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2019 12-2Meeting Minutes Meridian Transportation Commission December 2, 2019 Council Chambers — Meridian City Hall • 33 East Broadway Ave., Meridian, Idaho I. Roll Call (Meeting called to order at 3:38 p.m.; YouTube started and roll taken) x David Ballard x Stephen Lewis x David McKinney x Bryan Leisle x Ryan Lancaster p Tom LeClaire x Ryan Hall x Joseph Leckie x Tracy Hopkins x Luke Cavener (ex -officio) (arrived 3:40) p Shawn Martin (ex -officio) x Toni Tisdale (ex -officio) x Ian Updike (ex -officio) x Alissa Taysom (ex -officio) p Justin Price (ex -officio) Others Present: Randy Spiwak, Stephen Hunt, Ted Baird, Sgt. Brandon Frazier, and Caleb Hood 2. Adoption of the Agenda Prior to the adoption of the agenda Chairman Ballard noted a point of protocol that was brought to his attention that changes to the agenda must be requested prior to noticing of the meeting to the public and not at the meeting. Commissioner Hopkins motioned to adopt the agenda as published with a second by Commissioner Lewis - all -ayes — motion carried. 3. Introduction of New Youth Commissioner (Joseph Leckie) Chairman Ballard opened the floor for Commissioner Leckie to give a brief introduction. Mr. Leckie is a sophomore at a local high school and is part of the Mayor's Youth Advisory Council (MYAC). Commissioner Leckie was interested in the Youth Commissioner position to learn more about city government and help make an impact in his community. 4. Approval of Minutes from November 4, 2019 Meeting. Chairman Ballard asked for any corrections to the November 4th minutes. Two typographical errors on page 11, Item E, were noted; "scheduled" should be "schedule" and "activates" should be "activities." With the noted changes Commissioner McKinney motioned to approve the November 4th minutes; second by Commissioner Hopkins — all ayes - motion carried. (Mr. Cavener arrived) S. Old Business Items a. Transportation Projects Update (memo attached; C. Hood) Prior to the Transportation Projects Update, which begins on page 15 of the packet, Mr. Hood noted that he did not have a lot of new information (bolded items) this month. Mr. Hood's transportation project updates are typically gleaned from the memo that ACHD sends him, but he has not received an update over the last few months. Mr. Hood inquired with ACHD on the lack of updates but reviewed ACHD's project website to incorporate into his memo. Mr. Hood noted that the time of year does affect the construction of roadwork projects and that more bidding is occurring at this time then actual construction. Mr. Hood highlighted the Meridian Road, Cherry to Ustick construction beginning on Dec 2"d, and will address other projects as noted on the agenda. Mr. Hood stood for question. No questions or discussion took place and Chairman Ballard closed item 5a. b. Default Speed Limit Follow -Up (Randy Spiwalc) Mr. Spiwalc addressed the Commission and reacquainted them with his presentation last month and why he was again presenting to the Commission. Mr. Spiwalc is a Meridian resident and last month proposed a citywide reduction of the residential speed limit of 25 mph down to 20 mph. Several of the Commissioners expressed a need for additional statistics and research data prior to taking the proposal under consideration and potentially recommending to City Council a reduction in residential speed limits. Mr. Spiwalc offered to do some more research and return to share the information he collected with the Commission. Mr. Spiwalc was in attendance today to present his research and highlight the information he gathered. Idaho is ranked seventh lowest in the nation for pedestrian fatality crashes and second lowest per capita. Mr. Spiwalc acknowledge Sgt. Frazier, and others for their help in gathering data and providing information to him. Mr. Spiwak, continued through his presentation and highlighted several data points including: ► Boise and Nampa both have had a 20 mph speed limit for approximately 70 years ► Between 2008 — 2019 US drivers struck and killed approximately 50K pedestrians ► Between 2008 — 2017 pedestrian deaths increased by approximately 35% while miles traveled increased only 8%; the number of pedestrian trips increased only I% and vehicular occupant deaths decreased 6%. ► Pedestrian fatalities occurred 76% in an urban setting and 24% rural. ► 82% of pedestrian crashes do not occur at intersections. ► Pedestrian fatalities showed that more than 35% occur on local streets. Four pedestrian fatalities took place in Meridian last year, per data given to Mr. Spiwalc from Sgt. Fraizer. Mr. Spiwalc also presented a proposed draft of verbiage to be incorporated with City Code. Chairman Ballard opened the floor for questions and discussions. A robust discussion tool-, place and additional questions were posed, i.e. how many speed limit signs would need to be replaced within Meridian, pedestrian crash rates and additional clarity around the severity of crashes on roads with a posted 25 mph limit, Meridian data (location of 4 fatalities), information from ACHD on the speed studies (85%) etc. Chairman Ballard recapped the next steps: 1.1 This item would be continued to another agenda 1.2 Mr. Hood to touch base with Mr. Wasson for ACHD speed study and cost data 1.3 Commissioner Leisle will provide additional data at a future meeting Chairman Ballard thanked Mr. Spiwak and closed the item. c. Shared Vehicle Update (C. Hood) Mr. Hood directed the attention of the Commission to page 23 of the packet and the cover memo introducing the shared vehicle topic. The next several pages are draft sets of the RFP and a sample contract between the City and a service provider. This topic was discussed with City Council on November 61h and again on November 26th. Mr. Hood has talked with Bird and what they could do to increase ridership. Currently, The Village does not allow scooters and without The Village, Bird contends there isn't a good market for e -scooters in Meridian. The City currently charges Bird $25K to offset staff cost related to the service within Meridian. Staff will be recommending to Council a reduction in those fees as well as allowing more than one vendor to operate within the city. Additionally, staff is proposing a 3 -year term with a clause to cancel after one year by either party. One area that got a lot of discussion was age restriction to be allowed to ride; the reality is there isn't a way to validate age of a rider. The other discussion area was how best to educate the community. Not much discussion tool-, place on the minimum/maximum number of vehicle to be deployed, however a seasonal adjustment was discussed. This hasn't been fully vetted for a solution, but was robustly discussed. Mr. Hood concluded and stood for questions. Chairman Ballard opened the floor for discussion, which tool-, place. The Commission commented on program continuation, indemnification in the contract in case of a fatality, fee structure/contract term, vehicles not allowed at The Village (private property) and others. A motion by Commissioner Lancaster was made that the Commission recommend to City Council general support of the shared vehicle program with a 3 year term and support of the fees as t ; second by Commissioner Leisle — all ayes — motion passed. Ve 6. New Business Items a. Meridian Police Department Status Report (Sgt. Frazier) Sgt. Frazier was not present so Mr. Hood, by proxy, provided the update as requested by Sgt. Frazier. Mr. Hood began with an update on the hands-free sign placement discussion. Meridian Police had requested of ITD and ACHD signage placement at City boundary locations within Meridian. However, Ada County Commission Rick Visser indicated that the County Commissioners are working with surrounding cities (Eagle, Star, Kuna & Garden City) to implement a similar hands- free ordinance in early 2020, which would negate the need for the Meridian boundary location signage. Therefore, signage placement for the City of Meridian has been put on hold until further word from Ada County. Mr. Hood noted that the update addressed the hands-free portion of the discussion but not location of signage within the City and concluded the update. b. Fixed -Route Transit — Messaging for Public Outreach (A. Taysom & S. Hunt) Prior to Mr. Hunt and Ms. Taysom's presentation Mr. Hood directed the Commission to page 47 of the packet. Mr. Hunt began the presentation by introducing the draft language of the three themes that VRT would like to present to the community and why this project is important, for the region. Mr. Hunt is requesting feedback from the Transportation Commission on content and if there is additional information that the Commission believes should be included and shared. Mr. Hunt concluded his presentation and stood for questions. Chairman Ballard opened the floor for discussion, which took place. Chairman Ballard thanked Mr. Hunt and closed the item. c. Transportation Commission End of Year Report (Chairman Ballard & C. Hood) Chairman Ballard opened the item and directed the Commissioners to page 49 of the packet and the draft report that Mr. Hood prepared. Chairman Ballard commented that the content prepared was well done, but Mr. Hood did make some minor changes to the report that was included in the packet and would review those at this meeting. Mr. Hood reviewed the changes. Chairman Ballard opened the floor for discussion and asked the Commission for any revisions, which were provided by Commissioner Lancaster. A motion by Comm issionHopkins to adopt the draft report with the noted changes; second by Commissioner Lewis — all ayes — motion passed. d. Discussion of Role and Bylaws of the Transportation Commission (All) Chairman Ballard opened the item, which begins on page 52 of the packet. A robust discussion from the Commissioners took place, with proposed suggested revisions to clarify the language of the ordinance and broaden the Transportation Commission's role. Chairman Ballard commented that he had a conversation with Mayor -Elect Simison and requested a sit-down meeting with him to discuss the role of the Commission after his swearing-in. Several Commissioners suggested a more active role from the Commissioners to present to City Council when there are recommendations they are proposing. Commissioner Lancaster acknowledged and thanked Mr. Hood for his help in presenting to Council on behalf of the Commission. Input, from Councilman Cavener and the Ex -Officio members, was also acknowledged as very useful. Their knowledge and service are invaluable, even if not voting members, and they were encouraged to actively provide feedback. No additional action will be taken at this time, other than to get on the Mayor -Elect's calendar after he is sworn -in and after the annual update to Council. e. Staff Communication (C. Hood) Staff Communications were not discussed at the meeting, but rather the Commissioners could review the information that was included in the packet. Chairman Ballard moved into reviewing Future meeting topics as time was about to expire. 7. Future Meeting Topics Chairman Ballard reviewed the Future Meeting Topics and asked for any additional topics. Commissioner Lancaster requested an invitation to the State Office on Highway Safety to present the summary of 2018 traffic crash data. No further discussion was had and Chairman Ballard noted the next meeting date of January 6th, 2020. a. Signs in City Ordinances b. South Meridian YMCA and Hillsdale Elementary Concerns c. Main/King Crosswalk d. Master Mobility Map 8. Next Meeting Date: January 6th, 2019 9. Adjourn A motion by Commissioner Hopkins to adjourn; no second — no vote taken. Meeting adjourned at 5:31 p.m. (AUDIO RECORDING AVAILABLE UPON REQUEST) P • D. ;. ..D , CHAIR ATTEST CHRIS JO QN (City (.(.irk) A104�1 L2Z)26) DATE 0� (0-k JP-OD�o DATE I TEM SHEET C ommission A genda I tem - 3.a. Presenter: Chairman Ballard Estimated Time f or P resentation: 3 minutes Title of I tem - Introduction of Commissioner J oseph Leckie I ntroduction of new Youth Commissioner, J oseph L eckie C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate L eckie Cover L etter and Resume Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:13 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 3 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 4 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 5 of 73 I TEM SHEET C ommission A genda I tem - 4.a. Presenter: Estimated Time f or P resentation: 2 minutes Title of I tem - November 4th, 2019 M inutes November T C Minutes C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Nov 2019 T C Minutes Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 3:23 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 6 of 73 Meeting Minutes Meridian Transportation Commission November 4, 2019 Council Chambers – Meridian City Hall 33 East Broadway Ave., Meridian, Idaho 1. Roll Call (Meeting called to order at 3:30 p.m.; You Tube started and roll taken) x David Ballard x Stephen Lewis x John Wasson for Shawn Martin (ex -officio) x David McKinney x Bryan Leisle x Toni Tisdale (ex-officio) x Ryan Lancaster x Tom LeClaire o Ian Updike (ex-officio) o Ryan Hall x Michael Venard x Alissa Taysom (ex-officio) x Tr acy Hopkins o Luke Cavener (ex -officio ) x Mark Wasdahl (arrived late ~3:35) for Justin Price (ex- officio) Others Present: Rachel Haukkala, Randy Spiwak, Ted Baird, Sgt. Frazier, Stephany Galbreaith, and Caleb Hood 2. Adoption of the Agenda Chairman Ballard asked for agenda changes or a motion to adopt. Commissioner Lancaster motioned to add two items to the agenda under New Business, items 5g. Role of the Transportation Commission & 5h. Signs for (city) ordinances. Second by Commissioner LeClaire - all-ayes – motion carried, items added and agenda adopted. Prior to moving on to item 3 Commissioner Lewis inquired about updates on shared vehicles. Mr. Hood mentioned he planned to cover the topic in item 4a, but if the Commission felt the topic should be covered under its own line item, he could cover separately. Chairman Ballard chose to separate the topic of Shared Vehicles into line item 4b and moved onto item 3. 3. Approval of Minutes from October 7, 2019 Meeting. Chairman Ballard asked for any corrections to the October 7th minutes; Commissioner Lancaster motioned to revise item 5b Hands-Free Driving Ordinance verbiage in sentence one (change updated to informed and “the” to “a”); second by Commissioner Hopkins with the noted changes – all ayes - motion carried. 4. Old Business Items a. Transportation Projects Update (memo attached; C. Hood) Prior to the Transportation Projects Update, which begins on page 9 of the packet, Mr. Hood noted that he would not read the updates, but would highlight a few items and stand for any Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 7 of 73 questions on the memo or any other information for which the Commissioners may have questions. Mr. Hood moved onto page 11 and highlighted the Fairview to Locust Grove Signal project. A project kick-off meeting was held on October 24 th . Mr. Hood highlighted this project as there will be significant construction for an extended period of time for widening and a 9X7 intersection. As well, there has been some community concerns about the widening that could impede on the landscape buffers that abut neighborhoods. Mr. Hood noted there could be future conversations that come in-front of the Commission or ACHD regarding quality of life vs the traffic flow. Mr. Hood noted the high level timeline in the memo and that the design consultant should be under contract by December 1 st . Mr. Hood jumped to page 15 but limited his update, due to a full agenda, just to note that the SH-69, Kuna to Meridian Traffic Study, the Air Compression Brakes and Hands-Free Ordinance would be covered under other updates in the meeting. Shared Vehicles was also noted in topic 4a, but would be covered in more depth as item 4b, which was amended on the agenda earlier in the meeting. Mr. Hood paused and stood for questions prior to moving into item 4b. No questions or discussion took place and Mr. Hood moved on to item 4b. Shared Vehicles. b. Shared Vehicles (C. Hood) Mr. Hood began by reviewing the data on e-Scooters for August and September. Mr. Hood reminded the Commission that the City contracted with Bird a few months back and reviewed the metrics thus far. Mr. Hood noted that additional clarification is needed on the data regarding ridership (unique riders or same rider with multiple trips). Rider volumes seem to be lower than anticipated and the deployment of vehicles is lower than what was contracted. Mr. Hood did note there is an upcoming meeting with City Council on Wednesday to discuss the program, to date, and what actions should be taken moving forward, i.e. extend the contract, ask Bird for more vehicles to be deployed when ridership seems low for the vehicles already deployed, etc. Mr. Hood noted that the contract does have a minimum and maximum vehicles allowed. Currently the minimum number of vehicle deployments is not being met. Mr. Hood asked the Commission for feedback that he could share to the Council. Mr. Hood stood for questions. Chairman Ballard opened the floor for discussion, which took place, regarding complaints, fees/cost to City (staff time), trip data (where) and time, etc. Additional feedback was provided from the Commissioners for Mr. Hood to share with City Council. Commissioner Lancaster would like to discuss this topic further in December. Chairman Ballard closed the item and moved on to New Business 5a. 5. New Business Items a. Meridian Police Department Status Report (Sgt. Frazier) Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 8 of 73 Sgt. Frazier addressed the Commission and began with a brief update regarding the recently passed Hands-Free City Ordinance that went into effect November 1 st . Stephany Galbreaith is the newly appointed Public Safety Officer for the City and is working with Sgt. Frasier, MPD, and other agencies on an educational campaign to educate the public on the ordinance, with enforcement starting at the first of 2020. Sgt. Frazier noted that the primary function of the ordinance (law) is not about tickets/revenue, but was a community requested initiative for safer roadways and preventing distracted driving crashes. Property damage from distracted driving crashes year to date amounts to approximately a third of a million dollars in damage and approximately 20% of injury and property damage crashes are attributable to distracted or inattentive driving, which is slightly higher than other sample areas. Sgt. Frazier informed the Commission that signage is a big part of the educational campaign. However, signage can pose some challenges (size, location, costs, and coordination with other agencies (ITD/ACHD)) as well as proximity with adjacent communities that may not have an adopted ordinance (i.e. Eagle Rd) Sgt. Arnold stood for questions and Chairman Ballard invited Ms. Galbreaith to share some comments, which she did. Chairman Ballard opened the floor for discussion which took place including signage regulations, cost and location, etc. Sgt. Frazier also noted that the Compression Brake ordinance was also passed. b. Default Speed Limit Discussion. (Randy Spiwak) Mr. Spiwak was invited to the podium for citizen comments and a brief presentation on this topic. Mr. Spiwak shared a recent listening tour he attended at Mayor Tammy’s home and a concern he heard from a young mother around rates of speed within neighborhoods. Mr. Spiwak shared the work he, his HOA and ACHD (John Wasson) did to help his neighborhood. Currently the City of Meridian has a max speed of 25 mph within a residential neighborhood. Surrounding cities, of Boise and Nampa have a 20 mph in residential neighborhoods. Mr. Spiwak suggested that a lower 20 mph limit would be safer for Meridian residents. Chairman Ballard opened the floor for discussion which took place, along with Q&A. Several of the Commissioners would like additional data (Boise, MPD, ITD, ACHD, etc.) prior to any action by the Commission. Mr. Wasson was asked if he was aware of any neighborhoods that have lower posted signage than the City’s limit of 25; answer, yes (2). Mr. Wasson mentioned that ACHD staff (Josh Saak) has done an analysis regarding 25 vs 20 mph and there is not much difference with driver behavior. Commissioner McKinney moved to study this issue with additional data for a future meeting/action; second by Commissioner Leisle – all ayes – motion carried. Chairman Ballard thanked Mr. Spiwak and closed the item. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 9 of 73 c. Rails With Trails Study (R. Haukkala) Ms. Haukkala gave a brief introduction as a COMPASS Assistant Planner, her role at COMPASS, as the Rails with Trails, Public Transportation and Long-Range Planner. Ms. Haukkala began with a brief review of COMPASS’s Rails with Trails study that was recently completed, including background, results and next steps. Ms. Haukkala shared a visual map showing the 35 mile Union Pacific (UP) spur line known as the Boise cut-off and the connections that it feeds throughout the Treasure Valley. The Rail with Trail will follow the UP line, several agencies and work groups, inclusive of external consultants, were engaged to help develop the planning scenarios for the regional project. COMPASS contracted with Alta Planning and Design to conduct a cost/feasibility study and worked with staff and local agencies to gather better cost estimates and concept designs. Ms. Haukkala did a high level review of the different scenarios and constraints along the path and highlighted the Meridian sections (3 rd street) for the Commission. Ms. Haukkala then reviewed in more detail the five major sections of the study by Alta and the cost estimates (green lowest costs, red highest costs). I. A-typical sections - i.e. constrained sections, sections under bridges that need a retaining wall, or a bridge. II. Crossing type selections – areas that cross a road and the type by which to cross i.e. a crosswalk, hybrid beacon, etc. III. Alignment – overall alignment from 2 nd street in Nampa down to Boise IV. Cost Estimates – Overall costs for the region. a. Capital Cost $46 million(mm) (Meridian ~$15 mm, Boise $19mm, Nampa $13mm) b. ROW $4 mm V. Overall Report – link was included in the packet includes descriptions, environmental, and ROW narratives. Ms. Haukkala stood for questions. Chairman Ballard opened the floor for discussion and questions, which took place. Chairman Ballard thanked Ms. Haukkala for her attendance and extended an open invitation to return with future updates. d. SH-69 (Meridian Road) Traffic Study (M. Wasdahl) Mr. Wasdahl began by referencing the two-page handout and what the study is and what the study is not. This study is a planning study, not an environmental/construction study or right-of- way map study. This study has a 2040 date and aligns with COMPASS’s travel demand model. There is no ROW map with this study; the intent is to get a setback line. The purpose is to identify the highway and intersection options for best performance for safety and access management. Costs are a factor, but those are not the focus, it’s the available options then what is feasible from a cost perspective. Mr. Wasdahl reviewed the study and costs specific to work on SH69 and not the Interstate, although the impact of the Interstate is taken into Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 10 of 73 consideration with the scenarios (table 1 on page 2). Some of the metrics reviewed were AM/PM peak hours, vehicle/corridor travel times, and Intersection delay. Work on this study began in May/June and concluded in October. Public meetings will be held in Meridian and in Kuna in January 2020 with follow-up to the Transportation Commission, Meridian and Kuna City Councils and Kuna Planning and Zoning, ACHD, COMPASS and RTAC boards once the report is complete. Mr. Wasdahl mentioned that ITD does not typically include sidewalk or pathways adjacent to ACHD’s ROW. Mr. Wasdahl would like feedback from the Commission and City Staff on what is a separated pathway or sidewalk setback for the City of Meridian. Mr. Wasdahl stood for questions. Chairman Ballard opened the floor for discussion which took place. Pathway and sidewalk setbacks were discussed robustly and what is currently included in the City of Meridian code. One additional point that Mr. Wasdahl wanted to mention was the potential Linder Road overpass and the impact, which was studied. No further discussion was had and Chairman Ballard thanked Mr. Wasdahl with an open invitation to return for future updates and closed the topic. Prior to moving into item 5e Chairman Ballard noted the time and requested a motion to extend the meeting as a courtesy to the next presenter and the time for their presentation. A motion to extend the meeting to 5:45 was made by Commissioner Lancaster; second by Commissioner Hopkins –all ayes-motion passed. e. Fixed-Route Transit Planning (A. Taysom & C. Hood) Alissa Taysom, Associate Planner with Valley Regional Transit (VRT) gave a brief update on the fixed-route expansion in Meridian. A meeting is planned with area stakeholders (CenterCal, Brighton, MDC and others) later in the week to gather information and the impacts with the fixed route lines. Additionally, VRT is working with COMPASS to gather data to help assess alignment of routes. A proposed scheduled was provided to the Commission on activates that can be expected over the next year. Continued engagement with the Commission will occur and future updates provided. Ms. Taysom stood for questions, which took place. Currently the route is anticipated from Ten Mile to Kleiner Park with several stops along the route with two electric busses. Chairman Ballard opened the floor for discussion, which took place. Mr. Hood clarified that this topic will be a standing agenda item for the next year, recognizing that some updates may be brief and others longer with more discussion and potential recommendations needed from the Commission. Chairman Ballard thanked Ms. Taysom and closed the item. f. Staff Communication (C. Hood) Mr. Hood prefaced his update by stating in the interest of time he would let the Commissioners read the Staff Communication updates. Over the next month Mr. Hood would need to work with the Chairman and the Vice-Chair on the draft annual update to share with the Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 11 of 73 Commission at the December meeting and the final update to be sent to the Clerk by December 20 th . Mr. Hood will draft an initial update, share with Chairman Ballard and Vice- Chair McKinney and welcomes feedback from any of the Commissioners. Chairman Ballard closed the item and moved to item 5g. g. Role of the Transportation Commission (added to Agenda) o New Officer Election and Review of Ordinance & Bylaws o 2019 End-of-Year Report Chairman Ballard opened the item and asked Commissioner Lancaster to lead the discussion as this was an item that he wanted added to the agenda. Commissioner Lancaster shared his frustration with understanding the role of the Transportation Commission as an advisory board. The upcoming election has reinvigorated Commissioner Lancaster’s commitment as a Transportation Commissioner, as transportation has been a talking point by the candidates for the election on November 6 th . Additionally, on the flip-side there have been two transportation related items recently that the City Council heard and involvement from the Transportation Commission was either ignored or non-existent. Commissioner Lancaster would like the Transportation Commission to review and evaluate, the role of the Commission through the approved ordinance that created the Commission, and the By-Laws that govern it and have a discussion with the Commissioners. Chairman Ballard opened the floor for discussion, additional Commissioners commented and shared similar concerns as well as ideas for improvement. A robust discussion occurred and some ideas on how to better insert the Commission into the decision making process at City Council. Mr. Hood shared that he did attend the Council meeting and carried the advice of the Commission to that meeting. Additionally. Mr. Hood recognized that the City Council, as well as he, appreciated the volunteerism of the Commissioners. Commissioner Lancaster provided some closing comments and Chairman Ballard asked for next steps. Further discussion will be held at a future meeting. h. Signs for City Ordinances (added to Agenda) Chairman Ballard noted the time constraint of 5:42pm and getting to the final item of 5h. Chairman Ballard opened the item and allowed Commissioner Lancaster to share his comments and asked if this item should be continued to a future meeting, which it will. 6. Future Meeting Topics Chairman Ballard noted the expiration of the time extension so future items were not reviewed, but Chairman Ballard asked that Mr. Hood include the continuation of item 5h at the December meeting. No further discussion was had and Chairman Ballard noted the next meeting date of December 2nd . Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 12 of 73 a. Main/King Crosswalk b. Master Mobility Map 7. Next Meeting Date: December 2nd, 2019 8. Adjourn A motion by Commissioner Hopkins to adjourn; no second – no vote taken. Chairman Ballard adjourned the meeting as time had expired. Meeting adjourned at 5:45 p.m. (AUDIO RECORDING AVAILABLE UPON REQUEST) APPROVED: _______________________ _______________ DAVID BALLARD, CHAIR DATE ATTEST: ________________________ _______________ CHRIS JOHNSON (City Clerk) DATE Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 13 of 73 I TEM SHEET C ommission A genda I tem - 5.a. Presenter: Caleb Hood Estimated Time f or P resentation: 5 minutes Title of I tem - T ransportation P rojects Update Update since November meeting C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Dec A ll T hings Memo Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 11:59 A M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 14 of 73 Community Development Department 33 E. Broadway Avenue, Suite 102, Meridian, ID 83642 Phone 208-884-5533 Fax 208-888-6854 www.meridiancity.org November 27, 2019 MEMORANDUM TO: Meridian Transportation Commission CC: City Clerk FROM: Caleb Hood, Planning Division Manager RE: Transportation Projects Update Below is a summary/update on some of the transportation and roadway projects City Staff has been involved with recently. This is not an exhaustive list, but rather highlights some of the more important activities that have recently transpired (or are about to occur) in the transportation realm. Staff will be at the December meeting to discuss some of these topics in more detail. Please feel free to contact staff should you have any comments, concerns, or questions on any of these projects. New information is in bold . KEY ACHD PROJECTS: E. 3 rd Street Extension: When ACHD adopted the 2014-2018 Integrated Five Year Work Plan, E. 3 rd Street, from Carlton to Fairview, was listed as a project in the Economic Development Program. This project was split into two phases by ACHD – north (phase 2) and south (phase 1) of Carlton. In the adopted ACHD IFYWP, phase 1, between Franklin and Carlton, is in PD. Meridian Road, Cherry to Ustick: Construction to start December 2 nd ! Project includes widening Meridian Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Central Paving is the contractor; $5.5M. Notice to proceed date is November 18th . Here is the project website: http://achdidaho.org/Projects/proj_road_meridian-road-cherry- lane-to-ustick-road.aspx Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 15 of 73 2 Linder Road, Franklin to Pine: Project includes the widening of Linder Road to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes upgrade of the railroad crossing and a safe routes to school request; attached sidewalks are being designed. Construction is planned for 2020 to correspond with the upgraded railroad crossing ITD plans to do that year. Cost of $2.2M. Notice to proceed, October 2019. Here is the project website: http://achdidaho.org/Projects/proj_road_linder-road-pine-avenue-to- franklin-road.aspx Linder Road, Ustick to McMillan: Widen Linder to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction is planned for 2019 in the IFYWP at a cost of $3.5M. Based on comments, pedestrian signal at Monument Drive may eventually become full signal. Idaho Materials and Construction is the contractor at $3.55M. Notice to proceed date: February 21, 2019. Project between Ustick and McMillan is substantially complete. Here is the project website: http://achdidaho.org/Projects/proj_road_linder-road-ustick-road- to-mcmillan-road.aspx Linder Road, Cayuse Creek Drive to Chinden: Widen the remaining portions of Linder to 5 lanes with curb, gutter, sidewalk and bike lanes. Construction was planned for 2020 at a cost of $653,000. Idaho Materials and Construction is the contractor at $3.55M. Notice to proceed date: February 21, 2019. Asphalt paving between McMillan and Chinden is complete. Minor work remains, including sidewalk and landscape repair. Project should be complete in October. Here is the project website: http://achdidaho.org/Projects/proj_road_linder-road-cayuse-creek-to-chiinden- boulevard.aspx Ten Mile Road, McMillan to Chinden: Widen Ten Mile to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done with in-house, ACHD resources. Project is planned for construction in 2020, to correspond with the Costco project. Notice to proceed date: November 14, 2019. Traffic is on the temporary asphalt on the east side of Ten Mile Road. Lost Rapids Drive will be flagged the week of November 18th while crews install signal conduit. Flagging should be complete by end of the day Friday, November 22nd. Here is the project website: http://achdidaho.org/Projects/proj_road_ten-mile-road-mcmillan-road-to-chinden- boulevard.aspx Ten Mile Road, Ustick to McMillan: Widen Ten Mile to 5 lanes with curb, gutter, sidewalk and bike lanes. Project includes 2 bridges. Design is in 2018, right-of-way acquisition in 2019, and construction is planned for 2020 in the adopted IFYWP with a cost of $5.5M., to correspond with the Costco project. Notice to proceed is anticipated in October. Here is the project website: http://achdidaho.org/Projects/proj_road_ten-mile- road-ustick-road-to-mcmillan-road.aspx Eagle Road, Amity to Victory: Widen Eagle to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done with in-house, ACHD resources. Construction is planned for 2021 in the IFYWP. Here is the project website: http://achdidaho.org/Projects/proj_road_eagle-road-amity-road-to-victory-road.aspx Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 16 of 73 3 Eagle Road/Amity Roundabout: ACHD has entered into a Cooperative Development Agreement (CDA) with Albertsons to reconstruct the Eagle/Amity Roundabout (RAB). These improvements include full improvements, curb, gutter, and sidewalk on their frontages of both roads in addition in re-building the RAB with two-lanes on each leg. NOTE: There is insufficient right-of-way on Amity west of Eagle to allow the striping of the bike lane on the north side of the road, so it will only be the two travel lanes westbound, the center turn lane, and one eastbound travel lane until ACHD can program a project there in the future and widen to the south. The west side of Eagle Road will be fully improved including the bike lane. Eagle Road, Lake Hazel to Amity: Widen Eagle to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2022. Construction is in PD in the adopted IFYWP with a cost of $3.4M. Lake Hazel and Eagle Signal: Widen and signalize intersection to 4/5 lanes on Eagle and 3/5 lanes on Lake Hazel. Design is planned for 2021, right-of-way in 2022, and construction in 2023 in the IFYWP. Lake Hazel Road, Eagle to Cloverdale: Widen Lake Hazel to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2023. Construction is in PD in the adopted IFYWP with a total cost of $2.3M. Locust Grove Road, Victory to Overland: Widen Locust Grove to 5 lanes with curb, gutter, sidewalk and bike lanes. Design is planned for 2019, right-of-way in 2021 and construction in 2022 in the IFYWP with a cost of $4.07M. PIM held 9/10/2019. The 50% plans shared with Council on October 8 th . There is some concerns about the cross- section and impacts to neighborhoods. Locust Grove Road, Fairview to Ustick: Widen Locust Grove to 5 lanes with curb, gutter, sidewalk and bike lanes. Design will be done in 2023 ($365K); construction is in PD in the adopted IFYWP with a cost of $3.9M ($4.56M total cost). Fairview/Locust Grove Signal: Widen intersection to 8 lanes on Fairview and 7 lanes on Locust Grove, including curb, gutter, sidewalk and bike lanes. Design in 2020, right-of- way acquisition in 2021-22, and construction in 2023 in adopted IFYWP with a cost of $4.26M. Project kick-off meeting held on October 24th . Project moving into design with consultant help for a 9 x 7 intersection. December 1st consultant should be under contract. Right-of-way acquisition occurring in 2021 and construction planned for 2022. Overland and Eagle Signal: Widen intersection to 7 lanes on Eagle and 9 on Overland. Project to be done in coordination with ITD. All phases shown as Unfunded in the IFYWP at a cost of $8.16M. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 17 of 73 4 Victory/Locust Grove Roundabout: Construct a multi-lane roundabout. Design is in 2019, right-of-way acquisition in 2020, and construction is planned for 2021 in the adopted IFYWP with a cost of $4.1M. Ten Mile/Amity Intersection: A dual-lane roundabout will be the ultimate build-out condition of the intersection. Initially though, a single-lane roundabout will be constructed; designed for easy expansion to a dual-lane. This project is shown for construction in 2022 in the adopted IFYWP. Ten Mile Road, Victory to Overland: Widen Ten Mile to 5-lanes with curb, gutter, sidewalk and a Level 3 bike facility. In the IFYWP, this project is planned for design in 2019, right-of-way in 2020, and construction in 2021 at a cost of $3.9M. ITD PROJECTS I-84, Nampa to Caldwell: ITD has two major segments for this project: Franklin Blvd to Karcher Rd (Nampa) and Karcher Rd into Caldwell. This was identified as the number one unfunded priority on the COMPASS long-range plan. In the summer of 2018, the state of Idaho received a $90 million INFRA grant for this corridor. This freed up previously allocated funds that were shifted to the Idaho Highway 16 project (see below). ITD completed the first step in the project to provide for temporary widening between Franklin Blvd and Karcher Rd this fall. This will allow traffic to be shifted while the additional lanes are constructed in the median. The project to replace the Karcher overpass is necessary as the existing piers conflict with the widening of the highway. That project will begin in early 2019. The project to reconstruct the Northside interchange as a Single Point Urban Interchange (SPUI), replace the bridges crossing the railroad and canal and widen the roadway between Franklin Blvd and the Northside Interchange is anticipated to go to bid this coming spring, with construction starting in the summer of 2019. The project to widen between Northside and Karcher will also be ready for construction in the summer of 2019. ITD will maintain two lanes of travel during peak hours for the duration of these two projects. Updates on the projects in Nampa can be found online at: www.ITDProjects.org/84corridor ITD is currently working on the environmental document to support the widening between Karcher Interchange and Caldwell. The initial traffic study shows that improvements are needed to exit 27 (Centennial Way). The current funded project is anticipated to complete work through exit 29 (Franklin Rd). ITD is evaluating needs and costs for work required between 27 and 29 to evaluate funding opportunities. Work to replace the Ustick and Middleton bridges crossing over I-84 is planned for 2020, to remove piers that interfere with the widening, with the work to expand the highway to three lanes is planned for summer of 2021.Updates on the projects from Nampa to Caldwell can be found online at ITDProjects.org/i-84-caldwell-to-karcher/ Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 18 of 73 5 Idaho Highway 16: ITD has completed a value engineering study of the remaining corridor to look for opportunities to reduce costs and improve service. ITD is evaluating recommendations from that study to incorporate into the preliminary design. Once complete, ITD will be reevaluating right of way needs, updating costs and revising proposed staging of the work. ITD will then complete preliminary design and begin to purchase right of way with the $90 Million recently allocated by the Idaho Transportation Board for right of way preservation. It is not anticipated that this will allow for purchase of all of the right of way, but will fund a significant portion. ITD is in the process of evaluating numerous design refinements to the original Idaho 16 EIS corridor study between I-84 and Idaho 44. Once the evaluations have all been completed, any changes to the original EIS corridor study will need to be presented to the public for feedback before moving forward with amending the original EIS through a process called a National Environmental Policy Act (NEPA) re-evaluation.The 300’ wide right-of-way for the Idaho 16 mainline is currently under review as part of the corridor- wide design refinements and generally speaking ITD does not anticipate that it will get any wider. One of the design refinements favors Idaho 16 going over McMillan Road, which would increase the fill limits of Idaho 16 approaches for the bridge over McMillan Road. ITD will be working on design refinements through the rest of the spring and into the summer, and as soon as the design is optimized they will start contacting affecting property owners and the public. U.S. 20/26, Chinden West Corridor - Project website ITDProjects.org/ChindenWest/ The Idaho Transportation Board has allocated funds for Phase 1 widening of U.S. 20/26 (Chinden Blvd) from 2 lanes to 4 lanes from Eagle Road to Star Rd and construction of pedestrian and bicycle facilities. All projects will widen to the south, impacting property owners on the south side once. Phase 2 plans call for widening to 6 lanes. Future construction will be to the north only. Phase 3 plans call for construction of high capacity intersections at Eagle, Locust Grove, Linder, Meridian, and Star Rds. Funded construction is scheduled as follows: • Eagle to Locust Grove: Construction in 2020. ITD is partnering with ACHD on intersection improvements at Locust Grove. Notice to proceed is anticipated for November 2019. • Locust Grove to Linder: ITD has made a STAR Agreement with the Linder Village developer. The project is now broken into two segments. Linder to Meridian Rd will begin construction in 2020 and Meridian Rd to Locust Grove Rd will begin construction in 2021. • Linder to ID-16: Construction begins late 2019, early 2020. Funded via STAR agreement with Costco Wholesale. • ID-16 to Star Rd: Construction scheduled for 2024. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 19 of 73 6 SH-69, Kuna to Meridian Traffic Study: On June 12 th , a meeting was held at Six Mile Engineering to discuss the purpose and scope of an upcoming traffic study to support a SH-69 Corridor Plan, between Orchard Ave and Overland Road/I-84. Team meeting #2 held October 8 th . More information about this project was provided to the TC during the November meeting. PATHWAYS Rail with Trail: In the fall of 2012, the City applied for an $85,000 grant to study the Rail with Trail (RWT) pathway crossing of streets (7 crossings; Black Cat to Locust Grove). Currently, there are funds for pathway construction in the Regional Transportation Improvement Plan (TIP) in 2022. Five Mile Creek Pathway: The City applied for a COMPASS grant to design and construct a portion of the Five Mile Creek pathway near the wastewater recovery facility. Parametrix has prepared the project development report which should be available on the COMPASS website in the near future. The City recently informed COMPASS that we will pursue completion of this project with local funds instead of Federal. MDC / OTHER PROJECTS Harvest Lifestyle Service: A public transit service focusing on seniors and persons with disabilities has been operating since December 2016. This Lifestyle Service concept, which includes two service zones, was presented to the Council in July of 2016. The service is operated by Harvest Church. An enhancement to the City Budget for FY2019 was approved by the Council for a third Harvest van. The third van is operational. Transit: On April 2, 2018, the Valley Regional Transit (VRT) Board approved the final version of the ValleyConnect 2.0 plan, VRT’s six-year capital and service plan. ValleyConnect 2.0 will guide future VRT activities and be used to help coordinate VRT activities, funding as well as with community stakeholders. VRT Staff met with City Staff in January to discuss next steps and the potential for the City to fund a fixed-route service in FY2020. Transit service options for 2020 were discussed with the City Council during their March 12 th meeting. Council was generally supportive of exploring the concept, contingent on Federal grant monies being available. On May 20 th , VRT held an open house at City Hall to discuss a conceptual transit route that may go from the Ten Mile Interchange area through downtown to the Village. Approximately 25 people attended. VRT has won a grant for electric buses. Staff from the City and VRT are coordinating infrastructure, capital and service needs for launch in early 2021. The TC will be actively involved in developing outreach plan, stops/alignment, and other service considerations (ie – time of day operation, amenities/shelters, etc.) More information about this Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 20 of 73 7 project will be provided to the TC during the December meeting as a discussion about project messaging is shared. Eagle Road Bike/Ped Project Development: COMPASS has contracted with Keller Associates to further develop a bicycle and pedestrian plan for the corridor. The boundaries of the project are Overland and Chinden. Reports for the four highest ranking segments have been completed. Shared Vehicles: On February 26 th , the City Council voted to direct staff to issue an RFP to select up to two service providers for shared vehicles. A companion ordinance would restrict operations within the City to only those with a contract with the City. It is anticipated that the RFP will be awarded sometime in late winter/early spring with deployment anticipated around Memorial Day. The RFP was issued on Friday, March 15 th . Proposals due on April 5 th . Council has awarded the contract to Bird. Scooters were deployed on Thursday, August 1 st . Staff discussed shared vehicles with the Council on November 5 th and November 26 th . Staff will update the TC about next steps and future shared vehicle RFP and contracts. Carlton Avenue Sidewalk: MDC, with funding through the City’s Community Development Block Grant (CDBG) will be installing sidewalk on E. Carlton between NE 3rd and NE 5th, south on NE 5th to E State, and west on E State. BriCon is the construction contractor. This project is currently in construction. Overland/Eagle and Meridian/Ustick Intersection: During the May TC meeting, Sgt. Arnold asked that two intersections be evaluated by ACHD: Overland/Eagle and Meridian/Ustick. During the June TC meeting the Meridian/Ustick intersection was further discussed. When an update from ACHD is available about the Overland/Eagle intersection, it will also be provided to the TC. ACHD Integrated Five-Year Work Program: On September 25 th , the ACHD Commission adopted the 2020-2024 IFYWP. The IFYWP can be found here: http://achdidaho.org/Departments/PlansProjects/IFYW P.aspx Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 21 of 73 I TEM SHEET C ommission A genda I tem - 5.c. Presenter: Caleb Hood Estimated Time f or P resentation: 10 minutes Title of I tem - Shared Vehicles Update C ommission requested more inf ormation about shared vehicles, e-scooters. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S hared Vehicle C over Memo Cover Memo 11/27/2019 Draft R F P and Sample Contract f or S hared Vehicles A greements / C ontracts 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:09 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 22 of 73 Memo To: Transportation Commission From: Caleb Hood, Planning Division Manager Date: 11/27/2019 Re: Shared Vehicle Program On November 6 th , City Staff presented an update to the Council on the shared vehicle (e-scooter) program. During the discussion on the 6 th , Council directed Staff to contact our current service provider, Bird, and begin to prepare to send out a new RFP for services in 2020. Staff has talked to Bird and prepared a draft RFP. Staff will present verbal updates for this program and go over next steps during the December 3 rd Transportation Commission meeting. Some of the discussion points are: • Minimum and maximum number of vehicles to be deployed and maintained, if any • Maximum number of potential vendors • Fee methodology (flat fee, per vehicle, per ride) • Term/Length of contract • Age restriction • Schedule Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 23 of 73 PURCHASING DEPARTMENT 33 East Broadway Ave., Ste 106 Meridian, ID 83642 Phone: (208) 489-0416 Fax: (208) 887-4813 REQUEST FOR PROPOSALS PROJECT NO. CD-2008-11034.B CONTRACT SPECIFICATIONS FOR: VEHICLE SHARING PROGRAM PROPOSALS MUST BE RECEIVED PRIOR TO 4:00 P.M . JANUARY 10, 2020 DELIVER TO : CITY OF MERIDIAN, PURCHASING DEPARTMENT 33 EAST BROADWAY AVENUE, STE 106 MERIDIAN, ID 83642 Prepared by: KEITH WATTS NAME AND ADDRESS OF VENDOR SUBMITTING PROPOSAL NAME: ADDRESS: . DATE:. . _______________________________ . . Email: _______________________________ Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 24 of 73 2 of 22 REQUEST FOR PROPOSALS CITY OF MERIDIAN Meridian, Idaho 83642 PROJECT # CD-2008-11034.B TABLE OF CONTENTS PART PAGE Cover Sheet;;;;;;;;;;;..;;;;;;;;;;;. 1 Table of Contents;;;;;;;;;;;..;;;;;;;;; 2 I. Notice Calling for Proposals;;;;;;;;;;;;;;....... 3 II. Instructions to Respondents;;;;;;;;;;;;;;;; 6 III. Proposal Form;;;;;;;;;;;;;;;;..................... 10 IV. Questionnaire ;;;;;;;;;;;;;;;;;;;;;.. 12 V. Sample Agreement;;;;;;;;;;;;;;;;;;;.. 13 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 25 of 73 3 of 22 PART I NOTICE CALLING FOR PROPOSALS PURPOSE The City of Meridian seeks proposals to for a Vehicle Sharing Program to provide dockless, shared e-scooters for public use on public streets and sidewalks in the City of Meridian; paved, ground-level surfaces on property owned by the City of Meridian (excluding the Water Department and the Wastewater Reuse Facility); and pathways enumerated in the City of Meridian Pathways Master Plan (collectively, “franchised premises”). The City may offer up to two non-exclusive franchise agreements to the successful Respondent(s). In entering into the franchise agreement, the City seeks to facilitate micromobility transportation options for residents of and visitors to Meridian while also protecting and enhancing the safety of the several users of streets and sidewalks in our community, including pedestrians, vehicular traffic, and shared vehicle riders. Following execution of the franchise agreement, the successful Respondent shall remit to the City Clerk a nonrefundable franchise fee in the amount of $25,000.00 annually. The Franchise fee will be due annually on January 1st of each year of the Agreement. The pro-rated fee for the first year of the agreement shall be $20,833.33 and shall be due March 1, 2020. PRESENTATIONS Those respondents which are short listed may be invited to make a presentation to the City. Further information may be provided to the prospective respondents after the initial selection. ELIGIBILITY In order to be eligible for selection, Respondent must be able to answer “yes” to all questions listed in PART IV – ELIGIBILITY QUESTIONNAIRE . City may request verification of answers. BASIS FOR SELECTION In evaluating eligible applications, the following factors will be considered: a. Ability of Respondent and proposed program to facilitate safe, balanced, effective micromobility transportation options for residents of and visitors to Meridian (20 points); b. Appropriateness of proposed program for Meridian, particularly as to traffic, rider, and pedestrian safety; effect on Meridian businesses; and reduction of vehicular traffic (20 points); Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 26 of 73 4 of 22 c. Demonstrated competence in the implementation of micromobility programming, including customer service plans and experience (20 points); d. Consistency of proposed program with City policy, CARE values, and community values (20 points); and e. Respondent’s ability to regulate, and demonstrated practice of remotely regulating, rider use of devices as to speed and location (20 points). History from the current and previous projects and customers of the respondent may be used to evaluate some of the criteria. The City reserves the right to reject any or all proposals, to make an award on the basis of suitability to purpose or superior quality, or any other criteria the City believes to be in the best interest of the City. After the City has identified the proposal with the best value for the City, the City shall have the right to negotiate with the respondent over the final terms and conditions of the contract. These negotiations may include bargaining. The primary objective of the negotiations is to maximize the City’s ability to obtain best value, based on the requirements and the evaluation factors set forth in the Request for Proposals. If an agreement cannot be reached, the negotiation will be terminated and similar negotiations may occur with the next ranked respondent. GENERAL TERMS AND CONDITIONS Mistakes must be corrected and the correction inserted; correction must be initialed in ink by the person signing the Proposal. The City reserves the right to waive any informalities or minor irregularities in connection with the Proposals received. All provisions of the City code are applicable to any Proposal submitted or contract awarded pursuant thereto. Within thirty (30) days after the Proposal opening, a contract may be awarded by the City to the one or two highest ranked responsive and responsible Respondent(s), subject to the right of the City to reject all Proposals, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City if required to evaluate Proposals or for such other purposes as the City may determine, unless the Respondent objects to such extension in writing with his/her Proposal. The City of Meridian does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. EXAMINATION OF CONTRACT DOCUMENTS Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 27 of 73 5 of 22 Respondents shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the Proposal, dispute such specifications and the directions explaining or interpreting them. AWARD The City of Meridian reserves the right to make an award to that/those highest ranked responsive and responsible contractors (s) whose Proposal (s) is/are most responsive to the needs of the City. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Proposals, General Conditions and Instructions to Respondents, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Proposal’s Submittal, and any other related documents will remain on file in the office of the City Purchasing Manager. It is understood that these documents will form the basis of the purchase agreement upon award of the contract. All materials or services supplied by the Contractor shall be in conformance with all the specifications contained herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. CITY’S REPRESENTATIVE Keith Watts, Purchasing Manager 33 East Broadway Avenue, Suite 106 Meridian, ID 83642 (208)489-0417 kwatts@meridiancity.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Request for Proposals or any part thereof must be requested in writing and directed to the person named as the Purchasing Representative and in accordance with Part II, section 1 “EXPLANATIONS TO RESPONDENTS”. Violation(s) may be caused for rejection of the proposal. Dated: CITY OF MERIDIAN _________________________________ Keith Watts, Purchasing Manager Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 28 of 73 6 of 22 PART II INSTRUCTIONS TO RESPONDENTS 1. EXPLANATIONS TO RESPONDENTS There are twenty (20) total pages in this Request for Proposals. It is the respondent’s responsibility to ensure that all pages are included. If any pages are missing, immediately request a copy of the missing page (s) by e-mailing your request to Keith Watts, Purchasing Manager at kwatts@meridiancity.org , RFP Project # CD-2008- 11034.B. Any explanation desired by a respondent regarding the meaning or interpretation of the Request for Proposals, or any part thereof, must be requested in writing (via e-mail) and with sufficient time allowed for a reply to reach respondent before the submission of their proposal. Any interpretation made will be in the form of an addendum to the Request for Proposals, issued by the Purchasing Manager, and will be furnished to all prospective respondents of record. Oral explanations or instructions given before proposal opening will not be binding. 2. CONDITIONS AFFECTING THE WORK Before submitting a proposal, each respondent must (1) examine the Request for Proposals documents thoroughly, (2) visit the site to familiarize himself/herself with local conditions that may, in any manner, affect cost, progress or performance of the work, (3) familiarize himself/herself with Federal, State and Local laws, ordinances, rules and regulations that may, in any manner, affect cost, progress or performance of the work; and (4) study and carefully correlate respondent’s observations with the Request for Proposals. Failure to do so will not relieve respondent from responsibility for estimating properly the difficulty or cost of successfully performing the work. The City will assume no responsibility for any understanding or representations concerning conditions made by any of it’s officers or agents prior to the execution of the contract, unless included in the Request for Proposals, or any addendum. 3. SUBMITTAL REQUIREMENTS One (1) original, two (2) hard copies and one (1) electronic copy (USB Drive) of the respondent’s proposal will be received by the City until 4:00 p.m., MT on the due date stated above at the office of the Purchasing Manager, City of Meridian, 33 East Broadway Avenue, Ste. 106, Meridian, Idaho 83642. The envelope must be sealed and the outside of the envelope must bear the notation: PROJECT # CD-2008-11034.B VEHICLE SHARING PROGRAM JANUARY10, 2020 4:00 P.M. The Proposal must contain the following information: a. Completed proposal form submitted on PART III - PROPOSAL FORM . Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 29 of 73 7 of 22 b. Completed questionnaire submitted on PART IV – QUESTIONNAIRE . c. Written narrative to include each and all of the following: 1) Description of respondent’s experience with shared vehicle programs, including how long the respondent has been engaged in this business, experiences in other venues, including under other similar contracts awarded to it, and work completed of similar type and magnitude. 2) A description of the proposed program, including which shared vehicles are to be offered for hire or use, and the number of shared vehicles to be deployed (both as planned initially and as projected when program is fully developed), hours of operation, deployment locations, fleet balancing approach, and proposed program start date. 3) Specifications of shared vehicles to be used in the program, including maximum speeds, identification with current franchisee contact information; method by which customers can notify local agent to report safety or maintenance issues; and whether able to: stand upright when parked, inform riders of the location of designated parking areas, be remotely disabled or controlled, condition and safety features to protect the safety of riders, pedestrians, motor vehicles, and property. 4) Plan for addressing public safety and other issues and incidents related to the shared vehicles’ operation and/or parking, including response time, approach to shared vehicles improperly or inconveniently parked. 5) Proposed role of City staff in program management, including fielding complaints or suggestions, enforcement of rider rules, and encountering or removing shared vehicles improperly or inconveniently parked. 6) Conditions of operation that will protect the public health, safety, and welfare and mitigate effects of the program on vehicular traffic, pedestrians, or property. 7) Plan and capabilities for sharing vehicle and ridership data with City to inform and support public safety and transportation planning efforts, including anonymized trip records for each shared vehicle deployed within Meridian (e.g., trip start date, time, and location; duration; distance; trip end date, time, and location). 8) Rider rules, regulations, and terms of use, including whether the following conditions will be recommended or required for riders: minimum age, helmet use, licensed driver. 9) Plan for public outreach and education prior to and during franchise term, including plan to contact Meridian business, school, and residential communities. 10) Plan for outreach and communication with Meridian Police Department regarding public safety issues prior to and during franchise term. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 30 of 73 8 of 22 11) Plan for outreach and communication with transportation authorities and pathway easement property owners regarding program’s use of infrastructure prior to and during franchise term. 12) Plan, including currently available technology, to remotely regulate or control shared vehicle speeds and locations, particularly in City parks, pathways, and facilities. 13) Plan for locations and approach to installation of transmitters, if any, to identify parking locations to shared vehicles. 14) Description of successes and lessons learned in other communities in which the Respondent has operated vehicle sharing program(s). 15) Contact information for up to five (5) references from other communities in which the Respondent has operated vehicle sharing program(s). 4. LATE PROPOSALS AND MODIFICATIONS Proposals and modifications thereof received after the exact time of closing of proposals listed on the cover of this solicitation will not be considered. 5. WITHDRAWAL OF PROPOSALS Unless otherwise specified, proposals may be withdrawn by written request received from respondent prior to the time set for closing of proposals. 6. INTENT OF THE CITY The objective of this Request for Proposals is to provide sufficient information to enable qualified respondents to submit written proposals. This Request for Proposals is not a contractual offer or commitment to purchase services. Contents of this Request for Proposals and respondent’s proposal will be used for establishment of final contractual obligation. It is to be understood that this Request for Proposals and the Respondent’s proposal may be attached or included by reference in an agreement between the City and successful Respondent. 7. REQUIRED INSURANCE Insurance requirements are listed in PART V – SAMPLE AGREEMENT . . 8. PUBLIC RECORDS The City of Meridian is a public agency. All documents in its possession are public records. Proposals are public records and, except as noted below, will be available for inspection and copying by any person. If any Respondent claims any material to be Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 31 of 73 9 of 22 exempt from disclosure under the Idaho Public Records Law, the Respondent will expressly agree to defend, indemnify and hold harmless the City from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The City will take reasonable efforts to protect any information marked "confidential" by the Respondent, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the Respondent upon request after the award of the contract. It is understood, however, that the City will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any Proposal is subject to potential disclosure. 9. PROPOSED SCHEDULE December 13, 2019 RFP issued. January 10, 2020 DEADLINE FOR SUBMISSION OF PROPOSAL: All applications must be received by 4:00 p.m. (MST). By January 24, 2020 Selection panel convenes and selects vendor(s). By January 27, 2020 Selected Respondent(s) notified; franchise agreement(s) offered. By February 10, 2020 Franchise negotiations complete; prospective franchisee must return signed agreement by 12:00 p.m. (MST). February 18, 2020 Execution of franchise agreement. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 32 of 73 10 of 22 PART III PROPOSAL FORM In response to the Request for Proposals, the undersigned respondent hereby proposes to furnish labor, material, travel, professional services, permits, supervision, equipment and all related expenses, and to perform all work necessary and required to complete the following project in strict accordance with the terms of this Request for Proposals and the final contract for: PROJECT # CD-2008-11034.B VEHICLE SHARING PROGRAM Respondent certifies that he/she has examined and is fully familiar with all of the provision of the Request for proposals and any addendum thereto; that he/she is submitting a proposal in strict accordance with the Instructions to Respondents; and that he/she has carefully reviewed the accuracy of all materials submitted in response to this proposal. Respondent certifies that he/she has examined the proposal documents thoroughly, studied and carefully correlated respondent’s observations with the proposal documents, and all other matters which can in any way affect the work or the cost thereof. Respondent agrees that this proposal constitutes a firm offer to the City which cannot be withdrawn by the respondent for sixty (60) calendar days from the date of actual opening of proposals. If awarded the contract, respondent agrees to execute and deliver to the City within seven (7) calendar days after receipt of City’s Conditional Notice of Award, the applicable Contract form, franchise fee, and insurance certificates. RESPONDENT’S BUSINESS NAME: By: (signature in ink) Date: Agent: Title: Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 33 of 73 11 of 22 RESPONDENT’S LOCAL ADDRESS/PHONE/ E-MAIL (PH) (E-MAIL) RESPONDENT’S CORPORATE ADDRESS/PHONE/ E-MAIL (PH) (E-MAIL) NAME/ADDRESS OF REGISTERED AGENT IN IDAHO: DECLARATION: The undersigned declares: that he/she holds the position indicating below as a corporate officer or the owner or a partner in the business entity submitting this Proposal; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this Proposal, that the undersigned knows and represents and warrants to the City of Meridian that this Proposal is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this Proposal. I declare under penalty of perjury that the foregoing is true and correct. RESPONDENT: BY: TITLE: ADDRESS: DATE: Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 34 of 73 12 of 22 PART IV ELIGIBILITY QUESTIONNAIRE Respondent must answer “yes” or “no” to each of the following questions. Circle the correct answer. A. Does Respondent operate vehicle sharing programs in at least twenty (20) cities, and/or has Respondent provided 1,000,000 rides to date (in aggregate)? YES NO B. Will Respondent deploy shared vehicles which meet each and all of the following physical specifications? 1. Labeled with current contact information for the franchisee. 2. Able to stand upright when parked. 3. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. 4. Age Limitation (if Council wants) YES NO C. Will Respondent connect an app to all shared vehicles deployed which meets all of the following specifications? 1. Explains the method by which riders can notify the local agent of the franchisee to report safety or maintenance issues. 2. Informs riders of the location of designated parking areas. 3. Capable of being remotely disabled. 4. Capable of being located and controlled remotely, by geofencing or other remote technology. YES NO Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 35 of 73 13 of 22 PART V SAMPLE AGREEMENT FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND FRANCHISEE FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM This FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND BIRD RIDES, INC. FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM (“Agreement”) is made entered into this ___ day of _____________, 2019 (“Effective Date”), by and between CONTRACTOR NAME, a corporation organized under the laws of the state of STATE, (“Franchisee”), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the state of Idaho (“City”). I. STATEMENT OF PURPOSE . The City of Meridian has established, by ordinance, a Vehicle Sharing Program Franchise for the operation of Vehicle Sharing Programs on Franchised Premises. This Franchise is granted pursuant to the procedures and subject to the conditions and restrictions set forth in City’s request for proposals for Project no. CD-2008-11034.B, and Franchisee’s response thereto, attached hereto as Exhibit A (“Proposal”). In consideration for City’s grant of this franchise, City shall not operate a Vehicle Sharing Program in Meridian. The purpose of this Agreement is to establish terms and conditions governing Franchisee’s use of Franchised Premises for its Vehicle Sharing Program. II. DEFINITIONS . The following definitions shall apply to the terms used in this Agreement. A. BEACON: A Bluetooth transmitter, placed by Franchisee, which broadcasts parking locations to nearby Shared Vehicles. B. ELECTRIC POWER-ASSISTED BICYCLE or E-BIKE: A vehicle that has two (2) or three (3) tandem wheels, has no floorboard, and is propelled either by human power or with the assistance of an electric motor. E-bikes are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). C. ELECTRIC POWER-ASSISTED SCOOTER or E-SCOOTER: A vehicle that has two (2) or three (3) tandem wheels, has a floorboard designed to be stood upon when riding , and is propelled either by human power or with the assistance of an electric motor. E-scooters are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). D. GEOFENCE: A virtual boundary around a geographical area monitored by a global positioning system or radio frequency identification technology, which triggers a response from a shared vehicle when it enters or leaves the geofenced area. Such response may include, but shall not be limited to, decreased maximum speed or inoperability. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 36 of 73 14 of 22 E. FRANCHISED PREMISES: 1. Public streets and sidewalks in the City of Meridian; 2. Paved, ground-level surfaces on property owned by the City of Meridian, excluding the Water Department and the Wastewater Reuse Facility; and 3. Pathways enumerated in the City of Meridian Pathways Master Plan, to the extent City is duly authorized to convey such franchise under the various instruments establishing such pathways. F. FRANCHISEE or VEHICLE SHARING PROGRAM FRANCHISEE: A person who owns, manages, operates, or acts on behalf of a Vehicle Sharing Program. G. PROGRAM or VEHICLE SHARING PROGRAM: The offer for hire or use, by self- service, of one or more shared vehicles. H. RESTRICTED AREA: Any location where shared vehicles may not be parked. I. RIDER: A person riding or using a shared vehicle. J. SHARED VEHICLE: An e-bike, e-scooter, bicycle, or other vehicle offered by a Vehicle Sharing Program Franchisee for hire or use by self-service III. FRANCHISE GRANTED . City, for and in consideration of the covenants and conditions set forth in this Agreement and agreed to be kept and performed by Franchisee, does hereby provide to Franchisee a franchise to allow riders to use shared vehicles, as part of Franchisee’s Vehicle Sharing Program, on the Franchised Premises. Franchisee shall not use Franchised Premises for any other purpose without the express written consent of City. IV. TERM . This Agreement shall be effective on the Effective Date first written above, and shall expire at 11:59 p.m. on December 31, 2022, unless earlier terminated by the method set forth herein. V. CITY COMMITMENTS . A. City Contact. Communication between City and Franchisee regarding administrative matters shall occur via e-mail or telephone between City Contact and Franchisee Contact. The following individual shall serve as the City Contact, City’s personnel designated to serve as the liaison between City and Franchisee for administrative matters: City Contact Name: Caleb Hood Planning Division Manager Telephone number: 208-489-0572 E-mail address: chood@meridiancity.org B. Right of entry. City and City’s contractors, employees, agents, and invitees, shall be authorized to, at all times, to inspect City’s property and personal property located Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 37 of 73 15 of 22 thereon, for the purposes of inspection for compliance with the terms of this Agreement. C. No support. City shall not provide support, monitoring, or administration services related to Franchisee’s use and occupancy of Franchised Premises and/or Franchisee’s personal property thereon. VI. FRANCHISEE COMMITMENTS . A. Franchisee Contact. Communication between Franchisee and City regarding administrative matters shall occur via e-mail or telephone between City Contact and Franchisee Contact. The following individual shall serve as the Franchisee Contact, Franchisee’s personnel designated to serve as the liaison between City and Franchisee for administrative matters: Franchisee Contact Name: Telephone number: E-mail address: B. Type and number of shared vehicles. 1. Deployment. By March 1, 2020, Franchisee shall deploy and maintain in Meridian no fewer than one hundred (100) e-scooters, and no more than one hundred fifty (150) e-scooters, to be available for use as shared vehicles. All shared vehicles shall meet the specifications of those described in Franchisee’s Proposal. The date upon which the first one hundred (100) e-scooters are deployed in Meridian shall be deemed the Initial Deployment Date. 2. Increase. Every fourteen (14) days following the Initial Deployment Date, Franchisee may request authorization from City to increase the number of e- scooters offered in Meridian under its Vehicle Sharing Program, by increments of up to one hundred (100) e-scooters, up to a maximum of five hundred (500) e- scooters deployed in Meridian. 3. Increase authorization. Franchisee Contact shall make its request for authority to increase the number of shared vehicles offered under its Vehicle Sharing Program via e-mail to City Contact, which request shall include a description of which and how many additional shared vehicles are to be offered for hire or use, the plan for addressing public safety issues related to the additional shared vehicles’ operation and/or parking, and Franchisee’s certification that all shared vehicles previously offered by Franchisee in Meridian were used, on average, at least three times per day in the previous month, with data verifying same. Within seven (7) days of Franchisee Contact’s request for authority to increase the number of shared vehicles offered under its Vehicle Sharing Program, the City Contact shall either authorize or deny the requested increase. The City Contact shall deny a request from Franchisee for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Franchisee Franchise where: Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 38 of 73 16 of 22 a. Data does not reflect that all shared vehicles offered by Franchisee under the previous version of the Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous thirty (30) days. b. The Franchisee has violated a term or condition of this Agreement or of law, or c. The operation of the Program and/or any component thereof has varied materially from the description submitted with the Proposal. d. The total deployed e-scooters has already reached 500 units in the City. C. Franchise fee. Following execution of the franchise agreement, the successful Respondent shall remit to the City Finance Department a nonrefundable franchise fee in the amount of twenty-five thousand dollars $25,000.00. D. Beacons. If Franchisee installs Beacons, Franchisee shall notify City of same and provide to City an electronic interface that allows City to view and suggest locations of Beacons. Franchisee shall not install a Beacon without the permission of the owner of the real and/or personal property on which the Beacon is installed. E. Timely response; removal by City. Within two (2) hours of receiving notice, Franchisee shall respond to any request to move, remove, or redistribute shared vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable shared vehicles by relocating, re-parking, or removing the shared vehicle(s) at issue. Franchisee shall comply within twenty-four (24) hours with City’s order to remove all shared vehicles due to denial or revocation of an application for a Vehicle Sharing Program Franchise, expiration of the franchise term, failure to timely remit all or any portion of the franchise fee or any portion thereof, or any other reason City deems to serve the public health, safety, and/or welfare. In the event any shared vehicle is not relocated, re-parked, or removed within the timeframe specified herein; if any shared vehicle is parked in one location for more than seventy-two (72) hours without moving; or in exigent circumstances, such shared vehicle may be removed by City and taken to a City facility for storage at the expense of the Franchisee. City may charge Franchisee one hundred dollars ($100.00) per shared vehicle removed and stored by City. Franchisee shall pay any invoice for such charge within thirty (30) days of City’s mailing or e-mailing such invoice. F. Good repair. Franchisee shall be solely responsible for monitoring shared vehicles to ensure that they are in good repair and that their use does not interfere with or degrade City’s facilities, operations, systems, or equipment or present an imminent or foreseeable threat to the public health and safety. G. Data reports. To inform and support public safety and transportation planning efforts, Franchisee shall provide to City, in the form and manner requested by City Contact, at least quarterly, a report of anonymized trip records for each shared vehicle deployed within Meridian, to include, but not be limited to, the following data: trip start date, time, and location; duration; distance; and trip end date, time, and location. H. Hours of operation. Franchisee shall remove all shared vehicles from use, whether physically or by geofencing, between 11:00 p.m. and 6:00 a.m. Franchisee understands and acknowledges that City parks are closed every day between dusk (30 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 39 of 73 17 of 22 minutes after sunset) and dawn (30 minutes before sunrise), and may be closed at or for any time, place, or use by order of the Meridian Parks and Recreation Director. I. Shared vehicle specifications. Franchisee shall ensure that each shared vehicle used under a Vehicle Sharing Program is: 1. Labeled with current contact information for the Franchisee and explains the method by which riders and/or the public can notify Franchisee’s local agent to report safety, maintenance, or parking issues. 2. Able to stand upright when parked. 3. Capable of informing riders of the location of designated parking areas. 4. Capable of being remotely disabled. 5. Capable of being located and controlled remotely, by geofencing or other remote technology. 6. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. J. Rider information. Vehicle Sharing Program Franchisees shall inform riders of all regulations regarding the proper use and parking of shared vehicles. Franchisee shall provide a mechanism by which riders may provide feedback to Franchisee, including feedback regarding parking areas or damaged shared vehicles. K. Parking shared vehicles on Franchised Premises. Franchisee acknowledges, understands, agrees to comply with, and make every effort to ensure that riders comply with, the provisions of Meridian City Code regarding parking of shared vehicles, including, without limitation, the requirement that shared vehicles be parked in a manner that leaves clear at least five feet (5’) of the useable area of pathways and sidewalks. L. Shared vehicles in City parks. Use of shared vehicles in City parks shall be subject to the following. 1. Franchisee shall establish geofences to prohibit shared vehicle use in or on the following areas: a. Playgrounds in regional parks; b. Special use parks; c. Tennis courts; and Pickle Ball courts d. Storey Bark Park and Discovery Bark Park. 2. Franchisees shall use verifiable technology to ensure that in parks, riders shall not use a shared vehicle in excess of eight miles per hour. 3. Franchisee shall instruct and require riders to park shared vehicles upright, next to a public bicycle rack or at a parking location identified by a Beacon. 4. Franchisees deploying shared vehicles in parks shall park such shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. M. Public park. The parties hereto expressly acknowledge that City parks and City- owned facilities are public spaces, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to allow the use of parks and City-owned facilities, and close all or any portion thereof, for any purpose and under any condition. At all times, Franchisee shall be on an equal Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 40 of 73 18 of 22 footing with the general public regarding its use of parks and City-owned facilities. Franchisee shall exercise any privileges granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. N. Public places. Franchisee acknowledges that the management and scheduling of parks, pathways, streets, and sidewalks shall at all times be within the sole purview of City and/or, where applicable, the Ada County Highway District (“ACHD”) or Idaho Transportation Department (“ITD”). Such entities shall have the right to condition or the use of, and/or close all or any portion of, their respective properties, for any and all purposes and under any and all conditions. At all times, Franchisee shall be on an equal footing with the general public regarding its use of public property. Franchisee shall exercise any right granted by its franchise only in accordance with the terms of this Chapter; with any and all applicable laws; and with City, ACHD, and ITD policies. O. Outreach. At least twenty-one (21) days prior to deploying, parking, or allowing the use of shared vehicles on the Franchised Premises, Franchisee will provide to City, for City’s review, input, and approval, a marketing and targeted community outreach plan that: 1. Describes and promotes the Vehicle Sharing Program; 2. Educates the public regarding how to safely use shared vehicles, including in parks and on pathways; 3. Educates the public regarding where and how to properly park shared vehicles; and 4. Informs the public about advisory safety measures and applicable City regulations. Such plan shall include, at a minimum: a) a timeline, including a plan to initiate marking and community outreach fourteen (14) days prior to deploying, parking, or allowing the use of shared vehicles on the Franchised Premises; b) three (3) public education/outreach events; and c) infographics or videos, suitable for sharing by City on social media and print forums. Franchisee shall not initiate marketing and outreach efforts related to its Meridian shared vehicle program without City’s prior approval of Franchisee’s marketing and outreach plan, which approval shall not be unreasonably withheld. VII. GENERAL PROVISIONS . A. Limitations. The franchise issued pursuant to this Agreement is only valid for program operation within the public right-of-way within the city of Meridian. Franchisee must obtain permission to use or allow shared vehicles on property other than the public right-of-way, including property owned by private parties and public entities. Private property owners and government entities may restrict or prohibit the use of shared vehicles and/or the conduct of a Vehicle Sharing Program on their property. B. Risks acknowledged; as-is condition. Franchisee acknowledges that its use of Franchised Premises carries risks, some of which are unknown, and accepts any and all such risks. Franchisee acknowledges that Franchisee has inspected the Franchised Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 41 of 73 19 of 22 Premises and does hereby accept same as being in good and satisfactory order, condition, and repair. It is understood and agreed that City makes no warranty or promise as to the condition, safety, usefulness or habitability of Franchised Premises, and Franchisee accepts same on an “as is” basis, both as of the Effective Date of this Agreement and throughout the term of this Agreement and all related activities. C. Restoration or repair. Franchisee shall be responsible for all costs of restoration or repair of the Franchised Premises necessitated by damage caused by Franchisee’s use under this Agreement. D. No agency. It is understood and agreed that Franchisee is not, and shall not be considered, an agent of City in any manner or for any purpose whatsoever in Franchisee’s use and occupancy of the Franchised Premises. E. Indemnification. Franchisee specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages or injury to Franchisee, to Franchisee’s personal property or equipment, and to Franchisee’s employees, agents, guests or invitees arising out of or resulting from the condition of Franchised Premises or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City or its employees. Franchisee further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages or injuries to persons or property in any way arising out of or resulting from the use and occupancy of Franchised Premises by Franchisee or by Franchisee’s agents, employees, guests or business invitees and not caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action is filed against City for any loss or claim described in this paragraph, Franchisee, at City’s option, shall defend City and assume all costs, including attorney’s fees, associated with the defense or resolution thereof, or indemnify City for all such costs and fees incurred by City in the defense or resolution thereof. F. Insurance. Within three (3) business days of the Effective Date of this Agreement, Franchisee shall submit to City proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting Franchisee and all of Franchisee’s employees and/or agents from all claims for damages to property and bodily injury, including death, which may arise from operations under or in connection with the Vehicle Sharing Program. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without thirty (30) days’ advance written notice to the City. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. In no case will Franchisee deploy any e-scooters prior to receiving acceptance of Franchisee’s insurance certificates. G. Termination. Either party may terminate this Agreement for convenience or for cause. Termination shall be effective five (5) calendar days following mailing of written notice. Franchisee agrees that upon termination or expiration of this Agreement, Franchisee shall remove all of its personal property from Franchised Premises and surrender same to City in the same good condition as received, Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 42 of 73 20 of 22 reasonable wear and tear, act of God, act of nature, or damage by weather excepted. Franchisee agrees to surrender possession and occupancy of the Franchised Premises peaceably at the termination of this Agreement and any renewal or extension thereof. Franchisee shall be responsible for all costs of restoration or repair of the Franchised Premises necessitated by damage caused by Franchisee’s use under this Agreement. H. Notices. Communication between the Franchisee Contact and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed by U.S. mail, postage prepaid. Notices shall be addressed as follows: If to Franchisee: FRANCHISEE NAME c/o . Street Address City, State Zip If to City: City of Meridian Attn: Caleb Hood, Planning Division Mgr. 33 E. Broadway Avenue Meridian ID 83642 I. No waiver. City’s waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by Franchisee. J. No assignment. Franchisee shall not assign, sublet, or transfer its rights under this Agreement, or any portion thereof, without the express written consent of City. K. Independent contractor. In all matters pertaining to this Agreement, Franchisee shall be acting as an independent contractor, and neither Franchisee nor any officer, employee, contractor, or agent of Franchisee shall be deemed an employee of City. Franchisee shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. L. Compliance with laws. In performing the scope of services required hereunder, City and Franchisee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. M. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys’ fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. N. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 43 of 73 21 of 22 O. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. P. Approval required. This Agreement shall not become effective or binding until approved by both Franchisee and by Meridian City Council. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. FRANCHISEE: Franchisee Name __________________________________ Printed Name Title CITY OF MERIDIAN: Attest: BY: ___________________________ ______________________________ Tammy de Weerd, Mayor Chris Johnson, City Clerk Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 44 of 73 22 of 22 EXHIBIT A PROPOSAL Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 45 of 73 I TEM SHEET C ommission A genda I tem - 6.b. Presenter: S tephen Hunt Alissa Taysom Es timated Time for P res entation: 10 minutes Title of Item - Fixed-Route Transit - Messaging for Public Outreach C ons is tent with the c alendar, VRT s taff will pres ent and review the mes s aging for p ublic trans portation exp ansion. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Draft Messaging for Public Transporation Expansion Memo Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:18 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 46 of 73 Draft Public Transportation Messaging 1 Draft Messaging for Public Transportation Expansion in Meridian In preparation for more community and stakeholder engagement, VRT staff has drafted the following three themes for the expansion of public transportation in Meridian. 1. 1. 1. 1. Responds to Responds to Responds to Responds to growth growth growth growth In the face of explosive residential and employment growth Meridian is investing in its future by partnering with VRT to bring public transportation into the heart of downtown Meridian. Transportation options limit the traffic impacts of development, and ensure that Meridian will continue to prosper even as it grows. Transportation options are essential to connecting people to the rich opportunities across the Treasure Valley. 2. 2. 2. 2. Builds on where we have been Builds on where we have been Builds on where we have been Builds on where we have been Meridian has been proactive in encouraging higher density development that preserves more of its agricultural lands and heritage. Meridian is partnering with VRT to provide electric bus service that will support these developments with a high quality public transportation option. 3. 3. 3. 3. Supports major Supports major Supports major Supports major development centers development centers development centers development centers Meridian’s partnership with VRT will connect the major employment, residential and cultural centers around Ten Mile, downtown Meridian and Kleiner Park with electric public transportation options. This service is targeted at lowering the costs of transportation for Meridian residents along the corridor and limiting the traffic impacts of growth and development. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 47 of 73 I TEM SHEET C ommission A genda I tem - 6.c. Presenter: Chairman Ballard Caleb Hood Es timated Time for P res entation: 5 minutes Title of Item - Transportation C ommission End of Year Report Annually, the T C prepares and pres ents their ac tivities to the C ounc il. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Draft E O Y Report T C Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:22 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 48 of 73 Date: December 2, 2019 To: Mayor and City Council From: Meridian Transportation Commission -David Ballard, Chair -David McKinney, Vice-Chair -Stephen Lewis -Tracy Hopkins -Ryan Hall -Ryan Lancaster -Michael Venard -Tom LeClaire -Brian Leisle RE: 2019 Annual Report The Meridian Transportation Commission (TC) was formed in February, 2013 with Ordinance No. 13-152. The Commission consists of nine appointed commissioners and meets on the first Monday of each month, except September, in the Council Chambers. Councilman Luke Cavener and representatives from ITD District 3, ACHD, COMPASS, Valley Regional Transit (VRT), and the West Ada School District serve as ex- officio members. Planning Division Manager Caleb Hood provides staff support, Sgt. Brandon Frasier provides regular updates from the Police Department perspective, and Ted Baird, Deputy City Attorney, provides legal guidance. City Staff provides monthly updates to the Commission regarding the progress of projects that were in construction or were soon to be constructed. Additional City staff and additional staff from the ex-officio agencies interact with the Commission from time-to-time as do members of the public. Commissioner David Ballard was once again elected Chair for 2019. David McKinney was elected Vice- Chair of the Commission for 2019. In 2019, the Commission welcomed Tom LeClaire and Michael Venard, while two other members, Tricia Matthews and Charlene Pederson, left the Commission. The Transportation Commission spent quite a bit of time in 2019 discussing both short and long term roadway project planning and prioritization, transit service planning, and the City’s new Comprehensive Plan, to name a few. A more complete summary of business conducted by the Commission in 2019 is outlined below. In January, the Commission heard from Justin Lucas, ACHD Planning Supervisor on the Roadways to Bikeways Plan. The Commission also received an update on shared vehicles, including a draft Ordinance and elected officers for 2019. In February, the Commission began to discuss the prioritization of proposed roadway, intersection, and Community Program projects for consideration in ACHD’s IFYWP. Some concerns were brought up surrounding traffic and parking concerns in Paramount Subdivision, south of Rocky Mountain High School. Some speed studies were also requested to ACHD on Amity and Locust Grove. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 49 of 73 In March, the TC welcomed a new Youth Commissioner, Michael Venard. The TC finalized their ACHD prioritization lists for the Mayor and Council to consider. The Commission also requested ACHD evaluate speeds on Wrightwood Drive, just off of Locust Grove Road. Stephen Hunt from VRT was present and discussed fixed-route transit planning. The Transportation Commission, during their April meeting, continued to plan for public transportation. During the May meeting, the TC heard from Sgt. Stacy Arnold about concerns at the Meridian/Ustick intersection and the speed limit on Locust Grove Road north of Ustick. Bill Parsons, the City’s Planning Supervisor, presented to the Commission about sign codes. This was Tricia Matthews last meeting. During the June meeting, speeding concerns on Lost Rapids Drive were addressed. An update on the Harvest transit service was given. City Staff also presented on the Master Mobility Map and requested feedback on its functionality. Crosswalk compliance results were discussed in July. Sgt Arnold also noted that this was his last meeting as he would be going back to patrol; Sgt. Frasier would be the new Police liaison to the TC. Rachel Haukkala, a Planner with COMPASS, presented on high capacity transit alternatives, including options for using the rail corridor. Commissioner Lancaster, representing the TC School Zone Subcommittee, provided an update on their meeting the month prior where they discussed the school zone on Meridian Road downtown as well as at Rocky Mountain High School. In August, the Commission welcomed Tom LeClaire to the Commission. During the meeting, a draft Air Compression Brake Ordinance was reviewed. Mike Barton, the City’s Parks Superintendent, discussed the Rail with Trail project and the overall City pathway network with the Commission. Toni Tisdale, COMPASS Senior Planner, presented on the Regional Transportation Improvement Program (TIP). The Initial Draft of the ACHD 2020-2024 IFYWP was shared and discussed. For the September meeting, the Commission took a mobile bus tour with VRT Staff. The tour started at the Park & Ride lot on Ten Mile and went downtown Boise. In October, the Commission again discussed compression brakes. Alissa Taysom was introduced as the new Ex-Officio member from VRT to the TC. Sgt. Brandon Frasier was also welcomed and introduced to the TC. Sgt. Frasier discussed a hand-free driving ordinance with the Commission. A Comprehensive Plan update was given by Caleb Hood. In November, the TC received an update about the new fixed route transit service. Randy Spiwak addressed the Commission, asking them to examine the default speed limit. Rachel Haukkala, COMPASS, updated the Commission on the recently completed Rails with Trails Study. Mark Wasdahl, ITD, presented on the SH-69 Traffic Study. December 2nd, was the last meeting of the Commission for 2019. The December agenda included a review of this report, the new fixed-route transit messaging plan, and some concerns about pedestrian crossings near the YMCA in South Meridian. The Commission is grateful for the opportunity to provide service to the citizens of Meridian and to actively shape the transportation systems of our City. The Commission has a lot of experience and Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 50 of 73 technical expertise that can benefit the community even more. To that point, the Commission would like to take on more responsibility and a larger role when it comes to helping address all kinds of transportation related issues. The Commission plans to review their by-laws and Ordinances and may recommend changes to the Council in 2020. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 51 of 73 I TEM SHEET C ommission A genda I tem - 6.d. Presenter: All Estimated Time f or P resentation: 15 minutes Title of I tem - D iscussion of Role and Bylaws of the Transportation C ommission D uring the November meeting, the T C asked to have a discussion about an expanded role and influence in the community. Review Ordinance and bylaws. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rdinance C reating T C Ordinance 11/27/2019 T C Bylaws Ordinance 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:24 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 52 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 53 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 54 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 55 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 56 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 57 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 58 of 73 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 59 of 73 CITY OF MERIDIAN BY THE CITY COUNCIL: RESOLUTION NO. I Q BIRD, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS A RESOLUTION OF THE MAYOR AND THE CITY COUNCIL OF THE CITY OF MERIDIAN APPROVING THE BYLAWS OF THE MERIDIAN TRANSPORTATION COMMISSION AS AMENDED ON MARCH 7, 2016, AND PROVIDING AN EFFECTIVE DATE. WHEREAS, pursuant to Meridian City Code section 2-7-4(B), at its meeting on March 7, 2016, the Meridian Transportation Commission voted to recommend to City Council that it approve the "Bylaws of the Transportation Commission as Amended on March 7, 2016," attached hereto as Exhibit A; WHEREAS, the City Council of the City of Meridian deems the approval of such bylaws to be in the best interest of the City of Meridian in that they facilitate the efficient operation of the Meridian Transportation Commission; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That the City Council of the City of Meridian hereby approves the Bylaws of the Meridian Transportation Commission as Amended on March 7, 2016, attached hereto as Exhibit A. Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2016. ADOPTED by the City Council of the City of Meridian, Idaho, this l!5 day of March, L vk APPROVED by the Mayor of the City of Meridian, Idaho, this day of March, 2016. APPROVED: Maor T my de Weerd ATTEST: ` nnn ritn,1 v ;` 5; C r guy Of " M - 11> Jayc eHolma , t lerk 7R[AS RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 6 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 60 of 73 EXHIBIT A BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION RESOLUTION APPROVING BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 6 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 61 of 73 BYLAWS of the MERIDIAN TRANSPORTATION COMMISSION AS AMENDED on March 7, 2016 WHEREAS, pursuant to Meridian City Code section 2-7-4(B), the Transportation Commission is required to adopt bylaws, rules and regulations for the proper conduct of the business of the commission; WHEREAS, on September 17, 2013, the City Council of the City of Meridian adopted Resolution no. 13-944, which effectuated the previous iteration of the Bylaws of the Meridian Transportation Commission; WHEREAS, at its regular meeting on March 7, 2016, the Meridian Transportation Commission voted to recommend that the Commission's bylaws be amended and updated as set forth herein; NOW, THEREFORE, the Meridian Transportation Commission hereby establishes and adopts the following bylaws. ARTICLE I: INTENT The intent in preparing and adopting these bylaws is to provide a framework for the organization, actions, and agenda of the Meridian Transportation Commission (hereinafter Commission"). ARTICLE II: OFFICE The principal location of the Commission shall be at the Office of the City Clerk, 33 E. Broadway, Meridian, Idaho. ARTICLE IH: MEMBERSHIP SECTION 1: TERMS OF OFFICE. In keeping with provisions of Meridian City Code regarding commissioners' terms of office, there are hereby designated nine membership seats on the Commission. The commissioner appointed to Seats 1, 2, and 3 shall serve an initial term of one (1) year. The commissioner appointed to Seat 4 shall be designated to represent Meridian's youth and shall serve a term of one (1) year, which term shall expire on August 31 of each year. The commissioner appointed to Seats 5, 6, and 7 shall each serve an initial term of two (2) years. The commissioner appointed to Seats 8, and 9 shall each serve an initial term of three (3) years. Following the initial term, each commissioner, with the exception of the commissioner appointed to Seat 4, shall serve a term of three (3) years. SECTION 2: Ex -OFFICIO MEMBERS. There shall be up to six (6) nonvoting ex officio members appointed to the commission made up of representatives from the Meridian City Council, ACRD, ITD, COMPASS, VRT, and/or Meridian Joint School District #2 staff. The representative from the Meridian City Council serves as both a liaison to the Council and as a nonvoting ex -officio member. AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 1 OF 4 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 62 of 73 SECTION 3: SUBCOMMITTEES. The Commission Chair, with the Commission's approval, may establish such subcommittees as necessary or helpful to assist or advise the Commission in the performance of its functions and/or furtherance of its mission. Meetings of subcommittees shall comply with any and all applicable public meetings laws. Each subcommittee shall consist of at least two (2) commissioners. Unless a subcommittee chair is appointed by the Commission Chair, each subcommittee shall elect a chair to preside at subcommittee meetings and present the findings and/or recommendations of the subcommittee to the Commission. The Commission Chair, subcommittee chair, and/or Mayor may appoint citizens or public officials to serve as members of subcommittees. SECTION 4: QUORUM. According to the provisions of Meridian City Code, a majority of currently -appointed commissioners shall constitute a quorum for the transaction of any business of the Commission. SECTION S: VOTING. Each commissioner shall be entitled to one (1) vote on any matter before the Commission. Except as otherwise designated herein, the vote of the majority of the members present at any meeting at which a quorum is present shall effectuate any decision of the Commission. The Commission Chair shall be a voting member of the Commission and shall hold the same rights and privileges as any other cormnissioner. Proxy voting shall not be permitted. ARTICLE IV: MEETINGS SECTION 1: NUMBER AND DATE OF REGULAR MEETINGS. According to the provisions of Meridian City Code, regular meetings of the Commission shall be held on the first Monday of each month at 3:30 p.m. In the event that the first Monday of any particular month falls on a City -recognized holiday, the meeting for that month shall be held on the second Monday. SECTION 2: SPECIAL MEETINGS. Special meetings may be convened by or at the direction of the Chair by notifying the Commission in the manner specified herein. SECTION 3: PLACE OF MEETINGS. Unless otherwise specified, meetings of the Commission shall be held in the City Council Chambers at Meridian City Hall, 33 E. Broadway, Meridian, Idaho. SECTION 4: NOTICE OF MEETINGS. Unless otherwise prescribed by statute, commissioners shall be provided written notice of meetings, which notice shall state the date, hour, and location thereof, and shall further state the purpose of the meeting, business to be transacted, and/or agenda. The City Clerk's Office shall issue notice to each and every commissioner not less than forty-eight (48) hours, nor more than thirty (30) days prior to the meeting. Notice may be issued by e-mail, U.S. Post, and/or personally, by or at the direction of the Chair or the Chair's delegee. AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 2 OF 4 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 63 of 73 SECTION 5: LENGTH OF MEETINGS. No meeting shall run longer than two (2) hours unless a majority vote of the quorum approves the extension of such time limit as to a particular meeting. SECTION 6: CONDUCT OF MEETINGS. The Commission shall operate under the precepts of Robert's Rules of Order. The order of business for meetings of the Commission shall be as follows: 1) call to order; 2) roll call; 3) adoption of the agenda; 4) approval of minutes of previous meeting(s); 5) old business; 6) new business; 7) next meeting; 8) adjournment. The agenda shall be followed to the extent possible, but other matters may be considered upon vote of the majority of the members present at any meeting at which a quorum is present. The Chair may set rules to maximize efficiency and productivity of meetings, including setting a time limit for presentations and/or comments to the Commission. SECTION 7: AGENDA. The agenda for all meetings of the Commission shall be prepared by the City Clerk's Office in consultation with the Commission Chair and Community Development Department staff. Agenda items may be proposed to the Clerk, Commission Chair, and/or Community Development staff by any commissioner or any member of the public and may be placed on the agenda, provided that adequate notice of such item has been provided as set forth herein. Agenda items not proposed by 5:00 p.m. on the Tuesday preceding the regular meeting, or forty-eight (48) hours before a special meeting shall be considered at any meeting at which a quorum is present only upon vote of the majority of the members present. SECTION 8: MINUTES. Minutes and/or records of the business conducted at all meetings of the Commission or any subcommittee thereof shall be kept by the City Cleric's Office and shall be open for public inspection. The minutes of each meeting shall be forwarded to each commissioner prior to the regular meeting at which such minutes are subject to approval by the Commission. ARTICLE V: OFFICERS SECTION 1: DESIGNATION. According to the provisions of Meridian City Code, officers of the Commission shall include the Commission Chair and Commission Vice -Chair. Other officers may be elected as necessary or desirable for the efficient administration of the Commission if a majority of the Commission so decides. SECTION 2: TERM AND ELECTION. Election of officers shall be by voice vote and, according to the provisions of Meridian City Code, shall be held at the first regularly scheduled meeting after January 1 of each year. A special election may be held at any time to fill a vacancy of office. An officer who fails or refuses to fulfill the duties of his or her office may be removed from the office by a two-thirds (2/3) majority vote of the full Commission at a special election. SECTION 3: DUTIES OF CHAIR. The Commission Chair shall prepare meeting agendas in cooperation with the Community Development Department staff and the City Clerk's Office, shall preside over all full Commission meetings, shall sign all documents requiring an official signature on behalf of the Commission, including its annual report, and shall present the Commission's annual report, and other reports as may be necessary, to the Mayor and City AMENDED BYLAWS OF MERIDIAN TRANSPORTATION COMMISSION PAGE 3 of 4 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 64 of 73 Council. The Chair shall recommend, for the Commission's approval, the formation of subcommittees and the appointment of commissioners, citizens, and/or public officials thereto. The decisions, statements, and/or actions of the Chair shall obligate, commit, and/or represent the Commission only insofar as the Commission has specifically authorized. SECTION 4: DUTIES OF VICE -CHAIR. The Commission Vice -Chair shall perforin the duties of the Chair in the absence of the Chair and shall perforin such other duties as may be delegated by the Commission Chair. ARTICLE VI: AMENDMENT OF BYLAWS As provided in Meridian City Code, the Commission may recommend to the Mayor and City Council that these bylaws be altered, amended, added to, or repealed. ARTICLEVII: ADOPTION AND EFFECTIVE DATE The Commission adopted the foregoing bylaws at its regular meeting on March 7, 2016. These bylaws shall be effective upon their ratification by resolution of the City Council of the City of Meridian. Adopted by the Meridian Transportation Commission on March 7, 2016. Tracy6opkins, Chair Meridian Transportation Commission AMENDED BYLAWS OF THE MFRIDIAN TRANSPORTATION COMMISSION PAGE 4 OF 4 Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 65 of 73 I TEM SHEET C ommission A genda I tem - 6.e. Presenter: Caleb Hood Estimated Time f or P resentation: 2 minutes Title of I tem - Staff C ommunications Monthly share of email communications. C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate S taff Communications Cover Memo 11/27/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Hood, Caleb Approved 11/27/2019 - 12:28 P M Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 66 of 73 Staff Communications To: Meridian Transportation Commission From: Caleb Hood, Planning Division Manager Date: 11/27/2019 Re: Staff Communications On the following pages are relevant correspondences since the November meeting. Caleb, Yesterday the Mayor’s Office hosted a meeting regarding some traffic safety concerns in the Century Farms subdivision. Two general topics for the Transportation Commission revolve around: • Make recommendation to ACHD to improved crossing at E. Lachlan St. and S. Stockenham Way—it appears that pedestrians and bicyclists tend to cross at E. Lachlan St. and S. Stockenham to get to and from the school and the YMCA facility. With projected increased traffic in the area, a rapid flashing beacon crosswalk signal would be ideal and/or 4-way stop. • Asking the commission to take a comprehensive view of bike lanes, crossings, and connectivity to get to Hillsdale Elementary and the YMCA facility. The use of the involved facilities is projected to increase thus attracting more bicyclist and pedestrians into the area. Since Century Farms is a newly developed subdivision, the connectivity within the subdivision seems to be good; however, painted crosswalks at E. Rockingham and S. Hillsdale, E. Lachlan St. and S. Stockenham Way and E. Taconic Dr. and S. Stockenham would be helpful due to the crossing patterns of the current users. The larger concerns are for Amity and Eagle roads regarding crossings and connected bike lanes. It appears several bike lanes do not make it to the subdivision enterance. Is this something the Transportation Commission could help address? The group that met recognizes that many of these issues involve ACHD, so the intent was for the Transportation Commission to consider these issues and forward to ACHD for improvement. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 67 of 73 The individuals attending today’s meeting would be willing to participate in the Transportation Commission if needed. Thanks. John Gonzales | School Resource Officer Sergeant NEW FORM SUBMISSION Hey there, Someone just submitted your form on meridiancity.org/mayor/mayorsoffice/askmayor. Here's what they had to say: Ask Mayor Tammy: _replyto: nogodiggy@aol.com Question or Comment: Re: Locust Grove Widening between Overland/Victory. In an effort to reduce some of the impact and traffic issues, I have some suggestions/comments. After listening to the last meeting online regarding this issue, it sounded like both Meridian and ACHD had agreed that 5 lanes were going to happen no matter what. Mayor, your comment on how kids would now be turning left out of Mountain View onto Locust Grove across 2 lanes rather than one, coupled with a facial expression you made spoke volumes, almost as if you were trying to convince yourself. I have submitted suggestions previously on my preference for 3 lanes only. A Northbound, a Southbound, and a center turn lane for crossing into subdivisions. Also, require and "entrance turn lane" into a subdivision so those making a right turn are able to move out of the way of the flow of traffic...this would be something required for the builders to construct and work into their landscaping. This would somewhat reduce the impact of invasion from the families who live on Locust Grove or back up to it and still allow space for most of the existing sidewalk to stay put. I think this change, along with the roundabout would keep traffic flowing. I feel like high school students crossing 2 lanes in order to make a left by the storage facility and church is a recipe for disaster and will cause more problems with that area. Why not install signals at that intersection that ONLY operate during the hour school starts and ends? And not the current crosswalk type signals, but regular intersection stoplights. Perhaps in an effort to cut cost and recycle, they could use the new stoplights that were installed at Locust Grove/Victory a short time ago since those will be going by the wayside with the roundabout. With the exception of this school area, it seems as if Eagle Rd, South of Victory and Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 68 of 73 beyond should be addressed first, especially if a grocery store/shopping area is coming to Eagle/Amity. Keeping Eagle Rd as the main thoroughfare for travelers North and South, with 5 lanes, and it's exit/entry onto I-84. To me, it doesn't make sense to run another 5 lane road parallel to Meridian Rd, especially since it doesn't have any commercial buildings on it...at least at this time, and it has no exit/entry onto I-84. Why not encourage the main traffic flow on Meridian Rd and Eagle Rd South of 84 to mimic their same traffic flow to the North? Punch Eagle Rd through from Hubbard to Deer Flat and then there would be a perfect connection to Kuna Mora Rd which would give folks another Southern access to 84 to the East. My apologies for jumping all over, but it just seems like other options should be explored further before we remove all of the right of way trees, current sidewalks, and front yards of those along that stretch of Locust Grove. Should we contact you?: Yes name: Julie Edwards Submitted 06:55 PM - 18 October 2019. Mark as spam Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 69 of 73 Chinden West 20/26 Corridor Project Update Lane reductions this weekend Night work and lane shifts begin in December Beginning Saturday (Nov. 23), crews will be restriping lanes and installing new traffic signals in the intersections of Chinden Boulevard with Ten Mile Road, Tree Farm Way, and Long Lake Way. Work is expected to last 1-2 day. Flaggers will direct traffic through the work zone. Motorists are encouraged to closely follow traffic control and be aware of painting operations. Additionally, Chinden traffic will be shifted to the south side shoulder between Tree Farm and Ten Mile for up to two weeks beginning in early December, for the installation of an underground irrigation canal crossing. During the shift, Chinden will maintain one lane in each direction under construction zone conditions (45 mph). Crews will allso be working in the area at night during this time. Motorists and area residents can expect flagger traffic control with moderate illumination and sound impacts. We appreciate your patience and remember to exercise caution when traveling through work zones. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 70 of 73 Mark Your Calendar: Public Open House - December 12, 2019 Learn more about the current and future construction on the Chinden corridor and see the anticipated final design, from State Highway 16 to Eagle Road. Project team members will be on hand to answer questions and receive comment. Heritage Middle School Auxilary Gym 4990 N Meridian Road Thursday, Dec. 12, 2019 - Stop by anytime between 4:30 and 6:30 pm Click HERE to watch the ChindenWest Corridor overview video! Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 71 of 73 www.ITDProjects.org/ChindenWest Stay Informed For information about the adjacent Ada County Highway District projects on Ten Mile Road, visit http://www.achdidaho.org/Projects/proj_road_ten-mile-road- mcmillan-road-to-chinden-boulevard.aspx Please visit www.ITDProjects.org/ChindenWest for up-to -date information and opportunities to participate. Contact the project team at ChindenWest@itd.idaho.gov or 208-334-8007. Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 72 of 73 Chinden West | Idaho Transportation Department | 208-334-8007 | ChindenWest@itd.idaho.gov Meridian Transportation Commission Meeting Agenda December 2, 2019 – Page 73 of 73