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2020-01-14 Work Session CITY COUNCIL WORK SESSION AGENDA City Council Chambers 33 East Broadway Avenue Meridian, Idaho Tuesday, January 14, 2020 at 4:30 PM 1. Roll-Call Attendance Liz Strader __X__Joe Borton X Brad Hoaglun __X__Treg Bernt X Jessica Perreault __X_Luke Cavener X Mayor Robert E. Simison 2. Adoption of Agenda - Adopted 3. Consent Agenda [Action Item] - Approved A. Razzberry Point Villas Subdivision Sanitary Sewer Easement No. 2 B. Alicia Court Subdivision Sanitary Sewer and Water Main Easement No. 2 C. 2nd Addendum to Development Agreement Caven Ridge Estates West Modified Development Agreement H-2017-0156 with New Cavanaugh, LLC (Owner/Developer), Located on the East Side of S. Meridian Rd./SH69, South of E. Victory Rd. D. Agreement for Extension of Domestic Water Outside Meridian City Limits at 5060 S. Locust Grove Rd. E. Pathway Agreement Between the Nampa-Meridian Irrigation District and the City of Meridian Regarding Castle Creek Subdivision M I-H-2019-0130 F. Acceptance Agreement for Display of Artwork in Initial Point Gallery 1. Jeremiah Sorrells: 07/26/2020 - 07/30/2020 G. Professional Services Agreement with Treasure Valley Children’s Theater for an Amount Not to Exceed $5,000 H. Agreement with Meridian Symphony Orchestra for Use of Meridian City Hall for Special Event I. Resolution No. 20-2183: A Resolution of the Mayor and the City Council of the City of Meridian, Establishing Appointments for Board Members and Alternates to the Valley Regional Transportation Authority; and Providing an Effective Date J. Resolution No. 20-2184: A Resolution of the Mayor and the City Council of the City of Meridian Approving City Council Members to Serve as Department Liaisons, Committee Members, Commission Ex-Officio Members, and Providing an Effective Date K. AP Invoices for Payment - 01/06/20 - $41,118.00 L. AP Invoices for Payment - 01/15/20 - $2,865,436.58 4. Items Moved From the Consent Agenda 5. Department / Commission Reports A. Community Development: Priority Projects to Implement the New Comprehensive Plan 6. Executive Session per Idaho State Code 74-206 (1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need; and (1)(d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Into Executive Session at 5:41 p.m. Out of Executive Session at 6:01 p.m. Meeting Adjourned at 6:01 p.m. All materials presented at public meetings become property of the City of Meridian. Anyone desiring accommodation for disabilities should contact the City Clerk's Office at 208-888-4433 at least 48 hours prior to the public meeting. Meridian City Council Work Session January 14, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, January 14, 2020, by Mayor Robert Simison. Members Present: Robert Simison, Joe Borton, Luke Cavener, Treg Bernt, Brad Hoaglun and Jessica Perreault. Member Absent: Liz Strader. Also present: Chris Johnson, Adrienne Weatherly, Bill Nary, Cameron Arial, Caleb Hood, Brian McClure, Jamie Leslie, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: _____ Liz Strader __X__ Joe Borton __X__ Brad Hoaglun __X__ Treg Bernt __X__ Jessica Perreault __X__ Luke Cavener __X__ Mayor Robert Simison Simison: I'm going to call this meeting to order. For the record is Tuesday, January 14th, at 4:31 p.m. and we will begin -- Madam Clerk, roll call. Item 2: Adoption of Agenda Simison: Next up is adoption of the agenda. Bernt: Madam Mayor? Simison: Councilman Bernt. Bernt: I move that we adopt the agenda as presented. Hoaglun: Second. Simison: I have a motion and a second. All in favor signify by saying aye. All opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Consent Agenda [Action Item] A. Razzberry Point Villas Subdivision Sanitary Sewer Easement No. 2 Meridian City Council Meeting Agenda January 21, 2020 – Page 68 of 246 Meridian City Council Work Session January 14, 2020 Pages 2 of 23 B. Alicia Court Subdivision Sanitary Sewer and Water Main Easement No. 2 C. 2nd Addendum to Development Agreement Caven Ridge Estates West Modified Development Agreement H-2017-0156 with New Cavanaugh, LLC (Owner/Developer), Located on the East Side of S. Meridian Rd./SH69, South of E. Victory Rd. D. Agreement for Extension of Domestic Water Outside Meridian City Limits at 5060 S. Locust Grove Rd. E. Pathway Agreement Between the Nampa-Meridian Irrigation District and the City of Meridian Regarding Castle Creek Subdivision MI-H-2019-0130 F. Acceptance Agreement for Display of Artwork in Initial Point Gallery 1. Jeremiah Sorrells: 07/26/2020 - 07/30/2020 G. Professional Services Agreement with Treasure Valley Children’s Theater for an Amount Not to Exceed $5,000 H. Agreement with Meridian Symphony Orchestra for Use of Meridian City Hall for Special Event I. Resolution No. 20-2183: A Resolution of the Mayor and the City Council of the City of Meridian, Establishing Appointments for Board Members and Alternates to the Valley Regional Transportation Authority; and Providing an Effective Date J. Resolution No. 20-2184: A Resolution of the Mayor and the City Council of the City of Meridian Approving City Council Members to Serve as Department Liaisons, Committee Members, Commission Ex-Officio Members, and Providing an Effective Date K. AP Invoices for Payment - 01/06/20 - $41,118. 00 L. AP Invoices for Payment - 01/15/20 - $2,865,436.58 Simison: Item 3, Consent Agenda. Bernt: Mr. Mayor? Simison: Councilman Bernt. Meridian City Council Meeting Agenda January 21, 2020 – Page 69 of 246 Meridian City Council Work Session January 14, 2020 Pages 3 of 23 Bernt: I move we approve the Consent Agenda. For the Mayor to sign and the Clerk to attest. Hoaglun: Second. Simison: I have a motion and a second. All those in favor signify by saying aye. All those opposed say nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Items Moved From the Consent Agenda Simison: Item 4, there are no items moved from the Consent Agenda. Item 5: Department / Commission Reports A. Community Development: Priority Projects to Implement the New Comprehensive Plan Simison: So, we will move onto Item 5, Department/Commission Reports. Item 5-A is Community Development Priority Projects to Implement the New Comprehensive Plan and I will turn this over to Cameron. Arial: Thank you, Mr. Mayor. Pleasure to be with you all. Just to be brief. Thank you for the support and process that led to the adoption of the Comprehensive Plan. Not to belabor the point, but an incredible effort that now has, you know, newly minted public input. That document now in place is a significant step in the progress of our community. What we are now wanting to present to you and have a lively discussion with you all on is the next steps of the implementation of that plan. Some of the major points that came out of that process -- and really looking for your guidance and prioritization thereof. So, I'm going to turn it over to Caleb and we will kind of do this as a team, but just appreciate your ongoing effort and support to guide us and guide us in the future implementation of the plan. Hood: Mr. Mayor, Members of the Council, so just to dive right in. There is lots to do. So, what -- what you have -- hopefully you had a chance to look at the memo that was prepared for this afternoon's workshop. It was kind of two different lists, although a lot of overlap with the one that's directly out of the Comprehensive Plan that lists the policies and the things we are to work on. The one I think we want to dig a little bit more deeper into and get some more feedback on is the first list in the memo and that's the itemized. There is seven different consultant services priority projects that are listed there and need to get some general direction from you all on which one of those you would like us to proceed forward with sooner rather than later. We plan on doing all those projects unless we hear otherwise, but it is really -- can we do two to three, maybe four of these this fiscal year, maybe do some enhancements and FY-21 that we put in to do another project or two or three or whatever that looks like. So, that's kind of a level of direction we are Meridian City Council Meeting Agenda January 21, 2020 – Page 70 of 246 Meridian City Council Work Session January 14, 2020 Pages 4 of 23 hoping for. We have been talking with finance staff. We would like to do this as part of RFQs, instead of RFPs, if we can get -- get the scope of work and tasks kind of to align with that model. So, we would develop a list of consultants that are qualified to perform these services, rather than to have -- again go out on the street and ask for proposals, we would just have prequalified firms that we could work with to complete some of these tasks. Right now we don't have -- although part of our presentation today is to kind of give you an idea of level of effort here from a consultant, some of the projects are larger than others, but none of them are of the comp plan variety with Logan Simpson. These are smaller projects, but we just simply don't have the bandwidth currently to take all of them on in-house and that's largely what the second list is of the comp plan. We wanted to just paint the picture for you. These seven projects aren't the only seven projects, there is a lot of other projects going on. Brian, myself, with some help from other staff, we think we can do a lot of them. These are the ones where we need some help doing, because they are going to take a level of effort that we, again, just really can't dedicate to get it done in a timely manner and probably to the level that -- that it should be completed to. So, we have kind of painted at a high level these -- these seven projects. Again, we are looking for some of that discussion or direction from you. The other thing -- and I put this in the memo, I don't want to spend too much time on it, but we are also hopeful that we will have more discussion on this. It will be supportive of a budget amendment coming up in the near future for an addition -- additional position that would be on the long range side of the team, largely dealing with transportation issues, but they -- that is also related to a lot of these tasks and things that are in the memo, the seven projects, and even in the Comprehensive Plan. So, the job description isn't fully developed yet, but don't be surprised if you see a budget amendment for another position in Community Development and Planning here in the coming months. But, again, largely transportation related, which is a lot of what we heard a concern from the community while we developed the Comprehensive Plan. The other thing I just want to highlight and, then, we will get into these -- these projects more specifically -- are other code changes and process changes that are also going to be coming up. So, this -- the memory we have is -- again, it's not -- can't say this too many times, but this isn't an all inclusive of everything we are doing. There are other code changes, like multi-family parking standards that we kind of put a pin in last year, name changes to our residential zoning district, so we can make that a little more seamless between the Comprehensive Plan or our zoning ordinance. Process improvements like to our noticing requirements, our neighborhood meeting requirements, and things like that are also in the works. But, again, that's not necessarily in the Comprehensive Plan and we don't need a consultant, we just need some time and effort to kind of figure out where -- where those code changes should go, but those are also on our list of things to do. Staff report timelines and deadlines and putting some of those things in the code and in our policies are also there. I don't want to get into all that, but, again, just to kind of paint a level of -- there is more to marry the Comprehensive Plan and to start to implement the Comprehensive Plan that was contained in your memo, just some of the other projects we will be working on. So, with that kind of background being said, the first one I'm going to kind of overview for you -- and this is open space and amenities. This shouldn't be a surprise to anybody. We catch a lot of flack for the current standards in our UDC, Unified Development Code, our current subdivision design standards for open space and amenities. A lot of times we are looking to be premier and Meridian City Council Meeting Agenda January 21, 2020 – Page 71 of 246 Meridian City Council Work Session January 14, 2020 Pages 5 of 23 raise the bar on projects. A lot of times we will get ten, 11, 12 percent open space and the reality is these past councils wanted a tot lot and 15 percent open space. So, if that's going to be the standard, let's tell the development community and our community that's the new standard, just to throw out round numbers. I don't know what that's going to turn out to be. Just quite frankly, based on some of the back and forth we have heard over the last year or two even and as we have tried to develop this previously as -- as city staff, we think it's appropriate to have consultant help on this for a couple of reasons. One, because there is a lot of differing opinions here and so somebody that can kind of hear everybody out and a third party that is neutral, if you will, they don't have a vested interest in the outcome of that. In this case city staff doesn't want to be perceived as favoring one side or the other, so if we have a neutral third party again that really is just doing what's in the best interest, even though we believe staff would still be doing things in the best interest, but, again, a neutral third party that can kind of facilitate that discussion and/or referee it if need be, but also has some technical expertise on what an appropriate level of open space and amenities are. We think that makes a lot of sense here, so they can bring an informed, educated recommendation to our Planning and Zoning Commission and you as a body to -- to adopt. I just wanted to put -- in that description I wanted to put in the context all the code references that are there and I'm just going to read you the title of those, we are not going to go into the details of what they are unless you want to, but 11-3-B is our landscaping requirements, so this would be how the open space is actually improved with sod or trees or -- or other landscape materials generally. 11-3-G is common open space and site amenities. That's where a lot of the modifications would probably occur is in that section. 11-4-3-27 is our multi -- multi-family development standards. 11- 6-C3 is our subdivision design and improvement standards and 11-7-4 are our planned unit development standards. So, bits and pieces of all those sections we envision modifying or having modified, but -- with consultant help through this process. I do want to also say -- and this isn't necessarily the case for these other ones, but that one I think we have a separate -- so, for those of you that are new we have kind of a standing UDC work group that is on call for when we need to vet UDC changes through these professionals. They are made up of engineers, developers, architects, land surveyors, planners. This one we think requires a separate standalone committee that would work with a consultant to, again, co-draft these standards. So, we want to limit that. We don't want 50 people on the steering committee, but -- but a handful of select folks that have an interest in helping develop these standards and, then, again that gets facilitated by this consultant, so -- Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Caleb, thank for that. What -- what do you think those committees look like? What -- in your opinion what does that committee look like? Hood: So, Mr. Mayor, Council Member, that, again, to me is a single subcommittee -- Bernt: Right. Meridian City Council Meeting Agenda January 21, 2020 – Page 72 of 246 Meridian City Council Work Session January 14, 2020 Pages 6 of 23 Hood: -- that deals strictly with open space and amenities. That's a large lift. We will have this other -- the regular standing committee UDC working group that -- that would deal with everything else that's in the code. Again, those process improvement changes, we would vet through them, even the multi-family parking standards. If you want to set up more committees we could take that direction. But as a general rule or the model for this, I think -- you heard some testimony about maybe having three different groups established, a development community group, a citizen group, you know, and what the third professional group was or other group was and, then, merging them at the end. To me it just make sense. We are going to have three from each of those special interest groups, if you will, sit down and start hashing things out and figure out where there is middle ground and -- and where there is maybe disagreement on that. But that's maybe a nine member subcommittee with a facilitator slash consultant that figures out what is the right amount of open space and amenities. That would be my recommendation. So, that's -- that's about a high level what that -- what that would be. Open space and amenities would be code changes to the city code recommendation to -- we would probably have a workshop on that before we got too far down the road to make sure we are in the right ballpark. You know, if everyone's thinking it's 20 percent, boy, you better come back with 20 percent open space and the consultant says 15, you know, let's -- so, we will have touch points. So, that's -- that's one. Number two would be priority growth areas. This one is pretty weighty. Simison: Could you, in your best guesstimate, give a time frame for each one of these and how long it will take to get through them? Hood: Yeah. Mr. Mayor, I'm sorry, I mentioned that. So -- so, this one I think we would -- I would like to hear some direction from you all on what you would -- when you would like to see -- I know I would like to see it done yesterday. To actually have new standards adopted -- again, this has to go through our Unified Development Code. So, there is a legal process there. We have to give at least 30 days notice before the Planning and Zoning Commission and, then, to you roughly 30 days later. So, you already -- you're at two months at best and, then, you have got an effective date, so you are -- you know, if we had something in six months I would think that's pretty good. That gives about two to three months time to have three or four meetings of the steering committee potentially and, then, have a draft that we could submit for application that goes through that process I just mentioned. Simison: Just to follow up. So -- and from the perspective -- you talk about RFQ and so you need a budget amendment for the money to go out and do an RFQ. Then do the process and then -- so you're at least six months, if not longer, is what I'm hearing, unless you -- council directs -- so, want to get a -- have the process completed in a month from having someone on to trying to get things moving forward. Hood: Yeah. Mr. Mayor, that's -- that's good direction. I mean if you want that steering committee to meet no more than twice or something like that, they kind of can get that time frame shortened down. I think everyone understands there is an urgency, but we want to do it right, too; right? So, I don't know exactly how that all plays out. Yes, that Meridian City Council Meeting Agenda January 21, 2020 – Page 73 of 246 Meridian City Council Work Session January 14, 2020 Pages 7 of 23 timeline -- we have to get some -- a consultant first, so I should say that, too. With all of these we will bring back the agreement with our consultants, so you -- you ultimately today -- well, you're telling us to move forward, but you aren't approving anything. We will bring back an RFQ, because I need a budget amendment, I don't have money for any of this stuff. So, I'm going to bring back as a budget amendment whoever the consultant is with their contract scope of work and a timeline. So, you will see this all again. It helps me, though, as I'm negotiating that initial contract with them to understand, yeah, we expect this to get done in six months. That may limit what the consultants -- who we can hire, if they don't even have the time or how much they charge us. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Yeah. Caleb, it sounds like to me that process in finding someone, hiring them, there is -- they have to get up to speed on things, which you will help them with, getting the committee members in place -- I mean that -- realistically it seems like to me we are looking at a fall time frame for anything to come back to us to start making some decisions. I would like it to be quicker, but I just don't see it -- to do due diligence with the committees and everything else that needs to be done -- and I'm okay with that. I mean we just have to be thorough in it. So, if it does take a little bit longer, okay, so that's -- that's my two cents. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: I would -- I agree with the -- with Councilman Hoaglun. My thought was that we -- we are nine months or so on this, just to put that out. I know we will -- we will discuss it after staff is done presenting, but I think we are probably at least -- Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: At the end of the day I think that -- I think that those who are engaged and those who care, I think we just want to know that we are working on it, that we are not dropping the ball. I think that people will -- you know, if they see that we are working on it or engaged, we are coming to a conclusion that makes sense for all, then -- then our community -- I don't think that you are going to get much pushback for that. I think that we -- we would get pushback if we didn't start working on it until the fall. I think that would be the issue. That's my opinion. Simison: Yeah. And this -- what I'm just hoping to set the stage for is time frame for each one of these bandwidths, so for what can run concurrently and, then, what has to run Meridian City Council Meeting Agenda January 21, 2020 – Page 74 of 246 Meridian City Council Work Session January 14, 2020 Pages 8 of 23 sequentially, so that people have a realistic expectation of this list from that standpoint. All right. Thank you, Caleb. Hood: Mr. Mayor, it's -- it's a good point and I'm guilty of -- for not following the mantra of, you know, under promising and over delivering, I'm a little more -- I like to somewhat push it a little bit, but I get that, you know, maybe we temper expectations of when we can realistically get this done. So, I appreciate that. My point really is we are going to get it done as soon as we really can and we want it done more in the fall and, then, six months, so -- all right. That's number one. Priority growth area. So, this one -- this one is a lot. This one directly corresponds with some strategic plan objectives. This essentially just -- and, again, in a nutshell, basically, is us first as a city looking at our boundaries and saying we are ready to grow here and here maybe, but -- but this is maybe further out and a lot of this has to do with coordinating our services and infrastructure, so that it can meet the demands and the level of service expectations of those that are already in Meridian and coming to Meridian. So, we don't get pulled and say, hey, we need fire station seven and eight at the same time, because we are just growing out there and we weren't planning for it. It's one we would -- we are actually going to tackle in-house first, so that is, again, making sure we are on the same page. Planning, Public Works, Fire, Police, Parks and kind of saying where are you with your CIPs, where are you building the next park and the next fire station. Where is the next sewer shed. Where -- you know, where are those things and to kind of understanding that as we potentially -- and this one is something that we have talked about throughout the Comprehensive Plan, but, again, this is -- this is cutting edge, if you will, or progressive for Meridian, we have never had this map, although there is some code and a couple of sections of code that talks about priority growth areas. We could take maps and say in these areas we are going to incentivize our growth. So, whatever that means. We still haven't developed what that could mean. If you're on the other side of that boundary. We are going to discourage growth out there, because we aren't ready to grow. We are not building schools out there, we are not widening roads out there, we are not building firehouses out there -- or maybe we are, but it's you as the developers are going to build those things, because we are not ready to go there. So, those impacts are -- we are not ready to provide services out there. You want to grow out there, okay, well, then, those services that go along with growth needs to be provided out there. So, that's what this is, the first step again is bringing the departments on board to understand, again, how CIPs are -- work and -- and maybe don't, but should they align, could they align, I think just quite frankly a lot of this to me has to do with sewer sheds and topography. Sewer is going to drive development. So, looking at just sewer sheds and say which sewer sheds should we grow into, those don't follow nice, you know, boundaries like roadways or even waterways a lot of time, so we might have to do some fudging of those priority growth areas, but generally where -- where do we want to grow, but maybe not for another X amount of years until we get most of this in-filled in. So, again, that's at a high level what that is. Again, this one I wouldn't -- I think we would -- we would engage and start to negotiate a contract, but we need to understand a little bit more what the scope of work is for that consultant after we do that -- that analysis in-house. I will also say this is really really similar and to the same point that the Ada county commissioners are really looking at is the cost of growth, the fiscal impact analysis. So, that's a lot of what -- we will even engage finance and to say, okay, we can grow out Meridian City Council Meeting Agenda January 21, 2020 – Page 75 of 246 Meridian City Council Work Session January 14, 2020 Pages 9 of 23 there, but if we have -- if we are pushing our services out there, now it's more fuel for that patrol car to even get to their beat, if you will. So, there is a cost with growing further and further out. So, this -- this -- there is some fiscal impact we want to look at as well, again, in working with others. I think -- any feedback on that one? Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Just to comment. To me this is kind of one of the major items to be working on. We have got to -- as we have had our meetings with department heads -- you know, coming on new and getting up to speed on what their projects are, what their needs are, you know -- and you touched on it, you know the sewer sheds, you know, where our fire station is going to go and, then, they have got plans for them. But is that where the priority is. You know, police services. How do we extend city services in an orderly fashion, because we can't do it all, and I think we want to give some direction and certainty to developers out there to let them know that, hey, this is where our priorities are. If it's going to be northwest Meridian because of Owyhee High School and all this, that -- that's where the next fire station is going to go, then, we are going to look south or what -- what have you and also working with as you identified our partners of the school district, ACHD, Idaho Power, to make sure we are coordinated in that, because, you know, as -- as I have been listening and learning and getting up to speed on these things, the demands out there -- and we are going to continue to grow, but we can't do it all at once and we are just going to have to figure out the path forward and I want to make sure people understand that and that's important I think. So, that's just my two cents again on -- on that particular one. Perreault: Mr. Mayor? Simison: Council Women Perreault. Perreault: I was going to wait until the end to give sort of my big picture thoughts on all of these, but on this particular one I would like to say on the priority growth areas I see two different things that -- that we are trying to tackle. One is the -- the -- what -- or the -- and one is the -- the where. So, the what is determining the city's infrastructure needs, coordinating with the districts, understanding what we are doing and what we could be doing and -- and that coordination piece and, then, the second is where -- where are we going to create the -- where we need to determine that the growth areas are based on information we have on -- on sewer and -- and other infrastructure and so I feel like the -- the -- the piece of the project -- it's just getting that information from the -- from ACHD, from Idaho Power, from the school district, should come first and that we look at that and, then, we start talking about the locations. Kind of take that maybe in two different phases if possible. To me that makes a lot of sense that we first determine what do we have and, then, we start talking about publications and I kind of saw those as two different things and so I don't know if that -- if that helps as far as how to prioritize -- you said this is a big one and it is, but how do we prioritize and maybe even break that down a little bit farther. Meridian City Council Meeting Agenda January 21, 2020 – Page 76 of 246 Meridian City Council Work Session January 14, 2020 Pages 10 of 23 So, I know as a Council Member I would -- I would like to hear the information that you find out with coordinating with these other groups before we have a discussion or in tandem, I suppose, having a discussion with -- with potential areas or locations, so -- share more thoughts on that at the end. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: The question was about -- I guess we are maybe taking these one -- each one. I'm happy to share some thoughts. This one I think for me is the most -- can be a really -- really long lasting implications and lots of changes or, Council Member Perreault's comments, it could be a lot of just information that we are sharing. I personally always struggle with incentivizing certain parts of our community or de-incentivizing certain parts of our community, mostly because I don't think the growth in Meridian has ever been predictable and so it's challenging to say we only want to grow in this part of our community and so I think to Council Member Hoaglun's point, being able to communicate to the development community, hey, five years out there is a high school here, seven years out there is two elementary schools in this part of town, there is a new park scheduled for ten years from now, that type of communication seems very appropriate. I think building a -- an ideal world timeline, that's where we are headed. Taking that next step and saying we all -- we are only going to -- we are going to encourage development in this part of town and discourage development in this part of town, I just think that's a really really slippery slope and one that I think would be -- need to see some real specific details before that's a piece that I particularly want to support. Mr. Mayor, a question, though, for Caleb. Caleb, at -- when you first started I thought you said this was going to be led by staff and, then, towards the end of your comments you alluded to hiring a consultant. So, is it in your opinion -- kind of like with number one where you would use a stakeholder committee and a consultant, would this be staff led in conjunction with the consultant? Is that your recommendation? Hood: So, Mr. Mayor, Councilman Cavener, so -- yeah. One and two are different. One really staff is not really involved. Maybe we -- we present to Planning and Zoning Commission, maybe the Council, but it's really developed by that steering committee with consultant. This one, again, is the -- the department directors, quite frankly, and their assigns working to figure out what -- again, if -- if we go down this path of marking up a map and saying here is a line, we don't want to grow passed it until we fill this in to 80 percent or whatever, that's in-house. So, that's staff. And, then, we take that information and we hand it off to a consultant likely -- again, Ada county has a consultant that's doing some of this work on a regional level now and it may correspond -- the timing may correspond when we are done with that and working with the school district and ACHD if we don't do that first -- I have some of that information, by the way, on where they plan to build roads and stuff, but -- that's how this is envisioned is, again, a lot of that work is just based on city, where we think -- or the departments think we should grow, hand that off to a consultant and really look at that, for -- for some of the impacts if we draw those lines and how we implement that. So, again, yeah, I get beat up sometimes when I say, well, Meridian City Council Meeting Agenda January 21, 2020 – Page 77 of 246 Meridian City Council Work Session January 14, 2020 Pages 11 of 23 why do you need to incentivize growth. You guys are growing like crazy and maybe that's the wrong terminology, but the point is there where we are lockstep with the development community to say, yes, that land is -- let's make that developable or whatever that is, however we can assist you we are on board. If you want to move out to McDermott and Black Cat and develop in Meridian, we are not on board with that, we are just not ready. It's in our area of impact, but we are not ready to leapfrog all the way out there and so how do you disincentivize that? How do you -- how are you clear and upfront with, yeah, we are not so super excited about that development there, because it's not -- it's not -- the timing isn't right, so -- and, then, that's, again, where we need a consultant to help us, well, how do we implement that. If we have this -- these areas we want to grow and not grow, what are the tools that we have at our disposal to really do that. McClure: I'm going to -- Mr. Mayor, Members of Council, I'm going to cover priorities three, four and six. High level. These all have some similarities in that they deal with specific and distinct area of the city. Most of these -- in fact, all of these were identified as potential next steps as part of the Comprehensive Plan process. Number three is the Jewel-Rolling Hill area. This is contemplated as more of a technical document, not so much a specific area plan. Ideally, it's less -- unlikely with no map or text changes to the Comprehensive Plan and we want to be looking at triggers for how redevelop -- redevelopment, not detailing what development is specifically or what it looks like. Want to ensure that we are planning for adequate, efficient, and complete services, especially in light of the Comprehensive Plan future land use map changes we approved there, which are much more intense, and that would include a look at transportation. Regardless of when we do this and assuming that this is, in fact, a priority for Council, we would hope to turn this around fairly quickly, assuming all the -- the finance stuff and contracts are -- are settled, I would guess four to six months. This would be easy to run concurrently with another project, such as number four, which is the Magic Bridge area. This is very similar to the Jewel and Rolling Hill and more of a white paper or a technical document. Again, we are not looking to get overly specific or detailed here. The big emphasis for this area is that we really do not want to be perceived as accelerating redevelopment in this area here or as part of the process. The rush is to have something that clearly articulates what we need to have occur for development to occur, but not pushing any sort of timeline beyond that. Another difference for this area is that some of the existing residential pockets of it could remain -- most of it could remain it. Ideally you are capturing some of the visibility of Overland and Eagle and I-84, but potentially some redevelopment would allow and facilitate some of the existing residential to remain with closer proximity of services. It doesn't have to happen, but it could. Staff would be looking for both of these to do low key public involvement. Ideally the existing stakeholders have chosen to sell, whether that's now or in 20 years, the effort would be focused on what occurs after that and making sure the city is left whole. Number six is The Fields area. This is -- this conceptually would be much different from the first two I just discussed. This would be more of a specific area plan and with that a lot more effort. Likely our suggestion would be to consider that sort of a part two with Logan Simpson and continue that contract. We have shown this as priority number six. If we wanted to continue with Logan Simpson we would probably need to start that sooner, but it doesn't necessarily need to be done fast. Work here would need to focus more on the core area, but it would also need to be broad Meridian City Council Meeting Agenda January 21, 2020 – Page 78 of 246 Meridian City Council Work Session January 14, 2020 Pages 12 of 23 in the sense that it touched the areas adjacent to it and you had some consistent themes there. Part the need here is analysis and design with teeth to give staff and decision makers good ground to hold true. The reason for this is you have a very narrow kind of area of opportunity here and if you devalue that core by allowing it competing development elsewhere, the sort of the fall floors out from underneath you. We wouldn't -- we still wouldn't be determining where buildings go, we are not looking to get that specific, but there would need to be more design standards, more -- more layout considerations in order to create a product that is cohesive and encourages people to not just stop by to speak with, but linger and say it needs to be a livable area and an energized and active area. We would recommend a moderate amount of public involvement for this project. Some of that is similar in the sense that most of stakeholders in this area wouldn't be remaining, they would be selling, but we would also need more development partners with this. We need to make sure that our plan isn't just a wish list of best practices and things we hope to see, but implementable and that we have potentially partners on here, likely a core requirement really for they occur, particularly as it relates to parks, open space and pathways, is public-private partnership and putting those things in the right location and not necessarily just the first opportunity we have. To be clear, a key tenant of the work in this area as contemplated and as it relates particularly to multi-family commercial, is that we would rather wait for the right project than entitle something just because it's ready and okay. There is three kind of real quick, since we are running low on time, we can talk about them separately or at the end or I can answer questions. Simison: Any questions on these three items right now? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Brian, does that recommendation necessitates holding the review and approval of development applications that might be code compliant sufficient in the short term? It sounds as though the number three and four to be done prudently require some commitment from all of us to take pause and allow it to run its course to avoid making the mistake that you just referenced. McClure: Mr. Mayor, Councilman Borton, I think all of those areas definitely have some definition of thresholds and metrics that need to occur in order to achieve orderly growth and development for different reasons. Overland, for example, we don't want to approve a bunch of single access points -- single user access points along what will be a seven lane roadway, on an already very dangerous and busy intersection. We need to -- we need to hold true. For that, for example, to occur we need to make sure we are preserving for opportunities with -- with cross-access or backage-frontage roads, whatever -- whatever that is and -- but, yes, we don't want to just approve something because it comes through. We need to make sure that we are requiring some collaboration with stakeholders and that they are working together and that we are preserving for those things to occur and if we do allow something sooner than later -- The Fields area is similar. It's more -- it's more difficult. We are not alone out there. This area is cut off. We have Meridian City Council Meeting Agenda January 21, 2020 – Page 79 of 246 Meridian City Council Work Session January 14, 2020 Pages 13 of 23 Nampa to the south and west and we have Star to the north and there is going to be, for example, competing commercial and employment uses out there and if we want to have a core that does what we want, we can't be approving requests for other commercial -- other areas that may be more easier and sooner, we have to -- we have to hold fast and make sure we are not devaluing that center -- that center. So, absolutely, yes, we do need to be careful. It doesn't mean buying land or saying no outright, it just might not be the right time. You know, we need to wait a little bit longer. Borton: Mr. Mayor. I'm not advocating necessarily one way or the other, I'm just trying to understand the recommendation and if some of the concern is the process that's been outlined, just has a natural lag to it, that there is two ways to get to the ultimate right solution. One is to speed up the process, which we don't perhaps have a lot of ability to do. Speed up the process to complete the new plan or code changes. The other is to exercise a little discretion and discipline in the approval process, understanding we might need to go slow in order to allow this process to be completed. I mean going slow is only problematic if it invites us to make not the best long-term decisions, if we go slow and process a bunch of development that undermines the very purpose of what we are trying to do. McClure: Mr. Mayor, Councilman Borton, I completely agree. I think also what I'm saying, though, is because we are proposing these be consultant driven, not that we are not part of that, but because the consultants are doing a lot of the work, we can do these sooner and we don't necessarily have to do them fast, but we can start them and do them and take whatever time we need. I'm not suggesting we rush those at all, I just -- there may be some advantages to do that -- doing them sooner or later, particularly because we just might miss out completely if we wait. But we don't necessarily need to do them fast. We are not pushing that we do them fast. Hood: So, Mr. Mayor, if I can just build on that in this conversation a little bit -- and we are not here to -- I will play that scenario forward I guess a little bit. I don't think we need a moratorium or anything until we can get these plans done, but there are some development pressures and what I put on the screen is probably the one that we are probably at biggest risk. The -- the Jade-Jewel-Rolling Hill Subdivision, there is stuff happening out there, but it can happen and I don't think we are -- we are behind the eight ball if you will. So, they -- they are working on some triggers, but I think we will -- we will look at it, even if more development is approved and there's a redevelopment occurring in there, I think we have enough tools already in our toolbox where we can kind of control that. You heard from some of the folks in Locust View Heights. I don't think that's happening tomorrow. I think that's more of a longer term, if you will, redevelopment out there, so I think we have some time there. The Fields district area has -- this four square miles, though, there -- with the high school going out there, this is the one where if we don't -- and, again, we have got it as number six here. Maybe it is higher. This one you are going to start to see some more development pressures, again, because of the high school. I wanted to -- I bring this up, because generally there is a sewer shed that -- that breaks right here. The reason we really haven't seen any development come in on the other side of that is how this sewers and the cost to put a lift station in that serves the Meridian City Council Meeting Agenda January 21, 2020 – Page 80 of 246 Meridian City Council Work Session January 14, 2020 Pages 14 of 23 region and the cost and the penciling, but someone's going to figure it out and this one -- again, if we start approving projects in here, yeah, then, we are wasting our time or we are too late. So, this is one where, again, I'm not saying moratorium, but this one maybe there is a little bit more urgency to complete the plan, so we have that in place and the expectations for development. I just want to put -- as Brian was saying kind of that -- this is probably the most important part, how this develops in here. Think Hyde Park kind of development. There is real design considerations that happen here and some density. You need to support that or else this is going to be just like the rest of Meridian, if you will, or anywhere USA. But these concepts kind of at this intersection are really important. We could probably allow some of this residential to happen, it's just more medium density residential subdivisions, but if we are start up in here don't have those design considerations done, then -- yeah, then, this is all for naught and it's not a special place, if you will. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Caleb, Brian, Cameron, I think to that point number seven -- I know we haven't got there yet, but does number seven need to kind of occur or begin before we start talking about these other three? Arial: Mr. Mayor, Councilman Cavener, you know, I think this -- they are somewhat related. That's definitely not the same point. What I think you are getting with number five is -- it really is kind of a -- or, excuse me, number -- number six is -- it's really kind of a clean slate. It's what do we really want to see happen out there. I think there is an -- there is an opportunity to really give that more definition from a city perspective. Now what we are talking about with seven is a little bit more -- things that are -- neighborhoods that maybe already exist or people that want to define that maybe on their own. We can get into this a little bit more, but to your question I see that more of as an amalgam of ideas that we need to vet more with those stakeholders, whereas, number -- number six in The Fields area is more of a -- let's put some definition to this from the city's perspective with consultant help to give that some -- a future view. All right. I'm going to dive into -- now skipping back to number five. This open space and agricultural preservation item. This isn't to be confused with the open space and amenities initiative. I think that's really important to differentiate those. This is a -- this is an item that came up over and over again just in different forms throughout the comp plan discussions with -- with the citizenry. It's also one of our strategic plan goals. So, you know, the specific language in there is, you know, access and feasibility of areas within the area of city impact that could be preserved for open space, historical significance, or cultural heritage and so as we as a team heard this, you know, over and over and again, we came to realize that this means a lot of different things to a lot of different people and so we as a team said, okay, we need to really understand from the community's perspective what this means, what this idea means, what they are really looking for and so knowing that this was going to be a priority that came out of the Comprehensive Plan, the adoption, we have already prepared a survey to go out to our citizenry and ask this question: What does open space mean to Meridian City Council Meeting Agenda January 21, 2020 – Page 81 of 246 Meridian City Council Work Session January 14, 2020 Pages 15 of 23 you? Is it, you know, green field with cows on it. Is it a nature preserve? Is it just open space in developments? Is it having, you know, pathways? Is it just your traditional city parks? Without that kind of understanding it makes it really difficult for us to say, then, okay, well, are you willing to fund or pay or find a mechanism to actually do that preservation? And so we feel like this is a multi-phased initiative. It would be, number one, cutting loose this survey, finding out what -- what the thoughts of the community are regarding this issue. Pulling that back, analyzing it, and, then, coming back to maybe you guys and saying this is what we found, here is some -- maybe some recommendations -- recommendations on next steps. But it really is that first step before we go too much further with it. I would hate to think that -- I wouldn't be comfortable presuming that our community thinks, yes, go hog wild on preserving a dairy, because I just don't know that that's the case. So, without that information, without that analysis I think we would be premature. So, really, what we are asking here is to -- your thoughts on cutting loose that survey to get that feedback and, then, bring that back to you in a timely manner. Again, the survey is already prepared. We vetted it with Parks and Rec, Planning and Zoning, and the Historical Preservation Committee and it would be, you know, give that a reasonable time frame to turn that, open it up to the community for a length of time, close that, analyze it and, then, bring that information back to you. So, we could be talking, you know, March time frame to further this conversation with you. And I do think it's important to note that at this point in the process this would be staff lead, so we would do this in- house after the fact, you know, if we start to think about funding mechanisms, how to actually implement recommendations, that's maybe where we would seek consultant help to further define that. Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: Cameron, what does the rest of that open space survey look like? Arial: Yes. So, we -- we have it up here for you. We can just quickly click through hypothetically. So, obviously, we are -- we have some screening questions that kind of help define, you know, who we are talking about and who this -- the respondent is. Then we get into actually what does it mean to you and there is a -- kind of this ranking, if you will. We have also provided some examples, so if people are like, well, what does multi- purpose outdoor urban spaces mean, there is at least a link they could go to to look that up and say, oh, yeah, I get that. Yeah. I think that's a valuable thing and, then, on down the -- the list there and, then, based on that, you know, are you -- you know, would you support purchasing property for that purpose and preserving it and, you know, if you don't know what -- what other information could help. We do have kind of some back and forth, so if you say no kind of upfront, then, that kicks you to other questions and what have you and, then, of course, the -- you know, what is your preference in funding these things, if that is your -- your preference. It's a -- it's a -- it's a sticky one as you all know. Yes, we all want more open space, but how do you fund that is a critical piece of this. And, then, you know, kind of at the end we have some demographics that kind of will help us with cross-tabulations and maybe scientific portions of this and that's -- that's, in essence, the Meridian City Council Meeting Agenda January 21, 2020 – Page 82 of 246 Meridian City Council Work Session January 14, 2020 Pages 16 of 23 survey. It takes approximately five minutes to complete, so we think that it would be very accessible for our community. Bernt: Mr. Mayor, follow up. Simison: Councilman Bernt. Bernt: I'm just really interested to see what the community's feedback is on this, because it can go and -- you know, I have no idea. I really don't know. I'm really -- I'm really excited to see what that looks like to our community, because it can be anything. One more question. When you are planning on sending this out? Did you say that and I just didn't hear? Arial: If you guys give us the go I would imagine we could have this out maybe even last week of January, early February. So, try to get an analysis and, then, a further discussion in March with you all. Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: Cameron, I think you know my love of surveys. I just think that they can be, you know, really really beneficial, they can also lead us down a rabbit hole and so I see Boise State up in the -- in the URL. I assume this is being managed by Greg Hill and his team that have done a fantastic job of putting together scientifically validated surveys. My concern always is you want to get a pulse check on our community, not just the opinions of people who want more open space, because I think those are two very important designations and so as long as you feel really comfortable and confident that we are -- we are surveying our citizens and not just people that are passionate about this issue, I'm really looking forward to seeing the results. I think they will be very very beneficial for us as we make some decisions. Perreault: Mr. Mayor? Simison: Council Woman Perreault. Perreault: Have you established some -- a minimum amount of responses that you would like to receive and, if so, what are they? Arial: Mr. -- Mr. Mayor and Council Woman Perreault, so just to be clear, I -- I -- the expectation with this is as much response as we can possibly get. Now, we could go down the road -- to Councilman Cavener's point of making this a truly scientific research piece. I don't know that that is particularly necessary. To your point, if we can get ten people -- or ten thousand people to respond to this we will consider every single one of those responses. It is designed in a way that I think we can rely upon those results and -- and have it be representative of our community, so -- but to that point, if we get ten Meridian City Council Meeting Agenda January 21, 2020 – Page 83 of 246 Meridian City Council Work Session January 14, 2020 Pages 17 of 23 responses, is that truly representative of our community? I don't think so. And we would have to present that to you with that knowledge in mind that, yes, this is a limited response. Simison: And if I could just add real quick on -- we did have a question in the last city survey specifically related to this topic, which we got some feedback. We do have another city survey that will be going out this summer. We don't have enough that we can ask all these questions in that survey, but if there is one or two things that come from this that we would want to do a more scientifically valid question, we could, again, pose that out to the community this summer in that way. But, you know, whether it's BSU or the same group that we use, if we are putting financial resources towards all these other things, if this is something that we want to put resources towards for a specific scientifically valid survey, that's an option. Hoaglun: Mr. Mayor? Simison: Councilman Hoaglun. Hoaglun: Mr. Mayor, Cameron, I just wanted to make sure I saw in the survey -- you talked about agriculture and kind of had a definition of that. I don't know -- might want to have them look at parsing that a little bit more, because agriculture is a term that means different things to different people. You know, when I hear the term agriculture I think production agriculture. It's -- it's the livelihood of the family or business. It's -- it's intensive. And a lot of people think agriculture. Hey, my neighbor has ten acres, they have got some sheep -- it's a hobby farm, you know, and they like, you know, it's -- they liked seeing the sheep or the goats or the -- what have you, but it's not production agriculture. So, there is that difference and you noted, working dairy or farm operation. You know, it's production agriculture, but sometimes people want to have -- well, I would like -- I want that five acres, ten acres, because I want to see that and see the open space. So, I don't know if we need to have something in there, but because of those differing -- how people see it differently, we might want to do a little more parsing on that. Arial: Mr. Mayor, Councilman Hoaglun, yeah, that's -- that's a good point. I think we are -- we are definitely specific to an operation of some kind. You know, the thought being is that you would, you know, preserve those, you know, farming rights. You know, yes, this could, you know, be a dairy and we will -- as a city and a community purchase those rights and that would be what is maintained there, as opposed to redevelopment and otherwise. But to your point, maybe it's -- people view it as like, you know, a community garden or, you know, something like that. But, again, to your point, this could go a whole -- you could go down a whole lot of rabbit holes, but I'm not -- I'm not opposed to that. I think we could broaden that and include that in there. You bet. Excellent. All right. And, then, finally to item seven. Just briefly here, this -- this did pose itself in different forms. There were a number of citizen groups, neighborhood groups, that saw development and the need to kind of find a -- an identity and a unity within specific areas of our community and so this is a little bit of an amalgam of comments, to be honest. What -- what are -- what -- you know, what does that actually mean and how would that translate into something the city Meridian City Council Meeting Agenda January 21, 2020 – Page 84 of 246 Meridian City Council Work Session January 14, 2020 Pages 18 of 23 can assist these citizen groups with and stakeholders with and so I think, you know, as -- as Caleb mentioned in the memo, it's -- how do we better understand, specifically what they would like to see with, you know, a neighborhood or is it -- you know, is it a specific overlay? Is it architectural design and implementation thereof? And just trying to get a better sense for -- for what people are actually asking for with this would be a first -- a first good step. We do see kind of a -- a means to empower our community and citizens in specific areas to bring what that means and have a partnership with them to say -- then say, okay, we hear what you are saying, what is workable within code, maybe what isn't, what would need to be discussed more with you all to -- if that's reasonable to implement and otherwise and so this is a little bit of a broader discussion point, but I think it's a way for us to prioritize this in a way and really look at neighborhoods that would like to provide specific -- maybe design standards or -- or other policy-related items and see if there is ways that we can accommodate that going forward. So, looking for that direction. We do see a logical nexus with the Mayor's office, getting folks together, stakeholders and otherwise, but interested in your comments in this as well. Simison: Council, any comments? Perreault: Madam Mayor? Simison: Council Woman Perreault. Perreault: So, as Boise developed their districts sort of came about more organically, more naturally, and some of that has to do with geography and some of it has to do with style of architecture and some of it has to do with maybe something that's unique -- you know, historic uniqueness. I think for us -- so, it seems strange to me to sort of have to -- to talk about actually, you know, for planning this, right, because for them I think it was a much more natural process. But I think it would be a good idea to sort of look at them and see what -- what created their neighborhoods, what -- why is it the Boise Bench and the North End and West Boise and there is some sub neighborhoods that have kind of come about and maybe just from the outside look at what identified those areas as neighborhoods -- and I'm not saying that we are modeling after them by any means, but -- but a lot -- a lot of their process came about very naturally and I would like to see it happen that way and like you were saying to have the citizens really be the voice of that and to be the ones that are identifying what their neighborhood looks like and what it means to them to have their neighborhood identity, but maybe we can get an idea of how that came about and, then, now, of course, there are a lot of neighborhood associations around Boise that -- that proactively act and some of -- some of it has led to overlays that were created by the city. I can think of a couple of different ones where they -- they protect some half acre and acre properties right in the middle of Boise, because the citizens went -- went about it in a way that that gave them that neighborhood identity, so -- so, maybe we can just kind of look at them as -- as to, you know, when did people start identifying their neighborhood and why and what led to that. A lot of it was projects that were redevelopment projects for the bench -- specifically Boise Bench did a lot of redevelopment. The city and -- and the real estate -- you know, the residential real estate just kind of started to develop -- redevelop on its own as the area became more desirable. Meridian City Council Meeting Agenda January 21, 2020 – Page 85 of 246 Meridian City Council Work Session January 14, 2020 Pages 19 of 23 So, just -- just some thoughts on that about how I would like to see this piece being maybe less -- the city have less of its fingerprints on it I guess, unless the intention is to use some of the information in our priority growth areas and, then, of course, it will be important for us to -- to know that, but -- Hood:, So, Mr. Mayor, if I can share a little bit of that. I think this goes with what Council Woman Perreault just said. We do have a champion, if you will, that's going to be the first one to organically create this district and I have talked to Susan Karnes. Basically they have identified -- I didn't ask her how they came up with Amity-Meridian. Basically everything south of Amity and east of Meridian they have kind of identified as this area that they want to have those specific design standards, some of which Cameron mentioned, but, you know, it could be even just landscaping design standards along the arterial and how the roundabouts are improved in that area and those types of things that are unique to them, that they just, again, aren't anywhere USA. So, if we wanted to pilot this and, then, be open to anybody else that says, hey, there is something going on from here to here, too, and we think this is a thing, okay, you guys go and do that and you tell us what's important about your area and what's distinct that the city may, then, incorporate into our codes, into our policies, into our whatever. So, I just want to put that out there that she's willing -- and they have already done some, too -- a lot of that legwork. I haven't actually seen a write up of what they hope to accomplish with this, but it is a distinct identity, some preservation of their rural characteristics of that area. So, again, I don't know exactly what all that means, but -- but they are -- they are willing to do some of this kind of on their own, you know, with their own grassroots resources and, then, come to the city with some -- could be a partnership, but a proposal, an ask to say help us be this thing. So, anyways, I just wanted to put that out there. You have a potential. Then that wouldn't require any consultant help, that's just some general openness to that occurring. If I can, Mr. Mayor, just one more -- as Cameron mentioned, there is a lot of different topics here. We -- it's come up and we are not advocating necessarily for this -- is not that we break the city up into neighborhood associations. We have HOAs, which is vastly different than the majority of Boise. We have kind of that organizational structure through our HOAs, so it came up in the comp plan, but we don't necessarily -- aren't necessarily advocating for it and I didn't hear this to the same degree as some of these other things we have talked about, but the district idea is also in here. So, essentially, breaking the city up into six slash seven districts and having you all be accountable, responsible back to a geographical area also came up, so -- I'm not here to say that had a whole bunch of momentum, but there was some and some people brought that up. So, there is a lot -- kind of again to Cameron's point, there is a lot of different things that are kind of lumped under this one thought that are vastly different concepts and not all of those would require consultant work, but it is -- all kind of at least outlined there. Simison: So, if I could help us kind of move along to some directions -- we are at the end of our workshop, I want to respect the time, but is there anybody who disagrees that one or two -- number -- items one and two are not the top two priorities on this list that they -- that the planning should tackle at this point in time? Perreault: Mr. Mayor? Meridian City Council Meeting Agenda January 21, 2020 – Page 86 of 246 Meridian City Council Work Session January 14, 2020 Pages 20 of 23 Simison: Are they -- are those the top two items that are listed or is there disagreement on that? Council Woman Perreault. Perreault: Would you mind before we -- are you -- are you intending to go number by number and talk about what our thoughts are in the priorities at this time? Simison: You know, what I would intend to do is right now just help them get priority and, then, they can bring these back and have further in-depth conversations one on one or -- to really get into the meat of each of these items, because I think that we could spend the next four hours tonight dissecting all of these if we really wanted to or are talking further. But I just want to give them direction on what are your priorities as a body, so that they can start moving forward and bring things back and have further in-depth conversations. Perreault: Because I -- well, I just was going to -- we have -- we have had a lot of conversation about staff time versus which of these items that -- that can be outsourced or we can use a consulting firm and I would be really interested to see -- if we are doing multiple of these at a time how many are you comfortable doing at a time and -- and can we -- can we sort of set them up so that staff's working on one, but the consulting firm is working on another and -- and -- and kind of how you would have those going at different times if we were to say -- you know, I know they each have their own unique time frames but -- but, you know, do you want to have three going at a time, four going at a time, two with a consulting firm, two with staff -- you know, I know that plays into what we are going to approve from a budget standpoint, but any of that guidance would also help me to help -- help you prioritize those, but, no, I do not disagree that one and two are top priorities. Simison: And just from -- from a logistical standpoint, I think that if you would identify the priorities, some of it's going to happen naturally and some of it's going to -- you know, they are going to be able to fill that out as they get going and if -- just because something made -- it's like anything, even in our current strategic plan, you can have a low priority action item that has -- you can get done quicker, that gets done before even a priority one, because priority one will take six months with a consultant and three months with staff, so -- I think that's going to be an evolving conversation that they -- I think even some of it's going to depend upon the position that they may want to bring on when they can get a hire, when that person can get up to speed, I mean some -- it depends upon -- there is a lot of moving pieces, so that's why I'm like -- if we can just get with some simple prioritizations from a Council perspective, they can get -- get moving and we can bring back more if we need to, either specifically or directly when you start seeing here is what we are going to move forward and -- and what time frame and how much bandwidth they think they have. Perreault: Mr. Mayor, to that point I think one and two it's pretty clear are definite priorities, but my challenges in some of these specific areas it seems like that, you know, three and -- three and -- what is it? Four. That they want to potentially link those, but -- but I think that area -- the Magic Bridge area isn't good. The Rolling Hill area is going to likely get a lot more development activity and a lot more interest, much more quickly than Locust Meridian City Council Meeting Agenda January 21, 2020 – Page 87 of 246 Meridian City Council Work Session January 14, 2020 Pages 21 of 23 Grove. So, if we link those two together as a priority, if -- I find that very challenging to -- to really get feedback on it. And the same thing with -- I think there was -- there was another couple of them that -- that staff had mentioned they thought go hand-in-hand, but their -- their time frames are very different, so -- Simison: And I heard that as well and I think that they are just going to have to help figure that out within their priorities. So, if items one and two are the top two items, is there -- I would just like to get those cleaned off the plate and, then, we can focus on the next five, if that's the case. That way they can at least develop from that standpoint. Okay. Then looking at the next five, we have the three specific area plans and, then, the two other off the top, but in terms of the open space, ag preservation, district neighborhood identity, is there any viewpoint -- does anybody on Council want to say -- just lumping them in those three groups, the specific area plans or district identity and open space, if we just lump those three separate groups, is there one of those three groupings that Council thinks is more important? Is it the area plan? The district neighborhood identity? Or the open space conversation? Cavener: Mr. Mayor? Simison: Councilman Cavener. Cavener: First maybe a question either for you or for staff and, then, I'm happy to provide some insight. Is the order that's presented here -- is this a recommendation from staff in terms of priority? Hood: So, Mr. Mayor, I need to own that, I guess. So, it's a -- it's -- and I probably should have explained that better. I know we are running low on time. So, it's a priority order list, but there are -- again, there is reasons you could justify moving -- because of -- in the sake of time moving priority six to do that sooner, kind of to the Mayor's point. Maybe a lower priority, but we need to get it done sooner, if that makes sense. So, the priority here is what -- based -- mainly based on what we heard from the public -- as a priority from the public or the volume of times that we heard it from the public, if that makes sense. Not -- what we think the priority for the public is. Maybe that's a better way to say it. Cavener: Mr. Mayor, for me to -- it's a two way street. You know, I'm one that I think one, two, five, seven, you block those together, you do those first and, then, you look at the neighborhood pieces, three, four, and six, but really respecting what staff is trying to kind of capsulate feedback from the public and I'm almost just more supportive of supporting this list in the order that came from staff. If that's what they think is most important and they feel like they have got the resources to do it in that order, get -- things maybe move up, move down a little bit, actually, I'm more supportive of the list presented in that order. If I had my choice I might do it differently, but I think the staff did a great job of kind of surmising that. Perreault: Mr. Mayor? Meridian City Council Meeting Agenda January 21, 2020 – Page 88 of 246 Meridian City Council Work Session January 14, 2020 Pages 22 of 23 Simison: Council Woman Perreault. Perreault: I have a question for staff. Are there any of these that -- that you feel like you can just hand off to a consulting firm and that -- and staff doesn't really have to be really involved in it and that's something -- is that something that can be simultaneously going with other priorities that staff are working on? Hood: Mr. Mayor, Council Woman, so, number one, again, we are going to try to be not really involved with that one very much at all and let that process just kind of happen. The other ones we would probably be involved with to some degree. Again, number seven, if we did this pilot project with the Southern Rim, we probably aren't that involved, although I would want to have regular touch points with them, but I don't see that being a huge level of effort for staff. At least to begin. As Brian mentioned, three and four, that's pretty much getting a consultant up to speed and letting them do their analysis and write up some things. But we wouldn't be that -- that's not a whole -- that's not a heavy lift for staff. That's mainly a consultant doing that for three and four. And the other ones are kind of a hybrid or 50-50, if you will, consultant and staff. Perreault: Thank you. Simison: Are there any other comments? Councilman Bernt. Bernt: Mr. Mayor. I think I'm in agreement with Mr. Cavener in the sense that I think your list is great, I would just move up six. I don't think that Magic Bridge is going to happen anytime soon. I don' t know if we should be paying attention to it very much. I just think that -- other than that I think they are all good. Dean, did you get that? Simison: Are there any other comments? All right. Thank you. Hopefully you got what you need and if -- we can always come back for further conversations if needed, but, hopefully, that will get you going in the right direction. Simison: Okay. Item 6, Executive Session. Do I have a motion? Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we go into Executive Session per Idaho State Code 74-206(1)(a), (1)(d) -- and (1)(d). Yes. Hoaglun: Second. Simison: I have a motion and a second. Is there any discussion? If not -- is this a roll call? Roll call vote, Madam Clerk. Meridian City Council Meeting Agenda January 21, 2020 – Page 89 of 246 Meridian City Council Work Session January 14, 2020 Pages 23 of 23 Roll call: Borton, yea; Cavener, yea; Bernt, yea; Perreault, yea; Hoaglun, yea; Strader, absent. Simison: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. EXECUTIVE SESSIONS: (5:41 p.m. to 6:01 p.m.) Bernt: Mr. Mayor? Simison: Councilman Bernt. Bernt: I move that we come out of Executive Session. Borton: Second. Simison: I have a motion and a second. All those in favor signify by saying aye. All opposed nay. The ayes have it. MOTION CARRIED: FIVE AYES. ONE ABSENT. Simison: Do I have another motion? Borton: Mr. Mayor? Simison: Councilman Borton. Borton: Move we adjourn the regular meeting -- or the work session. Excuse me. Bernt: Second. Simison: I have a motion and a second. All those in favor signify by saying aye. Opposed nay. The ayes have it. We are adjourned. MEETING ADJOURNED AT 6:01 P.M. rZIOJRECARDNG ON FILE OF THESE PROCEEDINGS) *YbR RO tT IMISON DATE APPROVED ATTE CHRIIS 1014INSCIN - CITLCLE �/rE ID----IZIAN+.-DAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 A Item Title: Razzberry Point Villas Subdivision Sanitary Sewer Easement No. 2. Meeting Notes: DAr I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time for P resentation: 0 Title of I tem - Razzberry P oint Villas Subdivision Sanitary S ewer Easement No. 2 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 1/7/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 3 of 84 Proiect Name (Subdivision): Razzberry Point Villas Subdivision Sanitary Server Easement Number: 2 Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. ( See Instructions for additional infonnation). ADA COUNTY RECORDER Phil McGrane 2020-005524 BOISE IDAHO Pgs=6 VICTORIA BAILEY 01/15/2020 10:13 AM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this 14th day of January , 2020 between Integrity Partners LLC ("Grantor"), and -the City of Meridian-, an- Idaho- Municipal Corporation- ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and'property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and - WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over -and- across the following- described- property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance-. However, Grantee- shall- not be responsible- for repairing, replacing- or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 05/31/19 THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right -of --way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: Please attached Acknowledgement ATE OF IDAHO ) ) ss unty Ada ) This recor as acknowledged before me on (date) by (name of mdiv d al), [complete the following if signing in a representative capacity, or strike the following if si g in an individual capacity] on behalf of (name of entity on beh of whom record was executed), in the following representative capacity: (stamp) (type of authority such as officer or trustee) Notary Signature My Commission Expires: Sanitary Sewer Easement REV. 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 6 o f 8 4 GRANTEE; CITY OF MERIDIAN „ XEDA C71v or W Rqoerl E: Slm'S011, M yor E IOIAIV -4 �OANO m SEAL t<`2T� JQVv 40 the TREASV�� Attest by Chris\4o Won, City C r STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 1-14-2020 (date) by Robert E. Simison I and Adrienne Weatherly behalf of the City of Meridian, in their capacities as Mayor arid- Deputy city clerk, respectively. 44 0 4 — 03"= CHOtNE WAY Notary Signature COMMISSION #67390 My Commission Expires .3-2s-2022 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Sanitary Sewer Easement REV. 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 o f 8 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 9 o f 8 4 ` E IDIAN*,-IZDAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 B Item Title: Alicia Court Subdivision Sanitary Sewer and Water Main Easement No. 2 Meeting Notes: M0, I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time for P resentation: 0 Title of I tem - Alicia Court S ubdivision S anitary Sewer and Water M ain Easement No. 2 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 1/10/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 10 of 84 Project Name (Subdivision): Alicia Court subdivision Sanity Server & Water Main Easement Nugi_berl. 2 Identify this R-Asement by sequential number if Project contains more than one easement of this type. (See bstructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-005654 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 01/15/2020 11:42 AM CITY OF MERIDIAN, IDAHO NO FEE The Wood Family Trust, THIS Easement Agreement, made this 14th day of January , 20 20 between Arcble R. Wood, Trustee ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: ung . 10"nic.11812am The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance,, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance, However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement, THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement IW V. 03/26/2018 Meridian City Council Meeting Agenda January 14, 2020 – Page 12 of 84 GRANTEE: CITY OF MERIDIAN Ci1v of E IDIAN Simison, ayoDAHO I SEAL Attest bV Ch ohnson, At� Clerk STATE OF IDAHO, ) ss. County of Ada ) This record was acknowledged before me on 1-14-2020 (date) by Rob_ert.%Simison and Adrienne Weatherly on behalf of the City of Meridian, in their capacities as Mayor and Deputy Clerk respectively. (stamp) cfiatkne / , , NotarySignature (•�L My Commission Expires: 3-28-2022 CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Sanitary $elver and Water Main Easement REV. 05/31/2019 Meridian City Council Meeting Agenda January 14, 2020 – Page 14 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 15 of 84 /rE IDIAN*,-----IZ CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 C Item Title: Modified Development Agreement Second Addendum for Caven Ridge Estates West (H-2017-0156) With New Cavanaugh, LLC (Owner/Developer). Located on the East Side of S. Meridian Rd./SH69 South of E. Victory Rd. Meeting Notes: &i I TEM SHEET C ouncil Agenda I tem - 3.C . Presenter: S onya Allen Estimated Time for P resentation: 0 Title of I tem - 2nd Addendum to D evelopment Agreement Caven Ridge E states West M odified D evelopment Agreement H-2017-0156 with New C avanaugh, L L C (Owner/Developer), L ocated on the East S ide of S. M eridian Rd./S H69, S outh of E . Victory Rd. 2nd Addendum to the D evelopment Agreement between the City of Meridian and New Cavanaugh, L L C for C aven Ridge E states West MD A (H-2017-0156). Original D A instrument#2017-074871 recorded A ugust 11, 2017 and the F irst Addendum instrument#2018-134521 recorded April 18, 2018 AT TAC HM E NT S: Description Type Upload D ate 2nd A ddendum - C aven R idge E states (H-2017-0156)A greements / C ontracts 1/6/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 16 of 84 ADA COUNTY RECORDER Phil McGrane 2020-005523 BOISE IDAHO Pgs=4 VICTORIA BAILEY 01/15/2020 10:13 AM CITY OF MERIDIAN, IDAHO NO FEE lin PARTIES: 1. City of Meridian 2. New Cavanaugh, LLC, Owner/Developer THIS 2nd ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 14th day of January 2020, ("ADDENDUM"), by and between City of Meridian, a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642 and New Cavanaugh, LLC, ("OWNER/DEVELOPER"), whose address is 3327 N. Eagle Road, Ste 110-148, Meridian, Idaho 83641 I N KIR FXM I A. CITY and OWNER/DEVELOPER entered into that certain Development Agreement that was recorded on August 11, 2017 in the real property records ofAda County as histrumentNo. 2017-074871 ("DEVELOPMENT AGREEMENT") and an ADDENDUM TO DEVELOPMENT AGREEMENT recorded on April 18, 2018 as Instrument No. 2018-134521. B. CITY- and OWNER/DEVELOPER now desire to amend the Development Agreement and Addendum to Development Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho Code Section 67- 6511. NOW, THE REFORE, in consideration of the covenants and conditions set forth herein, the parties agree as follows: 1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement recorded in the records of Ada County as Instrument No, 2017-074871 and the Addendum to Development Agreement recorded in the records of Ada County as Instrument No. 2018- 034521, except as specifically amended as follows; 5.1 Owner/Developer shall develop the property in accordance with the -following special conditions: f. The 10 -foot wide multi -use pathway along S. Meridian Rd,/SH 69 shall be extended off-site to the north approximately 40 feet and connect to the existing multi -use pathway with approval of the adjacent property owner and/or the Idaho Transportation Department, as applicable." 2nd ADDENDUM TO DEVELOPMENT AGREEMENT - CAVEN RIDGE ESTATES WEST MDA H 2017-0156 Page I of 4 Meridian City Council Meeting Agenda January 14, 2020 – Page 18 of 84 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNERIDEVELOPER: New Cavanaugh, LLC By: I 11 �o�v1 tAA 1 V1 ->v n City CITY OF MERIDIAN By: Mayor Rohe E. Sin i5on PIED AUGUST �o 0 Pity of w E IDIAN�-- IDAHO SEAL */ 2"d ADDENDUM TO DEVELOPMENT AGREEMENT - CAVEN RIDGE ESTATES WEST MDA H 2017-0156 Page 3 of 4 STATE OF IDAHO ss: County of Ada, On this 9:5 day of 'D F Cs , ,�ra�-r , 20AI, before me, the undersigned, a Notary Public in and for said State, personally appeared Z�. t.o V -\—i , known or identified to me to be the V v�{�„ c Lr of New Cavanaugh, LLC, and acknowledged to me that lie executed the same on behalf of said Corporation. E ;1 have hereunto set my hand and affixed my official seal the day and year In is certiWAIUM199bov v 'tten. ..", 4Y PUBLIC • STATE OF IAI +�SStCNNt1MBEs�� 22 (SEAL) �IONE?� �......:.— Notary Public for Idaho Residing at: * Eeris z i I\---) My Commission Expires: '1 • Ya- -0 2 - STATE OF IDAHO : ss County of Ada On this 14th day of _January , 2020 , before me, a Notary Public, personally appeared D e pu� Robert E. Sinuson and Adrienne Weatherly know or identified tome to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument on behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 328/22 Ckawry W Notary Public for Idaho Residing at: Meridian, Idaho Commission expires: 3-28-2022 2"d ADDENDUM TO DEVELOPMENT AGREEMENT - CAVEN RIDGE ESTATES WEST MDA H 2017-0156 Page 4 of 4 j�/fEDAH IDIZ IANC -- CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 D Item Title: Extension of Domestic Water Outside Meridian City Limits Agreement With Curtis Bills - 2179 E. Lodge Trail Court Meeting Notes: r�4 I TEM SHEET C ouncil Agenda I tem - 3.D . Presenter: Warren S tewart Estimated Time for P resentation: 2 Min Title of I tem - Agreement for E xtension of Domestic Water O utside M eridian C ity L imits at 5060 S . Locust Grove Rd. Agreement for extensio n o f domes tic water service o uts id e Merid ian c ity limits by and between the C ity of Merid ian, a municipal c o rp o ration organized und er the laws o f the S tate o f Id aho, whose ad d res s is 33 East Bro ad way Avenue, Meridian, Idaho (hereinafter “C ity”), and C urtis Bills , whos e ad d res s is 2179 E. Lodge Trail C ourt, Merid ian, Id aho . AT TAC HM E NT S: Description Type Upload D ate A greement for Connection of Water and Sewer - 5060 S C over Memo 1/7/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 21 of 84 ADA COUNTY RECORDER Phil McGrane 2020-005655 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 01/15/2020 11:43 AM CITY OF MERIDIAN, IDAHO NO FEE RECORDING REQUESTED BY AND WHEN RECORDED RETURN TO: City Clerk City of Meridian 33 E Broadway Avenue Meridian, ID 83642 10 1• 1 [film 13 IN No IN 14 IN] 1,12M ran 10 IN 11LOM-11RITINIM K11KIL11 IK" 1911 This AGREEMENT FOR EXTENSION OF DOMESTIC WATER SERVICE OUTSIDE MERIDIAN CITY LIMITS ("Agreement") is made this 14th day of January 2020 ("Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho, whose address is 33 East Broadway Avenue, Meridian, Idaho (hereinafter "City"), and Curtis Bills, whose address is 2179 E. Lodge Trail Court, Meridian, Idaho (hereinafter "User") (collectively, "Parties"). WHEREAS, User is the owner of parcel number S 1132223320, located at 5060 S. Locust Grove Road, Meridian, N2SW4NW4NW4 SEC 32 3N IE, Ada County, Idaho (hereinafter "Subject Property"), which real property is located outside of Meridian City limits; WHEREAS, the,City is authorized by Idaho Code section 50-323 to develop, operate, and maintain a domestic water supply, and to protect the same from contamination, and the City does exercise such authority, including by the adoption and enforcement of Title 9, Chapters I and 4, Meridian City Code; WHEREAS, the User requests to connect the Subject Property to the City water system; WHEREAS, the User will apply for annexation and zoning designations consistent with the City of Meridian Comprehensive Plan in effect at the time Subject Property is contiguous to the City limits; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, the Parties agree as follows: 1. COMMITMENTS BY CITY. A. Provision of Services. At all times relevant hereunder, City shall provide water services to the Subject Property, subject to the terms and conditions of this Agreement and any and all applicable laws and City ordinances. B. Billing. City shall bill User monthly for water usage according to the metering, accounting, and billing system in place under Meridian City Code and the policies and practices of the City of Meridian. AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS — 5060 S. LOCUST GROVE ROAD PAGE 1 OF 6 AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 5060 S. LOCUST GROVE ROAD PAGE 2 OF 6 C. Recordation. City shall record this Agreement, and shall submit proof of such recording to User. D. Annexation Notice. City shall send written notice to User when Subject Property is eligible for annexation, requiring User to submit an Annexation Application to City for Subject Property. II. COMMITMENTS BY USER . A. Payment for City services. User shall be responsible for fulfilling User’s obligation to pay to City any and all costs related to water infrastructure construction, materials, and connection, including, but not limited to, hookup, assessment, meter installation, and inspection fees. Upon connection to the City’s water system, User shall pay to City all applicable fees and costs for water services provided, including, but not limited to use fees, as such are calculated and billed by City as set forth herein and established by law or City ordinance. The exclusive remedy for disputes, objections, or appeals regarding such fees and charges shall be appealed to the Board of Adjustment under the procedure set forth in Meridian City Code. Notwithstanding any other provision of this Agreement, this provision shall be binding upon User and upon any and all successors in interest of User and/or to the Subject Property. B. No cross-connection. User shall abide by and comply with any and all applicable provisions of law, which shall specifically include, but shall not be limited to, compliance with Chapter 3, Title 9, Meridian City Code and/or any and all similar ordinances subsequently adopted, which prohibit the installation and/or maintenance of a cross- connection to the City’s water system. This provision shall be binding upon User and upon any and all successors in interest of User and/or to the Subject Property. C. Consent to annexation. User specifically agrees that, as a specific consideration of City’s willingness to enter into this Agreement, User shall, and hereby does, provide perpetual consent to annexation of the Subject Property into the City of Meridian. This provision shall comprise evidence of User’s consent to annexation and shall be binding upon all subsequent purchasers, heirs, or assigns of the Subject Property. Notwithstanding any other provision of this Agreement, this provision shall be binding upon User and upon any and all successors in interest of User and/or to the Subject Property. D. Annexation application. Within sixty (60) days of receiving written notice from City that Subject Property is eligible for annexation, User shall, at User’s sole expense, submit an Annexation Application for the Subject Property into the City of Meridian. User’s Annexation Application shall be a complete submittal of all City-required documents, exhibits, and fees for requesting annexation into the corporate boundary that are in effect at the time of application. Such Annexation Application shall propose zoning Meridian City Council Meeting Agenda January 14, 2020 – Page 23 of 84 AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 5060 S. LOCUST GROVE ROAD PAGE 3 OF 6 designations consistent with the Future Land Use Map designation of the City’s Comprehensive Plan. E. Future development agreement. User acknowledges that, pursuant to Idaho Code section 67-6511A and the Meridian Unified Development Code (“UDC”), as part of the annexation process, User will be required to enter into a development agreement concerning the use or development of the Subject Property. Such development agreement will include requirements that the use of the Subject Property comply with all provisions of the UDC and Meridian City Code, including those provisions related to land use, specific use standards, landscaping, access, parking, and other conditions as may be appropriate and necessary to c arry out the policies of the comprehensive plan, regulate the uses of property and structures within the City of Meridian, and protect and promote public health, safety, and general welfare. F. Consent to entry. User shall, and hereby does, provide perpetual consent and access to the City to enter the Subject Property for the purpose of inspecting any and all water pipes, connections, and related infrastructure. Except as to routine meter readings or in the event of an imminent or realized threat to the public health, safety, or welfare, City shall provide User at least twenty-four (24) hours prior notice of such entry; such notice may be verbal or written and may be posted at the Subject Property. III. GENERAL PROVISIONS . A. Default. Any failure to perform the terms and conditions of this Agreement, or any portion thereof, shall be a default hereunder. In the event of a default, the non-defaulting party may serve a written Notice of Default upon the defaulting party by the method set forth herein. Except in case of an imminent or realized threat to the public health, safety, or welfare, the defaulting party shall have thirty (30) days following delivery of such notice to cure or correct the default before the non-defaulting party may seek any remedy as provided herein. Notwithstanding any other provision of this Agreement, this provision shall be binding upon the Parties and upon any and all successors in interest thereof. B. Enforcement. This Agreement shall be enforceable in any court of competent jurisdiction by either City or User, or any respective successor(s) in interest thereof. An action at law or in equity, as appropriate, shall lie to secure specific performance of any covenant, agreement, condition, commitment, and/or obligation set forth herein. In addition, remedies available to City shall include, but shall not be limited to, termination of water service to User, to any successor(s) in interest, and/or to any water user located on the Subject Property. C. Notices. Any notice desired by the Parties or required by this Agreement shall be deemed delivered after deposit in the United States Mail, postage prepaid, addressed as follows: City: City of Meridian Attn: Public Works Department Director Meridian City Council Meeting Agenda January 14, 2020 – Page 24 of 84 AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMITS – 5060 S. LOCUST GROVE ROAD PAGE 4 OF 6 33 E. Broadway Ave. Meridian, Idaho 83642 User: Curtis Bills 2179 E. Lodge Trail Court Meridian ID 83642 Either Party may change its address for the purpose of this section by delivering to the other Party written notification of such change, establishing a new address for noticing purposes, in accordance with the requirements of this section. D. Time is of the essence. The Parties acknowledge and agree that time is strictly of the essence with respect to each and every term, condition, and provision hereof, and that the failure to timely perform any of the obligations hereunder shall constitute a breach and default hereunder by the Party so failing to perform. E. Binding upon successors. Except as otherwise specifically provided herein, this Agreement shall be binding upon any and all owners of the Subject Property, any and all subsequent owners thereof, and each and every other person acquiring an interest in the Subject Property. Nothing herein shall, or shall be construed to, in any way prevent the sale or alienation of the Subject Property, or any portion thereof, except that any sale or alienation shall occur subject to the provisions of this Agreement, and any successive owner or owners shall be both benefited and bound by the conditions and restrictions herein expressed. F. Severability. If any provision of this Agreement is held invalid by a court of competent jurisdiction, such provision shall be deemed to be excised herefrom and the invalidity thereof shall not affect any other provision or provisions contained herein. G. Attorney fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorney fees as determined by such court. This provision shall be deemed to be a separate contract between the Parties and shall survive, inter alia , any default, termination, or forfeiture of this Agreement. H. Final Agreement. This Agreement sets forth all promises, inducements, agreements, conditions, and understandings between City and User relative to the subject matter hereof, and there are no promises, agreements, conditions, or understandings, either oral or written, express or implied, between City and User, other than as are stated herein. Except as otherwise specifically provided herein, no subsequent alteration, amendment, change, or addition to this Agreement shall be binding upon the Parties unless set forth in writing and duly executed by both Parties or their successors in interest. I. Non-waiver. Failure of either Party to promptly enforce the strict performance of any term of this Agreement shall not constitute a waiver or relinquishment of any Party’s right to thereafter enforce such term, and any right or remedy hereunder may be asserted at any time after either party becomes entitled to the benefit thereof, notwithstanding delay in Meridian City Council Meeting Agenda January 14, 2020 – Page 25 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 26 of 84 CITY OF MERIDIAN: LIMA E. �Q0 ;,VEDA 'J ,VEDA'J � GO T� cnvof w .� �.�►�l E IDIAN�- IDAHO j_ nr SEAL i) --------------- CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 C Jo son, CiVClerk STATE OF IDAHO ) ss County of Ada ) I HEREBY CERTIFY that on this 14th day of January , 2020, before the undersigned, personally appeared ROBERT E. SIMISON and Adrienne Weatherly known or identified to me to be the Mayor an Clerk, respectively, J of the City of Meridian, who executed the instrument on behalf of the City of Meridian, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (!h wilry W Notary Public for Idaho Residing at Meridian My Commission Expires: 3-28-2022 AGREEMENT FOR EXTENSION OF DOMESTIC WATER AND SEWER SERVICE OUTSIDE MERIDIAN CITY LIMTI's — 5060 S. LOCUST GROVE ROAD Idaho PAGE 6 OF 6 EIDIAN,*-- DAHJ CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 E Item Title: Pathway Agreement for Castelcreek Subdivision (H-2019-0130) With Nampa Meridian Irrigation District and City of Meridian Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Kim Warren, M P R Pathways Project M anager Estimated Time for P resentation: 0 Title of I tem - Pathway Agreement B etween the Nampa-M eridian Irrigation District and the C ity of M eridian Regarding Castle Creek Subdivision M I-H-2019-0130 AT TAC HM E NT S: Description Type Upload D ate NMI D Pathway A greement C astle C reek S ubdivision A greements / C ontracts 1/9/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 28 of 84 ADA COUNTY RECORDER Phil McGrane 2020-015495 BOISE IDAHO Pgs=7 BONNIE OBERBILLIG 02/0612020 03:54 PM NAMPA MERIDIAN IRRIGATION DIST NO FEE IIIIIII IIIII 1111111111111111II11IN111111111111111 00737639202000154950070078 AGREEMENT AGREEMENT,made and entered into this Q1Q34 day of �{I M-i-e ,L9 ,by and between NAMPA&MERIDIAN IRRIGATION DISTRICT,an irrigationdistrict d and existing under and by virtue of the laws of the State of Idaho,hereinafter referred to as the`District,"and THE CITY OF MERIDIAN,a political subdivision and municipality of the State of Idaho hereinafter referred to as the"City," WITNESSETH: WHEREAS, the parties hereto entered into a Master Pathway Agreement For Developing and Maintaining Pathways for public use along and across some of the District's ditches and within some of the District's easements and fee title lands dated December 19,2000,recorded as Instrument No. 100102999, records of Ada County,Idaho,hereinafter referred to as the"Master Pathway Agreement;"and, WHEREAS, the District and the City intended by entering the Master Pathway Agreement to accomplish the following in a manner that is consistent with their respective legal and fiduciary responsibilities;to enhance the City's pathway planning though early consultation between the City and the District;to establish a process for the City's submission ofpathway requests and the District's consideration of such requests; and to provide the general conditions for the District's approval and authorization of pathway requests affecting the District's ditches,property,operations and maintenance; and, WHEREAS, the District grants to the City the right develop pathways to encroach within the District's easements along and across the District's ditches,canals and easements therefor upon the terms and conditions of said Master Pathway Agreement and after the execution of an agreement for each proposed crossing and encroachment;and, WHEREAS,the City is the owner of the real property easement/right of way(burdened with the easement of the District hereinafter mentioned)particularly described in the"Legal Description"attached hereto as Exhibit A and by this reference made a part hereof;and, WHEREAS, the District controls the irrigation/drainage ditch or canal known as the TEN MILE DRAIN (hereinafter referred to as "ditch or canal') together with the real property and/or easements to convey irrigation and drainage water, to operate and maintain the ditch or canal, and which crosses and intersects said described real property of the City as shown on Exhibit B attached hereto and by this reference made a part hereof; and, AGREEMENT-Page 1 WHEREAS,the City desires approval to construct,install,operate and maintain an asphalt paved pathway within the District's easement for the Ten Mile Drain under the terms and conditions of said Master Pathway Agreement and those hereinafter set forth, NOW,THEREFORE,for and in consideration of the premises and of the covenants,agreements and conditions hereinafter set forth and those set forth in said Master Pathway Agreement, the parties hereto agree as follows: l. The City may construct,operate,maintain and repair a I0 foot wide asphalt pathway within the District's real property and/or easement for the Ten Mile Drain in Castlecreek Subdivision, located northwest of the intersection of Eagle Road and Amity Road,Meridian,Ada County, Idaho. 2. Any construction, widening or crossing of said ditch or canal shall be performed in accordance with the"Special Conditions"stated in Exhibit C, attached hereto and by this reference made part thereof 3_ The permitted hours of use of the pathway shall be from one half hour before sunrise and one half hour after sunset. 4. The parties hereto incorporate in and make part of this Agreement all the covenants, conditions, and agreements of said Master Pathway Agreement unchanged except as the result of the provisions of this Agreement. The covenants, conditions and agreements herein contained and incorporated by reference shall constitute covenants to run with,and running with,all of the lands of the City described in said Exhibit A, and shall be binding on each of the parties hereto and on all parties and all persons claiming under them or either of them,and the advantages hereof shall inure to the benefit of each of the parties hereto and their respective successors and assigns. IN WITNESS WHEREOF,the District has hereunto caused its corporate name to be subscribed by its officers first hereunto duly authorized by resolution of its Hoard of Directors and the City has hereunto subscribed its corporate name to be subscribed and its seal to be affixed thereto,all as of the day and year herein first above written. NAMPA&MERIDIAN IRRIGATION DISTRICT IAN01 l9 yO��f�lQL 'moo lay Its President- - ATTEST- Its Secretary AGREEMENT-Page 2 THE7 OF MERIDIAN By to AUG It E. Si lson, ayor ATTEST z �•;tY„r � JDA140 r Chr Jo Gn, City rk ?y�, SEAL STATE OF IDAHO ) of the lR�PyJ ) ss: County of Canyon j On this _Lill"day of ,2020 before me,the undersigned,a Notary Public in and for said State,personally appeared Donald H ksdale and Damn R.Coon,known to me to be the President and Secretary,respectively, of NAMPA&MERIDIAN IRRIGATION DISTRICT, the irrigation district that executed the foregoing instrument and acknowledged to me that such irrigation district executed the same, IN WITNESS WHEREOF,1 have hereunto set my hand and affixed my official seal,the day and year in this certificate first above written. F NEE GRANTSSION#63457 Notary Public for Idaho ARY PUBLICResiding at ,Idaho E OF IDAHO My Commission Expires:-3CD7 STATE OF IDAHO ) ) ss: County of Ada ) On this 14th day of anua ,2020 before me,the undersigned,a Notary Public in and for said State,personally appeared and*-Adrienne WeathP•dtknown to me to be the Mayor .. and Deputy City Clerk ,respectively,of The CTTYOF MERIDIAN,the entity that executed the foregoing instrument and acknowledged to me that such entity executed the same. IN WITNESS WHEREOF,I have hereunto set my band and affixed my official seal,theday and year in this certificate first above written. ,ten CHARLENE WAY Notary Public for Idaho --b COMMISSION$67390 Residing at Meridian_ Idaho NOTARY PUBLIC STATE OF IDAHO My Commission Expires: 3-28-2022 rMY COMMISSION EXPIRES 30M *Adrienne signing for -Chris Johnson , City Clerk* AGREEMENT-Page 3 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 3 2 o f 8 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 3 3 o f 8 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 3 4 o f 8 4 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 3 5 o f 8 4 �/rE IDIZ IAN*,-----DAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 F Item Title: Acceptance Agreement for Display of Artwork at Initial Point Gallery With Jeremiah Sorrells: 7-26-2020 to 7-30-2020 Meeting Notes: G✓ I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time for P resentation: 0 Title of I tem - Acceptance Agreement for Display of Artwork in Initial P oint Gallery AT TAC HM E NT S: Description Type Upload D ate S orrells A rtist A greement A greements / C ontracts 1/7/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 36 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 37 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 38 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 39 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 40 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 41 of 84 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. TIST: J emiah Sorrells Address: '), 6 Z a 4Q rr S� Phone: Zoe — �f0%., E-mail: C a ie,; 5o l k I y I M41 . corn CITY OF MERIDIAN: E. Mmison.1 Mayor QO�PSED AUGvsT "0� Attest: 011�-- r w CU IDIAN IDAHO SEAL ACCEPTANCE AGREEMENT — INITIAL POINT GALLERY DISPLAY PAGE 6 ` /rE IDIZ IAN*,-----DAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 G Item Title: Professional Services Agreement With Treasure Valley Children's Theater for an Amount Not -to - Exceed $5,000 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: Audrey Belnap Estimated Time for P resentation: 1 minute Title of I tem - Professional Services Agreement with T reasure Valley C hildren’s T heater for an Amount Not to E xceed $5,000 AT TAC HM E NT S: Description Type Upload D ate T V C T A greement C over Memo 1/8/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 43 of 84 PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER This PROFESSIONAL SERVICES AGREEMENT WITH TREASURE VALLEY CHILDREN'S THEATER (hereinafter "Agreement") is made this 14th day of January, 2020, by and between the Meridian Arts Commission, through the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"), and Treasure Valley Children's Theater, a nonprofit corporation organized under the laws of the State of Idaho (hereinafter "TVCT"). WHEREAS, the mission of the Meridian Arts Commission is to develop, advance, and nurture all facets of the arts to enhance the quality of life for Meridian residents and its visitors; WHEREAS, the mission of TVCT is to be part of a healthy, growing community by producing quality theater arts experiences for children; and WHEREAS, the respective governing bodies of City and TVCT find that these missions complement each other and wish to work together to further the objectives of both by engaging TVCT to present theater arts experiences as set forth in the proposal attached hereto as Exhibit A; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and TVCT agree as follows: I. Scope of services. TVCT shall provide the following services, deliverables, and materials under this Agreement: A. TVCT shall obtain all necessary royalties and scripts. B. TVCT shall schedule and hold auditions and rehearsals, and shall provide Children's cast members with all necessary materials for such experience. C. TVCT shall provide the following staff and any other staff necessary to provide the services and deliverables set forth in this Agreement: director, music director, choreographer, stage manager, production assistant, costume designer, and light designer. D. TVCT shall provide all necessary costumes, props, and set. E. TVCT shall provide and distribute marketing materials, including printing posters, flyers, t -shirts, and programs. F. TVCT shall reserve and pay all related costs for audition, rehearsal, and performance space. G. TVCT shall present to the public the theater arts experiences as set forth in the proposal attached hereto as Exhibit by September 30, 2020. II. Compensation and payment. A. Amount. City shall pay TVCT for professional services described herein in an amount not to exceed five thousand dollars ($5,000.00). B. Payment schedule. Following TVCT's provision of detailed invoice to City, City shall pay TVCT in accordance with the following schedule: 1. By January 31, 2020, City shall mail payment to TVCT in the amount of $1,000.00. PAGE 1 PAGE 2 2. By February 28, 2020, City shall mail payment to TVCT in the amount of $1,000.00. 3. By March 27, 2020, City shall mail payment to TVCT in the amount of $1,000.00. 4. By April 24, 2020, City shall mail payment to TVCT in the amount of $1,000.00. 5. By May 29, 2020, City shall mail payment to TVCT in the amount of $1,000.00. C. Materials fees; revenue. TVCT shall be entitled to collect a materials fee from each cast member in an amount not to exceed sixty-five dollars ($65.00). In exchange for such fee, each cast member shall be entitled to participation in rehearsals per TVCT’s casting and direction; direction and coaching from TVCT staff at weekly rehearsals; and performance per TVCT’s casting, direction, and scheduling. TVCT may not turn away any person due to inability to pay the materials fee; TVCT shall waive and/or make other accommodations for such fee upon request and demonstration of financial hardship. TVCT shall be entitled to retain any revenues realized from ticket sales, sponsorships, or other fundraising undertaken by TVCT. III. General provisions. A. Indemnification. TVCT and each and all of TVCT’s employees, agents, contractors, officials, officers, servants, guests, and/or invitees, including any and all participants in Event or related activities, shall indemnify and save and hold harmless City from and for any and all losses, claims, actions, judgments for damages, or injury to persons or property and losses and expenses caused or incurred by Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Organizer programming, at or in its use of Park or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City. B. Insurance. TVCT shall submit to City proof of an insurance policy issued by an insurance company licensed to do business in Idaho protecting TVCT, TVCT’s employees, and TVCT’s agents from all claims for damages to property and bodily injury, including death, which may arise during or in connection with the play, including auditions, rehearsals, set-up, performance, and tear-down. Such insurance shall name City as additional insured, and shall afford at least five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. The limits of insurance shall not be deemed a limitation of the covenants to indemnify and save and hold harmless City as set forth in this Agreement or any permit. If City becomes liable for an amount in excess of the insurance limits herein provided due to the actions or omissions of Organizer or any Organizer employee, agent, contractor, official, officer, servant, guest, and/or invitee, or any participant in or observer of Event or related activities, Organizer covenants and agrees to indemnify and save and hold harmless City from and for all such losses, claims, actions, or judgments for damages or liability to persons or property. At all times during the course of this Agreement, TVCT shall maintain worker’s compensation coverage in the amount required by law for each and every employee utilized in the course of performance of this Agreement. C. Notices. All notices required to be given by either of the parties shall be in writing and be deemed communicated when personally served or mailed via U.S. mail, addressed as follows: Meridian City Council Meeting Agenda January 14, 2020 – Page 45 of 84 PAGE 3 If to TVCT: If to City: Autumn Kersey Audrey Belnap, Arts and Culture Coordinator Treasure Valley Children’s Theater City of Meridian P.O. Box 9144 33 East Broadway Ave Boise ID 83707 Meridian ID 83642 Either party may change its authorized representative and/or address for the purpose of this paragraph by giving written notice of such change to the other party in the manner herein provided. D. Assignment. City shall not assign or sublet all or any portion of City’s interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of TVCT. TVCT shall not assign or sublet all or any portion of TVCT’s interest in this Agreement or any privilege or right hereunder, either voluntarily or involuntarily, without the prior written consent of City. This Agreement and each and all of the terms and conditions hereof shall apply to and are binding upon the respective organizations, legal representatives, successors, and assigns of the parties. E. No agency; independent contractor. Neither TVCT nor its employees, agents, contractors, officials, officers, servants, guests, and/or invitees shall be considered agents of City in any manner or for any purpose whatsoever in TVCT’s use and occupancy of facilities at which auditions, rehearsals, workshops, and/or performances are held. In all matters pertaining to this agreement, TVCT shall be acting as an independent contractor, and neither TVCT nor any officer, employee or agent of TVCT shall be deemed an employee or agent of City in any manner or for any purpose. Specifically, without limitation, TVCT understands, acknowledges, and agrees that TVCT and its employees, agents, contractors, officials, officers, servants, guests, and/or invitees: 1. Are free from actual and potential control by City in the provision of services under this Agreement. 2. Are engaged in an independently established trade, occupation, profession, or business. 3. Have the authority to hire subordinates. 4. Own and/or will provide all major items of equipment necessary to perform services under this Agreement. F. Compliance with laws. In performing the scope of services required hereunder, City and TVCT shall comply with all applicable federal, state, and local laws. G. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys’ fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. H. Time of the essence. The parties shall fulfill obligations described in this Agreement in a timely manner, as set forth herein. The parties acknowledge and agree that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. I. Termination. 1. Grounds. Grounds for termination of this Agreement shall include, but shall not be limited to: an act or omission by either party which breaches any term of this Agreement; an act of nature Meridian City Council Meeting Agenda January 14, 2020 – Page 46 of 84 or other unforeseeable event which precludes or makes impossible the performance of the terms of this Agreement by either party; or a change in or occurrence of circumstances that renders the performance by either party a detriment to the public health, safety, or welfare. 2. Process. Either party may terminate this Agreement by providing fourteen (14) days' notice of intention to terminate. Such notice shall include a description of the breach or circumstances providing grounds for termination. A forty-eight (48) hour cure period shall commence upon provision of the notice of intention to terminate. If the defaulting party successfully cures the breach or circumstances providing grounds for termination, the terminating party shall signify such cure by issuing written withdrawal of the notice of termination. If, upon the expiration of such cure period, cure of the breach or circumstances providing grounds for termination has not occurred, this Agreement shall be terminated. J. Construction and severability. If any part of this Agreement is held to be invalid or unenforceable, such holding will not affect the validity or enforceability of any other part of this Agreement so long as the remainder of the Agreement is reasonably capable of completion. K. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. L. Discrimination prohibited. In performing the Services required herein, TVCT shall not discriminate against any person on the basis of race, color, religion, gender, sexual orientation, national origin or ancestry, age, or physical handicap. M. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. N. Approval Required. This Agreement shall not become effective or binding until approved by the respective governing bodies of both City and TVCT. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. TREASURE VALLEY CHILDREN'S THEATER: BY, t Autumn Kerse, CITY OF MERIDIAN: Attest: s V u Wn"s—on Clerk PAGE 4 PAGE 5 Meridian City Council Meeting Agenda January 14, 2020 – Page 48 of 84 PAGE 6 EXHIBIT A Meridian City Council Meeting Agenda January 14, 2020 – Page 49 of 84 (�/rE IDIAN*,---IZDAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 H Item Title: Use Agreement with Meridian Symphony Orchestra For Use of Meridian City Hall for Special Events Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: Audrey Belnap Estimated Time for P resentation: 1 minute Title of I tem - Agreement with M eridian Symphony Orchestra for Use of M eridian C ity Hall for Special Event AT TAC HM E NT S: Description Type Upload D ate MS O A greement A greements / C ontracts 1/10/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 50 of 84 AGREEMENT FOR USE OF MERIDIAN CITY HALL FOR SPECIAL EVENT This AGREEMENT FOR USE OF MERIDIAN CITY HALL FOR SPECIAL EVENT (hereinafter "Agreement") is made this 14th day of January, 2020 (the "Effective Date"), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (hereinafter "City"), and the Meridian Symphony Orchestra, also known as Meridian Community Orchestra, Inc., a nonprofit organization organized under the laws of the State of Idaho, whose address is P.O. Box 1016, Meridian, Idaho (hereinafter "Organizer"). WHEREAS, City and Organizer are mutually interested in enhancing the Meridian community's quality of life by providing performing arts and music opportunities, and have enjoyed several years of partnership; WHEREAS, on February 8, 2020, the Meridian Symphony Orchestra seeks to utilize Meridian City Hall, located at 33 E. Broadway Avenue, Meridian, Idaho, for a private event celebrating the Meridian Symphony Orchestra's thirtieth anniversary; and WHEREAS, the Meridian City Council finds that it is in the best interest of the community to enter into a contractual agreement establishing the terms and conditions of Organizer's use of Facility; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, and in consideration of the recitals above, which are incorporated herein, City and Organizer agree as follows: I. PERMISSION GRANTED. Subject to the terms and conditions set forth herein, City hereby grants to Organizer permission to utilize lobby, Conference Rooms A and B, first floor rest rooms, freight and passenger elevators, Initial Point gallery, and third floor restrooms ("Event Area") of Facility at the time, place, and manner set forth in this Agreement for a private event ("Event"). 11. OBLIGATIONS OF ORGANIZER. A. Reasonable use. Organizer shall employ best efforts to ensure that its use of Facility and Facility amenities, equipment, and infrastructure is appropriate and reasonable. Where Organizer's use of Facility and Facility amenities, equipment, and infrastructure causes disproportionately excessive damage to same, Organizer shall reimburse City for the cost or proportionate cost of necessary repairs and/or replacement. Organizer shall exercise best efforts to see that any and all use of Facility, to the extent used by Organizer or Organizer's agents, volunteers, guests, and/or invitees, is in compliance with all laws and with City's policies regarding use of City parks and/or facilities, including, but not limited to, policies of the Meridian Parks and Recreation Department. AGREEMENT FOR USE OF MERIDIAN CITY HALL FOR EVENT PAGE 1 Or 5 Meridian City Council Meeting Agenda January 14, 2020 – Page 52 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 53 of 84 Meridian City Council Meeting Agenda January 14, 2020 – Page 54 of 84 L. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part of this Agreement as if the exhibits were set forth in their entirety in this Agreement. M. Entire Agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. ORGANIZER: 4 avid Stolhand, President Meridian Symphony Orchestra CITY OF MERIDIAN: BY:Iqul Attest: o ert E Simi n, Mayor �Q0RPT E D q UG O�s T do Wiry u( o E IDIAN,-_ Z IDAHO m SEAL v "m. t)Ihnson, C Clerk AGREEMENT FOR USE OF MERIDIAN CITY HALL FOR EVENT PAGE 5 OF 5 CjQ/rE IDIZ IANk-- �J CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 I Item Title: Resolution No. 20-2183 Appointing Members to the Valley Ride Regional Transportation Authority Board. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Chris J ohnson Estimated Time for P resentation: 1 minute Title of I tem - Resolution No. 20-2183: A Resolution of the M ayor and the City Council of the C ity of M eridian, E stablishing Appointments for B oard M embers and Alternates to the Valley Regional Transpor tation Authority; and P roviding an E ffective D ate R eso appointing members to V RT AT TAC HM E NT S: Description Type Upload D ate Resolution R esolution 1/10/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 56 of 84 CITY OF MERIDIAN RESOLUTION NO. 20-2183 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN, ESTABLISHING APPOINTMENTS FOR BOARD MEMBERS AND ALTERNATES TO THE VALLEY REGIONAL TRANSPORTATION AUTHORITY; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City of Meridian by the passage of Resolution No. 04-418 on January 20, 2004 established appointed designated representatives to serve as primary and alternates for the Valley Regional Transportation Authority; and WHEREAS, due to changes of members of the City Council and staff warranted the need to change the designated primary and alternate representatives; and WHEREAS, Idaho Code §40-2106(3) states board members shall be appointed by resolution of the appointment agency; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That pursuant to Idaho Code §40-2106, that the following persons be appointed to the Valley Regional Transportation Authority Board: Mayor Robert E. Simison as a primary representative Councilmember Luke Cavener as a primary representative Councilmember Treg Bernt as an alternative representative Councilmember Jessica Perreault as an alternative representative Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2020. ADOPTED by the City Council of the City of Meridian, Idaho, this 14th day of January, APPROVED by the Mayor of the City of Meridian, Idaho, this 14th day of January, 2020. AUGUST APPROVED: 0�P�E� z 01Pc�y �r r ATTEST: �V IDIAN ayor RobeE. S' ison LU s� SEAL By: RESOLUTION FOR VALLEY REGIONAL TRANSPORTATION AUTHORITY BOARD REPRESENTATIVES — 1 of I EIDIAN*,------ DAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 J Item Title: Resolution No. 20-2184 Approving City Council President's Appointments of the City Council Members to Serve as Department Liaisons, Committee Members, Commission Ex -Officio Members Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.J . Presenter: Chris J ohnson Estimated Time for P resentation: 1 minute Title of I tem - Resolution No. 20-2184: A Resolution of the M ayor and the City Council of the C ity of M eridian Approving City Council M embers to Serve as D epartment L iaisons, C ommittee M embers, C ommission Ex-Officio M embers, and P roviding an Effective D ate R eso for C ouncil L iaisons, Representatives, Board Members and C ity D esignation areas AT TAC HM E NT S: Description Type Upload D ate Resolution R esolution 1/10/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 58 of 84 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 1 OF 3 CITY OF MERIDIAN RESOLUTION NO. ______________________ BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, HOAGLUN, PERREAULT, STRADER A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING CITY COUNCIL PRESIDENT’S APPOINTMENTS OF CITY COUNCIL MEMBERS TO SERVE AS DEPARTMENT LIAISONS, COMMITTEE MEMBERS, COMMISSION EX-OFFICIO MEMBERS, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 1-7-6(A), the president of the City Council is to appoint a city council member to be council liaison of each of the City departments, and at the City Council meeting on January 7, 2020, City Council President Treg Bernt did make such appointments, as set forth in Exhibit A hereto; WHEREAS, City Council members are authorized to represent the City of Meridian at, or attend on behalf of the City of Meridian, the meetings of various interagency boards, committees, and initiatives, including the Community Planning Association of Southwest Idaho, the Ada County Air Quality Board, the Meridian Rural Fire District Board, Meridian Development Corporation, Allumbaugh House Joint Powers Entity, Ada City-County Emergency Management Executive Council, and Valley Regional Transit Board; WHEREAS, pursuant to Meridian City Code section 2-1-1(C)(9), each commission shall include a City Council member to serve in an ex-officio, non-voting capacity, and at the City Council meeting on January 7, 2020, City Council President Treg Bernt did make such appointments, as set forth in Exhibit A hereto; WHEREAS, by this resolution, the City Council of the City of Meridian seeks to effectuate and memorialize these appointments; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council members appointed by City Council President Bernt to serve as liaisons to the respective departments, as set forth in Exhibit A hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 1-7-6(B). Section 2. That the City Council members appointed by City Council President Bernt to serve as ex-officio members of the respective commissions, as set forth in Exhibit A hereto, shall fulfill the duties of such function as enumerated in Meridian City Code section 2-1-1(C)(9). Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. Meridian City Council Meeting Agenda January 14, 2020 – Page 59 of 84 2020. 2020. ADOPTED by the City Council of the City of Meridian, Idaho, this 14th day of January, APPROVED by the Mayor of the City of Meridian, Idaho, this 14th day of January, APPROVED: �'?0 NfED r,Robert ATTEST: p �• City or �-�►'L N DIAIV�. By: ANO Chris J on, City rk SEALX.141 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 2 OF 3 RESOLUTION APPOINTING CITY COUNCIL LIAISONS AND REPRESENTATIVES PAGE 3 OF 3 EXHIBIT A CITY COUNCIL MEMBER APPOINTMENTS Seat Council Member Department Liaison Appointment Committee and Commission Appointment 1 Liz Strader lstrader@meridiancity.org c: 208-546-9501 Legal/Public Works Solid Waste Advisory Commission, ex officio Ada County Air Quality Board 2 Joe Borton jborton@meridiancity.org h: 208-288-2630 c: 208 -870 -3764 Police/HR Golf Course Committee Arts Commission, ex officio 3 Brad Hoaglun bhoaglun@meridiancity.org c: 208-870-8237 Fire/Parks Meridian Rural Fire District Board Parks Commission, ex officio 4 Treg Bernt tbernt@meridiancity.org c: 208-409-7400 Mayor’s Office Meridian Development Corporation ACEM (alternate) Allumbaugh House (alternate) EMS JPA (alternate) VRT (alternate) 5 Jessica Perreault jperreault@meridiancity.org c: 208-440-8153 Community Development Historic Preservation Commission, ex officio COMPASS (alternate) VRT (alternate) 6 Luke Cavener lcavener@meridiancity.org c: 208-695-4536 IT/Clerks/ Finance Transportation Commission, ex officio VRT Meridian City Council Meeting Agenda January 14, 2020 – Page 61 of 84 j�/rE IDIAN,----IZDAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 K Item Title: AP Invoices for Payment 1/6/2020 - $41,118.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.K . Presenter: Estimated Time for P resentation: 0 Title of I tem - AP Invoices for Payment - 01/06/20 - $41,118.00 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 1/6/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 62 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ALLOWAY ELECTRIC CO.LED Upgrades 4 poles W. McMillan & N. Fox Run Way FINAL 3,700.00 01 General Fund VINCENT KOONTZ Per Diem V.Koontz Denver PEAK 1/5-1/10/20 418.00 Total 01 General Fund 4,118.00 20 Grant Fund governmental ALLOWAY ELECTRIC CO.19-0377 CDBG N Jericho & E Chateau Strtlghts 10/24/19FINAL 37,000.00 Total 20 Grant Fund governmental 37,000.00 Report Total 41,118.00 Date: 1/6/20 12:55:08 PM Page: 1Meridian City Council Meeting Agenda January 14, 2020 – Page 63 of 84 EIDIAN*,-----IZ �J CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 3 L Item Title: AP Invoices for Payment 1/6/2020 - $2,865,436.58 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.L . Presenter: Estimated Time for P resentation: 0 Title of I tem - AP Invoices for Payment - 01/15/20 - $2,865,436.58 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment C over Memo 1/9/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 64 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund 4 IMPRINT beanies for Fall Basketball/Volleyball/Flag Football leagues 941.31 01 General Fund A-1 STAMP & MABEL'S LABELS J West recognition plaque for 2019 Presidency - qty 1 35.00 01 General Fund ACE AUTO BODY Body Damage From Pursuit/Pit Unit # 157 2,524.83 01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees December 2019 723,305.45 01 General Fund ADFIRE CREATIVE 220/Develop Meridian Fire vector file logo 200.00 01 General Fund ADVANCE AUTO PARTS brake controller for fleet truck 4 - qty 1 28.49 01 General Fund ADVANCE AUTO PARTS credit & part for trailer #13 lights - qty 2 13.30 01 General Fund ADVANCE AUTO PARTS parts for trailer #13 lights - qty 17 127.80 01 General Fund ADVANCE AUTO PARTS spark plugs for Billy Goat mulchers - qty 2 4.12 01 General Fund ADVANCE AUTO PARTS tail light converter for Gravely UTV - qty 1 23.74 01 General Fund ADVANCE AUTO PARTS toggle switch & 7-way plugs for trailer #13 - qty 3 25.85 01 General Fund AGRI-SERVICE LLC fertilizer spreader spout - qty 1 201.89 01 General Fund ALTITUDE SIGNAL LLC Opticoms for New Patrol Vehicles Unit #5 105-115 Qty.11 6,381.54 01 General Fund BEHAVIORAL WELLNESS RESOURCES 220/Instructor Fee for course taught Oct 7 & 8, 2019 onsite 3,500.00 01 General Fund BRANDON MEDICA EducReimb:B.Medica,Fall 2019, CWI 388.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Engine Mount, LOF, Belts, ATF Svc for Unit # 159 509.88 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF for Unit # 128 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 101 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 102 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change/Trie Rotation Vehicle #14 C21306 55.00 01 General Fund CATHERINE ROEBUCK EducReimb: C.Roebuck, Fall 2019, BSU UX-PRO Certificate 710.00 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 FY20 Prosecutor & Criminal Legal Svcs January 2020 41,844.02 01 General Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - December 2019 453.40 01 General Fund CIVIL SURVEY CONSULTANTS 19-0381 Professional Services During the Period of 12/1/19 T 254.00 01 General Fund CLOVERDALE FUNERAL HOME Reindeer Experience 12/6/19 Qty. 2 hours 150.00 01 General Fund CO-ENERGY Generator Fuel for City Hall 114.5 gallons 291.86 01 General Fund COMODO SECURITY SOLUTIONS INC ITSM Subscritpion Premium Edition, 12 Endpoints 36 Months 300.00 01 General Fund CREWSENSE LLC Support Plan less than 100 users (monthly) Charges for this 39.99 01 General Fund D & B SUPPLY Dog Food for K9 Arco 89.98 01 General Fund DEBEST PLUMBING, INC Settlers Park main restroom plumbing repair 264.42 01 General Fund DELL MARKETING L.P.VLA Adobe Premiere Pro for Teams MLP Multi NA Lang Team New 228.21 Date: 1/9/20 01:06:43 PM Page: 1Meridian City Council Meeting Agenda January 14, 2020 – Page 65 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund EAGLE MATERIAL HANDLING Refund Due to Cert of Value Being Incorrect C-MISC-2019-0056 440.38 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO electrical parts for Parks Shop mechanics bay - qty 8 7.04 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Gravely trailer plug wiring parts - qty 5 32.97 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO heater for Centennial Park restroom - qty 1 65.99 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO photo cells for restroom buildings at various parks - qty 4 84.11 01 General Fund EMCR FY2020 Emergency Management Council Contribution Qtr2 4,730.50 01 General Fund EMERGENCY RESPONDERS HEALTH CENTER 20-0028 220/Annual Prev Health Exams, Qty 7 5,880.00 01 General Fund FASTENAL COMPANY anchors for Settlers Park playground toys - qty 53 153.55 01 General Fund FASTENAL COMPANY cable ties & mounting pad - qty 900 106.45 01 General Fund FASTENAL COMPANY screws - qty 2,200 90.60 01 General Fund FASTENAL COMPANY screws - qty 2,600 118.21 01 General Fund FASTENAL COMPANY set screws for Homecourt door repair - qty 10 3.50 01 General Fund FASTENAL COMPANY small bolts for Gravely trailer wire mounting - qty 10 7.00 01 General Fund GAMETIME climber for Seasons Park playground repair 853.88 01 General Fund GAMETIME crawl tube & parts for Tully Park playground - qty 145 537.67 01 General Fund GEM STATE PAPER & SUPPLY CO soap dispensers for Fuller Park restrooms - qty 3 43.86 01 General Fund GLASS DOCTOR Windshield Replacement for Unit # 8 755.35 01 General Fund GREG REEDER Engraving Flock for C. Yates Retirement 45.00 01 General Fund HOME DEPOT CREDIT SERVICES 1 pk long fine/md sanding block; 1 pk xl fine sanding blocks 15.55 01 General Fund HOME DEPOT CREDIT SERVICES drawer liner for Lanark Parks Shop toolbox - qty 2 19.96 01 General Fund HOME DEPOT CREDIT SERVICES dryer vent pipe screws & lumber for Settlers Park shop x 6 33.29 01 General Fund HOME DEPOT CREDIT SERVICES Kleiner Park restroom paint supplies - qty 2 23.86 01 General Fund HOME DEPOT CREDIT SERVICES Patrol Trauma Kit Storage Bins 27.52 01 General Fund HOME DEPOT CREDIT SERVICES Refund Tax for #8153382 Patrol/Trauma Kit Storage Bins (1.56) 01 General Fund HOME DEPOT CREDIT SERVICES screw driver concrete bit, hooks - qty 10 60.20 01 General Fund HOME DEPOT CREDIT SERVICES Settlers Park shop restroom upgrade supplies - qty 6 58.34 01 General Fund HOME DEPOT CREDIT SERVICES Settlers shop dryer vent install supplies - qty 21 264.61 01 General Fund HOME DEPOT CREDIT SERVICES spray foam for carport cover - qty 4 29.00 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards: L.Strader, B.Hoaglun, J.Perreault 138.75 01 General Fund IDAHO KENDO KAI INC instructor fee - Kendo-Japanese Fencing 11/7-12/19/19 x 11 616.00 01 General Fund IDAHO POWER 2207400991 December 2019 - 975 S Locust Grove Cabinet 98.57 Date: 1/9/20 01:06:43 PM Page: 2Meridian City Council Meeting Agenda January 14, 2020 – Page 66 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO POWER Street Lights - December 2019 27,173.91 01 General Fund INSIGHT PUBLIC SECTOR, INC.Antennas, Omnia Partners IT Products & Services 2,303.84 01 General Fund INTERMOUNTAIN GAS 482409995 December 2019 129.18 01 General Fund INTERNATIONAL CODE COUNCIL IRC Ess:Webinar CEU's J Barlow; R Beierle; K Amam; S Zahorka 116.00 01 General Fund INTERSTATE ALL BATTERY CENTER batteries for key fob - qty 4 9.60 01 General Fund JAKE DURBIN PerDiem:J.Durbin,Shot Show,Las Vegas,NV 01/21/20-01/23/20 152.50 01 General Fund JODI ST-MARTIN Reim:J.St.Martin,MYAC Holiday Party Supplies Dec 2019 37.00 01 General Fund KATHY DRURY-BOGLE, PHR PO#20-0085-EDP Training Nov 2019 4,000.00 01 General Fund LAURIE MCELROY instructor fee - Yoga 10/26-12/19/19 - qty 38 1,292.00 01 General Fund LEROY SUNADA PerDiem:L.Sunada,Shot Show,Las Vegas,NV 01/21/20-01/23/20 152.50 01 General Fund LES SCHWAB TIRE CENTER Kleiner Park John Deere #16 mower tire replacement - qty 2 243.98 01 General Fund LOWE'S OSB sheathing for Settlers Park pump house - qty 10 98.30 01 General Fund MASTER ROOTER PLUMBING unclog Kleiner Park restroom mainline 453.60 01 General Fund MCCALL STUDIOS 19-0333 pay #2 for Illuminations - Renaissance Park Art 15,000.00 01 General Fund MOTION & FLOW CONTROL PRODUCTS plugs & caps for Jacobsen ball field groomer - qty 6 23.44 01 General Fund MOTION & FLOW CONTROL PRODUCTS plugs for Jacobsen ball field groomer - qty 5 26.13 01 General Fund MOTIONS DANCE STUDIO instructor fee - Dazzle/Dance, Cheer - 12/2-12/20/19 x 47 1,384.00 01 General Fund NAPA AUTO PARTS grommets & clamps for Lanark Parks Shop - qty 2 10.28 01 General Fund NORCO cylinder rental for welding gas - December 2019 42.16 01 General Fund NORTHWEST PAINTING Kleiner Park Shop & pump house painting 5,500.00 01 General Fund OFFICE DEPOT, INC.220/ Binder clips (3packs) Original inv #419532374001 (72.12) 01 General Fund OFFICE DEPOT, INC.220/ returned damaged binders/ inv#416393853001 (21.12) 01 General Fund OFFICE DEPOT, INC.220/ St 6 pencil cup, printer paper, post it markers 46.95 01 General Fund OFFICE DEPOT, INC.220/markers, laminating pouches, pencil holder, pres. cover 79.19 01 General Fund OFFICE DEPOT, INC.220/O. supplies, envelopes, toners, tape, folders, pr paper 244.78 01 General Fund OFFICE DEPOT, INC.newletter paper & organizers 55.63 01 General Fund OFFICE DEPOT, INC.planner, post-its, tape - qty 4 72.80 01 General Fund OFFICE DEPOT, INC.Station 6 binder clips, post-it's, noteboos, stapler, wasteb 497.23 01 General Fund OFFICE DEPOT, INC.Toner Qty 1 121.52 01 General Fund OFFICE DEPOT, INC.Toner, Sheet Protectors, Deskpad, Tabs, Batteries, Candy 107.25 Date: 1/9/20 01:06:43 PM Page: 3Meridian City Council Meeting Agenda January 14, 2020 – Page 67 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.White board replacement for PR Conference room 199.99 01 General Fund OFFICE VALUE - MERIDIAN Forks, Spoons, Plates & Bowls, Pens, Clock, Staples 540.32 01 General Fund OGLETREE, DEAKINS, NASH, SMOAK, & STEWART Fire Arbitration Thru 11/30/19 592.00 01 General Fund OVERHEAD DOOR COMPANY Repairs to East Sallyport Door 914.50 01 General Fund QUALITY ELECTRIC 20-0111 FY20 St. Light Underground Pwr Locates Svc 11/30/19 2,475.00 01 General Fund QUALITY TRAILER SALES trailer #4 fender repair/cable breakaway 898.50 01 General Fund RESERVE ACCOUNT Postage Use, December 2019 1,262.05 01 General Fund RICOH USA, INC 20-0146 IMC6000-Ric/Ricoh IMC6000 Configurable PTO Model 11,738.00 01 General Fund RICOH USA, INC 20-0147 IMC4500-Ric/Ricoh IMC4500 Configurable Model 25,637.00 01 General Fund RICOH USA, INC C86172112; Hard Drive Swap/Surrender, Copier Records 350.00 01 General Fund RICOH USA, INC C86172150; Hard Drive Swap/Surrender Copier Patrol 350.00 01 General Fund RICOH USA, INC C86172157; Hard Drive Swap/Surrender, Copier CID 350.00 01 General Fund RICOH USA, INC C86172509; Hard Drive Swap / Surrender-Copier Code Enf 350.00 01 General Fund RICOH USA, INC C86243745 12/2019 Plan Review 1651 Blk/White; 661 Color 63.61 01 General Fund RICOH USA, INC Copier Addt'l Images C86172150 Dec 2019 200.43 01 General Fund RICOH USA, INC Copier Addt'l Images C86172157 Dec 2019 203.02 01 General Fund RICOH USA, INC Copier Addt'l Images C86197400 Dec 2019 68.97 01 General Fund RICOH USA, INC Copier Addt'l Images for C86247349 Dec 2019 66.76 01 General Fund RICOH USA, INC Copier Addt'l Images, C86172509 Dec 2019 7.61 01 General Fund RICOH USA, INC Copier Addtl Images for C86172112 Dec 2019 38.66 01 General Fund SANTA DAN MALLOY Santa Services for 2019 Winter Lights Parade 100.00 01 General Fund SAWTOOTH DEVELOPMENT GROUP LLC Refund: CPAM Portion of H-2019-0127 Applicant no longer requ 2,409.00 01 General Fund SHANNON LIND instructor fee - Gentle Movement Stretch 12/4-12/18/19 x 6 100.80 01 General Fund SHI INTERNATIONAL CORP Microsoft Office Standard 2019 - License - 1 PC - Select Plu 1,344.35 01 General Fund SHRED-IT USA, LLC.PD Document Shredding 12/05/19 155.58 01 General Fund SIGNS, ETC numbers for equipment - qty 44 36.61 01 General Fund SONNTAG RECREATION swings for Kleiner Park playground 526.00 01 General Fund SPARKLIGHT 220/cable & internet, FSC, January 2020 153.39 01 General Fund SPARKLIGHT 220/equip rental Jan 2020 6.12 01 General Fund SPARKLIGHT 220/equip rental, Jan 2020 6.12 Date: 1/9/20 01:06:43 PM Page: 4Meridian City Council Meeting Agenda January 14, 2020 – Page 68 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SPECIALTY CONSTRUCTION SUPPLY barricades for 2019 Trunk or Treat 1,800.00 01 General Fund SPECIALTY CONSTRUCTION SUPPLY credit on barricades for 2019 Trunk or Treat (1,317.20) 01 General Fund SPORTSENGINE INC 12/12/19 contracted instructor background screening 18.50 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120 220/MF019,Dischare lever,radiator,air syst 3,247.59 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120 220/Prev Mtnc MF021 1,224.32 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120 220/Repair MF014, headlight 522.75 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120 220/Repair MF021, coolant leak, driver door,airleak 2,384.90 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120 220/MF046, install new intake gauge, driver seatbelt 387.96 01 General Fund STAR FIRE DISTRICT MAINTENANCE DIVISION 20-0120, 220/MF008, Repair, pump leak, water tank 693.60 01 General Fund SYNCB/AMAZON 457676883839; 100ft 16-Gauge Audio Stereo Speaker Wire Cable 34.45 01 General Fund SYNCB/AMAZON 466736369978; fleet truck 11 tool organizer - qty 1 283.14 01 General Fund SYNCB/AMAZON 559498666845;AdioSource AMP100VS Two Channel Power Amp 50wx2 139.00 01 General Fund SYNCB/AMAZON 585584895455; Apple iPad (10.2-Inch, WiFi+ Cellular, 32GB) 388.88 01 General Fund SYNCB/AMAZON 745583774953 Pyle PDIC81RD 8 1000W Rnd Wall and Ceiling Spkr 80.89 01 General Fund SYNCB/AMAZON 893345366977; Printer Toner pack Inspector Bay 408.89 01 General Fund SYNCB/AMAZON 986463965954; 220/19 pairs Wells Lamont work gloves x-large 517.75 01 General Fund SYNCB/AMAZON Batons for Mayoral & City Council Transition Qty.2 14.85 01 General Fund Tami J Leach instructor fee - Pickleball 11/21-12/19/19 - qty 8 384.00 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 25.52 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee (05/01/20 480.00 01 General Fund THUNDER MOUNTAIN TENT & CANVAS 220/repair pocket on turnout coat 65.00 01 General Fund TOLL BROS INC.Refund SURETY-2019-0125 Not Needed Pd w/ SURETY-2019-0101 133.00 01 General Fund TREASURE VALLEY COFFEE Coffee, Hot Choc, Cream, Sugar, Sticks, Cups, Cooler Rental 461.48 01 General Fund ULTRA TOUCH CAR WASH Basic Car Wash Vehicle # 5 T Perot C20995 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic Car Wash Vehicle #10 J Nelson C21128 12.70 01 General Fund ULTRA TOUCH CAR WASH Basic Car Wash Vehicle #10 J Nelson C251128 13.56 Date: 1/9/20 01:06:43 PM Page: 5Meridian City Council Meeting Agenda January 14, 2020 – Page 69 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ULTRA TOUCH CAR WASH Basic Car Wash Vehicles # 9 K Webb/#12 R Nichols 27.12 01 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthly Lease for Main St. Parking 01/19/20-02/18/20 416.67 01 General Fund USA TUFF Vehicle Floor Covers, Qty. 7 400.60 01 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services for City Buildings Thru 12/31 17,868.69 01 General Fund WEX BANK INC #0496-00-332449-8, 12/31/2019_WEX_Bank 28,573.19 01 General Fund WILBUR-ELLIS CO.Sonar for pond treatment at Settlers, Kleiner, Heroes x 1 1,989.12 01 General Fund WILBUR-ELLIS CO.Sonar for pond treatment at Settlers, Kleiner, Heroes x 4 7,956.48 Total 01 General Fund 978,492.25 20 Grant Fund governmental BOYS & GIRLS CLUBS OF ADA COUNTY 20-0129 CDBG PY18 Boys & Girls Club Scholarship Program 2,529.84 Total 20 Grant Fund governmental 2,529.84 60 Enterprise Fund ADVANCE AUTO PARTS Tow Connector, Butt Terminal WP, Spade Terminal, C18965 37.69 60 Enterprise Fund ADVANCED CONTROL SYSTEMS, LLC PO#20-0092, Programming PLC in Wonderware Application 4,168.75 60 Enterprise Fund ANA REYES REFUND WT/S/T: 424 W CHERRY LN #105 DUMPSTER ACCTOUNT CLOSED 21.60 60 Enterprise Fund AVAYA, INC.Service Agreements Hardware 236.91 60 Enterprise Fund BROWN & CALDWELL 19-0129 WRRF Capacity Expansion Services to 10/24/19 22,646.96 60 Enterprise Fund C. H. SPENCER Chemical feed pump for new chemichal feed station (1 qty) 2,348.00 60 Enterprise Fund C. H. SPENCER Pump & parts for chem injection at chem feed station (7 qty) 4,114.00 60 Enterprise Fund CITY OF BOISE Fish Tissue Monitoring Agreement w/City of Boise 4,590.00 60 Enterprise Fund CITY OF MERIDIAN PETTY CASH Reimburse Petty Cash - December 2019 40.19 60 Enterprise Fund COUGAR EXCAVATION 19-0280 Water Main Ext. Victory to 10 Mile Svc to11/1/19 337,384.87 Date: 1/9/20 01:06:43 PM Page: 6Meridian City Council Meeting Agenda January 14, 2020 – Page 70 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CSS GROUP City of Meridian, Translore License 195.00 60 Enterprise Fund D & B SUPPLY Hi Vis Shirts, Beanie, C. Ambroz, Qty 4 125.96 60 Enterprise Fund D & B SUPPLY Safety boots for RLing (1 pair)159.99 60 Enterprise Fund DYKMAN ELECTRICAL, INC PO#19-0337, Ustick Booster Station Drive Upgrade, Qty 2 46,866.00 60 Enterprise Fund EDGE ANALYTICAL, INC.IDPES Testing (1 test)92.00 60 Enterprise Fund EMCR FY2020 Emergency Management Council Contribution Qtr2 4,730.50 60 Enterprise Fund FASTENAL COMPANY 1/4in x 2in Bolts, Qty 50 12.09 60 Enterprise Fund FASTENAL COMPANY Alum Flat Bar, Bolt, Lock Nut, Drill Bit, Qty 204 225.59 60 Enterprise Fund FASTENAL COMPANY Drill Set, Wheel, Cutoff, Drill Driver, Qty 7 427.14 60 Enterprise Fund FASTENAL COMPANY Gloves & fasteners for cameron on CCTV Van 1 (1 pk & 50 qty) 16.28 60 Enterprise Fund FASTENAL COMPANY Hex Head Nuts & Bolts, Qty 300, WO#GP17230 47.60 60 Enterprise Fund FERGUSON ENTERPRISES INC.Weather Seal Wipe RIng, Hydrant Relocate, Qty 1,WO#274599 10.48 60 Enterprise Fund GIESLER AUTO REPAIR Blower Fan Repair, Parts & Labor, C18964,WO#278161 410.90 60 Enterprise Fund GIESLER AUTO REPAIR Rplcd Tension Ass,Serpentine Belt,Steering Shaft,Oil,C12621 526.90 60 Enterprise Fund HIGH DESERT WILDLIFE REFUND WT/S/T: 1342 E BORZOI ST DUMPSTER ACCOUNT CLOSED 491.25 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Flat Bar, Nuts, Bolts, Site Signage, Qty 19, WO#GP17230 269.62 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Flat brush, hammer, board, hooks, & paint (10 qty)60.13 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Heavy Duty Ratchet Strap, Qty 2, WO#276763 17.94 60 Enterprise Fund HYDRO FLOW PRODUCTS, INC.Hose Monster 4in, Gauge Cali & Cert, Hose 5in, Qty 3 1,552.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards, J. Smith, Qty 1 46.25 Date: 1/9/20 01:06:43 PM Page: 7Meridian City Council Meeting Agenda January 14, 2020 – Page 71 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund IDAHO POWER 2202131047, WWTP Power - December 2019 40,414.95 60 Enterprise Fund IDAHO POWER 2204228288, Water Power December 2019 25,832.73 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - December 2019 3,107.60 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Cowhide & nitrile gloves, cam-lok coupling & PVC cement 620.63 60 Enterprise Fund NAPA AUTO PARTS Diesel exhaust fluid for Collections trucks (1 drum)241.85 60 Enterprise Fund NAPA AUTO PARTS Magnetic Pick-Up Tool, Qty 2 26.34 60 Enterprise Fund NATHAN GIER PerDiem:N.Gier,Lone Star Blower Tech Training,Houston, TX 152.50 60 Enterprise Fund O'REILLY AUTO PARTS Small propane torch (1 qty)36.99 60 Enterprise Fund O'REILLY AUTO PARTS Torch propane bottle (1 qty)9.99 60 Enterprise Fund O'REILLY AUTO PARTS Wiper Blades, C10815, Qty 2, WO#276780 51.24 60 Enterprise Fund OFFICE DEPOT, INC.Replacement Ink Pad Qty. 1 11.79 60 Enterprise Fund OFFICE DEPOT, INC.Toner, Sheet Protectors, Deskpad, Tabs, Batteries, Candy 116.31 60 Enterprise Fund OFFICE TEAM PW Temp Receptionist: R. Crespin Week Ending 12/20/19 396.00 60 Enterprise Fund OFFICE TEAM PW Temp Receptionist: R.Crespin Week Ending 12/27/19 79.20 60 Enterprise Fund OFFICE VALUE - MERIDIAN 3mo wall calendar for maintenance (1 qty)13.82 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypochlorite, Well 19,27,22, Qty 2000gl 3,425.00 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypochlorite, Well 27,22, Qty 1060gl 1,836.40 60 Enterprise Fund PLATT ELECTRIC SUPPLY Conduit Straps, Qty 14, WO#276144 22.67 60 Enterprise Fund PLATT ELECTRIC SUPPLY Insulated connectors for electrician's stock (7 qty)118.26 60 Enterprise Fund PLATT ELECTRIC SUPPLY LED bulbs for overhead light in wet well (13 qty)73.77 Date: 1/9/20 01:06:43 PM Page: 8Meridian City Council Meeting Agenda January 14, 2020 – Page 72 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts for replacing non-working lights at warehouse (30 qty) 786.68 60 Enterprise Fund PLATT ELECTRIC SUPPLY Time delay 7AMP fuse (10 pk) 1 qty 168.73 60 Enterprise Fund PLATT ELECTRIC SUPPLY Time delay 7AMP fuse (10 pk) 2 qty 337.46 60 Enterprise Fund POSTNET Backflow Dec 1st Final Letters, Batch 1046, Qty 90 44.91 60 Enterprise Fund POSTNET Backflow Dec 1st Past Due Letters, Batch 1046, Qty 107 69.55 60 Enterprise Fund REPUBLIC SERVICES, INC.Republic Trash Services December 2019 1,340,360.36 60 Enterprise Fund RESERVE ACCOUNT Postage Use, December 2019 127.15 60 Enterprise Fund RICOH USA, INC SN#C86250182, Black & White, Color Copies, Qty 2278 60.90 60 Enterprise Fund SHI INTERNATIONAL CORP VisioStd 2019 SNGL MVL Windows-Multiple Windows Platform Sin 180.30 60 Enterprise Fund SIGNS, ETC 48in x 72in Frame for City Map, Qty 1 309.45 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Hard hats (5 qty)120.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY Traffic control for scheduled sewer main cleaning/CCTV 2,586.40 60 Enterprise Fund SUMMIT EQUITY LLC Refund Surety-2017-0113 Falcomner's Place Sub, Warranty Depo 21,012.60 60 Enterprise Fund SYNCB/AMAZON 437679636878; Long range tow-way radios (6pk) 1 qty 64.99 60 Enterprise Fund SYNCB/AMAZON 457384659545; Safety boots for DMartin (1 pair)145.01 60 Enterprise Fund SYNCB/AMAZON 596844558689; Glass Dry Erase Board, Qty 1 352.27 60 Enterprise Fund SYNCB/AMAZON 679634545686; BDG HLDs, Steel Toed Boots, T. Parrish, Qty 11 259.85 60 Enterprise Fund SYNCB/AMAZON 778995548768; Wall Calendar 2020, 5 Shelf Bookcase, Qty 3 103.55 60 Enterprise Fund USA BLUEBOOK Dissolved Iron Chemkey Reagents,Hach Free/Total Ammonia,Qty3 228.25 60 Enterprise Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services for City Buildings Thru 12/31 1,952.46 Date: 1/9/20 01:06:43 PM Page: 9Meridian City Council Meeting Agenda January 14, 2020 – Page 73 of 84 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Eunice Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund WESTERN IDAHO BUILDERS REFUND WT/S/T: 3500 E COMMERCIAL CT DUMPSTER ACCOUNT CLOSED 132.73 60 Enterprise Fund WEX BANK INC #0496-00-332449-8, 12/31/2019_WEX_Bank 6,355.23 60 Enterprise Fund WW GRAINGER, INC Gloves, HVAC filters, & submersible pump (17 qty)195.03 Total 60 Enterprise Fund 1,884,414.49 Report Total 2,865,436.58 Date: 1/9/20 01:06:43 PM Page: 10Meridian City Council Meeting Agenda January 14, 2020 – Page 74 of 84 �/rE IDIAN*,-----ISDAHO CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 4 Item Title: Items Moved From Consent Agenda Meeting Notes: E IDIAN*,----.- (IZ CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 5 A Item Title: Community Development: Priority Projects to Implement the New Comprehensive Plan Meetina Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time for P resentation: 20 Title of I tem - Community Development: Priority Projects to Implement the New C omprehensive P lan AT TAC HM E NT S: Description Type Upload D ate P riority P rojects 2020 B ackup Material 1/10/2020 Meridian City Council Meeting Agenda January 14, 2020 – Page 75 of 84 Memo To: Mayor & City Council From: Caleb Hood, Planning Division Manager Date: 1/9/2020 Re: Comprehensive Plan Priority Projects During development and adoption hearings for the new Comprehensive Plan, implementation of the Plan was a major topic of discussion. Staff has developed a list (two actually) of implementation projects we believe to be “high priority.” Due to the sheer number of projects, the expedited requests for implementation, limited staff availability to address these needs, and the complexity of some of the projects, Planning Staff is seeking some consulting assistance. These projects are listed below under “Consultant Services Priority Projects”. These projects are based on policies of the new Comprehensive Plan and in many cases the Strategic Plan as well as what Staff heard from stakeholders during Plan development. Staff has provided high-level descriptions for each project and listed them in Staff’s recommended priority order. Scope and cost for each project would be negotiated with a consultant. The second priority list is structured from the Comprehensive Plan itself. This spreadsheet (attached) includes the applicable Goals (dark grey), Objectives (medium-dark grey) and Action Items (white and light grey) that require Community Development Department action to develop. In the far right column Staff has identified those projects we believe are the highest priority to complete. Some of the high priority projects are associated with the Consultant Services list. Those projects are marked with an asterisk. The high priority projects that do not have an asterisk would be initiated, managed and completed by Community Development Staff without consultant assistance. Note that Community Development Staff is working with Finance Staff to prepare Request for Qualifications (RFQ) so as we need professional services help to perform the Consultant Services projects we have a roster of qualified professionals that we can draw from; some projects may require Request for Proposals (RFP) instead. All of the Consultant Services projects listed below will require Planning staff time and other resources, and considering other duties and responsibilities, will need to balance staffing with consultant support and budget (we can’t do all seven projects right away). Staff needs some direction from Council on what projects are in fact the highest priority so we can move them forward. In addition to consultant help, Community Development has a new full-time Planner position identified in the Consolidated Financial Plan for FY2021. We may accelerate the request for this FTE and present a budget amendment for a new Planner in FY20 that would primarily focus on transportation and long-range planning. When hired, implementation and maintenance of the Comprehensive Plan projects could advance even quicker. Meridian City Council Meeting Agenda January 14, 2020 – Page 76 of 84 There may be some other projects the Mayor and Council would like Staff to work on that furthers the vision for the City. For example, some members of the public were concerned with how often the past Comprehensive Plan was changed. Staff could explore a Code change to limit the amount of times the Plan can be amended per year; this is not currently identified as a high priority project/change as Staff will be strongly discouraging anyone from proposing changes even without an explicit Code prohibition. In the near future, Staff will bring all of the Action Items from the Comprehensive Plan and work with Council to designate them as either High, Medium, Low or On-going priorities. Staff is going to work with other departments and the Planning & Zoning Commission first to get their input and recommendations. For now, Staff seeks your direction on moving forward with the priority projects identified below. Consultant Services Priority Projects 1) Open Space and Amenities – Even before the Comprehensive Plan was drafted, the City was hearing that our current standards regarding Open Space, Amenities and Design needed to be modified. The scope of this project includes collaborating with identified stakeholders to draft new code requirements for development (ie – subdivision and multi-family) review and approval. The deliverable would be modification to the applicable sections of City Code for review and modification including: 11-3B, 11-3G, 11-4-3-27, 11-6C-3, and 11-7-4. Other sections of code may also be relevant (this could also be the basis, or set the foundation for the Districts / Neighborhood Identity project listed below.) 2) Priority Growth Areas - This project directly relates to Strategic Objective 1B2, Identify priority growth areas and incentivize growth and development. The ultimate goal of this project is to set the City on a track to strategically grow the City in areas where infrastructure and services (municipal, private and quasi-public) can be provided in a fiscally responsible manner. The new Comp Plan envisions the City growing in a pro-active, strategic and thoughtfully way, not a chaotic and unplanned manner. This project includes determining the City’s infrastructure needs and coordinating with the school district, ACHD and Idaho Power to ensure the necessary infrastructure and services are in place and then grow in those areas. The deliverable is envisioned to be a map with defined growth areas and triggers to grow into additional areas as well as a tool that can analyze the fiscal impact on proposed development/growth. 3) Specific Area: Jewel-Rolling Hill Area - Work should be done to identify transportation, pathway, open space, and other qualitative and qualitative needs to ensure that the Jewel/Rolling Hill area (Overland/Eagle) redevelops cohesively and equitably. This area is rapidly redeveloping and not planning for local transportation connectivity could lead to piecemeal redevelopment, enclaves and future requests for subsidies from the City to provide sewer and water infrastructure. With consultant lead and staff oversight, this project could be quicker than others and run concurrent with other projects (see Magic Bridge below). Staff could also lead this with partner agency support (ACHD and COMPASS), but it would be more difficult to run concurrently. With existing development pressures, this project should be initiated soon, or not at all. 4) Specific Area: Magic Bridge (Locust Grove/Franklin/I-84/Eagle) - If redevelopment of the existing Low Density Residential portions of this area is to happen, then work needs to be done to maximize potential reinvestment (or at least understand the cost-benefit). Redevelopment of this area needs to be able to take advantage of visibility from I-84 and the location near two major health institutions and other large employers book-ended to the east and west. Additionally, and taking all of the changes in this area into consideration, transportation connectivity, utilities, and pathway and open space needs to be understood in relation to intensified uses. Redevelopment should not disrupt or preclude pockets of stable residential uses remaining in the interim. This project could be run concurrently with the Jewel-Rolling Hill Area project (priority project #3 above) as there are Meridian City Council Meeting Agenda January 14, 2020 – Page 77 of 84 many similarities. A major wild card in this project is neighborhood involvement; most of the existing neighbors are likely to be against this project. Stakeholders should still be involved to provide input, but planned and described in a way as to provide helpful information. Project may not have as much urgency to complete as others; may take approximately 12 months to complete. 5) Open Space / Agricultural Preservation - This project is directly related to Strategic Plan Objective 1C3, Identify and assess the feasibility of areas within the Area of City Impact that could be preserved for open space, historical significance, or cultural heritage. Citizens have communicated a greater desire for collective open space, but the term “Open Space” has not been well defined or the approach narrowed. For example, many stakeholders seek to preserve farmland, but without a funding mechanism land will inevitably seek to redevelop within cities. Does open space have to be farmland? Do parks and corridors with emphasis on the natural environment resonate with stakeholders as open space? Is preserving for wildlife habit and migration important? And how would we fund identified open space? This project would help the City understand what the community values when it comes to open space and the tools feasible to implement. Community Development, Parks and Mayor’s Office should all be involved and surveys deployed. It may not be feasible for Meridian to complete this initiative alone, and it may be appropriate for others to lead or assist, depending on public feedback/response to initial efforts. This may also tie in with defining Priority Growth Areas. 6) Specific Area Work: Fields Area (Northwest) – Those participating in development of the new Comp Plan saw a real opportunity in this area, almost as a blank slate. This area of the City will be geographically distant and deserves an opportunity to be its own geographic focus, rather than a location with constant immigration for neighborhood supportive uses and employment (sprawl). Work will need to consider recent land use changes (Owyhee HS), the Future Land Use Map, and propose changes to the transportation network and master pathway plan, and open space needs to be understood in relation to its distance from the rest of Meridian. Work should encourage vibrancy and identity, with the right mix of land uses, designed with a town center. The deliverable should be a specific area plan, similar to the one at the Ten Mile Interchange. 7) District / Neighborhood Identity - Through public outreach and input during development of the Comprehensive Plan, many expressed concern for how new projects integrate with existing neighborhoods. Public outreach to include polling, surveys, listening sessions, or other mediums to determine what and how it may be appropriate for the City to preserve or establish districts or neighborhoods. This could take on many different forms ranging from regular geographic delimited listening sessions to establishing additional architectural or landscape architectural guidelines for structures (e.g. – roof types) and open space (e.g. – fencing or select plant species). First, we need to better understand stakeholder wants and needs as it relates to district and neighborhood identity, then understand what, specifically, residents want to see to preserve their neighborhood identity and what the City may do to assist. Identify the appropriate direction/tool(s) that district or neighborhood identity should be preserved for or established by the City (or neighborhoods themselves – empower them). Mayor’s Office may be a good initial lead on this project with a consultant. Meridian City Council Meeting Agenda January 14, 2020 – Page 78 of 84 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 7 9 o f 8 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 0 o f 8 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 1 o f 8 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 2 o f 8 4 Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 3 o f 8 4 Cj�/rE IDIAN*,-----IZ DAJ CITY COUNCIL WORK SESSION AGENDA January 14, 2020 Agenda Item Number: 6 Item Title: Executive Session per Idaho State Code 74-206 (1)(a) To consider hiring a public officer, employee, staff member or individual agent, wherein the respective qualities of individuals are to be evaluated in order to fill a particular vacancy or need. This paragraph does not apply to filling a vacancy in an elective office or deliberations about staffing needs in general; and (1)(d) To consider records that are exempt from disclosure as provided in chapter 1, title 74, Idaho Code. Meeting Notes: Me r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 1 4 , 2 0 2 0 – P a g e 8 4 o f 8 4