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2020-02-13 Special Work Session with West Ada School District C-/ �E IDII '° SPECIAL JOINT MEETING OF THE MERIDIAN CITY COUNCIL AND THE WEST ADA SCHOOL DISTRICT BOARD OF TRUSTEES 1 West Ada City Council Chambers 33 East Broadway Avenue Meridian, Idaho Thursday, February 13, 2020 at 5:00 PM 1. Roll-Call Attendance - Meridian City Council x Liz Strader x Joe Borton x Brad Hoaglun x Treg Bernt Arrived at 5:21 p.m.Jessica Perreault x Luke Cavener x Mayor Robert E. Simison 2. Roll-Call Attendance —West Ada School District Board of Trustees x Ed Klopfenstein x Amy Johnson x Rene Ozuna x Steve Smylie x Dr. Phil Neuhoff x Dr. Mary Ann Ranells, Superintendent 3. Adoption of Agenda - Adopted 4. Meridian City Council Discussion Items A. Growth and Comprehensive Plan Discussion 5. West Ada School District Board of Trustees Discussion Items A. Update on Owyhee High School/Pleasant View Elementary SchoollIdaho Fine Arts Academy B. Bond and Levy Updates 6. Future Meeting Topics Meeting Adjourned at 6:35 p.m. Meridian City Council -West Ada School District Joint Meeting February 13, 2020. A Meeting of the Meridian City Council was called to order at 5:02 p.m., Thursday, February 13, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Jessica Perreault, Brad Hoaglun and Liz Strader. Item 1: Roll-call Attendance: Liz Strader _X_ Joe Borton _X_ Brad Hoaglun _X_Treg Bernt Arrived 5:21 p.m. Jessica Perreault _X Luke Cavener _X_ Mayor Robert E. Simison Simison: Thank you, everyone, for being here. We are just going to go ahead and get started. It is -- for the record it is Thursday, February 13th, at 5:02 p.m. We are going to go ahead and start this on the Meridian side with roll call attendance. Ask the clerk to call the roll. Item 2: Roll-Call Attendance — West Ada School District Board of Trustees _X Ed Klopfenstein _X Amy Johnson _X Rene Ozuna _X Steve Smylie _X_ Dr. Phil Neuhoff _X_ Dr. Mary Ann Ranells, Superintendent Simison: And with that we also have roll call attendance for the West Ada School District Board of Trustees. Item 3: Adoption of Agenda Simison: Okay. Item 3 is adoption of the agenda. Do I have a motion and a second from the Meridian City Council to adopt the agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as presented. Hoaglun: Second. Simison: I have a motion and a second to adopt the agenda as presented. Any discussion? If not, all those in favor signify by saying aye. Opposed nay. Agenda is adopted. Meridian City Council Meeting Agenda February 25,2020— Page 37 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 2 of 31 MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Meridian City Council Discussion Items A. Growth and Comprehensive Plan Discussion Simison: Does the West Ada board need to adopt the agenda as well or are you guys -- you're good? Okay. All right. Item 3, Meridian City Council discussion. So, Meridian City Council discussion Item 3 --4-A, growth and comprehensive plan discussion. So, we had a request to not have presentations, so we could allow for more dialogue. So, unlike normal where we have a nice little precursor to really kick this off -- kick this off very gingerly and, then, we will go in from there for a -- what we really hope is a -- I think a frank conversation about the growth that we are all facing here and its impact on you, as well what is occurring from the city side as well. So, I think the important part from this is we have adopted a new Comprehensive Plan, you know, that -- that occurred in December and the city still has many action items that we are focusing on from the adoption of that -- that new Comprehensive Plan. Among them are where do we want to grow? You know, our priority growth areas. I think that is one of the key components to that. The new Comprehensive Plan has kind of defined how we want to grow and to a large extent what we want the community to look like, but the where is as big of a question as anything else in that context. We -- we are actively working -- in fact, I just left a meeting to come down here as we are -- at least at the staff and mayor level identifying those areas and we hope to be bringing that to Council in -- as early as March for their review and feedback. That will involve conversations with our partners that for you all to see if this is where we plan on growing, how does that impact you. Do you also have services in those areas? So, with that basic understanding about where we are and what we are experiencing, I'm going to be quiet. We do have Caleb Hood in the room if you have any specific conversations or questions about the Comprehensive Plan and what it means moving forward, but just know that we have a new Comprehensive Plan. We did have involvement in the school district in that process. Hopefully people are familiar with it, but how we grow and where we grow from here is really the key question. So, with that -- if anybody would like to kick -- Bernt: Mr. Mayor? Simison: Yes, Mr. Bernt. Bernt: I will pass the baton over to my dear friend Councilman Cavener to talk about -- before we started getting into the conversation about growth, but talk about some recent discussion about the busing at Hillsdale, if you don't mind. Cavener: Sure, so -- Simison: Councilman Cavener. Meridian City Council Meeting Agenda February 25,2020— Page 38 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 3 of 31 Cavener: Thank you, Mr. Mayor. I think this part is somewhat timely and I think it deals with growth and leads to -- and I'm part of the reason why we don't have presentations. I value the collaborative discussion. And I think that there is a benefit in engaging one on one as a group and talk about some of these things, but there was a topic at our City Council meeting on Tuesday regarding busing -- safety busing to Hillsdale Elementary and coming as a recommendation from our Transportation Commission and it ties I think directly to growth and so at least for some context to start the conversation going was about the school district's plans to -- it sounds like maybe to abandon safety busing from an adjacent neighborhood as soon as next month and helping the City Council to understand the why behind that from a -- from a Council level you look to Eagle Road, elementary kids -- it doesn't always compute and so to have an understanding as to maybe some of the -- the thought process that the district goes through when they make a decision to -- to cease with a program like that. Klopfenstein: You know, I could jump in if you would like. I believe the safety program in that area was because of a change in Eagle Road. There was a -- they are expanding Eagle Road, so there was construction. I believe that's what the issue was. And I believe -- my understanding is that they are currently looking into that situation and trying to come up with a reasonable plan for everybody, especially a long-term plan. It might be that we have to lean on safety busing long term for that area. We just don't know. But it's definitely under consideration right now. We have a number of areas within the district --these little hot spots, they just kind of come up. We have a very good partner in Cascade Busing. They support us a hundred percent and so sometimes things, though, because they are a third party, aren't communicated quite as quickly, but they are on it. Absolutely. Cavener: Mr. Chairman -- or Mr. Mayor. Sorry. Simison: Yes. Cavener: Trying to figure this out. The Council has been asked by our -- our Transportation Commission to either endorse or draft a letter of support around continuing that safety busing program for Hillsdale. Is that something this board is -- is open to and should these questions come in the future -- this is the first time we have had this request come from our Transportation Commission and we want to help support that, but we also want to make sure that we are communicating in the appropriate manner with the appropriate mechanism to you all, so that there is some consistency in it. Klopfenstein: Well, I'm quite excited, actually, with the -- you know, potentially we might have a liaison and that might be a nice conduit to be able to communicate issues like this, these little hotspot issues. Instead of making it formal, we have a nice informal system and I believe right now -- actually with -- there is an informal system currently, but that might be a -- a nice change, too. I think, frankly, our partners with the city are doing a very good job. You know, what you are trying to do is communicate issues as quickly and as reasonably as possible. I think we are quite happy, actually, when -- in the school district about what we see with -- with Meridian. You know, obviously, there is going to be small issues like this, but we will carry on. We will do it. Meridian City Council Meeting Agenda February 25,2020— Page 39 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 4 of 31 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: And at the end of the day if these are the big issues that we are wrestling with is how to make sure we get kids to and from their home to school -- Klopfenstein: Yeah. Cavener: -- those are -- those are great challenges that we have to face. Klopfenstein: Yeah. Cavener: Keeping along the lines with what our -- the conversation topic is, would -- would one or all of you maybe help us understand what your engagement has been with the other jurisdictions that -- that you support. I mean while I still sometimes refer to West Ada as the Meridian School District, there is a host of the communities that you serve and ever growing and while we are focused on our Comprehensive Plan, it would be beneficial -- we are all growing -- to have some understanding about what conversations -- engagement you are having with the other jurisdictions, so that we get a good sense of kind of how you are communicating and what -- those challenges that you are hearing from some of our neighboring municipalities. Klopfenstein: I bet you -- Trustee Neuhoff, because you are Eagle, so -- Neuhoff: Yeah. So, I -- I represent the north end of the district. North of Chinden. And -- and the -- basically the entirety of Eagle and all of Star that's in our district and part of Garden City and we have never quite done something like this with Eagle and Star, but Dr. Ranells and I and -- well, Eric was involved in one and Joe and a couple others just this week went and visited with -- with the new mayors in Eagle and Star to have kind of a similar discussion. I mean it was, you know, fairly informal, but kind of -- you know, where they see where we are going and kind of here is -- here is what we have got coming down the pike and how could we continue working on this. You know, it gets complex, because, then, we -- we have got Garden City and Boise and Kuna, too, and, you know, perhaps some others -- Steve I think represents part of Boise and perhaps can -- can speak to that, but at the same time I know that we have employees that are actively engaged in discussions with the planning authorities and all these places get actively involved in long -- long range planning in the community I live in Eagle and so forth with the others to do it. It's just, you know, sometimes you have -- the nature of the interaction kind of depends on the nature of the way the municipality is run, too. I mean, you know, they have all got their own character, so -- Bernt: Did you say they were characters? Neuhoff: In some cases. There may be some characters in Meridian, too, I understand. Meridian City Council Meeting Agenda February 25,2020— Page 40 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 5 of 31 Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I just want to say, you know, thanks to everybody for being here and I really value you guys as important partners for us and just to convey that I read your opinion on development applications. Every development application I read your opinion and I really value that input and I think what I'm hoping to get out of this meeting is to get a true understanding of where we are at. What's kind of the baseline with the -- you know, amount of growth that we have already approved and what we are expecting. How does that look realistically and, then, you know, give us a sense of the path forward from your perspective and how we can support you, because I think it's a shared -- you are the subject matter experts, but it is a shared challenge, making sure that our children have a quality education and so I just really want to understand how we can be great partners, how we can help and -- and really do this together and support your important work. How often -- if you have given some thought to how often we should be meeting like this and what kind of input would be helpful to get from us. Just really kind of have that real discussion, just so we make sure that we are really coordinated and we are supporting each other. Simison: Trustee Smylie. Smylie: I -- you know, I guess I'm kind of the politician in the group, you know, because I -- I think there is 12 -- I'm warning my fellow Council Members -- I think there is a 12 step process you have to go through, you know, to -- to get out of this, but, you know, I -- I had the privilege of working in the educational field for many years and serving in the Idaho legislature and now I'm at this seat and I will say one thing, I am -- I think that we face so many of the same problems and -- you know, because the growth in Meridian has been explosive, but yet most of my district is within the city limits of Boise and so Mr. Mayor and I were both at the Metro Chamber of Commerce -- Boise Metro Chamber of Commerce meeting today and I -- I think that all of us are involved in a lot of it. I have been -- gosh, I think I have been in the legislature testifying there three or four times already this session. It's a challenge and I think a good part of it is -- especially when we handle those -- those issues of growth, that we -- that we speak the same language and our obligation as a school district -- if a child comes through the doors of a public school we have to figure out a place for that child to be. It -- we can't say, no, we are past our enrollment cap, we are full. We have to figure out something, because that's what public schools do and, that sometimes means some of the issues you talked about about where we have to do safety busing or we have to say that enrollment is closed to the school and that is a hard decision, especially for that family that shows up and realizes they have to get -- go to the next school over and that's a hard thing to say and, as you know, those issues, they just have to be done. We have some -- some areas around Hunter Elementary, we have really almost a crisis situation out at Hillsdale, because that school opened and it's already bursting at the seams and we have had to make a lot of adjustments in that case. So, it's -- it's a matter of working together and I -- I appreciate this meeting. Meridian City Council Meeting Agenda February 25,2020— Page 41 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 6 of 31 Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Council -- or Trustee Smylie, to that point -- and maybe this is a question for all of the trustees and maybe administration. Take Hillsdale for an example. I talked to a couple of you about this. So, that -- that's a school where some folks who live in the neighborhood go to that school and other folks who live in Century Farms go to the other school. I live a mile and a half, two miles away and that's our -- our home elementary school Hillsdale. So, my three year old was milling around here earlier that would be -- today if he was in kindergarten that would be the school he would go to and so I think that creates some challenges, because a citizen buys a home -- in the case of Hillsdale, they may be able to see that school from their backyard, but that is not the school that they are going to go to. How can -- can we as a city work in conjunction with the district to educate homebuyers about the potential schools that that residential unit will serve? Because I think when it comes to high schools, larger schools, big magnets, strategically placed throughout, we have a good sense for the most part about where people go. It becomes a little more challenging with middle schools, much more challenging with elementary schools. But we all serve the same constituency and I think that's a piece that if we could find a way, you know, with staff or as electeds to come up with a mechanism so that when the public buys a home they have a better education -- at least for the next year or three years or five years. This might be -- just because you see a school from your backyard that might not be the school that your children are going to attend, so that we are not creating false expectations. Smylie: I don't know if that was -- Councilman Cavener, I -- I do know this -- because, you know, our first home -- we were -- I mean we were within easy walking distance of one school and my children went to three different schools, you know, and -- and it was something -- and I totally understood why and, as a matter of fact, later on my daughter came back to me and she said that made me a so much better a person and, you know, we didn't think that at the time, but it's -- it's -- it's tough and I -- I -- this is -- this is what happens when you are in a district that is growing this rapidly, because we have to get -- to build a new school a 66 and two-thirds percent majority to build the school and a lot of us wouldn't be sitting here if we had to be elected by that margin, you know, and we have to -- we have to plan ahead. For example, the proposed Blue Valley Elementary, we already have -- we used the standard plan, so we can get -- you know, if we can get the support of the patrons, we will -- we will get moving as quick as we can, because Hillsdale is -- is kind of at the epicenter of -- a lot of that and the problem is that, you know, you can't tell people where they can and cannot move, that -- we live in an area that, you know, this is the -- this is land of opportunity and people seek that opportunity and they look for that. Anyway -- so, those are challenges. I think if we work better together we can -- we will never solve the problem. We will never -- you know, it just -- you know, I used to say in the legislature if I can leave and everybody's a little upset with me, I have done my job. Meridian City Council Meeting Agenda February 25,2020— Page 42 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 7 of 31 Simison: So, if I -- just to put it out there, because I know this has been a conversation that Council has had and -- but I wanted to have you speak to the school district. What information would you like to see from the school district in the letters that they transmit that would be helpful to you to make a decision on growth? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I think it's a great question. In fact, I think there has been some discussion about this recently with, you know, coffee meetings in the morning, but I would like to see -- really appreciate Joe's letters that give us, you know, data and numbers and capacity information and it would help me and maybe others as well, if we had information of other schools or elementary schools or junior highs in that -- in that -- in that geographic area that may be planned in the future to help us know that, hey, we -- Hillsdale is the only school we have here, but we have X entry school coming on board in two years or we have a plot of property right here that we have ready. We are looking for funds in order to build it. That type of information I think would be described --just thinking out loud real quick -- that might be something that would help us out quite a bit. I'm sure there is other ideas as well. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Just to pile on a little bit, like if I could get a timeline for absorption of the capacity is kind of what I'm trying to get to. So, what would help me from a data perspective is like a baseline across the district view of -- for the amount of developments that we have planned what does that look like with the schools that are planned now, right, without an additional bond being issued? What -- what is our best case scenario that we have to work with? Hopefully we can improve on that; right? But what are we really looking at? And, then, as each development kind of comes before us here is a timeline of the schools that are in the planning phase, when they will come online and when they will be able to absorb that capacity, so we can like manage it as we are -- you know, we -- we do have the lever to pull in City Council of approving or not approving applications and education is not the only reason we are going to approve or not approve an application, but it's a very important consideration. So, I think if we kind of had a little more granularity on that that would be very helpful. Hoaglun: And to -- Simison: Councilman Hoaglun. Hoaglun: Upon that I agree with what Council Woman Strader is saying is there is two components to that that I see. One is for the very short term. Is that development going to put that school over capacity, there will be busing and those things occur, but, then, the Meridian City Council Meeting Agenda February 25,2020— Page 43 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 8 of 31 --the longer term impact of growth overall is if we keep approving certain things, no matter where, our ability -- speaking on behalf of the school district, our ability to build more schools is going to outstrip your -- you're approving it so fast we are going to be so far behind that as a district, as a patron of the district, I don't want to see that happen. So, that was long term vision, how can we make sure we aren't going so fast--we could build them in areas that you got capacity and we could fill them up like that, but where does that put you. That might not be a good thing as well. So, it's that short term, plus the long term that we have to -- would like to know -- have more information on. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: To that note, those are the kind of questions that we are getting from the public. So, this isn't just us making that decision, but when -- when the public comes in -- so -- I as you all probably know, I have been on Planning and Zoning for three years prior to being elected to the Council and when we would receive a letter from the district that said here -- here are the schools in that -- in that area, this is how much our current enrollment is, this is how much our capacity is, oftentimes the enrollment is over the capacity and there is no more information about what happens next year or the year after or are these students being put in -- you know, in portables? Are they going -- there isn't -- wasn't any information about what was happening and, then, we would get questions from the public just like what Council Member Hoaglun was saying, so the -- the square mile from Linder to Meridian Road and McMillan to Ustick is very very full and those are the locations where we frequently -- frequently get the members of the public that would come in and ask us what's going to happen to my students if this application goes in and a student that is already enrolled, not even the new developments, but the students that are -- that are currently enrolled and they are currently living in those locations and we didn't have a way to answer those questions, because all we have is -- is -- is numbers that say that -- that you are over capacity in those schools and that was the extent of the information we were receiving. So, it's --we are getting those long-term questions from --from existing owners that come and publicly testify on new applications that are coming. So, just to share that feedback, that -- that it's not always just questions that we are being asked about what's going to happen with this new development, but it's also the existing owners that live there that are curious what's going to happen --are their children going to be displaced because of the new development that's coming in, so -- Simison: Any other members of Council first that want to weigh in on this topic? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: One question for the district. Is there a matrix that tracks anticipated future capacity needs from a -- I assume so. I mean is it reflected in a number that is adjusted on a regular basis or -- Meridian City Council Meeting Agenda February 25,2020— Page 44 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 9 of 31 Neuhoff: Yeah. I mean Eric could talk to this a lot more, but in -- he's constantly looking at the plats that are approved here in Meridian and all over the district and we have some ways of sort of predicting how many students that, you know, you put in a thousand homes here, how many students is that likely to generate in that geographic area and I mean -- so, the process is driven by plat approval basically, so -- but Eric could probably -- Johnson: Retrospective, though, I think right now -- right? So, we are looking at it after the plats are approved, not prospective. So, we -- so, we don't -- and you can correct me if I'm wrong, but we don't have a -- we don't actually look at if you added this -- except in the letter process, if you added this in this area or you expanded in this area first until the -- until the proposal. So, there -- it's a retrospective look. Ranells: Eric is shaking his head no. Johnson: What I mean by retrospective is the plat's already approved. Are you -- are you looking at prospective plats before they are approved? Exline: Sorry. Simison: If you want to just -- close to a mike so you can get picked up. Exline: I didn't want to be at the table though. We look at preliminary plats that have been approved, but we also collect all the applications that come in and so, then, I look at those numbers as well. No, we haven't been doing that as long. Joe and I have only been working on that for -- oh, I don't know, let's say during this school year, as opposed to more historically. Just to give you a broad preliminary plat number, though, out of the ones that are out there -- and I have been tracking these for 15 years, we -- we have 14,400 kids in the pipeline across the West Ada School District, because there is 18,000 approved home sites for construction. So, then, when you look at what are your facility needs for that over time, we do that in our long range facility plan, so four elementaries, two middle schools, and a high school in a window of time now that's actually seven years in a variety of locations. Those elementaries are pretty much north, central, and south. The middle school is north and central. The high school is most likely south. But, then, we have to update that facility plan on a regular basis. I'm working on it now. Because those preliminary plats are -- as you guys know, kind of a rolling number; right? Once that development is done it gets dropped and in the meantime more have been added. Those are the largest numbers. I saw it as high as 24,000. Last school year prior to the recession the most I had ever seen was 12 or 13 thousand on that kind of rolling basis. So, just as a kind of an indicator of the rate of growth -- and I'm not just speaking of Meridian, obviously. They are -- the most plats in our district right now as a geographic region is actually Star and Eagle. Cavener: Mr. Mayor? Simison: Councilman Cavener. Meridian City Council Meeting Agenda February 25,2020— Page 45 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 10 of 31 Cavener: Eric, do you have the ability to break that down to the municipal level? I recognize you have got this number district wide, but do you guys have a good sense as to what that rolling number looks like in Star versus Meridian versus Eagle? Exline: Yeah. Councilman Cavener, I can break it down by a quarter mile. I can break it down by any geographic amount that you want using a mapping program. I'm sure your planning people use our GIS. I get the data off of COMPASS. I update it, oh, probably every other month and, then, go look and see where -- what the numbers have done and in different parts of the region. I do it the most -- in the most granular way when we are redrawing school attendance areas, because we don't just factor in current kids, we also factor in future kids. Strader: Mr. Mayor? Simison: Council Woman Strader. Exline: I'm going to get away from the table. Strader: Maybe you will be back. I was curious if -- if you guys could comment on how you set the boundaries for schools. If you have given any thought to that. Just because in -- my kids go to a different school. My kids aren't going to Hillsdale, so I don't have a dog in that fight, but I care about it, because it affects a lot of residents in the city and so if I'm looking at it it feels like we are not getting the right synergy there if we are busing a lot of folks next to a school out of that area to go to a different school. So, I'm just wondering if you can comment on how do we set boundaries today? Have we given some thought to how -- how you guys want to set your boundaries, if that might change or if you have a methodology that you are trying to stick to? Exline: Sorry, I'm a bad penny. So, the basic process is -- I will describe Owyhee High School. So, that's going to open next fall. So, I will put out a bunch of information to all affected -- but even potentially affected parents. So, in this case that's everybody in the district, because it's a high school and it will have a large attendance area. I hold informational meetings in which parents come and essentially the meeting consists of me presenting methodology on calculating growth, how--what numbers you use in redrawing attendance areas, where the kids are, where the over--over enrollment is happening and the punch line of the meeting is you can sign up to be on the attendance area committee. I now limit the size of that committee to 14, because once I had a bigger one -- Robert could tell you the story about that. It wasn't very good to have a big committee. I tried to get more representation. It just made the process worse, so -- but that committee is also made up of four people who are on a permanent attendance area committee and two staffers, myself and our transportation person. That group meets periodically throughout the years and with -- throughout the year in which we look at growth issues, we look at where the kids are starting to show up, where the growth trends, so that we have a richer source of data once this somewhat bigger committee meets. That committee meets and comes up with a proposal for the attendance areas. I would go through the list of criteria. There is about eight main things that we look at in terms of distance, safety busing, safety, Meridian City Council Meeting Agenda February 25,2020— Page 46 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 11 of 31 neighborhood continuity, et cetera, although the overriding criteria of any of them is balancing enrollment, because that's why the voters passed the bond in the first place. They, then, come --we take that proposal out to public hearings. We listen to what people say. We respond to the extent that we can. Sometimes we can't, because if everybody got their way we wouldn't be changing the attendance area at all and why did we pass the bond in the first place. So, then, once we have gone through that process we come up with our final proposal, which we take to the board of trustees for approval. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Follow up. Thank you. That was very helpful. Is that consistent for other-- and I am new, obviously, so I am still learning how certain things work and how other school districts may -- may do this. But could you give me a flavor for -- is that a consistent way of doing that with this type of a committee? Have you all considered alternative methods that maybe don't have -- you know, all that I'm getting at is it feels a little messy. You know, you have a lot of people on the committee. I'm just concerned a little bit about the outcome -- if the outcome kind of gives us, you know, these situations where we have a lot of folks next to a school that are getting bused out of it. If that's something you are considering actively or something you may consider in the future, how you're making those decisions on boundaries. Exline: So, if I could, the process that I use I developed by speaking to a lot of school districts about how they do it. A lot of them do it in a manner similar to mine. They don't always necessarily have as rich of data as I do. Like to give you a spectrum, some just have a group of staff members who just draw up a plan and take it to the board. Clark County has a standing committee. I'm not sure if they are still doing it this way. That just changes attendance areas. They open schools -- at anytime in the school year when they open you move, so it could be October, January, it doesn't matter. Didn't like that idea, so didn't adopt that plan. They had a 3.4 billion dollar bond to build 88 schools over ten years, so they were really dealing with growth in a way that they would laugh at us when they think of -- that we are dealing with growth, but that's how they did it. So, anyways -- and I still will talk to colleagues of mine around the country, because it often emanates out of the communication department that does this. They may have a -- some districts that are more richly funded than us have more planning people than we do in West Ada, but in the end the presentation piece of it almost always comes from the communication people. Strader: Thank you. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Meridian City Council Meeting Agenda February 25,2020— Page 47 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 12 of 31 Perreault: Another follow up question to that -- so the -- how -- can you give us an idea -- also I'm still learning about this process -- of how many times the committees meet and what -- what the processes is when -- when the committee members maybe don't agree or they can't come to a consensus, what is that -- Exline: So, the length -- when the -- when the committee meets to formulate a plan -- Perreault: Uh-huh. Exline: -- it usually takes ten or 12 meetings -- it kind of depends on what's the complexity of their assignment. So, if are they doing just a high school or just an elementary -- like I had one committee that just did a singular -- single elementary; right? To deal with the issue of disagreement, the way I run the committee is I initially split it into two pieces -- two -- two equal halves. So, seven in one room and seven in another. Each one comes up with their own proposal based on the information they have. This is why it's better to have some of these members of the permanent committee, because they understand the methodology better. There is a lot to learn for sure when you are doing this. After they each come up with a plan, then, they meet and each subgroup presents their plan and, then, the entire committee's job is to reconcile the differences in their proposals to come up with the one that we are, then, going to take out to the public. Now, when I only have a 14 member committee we truly operate this way, by consensus, which means, essentially, anybody on the committee has something of the veto, that if everybody in the committee can't say, yes, I agree with this plan, that we have to work on it some more until we are all in agreement. As I said, that didn't work the one time I had this really big committee, which is why I will never do it that way again. Weatherly: Mr. Mayor? Simison: Go ahead. Weatherly: Excuse me. I just want to let the record reflect that Council Woman Perreault entered the meeting at 5:21 p.m. Simison: Thank you. Weatherly: Thank you. Johnson: Eric, I think -- the other thing I think is really important to understand around -- because the Hillsdale thing has come up a number of times, is that committee recommendation wasn't to cap the enrollment, the committee recommendation was -- I think probably -- was it to leave it open? When they made the recommendation and the board adopted what was the actual final recommendation for Hillsdale? Exline: So, to give you a little history of the Hillsdale challenge, so we opened Hillsdale a year ahead of the YMCA because we were having an overcrowding problem at Sienna that it was actually more severe than it is at Hillsdale now. That facility is just slightly Meridian City Council Meeting Agenda February 25,2020— Page 48 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 13 of 31 bigger. They had 830'ish kids, four portable buildings -- right? And, then, Mary Mac was about 150 kids over. That's a pretty small facility, so as a percentage that's actually worse, too. So, we put that project on the bond and opened it a year ahead of kind of the whole Hill partnership plan had been, because the crisis was getting bad enough at those two other schools. When that school opened it opened with 450 students, 150 of them live within the current walk zone and the remainder -- the other 300 live in what was the Sienna and Mary Mac attendance zones. Then the subdivision got going in earnest and it outperformed expectations in terms of home construction and sales, because another piece of data I get in these projects is I talk to the big developers and say so give me your number, how many homes per month, eight to ten is the answer you usually get. What's the high end, 15 or 16; right? And they say we almost never hit 15 or 16. Well, I'm going to tell you Hillsdale did. And so that school grew by a hundred kids per year. So, the committee worked on that project trying to figure out a way to solve Hilldale's overcrowding. But the only answer we could come up with was, essentially, to just transfer the overcrowding back to the schools that Hillsdale relieved in the first place and doing so would have caused some sets of kids in those schools to have been to elementary school three times in their elementary school career. So, to Trustee Johnson's lead into this, what we recommended at the time was to leave the attendance areas as was, but to cap enrollment when grade standards in multiple grades exceeded our -- our -- our district policy. So, we have class size of 32 at fifth grade, for example. We got to August and as the kids came in over the summer that happened in multiple grades, but not going to remember for sure. First grade was the worst. But there were several grades. And so at that point myself and Dr. White and the principal got together and said, well, this is the recommendation. We don't have anywhere else to put kids. Hillsdale also is unique, because the property is just under five acres, there is nowhere to even put a portable. So, our backup plan does not exist and we can't let the class sizes get any bigger; right? And so our recommendation, then, was we are going to cap enrollment, we are going to send the kids to the space that we had nearest by and one is not near, but south of the freeway, which some of the kids go to Sienna and some go to Silver Sage. The only space available south of the freeway in an elementary is Pepperidge, but the challenge with sending any kids to that school is that school in its -- in its entirety goes to Lewis and Clark. So, for example, you might have sent a fifth grader from the Hillsdale attendance area to Pepperidge, but, then, they would have gone to Victory Middle School or Lake Hazel with none of their peers and one of the criteria that you look at is trying to create something of a feeder system where you keep kids together from level to level. It's one of the more complicated pieces of that process, because we do not have a pure feeder system that goes elementary to the middle to high. In our current configured schools it goes three elementaries feed one middle school, 1 .5 middle schools fits into a high school. So, you inevitably split zones, but you are trying to get to 50-50, so you can try and keep them with their --- a large percentage of their peers and most committees when you get down to about a 30 percent split they start to really get uncomfortable that you are splitting one group off in too small of a number. But that's a bit of the history of how Hillsdale became Hillsdale. If we had ten acres there we would have just started moving in portables, but we can't in that case. There is nowhere to put them. Meridian City Council Meeting Agenda February 25,2020— Page 49 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 14 of 31 Simison: So, let me bring this back to -- into the growth conversation just a little bit. You have heard a lot about Hillsdale in south Meridian -- and we are going to move into Item 5-A here shortly, which is going to be about bond and levies. Understanding we are a minimum two years away from any new school being built in the district, what message would West Ada like to deliver to the Meridian City Council outside an application about growth in south Meridian and your viewpoint on your ability to serve effectively or what that looks like. Klopfenstein: You know, actually, if-- if I may -- if I may. Sorry if I'm kind of overstepping. But that actually -- one of the questions I had when it comes to your growth -- and I would love to figure this out. We had talked earlier this evening about hotspots the district looks at -- you know, we have a map, which is -- you know, through our analysis we will see hotspots and we, then, have a growth plan that tries to address them. You know, one of the things that we have also is -- you know, we have tried to have an estimate of schools we are trying to build and we have an estimate of -- of land we are trying to buy and land we have already purchased correctly, but there is a lot of -- it's guesswork in our little bubble and it would be so ideal to be able to match and overlap your bubble with ours and that's one thing I think that would be so valuable for this, especially when it comes to understanding what your high priority areas are for growth. I mean when you are planning out your growth where do you put your community services? Where do you put your parks and what are you looking at doing?And, then, as you are changing those priorities -- because buildings -- maybe development failed and so you have to -- so your plan is going to probably shift. I mean how -- how can we communicate your plan shifting and our plan shifting to this crazy growth environment? I mean is that even possible? Simison: Yeah. I think that that's where we are going to be here in three weeks. We should be able to say here is where we -- where we think -- and how does that overlap with what you guys think -- Klopfenstein: Okay. Simison: -- from that standpoint. But from where I -- I know you are planning for your next school, while in the growth area, it's not in the high growth areas. Both in south Meridian itself, as well as in north Meridian. So, that's -- you know, those are two components that will -- you know, the one school you have planned -- it's just going to solve the current issues you have versus the absorption rate and a flat rate that could likely outstrip and so that's -- that was kind of where I was headed towards on the conversation about south Meridian, is, you know, I understand that a year of construction, you got to pass a bond, you got to go through the process, a year of construction. It's two school years from now before it starts. Homes are still going to be coming through, homes are going to be approved. Is that a problem for the district? Klopfenstein: Well, if the homes suddenly don't get -- if they are approved, but they don't get built, which is what happened in -- during the recession, then, we suddenly have a school out there in the middle of nowhere and there is no kids going to it or we have to do this crazy busing situation and that's a -- that's a risk. So, kind of like going back to Meridian City Council Meeting Agenda February 25,2020— Page 50 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 15 of 31 what Trustee Johnson was saying, we have to kind of look in the rearview a little bit. In other words, we have to see what's already out there, has -- has been built -- actually they committed to. It's a challenge without a doubt. And there is also an issue of building velocity. I mean if you have got -- I think the Century Farm -- they were at one point -- tell me if I'm wrong, but they were at one point 20 homes per month, maybe 20, 25 even, which is pretty high. That's -- that's a very rapid rate. A lot of other developments they tend to go a lot lower, maybe like ten or even less per month, and so it's like we understood actually the velocity of that development to be a lot lower. Anyway, it's just some ideas. But I think going back to this more strategic look, if it's possible to have -- have that overlap and understand kind of where your data and our data are looking at, that would help a lot, especially as we are looking to buy land. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: To that end, the City of Meridian has developed a program -- a software program that is allowing them to look at those layers within our city in terms of what our services -- what services will be becoming available and -- and look at -- there actually is a mapping program that's -- that's pretty much close to completion is my understanding. So, I don't know if we could ask our Planning Department if they are able to take some of this holistics data and implement that into what they have already done or -- or maybe they are already past that point, but -- do you know, Mr. Mayor? Simison: I don't know -- I don't think their data is different than our data. I think all -- pretty much the data always comes from the same place. It's shareable data, so outside of -- the only data that we don't probably have that would be helpful is what the current attendance areas are for the schools and the number of kids in those attendance areas that attend those schools. That's probably what is missing from the data that we have that they don't have. It changes daily from that. Borton: Mr. Mayor? Simison: Councilman Borton. Borton: To that point I don't think we have to hope that they overlap. I think -- we wouldn't create a priority growth area without a direct active input from police and fire, for example, our key service providers and the school district is one of them and for us to decide what a priority growth area is has to have the district at the table to help drive that. So, when we say we are going to promote growth in area A and not in B, the school district is one of the partners that drives that decision and we are all around this table and all of our staff is speaking the message. So, it's the same map and if -- if we have a growth area that we would like to grow in and it doesn't fit the district's priorities for real reasons, the funding and property acquisition, then, we need to know that early, because that will help drive what our priorities are. So, I think you are in early, hopefully, at the table helping create this. Meridian City Council Meeting Agenda February 25,2020— Page 51 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 16 of 31 Strader: Mr. Mayor? Simison: Trustee Smylie. Smylie: One of the -- one of the real challenges that we have as a board is we deal with six municipalities, county, and three sections of Canyon county and something as simple -- for example, I was out at Centennial High today. The Centennial High School resource officer is a Boise city policeman, but yet dealing with incidents that happen within the City of Meridian and that's a real challenge. We have to sign three completely different agreements with Ada county, City of Meridian, and city of Boise when it comes to our SRO program and I'm here to tell you the SRO program is absolutely a crucial program. It is not an option. As -- as saying -- how do you quantify something that they have prevented from ever happening? And that is -- but that's an example of the three contracts we have with three law enforcement agencies are dramatically different as far as who pays for what and so forth and -- and that is -- that is a very difficult situation to handle. Another one is precisely the topics we are discussing now. The City of Meridian has one policy, the city of Star has yet completely a different policy, the city of Eagle yet again another and the city of Boise yet again another and, then, we have little pieces of Kuna and we -- you know, it is -- it is a real challenge to fit all those pieces together and anything that we can do to get on the same team is good for the kids and good for our communities and that's one of the challenges that -- you know, that's one of the reasons I'm so happy we are all here, because it's a -- you know. So, we solve the problem with Meridian, it's kind of like squeezing the balloon, it bulges out somewhere else. Cavener: That is -- that -- Mr. Mayor? Simison: Councilman Cavener. Cavener: That is a great example and that was one of my -- was the earlier question about the collaboration with these other cities, because, for instance, we could build a plan to slow growth and maybe not approve as much growth in north Meridian, but that doesn't stop the growth from spilling into Star and Eagle and did we really solved the problem. Johnson: So, I have a question, because you had mentioned the priority planning. I guess it would be helpful -- and maybe every -- everyone already knows, but to kind of understand that process, because we do -- we do have that kind of class. I'm calling it retrospective is to pre-plan, that we don't have that perspective look and so that process it sounds like that's kind of how you set your prospective growth area -- priority growth areas, so how does that look and how -- how have we typically -- Simison: I think we are setting our priority growth for the first time. Johnson: Okay. Okay. This is a first time process. How do you envision that process would work? Meridian City Council Meeting Agenda February 25,2020— Page 52 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 17 of 31 Simison: Well, so far we have been looking at what -- what's entitled already to grow. What has a five minute response time from our Fire Department, which Owyhee High School does not have, for example, and the area around that high school. Our sewer sheds, because that sewer dictates where people can grow easily from that standpoint. Police is a little different, because they are -- they are out and about, but there -- they will have a cost in terms of, you know, how many officers they -- do they need to grow into those priority areas to provide that service, even though in one area we are planning a -- a substation or precinct station for them, but those are really the three key components. You notice I left off parks. Parks generally come in through development. So, we have areas where we have identified the parks, but they are more through the process without studying the future. Johnson: Okay. Simison: So, we have -- that's what we have been working on. We have identified two, three -- three priority growth areas so far and, then, other areas along the edge where we think growth will occur, but if it's within those other components they are going to work on -- the map wasn't clean. They are working on some stuff and -- like I said, we hope to get it to Council by the first Tuesday of March where we do -- Johnson: Just a couple -- ask a couple questions on that. One is will there be public input into those -- the decision on that or will that be just Council and Mayor? Like we have a public input process on the -- or -- and I'm asking -- kind of trying to understand where the public will be enough -- if there will be enough. Simison: Now, we -- I have not had a conversation with Council in terms of what they would like to see. I mean it's primarily where our services exist. So, it's almost self defined. I mean that's -- that's reality. I mean you can look at it right now and say south Meridian, there is already land annexed. It's within the five minute response time. It has sewer that's being pulled -- guess what? There is going to be homes there. So, if we are not prioritizing that as a grow area, then, we have buried our hands -- our head in the sand. But it's a conversation the Council needs to have if they think that there is -- that input from the community that will be needed. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I think -- I think that that's a fair question and I think that we -- we have a decent idea from the community citizen based group of people that helped us with our Comprehensive Plan and so -- and I believe that there has been talk about reaching out to a segment of those folks to help get feedback going forward, along with the staff and other stakeholder groups as well. So, I think that -- I think that we all pretty much know, it's just a matter of organizing it. Meridian City Council Meeting Agenda February 25,2020— Page 53 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 18 of 31 Johnson: My reason for asking is -- I was trying to figure out the mechanism, because most -- so that priority -- but if the priority growth area happens, part of that process is that people cause more schools; right? It's just going to cause more -- more need for more -- more schools in where ever the priority areas are and so I was looking for a leverage point to say as -- as there is public input or public push in those areas for priority growth, we also have that public support for the building of those schools. So, kind of having that -- if there is an opportunity to have that conversation with -- if there was -- Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: No decision has been made by the Council, but one of the things I really applaud about our city council over the last few years is we have been really proactive in seeking public feedback. Even though we are not required to, we value hearing from our stakeholders and from our citizens on lots of things, so while there is no conclusion, obviously, right now, we haven't had that decision before us. I for one will always be one that advocates for giving our citizens the opportunity to chime in. I think that the rest of the body -- and I don't like to speak for the Council, I get in trouble when I do that, but its been proven time and time again that we really value that public input. Johnson: With the challenge of passing a bond, the opportunity to inform the impacts of that priority growth area becomes so much more valuable I think for us, because now we have got a prospective look in that area to say here is a priority growth area and now we know this is going to impact the schools and there is going to be bonds for this and, then, that -- that changes the conversation for us I think, because right now it feels very retrospective from a public perspective and I think that we have good information amongst us and so I was looking for an opportunity to make that more of a public perspective conversation. Simison: And maybe for the reality perspective this is really an area where we are not going to grow, to put it quite bluntly, because if you look at the growth area it goes all the way from South Eagle to Chinden and Black Cat. That is the growth area of Meridian pretty bluntly. So, it's really saying where do we not want to grow within that band. That's -- that's the -- the basics of it. Johnson: So, where -- where do we -- Simison: Yeah. Where -- where do we not do any additional input in the infrastructure, so that we don't promote growth in those areas. I don't think that we are really talking about accelerating or investing, it's just knowing where we have to put our resources, because that's where growth is going to occur to a certain extent almost whether we like it or not. Johnson: You also mentioned -- that's my other question is you also mentioned some minimum standards for police and fire and sewer and how -- and this is a really really just Meridian City Council Meeting Agenda February 25,2020— Page 54 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 19 of 31 totally exploratory question. How open are you to putting some minimum standards on -- on school capacity? And that's -- you don't have to answer that now, but -- Bernt: Thank you. Good question. It's a great ask. It really is. Perreault: Is that -- Borten: Mr. Mayor -- oh, go ahead. Perreault: Well, I mean that's not entirely in -- in the city's control where Fire and Police are, because they are staff of the city. So, that's a tough -- that would be very difficult I think to do, obviously, without a collaboration with the school district and -- and commenting on them, the Mayor is stating that, you know, it's not so much that it's a priority growth area, but it's just where we are not -- some of the priority growth areas that we are labeling that -- and a few of them -- a good portion is going to be focused on bringing commercial in, so I don't know how that will exactly affect the school district, but what I would also like to say when we -- we talk about areas like around Paramount or areas around Century Farm, what -- I think this is going to continue to be a pattern, because as we have challenges with housing -- housing inventory and housing affordability, we are selling so much more new construction in relationship to how much resale that we have as a percentage. You know, there is -- if you sort of look at the charts of -- of how much new construction has sold and how much resale has sold that -- those patterns have completely changed in the last ten years and so I think you are going to continue to see developers that want to come in with these larger subdivisions that have kind of, you know, a park and services and playgrounds and that you are going to start seeing this -- this -- you know, these areas we are going to compact the amount of new students that are coming into a geographic area because there -- where it used to be people will come in and buy homes and it would be spread out over an entire city, because you have resale here and new construction here and resale here, it's just not working that way anymore and so I would anticipate this isn't going to be the last time that we are going to see this challenge where we are having a, you know, significant enrollment in a couple of years time in one isolated geographic area. At least not until housing changes overall. Johnson: You're actually right. I think Paramount had the same issue -- Perreault: They did. Johnson: -- when it was first built and then -- Simison: Trustee Neuhoff. Neuhoff: Yeah. A couple of things I think are worth noting here is I like this discussion about the high growth areas. One -- one thing that I think ends up being a challenge -- it's going to be increasingly challenging finding the land to build a school -- Borton: Finding what? Meridian City Council Meeting Agenda February 25,2020— Page 55 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 20 of 31 Neuhoff: Finding a piece of land that's available for -- particularly if you want to build a middle school, you know, where you need 28 acres or a high school where you need, you know, 50 acres or 60 acres or something to build a high school. That's a consider -- a very real kind of consideration I think as you are looking at these growth areas, is that sort of land available for us, you know, I mean just on the other hand, you know, the thing to keep in mind to think in terms of actually building a physical plant to deal with capacity, I don't see anything in our political reality where that's going to be anything other than a reactive process and not a proactive process, because it's -- because, basically, we can just go out and use bonds, I don't think our taxpayers are going to say, oh, you know, we are going to speculate that, you know, they are going to build, you know, 2,000 homes over in this spot and in -- on the west side of Meridian and you will have more -- it's going to get to, you know, however big and we are just going to proactively get a bond to build a school. It's -- what we hear from voters -- at least I do when we come with bonds is that they respond to the crisis and that's --that's one of the struggles I think we have, because of our -- our funding mechanism for doing the construction. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: Maybe we will have an opportunity to move into more of the bond discussion -- Simison: We are. Strader: -- in the meeting, but I -- it would help me to understand, you know, obviously, raising bonds has been the method that -- that's always been used. I know impact fees was tried and kind of scrapped. I would love to get a feel for how you are sizing that. You know, you hear about bond fatigue and I think there is a real danger in not having an adequately sized bond. Anecdotally it feels like the community is acknowledging there is a crisis point with overcrowding in the school system generally, so for -- from my own perspective I just need a lot of data on what does the baseline look like right now with what's been approved. How over capacity are we. What -- are we going to get all seven of those schools from the bond that you are thinking of? Is there a way to be more proactive with that for what we know has been approved already and with our priority growth areas do you have an opportunity to kind of bring that into how you are siting things. I feel for you guys, because you're really put in a reactive position almost all the time. Anything we can do to help you get more proactive I'm really into talking about. This idea about minimum standards for school capacity I would absolutely invite you to provide data about what you think an appropriate minimum standard is for a quality education. I would love to get that information. I would be very open to hearing that. Klopfenstein: If I can actually just ask -- kind of related to that. I mean what -- what is -- would the city ever be interested -- or be able to control the -- or to raise their minimum -- was it homes on acreage standard, so when passing -- when doing plats or, you know, allowing land to built. In other words, instead of -- I think it's, what, point one to point two home -- home on a point one or point two acreage; right? Maybe increasing that in some Meridian City Council Meeting Agenda February 25,2020— Page 56 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 21 of 31 way? Does that make sense? Am I -- so, in other words, you have one acre, five homes per acre, seven homes per acre. Simison: Well, we just adopted our comp plan with our density per acres on it, so that was -- you know, that is what is set and what people will be allowed to ask for. Klopfenstein: Okay. Simison: Which on one hand that gives you all the tools you need to do your planning, so long as the city stays to those thresholds in terms of a general density from that standpoint. When those change it affects everything -- it affects our water and sewer and it affects the schools up or down, because if it's planned for a huge development that would go to minimal, well, then, your schools that you think you need, your site's don't get built either. So, it is in there and I assume you are -- Eric and others look at that information in helping determine what is needed and where in the future from that standpoint. If we can I'm just going to wrap up this item, so we can move into the other ones. We brought this up and just say I think it was Tuesday night City Council did approve a new position for our Planning Department that, hopefully, will be a resource to you all and to the City Council in terms of the information that maybe you heard City Council is looking for in the -- from the district and, conversely, will also be that person to help provide that better coordination moving forward in our planning processes generally. So, hopefully, we will have that resource on by the summer, that position, that they can start working a little bit more -- more collaboratively-- collaboratively from that standpoint. Dr. Ranells. Ranells: Thank you so much, Mayor Simison. I -- just a couple of things. I wanted to thank you all so much for the Comprehensive Plan. It's been a great tool for -- for us, for our staff and we put together some questions, it's very -- to see how similar our concerns are and if you would like I can leave these with you. Just for information. It's just a great way for us to learn more about what you want and need and how we fit into that kind of picture. The second thing I would like to share is how much I appreciate the staff. So, Mr. Hood, Mr. Siddoway, Sonya -- the City of Meridian staff works very closely with the folks at the shop floor level and we appreciate that constant communication and trying to figure out challenges and problatunities. Problatunities every day, so thank you. Thank you very much. Simison: Was there any last thing before we move into the next item? Klopfenstein: If I could just ask one quick -- it's more of a favor, but it actually -- it's in that list of questions, but it was something that staff had brought up, but, frankly, we are having a state initiative --there is a state initiative to increase CTE within the state. It's, obviously, a -- it's a priority for the school district as well. You -- the city does a lot of analysis for business and one thing that would be great is to be able to find some conduit to bring some of that analysis back to the school district to figure out how best we can align our CTE programs to really the needs of the -- of the area and what partners might be available. I think the district would be -- I mean I'm assuming that the district would be Meridian City Council Meeting Agenda February 25,2020— Page 57 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 22 of 31 quite open to, you know, receiving partners, of course, but, you know, understanding where we can align our -- the future of CTE to the real needs of the community would be a great thing to know. I mean you guys are more on the forefront of that with your research. Simison: Council Woman Perreault. Perreault: Yes. I have a couple things I wanted to say. I think for -- for both of us it -- I don't know if you have ever tried to put a puzzle together and -- and not been able to look at the cover and every time that we have an application we have got one piece of that puzzle that we are trying to put into the bigger -- the bigger puzzle -- you know, the one piece going into the puzzle with not --without having the ability to look at the -- at the front and that's how it feels when we are sometimes trying to approve or deny these applications with limited information and so I'm curious, since we are kind of closing up the portion of the meeting that we are leading, if you could give us an idea of the best way to request from you some more detailed information that could come to us prior to our applications. What would be the appropriate way for us to make those requests? Ranells: Thank you so much, Mayor Simison and Council Members and Trustees. The -- I always have to think in a simplistic way sometimes when we have very complex issues, but the history of those letters is just since I have been fortunate to be in West Ada has been interesting in terms of what City Council has requested us not to do, as well as things that we were requested to do. So, when I first came I was told -- I was asked not to send those letters out ever again, that it was -- that they were causing a lot of havoc and discontent among developers and so we -- we stopped sending them out and, then, time past and, no, we need to just send the letters out. So, we tried to modify the letter so there was an between kind of thing and so here is what I think our letters say now and I brought copies of them for you. There is a green light, a yellow light and a red light letter. So, the green light letter is when we look at the development area and we look at the schools around and what we are projecting is growth, we just stay neutral. So, we don't-- in the letter you will see there is -- there is no request. The yellow light is when we look and we see there is a development and there is a phrase in there that says we would request that it be delayed. So, for example, there is some areas that are going in that once Owyhee High School opens it will help take care of that and then -- and, then, we have a red light letter that actually says we -- based on what we know we would deny -- we would -- I don't know if we use the word deny. So, I think to answer your other question what would really help -- and I don't know if we would do it in a collaborative way with just a couple of people -- if you could -- if you could pencil in some pieces that would help you -- so, if you could kind of help us edit the letter, so that we are helping you as much as you are helping us that would be great. But it -- it has been interesting that -- the history of the letter we have sent out. Perreault: Thank you for sharing that. That helps me a lot. The perspective. So, would -- would we -- would you recommend that we as Council talk about that and collectively come to an idea of what we would like to -- I have some ideas, but we could do that later. Meridian City Council Meeting Agenda February 25,2020— Page 58 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 23 of 31 Ranells: I'm looking at Mr. Yochum. Okay. Good. Bernt: Mr. Mayor, just for the record, these questions have been added to the record as well, so -- Item 5: West Ada School District Board of Trustees Discussion Items A. Update on Owyhee High School/Pleasant View Elementary School/Idaho Fine Arts Academy Simison: Perfect. With that we will move into Item 5-A, which is an update on Owyhee High School, Pleasant Valley Elementary School, Idaho Fine Arts Academy. Turn this over to whom? Klopfenstein: I will start at least. I'm sure that Joe may want to jump in. I will pass these around. These are part of a presentation that we did -- the district did with the board. Kind of shows you where we are with Pleasant View. Circulate it first. So, Pleasant View right now -- we are looking at a 20 -- June 2020 completion date and the facility is pretty close. I think -- Joe, what was the -- when was that photo taken? About six weeks ago. Okay. So -- so, this is construction about six weeks ago. So, it's getting -- it probably has roofs on some of the buildings now and it's definitely getting close. So, I don't think that we are looking at any delays for Pleasant View Elementary and it looks like it's going to be a great asset. It's definitely on track. For Owyhee there is a video -- if you go onto the website -- the school district website you will be able to see a video of what this actually looks like. We have got-- gosh, it's coming together quite well. And, again, we are looking at an August 2021 completion. Probably the most controversial thing was the Owyhee Storm logo. Yeah. So -- but I think it's looking very good. So, I -- we don't see any -- any concern there. And, again, we are looking at probably under 2,000 capacity for that. So, it's -- it will be a very strong asset. And I think that area right through -- that corridor, that northwest corridor is our highest growth -- fastest growth area right now. So, having this up here is going to really relieve a lot of burden. Johnson: Will you let them know where Pleasant View Elementary is located at? Ranells: Pleasant View is in between Bell Tower and Bainbridge. So, it's off of Chinden and Black Cat. Klopfenstein: It's right there. See? Simison: And for any Council that hasn't been in the area, you can see all the homes that are -- Klopfenstein- Oh, yeah. Simison: -- in that area as well. Meridian City Council Meeting Agenda February 25,2020— Page 59 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 24 of 31 Klopfenstein: Yeah. They are just waiting to fill that. Are there any questions you might have about these two schools? Please. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I have been hearing that Owyhee is going to be full as soon as it opens. Can you share with us if that's true and where the -- the existing students -- which schools will they be coming from and how much of that will be new students to the area and how much will be just moved from Eagle or -- or Rocky. Klopfenstein: The majority right now -- that's a busing school, basically. There isn't a -- I mean there is a walk zone I guess and -- on paper term, but generally it's all going to be bused in and so we have Star, north Meridian and Eagle. That's where they are going to converge from. And, Phil, you may know a little bit more about that than I do as far as where some of them are coming from. Neuhoff: Yeah. Obviously, this is all subject to the attendance area we talked about earlier, but we have got significant overcrowding -- massive overcrowding at Rocky. Really significant overcrowding at Eagle. And so a good chunk of the kids my guess is that the solution from the attendance area committee is they are going to be looking at those overcrowding situations and taking them from sort of -- taking a good chunk of students from the northwest corner that are feeding those two schools. I don't know what the growth -- I -- last I saw -- and Eric can correct me -- I don't think it's actually going to be full exactly when we open it. There is -- I believe there will be capacity. But this also depends on this attendance area process. They could go and, you know, recommend something that would -- would have it be full, too, and I suspect that that isn't the direction that they are going to take. There may -- I think there is a possibility there could be some coming from Meridian High's attendance area, too, depending on how they draw the boundaries, but -- Perreault: Thank you. Smylie: You know one thing there when you do that, when you open a school, especially a high school, you have to -- a lot of times there is a ton of people that say they want to have their siblings continue at the same school their siblings attended. You have people that, you know, grandfather privileged type, things like that. So, it takes a couple three years to work those boundary changes to where they are full into the system and that's just based on people are humans. I mean, you know, I can remember that, you know -- you know, that everybody had their -- you know, everybody had their bedrooms painted blue and gold for Meridian High and, then, Centennial opens and, oh, my God, we got to go to maroon and silver and -- you know. And every single time we have opened a high school those issues happen and it -- it does take -- you know, it takes a -- you know, it's kind of like, you know, getting a jet -- jet off the runway, you have got to have a takeoff period and that's what will happen. Meridian City Council Meeting Agenda February 25,2020— Page 60 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 25 of 31 Simison: Councilman Hoaglun. Hoaglun: I had a question -- I wasn't on Council when -- when this was approved, so I want to talk about one of the other partners. But I want to correct you. It wasn't my bedroom, it was my bathroom. Smylie: Okay. I stand corrected. Hoaglun: I was the only high school you could go back to. But anyway. ACHD and other partners that we have to work with and we impact certainly, I was just curious, living on Ustick Road what -- what the plan is. Is that going to be widened? Is there going to be turn lanes I'm assuming? I'm just kind of curious. Can anybody speak to that? Because I -- lots of construction traffic on that road right now and there is no turn lanes and it gets interesting at times. Ranells: Mr. Yochum. It's the hot seat. Yochum: Yes. Thank you. So, the school district will be widening Ustick Road leading into the entrance of the new collector that we will be building that will be called North Whitestorm Avenue that will run all the way from Ustick up to McMillan. The developer to the north is conditioned by ACHD to expand McMillan to allow for a turn lane up there. We also have to expand the intersection of McDermott and Ustick to three lanes in all four directions that will remain a four way stop however, but there will be a signal at Ustick and the new collector road. So, it doesn't go all the way back to McDermott, but it goes the distance back for a turn lane. Hoaglun: Okay. I assume things were going to be happening, but I just wasn't sure. So, appreciate that. Yochum: We are waiting on some final -- final written comments from ACHD. We have resubmitted our traffic impact study when the development to the north was approved and so now we are looking for that final bit of analysis, so we can get our build applications and move forward. Hoaglun: Okay. Great. Thank you. Strader: Mr. Mayor? Simison: Council Woman Strader. Strader: I had a question and I don't want to go into the past or anything like that, but I was curious -- now we have heard this great update, we are going to have a dedicated planner for the West Ada School District. My hope would be -- and my question would be would you guys be open to including that individual in collaboration with you before you purchase land for future schools to make sure that that line of communication is wide open and that we are giving each other back and forth, both on our priority growth areas, Meridian City Council Meeting Agenda February 25,2020— Page 61 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 26 of 31 but, then, also getting that feedback back, so we can make sure that we -- as much as we can, right, trying to pick the ideal locations for future schools together. Smylie: One of the problems is Meridian is only about 36 percent of the district. That's a big problem. Johnson: Liz, are you asking for this land that would be purchased in the Meridian area? Strader: Right. Yeah. Johnson: Okay. Strader: Yes. Specific to Meridian and -- and maybe there are different ways to do that. Like we could have, you know, different liaisons that each of us could choose or -- you know, but just making like -- it feels like things have been clunky in the past and if we had a communication plan in place together, you know, maybe that would be a great way to help avoid future issues. If we had our planner that was dedicated to you and the transportation issues as a dedicated point of contact, perhaps you would be willing to have a point of contact back to us. Just throwing that out there. Klopfenstein: Yeah. I think it makes sense to have -- you know, definitely have conduits between the two organizations. Going back to Trustee Smylie's point, though, our view is like -- like that little box -- there is a little set of boxes over there on your map. Ours is a lot bigger and so we have got, you know, six municipalities we are basically working with and a lot of the decisions that Joe Yochum and others are making when they purchase land, it's -- it's -- it's probably with that bigger footprint and so definitely having communication is so important and I think we are all behind that, but just realize that some of the decisions are made with this -- it's a six municipality school district and so it might not -- if we were just --just Meridian, then, it would make sense, but if-- but looking at the -- it would look different looking at the --just realize we have a wider view and we kind of have to maintain that, if that makes sense. Simison: Maybe -- maybe just to add in -- so, I think that maybe the benefit that you guys don't have is the city is constantly in discussion with the people who are coming in for development applications and we know prospectively what may be occurring that you do not know before you make land purchases. Understanding that you have got to look larger, but at least from the city's perspective we may be able to help you find better opportunities in the future for sites. Ranells: For a good price? Strader: It will be for a good price. You know, I think that we are -- we are privy to a lot of information that you are not through our processes. If we had that conversation before you go to purchase, you know, as you are looking at sites, it may benefit you more than you realize in terms of finding the best location in the general area. So, I will just leave it at that. Meridian City Council Meeting Agenda February 25,2020— Page 62 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 27 of 31 Johnson: I think it-- I think it would be great to have the information in the decision making process. I mean I can't imagine why wouldn't you want to have the information. And that -- and, like you said, understanding there is a lot of factors in that decision, but that --just more informed decision making is always a good thing. Simison: I know the -- you know, for all of our interviews that we have done in executive session, the conversation -- so, it's just whatever your comfort level is, either through that process. I will leave it to Dr. Ranells to determine through -- as we either bring somebody on our conversation or don't. Smylie: Yeah. Because one -- a very real consideration is you have got to get into the mind of the contractors. They are going to build where it's cheaper and it's cheaper to build out in the rural county than it is within the city. Then after you have built, then, you come apply to get into the city and they are gone. But, you know, that's -- my old boss in Boise used to say it's called drive until you qualify and that's -- you know, that's just a practical issue. B. Bond and Levy Updates Simison: Well, we are five minutes away. I heard that there is some people that have got to leave at 6:30, so could we move into Item 5-B at this point in time. I know we didn't hear about the Fine Arts Academy, but maybe we can roll that in into this conversation as part of the discussion a little bit on Tuesday. Klopfenstein: Well, the -- the Fine Arts Academy we approved with conditions. We have to do some additional review, but we did approve that the other night and so that will be a facility -- I believe it's -- the budget is 12 million -- or just under 12 million at this point. It will -- it will not have a theater auditorium like we were hoping to roll out, but we are going to be starting on phase one and, hopefully, in a few years maybe be able to look at an auditorium. Simison: And do you want to share with them -- I don't think everyone knows where it is or anything about it. Klopfenstein: I beg your pardon. Sorry. The IFA project is over at the -- it's right next to the DSC or the school district building -- main school district building over on -- Ranells: East Central Drive. Klopfenstein: Thank you very much. And it -- we have -- it's actually near your -- your soccer fields, which we -- we help them, so the -- that area right there also maybe a big dream someday might turn into a bigger project, you know, you could do a bigger auditorium of some sort, you know. That would be wonderful. Ranells: Keep dreaming that dream. Meridian City Council Meeting Agenda February 25,2020— Page 63 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 28 of 31 Klopfenstein: Okay. Because it's got plenty of parking. But I think it's definitely a dream of ours to get those kids settled. And also -- as far as the bond proposal goes, we still -- we have not voted to approve it yet, but we will be looking at that during the next meeting. Do you know what's on -- does everyone know what's on the bond coming up? Simison: I don't think they do. Klopfenstein: Okay. If I could, I could just go very quickly over what's on the bond. It won't take more than a minute. So, the bond is about a 62 million dollar bond, which it makes it one of our lower bonds we have had over the past, what, ten, 15 years. Generally they are a bit higher. And, obviously, we have money for Blue Valley Elementary. That will be a capacity of 750 seats we are adding and that's down south about Hillsdale area. Okay? Perreault: Say that again. It's where? Klopfenstein: It's south of that Hillsdale area. Ranells: It's Kodiak -- it's over by Victory. We own some land. Klopfenstein: Blue Valley. Yes. Another project we have is like in Eagle -- it's Eagle Elementary replacement. Right now we have an -- an elementary school which is -- it's a very badly built school and that area needs badly to replace it. So, that's about a 19 million dollar project that will support about 150 kids. We have a new CTE center that will add about 700. That's about seven million. Centennial High School classroom addition. Perreault: Can you slow down. I'm sorry. Klopfenstein: I beg your pardon. I'm sorry. I was just making use of your time. So, we have -- okay. Perreault: Okay. Klopfenstein: So, I can make a copy if you would like. I will be happy to send that out to everyone. But the CTE -- we have a new CTE center for seven million. Centennial High School, looking at a classroom addition for 1 .7 million and that would help increase capacity at that school for about 180 kids. Desert Sage classroom addition. That would increase capacity by about 200 seats and that's about 2.3 million. Bernt: Where is that at? Klopfenstein: And, then, also Lake Hazel we are looking at a remodel there for about ten million. Lake Hazel is one of those weird places that doesn't have -- what do they call it? Internal heating or -- Ranells: The heating system -- we don't have -- we have the air -- Meridian City Council Meeting Agenda February 25,2020— Page 64 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 29 of 31 Klopfenstein: It needs to be added. Ranells: We have forced air. We have a forced air -- Klopfenstein: It's a very weird thing. Ranells: Yes. Klopfenstein: That's the last one we had. And we also have playground safety equipment improvements, which are needed for safety for the --for the elementary schools and that's about 3.7. So, that all adds up to about 62. Ranells: And we are looking at surveying the committee to see if they would support the auditorium for IFA. Klopfenstein: Exactly. So, if we can we will try to fit IFA it into that as well. But right now we are just looking at phase one for IFA. Neuhoff: I might also just briefly mention we approved the supplemental levy authorization for a supplemental levy election in May as well. That's just shy of six percent of our overall budget. Klopfenstein: Yeah. Simison: Is that just a continuation of the current -- Neuhoff: Yeah. It's a current -- same level as -- same dollar number level as the previous -- Klopfenstein: And in the way we are actually pricing these out, we -- we basically reduce debt along with -- if we increase the debt we are also reducing debt. So, really it's not changing the -- the taxes people would be paying at this point. It would be pretty much even and so, hopefully, it's an easy sell. Simison: Council, are there any questions? Strader: Mr. Mayor? Simison: Council Woman Strader. Perreault: I have a -- not so much a question, but -- but perhaps a recommendation. I have had the privilege of -- of being involved in the political arm of the Boise School District and we oftentimes have the districts that come before us and talk to us about collaborating with them from an endorsement standpoint and maybe even financially as you go through the campaigns to get the bonds passed by voters and we --we saw Boise School District go through the process and do an exceptionally fantastic job as they put Meridian City Council Meeting Agenda February 25,2020— Page 65 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 30 of 31 together a campaign to get public support and so I'm curious if -- well, I guess the question. I'm curious if you have gotten that far yet in discussing how you go about getting -- gaining public support or if you are waiting to decide that until after you collectively approve moving forward with the bond. Klopfenstein: We are open for anything, but, yeah, we haven't -- we haven't -- Neuhoff: We have some legal constraints on what we can do. Klopfenstein: Exactly that, too. Neuhoff: Really serious limitations on what we can do for applicants. Strader: Mr. Mayor? Simison: Yeah. That needs to be done through an outside group. Perreault: Yeah. That much I knew. Strader: Mr. Mayor, I just want to understand just how will -- will the bond get us where we need to be? So, I'm hearing the 14,400 kids in the pipeline. I just wrote this number down and that could be incorrect. It could be correct. I don't know what your capacity is and I'm just like back of the envelope thinking, yeah, okay, maybe this adds another thousand to capacity. I mean we do you -- where do you -- where are we now and where does this take us to if this bond goes through? Neuhoff: I can try to address it. So, over the last four years -- let's say 650 students a year as a good average. I think the numbers I saw in terms of capacity from this bond is on the order of like 1,700 kids. It's about three years worth of enrollment for us and, then, you know, there will be another bond, you know, and, then, part of that it's -- you know, our process is reactive, but it also -- you know, it would be great to be able to say -- you know, do what Clark county does that Eric was talking about and have this monster bond where you can sit there and build out and be more responsive to where the growth actually happens over this protracted period of time. We don't really have that. Strader: So, like a ten year -- Neuhoff: Yeah. That would be a nice thing, but we don't have that option, but, you know, one of the -- one of the things we -- you know, on our reactive bond is that you are -- you are responding to where the growth is happening. So, this is -- this takes care of about another three years, you know, roughly. I mean hard to have the crystal ball, but -- you know. And, hopefully, we will have something else come down the pike when we are totally clear where the need is. Klopfenstein: The challenge, unfortunately, is if it doesn't pass. I mean that's -- that's a little bit of a concern for us. And if it doesn't pass then -- then I'm afraid the situation in -- Meridian City Council Meeting Agenda February 25,2020— Page 66 of 342 Meridian City Council-West Ada School District Joint Meeting February 13,2020 Page 31 of 31 south of -- south Meridian is going to be challenging and so you will get lots of -- lots of phone calls then I'm sure, you know. Strader: Mr. Mayor, follow up. We are receiving a lot of feedback now about south Meridian and I just --just speaking for myself, but I think what would be great is to really get a feel for how-- how bad is that worst case scenario, what is realistic for a bond, how -- how much of the overcrowding are you alleviating with the bond now and, then, if you did have projections of you know what's been approved, right, like you know what's in the pipeline and can you address that with the bond and I -- I don't know how that works legally. But I'm just curious if you are considering that. Because the issue is bond fatigue issue, just speaking my own opinion. People get fatigued. So, it feels like -- if I'm putting myself in your shoes, make a, you know, appropriate material request for what we know is coming, what we know is happening now, is what I would encourage you to do, as opposed to setting ourselves up for a continuous systemic overcrowding. Perreault: I apologize since I'm just new to this meeting. Do I address you for the entire meeting or do I address Dr. Ranells through their portion? Simison: They put me in charge for the entire meeting. I do want to try to be respectful of people's time. I know people have to leave. So, unless there are -- there can be comments afterwards or questions for anybody that has some. So, unless there is something really pressing I would ask that we bring the meeting to a close and let people follow up individually if necessary. Does that work? Okay. With that do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we adjourn tonight's meeting. Hoaglun: Second. Simison: I have a motion and a second to adjourn the meeting. Is there any discussion? If not, all those in favor signify by saying aye. Nays? Ayes have it. We are adjourned. Item 6: Future Meeting Topics MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 6:35 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 02 / 25 / 2020 DATE APPROVED Robert E. Simison, Mayor CHRIS JOHNSON - CITY CLERK Meridian City Council Meeting Agenda February 25,2020— Page 67 of 342 C-/WE IDIAN-- ITEM SHEET Council Agenda Item - 3.A. Presenter: Estimated Time for Presentation: Title of Item - Growth and Comprehensive Plan Discussion Meridian City Council Meeting Agenda February 13,2020— Page 2 of 4 i I Page 2-8 2.05.01c This section talks aboutjoint use agreements. What does the city envision in regards to joint use agreements with West Ada? What types of facilities (school use,park use,public transportation)? i 2.03.01c i This section identifies workingwith West Ada and developers to identifyschool sites. Does the city have a size threshold,in terms of total homes being proposed for development? Is there a minimum size established either based on the total number of acres or proposed residential units? 2-11 Economic Goals This section talks about doing market analysis to determine industry trends. Has the city already done such an analysis? Are there programs the school district could developto support the findings in these studies based on their findings? Could we partner in bringing industry representatives and school district staff togetherto develop industry advisory groups forour CareerTechnical Education programs? Page 3-4 3.01.01 A This section discusses evaluating growth,specifically in the area of school enrollment. We appreciate this, and think it would be worth discussing how best to coordinate this effort? Let's talk about the level of detail we can provide regarding school enrollment. For example,ratherthan just enrollment numbers and capacity,would you also like to know if there are any available classrooms, or are all the classrooms in use because of the many programs for low income,special needs,gifted and talented,and non-english speaking students be useful in your decision whether or not to approve a proposed subdivision at a given point in time. Information on future schools could also be useful in determining when a subdivision could be approved if there is no school capacity at the time anew subdivision is proposed. 3.02.01 A This section talks about providing city services in high growth priority areas. Are these areas already identified? Do or will the priority areas change overtime? This planning will be useful in identifyin g school site and construction priorities. 3.03.02 A Thissectionidentifiesworkingwithserviceproviderstoidentifyhigh-growthpriorityareas. What data would you like from West Ada in this planning effort? i 3.09.01 B This section talks about encouraging recycling. Are there programs the city and West Ada could partner into achieve this goal? Student volunteer programs? Recycling pick-ups at schools? I Page 4-5 4.04.00 This area discusses the development of a pathway system in the city. What should the citing relationship be between these pathways and schools? Close proximity promotes good routes to schools,but also brings unidentified adults in proximityto schools? Table 4.5 This tale sets out public safety goals. We have an excellent relationship with the Meridian Police Department and greatly value our partnership keeping out schools safe. Are there ways we could even further improve our partnership and/or better coordinate our safety efforts? Table 4.2 This section talks aboutsome issues around traffic and also reducing emissions. We have implemented programsto prevent idling of passengerand busvehicles at schools and have just started adding some propone buses to our fleet. As the community grows,the numberof studentswhoride buseshas remained constantfor20 years despite the overall increase in enrollment. Doyou see other opportunities for West Ada to helpachievethisgoal? Table 5.1 This table outlines some goals regardingthe character and design of buildings and roadways within the city. Many of our schools rely on portable buildings to support student enrollment numbers. For example,Hunter,Siena,chaparral,Barbara Morgan,and otherschools,have portable buildings. As we plan for school needs,what is the city's views on portable buildings? Should we try and meet facility needs without the use of portables? What about YMCA programs that are located at our schools(for example Ponderosa and Siena)that operate out of what are essentially permanent portable facilities— do these conform with or help you meet these goals? Page 5-5 5.01.03 This table spells out some goals for community pride. We think this is an opportunity for our studentsto become good future citizens. Our students do a lot of volunteer work in the community. Is there a resource at the city that could help schools identify volunteer opportunities that students could participate in? C-/WE I� ITEM SHEET Council Agenda Item -4.A. Presenter: Estimated Time for Presentation: Title of Item - Update on Owyhee High School/Pleasant View Elementary School/Idaho Fine Arts Academy Meridian City Council Meeting Agenda February 13,2020— Page 3 of 4 C-/WE I� ITEM SHEET Council Agenda Item -4.13. Presenter: Estimated Time for Presentation: Title of Item - Bond and Levy Updates Meridian City Council Meeting Agenda February 13,2020— Page 4 of 4 2018 BOND - $ 9510001000 CONSTRUCTION STATUS West Ada , 9 ,a — SCHOOL DSTPiCT 771 " Mountain View High School Expansion • 15 Classrooms • 1 Engineering Lab • Bathrooms • Workroom/Conference Rooms • Expanded Cafeteria • Status — Completed • Star Elementary -r.yM= Expansion - =` • 8 General Education Classrooms • 2 Pre-School Classrooms .- • Bathrooms • Offices/Conference Room/Workroom • New Gymnasium • New Cafeteria/Kitchen • Expanded Parking Lot - • New Parent/Guardian Drop Off • Status: 3/1/20 Phase One Completionflfff[I[ ' z - - f 8/1/20 Phase Two Completion T I �A55�OM �e� � P��a��pMar McPherson _ { OFF F�I�1EI II Expansion • 6 Classrooms I V � NE4V P,4RK1 NG � CLASSROOM a,assaoan� FOR'33 � • Bathrooms Nc R • Staff Workroom • Expanded Parking Lot anvr - F-F # r WORKRWN 1 --- — • New Parent/Guardian Drop Off JE J + - r f GIRLS ..'(�. z, • Repair/Relocate Gravity Irrigation : ..........,..... IRfi AT N PIPE +I ' L ❑❑Ell]❑❑Ell] -- -- --- — — — — — — — • Remove Portables ❑LJ Ell]❑LJC]❑ ❑❑❑LJ❑LJ❑LJ music ROOM GLW@0§01❑❑Ell] ❑C]❑❑❑C]Ell] t • Status: Gravity Irrigation Underway LEI Ell]EEI"l=] a _ November 2020 Completion •"•� - — _ `� N— r�liih i i IIIII1gIu�Illllllld'�� '�_u ' Pleasant View Elementary �,YfiftudnlfilYl�„ il{f�!!ph[yll IIII Vlir IIp1,11N��If 3ru �� ?_Y • New Elementary Schoolno } �W_ _ A7 ,; • 650 Capacity y ►` �`, • Status: June 2020 Completion l - I.I Rh + „ ys{i 0., l Owyhee High School • New High School • 1800 Capacity • Status: August 2021 Completion W H E E • Owyhee High School • Drone video password - cmcompany i i LONG RANGE PLANNING History of Bonds in West Ada Hand out Projection Methodology TWIN Mips rim min _ � � , � dial_■'.1. �!r�l-��i�► .� Rolm a _ ■11■■'■■■ qv F \ ■■■■N Projection Methodology Forecasting enrollment requires taking several factors into consideration : • Current enrollment by school level , attendance area , and geographic area • School capacities • Historic rates of enrollment increase • Mapping of proposed subdivisions • Calculating enrollment increases based on proposed subdivisions • Evaluation of COMPASS residential construction estimates • Estimation of the timeframe of new construction Projection Methodology Calculating Future Enrollment Current Enrollment + ( # plats X . 8 students per household ) / 13 grades = new students per grade b_y geographic area Over what period of time ? Currently @ 681 students per year Projected Future School Needs Bond Date Project Opening Date 2018 Owyhee High School 2021 Pleasant View Elementary 2020 Star Expansion 2020 Mary McPherson Expansion 2021 2020 Elementary South 2021 2022 Elementary School South 2024 Elementary School Mid -West 2024 Elementary School North 2024 2024 Middle School - Mid - West 2026 2026 Elementary School Mid - West 2028 High School 2029 Future School Sites WASD Owned Potential Real Property Donations • Blue Valley Elementary ( Linder and W American Fork Dr, • Avimor Elementary I and II ( Hwy 55 , Ada County) Meridian ) • Belvoir Estates Elementary ( W Beacon Light Road and N • Brookside Elementary ( Ustick and N Venable Ave , Meridian ) Palmer, Eagle ) • Grove Elementary (Ten Mile and Amity, Ada County ) • Dry Creek Elementary ( Dry Creek Ranch , Ada County ) • Linden Park Elementary ( Ustick and Black Cat, Meridian ) • Murgoitio Elementary ( S Cole Road , Ada County/ Boise ) • Owyhee Elementary ( Ustick and N Owyhee Storm Ave , • Spring Rock Elementary ( S Five Mile, Ada County ) Meridian ) • Roseland Elementary ( W New Hope Road , Star) • Star Elementary ( N Pollard Lane , Star ) • Amity Middle School ( Amity and S Hillsdale Ave , Meridian ) Potential Real Property Purchases/ Exchanges • Kuenzli Middle School ( Chinden and N Levi Lane , Meridian ) • Grove High School ( Ten Mile and Amity, Ada County ) • Baraya Elementary ( Black Cat, Meridia • Star High School ( N Pollard Lane , Star) Pinnacle Elementary ( S Locust Grove ad , eridian ) • New CTE Center ( N Locust Grove Rd , Meridian ) • Spring Rock High School ( S Five M ' , Ada County ) • E Central Drive Site ( 915 E Central Drive , Meridian ) ATTENDANCE AREA PROCESS Typical Project Timeline Community Informational Meetings Wednesday , January 23 - Hillsdale Elementary , 7 pm Monday , January 28 - Ponderosa Elementary , 7 pm Wednesday , January 30 - Hunter Elementary , 7 pm Attendance Area Committee Meetings Tuesday , February 5 Thursday , February 7 Wednesday , February 13 Tuesday , February 19 Thursday , February 21 Wednesday , February 27 Public Presentations of Attendance Area Proposal Tuesday , March 5 - Hillsdale Elementary , 7 pm Wednesday , March 13 - Ponderosa Elementary , 7 pm Thursday , March 21 - Hunter Elementary , 7 pm Presentation to Board of Trustees Tuesday , April 9 Current Elementary School School Enrollment and Capacities Boundaries - than �rSchool Willow - - • 1 South East Meridian Pepper Ridge 650 584 ■11■■ ■I� Il �■' Siena 650 . 1 Committee Assignment • Propose an attendance area for Pleasant View Elementary • Attendance area for Pleasant View will go into effect Fall 2020 • Consider elementary level schools where changing attendance areas would optimize enrollment , including Hunter and Prospect Elementary • Determine if there is any attendance area change or policy recommendation to reduce / cap Hunter ' s enrollment for 2019 • Consider options for reducing overcrowding at Hillsdale • The self - contained GT program will move to Siena fall 2019 , redu Hillsdale ' s enrollment by 70 students • One tuition kindergarten program will be eliminated , openi up one additional classroom for fall 2019 • Considered options to reduce overcrowding until a ne elementary school is built south of 1 - 84 Committee Meetings to Create Attendance Area P ro p o s a I The committee members began as two independent subcommittees Attendance Area Committee Meetings Each subcommittee creates an Tuesday , February S attendance area proposal . Thursday , February 7 Each subcommittee tries multiple Wednesday , February 13 variations of possible future Tuesday , February 19 attendance areas while working on a Thursday , February 21 proposal Wednesday , February 27 After each subcommittee comes up with a proposal , each group presents its proposal to the entire committee • The entire committee again con rs ,� � � I � multiple variations or possible f re ;. _ �' � � attendance areas and also n - - - _ _ - . _ to implement the propos - - � Finally , the entire committe grees to a � modified version of the pr posals � -' This version is presente o the public • Modifications to the riginal proposal are • � j >- . ;; �, considered based on public input . • • - • • - - • - • • • • • Imp AP 0 <_of s , ,= a 1• tire• a. LAMORM Of .04 of Alve MR = `'tip t� 'w � ' 3 ` r>(i. �. is o • � • 13 • :��fr: . t. . ja " V } 0 Al i Proposed Pleasant View Elementary Attendance Area Pro * ected Enrollment _1 Usfick Elementary Enrollment . . Capacity South Net available seats , - 180 Donnell ' s capacity is capped , " ' operating with 2 permanent 700 650 '• portables , , , 8463 homes south of the 1 = 84 , , have been approved for - - construction . These homes will • " 340 generate 3, 125 elementary_ Wo HA students 200 Hillsdale Elementary h 100 preliminary plats , whi generate 504 ele , Donnell Desert - Lake Hazel Mary Mac Pepper - Sieno Silver - Hillsdale students Capacity Enrollment Mary McPhers entary has 2074 preliminary plats , ELEMENTARY SCHOOL ENROLLMENT - hich will generate 766 SOUTHCAPACITY elementary age students POTENTIAL PROJECT # 1 : ELEMENTARY SCHOOL SOUTH OF k84 ► Blue Valley Elementary ( named I ITafter one of the original ! . _ common schools before West Ada was formed in 1950 ) - ► 67 , 000 square feet . Build with the same design as Pleasant View and the elementary _ - schools built since 1996 . ' ► Capacity : 650 stude go �� ► Located on th est side of Linder Road etween Overland ' and Victor Committee Survey Results : Elementary School Which of the following projects do you think should be included in the May 2020 band proposal.: Elementary school south of I-84 Exclude ' Did not Answer' Yes 68 98.55 No 1 1A5% (Did not answeO 0 0400% Total Responses 69 POTENTIAL PROJECT # 2 : REPLACEMENT OF EAGLE ELEMENTARY • Opened in 1959 • The main building is 22 , 229 square feet • Parking lot creates a significant traffic issue • The campus is split between the upper and lower level The lower level was originally a= build in 1939 and remodele 1953 Classrooms are smaller a standard West Ada mentary - schools Cost : $ 19 milli n for 650 student capacity school POTENTIAL PROJECT # 2 : REPLACEMENT OF EAGLE ELEMENTARY New school would be located on the west side of the campus I 1 ,, , _ ,. Parking at the_ � n � P g upper lot would be expanded , including a new bus drop - off loop : Design would correspond with the school ' s art theme it it I- Lower level would be used for no of f »4 � ,.,, . purposes - r Ti ; � IT' I ' M ` - Google i1 Which of the following projects do you think, should be included in the May 2020 bond proposal.: Eagle Elementary School replacement Exclude 'Did not Answer' Answer Res Percenta Yes 65 94.20% .......................__....__.-....._..._....................... _ . _ ..._........ _ ........_.. _ .....__._.._...-..__..._..._._._._.............................__ .__............._. _ _............... _................_........_......_._........_......... ._._...._...._._..__ ...._.......r ....... No 3 4.35% (Did not answer) 1 1.45% Total Responses 69 -- ; POTENTIAL PROJECT # 3 : CAREER TECHNICAL CENTER i I i i POTENTIAL PROJECT # 3 : CAREER TECHNICAL CENTER Computer Science Programming and Software Development Web Development and Design Add Computer Support and Network Support Welding Expand facility space to meet student demand for the program Early Childhood Education Provide stand alone space for the program to qualify as a CTE pathway Offer on -site daycare as part of the capstone class Education Assistant Provide space for a capstone class in a stand alone facility Develop skills for students to go on and major in education Collision Repair Cost : $ 7 mil ' r Offer Collision Repair 1 to meet student demand for the program 20 , 000 sq of facility Residential Construction Move program to new CTE center locate on 12 acres Use existing space at Renaissance to expand architectural design adjq ent to Central and engineering Ac demy Committee Survey Results : CTE Center ® Which of the following projects do you think should be included in the May 2020 bond proposal.: Career Technical Center U Exclude 'Did not Answer' Percentage Yes 61 K41% No 5 125% (Did not answer) 3 4.35% Total Responses 69 Which of the following projects do you think should be included in the May 2020 bond proposal.: Desert Sage Elementary classroom addition I POTENTIAL PROJECT # 4 : CENTENNIAL HIGH SCHOOL - SIX CLASS ROOM CENTENNIAL HIGH . . ADDITIOff 14 • Capacity : 1900 - Enrollment : 2124 � ' _ _ : j , � Eliminate use of portables 6000 square feet -- Daylighting on secOFd f oor Cost : $ 1 . 7 illion ! Committee Survey Results : CHS Addition 0 Which of the following projects do you think should be included in the May 2020 bond proposal,; Centennial High School classroom addition Exclude 'Did not Answer�,W111 Yes 57 82.61% No 8 11259% (Did not answer) 4 5180% Total Responses 69 POTENTIAL PROJECT # 5 : DESERT SAGE ELEMENTARY SCHOOL - SIX CLASSROOM ADDITION • Capacity : 650 OF • Enrollment : 660 • Eliminate use of portables • Provide space for special programs • Provide space for community school program Cost : $2 . 3 n i ion M Which of the following projects do you think should be included in the May 2020 bond proposal.* Desert Sage Elementary classroom addition 0 Exclude 'Did not Answer' Yes % i 57 $261 � No 11 15.94% (Did not answer) 1 1,45% _.........._.............. _ � _ _ ......................................_ _ .__._..._ _ _ ...._........_.__......_..._.._ _...._...._.._...._.................................... _ ......._. .__......__ _......_........................._ ___ ....._.........._._......._._................... �_ ......... Total Responses 69 POTENTIAL PROJECT # 6 : LAKE HAZEL MIDDLE SCHOOL REMODEL qW • Lighting • HVAC / Ductwork • Drop down ceiling • IT infrastructure • Classroom remodels • Bathroom upgrades x Cost : $ 10 million Which of the following projects do you think should be induded in the May 2020 bond proposal.: Lake Hazel Middle School remodel Erclude 'Did not Answer' Percentage Yes 63 91.30°6 No 5 7.25 n (Did not answer) t t 45% Total Responses gg POTENTIAL PROJECT V . ELEMENTARY PLAYGROUND SAFETY UPGRADES i row ► Replace Softfall with synthetic E turf to create safer surface I , ► Reduces ongoing maintenance / replacement costs ► Upgrade equipment at o s ��• , ' _ �` ` k with older playgroun equipment Cost : $ 3 . 7 illion Which of the following projects do you think should be included in the May 2020 bond proposal,: Playground safety and equipment upgrades Exclude 'Did not Answer' Yes 56 $tt6% No 11 15,94% (Did not answer) 2 2.90A Total Responses 69 I BOND PROPOSAL SUMMARY - ► Blue Valley Elementary - $ 19 million - capacity 750 �,,� �g r ► Eagle Elementary - r js _ - � � ► CTE Center - $ 7 million - capacity 500 ! ' ► Centennial Hig h School Classroom Addition - $ 1 . 7 �� i , million - capacity 180 �, �t � , ,i � '�� , , � ► Desert Sage classroom Addition - $ 2 . 3 million - ��`�` ' ! � � capacity 200 _ , � � _ ► Lake Hazel Middle Scho Remodel - $ 10 million �, � � ' ' ,' :' ► Elementary Play ro d fety _ I p -� ' , ► ._ _ ! a- . Improvements - �3 . million - ► Total Bon Proposal : $ 62 . 7 milli n