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1i21i2020 2:53 PM City of Meridian FY2020 Budget Amendment Form
Prior Year(s) Fiscal Year Fiscal Year Fiscal Year Fiscal Year Fiscal Year Department Name: Public Works
Funding 2020 2021 2022 2023 2024 Title: Water Main Extension Projects
Personnel $ $ $ $ $ Instructions for Submitting Budget Amendment.:
Operating $ $ $ $ $ > Department will send Amendment with Directors signature to Finance(Budget Analyst)for review
Capital $ 336,682 $ 150,000 $ 300,000 $ 300,000 $ 300,000 > Department will add Amendment to Council Agenda using Agenda Manager Software
Total > Finance will send Amendment to Council Uatson for signature
$ $ 336,682 $ 150,000 $ 300,000 $ 300,000 $ 300,000
> Council Lralson will and signed Amendment to Finance
Total Estimated Project Cost: $ 1,386,682 > Finance(Budget Analyst)will send approved Amendment to the Mayor for acknowledgement/approval
Evaluation Questions > Mayor.,If send Amendment to the City Clerk's office
> After Council approval.the City Clock will forward to Finance(Budget Analyst)
Please answer all Evaluation Questions using the financial data referenced above.
1. Describe what is being requested?
This budget amendment is being requested for Water Main Extensions. When final estimates for projects were determined,it was found that there is a budget shortfall for the
overall list of projects.
2. Why was this budget request not submitted during the current fiscal year budget cycle?
When the FY20 Water Main Extension budget was requested,knowledge of many of the joint ACHD/ITD projects was limited. With the limited details known,the Engineering Dept.determined
a budget for Water Main Extensions that was believed sufficient to fund the projects-since that time it has been determined that additional budget is required.
3. What is the explanation for not submitting this budget.request_during the next fiscal year budget cycle?
The three larger construction projects,which are the main reason for the budget shortfall,are under cooperative agreements with either ACHD or ITD. These agreements bind us
to proceed ahead as planned this fiscal year.
4.Describe the proposed method of funding? If funding is split between Funds(i.e. General,Enterprise,Grant),please include the percentage split. List the amounts and
sources of anticipated additional revenue that will result from approval ofthis request.
Enterprise Fund.
5.Does this request align with the Department/City's strategic plan? If not,please explain how this request was not included in the Department/City strategic plan?
Yes.Public Works Tactic 4.A.PW.1-Enhance the Safety of the City's Drinking Water. City Strategic Plan Goal 4-Safe,Healthy,and Secure
6. Does this request require resources to be provided by other departments? If yes,please describe the necessary resources to be provided by other departments.
No
7.Does this Amendment include any needed Equipment or Software that will utilize the Cit 's network? Yes or No No _ t
8.Is the amendment going to result in the disposal of an asset?(Yes or No) No
9.AnV additional comments?
Total Amendment Request $ 336,682
Every effort should be made to avoid reopening the budget for an amendment. Departments will need to provide backup and appear before the City Council to justify budget amendments.
Budget amendments are intended for emergency or mandatory changes to the original balanced budget. Changes to the original balanced budget may cause a funding shortfall.
Meridian City Council Meeting Agenda February 4,2020— Page 257 of 298
City of Meridian FY2020 Budget Amendment Form S:\AdminBusOps\BusOps\BudgetRates\Budget Prep Rec-10 years\Budget'20Wmendments\Water Main Ext\FY 20 Budget Amendment Water Mn Ext-CM-1-8-20
l
f
Mayor Robert Sinaison
W IDIAN� City Council Members
Joe Borton
Treg Bernt
A
Public Works H Brad HoaglunLuke Cavener
Department Jessica Perreault
Liz Strader
TO: Mayor Robert Simison
Members of the City Council
FROM: Kyle Radek
Assistant City Engineer
DATE: 01/08/20
SUBJECT: BUDGET AMENDMENT IN THE AMOUNT OF$336,682 TO FUND
WATER MAIN EXTENSION PROJECTS
REQUESTED COUNCIL DATE: 2/4/20
I. RECOMMENDED ACTION
A. Move to:
1. Approve a Budget Amendment to fund Water Main Extension Projects
2. Authorize the Mayor to sign the amendment
Il. DEPARTMENT CONTACT PERSONS
Troy Thrall,Engineering Project Manager 208-489-0348
Kyle Radek, Assistant City Engineer 208-489-0343
Warren Stewart, City Engineer 208-489-0350
Dale Bolthouse, Director of Public Works 208-985-1257
III. DESCRIPTION
A. Back round
City Council approved an FY20 budget of$550,000 for Water Main Extensions
along with $1,350,000 of Carry Forward funds to total $1,900,000. The Water
Main Extension portfolio includes 16 projects 14 of which are in conjunction with
ACHD and ITD and require adjustment of water and sewer infrastructure to
accommodate road widening and other changes.
Meridian City Council NJ gF Weda February 4,2020- Page 258 of 298
B. Reason for Amendment
When the FY20 Water Main Extension budget was requested,knowledge of many
of the joint ACHD/ITD projects was limited. With the limited details known,the
Engineering Dept. determined a budget for Water Main Extensions that was
believed sufficient to fund the projects. Along with this, when the FY19
"Preliminary" Carry Forward funds were determined (early July 2019), the
Engineering Dept.returned approximately$590,000 to the Enterprise fund balance
believing at the time that those funds would not be needed for FY20. Working
with both ITD and ACHD on what is needed to fund the projects as now known,
it has been determined that the funding available for FY20 is insufficient to cover
all projects.
IV. IMPACT
Project Cost
The table below shows the budgets for all existing FY20 Water Main Extension
projects:
3490-96140 Water Main Extensions
Beginning Projected
FY20 Budget including Projected Budget to
Years Carry Forward 2020 Forecast Forecast Prjct Delta
Original FY20 Budget with Preliminary Carry Forward $1,900,000
FY20 Amended budget with Final Carry Forward $1,651,329
ACHD,Fairview and Locust Grove Intersection 1 of 2 $15,000 $0 $15,000
ACHD,Ten Mile Road-Overland to Victory 1 of 1 $20,000 $30,312 -$10,312
ACHD,Eagle Road,Amity to Victory,Water Improvements 2 of 3 $38,723 $8.723 $30,000
ITD,Chinden Blvd-Eagle Rd to Locust Grove 3 of 3 $10,000 -$10,000
ITD,Chinden Blvd-Linder to SH 16 2 of 3 $51,055 $16,055 $35,000
TD,Chinden Blvd-Locust Grove to Linder 1 of 1 $30,000 $10,000 $20.000
ACHD,Ten Mile Road,Uslick to McMillan-Water Improvements 2 of 2 $69,702 $365,000 -$295,298
ACHD,Ten Mile,McMillan to Chinden,Water Improvements 2 of 2 $46,836 $115,000 -$68,164
ACHD,Linder Road,Franklin Road to RR Tracks,Water 2 of 2 $79,092 $92,000 -$12,908
Improvements
ACHD,Locust Grove Rd,Overland to Victory 1 of 3 $25.000 -$25,000
ACHD,Intersectlon-Lake Hazel and Eagle 1 of 4 $15,000 -$15,000
Water Main Extension,W Victory Rd and S Ten Mile Rd 3 of 3 $700,051 $700,051 $0
ACHD Linder Rd-Cayuse Creek to Chinden 3 of 3 $47.723 $47,723 $0
ACHD,Linder Rd-Ustick to McMillan 3 of 3 $41,771 $41,771 $0
Franklin Rd Interconnect W Suez 2 of 3 $1,667 $1,667 $0
ACHD Meridian Road,Cherry Lane to Uslick Utility Improvements 4 of 4 $509.709 $509,709 $0
Total $1,651,329 $1,988,011 $336,682
Meridian City Council I\PMMi Jda February 4,2020— Page 259 of 298
A. Strategic Impact:
These projects meet our mission requirements to identify and prioritize work to
anticipate, plan, and provide public services and facilities that support the needs
of our growing community and ensure modern reliable facilities while maintaining
financial stewardship.
B. Service/Delivery Impact:
These projects will maintain level of service to customers by adjusting existing
water infrastructure/installing new infrastructure such as water mains,hydrants,
services, and valve boxes as needed for projects.
C. Fiscal Impacts
The current Enterprise Fund balance can support the additional funding required.
V. TIME CONSTRAINTS
These projects are currently planned for FY20. Some are already in construction.
Approving this budget amendment now will allow the City to complete these projects
according to the cooperative agreements that have been made with ACHD and ITD.
Approved for Council Agenda: Date Z�
Meridian City Council#9964%fgJnda February 4,2020— Page 260 of 298