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2020-03-03 Work Session CITY COUNCIL WORK III �:7­ SESSION MINUTES City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, March 3, 2020 at 4:30 PM 1. Roll-Call Attendance X Liz Strader X Joe Borton (Left @ 7:02pm) X Brad Hoaglun _X Treg Bernt X Jessica Perreault X Luke Cavener X Mayor Robert E.Simison 2. Adoption of Agenda - Adopted Item 3: Consent Agenda [Action Item] - Approved A. Keep Subdivision Fire Emergency Access Easement B. Keep Subdivision Water Main Easement C. Owyhee High School Sanitary Sewer and Water Main Easement D. Prevail Subdivision No. 1 Fire Emergency Access Easement E. Stonemont Subdivision Sanitary Sewer&Water Main Easement No. 2 F. Final Order for Jump Creek No. 5 (H-2020-0003) by Trilogy Idaho, Located Near the NW Corner of N. Black Cat Rd. and W. McMillan Rd. G. Final Order for Movado No. 7 (H-2020-0001) by Movado Development, LLC, Located Approximately 1/4 Mile South of E. Overland Rd. on the West Side of S. Cloverdale Rd. H. Final Order for Silver Springs (H-2020-0002) by Todd Campbell Construction, Located at 805, 905, 1035, 1157 E. McMillan Rd. I. Findings of Fact, Conclusions of Law for Shelburne South (H-2019- 0106) by Shelburne Properties, LLC, Generally Located on the North Side of E. Amity Rd., West of S. Cloverdale Rd. J. Acceptance Agreement for Display of Artwork in Initial Point Gallery - Idaho Commission on the Arts: 12/4/2020 - 1/22/2021 K. Agreement for Priority Use of Fuller Park Sports Facilities - 2020 Season Between Meridian Youth Baseball and the City of Meridian for a Not-to-Exceed Amount of$13,900 L. Approval of Ada County Highway District (ACHD) Bid Results for the ACHD Meridian Rd. Utility Improvement—Cherry to Ustick Project for the Not-To-Exceed Amount of $618,977.47 M. AP Invoices for Payment - 02/27/20 - $16,520.26 N. AP Invoices for Payment - 03/04/20 - $805,468.52 Item 4. Items Moved From the Consent Agenda [Action Item] Item 5: Department / Commission Reports [Action Item] A. Historic Preservation Commission: Annual Update B. Human Resources: Annual Report C. Human Resources: Personnel Policy Training D. Public Works: Solid Waste 101 E. Police Department: Discussion of Meridian City Code Related to Nuisance Tree Abatement F. Growth Priority Areas G. Fire Department: Coronavirus Infection Prevention Efforts Item 6: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated In to Executive Session: 7:09 pm Out of Executive Session: 8:14 pm Meeting Adjourned at 8:14 pm Meridian City Council Work Session March 3, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, March 3, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Also present: Chris Johnson, Bill Nary, Dave Miles, Crystal Ritchie, Clint Dolsby, Jeff Brown, Mark Niemeyer and Dean Willis. Item 1: Roll-call Attendance: Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt X Jessica Perreault _X_ Luke Cavener _X Mayor Robert E. Simison Simison: The meeting will come to order. For the record it is Tuesday, March 3rd, 2020, at 4:30 p.m. We will begin this City Council work session with roll call attendance. Item 2: Adoption of Agenda Simison: Item No. 2 is adoption of the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as published. Hoaglun: I will second. Simison: I have a motion and a second to adopt the agenda as published. Is there any discussion on the motion? If not, all those in favor signify by saying aye. Opposed nay. The ayes have it. Motion is adopted. MOTION CARRIED: ALLAYES. Item 3: Consent Agenda [Action Item] A. Keep Subdivision Fire Emergency Access Easement B. Keep Subdivision Water Main Easement C. Owyhee High School Sanitary Sewer and Water Main Easement Meridian City Council Work Session March 3,2020 Page 2 of 52 D. Prevail Subdivision No. 1 Fire Emergency Access Easement E. Stonemont Subdivision Sanitary Sewer &Water Main Easement No. 2 F. Final Order for Jump Creek No. 5 ( H-2020-0003) by Trilogy Idaho, Located Near the NW Corner of N. Black Cat Rd. and W. McMillan Rd. G. Final Order for Movado No. 7 (H-2020-0001) by Movado Development, LLC, Located Approximately 1/4 Mile South of E. Overland Rd. on the West Side of S. Cloverdale Rd. H. Final Order for Silver Springs (H-2020-0002) by Todd Campbell Construction, Located at 805, 905, 1035, 1157 E. McMillan Rd. I. Findings of Fact, Conclusions of Law for Shelburne South (H- 2019-0106) by Shelburne Properties, LLC, Generally Located on the North Side of E. Amity Rd., West of S. Cloverdale Rd. J. Acceptance Agreement for Display of Artwork in Initial Point Gallery - Idaho Commission on the Arts: 12/4/2020 - 1/22/2021 K. Agreement for Priority Use of Fuller Park Sports Facilities -2020 Season Between Meridian Youth Baseball and the City of Meridian for a Not-to-Exceed Amount of $13,900 L. Approval of Ada County Highway District (ACHD) Bid Results for the ACHD Meridian Rd. Utility Improvement — Cherry to Ustick Project for the Not-To-Exceed Amount of $618,977.47 M. AP Invoices for Payment - 02/27/20 - $16,520.26 N. AP Invoices for Payment - 03/04/20 - $805,468.52 Simison: Item 3, Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we approve the Consent Agenda, for the Mayor to sign and the Clerk to attest. Hoaglun: Second. Meridian City Council Work Session March 3,2020 Page 3 of 52 Simison: I have a motion and a second to approve the Consent Agenda. Any discussion on the motion? If not, all in favor signify by saying aye. Those opposed nay. The ayes have it. Motion is adopted. MOTION CARRIED: ALLAYES. Item 4. Items Moved From the Consent Agenda [Action Item] Simison: There were no items moved from the Consent Agenda. Item 5: Department/Commission Reports [Action Item] A. Historic Preservation Commission: Annual Update Simison: So, we are going to go into Item 5-A, department report from our Historic Preservation Commission, which will be given by Blaine Johnston and assist from Josh Evarts. Welcome, gentlemen. Johnston: Thank you. We are unmuted. I don't know if you can hear us or not. My name is Blaine Johnston, I am president of Meridian Historic Preservation Commission, and you all know Josh. He is our cohort in crime. Just here to give you a presentation on what we have done this past year and just like to thank Mr. Mayor and the Council for the opportunity to do this. Our commission is a diverse and enthusiastic group of volunteer commissioners. The commission has been fortunate to retain most of our commissioners. This year we added Donna Lusignan to the commission. I look forward to working with her. In addition we have Brian Fitzgerald, who is a junior at Mountain View High School and will serve as our new student commissioner. We hope we retain Brian for his senior year of high school, which will continue to give us -- the commission some continuity and give Brian some additional experience. We have an engaging local students campaign and we have expanded that campaign this year to encompass a wider range of students and projects to be accepted. We will also opened the competition up to all school aged youth. The commission will continue to develop this program and to get more students involved with historic preservation and hope to find more creative ways to feature their work. After that Josh's turn. Evarts: Yeah. Thank you, Mayor, City Council. Josh Evarts. I'm the vice-president for Historic Preservation Commission in the City of Meridian. Yeah. I'm going to follow on and talk a little bit about some of our initiatives last year. So, our Historic Preservation Month is in the month of May. Last year we had actually one of our biggest turnouts, so we decided that I would lead tours in downtown Meridian, so -- Johnson: Josh tells all the truth. Evarts: Yes. Yeah. Well, most of this will be true. But we -- most of the stories that I tell out on the walking tour are true, but we like that color at times. But, yeah, so we had a group of -- a very very large group, primarily because we got two of our historic property Meridian City Council Work Session March 3,2020 Page 4 of 52 owners willing to open their homes. So, the Bell house, the owners of that home, opened it up for locals to walk through, even though they are not a part of the Bell family. They just bought the home a couple years ago. They were willing to open it up for the public to see. And, then, Richard Nourse, Dick Nourse -- Nourse family is one of the largest landowners in Meridian. Dick's lived there I think for a million years, but Dick was willing to open up his home, which is, basically, a museum and we did small group walking tours, because that's all you can take through is maybe four to six people at a time. We set up a tent out front where he had some artifacts laid out of Meridian history. So, we had a great turnout. So, this year we are going to be doing the same thing. I believe it's on the 28th of May. So, it's always a Thursday night. We do our commission meeting and, then, we are going to do those same tours and hopefully get the same access to those properties. Likewise our historic walking tour, walking tour app, we continue to partner with our downtown business association. They are partnered with us in helping offset the cost of that. We continue to make improvements to that. One of the things we are going to show you later is some virtual tours that we have paid for as a commission. We are going to get those tours linked up on that walking tour app to kind of bring all these technologies together. So, we are excited about rolling that out. The other thing is is we always put out our-- if our properties could talk walking signs. So, those will be going out in the month of May in front of historic businesses and making those stories available. We do have some historic properties that are turning over right now and new businesses are going in. I'm primarily talking about the saddle shop on Broadway right now. So, it's going to be kind of a new property to show off where we will have pictures of what the old saddle shop looked like and yet you will be able to see something new in there as far as a new business going into our downtown. The other thing that we put out last year was this barn calendar. So, this is part of our historic month. We went and had photos done as part of us preserving history of these barns, some of which are in the process of being torn down. So, we try to activate our teams when we find out and that's really our good cooperation with city planners. When we find out historic property shows up with a permit or something is going to happen there, we tend to activate as a commission to make sure that we gather pictures, video, history of that site before we might lose that site to development. So, that's a big part of what we are doing as a commission as well. Community outreach. Again that kind of talks about all the land development applications. One -- one relationship that happened. So, there was a work barn that was demolished for the creation of a new subdivision by Schultz development. In us reaching out to them they understood the value of that, so they created an infographic and put it at the location representing the area and the installation of this kind of panel at other historic sites is something that we are going to continue to pursue as a commission where it's appropriate and where it makes sense, just so that we don't lose these little artifacts of history as we continue to develop as a -- as a city. Community recognition. Frank Thomason, that you guys probably all know, received the making history award from the Ada County Historic Preservation Council. His years of service were recognized from the county, which was another wonderful opportunity to show, you know, the work he had done in the City of Meridian. Our third grade tours. We continue to partner with West Ada School District and MDC to support the third grade field trips and though we don't have significant manpower or funding contributions that we make to them, we do support supplies for the volunteers who lead the tours at City Hall. That's something we are proud of. We did Meridian City Council Work Session March 3,2020 Page 5 of 52 undergo a brand change. So, you will see it in the new walking tour brochures that come out. We wanted to have a logo that was a little bit more reflective of the history of Meridian that tied better with some of this -- excuse me -- city branding. So, we had that logo done by a local design firm that volunteered to donate that to us, gave us some options to look at, and we picked one. So, that will be a part of our materials going forward and I guess last, but not least, one of the things we wanted to show you -- and hopefully -- are you guys seeing a shot of Main Street right now? Okay. So, Hull Films, which is based here in Meridian, they do unbelievable virtual tours throughout the country to some of the most historic sites that -- that are out there. He happens to be a Meridian resident, a long-term Meridian resident. We engaged with him last year to talk about what would it look like to start creating some virtual tours of significant areas in our downtown. So, this was a prototype that we did for this intersection of -- we actually did three. We did the Main Street and Broadway intersection, Pine Street school and Black Cat farm. So, as you can see, he builds a 3D wraparound image of this block. I think one of the real significant things about showcasing this right now and why it's important to be -- I'm sorry-- gathering these kinds of artifacts is these buildings don't exist anymore, so -- so while we are doing these kinds of efforts and grabbing these kind of snapshots in time, we are creating this --this legacy of what's actually transpiring. I would have loved to have had the technology to see, for example, this view 15 years ago, like that would be, you know, a really really cool kind of element to have and one of the things that -- that Hull is talking about is overlaying some of the historic images with this. But all of these things have the ability where you can click into it. For example, on this one hotspot we can show this creamery picture and get some additional details about the creamery. As we pan around this view we will have another point where this is a gallery of Main Street pictures. So, this happens to be one of six. I think we can click through these pretty quickly, but it gives us some different views of photographs that he's taken along this way. So, they can be everything from photographs -- old photographs, videos -- we kind of can put any kind of media and now that we have mapped this sort of Main Street location, anything we want to do in the future to augment that we can just drop those elements in there. What's interesting about the Pine Street school is we did a very similar tour. So, we started with the outside of the building. So, again, we get a --we get an idea of where it sits in relationship to everything else. We do have a map view that's down here in the left-hand corner, so we can see that. The thing that I found very interesting about this, though, is we actually had him come in and do an interior shoot as well. So, in the interior of this all these different elements -- so, this was a -- the Kusler teacher certificate that Betty Kusler had for teaching there. So, all these things that are sitting in archives through the Historic Preservation Office, these are all elements that we can make available to the public and -- and one of the initiatives that we are looking at for this upcoming year is potentially sponsoring a kiosk in our -- in our main entrance for City Hall here, so that we are not limited by the hours of Wednesday only. We have seen that there is an influx, like voting days, where a lot of people come in and we will see an increased desire for people to get to historical materials, but we are not always open or the historic preservation -- that office isn't open. So, having a kiosk that has this kind of an interface we think might be a real value add for--for residents that are coming and transacting businesses at City Hall. So, with all of that do you guys have any questions for us? Meridian City Council Work Session March 3,2020 Page 6 of 52 Simison: Council, any questions? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: No question, just a comment. This virtual tour stuff is just remarkable. Evarts: Thank you. Cavener: In a former life I got to work with Brandon on some projects and I remember -- this is now 12, 13, 14 years ago, he was talking about what it could be and we talked about Meridian and so actually how he's created something of Meridian is really remarkable and I just think if this is something that we continue to update, you know, maybe our grandkids will be able to look back and say, oh, here is -- here is what -- if one day our current City Hall is known as the Old City Hall and we have got something else that's going, I mean I think it's -- it's really remarkable to be able to capture this and hold onto it and I just applaud you guys always moving forward and this is another good example of a way to capture our history, but in a really unique manner. Evarts: Councilman Cavener, thank you so much for that. I would say that we are also trying to really lean in as budget allows us. I think our next corner we want to take on is Broadway and 2nd just with the potential new development that's happening there. That whole block with VRT and everything that's happening there is going to look very different a year from now. So, being able to capture that today is important. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Josh, Blaine, appreciate your enthusiasm and excitement in preserving history. I share that passion. Just wanted to find out. I like your kiosk idea. Evarts: Yeah. Hoaglun: What -- what's the time frame for that that you are looking at? Or are you that far on the planning? Evarts: Councilman Hoaglun, that's a great question. We spoke about it in our commission meeting last week. I'm doing research this month with Brandon, because he's done these kiosks in other sites. So, I'm to come back to our commission with a cost for that and kind of a proposal. I think it's going to be a very modest cost, just based on some preliminary research that I have done. So, I believe that we could probably make a submission for that budget expenditure at our next Council meeting and my desire would be to have that kiosk up and available by May for historic preservation. I think that might be aggressive, but the tech -- we already have the tour built. That's the tough part. So Meridian City Council Work Session March 3,2020 Page 7 of 52 -- and even though it's only three sites, I think getting the kiosk in place would be a big win for potentially our Historic Preservation Month. So, that would be my goal, but -- but if it, you know, slips a month that -- that's okay, too. Hoaglun: Mr. Mayor, thank you for that, and whenever it gets done that's going to be exciting to see. Evarts: Yeah. Hoaglun: Thank you for doing it. Evarts: We agree. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you so much. This is a really great update and it's exciting to see how you are blending the technology with all of the history. I think that's great. I just wanted to mention one -- one idea. The one hundred year anniversary of women's suffrage is coming up soon and a lot of different cities are looking at doing things, including Meridian, and I just wanted to throw out there if there is any way you come across historical photographs of the women's suffrage movement in Meridian or anything that, you know, kind of aligns with that topic I think people would love to see that, because it's sort of, you know, now all of the cities here are kind of looking back through history now at a one hundred year anniversary. So, just wanted to put that on your radar if -- if you can think of anything that might fit that topic. Thanks. Johnston: Perfect suggestion. Just what we are looking for is ideas like that. We can put it on Facebook. We can create an Instagram page for that same item, so perfect. Thank you so much. Evarts: Yeah. Simison: A related question. Is the Bell operational on the Pine Street schoolhouse? Evarts: That's a -- I don't know. Is it? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I rang it in 2011, so as of 2011 it was still ringable. Simison: Thank you. Meridian City Council Work Session March 3,2020 Page 8 of 52 Evarts: Any other comments? All right. Johnston: Thank you so much. Evarts: Wonderful. Thank you, guys. B. Human Resources: Annual Report Simison: Thank you very much. Next up to the podium, 5-13, Human Resources annual report. Crystal, thank you very much. Ritchie: All right. Good afternoon, Mr. Mayor and Members of Council. Thank you so much for having us today. I am here representing the HR Department in regards to the annual report for 2019. I'm going to walk you through some information as it's related here on the slide, anywhere from some of the areas of support that we provide to the departments and, then, of course, I will stand for any questions that you may have. So, first I would like to just take a look at our HR Department as it exists today. We are a department at six and we provide many services in support to the departments across the city, as well as the employees. We have an 11 bubble graphic here that represents the different aspects and services that we provide to 500 plus employees at any moment of any day. So, this is your current Human Resources team. We have two new additions in 2019. So, want to take a moment to call out Jess Earnshaw. She is our new administrative assistant upstairs and she has been with us a year this month and, then, we also joined -- or had Reba White join us back in August as our benefits specialist. So, we were really excited to bring them on board and I would like to take a moment here and thank everyone on the HR team for everything that they do on a daily basis for you, for the employees, to keep things running, to keep things going. They accomplish a lot, which you will see through this presentation, but we certainly couldn't do what we do without them. So, we often get asked how do we do what we do and some of you have seen this particular slide before, but we do it by teamwork. We do a lot. We support each other. We help each other out, so that we can do everything that we need to do to make sure that we are meeting the needs of the departments that we support and getting the services to the employees who have a need to reach out to Human Resources. So, now I just want to take a moment and walk you through everything that we focused on and accomplished in 2019. Compliance. Employee engagement. Community focus. Training and development. Benefits and wellness. Compensation. Employee relations. And, of course, we are focused this year, as well as last year, on some process improvements. As you can see here it's been a very busy year, as it is for all of the departments across the city, so we are very proud of what we have accomplished this past year and we are looking forward to 2020. So, just a quick update on our strategic objectives. We started off with seven. Originally we have closed out in 2019 three of those objectives and you will be getting an additional strategic objective update on behalf of Vincent I believe later this month. So, let's take a moment and focus on employment. So, staffing and recruiting is a significant effort by the HR Department and the team that we have primarily with Christena Barney, Laura Lee Berg, Jess Earnshaw on the recruitment side of it. However, on the support side of staffing we also have the addition Meridian City Council Work Session March 3,2020 Page 9 of 52 of Jessica More. She helps bring everybody on board. So, here is a little bit of information about our workforce today. You can see there you have the average years of service by department and division. You have the highest years of service, which is representative of the member of that particular department or division and their highest number of years of service. Our city retention rate currently today is 89.9 percent. For FY-19 1 should say. And our city average years of service is 6.69 years. So, we would like to take a moment and recognize everyone across the city for their dedication and commitment here at the City of Meridian. Recruitment has kept us very very busy and when I say us, primarily Christena, Laura Lee, Jess and Jessica. It's a partnership with the departments. It's teamwork within our own department. But you can see here that we have experienced a lot of recruitment this year. Just a couple of statistics for you. Last year when we presented the annual report we had processed approximately 3,500 applications. In 2019 it was 4,188. That's about an 18 and a half percent increase of interest in employment with the city. Last year we had 61 postings. This year we had 85. We filled 164 positions this year. Last year was 147. The average number of reference checks when bringing a new employee on board went from 369 reference checks to 492. At the very bottom you will see the time to fill from the time the position was posted and vacant to the time that we actually filled the position. Last year at this time it was 146 days and currently it's 106.4. So, we had about a 27 percent decrease in that effort and that's primarily due to the partnerships with the departments, the individuals on the panels, the interview panels, the hiring managers and the recruiting staff in HR. Here is what we are currently working on as it relates to employment. So, we are going to continue to recruit and fill the 24 positions that are currently out on the website today. We are going to be, hopefully, implementing our new U-Recruit, our new online employment application tool here real soon. I want to take a special moment on behalf of the HR team to thank the IT team for all of their support in helping us develop this tool. It's going to be a user friendly tool that is much more user friendly to the public when they apply with the city and also give us the administrative tools here within the city to manage that process. We will be looking at updating our exit interview process as well as our reference check tools that we use when bringing employees on board. So, let's touch on compensation administration. So, HR is responsible for the administration, managing all of the employee compensation here at the city. As you can look at the chart in front of you there is a lot that goes into compensation, anywhere from job offers to job classifications to employee communications to ensuring that we are compliant with FLSA standards, et cetera, and that's a team effort that we work on consistently throughout each year. One of the most significant and time focused efforts that we have in regards to compensation is our performance evaluation process. The annual city cycle for general employees is every October. So, collectively we have to partner with the payroll department to make that happen in a very small window of time and what you will see here is we had 18 business days to process more than 200 evaluations and get those through for the November payroll and that's a lot, because it's about auditing and reviewing and processing the paperwork, entering it into a system, getting it down to payroll, so that they can manage their processes as well with no errors. I want to say a special thank you to Amy in payroll for helping us with that. She is the single point of contact. I know she has a finance team that backs her up, but we do appreciate her supporting us in that effort every October. So, as it relates to compensation, here are some of the things that we are working on Meridian City Council Work Session March 3,2020 Page 10 of 52 today. So, we are working on a general employee compensation program review. We have established a compensation committee who is focused on evaluating our compensation program to ensure that it is fair and competitive. We are working on an annual market review as we prepare for the annual budget process. A police STEP plan review, as well as we have participated in multiple salary studies in regards to compensation and we are looking forward to getting those results and analyzing those results to see if any adjustments need to be made here at the city. Benefit administration has been huge. You have had Christena here over the last year presenting to you and talking to you about self funding. The benefits team, which consists primarily of Christena and Reba, are responsible for managing, assembling, and assisting employees in every aspects of their questions of their benefits. There is a benefits committee that does meet regularly to carefully evaluate our medical, dental, and vision plans. Reba and Christena facilitated 17 open enrollment meetings this year, along with a benefits fair and multiple wellness focused activities. They also manage our workers compensation program, along with our EAP program that's offered to our employees. With the wellness program this year they did coordinate several events for city employees to participate in and you will see those. They are listed in front of you. They had two new additions to the current activities that we have in place. They offered a holiday potluck this year, as well as a family and friends Halloween costume contest, and they are proud to share with you that they -- that we were the recipient of the Workplace Health Achievement Award at the bronze level for the second year running from the American Heart Association. In regards to benefits, we are currently working on managing and administering the City of Meridian's employee benefits plan itself. We are analyzing our benefit valuation for phase two for the FY-21 budget, as well as anticipating the analysis of the benefits data that we participated in through surveys, so that we can ensure that we have a good pulse on where we are positioned as a city. We also have a lot of responsibilities in regards to training and development. You will see here there are six different programs that are offered here that we have been offering over the course of a few years now to all of our employees here at the city. The new one that you see here today is succession planning. This past year we did develop and implement succession planning here at the city. We are participating in or have been participating in our ICRMP risk management discount training program, which does offer as a discount to the city for their premiums and the savings last year was a little over 17,000 dollars of taxpayer dollars for the premiums that we pay for those services and that is a thank you to all the city employees who participate in that program. They go through the training. We have a hundred percent compliance, so that we have the ability to share relevant information to individuals, as well as receive the discount from our provider to the city. Here is a little information regarding the education reimbursement program. The city has a strong focus on the development of our employees, whether it's through training courses that we offer, training that they receive outside of the city. We also have an education reimbursement program for those who wish to participate and you will see here there is some historical data. With FY-19 listed we have 16 participants. We anticipate 28 reimbursements and you will see some utilization there of those that actually benefit from the program. In regards to training here the things that we are focused on currently. We want to continue and close out the delivery of our avoiding discriminatory harassment training. We have a leadership development program that the committee meets on that we are continuing the Meridian City Council Work Session March 3,2020 Page 11 of 52 development of that program for 2020, as well as we have a strategic objective and a few other training deliverables that we are focused on this year. Another aspect of what we do is employee engagement and what you have in front of you is just representative of the things that we do to support that. We have our annual city employee picnic. This year we recognized 62 employees for their years of service at a five year milestone. We had our second all employee meeting. We did have a United Way campaign again this year. It was thanks for giving where we raised over 7,000 dollars to give back to the community and that was an effort from everyone here at the city who participated in that campaign. We have ongoing communications to our employees from Human Resources via our newsletter and this past year we also did a supervisor survey to solicit feedback of employees regarding the supervisors across the city to give them an opportunity to give us some feedback that we could share and coach and develop our people. So, currently we are also focused on our employee engagement working on the final development of an employee engagement program that's been a part of our strategic objectives. We are preparing for our annual or bi-annual employee engagement survey. We will be looking ahead to our next city employee meeting, as well as our United Way campaign in the fall. And last, but not least, we have policy administration and compliance and these things are really important to those of us on the legal aspect, as well as in Human Resources. We have a lot of new people at the city and we do share the compliance line with them when they come through orientation, but we do have that mechanism for an employee to express concerns or questions through the compliance line hotline and this past year we had five reports of a concern that the Human Resources Department looked into. We have been undergoing a significant review and partnership between Laura Lee Berg in our Human Resources Department and primarily Andrea Pogue in the Legal Department in reviewing and evaluating our current city policies and making sure that if any adjustments and changes need to be made that we are working to make that happen and bring that forward at a point in time that's appropriate. This year Christena reported out on our EEO-4 reporting for the Equal Opportunity Equal Opportunity Commission. We have to do this report every two years. It's more or less a workforce data report that goes out. So, we accomplished that this year, as well as delivering our avoiding discriminatory harassment training, which we will wrap up this year with our Police Department. So, currently under the compliance and policy arena we are in the midst of an internal alignment, which is an evaluation of our job descriptions, classification, FLSA exemption status, et cetera for the FY-21 budget. As I mentioned we are doing a policy manual revision. We are going to continue our efforts regarding records retention. We are looking to do some research in regards to our background check providers as it relates to pre-employment or employment at the city, as well as wrapping up the delivery of our discriminatory and harassment training. So, I thought I would stand for any questions that you have. Simison: Thank you, Crystal. Council, any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Work Session March 3,2020 Page 12 of 52 Strader: Thank you very much, Crystal, for the presentation. At some point, you know, we are growing and we are trying to scale -- it seems like you are -- you are scaling up your HR team and I guess what I'm curious about is at what point does an organization start to look more like an HR operations team and like leverage software and more, you know, sort of scalable approaches orjust maybe give me a flavor for what kind of scalable technology and things like that that you are looking into. Ritchie: So, first and foremost, one of the most significant things that we do is recruitment, we started looking at our online application tool, not only from the aspect of what the citizens encounter when they -- are utilized when they apply with us, but also from an administration tool perspective. So, we have gone through and partnered with our IT Department to look at different types of software that were available for us to consider integrating or bringing onto the city. After a significant evaluation we determined to work with our IT Department to have them develop that for us, because cities can be somewhat customized outside of what's out there in the marketplace. So, that's been a huge significant effort for us this year, as it will actually assist us in that process as the city continues to grow and we need to hire more people, et cetera. So, we are really excited about that. But that's been one of the things that we have consider -- or moved forward with. Other things to consider, which we are not quite there yet. We still are significantly paper driven in the Human Resources Department. We would like to get that more automated over time. However, operationally the demands that our customers need at this point in time have limited our ability to move forward in some of those areas. Strader: Thank you. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: I just want to echo Council Member Strader's comments about leveling up and automating our processes. I -- I feel so bad for our staff who have to go through -- and you are so eloquently articulate of the challenges at review time of processing all of this review paperwork and my belief is the private sector doesn't typically use paper and have found some -- some much better approaches and my hope is that sooner rather than later we can -- we can start to embrace some of that. But my question was -- was about -- you touched on the cost of recruitment just in terms of the costs related to advertising and marketing and I don't expect you to have the answer, but what I would like to get a sense is, you know, what does it cost the city to hire somebody if you take into account the cost to advertise the position, the time of your team and department leadership to review that, interview candidates, do the phone screenings and reference check, cost of drug test -- I mean would you be able to give us a feel when we lose somebody it costs us X amount of dollars on average to be able to replace them and that -- that's something I would like us to be able to track -- Ritchie: Okay. Meridian City Council Work Session March 3,2020 Page 13 of 52 Cavener: -- on an annual basis and my hope is that as we explore more automated processes we can move that cost down, but it's a real cost, it's an important cost I think for us to consider as we look at different tactics. The other question that I would like to get from you -- and, again, it doesn't have to be right now -- Ritchie: Okay. Cavener: -- is if we track how long an employee stays with the city after they participate in a tuition reimbursement. Council -- for Council's benefit, but Crystal knows, I -- I -- this has kind of been a sticking point with me is that if we are going to invest in our employees education I hope that the taxpayers get a return for that investment, whether that's ideally to grow professionally within the city. What we don't want is to create an opportunity for them to grow in their education and profession and, then, leave the city. So, get a sense of how our taxpayers are being reimbursed for that would be beneficial. Ritchie: Thank you, Council Member Cavener. We absolutely will take the time to research that information and get it back to -- out to all of you. Cavener: Thank you. Ritchie: Thank you. Simison: If -- I'm just going to -- I would like to at least put some perspective on that component. The thing that I think that you can't necessarily tell, especially in today's market where you do have the younger people who are so transitional, what is the cost if they stay here for two additional years while they are going to school or three additional years, as compared to replacing that position. So, while there may be a cost that we can look at in terms of what you see, but if it's a retention tool to keep employees for two, three, or four years, I think there is a high value in that that should not be overlooked either. Cavener: Mr. Mayor, if I may. Simison: Councilman Cavener. Cavener: I don't disagree if you at all. I think that's where I think my first question was about, what does it cost us to lose somebody. I think that it's not -- those are not two issues that are in a vacuum, I think they very much support each other and what I appreciate is this last year the budget -- HR came to us, the previous Mayor came to us, these are -- these are investments that they need to see from the city in order to be able to not just recruit, but to retain and I just want to make sure that -- like everything that we spend that we are being able to at least see what that return is and if it is only for a year maybe we are working to try and extend that to 18 months. If it's 18 months, maybe we try and extend that to 24 months. We, obviously, want to keep those people here as long as possible. So, I agree. Meridian City Council Work Session March 3,2020 Page 14 of 52 Simison: Council, any other questions? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Not a question, butjust a comment. When you talk about the expense of growing the city, you listed such a long compilation of activities that HR is critical infrastructure, which we all know, but this was just a great reminder of the important role that your entire department and team play in making the city successful and it is part of that infrastructure that we have got to continue to maintain. So, I appreciate the reminder of all the good work you are doing. Ritchie: Thank you, Council Member Borton. Simison: All right. Thank you, Crystal. Appreciate it very much. Ritchie: You're welcome. Thank you. C. Human Resources: Personnel Policy Training Simison: Up next Item 5-C. You all will have the benefit of having the personnel policy training that all of the other employees are wrapping up. I don't know what our percentage is of other employees, but I hope you enjoy this presentation by Christena. Barney: Thank you, Mr. Mayor, Members of Council. I am here to do the ICRMP training that all of the other city employees have had the great pleasure of participating in. So, I'm going to hand around the sign-in sheet, if you could sign it. Hoaglun: Mr. Mayor, while she is doing that, is this an open book test or anything or do we have to -- Barney: I don't know. I might have to put you on the spot. Simison: There -- there is some off -- after other training that you will need to do that is -- that you do need to pass from that standpoint, if you have not already done that. Hoaglun: Thank you, Mr. Mayor. Barney: Yeah. So, ICRMP is the risk management provider for the city. Lots of local agencies, counties, special districts and things like that participate in this risk management pool. Every year they roll out a discount program that the city participates in. We get a hundred percent participation and we receive a discount on our premium to them and Crystal touched on that briefly. It was roughly 17,000 dollars last year. So, typically each year we do driver safety in-person topics, but the employee relation claims have succeeded those auto accidents, so they have asked me to come in front of you Meridian City Council Work Session March 3,2020 Page 15 of 52 and do a personnel policy review. Additionally, Crystal will be sending out an e-mail with a link. ICRMP has a new website this year, so if you have logged into it previously you will need to create a new username and password, but once you log in you will have access to the personnel policies themselves and will need to acknowledge that you understand them, know where to ask questions, know where to find them and, then, participate in a cyber security training, which is approximately 20 minutes long. You do have to take a test at the end. You do have to get a hundred percent. We cannot see how many times you have taken it, so you can take it as many times as you need, but it should take approximately 20 minutes and, then, this in-person piece as well. So, for this in-person piece ICRMP has asked me to cover a couple of policies. So, I will just jump right in. Employee classification. So, every employee in the City of Meridian is classified in one of the following categories. Regular full time. Regular part time. Temporary seasonal. Appointed official. Department director or department head. Elected official. Union employee. Or an independent contractor. Additionally we also identify between exempt and nonexempt employees. So, an exempt employee is salaried, not overtime eligible. Nonexempt is hourly and overtime eligible. Standards of conduct. So, this policy outlines the things that we would like to see in the workplace. Those behaviors and actions that are helpful to our workplace. So, the -- it provides the ability to provide excellent -- excuse me. I can't speak tonight -- customer service to the public and maintain good community relations. It depends on our city employees. Employees are expected to conduct themselves in a professional and courteous manner at all times. To carry out their responsibilities in the most effective and efficient way possible and to exhibit a high degree of integrity at all times. Additional expectations through this policy are that all employees abide by the department rules, the state of Idaho's code of ethics, perform their tasks efficiently and effectively. Report to work on time. If they are notable to report to work letting their supervisor know in advance, so that they can make arrangements for that. Reporting any illness, disability or medication that might adversely affect their ability to perform theirjob function. So, the example I provide is you get injured over the weekend, you are prescribed a medication that inhibits your ability to safely and effectively perform your work, you need to be letting your supervisor know, so that they can, again, make arrangements for that. Keep confidential information private. Keep your work environment clean and orderly. Put forth your best efforts to work harmoniously with coworkers. So, don't have to be best friends, but you do have to engage in those work-related conversations to move the work forward. Extend courtesy and respect and consideration to all. Avoid conflicts of interests or using public position for personal gain. Complying with all the city's safety rules. Recognize and understand that city expressly prohibits acts or threats of violence. And complying with the standards of dress, which are set by each department director. Prohibited activities in a workplace. So, this policy outlines the behaviors we would rather not see in the workplace. It is not an all inclusive list. I do have a copy of the policies. You should have those electronically as well. They are out on our intranet, but just to highlight a few, violations or family safety standards. Showing up for work being under the influence. Insubordination. Discrimination in the treatment of coworkers or members of the public. Engaging in malicious gossip or rumors. Abusive treatment of--whether physical or verbal to your coworkers or members of the public. Making degrading comments about a person's appearance. Teasing, kidding, touching, telling jokes that may be perceived as inappropriate. So, we have done Meridian City Council Work Session March 3,2020 Page 16 of 52 most of our harassment training around the city and in that training we explain that it's not how you perceive it, it's how others around you perceive it. So, just be aware and cognizant of who is around you when you're having conversations. Unauthorized disclosure of confidential information from city records. Unlawful discrimination or harassment of other employees. Unsatisfactory performance or the unwillingness to get along with your coworkers. Again, don't have to be best friends, don't have to go to the weekend barbecue, but you do have to have those work conversations. Failure to comply or disregard employment-related rules or policies and engaging in abusive conduct to a fellow employee or a member of the public or using abusive language. And there is a reporting method -- several different methods of reporting that information and I will get into that in just a moment. Harassment discrimination outlines what we define as harassment here at the city and, really, there are two workplace harassment categories. There is sexual harassment and, then, harassment that creates an intimidating or hostile environment. There is also a distinguishing -- distinguishing -- oh, I can't say that word -- at any rate -- between what is uncomfortable in the workplace and, then, what is actually unlawful. So, actions or things that are exhibited that actually cross that line to unlawful or is if it's a -- or a condition of your employment, if it's made for an employment decision or the purpose or fact substantially interferes with an individual's ability to do their work, creating an intimidating or hostile work environment. The methods in which employees or yourselves can report these behaviors that are exhibited in the workplace and you actually have a duty as a city employee to do that is through their immediate supervisor, the department director, or any other director of the city. Human Resources. The Mayor. Or we do have what's called the compliance line. So, it's an 800 number or you can log in online. You can report using your name or you can report anonymously through those methods. We do take these concerns and complaints serious if they are received through any of those reporting avenues. We do look into those matters. Sometimes it's an internal investigation through Human Resources. Other times we contract out to a third party, just depending on the situation and the individuals involved. Through that process we do maintain as much confidentiality as possible. There is a certain amount of information that does have to be shared, but it is on a need to know basis. And, then, we do not tolerate retaliation. So, if someone brings forward a complaint or is part of an investigation and feels like they are being retaliated against or another employee witnesses that, we do ask that they -- they file a complaint or air that concern, so that we can look into that matter. The next policy is disciplinary action. So, reasons we may go down a disciplinary path are violation of a policy or procedure, unacceptable behavior in the workplace, workflow impact or substandard performance. We do have steps of progressive discipline here at the city. So, first we try counseling and coaching, verbal-written warning, which is kept at the department level. Written warning, which is forwarded to the Human Resources Department and becomes part of a personnel file. Demotion. A performance improvement plan, also known as a PIP. Suspension and termination. And I will stand for any questions. Simison: Thank you, Christena. Council, do you have any questions on this training? Well, we appreciate your time and you are now in compliance. Barney: Okay. May I ask who has the sign-in sheet? Oh, awesome. Meridian City Council Work Session March 3,2020 Page 17 of 52 D. Public Works: Solid Waste 101 Simison: Thank you. All right. Up next is Item 5-D, Public Works, with Solid Waste 101, given by Tom and with assist from Emma, I believe. Otte: Good evening, Mr. Mayor and Members of the Council. I'm going to be taking you through a quick introduction of our solid waste program throughout the city. This is in response to the request from Council about kind of getting a little more insight into what is our solid waste program and what it's all about. So, I would like to start off just by introducing the rest of the Solid Waste Department to come up here and stand with me and you can see them all behind me here -- oh, no. Just me. Entirety of your Solid Waste Department is right in front of you. Some things we are going to be going over tonight are some of the key players in the solid waste business in Meridian, our current program, what are our disposal options, what are our rates and how do they get made. Our trash contract and franchisee. Our education and outreach program. And, then, the future of our solid waste program. So, what is solid waste? You can see up there on your screen. You have got our code definition of what is solid waste. Feel free to read that whole thing if you want to. I won't really get into it with you, but just keep in mind solid waste is trash and recyclable material, construction debris, things like that, that people want removed that our contract franchisee picks up. And who makes solid waste? Everyone. You do. I do. The city does. All of the homes do. Schools do. Churches do. Businesses do. Everyone makes solid waste. But how much of that waste do we make? Well, we are looking at residential curbside numbers from 2019. Curbside is our most visible trash thing that people tend to have the most questions about. As you can see it's about 158 million pounds of trash picked up curbside. About 14 million pounds of recycling picked up curbside. A little more than a million pounds of grass and leaves and about 38,000 pounds of glass. To dive into those numbers just a little more deeply, if you -- this is a graph of our total residential trash that's collected curbside by month. You see we average about 4,500 tons a month collected. If you look at that graph you will see there is a little bit of seasonality in there, because we have organics in our trash system when things don't grow in around January, December -- January, December, February, that area, it's a little bit of a downturn in -- in tons collected and, then, as things grow it gets up a little bit more. If you are going down to a per household average, the average household puts out about 259 pounds per month, which averages out to about a ton per household per year, which is right on par with the national average. So, we are right where we should be. Again, you will see that seasonality trend. When we get into recycling you will see it's -- there is still a bit of seasonality, but it's a little bit more of an even keel on the graph. We are averaging about 383 total tons collected per month. You will see the big spike in January. It tends to be right after the holidays. People are getting rid of a little bit more stuff and they just have a few more things to recycle. If you are going into our per household average, it's about 24 pounds per household per month. That's due to the fact that, well, in many cases recycling is quite a bit lighter, tends to take up a little bit more space and it just -- it's only half -- it's only collected half as often. So, when we are speaking about our services what are the current services that we do offer? We offer weekly trash collection curbside. We have the bi-weekly recycling collection. We also have a paper collection on bulk items if people have items that can't fit in their Meridian City Council Work Session March 3,2020 Page 18 of 52 trash container and they want to have a way to get them picked up, that is a service that is offered at an additional fee. And we also have a paper collection on appliances we collect both free and nonfree on appliances at an additional cost as well. In addition to our services that are just kind of fallen under utility bill, we also have a couple subscription services that are standalone services billed through our contractor franchisee Republic Services. Our first one is curbside grass collection. Currently it's a grass only collection and operates April through October. In November people can use their grass cart to pick up -- to put their leaves in as well, so they don't have to buy this crap paper bags for leaf collection. We are averaging about 283 accounts a month throughout the year 2019. They averaged about 1,084 set-outs per month. It's a once a week service. And it ended up with about 49 tons of grass collected. We also have a subscription glass service that can also be a curbside program. Throughout 2019 we averaged about 154 accounts per month. So, that number tended to go up and down. People kind of realized they could consolidate down and one glass cart could serve multiple houses. It's a once every four week collection, so you see the set-outs are significantly lower than per se at once a week collection of about 82 and they averaged about one ton of glass collected curbside per month. With the glass collection we also have a -- an option for people to drop glass off at Republic Services transfer station on Franklin. That averaged about 11 tons of glass collected per month, for a total glass collection comes to about 132 tons in 2019. People also can participate in the optional energy bag program, which is a good landfill diversion opportunity. Our -- our program runs in agreement with the city of Boise, so we do not have a direct agreement with that, we have an agreement with the city of Boise and it's a voluntary program at no additional charge to the residents of the city. So, what are some of the key solid waste players that are actually operating in the city or are paramount to our success? Well, you have the county of Ada in which we reside. They own and operate in the landfill and that's where our waste goes after it goes through the transfer station. We have Republic Services, who is our contracted service provider. We have a pretty good partnership with them. They do all of our collection services for us. You have Western Recycling, they operate the Material Recovery Facility or MRF where all recyclable material collected in the Treasure Valley goes. It's all processed there. It's all sorted there for processing elsewhere. And, then, you have Hardin Sanitation, who is -- who has recently been awarded the Ada county -- the unincorporated Ada county collection contract and they are headquartered right here in the City of Meridian. I would say our biggest most important player would be our city Solid Waste Advisory Commission, also known as our SWAC. Their big job is to review and make recommendations to you, the Council, on the rates request from our franchisee, new program development, program direction -- really anything that might require a decision to be made. They are comprised of Meridian residents and industry experts. They meet on the fourth Wednesday of each month and they have a couple events that they do annually. They participate in our Recycle a Bicycle event, which is a part of the Unplug and Get Outside and they have the Trash or Treasure event, which immediately proceeds our unlimited collection week in the spring. Where does our material go once it gets collected? Well, we got a few disposal options now. The Ada County Landfill, obviously. That's where all the trash goes. It gets collected. It's consolidated at the transfer station. Heads up to the landfill. We also have Western Recycling, as previously mentioned, where all our recycled material goes. And our glass all goes to Momentum Recycling, Meridian City Council Work Session March 3,2020 Page 19 of 52 which is the biggest glass recycler in the country out in Salt Lake. As many of you are very aware, the landfill tipping fee rates are going up a bit. Currently they are 22 dollars a ton. As of October 1st, 2020, they will be 29 dollars a ton. That resolution was voted on and approved last month by the county of Ada. That is a direct pass-through cost that will have a direct impact on -- on our actual rates themselves due per our contract. Right now we don't know exactly what that's going to be proven. Back of the napkin math says probably between 65 and 68 cents per resident per month, but I don't have exact on that yet. We will have those shortly. And we also know that the daily landfill operations known as Push and Pack, actually moving the material and packing it, is up for RFP. That's been awarded by Ada county. As of now I'm not sure who was that -- who that has been awarded to, so I can't tell you what impact that may have on rates, but it could. It might not if the rates stay the same. Speaking of rates, where do our rates sit? Well, just like geographically we are right in the middle of the Treasure Valley in our rates. There is four municipalities above us in costs and there is four that are below us. Our rates are currently $19.78 per month for our 95 gallon trash service at the curb. We also offer two subscription services. You will see there are a couple cities that have unlimited service, so they don't really have a lot in the way of subscription services, because you can just put out anything they want to in really any condition they want to and if you look at Eagle and Star on that, you will see that they currently have unlimited service, but they are working -- their councils are actually working right now to limit what can be put out for service, so they are putting bag limits out or material limits out on what can be collected. So, what makes up our rates? Well, there is really six things that make up our rates. There is trash service, which is actually the vehicle going to your house and picking up your cart. There is a recycle service. There are two separate ones. Obviously, two different trucks going to your house. We have a separate contract amendment known as the recycle processing fee, which some of you voted on in the past. We also have the participation in the countywide household hazardous waste program, which is where that collection is at the transfer station every Monday. We have current rent. There is tax on that rent. And, then, we have the direct disposal cost, the cost to actually get that material to the landfill and those are broken down as follows: Our trash services are $8.26 a month. Recycled service 4.13. Our recycle processing 83 cents. Household hazardous waste at 18, rent at $1.12, disposal $4.76 and tax at seven cents. If you do that math you are going to get 2019's rate. The increase is on the side were how those rates actually went up when the rate -- rate request came through. So, our rate request is based on the CPI index where our franchisee can request up to a certain amount of that CPI index as the cost of doing business increases. So, there was a 20 cent increase on trash service, ten on recycling, ten on that recycle processing fee, which was not CPI, that is a separate amendment, and, then, the CPI increase of three cents, which got us to that $19.78 rate that is our-- effective as of October 1. We have three different service options, so people aren't stuck with just that rate. We have a 95 gallon service, that's 19.78. We have 65 gallon service at 17.78. And we have 35 gallon service at 15.78. What causes those rate increases? As I kind of talked about, we do have that CPI aspect of the contract where the franchisee request an increase based on what the CPI is, but there are a couple of factors outside of that, because of some of what's been going on with the recycle markets it's been more expensive to process recycling, so our franchisee has asked for that increase in recycle processing. The household hazardous waste cost as the county run Meridian City Council Work Session March 3,2020 Page 20 of 52 program as more material goes through that it can cost more, but that can also go down depending on the amount of material processed and the direct cost to the county and, then, just the cost of disposal itself at the landfill gate rates or where ever we are dumping our material go up, that is a direct pass through cost. Getting onto the subject of contract. Our contract was signed in 1999. The company was originally SSI. It became SSC shortly thereafter. We added source separated and curbside recycling in the year 2000. Our contract has a seven year notice of cancellation period. So, if we were to cancel -- to request cancellation of the contract today it would still be valid for seven more years after that. It has an auto renew clause, so if nothing changes the contract just continues in perpetuity and our contract was transferred to Republic Services in 2012 when they purchased SSC. On the topic of our franchisee, though, we do have a pretty good working relationship with our franchisee. They tend to partner with us on city events. They do some sponsorships of things like Public Works Week and other-- and other events. They do donate prizes, like those trucks that you see on the screen, for things like our Trash Talk, Facebook page, and just other little one-off events that we have and they also participate in some of our events, like Public Works Week. That bottom picture you will see is a truck that they actually bring to the Public Works Week Expo to let people get up close and kind of see what a garbage truck is like and they also have been working to convert their diesel fleet to a CNG fleet to really lessen the environmental impact of actually collecting the trash curbside and they are currently working -- I'm not sure if it started yet, but they are working with our wastewater division to use reclaimed water for bin washing and irrigation at their transfer station. On the topic of a franchise, well, how are they doing? Well, this is our --- this is per 10,000 collection. That's a pretty good indicator of how -- how the franchisee is doing. There is not a national average on this, because it really can vary quite a bit, but this is the most common way that it's measured and if you look at August, that's the highest month -- and this is per 10,000. Those are reported misses when people say, hey, my trash wasn't picked up and you need to come back. Even in the worst month of August there was still a 99.6 percent chance that your trash to the curb was serviced at the right day at the right time. So, I would say they are doing pretty well in the trash realm. And this is our recycling. This is per 10,000. You can see a big spike in October. I cannot tell you why that spike occurred, but I can tell you that even in that pretty big spike there was still a 99.73 percent chance that your recycling is going to get picked up on the right day at the right time. So, even slightly better than our trash success rate, which is still a very good rate of service. If for some reason trash can't be picked up, our franchisee does have what are called hard cards that they can put on the cart to educate the residents as to why the material couldn't be picked up. There is three --three columns, essentially, that we put that into. The trash was either not out or was late and isn't set out when the driver went by. It was blocked by something. Car or tree. Too close to something. Or there was material -- extra material outside the cart or on top of the cart that limited their ability to pick it up. You will see from the graph below for trash the most common reason is that the customer doesn't have the cart out when the truck comes by to get it picked up. So, they -- that's the kind of-- that first piece of outreach that the franchisee has to let people know what's going on. In recycling there is even more of a big jump between late and not out and everything else. With recycling being about half as often people tend to forget that a little bit more. I'm sure Mr. Cavener knows sometimes you forget to put it out the night before and you -- you definitely -- Meridian City Council Work Session March 3,2020 Page 21 of 52 oftentimes you can catch the driver in time. As far as our level of education, our city has a very -- our Public Works Department trash in particular has a very robust social media presence. We use that a lot to reach out to people. It's a very straightforward way of getting a lot of people to get a very succinct amount of information. We also do live presentation events to specific groups and different things. I myself have done a presentation on just the topic of recycling through MYAC last year. We have Facebook live events for one offs. We have kind of expanded our Trash Talk page. It started out as just an orange bag education for that energy bag program. It's expanded to anything solid waste. New programs and new opportunities, existing programs, what are the rules, what do I do, cart placement --- really anything you can think of we are trying to put in there to really increase that education and make everyone more successful in what we are doing. We are currently working to develop an education program to be able to take out to schools and other groups that would like more education on solid waste to kind of develop a more defined curriculum and see what people need to be able to continue to expand that education and as things change we are updating where we put what on the website within our -- within our section to make sure that it's easier for people to find and understanding what they need. So, where are we going? So, we talked about a whole bunch of things. Our key players. Our current programs. Our disposal option. Rates, contracts and everything. And we are using those kind of six pillars that we talked about to try to develop a solid waste plan of -- a one, five, and ten year goal plan to really steer -- steer solid waste to where we want it to go -- where you want it to go in the future. So, right now our SWAC subcommittee is working with myself to really build that plan, determine what the pillars are exactly, what falls into those pillars and the direction we will go. So, we will be coming back to you after we get that developed for feedback and say, hey, is this the direction we should go. Is this how we want to do it? Are there particular things you would like to concentrate on a little bit more? We are also continuing to look at what are all of our disposal options. We know what our current disposal options are, but are there different programs or things that will be developed with the Green Sword or just in the future that could be beneficial to the residents of Meridian and, then, as a big part of that we are also working on developing that education program, like I mentioned. And with that I will stand for any questions. Simison: Thank you, Tom. Appreciate it very much. Council, any questions? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I was just curious, Tom. Glass recycling, you said was going to the largest entity now in the country. Where does that glass go and what is it being used for? Otte: Currently -- thank you, Mr. Mayor, Councilman Hoaglun. It's currently going to Momentum Recycling in Salt Lake City and it's actually getting turned into fiberglass insulation. Meridian City Council Work Session March 3,2020 Page 22 of 52 Hoaglun: Okay. Great. Thanks. Because I had seen media reports that some of it was just building up somewhere and I thought certainly we are -- we are using it somehow. And, Mr. Mayor, follow-up question. Yard waste collection, nongrass. Are there any plans in the future to being -- going into that area or what shall I tell my wife what she should do with all her stuff? Otte: Currently it's a -- Mr. Mayor, Councilman Hoaglun, currently it is a grass only collection program. It does go to -- the location that it goes to is curb -- has finished permitting for a composting site. They have brought some information to SWAC that's currently under review. So, I can't tell you where it will go, but I know that they are looking to possibly make some changes. Before anything happens it would come to you anyway. Hoaglun: Okay. Strader: Mr. Mayor? Hoaglun: Mr. Mayor, just to defend my wife, she's a master gardener. She creates a lot of yard waste. I have a composting deal that I do, but she generates more than I can take care of. So, I look forward to seeing what we can do in the future. Simison: Council Woman Strader. Strader: Yeah. Just a quick update as the liaison for the SWAC. The discussion on expanding a potential composting program is definitely underway and I think we are going to be hearing more about that soon. There is quite a bit of consideration that goes into that and it's all going to be part of the solid waste plan, I believe, so I think we just have to stay tuned for more detail, but I share your concern about yard waste. My composting -- my home composting program also lacks capacity. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Could you give us an update on the orange bag program? I was under the understanding that the company in Salt Lake that was processing that had had to shut down their facility for some time and it was just being stored. What's the current status? Otte: Mr. Mayor, Council Woman Perreault, currently, yes, Renewal G is down for upgrades. I don't really have a lot of information, other than that I know the material -- DOW is currently exploring other secondary markets for what they can do and storing material at the same time. I don't have a timetable currently for when Renewal G will be back up. However, we do have a representative from DOW with the orange bag program, who will be speaking to our Solid Waste Advisory Commission on the 25th of March at their March meeting. So, I would strongly -- if you have any questions you would like me to share with them or if you would like to attend, we -- they will be speaking at SWAC and they would be able to more accurately answer those for you. Meridian City Council Work Session March 3,2020 Page 23 of 52 Perreault: Mr. Mayor, follow-up question. Simison: Council Woman Perreault. Perreault: So, if -- are those -- is all of that still being collected and, then, stored in -- at their facility there or are we storing it here in Meridian? Otte: It's still getting -- like just as normal, I think most of it's -- I can't say for certain, so will be postulating a little bit, but I think it's being stored at Western Recycling right now or other -- or at the Renewal facility, but I can't tell you that for certain. That would be much better answered by DOW, but it's definitely still getting collected as normal. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: My colleagues have touched on the questions I was going to ask about, I did have a couple more and it kind of dovetails a little bit of our conversation about composting. It's about the grass collection program and this is something that when it was announced I was really excited about and it seems like every year we have lower and lower participation and so I don't know if SWAC is having that conversation about maybe as composting is something we need to explore, what we can do to breathe some new life into that program. I recognize, like glass, it's an optional program, but it was one that I struggled to be able to participate with as a customer. It frustrated me, quite frankly. I want to support it. I want it to be a success in our community and from what I hear from our citizens they want it, too, but if there is an opportunity maybe for SWAC to work with -- with Republic to figure out how they can kind of improve that program to serve our citizens better, as are also having that conversation about -- about composting. And, then, I guess it's more of a comment, more than a question, but my other question was -- I got asked this the other night and I didn't have the answer. How come our citizens can't buy their recycling bins or their trash bins? I know that there is frustration when they see their-- their statement each month and they are paying a few bucks for rent and they say, boy, if I could just buy my own I would like to be able to do that. Is there a reason why our citizens can't purchase them? Otte: Mr. Mayor, Councilman Cavener, there is a cup -- that's a multi-part answer I will have to give you. So, a part of it -- the reason they are paying for the rent is so if anything happens to the container, it gets damaged or stolen, they don't have to pay anything to get a new one, it just comes in automatically. If you are -- if you get a hole inside of your cart, let Republic know, they will swap it out and you won't even know. They will pick it up, they will give you a new one right after service. I believe -- and I will have to verify this, so I will have to get back to you on it, but I believe if people want to purchase a cart and they purchase one that's compatible with the collection vehicles, they can sign a personal cart waiver and be able to use it, but I will have to verify that with our franchisee before I tell you that's a certainty. Meridian City Council Work Session March 3,2020 Page 24 of 52 Cavener: That would be great to hear that back and that--that would be great information to be able to pass along is that our citizens actually do have an option about what they would want to do. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just a comment, at least from the conversations I have heard so far, that the -- a potential composting program in the future would be an expansion of the grass collection program was how the gal at Republic Services explained it and so the beauty of that would be like it -- it sounded like it could be an all year around type of service where you could hopefully hit multiple categories, because I'm kind of with you; right? If it's just one thing or just grass and just leaves, it's hard to justify the cost I think for the consumer, but I think that the -- at least from the thoughts I had heard, the preliminary thoughts I had heard about the program, it sounded like it could become, you know, something more comprehensive. E. Police Department: Discussion of Meridian City Code Related to Nuisance Tree Abatement Simison: Council, any further questions? Thank you, Tom. So, up next is Item 5-E from our police department. It will be a discussion of Meridian City Code related to nuisance tree abatement and it will be presented by Mr. Everett. Everett: Good afternoon, Mr. Mayor, Members of Council. Thanks for giving me time to come before you today. Each of you has received a proposed amendment and repeal document that applies to our city code, specific chapters are Title 4 and 13 and the driving force behind this is to just allow for better administration of our city code and consistency and to create appropriate due process. Our current code prohibits code department officers from handling nuisances that are trees. The original responsibility was placed upon the city arborist long before there was ever a code enforcement division to handle those types of things. So, Title 13 is the only option that the city has when they are dealing with a nuisance tree and a nuisance tree might be a tree that presents a public danger. It's ready to fall into a roadway. It's diseased. Or it's already dead or parts of it are falling off or it has encroached into a right of way. It's lifting a sidewalk. It's creating some type of hazard. And right now the --the arborist is charged with handling all of those nuisances and the main problem that is the due process that's afforded to the property owner, or the responsible party for the tree is they can appeal to the Parks and Rec's commission. Currently under all of our other nuisances if a property owners would like to appeal, they appeal before this board. So, consistency is the big thing that is the driving force on it. Excuse my cough. Sorry about that. So, right now if the appeal goes forward we have a body that's not used to dealing with any appeals of any nature in relation -- relation to criminal events. The nuisance is a crime if the person refuses to abate that. So, we are trying to streamline that and get around it and make sure that our residents are dealing with the same processes throughout across the board and we are seeing it when we go Meridian City Council Work Session March 3,2020 Page 25 of 52 to a property that has been reported as being the source of multiple nuisances. We deal with nine out of ten of them the way Title 4 requires us to and, then, we say, well, I'm sorry, sir, ma'am, but now you are going to have to talk to the arborist and I would really like to streamline that and make sure we are the one point of service for the community, so we are educating them and we are able to provide that service without giving them the runaround. The changes would completely eliminate Title 13, Section 1 . Title 13, Section 1, is the forestry code and it would be replaced by Title 13, Section 2, which would outline the -- the arborist's duties and responsibilities, but not have them take charge of nuisance trees. So, we are not trying to get away from using the expert advice of the arborist. The arborist would still be encouraged to provide his or her input anytime they would like to do so and, then, my folks would also seek out the expertise of an arborist if it's not a cut and dry issue. If the tree has already fallen and is across the street, it's a cut and dry issue. If the tree just happens to be in a three year dormant cycle that's indicative of that species every 15 years, well, that's -- that's where we want the arborist to come in. But we don't want to bug the arborist with every -- every single decision. So, the change would make a nuisance tree an abatable nuisance, meaning -- in our code we have general nuisances and we have abatable nuisances. The abatable nuisances are defined as those things that we as a city have decided that these need to be taken care of immediately and if the responsible party does not take care of them, then, we will take care of it via our own means or hiring a contractor to come in and take care of that and, then, the property owner, the person responsible for the nuisance, would be charged for doing that. So, there is a few things that can make a tree an abatable nuisance and if it constitutes a public safety hazard, the arborist deems that the condition of the tree presents a danger to life and enjoyment of a property, it can become a nuisance. If it obstructs free traffic on a sidewalk or a street, that's a nuisance. Or if it doesn't provide eight feet above a sidewalk or 14 feet above -- excuse me -- 14 feet above a street, then, it also becomes a nuisance and there are abatement measures that would be incorporated in this amendment that would either require the tree to be pruned or its branches to be removed -- removal of debris, roots, roots systems or stumps or -- or soil displaced by the growth of the tree or as a last resort removal of the entire tree. It's not our goal to move throughout the city and start saying you need to remove that tree, we need to remove that tree. That's going to be our last resort. We noticed that -- or we recognize that we live in a beautiful place and a lot of that beauty comes from the trees we have. So, we have worked hand in hand with Legal and Parks and Rec folks to make sure that we are in agreement on this and getting input from our outgoing arborist and our incoming arborist to make sure that we are not -- we are not missing anything. So, the Legal Department, the Police Department, the Parks and Rec's Department, we all support this change. And I will stand for your questions. Simison: Thank you, Rich. Council, any questions? Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Work Session March 3,2020 Page 26 of 52 Perreault: With this -- how -- two questions. One, about how many of these concerns or violations are you seeing a year and, then, the second question is will this apply to commercial, residential, and any entities in between? So, irrigation districts, any -- you know, the -- the companies that manage along the railroad. Tell us who this would apply to and how that would work. Everett: Sure. Mr. Mayor and Council Woman Perreault, the first part of your question is -- it's hard to answer hard numbers on how many we are handling, because a lot of the -- a lot of the initial complaints are coming through Parks, because folks associate trees with parks, so they are calling in and they are reporting to Parks, so we don't have a total number or a grasp of how many are coming in, because they are coming in across the board, because we don't have that consistency and we don't have an educational campaign to let folks know, hey, if you have a problem, please, call us. But we are -- a ballpark figure we are handling three or four them a month, where we are telling folks -- we are telling our residents, I'm sorry, this isn't anything we can help you with and, then, we are routing them to another city department and that's the last thing I want my folks doing is sending it somewhere else. I want them to handle everything they can that comes to us, to just provide better service to our residents. And, then, the second question -- it would be all trees within the City of Meridian and answer who it will impact the most or who -- you mentioned the irrigation districts or our railroads, property lines and responsibility is difficult to determine and it's very much case by case. The overwhelming application or rule that fits most cases is the adjacent property owner out to the center of the right of way. So, the center of the street. If it's from the center of the street toward their property it's their responsibility. That's not hard and fast in every situation, but that's where we start and, then, we figure out if it's going to stick. Perreault: Thank you. Everett: You're welcome. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Rich, you're doing a hell of a job, buddy. Everett: Thank you, sir. Bernt: You really are. You and your team should be commended for all you -- what you are doing, so good job. Got one question for you. If a citizen is charged for work that we do or a third party does, how are they charged? Or how do they -- how do we collect the money? Just -- Everett: So, it would be much like nuisance leaves right now. If we have to hire a contractor to come in and abate that nuisance, it's the cost of the contractor's time, whatever they bill the city, and, then, there is a one hundred dollar administration fee that Meridian City Council Work Session March 3,2020 Page 27 of 52 gets added to that to ensure the processing and my folks' time and payroll's time and MUBS -- utility billing. Bernt: So, it goes to MUBS. Everett: Eventually it goes to MUBS, yes. And, then, if they don't pay, then, there is a lien process. So, that's the financial side of it and, then, there is a criminal side and if they refuse to comply, then, it goes to prosecution. Bernt: Okay. Perfect. Thanks, Rich. Everett: You're welcome. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much. This seems pretty straightforward to me, but I did want to check -- does the property owner have an opportunity to remediate the situation themselves before this escalates into charging them to do something? Everett: Mr. Mayor, Council Woman Strader, yeah, absolutely. Our goal is compliance. Our goal is never to just outright come and tell someone, hey, we are sending this to court. We work tirelessly with property owners to develop a compliance plan and it's all based on reasonableness. We have no hard and fast date -- if you can show me progress or you can explain a hardship or you can show me something that is reasonable for me to believe you, that, hey, we need more time, we are going to work with you and, you know, sometimes we get exposed to some folks who just cannot come into compliance, whether their age or their physical limitations or things like that come into play and, then, we have a network of community outreach groups that we reach out to and we are always, always, always trying to find a solution without prosecution. Very few of our cases ever actually go to prosecution because of that approach. Strader: Great. Thank you. Everett: You're welcome. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Rich, a couple questions. We are -- we are a few weeks or months away from pear tree season, these trees -- to quote the definition -- offend my senses. Does that mean if we -- if we pass this that I get to call you guys to go bug my neighbor about their stinky trees? Meridian City Council Work Session March 3,2020 Page 28 of 52 Everett: Not at all. You can call me and you can complain about the sticky tree or the stinky tree, but it's not going -- in that situation it's not going to meet the criteria for the nuisance. It's not creating a public hazard. Maybe if you had an extreme case we would have to look into by case by case, but it will allow folks to just start deeming their tree -- their neighbor's tree a nuisance. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Follow up if I may. Great. I worry a little bit about the definition piece where it talks about offending the senses and, you know, a car not being parked in the right place, that's pretty black or white. What offends me might not offend somebody else and so I'm a little hesitant about that and, then, the other kind of follow up to, you know, when we go and do abatement on -- on weeds, we fix it, or solve the problem and, then, if I understand, then, the citizen can come and essentially say I don't want to have to pay for this and I worry a little bit are -- will the process involve cutting down a tree and at that point there is not necessarily the way to replace the tree. Do you know what I'm saying? So, I did see the process -- the due process -- I mean I know what to expected, but I was just hoping you could maybe expand on that a little bit further. Everett: Yeah. Mr. Mayor and Councilman Cavener, I can answer the first part if you can clarify for me where you are reading in the code about the senses -- offending the senses. I think you might be reading a nuisance specific and nuisance tree specific definition. Cavener: So -- Mr. Mayor? Again -- correct. The -- I'm reading nuisance and, then, below it lists the nuisance conditions and so I guess when I read nuisance I say anything which unreasonably injures or offends the health or senses. So, to me that's -- I hate the smell of those dang pear trees. Man, I tell you. And so to me that -- I just -- and I say that kind of, you know, tongue in cheek, but that does appear to be a little arbitrary for me and so don't -- I don't know if we get any explanation as to why that piece is in there. If it's beneficial if that part is removed. Everett: Sure. Mr. Mayor and Councilman Cavener, if you look at the -- the part you're referencing is the actual definition of a general nuisance and a nuisance tree is defined on page three. If you look in the top third of the page it says nuisance tree and, then, it lists what constitutes a nuisance tree. The definition that you are referring to is the general nuisance and if it's an odor that offends, usually that tends to lead us to discover the piling of animal feces that's not being removed -- Cavener: Sure. Everett: -- and things of that nature. But the nuisance tree would not fall into the sense -- the sense category. Cavener: Okay. Meridian City Council Work Session March 3,2020 Page 29 of 52 Everett: The offense of sense. Cavener: Sure. Simison: Councilman Cavener. Cavener: Mr. Mayor, thanks. I get that these -- I guess we are on page two, right below -- at the top of the page you have B, C and D and, then, nuisance is defined and, then, at the end of that it says: Without limitation the following nuisance conditions. So, I guess as I read that -- and we have got smarter legal minds here than I do, nuisance -- and, then, it lists nuisance weeds, graffiti on any surface, snow or ice, vegetation, nuisance trees -- that all of those things to me apply to the word nuisance as defined above that specifically relates to -- I think -- and maybe I'm -- I'm being too much of a stickler on this. I just -- I don't want to create a scenario where, quite frankly, you guys deal a lot with neighborhood issues, that they look for issues -- reasons to call you guys to get involved and we have heard a lot about wanting to not impact the workload on you guys and I don't want neighbors fighting over stinky trees. Everett: Sure. And Mr. Mayor -- Simison: If I could have Mr. Nary kind of reply to that, since he seems to be the legal mind that wants to be smarter than everybody else right now. Nary: Thank you, Mr. Mayor, Council Member Cavener. So, as Rich stated, this specific definition of nuisance tree doesn't include odor. That's what a court is going to evaluate is what's the specific definition, not the general. The general overall definition is nuisances in general, but, then, when you define them specifically and identify what is a nuisance tree, it is the only ones that are basically a hazard. So, that call about a smelly tree is not a -- is not a nuisance tree. Could it be rotting vegetation? Could it be something else? Potentially yes. They have tree debris in their yard that has now created a different type of nuisance, but it's not a nuisance tree. So, the specific will always trump the general and so that's why it's separated out. Everett: And there was a second part to your question, but -- Cavener: Mr. Mayor. Maybe even helping us in how many -- how many trees a year do you guys -- is the arborist cutting down? I mean are we talking about one a year, two a year? I don't -- Mike's here, I thought I saw Mike. I don't know if he's got any insight on this. Barton: Good evening, Mr. Mayor, Councilman Cavener. We have probably cut down two or three in the last ten years. Cavener: Okay. Good enough for me. Thank you. Nary: Mr. Mayor? Meridian City Council Work Session March 3,2020 Page 30 of 52 Simison: Mr. Nary. Nary: Mr. Mayor. I can also add to that. I mean we get a lot of compliance. I mean between both the Parks Department, the arborist, and code when appropriate, we get a lot of public compliance there. So, that's why we haven't had to do it very often. We probably cut more weeds than we have cut down trees. Cavener: Fair enough. Thanks. Simison: Are there any further questions from Council? Is there anybody that would like to provide some direction on this item? Would you like to see it come back before you? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. I -- I understand Rich's argument that it makes sense to move this to a more consistent place for code enforcement, because it is an enforcement matter and understanding that he works with the arborist -- city arborist and the Parks Department on looking at those trees and making the right decisions, I think it makes sense to move that. Simison: I seem to be getting general head nods, so if you want to put this on a future agenda and bring it back -- Nary: We will put it on next week. F. Growth Priority Areas Simison: All right. Council, it is 6:00 o'clock. We had talked about taking a break, but since most of the people in the room I think are here for this next item, I think we are going to try to get through before we go to Executive Session, unless this goes down a really long rabbit hole. I will go ahead and kick this off and we have Mr. Miles here, as well as Mr. Hood, to help in this conversation, but back in January we talked about when -- after the comp plan was finished we had a conversation about growth priority areas. At that point in time it came back to the Council that I thought the -- at the city level we could take a first stab at the growth priority area conversation. So, what you are about to have Mr. Miles kind of walk you through is just a -- a view -- a representation of what we have kind of looked at, which basically entails looking at our current services that we provide, including our Fire five minute response time as a key. The sewer sheds to help identify the areas that we believe could or should be future priority growth areas. And what this -- we will talk about this at the second conversation after I have Dave kind of walk you through some elements of it, but this is -- you know, absent looking at where we plan to put in services or new facilities, that will also I think highlight this even further, but the one thing I would kind of start off with and, hopefully, that we could all agree is enclave parcels would be the number one priority growth areas for the City of Meridian. If we already Meridian City Council Work Session March 3,2020 Page 31 of 52 surround it, they already have Police, Fire access, sewer, water, that those areas make the most sense. So, I actually had him remove all the -- all of those off the map, because it would just -- your attention would be drawn to all the areas that we still have on in-fill from that standpoint, but I was hopeful that we wouldn't have to have a conversation that that should not be number one priority to encourage growth and development in terms of in-fill for our community. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I think I'm tracking with the logic. The only thing I would say is I would that when we are articulating our priority growth areas that we will add the areas that are in-fill back in, just so that there is a message to everyone in the community about, you know, hey, downtown --for example, downtown is a pretty clear priority growth area and that that will become part of the process. So, we are just really talking about the sticking points right now. Simison: Yeah. What we have not done in this conversation -- we have not gone and looked -- I know there was -- Council, some may want to get very specific about a very specific in-fill priority growth area. We are not at that level of the conversation. This is big picture, 90,000 feet. So, that's what you are going to hear from us today and this is just so we get the conversation moving, get general feedback on it. I know there was a desire to first talk to the school district and ACHD. Those steps have not happened. So, this was just phase one, blush one. It really to me shows what we already knew before we even did this exercise, but, hopefully, like you see it on a map, we can come to a general understanding, yes, that's what we think or believe. So, with that I will turn it over the Dave to walk us through. Miles: Thank you, Mayor. Good evening, Council Members. So, as Robert spoke, we have got a -- we have got a map and to Council Woman Strader's point, there are numerous layers and this might be a bit of a working discussion. We can turn things on and off, but to the Mayor's point we tried to make it simple to start with, so we could clearly see some -- some sort of key takeaways on areas as we move forward in the discussion. The objective really was to look at the -- this map that you see here and what you have got colored right now in yellow -- in the bright yellow, for instance, in this area up in the northwest part of the city, are areas that are an amalgamation of three criteria. One is the five minute Fire response, which we worked with the Fire Department to pull in. The other is whether or not there is current sewer main connectivity in that area being constructed or connected. That's compiled on top of whether or not land has been annexed. So, those three criteria are what's represented in that yellow and I will move the map around. It's a little slow on the server, so I apologize for that, and while it uploads as we shift, would be remiss if I didn't thank and recognize the Fire Department, Planning Department, the IT Department and Public Works and particularly Doug Green in IT for spending quite a bit of time playing with these maps. They are -- they are nice pictures, but there is a lot behind it. So, as you see down there at the south area of -- of town, you have got that Meridian City Council Work Session March 3,2020 Page 32 of 52 sort of pale yellow. What that represents is land that's currently annexed and entitled and that's it. So, as we look at these going forward you sort of get a sense at the basic level without adding any additional confusion to the map that there is areas to the south in the city, areas in the northwest and, then, sort of along a boundary of the current edge of the city as it runs --what I will call southeast to northwest. Those are the properties that have identified within the five minute response, current sewer connectivity, and annexed and entitled at this point in time. So, I can pause there if you have got initial questions, because I think this is going to be a bit of a discussion more than a simple recommendation. There are additional layers that we can turnoff. We have got the sewer trunk sheds that we can illustrate as to why some of these boundaries occur that way and I'm happy to do that. But, again, as the Mayor stated, this is initial conversation understanding that would this be back from you all, we would, then, take it to the partners, development community, school districts, highway districts, to talk to them as well and get feedback. Perreault: Mr. Mayor? Simison: If I can -- if I could just continue just for a few -- Perreault: Sure. Simison: -- few more seconds to kind of go into a few things. So, as -- as Dave mentioned, these -- three of these areas show you where we are likely to grow regardless of what we say or do. In the -- in the yellow areas, because they meet most of the criteria that development can come in and move forward. Do you want to show what was the blue areas outside of the five minute response time? Miles: Yeah. I will get to that. Simison: Yeah. I think this is where the conversation really pivots into the importance. So -- correct. Those are the sewer sheds. That sewer shed. Miles: Bear with me. That's -- so that's the current area served by sewer, what you see in the black crosshatched. Simison: And why that matters -- I will just kind of talk -- and it talks about that. I think one of the policy conversations that we would want to have is do we allow development to occur outside of sewer shed boundaries. But those are some of those policy conversations that if it's outside of an area of our -- that we currently could grow to, did we want to do that or not. So, the blue is the -- kind of the important thing I think that we all need to be aware of. Blues are areas which are outside of the five minute Fire response time. That includes areas that are annexed and have homes, as well as a high school that is being built in north Meridian. I don't -- we -- do you want to kind of go to the north as well, just so they can see that element. So, you can see that area up in the northwest, but it is also kind of in that general area and I think that this is where the conversation really begins in terms of where do we want to grow and why. It's very easy Meridian City Council Work Session March 3,2020 Page 33 of 52 for me just to sit here and say, well, we have got a fire station planned for northwest Meridian. We have a police precinct station planned for northwest Meridian. We are looking at potentially doing a -- a plan for those four square miles and, quite frankly, if we build that fire station we solve a lot of issues up there in the northwest. If he turns on that level you can see that. Similarly, in south Meridian we have area -- which is -- as is already mentioned, has already been annexed, which was outside of the five minute response time for Fire and, you know, if that develops -- if the people down in that area, which pulling sewer currently want to develop at an R-4 designation, they are entitled to do that with very little restrictions that the city can impose, whether you wanted to or not. So, we have two extremes in our community in the northwest and the southeast, which -- where we have very similar issues involving existing areas outside of a five minute response time. The potential for growth in both of those areas and how do we -- what are we -- what services are we interested in providing on those areas. So, with that I will stop and let there be a conversation about this information and see where it goes. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I will bite a little bit. So, if I'm understanding -- so, the -- if you could just explain what the purple versus the black little buildings with flags -- are those sewer sheds? Maybe it's a question for Dave. Miles: Mr. Mayor and Council -- Council Woman Strader, those are schools. One is existing, one is future. Strader: Thank you. And then -- and, then, I guess the squiggly gray lines -- are those the sewer trunks? Miles: Mr. Mayor and Council Woman Strader, yes. The one here in brown is the actual sewer trunk. So, this is sewer shed here. This is sewer shed here. And these darker gray lines, if that's what you are referring to, our areas within the current sewer ability area -- areas where we are currently have sewer service and we tried to capture what does that boundary look like. Strader: Follow-up. Simison: Council Woman Strader. Strader: So, just -- if I'm looking at this --just to make sure I'm tracking, so if I'm looking at this what this is sort of telling me is the property shaded in yellow can -- can be served -- we can provide services to, provide a good fire response time. These blue areas already have the potential, because they have been annexed; is that correct? Miles: Mr. Mayor and Council Woman Strader, the blue is areas that have been annexed and currently have sewer, but fall outside of the five minute response. Meridian City Council Work Session March 3,2020 Page 34 of 52 Strader: Uh-huh. Okay. And, then, I guess this light yellow color here all the way at the bottom by like Columbia, what is that signifying? Miles: Mr. Mayor, Council Woman Strader, those areas that are currently annexed and entitled, but don't have the sewer or the five minute response. Strader: And so it sounds like we have a dilemma, which is that we have properties annexed in that we really can't serve yet to the degree that we would like to already in the city and there is a -- my understanding is that along -- starting at like Black Cat, Ten Mile and moving over, that -- to serve those areas would require constructing a new sewer line; is that right? Simison: To a certain extent, yes, unless they were sewered out of shed with a temporary lift station, which can only last for so long, because eventually you will eat up all the capacity in the other upstream, but I think that's part of where this conversation ultimately goes is what is the count -- if you set growth priority areas, then, what is Council's appetite for allowing people to grow outside of those areas. But that would be one way that that would occur. Strader: Uh-huh. Okay. I think I'm following the map. I -- are we ready for some discussion at all? Simison: Yeah. Strader: Okay. I have been pretty vocal about this. I have a real bias toward in-fill development and strongly believe as a city that it's important for us to develop -- especially density closer to transportation corridors and where we can provide the right level of service. It will cost our taxpayers a lot more, in my opinion, to continue sprawling outward without, you know, getting that density in the core of the city first. So, I would be struggling I think already with improving services, especially in the area -- all the way over by Black Cat. If the -- we would have to take a look at the numbers, but my -- my bias in general is to really prioritize in-fill development and it sounds really unfortunate that we have a school literally in the middle of an area that we currently don't provide services to, I would say that that will have to be a priority now, because that decision has been made and the school is being built. But just to kick off the conversation, yeah, my bias is usually toward in-fill development in terms of where I think we should prioritize putting city resources. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I wouldn't disagree with making, you know, enclaves or in-fill one of the priorities. I think that's logical for a lot of different reasons. I wouldn't even -- I would even go as far as to say maybe give some incentives to downtown development or different enclaves or in-fill projects and that's -- we are getting into the weeds a little bit there, but maybe that's a conversation we can save for another day. With that said I also think it's really important Meridian City Council Work Session March 3,2020 Page 35 of 52 that we continue to grow in a smart way and although in-fill is very important, where our current infrastructure is, where West Ada has -- doesn't have every seat filled, there is a lot of, you know, reasons why, you know, in-fill is important. However, you know, I think that we need -- you know, having some priority areas in different parts of the city, whether that's -- whether that's northwest or southeast or other areas maybe by -- I agree with Councilman -- Council Woman Strader in saying that since Owyhee High School is going -- is -- is -- is being built and will open up within a year, I think that's automatically going to be a priority area. I think this -- you know, when a high school is built you are going to see houses, you are going to see construction both residential and commercial. It's just a given. And so I don't want it -- I don't want to make it -- it's really important that we are very up front and honest with our development community. I think we have expectations for them and I'm not -- I think it's important to say that we are still open for business in other parts of the city, other than in-fill and -- and -- and enclaves. Where that is we need to discuss, but I think it's important that we don't start freaking people out with this conversation, you know, focusing on our priority growth areas as in-fill and enclaves. Although important, but there is other priority growth areas as well. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: I completely agree on the -- on the in-fill discussion. I mean that makes sense from a resources perspective. However, we have to make sure that development fits. I mean we had one a month ago that just didn't quite fit. It was an in-fill and -- and, of course, we always reserve that right to determine exactly what goes in there. The yellow areas certainly make sense. They meet criteria, five minute Fire response. Annexed and entitled. Water-sewer. Those are -- are things that are going to run their course. I do have a question when it comes to the blue areas, because they have been annexed, they are -- have water-sewer capabilities, but they are outside the five minute response. I would assume -- and maybe the fire chief might weigh in on this as well -- that there is a cost to being outside the five minute Fire response time by -- by your insurance. Your homeowners insurance would likely be higher. What are the other issues that -- that we have that-- is there anything from a city perspective that's negative to the city, as opposed to just the individual homeowner in those situations is my question. Niemeyer: Mr. Mayor, Councilman Hoaglun, as far as -- I think I see what you are alluding to. As far as any financial cost to the city, the -- the ISO rating is a key factor in that -- in our ability to get to a fire. I think the--the cost--and I'm going to sound a little sentimental, I guess, but the cost is when you have a community that expects service, to what level do you try and provide that service unilaterally, if you will, across the jurisdiction. The five minute travel time is important for us for two reasons -- and I will keep this brief. I have given this presentation before. In a house fire we have a certain amount of time to get a victim out, number one, and a certain amount of time before that fire starts to double in size within the compartment which with that fire started. Typically that's called flashover. That -- that is when it creates very dangerous situations for our firefighters. It's a very superheated gas that, then, essentially, ignites and some would said explodes, some Meridian City Council Work Session March 3,2020 Page 36 of 52 would say it rolls over, some would say it flashes over. So, on a fire those are our two most critical things. People first, get them out, and, then, keep the fire contained. On the medical side, there is two issues that we really focus on. One is cardiac arrest where time is critical to get to the patient and start recirculation and, then, administer defibrillation shots, drugs, et cetera, to try and save a life and that window is about five to six minutes until brain death starts to occur without the intervention. The other area that we focus on is trauma. There is a --there is a golden hour rule with significant serious trauma in which we need to get them to a trauma facility. So, those -- those are our reasons that five minutes is important. As far as the financial costs, the ISO rating -- and we just had that rating done -- certainly within the city, in close proximity to fire stations, your rating is better than if you get further out away from a fire station. Hopefully that answered the question. Perreault: Mr. Mayor. Chief, thank you. Yeah, it does. It's more than just a monetary cost, there is that -- that physical, emotional impact and I guess that's where I think the struggle is going to be if we get a request for this particular area, how-- how do you weigh that? How do you determine it's not just a bottom line dollar amount that we have to -- have to consider, but where -- if they are in a community there are certain expectations that there will be the ability to be served to a certain level and if they are outside of that does that -- does that absolve us when we approve that development that -- well, you know, that's where you chose to live, but by our actions -- and that's -- that's going to be the dilemma. I don't have an answer for that. It's just one of those things that it's hard to quantify in a dollar and cents situation, so -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: To that point, Mark, if -- if -- let's say a county sub is developed, they are the ones that are going to serve them, too, through the rural; correct? Whether they are -- whether they are a taxpayer or a county sub, because of our agreement with the rural, we are going to send our crews out there to fight the fires. Niemeyer: Yeah. Mr. Mayor, Councilman Cavener, great question, and I can say over the last two years we have had much better integration with the county in them hearing our comments and taking those seriously. I would say prior to that not so -- not so much. Chief Bongiorno and I are going next week to give a presentation to the county P&Z, as well as the county commissioners, on growth. So, I think everybody's thinking about growth right now and certainly planning for it. The county subs -- typically what we have seen is maybe three, five, maybe ten home subs, but with the growth we want to make sure that our -- our comments are heard with regards to our response time. Strader: Mr. Mayor? Simison: Council Woman Strader. Meridian City Council Work Session March 3,2020 Page 37 of 52 Strader: Just one thing I -- I think would be helpful would be to understand the investment that we have already made in some of the areas; right? So, if I'm thinking about this the right way, like all the way down to where kind of Eagle and Lake Hazel are, we have already invested it sounds like in a sewer line and sewer sheds and water service and so the fire service is a piece that's missing, but we have already made that investment as a city. So, you know, I kind of think that the -- the sewer shed discussion is a pretty key piece of it, just because the infrastructure investment for the taxpayers I think would be pretty significant to actually go, then, develop that, you know, all the way over to McDermott and that we would have to really weigh the cost of going out there. I think that's a different conversation than an area where we have already made that significant investment and, then, maybe it's a question of timing in terms of when -- you know, how much it would cost just to get an additional fire station and where it could be located to help us get comfortable with the fire response time before we really expand out there. Simison: And I think you have hit the nail on the head to a large extent and that's going to largely depend upon what action the state legislature takes over the next two weeks. I have challenged our chief to say what would it take to get two new fire stations in north and south Meridian and worked with our Finance Department and, quite frankly, until we know our -- our funding model I can't guarantee that we can produce you one, let alone two, because the ongoing operational costs are what really hurts us. So, yes and yes in that context and even to your -- your question about the sewer investments and -- and that's where we --we as a city do have that ability to pull some levers --where we choose not to make our own proactive investments in sewer and water can help to a certain extent, you know, development -- a lot of our development community has been active in doing that. In fact, the one in South Meridian is being done by a developer. They are the ones that are pulling it to our park, to the home of our next fire station. So, development in that area is actually helping us potentially do something, whether we want to do it or not, from that perspective. North Meridian we are in a little different situation. We are in control of placing the sewer infrastructure if we want to grow and develop in that area, but we have been talking -- at least with the previous Council and this has been talking very much about what that area is going to look like and the amount of resources that we are talking about investing and with the road improvements to Chinden and Ten Mile and many of those other roads in that area -- you know, roads I think are an important part of this conversation when it comes to not just where the schools are going to be, but what -- what's the road like in that area and, quite frankly, with Chinden being developed or improved all the way out to Highway 16, that makes that area in that northwest Fields area much more viable to develop, because you don't have to make the road infrastructure improvements as other areas of our community, as a consideration. But think it will be important, based upon whatever this conversation ends, we need to match this up with what -- what the ACHD five year workplan will look like, where they plan on making improvements. I'm hopeful -- you know, the schools -- we kind of already know to a certain extent some of where their investment will be, but this would also give them a roadmap to a certain extent and a time frame and I think the conversation we even have had with the development last week where we talked about a date certain or before they said that they would pull a building permit, those are conversations we can talk about from a timing standpoint where if we -- if it's important to us to have a new fire station, Meridian City Council Work Session March 3,2020 Page 38 of 52 does that play into this consideration. You know, what is our timing for this and I -- you know, from my perspective I'm looking at four years. Like what do I have influence in helping do for four years to plan for it and that's where -- if we are going to talk about growth priority areas, that's what I think we are really looking at. Where as a city are we looking at working with our partners to make investment -- and let's not mistake. The development community is our partner in this conversation. To Council President's point, they need to be hearing what we are saying and we need to be listening to them as to what makes sense and doesn't make sense from that perspective. Cavener: Mr. Mayor? Simison: Mr. Cavener. Cavener: Can you help me articulate from a process standpoint what would be the difference between a City Hall internal process, if somebody -- if an applicant comes to us in an area that we have identified as a priority area versus an area that wasn't a priority? And Council Member Bernt put it I think pretty accurately, we don't -- we are not saying we are closed -- I hope that's not the intention. So, if I'm an applicant and I live in a growth area and I want to develop, what does that look like for me differently than somebody who maybe lives across the street from a growth area. Simison: I'm going to speak for Caleb for one second on this, but I think that, you know, if-- last year when we were going through the comp plan, the Planning Department gave I think some feedback to certain developers, like Council doesn't have a lot of interest in modifying -- or processing comp plan amendments during this time frame. I think that's the -- that's what you would start with is a general message of Council has not been supportive of sewering outside of the shed. So, if that's what it takes for you to do your development -- we are never going to tell no one no. Anyone has the right to apply from that standpoint. But I think it's really giving the Planning staff the ability to give direction to the development community about where we want growth to occur and where we don't want growth to occur, but they are always welcome to move forward. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: I probably won't get any closer to the 90,000 feet on this at first blush, but what might have missed from your or Dave is understanding the broader principles that this is trying to address that led to the selection of the metrics on the screen in front of us. There is probably something that was defined that led you to say, for example, five minute response time, as opposed to police response time or proximity to parks or five year work plan overlay with ACHD or -- so, what were those principles that made the list on the left be the ones that -- the right ones to address? Simison: Councilman Borton, it was really where we have our services and where they have a right. That's -- that's what it really came down to. We have not overlayed the Meridian City Council Work Session March 3,2020 Page 39 of 52 other elements that -- that could or should matter to that point, but it -- I start with the -- with the general premise in any of these conversations, that Meridian residents who currently pay taxes should get the services that they are paying for and when we can display that our Fire Department can't get to a home within five minutes, under the ideal conditions. It's my understand this doesn't take into account traffic jams or otherwise -- that I think helped lay the groundwork for some of the conversation in looking at these two areas specifically. But, no, nothing else has been taken into consideration at this point in time in terms of parks, roads, schools, just city -- city services. The police department was in the room for the conversation. They are much more mobile, they admit that, and as you grow you can expect additional officers from that standpoint. The Police Department does envision a south Meridian station,just like a north Meridian station. So, if we determine both of these areas, for example, would be the priorities and you could probably see them coming forward to say, okay, well, we need to be thinking about where that station should be. If it's just one, then, maybe they would -- they would prioritize their resources to that area. Our ultimate point was we can't do what we have been doing, which is growing all the way along this ridge effectively for the long term. Or outside of sewer sheds where that can create a larger issue. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I'm curious if -- maybe -- I'm sure we will find out more based on what the legislature does, but are -- are you of the opinion now that we already need to make a choice between -- since we are prioritizing the southeastern part of Meridian versus the northwestern part, based on a resourcing perspective? Simison: Council Woman Strader, I'm hoping not. I'm hoping we don't have to do that. But if the legislature were, for example, to do a zero or two percent, I think we would have to seriously consider it. If our goal is to create a -- build a fire station in one of these two areas. Other things not necessarily. Strader: Yeah. I mean I think it's important to keep in mind it's also a question of time frame, you know. Right? So, you know, it doesn't mean that people can come in front of us in a nonpriority growth area with a thought process or an idea or a proposal on how they want to build services or that we couldn't consider it, I think what that would be signaling to people is, look, if you want to you -- if you want to build a significant development in an area that we haven't invested in the sewer shed and the trunk line to support it, that would be a huge infrastructure investment for the city that, frankly, it sounds like our taxpayers can't pay for at this point, then, that situation is going to be exacerbated potentially. So, you know, I don't think it's that we are closed for business, it's really we are having to grow very smart and we are going to have to -- it sounds like make some -- hopefully not, but maybe making some difficult choices in terms of prioritization. You know, having a -- having a major high school in an area that to me just -- it may be my -- my bias as a parent, but I just think we can't have a high school that's not supported by Meridian City Council Work Session March 3,2020 Page 40 of 52 an adequate Fire response time. That -- that to me is a bright line. I don't think we have a choice about that. So, I could get feedback on that for sure. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just to -- and along Council Woman Strader's points about you have a -- have a high school there and -- and we have got yellow out there, it meets the criteria as you have defined and we have got yellow in other areas and you look at Ustick Road, for example, and ACHD will have to invest and we have competing proposals where they improve something in yellow in the northwest or is it in the south where they are dealing with limited funds and what, you know, in some ways I'm thinking maybe my comments aren't helpful to developers to know where we are coming from, because there are so many variables when a development comes before us. That's -- that's the hard part and competing interests in areas that you go, yes, that meets criteria, it fits and that fits, but when you are dealing with other entities of schools and their capacity and ACHD and their ability to fund road expansion purposes, that's -- that's --that's what makes it difficult. So, it's hard to give direction saying, okay, everything in this color will -- looks good to me, but it just doesn't work that way and, in fact, to your point, Mr. Mayor, about Chinden being expanded is very helpful, but to get to that point you had to approve the development to get the funding for private entities to expand and receive tax dollars and rebate. It wasn't being funded just to -- we can have future development, it had to be funded by development, because the dollars weren't there. So, that's kind of the deal that we are dealing with in some of these situations. That's only on state highways. It doesn't apply to county roads. So, it's -- it's -- it's an interesting conundrum when -- when these applications come before us and it's just one of those things we have to -- have to work through. That's why we get paid big bucks; right? Simison: So, just to kind of -- like as I -- just to kind of help us move to the next place, because, as I said, this was just meant to have a general conversation at this point in time. Does anyone disagree that those are -- those two areas are not the areas that we should at least be focusing further on at this point in time? Is there another area on this map that you say, no, I think this should be our priority growth area, as compared to those two? This is just the first step. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: When you say these two areas, are you referencing northwest Meridian and southeast Meridian? Simison: Correct. From outside of in-fill, but yes. Because those are the two areas we can go look further at over the next two weeks as we see what the legislature does and see what the possibilities could be or not be, because to the point we can overlay the Meridian City Council Work Session March 3,2020 Page 41 of 52 ACHD five year work plan, but we can also prioritize road projects if you think it's important into one or two of those areas, more so than the others in ACHD, because this is where we are making investments, but we were -- where we -- where we would like to see investments, where we would like to see our partners make investments, all those different elements. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: A question maybe for you and -- or staff. Priority to me sometimes is singular. Does staff have a recommendation about which one is more of a priority? Simison: Councilman Cavener, we have not asked staff to make that conversation. I think we have -- I think we all agree that we both see the challenges and the needs for both of these areas at this point in time. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Just wanted some clarification. So, am I of the understanding that this map is going to continue to evolve and that we will be adding additional layers from -- with information from ACHD and perhaps the school district before we openly define what our set of priority growth areas are? Simison: Yes. Absolutely. I mean we plan on having a conversation with their -- with them, to get any feedback, if they see something differently from that standpoint. Perreault: Thank you. Hoaglun: And, Mr. Mayor, what you are asking is then -- to focus, then, on that northwest and that southeast area to do additional information gathering, talking to our partners, school district, ACHD and others to see what information is needed, what information you can provide back to us and planning staff to -- to determine how we can move forward in those areas? Simison: Councilman Hoaglun, yes, that is the ultimate question and I think it goes -- as I mentioned before, it plays right into we are having a conversation about a police station in this area. We have talked about investing dollars from our planning staff to do a more in depth analysis of the --those four square miles up in that area. We have a library going in. We have road improvements going in. So, you know, we can bring all that back as to the whys from that standpoint, but if for some reason Council were all of a sudden to say southeast Meridian is a higher priority, then, we should really think about whether or not the investment should continue up in the northwest and convert -- or, conversely, in the northwest is where we do it and the southeast grows as development grows, but we do Meridian City Council Work Session March 3,2020 Page 42 of 52 so knowing that we may not be able to provide that five minute response time and is that -- is Council okay with that? There is no requirement that there is a five minute response time. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: To that point -- and maybe -- I think Council Member Borton talked about -- this is really a 90,000 foot view. What neighboring jurisdictions with -- I forget what the term is -- where we support each other, what that does to response times along -- and specifically around our -- our easterly border and perhaps part of our northerly border -- mutual aid. Is that is -- and what that -- if that has any impact on our -- on our response times and as the city of Boise, Eagle, Star and our county partners, do they adopt that same five minute response that Mayor Simison kind of was quick to point out there is nothing that requires that, so what -- what are other jurisdictions adopting is what would be good to know. Niemeyer: Mr. Mayor, Councilman Cavener, to the point of travel time, that is a jurisdictional decision. The national recommendation is four minutes. That's very tough for any jurisdiction to meet. We have not found one yet in the country that's able to meet that. You literally have to have fire stations about every three blocks. The city of Boise, for example, is a little bit less than ours. Some of the more rural departments have not set those standards. They are typically a one station departments covering 80 square miles. So, they are a little bit resource thin. As to the mutual aid aspect, I did meet with the fire chiefs in the northwest corner where we have known that's going to be a priority at some point in time to the Mayor's point. We met with the Nampa chief and the Star chief. They have no stations planned in that area, especially over into the four square miles or, sorry, the -- yeah, four square miles. I did have that right. Currently that is -- that four square miles is in the Star fire district, minus the areas that we have already annexed. But the Star fire chief knows eventually that is the city's area of impact and we will be looking to annex that. In the south with Kuna. Kuna Fire Department has one station currently. They are looking at building a second station, but that is actually going further east than the city of Kuna. They have a large development going on out there and that is their planned second station. So, to answer your question in the area do we have strong mutual aid that could help cover it, not -- not really from those two departments, both north and south. Cavener: Mr. Mayor, follow up. Simison: Councilman Cavener. Cavener: Chief, when you talk about Boise is a little bit less, is less meaning they are faster than us? Niemeyer: Faster. Meridian City Council Work Session March 3,2020 Page 43 of 52 Cavener: What's their -- and what's their -- Niemeyer: I think theirs is 4:30. 1 would have to confirm that, but I believe that's what it is. Cavener: Mr. Mayor, I think that -- it kind of gets is to -- at least where I stand at this and it has been this piece that I have really wrestled with about this term priority growth area. If the conversation is where do we need to have our next fire station, I think without a doubt northwest corner is where it needs to be. To Council Member Strader's comments, we have got a high school that's going there, we have got to support the folks that are out there. I struggle with saying this is the area where we are going to apply our services or create incentives that grow in a certain area, something along those lines. I'm not quite there on that particular piece. I mean maybe this is me just not being astute to it, but all of Meridian is a priority for us and I'm not trying to say that for any of us it's not, but to say one area is more important than another right now, it's not something at least I'm comfortable coming to that conclusion. It's just not something that I'm -- I feel really comfortable to say one way or another at this point. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: If I may address your concern, Councilman Cavener, I -- I don't know that that's what we are trying to say. I think it's more along the lines of the development community has -- has really encouraged us to help them understand where we would like to see the city move and grow and not only that, but there are a lot of questions that come into the city about why a certain service isn't provided or a certain location or certain time and so this helps us be able to clarify those specific parcel by parcel answers as well. So, I wasn't sure if you were getting at, you know, is -- is there a point to making this map or if you are just -- or if your concern is that we may give an impression to the -- the -- the property that's not in those priority growth areas that they are not important to us, I don't -- I don't think that that's what we are trying to communicate and I think the way we -- that we share this information is important. I think that's sort of what you are -- you are -- you are putting out there is that we want to be really clear what the --the purpose of the priority growth areas are, that it's for us to help manage our budget. It's for us to help figure out how we move forward as a city and, then, also to help our development community as well. So, that -- that wasn't actually really why I spoke up, though. I spoke up because for me the -- the piece that's missing is I would like to see -- I realize there is a lot going on on this map and there is -- it looks like there is even more sections that can be added, but I would like to see also an overlay of which parcels are in development stage or which applications have been approved, if that could be added to this map, so that we can see -- because I -- if I am remembering correctly, there are a lot of homes going into the southeast area or that are planned to go into the southeast area, not as many going into the northeast area, even though we have a high school there. So, I'm curious if there is any way for us to use the tool that the Planning Department already has, which shows what our current applications are and at the time that we make that final decision about Meridian City Council Work Session March 3,2020 Page 44 of 52 our priority growth areas that we can see some sort of overlay of where those applications have been approved, because the -- the amount of approvals that have happened are -- are significant. Miles: Mr. Mayor? Simison: Mr. Miles. Miles: If I may, Mr. Mayor and Council Woman Perreault, we can certainly talk to the IT and Planning Department about layers to add. It became such a cluttered mess to work with -- preliminary plats are something that can be added very easily and I think to the -- to some of the points of all the discussion is the preliminary discussion of where do you start, what do you add, what do you show was that we are hearing from you all considering applications, as well as what planning is working on from the comp plan perspective and sort of a starting point of saying, okay, of the city services which one are those most -- those highest priority services that we should look at as we consider building a map as a tool to support your decisions and help guide you as you make your decisions. So, that was some of the why with the Fire response and the annexation and the service -- the sewers. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: One of the things, too, that we need to consider -- to that point of having an overlay, they -- is -- and maybe we take a look at commercial areas that are available for development, because I think that's going to be a prime driver. In many ways we are going to respond to where development is going. I mean we are not -- we are not going to try that and when you look at Highway 16 and what's occurring out there, there are going to be major development there and down Chinden and if they ever get a -- Highway 16 extension -- enough money for that -- but I'm not holding my breath. But to me I -- with the high school and with development that's planned out there, that makes that the 1-A, as opposed to the 1-B, which is in the south for -- for major areas to focus on. So, we know what's being planned out there commercially. There is going to be a lot of money invested and it's commercial, it's going to be residential, they are building a high school there for a reason, to -- because of the growth that's happening. We are going to continue to grow in the -- in the -- in the south -- southeast, but we only have so much money and where do we put that. Probably that -- that northwest area. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I really take Councilman Hoaglun's point well and I agree with that, I think it's -- we are going to develop southeast Meridian and we are going to be developing the whole city eventually. I don't think we are saying that any part of Meridian is not important. I Meridian City Council Work Session March 3,2020 Page 45 of 52 think it's a question of time frame, but it's a question of our investment in infrastructure and -- and how much it costs and would it make sense to pay for at any given time. Right? And so if we focus on our in-fill development and we try to prioritize where we clearly will need to put a fire station, if you want to have any kind of decent service, you know, to these areas, that needs to become a priority compared to building a brand new sewer trunk all the way through an area that we currently don't have development. Like I am comfortable telling people I would not feel comfortable approving a project now that would require an entire new sewer shed and a new sewer trunk, because of the exorbitant cost. At this time I don't think that would make sense for our budget. So, I think it's okay to say that. You know, I don't think it's a negative thing. I think it's just helping people understand how we are prioritizing certain areas in terms of where we are investing in our own infrastructure. Simison: With that I'm happy to bring this conversation to a close. If you have additional comments or whatnot, please, feel free to pass those along directly to Dave Miles. We will take this further -- we will talk to our partners and, quite frankly, once the legislature wraps up for the year and we have an idea about what decisions we truly need to make, I think that's where we will have that conversation. My understanding is that they hope to give us a three or four year funding idea if they do something or if they give us nothing and, then, we will know that as well, which makes this conversation very quick and very easy. So -- okay. Thank you. G. Fire Department: Coronavirus Infection Prevention Efforts Simison: Item 5-G. Turn this over to our fire chief. Niemeyer: Mr. Mayor and Council, thank you after that good discussion, we are now going to talk about virus. We understand the COVID-19, otherwise known as the Coronavirus, which is making the news, is certainly on the minds of you all, it's on the minds of our employees, it's on the minds of our community, so we want to provide an update -- J.D. and I are going to tag team this. I'm going to talk a little bit in general terms about where we are at and, then, J.D. Hendrick, our division chief of EMS, is going to talk a little bit about how we are prepared as emergency responders to handle an outbreak should it occur here in Ada county. So, as you know if you follow the news -- and I'm hoping I can direct you to the CDC's website, which we will talk about in this presentation as the factual news regarding COVID-19, but it is being updated daily. This was taken last night. If you look at it today we are up to 60 cases and the numbers are changing. Currently 12 states are involved. Idaho is not yet one of them. It does not mean that it's not here, it just hasn't been confirmed to be in Idaho. You can see as far as illnesses, there was two deaths as of yesterday. There is now six. Those are Washington state. All really centered around a healthcare facility, a nursing home in Kirkland, Washington. If we can -- I will just click through here. So, there is a map, again, as of yesterday. I just looked at it before the presentation. That map has not changed as far as the number of states involved. With confirmed cases you can see Idaho is not one of them, but of concern for us is that we have Washington that we know we have cases confirmed with deaths. We also have Oregon. As recently as yesterday Pendleton, Oregon, at Meridian City Council Work Session March 3,2020 Page 46 of 52 Wildhorse Casino, I believe, had a case there. So, the concern is we can't close our borders. As with any epidemic we have faced in the past, whether that's H1 N1, whether that's Swine Flu, anything else we have faced in this valley potentially, this is another virus that we are prepared for and we will talk a little bit about that. So, I want to talk a little bit about guidance. We just sent an e-mail to all city employees this evening, while this discussion was being prepared, with some information to our employees on what they can do today and what the city is doing moving forward as far as planning for any outbreak that we may have here in Ada county. Part of this recommendation is really what we can do as individuals in our business life and our personal life to really help prevent that spread and to keep each individual as safe as possible. Avoid close contact with people who are sick. The CDC recommends six feet. You will see other numbers that say three feet. We recommend six. That's if you know they are sick, which I will talk a little bit more, but -- but understanding currently in Idaho, as well as most other states, the challenge with COVID-19 is that we have a parallel influenza outbreak as well. So, trying to discern the symptoms, there is really no change in symptoms from one to the other. We will talk about that a little bit. Avoid touching your eyes, nose, and mouth. A lot of people are fearful that COVID-19 is living on surfaces. The CDC will tell you right now they anticipate that to live on a surface for about three hours max. What you need to be concerned about is heavy surface use, meaning door handles, some of those things that people are touching a lot. So, part of our recommendation that you can see below is to wipe down those heavily used surfaces, that's part of the recommendation from the CDC. Cover your cough or sneeze with a tissue. If you don't happen to have a tissue, I don't right now, and I have been sneezing today, just sneeze into your elbow, that helps protect -- really what we are trying to avoid in any virus spread is those droplets that come out when you sneeze or cough. That's really what the fear is and that's what the carry is is going person to person. Clean and disinfect frequently touched objects. We covered that. Follow the CDC recommendations using a face mask. There is a shortage of face masks right now in this country. The face masks are heavily needed for healthcare workers, nurses, emergency responders. The CDC is strongly recommending if you think you might protect yourself with a face mask, it's not going to do a lot of good if you follow the other guidelines. There is a lot of folks that are buying face masks, that's kind of a protective measure. If we follow the guidelines that shortage will be stopped and we can produce more face masks. I talked to the chief of Spokane. At Sacred Heart they are a little bit concerned, because they are running out of face masks. So, we want to make sure the healthcare workers have those. If you are infected, hopefully as part of the advice is you are going to see your doctor. He or she will recommend a face mask if they feel it's appropriate. So, that's kind of the issue with face masks. Wash your hands off. And this is the most important thing to help spread any virus is to wash your hands off and I also noticed you have gel in front of you. We are also making sure there is jell in every department in the city. That is another quick and easy -- if you don't have access to soap and water, that alcohol gel helps to contain that spread of any germs, any virus. So, really we are focused on this message right now is how we can prevent that spread. This also goes with the flu as well. This is the same guidelines you have with influenza. Whoa. I did not mean to do that. That's not part of the presentation really. A little help, Chris. There we go. So, what are we doing as a city to prepare for this. We had an initial meeting -- a planning meeting with Mayor and his staff. Also in attendance were the Meridian City Council Work Session March 3,2020 Page 47 of 52 Police Chief, HR, Legal and Finance to talk about how we are going to move forward, how we are going to communicate. Some of the work that we are doing with the Emergency Management Committee will be coming up. That same committee is the one for your knowledge that there were around that kind of managed the Snowmageddon event here in Meridian and made sure we were prepared and also mitigated that. We are working in very strong coordination with Ada County Emergency Management. Some of you know Joe Lombardo. That's Joe's office in the county that really oversees emergency management for the county, as well as coordination with Health and Welfare, CDC and, then, our local health district. We are working with ACEM on the communication out to the public and employees. A couple other points on this. Because this is a new virus there is not a lot known. That's the challenge with this virus. It's -- it's a novel virus. It's new. It has its own strains. There is not a lot known. We are learning as we go with this one, much like we learned with H1N1, much like we learned with SARS, much like we learned with Swine Flu as well. Currently testing for COVID-19. There is an approval process, if you will, between the healthcare provider and the health district. So, I know -- I have asked -- been asked it quite a bit. I don't feel good. Should I go get tested for Coronavirus. Number one, that's a discussion you are going to have with your primary care physician or an urgent care physician. Number two, that decision will be made by that physician. We are not here to recommend one way or the other, but I think a lot of people think they can run to an urgent care and get tested. That's not necessarily the case. If you don't have a lot of the checkboxes, if you will, the travel, the exposure, et cetera, you may not get tested, because, again, there is a strong epidemic -- or I wouldn't say epidemic -- a strong influenza predominance going on right now and this mirrors the -- the influenza as well. So, the other information that we will be releasing to the public in a unified voice throughout the county is we really want to push people to the CDC website. This is where the most factual information is going to be and the most up-to-date information is going to be. We are encouraging folks not to use Facebook as your means of news with regards to Coronavirus or Twitter or Snapchat or -- I don't know what the other ones are. I'm getting older. And sometimes the nightly news even kind of accentuates things a little bit. So, we really want to push people to the CDC website for the most up-to-date, relevant, factual information. Here in Idaho we want to push you to the Idaho Department of Health and Welfare. They are tracking COVID-19 in Idaho and that's really where we are getting our information. So, that's where we want you to get your information as well. Central District Health, we also encourage folks to go on there. They have not yet ramped up any Coronavirus information, but they are mirroring the Department of Health and Welfare for the state of Idaho. So, I'm going to turn it over to J.D. and, then, we will wrap up and follow up with -- with some questions. I'm sure there is a bunch. But we want to talk a little bit about what Ada county responders are doing in preparation in case any outbreak occurs. So, I will turn this over to J.D. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: J.D., can you just scroll back one just so I can take a picture of that screen. Just for like two seconds, please. We are good. Thank you. Meridian City Council Work Session March 3,2020 Page 48 of 52 Hendrick: Good evening, Mr. Mayor and Members of the Council. Kind of going forward a little bit, as far as the Fire Department and Ada county's response, as you see before you this is kind of the standard flu response that we would get if we suspect somebody with the flu. So, our responders are going to have gloves, glasses, masks and, if possible, to have gowns as well. Right now there is a shortage of all these items and so we are trying to figure out how we can best supply those. Right now we do feel that we have enough gloves and masks for what would be a significant call volume in the next few weeks. As far as on scene, if the person has been evaluated by our responders, both with Ada county and Meridian Fire, through their assessment if they feel through these questions that the patient has -- is suspicious of the Coronavirus, then, they will, then, contact the EMS battalion chief and, then, contact the hospital in preps for them to send a patient to the hospital. The hospitals all are working with us on this preparation. They have special rooms specifically designed to have these patients if they were to show up and so this is mostly just relying on the hospitals and their reliability -- or their availability to handle this. And, then, after the call we are just encouraging all of our crews to just continuously use substances, like bleach solution, to wipe our equipment that we have used on scene and we are trying to limit the amount of personnel that are within that six foot rainbow area you might say to -- so that we don't have so many firefighters and EMS folks exposed to that specific person. So, we are trying to limit the number of people right there close to that person doing face-to-face interactions. And, then, lastly, we did kind of do an emergency online training that was sent out February 3rd. So, all of our providers have received the information and we are keeping up to date with CDC and Central District Health recommendations as they add. Another thing that's happening -- hopefully with the 911 dispatch center is that they are supposed to be asking people if -- because they are getting inundated with flu-like symptoms, just in the normal influenza, call screening, but they are trying to ask these people if they have had any travel or any sort of connection with people who have traveled outside of the United States, specifically Southeast Asia, but the calls -- the call takers can only do as best as they are provided information, but they have been given guidelines as to what to ask and, hopefully, they can be able to kind of buffer some of the responses that were going on. And, then, we are working with all of our access partners, specifically Central District Health and the Center for Disease Control, to make sure that we are up to date on all this stuff. We have a major planning session for Thursday morning. All the major players will be there and, then, we are, of course, working with Ada County Office of Emergency Management in preparation for this. And with that we will stand for questions if you have any. Simison: Council, any questions? Niemeyer: Mr. Mayor, let me -- if I could, let me get to one more thing that I didn't cover in -- in the update. From the City of Meridian's standpoint, the city currently has a COOP plan. It's called the continuity of operations plan. We did that with the county about six, seven years ago. It's a -- it's a plan that allows us to know if we have to shut this building up, for example, for whatever reason. Wind event. Epidemic. Whatever the issue is. Where are we going to move people to, so that we can continue our essential services. That plan also identified within each department if we had to send people who -- who are essential who are nonessential. If you look at the CDC guidelines -- and they just put one Meridian City Council Work Session March 3,2020 Page 49 of 52 out today for employers. We are really following -- and what we have in that plan is the best practice in case we have to shut some folks down, in case we have extreme absenteeism. If we have a lot of our folks, our employees, again, infected is the word that came to mind. Sorry. That they have to be off work for a prolonged period of time, now how do we make it up. How do we cross over, how do we make sure the city can still run. So, we do have that plan in place. If we exhaust all of our resources, to Councilman Cavener's point about mutual aid even, we have talked about that as fire chiefs, so if a department of one gets heavily infected and they lose all their employees, how can we help them out, how can they help us out. So, those discussions are taking place as well. I apologize I didn't cover that earlier. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Mark, kind of teed up kind of where my -- my question is. I work for a national organization, we are having conversations right now about our nonessential employees to be able to work from home and, you know, take your laptop with you in case we had to close down the building. From an operation standpoint I'm just curious are we -- are we starting to have those discussions with our employees and, then, what type of communication -- or I guess are you getting a lot of requests from the public about this and what we are doing to educate the public from City Hall about this. Niemeyer: Two great questions. Simison: Go ahead, chief. Niemeyer: Perfect. From the standpoint of essential, nonessential staff, if we had to go there, the only update we are doing and we are getting the director team together, is when the plan was created six, seven years ago -- we have some different players now and so we will make sure that that plan is updated, so that we know if we have to flip that switch who is essential, or is nonessential. We are working with IT to talk about remote work and how many people can we get on that server remotely, all those good things that I'm sure you are talking about as well. And, then, your second question community outreach, community messaging. We want to make sure in this county--and Meridian is no different -- that our message to the community in general is the same. We don't want conflicting messages Boise to Nampa to Meridian. So, that's when I worked with Joe Lombardo's office to make sure the message is consistent with the healthcare system, et cetera. We will steer folks to the right place, for example, the websites. I think it's very important, too, to understand -- and I think you all understand this -- if an epidemic occurs there is only a certain level of things that our city can do. We can help our community get information. We can help educate them. But when it comes to who gets quarantined and who doesn't, as an example, we do not make that call. That's the Health District that makes that call to the healthcare system. So, I think there is a lot of apprehension on what's the city doing. I think we are doing a good job. We will do even better as we continue to meet on getting that information out to the community, but I think in times like this Meridian City Council Work Session March 3,2020 Page 50 of 52 Snowmageddon was a good example, we also need to be honest with the community, what are we providing and what can we provide and what we can't provide here is the resources to make sure you know who to ask. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: You know, we all have our different social media ways in which we communicate with those that are interested in what our opinions are and what we are doing. I would advise our City Council to probably stay away from advertising, you know, different aspects of this Coronavirus. If you feel like you want to advertise or share posts that have been made by the city that are -- that have been worked out with our stakeholder partners as well, I think that's fine -- Niemeyer: Yeah. Bernt: -- but I do believe there is a lot of misinformation out there in regard to this -- this situation. So, I don't think it's our responsibility to be the experts of the Coronavirus in the City of Meridian. So, I would hope that we would just step back, let the city operate and share what the city gives us or share with the public and I think that would be fine. Niemeyer: Certainly. Mr. Mayor, Councilman Bernt, to that point Shandy is very involved with Joe Lombardo's office from a PIO. We just talked about this today in the meeting with the Mayor. Joe's office is planning on doing the social media outreach on facts. Shandy will tie into that and, you know, re-Facebook, re-tweet, re -- whatever the others are, to make sure that we are consistent in the messaging -- Bernt- Right. Niemeyer: -- that the right messaging is getting out. That's a great point. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Thank you very much for that update. I think one thing that might be helpful -- I like to focus on things that we can control and one thing that I -- that has occurred to me -- I just wanted to throw it out there -- is we are having, you know, a lot of public hearings, we have sometimes large groups of people coming into City Hall, I just think from a practical perspective if we did see, you know, community transmission of the COVID-19, would we want to explore or do we have a plan for like a hosted conference call, for example, as an alternative for a public hearing if someone wanted to participate. I just want to throw that out there, because there is good technology to have hosted conference calls and conference calls have come up in the past as a potential technology we wanted to explore and maybe this set of circumstances would lead us to explore that a little more, Meridian City Council Work Session March 3,2020 Page 51 of 52 just so we could keep your business as usual in the event that this did happen. I would hate for us to be unable to have a public hearing for something. Simison: I will reply just to that a little bit. There are certain technological limitations that are in conflict with your statements. We can't do business as usual and do a hosted conference -- conference call. Even from a technology standpoint we -- I mean we do have the ability to have one person in this room and everyone else could call in from the City Council perspective. What we don't have the ability to do was to do a meeting in here and have a host of conference call that pipes in so everyone else in the room can hear and some of those elements. Those were -- those are some of the challenges why we had to back off of that being able to take remote testimony from that standpoint. So, it would -- it would somewhat of a legal question from that standpoint in terms of what would -- what we could legally do if we were to do it differently. Strader: And just to follow up, you know, in -- in my business in the past we had hosted bank meetings, we have hosted conference calls with certain providers where they did have the ability to have a speaker line for folks that were presenting and, then, they would have a mechanism for participants to call in, provide their name, address, contact information and dial a number to ask a question and so I'm -- you know, maybe it's an AV thing and also a legal thing, but I -- I just think it might make sense for us to look into it a little more, just because I had direct experience with it and it's worked great for hosting remote meetings that are controlled where you can get people's critical information. Simison: Council Woman Strader, I'm not saying we can't do it, I'm saying we can't do it in this room with the public available as well in the same -- and stream it. That is not capable. We could certainly hold a meeting with the community on an outside conference call line to do that. Strader: Thank you. That's helpful. And certainly, you know, plan -- plan for the worst, hope for the best, but maybe it makes sense to make like a backup plan. Simison: All right. Thank you. Appreciate it very much. Niemeyer: I do believe that was J.D.'s first presentation in front of Council. Just wanted to point that out. Item 6: Executive Session per Idaho Code 74-206(d): To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code; and 74-206(f): To communicate with legal counsel for the public agency to discuss the legal ramifications of and legal options for pending litigation, or controversies not yet being litigated but imminently likely to be litigated Simison: Council, we are to Item 6 on the agenda. Bernt: Mr. Mayor? Meridian City Council Work Session March 3,2020 Page 52 of 52 Simison: Councilman Bernt. Bernt: I move that we move into Executive Session per Idaho Code 74-206(d) and (f). Hoaglun: Second. Simison: I have a motion and a second to move into Executive Session. Is there any discussion on the motion? If not, clerk will call the roll. Roll call: Bernt, yea; Borton, yea; Cavener, yea; Hoaglun, yea; Strader, yea; Perreault, yea. Simison: All ayes. Motion carries. MOTION CARRIED: ALLAYES. EXECUTIVE SESSION: (7:09 p.m. to 8:14 p.m.) Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move we come out of Executive Session. Hoaglun: Second. Simison: Motion and second to come out of Executive Session. All those in favor? All ayes. MOTION CARRIED: ALLAYES. Bernt: Mr. Mayor, I move we adjourn. Hoaglun: Second. Simison: All in favor? Motion carries. Any opposed nay. Motion carries. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 8:14 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 3 / 10 / 20 _ MAYOR ROBERT E. SIMISON DATE APPROVED ATTEST: CHRIS JOHNSON - CITY CLERK CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: 0 Title of Item - Keep Subdivision Fire Emergency Access Easement 0&00 ATTACHMENTS: De ' Type I Easement Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 3 of 222 ADA COUNTY RECORDER Phil McGrane 2020-026422 BOISE IDAHO Pgs=6 LISA BATT 03/05/2020 08:12 AM CITY OF MERIDIAN,IDAHO NO FEE EMERGENCE'ACCESS EASEMENT AGREEMENT THIS AGREEMENT made this 3rd day of March ,20 20,between (kP 2- Tr_ ,hereinafter referred to as"Grantor"and the City of Meridian, an Idaho municipal corporation,hereinafter referred to as"Grantee"; WITNESSETH: WHEREAS,Grantor is the owner of real property on portions of which the City of Meridian is requiring an access area for emergency vehicles as a condition of development approval; and WHEREAS,Grantor desires to grant an easement for ingress and egress across those certain parts of Grantor's property defined herein to allow for emergency vehicle access; and WHEREAS,Grantor shall construct certain improvements upon the easement described herein; and NOW,THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit"A"and depicted on Exhibit`B"attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a non-exclusive easement and right-of-way on, over,across and through Grantor's property with the free right of access'to such property at any and all times and for the purpose of allowing egress and ingress to and from the property for emergency vehicle access. Pursuant to the International Fire Code,this access road shall be constructed of an improved surface capable of supporting 75,000 GVW; TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns forever; THE GRANTOR,hereby covenants and agrees that no structures shall be constructed, erected, or placed upon the surface of the easement area that would materially impair the normal operation or use of the easement area for emergency vehicular purposes.No parking of vehicles within the easement area shall be permitted. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures,trees,brush,or perennial shrubs or flowers within the area described for this easement,which would interfere with the use of said easement,for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto, that the Grantor shall repair and maintain the access roadway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR _ Y /�AcIGSE tom. PA/Vt✓vlvAJ, STATE OF IDAHO ) ) ss County of Ada ) a This record was acknowledged before me on l F6 date)by .JQ�L L H-u-✓y , on behalf of J M P j I rt e. , in the following representative capacity: pre ESr D 6N-r (type of authority such as officer or trustee) REBECCA W JENSEN COMMISSION#62470 NOTARY PUBLIC STATE OF IDAHO IMY COMMISSION EXPIRES 11/22/2025 Not ry Signature I My Commission Expires: a cJ Meridian City Council Meeting Agenda March 3,2020— Page 5 of 222 GRANTEE: CITY OF MERIDIAN K)a Robert t. Simi on, ayor N j' N ` ' Attest by Chris Plinson, r ' erk STATE OF IDAHO, ) ) ss. County of Ada ) This record was acknowledged before me on 3-3-2020 (date)by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. yy t s jNa&wW sE 1$je..s a i ^'C rl p Notary Signature 1-2 NA My Commission Expires: 3- 022 C ^ PAII S LAND SURVEYING PLLC Jarron Langston Date: 1-24-2020 Job No.: 7017 EXHIBIT"A" KEEP SUBDIVISION EMERGENCY ACCESS EASEMENT NO.1 DESCRIPTION The following Describes a Twenty foot (20.0')wide Strip of Land for the Purpose of an Emergency Access Easement being a portion of NE1/4 of Section 5, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County Idaho, and more particularly described as follows: COMMENCING at a found Aluminum Cap "PLS 4106" Marking the East 1/4 Corner of said Section 5; From which, a found Aluminum Cap Marking the Northeast Corner of said Section 5 bears, North 00°00'04" East, 2678.12 feet; Thence, North 27°02'00" West, 1372.07 feet to the POINT OF BEGINNING: Thence, Northwesterly 30.10 feet along the arc of a curve to the left having a radius of 423.50 feet, a Central angle of 04°04'21" and a Long Chord which bears, North 86003'17" West, 30.09 feet to a point; Thence, North 00°36'06"West, 143.31 feet to a point; Thence Southeasterly 30.40 feet along the arc of a curve to the left having a radius of 54.00 feet, a Central angle of 32015'27", and a Long Chord which bears, South 89057'08" East, 30.00 feet to a point; Thence, South 00036'06" East, 145.36 feet to the POINT OF BEGINNING: The above Described Strip of Land contains 0.10 Acres(4,282 Sq. Ft), more or less. 82�5, 1 623 1 lth Ave. South,Nampa,ID er6d an Ci y'�ou0n8c�1 Mee 0 A5 -Q.JaaMl C&25�aget r �ls@gmail.com =r Q \ O CID Cn v r m O O N N r rn CDo Z cn c 0 x Z m O � rn w O 0 N 70 ^' I Zrn G> 00o r Im gc !n z w C7 z � < n m o o � o � m � m a m n0 rn co -� Z U) trD A Z O rn = m W (1) Z N m g N O m rn o Z ww m O L4 � z K) mm G) 0 � , rn r n� CR o o = m � m L9 goo � � DO o ,r m 0 O O Z fn z �n 0 Z� A Dm 0 z o I Q n m �'O / o I D =1 z O W oz O �. c Cn -- PROP NN e `�`�� y ���� /Oy D O CD / ry nj �\ -4 9 `" a `R N V O —� 0sp , -v i/ 0 O rn N 00000'04"E 2678.12' A BASIS OF BEARINGS D` g o j Meridian City Council Meeting Agenda March 3,2020— Page 8 of 222 C D=32°15 27" R= 54 0 9 J e.p >O $� A Q III AS A J/2740 8 51 0 R=423.5 D=4° 7017-EMERGENCY ACCESS EASEMENT No.1 Fl/27/2020 Scale: 1 inch= 17 feet File: 'tact 1:0.0983 Acres(4282 Sq.Feet),Closure:n00.0000e 0.00 ft.(1181879),Perimeter-349 ft. 11 Lt,r-423.50,delta=004.0421,chord=n86.0317w 30.10 12 n00.3606w 143.31 13 Lt,r=54.00,delta=032.1527,chord=s89.5708e 30.00 14 s00.3606e 145.36 Meridian City Council Meeting Agenda March 3,2020— Page 9 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.13. Presenter: Estimated Time for Presentation: 0 Title of Item - Keep Subdivision Water Main Easement "w ATTACHMENTS: De Type to Easement 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 10 of 222 Project Name(Subdivision): ADA COUNTY RECORDER Phil McGrane 2020-026423 Keep Subdivision BOISE IDAHO Pgs=6 LISA BATT 03/05/2020 08:13 AM CITY OF MERIDIAN,IDAHO NO FEE Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional information). WATER MAIN EASEMENT THIS Easement Agreement, made this 3rd day of March ' 2020 betweenJHP 2 Inc ("Grantor"), and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE, in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures,trees,brush,or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 01/01/2020 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Jackie L Hammond ackie L Hammond STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on a5 Fe b o24`lgdate) by ,Jackie L Hammond (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of JHP 2 Inc. (name of entity on behalf of whom record was executed), in the following representative capacity: President (type of authority such as officer or trustee) RE13-E669-W JENSEN JA COMMISSION#B2470 NOTARY PUBLIC Notary Signature STATE OF IDAHO My Commission Expires: k A- MY COMMISSION EXPIRES 11/22/2025 Water Main Easement Version 01/01/2020 Meridian City Council Meeting Agenda March 3,2020— Page 12 of 222 GRANTEE: CITY OF MERIDIAN Robert E. Simi n or ! / L ql= IL7IAN SSAL Attest by Chris Jo son, City C er STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 3-3-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Na&wWl� Notary Signature A �: N s '' My Commission Expires:3-28-2022 , y�,`�".«, ,-,t.,y, . Tom• ,ylM ;"122's.�.,y,�ry�n,r, '�, Water Main Easement Version 01/01/2020 r C PA S LAND SURVEYING PLLC Jarron Langston Date: 06/07/19 Job No.: 7017 EXHIBIT"A" KEEP SUBDIVISION WATERLINE EASEMENT DESCRIPTION The following Describes a Twenty foot (20.0') wide Strip of Land for the Purpose of a Waterline Easement being a portion of NE1/4 of Section 5, Township 2 North, Range 1 East, Boise Meridian, City of Meridian, Ada County Idaho, and more particularly described as follows: COMMENCING at a found Aluminum Cap Marking the Northeast Corner of said Section 5; From which, the East 1/4 Corner of said Section 5 bears, South 00°00'04" West, 2678.12 feet which is being Monumented with a found Aluminum Cap "PLS 4106"; Thence, South 56°46'39" West, 137.47 feet to a point; Thence, South 89°50'26" West, 629.55 feet to the POINT OF BEGINNING: Thence, South 00°04'30" East, 229.81 feet to a point; Thence, North 90°00'00"West, 20.00 feet to a point; Thence, North 00004'30"West, 229.76 feet to a point; Thence, North 89°50'26" East, 20.00 feet to the POINT OF BEGINNING: The above Described Strip of Land contains 0.10 Acres (4,596 Sq. Ft), more or less. o r 3{Y�Y as i 11d1 n r 623 11th Ave. South,Nampa,ID 83651 T. (208)442-0115 C. (208)608-2510 o rgray.cls@gmail.com Meridian City Council Meeting Agenda March 3,2020— Page 14 of 222 N W n r-r � cD =r i o D CCD r- m p o y :E O O � O Ul rC-t 0 O f> C ICnCZ- / 'm o N fy 8 rn W C7 O I p y o rn O Im co � m rn m 0 Q Im 1'I m o N 00°04'30"W 229.76' O z rn ly -1mm � w S 00°04'30"E 229.81' co W o -P�, rm - I Do z o z Z —i — Z 0 O I p D � m 0 ( p n 0 _ O z CA C c.n a' z —� E a� PRO,., O N CA_ 0� n w z S o ��� O z Z m aQn� m o Z m m � " Q O O p m co Cn o o rn 0o p D o n m / v m 4P W g I _ _ �— S 00"00'04"W 2678.12' SOUTH EAGEL ROAD A BASIS OF BEARINGS Meridian City Council Meeting Agenda March 3,2020- Page 15 of 222 n89°50'26"e 20 i � o O(O (D A p 'O Y t/7/19 ', �qQ d 6 0 , 20 n90°00'00"w 7017 - WATERLINE EASEMENT 6/7/2019 Scale: 1 inch= 26 feet File: 'ract 1:0.1055 Acres(4596 Sq.Feet),Closure:s00.0717e 0.01 ft.(1/88301),Perimeter=500 ft. 1 s00.0430e 229.81 2 n90.0000w 20 3 n00.0430w 229.76 4 n89.5026e 20 Meridian City Council Meeting Agenda March 3,2020— Page 16 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.C. Presenter: Estimated Time for Presentation: 0 Title of Item - Owyhee High School Sanitary Sewer and Water Main Easement ,A& -A AN ATTACHMENTS: De Type loa Easement Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 17 of 222 ADA COUNTY RECORDER Phil McGrane 2020-026063 BOISE IDAHO Pgs=14 LISA BATT 03/04/2020 11:13 AM CITY OF MERIDIAN,IDAHO NO FEE Project Name(Subdivision): Owyhee High School Sanitary Sewer&Water Main Lasement Number: Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 3rd day of March 2020 between Joint School District No.2 dba West Ada School District ("Grantor")and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV.01/01/2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Mary Are Ranells, Superintendent STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on Da 1 (date) by ►�Ylc tU Ra.ne 13 (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of (4 -t- A5 ,,54yp/ (name of entity on behalf of whom record was executed), in the following representative capacity:� (type of authority such as officer or trustee) �1\1111111H11//// �� \\���� R NEWeoz.Y/// WCOMm otary Signature EXPIRES2-1 — My Commission Expires: �- r oo's�gTE OF\e ��� SION NU� ������ Sanitary Sewel' hMit�pA3��ain Easement REV.01/01/2020 Meridian City Council Meeting Agenda March 3,2020— Page 19 of 222 GRANTEE: CITY OF MERIDIAN Robert E. Simis a or )1A Il7IAA1�-- A tM f by Chris J son, C i t ikkbb STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 3-3-2020 (date) by Robert E. S i m i s o n and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) Notary Signature My Commission Expires: 3-28-2022 ("FIARLENEWAY per, a"A"r E 10F zDAHD 0,3 Y.a Y^5p A y t Sanitary Sewer and Water Main Easement REV.01/01/2020 LEGAL DESCRIPTION ==: THE 1�4r Page 10F 4 GROUP January 23, 2020 Project No.: 118001 EXHIBIT"A" SEWER&WATER EASEMENTS CITY OF MERIDIAN WEST ADA SCHOOL DISTRICT SEWER&WATER EASEMENT EXTERIOR BOUNDARY An exterior boundary of an easement located in a portion of Parcel "A" as shown on Record of Survey Number 11348, recorded as Instrument Number 2018-036119,Ada County Records,situate in a portion of the East One Half of Section 32,Township 4 North, Range 1 West, Boise Meridian,Ada County, Idaho, being more particularly described as follows: COMMENCING at the South Quarter Corner of said Section 32 (from which the Southeast Quarter Corner of said Section 32 bears South 89°17'50" East, 2651.02 feet distant); Thence North 00°36'39" East, 24.93 feet on the north/south midsection line of said Section 32; Thence South 89°23'21" East,41.01 feet to the POINT OF BEGINNING: Thence North 00°36'39" East, 3246.79 feet to a point on the north boundary of said Parcel "A"; Thence on said north boundary line,South 86°41'44" East, 20.02 feet; Thence leaving said north boundary line,South 00°36'39" West, 529.48 feet; Thence South 89°23' 21" East, 11.48 feet; Thence South 00'36' 39" West, 20.00 feet; Thence North 89°23' 21"West, 11.48 feet; Thence South 00°36'39" West, 22.26 feet; Thence North 90'00'00" East, 290.45 feet; Thence North 00°00' 00" East, 28.00 feet; Thence North 90'00'00" East, 20.00 feet; Thence South 00°00'00" West, 28.00 feet; Thence South 90'00'00" East, 391.07 feet; Thence North 00°00'00" East, 13.00 feet; Thence North 90°00'00" East, 20.00 feet; Thence South 00°00'00" West, 13.00 feet; Thence North 90'00'00" East, 10.00 feet; Thence North 00'00'00" East, 28.00 feet; Thence North 90°00'00" East, 32.00 feet; Thence South 00'00'00" West, 28.00 feet; Thence South 90°00'00" East,464.33 feet; Thence North 00°34' 24" East, 336.86 feet; Thence North 89°25' 22" West,20.50 feet; Thence North 00°34' 35" East, 32.00 feet; Thence South 89°25' 22" East, 20.50 feet; Thence North 00°34' 24" East, 93.17 feet; 462 East Shore Drive, Suite 100, Eagle, Idaho 83616 208 939.4041 thelaridgroupino.com Meridian City Council Meeting Agenda March 3,2020— Page 21 of 222 January 23, 2020 Page 2 Thence North 65°08' 30" East, 37.63 feet to a point on the east boundary line of said Parcel "A"; Thence on said east boundary line, South 00'34'42"West,39.86 feet; Thence leaving said east boundary line, South 65°08' 30"West, 3.30 feet; Thence South 00°34' 24"West,452.97 feet; Thence North 90°00'00" East, 2.95 feet to a point on the east boundary line of said Parcel "A"; Thence on said east boundary line, South 000 34'42"West, 20.00 feet; Thence leaving said east boundary line, North 90°00'00"West,497.91 feet; Thence South 00°00'00" West,792.12 feet; Thence North 90°00' 00" East, 14.38 feet; Thence South 00°00'00" West, 23.50 feet; Thence North 90°00'00" West, 14.38 feet; Thence South 00°00' 00" West, 573.79 feet; Thence North 90'00'00" East,484.53 feet to a point on the east boundary line of said Parcel "A"; Thence on said east boundary line,South 00'33' 19" West,20.00 feet; Thence leaving said east boundary line, North 90'00'00"West,484.33 feet; Thence South 00°00'00" West,7.41 feet; Thence South 45'00'00" West, 108.63 feet; Thence North 90'00'00"West, 232.76 feet; Thence South 67°30'00" West, 1.03 feet; Thence South 22°30'00" East, 20.08 feet; Thence South 67'30'00"West, 20.00 feet; Thence North 22°30' 00" West, 20.08 feet; Thence South 67'30'00" West,31.24 feet; Thence North 90°00'00"West,422.20 feet; Thence South 00°36' 39" West, 587.97 feet; Thence North 90'00'00" East, 791.86 feet; Thence South 00°00' 00" West, 20.00 feet; Thence North 90°00'00"West,91.77 feet; Thence South 00°33' 19" West,46.10 feet; Thence North 89°26'41" West, 20.00 feet; Thence North 00°33' 19" East, 45.90 feet; Thence North 90°00'00" West,452.29 feet; Thence South 00°36' 39" West,46.11 feet; Thence North 89° 23' 21" West, 20.00 feet; Thence North 00'36' 39" East,45.89 feet; Thence North 90°00'00" West, 208.01 feet; Thence South 00'36'39"West,455.85 feet; Thence South 89'23' 21" East, 45.36 feet; Thence South 00'36'39" West, 20.00 feet; Thence North 89° 23' 21" West,45.36 feet; Thence South 00°36'39"West,40.24 feet; Thence North 89° 17' S0" West, 20.00 feet to the POINT OF BEGINNING. Site Planning•Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100•Eagle, Idaho 83616•P 208.939.4041•www.thelandgroupinc.com Meridian City Council Meeting Agenda March 3,2020- Page 22 of 222 January 23, 2020 Page 3 EXCEPTING THEREFROM #1 INTERIOR BOUNDARY An interior boundary of an easement located in a portion of Parcel "A" as shown on Record of Survey Number 11348, recorded as Instrument Number 2018-036119,Ada County Records, situate in a portion of the East One Half of Section 32,Township 4 North, Range 1 West, Boise Meridian,Ada County, Idaho, being more particularly described as follows: COMMENCING at the South Quarter Corner of said Section 32(from which the Southeast Quarter Corner of said Section 32 bears South 89°17'50" East, 2651.02 feet distant); Thence North 00°36'39" East, 1168.96 feet on the north/south midsection line of said Section 32; Thence South 89°23'21" East, 61.01 feet to the POINT OF BEGINNING: Thence North 00°36' 39" East, 565.56 feet; Thence South 89°23' 21" East, 216.49 feet; Thence North 00'36' 39" East, 27.00 feet; Thence North 89'23' 21" West,45.66 feet; Thence South 00'00'00"West,7.00 feet; Thence North 89'23' 21"West, 170.90 feet; Thence North 00'36' 39" East, 83.31 feet; Thence South 89'59' 20" East, 216.24 feet; Thence North 45°00'40" East, 45.58 feet; Thence South 89'59' 20" East,492.23 feet; Thence South 00°00'00"West, 197.01 feet; Thence North 90°00'00" West, 21.20 feet; Thence South 00°00'00"West,35.50 feet; Thence North 90'00'00" East, 21.20 feet; Thence South 00°00'00"West,33.37 feet; Thence North 90°00'00" West, 19.44 feet; Thence South 00'00'00"West, 20.00 feet; Thence North 90'00'00" East, 19.44 feet; Thence South 00'00'00"West,341.93 feet; Thence South 45'00'00"West,75.09 feet; Thence North 90°00'00" West, 13.27 feet; Thence North 00*00'00" East, 21.00 feet; Thence North 90*00'00" West,20.00 feet; Thence South 00'00'00"West, 21.00 feet; Thence North 90'00'00" West, 195.18 feet; Thence South 67'30' 00" West, 52.26 feet; Thence North 90°00'00"West, 138.17 feet; Thence North 00'00'00" East, 19.00 feet; Thence North 90°00'00"West, 20.00 feet; Thence South 00'00'00" West, 19.00 feet; Thence North 90°00'00" West, 259.84 feet to the POINT OF BEGINNING. Site Planning•Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100• Eagle,Idaho 83616•P 208.939.4041•www.thelandgroupinc.com Meridian City Council Meeting Agenda March 3,2020- Page 23 of 222 January 23, 2020 Page 4 ALSO EXCEPTING THEREFROM #2 INTERIOR BOUNDARY An interior boundary of an easement located in a portion of Parcel "A" as shown on Record of Survey Number 11348, recorded as Instrument Number 2018-036119,Ada County Records, situate in a portion of the East One Half of Section 32,Township 4 North, Range 1 West, Boise Meridian,Ada County, Idaho, being more particularly described as follows: COMMENCING at the South Quarter Corner of said Section 32(from which the Southeast Quarter Corner of said Section 32 bears South 89°17'50" East, 2651.02 feet distant); Thence North 00°36'39" East, 1857.83 feet on the north/south midsection line of said Section 32; Thence South 89°23'21" East, 61.01 feet to the POINT OF BEGINNING: Thence North 00°36'39" East, 821.21 feet; Thence North 90'00'00" East, 733.74 feet; Thence South 00°00'00" West, 16.36 feet; Thence North 90°00'00" East, 10.00 feet; Thence South 00°00'00" West,772.73 feet; Thence North 89'59' 20"West, 67.00 feet; Thence North 00'00'40" East, 11.00 feet; Thence North 89'59' 20" West, 20.00 feet; Thence South 00°00'40" West, 11.00 feet; Thence North 89°59' 20" West,364.50 feet; Thence North 00'00'40" East, 11.00 feet; Thence North 89°59' 20" West,20.00 feet; Thence South 00°00'40"West, 11.00 feet; Thence North 89°59' 20" West,41.01 feet; Thence South 45°00'40"West,45.57 feet; Thence North 89°59' 20" West, 207.75 feet to the POINT OF BEGINNING. The above described easement contains 219,166 square feet(5.03 acres), more or less. PREPARED BY: spy I•.4� The Land Group, Inc. Sti� ��CEN A Michael Femenia, PLS pp a 5 �. FOF� 4 S. 01/23/2020 .-r Site Planning•Landscape Architecture•Civil Engineering•Surveying 462 E.Shore Drive,Suite 100•Eagle,Idaho 83616•P 208.939.4041•www.thelandgroupinc.com Meridian City Council Meeting Agenda March 3,2020— Page 24 of 222 W. 11 CMILLAN RD. _ BW _ _ _ gp��S89°21'58"E 642.72' —1321.29'— B/W 13 —1321.44'— will o z I II E1/4 ter - - - - IL — — J— SECTION 32 S.33 _ - - - C1/4 �� I DETAIL II S.32 II SEE SHEET 4 III #2 INTERIOR BOUNDARY II ll AREA:±596,741 SQ.FT. (13.70 AC) i MIII II LLA °�cEN o sL� 23/2020 DETAIL of II I o I II SEE SHEET 3 I S CO #1 INTERIOR BOUNDARY ` 00 J II AREA:±500,006 SQ.FT. (11.47 AC) LU II _ II M II r = = = = - - - - - - A EASEMENT AREA:219,166 SQ.FT. (5.03 AC) — MI I f II DETAIL I W IL — — —SEE SHEET 2 I i Ir - � - - , m III SE CORNER II SECTION 32 II T.4N.,RAW., B.M. � S.32 ' R S.32 S.3 g� — S89°17'S0" 2651.02'— "�V° — —R/VV S.5 R7W—� S.5 IS.4 W. �U�S'� C. RD. ' SECTION 32 E 0 500' 1000, Exhibit "B" Horizontal Scale: = 500' Project No.:118001 Date of Issuance:01/23/2020 z THE City of Meridian LAND Sewer & Water Easements o ryq _ GROUP West Ada School District r- �sa Meridian City Council Meeting Agenda March 3,2020— Page 25 of 222 of I I� I IJ II II II I II I II II JI I I - - - - - - - - - - - - -L53 - - - - - - - - - - - - - v Imo _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ J L63 to � L59 ���� L55 J�J J"-J L61 L57 I I II I cc II II II II cc I I c l l � ,p,LL I S m o I I o W I I a 5 2 � I I �L65 Tf OF I I �� AEL I 1E L2 L67 01/23/2020 L1 L69 _ e R/W R/W R/W R/W R/W� R/W i 3 ' IS1/4 I i SECTION 32 3 3 E 0 150' 300' a Exhibit "B" Horiz Project Scale:l = 150' s Date of Issuance:01/23/2020 S 2 �zs %=THE City of Meridian LAND Sewer & Water Easements o ry a� • GROUP West Ada School District CM �sn Meridian City Council Meeting Agenda March 3,2020— Page 26 of 222 I II jl� III �11J lIJ II II II I I 1-108 I I POB-#2 INTERIOR BOUNDARY L1Ll 9 I I I L115 L114 I I I 1 02 I I L116 1113 — L112 — L111 --II L36 I — L118 — - - - - - - - - - - - - M f I L78 — A� L80 I 108 ti I J L76 L75 L74 Z;I I L72 J L82 I I I J I I L84 I L85 I L86 I L87co I I J L88 I I co II coI I I� I I J 00 I I w I I J1 I — — — — — L90 I-1 — c — — — CD z I I POB-#1 INTERIOR BOUNDARY L921 I A- — — — — — — _ — — — — L93 A,*71- L43 L42 J 1 I L701 I — —L101 L100- L986 L95 L94 — /ao — — — — L97— L46 L45 �p,L LA L51 L47 �5ti� �\r L50 L49 L48 �W II a 5 ZS 9 I I I re0F � AEt.s 3 I i 01/23/2020 M I N I 3 3 E 0 200' 400' Exhibit "B" a Horizontal Scale:1" = 200' Project No.:118001 Date of Issuance:01/23/2020 S 2 a Na �i=THE City of Meridian LAND Sewer & Water Easements o qT€ mom GROUP West Ada School District co Asa �30 Meridian City Council Meeting Agenda March 3,2020- Page 27 of 222 I II - - � _ _ TO J M I I I L26_'I y L30 NI II N f J C"DI L24 CIO o II z II I M II �I J I II I I Q� -7L1 9 L20L L167 L8 L1 L11 3 L1 ML3 2Lg L10 -- - - - — — — — — — — — I I - - L104 L105— - - - - - - - - - - - - — — — — — — — — — — — — L34 iI— — — — � II II II II I I II II I II II I II II II II I I I I Ac NA 5 � I Ep I II II � o Ilr co JIIJ T9r E OF 3 I I 1-108 I I 01/23/2020 I POB-#2 INTERIOR BOUNDARY L109 I I I L110 I I L115 L114 L102 I I 1-116 L113 — L112 — L111 I L36 1 I — L118 — ,�� - - - - - - - - - - - - M L80 L78 I L38 E 0 200' 400' Exhibit "B" a Horizontal Scale:l" = 200' Project No.:118001 Date of Issuance:01/23/2020 THE City of Meridian LAND Sewer & Water Easements o GROUP West Ada School District Asa Meridian City Council Meeting Agenda March 3,2020— Page 28 of 222 Line Table Line Table Line Table LINE BEARING LENGTH LINE BEARING LENGTH LINE BEARING LENGTH Li S00°36'39"W 24.93' L16 N90000'00"E 20.00' L31 S00034'24"W 452.97' L2 S89°23'21"E 41.01' L17 S00°00'00"E 13.00' L32 N90000'00"E 2.95' L3 N00°36'39"E 3246.79' L18 N90000'00"E 10.00' L33 S00034'42"W 20.00' 1-4 S86041'44"E 20.02' L19 N00000'00"E 28.00' L34 N90°00'00"W 497.91' L5 S00°36'39"W 529.48' L20 N90°00'00"E 32.00' L35 S00°00'00"E 792.12' L6 S89023'21"E 11.48' L21 S00000'00"E 28.00' L36 N90000'00"E 14.38' 1-7 S00036'39"W 20.00' L22 N90000'00"E 464.33' L37 S00°00'00"E 23.50' L8 N89023'21"W 11.48' L23 N00034'24"E 336.86' L38 N90000'00"W 14.38' L9 S00°36'39"W 22.26' L24 N89°25'22"W 20.50' L39 S0000090"E 573.79' L10 N90°00'00"E 290.45' L25 N00034'35"E 32.00' L40 N90°00'00"E 484.53' L11 N00°00'00"E 28.00' L26 S89°25'22"E 20.50' L41 S00°33'19"W 20.00' L12 N90°00'00"E 20.00' L27 N00034'24"E 93.17' L42 N90000'00"W 484.33' L13 S00°00'00"E 28.00' L28 N65°08'30"E 37.63' L43 S00°00'00"E 7.41' L14 N90°00'00"E 391.07' L29 S00034'42"W 39.86' L44 S45°00'00"W 108.63' L15 N00°00'00"E 13.00' L30 S65°08'30"W 3.30' L45 N90°00'00"W 232.76' A�NA Ok -4 3 TE OF� 01/23/2020 3 E Exhibit "B" Project No.:118001 Date of Issuance:01/23/2020 s 2 -THE City of Meridian Pa- 905 LAND Sewer & Water Easements GROUP West Ada School District Asa Meridian City Council Meeting Agenda March 3,2020- Page 29 of 222 Line Table Line Table Line Table LINE BEARING LENGTH LINE BEARING LENGTH LINE BEARING LENGTH L46 S67°30'00"W 1.03' L61 N89023'21"W 20.00' L76 N89°23'21"W 170.90' L47 S22°30'00"E 20.08' L62 N00°36'39"E 45.89' L77 N00036'39"E 83.31' L48 S67030'00"W 20.00' L63 N90000'00"W 208.01' L78 S89°5920"E 216.24' L49 N22030'00"W 20.08' L64 S00036'39"W 455.85' L79 N45000'40"E 45.58' L50 S67030'00"W 31.24' L65 S89°23'21"E 45.36' L80 S8905920"E 492.23' L51 N90000'00"W 422.20' L66 S00°36'39"W 20.00' L81 S00°00'00"E 197.01' L52 S00036'39"W 587.97' L67 N89023'21"W 45.36' L82 N90000'00"W 21.20' L53 N90°00'00"E 791.86' L68 S00036'39"W 40.24' L83 S00°00'00"E 35.50' L54 S00°00'00"E 20.00' L69 N89017'50"W 20.00' L84 N90°00'00"E 21.20' L55 N90°00'00"W 91.77' L70 S89023'21"E 61.01' L85 S00°0090"E 33.37' L56 S00°33'19"W 46.10' L71 N00°36'39"E 565.56' L86 N90000'00"W 19.44' L57 N89°26'41"W 20.00' L72 S89°23'21"E 216.49' L87 S00000'00"E 20.00' L58 N00033'19"E 45.90' L73 N00036'39"E 27.00' L88 N90000'00"E 19.44' L59 N90000'00"W 452.29' L74 N89°23'21"W 45.66' L89 S00°00'00"E 341.93' L60 S00°36'39"W 46.11' L75 S00°00'00"E 7.00' L90 S45000'00"W 75.09' , p,L LA 0 EN k o w 5 x 3 3 � gTEOF� AEA,S 01/23/2020 3 3 E Exhibit "B" Project No.:118001 Date of Issuance:01/23/2020 s 2 THE City of Meridian mo BLAND Sewer & Water Easements o qm€ MHOUP West Ada School District Asa Meridian City Council Meeting Agenda March 3,2020- Page 30 of 222 Line Table Line Table LINE BEARING LENGTH LINE BEARING LENGTH L91 N90°00'00"W 13.27' L106 N90000'00"E 10.00' L92 N00°00'00"E 21.00' L107 S00000'00"E 772.73' L93 N90°00'00"W 20,00' L108 N89°59'20"W 67.00' L94 S00°00'00"E 21.00' L109 N00°00'40"E 11.00' L95 N90000'00"W 195.18, L110 N89059'20"W 20.00' L96 S67030'00"W 52.26' L111 S00000'40"W 11.00' L97 N90°00'00"W 138.17' 1-112 N89°59'20"W 364.50' L98 N00°00'00"E 19.00' L113 N00°00'40"E 11.00' L99 N90°00'00"W 20.00' L114 N89059'20"W 20.00' L100 S00°00'00"E 19.00, L115 S00°00'40"W 11,00' L101 N90000'00"W 259.84' L116 N89059'20"W 41.01' L102 S89023'21"E 61.01' 1-117 S45000'40"W 45.57' L103 N00036'39"E 821.21' L118 N89°59'20"W 207.75' 1-104 N90°00'00"E 733.74' L105 S00°00'00"E 16.36' -'p A EN 3 O� • MV a 5 3 TeOF � AEi S 3 01/23/2020 3 E 0 200' 400' Exhibit "B" Horizontal Scale:1 = 200' Project No.:118001 Date of Issuance:01/23/2020 z =THE City of Meridian ri i�i►. LAND Sewer & Water Easements o qa€ MOM GROUP West Ada School District ti ass Meridian City Council Meeting Agenda March 3,2020— Page 31 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.D. Presenter: Estimated Time for Presentation: 0 Title of Item - Prevail Subdivision No. 1 Fire Emergency Access Easement 0& ATTACHMENTS: De loa Easement Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 32 of 222 < ADA COUNTY RECORDER Phil McGrane 2020-026425 BOISE IDAHO Pgs=6 LISA BATT 03/05/2020 08:15 AM CITY OF MERIDIAN,IDAHO NO FEE EMERGENCY ACCESS EASEMENT AGREEMENT THIS AGREEMENT made this 3rd day of March —,29 20 ,between MWT LLC,hereinafter referred to as"Grantor"and the City of Meridian, an Idaho municipal corporation,hereinafter referred to as"Grantee"; WITNESSETH: WHEREAS,Grantor is the owner of real property on portions of which the City of Meridian is requiring an access area for emergency vehicles as a condition of development approval; and WHEREAS,Grantor desires to grant an easement for ingress and egress across those certain parts of Grantor's property defined herein to allow for emergency vehicle access;and WHEREAS,Grantor shall construct certain improvements upon the easement described herein; and NOW,THEREFORE,the parties agree as follows: THE GRANTOR does hereby grant unto the Grantee an easement on the following property, described on Exhibit"A"and depicted on Exhibit"B"attached hereto and incorporated herein. THE EASEMENT hereby granted is for the purpose of providing a non-exclusive easement and right-of-way on,over,across and through Grantor's property with the free right of access to such property at any and all times and for the purpose of allowing egress and ingress to and from the property for emergency vehicle access. Pursuant to the International Fire Code,this access road shall be constructed of an improved surface capable of supporting 75,000 GVW; TO HAVE AND TO HOLD, said easement unto said Grantee,its successors and assigns forever; THE GRANTOR,hereby covenants and agrees that no structures shall be constructed,erected, or placed upon the surface of the easement area that would materially impair the normal operation or use of the easement area for emergency vehicular purposes.No parking of vehicles within the easement area shall be permitted. THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any permanent structures,trees,brush,or perennial shrubs or flowers within the area described for this easement,which would interfere with the use of said easement,for the purposes stated herein. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the parties hereto,that the Grantor shall repair and maintain the access roadway improvements. THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the easement hereby granted become part of, or lie within the boundaries of any public street, then, to such extent such easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that it is lawfully seized and possessed of the aforementioned and described tract of land, and that it has a good and lawful right to convey said easement, and that it will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. IN WITNESS WHEREOF, the said Grantor has hereunto subscribed its signature the day and year first hereinabove written. GRANTOR MWT LLC Douglas cMaste , Manager STATE OF IDAHO ) ) Ss County of Ada ) This record was acknowledged before me on a-c.- a o (date)by Douglas McMaster, on behalf of MWT LLC, in the following representative capacity: Manager (type of authority such as officer or trustee) JEP �pTARY Notary Signalre DO My Commission Expi s: '1—a 4 -ay PUBLIC a: •' d'-•. •on -01? • 0••. •., T,� .:..• '••. TE OF � .• Meridian City Council Meeting Agenda March 3,2020— Page 34 of 222 GRANTEE: CITY OF MERIDIAN Robert E. Simis M or �EK[UTAN�- Attes by Chris J son,Ci `' C,IP,,r STATE OF IDAHO, ) ) ss. County of Ada ) This record was acknowledged before me on 3-3-2020 (date)by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLENE ;�fllxy OMMISS 4 Notary Signature r�� `-� `� ���°�� 3-28-2022 F,% My Commission Expires: EXHIBIT A DESCRIPTION FOR PREVAIL SUBDIVISION NO. 1 EMERGENCY ACCESS EASEMENT A portion of Government Lot 2 of Section 31, T.3N., R.1E., B.M., Meridian, Ada County, Idaho more particularly described as follows: Commencing at the W1/4 corner of said Section 31 from which the NW corner of said Section 31 bears North 00037'56" East, 2641.54 feet; thence along the West boundary line of said Section 31 North 00037 56" East, 1,320.77 feet to the NW corner of said Government Lot 2; thence leaving said West boundary line and along the North boundary line of said Government Lot 2 North 89°39'29" East, 80.01 feet to a point on the East right-of-way line of S. Meridian Rd.; thence along said East right-of-way line South 00037'56" West, 21.44 feet to the REAL POINT OF BEGINNING; thence leaving said East right-of-way North 90°00'00" East, 57.99 feet; thence 85,83 feet along the arc of curve to the right, said curve having a radius of 75.00 feet, a central angle of 65'34'15" and a long chord which bears South 57012'53" East, 81.22 feet; thence 64.08 feet along the arc of said reverse curve to the left, said curve having a radius of 200.00 feet, a central angle of 18°21'30" and a long chord which bears South 33°36'30" East, 63.81 feet; thence North 89°38'19" East, 819.52 feet; thence South 00030'44" West, 182.18 feet; thence North 77"1 T 13"West, 34.29 feet; thence North 00°31'21" East, 119.04 feet; thence North 46°19'25"West, 50.88 feet; thence South 89'38'19" West, 757.16 feet; thence 79.48 feet along the arc of a non-tangent curve to the right, said curve having a radius of 220.00 feet, a central angle of 20041'54" and a long chord which bears North 34°46'42" West, 79.04 feet; Page 1 of 2 Meridian City Council Meeting Agenda March 3,2020— Page 36 of 222 thence 62.94 feet along the arc of said reverse curve to the left, said curve having a radius of 55.00 feet, a central angle of 65*34'15" and a long chord which bears North 57'12'53" West, 59.56 feet; thence North 90000'00" West, 58.21 feet to a point on the East right-of-way line S. Meridian Rd.; thence along said East right-of-way line North 00037'56" East, 20.00 feet to the REAL POINT OF BEGINNING. N S�� G,A� a. 7729 Z11*U 0 e q�QF 1p� G.GP Page 2 of 2 Meridian City Council Meeting Agenda March 3,2020— Page 37 of 222 CURVE TABLE CURVE RADIUS LENGTH CHORD DIST. CHORD BRIG. DELTA Cl 75.00 85.83 81.22 S57'12'53"E 65*34'15" S25 S30 E. AMITY RD. C2 200.00 64.08 63.81 S33'36'30"E 18'21'30" S36 S31 C3 220.00 79.48 79.04 N34'46'42"W 20'41'54" C4 55.00 62.94 59.56 N57'12'53"W 65'34'15" I LINE TABLE LINE LENGTH BEARING it L1 21.44 SO'37'56"W Ip z I rN L2 20.00 NO'37'56"E w fN8 W COR C° NOV'T LOT 2 N90'00'00"E w 57.99' o o9'39'29"E Un - - — — — — — — - - - - - - — 80.01' J m Z RPOB _ L-2-Z �r O I� n z r IN90*100'00"W ✓� Q o 58.21' � ��"' �,����� _ - - N89'38'19"E 819.2' - - Lij V) P ��S. / 100 I 100 oI I ai 13 wi I o 1/4 NI 'b S36 S31 dv •"'I ZI I a 7729 N77'17'13"W N� �U z� �o 34.29' OF � �� I z r c�4Y G.0 v 10 40 160 Uj 0 20 80 320 SCALE: 1 " = 80' Prey A SubdM,1,n N i —?I w ewll n-b Ofjl:t Emer n s•.w G 20 G II:G9:G6 AM EXHIBIT DRAWING FOR JOB 021 IDAHO PREVAIL SUBDIVISION NO. 1 2D—DN esss+n�.EMeaaLDST. —SHEET N0. SURVEY BOISE(08)84I6857p83704 EMERGENCY ACCESS EASEMENT GROUP LLC LOCATED IN GOVERNMENT LOT 2 OF SECTION 31. T.3N., RAE., B.M., DWG. DATE ADA COUNTY, IDAHO 2/20/2020 Meridian City Council Meeting Agenda March 3,2020— Page 38 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.E. Presenter: Estimated Time for Presentation: 0 Title of Item - Stonemont Subdivision Sanitary Sewer and Water Main Easement No. 2 "W ATTACHMENTS: De TVDe Easement Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 39 of 222 ADA COUNTY RECORDER Phil McGrane 2020-026065 BOISE IDAHO Pgs=5 LISA BATT 03/04/2020 11:13 AM CITY OF MERIDIAN, IDAHO NO FEE Project Name(Subdivision). Stonemont Subdivision Sanitar Sewer&Water Main Easement Number: 2 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). SANITARY SEWER AND WATER MAIN EASEMENT THIS Easement Agreement, made this 3rd day of March 2020, between Roger L. and Susan I. Anderson ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of- way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. Sanitary Sewer and Water Main Easement REV,01/01/2020 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns,heirs,personal representatives,purchasers, or transferees of any kind. IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Roger L.Aftderson Susan I.Anderson STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on �y ,2020, by Roger L. and Susan 1. Anderson, owners of the property. Danielle Hasa 63859 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 06/30/2020 Notary Signature My Commission Expires: 9 9D Sanitary Sewer and Water Main Easement REV.0 1/0 1/2020 Meridian City Council Meeting Agenda March 3,2020— Page 41 of 222 GRANTEE: CITY OF MERIDIAN Robert E. Simi4 n,Mayor Attest y hris Jo on,Citkkk' r. STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 3-3-2020 (date) by Robert E. Simison and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) "Al, Notary Signature My Commission Expires: 3-28-202 r Sanitary Sewer and Water Main Easement REV.01/01/2020 i EXHIBIT A Legal Description Stonemont Subdivision - Meridian City Sanitary Sewer and Water Easement Proposed Lot 1, Block 1 An easement being located in the SW%of the SW%of Section 16, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho, and more particularly described as follows: Commencing at the southeast corner of the SW % of the SW'/4 of said Section 16, from which the southwest corner of said Section 16 bears N 89014'14" W a distance of 1332.53 feet; thence along the east boundary of said SW % of the SW '/ N 00022'56" W a distance of 350.89 feet; thence leaving said boundary S 89°37'04" W a distance of 119.98 feet to a point; thence N 74050'55" W a distance of 279.50 feet to a point; thence N 64055'28" W a distance of 85.51 feet to the POINT OF BEGINNING; Thence continuing N 64055'28" W a distance of 61.24 feet to a point; Thence N 25004'32" E a distance of 30.00 feet to a point; Thence S 64°55'28" E a distance of 27.13 feet to a point; Thence N 25004'32" E a distance of 10.00 feet to a point; Thence S 64055'28" E a distance of 10.00 feet to a point; Thence S 25004'32"W a distance of 10.00 feet to a point; Thence S 64055'28" E a distance of 10.07 feet to a point; Thence S 0°00'00" E a distance of 33.12 feet to the POINT OF BEGINNING. This easement contains 1,727 square feet more or less and is subject to any other easements existing or in use. Clinton W, Hansen, PLS Land Solutions, PC �\oNP ST Nis February 12, 2020 � E F - 2 1�(' 11118 X OF 2rON W . NPR Lti0�tm1Ut10nS Stonemont Subdivision (✓' Land Sumaying and Consulting Job No. 17-84 Page 1 of 1 Meridian City Council Meeting Agenda March 3,2020— Page 43 of 222 EXHIBIT B STONEMONT SUBDIVISION MERIDIAN CITY SANITARY SEWER AND WATER EASEMENT PROPOSED LOT 1, BLOCK 1 I N25'04'32"E 1/16 10.00' S64'55'28"E S64'55'28"E 27.13' 10.00' N25'04'32"E--,/"' S25'04'32"W 10.00' 30.00' ��� S64'55'28"E 10.07' N S�2 SO 00 00 E EASEMENT AREA E4ss28� N6,33.12 0 cD�cV 1,727 SF POINT OF BS BEGINNING S�28���,AccfSs S�wfR OF MfRroi__ z & WATER E CROSS f N 4 Sp'S5"W 119,98' i •Sp' ��_,_ S89'37'04"W Q� pG�1 0� LU S�-0 ti 0�00�.� 3 ( R OQO 0\v�S�ON 0 01�� I io N�4ON� cve Q�OQOS�c oo N � S�0 I o � z ) ( 17 16 _ _ EAST OVERLAND ROAD _ _ _ _ _ _ _ 1/16 20 21 N89'14'14°W 1332.53' SE CORNER BASIS OF BEARING SW 1/4 SW 1/4 `ONNV-LANs Tf 0 o. aw N� - Ij2 f 20�0 LLan4?lunons 0 50 100 200 01 9p OP �� veying and Consulting / F OF \A�� 231 E.5TH ST.,STE.A TON W.Nf MERIDIAN,ID 83642 (208)288-2040 (208)288-2557 tax wwwJandsolutions.biz JOB NO.17-84 Meridian City Council Meeting Agenda March 3,2020- Page 44 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.F. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Jump Creek No. 5 (H-2020-0003) by Trilogy Idaho, Located Near the NW Corner of N. Black Cat Rd. and W. McMillan Rd. ATTACHMENTS: Description ATvpiloa Order Findings/Orders 2/27/2020 Exhibit A Exhibit 2/27/2020 Exhibit B Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 45 of 222 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 02/25/2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 73 BUILDING ) CASE NO. H-2020-0003 LOTS AND 12 COMMON LOTS ON ) 12.95 ACRES OF LAND IN THE R-8 ) ORDER OF CONDITIONAL AND R-15 ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT JUMP CREEK NO. 5. ) BY: TRILOGY IDAHO ) APPLICANT ) This matter coming before the City Council on February 25, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING JUMP CREEK SUBDIVISION NO. 5, LOCATED IN THE SE 1/4 OF THE SE 1/4 OF SECTION 28, TOWNSHIP 4N, RANGE I W, B.M., MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 1/9/2020, by GREGORY G. CARTER, PLS, SHEET 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(JUMP CREEK NO. 5—FP H-2020-0003) Page 1 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 46 of 222 OF 4," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 25, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Kent Brown, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(JUMP CREEK NO. 5—FP H-2020-0003) Page 2 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 47 of 222 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 3rd day of March , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: March 3, 2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(JUMP CREEK NO. 5—FP H-2020-0003) Page 3 of 3 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 2/25/2020 Legend 0 TO: City Council Project Location !_;i=® ® z� FROM: Joseph Dodson,Associate Planner -; ❑��� 208-884-5533THE Bruce Freckleton, Development Services Manager 208-887-2211 _- e SUBJECT: H-2020-0003 TFFM Jump Creek No. 5 ® ®� PROPERTY LOCATION: The site is located near the northwest corner of N. Black Cat Road and W. 1 --1 McMillan Road(S0428779510). I. PROJECT DESCRIPTION A final plat consisting of 13 single-family residential lots and 4 common lots in the R-8 zoning district; and 60 attached single-family residential lots and 8 common lots in the R-15 zoning district on 12.95 acres of land,by Trilogy Idaho. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 12.95 Future Land Use Designation MDR(Medium-Density Residential) Existing Land Use Vacant Proposed Land Use(s) Single-family residential Current Zoning R-8,R-15 Lots(#and type;bldg/common) 73 SFR, 12 Common Density(gross&net) 5.63 Gross,5.08 Net Open Space(acres,total[%]/ 30.8%,3.99 Acres(specific to this phase) buffer/qualified) Amenities Micro-paths and a required tot lot Physical Features(waterways, None hazards,flood plain,hillside) History(previous approvals) AZ-14-011;PP-14-013;Instrument#2014-105206 — Page 1 Meridian City Council Meeting Agenda March 3,2020— Page 49 of 222 B. Project Area Maps Future Land Use Map Aerial Map Legend Legend MProject Location ® �C I—OProiect Lac.han Mai I ggi�py d Medium Densify Residentia�l�®� OIL ® M mum MU- R71 Zoning Map Planned Development Map Legend �Le end ®®® Project Location P—R-4 I[ �_, IIV IIIProject Location [[ F - E R-4 i� -iiilJJ� -'City Limits R-75i L v Planned Parcels R 4SEA �R�g IC �towll. � MOIL-A?k in�{1� RUT R-8 rR `RUT\ III. APPLICANT INFORMATION A. Applicant Trilogy Idaho B. Owner: Trilogy Idaho C. Representative: Kent Brown Planning IV. STAFF ANALYSIS The proposed final plat consists of 13 single-family residential lots and 4 common lots in the R-8 zoning district; and 60 attached single-family residential lots and 8 common lots in the R-15 zoning district. The minimum property size is 3,600 square feet with an average property size of 6,819 square feet. Page 2 — Meridian City Council Meeting Agenda March 3,2020— Page 50 of 222 Because the number of building lots and the amount of common open space is the same as the approved preliminary plat, staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. A. Open Space In the development agreement, the applicant was required to provide 15% open space for the development, or 12.89 acres of land. The applicant has provided 3.99 acres in this phase with more to come in the next phase, directly to the south of Phase 5. There are several phases of the project that have not come in for final plat. The applicant will be required to meet the 15% overall open space as set forth in the development agreement. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Page 3 Meridian City Council Meeting Agenda March 3,2020— Page 51 of 222 VI. EXHIBITS A. Preliminary Plat PRELILIRti,VIY PIAT FOR i-._..—..._.._..-- I ._••_ V'� .lti.EQP�flBF.%_HI1�pZYL$SIlro -At a�ai®a o �,�� •r r -�-•� - - a 111 g I wm._- 3 - - � .�-'•� - -- ~ ,ems �'1•^.•,�;-•.tom.... ;�q.. Page 4 Meridian City Council Meeting Agenda March 3,2020- Page 52 of 222 B. Final Plat se _u ae,'zTwe1oox--- -- PLAT SHOWING JUMP CREEKSLEDIVISIO'vNO.J cr secncra sa,T.eN..x.lw.,aasE `\ ,- '� MEkNIAN,CITY OF xEx1Ul AN,PDA CUUNTY,IUPHU � i v�nw - ,� ezrsrw ev3rm� rvoTEs', e� 3 -�-� ----—oaf - - T - r'o' vrvnin ® —YUTI, 7729� un nn 1 . f'n� SHEET 1 OF 1 ® elrlaileyEnglneeLng,Inc. ICIvi VENul—K,NUIP—•n,xal CA00 JUMP CRE6k"SUBD/VISION NO, r r am\ Io oIog Po g $ a��1 w`77-1te�H O°7Q�kOC)., "-''' g sarJSJ� v '1 O O O * Nl e $IaOglsO�a�O� t19 � I>r � s � Q . a -�`��- �stlr,�aOv n¢I$QasO aO��OBaC)§ ea`O�� � O�pOc 18 I• =>>zaa !/`Dailey Engineering,Inc. ® �'�.x'F.��":,ID cugiilug�ai i io�x uni a �Crv11 ENs-N�,aTslPunxms7 CAb,0�. Page 5 Meridian City Council Meeting Agenda March 3,2020- Page 53 of 222 C. Landscape Plan g off uolipI 31eejo ducluir tu - N-Lno mvrlcl[ KCIVIDSCENVU g 4 m t;° OE EMT 21 w D ---------- < 6 Cn .......... Im 2 IL Wowzn LU Lu z 6 z IS V m cU 20 as R1 Ck z 0 D Elf) _j w cr) W W w LU z 1A A 7 CL �1' 0 iL LLJ 'A L CR 07 r 0 Pq vl > LLI aaa 0 H IPA 4 Pq Z II<1.4 0A mawA Page 6 Meridian City Council Meeting Agenda March 3,2020— Page 54 of 222 e vdl — - - — H. 4. V1 ._r-�_ � /� _ ,ram- � �1A •� W . k. W b Wa IN LANDSCAPE PLAN a a ti GENERAL LANDSCAPE NOTES LEGEND' n _ xwro.nrun<ss�ws,E.��,r.sax �,.xuo mn.�,crs.--OE au. i C SEE SHEET L310 FOR OVERALL SITE PLAN, SEE SHEET L2.0 i L21 FOR PLANT LIST, - LANDSCAPE NOTES,AND PLANTING DETAILS uu—. 2ens...wuEam'aEa. L1.11 I} -- --- - -- --- - _ 1-- �, l W9- \ 11.c\i1 u..e Won Icy k HE �$ - ` hI I � eui I � Vlmm r, jr. WIN a �- � 'I 4 I \ a LANDSCAPE PLAN 4 R as a GENERAL LANDSCAPE NOTES LEGEND' ...��a..o.a..a �..,-. xoT%='.. n _ xwro.nrun<szafwz,E.awnFsax .�,�n..n�.K,�pF.id i C SEE SHEET'L110 FOR OVERALL SITE PLAN. �"""^"^^•m"'="""•="6^'�" 6 ® .a.- "°"�"¢"�p10 SEE SHEET'L2.0&L21 FOR PLANT LIST, - LANDSCAPE NOTES,AND PLANTING DETAILS .-�uw.-ew.:aoe'aEa. L1.12 Page 7 Meridian City Council Meeting Agenda March 3,2020— Page 55 of 222 PLANT SCHEDULE - LANDSCAPE NOTES Ll Elm WMA CE GENERAL LANDSCAPE'NOTES NJc'_�^Ice FENCING PLAN PHASE 5 0 LEGEND• a a ,. w y.... .�...,,. --------- Tz .,. Q 510-RETENTION ALTERNATE SEED MIX_ Y� •• _ 4 a a SEE SHEET L1.0 FOR OVERALL SITE LOCATION • MAP AND SHEETS L11 THRU LIZ FOR DETAILED - LANDSCAPE PLANS,SHEETS L8.0-81 FOR 111 DESIGN BUILD IRRIGATION SPECS AND DEPAIIB �L2,t0 4 F'c rfIN,11 Y� zz 71*V.5110-s I a a TYPICAL DRAINAGE POND ENLARGEMENT TYPICAL PLANTING DETAIL IN DRAINAGE POND Page 8 — Meridian City Council Meeting Agenda March 3,2020— Page 56 of 222 VII.PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved annexation(AZ-14-011),preliminary plat(PP- 14-013)and development agreement(Instrument#2014-105206)for this development. 2. Prior to obtaining the City Engineer's signature on this final plat,the Applicant shall submit to the Planning Department proof of recording of Jump Creek No. 4 final plat that was approved in conjunction with and under the name of Jump Creek No. 3. 3. Per the Ada County Street Name Review document,the applicant shall correct the Final Plat and landscape plans to reflect the required changes to the following: • Replace W. Daphne St. with W. Milano Dr. to match up with subdivision to the west; and 4. The applicant has two years from the date of signature on the previous final plat phase to obtain City Engineer's signature on this final plat or apply for a time extension in accord with UDC 1I- 6B-7. 5. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 6. Prior to submitting for building permits for any attached single-family homes,the applicant shall receive Certificate of Zoning Compliance(CZC)and Administrative Design Review(DES) approval. 7. Revise the notes on the face of the plat prepared by Bailey Engineering,Inc.prior to signature on the final plat by the City Engineer, as follows: a. Remove"Subdivision"from the name of the plat to read only as Jump Creek No. 5. b. Add a note that references the recorded development agreement(Instrument#2014-105206). c. Note#9: Include recorded instrument number. d. Note#10: Include recorded instrument number. e. Note#11: Include recorded instrument number. 8. The landscape plan prepared by South Landscape Architecture, dated 12/23/2019,is approved as submitted. 9. All fencing shall be installed in accordance with UDC 11-3A-7. 10. Stormwater integration facilities shall comply with the standards listed in UDC 11-3B-11C. 11. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster for more information. 12. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 13. Prior to the issuance of a building permit,the final plat shall be recorded. 14. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 15. Future homes constructed within the subdivision must comply with the submitted elevations approved with the recorded development agreement. Page 9 Meridian City Council Meeting Agenda March 3,2020— Page 57 of 222 16. The applicant shall maintain surface water delivery to the adjacent properties and participate in the maintenance of the drainage ditches within and near the boundaries of the Jump Creek property in accord with the recorded development agreement. 15. The developer shall comply with the best practice standards approved with the recorded development agreement as follows: • Continue groundwater monitoring of the site through at least next irrigation season to more accurately gage peak levels and confirm current estimates. The soils report and groundwater monitoring are to be referred to and documented in the construction documents as each phase is designed.Particular attention is to be paid to finished lot grades in relation to estimated ground water levels. • Construction drawings with each development phase shall include a master grading plan addressing drainage within each block and the drainage patterns on each lot. The plans shall also include: a.Finished grades for all roads,back of curbs at lots,rear lot line swales,side lot line swales where appropriate; b. Lot existing grade prior to grading operations; c. Lot finished grade to be achieved following grading operations; d. Minimum and Maximum top of foundation wall elevations for each lot; e. Reference to the soils reports and recommendations provided by the soils consultant; f. Reference to the "Recommendations for Homebuilders" memo provided by the soils consultant; and g. The homebuilder to comply with required top of foundation elevations or submit an engineered site grading plan certifying compliance with grading plan. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the Page 10 Meridian City Council Meeting Agenda March 3,2020— Page 58 of 222 City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-I 4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. Page 11 Meridian City Council Meeting Agenda March 3,2020— Page 59 of 222 19. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. — Page 12 Meridian City Council Meeting Agenda March 3,2020— Page 60 of 222 From: kent brown To: Joseph Dodson Cc: Adrienne Weatherly;Andrea Pogue;Bill Narv;Charlene Wav;Chris Johnson;Ted Baird;Bill Parsons Subject: Re:Staff Report-Jump Creek No.5 Date: Thursday,February 20,2020 4:24:06 PM Hello after reviewing the staff report we are in agreement with the conditions of approval and will comply Kent Brown On Thu, Feb 20, 2020 at 2:59 PM Joseph Dodson<jdodsongmeridiancity.org>wrote: Hello, Third time is the charm. I apologize for the multiples and the duplication of work. The staff report is in its final form and the applicant is in agreement. Attached is the staff report for the proposed final plat for Jump Creek No. 5, H-2020-0003. This item is scheduled to be on the City Council agenda on 02/25/2020. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Thank you, Joseph Dodson I Current Associate City Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 �E III IA 0 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, Meridian City Council Meeting Agenda March 3,2020— Page 61 of 222 in regards to both release and retention,and may be released upon request, unless exempt from disclosure by law. Kent Brown Kent Brown Planning Services 3161 E. Springwood Drive Meridian, ID 83642 P: 208-871-6842 Meridian City Council Meeting Agenda March 3,2020— Page 62 of 222 (�E IDIAN-- ITEM SHEET Council Agenda Item -3.G. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Movado No. 7 (H-2020-0001) by Movado Development, LLC, Located Approximately 1/4 Mile South of E. Overland Rd. on the West Side of S. Cloverdale Rd. ATTACHMENTS: 41 Description,,,. Ty U loa Order Findings/Orders 2/27/2020 Exhibit A Exhibit 2/27/2020 Exhibit B Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 63 of 222 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: 02/25/2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 62 BUILDING ) CASE NO. H-2020-0001 LOTS AND 9 COMMON LOTS ON ) 10.67 ACRES OF LAND IN THE R- ) ORDER OF CONDITIONAL 15 ZONING DISTRICT FOR ) APPROVAL OF FINAL PLAT MOVADO SUBDIVISION NO. 7. ) BY: MOVADO DEVELOPMENT, ) LLC ) APPLICANT ) This matter coming before the City Council on February 25, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING MOVADO SUBDIVISION NO. 7, LOCATED IN THE NE '/4 OF SECTION 21, TOWNSHIP 3N, RANGE IE, B.M., MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 1/2/2020, by CARL PORTER, PLS, SHEET 1 OF 5," is conditionally approved ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO NO. 7—FP H-2020-0001) Page 1 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 64 of 222 subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 25, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Laren Bailey, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO NO. 7—FP H-2020-0001) Page 2 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 65 of 222 Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 3rd day of March , 2020. By: Robert E. Simison Mayor, City of Meridian Attest: Chris Johnson City Clerk Copy served upon the Applicant,Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: March 3, 2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR(MOVADO NO. 7—FP H-2020-0001) Page 3 of 3 STAFF REPORT E COMMUNITY N -- COMMUNITY DEVELOPMENT DEPARTMENT !A H O DATE: 2/25/2020 Legend emote TO: City Council Project Location FROM: Joseph Dodson,Associate Planner 208-884-5533 Bruce Freckleton, Development Services _TED Manager - 208-887-2211 M0 ' o SUBJECT: H-2020-0001 Movado No. 7 PROPERTY LOCATION: , The site is located approximately 1/4 mile south of E. Overland Rd. and west of S. Cloverdale Rd.,in the E '/z of Section 21, Township 3N.,Range IE.. I. PROJECT DESCRIPTION A final plat consisting of sixty-two(62)building lots and nine(9) common lots on 10.67 acres of land in the R-15 zoning district. This is the seventh phase of development of the Movado Subdivision. II. SUMMARY OF REPORT A. Project Summary Description I Details Page Acreage 10.67 Future Land Use Designation MDR(Medium-Density Residential) Existing Land Use Vacant Proposed Land Use(s) Single-family residential(SFR) Current Zoning IF R-15 Lots(#and type;bldg/common) 62 SFR,9 Common Density(gross&net) 5.62 Gross, 10.48 Net Open Space(acres,total[%]/ 3.18 acres total,2.41 acres qualified at 22.6%(specific to this buffer/qualified) phase) Amenities Play structures;other amenities built with previous phases. Physical Features(waterways, None hazards,flood plain,hillside) Im History(previous approvals) H-2016-0112(annexation,preliminary plat and alternative compliance);Development Agreement Instrument#2017- 012608 and#2017-024757. Page 1 Meridian City Council Meeting Agenda March 3,2020— Page 67 of 222 B. Project Area Maps Future Land Use Map Aerial Map �qLegend � Legend Project Location Project Location 3 R I 'r+l u MU-RG Civic Medium Density M Ik U. �LJ Residentiol Low Density �.j .y Residential Zoning Map Planned Development Map Legend RUT 0 Legend Project Location Project Location -Rl JR lA ;_�City Limits l R1 s T Planned Parcels o - 12 J � —GC C-G R-15 f A L R 1 1B r R-1 A. L aEfflaftkTJ R.1,g _?ram ! ^ rt RUT R1 R.1,C �� III. APPLICANT INFORMATION A. Applicant Movado Development, LLC B. Owner: Same as Applicant C. Representative: Laren Bailey—Conger Development IV. STAFF ANALYSIS The proposed final plat consists of 62 building lots and 9 common lots in the R-15 zoning district. The minimum lot size proposed is 3,200 square feet with an average lot size of approximately 4,029 square feet. Page 2 — Meridian City Council Meeting Agenda March 3,2020— Page 68 of 222 Because the number of building lots and the amount of common open space is the same as the approved preliminary plat, staff finds the proposed final plat to be in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. A. Open Space &Amenities In the development agreement, the applicant was required to provide 15% open space for the development, or 15.41 acres of land. The applicant has provided 3.18 acres in this phase, 2.41 acres qualifying as open space. The proposed Tot Lot complies with the amenities approved in the preliminary plat. There are more phases of the project that have not come in for final platting that reside to the southeast of this phase. The applicant will be required to meet the 15% overall open space as set forth in the recorded development agreement. V. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VII of this report. Page 3 Meridian City Council Meeting Agenda March 3,2020— Page 69 of 222 VI. EXHIBITS A. Preliminary Plat o. 311d 1110111VA01111111111 111A Noiswasins oa"ow —,7 n; gn�iM i.9 2 1 77 T L W 4 A� Mi. • A4 5 0 10, U1 F 1 z Page 4 Meridian City Council Meeting Agenda March 3,2020— Page 70 of 222 B. Final Plat MOVADO SUWLVJSION NO.7 BOOK_,PAOt�. uxateo m rrtE rrev4 cr uxnon zL r.z n.,a�e„e,a,trry ornrnrorwr,AOAeawn,maw zoao I ZU � — e � � 20305 WASNINGTON AVF wuc u.rm �9'0>'"'a + EMMER,ID A36IJ ' 14221 R�B1399-8109 - BOOK ,PAGE MOVADO SUBOMSION NO.7 ..tea 7T .-.orcum��ro axsis r ar..� .any.a.. . 311 LL I4221 ak 0 � i �+1 ., S�j�`x sri� b]30 5.WASk11VGTRNt VE r�x lzce)sss-etas Page 5 Meridian City Council Meeting Agenda March 3,2020— Page 71 of 222 MOVALO SUBDIVISION NO.7 WOK—PAGE ufl X iW mm 4 oft 4� AL1110S-- NA- (2 3950104 Page 6 Meridian City Council Meeting Agenda March 3,2020— Page 72 of 222 C. Landscape Plan IIr - PLANT SGHEDU_E ODIV l4 • ` � ��, { mm(v Z a c J yc a aF' i Z O 9 LU U i h rA KEY MAP ' PLAN 4u/ L1. .. Page 7 Meridian City Council Meeting Agenda March 3,2020— Page 73 of 222 SLANT SCHEDULE 'gy' `R\� J C�, �9QSBJBRTL _ R, o LD \ v Q \O \ _ KEY y �. 0 \ ,p �..�Wqv rCFgAI,E RAN L2 Page 8 — Meridian City Council Meeting Agenda March 3,2020— Page 74 of 222 77- PLANT SGHEDU_E �r,n i� � 7fi�' V "7 „ `taFT p z z y� J f- C s a 0 a KEY -1 MAP 3 � RAN © L3,a, FLAN 5�PULSiP„�..c M ,�y� M ➢IQ ire � ...� :..,�.r_z . xra.awrcw = - JBV$B.1liLTi ...E razes A...o ars.aus,aErn=�aa M..mrmermi. r..rc -'mu�cnr�nmc�menrvi.2 .. .., _ �'J7'Y.-„- 7—PLAMIKi5l.4<IN5 Pv_4• I—V VINYL TIIVAGYF£NCE .aM„-.a�. ..r....-.�..,..� � •�� N z a f�ffl z a Nors p ------------ _ g a CO UJ p a s� aitin vlsioN Ilza�r✓w.,t «r, -,»A. ....r..,, p 6 f�LAVIEF CVI f3EE LDCE aA. •• LA P�8 CAPE „<L.4, Page 9 — Meridian City Council Meeting Agenda March 3,2020— Page 75 of 222 VIL PLANNING AND PUBLIC WORKS COMMENTS & CONDITIONS 1. The applicant is to meet all terms of the approved annexation and preliminary plat(H-2016-0112) and development agreement(Instrument#2017-012608 &2017-024757) for this development. 2. The applicant has two years from the date of signature on the previous final plat phase to obtain City Engineer's signature on this final plat or apply for a time extension in accord with UDC 1I- 6B-7. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. Revise the notes on the face of the plat prepared by Sawtooth Land Surveying,LLC prior to signature on the final plat by the City Engineer, as follows: a. Remove"Subdivision"from the name of the plat to read only as Movado No. 7. b. Note#1: Revise ..."Private Streets"... reference to ..."Private Drives"... c. Note#7: Include recorded instrument number. d. Note#8: Include recorded instrument number. e. Note#14: Include recorded instrument number. f. Note#16: Include recorded instrument number. g. Note#18; Include recorded instrument number. 5. The landscape plan prepared by Jensen Belts Associates, dated 01/06/2020, is approved with the following condition: • correct the landscape plans to match the final plat and change the street name S. Sportivo Way to E. Sportivo Dr. 6. All fencing shall be installed in accordance with UDC 11-3A-7. 7. Stormwater integration facilities shall comply with the standards listed in UDC 11-313-11C. 8. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster for more information. 9. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat does not relieve the applicant of responsibility for compliance. 10. Prior to the issuance of a building permit,the final plat shall be recorded. 11. Temporary construction fencing to contain debris shall be installed at the subdivision boundary prior to release of building permits for this subdivision. 12. Future homes constructed within the subdivision must comply with the submitted elevations approved with the recorded development agreement. 13. The applicant shall maintain surface water delivery to the adjacent properties and participate in the maintenance of the drainage ditches within and near the boundaries of the Movado Subdivision in accord with the recorded development agreement. 15. Remove the sanitary sewer mainline from common driveway Lot 7, Block 11, and replace with service lines from the mainline in S. Defio Way. Page 10 Meridian City Council Meeting Agenda March 3,2020— Page 76 of 222 16. The developer shall comply with the best practice standards approved with the recorded development agreement as follows: • Continue groundwater monitoring of the site through at least next irrigation season to more accurately gage peak levels and confirm current estimates. The soils report and groundwater monitoring are to be referred to and documented in the construction documents as each phase is designed.Particular attention is to be paid to finished lot grades in relation to estimated ground water levels. • Construction drawings with each development phase shall include a master grading plan addressing drainage within each block and the drainage patterns on each lot. The plans shall also include: a.Finished grades for all roads,back of curbs at lots,rear lot line swales,side lot line swales where appropriate; b. Lot existing grade prior to grading operations; c. Lot finished grade to be achieved following grading operations; d. Minimum and Maximum top of foundation wall elevations for each lot; e. Reference to the soils reports and recommendations provided by the soils consultant; f. Reference to the "Recommendations for Homebuilders" memo provided by the soils consultant; and g. The homebuilder to comply with required top of foundation elevations or submit an engineered site grading plan certifying compliance with grading plan. VII. GENERAL REQUIREMENTS 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110%will be required for all incomplete fencing, landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature.This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit,cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Page 11 Meridian City Council Meeting Agenda March 3,2020— Page 77 of 222 Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements,prior to City Engineer signature on the final plat and/or prior to occupancy,a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans.This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility,or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather Page 12 Meridian City Council Meeting Agenda March 3,2020— Page 78 of 222 dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works),a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed,and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at(208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 13 Meridian City Council Meeting Agenda March 3,2020— Page 79 of 222 From: Laren Bailev To: Joseph Dodson Subject: RE: Movado 7 Date: Thursday,February 20,2020 3:13:20 PM Joseph, We are in agreement with the Staff Report. Thank you From: Joseph Dodson <jdodson@meridiancity.org> Sent: Thursday, February 20, 2020 2:57 PM To: Laren Bailey <laren@congergroup.com> Subject: RE: Movado 7 Hi Laren, I have written my staff report for this final plat phase. I am attaching the pdf for your quick review. If you have any concerns, please let me know. If you do not, please let me know that as well. Thank you, Joseph Dodson I Current Associate City Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 CjfE II Il� Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. From: Laren Bailey <laren@congergroup.com> Sent: Wednesday, February 19, 2020 10:04 AM To: Joseph Dodson <jdodson@meridiancity.org> Subject: RE: Movado 7 External Sender- Please use caution with links or attachments. Joseph, I have attached an updated Development Review Application per your comments and an updated first page of the final plat. We made all of the corrections that you requested except for Meridian City Council Meeting Agenda March 3,2020— Page 80 of 222 item d under final plat. A portion of lot 7, does cross in front of lot 2, therefore we have to include it to provide access to the street for lot 2 along all of its frontage. Please let me know if you will require anything else. Thank you DEVCO Laren M. Bailey, MCRP, PMP DevCo, LLC Ph: (208) 336-5355 Cell: (208) 899-1155 laren@congergroup.com From: Joseph Dodson <jdodson@meridiancity.org> Sent: Tuesday, February 18, 2020 4:01 PM To: Laren Bailey <laren@congergroup.com> Subject: FW: Movado 7 Hello, I am getting ready to write my staff report this afternoon but have not yet heard back from you regarding the corrections we requested. Is there any response we can get so I can find out if I need to bump this to the next City Council meeting? Thank you, Joseph Dodson I Current Associate City Planner City of Meridian I Community Development 33 E. Broadway Ave., Meridian, Idaho 83642 Phone: 208.884.5533 CjfE ID Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention,and may be released upon request unless exempt from disclosure by law. From: Joseph Dodson Meridian City Council Meeting Agenda March 3,2020— Page 81 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -3.1-1. Presenter: Estimated Time for Presentation: 0 Title of Item - Final Order for Silver Springs (H-2020-0002) by Todd Campbell Construction, Located at 805, 905, 1035, 1157 E. McMillan Rd. ATTACHMENTS: Description T loa Order Findings/Orders 2/27/2020 Exhibit A Exhibit 2/27/2020 Exhibit B Exhibit 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 82 of 222 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: FEBRUARY 25, 2020 FINDINGS APPROVAL DATE: MARCH 3, 2020 IN THE MATTER OF THE ) REQUEST FOR FINAL PLAT ) CONSISTING OF 48 BUILDABLE ) CASE NO. H-2020-0002 LOTS AND 5 COMMON LOTS ON ) 19.74 ACRES OF LAND IN THE R-4 ) ORDER OF CONDITIONAL ZONING DISTRICT FOR SILVER ) APPROVAL OF FINAL PLAT SPRINGS SUBDIVISION NO. I ) BY: TODD CAMPBELL ) CONSTRUCTION ) APPLICANT ) This matter coming before the City Council on February 25, 2020 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of"PLAT SHOWING SILVER SPRINGS SUBDIVISION NO. 1, BEING A PORTION OF LOTS 1 THROUGH 4 OF CRESTWOOD SUBDIVISION NO. 1, SITUATED IN THE NORTH ONE-HALF OF THE NORTHEAST QUARTER OF SECTION 31, TOWNSHIP 4 NORTH, RANGE 1 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVER SPRINGS SUB 1 —FP H-2020-0002 Page 1 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 83 of 222 EAST, BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 1/6/2020,by JOSEPH D. CANNING, PLS, SHEET 1 OF 3," is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated February 25, 2020, a true and correct copy of which is attached hereto marked"Exhibit A" and by this reference incorporated herein, and the response letter from Dean Waite, Todd Campbell Construction, a true and correct copy of which is attached hereto marked"Exhibit B" and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City's requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVER SPRINGS SUB 1 —FP H-2020-0002 Page 2 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 84 of 222 City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian,pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight(28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 3rd day of March , 2020. By: Roberf E. Simison,Mayor Attest: Chris Johnson City Clerk Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: March 3,2020 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR SILVER SPRINGS SUB 1 —FP H-2020-0002 Page 3 of 3 Meridian City Council Meeting Agenda March 3,2020— Page 85 of 222 EXHIBIT A STAFF REPORT E IDIAN -- COMMUNITY DEVELOPMENT DEPARTMENT .►A H O HEARING 2/25/2020 legend DATE: I l.0 Project Lacfl�iar TO: Mayor&City Council R- FROM: Sonya Allen,Associate Planner 208-884-5533 RUT RUT Bruce Freckleton,Development RUT `H Services Manager Law 208-887-2211 R'8 SUBJECT: H-2020-0002 RUfi Silver Springs No. 1 R. LOCATION: 805, 905, 1035 & 1157 E.McMillan Rd, RUT R7 in the NE '/4 of Section 31,TAN.,R.IE. R (Parcel#R1608650020,#R1608650010, FRM #R1608650062 and#R1608650092) I. PROJECT DESCRIPTION Final plat consisting of 48 building lots and 5 common lots on 19.74 acres of land in the R-4 zoning district. II. APPLICANT INFORMATION A. Applicant/Owner: Todd Campbell Construction—PO Box 140298,Boise,ID 83714 B. Representative: Dean Waite,Todd Campbell Construction—PO Box 140298,Boise,ID 83714 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the preliminary plat as required by UDC 11-6B-3C.2. There is the same number of buildable lots and common open space as shown on the approved preliminary plat. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required. IV. DECISION A. Staff: Staff recommends approval of the proposed final plat with the conditions of approval in Section VI of this report. Page ] Meridian City Council Meeting Agenda March 3,2020— Page 86 of 222 V. EXHIBITS A. Preliminary Plat(date: 7/9/2019) -� ___ _ ________ __T___ GST MI u-41i R0pb �•gy jk �,..�., :� � :I; _,� '•" - Vic 9mle:t{M-30�{,M Lud L4c CakdeGom Mmhok Ta6k Taco TRbk T SYttt LYVeiB[VRG6 5[ol�:Npt Te Swk pwMr'Ap�,l'ra, wnwmn usn,art w,nwe�+Menq.¢w,waum�• £OSi�i--_—��a•�we'•Yu��.s:�"�' __ _ ii`��rLLtveWpu..Rc PRaJECT LOCATION Page 2 Meridian City Council Meeting Agenda March 3,2020— Page 87 of 222 B. Final Plat(date: 1/6/2020) Silver Springs Subdivision No' 1 r mrveE�®,v,.�s.,,s• w,exi„,x �°mo� rr.�wm 2 OF 3 FD a��s xoxrx 1 >_rsommoEwmn�Emw CURVE TABLE 9� d� I'r"�t� e.cx m�mTrt.�,a ao EAST cvx xa.womsw cvo xo.a,mee,m 58Y49'S9-MI1 t,n' Notes vwvw.ccusex,wris r�avoxstcw,rxoux,rcx'cxaccar�x�,�rnxo,wEe, a"" rear O s!�Y i a°5 0 _ x�xr,.�,~ex,�,rx.°.x,,..�E° fir• Q � s a i,� rrEmx,wE.,a,wa=w�rvaw�ax�x wuo<w,verornwxx»aee. �- •xa e' _ �I ..�. A wrew�xats.ecacurox..o t.Eemae "�.:,.woee evn�eiw=° x Ory _ xrvvme , 1 IE er�icmos°mew`um�"r°o�"o"x'ax�u�wuavw,mmArstrsa�e�unrae,rn ssa� �F L '�'9�.,�.te I © g n.,mrce ix,vrswrunrtrs,aicnou ucicuE ` ; S�9 F spy.• �� pS weEix,�°iev�e,°s"w ioisE°i o"H8e°x�s=��e�cx�"m°Cm nM1Oi, a ie � �oO1.;e6i ��-------------g----- ------'wrasu. W ®a rJumeronrt<as axumruv.raox,wrtxi d � € 6 6 ll 6 B 8 A Enginasrs�,Ine� r�ceL�m� ,.m E-eaT.n� Silver Springs Subdivision No. 1 ______________________________««««« -'-- POx-cx rwo.<x Legend ... to —14 �m T me 6 xee O. i »•O. 6 ,rn ,.xEstwweua., mm A a vm �� M00•,mi'E-159t ' _� ' r °Vm m s •aaoe-ru-,0.sov 5—y Narrative ern�,.xxreaF TWIF— m�.gym rd,a � ,x,r rrcr aun, 4•' �� a� m wvrE.ser�� }}pp$�(( =aeoms�mrvAt. NfII mPWerntlllMs�]CRfJe[S1NVm 5 k 9 - •<azeE-ara. B 8 A Enginelr9a Inc. Sxfcr z Page 3 Meridian City Council Meeting Agenda March 3,2020— Page 88 of 222 C. Landscape Plan(date: 1/6/2020) &Amenity Detail ID �. e oo - ,� SI LVcE R . Page 4 Meridian City Council Meeting Agenda March 3,2020— Page 89 of 222 Page EART 061AN, w z �T� r X A L -:7, �x x1b LLx x 0" coo co cc W (,z z": 77 QAILLA ELM k-- co)l - wM 0 Lu 7r wz z Q <on- g2z R z o w!5� >-cL M raw Lu Zr Ec LL TREE PLANTING DETAIL 2 GDNIFER TREE DETAIL !,�111L'1-1 Ir-�11ETI L PLANTSCHEDULE 00 01 60 Z-- 0 z ==.VZ:i Q,( z-, Ecm LL, @ V, ILz,"I zn ccz�H w!s:) Lu VIE Uzi a 1Z z Lu L Page 6 Meridian City Council Meeting Agenda March 3,2020- Page 91 of 222 Buddy Builder(10-115799) Tla `lI ram Tark 10.115799 y�uex suer 1N'�t'-0' I Y [ S12 mk bWrq e+sN ] ul c.� �N,�d ncr c-0.po.nir ecre.seR er wrm o we.o zsn wYW mh+-.� G'I L1a •.-�.... ��4��J k.,,,d cz,�„x�Mx:axker*rmx.r r aw a ni x<nnr NmM�Rewke an 11'•r>•fxms� 5«a..naAr •-.-..dea" "�a•.a rii-menu Nwn s ron.x tag RayE Pak SVYGWlp W0 x2T-S' 10-14? W P-xm �rwrWn� pfm[isxa o![are's•ei L+ •e x Rao 4 DILOM 7G PIPE WALL ./p82D29 EEL V HORIZ �ONTAL _ BELOW pDECK 62151 PAN 55798 � 2—RUNG VERTICAL LOOP PR1,11 L + C621a6R CURVED VELOCITY B L ITY LIEG L1F7 62243 27'-9x SINGLE 665 54 FT _ VELOCITY WAVE e 2'9 SUOE MINIMUM 69334 SURFACING 2'8- CURV+'CANOPY fi3995 LOCK POLE CUMBER CHAIN $2m CLIMBER 62035 3'CRAVE TRANSFER MODULE TlH1NEL SINGLE P U 5 10 20 e la me mannmrercgxwn wr me mwmue snow n-sn grrryW wb wool gee�M-de wrcemr5 aungMrt ured rm xmxn�oce>mue surtxnp rye W mrr-m mw,r rwcuwry m+xrd xrw Nrr so,tmsrr. }dpgRTMi:xawrime-qry ap�pmmtanriurq urayuw p�yppayyi>,pp�Wi,��uaie.wco•pemdawm.nis xawRnrarun,grryt enwreme'nhanun aRarepurtv comaan ypq�ae arrareormsrknrmiaximw,nkn accoenrs mt. Page 7 Meridian City Council Meeting Agenda March 3,2020— Page 92 of 222 D. Common Driveway Exhibits LOTS 10-12, BLOCK 1 COMMON DRIVEWAY CONFIGURATION SCALE; 1-INCH = 30-FEET E3 El 5' 732.fl4 15' 45 ...... 5• N89°4949"E-260 04' AO' :.:.:::.:::.:::.::: 16 "`2D q :.aa i b F � ..................... 536°42'SF1V 62.71' :.::.:.::.:.::.:::.:.::.:.:: 5' N89°4949'E-147.0Q' ....................:..:. 20' I 5' ' "2U rn}2, w E El 3' N89°49'09"E- 141.16 Page 8 Meridian City Council Meeting Agenda March 3,2020— Page 93 of 222 LOTS 9-1 0, BLOCK 2 COMMON DRIVEWAY CONFIGURATION SCALE: 1-INCH = 30-FEET .,,... . - 458.41' - 25' LANDSCAPE BUFFER N89°49'54'E-477.41' 15' r5 b eo b � � 11 #NOTH o 40' 1d3.11' 2U' N89'49'09'E-5.0 20' ......................i ................... 5' N89'49'a9'E-103-09' 5' ............. S00°10'17"W 15 ,.�.20 :....,: ' ' 54IT ...:.........:...... IV 8:: .................... 532°4T56" 21.14' 49.43' 1 :: :: r e1::::::::::::::::::::: V som m 5' 21' :C26.:.:.. c5' N89°49'09"E-112ST IG� C23 $ 16.71' 532°47'56'E 19.92' 15' � U 49.43' ..'. R53.00' 5' N89°49'09'E-112.23' } b Q M1 4 4 Page 9 Meridian City Council Meeting Agenda March 3,2020— Page 94 of 222 LOTS 17-18. BLOCK 1 COMMON DRIVEWAY CONFIGURATION SCALE: 1-INCH = 3D-FEET v v, N89°49 DTE-117.58' 47.00, V `4 5 Y ti. -- - - - N 89°49'09"E-131.45' � - Q 17 ::. �`. ` r 15' :::::::.::.....:::.::.::. :.::.::.-:::.... ::i:4U' N89°49'09"E-92.15' 5' 5 1 -------------- cv t � :. .`:.:. ¢ v ------------- o . .. -. 11Y ::. 5 15' 174-50` 76.00' 74.W Page 10 Meridian City Council Meeting Agenda March 3,2020— Page 95 of 222 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development(H-2019-0058,Development Agreement Inst. #2019-104972). 2. The applicant shall obtain the City Engineer's signature on the final plat within two(2)years of City Council's approval of the preliminary plat(by September 19,2021) in accord with UDC 11-6B-7 in order for the preliminary plat to remain valid; or, a time extension may be requested. 3. Prior to submittal for the City Engineer's signature,have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat shown in Section V.B prepared by B &A Engineers,Inc., stamped on 1/6/2020 by Joseph D. Canning, shall be revised as follows: a. Note #1 shall be revised to provide for a 10-foot wide Pubic Utilities, Drainage and Irrigation easement along each rear lot line(or side lot line)and the subdivision boundary, as applicable. b. Note#9: ". . . from the health authority and the City of Meridian." c. Graphically depict the portions of lots that are servient to and contain the ACHD storm water drainage system referenced in Note#15. d. Note #16: "Direct lot or access to E. McMillan Rd. is prohibited unless specifically approved by ACHD and the City of Meridian." e. Add Note: "Maintenance of any irrigation and/or drainage pipes or ditches crossing a lot is the responsibility of the lot owner unless such responsibility is assumed by an irrigation/drainage entity or lot owners association." f. Provide common lots for the common driveways that provide access to Lots 10-12 and 17- 18,Block 1; and Lots 10-11,Block 3 that comply with the standards listed in UDC 11-2A- 3B and 11-6C-3D. a. Depict a minimum 20' wide emergency access easement across Lot 1,Block 1 in alignment with the common driveway that provides access to Lots 10-12,Block 1. The emergency access design shall be included in the development plans for subdivision. g. Lot 14,Block 1 shall have minimum dimensions of 50'x 100'in order to be counted toward the minimum qualified open space requirements; or as an alternative, a qualified amenity could be added to the common area as set forth in UDC 11-3G-313. One(1)full-size copy of the revised plat shall be submitted prior to signature on the final plat by the City Engineer. 5. The landscape plan shown in Section V.0 prepared by Baer Design Group,LLC,dated 1/6/20, shall be revised as follows: a. In the Landscape Requirements table, include the required number of parkway trees per the standards in UDC 11-3G-3B.5. Page 11 Meridian City Council Meeting Agenda March 3,2020— Page 96 of 222 b. Depict fencing adjacent to Lot 14,Block 1 to distinguish common from private areas in accord with the standards listed in UDC 11-3A-7A.7. c. Lot 14,Block 1 shall have minimum dimensions of 50'x 100'in order to be counted toward the minimum qualified open space requirements; or as an alternative, a qualified amenity could be added to the common area as set forth in UDC 11-3G-3B. One(1)full-size copy and one(1) electronic copy of a revised landscape plan shall be submitted prior to signature on the final plat by the City Engineer. 6. Future homes constructed in this phase shall be generally consistent with the conceptual building elevations contained in the Development Agreement(Inst.No. 2019-104972). 7. The eastern access driveway for the existing home at 1035 E. McMillan Rd. is allowed to remain until such time as the property redevelops, at which time the access shall be removed and access shall be taken internally from within the subdivision; the existing western access driveway shall be removed prior to issuance of the first Certificate of Occupancy within the subdivision. The address for the existing home shall remain the same until such time as redevelopment occurs. 8. Provide address signage for homes accessed by the common driveways for emergency wayfinding purposes. 9. The rear and/or side of 2-story structures on lots that abut E. McMillan Rd. and N. Red Horse Way shall incorporate articulation through changes in two or more of the following: modulation(e.g. projections,recesses, step-backs,pop-outs),bays,banding,porches, balconies,material types,or other integrated architectural elements to break up monotonous wall planes and roof lines. Single-story structures are exempt from this requirement. 10. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for all common driveways,which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 11. Prior to the issuance of any new building permit,the property shall be subdivided in accordance with the UDC. 12. All existing structures on the site shall that are proposed to be removed shall be removed prior to City Engineer signature on the final plat phase in which they are located. 13. Prior to signature of the final plat by the City Engineer,the applicant shall provide a letter from the United States Postal Service stating that the applicant has received approval for the location of mailboxes. Contact the Meridian Postmaster, Sue Prescott, at 887-1620 for more information. 14. Staff s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Type 1 Streetlights are required every 220' along the McMillan Road frontage. Two type 2 streetlights are required on N. Red Horse Way pursuant to Section 6 of the Meridian Design Standards. Adjust the spacing on streetlights at N. Legacy Woods Place and East Territory Street. Max spacing is 260'. The Type 2 streetlight at the south side of Lot 25 is not required. Page 12 Meridian City Council Meeting Agenda March 3,2020— Page 97 of 222 2. Water main to end with a fire hydrant,not blow off in N Legacy Woods Place. 3. No water main will be allowed in the private drive of Lot 12, Block 1. Place water services in the drive connecting into the water main in the cul-de-sac. Meters shall be place at the public right-of-way. General Conditions: 1. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development.The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department,and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 3. All improvements related to public life,safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 4. Upon installation of the landscaping and prior to inspection by Planning Department staff,the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing,landscaping, amenities,pressurized irrigation,prior to signature on the final plat. 6. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 7. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City.The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. In the event that an applicant and/or owner cannot complete non-life,non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 9. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. Page 13 Meridian City Council Meeting Agenda March 3,2020— Page 98 of 222 10. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 11. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 12. Developer shall coordinate mailbox locations with the Meridian Post Office. 13. All grading of the site shall be performed in conformance with MCC 11-1-4B. 14. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 15. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 16. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD.The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 17. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 18. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer's expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor's work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 19. The applicant shall provide easement(s)for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2" x 11" map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to signature of the final plat by the City Engineer. 20. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 21. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. Page 14 Meridian City Council Meeting Agenda March 3,2020— Page 99 of 222 22. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 9-1-28.C.1).The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized,the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Page 15 Meridian City Council Meeting Agenda March 3,2020— Page 100 of 222 EXHIBIT B From: Dean Waite To: City Clerk; Dave Yorgason;Todd Campbell;Sonya Allen Subject: Silver Springs Sub. 1-FP H-2020-0002 Staff Report for Feb.25th Council Mtg Date: Friday,February 21,2020 2:44:15 PM We have received the staff report and we are in agreement with the report. Thanks, Dean Waite Project Manager Todd Campbell Construction Inc. Meridian City Council Meeting Agenda March 3,2020— Page 101 of 222 (�E IDIAN-- ITEM SHEET Council Agenda Item -3.1. Presenter: Estimated Time for Presentation: 0 Title of Item - Findings of Fact, Conclusions of Law for Shelburne South (H-2019-0106) by Shelburne Properties, LLC, Generally Located on the North Side of E.Amity Rd., West of S. Cloverdale Rd. A ATTACHMENTS: im Description,,,. Ty Uploa Findings Findings/Orders 2/19/2020 Exhibit A Exhibit 2/19/2020 Meridian City Council Meeting Agenda March 3,2020— Page 102 of 222 CITY OF MERIDIAN FINDINGS OF FACT,CONCLUSIONS OF LAW C�f[EFI DIAN,- AND DECISION& ORDER ,. In the Matter of the Request for Annexation of 29.01 Acres of Land with an R-8 Zoning District; and Preliminary Plat Consisting of Ninety-Nine(99)Buildable Lots,Nineteen(19)Common Area Lots and One(1) Other Lot on 27.9 Acres of Land in the R-8 Zoning District for Shelburne South Subdivision,by Shelburne Properties,LLC. Case No(s).H-2019-0106 For the City Council Hearing Date of: February 18,2020 (Findings on March 3,2020) A. Findings of Fact 1. Hearing Facts(see attached Staff Report for the hearing date of February 18, 2020, incorporated by reference) 2. Process Facts(see attached Staff Report for the hearing date of February 18,2020, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of February 18, 2020, incorporated by reference) 4. Required Findings per the Unified Development Code(see attached Staff Report for the hearing date of February 18,2020,incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the"Local Land Use Planning Act of 1975,"codified at Chapter 65,Title 67,Idaho Code(I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has,by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian,which was adopted April 19, 2011,Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § I I-5A. 4. Due consideration has been given to the comment(s)received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision,which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant,the Community Development Department,the Public Works Department and any affected party requesting notice. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SHELBURNE SOUTH—AZ,PP H-2019-0106 - 1 - Meridian City Council Meeting Agenda March 3,2020— Page 103 of 222 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of February 18,2020, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council's authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted,it is hereby ordered that: 1. The applicant's request for Annexation with R-8 zoning is hereby approved with the requirement of a Development Agreement; and the Preliminary Plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of February 18,2020, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer's signature on the final plat within two(2)years of the approval of the preliminary plat or the combined preliminary and final plat or short plat(UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two(2)years,may be considered for final approval without resubmission for preliminary plat approval(UDC 11-6B-713). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-613-7.A,the Director may authorize a single extension of time to obtain the City Engineer's signature on the final plat not to exceed two(2)years. Additional time extensions up to two(2)years as determined and approved by the City Council may be granted.With all extensions,the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension,the property shall be required to go through the platting procedure again(UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six(6)months of the city council granting the modification. FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SHELBURNE SOUTH—AZ,PP H-2019-0106 -2- Meridian City Council Meeting Agenda March 3,2020— Page 104 of 222 A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six(6)month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight(28)days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight(28)days after the date of this decision and order seek a judicial review as provided by Chapter 52,Title 67,Idaho Code. F. Attached: Staff Report for the hearing date of February 18,2020 FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SHELBURNE SOUTH—AZ,PP H-2019-0106 -3 - Meridian City Council Meeting Agenda March 3,2020— Page 105 of 222 By action of the City Council at its regular meeting held on the 3rd day of March 2020. COUNCIL PRESIDENT TREG BERNT VOTED Aye COUNCIL VICE PRESIDENT BRAD HOAGLUN VOTED Aye COUNCIL MEMBER JESSICA PERREAULT VOTED Aye COUNCIL MEMBER LUKE CAVENER VOTED Aye COUNCIL MEMBER JOE BORTON VOTED Aye COUNCIL MEMBER LIZ STRADER VOTED Aye MAYOR ROBERT SIMISON VOTED Aye (TIE BREAKER) Robert E. Simision,Mayor Attest: Chris Johnson City Clerk Copy served upon Applicant,Community Development Department,Public Works Department and City Attorney. By: _ Dated: March 3, 2020 City Clerk's Office FINDINGS OF FACT,CONCLUSIONS OF LAW AND DECISION&ORDER FOR SHELBURNE SOUTH—AZ,PP H-2019-0106 -4- Meridian City Council Meeting Agenda March 3,2020— Page 106 of 222 EXHIBIT A STAFF REPORTC�WE COMMUNITY DEVELOPMENTDEVELOPMENT DEPARTMENT f D A H 0 HEARING 2/18/2020 Legend DATE: f I�Project Lflc❑i�ar TO: Mayor&City Council FROM: Sonya Allen,Associate Planner 208-884-5533 Bruce Freckleton,Development Services Manager 208-887-2211 1 SUBJECT: H-2019-0106 Shelburne South LOCATION: North side of E.Amity Rd., '/4 mile west of S. Cloverdale Rd.,in the SE '/4 of Section 28,T.3N., R.1 E. I. PROJECT DESCRIPTION Annexation of 29.01 acres of land with an R-8 zoning district; and,Preliminary plat consisting of 99 building lots, 19 common area lots and 1 other lot on 27.9 acres of land in the R-8 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Acreage 27.9 Future Land Use Designation MDR(Medium Density Residential: 3-8 units/acre) Existing Land Use(s) Rural residential/agricultural(3 homes&accessory structures) Proposed Land Use(s) Single-family Residential(SFR) Lots(#and type;bldg./common) 99 building; 19 common; 1 other Phasing Plan(#of phases) Yes-2 phases Number of Residential Units(type 99 detached units of units) Density(gross&net) 3.55 gross/6.23 net Open Space(acres,total 4.33 acres/15.52% [%]/buffer/qualified) Amenities Sports court(pickleball);open waterway;shade structure with picnic tables,bench and bicycle parking Physical Features(waterways, Nine Mile Creek and Ten Mile Feeder Canal cross this site hazards,flood plain,hillside) Neighborhood meeting date;#of 8/6/2019;2 attendees attendees: Page 1 Meridian City Council Meeting Agenda March 3,2020— Page 107 of 222 Description Details History(previous approvals) None B. Community Metrics Description Details Ada County Highway District • Staff report(yes/no) Yes(Traffic Impact Study was not required) • Requires ACHD Commission No Action es/no Access(Arterial/Collectors/State Access via E.Amity Rd.,an arterial street;and S. Selatir Hwy/Local)(Existing and Proposed) Way,a local street from the north to be constructed with Shelburne East Subdivision Traffic Level of Service Eagle Rd. &Amity Rd.—Better than"E";Cloverdale Rd. Id -"F"(see ACHD report for more information) Stub Street/Interconnectivity/Cross Stub streets proposed to west and east for future extension Access Existing Road Network E.Amity Rd.,arterial street Existing Arterial Sidewalks/ None Buffers Proposed Road Improvements A center turn lane is required on Amity Rd. at the Amorita Ave.intersection with the I It phase of development;or provide a turn lane analysis to ACHD for review. Dedicate ROW to total 37' from centerline of Amity Rd. & improve Amity to 17' of pavement from centerline Fire Service • Distance to Fire Station 2.2 miles(closest to Fire Station#4) • Fire Response Time 3:00 minutes under ideal conditions • Resource Reliability 78%-does not meet the target goal of 80%or greater • Risk Identification 1 (current resources would be adequate to supply service) • Accessibility Does not meet all required access(see Section VIILC) • Special/resource needs An aerial device is not required • Water Supply 1,000 gallons per minute for one hour • Other Resources See Section VIILC Police Service • Distance to Police Station 5 miles • Police Response Time 5 minutes • Calls for Service 145 calls within 1 mile of site(within 12 month period) • %of calls for service split by See Section VIII.D ' priority • Accessibility No issues • Specialty/resource needs None • Crimes • Crashes 17 crashed within 1 mile of site(within 12 month period) • Other Reports No outstanding issues or concerns West Ada School District • Distance(elem,ms,hs) Silver Sage Elementary: 5.1 miles Lake Hazel Middle School:2.4 miles Mountain View High School:4.8 miles (Note:Enrollment at Hillsdale Elementary is currently capped,-students in this subdivision will attend Silver Sage Elementary until a new school is built.) • Capacity of Schools Silver Sage Elementary:405 Page 2 Meridian City Council Meeting Agenda March 3,2020— Page 108 of 222 Description Details Lake Hazel Middle School: 1,000 Mountain View High School: 1,800 • #of Students Enrolled Silver Sage Elementary: 295 Lake Hazel Middle School: 1,085 Mountain View High School:2,277 Wastewater • Distance to Sewer Services Contiguous once Shelburne No.2 is constructed • Sewer Shed South Black Cat Trunkshed • Estimated Project Sewer 99 Building Lots ERU's • WRRF Declining Balance 13.77 • Project Consistent with WW Yes Master Plan/Facility Plan • Impacts/Concerns None at this time Water • Distance to Water Services Contiguous once Shelburne East No. 1 is constructed • Pressure Zone 4 • Estimated Project Water 99 Building Lots ERU's • Water Quality Concerns None • Project Consistent with Water Yes Master Plan • Impacts/Concerns No redundant connection for homes to the west of Amortia Ave,however development to the west will correct this issue.Water connection from Shelburne East Sub to Amity must be completed by phase 3 of Shelburne East. COMPASS(Communities in See Section VIII.E Motion 2040 2.0) Page 3 Meridian City Council Meeting Agenda March 3,2020— Page 109 of 222 1 1 1 u�` •�- •+.III■■11111111.• ling- NO It ry �► f - :r Eli •• uuuy III � ••• uueu� ' IK_ , •Y:1:1 L'�.. Ili= u: J'�a iiZ' ■■ 11 n, iw� 11Z c ■■ _HE 1 .1 lord •'- .0 uu 4 =Iuuu� . 1 INCIms 1 oil 1 ■11 I�II•�� ON in ai�i�ll.� it x4i ;ill .■ ■ — . IN R R =_ 2-:2 iu N1=— — ■ 1 1�2 1� 0 2-:2 iu NI_— : "'_2 1� 1 1 , • , • 11 i Gordon Jay Skinner—4120 E. Amity Rd.,Meridian, ID 83642 C. Representative: Ben Thomas, Civil Innovations,PLLC— 1043 E. Park Blvd., Ste. 101,Boise, ID 83712 IV. NOTICING Planning& Zoning City Council Posting Date Posting Date Notification published in 11/29/2019 1/31/2020 newspaper Radius notification mailed to property owners within 300 feet 11/26/2019 1/28/2020 Public hearing notice sign posted 1/7/2020 1/16/2020 on site Nextdoor posting 11/26/2019 1/28/2020 V. STAFF ANALYSIS A. Future Land Use Map Designation(https://www.meridiancity.or /g compplan) MDR(Medium Density Residential)—The MDR designation allows smaller lots for residential purposes within City limits.Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre. The proposed single-family homes and gross density of 3.55 units per acre is at the low end of the desired density range but is consistent with previous phases of Shelburne Subdivision to the north and west and with the MDR designation. B. Comprehensive Plan Policies (https://www.meridiancity.or /g compplan): • "Provide for a wide diversity of housing types(single-family, modular,mobile homes and multi- family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development."(3.07.03B) The proposed single-family detached homes will contribute to the diversity in housing types in the City. Staff is unaware if the proposed units will be owner occupied or rental units. • "Require open space areas within all development."(6.01.01A) Qualified open space is required to be provided in accord with the standards listed in UDC 11-3G- 3.As proposed, the development exceeds the minimum qualified open space requirement. • "Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City."(3.01.0117) Urban services can be provided and this development is contiguous to the City. • "Restrict private curb cuts and access points on collectors and arterial streets."(3.06.02D) One (1) access is proposed via E.Amity Rd., the abutting arterial street; local street access is not available at this time but will be in the future from the north when Shelburne Subdivision No. 2 develops. Stub streets are proposed to the properties to the west and east for future extension and interconnectivity. • "Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system."(3.03.03B) There are no pedestrian connections proposed to adjacent properties other than sidewalks along stub streets;Staff recommends a multi-use pathway is constructed along the southwest side of the Page 5 Meridian City Council Meeting Agenda March 3,2020— Page 111 of 222 Nine Mile Creek from the east to the northwest boundary of the subdivision for future extension and interconnectivity between neighborhoods and the future school site to the west as noted below,and an easement for a multi-use pathway is provided on the northeast side of the Ten Mile feeder canal for future construction of a pathway if needed. C. Existing Structures/Site Improvements: There are three(3)existing homes and accessory structures on this site. Only one(1)of the existing homes will remain on a lot in the proposed subdivision(i.e. Lot 1,Block 4);the remaining structures should be removed from the site prior to signature on the final plat by the City Engineer for the phase in which they are located. The address for the home to remain will change to be addressed off of W. Selatir Way when constructed. The Applicant submitted a conceptual development plan for Lot 1,Block 4 that demonstrates how the site could,but is not required to,redevelop in the future(see Section VIII.F). D. Preliminary Plat: There is an out-parcel(#S 1128438652, Bunch/Kirkwood property) along the southern boundary of the project site that fronts on E.Amity Rd.; the City Attorney has deemed it be a legally divided parcel from the subject property and as such is not required to be included in the boundary of the proposed subdivision. Public street frontage(E. Grayson St., a local street)is proposed on the plat for future access upon redevelopment of that property so that access via the arterial street(i.e. Amity Rd.)can be terminated in accord with UDC 11-3A-3A in the future. The proposed minimum lot size is 5,446 square feet(s.f.)and the average lot size is 6,994 s.f. E. Proposed Use Analysis: Only single-family lots are proposed; single-family detached dwellings are listed as a principal permitted use in the R-8 zoning district per UDC Table 11-2A-2. F. Specific Use Standards(UDC 11-4-3): Not applicable (single-family dwellings are not subject to specific use standards) G. Dimensional Standards(UDC 11-2): All future development is subject to the dimensional standards of the R-8 zoning district set forth in UDC Table 11-2A-6. The existing home that is proposed to remain on Lot 1,Block 4 meets the setback standards of the district. The proposed lots meet the minimum dimensional standards of the district. H. Access(UDC 11-3A-3, I1-3H-4): One(1)public street access is proposed via E.Amity Rd.,an arterial street; and one(1)local street access is proposed to be extended from the north with development of Shelburne East Subdivision. One (1) stub street is proposed to the west and two (2) stub streets are proposed to the east for future extension and interconnectivity. The out-parcel that fronts on E. Amity Rd., an arterial street,will have frontage on an internal local street, E. Grayson St.,for future access internally from within the subdivision. Staff recommends a note is added to the final plat prohibiting direct lot access via E.Amity Rd to all the lots within the subject subdivision. One(1)common driveway is proposed on Lot 6,Block 5 for access to Lots 7-9,Block 5 from E. Grayson St., a local street. Common driveways are required to comply with the standards listed in UDC 11-6C-3D which include but are not limited to the following: A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveway which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment—a Page 6 Meridian City Council Meeting Agenda March 3,2020— Page 112 of 222 copy of which should be submitted to the Planning Division prior to signature on the final plat by the City Engineer; and an exhibit is required to be submitted with the final plat application that depicts the setbacks, fencing,building envelope and orientation of the lots and structures that are accessed by the common driveway. Driveways for abutting properties that aren't taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway.Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5- foot wide landscaped buffer. Address signage should be provided at the public street for homes accessed by the common driveway for emergency wayfinding purposes. Note:If desired, the Applicant could provide a common driveway north of E. Davin St.for access to Lots 48-51, Block 4 if approved by the Fire Dept. as set forth in UDC 11-6C-3D.3; this would allow an increase in the adjacent common area. Revised plans should be submitted at least 10 days prior to the Council meeting if the change is desired. Access is currently provided to the existing home proposed to remain on Lot 1,Block 4 (the Williams' property) and to the abutting property to the west that is not a part of this development(Parcel #S 1128438580, owned by the Freeman's)via S. Selatir Ln, a private lane, from E. Bott Ln. to the north; access to the Freeman property via Selatir Ln. is obtained across the William's property. To ensure access is still provided to the Freeman property once Shelburne East develops to the north and S. Selatir Ln.is removed, Staff recommends a cross-access easement for a minimum 20-foot wide driveway is required to that property across Lot 1,Block 4. This easement should remain in effect until such time as the Freeman property redevelops and public street access is provided to that property. Development of this project is limited to 30 building lots until such time as two (2) separate approved Fire Dept. access points are completed. I. Parking(UDC 11-3C): Off-street parking is required to be provided for the proposed use as set forth in UDC Table 11-3C-6 based on the number of bedrooms per unit. On-street parking is also available along local streets within the development for guest/additional parking. J. Pathways (UDC 11-3A-8): An internal 5-foot wide pathway is proposed through Block 4 along the south side of the Nine Mile Creek. At the recommendation of the Park's Department, Staff recommends this pathway is constructed at 10 feet in width in a 14-foot wide public pedestrian easement and serves as a segment of the City's multi-use pathway system; this pathway should extend from the east to the northwest perimeter boundary of the subdivision for future extension and interconnectivity with adjacent neighborhoods and to the future school site to the west.The pathway should be constructed in accord with the standards listed in UDC 11-3A-8 and landscaping should be installed adjacent to the pathway in accord with the standards listed in UDC 11-3B-12C. The Pathways Master Plan depicts a segment of the City's multi-use pathway system along the northeast side of the Ten Mile Feeder Canal,located at the northeast corner of the site. As this area is not accessible from this development without a pedestrian bridge and is at the east boundary of the City's Area of Impact,the Park's Department is not recommending a multi-use pathway is constructed at this time; however, a 14-foot wide public pedestrian easement should be dedicated to allow the pathway to be constructed in the future if needed. Page 7 Meridian City Council Meeting Agenda March 3,2020— Page 113 of 222 K. Sidewalks(UDC 11-3A-17): Sidewalks are required to be provided with development along both sides of all public streets in accord with the standards set forth in UDC 11-3A-17. Minimum 5-foot wide detached sidewalks are required along E.Amity Rd., an arterial street; and attached sidewalks are required along all internal local streets as proposed. L. Parkways (UDC 11-3A-17): Eight-foot wide parkways are proposed at the entry of the development adjacent to S.Amorita Ave landscaped with Class II trees per the standards listed in UDC 11-3A-17. M. Landscaping(UDC 11-3B): Landscaping is required in accord with the standards listed in UDC 11-3B as follows: Street buffers: A 35-foot wide street buffer is required and proposed along E. Amity Rd., an entryway corridor,per UDC Table 11-2A-6, landscaped per the standards listed in UDC 11-3B-7C; trees in excess of the minimum standards are proposed. Parkways: Parkways are required to comply with the standards listed in UDC 11-3A-17E and be landscaped per the standards listed in UDC 11-3B-7C; calculations should be depicted in the Landscape Calculations table on the landscape plan demonstrating compliance with these standards. Common open space: Common areas are required to be landscaped per the standards listed in UDC 11-3G-3E. Trees are proposed in excess of the minimum required. See the Qualified Open Space section below for more information. Pathways: Landscaping is required adjacent to pathways in accord with the standards listed in UDC 11-3B-12C. A pathway is proposed through Block 4 along the south side of the Nine Mile Creek; calculations should be included in the Landscape Calculations table on the landscape plan demonstrating compliance with the standards in UDC 11-3B-12C.2. Mitigation: Mitigation is required for all existing trees,4"caliper and greater in size,that are removed from the site as set forth in UDC 11-3B-10C.5. The landscape plan depicts 30+/-trees that are proposed to be removed that may require mitigation; the applicant should coordinate with Elroy Huff,the City Arborist, at 208-371-1755 to determine mitigation requirements. The landscape plan includes a note stating,"extra trees provided above those required for mitigation: 272 trees (2"cal.)=544 cal. Inches"which should satisfy the mitigation requirements; however,that will be determined after the City Arborist's inspection. N. Qualified Open Space (UDC 11-3G): A minimum of 10% qualified open space is required to be provided. Based on a total of 27.9 acres of land,a minimum of 2.79 acres is required that complies with the standards listed in UDC 11-3G-3. The proposed qualified open space consists of the street buffer along E. Amity Rd., an arterial street (50%=0.42 of an acre); a centrally located linear open space area along the Nine Mile Creek that includes a water feature(2.84 acres); a 110' x 113' common area near the southeast corner of the site on Lot 3,Block 2 (0.29 of an acre); and parkways(0.04 acre) adjacent to S. Amorita Ave. at the entry of the development from Amity Rd. totaling 3.59 acres in excess of the minimum standard.A few other open grassy areas depicted on the open space exhibit in Section VII.D do not qualify as they are below 50' x 100' in area;however,the project meets the minimum standards without these areas. Staff recommends a note is placed on the final plat restricting Lot 1,Block 8 to a non-buildable lot. Page 8 Meridian City Council Meeting Agenda March 3,2020— Page 114 of 222 Note: The Applicant does not plan to improve the common area on the east side of the Ten Mile Feeder Canal as it is not accessible by this development. O. Qualified Site Amenities (UDC 11-3U): A minimum of one(1) qualified site amenity is required per 20 acres of development area. Therefore, based on 27.9 acres, a minimum of one(1)amenity is required. The following amenities are proposed: a sports court(i.e.pickleball)from the Recreation category; and a picnic area with a 20' x 20' shade structure,picnic tables and bench from the Quality of Life category in accord with UDC standards. See detail in Section VII.D. Although not a"qualified"amenity, a pathway is proposed along the southwest side of the Nine Mile Creek which will provide an additional recreation amenity for residents. Staff recommends this pathway is extended to the east and north boundaries of the site along the creek for future extension in accord with the Comprehensive Plan as discussed above and based on Park Department's comments(see Section VIII.E). P. Waterways(UDC 11-3A-6): The Ten Mile Feeder Canal crosses the northeast corner of the site and the Nine Mile Creek crosses the site further to the southwest;both of these waterways are proposed to remain open in accord with the standards listed in UDC 11-3A-6B. Q. Fencing(UDC 11-3A-6, 11-3A-7): Fencing is required to comply with the standards listed in UDC 11-3A-6 and 11-3A-7. A 6-foot tall solid vinyl fence is depicted on the landscape plan along the perimeter boundary of the subdivision except for adjacent to the Ten Mile feeder canal where 5-foot tall open vision lattice top vinyl fence is proposed; open vision fencing is also proposed adjacent to internal common areas. There is not a detail for open vision lattice top vinyl fence,only 5-foot tall wrought iron fence (see Sheet L6); staff recommends the legend is revised to reflect that described on the detail on Sheet L6. Staff recommends the Applicant provide details at the public hearing in regard to the depth and slope(i.e. horizontal:vertical)of the Nine Mile Creek in order for the Commission/Council to determine if fencing should be required adjacent to the waterway to preserve public safety.Note: UDC 11-3A-6C states fencing shall not prevent access to natural waterways such as creeks; in limited circumstances and in the interest of public safety, larger open water systems may require fencing as determined by City Council, the Director and/or Public Works Director. R. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed; all utilities are stubbed to the northern site boundary from the previous Shelburne East development. Street lighting is required to be installed in accord with the City's adopted standards, specifications and ordinances. See Section VIII-B below for Public Works comments/conditions. S. Pressure Irrigation(UDC 11-3A-15 : An underground pressurized irrigation system is required to be provided for each lot within the development. The Ten Mile Feeder Canal will provide irrigation water for the project. A pump station Page 9 Meridian City Council Meeting Agenda March 3,2020— Page 115 of 222 was installed as part of Shelburne East Sub. 1 which was sized to serve Shelburne East and this development. T. Storm Drainage(UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City's adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. U. Building Elevations(UDC 11-3A-19 I Architectural Standards Manual): Conceptual building elevations were submitted that depict a variety of architectural styles for single- family detached homes planned to be constructed within this development as shown in Section VILE. The architecture style is proposed to be a continuation of that in the previous Shelburne developments to the north and west and consist of a mix of contemporary forms and modern farmhouse styles with materials ranging from stone to stucco and board-and-batten siding materials with natural colors. Homes will range in size from 1,600 to 2,200 square feet and a large percentage of the homes will be single- story. Single-family detached homes are not subject to Design Review per UDC 11-5B-8B.2. VI. DECISION A. Staff: Staff recommends approval of the proposed annexation and preliminary plat applications with the requirement of a Development Agreement per the comments and conditions listed in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning&Zoning Commission heard these items on December 19,2019 and January 6,2020. At the public hearing on January 6',the Commission moved to recommend gpproval of the subject AZ and PP requests. 1. Summary of Commission public hearing: a. In favor: Deb Nelson, Givens Pursley b. In opposition:None c. Commenting: Brian Wilson d. Written testimony: Applicant(response to the staff report); Ann Kirkwood,David Palumbo e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s) testimony a. Location of multi-use pathway along the Ten Mile Feeder Canal-Developer of property to the east stated they were required to provide a pathway along the southwest side of the canal in Ada County;the Pathways Master Plan depicts the pathway on the northeast side of the canal. 3. Ke. ids)of discussion by Commission: a. Location of access easement to the Freeman property via Selatir; b. Confirmation b, t�pplicant that the amenities in the previous Shelburne and Shelburne East Subdivisions will be shared with this development and will all be under the same HOA; c. Type of fencing proposed in place of wrought iron(i.e. 5' open vision lattice top vinyl) —agreeable to vinyl as long as it complies with UDC standards for open vision fencing (i.e. can't restrict vision through the fence by more than 20%h d. Request for the Applicant to consider of a different s , le of picnic shelter that is less commercial in appearance that will fit in more with the design of homes; Page 10 Meridian City Council Meeting Agenda March 3,2020— Page 116 of 222 e. Concern from neighbor(Kirkwood)pertaining to access to their back pasture; Applicant agreed to install a gate in the fence for access to the pasture via Grayson Street. f. If someone else(i.e.the developer to the east)wants to construct a pedestrian bridge across the Ten Mile Feeder Canal for access to the pathway easement on this property, it would be okay with the Applicant; g_ The width(5' vs. 10') of the pathway. through this site adjacent to the Nine Mile Creek; h. Lot 1,Block 8 should be called out as a common lot rather than"non-buildable"; i. Concern pertaining to traffic congestion in this area and not having a Traffic Impact Study for any of the developments in this area because the preliminary_plats all contained under 100 homes (over 100 triggers a TIS)—desire for road infrastructure to be in place to handle the additional traffic before more developments are approved. 4. Commission change(s)to Staff recommendation: a. Modify condition#A.3d in Section VIII to reflect replacement of the 5' tall open vision iron fence with 5' tall open vision lattice top vinyl fence that complies with UDC standards for open vision fencing(see UDC 11-1A-1); b. Modify condition#A.3e in Section VIII to reflect a 5' instead of a 10' wide pathway along the southwest side of the Nine Mile Creek within an 8' wide easement. c. Modify conditions#A.2c and A.10 in Section VIII to remove the specific Lot and Block number for the access easement for the Freeman parcel to allow that previously agreed upon with the Freeman's through Shelburne East Subdivision via S. Selatir Way; d. Modify condition#A.2a in Section VIII to include Lot 1,Block 8 in the plat notes as a common lot rather than a non-buildable lot; and, e. Add a condition for the Applicant to consider alternate styles for a picnic shelter to match the neighborhood development and design(see condition#A.12 in Section VIII). 5. Outstandingissue(s)ssue(s) for City Council: a. Staff recommended the Applicant provide details at the public hearingin n regard to the depth and slope(i.e. horizontal:vertical)of the Nine Mile Creek in order for the Council to determine if fencing should be required adjacent to the waterway to preserve public safety as set forth in UDC 11-3A-6C.1. C. The Meridian City Council heard these items on February 18,2020. At the public hearing.the Council moved to approve the subject AZ and PP requests. 1. Summary of the City Council public hearing: a. In favor: Deb Nelson,Givens Purslev b. In opposition: None c. Commenting: Brian Wilson d. Written testimony: Applicant e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s)of public testimony: a. Question pertaining to which side of the Ten Mile Feeder Canal the Board of Control's access is on. 3. Kev issue(s)of discussion by City Council: a. Concern pertaining to the lack of improvements proposed on Lot 1,Block 8 that it will create a weed problem and result in lack of maintenance: b. Preference for the appearance of the shelter proposed as"Option 2"- c. Desire to know the number of children that are estimated to attend area schools in developments that have been approved but not yet constructed that are not accounted for in the school district's calculations. 4. City Council change(s)to Commission recommendation: Page 11 Meridian City Council Meeting Agenda March 3,2020— Page 117 of 222 a. Council preferred the picnic shelter in Option#2 included in Sections VILC and D (delete condition#A.12 in Section VIII as it's no longer applicablel: b. Include a condition for Lot 1,Block 8 to be improved with grass and irrigation and for it be maintained by the HOA as agreed upon by the Applicant(see condition#A.3h): c. Based on the slope exhibit submitted by the Applicant showing a typical 3:1 slope of the Nine Mile Creek.the Council did not require fencing to be installed along the waterway (see condition#A.3f in Section VIIII. Page 12 — Meridian City Council Meeting Agenda March 3,2020— Page 118 of 222 VII. EXHIBITS A. Annexation&Zoning Legal Description and Exhibit Map Legal Description t`pr Annexation Shelburne South Subdivfsion A parcel of land being located in the SW'f of the SE '/4 of Section 28,Township 3 North, Range 1 East,Boise Meridian,Ada County, Idaho,and more particularly described as follows: Commencing at a Brass Cap monument marking the southwest aorner of the SE'f4 of said Section 28. from which an Aluminum Cap monument marking the southeast corner of said SE Y.bears S 89°14'43"E a distance of 2660.54 feet; Thence S 89'14'43"E=along the southerly boundary of said SE'/4 a distance of 238.00 feet to the POINT OF BEGINNING; Thence N 0'31'20"E=a distance of 965,92 feet to a point; Thence S 89'19'33'E a distance of 296.08 feet to a point Thence N 0'31'18"E a distance of 368,85 feet to a point on the north boundary of the SE'/4 of said Section 28; Thence S 89'19'52"E along said north boundary a distance of 693.19 feet to the northeast corner of the 5W'/a of the SE V.of said Section 28; Thence S 0'26'36"W along the east boundary of said SW'f of the SE'/4 a distance of 1326.37 feet to the southeast corner of the SW'/4 of the SE'/of said Section 28; Thence along the south boundary of said SW'/4 of the SE'/4 N 89°14'43"W a distance of 706.23 feet to a point; Thence leaving said south boundary N 6"31'18"E a distance of 220,00 feet to a paint; Thence N 89'1443"W a distance of 186.00 feet to a point; Thence S 0'31'17"W a distance of 2M00 feet to a point on the south boundary of the SW'V.of the SE'/of said Section 28; Thence along said south boundary N 89'14'43"VV a distance of 200,09 feet to the POINT OF BEGINNING. P� ��s This parcel-contains 29.01 acres. Clinton W.Hansen, PIS P IF) Land Sciutions,PC F 9r oNl ' August 14,2019 �'�� OF C' �zi`n� o JLj11C)T)5 Shalpume South Subdivision Annexation Job Nc�.19,0B "tea snymy.ne Co nuh ng Page 1 of 1 Page 13 — Meridian City Council Meeting Agenda March 3,2020— Page 119 of 222 SHELBURNE SOUTH! SUBDIVISION ANNEXATION LOCATED IN THE SW 1/4 OF THESE 1/4 OF SECTION 28, T.3N., R.1 E., 8.M. MERIDIAN, ADA COUNTY, IDAHO 7 I E t2 I a Ih� tis err Wars BWNDARY W01 2.E SA4�G52'E 63C.l�' fi}7�9'b4"i S/i6 1329,23' r I i I S14919'337 i it r� i ! z N89'T4'4,rW 0 0 d KI PURT OF # oo k BEGaNMING Nag f4 43•W 23800'. 7i}.0 ' w 186.00 i N891443W 7fl633' j g�g� 2E27 S 'i4'43•E 26E{!5+' E AMITY RD. f 1{1e T 331'34 eAZ Or BEARING �;y L LA Alp 1$7' fi q- 1 o � 0- 1111 LLi s OF L ��qs' rd 0 125 250 Soo 1i � Land Surveying and Comailting 231 F.STH ST,STE,A M ERIf}LW.JD 83842 12081 2138-20" r2J ZUE&2557 relit wwWJdY5G5+JIi110aIM.bli dLW hV.10-U8 Page 14 — Meridian City Council Meeting Agenda March 3,2020— Page 120 of 222 B. Preliminary Plat(dated: 9/5,12019 2/7/20)&Phasing Plan SHELBURNE SOUTH-2020 PRELIMINARY PLAT Sj MERIDIAN,IDAHO - PFca�RFscwPnox ea6E .Iowa miun.imw S�r1� J d S6IECP SME SHEL N sueD.ND.e 1� n. \--- - e o n„ B�NNB VI i (BNBER PROPOSED 6HELBURNE FAST 6U6. ` H��m CDN6i11UC110N1 snv�Fasa[xr—I III �� \ \ Ell MUMSED saMPANR SUB. .a...a...W...,.....a....e.,...o. _ _ o T l $I I ^IMF y FMfIY FBA -�" —'"• a° — — 1 �. Page 15 — Meridian City Council Meeting Agenda March 3,2020— Page 121 of 222 � I � I 1 1 1 w 1 4 I 1 f'f 1 PHASE 1 1 I _ I PHASE 2 � � 1 I I � I I I r� �O XORTN 200 100 0 200 HORIZONTAL SCALE IN FEET RXJEcrNO. ,a-W3-Gs DWG RE R" OE;IGNm 8ti` B'T SHELBURNE SOUTH SUBDIVISION CIVIL INNOVATIONS,PLLC DRAM BY am :'E?.IGkN,IDAHO 1 OM E.PARK eLw sTE 101 GHEGImD 6Y BT Balm ID m2 PHONE p0A) MUEMTE 11KW29M M-aia1 sG&E ASSHONRI PHASING PLAN GHM 1CF1 Page 16 — Meridian City Council Meeting Agenda March 3,2020— Page 122 of 222 C. Landscape Plan(date: 9,16,12019 2/12/20)&Nine Mile Creek Cross-Section LANDSCAPE CALCULATIONS PLANT PALETTE .ZM a : r^r ten• a,a KIIZZI <.w _ �A rys hM� NOTES DEVELOPMENT DATA SHELBURNE SOUTH SUBDIVISION JENS E�BERs MERIDIAN, IDAHO PRELIMINARY PLAT LANDSCAPE PLAN FEBKUARY 12,2020 Page 17 — Meridian City Council Meeting Agenda March 3,2020— Page 123 of 222 ___ MATc UW LI _ PLANT PALE i I —.— ——— t_ BLOCK Ib MFT6EIMKE L1 S -_,F 44 1 4 5,500 OF 5,4525F f, 6,0195F I � m !e a 55005E BLOCK r I '.ib E X f J - m 5,50C 5F _ 5,5005E 6,000 SF E.TA0I11AINA1 14 4 4P I ` 5,5005E 5,5006F 6,000 IF 1 I� a1 i S �p 1E 6 II iY, 5,5005E 55005F 5,5005E Y 9 6,OOO IF BLOCK 5 7 ' 3 — 6 I 5,5005F 5,500 5F 6,000 IF 5,5005= o 'a y1 i 4 ELOCJ(7 �' iIS ui In II 11 5,5005F '^ 5.500 SF 5,500 OF f 6,000 OF t Z a S 1 5,4466F _.z.10 SF �� = a 5,601$f: 60®OSF I H Q On - E.GRAYSOR ST «5,,,�J � � C �.. W� i . .-�� • NOTES Z a ~ ill IiBn u w In Y9f35F 7,92355 x.^7',3665F 7,0305E II i �^�' 6lACK6 I B,4915F 2 a 73c_5F KEY MAP LAN[A9CAPE PLAN —� AMITY R4A➢, _ _ ,,--e,� ^� O ..•L1T t� �41 PL,ANT PALETTE MATCHl1NE ' MATCFK_INE L2 LLL 4 _ MATCHLINE LO ---' 6 1 �..E_ _.5B33F » I MAT7LIryE L2 32 5 Ii fi�pO IF Fk4 5.50p IF „ BLOCK j4 &1NSF J� ._.. - ❑ d7�,'� 5,5MEF5 ] 3K fi$]65F S• 5 6005F 4N _ Q A,201 SF W ~ z zI I. < K I ffi IBI' 4 Sb 2.155.�F J s a i IF s,z ss4p sF r o3 s,soosF � ,: ¢ r' l I = a Q= N Q Z 5S005FLU ¢ s a L - m a a — w LU ? f fn 2 w Ixb Sp J 3 . 4 t 5 ... 7 KEY MAP 0. +115f 5,500 IF 5WSF Y _ fiat Fi 4 h CLAN UNAPE IF AM ROM _ M O q. — L2 Page 18 — Meridian City Council Meeting Agenda March 3,2020— Page 124 of 222 ArAres4LwELs.,.—, . ,- A7CFiLAE�. GrV SF T 5,655 SF "4 `° �� BLO1;iF-- �4 e�Dcn ,ICJ , I �� fIoasosF N NWT/ 5,5005F 16 5,5K SF S,5D0 SF - <� ..a 0 �• 7, 55005E - 9LOCK J, 18 Z J 5.5005F ,. v J 3 1: ✓ 9 a r 5,500SF F-�IJ—_— E.DAVIN3T. - _a:OSF_�'� 126Eas sF (QfJ 2� z 5903F MATCHLINE L3 W _ ___.�———UTouNEi4 _-- S , ' � Za a m w a T W g ¢ PLANT PALETTE 31 / z NOTES �.�o4' l '�a�eu9•J `� f M 1S� HLIu NE 12 W a KEY MAP LL FNq<7J � LLAN0.9CAPEM 1 PLAN Q L3 PLANT PALETTE MA`C:H�INELb ^MATCHLINE L4 S KOM3 " 6,462 SF 3 �i ' 5 6,9195E / �1 .... 265F � -, 191 G T /�6005F -' 11 F'E SF I'r/1V �6Aa05F a I- 5,500 SF 1 �SKSF "7 r�1 --E AARIAOON. z a T • m 5,5K SF i W y '✓DLUOK' F f x vii l l SKww� Q S 4All x 9 ¢ RUCK 2 Z Z J 5,500SFEr LL 0 J Ui } 4' _ W z \ _5P6S= -. . ' 550o 5F T +{5,500 SF — _ KEY MAP CL AUTCNINE L2 ..I.E .LANDSCAPE PLAN °mil� L4, Page 19 — Meridian City Council Meeting Agenda March 3,2020— Page 125 of 222 PRUPaSEH SHELBl1RNE EASTSOB. r 33.4375E / 5..5005E :\ 5;5005E \ 1 f I U ISFi i sssosF Cq �! o aW z Z sF 5 jr6,6733F m W LU k w = z ® R:;, 4 cc 4 s� \\ I7,7215F J MATC NE LS =QB SF TCHLNE L , \ W 2 MATGNLINE L8 i MATCNIE '�! KEY MAP Q. LAIO@GAPE PLAN O Ls �6 \h I-r ALE7TE ILE w�e xALL ew axirn nnw wrs�w.e v+r n rvm>sr rwx i�:� INrL Ii�-lvi-::Y I�LFkE � "_�" �' C�TRCC PLnNTINbFiThKINb i.+m�.. i i ' Krr 2 F ''�•�.-"- NOTE5 7)o cai LU a r res.ouxxcrrrs nc�sa-nwm.rL. rL, OF'N VI'II(N VINYL SLAT-H Z>0 O$HRl16 PLAN fI V �. .�� ii iii iii iiii m w T 'I'inin olio i11 i111T iii iiii iiiii'�u iii ii�nn a) ii Ii ii S = 4 :x LAN�5GAPE G:\L,GLLA1!IGNSI D V�LoF'MrN7 D:�.i A. cc -----_ o uxvrwrE a-xatta v, isx.,._w�ixee LANDSCAPE 41 U f'I •1111 I kIJ FTJGF m ` ©V Np5 APF E1OJI-VFJ25 E L6, Page 20 Meridian City Council Meeting Agenda March 3,2020— Page 126 of 222 r�7111 4m, C. MsHlc NIELTEII Q 0 < LIM 6 z L z < U j z I-- (2) DIKE RACK IL -j w LU CL Z: IU IL IL g,,,_ LANDSCAPE -IF -F- HAI LBOX STATION �R�TE�Y T�T,� L7 Page 21 Meridian City Council Meeting Agenda March 3,2020— Page 127 of 222 -03 —03 9.01J' 4_DO' 9.01J' i 2_0(r i x ohgE S i MATCH E)GST_ 3:1 MAX SLOPE TflW-kL HORIZONTAL SCALE IN FEET } LE SHELBURNE SOUTH SUBDIVISION -:a',®a� of MHrDI H GAHd CIVIL INNOVATIONS,PLLC ==••'19Y =A 1DQ E PARK 6LN1 UE 1 Ol -5:' Err ME G W'12 ._ ] FHa1E r2Daj M4-1191 NINE MILE CREEK TYPIGAL CROSS—SECTION wvdLu&1Tw3bm1p° -- :F1 Page 22 — Meridian City Council Meeting Agenda March 3,2020— Page 128 of 222 D. Qualified Open Space Exhibit and Amenities Detail `• 1 � 1 I I I I •� I 1 •� 1 15 I lam/ L' •� I� � I Otis, 1 E/ILfM •- � �r f y- � 1 3 I .�•i`` � I L TADMBIYI� 1 I I � I I ' I i f I — �f---- E-;WRMfTYRpAD '----'— Table 2:open space calcufation breakdown PRELIMINARY PLAT DATA TOTAL ACRES 27.90 AC ZONING PUBLIC RIGHT-DF-WAY 6.00 EXISTING:RUT PROPOSED:R-6 RESIDENTIAL AREA 15.90 MINIMUM LOT SIZE(SF) TOTAL OPEN SPACE 6.00 SINGLE FAMILY 5,446 SF QUALIFIED OPEN SPACE 4-33 AVERAGE LOT SIZE QUALIFIED OPEN SPACE PERCENTAGE 15,52% 6.994 SF TOTAL LOTS 119 RESIDENTIAL GROSS DENSITY(DWAc) 3.55 SINGLE FAMILY LOTS 99 RESIDENTIAL NET DENSITY(Du7Ac) 6.23 COMMON LOTS 20 NOTE: DATA SUBJECT TO CHANGE UPON COMPLETION OF A SURVEY INCLUDES WILLIAMS HOME LOT AND PARCEL NE OF TEN MILE FEEDER CANAL Page 23 Meridian City Council Meeting Agenda March 3,2020— Page 129 of 222 p r 1.3-6" TYP, rqy Zi W-W nP. 2 v v Figure S. Picklebalf Court Option ## YikY i TU~ I�ft lk�- � F r 1 i�wT�rmr4,#PvmIk^-MMTWO w Upw Page 24 Meridian City Council Meeting Agenda March 3,2020— Page 130 of 222 E. Building Elevations/Architectural Elements ARCHITECTURAL ELEMENTSAND SINGLE-FAMILY HOUSING The architecture style of the Project will largely be a continuation of the existing Shelburne No.1 and No.2,and Shelburne { East neighborhoods with a mix of contemporary farms and modern u farmhouse styles.A rich blend of materials " ranging from stone to stucco and board- and-batten siding materials is planned with enriched natural colors.Home sizes " will range from 1,600 square feet to 2,200 ` square feet.Similar to the homes in Shelburne No.1,Shelburne No.2 and Shelburne East,a large percentage of homes in Shelburne South will be single story. Maxi murn building height will be 35 feet. Representative building elevations Figure 3-Example of House Rrehhecture and floor plans are shown in Appendix D. Mill 3i, µ I 11 _ J Page 25 — Meridian City Council Meeting Agenda March 3,2020— Page 131 of 222 F. Conceptual Redevelopment Plan for Lot 1,Block 4 �l t SHE BURNE EAST SUBDIVISION NO.1 1 5 I t-- --� S + 1 LOT 1,BLOCK _�- -�-may i `4 A r� �011111 w 16 6 w HORMNTAL SGALE IN FEET WLE'T K is«ia,;S " ° SHELBURNE SOUTH SUBDIVISION CmL INNOVATIONS,PLLC uawM mr dm M9101AN.EM11 Ia EPWRWCIElm 4B1�CI er AID MM PFulE:IIDW wrnm �uEonE l� r..avn-..nrocum LOT 1,BLOCK 4-CONOEPTl1ALILAYOUT EXHIBIT aefr i oFi Page 26 — Meridian City Council Meeting Agenda March 3,2020— Page 132 of 222 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement(DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian,the property owner(s)at the time of annexation ordinance adoption,and the developer. Currently, a fee of$303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six(6)months of the City Council granting the annexation. The DA shall,at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the preliminary plat, phasing plan, landscape plan and conceptual building elevations included in Section VII and the provisions contained herein. b. The existing home proposed to remain on Lot 1, Block 4 shall hook up to City water and sewer services at the developers expense within 60 calendar days of such services becoming available in accord with MCC 9-1-4 and 9-4-8. At such time,the septic tank shall be abandoned and the well solely used for irrigation purposes. c. The address of the existing home on Lot 1,Block 4 shall change to be addressed off of S. Selatir Way when that road is constructed. 2. The final plat shall include the following changes from the preliminary plat included in Section VII.B, dated 9/5,119 2/7/20,as follows: a. ^ „ote s " ' 0o, en the fee fthe plat rest-ictin Include Lot 1,Block 8 as a - buildable common lot in Note#10. b. Add a note stating direct lot access via E. Amity Rd. is prohibited. c. Graphically depict a minimum 20-foot wide access easement from S. Selatir Way T Bleek 4 to the Freeman property(Parcel#S1128438580);the final plat should include a note referencing the recorded instrument number of this easement. 3. The landscape plan included in Section VII.C,dated 9 2/12/20, shall be revised with submittal of the final plat application as follows: a. Depict mitigation trees and calculations on the plan in accord with the standards listed in UDC 11-3B-10C.5. Coordinate with Elroy Huff, the City Arborist, at 208-371-1755 to determine mitigation requirements. b. Include calculations in the Landscape Calculations table for trees within the parkways at the entry of the development from E. Amity Rd. adjacent to S. Amorita Ave. demonstrating compliance with the standards listed in UDC 11-3A-17E and 11-3B-7C. c. Include calculations in the Landscape Calculations table for the trees along the pathway on the south side of the Nine Mile Creek in Block 4 demonstrating compliance with the standards listed in UDC 11-313-12C.2. d. ' epen vision 4ttiee top vinyl fenee along eeFffinea areas noted mi the PlapA Paleffe table to fefleet tha4 depieted an the detail an Sheet L6 (i.e. 5' open vision lat4iee top.,:t+.4 yffeughtr� �onc Replace the detail(#5 on Sheet L6 for the open vision iron fence with a 5' tall open vision lattice top vinyl fence as called out in the Plant Palette that complies with UDC standards for open vision fencing(see UDC 11-1A-1 Page 27 Meridian City Council Meeting Agenda March 3,2020— Page 133 of 222 e. enm-tThe 5-foot wide pathway depicted in Lot 23,Block 4 f em 5 to 10 feet an shall extend into the north and east(through Lot 3,Block 2)boundaries of the subdivision within an 8-foot wide public pedestrian easement for future extension and interconnectivity between neighborhoods. f. . horizontahvertieal) of the Nine Mile Creek in order for the CoffffnissiopXotffteil to determine i feneing should be required adjaeei4 to the watefway to preserve publie safety as set fefth in DG T 1 3^-1 6 ' The Applicant submitted an exhibit, included in Section J/7H.C, depicting a 417�i �GT 3:1 typical slope of the Nine Mile Creek; based on this exhibit, the Council did not require fencing to be constructed adjacent to the creek. g. Depict 5-foot wide landscape strips on each side of the multi-use pathway that comply with the standards listed in UDC 11-3B-12C. h. Lot 1,Block 8 shall be improved with grass and irrigation and be maintained by the Homeowner's Association as agreed upon by the Applicant. 4. For lots accessed by the common driveway on Lot 6,Block 5, an exhibit shall be submitted with the final plat application that depicts the setbacks, fencing,building envelope and orientation of the lots and structures. Driveways for abutting properties that aren't taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 5. Provide address signage for homes accessed by the common driveway on Lot 6,Block 5 for emergency wayfinding purposes. 6. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for the common driveway on Lot 6,Block 5 which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement should be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 7. Development shall be limited to 30 building lots until such time as a secondary access that meets International Fire Code(IFC)is built and approved by the Fire Dept. 8. A public pedestrian easement shall be submitted to the Planning Division as required by the Park's Department prior to signature on the final plat(s)by the City Engineer for the multi- use pathway along the southwest side of the Nine Mile Creek from the east to the northwest (along the creek to the north boundary and along the access road to the west boundary) perimeter boundaries of the subdivision and along the northeast side of the Ten Mile Feeder Canal on the subject property. 9. Off-street parking is required to be provided for the proposed use as set forth in UDC Table 11-3C-6 based on the number of bedrooms per unit. 10. To ensure access is still provided to the Freeman property(Parcel#51128438580) once Shelburne East develops to the north and S. Selatir Ln. is removed, a cross-access easement for a minimum 20- foot wide driveway shall be required to that property acres Tot 1,Bleek 4. The preliminary pla easement.shall be r-evisedprior to the Couneil meeting to gr-aphieally r-efleet this A copy of the recorded easement shall be submitted prior to signature on the final plat by the City Engineer. Page 28 — Meridian City Council Meeting Agenda March 3,2020— Page 134 of 222 11. All existing structures on the site that are not proposed to remain on a lot in the proposed subdivision shall be removed prior to City Engineer signature on the final plat phase in which they are located. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the final plat application. Street light plan requirements are listed in section 6-7 of the City's Design Standards. A copy of the standards can be found at httg://www.meridianciU.oMIgublic_works.aspx?id=272. 1.2 There will be no redundant water mainline connection for homes to the west of Amortia Ave, however development to the west will correct this issue.Water connection from Shelburne East Sub to Amity must be completed by phase 3 of Shelburne East. 1.3 Applicant to provide sanitary sewer and water services to Lot 1,Bock 4, and the outparcel between Blocks 5 and 6. 1.4 Applicant shall modify their utility designs to exclude sewer and water mainlines within common drive Lot 6,Block 5. Services will need to extend from the mains in the public right-of-way. 1.5 Preliminary engineering submitted with this application does not show a water mainline extension in E. Amity Road to and through the project. This mainline is required,and needs to be included. 1.6 The water mainline extensions in the two eastern stub streets can be removed as the west boundary of this development is the extent of Meridian's service area. 1.7 Applicant shall provide a water mainline easement parallel with the sanitary sewer easement from the S. Courvoisier Place cul-de-sac to the north subdivision boundary for possible future water mainline connection to the neighboring north parcel. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code(MCC),the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way(include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,but rather dedicated outside the plat process using the City of Meridian's standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement(on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,which must include the area of the easement(marked EXHIBIT A)and an 81/2"x I I"map with bearings and distances(marked EXHIBIT B)for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted,reviewed, and approved prior to development plan approval. Page 29 — Meridian City Council Meeting Agenda March 3,2020— Page 135 of 222 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water(MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals,or drains, exclusive of natural waterways,intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work,the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at(208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections(208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded,prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110%will be required for all uncompleted fencing, landscaping, amenities, etc.,prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process,prior to the issuance of a plan approval letter. 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill,where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least I-foot above. Page 30 Meridian City Council Meeting Agenda March 3,2020— Page 136 of 222 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project,the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting.A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125%of the total construction cost for all incomplete sewer,water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20%of the total construction cost for all completed sewer,water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety,which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/WebLink8/0/doc/179010/Pa e� l.aspx D. POLICE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/180523/Pa eg l.aspx E. PARK'S DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/182020/Pa eg l.aspx F. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO(COMPASS) http://weblink.meridianciby.org/weblink8/0/doc/179920/Pa eg 1.aspx G. BOISE PROJECT BOARD OF CONTROL http://weblink.meridiancily.org/WebLink8/0/doc/179277IPa eg l.Wx H. NAMPA&MERIDIAN IRRIGATION DISTRICT hgg://weblink.meridianciV.orgg/weblink8/0/doc/179149/Pa eg 1.aspx Page 31 — Meridian City Council Meeting Agenda March 3,2020— Page 137 of 222 I. CENTRAL DISTRICT HEALTH DEPARTMENT http://weblink.meridianci tv.org/weblink8/0/doc/179729/Pagel.aspx J. DEPARTMENT OF ENVIRONMENTAL QUALITY(DEQ) http://weblink.meridiancity.org/weblink8/0/doc/179275/Page1.aspx K. WEST ADA SCHOOL DISTRICT(WASD) hgp://weblink.meridianci ty.org/weblink8/0/doc/179848/Pagel.aspx L. ADA COUNTY HIGHWAY DISTRICT(ACHD) http://weblink.meridiancit .00rg/weblink8/0/doc/181794/Pa eg l.aspx IX. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the Commission,the Council shall make a full investigation and shall,at the public hearing,review the application. In order to grant an annexation and/or rezone,the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the Applicant is proposing to annex and develop the subject property with 99 single-family residential dwellings in the R-8 zoning consistent with the MDR FL UM designation. (See Section V above for more information) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the purpose statement of the residential districts in that it will contribute toward the range of housing opportunities available within the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed medium density residential uses should be compatible with adjacent existing and future residential uses. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including,but not limited to, school districts; and The City Council finds City services are available to be provided to this development. The School District has submitted comments, included in Section VIII.K that currently show student enrollment is below capacity for the elementary(i.e. Silver Sage, although Hillsdale is currently capped) and above capacity for the middle and high school. 5. The annexation(as applicable)is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City if the Applicant complies with the conditions in Section VIII. Page 32 — Meridian City Council Meeting Agenda March 3,2020— Page 138 of 222 B. Preliminary Plat(UDC 11-613-6) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Council finds public services can be made available to the subject property and will be adequate to accommodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds the proposed plat is in conformance with scheduled public improvements in accord with the City's CIP. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Page 33 — Meridian City Council Meeting Agenda March 3,2020— Page 139 of 222 (�E IDIAN-- ITEM SHEET Council Agenda Item -3.J. Presenter: Estimated Time for Presentation: 0 Title of Item -Acceptance Agreement for Display of Artwork in Initial Point Gallery - Idaho Commission on the Arts: 12/4/2020 - 1/22/2021 OATTACHMENTS: Descriptiol L load I CA Initial Point Gallery Agreement 2020 Agreements /Contracts 2/25/2020 Meridian City Council Meeting Agenda March 3,2020— Page 140 of 222 ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY ALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL ("Agreement") is made on the 3rd day of March 2020 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"). and the Idaho Commission on the Arts ("ICA"), an agency of the State of Idaho. (City. and ICA may hereinafter be collectively referred to as "Parties.") WHEREAS,the City desires that public art will be a component of Meridian City Hall and to that end, the Meridian Arts Commission has invited ICA to display artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 3)3 E. Broadway Ave., Meridian, Idaho ("Initial Point Gallery"); WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW,THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: 1. SCOPE OF SERVICES. ICA shall designate an employee to serve in the role of Organizer for purposes of this Agreement. Organizer shall deliver artwork to Initial Point Gallery, on December 4, 2020, at such time as is specified by the Gallery Curator. Organizer shall be responsible for installing such artwork on December 4, 2020 at the direction of the Gallery Curatorfor display of such artwork in Initial Point Gallery from December 4, 2020 through January 22, 2021, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on January 22,2021, at such time as is specified by the Gallery Curator. ICA acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that Organizer's failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. 11. INSTALLATION. A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any, portion or component thereof, Organizer shall coordinate any and all such activity with the Gallery Curator, Organizer shall be responsible for contacting the Gallery Curator at least thirty (30) days prior prior to the date of delivery of artwork to Initial Point Gallery to confirm details regarding the installation, removal, publicity, and promotion of the exhibit. Organizer's failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. ACCEPTANCE AGREEMENT—INITIAL POINT GAu-FRY DISPLAY PAGE I Meridian City Council Meeting Agenda March 3,2020— Page 141 of 222 B. Inspection of display. Prior to or after installation,the Gallery Curator and/or the City may inspect and/or review the artwork proposed by ICA for display in Initial Point Gallery to ensure compliance with all criteria set forth in the most recent Call to Organizations issued for Initial Point Gallery, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in these enumerated documents, does not reflect artwork as described to the Commission or the Gallery Curator, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. III.D1SPLAY. A. Original artwork. Organizer warrants that any and all artwork provided by Organizer for display in Initial Point Gallery shall be, and is, original work conceived and created by artists selected by ICA, as certified by such artists. B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for the limited and non-commercial purposes of promotion and public information. C. Use of ICA's name. ICA hereby conveys to City permission to use ICA's name and/or logo for purposes of promotion , and public information, without violation of ICA's rights of privacy or any other rights ICA may possess under this Agreement. D. Use of City's name. City hereby conveys to ICA permission to use City's name for purposes of promotion and public information,provided that neither Organizer nor its agents or invitees shall use City's logo for any purpose without the express, written permission of the City Mayor's Chief of Staff. E. Removal of artwork by City. City shall have the right to remove artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Organizer in the manner set forth herein. While it is intended that the artwork provided by ICA will be displayed in Initial Point Gallery for the period set forth herein,this period may be shortened by City for any reason without notice. F. Removal of artwork by ICA. Organizer shall coordinate with the Gallery Curator the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. IV.INDEMNIFICATION WAIVER AND INSURANCE. A. Apportionment of Liability. City and ICA shall be responsible only for the acts, omissions or negligence of such agency's own employees. The term "employee" is defined for the purposes of this section as set forth in Idaho Code Section 6-902. Nothing in this Agreement shall extend the tort responsibility or liability of either City or ICA beyond that required by the Idaho Tort ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 2 Meridian City Council Meeting Agenda March 3,2020— Page 142 of 222 Claims Act, Idaho Code section 6-901 et seq.. Each party shall be responsible for damage to property of the other party caused by its employees in the performance of the Agreement to the extent funds are legally available therefore. B. Waiver. Organizer and ICA shall, and hereby do, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Organizer's or ICA's performance of this Agreement, whether such loss or damage may be attributable to known or unknown conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance is ICA's responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by ICA or its agents or invitees in the furtherance of the respective rights or obligations described herein. Insurance of the artwork; of the ICA's or its agents' or invitees' persons, property, or interests; and/or of the ICA's or its invitees, employees, or agents shall be the sole responsibility of ICA or of such respective parties. ICA or its agents or invitees shall obtain all necessary insurance as may be required in order to protect those parties' insurable interests for their rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker's compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. ICA shall bear any and all risks of, and actual, loss of,theft of, and/or damage to the artwork prepared for,transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery, except as provided for in Section IV(A) above. V. TERMINATION. A. Termination for cause. If City determines that Organizer, ICA, or any of their agents or invitees have failed to comply with or are in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period,this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Organizer. C. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DisPLAY PAGE 3 Meridian City Council Meeting Agenda March 3,2020— Page 143 of 222 VI.GENERAL PROVISIONS. A. Compliance with law. Throughout the course of this Agreement, Organizer, ICA, and ICA's invitees and agents shall comply with any and all applicable federal, state, and local laws. B. Non-discrimination. In fulfilling or exercising any right or obligation under this Agreement, Organizer, ICA, and their agents and invitees shall not discriminate against any person as to race, creed, religion, sex, age, national origin, or any physical, mental, or sensory disability. C. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. D. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. E. Cumulative rights and remedies. All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. F. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. G. Successors and assigns. ICA shall not subcontract or assign any of ICA's obligations under this Agreement that require or that may require their artistic talent or expertise. ICA may subcontract or assign obligations that do not require artistic talent or expertise. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. H. Notice.Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed as follows: Idaho Commission on the Arts: City: Executive Director Initial Point Gallery Curator PO Box 83720 33 E. Broadway Avenue Boise ID 83720-0008 Meridian ID 83642 Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 4 Meridian City Council Meeting Agenda March 3,2020— Page 144 of 222 1. Warranty of authority. ICA expressly warrants that,to the extent set forth herein, Organizer is duly authorized to act as the representative and agent of ICA. J. No personal liability. City specifically understands and agrees that in no event shall any official, officer, employee or agent of the State be personally liable or responsible for any representation, statement, covenant, warranty or obligation contained in, or made in connection with, this Agreement, express or implied. K. Individual artists' agreement to terms and conditions. Prior to display of artwork in Initial Point Gallery, ICA shall require from each artist whose work is displayed an Artist Agreement, attached hereto as Exhibit A and incorporated herein by this reference, informing each artist of the applicable provisions of sections III and IV of this Agreement, as well as each artist's acknowledgment of specific terms and conditions, as required by the City. L. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ORGANIZATION: Idaho Commission on the Arts Michael Faison Executive Director CITY OF MERIDIAN: BY: Attest: Robert E. Simison, Mayor Chris Johnson, City Clerk ACCEPTANCE AGREEMENT—INITIAL POINT GALLERY DISPLAY PAGE 5 Meridian City Council Meeting Agenda March 3,2020— Page 145 of 222 EXHIBIT A: ARTIST AGREEMENT I. This Artist Agreement ("Agreement") is between Idaho Commission on the Arts ("ICA") and the undersigned artist ("Artist"), wherein Artist agrees to the following terms and conditions prior to Artist's chosen artwork being displayed at the Initial Point Gallery, located in the City of Meridian (City), from December 4, 2020 through January 22, 2021. 11. Artist represents and warrants to ICA that the artwork chosen to be displayed in Initial Point Gallery is freely, solely and fully owned by Artist, and is original work conceived and created by Artist. Artist further represents and warrants that such ownership includes all rights to its use,display, copyright,trademark, or otherwise, and that Artist's chosen artwork does not infringe on the rights of any third party. III. Artist acknowledges that City is an intended third-party beneficiary. Artist acknowledges and agrees that City may photograph the artwork displayed in Initial Point Gallery for the limited and non-commercial purposes of promotion and public information. Artist acknowledges and agrees that City has the right to remove artwork from public display at any time and for any reason to the extent permitted by law; such removal may be temporary or permanent in nature. Artist acknowledges that ICA does not take part in, and is in no way responsible for, any actions taken by City as it relates to subsection C below. Artist further acknowledges the following terms and conditions, as required by the City of Meridian: a. The City of Meridian will not assume liability for or provide insurance to cover any loss, theft, or damage of the artwork. b. Artist bears all risks, some of which are unknown, and releases and indemnifies the City from all related claims for damages caused by or arising out of Artist's display of the chosen artwork at Initial Point Gallery and Artist's representations set forth herein. c. Meridian City Hall is primarily a place of public business and Initial Point Gallery is a public place. The City seeks to encourage artistic expression and public dialogue, but must also ensure that City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable. To this end, artwork will be displayed which: is appropriate in subject and content for a functioning government workplace, is consistent with City policy and community values, contributes to the aesthetic and cultural atmosphere of Meridian City Hall, and is not disruptive or likely to offend the general public, in City's sole discretion. The above terms and conditions are authorized by: Artist's Printed Name Artist's Signature Name of Artist's Chosen Piece Date ACCEPTANCE AGREEMENT INITIAL POINT GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda March 3,2020— Page 146 of 222 �E IDIAN - ITEM SHEET Council Agenda Item -3.K. Presenter: Mike Barton, M PR Parks Superintendent Estimated Time for Presentation: 0 Title of Item -Agreement for Priority Use of Fuller Park Sports Facilities -2020 Season Between Meridian Youth Baseball and the City of Meridian for a Not-to-Exceed Amount of $13,900 Alm& ATTACHMENTS: im irr Descriptio LT U loa MYB Agreement for Fuller Sports Facilities 2020 Season Agreements /Contracts 2/25/2020 Meridian City Council Meeting Agenda March 3,2020— Page 147 of 222 AGREEMIENT FOR PRIORITY USE OF FULLER PARK SPURTS FACILITIES 2020 SEASON This AGREEMENT FOR PRIORITY USE OF SPORTS FACILITIES—2020 SEASON is made this 3rd day of March ,2020 by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho ("City"), and Meridian Youth Baseball, a nonprofit corporation organized under the laws of the State of Idaho ("MYB") WHEREAS,City and MYB have historically worked together to enhance the Meridian community's quality of life by providing and supporting recreational opportunities for members of the Meridian community; WHEREAS, MYB desires to use,for its baseball programming, the baseball fields at Fuller Park, 3761 W Park Creek Drive, Meridian, Idaho, including all associated facilities, amenities, infrastructure, infields, outfields, fences, and/or vegetation ("Fields"); NOW,THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and MYB agree as follows. I.PRIORITY USE OF FIELDS. Throughout the term of this Agreement, MYB shall be entitled to priority use of the Fields for baseball practice sessions, games, tournaments,classes, camps, and related preparatory activities, which priority use shall preclude non-MYB uses of the Fields, at the following times: March 9 to May 28,2020: Monday through Friday from 5:30 p.m. to 8:00 p.m. and Saturdays from 8:30 a.m. to 6:00 p.m. May 29, 2020: 12:00 p.m. to 8:00 p.m, May 30 to May 31, 2020: 7:30 a.m. to 8:00 p.m. June 1 to June 10,2020: Monday through Friday from 6:00 p.m.to 8:00 pm. June 11 to June 13,202 : 7:30 a.m. to 8:00 p.m. June 15 to July 8, 2020: Monday through Friday from 6:00 p.m. to 8:00 p.m. August 17 to October 17,2020: Wednesday through Friday from 5:00 p.m. to 8:00 p.m. and Saturdays from 7:30 a.m. to 6:00 p.m. MYB shall not be entitled to use the Fields for any purpose on any date or time other than those listed above,except where MYB makes a separate facility reservation through the Meridian Parks and Recreation Department. AGREEMENT WITH MERIDIAN YouTH BASE13ALL FOR PRIORITY USE OFI~ACILITIES PAGE OF 7 Meridian City Council Meeting Agenda March 3,2020 Page 148 of 222 II.RIGHTS AND OBLIGATIONS OF PARTIES. A. General rights and obligations of Al" regarding Fields. 1. Consideration. In consideration for the priority use granted by this Agreement, MYB shall pay to City the amount of thirteen thousand, nine hundred dollars ($13,900.00) annually. MYB shall make such payments by remitting to City two (2) installments of six thousand, nine hundred and fifty dollars($6,950.00) each. MYB shall pay City the first installment on May 1, 2020, and shall pay the second installment on August 1, 2020, throughout the term of this Agreement. 2. Communication of MYB Fields use. Communication between MYB and City regarding Fields use and scheduling shall occur by e-mail between MYB Contact and City Contact. Each party shall have the right to rely upon such communication in scheduling its uses of Fields. 3. Tournament staffing not included. MYB's payment to City pursuant to this Agreement shall include staffing for routine maintenance as set forth herein. MYB shall be responsible for payment of all fees due and owing for additional City staffing and services necessitated by tournament play. 4. Reserve other use. MYB's use of the Fields on days or times other than as specifically set forth in section I.A., above, shall be scheduled in accordance with City policy regarding field reservations and scheduling,including all applicable reservation and use fees. Reservation of the Fields on days or times other than as specifically set forth in section I.A., above, shall be scheduled on a first-come, first-served basis, and at such days and times, MYB shall be on an equal footing with the general public regarding its use of Fields, which shall include, but shall not be limited to, reservation requirements, priority of reservation of Fields, and payment of reservation and other applicable fees. 5. General field preparation. Except as expressly provided in this Agreement,MYB shall be solely responsible at all times for any and all necessary field preparation necessary for its baseball programming, including,but not limited to, raking and chalking. 6. Reasonable use. MYB shall employ best efforts to ensure that its use of Fields and Fields facilities, amenities, infrastructure, and/or vegetation is appropriate and reasonable. Where MYB's use of Fields and Fields facilities, infrastructure, and/or vegetation causes disproportionately excessive damage to same, MYB shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. MYB shall exercise best efforts to see that any and all use of Fields, where such use is scheduled or authorized by MYB, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, such reasonable policies as may be adopted or enacted by the Director of the Meridian Parks and Recreation Department. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 2 OF Meridian City Council Meeting Agenda March 3,2020— Page 149 of 222 7. CoIlection of fees. MYB shall have right to assess and collect reasonable fees for participation from members of the MYB program. MYB shall not collect any admission fee for access to Fields facilities. Except as otherwise agreed in writing, City shall not be entitled to any fee assessed and/or collected by MYB. 8. Equipment. Except as specifically set forth in this Agreement,MYB shall be solely responsible for providing, maintaining, preparing, repairing, and/or replacing any and all necessary equipment for any and all MYB activities at Fields. Any and all known and unknown risks and costs related to or arising from the use or storage of MYB's equipment, including, but not limited to, loss or theft of, damage to, and damage or injury caused by such equipment, shall be borne solely by MYB. 9. Banners. MYB shall be responsible for removing from Fields any banners or notices posted by MYB. 10. No right to exclude conveyed. Any exclusive use granted to MYB by this Agreement shall include neither the right to exclude any law-abiding person from Fields where such person is not interfering with MYB's use thereof, nor the right to interfere with any person's concurrent, lawful use of Fuller Park, where such concurrent use does not conflict or interfere with MYB's use. MYB shall exercise any exclusive use granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. B. General rights and obligations of City regarding Fields. 1. Notification of Fields closure. City shall provide thirty (30) days' notice to MYB when a field or fields at Fuller Park will be closed for routine or scheduled maintenance or repair of Fields facilities, infrastructure, vegetation, or other component, except that City may undertake, with fewer days' notice or no notice, emergency maintenance or repairs necessary to protect the health, safety, and/or welfare of the public, or where such alterations, construction, or improvements will not unreasonably affect MYB's use of Park or Park amenities or facilities as set forth in this Agreement. 2. Maintenance and utilities. City shall provide all necessary utilities and services to MYB and Fields, including, but not limited to, electricity, restrooms, water, sewer, and/or waste removal. City shall maintain the turf, including re-seeding, sod laying, weed and/or pest control, fertilizing, mowing, and irrigating. City shall be responsible for general fence, field, and facility maintenance. 3. Bases. City shall provide bases for use on the Fields. 4. Stop use; field location. Any duly authorized agent or employee of City may stop priority or scheduled use of Fields and/or City facilities, including play in progress, at any time where such action is warranted due to field or other conditions, or coach, player, or spectator conduct. Any duly authorized agent or employee of City may require that AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 3 OF 7 Meridian City Council Meeting Agenda March 3,2020— Page 150 of 222 MYB utilize or not utilize a particular field or fields due to weather conditions and/or turf quality. 5. PubIic park. The parties hereto expressly acknowledge that Fields are public spaces, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to use or allow the use of Fields for any and all purposes and under any and all conditions, so long as such use does not conflict or interfere with MYB's priority or scheduled use of the Fields. 6. Scheduling; collection of fees. City shall be solely responsible for scheduling all use of Fields and Fields facilities and amenities. In accordance with its policies, City shall have right to assess and collect reasonable user fees from persons who use Fields; however, the amount of such user fees shall not exceed costs and expenses actually incurred. MYB shall not be entitled to any Fields user fee assessed and/or collected by City. III.GENERAL PROVISIONS. A. Day-to-day communications. Communication between MYB and City regarding day-to- day matters (e.g., issues related to use, scheduling, and maintenance of Fields) shall occur via e-mail, facsimile, or telephone. City shall provide MYB the name, e-mail address, and telephone number of specific City personnel ("City Contact") who shall serve as the liaison between City and MYB for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. MYB shall provide City the name, a-mail address, and telephone number of specific MYB personnel ("MYB Contact") who shall serve as the liaison between MYB and City for all matters regarding the day-to-day scheduling, use, and maintenance of Fields and Fields. B. All other notice. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when sent via electronic mail ("e-mail"), personally served, or mailed via United States mail, to the following personnel and address: Steve Siddoway Jake Hines Parks and Recreation Dept. Director President City of Meridian Meridian Youth Baseball 33 E. Idaho Avenue 13601 W. McMillan Road Meridian, Idaho 83642 Boise ID 83713 ssiddoway@meridiancity.org jakehines 14@gmail.com Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. C. Quarterly review.The MYB Contact and the City Contact shall meet quarterly to review Fields use and scheduling, address any problems which may have arisen, and discuss improvements regarding the parties'joint use of Fields. D. Conflict Resolution. If either party believes that the other party is not fulfilling its obligations as established by this Agreement, the complaining party shall give written notice AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITW-S PAGE 4 OF 7 Meridian City Council Meeting Agenda March 3,2020— Page 151 of 222 of its complaint to the other party. The party receiving the complaint shall, within fifteen (15) calendar days, correct the situation and confirm the correction in writing, or reject the complaint, explaining the mitigating circumstances and why a remedy cannot be achieved. E. Assignment. MYB shall not assign or sublet all or any portion of MYB's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. City shall not assign or sublet all or any portion of City's interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of MYB. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representative, successors, and assigns of the parties. F. No agency. Neither MYB nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in their use and occupancy of Fields. G. Indemnification. MYB and each and all of its employees, agents, contractors, officials, officers, servants, guests, and/or invitees, and all participants in MYB programming, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by MYB or any MYB employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB programming, at or in its use of Fields or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. MYB shall maintain, and specifically agrees that it will maintain, throughout the term of this Agreement, liability insurance in the minimum amount as specified in the Idaho Tort Claims Act set forth in Title b, Chapter 9 of the Idaho Code. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City; and if City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of MYB or any MYB employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of MYB programming, MYB covenants and agrees to indemnify and save and hold harmless City from and for all such losses,claims, actions, or judgments for damages or liability to persons or property. City makes no warranty or promise as to the condition, safety, usefulness, or habitability of the premises; MYB accepts Fields for use as is, both at the Effective Date of this Agreement and for each practice session, game, and/or tournament, and any portion thereof. H. Compliance with Laws. In performing the scope of services required hereunder, City and MYB shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. I. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys' fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OF FACILITIES PAGE 5 OF 7 Meridian City Council Meeting Agenda March 3,2020— Page 152 of 222 J. Term of Agreement. This Agreement shall become effective as of the Effective Date upon execution by both parties, and shall expire December 31, 2020. If the parties to this Agreement fail to mutually extend this Agreement, and neither has terminated the Agreement, the term of this Agreement, or such other terms as the parties have agreed upon in writing, shall be renewed automatically for one-year periods thereafter unless terminated by either party in the manner provided in this Agreement. K. Grounds for termination. Grounds for termination of this Agreement shall include, but shall not be limited to: 1, An act or omission by either party which breaches any term of this Agreement. 2. An act of nature or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party. 3. A change in circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 4. A decision by either party that termination will serve its best interests. L. Termination process. Either party may terminate this Agreement by providing thirty(30) days' advance written notice of intention to terminate. Such written notice shall include a description of the breach or circumstances providing grounds for termination. A seven (7) day cure period shall commence upon mailing of the notice of intention to terminate. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement may be terminated upon provision of written notice of termination. M. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the vatidity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. N. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings,oral or written, whether previous to the execution hereof or contemporaneous herewith. 4. Non-waiver. Failure of either party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any party's right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after the governing body of either party becomes entitled to the benefit thereof, notwithstanding delay in enforcement. P. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE of FACILITIES PAGE 6 OF 7 Meridian City Council Meeting Agenda March 3,2020— Page 153 of 222 Q. Approval required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and MYB. The parties signatory hereto represent and warrant that each is duly authorized to bind, respectively, City and MYB to this Agreement in all respects. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. &IE IDIAN YOUTH BASEBALL: /JaZe Hines resident CITY OF MERIDIAN: BY: Robert E. Simison Mayor Attest: Chris Johnson City Clerk AGREEMENT WITH MERIDIAN YOUTH BASEBALL FOR PRIORITY USE OFFACILITIES PAGE 7 OFF Meridian City Council Meeting Agenda March 3,2020— Page 154 of 222 (�E IDIAN-- ITEM SHEET Council Agenda Item -31. Presenter: Consent - Dean Stacey Estimated Time for Presentation: Consent Title of Item -Approval of Ada County Highway District (ACHD) Bid Results for the ACHD Meridian Rd. Utility Improvement— Cherry to Ustick Project for the Not-To-Exceed Amount of$618,977.47 i ATTACHMENTS: DescriptionT U loa Council Memo Cover Memo 2/27/2020 PW Project Memo Cover Memo 2/27/2020 ACHD Interagency Agreement Cover Memo 2/27/2020 Budget Water Cover Memo 2/27/2020 Budget Sewer Cover Memo 2/27/2020 ACHD Bid Abstract Cover Memo 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 155 of 222 City of • Purchasing Dept. Memo To: Chris Johnson, City Clerk, From: Keith Watts, Procurement Manager CC: Dean Stacey Date: 2/27/2020 Re: March 3rd City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the March 3rd City Council Consent Agenda for Council's consideration. Approval of ACHD Bid Results for the ACHD Meridian Rd. Utility Improvement — Cherry to Ustick project for the Not-To-Exceed amount of$618,977.47. Recommended Council Action: Approval of Bid Results and authorize the Procurement Manager to issue a Purchase Order for the full amount. Thank you for your consideration. • Page 1 Meridian City Council Meeting Agenda March 3,2020— Page 156 of 222 Mayor Robert E. Simison E IDIAN.-"�-- City Council Members Treg Beret Joe Borton Public Works D A H O Luke Cavener Brad Hoaglun Department Jessica Perreault Liz Strader TO: Mayor Robert E. Simison Members of the City Council FROM: Dean Stacey Engineering Project Manager DATE: February 18, 2020 SUBJECT: PURCHASE ORDER FOR$618,977.47 FOR UTILITY IMPROVEMENTS IN CONJUNCTION WITH THE ACHD MERIDIAN ROAD, CHERRY LN TO USTICK RD PROJECT. I. RECOMMENDED ACTION A. Move to: Approve a purchase order of$618,977.47 for utility improvements in conjunction with the ACHD Meridian Road Cherry Ln to Ustick Rd project (ACHD Project 516027/ City of Meridian Project 10591) according to the Interagency Agreement approved by Council and executed August 14, 2019 B. Authorize the Procurements Manager to issue the purchase order for a not-to- exceed amount of$618,977.47. II. DEPARTMENT CONTACT PERSONS Dean Stacey, Engineering Project Manager 208-489-0386 Kyle Radek, Assistant City Engineer 208-489-0343 Warren Stewart, City Engineer 208-489-0350 Dale Bolthouse, Director of Public Works 208-985-1257 III. DESCRIPTION A. Background ACHD is widening Meridian Road between Cherry Lane and Ustick Road to five lanes with sidewalks and bike lanes. Per the attached Interagency Agreement, ACHD has included City water, sewer, and fiber optic improvements as part of their project. Also per the Agreement,ACHD has provided a bid abstract for Meridian City CouncARMO enda March 3,2020— Page 157 of 222 the City's portion of work. With a completed bid abstract, the City must now allocate funds with a Purchase Order. B. Proposed Project This project includes the construction of water, sewer, and fiber optic improvements. The water improvements will include removing the existing water main from Five Mile Creek bridge and installing under the creek, adjusting water mains as they conflict with storm drain, relocating and abandoning water services and adjusting fire hydrant locations, and adjusting water valve boxes. The sewer improvements include abandoning a section of sewer main conflicting with irrigation crossing, abandoning unused sewer services, extending sewer service stubs to the new right-of-way line, and adjusting manholes to grade. IV. IMPACT A. Strategicpact: This project aligns with the Public Works objective of being opportunistic in planning for growth and infrastructure needs. The construction impacts on the residents are being minimized by partnering with ACHD. B. Fiscal Impact: The costs of the City of Meridian infrastructure improvements are $618,977.47 and is funded from two different accounts as shown below. Project Costs: Fiscal Year 2020 --------------------------------- ---- _------------------------------- Construction Cost $541 781 28 ' ACHD Cost Share $24 275.53 ACHD Overhead Costs $52 920.66 ------------------ -------------- - ----------- - ------------------------;-------------------------------- Total $618 977 47 Available Project Funding -------------------------------------------------------------------------- ----------------------- Fiscal Year 2020 Account Code/Codes Water Main Extensions 60-3490-96140 $506,613.90 Sewer Main Extensions 60-3590-93505 $112,363.57_ ;..._..............__........ .............._ ._ . -Total Funding._......._..... ... $618,977.47 V. TIME CONSTRAINTS Meridian City CouncT IB etinAgenda March 3,2020— Page 158 of 222 ACHD plans to start billing for the construction on this project in March 2020. City approval of this agreement is required for ACHD to install sewer, water, and fiber optic improvements as part of their project. VI. LIST OF ATTACHMENTS A. ACHD Sewer and Water Bid Results from Central Paving Company, Inc. B. Interagency Agreement Approved for Council Agenda: Meridian City CouncifffltAeQ nda March 3,2020— Page 159 of 222 INTERAGENCY AGREEMENT FOR: ROADWAY CONSTRUCTION/WATER AND SEWER CONSTRUCTION MERIDIAN ROAD, CHERRY LANE TO USTICK ROAD ACHD PROJECT NO. 516027 THIS INTERAGENCY AGREEMENT FOR ROADWAY CONSTRUCTIONVATER AND SEWER CONSTRUCTION ("Agreement") is made and entered into this &`_ day of 2019, by and between the ADA COUNTY HIGHWAY DISTRICT, a highw istrict organized under the laws of the State of Idaho ("DISTRICT" or "ACHD"), and the CITY OF MERIDIAN, a municipal corporation organized under the laws of the State of Idaho ("MERIDIAN" or"City"), regarding ACHD Project no. 516027. RECITALS WHEREAS, ACHD is a single county-wide highway district, a public entity, organized and existing pursuant to Idaho Code Title 40, Chapter 14, as amended and supplemented, with the exclusive jurisdiction and authority to maintain, improve, regulate and operate public rights-of-way in Ada County; WHEREAS, City is a municipal corporation organized and operating pursuant to Idaho Code Title 50, as amended and supplemented with jurisdiction, authority and police power to regulate and control municipal activities within the City; WHEREAS, Idaho Code § 67-2332 provides that one or more public agencies may contract with any one or more other public agencies to perform any governmental service, activity or undertaking which each public agency entering into the contract is authorized by law to perform, provided that such contract is authorized by the governing body of each party and that such contract shall set forth fully the purposes, powers, rights, objectives and responsibilities of the contracting parties; WHEREAS, DISTRICT and MERIDIAN desire to undertake a cooperative effort to incorporate into the DISTRICT'S road construction projects known as MERIDIAN ROAD, CHERRY LANE TO USTICK ROAD ("Project" or "Project Boundaries"), certain modifications or improvements to City owned facilities, including but not limited to relocations, service line extensions and minor modifications to existing systems (collectively, "City Water and Sewer Improvements") as detailed in Project no. 516027, to be constructed pursuant to a separately-executed agreement between DISTRICT and the selected Contractor ("CONTRACT"); and WHEREAS, DISTRICT is willing to accommodate MERIDIAN'S request by including the City Water and Sewer Improvements in the Project plans, subject to the terms, conditions and obligations set forth in this Agreement and so long as DISTRICT receives assurances by the City that it will fully reimburse DISTRICT for all actual costs including, without limitation, any indirect costs and expenses that DISTRICT incurs as a result of the additional work attributable to the modification or installation of the City Water and Sewer Improvements within the Project Boundaries; Page 1 of 8 Meridian City Council Meeting Agenda March 3,2020— Page 160 of 222 NOW, THEREFORE, in consideration of the foregoing premises, mutual covenants and agreements herein contained, the parties hereto agree as follows: 1. DISTRICT SHALL: a. Be the party responsible for soliciting, receiving and opening of bids and for executing and administering the construction CONTRACT for the roadway reconstruction and City Water and Sewer Improvements referenced herein, which CONTRACT shall include, inter alia, a provision that all work required for the City Water and Sewer Improvements shall be performed in conformance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications. b. Provide MERIDIAN with a complete set of combined bid documents for the roadway reconstruction, and for the City Water and Sewer Improvements. c. Furnish MERIDIAN with an abstract of all bids received, and obtain MERIDIAN'S written concurrence with DISTRICT'S recommendation for award of the CONTRACT prior to making such award. MERIDIAN'S concurrence shall specifically acknowledge that the City Water and Sewer Improvements are and shall be subject to the terms and conditions of this Agreement. If MERIDIAN does not concur, DISTRICT shall remove the City Water and Sewer Improvements from the Project. MERIDIAN shall be responsible and shall reimburse DISTRICT for any and all costs suffered by DISTRICT attributable to the removal of the City Water and Sewer Improvements from the Project. d. Include in the CONTRACT a term providing that MERIDIAN will have the right to work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements and that any such claims will be reviewed, approved or denied by MERIDIAN. e. Coordinate with MERIDIAN should any changes be made to DISTRICT's portion of the CONTRACT or work pursuant thereto that does or may impact the City Water and Sewer Improvements. f. Make monthly progress payments and the final CONTRACT payment to the Contractor in conformance with the terms of the construction CONTRACT. g. Submit to MERIDIAN a copy of each design consultant billing attributable to the City Water and Sewer Improvements if applicable and Contractor progress payment estimate, and the final CONTRACT payment estimate, as such estimates are approved by DISTRICT after obtaining MERIDIAN's concurrence regarding MERIDIAN's portion of the CONTRACT, together with an invoice for MERIDIAN's share of the construction CONTRACT costs earned by and to be paid to the Contractor. h. As applicable, provide for the reference and replacement of all pre-existing survey monuments within the Project. M n C c nA a a, Page 2 of 8 Men daa LityYC o°un�C1vI2��i �9A'���i'� nnr�I� ,6L9 Pa� �T6�1��t � i. Provide the field survey and grade control necessary for construction of the roadway. Centerline or offsets and stationing shall be established prior to the City staking any sanitary sewer or potable water service lines, water valve boxes, manhole locations, and other City facilities. j. At the conclusion of the Project, submit to MERIDIAN written documentation of expenditures with an invoice for payment of all costs and expenses the DISTRICT incurs, in addition to those provided under paragraph 1.g. above, as a result of the additional work attributed to the City Water and Sewer Improvements within the Project Boundaries, including but not limited to, costs or changed conditions, plan errors and omissions, and delays attributable to design and/or installation of the City Water and Sewer Improvements. 2. MERIDIAN SHALL: a. Provide the inspection, field survey and grade control required for the installation of all City Water and Sewer Improvements incorporated into the Project and installed and adjusted under the CONTRACT and provide copies of appropriate tests and construction diaries to the District Project Representative as designated by DISTRICT. b. Provide DISTRICT with the special provisions if applicable, and stamped plans, bid quantities and an Engineers Estimate (or pursuant to Paragraph 1.g. pay the DISTRICT the actual cost if the DISTRICT'S design consultant prepares the same) for the City Water and Sewer Improvements to be incorporated into the Project and included in the bid documents for the CONTRACT (all work required for the City Water and Sewer Improvements to be performed in accordance with the most current edition of the Idaho Standards for Public Works Construction (ISPWC), the most current City of Meridian Supplemental Specifications to the ISPWC, and the City's Revisions to the Standard Specifications). c. Remit to DISTRICT, within thirty-five (35) calendar days after the date of any invoice referenced in paragraph 1.f. or 1.g., all funds for which MERIDIAN is responsible pursuant to the approved progress payment estimate and the final CONTRACT payment estimate. d. Remit to DISTRICT, within thirty-five (35) calendar days after the date of invoice referenced in paragraph 1.j., all funds for which MERIDIAN is responsible pursuant to this Agreement. e. Reimburse DISTRICT five percent (5%) of MERIDIAN'S construction costs attributable to the City Water and Sewer Improvements as payment toward the additional costs incurred by DISTRICT, including overhead and benefits, and project administration costs which include but are not limited to: public advertisement of the Project, supplying bid plans, supplying construction plans, preparing and holding the preconstruction meeting, generating monthly pay estimates and paying the Page 3 of 8 Contractor, preparing change orders, general construction project oversight and maintaining construction project files. f. Reimburse DISTRICT for mobilization, traffic control, flagging, detours and weekly meetings on a prorated basis. The prorated basis for the above items will be calculated using the percentage of MERIDIAN's project costs as they relate to the total project construction costs. g. Provide (at City's sole cost) trench compaction testing for the City Water and Sewer Improvements from one-foot (1') above the pipe zone to sub-grade of the roadway section; trench compaction testing shall be provided at the minimum frequency rate of one (1) test per one thousand (1,000) lineal feet, minimum one (1) for every three (3) transverse trenches; provide all re-testing required in any area that does not meet CONTRACT requirements; and provide copies of test results for the area along the alignment of the pipeline to the designated DISTRICT representative. h. Be liable for the cost of repairing any trench failure attributable to the City Water and Sewer Improvements within the Project Boundaries, and be liable for and indemnify, defend and hold DISTRICT harmless for any and all costs, claims and damages resulting from any such trench failure. This duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article Vlll, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. L Reimburse DISTRICT for any additional costs to DISTRICT over and above costs specifically enumerated herein, where such costs are attributable to the installations, adjustments, relocations and abandonments of the City Water and Sewer Improvements or to the removal of any or all items from the CONTRACT that are associated with the installation of the City Water and Sewer Improvements. j. Indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any negligent acts by MERIDIAN or MERIDIAN'S officers, employees, agents or contractors while acting within the course and scope of their employment, which arise from or which are in any way connected to the City Water and Sewer Improvements. Such indemnification hereunder by MERIDIAN shall in no event cause the liability of MERIDIAN for any negligent act to exceed the amount of loss, damages or expenses of attorney fees attributable to such negligent act, and shall not apply to loss, damages, expenses or attorney fees attributable to the negligence of DISTRICT. This duty to defend, indemnify and hold harmless is subject to the limitations of Idaho law, including Article Vill, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth by law or in this Agreement. k. Work directly with the Contractor to resolve any claims relating in any way to the City Water and Sewer Improvements; any and all such claims will be reviewed, approved or denied by MERIDIAN and MERIDIAN shall indemnify, save harmless and defend, regardless of outcome, DISTRICT from expenses and against suits, actions, claims Page 4 of 8 �Nf��tkltieQH@Fr�l ���lQl ®�8� 9M�3,C�c?A1-9-PFgW%A18f42Wa or losses of every kind, nature and description, including costs, expenses and attorney fees caused by or arising out of any and all such claims regardless of the outcome of the City's efforts to resolve said claims with the Contractor. This duty to indemnify, defend, and hold harmless is subject to the limitations of Idaho law, including Article VIII, Section 4, Idaho Constitution and Idaho Code Title 6, Chapter 9 (the Idaho Tort Claims Act), and to any other limitations set forth in the agreement. 3. THE PARTIES HERETO FURTHER AGREE THAT: a. In accordance with Idaho Code § 67-2332, the purposes, powers, rights and objectives of each of the parties are as set forth in the Recitals above. Each of the Recitals above is incorporated into the body of this Agreement. b. The amount to be reimbursed to DISTRICT by MERIDIAN for MERIDIAN'S portion of the Project shall be based on the actual quantities of work acceptably performed and/or installed, as determined from field measurements made by MERIDIAN, and paid for pursuant to the unit and/or lump sum prices, established in the CONTRACT. c. DISTRICT shall obtain MERIDIAN'S approval prior to commencement of any change order work involving the installations, adjustments, relocations and abandonments of City water or sewer facilities. d. Prior to commencement of work by the Contractor, the parties will, together with the Contractor, inspect within the entire Project Boundaries for the purpose of reviewing the Project to locate any unstable areas and to resolve any items of concern or misunderstanding. e. This Agreement may not be enlarged, modified, amended or altered except in writing signed by both of the parties hereto. f. All signatories to this Agreement represent and warrant that they have the power to execute this Agreement and to bind the agency they represent to the terms of this Agreement. g. Should either party to this Agreement be required to commence legal action against the other to enforce the terms and conditions of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees and costs incurred in said action. h. Any action at law, suit in equity, arbitration or judicial proceeding for the enforcement of this Agreement shall be instituted only in the courts of the State of Idaho, County of Ada. i. This Agreement shall be binding upon and inure to the benefit of the personal representatives, heirs and assigns of the respective parties hereto. j. Nothing in this Agreement shall be construed to be an indebtedness or liability in violation of Article VIII, Section 3 of the Idaho Constitution. Page 5 of 8 Mei�adi�lit �auiltTW�A9i�gtiAgGV� ,s4�2e�1 wag@ �?[p�Q4a4 k. The validity, meaning and effect of this Agreement shall be determined in accordance with the laws of the State of Idaho. 1. This Agreement and the exhibits hereto constitute the full and entire understanding and agreement between the parties with regard to the transaction contemplated herein, and no party shall be liable or bound to the other in any manner by any representations, warranties, covenants or agreements except as specifically set forth herein. m. The promises, covenants, conditions and agreements herein contained shall be binding on each of the parties hereto and on all parties and all persons claiming under them or any of them; and the rights and obligations hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. n. If any part of this Agreement is held to be illegal or unenforceable by a court of competent jurisdiction, the remainder of this Agreement shall be given effect to the fullest extent reasonably possible. o. The failure of a party to insist on the strict performance of any provision of this Agreement or to exercise any right or remedy upon a breach hereof shall not constitute a waiver of any provision of this Agreement or limit such party's right to enforce any provision or exercise any right. No acknowledgments required hereunder, and no modification or waiver of any provision of this Agreement or consent to departure therefrom, shall be effective unless in writing and signed by DISTRICT and MERIDIAN. p. The headings used in this Agreement are used for convenience only and are not to be considered in construing or interpreting this Agreement. q. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original, but both of which together shall constitute one and the same. r. The parties hereto agree that nothing herein contained shall be construed to create a joint venture, partnership or other similar relationship which might subject any party to liability for the debts and/or obligations of the others, except as otherwise expressly agreed in this Agreement. s. This Agreement is not intended to create, nor shall it in any way be interpreted or construed to create, any third-party beneficiary rights in any person not a party hereto. t. All parties have been represented by legal counsel, and no party shall be deemed to be the drafter of this Agreement for purposes of interpreting an ambiguity against the drafter. u. Time shall be of the essence for all events and obligations to be performed under this Agreement. Without limiting the foregoing, in the event that MERIDIAN does not timely comply with any of its obligations hereunder, DISTRICT shall have no obligation whatsoever to incorporate, facilitate, and/or complete the City Water and Page 6 of 6 MEMdrl &te"OUh6A *Ag" 1g,3st26,2M9P-@ WRaW aw400 Sewer Improvements, regardless of whether prior approval has been given by DISTRICT to MERIDIAN. IN WITNESS HEREOF, the parties hereto have executed this Agreement on the day and year herein first written. ATTEST.- ADA COUNTY HIGHWAY DISTRICT By, By: I Bru Rebecca Arnold Director - President, Board of Commissioners ATTEST: CITY OF MERIDIAN B h s on Tammy de Weerd C' y Jerk Mayor Page 7 of 8 Meridian City Council Meeting Agenda March 3,2020— Page 166 of 222 STATE OF IDAHO ) ) ss. COUNTY OF ADA ) On this day of ///t)MA14 2019, before me, the undersigned, personally appeared REBE CA APNOLD and BRUCE WONG, President of the Board of Commissioners and Director respectively of the ADA COUNTY HIGHWAY DISTRICT, a body politic and corporate, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said body. IN WITNESS WHEREOF, I have hereunto set my hand aifd.affixed my official seal the day and year first above writn• •• o.••'``1. SPF''•., •�O*GO-V AR r%•�'��. ter, 2 COMM.62�5� 0 = Notary Public daho 's %p • •• UAX'�;:Q�•ry Residing at 1 , Idaho •, s ••....••• ••.,•?4PE OF �a.•• My commission expirefugugf 13, 2025 STATE OF IDAHO ) ss. COUNTY OF ADA ) On this day of A A 2019, before me, the undersigned, personally appeared TAMMY D EERD and CHRIS JOHNSON, Mayor and City Clerk respectively of MERIDIAN CITY, a municipal corporation, known to me to be the persons whose names are subscribed to the within instrument, and acknowledged to me that they executed the same for and on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. MA CHARLENE WAY COMMISSION#67390 NOTARY PUBLIC STATE OF IDAHO Notary Public for Idaho ' MY COMMISSION EXPIRES 3r2VWn Residing at Idaho My commission expires: Page 8 of 8 Meridian City Council Meeting Agenda March 3,2020— Page 167 of 222 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 96140 WATERLINE EXTENSIONS 886,681.96 0.00 886,681.96 100.00% 10369.b Franklin - Black Cat to 0.00 (972.50) 972.50 0.00% Ten Mile Sewer and Water Improvement 10575 ACHD, Linder Road, 4,091.71 0.00 4,091.71 100.00% Franklin Road to Pine Road, Water and Sew 10575.a ACHD Linder Road Franklin 0.00 4,091.71 (4,091.71) 0.00% Road to RR Tracks - Design & Const 10575.b ACHD Linder Rd to RR 0.00 79,999.98 (79,999.98) 0.00% Tracks Utility Improvements 10581 Reflection Ridge PRV 0.00 10,734.45 (10,734.45) 0.00% Equipment 10591 ACHD, Meridian Road, 259,709.04 1,706.04 258,003.00 99.34% Cherry Lane to Ustick Road, Water and S 10591.a ACHD Meridian Rd Utility 0.00 (0.01) 0.01 0.00% Improve. Design Cherry to Ustick 10631 Water Main Extension, W 700,050.94 11,105.52 688,945.42 98.41% Victory Rd and S Ten Mile Rd 10631.a Water Main Extension, W 0.00 21,570.05 (21,570.05) 0.00% Victory Rd and S Ten Mile Rd 10631.0 Water Main Ext. at Victory 0.00 633,176.89 (633,176.89) 0.00% & Ten Mile - Construction 10763 ACHD Linder Road - Cayuse 47,723.47 0.00 47,723.47 100.00% Creek to Chinden 10763.a ACHD, Linder Road - Cayuse 0.00 480.18 (480.18) 0.00% Creek to Chinden Utility Improvem 10763.b ACHD - Utility 0.00 47,243.29 (47,243.29) 0.00% Improvements Cayuse Creek to Chinden Construc 10764 ACHD Linder Road - Ustick 41,771.04 0.00 41,771.04 100.00% to McMillan 10764.b ACHD - Utility 0.00 41,771.04 (41,771.04) 0.00% Improvements Ustick to McMillan Construction 10913 ACHD Ten Mile Ustick to 29,702.00 13,202.00 16,500.00 55.55% McMillan Water Sewer Improve 10914 ACHD Ten Mile McMillan to 6,835.50 0.00 6,835.50 100.00% Chinden Water Sewer Improve 10914.a ACHD Ten Mile, McMillan to 0.00 6,835.50 (6,835.50) 0.00% Chinden Utility Improvements 10915 ACHD Eagle Rd Amity to 8,722.80 0.00 8,722.80 100.00% Victory Water and Sewer Improve 10915.a ACHD - Eagle Rd., Victory 0.00 8,722.80 (8,722.80) 0.00% to Amity Utility Imprv. - Design Date: 2/27/20 02:35:45 PM Page: 1 Meridian City Council Meeting Agenda March 3,2020- Page 168 of 222 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3490 - Water Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining 10933 Franklin Road Interconnect 1,666.68 1,270.00 396.68 23.80% with Suez 10972 ITD - Chinden Blvd, Tree 1,055.00 0.00 1,055.00 100.00% Farm to Linder 10974 ITD - Chinden Blvd, Locust 0.00 6,502.00 (6,502.00) 0.00% Grove to Linder 10975 ACHD Ten Mile Road - 0.00 917.00 (917.00) 0.00% Overland to Victory 10975.a ACHD Ten Mile Rd. Utility 0.00 30,312.00 (30,312.00) 0.00% Imp. (Overland - Victory) Total Capital Outlay 1,988,010.14 918,667.94 1,069,342.20 53.79% TOTAL EXPENDITURES 1,988,010.14 918,667.94 1,069,342.20 53.79% Date: 2/27/20 02:35:45 PM Page: 2 Meridian City Council Meeting Agenda March 3,2020- Page 169 of 222 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining Capital Outlay 93505 Sewer Line Extensions 270,000.00 0.00 270,000.00 100.00% 10575 ACHD, Linder Road, 145,000.00 0.00 145,000.00 100.00% Franklin Road to Pine Road, Water and Sew 10575.a ACHD Linder Road Franklin 0.00 3,268.99 (3,268.99) 0.00% Road to RR Tracks - Design & Const 10575.b ACHD Linder Rd to RR 0.00 114,761.62 (114,761.62) 0.00% Tracks Utility Improvements 10591 ACHD, Meridian Road, 105,000.00 3,347.20 101,652.80 96.81% Cherry Lane to Ustick Road, Water and S 10614 Black Cat Trunk Sewer - 0.00 (4,013.32) 4,013.32 0.00% Phase 5 10671 Sewer Main Extension - 29,499.00 0.00 29,499.00 100.00% Five Mile Trunk Relief (Downtown) 10671.a E. Broadway Ave. Sewer 0.00 28,707.00 (28,707.00) 0.00% Main Ext. - Design 10708 Water Main Replacement 4,750.00 0.00 4,750.00 100.00% Pine Ave NW 1st to NW 3 10764 ACHD Linder Road - Ustick 104,731.00 0.00 104,731.00 100.00% to McMillan 10764.a ACHD, Linder Road - Ustick 0.00 776.97 (776.97) 0.00% to McMillan Utility Improvements 10764.b ACHD - Utility 0.00 102,091.69 (102,091.69) 0.00% Improvements Ustick to McMillan Construction 10782 South Meridian Linder Rd 333,110.00 125.00 332,985.00 99.96% Sewer Trunk 10782.a South Meridian Linder Rd 0.00 (908.40) 908.40 0.00% Sewer Truck - Design 10782.b South Meridian Linder 0.00 325,686.42 (325,686.42) 0.00% Trunk Extension 10782.c S Meridian Linder Sewer 0.00 6,975.00 (6,975.00) 0.00% Trunk Bidding Construction Phase 10913 ACHD Ten Mile Ustick to 275,000.00 0.00 275,000.00 100.00% McMillan Water Sewer Improve 10915 ACHD Eagle Rd Amity to 20,000.00 0.00 20,000.00 100.00% Victory Water and Sewer Improve 10915.a ACHD - Eagle Rd., Victory 0.00 10,970.00 (10,970.00) 0.00% to Amity Utility Imprv. - Design 10949 ITD - Eagle Rd to Locust 5,781.00 0.00 5,781.00 100.00% Grove 10949.a ITD - Locust Grove at 0.00 5,781.00 (5,781.00) 0.00% Chinden Sewer Extension 10972 ITD - Chinden Blvd, Tree 5,000.00 0.00 5,000.00 100.00% Farm to Linder Total Capital Outlay 1,297,871.00 597,569.17 700,301.83 53.96% Date: 2/27/20 02:37:10 PM Page: 1 Meridian City Council Meeting Agenda March 3,2020- Page 170 of 222 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 3590 - WW Construction Projects 60 - Enterprise Fund From 10/1/2019 Through 9/30/2020 Percent of Budget with Current Year Budget Budget Amendments Actual Remaining Remaining TOTAL EXPENDITURES 9n,7 o,71 nn rn7 P;cn -inn '�n! o�; Date: 2/27/20 02:37:10 PM Page: 2 Meridian City Council Meeting Agenda March 3,2020- Page 171 of 222 Solicitation Information Ada County Highway District Solicitation Number CT220-01 Deadline 09/25/2019 03:00 PM MDT Advertised 09/09/2019 08:39 AM MDT Revised 09/25/2019 08:14 AM MDT Description Meridian Road, Cherry Lane to Ustick Road CT220-01 Meridian City Council McER e4d®fvl 3,2020— Page 172 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 205.4.1.13.1 DEWATERING LS Estimate 1.00 $5,000.00 $5,000.00 Central Paving Co., Inc. 1.00 $11,000.00 $11,000.00 Knife River Corporation - Mountain West 1.00 $1,000.00 $1,000.00 Sunroc Corporation 1.00 $45,625.00 $45,625.00 Idaho Materials & Construction 1.00 $9,371.00 $9,371.00 CA Carey Corp 1.00 $28,000.00 $28,000.00 303.4.1.A.3 EXPLORATORY EXCAVATION FIR Estimate 10.00 $300.00 $3,000.00 Central Paving Co., Inc. 10.00 $276.00 $2,760.00 Knife River Corporation - Mountain West 10.00 $500.00 $5,000.00 Sunroc Corporation 10.00 $1,164.00 $11,640.00 Idaho Materials & Construction 10.00 $604.00 $6,040.00 CT220-01 Meridian City CounR91@0 §§ kcq d%%arch 3,2020— Page 173 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 303.4.1.A.3 EXPLORATORY EXCAVATION HR CA Carey Corp 10.00 $440.00 $4,400.00 307.4.1.G.1.a TYPE P SURFACE RESTORATION - PERMANENT SY Estimate 9.00 $80.00 $720.00 Central Paving Co., Inc. 9.00 $245.00 $2,205.00 Knife River Corporation - Mountain West 9.00 $200.00 $1,800.00 Sunroc Corporation 9.00 $1.00 $9.00 Idaho Materials & Construction 9.00 $99.70 $897.30 CA Carey Corp 9.00 $150.00 $1,350.00 307.4.1.G.1.b TYPE P SURFACE RESTORATION - TEMPORARY SY Estimate 176.00 $30.00 $5,280.00 Central Paving Co., Inc. 176.00 $35.70 $6,283.20 Knife River Corporation - Mountain West 176.00 $50.00 $8,800.00 Sunroc Corporation 176.00 $1.00 $176.00 CT220-01 Meridian City CounR91@0 §1cq d%%arch 3,2020— Page 174 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 307.4.1.G.1.b TYPE P SURFACE RESTORATION - TEMPORARY SY Idaho Materials & Construction 176.00 $44.80 $7,884.80 CA Carey Corp 176.00 $54.00 $9,504.00 310.4.1.A.1.a 20" 0, 3/8" THICK STEEL CASING PIPE LF Estimate 20.00 $300.00 $6,000.00 Central Paving Co., Inc. 20.00 $292.00 $5,840.00 Knife River Corporation - Mountain West 20.00 $250.00 $5,000.00 Sunroc Corporation 20.00 $187.00 $3,740.00 Idaho Materials & Construction 20.00 $333.00 $6,660.00 CA Carey Corp 20.00 $250.00 $5,000.00 310.4.1.A.1.b 24" 0, 3/8" THICK STEEL CASING PIPE LF Estimate 80.00 $360.00 $28,800.00 Central Paving Co., Inc. 80.00 $303.00 $24,240.00 Knife River Corporation - Mountain West 80.00 $230.00 $18,400.00 CT220-01 Meridian City CounR91@0 §:Acgtd%%arch 3,2020— Page 175 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 310.4.1.A.1.b 24" 0, 318" THICK STEEL CASING PIPE LF Sunroc Corporation 80.00 $325.00 $26,000.00 Idaho Materials & Construction 80.00 $275.50 $22,040.00 CA Carey Corp 80.00 $200.00 $16,000.00 401.4.1.A.1.a 6" PVC, AWWA C900, DR 18, WATER MAIN LF Estimate 77.00 $60.00 $4,620.00 ............................................................ Central Paving Co., Inc. 77.00 $122.00 $9,394.00 Knife River Corporation - Mountain West 77.00 $44.00 $3,388.00 Sunroc Corporation 77.00 $133.65 $10,291.05 Idaho Materials & Construction 77.00 $74.70 $5,751.90 CA Carey Corp 77.00 $55.00 $4,235.00 401.4.1.A.1.b 8" PVC, AWWA C900, DR 18, WATER MAIN LF Estimate 32.00 $85.00 $2,720.00 Central Paving Co., Inc. 32.00 $126.00 $4,032.00 CT220-01 Meridian City CounR91@0 §acgtd%%arch 3,2020— Page 176 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 401.4.1.A.1.b 8" PVC, AWWA C900, DR 18, WATER MAIN LF Knife River Corporation - Mountain West 32.00 $38.00 $1,216.00 Sunroc Corporation 32.00 $145.00 $4,640.00 Idaho Materials & Construction 32.00 $133.00 $4,256.00 CA Carey Corp 32.00 $85.00 $2,720.00 401.4.1.A.1.c 10" PVC, AWWA C900, DR 18, WATER MAIN LF Estimate 83.00 $90.00 $7,470.00 Central Paving Co., Inc. 83.00 $152.00 $12,616.00 Knife River Corporation - Mountain West 83.00 $50.00 $4,150.00 Sunroc Corporation 83.00 $157.00 $13,031.00 Idaho Materials & Construction 83.00 $127.00 $10,541.00 CA Carey Corp 83.00 $85.00 $7,055.00 401.4.1.A.1.d 12" PVC, AWWA C900, DR 18, WATER MAIN LF Estimate 132.00 $100.00 $13,200.00 CT220-01 Meridian City Counc1?k1@0 §6A(gtd%%arch 3,2020— Page 177 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 401.4.1.A.1.d 12" PVC, AWWA C900, DR 18, WATER MAIN LF Central Paving Co., Inc. 132.00 $157.00 $20,724.00 Knife River Corporation - Mountain West 132.00 $60.00 $7,920.00 Sunroc Corporation 132.00 $173.75 $22,935.00 Idaho Materials & Construction 132.00 $118.50 $15,642.00 CA Carey Corp 132.00 $60.00 $7,920.00 402.4.1.A.1 12" GATE VALVE EA Estimate 1.00 $3,000.00 $3,000.00 Central Paving Co., Inc. 1.00 $5,200.00 $5,200.00 Knife River Corporation - Mountain West 1.00 $2,900.00 $2,900.00 Sunroc Corporation 1.00 $2,925.00 $2,925.00 Idaho Materials & Construction 1.00 $5,069.00 $5,069.00 CA Carey Corp 1.00 $3,400.00 $3,400.00 CT220-01 Meridian City CounR91@0 §,5,cq d%%arch 3,2020— Page 178 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 404.4.1.A.1.a 1"fd STANDARD WATER SERVICE CONNECTION EA Estimate 15.00 $2,200.00 $33,000.00 Central Paving Co., Inc. 15.00 $5,100.00 $76,500.00 Knife River Corporation - Mountain West 15.00 $2,000.00 $30,000.00 Sunroc Corporation 15.00 $4,785.00 $71,775.00 Idaho Materials & Construction 15.00 $4,361.00 $65,415.00 CA Carey Corp 15.00 $1,500.00 $22,500.00 404.4.1.A.1.b 1"0 DOUBLE WATER SERVICE CONNECTION EA Estimate 1.00 $2,800.00 $2,800.00 Central Paving Co., Inc. 1.00 $6,000.00 $6,000.00 Knife River Corporation - Mountain West 1.00 $2,200.00 $2,200.00 Sunroc Corporation 1.00 $5,363.75 $5,363.75 Idaho Materials & Construction 1.00 $4,374.00 $4,374.00 CT220-01 Meridian City CounR91@0 §rAcq d%%arch 3,2020— Page 179 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 404.4.1.A.1.b 1"fd DOUBLE WATER SERVICE CONNECTION EA CA Carey Corp 1.00 $1,700.00 $1,700.00 404.4.1.A.1.b 2"fd STANDARD WATER SERVICE CONNECTION EA 7 4P Estimate 1.00 $4,000.00 $4,000.00 Central Paving Co., Inc. 1.00 $9,300.00 $9,300.00 Knife River Corporation - Mountain West 1.00 $5,000.00 $5,000.00 Sunroc Corporation 1.00 $8,155.00 $8,155.00 Idaho Materials & Construction 1.00 $7,610.00 $7,610.00 CA Carey Corp 1.00 $4,500.00 $4,500.00 404.4.1.13.1 LEAK DETECTION STATION PER MERIDIAN SD-W14 EA Estimate 1.00 $2,000.00 $2,000.00 Central Paving Co., Inc. 1.00 $4,600.00 $4,600.00 Knife River Corporation - Mountain West 1.00 $2,000.00 $2,000.00 Sunroc Corporation 1.00 $3,100.00 $3,100.00 CT220-01 Meridian City CounR91@0 §4cgtd%%arch 3,2020— Page 180 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 404.4.1.B.1 LEAK DETECTION STATION PER MERIDIAN SD-W14 EA Idaho Materials & Construction 1.00 $3,531.00 $3,531.00 CA Carey Corp 1.00 $1,700.00 $1,700.00 501.4.1.13.1 8" PVC, ASTM D3034, SANITARY SEWER PIPE LF Estimate 22.00 $65.00 $1,430.00 Central Paving Co., Inc. 22.00 $216.00 $4,752.00 Knife River Corporation - Mountain West 22.00 $58.00 $1,276.00 Sunroc Corporation 22.00 $200.00 $4,400.00 Idaho Materials & Construction 22.00 $328.00 $7,216.00 CA Carey Corp 22.00 $55.00 $1,210.00 504.4.1.A.1 SEWER SERVICE PIPE, PVC, ASTM D3034 LF Estimate 157.00 $50.00 $7,850.00 Central Paving Co., Inc. 157.00 $238.00 $37,366.00 Knife River Corporation - Mountain West 157.00 $54.00 $8,478.00 CT220-01 Meridian City CounRIQ@0 §acq d%%arch 3,2020— Page 181 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 504.4.1.A.1 SEWER SERVICE PIPE, PVC, ASTM D3034 LF Sunroc Corporation 157.00 $241.50 $37,915.50 Idaho Materials & Construction 157.00 $139.50 $21,901.50 CA Carey Corp 157.00 $50.00 $7,850.00 507.4.1.E.1 REPLACE 8" SEWER PIPE LF A I Estimate 25.00 $400.00 $10,000.00 Central Paving Co., Inc. 25.00 $1,000.00 $25,000.00 Knife River Corporation - Mountain West 25.00 $74.00 $1,850.00 Sunroc Corporation 25.00 $255.00 $6,375.00 Idaho Materials & Construction 25.00 $259.50 $6,487.50 CA Carey Corp 25.00 $43.00 $1,075.00 507.4.1.K.1 SEWAGE FLOW CONTROL LS Estimate 1.00 $4,500.00 $4,500.00 Central Paving Co., Inc. 1.00 $73,100.00 $73,100.00 CT220-01 Meridian City CounR91@0 §Rcq d%%arch 3,2020— Page 182 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 507.4.1.K.1 SEWAGE FLOW CONTROL LS Knife River Corporation - Mountain West 1.00 $2,000.00 $2,000.00 Sunroc Corporation 1.00 $27,050.00 $27,050.00 Idaho Materials & Construction 1.00 $10,308.00 $10,308.00 CA Carey Corp 1.00 $7,500.00 $7,500.00 2030.4.1.C.1 ADJUST EXISTING VALVE BOX TO GRADE EA Estimate 34.00 $650.00 $22,100.00 Central Paving Co., Inc. 34.00 $699.00 $23,766.00 Knife River Corporation - Mountain West 34.00 $600.00 $20,400.00 Sunroc Corporation 34.00 $360.00 $12,240.00 Idaho Materials & Construction 34.00 $682.50 $23,205.00 CA Carey Corp 34.00 $256.00 $8,704.00 2030.4.1.D.1 ADJUST EXISTING FIBER OPTIC JUNCTION BOX TO GRADE EA Estimate 3.00 $500.00 $1,500.00 CT220-01 Meridian City CounR91@0rQQ kcq d%%arch 3,2020— Page 183 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 2030.4.1.D.1 ADJUST EXISTING FIBER OPTIC JUNCTION BOX TO GRADE EA Central Paving Co., Inc. 3.00 $484.00 $1,452.00 Knife River Corporation - Mountain West 3.00 $1,300.00 $3,900.00 Sunroc Corporation 3.00 $501.00 $1,503.00 Idaho Materials & Construction 3.00 $472.50 $1,417.50 CA Carey Corp 3.00 $530.00 $1,590.00 2030.4.1.E.1.a RELOCATE MERIDIAN FIBER OPTIC CABLE AND JUNCTIO... LF Estimate 172.00 $58.00 $9,976.00 Central Paving Co., Inc. 172.00 $36.90 $6,346.80 Knife River Corporation - Mountain West 172.00 $38.00 $6,536.00 Sunroc Corporation 172.00 $38.50 $6,622.00 Idaho Materials & Construction 172.00 $36.00 $6,192.00 CA Carey Corp 172.00 $40.00 $6,880.00 CT220-01 Meridian City Counc1?l1l0rQ1(gtd%%arch 3,2020— Page 184 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension 2030.4.1.E.1.b RELOCATE MERIDIAN FIBER OPTIC CABLE AND JUNCTIO... LF Estimate 23.00 $140.00 $3,220.00 Central Paving Co., Inc. 23.00 $69.20 $1,591.60 Knife River Corporation - Mountain West 23.00 $70.00 $1,610.00 Sunroc Corporation 23.00 $72.00 $1,656.00 Idaho Materials & Construction 23.00 $67.60 $1,554.80 CA Carey Corp 23.00 $75.00 $1,725.00 SP-M04003 RELOCATE EXISTING FIRE HYDRANT EA Estimate 7.00 $1,000.00 $7,000.00 Central Paving Co., Inc. 7.00 $5,300.00 $37,100.00 Knife River Corporation - Mountain West 7.00 $2,000.00 $14,000.00 Sunroc Corporation 7.00 $2,715.50 $19,008.50 Idaho Materials & Construction 7.00 $3,075.00 $21,525.00 CT220-01 Meridian City CounR91@0rM:Acgtd%%arch 3,2020— Page 185 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04003 RELOCATE EXISTING FIRE HYDRANT EA CA Carey Corp 7.00 $6,800.00 $47,600.00 SP-M04004 2" BLOW-OFF ASSEMBLY PER MERIDIAN SD-W12 EA Estimate 1.00 $1,800.00 $1,800.00 Central Paving Co., Inc. 1.00 $4,600.00 $4,600.00 Knife River Corporation - Mountain West 1.00 $2,500.00 $2,500.00 Sunroc Corporation 1.00 $118.50 $118.50 Idaho Materials & Construction 1.00 $4,764.00 $4,764.00 CA Carey Corp 1.00 $4,400.00 $4,400.00 SP-M04007.a ABANDON EXISTING WATER SERVICE EA Estimate 16.00 $600.00 $9,600.00 Central Paving Co., Inc. 16.00 $1,900.00 $30,400.00 Knife River Corporation - Mountain West 16.00 $250.00 $4,000.00 Sunroc Corporation 16.00 $2,960.00 $47,360.00 CT220-01 Meridian City Counc1?l1l0rQa(gtd%%arch 3,2020— Page 186 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04007.a ABANDON EXISTING WATER SERVICE EA Idaho Materials & Construction 16.00 $2,508.00 $40,128.00 CA Carey Corp 16.00 $280.00 $4,480.00 SP-M04007.b ABANDON EXISTING WATER MAIN EA Estimate 4.00 $850.00 $3,400.00 Central Paving Co., Inc. 4.00 $6,600.00 $26,400.00 Knife River Corporation - Mountain West 4.00 $750.00 $3,000.00 Sunroc Corporation 4.00 $1,398.00 $5,592.00 Idaho Materials & Construction 4.00 $2,126.00 $8,504.00 CA Carey Corp 4.00 $880.00 $3,520.00 SP-M04007.c ABANDON EXISTING SEWER SERVICE EA Estimate 9.00 $900.00 $8,100.00 Central Paving Co., Inc. 9.00 $2,300.00 $20,700.00 Knife River Corporation - Mountain West 9.00 $450.00 $4,050.00 CT220-01 Meridian City CounR91@0rQ4cgtd%%arch 3,2020— Page 187 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04007.c ABANDON EXISTING SEWER SERVICE EA Sunroc Corporation 9.00 $8,680.00 $78,120.00 Idaho Materials & Construction 9.00 $3,161.00 $28,449.00 CA Carey Corp 9.00 $490.00 $4,410.00 SP-M04007.d ABANDON EXISTING SEWER MAIN EA Estimate 5.00 $1,000.00 $5,000.00 Central Paving Co., Inc. 5.00 $4,700.00 $23,500.00 Knife River Corporation - Mountain West 5.00 $485.00 $2,425.00 Sunroc Corporation 5.00 $2,782.00 $13,910.00 Idaho Materials & Construction 5.00 $3,282.00 $16,410.00 CA Carey Corp 5.00 $760.00 $3,800.00 SP-M0409 RELOCATE EXISTING WATER METER EA Estimate 1.00 $1,400.00 $1,400.00 Central Paving Co., Inc. 1.00 $3,000.00 $3,000.00 CT220-01 Meridian City CounR91@0rQ,5,cq d%%arch 3,2020— Page 188 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M0409 RELOCATE EXISTING WATER METER EA Knife River Corporation - Mountain West 1.00 $1,500.00 $1,500.00 Sunroc Corporation 1.00 $3,000.00 $3,000.00 Idaho Materials & Construction 1.00 $3,644.00 $3,644.00 CA Carey Corp 1.00 $4,200.00 $4,200.00 SP-M04015.a ADJUST EXISTING WATER MAIN AT NEW BOX CULVERT EA Estimate 1.00 $5,000.00 $5,000.00 Central Paving Co., Inc. 1.00 $20,700.00 $20,700.00 Knife River Corporation - Mountain West 1.00 $8,000.00 $8,000.00 Sunroc Corporation 1.00 $25,500.00 $25,500.00 Idaho Materials & Construction 1.00 $1,820.00 $1,820.00 CA Carey Corp 1.00 $3,500.00 $3,500.00 SP-M04015.b ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING EA Estimate 4.00 $5,000.00 $20,000.00 CT220-01 Meridian City CounR91@0rQrAcq d%%arch 3,2020— Page 189 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04015.b ADJUST EXISTING WATER MAIN AT NEW PIPE CROSSING EA Central Paving Co., Inc. 4.00 $8,900.00 $35,600.00 Knife River Corporation - Mountain West 4.00 $6,000.00 $24,000.00 Sunroc Corporation 4.00 $4,420.00 $17,680.00 Idaho Materials & Construction 4.00 $2,126.00 $8,504.00 CA Carey Corp 4.00 $7,300.00 $29,200.00 SP-M04021 ADJUST EXISTING WATER METER TO GRADE EA Estimate 1.00 $750.00 $750.00 Central Paving Co., Inc. 1.00 $2,100.00 $2,100.00 Knife River Corporation - Mountain West 1.00 $1,400.00 $1,400.00 Sunroc Corporation 1.00 $665.00 $665.00 Idaho Materials & Construction 1.00 $1,518.00 $1,518.00 CA Carey Corp 1.00 $190.00 $190.00 CT220-01 Meridian City CounR9190ra 4cgtd%%arch 3,2020— Page 190 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04023 CONNECT EXISTING WATER LINES TO NEW WATER SERVICE EA Estimate 11.00 $300.00 $3,300.00 Central Paving Co., Inc. 11.00 $1,900.00 $20,900.00 Knife River Corporation - Mountain West 11.00 $500.00 $5,500.00 Sunroc Corporation 11.00 $825.75 $9,083.25 Idaho Materials & Construction 11.00 $773.00 $8,503.00 CA Carey Corp 11.00 $960.00 $10,560.00 SP-M04030 TRAFFIC RATED VAULT AND LID EA Estimate 2.00 $650.00 $1,300.00 Central Paving Co., Inc. 2.00 $1,800.00 $3,600.00 Knife River Corporation - Mountain West 2.00 $1,400.00 $2,800.00 Sunroc Corporation 2.00 $805.00 $1,610.00 Idaho Materials & Construction 2.00 $1,073.00 $2,146.00 CT220-01 Meridian City CounRIQ@0rMacq d%%arch 3,2020— Page 191 of 222 09/25/2019 Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ 516027/ RD207-23) Bidder QUANTITY Unit Price Extension SP-M04030 TRAFFIC RATED VAULT AND LID EA CA Carey Corp 2.00 $540.00 $1,080.00 Item totals for Meridian Rd, Cherry Ln to Ustick Rd-City of Meridian Sewer and Water (Schedule 3/ Agency Estimate Total 516027/ RD207-23) (35 Items) ($248,836.00) Estimate $248,836.00 Central Paving Co., Inc. $602,668.60 Knife River Corporation - Mountain West $217,999.00 Sunroc Corporation $548,814.55 Idaho Materials & Construction $399,280.30 CA Carey Corp $273,458.00 CT220-01 Meridian City CouncPkQArQ!AgQfc%%arch 3,2020— Page 192 of 222 09/25/2019 Business Name Total: Agency Estimate Total:�=j Idaho Materials & Construction $6,463,547.90 $4,483,000.00 ................................................................................. Sunroc Corporation $5,832,550.00 $4,483,000.00 Central Paving Co., Inc. $5,542,630.72 $4,483,000.00 Knife River Corporation - Mountain West $5,650,793.00 $4,483,000.00 CA Carey Corp $7,650,376.00 $4,483,000.00 Estimate $4,483,000.00 $4,483,000.00 6 Bidders CT220-01 Meridian City CounRIQ@0r4-4c9 A-barch 3,2020- Page 193 of 222 09/25/2019 Business Name Total: Agency Estimate Total: Idaho Materials & Construction $6,463,547.90 $4,483,000.00 Sunroc Corporation $5,832,550.00 $4,483,000.00 Central Paving Co., Inc. $5,542,630.72 $4,483,000.00 Knife River Corporation - Mountain West $5,650,793.00 $4,483,000.00 CA Carey Corp $7,650,376.00 $4,483,000.00 Estimate $4,483,000.00 $4,483,000.00 6 Bidders CT220-01 Meridian City Council M g6g4riAaCj#7 3,2020— Page 194 of 222 09/25/2019 CAE ID�AN ITEM SHEET IDAHO Council Agenda Item - 3.M. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -02/27/20 -$16,520.26 ATTACHMENTS: Descri ti Typ AP Invoices for Payment Cover Memo 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 195 of 222 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADA COUNTY SHERIFF'S OFFICE 19018007].Hoffman February 2020 737.38 01 General Fund CITY OF MERIDIAN EMPLOYEE February 2020 Wellness Program(not inc; S.Kaiser) 884.25 BENEFITS PLAN TRUST 01 General Fund CITY OF MERIDIAN EMPLOYEE January 2020 Wellness Program(not 895.50 BENEFITS PLAN TRUST inc;J.Fletcher,R.Nichols) 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support February 2020 363.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support February 2020 1,174.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support February 2020 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support February 2020 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support February 2020 328.57 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support February 2020- 35.00 Addition 01 General Fund STERLING CODIFIERS INC Codification Expense Ords 19-1827 thru 20-1871 1,902.00 01 General Fund THE POLYGRAPH INSTITUTE Reg:].Northway,Polygraph Exam 5,500.00 Course,03/02/20-05/08/20 BOI Total 01 General Fund 12,958.41 60 Enterprise ADA COUNTY SHERIFF'S OFFICE 19012620 D.Gassel February 2020 945.01 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#310074 B.Besson Child Support February 2020 400.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support February 2020 299.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support February 2020 443.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support February 2020 349.00 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support February 2020 221.64 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support February 2020 604.20 Fund 60 Enterprise IDAHO CHILD SUPPORT RECEIPTING Case#415054 A.Deighton Child Support February 2020 300.00 Fund Total 60 Enterprise 3,561.85 Fund Report Total 16,520.26 Date:2/27/20 07:50:40 AM Meridian City Council Meeting Agenda March 3,2020— Page 196 of 222 Page:1 CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 3.N. Presenter: Estimated Time for Presentation: 0 Title of Item -AP Invoices for Payment -03/04/20 -$805,468.52 ATTACHMENTS: DescriptiQj JW Typ AP Invoices for Payment Cover Memo 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 197 of 222 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund 4 IMPRINT MPR logoed table covers-qty 4 654.05 01 General Fund 4 IMPRINT Winter Basketball/Volleyballl League champion award 1,092.62 bottles 01 General Fund A-1 STAMP&MABEL'S LABELS Office Door/Wall Name Plates, Harper,Caldwell, 69.00 Stokes 01 General Fund ACTION GARAGE DOOR Kleiner Park shop door repair 275.00 01 General Fund ADVANCE AUTO PARTS adhesive for Lanark Parks Shop-qty 2 14.70 01 General Fund ADVANCE AUTO PARTS trailer breakaway switch-qty 1 7.91 01 General Fund APPLIED CONCEPTS Radars for New Fleet Vehicles 5,949.00 01 General Fund ARROWHEAD FORENSIC PRODUCTS Fingerprint Supplies 140.63 01 General Fund BIG SKY MAPS Map Books for FY20 New Hires 249.50 01 General Fund BOE-Boise Office Equipment XER/C8070H2 220/Maint Fee charged per copy 161.13 1/25-2/24/20 01 General Fund BONNEVILLE BLUE PRINT SUPPLY Discovery Park&South Slough Path presentation 46.50 boards 01 General Fund BPA HEALTH, INC. EAP Service 2020 Employee Compliance Line Jan-Dec 2,975.00 2020 01 General Fund BROWNELLS Firearms Parts 403.03 01 General Fund BRUCE FRECKLETON PerDiem:B.Freckleton,ICC EDU, Las Vegas,NV 335.50 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Brake Light Bulbs Replaced Unit#20 45.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Install Spotlight Handle 42.50 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change and Belt for Unit# 165 166.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Front Brakes for Unit# 33 478.76 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change Blue Fusion C18641 79.22 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 154 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit# 60 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change,ATF Svc,Tires for Unit#158 758.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Brakes, Battery,Oil Cooler Lines#524 1,367.78 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Front Brakes, Hood Latch Adjustment#129 575.53 01 General Fund BUILDERS FIRSTSOURCE 220/lumber for T31 cabinet mockup 1,407.47 01 General Fund Campbell Tractor Co. Kleiner Park John Deere 8800 mower repairs 2,735.62 01 General Fund Campbell Tractor Co. Settlers Park John Deere 1600 mower#3 repair 1,250.06 01 General Fund CAREER UNIFORMS 2 shirts, 1 jacket, 1 hat for S.Smith 185.80 01 General Fund CELLEBRITE USA,CORP UFED Touch Ultimate SW Renewal 3,700.00 01 General Fund CHAD SOMBKE, PH.D, P.C. Pre Employment Testing 400.00 01 General Fund CINTAS First Aid Kit Maintenance 474.68 01 General Fund CITY OF BOISE EQUIPMENT SERVICES Strobe Tubes for Opticon/Tamar Devices 245.70 01 General Fund CIVIL SURVEY CONSULTANTS 19-0381 Professional Services during the period of 381.00 1/1/20 th Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 198 of 222 Page:1 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CIVIL SURVEY CONSULTANTS 20-0067 PD Admin South Parking Lot,January 2020 1,778.00 Professnl 01 General Fund Os POLICE K-9S 20-0235 K9 Monster 10,000.00 01 General Fund Os POLICE K-9S 20-0235 K9 Max 10,000.00 01 General Fund CLOVERDALE NURSERY sod for Chateau Park-qty 100 SF 30.00 01 General Fund COTTONWOOD DEVELOPMENT, LLC Refund:SU RETY-2019-0037 Vicenza Commons Sub. 144,811.23 No.2 01 General Fund CREWSENSE LLC Support Plan Less than 100 users 39.99 01 General Fund CUMMINS ROCKY MOUNTAIN LLC 20-0229 220/Repair engine MFO19 12,760.06 01 General Fund D&B SUPPLY Dog Kennel for New Police Dog 599.99 01 General Fund DISCOVERY BENEFITS January 2020-COBRA,FSA,&HSA 1,423.80 01 General Fund DOLAN CONSULTING GROUP Reg:M.Ford,Peer Support Training,MPD TF, 390.00 11/4/19-11/5/19 01 General Fund EIDEBAILLY 20-0060 FY2019 Audit Services First Payment 28,000.00 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO ballast for Fuller Park shop lights-qty 3 52.99 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO light ballast for Community Center-qty 1 19.42 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO light ballast for Settlers Park-qty 1 19.42 01 General Fund ERS, EMERGENCY RESPONDER Install Gunlock for Unit#62 255.28 SERVICES, INC. 01 General Fund FARWEST STEEL CORPORATION steel for tree grate frames-qty 20 690.88 01 General Fund FASTENAL COMPANY lock nuts for Trailmax Trailer-qty 2 3.50 01 General Fund FASTENAL COMPANY Trailmax Trailer parts-qty 2 3.50 01 General Fund FEDEX Backrgorund Check for out of state employee. 38.45 01 General Fund FLAGPOLE FARM 220/repair flag pole,ST. 5 55.75 01 General Fund FLAGPOLE FARM Honor Guard Flags&Flag Poles 479.40 01 General Fund G&R AG PRODUCTS INC sprayer repair parts&supplies-qty 4 49.50 01 General Fund GARRITY BLVD AUTO BODY INC bumper for fleet truck 2 500.00 01 General Fund GRANZOW INC splash pad valves for Settlers&Kleiner Parks-qty 18 4,469.22 01 General Fund H.D. FOWLER COMPANY credit on pipe for Discovery Dog Park water toys x 100 (52.00) ft 01 General Fund H.D. FOWLER COMPANY fittings&pipe for Discovery Dog Park water toys-qty 888.71 185 01 General Fund H.D. FOWLER COMPANY pipe for Discovery Dog Park water toys-qty 100 ft 22.00 01 General Fund HOME DEPOT CREDIT SERVICES Caulking for PSTC Roof Leak 18.25 01 General Fund HOME DEPOT CREDIT SERVICES Marking Paint for Motors Track Training Equipment 52.36 01 General Fund HOME DEPOT CREDIT SERVICES Patrol Equipment for LE Knox Box 44.76 01 General Fund HOME DEPOT CREDIT SERVICES Storage Bins for Organizing Holsters in Armory 26.88 01 General Fund HOME DEPOT CREDIT SERVICES Utility knife(2 pack)and WD-40 16.75 01 General Fund HORIZON DISTRIBUTORS INC belly grinders-qty 4 401.88 01 General Fund ID ECONOMIC DEVELOPMENT ASSOC 2020 IEDA annual membership-Tori Cleary 250.00 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 199 of 222 Page:2 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards for S. Smith 46.25 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Reprint of business cards for S. Smith per Max changes 46.25 01 General Fund IDAHO POST ACADEMY Training Registration for K.Kinnaman to Attend Low 80.00 Light 01 General Fund IDAHO POST ACADEMY Training Registration for T.Weitzel to Attend Instruct 300.00 Dev 01 General Fund IDAHO POWER 2200136188, Parks Power January 2020 14,051.63 01 General Fund IDAHO POWER 2200773816,City Hall Power February 2020 5,801.79 01 General Fund IDAHO STATESMAN Job postings: Rec. Camp Counselors, Rec.Coordinator 1,760.75 01 General Fund IDAHO TRANSPORTATION Exempt Plate,2020 FordF150#D52575 23.00 DEPARTMENT 01 General Fund IDAHO TRANSPORTATION Exempt Plate,2020 FordF150#D52576 23.00 DEPARTMENT 01 General Fund INSIGHT PUBLIC SECTOR,INC. Antenna Plus Ultramax AP-CCWWG-Q-S22222-RP34-BL (1,489.36) Antenna 01 General Fund INSIGHT PUBLIC SECTOR,INC. Refund for Returned Cradle Point Antennas via 1,489.36 Chk#211275962 01 General Fund INTERNATIONAL CODE COUNCIL 2014 NEC Code book tabs S Zahorka 23.00 01 General Fund INTERNATIONAL CODE COUNCIL 2015 IFGC study material for certification exam J Smith 150.25 01 General Fund INTNT SOCIETY of ARBORICULTUR ISA member dues for K Gallivan 3/5/20-3/5/21 185.00 01 General Fund IRPA-IDAHO RECREATION &PARK registration for G White-IRPA Conference Post Falls, 275.00 ID 01 General Fund IRPA-IDAHO RECREATION &PARK registration for M Combs-IRPA Conference Post Falls, 275.00 ID 01 General Fund IRPA-IDAHO RECREATION &PARK registration for S Houston-IRPA Conference Post 275.00 Falls,ID 01 General Fund JOE BONGIORNO PerDiem:J.Bongiorno,Educode,Las 335.50 Vegas,NV3/8/20-3/13/20 01 General Fund JOHN S OVERTON PerDiem:3.Overton,Educode,LasVeg as,NV 335.50 3/8/20-3/13/20 01 General Fund JOHNSON CONTROLS FIRE 20-0054 Alarm&Detection Monitoring Homecourt 35.00 PROTECTION LP 01 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Extinguisher Test&Insp Police Dept. 115.00 PROTECTION LP 01 General Fund JOHNSON CONTROLS FIRE 20-0054 Fire Extinguisher Test&Inspect Homecourt 100.00 PROTECTION LP 01 General Fund JOHNSON CONTROLS FIRE 220/Backflow repairs,Sta. 2 605.30 PROTECTION LP 01 General Fund JOHNSTONE SUPPLY basketball hoop capacitor for Cole Valley Christian-qty 120.84 6 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 200 of 222 Page:3 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund KATHY DRURY-BOGLE, PHR 20-0085 Consulting Services-City Training January 2,000.00 2020 01 General Fund KEVIN PITT PerDiem:K.Pitt,ICC EDU, Las Vegas,NV 03/08/20- 396.50 03/14/20 01 General Fund KIMBALL MIDWEST hose clamps-qty 40 45.60 01 General Fund L.N. CURTIS AND SONS 20-0208 220/Turnout boots(1 pair) 401.33 01 General Fund L.N. CURTIS AND SONS 20-0208 220/Turnout boots(3 pair) 1,345.56 01 General Fund L.N. CURTIS AND SONS 220/Boots, Redback-Krahn 115.00 01 General Fund L.N. CURTIS AND SONS 220/Class A uniform alterations-Clapp 47.50 01 General Fund L.N. CURTIS AND SONS 220/Class A uniform alterations-Hendrick 77.00 01 General Fund L.N. CURTIS AND SONS 220/Class A uniform alterations-Krenz 33.50 01 General Fund L.N. CURTIS AND SONS 220/Class A Uniform alterations-Schuler 32.50 01 General Fund L.N. CURTIS AND SONS 220/Workrite pants hemming (3) 38.50 01 General Fund L.N. CURTIS AND SONS 220/replace Hurst life battery pack on E-31 521.87 01 General Fund LIFEMED SAFETY, INC 220/Infared USB Adapter for AED 110.25 01 General Fund M2M WIRELESS CloudGates for 4G upgrades 2,580.78 01 General Fund MERCER HEALTH&BENEFITS February 2020-Consulting Mercer Health&Benefits 5,000.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 270.60 01 General Fund MINUTEMAN,INC. grand master keys-qty 14 125.30 01 General Fund MODERN PRINTERS Business Cards&Evidence Labels 147.00 01 General Fund MODERN PRINTERS January MUBS Newsletter cut&fold 223.00 01 General Fund MODERN PRINTERS January MUBS Newsletters cut&fold(redo) 223.00 01 General Fund MOTION&FLOW CONTROL PRODUCTS hydraulic line parts for skidsteer repair-qty 3 58.09 01 General Fund MOUNTAIN HOME AUTO RANCH 2O-0051 replacement truck#12-2020 Ford F150 22,130.21 01 General Fund MOUNTAIN HOME AUTO RANCH 2O-0051 replacement truck#7-2020 Ford F150 22,130.21 01 General Fund NAPA AUTO PARTS 220/shop supplies, box of rivets,ST. 1 2.99 01 General Fund NAPA AUTO PARTS Shop Rags for Sallyport Inventory 29.99 01 General Fund NATIONAL MEDAL OF HONOR, LLC 220/Medal for Class A, per uniform policy 65.90 01 General Fund NUTRIEN AG SOLUTIONS, INC. Imidacloprid for tree drenching-qty 40 gallons 2,045.20 01 General Fund NUTRIEN AG SOLUTIONS, INC. Snapshot pre-emergent for all parks-qty 2000 Ibs 3,580.00 01 General Fund OFFICE DEPOT,INC. 220/Key tags(2), pens, post-it notes 27.31 01 General Fund OFFICE DEPOT,INC. Copy paper,batteries&wall calendar for Mayors office 65.17 01 General Fund OFFICE DEPOT, INC. Discovery Dog Park signs 15.38 01 General Fund OFFICE DEPOT,INC. Keyboard Qty.1 30.93 01 General Fund OFFICE DEPOT,INC. lead&pencils-qty 2; pens&printer toner-qty 4 391.78 01 General Fund OFFICE DEPOT, INC. Logitech Wireless Combo, Plate,Coated,White 8.5 41.22 01 General Fund OFFICE DEPOT, INC. Office Supplies: Letter Size Hanging Folders,Class 179.00 Divider 01 General Fund OFFICE DEPOT,INC. Office Supplies: Sheet protectors,copy paper,folders 74.28 01 General Fund OFFICE DEPOT, INC. planner&wall calendar-qty 2 26.33 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020- Page 201 of 222 Page:4 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount O1 General Fund OFFICE DEPOT, INC. Post-it flags for Mayors office 2.46 O1 General Fund OFFICE DEPOT, INC. Professional Presenter Qty.1;Copy Paper Qty. 3 Cases 48.59 O1 General Fund OFFICE DEPOT,INC. Space Heater Qty.1 29.99 O1 General Fund OFFICE DEPOT,INC. tabloid paper, ruler, markers-qty 4 52.69 O1 General Fund OFFICE DEPOT, INC. Tape Lettering Black Qty.2 16.92 O1 General Fund OFFICE DEPOT,INC. work station chair-qty 1 525.93 O1 General Fund OFFICE VALUE- MERIDIAN Hand Sanitizer for PD 45.60 O1 General Fund OFFICE VALUE- MERIDIAN Heaters, Pens,Toner, Mailers, Lysol&Lanyards 695.93 O1 General Fund OVERHEAD DOOR COMPANY 220/Repar garage door @ Sta. 5 165.00 O1 General Fund OXARC,INC. 220/Medical refill(6 cylinders), refilled 2-20-20 35.55 O1 General Fund PACIFIC STEEL&RECYCLING steel for Lanark Parks Shop-qty 1 52.39 O1 General Fund PARSONS BEHLE&LATIMER Self Funding Issue Services through 01/31/20 1,368.85 O1 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit# 144 15.00 O1 General Fund PAUL'S MERIDIAN STINKER Emission Test for Unit#7 20.00 O1 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Park Ambassador vehicle#27 29.40 O1 General Fund PERSONNEL SYSTEMS&SERVICES INC Consulting Fee for Police Pay Plan 4,500.00 O1 General Fund PLATT ELECTRIC SUPPLY Credit for Invoice OB90184 incorrect lamps for Porthole (29.42) Lamp O1 General Fund PLATT ELECTRIC SUPPLY Porthole LED Lamps 35.46 O1 General Fund PORTER LEE CORPORATION Printer Supplies 126.42 O1 General Fund PREMIER SIGNS 220/2 station banners for ST. 6 260.00 O1 General Fund PUBLIC AGENCY TRAINING COUNCIL Registration K.Ludwig; Calming The Fire,Seattle WA 325.00 O1 General Fund QUALITY ELECTRIC 20-0177 Locates on Streetlight Underground Pwr Svc 4,670.89 to 2/3/20 O1 General Fund QUALITY TRAILER SALES trailer cables&safety chains-qty 14 167.00 O1 General Fund QUALITY TRAILER SALES trailer repair 1,902.95 O1 General Fund QUALITY TRAILER SALES Trailmax Trailer coupler-qty 1 119.95 O1 General Fund RANDY S LATTIMER instructor fee-Country Swing, 2-Step 1/14-2/4/20- 768.00 qty 24 O1 General Fund REVVED UP MOTORSPORTS Rear Brakes for Unit# 523 97.49 O1 General Fund RICOH USA,INC C86284062 addt'I pages suite 102 1/23-2/22/20 165.04 O1 General Fund ROBERT SIMISON PerDiem:R.Simison,Nat'l League of Cities Con, 266.00 WashingtonD.C. O1 General Fund RODDA PAINT COMPANY paint for all park restrooms-qty 5 gallons 185.24 O1 General Fund ROGERS TIRE PROS AND AUTO CARE fleet truck 26 tire replacement-license C18043 212.59 O1 General Fund ROGERS TIRE PROS AND AUTO CARE oil change for fleet truck 3- license C18044 52.52 O1 General Fund ROGERS TIRE PROS AND AUTO CARE oil change for fleet truck 5-license C18592 52.52 O1 General Fund ROGERS TIRE PROS AND AUTO CARE oil change for fleet truck 6- license C18045 52.52 O1 General Fund ROGERS TIRE PROS AND AUTO CARE tire for Settlers Park John Deere 1445#7 mower-qty 158.20 1 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020- Page 202 of 222 Page:5 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ROGERS TIRE PROS AND AUTO CARE water pump for fleet truck 5 468.20 01 General Fund ROGUE FITNESS 20-0189 220/Fitness equipment for St. 6 23,029.54 01 General Fund RYAN &RYAN MARKETING instructor fee-How to Make Bath Bombs 2/5/20-qty 48.00 4 01 General Fund RYAN &RYAN MARKETING instructor fee-Kids Cookie Decorating 2/13/20-qty 1 16.00 01 General Fund SAM ZAHORKA PerDiem:S.Zahorka,ICC EDU, Las Vegas,NV 335.50 01 General Fund SBI CONTRACTING mirrors for park restrooms-qty 6 750.00 01 General Fund SHI INTERNATIONAL CORP Microsoft Office Standard 2019- License- 1 PC- 2,975.53 Select Plu 01 General Fund SHRED-IT USA, LLC. January 2020-Shreddding 61.42 01 General Fund SIGNS, ETC vehicle lettering for replacement trucks#7&#12 290.00 01 General Fund SLHS SERVICE AREA B.Brandvold Pre-Emp Physical 59.00 01 General Fund SLHS SERVICE AREA D.J.Anderson,Pre-Emplymt Phys. OCC14 59.00 01 General Fund SLHS SERVICE AREA D.M.Mihalik Interm Physical 138.00 01 General Fund SLHS SERVICE AREA N.Anderson Pre-Emp Phys,Hearing,Color Vision Isihara 94.00 01 General Fund SLHS SERVICE AREA O.L.Shaw Pre-Emp Physical 59.00 01 General Fund SOLUTIONS TO GO Boxes for Drug Take Back Program 72.60 01 General Fund STRICTLY TECHNOLOGY HP 70, Printhead 1x Light Gray, Photo Black, HP 70- 195.78 Printhe 01 General Fund STRICTLY TECHNOLOGY HP 72 Yellow, Matte Black-Printhead, HP 72 Cyan, 191.85 Magenta- 01 General Fund SUNBELT RENTALS lift to repair basketball hoops at Cole Valley 2/14/20 273.51 01 General Fund SUNROC CORPORATION concrete disposal at Settlers Park-qty 18.10 108.60 01 General Fund SUNROC CORPORATION concrete disposal at Settlers Park-qty 3.41 20.46 01 General Fund SUNROC CORPORATION concrete disposal at Settlers Park-qty 30.47 182.82 01 General Fund SYNCB/AMAZON 465994678645;Timer switch repl for K9 PD exchange 26.81 fan 01 General Fund SYNCB/AMAZON 494576396945; Replacement exhaust fan for stock 90.30 01 General Fund SYNCB/AMAZON 745756443699; 220/Pam-Canopy wt bgs(2),John-cam 50.78 bat 1(2pk) 01 General Fund SYNCB/AMAZON 779564837674; 220/Ink refill for received stamp(blue) 6.55 01 General Fund SYNCB/AMAZON 784643756963; 220/Ball(4),sticks(2),tableskirt,ban for 101.00 LMF 01 General Fund SYNCB/AMAZON 878644947858; lens wipes-qty 4 70.20 01 General Fund SYNCB/AMAZON Dog Satue, Hydrant,end tables(2),accent table 490.91 01 General Fund T-ZERS SHIRT SHOP 20-0070 220/Emboridery on 1/4 zips(5) 102.50 01 General Fund TATES RENTS(GENERAL OFFICE) hot saw for Settlers spring rocker install 2/18/20 59.00 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 53.20 01 General Fund TOTAL SYSTEM SERVICES 20-0033 Winter Quarterly HVAC PM All City Buildings 10,460.00 01 General Fund TOTAL SYSTEM SERVICES Homecourt and MPD HVAC Repairs 758.63 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020- Page 203 of 222 Page:6 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund TREASURE VALLEY COFFEE Coffee&Cooler Rental for PSTC 147.85 01 General Fund TREASURE VALLEY COFFEE Coffee, Hot Choc,Cream,Sugar,Cups&Cooler Rent 467.75 01 General Fund TROPHY HOUSE PROS Name plates for presentor gifts 13.00 01 General Fund ULTRA TOUCH CAR WASH Full Detail&Ozone for Unit# 160 188.95 01 General Fund USSSOA 20-0048 volleyball officiating for games 2/3-2/7/20- 1,458.15 qty 64 01 General Fund USSSOA 20-0199 basketball officiating for games 2/3-2/7/20- 972.10 qty 15 01 General Fund VICTORY GREENS Discovery Dog Park water toy road mix -qty 4 71.80 01 General Fund WASHINGTON ASSOC OF BUILDING Job Posting-Electrical Inspector 50.00 OFFICIALS 01 General Fund WESTERN STATES EQUIPMENT CO connector for mini excavator repair-qty 1 6.90 01 General Fund WESTERN STATES EQUIPMENT CO mini excavator repair parts-qty 2 41.24 01 General Fund WESTERN STATES EQUIPMENT CO skip loader rental for MYB&Kleiner Park 2/11-2/12/20 402.50 01 General Fund WIENHOFF&ASSOCIATES,INC January 2020-Pre-Employment&Random Testing 495.00 01 General Fund WIENHOFF&ASSOCIATES,INC Pre Employment Testing 210.00 01 General Fund WW GRAINGER, INC 220/Dryers sheets,Janitorial,Sta. 1 96.74 01 General Fund ZOLL MEDICAL CORP 220/AED batteries&cardiac monitor cable, repairs 406.50 Total 01 General Fund 398,428.34 07 Impact Fund MATERIALS TESTING&INSPECTION 19-0254 220/Station 6 soil density services 127.95 2/2-2/15/20 Total 07 Impact Fund 127.95 60 Enterprise ABC STAMP Engineering Stamps for K. Keith and T.Glock 71.03 Fund 60 Enterprise ADKINS WAY LLC REFUND WT/S/T: 360 S ADKINS WAY TITLE 167.75 Fund COMPANY OVERPAID 60 Enterprise ALLEN&MICHAEL FARR REFUND WT/S/T: 751 W ARCHERFIELD CT 271.03 Fund CUSTOMER PAID AFTER CLOS 60 Enterprise AMERIGAS Labor&parts to repair propane tank valve(1 hr) 77.40 Fund 60 Enterprise AQUA-AEROBIC SYSTEMS,INC Cam lockout assembly(2 qty) 870.04 Fund 60 Enterprise BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement 02/05/20&Delinquent 9,455.51 Fund Notice 02/10/20 60 Enterprise BOE-Boise Office Equipment 2TX070119 b/w(277 qty)&color(617 qty)images 36.05 Fund Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 204 of 222 Page:7 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise BRIAN&DINA BONAFEDE REFUND WT/S/T: 113 W ROCKFORD ST CUSTOMER 1,000.00 Fund PAID IN ERROR 60 Enterprise CAREER UNIFORMS Jacket for BBesson(1 qty) 62.10 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 18-0334 Watermain Ext Victory-10Mi. Svc to 1/31/20 1,330.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 18-0438 S&W Main Replacement E.Chateau Design to 393.00 Fund 1/31/20 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0107 ITD Chinden-Locust Grove Svc to 1/31/20 393.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0364 Sewer Rehab Washington-NW 7th Svc to 397.72 Fund 1/31/20 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0375 ACHD Meridian Rd. Design Wtr Improvments 1,321.00 Fund thru 1/31 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0384 ACHD Franklin RR Track Wtr/Sew Impry Svc 847.00 Fund to 1/31/20 60 Enterprise CIVIL SURVEY CONSULTANTS 19-0405 Sewer Main Ext. 5Mi Relief Svc tol/31/20 3,186.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS 20-0155 10 Mile-Victory Service to 1/31/20 393.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS No PO ITD to Linder Adjustment Design Svc to 1/31/20 635.00 Fund 60 Enterprise CIVIL SURVEY CONSULTANTS No PO ITD, Eagle RD- Franklin to Leslie Design 5,842.00 Fund through 1/31 60 Enterprise CIVIL SURVEY CONSULTANTS No PO Water-Sewer Replacemnt GregoryLift Svc to 1,668.00 Fund 1/31/20 60 Enterprise CO-ENERGY Diesel Fuel for Well Sites,Qty 768.6gl,WO#GP18211 1,742.88 Fund 60 Enterprise COLUMBIA ELECTRIC SUPPLY 20-0230 Processor&chassis for headworks PLC 12,066.90 Fund replacement(2 60 Enterprise COTTONWOOD DEVELOPMENT, LLC Refund:SU RETY-2019-0037 Vicenza Commons Sub. 260,288.28 Fund No.2 60 Enterprise D&B SUPPLY Coil chain(20 qty) 57.80 Fund 60 Enterprise D&B SUPPLY Scoops,flex pipe,&storage bucket(5 qty) 58.95 Fund 60 Enterprise DC ENGINEERING 20-0156 WTTP Primary Elec Dist System Design sry 900.00 Fund thru 1/15 60 Enterprise DC FROST ASSOCIATES,INC 20-0185 UV bulbs&parts(135 qty) 31,308.93 Fund Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 205 of 222 Page:8 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise DELL MARKETING L.P. VLA Acrobat Pro 2017 License 336.57 Fund 60 Enterprise DUBOIS CHEMICALS INC 20-0009 Defoarmer Tote(2,200 Ibs) 2,640.00 Fund 60 Enterprise ESTATE OF ALAN KLEIN C/O WILLIAM REFUND WT/S/T: 2676 N BOBCAT WAY TITLE 58.57 Fund J KLIEN COMPANY OVERPAID 60 Enterprise FERGUSON ENTERPRISES INC. 6 in milliken plug valve repair kit(1 qty) 151.58 Fund 60 Enterprise FERGUSON ENTERPRISES INC. Flammable vapor sensor(1 qty) 78.83 Fund 60 Enterprise FORGE BUILDING CO. REFUND WT/S/T: 3535 N RECORD CUSTOMER 191.92 Fund DOUBLE BILLED FOR TRAS 60 Enterprise FRED PRYOR SEMINARS 1 yr membership-Codee Krausch 02/2020-2/2021 199.00 Fund 60 Enterprise GRANT MECHANICAL,INC Labor&parts to repair HVAC in temp Collections shop 404.42 Fund (3.5 h 60 Enterprise H&E EQUIPMENT SERVICES,INC. Forklift/telehandler training for RGray, RLing, BBesson, 600.00 Fund & 60 Enterprise HOME DEPOT CREDIT SERVICES Buckets(2 qty) 6.96 Fund 60 Enterprise HOME DEPOT CREDIT SERVICES Spray adheasive&bucket(5 qty) 49.05 Fund 60 Enterprise IDAHO CORRECTIONAL INDUSTRIES Business Cards,I. Biddle,Qty 1 46.25 Fund 60 Enterprise JACK HENRY&ASSOCIATES INC Bank Fees January 2020 596.87 Fund 60 Enterprise JAKE&MELISSA KINGHORN REFUND WT/S/T: 2604 S BLACKSPUR WAY 480.11 Fund CUSTOMER PAID AFTER CLOS 60 Enterprise JAMES&MELISSA KUNTZ REFUND WT/S/T: 3574 W STAR HOLLOW DR 60.13 Fund CUSTOMER PAID AFTER CLO 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Backflow Test at Well No. 19 50.00 Fund PROTECTION LP 60 Enterprise JOHNSON CONTROLS FIRE 20-0054 Backflow Test Well No. 27 50.00 Fund PROTECTION LP 60 Enterprise JOSHUA&JAMIE FEMREITE REFUND WT/S/T: 691 W CARGNEY ST TITLE 77.75 Fund COMPANY OVERPAID 60 Enterprise KAMAN INDUSTRIAL TECHNOLOGIES Bearings for fermentation exhaust fan(2 qty) 51.68 Fund 60 Enterprise KATHLEEN&ANTHONY SANCHEZ REFUND WT/S/T: 3302 S POMPEI AVE FINAL BILL 135.03 Fund FOR PREVIOUS REN Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 206 of 222 Page:9 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise KELLER ASSOCIATES, INC. 20-0053 Well 18 Wtr Treatment Design Svc to 1/31/20 3,032.50 Fund 60 Enterprise KENDALL FORD OF MERIDIAN Oil change on CCTV Van 1 C16415 105.80 Fund 60 Enterprise LAYNE of IDAHO,INC. No PO Well 18 Water Trtmt PumpPull&Clean Svc to 6,637.00 Fund 1/22/20 60 Enterprise MARK V TOZER REFUND WT/S/T: 623, 625, 627 PINE ST CUSTOMER 126.95 Fund PAID AFTER CLO 60 Enterprise MASTERPIECE FLOORS INC REFUND WT/S/T: 1915 W CHERRY LN TITLE 155.23 Fund COMPANY OVERPAID 60 Enterprise METROQUIP, INC. Light for burned out orange light on vactor 145.72 Fund hydrocleaner 60 Enterprise METROQUIP, INC. Replacement ends for poles on CCTV Van 2 C19267(3 73.00 Fund qty) 60 Enterprise MSC INDUSTRIAL SUPPLY CO. AL 2 in thread x 2 in hose fe cam lok(3 qty) 35.55 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Alcohol pads for ear muffs @ new blower bldg (3 pks) 12.03 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. First aid eye drop refills&8 ml powder free gloves(23 495.02 Fund qty 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Lg metric tap&die set for shop(1 qty) 429.03 Fund 60 Enterprise MSC INDUSTRIAL SUPPLY CO. Welding cable couplers(2 qty) 51.78 Fund 60 Enterprise MYFLEETCENTER.COM Oil change for C.Worthington's vehicle C17945 35.99 Fund 60 Enterprise MYFLEETCENTER.COM Oil Change,C19983,Qty 1,WO#278657 93.58 Fund 60 Enterprise MYFLEETCENTER.COM Oil Change,C9479,Qty 1,WO#282157 33.59 Fund 60 Enterprise NAPA AUTO PARTS Brake cleaner for motors(48 qty) 85.92 Fund 60 Enterprise NAPA AUTO PARTS Instant gasket maker&extend life anitfreeze&coolant 78.46 Fund (4 q 60 Enterprise NAPA AUTO PARTS Truck wash(1 qty) 6.49 Fund 60 Enterprise O'REILLY AUTO PARTS Funnel (1 qty) 6.99 Fund 60 Enterprise OFFICE DEPOT,INC. 11x17 Paper for PW office 33.89 Fund Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 207 of 222 Page:10 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise OFFICE DEPOT, INC. 5, 2in binders for budget books,vertical file for S. 44.53 Fund Redman 60 Enterprise OFFICE DEPOT,INC. Professional Presenter Qty.1;Copy Paper Qty. 3 Cases 90.39 Fund 60 Enterprise OFFICE DEPOT, INC. Returned 3 in binders due to incorrect size (46.75) Fund 60 Enterprise PACIFIC STEEL&RECYCLING HR Strip Flat Bar for Generations Plaza,Qty 1 13.72 Fund 60 Enterprise PACIFIC STEEL&RECYCLING REc Tube,Channel Steel, HR Sheet for Generations 83.49 Fund Plaza,Qty3 60 Enterprise PLATT ELECTRIC SUPPLY Exit/Emergency light replacements at Admin bldg (5 268.16 Fund qty) 60 Enterprise PLATT ELECTRIC SUPPLY Parts to repalce light fixture on PLC control panel(6 274.91 Fund qty) 60 Enterprise PRECISION EQUIPMENT REPAIR Labor to replace battery on vactor hydrocleaner C19957 594.98 Fund 60 Enterprise SHI INTERNATIONAL CORP VisioSTD 2019 Sngl Mvl Windows 180.30 Fund 60 Enterprise SPF WATER ENGINEERING, LLC 20-0091 Well 9 Replacemnt Design Test Well 98 Svc to 874.00 Fund 1/31/20 60 Enterprise SULLIVAN REBERGER PO 20-0003,January 2020 Lobbying Fee 3,000.00 Fund 60 Enterprise SYNCB/AMAZON 439985768774; Hk acc rack for new transit van (2 qty) 49.34 Fund C21784 60 Enterprise SYNCB/AMAZON 4648975446696; LED flashlights for Collections(2 qty) 286.98 Fund 60 Enterprise SYNCB/AMAZON 634956375333; Batteries for flashlights(4 qty) 126.36 Fund 60 Enterprise SYNCB/AMAZON 896398633786; Ladder rack for new transit van 27.38 Fund C21784(2 qty) 60 Enterprise TATES RENTS(GENERAL OFFICE) Propane for forklift(7.4 qty) 23.61 Fund 60 Enterprise TATES RENTS(GENERAL OFFICE) Propane for forklift(9.2 qty) 29.35 Fund 60 Enterprise TESTAMERICA Tubing study 710.00 Fund 60 Enterprise THE UPS STORE Biosolids sample shipping(1 qty) 273.51 Fund 60 Enterprise THE UPS STORE Shipping to send Niratax probe to Hach for repairs(1 39.19 Fund qty) Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 208 of 222 Page:11 City Of Meridian Invoices Selected for Payment-Invoices for Payment- Eunice Fund Code Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise TOTAL SYSTEM SERVICES 20-0033 Winter Quarterly HVAC PM All City Buildings 635.00 Fund 60 Enterprise US WATER SERVICES INC 18-0494 Sup of Well 28 Wat Tx Filt Equip to 46,006.20 Fund 12/31/19FINAL 60 Enterprise WESTERN STATES CHEMICAL Bowl cleaner for maint. shop&paint stripper(24 qty) 271.66 Fund 60 Enterprise WW GRAINGER, INC Deionized Water,Qty 2 38.62 Fund 60 Enterprise WW GRAINGER, INC Hooded microporous coveralls(1 pkg) 118.84 Fund 60 Enterprise WW GRAINGER, INC Strapping&buckles for shop(2 qty) 80.40 Fund 60 Enterprise XEROX CORPORATION -PASADENA 8TB570607 b/w(469 qty)&color(426 qty)images 23.65 Fund 60 Enterprise XEROX CORPORATION-PASADENA 8TB576316 b/w(1,809 qty)&color(115 qty) images 14.80 Fund Total 60 Enterprise 406,912.23 Fund Report Total 805,468.52 Date:2/27/20 10:05:39 AM Meridian City Council Meeting Agenda March 3,2020— Page 209 of 222 Page:12 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -5.A. Presenter: Audrey Belnap/Blaine/Josh Estimated Time for Presentation: 15 Title of Item - Historic Preservation Commission: Annual Update Meridian City Council Meeting Agenda March 3,2020— Page 210 of 222 Adrienne Weatherly From: Audrey Belnap Sent: Tuesday, March 3, 2020 8:54 AM To: Adrienne Weatherly; Chris Johnson Subject: HPC Annual Report Attachments: 2019 HPC Council Update.docx Good morning! I have attached Blaine's written report to Council. Blaine is planning on reading/summarizing this report tonight. Josh Evarts,Vice Chair,will also show City Council the 3D tour that was just finished. Here is the link for that: https://meridiancity.org/historic/sites/ Thank you! Let me know if any of it doesn't work! Audrey Belnap I Arts&Culture Coordinator City of Meridian I Parks and Recreation Department 33 E. Broadway Ave. Ste. 206, Meridian, Idaho 83642 Phone: 208.489.0399 (fE II7 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to Idaho law with regard to both release and retention,and may be released upon request, unless exempt from disclosure by law 1 MERIDIAN HISTORIC PRESERVATION COMMISSION 2020 ANNUAL REPORT Historic Preservation Commissioners • Blaine Johnston, President • Donna Lusignan • Josh Evarts, Vice President • Jody Ault • Jacy Nary • Brian Fitzgerald • Dawn Cronk Commission ► We have a diverse and enthusiastic group of volunteer commissioners. The commission has been fortunate to have retained most of our commissioners. This year Donna Lusignan joined the commission and we look forward to working with her; in addition, Brian Fitzgerald who is a Junior at Mountain View High School will serve as our new student commissioner. We hope that we can retain Brian for his Senior year in High School, which will continue to give the commission some continuity and give Brian some additional experience. Engaging Local Students ► We have expanded our student initiative this year to encompass a wider range of projects that could be accepted. We also opened the competition up beyond high school to all school-aged youth. The commission will continue to develop this program to get more local students involved with historic preservation and hope to find more creative ways to feature their work. Historic Walking Tour & Historic Preservation Month ► The Meridian Downton Business Association continues to support a portion of the ongoing cost for the Walking Tour App; they now host an additional map on our App to highlight downtown businesses. Our commission lead a large group of citizens through the streets of Meridian during their Historic Preservation Month celebration utilizing our App. The tour stopped at the Bell House and The Richard Nourse's House. Shelly Houston helped manage the crowd at Nourse House. Shelly also helped coordinate a pop-up tent for the front of Nourse House as well, which allowed the Nourse Family to display more artifacts including their mother's wedding dress and photos from their father's side of the family. We also have continued to host "If This Property Could Talk" by placing signs throughout downtown. We also have created a Meridian Historic Barns calendar this year that helps showcase some of Meridian's history. We have been able to give these calendars to those people that attended the tour. We have additional calendars that can be used as giveaways at future events to bring more interests to our projects. Historical Society ► The Meridian Historical Society continues to be an asset for HPC as well as a number of Meridian City Departments. We have also completed the Meridian History Atlas Project. We have copies available for sale at $15.50 each. We hope that these will be of interest for citizens of Meridian. One of our commissioner's, Jody Ault, spent time over the summer working on a project to create a data base of the Historical Society's inventory. Her efforts will help us keep track of items are available for future display. We can't thank her enough for all her efforts. Community Outreach ► We will continue to discuss any current land development applications that may impact any historic properties. For instance, when the Warrick Barn was demolished for the creation of a new subdivision, Schultz Development Company understood the historic value of the property and created a beautiful info graphic to put at that location representing life in the area. We are so excited to have been able to work with Schultz Development Company and hope that we will be able to utilize this same type of installation panel at other historic sites affected by future development as we feel this is a priority for HPC. Community Recognition ► Former commissioner, and longtime Meridian resident, Frank Thomason, received the "Making History Award" from the Ada County Historic Preservation Council. His years of service were recognized by the county and also was another wonderful opportunity to showcase the work that is being done in Meridian. Third Grade Tours ► HPC continued its partnership with West Ada School District, Compass Charter, and MDC to support third grade field trips downtown. While HPC doesn't contribute man-power or significant funding, we have given supplies for the volunteers who lead the tours at City Hall. Branding ►Our commission has approved and adopted a new logo that will be used on our printed walking tour brochure, along with our social media campaigns to increase our efforts to preserve the history and culture that we all love about Meridian, Idaho. We have felt a lot of support from both Meridian City Departments and outside organizations this year. We are grateful to all of those who work with us and share our vision to preserve our wonderful history. It is with this support from the City, informal community groups and individuals, and formal organizations that helped us reach a broader audience, promote our history, and advocate preserving our legacy as a community. Photography ► Expansion of the virtual historic tour to include Pine Street School, Main Street, and Eggers Farm was completed in partnership with Hull Films. The tour will be expanded over this next year to include sites like the Meridian Speedway and City Hall. We will now show you just a little bit of this virtual tour. This virtual tour is also available on the City of Meridian website. We are also creating a link from our historic tour app so people using the app can also view this virtual tour. We would like to thank you for your support of the Historic Preservation Commission! CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 5.13. Presenter: Estimated Time for Presentation: 40 Title of Item - Human Resources: Annual Report Meridian City Council Meeting Agenda March 3,2020— Page 211 of 222 2019 ANNUAL DEPARTMENT REPORT March 3, 2020DirectorResources Human Crystal Ritchie, HUMAN RESOURCES 2019 D•Policy Administration and Compliance•Employee Engagement•Training and Development•Benefit Administration•Compensation Administration•Employment•2019 Projects and Initiatives•Human Resources•Agenda EPORT R HUMAN RESOURCES 2019 D New Employee New Employee AdministrationPolicy AdministrationPolicy CompensationWorkers CompensationWorkers ComplianceComplianceRelationsEmployee RelationsEmployee Training and Training and EngagementEmployee EngagementEmployee AdministrationCompensation AdministrationCompensation StaffingStaffingAdministrationBenefits AdministrationBenefits ResourcesHuman ResourcesHuman What We Do–Department Overview EPORT R 2019 D Reba White, HR Benefits Specialist Jess Earnshaw, Administrative Assistant Jessica More , HR Coordinator Christena Barney , Senior HR Generalist Laura Lee Berg, Senior HR Generalist Crystal Ritchie, HR Director Your Human Resources Department –Department Overview EPORT R 2019 D Joint EffortTogetherPulling ParticipationPartnershipHelpfulnessCooperationCollaboration How We Do It–Department Overview EPORT R 2019 PROJECTS AND INITIATIVES 2019 D(Phase 1 Roll Out in 2020)Recruit Tool Development -EForm / ProcessAutomated Staffing Requisition Process Improvements Management SupportEmployee SupportRecruitment Evaluation Process Annual Performance Employee Relations(Compensation Program)Objective 3.B.5 Closed Out Strategic Wage ReviewsRegional)Surveys ( Local, State, Participated in Salary Conducted Market AnalysisReviews)(Reclassification and Equity Annual Budget Process Compensation CouncilRecommendations to New Benefit Benefit ValuationPlan)Objective: 3.B.1 (Benefit Closed Out Strategic Implementation PreparationSelf Funding Benefits FairAnnual Open Enrollment Benefits / Wellness Harassment Training Avoiding Discriminatory Succession Planning BEST TrainingLeadership Training ProgramDiscount Training ProgramICRMP Risk Management New Employee Orientation Training / Development Heritage PotluckYears of Service RecognitionHR2You NewsletterPublished 6 Editions of the MeetingAnnual City Employee nd 2Feedback SurveyAdministered Supervisor Appreciation PicnicAnnual Employee Employee Engagement National Groundhog Job United Way Campaign 2019 Community Focus Harassment Training Avoiding Discriminatory Policy Manual ReviewEEO4 ReportingUnion NegotiationsInternal Alignment (Phase 3)Compliance Lets take a deeper dive….2019 Accomplishments EPORT R 2019 D Closed March 2019 Additional Updates will be covered in the upcoming Strategic Objectives Presentation Closed September 2019Closed March 2019 Strategic Objectives Status EPORT R EMPLOYMENT 2019 D 15.20 Legal27.20 Fire 20.60 DevelopmentLand 26.40 Planning20.70 MUBS31.20 Water 17.50 ClerkCity 23.20 20.20 17.40 Information Technology22.70 Parks Department14.60 Other 23.20 Police 15.90 WorksPublic 10.90 Human Resources12.40 OfficeMayors 8.10 HallCity 19.40Building3.90 Community Development0.20 DevelopmentEconomic 257 4.99-0 81 9.99-5 99 14.99-10 53 19.99-15 23 20+6.69 City Average Years of Service: City Average Years of Service 14.10 Legal11.99 Fire 10.30 DevelopmentLand 9.89 Planning9.05 MUBS7.97 Water 7.56 ClerkCity 7.32 6.74 6.55 Information Technology6.25 Parks Department6.07 Other 6.01 Police 5.51 WorksPublic 4.75 Human Resources4.28 OfficeMayors 3.83 HallCity 3.29 Building2.90 Community Development0.20 DevelopmentEconomic Average Years of Service by Department / Division to our employees for their dedicated years of service!THANK YOU related mattersassisting, with all employee responsibility for managing, and Human Resources has primary 91.40%2015 95.20%2016 90.15%2017 91.06%2018 89.90%2019(regular full and part time only)Rate: City Average Retention Highest Years of Service by Department / DivisionCity Average Retention Rate-Employment EPORT R 2019 D(except law enforcement).job offers, drug and alcohol testing and background checks with all phases of the employment process. We oversee recruitment, interviewing, applicants, employees and, managers The Human Resources Department assists 106.41 Days to Fill (FY19)•(FY18)Average Time to Fill Positions•$278.64The average cost of recruitment for an employment search was •Average of 492 Reference Checks Processed•employment Appointments / 145 Drug and Alcohol Tests -164 Pre•41 Seasonals•43 temporary part time•80 regular full time / part time•(FY19)164 Positions Filled •Approximately 650 Interview Hours•(FY19)85 Postings •(This represents HR advertisement costs only)(FY19)Advertisement Costs: $45,697.58 •(FY19)applications employment Human Resources received and processed 4188 external •Recruitment -Employment EPORT R 2019 Update Reference Check Tools •Update Exit Interview Process•(Thank You IT Team!)Develop and implement New Employment Application Tool Phase 1•Continue to Recruit for Active Job Postings (24 current postings)•Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D COMPENSATION AND BENEFIT ADMINISTRATION 2019 D FLSA Exemption StatusJob Classification & Program ReviewCompensation Wage AdjustmentsCommunicationEmployee CommitteeChair Compensation Salary StudiesMarket Analysisaccordance to the City’s compensation policies and program.program is regulatory compliant, remains competitive, and is implemented in employee compensation. We are responsible for ensuring that our compensation Human Resources is responsible for assembling, managing, and administering Compensation Administration EPORT R 2019 D Days = 200+ Performance ReviewsWorking 18 Personnel FileEmployee in Appraisal HR Personnel FileEmployee in Appraisal HR Merit IncreaseEmployee Notification of Manager Hiring Department / Merit IncreaseEmployee Notification of Manager Hiring Department / Increaseof Merit Administration and Calculation of HR Payroll Review Increaseof Merit Administration and Calculation of HR Payroll Review Merit Increaseand Audit of Administration HR Calculation, Merit Increaseand Audit of Administration HR Calculation, Formeach Appraisal HR Review of Formeach Appraisal HR Review of Departmentfrom Appraisal Form of Receipt HR Departmentfrom Appraisal Form of Receipt HR includes:increases are processed in a timely manner without error for the November payday. This process ensure that all appraisals and merit Amie Rose to along with the City’s Payroll Administrator, appraisal process requires the involvement of all members of the HR staff erformance pAnnual Approximately 421 performance appraisals were received and processed36 promotions / 7 transfers were approvedThroughout the Year:of fully competent or higher. Thank you Council.recipient of a 2% market and a 3% merit pool for employees who achieved a performance rating process last fall to appraise job performance over the year. General employees were the City of Meridian Employees and Management participated in our annual performance appraisal Salary Administration –Compensation Administration EPORT R 2019 Annual Local, State and Regional Salary Survey Participation and Results Analysis•Police Step Plan Review•Annual Market Review•General Employee Compensation Program Review (Compensation Committee)•Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D 2019 D(k); wellness plans; flexible spending accounts; vacation and sick leave etc.include health, disability and life insurance; individual retirement accounts and 401 regarding the benefits the City provides to employees. Employee benefits typically Human Resources is responsible for assembling, managing, and assisting employees Assistance Program ServicesEmployee •FMLA and Workers Compensation Support•(new)Holiday Potluck •Halloween Costume Contest•Offered 17 Challenges / Contests•Wellness Activities •Hosted 6th Annual Benefits Fair, 12 vendors participated•Facilitated 17 Annual Open Enrollment Meetings•Benefit Committee meets regularly to carefully evaluate medical, dental, vision plans, etc.•ensure maximum possible support is provided to City Employees regarding BenefitsMany activities are listed here to reflect the multitude of actions handled by the HR Staff to Benefit Administration EPORT R 2019 D is the State Insurance Fund.Compensation Program. Our insurance Provider The HR department manages the City’s Workers’ $150,716.82$258,044.30$82,494.62 $154,964.07 $158,440.43 Paid:Total Medical $28,922.40 $30,969.99 $59,209.88 Compensation:Total 7972672652Total Claims 201920182017 2016 2015 3.43.63.63.53.7Per CaseAverage Sessions 124199190191213Session Hours54%55%%43.0%4 4.056.0%By Dependent46%45%%57.0%56.044.0%By Employee3756535457New Cases10.5%11.9%11.8%13.4%13.8%Utilization Rate 2019201820172016 2015 financial issues.family issues, legal issues, job related issues, or EAP offers solutions to problems associated with family when needed.professional assistance to employees and their Program thru BPA to provide confidential, The City has established the Employee Assistance Employee Assistance ProgramWorker’s Compensation EPORT R 2019 D)Year Running nd(2Achievement AwardAmerican Heart Association Bronze Level Workplace The City of Meridian was the recipient of the (new) Family & Friends Halloween Costume Contest (new)Holiday Potluck Gingerbread Decorating Contestsite Yoga and Body Blast-OnAnnual BiometricsSalsa ContestSt. Luke’s FitOneWear Purple for Domestic Violence Awarenessour employees throughout the past year:wellness events and activities which were offered to The Wellness Committee coordinated many by the Wellness Works Program–Annual Benefits Fair th 6 Family & Friends Halloween Costume ContestWellness Works Program EPORT R 2019 AnalysisLocal, State and Regional Salary Survey Participation and Results Analyze Annual •Analyze Benefit Valuation Results•Manage and Administer City of Meridian Employee Benefits Plan •Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D TRAINING AND DEVELOPMENT 2019 D Succession Planning New Employee OrientationLeadership Training Program yeardevelopment opportunities this Human Resources offered and / or coordinated a variety of training and Training and Development Annual Update in Progress•39 Succession Plans•56 Key Positions•Wrapping up this year•City Wide Rollout March 2019•Self Development Opportunities Training, Lunch & Learns and Comprised of:•Launched May 2, 2017•of $17,627.00 Annual Premium Cost Savings •85 Hours of Course Instruction•33 Sessions Offered•352 Employees Participated •Avoiding Discriminatory Harassment ICRMP Risk Management Training ProgramB.E.S.T. Training Partnership between HR and IT•Sessions Offered23•Generally Offered every •EPORT R 2019 D Total Funds Utilized Total Funds Utilized FY19FY18FY17FY16FY15FY14$5,000.00$0.00ReimbursementsNumber ofParticipantsNumber of Utilization FY19FY18FY17FY16FY15FY14302520151050$9,313.00$11,207.69 Total Funds Utilized2824101457Number of Reimbursements161461035Number of ParticipantsFY19FY18FY17FY16FY15FY14Education Reimbursement future development with the City.work related to their current position or be considered of value to the employee’s The City has an Education Reimbursement Program to reimburse employees for course Education Reimbursement–Training and Development EPORT R 2019 Develop Supervisor Training and Toolkit•Deliver Diversity Awareness Training•Succession Planning Program Annual Update•NeedsPlan Objective 3.B.2 Identify Position Specific Continue Efforts: Strategic •Committee’s Continued Development of Leadership Training Program•Continue Delivery of Avoiding Discriminatory Harassment Training •Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D EMPLOYEE ENGAGEMENT 2019 D Supervisor Feedback SurveyAnnual City Employee Meeting nd 2 celebrated. Below are a few examples from this past year. engagement where work is meaningful, employees are valued, and teamwork is The Human Resources team is passionate about promoting a culture of employee HR2YOU Newsletter($7,466.08) Thank You All!United Way Campaign 2019Appreciation PicnicAnnual City Employee (62 Employees Recognize)Employee Recognition Employee Engagement EPORT R 2019 United Way Campaign 2020•Annual City Employee Meeting nd 3•Prepare for FY20 Employee Engagement Survey•Engagement Programan Employee Develop 3.B.4 Plan Objective Continue Efforts: Strategic •Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D POLICY ADMINISTRATION AND COMPLIANCE 2019 D groupingsome type of job race/ethnicity by and gender ata regarding D•DataEmployer Workforce •YearsRequired every 2 •PROCEDURE MANUALSTANDARD OPERATING POLICY ANDCITY OF MERIDIAN Policy Administration and Compliance Avoiding Discriminatory Harassment TrainingPolicy Manual ReviewU.S. Equal Opportunity Commission ( EEOC) –EEO4 Reporting Policy Violation •FLSA Practices•5 Reports Received•Telephone or Computer Access•Implemented January 2016•Compliance Line•Compliance Line EPORT R 2019 Delivery of Avoiding Discriminatory Harassment Training •Research Criminal Background Check Service Options•Continue Efforts: Records Retention and Destruction•Policy Manual Revision •Internal Alignment (Phase 3)•Current Initiatives:2020 Current Initiatives EPORT R EPARTMENT D 2019 D Human Resources Thank you!EPORT R CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 3.1 SUBJECT: EMPLOYEE CLASSIFICATION PURPOSE: To set forth the City's employment classification system, including employment classification under the Fair Labor Standards Act relating to the payment of overtime. POLICY: To ensure employment policies are applied consistently and in the manner for which they are intended, the following standard terminology shall be used to define the various types of employees in the City's workforce. AUTHORITY & RESPONSIBILITY: Human Resources shall ensure appropriate employment classification for purposes of salary, benefits, and overtime availability. Human Resources may conduct periodic reviews of positions to ensure appropriate classification. Supervisors should contact the Human Resources Department regarding any employment classification or overtime related questions. PROCEDURES AND RELATED INFORMATION I. EMPLOYMENT CATEGORIES Employment categories are based on the staffing requirements of the City. They are used to provide flexibility in meeting long-term and short-term staffing requirements, for temporary or seasonal programs, to cover peak work periods or employee absences, or other situations determined by City management officials. Below are identified the various employee types commonly used within City employment. A. Regular Full-Time Employee — A regular full-time employee is one who regularly works a minimum of forty (40) hours or more per week, (or an average of 53 hours per week for firefighters). Regular full-time employees are eligible to participate in the City's benefit program, including health insurance coverage, life insurance, retirement, 401 K, leave benefits, etc. All benefit programs are subject to change, and are not guaranteed. B. Part-Time Employee—An employee who is regularly scheduled to work less than forty (40), up to at least nineteen (19), hours per week. Part-time employees who consistently work twenty (20) or more hours a week are entitled to participate in the City's retirement program. All benefit programs are subject to change, and are not guaranteed. CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 8.2 SUBJECT: DISCIPLINARY ACTION PURPOSE: To identify the City's policy on disciplinary action so as to ensure consistent and equitable application for all employees. POLICY: Supervisors and department heads are directed to assist employees in improving substandard or unacceptable performance and behavior through setting effective expectations, providing feedback, coaching, counseling, and other proactive activities. However, when employees do not respond to such efforts, or when events take place that are so grievous as to require disciplinary action, supervisors are directed to follow the disciplinary policy as outlined within the following procedures. AUTHORITY & RESPONSIBILITY: The Human Resource Director shall be responsible for interpreting this policy. Supervisors and department heads shall have authority and are responsible for administering this policy within their areas of responsibility up to specified levels of disciplinary action as outlined herein. The Mayor shall have authority for disciplinary decisions made which involve demotion, suspension, or termination. PROCEDURES AND RELATED INFORMATION I. PURPOSES OF DISCIPLINARY ACTION Disciplinary action is typically considered when an employee engages in unacceptable performance or behavior. Below are outlined typical circumstances wherein disciplinary action should be considered. The disciplinary actions listed are not meant to be all-inclusive other circumstances may arise where disciplinary action may be warranted. A. Violation of Policy or Procedure: Employees who violate City policy or practice as outlined within the City's SOPS, instructional manuals, or other reference sources may be subject to disciplinary action as outlined within this policy. Disciplinary action should be commensurate with the level of policy violation and the impact upon City operations, employees, reputation, liability, etc. B. Unacceptable Behavior: In cases where employees violate the City's standard of conduct (see SOPS 7.5 and 7.6), or otherwise engage in behavior that is unacceptable, unprofessional, or which creates a hostile or uncomfortable work environment, such employees may be subject to disciplinary action. C. Workflow Impact: Employees who, by their actions or inactions, create a negative impact on the workflow or ability to perform assigned duties by other employees, may be subject to disciplinary action. D. Substandard Performance: The City expects its employees and managers to perform assigned duties and responsibilities in an effective manner that meets reasonable expectations of quality, quantity and timeliness. Supervisors are expected to help employees improve performance in cases of unacceptable performance through effective feedback, coaching and counseling efforts. However, when such actions become ineffective, employees may become subject to disciplinary action as outlined within this policy. II. STEPS OF PROGRESSIVE DISCIPLINARY ACTION A. The following is a list of steps that supervisors may follow in administering disciplinary action. Please note that these steps are guidelines only and may not always be followed. Disciplinary action may be initiated at any step in this process, at the discretion of the department head, Human Resources Director and /or Mayor, depending on the performance problem, the type of conduct, or the nature of the offense involved. Discharge may also result without any other prior warning being given. B. Disciplinary action may call for any of the following steps, depending on the issue and the type or nature of the offense. 1. Coaching and Counseling In cases of unacceptable performance, and prior to formal disciplinary action, supervisors are encouraged to use methods of coaching and counseling to resolve performance problems. Supervisors should clarify expectations and provide specific, measurable feedback to employees in order to improve performance. Performance counseling sessions should be documented, with information including performance agreements, documentation of performance improvement plans, and other related information. 2. Verbal Warning This is defined as an informal discussion of the employee's action and/or behavior that is stated specifically by the supervisor. The employee has the opportunity to explain his/her side of the situation, and the supervisor will consider that information before developing specific corrective actions. The supervisor should elicit the employee's ideas on how to resolve the issue and incorporate those whenever possible. The supervisor will specify performance agreements made, including how the employee is expected to improve, the timeframes for improvement and specific consequences for a lack of follow-through. Documentation of this verbal warning should be made by the supervisor and kept with the supervisor's work records. 3. Written Warning The same procedures of the verbal warning are recommended in this step. However, in addition, the supervisor and/or department head will prepare written documentation of this conversation for the employee and the employee's personnel file. The documentation, usually in memo form, will include the date of the conversation; the rule or policy violation specifically stated; a reference to the earlier oral warning; a statement of the specific change in the employee's performance that is expected; the time allowed for improvements; the consequences of not meeting the performance expectations; and comments the employee made during the conversation. An acknowledgement of receipt should be signed by the employee and dated; it might read, "I acknowledge that a copy of this written warning was given to me on this day." 4. Demotion An employee may be demoted to a position of lesser responsibility and salary. Depending on the position, demotion may or may not be available. For information about salary impact, refer to the Compensation policy or contact the Human Resources department. 5. Performance Plan An employee whose performance is below expectations may have his/her performance reviewed on a schedule determined by the supervisor and/or department head. The review(s) may include a formalized written improvement plan, noting dates, expected results and responsibilities. Regardless of the outcomes of the performance improvement plan, the employee's at-will status with the City remains the same. 6. Suspension Suspension without pay is usually used only after a verbal and written warning has been given to the employee and no change in performance has resulted. It is often the final step before termination. The supervisor and/or department head will again confer with the employee about the disciplinary issue and will review all the actions, documentation, and expectations not addressed; the employee will be asked for other information to be considered. The supervisor, department head, Human Resources and the Mayor will confer to determine appropriate action, including the duration of the suspension, and will document the entire process and conversation in memo form for the employee and the employee's personnel file. The employee will be asked to acknowledge receipt of the memo. Exempt employees will not suffer deductions from their salary for suspensions of less than one workweek. 7. Termination Termination occurs when other remedies have failed to correct unacceptable job performance and/or when an employee commits an offense so serious in the judgment of the City that termination of employment is appropriate. The supervisor, department head, Human Resources Director and the Mayor will confer to determine when termination is required. The Mayor has total discretion on employee terminations. CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 2.3 SUBJECT: HARASSMENT AND DISCRIMINATION PURPOSE: To set forth the City's policy against unlawful harassment and discrimination in the workplace. POLICY: It is the City of Meridian's policy to foster and maintain a work environment that is free from discrimination, intimidation, hostility or other offenses, which might interfere with work performance. All employees regardless of their status of employment, have a right to work in an environment free from intimidation, ridicule, or harassment based on gender, race, color, age, religion, national origin, physical or mental disability or current, past or future military status or any other character protected by law. The City will not tolerate harassment of any kind in its employees' day-to-day communication with co-workers or members of the public. Employees are expected to show respect for each other and the public at all times. The City requires each employee to use the procedures set forth in this policy to address any harassment/discrimination problems as soon as possible. The City strictly prohibits unlawful harassment and discrimination as defined herein. AUTHORITY & RESPONSIBILITY: The Human Resources Director is charged with ensuring compliance by the City so as to ensure an environment free of harassment and discrimination. All employees are required to report any case of harassment or discrimination that has been received, observed, or heard of to their department head, the Director of Human Resources, or the Mayor. The department head must report the incident directly to the Human Resources Director and/or Mayor immediately. Unless otherwise unavailable, the Human Resources Director shall be charged with coordinating all related investigations and providing a final report of the conclusions to the Mayor for determination of appropriate action. PROCEDURES AND RELATED INFORMATION I. HARASSMENT DEFINED In support of this policy, the City expressly prohibits any form of employee harassment based on race, religion, sex, national origin, age, disability, or an employee's status protected by state or federal law. In addition, the City has adopted a "no tolerance" policy. Improper interference with the ability of employees to perform their expected job duties will not be tolerated. Specifically, with respect to sexual harassment, the City defines sexual harassment in the following manner: Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature constitute sexual harassment when (1) submission to such conduct is made either explicitly or implicitly a term or condition of an individual's employment, (2) submission to or rejection of such conduct by an individual is used as the basis for employment decisions affecting such individual, or (3) such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment. Harassment of a sexual nature can take the form of "quid pro quo" or "hostile environment." Definitions of these forms of harassment are given in the following sub-sections of this policy. Neither form of harassment will be tolerated. A. Quid Pro Quo: Quid pro quo is an exchange of something for something. When applied to sexual harassment, it means demanding sexual favors in return for employment benefits (e.g., compensation, benefits, special privileges, etc.). B. Hostile Environment: This form of harassment involves behavior motivated by the target's gender that makes the workplace offensive, hostile, or intimidating, or it unreasonably interferes with an individual's work performance. I. TYPICAL CATEGORIES Sexual harassment directed toward an employee or applicant generally falls into these categories: (Please note that by providing these examples the City is not stating that any single event listed is per se harassment, rather these examples are illustrative of conduct that can be deemed, in some circumstances, harassing). A. Unwanted sexual advances: May include, but are not limited to, unwanted touching, advances, propositions of a sexual nature, or other conduct considered unacceptable by another individual. B. Requests for sexual favors during work or as a condition of employment: May include, but are not limited to, pressures or requests for sexual favor accompanied by an implied or stated promise of reward (e.g., preferential treatment, additional favoritism, compensation, benefits). May also include threatening demands concerning one's employment status for refusing to do so. C. Verbal or physical conduct of a sexual nature, or based upon a person's eg nder: Sexually oriented comments considered unacceptable such as those regarding an individual's body, dress or appearance; telling "dirty" or sexist jokes that are considered offensive by others; use of sexually degrading words; or any sexually-oriented comments, innuendoes, or actions that offend others. D. Sexually-oriented conduct that unreasonably interferes with work performance: This includes, but is not limited to, extending unwanted sexual attention to someone that reduces personal productivity or time available to work at assigned tasks, ogling, leering, verbal abuse, and/or sexual flirtations. E. Creatiniz a work environment that is intimidatiniz, hostile or offensive because of unwanted advances, innuendoes, conversations, suggestions, requests, physical contacts, or inappropriate materials of a pornographic or sexual nature. II. UNLAWFUL NATURE OF CONDUCT Such conduct becomes illegal when it involves any of the following: A. Submission to the conduct is explicitly or implicitly a term or condition of an individual's employment. B. Submission or rejection of this conduct is a basis for employment decision. C. This conduct has the purpose or effect of substantially interfering with an individual's work performance, or creates an intimidating, hostile, or offensive work environment. III. EMPLOYEE RESPONSIBILITY &REPORTING Any employee, who believes that he or she is subject to unlawful harassment, or observes another employee being subject to harassment or knows of such, must report the incident(s) immediately. Employees are required to report any harassment or discrimination, whether directed towards themselve or another employee to his/her immediate supervisor and department head. If circumstances prohibit this response (e.g. the supervisor is involved in the conduct), report the behavior to the Department Head, Human Resource Director, the Mayor or any other member of management with whom the employee feels comfortable. Employees should file reports of harassment as per Section V of SOP 2.1. It is recommended that any employee who perceives harassment politely, but firmly, confront whoever is doing the harassing. Employees should state how they feel about the other person's actions and request that the person cease from his or her unwanted behavior. If the harassment continues or if an employee does not feel comfortable confronting the harassing person, he/she should report the matter immediate. It is recommended that complaints be filed in writing for documentation purposes; however, each reported case, whether verbal or in writing, will be considered seriously and investigated thoroughly. A failure by an employee to report cases of harassment may indicate a welcome relationship or environment. IV. POLICY ENFORCEMENT The City will actively enforce its policy against harassment. The policy applies to all conduct on the City's premises by any supervisor, manager, coworker, elected officials, associate or other member of the public, and to all conduct off the City's premises that affects an employee's work environment. If a violation of this policy has occurred, disciplinary action equal to the scope and severity of the occurrence will be taken against the offending person(s), up to and including termination. V. This policy applies to all terms and conditions of employment including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. VI. COMPLAINT INVESTIGATION All complaints will be investigated promptly. All investigations will be coordinated through the Human Resources Department. The Human Resources Director and/or the Directors designee or department head will conduct the investigation. Any outside agency or person hired to conduct an investigation must report to the Human Resources Director and the Mayor prior to initiating any investigative action. All findings along with the finished report and recommendations will be forwarded to the Mayor for action. VII. CONFIDENTIALITY All complaints will be investigated promptly. The identity of the employee making the complaint, as well as the identity of the individual accused of discrimination, will be kept as confidential as possible, consistent with a thorough and complete investigation. VIII. STATEMENT OF NON-RETALIATION Employees may be assured that they will not be penalized in any way for reporting or filing a grievance of any nature. All complaints, which are reported to management, will be investigated promptly. The City prohibits any form of retaliation against any employee for filing a complaint under this policy or for assisting in a complaint and investigation. Please report any retaliatory conduct immediately to your supervisor and department head, Human Resources Director or the Mayor. CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 7.6 SUBJECT: PROHIBITED ACTIVITIES IN WORKPLACE CONDUCT PURPOSE: To outline activities and behavior that are inappropriate and prohibited within the workplace. POLICY: Employees are expected to perform and behave in a professional and courteous manner. Inappropriate behavior and conduct, as set forth within this policy, will not be tolerated by employees, supervisors, elected or appointed officials, and (as applicable) members of the public. AUTHORITY & RESPONSIBILITY: Supervisors and department heads are responsible to ensure compliance with this policy for themselves and individuals within their assigned scope of responsibility. PROCEDURES AND RELATED INFORMATION I. While not all-inclusive, the following list provides examples of unacceptable conduct or performance that may result in disciplinary action, up to and including immediate termination. This list includes, but is not limited to: A. Violation of or failing to follow safety standards. B. Showing up for work or being under the influence of, using, or possessing illegal drugs, controlled substances or alcohol, while performing City business, on City time or premises. C. Bringing or possessing unauthorized firearms, weapons, explosives or similar items on City property. D. Plea of or finding of guilt, or conviction of official misconduct in office, or conviction of a crime that reflects negatively on the employee's ability to perform the job or on the City as an employer. E. Insubordination, including improper conduct toward a supervisor or refusal to do work as assigned without proper justification. F. Discriminate in the treatment of co-workers or members of the public on the basis of race, religion, gender, age, national origin or disability. G. Fighting, provoking a fight, or threatening physical violence toward another employee or member of the public while on duty, or performing City business, or representing oneself as a City employee. H. Engaging in malicious gossip or rumors about other employees, management, or city leaders. I. Engaging in abusive treatment (physical or verbal) of others. J. Making degrading comments about a person or his/her appearance. K. Teasing, kidding, touching, or telling jokes that may be perceived as inappropriate or offensive. L. Providing false or misleading information on employment applications, job performance reports, or any other related personnel documents or papers. M. Misusing, abusing, destroying or damaging City property or equipment. N. Failing to report a job injury or accident; making false claims or inaccurate statements in the reporting of an injury or accident. O. Tardiness, absenteeism, job abandonment, unexcused or unauthorized absence or leave from work. P. Abusing of benefit offerings by taking unjustified or unearned sick leave, vacation leave, or otherwise participate in a scheme or deception to create incorrect records or to claim benefits, which are not deserved in accordance with City policy. Q. Using work time for personal business including selling of good or services to the general public, or preaching religious or political views to members of the public or other employees during work hours. R. Altering, falsifying or destroying time keeping records or other City records. S. Unauthorized disclosure of confidential information from City records. T. Using position and/or public office or position to obtain personal or financial gain or accepting valuable gifts in exchange for influence or favors given as a City employee. U. Inability to perform the essential functions of the position after reasonable accommodation has been offered and/or made. V. Unlawful discrimination and/or harassment of other employees. W. Unsatisfactory performance, including unwillingness or inability to get along with co-workers. X. Failure to comply with or disregard of employment-related rules, policies and prohibitions. Y. Failure to abide by department rules and City of Meridian rules concerning dissemination of information to the public from public records or about public matters. The decision to release information from the public records or to disclose writings or other information in the hands of a public official belongs with City Clerks office who has official custody of City records. Each employee shall maintain the confidential nature of records, which are not open to public scrutiny in accordance with the direction of the responsible official. Z. Maintain a current driver's license when necessary in the conduct of work for the City. Each employee is obligated to report any state- imposed driving restrictions to his/her immediate supervisor and to notify his/her supervisor in the event that his/her driving abilities are impaired by other than state restrictions. (Refer to the City's drug-free workplace policy and testing policy for more information, or contact the Human Resources Department). AA. Engage in abusive conduct to fellow employees or to the public, or use abusive language in the presence of fellow employees or the public. Abusive language shall include profanity and loud or harassing speech. II. The City will attempt to address concerns and complaints of employees in a timely and reasonable manner. If employees are concerned about work-related issues, they may and should discuss these concerns with their supervisor, department head, and/or the Human Resources Director. CITY OF MERIDIAN STANDARD OPERATING POLICY AND PROCEDURE NUMBER 7.5 SUBJECT: STANDARDS OF CONDUCT PURPOSE: To outline the City's policy regarding standards of conduct and behavior to be followed by all City employees, supervisors, managers, appointed officials and elected officials. POLICY: All City employees, supervisors, managers, appointed officials and elected officials are expected to conduct themselves in a professional manner that is representative of the City. Employees are expected to provide excellent customer service to the public, treat all members of the public with due respect, and to maintain good community relations as outlined within the procedures that follow. AUTHORITY & RESPONSIBILITY: Human Resources shall be responsible for administering this policy and providing guidance and interpretation for the procedures as listed below. Supervisors and department heads are responsible to ensure that all subordinate employees conduct themselves in a professional and courteous way that respectfully represents the City. PROCEDURES AND RELATED INFORMATION I. STANDARDS OF CONDUCT A. The ability to provide excellent service to the public and to maintain good community relations depends on the City's employees. As an integral member of the City's workforce, each employee is expected to: 1. Conduct themselves in a professional and courteous manner at all times; 2. Accept and carry out responsibilities in the most effective and efficient way possible; 3. Adhere to acceptable professional principles in matters of personal conduct; and 4. Exhibit a high degree of integrity at all times. B. The City has outlined basic standards of conduct to assist each employee understand his/her responsibility as a City employee. These standards are provided as an example of appropriate conduct, and are not meant to be all-inclusive. C. Violation of these rules and guidelines may result in disciplinary action, up to and including termination. The list below are non-exclusive examples of conduct. II. EXPECTATIONS Each City of Meridian employee is expected to, at minimum: A. Abide by all departmental rules whether they be written or issued orally by the supervisor. No employee shall be required to follow the directive of a supervisor, which violates laws of the City, the State or the nation. B. Adhere to the State of Idaho's Code of Ethics sections 18-1351 through 18-1362; The Prohibition Against Contract with Officers Act sections 59- 201-209; and the Ethics in Government Act sections 59-701 through 59- 705 and any other state statues that govern City government. C. Perform assigned tasks efficiently and effectively, and in accordance with expected standards of performance. D. Report for work on time. E. Provide proper advance notice whenever unable to work or report to work on time. F. Report any illness or disability or medication that may adversely affect job performance. G. Keep confidential information private and avoid discussing it with anyone other than appropriate City staff members. Confidentiality is critical to maintaining the respect and dignity of co-workers, supervisors and managers and the public. H. Keep work environment clean and orderly. Before departing at the end of the workday, check to see if doors and files have been locked, and clear from desks or tables any documents of a sensitive or confidential nature. I. Put forth your best efforts to work in harmony with co-workers. J. Extend courtesy, respect and consideration to all co-workers, managers and members of the public. Respect and promote the unique individuality of each co-worker, manager and citizen and refrain from discriminating or stereotyping on the basis of gender, race, national origin, religion, or disability. K. Avoid conflicts of interest or use public position for personal gain. L. Comply with all City safety rules and regulations. M. Exercise maximum care and good judgment at all times to prevent accidents and injuries. N. Report as soon as possible work-related injuries and illnesses, regardless of their extent or nature, unsafe working conditions, and the need for maintenance or repair of vehicles or equipment. O. Recognize and understand that employees will be held accountable for damage to or loss of funds or property for which you are responsible. When the loss is due to negligence or carelessness, employees may be required to replace or pay for the items lost or damaged. P. Recognize and understand that the City is not normally responsible or accountable for loss or theft of personal property of employees. Q. Obtain specific written permission from a supervisor before removing City property from the premises. R. Maintain a current driver's license when necessary to meet the qualifications for the position. S. Do not engage in conduct away from work that, although not criminal, may reflect adversely upon the City. T. Recognize and understand that the City expressly prohibits any acts or threats of violence by any City employee or former employee against any other employee in or about City facilities or elsewhere at any time. U. Report any arrests or misdemeanor or felony charges that occur during employment. The City will review each situation based on its own merit, but may take appropriate disciplinary action when necessary. V. Do not report to work or work while under the influence of alcohol or drugs. Any violation of this policy may result in disciplinary action, up to and including termination. W. Comply with standards of dress, which are set by each department head. C. Temporary or Seasonal Employee—An employee hired to work either part- time or full-time and who works in a position of seasonal, intermittent, sporadic or short-term employment that may fall into some of the following assignments: 1. Seasonal park or wastewater maintenance workers; 2. Recreational program staff; 3. Student interns and special work program participants; 4. Employees hired for on-call purposes whose work schedules are irregular and sporadic; 5. Employees hired to complete a special project, to fill in during employee absences or peak workload periods, etc. Temporary or seasonal employees are not eligible for City benefits. As with all City employees, temporary employees also are considered at-will, and are not guaranteed employment through the season or task for which they have been hired. D. Other Employment Classifications: 1. Appointed Official — An employee in a position or office, which is filled through appointment by the Mayor and City Council. 2. Department Head—An appointed official who has direct supervision and responsibility for personnel, records, funds, maintenance and service to be performed by a City department. 3. Elected Official—An individual voted in by the citizens of Meridian. 4. Union Employee — An employee covered under a collective bargaining agreement between the City and a recognized bargaining unit. This is limited to the labor agreement with represented Fire employees. E. Independent Contractors - Independent contractors are not employees of the City of Meridian and are not eligible for any benefits offered through the City. II. EXEMPT AND NON-EXEMPT EMPLOYEES The City will adhere to all provisions and regulations of the Fair Labor Standards Act (FLSA) as it applies to City employees. Under FLSA, certain positions are classified as either exempt (not eligible for overtime compensation), or non- exempt (eligible for overtime compensation). If you have questions regarding your exemption status please contact the Human Resources Department. A complete listing of exempt positions is available in the Human Resources office. CAE ���AN ITEM SHEET IDAHO Council Agenda Item -5.C. Presenter: Christena Estimated Time for Presentation: 15 Title of Item - Human Resources: Personnel Policy Training Meridian City Council Meeting Agenda March 3,2020— Page 212 of 222 ICRMP Member Owned, Member Driven Risk Management Discount Program Requirement Fall 2019 — March 1 , 2020 All Employees: ✓ Personnel Policy review (online review) J Cyber Security Awareness Basics (online course) ✓ Personnel Policy Training (in-person meeting) All Law Enforcement Add: ✓ Identifying Health and Mental Health Risk Conditions (online course) All Supervisors Add: ✓ Idaho Whistleblower Statute Basics (online course) Minimum Requirement: ✓ 100% of full-time employees (including elected officials) must complete each requirement to qualify for the discount. ✓ If you have any questions at all, contact ICRMP at (208) 336-3100 or RMDP(a)_icrmp.org DJUZ!PG!NFSJEJBO! !TUBOEBSE!PQFSBUJOH!QPMJDZ!BOE!QSPDFEVSF! !OVNCFS!4/2! !! TVCKFDU;!FNQMPZFF!DMBTTJGJDBUJPO!! ! 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Presenter: Estimated Time for Presentation: 30 Title of Item - Public Works: Solid Waste 101 Meridian City Council Meeting Agenda March 3,2020— Page 213 of 222 Meridian ProgramSolid Waste Future of Outreachand Education Franchiseeand Contract RatesOptionsDisposal ProgramCurrent PlayersKey ProgramWaste Solid What is ProgramWaste Solid Meridian Churches•Schools•Businesses•Homes•Everyone!•discarded matter.materials, bulky waste, and other pounds, reusable or recyclable amounts not to exceed twenty five (25) semisolid waste, dead animal remains in industrial waste, vegetable solid and demolition and construction waste, waste, garbage, trash, rubbish, solid and semisolid nonputrescibleand including, but not limited to: putrescible All materials discarded for disposal, •Solid Waste?Solid Waste? •ProgramCurrent Residential Curbside Disposal in 2019 Glasslbs38,490 •LeavesGrass & lbs1,175,960 •Recyclinglbs13,646,460 •Trashlbs158,480,328 -Residential weight is 23% of total weight ProgramCurrent 4,504 TonsMonthly Average:CollectedTrash Tons Total Residential MonthCollectedof Trash Tons Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19 Apr-19Mar-19Feb-19Jan-19 6,000 5,000 4,000 3,000 2,000 1,000 -ProgramCurrent 259 PoundsMonthly Average:Pounds per HouseholdTrash MonthTrash Pounds Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar-19Feb-19Jan-19 50 0 Residential weight is 10% of total weight ProgramCurrent 383 TonsMonthly Average:CollectedRecycle Tons Total Residential MonthRecycle Tons Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar- 19Feb-19Jan-1950 0 ProgramCurrent 24 poundsMonthly Average:Recycle Pounds per Household MonthRecycle Pounds Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar-19Feb-19Jan-193530252015105 ProgramCurrent Pay per collection appliance collectionPay per collection Bulk ItemsWeekly Recycle Collection-BiWeekly Trash Collection OptionsDisposal 9 Tons Collected41084 Setouts283 Accounts in 2019(average/month)Collection Curbside Grass OptionsDisposal Total Tonnage: 13211 Tons(average/month)Transfer Station Glass Drop Site Averaged 1 Ton of Glass Collected Averaged 82 SetoutsAveraged 154 Accounts(average/month)Curbside Glass Collection OptionsDisposal Voluntary program for Meridian residentsOrange bag program runs through agreement with City of BoiseLandfill diversion opportunity PlayersKey Ada County service providerHardin SanitationOnly MRF (Material Recovery Facility) in the Treasure ValleyWestern RecyclingCity contracted service providerRepublic ServicesLandfillAd a County PlayersKey programDirection of currentNew programsRate requestsRecommendsReviewsTrash or TreasureRecycle a BicycleSponsors events annuallyMeets monthlyComprised of Meridian residents and industry experts •OptionsDisposal Glass•Momentum Recycling•Recyclable Material•Western Recycling•(Municipal Solid Waste)MSW•Ada County Landfill Rates analysis underwayimpact –through cost -Direct passDaily landfill operations up for RFP(effective Oct. 1, 2020)New rate resolution for $29/ton weight based rate scheduleAda County switching from volume to City Rates**Currently unlimited; changes pending*Unlimited serviceGlass $6.70/MonthRepublic Services$26.45 BoiseNoneRepublic Services$23.09Star**Grass $9.05/MonthRepublic Services$22.95 Eagle**NoneJ & M Sanitation$21.35 KunaGlass $6.47/Month$8.02/Month GrassRepublic ServicesMeridianNoneHardin Sanitation$19.58 County*Ada Curbside RecyclingRepublic Services$18.94 Caldwell*NoneRepubli c Services18.72 $Nampa*NoneRepublic Services$15.68 Garden City ServicesSubscription ProviderService with RecyclingGallon Service Rate for 95 Rates ServiceTrashRecyclingServiceRecycling Cart TaxDisposal Rates DisposalCart rentHousehold Hazardous WasteRecycle processing feeRecycle Service (going to residence to service cart)Trash Service (going to the residence to service the cart) Rates Service Rates$15.7835 Gallon Service$17.7865 Gallon Service$19.7895 Gallon Service$19.782020 Rate: $0.07Tax: $4.76Disposal: CPI Increase: $0.03$1.12 Rent: $0.18HHW: $0.83 Contract Amendment: $0.10 Recycle Processing Fee: CPI Increase: $0.10$4.13Recycle Service: CPI increase: $0.20$8.26 Trash Service: Gallon Service95 TrashFeesRecyclingRecycling HHWRentCart TaxDisposal What is affected by a CPI rate Rates Disposal cost increasescostsRecycle processing feeincreases?What other factors lead to rate Rentincrease? Curbside recycling Franchiseeand Contract )SSC(SSI Signed in 1999)SSC(SSI Signed in 19992012 to Republic Servicesannuallyperiodcancellation notice Contract has 7 year added 2000 FranchiseeContract Participation in many eventsPrize donationsSponsorship donationsPartnering on City events/activitiesWorking to use reclaimed water for bin washingConversion of Republic Services fleet from diesel to Reducing environmental impact 0 Franchiseeand Contract on timepicked up %99.6 missedmonthly pickups .4% of all scheduled August Misses per 10,000 Trash Collections Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar-19Feb-1 945403530252015105 0 Franchiseeand Contract on timepicked up %99.73 missedmonthly pickups .27% of all scheduled October Misses per 10,000 Recycling Collections Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar- 19Feb-19252015105 0 Outreachand Education Extras/OverloadedBlockedLate/Not out Trash Carts Tagged by Republic MonthTagged CartsDec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar-19Feb-1980604020 0 Outreachand Education Extras/OverloadedIncorrect MaterialLate/Not out Recycle Carts Tagged by Republic Services Dec-19Nov-19Oct-19Sep-19Aug-19Jul-19Jun-19May-19Apr-19Mar-19Feb-1950 •Outreachand Education Updating website information•New resident information packet•education materialWorking to develop additional •Group specific presentations•Facebook Live outreach•MYACPresentati on to •Live events•resencepsocial media Large ProgramSolid Waste Meridian’s Future of Outreachand Education Franchiseeand Contract RatesOptionsDisposal ProgramCurrent PlayersKey PlanWaste Solid Meridian Developing education programExploring all disposal optionsDetermining plan pillarsin plan creationSubcommittee assisting SWAC10 Year Goals-5-1Solid Waste PlanEmerging Issues CAE ���AN ITEM SHEET IDAHO Council Agenda Item - 5.E. Presenter: Rich Everett Estimated Time for Presentation:20 Title of Item- Police Department:Discussion of Meridian City Code Related to Nuisance Tree Abatement Discussion regarding a potential ordinance. ATTACHMENTS: Descr' Draft Ordinance Ordinance 2/27/2020 Meridian City Council Meeting Agenda March 3,2020— Page 214 of 222 CITY OF MERIDIAN ORDINANCE NO. BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 4-2-1,REGARDING DEFINITIONS; ADDING A NEW SECTION, MERIDIAN CITY CODE SECTION 4-2- 2(C), REGARDING MAINTENANCE OF PUBLIC TREES ON PUBLIC RIGHTS OF WAY ADJACENT TO PRIVATE PROPERTY; AMENDING MERIDIAN CITY CODE SECTION 4-2-3(D),REGARDING ABATEMENT OF NUISANCE TREES; REPEALING TITLE 13, CHAPTER 1, MERIDIAN CITY CODE, THE MERIDIAN FORESTRY ORDINANCE;ADDING A NEW SECTION,MERIDIAN CITY CODE SECTION 13-2-11, REGARDING ESTABLISHMENT AND DUTIES OF THE CITY ARBORIST; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, officers of the Meridian Police Department, Code Enforcement Division, are charged with investigating and notifying responsible parties of their responsibility to abate nuisances within the City of Meridian; and WHEREAS,nuisance trees are appropriately addressed by Code Enforcement, with the expert advice and input of the City Arborist; and WHEREAS,the City Arborist is appropriately charged with: ensuring that the City continues to realize the benefits provided by the community forest, including qualifying as a Tree City USA as outlined by the National Arbor Day Foundation; preserving and enhancing the City's environmental, economic and social character with trees; providing information regarding tree health as may be necessary to protect the public safety, health and welfare; NOW, THEREFORE,BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 4-2-1 shall be amended as follows: 4-2-1: DEFINITIONS: GRAFFITI: Any inscription, work, figure, symbol, drawing, mark, or design that is marked, etched, scratched, drawn, or painted on any real or personal property or improvement, including, but not limited to, walls, fences, gates, pavement, buildings, rocks, trees, bridges, streets, sidewalks, and/or signs, whether such property is public,private, temporary, or permanent, without the consent of the owner of such property or the owner's authorized agent, and which inscription, work, figure, symbol, drawing, mark, or design is visible from any publicly accessible location. JUNK VEHICLE: Any vehicle, or parts thereof, which: A. Cannot be safely operated under its own power; NUISANCE TREE AND CITY ARBORIST ORDINANCE PAGE I Meridian City Council Meeting Agenda March 3,2020— Page 215 of 222 B. Is missing any one of the following: foot brakes, hand brakes, headlights, taillights, horn, muffler, rearview mirrors, windshield wipers, or adequate fenders; C. Has been declared salvage, or has been physically damaged to the extent that the cost of parts and labor minus the salvage value would make it uneconomical to repair or rebuild such vehicle; or D. Is otherwise in a wrecked,partially dismantled, inoperative, or dilapidated condition. This definition shall not include junk vehicles lawfully stored or parked pursuant to the operation of a lawfully conducted business, industry or commercial enterprise. NUISANCE: Anything which unreasonably injures or offends the health or senses; obstructs the free passage, comfortable enjoyment, or customary use of public or private property; or creates an actual or potential safety, health, or fire hazard. Nuisances shall include, but shall not be limited to, the following conditions designated as abatable nuisances and as general nuisances: Abatable Nuisance: Nuisance conditions that may be abated by the City in accordance with the provisions of this chapter, specifically including, without limitation, the following nuisance conditions: A. Nuisance weeds. B. Graffiti, on any surface. C. Snow or ice on any public sidewalk abutting or adjoining any privately owned premises. D. Vegetation, other than trees, that impedes or obstructs a public sidewalk or roadway. E. Nuisance trees. General Nuisance: Nuisance conditions that may lead to criminal charges without any prior attempt by the City to obtain abatement thereof, specifically including, without limitation,the following nuisance conditions: A. Nuisance materials on the ground, except that this definition shall not include the incidental leakage of nuisance materials from registered vehicles lawfully moving or parked upon a public right-of-way; the lawful application of pesticides or herbicides for purposes of controlling pests or weeds; or activity otherwise specifically allowed by law or by written permit issued by the City or other governing authority. B. Personal property on any portion of a public sidewalk, except as specifically allowed by law or by written permit issued by the City or other governing authority. C. One or more junk vehicle(s), where such junk vehicle is not enclosed in any structure or otherwise concealed from public view pursuant to title 11 of this Code. D. Stagnant or impure water which causes or creates an offensive, unhealthy, or unsanitary condition. E. Refuse, vegetative decay or any decaying substance, garbage or filth of any kind which is exposed to the elements and which causes or creates an offensive,unhealthy, or unsanitary condition. F. Discarded matter which has no substantial market value, is exposed to the elements, and is not enclosed in any structure or otherwise concealed from public view, including, but not limited to: rubble, litter, asphalt, concrete, plaster, tile, cardboard, paper, scrap wood, scrap metal, tires, broken glass, and/or other dilapidated or deteriorating personal property- G. The accumulation of and/or failure to lawfully dispose of solid waste on any commercial or residential premises. NUISANCE TREE AND CITY ARBORIST ORDINANCE PAGE 2 Meridian City Council Meeting Agenda March 3,2020— Page 216 of 222 H. Any building or structure that is so dilapidated or is in such condition as to menace the public health or the safety of persons or property due to increased fire hazard or other hazard. I. Any nuisance condition not otherwise enumerated in this chapter. NUISANCE MATERIALS: Hazardous, noxious, dangerous, or offensive materials, including, but not limited to, oil, gasoline, fuel, antifreeze, paint, pesticides, or herbicides. NUISANCE TREE: Any tree or part thereof which, by reason of location or condition: constitutes a hazard to public safety; obstructs the free passage of pedestrian or vehicular traffic; fails to provide a vertical clearance of eight feet(8') over a sidewalk or fourteen feet(14') over a street; obstructs public street lighting; harbors pests or disease. NUISANCE WEEDS: Undesirable plant growth, whether living or dead, which: A. Is over eight inches (8") in height; B. By reason of size, manner of growth, location, or dryness, constitutes a safety, health, or fire hazard to any person, building, improvement, crop, or other real or personal property; C. By reason of size, manner of growth, or location, impedes or obstructs a sidewalk or roadway or any portion thereof; or D. Is designated as a noxious weed by the State of Idaho. This definition shall not include cultivated grasses and pastures, though such vegetation may be declared a nuisance where otherwise appropriate. PUBLIC TREE: Any tree, including roots within the critical root zone, whose trunk is located, partly or in whole, on public property TREE: Any woody plant. Section 2. That a new section, Meridian City Code section 4-2-2(C), shall be added, to read as follows: C. Private property owners shall be responsible for maintaining any and all public trees upon public rights of way adjacent to such private property. Where a public tree is a nuisance tree, the owner of record of the adjacent private property, as reflected on the most recent assessment roll, shall be presumed to be responsible for creating, causing, committing„ maintaining, and/or allowing such nuisance. It shall be unlawful for any person to damage, mutilate or destroy anX public tree; attach any device or structure to a public tree; or store, spill or dump substances, whether liquid or solid, which may be harmful to any part of a public tree. Section 3. That Meridian City Code section 4-2-3(D) shall be amended as follows: D. Time Period For Abatement: It shall be the duty of the owner, occupier, or person in charge or control of any property where any abatable nuisance exists, to abate such nuisance within five (5) calendar days from the date of personal service, mailing, or publication, except that the Code Enforcement Officer may require summary abatement of an abatable nuisance NUISANCE TREE AND CITY ARBORIST ORDINANCE PAGE 3 Meridian City Council Meeting Agenda March 3,2020— Page 217 of 222 where such condition presents an imminent or ongoing threat to or impairment of human health or safety. 1_Abatement of graffiti shall meet the following standards: a.477 The removal of such graffiti shall not follow the pattern of the graffiti such that the inscription, work, figure, symbol, drawing, mark, or design of such graffiti remains apparent. b.2-. The removal of such graffiti by painting over it shall be reasonably similar or identical to the original color of the surface upon which such graffiti was applied. c.3 If the surface is heavily covered with graffiti, the entire surface shall be repainted. 2. Abatement of a nuisance tree shall include tree removal, pruning, and/or removal of branches, debris, roots, stump, and/or soil, at the direction of the Code Enforcement Officer. Section 4. That Title 13, Chapter 1, Meridian City Code, shall be repealed. Section 5. That a new section, Meridian City Code section 13-2-11, shall be added, to read as follows: 13-2-11: ESTABLISHMENT AND DUTIES OF THE CITY ARBORIST: A. Designation. The Director of the Parks And Recreation Department shall designate a staff member as the City Arborist, and shall authorize such person to perform the duties imposed by and exercise the powers granted by this section. B. Duties. The City Arborist, subject and in addition to the provisions of this chapter and available resources, is hereby authorized to carry out the following duties: 1. Develop, administer and maintain a community forestry management plan and budget. 2. Establish and maintain an inventory of public trees. 3. Establish policies to carry out the provisions of this chapter. 4. Establish and maintain specifications for tree planting on public property. 5. Provide information and advice to citizens and City employees, including Code Enforcement Officers, regarding the health and condition of trees and maintenance necessary to protect the public health, safety and welfare. 6. Manage and regulate the planting, maintenance, protection, removal, and replacement of all public trees within city limits. Section 6. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 7. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho, this day of February, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this day of February, 2020. NUISANCE TREE AND CITY ARBORIST ORDINANCE PAGE 4 Meridian City Council Meeting Agenda March 3,2020— Page 218 of 222 APPROVED: Robert E. Simison, Mayor ATTEST: Chris Johnson, City Clerk CERTIFICATION OF SUMMARY: William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that the summary below is true and complete and upon its publication will provide adequate notice to the public. William L. M. Nary, City Attorney SUMMARY OF CITY OF MERIDIAN ORDINANCE NO. 20 - An ordinance amending Meridian City Code section 4-2-1, regarding definitions; adding a new section, Meridian City Code section 4-2-2(C), regarding maintenance of public trees on public rights of way adjacent to private property; amending Meridian City Code section 4-2-3(D), regarding abatement of nuisance trees; repealing Title 13, Chapter 1, Meridian City Code, the Meridian Forestry Ordinance; adding a new section, Meridian City Code section 13-2-11, regarding establishment and duties of the city arborist; adopting a savings clause; and providing an effective date. NUISANCE TREE AND CITY ARBORIST ORDINANCE PAGE,5 Meridian City Council Meeting Agenda March 3,2020— Page 219 of 222 CAE ���AN ITEM SHEET IDAHO Council Agenda Item -5.F. 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Presenter: Fire Chief Mark Niemeyer & Division Chief of EMS, JD Hendrick Estimated Time for Presentation: 15 Title of Item - Fire Department: Coronavirus Infection Prevention Efforts ATTACHMENTS: TYP Memo to Council Cover Memo 2/26/2020 Meridian City Council Meeting Agenda March 3,2020— Page 221 of 222 Mayor Robert E. Simison E IDIAN� Treg Be City Council Members: rnt Brad Hoaglun Joe Borton Jessica Perreault 1 U H ri O Luke Cavener Liz Strader February 26, 2020 MEMORANDUM TO: Mayor and City Council CC: Chief Mark Niemeyer FROM: Meridian Fire, JD Hendrick RE: Coronavirus -update JD Hendrick,Division Chief of EMS with the Meridian Fire Department would like to update Mayor and Council of the infection prevention efforts of local agencies related to the recent outbreak of the Coronavirus. Meridian City Council Meeting Agenda March 3,2020— Page 222 of 222 CovidCurrent Cases-19 Update-CovidCurrent Cases-19 Update- CovidCurrent States Affected-19 Update-CovidCurrent States Affected-19 Update- Covid least 60% alcohol. Always wash hands with soap and water if hands are visibly dirty.based hand sanitizer with at -If soap and water are not readily available, use an alcohol o to the bathroom; before eating; and after blowing your nose, coughing, or sneezing.Wash your hands often with soap and water for at least 20 seconds, especially after going home or in a health care facility).(at people who are taking care of someone in close settingsandhealth workersforothers. The use of facemasks is also crucial prevent the spread of the disease to 19 to help -Facemasks should be used by people who show symptoms of COVID o 19.-themselves from respiratory diseases, including COVIDrecommend that people who are well wear a facemask to protect does notCDC o Follow CDC’s recommendations for using a facemask.cleaning spray or wipe.Clean and disinfect frequently touched objects and surfaces using a regular household Cover your cough or sneeze with a tissue, then throw the tissue in the trash.Stay home when you are sick.Avoid touching your eyes, nose, and mouth.Avoid close contact with people who are sick (6 feet is the general recommendation).GuidanceCDC PREVENTION-19 Update-CovidGuidanceCDC PREVENTION-19 Update- Covid(coronavirus) 19 -Current challenge: influenza (common flu) is also present parallel to Covid–case basis. If you have questions, contact your health care provider.19 is being approved by the CDC/Health District on a case by -Currently testing for Covid•answersBecause this is a new virus, there is much NOT known and therefore we will not have all the •the guidance of CDC/State Health and WelfareAs part of that communication, understanding the COM plays a limited role and relies on –Ongoing communications planned in coordination with ACEM for our public and employees•Continuity of Operations plan is in place through City COOP plan (contingency plans)•. Management committee will be meeting for further preparationsEmergCity of Meridian •Initial leadership meeting with Mayor and staff •PreparationCity of Meridian -19 Update-CovidPreparationCity of Meridian -19 Update- Covid/https://www.cdhd.idaho.govCentral District Health: •/https://healthandwelfare.idaho.govIdaho Department of Health and Welfare: •ncov/index.html-www.cdc.gov/coronavirus/2019Centers for Disease Control (CDC): •evening news….more so than the -Trust these sitesInformation Resources-19 Update-Covidevening news….more so than the -Trust these sitesInformation Resources-19 Update- On scene precautions coronavirus is transmissible by dropletsas well, since the patient prefer to mask We also •like symptoms–responding to anyone who is displaying fluThe appropriate personal protection equipment is utilized (mask, glasses and a gown) when •flu.respond to the response to the novel coronavirus is similar to how we Department’s Fire Meridian The •On scene precautions On scene precautions 3.February crews on was sent out to the line training on these procedures -mandatory onand a have been receiving regular updates from ACCESS agencies Fire personnel •proceduresWhen we conclude the call, our crews go through normal decontamination •room.negative pressure so they can take their own precautions and prepare a and the local hospital the on scene EMS Battalion Chief have coronavirus, we alert suspicious to Paramedics, and through their assessment, believe the patient to be County Ada by Meridian Fire Department or scene -Once the patient is evaluated on•On scene precautions 911 call screening traveled to or around China in the last 14 days.days, or around someone who has China in the last 14 symptoms, recent travel and specifically if they’ve been in The call takers have added additional questions about •breathing difficulty calls like symptoms, or -when it comes to taking sick person, fluAda County Dispatch is also asking further questions •911 call screening Agency coordination requests and assist with public information and messaginginformation gathering and stand ready to support any resource Health and Medical) support at Central District Health to continue 8 (Public -the Monitoring Level and are working with their ESFCounty has activated their Emergency Operations Center to Ada •Disease Control and Prevention in Atlanta for further testingHealth will coordinate sending a sample to the Centers for If a patient is suspected of having Coronavirus, Central District •hospital systems, and Central District HealthACCESS agencies the This plan was coordinated jointly with •Agency coordination Questions?Questions?