area Scope of Work Agreements /Contracts 4/16/2020 low Meridian City Council Meeting Agenda April 21,2020— Page 104 of 113 4/9/2020 2:17 PM City of Meridian FY2020 Budget Amendment Form Personnel Costs Full Time Equivalent(FTE): Fund# Dept.# G/L# Proj.# G/L#Description Total E[ 01 1910 41200 0 Wages 01 1910 41206 0 PT/Seasonal Wages 01 1910 41210 0 Overtime Please only complete the fields highlighted 01 1910 41304 0 Uniform Allowance in Orange. 01 1910 42021 0 FICA $ Amendment Details 01 1910 42022 0 IPERSI I $ Title: Comprehensive Plan-Fields Area 01 1 1910 42023 1 0 Worker's Comp $ Department Name: Community Development 01 1 1910 42025 1 0 1 Employee Insurance $ Presenting Department Name: Planning Total Personnel Costs $ Department#: 1910 Operating Expenditures Primary Funding Source: 1 Fund# Dept.# G/L# Proj.# G/L#Description One-Time On-Going Total CIP#: 01 1910 55000 1 0 Professional Services $ 49,900 $ 49,900 Project#: 01 1910 0 $ - 01 1910 0 $ Is this for an Emergency? ❑ Yes 0 No 01 1910 0 $ New Level of Service? ❑ Yes Il No 01 1910 0 $ 01 1910 0 $ Clerks Office Stamp 01 1910 0 $ 01 1910 0 $ 01 1910 0 $ 01 1910 0 $ 01 1910 0 $ 01 1910 0 $ 01 1910 0 $ - Date of Council Approval Total Operating Expenditures $ 49,900 $ $ 49,900 Capital Outlay Fund# Dept.# G/L# Proj.# G/L#Description Total Acknowledgement Date 01 1910 0 01 1910 0 Cameron Arial (Electronic Signature) 4/9/2020 01 1910 0 Department Director 01 1910 0 4/9/20 4/9/2020 01 1910 0 01 1910 0 Chief Financial Officer Total Capital Outlay $ Revenue/Donations Jessica Perreault (Electronic Signature) 4/9/2020 Fund# Dept.# G/L# Proj.# G/L#Description Total Council Liaison 01 1910 0 01 1910 0 Robert Simison (Electronic Signature) 4/9/2020 01 1910 0 Mayor Total Revenue/Donations $ Total Amendment Request $ 49,900 Total Amendment Cost-Lifetime Meridian City Council Meeting Agenda April 21,2020- Page 105 of 113 City of Meridian FY2020 Budget Amendment Form F:\BUDGET\FY2020\Amendments\FY2020 Budget Amendment Form_CD_Fields Area Consultant V2 4/9/2020 2:17 PM City of Meridian FY2020 Budget Amendment Form Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Community Development Funding 2020 2021 2022 2023 2024 Title: Comprehensive Plan-Fields Area Personnel $ - $ $ $ $ for Submitting Budget Amendments: Operating $ 49,900 $ $ $ $ >Department will send Amendment with Dimctors signature to Finance(Budget Analyst)for review Capital $ - ➢ Finance will send Amendment to Council Liaison torsignature Total $ - $ 49,900 $ $ $ $ - ➢Coanci l Liaison wi 11 send signed Amen d me nt to Mayor Total Estimated Project Cost: $ 49,900 ➢ Mayor will send signed Amendment to Finance(Budget Analyst) Evaluation Questions ➢ Finance(Budget Analyst)will send approved copy of Amendment to Department Please answer all Evaluation Questions using the financial data referenced above. ➢ Department Will add copy of Amendment to Council Agenda using Itl—Agenda Manager 1. Describe what is being requested? The City's has contracted with Logan Simpson to help develop the Comprehensive Plan for the City.Their consultant services are needed to continue work on developing a detailed subarea plan and vision for the Fields Area in northwest Meridian.Building on the underlying land use desigations,their is an opportunity to support desired development patterns featuring a central mixed-use activity center at McMillan/Star roads.The consultant will research,facilitate meetings with developers and area stakeholders,and ultimately produce a subarea plan with an implementation guide that contains clear direction and an evidence-based framework to help the community realize the vision for this unique 2. Why was this budget request not submitted during the current fiscal year budget cycle? The Comprehensive Plan was adopted in December of 2019,after the start of the current fiscal year.An outcome of the Comprehensive Plan,was the need to produce this detailed specific area plan.This was one of the top 7 high-priority projects identified by the community,staff and Council during Comprehensive Plan development. 3. What is the explanation for not submitting this budget re uest during the next fiscal vear budget cycle? Past direction from Council was to pursue completion of high-priority Comprehensive Plan projects as soon as feasible,as that is the expectation of the community.The City already has Logan Simpson under contract and amending that contract for this change order,as they are already intimately familiar with some of the opportunities and challenges in the area,made some sense. 4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and sources of anticipated additional revenue that will result from approval of this request. The general fund is proposed to fund this project. 5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan? Yes.This request directly aligns with Objective 1132,Identify priority growth areas and incentivize growth and development as well as Objective 1133,Complete rezoning in targeted growth areas to direct types of development in alignment with the City's growth goals. 6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments. Yes.Staff resources from the Parks Department and Public Works in particular will be needed to ensure the development pattern aligns with their plans and standards.Only staff resources are needed though,no capital or other"hard"costs. 7.Does this Amendment include any needed Equipment or Software that will utilize the City's network?(Yes or No) N. 8.Is the amendment going to result in the disposal of an asset?(Yes or No) rl 9.Any additional comments? No. Total Amendment Request $ 49,900 Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide back up and appear before the City Council to justify budget amendments. Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall. ` J Meridian City Council Meeting Agenda April 21,2020— Page 106 of 113 City of Meridian FY2020 Budget Amendment Form F:\BUDGET\FY2020\Amendments\FY2020 Budget Amendment Form_CD_Fields Area Consultant V2 * 0 0 YYY L D G A N S I M P S O N MODIFICATION NO. 2 TO CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES This Modification No. 2 to the Agreement dated XX April 2020, by and between the City of Meridian, (Owner), and Logan Simpson Design Inc., an Arizona corporation, dba Logan Simpson (Consultant)for the Meridian Comprehensive Plan (Project) is made as of XX April 2020. Scope of Services: The additional Scope of Services will be as set forth in Attachment A: Scope of Work and Attachment B: Milestone/Payment Schedule. The existing contract amount will be increased $49,900, from the adjusted contract amount of$223,554 to a total of$273,454. Terms and Conditions: All other Terms and Conditions of the Agreement remain the same and are incorporated herein. FOR THE OWNER: FOR THE CONSULTANT: City of Meridian Logan Simpson Design Inc. An Arizona corporation Name: Name: Bruce Meighen, AICP Title: Title: Principal Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 1 Meridian City Council Meeting Agenda April 21,2020— Page 107 of 113 ATTACHMENT A: SCOPE OF WORK, V4 06 April 2020 Project Number: 185052 ADDITIONAL SERVICES Purpose: As an extension of the Comprehensive Plan contract, Logan Simpson will develop a subarea plan for Fields Area as an extension to the Meridian Comprehensive Plan, which was recently adopted by the City of Meridian in late 2019. It is anticipated that this project will be completed within eight months of notice to proceed. Building off of the momentum from the recent Comprehensive Plan adoption, the project team, in coordination with City staff and the community, will work to establish a more detailed vision for this area. The Fields Area presents an incredible opportunity to support desired development patterns featuring a central mixed-use activity center, surrounded by varied residential densities and connected by thoughtfully designed roads, trails, and paths. This detailed process will include a subarea plan, stakeholder, and public engagement, a detailed conceptual plan for a mixed-use activity center, and a strategic implementation guide. The subarea plan will provide a higher level of detail than a Comprehensive Plan can, with specific detail for development at Star Road and McMillan Road. Three additional areas will be looked at as part of this analysis to ensure land uses support the Star/ McMillan mixed-use activity area, and not detract or compete with the focus area, and highlight disallowed or discouraged uses within those areas. The analyses will provide staff and decision-makers with clear direction and an evidenced-based framework to reference for future development in the area. The Star/McMillan mixed-use activity area will build off the recently adopted Comprehensive Plan, Ada County Highway Department's transportation framework, and utilize the land use framework already a C o determined. The concept will add further m detail on specific types, uses density and a Chinden Rd a ar implementation steps. Scope of Work and Deliverables: - Task 1: Facilitate Initial Overview MeetingThe Consultant will prepare for and t facilitate an initial overview meeting with -- City staff to: McMillan Rd • Confirm scope and schedule and identify milestones or potential challenges or pitfalls; • Refine objectives; • Confirm the roles and contributions of each department; • Gather additional data or contact info as needed, such as; Ustick o recommendations for proposed developments; Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 2 Meridian City Council Meeting Agenda April 21,2020- Page 108 of 113 o further information on existing and planned roadways (i.e., ACHD's transportation framework); o parks, recreation, and trails data; the level of service formulas; o utility analysis and engineering already generated by prospective developers; o police and fire station locations, and any changes to service radii; the level of service formulas; o addition information on targeted industries and business needs • Identify relevant plans, policies, and other documents to incorporate; • Identify key case studies, especially from a City-led perspective on development initiation; • Determine appropriate base mapping level of detail and extents for the overall area, mixed-use activity area, and each other target areas; and • Determine the final form of the subarea plan. Deliverable(s):Agenda, materials, attendance via conference call, and summary of the meeting; initial base maps; preliminary plan outline, and document mockup Task 2. Draft Initial Concepts The team will also prepare a conceptual plan for the Star/McMillan mixed-use activity area. Part of the concept for this area will be creating the feel of the center, improving walkability, creating a sense of place, identifying appropriate building scales and massing, improving vibrancy, and other factors associated with great centers. It is anticipated that greater flexibility in land use will be allowed if form criteria are met or exceeded. Adjacent supporting residential land uses will also be generally illustrated. These concepts could be prepared with a workshop with City staff or via a Skype meeting, and refined for presentation in Task 3. Deliverable(s): Block-level land use plan, and a concept plan for the Star/McMillan focus area with defined uses, densities, and mix illustrating conceptual building massing and character. These products may be hand-drawn to allow modifications. Conceptual opportunities and uses for the other three areas Task 3: Host Public Roundtables The City will identify any additional potential stakeholders that should be added to our existing list to include in the process. The Consultant will host one (1) roundtable via digital platform/ meeting with the general public and property owners, including stakeholders or small groups, to review preliminary draft concepts for the area and refine the frameworks, overall plan, and focus area concept plan for the mixed-use activity area including graphic refinement, uses and policies. The meetings will also be used to begin the discussion on crucial implementation steps for the mixed-use activity area. City staff will use the same materials to facilitate roundtables with public agencies and developers, in person, or via digital platform/ meeting. Deliverable(s):Agenda, materials, attendance, facilitation, and summary of the public/ property owner roundtable via digital platform/meeting; comment framework for staff to facilitate and summarize the public agency and developer roundtables Task 4. Refine Overall Frameworks Based on roundtable comments, the concept plan (from Task 2) will be digitized and refined. Deliverable(s): Refined block-level plan, and refined plan for the Star/ McMillan mixed-use activity area including densities, amenities, specific uses, and connections, and plans illustrating conceptual building massing and character. Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 3 Meridian City Council Meeting Agenda April 21,2020- Page 109 of 113 Task 5. Create Illustrative Sketches After finalization of the overall Framework Plan, three (3) sketches for the mixed-use activity area will be developed to illustrate building form, massing, and hint at materials for the Star/McMillan area. The drawings will utilize the Comprehensive Plan's land use, mobility, parks and recreation, and services locations and alignments and add additional detail in the character of the built environment. Key photo imagery will also be utilized to highlight character, materials, etc., that cannot be easily illustrated within the birdseye drawings. Deliverable(s): Three (3) draft drawings for Star/McMillan Task 6. Conduct Drop-In Sessions The Consultant will host a series of drop-in sessions over zoom/digital platform to refine and enhance the overall concepts and drawings at a technical level. These digital drop-in sessions would be oriented to public agencies and developers to vet the plans at a technical level. At this point, the staff will also facilitate a meeting with the city executive team. Deliverable(s):Agenda, materials, facilitation, and summary of the drop-in sessions Task 7: Outline and Refine Implementation Plan An essential task as part of this scope is the development of an implementation plan that identifies the needs within the development program, as well as identifies action items that the City can undertake to move development forward within this area. The Consultant will identify and document an implementation plan that will address the following: • Phasing strategy for private development (i.e., timing of major residential and commercial private development phases); • Phasing strategy for key public infrastructure to ensure that needed infrastructure is in place to serve private development yet is not built too soon, either; • Identification of catalyst public investments that would accelerate private development (e.g., major roads, public parks, or other facilities); • Funding strategy for key infrastructure (identification of funding tools); • High-level fiscal impact summary of new development (revenue forecast from new development; cost of services to be calculated using inputs provided by city); Identification lead responsibility for each action (City, ACHD, IDT, etc., and public-private partnership opportunities) Deliverable(s): Implementation Chapter (included within Task 8) Task 8: Develop Fields Area Plan The Consultant will develop a draft plan for the area that accommodates and consolidates the developed framework. The format will mimic the Comprehensive Plan and is assumed to be an amendment to the document. The plan will provide predictability in form, and general land uses while encouraging vibrancy and a sense of place. It is anticipated to address, at a minimum: • Background, Purpose, and Process • Descriptions, Goals, and Policies • Block-level overall plan, with identified use, product mix, densities, etc. and illustrating conceptual building massing and character • Conceptual development/ building program, including residential units and type, and commercial acreage • Mixed-use activity area plan and program Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 4 Meridian City Council Meeting Agenda April 21,2020- Page 110 of 113 • Illustrative drawings with supporting photo imagery • Implementation Plan (see Task 7) Deliverable(s): Draft Fields Area Plan (Amendment to the Comprehensive Plan); Review meeting via conference call with City staff Task 9: Refine Draft and Final Fields Subarea Plan The Consultant will incorporate changes and recommendations to the draft plan and produce a draft document for the Planning and Zoning Commission. The Consultant will provide City staff with presentation materials for City staff to present the Draft Plan to P&Z. The Consultant will make any changes proposed by P&Z and resubmit to City staff a second Draft Plan document for the City Council Hearing. The Consultant will provide presentation materials for City staff to present the Draft Plan to CC. Deliverable(s): Digital 1st Draft Plan document; P&Z meeting materials; Digital 2n' Draft Plan document; CC meeting materials Task 10: Transmit Final Document The Consultant will make any CC recommended changes and resubmit to City staff a final Fields Subarea Plan document. This deliverable will include all digital files, including pdf, InDesign, and GIS data. Deliverable(s): Final digital Fields Area Plan; final, editable digital files, InDesign, and GIS database Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 5 Meridian City Council Meeting Agenda April 21,2020- Page 111 of 113 Attachment B: Milestone/ Payment Schedule Total and complete compensation for this Agreement shall not exceed $49,900. Task Description Hours Labor 1 Facilitate Initial Overview Meeting 10 $ 1,500 2 Draft Initial Concepts 50 $ 5,700 3 Host Public Roundtables 38 $ 4,500 4 Refine Overall Frameworks 58 $ 6,100 5 Create Illustrative Sketches 42 $ 4,900 6 Conduct Drop-In Sessions 32 $ 4,100 7 Outline and Refine 84 $ 11,400 Implementation Plan 8 Develop Fields Area Plan 78 $ 8,400 Refine Draft and Final Fields 9 Subarea Plan 26 $ 2,600 10 Transmit Final Document 8 $ 700 Total 426 $ 49,900 Travel expenses will be paid at no more than the City of Meridian's Travel and Expense Reimbursement Policy. Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 6 Meridian City Council Meeting Agenda April 21,2020- Page 112 of 113 Attachment C: Milestone/ Payment Schedule Task 1. Facilitate Initial Overview Meeting. • April 2020 Task 2. Draft Initial Concepts • April/ May 2020 Task 3. Host Public Roundtables • June 2020 Task 4. Refine Overall Frameworks • July 2020 Task 5. Create Illustrative Sketches • August 2020 Task 6. Conduct Drop-In Sessions • August/ September 2020 Task 7. Outline and Refine Implementation Plan • June —August 2020 Task 8. Develop Fields Area Plan • August— October 2020 Task 9. Refine Draft and Final Fields Subarea Plan • October/ November 2020 Task 10. Transmit Final Document • November/ December 2020 Meridian Comprehensive Plan, Fields Subarea Plan Project No. 185052 Consultant Agreement, Modification No.2 Page 7 Meridian City Council Meeting Agenda April 21,2020- Page 113 of 113