Meridian Development Corporation PO #20-0220 CDBG (2017) Sidewalks Grant City of •
Dept.Purchasing
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Crystal Campbell; Keith Watts
Date: 02/13/2020
Re: February 18th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Planning Department, respectfully requests that
the following item be placed on the February 18th City Council Consent Agenda for Council's
consideration.
Approval of Purchase Order#20-0220 for CDBG Grant Project PY17 - Construction
of LMI sidewalks around Carlton Ave. to Meridian Development Corporation for the
Not-To-Exceed amount of$67,859.32.
Recommended Council Action: Approval of Purchase Order#20-0220 to
Meridian Development Corporation for the Not-to-Exceed amount of$67,859.32
as well as authorize the Procurement Manager to sign the Purchase Order for
the Not-To-Exceed amount of$67,859.32.
Thank you for your consideration.
• Page 1
Meridian City Council Meeting Agenda February 18,2020— Page 188 of 270
CITY OF MERIDIAN - Requisition
•
�E IDIAN Purchasing Department DATE OF
33 E BROADWAY AVE, STE 106 CITY OF MERIDIAN REQUEST 2/5/2020
MERIDIAN, ID 83642 Dept Name PURCHASE ORDER NUMBER MUST APPEAR ON ALL INVOICES,
TEL: (208)489-0417 SLIPS CARTONSAND CORRESPONDENCE RELATED TO THIS ORDER
FAX: (208)887-4813 AVAILABLE BUDGET AMOUNT
$67,859.32 0
IS BUDGET AMENDMENT REQUIRED? o
SUGGESTED!
VENDOR MDC NO
M
m
CITY SUPPORT TICKET NO. I
0
N
O
N
W
T
PROJECT MANAGER PAYMENT TERMS IFREIGHTTERMS F.O.B. REQUESTOR
Crystal Campbell NET 30 PREPAID DESTINATION Crystal Campbell
a
PROJECT NAME: PY17 CDBG - LMI Sidewalks
Description of Purchase Quantity and Pricing ACCOUNTING CODES
PART NUMBER DESCRIPTION • QTY UNIT UNIT PRICE ND OR PROJECT/
TASK ORDER CONTRACT/ PROJECT DESCRIPTION LU CODE GLACCOUNT# COMMITMENT i� I
Construction of sidewalks in LMI area around Carlton Ave 1 $ 67,859.32 20 1840 85000 6003.851 $ 67,859.32
$ _ J
$ - C:
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$ - 6
$ -
$
NOTES: Council Approval Date: 2-18-2020
$67,859.32
AUTHORIZED DEPARTMENT SICjNATURE
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
1840 - Other Government
20 - Grant Fund governmental
From 10/1/2019 Through 9/30/2020
Percent of
Budget with Current Year Budget Budget
Amendments Actual Remaining Remaining
OPERATING COSTS
85000 Grant Expenditures
6003 CDBG - HUD Grant 249,376.01 0.00 249,376.01 100.00%
6003... ACHA PY19 40,000.00 40,000.00 0.00 0.00%
6003... Boys & Girls Club PY19 13,000.00 13,000.00 0.00 0.00%
6003... CATCH PY19 16,000.00 16,000.00 0.00 0.00%
6003... Jesse Tree PY19 24,500.00 24,500.00 0.00 0.00%
6003... Fair Housing PY19 10,000.00 0.00 10,000.00 100.00%
6003.74 Meridian Elem. Picnic 0.00 (1,017.36) 1,017.36 0.00%
Shelter & Field (PY15)
6003.78 Boys & Girls Club PY16 0.00 (454.18) 454.18 0.00%
6003.79 ACHA Homebuyer Assistance 0.00 35,000.00 (35,000.00) 0.00%
PY16
6003.85 CDBG MDC Sidewalk 153,039.18 85,179.86 67,859.32 44.34%
Construction PY17
6003.99 Meridian Library Bathroom 69,716.00 69,716.00 0.00 0.00%
ADA Upgrade PY18
Total OPERATING COSTS 575,631.19 281,924.32 293,706.87 51.02%
TOTAL EXPENDITURES 575,631.19 281,924.32 293,706.87 51.02%
Date: 2/10/20 08:38:01 AM Meridian City Council Meeting Agenda February 18,2020— Page 190 of 270 Page: 1
r
FIRST AMENDMENT TO SUBRECIPIENT AGREEMENT BETWEEN CITY OF
MERIDIAN AND MERIDIAN DEVELOPMENT CORPORATION
FOR PROGRAM YEAR 2017 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS
�7
This Amendment is entered into this /* day of Ma , 2019 by and between the City
of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City") and
Meridian Development Corporation, an urban renewal agency established under the laws of the state of
Idaho ("Subrecipient").
WHEREAS, on April 3, 2018, City and Subrecipient entered into Program Year 2017
Subrecipient Agreement("PY17 SRA"), a cooperative agreement for the investment of Community
Development Block Grant ("CDBG") funds; and
WHEREAS, Subrecipient requires additional CDBG funding to complete the activities in the
PY17 SRA;
NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties
agree as follows:
I. PROVISION MODIFIED—SCOPE OF SERVICE. Section I.A. shall be amended as follows:
A. Activities. Subrecipient shall use City's PY 15 CDBG funds in an amount not to exceed four
hundred fifty four dollars and seventeen cents ($454.17),PY16 CDBG funds in an amount not
to exceed thirty four thousand six hundred eighty five dollars and ninety four cents
($34,685.94),and PY17 CDBG funds in an amount not to exceed one hundred forty seven
thousand fifty-five dollars ($147,055), and PY18 CDBG funds in an amount not to exceed one
hundred eighty thousand dollars ($180,000), providing a total CDBG funding project allocation
from PY 15, PY 16,and PY 17, and PY 18 in an amount not to exceed ene hundr-ed eighty two
thousand, one huadmd ninety five dollars and eleven ^ „ts ($ 92 19G 1 ` three hundred sixty
two thousand one hundred ninety five dollars and eleven cents ($362,195.11) to construct new
sidewalk and associated public facilities compliant with the Idaho Standards for Public Works
Construction, the Americans with Disabilities Act,the approved design guidelines of the Ada
County Highway District, and the Davis-Bacon Act for parcels lacking sidewalk facilities at
one to five of the following locations in Meridian, Idaho, as depicted in Exhibit A hereto:
1. Ninety-one (91) feet of sidewalk in front of 438 E. State Avenue;
2. Two hundred seventy-seven (277) feet of sidewalk along NE 5`1' Street, between E. Carlton
Avenue and E. State Avenue;
3. Fifteen (15) feet of sidewalk between 438 E. State Avenue and NE 511' Street;
4. Three hundred thirty-nine (339) feet of sidewalk along south side of E. Carlton Avenue
between NE 41" Street and NE 5`' Street; and
5. At least Three hundred and thirty (330) feet of sidewalk along the south side of E. Carlton
Avenue from the eastern side of NE 2"1 Street to NE 4`' Street.
This project's scope and budget include the costs associated with the contracting a consultant
organization to help manage and administrate the project, as well as any and all associated
planned and approved impacts associated with the construction of these sidewalk segments
including, but not limited to, asphalt work and road widening; curb, gutter, and drainage
construction; tree and shrubbery removal; etc. Refer to the stamped and approved design
specifications for more details.
T PAGE I OF 3
Y17 SUBIR�i'idik�Cli Cm�Gi�il�l;tin h�191fa�F� 4%�'�0�0 �6 ®R9�1 1i9270
FIRST AMENDMENT TOP � l Eft-
i
II. PROVISION MODIFIED—TIME OF PERFORMANCE. Section I.E. shall be amended as
follows:
E. Time of performance. Services of Subrecipient shall start on or before January 1, 2018 and
end on June September 30, 2019. The term of this Agreement and the provisions herein shall be
extended to cover any additional time period during which Subrecipient remains in control of
CDBG funds or other CDBG assets, including program income.
III. PROVISION MODIFIED—DRAW REQUESTS. Section ILEA shall be amended as
follows:
4. Draw Requests. It is expressly agreed and understood that the total amount to be paid by
City under this Agreement shall not exceed o hundredh-J two+r, s d� eight hundred
b
t t dellafs a r , tee„ o„+c ($ 82 830 ,n)three hundred sixtytwo thousand one hundred
ninety five dollars and eleven cents ($362,195.11). City will not accept or process draw
requests prior to City's reception of Congressional Release of Funds;the CDBG Administrator
shall notify Subrecipient of such release and the opportunity to submit draw requests. Draw
requests for the payment of eligible expenses shall be made against the activity specified, in
accordance with performance, and as expenses are incurred by Subrecipient. Draw requests
shall only be accepted on official City and/or HUD forms and must be completed in full to be
processed. All draw requests are to be submitted as needed in coordination with the CDBG
Administrator. Draw requests shall include the following: draw request form,progress report,
transaction detail (such as an invoice from a contractor or subcontractor), completed certified
payroll forms (Department of Labor Form WH7347) and any employee wage verification
interview forms (HUD Form 11) completed for the relevant draw request period, and proof of
payment by Subrecipient(such as copy of check and bank transaction information showing
payment of check, copy of receipt of payment by contractor or subcontractor, and/or other
relevant documentation of payment). Subrecipient's final draw request under this Agreement
must be submitted by Subrecipient no later than June September 30, 2019.
WHEREAS, all provisions of the PY17 SRA shall remain in full force and effect except as
expressly modified by this First Amendment or other duly executed addenda. No other understanding,
whether oral or written, shall be deemed to enlarge, limit or otherwise affect the operation of the PY17
SRA or this First Amendment thereto.
IN WITNESS WHEREOF,the parties shall cause this First Amendment to be executed by
their duly authorized officers to be effective as of the day and year first above written.
SUBRECIPIENT:
Meridian Development Corporation Attest:
42
Dave Winder, Chairman tev?sek, Secretary
Meridian City
AMENDMENT TO PY17 SUBECIPENT AREEMg?tinwtLTNaAVhrEPL O'NNPF-cU %M WO PAGE 2 OF 3
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CITY:
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City of Meridian Attest:
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By: '�a r ' "Jo , Interim City Clerk
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FIRST AMENDMENT TO PY17 PAGE 3 OF 3
C�VE InDIAN,.,
Purchase Order 2/10/2020 20-0220
Attention: Crystal Campbell
CITY OF MERIDIAN BillingAttn: Finance
33 E Broadway Ave
33 EAST BROADWAY AVE. Address: Meridian, ID 83642
MERIDIAN,ID 83642
(208) 888-4433
Shipping 33 E. Broadway, Ste. 102
Vendor Address: Address: Meridian, ID 83642
MERIDIAN DEVELOPMENT CORPORATION
104 EAST FAIRVIEW AVE. #239
MERIDIAN, ID 83642 Shipping Method: Contractor
FOB: Destination Pre-Paid
Description Unit Quantity Unit Price Total
20-0220 CDBG PY17 Meridian Development Corporation dollar 1.00 67,859.32 67,859.32
Purchase Order Total: $67,859.32
Purchasing
Manager:
Special Instructions
PO to CDBG (Grant Project) PY17 Agreement dated 05/07/2019. Council approved 02/18/20 Not-to-Exceed $67,859.32
20-1840-85000-6003.85. Ticket#41740
Meridian City Council Meeting Agenda February 18,2020— Page 194 of 270