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2020-04-14 Work Session
C� E W1 PIIN � CITY COUNCIL WORK SESSION MINUTES City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, April 14, 2020 at 4:30 PM 1. Roll-Call Attendance Liz Strader X Joe Borton X Brad Hoaglun _X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] - Approved A. Approve Minutes of April 7, 2020 City Council Regular Meeting B. Catalina Place Water Main Easement No. 1 C. Ten Mile Plaza Water Main Easement No. 1 D. Three Corners Ranch Subdivision Sanitary Sewer Easement No. 1 E. Three Corners Ranch Subdivision Water Main Easement No. 1 F. Three Corners Ranch Subdivision Sanitary Sewer & Water Main Easement No. 1 G. Three Corners Ranch Subdivision Sanitary Sewer & Water Main Easement No. 2 H. Final Order for Gander Creek South Subdivision No. 2 (H- 2020-0019) by Trilogy Idaho, Generally Located South of W. McMillan Rd. and West of N. McDermott Rd. I. Final Order for Southridge Subdivision No. 4 (H-2020-0026) by Becky Yzaguirre, The Land Group, Inc., Generally Located West of S. Linder Rd. and South of W. Overland Rd. J. Development Agreement (H-2019-0109) for Edington Commons with C4 Land, LLC(Owner) and G20, LLC(Developer), Located at 3610 N. Linder Rd. K. License Agreement with Pacific West Builders, Inc. for Storage of Materials at Meridian Parks and Recreation Maintenance Facility L. Community Development Block Grant Program Year 2020 Potential Housing, Public Facilities, and Improvement Projects M. Fiscal Year 2020 Budget Reallocation City Hall HVAC Energy Study N. AP Invoices for Payment - 04/10/20 - $746,330.64 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5: Department / Commission Reports [Action Item] A. Finance Department: Annual Report B. Community Development Department: Planning Process Improvement Discussion Meeting Adjourned at 5:44 pm Meridian City Council Work Session April 14, 2020. A Meeting of the Meridian City Council was called to order at 4:32 p.m, Tuesday, April 14, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault and Brad Hoaglun. Members Absent: Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Caleb Hood, Bill Parsons, Todd Lavoie, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: X Liz Strader X Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X_ Luke Cavener _X_ Mayor Robert E. Simison Simison: Okay. I will call this meeting to order. For the record it is Tuesday, April 14, 2020, at 4:32 p.m. We will begin the meeting with roll call attendance. Item 2: Adoption of Agenda Simison: Okay. Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the agenda as presented. Published. Hoaglun: Mr. Mayor? Simison: Mr. Hoaglun. Hoaglun: I second the motion. Simison: Is there any discussion on the motion? All right. All those in favor signify by saying aye. Opposed? The ayes have it. The agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item, 3: Consent Agenda [Action Item] -Approved Meridian City Council Meeting Agenda April 28,2020— Page 4 of 272 Meridian City Council Work Session April 14,2020 Page 2 of 23 A. Approve Minutes of April 7, 2020 City Council Regular Meeting B. Catalina Place Water Main Easement No. 1 C. Ten Mile Plaza Water Main Easement No. 1 D. Three Corners Ranch Subdivision Sanitary Sewer Easement No. 1 E. Three Corners Ranch Subdivision Water Main Easement No. 1 F. Three Corners Ranch Subdivision Sanitary Sewer & Water Main Easement No. 1 G. Three Corners Ranch Subdivision Sanitary Sewer & Water Main Easement No. 2 H. Final Order for Gander Creek South Subdivision No. 2 (H2O20- 0019) by Trilogy Idaho, Generally Located South of W. McMillan Rd. and West of N. McDermott Rd. I. Final Order for Southridge Subdivision No. 4 (H-2020-0026) by Becky Yzaguirre, The Land Group, Inc., Generally Located West of S. Linder Rd. and South of W. Overland Rd. J. Development Agreement (H-2019-0109) for Edington Commons with C4 Land, LLC(Owner) and G20, LLC(Developer), Located at 3610 N. Linder Rd. K. License Agreement with Pacific West Builders, Inc. for Storage of Materials at Meridian Parks and Recreation Maintenance Facility L. Community Development Block Grant Program Year 2020 Potential Housing, Public Facilities, and Improvement Projects M. Fiscal Year 2020 Budget Reallocation City Hall HVAC Energy Study N. AP Invoices for Payment - 04/10/20 - $746,330.64 Simison: Item 3, Consent Agenda. Bernt: Mr. Mayor? Meridian City Council Meeting Agenda April 28,2020— Page 5 of 272 Meridian City Council Work Session April 14,2020 Page 3 of 23 Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I second the motion. Simison: We have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not all those in favor signify by saying aye. Opposed nay. The ayes have it. Consent Agenda is agreed to. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4. Items Moved From the Consent Agenda [Action Item] Simison: There were no items moved to the Consent Agenda. Item 5: Department/Commission Reports [Action Item] A. Finance Department: Annual Report Simison: So, I will move into Item 5-A, Department Reports, and we are going to hear from our Finance Department, Todd Lavoie, for his annual report. Lavoie: Mayor, Members of the Council, it's my pleasure to present to you the Finance Department annual update for April 2020. For today's agenda we will be presenting to you who the Finance Department is, what we do for the city and our customers. The expectations that you should expect from the Finance Department. We will review the successes we have had since we last presented to you over the last 12 months. We will take a look at the road ahead and the projects that we are looking at completing for you and, then, last, but not least, we will stand for any questions. Mayor, Members of the Council, I get the honored opportunity to inform you that the city has 18 proud, committed, strong professionals that work on the Finance team. The team takes great pride in what they do on a daily basis and I hope you are seeing the results of that pride. The team enjoys working with each other. They share in many laughs together and they have a great time. The team helps out when a fellow team member is in need and extends a hand to all their customers. Since our last presentation to you we have had the opportunity to add anew team member to our family. I want to introduce you to our latest addition Shanee Eckert. She is our administrative assistant. From an organizational standpoint the Finance Department is made up of four divisions. We have the utility billing division, the procurement division, the budget division and the accounting division. Along with the four divisions we also oversee and manage the Clerks Department and Chris Meridian City Council Meeting Agenda April 28,2020— Page 6 of 272 Meridian City Council Work Session April 14,2020 Page 4 of 23 Johnson will present the annual Clerks Department report to you separately. This slide provides a general list of what the Finance Department does for all of our customers. Our customers are you, the Council, Mayor, department staff, business partners and its citizens. We must be able to deliver the professional expectations of the Finance Department to many customers in many forms. The interactions are simple to dynamic and usually always different. We must be flexible and adaptive in this ever changing growing environment. The Finance Department strives to deliver a high level of customer service, all while maintaining strong government accountability for all financial transactions. The team acts as the city's internal auditor by providing double and triple checks on all financial transactions. We must be held higher -- to the highest levels and be accountable and transparent to our citizens and customers. This slide highlights some of the various professional projects that we have provided our customers this past year. Many of the projects are driven by the ability of our staff to provide internal audit services, efficiency analysis, and deliver accountability, transparency to our customers. As previously mentioned, the Finance Department has the responsibility and resources for the city to deliver these services today and will continue to deliver them in the future for all of our customers upon their request. Here are a few examples of the projects and services that we provide our customers. Rate modeling. Brad has been working with all city departments to establish common methodologies and approaches to justify and validate city fees. School resource officer analysis. Karen works with the Police Department each year to update the projected costs to provide to the school district for the annual SRO contract review. Business model analysis. Jenny works with the Police Department and the Public Works team members every year to update our vehicle maintenance facility analysis to determine when the correct time to bring in vehicle maintenance in-house for the city. Contract discrepancies. Keith and Sandra work with the Public Works team to assist them with the numerous contracts currently going on at the wastewater treatment facility to make sure that we are always in compliance during their construction needs. PEAK process improvement. Brad works with Vincent and the innovation team to determine a more efficient and effective way of doing our daily jobs. The Finance Department follows the city's vision statement with its own mission statement. The Finance Department mission statement is to deliver a positive experience while upholding integrity, transparency, and fiscal responsibility. The expectations of the Finance Department, with all the services defined, the Finance Department is committed to providing financial guidance, training, internal audit and customer service at the highest standards to all that we serve. This commitment takes time and we hope you do and all of our customers are noticing the changes that we have implemented. We believe as we exceed our customers expectations the Finance Department will deliver a successful clean audit to the Council, Mayor, to the citizens and all of our fellow staff members on an annual basis. The Finance Department takes great pride in obtaining a clean audit every year. This is our report card that is issued to us by our independent auditor. The audit report assures the Mayor, Council, employees, citizens and community partners that we are managing the finances for compliance, accuracy, and fiscal responsibility. The annual audit is something we look forward to each year. We embrace the process as a learning opportunity. The information that is obtained during that audit process is consumed and used going forward. The Finance Department learns each day from their successes and failures to continue to continually improve what we do for our customers. We will continue Meridian City Council Meeting Agenda April 28,2020— Page 7 of 272 Meridian City Council Work Session April 14,2020 Page 5 of 23 to identify gaps, issues and problems for future training and efficiency opportunities. The auditors investigate our internal controls. They test and validate our financial transactions. They validate the proper use of accounting principles and at the end they summarize the results into the annual audit report. This slide presents some of the successes that we have achieved since we have last presented to you about 12 months ago. Starting with customer service we have continued to improve our paperless movement by reviewing and changing and adjusting our procedures and processes to meet a more streamlined paperless environment. We have also continued to work with the Legal Department to validate and verify what documents require ink on paper signatures and we have adapted and adjusted the way we have processed some of those documents moving forward. The next item that we are going to talk about is performance. Performance based processes and procedures. We have looked at our visa card system. For 1021 we have adopted a new credit card provider by Bank of America to facilitate the procurement needs for our customers. So, this year we will be deploying a new city Visa card to all employees. PEAK improvements. We will continue to look at those. As we spoke about in previous slides we are always looking at ways to be more efficient and effective with what we do. Next success is technology. We have officially deployed our new procurement system, the software system called Bonfire. April 3rd was the first date that we utilized Bonfire to facilitate our bidding process. The Bonfire system allows us to go one hundred percent paperless and to be a better communication tool than the previous methods that we have used. Open.gov has been deployed to city staff and city directors to obtain their finances from our financial system in a more viable and customer friendly system. And, last but not least, on the technology is priority based budgeting phase two. We successfully delivered to Mayor Tammy the results of priority based budgeting. We were able to complete phase one and phase two. So, we had that as completed last week of December of 2019. And, then, the last success we have is in our audit section. We were able to deliver to the city another clean audit for fiscal year 2019 and we also provided an update and rewrite of 23 financial management policies that were adopted by City Council over the last 12 months. With the final slide of today's presentation we will discuss the road ahead. You will see a theme that many of our listed projects are based on providing our customers with better tools to improve their effectiveness and efficiency, thus freeing up time to manage other aspects of their jobs. It is our responsibility to adapt to the changing landscape of the city and provide the necessary tools to our city employees. We believe that the projects we are working on will do just that. A few of the items on this list will have budgetary requests in the future from the city, while the majority of the projects on this list will be developed in-house utilizing the existing staff abilities to save the city money in both development of software and time spent on processes for all city employees. With customer service as a goal of ours, we are looking to research the electronic payment methodologies for all of our vendors. Within technology we are going to be improving our budget software, our financial reporting via open.gov and our procurement bid processes using Bonfire. Time cards. We are currently looking at improving our timecard system, so it meets our needs for the next ten to 20 years. Priority based budgeting. We would like to integrate priority based budgeting into our annual budget process, so we are continuing to work on that. Succession planning is always going on in Finance. We are continuing to work with our staff members to develop their skills and abilities, so when the time arises we can promote Meridian City Council Meeting Agenda April 28,2020— Page 8 of 272 Meridian City Council Work Session April 14,2020 Page 6 of 23 within and last, but not least, as PEAK, as mentioned before, we are always looking at processes to improve the efficiency and effectiveness of how we do things. In closing I would like to state that none of the successes could be possible if it were not for the 18 dedicated Finance team members and the rest of the city staff. They are the ones that deserve all the credit for our successes for the clean audit and for the success of the city. There are days where we as the Finance Department must be the bad guys, but we always make sure we treat our customers professionally and with respect. I can inform you that the Finance team is here to make a difference in what the city becomes. We take great pride in delivering exceptional customer service and impacting the city in a positive way. I want to say thank you to our Finance team for showing up to work each day with -- with a great attitude and a prideful approach to making a difference for the city and its citizens. I hope that you see the difference that our Finance team is moving to make. With that I stand for any questions. Simison: Thank you, Todd. And, Council, in case you were not aware, Todd had already prepared that doing the voiceover in a PowerPoint. So, all of us are learning new tricks as we were prepared to send this out remotely until we started putting these work sessions back on. But he is live for any questions you may have following up on his presentation. All right. Todd, thank you very much for that recorded presentation and being present. B. Community Development Department: Planning Process Improvement Discussion Simison: So, with that we will move on to the next item on the agenda, Item 5-B, Community Development Department, planning process improvement discussion, and, Jessica, I don't know if you are going to kick this off or if we are going to have Caleb start it. Perreault: I believe Caleb will be starting it. Simison: All right. Then Mr. Hood. Hood: Thank you, Mayor and Council. So, I was actually going to start by just a little bit of background. I don't have any new tricks. Every day is -- is new and fresh, but you are going to hear kind of some things we have been talking about since the beginning of the year, if not longer, and I have been working pretty closely with my Council liaison Council Woman Perreault, to present what we are going to be talking about here for the next half hour or so. Forty-five minutes. There are two documents in your packet--there is actually three documents. One is just a cover memo kind of explaining the other two documents. I'm largely going to be speaking from the Word document. So, if you have that handy it might not be a bad idea -- I'm going to try to summarize that for you in kind of my presentation discussion and just to that point feel free to interrupt at any time. I have gotten this kind of broken down into bite sized pieces, but if you need to interrupt at any point in time it's not an interruption at all. So, please, feel free to do that. We are really going to talk about process improvements, but there is also code. So, I will kind of call Meridian City Council Meeting Agenda April 28,2020— Page 9 of 272 Meridian City Council Work Session April 14,2020 Page 7 of 23 that out for you when something is really an internal process or policy versus something that we are looking to actually change city code on. So, I will highlight those as we -- as we move forward here. The Excel spreadsheet, which, again, I don't really plan on working from too terribly much, is largely background information. It was used to kind of keep a record over the last few months, as well as inform the Word document when draft code changes were proposed. So, then, onto the code changes, even that the -- I have got it kind of broken down into two different sections. So, today we are really going to focus on the yellow highlighted changes. So, if you look in the far left-hand column, the yellow highlighted changes are changes that staff is proposing to move forward more immediately. The red ones are proposed to be vetted through our UDC steering committee we would still share our -- you know, the yellow ones of round one with the UDC workgroup as well, but the direction -- what I have heard anyways thus far from Council are these -- these are things that, basically, you want to move forward with, but that's why we are here is to check in, to make sure that these are things that you think are ready to move forward. They will still -- again, process changes don't -- won't necessarily require a public hearing, but anything -- any code changes we will have two public hearings, one before the Planning and Zoning Commission and one before the City Council. So, again, I'm here to kind of share an update and get some direction from you on where we are going to be going here. Let's see if I can actually move -- Chris, would you mind going to page six of the Word doc and I think I'm going to start there. So, you have other things that are in this Word document that are code related and other-- excuse me -- code enforcement related and other changes to city code. If we have time at the end I will double back to some of those, but we are really going to focus on planning process and code changes to start. So, if there is no kind of initial questions that's kind of the lay of the land and what I hope to kind of get out of the next 30 minutes or so kind of the first bite sized chunk is a -- it's the big chunk, but it has to do with neighborhood meetings. So, everything I'm going to talk about now has to do with the neighborhood meeting process and this is both process and code, but I'm going to start with kind of the code changes. Our code today requires that a developer or applicant notice property owners within 300 feet of the property. We are proposing to change that to 500 feet. So, an additional 200 feet from today's current standard. We have talked about -- I have talked with, again, my Council liaison and the Mayor both, should we even tier that. Is there another option in there? Do we do 500 feet, but maybe even further if -- if the adjacent properties are one acre or two acre or five acre properties and you are only noticing a handful of them? Does it change if it's commercial or residential? At the end of the day -- and it's not the end of the day yet, but at least the draft you have before you is fairly straightforward and simple. We are a little concerned -- I'm a little concerned that if we have too many variables in there we can screw it up. So, if it's 500 feet, unless this and, then, you do a thousand or 300 feet if this condition exists -- I have faith in our staff, but we are human and we do make mistakes, so if there is too many variables in how far we are supposed to --to notice neighbors, I think we can screw that up. I think a developer could screw that up. And we are -- one of the problems we are trying to solve here is to make -- make the process more predictable, understandable, more straightforward. So, what you have before you is just the change from 300 feet to 500 feet in code. But, again, I'm going to pause there and see if there is any -- any comments and we certainly talked about other options in there, but today that is the proposal before you. Meridian City Council Meeting Agenda April 28,2020— Page 10 of 272 Meridian City Council Work Session April 14,2020 Page 8 of 23 Hoaglun: Just real quick. Chris, I think he wants you on page five, instead of six, to get to the right section we are discussing. Hood: I'm sorry. Thank you, Mayor. I could share my screen, too, I guess if that's easier. Simison: Council, any thoughts on the 500 versus the current 300 recommendation? Perreault: I just want to mention -- I believe Caleb shared with me that some of the surrounding cities are already at 500 feet; is that correct, Caleb? Simison: For the record that is Council Woman Perreault. Hood: Yeah. And this is Caleb. So, it does vary. There are different--you know, certainly different standards out there in the valley. So, not one unified standard. I don't -- and I don't know what the most common dimension is either. I could relook at some of my notes, but I do -- I do not have a solid answer for, again, the most prevalent distance. I will also just say before we move on from this, the neighborhood meeting notice I would recommend whatever distance we choose for neighborhood we also -- also choose that same distance for the public hearing notice, so it's the same folks that are being invited to the neighborhood meeting are the same folks that are invited to the public hearing with a -- with a postcard or a letter. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Caleb, I think -- personally I think the 500 makes sense. I will be honest, the idea of kind of tailoring that out and depending on land use is intriguing, but I, too, share the concern about consistency. So, while I think it's a unique idea to explore, I would be curious what the committee's thoughts on that were, but I think trying to keep it as consistent seems to make sense and I like the 500 number. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Along those lines, I was giving thought, too, to -- I definitely like expanding it to 500. 1 was intrigued like Councilman Cavener about for bigger projects that have a broader impact that go further of maybe expanding that, but that does complicate things and, well, how do you define a big project? So, if we were to do something like that I think that would take more research and everything. For our purposes for right now to help the process I think 500 would -- would work. Simison: Okay. Caleb, I think you have got a general consensus on a 500. Meridian City Council Meeting Agenda April 28,2020— Page 11 of 272 Meridian City Council Work Session April 14,2020 Page 9 of 23 Hood: Okay. So, in this same section of code, then, if you look just below, the next section requires that the notice be provided to those folks that are within -- going to be within 500 feet five days prior--or, excuse me, five days prior to submittal of an application to City Council -- or, excuse me, to staff. We are proposing to change that to ten days to allow a little more time for collaboration. So, if there are some things that come up during the neighborhood meeting a developer can really consider those, maybe make some changes before they have a deadline to submit to the city their application. So, we are proposing to change the far end of that. So, you can't have a neighborhood meeting, you know, a year in advance or even more than three months in advance and no closer than ten days prior to submittal of an application to the city staff. So, that's the other code change that we are proposing there. So, I will pause quickly on that one. I -- yeah, I will pause right there. Hoaglun: Mr. Mayor, question for Caleb. Simison: Councilman Hoaglun. Hoaglun: Yeah. Caleb, on that I -- I don't mind going to ten days. I think that's a good change. I think elsewhere we talked about having them submit everything to the city five days before the hearing and if it's ten days out are we giving them enough time to get that submittal in? Hood: So, good question. Mr. Mayor, Councilman Hoaglun. So, that is actually covered in another section. So, this -- we are still just in the neighborhood meeting portion of this and -- and I have got some process improvement stuff that I'm going to talk about. So, we are just in the code, but I do have some process and best practices things that I want to propose to you here in just a second. So, I'm going to put a pin in that just for a minute. I will double back and I think answer your question. Hoaglun: The minutes won't record a thumbs up, will it? So -- okay. Simison: No, but we -- if there is -- if you don't have any questions on the things and you like what's being proposed a thumbs up would be good and we can just continue to move on, so -- Hood: I will also note, then, in that section the -- we have had some subsequent discussions since this went to the clerk for printing and there are two other sections that you don't have before you in this draft, but still under the neighborhood meeting section 11-5A-6C. What we have added there is the draft subsection that --- that requires the developer to hold the neighborhood meeting Monday through Thursday, except for on a holiday, with a start time between 6:00 and 8:00 p.m. And, then, I'm just going to add the next one. And that the meeting needs to be held at City Hall or within five miles of the site. So, five miles of the site is the big one there. If there isn't a viable option within five miles of the site or on the site, they could certainly have it at City Hall if it's further out in the middle of, you know, virtually nowhere, because there is pretty much opportunities within five miles of everywhere in Meridian these days, but you can't hold the meeting in Meridian City Council Meeting Agenda April 28,2020— Page 12 of 272 Meridian City Council Work Session April 14,2020 Page 10 of 23 downtown Boise, you can't hold it in Ontario. On a Saturday. So, Monday through Thursday, starting between 6:00 and 8:00 or non-holidays and the meeting needs to be held at City Hall or within five miles -- at the site or within five miles of the site. So, any -- any heartburn with either adding those two provisions to where the neighborhood meeting is held? Simison: Caleb, one thing I didn't hear that I thought we talked about. Were you going to make it so it had to be indoors? Hood: Yeah. So, I'm going to just roll right into the next one, because I don't think probably anybody has any problem with Monday through Thursday. So, that is one that -- that could potentially be put in code. Right now I have it down as a best practice. So, what we have talked about is developing a handout that we could give both to applicants, as well as the public, here is what you can expect at a neighborhood meeting. Here is the best -- best practices. Here is what we encourage you to do. Now, again, if any of these things you want us to put in the code I can do that and we have toyed with some of them in code to the Mayor's point. At one point in time we had talked about putting it within X amount of miles of the site and hold it with indoors. Sometimes -- I will just be frank. I -- I can see some benefit to that, especially if it's January, February, and it's inclement weather and expecting people to come outside for a neighborhood meeting does not sound like fun. Sometimes, though, if the weather is nice, walking the site with the developer and understanding things can be beneficial to those neighborhood meetings. So, again, this kind of FAQ best practices sheet that staff will put together will have some of that to say, hey, a best practice is to hold this inside. However, if the weather is -- allows and it makes sense to hold it outdoors, that's an acceptable practice, but just be warned, again, if you held it in February and it's a snow storm, we are likely going to make you do that again, because that's not acceptable. You can't expect people to come out in a blizzard to hold your neighborhood meeting. So, again, that's sort of a best practice, but if we want that in code I'm -- I'm willing to add that. Let me just rattle through that list, then, for best practices for neighborhood meetings that we have put together. So, requests when -- when possible to hold it inside. Recording them. So, again, this is something we have talked about is recording these meetings. We are not requiring it right now, but we would say that both for the -- a developer and a private party may be a good idea to record at least an audio recording of this, so you have some record of this happening and some of that dialog. Wouldn't be required to be submitted to the city necessarily. But, again, just would create a record -- another form of a record that could be a best practice. Another one would be the city standardizing a sign-in sheet. So, when you show up to this neighborhood meeting it's got a city logo. It says here -- again, just a paragraph. As a neighbor here is what you should expect tonight from the developer. By signing below does not mean you are consenting to this application, does not mean you are endorsing their project, it just means you were here and participated in the neighborhood meeting. Contact staff with any questions. So, again, it's a -- it's not just a, you know, piece of notebook paper that says sign here, it's -- it's a sheet to sign in that's of the city and we -- so, we would create that. It makes it look a little bit more official in all cases. Another one that we have talked about -- and there is a question here -- is that invite letter to that neighborhood meeting. I have already reached out to the development Meridian City Council Meeting Agenda April 28,2020— Page 13 of 272 Meridian City Council Work Session April 14,2020 Page 11 of 23 community, I have gotten a couple of templates, but we would provide that -- that -- a customizable pdf Word document on our website that anybody could go and fill in the blanks. You are hereby invited to a neighborhood meeting at X location at certain amount of time to discuss this project. But, again, the language is clear. It's concise. It's got information on how to contact the city. More questions send them to our website with more information. I don't think anybody probably has any heartburn with that. I think that's a good process improvement. I guess the question for you is should we send that letter out as the city or should we still have that on the developer? I want to go back to what problem are we trying to solve with these neighborhood meetings. We have got a lot of accusations about I never received the letter. They never showed up to the neighborhood meeting. You know, that -- when I was at the neighborhood meeting they didn't have a site plan or whatever those things are. So, we get some accusations. So, we are trying to limit some of the -- the flaws that we currently have in that and that's -- that's -- again, that's one that we get from time to time is I'm within 300 feet, I didn't get a notice. Well, if-- if Planning staff did it or the clerk did it and send that note -- sends that notice out, we can keep a record of who we sent it to. It doesn't necessarily mean they received it in their hand, but we -- we mailed it out to the property owners address. So, pros and cons to that. We have kicked that around. So, a little feedback on if -- if we should leave that wholly in the developer's hands, but provide them the template letter that they fill in the blanks or if we want to own more of the neighborhood meeting process. I guess that's the question at hand. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Good. You can hear me now. So, we have talked about this quite a bit and -- and I would like to share my thoughts and also ask the Mayor if he would share his thoughts, because we have different perspectives on it. I feel like that we should leave this to the developers and not change that, because I think that the list of addresses that we upload to public record that the --the city provides the list of addresses and that should be enough information to show who those letters should have gone to. If the postal service lost it, well, that's --we are not going to solve anything by the city mailing it versus the developer mailing it. I don't -- I don't see any I don't feel like having the developer mail these notices is going to solve any of the issues that we are hearing about why people are not getting noticed. I think it's a distance thing and I think it's also a lot of times people think they are within 300 feet and they are not. So, frequently when somebody has commented that they did not get notice, I have gone back and looked at the list of addresses and they were not on that address, because they weren't within the 300 feet and now the 500 feet. So, we investigate -- it seems like we have investigated every time somebody has commented on whether they were invited or not and most of the time it's not a mistake that's made necessarily. So, those are my two cents on that. I think that's something that -- that there aren't enough challenges to change the current process as long as we are providing that template letter for the developer to use and a list of addresses. Meridian City Council Meeting Agenda April 28,2020— Page 14 of 272 Meridian City Council Work Session April 14,2020 Page 12 of 23 Simison: And I will just provide the -- so, when -- when I suggested that we have the development community do this, this was when -- and I don't know where it stands yet, we haven't gotten there, but if we were going to take over the signing of the property, it was my recommendation we would just take over all aspects to ensure that those elements are provided. If we are no longer recommending that we sign the property, then, we can put that back on the developer, but the one key word that we do not never know -- we provide the list of addresses. We have no idea if those are ever actually put in the mail. I'm not saying that they are or they are not, but if we want to ensure that they are mailed there is only one way to ensure that they are mailed and that's to have the city do it. Otherwise, we are expecting it. But kind of on the larger process, you know, these neighborhood meetings are not required under state code. They are under our code. They are a best practice. So, it's really whatever we think we want to be responsible for or the development community to be responsible for in this context. So, I'm not wedded to us doing it, but I think it's the only way to ensure that they actually are mailed and to whom. The -- the last thing I will mention was just on the -- Caleb talked about the best practices for the indoor or not. Even in the middle of summer you have no idea what the weather is going to be like when you send something out ten days in advance. From the last time I have been in a neighborhood meeting that are outside at 6:00 o'clock in the middle of the summer on site, a slight breeze takes things down, you have nothing to work upon. It's really a practice -- you know, what is practical in terms of expectations. If the developer wants to hold a second one on site because it makes sense, but if -- we have had those situations in the past where a windstorm comes in, where it rains on that day, and, then, are you expecting people to show up in that situation or not. So, taking the weather out of the equation is why the -- I think the indoor has greater value than -- leaving it open is the best practice. But with that now I will -- I will turn it over, because I see everyone's mics are off. So, who would like to go next? Nary: Mr. Mayor? Simison: I wasn't expect Mr. Attorney. Bill. Nary: So, Mr. Mayor, Members of the Council, one other thing I thought of after Caleb and I talked about this -- I agree that sometimes on site could be really a good thing, but I think you are going to see more and more issues occasionally where there is no handicap ADA access for someone to -- to participate and go to the meeting, because it's either out in a field, it's unimproved property, there is no sidewalk, there is no place for them to hear it very well. They may have hearing issues and things like that. So, I -- whether we put it in the code or not, it's certainly the Council's call, but I think that's an issue you are going to have occasionally is that there is no ADA accessible to an outside venue, especially when you have varieties of different types of impairments that might be an impediment to people participating. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Meridian City Council Meeting Agenda April 28,2020— Page 15 of 272 Meridian City Council Work Session April 14,2020 Page 13 of 23 Hoaglun: While we have got Bill Nary queued up, our city attorney, I would like to ask him a question about the audio. If we put that into policy or best practice requiring audio, I get -- I'm concerned about that, but, then, we are not requiring them -- or do they have to bring it to the hearing to prove that they answered this question or where do we stand from a legal standpoint on -- on requiring audio, but not utilizing the audio? Nary: Mr. Mayor, Members of Council, Council Member Hoaglun -- and that's -- that's exactly been my concern about requiring it to be recorded. I could see it being very messy and the common complaint that we see or hear often is the developer said one thing and he says, no, I did. And, true, their audio recording might be helpful, but what you will probably get a lot of the times is it kind of sounds like he is agreeing, it kind of sounds like he was noncommittal, it's going to be really hard to tell one way or the other. You are going to stop a hearing in the middle of it, go let's go to the tape, and it's -- okay. It was an hour long meeting. I think that was about ten minutes in. Let's go to ten minutes. I mean I just think it's going to get real clunky. I'm also concerned that if you require it you may not -- I -- I have been guilty of this, so I will admit I have recorded meetings and did not realize it didn't record until the meeting was over and, then, once the meeting is over I go back and listen to it and it's not there. Well, it's kind of done. So, now they would have to do it over. I just see more -- more problems. I think if people want to record the meeting -- most people have the capability to do it themselves. I just don't think it should be required to be done. Simison: And just to be clear, we are not putting in that this is being required at this point in time. Nary: Right. Simison: It's only a best practice. There is no requirement. Perreault: Mr. Mayor? Hoaglun: Thank you, Mr. Mayor. And -- and -- so, Bill, are you more comfortable -- Mr. Mayor and Bill, if it's not required, but it is available, so there is -- that -- that keeps us out of any legal requirement, then, that they have to bring forth or can citizens demand -- I mean it's still kind of like, okay, it exists and are we going to get people demanding that be brought forward, because they think the developer lied, so -- Nary: So, Mr. Mayor, Members of the Council, Council Member Hoaglun, again, I think -- I think a best practice is great. I think the direction to the public that they are also able to record the meeting themselves if they wish. If they are going to be present they can record it themselves. They can provide that if they wish as part of the record. That's up to them and I think that, again, leaves it in the ballpark, because as the Mayor said earlier, if we want to guarantee it, then, we have to do it. If we are not going to do it, which I wouldn't recommend us doing that, I think you just leave it as a best practice and remind the public they have the ability to record it themselves if they want to. Meridian City Council Meeting Agenda April 28,2020— Page 16 of 272 Meridian City Council Work Session April 14,2020 Page 14 of 23 Hoaglun: Mr. Mayor. Bill, thank you. That makes sense. So, I'm good with that. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: We had had some preliminary conversations about requiring something be submitted in writing by the developer with a list of criteria that -- that be a form that's completed that says that they covered a particular set of -- you know, they covered a specific set of information. So, one of the challenges has been that one -- one applicant might give a very thorough presentation at the neighborhood meeting and one might just show up and say that they were there and so Caleb and I and the Mayor as well have had conversations about are there certain things we really want to see happening and -- and is that something that we ask the developer to put in writing and submit with their application and I would propose that I would like to see that happen. I'm curious what the other Council Members think about that. Hood: So, Mr. Mayor, before the rest of Council chimes in, thank you, Council Woman Perreault. I want to just put a little bit finer -- I didn't expand on that, but kind of the FAQ document that we are looking to put out would include that type of information and on our application checklist we -- we already require a narrative from the applicant. What I envision is expanding that with a narrative to provide a brief summary of the neighborhood meeting and any issues that came up at that meeting. So, that's how we were -- again, not a code thing, we wouldn't require it in city code, but in this best practice it is highly encouraged in your narrative, address your neighborhood meeting, summarize the neighborhood meeting and how that went and -- and, you know, bring a -- bring a site plan to your neighborhood meeting, explain, you know, what the project is and some basic information and, then, again, summarize that--that meeting. How many attended? What were -- what were some questions or common themes? So, I just want to put a -- I'm sorry I didn't bring that up in kind of that template, but that is another best practice process thing we would expect, then, the development community to address how their neighborhood meeting went and summarize it. Parsons: Mr. Mayor? Simison: Bill, I will just see if there are any Council Members that want to weigh in on these last couple items before we move on. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I -- just going over my notes, I'm -- I really like a standardized letter with expectations of the meeting being sent out to those within the 500 feet. I think the 500 feet is fine. I really like this idea of a template. Best practice that Councilman Perreault spoke about, going over specific questions and highlights that we as a body -- and even Meridian City Council Meeting Agenda April 28,2020— Page 17 of 272 Meridian City Council Work Session April 14,2020 Page 15 of 23 P&Z would like to see and -- if needed. Like the idea of a sign-in sheet. I think that's -- I think that's great. The only -- the only thing that -- and I have gone back and forth about this. I originally thought that -- that recording it would be necessary in order to prevent the he-said-she-said thing that we run into a lot with --with neighborhood meetings. I just can't-- I just -- for some reason I just --we haven't been able to come up with an effective way to do it. So, unless we can figure out a way that -- that makes sense for the city and those involved and have it be effective, than, I probably would lean more toward the template idea than -- than the actual recording, but maybe leave it as a best practice, not forcing them or making them to do it, but, you know, making it a best practice, helping out the decision making process with -- with our body and also Planning and Zoning. Simison: I think that's where we currently are. Mr. Cavener, Mr. Borton, any comments? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Thanks, Mr. Mayor. Caleb, on the -- the sending out the letter question, should we do it, should the applicant do it, in terms of staff time, do you anticipate if we were the ones to do it or if we offered that, that it's a -- I guess who did that ultimately fall to staff wise? Does it require a new position? Does it work within somebody else's scope of work? Help me understand that particular piece. Hood: Yeah. Mr. Mayor, Councilman Cavener, we haven't quite gotten that far, although we have talked to the Mayor and you will see in the -- I believe in the draft '21 budget Community Development does have a new administrative position where we are seeking -- that it has been one of the tasks that we have talked about this person doing is sending out these neighborhood meetings if that is something that the city takes on. So, that's sort of already in the works, if you will. There is still enough for that person to do if we don't send out the letter, so this doesn't, you know, hinge on us needing that position or not, but that is a duty that we had. If we don't get that position and still want to send out the neighbor-- the clerk would kind of -- you know, we would want to talk with the clerk a little bit, because they are probably --we have some maybe administrative capacities, but we work closely with the clerk's office on these -- on notices anyways for the hearings, so it could make some sense to either take that on from them or have them do the whole thing. Not you notice for this and we will notice for that. So, we haven't -- we haven't gotten that far. I guess I would like to kind of keep the discussion at a higher level. Do we think this is a best practice? I think staff can figure it out and I don't -- this isn't going to validate a FTE or even a halftime person, I mean it will take some resources, but I think we have the capacity to absorb that and make it happen if it's something we think is in the best interest to take on, because it makes the process better. Cavener: Mr. Mayor, follow up if I may. Simison: Yes. Meridian City Council Meeting Agenda April 28,2020— Page 18 of 272 Meridian City Council Work Session April 14,2020 Page 16 of 23 Cavener: And I don't know if this is a question for you, Mr. Mayor or for Caleb. Is this a process that staff is wanting to offer? I guess my question is is this something that we could provide, but not require? Simison: Yeah. I -- I guess from my standpoint I would argue that it's something we either -- you either do it or you don't do it, just from a cost standpoint. In theory if you take this on you are going to charge for the cost of -- of that part in your fees that you charge and so rather than having a variable fee for this or that, I would recommend it's -- it's -- to me it's really just a question if it's not important to Council that we verify that the letters are sent I don't think that it's necessary that we do the work. If you want verification that the letters are sent, then, we should do the work. So, as I mentioned before, if we were going to be taking on more and more aspects of this where we are going to be the ones that are essentially helping make sure that all the postings are done, all the mailings are done, rather than splitting out the developer does this and we do this, I was suggesting let's all do it -- let's either take on more responsibility or leave this responsibility to the developer, not split it where they are going to take on some and we are going to take on some. So, I -- it really kind of, to me, depends upon what happens with the sign postings where I would actually come out to say we should or shouldn't do this. Cavener: Sure. Mr. Mayor, if I -- if I may. Simison: Yes. Cavener: And I -- and I think that that -- I think that's probably the crux of as to where I am at as well and to me I would want to hear from, you know, some of our reoccurring applicants about if having the city manage this service is a benefit to them or not. To me I think there is a significant benefit that comes along with saying here, city, you go do it. It's a consistent process. It's different with applicant A or applicant B, we provide greater consistency to our community. I also would want to make sure that the cost that we are able to do it is competitive with what they would be able to do it on their own. So, there is -- there is still some what ifs for me, but I do like a -- kind of city led approach to doing this. I think it does better serve our citizens and provides a benefit to our applicants as well. Simison: And I think Caleb has heard at least from one person -- only one that I'm aware of on this specific issue, if he wants to bring that up, but let's go to Councilman Borton, if he's got anything he would like to add before we go back to Caleb. Borton: Thank you, Mr. Mayor. I'm not so sure I would look -- I'm looking for the problem that -- that each of these is intended to solve and -- and might need to give it some more thought, because I don't know the data behind the proposed changes. There is a lot of proposed changes and -- and, for example, you know, 300 to 500 feet, do we have folks, you know, 400 feet away that didn't get notice, but, otherwise, would get noticed? I mean why 500? Why not 700? Why not-- so, I'm trying to understand what are the --the known problems that the change is solving, because it is -- these changes do create greater expense, greater delay, so the benefit must outweigh it. So, whether we mail versus the Meridian City Council Meeting Agenda April 28,2020— Page 19 of 272 Meridian City Council Work Session April 14,2020 Page 17 of 23 applicant mailing, do we have any data that an applicant has reported to us that they have mailed stuff and they have lied to the city about it? I mean I'm not aware of anything like that. So, we are probably early in the process, but as part of the discussion and consideration of these -- these proposals I know there is more discussions I'm sure to go down the road, but I look at them with that in mind. What is the -- the known problem that this is a solution and the benefit that these changes create outweigh the cost. I wouldn't want the city to mail anything. I don't know why we would ever mail stuff in lieu of the developer doing it, unless we know there is somebody who has provided false information to the city about complying with what their obligations are. So, that's some of the initial mindset. I'm not supportive or opposed. As to the audio recording in a neighborhood meeting, I'm not so certain what the purpose of that would be. I don't know what I would do with it if I listened to an audio recording. If there was a disagreement between a developer and -- and a citizen as to what was said at a neighborhood meeting, so now what do I do with it? I mean the value of -- of the proposed change I'm not sure I see. I understand the intent. So, there is probably more work to come and maybe there is data there, but I look at changes that create cost or delay with some caution. Simison: Well, I will turn this back over to Caleb to try and get additional feedback. I think the short answer is there is no data on any of these things. I think it's your experience that you all have had while sitting at the dais over the last three months to six plus years. So, if you think there are issues you can certainly say stop moving forward. But, Caleb, any comments back? Hood: No. That-- and, Mr. Mayor, that's what I was just going to say. I mean I don't have that data, because especially as we are talking about neighborhood meetings, this is on the developer to do that. I don't have -- again, we are back to he-said-she-said. I never received the letter or the notice. We have had from time to time a neighbor saying I am 350 feet away, why did you only do 300 feet? Well, we are going to have somebody that's 501 feet away saying why did you pick 500? It's an arbitrary number, but I'm going off of some of the feedback I have heard from -- maybe not so much this Council, but previous councils even, too, to say, you know what, we should look at casting a wider net, including more of the -- a wider neighborhood to get in the process. So, I don't have really any data, but it is just anecdotal stories that you hear from somebody in the public coming and saying your process is flawed and I didn't get an invite. I had to talk to my neighbor and that's the only way I knew and, then, when I got there the developer said one thing and submitted something else and so, you know, it's kind of the Mayor's point, I'm not necessarily advocating for any of these, I'm reacting -- I think -- and I will just be honest, I mean it's more from the public side of the things, not -- not from the developers' perspective, this is more what I have heard at public hearings from the public saying your process is skewed in a developer's favor, you should swing that back to us a little bit, let us have a fighting chance to have --to be part of this process. So, some of these changes are doing that, but that is time and money, so that cost benefit I can't answer for you either. It's sort of optics. We are trying to really improve the process, but we are really good faith showing we are trying to let the public play a bigger role. Parsons: Mr. Mayor? Meridian City Council Meeting Agenda April 28,2020— Page 20 of 272 Meridian City Council Work Session April 14,2020 Page 18 of 23 Simison: Mr. Parsons. Parsons: I just wanted to piggyback on some of Caleb's comments, too. The one thing that staff can't control is the change of ownership, the timing for the change of ownership of the property. So, as you know sometimes we have developers that may continue to own these buildable lots adjacent to a development and a home is constructed on that site and that transfer happens at the county, but at the time that the developer had their neighborhood meeting and submitted their application it may have showed the ownership as the developer and not the new owner and so they were not included in the process, because we don't control that. The code actually requires that the notification goes out to the property -- the property owner of record, who could either be living here in the community or living in California. So, that e-mail -- or that invite could get mailed to someone in California and not even a renter or landlord or even the new owner who just moved in. So, I just wanted to put that in -- on your plate, too, and take that into consideration as we consider these process changes. Hood: So, if we just -- Mr. Mayor. That would be --just to kind of answer I think -- and it was Councilman Borton's I think -- that's the only benefit I really see to the city sending out the notice is by chance if ownership changed we will have the most -- they could get the list of property owners from our administrative assistant 30 days before and, then, send their letter out -- well, maybe you had a house or two that sold in that time and now I'm sending letters to old addresses. If the city does it we can pull the addresses right from the county right now, we know exactly who it's going out to, the letters don't sit there for a week or two or three or whatever. But, you know, again, is that worth us take -- owning this whole process? I don't -- I don't know that it -- I'm sure it's happened, but if you ask for the list of neighbors and you don't send that letter for another 30 days, yeah, you could have -- it could be going to the wrong address. I do want to -- Mr. Mayor, move on -- just to a point of order or clarification. I know when we are in City Hall 5:30 is kind of the break point. I think we are about halfway there. When -- and I know you have a 6:00 o'clock meeting. What -- how much more time do we have today? Simison: Are we good to go until 5:45 on these items? Any problems with anybody? Okay. We will do a hard stop at 5:45, Caleb. Hood: All right. Thank you. So -- and I think inside -- and before we leave I want to talk about the inside neighborhood meeting or not. I heard some persuasive -- do you want me to put that in code, I guess? Can I get a thumbs up? Does it -- do we want to see an inside in our code, have your neighborhood meeting inside. Not just the best practice, but we are going to require it be inside. Bernt: Code. Hood: Okay. All right. So, I'm going to -- but I am going to still put it in the best practices then. I saw more thumbs down than up, so -- and this will go to public hearing, so you can change your mind through the process, but at least the draft we are going to just keep it in the best practices. We will also kind of double back to the mailing and I think Meridian City Council Meeting Agenda April 28,2020— Page 21 of 272 Meridian City Council Work Session April 14,2020 Page 19 of 23 everyone's on the fence, but let's talk about the neighborhood meeting. So, that's -- or the public hearing. So, I'm going to move now to the -- the public hearing process and, again, several steps within this. Let me run through -- so, the distance -- we are going to do 500. So, that's the first section then. I lost the screen. But the first section. And we are going to just match that to be 500 feet as well, to send out the notices for the public hearing. The big question here is should the city hire a sign company? So, we have had -- and, again, I'm sorry I don't have data, but it is frequent and it seems like it's more and more frequent. Applicants are not posting the site in a timely manner. They are forgetting. Whether intentional or not, the sites are not getting posted and, therefore, you have to continue items. You cannot hear that item if the site is not posted in accordance with our code. So, the response we have to that, then, was, well, the city will hire, then, a sign company or three, you know, we could do a rotation -- and, then, the sign posting actually gets done by our contractor. Again, they are -- it's -- they are human. There is going to be mistakes, too. But you -- one would think that they would make less mistakes. It's their job to install signs. So, you would think they would do better about putting those signs up and could be a little more reliable if that problem we are trying to solve is to get the notice on the property in a timely manner consistent with our code, we could take that on. I want to put this into perspective, though, a little bit. Boise has recently gone the other way. So, for years and years they -- they had sign companies that they would hire and pass that -- those costs onto the development community. They have recently changed it to go back to putting that on their applicants. So, we are heading in different directions on this one potentially. So, the draft code you have before you actually does have that in, because that's primarily what I have heard from -- from Council is to -- we should -- we should take this on to make sure it's posted in the right location, in a timely manner -- and no guarantees a hundred by everybody. Some of the concerns I have heard, though, from the development community, you know, now -- you know, they can blame themselves if the developer forgets. If it's our sign company. Now we are liable. We forgot. How does that look, because time is money, so now it's our contractors -- it's the city's delay, what happens if our contractor hits an irrigation line or a power line on private property? So, there is some concerns with not only damage, but costs and, you know, getting onto private property. We could probably get some consent that way, but those are some of the hiccups or problems that could arise if the city takes on and owns this posting the -- the sites. We could also better ensure quality of the signs. Some have been known to blow over, get kicked down, whatever. We could make sure they are at least securely put on the site through our contractor. But that's a big -- so, I'm going to pause there and just get some direction on what you think about the city -- and I know Mr. Nary has been looking into this, too, and had some concerns. So, I'm going to just pause there. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I would assume that -- you know, there is -- there is sign companies that post signs that this is a business and they have insurance and I would hope and assume that any contract we would create with them would -- would have a hold harmless clause on Meridian City Council Meeting Agenda April 28,2020— Page 22 of 272 Meridian City Council Work Session April 14,2020 Page 20 of 23 behalf of the city if an irrigation line is hit or, you know, there is some sort of -- if they create some sort of damage, you know, that we would -- that the city would be held harmless if the property owner were to sue the sign company. Sign companies do this. They know that they have to be insured. So, I'm not sure what Mr. Nary found out, but I -- I guess I'm not maybe as afraid of that as -- as the public testimony we received, but I welcome any thoughts. Simison: Mr. Nary? Nary: Sure. Mr. Mayor, Members of Council, Council Member Perreault, I would agree, we would probably create an agreement that would hold the city harmless. We would get a consent from the applicant. I do agree with Caleb, though, that some of the concerns are going to be on very large parcels that you are going to be out posting in an area that may be unimproved, they may not have a road there to -- access may be problematic. You know, right now it's on the developer and who he contracts with to make sure they are there and whether they damage something that's between them and their contractor, so -- and the other one that Caleb raised, which I don't know the level of liability it would cause yet, but if the -- if the error is by the city's contractor, whether or not we have any liability towards that delay. In the Idaho code the city is exempted from that for some reasonable -- as long as we took reasonable care. I don't know how far that would extend to contractors, so there may be problems there. I just -- very few people do this, so I don't have any real data to show that it's not a huge risk or it is a big risk. I would be curious to know why Boise went the other way. My guess is their development is so rapid and their city is so large it may be problematic for them to keep up, too. But I don't know the reason for why they changed. So, probably could -- we could probably contract around some of those concerns, but I'm not sure we could contract around all of them. Simison: And so I will just add -- it kind of goes back into my -- into my two cents on this topic. To me a newspaper posting, posting the sign, notifying people about public hearings and neighborhood meetings, they are all required either under state law or under our code. I'm fine with the city taking on any and all responsibilities, but this is where I -- where I kind of come into like, well, let's either do it all or not do it all, not pick and choose which ones we think we should be responsible for, because they are all required to the same level in our code in some fashion. That's my -- that's all my opinion is on this on either way, but all of them -- all of them have value one way or the other. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: One of the benefits that I thought of that drives me nuts is by having a contractor do it we not only control that process of posting, but it's also taking down the stupid signs when the hearing is over. We don't need the signs anymore. We can have -- some of those signs are up there a very long time and it just kind of-- it's a nuisance, but that was just kind of an aside. I like the idea of taking over the sign that can be built into the cost Meridian City Council Meeting Agenda April 28,2020— Page 23 of 272 Meridian City Council Work Session April 14,2020 Page 21 of 23 of the -- the fees that developers pay and it's out there, you know it's done, and it's -- it's very visible, too. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Caleb, you had both a yellow and a red coloration marked on this. So, can you explain the timing? Are there two different times that you would -- would address the five different -- or four different changes in this code? Is that why? Hood: No. Thank you, Council Woman Perreault. I guess the question really is kind of to the other questions that were brought up. Is this something we think is a problem that we want to solve right now? Should I get to work with Finance on sending out an RFP or an RFQ to look at bringing this in-house or do we want to talk about it some more, make sure it's the right thing for our city and, then, potentially do it in round two of -- of these UDC changes that come along in the fall, rather than pushing it through right now. Do we want to -- do we want to think about it. So, the yellow is round one. Red is round two. This one is -- is marginal to me. If everyone is saying -- or a majority of you are saying we want to take on sign posting, I will work with Finance, we will get this going right now. We will have it in this first round for spring. If -- if there is enough question in your mind, you are not quite sure, let's get some of those questions answered. Let's -- let's talk more with Boise and the development community and make sure this is the right thing for the city to take on. So, that's why it's kind of half yellow, half red. I need that direction from you. Is this something you all feel strongly about and want to do right now or should it be you want to kick it around a little bit more? Perreault: Mr. Mayor, a follow up? Simison: Yes. Perreault: I think that we should take as long as we need. To take to investigate the -- any legal concerns. I don't feel like this is something that's an emergency and I don't -- I don't feel like it's enough of a problem for us to rush through the process of -- this is significant, because it's going to require additional cost to be paid by the applicant and I want to make sure that we really want to do this before we start down that road. I don't -- that's my thought on it. I am very much in favor of doing it, but I would like to really make sure we investigate it thoroughly. Hood: Anyone else on that? Is that good? Keep on the list for potentially -- have the UDC workgroup kick that around a little bit more? Okay. I didn't see a whole bunch of thumbs. Okay. I'm going to move on then. Simison: Caleb, real quick. Hood: Yes. Meridian City Council Meeting Agenda April 28,2020— Page 24 of 272 Meridian City Council Work Session April 14,2020 Page 22 of 23 Simison: I have not seen the proposed agenda for next week's workshop. I know of one item that will be coming forward. My intention is since we are not going to get through this and this doesn't even touch the big items yet to ask have to be able to come back next week -- to maybe move forward to the next item. I don't know if you were going directly towards when we start the process, but I think that's a larger one that we don't want to probably open up that can to get through right now. Hood: Okay. Simison: If that was the last one you have on your list. Hood: I will just -- I will -- I will just tell you the last two that I had was scheduling projects for hearing and receiving testimony. So, those are -- those are loaded questions. So, next week if you have on the -- I don't know if the clerk is -- is available to tell us what you have on your workshop next week, but -- Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: We have -- I'm looking at the agenda for next week and we have a couple of annual reports and that is the extent. Simison: Okay. Bernt: Information Technology and we have the City Clerk annual report scheduled for next week. Simison: Okay. I think that we can work with them and if we have got to move one off to the following week, but both of those topics are probably rather large, so I would just suggest we stop now and, then, bring it back next week to continue. Bernt: Okay. Hood: Thank you. Simison: All right. Council, do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Mr. Mayor? Meridian City Council Meeting Agenda April 28,2020— Page 25 of 272 Meridian City Council Work Session April 14,2020 Page 23 of 23 Simison: Councilman Hoaglun. Hoaglun: I second. Simison: I have a motion and a second to adjourn. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: And we will start at 6:00 o'clock with the regular public hearing meeting. MEETING ADJOURNED AT 5:44 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 28 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 A Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item -Approve Minutes of April 7, 2020 City Council Regular Meeting ATTACHMENTS: Description Type Upload Date Meeting Minutes Minutes 4/8/2020 Meridian City Council Meeting Agenda April 14,2020— Page 3 of 167 Meridian City Council April 7,2020 Page 7 of 7 Simison: Is that something we should take right now or is that something we should take offline? Since nothing was -- Mr. Nary? Nary: If it's just a question, Mayor, I think it's okay to answer a question if they are asking about a process issue, but, otherwise, yeah, we wouldn't be taking any testimony. Simison: Okay. Johnson: Aurora, I have unmuted you. Riopelle: Hi. Aurora Riopelle. Lombard Conrad. I'm here on behalf of ICCU going in on Ten Mile. I got cut off for a second and you might have already discussed this, but how are we handling the property postings for these items? Nary: I can answer that, Mr. Mayor. So, since they are continued in the public meeting they do not need to be re-posted, since it's only a week. So, they can remain the way it is and we will do social noticing on the city's part, so there is no need to re-post the site. Item 7: Future Meeting Topics Simison: Okay. Item No. 7, Future Meeting Topics. Anything under Item 7? Okay. If not I will entertain a motion to adjourn. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Hoaglun: Brad Hoaglun second. Simison: I have a motion and a second to adjourn. Any discussion on the motion? If not all those in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: ALL AYES. MEETING ADJOURNED AT 6:37 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 4 / 14 / 2020 MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 B Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item - Catalina Place Water Main Easement No. 1 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/9/2020 Meridian City Council Meeting Agenda April 14,2020— Page 11 of 167 mffifflaffffraw��• Water Main Easement Number: 1 Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-044055 BOISEIDAHO Pgs=5 VICTORIA BAILEY 04/16/2020 08:42 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this 14th day of April , 20 20 between Sy,inga Properties Holdings, Inc. ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 0 1 /0 1 /2020 public street, then, to such extent, such right-of-way and easement hereby granted which Lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: &Um" �/ V - I - � - V STATE OF IDAHO } } ss County of Ada } This record was acknowledged before me on 4-Z-zoz6(date) by w1liam T. Mooney Jr. (name of individual), f complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of syringa Properties Holdings,Inc. (name of entity on behalf of whom record was executed), in the following representative capacity: President (type of authority such as officer or trustee) ,<••..11.6,,. fi3 ••••' 0 9Y • NOTE}ll ��'�� Notary ignaturc My Co mission Expires: rr;n UaLic � "�••'�fin.55��i�f• ��i Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 13 of 167 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada } This record was acknowledged before me on 4-14-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Version 01/01/2020 km E N G 1 N E E R I N G Apr!]01,2020 Project No.19-094 Sundance Building-Meridian City of Meridian Water Easement Legal Description EXHIBIT A A parcel of land for a City of Meridian Water Easement over a portion of Lot 2, Block 2 of Bonito Subdivision (Book 86 of plats,pages 9,783-9,787),situated in the Southeast 1/4 of the Northeast 1/4 of Section 20,Township 3 North, Range 1 East, Boise Meridian,City of Meridian,Ada County, Idaho and being more particularly described as follows: Commencing at the East 1/4 corner of said Section 20,which bears S00014'50"W a distance of 2,651.93 feet from the Northeast Corner of said Section Zfl,thence following the easterly line of said Section 20, N00'14'50"E a distance of 800.06 feet; Thence leaving said easterly line,N89°45'10"W a distance of 68.00 feet to the southerly right-of-way line of E.Goldstone Drive; Thence following said southerly right-of-way 11ne, N90`00'00"W a distance of 44.31 feet to the POINT OF BEGINNING. Thence leaving said southerly right-of-way line,S00*00'00"E a distance of 25.99 feet; Thence N89°33'58"W a distance of 18,25 feet; Thence S00°26'02"W a distance of 59.56 feet; Thence S20'05'14"W a distance of 24.72 feet; Thence N69°54'46"W a distance of 10.00 feet; Thence N20°05'14"E a distance of 22.99 feet; Thence N00026'02"E a distance of 83.60 feet to said southerly right-of-way line; Thence following said southerly right-of-way,N90°00'00"E a distance of 28.06 feet to the POINT OF BEGINNING. Said parcel contains 1,554 Sq.Ft., more or less,and is subject to all existing easements and/or rights-of- way of record or implied. All subdivisions,deeds,records of surveys,and other instruments of record referenced herein are recorded documents of the county in which these described lands are situated in. Attached hereto is Exhibit B and by this reference is made a part hereof. p,t- L A Np ��( E N 5E�O 3��F 0 CL 662 M ,f•9r� OF �40 9233 West State Street • Boise,Id ho 3714 • 208.639.6939 • kmengllp.com Meridian City Council Meeting Agenda April 14,2020— Page 15 of 167 NORTHEAST CORNER LINE TABLE SECTION 20 L LAND 17 16 LINE BEARING DISTANCE y5�° CENSEdS'(�'P� Ll S0'00'00"E 25.99 00 21 L2 N89'33'58"W 18.25 a 1 52 w L3 S20'05'14"W 24.72 L4 N69'54'46"W 10.00 �f"�h OF Y KEµR�'� I L5 N20'05'14"E 22.99 u L6 N90'00'00"E 28.05 + �2.0CID LO C2 R a?�7 ❑ E. GOLDSTONE DRIVE I�z C4 CC A L6 — N90'OO'00"W o S89'45'1 O"E — �u 44.31' 68.00' TIE} 00 L7 POINT OF BEGINNING En w a \ olv�N r<i L2 Z I � no 04- I in 0�a w 7- I N vo O to N o a SYRINGA PROPERTIES z o HOLDINGS INC. � I I 0 a ° y I 0 J POINT OF COMMENCEMENT a EAST 1/4 CORNER SECTION 20 AND 21 21 LEGEND N z } © FOUND 5/8" REBAR, 20 MARKED "KSK 16662" A CALCULATED POINT — — PROPERTY BOUNDARY LINE — — — SECTION LINE 3km I-- --- --- — TIE LINE 0 15 30 60 ——————---- EASEMENT LINE EASEMENT AREA ENGINEERING Plan Scale m_ 9233 WEST SrATE STREET PHONE(2081 S 9-6939 EXHIBIT B kmengllpxern CITY OF MERIDIAN WATER EASEMENT DATE: 411/202D o PROJECT: 19.094 A PARCEL OF LAND SITUATED IN A PORTION OF LOT2,BLOCK 2 OF BONITO SUBDIVISION, SHEET: 1 OF 1 IN THE SE 1/4 OF THE NE 1/4 OF SECTION 20,T.3N.,R.1E.,B.M., CITY OF MERIDIAN,ADA COUNTY.IDAHO 0. Meridian City Council Meeting Agenda April 14,2020— Page 16 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 C Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.C. Presenter: Estimated Time for Presentation: 0 Title of Item -Ten Mile Plaza Water Main Easement No. 1 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/9/2020 Meridian City Council Meeting Agenda April 14,2020— Page 17 of 167 Project Name (Subdivision): Ten Mile Plaza Water Main Easement Number: ' Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-044057 BOISE IDAHO Pgs=5 CHE FOWLER 04/16/2020 08:44 AM CITY OF MERIDIAN, IDAHO NO FEE WATER MAIN EASEMENT THIS Easement Agreement, made this 14th day of April , 20 20 between Fluid Real Estate Investments, LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: 'F-l v 4e-:2-1 Z STATE OF IDAHO ) ss County of Ada ) ;vr2 nje/2- This record was acknowledged before me on I Z I ZU (date) by EyrfrfiTr (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Fluid Real Estate Investments,LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) (stamp) Notary Signature 23 �Zp21 My Commission Expires: K TAR � BL1C SA OF1Op;Ak�- Water Main Easement nn 01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 19 of 16 16 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF ID O, ) : ss. County of Ada ) This record was acknowledged before me on 4-14-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature y Commission Expires: 3-28-2022 Water Main Easement Version 01/01/2020 km E N G I N E E R I N G March 31,2020 Project No.:19-153 Legal Description EXHIBIT A A parcel of land situated in the Northwest 1/4 of the Northwest 1/4 of Section 35,Township 4 North,Range 1 West,Boise Meridian,City of Meridian,Ada County,Idaho and being more particularly described as follows: Commencing at a found aluminum cap marking the Northwest corner of said Section 35,which bears N00"52'45"E a distance of 2,631.00 feet from a found brass cap marking the West 1/4 corner of said Section 35,thence following the westerly line of said Section 35,S00°52'45"W a distance of 80.34 feet; Thence leaving said westerly line,S89"07'15"E a distance of 187.59 feet to the POINT OF BEGINNING. Thence S88.58'19"E a distance of 20.00 feet; Thence S01'10'35'W a distance of 121.43 feet; Thence S88°59'12"E a distance of 11.44 feet; Thence 501°01'41"W a distance of 12.51 feet; Thence S89°06'41"E a distance of 45.87 feet; Thence 500°53'19"W a distance of 182.03 feet; Thence S77°51'41"E a distance of 19.31 feet; Thence S01.01'41"W a distance of 23.47 feet to the northerly right-of-way line of W.Quintale Drive; Thence following said northerly right-of-way line,39.22 feet along the arc of a circular curve to the left,said curve having a radius of 325.00 feet,a delta angle of 6'5449",a chord bearing of N81"51'57"W and a chord distance of 39.19 feet; Thence leaving said northerly right-of-way line,N00°53'19"E a distance of 184.32 feet; Thence N89°06'41"W a distance of 57.44 feet; Thence N01°10'35"E a distance of 154.02 feet to the POINT OF BEGINNING. Said Parcel contains 0.196 acres(8,524 Sq. Feet),more or less,and is subject to all existing easements and/or rights-of-way of record or implied. L LAN,0 S \t NS�p d � 662 Lo OF KIFE �I i7 9233 West State Street • Boise,Idaho 83714 208.639.6939 kmengllp.com Meridian City Council Meeting Agenda April 14,2020— Page 21 of 167 POINT OF COMMENCEMENT NW CORNER SECTION 35 LANQ PER CP&F 2016-064167 ��a� CENB sel 27 26 �`` �� �� CIZ N 34 35 662 try, �o 9 cn 0 ,F P OF �QP 4 0� 6 POINT OF el t Y It1rHR� o�c N+ BEGINNINGLLI 3r y( m4— L2 1 ! 0 30 60 120 LL L1 rTIEI H 0�� \ l io Plan Scale Z m0 to N 0 Z N � N LINE TABLE `r u2 3 LINE BEARING DISTANCE in w � L1 S89'07'15"E 187.59 il) 0 � � 1 L2 S68'58'19"E 20.00 3 0 4 L3 L3 S88'59'12"E 11.44 o L4 z L4 S1'01'41"W 12.51 35 L5 o L5 S89'06'41"E 45.87 W 1/4 CORNER a SECTION 35 � L6 N89'06'41"W 57.44 L6Uj o L7 S77'51'41"E 19.31 I c L8 S1'01'41"W 23.47 0 N FLUID REAL ESTATE ni INVESTMENTS LLC N 00 0 0 CURVE TABLE o 3 CURVE RADIUS LENGTH DELTA CHORD BRG CHORD w 0 C1 325.00' 39.22' 654'49" N81'51'57W 39.19' b 0 m In (n m 0 z 0 x Legend z W 3 FOUND ALUMINUM CAP L7 FOUND BRASS CAP m a] x CALCULATED POINT — — — -� z — SECTION LINE C1 BOUNDARY LINE z — — ADJACENT BOUNDARY LINE W.Quintale Drive a SURVEY TIE UNE ENGINEERING - - EASEMENT LINE 3 9233 WEST STATE STREET a BOISE,IDAHO 83714 PHONE(208)639-6939 Exhibit B W kmengllp.com ? Meridian, ID DATE: March,2020 W PROJECT: 19-153 W SHEET: A parcel of land situated in the NW 1/4 of the NW 1/4 of Section 35, "= 1 OF 1 T.4 N., R. 1 W., Boise Meridian,City of Meridian,Ada County, Idaho I..i Meridian City Council Meeting Agenda April 14,2020- Page 22 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 D Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.D. Presenter: Estimated Time for Presentation: 0 Title of Item -Three Corners Ranch Subdivision Sanitary Sewer Easement No. 1 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/7/2020 Meridian City Council Meeting Agenda April 14,2020— Page 23 of 167 Proiect Name (Subdivision): Three Corners Ranch Subdivision Sanitary Sewer Easement Number: ' Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-044109 BOISE IDAHO Pgs=5 CHE FOWLER 04/16/2020 10:12 AM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER EASEMENT THIS Easement Agreement, made this 14th day of April , 20 20 between Sweet Land Development Inc. ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 01/01/2020 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Sweet Land De lopment I c. Dave Dea , Agent STATE OF IDAHO ) ) SS County of Ada ) This record was acknowledged before me on v- (date) by Dave Dean (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Sweet Land Development Inc. (name of entity on behalf of whom record was executed), in the following representative capacity: Agent (type of authority such as officer or trustee) (stamp) ( Notary Signature O NOTARY c�PUBLIC My Commission Expires: l Commission# 31520 My Commission Expires Mar 1,2023 �'sgTE OF Sanitary Sewer Easement REV. 01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 25 of 167 GRANTEE : CITY' OF MERIDIAN ............... Robe.tt E . Sim-ison , Mayor ------- ....... ..... Attest bY Chris Johnson , City Clerk STATE OF IDAHO , ) 0 SS . County of Ada ) This record was acknowledg ed before me on. 414 2020 (date) by Robert E . S -imison and Chris Johnson on behalf of the pity of Meridian , in their: cap acities as Mayor and City Clerk, respectively . (stamp) ............. Notary Signature My Commission Expires : 3282020 Sanitary Sewer Easement REV. 01 /01 /2020 5awtooth Land Surveying, LLC 2030 S. Washmcgton Ave, 1044 Northwest Blvd., Ste. G 14 1 1"Avenue East Emmett, ID 83G 1 7 Coeur d'Alene, ID 8381 4 Jerome, ID 83338 5AyrOOT P: (208) 398-8104 P: (208) 714-4544 P: (208) 329-5303 F: (208) 398-8105 F: (208) 292-4453 F: (208) 324-382 1 Sewer Easement No. 1 Legal Description A sewer easement, located in the NW1/4 of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the CN1/16 Corner of said Section 29, marked by a 5/8" rebar/illegible plastic cap, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 1320.88 feet; Thence North 89036'21"West, coincident with the north line of the S1/2 of the NWI/4, a distance of 734.19 feet; Thence South 00030'15"West, 1.41 feet to the beginning of a tangent curve to the right; Thence southwesterly, 94.80 feet along the arc of said curve, with a radius of 60.50 feet, a central angle of 89146'30", subtended by a chord bearing South 45023'30"West, 85.39 feet; Thence North 89143'15"West, 149.12 feet to the POINT OF BEGINNING; Thence South 00131'15"West, parallel with the east line of said NW1/4, a distance of 155.68 feet to the beginning of a non-tangent curve to the left; Thence southwesterly, 26.72 feet along the arc of said curve, with a radius of 49.00 feet, a central angle of 31014'52", subtended by a chord bearing South 49147'17"West, 26.39 feet; Thence North 00031'15 East, parallel with said east line, 172.82 feet; Thence South 89043'15"East, 20.00 feet to the POINT OF BEGINNING. The above described easement contains 3,253 square feet or 0.075 acres, more or less. BASIS OF BEARING for this description is North 00031'15"East, between the C1/4 Corner and the N1/4 Corner of Section 29, T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho. A4 LAND 5 Q�G%S TR SG�G N�,31++IZo 0 rF OF +OPP.r P:\2018\18303-THREE CORNERS RANCH\Survey\Drawings\Descriptions\Three Corners Ranch-Sewer Easement No. 1.docx Meridian City Council Meeting Agenda April 14,2020- Page 27 of 167 T. 4 N., R 1 E., B.M. 21 29 N114 CORNER BRASS CAP CPF98068335 NTS I I I CNI116 CORNER 5 00°30'I5"W M 89°36'21"W 734.19' ILLEGIBLE I / I 1 .y Z 20.00' (> W oa S 890 4315E N 89°43'15"W 149.12' Q� POINT OF 6EGTNNING —�— z I LL! , /-• o CURVE TABLE "✓jam �o CURVE ARCLENGTH RADIUS DELTA ANGLE CNORDBFIWNG CNORDLENGTH o I �/1 Cl 94.80' 60.50' 69°4630" S45°2330"W 8539' Z C2 26.72' 49.00' 31°1 5 - S 49°47'17°W 2.39' ,o jM NL LqN�S %S �9 O zoo 'f 4rF OF%0 , I C114 CORNER bMS S092 CPF J02145649 PROJECT: OWNERIDEVELOPER: 2030 S. WASHINGTON AVE. DWG# THREE CORNERS RANCH EMMETT, ID 83617 18303-EX SEWER EASEMENT NO. 1 CONGER GROUP +� P: (208)398-8104 PROJECT# MERIDIAN,IDAHO �TOOT/� F. (208)398-8105 18303 SHEET DATE: 312020 LanG_�urvryi LLG WWW.SAWT-OOTHLS.COM 1 OF 1 Meridian City Council Meeting Agenda April 14,2020— Page 28 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 E Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.E. Presenter: Estimated Time for Presentation: 0 Title of Item -Three Corners Ranch Subdivision Water Main Easement No. 1 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/7/2020 Meridian City Council Meeting Agenda April 14,2020— Page 29 of 167 Proiect Name (Subdivision): Three Corners Ranch Subdivision Water Main Easement Number: ' Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-044108 BOISE IDAHO Pgs=5 VICTORIA BAILEY 04/16/2020 10:11 AM CITY OF MERIDIAN, IDAHO NO FEE WATER MAIN EASEMENT THIS Easement Agreement, made this 14th day of April 20 20 between Sweet Land Development Inc. ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: at t,, Sweet Land Development,Inc. Dave Dean,Agent STATE OF IDAHO ) ) ss County of Ada ) 1�'l c��—�.h ��2 c.► This record was acknowledged before me on (date) by Dave Dean (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Sweet Land Development Inc. (name of entity on behalf of whom record was executed), in the following representative capacity: Agent (type of authority such as officer or trustee) (stamp) i M FREpe, ,� p NpTARy % Nita y Signature PUBLIC = My Commission Expires: Commission# 31520 _- My Commission Expires Mar 1,2023 OF IDP�O,�• Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 31 of 167 GRANTEE : CITY OF MERIDIAN Robert E . S I* Mison, Mayor ---------------- --- Attest by Chris Johnson, City Clerk STATE OF IDAHO , ) . sso C ounty of Ada ) This record was ackn owledged before me on 4142020 date b Robert E . Si-inison ............... . Y C ) and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively . (stam .1. 1- 1-0 W.W . I I p) N otgr y Sign ature 3 - 28 - 2022 M Commission Expires : Water Main Easement Version 0 1 /0 1 /202 0 5awtooth Land Surveying, LLC 2030 5. Washmton Ave. 1 044 Northwest Blvd., Ste. G 141 1�`Avenue East _. AMrOO7 Emmett, IQ 8361 7 Coeur d'Alene, ID 8381 4 Jerome, ID 53338 F: (208) 398-8104 F: (205) 714-4544 P: (208) 329-5303 .;'_{ F: (208)398-8105 F: (208) 292-4453 F: (208) 324-382 1 Water Easement No. 1 Legal Description A water easement, located in the NW1/4 of Section 29,T. 4 N., R. I E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the CN1/16 Corner of said Section 29, marked by a 5/8" rebar/illegible plastic cap, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 1320.88 feet; Thence North 8903621"West, coincident with the north line of the S1/2 NW1/4, a distance of 566.03 feet to the POINT OF BEGINNING; Thence South 00031'15"West, parallel with the east line of said NW1/4, a distance of 191.92 feet; Thence South 8103941"West, 20.24 feet; Thence North 00031'15 East, parallel with said east line, 174.99 feet; Thence North 8913621"West, parallel with said north line, 151.08 feet to the beginning of a non-tangent curve to the left; Thence northeasterly 18.91 feet along the arc of said curve, with a radius of 60.50 feet, a central angle of 17154'20", subtended by a chord bearing North 09027'25"East, 18.83 feet; Thence North 00030'15"East, 1.41 feet to said north line; Thence South 89036'21"East, coincident with said north line, 168.16 feet to the POINT OF BEGINNING. The above described easement contains 6,850 square feet or 0.157 acres, more or less. BASIS OF BEARING for this description is North 00131'15"East, between the C1/4 Corner and the N1/4 Corner of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho. LAN�� 0 N�3/IijZo ,� r OF%A) Al. 8a P:\2018\18303-THREE CORNERS RANCH\Survey\Drawings\Descriptions\Three Corners Ranch-Water Easement No, 1.docx Meridian City Council Meeting Agenda April 14,2020— Page 33 of 167 20le T. 4 N., R 1 E., 8.M. , 29 N114 CORNER BRASS CAP CPF 98060335 Ip NTS I i CNII16 CORNER S 89°36'21"E 168.16' N 89°36'21"w 566.03' ILkEG18LE N 00°30'15"E—^� 11771bj177 r 1.41' C1 . G 5 S Ft/0.1 Acrp,7 POINT OF BEGINNING N 89036'21"W 151.08, - N WW N� rj G W I! Ln 1$' o N I I I 5 81g��l. W 20.24 I f I I CURVE TABLE I CURVE MCLWM-- RADIUS OELTAANGLE CNORD'BEARING CNORDLENGTN. C1, 18:91' 6d:50' 1Z?54'2d' 09°2725':E. 18.83' I Npti LA o f sp31n z O 9T� OF�pP C111 CORNER N llrll. �� 4 PIS 5082 CfF102145649 PROJECT: OWNER/DEVELOPER: 2030 S. WASHINGON DWG# T THREE CORNERS RANCH EMMETT, ON AVE.A 18303-EX WATER EASEMENT N0. 1 CONGER GROUP P. (208)398-8104 PROJECT# MERIDIAN, IDAHO +� F. (208)398-8105 18303 SHEET DATE: 3/202 WWWy SAWTOOTHLS.COM 1 OF 1 Meridian City Council Meeting Agenda April 14,2020— Page 34 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 F Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.F. Presenter: Estimated Time for Presentation: 0 Title of Item -Three Corners Ranch Subdivision Sanitary Sewer &Water Main Easement No. 1 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/7/2020 Meridian City Council Meeting Agenda April 14,2020— Page 35 of 167 ADA COUNTY RECORDER Phil McGrane 2020-044089 BOISE IDAHO Pgs=8 BONNIE OBERBILLIG 04/16/2020 09:12 AM CITY OF MERIDIAN, IDAHO NO FEE Proiect Name (Subdivision): Three Corners Ranch Subdivision Identify this Easement by sequential number if Project contains more than one easement of this type. (See instructions for additional information). SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this14th day of April 2020 between Sweet Land Development Inc ("Grantor") and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV. 01/01/2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: to-4- Sweet Land D velopment Inc. Dave Dean,Agent STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on (date) by Dave Dean (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Sweet Land Development Inc (name of entity on behalf of whom record was executed), in the following representative capacity:Agent (type of authority such as officer or trustee) ``%11111II,, �•���M FREpF��,� Commission 31520 My Commission = Notary Signature Expires My Commission Expires: Mar 1,2023 �OF Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 37 of 167 Sawtooth Land Surveying, LLC 2030 S. Washington Ave. 1 044 Northwest blvd., Ste. G 14 1 1 sb Avenue East Emmett, ID 53G 7 Coeur d'Alene, ID 8351 4 Jerome, ID 83338 ZWrO r P: (208) 398-81 04 P: (208)7 1 4-4544 P: (208) 329-5303 F: (20(5) 398-8105 P: (20(5) 292-4453 P: (20(5) 324-352 1 Sewer and Water Easement No. 1 Legal Description A sewer and water easement, located in the NW1/4 of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the C1/4 Corner of said Section 29, marked by a 5/8" rebar/cap PLS 5082, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 2641.97 feet; Thence North 00031'15"East, coincident with the east line of said NW1/4, a distance of 655.01 feet to the POINT OF BEGINNING; Thence North 8912845"West, 150.28 feet; Thence South 34042'14"West, 23.92 feet to the beginning of a non-tangent curve to the left; Thence southerly, 46.01 feet along the arc of said curve, with a radius of 281.50 feet, a central angle of 9021'56", subtended by a chord bearing South 09137'53"East, 45.96 feet to the beginning of a reverse curve to the right; Thence southerly, 82.47 feet along the arc of said curve, with a radius of 318.50 feet, a central angle of 14050'06", subtended by a chord bearing South 06153'48 East, 82,24 feet; Thence South 00131'15"West, parallel with said east line, 233.19 feet; Thence South 24142'59"East, 11.51 feet to the beginning of a non-tangent curve to the right; Thence 181.63 feet along the arc of said curve, with a radius of 54.50 feet, a central angle of 190056'59", subtended by a chord bearing South 451131'15"West, 108.50 feet; Thence North 64014'30"West, 11.51 feet; Thence North 89028'45"West, 243.05 feet; Thence South 65017'01"West, 11.51 feet to the beginning of a non-tangent curve to the right; Thence 181.63 feet along the arc of said curve, with a radius of 54.50 feet, a central angle of 190056'59", subtended by a chord bearing North 44028'45"West, 108.50 feet; Thence North 25045'30"East, 11.51 feet; Thence North 00031'15"East, parallel with said east line, 395.64 feet; Thence North 39032'51"West, 16.05 feet; Thence North 79036'58"West, 242.08 feet; Thence South 00034'14"West, 5.07 feet; P:\2018\18303-THREE CORNERS RAN C H\Su rvey\Drawi n gs\Descriptions\Three Corners Ranch-Sewer Water Easement No. 1.docx Peaa 1 Meridian City Council Meeting Agenda April 14,2020— Page 39 of 167 Thence North 79036'58"West, 178.79 feet; Thence North 89145'39"West, 207.56 feet to the beginning of a tangent curve to the left; Thence southwesterly, 49.00 feet along the arc of said curve, with a radius of 60.00 feet, a central angle of 46047'30", subtended by a chord bearing South 66150'36"West, 47.65 feet; Thence South 43026'51"West, 131.03 feet to the beginning of a tangent curve to the left; Thence southerly, 24.07 feet along the arc of said curve, with a radius of 20.00 feet, a central angle of 68057'46", subtended by a chord bearing South 08057'58"West, 22.65 feet to the beginning of a non-tangent curve to the left; Thence northwesterly, 82.23 feet along the arc of said curve, with a radius of 175.00 feet, a central angle of 26155'27", subtended by a chord bearing North 38058'38"West, 81.48 feet to the beginning of a non-tangent curve to the right; Thence easterly, 29.36 feet along the arc of said curve, with a radius of 20.00 feet, a central angle of 84006'47", subtended by a chord bearing North 85130'15" East, 26.79 feet; Thence North 43026'51"East, 119.06 feet to the beginning of a tangent curve to the right; Thence northeasterly, 89.83 feet along the arc of said curve, with a radius of 110.00 feet, a central angle of 46047'30", subtended by a chord bearing North 66050'36" East, 87.36 feet; Thence South 89145'39"East, 247.26 feet; Thence North 00031'15"East, parallel with said east line, 197.46 feet; Thence North 28116'35"West, 18.82 feet to the beginning of a non-tangent curve to the right; Thence 172.41 feet along the arc of said curve, with a radius of 49.00 feet, a central angle of 201135'51", subtended by a chord bearing North 41105'28"East, 96.26 feet; Thence South 69032'29" East, 18.82 feet; Thence North 8103941" East, 308.91 feet to the beginning of a tangent curve to the right; Thence easterly, 48.48 feet along the arc of said curve, with a radius of 313.50 feet, a central angle of 08°51'35", subtended by a chord bearing North 86005'28"East, 48.43 feet; Thence South 89028'45" East, 279.79 feet to the beginning of a tangent curve to the right; Thence southeasterly, 99.75 feet along the arc of said curve, with a radius of 63.50 feet, a central angle of 90000'00", subtended by a chord bearing South 44028'45"East, 89.80 feet; Thence South 00031'15"West, parallel with said east line, 341.34 feet; Thence South 44°28'45"East, 26.16 feet; Thence South 89112845"East, 151.50 feet to said east line; Thence South 00131'15"West, coincident with said east line, 54.00 feet to the POINT OF BEGINNING. P:\2018\18303-THREE CORNERS RAN CH\Survey\Drawings\Descriptions\Three Corners Ranch-Sewer Water Easement No. 1.docx 12 Meridian City Council Meeting Agenda April 14,2020- Page 40 of 167 EXCEPTING A parcel of land, located in the NW1/4 of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the CN1/16 Corner of said Section 29, marked by a 5/8" rebar/cap illegible, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 1320.88 feet; Thence South 38030'40"West, 320.05 feet to the POINT OF BEGINNING; Thence South 00031'15"West, parallel with said east line, 354.84 feet; Thence South 45131'15"West, 26.16 feet; Thence North 8912845"West, 218.73 feet to the beginning of tangent curve to the right; Thence westerly, 83.75 feet along the arc of said curve, with a radius 486.50 feet, a central angle of 09151'47", subtended by a chord bearing North 84032'51"West, 83.64 feet; Thence North 79036'58"West, 383.80 feet; Thence North 39032'51"West, 23.82 feet; Thence North 00031'15"East, parallel with said east line, 228.89 feet to the beginning of a tangent curve to the right; Thence northeasterly, 51.69 feet along the arc of said curve, with a radius of 36.50 feet, a central angle of 81008'25", subtended by a chord bearing North 41105'28"East, 47.48 feet; Thence North 8113941"East, 326.63 feet to the beginning of a tangent curve to the right; Thence easterly, 44.30 feet along the arc of said curve,with a radius of 286.50 feet, a central angle of 08151'35", subtended by a chord bearing North 86005'28"East, 44.26 feet; Thence South 8912845"East, 279.79 feet to the beginning of a tangent curve to the right; Thence southeasterly, 57.33 feet along the arc of said curve, with a radius of 36.50 feet, a central angle of 90000'00", subtended by a chord bearing South 44028'45"East, 51.62 feet to the POINT OF BEGINNING. FURTHER EXCEPTING A parcel of land, located in the NW1/4 of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the C1/4 Corner of said Section 29, marked by a 5/8" rebar/cap PLS 5082, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 2641.97 feet; Thence North 41123'40"West, 302.38 feet to the POINT OF BEGINNING; Thence North 89128'45"West, 293.50 feet to the beginning of a tangent curve to the right; Thence northwesterly, 39.27 feet along the arc of said curve, with a radius of 25.00 feet, a central angle of 90000'00", subtended by a chord bearing North 44028'45"West, 35.36 feet; Thence North 00031'15"East, parallel with said east line, 404.33 feet; P:\2018\18303-THREE CORNERS RANCH\Survey\Drawings\Descriptions\Three Corners Ranch-Sewer Water Easement No. 1.docx , ge 13 Meridian City Council Meeting Agenda April 14,2020— Page 41 of 167 y ..p A ��or9 rn C6 00 DODO ��wti�o£d�05'GIAC)(�� +:wiv�o'ntavaWn QQ2 G ,►� m �nxx$�$��,�ayaxv,a�,w y 'llmoy2q'�a�'iF 'N yo_n (i+ vi e.'In$W'cna§g' (('.3."d��'"�i$''A, W �t � m �v^ta dN�pl�'iYiN� T �tl 'C�1•b -��OpQ S P 00� VJ I -0. f6�O�NNNYOyJ1 V1 Vi V1�^I ' b to .� `7�»._�.. •� r`r �R`t`i� I rn = � Fn � � N 3 .i7 tnzztnzZ'AMtA0SazazzztA1AzL �w � ° 197.46' rn $ R k� �� em � $wRgo c3 NO°31'15"E o rn p . s ny n .'a ;a mmmm;E ZE mmmm�«��mm — — —• -- — — \ i 61 N 0031'IS"E '1 �z xb rn w$vMfnv"v�w$ °v° " �Q 228.89' 2 rn p y Z l8 } z Z Z ( z ° ° a O r w pl? m } CI is N 0°31'15"E 395.64' 11 r Z, p N } r�Se 03 lyy pis o O SOI �ti7 N 0°31'15"E 404.33' la O2 Z OD N T 93 Z° ' �6 W I n l\\ O ( ET7 qti� I !ram S 0°31'15"W 354.84' \Stiff rs — S 0°31'15"W 258.42 bT7 '— mO a S0°311�5"W 233.5 Z�l 17<! I �� 50°31'IS"W 341.34' w CD ^'3IT� a •� A\� - --- i � -- O�Op pOp—i 2 V __ 6s5.01' 54j00' rn 612.08' p n�~ _ p 1320,BB' O 1p "G'�' $ N 0°31'15"E 2641.97'6ASI5 'O OFBEARING a OCI H 3 n, o m o w Meridian City Council Meeting Agenda April 14,2020— Page 43 of 167 Thence North 49010'48" East, 27.78 feet to the beginning of a non-tangent curve to the left; Thence easterly, 65.59 feet along the arc of said curve, with a radius of 513.50 feet, a central angle of 07019'06", subtended by a chord bearing South 85049'12"East, 65.54 feet; Thence bearing South 8912845"East, 218.95 feet; Thence South 45031'07" East, 25.68 feet to the beginning of a non-tangent curve to the left; Thence southerly, 69.80 feet along the arc of said curve, with a radius of 313.50 feet, a central angle of 12145'22", subtended by a chord bearing South 07056'10"East, 69.65 feet to the beginning of a reverse curve to the right; Thence southerly, 74.18 feet along the arc of said curve, with a radius of 286.50 feet, a central angle of 14050'06", subtended by a chord bearing South 06053'48"East, 73.97 feet; Thence South 00031'15"West, parallel with said east line, 258.42 feet to the beginning of a tangent curve to the right; Thence southwesterly, 39.27 feet along the arc of said curve, with a radius of 25.00 feet, a central angle of 90000'00", subtended by a chord bearing South 45031'15"West, 35.36 feet to the POINT OF BEGINNING. The above described easement contains 145,856 square feet or 3,348 acres, more or less. BASIS OF BEARING for this description is North 00131'15"East, between the C1/4 Corner and the N1/4 Corner of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho. �p LANO�c, o r�, 4 of P:\2018\18303-THREE CORNERS RAN CH\Survey\Drawings\Descriptions\Three Corners Ranch-Sewer Water Easement No. 1.docx �4 Meridian City Council Meeting Agenda April 14,2020— Page 42 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 G Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.G. Presenter: Estimated Time for Presentation: 0 Title of Item -Three Corners Ranch Subdivision Sanitary Sewer &Water Main Easement No. 2 ATTACHMENTS: Description Type Upload Date Easement Exhibit 4/7/2020 Meridian City Council Meeting Agenda April 14,2020— Page 44 of 167 ADA COUNTY RECORDER Phil McGrane 2020-046248 BOISE IDAHO Pgs=5 HEATHER LUTHER 04/21/2020 02:28 PM CITY OF MERIDIAN, IDAHO NO FEE Project Name(Subdivision): Three Corners Ranch Subdivision Sanitary Sewer&Water Main Easement Number: 2 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). SANITARY SEWER WATER MAIN EASEIi�IENT THIS Easement Agreement, made this14th day of April 2020 between Sweet Land Development,Inc ("Grantor") and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 Proieet Name {Subdivision} : Three Corners Ranch Sub.. division Sanitary Sewer & Water Main Easement Number : 2 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information), .�TITA2�' SEWIE-d-rk. AN----------- ...... =ZX=!I=T= 1%11 ,11� WATMR. IEIIIR 1VIAIl�T E111' 11AS111 03M�1�El�T'I' THIS Easei-ii ent Agreement, made th is W_ Y IMOMOM 14thda� of A p ril 20t . n b etween Sweet Land Development Inc (" Grantor"} and the City of Meridian, an Id aho .... .. ......... ........................... Municip al Corp oration (" Grantee WBEREASthe Gran tor desires to provide a sanitary seweran d water main right-of- way across the premises ana1pr erty hereinafter particularly bounded anIdescribe d ; and i S , the santarsewer y and water is to e provided for through underground pipelines o e constructed b y others ; and WHEREAS , it will e necessary o maintain and service said pipelines from time to time by the Grantee ; NOW, THEREFQRE, in. consideration of the benefits to be received by the Grantor, and other good anva ua e consideration, the Grantor does hereby give, grant and convey unto the Grantee the right- of-way for an easement for the operation and mai ance of sa-n-i ary sewer and water mains over and across the fol lowing described property : {SEE A TTACHED EX HIBITS A and B) The e as ement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities , together with their maintenance, repair anre acement at the convenience of the Grantee , with the free right o access to such facilities at any and al l times . T4 HAVE .AND TO HOLD , the said easement and right- of-way unto the s aid Grantee, s successors and assigns forever. I IS EXPRESSLY UNDERSTOOD A ND AG�ZEED , yand between the ies hereto, that after making repairs or performing other maintenance , Grandee shall re store the are a of the easement and adjacent property to that existent prior to undertaking such. re , airs and maintenance . owever, e shall not e responsible for repairing, replacing or restoring anything placed w in the area des cribed in this easement at was p laced there I violation o this easement . Sanitary Sewer and Water Main Easement REV. 0 1 /0 1 /2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Sweet L d Development, Inc. Dave Dean,Agent STATE OF IDAHO ) ) SS County of Ada ) This record was acknowledged before me on S ',Z :.3C-2C, (date) by Dave Dean (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Sweet Land Development Inc. (name of entity on behalf of whom record was executed), in the following representative capacity:Agent (type of au`hor%ItM,such as officer or trustee) FRFD�fillc/,,� Q�P NOTARY Commission# = �) l �� �G�_ 31520 — -'�'/ My Commission Notary Signature Expires filar 1,2023 My Commission Expires: 'O F 1V P�O,`� Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda April 14,2020— Page 46 of 167 GRANTEE , CITY OF' MEREL)IAN ..................... ........ Robert E . SIMISO , Mayor Attest by Chris_ Johnson, City Clerk STATE OF IDAHO , ) 0 ssib County of Ada This record was acknowledged before me on 142020 (date} b Y Robert E . Si -m-- ison and Chris Johnson on behalf of the pity of Meridian, in their capacities as Mayor and C ity C1ekresPr ectively . (stamp) --------------------------------------- ----------- No tary Signature 3 - 28 - 2022 My Commission Expires : Sanitary Sewer and Water Main Easement REV . 0 1 /0 1 /2020 5awtooth Land Surveying, LLC 2030 S. Washington Ave; 1 044 Northwest Blvd., Ste, G 14 1 1�`Avenue East / CSC rf f Emmett, ID 8361 7 Coeur d'Alene, ID 8381 4 Jerome, ID 113338 L-r5 5un�e�ino/ rl P: (208) 398-8104 P: (208) 71 4-4544 P: (20(5) 329-5303 F: (208) 398-8105 F: (208) 292-4453 F: (208) 324-3821 Sewer/Water Easement No. Z Legal Description A sewer easement, located in the NW1/4 of Section 29,T. 4 N., R. 1 E., B.M., City of Meridian, Ada County, Idaho more particularly described as follows: COMMENCING at the C1/4 Corner of said Section 29, marked by a 5/8" rebar/cap PLS 5082, from which the N1/4 Corner of said Section 29, marked by a brass cap, bears North 0131'15" East, 2641.97 feet; Thence North 8914539"West, coincident with the south line of said NWi/4, a distance of 349.15 feet; Thence North 00131'15"East, parallel with the east line of said NWi/4, a distance of 105.42 feet to the beginning of a non-tangent curve to the left and the POINT OF BEGINNING; Thence northwesterly, 35.24 feet along the arc of said curve,with a radius of 55.00 feet, a central angle of 36042'21", subtended by a chord bearing North 84133'28"West, 34.64 feet; Thence North 00126'20"East, 86.34 feet; Thence South 89028'45"East, 34.63 feet; Thence South 00031'15"West, parallel with said east line, 89.31 feet to the POINT OF BEGINNING. The above described easement contains 2,971 square feet or 0.068 acres, more or less. BASIS OF BEARING for this description is North 00131'15"East, between the C1/4 Corner and the N1/4 Corner of Section 29,T. 4 N., R. i E., B.M., City of Meridian, Ada County, Idaho. dNAI L4 . OF cPA-3�It�20 4 M. P:\2018\18303-THREE CORNERS RAN CH\Survey\Drawings\Descriptions\Three Corners Ranch-Sewer Water Easement No. 2.docx Meridian City Council Meeting Agenda April 14,2020— Page 48 of 167 T. 4 N., R 1 E., B.M. zo 29 N114 CORNER BRASS CAP CPF 98068335 NT5 1. 1 I CURVE TABLE CURVE ARC.LENGTHI RADIUS DELTA ANGLE CHORD BEARING CHORD LENGTH CI 35:24' 55.00' '36Q42'21'.' N 84033'28"W 34.CW 1 1 1 34.63' S 89028'45"E t ctnr� //ii m W Ln o o Q/ SEWER/WATER EASEMENT NO. 2 Ln ko ^� o o o �� ,,' o � o z o f' o tn CI POINT OF BEGINNINGtip'� � LU W r of IT ., � 1 0 1 Iz C114 CORNER �_ � 1yPLS 5082 N 89°45'39"W 349.25' — C CPF 102145649 PROJECT: OWNERIDEVELOPER: 2030 S. WASHON DWG# INGT THREE CORNERS RANCH EMMETT ID ON AVE.A 18303-EX SEWER/WATER EASEMENT NO, 2 CONGER GROUP P: (208)398-8104 PROJECT# MERIDIAN,IDAHO ` F.(208)398-8105 18303 � 0�/ 1 SHEEP DATE: 312020 L0nd5U1veyinq,LLG WWW SAWTOOTHLS.COM 1 OF I Meridian City Council Meeting Agenda April 14,2020— Page 49 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 H Item Title: Meeting Notes: CiWE I� ITEM SHEET Council Agenda Item - 3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Gander Creek South Subdivision No. 2 (H-2020-0019) by Trilogy Idaho, Generally Located South of W. McMillan Rd. and West of N. McDermott Rd. ATTACHMENTS: Description Type Upload Date Order Findings/Orders 4/8/2020 Exhibit A Exhibit 4/8/2020 Exhibit B Exhibit 4/8/2020 Meridian City Council Meeting Agenda April 14,2020— Page 50 of 167 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 7, 2020 FINDINGS APPROVAL DATE: APRIL 14, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 55 BUILDABLE ) CASE NO. H-2020-0019 LOTS AND 14 COMMON LOTS ON ) 13.47 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR GANDER ) APPROVAL OF FINAL PLAT CREEK SOUTH SUBDIVISION NO. ) 2 ) BY: TRILOGY IDAHO ) APPLICANT ) This matter coming before the City Council on April 7, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING GANDER CREEK SOUTH SUBDIVISION NO. 2, LOCATED IN THE NE '/4 OF SECTION 32, TOWNSHIP 4N., RANGE I W., BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 2/5/2020,by CODY ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GANDER CREEK SOUTH SUB. 2—FP H-2020-0019 Page 1 of 3 Meridian City Council Meeting Agenda April 14,2020— Page 51 of 167 M. MCCAMMON, PLS, SHEET 1 OF 5," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 7, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked "Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GANDER CREEK SOUTH SUB. 2—FP H-2020-0019 Page 2 of 3 Meridian City Council Meeting Agenda April 14,2020— Page 52 of 167 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 14th day of April , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-14-2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR GANDER CREEK SOUTH SUB. 2—FP H-2020-0019 Page 3 of 3 EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT t D A H 0 HEARING 4/7/2020 Legend _~ DATE: Project Location *----- '-� TO: Mayor&City Council FROM: Sonya Allen,Associate Planner ; 208-884-5533 ' Bruce Freckleton,Development v Services Manager 208-887-2211 , SUBJECT: H-2020-0019 -- -----4 Gander Creek South No. 2 LOCATION: Generally located south of W. McMillan Rd. and west of N. McDermott Rd., in the NE %4 of Section 32,Township 4N., Range 1 W. I. PROJECT DESCRIPTION The Applicant proposes a final plat consisting of 55 buildable lots and 14 common lots on 13.47 acres of land in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Trilogy Idaho—9839 W. Cable Car St., Boise, ID 83706 B. Owner: Heartland Townhomes Property Management,LLC—9839 W. Cable Car St.,Boise,ID 83706 C. Representative: Kent Brown,Kent Brown Planning—3161 E. Springwood Dr.,Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat(H-2019-0013)in accord with the requirements listed in UDC 11-6B-3C.2. The proposed final plat depicts several changes from the preliminary plat as follows: • Lot 40,Block 5 was converted from a common to a buildable lot resulting in a decrease in common area of 7,235 s.f.; Page 1 Meridian City Council Meeting Agenda April 14,2020— Page 54 of 167 • Lot 16, Block 4 was converted from a common to a buildable lot resulting in a decrease in common area of 6,371 s.f.; and, • Lot 23, Block 4 was converted from a buildable to a common lot resulting in an increase in common area of 4,028 s.f. These changes result in one(1)additional buildable lot and a decrease in common area of 9,578 s.f. (or 0.22 of an acre) overall. In the first phase,Lot 8,Block 4 was converted from a buildable lot to a common lot resulting in one(1) less buildable lot and an increase in common area of 5,490 s.f.; and Lot 1,Block 5 was converted from a common lot to a buildable lot resulting in a loss of 6,575 s.f. of common area for an overall net loss of 1,085 s.f. of common area and no change to the number of buildable lots. Overall,between Phases 1 and 2,there is one(1) additional buildable lot and a decrease in common area of 10,663 s.f. (or 0.24 of an acre)(see Section V.D). In order for the proposed final plat to be deemed in substantial compliance with the approved preliminary plat as set forth in UDC 11-6B-3C.2,the number of buildable lots cannot increase and the amount of common area cannot decrease,both have occurred. To remedy this,the Applicant proposes to reduce the number of buildable lots by two(2) and increase the common area by 11,280 s.f. (or 0.26 of an acre)in future phases for an overall loss of one(1)buildable lot and an increase in common area of 617 s.f. (or 0.01 of an acre) from that approved with the preliminary plat(see exhibit in Section V.D). Based on the plan in Section V.D, Staff finds the proposed final plat in conjunction with future final plat phases will be consistent with the approved preliminary plat as required. Future phases should develop consistent with that plan. IV. DECISION Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. Meridian City Council Meeting Agenda April 14,2020— Page 55 of 167 V. EXHIBITS A. Preliminary Plat(dated: 5/13/2019) L. PRffi. I!I SpUPLAT FOR GiN'Fx cxcsx CH SCBpi4"IS[pV i i9M41NE iAif. I I I i rxwscr �uEu v'-niti" erne us x T —` — — — -- Pars — � m PI AN 4HFFT INf)FX SHEIZinucx. r—m ® m v m coK n e.SU7.na .no wrs ib�e coucErruu EviW uc ruH a Wm T.3U It — ..,�a. ..' .s`ee e•..�•'..;. neon .Ike Page 3 — Meridian City Council Meeting Agenda April 14,2020— Page 56 of 167 B. Final Plat(dated: 2/5/20) r { f 1( /PLAT SHf OVAfNG ( + Lure fghb Li:t:i'I1ER L �7 l.a f�Il :1.��. fY) 7 ssaw rq,r a!+' xe+•.rr•.rr a.qn' LDDAlm IN THE NE 1f4 gn011.6 Sal]r OF uCO ,.Z L*N.,R.1W.,ecru fEMCNr:tas.]s' MERIDIAN.CITT'CF MERIDIAN.ADA NUNTY.IDAH6 GEAN 1 M4 ee T. -T.'i9'E h � 0TE5. F)Flik--T.' BJ POW OF 1. A lw(1o)I- E,.—!m k,a P!1M1.Llrm[l,fk Homeome6 neeockmon ona u�errno�rm[Puh4 uulHlee mo hopertr LeoYope 9],f7 --•�'r ��� E.«M�L a ertey etti]nelW dens NI Id.I:e,u anek b a P-1 Rgnl-of-Ykr—I lot q�en A FPe(SS look Ad. t Illlll�e ad Pr�[y 0.dnegq- i>tml'a 510N N 1 r. Q�jol v E. 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Stl1P RSfi le.a"d MII b4 OYgvted b ddeeer�h qam$.!11pe u�'9g6p•PvWtk. P]erA SA"h l rF.++''pLAB1C G.. h 11 •. Q RF I1rp IktgL.Old tgi0 �' � d TM1e baktrl eewVa•or p�grvckMd Ipgli.ge aael ba n1.,.k:.�Nn.!1�.md� ---❑a.. r � Mo-n 1h,niy.een tclanl'sned»'mtl[:lung YW.x De Ylx. y {Y1 ]. Lot 3,@a d.T,Lo1f S,h]],@Ptlt ti Lb1e 2d,dl h d6,Elock S W1e d 3 V.w- tiLaL 1,D3o Lola 1 k 12,liwA 1h ad al 4,9lxk �j y r. /' 11 or+cimr,m 401,MkM1 ridl G awletl ad mp 1_etl6v. [}eeL ]4 Hrm.e.nu,Ataeielen.,L eernrnan lel,u,.ArLaL b e NonA+L puhllc uuny SiEE7 2.{ ❑ it 1 a w`sm r �Nr nrav w dPeL r.a me lmvP;m eseeNe t `zmo's'�w 1f6ar I m7an' 6AnoEk dtEEx 5IX11N SHEET 3 T t +`�•if *�qy. 0. —C Permaanl Eaeerrm,-Z.IneL No. i S 1201 RON ND..1 ® 17 --_-- {7.d19' & ApC Lkanee AR+w ,-%.F,K Nn 07"31'hs'E 'a6'E 2e.M' Y. 7 1l2a71Fs 15b7`A'w. A'M^Ar,h']AC 616]' 10 CNY of uerggn nfets dt Se..r Ge�rin!-Sae krq.Nn. D� x •� tlY��`�I.QY, M70'41-7d 1 LNPIAT' 11. Lak J.Nlc =,!w6}mot kc 4 bla.k.l Nw•Y^k Y..ia'e�I.ycke.OLk.ka C.....1 b W.7C R91lxwnw aT bWt Flw Ylt EI,gL 12-Ww 12. YxNJon m q grne H In / eoennmt-See Inek.Nu epreea fyepye+R 6 11 13 u e 'leuYm'w 109gr � 1P71' N _ _- ..tom• k4dF 10B'{I'BE�N,R 9Y Q'Th.}'�w ESy.yr` -� �!'- Y�ugrf.11la�s�liTk uraL+*1© er w..e s 4 SHEET 1 9F 0° ° 5° IN xco r�iley Engineering,loc. SC,gLE IN FEET No"SDE CIVIL ENG[NEER[NG1 PLAWW'.1CAOD ]� 5EE SHEET 3 OF S F4R L1NE Meridian City Council Meeting Agenda April 14,2020— Page 57 of 167 nR C.':1:47DER CRE LW S OL 771 SL.LUJJI I`'ION NO. M.a� � J� -r8JE5i'S5Y �I 4 � # ¢L a.� O . ■ i � i�� 1 r y7 $ yg Pd - Q"_ iSI - ; ---- .. - -- r a I cnM' w[ o RAPinS RN. gn p n 77A sww..el' 4�ex'w T' _.�mow• NM 5NEET 3,.___,,,m___ �, � 50 o YS 5E I. slaty x e ua ro eu,w r3 J unTc}+ '"'�' ail fn meerin ,Inc. ,� a m.ds SHEET 3 9EE SN[EF 1 a 5 FCE NEiEL.SEE SNFEi CME ENENYEERME rMNNiNEI CArIh b OF E MR TINE t CL E T"MS Page 5 Meridian City Council Meeting Agenda April 14,2020— Page 58 of 167 �,m.�. LwTmk �..r� r,�,�•nrr� cu�•��'rs .�'or �rl� Im WATCIi SHEET 2 �§� � � ca - h1ATCH SHEET 2 $ 9 u azi LDj tjR(Ail4 ss al - } 4 C. N+ar,1y-u ioe�u°r~ 7'- i. IXkjl f�i R r a Q Q © IEGFa Q AK �Fler Engineefing,Inc. Omm ,�,,,, w .N,+ �qn; px4EnswsrnEnciPuxNLxciCA00 xe sNcn+w s FOR Nuns -A^�^ Meridian City Council Meeting Agenda April 14,2020— Page 59 of 167 C. Landscape Plan(dated: 01/27/2020) WA -- - r _- EXISTING GANDER I __- GREEK SOUTH u PHASE 1 .,r. _ III Iri - ... FUTURE'.GANDER .. !II . _..�. .. GREEK 'SOUTHEi; I- ?i ;' • <+. 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VINYL fY21VAf.Y FFNjF� it iii iiriii in iii�iir �•����niiir.iiii ii riniii ii,iiii irinii iii iii Q 7 0�Kx F•to-NrlNs rm,...,r w��,..�� iiii.iiii�i iii ii i ii irii iii�iiii ii ii ii iiii. .,.�,���...,�.��������������. � @ J 7 a - w I Q tJ {` 5GApE GALGLLATIONS m C s 0 Q N rinNiER;ur eEo Ems. L Z IL o- �E_Er�LIY Page 9 — Meridian City Council Meeting Agenda April 14,2020— Page 62 of 167 D. Modifications to Preliminary Plat Layout - -- .....-..- _.._ -' --- 7. - - + 1 F... _ ; w- _ --]Q_^__]E L-IC LT e c I Ic r - �--. I III •,i i --_ �____�-�. - + yj. I� 'r.. a r. � F-.L- TMI.T? F C TLT ] ' EZI . r ■ LT L I r m m o... .I----='~-` � •' I h f �:-k_� .c m nl LT L r _ FT L H-L - L M 1H N n .crz T LT r IL m 11 LT L 4 F M W > o W W LF�EHO c.uv nm<9o-.T11 I:lbT i.uIXx 5 tt.SA xl '_.. Ln W L.I LT L-T FL. E T .U)IAE ` w U IL--LE L T L-T H E T w Cr UW 1'I Y■■ I l r■ - W _ i I - i+tiil yY I-i■ Q Lry F 11 1 p Y ..Ir L L rr■ I. -I luu I- ■I +I�i Ill it- RW!N raT I.ii.I.- pY■■Itr VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2019-0013; Development Agreement Instrument Number 2019-060657). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Engineer's signature on the previous phase final plat; or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Bailey Engineering,Inc. by Cody M. McCammon, dated: 2/5/2020, included in Section V.B shall be revised as follows: a. Lots 15 and 17,Block 4 need to have a minimum street frontage of 32 feet as set forth in UDC Table 11-2A-6 for properties with alley loaded garages. b. Note#8: Include recorded instrument number of the ACHD permanent easement. c. Note#9: Include the recorded instrument number of the ACHD license agreement. Meridian City Council Meeting Agenda April 14,2020— Page 63 of 167 d. Note#10: Include the recorded instrument number of the City of Meridian water&sewer easement. e. Note#12: Include the recorded instrument number of the vacated ingress/egress easement. A copy of the revised plat shall be submitted with the final plat for City Engineer signature. 5. The landscape plan prepared by Jensen Belts Associates, dated 01/27/2020,included in Section V.C, shall be revised as follows: a. Include landscaping on all of Lot 9,Block 11 asset forth in UDC 11-3G-3E and expand the boundary of this lot based on that shown on the final plat. A copy of the revised landscape plan shall be submitted with the final plat for City Engineer signature. 6. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 7. All fencing shall comply with the standards of UDC 11-3A-7C. 8. A floodplain development permit is required to be obtained from the Public Work's Department prior to any and all development within the floodplain. 9. The Five Mile creek,which lies on land owned by Nampa&Meridian Irrigation District between the north and south portions of this development, shall be protected during construction. 10. All homes constructed shall be generally consistent with the conceptual elevations included with the development agreement(inst. #2019-060657). 11. The existing ingress/egress easement(Inst. #98106235) for W. Lazy Diamond C Lane and the Idaho Power easement(Inst. #8958920)and any other easements that are no longer needed shall be relinquished and/or vacated, as applicable,prior to signature on the final plat by the City Engineer. The Applicant shall submit copies of the easement relinquishment(s) and/or proof of vacation of the easement(s)with the final plat application as applicable. 12. Future phases shall develop consistent with the modifications to the preliminary plat shown in Section V.D; a copy of this plan shall be submitted with future final plat applications. 13. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The second water main connection(on Owyhee Storm St.)that was required for Gander Creek South No 1 is also required for this phase. 2. The following items are Flood Plain Development requirements: a. Revise flood study to incorporate proposed conditions including bridge and creek/canal alterations. b. No-Rise certification letter for bridges, culverts and alterations c. Copy of NMID license agreement d. Copy of 404 and stream alteration permits. 3. This development is subject to paying reimbursement fees for The Oaks Lift Station and Pressure Page 11 Meridian City Council Meeting Agenda April 14,2020— Page 64 of 167 Sewer Reimbursement Agreement, and the West Ada School District Reimbursement Agreement for Oaks Lift Station Pump Upgrades(currently under development)pursuant to meridian city code section 8-6-5 4. The March 7, 2019 Geo-Tech Report, prepared by SITE Consulting, LLC, submitted with this application highlights several site conditions(including but not limited to soil types,ground water, and construction methods)that will make development of this property and construction of homes somewhat challenging. The developer shall bear the responsibility of ensuring that all the requirements, including compaction of backfill material, foundation drains around homes, and on- site infiltration pits are conveyed to the home builders,and that they are closely adhered to. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer,an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-313-14A. 9. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. Meridian City Council Meeting Agenda April 14,2020— Page 65 of 167 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes Page 13 Meridian City Council Meeting Agenda April 14,2020— Page 66 of 167 such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda April 14,2020— Page 67 of 167 EXHIBIT B From: kent brown To: Sonya Allen Cc: Adrienne Weatherly,Charlene Wav;Chris Johnson;Bill Parsons Subject: Re:Gander Creek Sub.2-FP H-2020-0019 Staff Report for April 7th Council Mtg Date: Friday,April 3,2020 10:53:19 AM Attachments: imaoe006.Dno External Sender - Please use caution with links or attachments. Meridian City Staff My client has reviewed the staff report and will comply with the conditions of approval. Kent Brown On Thu, Apr 2, 2020 at 6:17 PM Sonya Allen<sallen o,meridiancity.org>wrote: Attached is the staff report for the proposed final plat for Gander Creek South. This item is scheduled to be on the City Council consent agenda on April 7th. The meeting will be held at City Hall, 33 E. Broadway Avenue,beginning at 6:00 pm. Please call or e-mail with any questions. Kent—If you are not in agreement with the provisions in the staff report, submit a written response to the staff report to the City Clerk's office (cityclerk(c�r�.meridiancity.org) and me prior to the meeting and the item will be placed on the regular agenda on the next available Council meeting for discussion. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Fax: 208-489-0578 ��EP,JDIA 11] FLU Built for Business, Designed for Living 0®©00 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request,unless exempt from disclosure by law. Meridian City Council Meeting Agenda April 14,2020— Page 68 of 167 EXHIBIT B Kent Brown Kent Brown Planning Services 3161 E. Springwood Drive Meridian, ID 83642 P: 208-871-6842 Meridian City Council Meeting Agenda April 14,2020— Page 69 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 I Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.1. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Southridge Subdivision No. 4 (H-2020-0026) by Becky Yzaguirre, The Land Group, Inc., Generally Located West of S. Linder Rd. and South of W. Overland Rd. ATTACHMENTS: Description Type Upload Date Order Findings/Orders 4/8/2020 Exhibit A Exhibit 4/8/2020 Meridian City Council Meeting Agenda April 14,2020— Page 70 of 167 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: APRIL 7, 2020 FINDINGS APPROVAL DATE: APRIL 14, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 13 BUILDABLE ) CASE NO. H-2020-0026 LOTS AND 4 COMMON LOTS ON ) 7.91 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT SOUTHRIDGE SUBDIVISION NO. 4 ) BY: BECKY YZAGUIRRE, THE ) LAND GROUP ) APPLICANT ) This matter coming before the City Council on April 7, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SOUTHRIDGE SUBDIVISION PHASE 4, LOCATED IN THE WEST ONE HALF OF THE EAST ONE HALF OF SECTION 23, TOWNSHIP 3 NORTH, RANGE 1 WEST, BOISE MERIDIAN, MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 4—FP H-2020-0026 Page 1 of 3 Meridian City Council Meeting Agenda April 14,2020— Page 71 of 167 1/29/2020,by JAMES R. WASHBURN, PLS, SHEET 1 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated April 7, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 4—FP H-2020-0026 Page 2 of 3 Meridian City Council Meeting Agenda April 14,2020— Page 72 of 167 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 14th day of April , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 4-14-2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SOUTHRIDGE SUBDIVISION NO. 4—FP H-2020-0026 Page 3 of 3 EXHIBIT A STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 4/7/2020 Legend R DATE: 0 (�• j TO: Mayor&City Council Project Lflcfl�an___ RUT FROM: Sonya Allen,Associate Planner TN•— . .. e L a 208-884-5533 R• R. M1 6C Bruce Freckleton,Development R1 RU7 Services Manager R' TN•R 208-887-2211 'C R- R=8 SUBJECT: H-2020-0026 R- R-2 4 Southridge Sub. 4 LOCATION: South of W. Overland Rd.,west of S. RUT R Linder Rd.,in the East'/z of Section 23, T.3N.,R.1 W. (Parcel#S 1223131620) I. PROJECT DESCRIPTION Final plat consisting of 13 buildable lots and 4 common lots on 7.91 acres of land in the R-4 zoning district. II. APPLICANT INFORMATION A. Applicant: Becky Yzaguirre,The Land Group—462 E. Shore Dr., Ste. 100,Eagle, ID 83616 B. Owner: Endurance Holdings,LLC— 1977 E. Overland Rd.,Meridian, ID 83642 C. Representative: Same as Applicant III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat and associated conditions of approval as required by UDC 11-6B-3C.2. There is the same number of buildable lots and common open space as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. Pagel Meridian City Council Meeting Agenda April 14,2020— Page 74 of 167 IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. V. EXHIBITS A. Preliminary Plat(date: 12/8/2014) wEc.i lqL.• sue..-�.�_�� .� y YO,AHrt I .yp�.. Q�1�,Iy�w�...�i�' � �:' '��:-• �fwH ` — 0 -- ru,Ionn �;•� TIC- Nl— yq r i.nus� ,: ,F ..r,Lf;-. .•• :'•-J. =a�o EfT N row, nn., Page 2 — Meridian City Council Meeting Agenda April 14,2020— Page 75 of 167 B. Final Plat(date: 1/29/2020) Final Plat for Legend Southridge Subdivision Phase 4s N Located in the West One Half of the East One Half of Section 23, Township 3 North.Range i West.Boise Meridian, ,.._-,--x, Meridian,Ada County,Idaho - - 2020 RIB ib �m�e� 'ssw.aY.ire aa� r 71J� .moiurue SCl1E1'=1eC n ' � 1 m ..c rnr. „ . � „........ �p J, LAND GROUP �� +NrYf�flYMAnYfr I+ I� Y -�_.` Final Plat for Southridge Subdivision Phase 4 14 r �.a I � L Y f Lra1T� c: � oav l 1-2 `r-r--^ I s yil,r�c� — f.�I'' F•• s, ! i r� �� THE GROUP Page 3 — Meridian City Council Meeting Agenda April 14,2020— Page 76 of 167 C. Landscape Plan(date: 2/7/2020) TIE Legend: limp —,—.—ianurm � �r��.me NOTIIlIROYEY [e�norea Fr�YYtd�IwIYY��s�� �M i ,��' i �� I IBM�cePe Yot3r t s ti L------.L - - LU NM C2 H !I�aaaam LvWnape Plan Yoln: GO71 ®L=d= le Pfau � •�:` L1.00 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development [AZ-06-031 (DA#107074205);MDA-12-009(amended DA#113077158); RZ- 14-007; PP-14-017]. 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the previous phase final plat(by February 6, 2022)in accord with UDC 11-613-7 in order for the preliminary plat to remain valid; or,a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by The Land Group, stamped on 1/29/2020 by James R. Washburn, shall be revised as follows: Page 4 Meridian City Council Meeting Agenda April 14,2020— Page 77 of 167 a. Note#13: Include recorded instrument number of pathway easement. b. Note#14: Include recorded instrument number for existing ACHD easement. c. Note#15: Include recorded instrument number for ACHD easement. One(1)full-size copy of the revised plat shall be submitted prior to signature on the final plat by the City Engineer. 5. The landscape plan shown in Section V.C, dated 2/7/20, shall be revised as follows: a. The fencing depicted as 6-foot tall vinyl adjacent to the common area on Lot 99,Block 5 on Lots 94 and 96,Block 5 shall be revised as set forth in UDC 11-3A-7A.7b. One(1)full-size copy and one(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. Provide address signage at the entrance to the common driveway at the public street for homes accessed by the common driveways for emergency wayfinding purposes. 7. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for all common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 8. Construction of the common driveway shall comply with the standards listed in UDC 11-6C- 3D and the common driveway exhibit approved with PP-14-017. 9. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 10. All existing structures on the site shall that are proposed to be removed shall be removed prior to City Engineer signature on the final plat phase in which they are located. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A Street Light Plan will be required with the submittal of the civil construction plans. Plan requirements can be found in section 6-5 of the Improvement Standards for Street Lighting at http://www.meridiancitE.oMIgublic works.aspx?id=272. 2. Due to the elevation differentials in this development,the applicant shall be required to submit an engineered master grading and drainage plan for approval by the Community Development Department prior to signature on the final plat by the City Engineer. This plan shall establish,at a minimum; the finish floor elevation of each building lot,the finish grade elevations of the rear lot corners,the drainage patterns away from each building pad,the drainage patterns of the overall blocks, and any special swales or subsurface drainage features necessary to control and maintain storm water drainage. Applicant's engineer shall consult Page 5 — Meridian City Council Meeting Agenda April 14,2020— Page 78 of 167 the 2012 International Residential Code when establishing the finish floor elevations and drainage patterns away from the building pads. 3. Water main size should be 8-inche diameter. Eliminate the water main between the common driveway and the Ridenbaugh Canal to the west. The land on other side of canal is a different pressure zone. 4. Sewer mains shall be allowed in common driveways. Run services down common drive,but make sure required separation is met. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction Page 6 Meridian City Council Meeting Agenda April 14,2020— Page 79 of 167 inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x I I" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- Page 7 Meridian City Council Meeting Agenda April 14,2020— Page 80 of 167 domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 8 — Meridian City Council Meeting Agenda April 14,2020— Page 81 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 J Item Title: Meeting Notes: CiWE I� ITEM SHEET Council Agenda Item - 3.J. Presenter: Sonya Allen Estimated Time for Presentation: 0 Title of Item - Development Agreement (H-2019-0109)for Edington Commons with C4 Land, LLC(Owner) and G20, LLC(Developer), Located at 3610 N. Linder Rd. Development Agreement between the City of Meridian and C4 Land, LLC(O WNER) and G20, LLC(DEVELOPER) for Edington Commons ATTACHMENTS: Description Type Upload Date DA-Edington Commons H-2019-0109 Agreements/Contracts 4/9/2020 Exhibit A-Edington Commons-H-2019-0109 Exhibit 4/9/2020 Exhibit B-Edington Commons-H-2019-0109 Exhibit 4/9/2020 Meridian City Council Meeting Agenda April 14,2020— Page 82 of 167 ADA COUNTY RECORDER Phil McGrane 2020-044056 BOISE IDAHO Pgs=46 VICTORIA BAILEY 04/16/2020 08:42 AM CITY OF MERIDIAN, IDAHO NO FEE 111 DILTA 01 RellV 191 U ►_ PARTIES: 1. City of Meridian 2. C4 Land, LLC, Owner 4. G20, LLC, Developer THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this 14th day of April , 2020, by and between City of Meridian, a municipal corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and C4 Land, LLC, whose address is 4824 E. Fairview Ave., Boise, ID 83706, hereinafter called OWNER and G20, LLC, whose address is 4824 E. Fairview Ave., Boise, ID 83706, hereinafter called DEVELOPER. 1. RECITALS: 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owners and/or Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner and/or Developer have submitted an application for annexation and zoning of 14.56 of land with an R-15 (medium high density residential) zoning district on the property listed in Exhibit "A" (attached), under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner and/or Developer made representations at the public hearing before the Meridian Planning and Zoning Commission and the Meridian City Council, as to how the Property will be developed and what improvements will be made; and 1.6 WHEREAS, the record of the proceedings for requested annexation and zoning before the Planning and Zoning Commission and the City Council, DEVELOPMENT AGREEMENT — EDINGTON COMMONS (H-2019-0109) PAGE 1 OF 8 a includes responses of government subdivisions providing services within the City of Meridian planning jurisdiction, and includes further testimony and comment; and 1.7 WHEREAS, on the 1 oth day of March, 2020, the Meridian City Council approved certain Findings of Fact and Conclusions of Law and Decision and Order ("Findings"), which have been incorporated into this Agreement and attached as Exhibit"B"; and 1.8 WHEREAS,the Findings require the Owner and/or Developer to enter into a Development Agreement before the City Council takes final action on final plat; and 1.9 WHEREAS, Owner and/or Developer deem it to be in its best interest to be able to enter into this Agreement and acknowledges that this Agreement was entered into voluntarily and at its urging and request; and 1.10 WHEREAS, City requires the Owner and/or Developer to enter into a development agreement for the purpose of ensuring that the Property is developed and the subsequent use of the Property is in accordance with the terms and conditions of this Agreement,herein being established as a result of evidence received by the City in the proceedings for zoning designation from government subdivisions providing services within the planning jurisdiction and from affected property owners and to ensure zoning designation are in accordance with the amended Comprehensive Plan of the City of Meridian on October 11,2016, Resolution No. 16-1173, and the UDC, Title 11. NOW, THEREFORE, in consideration of the covenants and conditions set forth herein,the parties agree as follows: 4824 E. Fairview Avenue,Boise, ID 83706 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. DEFINITIONS: For all purposes of this Agreement the following words,terms,and j phrases herein contained in this section shall be defined and interpreted as herein provided for,unless the clear context of the presentation of the same requires otherwise: 3.1 CITY: means and refers to the City of Meridian,a party to this Agreement, which is a municipal Corporation and government subdivision of the state of Idaho, organized and existing by virtue of law of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian,Idaho 83642. 3.2 OWNER: means and refers to C4 Land, LLC, whose address is 4824 E. Fairview Avenue,Boise,ID 83706,the party that owns said Property and shall include any subsequent owner(s) of the Property. DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 2 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 84 of 167 3.3 DEVELOPER: means and refers to G20, LLC, whose address is 4824 E. Fairview Avenue,Boise,ID 83706,the party that is developing said Property and shall include any subsequent developer(s)of the Property. 3.4 PROPERTY: means and refers to that certain parcel(s)of Property located in the County of Ada,City of Meridian as described in Exhibit"A"describing the parcel to be bound by this Development Agreement and attached hereto and by this reference incorporated herein as if set forth at length. 4. USES PERMITTED BY THIS AGREEMENT: This Agreement shall vest the right to develop the Property in accordance with the terms and conditions of this Agreement. 4.1 The uses allowed pursuant to this Agreement are only those uses allowed under the UDC. 4.2 No change in the uses specified in this Agreement shall be allowed without modification of this Agreement. 5. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY: 5.L Owner and/or Developer shall develop the Property in accordance with the following special conditions: a. Future development of this site shall be generally consistent with the preliminary plat, phasing plan, landscape plan and conceptual building elevations included in Section VII and the provisions of the Staff Report attached to the Findings of Fact and Conclusions of Law, attached hereto as Exhibit`B". b. All single-family attached structures shall comply with the design standards listed in the Architectural Standards Manual. An application for Design Review shall be submitted and approved for all attached dwellings prior to submittal of building permit applications. c. All homes along the west perimeter boundary of the development adjacent to N. Linder Rd. and on Lots 20 and 23-26,Block 1 shall be restricted to a single-story in height as proposed by the Developer. d. A minimum 10% (1.35 acres) qualified open space shall be provided with development of this site as set forth in UDC 11-3 G-3 in accord with the conditions of approval of the preliminary plat. e. A 10-foot wide multi-use pathway within a 14-foot wide public use easement with a minimum 5-foot wide landscape strip on each side of the pathway,landscaped per the standards listed in UDC 11-313-12C shall be provided along the north side of the Coleman Lateral outside of the Irrigation District's easement. The pathway shall extend from the east boundary of the site to the sidewalk along N. Linder Rd. The pathway may extend across the Sawtooth Middle School property to the north as shown on the exhibit in Section VIII.G if the provisions noted can be met;otherwise, the pathway shall be provided on the subject property. DEVELOPMENT AGREEMENT-EDINGTON COMMONS(H-2019-0109) PAGE 3 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 85 of 167 f. No building permits shall be issued for residential homes within the development prior to January 1,2021. 6. COMPLIANCE PERIOD This Agreement must be fully executed within six (6) months after the date of the Findings for the annexation and zoning or it is null and void. 7. DEFAULT/CONSENT TO DE-ANNEXATION AND REVERSAL OF ZONING DESIGNATION: 7.1 Acts of Default. Either parry's failure to faithfully comply with all of the terms and conditions included in this Agreement shall constitute default under this Agreement. 7.2 Notice and Cure Period. In the event of Owners and/or Developer's default of this Agreement,Owners and/or Developer shall have thirty(30)days from receipt of written notice from City to initiate commencement of action to correct the breach and cure the default,which action must be prosecuted with diligence and completed within one hundred eighty (180) days; provided, however, that in the case of any such default that cannot with diligence be cured within such one hundred eighty(180)day period,then the time allowed to cure such failure may be extended for such period as may be necessary to complete the curing of the same with diligence and continuity. 7.3 Remedies. In the event of default by Owners and/or Developer that is not cured after notice as described in Section 7.2,Owners and/or Developer shall be deemed to have consented to modification of this Agreement and de- annexation and reversal of the zoning designations described herein, solely against the offending portion of Property and upon City's compliance with all j applicable laws,ordinances and rules, including any applicable provisions of Idaho Code §§ 67-6509 and 67-6511. Owners and/or Developer reserve all rights to contest whether a default has occurred. This Agreement shall be enforceable in the Fourth Judicial District Court in Ada County by either City or Owners and/or Developer, or by any successor or successors in title or by the assigns of the parties hereto. Enforcement may be sought by an appropriate action at law or in equity to secure the specific performance of the covenants, agreements, conditions, and obligations contained herein. 7.4 Delay. In the event the performance of any covenant to be performed hereunder by either Owners and/or Developer or City is delayed for causes that are beyond the reasonable control of the party responsible for such performance, which shall include, without limitation, acts of civil disobedience,strikes or similar causes,the time for such performance shall be extended by the amount of time of such delay. I 7.5 Waiver. A waiver by City of any default by Owners and/or Developer of any one or more of the covenants or conditions hereof shall apply solely to the DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 4 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 86 of 167 LQ default and defaults waived and shall neither bar any other rights or remedies of City nor apply to any subsequent default of any such or other covenants and conditions. 8. INSPECTION: Owners and/or Developer shall, immediately upon completion of any portion or the entirety of said development of the Property as required by this Agreement or by City ordinance or policy, notify the City Engineer and request the City Engineer's inspections and written approval of such completed improvements or portion thereof in accordance with the terms and conditions of this Agreement and all other ordinances of the City that apply to said Property. 9. REQUIREMENT FOR RECORDATION: City shall record this Agreement, including all of the Exhibits,and submit proof of such recording to Owners and/or Developer,prior to the third reading of the Meridian Zoning Ordinance in connection with the re-zoning of the Property by the City Council. If for any reason after such recordation, the City Council fails to adopt the ordinance in connection with the annexation and zoning of the Property contemplated hereby,the City shall execute and record an appropriate instrument of release of this Agreement. 10. ZONING: City shall,following recordation of the duly approved Agreement,enact a valid and binding ordinance zoning the Property as specified herein. 11. SURETY OF PERFORMANCE: The City may also require surety bonds, irrevocable letters of credit,cash deposits,certified check or negotiable bonds,as allowed under the UDC,to insure the installation of required improvements,which the Owner and/or Developer agree to provide, if required by the City. 12. CERTIFICATE OF OCCUPANCY: No Certificates of Occupancy shall be issued in any phase in which the improvements have not been installed,completed,and accepted by the City, or sufficient surety of performance is provided by Owner and/or Developer to the City in accordance with Paragraph 11 above. 13. ABIDE BY ALL CITY ORDINANCES: That Owner and/or Developer agree to abide by all ordinances of the City of Meridian unless otherwise provided by this Agreement. 14. NOTICES: Any notice desired by the parties and/or required by this Agreement shall be deemed delivered if and when personally delivered or three (3) days after deposit in the United States Marl, registered or certified mail, postage prepaid, return receipt requested, addressed as follows: CITY: with copy to: City Clerk City Attorney City of Meridian City of Meridian 33 E. Broadway Ave. 33 E. Broadway Avenue Meridian, Idaho 83642 Meridian, Idaho 83642 DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 5 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 87 of 167 i, OWNERS: DEVELOPER: C4 Land,LLC G20, LLC 4824 E. Fairview Avenue 4824 E. Fairview Avenue Boise, ID 83706 Boise, ID 83706 14.1 A party shall have the right to change its address by delivering to the other party a written notification thereof in accordance with the requirements of this section. 15. ATTORNEY FEES: Should any litigation be commenced between the parties hereto concerning this Agreement,the prevailing party shall be entitled,in addition to any other relief as may be granted, to court costs and reasonable attorney's fees as determined by a Court of competent jurisdiction, This provision shall be deemed to be a separate contract between the parties and shall survive any default,termination or forfeiture of this Agreement. 16. TIME IS OF THE ESSENCE: The parties hereto acknowledge and agree that time is strictly of the essence with respect to each and every term,condition and provision hereof,and that the failure to timely perform any of the obligations hereunder shall constitute a breach of and a default under this Agreement by the other party so failing to perform. I 17. BINDING UPON SUCCESSORS: This Agreement shall be binding upon and inure to the benefit of the parties' respective heirs, successors, assigns and personal representatives, including City's corporate authorities and their successors in office. This Agreement shall be binding on the Owner and/or Developer,each subsequent owner and any other person acquiring an interest in the Property. Nothing herein shall in any way prevent sale or alienation of the Property,or portions thereof,except that any sale or alienation shall be subject to the provisions hereof and any successor owner or owners shall be both benefited and bound by the conditions and restrictions herein j expressed. City agrees,upon written request of Owner and/or Developer,to execute appropriate and recordable evidence of termination of this Agreement if City,in its sole and reasonable discretion,had determined that Owner and/or Developer have fully performed their obligations under this Agreement. ! 18. INVALID PROVISION: If any provision of this Agreement is held not valid by a court of competent jurisdiction, such provision shall be deemed to be excised from this Agreement and the invalidity thereof shall not affect any of the other provisions contained herein. 19. DUTY TO ACT REASONABLY: Unless otherwise expressly provided,each party shall act reasonably in giving any consent,approval,or taking any other action under this Agreement. 20. COOPERATION OF THE PARTIES: In the event of any legal or equitable action or other proceeding instituted by any third party (including a governmental entity or official) challenging the validity of any provision in this Agreement, the parties agree to cooperate in defending such action or proceeding. i 21. FINAL AGREEMENT: This Agreement sets forth all promises, inducements, agreements,condition and understandings between Owner and/or Developer and City relative to the subject matter hereof,and there are no promises,agreements,conditions or understanding,either oral DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 6 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 88 of 167 p I or written, express or implied, between Owner and/or Developer and City, other than as are stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and signed by them or their successors in interest or their assigns,and pursuant,with respect to City,to a duly adopted ordinance or resolution of City. 21.1 No condition governing the uses and/or conditions governing re-zoning of the subject Property herein provided for can be modified or amended without the approval of the City Council after the City has conducted public hearing(s) in accordance with the notice provisions provided for a zoning designation and/or amendment in force at the time of the proposed amendment. 22. EFFECTIVE DATE OF AGREEMENT:This Agreement shall be effective on the date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in connection with the annexation and zoning of the Property and execution of the Mayor and City Clerk. [end of text; signatures, acknowledgements, and Exhibits A and B follow] ACKNOWLEDGMENTS IN WITNES S WHEREOF,the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER: DEVELOPER: C4 Land, LLC G20,LLC Ab-- - By: L.a�r� a.; �� By: � � Its: Y%a-�a-SG✓ Its: VV0 CITY OF MERIDIAN ATTEST: By: Mayor Robert E. Simison Chris Johnson, City Clerk DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 7 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 89 of 167 L� STATE OF IDAHO ) ss: County of Ada ) On this q day of n( ,2020,before me,the undersigned,a Notary Public in and for said State,personally appeared L.0'y t v�. known or identified to me to be the e� of C4 Land,LLC,and the person who signed above and acknowledged to me that lie executed the same on behalf of said Company. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. `',,1P�NE.jo •,• (SEAL) •4r••ejee�••�•e•�f�00 �•� ; 00 Notary Public for Idaho PUBLIC = Residing at: � • • • >t t / ,�, e�•jA�. My Commission Expires: R j I f �J 000000 STATE OF IDAHO ) ss. ••..is ,of; 19 County of Ada ) On this�clay of ,2020,before me,the undersigned,a Notary Public in and for said State,personally 1 appeared —�r wv. Q&?o^qp�c _,known or identified to me to be the y of G20, LLC,and the person who signed above and acknowledged to me that he executed the same on behalf of said Company. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ,�,�•uun,,�� .o•` �1N E ! ''` (SEAL) �.•�tiP•e.e•.•.• s'�r••�G • QI�A�A i i NOTARY • w e Notary Public for Idaho p Residing at� %a2_ 1 i r My Commission Expires: STATE OF IDAHO )ss •.,� 40 O •19Q.��.• County of Ada ) I#&s""'°•s,f On this 14th day of April , 2020,before me, a Notary Public,personally appeared Robert E.Simison and Chris Johnson,known or identified to me to be the Mayor and Clerk,respectively,of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) Notary Public for Idaho Residing at: Meridian, ID Commission expires: 3-28-2022 DEVELOPMENT AGREEMENT—EDINGTON COMMONS(H-2019-0109) PAGE 8 OF 8 Meridian City Council Meeting Agenda April 14,2020— Page 90 of 167 r�4 EXHIBIT A Annexation &Zoning Legal Description and Exhibit Map Sawtooth Land Surveying, LLC 2030 5.Uj!A ng on Ave. 10,14 Northwen6 61v i.,5tc.6 14 1 €u Avenue Vzf:: ,�/f Ernmcil,I(183617 Coe urd'Alene,10 83514 Jeramc.11)8335 5 (208)398-5104 F.(206)7 f 4-4544 P:(208)329-5.303 Imo:(208)398-8105 f_(205)292-4453 r:(208)324-5821 Annexation Legal; Description (fZ-/s5 A parcel of land being a portion of the W1/2 5W1/4 SWi/4 of Section 36,Township 4 North, Ranee 1 West of the Boise Meridian,Ada County, Idaho, more particularly described as follows: BEGINNING at the S1/16 corner common to Sections 35 and 36, from which the southwest corner of said Section 36,bears South 00014'51"West, 1318.78 feet distant; Thence South 88156'15"East, coincident with the north line of the SW1/4 5W1/4 of said Section 36, a distance of 272,69 feet; Thence South 71"02'05"East, 415.82 feet to the east line of the W1/2 SWI/4 SWi/4 of said Section 36; ' Thence South 001,17'40"West, coincident with said east line,863.19 feet to the southeast corder of the j N1/2 SWi/4 5W1/4 SWl/4 of said Section 36; Thence North 88046'08"West, coincident with the south line of said N1/2 SWI/4 SWI/4 SW114 of Section 36, a distance of 665.89 feet to the west line of said SW1/4 SWQ4 of said Section 36; Thence North 00014'51"East, coincident with said west:line, 989.08 feet to the Point of BEGINNING, The above described parcel contains 14.564 acres, more or less. BASIS OF BEARING for this description is South 00014`51"West, between the S1/16 corner common to Sections 35 and 36 and the southwest corner of Section 36,Township 4 North, Range 1 West of the Boise Meridian. At LA fb 61 ,r,, gjxz�lq a P.k201911916i-EDINGTON PLACE;ALTA-CMGISurveylDrawingslDesetiptionsli3t61-Annexation Legat.docx.doox Meridian City Council Meeting Agenda April 14,2020— Page 91 of 167 ANNEXA77ON LEGAL EXHIBIT POW OF HEGINWNG 51116 CORNER SECTI0N5351k36 R5 9875 22. ..__ _....�,....� 675"E 76� ,w 1 I j I Iw �1 I n 1,14,554ACRES `fr � r Z I I I I I i t .T N OU46'08'W 665,89` ...� Q M.LA 4 E SECTION CORNEtt 0 W WASS 35 .� 91� +r��9Izxj!A AL551 �y, r OF VOID Z 1 W.USTICKRD. j/fs,AM I��� 1" 200' PRO1ECr: OWNER/DEVELOPER: 2030 S. WASHINGTON AVE DWG# CG EMMEM 10 63617 19161-EX EDING TON PLACE 4824WFAIRVIEWAVE. P., 208 398-8104 PROIEC7'# SUBDIVISION G018E,ID 83706 fr F.J2083 398-8105 19161 SW114 SWI14 OF SECTION 36 (208)336-635U 5n r T.4 N.,R, 1 W., S.M. t 7E: 0..2212019 WWW.SAWTOOTNLS.COM 1 OF 1 Meridian City Council Meeting Agenda April 14,2020— Page 92 of 167 EXHIBIT B CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW E IDIAIT: AND DECISION & ORDER In the Matter of the Request for Annexation of 14.56 Acres of Land with an R-15 Zoning District; and Preliminary Plat Consisting of 92 Building Lots, 11 Common Lots and 4 Other Lots on 13.49 Acres of Land for Edington Commons Subdivision,by G24, LLC. Case No(s). H-2019-0109 For the City Council Hearing Date of: February 25, 2020 (Findings on March 10, 2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of.February 25, 2020,incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 25,2020, incorporated by reference) 3. Application and Property Facts(see attached Staff Report for the hearing date of February 25, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of February 25, 2020, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67, Idaho Code (l.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title I 1 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian,which was adopted April 19.2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code§ 11-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department, the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EDINGTON COMMONS-AZ.PP 11-2019-0109 i Meridian City Council Meeting Agenda Mprif i941,G20MP-PEW03168 t67J66 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 25,2020, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation with R-15 zoning is hereby approved with the requirement of a Development Agreement;and Preliminary Plat is hereby approved per the provisions in the Staff Report for the hearing date of February 25,2020,attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat,combined preliminary and final plat,or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted. With all extensions,the Director or City Council may require the preliminary plat,combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6E-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-651IA. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved,said development agreement shall be signed by the property owner(s)and returned to the city within six(6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EDINGTON COMMONS-AZ,PP H-2019-0109 -2- Meddian City Council Meeting Agenda lla4aW4,CQ=O-PEW64I64 t@B66 agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing,and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521,any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of February 25, 2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EDINGTON COMMONS-AZ,PP H-2019-0109 -3 - Meddian City Council Meeting Agenda WgaW4,CQ=@-PFW®9 Of t@B66 By action of the City Council at its regular meeting held on the 10th day of March 2020. COUNCIL PRESIDENT TREG BERNT VOTED AYE COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED AYE COUNCIL MEMBER JESSICA PERREAULT VOTED AYE COUNCIL MEMBER LUKE CAVENER VOTED AYE COUNCIL MEMBER JOE BORTON VOTED AYE COUNCIL MEMBER LIZ STRADER VOTED ----- MAYOR ROBERT SIMISON VOTED (TIE BREAKER) Mayor Robert E. Simison Attest: Chris Johnson City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: Dated: 3-10-2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR EDINGTON COMMONS—AZ,PP H-2019-01 D9 -4- Meridian City Council Meeting Agenda April 14,2020— Page 96 of 167 EXHIBIT A STAFF REPORT ElkI COMMUNITY DEVELOPMENT DEPARTMENT HEARING February,25, 2020 ' DATE: Legend # laProject Location _ TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 . Bruce Freckleton, Development ' - 11 Services Manager - `' 208-887-221 - SUBJECT: H-2019-0109 s r Edington Commons LOCATION: 3610 N. Linder Rd, 1. PROJECT DESCRIPTION Annexation&zoning of 14.56 acres of land with an R-15 zoning district;and Preliminary plat consisting of 92 building lots, 10 common lots and 4 other lots on 13.49 acres of land in the R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 13.49 Future.Land Use Designation MDR(3-8 units/acre) Existing Land Use j� Rural residentiallagrictiltural Proposed Land Use(s) Single-family residential Current Zoning RUT in Ada County Proposed Zoning R-15 Lots(#and type,bldglcommon) 92 building/1U common/4 other ' Phasing plan(#of phases) 2 phases Number of Residential Units(type Single-family attached and detached of units) Density(gross&net) 6.83 units/acre(gross)& 1 I.64 u nit slacre(net) Open Space(acres,total[°In]I See Analysis,Section V.3 buffer I qualified) Amenities Children's play structure,climbing dome,swings,climbing rocks&seating area Page 1 Meridian City Council Meeting Agenda MpTiLM4i,r2CMO-PFgq®716Pt6Zi66 Physical Features(waterways, Coleman Lateral runs across the northern boundary of this site Hazards, flood plain,hillside) Neighborhood meeting date;#of July 9,2019;no attendees except Applicant attendees: History(previous approvals) None B. Community Metrics Description Details Page Ada County Highway District Staff report Yes (yes/no) • Requires ACHD No Commission Action es/no) Fire Service ■ Distance to Fire 2.4 miles from Fire Station#3 (can meet the response time requirrmentsy Station • Fire Response 4 minutes(under ideal conditions) Time • Resource 82%from Fire Station#3 - meets the target goal of 80%or greater Reliability • Risk l (residential)(current resources are adequate to supply service) Identi f cation • Accessibility Does not meet all required access,road widths&turnarounds;development is limited to 30 building lots for both phases until a secondary access that meets 1FC is built&approved by MFD.See additional comments in Section VII1.C. ■ Spcciallresource Doesn't require an aerial device ncCds • Water Supply Requires 1.000 gallons per minute for I hour(may be less if building is fully sprinklered) • Other Resources NA Police Service • Distance to 4.5 miles Police Station • Police Response 4:01 minutes(priority 3) Time • Calls for Smicc See cononnen"in Section 17ILD • Accessibility See commen Ls in Section WIII.D • Specialtylresourc See comments in Section PIILD e needs • Crimes See comments in Section WILD • Crashes See conamenty in Section f71I.D West Ada School District Page 2 Meridian City Council Meeting Agenda Mprif 1t41,C2QM F-PRgq88l6fi t§7.566 Distance(clem, Paramount Elementary— 1.2 miles(enrollment at Hunter Elementary is ms,hs) currently cappedJ; Sawtooth Middle School—0.3 mile, Rocky Mountain High School— 1.4 miles • Capacity or Paramount EIementary 650;Sawtooth Middle School 1,000; Rocky Schools Mountain High School 100 • #of Students Paramount Elementary 744 6645, Sawtooth Middle School 1 942 1,044: Enrolled Rocky Mountain High School 2,475 • Anticipated 74 schoolaged children generated by this development Wastewater ■ Distance to 0-feet _ Sewer Services • Sewer Shed White Drain Trun.kshed ■ Estimated 92 Project Sewer ERU`s • WRRF 1338 MGD Declining Balance • Project Yes Consistent with WW Master Plan/Facility Platt • Impacts& None Concerns Water • Distance to 0-feet Water Services • Pressure Zane 7 ■ Estimated 92 Project Watcr ERU's • Water Quality None • Project Yes Consistent with Water Master Plan • Impacts& Provide water easement in shared drive(Block I,Lot 21 J for potential Concerns connection of parcel to the east.A second water connection for redundancy shall be required to the water main in Linder Road through the walking path between lots 13 & 14(Block 2). 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'�� - llli ll 1 IIVVlllll Iti _.u•■r :: 1 .:: �-=iiu51ii1� =.p•, � :nm iN r■r: '�i- _• uwa .■ ail■ ._ -_- --. -_•_ nnl a1a •111-=-___: nx s 1n ■■iiiw■ a�:�1■n,wrr -�-�_-' � ,ir eeiiri[■■R " r,[ow ���q�.����- �� -tlanuaw■■ rC.rn -r�s �z ■w.... r'P.a■r -_ ■I��a raw■ • �-[11Ha[■1n■ ■r ■r■a■■.....�: ■rn sor ■ Y i= -! 5 :i iF+Rflla[gl1a� [F eis:: - - r11H nn-�I r rry�j nwaaillaaa• l:i�:;:= S7:S.,v1v ■1■■■ ..afa 1 f ■.s■: ■llr a �' *� • 1 • i i 1 i �■ : i i' I• N I a A / t � N a a - a 'a- •. ''a; Rl7Y '7e•- f 1'u C. Representative: Laren Bailey, Devea Development, LLC—4824 E. Fairview Ave., Boise, ID 83706 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Newspaper Notification 1 1/15/2019 2/7/2020 Radius notification trailed to properties within 300 feet 1 1/12/2019 2/4/2020 Public hearing notice sign posted 11/22/2019 2/14/2020 on site Nextdoor posting 11/12/2019 2/4/2020 V. STAFF ANALYSIS A. ANNEXATION&ZONING Comprehensive Plan (https:lltyttnv.meridiaiicitv.otglcomppl(iti); This property is designated Medium Density Residential (MDR) on the Future Land Use Map (FLUM)contained in the Comprehensive Plan. The MDR designation allows smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The proposed single-family homes and gross density of 6.83 units per acre is consistent with the MDR FLUM designation. Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use and development of this property(staff analysis in italics): • "Provide for a wide diversity of housing types(single-family, modular, mobile homes and multi-family arrangements)and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development."(3.07.03B) The proposed mix of attached and detached units will contribute to the diversity in housing types in the northwest portion of the City. Stq#'is unaware if the proposed awaits will be owner occupied or rental units. • "Provide housing options close to employment and shopping centers."(3.07.02D) The proposed development will provide housing options in close proximity to the existing and future einplavinent and shopping centers along the Chindem Blvd. and.Ten Mile corridors. • "Require open space areas within all development."(6.01.01 A) Qualafed open space is required to be provided in accord with the standards listed in UDC 11-3G-3.As proposed, the development does not meet the winiantun qualified open space requirement. • "Pen-nit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.01 F) Urban services can be provided and this development is contiguous to the City. • "Restrict private curb cuts and access points on collectors and arterial streets."(3.06.02D); Access is proposed via the adjacent arterial street; there are no stub streets to this property and access is not available via a local street. Page 5 Meridian City Council Meeting Agenda Mont 141,[2=4-P jd O 0dIE 6i 6 ■ "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system."(3.03.03B) There are no pedestrian connections proposed to adjacent properties other than sidewalks along stash streetS,-Stq ffrecommends a segment of the Citv's multi-use pathrvat)is constructed along the northern boundary of this.site adjacent to the Coleman Lateral in accord with the Patlmyays Masler Plan as noted below. "Require pedestrian access connectors in all new development to Iink subdivisions together to promote neighborhood connectivity as part of a community pathway system."(3.03.03B) Other than sidewalks along public stub streets, no pedestrian connections are proposed to adjacent properties. Below staaff recommends that the applicant construct a 10-foot multi-arse pathwgv along the south side of the Coleman Lateral to proinote neighborhood connectivity and safe pedestrian access to the school to the north. One of the many goals of the Comprehensive Plan is to proactively address conflicts between incompatible uses.This property currently abuts C-C zoned property on the south boundary.The applicant is providing a stub street for vehicular connectivity but the neighborhood as designed doesn't integrate with the mix of commercial uses currently approved for the commercial property(Sugarman).With a previous development application (Alpina Townhomes)on the subjeet Sugarman property,it was the desire of the Commission to have the two properties develop uniformly to ensure a true mix and integration of uses in this area. Staff recommends that the Commission determine if the proposed single family development provides an adequate transition to the mixed use designated property dpt to the south. Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the R- 15 zoning district and proposed development is generally consistent with the MDR FLUM designation and is appropriate for this site. The proposed annexation area is contiguous to City annexed property to the north and south and across the street to the west, and is within the Area of City Impact Boundary tAOCn. A legal description for the annexation area is included in Section VII.A. The City may require a development agreement(DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. in order to ensure the site develops as proposed with this application,staff recommends a DA as a provision of annexation with the provisions included in Section VIH. B. PRELIMINARY PLAT Existing Structures/Site Improvements: There is an existing home and several accessory structures on this site. These structures are required to be removed prior to signature on the final plat by the City Engineer for the phase in which they are located. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Tables 11-2A-7 for the R-15 zoning district. The proposed plat complies with these standards. Page 6 - Meridian City Council Meeting Agenda pNprg 141,[29M9-PFgqd(JUDfati EX6 Subdivision Design & Improvement Standards(UDC 1.1-6C-3): The proposed subdivision is required to be designed and improved per the standards listed in UDC l 1-6C-3 which include but are not limited to streets,driveways,common driveways, easements, and block face. The proposed plan complies with these standards. Phasing Plan: The subdivision is proposed to develop in two(2)phases. The first phase will include 44 building lots. Access(UDC 11-3A-3, 11-3H- /Streets: One(1) access is proposed via N, Linder Rd.,an arterial street,at the northwest portion of the site;two(2) stub streets are proposed.Far future extension to the south and east. Development is limited to 30 building lots until such time as a secondary access that meets International Fire Code(IFQ is built and approved by the Fire Dept. Traffic: A Traffic Impact Study was not required by ACHD for the proposed development. Common Driveways (UDC 11-6C-31: Al] common driveways are required to comply with the standards listed in UDC 11-6C-3D. Four (4) common driveways are proposed that comply with UDC standards. Common driveways should be a maximum of 150' in length or less, unless otherwise approved by the Fire Dept. An exhibit is required to be submitted with the final plat application that depicts the setbacks,fencing,building envelope and orientation of the lots and structures. Driveways for abutting properties that aren't taking access from the common driveway(s) should be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. A perpetual ingress/egress easement for the common driveway(s)is required to be filed with the Ada County Recorder,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment.A copy of the easement should be submitted to the Planning Division prior to signature on the final plat. Signage should be provided at the ends of the common driveways on Lots 6 and 22, Block 1; Lot 7,Block 2; and Lot 15,Block 5 for emergency wayfinding purposes as requested by the Fire Department. Parking(UDC 11-3C7: Parking for single-family dwellings is required based on the number of bedrooms per unit. For l- and 2-bedroom units,a minimum of 2 spaces are required with at least one of those spaces in an enclosed garage,other space may be enclosed or a minimum 10'x 20' parking pad. For 3-and 4- bedroom units, a minimum of 4 spaces are required with at least 2 of those spaces in an enclosed garage, other spaces may be enclosed or a minimum 10' x 20' parking pads. For 5+bedroom writs,a minimum of 6 spaces are required with at least 3 in an enclosed garage,other spaces may be enclosed or a minimum 10' x 20' parking pad. Because of the proposed reduced 27-foot wide street sections(W.Windswept Dr. and W. Woodpine St.),parking is restricted to one side of the street only; and narrow building lots (i.e.32'+1-)with 20'wide driveways,the amount of available on-street parking is limited. This has historically created issues with not enough on-street parking available for guests and residents due to residents using their garages for storage rather than parking; and people parking on both sides of the street where parking is restricted to only one side blocking access for emergency vehicles. Page 7 Meridian City Council Meeting Agenda MprUl4,1TQMP-Pkge�t10137WOU6 To address this issue,the Applicant has submitted a parking exhibit included in Section VII.F that depicts a total of 50 available on-street parking spaces. Staff is concerned this is sufficient; if the Commission and/or City Council does not feel it's sufficient,they should require the provision of wider street sections to accommodate parking on both sides of the streets,wider building lots,and/or additional parking spaces in common areas. Because more parking will he able to he provided on the south side of W Windswept Dr. vs. the north side where building lots are proposed, Stajtj'reconunends parking is solely provided on the south side o f the street and parking is prohibited on the north side as proposed One side of the street where 27-font wide street sections are proposed should he signed"No Parking". Pathways(UDC 11-3,4-S]: Pathways are required to be constructed in accord with the standards listed in UDC 1 1-3A-8 with landscaping on either side of the pathway(s)per the standards listed in UDC 11-3B-12C_ The Pathways Master Plan depicts a segment of the City's multi-use pathway in the general area near the northern boundary of the site for pedestrian access from the development to the east(Woodburn West) to the on-street pathway along Linder Rd. and the school to the north. Therefore,the Park's Dept. recommends as a DA provision that a pathway is provided on the south side of the Coleman Lateral on this site.Inclusion of a pathway will also allow this area(i.e. Lot 1,Block 1)to count toward the qualified open space requirement which does not meet the minimum standards as proposed. This pathway would eventually extend to the east to the existing pathway in Woodburn West development when the abutting property to the east redevelops for interconnectivity and safe pedestrian access to the school to the north. Sidewalks(UDC 11-3,4-17): Sidewalks are required to be constructed adjacent to public streets as set forth in UDC I 1-3A-17. A 5-foot wide detached sidewalk was recently constructed with the road widening along Linder Rd., an arterial street; minimum 5-foot wide attached(or detached)sidewalks are required along internal local streets as proposed. Parkways(UDC 11-3A-17): Parkways are required to be constructed and landscaped per the standards listed in UDC 11-3A- 17E, 11-3S-7C and 11-3G-3B.5. Eight-foot wide parkways are proposed along the entry street and within common area"end caps". Landscaping(UDC 11-3B): Landscaping is required to be provided in accord with UDC standards as follows: • A 25-foot wide street buffer is required along N.Linder Rd.,an arterial street, in a common lots)and landscaped in accord with the standards listed in UDC 1 1-3B-7C; ■ Landscaping is required on either side of pathways in accord with the standards listed in UDC 11-3B-12C; ■ Landscaping is required within parkways as set forth in UDC 1 1-3A-17E, 11-3B-7C and 11-3G-313.5;and, ■ Common open space is required to be landscaped in accord with the standards listed in UDC 11-3G-3E. Landscaping is proposed within the street buffer along Linder Rd. and within most common open space areas in access of UDC standards. No trees are depicted along the micropath between Lots 13 and 14,Block 2; landscaping should be provided in accord with UDC standards(or Page 8 Meridian City Council Meeting Agenda Mprif l41,C20MO-PVgqd Q4WatU6 apply for alternative compliance if an easement exists). The total linear feet of parkways and required & provided number of trees should be included in the calculations table on Sheet L2 of the landscape plan in accord with the minimum standards in UDC 11-3B-7C. Qualified Open Space(UDC 1 I-3G): Based on the overall development area which consists of 13.49 acres of land,a minimum of 10% (1.35 acres)qualified open space is required to be provided within the development per the standards listed in UDC 11-3G-3B. An open space exhibit was submitted as shown in Section VILD that depicts 2.02 acres (or 15%) of open space for the development consisting of a half-acre park exceeding 50' x 100',common areas with parkways along the entry street and parkways within"end cap"common areas adjacent to streets, a micro-path lot, half of the arterial street buffer along Linder Rd. and the common lot where the Coleman Lateral is located at the north boundary of the site. Some of the open space depicted on the exhibit does not count toward the "qualified" open space standards set forth in UDC l 1-3G-3 as shown in the second exhibit in Section VILD (see hatched areas), primarily consisting of the area along the north boundary where the Coleman Lateral is located.Without this area,the development does not meet the minimum standards..Therefore,Staff recommends a 20-foot wide common lot is added along the north side of the building lots in Block l adjacent to the lateral outside of the irrigation easement containing a 10-foot wide multi-use pathway with 5 feet of landscaping on either side of the pathway in order for this area to qualify and comply with the minimum open space standards. In orderfv-open space to yualyjy toward the minimum requirements it must improve the livability of residential neighborhoods.protect natural amenities, be accessible by all residents of the development and be located in areas of high visibility to avoid hidden areas and corners, dark areas, unusable space and reduce the opportunity,for crime as set firth in UDC I1- 3G-1. 11-3G-3 and 11-3G-3D. Qualified Site Amenities(UDC 11-3G): A minimum of one(1) qualified site amenity is required to be provided for this development based on the size of the development (i.e. 13.49 acres). The Applicant proposes the following amenities in excess of UDC standards: a children's play structure, a swing set,seating benches, climbing rocks, climbing dome and a micro-path(see Section VILD). Existing Trees: There are several (i.e. 6f1-) existing trees on this site that are proposed to be removed with development. Mitigation information is included on the landscape plan; (151)2- inch caliper trees are proposed for mitigation in accord with the standards listed in UDC 11-3B- 1 OC.5. Waterways(UDC 11-3J-6): The Coleman Lateral runs along the northern boundary of this site within a 40-foot wide easement and is proposed to be left open as linear open space. Fencing(UDC 11-3A-6, II-3A-7): Ali fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. Fencing is proposed as follows: a 6-foot tall solid vinyl privacy fence is proposed along the west, south and cast boundaries of the development; a 5-foot tall black wrought iron fence is proposed along the rear of building lots adjacent to the canal along the north boundary of the development; and a 4-foot tall black wrought iron fence is proposed around the common area where children's play equipment is proposed near the entry of the development in accord with UDC standards. Page 9 Meridian City Council Meeting Agenda MprUl4,1TQMP-Pkge�t10575UU6 Utilities(UDC 11-3,4-21): Connection to City water and sewer services is proposed. Street lighting is required to be installed in accord with the City's adopted standards,specifications and ordinances. See Section VIII-B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be prox.ided Cor each iot within the development. Storm Drainage(UDC 11-3A-IS An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC I 1-3A-18. Building Elevations (UDC 11-3A-19 I Architectural Standards 1i✓fanyal): Conceptual building elevations were submitted for the proposed single-family attached and detached units as shown in Section VILE. Building materials consist of a mix of siding(horizontal and vertical lap siding and board &batten) with stone veneer accents; colors are very monochromatic. The single-family attached structures are required to comply with the design standards in the Architectural Standards Manual: single-family detached structures are exempt from this requirement. All SFR homes along the west perimeter boundary of the development adjacent to N. Linder Rd. are proposed to be a single-story in height. To ensure eaves are constructed on homes for aesthetic as well as drainage(i.e. keeping water away from the foundation) reasons,Staff recommends a DA provision requiring all homes within the development be Constructed with minimum 1-foot wide Ere rated eaves on all four sides. For variety in appearance of the structures,Staff recommends a cohesive color scheme is used for the overall development featuring a minimum of two field colors, a trim color,and an accent color or unique material.Garage door colors should coincide with this scheme or other accents. VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation&Zoning and Preliminary Plat applications with the conditions included in Section VIII per the Findings in Section IX. Further, Staff recommends the plat,landscape plan and qualified open space exhibit is revised per the conditions in Section VIII prior to the Commission's recommendation to Council on this application. B. Commission: The Meridian Planning&Zoning Commission heard these items on December S.2019 and January 16,2020. At the public hearing on January 16`h,the Commission moved to recommend approval of the subject AZ and PP requests. l... Summary of Commission public hearing_ a. In favor: Hethe Clark,Clark-Wardle, Applicant's Representative;Julie Ann Domingo: Serena Qrmsby_Alvarez; Stave_Yap — Peng Cl�eng;Laren Bailey;Justin Cranney, Hawley Troxeil,representing the Lester& Betty Vogel Trust; Dennis Green;Tina Folden Page 10 Meridian City Council Meeting Agenda MprUl4,1TQM4-P jd 0676 iU6 b. In opposition: None C. Commentin : Steven Lloyd d. Written testimony: Whitney Montgomery, Kelly Woodhouse, Michele Anderson,Cheryl GaMetti (in support);letter from Laren Bailey,the Applicant,to Steven &Andrea Lloyd,the property owners to the east,agreeing to limit the height of homes to a single story adjacent to their property on Lots 20 and 23-26,Block 1,.Fake Centers, Blackrack Homes: Justin Cranney. Hawley-Troxel representing Lester&Betty Vogel Trust& Hethe Clark,Applicant's Representative (in agreement w/Commission's recommendation) e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: gill Parsons I Key issue(s)of public testimony. a. Support of proposed development from homeowner's in other subdivisions by the same developer, 3. Key issue(s)of discussion by Commission: a. The possibility of"floating"the Mixed Use designation on the property to the south to the southern portion of this property and adding a commercial or multi-family_ camponent to enlarge the mixed use area and provide a transiton and integration of uses from the residential to the future commercial uses to the south-, b. Staff recommendation for 4-sided eaves and a cohesive color scheme to be provided for the overall development featuring a minimum of two field colors,a trim color,and an accent color or unique material and garage doors coinciding with this scheme or other accents: c. The provision of an emergency access to the site that meets Fire Dept. reugirements: d. The location of the micro::path along the east side of the site providing a connection between the multi-use pathway and the comimn driveway and it not being visible from the public street creating_police surveillance concerns: e. The provision and alignment of a 10' wide multi-use pathway and qualified open space along the northern boundary of the site and location of existing easements: f. The availabili of on-street parking for Vests and whether or not reduced street sections should be allowed and their impact on on-street parking, g. Impact of the development on area school enrollment,which is currently over capacity, and the School District's request for no homes in this development to be occupied until 2021 which Pleasant View will be open and the cap on Hunter Elementary will be lifted. 4_ Commission change_ to Staff recommendation: a. Strike condition #A.l c whicb requires a colesive color scheme to be used for the overall_ development featuring a minimum of two field colors, a trim color,and an accent color or unique iaterial with marage door colors coinciding with this scheme or other accents —design review should not be required for single-family detached l�omes: b. Strike condition#A.F d which requires minimum 1-foot wide fire rated eaves to be constructed on all 4 sides of homes within the development. 5. Outstanding issue(s) for City Council: a. The Commission would like direction from City Council as to whether or not there should be a policy requiring.4-sided eaves to be constructed on homes within the City the Commission generally preferred the appearance of eaves on homes but because they_ aren't re uired by Building Code or City Code they were hesitant to require them through the Development Agreement. If Council determines eaves should be required. condition#A.Id should be rc-instated. Page I Meridian City Council Meeting Agenda pN 141,�Q'�(7 i�� d 01Ti�fnt636 b. The Commission requested the Council consider if the proposed development in itself provides an adequate transition to the mixed use designated parcel the south and what could be done about making*sure the commercial piece doesn't get blocked in. C. 0*Council, Tlic.Mefidian Cit�_Counci]_i-eard these itew.on F6BUM25.,20M Ai tli-e-pubfi hearing,the C �tncil�naxed to annrav�.t ie u_'cd AZ a Ld PP Lme t 1. Summary of the_Citv Council public hearing �, itt-€����l��thc�axl�A�licant'�>�enresentati�e:Tina_E��sie�i In o-mQsitiom-NP= Q- COMI ntiDgi&Me �L Wi3tten Clark.AppliKg t'sRcpresentaltivv i arcenpenl.with theC� rs s_i`on's rtc,om�pdatiQn),B-W Cas._s_iulh - Staff presenting lication_ S a AI n l= Del7er_5taffcammentq�li�s'ttiori;L�f�x� ? Key iailC �f�Li-- to is imams I Support of proposed development from homeowner's in other subdivisions by the same developer. 3. Key issues,)of discussion by ON Council_ a. Whether ar not eaves should be required to 1�_c_o�nst�rated on hnme�she pmnnsed slcve� one - - - -- - - -- - - - - -- b_ Tbe_relocation of the common area with the micro_path currently Meted mid-black in Block 2.1a thc.south and_Q1 -- fu=vommucial uses to the 9 _c The extension of the multi-use pathway to the sidewalk a12g Linder Rd.on the school sjte to the na�h;�d, - -- --- - - Tk-S QvLD t ct'_s-Lqc u t rQstricc tWe 1_a�safbi 1 pe i ftd-smc r1c as dwDls currently under construction in the area are uperatingto ist in eaSln 4.. City Council Ch ommission recommendation. a¢ JA 1u eue-w _f n last-jin huilditg Rgnnks hisc fgr residential homes within the c�e����m�rlt nrioir�Ia��r�'>s��i����9�r�tYisinb�l f in ���t�YII.T� b. Include a re uirement for the co_rnrnan lot with the micro path located mid-block in �loc�,219-b"elcAla ttho-s-Qu*-W-of ft-xm c-block m-a huff-cr!Qlbe-Akun e ran rcial_uses���he�uitt�(se€�andatipns#fA.2�and A-Masection_V_ 11 c. Per the Applicant's proposal to nine the Coleman Lateral where it crosses the northern b9Akndary of t S Off moil-ifte"mdit en-#A 3— i�mer�a VIII to rep the £esctng►re-gi erne to me-n th-en_ath av and the waterway_ nd-remove the dente�an of the waterway from the.plan. - -- Page 1? Meridian City Council Meeting Agenda pN 141,[��Qi � jd Ol��fnt6f�G YII. EXHIBITS A. Annexation &Zoning Legal Description and Exhibit Map 5awtooth band 5urveyincg, LLC rr 203115,N-yrrrrc}tan Avo. r 0,14 NorchweSt Blvd,,Ste,G 14 1 1"Avenues E'16L YY rV Ifrn(r+ett,Id 936 i Coeur d'Alcrrc.IU 83 41 4 .lerome.11)H3336 I.ur/r7.it yr�1•l p' (20B1 398 a 149 F-(206)714-174+3 F:f205]329 5303 Y:(208)398.81 05 F:(208)292-4453 F:(2M)324-362 1 Annexation Legal Description (,k-IS) A parcel of land being a portlon of the W1/2 5W1/4 SWi/4 of Section 36,Township 4 North, Range 1 West of the Boise Meridian, Ada County,Idaho, more particularly described as follows: BEGINNING at the S1/16 corner common to Sections 35 and 36, from which the southwest corner of said Section 36,hears South 0001451"West, 1318.78 feet distant,- Thence South 88056'15"East,coincident with the north line of the SW 1/4 SW1/4 of said Section 36, a distance of 272.69 feet; Thence South 71002'05"East, 415.82 feet to the east line of the W1/2 SW1/4 SW1/4 of said Section 36; Thence South 00017'40"West,coincident with said east line, 863.19 feet to the southeast corner of the N1/2 5W1/4 SWI/4 S►N1/4 of said Section 36; Thence North 8846'08"West, coincident with the south line of said N1/2 5W1/45WI/4 51N114 of Section 36,a distance of 665.89 feet to the west line of said 5W1/4 SWI14 or said Section 36; Thence North 001114'51"East,coincident with said west:line, 989.08 Feet to the Point of BEGINNING. The above described parcel contains 14.564 acres, more or less. BASIS DE BEARING for this description is South 00014'51"West, between the S1/16 corner common to Sections 35 and 36 and the southwest corner of Section 36,Township 4 North, Range 1 West of the Boise Meridian, r 11 LAND fbs 61 Bjzzllga OF tpP M, U P'Q019119161•EDINGTON PLACE ALTA-CMMSurveoDrawingsloescript(ons119161-Annexation Legal,docx.doex f- acl =_ i1 Page 13 Meridian City Council Meeting Agenda Mprit rI4i,C29MO-P1 ggdog'DUEM6 ANNEXATION LEGAL EXHIBIT POINT OF WCUMNN6 51116 CORNM SEcnm 35&36 ---- -- S — S7 1 E 47s 1 I 1 1 1 I 9�I I ql� I z�c; t *KSEr4 ACRES h31 $I NCI 1 I I —— ` iV Rr46 0"W 665.89' ANAL LAND hh v i SEC77oiv CORNER 0 Do BRASS CAP �f �jZZJi9 4 35 35 PLS 5291 2 1 W.115TICK RD. �t OF 1�� z° =200' PROJECT: UMEWDEVELOPER: ❑WG# 2030 S. WRSHINGTON AVE. FDINGTON PLACE a8 wia vf�wAv .CG EMMEU,ID 83617 19161-EX 511BDIV15IOIV 4 WFABOISE,RVIEWa� „ P: 208 398-8104 PRwECT# SWII4 SW 114 OF SECTION 36 f208]336.5355 P:�248�39B 8i05 19l6! T.4 N„ R- 1 W„8.M. � sr�r QRTE: 612212Qi9 1 uxl5orrcy�rr� CLG WWW.SAWrOOTHLS.COM 1 OF t Page 14 Meridian City Council Meeting Agenda Uprith41,CQ9M9-PEggd1iG8®fo1E 6 Fi. Preliminary Plat(slate. "'1 9 11812020)& Phasing Plan REVISED 1 � i. 1 1 � 1 J •. C a r - I Li 16 Ir r_ S F�4 - - � kl{ • Y EDINGTON PLACE SUBDIVISION r' 3010 N. ROAD,MF RIDM,ICI PRELIMINARY PLATF� Page 15 Meridian City Council Meeting Agenda PNpTitM41,C20M --PFggdlll3mfofE%6 Wsa'•fY pip N o wlwiawvrowl - � I - I V � ptl I• . °- I, �s lrcmawgo� ff_ s' — �— C 1V�L _ EOI NGTON PLACE SUBDIVISION s'9 - cs w o w K s 3b1 Q N.LINDEA QoW,MEUDUW,10 LOT DIMENSIONS Page 16 Meridian City Council Meeting Agenda UpTit H41,C20MO--PSqlqd UbfafEM6 C. Landscape Plan{date: 1"�- /141�9 January 515,2020} REVISED = a m G � _ a r •N �- �� =I� n T . m r1 C liK ek F $ 1 a Ov iZZ. [".. I = jv/ i F I Ij�' . Page 17 Meridian City Council Meeting Agenda MpTil M41,C2GM -PFqlqld 115fof05fi � m m O M " i .,�y:• fit'= ��. b�;, �• �, �• r •:r,' �J li1 _i I � wwirvpnrEsr w v I Six..�}I-�;r•.-�"i•x?.Y: :�„ - - -- . - . . ,• _it = � -_: ■ i•i1�C 1 O Meridian City Council Meeting Agenda 71bi941, (y�4}-� 9 Ik$�fa1�366 _ E �-� ti �[T -M - r�`• - 1 - TT I � ''r•"`J�I-�,r. M'Ag10511E►r[7itIVC - =iT- _ ` I W1WW01tsTw _-- =z - ' ;? x rr.- F. 'ti•e1'.: i `•:� F• •-- --� - t EDINGTQN PLACE SUBDIVISION --- Ei— 3610 X LNDER ROAD.MERIDIAN.10 r n y PRELIMINARY PLAT LANDSGAPE PLAN ? ' - Page 19 Meridian City Council Meeting Agenda 71bi941, t �}-� d11�s�foi�66 t; 7 x 77= T z ti L tim lm 7=2 Mf z EDING70N PLACE SUBDIVISION r, 3610 k CINDER ROAD,MEWDIAN.10 z PRELIMINARY PLAT LANDSCAPE PLAN j Page 20 Meridian City Council Meeting Agenda MprU14,C29M4-Pggqd VRdfb1U6 D. Qualified Open Space Exhibit & Site Amenities REVISED I I I I r ❑ I I I I � , I O I I 27 s i r If :R Page 21 Meridian City Council Meeting Agenda Wa*h41,C2W29-PAd1M-i5fefGZ6 Proposed Amenities: o Large Half-Acre Park-The half-acre park will contain the following recreation facilities: - Play Structure - Swing Set R - Seating Benches - Climbing Rocks - Climbing Dome - Attractive Landscaping ; f and Pedestrian Pathways Page 22 — Meridian City Council Meeting Agenda Wp*h41,CR=O-P dU8ibfW6 E. Conceptual Building Elevations(Single-Family Attached/Detached)—REVISED Ail on- i 7 = Omnow Page 23 Meridian City Council Meeting Agenda 7l��nrcihi941,C1?�C� 411�SgfoF63k 6 F. On-Street Parking Exhibit -U 4- 3 m p O op � � 67 z C � a x 0 A (D o , 11 I IL; t a m x_ C sr r x � I K � i r 1. a - x - - o � s av + i z i g ■ F Y � i _ ,� O �a n 3 Y M A !a • L L 1�1 Staff Note: Because W. Woodpine St. (the middle east/west street)is only a 27-foot wide street section, parking is restricted to only one side of the street which reduces the parking count by 2; 3 additional spaces can be accomodated along one side of W. Woodpine St. where it stubs at the east boundary adjacent to common area,resulting in an overall total of 50 on-street spaces. Page 24 Meridian City Council Meeting Agenda Mp*h41,CRMQ-PA"d 6fcfW6 G. Letter from West Ada School District Pertaining to Multi-Use PathwaX Mon Ili 3'2G20 12'33 PU Yochum Jop -Y'ocliuin,loe�lwestada.org RE:Sawtooth Middle School Pathway :r Qrtrviv Werrtr+ Cr LtrtnWke Hi Klm West Ada School Di5trict Is agreeable to the proposed pathway across the south edge of the Sawtooth Wdle School campus contingent on the following: 1. WASO Board of Trustees approves the pathway easement 2. Developer pays for all costs associated with the pathway(legal fees,construction,fencing,etc.) 3. Developer agrees to fence off the pathway from the rest of the SMS campus in order to force users to exit the pathway onto the sidewalk along Linder Road Thank you Jae ry � sawronrr!M�oau.senunL T � — rr In. 41 � I rn I Y I -E. ._._ -�► �� _ . I ` m 1 1LQ _. ' - — — 13 14 16 17 IS EdINCTON 5U801VISION RHADMAL PA7N*AY MOT Pal 'c Meridian City Council Meeting Agenda PNpyrith41,`2CM4--P d7f)lbfa16M6 VUL CITY/AGENCY COMMENTS &CONDITIONS A. PLANNING DIVISION l A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance,a DA shall be entered into between the City of Meridian, the property owner(s)at the time of annexation ordinance adoption, and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The ❑A shall,at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat,phasing plan, landscape plan and conceptual building elevations included in Section VTI and the provisions contained herein. b. All single-family attached structures shall comply with the design standards listed in the Architectural Standards Manual. An application for Design Review shall be submitted and approved for all attached dwellings prior to submittal of building permit applications. used fef!die over-all de�relep„ien!feat„ring a mini mum of iwo Feld colors,a wide fire r-ated eaves en A-11 "w e. All homes along the west perimeter boundary of the development adjacent to N. Linder Rd, and on Lots 20 and 23 26, Block 1 shall be restricted to a single- story in height as proposed by the Developer. d. A minimum 10%(1.35 acres)qualified open space shall be provided with development of this site as set forth in UDC I t-3G-3 in accord with the conditions of approval of the preliminary plat. e. A 1D-foot wide multi-use pathway within a 14-foot wide public use easement and 20 €eo wide eammen lot with a minimum 5-foot wide landscape strip on each side of the pathway, landscaped per the standards Iisted in UDC 11-313-12C shall be provided along the south north side of the Coleman Lateral outside of the h-rigation District's easement. FiN,e foot wide lalidseape StAps shall be provided 0"e4heF 5i de of the pa4lway�W4 The pathway shall.extend from the east boundary of the site to the sidewalk along N. Linder Rd. The palhway it a y e ten acr=the 5awwoth Middle Sch a r-Que-)-tv to the earth as shown on the a hibit in �a1[he provided on the subjer LQUe-ty, f. No building permits shall 1}e issued for residential homes within the development prior to o Meridian City Council Meeting Agenda VlVprii-114,C20M4-PRjd212)WOU6 ?_ The preliminary plat included in Section VII.B, dated 1213119, shall be revised as follows: adjaeent to the Coleman Lateral for-a multi use pat",ay and asseeiated landse i b. Relocate Lot 21. Block 1 to between Lots 17 and 18 or Lots 18 and 19, Block 1 in order to provide an access near the east end of the linear open space to the north as required by UDC I 1-3G-3 B.1 e;the common lot shall be a rninimum of 15-feet wide. c. Relocate the common area with the micro Bath depicted mid-block in Block to the 5Qul tend of the.> kl k:in±titud��an a nin>+a a��nt the_z�at�t �v in.a cor th be. rds h tamed.in T]p_C.11-3B_IZC. 3_ The landscape plan included in Section VII.C, dated 11/18/19, shall be revised as follows: a. Depict trees and landscaping along the micropath between Lots 13 and 14, Block 2 in accord with the standards listed in UDC 1 I-3B-l2C. b. Include the linear feet of parkways and required& provided trees in the calculations table on Sheet L2 of the landscape plan in accord with the minimum UDC standards. e. Depiet a minimum 20 foot wide eaminan lot a!!he reaf of building lois in Block 1 south ?B d. Relocate the common lot(Lot 21, Block 1)with pathway and landscaping to between Lots 17 and 18 or Lots 18 and 19,Block 1 so that the multi-use pathway required to the north along the waterway is accessible at each end as required by UDC I 1-3G-3B.1 e; landscaping is required along either side of the pathway as set forth in UDC 11-3B-I2C. e. Depiet a 6 feet tali wrought iren feftee between the ffluki use pa4hway and the adjaeefi� waterway for public ��4i .The Coleman Lateral shall be_piped as_propoaed=y the Applicant;remove the depiction of the open waterway from the plan. f, RclQr,-a-t e thc_muort-arca with the_micro p-attLdvpicwd inid-hlnck in BIock2 tQ the outh end oft e same bloc • m clud landscaping adjacent to the pathway in accord with the standards listed in UDC 11-3B-12C. 4. For lots accessed by common driveways, an exhibit shall be submitted with the final plat application that depicts the setbacks, fencing, building envelope and orientation of the lots and structures. Driveways for abutting properties that aren't taking access from the common driveway(s)shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-font wide landscaped buffer. 5. Provide address signage for homes accessed by the common driveways on Lots 5 and 22, Block. 1; Lot 7,Block 2; and Lot 15,Block 5 for emergency wayfinding purposes. 6. A perpetual ingress/egress easement is required to be Filed with the Ada County Recorder for all common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 7_ Development shall be limited to 30 building lots until such time as a secondary access that meets International Fire Code(IFC)is built and approved by the Fire Dept. Page 27 Meridian City Council Meeting Agenda Aprgdl4i,G20M4-PRAdnbfot�E+ 6 8. All existing strictures on the site shall be removed prior to City Engineer signature on the final plat phase in which they are located. 9. Parking is restricted to only the south side of the 27-foot wide street section (i.e. W. Windswept Dr.), signage shall be installed prohibiting parking on the north side of the street to ensure emergency access can be provided. B. PUBLIC WORKS 1. Site Specific Conditions of Approval. L I A street light plan will need to be included in.the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards.A copy of the standards can be found at http:Ilwww.nieridiancity.orglpublic_works.aspx?id=272 1.2 Provide water easement in shared drive(Block 1, Lot 24 21) for potential connection of parcel to the east. A second water connection for redundancy shall be required to water mai n i n Lind er Read thfough !he wal icing path between 1 ots 13 & 14 (Block 2) with the development of the second phase of the subdivision. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easements)for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-Feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms.The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement(marked EXHIBIT A) and an 81/2"x I I" map with bearings and distances(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available,a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject Page 28 Meridian City Council Meeting Agenda pNprii-114,1TCM4-PRjd2W4fafQ6i 6 to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches,canals, laterals, or drains,exclusive of natural waterways, intersecting, crossing or laying adjacent and contigEious to the area being subdivided shall be addressed per UDC 1 1-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at(208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2I90. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place,sanitary sewer and water system shall be approved and activated,road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits, 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing,landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature:on the final plat as set forth in UDC I 1-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees,as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox Iocations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material, 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. Page 29 Meridian City Council Meeting Agenda MpritJ14,1TQM4-PRggd21 35fa1�i5+ 6 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the hnprovement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public—works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all.incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond.Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years.This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-221 1. C. FIRE DEPARTMENT &W.Iliveblink.►nw idiancity.org1WebLink81DocView.gWx?id=178616&dbid=0 D. POLICE DEPARTMENT htlps:Ihiehlir�k.�raerirliuftcitf.orgl6YehLirzklDnrYic�H.asp_r?id I79502c&dhid=0&repo=MeridianC E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) l llo:llivehlink.meridiancitf,.o►glWehLinklDoc view.aspx?id=178893&dbid=0&repo=Merid ianC in? F. NAMPA&MERIDIAN IRRIGATION DISTRICT htq s:lltiyeblink.►iaeridianciiy.❑►XIWebLink1QocView.yApx?id=179148&dbid=0&rWa=MeridiynC in) G. AAA COUNTY DEVELOPMENT SERVICES https:Ilweblink.meridianciWomg WehLinklDocVieu,.aspx?i(y 179666&dbid=0&rep0---MeridianC H. CENTRAL DISTRICT HEALTH DEPARTMENT hops:Ilweblii?knreritliafac'ity.orglWe6LinA-IDocVieH'.raspx?id=178990&d1iid=0&repo=MerrdianC Ltv Page 30 Meridian City Council Meeting Agenda Mprif i941,C2CM0-PFgqd2l6)dfn1E 6 I. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) https:llwebl ink.ineridiaticity-,of glWebLiiikIDocView.aspx?id=178933&dbid=p&repo=MeridianC fty J. WEST ADA SCHOOL DISTRICT(WASD) hops:llweblitrk.meildiancin�oiglWebLitaklDoeView.aspx?id=I79106&dbid=0&repo=MeridianC in, htr s:llweblink.inet-idianeitv.or IWel)LinklDoeView.as x?id=182029&dbid=0&re v=MeridianC iu_ hops:Ilwebl ink.meridiancity.orglWebLinklDoc View.aspx?id=182153&dbid=0&repo=Meridian C itV K. ADA COUNTY HIGHWAY DISTRICT(ACHD) httus:Ilweblink.meridianeity.orgMebLink/Doe View.aspx?id=179666&dbid=0&repo=MeridianC i t1) L. PARK's DEPARTMENT hops:llrt,ehliizk.meridiancity.orgMehLinklDoc View.aspx?id=180054&dbid=O&rWo=MeridianC ity IX. FINDINGS A. Annexation and/or Rezone(UDC 11-5B-3E) Required Findings: Upon.recommendation from the Commission,the Council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: l. The map amendment complies with the applicable provisions of the comprehensive plan; The City Councilf/inds the Applicant is proposing to annex and develop the subject property with 92 single-family residential units in the R-15 zoning consistent with the MDR FLUM designation. (See section V above.far more information) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the put pose statement of the residential districts in that it will contribute toward the range of housing opportunities available within the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety,and welfare; The Citv Council f nds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed medium density residential uses should be compatible xfith adjacent existing and future residential and commercial uses in the area. Page 31 Meridian City Council Meeting Agenda MpJrith41,[20MR-P 921AafofEd6i 5 4_ The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to,school districts; and The City Council finds City services are availahle to he provided to this development. The School District has submitted comments, included in Section VIlLJ that currently show student enrollment is above capacity far the elementary,middle and high school-fire School District is of the opinion it would be best to delay the approval of'this development until they are within a year of opening Owyhee High School. 5. The annexation(as applicable)is in the best interest of city. The Citv Council finds the proposed annexation is in the hest interest of the City if the Applicant complies with the conditions in Section 11711. B. Preliminary Plat(UDC 11-613-6) l. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008,eff. 7-8-2008) The Citt, Council f nds the proposed plat is generally in conformance with the UDC if the Applicant complies with the conditions of'approval in Section P71L 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Councilf/inds public services can be made available to the subject propegv and will be adequate to accommodate the proposed development, 3_ The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council.finds the proposed pleat is in conformance with schedaded public improvements in accord with the City's CIP. 4. There is public financial capability of supporting services for the proposed development; The Cin! Council finds there is public fitrancial capability of supporting ser vices for the proposed development. 5_ The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development ti011 not he detrimental to the public health, sal tv or general we fare. 5. The development preserves significant natural,scenic or historic features. (Ord. 05-1170, 8- 30-2005,eff. 9-15-2005) The City Council is unaware of'aro,,signfficuni n alural, scenic or historic features that need to be preserved with this development. Page 32 Meridian City Council Meeting Agenda VlVprii-114,1TQM4-PRjd7J8)BUEZ6 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 K Item Title: Meeting Notes: CiQ fE I� ITEM SHEET Council Agenda Item - 3.K. Presenter: Mike Barton, M PR Parks Superintendent Estimated Time for Presentation: 0 minutes Title of Item - License Agreement with Pacific West Builders, Inc. for Storage of Materials at Meridian Parks and Recreation Maintenance Facility ATTACHMENTS: Description Type Upload Date _icense Agreement with Pacific West Builders to Store Agreements / Contracts 4/3/2020 Materials at MPR Maintenance Shop Meridian City Council Meeting Agenda April 14,2020— Page 129 of 167 LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS, INC. FOR STORAGE OF MATERIALS AT MERIDIAN PARKS & RECREATION MAINTENANCE FACILITY This LICENSE AGREEMENT is made and entered into this 14th day of April 2020 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Pacific West Builders, Inc. ("Licensee"), a general business corporation organized under the laws of the State of Idaho. WHEREAS, Licensee temporarily removed from the streetscape bordering Licensee's construction site in downtown Meridian, on Main Street between Broadway Avenue and Idaho Avenue, items and materials enumerated in Exhibit A hereto ("Stored Items"); WHEREAS, Licensee seeks to store the Stored Items, outdoors, at the Meridian Parks and Recreation maintenance facility; WHEREAS, the City Council of the City of Meridian hereby finds that the issuance of a license for Licensee's storage of the Stored Items is not detrimental to the public interest, and is willing, upon the terms and conditions enumerated in this Agreement, to provide non-exclusive, temporary use of the Licensed Premises for the purposes stated herein; and WHEREAS, the City Council of the City of Meridian hereby finds that the Licensed Premises are not otherwise needed for City purposes; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and City agree as follows: I. License granted. City, for and in consideration of the covenants and conditions set forth in this Agreement, and agreed to be kept and performed by Licensee, does hereby provide to Licensee a non-exclusive, temporary license to store the Stored Items next to the Meridian Parks and Recreation maintenance facility, outdoors, on property owned by City, located at 1700 E. Lanark Street, in Meridian, Idaho ("Licensed Premises"). II. Use of Licensed Premises. Licensee's use and occupancy of the Licensed Premises shall be limited to temporary storage of the Stored Items, as enumerated in Exhibit A. Licensee shall not use the Licensed Premises for any other purpose without prior written consent of the City. III. Term. The term of this Agreement shall be deemed to have commenced on the Effective Date and the initial term shall terminate at 11:59 p.m. on February 28, 2022, unless earlier terminated by either Party by the method established herein. IV. Rights and responsibilities of Licensee. With regard to Licensee's use and occupancy of the Licensed Premises under this Agreement, Licensee shall be responsible for each and all of the following. LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS,INC. FOR STORAGE OF MATERIALS AT MPR MAINTENANCE FACILITY PAGE I OF 5 A. Right of entry. Licensee and Licensee's contractors, employees, agents, and invitees to access the Licensed Premises, during City business hours, in order to inspect, maintain, or retrieve the Stored Items, subject to the availability of City staff to accompany Licensee. Licensee shall not access, or attempt to access, the Licensed Premises, without accompanying City staff. Licensee shall provide to City a request for access at least one (1)business day in advance. B. Acceptance as is. Licensee acknowledges that Licensee has inspected the Licensed Premises and does hereby accept same as being in good and satisfactory order, condition, and repair. It is understood and agreed that City makes no warranty or promise as to the condition, safety, usefulness or habitability of the Licensed Premises, and Licensee accept the Licensed Premises "as is." C. Indemnification. Licensee specifically indemnifies City and holds City harmless from any loss, liability, claim,judgment, or action for damages or injury to Licensee, Licensee's employees, agents, guests or invitees; or damage to or partial or total loss of the Stored Items; or to arising out of or resulting from the condition of the Licensed Premises or other City property or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City or its employees. Licensee further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of the Licensed Premises by Licensee or by Licensee's agents, employees, guests or business invitees and not caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action is filed against City for any loss or claim described in this paragraph, Licensee, at City's option, shall defend City and assume all costs, including attorney's fees, associated with the defense or resolution thereof, or indemnify City for all such costs and fees incurred by City in the defense or resolution thereof. D. Liability insurance. Licensee shall maintain, and specifically agrees that Licensee will maintain throughout the term of this Agreement insurance adequate to cover any loss, liability, claim,judgment, or action for damages or injury to Licensee, Licensee's employees, agents, guests or invitees; or damage to or partial or total loss of the Stored Items. The limits of Licensee's insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided, Licensee covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. City shall not maintain property or other insurance on Licensee's behalf. V. Rights and responsibilities of City. With regard to Licensee's use and occupancy of the Licensed Premises under this Agreement, City shall be responsible for the following. LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS,INC. FOR STORAGE OF MATERIALS AT MPR MAINTENANCE FACILITY PAGE 2 OF 5 Meridian City Council Meeting Agenda April 14,2020— Page 131 of 167 A. Allow entry. City and City's employees shall be authorized to allow Licensee to access the Licensed Premises in order to inspect, maintain, or retrieve the Stored Items, subject to the terms of this Agreement and the availability of City staff to accompany Licensee. B. No support. City shall not provide support, monitoring, or administration services related to Licensee's use and occupancy of the Licensed Premises and/or the Stored Items. VI. General provisions. A. Termination. Either party may terminate this Agreement for convenience or for cause. Termination shall be effective thirty(30) days following mailing of written notice. Licensee agrees that upon termination or expiration of this License Agreement, Licensee shall remove all of its personal property from the Licensed Premises and surrender the Licensed Premises to City in the same good condition as received. Licensee agrees to surrender possession and occupancy of the Licensed Premises peaceably at the termination of this Agreement and any renewal or extension thereof. Licensee shall be responsible for restoration or repair of the Licensed Premises necessitated by damage caused by Licensee's use under this Agreement beyond reasonable wear and tear, act of God, act of nature, or damage by weather. B. Notices. All notices, statements, and reports required or permitted by this Agreement shall be in writing and sent by e-mail or by U.S. mail, postage prepaid, with return receipt requested. Notices shall be addressed as follows: If to Licensee: If to City: Caleb Roope, President City of Meridian Pacific West Builders, Inc. Attn: Parks & Recreation Dept. Director 430 E. State Street, Suite 100 33 E. Broadway Avenue Eaglc, ID 83616 Meridian ID 83642 C. Limitation of liability. Notwithstanding anything in this agreement to the contrary, City shall not be liable or obligated, and Licensee shall hold City harmless, with respect to any subject matter of this agreement or under contract, negligence, strict liability or any other legal or equitable theory, for the following: 1. Any special, punitive, incidental or consequential damages (including, without limitation, for any lost profits or costs of procurement of substitute goods); and 2. Any other matter beyond City's reasonable control. This provision shall survive termination of this Agreement. D. No agency. It is further understood and agreed Licensee shall not be considered an agent of City in any manner or for any purpose whatsoever in Licensee's use and occupancy of the Licensed Premises. Licensee shall have no authority or responsibility to exercise any rights or power vested in City. The selection and LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS,INC. FOR STORAGE OF MATERIALS AT MPR MAINTENANCE FACILITY PAGE 3 OF 5 Meridian City Council Meeting Agenda April 14,2020— Page 132 of 167 designation of the personnel of City in the performance of this agreement shall be made by City. E. No waiver. City's waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by Licensee. F. No assignment. Licensee shall not assign, sublet or transfer the Licensed Premises, or any portion thereof, or cause or suffer any alterations thereto, other than as specified in this Agreement, without the express written consent of City. G. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. H. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of hereof as if the exhibits were set forth in their entirety herein. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. Licensee: Caleb Roope, President Pacific West Builders, Inc. CITY OF MERIDIAN: Attest: BY: Robert E. Simison, Mayor Chris Johnson, City Clerk LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS,INC. FOR STORAGE OF MATERIALS AT MPR MAINTENANCE FACILITY PAGE 4 OF 5 EXHIBIT A: STORED ITEMS �•1--.. !mot �� r" 8,792 BRICK PAVERS 1 RECYCLE BIN - 7 F-ij:�:. 1,496 INTERLOCKING PAVERS 1. 1, 1 PLANTER + 44 4 TRASH CAN ENCLOSURES MIT.. }1 7 LIGHT POSTS 1 GREEN METAL BENCH 4 Tam ��!!( �I111,1�f�-'+ �`J►ILA `` �J; - .���..w — - ►�.�iri 48 TREE GRATES 4 BENCHES LICENSE AGREEMENT WITH PACIFIC WEST BUILDERS,INC. FOR STORAGE OF MATERIALS AT MPR MAINTENANCE FACILITY PAGE 5 OF 5 Meridian City Council Meeting Agenda April 14,2020- Page 134 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 L Item Title: Meeting Notes: CiQ fE I� ITEM SHEET Council Agenda Item - 31. Presenter: Crystal Campbell Estimated Time for Presentation: 0 Title of Item - Community Development Block Grant Program Year 2020 Potential Housing, Public Facilities, and Improvement Projects Presenting Council with eligible housing, public facility, and improvement projects to ensure there are no concerns with moving forward on the application process for the eligible projects. ATTACHMENTS: Description Type Upload Date Memo to Council Cover Memo 4/8/2020 Updated Application Process Backup Material 4/8/2020 Program Overview Backup Material 4/8/2020 Meridian City Council Meeting Agenda April 14,2020— Page 135 of 167 E IDIHANI MEMORANDUM FOR RECORD DATE: April 7, 2020 FROM: Crystal Campbell, Community Development Program Coordinator TO: Robert Simison, Mayor Liz Strader, Council Member Joe Borton, Council Member Brad Hoaglun, Council Member Treg Bernt, Council Member Luke Cavener, Council Member Jessica Perreault, Council Member CC: David Miles, Chief of Staff; Victoria Cleary, Economic Development Administrator; Cameron Arial, Community Development Director; Emily Kane, Deputy City Attorney; Chris Johnson, City Clerk RE: CDBG Housing, Public Facility, and Improvement Notice of Intent Recommendations 1. Background The City of Meridian's Community Development Block Grant (CDBG) award for Program Year 2020, which runs from October 1, 2020 to September 30, 2021, is $489,753. Below is a breakdown of the funding categories: CATEGORY REGULATORY PROPOSED COMMENTS CAP FUNDING ADMINISTRATION 20% $82,265 Includes required assessments for the upcoming Consolidated Plan. PUBLIC SERVICES 15% $73,400 Application open April 1, 2020 to May 1, 2020. HOUSING n/a $167,044 The NOI's submitted total $105,000 so the remainder will go toward Public Facility and Improvement projects. PUBLIC FACILITIES n/a $167,044 The PY19 Action Plan Amendment recommends a multi-year AND IMPROVEMENTS project, so the estimated amount available, including the additional funding from the Housing projects is $92,642. The Notice of Intent (NOI) was open to the public from March 3, 2020 to March 31, 2021 for all Housing, Public Facility, and Infrastructure projects. The public service application is separate. All submitted NOls were evaluated using: 1) Project Eligibility Determination to ensure the project meets the basic federal guidelines; 2) Pre-Award Risk Assessment to determine the level of risk associated with the project; and, 3) Notice of Intent Evaluation to determine if the project falls within the guidelines of the 2017-2021 Consolidated Plan. Community Develoant 83642 Phone 208-884-5533 . Fax 208-888-6854 . www.meridiancity.org Community Development Block Grant(CDBG)Program Notice of Intent(NOI)to Apply for Housing,Public Facility,and Improvement Funding Below are the agencies and projects that submitted NOI's to apply for funding along with the results of the evaluations: Housing Projects • Homeownership Assistance •Provide down payment, closing costs, and principle buy down assistance for low income,first time homebuyers,purchasing affordable homes within Meridian city limits. -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 31 (High Risk=31+) -Notice of Intent Evaluation: 169 points Owner-Occupied Home Repair *Provide funding to rehabilitate owner occupied homes for households within Meridian City limits that meet the eligibility requirements. -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 29 (Medium Risk=21-30) -Notice of Intent Evaluation: 171 points 2 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 137 of 167 Community Development Block Grant(CDBG)Program Notice of Intent(NOI)to Apply for Housing,Public Facility,and Improvement Funding Public Facility/Improvement Projects Meridian Public Works Priority 1 -Design and install 12-14 streetlights on roads between N. Meridian Road and Chief Joseph Elementary. Existing streetlights (10-15) may be modernized if they do not meet current standards. -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 29 (Medium Risk=21-30) -Notice of Intent Evaluation: 161 points Priority 2 *Design and Install at least five streetlights on the west side of Locust Grove Road (north of Pine Ave.)and the north side of Pine Ave. (west of Locust Grove Road). *Eligibility Determination: Eligible •Pre-Award Risk Assessment: 29 (Medium Risk=21-30) •Notice of Intent Evaluation: 161 points Meridian • Works Priority 3 *Design and Install at least five streetlights on the northeast side of N.Ten Mile Road and W. Cherry Lane. *Eligibility Determination: Eligible *Pre-Award Risk Assessment: 29 (Medium Risk=21-30) *Notice of Intent Evaluation: 161 points • • • Priority 4 -Design and Install at least five streetlights on Franklin Road near SW 5th St. -Eligibility Determination: Eligible •Pre-Award Risk Assessment: 29 (Medium Risk=21-30) -Notice of Intent Evaluation: 161 points Treasured Home, Meridian *Identify,acquire,and build a site for a foster home for at-risk youth. *Eligibility Determination: Ineligible *Pre-Award Risk Assessment: 51 (High Risk=31+) *Notice of Intent Evaluation: 119 points The next step in the Housing, Public Facility, and Improvements application is to present the projects and recommendations to Council. If Council agrees with staff recommendations, staff will invite the accepted projects to complete the full application. Applications will then be scored and ranked by a Scoring Committee, and included in the PY2O Action Plan, with will then be presented to Council for approval. If there is not enough funding for all of the projects, those that are ranked lower will be included in the PY2O Action Plan as backup projects. 3 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 138 of 167 Community Development Block Grant(CDBG)Program Notice of Intent(NOI)to Apply for Housing,Public Facility,and Improvement Funding 2. Staff Recommendation Staff recommends the following projects be invited to complete the application and included in the PY20 Action Plan as either a primary or backup project, depending on the ranking and available funding: • ACHA Homeownership Assistance • NeighborWorks Boise Owner-Occupied Home Repair • Meridian Public Works Streetlights (four separate projects) Staff recommends Treasured Home is not invited to apply at this time. The project is ineligible as the NOI is written and while we may be able to work with the provider to find an eligible activity the project has not been developed enough to be a viable project for PY20. Staff would recommend Treasured Home apply in the future for case management once the foster home is up and running. 3. Council Decision Staff is asking Council to approve the recommendations above. All projects that are invited to apply will be included in the PY20 Action Plan unless there are extenuating circumstances. 4. Next Steps Below is the timeline for projects that are invited to apply: May 15, 2020 *Applications Early June eApplications Scored and Ranked June 12, 2020 to July 12, 2020 eAction Plan (including ranked projects)Open for Public Comment 2020 I *Action Plan Presented to Council July 21, 2020 PublicPlan Thank you, Crystal Campbell Community Development Program Coordinator 4 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 139 of 167 CDBG Activity Selection Process City of Meridian process improvement plan to streamline the selection of CDBG activities. Background Current staff has been with the City for a year now and has had a chance to gain familiarity with the current process of funding projects. Staff compared Meridian's process to that of other entitlement communities to identify areas that can potentially be streamlined to improve the program. The Consolidated Plan does not specify a selection process, so Meridian has the flexibility to define how activities will be selected. The current selection process is the same for housing, public service, and public facility/improvement projects: IScoringCommittee fundingevaluates Je Council accepts Applications applications, rank s Projects presented Action Plan with submitted them, and makes to Council the approved • - recommendations L 6 Areas for Improvement The area identified for improvement is specific to the selection process and not the approval process. The current competitive application process works for public service projects due to the size of the award to each subrecipient and the variety of services needed in Meridian. It is also riskier to fund nonprofit agencies so extra information that is updated annually is necessary. The current competitive application process is not as effective for public facility/improvement projects or housing projects,which require targeted identification. The public facility/improvement projects often require coordination of other funding sources and more comprehensive environmental reviews, Meridian City Council Meeting Agenda April 14,2020— Page 140 of 167 City of Meridian CDBG Program CDBG Activity Selection Process which requires staff to put substantial work into the project before it is ever awarded. Below are examples from the current year that show the difference in the amount of funding for each type of project: Public Service Proje— Boys & Girls Club E. Third St. $13,000 Right-of-Way $180,000 CATCH Homebuyer Assistance $16,000 $40,000 MHS/MMS Jesse Tree Streetlights $25,000 $115,662 The application itself should be very different for each of these project types. When selecting a public service project the City requires detailed information regarding the agency's policies, how these services will fit into their current structure, staff associated with the project, etc. Public service projects require additional information to ensure it qualifies for the CDBG program and can remain compliant with federal regulations. Housing and public facility/improvement projects are typically managed by a government agency such as Public Works or Parks and Rec, or a pseudo-government agency such as Meridian Library District, MDC, or ACHA. The competitive application asks questions that do not apply to these projects. It also requires a level of detail that is not necessary for a governmental or pseudo-governmental agency. 2 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 141 of 167 City of Meridian CDBG Program CDBG Activity Selection Process Solutions Potential solutions to streamline the selection process have been identified as follows. Solution Pros Cons Create separate ✓ Similar to what we have always done, X Duplication of efforts for staff and applications for people are familiar with it. subrecipient. each funding type. ✓ we will have more information than X Asking the Scoring Committee to we need. review multiple application types. X Application would not actually be necessary for multiple funding types, it would be more of a formality. X Public perception of ineffective government. Customize the ✓ Efficiently use information we already X More work up front for staff. selection process to have. X Some do not adapt well to change. each funding type. ✓ Project selection would be specific to the needs of that activity type. ✓ Less time wasted for projects we know we intend to fund. ✓ Those who specialize in the type of activity would be part of the decision process(e.g.public for services, Council for public facilities). ✓ Increased public engagement to identify community needs. ✓ Allows for innovation(e.g.provide multi-year funding for a multi-phase project). Recommendation After evaluating the solutions, staff recommends customizing the selection process to each funding type. Below is an overview of the proposed selection process for each activity type: • Admin—Staff will identify expenditures that fall within the programmatic cap. • Housing—Potential subrecipients will complete a Notice of Intent to apply. CDBG staff will evaluate the potential program to ensure it meets federal requirements and falls within the goals of the Consolidated Plan. Staff will present results to Council and if Council does not see any concerns the subrecipient will be invited to complete the project application. The applications will be scored, ranked, and recommended for funding. • Public Facilities and Improvements—Staff will gather input from the public, internal departments,the Mayor, and Council to identify projects and backup projects for the coming year. Similar to Housing, staff will present final recommendations to Mayor and Council prior to including in the Action Plan to ensure there are no concerns. Potential subrecipients will complete a Notice of Intent to apply. CDBG staff will evaluate the potential program to ensure it meets federal requirements and falls within the goals of the Consolidated Plan. Staff will present results to Council and if Council does not see any concerns the subrecipient will be 3 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 142 of 167 City of Meridian CDBG Program CDBG Activity Selection Process invited to complete the project application. The applications will be scored, ranked, and recommended for funding. • Public Services—Staff will follow the current process. Service providers will complete the full application and the scoring committee will score, rank, and recommend funding. The Mayor, Council, and public will be involved throughout the process as follows: • April—Staff will provide communication to the Mayor and Council regarding the breakdown of funding for Admin, Housing, Public Facility and Improvement projects, and the amount set aside for Public Service projects. • April—Staff will present the Public Facilities and Improvement projects and backup projects that have been identified. • April—Public Service application will be open. • Mid-April to mid-May— Housing, Public Facility, and Improvement application open • May—Scoring Committees will recommend projects and funding. Staff will communicate these recommendations to the Mayor and Council. • Late-June—Staff will present the Action Plan and projects for the upcoming year to the Mayor and Council. • Late-July—Public Hearing will take place and the public comment period will close. • End of July—Staff will submit a resolution to approve the Action Plan. Timeline of Proposed Activity Selection Project Type April May June July August Admin and Fair Housing Housing Public Facilities/Improvements I Public Services ME A A ' � N D c 0 ° . m 3 n 3 rDo = D c�' m 0 3 v C 3 0q O r rD 3 3 rr rnr O rt v Ln 3 rD — tn rD 0• n r+ Q O Next Steps Staff would like to begin using this process to identify Public Facility and Improvement projects that will be included in the Substantial Amendment to the PY19 Action Plan that is anticipated to be submitted to HUD in early 2020. 4 1 P a g e Meridian City Council Meeting Agenda April 14,2020— Page 143 of 167 Meridian CDBG Program Overview Purpose Meridian's CDBG Program receives funding from the U.S. Department of Housing and Urban Development(HUD)to promote decent housing, a suitable living environment, and expanded economic opportunities principally for persons with low to moderate incomes. Reporting CDBG operates on Program Years,which run from October 1 to September 30. Every five years the City is required to conduct an Analysis of Impediments, Housing Inventory Assessment, and Consolidated Plan. The City must submit an Action Plan no later than August 16 of every year. The Action Plan serves as an annual application as well as a plan to meet the goals set forth in the Consolidated Plan. At the end of the year the City must submit a Consolidated Annual Performance and Evaluation Report (CAPER) to report how well we did with meeting our goals for the year. 2017-2021 Consolidated Plan Goals 1. Improve Accessibility 2. Enhance Home Ownership Opportunities 3. Provide Social Services 4. Stabilize the Rental Gap 5. Administration and Fair Housing Activities Priority Needs High Priority • Improvements in economic stability for residents who are low income, have special needs, and/or are at risk of losing shelter or housing. • Homeownership opportunities for residents earning 80-120 percent of the Area Median Income (AMI)—Will support with CDBG as opportunities arise; will also work with development partners to encourage a mix of homeownership opportunities. • Rental assistance and deeply affordable rental units for very low-income renters and/or persons at-risk of losing shelter or housing—CDBG will support rental assistance administered by nonprofit and PHA housing providers. • Improved housing options and social and supportive services for people including but not limited to people with special needs and individuals/families leaving domestic violence situations. • Improved weatherization of housing stock. • Better accessibility in Meridian (e.g., sidewalks,ADA improvements, accessible and visitable homes, recreation and service facilities). Meridian City Council Meeting Agenda April 14,2020— Page 144 of 167 Housing Priorities • Explore and support opportunities for rental assistance programs and units to serve very low- income renters, especially families who are leaving domestic violence situations and/or residents at risk of losing shelter or housing. • Explore and support down payment assistance opportunities for moderate-income renters wanting to buy in Meridian. • Explore and improve housing rehabilitation opportunities for low and moderate income households, prioritizing weatherization and accessibility and visitability. Economic Opportunity Priorities • Improve and support service programs for low income and special needs residents (e.g. provision of food staples, emergency repairs, and emergency rental assistance). Neighborhood and Community Development Priorities • Improve accessibility in Meridian (e.g., sidewalks, ADA improvements, accessible and visitable homes, handicapped parking, recreation and service facilities). • Explore additional public and other transit options. Funding Meridian has been an entitlement City since 2007. Below is a list of the awards we have received up to this point. Grant Year Award Balance as of 31912020 2020 $489,753 Not available yet 2019 $424,162 $409,689 2018 $422,148 $103,484 2017 $349,131 $0 2016 $356,324 $0 2015 $329,895 $0 2014 $300,091 $0 2013 $293,913 $0 2012 $256,727 $0 2011 $230,715 $0 2010 $274,368 $0 2009 $249,947 $0 2008 $237,775 $0 2007 $230,544 $0 Federally, CDBG awards have an annual cap of 20%for admin fees'and 15%for public service activities. In addition to the federal caps, beginning in PY20 Meridian CDBG staff will recommend that of the funding left after admin and public services the funds will be spent equally between housing projects and public facility/improvement projects. Examples of housing projects are Homeownership Assistance 'The City does not typically use all of its admin funding,these funds are put back into the program to fund projects. Meridian City Council Meeting Agenda April 14,2020— Page 145 of 167 and Homeowner Rehabilitation. Public facility and improvement projects include sidewalks, streetlights, and parks. Current Projects Public Services • Boys& Girls Club—Scholarship Program • CATCH, Inc.—SSI/SSDI Outreach,Access, and Recovery(SOAR) Care Coordination • Jesse Tree—Homelessness Prevention Housing • ACHA o Homebuyer Assistance Program o Reallocation:Technical Assistance Public Facilities and Improvements • Public Works o Streetlight Installation Near Chief Joseph Elementary(PY18 project) o Streetlight Installation near Meridian Middle and Meridian High Schools • Parks and Rec—reallocation: Fairview Ave. Sidewalk Connection • MDC—Sidewalk Improvements Near Carlton Avenue (PY17 project) Potential Projects for PY2O • NeighborWorks Boise Homeowner Rehab Program • St. Vincent de Paul foodbank and emergency assistance Meridian City Council Meeting Agenda April 14,2020— Page 146 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 M Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.M. Presenter: Estimated Time for Presentation: 0 mins Title of Item - Fiscal Year 2020 Budget Reallocation City Hall HVAC Energy Study Reallocating $10,000 from Enterprise Fund to General Fund for City Hall HVAC Energy Study ATTACHMENTS: Description Type Upload Date FY2020 Budget Reallocation City Hall HVAC Energy Study Backup Material 4/6/2020 Meridian City Council Meeting Agenda April 14,2020— Page 147 of 167 CITY of MERIDIAN Fiscal Year: 2020 G500-Line Item Reallocation Department: Public Works 3250/City Hall 1850 From To Remaining Dollar Amount Account Account Budget Increase/ Code Code Amount (Decrease) Reason for Change The Public Works Environmental department(3250)placed budget in FY20 to complete an HVAC energy study for Meridian City Hall. Recently it has been determined that the funding needs to come out of the General Fund City Hall(1850) 60-3250-55000 $ 13,500.00 $ 10,000 budget. This request is to have the funding moved to the proper budget. 01-1850-55000 $ - $ 10,000 Totals $ - G500-Line Item Reallocation Request **Use two lines per transaction. One line representing the From account and the other line representing the To account. ***Both lines will have their respective budgets with the Increase or Decrease associated to it. APPROVALS: Instructions: 4/6/2020 Send G500 to Finance(Budget Analyst)with Department Director signature Finance will review the G500 Finance Department Date Finance will notify Department of approval or rejection Dale Bolthouse(approved via email) 4/6/2020 Department Director Date Meridian City Council Meeting Agenda April 14,2020— Page 148 of 167 4/6/2020 G500 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 3 N Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 3.N. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -04/10/20 -$746,330.64 ATTACHMENTS: Description Type Upload Date AP Invoices for Payment Cover Memo 4/10/2020 Meridian City Council Meeting Agenda April 14,2020— Page 149 of 167 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund ADA COUNTY SHERIFF'S OFFICE 20-0030 220/Dispatch services,3rd quarter 24,589.76 O1 General Fund BATTERIES PLUS BULBS Batteries for K9 Ball Launcher used in Training 29.80 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40006C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40008C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40009C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40010C 138.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40011C 301.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40013C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40014C 301.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40015C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41030C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. No PO Damage claim for Streetlight 40330C 540.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. NO PO Repair for underground damage Poles 1,859.05 #40034c-40037c O1 General Fund C&B OPERATIONS LLC mower blades-qty 10 368.80 O1 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 FY20 Prosecutor&Criminal Legal Services 41,844.02 April 2020 O1 General Fund CIVICPLUS INC 198730 Parks Credit Crd Refunds via Recl due to 91894.04 COVID-19 O1 General Fund D&B SUPPLY Dog Toy for K9 Tuso Qty.2 25.98 O1 General Fund D&B SUPPLY Dog Treats&Bed for K9 Tuso 29.98 O1 General Fund DATEC,INC Panasonic CF-33 Toughbook,Warranty/Sevice Ext 3,309.49 Years 4+5, Ro O1 General Fund FIRE EXTINGUISHER CO 220/Fire Extinguisher mtnc&1 new extinguisher 174.00 O1 General Fund FIRE EXTINGUISHER CO 220/Fire Extinguisher maintenance 34.00 O1 General Fund FIRE EXTINGUISHER CO 220/Fire Extinguisher mtnc 34.00 O1 General Fund FIRE EXTINGUISHER CO 220/Fire Extinguisher mtnc&2 new extinguishers 374.00 O1 General Fund FIRE EXTINGUISHER CO 220/service Fire ext&2 new extinguishers,St. 1 364.00 O1 General Fund FIRE EXTINGUISHER CO 220/service fire extinguishers,&1 new extinguisher 204.00 O1 General Fund GARAGE SLICK Window Tinting Vehicles 14, 15, 16 195.00 O1 General Fund GEM STATE PAPER&SUPPLY CO 1 bx Clorox Fresh Scent Wipes 12/12 oz 31.02 O1 General Fund GEM STATE PAPER&SUPPLY CO 12 cs Optima premium perforated roll towel 333.93 O1 General Fund GEM STATE PAPER&SUPPLY CO 5 boxes Nitrile Exam Glove 3 mil 427.29 O1 General Fund GEM STATE PAPER&SUPPLY CO 5 cs Purrell gel hand sanitizer 4/1200 ml 335.14 O1 General Fund GEM STATE PAPER&SUPPLY CO mop heads-qty 1 case 89.53 O1 General Fund HOME DEPOT CREDIT SERVICES 220/cleaning supplies, St. 3 40.71 O1 General Fund HOME DEPOT CREDIT SERVICES 220/st 3 facility repair,connector 14.98 O1 General Fund HOME DEPOT CREDIT SERVICES 7/8 in cam lock 4.97 O1 General Fund HOME DEPOT CREDIT SERVICES AV Marking Crayons for Code Enf. 15.76 O1 General Fund HOME DEPOT CREDIT SERVICES Credit for 7/8 in cam lock (4.97) Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020- Page 150 of 167 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund HOME DEPOT CREDIT SERVICES ladder x 1; glass cleaner x 2 87.91 O1 General Fund IDAHO DEPARTMENT of LABOR #0007001746 1st Qtr 2020 Unemployment 20,905.12 O1 General Fund IDAHO HUMANE SOCIETY 20-0057 FY20 Id Humane Soc Animal Control Svcs 43,378.00 April 2020 O1 General Fund IDAHO POWER 2200136188, Parks Power March 2020 12,316.78 O1 General Fund IDAHO POWER Fire Department Power- March 2020 2,795.58 O1 General Fund IDAHO PRESS-TRIBUNE Amended Parks and Recreation Summer 2020 Class 308.53 Schedule fees O1 General Fund IDAHO PRESS-TRIBUNE Delano Subdivision Public Hearing Annex&Zoning 55.50 O1 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange on 3/16/20 250.00 O1 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange on 4/1/20 250.00 O1 General Fund INTERMOUNTAIN DESIGN,INC 66 x 30 BBF Desk Natural Maple, KRBDSTD450 36W 727.76 Overhead O1 General Fund INTERNATIONAL CODE COUNCIL 2012 IRC Code Book PDF Plan Review 188.00 O1 General Fund INTERNATIONAL CODE COUNCIL 2018 Online Study Guide Permit Tech Certification 69.00 O1 General Fund INTERNATIONAL CODE COUNCIL 2018 Permit Technician Study guide, M Amador/S 87.14 Kaiser O1 General Fund INTERNATIONAL CODE COUNCIL 220/IBC downloaded commentary,Vol 1 &2 197.00 O1 General Fund INTERNATIONAL CODE COUNCIL Building Safety Month products 75.90 O1 General Fund ]AN VANDERBUSH Refund: Gentle Yoga class cancelled due to COVID-19 57.24 O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 1 Sprinkler Test&Insp Backflow 50.00 PROTECTION LP Syst O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Alarm&Sprinkler Test&Inspect 461.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Safety Center Fire Alarm Test&Insp 209.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 1 Fire Alarm&Sprinkler Test& 361.00 PROTECTION LP Inspect O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 2 Fire&Sprinkler Test&Inspect 306.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 2 Sprinkler Test and Inspect 155.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 3 Sprinkler Test&Inspect 50.00 PROTECTION LP Backflow Sys O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 4 Fire Alarm Test and Inspect 206.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Station 4 Sprinkler Test and Inspect 255.00 PROTECTION LP O1 General Fund JOHNSON CONTROLS FIRE 20-0054 Homecourt Alarm Monitoring 35.00 PROTECTION LP Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 151 of 167 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund KENDALL SUPERSTORE AC Condensor and Upper Oil Pan Seal for Unit#104 1,365.15 O1 General Fund KENDALL SUPERSTORE Radiator Replacement for Unit# 133 709.31 O1 General Fund KENT BROWN PLANNING 20-0206 Planning Assistance Services Task Order 975.00 11148.a 3/20 O1 General Fund LIFELOC TECHNOLOGIES, INC. Calibration Gas for Easy Calibration 261.46 O1 General Fund MASTERCARD MC Mayor#2, #0769 03/31/20 Statement 44.17 O1 General Fund MASTERCARD MC Mayor#2, #0769, 3/31/2020 statement 1,582.81 O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE 220/Vehicle Inspection MF027 2012 F350 99.95 O1 General Fund MERIDIAN AUTOMOTIVE&MACHINE Oil change&Vehicle Inspection for Unit# 121 141.44 O1 General Fund MERIDIAN KIWANIS Annual Membership for Kawanis 2020 840.00 O1 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 KB 199.00 O1 General Fund MIKAYLA LEE Refund: Spring Volleyball Refund Req due to COVID-19 540.00 Health O1 General Fund NICK FRAZIER Refund: Daycare Application Fee Orig CR20-298 692.00 O1/28/20 O1 General Fund OFFICE DEPOT, INC. 220/Janitorial, Paper towels,All stations 189.63 O1 General Fund OFFICE DEPOT,INC. 220/Pens(6 dz.), Paper(1case),Admin 47.17 O1 General Fund OFFICE DEPOT,INC. Binders, Pouches&Dividers for PSCT 70.88 O1 General Fund OXARC,INC. 220/Medical Oxygen (10) 52.59 O1 General Fund RANDY S LATTIMER instructor fee-Country Swing, 2 Step 2/18-3/17/20- 800.00 qty 25 O1 General Fund RANDY S LATTIMER instructor fee- Line Dancing 3/1-3/29/20-qty 26 312.00 O1 General Fund RESERVE ACCOUNT 20474979 Postage Use, March 2020 1,291.90 O1 General Fund SPARKLIGHT Fire Safety Center Cable Service 4/1 -4/30/20 153.39 O1 General Fund SPARKLIGHT FS# 1 Cable Equipment Rental 4/1-4/30/20 6.12 O1 General Fund SPARKLIGHT FS#3 Cable Equipment Rental 4/1 -4/30/20 6.12 O1 General Fund SPARKLIGHT FS#4 Equipment Rental 3/23-4/22/20 5.78 O1 General Fund STACY ATTINGER Refund: HSA City Contribution 2019 not sent to 83.33 Keybank O1 General Fund SYNCB/AMAZON 220/credit for returned damaged cabinet (726.00) O1 General Fund SYNCB/AMAZON 220/EMS Cabinet,damaged, returned,credit to follow 726.00 O1 General Fund SYNCB/AMAZON 433588437368; 220/Pressure Washer,Gas, Hot Water 2,699.00 -Sta. 1 O1 General Fund SYNCB/AMAZON 554984396885; 220/Netgear antenna for remote 47.15 meetings O1 General Fund SYNCB/AMAZON 838775395876;Asus USB-AC53 AC1200 Nano USB 812.99 Dual-Band Wirele O1 General Fund SYNCB/AMAZON 888684389666; Ubiquiti NanoBeam AC Gent (175.78) O1 General Fund SYNCB/AMAZON Markers, Pens, Badge Holders 77.03 O1 General Fund SYNCB/AMAZON Paper Qty. 1 Case 33.98 Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 152 of 167 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund THE UPS STORE 220/mail in headsets for repair 91.12 O1 General Fund UNIFORMS 2 GEAR K9 Uniform for Young 223.38 O1 General Fund UNION PACIFIC RAILROAD CO 20-0021 Mo Lease for Main Street Parking 416.67 04/19/20-05/18/20 O1 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services Citywide Buildings 17,868.69 O1 General Fund VARSITY FACILITY SERVICES Disinfect&Clean PSTC 1,850.00 O1 General Fund WOLF APPS LLC. App Maintenance 9/2019 thru 8/2020 1,259.00 O1 General Fund WORKING FIRE FURNITURE& 220/Shipping charges,Order# FSF1400 126.87 MATTRESS CO. INC. Total 01 General Fund 205,859.04 07 Impact Fund ESI,INC 19-0230;20-0152;220/Station 6, pay application for 338,377.29 Feb 2020 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6 services through 2-29-20 5,442.32 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6 services through 3-31-20 87.10 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6 services thru 1-31-20 8,817.16 Total 07 Impact Fund 352,723.87 20 Grant Fund BOYS&GIRLS CLUBS OF ADA COUNTY 20-0129 CDBG PY18 Boys&Girls Club Scholar Prog 576.00 governmental Jan2020-Ma 20 Grant Fund LAVONA ANDREW LLC Interpreting Services: 03/04/20 Unity Through 115.00 governmental Inclusion Meet Total 20 Grant Fund 691.00 governmental 60 Enterprise ADA COUNTY HIGHWAY DISTRICT 20-0224 ACHD Linder Rd, Franklin to RR tracks Const 4,642.65 Fund to 2/29 60 Enterprise ADA COUNTY SHERIFF CIVIL DIVISION 19012620 D. Gassel April 2020 742.88 Fund 60 Enterprise AMERICAN DOOR SERVICE/MERIDIAN Repair Door Closer to Doors @ Admin Bldg, 795.00 Fund DOOR&HARDWARE WO#292440 60 Enterprise AVAYA,INC. Service Agreements, Hardware 02/28/20-05/27/20 236.91 Fund 60 Enterprise BOLENS CONTROL HOUSE Part to repair PLC rack 02 at gas flare IO(1 qty) 158.73 Fund 60 Enterprise BOLENS CONTROL HOUSE Parts to repair PLC rack 02 at gas flare flex IO(13 qty) 11.68 Fund Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 153 of 167 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise BRIGHTON DEVELOPMENT INC Refund: of Warranty Surety Dep.Tm Creek Sub No.2 30,324.00 Fund 60 Enterprise CARL&EMILY MARCUM REFUND WT/S/T: 9937 W RIODOSA DR RNTR MOVED 681.84 Fund OUT,THERE WAS L 60 Enterprise COLUMBIA ELECTRIC SUPPLY No PO S/N Blackcar Lift Station Pump VFD 7,602.40 Fund Replacement to 2/28 60 Enterprise D&B SUPPLY Weeding tool (1 qty) 19.99 Fund 60 Enterprise FISHER SCIENTIFIC Isoproply alcohol for COVID-19 2020(2 qty) 150.31 Fund 60 Enterprise FISHER SCIENTIFIC Nitrile gloves-sizes SM&Med (3 cs) 140.16 Fund 60 Enterprise FISHER SCIENTIFIC Nitrile gloves-sizes L&XL(2 cs) 97.89 Fund 60 Enterprise H.D. FOWLER COMPANY IP Saddle Romac 101 Body Only,Qty 1 15.47 Fund 60 Enterprise IDAHO POWER 2202131047,WWTP Power- March 2020 54,508.91 Fund 60 Enterprise IDAHO POWER 2204228288,Water Power March 2020 24,582.87 Fund 60 Enterprise IDAHO POWER 2205167097 WWTP Power-Liftstations-March 2020 3,066.97 Fund 60 Enterprise JAYNE PRODUCTS INC 20-0248 Struvite remover(8 totes) 22,195.00 Fund 60 Enterprise JESSIE AND JENNIE EVANS REFUND WT/S/T: 2283 POWDER RIVER ST 22.89 Fund DUMPSTER ACCOUNT, DEPOSI 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Blackrock Booster Station Fire Alarm Test& 209.00 Fund PROTECTION LP Inspect 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Well 22 Sprinkler Basic Service Offer 520.00 Fund PROTECTION LP 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Well No. 27 Fire Alarm Basic Service 380.00 Fund PROTECTION LP 60 Enterprise KEILTY REMODELING REFUND WT/S/T: 688 E TRINIDAD DR DUMPSTER 58.76 Fund ACCOUNT, DEPOSIT R 60 Enterprise KELLER ASSOCIATES,INC. 20-0053 Well 18 Water Treatment Design to 2/29 1,905.00 Fund 60 Enterprise LAURIE HOVDE REFUND WT/S/T: 1138 W KIMRA ST DUMPSTER 41.87 Fund ACCOUNT, DEPOSIT REL 60 Enterprise MATERIALS TESTING&INSPECTION 17-0135 WRRF Capacity Expansion Sp. Insp.to 60.00 Fund 11/23/19 Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 154 of 167 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise VARSITY FACILITY SERVICES 20-0087 Janitorial Services Citywide Buildings 1,952.46 Fund 60 Enterprise VERIZON FINANCIAL SERVICES, LLC. Water Dept Modem for Emgergency Communications 13.02 Fund BELLEVUE 2/24-3/23/2 Total 60 Enterprise 187,056.73 Fund Report Total 746,330.64 Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 156 of 167 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MERIDIAN AUTOMOTIVE&MACHINE Vehicle Inspection Service C11477 2001 Ranger 96.25 Fund 60 Enterprise MURRAYSMITH INC 20-0125 WTR Rep&Sewer Ext Pine Ave Const. Serv. 4,755.00 Fund to 1/31 60 Enterprise NORCO Argon for welder(1 qty) 65.99 Fund 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Well 19,27,Qty 1,819.50 Fund 1050gl 60 Enterprise OXARC,INC. PO#20-0022,Sodium Hypochlorite,Covid-19 Delivery, 6,805.00 Fund 4000gl 60 Enterprise QUALITY EQUIPMENT MANAGEMENT REFUND WT/S/T: 1625 S MERIDIAN RD DUMPSTER 617.89 Fund ACCOUNT, DEPOSIT 60 Enterprise RESERVE ACCOUNT 20474979 Postage Use, March 2020 153.60 Fund 60 Enterprise ROCKY MOUNTAIN VALVES& Bi-torq fusible link replacements(2 qty) 106.83 Fund AUTOMATIONS,INC. 60 Enterprise SLATTERY MITCHELL MASONRY REFUND WT/S/T: 4600 W GONDOLA DR DUMPSTER 484.33 Fund ACCOUNT, DEPOSIT R 60 Enterprise STAR CONSTRUCTION, LLC Labor&supplies to repair manhole collar K14-281 7,000.00 Fund 60 Enterprise STAR CONSTRUCTION, LLC Labor&supplies to repair manole collar 012-283 7,700.00 Fund 60 Enterprise SYNCB/AMAZON 435395388978; Cooling Fans for Well Sites,Qty 6 609.82 Fund 60 Enterprise SYNCB/AMAZON 887833844776; Hands free phone holder&shelving div 63.80 Fund 60 Enterprise TARIN FITZPATRICK REFUND: WT/S/T 552 N KEAGAN WAY TITLE 95.18 Fund COMPANY OVERPAID 60 Enterprise TCB ASSOCIATES REFUND WT/S/T: 4051 E FAIRVIEW AVE DUMPSTER 66.42 Fund ACCOUNT, DEPOSIT 60 Enterprise THE UPS STORE Shipping to send blue/white hoses back to vendor 12.48 Fund 60 Enterprise TIMBERWOLFF CONSTRUCTION C/O REFUND WT/S/T: 3597 E MONARCH SKY LN, 153.77 Fund GENE SMITH DUMPSTER ACCOUNT, DEPO 60 Enterprise UNITED SITE SERVICES INC No PO WRRF Cap Expansion Porta Potty Contract thru 112.34 Fund 3/1 60 Enterprise USA BLUEBOOK Life Lab Stool for Well 28,Qty 1 319.00 Fund 60 Enterprise USA BLUEBOOK Mrkng Flags,Reagent Set,Hose Ftg,Chemkey,Qty 16 882.87 Fund Date:4/10/20 10:48:13 AM Meridian City Council Meeting Agenda April 14,2020— Page 155 of 167 Page:6 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 4 Item Title: Meeting Notes: (�E IDI y ITEM SHEET Council Agenda Item - 5.A. Presenter: Estimated Time for Presentation: 15 Title of Item - Finance Department: Annual Report Meridian City Council Meeting Agenda April 14,2020— Page 157 of 167 E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 5 A Item Title: Meeting Notes: E IDIAN IDAHO CITY COUNCIL WORK SESSION AGENDA Agenda Item Number: 5 B Item Title: Meeting Notes: CiWE I� ITEM SHEET Council Agenda Item - 5.13. Presenter: Caleb Hood Estimated Time for Presentation: 30 minutes Title of Item - Community Development Department: Planning Process Improvement Discussion ATTACHMENTS: Description Type Upload Date Process Improvement Memo Cover Memo 4/9/2020 Process Narrative Options and Questions Cover Memo 4/9/2020 Draft UDC Changes Exhibit 4/9/2020 Meridian City Council Meeting Agenda April 14,2020— Page 158 of 167 Mayor Robert E. Simison E IDIAN.� City Council Members: =�� Treg Bernt Brad Hoagiun Joe Borton Jessica Perreault Luke Caverier Liz Strader April 9, 2020 MEMORANDUM TO: Mayor Robert Simison City Council Members CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Planning Process Improvements Attached are two documents. The first document is a working spreadsheet that outlines some of the process changes discussed. This document has largely been used for Staff to take notes, and ask for direction. The last column represents the most current status of the topic. There are several points of discussion in the last column. These topics are largely broken down into: 1) things Staff can do to improve the process that aren't overly cumbersome; could/should be completed in the next 30 days or so and we plan to move forward with these unless directed otherwise; 2) first round of City Code changes (fairly straight-forward,but there are decision points for you all to make; these are mostly non-controversial but require two public hearings before implementation; adoption anticipated this summer); and 3) more complex and/or potentially controversial code changes that are meant to help the process (these require the UDC Workgroup to convene and discuss before proposing changes for Council adoption; this timeline is TBD, but will probably start later this summer/fall). This document is largely background information,but there are some questions listed in the far-right column that should be discussed during the workshop. The second document contains draft language for UDC/Code changes. The Code changes highlighted yellow in the far left-hand column are the ones proposed for round 1. Please note that not all of these-proposed changes are related to development review/process improvements; Planning has a few other"clean-up" changes, Code Enforcement has some changes they'd like to make as well. We are planning to roll this all into one application and submit in the next couple of weeks. Staff is not planning to run through all draft Code changes, but if there are some non- /process improvement related comments Staff will be,prepared to address them. During the—pril / 16th workshop we will discuss both the draft standards as well as the timelines - if you'd like to Move any of the red highlighted changes (round 2)up to round 1 (or delay any tabbed for round l�until"round Q. 1✓om`munity Development Department . 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 20�r� rr��itaur�ctda6lrrR 1 !�210�er� 0� )Gi�� Proposed UDC Text Amendments (Yellow highlights = April 2020 submittal; . = Fall 2020) UDC Section Topic Reason for Change Proposed Change 11-1-11 Code Enforcement Code Enforcement would like to clarify some of the grey 11-1-11: CODE ENFORCEMENT: areas or close loop-holes in various sections of code. A. Duty To Enforce: 1. It shall be the duty of the Community Development Director or designee to interpret this title. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005; amd. Ord. 12-1514, 5-16-2012, eff. 5-21-2012) 2. It shall be the duty of the Code Enforcement Division of the Police Department to enforce the regulations of this title, as set forth in this section. Code Enforcement Officers may call upon the services of the Planning, Fire, Parks or other appropriate City departments to assist in enforcement. 3. It is the intent of this title to place the obligation of complying with its requirements upon the owner, occupier or other person responsible for the condition of the land and buildings within the scope of this title. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) B. investigation: 1. The Code Enforcement Officer-shall investigate any str-uettiFe or-use which he oF she reasonably belie ,es does not 1 with t d-„ds „rl ,- + f th' t'tl ves sz-rv�C�ria-pi-`y'-=v"v'-icrr �cu i �i-'rrr�c-r"iz�c-r"irs»rcrr'rr�Tcr� 2. if-, afteF investigation, it is deteFinined that the standards or-FequiFements of this title have been violated, a Code Enforcement OfficeF shall seFve a notice of violation upon the owner-,tenant oF othei: ....-nt violated; shall state what eoi:r-eetive action, if any, is necessary to comply with the standaFds A- . . entsj and shall set a FeaS A-P_a h-I e t i-m-_e f e r-ce mp h-AP Pee. T_he P Ae ti ee sh A I state that any f,,,-the,-.,;.,l-ation may „lt; CFiMinal P „tion an /oF civil penalties. 3. The Code Enforcement Officer-will Feeor-d all e&r-ts made to effect service in peFson oF by mail as a. PeFsonal q such owneF, occupier-, oFpeFsonin charge or- contFol of the pFoper-ty,")-F she.yn. e the l-ast a ail-AL,le assessment,-.41 .,tho,-14.;S0 1ER.,...R. ., e. Posting such notice and order-at . . as plaee on the pr-opeFty and publishing one notiee in the official newspapeF of the City that the pFopeFty has been posted in aeceFdance with this chapteF and ordering the owner-, occupieF, or-peFsen in charge or- control of the pFoper-ty te remedy the violation by thegiven date. (OFd. 19T1833,-°�9 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 160 of 167 11-1-11 Cont. Code Enforcement r Extension Of Compliance Date: 1. The Commun"Development DiFeetor-or-designee may gFant a reasonable extension of time far- compliance with any notice OF .1—the. pending oF final, upon Anding that subst-Apti-Al pFogr-ess towaFd compliance has been made and that the public will not be adversely affected by the tension. Such extension of tim-ne sh-Aill net ex-eepedd one hund-Fed eighty (180) days. 1514, 5 162012eff 5 21 2012) a. The conditions at the time the extension Nvas gFanted have changed, (Ord. 05 1170, 8 30 , off 9_Is 2W; agreed and so notifies the Community Development Direct-. — esignee, oF (0Fd. 05 1170, 8 3-0-- 5 ef a_15_2005; rA n,.a 12_151 n. 5 16 201 2 � 5_2)1_2)n12) ,•z�zv-tea, -� z��-v-r� zrcv�c7 r if the t t -adv ffo t the public; czrextension ccs�cn ccc-vircrri�"'c'ror'rc; The date of revocation shall then be consideFed as the compliance date. (Ord. 05 1170, 8 30- r e. 9_1 9_7005) B13. Revocation Of Conditional Use Permit: 1.A conditional use permit may be revoked or modified by the City Council, upon notice and hearing, for breach or violation of any condition of approval or limitation of the permit. 2. If the City Council decides to revoke a conditional use permit, either on its own action or upon complaint to the City Council, the Council shall notify the permit holder of its intention to revoke the permit and provide the permit holder with the opportunity to contest the revocation at a public hearing before the City Council. 3. Fifteen (15) days' prior notice of the hearing shall be given to the permit holder and all property owners within three hundred feet (300') of the boundaries of the land for which the permit was issued. 4. The City Council shall make findings of fact and conclusions of law supporting its decision to revoke the conditional use permit. If the Council does not decide to revoke the permit, no findings of fact and conclusions of law shall be made. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020- Page 161 of 167 11-1-11 Cont. Code Enforcement C& Revocation, Modification, Or Denial Of Accessory Use Permit: 1. An accessory use permit may be revoked or modified by the Director upon a finding of breach or violation of any condition of approval or limitation of the permit.An accessory use permit application may be denied by the Director upon a finding that the proposed use cannot or will not be conducted in compliance with applicable specific use standards. The Director shall provide the permit holder written notice of the revocation, modification, or denial, and shall provide the permit holder with information regarding the opportunity to appeal such action. 2. The permit holder or applicant may appeal the Director's revocation, modification, or denial of an accessory use permit. Such appeal shall be made in writing, shall state the reasons for such appeal, and shall be delivered to the City Clerk via U.S. mail or in person within fourteen (14) days of such revocation, modification, or denial. Upon receipt of such written appeal, the City Clerk shall schedule a public hearing on the appeal at a City Council meeting within thirty (30) days. The Clerk shall provide fifteen (15) days' notice of the hearing to the permit holder or applicant and all property owners within three hundred feet (300') of the boundaries of the land for which the permit was issued. 3. Following public hearing on the appeal, City Council shall affirm, modify, or reverse the Director's action and shall issue written findings supporting such decision. The City Council's decision on such appeal shall be a final decision. (Ord. 18-1762, 1-23-2018) 11-1-12 Penalities Code Enforcement would like to clarify some of the grey 11-1-12: PENALTIES: areas or close loop-holes in various sections of code. A.A violation of the PFEWiSJOBS of this title is Eleelal-ped- a m-i-A-emeanon Any peFsen violating oF failing to comply with any of the 'f this title shall be subject to CFiR4inal pFesecution and up any of the provisions of this title shall constitute a sepaFate offense.A violation of, or failure to comply with, any provision of this title shall be unlawful.Any person violating or failing to comply with any of the provisions of this title shall be subject to the following penalties: 1.A first conviction of a violation or failure to comply with a provision of this title shall be an infraction punishable by a fine of twenty-five dollars ($25.00). 2.A second conviction,within a period of five (5) years, of a violation or failure to comply with a provision of this title shall be an infraction punishable by a fine of fifty dollars ($50.00). 3.A third or subsequent conviction,within a period of five (5) years, of a violation of or failure to comply with a provision of this title shall be a misdemeanor. 4. The failure to pay a fine for an infraction penalty assessed pursuant to this section shall be a misdemeanor. Each day of noncompliance with any of the provisions of this title shall constitute a separate offense. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 162 of 167 Allowed use table in Medical centers are identified in the M-E zone but commercial districts hospitals are a prohibited use in the table. Use [CN [C-c C-G L-0 M-E FHE Hospital' F-F-T C C Bikeways ACHD has a master plan specific to bikeways that supplements the Master Street Map. "Bikeways shall be constructed in accord with the city's comprehensive plan and the Ada County highway district master street map and Roadways to Bikeways Master Plan." Irrigation easements Surrounding property owners don't need to be noticed as the easement on the building lot(s) doesn't affect Easements: In Residential Districts, irrigation easements wider than ten feet (10') shall be included in a them - a Council waiver is sufficient common lot that is a minimum of twenty feet (20') wide and outside of a fenced area, unless mid otherwise waived by City Council at^ publie hearing Nvith notice to s „diag„ropeFt-y owaeFs Pedestrian walkways The current provision seems to require an unobstructed Unobstructed walkways at least five feet (5') in width shall be provided for any aisle length that is greater walkway for every aisle length greater than 150' parking than one hundred fifty (150) parking spaces or two hundred feet (200') away from the primary building spaces or 200' away from the entrance -we haven't been requiring that (i.e. grocery stores) entrance(s). Location of fences/walls 11-31-1-41) requires a berm or berm/wall combination fo on interior edge of noise abatement for residential and other noise sensitive "Except where fences and walls are used as decorative landscape elements or as noise abatement, fences street buffers uses adjoining state highways. and walls are permitted only on the interior edge of the street buffer." 11-4-3-9A4 Background checks We rely on the State to enforce background checks but the State does not require them for facilities watching The applicant or owner shall provide proof of criminal background checks and fire inspection certificates less than six kids. as required by title 39, chapter 11, Idaho Code. Said proof shall be provided prior to issuance of certificate of occupancy. The applicant or owner shall comply with all State of Idaho and Department of Health and Welfare requirements for daycare facilities. Where title 39. chapter 11. Idaho Code does not apply to facilities watching less than six children the applicant or owner shall provide such proof to the City of Meridian Police and Fire Departments. 11-4-3-38 Specific use name Consistency with use name in Allowed Use tables 11-4-3-38: Vehicle Sales or Rental and Service: change -11111110- Density formula The UDC no longer has a maximum number of units Dens"FoFmula: Residential density in a planned development shall be calculated by multiplying the net associated with zoning should we remove residential area (gross aeFeage less the aFea of nonresidential uses) by the umbeF of dwelling units AJ]A4yqQd rz-ipiCt:in 44X Jph thp r'Uz-isTvcucca. Lattice or guyed We have considered a lattice structure to fall into the Lattice or guyed designed structures are prohibited unless approved through the conditional use process. designed structures category of"other wireless communication facilities that do not meet the standards set forth in this section shall Or should we only allow them if they're over a certain height for structure stability purposes? require conditional use approval in 11-4-3-43C.10" although 11-4-3-43C.8 specifically prohibits these type of structures. (i.e.Ada County Dispatch Center CUP-14- 018;Day Wireless CUP H-2019-0115) Wireless Federal laws have changed how cities and counties can Communications (small regulate wireless communications facilities. Ted Baird cells and micro cells) has been working on changes. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020- Page 163 of 167 11-513 CPAM Amendments With adoption of a new Comprehensive Plan, limit the The city council shall not consider amendments to the land use map of the adopted comprehensive plan frequency to which it can be amended. Make it clear that more than twice per calendar year. The application deadlines for amendments to the land use map Map amendments will be processed no more than every component of the comprehensive plan shall be June 15 and December 15 of every year. 6 months - cut-offs. TBD - UDC or Knox box need for PD Police needs entry into secure condo projects. elsewhere (Bldg Code???) 11-SA-6D2a Council review of Instead of 4'x 4'which seems to be overkill, require 11 x daycares - posting 17 for daycare appeals. a. Conditional use permit applications for daycare, group: city council review of daycare, family; and requirements annexation, preliminary plat,variance, rezone, and comprehensive plan amendment applications for properties of land less than three (3) acres in size: The applicant shall post a sign consisting of one 11- inch by 17-inch piece of paper mounted to a rigid surface of at least equal size, or other material stating the name of the applicant, a statement concerning the proposed development, and the date, time and location of the public hearing. 11-5A-6C Invite property owners The public wants to be involved earlier in the project C. Neighborhood Meetings: from further away to development process so their voice can be better neighborhood meetings considered in design, particularly for residential 1.Applicants for applications requiring a public hearing are required to hold a neighborhood meeting to &hold the meeting no projects. Five days does not really provide much provide an opportunity for public the proposed prior to the submittal of an closer than 10 days opportunity for an applicant to consider feedback from p pp ' p c review o p p project 1ect before submittal the neighbors to potentially incorporate into their plans application, except a neighborhood meeting is not required for city council review, a vacation, and/or before submittal. short plat. 2. Notice of the neighborhood meeting shall be provided to all property owners of record within three five hundred feet (3500') of the exterior boundary of the application property. Notice of the meeting shall be either hand delivered or mailed to the recipients. 3. Notice of the meeting shall be provided at least five (5) days prior to the meeting. The meeting shall be held not more than three (3) months or less than€We ten (-�10) days prior to the submittal of an application. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 164 of 167 11- City takes over posting There have been complaints that properties are not D. Posting Of Public Hearing Notice: of 4'x 4' signs and being posted in a quality and timely manner. The City ensures they are affixed should contract out the posting requirements to lessen 1. Required: All applicants ^r applications requiring a public hearing shall be posted on the subject to ground the amount of continuations. property, except posting is not required for a unified development code text amendment, Could work with comprehensive plan text amendment, vacation, comprehensive plan map amendment initiated by the Finance to do RFQ/P city, and/or short plat. and contract out so this could be done in round 2. Time Frame: Not less than ten (10) days prior to the hearing, the appli shall post a copy of the 1 of UDC changes??? public hearing notice of the application on the property under consideration. Except as noted herein, Would need help from Purchasing if this is a posting of the property must be in substantial compliance with the following requirements: priority to do in round 1. Thoughts? Preference (Keep Exhibit) on priority? 3. Sign Placement: The signs shall be posted securely on the land being considered along each roadway that is adjacent to the subject property boundaries. The sign(s) shall be located on the property, outside of the public right of way. If the sign cannot be placed on the property and still be clearly visible, the sign may be placed within the right of way if the applicant can obta consent of the owner of the right of way can be obtained. In circumstances where placing signs per the standards listed herein is not practical the applicant may Fequest^ director's determination to may identify an alternative sign placement strategy. 4. Proof Of Posting: The applicant shall suba,;*^A notarized statement, map depicting the location(s) of the sins and a photograph of the posting shall be provided to the city no later than seven (7) days prior to the public hearing attesting to where and when the sign(s) were posted. Unless certificate is received by such date, the hearing will be continued. 5. Sign Removal: The signs shall be removed no later than three (3) days after the public hearing for which the sign had been posted is ended. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 165 of 167 11-SA-6E Similar to 11-SA-6C E. Mailing And Publishing Of The Public Hearing Notice: 1. Legal Notice: At least fifteen (15) days prior to the public hearing, the city shall publish a notice of the time and place and a summary of the application in the official newspaper of general circulation in Ada County. 2. Radius Notice: a. Time Of Notice: At least fifteen (15) days prior to the public hearing, the city shall send a notice by first class mail of the time and place, and a summary of the application to property owners or purchasers of record (as listed in the current records of the Ada County assessor) owning property within three hundred five hundred feet (3500') of the property being considered. b. Notice Extended: The noticing shall be extended to property owners within one thousand five hundred feet (1,0500') of the external property boundaries for heavy industries and wireless communication facilities. c. Notice To Properties Farther From External Boundaries: The director may determine, or other applications provided for in this title may require, that notices be sent to property owners or purchasers of record whose properties are farther th-AP thlFee -,,,,,area foot (300') „ on o thA,1S,-and foot ( 00W from the external boundaries of the property than those listed herein. 11-SA-6H Receiving Public The City is receiving a lot of information, from the public,H. Standards For Written Testimony: Written testimony submitted for inclusion in the record of an (NEW Testimony applicant and other agencies, late in the process. To public hearing shall comply with the following standards: SECTION) ensure all testimony is received in a timely manner to be considered by the decision making body, a deadline for submittal is needed. 1. Written testimony must be submitted to the city clerk no less than five 5 days prior to the day on which the public hearing is scheduled. 2. Written testimony shall include contact information of the submitter, including name and physical address. 3. If written testimony fails to comply with the aforementioned standards the decision making body may declare such testimony inadmissible. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 166 of 167 11-M Increase OT height Require more than 2-stories; (50') minimum for The standards for development in the Old Town District are set forth in this section as follows: minimum and properties zoned OT. maximum A. Building Height: Maximum building height is seventy five one hundred feet (7&100'). Minimum nuffl er of Steriesbuilding height for new construction is two (24fift, feet tO3 and/or as set forth in the "City of Meridian Architectural Standards Manual". C.Additional Height: Proposed building height exceeding the maximum or below the minimum height alle requires approval through a conditional use permit. These provision do not apply to single-family homes. 11-6C-3B.4 Subdivision street To clear up the intent of restricting dead-end street lengths lengths to 500'. B. Streets: 4. Cul De Sacs. Dead end streets: a. No streets or series of streets that ends in a cul-de-sac or a dead end shall be longer than five hundred feet (500') except as allowed in subsection b of this section. b. The City Council may approve a dead end street up to seven hundred fifty feet (750') in length where an emergency access is proposed: or where there is a physical barrier such as a steep slope, railroad tracks, or a large waterway that prevents extension; and where a pedestrian connection is provided from the street to an adjacent existing or planned pedestrian facility. c. Cul-de-sac streets may serve a maximum of thirty (30) dwelling units. d. The length of a cul-de-sac street shall be measured from the near edge of the right of way to the center of the turnaround. 4/1/2020 Meridian City Council Meeting Agenda April 14,2020— Page 167 of 167