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2020-03-17 Work Session
CITY COUNCIL WORK C�,WE IDIAN:--- SESSION MINUTES A p City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 17, 2020 at 4:30 PM 1. Roll-Call Attendance X Liz Strader X Joe Borton Brad Hoaglun _X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] - Approved A. Fiscal Year 2019 Audit Report B. Prevail Subdivision No. 1 Water Main Easement No. 1 C. Prevail Subdivision No. 1 Water Main Easement No. 2 D. Prevail Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 E. Dog License Designee Agreement between Meridian Canine Rescue and City of Meridian F. Dog License Designee Agreement Between Meridian Veterinary Hospital and City of Meridian G. Dog License Designee Agreement Between Pet Care Clinic and City of Meridian H. Dog License Designee Agreement between Settlers Park Veterinary Hospital and City of Meridian I. Impact Fee Assessment and Deferral Agreement Regarding Ada County Highway District Impact Fees at the Ten Mile Medical Office Phase 2 J. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding ISU Parking Expansion in Conjunction with Bengal Parking Pathway Easement— Recorded as 2019-063731, Ada County K. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding Warrick Subdivision Ten Mile Drain L. Second Addendum to Republic Services Franchise Agreement M. Resolution No. 20-2193: A Resolution Approving An Extension Of The Lease Agreement Between The City Of Meridian And The State Of Idaho, By And Through The Department Of Correction, For A Room At The Meridian Police Station, 1401 East Watertower Street, Meridian Idaho, To Be Used For Probation And Parole Operations; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date N. Seventh Amendment of June 24, 2002 Lease Agreement with Department of Correction for for Room 103, 1401 East Watertower Street, Meridian, Idaho O. AP Invoices for Payment - 03/09/20 - $10,110.35 P. AP Invoices for Payment - 03/13/20 - $44,879.66 Q. AP Invoices for Payment - 03/13/20 - $650,131.60 R. AP Invoices for Payment 3/18/20 - $2,659,929.38 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5: Action Items A. Appeal of Denial of Mobile Sale Unit License 20-0010 Jess Ryan, SFG Food Truck - Denied Item 6: Department/ Commission Reports [Action Item] A. Finance Department: Financial Audit Process Review B. Finance Department: Quarterly Update C. Community Development: 2020 Roadway, Intersection and Community Program Priorities —Approved D. Community Development: Budget Amendment in the Not-to- Exceed Amount of$7,500.00 for Open Space and Amenities Professional Services (Consultant) - Approved Item 7: Executive Session per Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency; and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated In to Session: 5:35 Out of Session: 6:00 Meeting Adjourned at 6:01 pm Meridian City Council Work Session March 17, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, March 17, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, and Liz Strader. Members Absent: Brad Hoaglun. Also present: Chris Johnson, Bill Nary, Caleb Hood, Todd Lavoie, Jenny Fields, Jeff Brown, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: X Liz Strader X Joe Borton Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: This meeting will come to order. For the record it is Tuesday, March 17th at 4:30 p.m. First item is roll call attendance. Clerk will, please, call the roll. Item 2: Adoption of Agenda Simison: Item 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Cavener: Second. Simison: I have a motion and a second to adopt the agenda as published. Any discussion on the motion? If not, all in favor signify by saying aye. Opposed nay. The ayes have it. Motion adopted. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Consent Agenda [Action Item] A. Fiscal Year 2019 Audit Report B. Prevail Subdivision No. 1 Water Main Easement No. 1 Meridian City Council Work Session March 17,2020 Page 2 of 26 C. Prevail Subdivision No. 1 Water Main Easement No. 2 D. Prevail Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 E. Dog License Designee Agreement between Meridian Canine Rescue and City of Meridian F. Dog License Designee Agreement Between Meridian Veterinary Hospital and City of Meridian G. Dog License Designee Agreement Between Pet Care Clinic and City of Meridian H. Dog License Designee Agreement between Settlers Park Veterinary Hospital and City of Meridian I. Impact Fee Assessment and Deferral Agreement Regarding Ada County Highway District Impact Fees at the Ten Mile Medical Office Phase 2 J. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding ISU Parking Expansion in Conjunction with Bengal Parking Pathway Easement — Recorded as 2019-063731, Ada County K. Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding Warrick Subdivision Ten Mile Drain L. Second Addendum to Republic Services Franchise Agreement M. Resolution No. 20-2193: A Resolution Approving An Extension Of The Lease Agreement Between The City Of Meridian And The State Of Idaho, By And Through The Department Of Correction, For A Room At The Meridian Police Station, 1401 East Watertower Street, Meridian Idaho, To Be Used For Probation And Parole Operations; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date N. Seventh Amendment of June 24, 2002 Lease Agreement with Department of Correction for Room 103, 1401 East Watertower Street, Meridian, Idaho O. AP Invoices for Payment - 03/09/20 - $10,110.35 Meridian City Council Work Session March 17,2020 Page 3 of 26 P. AP Invoices for Payment - 03/13/20 - $44,879.66 Q. AP Invoices for Payment - 03/13/20 - $650,131.60 R. AP Invoices for Payment 3/18/20 - $2,659,929.38 Simison: Item 3, Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Cavener: Second. Simison: I have a motion and a second to approve the Consent Agenda. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Those opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4. Items Moved From the Consent Agenda [Action Item] Simison: There were no items removed from the Consent Agenda. Item 5: Action Items A. Appeal of Denial of Mobile Sale Unit License 20-0010 Jess Ryan, SFG Food Truck Simison: So we will move into item 5-A, Action Items, and with that I will turn it over to -- Mr. Harper, are you presenting on this one? Harper: Yes, sir. Simison: Okay. Harper: Mayor, Members of Council, I'm here to discuss a mobile sales license application that I recently denied. I have got to be limited on -- on what I share with you guys this evening. I think you should have received a letter -- a denial letter with the details to this, but I just wanted to share that with the Meridian City Code 3-4-2 there is guidelines put in place on pretty -- they are pretty clear. There is not a lot of room for discretion on what we deny these licenses for and in this case Mr. Ryan, who is -- who is Meridian City Council Work Session March 17,2020 Page 4 of 26 present, I believe, I denied this mobile sales unit license based off of one of the subsections of that code. That's pretty much all I can share with you all. Simison: Okay. Council, any questions? Mr. Nary, are we expecting to hear from anybody else on this item or is this just an open conversation with Council for any action they would like to take? Nary: Mr. Mayor, Members of the Council, so Mr. Ryan can address you, so if he can at least state his reason for you and, then, the Council can discuss and make a motion. Simison: Mr. Ryan, would you like to address the Council on this topic? Ryan: Good evening, everybody. You should have received some pictures that shows pictures of past events with a food truck that I have. The code that's in violation is over ten years old. The person standing before you is in no way that person that took place on the day of the incident, if that's what we can call it. I was severely depressed. I used to run a very large flooring company in Vegas and when we crashed in Vegas, everything -- I went through everything, savings, making sure employees got paid before me. I mean I had a small painting company, too, at the same time and I was actually going out on foot, because my car broke and I couldn't afford to even get that fixed. So, I did everything I thought I could do. And, unfortunately, severe depression took over and I did something stupid. It took all of an hour or so, but one of the reasons I was given the leniency I guess you could say by the judge was because that was the only incident in my entire life that warranted me being in front of any kind of a judge, other than, you know, speeding ticket or -- or things of that nature. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: To kind of frame it real quick, is your perspective that the city code provision, which would otherwise disqualify you, does it apply to you? Ryan: It -- it does. Borton: It does apply, but you are asking for -- Ryan: I'm asking -- Borton: -- exception to its application. Ryan: Correct. The food truck I would be coming into Meridian once in a while -- we were big with schools. I mean I did a lot of school events and some of the pictures indicate -- shows that. I'm actually in the process of opening a restaurant in Meridian and so I -- in one way it's kind of interesting just denying me being able to bring my food truck, but I can have a restaurant. I'm very much into the community. I mean first -- one of the first Meridian City Council Work Session March 17,2020 Page 5 of 26 things we did here was bring something me and my wife have done for years during the holidays is do flyers and taken them to people that need to be cheered up and whatnot and we were able to -- to veterans that are permanently at the hospitals. That was one of the first things we did. My biggest thing is we are fully -- or at least I am -- and my wife -- we believe in community helping out, being part of the community, and doing drives. Helping. That's who I have always been. And, again, that one incident -- I even -- even the individual that was involved sent a letter to the judge in my behalf, because she -- first of all, I didn't even go through with it. I only pled guilty because -- Simison: Go ahead. Borton: Go ahead. Ryan: -- because I couldn't be away -- there is an overzealous DA -- not that that's an excuse, but I wasn't going to risk going to jail over it. I would rather do -- I was given probation for three years, completed it in 18 months, and after that I have had all of -- I think one or two parking tickets and one moving violation. Just like beforehand there wasn't anything there. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: A question for legal on it. Just trying to understand when we hear appeals to understand our standard of review for us to know what we have authority to do or not do, the code section at issue says shall. It's a mandatory prohibition. There are certain qualifications and -- which is the reason for the first question, if you acknowledge that you're otherwise disqualified and the shall language in our code says -- it doesn't seem to allow for any discretion. So, I didn't want you to have to feel like you had to disclose any more than necessary. The question for Mr. Nary, in light of the way our code reads, is on appeal is there any discretionary authority in our code to grant an otherwise disqualifying individual -- does it even allow for that? Nary: Mr. Mayor, Members of Council, Council Member Borton, no, it does not. Borton: Okay. Nary: So, if-- if the code applies to -- to his situation as -- as Lieutenant Harper has told you, there isn't discretion to waive it. So, only if a situation like we previously had where the gentleman said it didn't apply to him, there had been an expungement. We, then, made him get the proof of that, he provided it, and we released the license. Borton: Okay. Nary: So, that -- that's the only way to grant this license under this provision of the code. Meridian City Council Work Session March 17,2020 Page 6 of 26 Ryan: Okay. So, if I'm hearing correctly, if I go back to Vegas, file the stuff, which I could have, I guess, five years ago, and have it expunged, reapply then -- because it doesn't show up in your next thing because it's been expunged, then, it can be approved. Is that what I'm hearing then? Nary: It could be reconsidered. I'm not saying it -- it would be approved. I'm saying it could be reconsidered. Ryan: I guess -- I guess if that's the case that there is no room, I guess I should ask that this Council maybe review that, because that ordinance -- because someone who did everything that everyone else agreed upon and other cities in your area have no ordinance of that stringent, you're saying to someone no matter what they did and everything, that they followed the rules afterward, got redemption, did everything, that they are out of luck in Meridian. Because you're saying, you know-- I see myself, actually, as equals to you guys up there. I had one mistake that I did -- I didn't even go though with it and I'm a business owner. I mean I ran a seven million dollar flooring company in Vegas with a hundred and some employees when everything crashed. How many of you would have gone into depression. I'm not saying you would. I did. I mean I couldn't -- I got two painting jobs in a year for under 500 dollars. That's how bad it was in Vegas. 1, unfortunately, didn't know that there was different avenues I could get to when you're making your own way and you employ other people, you don't know all these different avenues that you can get help for medical or whatever and so that -- during that incident -- I didn't even go through with it. I mean I stopped in it and, like I said, the manager even sent him a letter on my behalf, other business people and others sent in statements because of who I am. So, I guess -- I mean if you are saying that no matter what it's denied, well, I understand that. That's your rules. But, then, again, I guess I would actually appeal to you guys that you need to maybe make a spot where there is an exception. I am that exception. I'm that guy that saved a guy that was having a pancreatic burst and stopped when no one else would and got him to the hospital. I'm that kind of person. I help people. I do things for others. I go out of my way. So, you know, yes, I have a mobile food truck. I'm not one of those that has something that's going to be shady and hiding. It's a 40 foot school bus. It's meant to stand out. I go to schools all the time and give kids inspiration that, hey, look what -- what can be done with like a school bus or what I can maybe do if I'm into cooking. One of the pictures of the young boy who is teasing his older sister now, because he got to have this experience and she didn't. So, I guess -- I guess the only other -- Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Thank you for coming today, sir. I'm actually in the flooring business, too, so I was in the flooring business during that downturn as well and I can empathize with you for sure. My question to you is -- I wasn't quite -- it wasn't quite clear -- was your case expunged or did you -- are you saying -- Meridian City Council Work Session March 17,2020 Page 7 of 26 Ryan: No. I didn't, because being that it was -- I believe it's just over ten years old, I didn't think there would be any need to. Even on the application it says if you mention this and whatnot, that doesn't mean you are denied. Bernt: No. I understand. Ryan: So, on the application it -- it gives you the impression that -- you know, when you get the packet it doesn't state those codes and I have never -- I guess I'm working in a couple of counties, several cities up here. In California I worked in all northern California. And, again, never an incident, never one credit card incident, nothing. I just -- as a matter of fact, we made sure our system -- no one could steal information out of the air. I went to the extent of paying for a more expensive incryptor, so that just can't happen. I don't even get it. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I -- I think we are bound to do what we do, unfortunately, but this is -- of the presentations and the discussion that we have on -- I believe this is my third appeal from a citizen of Meridian or someone who is wanting to do business, like yourself, in the city and it just -- you know, we have all made mistakes. There isn't -- I don't want you to think that there is -- you know, just because we are elected officials it doesn't mean that we are perfect. All right? Some may, but this body doesn't for sure. You know, Mr. Mayor -- and maybe you need to talk about changing this -- this ordinance going forward and changing that word from shall to may in order to give, you know, good folks who, you know, deserve a second chance to do business a little business in our city. Ryan: I mean I -- I honestly thank you to look at that. I mean I'm going to be doing business in your city. Bernt: I will. You have my -- Mr. Mayor? Simison: Councilman Bernt. Bernt: You have my word I will. Ryan: Pardon me? Bernt: I will -- we will. I will. Going forward. But today is a different day. So, I apologize, I -- okay. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session March 17,2020 Page 8 of 26 Cavener: Question for -- for Mr. Nary. Bill, if this -- obviously, I mean, I don't think the Council has much of a choice but to deny this request. My question would be for this appellant. If he were to go and get his record expunged, does he have a process to be able to bring this back before us? Nary: So, Mr. Mayor, Members of Council, Council Member Cavener, what he would do is he would just re-apply. Cavener: Okay. Nary: He would just go back through the process and start again. And I would add one point of context that what you have heard before you, he is accurate, I mean he does have a food truck, it operates in other cities. We are the only city that actually does background checks on people that operate food trucks. So, the city of Boise and the city of Nampa do not. So, that's why you sometimes get these in front of you, because we are the only people that go and check and have some standards in regards to that for people that are out in our neighborhoods and communities, so that's the reason. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Unless anyone has any other questions or comments -- Simison: I think -- Cavener: Mr. Harper -- Simison: -- Mr. Harper would like to come back up as well. Is there any other Council Members that would like to -- at this point in time? Harper: Mr. Mayor, Members of Council, I would just like to -- to share and have it on the record that -- that my interpretation of this code on the appeal portion -- I told Mr. Ryan that to -- from the way that I interpreted the language in this code that he had the ability to come and appeal this. Obviously, I was incorrect in my interpretation of this code, but I just wanted that to be on the record that we did have a conversation prior and that's maybe why we are here today. But just with the way it reads it leads -- it may lead others to believe that they do have the chance to actually appeal this and have it overturned. So, I just wanted to share that. Simison: Council, do I have any motion or action on this item? Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Work Session March 17,2020 Page 9 of 26 Cavener: I move we deny the -- the appeal for a mobile sales license, 20-0010. Borton: Second. Simison: I have a motion and a second. Is there any discussion on the motion? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Nothing other than to echo the comments of Council. We appreciate you coming forward and making the request and the intent of ordinances like these, we can always review-- and Councilman Bernt said it well, that this is a good reminder to give it a second look and see if we can capture the intent of the ordinance and perhaps provide the flexibility for unique circumstances, so appreciate that. Ryan: Thank you. Simison: Is there any further discussion on the motion? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just so -- I echo the fellow council members' comments. It seems like in the future we should look at this ordinance and consider making changes to it. I'm not sure what time frame that would be in, though, but -- so, it's unfortunate that we will have to deny it today. It seems like that is what the ordinance requires for now. Simison: All right. Anything else? Is this a roll call? Nary: Yes. Simison: Okay. Clerk call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, absent; Strader, yea; Perreault, yea. Simison: All ayes. The appeal is denied. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 6: Department/Commission Reports [Action Item] A. Finance Department: Financial Audit Process Review Meridian City Council Work Session March 17,2020 Page 10 of 26 Simison: Item 6-A. Finance Department. Will be the financial audit process review. I will turn this over to Jenny it appears. Fields: Good evening, Mr. Mayor, Members of the Council. Good to be here with you this evening. I am going to talk to you briefly about our annual financial audit. So, tonight's agenda -- I'm going to go over our state code that requires us to have our annual audit, our city policy, high overview of what our audit process is and I will stand for any questions. So, per state statute 67-450(b) we -- individuals -- or local government entities are required to have an annual audit. It also requires an independent auditor who performs the audit. We also have within our city policy financial audit policy under Section 1-9-3 that further defines our roles and responsibilities. So, a high level overview of what -- our annual audit processes. Our accounting transactions occur throughout the year and Finance -- Finance Department is responsible for establishing and maintaining internal controls that will initiate, record, and process and report these transactions. At the end of the fiscal year we -- in the Finance Department make year end preparations. That includes making closing entries, preparing the financial statements for auditors in accordance with a framework called Generally Accepted Accounting Principles. Our auditors, then, come on site for two weeks. They perform two weeks on site audit where they perform substantial testing, collecting and evaluating evidence to support their opinions of our financial statements. Then a review is done. This also is another two to three week process where auditors and city staffers review the results of their fieldwork and financial statements and any other information. This goes through a multi-layer level of review by the audit firm and, then, an audit report is generated or reviewed -- received by the city. This report is on our Consent Agenda tonight that you approved and is our process that if there is any material findings that we will remove it from the Consent Agenda and present it to you in a department report. Since this year we have a clean audit it is on the Consent Agenda and you have approved it tonight. Kevin Smith is our audit partner from Eide Bailly. He, unfortunately, can't be here tonight, but he and his team does the on-site reviews and on-site monitoring -- or on-site field work. If you have any questions he will be happy to discuss any of the audit processes with you individually, but he wasn't able to attend tonight. With that I stand for any questions that you may have for me. Simison: Thank you, Jenny. Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Not a question, just a comment. Jenny, Todd, Rita, again, great job everybody in the department. I know that this is just such a challenge when you have people come in and accommodating them and providing them information in a really timely manner and you guys in the department are great. Just appreciate all you do. Great representatives of our city. Meridian City Council Work Session March 17,2020 Page 11 of 26 Simison: All right. Thank you, Jenny. Up next Item 6-B, quarterly update from the Finance Department. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I know that we approved it on the Consent, but it is -- it's listed as an action item. Is there any other further action that we need at this time? Lavoie: Mr. Mayor, there are no further actions needed for the audit report. If there were any findings, then, we would ask for you guys to make any action items, Kevin Smith would actually be standing here presenting those material findings to you, and, then, they give us 30 days to respond to those findings. We would present those responses to you. But since we have a clean audit we don't have any responses to provide to you, to Council to provide back to the audit firm. So, in this case it's a good thing. No action is needed. B. Finance Department: Quarterly Update Lavoie: Good afternoon. It's been a while since we have been up here. Again, appreciate you guys letting us give you an update today. This is our quarterly update. This update happens to follow what Jenny just talked to you about with our audit process. So, again, we had another clean audit, which is awesome. This is the I think fourth or fifth year you have been presented with a clean audit from the Finance Department. So, again, something we take very important to our prideful abilities to present that to you. I know it's very important for you guys. So, again, this is the results of your fiscal year 2019 financials. Again, if you want to have more details the audit report is available to you. I'm going to give you a big -- kind of an overview of what the results were for fiscal year 2019. So, with that I'm going to show you the results of 2019, your fund balance results, positive- negative. I'm going to discuss the impact fees in detail. Then we will discuss what our next quarterly update will be and stand for any questions. Again, please, ask questions throughout the presentation, don't have to wait until the very end. Please let me know if I can answer anything for you. So, with that we will start off with what we call the General Fund. The General Fund is mostly made up of your property takes -- property tax base departments. That's you guys, clerks, Finance, Public Works -- I mean not Public Works. I apologize. Public Safety, Parks and so forth. So, we will get the revenue results first. The slides that you are going to see over the next handful of slides -- all the slides that are in -- are the data in blue represent your budget. All the data in red will represent your actuals. So, that's going to be utilized for the slides from --for the rest of this presentation. The General Fund revenues. All right. Ended the year at 18 percent higher than budgeted overall. The largest difference between budget to actual was impact fees and other revenue. You will hear me discuss impact fees a little bit more in detail, but that is a direct result of the phenomenal growth that we have been presented with here in the city. You are approving the development, so that is a direct result into the revenue generated for impact fees. We collect impact fees every time you approve a permit of development. So, if you continue to improve -- approve development, we will collect impact fees. Again, Meridian City Council Work Session March 17,2020 Page 12 of 26 the largest percentage is for the impact fees. Again, we will continue to monitor our approach to budgeting this. Again, it is a tough thing to do based on development and the amount of growth. Again, our goal has always been a hundred or right around there. You can see I was off by 167 percent. Luckily we are on the good side of being off. Again, you guys produced more development approvals than we were expecting. So, within -- so, that's the General Fund. Just one thing. Property taxes ended up at two percent. Again, our ultimate goal is to try to be a hundred percent. You know, two percent deviation on either side is acceptable to us. Property tax you can see is clearly the largest revenue source that we have for the General Fund and we want to always manage the property tax to the best of our ability, since it makes up the largest portion of our revenue stream for the General Fund. So, those are revenues for the General Fund. We will now talk about the expenses. We report expenses to you guys in three major categories. Personnel, operating, and capital. So, we will first talk about personnel. The General Fund finished the year at 90 percent of budget. So, that means we spent 90 percent of the monies that we presented to you last June. Our largest deviation on this one was Community Development. We did leave a -- about 31 percent on the table for them or 1.1 million dollars and I think, again, you probably know that. This is from their staffing transition. As we deployed the new department staffing was not met a hundred percent, so we had some vacancies, so that's why we left money on the table, because we weren't able to fulfill all the staffing vacancies during fiscal year '19. We made up the difference in our operating expense, which we will see on the next slide. We just outsource those needs, as opposed to hiring the staff. Fiscal '20 you should see a difference of closer to a hundred percent on staffing as we have been able to fulfill those vacancies for the fiscal year. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Quick question on that point. Would it be fair to say to each of these groupings that that difference is due solely to approved positions which aren't filled? I mean is there any other reason why there would be that delta? Lavoie: Councilman Borton, you are a hundred percent correct. That is most of the vacants -- of the differences are because of staffing. We never have a hundred percent -- well, let me rephrase that. Not all departments have a hundred percent staffing. There are a few departments that always maintain a hundred percent staffing -- Legal Department. So, again, yes, some departments can, but you're a hundred percent, Joe. Thank you. Simison: If I can -- it could also be not just vacancies, you hire someone else, they come in at a different -- Lavoie: Yeah. Meridian City Council Work Session March 17,2020 Page 13 of 26 Simison: -- dollar figure than what was budgeted, which -- especially when you have a -- a higher level that would typically happen. Lavoie: Good question. Thanks. So, that makes up personnel. Again keeping the same pattern or the same design of our graphs, operating expenses for the fiscal year we ended up at-- let's see, where did we ended up at? Ninety-eight percent of our operating budget was spent. Again, the biggest discrepancy you will see here is Community Development at 44 percent higher than what we expected of 1.1 million and that 1.1 million makes up the 1.1 million shortfall -- or the underspend in personnel. So, at the end of the day they balanced to a hundred percent, because they outsource the necessary services to fulfill their needs with the vacant staffing. So, that makes up the largest portion of the gap on that one. And, then, the last item that we report on for you guys for fiscal '19 General Fund is what we call our capital expenditures. These are large infrastructure -- infrastructure projects. Again, we ended the year at 66 percent of budgets. That roughly is about five million dollars left on the -- on the books. Of those five million dollars, 4.5 million of the dollars were requested to be carried forward into this fiscal year. What that means is those projects were not able to be completed by September 30th of 2019, they are being continued this year. So, if you add up the total budget of 14.4 million dollars in 2019, we will spend 13.9 of that dollars by the end of this fiscal year. It's just a timing concern and we did carry those funds into this fiscal year of fiscal year 2020. So, in summary, the General Fund, again, finished the year with the budgets on the blue side and the actuals under revenue we always want to see -- it's a good problem to have, revenues actuals higher than budget, operating expenses below budget. That's a great problem to have. That means we are not spending more than we budgeted. But these are the results for your four major groups that I reported to you in summary. And, again, those are the General Fund dollars for 2019 results. With that I will let you know what changed to our fund balance at the end of the day for the General Fund. For fiscal year 2019 we ended up adding 11 million dollars to our General Fund balance as a result of your 2019 results that we just displayed to you. We do have various components of the General Fund and these are the contributing factors or the contributing sub funds of the General Fund and how they contributed or not contributed to the overall 11 million dollar addition to your General Fund. And impact fees I will discuss a little bit more in detail. But you can see the numbers on the screen. Happy to present -- provide these data -- or this slide in more detail. It is in your audit report, so if you want to see the data -- these details in the audit report they are there as well. Let's see. So, any questions about the General Fund -- this is the last slide on the General Fund -- before we go into the Enterprise Fund? Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. I just have a couple questions. I'm trying to just -- if -- how reliant we are on impact fees and I think just to get a feel for -- if our run rate operations are supported by property tax revenue alone. If you took out all the impact fees would -- would the revenue and expenses balance out still? Meridian City Council Work Session March 17,2020 Page 14 of 26 Lavoie: Mr. Mayor, Council Woman Strader, operations do not depend on impact fees. Impact fees are one hundred percent capital only, so you can only use impact fees to build like a fire station, a police station, or a park. The operations is decided by us as a budget presentation to you, so you can still produce the capital infrastructure. It doesn't mean you have to -- like a police station, you don't have to fill the police station with personnel at that time, but, again, the revenues that we present to you for the General Fund non-impact fees, we always present to you in a balanced budget that you can continue to maintain those services provided, regardless of the impact fees. Impact fees are only for capital and we do not intermingle those with the ability to provide our services on an ongoing basis, which is reliant on property taxes in the majority. Strader: Thank you. That's helpful. I think it's good for people to hear that, just so they can kind of wrap their head around it. And, then, I guess we will get more into -- maybe the -- is this where the committed funds are that we had talked about previously? Lavoie: Mr. Mayor, Council Woman Strader, committed funds are a different animal. So, the committed funds and restricted funds and the undesignated funds, those are discussion that we will have at a different time. So, those represent the total funds. So, of the total fund balance how much of those funds are committed, how much of those funds are restricted, and how much of those funds are undesignated. Those are a different discussion. The 11 million dollars will be part of that. Discussion of how much of the 11 is restricted, that's a different discussion, yes. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you. That's very helpful. Simison: Any other questions on the General Fund at this time? Lavoie: So, we will jump into what's called the Enterprise Fund. The Enterprise Fund for you is going to be the water, the sewer, the engineering teams and also the -- also known as the Public Works team and also the utility billing. So, those make up what we call the Enterprise Fund as a department side. This is a slide that represents the major revenue sources for the Enterprise Fund. Water sales and sewer sales is our largest component of the Enterprise Fund. With this you can kind of see that the total year was 20 percent - - 28 percent higher than what we budgeted with our largest deviation -- or variances in our assessment revenues. Assessment revenues are directly impacted by growth. So, as you approve permits we get assessments based on those permits, because we need those permits to tap into our water system, so we assess -- or apply an assessment to them. Again, just like the impact fees, we make estimates on what we think you are going to approve for the year in permits. You exceeded our estimations. Again, we will continue to monitor and tweak our estimations every fiscal year for you guys. Water sales and sewer sales, again, we always shoot for a hundred percent, right around there. We ended '19 pretty close, just like the property taxes, but the growth vary -- growth ones are a little Meridian City Council Work Session March 17,2020 Page 15 of 26 bit more difficult to hit at a hundred percent. We did error on the good side. You did generate more revenues than we budgeted, so that's a good thing to do on the revenue side of life. But, again, our goal is to get closer to a hundred percent for all their revenue and expense projections. Just like the General Fund will go expenses of personnel, operating, and, then, capital, just for your review. For fiscal year 2019 Enterprise Fund ended the year spending 89 percent of their total personnel budget. Their largest variance fell in the Public Works Department at 13 percent or about 500,000 in left dollars. That's due to like what Robert and we had touched -- spoke about here earlier -- vacancies, hiring changes, and things like that. All the other departments had a closer -- closer to a hundred percent than the Public Works did. The operating expense ended the year at 84 percent. Again, the largest deviation on this one is our Public Works Department, leaving 47 percent of -- or they spent 62 percent of their budget on -- of their operating -- of the 450,000 dollars left on the table they asked us to carry 315 for ongoing professional service projects that they were not able to complete for fiscal '19, so we add up the two years they will spend all but about 125,000 dollars of the total budget requested for the Enterprise Fund. Perreault: Mr. Mayor? Simison: Councilman Perreault. Perreault: I have a quick question back on the revenues. There was a section called other revenues. Did you go over what -- where those funds come from? Lavoie: Other revenues are -- the biggest gap here is going to be mostly from interest. So, we estimated interest earnings from our investment accounts to be much lower than what happened. So, that's what the majority of that represents. Perreault: Excellent. Thank you. Lavoie: Yeah. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I have a quick question that may not be totally on -- on this exact topic. So, we have an income statement. Do we also receive a balance sheet as well for the city in terms of -- I guess what I'm getting at is I'm just curious with our fund balance what we invest that in. Lavoie: Mr. Mayor, Council Woman Strader, you do receive a balance sheet. A cash flow statement. All major financials are presented in your audit report following the guidelines by our auditor and GASB and GAAP recommendations. So, we meet all the qualifications. So, all data is submitted to you via audit report. Meridian City Council Work Session March 17,2020 Page 16 of 26 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a follow-up question was what do we invest our--our General Fund balance in? And do we invest it in, you know, treasury bills? How does that work? Lavoie: Mr. Mayor, Council Woman Strader, we outsource our investment to a third party. They follow the state of Idaho's investment policies, so we are bound by strict guidelines on what we can put our money into. We also invest a large share of our funds available into the state pool plan and the state's bond fund. Both of those are following the state guidelines, meaning that they -- we have special restrictions or specific restrictions on what we can invest our monies into and they follow the guidelines accordingly. Strader: Mr. Mayor, follow up. Simison: Council Woman Strader. Strader: Do you have the expense ratios or--or the fees that that entity that we outsource to is charging and that we I hope compare and make sure -- like I -- when I invest, you know, personally I invest in low cost index funds, that's always like, you know, been the - - the plan that the Strader family has used. I'm just curious if we look at those -- if we -- similarly, if we look at the -- the cost of outsourcing and what kinds of fees they charge us. Lavoie: Mr. Mayor, Council Woman Strader, we do look at the fees that they charge us and just to give you a -- I guess an update for fiscal year 2021 , we will no longer be utilizing a third party. We are going to be bringing it in-house and outsourcing all of our investments to the state bond and pool, so that we have zero expenses going forward. Our current investor is very comfortable with it. We have been working with him for the last two years on this transition period and he feels that what the state and the pool can do for us -- he thinks it's a wise move and -- to save the city tax dollars on management fees and so forth. I can get you the numbers, but going forward we will -- the number will be zero, because the state does not charge a city, which is amazing, for -- none of the costs. So, we get it cost free for all investment services. So, that's the direction we are going. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Great. That's awesome to hear. Thank you. Lavoie: Any further questions? So, we left off on operating expenses for the Enterprise Fund, so we will move onto the capital expenses. Capital for Enterprise Fund, they spent 65 percent of their total budgets. As you know there is a few major projects going on over at the treatment plant. That is the bulk of the budget as you can see here. Of the dollars Meridian City Council Work Session March 17,2020 Page 17 of 26 that they left, quote, unquote, on the table, they will be requesting ten million of the 11 million dollars they left on the table, so over the two fiscal years they will spend 31 of the 32 million dollars that they requested from you last fiscal year. Again, the projects take more than 12 months to build. So, again, we allow them to carry those dollars year over year over year to make sure that they have the funds available to complete their necessary projects at their facilities. So, in summary, the General Fund -- or I apologize -- the Enterprise Fund revenue you can see ended the year at 28 percent, which I mentioned. Eighty-nine percent personnel, 84 operating, and at 65. Capital -- and, again, as you look at this we always want to see the actual higher than the budget on revenue and we want to see the actual lower than budget on operating, which they succeeded with. Again, a great problem to have if we ever have more expenditures and budget than we have --we will have a different conversation, but luckily this fiscal year we did not have that. So, with the revenues, minus the expenses, what did that do for the Enterprise Fund. Enterprise Fund increased their total fund balance by 9.2 million dollars. Within the Enterprise Fund we have four kind of major functions that we track and this is how they contributed to the overall impact of the 9.2 million dollars for the Enterprise Fund. The question was what about restricted, committed, and designated -- we treat this fund the same way we do with the General Fund, we will have committed funds, undesignated funds, restricted funds if we needed to to an extent. Again we have to follow the same rules as General Fund, but, again, we do commit these funds to projects, to answer the question by Mrs. Strader earlier. So, that is the 2019 fiscal results for you for the City of Meridian. Again, it takes a team to do this. Again, you started the budget for the citizens -- or for the city. The city staff executed the budget accordingly. These are the results. I need to extend a thank you to, you know, the Mayor and to Council, to all your city staff members to -- who adhere to the budget, who met the budget, who followed the audit. Again, a clean audit. It is not done by the Finance Department or Eide Bailly, it's done by all 525 employees. So, again, it's a team -- it's a village that makes it successful. So, again, I just want to say thanks to Mayor and Council Members and everybody for what they did to make our financials positive and to make the audit report a clean audit for you for fiscal '19. Our goal is to continue that trend for fiscal '20 and that's your fiscal '19 results and any questions about that before I move on to the impact fund? Simison: Council, any questions? All right. Keep going. Lavoie: Appreciate it. So, impacts -- impact fees. Luke, Joe, you guys were back a year ago or two years ago when I presented the impact fees. You guys at that time asked me to present a more detailed impact fee update, so I'm just including it in this quarterly update, so that's why this is here. I'm just following up on that opportunity, so -- so just to meet your request, Joe, here is the deal on this. The impact fee results for 2019, as we talked about, had -- were up 168 percent higher than we expected, which is a good problem, bad problem, but we had to discuss the growth that impacted the results. So, growth is what outpaced all of our results. We do a projection every year on what we believe the revenue is going to be, but in this case you guys outpaced our projections with almost record breaking permit numbers, the second highest we have ever had in 15 years. So, we weren't budgeting on record breaker -- breaking numbers, we were a little more conservative than that, but, again, that's the results here. You see each department Meridian City Council Work Session March 17,2020 Page 18 of 26 accordingly. Those are the revenues. These are the -- these are the expenses for your impact fees, firefighters -- fire, parks, and police for the operating. These expenses were associated to the impact fee study that we did and finished in 2019. 1 think the total budget for this was about 57 grand. Your capital expenditures versus budget is represented here. Fire Department is the largest budget. That's Station 6. As you know we have now officially opened Station 6, so those dollars have been -- have been expended since September 30 when this fiscal year closed, so that line will be closer to even. I will report to you next year on that. So, impact fee fund summary. You have your total revenues, you have your total expenditures, just like we did with the other two, Enterprise Fund and General Fund reports. So, now the question is what did the final result look like when you take all the revenues, minus the expenditures. We added 2.8 million dollars into the impact fee fund balance. These dollars will be used for future projects, which were identified in the impact study, which was approved in 2018, 2019. We have three funds that are -- or three departments that contribute and you can see how they contributed accordingly. And, again, all these dollars are part of a ten year project, so the dollars will be spent over the next ten years when the project's come due. So, again, we propose the collection of monies to be spent. We have to do it pay as -- pay as you go or save before you spend kind of mentality. So, we collect it, spend it, collect it, spend it and with that those are the results of the fiscal year 2019 impact fee results. If you have any questions I will go into what we are currently providing you for this fiscal '20. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Todd, I know last year when we increased the impact fees there was some discussion about when those fees would be reevaluated. There -- has there been any discussion at the impact fee committee about when they would want to bring that back. I know we discussed -- or at least I discussed at one point, you know, taking into account CPI and bring it back on an annual or a bi-annual basis. Just curious if there has been any conversation on the impact fee level around that? Lavoie: Mr. Mayor and Councilman Cavener, the impact fees committee has not discussed a current timeline. We are going -- we proposed every three to four years. have talked to Robert about this and we are proposing to possibly have this done in 2021's budget as a proposal. Again, we are still discussing that. But, again, we could present it to you as soon as 2021 . Cavener: Great. Lavoie: Again, discussions will be had. Cavener: Great. Thank you. Lavoie: So, this slide here, again, just shows you what we are doing today for you with our impact fees as presented to you in the budget process. The Parks Department is Meridian City Council Work Session March 17,2020 Page 19 of 26 going to work on Discovery Park. Fire Department is going to finish up Fire Station 6, which you know has been opened. Police Department has three projects, the Northwest Precinct PD expansion and the public safety training center. So, we have these projects that we are using impact fees for. I do note that there is no operations in any of these dollars, these are all infrastructure projects only. The General Fund must pay for any operations associated to these infrastructure projects. So, as a recap what have we discussed today. We discussed the 2019 actual financial results, which were presented to you also in the audit report via consent. We presented to you the positive changes to the fund balance and to meet our requests for impact. In more detail we did present those as well. Our next quarterly meeting, which will be in May, we will provide you the following items in our discussion. Population. Kind of a demographic update. This will all help you with your 2019 budget development process. Permit sales projections, water usage, and contract information, again, these data points will hopefully help in decision making for the fiscal 2021 budget development. And with that I can stand for any questions for this presentation. Simison: Thank you, Todd. Council, any further questions? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Comment real quick. Todd, you're a modest leader. You know -- you know, you - - you have a great team and I know that it takes everyone to band together to have success, but at the end of the day leadership, you know, starts it and so you and your leadership team are fantastic. You do a great job. These results are not surprising. It's happened every year since I have been on Council, so I appreciate everything that you and your team does to keep us on the right path. Lavoie: Appreciate the good word again. It's the team that makes this happen, but I appreciate it. Simison: All right. Thank you, Todd. Lavoie: Thank you. C. Community Development: 2020 Roadway, Intersection and Community Program Priorities Simison: Item 6-C, Community Development on 2020 Roadway Intersection Community Program priorities. Mr. Hood. Hood: Thank you, Mr. Mayor, Members of the Council. Mr. Mayor, you were not here last week, so -- but I am going to do just a quick overview, but where we left last week was, basically, it's back in Council -- in your court to review a draft letter and forward onto ACHD our list of roadway intersection and community programs priorities. So, last week I briefly ran everybody through the map that's on your screen now. We did talk about some of the Meridian City Council Work Session March 17,2020 Page 20 of 26 priorities, some of the corridors. We also talked about the -- the draft letter that was shared at the meeting. That was the first time you all had a chance to look at the letter. I did update that letter and sent that off to Council yesterday. I have since followed up with Councilman Hoaglun on -- he had a couple of turn lane and intersection requests that he had last week and I just touched base with him and I said, hey, kind of intentionally left your things out of the letter and I will just plan on -- on touching base with ACHD staff on that. He seemed okay with that and he sent me an e-mail saying I'm fine with that approach. I also heard from Councilman Cavener. I think this was just after last week's meeting on the draft letter and the list of priorities and he's right there, but, essentially, what I recall that -- that e-mail saying was he's okay with --with the priority list. May have some changes for the letter. So, that was a very quick update. The ball is largely in your court. I will do whatever you need. I do have the list of projects if you want to look at the spreadsheet. I didn't hear anything from anybody else, so I haven't made any other changes other than the update to -- essentially added one paragraph to the letter that I sent out yesterday to reflect the partnership -- kind of commitment on Linder Road. So, other than that things are largely the same as they were a week ago and I stand at the ready to make any changes as directed, so -- Simison: Council? I would say -- I reviewed the letter. I wasn't here. I am fine with the letter in terms of the stuff that was added, not being part of the conversation, and have no comments on the current list that I have seen, at least in the top ten, so I will turn this over to you all for any additional comments or questions for Caleb. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I don't have any additional comments. I have mentioned to Caleb that this is a list that came from the Transportation Commission. I tend to support the commission in this. I think that when you look at the priority rankings there is a lot of rankings -- not all these items are going to be accomplished this year, next year, years to come, so, really, we are looking at maybe the top two, top three, top four, top five. I mean those top five are appropriate for right now. I support the list as presented. I think changes to the letter are appropriate and kind of summarize what I think was the discussion last week. So, I'm supportive of moving forward as presented. Simison: Are there any further comments or questions? Strader: Mr. Mayor? Simison: Councilman Strader. Strader: I think I'm on the same page with everybody else. It seems like this is a good prioritization. I am still struggling a little bit with McMillan and just hate the answer, but I think I'm going to have to live with it for a couple of years as kind of the conclusion. I do Meridian City Council Work Session March 17,2020 Page 21 of 26 like how we are trying to approach it in sections at one time. It feels like the right approach, so I'm supportive. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I did get the opportunity to attend the ACHD open house this week and they gave their preliminary presentation for updates to the plan for 2021 and they-- they really encouraged the community programs element for, you know, any concerns that we have for areas that -- that have to do with pedestrian activity and whatnot. So, I don't know if the cities have ever put in those applications in the past or if that's primarily used for the citizens to do individually, but that's something definitely that ACHD has been -- has been promoting, so I know Council -- Council Member Hoaglun mentioned a few safety concerns -- I think Caleb just mentioned those as well last week and so I don't know if that might be the way -- the route to go versus, you know, approaching it through this -- through this method on the spreadsheet. Hood: So, Mr. Mayor -- Perreault: Is it clear on what I'm saying? Hood: It is. Mr. Mayor, I guess -- and I did not attend that open house, so maybe it's more of a question, but historically the city hasn't applied through ACHD's community programs project. We send them this list. I do, however, work with members in the community that reach out to me and I encourage them from time to time to apply and so it's sort of -- and if you apply and I add it to this list, too. So, we sort of endorse those other requests that are from our community members on this list as well. But as a city I have not been directed by ACHD. They want us to apply for each one of these. This is sort of our master application, if you will. That's how I have understand it -- understood it in the past anyways and I didn't understand the change this year that they wanted or expected something different. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I didn't get that impression either. Of course, that open house was there for all individuals of community -- most of them -- there wasn't very many people there, unfortunately. I think mostlyjust the people that are -- are trying to avoid public meetings, but -- so, I'm just trying to understand, since I haven't done this before, exactly what all that looks like. So, thank you for clarifying, Caleb. Simison: Council, any further questions or comments? If not, do I have any motion? Cavener: Mr. Mayor? Meridian City Council Work Session March 17,2020 Page 22 of 26 Perreault: I'm sorry. Were you saying something? Cavener: Mr. Mayor, I'm happy to make a motion. Simison: Mr. Cavener. Cavener: Mr. Mayor, I move that we approve the Community Development 2020 roadway intersection and community program priorities as presented and authorize the Mayor to send the drafted letter to the ACHD commission president. Borton: Second. Simison: I have a motion and a second. Do I have any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. We will send that letter. Hood: Thank you. D. Community Development: Budget Amendment in the Not- to-Exceed Amount of $7,500.00 for Open Space and Amenities Professional Services (Consultant) Simison: Item -- Item 6-D. Turn this back over to Caleb from our Community Development Department. Hood: Thank you, Mr. Mayor. The budget amendment before you is for professional services. This is one of the high priority -- in fact, the high priority project that was identified by you through the community through the Comprehensive Plan. So, with these funds we would hire a contractor to -- to really, essentially, do two main tasks. One is develop technical changes to city code for open space and amenity requirements that we would require with development. To do that task they would facilitate a work group. So, we have a list -- I met with the Mayor three weeks ago, something like that, and we kind of went through a list of potential folks to serve and we have got 14 people identified. Council President is identified to serve kind of as a liaison person kind of be -- you know, being involved, but this -- again, this budget amendment would facilitate a discussion with members of our community that are -- that have showed interest in what our standards are, whether it's ten or 12 or 15 or 20 percent open space, tot lots, amenities, scoring ranking. There is a lot of different ideas out there. So, this person would be facilitating meetings. So, that's -- that's one task. And, then, again, taking what they hear and their working knowledge of how -- what other communities do, what works well, what doesn't work well and what works should work for Meridian and crafting that and to underline and strike through for our -- our code that we would adopt, so with -- unfortunately, with kind of where we are at and the state of the world we put a little bit of pause on bringing that 14 member work group together, but there still are some technical things we can get going, so we can kind of do some of the background information, do some of the code Meridian City Council Work Session March 17,2020 Page 23 of 26 research. This person can kind of be prepared for when they facilitate those meetings. We envision four in-person meetings with -- with these funds and, then, development of those codes. So, that's what the budget amendments is for, is for a -- a referee to help us develop open space and amenity standards for our city. Simison: Thank you, Caleb. Council, are there any questions for Caleb? Okay. Do I have a motion? Strader: Mr. Mayor? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Whether it's a question or comment or request, as to the last part, in light of the current environment, if -- if conference calls, get togethers and discussions can be done in lieu of waiting and would be preferred, because the group gathering might be well into summer before it starts. And, then, the -- framing the -- the ask of the consultant, is it determined that the ask is how to expand and improve open space on amenities or is it whether to? We skipped that question and now they are being tasked with crafting the manner in which there will be changes or is it -- they are still going to have that primary discussion of do we think as a collective group there are changes to be made? Hood: Mr. Mayor. I made a note on the first request that if we could do e-meetings or some other way to facilitate some of that, at least maybe the first meeting is done that way. I think we just are going to need to probably sit around a table to afford to really be productive, but maybe the first three -- first couple, maybe, we can do that electronically. Your question on the second one -- to me it hasn't been a question. It's -- and we need to change our standards. I guess it's -- up or down. I don't know. But -- but what we have now doesn't seem to be working. So, that's really the question posed is we seem to be somewhat broken in our open space and amenities, help us fix it. Don't know that it needs to be an increase of open space. Everyone seems to go -- I haven't heard anybody say -- well, I shouldn't say that. Not a lot of people say let's go the other way in open space, but it could be a combination of what qualifies as open space. Now, maybe you don't change the percentage, maybe it's still ten, but you say you don't get to count landscape buffers on highways anymore as your open space. So, we -- we have -- it's sort of a blank slate when we said here are the sections we need you to look at and we don't think it's -- it's not right for our community, so help us figure out what's right for our community. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: If I may answer Councilman Borton's question to a degree. A lot of this I -- as I started working on this and chatting with -- with Caleb about this I asked that same Meridian City Council Work Session March 17,2020 Page 24 of 26 question, what -- how did this originate, how did we get here that we were having this conversation and looking at hiring consultants and -- it's my understanding that a lot of this came from the public through the responses that were received as part of the Comprehensive Plan. Different town halls that have happened. It's been just a conglomerate of the last two or three years of -- of people asking that question. What's the city doing with their open space. What does it mean? And then --and, then, of course, we have had the development community very interested in wanting to know what our expectations are each time an application is submitted, of course. So, that's the -- my understanding that it -- it finally just came to a point where we had so many questions, so much interest in people wanting to know over the last few years and especially during the Comprehensive Plan process that that's how this came to be. Simison: Thank you. Are there any further questions? If not, Council, do I have a motion? Perreault: Mr. Mayor? Simison: I move that we approve Item 6-D, the community development budget amendment in the not -- not to exceed amount of 7,500 for open space and amenities, professional services. Strader: Second. Simison: I have a motion and a second to approve the budget amendment. Is there any discussion on the motion? If not the clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; absent, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 7: Executive Session per Idaho Code 74-206(c): To acquire an interest in real property not owned by a public agency; and 74 -206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated Simison: All right. Next item is Item 7. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho Code 74-206(c) and (f). Meridian City Council Work Session March 17,2020 Page 25 of 26 Cavener: Second. Simison: I have a motion and a second to go into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, absent; Strader, yea; Perreault, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSION: (5:35 p.m. to 6:00 p.m.) Simison: Council, do I have a motion? Borton: Move we come out of Executive Session. Cavener: Second. Simison: I have a motion and a second to come out of Executive Session. All those in favor signify by saying aye. All opposed no. The ayes have it. We are out of Executive Session. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Would you like a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn the meeting. Cavener: Second. Simison: I have a motion and a second to adjourn the meeting. Any discussion on the motion? If not those in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 6:01 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 04 / 07 / 2020 MAYOR ROBERT SIMISON DATE APPROVED Meridian City Council Work Session March 17,2020 Page 26 of 26 ATTEST: CHRIS JOHNSON - CITY CLERK CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.A. Presenter: Consent Estimated Time for Presentation: 0 Title of Item - Fiscal Year 2019 Audit Report Fiscal year 2019 audit report for submission to Council. WF ATTACHMENTS: Descri ti Y2019 Audit Report Letter from Eide Bailly Staff Report 2/26/2020 Financial Statements Backup Material 2/26/2020 Meridian City Council Meeting Agenda March 17,2020— Page 4 of 226 EideBailly® CPAs&BUSINESS ADVISORS February 24, 2020 To the Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho We have audited the financial statements of the governmental activities, the business type activities, and discretely presented component unit and each major fund of the City of Meridian, Idaho (the City) as of and for the year ended September 30, 2019, and have issued our report thereon dated February 24, 2020. Professional standards require that we advise you of the following matters relating to our audit. Our Responsibility in Relation to the Financial Statement Audit under Generally Accepted Auditing Standards and Government Auditing Standards As communicated in our letter dated October 18, 2019, our responsibility, as described by professional standards, is to form and express an opinion about whether the financial statements that have been prepared by management with your oversight are presented fairly, in all material respects, in accordance with accounting principles generally accepted in the United States of America. Our audit of the financial statements does not relieve you or management of your respective responsibilities. Our responsibility, as prescribed by professional standards, is to plan and perform our audit to obtain reasonable, rather than absolute, assurance about whether the financial statements are free of material misstatement.An audit of financial statements includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control over financial reporting. Accordingly, as part of our audit, we considered the internal control of the City solely for the purpose of determining our audit procedures and not to provide any assurance concerning such internal control. We are also responsible for communicating significant matters related to the audit that are, in our professional judgment, relevant to your responsibilities in overseeing the financial reporting process. However,we are not required to design procedures for the purpose of identifying other matters to communicate to you. Planned Scope and Timing of the Audit We conducted our audit consistent with the planned scope and timing we previously communicated to you. What inspires you,inspires us. 'eidebailly.com 1 877 W.Main St.,�ARrig $�J�020 2a �p 7549 22EE0E Compliance with All Ethics Requirements Regarding Independence The engagement team, others in our firm, as appropriate, our firm, and other firms utilized in the engagement, if applicable, have complied with all relevant ethical requirements regarding independence. Qualitative Aspects of the Entity's Significant Accounting Practices Significant Accounting Policies Management has the responsibility to select and use appropriate accounting policies.A summary of the significant accounting policies adopted by the City is included in Note 1 to the financial statements.There have been no initial selection of accounting policies and no changes in significant accounting policies or their application during 2019. No matters have come to our attention that would require us, under professional standards,to inform you about(1)the methods used to account for significant unusual transactions and (2) the effect of significant accounting policies in controversial or emerging areas for which there is a lack of authoritative guidance or consensus. Significant Accounting Estimates Accounting estimates are an integral part of the financial statements prepared by management and are based on management's current judgments.Those judgments are normally based on knowledge and experience about past and current events and assumptions about future events. Certain accounting estimates are particularly sensitive because of their significance to the financial statements and because of the possibility that future events affecting them may differ markedly from management's current judgments. The most sensitive accounting estimates affecting the financial statements are: Management's estimate of the employer pension assumption which is based on actuarial estimates provided by PERSI. We evaluated the key factors and assumptions used to develop the net pension liability and determined that it is reasonable in relation to the basic financial statements taken as a whole. Financial Statement Disclosures Certain financial statement disclosures involve significant judgment and are particularly sensitive because of their significance to financial statement users.The most sensitive disclosures affecting the City's financial statements relate to: The disclosure of net pension liability in Note 10 to the financial statements is sensitive as this note supports assumptions made and inputs used to determine the employer pension assumption. Significant Difficulties Encountered during the Audit We encountered no significant difficulties in dealing with management relating to the performance of the audit. 2 Meridian City Council Meeting Agenda March 17,2020— Page 6 of 226 Uncorrected and Corrected Misstatements For purposes of this communication, professional standards require us to accumulate all known and likely misstatements identified during the audit, other than those that we believe are trivial, and communicate them to the appropriate level of management. Further, professional standards require us to also communicate the effect of uncorrected misstatements related to prior periods on the relevant classes of transactions, account balances or disclosures, and the financial statements as a whole. There were no corrected or uncorrected misstatements noted in the current year. The prior year uncorrected misstatements in the general fund and capital projects fund were properly accounted for in the current year and there is no effect on fund balance. Disagreements with Management For purposes of this letter, professional standards define a disagreement with management as a matter, whether or not resolved to our satisfaction, concerning a financial accounting, reporting, or auditing matter, which could be significant to the City's financial statements or the auditor's report. No such disagreements arose during the course of the audit. Representations Requested from Management We have requested certain written representations from management which are included in the management representation letter dated February 24, 2020. Management's Consultations with Other Accountants In some cases, management may decide to consult with other accountants about auditing and accounting matters. Management informed us that, and to our knowledge, there were no consultations with other accountants regarding auditing and accounting matters. Other Significant Matters, Findings,or Issues In the normal course of our professional association with the City, we generally discuss a variety of matters, including the application of accounting principles and auditing standards, operating conditions affecting the entity, and operating plans and strategies that may affect the risks of material misstatement. None of the matters discussed resulted in a condition to our retention as the City's auditors. 3 Meridian City Council Meeting Agenda March 17,2020— Page 7 of 226 Other Matters The financial statements include the financial statements of Meridian Development Corporation, (MDC), which we considered to be a significant component of the financial statements of the City. Consistent with the audit of the City's financial statements as a whole, our audit included obtaining an understanding of MDC and its environment, including internal control, sufficient to assess the risks of material misstatement of the financial statements of MDC and completion of further audit procedures. This report is intended solely for the information and use of the Mayor, City Council and management of the City and is not intended to be, and should not be, used by anyone other than these specified parties. Boise, Idaho 4 Meridian City Council Meeting Agenda March 17,2020— Page 8 of 226 Financial Statements September 30, 2019 City of Meridian, Idaho V IF IV IDIAN11—�� i ! AHO The City of Meridian is located in the center of the Treasure Valley in southwest Idaho. Founded in 1893,and incorporated as a city in 1903, Meridian is now one of Idaho's largest and fastest growing communities. Meridian is cited by Money Magazine as one of its Top 50 Best Places to Live,and by America's Promise Alliance and ING as one of the Nation's 100 Best Communities for Young People. For more information,visit www.meridiancity.org. Meridian City Council Meeting Agenda March 17,2020— Page 9 of 226 City of Meridian, Idaho Table of Contents September 30, 2019 IndependentAuditor's Report...................................................................................................................................1 Management's Discussion and Analysis ....................................................................................................................4 Financial Statements Basic Financial Statements Government-wide Financial Statements Statementof Net Position ...................................................................................................................................14 Statementof Activities.........................................................................................................................................16 Fund Financial Statements Balance Sheet—Governmental Funds.................................................................................................................17 Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position........................18 Statement of Revenues, Expenditures, and Changes in Fund Balances—Governmental Funds ........................19 Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities ...................................................................................................................20 Statement of Net Position—Proprietary Fund ....................................................................................................21 Statement of Revenues, Expenses, and Changes in Fund Net Position—Proprietary Fund ...............................23 Statement of Cash Flows—Proprietary Fund ......................................................................................................24 Notes to Financial Statements.............................................................................................................................25 Required Supplementary Information Schedule of Employer's Share of Net Pension Liability and Employer Contributions.........................................50 Schedule of Revenues, Expenditures, and Changes in Fund Balance— Budget and Actual—General Fund.......52 Notes to Required Supplementary Information..................................................................................................54 Other Information Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Capital Projects Fund .............................................................................................................................................................................55 Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Enterprise Fund....56 Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards.................................................................................................................................................................57 Meridian City Council Meeting Agenda March 17,2020— Page 10 of 226 EideBailly® CPAs&BUSINESS ADVISORS Independent Auditor's Report Mayor and Members of the City Council City of Meridian, Idaho Meridian, Idaho Report on the Financial Statements We have audited the accompanying financial statements of the governmental activities,the business- type activities, the discretely presented component unit, and each major fund of the City of Meridian, Idaho, (the City), as of and for the year ended September 30, 2019, and the related notes to the financial statements, which collectively comprise the City's basic financial statements as listed in the table of contents. Management's Responsibility for the Financial Statements Management is responsible for the preparation and fair presentation of these financial statements in accordance with accounting principles generally accepted in the United States of America;this includes the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of financial statements that are free from material misstatement,whether due to fraud or error. Auditor's Responsibility Our responsibility is to express opinions on these financial statements based on our audit. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States.Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement. An audit involves performing procedures to obtain audit evidence about the amounts and disclosures in the financial statements.The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments, the auditor considers internal control relevant to the entity's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity's internal control. Accordingly, we express no such opinion. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. What inspires you,inspires us. 'eidebailly.com 1 877 W.Main Sr., Rrig $�J�0202-0 S�7 14�qf 22fbE We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our audit opinions. Opinions In our opinion,the financial statements referred to above present fairly, in all material respects, the respective financial position of the governmental activities,the business-type activities,the discretely presented component unit, and each major fund of the City, as of September 30, 2019, and the respective changes in financial position, and,where applicable, cash flows thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America. Other Matters Required Supplementary Information Accounting principles generally accepted in the United States of America require that the management's discussion and analysis, budgetary comparison information, Schedule of Employer's Share of Net Pension Liability, and Schedule of Employer Contributions as listed in the table of contents be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the Governmental Accounting Standards Board, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. We have applied certain limited procedures to the required supplementary information in accordance with auditing standards generally accepted in the United States of America, which consisted of inquiries of management about the methods of preparing the information and comparing the information for consistency with management's responses to our inquiries,the basic financial statements, and other knowledge we obtained during our audit of the basic financial statements. We do not express an opinion or provide any assurance on the information because the limited procedures do not provide us with sufficient evidence to express an opinion or provide any assurance. Other Information Our audit was conducted for the purpose of forming opinions on the financial statements that collectively comprise the City's basic financial statements.The Schedules of Revenues, Expenditures, and Changes in Fund Balance- Budget to Actual—Capital Projects and Enterprise Fund are presented for purposes of additional analysis and are not a required part of the basic financial statements. The Schedules of Revenues, Expenditures, and Changes in Fund Balance—Budget to Actual—Capital Projects Fund and Enterprise Fund, have not been subjected to the auditing procedures applied in the audit of the basic financial statements and, accordingly, we do not express an opinion or provide any assurance on them. Other Reporting Required by Government Auditing Standards In accordance with Government Auditing Standards, we have also issued our report dated February 24, 2020 on our consideration of the City's internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters.The purpose of that report is solely to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the 2 Meridian City Council Meeting Agenda March 17,2020— Page 12 of 226 effectiveness of the City's internal control over financial reporting or on compliance.That report is an integral part of an audit performed in accordance with Government Auditing Standards in considering City's internal control over financial reporting and compliance. (;�� .4 /— 7Z1 Boise, Idaho February 24, 2020 3 Meridian City Council Meeting Agenda March 17,2020— Page 13 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 This section of the City of Meridian's (City's) annual financial report presents management's discussion and analysis of the City's financial performance during the year ended September 30, 2019. Please use this information in conjunction with the information furnished in the City's financial statements. Financial Highlights • The total assets and deferred outflows of the City exceeded its liabilities and deferred inflows at September 30, 2019 by$555,042,847. Of this amount$92,336,803 is unrestricted and available to meet the City's on-going obligations to citizens and creditors. • Net position of the Governmental activities finished the fiscal year 2019 at$172,598,425 and the net position of Business-type activities finished fiscal year 2019 at$382,444,422. • Total fund balance of governmental funds at September 30, 2019 was$75,970,506 as compared to a total governmental fund balance at September 30, 2018 of$64,386,398. o Of the September 30, 2019 fund balance, $39,762,673 is unassigned and available to meet the entities on-going obligations. • The City has no outstanding long-term debt at September 30, 2019. Overview of the Financial Statements This annual report consists of five parts—management discussion and analysis, the government-wide financial statements,fund financial statements, notes to the financial statements, and required supplementary information. Government-Wide Financial Statements These statements report information about all of the operations of the City using accounting methods similar to those used by private sector companies.These statements are prepared using the flow of economic resources measurement focus and accrual basis of accounting.The current year's revenues and expenses are recorded as transactions occur rather than when cash is received or paid. The government-wide financial statements are divided into two categories: Statement of Net Position—Reports all of the City's assets and liabilities with the difference between the two reported as net position. Over time, increases or decreases in net position may serve as a useful indicator of whether the financial position of the City is improving or deteriorating. Statement of Activities—Reports all of the City's revenues and expenses for the year by function. Examples of functions are public safety, administration, and water and sewer activities. Revenues, such as property tax which cannot be traced to a specific function, are reported as General Revenues. Fund Financial Statements The Fund financial statements provide information about the City's major funds, not the City as a whole.The City uses a method of accounting, called fund accounting, to separate specific sources of funds and corresponding expenditures. Funds may be required by law or may be established by the City Council. 4 Meridian City Council Meeting Agenda March 17,2020— Page 14 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 The City has the following funds: Governmental Funds: These funds encompass the City's basic services, public safety, community planning and development, administration, and parks and recreation. Governmental fund financial statements focus on short-term inflows and outflows of spendable resources, an accounting approach known as the flow of current financial resources measurement focus and the modified accrual basis of accounting. Information provided by these statements provides a short-term view of what resources will be available to meet needs. The City has two governmental funds: General Fund—The general fund is the general operating fund of the City. It derives most of its income from property tax and funds the operations of the City. It includes the Community Development Services, that account for revenue and expenses of the community planning and development function, and the Public Safety Fund used to set aside funds for police and fire capital projects. It also includes the Impact Fee Fund used to account for park and public safety impact fee revenue and capital acquisitions. Capital Projects Fund—The Capital Projects Fund is used to account for financial resources to be used for the acquisition of major capital facilities. The City has one proprietary fund: Enterprise Fund: User fees finance activities in this fund.The water and sewer utilities and all the activities necessary to support their operation are accounted for in this fund. Accounting for this fund is the same as a private business on a full accrual basis. Notes to the Financial Statements The notes provide additional information that is necessary to fully understand the data presented in the government-wide and fund financial statements. Required Supplementary Information This section has information that further explains and supports the information in the financial statements by including a comparison of the City's budget data for the year, as well as the City's schedule of employer's share of net pension liability and the City's Schedule of employer contributions. FINANCIAL ANALYSIS OF THE CITY OF MERIDIAN AS A WHOLE Net Position Net position measures the difference between what the City owns (assets and deferred outflows) and what the City owes (liabilities and deferred inflows). At September 30, 2019,the City's combined assets and deferred outflows exceeded liabilities and deferred inflows by$555,042,847 as compared to the net position as of September 30, 2018 of$504,404,579. 5 Meridian City Council Meeting Agenda March 17,2020— Page 15 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 The largest portion of the City's net position is invested in capital assets. Capital assets include land, building, equipment and machinery, and sewer and water utility infrastructure. The City's unrestricted net position equals$92,336,803 of total net position.This is an increase from FY2018 to FY2019. Assets restricted to a particular use equaled $15,975,530 of the City's total net position.This is an increase from FY2018 to FY2019. The table below has been condensed from the Statement of Net Position: Primary Government Governmental Business-type Total 2019 2018 2019 2018 2019 2018 Current and Other Assets $119,951,091 $105,169,060 $ 55,744,343 $ 46,339,422 $175,695,434 $151,508,482 Capital Assets 107,626,455 99,717,376 339,663,381 316,377,051 447,289,836 416,094,427 Deferred Outflows of Resources 2,812,096 2,989,374 706,914 747,373 3,519,010 3,736,747 TOTAL Assets and Deferred Outflows of Resources 230,389,642 207,875,810 396,114,638 363,463,846 626,504,280 571,339,656 Current Liabilities 7,365,379 7,035,713 9,765,857 9,381,806 17,131,236 16,417,519 Long-term Liabilities 10,219,715 11,748,184 2,966,969 3,040,339 13,186,684 14,788,523 Deferred Inflows of Resources 40,206,123 35,250,413 937,390 478,622 41,143,513 35,729,035 TOTAL Liabilities and Deferred Inflows of Resources 57,791,217 54,034,310 13,670,216 12,900,767 71,461,433 66,935,077 Net Investment in Capital Assets 107,626,455 99,717,376 339,104,059 315,721,610 446,730,514 415,438,986 Restricted 15,975,530 13,082,594 - - 15,975,530 13,082,594 Unrestricted 48,996,440 41,041,530 43,340,363 34,841,469 92,336,803 75,882,999 TOTAL Net Position $172,598,425 $153,841,500 $382,444,422 $350,563,079 $555,042,847 $504,404,579 6 Meridian City Council Meeting Agenda March 17,2020— Page 16 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 Changes in Net Position During the year the City's financial position improved by$50,638,268. The following condensed financial information was derived from the government-wide Statement of Activities and shows how the City's net position changed during the year. Changes in Net Position for Fiscal Year Ending September 30,2019 Governmental Business-Type Total Primary Activities Activities Government FY2019 FY2018 FY2019 FY2018 FY2019 FY2018 Revenues Program Revenues Charges for services $ 13,668,208 $ 12,837,399 $ 27,273,239 $ 26,382,236 $ 40,941,447 $ 39,219,635 Operating grants and contributions 981,547 1,280,202 20,536,811 21,306,238 21,518,358 22,586,440 Capital grants and contributions 10,210,696 6,752,592 12,337,137 13,213,186 22,547,833 19,965,778 General Revenue Property taxes 34,287,294 31,363,924 - - 34,287,294 31,363,924 Franchise fees 1,501,393 1,543,952 1,501,393 1,543,952 Sales tax and other governmental 8,942,190 7,968,750 - - 8,942,190 7,968,750 Investment Earnings 1,667,409 962,962 1,003,707 774,039 2,671,116 1,737,001 Other Revenue 642,301 (203,574) 581,333 (508,891) 1,223,634 (712,465) Total Revenues 71,901,038 62,506,207 61,732,227 61,166,808 133,633,265 123,673,015 Expenses General Government Administration 9,783,817 9,354,037 - - 9,783,817 9,354,037 Law Enforcement 19,486,967 17,039,536 19,486,967 17,039,536 Fire Department 12,852,877 11,637,651 12,852,877 11,637,651 Parks and Recreation 7,566,494 6,654,225 7,566,494 6,654,225 Community Planning and Devlp 6,083,165 4,789,906 6,083,165 4,789,906 Enterprise-sewer and water - - 27,221,677 24,653,860 27,221,677 24,653,860 Total Expenses 55,773,320 49,475,355 27,221,677 24,653,860 82,994,997 74,129,215 Excess of revenues over expenditures before transfers 16,127,718 13,030,852 34,510,550 36,512,948 50,638,268 49,543,800 Transfers-internal activities 2,629,207 2,765,353 (2,629,207) (2,765,353) - - Change in net position 18,756,925 15,796,205 31,881,343 33,747,595 50,638,268 49,543,800 Net Position,Beginning of Year 153,841,500 138,045,295 350,563,079 316,815,484 504,404,579 454,860,779 Net Position,Ending of Year $ 172,598,425 $ 153,841,500 $ 382,444,422 $ 350,563,079 $ 555,042,847 $ 504,404,579 7 Meridian City Council Meeting Agenda March 17,2020— Page 17 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 The following list details how items are catergorized in various revenue categories listed on the Changes in Net Position report: • Governmental Activities program revenues such as "Charges for services" includes building permits and filing fees, court fines, Rural Fire District proportionate share, and Parks and Recreation fees. • Governmental Activities program revenues such as "Capital Grants and Contributions" includes Parks, Police, and Fire impact fees, grant revenue, and donations. • Business-Type Activities program revenues such as "Charges for services" include water and sewer sales, engineering fees, and solid waste pickup administration fees. • Business-Type Activities program revenues such as "Operating Grants and Contributions" include water and sewer connection fees and cash donations for operating expenses. • Business-Type Activities program revenues such as "Capital Grants and Contributions" include developer donated water and sewer lines and donations for capital outlay. Governmental Activities: Governmental net position in FY2019 increased from $153,841,500 to $172,598,425. Governmental revenue finished the fiscal year at$71,901,038 resulting in an increase over last fiscal year. Property tax revenue increased from last year to finish the fiscal year at$34,287,294.This increase in property tax revenue was the result of new residential and commercial construction growth along with the City exercising its ability to increase property tax revenue by up to 3.0%as allowed by State statute.This result in property tax revenue has been consistent for the City over the past few years. The second significant source of governmental revenue in FY2019 was in the category Charges for Services. A majority of this category's revenues were development related; commercial and residential building permits and filing fees. Charges for Services finished FY2019 at$13,668,208 as compared to $12,837,399 in FY2018. Total governmental expenses increased from last fiscal year to finish FY2019 at$55,773,320. The function of Administration accounted for$9,783,817 of the total governmental expenses. Administration includes the support departments: Human Resources, Information Technology, Legal, and Finance. In the transfers section of the Statement of Activities one half of the expenses for the support departments are transferred to the Enterprise Fund. Administration also includes Mayor and Council, City Clerk, and City Hall. Most of the increase in Administration is associated to increases in benefits for personnel. The Police Department expenses accounted for$19,486,967 of the total governmental expenses. Police personnel and operating expenses both increased year over year. Police added 8 new positions to their staff during FY2019. Fire Department expenses increased during FY2019 to a total of$12,852,877 as compared to FY2018 of $11,637,651. Similar to the Police Department, personnel and operating expenses increased year over year. The Fire Department added 1 new position to their staff during FY2019. Most of the increase in personnel costs is associated to increases in benefits and filling vacancies from the previous fiscal year. 8 Meridian City Council Meeting Agenda March 17,2020— Page 18 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 The Parks Department expenses accounted for$7,566,494 of the total governmental expenses. Parks personnel and operating expenses increased year over year. Parks added 1.5 new positions to their staff during FY2019. Business-Type Activities: The September 30, 2019 net position for the City's water and sewer utilities was $382,444,422 as compared to the net position at September 30, 2018 of$350,563,079.The activities of the water and sewer services, revenues minus expenses, increased the net position by$31,881,343 in FY2019. A majority of the increase in FY2019 can be associated to the contributed capital that the City received throughout the year. When developers complete a development project they transfer ownership of utility infrastructure (i.e. water and sewer lines) within the development to the City.The City assumes responsibility for maintenance and replacements of the utility infrastructure. For capital expenditures,the City has consistently completed high dollar infrastructure projects year after year to keep up with City growth and regulatory requirements during the last ten years. Large, on-going construction projects include water and sewer lines,water wells and mains, and expansion and technological improvements to the wastewater treatment plant. The Proprietary Fund is divided into three departments: Wastewater, Water, and Public Works. Within Public Works there are several support services; professional engineering support, construction management, inspections, utility billing, and environmental education. In FY2019 the utility finished with total expenditures of$27,221,677. The Water Department continued to complete various capital water supply and distribution projects during FY2019 to support the growth in the City.Their personnel and operating expenditures increased about$980 thousand year over year. Depreciation accounted for about$365 thousand of the year over year change with the remaining increase associated to three additional staff added during FY2019 in the Water Department. The Wastewater Department continued numerous capital construction projects in FY2019 to accommodate the increased growth demands the City has experienced over the past 10 years.The Wastewater Department has continued the expansion of the treatment plant to satisfy the requirements imposed upon the City by the Federal Government.The mandates set by the Federal Government will produce various improvements at the treatment plant for both capacity and treatment.The Wastewater Department's personnel and operating expenditures increased slightly in FY2019. The Sewer and Water Utility have two principal sources of operating revenue; sewer usage fees and water usage fees. • Sewer usage fees are monthly fees utility customers pay to the City for the collection and treatment of water flushed down the sewage system. • Water usage fees are monthly fees utility customers pay to the City for the water supplied in and on their property. Usage fees must cover basic fixed costs to keep the system operational and maintained. 9 Meridian City Council Meeting Agenda March 17,2020— Page 19 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 Connection or assessment revenues are fees charged when a property is "connected"to the system.The end goal of the fee is to produce income to enable the City to build infrastructure that "maintains a consistent level of service"for existing customers as well as new customers.These fees are classed as non-operating revenue. When the City is growing, connection revenue provides resources to expand and improve the system to accommodate the additional demands created by growth. For FY2019,the utility ended the fiscal year with $61,732,227 in total revenue as compared to$61,166,808 for FY2018. Of the major revenue sources for the utility, the sewer and water usage fees experienced a slight increase year over year while the connection/assessment fees ended the fiscal year lower than FY2018. FINANCIAL ANALYSIS OF THE CITY'S FUNDS Governmental Funds Governmental Funds provide information about near-term inflows, outflows, and balances of resources that are available for spending.At the end of a fiscal year the unreserved fund balance serves as a useful measure of a government's net resources.Types of governmental funds reported by the City include the General Fund, the Capital Projects Fund,the Impact Fee Fund, and the Public Safety Fund. At the end of FY2019,the City's governmental funds had a combined ending fund balance of$75,970,506, an increase of$11,584,108 over the combined ending fund balance at the end of the prior year. In accordance with GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions the fund balances are classified for the year ended September 30, 2019 as follows; of the combined ending fund balance of$75,970,506, $370,275 is in prepaid accounts and non-spendable, $15,975,530 is restricted by law, $18,189,730 has been committed by City Council to specific purposes, $1,672,298 is assigned by intent of the City to specific purposes, and $39,762,673 is unassigned and available for spending by the City. The General Fund is the primary operating fund of the City, used for major operations including Fire, Police, Development Services, Parks and Recreation, Elected Officials, and Administration.At the end of FY2019 the unassigned fund balance of the General Fund increased from the FY2018 balance.The City has established a best practice to always maintain a minimum balance within the unassigned fund balance to protect on-going and necessary personnel and operating expenses. Currently the City considers about$17 million of the unassigned fund balance to be a reserve. At September 30, 2019,the City considers about$22 million of the $39,762,673 unassigned fund balance available for budgeting new projects. The Impact Fee Fund is a restricted fund, and by state statute can only be spent on Police, Fire, and Parks capital projects that maintain the level of service existing when the fees were adopted.The City collects impact fees when a building permit is purchased. Park fees are collected only for residential buildings, Fire and Police fees are collected at the sale of both residential and commercial building permits. At the end of FY2019,the Impact Fund had a fund balance of$15,973,516. The Capital Projects Fund is restricted by City ordinance. At the end of each fiscal year, if development related permit fees exceed the costs of the Community Development Department (includes Planning Department, Building Department,Administration, and Economic Development);the excess may be transferred into the Capital Projects Fund.The funds can be used for general government construction projects or the purchase of 10 Meridian City Council Meeting Agenda March 17,2020— Page 20 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 equipment with significant cost and a long life, i.e. a fire engine. At the end of FY2019 the Capital Projects Fund had a balance of$14,766,460. Assigned for Public Safety purchases is a fund used to save for public safety construction or large capital purchases, principally fire engines. At the end of FY2019 this fund had a balance of$2,023,270. General Fund Budgetary Highlights Budget to Actual comparisons are found following the Notes to the Financial Statements within the Supplemental section of this Audit Report. Below is a discussion regarding the General Fund Budget to Actual comparison. The final FY2019 General Government budget was$65,868,048.Actual expenditures were$56,731,554. FY2019 General Fund actual revenue of$67,317,399 exceeded the final budget of$57,217,684. The largest percentage of General Fund revenue resides in property tax and finished FY2019 at$34,234,694. Each budget year, by state law,taxing entities are allowed to increase the amount of property tax revenue they received during the prior calendar year by 3%.The City is also allowed to apply the prior year levy rate to the net market value of new construction. Since property taxes are paid in arrears this allows the taxing entity to collect revenue generated by new development.This helps the City provide services that new growth requires. For FY2019 the City elected to apply for 3%of the property tax increase to maintain the expected services resulting from the continued growth and inflation that is occurring in the City. Intergovernmental revenue sharing is the second largest revenue stream in FY2019 and finished the fiscal year at$11,164,389.This category includes grants, sales tax revenue sharing, and a joint powers service agreement with the Meridian Rural Fire District. Sales tax revenue is the largest item in intergovernmental revenue.The state distributes sales tax revenue to cities and counties based on a formula that in part uses population for each taxing entity. Increases in Meridian's population coupled with a more robust economy have resulted in an increase in revenue sharing for Meridian the last number of years.The increased revenue for the City has been used to allocate the necessary resources to the departments for services to be provided to the City. The third largest source of General Fund revenue in FY2019 was licenses and permits, namely building permit sales.At the end of FY2019,the licenses and permits revenue finished the year at$9,156,184.The City is cautious when preparing the budget for this category because a swing in the housing market will drastically reduce permit revenue. Additionally, commercial permit revenue is difficult to predict because the fee structure is based on numerous factors such as square footage,fixtures, and value. Multi-family housing development is relatively new to the City of Meridian. Following national trends the last few years the City issued more building permits for multi-family housing than at any time in the past. Budgeting for these permits, as with commercial, is difficult due to complexities in how building permits amounts are calculated. Impact fee revenue exceeded the budgeted amount by$3,901,298.As explained above, impact fees are charged when the building permit is issued and the revenue is restricted to a narrow use by state law. 11 Meridian City Council Meeting Agenda March 17,2020— Page 21 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 There are three categories of budget expenditures; personnel, operating, and capital outlay.The discussion below will address each category and the differences between budget and actual. Personnel expenses are a combination of on-going costs like wages, income taxes, medical benefits, PERSI retirement, and worker's compensation.The total actual personnel expense was$37,088,801 as compared to the final budget of$41,089,783. The primary reason for the variance between actual and budget is related to the amount of vacancy positions that were not filled during the fiscal year. Overall the City added 17.5 positions to the Governmental Funds FY2019 budget; these positions were filled at various times throughout the year. Operating expenses are a combination of on-going costs like fuel, utilities, supplies, and on-going maintenance, and one-time expenses like payments to consultants, or one time purchases of equipment.The total actual operating expense was$13,016,696 as compared to the final budget of$13,302,835.The largest budget to actual variance for the operating expenses is due to the City not expending grant dollars as anticipated (about $351,000 unspent). Capital expenditures are a combination of one-time expenses like new vehicles, park construction, software acquisition, and building improvements.The total Governmental Fund FY2019 capital expense was $6,626,057 as compared to the final budget of$11,475,430. The largest budget to actual variance for capital expenses is related to Fire station #6 construction.The station construction is planned for completion during FY2020. All remaining budget amounts pertaining to uncompleted capital projects will be completed in FY2020. CAPITAL ASSET and DEBT ADMINISTRATION Capital Assets At the end of FY2019 the City had $446,730,514 invested in capital assets (net of accumulated depreciation). During the fiscal year the City's total investment in net assets increased. Major capital asset additions in the General Government Funds in FY2019 included: • $5,168,267 in Park Infrastructure Construction and Development • $2,330,467 in Land for Fuller Park transfer from Western Ada Recreation District • $1,241,588 in new Equipment and Vehicles • $3,294,226 in Capital projects still in construction and not yet completed for Fire Station#6, Pathway Construction, and Homecourt Renovations Major capital asset additions in the Business-type Funds in FY2019 included: • $1,890,883 in Equipment and Well construction • $12,808,595 in constructed Waterlines and Sewerlines • $17,464,263 in Capital projects still in construction and not yet completed (includes various wastewater treatment plant construction projects to manage growth demands and treatment mandates) The City booked $5,230,037 in depreciation expense for Governmental City functions and $10,842,501 for Business-type activities (See Note 5 to the financial statements). 12 Meridian City Council Meeting Agenda March 17,2020— Page 22 of 226 City of Meridian, Idaho Management's Discussion and Analysis September 30, 2019 Debt Administration The City has no outstanding debt for the year ended September 30, 2019. FY2020 Economic Factors and Budgetary Considerations The City of Meridian prepares an economic forecast as a component in the process of developing the annual budget. Following local and national indicators currently affecting the City of Meridian,the City's approved FY2020 budget anticipated a level of economic activity commiserate with the prior year. Since the spring of 2012, construction and development has continued to be active and steady.The following considerations by the City Council were taken when it adopted the FY2020 Budget: • The City provided for a compensation pool for the non-public safety employees of 4.5%. • The City considered the current FY2019 economic conditions and trends while working on the FY2020 budget.The City maintained that a conservative approach to revenue projections was in the best interest of the City. • The City Council elected to increase the annual property taxes by 1.5%which is allowable by State code. • The City continued the practice of taking on no debt. • The Fire Department labor contract negotiations were agreed upon for FY2019 for 2 years and will be open for negotiations again starting FY2021. • The City's sewer and water customer utility accounts continue to see growth of about 4.35%annually (based on last 10 year average). Requests for Information This report is designed to provide a general overview of the City of Meridian's finances for our citizens and customers. If you have questions about this report or need additional financial information, contact: City of Meridian Finance Department 33 E. Broadway Ave. Meridian, Idaho 83642 Phone: (208) 888-4433 13 Meridian City Council Meeting Agenda March 17,2020— Page 23 of 226 City of Meridian, Idaho Statement of Net Position September 30, 2019 Primary Government Governmental Business-Type Component Activities Activities Total Unit Assets Current Assets Cash and cash equivalents $ 49,057,072 $ 27,358,180 $ 76,415,252 $ 3,103,865 Restricted cash and cash equivalents 13,596,885 - 13,596,885 - Investments 12,246,137 24,262,218 36,508,355 - Restricted investments 3,126,583 - 3,126,583 - Receivables Accounts(net of$30,000 allowance for enterprise fund uncollectibles) 1,293,429 3,672,798 4,966,227 155,345 Current portion of note receivable - 57,720 57,720 - Property taxes 37,037,274 - 37,037,274 2,204,262 Due from other governmental units 3,056,591 - 3,056,591 - Interest 165,603 109,359 274,962 - Deposits and prepaid expenses 371,517 284,068 655,585 4,078 Total current assets 119,951,091 55,744,343 175,695,434 5,467,550 Noncurrent Assets Long-term note receivable - 559,322 559,322 - Capital assets Land, infrastructure, and other assets not depreciated 35,065,940 78,370,718 113,436,658 672,384 Buildings, improvements and equipment, net of depreciation 72,560,515 260,733,341 333,293,856 - Total noncurrent assets 107,626,455 339,663,381 447,289,836 672,384 Deferred Outflow of Resources Pension obligations 2,812,096 706,914 3,519,010 - $ 230,389,642 $ 396,114,638 $ 626,504,280 $ 6,139,934 See Notes to Financial Statements 14 Meridian City Council Meeting Agenda March 17,2020— Page 24 of 226 City of Meridian, Idaho Statement of Net Position September 30, 2019 Primary Government Governmental Business-Type Component Activities Activities Total Unit Liabilities Current Liabilities Accounts payable $ 4,288,251 $ 7,094,331 $ 11,382,582 $ 662,027 Accrued payroll and taxes 1,327,227 295,641 1,622,868 - Customer deposits 1,508,553 2,343,245 3,851,798 - Due within one year Accrued vacation-current portion 241,348 32,640 273,988 - Note payable-current portion - - - 115,277 Total current liabilities 7,365,379 9,765,857 17,131,236 777,304 Noncurrent Liabilities Accrued vacation-less current portion 1,855,033 293,763 2,148,796 - Due to Developers - - - 315,912 Note payable-less current portion - - - 170,599 Settlement payable - 240,000 240,000 - Deferred revenue - 312,813 312,813 Net pension liability 8,364,682 2,120,393 10,485,075 - Total noncurrent liabilities 10,219,715 2,966,969 13,186,684 486,511 Deferred Inflows of Resources Pension obligations 3,870,289 937,390 4,807,679 - Unavailable revenues-property taxes 36,335,834 - 36,335,834 2,161,210 Total deferred inflows of resources 40,206,123 937,390 41,143,513 2,161,210 Total liabilities and deferred inflows 57,791,217 13,670,216 71,461,433 3,425,025 Net Position Net investment in capital assets 107,626,455 339,104,059 446,730,514 386,508 Restricted 2,328,401 Impact funds 15,973,516 - 15,973,516 - Grant funds 2,014 - 2,014 - Unrestricted 48,996,440 43,340,363 92,336,803 - Total net position 172,598,425 382,444,422 555,042,847 2,714,909 $ 230,389,642 $ 396,114,638 $ 626,504,280 $ 6,139,934 See Notes to Financial Statements 15 Meridian City Council Meeting Agenda March 17,2020— Page 25 of 226 Program Revenues Operating Capital Charges for Grants and Grants and Functions/Programs Expenses Services Contributions Contributions Primary Government Governmental Activities General government Administration $ 9,783,817 $ 260,091 $ 662,954 $ - Public safety Law enforcement 19,486,967 1,150,342 96,056 785,088 Fire department 12,852,877 1,435,161 12,560 2,718,856 Parks and recreation 7,566,494 1,344,867 190,637 6,706,752 Community development 6,083,165 9,477,747 19,340 - Total governmental activities 55,773,320 13,668,208 981,547 10,210,696 Business-Type Activities Water and sewer 27,221,677 27,273,239 20,536,811 12,337,137 Total Primary Government $ 82,994,997 $ 40,941,447 $ 21,518,358 $ 22,547,833 Component Unit Downtown development $ 2,104,042 $ - $ 206,618 $ - General revenues Shared revenues Property taxes, levied for general purposes Franchise fees Sales tax and other governmental Investment earnings Net increase in fair value of investments Miscellaneous Gain (Loss)on sale of capital assets Transfers-internal activities Total general revenues and transfers Change in Net Position Net Position, Beginning of Year Net Position, Ending of Year See Notes to Financial Statements Meridian City Council Meeting Agenda March 17,2020— Page 26 of 226 City of Meridian, Idaho Statement of Activities Year Ended September 30, 2019 Net(Expense) Revenue and Changes in Net Position Primary Government Government Business-type Component Activities Activities Total Unit $ (8,860,772) $ - $ (8,860,772) $ - (17,455,481) - (17,455,481) - (8,686,300) - (8,686,300) - 675,762 - 675,762 - 3,413,922 - 3,413,922 - (30,912,869) - (30,912,869) - - 32,925,510 32,925,510 - $ (30,912,869) $ 32,925,510 $ 2,012,641 $ - $ - $ - $ - $ (1,897,424) $ 34,287,294 $ - $ 34,287,294 $ 1,832,254 1,501,393 - 1,501,393 - 8,942,190 - 8,942,190 - 1,667,409 1,003,707 2,671,116 16,413 445,101 655,038 1,100,139 - 61,838 9,532 71,370 4,234 135,362 (83,237) 52,125 - 2,629,207 (2,629,207) - - 49,669,794 (1,044,167) 48,625,627 1,852,901 18,756,925 31,881,343 50,638,268 (44,523) 153,841,500 350,563,079 504,404,579 2,759,432 $ 172,598,425 $ 382,444,422 $ 555,042,847 $ 2,714,909 16 Meridian City Council Meeting Agenda March 17,2020— Page 27 of 226 City of Meridian, Idaho BalanceSheet—Governmental Funds September 30, 2019 Total Capital Governmental General Projects Funds Assets Cash and cash equivalents $ 37,369,087 $ 11,687,985 $ 49,0S7,072 Investments 12,237,592 8,545 12,246,137 Receivables Accounts 1,290,993 2,436 1,293,429 Property taxes 37,037,274 - 37,037,274 Due from other governmental units 3,056,591 - 3,056,591 Interest 143,176 22,427 165,603 Prepaid items 371,517 - 371,517 Restricted assets Cash and cash equivalents 13,596,885 - 13,596,885 Investments 3,126,583 - 3,126,583 $ 108,229,698 $ 11,721,393 $ 119,951,091 Liabilities, Deferred Inflows and Fund Balance Liabilities Current Liabilities Accounts payable $ 4,096,089 $ 46,161 $ 4,142,250 Accrued payroll and taxes 1,327,227 - 1,327,227 Customer deposits 1,508,553 - 1,508,553 Total current liabilities 6,931,869 46,161 6,978,030 Deferred Inflows of Resources Unavailable revenue-property taxes 37,002,555 - 37,002,555 Total liabilities and deferred inflows 43,934,424 46,161 43,980,585 Fund Balance Nonspendable Prepaids 371,517 - 371,517 Restricted Impact Fund 13,143,501 - 13,143,501 Fund Balance Budget of Carryforward 2,830,015 - 2,830,015 Grant fund 2,014 - 2,014 Committed Capital Projects Fund 3,091,228 11,624,556 14,715,784 Fund Balance Budget of Carryforward - 50,676 50,676 Self Funding Trust Reserve 1,400,000 - 1,400,000 Public Safety Fund 2,023,270 - 2,023,270 Assigned Fund Balance Budget of Carryforward 1,671,056 - 1,671,056 Unassigned 39,762,673 - 39,762,673 Total fund balance 64,295,274 11,675,232 75,970,506 $ 108,229,698 $ 11,721,393 $ 119,951,091 See Notes to Financial Statements 17 Meridian City Council Meeting Agenda March 17,2020— Page 28 of 226 City of Meridian, Idaho Reconciliation of the Balance Sheet of Governmental Funds to the Statement of Net Position September 30, 2019 Fund balances-total governmental funds $ 75,970,506 Amounts reported for governmental activities in the statement of activities are different because: Capital assets used in governmental activities are not financial resources and therefore are not reported in the funds. 107,626,455 Retainage that are not due and payable in the current period and, therefore, are not reported in the governmental funds. (146,001) Some of the property taxes receivable are not available to pay for current-period expenditures and therefore are deferred in the funds. 666,721 Long-term liability is not due and payable in the current period and therefore is not reported in the funds. Net pension liability (8,364,682) Deferred outflows of resources related to pension obligations. 2,812,096 Deferred inflows of resources related to pensions. (3,870,289) Accrued vacation is not due and payable in the current period and therefore is not reported in the funds. (2,096,381) Net position of governmental activities $ 172,598,425 See Notes to Financial Statements 18 Meridian City Council Meeting Agenda March 17,2020— Page 29 of 226 City of Meridian, Idaho Statement of Revenues, Expenditures, and Changes in Fund Balances—Governmental Funds Year Ended September 30, 2019 Total Capital Governmental General Projects Funds Revenues Taxes $ 34,234,694 $ - $ 34,234,694 Licenses and permits 9,156,184 - 9,156,184 Intergovernmental 11,164,389 - 11,164,389 Franchise fees 1,501,393 - 1,501,393 Fines and forfeitures 522,113 - 522,113 Charges for services 2,662,081 - 2,662,081 Interest 1,390,163 277,246 1,667,409 Miscellaneous 61,838 - 61,838 Donations 163,962 - 163,962 Impact revenues 6,460,582 - 6,460,582 Total revenues 67,317,399 277,246 67,594,645 Expenditures General government 8,643,896 - 8,643,896 Public safety 30,325,920 - 30,325,920 Parks and recreation 5,146,853 - 5,146,853 Community development services 5,988,828 - 5,988,828 Capital outlay 6,626,057 2,956,882 9,582,939 Total expenditures 56,731,554 2,956,882 59,688,436 Excess (Deficiency) of Revenues Over(Under) Expenditures 10,585,845 (2,679,636) 7,906,209 Other Financing Sources (Uses) Operating transfer in 2,629,207 - 2,629,207 Operating transfer out (3,530,943) 3,530,943 - Unrealized gain on investments 436,556 8,545 445,101 Proceeds from sale of capital assets 603,591 - 603,591 Total other financing sources 138,411 3,539,488 3,677,899 Net Change in Fund Balances 10,724,256 859,852 11,584,108 Fund Balance, Beginning of Year 53,571,018 10,815,380 64,386,398 Fund Balance, End of Year $ 64,295,274 $ 11,675,232 $ 75,970,506 See Notes to Financial Statements 19 Meridian City Council Meeting Agenda March 17,2020— Page 30 of 226 City of Meridian, Idaho Reconciliation of the Statement of Revenues, Expenditures, and Changes in Fund Balances of Governmental Funds to the Statement of Activities Year Ended September 30, 2019 Change in fund balance -total governmental funds $ 11,584,108 Amounts reported for governmental activities in the statement of net position are different because: Governmental funds report capital outlay as expenditures. However, in the statement of activities the cost of those assets is allocated over their estimated useful lives and reported as depreciation expense.This is the amount by which capital outlays exceeded depreciation and loss on sale of assets in the current period. New capital assets 9,832,793 Depreciation (5,230,037) Loss on sale of fixed assets (468,231) Total 4,134,525 Capital assets contributed by citizens or developers are not a source of financial resources and thus, are not recognized in the governmental funds. 3,628,552 Some property tax revenue in the statement of activities does not provide current financial resources and is not reported as revenue in the governmental funds. 52,600 (Expenditures) revenues related to the net pension liability that do not require the use of current financial resources and therefore are not reported as expenditures in governmental funds. (239,557) Expenditures related to the long-term portion of accrued vacation do not require the use of current financial resources and therefore are not reported as expenditures governmental funds. (403,303) Change in net position of governmental activities $ 18,756,925 See Notes to Financial Statements 20 Meridian City Council Meeting Agenda March 17,2020— Page 31 of 226 City of Meridian, Idaho Statement of Net Position—Proprietary Fund September 30, 2019 Enterprise Fund Water and Sewer Assets Current Assets Cash and cash equivalents $ 27,358,180 Investments 24,262,218 Receivables Accounts (net of$30,000 allowance for uncollectibles) 3,672,798 Current portion of long-term note receivable 57,720 Interest 109,359 Prepaids 284,068 Total current assets 55,744,343 Noncurrent Assets Long-term note receivable 559,322 Capital assets Land 2,350,092 Easements 13,932,790 Construction in progress 62,087,836 Buildings and improvements other than buildings 89,316,923 Sewer and water lines 231,110,272 Machinery and equipment 52,351,884 Less accumulated depreciation (112,045,738) Total noncurrent assets 339,663,381 Deferred Outflow of Resources Pension obligations 706,914 $ 396,114,638 See Notes to Financial Statements 21 Meridian City Council Meeting Agenda March 17,2020— Page 32 of 226 City of Meridian, Idaho Statement of Net Position—Proprietary Fund September 30, 2019 Enterprise Fund Water and Sewer Liabilities and Net Position Current Liabilities Accounts payable $ 7,094,331 Accrued payroll and taxes 295,641 Accrued vacation -current portion 32,640 Customer deposits 2,343,245 Total current liabilities 9,765,857 Noncurrent Liabilities Accrued vacation - less current portion 293,763 Net pension liability 2,120,393 Settlement payable 240,000 Deferred revenue 312,813 Total noncurrent liabilities 2,966,969 Deferred Inflow of Resources Pension obligations 937,390 Net Position Invested in capital assets 339,104,059 Unrestricted 43,340,363 Total net position 382,444,422 S 396,114,638 See Notes to Financial Statements 22 Meridian City Council Meeting Agenda March 17,2020— Page 33 of 226 City of Meridian, Idaho Statement of Revenues, Expenses, and Changes in Fund Net Position—Proprietary Fund Year Ended September 30, 2019 Enterprise Fund Water and Sewer Operating Revenues Charges for services Water sales $ 8,837,547 Sewer sales 15,967,555 Other service revenues 465,390 Sale of meters 683,320 Trash billing service 906,603 Engineering fees 412,824 Miscellaneous 9,532 Total operating revenues 27,282,771 Operating Expenses Personnel services 8,908,209 Other services and charges 3,200,391 Depreciation 10,842,501 Supplies 3,068,699 Heat, lights and power 1,201,877 Total operating expenses 27,221,677 Operating Income 61,094 Nonoperating Revenues (Expenses) Interest revenue 1,003,707 Connection assessment fees and donations 20,608,469 Loss on sale of fixed assets (83,237) Net increase in fair value of investments 655,038 Total nonoperating revenues 22,183,977 Income Before Contributions and Transfers 22,245,071 Donated waterlines and sewerlines 12,265,479 Operating transfers out (2,629,207) Change in Net Position 31,881,343 Net Position, Beginning of Year 350,563,079 Net Position, End of Year $ 382,444,422 See Notes to Financial Statements 23 Meridian City Council Meeting Agenda March 17,2020— Page 34 of 226 City of Meridian, Idaho Statement of Cash Flows—Proprietary Fund Year Ended September 30, 2019 Enterprise Fund Water and Sewer Operating Activities Receipts from customers and users $ 28,144,810 Payments to suppliers (7,792,108) Payments to employees (8,815,698) Net Cash from Operating Activities 11,537,004 Noncapital Financing Activities Operating transfer to general fund (2,629,207) Net Cash used for Noncapital Financing Activities (2,629,207) Capital and Related Financing Activities Connection assessment fees 20,608,469 Proceeds from sale of capital assets 3,882 Cost from disposal of capital assets (10,065) Payments on notes receivable 102,047 Acquisition of capital assets (22,036,524) Net Cash used for Capital and Related Financing Activities (1,332,191) Investing Activities Purchase of investments (8,979,278) Sale of investments 14,906,916 Interest received 1,005,508 Net Cash from Investing Activities 6,933,146 Net Change in Cash 14,508,752 Cash and Cash Equivalents, Beginning of Year 12,849,428 Cash and Cash Equivalents, End of Year $ 27,358,180 Reconciliation of Operating Income to Net Cash from Operating Activities Operating income $ 61,094 Adjustments to reconcile operating income to net cash from operating activities Depreciation 10,842,501 GASB 68 actuarial pension expense 55,068 Changes in assets and liabilities Accounts receivable (163,801) Prepaid items (12,697) Accounts payable (144,643) Accrued payroll and taxes 37,443 Customer deposits 862,039 Net Cash from Operating Activities $ 11,537,004 Supplemental Disclosure of Cash Flow Information Developer and customer contributed sewer and water lines $ 12,265,479 See Notes to Financial Statements 24 Meridian City Council Meeting Agenda March 17,2020— Page 35 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 1 - Summary of Significant Accounting Policies The City of Meridian, Idaho (the City)was incorporated August, 1903.The City operates under a mayor and council form of government and provides the following services as authorized by its charter; public safety (police and fire), community planning and development, parks and recreation, general administrative services, and water and sewer service. The accounting and reporting policies of the City relating to the funds included in the accompanying basic financial statements conform to generally accepted accounting principles applicable to state and local governments.The Governmental Accounting Standards Board (GASB) is the accepted standard setting body for establishing government accounting and financial reporting principles.The more significant of the City's accounting policies are described below. Financial Reporting Entity As required by generally accepted accounting principles,these basic financial statements present the City in conformance with GASB. Component units are organizations that are included in the reporting entity because of the significance of their operational or financial relationships with the City and are legally separate organizations for which the City is financially accountable.The component unit column in the combined financial statements is the financial data of the City's single component unit,the Meridian Development Corporation (MDC). MDC is a separate and distinct legal entity created by state statute.The directors of MDC are appointed by the Mayor and approved by the City Council. MDC promotes downtown development services for the citizens of the City. Complete financial statements can be obtained from the City of Meridian Division of Financial Management, 33 East Broadway Avenue, Meridian, Idaho. Government-Wide and Fund Financial Statements The government-wide financial statements (i.e.,the statement of net position and the statement of activities) report information on all of the nonfiduciary activities of the primary government.The effect of interfund activity has been removed from these statements. Governmental activities, which normally are supported by taxes and intergovernmental revenues, are reported separately from business-type activities which rely,to a significant extent, on fees and charges for support. The statement of activities demonstrates the degree to which the direct expenses of a given function or segment is offset by program revenues. Direct expenses are those that are clearly identifiable with a specific function or segment. Program revenues include; charges to customers or applicants who purchase, use, or directly benefit from goods, services, or privileges provided by a given function or segment, grants and contributions that are restricted to meeting the operational or capital requirements of a particular function or 25 Meridian City Council Meeting Agenda March 17,2020— Page 36 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 segment.Taxes and other items not properly included among program revenues are reported instead as general revenues. Separate financial statements are provided for governmental funds and proprietary funds. Major individual governmental funds and major individual enterprise funds are reported as separate columns in the fund financial statements. Measurement Focus, Basis of Accounting, and Financial Statement Presentation The government-wide financial statements are reported using the economic resources measurement focus and the accrual basis of accounting, as are the proprietary fund financial statements. Revenues are recorded when earned, and expenses are recorded when a liability is incurred, regardless of the timing of related cash flows. Property taxes are recognized as revenues in the year for which they are levied. Grants and similar items are recognized as revenue as soon as all eligibility requirements imposed by the provider have been met. Governmental fund financial statements are reported using the current financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available when they are collectible within the current period or soon enough thereafter to pay liabilities of the current period. For this purpose, the government considers revenues to be available if they are collected within 60 days of the end of the current fiscal period. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. However, debt service expenditures, as well as expenditures related to compensated absences and claims and judgments, are recorded only when payment is due. Property taxes,franchise taxes, licenses, and interest associated with the current fiscal period are all considered to be susceptible to accrual and so have been recognized as revenues of the current fiscal period. Only the portion of special assessments receivable due within the current fiscal period is considered to be susceptible to accrual as revenue of the current period. All other revenue items are considered to be measurable and available only when cash is received by the government. The City reports the following major governmental funds; General Fund—The General Fund is the general operating fund of the City. It is used for all financial resources except those required to be accounted for in another fund. Capital Projects Fund— The Capital Projects Fund is used to account for financial resources to be used for the acquisition or construction of major capital facilities (other than those financed by proprietary funds). The City reports the following major proprietary fund; Enterprise Fund—The Enterprise Fund is used to account for water and sewer operations financed and operated in a manner similar to private business. The intent of the governing body is that costs (expenses, including depreciation) of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges. Additionally,the governing body may have decided that periodic determination of revenues earned, expenditures incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purposes. 26 Meridian City Council Meeting Agenda March 17,2020— Page 37 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 As a general rule, the effect of inter-fund activity has been eliminated from the government-wide financial statements. Exceptions to this general rule are charges between various functions of the government when elimination of these charges would distort the direct costs and program revenues reported for the various functions concerned. Amounts reported as program revenues include: 1) charges to customers or applicants for goods, services, or privileges provided, 2) operating grants and contributions, and 3) capital grants and contributions, including special assessments. Internally dedicated resources are reported as general revenues rather than as program revenues. Proprietary funds distinguish operating revenues and expenses from non-operating items. Operating revenues and expenses generally result from providing services and products and delivering goods in connection with a proprietary fund's principal ongoing operations.The principal operating revenues of the City's enterprise funds are charges for services to customers for water and sewer sales and services. Operating expenses for enterprise funds include the cost of sales and services, administrative expenses, and depreciation on capital assets.All revenues and expenses, such as fees property owners pay to connect to the utility system, not meeting this definition are reported as non-operating revenues and expenses. Cash and Cash Equivalents For purposes of the statement of cash flows,the City considers all highly liquid investments with a maturity of three months or less when purchased to be cash equivalents. Property Taxes Receivable Within the governmental fund financial statement, property taxes are recognized as revenue when the amount of taxes levied is measurable, and proceeds are available to finance current period expenditures. Available tax proceeds include property tax receivables expected to be collected within sixty days after year end. Property taxes attach as liens on properties on January 1, and are levied in September of each year.Tax notices are sent to taxpayers during November,with tax payments scheduled to be collected on or before December 20. Taxpayers may pay all or one half of their tax liability on or before December 20, and if one half of the amount is paid, they may pay the remaining balance by the following June 20. Since the City is on a September 30 fiscal year end, property taxes levied during September for the succeeding year's collection are recorded as deferred inflow of resources at the City's year end and recognized as revenue in the following fiscal year.Ada County bills and collects taxes for the City. Customer Services Receivable Amounts owed to the City for customer services are due from area residents and businesses and relate to water, sewer and trash services provided by the City.The receivable is reported net of an allowance for uncollectible accounts. An allowance is reported when accounts are proven to be uncollectible.The allowance for uncollectible accounts was $30,000 as of September 30, 2019. 27 Meridian City Council Meeting Agenda March 17,2020— Page 38 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Deposits and Prepaid Expenses Deposits and prepaid expenses consist of deposits paid by developers for various improvements as well as payments to vendors that reflect costs applicable to future accounting periods and are reported as prepaid expenses. Capital Assets Capital assets, which include property, plant, equipment and infrastructure assets (e.g., parks, wells, water and sewer lines and similar items) are reported in the applicable governmental or business-type activities columns in the government-wide financial statements. Capital assets are defined by the government as assets with an initial individual cost of$5,000 and over for machinery and equipment, $25,000 and over for building and land improvements, buildings, intangibles, and infrastructure, and an estimated useful life in excess of three years. Land acquisitions regardless of cost are recorded as capital assets. All material capital assets are valued at cost. Donated capital assets are valued at their acquisition value on the date donated. GASB requires that the City capitalize and report intangible assets, such as easements and internally created software.To value easements,the City uses current land values calculated from Ada County Assessor's data divided by two, internally developed software is valued at cost. Depreciation is recorded by use of the straight-line method.The book value of each asset is reduced by equal amounts over its estimated useful life as follows: Estimated Useful Life (Years) Buildings 30 Sewer plant 25 Sewer and water lines 50 Improvements other than buildings 10-50 Equipment and software 5-20 Public domain infrastructure 40 Maintenance, repairs, and minor renewals are charged to operations as incurred. When an asset is disposed of, accumulated depreciation is deducted from the original cost and any gain or loss arising from its disposal is credited or charged to operations. Major outlays for capital assets and improvements are capitalized as projects are constructed. Interest costs incurred during construction of capital assets of business-type activities are capitalized when they are material. No interest costs were included as part of the cost of capital assets under construction in the current year. 28 Meridian City Council Meeting Agenda March 17,2020— Page 39 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Compensated Absences Payable The City provides vacation and sick leave to its full-time employees. Earned vacation is paid to employees when taken or paid to employees or beneficiaries upon the employees' termination, retirement or death. The City does not pay earned sick pay upon the employees'termination, retirement or death for non-union employees. The Fire Department union members are paid ten percent of their sick leave accrual upon the employees' voluntary termination, 25% upon employees' retirement, and 100% upon employees' death. The amount of unused vacation accumulated by City employees is accrued as an expense when incurred in the Proprietary Fund, which uses the accrual basis of accounting. In the Governmental Funds, only the amount that normally would be liquidated with expendable available financial resources is accrued as current year expenditures. Unless it is anticipated that compensated absences will be used in excess of a normal year's accumulation, no additional expenditures are accrued. Deferred Outflows/Inflows of Resources The statement of net position includes a separate section for deferred outflows of resources.The separate financial statement element represents a consumption of net position that applies to future period(s) and will not be recognized as an outflow of resources (expense) until then. The City's deferred outflow of resources is its pension obligation.The pension obligation is the difference between projected and actual investment earnings, the changes in assumptions,the change the City's proportionate share of the City's net pension liability, and the contributions subsequent to the measurement date of the City's net pension liability. In addition to the liabilities,the statement of net position includes a separate section for deferred inflows of resources.This separate financial statement element represents an acquisition of net position that applies to future period(s) and will not be recognized as an inflow of resources (revenue) until then.The City has two items that qualify for reporting in the category: the deferred pension obligation and unavailable revenue.The employer deferred pension obligation results from the difference between the expected and actual experience of the pension plan and the net difference between projected and actual investment earnings on the pension plan investments.The unavailable revenue is reported in both the statement of net position and the balance sheet for the governmental fund and represents the unavailable revenues from property taxes. Pensions For purposes of measuring the net pension liability and pension expense, information about the fiduciary net position of the Public Employee Retirement System of Idaho Base Plan (Base Plan) and additions to/deductions from the Base Plan's fiduciary net position have been determined on the same basis as they are reported by the Base Plan. For this purpose, benefit payments (including refunds of employee contributions) are recognized when due and payable in accordance with the benefit terms. Investments are reported at fair value. 29 Meridian City Council Meeting Agenda March 17,2020— Page 40 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Fund Balances Fund balance of governmental funds is reported in various categories based on the nature of any limitation requiring the use for specific purposes. Fund balances in the governmental balance sheet are categorized as follows: Non-spendable-when the resources cannot be spent because they are either legally or contractually required to be maintained intact, or are in a non-spendable form such as inventories, prepaid accounts, and assets held for resale. Restricted-when the constraints placed on the use of resources are either: (a) externally imposed by creditors, grantors, contributors, or laws or regulations of other governments: or(b) imposed by law through constitutional provisions or enabling legislation. Committed-when the City Council passes an ordinance or resolution that places specific constraints on how the resources may be used. The City Council can modify or rescind the ordinance or resolution at any time through passage of an additional ordinance or resolution, respectively. Assigned-when it is intended for a specific purpose and the authority to "assign" is delegated to the City's Chief Financial Officer. Unassigned-fund balance is the residual classification for the General Fund.This classification represents fund balance that has not been restricted, committed, assigned, or deemed as non-spendable within the General Fund.This classification is also used to report any negative fund balance amounts in other governmental funds. The City Council adopted a Fund Balance Policy that establishes a practice of reserving four months of the current year budget of personnel and recurring annual operating costs as minimum fund balance needed to ensure sufficient cash flow to meet the City's obligations.This reserve will be in the unassigned fund balance. This policy also recommends a spending order of restricted, committed, assigned and then unassigned unless Council approves otherwise. Risk Management The City is exposed to various risks of loss related to theft of, damage to, or destruction of assets.The City participates in a public entity risk pool, Idaho Counties Risk Management Pool (ICRMP),for liability, medical and disability insurance.The City's exposure to loss from its participation in ICRMP is limited only to the extent of their deductible. Encumbrances Encumbrance accounting, under which purchase orders, contracts, and other commitments for the expenditure of monies are recorded in order to reserve that portion of the applicable appropriation for budgetary purposes only. The City does not record encumbrances for the expenditure of monies. 30 Meridian City Council Meeting Agenda March 17,2020— Page 41 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Estimates The preparation of financial statements in conformity with accounting principles generally accepted in the United States of America requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenues and expenditures or expenses during the reporting period. Actual results could differ from those estimates. Note 2- Cash and Investments Cash and investments as of September 30, 2019 are classified in the accompanying financial statements as follows: Cash and cash equivalents $ 76,415,252 Cash and cash equivalents- restricted 13,596,885 Total cash and cash equivalents $ 90,012,137 Investments $ 36,508,355 Investments- restricted 3,126,583 Total investments $ 39,634,938 Investments Authorized by the State of Idaho and the City of Meridian's Investment Policy Investment types that are authorized for the City of Meridian by the Idaho Code and the City's investment policy are as follows: 1. Local,State and U.S.Agency Bonds 2. U.S.Agency Securities 3. Certificates of Deposit The City also participates in the State of Idaho Local Investment Pool (LGIP) and the State of Idaho Diversified Bond Fund (DBF). Both the LGIP and the DBF are regulated by Idaho Code under the oversight of the Treasurer of the State of Idaho.The Pools are not registered with the Securities and Exchange Commission or any other regulatory body.The State Treasurer does not provide any legally binding guarantees to support the value of the shares to participants. The LGIP is a low risk investment pool with high liquidity.Therefore, the City's investment in the pool is reported as a cash equivalent in the accompanying financial statements as it does not meet the definition of an investment.The LGIP is not currently rated by a nationally recognized rating agency.The funds are invested in short-term investments in the priority order of safety, liquidity, and yield. 31 Meridian City Council Meeting Agenda March 17,2020— Page 42 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 The DBF invests in longer term investment vehicles with higher returns over time than the LGIP.The DBF is not currently rated by a nationally recognized rating agency. However, the investment guidelines require that funds be invested in high quality securities that provide a high level of return,with a reasonable level of risk while meeting or exceeding the Barclay's Capital Intermediate A+Aggregate Fixed Income Index.The City invests money in the DBF that it does not expect to need within the next three to five years.The City's investment in the DBF is reported based on its pro-rata share of the fair market value provided by the fund for the entire portfolio. Fair Value Hierarchy Investments are measured at fair value on a recurring basis. Recurring fair value measurements are those that GASB Statements require or permit in the statement of net position at the end of each reporting period. Fair value measurements are categorized based on the valuation inputs used to measure an asset's fair value.The following provides a summary of the hierarchy used to measure fair value. • Level 1—Inputs are quoted prices in active markets for identical assets. • Level 2—Inputs other than quoted prices included within Level 1 that are observable for the asset or liability either directly or indirectly, including quoted prices for similar assets or liabilities. • Level 3—Valuations derived from valuation techniques in which significant valuation drivers are observable. The City's investment fair value measurements are as follows at September 30, 2019: Fair Value Measurements Using Levell Leve12 Leve13 Investments measured at fair value Fair Value Inputs Inputs Inputs Debt Securities U.S.Agency bonds $ 15,937,792 $ - $ 15,937,792 $ - Certificates of deposit 1,345,030 - 1,345,030 - Municipal bonds 1,001,253 - 1,001,253 - Total investments by fair value level 18,284,075 $ - $ 18,284,075 $ - Investments measured at the net asset value (NAV) State of Idaho Diversified Bond Fund (DBF) 21,350,863 Total investments at fair value $ 39,634,938 Level 2 inputs for the investments above are based on a matrix pricing model. Investments valued using the net asset value (NAV) per share generally do not have readily obtainable market values and are instead valued based on the City's pro-rata share of the pool's fair value of the underlying assets. Oversight for the Diversified Bond Fund is with the Idaho State Treasurer and Idaho Code,which defines allowable investments. In general, the investment guidelines require that funds be invested in high quality securities in a manner that provides higher total return than the shorter pools given a reasonable level of risk measured over a long period. 32 Meridian City Council Meeting Agenda March 17,2020— Page 43 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Securities in DBF are shared positions valued at current market values.The City values these investments based on information provided by the State of Idaho Treasurer's Office.The following table presents the unfunded commitments, redemption frequency and the redemption notice period for the City's investments measured at the NAV: Investments Measured at the NAV Unfunded Redemption Redemption Fair Value Commitments Frequency Notice Period State of Idaho Diversified Bond Fund (DBF) $ 21,350,863 None Monthly 5-25 days Disclosures Relating to Interest Rate Risk Interest rate risk is the risk that changes in market interest rates will adversely impact the fair value of an investment. Generally, the longer the maturity of an investment,the greater the sensitivity of its fair value to changes in market interest rates.This risk can be managed using a calculation called duration that uses various inputs such as yield and years until maturity to estimate interest rate risk. Generally,the higher the duration number, the higher the risk.The City manages exposure to interest rate risk by purchasing a combination of long and short-term investments.The City manages the portfolio so it is not necessary to sell securities before maturity.The City's policy does not limit the duration of the investments. Investment Type Fair Value Rating Duration U.S.Agency bonds $ 15,937,792 AA+ 1.21 Municipal bonds 1,001,253 AA+ 1.88 Idaho Diversified Bond Fund (DBF) 21,350,863 not rated 2.93 Idaho Local Government Investment Pool (LGIP) 79,639,920 not rated 0.29 Certificates of deposit 1,345,030 not rated Money market funds 8,114,541 not rated Other cash and cash equivalents 2,257,676 Total cash and investments $ 129,647,075 Disclosures Relating to Credit Risk Generally, credit risk is the risk that an issuer of an investment will not fulfill its obligation to the holder of the investment.This is measured by the assignment of a rating by a nationally recognized statistical rating organization.The City's investment policy is consistent with the State Code related to credit risk. Concentration of Credit Risk When investments are concentrated in one issuer this concentration represents increased risk of potential loss. The GASB has adopted a principal that governments should provide note disclosure when five percent of the entity's total investments are concentrated in any one issuer. Investments in obligations specifically guaranteed by the U.S. Government, mutual funds, and other pooled investments are exempt from disclosure.The City's investment policy has no limitations on the amount that can be invested in any one issuer. 33 Meridian City Council Meeting Agenda March 17,2020— Page 44 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Investments in any one issuer(other than State Investment Pools)that represent 5% or more of total City investments are as follows: Issuer Investment Type Reported Amount Percentage Federal Home Loan Mortgage U.S.Agency Bond $ 2,535,575 6.4% Federal National Mortgage U.S.Agency Bond 3,640,554 9.2% Federal Farm Credit Bank U.S.Agency Bond 3,331,107 8.4% Freddie Mac U.S.Agency Bond 61430,556 16.2% Custodial Credit Risk Custodial credit risk for deposits is the risk that, in the event of the failure of a depository financial institution, a government will not be able to recover its deposits or will not be able to recover collateral securities that are in possession of an outside party.The custodial credit risk for investments is the risk that in the event of the failure of the counterparty(e.g. broker-dealer)to a transaction, a government will not be able to recover the value of its investment or collateral securities that are in the possession of another party. At year end,the carrying amount of the City's cash deposits was$89,953,207 and the bank balance was $90,436,014. Of the bank balance $6,500,727 is guaranteed by the Securities Investor Protection Corporation, $250,000 was covered by federal depository insurance, $1,613,814 was collateralized with securities held at the Federal Home Bank of Seattle for First Interstate Bank and pledged to the City of Meridian, $79,580,989 was held by the State of Idaho Local Group Investment Pool, and the remainder of the City's deposits of$2,484,544 with First Interstate Bank are secured in an undivided collateral pool for public agencies. It is the City's policy to minimize exposure to custodial credit risk with investments by requiring that to the extent possible they be identified as to City of Meridian ownership and be held in the City's name. All commercial paper, agency bonds and municipal bonds are held in custody by Charles Schwab &Co. in the City's name.The City further reduces risk by confining investments to insured levels in any one institution. 34 Meridian City Council Meeting Agenda March 17,2020— Page 45 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 3 - Due from Other Governmental Units The following summarizes the intergovernmental receivables at September 30, 2019: State of Idaho State Liquor Dispensary $ 268,701 State Tax Commission 1,649,827 Idaho Transportation Department 8,159 Other Idaho Agencies 23,681 Federal Agencies 188,881 Meridian Downtown Development 68,276 Meridian Rural Fire District 226,561 Meridian School 973 Ada County 621,532 Total Due from Other Governmental Units $ 3,056,591 Note 4- Note Receivable In December 2014,the City entered into an agreement to annex the homes in a subdivision outside of city limits and provide them with water and sewer service. The subdivision had a utility district, Meridian Heights Water and Sewer District (MHWSD), which was dissolved in December 2014 upon approval from the District Court.All assets and liabilities of MHWSD were transferred to the City at that time, including MHWSD's debt of $1,280,294,which is being repaid to the City by the former members of MHWSD over a period of 20 years at an interest rate of 3.5%as follows: Beginning Balance Ending Balance as of October 1, Interest and as of September 30, 2018 Adjustments Payments 2019 Long-term note receivable $ 719,089 $ 24,545 $ (126,592) $ 617,042 Fiscal Years Annual Payment 2020 $ 57,720 2021 57,720 2022 57,720 2023 57,720 2024 57,720 2025-2029 288,600 2030 39,842 $ 617,042 35 Meridian City Council Meeting Agenda March 17,2020— Page 46 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 5 - Capital Assets Changes to capital assets are as follows: Balance Balance Governmental Activities Oct. 1, Sept. 30, 2018 Additions Deletions Transfers 2019 Capital assets, not depreciated Land $ 28,276,924 $ 2,330,467 $ 201,219 $ - $ 30,406,172 Easements 717,568 142,385 - - 859,953 Construction in progress 6,740,161 3,294,226 - (6,234,572) 3,799,815 Total capital assets, not depreciated 35,734,653 5,767,078 201,219 (6,234,572) 35,065,940 Capital assets,depreciated Buildings 43,970,355 1,180,561 741,259 124,996 44,534,653 Improvements other than buildings 41,811,933 5,168,267 - 4,880,599 51,860,799 Internally developed software 86,551 249,853 - - 336,404 Equipment 15,627,373 1,241,588 641,800 1,228,977 17,456,138 Total capital assets,depreciated 101,496,212 7,840,269 1,383,059 6,234,572 114,187,994 Less accumulated depreciation for Buildings 12,956,801 1,487,224 645,610 - 13,798,415 Improvements other than buildings 14,525,703 2,104,426 - - 16,630,129 Internally developed software 47,686 45,383 - - 93,069 Equipment 9,983,299 1,593,004 470,437 - 11,105,866 Total accumulated depreciation 37,513,489 5,230,037 1,116,047 - 41,627,479 Total net capital assets,depreciated 63,982,723 2,610,232 267,012 6,234,572 72,560,515 Governmental activities capital assets, net $ 99,717,376 $ 8,377,310 $ 468,231 $ - $107,626,455 36 Meridian City Council Meeting Agenda March 17,2020— Page 47 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Balance Balance Business-type Activities Oct. 1, Sept. 30, 2018 Additions Deletions Transfers 2019 Capital assets, not depreciated Land $ 2,034,092 $ 316,000 $ - $ - $ 2,350,092 Easements 12,155,735 1,777,055 - - 13,932,790 Construction in progress 57,576,242 17,464,263 - (12,952,669) 62,087,836 Total capital assets, not depreciated 71,766,069 19,557,318 - (12,952,669) 78,370,718 Capital assets, depreciated Buildings and improvements other than buildings 87,969,846 45,209 24,001 1,325,869 89,316,923 Sewer and water lines 210,578,107 12,808,595 28,220 7,751,790 231,110,272 Machinery and equipment 46,645,709 1,890,883 59,718 3,875,010 52,351,884 Total capital assets,depreciated 345,193,662 14,744,687 111,939 12,952,669 372,779,079 Less accumulated depreciation for Buildings and improvements other than buildings 32,500,214 3,721,242 5,641 - 36,215,815 Sewer and water lines 48,015,214 4,456,831 23,599 - 52,448,446 Machinery and equipment 20,722,693 2,664,428 5,644 - 23,381,477 Total accumulated depreciation 101,238,121 10,842,501 34,884 - 112,045,738 Total net capital assets,depreciated 243,955,541 3,902,186 77,055 12,952,669 260,733,341 Business-type activities capital assets, net $315,721,610 $ 23,459,504 $ 77,055 $ - $339,104,059 Depreciation expense was charged to functions/programs of the City as follows: Governmental activities General government $ 1,378,519 Public safety 1,495,602 Parks and recreation 2,355,916 Total depreciation expense-governmental activities $ 5,230,037 Business-type activities Water and Sewer $ 10,842,501 Total depreciation expense- business-type activities $ 10,842,501 37 Meridian City Council Meeting Agenda March 17,2020— Page 48 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 6- Interfund Balances and Transfers The following transfers were made for the purpose of funding operations: Transfer In Capital General Projects Fund Fund Total Transfer out General Fund $ - $ 3,530,943 $ 3,530,943 Enterprise Fund 2,629,207 - 2,629,207 Total transfers $ 2,629,207 $ 3,530,943 $ 6,160,150 The transfer from the enterprise fund to the general fund was related to personnel and operating costs that were paid by the general fund during FY2019.The transfer from the general fund to the capital projects fund includes$3,251,404 from the excess of building permit revenues from the prior year and $279,539 from commitments during budget development by City Council. Note 7 - Changes in Long-Term Obligations The following is a summary of changes in long-term obligations of the City for the year ended September 30, 2019: Due Balance Debt Debt Balance Within Oct.1, 2018 Issued Retired Sept. 30, 2019 One Year Governmental Activities Accrued vacation $ 1,693,078 $ 2,110,925 $ (1,707,622) $ 2,096,381 $ 241,348 Business-type Activities Accrued vacation $ 306,430 $ 305,566 $ (285,593) $ 326,403 $ 32,640 Settlement payable 200,000 40,000 - 240,000 - $ 506,430 $ 345,566 $ (285,593) $ 566,403 $ 32,640 38 Meridian City Council Meeting Agenda March 17,2020— Page 49 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 8- Fund Balances—Governmental Funds As of September 30, 2019 fund balances were classified as follows: Non-spendable-the City's non-spendable fund balance was for prepaid expenses. Restricted-the City had restricted fund balances for impact fees and the Capital Projects Fund as mandated by the State of Idaho. Committed-the City Council committed funds to self-funding trust reserve for employee medical benefits and the Public Safety Capital Projects Fund for future police and fire capital projects. Assigned-the City's CFO assigned carryforward of the FY2019 budget balance to be spent in FY2020. Unassigned-this classification represents fund balance that has not been restricted, committed, or assigned within the General Fund. Balance Balance Oct. 1, 2018 Net Change Sept. 30, 2019 Fund Balances Nonspendable Prepaids $ 304,839 $ 66,678 $ 371,517 Restricted Impact fund 9,136,839 4,006,662 13,143,501 Impact fund budget carryforward 3,945,755 (1,115,740) 2,830,015 Grant fund - 2,014 2,014 Committed Capital projects fund 14,169,533 546,251 14,715,784 Capital projects budget carryforward - 50,676 50,676 Self funding trust reserve 1,500,000 (100,000) 1,400,000 Public safety fund 1,397,845 625,425 2,023,270 Assigned General fund budget carryforward 2,677,235 (1,006,179) 1,671,056 Unassigned 31,254,352 8,508,321 39,762,673 Total fund balances $ 64,386,398 S 11,584,108 S 75,970.506 Note 9- Lease Agreements The City has operating leases for land and office equipment. In FY2014 the City entered into a prepaid irrevocable use 20 year agreement with Syringa Networks, LLC for the right to use certain dark fiber in the Syringa Networks System.The City incurred costs of$1,385,250 associated with the Syringa agreement. As of September 30, 2019,the related accumulated depreciation was$352,084.The City has no ownership rights now or in the future in the fiber, but prepayment is considered an asset and recorded as a capital asset.The agreement also requires that the City pay annual maintenance and operating costs for a period of twenty years. 39 Meridian City Council Meeting Agenda March 17,2020— Page 50 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 The various equipment lease agreements cover periods from July 24, 2007 through October 14, 2033, and the minimum annual payments range from $232 to $13,800.Total rental expense in FY2019 for all operating leases (which include rental, maintenance and usage)was approximately$172,357. Future minimum annual lease payments for operating leases with remaining lease terms in excess of one year are as follows: Operating Leases 2020 $ 25,150 2021 17,314 2022 17,314 2023 17,314 2024 17,314 2025-2029 73,978 2030-2034 56,350 Total minimum obligations $ 224,734 Note 10 - Defined Benefit Pension Plan Plan Description The City contributes to the Base Plan which is a cost-sharing multiple-employer defined benefit pension plan administered by Public Employee Retirement System of Idaho (PERSI or System)that covers substantially all employees of the State of Idaho, its agencies and various participating political subdivisions.The cost to administer the plan is financed through the contributions and investment earnings of the plan. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI.That report may be obtained on the PERSI website at www.persi.idaho.gov. Responsibility for administration of the Base Plan is assigned to the Board comprised of five members appointed by the Governor and confirmed by the Idaho Senate. State law requires that two members of the Board be active Base Plan members with at least ten years of service and three members who are Idaho citizens not members of the Base Plan except by reason of having served on the Board. Pension Benefits The Base Plan provides retirement, disability, death and survivor benefits of eligible members or beneficiaries. Benefits are based on members'years of service, age, and highest average salary. Members become fully vested in their retirement benefits with five years of credited service (5 months for elected or appointed officials). Members are eligible for retirement benefits upon attainment of the ages specified for their employment classification.The annual service retirement allowance for each month of credited service is 2.0% (2.3%for police/firefighters) of the average monthly salary for the highest consecutive 42 months. 40 Meridian City Council Meeting Agenda March 17,2020— Page 51 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 The benefit payments for the Base Plan are calculated using a benefit formula adopted by the Idaho Legislature. The Base Plan is required to provide a 1% minimum cost of living increase per year provided the Consumer Price Index increases 1%or more.The PERSI Board has the authority to provide higher cost of living increases to a maximum of the Consumer Price Index movement or 6%, whichever is less; however, any amount above the 1% minimum is subject to review by the Idaho Legislature. Member and Employer Contributions Member and employer contributions paid to the Base Plan are set by statute and are established as a percent of covered compensation. Contribution rates are determined by the PERSI Board within limitations, as defined by state law. The Board may make periodic changes to employer and employee contribution rates (expressed as percentages of annual covered payroll)that are adequate to accumulate sufficient assets to pay benefits when due. The contribution rates for employees are set by statute at 60%of the employer rate for general employees and 72%for police and firefighters.As of June 30, 2019, it was 7.16%for general employees and 8.81%for police and firefighters.The employer contribution rate as a percent of covered payroll is set by the Retirement Board and was 11.94%for general employees and 12.28%for police and firefighters.The City's contributions were $3,674,815 for the year ended September 30, 2019. Pension Liabilities, Pension Expense(Revenue), and Deferred Outflows of Resources and Deferred Inflows of Resources Related to Pensions At September 30, 2019,the City reported a liability for its proportionate share of the net pension liability.The net pension liability was measured as of June 30, 2019, and the total pension liability used to calculate the net pension liability was determined by an actuarial valuation as of that date.The City's proportion of the net pension liability was based on the City's share of contributions in the Base Plan pension plan relative to the total contributions of all participating PERSI Base Plan employers. At June 30, 2019,the City's proportion was 0.9185572 percent. 41 Meridian City Council Meeting Agenda March 17,2020— Page 52 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 For the year ended September 30, 2019, the City recognized pension expense of$3,969,440. At September 30, 2019,the City reported deferred outflows of resources and deferred inflows of resources related to pensions from the following sources: Deferred Outflows Deferred Inflows of Resources of Resources Differences between expected and actual experience $ 974,427 $ 1,235,718 Changes in assumptions or other inputs 583,240 - Net difference between proiected and actual earning on pension plan investments - 3,571,961 Changes in the employer's proportion and differences between the employer's contributions and the employer's proportionate contributions 986,721 - City contributions subsequent to the measurement date 974,622 - Total $ 3,519,010 $ 4,807,679 The City reported $974,622 as deferred outflows of resources related to pensions resulting from Employer contributions subsequent to the measurement date and will be recognized as a reduction of the net pension liability in the year ending September 30, 2020. The average of the expected remaining service lives of all employees that are provided with pensions through the System (active and inactive employees) determined at July 1, 2018,the beginning of the measurement period ended June 30, 2019, is 4.8 years for the measurement period June 30, 2019. Other amounts reported as deferred outflows of resources and deferred inflows of resources related to pensions will be recognized in pension expense (revenue) as follows: Year ended September 30, 2020 $ (23,255) 2021 (1,348,921) 2022 (546,605) 2023 (344,510) $ (2,263,291) Actuarial Assumptions Valuations are based on actuarial assumptions,the benefit formulas, and employee groups. Level percentages of payroll normal costs are determined using the Entry Age Normal Cost Method. Under the Entry Age Normal Cost Method, the actuarial present value of the projected benefits of each individual included in the actuarial valuation is allocated as a level percentage of each year's earnings of the individual between entry age and 42 Meridian City Council Meeting Agenda March 17,2020— Page 53 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 assumed exit age. The Base Plan amortizes any unfunded actuarial accrued liability based on a level percentage of payroll.The maximum amortization period for the Base Plan permitted under Section 59-1322, Idaho Code, is 25 years. The total pension liability in the June 30, 2019 actuarial valuation was determined using the following actuarial assumptions, applied to all periods included in the measurement: Inflation 3 % Salary increases including inflation 3.75% Investment rate of return 7.05%, net of pension plan investment expenses Cost-of-living (COLA) adjustments 1% Mortality rates were based on the RP—2000 combined table for healthy males or females as appropriate with the following offsets: • Set back 3 years for teachers • No offset for male fire and police • Forward one year for female fire and police • Set back one year for all general employees and all beneficiaries An experience study was performed for the period July 1, 2013 through June 30, 2017 for the PERSI Base Plan, which reviewed all economic and demographic assumptions.The Total Pension Liability as of June 30, 2019 is based on the results of an actuarial valuation date of July 1, 2019. The long-term expected rate of return on pension plan investments was determined using the building block approach and a forward-looking model in which best estimate ranges of expected future real rates of return (expected returns, net of pension plan investment expense and inflation) are developed for each major asset class.These ranges are combined to produce the long-term expected rate of return by weighing the expected future real rates of return by the target asset allocation percentage and by adding expected inflation. Even though history provides a valuable perspective for setting the investment return assumption, the System relies primarily on an approach which builds upon the latest capital market assumptions. Specifically, the System uses consultants, investment managers and trustees to develop capital market assumptions in analyzing the System's asset allocation.The assumptions and the System's formal policy for asset allocation are shown below. The formal asset allocation policy is somewhat more conservative than the current allocation of System's assets. 43 Meridian City Council Meeting Agenda March 17,2020— Page 54 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 The best-estimate range for the long-term expected rate of return is determined by adding expected inflation to expected long-term real returns and reflecting expected volatility and correlation.The capital market assumptions are: Long-Term Long-Term Expected Nominal Expected Real Target Rate of Return Rate of Return Asset Class Allocation (Arithmetic) (Arithmetic) Core Fixed Income 30.00% 3.05% 0.80% Broad US Equities 55.00% 8.30% 6.05% Developed Foreign Equities 15.00% 8.45% 6.20% Assumed Inflation - Mean 2.25% 2.25% Assumed Inflation -Standard Deviation 1.50% 1.50% Portfolio Arithmetic Mean Return 6.75% 4.50% Portfolio Standard Deviation 12.54% 12.54% Portfolio Long-Term (Geometric) Expected Rate of Return 6.13% 3.77% Assumed Investment Expenses 0.40% 0.40% Portfolio Long-Term (Geometric) Expected Rate of Return, Net of Investment Expenses 5.73% 3.37% Portfolio Long-Term Expected Real Rate of Return, Net of Investment Expenses 4.19% Portfolio Standard Deviation 1.42% Valuation Assumptions Chosen by PERSI Board Long-Term Expected Real Rate of Return, Net of Investment Expenses 4.05% Assumed Inflation 3.00% Long-Term Expected Geometric Rate of Return, Net of Investment Expenses 7.05% Discount Rate The discount rate used to measure the total pension liability was 7.05%.The projection of cash flows used to determine the discount rate assumed that contributions from plan members will be made at the current contribution rate. Based on these assumptions, the pension plans' net position was projected to be available to make all projected future benefit payments of current plan members.Therefore,the long-term expected rate of return on pension plan investments was applied to all periods of projected benefit payments to determine the total pension liability.The long-term expected rate of return was determined net of pension plan investment expense but without reduction for pension plan administrative expense. 44 Meridian City Council Meeting Agenda March 17,2020— Page 55 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Sensitivity of the Employer's proportionate share of the net pension liability to changes in the discount rate. The following presents the Employer's proportionate share of the net pension liability calculated using the discount rate of 7.05 percent, as well as what the Employer's proportionate share of the net pension liability would be if it were calculated using a discount rate that is 1-percentage-point lower(6.05 percent) or 1- percentage-point higher (8.05 percent)than the current rate: 1 % Decrease Current 1% Increase Employer's proportionate share of the net pension liability (asset) $ 31,668,966 $ 10,485,075 $ (7,033,327) Pension plan fiduciary net position Detailed information about the pension plan's fiduciary net position is available in the separately issued PERSI financial report. PERSI issues a publicly available financial report that includes financial statements and the required supplementary information for PERSI. That report may be obtained on the PERSI website at www.persi.idaho.gov. Payables to the pension plan At September 30, 2019,the City reported payables to the defined benefit pension plan of$343,275 for legally required employer contributions and $219,188 for legally required employee contributions which had been withheld from employee wages but not yet remitted to PERSI. 45 Meridian City Council Meeting Agenda March 17,2020— Page 56 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Note 11 - Other Commitments The City had the following commitments at September 30, 2019: Commitment Amount Animal Control Service $ 520,536 Building Improvement & Maintenance 2,596,657 Contracted Services 316,000 Dues & Contributions 973,900 Electronics &Software 2,574 Grant Funded Expenditures 100,093 Headworks Improvements 672,474 Insurance 334,917 Janitorial Services 237,854 Parks Construction & Improvements 160,226 Professional Services 139,131 Public Art 40,000 Wastewater Improvements 3,036,971 Water&Sewer Line Improvements 1,725,595 Well Improvements 456,596 Total commitments $ 11,313,524 Note 12 - Contingent Liabilities The City has been named as a defendant in various legal actions,the results of which are not presently determinable, except as described below. However, in the opinion of the City Attorney,the amount of losses that might be sustained, if any, would not materially affect the City's financial position. Under the terms of federal and state grants, periodic audits are required and certain costs may be questioned as not being appropriate expenditures under the terms of the grants. Any disallowed claims, including amounts already collected, could become a liability of the City. City management believes disallowances, if any, will not be material. In 2006,the City entered into an agreement with a developer to jointly provide water and sewer services for a subdivision under development(Bittercreek Meadows Subdivision Homeowners Association), outside the City limits.The developer put in a well and turned it over to the City so that homeowners could connect to the City water system. Since the development did not grow beyond 24 lots the City was not able to provide sewer and water services. In 2011,the agreement was nullified and the City paid damages to the developer, reimbursed the existing homeowners for their cost to connect to City water, deeded back the well, the well lot, a lift station lot, and land easements to the homeowners. 46 Meridian City Council Meeting Agenda March 17,2020— Page 57 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 In 2014,the City of Meridian entered into a Settlement and Mutual Release Agreement with Bittercreek Meadows Subdivision Homeowners Association in which the City agreed to connect 24 lots to the City of Kuna's wastewater treatment plant.The cost to do this is not known since it is dependent on development of adjoining vacant land but an estimated cost of$240,000 was recorded and is reflected in the Statement of Net Position for the Proprietary Fund. Note 13 - Related Party The City partners with Meridian Development Corporation (MDC)for various downtown improvements. During the year ended September 30, 2019,the City reimbursed MDC$204,444 for a CDBG sidewalk grant project and MDC agreed to contribute $137,122 for various downtown projects in the City,which included $89,002 for the Pine Avenue Landscaping project. Note 14- Subsequent Events In FY2018,the City Council have committed $1.5 million in funds to a self-funding trust reserve for employee medical benefits. As of December 31, 2019,the City transferred $1.4 million of the committed funds to the new City of Meridian Employee Benefits Trust for the required reserve for the 2020 self-funded employee medical insurance benefit. Note 15 - Component Unit The MDC is created by and exists under the Idaho Urban Renewal Law of 1965, as amended, and is a separate and legal entity. In July 2016,the City approved the establishment of MDC's second district, known as the Ten Mile District. 47 Meridian City Council Meeting Agenda March 17,2020— Page 58 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 MDC—Capital Assets Changes to capital assets are as follows: Balance Balance Oct. 1,2018 Additions Deletions Transfers Sept. 30,2019 Governmental Activities Capital assets, not depreciated Land $ 798,529 $ - $ (126,145) $ - $ 672,384 Total capital assets, not depreciated 798,529 - (126,145) - 672,384 Capital assets,depreciated Buildings 194,511 567,285 (761,796) - - Building improvements 132,288 - (132,288) - - Equipment 8,486 - (6,643) - 1,843 Intangibles 180,160 - - - 180,160 Total capital assets,depreciated 515,445 567,285 (900,727) - 182,003 Less accumulated depreciation for Buildings (71,352) (2,702) 74,054 - - Building improvements (15,415) (1,837) 17,252 - Equipment (8,486) 6,643 - (1,843) Intangibles (180,160) - - (180,160) Total accumulated depreciation (275,413) (4,539) 97,949 - (182,003) Total net capital assets, depreciated 240,032 562,746 (802,778) - - Governmental activities capital assets, net $ 1,038,561 $ 562,746 $ (928,923) $ - $ 672,384 MDC—Changes in Long-Term Debt MDC has a promissory note for$1,274,000 that matures on March 5, 2022 with a fixed interest rate of 3.51% collateralized by real property. The following is a summary of changes in debt of MDC for the year ended September 30, 2019. 2018 Debt Issued Debt Retired 2019 Governmental Activities Note payable- building $ 397,395 $ - $ (111,519) $ 285,876 Governmental Activities long-term liabilities $ 397,395 $ - $ (111,519) $ 285,876 48 Meridian City Council Meeting Agenda March 17,2020— Page 59 of 226 City of Meridian, Idaho Notes to Financial Statements September 30, 2019 Maturities of the note payable are as follows for the years ended September 30: Fiscal Years Principal Interest Total 2020 $ 115,277 $ 7,737 $ 123,014 2021 119,541 4,077 123,618 2022 51,058 449 51,507 Totals $ 285,876 $ 12,263 $ 298,139 MDC—Line of Credit MDC has entered into a revolving line of credit with Washington Trust Bank that provides for available borrowings up to$100,000.The agreement matures on June 30, 2020 and is unsecured. Borrowings under the line of credit bear variable interest rate at 5.5% per annum.There were no amounts outstanding on the line as of September 30, 2019. Borrowings under the line of credit are subject to certain covenants and restrictions on indebtedness and dividend payments. MDC—Commitments and Contingencies On February 8, 2017, amended on March 13, 2018, MDC entered into an Owner Participation Agreement with Ten Mile Crossing, Inc., Brighton Corporation, SCS Brighton LLC, Brighton Investments LLC, SCS Investments LLC, and SBG Ten Mile Office No. 1, LLC(the Developers)to carry out the approved urban renewal plan This agreement contemplates that the Developers will develop the property by constructing private improvements. Eligible public improvements are to be constructed in phases and reimbursed from future tax increment revenues.As of September 30, 2019, the Developers have incurred eligible expenses and requested reimbursements totaling$672,385. Of this amount, $356,473 was paid by MDC subsequent to year end, with the remaining amount of$315,912 to be paid, contingent upon the future receipt of tax increment. 49 Meridian City Council Meeting Agenda March 17,2020— Page 60 of 226 >' Required Supplementary Information September 30, 2019 City of Meridian, Idaho eidebailly.com Meridian City Council Meeting Agenda March 17,2020— Page 61 of 226 City of Meridian, Idaho Schedule of Employer's Share of Net Pension Liability and Employer Contributions Year Ended September 30, 2019 Schedule of Employer's Share of Net Pension Liability PERSI - Base Plan Last 5 Fiscal Years* 2019 2018 2017 2016 2015 Employer's portion of net pension liability 0.9185572% 0.8693291% 0.8385367% 0.8327922% 0.8309225% Employer's proportionate share of the net pension liablity $ 10,485,075 $ 12,822,757 $ 13,180,358 $ 16,881,978 $ 10,941,899 Employer's covered payroll $ 31,370,306 $ 28,067,928 $ 26,158,967 $ 24,506,473 $ 23,418,704 Employer's proportional share of the net pension liability as a percentage of its payroll 33.42% 45.68% 50.39% 68.89% 46.72% Plan fiduciary net position as a percentage of the total pension liability 93.79% 91.69% 90.68% 87.26% 91.38% 2014 Employer's portion of net pension liability 0.7877442% Employer's proportionate share of the net pension liablity $ 5,799,030 Employer's covered payroll $ 21,670,660 Employer's proportional share of the net pension liability as a percentage of its payroll 26.76% Plan fiduciary net position as a percentage of the total pension liability 94.95% * GASB Statement No. 68 requires ten years of information to be presented in this table. However, until a full 10-year trend is compiled, the City will present information for those years for which information is available. Data reported is measured at the measurement date which is as of June 30 of each year. 50 Meridian City Council Meeting Agenda March 17,2020— Page 62 of 226 City of Meridian, Idaho Schedule of Employer's Share of Net Pension Liability and Employer Contributions Year Ended September 30, 2019 Schedule of Employer Contributions PERSI - Base Plan Last 5 Fiscal Years* 2019 2018 2017 2016 2015 Statutorily required contribution $ 3,514,771 $ 3,375,966 $ 2,827,648 $ 2,475,578 $ 2,717,964 Contributions in relation to the statutorily required contribution $ 3,669,576 $ 3,228,459 $ 3,001,437 $ 2,796,909 $ 2,682,620 Contribution (deficiency) excess $ 154,805 $ (147,507) $ 173,789 $ 321,331 $ (35,344) Employer's covered payroll $ 32,747,790 $ 28,750,964 $ 26,645,195 $ 24,966,360 $ 24,029,237 Contributions as a percentage of covered payroll 11.21% 11.23% 11.26% 11.20% 11.16% 2014 Statutorily required contribution $ 2,560,496 Contributions in relation to the statutorily required contribution $ 2,461,739 Contribution (deficiency) excess $ (98,757) Employer's covered payroll $ 22,142,233 Contributions as a percentage of covered payroll 11.12% * GASB Statement No. 68 requires ten years of information to be presented in this table. However, until a full 10-year trend is compiled, the City will present information for those years for which information is available. Data reported is measured as of September 30 of each year. 51 Meridian City Council Meeting Agenda March 17,2020— Page 63 of 226 City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance-Budget and Actual-General Fund Year Ended September 30, 2019 Budgeted Amounts Actual Variance With Original Final Amounts Final Budget Revenues Taxes $ 33,540,850 $ 33,540,850 $ 34,234,694 $ 693,844 Licenses and permits 6,279,508 6,279,508 9,156,184 2,876,676 Intergovernmental 8,986,189 10,552,241 11,164,389 612,148 Franchise fees 1,554,639 1,554,639 1,501,393 (53,246) Fines and forfeitures 337,500 337,500 522,113 184,613 Charges for services 1,638,506 1,961,653 2,662,081 700,428 Impact revenues 2,559,284 2,559,284 6,460,582 3,901,298 Donations 28,410 216,509 163,962 (52,547) Interest 215,000 215,000 1,390,163 1,175,163 Miscellaneous - 500 61,838 61,338 Total revenues 55,139,886 57,217,684 67,317,399 10,099,715 Expenditures General government personnel costs 5,543,166 5,543,166 5,307,391 235,775 General government operating expense 2,917,195 4,138,251 3,336,505 801,746 Public safety Police personnel costs 16,976,274 17,038,221 15,871,330 1,166,891 Police operating expense 2,743,005 2,820,656 2,590,455 230,201 Fire personnel costs 11,365,718 11,365,718 10,445,379 920,339 Fire operating expense 1,419,757 1,530,252 1,418,756 111,496 Parks and recreation personnel costs 3,254,730 3,383,728 2,880,306 503,422 Parks and recreation operating expense 2,380,264 2,455,016 2,266,547 188,469 Community development personnel costs 3,312,487 3,758,950 2,584,395 1,174,555 Community development operating expense 2,199,136 2,358,660 3,404,433 (1,045,773) Capital outlay General government 768,810 620,309 277,072 343,237 Public safety Police 367,368 361,182 326,273 34,909 Fire 5,388,145 6,236,170 3,348,343 2,887,827 Parks and recreation 6,003,981 3,752,086 2,305,642 1,446,444 Community development 424,956 505,683 368,727 136,956 Total expenditures 65,064,992 65,868,048 56,731,554 9,136,494 Excess(Deficiency)of Revenues Over(Under) Expenditures (9,925,106) (8,650,364) 10,585,845 19,236,209 See Notes to Required Supplementary Information 52 Meridian City Council Meeting Agenda March 17,2020- Page 64 of 226 City of Meridian, Idaho Schedule of Revenues, Expenditures, and Changes in Fund Balance—Budget to Actual—General Fund Year Ended September 30, 2019 Budgeted Amounts Actual Variance with Original Final Amounts Final Budget Other Financing Sources(Uses) Operating transfer in 3,069,896 3,076,320 2,629,207 (447,113) Operating transfer out (425,141) (431,565) (3,530,943) (3,099,378) Unrealized gain on investments - - 436,556 436,556 Gain on sale of capital assets - - 603,591 603,591 Total other financing sources(uses) 2,644,755 2,644,755 138,411 (2,506,344) Excess(Deficiency)of Revenues Other Sources(Uses)Over(Under) Expenditures (7,280,351) (6,005,609) 10,724,256 Fund Balance, Beginning of Year 34,877,397 34,477,157 53,571,018 Fund Balance, End of Year $ 27,597,046 $ 28,471,548 $ 64,295,274 See Notes to Required Supplementary Information 53 Meridian City Council Meeting Agenda March 17,2020— Page 65 of 226 City of Meridian, Idaho Notes to Required Supplementary Information September 30, 2019 Note 1 - Budgets and Budgetary Accounting The City follows these procedures in establishing the budgetary data reflected in the financial statements: Prior to September 1,the CFO, Department Directors, Mayor, and City Council prepare a proposed operating budget for the fiscal year commencing on October 1.The operating budget includes proposed expenditures and the means of financing them. Public hearings are conducted at City Hall to obtain taxpayer comments. Prior to October 1,the budget is legally enacted through passage of an ordinance. Budgets are not adopted on a basis consistent with generally accepted accounting principles (GAAP)for the general fund. Budgets for enterprise funds are not legally required but are adopted on a non-GAAP basis. All annual appropriations lapse at fiscal year-end. Revisions that alter the total expenditure appropriation of any fund must be approved by the City Council. State law does not allow fund expenditures to exceed fund appropriations.The budget presented in the report has been amended. Formal budgetary integration is employed as a management control device during the year for all funds. 54 Meridian City Council Meeting Agenda March 17,2020— Page 66 of 226 Other Information>' September 30, 2019 City of Meridian , Idaho eidebailly.com Meridian City Council Meeting Agenda March 17,2020— Page 67 of 226 City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance—Budget and Actual—Capital Projects Fund Year Ended September 30, 2019 Budget Amounts Variance Actual with Original Final Amounts Final Budget Revenues Interest $ 2,000 $ 2,000 $ 277,246 $ 275,246 Total revenues 2,000 2,000 277,246 275,246 Expenditures General government capital outlay 11,953 10,353 5,620 4,733 Parks and recreation capital outlay 3,000,000 3,000,000 2,951,262 48,738 Total expenditures 3,011,953 3,010,353 2,956,882 53,471 Excess(Deficiency)of revenues over(Under) Expenditures (3,009,953) (3,008,353) (2,679,636) 328,717 Other Financing Sources(Uses) Operating transfer in 154,040 154,040 3,530,943 3,376,903 Unrealized gain on investments - - 8,545 8,545 Total other financing sources(uses) 154,040 154,040 3,539,488 3,385,448 Excess(Deficiency)of Revenues and Other Sources(Uses)Over(Under) Expenditures (2,855,913) (2,854,313) 859,852 3,714,165 Fund Balance, Beginning of Year 4,839,214 5,040,874 10,815,380 Fund Balance, End of Year $ 1,983,301 $ 2,186,561 $ 11,675,232 55 Meridian City Council Meeting Agenda March 17,2020— Page 68 of 226 City of Meridian, Idaho Schedule of Revenues, Expenditures and Changes in Fund Balance-Budget and Actual-Enterprise Fund Year Ended September 30, 2019 Budgeted Amounts Variance Actual with Original Final Amounts Final Budget Revenues Water sales $ 8,852,804 $ 8,852,804 $ 8,837,547 $ (15,257) Sewer sales 15,945,396 15,945,396 15,967,555 22,159 Other service revenues 350,000 350,000 465,390 115,390 Sale of meters 300,000 300,000 683,320 383,320 Trash billing service 749,961 749,961 906,603 156,642 Engineering fees 350,000 350,000 412,824 62,824 Assessment revenue and cash donations 11,485,059 11,485,059 20,608,469 9,123,410 Interest 150,000 150,000 1,003,707 853,707 Miscellaneous - - 9,532 9,532 Total revenues 38,183,220 38,183,220 48,894,947 10,711,727 Expenditures Administration personnel costs 4,573,098 4,661,858 4,095,634 566,224 Administration operating expenses 2,118,495 1,882,786 1,406,421 476,365 Water personnel costs 2,067,538 2,192,050 1,960,267 231,783 Water operating expenses 3,026,619 3,548,239 3,217,182 331,057 Wastewater personnel costs 3,152,188 3,064,696 2,777,268 287,428 Wastewater operating expenses 3,443,224 3,361,604 2,807,361 554,243 Capital outlay 44,006,199 32,648,020 21,418,415 11,229,605 Total expenditures 62,387,361 51,359,253 37,682,548 13,676,705 Excess(Deficiency)of Revenues over(Under) Expenditures (24,204,141) (13,176,033) 11,212,399 24,388,432 Other Financing Sources(Uses) Operating transfer out (2,798,794) (2,798,794) (2,629,207) 169,587 Unrealized gain on investments - - 655,038 655,038 Gain (loss)on sale of capital assets (30,000) (6,187) 23,813 Total other financing sources(uses) (2,798,794) (2,828,794) (1,980,356) 848,438 Excess(Deficiency)of Revenues and Other Sources(Uses)Over(Under) Expenditures (27,002,935) (16,004,827) 9,232,043 Fund Balance, Beginning of Year (4,081,715) 7,401,479 39,509,605 Fund Balance, End of Year $ (31,084,650) $ (8,603,348) 48,741,648 Deferred outflows 706,914 Deferred inflows (937,390) Net pension liabilities (2,120,393) Non current liabilities (240,000) Accrued vacation (326,403) Net invested in capital assets 339,104,059 Retainage (2,484,013) Net Position,GAAP Basis, End of Year $ 382,444,422 56 Meridian City Council Meeting Agenda March 17,2020- Page 69 of 226 EideBadly, CPAs&BUSINESS ADVISORS Independent Auditor's Report on Internal Control over Financial Reporting and on Compliance and Other Matters Based on an Audit of Financial Statements Performed in Accordance with Government Auditing Standards To the Mayor and Member of the City Council City of Meridian, Idaho Meridian, Idaho We have audited, in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States,the financial statements of the governmental activities,the business-type activities,the discretely presented component unit, and each major fund of the City of Meridian, Idaho (the City), as of and for the year ended September 30, 2019, and the related notes to the financial statements,which collectively comprise the City's basic financial statements, and have issued our report thereon dated February 24, 2020. Internal Control over Financial Reporting In planning and performing our audit of the financial statements, we considered the City's internal control over financial reporting(internal control)to determine the audit procedures that are appropriate in the circumstances for the purpose of expressing our opinions on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the City's internal control. Accordingly, we do not express an opinion on the effectiveness of the City's internal control. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions,to prevent, or detect and correct, misstatements on a timely basis. A material weakness is a deficiency, or a combination of deficiencies, in internal control, such that there is a reasonable possibility that a material misstatement of the entity's financial statements will not be prevented, or detected and corrected on a timely basis. A significant deficiency is a deficiency, or a combination of deficiencies, in internal control that is less severe than a material weakness,yet important enough to merit attention by those charged with governance. Our consideration of internal control over financial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control over financial reporting that might be material weaknesses or, significant deficiencies. Given these limitations, during our audit we did not identify any deficiencies in internal control that we consider to be material weaknesses. However, material weaknesses may exist that have not been identified. What inspires you,inspires us. eidebailly.com 57 877 W.Main St.,�ARrig $�J�020 2-0 j,, ��3qf 2 bE Compliance and Other Matters As part of obtaining reasonable assurance about whether the City's financial statements are free from material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements, noncompliance with which could have a direct and material effect on the determination of financial statement amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion.The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. Purpose of this Report The purpose of this report is solely to describe the scope of our testing of internal control and compliance and the results of that testing, and not to provide an opinion on the effectiveness of the City's internal control or on compliance.This report is an integral part of an audit performed in accordance with Government Auditing Standards in considering the City's internal control and compliance. Accordingly,this communication is not suitable for any other purpose. (;,"� �e� ,4 /, 7z, Boise, Idaho February 24, 2020 58 Meridian City Council Meeting Agenda March 17,2020— Page 71 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item - Prevail Subdivision No. 1 Water Main Easement No. 1 "w ATTACHMENTS: De Type loa Easement Exhibit 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 72 of 226 ProieetName Subdivision); ADA COUNTY RECORDER Phil McGrane 2020-033312 Prevail Subdivision #1 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/23/2020 09:12 AM Water Main Easement Number: 1 CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAINEASEMENT THIS Easement Agreement, made this 17th day of March , 20 20 between MWT LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and VV`HEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and E) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO 14AVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that after malting repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Meridian City Council Meeting Agenda March 17,2020— Page 73 oyff6ion 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: MWT LLC Douglas M Mas r, Manager STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on a- L- �o (date) by Douglas McMaster (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of MWT LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) (stamp) Notary Signa '••1-1 My Commission Expi jP i v�s N�CA=Y � ' UI X"', p� OF Meridian City Council Meeting Agenda March 17,2020— Page 74 of erSlOri �1��1�2�2� Water Main Easement GRANTEE: CITY OF MERIDIAN Robert E. Simison,Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 3-17-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Water Main Easement Meridian City Council Meeting Agenda March 17,2020— Page 75 oY ion 01/01/2020 EXHIBIT A DESCRIPTION FOR PREVAIL SUBDIVISION NO. 1 CITY OF MERIDIAN WATER LINE EASEMENT A portion of Government Lot 2 of Section 31, T.3N., R.1 E., B.M., Meridian, Ada County, Idaho more particularly described as follows: Commencing at the W1/4 corner of said Section 31 from which the NW corner of said Section 31 bears North 00037'56" East, 2641.54 feet; thence along the West boundary line of said Section 31 North 00°37'56" East, 1,320.77 feet to the NW corner of said Government Lot 2; thence leaving said West boundary line and along the North boundary line of said Government Lot 2 North 89039'29" East, 80.01 feet to a point on the East right-of-way line of S. Meridian Rd., point also being the REAL POINT OF BEGINNING; thence continuing along said North boundary line North 89939'29" East, 20.00 feet; thence leaving said North boundary line South 00037'56"West, 16.93 feet; thence South 89022'04" East, 55.08 feet; thence South 44022'04" East, 141.37 feet; thence North 89038'19" East, 773.64 feet; thence South 00°31'21" West, 55.38 feet; thence North 46019'25"West, 50.88 feet; thence South 89038'19"West, 744.69 feet; thence North 44022'04"West, 141.58 feet; thence North 89022'04"West, 66.79 feet to a point on the East right-of-way line of S. Meridian Rd.; thence along said East right-of-way line North 00037'56" East, 36.59 feet to the REAL POINT OF BEGINNING. �pN 1. psG 77 9 J+�ZI►r Ito 0 �9F PF OF Y G.GP Meridian City Council Meeting Agenda March 17,2020— Page 76 of 226 S25 S30 E. AMITY RD. S36 S31 LINE TABLE LINE LENGTH BEARING I L1 20.00 N89'39'29"E L2 36.59 NO'37'56"E to z� � ry a CD RP08 m`y SO'37'56"W w 16.93, o i0 N89'39'29"E L1 in ar, 80.01' J _ r55.08' o m z NW COR GOV'T LOT 2 O I h N89'22'04"W ►� 66.79' Q ci _N89'38'19"E_773.64'_ w � - - - - - 00) N S89'38'19"W 744.69' LoI � Lot M (n `cLO I O N46'19'25"W v N 50.88' I 1/4 S36 •S31 dv 5 J-ANOSG �--_ .c 70729 X Q JLr G',P� rFor �O z l c�Y G. P� V) 10 40 160 Uj 0 20 80 320 SCALE: 1 " = 80' P,—v uh Nte No 1 2—021 Ar P e S i A h x 2.r 2 11 2 20 12:M.28 PM JOB NO. 0_021 I DAHO __EXHIBIT DRAWING FOR 2 z, 9955W.EMERALOST. PREVAIL SUBDIVISION NO. 1 SHEET NO. SURVEY (20.)848.857083704 CITY OF MERIDIAN WATER LINE EASEMENT 1 DATE GROUP, LLC LOCATED IN GOVERNMENT LOT 2 OF SECTION 31, T.3N., RAE., B.M., 2%0/20 0 D 0 ID 0 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Prevail Subdivision No. 1 Water Main Easement No. 2 "w ATTACHMENTS: De Type loa Easement Exhibit 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 78 of 226 Project Name(Subdivision): ADA COUNTY RECORDER Phil McGrane 2020-033314 Prevail Subdivision No. 1 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/23/2020 09:12 AM CITY OF MERIDIAN, IDAHO NO FEE Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this 17th day of March , 20 20 betweenGarl Reiterman ("Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees,brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any i E Water Main Easement Meridian City Council Meeting Agenda March 17,2020— Page 79 oy�pion 01/01/2020 I public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: STATE OF IDAHO ) ) ss County of Ada This record was acknowledged before me on `� (date) by A (name of individual), [complete the following if signing in a represen ative acity, or strike the following if signing in an individual capacity] on behalf of (name of entity o be alf of whom record was executed), in the following representative capacity: I (type of authority such as officer or trustee) (stamp) l'—j1 otary Signa r « y KATIE BLACKBURN My Commission Expires: Notary Public-state of Idaho Commission Number 64452 My Commission Expires Oct 22,2020 Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda March 17,2020— Page 80 of 2e6 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 3-17-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature 3-28-2022 My Commission Expires: Water Main Easement Meridian City Council Meeting Agenda March 17,2020— Page 81 OyMion 01/01/2020 EXHIBIT N DESCRIPTION FOR PREVAIL SUBDIVISION NO. 1 OFFSITE WATER LINE EASEMENT 5150 S MERIDIAN RD A portion of Government Lot 1 of Section 31, T.3N., R.1E., B.M., Meridian, Ada County, Idaho more particularly described as follows: Commencing at the W1/4 corner of said Section 31 from which the NW corner of said Section 31 bears North 00037'56" East, 2641.54 feet; thence along the West boundary line of said Section 31 North 00°37'56" East, 1,320.77 feet to the SW corner of said Government Lot 1; thence leaving said West boundary line and along the South boundary line of said Government Lot 1 North 8903929" East, 80.01 feet to the East right-of-way of S. Meridian Rd., said point also being the REAL POINT OF BEGINNING; thence along said East right-of-way North 00037'56" East, 206.96 feet; thence leaving said East right-of-way North 89°39'12" East, 20.00 feet; thence South 00°37'56"West, 206.96 feet to a point on the South boundary line of said Government Lot 1; thence along said South boundary line South 89039'29"West, 20.00 feet to the REAL POINT OF BEGINNING. D Ns o �� 7729 6 �q�IZ41,2oZ�O G. Page 1 of 1 I Meridian City Council Meeting Agenda March 17,2020— Page 82 of 226 S25 S30 E. AMITY RD. S36 S31 iv i I i N89'39'12"E J L 20.00' I I� IN M I �} cp lI tD Z u?I 04 / 1 N Q 'oo w t 3 r. m N � 5150 S MERIDIAN 10 60 180 O w o o 01,71 RD 0 30 120 o Q of Z ' SCALE: 1" = 60' m Z, 1 , p RPOB S89'39'29"W Q N89'39'29"E , 20.00' OS w 80. .. 01,...,.. ENs GAG p GOV T LOT 1 7729 W I I`. NA IIftlwZ" O of �Y G.G PQ' 1/4 S36 S31 2Z IDAHO EXHIBIT .OL DRAWING FOR Zoe 021 PREVAIL SUBDIVISION NO. 1 2U—DN SURVEY BOIS W.EMERALD 4 SHEET N0. BO8)845-8570 04 OFFSITE WATER EASEMENT 1 (208)848-8570 GROUP, LLC LOCATED IN GOVERNMENT LOT i OF SECTION 31, T.M., RAE, B.M., DWG. DATE A 0 IDA 0 1/2B/2020 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Prevail Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 "W ATTACHMENTS: De Type Easement Exhibit 3/13/2020 Meridian City Council Meeting Agenda March 17,2020— Page 84 of 226 ADA COUNTY RECORDER Phil McGrane 2020-033315 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 03/23/2020 09:12 AM CITY OF MERIDIAN, IDAHO NO FEE Proiect Name JSubdivisionl. Prevail Subdivision #1 Sanitary Sesser&water Main Easement Number: 1 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). 'I'Al2YT_+'s ,I2 AND A'i_'�12.1_t�IA.IN FASElt1F�1T THIS Easement Agreement, made thisl2th day of March 20 20 between MvvT LLC ("Grantor")and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described, and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property (SEE ATTACHED EXHIBITS A and ) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO 14AVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda March 17,2020— Page 85 of 226 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: MWT LLC, D uglas chaster, Manager STATE OF IDAHO ) ) SS County of Ada ) This record was acknowledged before me on - L- 4 b (date) by Douglas McMaster (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of MWT LLC (name of entity on behalf of whom record was executed), in the following representative capacity: Manager (type of authority such as officer or trustee) 0• a••.....•.N, elk gpi i OTAR = _ • pUBL� am Notary Signatur • • ��.Z.O�•• My Commission Expire W a o- Z;0 Sanitary Sewer and Water Main Vigff�w ity Council Meeting Agenda March 17,2020— Page 86IRRY201/01/2020 GRANTEE: CITY OF MERIDIAN Robert E. Simison, Mayor Attest by Chris Johnson, City Clerk STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 3-17-2022 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 Sanitary Sewer and Water Main Easement REV.01/01/2020 Meridian City Council Meeting Agenda March 17,2020— Page 87 of 226 EXHIBIT A DESCRIPTION FOR PREVAIL SUBDIVISION NO. 1 CITY OF MERIDIAN SEWER AND WATER LINE EASEMENT A portion of Government Lot 2 of Section 31, T.3N., R.1E., B.M., Meridian, Ada County, Idaho more particularly described as follows: Commencing at the W1/4 corner of said Section 31 from which the NW corner of said Section 31 bears North 00"37'56" East, 2641.54 feet; thence along the West boundary line of said Section 31 North 00037'56" East, 1,320.77 feet to the NW corner of said Government Lot 2; thence leaving said West boundary line and along the North boundary line of said Government Lot 2 North 89039'29" East, 1,061.96 feet; thence leaving said North boundary line South 00030'44" West, 119.26 feet to the REAL POINT OF BEGINNING; thence continuing South 00030'44" West, 182.18 feet; thence North 77017'13"West, 34.29 feet; thence North 00031'21" East, 174.42 feet; thence North 89°38'19" East, 33.49 feet to the REAL POINT OF BEGINNING. �N8 'Py 7729 70 4t►IZaloO OF G,CP Page 1 of 1 Meridian City Council Meeting Agenda March 17,2020— Page 88 of 226 S25 S30 E. AMITY RD. S36 S31 I I J to z 'Ln. I n w N rNW COR 00 GOV'T LOT 2 w LA ___ _ JL MN89'39'2911E 1061.96'_ Qo l C°z 3 io � I d'•N Q I o:oi r7•.— I^ v):� z cliN89'38'19"E RPOB Q 33.49' 0 r- - 10 40 160 ry I I Ljj I I I 0 20 80 320 I , V� CN I CO SCALE: 1 " = 80' N co I I w i I-zr \ONp 1L�g$,N����G - NI I0 1/4 S36 S31 zI 1 N °- 7729 0 0 0 71(I(7'au �0 10 �c014Y G.0 N77'17'13"W > 34,291 Q Q z a U V) Pr 4 u I.W-NotM-021 PrewD SubDllelie Wal oll h 1 :29 P EXHIBIT � DRWING FOR J0� NO I DAHo A 20-021' 9955 W.EMERALD ST. PREVAIL SUBDIVISION NO. 1 SHEET NO. SURVEY 8S 0E,IDAHO83704 CITY OF MERIDIAN WATER & SEWER LINE EASEMENT 1 GROUP, LLC LOCATED IN GOVERNMENT LOT 2 OF SECTION 31, 13N., RAE., B.M., DWG. DATE ADA COUNTY, IDAHO 2/10/2020 Meridian City Council Meeting Agenda March 17,2020- Page 89 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.E. Presenter: Estimated Time for Presentation: 0 Title of Item - Dog License Designee Agreement between Meridian Canine Rescue and City of Meridian ATTACHMENTS: Descriptio Typ load Agreement Agreements/Contracts 3/9/2020 Meridian City Council Meeting Agenda March 17,2020— Page 90 of 226 � .C EP� W, DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this �day of 2020�,by and between the City of Meridian, a municipal corporation organized under tW laws of the State of Idaho,hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Meridian Canine Rescue, hereinafter referred to as "Licensing Designee,"whose business address is 501 E Scenery Lane, Meridian, Idaho, 83642. A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf. By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2020 to December 31, 2020. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including,but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. 2020 DOG LIcFNstNG DEsiGNEE AGREEMENT■PAGE 1 of 5 Meridian City Council Meeting Agenda March 17,2020— Page 91 of 226 3. Official log: Licensing Designee shall keep an official, monthly, written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent(50%) of the amount of each dog license fee collected on City's behalf. 5. Monthly submission to City Clerk: At the end of each month during the term of this Agreement, Licensing Designee shall submit to the Meridian City Clerk: a. All dog license fees collected by Licensing Designee on City's behalf; and b. A true and correct copy of the Licensing Designee's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (10th) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of Licensing Designee's issuance of dog licenses, the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee's assertion of loss,theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Clerk shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee's logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 2020 Doo LicENstNG DESIGNEE AGRF-Em ENT■PAGE 2 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 92 of 226 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee,will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Clerk, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642, or to Licensing Designee as follows: Meridian Canine Rescue, 501. E Scenery Lane, Meridian, Idaho 83462 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement,the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto, that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: In performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color,religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require, there shall be furnished to the City such statements,records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Licensing Designee's records with respect to all matters covered by this Agreement. 2020 DOG LICENSING DESIGNEE AGREEMENT■PAGE 3 of 5 Meridian City Council Meeting Agenda March 17,2020— Page 93 of 226 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. 0. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The party to whom the change is proposed shall have thirty(30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If, through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City,the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen (15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City,become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City's behalf and all unissued dog license tags_ Upon such remittance following termination, the Meridian City Clerk shall conduct an accounting(s) as set forth in sections E(2) and E(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 2020 DQG LicENsrNG DESIGNEE AGREEMENT E PAGE 4 GF 5 Meridian City Council Meeting Agenda March 17,2020— Page 94 of 226 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. ApprovaI required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: Meridian Canine Rescue ti Desigt e's Signature [� BY: jt6s f Cf� C. )r-KA Print Name A CITY OF MERIDIAN BY: Robert E. Simison, Mayor Attest: Chris Johnson, City Clerk 2020 DOG LICENSING DESIGNEE AGREEMENT■PAGE 5 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 95 of 226 Meridian City Council Meeting Agenda March 17,2020— Page 96 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.F. Presenter: Estimated Time for Presentation: 0 Title of Item - Dog License Designee Agreement Between Meridian Veterinary Hospital and City of Meridian ATTACHMENTS: Descriptio Typ load Agreement Agreements/Contracts 3/9/2020 Meridian City Council Meeting Agenda March 17,2020— Page 97 of 226 (:M*%- 1EAQDjIAN DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this day of 2020i, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Meridian Veterinary Hospital,hereinafter referred to as "Licensing Designee," whose business address is 421 W Franklin Road, Meridian, Idaho 83642. r A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf. By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2020 to December 31, 2020. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e.,whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 1 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 98 of 226 3. Official log: Licensing Designee shall keep an official, monthly, written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent(50%) of the amount of each dog license fee collected on City's behalf. 5. Monthly submission to City Clerk: At the end of each month during the term of this Agreement,Licensing Designee shall submit to the Meridian City Clerk: a. All dog license fees collected by Licensing Designee on City's behalf, and b. A true and correct copy of the Licensing Designee's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (1 Oth) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of Licensing Designee's issuance of dog licenses,the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee's assertion of loss,theft, misplacement, mistake, or mismanagement of fees,tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Clerk shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee's logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 2020 DOG LICENSING DESIGNEE AGREEMENT■PACE 2 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 99 of 226 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee, will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Clerk, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642,or to Licensing Designee as follows: Meridian Veterinary Hospital, 421 W Franklin Road, Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement,the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default,termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto,that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: In performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color, religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require,there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary,there shall be made available to the City for examination all of Licensing Designee's records with respect to all matters covered by this Agreement. 2020 Doc,LICENSING DESIGNEE AGREEMENT■PAGE 3 or 5 Meridian City Council Meeting Agenda March 17,2020— Page 100 of 226 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. O. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The party to whom the change is proposed shall have thirty (30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If,through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen (15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City, become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City's behalf and all unissued dog license tags. Upon such remittance following termination,the Meridian City Clerk shall conduct an accounting(s) as set forth in sections E(2)and L(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 2020 DOG LicENSrNG DESIGNEE AGREEMENT 0 PAGE 4 of 5 Meridian City Council Meeting Agenda March 17,2020— Page 101 of 226 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: MERIDIAN VETERINARY SPITAL e e's S gnature BY: Print Name CITY OF MERIDIAN BY: Robert E. Simison, Mayor Attest: Chris Johnson, City Clerk 2020 DOG LicENSING DESIGNEE AGREEMENT•PAGE 5 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 102 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.G. Presenter: Estimated Time for Presentation: 0 Title of Item - Dog License Designee Agreement Between Pet Care Clinic and City of Meridian ATTACHMENTS: Descriptio Typ loa Agreement Agreements/Contracts 3/9/2020 Meridian City Council Meeting Agenda March 17,2020— Page 103 of 226 i i i i TT S I 1 DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this 17th day of March , 2020_, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Pet Care Clinic, hereinafter referred to as "Licensing Designee,"whose business address is 1151 E. Fairview Avenue, Meridian, Idaho 83642, A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf, By entering into this agreement, both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2020 to December 31, 2020. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e,, whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. 2020 DOG LICENSING DESIGNEE AGREEMENT E PAGE I OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 104 of 226 3. Official log: Licensing Designee shall keep an official, monthly, written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent (50%) of the amount of each dog license fee collected on City's behalf. 5. Monthly submission to City Cleric: At the end of each month during the term of this Agreement, Licensing Designee shall submit to the Meridian City Cleric: a. All dog license fees collected by Licensing Designee on City's behalf; and b. A true and correct copy of the Licensing Designee's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (1 Oth) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of Licensing Designee's issuance of dog licenses, the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee's assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Cleric shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Cleric shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee's logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Cleric shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 2 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 105 of 226 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee, will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Cleric, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642, or to Licensing Designee as follows: Pet Care Clinic, 1151 E. Fairview Avenue, Meridian, Idaho 83642 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto, that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: In performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color, religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Licensing Designee's records with respect to all matters covered by this Agreement. 2020 DOG LICENSING DESIGNEE AGREEMENT 0 PAGE 3 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 106 of 226 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and j local governments. O. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The party to whom the change is proposed shall have thirty(30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If, through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen (15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City, become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City's behalf and all unissued dog license tags. Upon such remittance following termination, the Meridian City Cleric shall conduct an accounting(s) as set forth in sections E(2) and E(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 4 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 107 of 226 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: PET CARE CLINIC Designee's Signature BY: �\-DLk � ,�t�VV� Print Name CITY OF MERIDIAN BY: Robert E. Simison, Mayor Attest: Chris Johnson, City Cleric 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 5 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 108 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - Dog License Designee Agreement between Settlers Park Veterinary Hospital and City of Meridian ATTACHMENTS: Descriptio load Agreement Agreements/Contracts 3/7/2020 Meridian City Council Meeting Agenda March 17,2020— Page 109 of 226 (�M� E III DOG LICENSING DESIGNEE AGREEMENT This DOG LICENSING DESIGNEE AGREEMENT is made this 17th day of March , 2020 , by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, hereinafter referred to as "City," 33 East Idaho Avenue, Meridian, Idaho 83642, and Settlers Park Veterinary Hospital, hereinafter referred to as "Licensing Designee,"whose business address is 3220 N. Meridian Road, Meridian, Idaho 83646. A. Purpose of Agreement: The purpose of this Agreement is to set forth the rights and obligations of City and of Licensing Designee with reference to Licensing Designee's issuance of dog licenses on City's behalf. By entering into this agreement,both parties seek to: 1) encourage and facilitate the licensing of all dogs within the City of Meridian; and 2) implement the provisions of Meridian City Code section 6-2-3(D). B. Time of Performance: This agreement shall be effective from January 1, 2020 to December 31, 2020. C. Designation of authority: City hereby authorizes and empowers Licensing Designee to issue dog licenses on behalf of City in accordance with all applicable provisions of Meridian City Code. D. Responsibilities of Licensing Designee: 1. Issuance of dog licenses: Licensing Designee shall issue dog licenses only after verification of compliance with all provisions of Meridian City Code section 6-2-3(A)(2), including, but not limited to: a. Verification that the owner of any dog to be licensed is eligible for the license fee sought to be paid, i.e., whether dog to be licensed is neutered or spayed; whether dog owner/user is visually or hearing impaired or disabled; whether dog owner is training such dog as seeing eye, hearing ear, or guide dog; and/or whether replacement license tag will indeed replace validly issued, lost tag. b. Collection of appropriate license fee. 2. Rabies education. Licensing Designee shall provide to each dog owner to whom a dog license is issued written information regarding the importance of vaccinating dogs against rabies. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE I OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 110 of 226 3. Official log: Licensing Designee shall keep an official, monthly,written log of all dog licenses issued by Licensing Designee on the form provided by City, and shall keep such written log complete and current at all times. 4. Administrative fee: City hereby authorizes Licensing Designee to collect and keep an administrative fee of fifty percent(50%) of the amount of each dog license fee collected on City's behalf. 5. Monthly submission to City Clerk: At the end of each month during the term of this Agreement, Licensing Designee shall submit to the Meridian City Clerk: a. All dog license fees collected by Licensing Designee on City's behalf, and b. A true and correct copy of the Licensing Designee's monthly log, completed in full. Such fees and log shall be submitted to the Meridian City Clerk no later than the tenth (10th) day of the month following the month for which the fees were collected and the monthly log completed. 6. Remission of discrepancy: If, following the Meridian City Clerk's review and accounting of Licensing Designee's issuance of dog licenses, the Meridian City Clerk notifies Licensing Designee of a discrepancy in fees collected and data reported by Licensing Designee in the log or quantity of unissued tags, Licensing Designee shall remit to City funds in the amount of such discrepancy. Licensing Designee's obligation to remit to City funds in an amount corresponding to the number and type of dog licenses issued and the number of unissued dog license tags returned to City shall not be excused for any reason, regardless of Licensing Designee's assertion of loss, theft, misplacement, mistake, or mismanagement of fees, tags, and/or data. E. Responsibilities of City: 1. Provision of dog license tags: City shall provide dog license tags to Licensing Designee. 2. Monthly accounting: In the event of a discrepancy between the log, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 3. Annual accounting: The Meridian City Clerk shall conduct an annual audit to determine that the fees remitted correspond to the number and type of dog license tags issued by the designee according to the designee's logs. In the event of a discrepancy between the logs, fees remitted, and/or unissued tags, the Meridian City Clerk shall notify Licensing Designee in writing and Licensing Designee shall remit to City funds in the amount of the discrepancy. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 2 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 111 of 226 F. Independent Contractor: In all matters pertaining to this agreement, Licensing Designee shall be acting as an independent contractor, and neither Licensing Designee, nor any officer, employee or agent of Licensing Designee, will be deemed an employee of City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. G. Hold Harmless: In all matters pertaining to this Agreement, Licensing Designee shall save and hold harmless City from and for any and all losses, claims, actions,judgments for damages, or injury to persons or property and/or losses and expenses caused or incurred by Licensing Designee, its servants, agents, employees, guests, and business invitees in the course of implementing the terms of this Agreement, and not caused by or arising out of the tortious conduct of City or its employees. H. Notices: Any and all notices required to be given by either of the parties hereto, unless otherwise stated in this agreement, shall be in writing and be deemed communicated when mailed in the United States mail, addressed to City as follows: City Clerk, City of Meridian, 33 E. Idaho Avenue, Meridian, Idaho 83642, or to Licensing Designee as follows: Settlers Park Veterinary Hospital, 3220 N. Meridian Road, Meridian, Idaho 83646 Either party may change its address for the purpose of this paragraph by giving written notice of such change to the other in the manner herein provided. I. Attorney Fees: Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a Court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. J. Assignment: It is expressly agreed and understood by the parties hereto, that Licensing Designee shall not have the right to assign, transfer, hypothecate, subcontract, or sell any of its rights or responsibilities under this Agreement except upon the prior express written consent of City. K. Discrimination Prohibited: In performing the Services set forth herein, Licensing Designee shall not discriminate against any person on the basis of race, color, religion, sexual orientation or gender identity, national origin or ancestry, age or disability. L. Reports and Information: At such times and in such forms as the City may require, there shall be furnished to the City such statements, records, reports, data and information as the City may request pertaining to matters covered by this Agreement. M. Audits and Inspections: At any time during business hours and as often as the City may deem necessary, there shall be made available to the City for examination all of Licensing Designee's records with respect to all matters covered by this Agreement. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 3 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 112 of 226 N. Compliance with Laws: In performing the scope of services required hereunder, Licensing Designee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. O. Changes: Proposed changes to any portion of this Agreement shall be submitted in writing. The parry to whom the change is proposed shall have thirty(30) days to accept or reject the proposed change. Changes which are mutually agreed upon by and between the City and Licensing Designee shall be incorporated into this Agreement by written amendment signed by both parties. P. Termination: 1. Written notice: If, through any cause, Licensing Designee, its officers, employees, or agents fails to fulfill in a timely and proper manner its obligations under this Agreement, violates any of the covenants, agreements, or stipulations of this Agreement, falsifies any record or document required to be prepared under this agreement, engages in fraud, dishonesty, or any other act of misconduct in the performance of this contract, or if the Meridian City Council determines that termination of this Agreement is in the best interest of City, the City shall thereupon have the right to terminate this Agreement by giving Licensing Designee at least fifteen (15) calendar days written notice. Licensing Designee may terminate this agreement at any time by giving at least fifteen(15) calendar days written notice to City. 2. Remittance to City: In the event of any termination of this Agreement, all finished or documents, data, and reports prepared by Licensing Designee pursuant to Meridian City Code and/or under this Agreement, completed or incomplete, shall, at the option of the City, become its property, and Licensing Designee shall remit to City all licensing fees collected by Licensing Designee on City's behalf and all unissued dog license tags. Upon such remittance following termination, the Meridian City Clerk shall conduct an accounting(s) as set forth in sections E(2) and E(3) of this Agreement, and Licensing Designee shall remit to City funds in the amount of the discrepancy. Licensing Designee shall not thereby be relieved of liability to the City for damages sustained by the City by virtue of any breach of this Agreement by Licensing Designee. This provision shall survive the termination of this agreement and shall not relieve Licensing Designee of its liability to the City for damages. Q. Construction and severability: If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. R. Entire agreement: This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 4 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 113 of 226 S. Applicable law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho, and the ordinances of the City of Meridian. T. Approval required: This Agreement shall not become effective or binding until approved by City. LICENSING DESIGNEE: SETTLERS PARK VETERINARY HOSPITAL Designee's Signature BY: Print Name CITY OF MERIDIAN BY: Robert E. Simison, Mayor Attest: Chris Johnson, City Clerk 2020 DOG LICENSING DESIGNEE AGREEMENT•PAGE 5 OF 5 Meridian City Council Meeting Agenda March 17,2020— Page 114 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.1. Presenter: Estimated Time for Presentation: 1 min Title of Item - Impact Fee Assessment and Deferral Agreement Regarding Ada County Highway District Impact Fees at the Ten Mile Medical Office Phase 2 ATTACHMENTS: J41 Descriptio Typ to ACHD Impact Fee Assessment and Deferral Agreement Agreements/Contracts 3/12/2020 Ten Mile Medical Office Phase 2 Meridian City Council Meeting Agenda March 17,2020— Page 115 of 226 ADA COUNTY RECORDER Phil McGrane 2020-043939 BOISEIDAHO Pgs=29 VICTORIA BAILEY 04/15/2020 03:34 PM ADA COUNTY HIGHWAY DISTRICT NO FEE Afier Recordinf=Reoirin To: Steven B.Price General Counsel Ada County:H iyLT2 kL _y.ffistrict 3775 Adanis Street Gardert 0tv,Idaho 83714 113is Space Reserved for Recor(fin.Purposes IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT (Ten Mile Medical Office Phase 2) THIS IMPACT FEE AS IW.)iJKSS-TN'IENT AND DEFERRAL A('REEMENT ("Agreement") made this_]--]-,7 Ii----day 'R) 2 11 .0 by and between the Ada County flighway District, a body politic and corporate of the state of Idaho ("ACI-11)"); the City of Meridian, an Idaho municipal corporation, ("City"); and 13VAS13 Ten Mile Medical Office Building, LLC, an Idaho limitedhability company("Developer"). RECITALS WHEREAS, Developer has acquired certain real property niore particularly described in Exhibit A, hereto, and generally located at 939 S. Vanguard Way, City of Meridian, Ada County, Idaho (the "Property"); WHEREAS, Developer will in the future make certain applications to (lie City regarding the development and construction of a mix of office, medical clinic, and medical office uses on Property (the the "Proiect"), which Project will be the second phase of the previously approved mixed use project locate at 90 11 S. Vanguard Way, the exact allocation of each use, however, is not yet finalized due to the otigonig programing of potential tenant reel uireinents; WHEREAS, pursuant to -Idaho Code § 67-8204(3) and Section 7316.1 of ACI-11) Ordinance 23]A. the payment of the impact fee required for the development of the Property (."ACHD Impact Fee") by the Developer to ACHD would normally be due at the time of issuance of a building permit for the project; WHEREAS, it is the desire of the Developer to defer payment of the ACIID Impact Fee pursuant to the terms of this Agreement; W FIE REAS, it is the desire of the City that Developer be able to defer payment of the ACHD Impact Fee for the purposes of encouraging developi-rient. in Meridian and the City is willing to enter into this Agreement to facilitate the deferral of fees by Developer to ACI-ID; TIMPACT FEE ASSESSWNT AND DEFERRAL AGREEMENT-- t S:'1T)ocs\13VA- en Mile\A10B P haw 2\AGR'Jrnpacf Fee Deferral Agreement-Form. VA(3-11-20'),Docx Meridian City COUncil Meeting Agenda March 17,2020— Page 116 of 226 WHEREAS, ACHD is willing to enter into this Agreement for the purpose of allowing the deferral of payment of the ACHD Impact Fee in consideration of the assurances, covenants, and other agreements provided herein by the City and by Developer; WHEREAS, Idaho Code § 67-8204(3) and Section 7316.1 of ACHD Ordinance 231A authorize ACHD to enter into an agreement to defer payment of fees pursuant to written agreement between the ACHD and a developer as set forth therein; Idaho Code § 67-8204A authorizes the City and ACHD to enter into intergovernmental agreements regarding the collection of impact fees; and Idaho Code § 67-8213 specifies the remedies available to ACHD charging an impact fee where such fee is not paid in accordance with the relevant ordinances; WHEREAS, this Agreement establishes the process for the imposition, calculation and collection of the ACHD Impact Fee required for the development of the Property; WHEREAS, the timing of the imposition, calculation and collection of the ACHD Impact Fee for the Project is related to the timing of the City's action on the necessary development permits for the Project; and WHEREAS, the parties desire to enter into an agreement regarding the imposition, calculation and collection of the ACHD Impact Fee for the Project. AGREEMENT NOW, THEREFORE, pursuant to the legal authority of the Idaho Code and ACHD Ordinance 231A, and for other good and valuable consideration, the sufficiency of which is hereby acknowledged, ACHD, Developer and the City desire to memorialize their respective agreements and obligations regarding the imposition, calculation and collection of the ACHD Impact Fee and the inspections and issuance of permits for the Project. 1. Imposition of ACHD Impact Fee. Development of the Project will require the payment of the ACHD Impact Fee. ACHD has presently adopted Ordinance 231A setting forth the process, method and amount of the ACHD Impact Fee. The ACHD Impact Fee shall be imposed consistent with the ordinance in effect at the time that the City issues the First TI Permit as defined in Section 2 below. 2. Calculation of ACHD Impact Fee. Pursuant to Section 7304.1 of Ordinance 231A, the ACHD Impact Fee is typically collected at the issuance of a building permit, provided, however, that Section 7316.1 of Ordinance 231A permits ACHD and a"Developer" to enter into an agreement regarding the timing of payment of the ACHD Impact Fee. (a) Notification of Issuance of First TI Permit. The City, ACHD and the Developer shall jointly work to coordinate the issuance of permits for the Project. Upon the application for the first permit necessary to commence construction of tenant improvements at the Project ("First TI Permit"), the City and Developer shall notify ACHD and the ACHD Impact Fee shall be calculated prior to the issuance of the First TI Permit. IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-2 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 117 of 226 (b) Notification of Inspection for the Issuance of First Certificate of Occupancy. The Developer agrees that it shall notify the City and ACHD in writing at least thirty(30) days in advance of any request for the final inspection before the issuance of the first certificate of occupancy for the Project. (c) Applicable Impact Fee Ordinance. ACHD shall calculate the ACHD Impact Fee based upon the ordinance in effect at the time the City issues the First TI Permit. 3. Collection of ACHD Impact Fee. (a) Deferral of Fee/Enforcement. ACHD agrees that collection of the ACHD Impact Fee will be deferred as set forth herein. If the Developer is in default as set forth in Section 5(a) below, then it shall be subject to all of the remedies set forth therein and elsewhere in this Agreement. In addition, the City agrees for the benefit of ACHD that unless the Developer submits proof that the ACHD Impact Fee has been paid and ACHD confirms in writing that it has been paid, the City: (i) will not issue the First TI Permit for the Project, (ii) will not provide any utility services for any purposes other than system testing and non-occupant use for the Project, and (iii) will exercise all default rights against Developer set forth in Section 5(a) below. Developer acknowledges and agrees that as a condition precedent to the City issuing the First TI Permit that Developer will pay the ACHD Impact Fee for the Project. Notwithstanding the foregoing, and notwithstanding any other provision in this Agreement, the parties agree that the ACHD Impact Fee shall in no event be deferred beyond March 31, 2021, regardless of the status of the Project and/or the status of any permits issued or to be issued by the City. (b) Alternate Financial Guarantee. Alternatively, ACHD and Developer may agree that the payment of the ACHD Impact Fee may be deferred upon Developer providing an alternative financial guarantee to ensure payment of the ACHD Impact Fee, pursuant to a certificate of deposit or a letter of credit acceptable to ACHD. Such alternate financial guarantee shall be in an amount equal to the amount of the impact fee for the Project, pending reconciliation of the ACHD Impact Fee at a date subsequent to the issuance of a certificate of occupancy for the Project by the City. (c) Satisfaction. Upon payment of the ACHD Impact Fee or the provision for an alternate financial guarantee, ACHD shall notify the City of Developer's performance, and then and only then shall the City proceed with the issuance of the First TI Permit for the Project. The City agrees for the benefit of ACHD that the City (including without limitation, the City's employees, officials, agents, and/or contractors) will not proceed with the issuance of the First TI Permit for the Project until the foregoing condition is met. The Developer agrees it will not accept any Tenant Improvement Permits from the City for the Project until the foregoing condition is met. (d) Waiver and Estoppel. Developer hereby waives and estops itself from asserting any claim or property right relating to the issuance of the First TI Permit for the Project, deferral of the payment of the ACHD Impact Fee or default remedies provided herein until ACHD receives full payment of the ACHD Impact Fee or an alternate IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-3 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 118 of 226 financial guarantee as contemplated herein. 4. Individual Assessment. ACHD and Developer acknowledge that Developer retains the right to pursue an individual assessment of the ACHD Impact Fee subsequent to its payment and completion of the Project. Nothing contained herein shall preclude Developer from electing to initiate an individual assessment pursuant to Section 7312 of ACHD Ordinance 231A. 5. Default. (a) If Developer defaults in the performance of their obligations under the terms and provisions of the Agreement in the time and manner required, ACHD and/or City may exercise all legal and equitable remedies against such party. In addition (and without limiting the foregoing or otherwise limiting any other rights available by law or in equity), if the ACHD Impact Fee is not paid timely(i) any unpaid amounts shall accrue interest at the legal rate provided for in Idaho Code Section 28-22-104(1), from the date the First TI Permit was originally issued, (ii) ACHD may assess a penalty of $500 per day for non-payment or late payment in accordance with Idaho Code Section 67-8213 in any reasonable amount, (iii) City shall withhold any permits related to the project or other governmental approval until the fee is paid, (iv) City shall refuse and/or suspend all utility services to the Project under its jurisdiction, and (v) in accordance with Idaho Code Section 67-8213(4), ACHD may impose a lien for failure to timely pay following the procedures contained in chapter 5, title 45, Idaho Code. (b) If ACHD defaults in the performance of its obligations under the terms and provisions of this Agreement in the time and manner required herein, Developer shall only be entitled to non-monetary remedies, such as specific performance, declaratory relief, and injunctive relief. (c) If City defaults in the performance of its obligations under the terms and provisions of this Agreement in the time and manner required, ACHD and/or Developer may exercise all legal and equitable remedies against such party. 6. Existing Joint Governmental Entity Agreement. ACHD and City acknowledge they are parties to an existing Impact Fee Collection Agreement (the "Collection Agreement"). ACHD and City agree that the Collection Agreement is not applicable to this Project, and that all rights between them concerning the collection of impact fees for this Project are set forth in this Agreement. 7. Acknowledgement. ACHD and City make no representations, warranties or guarantees to Developer regarding the Project. Developer assumes all risks and acknowledges that it is solely responsible for the development of this Project. Developer acknowledges, notwithstanding any other provision of this Agreement, as follows: (i) This Agreement does not affect the rules and regulations that the Developer must comply with in order to implement all governmental approvals; (ii) Any future applications or requests to ACHD and City will be governed by rules and regulations of each of the agencies in effect at the time of such request; IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-4 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 119 of 226 (iii) Nothing in this Agreement shall be construed to allow the Developer any waiver or relief from any of the processes, rules and regulations Developer must follow and comply with to obtain any future approvals from the City or ACHD; (v) Nothing herein shall be construed to grant any legal entitlement or vest any property right or other right to the Developer; and (vii) Nothing in this Agreement shall be construed to provide any claim or benefit to a third party. 8. General Provisions. (a) Agreement Addresses Process Only. The parties acknowledge and agree that nothing herein shall be deemed to limit or restrict the deliberation or action taken by ACHD to the extent that it has authority relating to its review and consideration of the permits related to the Project. The parties acknowledge and agree that this Agreement is intended solely to provide for the processes that will be applied to ACHD Impact Fee for the Project. (b) Severability. Every provision of this Agreement is intended to be severable. If any term or provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the Agreement. (c) Attorneys' Fees. Should any action be brought to interpret or enforce any provision hereof, or for damages for breach hereof, the prevailing party shall be entitled to such reasonable attorneys' fees as may be determined by any court of competent jurisdiction wherein such action is brought, including attorneys' fees on any appeal. (d) Assignment/Recording. The rights, benefits or obligations under this Agreement may not be assigned by Developer, in whole or in part, without the prior written consent of both ACHD and the City, which may be withheld in either of their sole discretion. Without limiting the foregoing, the obligations to ACHD or the City contained herein shall run with the land and shall inure to the benefit of and be binding upon the successors and assigns of the parties hereof, until such time as the Project is complete and ACHD has received full payment of the ACHD Impact Fee. A copy of this Agreement shall be recorded in the real property records of Ada County, Idaho. Upon the payment of the ACHD Impact Fee by Developer, this Agreement shall terminate and the parties shall execute the termination and release set forth in the form attached as Exhibit B. (e) Entire Agreement. This Agreement contains the entire Agreement between the parties respecting the matters herein set forth and supersedes all prior Agreements between the parties hereto respecting such matter. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by each party hereto. (f) Construction. This Agreement shall be construed in accordance with the laws of the State of Idaho. (g) Counterparts. This Agreement may be executed simultaneously in one or more counterparts, each of which shall be deemed an original, but all of which IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-5 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 120 of 226 together shall constitute one and the same instrument. (h) Recitals. The parties confirm the accuracy of the Recitals set forth in this Agreement and the same are incorporated herein as part of this Agreement. (i) Time of the Essence. Time shall be of the essence for all events and obligations to be performed under this Agreement. 0) Independent Parties. The relationship between the Parties shall not be that of partners, agents, or joint venturers for one another, and nothing contained in this Agreement shall be deemed to constitute a partnership or agency agreement between them for any purposes. In performing any of their obligations hereunder, the Developer is an independent party and shall discharge its contractual obligations at its own risk. The Parties agree that nothing herein contained shall be construed to create a joint venture, partnership, or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. (k) Notices. All notices, requests, consents, approvals, payments in connection with this Agreement, or communications that either party desires or is required or permitted to give or make to the other party under this Agreement shall only be deemed to have been given, made and delivered, when made or given in writing and personally served, or deposited in the United States mail, certified or registered mail, postage prepaid, or sent by reputable overnight courier (e.g., FedEx) and addressed to the parties as follows: ACHD: Ada County Highway District Attn: Mitch Skiles 3775 Adams Street Garden City, Idaho 83714-6447 DEVELOPER: BVASB Ten Mile Medical Office Building, LLC c/o BVA Development, LLC 2775 W.Navigator Drive, Suite 220 Meridian, ID 83642 Attn.: J. Thomas Ahlquist with copy to: Geoffrey M. Wardle Clark Wardle LLP 251 E. Front Street, Suite 310 Boise, Idaho 83702 CITY: City of Meridian Attn: City Clerk 33 E Broadway Avenue Meridian, Idaho 83642 Notice shall be deemed given upon actual receipt (or attempted delivery if IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-6 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 121 of 226 delivery is refused), if personally delivered or rejected. (1) Amendment to Ordinances. The parties acknowledge that Ordinance 231A may be amended, repealed and superseded at any time. The ACHD Impact Fee shall be imposed, calculated and collected pursuant to any impact fee ordinance subsequently adopted by ACHD in accordance with Idaho Code § 67-8201 et seq. To the extent that references to specific sections incorporated in Ordinance 231A are made herein, those references shall be deemed to refer to the related provisions of any subsequently adopted impact fee ordinance by ACHD. (m) Further Acts. The parties will execute and deliver to the others, from time to time, for no additional consideration and at no additional cost to the requesting party, such further assignments, certificates, instruments, records, or other documents, assurances or things as may be reasonably necessary to give full effect to this Agreement and to allow each party fully to enjoy and exercise the rights accorded and acquired by it under this Agreement. (n) Acknowledgments and Modifications. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by all of the parties. IN WITNESS WHEREOF, the parties have caused this instrument to be executed by its duly authorized officers the day and year first above written. Signatures and notary acknowledgments to follow on next page IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-7 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 122 of 226 ACHD ADA COUNTY HIGHWAY DISTRICT By _ --,C7Pmm'bsion President re�tov u4e, Ll�onc� f� CPIAm►s iDVI STATE OF IDAHO ) )ss. County of Ada ) On this day o I"� , 20A?, before me, a Notary Public, personally appeared �. A)OhO� , known or proved to me to be Commission President of the Ada unty Highway District, a body corporate and is of the state of Idaho, the person whose name is subscribed to the foregoing inst , and acknowledged to me that she executed the same on behalf of said entity. E �V�( oi� IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. ,•o `I I'• SPF,y, -- Notary Public 'Z Residing at Comm.62051 S = Comm. Expires August 13, 2025 cPl;pUH1.�G'P��� IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-S S:\Docs\BVA-Ten Mile\MOB Phase 2WGR\Impact Fee Deferral Agreement-Form V.4(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 123 of 226 DEVELOPER BVASB Ten Mile Medical Office Building, LLC, an Idaho limited liability company By: BV Management Services, hic., an Idaho Corporation, the Ex cutive Manager By: Cortney Liddiard, resident Date: H( cc-,\\ \-3N t c7-pa0 BVASB Ten Mile Medical Office Building, LLC, an Idaho limited liability company By: Brighton Corporation, an Idaho Corporation, the Executive Manager By: Robert L. Phillips, President Date: STATE OF IDAHO ) ' Mass. County of ``�� On this Gc- day of c.�n, 20 Ro, before me, a Notary Public, personally appeared Cortney Liddiard, known or proved to me to be the President of BV Management Services, Inc., an Idaho corporation, who subscribed said limited liability company name to the foregoing instrument, and acknowledged to me that he executed the within instrument on behalf of BVASB Ten Mile ed'(,LA c e LLC. 6oi\AW�5 IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. LOVE GAMMI 3 JN U. NOTARY PUBLIC 25 Notary Public STATE OF IDAHO Residing at -Mdg b Gak-o ' D MY COMMISSION EXPIRES O4112/20 Comm. Expires at-13 —ac�aO EAPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-9 S:\Docs\BVA-Ten Mlle\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx I DEVELOPER BVASB Ten Mile Medical Office Building, LLC, an Idaho limited liability company By: BV Management Services, hic., an Idaho Corporation,the Executive Manager By: Cortney Liddiard,President Date: BVASB Ten Mile Medical Office Building,LLC, an Idaho limited liability company By: Brighton Corporation,an Idaho Corporation,the Executive Manager By: & � Robert L. Phillips President i Date: volA 21 2020 STATE OF IDAHO ) )ss. County of Ada ) On this day of , 20 , before me, a Notary Public, personally appeared Cortney Liddiard, known or proved to me to be the President of BV Management Services, Inc., an Idaho corporation, who subscribed said limited liability company name to the foregoing instrument, and acknowledged to me that he executed the within instrument on behalf of BVASB Ten Mile ,LLC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Comm. Expires IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-9 S:\Docs\BVA-Ten Mile\MOB Phase ZAGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx STATE OF IDAHO ) )ss. County of Ada ) On this I Zi day of A0i 2020, before me, a Notary Public, personally appeared Robert L. Phillips, known or proved to me to be the President of Brigbtnn Corporation, an Idaho corporation, an Executive Manager of BVASB Ten Mile A1[ 6 Ice r ' LLC, an Idaho limited liability company, who subscribed said limited liability company name to the foregoing instrument, and acknowledged to pie rum that he executed the within instrument on behalf of BVASB Ten Mile IKldlcd D.Qvi Bl4Id'Inn ,LLC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above writt RRY Public28628LIC Residing at HO Comm. Expires 23LM ES Wall ES IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 10 S:\Docs\BVA-Ten Mlle\MOB PLase 24AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Donx CITY CITY OF MERIDIAN By: Robert E. Simison, Mayor STATE OF IDAHO ) )ss. County of Ada ) On this 17th day of March 20 20, before me, a Notary Public, personally appeared Robert E. Simison, known or proved to me to be the Mayor of the City of Meridian, the person whose name is subscribed to the foregoing instrument, and acknowledged to me that she executed the same on behalf of said entity. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Meridian,Idaho Comm. Expires3-28-2022 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 11 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 126 of 226 Exhibit A Legal Description of Property Exhibit A 2775 K Navagator Drive,Suile 210 Idaho Office Meridian,Idaho 83642 O RR O C K S Tel: 208.895.2520 www.horrocks.Cks.com 1 H 1 11-11 1 E N G I N E E R S Date:June 7,2019 Project:ID-1579-1901 Page: 1 of 2 PARCEL E This parcel is a portion of Lots 5,6 and 7,Block I of the Final Plat of TM Crossing Subdivision, on file in Book 112,pages 16327 through 16330 and is situated in a portion of the S.W. r/4 of Section 14,Township 3 North,Range I West of the Boise Meridian,City of Meridian,Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest corner of said Lot 2;thence along the north boundary of said Lot 2, 1) S.89°11'34"E.,703.36 feet to the northeast corner of said Lot 2 and a point of curvature; thence along the east boundaries of Lots 2,3,4,5,6 and a portion of Lot 7 and a curve to the right, 2) Having an are length of 117.83 feet,a radius of 326.00 feet,through a central angle of 20°42'33"and a long chord which bears S.34° 13'55"E., 117.19 feet to a point of compound curvature;thence along a curve to the right, 3) Having an arc length of 3 15.3 8 feet,a radius of 731.00 feet,through a central angle of 24°43'10"and a long chord which bears S.11'31'04"E.,312.94 feet;thence continuing, 4) S.00°50'32"W.,34.27 feet to the POINT 4F BEGINNING;thence continuing, 5) S.00°50'32"W.,98.96 feet to a point of curvature;thence along a curve to the left, 6) Having an are length of 61.80 feet,a radius of 349.00 feet,through a central angle of 10°08'42"and a long chord which bears S.04°13'49"E.,61.71 feet;thence leaving said east boundaries, 7) N.89°1l'04"W.,211.16 feet;thence, 8) N.00°33'50"E., 160.43 feet;thence, HAD-1579-1901-Food Pavilion TM Crossing/Project data/04 Survey/Legal Descriptions/REV Parcel E 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 12 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 127 of 226 Date:June 7,2019 Project:ID-1579-1901 Page:2 of 2 9) S.89°11'04"E.,206,48 feet to the POINT OF BEGINNING. CONTAINING 33,174 square feet(0.761 acres),more or less. HAD-1579-1901-Food Pavilion TM Crossing/Project datal04 Survey/Legal Descriptions/REV Parcel E 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 13 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 128 of 226 Exhibit A 2775 W.Navagator Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RR O C K S Tel: 208.895.2520 www.horrocks.cam E N G I N E E R S Date:June 7,2019 Project:ID-1579-1901 Page: 1 of 2 PARCEL F This parcel is a portion of Lots 7 and 8,Block 1 of the Final Plat of TM Crossing Subdivision,on file in Book 112,pages 16327 through 16330 and is situated in a portion of the S.W. '/4 of Section 14,Township 3 North,Range 1 West of the Boise Meridian,City of Meridian,Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest comer of said Lot 2;thence along the north boundary of said Lot 2, 1) S.89°11'34"E,,703.36 feet to the northeast comer of Lot 2 of said TM Crossing Subdivision and a point of curvature;thence along the east boundaries of Lots 2,3,4,5, 6,7 and Lot 8 and a curve to the right, 2) Having an are length of 117.83 feet,a radius of 326.00 feet,through a central angle of 20°42'33"and a long chord which bears S.34° 13'55"E., 117.19 feet to a point of compound curvature;thence along a curve to the right, 3) Having an are length of 315.38 feet,a radius of 731.00 feet,through a central angle of 24°43'10"and a long chord which bears S.11'31'04"E.,312.94 feet;thence continuing, 4) S.00°50'32"W., 133.22 feet to a point of curvature;thence along a curve to the left, 5) Having an arc length of 61.80 feet,a radius of 349.00 feet,through a central angle of 10'08'42"and a long chord which bears S.04°l3'49"E.,61.71 feet to the POINT OF BEGINNING;thence continuing along a curve to the left, 6) Having an are length of 178.13 feet,a radius of 349.00 feet,through a central angle of 29°14'37"and a long chord which bears S23°55'29"E., 176.20 to the southeast corner of said Lot 8;thence leaving said east boundaries and along the south boundary of said lot 8 and a curve to the right, 7) Having an arc length of 129.53 feet,a radius of 169.00 feet,through a central angle of 43°54'54"and a long chord which bears S.68°51'33"W., 126.38 feet;thence continuing along said south boundary, HAD-1579-1901 Food Pavilion TM Crossing/Project datar04 Survey/Legal DescriptionslRFV Parcel F 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 14 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 129 of 226 Date.June 7,2019 Project:ID-1579-1901 Page:2 of 2 8) N.89°I 1'04"W., 166.77 feet;thence leaving said south boundary, 9) N.00033'50"E.,207.29 feet;thence, 10)S.89°11'04"E.,211.16 feet to the POINT OF BEGINNING. CONTAINING 49,998 square feet(1.148 acres),more or less. HAD-1579-1901 Food Pavilion TM Crossing/Project data/04 Survey/Legal Descriptions/REV Parcel F 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 15 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 130 of 226 Exhibit A 2775 W.Navagalor Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RRO C K S Tel: 208.895.2520 uu ww.horrocks.com 11-11- E N G I N E E R S Date:June 9,2016 Project:ID-1578-1901 Page: 1 of 2 PARCEL G This parcel is a portion of Lots 5,6,7 and 8,Block 1 of the Final Plat of TM Crossing Subdivision,on file in Book H 2,pages 16327 through 16330 and is situated in a portion of the S.W. '/4 of Section 14,Township 3 North,Range 1 West of the Boise Meridian,City of Meridian, Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest corner of said Lot 2;thence along the west boundaries of Lots 2,3,4,5,and a portion of Lot 6, 1) S.OV33'50"W.,404.00 feet;thence, 2) S.04°03'37"E.,48.84 feet;thence, 3) S.01°30'08"E.,25.48 feet to the POINT OF BEGINNING;thence leaving said west boundaries. 4) S.89011'04"E.,349.42 feet;thence, 5) N.45°48'56"E.,51.43 feet;thence, 6) S.89°1 F04"E.,238.33 feet;thence, 7) S.00°33'50"W.,361.78 feet to the south boundary of said Lot 8;thence along said south boundary, 8) N.89°11'04"W.,423.85 feet to a point of curvature;thence along a curve to the left, 9) Having an arc length of 128.56 feet,a radius of 235.84 feet,through a central angle of 31°14'01"and a long chord which bears S.77°47'45"W., 126.98 feet to a point of reverse curvature;thence along a curve to the right, Date:June 7,2019 HAD 1579-1901 Food Pavilion TM Crossing/Projact data104 Survey/Legal Descriptions/REV parcel G 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 16 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 131 of 226 Exhibit B Form Termination and Release IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 17 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 132 of 226 Recording Requested By and When Recorded Return to: Attn: SPACE ABOVE THIS LINE FOR RECORDER'S USE ONLY TERMINATION AND RELEASE OF IMPACT FEE DEFERRAL AGREEMENT THIS TERMINATION AND RELEASE OF IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT ("Termination") made this day of , 20 by and between the Ada County Highway District, a body politic and corporate of the state of Idaho ("ACHD"); the City of Meridian, an Idaho municipal corporation, ("the City"); BVASB Ten Mile , LLC, an Idaho limited liability company("Developer"). RECITALS A. The Developer, ACHD and the City have entered into the Impact Fee Assessment and Deferral Agreement dated the , day of 20 B. The Developer has paid the impact fee as specified in the Impact Fee Assessment and Deferral Agreement. C. The parities desire to release and terminate the Impact Fee Assessment and Deferral Agreement. NOW, THEREFORE, in consideration of the foregoing recitals, the mutual covenants and agreement set forth herein and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, Developer, ACHD and the City agree as follows: I. TERMINATION AND RELEASE 1. The Impact Fee Assessment and Deferral Agreement dated the _ day of 20 , by the parties and recorded , 20 _, as Instrument No. , records of Ada County, Idaho, encumbering the real property described herein in Exhibit A is hereby released and terminated. 2. This Termination may be executed in one or more counterparts and shall be recorded to evidence the termination of the Impact Fee Assessment and Deferral Agreement. SIGNATURES ON FOLLOWING PAGES IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 18 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 133 of 226 ACHD ADA COUNTY HIGHWAY DISTRICT By — — Commission President STATE OF IDAHO ) )ss. County of Ada ) On this day of 20 , before me, a Notary Public, personally appeared known or proved to me to be the Commission President of the Ada County Highway District, a body corporate and politic of the state of Idaho, the person whose name is subscribed to the foregoing instrument, and acknowledged to me that she executed the same on behalf of said entity. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Comm. Expires IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT- 19 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 134 of 226 DEVELOPER BVASB Ten Mile Medical Office Building, LLC, an Idaho limited liability company By: BV Management Services, Inc., an Idaho Corporation, the Executive Manager By: Cortney Liddiard, President Date: BVASB Ten Mile Medical Office Building, LLC, an Idaho limited liability company By: Brighton Corporation, an Idaho Corporation, the Executive Manager By: Robert L. Phillips, President Date: STATE OF IDAHO ) )ss. County of Ada ) On this day of , 20 , before me, a Notary Public, personally appeared Cortney Liddiard, known or proved to me to be the President of BV Management Services, Inc., an Idaho corporation, who subscribed said limited liability company name to the foregoing instrument, and acknowledged to me that he executed the within instrument on behalf of BVASB Ten Mile , LLC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Comm. Expires IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-20 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 135 of 226 STATE OF IDAHO ) )ss. County of Ada ) On this day of , 20 , before me, a Notary Public, personally appeared Robert L. Phillips, known or proved to me to be the President of Brighton Corporation, an Idaho corporation, an Executive Manager of BVASB Ten Mile , LLC, an Idaho limited liability company, who subscribed said limited liability company name to the foregoing instrument, and acknowledged to me that he executed the within instrument on behalf of BVASB Ten Mile , LLC. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Comm. Expires IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-21 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 136 of 226 CITY City of Meridian By: Robert E. Simison,Mayor STATE OF IDAHO ) ss. County of Ada ) On this day of , 20 , before me, a Notary Public, personally appeared Robert E. Simison, known or proved to me to be the Mayor of the City of Meridian, the person whose name is subscribed to the foregoing instrument, and acknowledged to me that she executed the same on behalf of said entity. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Residing at Comm. Expires IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-22 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 137 of 226 Exhibit A Legal Description of Property Exhibit A 2775 W.Navagator Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RRO C K S Tel: 208.895.2520 ks.com www.horroc -,11.11- ---- - E N G I N E E R S Date:June 7,2019 Project:ID-1579-1901 Page: 1 of 2 PARCEL E This parcel is a portion of Lots 5,6 and 7,Block 1 of the Final Plat of TM Crossing Subdivision, on file in Book 112,pages 16327 through 16330 and is situated in a portion of the S.W. '/4 of Section 14,Township 3 North,Range 1 West of the Boise Meridian,City of Meridian,Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest comer of said Lot 2;thence along the north boundary of said Lot 2, 1) S.89°11'34"E.,703.36 feet to the northeast corner of said Lot 2 and a point of curvature; thence along the east boundaries of Lots 2,3,4,5,6 and a portion of Lot 7 and a curve to the right, 2) Having an are length of 117.83 feet,a radius of 326.00 feet,through a central angle of 20°42'33"and a long chord which bears S.34° 13'55"E„ 117.19 feet to a point of compound curvature;thence along a curve to the right, 3) Having an are length of 315.38 feet,a radius of 731.00 feet,through a central angle of 24°43'10"and a long chord which bears S.11°31'04"E.,31294 feet;thence continuing, 4) S.00°50'32"W.,34.27 feet to the POINT OF BEGINNING;thence continuing, 5) S.00050'32"W.,98.96 feet to a point of curvature;thence along a curve to the left, 6) Having an arc length of 61.80 feet,a radius of 349.00 feet,through a central angle of 10'08'42"and a long chord which bears S.04°13'49"E.,61.71 feet;thence leaving said east boundaries, 7) N.89°1l'04"W.,211.16 feet;thence, 8) N.00033'50"E., 160.43 feet;thence, HAD-1579-1901-Food Pavilion TM Crossing/Project datal04 Survey/Legal Descriptions/REV Parcel E 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-23 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 138 of 226 Date:June 7,2019 Project:ID-1579-1901 Page:2 of 2 9) S.89°11'04"E.,206.48 feet to the POINT OF BEGINNING. CONTAINING 33,174 square feet(0.761 acres),more or less. HAD-1579-190 1-Food Pavilion TM Crossing/Project datal04 Survey/Legal Descriptions/REV Parcel E 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-24 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 139 of 226 Exhibit A 2775 W Navagator Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RR4 C K S Tel: 2(}8.895.2520 wwwhorrocks.cam �rrrr 111r11 E N G I N E E R S Date:June 7,2019 Project:ID-1579-1901 Page: 1 of 2 PARCEL F This parcel is a portion of Lots 7 and 8,Block 1 of the Final Plat of TM Crossing Subdivision,on file in Book 112,pages 16327 through 16330 and is situated in a portion of the S.W. t/4 of Section 14,Township 3 North,Range I West of the Boise Meridian,City of Meridian,Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest comer of said Lot 2;thence along the north boundary of said Lot 2, 1) S.89°11'34"E,,703.36 feet to the northeast corner of Lot 2 of said TM Crossing Subdivision and a point of curvature;thence along the east boundaries of Lots 2,3,4,5, 6,7 and Lot 8 and a curve to the right, 2) Having an are length of 117.83 feet,a radius of 326.00 feet,through a central angle of 20°42'33"and a long chord which bears S.34° 13'55"E., 117.19 feet to a point of compound curvature;thence along a curve to the right, 3) Having an are length of 315.39 feet,a radius of 731.00 feet,through a central angle of 24'43'10"and a long chord which bears S.1 I°31'04"E.,312.94 feet;thence continuing, 4) S.00°50'32"W., 133.22 feet to a point of curvature;thence along a curve to the left, 5) Having an arc length of 61.80 feet,a radius of 349.00 feet,through a central angle of 10'08'42"and a long chord which bears S.04°13'49"E.,61.71 feet to the POINT OF BEGINNING;thence continuing along a curve to the left, 6) Having an are length of 178.13 feet,a radius of 349.00 feet,through a central angle of 29'14'37"and a long chord which bears S23°55'29"E., 176.20 to the southeast corner of said Lot 8;thence leaving said east boundaries and along the south boundary of said lot 8 and a curve to the right, 7) Having an arc length of 129.53 feet,a radius of 169.00 feet,through a central angle of 43°54'54"and a long chord which bears S.68°51'33"W., 126.38 feet;thence continuing along said south boundary, H:IID-1579-1901 Food Pavilion TM Crossing/Project data�04 Survey/Legal DescriptionslRFV Parcel F 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-25 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 140 of 226 Date:June 7,2019 Project:ID-1579-1901 Page:2 of 2 8) N.89°11'04"W., 166.77 feet;thence leaving said south boundary, 9) N.00033'50"E.,207.28 feet;thence, 10)S.89°11'04"E.,211.16 feet to the POINT OF BEGINNING. CONTAINING 49,998 square feet(1.148 acres),more or less. HAD-1579-1901 Food Pavilion TM Crossing/Project data/04 Survey/Legal Descriptions/REV Parcel F 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-26 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 141 of 226 Exhibit A 2775 W.Navagalor Drive,Suite 210 Idaho Office Meridian,Idaho 83642 H O RRO C K S Tel: 208.895.2520 www.horrocks.com 11,11- E N G I N E E R S Date:June 9,2016 Project:ID-1578-1901 Page: 1 of 2 PARCEL G This parcel is a portion of Lots 5,6,7 and 8,Block 1 of the Final Plat of TM Crossing Subdivision,on file in Book l 12,pages 16327 through 16330 and is situated in a portion of the S.W. %4 of Section 14,Township 3 North,Range 1 West of the Boise Meridian,City of Meridian, Ada County,Idaho,more particularly described as follows: COMMENCING at the northwest comer of said Lot 2;thence along the west boundaries of Lots 2,3,4,5,and a portion of Lot 6, 1) S.00°33'50"W.,404.00 feet;thence, 2) S.04°03'37"E.,48.84 feet;thence, 3) S.01°30'08"E.,25.48 feet to the POINT OF BEGINNING;thence leaving said west boundaries. 4) S.89011'04"E.,349.42 feet;thence, 5) N.45°48'56"E.,51.43 feet;thence, 6) S.89°1 F04"E.,238.33 feet;thence, 7) S.00°33'50"W.,361.78 feet to the south boundary of said Lot 8;thence along said south boundary, 8) N.89°11'04"W.,423.85 feet to a point of curvature;thence along a curve to the left, 9) Having an arc length of 128.56 feet,a radius of 235.84 feet,through a central angle of 31°14'01"and a long chord which bears S.77°47'45"W., 126.98 feet to a point of reverse curvature;thence along a curve to the right, Date:June 7,2019 HAD 1579-1901 Food Pavilion TM Crossing/Projecl daW04 SurveylLegal Descriptions/REV Parcel G 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-27 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 142 of 226 Project:ID-1579-1901 Page:2 of 2 10)Having an arc length of 63.61 feet,a radius of 168.98 feet,through a central angle of 21'34'11"and a long chord which bears S.72"46'52"W.,63.23 feet;thence leaving said south boundary and along the west boundary of Lots 7,8 and a portion of Lot 6, 11)N.16-11'16"W., 11.40 feet;thence, 12)NO °30'08"W.,362.99 feet to the POINT OF BEGINNING. CONTAINING 214,203 square feet(4.917 acres),more or less. HAD 1579-1901 Food Pavilion TM Crossing/Proiect data/04 Survey/Legal Descriptions/REV Parcel G 060719 IMPACT FEE ASSESSMENT AND DEFERRAL AGREEMENT-28 S:\Docs\BVA-Ten Mile\MOB Phase 2\AGR\Impact Fee Deferral Agreement-Form VA(3-11-20).Docx Meridian City Council Meeting Agenda March 17,2020— Page 143 of 226 �E IDIAN^- ITEM SHEET Council Agenda Item -3.J. Presenter: Kim Warren, MPR Pathways Project Manager Estimated Time for Presentation: 0 Title of Item - Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding ISU Parking Expansion in Conjunction with Bengal Parking Pathway Easement- Recorded as 2019-063731,Ada County ATTACHMENTS: Descriptio Type Upload Date NMI D Path Agreement- IS Parking Expansion Agreements /Contracts 3/9/2020 Meridian City Council Meeting Agenda March 17,2020— Page 144 of 226 AGREEMENT AGREEMENT,made and entered into this 17th day of March ,2020,by and between NAMPA&MERIDIAN IRRIGATION DISTRICT,an irrigation district organized and existing under and by virtue of the laws of the State of Idaho,hereinafter referred to as the"District,"and THE CITY OF MERIDIAN, a political subdivision and municipality of the State of Idaho hereinafter referred to as the"City," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December 19, 2000,recorded as Instrument No. 100102999, records of Ada County, Idaho,hereinafter referred to as the"Master Pathway Agreement;"and, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities;to enhance the City's pathway planning though early consultation between the City and the District;to establish a process for the City's submission ofpathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches,property,operations and maintenance; and, WHEREAS, the District grants to the City the right develop pathways to encroach within the District's easements along and across the District's ditches, canals and easements therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of an agreement for each proposed crossing and encroachment; and, WHEREAS,the City is the owner of the real property easement/right of way(burdened with the easement of the District hereinafter mentioned)particularly described in the"Legal Description"attached hereto as Exhibit A and by this reference made a part hereof; and, WHEREAS,the District controls the irrigation/drainage ditch or canal known as the NINE MILE DRAIN (hereinafter referred to as "ditch or canal") together with the real property and/or easements to convey irrigation and drainage water, to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the City as shown on Exhibit B attached hereto and by this reference made a part hereof, and, AGREEMENT-Page 1 Meridian City Council Meeting Agenda March 17,2020— Page 145 of 226 WHEREAS,the City desires approval to construct, install,operate and maintain an asphalt paved pathway within the District's easement for the Nine Mile Drain under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, NOW,THEREFORE,for and in consideration of the premises and ofthe covenants,agreements and conditions hereinafter set forth and those set forth in said Master Pathway Agreement, the parties hereto agree as follows: 1. The City may construct,operate,maintain and repair a 10 foot wide asphalt pathway within the District's real property and/or easement for the Nine Mile Drain at ISU:West Parking Lot Development, located southeast of the intersection of E.Central Drive and Stafford Drive in Meridian,Ada County,Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the"Special Conditions"stated in Exhibit C, attached hereto and by this reference made part thereof. 3. The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with,and running with,all of the lands of the City described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them, and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF,the District has hereunto caused its corporate name to be subscribed by its officers first hereunto duly authorized by resolution of its Board of Directors and the City has hereunto subscribed its corporate name to be subscribed and its seal to be affixed thereto, all as of the day and year herein first above written. NAMPA&MERIDIAN IRRIGATION DISTRICT By Its President ATTEST: Its Secretary AGREEMENT-Page 2 Meridian City Council Meeting Agenda March 17,2020— Page 146 of 226 THE CITY OF MERIDIAN By Robert E. Simison,Mayor ATTEST: Chris Johnson, City Clerk STATE OF IDAHO ) ) ss: County of Canyon ) On this day of ,20_,before me,the undersigned,a Notary Public in and for said State,personally appeared Donald Barksdale and Daren R.Coon,known to me to be the President and Secretary, respectively, of NAMPA& MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for Idaho Residing at ,Idaho My Commission Expires: STATE OF IDAHO ) ) ss: County of Ada ) On this 17th day of March ,20 2Q before me,the undersigned,a Notary Public in and for said State,personally appeared Rnhert F. simi.cnn and Chris Johnson ,known to me to be the Mayor and City Clerk ,respectively,of The CITY OF MERIDIAN,the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for Idaho Residing aMeridian, Idaho _ My Commission Expires: 3-28-2022 AGREEMENT-Page 3 Meridian City Council Meeting Agenda March 17,2020— Page 147 of 226 EXHIBIT A Legal Description A right-of-way/easement is more particularly described in Exhibit A-1 attached hereto and by this reference incorporated herein. EXHIBIT B Location of Property/Drain See Exhibit C-1 attached hereto. EXHIBIT C Special Conditions a. The location and construction of the pathway shall be in accordance with Exhibit C-1, attached hereto and by this reference made a part hereof. b. The District's easement along this section of the Nine Mile Drain includes a sufficient area of land to convey irrigation and drainage water,to operate, clean,maintain and repair the Nine Mile Drain, and to access the Ten Mile Drain for said purposes and is a minimum of 70 feet, 30 feet to the left and 40 feet to the right of the centerline looking downstream at this location. C. Construction shall be completed one year from the date of this agreement. Time if of the essence. AGREEMENT-Page 4 Meridian City Council Meeting Agenda March 17,2020— Page 148 of 226 km �� 9233 WEST STATE STREET I BOISE,!ID 83714 1 208.639.6939 1 FAX 208.639.6930 December 6,2019 ISU West Parking Lot—DPW Proj.No.19-244 Project No.19-039 Legal Description City of Meridian Pathway Easement Exhibit A That 15-foot wide City of Meridian Pathway Easement dedicated over Lot 2, Block 1 of Bengal Parking Subdivision(Book 116,Pages 17551-17553, records of Ada County, Idaho)and further situated in the Northwest 1/4 of the Southeast 1/4 of Section 18,Township 3 North, Range 1 East, B.M., City of Meridian, Ada County,Idaho and being more particularly described as follows: Commencing at an aluminum cap marking the center of said Section 18 which bears N00°27'12"E a distance of 2,650.88 feet from a brass cap marking the south 1/4 corner of said Section 18,thence following the westerly line of said Southeast 1/4 of Section 18,S00'27'14"W a distance of 1,035.39 feet to a 1/2-inch rebar marking the northwest corner of said Lot 2, Block 1; Thence leaving said westerly line and following said northerly line of said Lot 2, Block 1, N89°59'20"E a distance of 70.43 feet to the easterly line of the existing Nine Mile Drain Easement(per Inst. No.95084882, records of Ada County, Idaho)and being the POINT OF BEGINNING. Thence leaving said easterly line and following said northerly line, N89°59'20"E a distance of 15.00 feet; Thence leaving said northerly line,S00°37'37"E a distance of 264.53 feet; Thence S89°36'43"W a distance of 15.00 feet to a 5/8-inch rebar on said easterly line; Thence following said easterly line, N00'37'37"W a distance of 264.62 feet to the POINT OF BEGINNING. Said parcel contains a total of 3,968 square feet(0.091 acres), more or less,and is subject to all existing easements and/or rights-of-way of record or implied. Attached hereto is Exhibit B and by this reference is hereby made a part of. �1plZ�L D A12459� OF 1 � oN L. BA�y4 2At ENGINEERS SURVEYORS PLANNERS MeridiaLrRhJfy9E6 MAetirlgA ge9 rcJ 17,2020— Page 149 of 226 POINT OF COMMENCEMENT CENTER OF SECTION 18 FOUND ALUMINUM CAP �f I I Lot 1, Block 1 Bengal Parking Subdivision 'n I N89-59'20"E 00 0 70.43' (TIE) z� Fr POINT OF N I f BEGINNING m / o I N89'59'20"E U) I I I 15.00' a :y I I 15' PATHWAY EASEMENT 0°z PER BENGAL PARKING N1 (. SUBDIVISION (0 Idaho State University Cq I N Lot 2, Block 1 Bengal Parking Subdivision 10 � �n R0888210200 r� o o EXISTING NINE MILE I z (n DRAIN EASEMENT PER S89'36'43"W INST. No. 95084882 AND AS SHOWN ON BENGAL w 15.00' PARKING SUBDIVISION Ip — — — _ — — — — — —— —— — — ———— — U00 a C-S 1/16 CORNER LO N Interstate 84 V to O r Y Of O b N & N SOUTH 1/4 CORNER SECTION 18 z FOUND BRASS CAP u 3 z — _ w w 3 Scale: 1"=100' F ENGINEERS.SURVEYORS.PLANNERS a 9233 WEST STATE STREET o BOISE,IDAHO83714 Q PHONE(208)639-6939 } FAX(208)639-6930 Exhibit B - Existing City Of Meridian Pathway Easement cc ISU West Parking Lot - DPW Project No. 19-244 DATE: December2019 PROJECT: 19-139 — SHEET: Lot 2, Block 1 Bengal Parking Sub. situated in the NW 1/4 SE 1/4 of Sec. 18, 1 of 1 T.3N., R.1E., B.M., City of Meridian, Ada County, Idaho MeridianRkfMtl MNet qgr gTgg*rc�17,20 - Page 1 bO o !'I 41 A 1 yyj In N J W 3 Title: City of Meridian Pathway Easement Tate: 2-06-2019 Scale: 1 inch= 100 feet File: Tract 1: 0.091 Acres: 3968 Sq Feet:Closure=n04.1311e 0.01 Feet: Precision=1/64181: Perimeter=559 Feet 001=n89.5920e 15.00 003=s89.3643w 15.00 002=s00.3737e 264.53 004=n00.3737w 264.62 Exhibit A-1 , page 3 Meridian City Council Meeting Agenda March 17,2020— Page 151 of 226 1 0o En Ln —S i AS a Ln �+ - s III z — s as .. --,----T---_--__-__-_--_ ------------ n a Z at Ab � � I n I' I•:it T I a���r. k wvn •�I S rJ aRr wo. Nam_ - - 1 14 ga Pip I I I Zt I III I 1 Y I ! ICI P . 'a 99 p5p � q�gRRa ApAA BQ2 y .. 5 o 4 �3y1 q 8 fjl 4� I+ I � w mm z � B d 1 1 11 B B m I I B i y l dl B 8,I t 3 Ta3 i AB 99 a �s1 9 A a P 9 9 9 �f3? OAMAn =— i• �€ jj ISU:WEST PARKING LOT DEVELOPMENT REVISIONS DPW PROJECT NO.19-244 a SITE IMPROVEMENT PLANS �862 BASE BID AND Bill ALTERNATE I FOR CONSTRUCTION Meridian City CRXh1 ftd-itg/aejVa March 17,2020- Page 152 of 226 �E IDIAN - ITEM SHEET Council Agenda Item -3.K. Presenter: Kim Warren, MPR Pathways Project Manager Estimated Time for Presentation: 0 Title of Item - Pathway Agreement Between Nampa and Meridian Irrigation District and City of Meridian Regarding Warrick Subdivision Ten Mile Drain ATTACHMENTS: Descriptio Type loa NMI D Path Agreement-Warrick Sub - Ten Mile Drain Agreements /Contracts 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 153 of 226 AGREEMENT AGREEMENT made and entered into this 17th day of March ,20�by and between NAMPA&MERIDIAN IRRIGATION DISTRICT,an irrigation district organized and existing under and by virtue of the laws of the State of Idaho,hereinafter referred to as the"District,"and THE CITY OF MERIDIAN,a political subdivision and municipality of the State of Idaho hereinafter referred to as the"City," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December 19,2000,recorded as Instrument No. 100102999, records of Ada County,Idaho,hereinafter referred to as the"Master Pathway Agreement;"and, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities;to enhance the City's pathway planning though early consultation between the City and the District;to establish a process for the City's submission of pathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches,property,operations and maintenance;and, WHEREAS, the District grants to the City the right develop pathways to encroach within the District's easements along and across the District's ditches,canals and easements therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of an agreement for each proposed crossing and encroachment; and, WHEREAS,the City is the owner of the real property easement/right of way(burdened with the easement of the District hereinafter mentioned)particularly described in the"Legal Description"attached hereto as Exhibit A and by this reference made a part hereof; and, WHEREAS, the District controls the inigation/drainage ditch or canal known as the TEN MILE DRAIN (hereinafter referred to as "ditch or canal") together with the real property and/or easements to convey irrigation and drainage water, to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the City as shown on Exhibit B attached hereto and by this reference made a part hereof;and, AGREEMENT-rage L Meridian City Council Meeting Agenda March 17,2020— Page 154 of 226 WHEREAS,the City desires approval to construct, install,operate and maintain an asphalt paved pathway within the District's easement for the Ten Mile Drain under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, NOW,THEREFORE,for and in consideration of the premises and of the covenants,agreements and conditions hereinafter set forth and those set forth in said Master Pathway Agreement, the parties hereto agree as follows: I. The City may construct,operate,maintain and repair a 10 foot wide asphalt pathway within the District's real property and/or easement for the Ten Mile Drain in Warrick Subdivision No. 1,located southwest of the intersection of Eagle Road and Amity Road,Meridian,Ada County,Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the"Special Conditions"stated in Exhibit C,attached hereto and by this reference made part thereof. 3. The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with,and running with,all of the lands of the City described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them, and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS W 1EREOF,the District has hereunto caused its corporate name to be subscribed by its officers first hereunto duly authorized by resolution of its Board of Directors and the City has hereunto subscribed its corporate name to be subscribed and its seal to be affixed thereto,all as of the day and year herein first above written. NAMPA&MERIDIAN IRRIGATION DISTRICT By Its President ATTEST: Its Secretary AGREEMENT-Page 2 Meridian City Council Meeting Agenda March 17,2020— Page 155 of 226 THE CITY OF MERIDIAN By ��zr E, srM�SON, Mh1(a� ATTEST: u s jeff f4, CITY c Lepr- STATE OF IDAHO ) ) ss: County of Canyon ) On this day of ,20w,before me,the undersigned,a Notary Public in and for said State,personally appeared Donald Barksdale and Daren R.Coon,known to me to be the President and Secretary, respectively, of NAMPA &MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for Idaho Residing at ,Idaho My Commission Expires: STATE OF IDAHO ) ) ss: County of Ada ) 17th March On this day of ,20before me,the undersigned,a Notary Public in and for said State,personally appeared o�imison and Cbri,slohnson ,known to me to be the Mayor and City Clerk ,respectively,of The CITY OF MERIDIAN,the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. Notary Public for Idaho Residing at Meridian,I a o , My Commission Expires:3-28-2022 AGREEMENT-Page 3 Meridian City Council Meeting Agenda March 17,2020— Page 156 of 226 EXAiBIT A Legal Description Aright-of-way/easement within Warrick Subdivision No.1 located in Section 32,Township 3 North, Range 1 East,B.M.,Ada County,Idaho and more particularly described in Exhibit A-1 attached hereto and by this reference incorporated herein. EXHIBIT B Location ofProperh/Drain See Exhibit C-1 attached hereto. EXHIBIT C Snecial Conditions a. The location and construction of the pathway shall be in accordance with Exhibit G-1, attached hereto and by this reference made a part hereof. b. The District's easement along this section of the Ten Mile Drain includes a sufficient area of land to convey irrigation and drainage water,to operate,clean,maintain and repair the Ten Mile Drain, and to access the Ten Mile Drain for said purposes and is a minimum of 100 feet,50 feet to either side of the centerline. C. Construction shall be completed one year from the date of this agreement. Time if of the essence. AGREEMENT-Page 4 Meridian City Council Meeting Agenda March 17,2020— Page 157 of 226 EXHIBIT �-t DESCRIPTION FOR WARRICK SUBDIVISION NO.1 PATHWAY EASEMENT A portion of the NW 114 of the NE 114 of Section 32, T.3N., R.1E., B.M., Ada County, Idaho more particularly described as follows: Commencing at the N 114 comer of said Section 32 from which the NE comer of said Section 32 bears South 89043'43" East, 2656.26 feet; thence along the North boundary line of said Section 32 South 89043`43"East,719.34 feet; thence leaving said North boundary line South 00016'17"West, 48.00 feet to the REAL POINT OF BEGINNING; thence South 27°41'53" East, 162.11 feet; thence 148.55 feet along the arc of curve to the left, said curve having a radius of 925.00 feet, a central angle of 09°12'05"and a long chord which bears South 32017'55" East, 148,39 feet; thence South 36°53'58" East, 330.01 feet; thence South 53°06'02"West, 25.00 feet; thence North 36°53'58"West, 330.01 feet; thence 152.56 feet along the arc of curve to the right, said curve having a radius of 950.00 feet, a central angle of 09012'05" and a long chord which bears North 32"17'55"West, 152.40 feet; thence North 27°41'53"West, 175.38 feet; thence South 89°4343"East,28.31 feet to the REAL POINT OF BEGINNING. D� ly8 .c 7729 G.0 Page 1 of 1 Exhibit A-1 , page 1 Meridian City Council Meeting Agenda March 17,2020— Page 158 of 226 S0'16'17"W 1/4 S.29 48.00' BASIS OF BEARING _ ___ __ S89'4343*E 2656.26' S.29 .S.28 RPOB S.32 719.34' 1936.92 E. AMITY RD. _—— 5.32 S.33 S89'43'43"E 28.31' ya I w PEX ® BZ4=a 0% WPLATTED \ ni , CL TEN MILE CREEK s �\41 O t3 \ - ,P ` %\ \ dv _ _. \ . S53106'02"W 25.00' CURVE TABLE r CURVE RADIUS LENGTH CHORD DIST. CHORD BRG. DELTA J L C1 925.00 148.55 148.39 S32-17'55"E 9'12'05" LQ C C2 950.00 152.56 152.40 N32'17'55'W 9-12'05" IL 7729 9A 25 100 300 0 50 200grE OF P �� SCALE: 1" = 100' �q4Y t;.C, 4 IDAHO ' EXHIBIT ^ DRAWING FOR SURVEY nrcm WARRICK SUBDIVISION N0. 1 Now ` ^ am 70 PATHWAY EASEMENT 1 GROUP, LLC LWAIM N THE Nx 1A OF 7HE HE 1/4 OF Smim 32, L3N� DWQ DATE R.1E.,B.Y..AU COL1N emo G/26/W%9 Exhibit A-'I , page 2 Meridian City Council Meeting Agenda March 17,2020— Page 159 of 226 r; ?� ° I 71 I T ' • I i i '1 .i !I ri 3 �'• S v 1{ f 1 y' J . faE��,��El ''il��'� © e 0 O b G IS 0- G O G o G 0 jig}•�E_` fi�'i Eiai 9 11 .N : t�� 1 f i � ��i� _• �}�� '��E:�� 1 �y ■ .� ��.!•,f�}'i e! z� 9 i. �4e f }e![:' 1 }a41.:• 1L�E i E1 fi[ i s ,} �E=6R,��E,i e E !! . i fIa }fa •{ , �f ' � Lill,� i� � 1[E'[�Iiil���y,E}Tit �All 41 1 BEFORE DIGGING CALL DSGUNE AT 14HKI-362-IS95 CK�"� WARRiCN SUBC'VISIDN } w �� CnRNERDS SECTION 28. T.3N., R,IE., 8.M., ka ► N PLAN k PROFi'_E MERIDIAN, ADA COUNTY, IDAHO • nr. �r,ate - Exhibit C-1 Meridian City Council Meeting Agenda March 17,2020— Page 160 of 226 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -31. Presenter: Estimated Time for Presentation: 0 Title of Item - Second Addendum to Republic Services Franchise Agreement A& ATTACHMENTS: Descri ti Typ loa Agreement Agreements/Contracts 3/13/2020 Meridian City Council Meeting Agenda March 17,2020— Page 161 of 226 SECOND ADDENDUM TO REPUBLIC SERVICES FRANCHISE AGREEMENT THIS Amendment to Paragraph 21.2 of the Franchise Agreement to Perform Solid Waste Collection and Disposal Services ("AMENDMENT"), is made and entered into this 27I day of 2020, by and between CITY OF MERIDIAN, a municipal corporation of the State of Idaho,hereafter called"CITY", and ALLIED WASTE SERVICES OF NORTH AMERICA,LLC dba REPUBLIC SERVICES of IDAHO, a Delaware Limited Liability Company, hereinafter called"REPUBLIC SERVICES", whose current address is: 11101 W. Executive Dr. Boise, ID 83713. 1. RECITALS: 1.1 WHEREAS, REPUBLIC SERVICES performs all services pertaining to solid waste collection and disposal of the CITY'S solid waste pursuant to the Franchise Agreement; and 1.2 WHEREAS,the current Franchise Agreement allows for an annual adjustment to the rates charged for the collection services to be derived from the Consumer Price Index for the Pacific Northwest("CPI") as determined by the August issue of the Survey of Current Business for the period from July of prior year to July of the current year no longer exists; and 1.3 WHEREAS,both parties agree it would mutually beneficial to both parties to move the period of adjustment to be derived from the Consumer Price Index ("CPI") for All Urban Consumers specifically for Garbage and Trash Collection Services as determined by the June issue of the Survey of Current Business for the period from May of prior year to May of the current year. NOW THEREFORE,in consideration of the covenants and conditions set forth herein, the parties agree as follows: 2. INCORPORATION OF RECITALS: That the above recitals are contractual and binding and are incorporated herein as if set forth in full. 3. AMENDMENT to PARAGRAPH 21.2 of the FRANCHISE AGREEMENT: 21.2 The Consumer Price Index("CPI") for All Urban Consumers specifically for Garbage and Trash Collection Services for the month of May for both the current year and the prior year shall be determined from the June issue of the Survey of Current Business. The difference between the two CPI figures shall be determined by subtracting the prior year's monthly figure from the current year monthly figure, with the difference being divided by the prior year's monthly figure to determine the percent of change. 4. EFFECTIVE DATE: The effective date for this change shall be after approval by the Mayor and City Council of the City of Meridian. Annual CPI Adjustment Period Change Meridian City Council Meeting Agenda March 17,2020— Page 162 of 226 IN WITNESS WHEREOF,the parties have herein executed this agreement and made it effective as herein above provided. dated this 17th day of March 2020. Robert E. Simison, Mayor ATTEST: Chris Johnson, City Clerk Mark Masterson ALLIED WASTE TRANSPORTATION, LLC Dba REPUBLIC SERVICES of IDAHO, GENERAL MANAGER i Annual CPI Adjustment Period Change Meridian City Council Meeting Agenda March 17,2020— Page 163 of 226 �WENtY ITEM SHEET Council Agenda Item -3.M. Presenter: Jeff Lavey Estimated Time for Presentation: 1 minute Title of Item - Resolution No. 20-2193: A Resolution Approving An Extension Of The Lease Agreement Between The City Of Meridian And The State Of Idaho, By And Through The Department Of Correction, For A Room At The Meridian Police Station, 1401 East Watertower Street, Meridian Idaho, To Be Used For Probation And Parole Operations; Authorizing The Mayor And City Clerk To Execute And Attest Said Agreement On Behalf Of The City Of Meridian; And Providing An Effective Date Mdd&W ATTACHMENTS: Description Type Upload Date Reso - P&P Lease Cover Memo 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 164 of 226 CITY OF MERIDIAN RESOLUTION NO. 20-2193 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION APPROVING AN EXTENSION OF THE LEASE AGREEMENT BETWEEN THE CITY OF MERIDIAN AND THE STATE OF IDAHO, BY AND THROUGH THE DEPARTMENT OF CORRECTION, FOR A ROOM AT THE MERIDIAN POLICE STATION, 1401 EAST WATERTOWER STREET, MERIDIAN IDAHO, TO BE USED FOR PROBATION AND PAROLE OPERATIONS; AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AND ATTEST SAID AGREEMENT ON BEHALF OF THE CITY OF MERIDIAN; AND PROVIDING AN EFFECTIVE DATE. WHEREAS,the City of Meridian has a room at the Meridian Police station that is currently leased to the State of Idaho, by and through the Department of Correction; and, WHEREAS,the City of Meridian has no plans to use the room for City business prior to December 31, 2020, and the State of Idaho desires to renew the lease through 2020; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO AS FOLLOWS: Section 1. The room in the Meridian Police station described in the June 24, 2002 Lease Agreement for Space, entered into by the State of Idaho and the City of Meridian, is not otherwise needed for City purposes until December 31, 2020. Section 2. That the terms of the Seventh Lease Amendment between the State of Idaho and the City of Meridian, executed contemporaneously herewith, are just and equitable, and the same is hereby approved as to both form and content Section 3. That the Mayor and City Clerk be, and hereby are, authorized to respectively execute and attest said Seventh Lease Amendment for and on behalf of the City of Meridian. Section 4. This Resolution shall be in full force and effect immediately upon its adoption and approval. ADOPTED by the City Council of the City of Meridian, Idaho, this 17th day of March, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this 17th day of March, 2020. APPROVED: Mayor Robert E. Simison ATTEST: By: Chris Johnson, City Clerk RESOLUTION APPROVING SEVENTHLEASE AMENDMENT BETWEEN STATE OF IDAHO AND CITY OF MERIDIAN Page I of I Meridian City Council Meeting Agenda March 17,2020— Page 165 of 226 CAE ID�AN ITEM SHEET IDAHO Council Agenda Item -3.N. Presenter: Jeff Lavey Estimated Time for Presentation: 1 minute Title of Item - Seventh Amendment of June 24, 2002 Lease Agreement with Department o Correction for for Room 103, 1401 East Watertower Street, Meridian, Idaho ATTACHMENTS: Descriptica Tvp load Seventh Lease Amendment Cover Memo 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 166 of 226 1 SEVENTH LEASE AMENDMENT This SEVENTH LEASE AMENDMENT is made and entered into this 17th day of March , 2020, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("Lessor") and the State of Idaho, by and through the Department of Correction ("Lessee"). (Lessor and Lessee may hereinafter be collectively referred to as "Parties.") WHEREAS, the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee on June 24, 2002, for Room 103 in 1401 East Watertower Street, Meridian, Idaho ("Premises") (Exhibit A hereto), as modified by Lease Amendments on July 1 , 2003; July 24, 2007; July 6, 2010; January 2, 2013; March 22, 2016; and February 19, 2019 (Exhibit B hereto); NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: TERM OF LEASE AGREEMENT. The term of the June 24, 2002 Lease Agreement for Space, as amended, shall end at midnight on December 31 , 2020. At the expiration of this term, Lessee shall vacate the Premises. No month-to-month occupancy shall be allowed beyond the expiration of this term, and all provisions to the contrary in the June 24, 2002 Lease Agreement for Space shall be void upon execution of this Seventh Lease Amendment. Lessor may terminate Lessee' s occupancy prior to December 31 , 2020, by providing ninety (90) days ' prior written notice. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Seventh Lease Amendment, all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Seventh Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the June 24, 2002 Lease Agreement for Space or this amendment thereto. IN WITNESS WHEREOF, the Parties have executed this Seventh Lease Amendment on the date first written above. LESSEE• Department of Correction STATE OF Idaho ) ) as: County of � ) rot 1 I HEREBY CERTIFY that on this day of NltxrrcJA , 2020, J BY: o eiyt Tr od J -4- before the undersigned, a Notary Public in the State of Idaho, personally appeared josh Tywod l t , known to me to be the person who CHERYL ISERI executed said instrument, and acknowledged to me that she executed same. NOTARY PUBLIC IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official STATE OF IDAHO seal, the day and year in this certificate first above written. COMMISSION M2017W2 MY COMMISSION EXPIRES 09/07l202S Notary blic for Idaho Residing at 1001 S2 , Idaho My Commission Expires: 41!1 12o23 Approv Date Richard4Brin, Leasing Manager, Division of ublic Works, Department of Administration J4,) CITY � RID *Y I (gL Attest: at. Robert E. Simison Ma r Chris Johnson ity Clerk "" SEvENTH LEASE AMENDMENT TO LEASE AGREEMENT FOR SPACE PAGE l OF 1 Meridian City Council Meeting Agenda March 17, 2020 — Page 167 of 226 EXHIBIT A LEASE AGREEMENT Meridian City Council Meeting Agenda March 17,2020— Page 168 of 226 LFASFAGREEMENT FOR SPA* THIS LEASE AGREEMENT FOR SPACE (Lease Agreement") is entered effective upon the date of the last required signature (the"Effective Date"), by and between Idahn 93642,, (the "Lessor"), and the STATE OF IDAHO, by and through (the "Lessee"), for the leasing of that real property described below and referred to as the "Premises." The Lessor and the Lessee may be referred to collectively as the "Parties." The Parties specifically agree and acknowledge that the approval signature of the Leasing Manager, Division of Public Works, Department of Administration, is a required signature. WITNESSETH WHEREFORE, in consideration of the mutual covenants, agreements, and conditions contained in this Lease Agreement, the Parties agree as follows. 1. Lnasp of Premises. The Lessor does hereby demise and lease to the Lessee the Premises situated in the City of Meridian, County of Ada, State of Idaho, known and described as follows: Room 103 in 1401 Fact Watertowar Street_ Merleflan Idaho ,A3642, Meridian_ Idaho, 2. Term. The term of this Lease Agreement is Twelve(12)months. As time is of the essence, the term of this Lease Agreement shall begin on July 1.200 and shall end at midnight on.rune 30, 2003. The Parties agree that this Lease Agreement is subject to the termination, expiration 'and renewal rights set forth in this Lease Agreement. The Lessee may, at the expiration of the term of this tease Agreement and without the f necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a year to year basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed five (5) years. 3. Payment. The Lessee shall pay to Lessor a fixed payment for the term of this Lease Agreement in monthly installments of approximately $2Z5.66 each. The lease payment shall be computed at a rate of$11.00 per square foot, per year. The total square footage of the Premises is 30, subject to measurement using BOMA standard. The total yearly lease payment is $3,300_00. Capon election by the Lessee to pay in advance quarterly, _semi-annually, or _annually, the Lessor shall allow Lessee a discount of "0 percen1`. The lease payments shall be paid pursuant to the Lessor's timely submission of invoices for payment. Upon receipt, Lessee shall forward Lessor's invoice to the State Controller for payment. Lessor specifically acknowledges that State vouchers are processed by the State Controller, not Lessee. Therefore, any payment that is made no later than sixty (60) days after it is actually due shall not be considered an event of default. Lessee shall use its best efforts to expedite payment. It is expressly covenanted and agreed that any prepayment of rent made by the Lessee under the terms of this Lease Agreement shall be considered as an advance payment of rent only and no part thereof shall be considered as a security or cash deposit. 4. Acceptance of Premises. Lessor shall deliver the Premises to Lessee in accordance with floor plans and specifications attached to this Lease Agreement as Exhibit A, and incorporated herein by reference. Prior to or at occupancy, Lessee shall provide Lessor with a written statement acknowledging inspection and acceptance of the Premises. Anything contained in this Lease Agreement notwithstanding, Lessee's obligations under this Lease Agreement shall not commence until Lessee's acceptance of the Premises. Lessee's inspection and acceptance of the Premises are based upon what may be reasonably observed by one untrained or unfamiliar with building Inspections. At Lessee's- discretion, Lessee may have particular conditions or parts of the Premises inspected by one trained or familiar with building inspections. In no event shall Lessee's inspection, or inspection by any agent of Lessee, be deemed a waiver of any defects in the Premises. 5. No sta- Repairs. Lessee will not commit waste on the Premises, nor will it disfigure or deface any part of the building, grounds, or any other part of the Premises, including fixtures. Lessee further covenants that upon return, the Premises will be in the same condition as originally received, reasonable wear and tear Correction, Probation and Parole - Meridian- 1 Meridian City Council Meeting Agenda March 17,2020— Page 169 of 226 excepted. Repairs, except thAlactually necessitated by Lessee's wa*disfigurement or defacement, and except for repairs required by the removal of Trade Fixtures as provided for in Paragraph 13 of this Lease Agreement, shall be made solely at the Lessor's expense. Any repairs shall be done in a workmanlike manner and must comply with all applicable codes, ordinances, rules and regulations. 6, services and Parsing. The Lessor covenants that it will provide, perform, and pay for the services, maintenance and parking as follows: A. Utilities: Domestic water and sewer. Electricity. Natural Gas. Irrigation. Local Phone Service. B. Facility Repair and Maintenance: General Building structure and related equipment(Interior and Exterior). Heating system and related equipment. Cooling and air handling system and related equipment. Electrical system and related equipment. Sewer and plumbing systems and related equipment. Exterior lighting, including landscaped areas, parking area and walkway. Cleaning ground and parking area of debris X weekly-monthly_other: Common area janitorial service X daily(excluding weekends and holidays)_other: Trash removal from property X weekly other: Furnishing of all washroom materials, including paper products, soap, cleaning supplies and equipment. Light bulb and fluorescent tube replacement, ice and snow removal prior to start of each business day. Directory sign with Lessee name. Door sign with Lessee name. Lawn and shrubbery care weekly during season. C. Custodial Services: Complete Janitorial service X daily (excluding weekends and holidays) other: Trash removal from Premises X daily(excluding weekends and holidays) weekly T other: . Window cleaning X quarterly other: Carpet spot cleaning _semi-annually _annually X as needed. Shampoo carpet X.semi-annually_annually_as needed. D. Parking: A total of 2 lighted and paved automotive parking spaces (including 11 of which will be secured) will be maintained with adequate ingress and egress available. Handicapped spaces will be provided equal to the requirements of the Americans With Disabilities Act (ADA). 7, Special Provision,,. a. Iaxes. lessor shall pay and discharge all taxes and assessments whatsoever charged against the Premises whether charged by federal, state, county, city or other public authority. b, . The Lessee agrees to reimburse Lessor for any costs incurred for long distance telephone calls made by the Lessee. c. Dther,S.perial Prnvisio=. No other special provisions exist. 8, Fnijure to Ranairir, Maintain nr SerVIce. In the event that the Lessor shall fail or refuse to make such repairs, perform such maintenance, provide such services, or to take any other action required of the Lessor pursuant to this Lease Agreement, Lessee shall give Lessor reasonable notice and time to cure and failing such cure, Lessee may, at its option, make such repairs, perform such maintenance, provide such services, or take any such action, and deduct such sums expended doing so from the lease payments Correction, Probation and Parole- Meridian-2 Meridian City Council Meeting Agenda March 17,2020— Page 170 of 226 r i due to the Lessor. In the eve*at such failure or refusal prevents Lefte from occupying any or all of the Premises, Lessee may deduct a pro rate sum from its lease payments equal to the greater of the monthly cost per square foot of those Premises not acceptable for occupancy or the actual cost incurred by the Lessee to secure and occupy alternate premises. Lessee's decision to exercise this remedy shall not be deemed to limit its exercise of any other remedy available under this Lease Agreement, at law or in equity. 9. PArgnnal InJuiry Damages. Subject to any applicable provisions of the Idaho Tort Claims Act, Lessee agrees to defend and hold Lessor harmless for any and all claims based on proven personal injury damages suffered by public business invitees of the Lessee, provided, however, that Lessee shall have such obligation only for injuries and damages resulting from the negligent acts or omissions of employees of the Lessee and shall have no such obligation related to acts or omissions of employees or invitees of the Lessor. 10. lndernnifcatinn, Lessor hereby agrees to defend, indemnify and save Lessee harmless from and against any and all liability, loss, damage, cost, and expense, including court costs and attorneys' fees of whatever nature or type, whether or not litigation is commenced, that the Lessee may incur, by reason of any act or omission of the Lessor, its employees or agents or any breach or default of the Lessor in the performance of its obligations under this Lease Agreement. The foregoing indemnity shall not apply to any injury, damage or other claim resulting solely from the act or omission of the Lessee. 11, t15P of PrPmisps, Lessee Shall use the Premises for the following purposes: conduct the business of the Oopartment of Correction, Probation and Parole, Lessor warrants that, upon delivery, the Premises will be in good, clean condition and will comply with all laws, regulations or ordinances of any applicable municipal, county, state, federal or other public authority respecting such use as specified above. Lack of compliance shall be an event of default and shall be grounds for termination of this Lease Agreement. 12. Fire nrnr Damage, A. . If, during the term of this Lease Agreement, the Premises, or any portion thereof, shall be destroyed or damaged by fire, water, wind or any other cause not the fault of Lessee so as to render the Premises unfit for occupancy by Lessee, this Lease Agreement shall be automatically terminated and at an end. Lessee shall immediately surrender the Premises to Lessor and shall pay rent only to the time of such surrender. If comparable and acceptable office space can be provided by the Lessor within thirty (30) days of the date of destruction or damage, the Lessee may elect, at its sole option, to relocate to such substitute office space and all relocation costs shall be at the sole expense of the Lessor. Rents will be continued upon occupancy at the lesser of: (1) the current lease rate; or (ii) the market rate for the substitute space. Such relocation shall be for the remainder of this Lease Agreement or any extension. B. Snma Portion Fit for Occupancy, (1) Notwithstanding any other provision of this Lease Agreement, if less than fifty percent (50%) of the Premises are destroyed or damaged, and if that portion of the Premises may be restored within ninety (90) days to as good a condition as originally received, the Lessee may elect to continue this Lease Agreement and Lessor shall have the option to restore the Premises. Lessee shall give written notice of its intention to continue this Lease Agreement within thirty (30) days after such damage or destruction occurs. If Lessor doss not elect to restore the Premises, the Lessor shall provide the Lessee with written notice of that fact and this Lease Agreement shall automatically terminate effective as of the date of destruction or damage. (H) If the Lessor elects to restore or rebuild pursuant to the option provided in paragraph 12.B.(i), the rents otherwise due Lessor by Lessee shall be abated equal to the monthly cost per square foot of the unoccupied Premises for that period of time during which restoration or rebuilding of the Premises occurs. If the Lessee Is unable to occupy all or part of the Premises during the restoration then, at the option of the-Lessee, the Lessee may be relocated to comparable and acceptable office space and all relocation costs shall be at the sole expense of the Lessor. If such restoration or rebuilding exceeds ninety (90) days beyond the date of the destruction or damage to the Premises, Lessee may terminate this Lease Agreement without liability of any kind save payment for actual occupancy of the Premises prior to termination. Correction, Probation and Parole - Meridian-3 Meridian City Council Meeting Agenda March 17,2020— Page 171 of 226 ' L . C. prepaid Rent, Oe event that this Lease Agreement is Wnated as the result of damage or destruction to the Premises during any period of its term for which the Lessee has prepaid rent, the Lessor shall, within ten (10) days from the date of notification of termination by the Lessee, refund the full amount of any prepaid rent not then applied to a period of the Lessee's actual occupancy of the Premises. In the event that the Lessor does not timely remit the full amount of any prepaid rent to the Lessee, the Lessee shall be entitled to collect the full amount of its prepaid rent from insurance proceeds in the manner set forth in this Lease Agreement. 13. Alteratinns, Except as otherwise agreed, subsequent to the Effective Date and during the term of this Lease Agreement and any extension, neither Lessor nor Lessee shall make any alterations, additions or improvements to the Premises without the prior written consent of the other. Any and all alterations and improvements made by Lessee shall be made at Lessee's sole expense and, subject to the exception for Trade Fixtures provided below, shall, upon termination of this Lease Agreement, and without disturbance or injury, become the property of the Lessor, and shall remain In and be surrendered with the Premises. Any such alterations, whether performed by Lessor or Lessee, must be made in a workmanlike manner and must comply with all applicable codes, ordinances, rules and regulations. Notwithstanding any other provision of this Lease Agreement, Trade Fixtures, as defined in this lease Agreement, installed by Lessee shall, at the option of the Lessee, not become the property of the Lessor and, upon the termination of this Lease Agreement, the Lessee may remove such Trade Fixtures and return the Premises in as close to original condition as possible, reasonable wear and tear excepted. For purposes of this Lease Agreement, a Trade Fixture is defined as personal property used by the Lessee in the conduct of its business and includes items such as, but not limited to, shelves and reception counters. 14. Default. In the event that either party shall default in the performance of any material term, covenant, or condition of this Lease Agreement, the party not in default may at its option terminate this Lease Agreement. The party alleging default must provide written notice of said default, specifying the alleged default, and the receiving party shall have fifteen (15) business days to cure or shall immediately provide written documentation that it is proceeding to cure the default in an expedited manner (e,g., working overtime, express delivery, etc.). Should Lessee be in default by surrendering occupancy of the Premises in some manner violative of the terms of the Lease Agreement, Lessor may reenter the Premises without affecting its right of recovery of accrued rent therefor; provided, however, the Lessor shall exercise due diligence to mitigate any and all future losses of rent or damages that may result due to the failure of the Lessee to occupy the Premises. 15. RiArient ronriation_ y. Lepisinture ERequired. It is understood and agreed that the Lessee is a governmental entity, and this Lease Agreement shall in no way or manner be construed so as to bind or obligate the State of Idaho beyond the term of any particular appropriation of funds by the State legislature as may exist from time to time. The Lessee reserves the right to terminate this Lease Agreement if, in its judgment, the legislature of the State of Idaho fails, neglects or refuses to appropriate sufficient funds as may be required for Lessee to continue such lease payments. All future rights and liabilities of the Parties shall thereupon cease within ten (10) days after the notice to the Lessor. It is understood and agreed that the lease payments provided for in this Lease Agreement shall be paid from State legislative appropriations. 16, AssiqnMenj hV I inn Ao - Right to Terminate. Lease Agreement at Direction of Idaho DeparfmFmf rsf AdmipistcLnQ. The parties to this Lease Agreement recognize and agree that Lessee, as an agency of the State of Idaho, is subject to the direction of the Idaho Department of Administration pursuant to Title 67, Chapter 57, Idaho Code, and, specifically, the right of that department to direct and require Lessee to remove its operations from the Premises and relocate to other facilities owned or leased by the State of Idaho Accordingly, it is agreed that, upon the occurrence of such event, Lessee may terminate this Crease Agreement at any time after a one-year period from the date of the commencement of the Lease Agreement as determined under Paragraph 2, provided that Lessor is notified in writing ninety (90) days prior to the date such termination is to be effective. Such action on the part of the Lessee will relieve the Lessee and the State of Idaho of liability for any rental payments for periods after the specified date of termination or the actual date of surrender of the Premises, if later. Addifiunaliy, of Adminstration, at , Correction, Probation and Parole - Meridian-4 Meridian City Council Meeting Agenda March 17,2020— Page 172 of 226 17, Qffldnls,Agents_and Pmpin ees of Lessee Not Personally L9ahle, It is agreed by and between the Parties that in no event shall any official, officer, employee or agent of the State of Idaho be in any way Gable or responsible for any covenant or agreement contained in this Lease Agreement, express or implied, nor for any statement, representation or warranty made in or in any way connected with this Lease Agreement or the Premises. In particular, and without limitation of the foregoing, no full-time or part-time agent or employee of the State of Idaho shall have any personal liability or responsibility under this Lease Agreement, and the sole responsibility and liability for the performance of this Lease Agreement and all of the provisions and covenants contained in this Lease Agreement shall rest in and be vested with the State of Idaho. 18, Relation of Parties' The Parties agree and acknowledge that neither shall be considered the employer, agent, representative, or contractor of the other by reason of this Lease Agreement. 19. Notices. Any notice required to be served in accordance with the terms of this Lease Agreement shall be sent by registered or certified mail. Any notice required to be sent by the Lessee shall be sent to the Lessor's last known address at T1 Fast Idahn Meridlan_ Idaho 3f3 642 and any notice required to be sent by the Lessor shall be sent to the address of the Premises and to the Lessee's address in Boise, i.e., 2.0- Box A copy of any such notice shall also be sent to the Department of Administration, Division of Public Works, Attn: Leasing Manager, Post Office Box 83720, Boise, ID 83720- 0072. In the event of a change of address by either Lessor or Lessee, the Parties agree to notify each other in writing within ten (10) days of the date of any such change. 20. I swrance. The Lessor shall maintain an insurance policy (or policies) for the purpose of insuring any property and liability risks regarding the Premises. Any such policy obtained by the Lessor shall be at its sole and absolute expense, and Lessee shall have no obligation to obtain or pay for such insurance. In the event that the Lessee shall prepay rent in the manner set forth in this Lease Agreement, the insurance policy (or policies) obtained and maintained by the Lessor shall identify the Lessee as a named insured under the terms of the policy. Any such insurance policy shall further state that the Lessee shall be entitled to receive insurance proceeds in the full amount of any prepaid rent prior to any distribution of insurance proceeds to the Lessor or any other third party not having an insurable interest in the Premises. The Lessor shall provide the Lessee with a copy of its insurance policy on or before the term this Lease Agreement commences. The Lessee acknowledges that its personal property is subject to coverage in accordance with state law. 21. Termination. This Lease Agreement shall automatically terminate at the end of its term unless otherwise continued, terminated or renewed in accordance with the terms of this Lease Agreement. 22, Heirs and ASSians, The terms of this Lease Agreement shall apply to the heirs, executors, administrators, successors and assigns of both the Lessor and the Lessee in like manner as to the original parties. An assignment of this Lease Agreement by the Lessor must be approved by the prior written consent of the Lessee, which consent shall not be unreasonably withheld, 23, Nnnwaiver. The failure of the Lessor or Lessee to insist upon strict performance of any of the covenants and agreements of this Lease Agreement or to exercise any option contained in this Lease Agreement shall not be construed as a waiver or relinquishment of any such covenant or agreement, but the same shall be and will remain in full force and effect unless such waiver is evidenced by.the prior written consent of authorized representatives of the Lessor and Lessee. 24 Modificatinn. This Lease Agreement may be modified In any particular only by the prior written consent of authorized representatives of the Lessor and Lessee. Anything else contained herein notwithstanding, modifications to this Lease Agreement shall be of no.force and effect until approved in writing by the Department of Administration, Division of Public Works. 25, Renewal. This Lease Agreement may be renewed by the written consent of the Lessor and Lessee provided such consent is rendered sixty (60) days in advance of the expiration of the term of this Lease Correction, Probation and Parole - Meridian- 5 Meridian City Council Meeting Agenda March 17,2020— Page 173 of 226 Agreement. Notice of Lessoe*er to renew shall be given by the Jor one hundred twenty (120) days prior to the expiration of this Lease Agreement, including any extension. Lessee will have thirty (30) days to respond to Lessor's offer. If agreement is not reached by sixty (60) days prior to the expiration of the Lease Agreement, Lessor may lease the Premises to another party, but not on more favorable terms than offered to Lessee, without first giving Lessee ninety (90)days to accept or reject those new terms. 26. Asbestos and Health Hazards. Lessor agrees to comply promptly with all requirements of any legally constituted public authority made necessary by any unknown or existing health hazard including, but not limited to, such hazards which may exist due to the use or suspected use of asbestos or asbestos products in the Premises. The Lessor warrants that it has inspected the Premises for health hazards, specifically for the presence of asbestos, and the inspection has not detected asbestos, or if Lessor's inspection has revealed asbestos, then Lessor warrants that it has been removed or been encapsulated in accordance with current law and regulations. In the event that asbestos or another health hazard is discovered on the Premises, the Lessor agrees to protect the Lessee and its employees and to take immediate corrective action to cure the problem. It is agreed that, in the event the Lessee is unable to continue occupancy of the Premises due to the presence of asbestos or any other health hazard, or because of any governmental, legislative, judicial or administrative act, rule, decision or regulation, the Lease Agreement may be terminated by the Lessee upon ten (10) days' written notice to the Lessor. Any asbestos abatement costs, and any other repair or renovation costs associated with asbestos or other health hazard, as well as moving costs and consequential damages, will be at the sole expense of the Lessor. 27. Non Discrimination. The Lessor hereby agrees to provide all services funded through or affected by this Lease Agreement without discrimination on the basis of race, color, national origin, religion, sex, age, physical/mental impairment, and to comply with all relevant sections of: Title VI of the Civil Rights Act of 1964, as amended; Section 504 of the Rehabilitation Act of 1973, as amended; The Age Discrimination Act of 1975 and to comply with pertinent amendments to these acts made during the terra of this Lease Agreement. The Lessor further agrees to comply with all pertinent parts of federal rules and regulations implementing these acts. The Lessor hereby agrees to provide equal employment opportunity and take affirmative action in employment on the basis of race, color, national origin, religion, sex, age, physical/mental impairment, and covered veteran status to the extent required by: Executive Order 11246; Section 503 of the Rehabilitation Act of 1973, as amended; Section 402 of the Vietnam Era Veterans Readjustment Assistance Act of 1974 and to comply with all amendments to these acts and pertinent federal rules and regulation regarding these acts during the term of the Lease Agreement. 28. . Any space leased by the State of Idaho will meet or exceed standards for handicap accessibility as set out in the American National Standards Institute A117-1, 1992; Americans With Disabilities Act, Public Law 101-336 and applicable regulations; Uniform Building Code Chapter 11; and federal regulations applicable to the occupying agency. 29. E cu iue Order,99-06, All buildings owned or maintained by any state government agency or entity, or which are constructed or renovated specifically for use or occupancy by any such agency or entity shall conform to all existing state codes, including but not restricted to, the Idaho General Safety and Health Standards, the Uniform Building Code, the Uniform Mechanical Code and the Uniform Fire Code. ' If any conflict arises between applicable codes, the more stringent code shall take precedence. Prior to construction or remodeling of such buildings, where appropriate, construction plans shall be reviewed and approved by the Division of Building Safety and the Permanent Building Fund Advisory Council. 30. Executive Order 2001:-Q4, Executive Order 2001.04 requires that long-term energy costs, including seasonal and peaking demands upon the suppliers of energy, are to be a major consideration in the construction of all state buildings and the execution of lease agreements. Special attention shall include energy conservation considerations including: (i) Chapter 13 of the Uniform Building Code, 1997 Edition; (ii) use of alternative energy sources, (iii)energy management systems and controls to include effective means to monitor and maintain systems at optimal operations; (iv)"state-of-the-art"systems and equipment to conserve energy economically. 31. Executive Order 9000-01, Executive Order 2000-01 requires that all state-owned or state-lease buildings, Correction, Probation and Parole - Meridian-6 Meridian City Council Meeting Agenda March 17,2020— Page 174 of 226 facilities or area occupied by s*employees shall be designated as "n*moking" except for custodial care and full-time residential facilities. The policy governing custodial care and full-time residential facilities may be determined by the directors of such facilities. 32. Mntpdal Representations, The Parties agree and acknowledge that the representations and acknowledgments made in this Lease Agreement are material and the Parties have relied upon them in entering this Lease Agreement, 33. SeverabiEly. If any term or provision of this Lease Agreement is held by the courts to be illegal or in conflict with any existing law, the validity of the remaining terms and provisions shall not be affected, and the rights and obligations of the parties shall be continued and enforced as if the invalid term or provision were not contained in this Lease Agreement. 34. ens t to I anse. The Lessor warrants that it is lawfully possessed of the Premises and has good, right and lawful authority to enter into this Lease Agreement and that the Lessor shall put the Lessee into actual possession of the Premises at the commencement of the term of this Lease Agreement and shall ensure to the Lessee the sole, peaceable, and uninterrupted use and occupancy of the Premises during the full term of this tease Agreement and any extension. 35. Cnmplrata StatAmenr of T-arms. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Lease Agreement, shall be deemed to enlarge, limit or otherwise affect the operation of this Lease Agreement. i TNESS WHEREOF, the Parties have executed this Lease Agreement as �giIjfc ,, above. � t7 �df,Meridian STATE OF 4 fl )ss. COUNTY OFC'(7UNT�{ On this sZ"T day of , 2002, before me,the undersigned,a l�giery,I l lip in and for said State, personally appeared tdrAf�Q•111cc6 .4 � n C,• � � , known or identified to me to be the person whose name is subscribed to the foregoing instrument on behalf off of b1eridian, as Lessor, and acknowledged to me that he/she executed the same on behalf of the Lessor. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year In-this certificate first above written. ONS eel � f M ommission gyp' elan -01S Residing at ��Gz► r °�a'� LESSEE: Department of Correction, Probation and Parole off NAGS •� O,� RY •y r �`f STATE OFis - .� COUNTY OF F► pV4� * T !r On this da a • [f3$, before me,the undersigned, a Notary Public In and for said State, personally appea • known or identified to me to be the person whose name is subscribed to the foregoing in rument on behalf of ne�artcopnt nr r'nrrer:tinn, Pabst'an and Parole as Lessee, and acknowledged to me that he/she:executed the same on behalf of the Lessee. Correction, Probation and Parole - Meridian- 7 Meridian City Council Meeting Agenda March 17,2020— Page 175 of 226 IN WITNESS WHEREO*ave hereunto set my hand and affixed *bffrcial seal the day and year In this certificate first above written. Commission expires on Residing at -� APPROVED BY; ' d .Wildhagen,State Leasing Manager Date Division of Public Works,Department of Administration i 1 I Correction, Probation and Parole- Meridian-8 Meridian City Council Meeting Agenda March 17,2020— Page 176 of 226 EXHIBIT A THE PREMISES /4-0_1 Fast Watedower Street_ Meridian (dahq 8-1642, Maddian, IDAHQ i i i Correction, Probation and Parole - Meridian- 9 Meridian City Council Meeting Agenda March 17,2020— Page 177 of 226 C 23 STAFF PAWING � I �~ m a ��.7.F.3'ri .,•,^'y. �•'A ti � �. I 1 --. �' i€:.ate .i'�••.. ' '� i� i-;� ' •} : �I-y.. .aili. 1 i�'. "' n I I•. 1 L----- --J v 23 STAFF FARKIN6 I I p i Meridian City Council Meeting Agenda March 17,2020— Page 178 of 226 I I I t ���IC�15t •° � — I �' NaW 7 . I I I I I I � I I b OON >otiom ,.a= . f � I I I t I I ICJ I I �1wMaJANaINI �3N 193A + I I Ec�i.-.. f uoo�:l VNII�IAW i Meridian City Council Meeting Agenda March 17,2020— Page 179 of 226 VEOL n'-4 PAL ---------- ..................... NTERVIrw VEST. to I NS j AD LocFM J;b L0155Y 1 Pm WOMN LE 114 61 I ---------- ICE C) 4—T RE EPT, ol� 7 ----'--'� II�pIGE �' p{l ,I'I 4 €1.. le I .... r I �- _ 4D ------ Qjpj 0 TRANSCRIPTION/ L Wed:Rocti I E� 4 SAM q Olt, + I I MH WATER F713 K TORAaE -AUL . ........ ........ ............ 7-4---- ------ ----- II vi WA N, 41_A FVIDE II 1 4L- A-�L- Ir Meridian City Council Meeting Agenda March 17,2020— Page 180 of 226 State of Idaho *RANSMITTAL Department of Administration Division of Public Works DATE, June 21 2002 502 N. 4th Street PO Box 83720 Re: Department of Correction, Boise ID 83720-0072 Probation and Parole Meridian Phone 208-332-1900 FAX 334-4031 TO: City of Meridian CC: Henry Atencio Attu: Stacy Kilcheumann Department of Correction, 33 East Idaho Probation and Parole Meridian,Idaho 83642 =W/ENCLOSURES FROM: Linda S. Wildhagen,State Leasing Manager 208-332-19Z9 ENCLOSED PLEASE FIND: Copies Description 3 Lease Agreements 1 Please have the leases signed and notarized by City of Meridian Please attach floor plan to lease as Exhibit A Please have the leases signed and notarized by Department of Correction,Probation and Parole Please amend and return Please review and affix comments These are for your files Other:—Please insert street number of nremisec in.p��s,gzanh 1 fth�P_ i Return_copies to: Lessor @ 33 East Idaho, Meridian,Idaho R3642. Return_copies to: Lessee @ P,R.Box 83720,Roise,Idaho 93720-001 R .Return 3 copies to-.Division of Public Works, Attn: State Leasing Manager � T3-EANY, YOU! Correction, Probation and Parole - Meridian- 10 Meridian City Council Meeting Agenda March 17,2020— Page 181 of 226 0 LEASE CHECKLIST ---- NEW LEASE LEASE RENEWAL LEASE MODIFICATION DEAD LEASE LEASE UST INFORMATION: REPLACES LEASE @a AGENCY' fl artment of Correction„ Pmhatinn and Parnla TYPE OF SPACE:: AGENCY DEPT OF LANDS ,„RESID —STATE OWNED _,..WAREHSE ,LIQUOR_,_,MISC_.,TEMP ADORESS' F;4st.Watedower Street, Maddian Idahn 8380 CITY: Meddian LESSOR: C4 of Meridian ADDRESS:11 East Idahn�,Idaho A3�2 PHONE: ORIGINAL LSE DATE: ENDING LSE DATE: June 30 91 AMEND DATE: ESCALATION DATE: ESCALATION$: SQ. FT.: =BASE RENTIYR: $1,100 00$/SQ FT: SUM EXCLUSIONS: _A ,.BASE YR _.E ^J _TI r U COMMENTS: LINK TO: CONTACT PERSON: j PERMANENT SLOG FUND LEASE LETTER: 11 011(18T YR) COST PER SQ FT(EFFECTIVE) COST IF FULL SERVICE M inn nnCOST PER YR ESCALATIONS: TYPE OF SPACE: AGENCY_DEPT OF LANDS _RESID _STATE OWNED —WAREHSE_LIQUOR_MISC.._..TEMP TYPE OF LEASE: FULL SERVICE EXCLUDES: ELEC UTILITIES JANITORIAL NNN WAREHSE RETAIL LAND LSE RESIDENTIAL OTHER: COST RATIO LENGTH OF LEASE: PREV KITE: T INCR FROM FORMER LSE; OTHER COMMENTS FOR PBF LEASE LETTER: MISCELLANEOUS LEASE INFORMATION: LEASE/PURCHASE ANALYSIS REVIEWED: —NNN COST RATIO —BREAKEVEN YR FACILITY QUESTIONNAIRE REC'D? 5 YR FACILITY PLAN: RENT DISCOUNT: FTE: SQ FTIFTE: LNtsRE-ASES IN RASE RENT' ADE=I BENT EQR OPERATING EXPENSES: YEAR $OR% OPERATING EXPENSES BASE YR: CAPS: -- -- TAXES: INSUR: CAM: CAM: -- AMORTIZED TENANT FINISH: OPTIONS TO RENEW: OTHER OPTIONS(CANCEL,PURCHASE, EXPAND, ETC.): SPECIAL COMMENTS/ISSUES: i Correction, Probation and Parole - Meridian- 1 I Meridian City Council Meeting Agenda March 17,2020— Page 182 of 226 EXHIBIT B LEASE AMENDMENTS Meridian City Council Meeting Agenda March 17,2020— Page 183 of 226 � C � � � � J U L't $ 2003 LEASE AMENDMENT UBLIC WC)FTKV LEASE AMENDMENT, made and entered into this :—day of tT6C14 ,V03, by and between t of ert Ian 33 East Idaho Street, Meridian, D 03"2,(hereinafter referred to as"Lessor') and the STATE OF IDAHO, by and through the Department of Correction, Probation_and.Parole(hereinafter referred to as"Lessee"), is an amendment of the original LEASE AGREEMENT FOR SPACE between the LESSOR and the LESSEE entered into on,for space located at Room 103 in 1401 East Watertower Street, Meridian, Idaho, WITNESSETH WHEREAS,the parties desire to amend the LEASE AGREEMENT FOR SPACE and; WHEREAS, the LESSEE is legally authorized to enter in this amendment by power granted by Title 57, Chapter§7,of Idaho Code,with the approval of the Department of Administration and; NOW, THEREFORE, in consideration of the mutual covenants of the parties,the Lease Agreement for Space is hereby amended as Follows: j 1. Term of Lease Agreement. The term of this Lease Agreement shall be extended for a term of 12 months and shall end at midnight on June 30, 2004. The Lessee may, at the expiration of the term of this Lease Agreement and without the necessity of renewing sold Lease Agreement, continue In its occupancy of the Premises on a month to month basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed one (1) year. The Lessor may terminate the Lessee's month to month occupancy upon ninety (90)days' prior written notice to the Lessee. { No Additional Provisions. The parties agree that all provisions of the original Lease Agreement For Space dated and all previous agreements, unless specifically hereby amended, shall remain in force during the period covered by the Lease Amendment. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the Lease Agreement For Space or this Lease Amendment. IN WITNESS WHEREOF, the parties hereto have executed this Lease Amendment the day and year first above written. LESSOR: City of Meridian By: of Robert n Cords—Mayor Aest; BEAL William G. Berg, Jr. —dty Clerk J. Correction, Probation & Parole amendment 2003- 1 Meridian City Council Meeting Agenda March 17,2020— Page 184 of 226 ti I STATE OF IDAHO ) )ss. COUNTY OF ADA ) On this day of , 2003, before me, the undersigned, a Notary Public in and for said State, personally apt petered Robert D. Corrie and William G. Berg, Jr., known or identified to me to be the Mayor and City Clerk respectively and having subscribed to the foregoing instrument on behalf of City of Meridian, as Lessor, and acknowledges to me that he/she executed the same on behalf of the Lessor. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first aboys6 Residing At: l� t jo(adr� ■ t Commission Expires: 4 4z-o�' -- M • f a LESSEE: Department of Correction; i and Parole rs MIL• b STATE OF IDAHO ) )ss. COUNTY OF ADA ) On this )�Iay of 003. before me, the undersigned, a Notary Public in and for said State, personally appea 'AZ, known or identified to me to be the person whose name is subscribed to the for going instrument on behalf of De artment of Correction, Probation and Parole, as Lessee, and acknowledges to me%4hei" executed the same on behalf of the Lessee. .0 ±A D+•$p���0,'�erJ� IN WITNESS WHEREOF, I have hereunto set my hand and �the d ear in this certificate first a0ve written. -PUB I L d• o Co Or mission expires on Residing at I �>>i{aa F1670 AFJMOVE;p BY: da . Miller, Leasing Manager Date Division of Public Works, Department of Administration Correction, Probation& Parole amendment 2003»2 Meridian City Council Meeting Agenda March 17,2020— Page 185 of 226 . f SECOND LEASE AMENDMENT THIS LEASE AMENDMENT, made and entered into this day of 2007,by and between QtK of Meridian, 33 East Idaho Street, Meridian, ID 83642, (hereinafter referred to as"LESSOR") and the STATE OF IDAHO,by and through the Department of Correction(hereinafter referred to as"LESSEE"),is a second amendment to the original LEASE AGREEMENT FOR SPACE between the LESSOR and the LESSEE entered into on June 24, 2002, for space located at Room 103 in 1401 East Watertower Street, Meridian, Idaho. WITNESSETH VaIEREAS, the LESSEE has been leasing from LESSOR Room 103 in 1401 East Watertower Street, Meridian Idaho on a month to month basis since June 30, 2004, the date of the end of the contract term as set forth in the LEASE AMENDMENT to the LEASE AGREEMENT FOR SPACE; and WHEREAS,the parties desire to amend the LEASE AGREEMENT FOR SPACE; and WHEREAS,the LESSEE is legally authorized to enter into this amendment by power granted by Title 57, Chapter 67 of Idaho Code, with the approval of the Department of Administration; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the LEASE AGREEMENT FOR SPACE is hereby amended as follows: Term of Lease Agreement. The term of the LEASE AGREEMENT FOR SPACE as amended by the LEASE AMENDMENT shall be extended and, as time is of the essence, shalt end at midnight on ,Dune 30, 2010. The Parties agree that this Lease Agreement is subject to the termination, expiration, and renewal rights set forth in the LEASE AGREEMENT FOR SPACE. The Lessee may, at the expiration of the term of this Lease Agreement and without the necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a month to month basis upon the terms and conditions set forth in this Lease Agreement for a period not to exceed one (1) year. The Lessor may terminate the Lessee's month to month occupancy upon ninety (90) days' prior written notice to the Lessee. Igo Additivr, Provisions_ The parties agree that all provisions of the original LEASE AGREEMENT FOR SPACE dated June 24, 2002 and all previous agreements, unless specifically hereby amended, shall remain in force during the period covered by the Lease Amendment. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the LEASE AGREEMENT FOR SPACE or this SECOND LEASE AMENDMENT, SECOND LEASEAMENDMENT'to LFASEAGREEMENT FOR SPACE--Page Pagel of 2`''' Meridian City Council Meeting Agenda March 17,2020— Page 186 of 226 .r- IN WITNESS WIMREOF,the parties hereto have executed this SECOND LEASE AMENDMENT to the LEASE AGREEMENT FOR SPACE the day and year first above written, LESSEE: Depart t tion Date STATE OF IDAHO ) )ss. COUNTY OF ADA ) On this 'day of 2007, before me the unde igned, a Notary Public in and for the State of IdaRo, personally appeared known or identified to me to be the person whose name is subscribed to the foregoing instrument on behalf of the Department of Correction, as Lessee, and acknowledges to me that he/she executed the same on behalf of the Lessee. IN WITNESS Nja OF, I have hereunto set my hand and affixed my official seal the day and yeWj,% b to first above wri en. ft IOTA* • �•+ f� Not Public AOgLtG siding at: C,o '� .., �Q ornmission expires: 10 OF D APPROVED BY: Cf;ifi67plillei,Leasing Manager,Division of Public Works,Department of Administration LESSOR: City of Meridian BY: Tammy de rd �.�� OF MEA ,�;'''•, Mayor, City of&dridian S, Attest: SEAL S E A i William G. Berg, Jr. City Clork SECOND LEASE AMEND4E.Wt'to LEASEAGRE ENT FOR SPACE-Page 2 of 2 Meridian City Council Meeting Agenda March 17,2020— Page 187 of 226 THIRD LEASE AMENDMENT �^ ,Tuty This THIRD LEASE AMENDMENT is made and entered into this 6 day ofdtmc;2010,by and between the City of Meridian,a municipal corporation organized under the laws of the State of Idaho("Lessor")and the State of Idaho,by and through the Department of Correction("Lessee'). (Lessor and Lessee may hereinafter be collectively reforred to as"Parties.') WHEREAS,the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee,on June 24,2002,for space located at Room 103 in 1401 East Watertower Street, Meridian,Idaho("Premises'),as modified by the July 1,2003 Lease Amendment and the July 24,2007 Second Lease Amendment,copies of which instruments are attached hereto as&hibit A; NOW,THEREFORE,in consideration of the mutual covenants of the parties,the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24,2002 Lease Agreement for Space,as amended by the July 1, 2003 Lease Amendment and the July 24,2007 Second Lease Amendment, shall be extended for a term of three(3)years,and,as time is of the essence,shall end at midnight on June 30,2013. The Lessee may,at the expiration of the term of this Third Lease Amendment,and without the necessity of renewing said Lease Agreement, continue in its occupancy of the Premises on a month-to-month basis upon the terms and conditions set forth in the June 24,2002 Lease Agreement for Space,for a period not to exceed one(1)year. The Lessor may terminate the Lessee's month.-to-month occupancy upon ninety(90)days' prior written notice to the Lessee. No ADDMONAL PROVIRONS, The Parties agree that except as expressly modified by this Third Lease Amendment,all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding,whether oral or written,whether made prior to or contemporaneously with this Third Lease Amendment,shall be deemed to enlarge,limit or otherwise affect the operation of the June 24,2002 Lease Agreement for Space or this amendment thereto. IN WITNESS WHEREOF,the Parties have executed this Third Lease Amendment on this�O day of July, 2010. LESSEE: n o ction §74TE OF ' )ss. COUNTY OF �-nyc�6l_. )„ I HEREBY CERTIFY that nn this 7 a, day of_SiLm 2010,'before the undersigned,a Notary Public in the State Of Idaho,personally appeared Brent Reinke,known to me to be the person who executed the said inshment,and acknowledged to me that he/she executed the same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. Notary Public Co one on JI- Resi at iliirt • Y G! ; 1 r,Leasing Manager,Divsdn Department ofAdministration .�r�tOTARr o� Cl OAF U B L.-�O Soso SEAL rrnaeIW T y de VCqA Mayor V r tsNT . •Z Jayce olman, City Clerk eon , Merid anrr�i{y���u�ncil`Meeting Agenda March 17,2020— Page 188 of 226 FOURTH LEASE AMENDMENT This FOURTH LEASE AMENDMENT is made and entered into this 2. day of jo,�w� , 2013 by and between the City of Meridian, a municipal corporation organized under the laws of the State o-f daho ("Lessor") and the State of Idaho, by and through the Department of Correction("Lessee"). (Lessor and Lessee may hereinafter be collectively referred to as "Parties.") WHEREAS, the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee, on June 24, 2002, for space located at Room 103 in 1401 East Watertower Street, Meridian, Idaho ("Premises") (ExhibitA hereto), as modified by the July 1, 2003 Lease Amendment(Exhibit B hereto), the July 24, 2007 Second Lease Amendment (Exhibit C hereto), and the July 6, 2010 Third Lease Amendment (Exhibit D hereto); NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24, 2002 Lease Agreement for Space, as amended, shall be extended for a term of three (3) years, and, as time is of the essence, shall end at midnight on June 30, 2016. Absent other written agreement by the Parties, Lessee may, at the expiration of this term, continue in its occupancy of the Premises on a month-to-month basis, under the terms and conditions set forth in the June 24, 2002 Lease Agreement for Space, for a period not to exceed one (1) year. Lessor may terminate Lessee's month-to-month occupancy upon ninety (90) days' prior written notice. No ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Fourth Lease Amendment, all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Fourth Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the June 24, 2002 Lease Agreement for Space or this amendment thereto. IN WITNESS WHEREOF,the Parties have executed this Fourth Lease Amendment on this 2 day of v� , 2013. LESSEE: Department of Correction STATE OF Idaho ) p ) ss: � County of ) I HEREBY CERTIFY that on this-'day of BY: ®® 2012 ` , before the undersigned,a Notary Public in the State of Idaho,personally appeared_ jLj l,biLL", known to me to be the person who 't ®141 �® '� executed said instrument,and acknowledged to me that she executed same. n0 4� ® IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official ® w seal the day and year in this certificate first above written. for Idaho Residing at Idaho My Commission Approved , = pp �` P� Date Linda S. Miller, Leasing Manager, Division o�� Ir`n0 r s, Department of Administration �$G 1 W I CITY OF DIAN: City of E IDIAN�6 � IDAH Tammy d erd, Mayor F SEAL ycee Hc 6ian, City Clerk FOURTH AMENDDZENT TO LEASE AMY �et genda March 17,2020— Page 189 of 226 PAGE 1 OF 1 RECEIVED MAR 0 8 2816 PUBLIC WORKS FIFTH LEASE AMENDMENT This FIFTH LEASE AMENDMENT is made and entered into this spa day of Mn rLh 2016, by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("Lessor") and the State of Idaho,by and through the Department of Correction ("Lessee"). (Lessor and Lessee may hereinafter be collectively referred to as "Parties.") WHEREAS, the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee on June 24, 2002, for a room located in 1401 East Watertower Street, Meridian, Idaho ("Premises") (ExhibitA hereto), as modified by Lease Amendments on July 1, 2003; July 24, 2007; July 6, 2010; and January 2, 2013 (Exhibit B hereto); NOW,THEREFORE,in consideration of the mutual covenants of the parties, the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24, 2002 Lease Agreement for Space, as amended, shall be extended for a term of three (3) years, and, as time is of the essence, shall end at midnight on June 30, 2019. Absent other written agreement by the Parties, Lessee may, at the expiration of this term, continue in its occupancy of the Premises on a month-to-month basis, under the terms and conditions set forth in the June 24, 2002 Lease Agreement for Space, for a period not to exceed one (1) year. Lessor may terminate Lessee's month-to-month occupancy upon ninety(90) days' prior written notice. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Fifth Lease Amendment, all provisions of the original June 24, 2002 Lease Agreement for Space shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Fifth Lease Amendment, shall be deemed to enlarge, limit or otherwise affect the operation of the June 24, 2002 Lease Agreement for Space or this amendment thereto. (,_t IN WITNESS WHEREOF, the Parties have executed this Fifth Lease Amendment on this O � y day of , 2016. LESSEE: epa ent of Correction STATE OF Idaho ) a4n,.al��ftlll/f111��.1 i ) ss: a"°® �41,. ` �ss�+County of ) `�t ti•• `,� •®' `"•• VIEREBY CERTIFY that on this day of ` ;2016, BY: -` R b4ore the u dersigned a Notar Public in the State of Idaho,personally <i O •/ V �p eared known to me to be the person who a j%ecuted id instrunfent,Ad acknowledged to me that she executed same. )vv •; Q??WITNESS WHE EOF,I have hereunto set my hand and affixed my official '•• %0 Y jO �` #al,the day and year in this certificate first above written. '•�� •••."••"O, % No Idah Residing atL Idaho 1 My Commission Expires: Approve �'�—. Date f Linda S. Miller, Leasing Manager, Division'of Publ orks, Department of Administration CITY OF MER }J Tammy de Weerd, ayor `"� �`� '`�° Jaycee4Iolman, City Clerk ,SE�L FIFTH LEASE AMENDMENT TO LEASE AGREEMENT SPACE,„_,=,"4` PAGE I OF 1 Meridian City Council e ng Agenda March 17,2020— Page 190 of 226 SIXTH LEASE AMENDMENT This SIXTH LEASE AMENDMENT is made and entered into this�day of r , 2019, by and between the City of Meridian, a municipal corporation organized under the laws of the State daho ("Lessor") and the State of Idaho,by and through the Department of Correction("Lessee"). (Lessor and Lessee may hereinafter be collectively referred to as "Parties.") WHEREAS, the Parties seek by this amendment to extend the term of the original Lease Agreement for Space entered into by Lessor and Lessee on June 24, 2002,for Room 103 in 1401 East Watertower Street, Meridian, Idaho ("Premises") (ExhibitA hereto), as modified by Lease Amendments on July 1, 2003; July 24, 2007; July 6, 2010; January 2, 2013, and March 22, 2016; NOW,THEREFORE,in consideration of the mutual covenants of the parties, the Parties agree as follows: TERM OF LEASE AGREEMENT EXTENDED. The term of the June 24, 2002 Lease Agreement for Space, as amended, shall be extended for a term of one(1) year, and, as time is of the essence, shall end at midnight on June 30, 2020. Absent other written agreement by the Parties,Lessee may, at the expiration of this term, continue in its occupancy of the Premises on a month-to-month basis,under the terms and conditions set forth in the June 24, 2002 Lease Agreement for Space,for a period not to exceed one(1) year. Lessor may terminate Lessee's month-to-month occupancy upon ninety(90) days' prior written notice. NO ADDITIONAL PROVISIONS. The Parties agree that except as expressly modified by this Sixth Lease Amendment, all provisions of the original June 24,2002 Lease Agreement for Space shall remain in full force and effect. No other understanding, whether oral or written, whether made prior to or contemporaneously with this Sixth Lease Amendment, shall be deemed to enlarge,limit or otherwise affect the operation of the June 24, 2002 Lease Agreement for Space or this amendment thereto. IN WITNESS WHEREOF,the Parties have executed this Sixth Lease Amendment on the date first written above. LESSEE: Department of Correction STATE OF Idaho ) r ) ss: County of_M ) �jY I HEREBY CERTIFY that on this & day of L ,2019, BY: J ti before the undersigned,a Notary Public in the State of Idaho,personally appeared , S h Tetra if ,known to me to be the person who executed said instrument,and acknowledged to me that she executed same. IN WITNESS WHEREOF,I have hereunto set my hand and affixed my official r- GHERYL ISERI seal,the day and year in this certificate first above written. NOTARY PUBLIC ^ c;r ATE OF IDAHO i 0-,,,1hfISSION 020170452 EXPIRES 09/07/2023 -, Notary P44lic for Idaho Residing t B0 I Se Idaho `Approve Date 61D i 1 My Commission Expires: G1 '7 ��3 Richard Brien, Leasing Manager, Division of Public Works,Department of Administration CITY RID- PORATEpq�cG ttest: Tammy eerd, Mayor 04.0 y Coles, ty Clerk Ill W SIXTH LEASE AMENDMENT TO LEASE AGREE T 1+O$ PAGE 1 OF 1 Meridian Council eeting nda March 17,2020— Page 191 of 226 `the rREASUR��P� CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.0. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -03/09/20 -$10,110.35 MAI ATTACHMENTS: DescriptiQj JW Type loa AP Invoices for Payment Cover Memo 3/9/2020 Meridian City Council Meeting Agenda March 17,2020— Page 192 of 226 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD Mayor#2 February 2020 Statement 3,196.19 Total 01 General Fund 3,196.19 60 Enterprise PETER&HEATHER SKOW REFUND WT/W/T: 5490 N BEETHOVEN AVE PAYMENT 6,914.16 Fund MADE IN ERROR Total60 Enterprise 6,914.16 Fund Report Total 10,110.35 Date:3/9/20 01:00:39 PM Meridian City Council Meeting Agenda March 17,2020— Page 193 of 226 Page:1 CAE ID�AN ITEM SHEET IDAHO Council Agenda Item - 3.P. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -03/13/20 -$44,879.66 MA ATTACHMENTS: DescriptiQj JW Typ AP Invoices for Payment Cover Memo 3/13/2020 Meridian City Council Meeting Agenda March 17,2020— Page 194 of 226 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund MASTERCARD 220/MC#1 Fire 2/28/20 Statement 73.99 01 General Fund MASTERCARD 220/MC#2 Fire 2/28/20 Statement 6,910.38 01 General Fund MASTERCARD 220/MC#3 Fire 2/28/20 Statement 108.43 01 General Fund MASTERCARD 220/MC#4 Fire 2/28/20 Statement 1,738.15 01 General Fund MASTERCARD 220/MC#5 Fire 2/28/20 Statement 179.54 01 General Fund MASTERCARD 220/MC#6 Fire 2/28/20 Statement 2,312.91 01 General Fund MASTERCARD MASTERCARD CHARGES-FEBRUARY 2020 1,113.29 01 General Fund MASTERCARD MC City#2 February 2020 Statement 1,357.80 01 General Fund MASTERCARD MC City#4 February 2020 Statement 984.00 01 General Fund MASTERCARD MC City#9 February 2020 Statement 182.93 01 General Fund MASTERCARD MC COMDEV(BS) #2 2/2020 782.00 01 General Fund MASTERCARD MC IT February 2020 Statement 1,038.47 01 General Fund MASTERCARD MC Legal February 2020 Statement 80.00 01 General Fund MASTERCARD MC Mayors Office#2, #0769, 2/28/2020 statement 444.47 01 General Fund MASTERCARD MC Parks#1 2/28/20 Statement- 1,311.06 01 General Fund MASTERCARD MC Parks#2 2/28/20 Statement- 173.67 01 General Fund MASTERCARD MC Parks#3 2/28/20 Statement- 689.29 01 General Fund MASTERCARD MC Parks#4 2/28/20 Statement- 273.48 01 General Fund MASTERCARD MC PD#3 February 2020 Statement 673.24 01 General Fund MASTERCARD MC PD#1 February 2020 Statement 12.00 01 General Fund MASTERCARD MC PD#10 February 2020 Statement 4,350.25 01 General Fund MASTERCARD MC PD#11 02/20 February 2020 Statement 42.68 01 General Fund MASTERCARD MC PD#2 February 2020 Statement 6,697.82 01 General Fund MASTERCARD MC PD#4 February 2020 Statement (617.71) 01 General Fund MASTERCARD MC PD#5 February 2020 Statement 273.95 01 General Fund MASTERCARD MC PD#8 February 2020 Statement 767.59 01 General Fund MASTERCARD MC PD#9 February 2020 Statement 1,388.40 01 General Fund MASTERCARD MC PW#1 02/28/20 2,059.18 01 General Fund MASTERCARD MC PW#2 02/28/20 Statement 270.68 Total 01 General Fund 35,671.94 60 Enterprise MASTERCARD 220/MC#6 Fire 2/28/20 Statement 994.00 Fund 60 Enterprise MASTERCARD MC City#3 February 2020 Statement 54.35 Fund 60 Enterprise MASTERCARD MC City#4 February 2020 Statement 1,375.94 Fund 60 Enterprise MASTERCARD MC City#6 February Statement 30.00 Fund Date:3/13/20 03:28:06 PM Meridian City Council Meeting Agenda March 17,2020— Page 195 of 226 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MASTERCARD MC City#7 February 2020 Statement 41.17 Fund 60 Enterprise MASTERCARD MC City#8 February 2020 Statement 29.06 Fund 60 Enterprise MASTERCARD MC PW#1 02/28/20 872.97 Fund 60 Enterprise MASTERCARD MC PW#2 02/28/20 Statement 3,750.90 Fund 60 Enterprise MASTERCARD MC Water February 2020 Statement 552.31 Fund 60 Enterprise MASTERCARD MC WW#0611 February 2020 Statement 1,507.02 Fund Total 60 Enterprise 9,207.72 Fund Report Total 44,879.66 Date:3/13/20 03:28:06 PM Meridian City Council Meeting Agenda March 17,2020— Page 196 of 226 Page:2 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.Q. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -03/13/20 -$650,131.60 ATTACHMENTS: DescriptiQj JW Type loa AP Invoices for Payment Cover Memo 3/13/2020 Meridian City Council Meeting Agenda March 17,2020— Page 197 of 226 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund BANK OF AMERICA VISA#5201 February 2020 Statement 4,726.49 01 General Fund BISON NW LLC Refund:Applicant PD Fee for 1 1/2 Meter but Needed 1,518.91 1 in Met 01 General Fund BPA HEALTH,INC. EAP Visits 502 Employees 1,557.69 01 General Fund BROWNELLS Firearms Parts: Sight Adj Tool,Slide Shoe,Thread 314.76 Locker 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian Cobra Plan March 2020 B.Nielsen 581.37 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP March 2020 18,856.02 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan February 2020 317,012.55 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash-February 2020 151.52 01 General Fund DELTA DENTAL PLAN OF IDAHO Group#0133-0000-March 2020 Premiums 21,287.12 01 General Fund KING MECHANICAL Refund Permit Duplicate; C-PLM-2019-0254 399.93 01 General Fund L.N. CURTIS AND SONS Less Lethal Munitions; Drag Stabilized Bean Bags, 3,263.56 Vapor Aero 01 General Fund MIAHCEL BARTLETT Refund Public Rec Req Paid; Subpoena was used 167.63 instead 01 General Fund NCPERS GROUP LIFE INS NCPERS Group Life Insurance-March 2020 672.00 01 General Fund NEW YORK LIFE INSURANCE COMPANY New York Life Insurance-March 2020 873.02 01 General Fund NORTHWEST FIRE FIGHTERS Acct#52 March 2020 Insurance Premiums 107,140.90 BENEFITS TRUST 01 General Fund PROFORCE LAW ENFORCEMENT Firearms Parts 103.64 01 General Fund UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums March 2020 4,254.55 01 General Fund UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 6,594.34 Mar 2020 01 General Fund UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 5,263.06 Mar 2020 01 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins March 5,191.37 2020 01 General Fund VISION SERVICE PLAN Client#30044489-Cobra March 2020-B.Nielsen 7.84 01 General Fund VISION SERVICE PLAN Client#30044489- March 2020 Premiums 4,443.87 01 General Fund WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- March 2020 Premiums 6,164.95 Total 01 General Fund 510,547.09 60 Enterprise BANK OF AMERICA VISA#5201 February 2020 Statement 1,140.00 Fund Date:3/13/20 01:35:11 PM Meridian City Council Meeting Agenda March 17,2020— Page 198 of 226 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise BPA HEALTH, INC. EAP Visits 502 Employees 493.20 Fund 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian HDHP March 2020 4,398.06 Fund BENEFITS PLAN TRUST 60 Enterprise CITY OF MERIDIAN EMPLOYEE City of Meridian PPO Plan February 2020 116,607.04 Fund BENEFITS PLAN TRUST 60 Enterprise CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash-February 2020 18.99 Fund 60 Enterprise DELTA DENTAL PLAN OF IDAHO Group#0133-0000-March 2020 Premiums 6,946.53 Fund 60 Enterprise NCPERS GROUP LIFE INS NCPERS Group Life Insurance-March 2020 160.00 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 Life Insurance Premiums March 2020 1,372.10 Fund 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 LongTermDisability Insurance Premiums 1,706.95 Fund Mar 2020 60 Enterprise UNITED HERITAGE INSURANCE 02065-001 ShortTerm Disability Insurance Premiums 1,388.60 Fund Mar 2020 60 Enterprise UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins March 810.46 Fund 2020 60 Enterprise VISION SERVICE PLAN Client#30044489- March 2020 Premiums 1,570.88 Fund 60 Enterprise WILLAMETTE DENTAL OF IDAHO, INC Group#ID52- March 2020 Premiums 2,971.70 Fund Total 60 Enterprise 139,584.51 Fund Report Total 650,131.60 Date:3/13/20 01:35:11 PM Meridian City Council Meeting Agenda March 17,2020— Page 199 of 226 Page:2 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.R. Presenter: Estimated Time for Presentation: N/A Title of Item -AP Invoices for Payment 3/18/20 -$2,659,929.38 ATTACHMENTS: DescriptiQj Typ AP Invoices for Payment 03/18/2020 - $2,659,929.38 Cover Memo 3/12/2020 Meridian City Council Meeting Agenda March 17,2020— Page 200 of 226 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees February 2020 923,793.17 O1 General Fund ADA COUNTY PARAMEDICS 220/CPR First aid cards(7)-City Training 140.00 O1 General Fund AUDREY BELNAP Reimb:A.Belnap,Winco, MYAC Feb 2020 Activity Food 40.20 Purchase O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#1728B 226.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28566B 186.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#28653B 102.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#28928B 144.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#29036B 144.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#30354B 84.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40121C 275.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40122C 136.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40262C 138.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#40589C 94.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40804C 94.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#40959C 94.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41169C 94.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. 20-0012 FY20 Streetlight Repair Pole#41321C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES, INC. 20-0012 FY20 Streetlight Repair Pole#51768C 54.00 O1 General Fund BERRY ELECTRICAL SERVICES,INC. East Lawn PIV Valve Repair for Fire Alarm Sprinkler 342.58 Water O1 General Fund BERRY ELECTRICAL SERVICES, INC. No PO Accident Claim Pole#4208B 10/9/19 4,885.00 O1 General Fund BLUE360 MEDIA INC 2019 Version ID Criminal/Traffic Law Books for New 1,498.10 Hires O1 General Fund BOISE VAL ECONOMIC PARTNERSHIP 2nd payment of BVEP dues 4/120-9/30/20 5,000.00 O1 General Fund BOLEN'S CONTROL HOUSE switches for trailer#13-qty 4 24.60 O1 General Fund BRIGHT IDEAS LIGHTING COMPANY 8th Street Park replacement heater install&light 190.00 upgrade O1 General Fund BRIGHT IDEAS LIGHTING COMPANY basketball hoop repair at Cole Valley Christian 70.00 O1 General Fund BRIGHT IDEAS LIGHTING COMPANY Centennial Park thermostat replacement 371.00 O1 General Fund BRIGHT IDEAS LIGHTING COMPANY install new circuit for Kleiner Park washer/dryer area 535.00 O1 General Fund BRIGHT IDEAS LIGHTING COMPANY Settlers Park replacement heater install 358.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Unit#22 Oil Change 50.00 O1 General Fund BRUNEEL TIRE OF MERIDIAN LLC Unit#50 Replace Windshield Wipers 64.88 O1 General Fund CENTURYLINK E.JAMES COURT UTILITY RELOCATION OF CABLES AT 3,374.51 2157 N. EUREKA O1 General Fund CRASH DATA GROUP INC RECOVERY TOOL FOR ADA CO.COLLISSION 4,035.00 RECONTRUCT TEAM O1 General Fund CUSTOM GLASS,INC. 20-0117 Supply and Installation of 2 manual panic 15,182.00 buttons Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 201 of 226 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund D&B SUPPLY Dog Food for K-9 Griz 31.49 01 General Fund D&B SUPPLY K-9 Dog Food for Rvso 96.17 01 General Fund D&B SUPPLY K-9 Dog Supplies for Griz 64.96 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Community Center ballast&lamps-qty 31 85.94 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Elevator Room Switch Qty.1 7.34 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO lights for Lanark Parks Shop-qty 10 22.87 01 General Fund FERGUSON ENTERPRISES INC. ADA toilet for Kleiner Park-qty 2 451.74 01 General Fund FERGUSON ENTERPRISES INC. plumbing parts for Kleiner Park-qty 16 19.20 01 General Fund FERGUSON ENTERPRISES INC. Women's Locker Room Shower Head Repair Parts 21.58 01 General Fund GALL'S INC. New Hire Gear-Concealment Holster Qty.1 46.88 01 General Fund GALL'S INC. New Hire Gear-Safety Glasses&Hearing Protectors 748.80 01 General Fund GEOTEK,INC. 20-0190 2nd PO for FY20 Com&Res Bldg Insp 2/2020 15,950.00 01 General Fund HARBOR FREIGHT TOOLS remaining balance due on invoice 871200 171.50 01 General Fund IDAHO POST ACADEMY Registration: L.Sunada, Low-Light Training, IDOC Kuna 80.00 Range 01 General Fund IDAHO POWER 2200136188, Parks Power February 2020 13,235.32 01 General Fund IDAHO POWER Idaho Power Street Lights 2203586629 28,567.66 01 General Fund IDAHO POWER Refund of Dup Pymt for State of the City Sponsorship 1,500.00 2020 01 General Fund IDAHO STATE POLICE 154/Fingerprint processing 02/04 (296.00) 01 General Fund IDAHO STATE POLICE Background Employment Testing 01/13/2020 99.75 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange on 2/21/20 250.00 01 General Fund IMPACT PEST SERVICES vole control at Ten Mile Interchange on 2/8/20 250.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 20-0141 FY20 Monthly Membership to Shooting Range 4,859.00 Jan 2020 01 General Fund INDEPENDENCE INDOOR SHOOTING 20-0141 Indoor Shooting Range Monthly Membership 4,816.00 Dec 2019 01 General Fund INTERMOUNTAIN GAS 0981623008 Februrary 2020 7,234.69 01 General Fund INTERSTATE ALL BATTERY CENTER 3V CR2430 Batteries Qty.3 6.30 01 General Fund INTERSTATE ALL BATTERY CENTER C&D batteries for Homecourt-qty 2 22.35 01 General Fund KATHY DRURY-BOGLE, PHR 20-0085 Consulting Services-City Training February 2,000.00 2020-B 01 General Fund LELAND CONSULTING GROUP INC Market analysis and draft report January 2020 4,202.50 01 General Fund LIGHTHOUSE UNIFORM CO 220/Collar brass(46 sets), per Class A Uniform Policy 721.36 01 General Fund LOWE'S concrete for Settlers Park spring rocker toys-qty 10 40.30 01 General Fund MERIDIAN VETERINARY CLINIC K-9 Routine Veterinary Care for KB 105.50 01 General Fund MERIDIAN VETERINARY CLINIC K-9 Wyatt; Special Diet Food 189.98 01 General Fund MICHAEL NETHERTON PerDiem:M.Netherton,HonorGuardTraining,Yakima,WA 247.50 01 General Fund MOUNTAIN HOME AUTO RANCH 2O-0074 Unit#108, 2020 Ford F-150 PRV 34,535.36 1FTEW1P4XLKD52577 Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 202 of 226 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund NAMPA POLICE DEPARTMENT Assisting Individuals in Crisis and Group Crisis 1,125.00 Interventio O1 General Fund NORTHWEST HARDSCAPE SPECIALTIES brick repair at Settlers Adventure Island Playground 3,400.00 O1 General Fund NORTHWEST HARDSCAPE SPECIALTIES Kleiner Park paver repair from tree root issues 850.00 O1 General Fund NUTRIEN AG SOLUTIONS, INC. Criterion 2F for tree drenching at all parks x 40 gallons 2,045.20 O1 General Fund OGLETREE, DEAKINS, NASH,SMOAK,& Union arbitration matter 1,375.00 STEWART O1 General Fund RANDY S LATTIMER instructor fee- Line Dancing 2/2-2/23/20-qty 26 312.00 O1 General Fund RICOH USA,INC C86243698, Feb 2020 Copier Usage-2984 B&W& 93.87 1388 Color O1 General Fund RYAN RHOADES PerDiem:R.Rhoades,HonorGuardTraining,Yakima,WA 247.50 O1 General Fund SHANDY LAM PerDiem:S.Lam,GSMCON2020,Seattle,WA,03/23/20-0... 266.00 O1 General Fund SILVER CREEK SUPPLY fittings for Discovery Dog Park bury hydrant-qty 3 12.49 O1 General Fund SPARKLIGHT Fire Safety Center Cable Service 3/1 -3/31/20 153.64 O1 General Fund SPARKLIGHT FS#1 Cable Equipment Rental 3/1 -3/31/20 6.12 O1 General Fund SPARKLIGHT FS#3 Cable Equipment Rental 3/1 -3/31/20 6.12 O1 General Fund SUNBELT RENTALS Discovery Dog Park skidsteer 2/18-2/21/20 990.60 O1 General Fund SYNCB/AMAZON 220/(7)blocks blended household paraffin wax llb 60.90 block O1 General Fund SYNCB/AMAZON 220/Dining room table with reclaimed wood and base 2,055.00 St 6 O1 General Fund SYNCB/AMAZON 220/FLIR Li-ion bat.for thermal imaging camera St. 3 175.00 O1 General Fund SYNCB/AMAZON 220/Laundry Basket for BC bedroom St. 6 60.75 O1 General Fund SYNCB/AMAZON 220/Otterbox iPhone cellphone case for Colt Souza 29.98 O1 General Fund SYNCB/AMAZON Cell Phone Case for S.Smiths Samsung A20 18.99 O1 General Fund SYNCB/AMAZON gantry crane for Discovery Park-qty 1 949.00 O1 General Fund SYNCB/AMAZON MYAC February event party supplies-qty 9 147.81 O1 General Fund SYNCB/AMAZON portta PET0301S HDMI Switch/Switcher 3 port 184.11 O1 General Fund SYNCB/AMAZON Returned S.Smith's Cell Phone Case Due to Wrong Type (15.19) O1 General Fund SYNCB/AMAZON trolley&block for Discovery Park-qty 2 248.57 O1 General Fund T-ZERS SHIRT SHOP full-time staff uniform clothing-qty 6 78.00 O1 General Fund THE UPS STORE Mail Speed Sensor Off Radar Trailer for Repair 18.53 O1 General Fund THE UPS STORE Postage for Evidence 58.66 O1 General Fund TONY CHANCE EducReimb:T.Cha nce,Riverside 860.00 Co I lege,01/06/20-03/01/20 O1 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthy Lease for Main St Parking 416.67 03/19/20-04/18/20 O1 General Fund USSSOA 20-0048 volleyball officials for games 2/17-2/21/20- 1,594.85 qty 70 O1 General Fund USSSOA 20-0048 volleyball officials for games 2/24-2/28/20 x 7C 1,594.85 Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 203 of 226 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund USSSOA 20-0199 basketball officials for games 2/17-2/21/20- 907.29 qty 14 01 General Fund USSSOA 20-0199 basketball officials for games x 15&tourney 1,230.19 assign 01 General Fund WESTERN STATES EQUIPMENT CO repair parts for mini excavator-qty 2 2.03 Total 01 General Fund 1,103,818.61 60 Enterprise ALAN&ERICA GRZENDA REFUNDS WT/S/T: 3000 N GLENNFIELD WAY AUTO 56.59 Fund PAY PROCESSED AFT 60 Enterprise APEX INTEGRATED SECURITY 20-0238 WRRF Cap Exp Apex Security Card Readers 17,289.89 Fund SOLUTIONS thru 1/31 60 Enterprise APEX INTEGRATED SECURITY 20-0238 WRRF Cap Exp Apex Security Card Readers 7,742.20 Fund SOLUTIONS thru 2/28 60 Enterprise BROWN&CALDWELL 20-0214 WRRF Capactiy Expansion B&C thru 1/23 39,578.57 Fund 60 Enterprise CAOLR WANDERS REFUNDS WT/S/T: 1839 W PIAZZA DR TITLE 157.69 Fund COMPANY OVERPAID 60 Enterprise CASEY&BARBARA CLUFF REFUNDS WT/S/T: 1530 W ANN TAYLOR ST 135.96 Fund CUSTOMER PAID AFTER CLO 60 Enterprise CLEANUP CONTRACTORS REFUND WT/W/T: 5001 N TEN MILE DR DUMPSTER 276.45 Fund ACCT, DEPOSIT REL 60 Enterprise COLUMBIA ELECTRIC SUPPLY Parts to install receptacle for card access switch(2 qty) 45.94 Fund 60 Enterprise DANAE SNYDER&DOUGLAS REFUNDS WT/S/T: 4969 N ARLISS AVE CUSTOMER 60.14 Fund SCHOENBORN PAID AFTER CLOSIN 60 Enterprise DC ENGINEERING 20-0156 WWTP Primary Electrical Dist System Design 1,740.00 Fund thru 2/15 60 Enterprise DESIREE DODSON REFUND WT/W/T: 1998 W RATTLESNAKE DR 701.47 Fund CUSTOMER OVERPAID 60 Enterprise ENVIRONMENTAL EXPRESS,INC. Syring filters(2 pk) 475.26 Fund 60 Enterprise ESTATE OF BEVERLY RAY REFUND WT/S/T: 3667 N PETTY WAY AUTO PAY 99.48 Fund PROCESSED AFTER CLO 60 Enterprise FERGUSON ENTERPRISES INC. Foot Valve for Generations Plaza,Qty 2 160.00 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Hydrant Extension,Qty 1 485.75 Fund 60 Enterprise FISHER SCIENTIFIC pH buffers(27 qty plu 2 cs) 384.78 Fund Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 204 of 226 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise FISHER SCIENTIFIC Thermometer(1 qty) 139.02 Fund 60 Enterprise FISHER SCIENTIFIC Thermometers(4 qty) 421.00 Fund 60 Enterprise GABRIEL&MALENA JIMINEZ REFUND WT/W/T: 1568 E TUTTLE CT AUTO PAY 56.03 Fund PROCESSED AFTER CLO 60 Enterprise GRANT MECHANICAL,INC Labor&parts for annual service inspection on HVAC 1,119.74 Fund (9.5 hrs 60 Enterprise GRANT MECHANICAL,INC Labor&parts to repair HVAC heater in temp Collection 711.73 Fund bldg 60 Enterprise H.D. FOWLER COMPANY Brass Grip Joint Coupling,Qty 12 287.40 Fund 60 Enterprise HYDRO LOGIC INC No PO Well 20B Assess&Reconstruction Comp 1,060.00 Fund Diagram to 2/18 60 Enterprise IDAHO POWER 2204228288,Water Power Feb 2020 25,986.89 Fund 60 Enterprise INTERMOUNTAIN GAS 0981623008 Februrary 2020 9,125.93 Fund 60 Enterprise INTERNATIONAL TRAINING&REHAB NASSCO/MACP&LACP Certifications and 3,575.00 Fund TECHONOLOGIES Recertifications 60 Enterprise INTERSTATE ALL BATTERY CENTER D Batteries for Office,Qty 2 23.40 Fund 60 Enterprise INTERSTATE ALL BATTERY CENTER Rebuild kits for exit lights in Admin bldg (15 qty) 160.65 Fund 60 Enterprise IRMINGER CONSTRUCTION 19-0296 Well 28 treatment construction 55,550.46 Fund 12/1/19-1/10/20 final 60 Enterprise JAMES&ALYCE MCNICKLE REFUNDS WT/S/T: 3624 W STANWICH DR CUSTOMER 47.69 Fund PAID AFTER CLOSI 60 Enterprise JESS D LETE REFUND WT/W/T: 638 E SENITA CANYON ST 689.35 Fund CUSTOMER OVERPAID 60 Enterprise JUB ENGINEERS 20-0215 Well 31 Water Treatment Concept Design thru 1,112.00 Fund 2/1/20 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES Pillow blocks for HVAC @ fermentation (2 qty) 174.80 Fund 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES V-belts&ball bearings(14 qty) 267.26 Fund 60 Enterprise KELLY L MILLER REFUND WT/W/T: 1504 W MERGANZER DR TITLE 138.16 Fund COMPANY OVERPAID 60 Enterprise MARC DEROSIER REFUND WT/W/T: 1037 E SPRINGLOYD ST TITLE 69.84 Fund COMPANY OVERPAID Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 205 of 226 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise MATTHEW G MEYER REFUND WT/W/T: 6260 N MAXIMUS TITLE COMPANY 58.96 Fund OVERPAID 60 Enterprise McCULLOUGH PHOTOGRAPHY WRFF Capacity Expansion Svcs to 02/15/20 Photo 100.00 Fund Services 60 Enterprise MIDPOINT BEARING Radial ball bearings, roller bearings,&deep groove 729.81 Fund bearing 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Containers for specific equipment tools(4 qty) 240.56 Fund 60 Enterprise NOAH HILLEN REFUND WT/W/T: 956 W VERBENA DR CLOSED 47.12 Fund DUMPSTER ACCT 60 Enterprise NORCO Argon gas for welders(1 cylinder) 92.13 Fund 60 Enterprise NORCO Class III Sweatshirt, Hard Hat,Qty 17 437.38 Fund 60 Enterprise NORCO Compressed gas&labor for calibration of gas meters 445.00 Fund (3 hrs) 60 Enterprise NORCO Cylindar rental for Feb 2020 59.74 Fund 60 Enterprise NORCO Hi Vis Class III Shirts, M. Flesher,Qty 2 26.84 Fund 60 Enterprise NORCO Instant hand sanitizer&dispenser(5 qty) 437.82 Fund 60 Enterprise NORCO Safety Glasses for P.Cotten 12.92 Fund 60 Enterprise NORCO Safety Glasses, Earplugs,Qty 2 46.37 Fund 60 Enterprise REPUBLIC SERVICES-TRANSFER Biosolid disposal for Feb 2020 20,895.72 Fund STATION 60 Enterprise REPUBLIC SERVICES,INC. Republic Trash Services February 2020 1,355,933.64 Fund 60 Enterprise RICOH USA,INC C86234082 b/w(856 qty)&color(541 qty)images for 40.56 Fund Feb 60 Enterprise RICOH USA,INC C86236263 b/w(383 qty)&color(285 qty)images for 20.81 Fund Feb 60 Enterprise RICOH USA,INC C86242095 b/w(1,060 qty)&color(779 qty)images 47.64 Fund for Feb 60 Enterprise RICOH USA,INC SN#C86250182, Black&White,Color,Qty 4404 82.39 Fund 60 Enterprise RONALD&SHIRLEY SHAW REFUNDS WT/S/T: 2346 N CROOKED CREEK LN 83.18 Fund CUSTOMER PAID AFTER Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 206 of 226 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise SAF T FLO WATER SERVICES PVC Solution Tube,Check Valve,w/Safe-T-Seal Tip,Qty 974.30 Fund 2 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Traffic control for SM cleainging&CCTV at 2,090.90 Fund Linder/Ustick 60 Enterprise SPECIALTY CONSTRUCTION SUPPLY Traffic control for SM cleaning&CCTV on 1,505.20 Fund Linder/Chateau 60 Enterprise STOUT BUILDING CONSTRUCTION REFUND WT/W/T: 2584 E MAGIC VIEW DR 187.43 Fund DUMPSTER ACCT, DEPOSIT R 60 Enterprise SYNCB/AMAZON 449343596847; Frame for national PW Week poster(1 30.52 Fund city) 60 Enterprise SYNCB/AMAZON 457878863467; Surge Protector Power Strip,Qty 1 29.99 Fund 60 Enterprise SYNCB/AMAZON 459966439373; Bulletin board bars for TZarmez(1pk) 39.14 Fund 60 Enterprise SYNCB/AMAZON 634849487464;Tea for Ops breakroom (1 pkg) 20.51 Fund 60 Enterprise SYNCB/AMAZON 678376667854; 6in Binders,Qty 2 57.14 Fund 60 Enterprise SYNCB/AMAZON 757479958773; Hot coco for Ops breakroom(2 city) 27.90 Fund 60 Enterprise SYNCB/AMAZON 776764687393; Cell phone mount for M.Jones'vehicle 21.98 Fund C19841 60 Enterprise SYNCB/AMAZON 844946747954;Am Fig, Plgin Sctd Ref,Wireless 86.98 Fund Mouse,Qty 3 60 Enterprise SYNCB/AMAZON 896953577679; Find It Hanging CD/DVD File Pages, 15 27.15 Fund Per Pack 60 Enterprise SYNCB/AMAZON 976899839874;Supplies for Lab Expo booth for PW 26.71 Fund Week(3 city) 60 Enterprise THE UPS STORE Strapping tape for shop(2 city) 9.18 Fund 60 Enterprise USA BLUEBOOK Food Grade Anti-Seize Grease,Qty 1 45.41 Fund 60 Enterprise USA BLUEBOOK Marking Paint, Purple,Qty 1 68.95 Fund 60 Enterprise WD ASSET MANAGEMENT LLC C/O REFUNDS WT/S/T: 2365 N MAXIE WAY CUSTOMER 46.60 Fund WHITNEY DURSTEIER PAID AFTER CLOSING 60 Enterprise WESTERN STATES EQUIPMENT CO Rental of excavator for reuse meter install project 830.75 Fund 60 Enterprise WILBURN&CYNTHIA ANDERSON REFUNDS WT/S/T: 2332 N WINGATE PL TITLE CO 38.92 Fund AND CUSTOMER PAID Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 207 of 226 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total60 Enterprise 1,556,110.77 Fund Report Total 2,659,929.38 Date:3/12/20 11:15:39 AM Meridian City Council Meeting Agenda March 17,2020— Page 208 of 226 Page:8 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 5.A. Presenter: Estimated Time for Presentation: 10 Title of Item -Appeal of Denial of Mobile Sale Unit License 20-0010 Jess Ryan, SFG Food Truck ATTACHMENTS: Description Type Upload 3/11/2020 DENIED Meridian City Council Meeting Agenda March 17,2020— Page 209 of 226 RECEIVE[ RE: Application No. MSU-20-0010 MAR 0 4 2020 3-3-2020 CITY 0FC{!a - CITY CLERKS OFFICE To; Chris Johnson, Meridian City Clerk I wish to appeal the decision to not grant a License for the city of Meridian. I have realized that I must have in error submitted the wrong application into your office that was missing my inclusion of my past history, as I had 2 applications, one was to use and one to be filled out and turned in to the city. In my haste I grabbed the wrong one to turn in. The instance of the Felony took place during a time when I was in a state of very severe depression. I do take responsibility for my actions and do regret and wish I could take them back but I cannot. I wish to explain the events that occurred that led up to and that day. I plead guilty to the charge because I did initiate this terrible transgression but I did not actually follow through with actions. Only the bank manager was aware of what was going on, within a few minutes of being in her office I stopped and confessed to her that I could not continue with any of it. I had hoped to commit suicide by police officer. With the collapse of the economy in Las Vegas during the crash I had used up all of my savings making sure those that worked under me at We Gotcha Covered flooring in sales and installation got the pay they had earned. After closing all 4 store locations and trying everything I could think of to generate an income to keep those that depended on me to put a roof over there head and food on the table, I had failed. In a severe depression and not knowing were to turn or what to do, I thought this was the only option that was left. While being with the manager and talking for quite some time I snapped out of that fog I had been living in for the past year and came to my senses. Understanding that she may have to still file a report with the police as company policy, I left and walked home. At my court hearing I plead guilty but asked the judge to take into account that I had been a good citizen and wished the chance to prove I still was,the judge put me on 3 years' probation after hearing the individuals that gave testimony to my character as a person and in the community. I did everything was asked of me and expected and was released from probation after 19 months. I am asking the City of Meridian to give me the same chance as Boise and Garden City have, to be part of the community and make a positive contribution. I am not a perfect individual and have learned from my past and have become a better person for it. SFG Food Truck is literally the vehicle that I use to bring a smile and joy to people through food. I am asking you to let me include the City of Meridian. Sincerely, I J s Ryan I Meridian City Council Meeting Agenda March 17,2020— Page 210 of 226 Mayor Robert E. Simison k City Council Members: EIDIAN Treg Bernt Brad Hoaglun �,- Joe Borton Jessica Perreault A i 0 Luke Cavener Liz Strader i P I February 27, 2020 SFG Food Truck LLC Attn: Jess W. Ryan 1978 N. Valle Bello Way Eagle ID 83616 RE: Mobile Sales Unit License Application No. MSU-20-0010 9 Dear Mr. Ryan, This letter is to inform you that the above-referenced application for a City of Meridian Mobile Sales Unit License is hereby denied,pursuant to Meridian City Code section 3-4- 2(A)(5)(d)(3)(D), which reads,in relevant part: "The City Clerk shall deny an application for a Mobile Sales Unit License where: The applicant has been convicted of. Any misdemeanor charge involving theft or fraud within the five (5)years preceding the date of submission of the application, or any felony charge of theft or fraud within the fifteen(15)years preceding the date of submission of the application." i This decision is made on the basis of the recommendation of the Meridian Police Department. You may appeal this decision by delivering a written appeal stating the reasons for such appeal to the Meridian City Clerk's Office,via U.S. Mail or in person,by 5:00 p.m. on March 11, 2020. Upon receipt of such appeal,my office will schedule a public hearing on the appeal at a City Council meeting within thirty(30) days. Sincerely, E E Chris Johnson Meridian City Clerk Meridian City Clerk's Office---33 E.Broadway Ave.—Meridian,Idaho 83642 lid'�fl�r8�� a�es*C9id�i�an��4�org Page 211 of 226 Customer Receipt C4fCity of Meridian, City Clerks Office E- IDIAN,- -�` 33 E. Broadway Ave. Suite 104 Meridian, ID 83642 PH: 888-4433 / FAX: 888-4218 Date 02/11/2020 Application MSU-20-0010 Applicant Jess Ryan Applicant Address Project Address Payor Fees and Receipts: Number Description Amount 574573 Mobile Sales Unit $40.00 574574 ISP Background Check $33.25 Total Fees: $73.25 Credit Card Ref Number: 34269800 Cashier ID: $73.25 Total Receipts: $73.25 3 Balance Due: $0.00 i Meridian City Council Meeting Agenda March 17,2020— Page 212 of 226 E C�, fE IDS vED City Clerk's Office s:t-9 xt MOBILE SALES UNIT LICENSE Application C,TY 01F C oof Vic 1-� C1�ER� THIS APPLICATION SHAL.t NOT BE CONSIDERED COMPLETE UNTIL STAFF HAS RECEIVED ALL REQUIRED INFORMATION. Applicant: File#: Date complete application received: Date license issued or denied: I Applicant APPLICATION REQUIREMENTS: start Completed Mobile Sales Unit License Application Color copy of valid driver's license or government issued identification card 1—211x 2" Color photographs of applicant Proof of general liability insurance policy • Names City of Meridian as additional insured • $500,000.00 per person bodily injury • $500,000.00 per occurrence bodily injury • $100,000.00 per occurrence property damage Proof of Motor Vehicle Insurance O Proof of Central District Health approval/permit(if applicable) Application fee-$73.25 (Includes$33.25 fingerprinting and$40.00 licensing) Fingerprints taken by Idaho State Police: • City Clerk staff will provide applicant with Privacy Statement and fingerprint card to take to ISP upon completion of above requirements. • ISP will charge an additional/separate fee of$10.00 STAFF USE ONLY: Meridian Police Department approval/background check Meridian Attorney's Office approval Meridian Parks Department approval (if applicable) i Meridian Ci{ ,rf�Nsc e� cil WVirBrb%dWW* ,1z, Qdiaga b3gs3G" Phone:208-888-4433—email:cityclerk@meridiancity.ora—website:www.meridiancity.org (Revised 1/1/19) .Q E IDIA � City Clerk's Office 8 D A H O MOBILE SALES UNIT LICENSE Application APPLICANT INFORMATION Applicant Name: , Ri ^) Phone: Applicant Address: `ef 76 M.V,&j 1e Re_j1e) (, �/ ��D S3(,/(, Driver's License number: _ 9��5 9 State: Employer: /-�'CS l=(� ��o�Tr kc L�CPhone: 2?,D2 L<3ol � Employer E-mail Address: Employer Mailing Address: 19 - N,, 1� .Q 3 � Employer Physical Address: l Q''2S , m), L�II�r'- 11 �� Tax Identification Number: SU — L1 -7 L, -7�L Agent for service of process in Idaho (person responsible for receiving legal documentation on behalf of Applicant): List all infraction,misdemeanor or felony arrests/charges and dispositions (conviction, acquittal, or dismissal),including any probation violations and/or bail forfeitures: ,�y�- DESCRIPTION OF OPERATIONS Mobile Sales Unit will operate and/or travel within a park: Yes ❑ No Dates,hours, and locations of operation: 9 )o��/r�, Goods and services to be sold,traded, given away, offered, displayed, and/or delivered: DOA �� 2Z D 1 d fT Form(s) of conveyance or transport to be used in operation,traveling, and/or sales: kn'DA *i WA< Complete for any and all motor vehicles (attach additional pages if necessary): License plate Make Model Color state and number i y S—cKi c Meridian citylb9gNM`,& unc�l ftet$&9S0W1 1M;Ran,%t�MltY- 6 Phone:208-888-4433—email:cityclerk ,meridianci .org—website:www.meridiancity.org (Revised l/1/19) I. I >� ` i iI / ' � � _ J \�� � rr %b . Aw a \` a i 1 01 r i 6 ,J �� r -i �C y„ A f y iN 11 >, 14 - - - - - - T -�.�. �' I� ' I i ^. _ _ �� ,� � �` �, �, / � \ � , , � r '�� 4 � � y� �"v � � `���1�i��� ' (�E IDIAN-- ITEM SHEET Council Agenda Item -6.A. Presenter: Jenny Fields and Kevin Smith (Eide Bailly - Partner) Estimated Time for Presentation: 20 mins Title of Item - Finance Department: Financial Audit Process Review The Finance department in conjunction with the external auditor Eide Bailly will provide an overview to Council about the annual audit process and what occurs. Meridian City Council Meeting Agenda March 17,2020— Page 215 of 226 Financial Audit fi Process L -_ March 17, 2020 ow of NOR F1 I c F • IDIAN W11VW.MERIL>IANCITY . ORG # MYMER I DIAN �ofn0 CitY of Meridian Agenda State Code 67-450 B ANCE Cit Polic Y Y Audit Process Q uestions IDIAN W11VW.MERIDIANCITY . 0RG # MYMER I DIAN �ofn0 City of Meridian State Code 67-450B "Independent Financial Audit of Local Governmental Entities" Requires Annual Audit Requires Independent Auditors IDIANVVWW.MERIDIANCITY . 0RG # MYMERIDIAN ofn0 C 0 ity of Meridian City Policy He rid ian, Idaho= City Cade PREFACE ADOPTING ORDINANCE 'F0 City's Financial Management Policies J TitLe 1 - ADrlINISTRATION m Table of Contents Chapter 1: OFFICIAL CITY CODE In Chapter 2- GENERAL PENALTY FOR VIOLATION OF THIS C � Banking ��IIC� Chapter 3- RESERVED Budget Policy FEJ Chapter 4: RESERVED Debt Management Policy n Chapter S.: OFFICIALA'ND CORPORATE PROVISIONS *n. Chapter 6- r1AYOR Economic Development Incentive Policy Chapter 7:: CITY COUNCIL Financial Audit Policy 1] Chapter 8: CITY OFFICERS AND EMPLOYEES Aik Finanical Stability Policy Chapter 9- CITY FINANCES 1-9-1: GENERAL PROVISIONS- An Funds and Fund Balances Policy 1-9-2: AUTHORITY AND RESPONSIBILITY: Investment Policy 1-9-3: FINANCIAL MANAGEMENT POLICIES- 1-9-4- MERIDIAN ART IN PUBLIC SPACES PROGRAM: ' DIAN Cit of Meridian y Audit Process AuditTransactions Year End Audit Report Prep [ E II7W W W M E R I D I A N C I T Y . 0 R G # M Y M E R I DIAN City of Meridian Questions fiNA 1 A E II7 v W W W M E R I D I A N C I T Y . 0 R G # M Y M E R I DIAN C 0 ity of Meridian City Policy Financial Audit Policy 1. Policy Objective 1. To set forth the City's policy regarding the audit requirements and frequency of a City financial audit, 2. To provi-de guidance on what is required by the City for the annual financial audit to comply with Idaho and City{ Cade. s DIAN C 0 ity of Meridian City Policy In City Department Finance Policies M Table of Contents M Accounts Payable Policy City's Financial Management Policies M Accounts Receivable Policy Table of Contents = Business Credit Account Policy Banking Policy = Capital Improvement Management Policy Am Budget Policy Credit Card Policy Am Debt Management Policy Am Financial Reporting and Accounting Policy m Economic Development Incentive Policy m Fixed Asset Policy im Financial Audit Policy m Grant Management Policy Am Finanical Stability Policy Am Internal Controls Policy M Funds and Fund Balances Policy — Inventory Policy m Investment Policy Legal Tender Handling Policy M Purchasing Policy Revenue Management Policy User Fees and Charges Policy s DIAN City of Meridian Audit Report Unmodified Qualified Adverse Disclaimer IDIANVVWW.MERIDIANCITY . 0RG # MYMERIDIAN �ofn0 (�E IDIAN-- ITEM SHEET Council Agenda Item -6.13. Presenter: Todd Lavoie Estimated Time for Presentation: 15 mins Title of Item - Finance Department: Quarterly Update Finance to provide a quarterly update covering topics relating to the most recent completed audit report along with a detailed report on the impact funds performance for the last fiscal year. Meridian City Council Meeting Agenda March 17,2020— Page 216 of 226 Finance Quarterly Update L March 3, 2020 owns c1W F • IDIAN W11VW.MERIDIANCITY . ORG # MYMER I DIAN �ofn0 City of Meridian Agenda PAR Present FY2019 Financials Change to Fund Balances - � Impact Fee Fund Results r ;� Next Quarterly Update uestions IDIAN WVVW.MERIDIANCITY . 0RG # MYMER I DIAN ofn0 C 0 ity of Meridian FY2019 Financials - Revenue FY2019 Budget to Actual Results - Revenue General Fund $40,000,000 102.1% $35,000,000 $30,000,000 $25,000,000 $20,000,000 $15,000,000 $10,000,000 105 6% 154.1% 266.2% $5,000,000 110.2% 267.5% 96.66% "ZIP o Cy¢t L ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Personnel Expenses General Fund $18,000,000 93.2% $I6,000,000 $I4,000,000 $12,000,000 91.9% $10,000,000 $8,000,000 95.7% F $6,000,000 - 68,8% $4,000,000 85.1% $2,0aa,$-0 I Admin Comm. rev, F re Parks Po Ce ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Operating Expenses General Fund $4,500,000 80.7% $4,000,000 144.3% $3,soo,aaa $3,000,000 F 92.3% $2,500,000 FW $2,000,000 92.7% $1,500,000 — $1,000,000 $saa,aoo F Admin Comm. Dev. F re Parks Police ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Capital Expenses General Fund $8,000,000 $7,000,000 77.9% 53.7% $6,000,000 $s,00OX0 $4,000,000 $3,000,000 $2,000,000 $1,000,000 44.8% 72 9% 90.3% Admin Comm. ©ev. Fire Parks Police ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials — Fund Summary FY2019 Budget to Actual Results General Fund $80,000,000 $70,000,000 118.1% $60,000,000 $50,000,000 90.3% $40,000,000 $30,000,000 $20,000,000 97.9% 66.2% $10,000,000 $ M %, - Revenue Personnel Operating Capital ■Budget ■Actual s DIAN City of Meridian FY2019 Change to Fund Balance Impact Fee Fund •$2,890,921 General Fund Community Development •$8,234,662 •$3,091,228 General Fund Change to Fund Balance $11,584,108 Capital Grants Fund Improvement •$2,014 Fund •($2,671,091) Public Safety Fund •$36,374 IDIANVV W W.MERIDIANCITY . 0RG # MYMERIDIAN ofn0 C 0 ity of Meridian FY2019 Financials - Revenue Revenue FY2019 Budget to Actual Results - Revenue Enterprise Fund $18,000,000 100 1% $16,000,000 $14,000,000 195.0% $12,000,000 $10,000,000 99.8% $8,000,000 183 4% $6,000,000 $4,000,000 1863% 102.4% $2,000,000 $- Water Sales Sewer Sales Water Sewer EPA Compliance Other Revenue Assessment Assessment Fee ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Personnel Expenses Enterprise Fund $4,500,000 87.3% $4,000,000 $3,500,000 90.6% $3,000,000 $2,500,000 89.4% $2,0oa,aaa $1,5 00,000 $1,000,000 91.9% $500,00o MUBS Public Works Wastewater Water ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Operating Expenses Enterprise Fund $a,000,000 90.2% $3,500,000 83.5% $3,000,000 $2,500,000 $2,000,000 $1,500,000 62.8% $�,aoo,000 97.8% $saa,00o Ll MUBS Public Works Wastewater Water ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Capital Expenses Enterprise Fund $30,000,000 67.9% $25,000,000 $20,000,000 $15,000,000 P& $�o,000,000 57.6% $5,000,000 95.7% 92.9% $ IVIUBS Public Works Wastewater Water ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials — Fund Summary FY2019 Budget to Actual Results Enterprise Fund $60,000,000 128.1% $50,000,000 $40,000,000 65.6% $30,000,000 $20,000,000 89.1% 84.3% $10,000,000 $- Re�enue Personnel Operating Capital ■Budget ■Actual A C 0 ity of Meridian FY2019 Change Water Operations •($1,443,835) Enterprise Wastewater Fund Water Capital Capital •$4,796,578 Change to Fund •$5,069,176 Balance $9,232,048 Wastewater Operations •$151,zo9 s DIAN C 0 ity of Meridian FY2019 Financials - Revenue Revenue FY2019 Budget to Actual Results - Revenue Impact Fee Fund $4,500,000 196.4 $4,000,000 $3,500,000 $3,000,000 $2,500,000 $2,000,000 5291% $1,500,000 $1,000,000 67SA% 3007.4% $500,000 Multifamily Revenue Commercial Revenue Residential Revenue Other Revenue ■Budget ■Actual A C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Operating Expenses Impact Fee Fund $35,000 82.2% $30,000 $25,000 110.1% $20,000 r— $ss,o0o $lo,000 99.3% $5,000 Fire Parks Police ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials - Expenses FY2019 Budget to Actual Results - Capital Expenses impact Fee Fund $7,000,000 52.3% $6,000,000 $s,000,000 $a,oaa,aoa $3,000,000 $2,000,000 95.0% $i,000,000 N/A Fire Parks Police ■Budget ■Actual s DIAN C 0 ity of Meridian FY2019 Financials — Fund Summary FY2❑19 Budget to Actual Results [mact Fee Fund $8,000,000 268.5% 57.9% $7,000,000 $6,000,000 $5,000,000 $4,000,000 $3,000,000 $2,000,000 $I,000,000 93.6% Revenue Operating C p t ■Budget ■Actual A City of Meridian FY2019 Change to Fund Balance Parks Department • $2,615,463 Fire Police Department Department • ($552,659) • $828,117 Impact Fee Fund Change to Fund Balance $2,890,921 IDIANVVWW.MERIDIANCITY . 0RG # MYMERIDIAN �ofn0 City of Meridian Impact Fee FY20 Budget Parks Fire Police Dept. Dept. Dept. Public Discovery Station #6 NW PD Station Safety Park Precinct Expansion Training Center $715,000 $2,830,015 $500,000 $1,000,000 $805,000 [ E II7 IJVWV MERIDIANCITY . 0RG # MYMER I DIAN '0 ity of Meridian Reca p Presented Presented FY2019 Presented Changes to Actual Fund ; Impact Fee Financial Balances Fund Results Results WWWM ER I D IAN C I TY OR CitY of Meridian Next QuarterlyUpdate ( May) Information will focus on demographics and statistics Population / per Capita / Employee per Median Water Contract Count / Permit Sales Utility Income / Usage Information Account Per Utility IDIANVVWW.MERIDIANCITY . 0RG # MYMERIDIAN �ofn0 City of Meridian Questions fiNA 1 A E II7 v W W W M E R I D I A N C I T Y . 0 R G # M Y M E R I DIAN City of Meridian Top Revenue Sources — General Fund 14 111f.11 1111 L1 11112 A 1 State revenue Building Permits& sharing, Fees, $8,977,365 $7,674,977 Rural Fire, $1,508,848 Franchise Property Taxes, $34,234,694 Impact Fees, $6,811,892 Fees,... CAfE3kr11)11AhJA--- W11VW.MERIU)IANCITY . 0RG # MYMER I DIAN ofn0 City of Meridian TopExpense Sources — General Fund 41 ► / ' • 1 Community Dev. Operating Admin Personnel Costs, Costs, $5,307,391 $3,385,093 Police Admin Operating Operating Fire Personnel Costs, Costs, Costs, Police Personnel Costs, $15,827,926 $10,445,379 $3,023,728 $2,581,160 CAfE3krr)11AhJA-- W11VW.MERIU)IANCITY . 0RG # MYMER I DIAN ofn0 City of Meridian TopRevenue Sources — Enterprise Fund Water Revenues, $8,837,547 EPA WW Compli... Fee, $1,614,... Sewer Connections, Water Connections, Trash Sewer Revenues, $15,967,555 $12,784,663 $6,150,366 Billing... CAfE3krr)1AhJA-- W11VW.MERIU)IANCITY . ORG # MYMER I DIAN ofn0 City of Meridian TopExpenses — Enterprise Fund Water Operating Costs, $3,227,249 Water Construction Costs, $4,212,020 Wastewat... Wastewa... Public Works Operating Personnel Personnel Casts, Costs, Costs, Wastewater Construction Costs, $17,173,212 $3,599,810 $2,907,361 $2,777,268 IDIAN W11VW.MERIU)IANCITY . ORG # MYMER I DIAN ofn0 C 0 ity of Meridian Impact Fee Results Police Department Impact Fee Revenue $900,000 $800,oao $700,000 $600,oao $50goao $400,000 $300,000 ........ ........ $200,000 $100,000 1w $ FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 ■Impact Rev-Multifamily ■Impact Rev-Commercial ■Impact Rev-Residential A C 0 ity of Meridian Impact Fee Results Fire Department Impact Fee Revenue $3,000,000 $2,500,000 $2,000,000 $1,5oo,000 $1,000,000 $500,000 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 ■Impact Rev- Multifamily ■ Impact Rev-Commercial ■Impact Rev- Residential s DIAN C 0 ity of Meridian Impact Fee Results Parks Department Impact Fee Revenue $4,000,000 $3,500,000 .................................................... $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,00Cc) _ FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 ■Impact.Rev- Multifamily ■ Impact Rev- Residential ■Cash ❑onations for Capital Interest Earnings s Citv of Meridian Impact Fee Results Police Department Ending Fund Balance $2,fi83,318 $1,855,201 $1,172,284 $801,948 $545,5fi2 $308,143 FY2014 FY20 15 FY2016 IDIAN VV VVW.MERIDIANCITY . 0RG # MYMER I DIAN ofn0 Citv of Meridian Impact Fee Results Fire DepartmentEnding FundBalance $6,38Z,795 FY2 $5,834,�38 $5,f 48,443 $3,597,ZI5 $2,552,516 $�,584,088 s4 IDIAN VV VVW.MERIDIANCITY . 0RG # MYMER I DIAN ofn0 Citv of Meridian Impact Fee Results Parks Department Ending Fund Balance $6,263,471 $a,775,974 $4,8�-4,597 IDIANVV W W.MERIDIANCITY . 0RG # MYMERIDIAN ofn0 C 0 ity of Meridian Impact Fee Results Police Department Total Expenditures $600,000 $500,000 $400,000 $300,000 $200,000 $100,000 FY2014 FY2015 FY2016 FY2017 FY2018 FY2019 A C 0 ity of Meridian Impact Fee Results Fire Department Total Expenditures $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 FY2014 FY2015 FY2015 FY2017 FY2018 FY2019 s DIAN C 0 ity of Meridian Impact Fee Results Parks Department Total Expenditures $5,000,000 $4,500,000 $4,000,000 ............................................................................._ $3,500,000 $3,000,000 $2,500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 FY2014 FY2015 FY2015 FY2017 FY2018 FY2019 s DIAN CAE ���AN ITEM SHEET IDAHO Council Agenda Item -6.C. Presenter: Caleb Hood Estimated Time for Presentation: 20 Title of Item - Community Development: 2020 Roadway, Intersection and Community Program Priorities Review list of priority projects as prepared by the Transportation Commission and finalize list to be sent to ACHD by 3/20/2020. 0 ATTACHMENTS: Memo -2020 ACHD Priorities Cover Memo 3/5/2020 Meridian Priority Projects Exhibit 3/5/2020 Meridian Priority Projects PDF Version Cover Memo 3/10/2020 Meridian City Council Meeting Agenda March 17,2020— Page 217 of 226 Mayor Tammy de Weerd E IDIANCity Council Members: Joe Barton Genesis Miiam Ty Palmer Luke Cavener Treg Bernt Anne Little Roberts March 5, 2020 MEMORANDUM TO: Mayor and City Council CC: City Clerk FROM: Caleb Hood, Planning Division Manager C RE: 2020 Roadway, Intersection and Community Programs Project Priorities Annually, the City prepares transportation priority lists for ACHD to consider in their programming and budget process. On December 201h, the City received a letter from ACHD notifying us that work was starting on the FY2021-2025 Integrated Five-Year Work Plan (IFYWP). New this year, ACHD prepared an Interactive Prioritization Tool; here is a link: ACHD Interactive Prioritization Tool On February 3rd and March 2nd, the Meridian Transportation Commission (MTC) reviewed and now recommends to Council, the following list of 2020 roadway, intersection and community programs priorities. During the March 101h meeting, Staff will walk Council through ACHD's interactive map, share the MTC's recommendations and some of the discussion had, and ask Council to finalize the priorities. Further, Staff will prepare a draft cover letter and bring that to the meeting. This letter could be sent to ACHD with our list of priority projects. ACHD is requesting all project requests be submitted no later than March 20, 2020. Attachments: 1) MPD - Top Crash Locations Table (2017/18) 2) PM Peak Level of Service (LOS) Map 3) DRAFT 2020 Roadway & Intersection Priority Projects List (From MTC) Community Development Department . 33 E. Broadway Avenue, Suite 1.02, Meridian, ID 83642 Phone �ic �fFti �dGrfc4l �n� M�arddia24�f226 Meridian Police Department—Top Crash Intersections for Years: 2017 & 2018 Count of Case Number Years Top Crash Intersection 2017 2018 Grand Total N EAGLE RD/E USTICK RD 56 68 124 N EAGLE RD/E FAIRVIEW AVE _ 65 57 122 MERIDIAN RD/OVERLAND RD 45 70 115 E FAIRVIEW AVE/N LOCUST GROVE RD 47 49 96 EAGLE RD/FRANKLIN RD 43 43 86 EAGLE RD/PINE AVE 37 34 71 EAGLE RD/OVERLAND RD 30 40 70 EAGLE RD/E ST LUKES ST 38 22 60 EAGLE RD/E RIVER VALLEY ST 29 25 54 LOCUST GROVE RD/OVERLAND RD 25 22 47 EAGLE RD/LANARK 17 29 46 FRANKLIN RD/MAIN ST 33 13 46 MERIDIAN RD/FAIRVIEW AVE (CHERRY LN) 24 19 43 CHINDEN BLVD/MERIDIAN RD 12 27 39 USTICK RD/LOCUST GROVE RD 23 16 39 LINDER RD/CHINDEN BLVD 9 30 39 FAIRVIEW AVE/RECORDS WAY 22 17 39 Source: NWRMS Note: Data locations filtered by intersection location and some data may be incomplete. Meridian City Council Meeting Agenda March 17,2020— Page 219 of 226 2 Existing PM Peak Hour LOS Map October 2019 q E Level of Service-Intersections 40 A,BorC S V D 0 E F STATE ST Level of Service-Segments �� A,B,C,or D E w Cr Q H Z \_ Q CHINDEN BLVD C w MA o 0 Q MCMILLAN RD zd U USTICK RD CHERRY LN FAIRVIEW AVE PINE AVE w MOM" FRANKLIN RD � o z U J OVERLAND RD' Y U � g Cr m w J_ Cr Uj O U.11 w Z AMITY RD 0 qw c I J LAKE HAZEL RD Q 9 Meridian City Council Meeting Agenda March 17,2020— Page 220 of 226 3 City of Meridian 2020 Prioritization Request Form Updates include adoption of the FY2020-2024 IFYWP. Programming status is subject to change. 020 Current IFYWP Programming Status 2019 14% construction Priority Priority se Rankin I Ranking Agency Project Name Agency Project Description ROW YR YR ACHD Respon- ACHD Implementation Project Name City Comments &Intersections Projects/Corridors or- 44 1P Widen Locust Grove Rd to 5 lanes with curb,gutter,sidewalk and bike lanes in accordance with the Already commented on bike lanes/ 1 1 Locust Grove Rd,Victory Rd/Overland Rd 2016 CIP. 2019 2020-2021 2022 Project to be built in 2022. Locust Grove Rd,Victory Rd/Overland Ra multi-use pathway.Priority corridor, Widen Linder Rd to 5 lanes and construct a new 4-lane 1-84 overpass, including curb, gutter, Project added to IFYWP for discussion purposes.ACHD sidewalk,and bike lanes in accordance with the 2016 CIP.Project would be a joint project between to coordinate with ITD on request. Project to move 2 2 Linder Rd,Overland Rd/Franklin Rd ACHD and ITD Future Future Future forward when funding partnership is possible. Linder Rd,Overland Rd/Franklin Ra Council priority project/corridor, Need to discuss the cross-section and Widen Locust Grove Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes in accordance with Not Not Per City request,ACHD to coordinate with Meridian to if this should be a 3 or 5-lane facility. 3 5 Locust Grove Rd,Fairview Ave/Ustick Rd the 2016 CIP. Not Programmed Programmed Programmed discuss scope. Locust Grove Rd,Fairview Ave/Ustick Rd Pr' ritv rnrridnr7 i Scope changing to widen Fairview to Widen intersection to 9 lanes on Fairview Ave and 7 lanes on Locust Grove Rd, including curb, Eagle concurrently(2019 priority#37; 4 6 Fairview Ave and Locust Grove Rd gutter,sidewalk,and bike lanes in accordance with the 2016 CIP 2020-2021 2021 2022 Project to be built in 2022. Fairview Ave and Locust Grove Rd 2020#34).Combine? Widen Eagle Rd to 5 lanes with curb,gutter,sidewalk and bike lanes in accordance with the 2016 5 7 Eagle Rd,Amity Rd/Victory Rd CIP. 2018 2019-2020 2021 Project to be built in 2021. Eagle Rd,Amity Rd/Victory Rd Widen Ten Mile Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the 6 9 Ten Mile Rd,Victory Rd/Overland Rd 2016 CIP. 2019 2020 2022-2023 Project to be built in 2022-2023. Ten Mile Rd,Victory Rd/Overland Ra Widen Victory Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the 2016 Not Not To be evaluated and prioritized for possible inclusion 7 10 Victory Rd,Locust Grove Rd/Eagle Rd CIP. Not Programmed Programmed Programmed into future IFYWP updates. Victory Rd,Locust Grove Rd/Eagle Rd Council priority corridor? Possibly move up.Key corridor to Widen Ustick Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the 2016 Not Not To be evaluated and prioritized for possible inclusion new Owyhee H5.Council Priority 8 18 Ustick Rd,Ten Mile Rd/Linder Rd CIP. Not Programmed Programmed Programmed into future IFYWP updates. Ustick Rd,Ten Mile Rd/Linder Ra Corridor? Need to review cross-section Not Not To be evaluated and prioritized for possible inclusion including number of lanes.Priority 9 14 Linder Rd,Cherry Ln/Ustick Rd Widen Linder Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with 2016 CIP Not Programmed Programmed Programmed into future IFYWP updates. Linder Rd,Cherry Ln/Ustick Rd corridor? Not Not To be evaluated and prioritized for possible inclusion 10 19 Locust Grove Rd,Amity Rd/Victory Rd Widen Locust Grove Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed into future IFYWP updates. Locust Grove Rd,Amity Rd/Victory Ra Priority corridor? Widen Victory Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the 2016 Not Not To be evaluated and prioritized for possible inclusion 11 20 Victory Rd,Meridian Rd/Locust Grove Rd CIP. Not Programmed Programmed Programmed into future IFYWP updates. Victory Rd,SH 69(Meridian Rd)/Locust Grove Ra Priority corridor? Not Not ACHD to prioritized for possible inclusion in future 12 60 Ten Mile Rd/Cherry Ln Intersection improvements to include dual left turn lanes, Not Programmed Programmed Programmed IFYWP updates. Ten Mile Rd and Cherry Ln Project added to IFYWP for discussion purposes.ACHD to coordinate with ITD on request. Project to move 13 61 Eagle Rd/Overland Rd Intersection improvements to include dual left turn lanes, Future Future Future forward when funding partnership is possible. Overland Rd and Eagle Rd Not Not To be evaluated and prioritized for possible inclusion 14 11 McMillan Rd,Meridian Rd/Locust Grove Rd Widen McMillan Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed into future IFYWP updates. McMillan Rd,SH 69(Meridian Rd)/Locust Grove Rc Not Not To be evaluated and prioritized for possible inclusion 15 12 McMillan Rd,Linder Rd/Meridian Rd Widen McMillan Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed into future IFYWP updates. McMillan Rd,Linder Rd/SH 69(Meridian Rd) Construct a multi-lane roundabout with 2 lanes on Locust Grove legs and 1 lane on Victory legs in 16 13 Victory Rd and Locust Grove Rd Roundabout accordance with the 2016 CIP. 2019 1 2020 2021 Project to be built in 2021. Victory Rd and Locust Grove Rd Roundabout Priority corridors? Widen intersection or add roundabout in accordance with the Master Street Map.Traffic analysis 17 r2s�Meridian n Mile Rd and Victory Rd should determine the ultimate lane configuration based on above projects in the area 2019-2020 _ 2020 2022-2023 Project to be built in 2022-2023. Ten Mile Rd and Victory Rd Priority corridor-Victory? Widen Meridian Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the I Not Not 18 Rd,McMillan Rd/Chinden Blvd 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Meridian Rd,McMillan Rd/US 20/26(Chinden Blvd, FPr Need to review cross-section Widen Locust Grove Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with Not Not To be evaluated and prioritized for possible inclusion including number of lanes.See mile 19 15 Locust Grove Rd,_Ustick Rd/McMillan Rd the 2016 CIP. Not Programmed Programmed Programmed into future IFYWP updates. Locust Grove Rd,Ustick Rd/McMillan Ra segment south.Priority corridor? Widen Meridian Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the Not Not To be evaluated and prioritized for possible inclusion 20 16 Meridian Rd,Ustick Rd/McMillan Rd 2016 CIP. Not Programmed Programmed Programmed into future IFYWP updates. Meridian Rd,Ustick Rd/McMillan Rd Widen and signalize intersection to 4/5 lanes on Eagle and 315 lanes on Lake in accordance with 21 21 Lake Hazel Rd and Eagle Rd the 2016 CIP. 2020 2021 2023 Project to be built in 2023. Lake Hazel Rd and Eagle Ra Widen and signalize intersection to 5 lanes on Linder Rd and 6 lanes on Overland Rd in accordance Not Not See prioirty project#2,Linder Rd 22 22 Overland Rd and Linder Rd with the 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Overland Rd and Linder Ra Overpass Not Not Ustick a priority corridor?Owyhee 23 23 Ustick Rd and Black Cat Rd Construct a dual lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Ustick Rd and Black Cat Rd HS. Key cooridor to Owyhee HS.Priority 24 Ustick,Black Cat to Ten Mile Widen to 5 lanes with curb,gutter,sidewalk,and bike lanes corridor? 25 Victory,Linder to Meridian Widen Priority corridor? Eagle Rd and Amity Rd Roundabout(Dual Widen roundabout to a dual lane roundabout,with curb,gutter,sidewalk,and bike lanes.Project Not Not 26 30 Lane) to be constructed concurrently with Eagle Rd,Amity Rd/Victory Rd Not Programmed Programmed Programmed To be built by development. Eagle Rd and Amity Rd Roundabout(Dual Lane, Not Not To be evaluated and prioritized for possible inclusion 27 31 Franklin Rd,McDermott Rd/Black Cat Rd Widen Franklin Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed into future IFYWP updates. Franklin Rd,McDermott Rd/Black Cat Rc Last mile in Ada Co.not widened. Not Not To be evaluated and prioritized for possible inclusion 28 62 1 Eagle Rd/Franklin Rd Not provided Not Programmed Programmed Programmed into future IFYWP updates. Eagle Rd and Franklin Ra 29 32 Ten Mile Rd and Amity Rd Construct a roundabout.Project includes bridge#205AX 2018 2019-2020 2021 Project to be built in 2021. Ten Mile Rd and Amity Rd Widen intersection to 4 lanes Linder Rd and 5/6 lanes on Cherry Ln in accordance with the 2016 Not Not To be evaluated and prioritized for possible inclusion 30 33 Cherry Ln and Linder Rd CIP. Not Programmed Programmed Programmed into future IFYWP updates. Cherry Ln and Linder Rd Widen intersection to 5/6 lanes on Black Cat Rd and 5 lanes on Cherry Ln in accordance with the Not Not 31 34 Cherry Ln and Black Cat Rd 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Cherry Ln and Black Cat Ra Widen Fairview Ave to 7 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the Not Not 32 35 Fairview Ave,SH 55(Eagle Rd)/Cloverdale Rd 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Fairview Ave,SH 55(Eagle Rd)/Cloverdale Ra Linder Rd,Chinden Blvd(US 20/26)/SH 44(State Widen Linder Rd in accordance with the 2016 CIP.Cross section to be determined through concept 33 36 St) design.Project includes bridges#1078,#2033,#2034,#2035,and#2036. 2024 1 Future Future Project to begin design in 2024. Linder Rd,Chinden Blvd(US 20/26)/SH 44(State St, Widen Fairview Ave to 7 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the Not Not Evaluating for possible inclusion with Fairview and See priority#6 from 2019, 34 37 Fairview Ave,Locust Grove Rd/SH 55(Eagle Rd) 2016 CIP. Not Programmed Programmed Programmed Locust Grove intersection, Fairview Ave,Locust Grove Rd/SH 55(Eagle Rd) Fairview/LG INT.move up? Widen Fairview Ave to 7 lanes with curb,gutter,sidewalk,and bike lanes in accordance with the Not Not 35 38 Fairview Ave,Meridian Rd/Locust Grove Rd 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Fairview Ave,Meridian Rd/Locust Grove Ra Not Not Defer. Operating at a LOS D or better. Not a 2016 CIP 36 39 Cherry Ln,Linder Rd/Meridian Rd Widen Cherry Ln to 5 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed Project. Cherry Ln,Linder Rd/Meridian Ra Improve safety and traffic operations along Fairview Ave in accordance with the Fairview Avenue Project to be implemented through development. Fairview Ave Corridor Management,Linder Corridor Management Strategy. Project may include bicycle and pedestrian facilities and other Not Not ACHD and Meridian to coordinate implementation as Fairview Ave Corridor Management,Linder Rd/ 37 40 Rd/Orchard St access management treatments. Not Programmed Programmed Programmed development applications are processed. Orchard St Not Not 38 41 Ten Mile Rd,Amity Rd/Victory Rd Widen Ten Mile Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed Defer. Operating at a LOS D.Not a 2016 CIP Project, Ten Mile Rd,Amity Rd/Victory Rd Extend roadway and construct streetscape improvements, including curb, gutter, sidewalk, and East 03rd St Extension,Carlton St/Fairview Ave improved UPRR crossing, from Carlton Ave to Fairview Ave in accordance with the Downtown Not Not 39 4&=(Phase 2) Meridian Neighborhood Plan. Not Programmed Programmed Programmed Defer until completion of Phase 1(Franklin to Carlton) East 03rd St Carlton St/Fairview Ave(Phase 2) Need connection into downtown from Locust Grove;Pine is the only Broadway Ave/Idaho Ave Extension,East Not Not Broadway Ave/Idaho Ave Extension,06th St/Locust connection currently.Likely largely 40 43 06th St/Locust Grove Rd Not provided Not Programmed Programmed Programmed Defer. To be considered as properties redevelopment Grove Rd development driven. Not Not 41 44 McMillan Rd and Black Cat R�Aeridian[ t�r ni ncilClBl - ac 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, McMillan Rd and Black Cat Ra Programming 2019 Priority Priority Ranking Ranking Agency Project Name Agency Project Description I r D' • ® ACHD Response Widen intersection to 3/4 lanes on Amity and 314 lanes on Black Cat in accordance with the 2016 Not Not 42 45 Amity Rd and Black Cat Rd CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Amity Rd and Black Cat Ro Not Not 43 46 McMillan Rd and Star Rd Construct a multi-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, McMillan Rd and Star Ro Not Not 44 47 Amity Rd and Linder Rd Construct a single-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Amity Rd and Linder Rd Not Not Defer. Operating at a LOS D or better. Not included in 45 48 JCherry Ln and McDermott Rd Widen intersection to 3 lanes on McDermott and 5 lanes on Cherry Not Programmed Programmed Programmed the 2016 CIP. Cherry Ln and McDermott Rd Not Not 46 49 Franklin Rd and McDermott Rd Construct a single-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Franklin Rd and McDermott Ro Widen intersection to 3 lanes on McDermott and 4 lanes on Ustick in accordance with the 20161 Not Not 47 50 Ustick Rd and McDermott Rd CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Ustick Rd and McDermott Ra Widen and signalize intersection to 3/4 lanes on McDermott and 3 lanes on in accordance with the Not Not 48 51 McMillan Rd and McDermott Rd Ustick 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. McMillan Rd and McDermott Ro Not Not 49 52 Ustick Rd and Star Rd Construct a single-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Ustick Rd and Star Rd Not Not Does not currently meet warrants. ACHD to reevaluate 50 53 Ten Mile Rd and Chateau Dr Signalize intersection. Not Programmed Programmed Programmed as development occurs in the area. Ten Mile Rd and Chateau Dr Not Not 51 54 Lake Hazel Rd and Locust Grove Rd Construct a single-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Lake Hazel Rd and Locust Grove Ra Widen and signalize intersection to 3/4 lanes on Locust Grove and 5/6 lanes on Amity in Not Not 52 55 Amity Rd and Locust Grove Rd accordance with the 2016 CIP. Not Programmed Programmed Programmed Defer.Operating at a LOS D or better. Amity Rd and Locust Grove Rd Not Not 53 56 lVictory Rd and Linder Rd Construct a single-lane roundabout in accordance with the 2016 CIP Not Programmed Programmed Programmed Defer. Operating at a LOS D or better, Victory Rd and Linder Ra ioirity corridors;move up? Locust Grove Rd,McMillan Rd/Chinden Widen Locust Grove Rd to 3 lanes with curb,gutter,sidewalk,and bike lanes in accordance with Not Not Locust Grove Rd,McMillan Rd/US 20/26(Chinden 54 57 Blvd(US 20/26) the 2016 CIP. Not Programmed Programmed Programmed Defer. Operating at a LOS D or better. Blvd) Not Not Defer. Operating at a LOS D or better. Not included in Key cooridor to Owyhee HS.Priority 55 58 Ustick Rd,McDermott Rd/Black Cat Rd Widen Ustick Rd to 5 lanes with curb,gutter,sidewalk,and bike lanes Not Programmed Programmed Programmed the 2016 CIP. Ustick Rd,McDermott Rd/Black Cat Ra rridor? Not Not To be evaluated and prioritized for possible inclusion 56 59 Pine,Linder to Meridian Widen to 3 lanes with curb,gutter,sidewalks and/or multi-use or mixed-use bikeway Not Programmed Programmed Programmed into future IFYWP updates. Pine Ave,Linder Rd/Meridian Ro Not Not To be evaluated and prioritized for possible inclusion 57 63 Eagle Rd/Fairview Ave Not provided Not Programmed Programmed Programmed into future IFYWP updates. Eagle Rd and Fairview Ave 58 Lake Hazel/Discovery Park Intersection improvements. Parks request. Pedestiran improvemetns are needed as are intersection upgrades at 59 Amity,Eagle to Cloverdale Widen to 5 lanes with curb,gutter,sidewalk,and bike lanes Hillsdale Avenue. 60 Amity,Locust Grove to Eagle Widen 61 Victory,Ten Mile to Linder Widen 62 Black Cat,Cherry to Ustick Widen 63 Black Cat,Franklin to Cherry Widen 64 Black Cat,Ustick to McMillan Widen 65 Black Cat,McMillan to Chinden Widen 66 McMillan,Black Cat to Ten Mile Widen 67 McMillan,Ten Mile to Linder Widen 68 Eagle,Lake Hazel to Amity Widen 69 Locust Grove,Lake Hazel to Amity 3-lane? Community Progra Construct a detached asphalt or concrete pathway on east side of Locust Grove between Puffin 1 2 Locust Grove Rd,Overland Rd/Puffin St Stand Overland Rd. 2019 2020-2021 2022 Project to be built in 2022. Locust Grove Rd,Victory Rd/Overland Ro Reconstruct Stoddard Rd, between Victory Rd and Overland Rd to 3-lanes,7 attached sidewalks and bike lanes. Project includes bridge#2085 and an enhanced pedestrian crossing(pedestrian NEED to keep on list as it is a VRF Stoddard Rd,Victory Rd/Overland Rd(Stoddard hybrid beacon)at Victory and Stoddard(CM214-27).Bike lanes may be replaced by a pathway per project.Shouldn't remove as TC 2 3 Rd,Victory Rd/Kodiak Dr) the Bike Master Plan Update. 2023 2024 Future Project to begin design in 2023. Stoddard Rd,Victory Rd/Overland Ra recommended. crossing, from Franklin Rd to Carlton Ave in accordance with the Downtown Meridian Consistent w/downtown plan from 3 4 East 03rd St,Franklin Rd/Carlton Ave(Phase 1) Neighborhood Plan. 2023 2024 Future Project to begin design in 2023. East 03rd St Franklin Rd/Carlton St 2012 4 5 Broadway Ave,West 07th St/West 04th St Complete sidewalks on the south side of Broadway Ave,between West 07th St and West 04th St 2024 Future Future Project to begin design in 2024. Broadway Ave,West 08th St/West 04th St Creek Way and detached concrete sidewalk with curbing between Goddard Creek Way and Wild Not Not Scoped.Developing area. ACHD to coordinate with the 5 7 JMcMillan Rd,Ten Mile Rd/Linder Rd Goose Way. Not Programmed Programmed Programmed City on the scope and timing of improvements, McMillan Rd,Ten Mile Rd/Linder Ro Remove mid-block cross-walk by Hillsdale and add enhanced cross-walks at Lachlan and near School zone and YMCA and City Park 6 NEW Stockenham Enhanced Cross-walks Rockhampton/Hill Park St.Update school zone signs and flashers destinations. 7 11 East 21/2 St,Carlton Ave/Fairview Ave Install sidewalk on the west and/or east side. 2024 Future Future Project to begin design in 2024. 02nd 1/2 St Carlton Ave/Fairview Ave Not Not To be evaluated and prioritized for possible inclusion 8 14 Capulet Way at Siena Elementary Install crosswalk of Capulet Way on the west side of Siena Elementary school micro path Not Programmed Programmed Programmed into future IFYWP updates. Capulet Way Pedestrian Crossing(S/O Falcon Dr) Not Not 9 29 Main St and King Street Pedestrian Crossing Install an enhanced pedestrian crossing of Main St atKing Street. Not Programmed Programmed Programmed ACHD traffic to evaluate request. Main St and Williams St Pedestrian Crossing McMillan Rd and Palantine Way Pedestrian Not Not 10 15 Crossing Install an enhanced pedestrian crossing and curb ramps on McMillan Rd at Palantine Way. Not Programmed Programmed Programmed ACHD to prioritize and scope. McMillan Rd and Palantine Way Pedestrian Crossing Not Not ACHD to prioritize and scope arterial crossings when 11 10 IMeridian Rail-with-Trail Multi-use pathway along rail road tracks. Not Programmed Programmed Programmed pathway moves forward. Meridian Rail-with-Trail Locust Grove Rd and Woodbridge Dr Pedestrian Locust Grove Rd and Woodbridge Dr Pedestrian 12 16 Crossing Install an enhanced pedestrian crossing of Locust Grove Rd at Woodbridge Dr or Watertower St 2023 2023 2024 Project to be built in 2024. Crossing Not Not 13 17 Eagle Rd,River Valley St/Ustick Rd Complete sidewalks on Eagle Rd,between River Valley Stand Ustick Rd Not Programmed Programmed Programmed ACHD to share request with ITD. Eagle Rd,River Valley St/Ustick Ra Extend roadway and construct streetscape improvements, including curb, gutter, sidewalk, and Duplicate w/roadway project.May improved UPRR crossing, from Carlton Ave to Fairview Ave in accordance with the Downtown Not Not be terminus from Fairview bike 14 NEW E.3rd Carlton to Fairview Meridian Neighborhood Plan. Not Programmed Programmed Programmed East03rdSt,Carlton St/Fairview Ave(Phase 2) facilities. Not Not 15 30 Washington St,W.07th St/Main St Complete sidewalk on Washington St,between W.07th Stand Main St, Not Programmed Programmed Programmed ACHD to prioritize and scope project. Washington St 07th St/Main Si Not Not To be evaluated and prioritized for possible inclusion Re-scope or add new?This project is 16 20 Taconic Dr/Pioneer Install crosswalk at intersection of Taconic and Pioneer(Hillsdale Subdivision) Not Programmed Programmed Programmed into future IFYWP updates. Taconic Dr and Pioneer Trail Ave Pedestrian Crossing on west side of Eagle Rd. Scoped o - Defer" in 2017 due to low pedestrian Amity and Mary McPherson Elementary School Not Not volumes. ACHD to reevaluate as conditions change in Amity Rd and Mary McPherson Elementary School 17 21 Pedestrian Signal Signalized pedestrian crossing. Not Programmed Programmed Programmed the area. Pedestrian Crossing Install an enhanced pedestrian crossing(rectangular rapid flashing beacon)on Pine Ave at W 01st Not Not Scoped. To be evaluated and prioritized for possible 18 22 Pine Ave and W.1st St Pedestrian Crossing St to improve access to Meridian Elementary School Not Programmed Programmed Programmed inclusion in future IFYWP updates. Pine Ave and 01stSt Pedestrian Crossing Evaluation completed fall 2016 shows existing crossing Not Not =I meet needs of current users. ACHD to reevaluate as 19 23 Washington Stand W 1st St Pedestrian Crossing Pedestrian crossing near Meridian Elementary School. Not Programmed Programmed Programmed conditions change. Washington St and 01stSt Pedestrian Crossing Not Not To be evaluated and prioritized for possible inclusion 20 24 Bower St,Meridian Rd/E.03rd St Complete sidewalks and add wayfinding signage on Bower St,between Meridian Rd and E.03rd St. Not Programmed Programmed Programmed into future IFYWP updates. Bower St Meridian Rd/03rd St Complete sidewalk on the north side of McMillan Rd, between Locust Grove Rd and Red Horse Not Not 21 1 1 McMillan Rd,Locust Grove Rd/Red Horse Way Way. Not Programmed Programmed Programmed ACHD to prioritize and scope. McMillan Rd,Locust Grove Rd/Red Horse Way Meridian City Council Meeting Agenda March 17,2020— Page 222 of 226 Programming2020 2019 Current lFYWP Construction Priority Priority Ranking Ranking Agency Project Name Agency Project Description '' • YR ACHD Response Project added to IFYWP for discussion purposes.ACHD to coordinate with ITD on request. Project to move 22 25 Linder Rd,1-84/Franklin Rd Complete sidewalks the west side on Linder Rd,between 1-84 and Franklin Rd Future Future Future forward when funding partnership is possible. Linder Rd,Overland Rd/Franklin Ra Not Not 23 27 Linder Rd,Washington St/Maple St Complete sidewalk on the west side of Linder Rd,between Washington St and Maple St Not Programmed Programmed Programmed Complete pedestrian facilities existing in this section Linder Rd,Washington St/Maple Si Not Not Scoped. To be evaluated and prioritized for possible 24 28 Victory Rd,Glacier Bay Way/Mesa Way Complete sidewalk on the south side adjacent to county parcel Not Programmed Programmed Programmed inclusion into future IFYWP updates. Victory Rd,Glacier Bay/Mesa Way 25 31 Locust Grove Rd and Palermo Dr Pedestrian Signal Install an enhanced pedestrian signal and lighting on the north side of Palermo at Locust Grove 2023 2023 Future Project to begin design in 2023. Locust Grove Rd and Palermo Or Pedestrian Crossing W 08th St and Meridian Middle School Pedestrian Enhanced School Crossings-Meridian Middle School 26 32 Crossing Install an enhanced pedestrian crossing on 8th St at Meridian Middle School. 2020 2020 2021 Project to be built in 2021. and Capital High School Install an enhanced pedestrian crossing of Meridian Rd at/near Settlers Park entrance and Not Not To be evaluated and prioritized for possible inclusion Meridian Rd Pedestrian Crossings(Settlers Park 27 34 Meridian,north of Ustick Sundance Subdivision micropath. Not Programmed Programmed Programmed into future IFYWP updates. Entrance/Sundance Sub Micropath) Not Not 28 35 Chinden Blvd,east of Ten Mile Rd Complete sidewalks on Chinden Blvd,east of Ten Mile Rd Not Programmed Programmed Programmed ACHD to share request with ITD. Chinden Blvd,EO Ten Mile Rd Locust Grove Rd and Time Zone Dr Pedestrian 29 36 Crossing Install an enhanced pedestrian crossing of Locust Grove Rd at Time Zone Dr 2019 I 2020-2021 I 2022 Project to be built in 2022. Locust Grove Rd,Victory Rd/Overland Ra Not Not To be evaluated and prioritized for possible inclusion 30 37 Taormina Drive at Maesaia Way Install sidewalk on south side of Taormina Drive near Maesaia Way. Not Programmed Programmed Programmed into future IFYWP updates. Taormina Or at Maesaia Way Not Not 31 38 lWoodbridge Neighborhood Bike Study Study the connectivity and bikeability of the Woodbridge neighborhood. Not Programmed Programmed Programme ACHD to evaluate as part of future budgeting efforts. Woodbridge Neighborhood Bike Study Comp Plan related. Not Not installation. Crossing activity is caused by parent drop WatertowerSt and Rebound School Pedestrian 32 42 lWatertower St at Rebound School Install a painted crosswalk on Watertower St at Rebound School Not Programmed Programmed Programmed off. Crossing WASD request Not Not ACHD Traffic believes current signage is adequate. No 33 43 Linder Rd,Chateau Dr/Barbara Morgan STEM Way finding signage on Linder. Not Programmed Programmed Programmed additional signage recommended. Linder Rd,Chateau Or/Barber Morgan STEM WASD request Not Not 34 44 St.Ignatius School Pedestrian Signal Pedestrian signal on Meridian Road at Producer Not Programmed Programmed Programmed Scoped in summer 2019.Final report pending. Meridian Rd and Producer Dr School request 35 NEW Bridgetower Pedestrian Signal Pedestrian signal on Ustick Road at Bridgetower(Towerbridge?)Drive. Pedestrian connection (sidewalk) between Barbara Drive in Fairview Terrace Park to E. 36 NEW Fairview Terrace to Chief Joseph Willowbrook Drive and Chief Joseph Elementary on Chateau Drive Gaps on Amity need to be filled for 37 NEW Amity,Eagle to Hillsdale Pedestrian improvements on Amity to the YMCA and City Park, access to destinations. Complete sidewalk on both sides of West 02nd,between the Union Pacific Railroad and Broadway Not Not Sidewalk scoped "No Go" in 2015. Agencies to 38 12 West 02nd St,UPRR/Broadway Ave Ave to address parking concerns in this area Not Programmed Programmed Programmed coordinate if other solutions identified. West 02nd,UPRR/Broadway Ave Not ultimate configuration;need 39 13 Locust Grove Rd,Paradise Ln/Grand Canyon Dr Asphalt path on the east side of Locust Grove Rd to connect with an existing path to the school I Completed Completed Completed Construction completed in 2010. Locust Grove Rd,Paradise Ln/Grand Canyon Di concrete. Not Not east side. ACHD to reevaluate if existing sidewalk does 40 19 Kentucky Ridge Way,Riodosa Dr/Victory Rd Sidewalk on the west side of Kentucky Ridge Way,between Victory and Riodosa. Not Programmed Programmed Programmed not meet needs in area. Kentucky Ridge Way,Riodosa Or/Victory Rd Scoped "No Go" in 2015. This section has connectivity Not Not already on the south side and the original requestor no 41 26 State Ave,East 2nd St/Cathy Ln Sidewalk repair.Requested by land owner in this area Not Programmed Programmed Programmed longer owns the property. State Ave,2nd St/Cathy Ln Nola Rd and Crossroads Middle School Pedestrian Not Not Scoped"No Go"in 2018 as issues are caused by drop-off Nola Rd and Crossroads Middle School Pedestrian 42 39 Crossing Install a painted crosswalk on Nola Rd at Crossroads Middle School Not Programmed Programmed Programmed activities.Encourage school to work with parents. Crossing Not Not Scoped "No Go" in 2018. Sidewalk on east side to be 43 40 Nola Rd,south of Pine Ave Middle School Construct sidewalk on the east side of Nola Rd from Pine Ave to Crossroads Not Programmed Programmed Programmed built through development. Nola Rd,Pine Ave/Crossroads Middle School Eagle Rd Amity Rd r Vert...,oa(Eagle oa Zaldi. Widen Eagle Rd to S lanes with cufla,gutter-,sidewaiif and Hike lanes in" ,�o,dvm^t"•• ,•with the 2016 g n.r � &IR 2015 2830-2020 2023 Project to be built 202 Eagle Rd Amity D.I/I/:,..,." Remove;roadway project. Widen"Rele Rd to S iaaes vAt4 a gutteF,sidewalk-,aad bike lases in,A669FEIRAGe Y&4 the 2816 f ID PFej et: el ides ade of the I I..:,...D....K:..RRi' ,ad,. and L..:.J..,.M13- •f!1'19•f!1'1 O D.,.:,...4 to he h��:It:..'1n'1n I:...d,..0,.1 C.,...I.I:..0,.1/D:..,.A..,, 9 ,9�e 2029 2920 Remove;in CN Not- N<A- !;rhnnnnl Distfiet rebuilt snide , " Aft t�fe self side 41 GaFItG y W Gist St r McFldian oa COMI..,GA Sidewalk, the,; .th : gf QrIt,..,n..,,a.,....W 01 St St AREI nn,..:.1 AR Da nl . � 4 4resolving «t: Gariten n., 01 .c./nn .: D Complete 33 2928 NA 2020 PFejeet to..,.built in 2020 &-sing ]Remove Meridian City Council Meeting Agenda March 17,2020— Page 223 of 226 (�E IDIAN;-- ITEM SHEET Council Agenda Item - 6.D. Presenter: Estimated Time for Presentation: 5 Title of Item - Community Development: Budget Amendment in the Not-to-Exceed Amount of $7,500.00 for Open Space and Amenities Professional Services (Consultant) OATTACHMENTS: Descripti Typ loa BudgetAmendment Cover Memo 3/12/2020 Meridian City Council Meeting Agenda March 17,2020— Page 224 of 226 0 -3 qO n O O T O T T b T A ° j 0 0 0 `' 0 0 0 0 0 0 O (m) O O O O O O O O Cm) O O O o 0 0 0 0 0 0 0 3 NO a. fD �+ Q Q ry N N N N N F� ~ ~ EL O o � CD NfD ► N N N N r r r N r N r r F N N N N r r N N N r F• r r N r D O Nw I-` F-• F-� F� F+ F-` F+ F` F1 t- F-` f' F� O (D O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 W C rt Q n y o ti D rt f9 to V1 A A A A A A A A D Gl +n lJ1 G) N N N N F' F1 I-' F-' L� O O O O O W N N N O In W N F' A O M O (D m O (p 3 -V T O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O m G) G) o� G) D O .z1 n �• m � m G1 r- r D (D r- O O [D (D r ,O-* C7 N D (D00 o fD (Dm m n N o O °- c .. 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N _ 3 rt 1D rt (aCL a S C Q i s = 3 i G S N (D m y E n y (D3• ,• C rD rD CD �—' 7 I rDp _- ten} o' °� ? a CL 0 3 _0 : 0m CL 3 rD 0 (D m I , r 3 m y 0 CL p j r 0 3 O N N p E O Q C 3i m a m as o m 7 D oCL C O Z tZ N p (D !moo rD rD (D •Q 3 CL 3 v ? s F a d 'c (04 CD n CL D0q 3 d m (<D m a 8 ; d . 3 Ro O ort Cr sir m I (D :3 ! �-Q "o 2 o^ 9 o a D '* (D c = 31 ' c0 'C 'L3 (D �: r: or Cr (D � rt m tl 7 m 3 rD C �• O CL i r O 'O rt O m a 2 A (D -Q Kph N !�^, m r 'v n W o v 3 <' F. rD rt 0 0 o a o 2 3 CI 4 C (D (D N N m C, C n 5 m c 5•�4 ( M N v O d 000 D a O 7 D a c 0 a l ? 0 Q F 3 m d 3 a 3 N Q N N t^ 3 Q p N d ° 4 0 n <, o -n3 V m0ro I o Q (D a N 0 m D 3 m m w Cn d CL m o. N Meridian City Council Meeting Agenda March 17,2020— Page 226 of 226