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2020-01-08EIDIAN,- I DAHJ PARKS Ft RECREATION COMMISSION REGULAR MEETING • MINUTES Meridian City Hail 33 E. Broadway Avenue, Meridian, Idaho Wednesday, January 8, 2020 • 5:30 p.m. The Meridian Parks Er Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Dom Gelsomino called the meeting to order at approximately 5:31 p.m. MPR Administrative Assistant II Rachel Myers took roll -call attendance as follows: X Dom Gelsomino, President X Michelle Jensen (arrived at 6 p m ) X Jo Greer, Vice President(departed at 6 50 p m.) X John Nesmith (arrived at 5:33 p.m.) X Keith Bevan X Creg Steele 7 Jennifer Bobo X Jessica West X Abbey Hutchins Others present were: City Council Liaison Brad Hoaglun; MPR Department staff— Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation Manager Garrett White, Marketing Coordinator Shelly Houston, Pathways Project Manager Kim Warren, Et City Arborist Elroy Huff; Deputy City Attorney Emily Kane; Et Citizens Edith Huff Et Franco Gelsomino. 2. Adoption of the Agenda Commission President Dom Gelsomino entertained a motion to approve the agenda as presented. Commissioner Creg Steele moved to adopt the agenda. Commission Vice President Jo Greer seconded. All were in favor of the motion. 3. Approval of the December 11, 2019 Special Meeting Minutes Commission President Dom Gelsomino entertained a motion to adopt the minutes as presented. Commissioner Creg Steele moved to approve the minutes. Commission Vice President Jo Greer seconded. All were in favor of the motion. 4. Announcements Parks & Recreation Commission Meeting Minutes - January 8, 2020 Page I of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. a. Upcoming Events - Shelly Houston MPR Marketing Coordinator Shelly Houston highlighted some upcoming special events from a flyer, which is attached to these meeting minutes. Copies were handed out to the Commission. 5. Old Business -NONE 6. New Business a. Commissioner Jessica West Recognition MPR Director Steve Siddoway recognized Jessica West as the Commission's President for 2019. As outgoing President, Steve presented her with a Certificate of Appreciation and award plaque. Shelly Houston snapped a photo. Everyone applauded her for her outstanding efforts and valuable contributions in serving as past President. b. MPR Forestry Update - Elroy Huff MPR City Arborist Elroy Huff provided a Forestry Update via a PowerPoint. Copies of his slides are attached to these meeting minutes. He announced he will be retiring from the City of Meridian in February 2020. The Commissioners thanked and applauded him for his many years of service. 7. Workshop a. Pathways - Kim Warren MPR Pathways Project Manager Kim Warren provided a PowerPoint presentation regarding pathways which covered an overview, pathways approach—history and policy, current connection projects, and potential near-term projects. Copies of her slides are attached to these meeting minutes. Kim then solicited input from the Commission in terms of the following pertaining to pathways: • What is missing? • Are there gaps in the system? To kick off the workshop portion, the City of Meridian Planning Map tool was used to provide a virtual tour for the Commission. • Commissioner Creg Steele inquired about a potential connection east of Meridian High School—Linder to NW 12th—Camellia Lane area to help move the students to/from Meridian Middle School. This is an area where the proposed pathway crosses multiple privately -awned lots. There was discussion about how access could be made possible, which would be very difficult and hard to predict the cost and timing. MPR staff will look into an on -street (low - traffic volume) route east on State or Pine to 12th to the north and have a discussion with the irrigation district. Parks rr Recreation Commission Meeting Minutes - January 8, 2020 Page 1 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • 8th Street Park North needs a crossing of the Creason Lateral and a paved pathway through green space (HOA -owned) to connect neighborhoods to the Bud Porter Pathway and 8th Street Park. Currently there's an existing dilapidated check structure that is being used but isn't built to any kind of public safety standard as a crossing location, which is indicated with a yellow circle, depicted below. Also highlighted is a proposed paved connection to the Bud Porter Pathway at Five Mile Creek. • Commissioner Steele also expressed the need for more north/south connectivity; i.e., to the schools, the South Meridian YMCA, etc. and get them in the plans prior to subdivisions being developed. • President Dom Gelsomino inquired about an area just north of Acarrera Lane on the east side of Ten Mile Road. MPR staff noted the blue line depicted on the map below that runs through Lighting Place and Gray Cloud Way represents a canal that has been tiled. Parks rt Recreation Commission Meeting Minutes - January 8, 2020 Page 3 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • From Commissioner Michelle Jensen's standpoint, Woodbridge Subdivision near Locust Grove and Franklin is where she would be most interested in pathway connectivity. She expressed this would be a critical area mainly because of two communities, a lot of new development in the area with mixed uses, and having a way for residents to get somewhere, as they are surrounded by industrial. • Commissioner Michelle Jensen advised further scrutiny of and the need for connections in the area southwest of Cloverdale and Overland where there are a lot of homes being built in South Meridian. In addition, she expressed this should be a high priority to allow for children to have safe pathways to get around. Parks Ft Recreation Commission Meeting Minutes - January 8, 2020 Page 4 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Commissioner Jessica West reminded MPR staff to keep on the radar the connection from Discovery Park to Eagle Road and northward to Hillsdale Park where the Commission had previously looked at this area. Commissioner Jessica West inquired about the Locust Grove and Chinden connection to Eagle and the Boise River Greenbelt. Has a pedestrian route been considered in ITD's plan for West Chinden Blvd.? A cost share agreement has recently been drafted to include a ten -foot -wide multi -use pathway on the west side of Locust Grove south of the intersection. The Commission virtually toured the intersection on the GIS map, reviewing connections south as far as McMillan. Multi -use pathway or sidewalk exists much of the way, (west side) but is not continuous. Yellow -highlighted segments indicate runs of an existing five -foot -wide sidewalk fronting two churches, the Reserve Subdivision, and the Tustin Subdivision. Ownership of these segments involve single owners or in the case of subdivisions, common lots. It's reasonable to expect that the City may be able to obtain easements to undertake sidewalk widening projects in yellow areas. This is not part of the highway 20126 rebuild. Parks Ft Recreation Commission Meeting Minutes - January 8, 2020 Page 5 of 9 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Commissioner John Nesmith inquired about the NW corner of Locust Grove and McMillan. There's a segment that needs completion on McMillan Road between the Tustin Subdivision pathway and Locust Grove (yellow highlight). This could be a relatively straightforward project, if easements may be obtained. The pathway segment spans two parcels with the same owner. • Commissioner Jessica West was interested to know if the future connection at Linder and Locust Grove up to the Boise Greenbelt to the City of Eagle along the Boise River would be the next opportunity. MPR staff members have received a letter from F.A.C.T.S. (Foundation for Ada Et Canyon Trail Systems) regarding plans for widening Linder from Chinden to the north, which would potentially be Meridian's access to Eagle Island State Park. F.A.C.T.S. requested a letter of support to ACHD for some of the things they have identified. MPR staff will review the concept plan and meet with the Legal Department on next steps. There is already general support from the MPR Commission regarding making this connection. Parks & Recreation Commission Meeting Minutes - January 8, 2020 Page 6 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • MPR Parks Superintendent Mike Barton stated in the Meridian Pathways Master Plan there is a proposed connection from Margaret Aldape Park through Duck Alley east to Linder Road. MPR staff want to secure a connection across Linder Road (via a pedestrian underpass at Linder Road). This would make an easy connection between Margaret Aldape Park and Eagle Island State Park with pathways/trails on the south channel through Eagle. • Commissioner Creg Steele inquired about West Meridian Regional Park (AKA: Borup/Bottles Properties) on Cherry Lane near McDermott. It will be important to establish map connections to ensure strong pedestrian access to this proposed park from the new high school being built. i i Parks & Recreation Commission Meeting Minutes - January 8, 2020 Page 7 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings. Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Commissioner Keith Bevan asked for an update about the Trailhub on Ten Mile Road near Reta Huskey Park. The ACHD road widening project along Ten Mile from Ustick to McMillan has started. The trailhub parking lot will be constructed in conjunction with the road widening. Plans for trailhub amenities, art, and landscape are currently at about 50%. Plans will be complete in time to construct around fall of 2020, after the Ten Mile Road widening is complete. Commissioner Keith Bevan inquired about the Five Mile Creek Pathway, Segment D project between Ten Mile and Black Cat north of Ustick Road. There has been some movement with the Waste Water Resource Recovery Center and their expansion with land owners looking to sell. This segment may potentially be constructed as part of private development. The City may need to install a bridge across Ninemile Creek. For future pathways workshops, there was some discussion about gathering around printed large-scale maps spread out on a table, using pens and markers to draw on, and making notes for potential pathway connections for a more hands-on, interactive approach. The electronic interfacing method was used this evening to accommodate streaming purposes. 8. Staff Reports MPR Steve Siddoway reported on the following: Parks & Recreation Commission Meeting Minutes - January 8, 2010 Page 8 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. New Community Center/Civic Block - There is a design kick-off meeting scheduled for January 9, 2020 to answer preliminary questions about programming, sizes of rooms, etc. so they can get to a concept to bring forward to the MPR Commission. Around February/March 2020 is when MPR staff will get the consultant team before the MPR Commission to give a more detailed update. This is a very active and important project. 9. Adjourn Commission President Dom Gelsomino entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commissioner Michelle Jensen seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 7:17 p.m. (AUDIO Ft VIDEO ON FILE OF THESE PROCEEDINGS) APPROVED: / rem / 2 / 2.0z0 DATE Attachments: 1) Flyer: 2020 Meridian Parks Ft Recreation Special Events (1 page) 2) PowerPoint Presentation: Forestry Update 2020 (15 pages) 3) PowerPoint Presentation: Pathways Workshop (9 pages) Parks rt Recreation Commission Meeting Minutes - January 8, 2020 Page 9 of 9 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. a. Upcoming Events - Shelly Houston MPR Marketing Coordinator Shelly Houston brought attention to the following: • 2020 Winter/Spring Activity Guide - The guide was published on December 6, 2019. Copies were handed out to the Commissioners. • Mayor De Weerd Farewell - Mayor Tammy's farewell event will be held on Thursday, December 12, 2019. Children's Winterland Festival - This event will be held on Saturday, December 14, 2019 from 10 a.m. to 3 p.m. at the Boys Et Girls Club gym on Meridian Road. There will be games, activities, crafts, cookie decorating, visits with Santa, etc. Coffee with the Mayor - This event was held on December 10, 2019 at the Pivot Lifestyle Ft Fitness by KA. b. Christmas Presentation - Steve Siddoway 6t Jessica West MPR Director Steve Siddoway wished the Commission a Merry Christmas and expressed his thanks for a full year's worth of hard work. He presented a small gift of appreciation. Shelly Houston also handed out copies of the MPR Department's Annual Report. Steve added it has been a remarkable year, and the Department could not have done it without the Commissioners advising staff along the way. Commission President Jessica West also provided each Commissioner with a gift. 5. Old Business a. Renaissance Et Champion Park Art Update - Mike Barton MPR Parks Superintendent Mike Barton provided a PowerPoint update about the new Renaissance and Champion Park art and signage pieces that are being fabricated. Copies of his slides are attached to these meeting minutes. Commission Feedback: • President Jessica West - She expressed the replacement Champion Park sign looks smaller to her than the original park sign. And because the sign is dark, it does not stand out as much. The new sign is slightly smaller. Will an additional sign be added on the main road (Ustick)? Not at this time. • Commissioner Cree Steele - Where is the branding for the City on the Champion Park sign? There currently isn't a City logo on the sign. Although the proof was vetted through the Meridian Arts Commission and the Mayor, Mike will Parks rt Recreation Commission Meeting Minutes - December 11, 2099 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. check with Trademark Sign Company and see if there is a way to add the Meridian City logo at the bottom of the sign. Great comment! Steve Siddoway interjected this isn't a private HOA park, but a part of the Champion Park subdivision. Having a City logo on the sign makes all the more sense. Commissioner Jennifer Bobo - For the Renaissance Park art, is there going to be some sort of an activity planned in the summer solstice so people can come and see the art in action? This is a great idea. b. Discovery Park Signage Et Phase 2 Concept Design Update - Mike Barton MPR Parks Superintendent Mike Barton gave a PowerPoint update to follow up on last month's discussion with the Commission on the Discovery Park signage and Phase 2 schematic design. He stressed these schematic designs are not fiscally constrained; things may change. Copies of his slides are attached to these meeting minutes. Large-scale versions of the schematics mounted on foam board were also on hand of all the changes that were discussed at the November 13, 2019 Commission meeting. Commission Feedback: • Vice President Dom Gelsomino - Once the entrance into Discovery Park comes along, will there be additional signage similar to the one at the other park entrance? Possibly. Because the current entrance to the park is likely to become a right turn into the park and a right turn out only, there is a slim chance that it would be closed altogether. MPR staff is doing a traffic impact study for Phase 2 to determine the outcome of the current driveway. • Commissioner Creg Steele - With the rectangular fields, what is the distance lengthwise between a Lacrosse and Rugby field? Are they about the same? A regulation Rugby field is 210' by 360'. MPR Recreation Manager Garrett White replied, according to Google, a Lacrosse field is 110 yards long by 60 yards wide. • Commissioner John Nesmith - Is there a plan for a pathway around the park? There is a long-term plan for One. Segments of pathway will be built as the park phases are developed to eventually connect into a looped pathway around the entire park. • Director Steve Siddoway - He really likes an idea that may or may not come to fruition for the looped pathway and found an interpretive pathway about the solar system with signs and spaces based on a mile long that will get someone from the sun to Neptune. There's an app that has been built with this to watch videos as welt. The spacing of the interpretive panels are to scale with each planet in the solar system. It doesn't make sense to have this amenity until the full pathway has been built out. It is on Steve's radar and thinks it would be a great addition to the park. (Several Commissioners expressed their support and interest.) 6. New Business a. Meridian Police Activities League (MPAL) Update - Mark Lightner Ft Darrell Eastburn Meridian Police Activities League President Mark Lightner introduced Board Member Darrell Eastburn who gave a PowerPoint presentation about their organization. Copies of his slides are attached to these meeting minutes. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 3 of 7 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission Feedback: • Director Steve Siddoway - When he came on board, the relationship between the City and PAL was strained. PAL was trying to develop Heroes Park. There was an agreement in place. He does not fault PAL for this, because building a park is difficult, especially with volunteers, which was not going very well. There were deadlines slipping and a lot of concern on the City side. The agreement was then restructured to where the City finished the improvements, and PAL agreed to reimburse the City for their portion twice a year after each season by adding a $10/child fee. The agreement was PAL would have part of that improvement paid off in 15 years, but instead was paid off faster than anticipated. The relationship has become very good. The City likes its partnership with PAL, which is a great partner. They provide great services and programs for the youth in the community. PAL recently brought in their final check. Steve thanked PAL for their commitment. The City has never had to remind PAL about the payments. After every season, the check would come in. PAL always remembered. Steve appreciates their attention to this and the way the partnership has gone. • Recreation Manager Garrett White - Just in the last ten years, he stated it has been awesome to work with PAL when it comes to reserving fields and the communication. He thanked them for their communication and for what PAL does. • President Jessica West - She was not aware of all of the history and details of the program. She thought it is phenomenal PAL is able to offer these services and impact so many children in the community. She is really appreciative of them, their support, their willingness to work with the City, and their help to add more activities to the Meridian community. b. MPR Commission Annual Report - Jessica West The FY2019 MPR Commission Annual Report highlighting the accomplishments of the 12 All -Commission Goals was included in the meeting packet. There were no changes to the document. Commission President Jessica West entertained a motion to approve the FY2019 MPR Commission Annual Report as presented. Commission Vice President Dom Gelsomino moved to adopt the report. Commissioner Creg Steele seconded. All were in favor of the motion. c. MPR Commissioner Elections for 2020 - Jessica West Commission President Jessica West reported each year elections are held in December; one for President and the other for Vice President. Essentially, the current Vice President receives an automatic nomination for President. The current Vice President—Dom Gelsomino—received an automatic nomination for President. Everyone was in favor of electing Dom Gelsomino for 2020 President. Commissioner Jo Greer nominated Creg Steele for President, which he declined the nomination, due to 2020 being his last year of service on the MPR Commission. President West nominated Keith Bevan for Vice president. Commissioner John Nesmith nominated Jo Greer for Vice President. There were two votes for Keith Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings. Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Bevan and five votes for Jo Greer. The vote was in favor of electing Jo Greer for 2020 Vice President. Congratulations to Dom Gelsomino as the new President and Jo Greer as Vice President. The new Commission leadership is effective January 1, 2020. d. Brainstorm 2020 All -Commission Goals - Steve Siddoway The Commission reviewed the current 2019 MPR All -Commission Goals. In an effort to streamline the process and as a starting point for discussion, some draft goals for 2020 were brought forward for consideration and reviewed. MPR Director Steve Siddoway facilitated discussion. There were a few minor changes made to the draft goals. Each Commissioner was asked to list the order of importance of these 11 goals. Rachel Myers tallied their priority levels. Please see the following results: MERIDIAN PARKS 9 RECREATION COMMISSION FY2020 ALL -COMMISSION GOALS Commission President Jessica West entertained a motion to adopt these 11 goals in this particular order as the Commission's top priorities for 2020. Commissioner Cres Steele moved to adopt the 11 goals. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. 7. Workshop -NONE 8. Staff Reports MPR Steve Siddoway reported on the following: • Christmas in Meridian - He thanked everyone involved, including staff and volunteers, with all of the Christmas festivities. It was "all hands on deck." The crowd and parade floats were amazing. There is an Angel Tree in the lobby of City Hall. Toy donations are being accepted through the end of day on December 12, 2019; many have been collected already. On December 13, 2019, Steve will deliver the toys to the Salvation Army for families. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. I= highest prtordy 1 11 = lowest phor ty r ]] 2020 Goals a Support diiftpinir of a connected Pathway system across the fly of lrerden, waft t E 3 4 7 6 i r nit Flue Hte Creek Pathway and the RLL WMTraa Pathway a the top priorthes Encourage coordination with the CAy of Eagle to connect to the Boise Neer Greenbea and with neighboring Cmmmntes for addliowl regional connections of ow pathway 4 7 2 ? 5 _4 c end curhsth. tenor area Phase 2. 1 Participate A the design and progr+—* got anew Comhunry Center on the CMc + 34 1 8 3 5 7 + y - : g C Ehgage othRtask farces, �, entities and BMWs through workshops and 1 411 3 6 4 4 E 4! ± other aatreech Por xr:xO-0 onvrtrmties. S 7 7 _n 6 T 6 713 roll *aa4+ted c - to en c!¢ens and atarehak*n a 9 7 -6 eta ager [�mswn nYoh Bence h eomnm lYlnry e x1 ] e 7 e r.. 5rpec= en on �aaM+MC urea In r.uPR uasler Pan 9 k9 5 IC 9 3 A 71T� B h HoUwvqnMdur1na CoFrraron to actin au tissues ' I pattrcOtle In the partnership with the 1letidt" Arts Larrrhason m add thermp snd 10 'RS 6 ! 9 th -1 1 e T ' mnforon artnuerdien acct8k pathwa itE ' 17 7 IT I r k Psn n the of a rtn lo! ea 5son sI Hreea Park. Commission President Jessica West entertained a motion to adopt these 11 goals in this particular order as the Commission's top priorities for 2020. Commissioner Cres Steele moved to adopt the 11 goals. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. 7. Workshop -NONE 8. Staff Reports MPR Steve Siddoway reported on the following: • Christmas in Meridian - He thanked everyone involved, including staff and volunteers, with all of the Christmas festivities. It was "all hands on deck." The crowd and parade floats were amazing. There is an Angel Tree in the lobby of City Hall. Toy donations are being accepted through the end of day on December 12, 2019; many have been collected already. On December 13, 2019, Steve will deliver the toys to the Salvation Army for families. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Once again, Steve thanked the Commissioners for all of their work this year on all of the Commission's goals, which were discussed earlier in the evening, and for their advice and help in having such a great year in all of the accomplishments they will read in the annual report. MPR Parks Superintendent Mike Barton reported on the following: • Discovery Park Lighting - The Department sold the HID lights and was able to get a rebate to retrofit the lights to LED on the two softball fields at Discovery Park, which is actually cheaper than what it would have cost to install the LED lights in the first place. The high-intensity tights are coming out after the ground freezes to withstand heavy equipment. MPR Recreation Manager Garrett White reported on the following: • Christmas Parade - He had a lot of fun with this event and helped out at the Speedway. He got to see all of the floats firsthand. Renee White and Chelsea Cantrell do a phenomenal job. The entire Recreation team is really good. • Sports Update - Winter Volleyball and Basketball league registration just ended. MPR staff members are reviewing contracts for officials next year. • Homecourt Imurovements - He encouraged everyone to check out the facility improvements. There have been discussions about potentially inviting the community in for an open house. (Commissioner Steele suggested adding a bronze dedication plaque to memorialize the grand reopening a few years ago.) • Activity Guide - The new 2020 Winter/Spring Activity Guide has been released. Jenna Fletcher is out on maternity leave, so in the interim, Garrett and Jake Garro will tag team her position. • Front Counter Administration - For Vicki Wagner and Jeannette Sanchez, it's all about Christmas and Santa letters with assistance from volunteers. • Holiday Classic Gifts for Head Start Program Children - There were over 300 gifts purchased for roughly 60 children. Maggie Combs brought in over $800 from the Holiday Classic Volleyball Tournament raffle and bake sale combined; she did a really good job! MPR Pathways Project Manager Kim Warren reported on the following: • South Slough Pathway - She is working with representatives of the Chamberlain Estates HOA to construct a new pathway connection along the South Slough canal. This pathway would connect from a new pathway segment in Verado Subdivision to Locust Grove Road. She will coordinate with the irrigation district for some needed due diligence. The goal is to get to a point where we can estimate a cost for the budget process next year. • East James Court Sidewalk Widening - This project is out to bid. She walked the site in preparation for the pre-bid meeting, which is scheduled for December 16, 2019. They have received all of the required easements. • Ten Mile Trailhub - The ACHD bids came in; the prices were good. The City estimated $25,000 to help pay for the pedestrian bridge crossing, based on what ACHD had told MPR staff. However, the bid came in at approximately $15,000. They ended up with some permeable pavers down the center of the parking lot, which is the best drainage solution. The design is in a holding pattern, since ACHD will not work on the Ten Mile Road widening until next year. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 6 of 7 Persons desiring accommodation for disabilities related to documents andl or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Active Transportation Workeroup - She attended a meeting field at COMPASS. Just a few days ago, the Sierra Club presented an initiative to connect regionally through canal pathways. She ended up speaking a lot at this meeting. She will participate in this effort at least for a few more meetings. Local Rail -With -Trail Pathway - Survey work is underway between 2nd and 3rd Street. She received a bid and scope of work. 9. Adjourn Commission President Jessica West entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commission Vice President Dom Gelsomino seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 7:58 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) APPROVED: DOM GELSOMINO, PRESIDENT JO GREER, VICE PRESIDENT / rem DATE Attachments: 1) PowerPoint Presentation: Renaissance Ft Champion Park Art Update (3 pages) 2) PowerPoint Presentation: Discovery Park Signage Ft Phase 2 Schematic Design Update Et Discussion (9 pages) 3) PowerPoint Presentation: Meridian PAL (9 pages) 4) Meridian Parks Et Recreation Commission Annual Report for Fiscal Year 2019 (8 pages) Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. i "I CL u o a a� a � v 0— E — E aj o E� o v a u C on c C O o( ao Ofl d C +' N C r- V o Ln O L U -0 alio°°� w & t a(U @ CL 0 § u m k i §\ 0 a) % cu a Z o cu U2�� @ 3 2$ on ,a4mJ22 w E o c E -0u 2 2� @= L- M $ �222� « 4 3 0 Lu LA L a a C 0 V a\ O N .—i CD L u n E 0 IA E E u .0 0 .tn LA •r— E E V y r L E Z .E L cn c 0 aJ J 3 N 0 0 N M L � O m U Q. i � N O Q an N CL 0 3 +, on x .� CD E � � u Nin C -0 c o tA on O L O r1 41 0 4..1 J V1 :3 4-1 Ln 0 on (U N .o > 'n O -0 CLMN u } E pp- CD J J � '3 0 a) u v v 0 cu0 0.— oa a L . on an 4-0 N a, CL r� x c � ~ 0 'y J tAt,u R3 `^ O u O a)= L 0-0 U 0 U > on in O C 4J , �8-ua a)0�v u 0 N Ln �Cr4a, O u }, a m �cv0?, 0 u 4-1 -0 Ln L J L � U0 4- U-= O J Ln CD O O tj aJ on . -C 0 m cCA L N a "fl L 0��mm 4--W u c E a 0 c 0 >,a) ° v M� u O on 0 N cu a > 4-J -0 O L L fn N fu CL .0. 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Ln 0 a.A O L. cl V) a� ca ca L O OF s J ��MIEN �J MERIDIAN PARKS & RECREATION COMMISSION ANNUAL REPORT FISCAL YEAR 2019 (10/l/18-9/30/19) All -Commission Goals & Accomplishments: 1) Support development of a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway and the Rail -With -Trail Pathway as the top priorities. The following are specific segment updates regarding the Five Mile Creek Pathway: • East James Court Sidewalk Widening - We have a completed set of plans, ACHD approval, and have done utility relocations. Although we are waiting for one easement, this project will be put out to bid this winter with the goal of breaking ground in the spring of 2020. • Fairview Avenue Connection - Design engineering has begun for this multi-year project to strengthen the Fairview Avenue segment of the Five Mile Creek Pathway, which has been identified as a priority pathway spine for focused development. This stretch will connect the recently completed Segment H2 that currently dead -ends at Fairview Avenue with existing miles of Five Mile Creek Pathway across Fairview to the north and northwest. The goal is to finalize design and complete this connection in fiscal year 2021. • Trailhead at Ten Mile Road - This is a cost -share project with ACHD to develop a trailhead amenity in conjunction with the proposed widening of Ten Mile Road between Ustick and McMillan, which focuses trail implementation efforts along the Five Mile Creek Pathway corridor. Design concepts and right-of- way procurement have been completed. Construction of the parking lot will kick off in 2020 concurrent with the widening of Ten Mile Road. Features include parking, landscaping, seating, drinking water, bicycle racks, and bike repair stations that will Page 1 of 8 be installed once the road widening has been completed. The cost share will also provide for a 10' multi -use pathway integrated with the expanded vehicular bridge across Five Mile Creek. Pine Avenue Pedestrian Rest Stop - A project is underway to provide a resting place along the Five Mile Pathway at Pine Avenue where the pathway crosses to the south with amenities, such as water, shade trees, seating, site furnishings, a bike repair station, signage/wayfinding, art, and xeric and manicured landscape. MPR staff's goal is to be under construction in the spring of 2020. Regarding the Local Rail -With -Trail Pathway, the original project was conceived as a pathway segment from 3rd to 8th Street (north of the rail corridor) that included sidewalk improvements on 3rd Street and Broadway Avenue. Staff has been pursuing a land trade with the Friends of Children and Families organization to secure right-of-way to complete this segment. While working on the land trade, the MPR Department researched the possibility of extending the proposed project west to Linder Road, and east to 2nd Street. The latter would provide access to Meridian Road via the one-way alley south of the employee parking lot. It was decided that funds originally slated for sidewalk improvements would be better spent to expand the pathway portion of this project, providing a more complete connection between Meridian and Linder Roads. To this end, we are currently pursuing easements with landowners along the full alignment Q total, 5 of whom have been contacted to date) to secure access for an expanded Rail With Trail project. Regarding the Regional Rail -With -Trail Pathway, MPR staff members have actively participated in the Rail -With -Trail Work Group, led by COMPASS and supported by area agencies. The group reconvened with renewed energy in 2019 to hire a consultant to create a simple, realistic plan that would actively move this project forward. Meridian staff participated in writing of the RFP, consultant selection, and the planning process itself. The final plan was built upon former planning efforts for this corridor and considered updated contextual information to arrive at several standard cross sections that could be applied along the length of the proposed corridor, from Nampa to Boise. It also addressed estimated costs for right-of-way acquisition and project development. The last monthly meeting involved prioritization activities aimed at identifying next steps. For more information, view the completed plan at: https:/Zwww.compassidaho.ors/prodsery/CIM2040 2.0/railswithtrails.html Page 2 of 8 The MPR Pathways Project Manager gave the following presentations where Commissioners provided their support and feedback: • Five Mile Creek Pathway Trailhead Update - October 10, 2018 & August 14, 2019. • Pathways - November 14, 2018. G Pathways Network Map • Pathways Workshop - December 12, 2018. 0 2018 Pathway Priority Task List Update a Pathway Sites Update ■ Black Cat to Aldape Park • Kleiner Park to Settlers Park • Settlers Park to Sawtooth Middle School ■ Hillsdale Park to Discovery Park • Owyhee High School Area • Five Mile Creek Pathway Segment D from Ten Mile to Black Cat • Pine Avenue Pedestrian Rest Stop Update - August 14, 2019. A Spring Pathways Tour by van and bicycles was held in April 2019 at which time the Commissioners visited the following pathway segments and points of interest: • Linder Road improvements plus pedestrian crossing amenities. • Completion of the White Drain Pathway segments. • Bridgetower Example - Discussion of developer driven and maintained pathways. • Discuss Vicenza Link. • Discuss future mid -mile pathway connection to Heroes Park. • Black Cat corridor - Discuss future mid -mile pathways. • The Oaks Subdivision new pathway stretch. • Future Owyhee High School proposed pathway connections. The Commission debriefed about their tour in May 2019. 2) Encourage coordination with the City of Eagle to connect to the Boise River Greenbelt and with neighboring communities for additional regional connections of our pathway systems. The Commission received presentations from the following agencies and had an opportunity to discuss future connectivity: • Ada County Highway District (Roadways to Bikeways) - February 13, 2019. • COMPASS Idaho - February 13, 2019. • City of Eagle (Pathways Update) - July 10, 2019. Page 3 of 8 Idaho State Parks & Recreation (Eagle Island Master Plan Update) - October 9, 2019. 3) Support construction and the grand opening of Discovery Park. The Commission received the following presentations about the development of Discovery Park, Phase 1 and provided feedback to MPR staff and the consultants: • Discovery Park Sign Update - November 14, 2018. • Discovery Park Update - February 13, 2019. The Commission had an opportunity to tour the park whilst under construction for Phase 1 during their team -building activity held on June 12, 2019. The MPR Department opened the first phase of Meridian's newest Regional Park consisting of 27 acres, which is full of unique amenities that focus on the theme of "discovery." City leaders, including some Commissioners, joined together for a ceremonial ribbon cutting on Friday, July 26, 2019. The park officially opened to the public on Saturday, July 27th with a grand opening celebration with MPR Commissioners in attendance. The Commission received the following presentation about the development of Discovery Park, Phase 2 and provided feedback to MPR staff: • Discovery Park Programming & Conceptual Design - November 13, 2019. 4) Support construction of a shade structure solution at the Kleiner Park bandshell. The Commissioners received the following presentation about a shade opportunity in Kleiner Park at the bandshell and provided their support and feedback: • Kleiner Park Bandshell Shade Update - February 13, 2019. In May 2019, a shade covering was added to the bandshell in Julius M. Kleiner Memorial Park located at 1900 N. Records Avenue to provide sun protection for the performers on stage. These two overlapping pieces of fabric which are each approximately 45' x 30' are supported by five steel posts. Page 4 of 8 5) Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership. The MPR Commission received several updates over the course of the fiscal year from various representatives as follows: • Meridian Arts Commission Partnership (Renaissance & Champion Parks Theming & Art) - October 10, 2018. • Meridian Library District Partnership Discussion (Kleiner Park Story Trail) - January 9, 2019. • F.A.C.T.S. (General Update) - March 13, 2019. • Mayor's Senior Advisory Board (Kleiner Park Fishing Dock) - March 13, 2019. • Meridian Co-op Gardeners Update (Kleiner Park Community Garden) - May 8, 2019. • Eagle Parks & Recreation (Programs & Projects) - July 10, 2019. • YMCA (Aquatics Center Update) - August 14, 2019. • Ada County Parks & Waterways (General Update) - November 13, 2019. 6) Pursue improved tools and opportunities to engage citizens and stakeholders. The Commission received a presentation from the Meridian Community Development Director on October 9, 2019 about a new City-wide Open Space Survey that will be conducted for Meridian residents in the near term. They had an opportunity to view the draft online survey content, provide feedback, and share ways for improving the online survey and tools. The final version will be presented to Council in fiscal year 2020 for further direction. The Commission also had the opportunity to weigh in regarding a new Meridian Master Mobility Map that is being developed which is an interactive, multi -modal, multi -jurisdictional mapping tool within the development of the Comprehensive Plan on how to get around the Meridian community or identify where there are gaps in the system. The Meridian Planning Division Manager introduced and demonstrated this tool to the Commission at their November 13, 2019 meeting. The Department gained more exposure within the community by posting events and activities on Facebook. In addition, the MPR Department continues to ramp up its advertising efforts with local radio stations and via Facebook. Page 5 of 8 7) Support the planned improvements for bay 5 of the Homecourt. The MPR Commission provided support and feedback to MPR staff during the following presentations: • Homecourt Update - November 14, 2018. • Homecourt Update - August 14, 2019. The Commission had an opportunity to tour the facility whilst under construction during the annual Facilities Tour held on September 11, 2019. Commissioners expressed their support and excitement during their debriefing held on October 9, 2019. The Meridian Homecourt located at 936 W. Taylor Avenue received some welcome improvements which include a new front desk, entryway, and office with hallway access from Bay 5 to the courts; floor resurfacing; a restroom remodel; and condensation/humidity upgrades. Bay 5 renovations include multipurpose flooring with a moisture barrier, storage space, office space, and space for Volleyball, Pickleball, and community education classes, such as adult line dance, youth dance, martial arts, and Amazing Athletes. 8) Discuss progress on Goals and Objectives in the MPR Master Plan. The MPR Director provided a written update to the Commission at the May 8, 2019 meeting about progress on the Goals and Objectives in the MPR Master Plan. 9) Continue to foster greater Commission involvement/presence in community events. Commissioner Jo Greer is the chairperson for the Christmas Planning Committee and has been heavily involved in the planning and execution of various tasks related to the Winter Lights Parade and Children's Winterland Festival. The Commissioners participated in the Christmas in Meridian festivities in 2018. The Commissioners dressed up as elves again in 2018 and participated in the Santa's Workshop parade float. They plan to do the same for this year's event. Vice President Dom Gelsomino is the liaison for the Mayor's Youth Advisory Council and assisted the teens with various events held throughout the year. Page 6 of 8 There was Commission presence at the following ribbon -cutting events/dedications: • Kleiner Park Fishing Dock Dedication - May 30, 2019. • Discovery Park, Phase 1 Ribbon Cutting - July 26, 2019. • Discovery Park, Phase 1 Dedication Celebration - July 27, 2019. • Fuller Park Grand Re -Opening and Ball Field Dedication - October 18, 2019. In addition, Commissioners participated in the following special events held throughout the year: • Trunk or Treat - October 25, 2018. • Arbor Day Celebration at Peregrine Elementary School - April 12, 2019. • Community Block Party - September 7, 2019. • Sparklight Movie Nights - Summer 2019. • Independence Day Festival - July 4, 2019. • Trunk or Treat - October 24, 2019. I0) Hold workshops during Commission meetings to address current issues. A Pathways Workshop was held on December 12, 2018 to discuss various potential connections at multiple sites, including: Black Cat to Aldape Park, Kleiner Park to Settlers Park, Settlers Park to Sawtooth Middle School, Hillsdale Park to Discovery Park, Owyhee High School Area, and Five Mile Creek Pathway Segment D from Ten Mile to Black Cat. I1) Participate in the partnership with the Meridian Arts Commission to add thefning and identity reinforcing art at Champion Park and Renaissance Park. The Commission engaged the Arts & Culture Specialist and MPR staff during a presentation held on October 10, 2018 about theming and art reinforcement at Champion and Renaissance Parks where artwork will be installed. These two projects are currently in progress and are on schedule to be fully completed and installed in 2020. 12) Support the current efforts for ADA compliance repairs to ensure accessibility of Meridian's park system. The Commission has been very supportive of the current effort to complete ADA compliance repairs within Meridian's parks. All the ADA Page 7 of 8 repairs and upgrades were completed and certified prior to the stipulated date of August 16, 2019. APPROVED: /Z --,it /� CN -WEST', 'PRESIDENT DATE DOM G_EkSOMINO, VICE PRESIDENT Page 8 of 8 E IDiAV��AH PARKS Et RECREATION DEPARTMENT STAFF REPORTS January 8, 2020 Administration Division Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the January 8, 2020 MPR Commission Meeting.) Parks Division Parks Superintendent Report: MIKE BARTON (Please note, a verbal report will be provided at the January 8, 2020 MPR Commission Meeting.) Pathways Proiect Manager's Report: KIM WARREN 1. James Court • Held pre-bid meeting on December 16 - Three potential bidders attended • Bid opening on Tuesday, January 21 • Negotiating with 2190 Meridian Road owner's representative on final easement, which will allow full connection west to Meridian Road • Meridian Road widening project is underway—Cherry Lane to Ustick 2. Trailhub at Ten Mile - • Pians currently at about 50%, no recent action Parks R Recreation Department Staff Reports January 8, 2020 Page 1 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office of 888-4433 at least 48 hours prior to the meeting. • Will check in with consultant this month to move towards final design • Ten Mile Road widening project is underway— Ustick to McMillan 3. Fairview Avenue Connection - • 30% construction plans are complete • Meeting scheduled with ACHD on January 9 for preliminary review and to make sure project as designed will fit within current ROW 4. Pine Avenue Rest Stop - • Received draft license agreement from ACHD • Will review and return agreement, then submit to Council for approval • Received bid for concrete work at the site; will initiate purchase order and contract once license agreement is complete 5. Local Rail -With -Trail - • Bid received from engineering consultant to survey proposed connection between 2nd and 31d Streets • Will initiate task order and notice to proceed early January 6. Ongoing Tasks - • Interagency coordination - FACTS, Active Transportation Workgroup, Streetscape and Community Character meeting coordination • Plan review, conditioning of pathways for new development; many projects coming in now to allow for approvals prior to start of 2020 construction season • Map updates Scheduled meeting with GIS on procedural approach to keep pathways map as current as possible • Preparations for Pathways Workshop • Discovery Park Phase 2 design team input City Arborist's Report: ELROY HUFF (Please note, a verbal report will be provided at the January 8, 2020 MPR Commission Meeting.) Recreation Division Recreation Manager's Report: GARRETT WHITE 1. Arts and Culture Coordinator - We have interviewed more candidates and have offered the position to Audrey Belnap. Her first day will be Monday, January 6, 2020. Parks a Recreation Department Staff Reports January 8, 2020 Page 2 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 2. Field/Event Scheduling - Field applications have been inputted into the computer system. I am working with staff to lock down all internal events and/or programs. Once those are locked down, i will insert all other events and/or reservations as needed. 3. Projects Homecourt Renovations - No new changes on this. Renovations are about 90% complete. We will monitor the condensation issues to see what the next steps are in those repairs. We have two more tournaments coming up within the next two weeks that should help us solve any issues, if they arise. 4. Invoicing - With the help of Jeannette Sanchez, all invoices have been sent out. 5. Community Center RFP - We have visited the Nampa Civic Center and the Barber Park event area. Both had great information that helped us understand the programming and staffing. 6. Agreements - l have been working with Steve Siddoway and Mike Barton in regards to the Fuller Park agreement with Meridian Youth Baseball. After several attempts, we finally reached MYB and are in the process of drafting an agreement. We hope to have this completed and approved by March. I have also been working with USSSOA for basketball officials. 7. Priority Based Budgeting - I have been attending meetings set up by Finance regarding Priority Based Budgeting. 8. Christmas in Meridian - This year was another success. Renee and staff have done an excellent job over the years; each year seems to be better and better. Homecourt Facility Manager's Report: JAKE GARRO 1. Crash the Boards Basketball Tournament - The Crash the Boards Basketball Tournament was a great success. The tournament was held on December 20-21, 2019. 1 am currently working with this organization on another tournament to be held at our facility in March. Parks li Recreation Department Staff Reports January 8, 2020 Page 3 of 6 Persons desiring accommodation for disabilities related to documents andl or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 2. Bryan Dunn Memorial Basketball Tournament - The Bryan Dunn Memorial Tournament will take place on January 3-4, 2020. The facility will be closed both days for this event. 3. Scheduling the Facility - I am working with organizations in scheduling events. Upcoming events as follows: • Legacy Wrestling Tournament: January 11-12 • YMCA Basketball: Begins again January 18 • Addition Crash the Boards Tournament: March 2020; dates are not confirmed • Mother's Day Basketball Tournament: May 8-9 4. Community Education Classes - Community education classes are set to begin in Bay 5 on January 6. This space is a welcome addition for our community education instructors teaching dance, tumbling, cheerleading, martial arts, and line dancing. Bay 5 will be consistently used in the evenings Monday through Friday. I anticipate an increase of foot traffic in the facility while community education classes are taking place. I am also working with Vicki Wagner on class attendance numbers as we kick off our winter/spring classes. With Jenna Fletcher being gone on maternity leave, Vicki and I are maintaining frequent contact with class instructors to ensure communication needs are met. Recreation Coordinators' Report: RENEE WHITE 1. Christmas in Meridian • The Winter Lights parade was held on Friday, December 6, 2019. It was extraordinary. We had more than 49 individual parade entries who decorated with festiveness and cheer. The parade was well attended by more than 8,000 Christmas revelers. We showed the movie, "How the Grinch Stole Christmas," on the side of the building, and it was received with oohs and aahs. To the delight of the families set up past the main Parks St Recreation Department Staff Reports January 8, 2020 Page 4 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888.4433 at least 48 hours prior to the meeting. stage, Santa finished the parade route. We had entertainment on the stage to fill the time until Santa could make it (magically) back to the stage to help us light the City's Christmas Tree. Entertainment included dances from Dance Arts Academy. We extended the activities on Idaho Street to draw people to the 2nd street parade viewing area. Those included four food vendors, a fair style vendor, and live reindeer. We added a shuttle this year, which ran from the Albertson's parking lot down Main Street to the Post Office parking lot. It was very well utilized and should be implemented again. The Grand Marshal was outgoing Mayor Tammy de Weerd who took the stage after her float completed the parade and helped emcee the remaining portion. The Twilight Christmas Market was held on Wednesday, December 11, 2019 from noon to 7 p.m. Fifty vendors were secured with new vendors set up on the plaza. The event has stayed true to its roots as a market for handmade crafts and gifts. The Children's Winterland Festival was held on Saturday, December 14, 2019 from 10 a.m. to 3 p.m. in the Boys Et Girls Club of Meridian gym. Highlights included photos with Santa, a building craft by Home Depot, and cookies by a local dentist. The Trolley offered free rides through downtown, from the Boys Et Girls Club to parking areas. 2. Looking Ahead to 2020 - We are reviewing dates, discussing event improvements, updating websites, and securing sponsors for the following: • Unplug Ft Be Outside • Sparklight Movie Nights • Gene Kleiner Day • Independence Day • Trunk or Treat • Community Block Party • Christmas in Meridian MAGGIE COMBS 1. 2019 Fall Ft 2020 Winter Sports - Fall Volleyball and Basketball just finished up this month with their tournaments. The 2020 Winter Volleyball and Basketball Leagues will start the week of January 6, 2020. Winter Volleyball numbers are up for the season -60 Women's teams and 66 Coed teams. Basketball has 32 teams this season that will be playing the majority of their games at the Meridian Homecourt. 2. 2020 Spring Leagues - Spring league registrations will open and get going soon for Softball, Volleyball, and Basketball. League play doesn't start until the end of March. Parks @ Recreation Department Staff Reports January 8, 2020 Page 5 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Volunteer Program Coordinator's Report: CHELSEA CANTRELL 1. Volunteer Hours - It has been a very busy month! We had several festive events that would not be possible without our volunteers. In December, volunteers gave 881 hours. In 2019, we had benefited from 6,690 volunteer hours in City Hall, parks, and at events. 2. Santa Letters - We had 13 volunteer elves provide joy throughout our community by responding to 961 letters written to Santa. 3. Winter Lights Parade - 116 volunteers turned out to help make the 2019 Meridian Winter Lights and Tree Lighting Event a success. They provided 356 hours of service to ensure the event was safe, fun, and successful. 4. Children's Winterland Festival - With hundreds of children coming out to enjoy the holiday festivities at the Children's Winterland Festival, it was a blessing to have 31 volunteers donate 111 hours to help run activities and making the day very enjoyable for the children. Parks & Recreation Department Staff Reports January 8, 2020 Page 6 of 6 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.