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2020-01-07 Work Session C I T Y C OUNC I L W OR K SESSI ON A GENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, J anuary 7, 2020 at 4:30 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam L uke Cavener X Mayor Tammy de Weerd 2. Adoption of Agenda - Adopted 3. Consent Agenda [Action Item] - Approved A. Approve M inutes of D ecember 10, 2019 City C ouncil Work Session B. Approve M inutes of D ecember 10, 2019 City C ouncil Regular M eeting C. Approve M inutes of D ecember 17, 2019 City C ouncil Work Session D. Approve M inutes of D ecember 17, 2019 City C ouncil Regular M eeting E. Nick E states S ubdivision S anitary Sewer and Water M ain E asement F. P hase One Addition for Ten M ile C hristian Church P artial Release of E asement G. P hase One Addition for Ten M ile C hristian Church #2 P artial Release of E asement H. P hase One Additon for Ten M ile Christian C hurch Water M ain E asement No. 1 I. P hase One Addition for Ten M ile C hristian Church Water M ain E asement No. 2 J. Razzberry P oint Villas S ubdivision S anitary S ewer E asement No. 1 K. S tapleton S ubdivision No. 1 S anitary S ewer E asement No. 1 L. S tapleton S ubdivision No. 1 S anitary S ewer E asement No. 2 M . S tapleton S ubdivision No. 1 S anitary S ewer and Water M ain E asement No. 1 N. S tapleton S ubdivision No. 1 S anitary S ewer and Water M ain E asement No. 2 O. Turf F arm S ubdivision No. 1 S anitary S ewer E asement P. Final P lat for Rapid Creek S ubdivision No. 2 (H-2019-0116) by Trilogy Idaho, Located at 4435 N. Black Cat Rd. Q. Final Order for B ainbridge S ubdivision No. 11 (H-2019-0125) by B righton Investments, LLC, Located at the S E Corner of W. C hinden B lvd./Hwy 20/26 and N. T ree F arm Way R. Final Order for Rackham S ubdivision (H-2019-0128) by B VA D evelopment, L ocated at 1020 S . E agle Rd. S. Final Order for Turf F arm S ubdivision No. 2 (H-2019-0124) by B righton Investments, LLC, Located on the Nor th Side of E. L ake Hazel Rd., E ast of S . E agle Rd. T. Findings of F act, C onclusions of Law for P ercy Subdivision (H- 2019- 0097) by S chultz D evelopment, L ocated on the E ast S ide of S . M eridian Rd. and S outh of Amity Rd. U. Acceptance Agr eement for D isplay of Artwork in Initial P oint Gallery 1. Treasure Valley A rtists A lliance: 1/31/2020 - 02/27/2020 2. Dwight W illiams: 02/28/2020 - 04/02/2020 3. A lisha W hitman: 02/28/2020 - 04/02/2020 4. Flynn D ay P ottery: 02/28/2020 - 04/02/2020 5. Ted S mith: 04/03/2020 - 04/30/2020 6. L aurie Asahara: 04/03/2020 - 04/30/2020 7. L aurel L ake Mc Guire: 04/03/2020 - 04/30/2020 8. S ue Tyler: 04/03/2020 - 04/30/2020 9. West A da S chool Dis trict: 05/01/2020 - 05/26/2020 10. F red C hoate: 05/27/2020 - 06/25/2020 11. D avid Day: 06/26/2020 - 07/30/2020 12. Henry Caserotti: 07/31/2020 - 08/27/2020 13. A ngela S tout: 08/28/2020 - 10/01/2020 14. Mona Monroe: 08/28/2020 - 10/01/2020 V. P rogram Year 2018 C ommunity Development Block Grant Amendment to P ublic Works Agr eement for a Not-to-Exceed amount of $61,178.00 W. Approval of Task O rder 10594.c to J UB E ngineers for Water & S ewer M ain Replacement – E S tate Ave., M eridian Rd. to Cathy L ane for the Not-to-E xceed Amount of $58,130.00 X. Approval of P urchase Order #20-0177 to Quality E lectric, Inc. for Fiscal Year 2020 S treetlight Underground Utility Locating S ervices for the Not- to-E xceed amount of $83,461.88 Y. Approval of P urchase Order for the Up-Fitting of 9 P olice Vehicles with E mergency Responders S ervices (E RS ) for the Not-to-Exceed Amount of $133,463.57 for F iscal Year 2020 Z. Approval of P urchase Order #20-0182 for Armor P lating of P olice Rescue Vehicle in the Not-to-E xceed Amount of $79,170.00 AA. Approve Funding For City of M eridian Project 10575 in C onjunction with Ada C ounty Highway District P roject 516019 AB . F irst Amendment To T he C ity O f M eridian E mployee Benefits P lan T rust Agreement AC . First Amendment To T he City Of M eridian Employee B enefits Plan Trust Agreement B ylaws AD . Resolution No. 20-2182: A Resolution Vacating Approximately 0.129 Acres Of A P arcel O f Real Property For A S trip O f L and B eing 10 Feet Wide F or T he Vacation Of An E xisting Landscape And Irrigation E asement, Which Lies Within L ots 2 And 3, Block 1 Of Whitehawk S ubdivision, B ook 105, Pages 14,247 T hrough 14,249, Ada County And Also Lying Within A P ortion Of T he Southwest Quarter Of S ection 8, Township 3 North, Range 1 E ast, B oise M eridian, M eridian, Ada County, Idaho; And P roviding An E ffective Date AE . C ity F inancial Report - November 2019 AF. AP Invoices for P ayment - 12/18/19 Special - $416.67 AG. AP Invoices for P ayment - 12/24/19 - $922,878.07 AH. AP Invoices for P ayment - 12/27/19 Special - $19,250.57 AI. AP Invoices for P ayment - 12/31/19 - $443,642.14 AJ . AP Invoices for P ayment - 12/31/19 - $1,529,175.17 AK . AP Invoices for P ayment - 01/08/20 - $1,155,415.23 4. Items M oved F rom the C onsent Agenda 5. D epar tment / Commission Repor ts A. Human Resour ces: K ey P er formance Indicator s B. Community D evelopment: K ey P erformance Indicators C. Community D evelopment: S har ed Vehicles Update Regarding Request for P roposals D. P olice D epartment: Hands-F r ee D r iving Update E. P olice D epartment: Net Zero B udget Amendment in the Not-to- E xceed Amount of $21,000.00 for the O ffice of Highway S afety M obilization G r ant [Action Item] - Approved F. P olice D epartment: Net Zer o B udget Amendment in the Not-to- E xceed Amount of $15,000.00 for the O ffice of Highway S afety Alive at 25 G r ant [Action Item] - Approved G. P olice D epartment: Net Zer o B udget Amendment in the Not-to- E xceed Amount of $1,000.00 for the Idaho D epar tment of L iquor G rant [Action I tem] - Approved Meeting Adjourned at 5:32 pm Meridian City Council Work Session January 7, 2020. A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday, January 7, 2020, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Genesis Milam, Ty Palmer, Anne Little Roberts and Treg Bernt. Member Absent: Luke Cavener. Also present: Chris Johnson, Bill Nary, Caleb Hood, Kyle Radek, Cameron Arial, Crystal Ritchie, Jeff Lavey, Jamie Leslie, Kendall Nagy, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: Roll call. X__ Anne Little Roberts X _ _Joe Borton X__ Ty Palmer X__ Treg Bernt __X___Genesis Milam ______Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: Okay. I will go ahead get the first meeting of January 2020 underway -- and we will start with roll call attendance, Mr. Clerk. Item 2: Adoption of Agenda De Weerd: Item 2 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. -- what is your name? Okay. Joe. Borton: I move we adopt the agenda as published. Milam: Second. De Weerd: I have a motion and a second to adopt the agenda is published. All those in favor say aye. All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Consent Agenda [Action Item] A. Approve Minutes of December 10, 2019 City Council Work Session Meridian City Council Meeting Agenda January 21, 2020 – Page 4 of 246 Meridian City Council Work Session January 7, 2020 Page 2 of 24 B. Approve Minutes of December 10, 2019 City Council Regular Meeting C. Approve Minutes of December 17, 2019 City Council Work Session D. Approve Minutes of December 17, 2019 City Council Regular Meeting E. Nick Estates Subdivision Sanitary Sewer and Water Main Easement F. Phase One Addition for Ten Mile Christian Church Partial Release of Easement G. Phase One Addition for Ten Mile Christian Church #2 Partial Release of Easement H. Phase One Addition for Ten Mile Christian Church Water Main Easement No. 1 I. Phase One Addition for Ten Mile Christian Church Water Main Easement No. 2 J. Razzberry Point Villas Subdivision Sanitary Sewer Easement No. 1 K. Stapleton Subdivision No. 1 Sanitary Sewer Easement No. 1 L. Stapleton Subdivision No. 1 Sanitary Sewer Easement No. 2 M . Stapleton Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 N. Stapleton Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 2 O. Turf Farm Subdivision No. 1 Sanitary Sewer Easement P. Final Plat for Rapid Creek Subdivision No. 2 (H-2019-0116) by Trilogy Idaho, Located at 4435 N. Black Cat Rd. Q. Final Order for Bainbridge Subdivision No. 11 (H-2019-0125) by Brighton Investments, LLC, Located at the SE Corner of W. Chinden Blvd./Hwy 20/26 and N. Tree Farm Way Meridian City Council Meeting Agenda January 21, 2020 – Page 5 of 246 Meridian City Council Work Session January 7, 2020 Page 3 of 24 R. Final Order for Rackham Subdivision (H-2019-0128) by BVA Development, Located at 1020 S. Eagle Rd. S. Final Order for Turf Farm Subdivision No. 2 (H-2019-0124) by Brighton Investments, LLC, Located on the North Side of E. Lake Hazel Rd., East of S. Eagle Rd. T. Findings of Fact, Conclusions of Law for Percy Subdivision (H- 2019-0097) by Schultz Development, Located on the East Side of S. Meridian Rd. and South of Amity Rd. U. Acceptance Agreement for Display of Artwork in Initial Point Gallery 1. Treasure Valley Artists Alliance: 1/31/2020 - 02/27/2020 2. Dwight Williams: 02/28/2020 - 04/02/2020 3. Alisha Whitman: 02/28/2020 - 04/02/2020 4. Flynn Day Pottery: 02/28/2020 - 04/02/2020 5. Ted Smith: 04/03/2020 - 04/30/2020 6. Laurie Asahara: 04/03/2020 - 04/30/2020 7. Laurel Lake McGuire: 04/03/2020 - 04/30/2020 8. Sue Tyler: 04/03/2020 - 04/30/2020 9. West Ada School District: 05/01/2020 - 05/26/2020 10. Fred Choate: 05/27/2020 - 06/25/2020 11. David Day: 06/26/2020 - 07/30/2020 12. Henry Caserotti: 07/31/2020 - 08/27/2020 13. Angela Stout: 08/28/2020 - 10/01/2020 14. Mona Monroe: 08/28/2020 - 10/01/2020 V. Program Year 2018 Community Development Block Grant Amendment to Public Works Agreement for a Not-to-Exceed amount of $61,178.00 W. Approval of Task Order 10594.c to JUB Engineers for Water & Sewer Main Replacement – E State Ave., Meridian Rd. to Cathy Lane for the Not-to-Exceed Amount of $58,130.00 X. Approval of Purchase Order #20-0177 to Quality Electric, Inc. for Fiscal Year 2020 Streetlight Underground Utility Locating Services for the Not-to-Exceed amount of $83,461.88 Y. Approval of Purchase Order for the Up-Fitting of 9 Police Vehicles with Emergency Responders Services (ERS ) for the Not-to-Exceed Amount of $133,463.57 for Fiscal Year 2020 Meridian City Council Meeting Agenda January 21, 2020 – Page 6 of 246 Meridian City Council Work Session January 7, 2020 Page 4 of 24 Z. Approval of Purchase Order #20-0182 for Armor Plating of Police Rescue Vehicle in the Not-to-Exceed Amount of $79,170.00 AA. Approve Funding For City of Meridian Project 10575 in Conjunction with Ada County Highway District Project 516019 AB. First Amendment To The City Of Meridian Employee Benefits Plan Trust Agreement AC. First Amendment To The City Of Meridian Employee Benefits Plan Trust Agreement Bylaws AD. Resolution No. 20-2182: A Resolution Vacating Approximately 0.129 Acres Of A Parcel Of Real Property For A Strip Of Land Being 10 Feet Wide For The Vacation Of An Existing Landscape And Irrigation Easement, Which Lies Within Lots 2 And 3, Block 1 Of Whitehawk Subdivision, Book 105, Pages 14,247 Through 14,249, Ada County And Also Lying Within A Portion Of The Southwest Quarter Of Section 8, Township 3 North, Range 1 East, Boise Meridian, Meridian, Ada County, Idaho; And Providing An Effective Date AE. City Financial Report - November 2019 AF. AP Invoices for Payment - 12/18/19 Special - $416.67 AG. AP Invoices for Payment - 12/24/19 - $922,878.07 AH. AP Invoices for Payment - 12/27/19 Special - $19,250.57 AI. AP Invoices for Payment - 12/31/19 - $443,642.14 AJ. AP Invoices for Payment - 12/31/19 - $1,529,175.17 AK. AP Invoices for Payment - 01/08/20 - $1,155,415.23 De Weerd: Item 3 is the Consent Agenda. Borton: Madam Mayor? De Weerd: Yes. Borton: Move we approve the Consent Agenda, for the Mayor to sign and Clerk to attest. Milam: Second. Meridian City Council Meeting Agenda January 21, 2020 – Page 7 of 246 Meridian City Council Work Session January 7, 2020 Page 5 of 24 De Weerd: I have a motion and a second to approve the Consent Agenda by Mr. Borton and seconded by Mrs. Milam. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 4: Items Moved From the Consent Agenda De Weerd: Okay. There were no items moved from the Consent Agenda. Item 5: Department / Commission Reports A. Human Resources: Key Performance Indicators De Weerd: So, we will move into Department Reports. We will kick it off with 5-A and our HR Department with their KPIs. Ritchie: Okay. There we go. Thank you. Madam Mayor, Members of Council, thank you for having us this afternoon. So, HR is here today to talk about our key performance indicator -- indicators. Several of the directors have come forward over the last month and I believe this evening is the opportunity for HR and Community Development to wrap it up. So, I will go ahead and get us started. What we are going to talk about are the key performance indicators, specifically related to individual development plans, succession planning, employee engagement and, then, I will stand for questions. So, our KPIs or key performance indicators here in HR currently today are pointed directly to our strategic objectives and that's where we chose to start. Today we do offer operational metrics that we share with the Mayor on a monthly basis and, then, we come forward to the Council with those operational metrics annually through the department reports. So, the first strategic objective that we currently have today that we are still working on is 3-B-2, identifying specific training needs and so you will notice this format probably looks familiar to you as this is the template that Todd used. I believe Bill used it as well. So, we stole it from him to share with you today. So, the expected outcomes that we have regarding IDPs or individual specific training plans is that all employees across the city will have an IDP in place. The activities that support that expected outcome are to develop and implement an IDP program for the city. Our goal would, then, be to have every position assessed for skill levels, training needs, those types of things. Our key performance indicator for this would be at the end of -- excuse me -- the beginning of January 2021 all positions would have an IDP or an individual development plan in place and active. Our current metric as of today is that we have zero percent completed of an actual IDP. We have spent the last several months working on developing an IDP program and now the focus for FY-20 is to work with the departments, to work with their employees to establish the IDP. So, in January 1st, 2021, our goal should be a hundred percent. The second Meridian City Council Meeting Agenda January 21, 2020 – Page 8 of 246 Meridian City Council Work Session January 7, 2020 Page 6 of 24 strategic objective that we have is 3-B-3, develop a succession planning program. I came before you 12, 16 months ago and shared with you that this was a program that we worked with the leadership team and implemented and got into place well over a year ago. So, our expected outcome in regards to succession plans was to prepare employees for potential future positions here at the city to give them growth and development opportunities. The activities that have occurred to support that expected outcome is we have identified key critical positions here at the city, both at leadership and operation levels, as well as potential employees to prepare them for the consideration of those future positions. The goal would be to have a succession plan established for each of those individuals. That also helps us identify internal opportunity, as well as external recruitment efforts that we will be facing to be proactive about, rather than reactionary. Our key performance indicator for this program would be that one hundred percent of the employees are ready at the end of the designated time frame established through their succession plan. So, if you look at the current metric that we have in place today, we have five succession plans where employees have been identified as immediately ready for a potential growth opportunity. We have seven that will be ready within a year. Nine that would be ready within two years and an A Team that will be ready within three years and that is the full term of the succession plan. And, then, finally, we have our strategic objective 3-B-4, which is the development of an employee engagement program. So, our expected outcome here would be for the city to have an established documented employee engagement program. The activities that we have been working on today were to identify the components of that program, which we have done and we are currently working on the development of the new components that were approved. Our goal was to develop those identified program components and, then, our key performance indicator for this will be that a hundred percent of the program components have been implemented in the city. So, currently today we have 66.7 percent of those components identified, documented, and implemented as the city's employee engagement program. So, we still have a little bit more work to do and we are currently working on them. So, you will notice that a lot of our key performance indicators are program based and that's phase one of our efforts in Human Resources, because it's about developing the programs and getting the programs implemented. The second phase of this will be, then, to assess effectiveness and establish KPIs around that. I stand for questions. De Weerd: Council, any questions? Little Roberts: Madam Mayor? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Crystal, nicely done. Ritchie: Thank you. Little Roberts: Very impressed with the progress that you and your team do, especially with so few of you, as I mentioned before. Love IDPs. I think that that's a great route to go. I think that is a crazy big goal to have them done in a year and -- but when you have Meridian City Council Meeting Agenda January 21, 2020 – Page 9 of 246 Meridian City Council Work Session January 7, 2020 Page 7 of 24 -- after that's done and when you have new employees, what's your estimated time frame to have them done for new employees? Ritchie: After the first year of their employment, once they have completed the introductory period of employment, which for general employee is within six months, replacements one year, and, then, implementing following that and, then, monitoring and tracking it through -- through completion. Little Roberts: Thank you. Ritchie: You're welcome. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Thank you so much for your presentation. It's been an honor to be your liaison for the past year and just appreciate all you do and your department. These are fantastic. So I wanted to thank you. Ritchie: Thank you very much. It's been an honor for us to have you as our liaison as well and we are looking forward to the changes that are occurring. I understand we will have a new liaison and we will work with them as well, but you have been fantastic to work with and the team that I represent today appreciates the support that you have given us over the last year. Bernt: A pleasure. thank you. Ritchie: Thank you. De Weerd: Any questions. Thank you, Crystal, and thank you to your team. Ritchie: Thank you. B. Community Development: Key Performance Indicators De Weerd: Okay. Our next item is under our Community Development Department. Love the bow tie, Cameron. Arial: It loves you guys. Mayor, Members of Council, it's a pleasure to be with you this evening. Just before I begin I just wanted to say thank you to many of you that will be departing and just really appreciate the support to our department over this past year and the year before as well, the incredible support that we feel. We -- it's commendable and we appreciate it very much. So, as I begin this presentation I wanted to start kind of with our vision and kind of the -- the basis for what we do in our department and also just to mention, you know, a lot of what we have crafted these KPIs off of is is really somewhat Meridian City Council Meeting Agenda January 21, 2020 – Page 10 of 246 Meridian City Council Work Session January 7, 2020 Page 8 of 24 already in place, but some of it is new to us, as you know with new processes, new -- new employees, new divisions, new software and so much of this is still somewhat in incubation and so some of this we have data for, some of it we don't and we are trying to get and collect, but we are trying to keep this all based on and focused on our strategic plan objectives. So, with that we will just start with permitting. You know, our -- we have three goals -- three KPIs here. One is that we, you know, basically do same day for a lot of our permits that are, basically, over the counter is what we call them and our premier benchmark there is is that that's the case, you know, 90 percent of the time that we can take in a sign permit and turn that around same -- same day. Residential permits, we have two -- two business days and, then, commercial permits is five business days. Of course, we have also included in each of these a premier benchmark. That's really where we want to go, where we want to be, and, of course, we are going to try to build our department around that, improve processes and efficiency, potentially come to you guys for support in obtaining those, because that really is our -- is our basis for doing -- for doing all of these. And so just to give you a little bit of a taste of the data that we do have for some of these, you will note here with this, this is our permit numbers all total and you will see that, yes, you know, residential and commercial are -- are a big part of it, but what you will see is the vast majority of our permits are really just the other stuff, you know, patios, fences, signs, you know, things like that. There is just a lot of flow in that permit volume and so, again, this has -- this has been great for us just to start to track these things to really understand what is our focus, what is taking our time, what needs to be our focus. Permit turnaround times. So, you can see here we are pretty much there on the residential permits and the commercial permits are taking a little bit longer. I think -- you know, we have got two months of data here, but, you know, it is something that we are -- we want to be very cognizant of. Are we getting closer to the time -- turn around time that we want and it is important to note here, too, that, you know, permits doesn't necessarily mean plan review, it's just are we in-taking that application and, then, getting it to where it needs to go on a permit tech level, if that makes sense. We will talk more about land development, building and planning as we go as well. So, hopefully, that -- that clarifies that a little bit for you. So, moving on to land development. So, final plat, signature review, in five days, commercial building within two. Plan review within two. And, then, the QLPE, as you know that's something that we outsource, so we are -- we have that basically written into contract that that will be turned around within five business days and, then, our surety process, that's somewhat variable given different projects and what have you, so we are still -- we are still working on that KPI itself. So, with that, you know, some of these, as you can see are without a premier benchmark. You know, we look to develop those. As many of you know we have a new land development supervisor, Amanda McNutt, and that is something that we will be working together with Amanda on to get her team on a track to whatever that premier benchmark we feel should be. So, some of the data. So, what you can see here from land development is, you know, the new -- the new records and projects approved for construction and, then, you can also see the average day that it takes for these things to -- to be turned around. Again, you are seeing some ebb and flow with month to month, but I do think, you know, some of that seasonality, some of that we did have, you know, for example, days off in November, things like that. So, we are just -- we are still just learning what this data means and -- and how it impacts our performance and our department. Moving on to building. So, in Meridian City Council Meeting Agenda January 21, 2020 – Page 11 of 246 Meridian City Council Work Session January 7, 2020 Page 9 of 24 the plan review world we want to make sure that, you know, all commercial plan review is occurring within 20 business days and as you know some of this is -- is outsourced in the commercial plan review piece and so that is by contract and you will see here the data that we are -- we are adhering to that. Of course our premier benchmark is to cut that in half. We would love to have those quicker. Of course that means being able to hire that employee, which we haven't been able to do yet, so we -- that is something that we do have a focus on. So, you also see here that we have created kind of a tiering system for commercial, because as you know not every commercial development is created equal. Could be as small as a TI. It could be a, you know, multi-story steel construction building. So, we are trying to be realistic with that and be a little bit -- drill down into that a little bit more. Residential plan reviews there as well. I will mention there on the -- on the -- we do still outsource some of that and that's largely because of deal -- or, excuse me, application flow. So, we do have two internal residential plan reviewers, Rachel and Keegan, but we still -- if there is a lot of applications come in we do outsource some of that if -- if it exceeds our capacity. And, then, let's -- oh. And, then, plan modifications. So, if -- if -- if there is something that comes back that needs to be modified to a plan we try to turn those around within three business days. Our -- our idea would be that we would be able to turn those over the counter and so we would love to get into a position to do that as well. So, some of the data. You can kind of see here structural-mechanical, you know, that's a lot of what we are seeing on the residential side, especially in-house. So, we are pretty consistent with what we are able to turn around as far as the number of plan reviews and so that is something that we are -- we are excited about. As you know we do have a mechanical plan examiner as well. You can kind of see there that, you know, that -- that capacity is -- is pretty consistent, at least, again, over the two -- two months of data. Now, our outsourced -- so, again, this -- this -- you can see with each of the headings there we still definitely operate under a hybrid model. So, we are outsourcing quite a few -- at least in November -- of our residential structural reviews. Quite a lot there, but -- and, then, you can also see where the other reviews are coming in pretty -- pretty consistently. One thing I did want to just throw out there, too, is just the cost of that outsource. So, you can see for the -- the two -- the two months there, you know, what that -- what that cost was to us to outsource that and, then, basically, what, you know, the total would be there for the year and, you know, you could project off this. I don't know if that's fair with two months' worth of data, but safe to say there is a cost to outsourcing. Moving onto the inspection team. Super -- I mean, obviously, with -- with everybody and the progress that everybody's making, you know, this is a -- a great example of some of the stuff we are -- we are really excited about. You can see here there is electrical, mechanical, and, then, building and, then, the inspection requests will be responded to and completed within a maximum of three business days. So, we are -- you know, we are pretty -- pretty well on -- on pace to this. You will note that some of the -- the building we do outsource some of that still, just because, again, that's where the bulk of our inspections come and we do have a contract in place to help us with that excess. So, this just gives you a taste of some of those inspections that are incurring. Of course, you can see from the total in October we had just over 3,500 and, then, in November it dropped quite a bit there with the seasonality and the holidays and things like that. But, again, really like to see the -- the capacity of inspections that we are able to handle in-house. It's amazing how quickly we have ramped up and to what quality we Meridian City Council Meeting Agenda January 21, 2020 – Page 12 of 246 Meridian City Council Work Session January 7, 2020 Page 10 of 24 have been able to -- to do that. Here is just the -- the daily in-house inspection averages. So, you can kind of get a taste for, again, pretty consistent on what we are able to -- to turn around on a -- on a daily basis. But I think it is important to note that that's a pretty -- those are pretty high numbers. So, a lot of inspection, a lot of building going on right now. When we look to our contractors, so great --- great contract help. We have Geotech. Dennis Fulton and his group and, then, Keller and -- oh, excuse me. Jackson -- that -- that help us with these. Just really -- it's good to have those flex points when we do have a lot of inspection coming in to be able to turn to those reliable sources to help us through a lot of that. But, again, it comes at a cost, but we feel like we are getting data, we are starting to understand what those ebbs and flows are and we can -- we can be better at handing that. And, then, again, just a cost estimate there for you guys to come and kind of take a look at. The planning division. So, really, we have -- you know, as you know, hearing level applications, you know, are -- we love to say that we can turn these, you know, between two to four hearing level applications per month per planner. That's -- you know, we are -- and we have a premier expectation there, that 45 days to turn those around. I would just say I think it's safe to say we are -- we are under a -- you know, we have a staffing need right now. We do have a new associate planner, Joe, that just joined us. Really coming along well, but we still have that open position that we do need to fill and hope to do so soon. And, then, just to give you guys some -- some hearing level application data for the two months, it's important to note here that it's not just application in, application out, I mean there is -- you know, it takes time to get them in, reviewed, so it may not be just, oh, we received them in -- in, you know, October and, then, we were able to turn them in November. So, it's a -- it's a little bit -- I mean it is what it is, but we are -- we are trying to start to understand that a little bit more, too. So, the administrative level applications as well. So, we have two tiers here. We have the CZC and, then, multi- family. A little bit different timelines there. Obviously we want to try to complete all of these within a good time frame from our premiere and so let's get to some of that data with you guys and, again, just -- it's, again, not application in, application out, but this is a little bit less lumpy, because this is stuff that we can do at the staff level. So, we are hoping to see some more, you know, relative consistency here. But, again, I think the important thing to note is just the volume with the amount of staff we have. It is important to note, too, that we are starting to see a lot more complex plans come through the door. So, you know, when it -- when you see a number, it -- yeah, that is -- you know, a unit, but it also can indicate a vast variety of application there. And, then, just average days to review. I think, again, just two months of data, I think the one thing that does -- is noteworthy is the trend is going up. So, you don't -- I don't like that and I think that just, again, reflects a number of things that -- that we are all aware of. And, then, finally, just turn to our -- our -- kind of newly hired -- Tori Cleary in our economic development division. So, we have got some exciting KPIs here that I think -- some of them are going to be less frequent. In other words, like, for example, if it's, you know, private expansion investment, if it's -- you know, some of these things will be more on a -- an annual basis. For example, the assessed commercial valuation, that's something that I believe Todd gets from the county assessor, but those are things that we want to be tracking and reporting as well to see -- you know, as an indicator how are we doing economically. So, there is just a number of those that we will be reporting on. So, with that I will stand for any questions you may have. And I would say, Madam Mayor, thank you for the opportunity to -- to put Meridian City Council Meeting Agenda January 21, 2020 – Page 13 of 246 Meridian City Council Work Session January 7, 2020 Page 11 of 24 these together. It's been a good process for our department to understand what we care about and hopefully what is meaningful to you all and our community, so -- De Weerd: Thank you. This is great. Council, any questions? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you, Mr. Rogers. Great report. You have a lot -- I mean you have a lot going on in your department and this year has been -- Arial: Yes, we do. Milam: -- crazier than you could ever imagine, so -- especially, taking that into consideration. I do have a couple of questions, though. Mainly on your building services you got -- career benchmark is quantity versus quality -- Arial: Yeah. Milam: -- and I don't like that. So, if you could elaborate a little bit. Arial: Yeah. You bet. So, it's a -- I appreciate that question. It -- so, what we are really -- what we are really alluding to is we do like quality. We want to make sure that we are delivering a quality inspection that -- that really reflects the long-term viability of what -- what we are inspecting. We want these things to last. We want our community to be secure. But we do run into, okay, but if we have a capacity issue, what do we -- you know, we don't want to -- there is kind of that double-edged sword. Do we try to move onto the next inspection in an effort to maintain a KPI, if that makes sense. So, with that said that's where we want to be vigilant is to say if -- if our inspections are getting too high what resources do we need. Do we need to be outsourcing that? So, quality is is -- is the benchmark. So, that's the -- that's the purpose for -- for the -- the comment there. Milam: Madam Mayor. Yeah. Thank you. It should be quality. Arial: Yes. Milam: And also I think a really important thing to be in constant communication with the future Council is if you are continually so busy that you are having to outsource in order to maintain quality, then, that's when you need to add people, because the outsourcing is so much more expensive from the looks of it, so -- Arial: I would agree. Milam: So, you get a year's worth and it takes -- in two months you get so many years' worth of salary. So, anyway, I would really keep an eye on that and try not to outsource Meridian City Council Meeting Agenda January 21, 2020 – Page 14 of 246 Meridian City Council Work Session January 7, 2020 Page 12 of 24 too much, so that it's a continual thing. And the other thing that I think I would like to see -- and, honestly, for all departments is a customer satisfaction KPI. I think it's critical. I know that some of the departments had put that in. Your department especially, because you are dealing with so many different developers and that -- that will help you I think kind of figure out the KPIs -- the rest of them are working if the people are -- everybody is not always going to be happy, especially when they are in a hurry. So, you know, there has to be some leeway. But I think that would be -- could be really helpful as well. Arial: Madam Mayor, Councilman Milam, I -- I agree, I think that's a -- that's a -- that is a good point. That is -- that is something that we have kind of discussed, is that something that we can maybe do as a -- you know, a survey that comes up on post submittal or something like that or -- but finding a way to do that I think is important. So, note well taken. Milam: Thank you. Arial: Yeah. De Weerd: Council Member Milam, I think it's important to note that on -- as they establish what their -- their goals are and they start seeing how things are performing, we are in a high market right now. It's not always going to be that way. So, it's trying to establish what those norms are and at what point is outsourcing -- but certainly don't want to outsource on a constant basis where it does make sense to have that extra person and that's what these benchmarks and these numbers are going to really tell you is when is the tipping point to hiring and when does it make sense that -- to fill the gap, because it's -- it's on the upswing and it's an abnormality, instead of a constant. Yeah. Any other questions for Cameron? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Just one, maybe two. Cameron, of the -- all of the K's -- the key part -- Arial: Uh-huh. Borton: -- were any of these derived from outside sources -- out of the house versus in- house as to what is important to track? Meaning outside development community, for example, saying these are some of our concerns when we work with the City of Meridian and you should probably track this type of conduct and see if you can help remedy that particular concern using, you know, time for an inspection as an example, but were any of these derived from -- from out of the house? Arial: Appreciate that. Madam Mayor, Councilman Borton, that's a good question. The -- the -- the answer is yes. So, we did take -- particularly -- you know, for example, the inspection timing, that is something that we have taken a hard look at -- best practice of Meridian City Council Meeting Agenda January 21, 2020 – Page 15 of 246 Meridian City Council Work Session January 7, 2020 Page 13 of 24 the way other jurisdictions do it, but, then, also how do we want to do it from a Meridian perspective. What -- what does our building community, you know, want and expect and, really, what is -- do we as an internal team really want to push toward as well and, again, balancing quality and quantity -- being able to hopefully deliver both. So, the answer is, yes, this is a multi -- multi-variant amalgam of a lot of inputs to put these together. You know -- and the Mayor -- gosh, she had thankfully made this a priority and really pushed this with -- with me and with our department and so this has been a discussion that's been a long time in the making. So, really, from the inception we have been trying to hone these refinements to make them what they really need to be. That being said, we are -- it's -- it's by no means perfect. We love more feedback. If people have other indicators or -- or ways to refine these to maybe what would need to be, we are open to that, too. Borton: Madam Mayor? Kind of the -- I appreciate that. The question comes from trying to use some of these to also resolve concerns that might happen with the way that business is done using the inspection time frame, as an example, so if there was feedback from outside of the city, our -- our customers that reference a particular concern that that's captured and maybe take an opportunity to try and come up with a KPI unique to track, making sure that concern is addressed and it doesn't get worse, you know. And an example that I thought of as you went through this was the -- the planning division hearing -- hearing level application time, we have heard on occasion there is a variety of reasons for it, but it is frustrating or difficult for staff reports to come out, you know, the day before a hearing, for example, and there may be a variety of reasons as to why that happens, from staffing, to outside influences, but thought of that as being an example of is there a KPI that says we are going to have our process designed in a way in our metrics that allow our staff reports to be issued -- just spit balling an example, okay? Arial: Sure. Borton: Four business days before a hearing, for example. Something like that that says we are -- we have heard feedback from citizens and perhaps development community that says this is a concern, can we articulate a K -- Arial: Yeah. Borton: -- right? Some performance indicator that we can, then, track as a means of resolving that concern. There is probably others. That's kind of why I was asking about if -- if outside sources have helped drive what you're determining to be a K -- Arial: Yeah. I appreciate that. Madam Mayor, Councilman Borton, so, really, when -- in order to be concise, quite frankly, we -- we tried to limit what would be the highest level, most, you know, pertinent information. But that's a great example of something that we do track and we do have an internal metric, if you will, for -- for that very thing. So, turnaround times of staff reports to -- or before a hearing, but if we needed to make that public -- or make it public -- that's the wrong -- make that a higher priority or a higher level that we actually report on more globally than just our internal management, that is Meridian City Council Meeting Agenda January 21, 2020 – Page 16 of 246 Meridian City Council Work Session January 7, 2020 Page 14 of 24 something that could consider and certainly we would be open to that if that is something that -- that matters to -- to you all or to customers for sure. De Weerd: I think that this really sets something in print and it's for the -- the incoming Council and Mayor to also take a look at and now that you have something like this, bring it back to your customer base and -- and seek feedback. This is the kind of information that is going to give Council an opportunity to know appropriate staffing levels and you can set expectations to your customers if you have -- like we have been experiencing in planning, you have openings, it's challenging you, you maybe do have the backup plan with the consultants or you don't, but you can, then, have the conversations with those that come in the door to manage temporary expectations versus, then, having a conversation with Council on resources and when something might need to be added in the middle of a budget cycle and it gives you great information to have a fruitful discussion on. Arial: Absolutely. Yeah. A basis for decision making and -- yes. De Weerd: Yeah. But now it is going back and truthing it with the electeds, give them an opportunity to kind of stew on this and -- and see -- see if they have additional feedback and I would encourage you to get it directly to Cameron and to reach out to your customer -- customer base, do a follow up maybe in a month with Council on -- on what kind of feedback that you have had. Arial: That's a great idea. Yeah. Absolutely. And, you know, I think that -- we will absolutely do that. And, please, by no means is this meant to be -- nor should it be final. I think it needs to be ebb and flow -- De Weerd: A great springboard. I mean you just gave something that I think we have been asking for for some time and -- and now they can digest it and -- and give you critical feedback. Arial: Absolutely. De Weerd: And kudos. Kudos are welcome. Arial: A lot of work going on and -- De Weerd: A lot of work. This represents a lot of work and -- and it's very impressive. I greatly appreciate it. Arial: Thank you, Madam Mayor. De Weerd: Anything further from Council? Okay. Arial: Thank you. Meridian City Council Meeting Agenda January 21, 2020 – Page 17 of 246 Meridian City Council Work Session January 7, 2020 Page 15 of 24 De Weerd: Thank you, Cameron. And thank you to your team. C. Community Development: Shared Vehicles Update Regarding Request for Proposals De Weerd: Okay. Item 5-C is under -- is also under our Community Development Department and we have Caleb here. Hood: So, Madam Mayor, Members of the Council, this should go pretty quick. Maybe just a moment before I dive into this, since we are talking about kudos and thank you, I -- I do appreciate the support you have shown our department over the years and thank you for your service. It seems like you're constantly giving us -- showing us that love and for those of you that are leaving us it's -- it's been my pleasure and honor working for you and with you over the past years and I just wish you well and for those that are continuing on I look forward to that, too. But -- but thank you, again, and I'm sure you won't be strangers. I know that, so -- while I'm also on thank yous, last time we talked about this Cameron and Keith kind of -- I was under the -- not feeling well and I was unable to attend, so they -- they pitched in and talked about the shared scooters. I will pick that up from here and -- and off we go. We did issue the RFP on the 13th of December. We sent it to -- I sent it to six potential vendors that I knew of. I have had conversations since with a couple of them. We did hold -- Keith and I were at a pre-proposal conference on the 27th of last month. No one showed up in person. Those proposals for shared vehicle service are due this Friday by 4:00 p.m. What I thought we could maybe use a little bit of time -- and it should just take a minute or two -- is last time we did this we had seven raters. I have Mike Barton from Parks who has agreed to continue on. I'm willing to continue on. We had a police representative, Scott Colaianni. I haven't talked to Scott, but it makes some sense to have a police rep on that as well. I talked to the Transportation Commission yesterday and they are willing -- in fact, I got more volunteers than I thought I would. I got three that potentially -- they don't -- they didn't all say they have to serve, but up to three on our Transportation Commission that would be willing to rate proposals as well. So, I didn't know if you had any names you wanted to make sure were on here. We had a downtown rep in Josh Evarts last time. It makes some sense to have a downtown business rep on that. We had Wahooz, Roaring Springs, also a destination. Made some sense for maybe them to be involved if that's a place where people are going to be riding these scooters and, then, we had a MYAC rep as well, Britton Davis. So, I would like to feel those -- at least those three or four seats with others. So, I -- again, I don't know if you have names or -- or organizations I could reach out to the MDBA, see if they have somebody. But that's kind of what I was -- if you have any names or organizations you would like me to reach out to as we look to score rank these proposals, shoot them my direction. I do need to get this group together here in short order. We do have -- need to have a meeting -- scoring meeting the week of the 20th, because by the 24th we have to have them scored and notify the potential winner by the 27th. So, not to put you on the spot, but if you have anybody in mind that you think would be good to serve, I'm all ears. De Weerd: Thank you, Caleb. Mr. Bernt. Meridian City Council Meeting Agenda January 21, 2020 – Page 18 of 246 Meridian City Council Work Session January 7, 2020 Page 16 of 24 Bernt: Thank you, Madam Mayor. Maybe someone from Meridian Cycles -- folks at Meridian Cycles are good people and I'm always willing to volunteer when -- when we need them to. So, I would reach out to those folks. Thank you, Madam Mayor. Milam: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Madam Mayor. Caleb, maybe see if there is anybody from Brighton or BVA or -- that might be -- because I work at Ten Mile Crossing and there are a massive pile of millennials that work in the complex and no doubt in the other ones that they are developing, so I'm -- really, I'm anxious to know their opinion as to the scooters on -- in their developments, because really like to have them at the Ten Mile Crossing, but the -- all the stuff that they are building their opinion might be important. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I have no influence on downtown or any of the destination areas, but if you can't find enough people, I do you have experience scoring. I would be happy to help you out. Bernt: Nice, Genesis. There we go. Get you stepping up already. De Weerd: Don't look at me. Hood: And, then, we will -- we will bring that back. We will be in touch here probably in about -- you know, in that same general time frame with an update on proposals and we will go from there then. De Weerd: Okay. Anything further by Council? Thanks you, Caleb. D. Police Department: Hands-Free Driving Update De Weerd: Okay. 5-D is under our Police Department. Hi, chief. Lavey: How are you? De Weerd: Good. Lavey: Madam Mayor, Council, just a quick update on the handsfree ordinance. We will keep this brief and, then, just answer any questions that you have. Since the ordinance has been passed we ran an approximately 60 day educational period. During that time we had the four public hearings, social media blitz, major media has covered both before, during, and after on the handsfree ordinance and continue to do stories on it. We have billboards out there. The theater PSA. Our own personal PSA. Utility billing, podcasts Meridian City Council Meeting Agenda January 21, 2020 – Page 19 of 246 Meridian City Council Work Session January 7, 2020 Page 17 of 24 and website information so far is our outreach. During that 60 day period we wrote 166 warnings and, then, as of January 1st when we did another media blitz for enforcement, we have so far, between January 1st and January 6th, we have written 13 warnings and 18 citations, for a total of 31 violations. That is all I have for an update and I'm just here to answer any particular questions that we have from Council. We are getting some general chatter from people on questions and what it means and we are responding to them. But it's really kind of a love-hate thing. We got about 75 percent of the people that -- that love it and 25 percent that hate it and -- but those that hate it really can't justify why they hate it, so -- other than it's -- it's new. Bernt: Madam Mayor? De Weerd: Chief, you -- you might also talk about the signage, because I know that has been a question that's come up and -- and Stephanie gave some feedback on that. If you could share it or -- Lavey: Yeah. Madam Mayor, Council, there has been some discussion about signage. Our original thoughts was that we would have signage up. We have ran into some roadblocks with both ACHD and with ITD. Really I think what they are -- they are wanting to do is kind of wait and see what the rest of the cities and the county are doing. They don't want to put signs up and, then, have to pull the signs up or move the signs. So, we are getting a little bit of -- I don't want to say pushback. We are getting a little bit of delay and from the -- from the top admins and so we are still coordinating that. One of the things that -- in fact, I think Robert and I just discussed today is that there is a lot of laws out there that there is not signs posted. So, the fact that you are saying that I didn't know it because there wasn't a sign up, you know, that might be something that you're just going to have to use for an argument in court. We need to do our best to get that information out to our citizens and, then, we need to allow our officers to use the common sense and the discretions they have when they are issuing citations that we do all the time. If someone's on the interstate passing through -- the only person that can enforce this law is a Meridian officer, so we don't work the interstate, so you have nothing to worry about. If you pull off the interstate to gas up or eat in a restaurant and you got an out-of- state plate and you get pulled over, my guess is you are probably going to get a warning and you are going to move on. Got to use a little bit of common sense. I can tell you that we are still working on the signs, but I don't have a deadline as far as when they will be out there. De Weerd: And I think it was important to note that Stephanie has done an outstanding job in getting the -- all of the coordination of the communication -- I mean the radio -- that's about all I listened to -- is -- is filled with conversations about it. So, people are talking about it. In regards to -- to the roads, there is a real cost to putting those signs up and that is why the delay. They don't want to put it up and, then, have to move them again and so it's -- the signs have been designed, they have been ordered, and the -- really, the final step is with the road agencies and -- and I just want to make sure to give great kudos to Stephanie and Shandy and everyone who has been working on this, because they have done a great fantastic job. Meridian City Council Meeting Agenda January 21, 2020 – Page 20 of 246 Meridian City Council Work Session January 7, 2020 Page 18 of 24 Lavey: Madam Mayor, I will pass it on and I concur, it's just been fantastic, and I had one gentleman this week that claimed that he didn't know about it and he must live in a cave, because that's all they are talking about and it really surprised me and so we are getting the word out. It takes time. We -- we do see it making a difference. We are seeing it less. But we are also seeing -- there is still violations out there and -- and some people are saying, well, you need to educate more and I say, no, those people are just making a choice and that's okay, that's why we needed to have a high enough penalty and it needs to hurt sometimes to do the right thing. De Weerd: Thank you. Lavey: So, it's making a difference. De Weerd: Mr. Bernt. Bernt: Thank you, Madam Mayor. It was a couple days ago I was driving southbound on Ten Mile from Pine to the freeway and a gentleman was on his cell phone the entire time and I was riding next to him just waiting for him to look up and acknowledge, you know, give him a wave -- just buried in his cell phone. Driving a really nice Mercedes Benz. Suit and tie. And finally he looks up and I pointed to my cell phone and -- and he gave me the one finger salute and so I was thinking right then that it just reaffirmed the importance of this. He never looked up. It was amazing he was even going straight. I have no idea how he was driving. But I just -- De Weerd: Peripheral vision. Lavey: Madam Mayor and Councilman Bernt, people don't realize how focused they are on their phones. They think that they are doing okay when -- when they are not. That's a perfect example. Bernt: How far is it from Pine Street to the freeway? Lavey: Half a mile. Bernt: So, like for a full half -- Lavey: Two thousand five hundred feet. De Weerd: Half a mile. Palmer: Madam Mayor? Lavey: Yeah. Do the math. De Weerd: Mr. Palmer. Meridian City Council Meeting Agenda January 21, 2020 – Page 21 of 246 Meridian City Council Work Session January 7, 2020 Page 19 of 24 Palmer: Have you seen that new mayhem commercial, the one where he's saying I'm a tailgater tailgating whatever and -- but the guy in front of him is so distracted by the guy tailgating him behind him that he doesn't realize there is a tailgate in front of him. More worried about your concern over there, Mr. Bernt, as you are thinking -- watch every moment, make sure he doesn't look up to the street. Were you looking at the street at all? Bernt: Of course I was. De Weerd: No. He was a passenger. Lavey: I thought he was looking in the mirror at himself when he was telling the story. Bernt: I got in trouble last time I was having a -- I will say this, that I -- I was -- I was a law abiding citizen that day. Hundred percent. Doing exactly what I needed to do. De Weerd: That's why he noted someone else that wasn't. Bernt: Exactly. De Weerd: Yes. Bernt: Thank you -- De Weerd: Yes. Bernt: -- Mr. Palmer. De Weerd: A for effort. Bernt: Thank you. De Weerd: Any other questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Chief, we talked earlier -- well, two things. One, I think you are doing a fantastic job in using our media partners to help communicate the message of education, education. That has been framed properly. The purpose is -- is well stated by how that's been communicated and handled with the warnings. There was talk during its consideration about tracking data and whether it's a warning or a citation, but you using it as an opportunity to compile statistics internally, whether it's just age, gender, type of car, who is being stopped and maybe what their explanation is, did they see you or not or say -- I'm not sure what those two or three type metrics might be that could be valuable, Meridian City Council Meeting Agenda January 21, 2020 – Page 22 of 246 Meridian City Council Work Session January 7, 2020 Page 20 of 24 not only to us to understand the impact we have had, but also to neighboring communities, who they just might not know when their community could be impacted by it and we would be able to help share our statistics and maybe assist them in making a decision to jump off and -- Lavey: Madam Mayor and Councilman Borton, most of that data is already tracked. As far as the reason why they are on the phone I don't believe that's being tracked. I did reach out to our traffic supervisor and ask him how things are going and what sort of explanations they are getting from people -- even to get a rough idea. He is currently in Spokane at training this week and so he will get me that information. But most of the metrics are being tracked. The reasons for it is documented, it's just not as easily tracked and so we will -- we will work on that. Borton: Madam Mayor. And the only reason I ask is -- as you know, the community before we had this, if you thought, boy, what would be the data you would like to see from another city that would help pinpoint and assist a decision maker in adopting an ordinance like this, whether it's the volume of citations or volume of violators, for example, that might be the type of data that would be helpful for us to track. Lavey: Madam Mayor, Councilman Borton -- and I agree. You know, one of the things that -- if you were to ask a bunch of people as far as who is out there doing that, you might stereotype the young kids and when you look at the ages of people that -- that are violating this it's not the kids. So, that would be a perfect example to show that what you think and what actually is happening is completely two different things. And we do have that data. Borton: Okay. Good. Thanks. De Weerd: Okay. Any -- any other questions? Thank you. And thank you for your leadership on this and your team's -- all of their efforts in educating our citizens and trying to keep our roads safe. Important. Lavey: We are not done. Half my day was on a state law today. So, we are working on a couple different things here as well. So, the next couple items Lieutenant Leslie is going to do and, then, Kendall will do the last item for the Police Department. E. Police Department: Net Zero Budget Amendment in the Not- to-Exceed Amount of $21,000.00 for the Office of Highway Safety Mobilization Grant [Action Item] De Weerd: Okay. Thank you. Okay. With that I will move to Item 5-E and turn this over to Jamie. Lieutenant Leslie. Leslie: I appreciate it, Madam Mayor, City Council. So, this is a -- first one is a budget amendment -- a net zero one for 21,000 dollars. This was a yearly one we get from ITD and it's funding overtime patrols for extra DUI enforcement, seatbelt enforcement, Meridian City Council Meeting Agenda January 21, 2020 – Page 23 of 246 Meridian City Council Work Session January 7, 2020 Page 21 of 24 aggressive driving, speeding, those type of activities that aren't so -- so on an overtime basis it's reimbursed by the ITD to take care of those activities. De Weerd: Awesome. Thank you. Any questions? Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the budget amendment for 21,000, the Office of Highway Safety Mobilization Grant. Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 5-E. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. F. Police Department: Net Zero Budget Amendment in the Not- to-Exceed Amount of $15,000.00 for the Office of Highway Safety Alive at 25 Grant [Action Item] De Weerd: Item 5-F. Leslie: Madam Mayor, City Council, this is another net zero budget amendment for 15,000. This is from the Office of Highway Safety and it's specifically for the instruction we put on for our Alive At 25 classes and we currently have seven instructors that put on those classes throughout the year and those are usually for teen drivers under the age of 25 with a single violation to be able to get some of those points reduced on your driver's license. De Weerd: And, Lieutenant, I know that for a number of years Meridian was the -- the top in the state in providing this kind of outreach and education. Does that -- is that still -- Leslie: Madam Mayor, that's still true. I don't have the exact numbers on how many hours and how many students we are running through a year, but I'm pretty confident we are leading the state in that as well. De Weerd: Yeah. And this is also one of those programs that help with your insurance; right? Meridian City Council Meeting Agenda January 21, 2020 – Page 24 of 246 Meridian City Council Work Session January 7, 2020 Page 22 of 24 Leslie: It does. It helps reduce the liability on the insurance, because of the reduction in the ticket. Points. De Weerd: That's awesome. Thank you. Council, any questions? Bernt: No, ma'am. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the budget amendment for 15,000 dollars for the Alive At 25 grant. Little Roberts: Second. De Weerd: I have a motion and a second to approve Item 5-F. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: FIVE AYES. ONE ABSENT. G. Police Department: Net Zero Budget Amendment in the Not- to-Exceed Amount of $1,000.00 for the Idaho Department of Liquor Grant [Action Item] De Weerd: Hi, Kendall. Nagy: Hello. Madam Mayor and Members of the Council, I just want to reiterate the words of appreciation to those of you that are moving on to new ventures. I appreciated working with each of you in different capacities and I look forward to the new leadership that will step up. I'm here to request spending authority for a thousand dollar grant that was awarded to MADC from the Idaho State Liquor Division. That funding will help us sustain prevention strategies that we have continued through the years, specifically three all school Red Ribbon Week. What is it called when everybody gets together? De Weerd: Rally? Milam: Rally? No. Nagy: Yes. Sorry. Word blank there. Natalie Marti will come and tell her story. So, it's fees to cover her speaker fees for three different schools and, then, also purchasing drug Meridian City Council Meeting Agenda January 21, 2020 – Page 25 of 246 Meridian City Council Work Session January 7, 2020 Page 23 of 24 free school zone signs that are placed at the different schools, especially as we grow and have more schools and, then, they have been really diligent -- West Ada has been very diligent about replacing signs that are no longer legible or have faded. So, this is a neutral budget amendment and I'm requesting the spending authority for the thousand dollars. De Weerd: Okay. Thank you, Kendall. And thank you for everything you do in this regard. Council, any questions? Bernt: No, ma'am. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we approve the budget amendment for a thousand dollars from the Idaho Department of Liquor grant -- for the Idaho Department of Liquor grant. Little Roberts: Second. De Weerd: I have a motion and a second to approve our last item on our agenda. Mr. Clerk, will you, please, call roll. Roll call: Borton, yea; Milam, yea; Cavener, absent; Palmer, yea; Little Roberts, yea; Bernt, yea. MOTION CARRIED: FIVE AYES. ONE ABSENT. De Weerd: And I do want to note for the record we did not put three budget amendments on the Police Department to make three motions for Mr. Palmer be the last motions he makes in his tenure. Just wanted that noted for the record. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: Mr. Ty. I think like my last 12 or so motions have all passed. De Weerd: You're on a roll for sure. Yes. Okay. Council, we have nothing further on our agenda. I would entertain a motion to close our work session. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move we adjourn our work session. Meridian City Council Meeting Agenda January 21, 2020 – Page 26 of 246 Meridian City Council Work Session January 7, 2020 Page 24 of 24 Borton: Second. De Weerd: I have a motion and a second to adjourn our work session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:32 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) 01/21/2020 Mayor, Obert E _ imi on DATE APPROVED 7V), o nuG�s ��Q �s � t��w of w� C RIS H N- C T IDAHO SEAL XPi E IDIAN*,- DAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 A Item Title: Approve Minutes of December 10, 2019 City Council Work Session Meeting Notes: [Dw", I"..- � I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of December 10, 2019 City Council Work S ession AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/16/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 5 of 552 Meridian City Council Work Session December 10, 2019 Page 23 of 23 prepare the agreement, which will ultimately have to come back for the approval of this Council and that's where we will -- we will finalize all those conditions and make sure that everything is in there. But we are really here just seeking direction from you. Do you want us to go ahead, move forward at this point and put an agreement together. And with that I will stand for questions. De Weerd: Okay. Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. De Weerd: Do you want head nods or a motion? Or commentary from everybody? Stewart: I don't know if maybe, Bill, that's -- I don't know if we need a motion or if we just need direction to go ahead and prepare the agreement that we will have to come back later for approval. Nary: Madam Mayor, Members of the Council, direction is fine, because we are going to have to prepare an agreement and bring that back for approval. So, if there is no objection from the Council we can move forward. De Weerd: Okay. Council, all thumbs up? Okay. Very good. Thank you, Warren. Okay. We are at the end of our work session agenda. I would entertain a motion to adjourn. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move that we adjourn. Cavener: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:50 P. M. (AUDIO RIDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD ATTES . zIS JOM90,N --C>� CLERK DA E APPROVED ;RPXED q(JG\� csl, E IDIANt— �OAHO SEAL / �jQ/rE IDIZ IA*,-----NDAHO CITY COUNCIL WORI< SESSION AGENDA January 7, 2020 Agenda Item Number: 3 B Item Title: Approve Minutes of December 10, 2019 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of December 10, 2019 City Council Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/16/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 29 of 552 Meridian City Council December 10, 2019 Page 26 of 26 Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: I move we adjourn. Milam: Second. Cavener: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 7:11 P.M. (AUDIO RECOR ING ON El E OF THESE PROCEEDINGS) 2,010 MAYOR TAM DE WEERD DATE APPROVED Ep AUGUST', ATTEST: 0 (IIV Uf CHRIUPAN -CITYDAHO W Cry SEAL the EIDIAN,!DAHO -- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 C Item Title: Approve Minutes of December 17, 2019 City Council Work Session Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.C. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of December 17, 2019 City Council Work S ession AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/18/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 56 of 552 Meridian City Council Work Session December 17, 2019 Page 22 of 22 (AUDIO RECRDING ON FILE OF THESE PROCEEDINGS) —/ /-2L26 MA OR T Y DE WEERD DATE APPROVED QoED AUGUST, ATTES o�'� 0 a city of CHRIJOH N - ITY CLER IDAHO s^ SEAL L�j4/rE IDIAN*,----IZDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 D Item Title: Approve Minutes of December 17, 2019 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.D. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approve M inutes of December 17, 2019 City Council Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 79 of 552 Meridian City Council Work Session December 17, 2019 Page 50 of 50 De Weerd: Anything under Item 9? If not, I would entertain a motion to adjourn. Cavener: Madam Mayor? De Weerd: Yes, Mr. Cavener. Cavener: Just -- I know that this is a -- a future future meeting topic, but I don't know who is capturing it for discussion -- is maybe a follow-up conversation on our -- our workshop agendas. I feel like the last month we have been going up until 6:00 o'clock and, then, we start late, so that Council can have a quick bite to eat and so we may need to have a conversation with the new council and new mayor about what that agenda looks like, so that we are starting on time at 6:00 o'clock and meeting kind of the -- the goal of this workshop, which was to let us take care of some internal City Hall things in a short amount of time, make space, if needed, for an Executive Session, so that we can start again at 6:00 o'clock for our general meetings. De Weerd: Okay. Do I have a motion to adjourn? Mr. Palmer. Palmer: Madam Mayor, I move we adjourn. Cavener: Second. De Weerd: I have a motion and a second and if you all vote aye we will once again agree with Mr. Palmer. All those in favor. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:06 P.M. (AUDIO RF��ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD ATTEST: p AUGUS� moo. v DATE APPROVED G c;ty „ r z E IDIAN� /1, � p A"o w F� K SEAL tee% ofthe EIDIANI AHO ,?-- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 E Item Title: Nick Estates Subdivision Sanitary Sewer and Water Main Easement Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Nick Estates S ubdivision Sanitary S ewer and Water M ain E asement AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/18/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 130 of 552 Project Name (Subdivision): J\J - Sanitary Suver & Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-002500 BOISE IDAHO Pgs=6 VICTORIA BAILEY 01/08/2020 12:15 PM CITY OF MERIDIAN, IDAHO NO FEE SANITARY SEWER AND WATER MAIN EASEMENT Elizabeth M Schram THIS Easement Agreement, made thisI _1t1_ day of JanLiary 2020 between and Nicholas Shearer ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey -unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: (SEE ATTACHED EXREBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way -unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 05/31/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 132 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 133 of 552 GRANTEE: CITY OF MERIDIAN p AUGUST Tammy de W er , Mayor o�P , O z II IDIAN 1, A"o Att C son, City Clerk LL y SEAL ..P; STATE OF IDAHO, ) ,T 01 the : ss. County of Ada ) This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. WH$ NE WAYwC�WaT CON #673NOTARY PUIRLIG 90 My COMMISSION EXSTATE OF DPIRES 3/28/22 AHO Notary mis iure on p My Commission Expires: � Sanitary Sewer and Water Main Easement REV. 05/31/2019 N�c� Eafi�s Meridian City Council Meeting Agenda January 7, 2020 – Page 135 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 136 of 552 �/rE IDIAN*,-----IZDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 F Item Title: Phase One Addition for Ten Mile Christian Church Partial Release of Easement Meeting Notes: Ff I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Phase One Addition for Ten M ile C hristian C hurch P artial Release of E asement AT TAC HM E NT S: Description Type Upload D ate P artial Release of Easement E xhibit 12/26/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 137 of 552 Phase One Addition for Ten Mile Chdsltan Church ADA COUNTY RECORDER Phil McGrane 2020-002502 Release of Easement - Partial BOISE IDAHO Pgs=3 BONNIE OBERBILLIG 01/08/2020 12:16 PM Number. 1 CITY OF MERIDIAN, IDAHO NO FEE PARTIAL RELEASE OF EASEMENT TYPE OF EASEMENT BEING PARTIALLY RELEASED: A41"M4W GRANTEE- CITY OF MERIDIAN GRANTORS: INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated Hard 25 2008 and recorded as Instrument Number 106043083 in the land records of Ada County, State of Idaho, an easement of the type and nature set forth in the above -captioned title was granted to the City of Meridian, an Idaho Municipal Corporation ("the Easement"), upon the real property legally described therein. WHEREAS, the continuance of a certain portion of the Easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby release, vacate, and abandon that certain portion of the Easement on the lands more particularly described on Exhibit A, and depicted on Exhibit B, attached hereto and incorporated herein. All rights and privileges under the under the above-described document in and to the remaining lands covered by the Easement shall remain and continue in the Grantee and shall not be affected in any way hereby. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 7th day of janggy 2020 —71�� Tammy de Wpor ayor 7 1<01 City of EAI IANk- I IDAHO Att t br°i /I/,City Clei�-k�, ti SEAL STATE OF IDAHO, : SS. County of Ada This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. W WAY L��P, (Ja Y COMMOM* #67390 OTARY PU 7 Notary Signature CHARLENE C7A OMMI 19 N TAR B71C 0 PU LIC S T TE TATE OF IDAH My Commission Expires: 0 1 0 Y COMMISSIO XPI S FmY COMMISSION EXPIRES 3428122 Version 05/31/19 PORTSIDE LAND SURVEYING, LLC EXHIBIT A Phase One Addition for Ten Mile Christian Church Release of Easement — Partial (Water Main), Number: 1 A release of a portion of a 20 foot wide utility easement, Instrument No. 108043083, Records of Ada County, Idaho located in the South half of the Southeast Quarter of Section 10, Township 3 North, Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho. Commencing at the Center Quarter corner of said Section 10, said corner bearing North 00°32'38" East a distance of 2649.56 feet from the South Quarter corner of said Section 10, thence along the North- South Center of Section line, South 00°32'38" West a distance of 1065.22 feet to a point; thence South 88°26'51" East a distance of 1109.79 feet to a point; thence South 01°33'06" West a distance of 450.01 feet to a point; thence South 88026'51" East a distance of 507.25 feet to a point; thence South 01°33'06" West a distance of 149.51 feet to a point on the Northerly line of a 20 foot wide Water Main Easement, Instrument No. 108043083, Records of Ada County, Idaho; thence along said Northerly line, North 89°44'06" West a distance of 34.01 feet; Thence continuing along said Northerly line, South 45°15'54" West a distance of 7.26 feet to the true point of beginning; Thence leaving said Northerly line, South 66°46'00" East a distance of 38.14 feet to a point on the Southerly line of said Easement; Thence along said Southerly line the following courses and distances: North 89°44'06" West a distance of 21.70 feet to a point; Thence South 45°15'54" West a distance of 20.33 feet to a point; Thence South 44°44'06" East a distance of 58.77 feet to a point; Thence South 45°15'54" West a distance of 20.00 feet t o a point; Thence North 44044'06" West a distance of 58.77 feet to a point; South 45°15'54" West a distance of 123.53 feet to a point; Thence South 23015'54" West a distance of 81.02 feet to a point; Thence leaving said Southerly line, North 21°46'03" West a distance of 28.27 feet to a point on the Northerly line of said easement; Thence along said Northerly line, North 23°15'54" East a distance of 64.95 feet to a point; Thence continuing along said Northerly line, North 45°15'54" East a distance of 168.77 feet to a point to the point of beginning. End Description Project No. 19-105 Prepared December 12, 2019 3626 W Hill Rd. Boise, ID 83703 (208) 484-6666 jim@portsidesurvey.com h w 0 w U N W to N 00 a rn Z r\1 i0R Q°N It d rf *4 � r0A J ccZ Z O cl- w.-ino"r�n0 3 ZUON:-t nhN'-�rO Q .F r, M co .-- M N 0 lA N N h 0 N N 0 33w333ww to Oto � trl !o d' o ooPootn 2z1�� S, o� , Cl ]a00 \ \ o, \ two CO .}N to04 CO Z UI N Z V)z V12 LLJ r \ 19'106 3 ,90,F0.10 N 1 0094' \ M 90.ml0 S W \ W � W of M to - n pp ! n (o � O �1 N �toM 'O° yaU —�/L-�B fl -'966990-Sloe 'ON LSNI JTdO ,99 srse M ,sF,e0.00 s a3N800 alavno wnos (la) ONIYV39 30 S$w 3 17N 141 IPA S, o� , Cl \ \ o, \ &� y ? \ \ --------------------- r \ 19'106 3 ,90,F0.10 N 1 0094' \ M 90.ml0 S W \ W � W of M to - n pp ! n (o � O �1 N �toM 'O° yaU —�/L-�B fl -'966990-Sloe 'ON LSNI JTdO ,99 srse M ,sF,e0.00 s a3N800 alavno wnos (la) ONIYV39 30 S$w Cj4/rE IDIZ IAN?IDAHO - CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 G Item Title: Phase One Addition for Ten Mile Christian Church #2 Partial Release of Easement Meeting Notes: fi I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Phase One Addition for Ten M ile C hristian C hurch #2 P artial Release of Easement AT TAC HM E NT S: Description Type Upload D ate P artial Release of Easement E xhibit 12/26/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 141 of 552 Phase One Addition for Ton Mile Christian Church ADA COUNTY RECORDER Phil McGrane Release of Easement - Partial 2020-002501 Number 2 BOISE IDAHO Pgs=3 VICTORIA BAILEY 01/08/2020 12:16 PM CITY OF MERIDIAN, IDAHO NO FEE PARTIAL RELEASE OF EASEMENT TYPE OF EASEMENT BEING PARTIALLY RELEASED: GRANTEE: CITY OF MERIDIAN GRANTORS: Ten Aft�Oh4446 0*k Wi&� INCLUDING SUCCESSORS AND ASSIGNS WHEREAS, by easement dated "arOh— 25 2008 and recorded as Instrument Number 1080,43083 in the land records of Ada County, State of Idaho, an easement of the type and nature set forth in the above -captioned title was granted to the City of Meridian, an Idaho Municipal Corporation ("the Easement"), upon the real property legally described therein. WHEREAS, the continuance of a certain portion of the Easement is no longer necessary or desirable. NOW, THEREFORE, in consideration of the premises, the City of Meridian does hereby release, vacate, and abandon that certain portion of the Easement on the lands more particularly described on Exhibit A, and depicted on Exhibit B, attached hereto and incorporated herein. All rights and privileges under the under the above-described document in and to the remaining lands covered by the Easement shall remain and continue in the Grantee and shall not be affected in any way hereby. IN WITNESS WHEREOF, THE CITY OF MERIDIAN has caused these presents to be executed by its proper officers thereunto duly authorized this 7th day of January , 20 20 STATE OF IDAHO, ) : ss. County of Ada This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the, City of Meridian, in their capacities as Mayor and City Clerk, respectively. I IJI Notary Signature My Commission Expires: Version 05/31/19 PORTSIDE LAND SURVEYING, LLC EXHIBIT A Phase One Addition for Ten Mile Christian Church Release of Easement — Partial (Water Main), Number: 2 A release of a portion of a 20 foot wide utility easement, Instrument No, 108043083, Records of Ada County, Idaho, located in the South Half of the Southeast Quarter of Section 10, Township 3 North, Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho. Commencing at the Center Quarter corner of said Section 10, said corner bearing North 00°32'38" East a distance of 2649.56 feet from the South Quarter corner of said Section 10, thence along the North- South Center of Section line, South 00°32'38" West a distance of 1065.22 feet to a point; thence South 88°26'51" East a distance of 1109.79 feet to a point; thence South 01033'06" West a distance of 450.01 feet to a point; thence South 88°26'51" East a distance of 291.34 feet to a point; thence South 01033'06" West a distance of 401.81 feet to a point; thence South 66°44'06" East a distance of 30.00 feet to an angle point in the Southerly line of an existing water main easement, Instrument No. 108043083, Records of Ada County, Idaho; thence along said Southerly line, South 66°44'06" East a distance of 27.14 feet to the true point of beginning; Thence continuing along said Southerly line South 66°44'06" East a distance of 76.00 feet to a point; Thence continuing along said Southerly line South 23°15'54" West a distance of 20.00 feet to a point; Thence continuing along said Southerly line North 66044'06" West a distance of 76.00 feet to a point; Thence leaving said Southerly line, North 23015'54" East a distance of 20.00 feet to the point of beginning. End Description Project No. 19-105 Prepared December 12, 2019 OF 1jFs A PR�� 12-12-20)� 0 3626 W. Hill Rd. Boise, ID 83703 (208) 484-6666 jim@portsidesurvey.com 0 _11 00 L Li V U <n of N -rl W T m �R �6c6r:6 Vm� Q K) U N O Zi J F� Q O BUCK Q U z3�a z W W OLO 0 W J LJ LJ Z W Oz lL LI m -oz UA W �tl Q) U J Q O OL Jj N h J U) OLij N `d N of w� U0 10 ,0s't• -rl W M .90,00.10 �R �6c6r:6 Lo Q K) U N O Zi co BUCK � w� U0 D.tor�n�$ N' -rl W 4t-;6 �6c6r:6 UJ Q K) U 0 Zi L(A) Q 33w333ww LLJ W W OLO 0 W J LJ LJ Z JL p m N Z J U OL Jj O Q h co '¢ED OLij N `d N w W w o z C cl� --------------------------------------------\ J I I \ \ \I W I I I I m \ \ \ ' N o, I 3 `} M IWM OW to ^o N � o' � h 3 ,90,££.10 N �I 2 w� U0 D.tor�n�$ N' -rl 17N 4t-;6 �6c6r:6 K) MNNNNN 0 33w333ww �o OLO 0 0oLO N to (DN co '¢ED ED `d N mzotwzmzwz ,00 y-yv�� -�/LB 966990-8101966990-8101'O 99'6*M .90,1£.¢0 S N LSNI W7 (1a) ONIMS .40 SI5V8 ?13NLI00 21312IV(10 Hlnos (lOS J �o -- N s --------------------------------------------\ \ l8'l06 3 „90,0£.!0 N \ \ \I W \ \ \ ' N o, w f �p S N `} M ,00 y-yv�� -�/LB 966990-8101966990-8101'O 99'6*M .90,1£.¢0 S N LSNI W7 (1a) ONIMS .40 SI5V8 ?13NLI00 21312IV(10 Hlnos (lOS CIDIAN*,------ �wlIZ�J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 H Item Title: Phase One Addition for Ten Mile Christian Church Water Main Easement No. 1 Meeting Notes: Ds, I " ; - j -, -,I -, I I � I I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Phase One Additon for Ten M ile Christian Church Water M ain Easement No. 1 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/30/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 145 of 552 Project Name (Subdivision): Phase One Addition for Ten it ClIdstian Church Water- Main Easement Numbe _. I Identify this Easement by sequential number if Project contains more than one Water Main easement. (See Instructions for additional infon-nation). ADA COUNTY RECORDER Phil McGrane 2020-002504 BOISE IDAHO Pgs=5 VICTORIA BAILEY 01/08/2020 12:17 PM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this 7th day of January , 2020 between Tell M"e Chrstan Church, ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: 0-80= The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 05/31/19 public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors, assigns, heirs, personal representatives, purchasers, or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: --0 &///t� STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on (date) by Dale Newberry (name of individual), [complete the following if signing in a representative capacity, or strike the following if signing in an individual capacity] on behalf of Ten Mile Christian Church, Inc. (name of entity on behalf of whom record was executed), in the following representative capacity: ffesident 0 fi4 ► (2 411AAll (type of authority such as officer or trustee) STACEY SAWATZKY 4,tZ6�1 04ad� 5+kv-q sawdZil Notary Public - State of Idaho Notary Si 9 da/tore No �4a110 Strome Commission Number 66583 Y Commission Expires Oct 29, 2021 My Commission Expires: i.t. j Z4 rM 4 Water Main Easement Version 05/31/19 GRANTEE: CITY OF MERIDIAN AUGUS\ r , Tammy de W Mayor o�P oma\0 Z c D Ci DAH Att t by is o lerk L, ti SEA �- the STATE OF IDAHO, ) : ss. County of Ada ) This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLEQ,{'l(�ll�.UVL COMMISSION 390 Notary Signature NOTARY PUBLIC�� - STATE OF IDAHO My Commission Expires: MY COMMISSION EXPIRES 3128122 Water Main Easement Version 05/31/19 ',�b,,ae nv,o i o.�, tti'1.I o (�.ilfl� � a,14 1 PORTSIDE LAND SURVEYING, LLC EXHIBIT A Phase One Addition for Ten Mile Christian Church Water Main Easement Number; 1 A 20 foot wide utility easement located in the South Half of the Southeast Quarter of Section 10, Township 3 North, Range 1 West of the Boise Meridian, City of Meridian, Ada County, Idaho. Commencing at the Center Quarter corner of said Section 10, said corner bearing North 0003238" East a distance of 2649.56 feet from the South Quarter corner of said Section 10, thence along the North- South Center of Section line, South 00°32'38" West a distance of 1065.22 feet to a point; thence South 88°26'51" East a distance of 1109.79 feet to a point; thence South 01°33'06" West a distance of 450.01 feet to a point; thence South 88026'51" East a distance of 507.25 feet to a point; thence South 01033'06" West a distance of 149.51 feet to a point on the Northerly line of a 20 foot wide Water Main Easement, Instrument No. 108043083, Records of Ada County, Idaho, the true point of beginning; Thence North 89°44'06" West a distance of 34.01 feet; Thence South 45°15'54" West a distance of 7.26 feet; Thence leaving said Northerly line, North 66046'00" West a distance of 71.61 feet to a point; Thence South 23°13'57" West a distance of 213.14 feet to a point; Thence South 21°46'03" East a distance of 11,69 feet to a point on the said Northerly line of said existing easement; Thence along said Northerly line, South 23°15'54" West a distance of 28.27 feet to a point; Thence leaving said Northerly line, North 21°46'03" West a distance of 39.95 feet to a point; Thence North 23°13'57" East a distance of 241.42 feet to a point; Thence South 66046'00" East a distance of 125.64 feet to the point of beginning. End Description Project No. 19-105 Prepared December 12, 2019 Iz-12"zo11 3626 W. Hill Rd. Boise, ID 83703 (208) 484-6666 jim@portsidesurvey.com 0 ,10'066 00 Z m U LQ J W Q J � W W O j s o� o Z e m CO CQ CO CIO0 CIOCN V LLJ C J �zzo W J LQ Z z � J J Cs V a ,10'066 Z m U LQ J W Q J � W W O j s o� o vclq^Za e m CO CQ CO CIO0 CIOCN Li LLJ C J �zzo W V Q oL�Q Z W O N Lcs LLJ Q N N 00 za�'990_1 V) V) LQ Z z � J J Cs V a ,10'066 n LQ J W Q J � W W O � Z m Z c o� o U Q W o0 Z e m CO CQ CO CIO0 CIOCN Li N ' ry N za�'990_1 �v 99'669Z M ,B£,Z£.00 S v (18) 9Nl8VgB -40 SISVH LQ Z z � J J Cs V a m Z_Rr LQ J W Q J � W W O � Z m Z c Q j j Z U Q W o0 Z m Z_Rr W d OR Q CO CQ CO CIO0 CIOCN �` EDAHO IDIAN*,-----,IZ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 I Item Title: Phase One Addition for Ten Mile Christian Church Water Main Easement No. 2 Meetinq Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Phase One Addition for Ten M ile C hristian C hurch Water M ain E asement No. 2 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 151 of 552 Project Name (Subdivision): Phase One Addition for Ten Mile Chtistian Chtirch Water- Main Easement Number. 2 _ Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil MeGrane 2020-002503 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 01/08/2020 12:17 PM CITY OF MERIDIAN, IDAHO NO FEE THIS Easement Agreement, made this 7th day of 20 between Ten Mile Christian Church, Inc. ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and sel vice said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey -unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the fi-ee right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 5 3 o f 5 5 2 GRANTEE: CITY OF MERIDIAN WF-"�0-4001 Tammy de YJ6 erd, Mayor Attes b J son, City STATE OF IDAHO, ) : ss. County of Ada ) p AUGuS ('dV U� IpIAI�i`-- iDAH O L This record was acknowledged before me on 01-07-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARKWWWAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 0),Luy (&"- - Notary SignaturExpires- Water My Commission Expires: Water Main Easement Version 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 5 5 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 5 6 o f 5 5 2 �/rE IDIZ IAN*,---.-, �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 J Item Title: Razzberry Point Villas Subdivision Sanitary Sewer Easement No. 1 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.J . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Razzberry Point Villas Subdivision Sanitary S ewer E asement No. 1 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 157 of 552 Project Name (Subdivision); Razzberry Point Villas Subdivision SanitatwSewerEasement Numbe,o- 1 Identify this Easement by sequential number if Project contains more than one sanitary sever easement. ( See Instructions for additional information). SANITARY SEWER EASEMENT THIS Easement Agreement, made this 7th day of January , 20 20 between Integrity Partners LLC ("Grantor"), and -the -City of Meridian; an- Idaho- Municipal -Corporation -("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed- by others; and - WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and- across the -following- described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after malting repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance: However, Grantee- shall not be- responsible- for repairing; replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein-. Sanitary Sewer Easement REV. 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 5 9 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 0 o f 5 5 2 GRANTEE: CITY OF MERIDIAN Tammy dKVeii Mayor ohnson, City Clerk STATE OF IDAHO, ) : ss. County of Ada ) ED AU(G3 0 cily of g IDAHO SEAL LL SEAL This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridiani, in their capacities as Mayon and City Clerk, respectively. CHARL8NE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Sanitary Sewer Easement -iQzZ rr-� ?O-IrWvl �\as h)ru k��- Notary Signature 9 -A?�� My Commission Expires::) REV. 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 2 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 3 o f 5 5 2 �/rE IDIZ IAN?- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 K Item Title: Stapleton Subdivision No. 1 Sanitary Sewer Easement No. 1 Meetinci Notes: 9 �, � �,; � � � - .. .11.11.11 I TEM SHEET C ouncil Agenda I tem - 3.K . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Stapleton Subdivision No. 1 S anitary Sewer Easement No. 1 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/26/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 164 of 552 ADA COUNTY RECORDER Phil McGrane 2020-002505 BOISE IDAHO Pgs=6 VICTORIA BAILEY 01/08/2020 12:17 PM CITY OF MERIDIAN, IDAHO NO FEE Project Name (Subdivision): Stapleton Subdivision No. 1 "sanitaa•t Sever Easement umber: Identify this Easement by sequential number if Project contains more than one sanitary seNver easement. ( See Instructions for additional information). SANITARY SEWER EASEMENT THIS Easement Agreement, made this 7th day of JanuarV 20between C17 LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: 15 1111 r '9�[111rlilli 1 1 The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV. 05/31/19 M M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 6 o f 5 5 2 GRANTEE: CITY OF MERIDIAN Tammy de M -,City Clerk o Aucc,sr �_- " HO SEPL `` 4.' STATE OF IDAHO, ) . ss. County of Ada ) This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLEI AY Notary Signature ; COMMISSION #67390 My Commission Expires: NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Sanitary Sewer Easement REV. 05/31/19 ' ' 1o'n-) e)ub n� 1 se,J t +r' no I M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 8 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 6 9 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 7 0 o f 5 5 2 EIDIAN*,----- I DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 L Item Title: Stapleton Subdivision No. 1 Sanitary Sewer Easement No. 2 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.L . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Stapleton Subdivision No. 1 S anitary Sewer Easement No. 2 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/30/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 171 of 552 ADA COUNTY RECORDER Phil McGrane 2020-002506 BOISE IDAHO Pgs=6 BONNIE OBERBILLIG 01/08/2020 12:17 PM CITY OF MERIDIAN, IDAHO NO FEE Protect Name(Subdivision): ADA COUNTY RECORDER Phil McGrane Stapleton Subdivision No. 1 2020-159465 BOISE IDAHO Pgs=8 BONNIE OBERBILLIG 11/20/2020 09:46 AM SaiiitaLySeiveiElasementNtimbei,: 2 CITY OF MERIDIAN, IDAHO NO FEE Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. (See Instructions for additional information). RE-RECORD TO CORRECT NAME OF GRANTOR SANITARY SEWER EASEMENT C4 Land LLC and C17 LLC THIS Easement Agreement, made this 7th day of JanuarY. 2020 between ("Grantor"),and the City of Meridian,an Idaho Municipal Corporation("Grantee"); WHEREAS,the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described;and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others;and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW,THEREFORE,in consideration of the benefits to be received by the Grantor,and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of Sanitary sewer over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee,with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED,by and between the patties hereto,that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However;Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures,trees,brush,or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV,05/31/19 ADA COUNTY RECORDER Phil McGrane 2020-002506 BOISE IDAHO i BONNIE OBERBILLIG 01/08/2020 12:17 PM CITY OF MERIDIAN, IDAHO NO FEE Protect Name (Subdivision): Stapleton Subdivision No. I Sanitary Seaver Easement Number: 2 Identify this Easement by sequential number if Project contains more than one sanitary sewer easement. ( See Instructions for additional information). THIS Easement Agreement, made this 7th day of JanuarY. 2020 between C17 LLC C'Gratitor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer over and across the following described property: 1�1 ig, � � � � �i , ill Ili L, 111,1111511,111 The easement hereby granted is for the purpose of construction and operation of sanitary sewer their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the patties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However; Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. Sanitary Sewer Easement REV, 05/31/19 GRANTOR covenants and agrees with the Grantee that should any part of the right- - w and easement hereby granted shall become part of, or lie within the boundaries of ny pub ' street, then, to such extent, such right-of-way and easement hereby granted whi lies withi uch boundary thereof or which is a part thereof, shall cease and become null d void and of further effect and shall be completely relinquished. THE G OR does hereby covenant with the Grantee that Grantor is law f y seized and possessed of e aforementioned and described tract of land, and that Grant has a good and lawful right to nvey said easement, and that Grantor will warrant and rever defend the title and quiet pos ssion thereof against the lawful claims of all persons omsoever. THE COVENANTS GRANTOR made herein shall be binding on Grantor's successors, assigns,heirs,personal resentatives,purchasers,or transferees any kind. IN WITNESS WHEREO , the said parties of the first part ave hereunto subscribed their signatures the day and year i t herein above written. GRANTOR: STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged b ore me on o (date) by (name of individual), [complet he following if signin n `a i•epr-esentative capacity, &strike the following if signing in individual capacity) on ehalf of C 1-1 L L,C___, (name of entity on behalf f whom record was execute in the following representative capacity: (type of authority ch as officer or trustee) (stamp) \ �. Z.114E Jp ., Notary Signature ;� •��f�fl�i� My Commission Expires: NOTARY % SC,Du "UBLIC •'•q�fOF�'p4`��. Sanitary Sewer Easement REV.05/31/19 Meridian City Council Meeting Agenda January 7,2020— Page 173 of 552 0 I E i THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a good and lawful right to convey said easement, and that Grantor will warrant and forever defend the n title a d quiet possessio n thereof against the lawfui claims ms of all per sons whomsoever . THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors , assigns,heirs,personal representatives,purchasers,or transferees of any kind. IN WITNESS WHEREOF, the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: C4 Land LLC&C17 LLC Jim Conqe , ember STATE OF IDAHO ) ) ss County of Ada ) This record was acknowledged before me on 11�1�J�e�—(date)by LrA @C' (name of individual), [complete the following if signing in a representative capacity, o trike the following if signing in an individual capacity] on behalf of �� (name of entity on behalf of whom record was executed), in the following representative capacity: MIA-,\ktA (type of authority such as officer or trustee) I (stamp) rL4 . Notary Signature My Commission Expires: �,(p •••••rrrr•••• •r•11oTAR '% �► Z'AUB LiC IN Fab Sanitary Sewer Easement REV.01/01/2020 I i i GRANTEE: CITY OF MERIDIAN t Tammy de e d, ayor GosT, QO 's O U 2 Attes b hr's nson, ity Cl 11O""O LL "?Off he STATE OF IDAHO, ) j ss. County of Ada ) This record was acknowledged before me on "72020 (date) by Tammy de Weerd i and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City E Clerk,respectively. CHARL5W)WAY COMMISSION #67390 Notary Signature r ; NOTARY PUBLIC My Commission Expires: 1 G r STATE OF IDAHO � MY COMMISSION EXPIRES 3/28/22 I I Sanitary Sewer Easement REV.05/31/19 -c:,.0 e-Ec-,r� 001 5 eW e-v nb . `L G Sawtooth Land Surveying, LLC A[t' -fll P. (208) 398-8104 F: (208) 398-8105 LGG 2030 5. Wa5hmgton Ave., Emmett, ID 83G 17 I Exhibit A December 11, 2019 Sewer Easement No. 2 Stapleton Sub. No. 1 BASIS OF BEARINGS for this legal description is South 003248"West, between an aluminum cap marking the E1/4 corner of Section 25 and 30 and an aluminum cap marking the corner common to Sections 25, 30, 31 and 36, both in T. 3 N., R. 1 W., B.M., City of Meridian, Ada County, Idaho. A parcel of land located in the E1/2 of the SE1/4 of Section 25,T. 3 N., R. 1 W., B.M., City of Meridian, Ada County, Idaho, more particularly described as follows; COMMENCING at an aluminum cap marking the E1/4 corner of said Section 25; Thence South 003248"West, coincident with the east line of said SE1/4 of Section 25, a distance of 633.71 feet; Thence North 89027'12"West, 70.00 feet; Thence North 0032'48"East, parallel with said east line of the SE1/4 of Section 25, 477.84 feet; Thence North 7059'03"West, 2.86 feet to the POINT OF BEGINNING; Thence South 81036'53"West, 134.03 feet; Thence South 51041'59"West, 55.54 feet; Thence South 2105744" East, 65.52 feet; Thence South 0032'48"West, parallel with said east line of the SE1/4 of Section 25, a distance of 160.61 feet; Thence North 89027'12"West, 20.00 feet; Thence North 003248"East, parallel with said east line of the SE1/4 of Section 25, a distance of 156.63 feet; Thence North 2105744"West, 76.52 feet; Thence North 51041'59" East, 75.86 feet; P : 120191, 19201 - S1'APLC FON SUB 1 \Survey\Drawings\ Des (:riptions\ 19201 sewer no 2 clocx Page 11 Meridian City Council Meeting Agenda January 7,2020— Page 175 of 552 �/ i i 0 Thence North 8103653" East, 139.51 feet; Thence South 7059'03" East, 20.00 feet to the POINT OF BEGINNING. The above described parcel contains 8642 square feet more or less. `oNA�LA. N sG a 21 0 j ctjq/Z �r//9�p ZD o OF>oa P : \2019\ 19201 - STAPLETON SUES ( \Survey\Drawings\ Descriptions\ 19201 sewer no 2 docx Page 12 Meridian City Council Meeting Agenda January 7,2020— Page 176 of 552 I I W HARRIS ST. T. 3 N., R 1 W., B.M. L E 114 CORNER SECTION 25 ILLEGIBLE CP&F 9149708 L10 ' G 8642$.R IT' POINT OF BEGINNIN L2 NTS 13 2 a t� ry 3 m 0 y er w Z O^t �D L6 LINE TABLE N 89027'12"W LINE BEARING DISTANCE 70.00' L1 N 7059'03"W 2,86' L2 S 8103653"W 194,03' pNAt L4 t3 S 51°41'S9"W 55,54' L4 S 2105744"E 65,52' <4 O L5 S 0032'48"W 160.61' p VL7 N 89027'12"W 20.00' N 0032'48"E i56.63 a 14 21 N 21°57 44"W 76.52 �, /( N 51°41'S9"E 75,66' 0N 81°3653"E 139,51' � PO��S 7°59'03"E 20.00' W.AMITY RD. 25 30 CP&F i03052681 36 31 PROJECT: OWNERIDEVELOPER: 2030 S. WASHINGTON AVE. DWG# STAPLETON SUBDIVISION NO. 1 EMMETT,ID 83617 19201-EX &,/ SEWER EASEMENT NO. 2 CONGER GROUPA. P; 208)398-8104 PROJECT 0 MERIDIAN,IDAHO F:(208)398-8105 19201 Exhibit B SHEET DATE' 1212019 I-0ad5u1veyi1V,LL-G WWW.SAWTOOTHLS.COM 1 OF 1 Meridian City Council Meeting Agenda January 7,2020— Page 177 of 552 ( �� E IDIAN*,-IZ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 M Item Title: Stapleton Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 1 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.M. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Stapleton Subdivision No. 1 S anitary Sewer and Water M ain Easement No. 1 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/30/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 178 of 552 ADA COUNTY RECORDER Phil McGrane 2020-158704 BOISE IDAHO Pgs=8 BONNIE OBERBILLIG 11/19/2020 08:12 AM ............. CITY OF MERIDIAN, IDAHO NO FEE ADA COUNTY RECORDER Phil McGrane 2020-002507 BOISE IDAHO Pgs=6 VICTORIA BAILEY 0110812020 12:18 PM CITY OF MERIDIAN,IDAHO NO FEE -Stapleton-SUbdiVigidn NO;1. SnIlItAry Solve),&'WaLer Win EimlmentNuttiben Tdqntify this Easement by sequential numborifPtojectcontains RE-,RECORD TO CORRECT NAME OF GRANTOR SANITARY SE,VVE R AND WATER MAIN EASE ME,NT C4 Land LLC 2 nua7 THIS Easement A cement made this'2111 day of JVnUa 202D, between-f+9'� ('Grahtoe%:and the City ofMorldian ptildaho Municipal Corp-pratio1j('Graqte6*')! WHEREAS,the Grantor desires to provide a sanitary sewer and-water main right-of-way across the premises and property hereinafter particu arly bounded and described;and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to b6-cbristruet6dby ofhors;and WHEREAS,it,will be necessary to.maintain and service said pipelines from time to time by the Grantee; NOW,TBEREFORE,In consideration of the benefits:to be received by the Grantor,and other good and v414pble, consideration, the Grantor goes hereby-.,give,.grant and convey unto the Grantee th e rIgbt-Qi-way for an easement for the,operation and maintenance of sanitary power and water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary .and water main8and their allied facilities,tog ether geffier with their maintenance',repair and replacement at the convenience of the Grantee,with:the flee right of access to such facilities-at-say-and 411-times. TO HAVE AND TO HOLD,the said easement and right-of-way-unto the said Grantee, ifs successorsand'assign5 forever. IT IS WTRES9_tY'UNDPRST00D AND AGREED,by and between the parties hereto, that after making Yepairsor performing other maintenance,Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance:However; Grantee shall not be responsible for repairing, replacing or restoring-anything placed within the area described in this easement that was placed there in violation ofthip easement, THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement,which would interfere with the use:of said easainent,for the Sanitary Sewer and Water Main Easem6nt REV.05/3112019 Proiect Name(Subdivision): Stapleton Subdivision No. 1 Snnitat•v Sewer&Water Main Easement Number: 1 Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information). RE-RECORD TO CORRECT NAME OF GRANTOR SANITARY SEWER AND WATER MAIN EASEMENT C4 Land LLC THIS Easement Agreement, made this I day of 20�between Z77"'bC.— ("Grantor"), and the City of Meridian,an Idaho Municipal C • oration("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: i (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such j facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area w described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV.05/31/2019 f � purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of t right- of-way and easement hereby granted shall become part of, or lie within the bon aries of any public street, then, to such extent, such right-of-way and easement her y granted which lies within such boundary thereof or which is a part thereof, s I cease and come null and void and of no further effect and shall be completely reli uished. T RANTOR does hereby covenant with the Grantee that Grant is lawfully seized and po essed of the aforementioned and described tract of land, d that Grantor has a good an wful right to convey said easement, and that Grantor ill warrant and forever defend the 'tle and quiet possession thereof against the la ul claims of all persons whomsoever. THE COVEN A S OF GRANTOR made herein s 1 be binding upon Grantor's successors, assigns, irs,personal representatives,pu asers,or transferees of any kind. IN WITNESS WHERE the said parties of the rst part have hereunto subscribed their signatures the day and yea rst herein above w ' en. E GRANTOR: C STATE OF IDAHO ) ss County of Ada ) This record wa acknowledged before me n a rs.13 zott3ate) by vu f (name of individual), [complet the following if signing in a representative acity, or strike the following if signing an individual capacity] on behalf of C, (name of entity on be If of whom record was executed), ' the following representative capacity: _ (type of author' such as officer or trustee) (stamp) ,��,uuq,p•. t�4�Q`•`"••'`•';Ssf'• Notary Signature ` • J1•i • r t40TAR}••� My Commission Expires: .elm rlk-3 rycl j*; �::::•�••Q.�•••�•••�,�T� OF Sanitary Sewer and Water Main 1paSement REV.05/31/2019 Meridian City Council Meeting Agenda January 7,2020— Page 180 of 552 THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right- of-way and easement hereby granted shall become part of, or lie within the boundaries of any public street, then, to such extent, such right-of-way and easement hereby granted which lies within such boundary thereof or which is a part thereof, shall cease and become null and void and of no further effect and shall be completely relinquished. THE GRANTOR does hereby covenant with the Grantee that Grantor is lawfully seized and possessed of the aforementioned and described tract of land, and that Grantor has a G good and lawful right to convey said easement, and that Grantor will warrant and forever defend the title and quiet possession thereof against the lawful claims of all persons whomsoever. i THE COVENANTS OF GRANTOR made herein shall be binding upon Grantor's successors,assigns,heirs,personal representatives,purchasers,or transferees of any kind. v IN WITNESS WHEREOF,the said parties of the first part have hereunto subscribed their signatures the day and year first herein above written. GRANTOR: AA 8 Jim Conger,M er STATE OF IDAHO ) ss County of Ada ) This record was acknowledged before me on 8 a (date) by Mi to tokde r (name of individual), [complete the following if signing in a representative ca acity, orp�t ike the following if signing in an individual capacity] on behalf of I " dip- (name of entity on behalf of whom record was executed), in the following representative capacity: 'M JLyy%-� (type i of authority such as officer or trustee) GQ.••••'..e ...••��0, (stamp) 14OTAR j,s r • t Notary Signature s 0-PUBL1C,%N My Commission Expires: `36(laao ,,�••;'•No..20T 60 .•0 •.lei •••• .••• OF 1pP•�. I9alitii'`y ewer and Water Main Easement REV.01/01/2020 GRANTEE: CITY OF MERIDIAN i 1{ I Tammy de e rd,Mayor Pjeo nuc�Sr, 2Q '� O o U �' 2 City of /V/ V g IDS, j tte h sn.City Clerk ` I D A H D o } y� SEAL �e I ICl- STATE F IDAHO, ) FRoltheTfk P ss, County of Ada ) I j ! This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as f Mayor and City Clerk,respectively. 1 / , (stamp) (,Yrl�� t�� vt 1(✓�(, f CHARLENE WAY Notary Signature COMMISSION #67390 My Commission Expires; NOTARY PUBLIC STATE OF IDAHO j MY COMMISSION EXPIRES 3/28/22 B 'v k I 4 I i I I Sanitary Sewer and Water Main Easement REV.05/31/2019 5 ki t l nc) - ��j��' I I Sawtooth Land Surveying, LLC P. (208) 398-8104 P: (205)398-8105 2030 5. Wa5hmgton Ave., Emmett, ID 83G 17 j Exhibit A j December 4, 2019 Sewer/Water Easement No. 1 Stapleton Sub. No. 1 j BASIS OF BEARINGS for this legal description is South 003248"West, between an aluminum cap marking the E1/4 corner of Section 25 and 30 and an aluminum cap marking j the corner common to Sections 25, 30, 31 and 36, both in T. 3 N., R. 1 W., B.M., City of Meridian,Ada County, Idaho. A parcel of land located in the E1/2 of the SE1/4 of Section 25,T. 3 N., R. 1 W., B.M., City of i Meridian,Ada County, Idaho, more particularly described as follows, COMMENCING at an aluminum cap marking the E1/4 earner of said Section 25; South 0°3248"West coincident with the east line of said SE1 4 of Section 25 a Thence So / I a t distance of 633.71 fee Thence North 89027'12"West, 70.00 feet to a 5/8" rebar cap PLS 14221; I Thence South 0032'48"West, parallel with said east line of the SE1/4 of Section 25, a distance of 751.37 to a 5/8"rebar cap PLS 14221; : I Thence North 89°27'12"West, 168.27 feet to the beginning of a tangent curve; Thence 88.88 feet along the arc of said curve to the left, with a central angle of 16058'30", a radius of 300.00 feet subtended by a chord bearing South 82003'33"West, 88.56 feet to the beginning of a reverse curve; i Thence 89.63 feet along the arc of said curve to the right, with a central angle of 17007'04"1 a radius of 300.00 feet subtended by a chord bearing South 82007'50"West, 89.30 feet; a Thence North 89018'38"West, 144.81 feet; I � Thence North 003248"East, parallel with said east line of the SEi/4 of Section 25, a distance of 79,82 feet; Thence North 89017'55"West, 66.00 feet; Thence North 0032'48"East, parallel with said east line of the SE1/4 of Section 25, a distance of 105.78 feet; I r P :\2019\ 19201 - ST'APLFTON SUB 1 \Surveyl0rativings\Descriptions\ 19201 sewer water no 1 , docx Page 11 I Meridian Gi y ounce eating Agenda January 7,2020— Page 182 of 552 i � Thence North 89027'12"West, 2.00 feet; Thence North 003248"East, parallel with said east line of the SEi/4 of Section 25, a distance of 241.00 feet; Thence North 89027'12"West, 4.00 feet to the POINT OF BEGINNING; Thence continuing North 89027'12"West, 41.00 feet; Thence North 003248"East, parallel with said east line of the SE1/4 of Section 25, a distance of 41.00 feet; Thence South 89027'12"East, 41.00 feet; Thence South 0113248"West, parallel with said east line of the SE1/4 of Section 25, 41.00 feet to the POINT OF BEGINNING. The above described parcel contains 1681 square feet more or less. ,0AL LANQ �,GE 1 tSG� 21 d 0 4pt POA��'Q` I i 0 I I I I P :\2019\ 19201 - STAPLETON SUES 1 \Survey\Drawings\Descriptions\ 192.01 sewer water no 1 . docx Page 12 r , Meridian City Council Meeting Agenda January 7,2020— Page 183 of 552 Exhibit B SECTION 25 T, 3 N., R. 1 W. W.HAWS ST.— E 114 COR,,SEC,25 ILLEGIBLE CP&F9149708 , Tom" NTS _ L5 �NII-2712"W 70,00, - /�� � t.091 r( W.HANIKEN 5T. got •U • � i DA-AIL 8 N.T,S. ( o $I LINETABLE LEGEND tn � NEB p A CE i I W I 027 FOUND ALUMINUM r4p I69°27 t2 t.00 .p SET 518"REBARICAP L6 S 0 3248 t.w10 CALCULATED POINT b I CURVETABLE I M ICURVE JARCLEffGM 11VIAWS[DELTA A GLE C ORD NG 0 68.88 3 °5 0 S Z°03 3 88,5 I tn Q 6963 Waluly JP07VI" S82 0750' 69. 0 •� 4"Ll � i S DETAIL A �I of I I 2• 89017155"W• 66.00'� W i � � N 8927'12"W 168,27' • N69°1038"W 144,81' C2 oNNt AND y� EN sG t1j� �G W.AM17Y RD` 25 30 a O CP8(F 103052681 36 31 i L1. �pP o�Rc Po", PROJECP OWNERIDEVELOPER, 2030 S. WASHINGTON AVE. DWG# SEWERIWATER EASEMENT NO, 1 EMMEIT,ID 83617 19201-EX STAPLETON SUB.NO, I CONGER GROUP P:(208)398-8104 PROJECT# MERIDIAN,IDAHO T , ^Or y-� F.(208)398-8105 19201 Exbibit B SHEET DATE. 1212019 1NWW.S4WT0OTHLS.COM 1 OF1 Meridian City Council Meeting Agenda January 7,2020— Page 184 of 552 I 1 J!rojeet Name (Subdivision): Stapleton Subdivision No. I Sanitaij Seaver & Water Main Easement Number: 1 — Identify this Easement by sequential number if Project contains more than one easement of this type. (See Instructions for additional information), ADA COUNTY RECORDER Phil McGrane 2020-002507 BOISE IDAHO Pgs=6 VICTORIA BAILEY 01/08/2020 12:18 PM CITY OF MERIDIAN, IDAHO NO FEE 4 THIS Easement Agreement, made this 7th day of January 2020 between C17 LLC — a ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an casement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: mism The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 05/31/2019 St ----O M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 0 o f 5 5 2 GRANTEE: CITY OF MERIDIAN Tammy de Clerk STATE OF IDAHO, ) ss. County of Ada ) O�QO�P-QED AUGUST, (•Ily U� E IDIAN�- y SEAL W the This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Notary Signature �� a ,�_ � �� My Commission Expires: t7 Sanitary Sewer and Water Main Easement REV. 05/31/2019 ►�r1 ' t7 1 5� r 3 n �� M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 2 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 3 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 4 o f 5 5 2 �/rE IDIZ IAN*,----- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 N Item Title: Stapleton Subdivision No. 1 Sanitary Sewer and Water Main Easement No. 2 Meeting Notes: 9 I TEM SHEET C ouncil Agenda I tem - 3.N. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Stapleton Subdivision No. 1 S anitary Sewer and Water M ain Easement No. 2 AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 12/30/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 185 of 552 ADA COUNTY RECORDER Phil McGrane 2020-002508 BOISE IDAHO Pgs=6 VICTORIA BAILEY 01/08/2020 12:18 PM CITY OF MERIDIAN, IDAHO NO FEE Project Name LSubdivision): Stapleton Subdivision No. '1 - Sanitary Sanitaty Seiver & Water Main Easement Number: 2 Identify this Easement by sequential number it'Project contains more than one easement of this type. ( See Instructions for additional information). U-MWICIUMP W11 NuffrAffik"D ii MMM-NMINM THIS Easement Agreement, made this 7th day of January . 2020 . between C17 LLC C'Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor desires to provide a sanitary sewer and water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the sanitary sewer and water is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer and water mains over and across the following described property: The easement hereby granted is for the purpose of construction and operation of sanitary sewer and water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said easement, for the Sanitary Sewer and Water Main Easement REV. 05/31/2019 �5� M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 7 o f 5 5 2 GRANTEE: CITY OF MERIDIAN Tammy de )We'e(d,,, Mayor A STATE OF IDAHO, ) : ss. County of Ada ) p AUGUST �1 9 a z 01 - E MAID "> w fthe This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. (stamp) CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 w C� Notary Signature My Commission Expires: c 7 d Sanitary Sewer and Water Main Easement REV. 05/31/2019 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 8 9 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 9 0 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 9 1 o f 5 5 2 �/rE IDIAN*,-----IZ I DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 O Item Title: Turf Farm Subdivision No. 1 Sanitary Sewer Easement Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.O. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Turf Farm S ubdivision No. 1 Sanitary S ewer E asement AT TAC HM E NT S: Description Type Upload D ate E asement E xhibit 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 192 of 552 Project Name (Subdivision): Turf Farm Subdivision No. I Water Main Easement Number: Identify this Easement by sequential number if Project contains more than one Water Main easement. ( See Instructions for additional information). ADA COUNTY RECORDER Phil McGrane 2020-002509 BOISE IDAHO Pgs=5 BONNIE OBERBILLIG 01/08/2020 12:19 PM CITY OF MERIDIAN, IDAHO NO FEE WATER MAIN EASEMENT THIS Easement Agreement, made this 7th day of January , 2020 between Brighton Investments LLC ("Grantor"), and the City of Meridian, an Idaho Municipal Corporation ("Grantee"); WHEREAS, the Grantor 'desires to provide a water main right-of-way across the premises and property hereinafter particularly bounded and described; and WHEREAS, the water main is to be provided for through underground pipelines to be constructed by others; and WHEREAS, it will be necessary to maintain and service said pipelines from time to time by the Grantee; NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other good and valuable consideration, the Grantor does hereby give, grant and convey unto the Grantee the right-of-way for an easement for the operation and maintenance of water mains over and across the following described property: (SEE ATTACHED EXHIBITS A and B) The easement hereby granted is for the purpose of construction and operation of water mains and their allied facilities, together with their maintenance, repair and replacement at the convenience of the Grantee, with the free right of access to such facilities at any and all times. TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's successors and assigns forever. IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that after making repairs or performing other maintenance, Grantee shall restore the area of the easement and adjacent property to that existent prior to undertaking such repairs and maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring anything placed within the area described in this easement that was placed there in violation of this easement. THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any permanent structures, trees, brush, or perennial shrubs or flowers within the area described for this easement, which would interfere with the use of said *easement, for the purposes stated herein. THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of- way and easement hereby granted shall become part of, or lie within the boundaries of any Water Main Easement Version 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 9 4 o f 5 5 2 GRANTEE: CITY OF MERIDIAN Tammy de We6A, Mayor A est Johnson, City STATE OF IDAHO, ) ss, County of Ada ) AUGvsr . �s w• t City of 1 ISR -- � "` IDAHO � SEAL the This record was acknowledged before me on 1-7-2020 (date) by Tammy de Weerd and Chris Johnson on behalf of the City of Meridian, in their capacities as Mayor and City Clerk, respectively. CHARLFWWAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 Water I ,,Ipin Easement a& -W-EL Notary Signature /) My Commission Expires: 0 Wy -40 9A Version 05/31/19 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 9 6 o f 5 5 2 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 1 9 7 o f 5 5 2 CDAHOIDIAN*,----- ��wlIZ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 P Item Title: Final Plat for Rapid Creek Subdivision No. 2 (H-2019-0116) By Trilogy Idaho. Located at 4435 N. Black Cat Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.P. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal P lat for Rapid Creek Subdivision No. 2 (H-2019-0116) by T rilogy Idaho, L ocated at 4435 N. B lack Cat Rd. C lic k Here for Applic ation Materials AT TAC HM E NT S: Description Type Upload D ate S taff Report S taff Report 12/24/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 198 of 552 Page 1 HEARING DATE: January 7, 2020 (tabled from: 12/17/2019) TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0116 Rapid Creek Sub. No. 2 LOCATION: East side of N. Black Cat Rd., ¼ mile south of W. McMillan Rd. at 4435 N. Black Cat Rd. (S0433110560) I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 59 building lots and 8 common lots on 11.51 acres of land in the R-8 zoning district. II. APPLICANT INFORMATION A. Applicant: Trilogy Idaho – 9839 W. Cable Car, Ste. 100, Boise, ID 83709 B. Owner: Endurance Holdings – 1977 Overland Rd., Meridian, ID 83642 C. Representative: Kent Brown, Kent Brown Planning Services – 3161 E. Springwood Dr., Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. The proposed plat contains the same STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda January 7, 2020 – Page 199 of 552 Page 2 number of building lots and common area as shown on the preliminary plat. Therefore, Staff finds the proposed plat is in substantial compliance with the approved preliminary plat as required. A segment of the City’s multi-use pathway system is proposed as an amenity along the Five Mile Creek. IV. DECISION Staff: Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 8/3/2017) Meridian City Council Meeting Agenda January 7, 2020 – Page 200 of 552 Page 3 B. Final Plat (date: 9/30/2019) Meridian City Council Meeting Agenda January 7, 2020 – Page 201 of 552 Page 4 Meridian City Council Meeting Agenda January 7, 2020 – Page 202 of 552 Page 5 C. Landscape Plan (dated: 9/28/19) Meridian City Council Meeting Agenda January 7, 2020 – Page 203 of 552 Page 6 D. Common Driveway Exhibit VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2017-0117, Development Agreement #2018-052341). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Engineer’s signature on the previous phase final plat; or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Bailey Engineering, Inc., stamped on 9/30/2019 by Gregory G. Carter, included in Section VII.B shall be revised as follows: Meridian City Council Meeting Agenda January 7, 2020 – Page 204 of 552 Page 7 a. Modify Note #7 as follows: “. . . and Lots 1 and 22, Block 3, are common lots . . .” b. Modify Note #8 as follows: “. . . recorded as Inst. 2018-052341, records of . . .” c. Note #9: Include recorded instrument number for the ACHD license agreement. d. Note #10: Include recorded instrument number for the NMID license agreement. e. Note #12: Include recorded instrument number for the ACHD permanent easement. f. Note #13: Include the recorded instrument number for the sewer and water easement. g. Note #14: Include the recorded instrument number for the ACHD temporary easement. h. Correct spelling of “W. Grand Rapids Dr.” per the street name approval letter. i. Include a note stating which lots will be accessed via the common driveway; if an abutting property has the required minimum street frontage, that property is not required to take access from the common driveway. In this situation, the abutting property’s driveway shall be on the opposite side of the shared property line away from the common driveway in accord with UDC 11-6C-3D.5. 5. The landscape plan prepared by Jensen Belts Assoc., dated 9/28/19 is approved as submitted. 6. A 14-foot wide public use easement is required to be submitted to the Planning Division for the multi-use pathway along the Five Mile Creek prior to signature on the final plat by the City Engineer. 7. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2017-0117 included in the Development Agreement. 8. The common driveway shall be constructed in accord with the standards listed in UDC 11-6C- 3D; development of lots accessed by common driveways shall be consistent with the exhibit in Section V.D. 9. Address signage shall be provided at the public street for the homes accessed via the common driveway for emergency wayfinding. 10. The existing structures on the site shall be removed prior to the City Engineer’s signature on the final plat. 11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A Floodplain Development Permit is required for this development. Please contact Jason Korn in the Public Works Department with any questions. 2. It is anticipated that ground water is at approximately two -feet below the surface as measured in the on-site monitoring wells. It may be necessary to substantially fill the subject property to increase the clearance above high static ground water. Applicant has indicated that they will be constructing slab on grade foundations in lieu of the traditional crawl space foundations to address this concern. It has been reported that additional test well monitoring data has been collected since the July 2017 report date. This new data will need to be submitted to the Community Development Department with the submittal of development construction plans. 3. All excavations caused by demolition, removal of animal carcasses, grubbing of ditches or the Meridian City Council Meeting Agenda January 7, 2020 – Page 205 of 552 Page 8 existing ponds are to be backfilled with structural fill. 4. All areas receiving structural fill will need to be inspected and tested per the recommendations of Site Consulting, LLC. Inspection/test results will need to be submitted to the Meridian Building Section prior to the development being released for building permits. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 9. A letter of credit or cash surety in the amount of 110% will be required for al l incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply Meridian City Council Meeting Agenda January 7, 2020 – Page 206 of 552 Page 9 with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Meridian City Council Meeting Agenda January 7, 2020 – Page 207 of 552 Page 10 Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda January 7, 2020 – Page 208 of 552 E IDIAN*,-------IZDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 Q Item Title: Final Order for Bainbridge Subdivision No. 11 (H-2019-0125) By Brighton Investments, LLC. Located at the SE Corner of W. Chinden Blvd./Hwy 20/26 and N. Tree Farm Way Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.Q. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for Bainbridge S ubdivision No. 11 (H-2019-0125) by Brighton Investments, L L C , Located at the S E C orner of W. Chinden Blvd./Hwy 20/26 and N. T ree F arm Way AT TAC HM E NT S: Description Type Upload D ate F inal Order Findings/Orders 12/23/2019 E xhibit A E xhibit 12/23/2019 E xhibit B E xhibit 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 209 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE SUBDIVISION NO. 11 – FP H-2019-0125 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 17, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 106 BUILDING LOTS, 6 COMMON LOT AND 7 OTHER LOTS ON 23.45 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR BAINBRIDGE SUBDIVISION NO. 11 BY: BRIGHTON INVESTMENTS, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0125 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 17, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING BAINBRIDGE SUBDIVISION NO. 11, LOCATED IN A PORTION OF THE NORTH ½ OF THE NORTHEAST ¼ AND A PORTION OF THE EAST ½ OF THE NORTHEAST ¼ OFHTE NORTHWEST ¼ OF SECTION 27, TOWNSHIP 4 NORTH, RANGE 1 WEST, Meridian City Council Meeting Agenda January 7, 2020 – Page 210 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE SUBDIVISION NO. 11 – FP H-2019-0125 Page 2 of 3 B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 9/26/19, by AARON L. BALLARD, PLS, SHEET 1 OF 6,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 17, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kody Daffer, Brighton Corporation, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at Meridian City Council Meeting Agenda January 7, 2020 – Page 211 of 552 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 7th day of January , 2020. By: cUS; l Tammy de d 'so Mayor, City Meridian ov KL AV City Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: %SCJ Dated: ! ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR BAINBRIDGE SUBDIVISION NO. 11— FP H-2019-0125 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 12/17/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0125 Bainbridge Subdivision No. 11 LOCATION: Southeast corner of W. Chinden Blvd./ SH 20-26 and N. Tree Farm Way, in the NE ¼ of Section 27, T.4., R.1W. (Parcel #S0427120710) I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 106 building lots, 6 common lots, and 7 other lots on 23.45 acres of land in the R-15 zoning district. This project was included in the Bainbridge North Subdivision preliminary plat but will be constructed as the 11th phase of Bainbridge Subdivision, the development to the south. II. APPLICANT INFORMATION A. Applicant: Brighton Investments, LLC – 2929 W. Navigator Dr., Ste. 400, Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Kody Daffer, Brighton Corporation – 2929 W. Navigator Dr., Ste. 400, Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat (H-2019-0074 – Bainbridge North) in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots and common area is the same as shown on the approved STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda January 7, 2020 – Page 213 of 552 Page 2 preliminary plat, staff deems the final plat in substantial compliance with the approved preliminary plat. IV. DECISION Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 6/6/19) Meridian City Council Meeting Agenda January 7, 2020 – Page 214 of 552 Page 3 B. Final Plat (date: 9/26/2019) Meridian City Council Meeting Agenda January 7, 2020 – Page 215 of 552 Page 4 Meridian City Council Meeting Agenda January 7, 2020 – Page 216 of 552 Page 5 Meridian City Council Meeting Agenda January 7, 2020 – Page 217 of 552 Page 6 C. Landscape Plan (dated: 10/21/2019) Meridian City Council Meeting Agenda January 7, 2020 – Page 218 of 552 Page 7 Meridian City Council Meeting Agenda January 7, 2020 – Page 219 of 552 Page 8 Meridian City Council Meeting Agenda January 7, 2020 – Page 220 of 552 Page 9 Meridian City Council Meeting Agenda January 7, 2020 – Page 221 of 552 Page 10 D. Common Driveway Exhibit VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2019-0074, Development Agreement #2018-047368 – Bainbridge North Subdivision). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council’s approval of the preliminary plat (by September 24, 2021), or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering stamped on 9/26/2019 by Aaron L. Ballard, included in Section VII.B shall be revised as follows: References (Sheet 1): a. R4.: Include Book and Page numbers Notes (Sheet 4): b. Note #1: “. . . approved with the Planned Unit Development (H-2019-0074) . . .” c. Note #12: Include the recorded instrument number of the sewer and water easement. d. Note #19: Include recorded instrument number for ACHD license agreement. Meridian City Council Meeting Agenda January 7, 2020 – Page 222 of 552 Page 11 e. Depict zero (0) lot lines on those lots that have shared walls as shown on the site plan approved with the planned development (i.e. all perimeter lots adjacent to W. Chinden Blvd./SH 20-26, N. Tree Farm Way and W. Lost Rapids Dr. except for Lots 17-22, Block 1). f. Make any changes necessary to accommodate 14 additional parking spaces for guests dispersed between Lot 92, Block 1 and the eastern common lot (shown as Lot 154 on the preliminary plat) in Phase 2 in accord with preliminary plat condition #VIII.A.2b. 5. The landscape plan prepared by Alyssa Yensen, KM Engineering, dated 10/21/19, needs to be revised prior to signature on the final plat by the City Engineer, as follows: a. Two (2) additional trees are required in the street buffer along W. Chinden Blvd./SH 20-26 per the standards listed in UDC 11-3B-7C.3b, which require one (1) tree per 35 linear feet. b. At a minimum, one (1) tree shall be added in the common area with the micro-path between Lots 48 and 49, Block 1 in accord with UDC 11-3B-12C.2. c. Depict a 10-foot wide compacted gravel shoulder meeting the construction standards of ACHD and landscaping (lawn or other vegetative groundcover) along W. Chinden Blvd./SH 20-26 if the unimproved right-of-way is 10 feet or greater from edge of pavement to edge of sidewalk or property line in accord with UDC 11-3B-7C.5. A license agreement will be required with ACHD for any improvements within the right-of-way. d. Depict 14 additional parking spaces for guests dispersed between Lot 92, Block 1 and the eastern common lot (shown as Lot 154 on the preliminary plat) in Phase 2 in accord with preliminary plat condition #VIII.A.2b. e. Depict the location of the gates across the private street entries to the development; the gates shall be located a minimum of 50 feet back from the ultimate edge of right -of-way to the connecting public street to allow sufficient stacking distance as set forth in UDC 11-3F-4A.4. f. The detail (#8 on Sheet L1.5) for the noise abatement buffer for residential uses adjacent to SH-20/26/Chinden Blvd. shall be revised to comply with the standards listed in UDC 11 -3H- 4D.3. Wood fencing doesn’t qualify as a sound attenuating material; if a wall is proposed, it shall be impervious concrete or stucco or other appropriate sound attenuating material. The Director may approve alternative compliance as set forth in 11-5B-5 where the Applicant has a substitute noise abatement proposal in accord with ITD standards and prepared by a qualified sound engineer as set forth in UDC 11-3H-4D.4. g. Depict the footprint for the community center on Lot 119, Block 1. 6. Parking is only allowed on one side of the internal private streets; the opposite sides shall be signed “No Parking – Fire Lane.” Parking should be provided on the sides in front of the alley accessed units rather than in front of the patio homes with front accessed garages. 7. No parking is allowed in alleys or within street sections where medians are proposed; install “No Parking – Fire Lane” signage accordingly. The parallel parking spaces off the alleys are allowed. 8. Provide address signage at the private street for homes on Lots 6 and 7, Block 1 accessed by the common driveway for emergency wayfinding purposes. 9. Development of Lots 4, 6-8, Block 1 shall be consistent with the common driveway exhibit in Section V.D. 10. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveway on Lot 5, Block 1, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. Meridian City Council Meeting Agenda January 7, 2020 – Page 223 of 552 Page 12 11. A community center is required to be constructed on Lot 119, Block 1 as proposed with the preliminary plat. A Certificate of Zoning Compliance and Administrative Design Review application shall be submitted to the Planning Division and approved prior to application for a building permit. A building permit is allowed to be issued for the community center prior to recordation of the final plat. 12. All attached structures are required to comply with the residential design standards listed in the Architectural Standards Manual. An administrative design review application shall be submitted to the Planning Division and approved prior to submittal of building permit applications; one design review application may be submitted for the overall development. 13. Staff’s failure to cite specific ordinance provisions or conditions from the conditional use permit/planned development, preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. The street lighting plan submitted with the application appears to comply with Meridian City Standards based on a preliminary review. Please ensure that all existing streetlights are shown on the street light plans. Applicant shall enter into a future streetlight installation agreement for the streetlights on W. Chinden Boulevard (Hwy 20/26). The agreement shall be for the installation of 4 Type-1 streetlights. Contact the Transportation and Utility Coordinator at 898-5500 for additional details. 2. Consider realigning sewer mainline D on Sheet C5.1. We would prefer to avoid having the 8-inch main ran in such close of proximity to the seepage bed. Also, please revise manhole SSMH #G-1 inverts to carry the 0.10' drop through the manhole. General Conditions: 3. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 4. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 5. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 6. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 8. The City of Meridian requires that the owner post with the City a performance surety in the amount Meridian City Council Meeting Agenda January 7, 2020 – Page 224 of 552 Page 13 of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. The City of Meridian requires that the owner post to the City a warra nty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 10. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 11. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 12. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 13. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 14. Developer shall coordinate mailbox locations with the Meridian Post Office. 15. All grading of the site shall be performed in conformance with MCC 11-1-4B. 16. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 17. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 18. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 19. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator Meridian City Council Meeting Agenda January 7, 2020 – Page 225 of 552 Page 14 at 898-5500 for information on the locations of existing street lighting. 21. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 22. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 23. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888- 5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 24. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 25. The City of Meridian requires that pressurized irrigation systems be supplie d by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda January 7, 2020 – Page 226 of 552 Chris Johnson From: Kody Daffer < kdaffer@ brig htoncorp.com > Sent: Monday, December 9, 2019 2:02 PM To: Sonya Allen; Adrienne Weatherly; Charlene Way; Chris Johnson Cc: Jon Wardle; Bill Parsons; Bruce Freckleton Subject: RE: Bainbridge Sub. 11 - FP H-2019- 0125 Staff Report for Dec. 17th Council Mtg External Sender - Please use caution with links or attachments. All, We have reviewed the staff report and analysis, and agree with the conditions of approval. We request that this item be placed on City Council consent agenda on December 17th. Kody Daffer Cell 208.871.3812 From: Sonya Allen <sallen@meridiancity.org> Sent: Monday, December 9, 2019 9:53 AM To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way <cway@meridiancity.org>; Chris Johnson cjohnson@meridiancity.org> Cc: Kody Daffer <kdaffer@brightoncorp.com>; Jon Wardle <jwardle@brightoncorp.com>; Bill Parsons bparsons@meridiancity.org>; Bruce Freckleton <bfreckleton@meridiancity.org> Subject: Bainbridge Sub. 11 - FP H-2019-0125 Staff Report for Dec. 17th Council Mtg Attached is the staff report for the proposed final plat for Bainbridge Sub. 11. This item is scheduled to be on the City Council agenda on Dec. 17th. The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Kody - Please submit a written response to the staff report to the City Clerk's office (cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Sonya Allen I Associate Planner City of Meridian I Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 1 Fax: 208-489-0578 C -1E ID, Built for Business, Designed for Living EXHIBIT B Meridian City Council Meeting Agenda January 7, 2020 – Page 227 of 552 U013013 All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request unless exempt from disclosure by law. Meridian City Council Meeting Agenda January 7, 2020 – Page 228 of 552 C/rE IDIRAN?- � J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 R Item Title: Final Order for Rackham Subdivision (H-2019-0128) By BVA Development. Located at 1020 S. Eagle Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.R. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for Rackham S ubdivision (H-2019-0128) by B VA D evelopment, L ocated at 1020 S. Eagle Rd. AT TAC HM E NT S: Description Type Upload D ate F inal Order Findings/Orders 12/23/2019 E xhibit A E xhibit 12/23/2019 E xhibit B E xhibit 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 229 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RACKHAM SUBDIVISION – FP H-2019-0128 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 17, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 20 BUILDING LOTS ON 51.59 ACRES OF LAND IN THE C-G ZONING DISTRICT FOR RACKHAM SUBDIVISION BY: BVA DEVELOPMENT APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0128 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 17, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING RACKHAM SUBDIVISION, SITUATED IN THE N. ½ OF THE S.W. ¼ OF SECTION 16, TOWNSHIP 3 NORTH, RANGE 1 EAST OF THE BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 12/10/2019, by FRITZ Meridian City Council Meeting Agenda January 7, 2020 – Page 230 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RACKHAM SUBDIVISION – FP H-2019-0128 Page 2 of 3 BROWNELL, PLS, SHEET 1 OF 5,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 17, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Geoffrey, Wardle, Clark Wardle, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at Meridian City Council Meeting Agenda January 7, 2020 – Page 231 of 552 issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the January , 2020. O�PiED Ao(,� J Attest: 0e -Q �_ City of E IDIAN#4--� IDAHO C o � SEAL 4 P City Clerl 7th By: Tammy de Wye/'d Mayor, City V Meridian day of Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: (�h 6'� 11'"L &JOT , Dated: t -q -A oac- ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR RACKHAM SUBDIVISION — FP H-2019-0128 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 12/17/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0128 Rackham Subdivision LOCATION: Southeast corner of I-84 & S. Eagle Rd. at 1020 S. Eagle Rd. (S1116325510) I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 20 building lots on 51.59 acres of land in the C-G zoning district. II. APPLICANT INFORMATION A. Applicant: BVA Development – 2775 W. Navigator Dr. #220, Meridian, ID 83642 B. Owner: BVABC Eagle View, LLC – 2775 W. Navigator Dr., 2nd Floor, Meridian, ID 83642 C. Representative: Geoffrey Wardle, Spink Butler, LLP – 251 E. Front Street, #200, Boise, ID 83702 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the standards listed in UDC 11-6B-3C.2. The proposed plat contains the same number of building lots as shown on the preliminary plat. Therefore, Staff finds the proposed plat is in substantial compliance with the approved preliminary plat as required, subject to the conditions in Section VI. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda January 7, 2020 – Page 233 of 552 Page 2 IV. DECISION Staff: Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 5/3/2019) Meridian City Council Meeting Agenda January 7, 2020 – Page 234 of 552 Page 3 B. Final Plat (date: 12/10/2019) Meridian City Council Meeting Agenda January 7, 2020 – Page 235 of 552 Page 4 Meridian City Council Meeting Agenda January 7, 2020 – Page 236 of 552 Page 5 C. Landscape Plan (dated: 10/25/19) Meridian City Council Meeting Agenda January 7, 2020 – Page 237 of 552 Page 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 238 of 552 Page 7 Meridian City Council Meeting Agenda January 7, 2020 – Page 239 of 552 Page 8 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0126, Development Agreement #2019-037825; and H-2019-0081, amended Development Agreement #2019-088365). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council’s approval of the preliminary plat (by July 23, 2021); or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Horrocks Engineers, stamped on 12/10/2019 by Fritz Brownell, included in Section VII.B shall be revised as follows: a. Modify Note #10 as follows: “. . . Instrument No. 2019-037825. . .” b. There are two notes under note #10; include a separate note for the NMID license agreement. c. Note #12: Include recorded instrument number. d. Note #13: Include the recorded instrument number for the ACHD license agreement. Meridian City Council Meeting Agenda January 7, 2020 – Page 240 of 552 Page 9 e. Note #14: Include the recorded instrument number for the NMID license agreement. f. Note 15: Include the recorded instrument number for the CC&R’s. g. Re-number Note 13 (currently shown after note #15) and include information on what the temporary license agreement is for. h. The buffer along S. Silverstone Way shall be depicted on a common lot or on a permanent dedicated buffer maintained by the business owners’ association in accord with UDC 11-3B-7C.2b. j. Add a note referencing the recorded instrument number for the cross-access easement and maintenance agreement for the (east/west) shared driveway with the property to the south along the southern boundary of the site west of S. Silverstone Way (depicted as #18); submit a recorded copy of the easement agreement to the Planning Division. 5. The landscape plan prepared by Baer Design Group, LLC, dated 10/25/19, shall be revised as follows: a. Trees planted within the clear vision triangle adjacent to S. Silverstone Way shall be pruned to a minimum height of 8 feet above the ground or sidewalk surface and 14 feet above the adjacent street surface as set forth in UDC 11-3A-3B.2; or, they shall be relocated outside of the vision triangle. b. Adjacent to I-84, if the unimproved right-of-way is 10 feet or greater from the edge of pavement to edge of sidewalk or property line, a 10-foot wide gravel shoulder shall be maintained meeting the construction standards of the transportation authority and the remainder shall be landscaped with lawn or other vegetative groundcover; a license agreement is required for any landscape improvements within the right-of-way, as set forth in UDC 11-3B-7C.5. Note: Although not required with this application, a 25-foot wide landscape buffer to adjoining residential uses is required with lot development in accord with the standards listed in UDC 11-3B-9C as applicable. 6. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Please address the following specific comments regarding the development plans: a. Note 38 calls for 6" PVC SDR-35 Sewer Lines. I'm assuming these are service lines not sewer main lines. Sewer main lines must be 8". Update note or update line size accordingly. b. Add note that all service lines must be a minimum of 2% slope. c. Add lengths of service lines to plans. d. Service line connecting to SSMH-A1 does not have 3 ft. of cover. 3 ft. of cover required. e. Sewer main line connecting to SSMH-A1 does not have 3 ft. of cover in all areas. 3 ft. of cover required. f. Distance between SSMH-A1 and SSMH-A3 exceeds 400 ft. Max allowed spacing is 400 ft. g. Manhole labeling shall be in consecutive order. This is not the case as there is no SSMH - Meridian City Council Meeting Agenda January 7, 2020 – Page 241 of 552 Page 10 A2. Re-number manholes accordingly. h. Angle of between the west pipe and south piping coming into SSMH-A4 must be 90 degrees minimum. Currently it is less than this and needs to be adjusted. i. SSMH-A6 Rim needs to extend to proposed pavement. j. Clean-out required on 8" line where sewer main ends on north side of the Road B and Road C intersection. k. SSMH-C1 is missing label name and rim in profile view. l. No service line for Lot 2. How will lot be serviced? m. No service line for Lot 8. How will lot be serviced? n. No service line for Lot 10. How will lot be serviced? o. No service line for Lot 11. How will lot be serviced? General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 4. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be Meridian City Council Meeting Agenda January 7, 2020 – Page 242 of 552 Page 11 found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 11. It shall be the responsibility of the applicant to ensure that all development feature s comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. 14. All grading of the site shall be performed in conformance with MCC 11-1-4B. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be Meridian City Council Meeting Agenda January 7, 2020 – Page 243 of 552 Page 12 submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single -point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda January 7, 2020 – Page 244 of 552 Geoffrey M. Wardle 208.388.3321 gwardle@clarkwardle.com Via Email: sallen@meridiancity.org Sonya Allen, Associate Planner City of Meridian Community Development Department 33 E. Broadway Avenue, Suite 102 Meridian, Idaho 83642 Re: Rackham FP H-2019-0128 — Written Response to Staff Report CW File No. 23693.0 Dear Sonya, We are in agreement with the staff report and conditions for approval for H-2019-0128 for Rackham Subdivision and request that this matter be placed on the Consent Agenda for December 17, 2019. With respect to the Site Specific Conditions of Approval, those are all in process and will be revised in due course. Additional comments are provided on some of the comments/conditions to identify the manner in which we are revising and resolving them: Comment/Condition: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0126, Development Agreement #2019-037825; and H-2019-0081, amended Development Agreement #2019-088365). 2. The applicant shall obtain the City Engineer's signature on the subject final plat within two years of the City Council's approval of the preliminary plat (by July 23, 2021), or apply for a time extension, in accord with UDC 11-68-7. 3. Prior to submittal for the City Engineer's signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. Response: We will comply with the conditions. Comment/Condition: 4a. Modify Note #10 as follows: "... Instrument No. 2019-037825..." Response: Note will be modified accordingly. Comment/Condition: 4b. There are two notes under note #10; include a separate note for the NMID license agreement. Response: We have confirmed with NMID that a license agreement is not needed, that portion of the note will be removed. T. Hethe Clark Ceoffrey M. Wardle Joshua J. Leonard T: 208.388.1000 251 E Front St, Suite 310 F: 208.388.1001 PO Box 639 clarkwardle.com Boise ID 83701 EXHIBIT B Meridian City Council Meeting Agenda January 7, 2020 – Page 245 of 552 Sonya Allen, City of Meridian Written Response to Staff Report — Rackham FP H-2019-0128 Page 2 Comment/Condition: 4c. Note #12: Include recorded instrument number. Response: The recorded instrument number has been added to the plat. Comment/Condition: 4d. Note #13: Include the recorded instrument number for the ACHD license agreement. Response: Note #13 will be removed as no license agreement is anticipated with ACHD. All ACHD improvements outside of the ACHD right-of-way shall be included within an easement and responsibilities of each party will be outlined in the easement document. Note that the ACHD right-of- way will not have a lot number assigned, the plat has been corrected to indicate this and renumbered accordingly. Comment/Condition: 4e. Note #14: Include the recorded instrument number for the NMID license agreement. Response: Note #14 will be removed from the plat, we have discussed with NMID and do not anticipate needing a licensed agreement between the developer and NMID. Comment/Condition: 4f. Note 15: Include the recorded instrument number for the CC&R's. Response: The recorded instrument number will be added to the plat upon recordation. Comment/Condition: 4g. Re -number Note 13 (currently shown after note #15) and include information on what the temporary license agreement is for. Response: This note shall be removed as no temporary license agreement is requested of required. Comment/Condition: 4h. The buffer along S. Silverstone Way shall be depicted on a common lot or on a permanent dedicated buffer maintained by the business owners' association in accord with UDC 11-38- 7C.2b. Response: The property owner will maintain the distance required from any structure to the curb as defined by the cities required landscape buffer. No common lot is proposed, this will be addressed through a permanent dedicated buffer as indicated. Comment/Condition: 4j. Add a note referencing the recorded instrument number for the cross -access easement and maintenance agreement for the (east/west) shared driveway with the property to the south along the southern boundary of the site west of S. Silverstone Way (depicted as #18); submit a recorded copy of the easement agreement to the Planning Division. Response: The easement agreement shall be provided to the city upon execution and the instrument number will be reflected on the plat as requested. Meridian City Council Meeting Agenda January 7, 2020 – Page 246 of 552 Sonya Allen, City of Meridian Written Response to Staff Report — Rackham FP H-2019-0128 Page 3 Comment/Condition: 5a. Trees planted within the clear vision triangle adjacent to S. Silverstone Way shall be pruned to a minimum height of 8 feet above the ground or sidewalk surface and 14 feet above the adjacent street surface as set forth in UDC 11 -3A -3B.2, or, they shall be relocated outside of the vision triangle. Response: Notes have been added to the landscape plan and will be provided to the city to address the comments regarding vision triangles. Comment/Condition: 5j. Add a note referencing the recorded instrument number for the cross -access easement and maintenance agreement for the (east/west) shared driveway with the property to the south along the southern boundary of the site west of S. Silverstone Way (depicted as #18); submit a recorded copy of the easement agreement to the Planning Division. Response: We do not anticipate any improvements required along the ITD frontage. There appears to be an adequate shoulder and through coordination/discussion with ITD on this project as well as a letter addressing their comments. Following a review of the traffic impact study, ITD has made no indication that improvements should be required. We do not anticipate ITD requiring anything that would warrant a license agreement at this time. Comment/Condition: B1. Please address the following specific comments regarding the development plans: a. Note 38 calls for 6" PVC SDR -35 Sewer Lines. I'm assuming these are service lines not sewer main lines. Sewer main lines must be 8". Update note or update line size accordingly. Response: These lines are services, the note has been updated accordingly. Comment/Condition: B1b. Add note that all service lines must be a minimum of 2% slope. Response: This information is included in the sewer service Keynote. Comment/Condition: B1c. Add lengths of service lines to plans. Response: Lengths of services have been added to plans. Comment/Condition: B1d. Service line connecting to SSMH-A1 does not have 3 ft. of cover. 3 ft. of cover required. B1e. Sewer main line connecting to SSMH-A1 does not have 3 ft. of cover in all areas. 3 ft. of cover required. B1f. Distance between SSMH-A1 and SSMH-A3 exceeds 400 ft. Max allowed spacing is 400 ft. B19. Manhole labeling shall be in consecutive order. This is not the case as there is no SSMH-A2. Re -number manholes accordingly. B1h. Angle of between the west pipe and south piping coming into SSMH-A4 must be 90 degrees minimum. Currently it is less than this and needs to be adjusted. B1i. SSMH-A6 Rim needs to extend to proposed pavement. B1j. Clean-out required on 8" line where sewer main ends on north side of the Road B and Road C intersection. Meridian City Council Meeting Agenda January 7, 2020 – Page 247 of 552 Sonya Allen, City of Meridian Written Response to Staff Report — Rackham FP H-2019-0128 Page 4 81k. SSMH-C1 is missing label name and rim in profile view. Response: These comments were previously addressed through public works plan review as part of the construction plan approval. The plans are now approved for construction by City of Meridian and QLPE. Comment/Condition: 811. No service line for Lot 2. How will lot be serviced? 81m. No service line for Lot 8. How will lot be serviced? 81n. No service line for Lot 10. How will lot be serviced? 81o. No service line for Lot 11. How will lot be serviced? Response: Services to lot 2 have been added to plans tying into sewer main on Road A and existing water main south of Road A. Lot 8 water and sewer services are constructed as part of the ICCU project. Sewer and water services for Lots 10 and 11 will be constructed as part of the "Eagle View Retail SE & SW" construction drawings which are currently in for City review. If you have any questions, please do not hesitate to contact me directly. Sincerely, Geoffrey M. Wardle GWM/Ic Meridian City Council Meeting Agenda January 7, 2020 – Page 248 of 552 ��EIDIilDIAAH�NOZ; CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 S Item Title: Final Order for Turf Farm Subdivision No. 2 (H-2019-0124) By Brighton Investments, LLC. Located on the North Side of E. Lake Hazel Rd., East of S. Eagle Rd. Meeting Notes: C I TEM SHEET C ouncil Agenda I tem - 3.S . Presenter: Estimated Time f or P resentation: 0 Title of I tem - F inal Order for Turf F arm Subdivision No. 2 (H-2019-0124) by B righton Investments, L L C , Located on the North S ide of E . Lake Hazel Rd., E ast of S. Eagle Rd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 12/23/2019 E xhibit A E xhibit 12/23/2019 E xhibit B E xhibit 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 249 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TURF FARM SUBDIVISION NO. 2 (AKA HILL’S CENTURY FARM NO. 12) Page 1 of 4 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 17, 2019 IN THE MATTER OF THE REQUEST FOR MODIFICATION TO THE FINAL PLAT FOR HILL’S CENTURY FARM SUBDIVISION NO. 12 TO CHANGE THE BOUNDARY OF THE PHASE AND REDUCE THE NUMBER OF BUILDING LOTS FROM 62 TO 42, THE NUMBER OF COMMON LOTS FROM 5 TO 4, AND THE AREA FROM 12.22 TO 8.61 ACRES OF LAND FOR TURF FARM SUB. NO. 2 BY: BRIGHTON INVESTMENTS, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0124 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 17, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: Meridian City Council Meeting Agenda January 7, 2020 – Page 250 of 552 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TURF FARM SUBDIVISION NO. 2 (AKA HILL’S CENTURY FARM NO. 12) Page 2 of 4 1. The Final Plat of “PLAT SHOWING TURF FARM SUBDIVISION NO. 2, LOCATED IN A PORTION OF THE SOUTH ½ OF THE SOUTHWEST ¼ OF SECTION 33, TOWNSHIP 3 NORTH, RANGE 1 EAST, B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 10/25/2019, by AARON L. BALLARD, PLS, SHEET 1 OF 4,” is conditionally approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 17, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Kody Daffer, Brighton Corporation, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS Meridian City Council Meeting Agenda January 7, 2020 – Page 251 of 552 The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 7th day of January , 2020. By: Tammy e ed Mayor, Cit f Meridian Copy served upon the Applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: /' 2 _ 0q 6 A U ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR TURF FARM SUBDIVISION NO.2 (AKA HILL'S CENTURY FARM NO. 12) Page 3 of 4 EXHIBIT A Page 1 HEARING DATE: 12/17/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0124 Turf Farm Sub. No. 2 - MFP LOCATION: East side of S. Eagle Rd., north of E. Lake Hazel Rd. I. PROJECT DESCRIPTION The Applicant proposes a modification to the Final Plat approved for Hill’s Century Farm Subdivision No. 12 (H-2019-0008) to change the boundary of the phase and reduce the number of building lots from 62 to 42, the number of common lots from 5 to 4 and reduce the land area from 12.22 to 8.61 acres. II. APPLICANT INFORMATION A. Applicant: Brighton Investments, LLC – 2929 W. Navigator Dr., Ste. 400, Meridian, ID 83642 B. Owner: Same as Applicant C. Representative: Kody Daffer, Brighton Development, Inc. – 2929 W. Navigator Dr., Ste. 400, Meridian, ID 83642 III. STAFF ANALYSIS Staff has reviewed the proposed final plat modification for substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C. The total number of building lots approved with the preliminary plat was 158 – the final plat for Hill’s Century Farm Sub. 10 (the northern portion of the preliminary plat) contained 55 building lots; the final plat for Turf Farm Sub. 1 contained 49 building lots; and the final plat for this phase contains 42 building lots for a total of 12 fewer building lots than depicted on the preliminary plat. [Note: there are a few (i.e. 3+/-) building lots at the southwest corner of this site adjacent to Eagle Rd. that were included in the preliminary plat that are now proposed to be STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda January 7, 2020 – Page 254 of 552 Page 2 included in a future preliminary plat for the property adjacent to this site at the corner of S. Eagle Rd. and E. Lake Hazel Rd.] The amount of overall open space depicted on previously approved and proposed final plats is greater than originally proposed. Therefore, Staff finds the proposed final plat is in substantial compliance with the approved preliminary plat as required by UDC 11-6B-3C.2. A final plat for the northern portion of Phase 12 has already been approved (i.e. Turf Farm Sub. 1 – H- 2019-0095). This is the final phase of the Turf Farm Subdivision preliminary plat. A segment of the City’s multi-use pathway system is proposed as an amenity along the Ten Mile Creek. IV. DECISION Staff: Staff recommends approval of the proposed final plat modification within the conditions noted in Section VIII of this report. V. EXHIBITS A. Preliminary Plat (date: 1/29/2018) Meridian City Council Meeting Agenda January 7, 2020 – Page 255 of 552 Page 3 B. Approved Final Plat (date: 10/10/2019) C. Proposed Final Plat (dated: 10/25/19) Meridian City Council Meeting Agenda January 7, 2020 – Page 256 of 552 Page 4 D. Approved Landscape Plan (dated: 1/11/19) E. Proposed Landscape Plan (dated: 11/25/19) Meridian City Council Meeting Agenda January 7, 2020 – Page 257 of 552 Page 5 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2017-0149, Development Agreement #2018-034522 – Turf Farm). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council’s approval of the previous phase final plat; or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by KM Engineering stamped on 10/25/2019 by Aaron L. Ballard, included in Section VII.B shall be revised as follows: a. Note #12: Delete note (not applicable) b. Note #13: Include recorded instrument number for ACHD landscape license agreement. c. Note #19: Include recorded instrument number for pathway easement. d. Note #20: Include recorded instrument number for ACHD sidewalk easement. e. Under References on Sheet 1, complete the book and page numbers (R2.). 5. The landscape plan prepared by KM Engineering, dated 11/25/19 shall be revised as follows: a. Widen the 5-foot wide pathway to 10 feet from the cul-de-sac to E. Lake Hazel Rd. where the emergency access is located. b. A minimum 5-foot wide landscape strip is required along each side of the multi-use pathway along the Ten Mile Creek planted with a mix of trees, shrubs, lawn or other vegetative groundcover. A minimum of one tree is required per 100 linear feet of pathway. c. Include a detail for the proposed fencing that complies with the standards listed in UDC 11 - 3A-7A. 6. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2017-0149. 7. The Ten Mile Creek shall remain open as a natural amenity and not be piped or otherwise covered in accord with UDC 11-3A-6 and shall be protected during construction. 8. Prior to any development occurring in the Overlay District, a hydraulic and hydrologic analysis is required to be completed and submitted to the City and approved by the Floodplain Administrator per MCC 10-6. 9. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. A Floodplain Development Permit is required for this development. Please contact Jason Korn in the Public Works Department with any questions. Meridian City Council Meeting Agenda January 7, 2020 – Page 258 of 552 Page 6 General Conditions: 2. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 4. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 5. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 6. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. 7. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior t o final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 8. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 9. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 10. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 11. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 12. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 13. Developer shall coordinate mailbox locations with the Meridian Post Office. Meridian City Council Meeting Agenda January 7, 2020 – Page 259 of 552 Page 7 14. All grading of the site shall be performed in conformance with MCC 11-1-4B. 15. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 16. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 17. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 18. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 19. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights . The contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 20. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 21. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 22. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 23. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 24. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, Meridian City Council Meeting Agenda January 7, 2020 – Page 260 of 552 Page 8 the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 25. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42 -1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda January 7, 2020 – Page 261 of 552 1 Adrienne Weatherly From:Sonya Allen Sent:Monday, December 09, 2019 9:08 AM To:Kody Daffer; Adrienne Weatherly; Charlene Way; Chris Johnson Cc:Jon Wardle; Bill Parsons Subject:RE: Turf Farm Sub. 2 - MFP H-2019-0124 Staff Report for Dec. 17th Council Mtg Thanks Kody! From: Kody Daffer <kdaffer@brightoncorp.com> Sent: Monday, December 9, 2019 8:59 AM To: Sonya Allen <sallen@meridiancity.org>; Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org> Cc: Jon Wardle <jwardle@brightoncorp.com>; Bill Parsons <bparsons@meridiancity.org> Subject: RE: Turf Farm Sub. 2 - MFP H-2019-0124 Staff Report for Dec. 17th Council Mtg External Sender - Please use caution with links or attachments. All, We have reviewed the staff report and analysis, and agree with the conditions of approval. We request that this item be placed on City Council consent agenda on December 17th. Thank you, Kody Daffer Cell 208.871.3812 From: Sonya Allen <sallen@meridiancity.org > Sent: Friday, December 6, 2019 3:07 PM To: Adrienne Weatherly < aweatherly@meridiancity.org >; Charlene Way < cway@meridiancity.org >; Chris Johnson cjohnson@meridiancity.org > Cc: Kody Daffer < kdaffer@brightoncorp.com >; Jon Wardle < jwardle@brightoncorp.com >; Bill Parsons bparsons@meridiancity.org > Subject: Turf Farm Sub. 2 - MFP H-2019-0124 Staff Report for Dec. 17th Council Mtg Attached is the staff report for the proposed final plat modification for Turf Farm Sub. 2. This item is scheduled to be on the City Council agenda on Dec. 17th . The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Kody - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org ) and me by 3:00 pm the Thursday prior to the meeting. If you are in agreement with the conditions of approval contained in the staff report and you submit a written response accordingly, your item will be placed on the consent agenda; consent agenda items are passed in one motion by the Council at the beginning of the meeting. Note: If you are in agreement with the staff report, it is still recommended you attend the meeting in the event the item is pulled off of the consent agenda for discussion. EXHIBIT B Meridian City Council Meeting Agenda January 7, 2020 – Page 262 of 552 2 If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the conditions of approval, your project will be placed on the regular agenda. Thanks, Sonya Allen | Associate Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 | Fax: 208-489-0578 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. Meridian City Council Meeting Agenda January 7, 2020 – Page 263 of 552 �jQE IDIZ IAN*,----- DAJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 T Item Title: Findings of Fact, Conclusions of Law for Percy Subdivision (H-2019-0097) By Schultz Development. Located on the East side of S. Meridian Rd. and South of Amity Rd. Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.T. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for P ercy S ubdivision (H-2019-0097) by Schultz Development, L ocated on the E ast Side of S. M eridian Rd. and S outh of Amity Rd. AT TAC HM E NT S: Description Type Upload D ate F indings Findings/Orders 12/23/2019 E xhibit A E xhibit 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 264 of 552 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0097 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for De-annexation of 0.42 Acres of Land; Modification to Existing Development Agreement (Instrument No. 2016-007091) to Incorporate the Proposed Development and Enter into a New Agreement; Rezone of 30.02 Acres of Land from the R-4 Zone to the R-8 Zone; AND Preliminary Plat Consisting of 113 Residential Lots and 11 Common Lots on Approximately 28.51 Acres of Land in the Proposed R-8 Zone, by Schultz Development. Case No(s). H-2019-0097 For the City Council Hearing Date of: December 10, 2019 (Findings on January 7, 2020) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 10, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 10, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 10, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 10, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Meridian City Council Meeting Agenda January 7, 2020 – Page 265 of 552 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0097 - 2 - Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 10, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for de-annexation, rezone, development agreement modification and preliminary plat is hereby approved per the conditions of approval in the Staff Report for the hearing date of December 10, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the Meridian City Council Meeting Agenda January 7, 2020 – Page 266 of 552 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0097 - 3 - property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 10, 2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 267 of 552 By action of the City Council at its regular meeting held on the 7th day of January , 2020. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED�/17 COUNCIL MEMBER GENESIS MIL,AM VOTED AA MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tammy qWeerd PIED AUGUST Attest: Qo s 0w or W IDIAN�=- hris J s s SEAL Jerk Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By:CM&V-004Dated: 1-7-2020 City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0097 Percy - 4 - EXHIBIT A Page 1 HEARING DATE: December 10, 2019 TO: Mayor & City Council FROM: Bill Parsons, Current Planning Supervisor 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0097 Percy Subdivision LOCATION: East side of S. Meridian Rd., south of E. Amity Rd., in the NW ¼ of Section 31, T.3N., R.1E. I. PROJECT DESCRIPTION NOTE: During the November 7, 2019 P/Z hearing, the applicant provided a revised plat for Commission’s review. The revised plat incorporated some of the modifications recommended by staff and included new changes that the applicant and the eastern property owner have negotiated regarding street connectivity and utility stubs. Because these items were topics of discussion at the hearing, staff has updated the staff report with the revised plans and provided a strike-through/underline format throughout the document, including all relevant conditions of approval, to concide with the revised plans.  De-annex 0.42 acres of land currently zoned R-4 to consolidate the property with the adjacent parcel to the south zoned RUT in Ada County;  Modification to the existing development agreement (Instrument No. 2016-007091) to incorporate the requested preliminary plat and replace the terms of the agreement;  Rezone of 30.02 acres of land from the R-4 zoning district to the R-8 zoning district; and  Preliminary plat consisting of 113 single-family residential lots and 11 common lots on approximately 28.51 acres in the proposed R-8 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 28.51 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda January 7, 2020 – Page 269 of 552 Page 2 Description Details Page Future Land Use Designation Mostly LDR with some MDR (5.58 acres) on north end Existing Land Use(s) Agricultural Proposed Land Use(s) SFR Current Zoning R-4 Proposed Zoning R-8 Lots (# and type; bldg./common) 113 building/11 common Phasing Plan (# of phases) 2 Number of Residential Units (type of units) 113 single family detached dwellings Density (gross & net) 3.96 units/acre (gross); 6.02 (net) Open Space (acres, total [%]/buffer/qualified) 3.523.66 acres, 12.3512.84% Amenities Children’s play structure, gazebo Physical Features (waterways, hazards, flood plain, hillside) None Neighborhood meeting date; # of attendees: May 13, 2019; 2 attendees excluding the Applicant History (previous approvals) South Meridian Annexation (H-2015-0019); DA Instrument No. 2016-007091 Community Metrics Description Details Page Ada County Highway District Staff report (yes/no) Yes Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) E. Quartz Creek St., collector street, via S. Meridian Rd./SH-69; consistent with the MSM Traffic Level of Service Stub Street/Interconnectivity/Cross Access Five (5) stub streets are proposed ( 1-north, 1-south and 3- east) Existing Road Network None Proposed Road Improvements With development, the applicant will be constructing several local streets for interconnectivity and a collector street at the mid-mile mark consistent with the MSM, the UDC and ITD policies. NOTE: A portion of the collector street is an off-site improvement. Distance to nearest City Park (+ size) Nearest City Park is Discovery Park which is approximately 2 miles from the proposed development Distance to other key services Nearest services are several miles north of the proposed development Fire Service Distance to Fire Station Fire Station #1 – 3.8 miles Fire Response Time 7 minutes Resource Reliability 81% - goal is 85% Risk Identification 1 - Residential Accessibility Limited to 30 homes until a secondary emergency access is provided Special/resource needs None Water Supply 1000 GPM Other Resources None Meridian City Council Meeting Agenda January 7, 2020 – Page 270 of 552 Page 3 Description Details Page Police Service Distance to Police Station Approximately 4.5 miles Police Response Time Between 5-6 minutes Calls for Service 41 % of calls for service split by priority Priority 1 – 22% Priority 2 – 75.6% Priority 3 – 2.4% Accessibility Access to Meridian Road limited to left-in and right- in/right-out only (no left out) Specialty/resource needs None Crimes 10 Crashes 9 Wastewater Distance to Sewer Services 0 Sewer Shed South Black Cat Estimated Project Sewer ERU’s 113 WRRF Declining Balance 13.73 Project Consistent with WW Master Plan/Facility Plan Yes Water Distance to Water Services 1500 feet Pressure Zone 5 Estimated Project Water ERU’s 113 Water Quality Yes – lack of supply redundancy Project Consistent with Water Master Plan Yes Impacts/Concerns None B. Project Area Maps Future Land Use Map Aerial Map Meridian City Council Meeting Agenda January 7, 2020 – Page 271 of 552 Page 4 III. APPLICANT INFORMATION A. Applicant/Representative: Schultz Development PO Box 1115 Meridian, ID 83680 B. Owner: Percy Farms, LLC 1250 Stegerman Ct. Meridian, ID 83642 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 10/18/2019 11/22/2019 Radius notification mailed to properties within 300 feet 10/15/2019 11/21/2019 Public hearing notice sign posted on site 10/24/2019 11/26/2019 Nextdoor posting 10/15/2019 11/21/2019 V. STAFF ANALYSIS DE-ANNEXATION: The applicant request to de-annex 0.42 acres of land currently zoned R-4 to consolidate the property with the adjacent County RUT parcel to the south in exchange for easement to construct the off-site portion of the collector street to Meridian Road consistent with ACHD Master Street Map. Prior to Zoning Map Planned Development Meridian City Council Meeting Agenda January 7, 2020 – Page 272 of 552 Page 5 the rezone ordinance approval, the applicant must submit and obtain approval of a County rezone and property boundary application to ensure the de-annexed portion of the property is assigned a County zoning designation and consolidated with the adjacent southern parcel. REZONE: The Applicant requests to rezone 30.02 acres of land from the R-4 zoning district to the R-8 zoning district for the development of 113 single-family detached residential homes. COMPREHENSIVE PLAN (https://www.meridiancity.org/compplan): The Comprehensive Plan Future Land Use Map (FLUM) designates approximately 5.58 acres of this site as Medium Density Residential (MDR) and approximately 22.93 acres as Low Density Residential (LDR). The purpose of the residential designations is to provide a variety of housing types. MDR designated areas allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). LDR designated areas allow for the development of single-family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of three (3) dwelling units or less per acre. The applicant proposes to develop the 28.51 acre site with 113 single-family homes on various lot sizes to promote housing diversity. Because this property does have two (2) land use designation (not parcel specific), the gross density is on the lower end of the MDR density range and the recorded DA contemplated a future rezone request, staff finds the proposed development is generally consistent with the Comprehensive Plan without a request for a “step-up.” GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics):  “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) Only one housing type, single-family detached homes, is proposed within this development; however, there are a mix of four (4) different lot sizes proposed (i.e. 5,000-8,000); Staff is unaware if the homes will be owner occupied or rental units.  “Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII.C that complies with the minimum UDC standards listed in UDC 11-3G-3. However, the project is located in an under-developed area of Meridian with limited access to City parks. Further, a majority of the open space is situated along S. Meridian Road and W. Quartz Creek Street. Therefore, Staff recommends that the applicant convert lots 6 and 7, Block 4 into common lots to create more useable internal open space within the proposed development.  “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development.  “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) The proposed plat depicts an east/west collector street along the south boundary consistent with the MSM. Meridian City Council Meeting Agenda January 7, 2020 – Page 273 of 552 Page 6  “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ACHD and ITD on the collector street connection to S. Meridian Rd. (SH 69). The proposed collector street is in the desired location as required by ITD however; they have required controlled access into the site and restricted the turning movements to a right-in/right-out/left-in only. The applicant should comply with all ITD mitigation measures per the TIS study.  “Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit-oriented development as appropriate.” (3.03.03D) Pedestrian walkways are proposed internally throughout the development and a segment of the City’s multi-use pathway system is proposed off-street along S. Meridian Rd. DEVELOPMENT AGREEMENT MODIFICATION The applicant is requesting to modify the recorded Development Agreement (Inst. #2016- 007091). Originally, this property was part of the South Meridian annexation. The recorded development agreement granted the landowner the authority to rezone and modify the DA at no charge to the applicant. The amendment is desired so the applicant can develop the property consistent with the proposed single-family development. The new terms of the agreement will supersede the previous provisions. Staff’s recommended DA provisions are include in Exhibit VIII. below. PRELIMINARY PLAT The proposed preliminary plat consists of 113 building lots and 8 common lots on 28.51 acres in a proposed R-8 zone. The minimum lot size for the development is 5,250 square feet (s.f.) with an average lot size of 7,239 s.f. Four (4) different sizes of lots are proposed (i.e. 5K, 6K, 7K, and 8K square feet) for the development of traditional front-loaded lots. A lot size rendering is included in Section VII.E that demonstrates the variety of lots proposed within the development. Phasing Plan: The subdivision is proposed to develop in two (2) phases as shown on the phasing plan in Section VII.C. The first phase is the southeastern portion half of the development consisting of 53 56 lots and includes all of the Meridian Road frontage improvements. The second phase is the remaining northwestern portion of the development and consists of the other 60 57 lots. Staff is supportive of the phasing plan as proposed by the applicant. The main useable open space in the development is proposed to be constructed with the second phase. Staff is concerned that the phasing plan does not take in account the traffic noise generated from S. Meridian Road/SH69. If the eastern portion of the property is developed first as proposed, the residents living in the first phase will not have the required noise mitigation (10-foot tall berm/wall combination) from SH 69. Therefore, the applicant should revise the phasing plan to develop the second phase first or install the Meridian Road frontage improvements with the first phase. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Tables 11-2A-6 for the R-8 zoning district. The proposed plat complies with these standards. Subdivision Design & Improvement Standards (11-6C-3): Meridian City Council Meeting Agenda January 7, 2020 – Page 274 of 552 Page 7 Compliance with the subdivision design and improvement standards listed in UDC 11-6C-3 is required, which includes streets, common driveways, pedestrian connections, easements and block face. The proposed plat appears to comply with these standards except for Block 1 that fronts on the west side of S. Ventura Ave. (800’+/-). The UDC allows for City Council to approve block faces up to 1,200’ in length where block design is constrained by site conditions that include an abutting highway, which is the case. Staff recommends Council approve the longer block face with the inclusion that the applicant incorporate of traffic calming at the vicinity of the mid-block micropath, as proposed, to assist with slowing vehicle traffic. Common Driveways (UDC 11-6C-3D): Three One common driveways are is proposed on Lot 9, Block 2, Lot 5, Block 6 and Lot 29, Block 3 providing access to Lots 7 and 8, Block 2, Lots 2,3 and 4, Block 6 and Lots 30 and 31, Block 3. Common driveways are required to comply with the standards listed in UDC 11-6C-3 as follows: The driveways for Lot 10, Block 2, Lot 6, Block 6 and Lot 28, Block 3 are is required to be located on the opposite side of the shared property line away from the common driveway; solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscape buffer; an exhibit should be submitted with the final plat application depicting the setbacks, fencing, building envelope and orientation of the lots and structures accessed by the common driveway; lots abutting the common driveway that aren’t taking access from the driveway should also be depicted with driveways on the opposite side of the lot from the common driveway; a perpetual ingress/egress easement is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. Access (UDC 11-3A-3 and 11-3H-4): Access is proposed via a collector street, E. Quartz Creek Street via S. Meridian Road at the half mile consistent with ITD, the MSM and the UDC. ITD mitigation for the mid-mile access requires the applicant to restrict the access to a right-in/right-out/left-in only access. Direct lot access is prohibited to both the proposed collector street and S. Meridian Road. As noted above, a portion of the collector street is an off-site improvement to facilitate a Meridian Road access to this property. The applicant is going to exchange a small sliver of de-annexed (north boundary) property to the adjacent property owner in order to construct a portion of this roadway. The 50-foot permanent easement will be constructed to ACHD standards as a 30-foot paved street section, 3-foot gravel shoulders and 7-foot drainage ditches on each side. If a WASD bus stop for this development is located adjacent to Meridian Road, staff recommends that the applicant coordinate with ACHD to construct a 5-foot wide detached sidewalk along the entire north side of the E. Quartz Creek with the first phase to ensure safe passage to the school bus stop. Internal local streets provide access to the residential lots. The applicant is also proposing four (4) five (5) stub streets along the north, south and east boundary for future extension. A secondary emergency access is proposed in the northwest corner of the development to S. Meridian Road. MFD has limited the number of homes in this development to 30 until the secondary access is provided. Meridian City Council Meeting Agenda January 7, 2020 – Page 275 of 552 Page 8 Landscaping (UDC 11-3B): Street buffers are required to be provided as set forth in UDC Table 11-2A-6 for the R-8 district and landscaped per the standards listed in UDC 11-3B-7C. A 20-foot wide buffer is required along E. Quartz Creek Street, a collector street; and a 35-foot wide buffer is required adjacent to S. Meridian Rd. (SH 16), an entryway corridor as proposed. The street buffer landscaping depicted on the landscape plan in Section VII.C far exceeds UDC standards. Any landscaping within the ITD shall be landscaped in accord with UDC 11-3B-7C.5. Qualified Open Space (UDC 11-3G-3): A minimum of 10% (or 2.85 acres) of the developed site is required to be provided for qualified open space based on 28.51 acres per the standards listed in UDC 11-3G-3B. A qualified open space exhibit was submitted as shown in Section VII.D that depicts 3.66 3.52 acres (or 12.84 12.36%) of open space; however a majority of the open space is located adjacent to major roadways (Meridian Road and E. Quartz Creek Street). The applicant has increased the size of Lot 6, Block 3 to provide additional common open space that is internal to the development. Staff is supportive of the common open space proposed with the development. Staff recommends that the applicant consolidate Lots 6 and 7, Block 4 with Lot 5 to provide a larger central open space within the development. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. Open pond on Lot 4, Block 8 must comply with UDC 11-3G-3 and cannot exceed 25% of the proposed open space lot in accord with UDC 11-3G-3B.8. Qualified Site Amenities (UDC 11-3G): A minimum of two (2) qualified site amenities are required to be provided for the development based on 28.51 acres of land per the standards listed in UDC 11-3G-3C. Amenities are proposed as follows: a covered seating area, tot lot with seating benches, micropaths and a segment of the City’s 10-foot multi-use pathway in excess of UDC standards. Parking (UDC 11-3C): Parking for single-family dwellings is required based on the number of bedrooms per unit. For 1- bedroom units, a minimum of 2 spaces per unit are required with at least one of those spaces in an enclosed garage, other space may be enclosed or a minimum 10’ x 20’ parking pad. For 2-3 bedroom units, a minimum of 4 spaces per unit are required with at least 2 of those spaces in an enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pads. Each of the units are required to comply with the parking standards set forth in UDC 11-3C-6. Fencing (UDC 11-3A-7, 11-3H-4D): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. A 4-foot tall berm with a 6-foot tall concrete wall on top is proposed along the west boundary of the site adjacent to S. Meridian Road as noise abatement for residential properties from the future state highway as required by UDC 11-3H-4D (see exhibit in Section VII.D). An exhibit should be submitted with the final plat applications for Phase 1 that depicts the centerline SH-69 to ensure the top of the berm/wall combination is a minimum of 10 feet higher than the elevation at the centerline of the state highway as required. Meridian City Council Meeting Agenda January 7, 2020 – Page 276 of 552 Page 9 Sidewalks (UDC 11-3A-17): Sidewalks are required within the development in accord with the standards listed in UDC 11-3A- 17. A 10-foot multi-use pathway is required along S. Meridian Road in accord with UDC 11-3H-4C.3. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII-B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for each lot within the development. Building Elevations: Conceptual building elevations were submitted for the proposed single-family detached dwellings as shown in Section VII.F. A variety of 1- and 2-story homes are proposed in an assortment of building materials. Because the rear and/or sides of 2-story structures that face S. Meridian Rd., an entryway corridor, will be highly visible, Staff recommends they incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. VI. DECISION A. Staff: Staff recommends approval of the proposed de-annexation, rezone, development agreement modification and preliminary plat per the conditions included in Section VIII. in accord with the Findings in Section IX. B. The Meridian Planning & Zoning Commission heard these items on November 7, 2019. At the public hearing, the Commission voted to recommend approval of the subject De-annexation, RZ, PP and MDA requests. 1. Summary of Commission public hearing: a. In favor: Matt Shultz b. In opposition: None c. Commenting: Carl Reiterman d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. Sewer and water stubs to the north property. 3. Key issue(s) of discussion by Commission: a. b. c. Number of amenities required by City code. Re-orienting some of the proposed open space in the northeast corner to a more central location within the development. Topograghy of the site Meridian City Council Meeting Agenda January 7, 2020 – Page 277 of 552 Page 10 d. e. f. Extension of the 5-foot detached sidewalk along the the north boundary of the off-site portion of E. Quartz Creek Street. Full access to Meridian once the future signalization is warranted by ITD. Coordination with Brighton Corporation on stub street and sewer and water locations on the east boundary. 4. Commission change(s) to Staff recommendation: a. b. Commission struck site specific conditions of approval 2A and 3A. Commission modified site specific condition of approval 2B to add verbiage the Meridan Road access may be considered as a full turning movement when ITD determines the need for a traffic signal and completes the Meridian Road Corridor Study. 5. Outstanding issue(s) for City Council: a. None C. The Meridian City Council heard these items on 12/10/2019. At the public hearing, the Council voted to approve the subject DAZ, RZ, MDA and PP requests. 1. Summary of the City Council public hearing: a. In favor: Matt Schultz b. In opposition: None c. Commenting: None d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: Joe Bongiorno 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. b. c. d. e. f. Increasing the amount of open space proposed for the development. Design of the secondary emergency access in the northwest corner of the proposed development. Applicant paying his porprotinate share towards intersection improvements at Amity and Lake Hazel. Meridian Road improvements with first phase. Replacing the gazebo with a barbeque. Council granted the request for the extended block length of Block 1 with traffic calming as recommended by Commission. 4. City Council change(s) to Commission recommendation: a. None Meridian City Council Meeting Agenda January 7, 2020 – Page 278 of 552 Page 11 VII. EXHIBITS A. De-Annexation Legal Description & Exhibit Map Meridian City Council Meeting Agenda January 7, 2020 – Page 279 of 552 Page 12 Meridian City Council Meeting Agenda January 7, 2020 – Page 280 of 552 Page 13 B. Rezone Legal Description and Exhibit Map Meridian City Council Meeting Agenda January 7, 2020 – Page 281 of 552 Page 14 Meridian City Council Meeting Agenda January 7, 2020 – Page 282 of 552 Page 15 C. Preliminary Plat (date: 11/11/2019) & Phasing Plan Meridian City Council Meeting Agenda January 7, 2020 – Page 283 of 552 Page 16 Meridian City Council Meeting Agenda January 7, 2020 – Page 284 of 552 Page 17 D. Open Space Exhibit and Landscape Plan (date: 12/2/2019) & Amenities Meridian City Council Meeting Agenda January 7, 2020 – Page 285 of 552 Page 18 Meridian City Council Meeting Agenda January 7, 2020 – Page 286 of 552 Page 19 Meridian City Council Meeting Agenda January 7, 2020 – Page 287 of 552 Page 20 Meridian City Council Meeting Agenda January 7, 2020 – Page 288 of 552 Page 21 Meridian City Council Meeting Agenda January 7, 2020 – Page 289 of 552 Page 22 Meridian City Council Meeting Agenda January 7, 2020 – Page 290 of 552 Page 23 Meridian City Council Meeting Agenda January 7, 2020 – Page 291 of 552 Page 24 E. Lot Size Exhibit Meridian City Council Meeting Agenda January 7, 2020 – Page 292 of 552 Page 25 F. Conceptual Building Elevations (Photos) Meridian City Council Meeting Agenda January 7, 2020 – Page 293 of 552 Page 26 Meridian City Council Meeting Agenda January 7, 2020 – Page 294 of 552 Page 27 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Prior to the rezone ordinance approval, the applicant shall submit and obtain approval of a County rezone and property boundary application to ensure the de- annexed portion of the property (0.42 acres) is assigned a County zoning designation and consolidated with the adjacent southern parcel. 2. Within six (6) months of Council’s approval of the findings for the rezone and prior to submittal of a final plat application, the developer shall sign and obtain Council approval of the development agreement with the following provisions: a. Future development of this site shall comply with the preliminary plat, landscape plan, and conceptual building elevations included in Section VII and the provisions contained herein. b. The applicant shall comply with the phasing plan as shown in Exhibit VII.C. revise the phasing plan to construct all of the Meridian Road frontage improvements (10- foot wall/berm combination, landscaping and 10-foot multi-use pathway) with the first phase. c. The applicant shall coordinate with ACHD on the construction of the entire length of E. Quartz Creek Street with the first phase of development, including a 5-foot wide detached sidewalk on the north boundary. If Western Ada School District does not require a school bus stop at the intersection of Meridian Road and E. Quartz Creek Street, the 5-foot wide detached sidewalk is not required to be constructed along the off-site portion of the roadway. d. The rear and/or sides of 2-story structures that face S. Meridian Rd., an entryway corridor, shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 2. The preliminary plat included in Section VII.B, dated 10/30/2019 11/11/2019 shall be revised as follows: a. Lot 6 and 7, Block 4 shall be consolidated with Lot 5 to provide more central open space within the development. b. Applicant shall construct traffic calming in S. Ventura Ave. to mitigate for the extended block length as shown. c. Direct lot access to S. Merdian Road and E. Quartz Creek Street is prohibited. d. Access to S. Meridian Road at the mid-mile (E. Quartz Creek Street) shall be limited to a right-in/right-out/left-in only until ITD completes the Meridian Corridor study and determines if future signal is warranted to allow a full access. The applicant shall comply with all ITD mitigation measures per the TIS study. Meridian City Council Meeting Agenda January 7, 2020 – Page 295 of 552 Page 28 e. No more than 30 homes are allowed to be constructed in the development until the secondary emergency access is provided. 3. The landscape plan included in Section VII.D, dated 10/30/2019 12/02/2019 shall be revised as follows: a. Applicant shall consolidate lots 5, 6 and 7, Block 4 per site specific condition 2a. above. b. Open pond on Lot 4, Block 8 must comply with the standards set forth in UDC 11- 3G-3B.8. The pond cannot exceed 25 percent of the common lot. c. All fencing constructed in the development shall comply with UDC 11-3A-7. d. An exhibit must be submitted with the final plat application for Phase 1 that depicts the centerline SH-69 to ensure the top of the berm/wall combination is a minimum of 10 feet higher than the elevation at the centerline of the state highway as required. e. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. f. Any landscaping within the ITD right-of-way shall be landscaped in accord with UDC 11-3B-7C.5. 4. Off-street parking shall be provided for this site as set forth in UDC Table 11-3C-5 and 11-3C-6. 5. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway; coordinate the details of the easement with Kim Warren, Park’s Department. The applicant shall have an ongoing obligation to maintain all pathways. 6. An exhibit shall be submitted with the final plat application for the lots (Lots 7 and 8, Block 2, Lots 2, 3 and 4, Block 6 and Lots 30 and 31, Block 3) accessed by the common driveway that depicts the setbacks, fencing, building envelope and orientation of the lots and structures in accord with UDC 11-6C-3D. Driveways for abutting properties that are not taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 7. Applicant shall comply with all ACHD site specific conditions of approval. 8. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveway, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division OR a note placed on the face of the plat prior to signature on the final plat by the City Engineer. 9. All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 10. The project is subject to all current City of Meridian ordinances. 11. Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11-2A-5. Meridian City Council Meeting Agenda January 7, 2020 – Page 296 of 552 Page 29 12. The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 13. The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. B. PUBLIC WORKS Site Specific Conditions of Approval 1. The current plan depicts a single water main serving the entire development, which does cause a concern for water quality. This concern will be mitigated by looping the water mains together with future developments. General Conditions of Approval 2. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 4. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 5. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 6. All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 7. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda January 7, 2020 – Page 297 of 552 Page 30 8. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 9. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 10. Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 11. A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 12. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-12-3H. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 19. The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. Meridian City Council Meeting Agenda January 7, 2020 – Page 298 of 552 Page 31 23. The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 24. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/177698/Page1.aspx 3. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177692 4. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO http://weblink.meridiancity.org/weblink8/0/doc/178324/Page1.aspx 5. DEPARTMENT OF ENVIRONMENTAL QUALITY http://weblink.meridiancity.org/weblink8/0/doc/178370/Page1.aspx 6. BOISE PROJECT BOARD OF CONTROL http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177671 7. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/178806/Page1.aspx 8. POLICE DEPARTMENT 1. Police Response Time- The proposed Percy development application is approximately 4.5 miles from the Meridian Police Department. The expected response time to this area in an emergency is about 5-6 minutes. The average response time in the City of Meridian is just over 4 minutes. Between 9/1/2018- 8/31/2019, the Meridian Police Department responded to 41 calls for service within a mile of the proposed development. See attached documents for details. Between 9/1/2018- 8/31/2019, the Meridian Police Department responded to 9 crashes within a mile of the proposed development. See attached documents for details. 2. Accessibility – The Meridian Police Department would request that IF any access to the proposed development is off of State Highway 69 that it be limited to left-in and right-in/right-out only (no left out). Ultimately the police department would prefer a traffic signal at the mid-mile prior to the Meridian City Council Meeting Agenda January 7, 2020 – Page 299 of 552 Page 32 development construction. This would allow for safer left-out traffic and reduce or eliminate high speed broadside accidents. 3. Resource needs This proposed development is on the edge of the city limits. The Meridian Police Department will be servicing Gray Cliff Estates and Stapleton Subdivision to the north when finished. As of now no additional resources are needed at this time. Once all the surrounding areas come on line it may require future additional police resources in this geographic area. 4. Other comments- The Meridian Police Department has no outstanding issues concerning this development application. All qualified open space provided in the development, to include all amenities, must be in an open area in order to allow for natural observation opportunities. Pathways and landscaping should not create hiding spots or blind spots that would promote criminal opportunities. The Meridian Police Department will support all Community Development Staff recommendations, Traffic Impact Studies from ITD and or ACHD to improve access, roadways, intersections, pathways and sidewalks before the project if fully completed. Meridian City Council Meeting Agenda January 7, 2020 – Page 300 of 552 Page 33 IX. FINDINGS A. REZONE (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Council finds the proposed density and associated R-8 zoning designation is consistent with the applicable provisions of the Comprehensive Plan in regard to the LDR and MDR future land use map designations for this site. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Council finds that the proposed map amendment and subsequent development will contribute to the range of housing opportunities available in the northern portion of the City. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Council finds that the proposed zoning amendment will not be materially detrimental to the public health, safety, or welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The Coouncil finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. Because this application is for a rezone, this finding is not applicable. B. PRELIMINARY PLAT (UDC 11-6B-6) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The Council finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The Council finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda January 7, 2020 – Page 301 of 552 Page 34 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the Council finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The Council relied upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and The Council is not aware of any health, safety, or environmental problems associated with the platting of this property. ACHD considers road safety issues in their analysis. The Council considered all public testimony presented to determine whether or not the proposed subdivision may cause health, safety or environmental problems of which they are unaware of. 6. The development preserves significant natural, scenic or historic features. The Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda January 7, 2020 – Page 302 of 552 E IDIAN?DAHO-- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 U Item Title: Acceptance Agreements for Display of Artwork in Initial Point Gallery 1. Treasure Valley Artists Alliance: 1/31/2020 - 02/27/2020 2. Dwight Williams: 02/28/2020 - 04/02/2020 3. Alisha Whitman: 02/28/2020 - 04/02/2020 4. Flynn Day Pottery: 02/28/2020 - 04/02/2020 5. Ted Smith: 04/03/2020 - 04/30/2020 6. Laurie Asahara: 04/03/2020 - 04/30/2020 7. Laurel Lake McGuire: 04/03/2020 - 04/30/2020 8. Sue Tyler: 04/03/2020 - 04/30/2020 9. West Ada School District: 05/01/2020 - 05/26/2020 10. Fred Choate: 05/27/2020 - 06/25/2020 11. David Day: 06/26/2020 - 07/30/2020 12. Henry Caserotti: 07/31/2020 - 08/27/2020 13. Angela Stout: 08/28/2020 - 10/01/2020 14. Mona Monroe: 08/28/2020 - 10/01/2020 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.U. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Acceptance Agr eement for Display of Artwork in Initial P oint G allery AT TAC HM E NT S: Description Type Upload D ate T VA A A rtist A greement A greements / C ontracts 12/27/2019 W illiams A rtist A greement A greements / C ontracts 12/27/2019 W hitman Artist Agreement A greements / C ontracts 12/31/2019 F lynn D ay Artist Agreement A greements / C ontracts 1/2/2020 S mith Artist Agreement A greements / C ontracts 1/2/2020 A sahara A rtist A greement A greements / C ontracts 12/27/2019 Mc Guire Artist Agreement A greements / C ontracts 12/30/2019 Tyler A rtist A greement A greements / C ontracts 12/27/2019 WA S D A rtist A greement A greements / C ontracts 12/27/2019 Choate A rtist A greement A greements / C ontracts 12/31/2019 S tout Artist Agreement A greements / C ontracts 12/27/2019 Monroe Artist Agreement A greements / C ontracts 12/30/2019 Day A rtist A greement A greements / C ontracts 1/2/2020 Caserotti Artist Agreement A greements / C ontracts 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 303 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 304 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 305 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 306 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 307 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 308 of 552 I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed, if to the Organization, to the address written below, and if to the City, to: 33 E. Broadway Avenue, Meridian, Idaho, 83642. Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. K. Warranty of authority. The party signing below on behalf of Organization ("Signatory") expressly warrants that, to the extent set forth herein, Signatory is duly authorized to act as the representative and agent of Organization. Signatory further warrants that Signatory is authorized to bind Organization and its members to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Organization and its members. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ORGANIZATION: Treasure V ley Artist All' nee, Inc. AhfeV Stout, President Address: L�t 7o Phone: E-mail: rAA cL CITY OF MERIDIAN: BY: Tammy de 67rd, Mayor Attest ACCEPTANCE AGREEMENT - WITIAL PoINT GALLERY DISPLAY TV ki"It Meridian City Council Meeting Agenda January 7, 2020 – Page 310 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 311 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 312 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 313 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 314 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Dwight Williams Address: Phone: E-mail: C lti/ L J CITY OF MERIDIAN: BY: Tammy de W r , Mayor QQp�Pjjp AUGVST''� o� City er city „f IDAHO g IDIANi`-� y� SEAL Ofth.IRFr ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 6 l,6l ttIajYI�) Meridian City Council Meeting Agenda January 7, 2020 – Page 316 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 317 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 318 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 319 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 320 of 552 Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity or this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: aaq Alisha Whitman CITY OF MERIDIAN: BY: Tammy de te41 Mayor Attest: ACC1?PTANCE AGREEMENT - INITIAL POINT GALLERY MSPLAY Meridian City Council Meeting Agenda January 7, 2020 – Page 322 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 323 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 324 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 325 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 326 of 552 I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed, if to the Organization, to the address written below, and if to the City, to: 33 E. Broadway Avenue, Meridian, Idaho, 83642. Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. K. Warranty of authority. The party signing below on behalf of Organization ("Signatory") expressly warrants that, to the extent set forth herein, Signatory is duly authorized to act as the representative and agent of Organization. Signatory further warrants that Signatory is authorized to bind Organization and its members to the obligations set forth herein, and to accept the liabilities as established herein on behalf of Organization and its members. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ORGANIZATION: Flynn Day Pottery Kevin Flynn, Owner Address: �-�) i ►J U' S� . c &370.5 Phone: (2� ��� _ Z 0 —7 E-mail: 4EV i r i P-iL7ty^J i 1 >Cv Int CITY OF MERIDIAN: BY: -1 Tammyerd, Mayor Attest ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 328 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 329 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 330 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 331 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 332 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ART T: Ted Smith Address: 2 0 J �_� _ re�`� Phone: (2-0 `b) 4G nn E-mait: CITY OF MERIDIAN: BY: Tammy de er , Mayor Attest: A (Y'FPT'A N(`F A r,R FFh4FNT - TNTTiA I . PnTNT CCYi A T J FP Y ]7Tcnr AV Sy Y) /42-I AUGUST o� LL SEAL J ? of tho Tom' PAnc A Meridian City Council Meeting Agenda January 7, 2020 – Page 334 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 335 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 336 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 337 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 338 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date wAtten above. ARTIST: %txt�rte� heaaharct Address: �' `��. 7,_(t(f'1 I! // >4)J', Phone: Ot)f.—:� 06 E-mail: kq/ CITY OF MERID BY: Tammy de e 'd, Mayor �Ep AUGUS,,' QQO ;yc . O Attest: ~ ",r s ro , City Cl g IDIAN W ti� SEAT `' the ACCEPTANCE AGREEMENT — TNITIAL POL^PI' GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 340 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 341 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 342 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 343 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 344 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: / /17 / i Phone: V14 7 V — 7 E-mail: CITY OF MERIDIAN: BY: Tammy de rd, Mayor A ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 346 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 347 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 348 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 349 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 350 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: Sue Tyler q Address: �b� 14- `7 Phone: E-mail: CITY OF MERIDIAN: BY: Tammy de Verd, Mayor o1`10' EDgU'�o Attest: IpgH. SEAL ACCEPTANCE AGREEMENT — INITIAL POINT GALLERY DISPLAY PAGE 6 yl O -V/ Meridian City Council Meeting Agenda January 7, 2020 – Page 352 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 353 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 354 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 355 of 552 West Ada School District: C Cara Hinkson Initial Point Gallery Curator WASD Fine Arts Coordinator 33 E. Broadway Avenue 1303 E Central Drive Meridian ID 83642 Meridian ID 83642 Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. I. Warranty of authority. Organizer expressly warrants that, to the extent set forth herein, Organizer is duly authorized to act as the representative and agent of District. Organizer further warrants that Organizer is authorized to bind District and its members and principals to the obligations set forth herein, and to accept the liabilities as established herein on behalf of District and its members and principals. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto, have executed this Agreement on the Effective Date written above. CITY OF MERIDIAN: BY: Tammy d erd, Mayor 'ACCEPTAN�CE _A`IGREEMENT- INITIAL POINT GALLERY DISPLAY W &e*CrChcI PAGE 5 Meridian City Council Meeting Agenda January 7, 2020 – Page 357 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 358 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 359 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 360 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 361 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. . reS O1 �� Address:��� 1S a s <, /,0 IV's n 6; Phone:�� E-mail: . ld CITY OF MERIDIAN: BY: Tammy W erd, Mayor Qo�P�te Acca°, � c Attest, E IDIAN'--- rirRif, Ci Clerk W SEAL ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE E C�Ia_ ' Meridian City Council Meeting Agenda January 7, 2020 – Page 363 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 364 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 365 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 366 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 367 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. /elaSto Address: 7)41- 6,1 Phone: E-mail; �fG IJc�, Z`- v' .( ��� �C'> CITY OF MERIDIAN: BY: l X� Tammy de rd, Mayor Attest: ACCEPTANCE AGRUMENv'T - INITIAL POINT GALLERY DISPLAY PAGE 6 s4f w1 Meridian City Council Meeting Agenda January 7, 2020 – Page 369 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 370 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 371 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 372 of 552 conditioned upon City Council action approving the Agreement. Execution of this ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 6 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: M&Yta/ Motw&ei Mona Monroe Address: 4240 Leigh Lane Alta, WY 83414 Phone: 503-799-1506 E-mail: mona@mona-marie.com CITY OF BY: Tammy de W Attest: Chris J, 1l_�a)rz)f Auu, C0 0f � lY1DAFi0 SEAL of the DRi ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 1 ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL This ACCEPTANCE AGREEMENT: DISPLAY OF ARTWORK IN INITIAL POINT GALLERY, MERIDIAN CITY HALL (“Agreement”) is made on the ____ day of ___________, 20___ (“Effective Date”), by and between the City of Meridian, a municipal corporation organized under the laws of the State of Idaho (“City”), and David Day , an individual person (“Artist”). (City and Artist may hereinafter be collectively referred to as “Parties.”) WHEREAS, the City desires that public art will be a component of Meridian City Hall by the display of artwork in Initial Point Gallery, an art gallery on the third floor of Meridian City Hall, the address of which is 33 E. Broadway Ave., Meridian, Idaho (“Initial Point Gallery”); WHEREAS , the Meridian Arts Commission (“Commission”) recommends to the Meridian City Council that Artist’s artwork be displayed in Initial Point Gallery; WHEREAS, the Meridian City Council accepts such recommendation and directs the Commission to work with Artist to establish a display of Artist’s artwork in Initial Point Gallery; and WHEREAS, the Parties acknowledge that Meridian City Hall is primarily a place of public business, that Initial Point Gallery is a public place, and that while the City seeks to encourage artistic expression and public dialogue, the City must simultaneously ensure that Meridian City Hall is a place where citizens, employees, and visitors of diverse ages and perspectives feel welcome and comfortable; NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and agreed, and in consideration of the mutual promises and covenants herein contained, the Parties agree as follows: I. SCOPE OF SERVICES . Artist shall personally deliver artwork to Initial Point Gallery, on June 26, 2020, at such time as is specified by the Gallery Curator. Artist shall be responsible for installing such artwork on June 26, 2020, at the direction of the Gallery Curator; shall allow the display of such work in Initial Point Gallery from June 26, 2020 through July 30, 2020, in accordance with the terms of this Agreement; and shall be responsible for removal of such artwork on July 31, 2020, at such time as is specified by the Gallery Curator. II. COMPENSATION AND SALE OF ARTWORK . A. No compensation. Artist shall display Artist’s artwork in Initial Point Gallery at the pleasure of the Meridian City Council. City shall not provide compensation to Artist for services, work, and/or any activity undertaken pursuant to or related to this Agreement. B. Sale of artwork. Artist may, at the direction of and in the manner established by the Gallery Meridian City Council Meeting Agenda January 7, 2020 – Page 374 of 552 ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 2 Curator, passively offer the artwork on display in Initial Point Gallery for sale. No price shall be displayed on or be proximate to any piece on display in Initial Point Gallery. City personnel shall not facilitate in any way the sale of Artist’s work; any transaction related to the sale of artwork shall be handled solely by Artist. Artist acknowledges the Commission’s request that Artist voluntarily donate to the Commission twenty percent (20%) of proceeds from any artwork sold due to its display in Initial Point Gallery. Upon the sale of a piece of artwork on display in Initial Point Gallery, Artist may remove such artwork from the Gallery, provided that Artist replaces the removed piece with another piece of artwork within twenty- four (24) hours of such removal. Artist shall coordinate the removal, replacement, and/or substitution of any and all artwork with the Gallery Curator prior to such activity. III. TIME OF PERFORMANCE . Artist shall provide services described in this Agreement in a timely manner, as described herein. Artist acknowledges and agrees that time is strictly of the essence with respect to this Agreement, and that the failure to timely perform any of the obligations hereunder shall constitute a default of this Agreement. IV. INSTALLATION . A. Coordination with Curator. Prior to the installation, removal, replacement, and/or substitution of the display in Initial Point Gallery or any portion or component thereof, Artist shall coordinate any and all such activity with the Gallery Curator. Artist shall be responsible for contacting the Gallery Curator at least thirty (30) days prior prior to the date of delivery of artwork to Initial Point Gallery to confirm details regarding the installation, removal, publicity, and promotion of the exhibit . Artist’s failure to affirmatively contact the Gallery Curator as required by this paragraph shall constitute a default of this Agreement. B. Inspection of display. Prior to or after installation, the Gallery Curator and/or the City may inspect and/or review the artwork proposed by Artist for display in Initial Point Gallery to ensure compliance with all criteria set forth in the most recent Call to Artists issued for Initial Point Gallery, and the Application and Acknowledgements Form completed by Artist, as well as to ensure that such artwork may be safely and appropriately displayed in Initial Point Gallery. If the Gallery Curator or the City concludes that the display or any portion or component thereof does not meet the criteria set forth in these enumerated documents, does not reflect artwork as described to the Commission or the Gallery Curator, or cannot be safely and/or appropriately displayed in Initial Point Gallery, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery. Further, the Gallery Curator or the City may require the immediate removal of such artwork from Initial Point Gallery where such removal serves the best interest of the City. V. DISPLAY . A. Original artwork. Artist warrants that any and all artwork provided by Artist for display in Initial Point Gallery shall be, and is, original work conceived and created by Artist. Meridian City Council Meeting Agenda January 7, 2020 – Page 375 of 552 ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 3 B. Photographs of artwork. City may photograph the artwork displayed in Initial Point Gallery, as City may desire for purposes of advertising, marketing, and public information. Where practicable and to the extent of City’s authority, Artist shall be acknowledged on each such photograph to be the creator of the original subject thereof, provided that photographic reproductions of artwork shall not be identified as or represented to be the finished artwork. C. Use of Artist’s name. Artist hereby conveys to City permission to use Artist’s name for purposes of advertising, marketing, and public information, without violation of Artist’s rights of privacy or any other rights Artist may possess under this Agreement, provided that City shall not use Artist’s logo, if any, for any purpose without the express, written permission of Artist. D. Use of City’s name. City hereby conveys to Artist permission to use City’s name for purposes of advertising, marketing, and public information, without violation of City’s rights of privacy or any other rights City may possess under this Agreement, provided that Artist shall not use City’s logo for any purpose without the express, written permission of the Mayor’s Chief of Staff. E. Removal of artwork by City. City shall have the right to remove Artist’s artwork from public display at any time and for any reason. Such removal may be temporary or permanent in nature. Where such artwork is or is intended to be removed from public display for longer than forty-eight (48) hours, City shall notify Artist in the manner set forth herein. While it is intended that Artist’s artwork will be displayed in Initial Point Gallery for the period set forth herein, this period may be shortened by City for any reason, without notice to the Artist. F. Removal of artwork by Artist. Artist shall coordinate with the Gallery Curator the removal, replacement, and/or substitution of any and all artwork prior to such activity, whether such activity is necessary due to the sale of a piece or for any other reason. G. Simultaneous display. City may elect to display the work of more than one Artist or Organization in Initial Point Gallery at any time, at the City’s sole discretion. The manner and arrangement of the display(s) in Initial Point Gallery shall be determined by the Gallery Curator. VI. INDEMNIFICATION , WAIVER , AND INSURANCE . A. Indemnification. Artist shall, and hereby does, indemnify, save, and hold harmless the City and any and all of its employees, agents, volunteers, and/or elected officials from any and all losses, claims, and judgments for damages or injury to persons or property, and from any and all losses and expenses caused or incurred by Artist or Artist’s servants, agents, employees, guests, and/or invitees. B. Waiver. Artist shall, and hereby does, waive any and all claims and recourse against City, including the right of contribution for loss and damage to persons or property arising from, growing out of, or in any way connected with or incident to Artist’s performance of this Agreement, whether such loss or damage may be attributable to known or unknown Meridian City Council Meeting Agenda January 7, 2020 – Page 376 of 552 ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 4 conditions, except for liability arising out of the tortious conduct of City or its officers, agents or employees. C. Insurance Artist’s responsibility. City shall not provide insurance to cover loss, theft, or damage of artwork displayed in Initial Point Gallery or to cover any activity undertaken by Artist in the furtherance of Artists’ rights or obligations described herein. Insurance of the artwork; of the Artist’s person, property, or interests; and/or of the Artist’s employees or agents shall be the sole responsibility of Artist. Artist shall obtain all necessary insurance as may be required in order to protect Artist’s insurable interests for its rights and obligations described within this Agreement, including, but not limited to, liability insurance, automobile insurance, worker’s compensation insurance, and/or insurance of the artwork to be displayed in Initial Point Gallery. Artist shall bear any and all risks of, and actual, loss of, theft of, and/or damage to the artwork prepared for, transported to, transported from, installed or hung in, and/or displayed in Initial Point Gallery. VII. TERMINATION . A. Termination for cause. If City determines that Artist has failed to comply with or is in default of any term or condition of this Agreement, violated any of the covenants, agreements, and/or stipulations of this Agreement, falsified any record or document required to be prepared under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the performance of this Agreement; or if either Party willfully or negligently defaults in, or fails to fulfill, its material obligations under this Agreement; the other Party shall have the right to terminate the Agreement by providing written notice to the defaulting party of its intent to terminate, and shall specify the grounds for termination. The defaulting party shall have two (2) calendar days, not including Sundays or federal holidays, after the other party mails such notice to cure the default. If the default is not cured within such period, this Agreement shall be terminated immediately upon mailing of written notice of termination. B. Termination without cause. City may immediately terminate this Agreement for any reason at any time without prior notice to Artist. C. Termination upon death or incapacity of Artist. This Agreement shall automatically terminate upon the death or incapacity of Artist. D. Non-waiver. A waiver of any breach or default of any provision of this Agreement shall not be construed as a waiver of a breach of the same or any other provision hereof. VIII. GENERAL PROVISIONS . A. Relationship of Parties. It is the express intention of Parties that Artist is an independent party and not an employee, agent, joint venturer, or partner of City. Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between Artist and City or between Artist and any official, agent, or Meridian City Council Meeting Agenda January 7, 2020 – Page 377 of 552 ACCEPTANCE AGREEMENT – INITIAL POINT GALLERY DISPLAY PAGE 5 employee of City. Both parties acknowledge that Artist is not an employee of City. Artist shall retain the right to perform services for others during the term of this Agreement. B. Compliance with law. Throughout the course of this Agreement, Artist shall comply with any and all applicable federal, state, and local laws. C. Non-Discrimination . In fulfilling or exercising any right or obligation under this Agreement, Artist shall not discriminate against any person as to race, creed, religion, sex, age, national origin, sexual orientation or any physical, mental, or sensory disability. D. Entire agreement. This Agreement constitutes the entire understanding between the Parties. This Agreement supersedes any and all statements, promises, or inducements made by either party, or agents of either party, whether oral or written, and whether previous to the execution hereof or contemporaneous herewith. The terms of this Agreement may not be enlarged, modified or altered except upon written agreement signed by both parties hereto. E. Agreement governed by Idaho law . The laws of the State of Idaho shall govern the validity, interpretation, performance and enforcement of this Agreement. Venue shall be in the courts of Ada County, Idaho. F. Cumulative rights and remedies . All rights and remedies herein enumerated shall be cumulative and none shall exclude any other right or remedy allowed by law. Likewise, the exercise of any remedy provided for herein or allowed by law shall not be to the exclusion of any other remedy. G. Severability. If any provision of this Agreement is found by a court of competent jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall not be affected. H. Successors and assigns. Artist shall not subcontract or assign any of Artist’s obligations under this Agreement that require or that may require Artist’s artistic talent or expertise. Artist may subcontract or assign obligations that do not require Artist’s artistic talent or expertise. All of the terms, provisions, covenants and conditions of this Agreement shall inure to the benefit of, and shall be binding upon, each party and their successors, assigns, legal representatives, heirs, executors, and administrators. I. Notice. Any and all notice required to be provided by the Parties hereto, unless otherwise stated in this Agreement, shall be in writing and shall be deemed communicated upon mailing by United States Mail, addressed, if to the Artist, to the address written below, and if to the City, to: 33 E. Broadway Avenue, Meridian, Idaho, 83642. Either party may change its respective mailing address by giving written notice of such change in the manner herein provided. J. City Council approval required. The validity of this Agreement shall be expressly conditioned upon City Council action approving the Agreement. Execution of this Meridian City Council Meeting Agenda January 7, 2020 – Page 378 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: David R l David Day 5OZ4 Bel Air I)rive Address: Boise, ID 83705 Phone: (208) 794 7271 daverday@gmail.com E-mail: CITY OF MERIDIAN: BY: Tammy de eer ,Mayor 0 ACCEPTANCE AGREEMENT - INITIAL POINT GALLERY DISPLAY PAGE 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 380 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 381 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 382 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 383 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 384 of 552 Agreement by the persons referenced below prior to such ratification or approval shall not be construed as proof of validity in the absence of Meridian City Council approval. IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the Effective Date written above. ARTIST: ENR y L ffSE/Io77—I He>< ry aserotti Address: Phone: -57725- N �d6gy p2 ((3o 15E` 1P g 37o1-1 E-mail: 9(�45c-gorT (2G,,,14r/-, Cow CITY OF MERIDIAN: BY: Tammy W erd, Mayor LmayrANu AGRUMGNT- INITIAL. PoiNT GALLERY DISPLAY Attest: EIDIAN,*-- I DAJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 V Item Title: Community Development Block Grant Amendment for Program Year 2018 to Public Works Agreement for a Not -to -Exceed amount of $61,178.00 Meeting Notes: u✓ I TEM SHEET C ouncil Agenda I tem - 3.V. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Program Year 2018 Community Development Block G rant Amendment to Public Works Agreement for a Not-to-Exceed amount of $61,178.00 AT TAC HM E NT S: Description Type Upload D ate P ublic Works Amendment A greements / C ontracts 12/19/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 386 of 552 SUBRECIPIENT AGREEMENT BETWEEN CITY OF MERIDIAN, COMMUNITY DEVELOPMENT DEPARTMENT AND CITY OF MERIDIAN, PUBLIC WORKS DEPARTMENT FOR PROGRAM YEAR 2018 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS SECOND AMENDMENT This Subrecipient Agreement is entered into this 7th day of January , 2019 by and between the City of Meridian, a municipal corporation organized under the laws of the state of Idaho ("City"), by and through the Community Development Department (CDBG Program Coordinator), and MERIDIAN PUBLIC WORKS DEPARTMENT ("Subrecipient"). WHEREAS, on January 8, 2019, City and Subrecipient entered into Program Year 2018 Subrecipient Agreement ("PY18 SRA"), a cooperative agreement for the investment of Community Development Block Grant ("CDBG") funds; and WHEREAS, Subrecipient requires additional time to complete the activities in the PY18 SRA; NOW, THEREFORE, in consideration of the mutual covenants of the parties, the Parties agree as follows: I. PROVISION MODIFIED — SCOPE OF SERVICE. Section I.A. shall be amended as follows: A. Activities. Subrecipient shall use City's PY18 CDBG funds in an amount not to exceed sixty —one thousand one hundred seventy-eight dollars ($61,178). Activities shall be broken into two (2) phases over the term of this Agreement. Completion of Phase 1 must be agreed upon by both the Community Development Program Coordinator and the Subrecipient prior to moving into Phase 2. 1. Phase 1. The Subrecipient will be responsible for designing and installing streetlights in the area of E. Chateau Drive, N. Jericho Road, N. Amethyst Avenue, E. Torrington Court, E. Willowbrook Drive, and N.E. 10th Avenue corridors in the area near Chief Joseph Elementary School, in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under 03K (Street Improvements). 2. Phase 2. The Subrecipient will be responsible for designing and upgrading streetlights in the Gem Park No. 1 and No. 2, Strate, Mirage Meadows, Wesley and Meridian Place No. 3 Subdivisions in the area near Chief Joseph Elementary School. Prior to construction, the Public Works Department will submit a report to Community Development Department for any upgrades to ensure they are necessary and not part of the City's normal maintenance. Community Development will submit to HUD for approval. Activities during both phases must be completed in a manner satisfactory to the City and consistent with any standards required as a condition of providing the funds. This project is eligible under 03K (Street Improvements). II. PROVISION MODIFIED — TIME OF PERFORMANCE. Section I.E. shall be amended as follows: SECOND AMENDMENT TO PY18 SUBRECIPIENT AGREEMENT - CITY OF MERIDIAN, PUBLIC WORKS DEPARTMENT PAGE 1 OF 2 E. Time of performance. Services of Subrecipient shall start no earlier than October 1, 2018 and end on or before June 30, 2020 Deeembei: 31 2019. The term of this Agreement and the provisions herein shall be extended to cover any additional time period during which Subrecipient remains in control of CDBG funds or other CDBG assets, including program income. III. PROVISION MODIFIED — DRAW REQUESTS. Section II.J.3 shall be amended as follows: 4. Draw Requests. It is expressly agreed and understood that the total amount to be paid by City under this Agreement shall not to exceed sixty one thousand one hundred seventy-eight dollars ($61,178). City will not accept or process draw requests prior to City's reception of Congressional Release of Funds; the CDBG Administrator shall notify Subrecipient of such release and the opportunity to submit draw requests. Draw requests for the payment of eligible expenses shall be made against the activity specified, in accordance with performance, and as expenses are incurred by Subrecipient. Draw requests shall only be accepted on official City and/or HUD forms and must be completed in full to be processed. All draw requests are to be submitted as needed in coordination with the CDBG Administrator. Draw requests shall include the following: draw request form, progress report, transaction detail completed for the relevant draw request period, and proof of payment by Subrecipient (such as copy of check and bank transaction information showing payment of check, copy of receipt of payment by contractor or subcontractor, and/or other relevant documentation of payment). Subrecipient's final draw request under this Agreement must be submitted by Subrecipient no later than July 15, 20201^^"^"<. i 2mn. WHEREAS, all provisions of the PY18 SRA shall remain in full force and effect except as expressly modified by this Second Amendment or other duly executed addenda. No other understanding, whether oral or written, shall be deemed to enlarge, limit or otherwise affect the operation of the PY18 SRA or this Second Amendment thereto. IN WITNESS WHEREOF, the parties shall cause this Second Amendment to be executed by their duly authorized officers to be effective as of the day and year first above written. SUBRECIPIENT: City of Merid' n, Public Works Department 12 9 ale Bolthouse, Director CITY: City of Meridian By: Ta d Weerd, Mayor Attest: 011 1 1 ED A �, _ — cilyof (.-BVI E IDIANP_ ClKIAL r �R°the TREP`~\\? SECOND AMENDMENT TO PY18 SUBRECIPIENT AGREEMENT — CITY OF MERIDIAN, PUBLIC WORKS DEPARTMENT PAGE 2 OF 2 EIDIAN*,----- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 W Item Title: Approval of Task Order 10594.c to JUB Engineers For Water and Sewer Main Replacement - E. State Ave, Meridian, Idaho to Cathy Land for a Not -to -Exceed amount of $58,130.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.W. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approval of Task Order 10594.c to J UB E ngineers for Water & S ewer M ain Replacement – E S tate Ave., M eridian Rd. to C athy L ane for the Not-to-E xceed Amount of $58,130.00 AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 12/26/2019 Contract C hecklist Cover Memo 12/26/2019 P urchase Requisition Cover Memo 12/26/2019 B udget Cover Memo 12/26/2019 Task Order 10594.c Cover Memo 12/26/2019 Unsigned P O# 20-0176 Cover Memo 12/26/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 389 of 552 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Buyer CC: Troy Thrall; Keith Watts Date: 12/26/2019 Re: January 7 th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Public Works Department, respectfully requests that the following item be placed on the January 7 th City Council Consent Agenda for Council’s consideration. Approval of Task Order 10594.c to JUB Engineers for Water & Sewer Main Replacement – E State Ave., Meridian Rd to Cathy Lane for the Not-to-Exceed amount of $58,130.00. Recommended Council Action: Approval of Task Order 10594.c to JUB Engineers for Water & Sewer Main Replacement – E State Ave., Meridian Rd. to Cathy Lane for the Not-to-Exceed amount of $58,130.00 as well as authorize Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $58,130.00. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 7, 2020 – Page 390 of 552 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 3 9 1 o f 5 5 2 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 95000 Service Line/Main Replacement 740,000.04 0.00 740,000.04 100.00% 10135.a Sewer Line Replacement at Gregory Lift Station - Pre-Design 0.00 1,347.50 (1,347.50)0.00% 10135.c Services during Bidding & Construction Gregory Lift Station 0.00 3,922.90 (3,922.90)0.00% 10135.d Water Sewer Main Replacement Gregory Lift Station 0.00 8,631.05 (8,631.05)0.00% 10366 Five Mile Trunk Relief - 8th Street Park 0.00 989.67 (989.67)0.00% 10574.b Water Main Replacement W Washington and W Carlton 0.00 35,511.66 (35,511.66)0.00% 10577.C Water and Sewer Line Replacement - E.Pine Ave - Meridian Rd. 0.00 114,253.18 (114,253.18)0.00% 10597 Watermain Replacement- NW 11th ave-W. Fairwood to Delmar 0.00 6,469.00 (6,469.00)0.00% 10597.a Water Main Replacement - NW 11 St. W Fairwood to W Delmar 0.00 73.14 (73.14)0.00% 10620.a Water Main Replace – N Hickory Ave, Pine to Fairview-Design 0.00 73,041.00 (73,041.00)0.00% 10708.a Water Main Replacement Pine Ave NW 1st to NW 3 - Design 0.00 (1,417.44)1,417.44 0.00% 10708.b Water & Sewer Main Replacement - W Pine, Meridian to NW 3rd 0.00 257,579.86 (257,579.86)0.00% 10917 Sewer Main Replacement - E Chateau N Jericho 0.00 4,379.00 (4,379.00)0.00% Carr...Carryforward 468,872.04 0.00 468,872.04 100.00% Total Capital Outlay 1,208,872.08 504,780.52 704,091.56 58.24% Date: 12/23/19 07:51:18 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 392 of 552 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3490 - Water Construction Projects From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of TOTAL EXPENDITURES 1,208,872.08 504,780.52 704,091.56 58.24% Date: 12/23/19 07:51:18 AM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 393 of 552 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 60 - Enterprise Fund 3590 - WW Construction Projects From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 95000 Service Line/Main Replacement 1,350,000.00 0.00 1,350,000.00 100.00% 10135.a Sewer Line Replacement at Gregory Lift Station - Pre-Design 0.00 402.50 (402.50)0.00% 10135.c Services during Bidding & Construction Gregory Lift Station 0.00 14,930.08 (14,930.08)0.00% 10135.d Water Sewer Main Replacement Gregory Lift Station 0.00 96,057.52 (96,057.52)0.00% 10577.C Water and Sewer Line Replacement - E.Pine Ave - Meridian Rd. 0.00 123,367.22 (123,367.22)0.00% 10594.a Water & Sewer Line Replacement E State Ave; Design 0.00 8,666.81 (8,666.81)0.00% 10613.a Sewer Line Replacement - E Washington and Carlton St - Desig 0.00 2,828.86 (2,828.86)0.00% 10708 Water Main Replacement Pine Ave NW 1st to NW 3 0.00 828.50 (828.50)0.00% 10708.b Water & Sewer Main Replacement - W Pine, Meridian to NW 3rd 0.00 114,742.22 (114,742.22)0.00% 10917 Sewer Main Replacement - E Chateau N Jericho 0.00 9,258.00 (9,258.00)0.00% 10936 FY19 Sewer Main Rehabilitation 0.00 1,565.00 (1,565.00)0.00% 11066.a Washington Street Sewer Main Rehab - Design 0.00 2,708.00 (2,708.00)0.00% Carr...Carryforward 1,116,944.04 0.00 1,116,944.04 100.00% Total Capital Outlay 2,466,944.04 375,354.71 2,091,589.33 84.78% TOTAL EXPENDITURES 2,466,944.04 375,354.71 2,091,589.33 84.78% Date: 12/23/19 07:52:08 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 394 of 552 TASK ORDER NO. 10594.c Pursuant to the MASTER AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN crTY oF MERTDTAN (OWNER) AND JUB ENGTNEERS (ENG|NEER) This Task Order is made this 2<!!h day of December 2019 and entered into by and between the City of Meridian, a municipal corporation organized under the laws of the State of ldaho, hereinafter referred to as "City", and accepted by JUB ENGINEERS. hereinafter referred to as "Engineed' pursuant to the mutual promises, covenant and conditions contained in the Master Agreement (category 2C) between the above mentioned parties dated October 1,2019. The Project Name for this Task Order is as follows: WATER & SEWER MAIN REPLACEMENT - E STATE AVE, MERIDIAN RD to GATHY LANE PROJECT UNDERSTANDING J-U-B Engineers, lnc. will provide the following services to update the plans and specifications previously completed in 2017. ln addition, bidding, and construction services will be provided as described herein. SCOPE OF WORK Task 1 - Project Administration 1. Kickoff Meeting: Attend a kick-off meeting with the CITY to discuss the approach to the plan updates, landowner coordination and other considerations. 2. Progress Review Meetings: Attend two (2)progress review meetings during the plan update process with the CITY to discuss project status, present deliverables, review plan submittals and receive direction from the CITY. 3. Project Administration and Tracking: Monitor team progress, action item lists, task deadlines, items needed from CITY. Provide documentation, administration, and monthly updates to prolect team and CITY as needed. Task 2 - Landowner Coordination 1. Assist CITY with landowner coordination on the prolect during the plan update phase which will include the following: Task Order '10594.c E State Ave., Meridian Rd. to Cathy Ln. Water & Sewer Main Replacement JUB Engineers Page 'l of 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 395 of 552 Task Order 10594.c E State Ave., Meridian Rd. to Cathy Ln. Water & Sewer Main Replacement Page 2 of 6 JUB Engineers A. Project Notification Letter: J-U-B, with CITY input, will create an informational letter and project vicinity map for CITY review and approval. The letter will notify landowners of the project schedule and request contact be made to either the CITY PM or to J-U-B if revisions to the service line routing is requested. All landowner mailings will be sent by the CITY. B. Landowner Meetings and Service Line Routing: J-U-B will visit those properties where rerouting of the service line is requested, or those properties where ownership has changed and they may not be aware of the service line routing or the project in general. Meeting notes will be summarized in emails sent to the CITY PM. For the purpose of this scope of services, it is assumed that five (5) landowner meetings and revisions to the respective service line routing exhibits will be required. Scope of the meetings and service line re- routing will vary for each parcel. Follow up meetings and phone conversations may be required. The anticipated level of effort is shown on Attachment A. Deliverables • Draft and Final landowner informational letter. • Updated service line routing exhibits for inclusion into the Project Manual. Task 3 – Construction Plans and Specifications Revisions 1. Final Design Package Updates (Agency Review): Complete the following subtask in preparation of the agency review package. A. Base Mapping Review and Additional Field Survey Updates: Visit the site to generally review base mapping against any obvious physical changes to the topography within the right of way of State Avenue. Known recent projects in the area include ACHD’s pavement resurfacing of Main Street and the Pine Road widening project. Based on the field visit and review of available record drawings, additional topographic survey will be performed to update the base mapping. Attachment A shows the assumed level of effort for this work. B. Final Design and Construction Plan Revisions: Update the service connection locations based on the outcome of Task 2 and revisions to the base mapping. Minor revisions are assumed with no anticipated sewer or water alignment or profile changes. Plans will be 11”x17” with a 1”=20’ or similar scale. C. SWPPP and ESC: The SWPPP will be reviewed and updated for changes to the EPA general construction permit (CGP). The City Environmental Division will approve the plan. D. Technical Specifications: Technical specifications will be revised to include the new provisions if necessary on the service line re-routing. E. Update the opinion of probable construction cost and preliminary bid schedule as necessary. F. A senior engineer will perform a QC of the plans and technical specifications. Meridian City Council Meeting Agenda January 7, 2020 – Page 396 of 552 Task Order 10594.c E State Ave., Meridian Rd. to Cathy Ln. Water & Sewer Main Replacement Page 3 of 6 JUB Engineers G. Submit the agency review package to the CITY and the agencies (Task 5) for review and comment. Meet with CITY to review submittal package and receive comments and direction from Public Works staff on the project as provided in Task 1. H. The CITY will provide full review and comments from the Community Development Divisions as appropriate. Deliverables • Four (4) copies of agency review package, plans, specifications, SWPPP, opinion of probable construction cost estimate. • Technical specifications in word format for CITY review and editing. • Two copies (2) of the SWPPP and ESC. 2. 100% Final Design and Project Manual Package (QLPE Review, Bid Ready): A. Incorporate CITY and agency review comments (as applicable) and revise the Construction Plans, Technical Specifications, and SWPPP. B. Update opinion of probable construction cost and preliminary bid schedule. C. J-U-B will submit six (6) copies of the 100% (Bid Ready) submittal package for CITY QLPE review and approval. If revisions are necessary, J-U-B will incorporate and resubmit submittal the package. Deliverables • Six (6) copies of the Final (100% QLPE, Bid Ready) Plans and Project Manual, final opinion of probable construction cost. • Electronic pdf version of the 100% Plans, technical specifications, SWPPP. Task 4 – Agency Coordination and Permitting 1. ACHD Coordination and Permitting A. Submit 90% Plan Set review for ACHD approval. Attend a meeting with ACHD if required to facilitate the plan reviews. Task 5 – Bidding and Construction Services 1. Bidding Services a. Assist the City in responding to technical questions that the City is unable to answer through review of the Contract Documents for City’s use in preparation of addenda. b. Attend a pre-bid meeting to assist in answering bidders’ questions and may advise on preparation of any addenda necessary during the bid process. 2. Construction Phase Services: J-U-B’s project manager/engineer will be available during construction to assist the CITY as described below or specifically requested by the CITY: Meridian City Council Meeting Agenda January 7, 2020 – Page 397 of 552 Task Order 10594.c E State Ave., Meridian Rd. to Cathy Ln. Water & Sewer Main Replacement Page 4 of 6 JUB Engineers a. Preconstruction Conference: J-U-B will attend the pre-construction conference with the contractor, CITY and agencies. b. Construction Phase Assistance: J-U-B’s project manager will be available during construction as requested by the CITY. Items that will be included in this portion of the task may include: i. Shop Drawing and Product Data Reviews: J-U-B will review shop drawing and product data submittals for compliance with the design and contract documents. ii. Construction Administration: As requested by the City, J-U-B will assist the City in review of claims, change order and work directive preparation, address questions or RFI’s, and other contract administration activities. iii. Attend regular progress or field meetings during the design phase with the CITY as needed throughout the project to discuss project status, provide budget status summaries, present deliverables, and receive direction from the CITY. It is assumed that three (3) such meetings will be required at the various project deliverable stages. c. Construction Control Staking: J-U-B shall provide one (1) set of control staking for the Contractor. The Contractor shall be responsible for protection of the staking and performing independent QA/QC of the control as the work progresses, and if disturbance has occurred. Re-establishment of the control will be performed on an additional time and materials. d. Close-out Procedures: J-U-B may conduct a walk through with the City and prepare a tentative punch list to supplement the City’s RPR list. e. Record Survey: Upon completion of the work, J-U-B will complete a survey of the work to include the rim elevations of all the manholes installed and will dip each manhole to determine the elevation of the flow line inverts. f. Record Drawings: J-U-B will prepare record drawings from drawings received from the Contractor, City’s RPR, J-U-B’s record survey information and per the CITY’S Record Drawing Requirements. Deliverables • One (1) paper set of the proposed record drawings to be reviewed by the CITY prior to submitting the final as shown below. • Three (3) sets of 11”x17” record drawings. Each sheet will be sealed by a professional engineer with J-U-B standard disclaimer. • Two (2) CD’s: o One (1) will have the complete set of drawings in PDF format for submittal to DEQ o One (1) will have the complete set of drawings in PDF and AutoCAD format for City use. ASSUMPTIONS Meridian City Council Meeting Agenda January 7, 2020 – Page 398 of 552 Task Order 10594.c E State Ave., Meridian Rd. to Cathy Ln. Water & Sewer Main Replacement Page 5 of 6 JUB Engineers While preparing our scope of services and fee estimate, we have made the following assumptions: • The project plans require updating only to coordinate service line relocations and address CITY comments. The exact number of revisions are not known at this time, nor is the amount of ownership changes that may have occurred since the previous landowner coordination effort. For the purpose of this scope of services, it is assumed that five (5) services will require relocation and coordination. No supplemental survey will be required for these revisions. Topographic survey on private property or detailed design of each property’s service line on private property is not provided. The General Contractor (GC) will be responsible for the actual final design and coordination of each service line with the landowners. • Traffic control plans and approvals shall be secured by the general contractor (GC). • Exact locations of utilities are not known and may affect the alignment during construction. • Control points set in the original project are assumed in place and not disturbed. The Contractor will provide all sewer grade staking as required to construct the project. All grade checking and transferring of lines and grades from the control staking shall be the responsibility of the Contractor. J-U-B will provide initial control survey as described herein. TIME OF COMPLETION and COMPENSATION SCHEDULE COMPENSATION AND COMPLETION SCHEDULE Task Description Due Date Compensation 1 Project Administration  On-going $4,456.00 2 Landowner Coordination  Within 15 days of NTP $5,437.00 3 Construction Plans and Specifications Revisions  90% Revisions complete within 45 calendar days of NTP.  100% Bid ready – dependent on Task 4. $16,830.00 4 Agency Coordination & Permitting  On-going $500.00 5 Bidding and Construction Services  Completed as required by City bidding and contract award schedules $30,907.00 TASK ORDER TOTAL: $58,130.00 The Not-To-Exceed amount to complete all services listed above for this Task Order No. 10594.c is (fifty-eight thousand one hundred thirty) $58,130.00. No compensation will be paid over the Not-to-Exceed amount without prior written approval by the City in the form of a Change Order. No travel or expenses will be reimbursed through this agreement. All costs must be incorporated in the individual tasks within the Compensation and Completion Schedule above. Meridian City Council Meeting Agenda January 7, 2020 – Page 399 of 552 CITY OF MERIDIAN JUB Manager I)atod'lZ-z f-I ? City Pmject lltanagen TrovThnall Task frer 10594.c E State Ave., Meridian Rd. tro Cahy Ln. Water & Sangr Main Replacament JUB Engineers Page 6 of 6 Meridian City Council Meeting Agenda January 7, 2020 – Page 400 of 552 E CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN,TD 83642 (208) 888-4433 Vendor Address: IAN Purchase Order Attention: Troy Thrall 1212612019 20-0176 JUB ENGINEERS 250 S. BEECHWOOD, SUITE #201 BOISE, tD 83709-0944 Description 20-0176 Task Order 10594.c Water & Sewer Main Replacement - E State 20-0176 Task Order 10594.c Water & Sewer Main Replacement - E State Billing Address: Shipping Address: Attn: Finance 33 E Broadway Ave Meridian, lD 83642 33 E BroadwayAve. Ste.200 Meridian, lD 83642 Quantity 6752.57 51377.43 Shipping Method: FOB: nit Contractor Destination Pre-Paid Unit Price Totali' loo,, l I ar ar 1.00 1.00 6,752.57 51,377.43 Purchase Order Total $58,130.00 Purchasing Special lnstructions PO toTask Order 10594.c dated 12123119 Councilapproved 117l2O Not-to-Exceed $58,130.00 60-3490-95000-10594.c $6,752.57 60-3590-95000-1 0594.c $51,377 .43 Ticket#39556 IDAHO Meridian City Council Meeting Agenda January 7, 2020 – Page 401 of 552 (�/rE IDIAN*,-----IZ DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 X Item Title: Approval of Purchase Order #20-0177 to Quality Electric, Inc. For Fiscal Year 2020 Streetlight Underground Utility Locating Services for the Not -to -Exceed Amount of $83,461.88 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.X . Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approval of P urchase O rder #20-0177 to Quality E lectric, Inc. for F iscal Year 2020 S treetlight Underground Utility L ocating S ervices for the Not-to-E xceed amount of $83,461.88 AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 12/31/2019 P urchase Requisition Cover Memo 12/31/2019 B udget R eport Cover Memo 12/31/2019 UNS I G NE D Purchase Order Cover Memo 12/31/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 402 of 552 Page 1 Memo To: Chris Johnson, City Clerk From: Sandra Ramirez, Buyer CC: Al Christy; Keith Watts Date: 12/31/19 Re: January 7 th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the January 7 th City Council Consent Agenda for Council’s consideration. Approval of Purchase Order #20-0177 to Quality Electric, Inc. for FY20 Streetlight Underground Utility Locating Services for the Not-To-Exceed amount of $83,461.88. This Purchase Order coincides with the current Agreement for Professional Services for Streetlight Underground Utility Locating Services dated December 16, 2019. Recommended Council Action: Approval of Purchase Order #20-0177 to Quality Electric, Inc. for the Not-to-Exceed amount of $83,461.88 for FY20 Streetlight Underground Utility Locating Services as well as authorize the Procurement Manager to sign Purchase Order #20-0177 for the Not-to-Exceed amount of $83,461.88. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 7, 2020 – Page 403 of 552 8 3 , 4 6 1 . 8 8 $ 8 3 , 4 6 1 . 8 8 Q u a l i t y E l e c t r i c 1 0 9 8 1 . a M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a J a n u a r y 7 , 2 0 2 0 – P a g e 4 0 4 o f 5 5 2 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra 01 - General Fund 1860 - Street Lighting From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of OPERATING COSTS 53104 Street Light/Signs Repairs/Maintenance 177,050.04 0.00 177,050.04 100.00% 0000 NON-DEPARTMENTAL 0.00 15,600.00 (15,600.00)0.00% 10279.c Street Light Maintenance Services - FY20 0.00 61,800.40 (61,800.40)0.00% 10527.a FY20 Streetlight Maintenance 0.00 442.16 (442.16)0.00% 10950 Digline Tickets 0.00 15,682.12 (15,682.12)0.00% 10981.a Streetlight Underground Power Locating Services 0.00 63.48 (63.48)0.00% Total OPERATING COSTS 177,050.04 93,588.16 83,461.88 47.14% TOTAL EXPENDITURES 177,050.04 93,588.16 83,461.88 47.14% Date: 12/31/19 09:50:59 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 405 of 552 I DAHO CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN,TD 83642 (208) 888-4433 Vendor Address: QUALITY ELECTRIC 5272W IRVING ST BOTSE, tD 83706 Purchase Order Attention: AlChristy 1213112019 20-0177 Billing Address Shipping Address: Shipping Method: FOB: Attn: Finance 33 E BroadwayAve Meridian, lD 83642 33 E BroadwayAve. Ste. 200 Meridian, lD 83642 Contractor Destination Pre-Paid Description Unit Quantity Unit Price 20-0177 FY20 Streetlight Underground Power Locate Services Dollar 83461.88 1.00 Purchase Order Total: Purchasing Special lnstructions PO to contract dated 12116119 for FY20 Services only. Council approved 117120 Not-to-Exceed $83,461.88 01 -1 860-531 04-1 0981 .a Ticket#36450 Total 83,461.88 $83,461.88 Meridian City Council Meeting Agenda January 7, 2020 – Page 406 of 552 CjQ/�SIDR NIA*,-----I DAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 Y Item Title: Approval of Purchase Order #20-0173 to Emergency Responders Services (ERS) For the Up -Fitting of 9 Police Vehicles for the Not -to -Exceed Amount of $133,463.57 for Fiscal Year 2020 Meeting Notes: �wi I TEM SHEET C ouncil Agenda I tem - 3.Y. Presenter: Consent Estimated Time f or P resentation: 0 Title of I tem - Approval of P urchase O rder for the Up-F itting of 9 P olice Vehicles with Emergency Responders S er vices (E RS ) for the Not-to-E xceed Amount of $133,463.57 for F iscal Year 2020 AT TAC HM E NT S: Description Type Upload D ate Council Memo Cover Memo 12/31/2019 B udget R eport Cover Memo 12/31/2019 P O #20-0173 Cover Memo 12/31/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 407 of 552 Page 1 Memo To: Chris Johnson, City Clerk From: Shanee Eckert, Administrative Assistant CC: Stacey Pechin, Keith Watts Date: 12/17/2019 Re: January 7 th City Council Meeting Agenda Item The Purchasing Department, on behalf of the Police Department, respectfully requests that the following item be placed on the January 7 th City Council Consent Agenda for Council’s consideration. Approval of purchase order for the up-fitting of 9 Police Vehicles with Emergency Responders Services (ERS) for the NOT TO EXCEED amount of $133,463.57 for FY20. Recommended Council Action: Approval of the purchase of 9 Police Vehicles for the NOT TO EXCEED amount of $133,463.57 and authorize the Purchasing Manager to sign the Purchase Order for the Not-To-Exceed amount of $133,463.57. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda January 7, 2020 – Page 408 of 552 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee 2110 - Police Admin 01 - General Fund From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94100 Capital - Vehicles 1,020,385.20 0.00 1,020,385.20 100.00% 0000 NON-DEPARTMENTAL 0.00 693,027.68 (693,027.68)0.00% Total Capital Outlay 1,020,385.20 693,027.68 327,357.52 32.08% TOTAL EXPENDITURES 1,020,385.20 693,027.68 327,357.52 32.08% Date: 12/16/19 10:22:17 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 409 of 552 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee 2110 - Police Admin 08 - Public Safety Fund From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94100 Capital - Vehicles 133,680.00 0.00 133,680.00 100.00% Total Capital Outlay 133,680.00 0.00 133,680.00 100.00% TOTAL EXPENDITURES 133,680.00 0.00 133,680.00 100.00% Date: 12/16/19 10:22:17 AM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 410 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 411 of 552 Cj�/rE IDIZ DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 Z Item Title: Approval of Purchase Order #20-0182 For the Armor Plating of Police Rescue Vehicle in the Not -to - Exceed amount of $79,170.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.Z. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Approval of P urchase O rder #20-0182 for Armor P lating of P olice Rescue Vehicle in the Not-to-E xceed Amount of $79,170.00 AT TAC HM E NT S: Description Type Upload D ate P urchase Order Findings/Orders 1/2/2020 A rmoring Quote B ackup Material 1/2/2020 B udget R eport B ackup Material 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 412 of 552 Description Unit Quantity Unit Price Total 1.00 79,170.00 79170.00 Dollar Armoring of City Supplied Ford Transit Van Purchasing Manager:_____________________________ Shipping Address: Vendor Address: Purchase Order Special Instructions Attn: Finance 33 E Broadway Ave Meridian, ID 83642 Meridian City Police Dept. 1401 Watertower Meridian, ID 83642 $79,170.00 Destination Pre-Paid Shipping Method: FOB: Armoring of City Supplied Ford Transit 350 High Roof Extender Van per Council Approved Sole Source (12/10/2019) and attached written Quote dated December 2019. - Not-To-Exceed $79,170.00 01-2110-94100 Ticket #36566 Billing Address: INTERNATIONAL ARMORING CORPORATION 181 S. 600 W. BUILDING 3A BAY 5 OGDEN, UT 84404 Attention: Contractor Purchase Order Total: CITY OF MERIDIAN 33 EAST BROADWAY AVE. MERIDIAN, ID 83642 (208) 888-4433 Shawn Harper 1/2/2020 20-0182 Meridian City Council Meeting Agenda January 7, 2020 – Page 413 of 552 Vehicle Armoring Quote   INTERNATIONAL ARMORING CORPORATION  181 South 600 West, Building 3a, Ogden,, Utah 84014  Email: orbit1962​@armormax.com​ Phone: 801-393-1075  December 2019 Reference No: 190226MFB24r8 Attn: Community Services Division Meridian Police Department 1401 E. Watertower St., Meridian, Idaho 83642 2020 Ford Transit 350 High Roof / Extender Van (Customer Provided) IAC Level 5 ​(​Level B-6/NIJ Level III) Armored Vehicle Ballistic Specification: ​IAC Level 5(Level B-6/ NIJ Level III) ●(.​357​) Magnum (full metal jacket, coned bullet, or soft core), 10.2 g, 425 m/s /1450 fps ●(9mm)​ Luger (full metal jacket, round nose or soft core), 8 g., 400 ms / 1250 fps ●(.44 Magnum)​ (Full metal jacket, flat nose, or soft core), 15.6 g, 440 m/s / 1510 fps ●(AK-47)​ 7.62 X 39mm, 145 gr., 700mps / 2,430 fps ●(AK-47)​ 7.62 X 39mm, 123 gr., 750 mps / 2,697 fps ●(.223)​ Caliber, 45 gr., 919 mps / 3,200 fps ●(.223)​ 5.56 x 45 (full metal jacket, pointed bullet, soft core, or steel penetrator- SS109), 4 g, 950 m/s ●(.308)​ 7.62 x 51mm (full metal jacket - copper, pointed bullet, or steel hard core), 9.8 g, 820 m/s, ●(.308)​ 7.62 x 51mm M80 (full metal jacket - steel, pointed bullet, or soft core), 9.5 g, 830 m/s, 3 shots/ 2,700 fps Armoring Specifications: 1)Glass areas:​ Windshield and front side glass will be removed and replaced with bullet-resistant transparent armor. The glass is multi-layer glass with a polycarbonate inner layer to prevent spalling upon ballistic impact. Glass will be curved, marked and contoured to retain the appearance of the original glass. Glass will be provided from independent governmental approved suppliers. All transparent areas will be protected according to the indicated ballistic specifications. 2)Body​ Doors, pillar posts, back windows area, side panels, kick-panels, header areas etc will be armored with Armormax® PAC 500 lightweight ballistic synthetic fiber laminate (doors and walls) together with air hardened heat treated ballistic steel in accordance with defined standard of defeat. Elitus® overlap system used throughout. All lateral body areas will be protected according to the indicated ballistic specifications. Weldfree® mounting of ballistic steel will be incorporated in the install process. 3)Roof:​ Armored with Armormax® PAC300 lightweight ballistic synthetic fiber laminate in accordance with the indicated ballistic specifications at a 30 degree (from flat surface) shot protection. 4)Floor:​ Floor areas will be armored with multi-ply rigid ballistic fragmentation material combined with Armormax® PAC100 lightweight ballistic synthetic fiber laminate molded to form fit contours of floorboards and panels. Protection of the floor against the explosion of grenades (single German DM51 or US M-67) and a Std. 6 pound landmine. Multi-ply ballistic nylon w/Armormax® PAC100 molded to form fit contours of floorboards and panels. 5)Vehicle Structured Modifications​: Reinforcement of pillar posts and hinges, hardened plastic door risers installed on all doors. Meridian City Council Meeting Agenda January 7, 2020 – Page 414 of 552 Vehicle Armoring Quote 6)Suspension:​ Upgrades to include HD torsion bars, leaf springs, coil springs, polyurethane bushings and high-pressure heavy-duty shocks. Additional features included at no extra charge in the standard package: 1)Battery:​ Original replaced with an Optima® bullet-resistant battery system. 2)Door Supports:​ Hardened plastic door risers installed on all doors to support closed doors at rest. 3)Overextension straps:​ Installed on all doors to help protect the hinges from overextension due to the added weight of the armor materials in the doors. 4)Computer:​ Ballistic box for protection of the Electronic control Module (ECM). 5)Exhausts System:​ Wire mesh tailpipe protection will be installed in the vehicle tailpipe. 6)Locking Fuel Cap​ (key operated) will be installed on the vehicle. 7)Chassis:​ Reinforced Dual Ram Bumpers (Front and Rear) 8)Run Flat Tire ​ devices on 4 wheels. 9)Fuel Tank​ Ballistic fragmentation wrap. 10)Undercover police light package​ included: a.Blackout lights b.Siren / PA system c.Concealed strobe lights d.Red / Blue flashing lights Armor Conversion Price: Level B6+ Armor upgrade: Pricing includes options above. US$ 64,600.00 each Additional Options Requested: Removable side steps US$ 190.00 Removable rear steps US$ 165.00 Roof Rack w/ discrete grab rails US$ 475.00 Under Cover 360 camera system US$ 1,670.00 ATF approved storage US$ 1,250.00 Rear Face Bench Seats US$ 3,950.00** Passenger Operable window US$ 1,750.00 Dual Battery System US$ 750.00 Radiator protection US$ 2,250.00 Gun ports (3 x $490)US$ 1,470.00 Front strobes US$ 550.00 Options requested total US$ 14,470.00 Total vehicle cost US$ 79,170.00 * Prices are Ex-works Utah ** As per customer provided photo Meridian City Council Meeting Agenda January 7, 2020 – Page 415 of 552 Vehicle Armoring Quote General Terms and Conditions: Materials:Ballistic materials are manufactured & sourced from IAC headquarters in Utah, USA and are independently tested and shipped. Installation:Armor Installation performed in IAC Facilities Refernces:Available from numerous existing police forces Delivery:Build time for the vehicle is approximately ​60 working days ​from delivery of chassis and payment of armoring deposit. Glass delivery can effect final delivery date. Vehicle updates with pictures are provided weekly. Inspection by client required upon completion. Freight:Vehicle freight charges are not included but will be estimated Warranty:International Armoring Corporation will extend a 36 months’ warranty on its armor up-fitting. Inspection:We welcome inspections of Armormax armor facilities. Government Contractor Information: Bank Wire Transfer Information: Our CAGE Code 1JTY8 Beneficiary: International Armoring Corporation Dept. of Defense Zion’s Bank, 2302 Washington Blvd., Ogden, UT 84401 DOD Central Contractor Registration Account No.: 523100311 Status: CURRENT ABA: 124000054 Signed, Mark Burton  Email: orbit1962@armormax.com Office: 801-393-1075 Meridian City Council Meeting Agenda January 7, 2020 – Page 416 of 552 City Of Meridian Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Keith 01 - General Fund 2110 - Police Admin From 10/1/2019 Through 9/30/2020 Amendments Budget with Actual Current Year Remaining Budget Remaining Budget Percent of Capital Outlay 94100 Capital - Vehicles 1,020,385.20 0.00 1,020,385.20 100.00% 0000 NON-DEPARTMENTAL 0.00 836,806.57 (836,806.57) 0.00% Total Capital Outlay 1,020,385.20 836,806.57 183,578.63 17.99% TOTAL EXPENDITURES 1,020,385.20 836,806.57 183,578.63 17.99% Date: 1/2/20 02:16:55 PM Page: 1 Meridian City Council Meeting Agenda January 7, 2020 – Page 417 of 552 EIDIANDAHO ,+=- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AA Item Title: Approval City of Meridian Project #10575 Funding in Conjunction with Ada County Highway District Project 516019 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A A . Presenter: Kyle Radek Estimated Time f or P resentation: 2 mins. Title of I tem - Approve Funding F or City of M eridian P roject 10575 in C onjunction with Ada C ounty Highway D istrict Pr oject 516019 In acc o rd anc e with the Interagenc y Agreement and C o s t S hare Agreement, ap prove the not-to-exceed amo unt o f $216,360.61 to pay AC HD for C ity water, s ewer, and street light imp ro vements c o ns truc ted in Linder R o ad between F ranklin R oad and the railro ad tracks . AC HD P ro ject 516019 and C ity o f Merid ian P ro ject 10575. AT TAC HM E NT S: Description Type Upload D ate Council Memo to A pprove Funding for C ity of Meridian P roject 10575 Cover Memo 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 418 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 419 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 420 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 421 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 422 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 423 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 424 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 425 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 426 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 427 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 428 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 429 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 430 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 431 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 432 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 433 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 434 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 435 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 436 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 437 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 438 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 439 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 440 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 441 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 442 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 443 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 444 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 445 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 446 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 447 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 448 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 449 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 450 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 451 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 452 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 453 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 454 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 455 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 456 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 457 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 458 of 552 Meridian City Council Meeting Agenda January 7, 2020 – Page 459 of 552 EIDIAN�- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AB Item Title: City of Meridian Employee Benefits Plan Trust Agreement - First Amendement Meeting Notes: i I TEM SHEET C ouncil Agenda I tem - 3.A B . Presenter: Chris J ohnson Estimated Time f or P resentation: 1 minute Title of I tem - F irst Amendment To T he C ity Of M eridian Employee Benefits P lan T rust Agreement F irst Amendment to Benefits Trust A greement AT TAC HM E NT S: Description Type Upload D ate F irst A mendment to Trust Agreement A greements / C ontracts 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 460 of 552 FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT This Amendment is made effective as of January -� � 1, 2020 by the undersigned trustees ("Trustees") of the City of Meridian Employee Benefits Plan Trust (the "Trust"). RECITALS A. The City of Meridian entered into that certain City of Meridian Employee Benefits Plan Trust Agreement, dated as of December 19, 2019 ("Trust Agreement"), to establish the Trust and to provide health care benefits of and for the benefit of City of Meridian, Idaho employees. B. In accordance with Section 3.13 of the Trust Agreement, the Trustees desire to amend the Trust Agreement as set forth in this Amendment. C. The Trustees therefore amend the Trust Agreement upon the terms and conditions of this Amendment. AMENDMENT NOW, THEREFORE, the Trustees agree as follows. 1. Definitions. Except as specifically defined otherwise in this Amendment, all of the terms herein shall have the same meaning as contained in the Trust Agreement. 2. Amendment to Section 3.6. Section 3.6 of the Trust Agreement is amended, and the section shall provide in its entirety as follows: 3.6 REMOVAL. A Trustee may be removed from office by a majority vote of the City Council if the Trustee does not demonstrate the character, fitness, and competence to function as a Trustee. In the event the City Council does remove a Trustee for cause as described in this Section 3.6, notice of the Trustee's removal shall be sent by registered or certified mail and shall state a date when the removal shall take effect. 3. Reaffirmation of Trust Agreement. The Trustees acknowledge and reaffirm the Trust Agreement. 4. Governing Law. This Amendment is governed by, and construed in accordance with, the laws of the state of Idaho. 5. Effects of This Amendment. This Amendment shall be binding and deemed effective when it is executed by the Trustees. All terms, covenants, and conditions of the Trust Agreement that have not been expressly modified, amended, or otherwise changed by this Amendment are reaffirmed and remain in full force and effect. FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT - I FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT - 1 FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT This Amendment is made effective as of January ____, 2020 by the undersigned trustees (“ Trustees ”) of the City of Meridian Employee Benefits Plan Trust (the “ Trust ”). RECITALS A. The City of Meridian entered into that certain City of Meridian Employee Benefits Plan Trust Agreement, dated as of December 19, 2019 (“ Trust Agreement ”), to establish the Trust and to provide health care benefits of and for the benefit of City of Meridian, Idaho employees. B. In accordance with Section 3.13 of the Trust Agreement, the Trustees desire to amend the Trust Agreement as set forth in this Amendment. C. The Trustees therefore amend the Trust Agreement upon the terms and conditions of this Amendment. AMENDMENT NOW, THEREFORE, the Trustees agree as follows. 1. Definitions. Except as specifically defined otherwise in this Amendment, all of the terms herein shall have the same meaning as contained in the Trust Agreement. 2. Amendment to Section 3.6. Section 3.6 of the Trust Agreement is amended, and the section shall provide in its entirety as follows: 3.6 REMOVAL. A Trustee may be removed from office by a majority vote of the City Council if the Trustee does not demonstrate the character, fitness, and competence to function as a Trustee. In the event the City Council does remove a Trustee for cause as described in this Section 3.6, notice of the Trustee’s removal shall be sent by registered or certified mail and shall state a date when the removal shall take effect. 3. Reaffirmation of Trust Agreement. The Trustees acknowledge and reaffirm the Trust Agreement. 4. Governing Law. This Amendment is governed by, and construed in accordance with, the laws of the state of Idaho. 5. Effects of This Amendment . This Amendment shall be binding and deemed effective when it is executed by the Trustees. All terms, covenants, and conditions of the Trust Agreement that have not been expressly modified, amended, or otherwise changed by this Amendment are reaffirmed and remain in full force and effect. Meridian City Council Meeting Agenda January 7, 2020 – Page 461 of 552 6. Counterparts. This Amendment may be executed in counterparts and may be delivered by electronic or facsimile transmission. Each such counterpart shall constitute an original, but all such counterparts shall constitute but one Amendment. The Trustees have executed this Amendment effective as of the date first written above. TRUSTEES: % William Lloyd Mossman Nary Alexander Ronald Freitag Eric Kent Strolberg Christena Ann Barney PASSED By The City Council Of The City Of Meridian, Idaho, this r��day of January 2020. APPROVED By The Mayor Of The City Of Meridian, Idaho, this day of January 2020. MAYOR T Y DE WEERD STATE OF IDAHO, ) ss: County of Ada 'Za zU On this—�y' day ofl aIAL0 ,-204-9', before me, the undersigned, a Notary Public in and for said State, personally appeared TAMM DE WEERD and CHRIS JOHNSON known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. k�L AL)CHARLENE WAY N14"Notary Publicf Idaho, COMMISSION #67390 Residing At: - Q%%/c,�LQO� NOTARY PUBLIC My Commission Expires:A-,-,Q 6.Qn STATE OF IDAHO IMY COMMISSION EXPIRES 3/28/22 FIRST AMENDMENT To THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST AGREEMENT - 2 �/rE IDIZ DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AC Item Title: City of Meridian Employee Benefits Plan Trust Agreement Bylaws - First Amendment Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A C. Presenter: Estimated Time f or P resentation: 0 Title of I tem - F irst Amendment To T he C ity Of M eridian Employee Benefits P lan T rust Agreement Bylaws AT TAC HM E NT S: Description Type Upload D ate F irst A mendment To Trust Agreement B ylaws A greements / C ontracts 1/3/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 463 of 552 FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS This Amendment is made effective as of January 7 1, 2020 by the undersigned trustees ("Trustees") of the City of Meridian Employee Benefits Plan Trust (the "Trust"). RECITALS A. The City of Meridian entered into that certain City of Meridian Employee Benefits Plan Trust Agreement, dated as of l-1 , 2019, to establish the Trust and to provide health care benefits of and for the benefit of City of Meridian, Idaho employees. Thereafter, the Trustees entered into and established the City of Meridian Employee Benefits Plan Trust Bylaws, dated as of i-1] , 2019 ("Bylaws"), to govern the administration of the Trust. B. In accordance with Section 9 of the Bylaws, the Trustees desire to amend the Bylaws as set forth in this Amendment. C. The Trustees therefore amend the Bylaws upon the terms and conditions of this Amendment. AMENDMENT NOW, THEREFORE, the Trustees agree as follows. 1. Definitions. Except as specifically defined otherwise in this Amendment, all of the terms herein shall have the same meaning as contained in the Bylaws. 2. Amendment to Section 1.1. Section 2.1 of the Bylaws is amended, and the section shall provide in its entirety as follows: 2.1 TRUSTEE POSITIONS. The Trust is comprised of three to five voting members. 3. Amendment to Section 8.3. Section 8.3 of the Bylaws is amended, and the section shall provide in its entirety as follows: 8.3 CITY EMPLOYEES. The Trustees have a fiduciary responsibility to maintain a financially sound Trust Fund. Trustees are responsible for communicating with employees the components of the Employee Benefits Plan and educating employees about health care options. The Trustees will use established communication processes or will create others as needed. The Trustees will encourage employees to use established communication processes. 4. Reaffirmation of Bylaws. The Trustees acknowledge and reaffirm the Bylaws. FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS FIRST AMENDMENT TO THE CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST BYLAWS 5. Governing Law. This Amendment is governed by, and construed in accordance with, the laws of the state of Idaho. 6. Effects of This Amendment . This Amendment shall be binding and deemed effective when it is executed by the Trustees. All terms, covenants, and conditions of the Bylaws that have not been expressly modified, amended, or otherwise changed by this Amendment are reaffirmed and remain in full force and effect. 7. Counterparts . This Amendment may be executed in counterparts and may be delivered by electronic or facsimile transmission. Each such counterpart shall constitute an original, but all such counterparts shall constitute but one Amendment. Signature Page Follows Meridian City Council Meeting Agenda January 7, 2020 – Page 465 of 552 The Trustees have executed this Amendment effective as of the date first written above. TRUSTEES: William Lloyd Mossman Nary c i � Eric Kent Strolberg 2020. 6C, Alexander Ronald Freitag Christena Ann Barney PASSED By The City Council Of The City Of Meridian, Idaho, this 1r ' day of January APPROVED By The Mayor Of The City Of Meridian, Idaho, this )day of January 2020. MAYOR T Y DE WEERD ATTEST: STATE OF IDAHO, ) ss: County of Ada " dayof W�nU 2OZU On this --20-1-9-,before me, the undersigned, a Notary Public in and for said State, personally appeared TAMNUV DE WEERD and CHRIS JOHNSON known to me to be the Mayor and City Clerk, respectively, of the City of Meridian, Idaho, and who executed the within instrument, and acknowledged to me that the City of Meridian executed the same. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year first above written. > CHARLENE WAY COMMISSION #67390 NOTARY PUBLIC STATE OF IDAHO MY COMMISSION EXPIRES 3/28/22 4841-4773-3424.v1 014)'hn Wg-% Notary Public for Id ho , Residing At: T6 Commission Expires:3-02 �� Q/rE IDIZ I DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AD Item Title: Resolution No. 20-2182 A Resolution Vacating A Resolution Vacating Approximately 0.129 Acres Of A Parcel Of Real Property For A Strip Of Land Being 10 Feet Wide For The Vacation Of An Existing Landscape And Irrigation Easement, Which Lies Within Lots 2 And 3, Block 1 Of Whitehawk Subdivision, Book 105, Pages 14,247 Through 14,249, Ada County And Also Lying Within A Portion Of The Southwest Quarter Of Section 8, Township 3 North, Range 1 East, Boise Meridian, Meridian, Ada County, Idaho; And Providing An Effective Date Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A D. Presenter: Chris J ohnson Estimated Time f or P resentation: 2 minutes Title of I tem - Resolution No. 20-2182: A Resolution Vacating Approximately 0.129 Acres Of A Parcel Of Real Property For A S trip O f L and Being 10 F eet Wide F or T he Vacation Of An Existing L andscape And Irr igation E asement, Which Lies Within L ots 2 And 3, B lock 1 Of Whitehawk Subdivision, Book 105, Pages 14,247 T hrough 14,249, Ada C ounty And Also Lying Within A P ortion Of T he S outhwest Quarter Of S ection 8, Township 3 North, Range 1 East, B oise M eridian, M eridian, Ada County, Idaho; And P roviding An E ffective D ate Hathaway landscape and irrigation E asement Vacation AT TAC HM E NT S: Description Type Upload D ate Hathaway Vacation Resolution 12/23/2019 Hathaway Vacation - E xhibit A E xhibit 12/23/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 467 of 552 C CITY OF MERIDIAN RESOLUTION NO. 20-2182 G RESOLUTION VACATING A•••! 0.129OF OF .! FOR A STRIP OF LAND BEING 10 FEET WIDE FOR THE VACATION OF AN EXISTING LANDSCAPE AND IRRIGATION ! 1 3, BLOCK OF SUBDIVISION, BOOK 105, PAGES 14,247 THROUGH 14,249, ADA COUNTY AND ALSO LYING WITHIN A PORTION OF ! QUARTER OF !N 8, TOWNSHIP 3 NORTH, lk-ANGE I EAST, BOISE MERIDIAN,MERIDIAN,1., COUNTY, IDAHO; AND PROVIDING DATE.FAFFECTIVE WHEREAS, on December 3, 2019 the City Council of the City of Meridian, held a hearing on the vacation of the as shown in the attached Exhibit "A"; and WHEREAS, the subject property is located in the Southwest Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, City of Meridian, Ada County, Idaho; and WHEREAS, after such hearing, the City Council, by formal motion, did approve said described vacation. Section 1. That approximately 0.129 Acres of a Parcel of Real Property For A Strip Of Land Being 10 Feet Wide For The Vacation of An Existing Landscape And Irrigation Easement, which lies within Lots 2 And 3, Block 1 of Whitehawk Subdivision, Book 105, Pages 14,247 Through 14,249, Ada County and also Lying Within a Portion of the Southwest Quarter of Section 8, Township 3 North, Range 1 East, Boise Meridian, Meridian, Ada County, Idaho is hereby vacated. A copy of the necessary relinquishment is attached as Exhibit "A". Section 2. That this Resolution shall be in full force and effect immediately upon its adoption and approval. PASSED by the City Council of the City of Meridian Idaho, this 7th day of January, 2020. APPROVED by the Mayor of the City of Meridian, Idaho, this 7th day of January, 2020. Mayor Ta y e Weerd ATTEST: Hathaway Vacation — H-2019-01148 PAGE 1 of 1 Exhibit A Hathaway Vacation H-2019-0118 Meridian City Council Meeting Agenda January 7, 2020 – Page 469 of 552 Exhibit A Hathaway Vacation H-2019-0118 Meridian City Council Meeting Agenda January 7, 2020 – Page 470 of 552 ( �� E IDIAN*,-----IZDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AE Item Title: City Financial Report - November 2019 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A E . Presenter: Estimated Time f or P resentation: 0 Title of I tem - C ity F inancial Report - November 2019 AT TAC HM E NT S: Description Type Upload D ate City F inancial Report - November 2019 Cover Memo 12/31/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 471 of 552 �rE IDIZ IAN? - CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AF Item Title: AP Invoices for Payment - 12/18/2019 Special - $416.67 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A F. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 12/18/19 S pecial - $416.67 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 12/18/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 472 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund UNION PACIFIC RAILROAD CO 20-0021 Monthy Lease for Main St Parking 12/19/19-01/18/20 416.67 Total 01 General Fund 416.67 Report Total 416.67 Date: 12/18/19 07:12:22 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 473 of 552 �/rE IDIAN*--,---IZ �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AG Item Title: AP Invoices for Payment - 12/24/2019 $922,878.07 Meeting Notes: MF ' 1 I TEM SHEET C ouncil Agenda I tem - 3.A G. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 12/24/19 - $922,878.07 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 12/19/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 474 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund 2M COMPANY billed to City in error - see credit reference 20069190-00 59.82 01 General Fund 2M COMPANY billed to City in error - see invoice reference 20061893-00 (59.82) 01 General Fund ABOUT THE KIDS, INC.instructor fee - Lacrosse 11/29/19 - qty 19 424.00 01 General Fund ACTION FORKLIFT SERVICE Lanark Parks Shop forklift repairs 956.30 01 General Fund AMPLIFIED PRODUCTION GROUP main stage for Christmas parade 12/6/19 4,329.80 01 General Fund BONNEVILLE BLUE PRINT SUPPLY Meridian to Main project prints - qty 207 39.33 01 General Fund BOUNDTREE MEDICAL 220/ Blood tube holder 20.29 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial - Disinfectant, Floor cleaner, Hose hookup 266.16 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial - Glass cleaner, Bath tissue, Paper towels 197.76 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial, detergent, towels, brushes, Sta. 3 219.92 01 General Fund BRADY INDUSTRIES, LLC.220/ Janitorial, St. 3, broom handle, detergent, towels 257.21 01 General Fund BRADY INDUSTRIES, LLC.220/ Truck wash and Janitorial - Towels 99.39 01 General Fund BRADY INDUSTRIES, LLC.220/detergent, ST. 1 189.67 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, ST. 1, truck wash 297.35 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 2, truck wash 578.75 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Left Engine Mount for Unit # 133 540.53 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 165 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle #1 maintenance - oil change/tire rotation 55.00 01 General Fund CITY OF BOISE - CITY PRINT & MAIL SERVICES Printed Cards with PD #'s & Social Media Accounts 61.34 01 General Fund CITY OF BOISE ATTORNEYS OFFICE 20-0032 FY20 Prosecutor & Criminal Legal Services Dec 2019 41,844.02 01 General Fund COMMUNICATIONS INTEGRATORS INC 4 Floor Power/Data boxes 591.60 01 General Fund CURTIS CLEAN SWEEP INC parking lot wheel stops at Homecourt 960.00 01 General Fund D & B SUPPLY Dog Food for K9 Randy 89.98 01 General Fund DANIEL BORUP STUDIO LLC 20-0151 FY20 PO Fire Station No. 6 Artwork 1st Payment 11,666.00 01 General Fund DIGLINE, INC.20-0010 St. Light Underground Power Locates 1,106.22 01 General Fund DMH ENTERPRISES 20-0035 FY20 Plubing Plan Review & Inspection Svcs - Nov19 33,255.70 01 General Fund ELECTRICAL WHOLESALE SUPPLY CO electric heaters & thermostats for Storey Park restroom x 5 337.09 01 General Fund FIREWORKS & STAGE FX AMERICA 2019 Christmas Tree Lighting Ceremony fireworks display 1,875.00 01 General Fund FRANKLIN BUILDING SUPPLY 220/Training lumber 215.08 01 General Fund GIESLER AUTO REPAIR fleet truck 8 repairs - license C18529 848.20 Date: 12/19/19 02:26:22 PM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 475 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund HOME DEPOT CREDIT SERVICES 220/Equip E38, ext cord, pliers, tools 177.70 01 General Fund HOME DEPOT CREDIT SERVICES 220/measuring wheel for fire preplanning,commercial bldgs 59.47 01 General Fund HOME DEPOT CREDIT SERVICES 220/return, not needed, credit #0520954 (27.95) 01 General Fund HOME DEPOT CREDIT SERVICES 220/ST. 2 lightbulbs 33.00 01 General Fund HOME DEPOT CREDIT SERVICES 2P WP WH 2 Port White Wall Plate, C6 Jack WH, CE Cat6 Jack W 11.92 01 General Fund HOME DEPOT CREDIT SERVICES lumber & brackets for Parks Shop bay - qty 28 175.30 01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards-Cam Scott and Kegan Aman 92.50 01 General Fund IDAHO HUMANE SOCIETY 20-0057 FY20 Id Humane Society Animal Cont Services Dec 2019 43,378.00 01 General Fund IDAHO POWER 2224444402 FULLER PARK, DECEMBER Power 2019 725.14 01 General Fund IDAHO PRESS-TRIBUNE Legal Ad: Req Proposals for Street Lights 63.48 01 General Fund INDEPENDENCE INDOOR SHOOTING 20-0141 Indoor Shooting Range Monthly Membership Oct 2019 4,730.00 01 General Fund INDEPENDENCE INDOOR SHOOTING 20-0141 Membership for IIS Shoot Range 4,859.00 01 General Fund INFOR (US), INC.Consultancy, Project Manager, Consultancy Principal Consulta 260.00 01 General Fund INSIGHT PUBLIC SECTOR, INC.Antenna Plus Ultramax AP-CCWWG-Q-S22222-RP34-BL 1,489.36 01 General Fund JACKSON CODE CONSULTANTS, INC 20-0064 Fire Plan Review and Inspection ServicesFY20Nov19 52,839.06 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Fire Spklr 5 Year Inspection at PSTC 446.00 01 General Fund KAMINSKY, SULLENBERGER & ASSOCIATES, INC. Basic FTO Seminar; K. Harris, L.Ooi,A.Nunes, Nampa,ID 1,050.00 01 General Fund L.N. CURTIS AND SONS 220/ Boots, Taghdiri 275.00 01 General Fund L.N. CURTIS AND SONS 220/ Swivel floating strainer, Equip. for E32 855.20 01 General Fund L.N. CURTIS AND SONS 220/ Winter Coats (7)1,061.85 01 General Fund L.N. CURTIS AND SONS 220/hydrant spanner wrenches, qty 4 156.48 01 General Fund LAWN CO MAINTENANCE sprinkler repair at Meridian Road Interchange 234.37 01 General Fund LAZYBOY FURNITURE GALLERIES 220/4 recliners ST. 4, & 4 recliners ST. 6 5,509.91 01 General Fund LOWE'S 220/ Batteries Qty. 48 - 12ct. pks 9v 695.52 01 General Fund LOWE'S 220/Smoke alarm tool kits for E38 & E39 145.52 01 General Fund LOWE'S Combo Lock for CID Bait Trailer 31.32 01 General Fund LOWE'S credit on plug - qty 1 (1.98) 01 General Fund LOWE'S tire air gauge, ratchet wrench set, plug - qty 4 190.97 01 General Fund MINUTEMAN, INC.No PO Keys for Meter Pedestals 12/2/19 25.00 01 General Fund MISTER CAR WASH November fleet Washes 150.00 01 General Fund MODERN PRINTERS 2019 Christmas parade & market flyers - qty 250 103.00 01 General Fund MODERN PRINTERS Santa letter stationery printing - qty 1,200 160.00 Date: 12/19/19 02:26:22 PM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 476 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund NATIONAL ASSOCIATION OF LANDSCAPE PROFESSINALS, INC. LICT-E certification renewal D Cereghino 12/31/19-12/31/21 100.00 01 General Fund NESMITH BROTHERS TOWING Evidence Tow, DR# 2019-8111 75.00 01 General Fund NORCO 220/4 gas monitor for E32 768.85 01 General Fund NORCO 220/leak detector, shop supplies, all stations 4.38 01 General Fund NORCO cylinder rental for welding gas - November 2019 40.80 01 General Fund O'CONNOR PAINTING 220/painting, ST. 2, from FY20 G-100 4,000.00 01 General Fund OFFICE DEPOT, INC.2019 MPR Annual Report printing - qty 15 booklets 62.25 01 General Fund OFFICE DEPOT, INC.2020 Calendar J.Nelson Mech Insp Supervisor 17.99 01 General Fund OFFICE DEPOT, INC.2020 planner R Beierle 10.78 01 General Fund OFFICE DEPOT, INC.220/13 binder,30 dividers,6sheet prot.,card stock 329.31 01 General Fund OFFICE DEPOT, INC.Binder Rings E Linan 17.04 01 General Fund OFFICE DEPOT, INC.Ergo Keyboard T.Perot Elec Insp Super 99.79 01 General Fund OFFICE DEPOT, INC.Fire 12/18/2019 DV 42.24 01 General Fund OFFICE DEPOT, INC.Pen Refills Qty. 4 packs 7.44 01 General Fund OFFICE DEPOT, INC.Post-Its; Coffee Cups 43.57 01 General Fund OFFICE DEPOT, INC.Qty 12 Black & 12 Blue pens for Mayors office & Qty 1 case 222.30 01 General Fund OFFICE DEPOT, INC.Ties Reusable 8 inch 50ct 34.36 01 General Fund ONE SOURCE INDUSTRIES Employee ID Prox Cards-100 pk.404.65 01 General Fund PITNEY BOWES GLOBAL FINANCIAL SERVICES, LLC. Postage Machine Lease City Hall 09/30/19-12/31/19 892.23 01 General Fund PORTAPROS, LLC portable toilets for Fuller Park 11/4/19 351.00 01 General Fund PORTER LEE CORPORATION Annual Software Support BEAST Evidence System (January 2020- 1,268.00 01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 11/3-11/24/19 - qty 31 424.00 01 General Fund RAY ALLEN MANUFACTURING CO, IN New Car Safe Containers and Scent Boxes 1,625.73 01 General Fund REAL ANIMAL MANAGEMENT 19-0141, 20-0144 goose management services - November 2019 2,895.00 01 General Fund RESERVE ACCOUNT POSTAGE USE, November 2019 939.70 01 General Fund SAFEBUILT LLC 20-0095 Building & Structural Plan Review 11/2019 60,652.80 01 General Fund SIERRA TRAINING AND CONSULTING LLC SWAT Slings Padded Ranger Green Qty.2 99.43 01 General Fund SIGNS, ETC resticker Settlers Park stop sign - qty 1 72.00 01 General Fund SOLUTIONS TO GO Boxes for Drug Takeback Program 121.00 01 General Fund SPACESAVER INTERMOUNTAIN LLC New Shelves in Evidence 821.66 01 General Fund SPECIALTY CONSTRUCTION SUPPLY traffic control for downtown Christmas decor 360.85 01 General Fund SPORTSENGINE INC Background Check Pilot Testing 18.50 01 General Fund STEELMAN PLUMBING Replaced sink strainer in P&R Break Room 111.00 01 General Fund SUNBELT RENTALS boom forklift for parade float removal 12/9/19 203.20 Date: 12/19/19 02:26:22 PM Page: 3Meridian City Council Meeting Agenda January 7, 2020 – Page 477 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SUNBELT RENTALS Generations Plaza manlift for fireworks & tree 11/12-12/9/19 2,579.26 01 General Fund SUNBELT RENTALS manlift rental for downtown banners & decor 11/23-11/25/19 450.37 01 General Fund SYNCB/AMAZON 437648967943; Swif Dust Multi Surf Refills, Unsc 18 count, S 58.90 01 General Fund SYNCB/AMAZON 444937698675; sign stands - qty 6 209.94 01 General Fund SYNCB/AMAZON 448354879779; badge card rack - qty 1 48.14 01 General Fund SYNCB/AMAZON 448354879779; silicone lube for o-rings - qty 5 30.25 01 General Fund SYNCB/AMAZON 969958448666; 220/Trubind 6mm binding coils Qty.4 11.48 01 General Fund SYNCB/AMAZON Credit for Return of (1) Inspector Water Resist. Jacket (53.97) 01 General Fund SYNCB/AMAZON Credit for Return of (5) Inspector Water Resist. Jackets (197.97) 01 General Fund SYNCB/AMAZON REFUND PINK MARKING SPRAY 1 CAN (7.98) 01 General Fund SYNCB/AMAZON REFUND PINK MARKING SPRAY 1 CAN (3.99) 01 General Fund SYNCB/AMAZON REFUND PINK MARKING SPRAY 17 CANS (67.83) 01 General Fund SYNCB/AMAZON REFUND PINK MARKING SPRAY 3 CANS (23.94) 01 General Fund SYNCB/AMAZON REFUND PINK MARKING SPRAY 4 CANS (15.96) 01 General Fund SYNCB/AMAZON REFUND SHUBEE WATERPROOF COVERS 1 BOX - 40 PAIRS (32.89) 01 General Fund SYNCB/AMAZON Shubee Waterproof Shoe Covers 3 Boxes - 40 Pair each 98.67 01 General Fund SYNCB/AMAZON Shubee Waterproof Shoe Covers 7 Bx;Rust-Oleum Qty.100 629.23 01 General Fund SYRINGA NETWORKS, LLC 20-0040 Dark Fiber 4 strands 1,150.00 01 General Fund SYRINGA NETWORKS, LLC Internet B/W (100MB)790.00 01 General Fund TENZINGA Tenzinga Performance Management Annual License Fee 480.00 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 133.73 01 General Fund TRI-TECH FORENSICS, INC Evidence Shop Supplies, Paper Bags 73.99 01 General Fund TRI-TECH FORENSICS, INC Shop Supplies, Evidence Paper Bags 59.00 01 General Fund UNIFORMS 2 GEAR Long Sleeve Motors Uniform Shirt - Goodspeed 178.60 01 General Fund UNIFORMS 2 GEAR New Hire Gear - Trudeau 44.72 01 General Fund UNIFORMS 2 GEAR Replacement Pants, Damaged on Duty, Jacob 95.38 01 General Fund UNIFORMS 2 GEAR SRO Shirt - Horvath 151.34 01 General Fund UNION PACIFIC RAILROAD CO 20-0026 South Parking Lease January 2020 1,920.08 01 General Fund USSSOA 20-0048 volleyball officials for games 11/25-11/29/19 x 22 501.24 01 General Fund WASHINGTON ASSOC OF BUILDING OFFICIALS 2020 WABO membership dues, B Bjornson 185.00 01 General Fund WW GRAINGER, INC 220/ Batteries 4pks AA, Sta. #1 50.64 01 General Fund WW GRAINGER, INC 220/ Disel Exhaust Fluid, Sta. #1 426.54 Date: 12/19/19 02:26:22 PM Page: 4Meridian City Council Meeting Agenda January 7, 2020 – Page 478 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 01 General Fund 308,419.65 07 Impact Fund BONNEVILLE BLUE PRINT SUPPLY design printing for Discovery Park 120.00 07 Impact Fund DANS PUMP AND FILTER 220/Pump for irrigation for Station 6 2,565.52 Total 07 Impact Fund 2,685.52 20 Grant Fund governmental RESERVE ACCOUNT POSTAGE USE, November 2019 1.30 Total 20 Grant Fund governmental 1.30 60 Enterprise Fund AIR FILTER SUPERSTORE WHOLESALE LLC HVAC hi-cap pleated air filters (54 qty)229.92 60 Enterprise Fund ANALYTICAL LABORATORIES INC.PO#20-0005, Bacti Sampling 1,596.00 60 Enterprise Fund BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Statement & Del Notice Proc Services 12/5/19 8,537.25 60 Enterprise Fund BOE - Boise Office Equipment 8TB614975 Copier Usage 11/10/119 - 12/09/19 122.11 60 Enterprise Fund C. H. SPENCER 19-0355 19-0391 Well 20B Assessmnt - Recon Svc to 11/11/19 15,380.00 60 Enterprise Fund C. H. SPENCER 19-0391 19-0355 Well 20B Asessment & Recon Svc to 11/7/19 32,580.00 60 Enterprise Fund CARL ARKY PROPERTIES LLC REFUND WT/S/T: 1878 W SHEEP HILL CT OWNER AND RENTER PAID, O 157.54 60 Enterprise Fund CARRIER CORP Labor & parts to repair bolier 1 in Lab bldg (1.5 hrs)1,150.23 60 Enterprise Fund CARRIER CORP Labor to repair air flow controller in Lab bldg (3 hrs)410.00 60 Enterprise Fund CITADEL STORAGE LLC REFUND; SURETY-2017-0129, CITADEL STORAGE 11,415.80 60 Enterprise Fund CLIMA-TECH CORPORATION Spare HVAC duct actuator for Lab bldg (1 qty)671.00 60 Enterprise Fund CONDOC NO PO Multiple Capital Projects through 11/20/19 149.97 60 Enterprise Fund CORNERSTONE PROPERTY MGMT REFUND WT/S/T: 346 E PRODUCER DR PROP. MGMT AND RENTER PAID 89.65 60 Enterprise Fund CSS GROUP Translore License 195.00 Date: 12/19/19 02:26:22 PM Page: 5Meridian City Council Meeting Agenda January 7, 2020 – Page 479 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund CURTIS CLEAN SWEEP INC Broom Sweep Service for Main Break @ Corporate, WO#274584 130.00 60 Enterprise Fund CUSTOM TRUCK 5-drawer cabinets for new van (2 qty)1,054.00 60 Enterprise Fund D & B SUPPLY Coveralls for NBryan & MDemartile plus rainboots (4 qty) 412.96 60 Enterprise Fund D & B SUPPLY Coveralls, rainboots, & safety boots for SBabcock (3 qty) 281.97 60 Enterprise Fund D & B SUPPLY Gloves for C. Worthington and D. Heaton 37.99 60 Enterprise Fund D & B SUPPLY Returned rain boots (2 pair)(84.98) 60 Enterprise Fund DIGLINE, INC.Digline Tickets for Locating, Qty 958 1,713.03 60 Enterprise Fund EL-ADA, INC.El-Ada November 2019 Meridian Cares Services Qty.6 42.00 60 Enterprise Fund EL-ADA, INC.El-Ada October 2019 Meridian Cares Services Qty.6 42.00 60 Enterprise Fund GRANT MECHANICAL, INC Labor & part to repair HVAC in control room (3.5 hrs)368.27 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Lights & flashlights (3 qty)49.91 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES No PO Busness Cards for C. Dolsby 11/25/19 46.25 60 Enterprise Fund IRMINGER CONSTRUCTION 19-0296 19-0347 19-0378 Well 28 Water Treatment Svc 11/30/19 83,976.92 60 Enterprise Fund IRMINGER CONSTRUCTION Air Vac Piping @ Well 22 5,100.00 60 Enterprise Fund JACK HENRY & ASSOCIATES INC Bank Fees November 2019 545.08 60 Enterprise Fund JAMES BRADEY REFUND WT/S/T: 3658 N PETTY WAY OWNER AND RENTER PAID FINAL 40.70 60 Enterprise Fund JC CONSTRUCTORS INC 20-0066 WRRF Capacity Expansion Service to 11/25/19 369,007.53 60 Enterprise Fund JUB ENGINEERS 20-0142 On Call Master Planning/Modeling Svc to 11/2/19 1,368.20 60 Enterprise Fund LOWE'S LNX CRUD 9in & 6in 10TPI, LZR, Garden Spade, Qty 3 52.20 60 Enterprise Fund MARK ROMBAL & MICHELLE MORREALE REFUND WT/S/T: 2092 W FIELDSTREAM DR TITLE COMPANY OVERAPAID 37.84 Date: 12/19/19 02:26:22 PM Page: 6Meridian City Council Meeting Agenda January 7, 2020 – Page 480 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MAVERICK INC REFUND SURETY 2017-0095, MAVERICK 13,487.60 60 Enterprise Fund MIDGLEY-HUBER INC Heat exhanger for filter bldg heat loop (1 qty)4,406.00 60 Enterprise Fund MINUTEMAN, INC.Keys for bldgs (15 qty)42.50 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Chemical resistant suction hose (130 ft)3,770.65 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Clear vinyl tubing (100 ft)34.50 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 19-0211 Well 28 Water Treatment Service to 11/15/19 33,382.31 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.1/4 inch drive tourqe wrenches ( 2qty)595.56 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.HVAC pleated air filters (7 qty)100.73 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Safety glasses & nitrile gloves, HVAC high capacity filters 567.72 60 Enterprise Fund MYFLEETCENTER.COM Oil & Filter Change, C19968, WO#276141 63.19 60 Enterprise Fund MYFLEETCENTER.COM Oil Change, C11289, WO#274833 33.59 60 Enterprise Fund MYFLEETCENTER.COM Oil Change, C19573, WO#276163 38.39 60 Enterprise Fund NORCO Cylinder rental for Nov 2019 59.46 60 Enterprise Fund NORCO Q-fold wipes, terra renew, towels, & jumbo roll tissue (25 q 1,093.91 60 Enterprise Fund OFFICE DEPOT, INC.1 box letter paper for Ste. 204 30.13 60 Enterprise Fund OFFICE DEPOT, INC.Binder for Lab (1 qty)17.79 60 Enterprise Fund OFFICE DEPOT, INC.Draft and Posted Stamps for PW Admin Staff 12.04 60 Enterprise Fund OFFICE DEPOT, INC.Headphones for C. Moon 12.99 60 Enterprise Fund OFFICE DEPOT, INC.Mouse for Lab staff (1 qty)13.99 60 Enterprise Fund OFFICE DEPOT, INC.Pens for Lab (1 dz)11.33 Date: 12/19/19 02:26:22 PM Page: 7Meridian City Council Meeting Agenda January 7, 2020 – Page 481 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund OFFICE DEPOT, INC.Sharpie markers for Lab (1 dz)15.64 60 Enterprise Fund OPTIV SECURITY INC Tempered Networks:HIPswitch 100g Hardware, 2 Ethernet Ports 1,105.52 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypo, Well 27,14,30,25,22, Qty 2000gl 3,425.00 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypochlorite, Well 27,20,22, Qty1250gl 2,157.50 60 Enterprise Fund PACIFIC NORTHWEST SECTION - AWWA 2020 IWUC Membership Dues 200.00 60 Enterprise Fund PERRINE INVESTMENT PROP LLC.REFUND WT/S/T: 100 E BREINHOLT ST 33.80 60 Enterprise Fund PERRINE INVESTMENT PROP LLC.REFUND WT/S/T: 112 E BREINHOLT ST 20.14 60 Enterprise Fund RESERVE ACCOUNT POSTAGE USE, November 2019 170.65 60 Enterprise Fund ROBERT & CAROLYN MASSEY REFUND WT/S/T: 4064 W SUNNY COVE ST CUSTOMER PAID AFTER CLOS 97.60 60 Enterprise Fund ROBERT & MARSHA WREN REFUND WT/S/T: 1299 W CLARINDA DR CUSTOMER PAID AFTER CLOSIN 203.26 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Emissions test on Maintenance truck C9868 9.98 60 Enterprise Fund SPF WATER ENGINEERING, LLC 20-0091 Well 9 Replacement Service to 11/30/19 4,813.25 60 Enterprise Fund SULLIVAN REBERGER 20-0003 November 2019 Lobbying Fee 3,000.00 60 Enterprise Fund SUNDANCE INVESTMENTS LLP REFUND; SURETY-2019-0128 GEMSTONE BUILDING 1,324.40 60 Enterprise Fund SYNCB/AMAZON 547973734383; USB Hub for D. Kerr Surface Pro 13.98 60 Enterprise Fund SYNCB/AMAZON 733695946655; 2020 Desk Calendars, Qty 10 104.80 60 Enterprise Fund THE UPS STORE IPDES sample shipping 158.46 60 Enterprise Fund WILLIAM TRUDEAU REFUND WT/S/T: 1322 E LAKE CREEK DR CUSTOMER PAID AFTER CLOS 195.88 60 Enterprise Fund WW GRAINGER, INC Returned welder nozzles (4 qty)(43.96) 60 Enterprise Fund WW GRAINGER, INC Submersible pump & pipe thread sealant (3 qty)84.98 Date: 12/19/19 02:26:22 PM Page: 8Meridian City Council Meeting Agenda January 7, 2020 – Page 482 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Total 60 Enterprise Fund 611,771.60 Report Total 922,878.07 Date: 12/19/19 02:26:22 PM Page: 9Meridian City Council Meeting Agenda January 7, 2020 – Page 483 of 552 EIDIAIk-- J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AH Item Title: AP Invoices for Payment - 12/27/2019 Special - $19,250.57 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A H. Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 12/27/19 S pecial - $19,250.57 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment B ackup Material 12/27/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 484 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support December 2019 363.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support December 2019 1,174.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support December 2019 317.00 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support December 2019 821.71 01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J.Overton Child Support December 2019 328.57 01 General Fund STEPHANIE ARCHIBALD Reimb:S.Archibald Mayor Ret. Framed Map 373.80 01 General Fund WAHOOZ FAMILY FUN ZONE All Employee Meeting November 2019 5,510.49 Total 01 General Fund 8,888.57 20 Grant Fund governmental JESSE TREE OF IDAHO 20-0131 CDBG PY19 Jesse Tree of Idaho Homelessness Preventio 6,190.00 Total 20 Grant Fund governmental 6,190.00 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE 18007695 M.Edwards December 2019 256.84 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE 19012620 D.Gassel December 2019 944.91 60 Enterprise Fund ADA COUNTY SHERIFF'S OFFICE 19018007 J.Hoffman December 2019 753.41 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#326566 N.Howell Child Support December 2019 299.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support December 2019 443.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#352719 B.Arte Child Support December 2019 349.00 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support December 2019 221.64 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#412750 D.Patton Child Support December 2019 604.20 60 Enterprise Fund IDAHO CHILD SUPPORT RECEIPTING Case#415054 A.Deighton Child Support December 2019 300.00 Total 60 Enterprise Fund 4,172.00 Report Total 19,250.57 Date: 12/27/19 12:02:02 PM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 485 of 552 ( `jQ/rE IDIR AN,?-- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 3 Al Item Title: AP Invoices for Payment — 12/31/2019 $443,642.14 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A I . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 12/31/19 - $443,642.14 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 12/27/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 486 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 STAMP & MABEL'S LABELS Office Supplies 50.00 01 General Fund ACE AUTO BODY Repair Damage to Right Fender Unit # 49 1,515.94 01 General Fund AMERICAN POLYGRAPH ASSOCIATION Polygraph Dues for E.Stoffle 150.00 01 General Fund ASHLEY HORVATH ExpRpt:A.Horvath,School Viol Safety and Sec Conf 221.05 01 General Fund BAUDVILLE HR December Invoices 99.45 01 General Fund BEFORE THE MOVIE, INC.MADC Safe Driving During Holidays Prevention Education 3,145.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #29189c 90.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #29198C 196.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #30020b 157.35 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40252c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40308c 54.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40309c 54.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40310c 54.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40527c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40612c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40883c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #40884c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 St. Light Maint. Pole #5c 94.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.No PO FY20 St. Light Maint. Pole #52851c 153.50 01 General Fund BERRY ELECTRICAL SERVICES, INC.No PO FY20 St. Light Maint. Pole #9D 8,935.00 01 General Fund BERRY ELECTRICAL SERVICES, INC.No PO FY20 Streetlight Maint. Pole #52850c 82.85 01 General Fund BOISE FITNESS EQUIPMENT 2 Rowing Machines for PD Fitness Room 1,890.00 01 General Fund BOMA Of BOISE BoMA Membership Dues: V.Cleary 10/01/19-12/31/19 450.00 01 General Fund BRANDON FRASIER PerDiem:B.Frasier,FBI-LEEDA,Spokane,WA 01/05/20-01/11/20 396.50 01 General Fund BRIGHT IDEAS LIGHTING COMPANY install exterior lights on Champion Park restroom building 680.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 167 143.96 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Evap. Canister Vent Valve for Unit #525 267.49 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 151 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 161 55.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 524 65.00 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Air Filter, Battery for Unit # 14 367.27 01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires for Unit # 101 576.00 01 General Fund CASCADE FENCE COMPANY, INC.Install Privacy Slats in West Fence 1,800.00 01 General Fund CDW GOVERNMENT BTO HP 600 G5 I7-9700 1/8 WP 4,375.00 01 General Fund CDW GOVERNMENT HP 5Yr 9x5xNBD DT Only 225.00 01 General Fund CENTURYLINK Fuller Park Modem Service 12/10 - 1/9/20 118.69 01 General Fund CIVIL SURVEY CONSULTANTS 20-0067 Professional Services for Parking Lot Expansion 3,433.00 Date: 12/27/19 02:46:45 PM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 487 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund CODE 4 Challenge Cois for PD 1,837.50 01 General Fund CREWSENSE LLC Support Plan less than 100 users (monthly)39.99 01 General Fund D & B SUPPLY Dog Food for Wyatt 34.99 01 General Fund EDGEWORK: CRISIS INTERVENTION RESOURCES PLLC Department CIT Training 833.00 01 General Fund EMILY GULL instructor fee - Preschool Fun/Plus 10/22-12/4/19 - qty 37 1,163.20 01 General Fund FAMILY TANG SOO DO instructor fee - Martial Arts 11/1-12/3/19 - qty 7 200.00 01 General Fund FASTENAL COMPANY drill bit set for Settlers Park - qty 1 116.34 01 General Fund FASTENAL COMPANY Parks Shop garage door chain - qty 10 13.20 01 General Fund FASTENAL COMPANY screws for Lanark Park Shop - qty 10 3.50 01 General Fund FASTENAL COMPANY small machine screws - qty 20 7.00 01 General Fund FERGUSON ENTERPRISES INC.Faucet Cartridge for Lt Hallway Faucet Repair 89.76 01 General Fund GEM STATE PAPER & SUPPLY CO glass cleaner x 1 case; laundry detergent x 5 cases 386.96 01 General Fund GEM STATE PAPER & SUPPLY CO grip-n-grab - qty 4 cases 429.70 01 General Fund GEM STATE PAPER & SUPPLY CO grip-n-grab tool - qty 1 case 176.67 01 General Fund H.D. FOWLER COMPANY clearwater screen & hardware for Gordon Harris Park - qty 3 1,351.43 01 General Fund HALLMARK HOMES REFUND R-NEW-2019-1435 FOR 2 PERMITS ONE WILL NOT BE BUILT 12,344.91 01 General Fund HARBOR FREIGHT TOOLS step drill bits & utility blades - qty 7 30.93 01 General Fund HAYDEN HOMES REFUND R-NEW-2019-1815 FOR PERMIT WITHDRAWL 12,566.24 01 General Fund HENKEN LAW, LLC Attorney Fees - Personnel Issue 10/11/19 - 12/11/19 10,350.00 01 General Fund HILL PHOTOGRAPHY STUDIO LLC Department Photo & Framing 1,160.00 01 General Fund HOME DEPOT CREDIT SERVICES Broom Handles for Patrol Vehicles, Wall Outlets Locker Room 89.19 01 General Fund HOME DEPOT CREDIT SERVICES Data Jacks for Parks Cube IT 23.84 01 General Fund HOME DEPOT CREDIT SERVICES Drywall screws, Flex Tapes, Caulking cord, joint tape, caulk 112.86 01 General Fund HOME DEPOT CREDIT SERVICES Light Bulbs for PD Admin Elevator 9.94 01 General Fund HOME DEPOT CREDIT SERVICES lights, cords, storage boxes - qty 14 185.15 01 General Fund HOME DEPOT CREDIT SERVICES OSB for Parks Shop carport - qty 64 595.84 01 General Fund HOME DEPOT CREDIT SERVICES Refrigerator Filters for IT 54.96 01 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal - reference invoice 2064031 (10.48) 01 General Fund HOME DEPOT CREDIT SERVICES tool holder, extension cord, tap - qty 9 89.39 01 General Fund HOME DEPOT CREDIT SERVICES Wall Anchors to Hange Items in K9 Office 6.94 01 General Fund HORIZON DISTRIBUTORS INC Christmas decor - qty 34 218.00 01 General Fund IACP POLICY CENTER IACP Chief of Police Dues for Mid Size Agency & B.Erickson 240.00 01 General Fund IDAHO POWER 2200773816, City Hall Power December 2019 5,485.44 Date: 12/27/19 02:46:45 PM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 488 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund IDAHO POWER 2205054725, Police Power December 2019 2,995.30 01 General Fund IDAHO POWER 2224834438 - City Hall Power Billing 37.12 01 General Fund IDAHO PRESS-TRIBUNE Creamline Park Subdivision Rezone 165.52 01 General Fund IDAHO PRESS-TRIBUNE Legal Ad:Invite to Bid - 5 Mile Path James Court 135.66 01 General Fund IDAHO STATESMAN HR December 689.00 01 General Fund INSIGHT ARCHITECTS, pa 19-0226 professional svcs Homecourt Renovations 5/1-11/30/19 9,900.00 01 General Fund INTERNATIONAL CODE COUNCIL 09 Accessab PDF Study Guide Bldg Inspection team 43.00 01 General Fund INTERNATIONAL CODE COUNCIL 2015 Accessibility Study Guide Bldg Inspection Team 41.50 01 General Fund INTERNATIONAL CODE COUNCIL EDU Code 2020 Las Vegas CEU Trainings B Bjornson 800.00 01 General Fund INTERNATIONAL CODE COUNCIL EDU Code 2020 Las Vegas CEU Trainings B Freckleton 800.00 01 General Fund INTERNATIONAL CODE COUNCIL EDU Code 2020 Las Vegas CEU Trainings K Pitt 800.00 01 General Fund INTERNATIONAL CODE COUNCIL EDU Code 2020 Las Vegas CEU Trainings S Zahorka 800.00 01 General Fund ITSAVVY LLC HP 24uh LED Monitor - 24inch (24 viewable)2,425.44 01 General Fund JOHNSON CONTROLS FIRE PROTECTION LP Fire Alarm & Elevator Inspection 389.00 01 General Fund JUSTIN WINKLER ExpRpt:J.Winkler,SCBA Training,Norfolk,VA 11/18/19-11/22/19 199.90 01 General Fund KATHY DRURY-BOGLE, PHR 19-0153 Consulting Services -October 2019 2,000.00 01 General Fund KREIZENBECK, LLC 19-0328 pay #7 Homecourt Bay 5 remodel - November 2019 29,947.31 01 General Fund L.N. CURTIS AND SONS 220/ Class A Uniform Alteration - Fedrizzi 14.00 01 General Fund L.N. CURTIS AND SONS 220/ Uniform Patches (300)532.06 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Dec 2019, 268238 999.32 01 General Fund LEXIS NEXIS On-line legal research 11/1/19 - 11/30/19 130.00 01 General Fund LIFEMED SAFETY, INC 20-0140 220/8 AED's, medical supplies 13,798.90 01 General Fund LOTUS BOISE CORP KHITS Christmas radio ads 11/25-12/5/19 690.00 01 General Fund LOTUS BOISE CORP The River Christmas radio ads 11/25-12/6/19 1,010.00 01 General Fund M.D. WILLIS, INC.20-0104 December 2019 Court Reporting 2,174.00 01 General Fund M2M WIRELESS Parks Modem Service 12/17 - 1/16/20 19 Qty 25 285.24 01 General Fund MASTER ROOTER PLUMBING unclog women's toilet in main restroom at Kleiner 155.00 01 General Fund MDE INC ERM SOFTWARE MAINT 1/1/20-12/31/20 5,300.00 01 General Fund MERIDIAN CHAMBER of COMMERCE 2020 Membership 01/01/20 - 12/31/20 675.00 01 General Fund NORTHWEST REGIONAL CRIME ANALYST NETWORK Membership for Norcan 30.00 01 General Fund NORTHWEST REGIONAL CRIME ANALYST NETWORK Membership for Norcan - B. Baranco 30.00 01 General Fund NORTHWEST REGIONAL CRIME ANALYST NETWORK Membership for Norcan - L.Curley 30.00 01 General Fund OFFICE DEPOT, INC.Copy paper, post its, tape, badge holders 52.23 Date: 12/27/19 02:46:45 PM Page: 3Meridian City Council Meeting Agenda January 7, 2020 – Page 489 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund OFFICE DEPOT, INC.credit - reference invoice 415408584001 (62.25) 01 General Fund OFFICE DEPOT, INC.Office Supplies-Blue Gel Ink pens- 12, AA Batteries-24 pk 28.28 01 General Fund OFFICE DEPOT, INC.Office Supplies-Correction Tape, White Copy Paper 59.93 01 General Fund OFFICE DEPOT, INC.Staples; 10 boxes of paper 315.64 01 General Fund OFFICE VALUE - MERIDIAN Calendars for PD / 2020 438.82 01 General Fund OFFICE VALUE - MERIDIAN Credit for USB's Returned, Wrong ones (46.50) 01 General Fund OFFICE VALUE - MERIDIAN Envelopes, Pens, Toner, Tape, Plates, Bowls, Forks & Knives 573.88 01 General Fund OFFICE VALUE - MERIDIAN Solo Foks for breakroom 53.48 01 General Fund ON THE SPOT CLEANERS #15 Dry Cleaning for PD, Nov 2019 894.00 01 General Fund ONE SOURCE INDUSTRIES Employee ID Prox Cards-100 pk.404.65 01 General Fund PAIGE MECHANICAL GROUP, INC.Credit against invoice 13690 overcharge (170.00) 01 General Fund PAIGE MECHANICAL GROUP, INC.Service to investigate odor at drinking fountain 297.50 01 General Fund PAIGE MECHANICAL GROUP, INC.Service to locate and resolve sewer gas smell 1,851.20 01 General Fund PAPA D ENTERPRISES, INC Santa Visit for 2019 Winter Lights Parade 100.00 01 General Fund PARSONS BEHLE & LATIMER Self Funding issue through 11/30/19 126.00 01 General Fund PAUL'S MERIDIAN STINKER Emissions Test for Unit # 142 15.00 01 General Fund PAUL'S MERIDIAN STINKER Emissions Test for Unit # 143 15.00 01 General Fund PB ELECTRONICS Visor Barckets for Striker Radar Antennas Qty.8 562.00 01 General Fund PRECISION AUTOMATION SYSTEMS Kleiner Park amiad filter parts - qty 2 73.95 01 General Fund PUBLIC AGENCY TRAINING COUNCIL Training Registration for A.Horvath & R.Rodriguez 750.00 01 General Fund RAY ALLEN MANUFACTURING CO, IN New Car Safe Containers Qty.3 89.97 01 General Fund RICOH USA, INC C86173707 add'tl pages 10/29-11/28/19 150.82 01 General Fund ROBERT RODRIGUEZ ExpRpt:R.Rodriguez School Viol. Safety and Sec Training 259.85 01 General Fund RODDA PAINT COMPANY canvas for tree wrapping - qty 3 35.47 01 General Fund RODDA PAINT COMPANY paint for park restrooms - qty 1 185.24 01 General Fund RODDA PAINT COMPANY restroom paint for all parks - qty 1 185.24 01 General Fund RODDA PAINT COMPANY restroom paint for all parks - qty 5 926.20 01 General Fund ROGERS TIRE PROS AND AUTO CARE flat deck trailer tire replacement 288.72 01 General Fund ROGERS TIRE PROS AND AUTO CARE oil change & tires for fleet truck 31 - license C20103 755.03 01 General Fund ROGERS TIRE PROS AND AUTO CARE oil change for fleet truck 32 - license C20803 50.13 01 General Fund SCHOOL OUTFITTERS Stack Chair Truck Qty. 1 151.17 01 General Fund SCHOOL OUTFITTERS Stacking Chairs Qty.16 645.14 01 General Fund SECURITY GATE SYSTEMS, LLC PD East Gate Repair, Circuit Board Replacement 1,031.00 01 General Fund SILVER CREEK SUPPLY Christmas lights - qty 4 47.15 01 General Fund SILVER CREEK SUPPLY shovels for Storey Bark park - qty 2 72.53 01 General Fund SPARKLIGHT City Hall Cable Service 12/16 - 1/15/20 58.28 01 General Fund SPARKLIGHT FS #5 Digital Device Rental 12/16 - 1/15/20 6.12 Date: 12/27/19 02:46:45 PM Page: 4Meridian City Council Meeting Agenda January 7, 2020 – Page 490 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SPARKLIGHT FS#2 Digital Device Rental 12/16 - 1/15/20 6.12 01 General Fund SPARKLIGHT Safehouse Digital Device Rental 11/16-1/15/20 6.12 01 General Fund SPECIALTY CONSTRUCTION SUPPLY mag chloride for ice control - qty 1,884 gallons 2,223.12 01 General Fund STACY L. ARNOLD ExpRpt:S.Arnold,FORCE,Las Vegas,NV 12/3/19-12/8/19 22.66 01 General Fund STERLING CODIFIERS INC Codification 500.00 01 General Fund STRICTLY TECHNOLOGY APC Smart-UPS C SMC1500-2UC UPS (Rack-mountable)- AC 120 V-9 467.63 01 General Fund SYNCB/AMAZON 798698367883; United Way Campaign-Cornhole bags, Games 64.96 01 General Fund SYNCB/AMAZON Anchor Glass Pumpkin Candy Jar 20.42 01 General Fund SYNCB/AMAZON Bobbin Apple Game-United Way Campaign 16.98 01 General Fund SYNCB/AMAZON Lustigt Wheel Game 29.98 01 General Fund SYNCB/AMAZON Versa Desk Power Pro-ADA accomodation for employee 349.00 01 General Fund SYNCB/AMAZON Versa Desk Power Pro-ADA accomodations for employee 331.50 01 General Fund T-ZERS SHIRT SHOP 20-0070 220/ Admin T-Shirts (34)605.50 01 General Fund T-ZERS SHIRT SHOP 20-0070; 220/ Vinyl backs on winter coats (7)136.50 01 General Fund TATES RENTS (GENERAL OFFICE)2019 Christmas parade equipment 12/6-12/9/19 947.01 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 12.76 01 General Fund THE UPS STORE Postage to Send Evidence to Lab 46.80 01 General Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services for City Facilities thru 11/30 17,868.69 01 General Fund WESTERN STATES EQUIPMENT CO CAT mini excavator service & repairs 1,893.57 01 General Fund WIENHOFF & ASSOCIATES, INC November 2019-Pre-Employment and Random Testing 480.00 Total 01 General Fund 195,978.90 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/ST. 6, 11-24 to 12-7, 2019 103.45 Total 07 Impact Fund 103.45 20 Grant Fund governmental IDAHO STATESMAN HR December 84.60 Total 20 Grant Fund governmental 84.60 60 Enterprise Fund A-1 STAMP & MABEL'S LABELS Notary Stamp, B. Villasenor, Qty 1 35.00 60 Enterprise Fund BLACK EAGLE CONSTRUCTION Sewer service repair at 130 E. Idaho St.7,000.00 Date: 12/27/19 02:46:45 PM Page: 5Meridian City Council Meeting Agenda January 7, 2020 – Page 491 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BOE - Boise Office Equipment 2TX070119 b/w (266 qty) & color (172 qty) images 11.48 60 Enterprise Fund BRANDON PFEIL REFUND WT/S/T: 3037 N FIRELIGHT PL CUSTOMER PAID AFTER CLOSI 133.30 60 Enterprise Fund CAREER UNIFORMS City Logo & Patches Sewn onto Uniforms, Qty 26 198.15 60 Enterprise Fund CAREER UNIFORMS October Clothing Order for Water Dept, Qty 25 505.45 60 Enterprise Fund CAREER UNIFORMS October Clothing Order for Water Dept, Qty 47 928.20 60 Enterprise Fund CARL & JACKIE KROENCKE REFUND WT/S/T: 1923 W SALERNO ST CUSTOMER PAID AFTER CLOSING 156.81 60 Enterprise Fund CARRIER CORP Service maintenance agreement for Lab bldg 885.22 60 Enterprise Fund CH2M HILL ENGINEERS, INC 18-0070 WRRF Capacity Expansion Svc to 11/22/19 52,291.65 60 Enterprise Fund CH2M HILL ENGINEERS, INC No PO Consulting Eng Water Fy20 Svc to 11/22/19 1,800.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 18-0334 Water Main Ext. Victory to 10 Mile Svc 11/30/19 1,655.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0364 Sewer Main Rehab Washington-7th Svc to 11/30/19 1,430.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 19-0405 Sewer Main Ext. 5 Mile Trunk Relief Svc to 11/30/19 2,463.00 60 Enterprise Fund CIVIL SURVEY CONSULTANTS 20-0127 Water Main Replacement 11th-12th St. Svc to 11/30/19 385.00 60 Enterprise Fund CYNTHIA ADAMS REFUND WT/S/T: 9666 W EIDER DR CUSTOMER PAID AFTER CLOSING 86.77 60 Enterprise Fund DC ENGINEERING Lift station drawings for lift stations project 55.00 60 Enterprise Fund DOUGLAS SZURGOT REFUND WT/S/T: 6063 N MITCHUM AVE CUSTOMER PAID AFTER CLOSIN 95.30 60 Enterprise Fund DUBOIS CHEMICALS INC 20-0002 Ferric Chloride (44,820 lbs)7,664.22 60 Enterprise Fund DYKMAN ELECTRICAL, INC Toshiba UPS,1000 Series, 1.5KVA, 120V, Qty 1 880.00 60 Enterprise Fund ENERGY LABORATORIES, INC No PO Well 20B Assessment & Reconstruction Svc to 12/3/19 732.00 60 Enterprise Fund ENVIRONMENTAL ABRASIVES WAREHOUSE Equip Main & Repair; Sandblasting Cabinet Repairs 213.90 Date: 12/27/19 02:46:45 PM Page: 6Meridian City Council Meeting Agenda January 7, 2020 – Page 492 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund FERGUSON ENTERPRISES INC.1in Adptr,Msh Cloths,Brs Nipples,Brsh,Well 14 Rotork,Qty 12 139.37 60 Enterprise Fund FERGUSON ENTERPRISES INC.6' Mueller Hydrant, Setters, Couplings, Meter Pit, Qty 48 9,333.71 60 Enterprise Fund FERGUSON ENTERPRISES INC.Air release valve for inventory (1 qty)305.71 60 Enterprise Fund FERGUSON ENTERPRISES INC.PO#20-0052, 1.5in Water Meters, Qty 10 13,512.30 60 Enterprise Fund FERGUSON ENTERPRISES INC.PO#20-0052, 2in C2, 2in T2, 1in, 3/4in Water Meters, Qty 154 39,359.29 60 Enterprise Fund FERGUSON ENTERPRISES INC.PO#20-0052, Dual Port MXU's, Nov Capital MXU's, Qty 54 10,152.54 60 Enterprise Fund FERGUSON ENTERPRISES INC.PO#20-0052, Replacement Single and Dual Port MXU's, Qty 135 24,832.44 60 Enterprise Fund FERGUSON ENTERPRISES INC.PVC Nple,Tee,Bushing,Lw Prsr Reg,Gauge,OCCT,Well 19 Qty 7 522.73 60 Enterprise Fund FISHER SCIENTIFIC Glass covers for lab inspections - Operations (1 cs)121.21 60 Enterprise Fund FISHER SCIENTIFIC Pipet ammonium persulfate, & bottle top dispenser 970.59 60 Enterprise Fund FORD HALL COMPANY, INC Clarifier brushes (6 qty)264.46 60 Enterprise Fund GALE NAPIER REFUND WT/S/T: 3420 W MONTROSE LN CUSTOMER PAID AFTER CLOSIN 52.00 60 Enterprise Fund H.D. FOWLER COMPANY Concrete Grade Ring, Qty 3 186.81 60 Enterprise Fund HACH COMPANY Effleuent tubidity analyzer PM, calibration & certificiation 479.65 60 Enterprise Fund HACH COMPANY Effluent turbidity analyzer for filter 1 sensor repair 882.00 60 Enterprise Fund HACH COMPANY Float kit & pole extension for DO probes (4 qty)1,033.36 60 Enterprise Fund HACH COMPANY ORP Solution, Pocket Pro ORP Tester, OCCT, Qty 3 237.93 60 Enterprise Fund HACH COMPANY Pocket Pro PH Tester, OCCT, Qty 1 108.65 60 Enterprise Fund HACH COMPANY Pole mounting hardware for DO probes (1 qty)537.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Credit for Tax Charge on INV#6152897 (2.10) Date: 12/27/19 02:46:45 PM Page: 7Meridian City Council Meeting Agenda January 7, 2020 – Page 493 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Lime & mixing container (7 qty)71.67 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Materials to Repair Sign @ Reservoir, Qty 17 47.47 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Wall Anchr Kit,90 El,PVC Cond Bld,Well 20, CL2 Injection Rpl 35.88 60 Enterprise Fund HYDRO LOGIC INC 19-0341 CO1 Well 20b Rehab Design & SDC's to11/4/19 FINAL 5,649.00 60 Enterprise Fund HYDRO LOGIC INC No PO Consulting Eng. Water FY20 Service to 11/30/19 1,985.00 60 Enterprise Fund I. KRUGER INC.Parts for filter 2 repair at tertiary filter bldg 1 (441 qty 6,641.00 60 Enterprise Fund IDAHO CORRECTIONAL INDUSTRIES Installation of built in work station for new mechanic 3,343.50 60 Enterprise Fund IDAHO TRANSPORTATION DEPARTMENT Exempt Place, 1999 C&B Trailer #005079 23.00 60 Enterprise Fund INTERSTATE ALL BATTERY CENTER 6V batteries to repair emergency lights (2 qty)68.70 60 Enterprise Fund KAMAN INDUSTRIAL TECHNOLOGIES V-belts (3 qty)19.26 60 Enterprise Fund KELLER ASSOCIATES, INC.19-0164 T.O.10782.cS MeridanLinder Rd Swr Tr to 12/4/19FINAL 3,147.50 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Apex service trunk-3sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Apex water main-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Blakeslee Commons#2-6sheets 1,740.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Burlingame Sub#1-3 sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Cherry Blossom Sub-5sheets 1,450.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Hills Century Comm-Rereview 1pg 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 ISU Parking Exp-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Kennedy Lateral GI-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Nick Estates-1 sheet 290.00 Date: 12/27/19 02:46:45 PM Page: 8Meridian City Council Meeting Agenda January 7, 2020 – Page 494 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Shelburne East#1-9sheets 2,610.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Shelburne East#3-6 sheets 1,740.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 11/1-30/19 Summerwood sub-3sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcsx 11/1-30/19 Gem Prep phz#2-1sheet 290.00 60 Enterprise Fund LEGACY FEED & FUEL Evan Standard Time,Stihl Carburetor Prts Kit,Qty13,WO#276435 154.46 60 Enterprise Fund LEGACY FEED & FUEL NOCO Genius Jump Starter, Qty 1 213.99 60 Enterprise Fund LORIN JAMIE ALLEN ExpRpt:L.J.Allen,Groundwater Conf,Las Vegas, NV 12/2/19-12/6 28.80 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion Service to 12/7/19 300.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion Svc to 10/26/19 2,182.00 60 Enterprise Fund MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion Svc to 11/9/19 1,140.00 60 Enterprise Fund McCALL INDUSTRIAL Drop pipe to repair weir washer pump (20 qty)174.40 60 Enterprise Fund McCALL INDUSTRIAL Union, plugs, & tees (16 qty)94.08 60 Enterprise Fund McCALL INDUSTRIAL Unions to repair heat exchanger in Mechanical bldg (4 qty) 142.68 60 Enterprise Fund MERIDIAN CYCLES Labor & parts to repair Ops tricycles & purchase tricycle 923.67 60 Enterprise Fund MOUNTAIN WATERWORKS, INC 20-0108 Sidestream Phosphorus Removal Project - Design Ser 8,928.75 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Regulator for welder (1 qty)339.68 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Returned gloves (10 qty)(141.90) 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Screws (3 qty)16.47 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Secondary containment for PAX & Polymer (2 qty)3,078.00 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Tools for new mechanic (10 qty)619.25 Date: 12/27/19 02:46:45 PM Page: 9Meridian City Council Meeting Agenda January 7, 2020 – Page 495 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Winter gloves for Colletions staff (26 qty)329.68 60 Enterprise Fund MUHAMED & SACA NADAREVIC REFUND WT/S/T: 2326 E VAN OKER ST CUSTOMER PAID AFTER CLOSIN 58.31 60 Enterprise Fund MYFLEETCENTER.COM Oil & Filter Change, C20028, WO#276117 116.68 60 Enterprise Fund NENA: THE 9-1-1 ASSOCIATION Terri Ricks FY20 Dues renewal 142.00 60 Enterprise Fund NICHOLAS & BARBARA ORLANDO REFUND WT/S/T: 515 W BLAKE ST CUSTOMER PAID AFTER CLOSING 54.50 60 Enterprise Fund OFFICE DEPOT, INC.1 bx 1/3 cut folders and 1 bx letter size paper 40.12 60 Enterprise Fund OFFICE DEPOT, INC.Typing paper holder, 1 box tear-proof folders 23.51 60 Enterprise Fund OFFICE TEAM PW Temp Receptioist: R. Crespin Week Ending 12/13/19 316.80 60 Enterprise Fund OFFICE TEAM PW Temp Receptionist: R. Crespin Week Ending 12/6/19 425.70 60 Enterprise Fund OFFICE VALUE - MERIDIAN Highlighters, binders for Collections, stapler, frames (19 q 197.19 60 Enterprise Fund OFFICE VALUE - MERIDIAN Scissors, Copier Paper, Note Pads, Sharpie, Appt Book, Qty 9 118.80 60 Enterprise Fund PACIFIC WEST BUILDERS REFUND WT/S/T: HYDRANT METER 870.98 60 Enterprise Fund PARAMOUNT SUPPLY CO.Solenoid valve (2 qty)209.60 60 Enterprise Fund PLATT ELECTRIC SUPPLY Conduit,Electrical Fittings@Well 20&20B,WO#276144,Qty446 1,031.63 60 Enterprise Fund PLATT ELECTRIC SUPPLY Flourescent lamps for trophy case (8 qty)37.08 60 Enterprise Fund PLATT ELECTRIC SUPPLY LED bulb to repalce non-working light on control panel (1 qt 26.25 60 Enterprise Fund PLATT ELECTRIC SUPPLY Shrink tuber for secondary clarifier weir washer repair (1 q 33.02 60 Enterprise Fund PLATT ELECTRIC SUPPLY Strut clamps, nuts & bolts for Electrician's stock (85 qty) 125.93 60 Enterprise Fund RED WING SHOES Returned safety boots for KGlos & purchase a different pair 34.00 60 Enterprise Fund RICHARD & BONNIE JACOBSEN REFUND WT/S/T: 4653 N ZACHARY WAY TITLE COMPANY OVERPAID 44.70 Date: 12/27/19 02:46:45 PM Page: 10Meridian City Council Meeting Agenda January 7, 2020 – Page 496 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund ROBERTSON SUPPLY, INC.Grundfos Valve, Diaphram Kit, Qty 2 985.60 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#275576 115.09 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#275577 115.09 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#275578 111.22 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#275579 115.09 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#276402 115.09 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#276404 115.09 60 Enterprise Fund SILVER CREEK SUPPLY Portable Generator Service, WO#277403 111.22 60 Enterprise Fund SLHS SERVICE AREA Hep B vaccination for MDemartile 70.00 60 Enterprise Fund SLHS SERVICE AREA Hep B vaccination for SBabcock 70.00 60 Enterprise Fund SPECIALTY CONSTRUCTION SUPPLY 18in W/ Stripe Cones, Qty 8 134.40 60 Enterprise Fund SYNCB/AMAZON 546786755884; Flashlights (6 qty)149.70 60 Enterprise Fund SYNCB/AMAZON 754488865975; AA Bat, Ret Badge Holder, Calendar, Qty 11 132.58 60 Enterprise Fund SYNCB/AMAZON 957643484636;9V lithium batt for Rotork Valve Actuator (1 pk 28.99 60 Enterprise Fund T-ZERS SHIRT SHOP City logo embroidery on Collections hi-vis shirts (32 qty)477.00 60 Enterprise Fund TATES RENTS (GENERAL OFFICE)Propane for forklift (19.6 qty)62.52 60 Enterprise Fund TESTAMERICA Biosolids testing (13 tests)876.50 60 Enterprise Fund TESTAMERICA IPDES samples (3 tests)485.00 60 Enterprise Fund TESTAMERICA IPDES testing (3 tests)970.00 60 Enterprise Fund TIMOTHY BACHMAN REFUND WT/S/T: 967 N OXWICH AVE CUSTOMER PAID AFTER CLOSING 57.17 Date: 12/27/19 02:46:45 PM Page: 11Meridian City Council Meeting Agenda January 7, 2020 – Page 497 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund UNITED SITE SERVICES INC No PO WRRF Capacity Expansion Service to 11/24/19 112.34 60 Enterprise Fund USA BLUEBOOK Blue-white replacement roller assy, flex-a-prene tube assy, 868.97 60 Enterprise Fund USA BLUEBOOK Credit for Freight Charges on INV#078354 (59.29) 60 Enterprise Fund USA BLUEBOOK Hach CLF10 Free CL2 Sensor Elctrolyte, Qty 3 270.72 60 Enterprise Fund USA BLUEBOOK Heavy Duty Boot Dryer, Qty 2 151.40 60 Enterprise Fund USA BLUEBOOK Lock Box Strainer, 4in Cam, Qty 2 599.24 60 Enterprise Fund VARSITY FACILITY SERVICES 20-0087 Janitorial Services for City Facilities thru 11/30 1,952.46 60 Enterprise Fund VWR INTERNATIONAL LLC.Air filters for autosamplers (2 pkgs)275.12 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB570607 b/w (570 qty) & color (1,080 qty)56.85 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 b/w (1,714 qty) & color (76 qty) images 12.37 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 Credit to reverse meter charge (2,856 qty)(65.94) 60 Enterprise Fund XEROX CORPORATION - PASADENA 8TB576316 Rebill of meter charge b/w (2,181 qty) &15.71 Total 60 Enterprise Fund 247,475.19 Report Total 443,642.14 Date: 12/27/19 02:46:45 PM Page: 12Meridian City Council Meeting Agenda January 7, 2020 – Page 498 of 552 CjQ/rE IDIZ IANfi- I DAJ CITY COUNCIL WORI< SESSION AGENDA January 7, 2020 Agenda Item Number: 3 AJ Item Title: AP Invoices for Payment - 12/31/2019 $1,529,175.17 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A J . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 12/31/19 - $1,529,175.17 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 12/31/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 499 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund AFLAC December 2019 AFLAC 3,480.85 01 General Fund CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST Employee Benefits Plan Trust December 2019 1,021,999.00 01 General Fund DISCOVERY BENEFITS Flex December 2019 21,307.18 01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues December 2019 7,260.03 01 General Fund KEYBANK City of Meridian HSA Contributions December 2019 3,144.99 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC December 2019 Pre Tax Contributions 47,272.27 01 General Fund NATIONWIDE RETIREMENT SOLUTIONS, INC December 2019 Roth Contributions 10,531.30 01 General Fund RUDEEN ARCHITECTS Refund A-2019-0357 Wrong Permit Type 626.00 01 General Fund UNITED WAY OF TREASURE VALLEY #17426 December 2019 Contributions 416.59 01 General Fund WSCFF EMPLOYEE BENEFIT TRUST December 2019 MERP contributions 3,700.00 Total 01 General Fund 1,119,738.21 20 Grant Fund governmental ANDERSON & WOOD CONSTRUCTION CO, INC 19-0350;20-0148 CDBG Crestwood & Fenway Sub Stlts FINAL 13,833.09 Total 20 Grant Fund governmental 13,833.09 60 Enterprise Fund AFLAC December 2019 AFLAC 595.24 60 Enterprise Fund CITY OF MERIDIAN EMPLOYEE BENEFITS PLAN TRUST Employee Benefits Plan Trust December 2019 378,001.00 60 Enterprise Fund DISCOVERY BENEFITS Flex December 2019 7,326.54 60 Enterprise Fund KEYBANK City of Meridian HSA Contributions December 2019 460.00 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC December 2019 Pre Tax Contributions 6,636.27 60 Enterprise Fund NATIONWIDE RETIREMENT SOLUTIONS, INC December 2019 Roth Contributions 2,524.82 60 Enterprise Fund UNITED WAY OF TREASURE VALLEY #17426 December 2019 Contributions 60.00 Total 60 Enterprise Fund 395,603.87 Date: 12/31/19 09:09:44 AM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 500 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount Report Total 1,529,175.17 Date: 12/31/19 09:09:44 AM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 501 of 552 EIDIANDAHO ,! -- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Acienda Item Number: 3 AK Item Title: AP Invoices for Payment - 01/08/2020 $1,155,415.23 Meetinci Notes: I TEM SHEET C ouncil Agenda I tem - 3.A K . Presenter: Estimated Time f or P resentation: 0 Title of I tem - AP Invoices for P ayment - 01/08/20 - $1,155,415.23 AT TAC HM E NT S: Description Type Upload D ate A P I nvoices for Payment Cover Memo 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 502 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund ADVANCE AUTO PARTS floor dry - qty 6 60.66 01 General Fund ADVANCE AUTO PARTS reverse bulbs for trucks 14 & 17 - qty 4 30.56 01 General Fund ADVANCE AUTO PARTS spark plugs for small engines - qty 22 66.20 01 General Fund ADVANCE AUTO PARTS switches for fleet truck 31 repairs - qty 3 21.07 01 General Fund ADVANCED HARDWARE SUPPLY, INC.toolbox repair parts for Parks Shop - qty 2 16.93 01 General Fund AIR EQUIPMENT CO air compressor servicing - qty 2 218.68 01 General Fund AT&T MOBILITY LLC ATT First Net invoice 11/21 - 12/20/19 661.45 01 General Fund BARRY EQUIPMENT & RENTAL Bobcat Toolcat repairs 263.15 01 General Fund BATTERIES PLUS BULBS Batteries for Patrol, Jump Boxes for CSO Equipment 510.00 01 General Fund BOE - Boise Office Equipment XER/C8070H2 220/copier, 11-25 to 12-24 170.14 01 General Fund BOISE FITNESS EQUIPMENT Maintenance Services for all Fitness Equipment 45.00 01 General Fund BONNEVILLE BLUE PRINT SUPPLY prints of Fairview Avenue Connection project - qty 36 6.84 01 General Fund BOUNDTREE MEDICAL 220/Blood collection wings, qty 4 cases 343.96 01 General Fund BRADY INDUSTRIES, LLC.220/detergent, towels, ST. 5 123.20 01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, St. 4, detergent, cleaner 47.47 01 General Fund BSN SPORTS, INC.pickelball - qty 40 sets 552.45 01 General Fund BSN SPORTS, INC.volleyball crank equipment - qty 2 162.63 01 General Fund CAMPING WORLD RV SALES Command Trailer, Roof Vent Repair 495.82 01 General Fund CASCADE FENCE COMPANY, INC.Lemp/Larkwood pathway fence installation - City's portion 440.00 01 General Fund CENTURYLINK CENTREX phone lines, Homecourt, FS #1 12/19-1/18/20 723.45 01 General Fund CHAD SOMBKE, PH.D, P.C.New Hire Testing - A. Demchuk 400.00 01 General Fund CINTAS First Aid Kit Maintenance & Supplies 656.96 01 General Fund CITY OF POCATELLO Training Registration for J.Brown to Attend Fitness Testing 100.00 01 General Fund COTTONWOOD DEVELOPMENT, LLC Refund of Landscaping Surety Volterra Heights Sub#3 16,356.56 01 General Fund COTTONWOOD DEVELOPMENT, LLC Refund of Pef Surety Dep Volterra Heights Sub.#3 216,651.11 01 General Fund D & B SUPPLY cut off wheels for chop saw - qty 2 13.98 01 General Fund DATATEL 9-480g Phones plus licenses (FS6)4,445.44 01 General Fund DATATEL System Upgrade 280.50 01 General Fund DAY WIRELESS SYSTEMS communication radios for Christmas parade - qty 10 100.00 01 General Fund DOOR SERVICE OF IDAHO replacement hardware for door locks at Reta Huskey Park 1,006.00 01 General Fund ENGINEERING NEWS RECORD 36 Mo Subscription 01/01/20 - 12/31/22 78.00 01 General Fund ESP PRINTING & MAILING remaining balance owed reference invoice 61120 833.67 01 General Fund EVENT RENT chairs for Winterland festival - qty 114 12/13-12/16/19 178.75 01 General Fund EVERBRIDGE INC Nixle Engage 7,000.00 01 General Fund FASTENAL COMPANY bolts & washers for Discovery Park playgrounds - qty 75 14.07 Date: 1/2/20 01:28:33 PM Page: 1Meridian City Council Meeting Agenda January 7, 2020 – Page 503 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund FASTENAL COMPANY screws for Gravely UTV - qty 15 3.50 01 General Fund FRED PRYOR SEMINARS Pryer membership J Shane 50.00 01 General Fund FRED PRYOR SEMINARS Pryer membership T Perot 50.00 01 General Fund G & R AG PRODUCTS INC parts for flower watering skid - qty 5 27.87 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Winter Watercolor Painting 12/2-12/16/19; 2 104.00 01 General Fund HANSON JANITORIAL 20-0056 trash can liners - qty 30 cases 1,074.00 01 General Fund HOME DEPOT CREDIT SERVICES 220/ Tools - Training tape, washers, felt 179.81 01 General Fund HOME DEPOT CREDIT SERVICES 220/basement training prop supplies, felt, bucket, blower 83.71 01 General Fund HOME DEPOT CREDIT SERVICES credit on spray paint - qty 6 (19.89) 01 General Fund HOME DEPOT CREDIT SERVICES saw zall blades & spray paint - qty 8 49.82 01 General Fund HOME DEPOT CREDIT SERVICES spray paint - qty 6 13.88 01 General Fund HOME DEPOT CREDIT SERVICES toolbox liner for Parks Shop - qty 2 19.96 01 General Fund HORIZON DISTRIBUTORS INC Kleiner Park Exmark clutch harness - qty 1 9.33 01 General Fund HRATV HRTAV-Membership Dues for L. Berg 100.00 01 General Fund IDAHO HUMANE SOCIETY 20-0057 FY20 ID Humane Society Animal Cont Services Jan 2020 43,378.00 01 General Fund IDAHO POWER Fire Department Power - December 2019 2,500.62 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Intent to Award Sole Source Procurement 34.78 01 General Fund IDAHO PRESS-TRIBUNE Legal Notice; Sale Bid Used Bricks and Wood Planks 36.26 01 General Fund IDAHO PRESS-TRIBUNE Milbrae Subdivision Annex 168.97 01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1866 Budget Policy 44.40 01 General Fund IDAHO PRESS-TRIBUNE Ord No. 19-1856 Dogs Off Leash 45.14 01 General Fund IDAHO PRESS-TRIBUNE Silverstone Apts. Verona Commercial Hearing Notice 69.56 01 General Fund IDAHO PRESS-TRIBUNE Sky Mesa and Henlsly Station Annex 79.22 01 General Fund IDAHO STATE BAR Idaho State Bar Licenses 2020 Nary, Baird, Kane, Pogue 1,855.00 01 General Fund INTERLOCKING CONCRETE PAVEMENT INSTITUTE ICPI renewal for D Cereghino 12/31/19-12/31/21 75.00 01 General Fund JOHNSTONE SUPPLY exhaust fan for Champion Park restroom - qty 1 182.52 01 General Fund KIRBY GRAPHIX 220/9 fire prevention banners 852.29 01 General Fund KNIGHT TECHNOLOGY GROUP & KATELYN MCLEOD Cisco Catalyst 3850-12XS-E Switch-L3 Managed - 12x1 Gig/10Gi 8,221.13 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants (12), Returned (8) credit following 906.25 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants (2), Returned (1) credit to follow 170.25 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants (3) Bowers, Returned credit to follow 247.50 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants (5), Butterfield 355.00 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants (5), Butterfield Returned Credit to Follow 355.00 Date: 1/2/20 01:28:33 PM Page: 2Meridian City Council Meeting Agenda January 7, 2020 – Page 504 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants returned (3), Orig. Inv. #INV335342 (247.50) 01 General Fund L.N. CURTIS AND SONS 220/ Blauer Pants Returned (5), Orig. Inv.# INV339983 (355.00) 01 General Fund L.N. CURTIS AND SONS 220/ Hemming (5)27.50 01 General Fund L.N. CURTIS AND SONS 220/ Nameplates w/ Year (50) Hood - Schuler 1,162.50 01 General Fund L.N. CURTIS AND SONS 220/ Nameplates w/ Year (50), Anderson-Hoffman 1,162.50 01 General Fund L.N. CURTIS AND SONS 220/ Nameplates w/ Year (50), Simmons-Zumwalt 1,162.50 01 General Fund L.N. CURTIS AND SONS 220/ Nameplates w/ Year (6), Battalion Chiefs 145.50 01 General Fund L.N. CURTIS AND SONS 220/ Returned Blauer Pants (1), Orig. Inv. #INV339988 (79.75) 01 General Fund L.N. CURTIS AND SONS 220/ Returned Blauer Pants (8), Orig. Inv. #INV324619 (616.25) 01 General Fund LAURELEI MCVEY Reimburse:L.McVey,Tuition,BSU,08/26/19 - 12/13/19 1,300.00 01 General Fund LAURIE MCELROY instructor fee - Yoga 10/26-12/14/19 - qty 25 700.00 01 General Fund LIFEMED SAFETY, INC 20-0140 220/Zoll AED Battery pack 136.00 01 General Fund MEMORIAL MONUMENTS, INC.Kleiner Park memorial brick paver for S Parendo - qty 1 140.00 01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Randy 77.52 01 General Fund MINUTEMAN, INC.Swapping Door Locks for Lieutenants 105.00 01 General Fund MOTIONS DANCE STUDIO instructor fee-TumbleFlipTwistLittle Ninjas 10/30-12/13/19 2,396.00 01 General Fund MURIE DESIGN GROUP 20-0069 220/ T-shirts (551), Shorts(73), Sweats(6), Setup(7) 8,648.57 01 General Fund NAPA AUTO PARTS 220/Battery MF027 117.59 01 General Fund NAPA AUTO PARTS Wipers for Unit # 122 17.55 01 General Fund NORCO Filter Cartridges for Gas Masks 1,140.00 01 General Fund OFFICE DEPOT, INC.220- Extra Wide Binders (2)21.12 01 General Fund OFFICE DEPOT, INC.220/ Binder clips (3packs) Original inv #419532374001 (36.06) 01 General Fund OFFICE DEPOT, INC.220/ Tape, post-it notes, scissors, easel pad, pens, paper 158.07 01 General Fund OFFICE DEPOT, INC.220/ Toner (2), Printer paper (1)174.11 01 General Fund OFFICE DEPOT, INC.220/markers, pens, binder clip, keyboard, stapler, tape 497.23 01 General Fund OFFICE DEPOT, INC.Blue copy Paper 1 Reem 9.89 01 General Fund OFFICE DEPOT, INC.Office Supplies: 7 Wall Calendars 137.67 01 General Fund OFFICE DEPOT, INC.Office Supplies: Paper, USB sticks, Linen Paper 107.56 01 General Fund OFFICE DEPOT, INC.Paper, Forks, Plates 39.58 01 General Fund OFFICE DEPOT, INC.Printer, HP, LJ, Pro. MFP M2 172.22 01 General Fund OFFICE DEPOT, INC.Strips, Pct, Hng, Lrg, Wht, C Command, Hooks, Med, Wht, 20 16.04 01 General Fund OFFICE DEPOT, INC.super glue x 1; tape, copy paper, pens x 7 119.44 01 General Fund OFFICE DEPOT, INC.Wall Calendar / Keith W.11.69 01 General Fund PAUL'S MERIDIAN STINKER emissions test for fleet truck 24 - license C9114 15.00 01 General Fund PCS EDVENTURES Drone Repair 1.13 Hrs 106.87 Date: 1/2/20 01:28:33 PM Page: 3Meridian City Council Meeting Agenda January 7, 2020 – Page 505 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund QUALITY ELECTRIC 20-0043, 20-0111 FY20 Stlight Undergr Power Locates 11/18/19 5,400.00 01 General Fund QUALITY ELECTRIC 20-0111 FY20 St. Light Underground Pwr Locates Svc 11/30/19 2,531.25 01 General Fund RICOH USA, INC C86243698 Ricoh for September 2019 Copies 153.75 01 General Fund ROCKY MOUNTAIN COLLISION 220/Emissions test, MF026 9.98 01 General Fund SBI CONTRACTING toilet paper dispensers for Fuller Park women's restroom x 2 70.00 01 General Fund SILVER CREEK SUPPLY freight for special order shovels for Storey Bark Park 45.00 01 General Fund SILVER CREEK SUPPLY parts for 4G controller upgrades - qty 12 1,297.63 01 General Fund SILVER CREEK SUPPLY parts for 4G controller upgrades - qty 9 1,500.86 01 General Fund SOUTHERN IDAHO ELECTRIC outlet install by Mo Brooks for July 4th 492.59 01 General Fund SOUTHERN IDAHO ELECTRIC pond fountain repairs at Kleiner Park 195.00 01 General Fund SPARKLIGHT 220/ Equipment rental 12/23-1/22 5.78 01 General Fund SPORTSMANS WAREHOUSE 220/binnoculars E37 59.99 01 General Fund STEPHANY GALBREAITH Reimbursement: S.Galbreaith, Mileage 109 x $.59 Misc 63.22 01 General Fund STOP STICK, LTD.Stop Sticks New Units # 105,106,107,110,116,117 & 3 3,337.00 01 General Fund SUNBELT RENTALS scissorlift for Parks Shop carport cover 12/3-12/30/19 653.38 01 General Fund SYNCB/AMAZON 220/credit for gloves not received, #8802608 (517.75) 01 General Fund SYNCB/AMAZON 438884558748; 220/37 packs gloves, 19 packs not rcvd 1,008.25 01 General Fund SYNCB/AMAZON 449649437633; 6 of: Thndr to HDMI Ad [2-Pk, Spr Slim, Nylon 85.44 01 General Fund SYNCB/AMAZON 466577575696; 1 of: Vivo Dual LCD Monitor Desk Mount Stand 96.10 01 General Fund SYNCB/AMAZON 567364589866; 220/ envelopes, shelf supports, hangers 37.62 01 General Fund SYNCB/AMAZON 755397643478; 220/ Kirkland cooking spray (3)44.85 01 General Fund SYNCB/AMAZON 956966835554; 220/ Jumpdrives 64GB (3)32.97 01 General Fund SYNCB/AMAZON 984535638965; 220/ Kirks Fire Investigation book (2)234.96 01 General Fund SYNCB/AMAZON Privacy Panel Kayla George 54.00 01 General Fund UNIFORMS 2 GEAR 20-0068 220/ Credit on 1/4 zip Inv # 97989 (79.57) 01 General Fund UNIFORMS 2 GEAR Ballistic Panels for Armor Vest, R.Brockbank 531.90 01 General Fund UNIFORMS 2 GEAR Replacement Training Pants Damaged @ Range, J.Russell 45.70 01 General Fund UPSON COMPANY Community Center roof repairs 395.00 01 General Fund USSSOA 20-0048 volleyball officials for games 12/16-12/20/19 x 60 1,367.01 01 General Fund USSSOA 20-0048 volleyball officials for games 12/2-12/13/19 x 140 3,189.69 Date: 1/2/20 01:28:33 PM Page: 4Meridian City Council Meeting Agenda January 7, 2020 – Page 506 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 11/21 - 12/20/19 706.69 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 11/21-12/20/19 9,100.90 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 11/21-12/20/19 569.55 01 General Fund WEST ADA SCHOOL DIST Equipment Rental for PD Annual Award Ceremony 65.00 01 General Fund ZOLL MEDICAL CORP 220/Batteries, AED Mntc 532.50 Total 01 General Fund 366,404.48 07 Impact Fund ESI, INC 220/St. 6 application & cert for pmt - various P.O.'s 463,085.79 07 Impact Fund IDAHO PRESS-TRIBUNE Legal Notice Request for Qualifications - Scenario Village 36.26 07 Impact Fund RICE FERGUS MILLER INC 18-0501 220/St. 6, work thru 11-30-19 16,511.82 Total 07 Impact Fund 479,633.87 20 Grant Fund governmental THE LAMAR COMPANIES Hands Free Ordinance Billboard (Vinyl) Sign Created 550.00 20 Grant Fund governmental VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 11/21-12/20/19 53.52 Total 20 Grant Fund governmental 603.52 60 Enterprise Fund 2M COMPANY Heat shrink tube/connectors for shop stock (6 qty)28.20 60 Enterprise Fund ANGEL & NANCY CARRION REFUND WT/S/T: 85 E HAVASU FALLS CT CUSTOMER PAID AFTER CLOS 52.14 60 Enterprise Fund BOISE FITNESS EQUIPMENT Service maintenance for exercise equip at WRRF 45.00 60 Enterprise Fund BOWERS AUTO REPAIR D.Heaton C18640 tow, diagnosis, replace of fuel pump module 375.07 60 Enterprise Fund CARRIE & JODY WONTORCIK REFUND WT/S/T: 2681 S WEBER RAPIDS PL CUSTOMER PAID AFTER CL 54.82 60 Enterprise Fund CENTURYLINK CENTREX phone lines, Homecourt, FS #1 12/19-1/18/20 623.71 60 Enterprise Fund COTTONWOOD DEVELOPMENT, LLC Refund of Pef Surety Dep Volterra Heights Sub.#3 252,457.01 Date: 1/2/20 01:28:33 PM Page: 5Meridian City Council Meeting Agenda January 7, 2020 – Page 507 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund D & B SUPPLY Dish soap & tile grout brush (3 qty)10.47 60 Enterprise Fund D & B SUPPLY Rope & quick link (2 qty)12.48 60 Enterprise Fund DT INVESTMENTS Refund: of Warranty Surety Geddes Subdivision 11,505.20 60 Enterprise Fund EL-ADA, INC.El-Ada December 2019 Meridian Cares Services Qty.6 42.00 60 Enterprise Fund ESTATE OF ROBERT A BOTHMER C/O FREDERICK BOTHMER REFUND WT/S/T: 550 W OAK VIEW DR TITLE COMPANY OVERPAID 37.67 60 Enterprise Fund EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV Sampling Well 12, WO#GP17794 170.00 60 Enterprise Fund EVOQUA WATER TECHNOLOGIES, LLC.Lab DI water service agreement 650.83 60 Enterprise Fund FASTENAL COMPANY Concrete anchors for shop stock (50 qty)104.00 60 Enterprise Fund FISHER SCIENTIFIC 988438687338; Salicylic acid (1 qty)211.56 60 Enterprise Fund FISHER SCIENTIFIC Sample filters (7 qty)768.01 60 Enterprise Fund HACH COMPANY Float kit assembly hardware for Liquid Stream Expansion (3 q 645.00 60 Enterprise Fund HACH COMPANY Float kit assembly hardware for Liquid Stream Expansion (6 q 1,290.00 60 Enterprise Fund HOME DEPOT CREDIT SERVICES Sales tax refund (4.06) 60 Enterprise Fund HOME DEPOT CREDIT SERVICES SOS pads, dusters, spray bottle, wipes, cleaning solution 108.04 60 Enterprise Fund HONSINGER LAW 20-0062 Water Rights Adminstration Svc to 12/10/19 7,860.00 60 Enterprise Fund JUB ENGINEERS 20-0142 On-call Master Planning & Modeling Svc to 11/30/19 570.00 60 Enterprise Fund LORIN JAMIE ALLEN ExpRpt:L.J.Allen,Groundwater Conf,Las Vegas,NV 12/2/19-12/6 28.80 60 Enterprise Fund McCALL INDUSTRIAL Thread union (2 qty)59.53 60 Enterprise Fund MOTION & FLOW CONTROL PRODUCTS Alemite 10,000 PSI Needle Valve, Qty 1 10.52 60 Enterprise Fund MURRAYSMITH INC 18-0333 Water System Model Support Svc to 11/30/19 326.00 Date: 1/2/20 01:28:33 PM Page: 6Meridian City Council Meeting Agenda January 7, 2020 – Page 508 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MURRAYSMITH INC 19-0083 Water Sewer Gregory Lift Svc to 11/30/19 2,395.00 60 Enterprise Fund MURRAYSMITH INC 19-0389 Water Main Repl. Hickory-Fairview Svc to 11/30/19 7,470.50 60 Enterprise Fund MURRAYSMITH INC 20-0125 Water Main Repl. & Sewer Ext. Svc to 11/30/19 519.00 60 Enterprise Fund NASSCO INC NASSCO Membership for PW Dept. (Muncipality Membership)2020 295.00 60 Enterprise Fund OFFICE DEPOT, INC.Paper, Forks, Plates 90.39 60 Enterprise Fund OFFICE VALUE - MERIDIAN Mechanical pencils, lead & laminating pouches (4 qty)77.72 60 Enterprise Fund OFFICE VALUE - MERIDIAN Wall hooks by command (2 bxs)21.40 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypochlorite, Well 28,27,22,Qty 2000gl 3,425.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY Adaptor for installation of injection pumps (1 qty)42.74 60 Enterprise Fund PLATT ELECTRIC SUPPLY Parts to install chemical injection pumps (28 qty)83.73 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned adapter (1 qty)(40.57) 60 Enterprise Fund RIVERSIDE, INC.Labor & materials to repair drum for filter 2,9,360.00 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC 1/2in 90 El,Tee,Nipple,Ball Valve,Well 22 CL2 Fill Line 203.28 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC 1in PVC Strainer for CL Fill Line Filtration,Well 22,Qty 1 74.39 60 Enterprise Fund SPECIALTY PLASTICS & FAB, INC Parts to install chemical injection pumps (9 qty)281.28 60 Enterprise Fund SUPERIOR EQUIPMENT REPAIR, INC 100hr generator service on CCTV Van 2 C19267 270.63 60 Enterprise Fund SUPERIOR EQUIPMENT REPAIR, INC 100hr service for generator on CCTV Van 1 C16415 260.50 60 Enterprise Fund SUPERIOR EQUIPMENT REPAIR, INC Labor & parts to repair sensor on vactor hydrocleaner C19957 484.71 60 Enterprise Fund SYNCB/AMAZON 457768965374; 2 of: Vivo LCD Moni Desk Mt Stnd Hvy Dty Full 103.97 60 Enterprise Fund SYNCB/AMAZON 547974376439; Hot coco for Ops breakroom (1 can)8.60 Date: 1/2/20 01:28:33 PM Page: 7Meridian City Council Meeting Agenda January 7, 2020 – Page 509 of 552 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SYNCB/AMAZON 866676488478; Hand sanitizer for Collections crew (1 cs) 38.00 60 Enterprise Fund SYNCB/AMAZON Front & back seat floor mats for Collections truck C21222 139.99 60 Enterprise Fund T-ZERS SHIRT SHOP Clothing for SBabcock & MDemartile (5 qty)152.64 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 11/21 - 12/20/19 1,706.38 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 11/21-12/20/19 2,675.69 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 11/21-12/20/19 83.58 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE Water Dept Modem for Emergency Services 11/24 - 12/23/19 16.44 60 Enterprise Fund WW GRAINGER, INC Fitting to install port on filter 2 (1 qty)104.84 60 Enterprise Fund WW GRAINGER, INC Repair clamp to repair influent flow indicator (1 qty)386.53 Total 60 Enterprise Fund 308,773.36 Report Total 1,155,415.23 Date: 1/2/20 01:28:33 PM Page: 8Meridian City Council Meeting Agenda January 7, 2020 – Page 510 of 552 �/rE IDIZ IA*,-----NDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 4 Item Title: Items Moved From Consent Agenda Meeting Notes: CjQ/rE IDIAN*,-IZ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 A Item Title: Human Resources Key Performance Indicators Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time f or P resentation: 10 Title of I tem - Human Resources: Key P erformance Indicators Meridian City Council Meeting Agenda January 7, 2020 – Page 511 of 552 KE Y P E R F O R M A N C E I N D I C A T O R S HU M A N R E S O U R C E S Cr y s t a l   R i t c h i e ,   H u m a n   R e s o u r c e s   D i r e c t o r   Ja n u a r y   7 ,   2 0 2 0   Ag e n d a   Qu e s t i o n s KP I   – Em p l o y e e   En g a g e m e n t KP I   – Su c c e s s i o n   Pl a n n i n g KP I   – In d i v i d u a l   De v e l o p m e n t   Pl a n s     HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S Ke y   P e r f o r m a n c e   I n d i c a t o r s Hu m a n   R e s o u r c e s   k e y   p e r f o r m a n c e   I n d i c a t o r s   ( H R   K P I ’ s )   a r e   H R   p e rf o r m a n c e   me t r i c s   t h a t   a r e   c u r r e n t l y   a l i g n e d   w i t h   t h e   C i t y ’ s   S t r a t e g i c   P l an .   Op e r a t i o n a l   m e t r i c s   a r e   s h a r e d   w i t h   t h e   M a y o r   a n d   c o m m u n i c a t e d   th r o u g h   o u r   An n u a l   D e p a r t m e n t   R e p o r t   t o   C o u n c i l . HU M A N   R E S O U R C E S   S T R A T E G I C   O B J E C T I V E S HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S Hu m a n   R e s o u r c e s   S t r a t e g i c   O b j e c t iv e   ‐ 3 . B . 2   I d e n t i f y   S p e c i f i c   T r ai n i n g   N e e d s Ex p e c t e d   Ou t c o m e Em p l o y e e s   w i l l   ha v e   a n   In d i v i d u a l   De v e l o p m e n t   Pl a n   ( I D P )   i n   Pl a c e Ac t i v i t i e s De v e l o p   a n d   Im p l e m e n t   Ci t y ‐ W i d e   ID P Pr o g r a m Go a l Ea c h   p o s i t i o n   i n   th e   C i t y   w i l l   b e   as s e s s e d   f o r   sk i l l   l e v e l s   a n d   tr a i n i n g   n e e d s KP I 10 0 %   o f   po s i t i o n s   w i l l   ha v e   a n   a c t i v e   ID P   b y   1 / 1 / 2 1 Cu r r e n t   Me t r i c s 0%   C o m p l e t e (F Y 2 0   I n i t i a t i v e ) Hu m a n   R e s o u r c e s   S t r a t e g i c   O b j e c t i v e   ‐ 3 . B . 3   D e v e l o p   a   S u c c e s s i o n  P l a n n i n g   P r o g r a m     Ex p e c t e d   Ou t c o m e Pr e p a r e   Em p l o y e e s   f o r   Fu t u r e   Po s i t i o n s Ac t i v i t i e s Ke y   C r i t i c a l   Po s i t i o n s   a n d   Po t e n t i a l   Su c c e s s o r s   Id e n t i f i e d Go a l Es t a b l i s h   Su c c e s s i o n   Pl a n s   f o r   Po t e n t i a l   Su c c e s s o r s KP I 10 0 %   Em p l o y e e   Re a d i n e s s   a t   en d   o f   es t a b l i s h e d   su c c e s s i o n   p l a n   (M e e t s   qu a l i f i c a t i o n s   f o r   co n s i d e r a t i o n   o f   id e n t i f i e d   po s i t i o n ) Cu r r e n t   Me t r i c s 5  R e a d y   Im m e d i a t e l y 7  W i t h i n   1   Y e a r 9  W i t h i n   2   Ye a r s 18   W i t h i n   3   Ye a r s HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S Hu m a n   R e s o u r c e s   S t r a t e g i c   O b j e c t iv e   ‐ 3 . B . 4   D e v e l o p   A n   E m p l o y e e   En g a g e m e n t   P r o g r a m   Ex p e c t e d   Ou t c o m e Th e   C i t y   h a s   a n   Es t a b l i s h e d   Em p l o y e e   En g a g e m e n t   Pr o g r a m Ac t i v i t i e s Id e n t i f y   co m p o n e n t s   o f   pr o g r a m Go a l De v e l o p   id e n t i f i e d   co m p o n e n t s   o f   pr o g r a m KP I 10 0 %   o f   pr o g r a m   co m p o n e n t s   im p l e m e n t e d Cu r r e n t   Me t r i c s 66 . 7 %   Co m p l e t e HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S HUMAN RESOURCES STRATEGIC OBJECTIVE KPI’S Th a n k   y o u ! Hu m a n   R e s o u r c e s   C�EDAHO IDIZ IANfi-- CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 B Item Title: Community Development Key Performance Indicators Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Estimated Time f or P resentation: 10 Title of I tem - C ommunity Development: K ey Performance Indicators Meridian City Council Meeting Agenda January 7, 2020 – Page 512 of 552 Co m m u n i t y D e v e l o p m e n t FY 2 0 2 0 K P I s & C u r r e n t D a t a - V i s i o n - P e r m i t t i n g S e r v i c e s - D e v e l o p m e n t S e r v i c e s : • La n d D e v e l o p m e n t • Bu i l d i n g S e r v i c e s - P l a n n i n g A p p l i c a t i o n s - E c o n o m i c D e v e l o p m e n t Co m m u n i t y D e v e l o p m e n t ’ s M i s s i o n  Th e C i t y o f M e r i d i a n ’ s C o m m u n i t y De v e l o p m e n t D e p a r t m e n t ( C D ) i s a pr e m i e r t e a m , c o m p r i s e d o f w e l l - eq u i p p e d , e x p e r i e n c e d s t a f f , l e a d i n g th e W e s t i n t i m e l y a n d q u a l i t y co m m u n i t y d e v e l o p m e n t s e r v i c e s . PE R M I T T I N G S E R V I C E S K P I s . Cu r r e n t K P I P r e m i e r B e n c h m a r k N o t e s Ov e r t h e c o u n t e r p e r m i t s ( e . g . – C. O . / F a s t T r a c k , F e n c e , S h e d , e t c . ) wi l l b e i s s u e d o n t h e s a m e b u s i n e s s da y o f r e c e i p t o f c o m p l e t e ap p l i c a t i o n . 90 % o f a l l o v e r t h e c o u n t e r p e r m i t ap p l i c a t i o n s w i l l b e p r o c e s s e d a n d is s u e d o n t h e s a m e b u s i n e s s d a y . Ov e r t h e c o u n t e r p e r m i t s a r e a p p l i e d fo r o n l i n e u s i n g t h e c i t i z e n ’ s a c c e s s po r t a l . T h e y a r e i s s u e d u p o n ap p l i c a t i o n s u b m i t t a l a n d p a y m e n t . Re s i d e n t i a l P e r m i t s – w i l l b e i s s u e d wi t h i n a m a x i m u m o f 2 b u s i n e s s d a y s (e . g . – N e w s i n g l e f a m i l y r e s i d e n t i a l , ad d i t i o n s , e t c . ) 90 % o f a l l r e s i d e n t i a l p e r m i t s w i l l b e is s u e d w i t h i n 1 b u s i n e s s d a y . Re s i d e n t i a l p e r m i t t u r n a r o u n d t i m e do e s n o t r e f l e c t p l a n r e v i e w t i m e , wh i c h i s a s e p a r a t e K P I a n d a f f e c t s pe r m i t i s s u a n c e . Co m m e r c i a l P e r m i t s ( e . g . – N e w Co m m e r c i a l B u i l d i n g , n e w co m m e r c i a l s h e l l , s i g n s , T . I . , e t c . ) wi l l b e i s s u e d w i t h i n a m a x i m u m o f 5 bu s i n e s s d a y s 90 % o f a l l c o m m e r c i a l p e r m i t s w i l l b e is s u e d w i t h i n 2 b u s i n e s s d a y s . Co m m e r c i a l p e r m i t t u r n a r o u n d t i m e do e s n o t r e f l e c t p l a n r e v i e w t i m e , wh i c h i s a s e p a r a t e K P I a n d a f f e c t s pe r m i t i s s u a n c e t i m e f r a m e . PE R M I T N U M B E R S 0 20 0 40 0 60 0 80 0 10 0 0 12 0 0 14 0 0 16 0 0 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 15 9 5 12 8 0 17 1 12 8 23 3 16 1 FY 2 0 2 0 P e r m i t N u m b e r s To t a l R e s i d e n t i a l P e r m i t s Ne w S i n g l e F a m i l y R e s i d e n t i a l Co m m e r c i a l T o t a l PE R M I T T U R N A R O U N D 22 11 13 02468101214 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r Av e # D a y s f o r R e s i d e n t a i l P e r m i t Av e # D a y s f o r C o m m e r c i a l P e r m i t LA N D D E V E L O P M E N T S E R V I C E S K P I s Cu r r e n t E s t a b l i s h e d K P I P r e m i e r B e n c h m a r k N o t e s Fi n a l P l a t S i g n a t u r e R e v i e w w i l l b e co m p l e t e d w i t h i n 5 b u s i n e s s d a y s o f be i n g s u b m i t t e d f o r s i g n a t u r e . Be n c h m a r k d a t a i s i n d e v e l o p m e n t a s an a l y s i s o f c a p a c i t y v s . q u a l i t y i s ne e d e d . Cu r r e n t l y w o r k i n g t o d e v e l o p d a t a s o u r c e t o as s e s s p e r f o r m a n c e m e a s u r e . Pl a n R e v i e w – C o m m e r c i a l B u i l d i n g Pr o j e c t s w i l l b e r e v i e w e d w i t h i n 2 bu s i n e s s d a y s f r o m c o m p l e t e ap p l i c a t i o n a s s i g n m e n t . Cu r r e n t l y w o r k i n g t o d e v e l o p a d a t a s o u r c e t o mo r e a c c u r a t e l y t r a c k a n d a u t o m a t e t h i s in f o r m a t i o n . Pl a n R e v i e w – R e s i d e n t i a l S u b d i v i s i o n Pr o j e c t s w i l l b e r e v i e w e d w i t h i n 2 bu s i n e s s d a y s f r o m c o m p l e t e ap p l i c a t i o n a s s i g n m e n t . Cu r r e n t l y w o r k i n g t o d e v e l o p a d a t a s o u r c e t o mo r e a c c u r a t e l y t r a c k a n d a u t o m a t e t h i s in f o r m a t i o n . QL P E R e v i e w t u r n a r o u n d * w i l l o c c u r wi t h i n 5 b u s i n e s s d a y s o f t r a n s m i t t a l . *T h i s s e r v i c e i s c u r r e n t l y o u t s o u r c e d a n d tu r n a r o u n d t i m e i s s e t b y t h e c o n t r a c t . Su r e t y P r o c e s s T i m e l i n e – i n de v e l o p m e n t No m e t r i c h a s b e e n c r e a t e d d u e t o la c k o f d a t a s o u r c e . Cu r r e n t l y w o r k i n g t o d e v e l o p d a t a s o u r c e t o as s e s s p e r f o r m a n c e m e a s u r e . LA N D D E V E L O P M E N T P R O J E C T S 02468101214 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 9 7 44 14 5 13 7 FY 2 0 - L a n d D e v e l o p m e n t Ne w R e c o r d s Av e r a g e # D a y s f r o m P r o j e c t A s s i g n e d t o F i r s t R e v i e w - S u b d i v i s i o n s Pr o j e c t s A p p r o v e d F o r C o n s t r u c t i o n Av e r a g e # D a y s f r o m P r o j e c t A s s i g n e d t o F i r s t R e v i e w - P l a t s BU I L D I N G S E R V I C E S – P L A N R E V I E W K P I s Cu r r e n t E s t a b l i s h e d K P I P r e m i e r B e n c h m a r k N o t e s Al l c o m m e r c i a l p l a n r e v i e w * w i l l o c c u r wi t h i n 2 0 b u s i n e s s d a y s f r o m r e c e i p t o f a co m p l e t e a p p l i c a t i o n . Co m m e r c i a l p l a n r e v i e w s w i l l o c c u r l e s s th a n 1 0 b u s i n e s s d a y s f r o m r e c e i p t o f a co m p l e t e a p p l i c a t i o n . *C o m m e r c i a l p l a n r e v i e w i s c u r r e n t l y a n ou t s o u r c e d s e r v i c e a n d t i m e f r a m e s a r e ou t l i n e d i n t h e c o n t r a c t a g r e e m e n t . • Sm a l l c o m m e r c i a l p l a n r e v i e w w i l l oc c u r w i t h i n 5 b u s i n e s s d a y s f r o m re c e i p t o f a c o m p l e t e d a p p l i c a t i o n . Sm a l l C o m m e r c i a l P l a n r e v i e w w i l l o c c u r on t h e s a m e b u s i n e s s d a y a c o m p l e t e ap p l i c a t i o n i s r e c e i v e d ( o v e r t h e c o u n t e r pe r m i t s ) . Ov e r t h e c o u n t e r p e r m i t s i n c l u d e el e c t r i c a l , m e c h a n i c a l , p l u m b i n g , f e n c e , et c . • Me d i u m c o m m e r c i a l p l a n r e v i e w w i l l oc c u r b e t w e e n 5 - 1 0 b u s i n e s s d a y s fo r m r e c e i p t o f a c o m p l e t e ap p l i c a t i o n . Me d i u m C o m m e r c i a l P l a n r e v i e w w i l l oc c u r w i t h i n 3 b u s i n e s s d a y s o f r e c e i p t o f a c o m p l e t e a p p l i c a t i o n . Me d i u m c o m m e r c i a l p e r m i t s – 6 , 5 0 0 s q . f t . si n g l e l e v e l . C o m m e r c i a l p l a n r e v i e w i s ou t s o u r c e d a n d c o n t r a c t a l l o w s f o r u p t o da y s . • La r g e c o m m e r c i a l p l a n r e v i e w w i l l oc c u r b e t w e e n 1 0 - 2 0 b u s i n e s s d a y s fr o m r e c e i p t o f a c o m p l e t e ap p l i c a t i o n . La r g e C o m m e r c i a l p l a n r e v i e w w i l l o c c u r le s s t h a n 1 0 b u s i n e s s d a y s f r o m r e c e i p t o f a c o m p l e t e a p p l i c a t i o n . La r g e c o m m e r c i a l p l a n r e v i e w i s ou t s o u r c e d a n d t u r n a r o u n d t i m e i s s e t b y th e c o n t r a c t a g r e e m e n t . Ne w R e s i d e n t i a l P l a n R e v i e w w i l l o c c u r wi t h i n 5 - 7 b u s i n e s s d a y s f r o m r e c e i p t o f a co m p l e t e a p p l i c a t i o n . Ne w R e s i d e n t i a l P l a n R e v i e w w i l l o c c u r wi t h i n 4 b u s i n e s s d a y s f r o m r e c e i p t o f a co m p l e t e a p p l i c a t i o n . *H y b r i d m o d e l f o r r e s i d e n t i a l p l a n r e v i e w ad d s t i m e t o p l a n r e v i e w t u r n a r o u n d ti m e l i n e . C o n t r a c t a l l o w s f o r u p t o 1 0 bu s i n e s s d a y s t o c o m p l e t e . Al l r e s u b m i t t a l s a n d p l a n m o d i f i c a t i o n re q u e s t s w i l l b e r e v i e w e d w i t h i n 3 bu s i n e s s d a y s f r o m r e c e i p t o f r e q u e s t . Re s u b m i t t a l s a n d P l a n M o d i f i c a t i o n s w i l l oc c u r o n t h e s a m e b u s i n e s s d a y . Do n ’ t c u r r e n t l y t r a c k a s t h e r e i s n o me t h o d f o r t r a c k i n g t h i s . BU I L D I N G S E R V I C E S I N - H O U S E P L A N R E V I E W 020406080 10 0 12 0 14 0 16 0 18 0 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 16 9 15 5 94 12 0 FY 2 0 2 0 P l a n R e v i e w - I n - H o u s e Re s i d e n t i a l S t r u c t r u a l Re s i d e n t i a l M e c h a n i c a l BU I L D I N G S E R V I C E S O U T S O U R C E D P L A N R E V I E W 0 50 10 0 15 0 20 0 25 0 30 0 35 0 Re s i d e n t i a l St r u c t u r a l Co m m e r c i a l Bu i l d i n g Co m m e r c i a l Fi r e Re s i d e n t i a l Fi r e Re s i d e n t i a l Pl u m b i n g Co m m e r c i a l Pl u m b i n g Re s i d e n t i a l El e c t r i c a l (S o l a r ) Co m m e r c i a l El e c t r i c a l Re s i d e n t i a l Me c h a n i c a l Co m m e r c i a l Me c h a n i c a l 33 45 42 0 0 38 17 28 22 32 31 8 20 25 0 0 32 20 23 16 16 FY 2 0 2 0 P l a n R e v i e w - O u t s o u r c e d Oc t o b e r No v e m b e r BU I L D I N G S E R V I C E S – O U T S O U R C E D P L A N R E V I E W C O S T S $0 . 0 0 $2 0 , 0 0 0 . 0 0 $4 0 , 0 0 0 . 0 0 $6 0 , 0 0 0 . 0 0 $8 0 , 0 0 0 . 0 0 $1 0 0 , 0 0 0 . 0 0 $1 2 0 , 0 0 0 . 0 0 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y M a rc h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r T o t a l $6 0 , 6 5 2 . 8 0 $3 1 , 1 2 8 . 6 2 $91,781.42 $1 2 , 6 3 9 . 3 0 $1 2 , 6 3 9 . 3 0 $104,420.72 Ou t s o u r c e d P l a n R e v i e w C o s t s Co m m e r c i a l / R e s i d e n t a i l P l a n R e v i e w El e c t r i c a l P l a n R e v i e w To t a l BU I L D I N G S E R V I C E S – I N S P E C T I O N S Cu r r e n t E s t a b l i s h e d K P I P r e m i e r B e n c h m a r k N o t e s El e c t r i c a l I n s p e c t o r s w i l l co m p l e t e a n a v e r a g e o f 6 0 - 7 0 in s p e c t i o n s d a i l y . Qu a n t i t y v s . q u a l i t y C u r r e n t l y u n d e r r e v i e w a s w e as s e s s c u r r e n t c a p a c i t y v s . qu a l i t y . Me c h a n i c a l I n s p e c t o r s w i l l co m p l e t e a n a v e r a g e o f 6 0 - 7 0 in s p e c t i o n s d a i l y . Qu a n t i t y v s . q u a l i t y C u r r e n t l y u n d e r r e v i e w a s w e as s e s s c u r r e n t c a p a c i t y v s . qu a l i t y . Bu i l d i n g i n s p e c t o r s w i l l c o m p l e t e an a v e r a g e o f 1 5 i n s p e c t i o n s p e r da y . Qu a n t i t y v s . q u a l i t y C u r r e n t l y u n d e r r e v i e w a s w e as s e s s c u r r e n t c a p a c i t y v s . qu a l i t y . In s p e c t i o n r e q u e s t s w i l l b e re s p o n d e d t o a n d c o m p l e t e d wi t h i n a m a x i m u m o f 3 b u s i n e s s da y s . 90 % o f a l l i n s p e c t i o n r e q u e s t s w i l l be r e s p o n d e d t o a n d c o m p l e t e d wi t h i n 2 b u s i n e s s d a y s f r o m re c e i p t o f r e q u e s t . No m e a s u r e m e n t t o d a t e . N e e d to w o r k w i t h I T t o b u i l d r e p o r t . BU I L D I N G S E R V I C E S – I N - H O U S E I N S P E C T I O N S 0 50 0 10 0 0 15 0 0 20 0 0 25 0 0 30 0 0 35 0 0 40 0 0 99 9 70 1 10 6 2 82 8 10 6 1 83 7 26 8 16 6 23 2 18 1 11 8 93 Re s i d e n t i a l S t r u c t u r a l Re s i d e n t i a l E l e c t r i c a l Re s i d e n t i a l M e c h a n i c a l Co m m e r c i a l S t r u c t u r a l Co m m e r c i a l E l e c t r i c a l Co m m e r c i a l M e c h a n i c a l BU I L D I N G S E R V I C E S – A V E R A G E D A I L Y I N - H O U S E I N S P E C T I O N S 0102030405060 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 55 51 51 56 56 5 6 FY 2 0 A v e r a g e D a i l y I n - H o u s e I n s p e c t i o n s Bu l d i n g / S t r u c t u r a l Me c h a n i c a l El e c t r i c a l BU I L D I N G S E R V I C E S – O U T S O U R C E D I N S P E C T I O N S 0 20 0 40 0 60 0 80 0 10 0 0 12 0 0 14 0 0 16 0 0 Re s i d e n t i a l B u i l d i n g Co m m e r c i a l Bu i l d i n g Co m m e r c i a l F i r e Co m m e r c i a l Pl u m b i n g Re s i d e n t i a l Pl u m b i n g To t a l O u t s o u r c e d In s p e c t i o n s 32 6 0 15 7 10 7 83 5 14 2 5 31 8 0 87 63 63 1 10 9 9 FY 2 0 2 0 I n s p e c t i o n s - O u t s o u r c e d Oc t o b e r No v e m b e r BU I L D I N G S E R V I C E S – O U T S O U R C E D I N S P E C T I O N S C O S T S $0 . 0 0 $2 0 , 0 0 0 . 0 0 $4 0 , 0 0 0 . 0 0 $6 0 , 0 0 0 . 0 0 $8 0 , 0 0 0 . 0 0 $1 0 0 , 0 0 0 . 0 0 $1 2 0 , 0 0 0 . 0 0 $1 4 0 , 0 0 0 . 0 0 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r $7 8 , 3 7 5 . 0 0 $6 0 , 4 4 5 . 0 0 $138,820.00 FY 2 0 2 0 C o s t o f O u t s o u r c e d I n s p e c t i o n s To t a l C o s t o f O u t s o u r c e d I n s p e c t i o n s Cu r r e n t E s t a b l i s h e d K P I P r e m i e r Be n c h m a r k No t e s He a r i n g L e v e l A p p l i c a t i o n Re v i e w : • As s o c i a t e P l a n n e r s w i l l co n d u c t b e t w e e n 2 - 4 H e a r i n g Le v e l a p p l i c a t i o n s p e r mo n t h . 90 % o f a l l H e a r i n g L e v e l ap p l i c a t i o n s w i l l b e co m p l e t e d w i t h i n 1 4 5 da y s f r o m r e c e i p t o f a co m p l e t e a p p l i c a t i o n . He a r i n g L e v e l A p p l i c a t i o n S u b m i t t a l , i n t a k e & as s i g n m e n t d a t a i s t r a c k e d f o r i n t e r n a l m a n a g e m e n t pu r p o s e s : • Cu r s o r y r e v i e w w i l l o c c u r w i t h i n 3 - 7 b u s i n e s s d a y s f r o m re c e i p t o f a p p l i c a t i o n f e e p a y m e n t . • Co m p l e t e n e s s r e v i e w w i l l o c c u r w i t h i n 7 - 1 0 d a y s f r o m ap p l i c a t i o n f e e p a y m e n t . • Pr e - a p p l i c a t i o n m e e t i n g s w i l l o c c u r w i t h i n 5 b u s i n e s s d a y s of r e c e i p t o f a c o m p l e t e a p p l i c a t i o n . • St a f f r e p o r t s f o r H e a r i n g L e v e l a p p l i c a t i o n s w i l l h a v e a he a r i n g d a t e s e t w i t h i n 3 0 - 9 0 d a y s f r o m a p p l i c a t i o n co m p l e t e n e s s r e v i e w . Da t a p r e s e n t e d w i l l i n c l u d e nu m b e r o f h e a r i n g l e v e l ap p l i c a t i o n s r e v i e w e d a n d ti m e f r a m e f r o m a c c e p t a n c e t o re v i e w f i n a l i z e d . Cu r r e n t l y w o r k i n g o n a d a t a so u r c e t o b e t t e r t r a c k a n d au t o m a t e t h i s d a t a . PL A N N I N G D I V I S I O N – H E A R I N G L E V E L A P P L I C A T I O N S P LA N N I N G D IV I S I O N –H EA R I N G L EV E L A PP L I C A T I O N S 02468101214 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 13 1 3 3 14 FY 2 0 2 0 H e a r i n g L e v e l A p p l i c a t i o n s Ap p l i c a t i o n s r e c e i v e d Ap p l i c a t i o n s r e v i e w e d Cu r r e n t E s t a b l i s h e d K P I P r e m i e r B e n c h m a r k N o t e s Ad m i n i s t r a t i v e L e v e l A p p l i c a t i o n R e v i e w : • Ti e r 1 – C Z C w / p r i o r a p p r o v a l , c h a n g e o f us e a n d / o r s i n g l e b u i l d i n g r e v i e w a p p r o v a l is s u e d ( o r a d d i t i o n a l i n f o r m a t i o n re q u e s t e d ) w i t h i n 7 - 1 0 b u s i n e s s d a y s . • Ti e r 2 – M u l t i - f a m i l y w i t h m u l t i p l e b u i l d i n g s an d c o m m e r c i a l / o f f i c e p r o j e c t s w i t h mu l t i p l e b u i l d i n g s w i l l b e a p p r o v e d ( o r ad d i t i o n a l i n f o r m a t i o n r e q u e s t e d ) w i t h i n 10 - 2 0 b u s i n e s s d a y s . 90 % o f a l l A d m i n i s t r a t i v e Le v e l a p p l i c a t i o n s w i l l b e co m p l e t e d w i t h i n 1 5 d a y s fr o m r e c e i p t o f a c o m p l e t e ap p l i c a t i o n . Ad m i n i s t r a t i v e L e v e l A p p l i c a t i o n in t a k e & a s s i g n m e n t d a t a i s t r a c k e d fo r i n t e r n a l m a n a g e m e n t p u r p o s e s : • Ap p l i c a t i o n d a t a i s e n t e r e d & a s s i g n e d wi t h i n 1 - 3 d a y s o f r e c e i p t o f p a y m e n t . • As s i s t a n t P l a n n e r s w i l l p r o c e s s b e t w e e n 3- 8 A d m i n i s t r a t i v e L e v e l a p p l i c a t i o n s pe r m o n t h . Cu r r e n t l y w o r k i n g o n a d a t a s o u r c e to t r a c k a n d s e p a r a t e a n d a u t o m a t e Ti e r 1 a n d T i e r 2 p e r f o r m a n c e me t r i c s . Da t a p r e s e n t e d w i l l i n c l u d e n u m b e r o f ad m i n i s t r a t i v e l e v e l a p p l i c a t i o n s r e v i e w e d an d t i m e f r a m e f r o m a c c e p t a n c e t o r e v i e w fi n a l i z e d . PL A N N I N G D I V I S I O N – A D M I N I S T R A T I V E L E V E L AP P L I C A T I O N S P LA N N I N G D IV I S I O N –A DM I N I S T R A T I V E L EV E L A PP L I C A T I O N S 05101520253035 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r 20 17 31 9 FY 2 0 2 0 A d m i n . L e v e l A p p l i c a t i o n s Ap p l i c a t i o n s r e c e i v e d Ap p l i c a t i o n s r e v e i w e d PL A N N I N G A P P L I C A T I O N R E V I E W T I M E L I N E 0102030405060 Oc t o b e r N o v e m b e r D e c e m b e r J a n u a r y F e b r u a r y Ma r c h A p r i l M a y J u n e J u l y A u g u s t S e p t e m b e r Av e r a g e # D a y s t o R e v i e w Ad m i n . L e v e l He a r i n g L e v e l Cu r r e n t E s t a b l i s h e d K P I A c t u a l N o t e s Pr i v a t e e x p a n s i o n i n v e s t m e n t D a t a s o u r c e i s c u r r e n t l y i n de v e l o p m e n t . Pu b l i c i n f r a s t r u c t u r e i n v e s t m e n t b y pr i v a t e d e v e l o p m e n t Da t a s o u r c e i s c u r r e n t l y i n de v e l o p m e n t . Co m m e r c i a l v a c a n c y r a t e s Th r o u g h 1 0 / 3 1 / 1 9 : Of f i c e - 5 . 4 1 % In d u s t r i a l - 1 . 4 6 % Re t a i l - 4 . 2 4 % Un e m p l o y m e n t r a t e Oc t o b e r D a t a Me r i d i a n : 2 . 5 % St a t e : 2 . 9 % US : 3 . 6 % 5. 0 - 5 . 2 % i s c o n s i d e r e d f u l l e m p l o y m e n t To t a l J o b s Th r o u g h 2 Q 2 0 1 9 : 44 , 4 2 7 On e q u a r t e r d a t a l a g Av e r a g e s a l a r y 2Q 2 0 1 9 : $5 0 , 8 5 1 On e q u a r t e r d a t a l a g As s e s s e d c o m m e r c i a l v a l u a t i o n $3 , 6 7 8 , 3 7 0 , 1 2 5 An n u a l d a t a c o m p i l e d b y F i n a n c e = Co m m + O t h e r + P e r s o n a l EC O N O M I C D E V E L O P M E N T P E R F O R M A N C E I N D I C A T O R S �jQ/rE IDIAN*,-------IZDAHO CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 C Item Title: Community Development Shared Vehicles Update Regarding Request for Proposals Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.C. Presenter: Estimated Time f or P resentation: 10 Title of I tem - C ommunity Development: Shared Vehicles Update Regarding Request for Proposals AT TAC HM E NT S: Description Type Upload D ate S hared Vehicle Memo Update Cover Memo 1/2/2020 R F P - Vehicle Sharing Program B ackup Material 1/2/2020 Meridian City Council Meeting Agenda January 7, 2020 – Page 513 of 552 Memo To: Mayor & City Council From: Caleb Hood, Planning Division Manager Date: 1/2/2020 Re: Shared Vehicle Program RFP Update On Friday, December 13 th a Request for Proposals (RFP) was issued for shared vehicle (e- scooters) services for 2020. The RFP was sent to six known, potential vendors/contractors. A pre-proposal conference was held on Friday, December 27 th ; no one attended in person. Proposals are due prior to 4:00 pm on Friday, January 10, 2020. Staff will present verbal updates for this program and go over next steps during the January 7 th workshop. Meridian City Council Meeting Agenda January 7, 2020 – Page 514 of 552 PURCHASING DEPARTMENT 33 East Broadway Ave., Ste 106 Meridian, ID 83642 Phone: (208) 489-0416 Fax: (208) 887-4813 REQUEST FOR PROPOSALS PROJECT NO. CD-2008-11034.B CONTRACT SPECIFICATIONS FOR: VEHICLE SHARING PROGRAM PROPOSALS MUST BE RECEIVED PRIOR TO 4:00 P.M . JANUARY 10, 2020 DELIVER TO : CITY OF MERIDIAN, PURCHASING DEPARTMENT 33 EAST BROADWAY AVENUE, STE 106 MERIDIAN, ID 83642 Prepared by: KEITH WATTS NAME AND ADDRESS OF VENDOR SUBMITTING PROPOSAL NAME: ADDRESS: . DATE:. . _______________________________ . . Email: _______________________________ Meridian City Council Meeting Agenda January 7, 2020 – Page 515 of 552 2 of 22 REQUEST FOR PROPOSALS CITY OF MERIDIAN Meridian, Idaho 83642 PROJECT # CD-2008-11034.B TABLE OF CONTENTS PART PAGE Cover Sheet……………………………..……………………………. 1 Table of Contents……………………………..……………………… 2 I. Notice Calling for Proposals……………………………………....... 3 II. Instructions to Respondents………………………………………… 6 III. Proposal Form…………………………………………..................... 10 IV. Eligibility Questionnaire…………………………………………….. 12 V. Sample Agreement………………………………………………….. 13 Meridian City Council Meeting Agenda January 7, 2020 – Page 516 of 552 3 of 22 PART I NOTICE CALLING FOR PROPOSALS PURPOSE The City of Meridian seeks proposals to for a Vehicle Sharing Program to provide dockless, shared e-scooters for public use on public streets and sidewalks in the City of Meridian; paved, ground-level surfaces on property owned by the City of Meridian (excluding the Water Department and the Wastewater Reuse Facility); and pathways enumerated in the City of Meridian Pathways Master Plan (collectively, “franchised premises”). The City may offer up to two non-exclusive franchise agreements to the successful Respondent(s). In entering into the franchise agreement, the City seeks to facilitate micromobility transportation options for residents of and visitors to Meridian while also protecting and enhancing the safety of the several users of streets and sidewalks in our community, including pedestrians, vehicular traffic, and shared vehicle riders. Following execution of the franchise agreement, the successful Respondent shall remit to the City Clerk a nonrefundable franchise fee in the amount of $25,000.00 annually. The Franchise fee will be due annually on January 1st of each year of the Agreement. The pro-rated fee for the first year of the agreement shall be $20,833.33 and shall be due March 1, 2020. PRE-PROPOSAL CONFERENCE A Pre-Proposal Conference will be held on December 27 th , 2019 10:00 am at Meridian City Hall, Meeting Room A, located at 33 East Broadway in Meridian. PRESENTATIONS Those respondents which are short listed may be invited to make a presentation to the City. Further information may be provided to the prospective respondents after the initial selection. ELIGIBILITY In order to be eligible for selection, Respondent must be able to answer “yes” to all questions listed in PART IV – ELIGIBILITY QUESTIONNAIRE . City may request verification of answers. BASIS FOR SELECTION In evaluating eligible applications, the following factors will be considered: a. Ability of Respondent and proposed program to facilitate safe, balanced, effective micromobility transportation options for residents of and visitors to Meridian (20 points); Meridian City Council Meeting Agenda January 7, 2020 – Page 517 of 552 4 of 22 b. Appropriateness of proposed program for Meridian, particularly as to traffic, rider, and pedestrian safety; effect on Meridian businesses; and reduction of vehicular traffic (20 points); c. Demonstrated competence in the implementation of micromobility programming, including customer service plans and experience (20 points); d. Consistency of proposed program with City policy, CARE values, and community values (20 points); and e. Respondent’s ability to regulate, and demonstrated practice of remotely regulating, rider use of devices as to speed and location (20 points). f. Respondents ability to regulate or discourage underage/non-licensed riders or actions taken to minimize the use thereof (20 points) History from the current and previous projects and customers of the respondent may be used to evaluate some of the criteria. The City reserves the right to reject any or all proposals, to make an award on the basis of suitability to purpose or superior quality, or any other criteria the City believes to be in the best interest of the City. After the City has identified the proposal with the best value for the City, the City shall have the right to negotiate with the respondent over the final terms and conditions of the contract. These negotiations may include bargaining. The primary objective of the negotiations is to maximize the City’s ability to obtain best value, based on the requirements and the evaluation factors set forth in the Request for Proposals. If an agreement cannot be reached, the negotiation will be terminated and similar negotiations may occur with the next ranked respondent. GENERAL TERMS AND CONDITIONS Mistakes must be corrected and the correction inserted; correction must be initialed in ink by the person signing the Proposal. The City reserves the right to waive any informalities or minor irregularities in connection with the Proposals received. All provisions of the City code are applicable to any Proposal submitted or contract awarded pursuant thereto. Within thirty (30) days after the Proposal opening, a contract may be awarded by the City to the one or two highest ranked responsive and responsible Respondent(s), subject to the right of the City to reject all Proposals, as it may deem proper in its absolute discretion. The time for awarding a contract may be extended at the sole discretion of the City if required to evaluate Proposals or for such other purposes as the City may determine, unless the Respondent objects to such extension in writing with his/her Proposal. Meridian City Council Meeting Agenda January 7, 2020 – Page 518 of 552 5 of 22 The City of Meridian does not discriminate on the basis of race, religion, sex, national origin, marital status, age, physical handicap, ownership by women or minorities or sexual orientation. EXAMINATION OF CONTRACT DOCUMENTS Respondents shall carefully examine the specifications, and satisfy themselves as to their sufficiency, and shall not at any time after submission of the Proposal, dispute such specifications and the directions explaining or interpreting them. AWARD The City of Meridian reserves the right to make an award to that/those highest ranked responsive and responsible contractor(s) whose Proposal(s) is/are most responsive to the needs of the City. PURCHASE AGREEMENT DOCUMENTS A copy of the Notice Inviting Proposals, General Conditions and Instructions to Respondents, Special Conditions, Additional Terms and Conditions, Specifications, Plans and / or Drawings, Proposal’s Submittal, and any other related documents will remain on file in the office of the City Purchasing Manager. It is understood that these documents will form the basis of the purchase agreement upon award of the contract(s). All materials or services supplied by the Contractor shall be in conformance with all the specifications contained herein and shall be in compliance with any applicable Local, State, and Federal Laws and regulations. CITY’S REPRESENTATIVE Keith Watts, Purchasing Manager 33 East Broadway Avenue, Suite 106 Meridian, ID 83642 (208)489-0417 kwatts@meridiancity.org Any and all explanations desired by a respondent regarding the meaning or interpretation of this Request for Proposals or any part thereof must be requested in writing and directed to the person named as the Purchasing Representative and in accordance with Part II, section 1 “EXPLANATIONS TO RESPONDENTS”. Violation(s) may be caused for rejection of the proposal. Dated: CITY OF MERIDIAN _________________________________ Keith Watts, Purchasing Manager Meridian City Council Meeting Agenda January 7, 2020 – Page 519 of 552 6 of 22 PART II INSTRUCTIONS TO RESPONDENTS 1. EXPLANATIONS TO RESPONDENTS There are twenty-two (22) total pages in this Request for Proposals. It is the respondent’s responsibility to ensure that all pages are included. If any pages are missing, immediately request a copy of the missing page (s) by e-mailing your request to Keith Watts, Purchasing Manager at kwatts@meridiancity.org , RFP Project # CD- 2008-11034.B. Any explanation desired by a respondent regarding the meaning or interpretation of the Request for Proposals, or any part thereof, must be requested in writing (via e-mail) and with sufficient time allowed for a reply to reach respondent before the submission of their proposal. Any interpretation made will be in the form of an addendum to the Request for Proposals, issued by the Purchasing Manager, and will be furnished to all prospective respondents of record. Oral explanations or instructions given before proposal opening will not be binding. 2. CONDITIONS AFFECTING THE WORK Before submitting a proposal, each respondent must (1) examine the Request for Proposals documents thoroughly, (2) visit the site to familiarize himself/herself with local conditions that may, in any manner, affect cost, progress or performance of the work, (3) familiarize himself/herself with Federal, State and Local laws, ordinances, rules and regulations that may, in any manner, affect cost, progress or performance of the work; and (4) study and carefully correlate respondent’s observations with the Request for Proposals. Failure to do so will not relieve respondent from responsibility for estimating properly the difficulty or cost of successfully performing the work. The City will assume no responsibility for any understanding or representations concerning conditions made by any of its officers or agents prior to the execution of the contract, unless included in the Request for Proposals, or any addendum. 3. SUBMITTAL REQUIREMENTS One (1) original, two (2) hard copies and one (1) electronic copy (USB Drive) of the respondent’s proposal will be received by the City until 4:00 p.m., MT on the due date stated above at the office of the Purchasing Manager, City of Meridian, 33 East Broadway Avenue, Ste. 106, Meridian, Idaho 83642. The envelope must be sealed and the outside of the envelope must bear the notation: PROJECT # CD-2008-11034.B VEHICLE SHARING PROGRAM JANUARY10, 2020 4:00 P.M. The Proposal must contain the following information: a. Completed proposal form submitted on PART III - PROPOSAL FORM Meridian City Council Meeting Agenda January 7, 2020 – Page 520 of 552 7 of 22 b. Completed questionnaire submitted on PART IV – ELIGIBILITY QUESTIONNAIRE c. Written narrative to include each and all of the following: 1) Description of respondent’s experience with shared vehicle programs, including how long the respondent has been engaged in this business, experiences in other venues, including under other similar contracts awarded to it, and work completed of similar type and magnitude. 2) A description of the proposed program, including which shared vehicles are to be offered for hire or use, and the number of shared vehicles to be deployed (both as planned initially and as projected when program is fully developed), hours of operation, deployment locations, fleet balancing approach, and proposed program start date. 3) Specifications of shared vehicles to be used in the program, including maximum speeds, identification with current franchisee contact information; method by which customers can notify local agent to report safety or maintenance issues; and whether able to: stand upright when parked, inform riders of the location of designated parking areas, be remotely disabled or controlled, condition and safety features to protect the safety of riders, pedestrians, motor vehicles, and property. 4) Plan for addressing public safety and other issues and incidents related to the shared vehicles’ operation and/or parking, including response time, approach to shared vehicles improperly or inconveniently parked. 5) Proposed role of City staff in program management, including fielding complaints or suggestions, enforcement of rider rules, and encountering or removing shared vehicles improperly or inconveniently parked. 6) Conditions of operation that will protect the public health, safety, and welfare and mitigate effects of the program on vehicular traffic, pedestrians, or property. 7) Plan and capabilities for sharing vehicle and ridership data with City to inform and support public safety and transportation planning efforts, including anonymized trip records for each shared vehicle deployed within Meridian (e.g., trip start date, time, and location; duration; distance; trip end date, time, and location). 8) Rider rules, regulations, and terms of use, including whether the following conditions will be recommended or required for riders: minimum age, helmet use, licensed driver. 9) Plan for public outreach and education prior to and during franchise term, including plan to contact Meridian business, school, and residential communities. 10) Plan for outreach and communication with Meridian Police Department regarding public safety issues prior to and during franchise term. Meridian City Council Meeting Agenda January 7, 2020 – Page 521 of 552 8 of 22 11) Plan for outreach and communication with transportation authorities and pathway easement property owners regarding program’s use of infrastructure prior to and during franchise term. 12) Plan, including currently available technology, to remotely regulate or control shared vehicle speeds and locations, particularly in City parks, pathways, and facilities. 13) Plan for locations and approach to installation of transmitters, if any, to identify parking locations to shared vehicles. 14) Plan, including currently available technology, to regulate or limit underage/non- licensed riders. 15) Description of successes and lessons learned in other communities in which the Respondent has operated vehicle sharing program(s). 16) Contact information for up to five (5) references from other communities in which the Respondent has operated vehicle sharing program(s). 4. LATE PROPOSALS AND MODIFICATIONS Proposals and modifications thereof received after the exact time of closing of proposals listed on the cover of this solicitation will not be considered. 5. WITHDRAWAL OF PROPOSALS Unless otherwise specified, proposals may be withdrawn by written request received from respondent prior to the time set for closing of proposals. 6. INTENT OF THE CITY The objective of this Request for Proposals is to provide sufficient information to enable qualified respondents to submit written proposals. This Request for Proposals is not a contractual offer or commitment to purchase services. Contents of this Request for Proposals and respondent’s proposal will be used for establishment of final contractual obligation. It is to be understood that this Request for Proposals and the Respondent’s proposal may be attached or included by reference in an agreement between the City and successful Respondent. 7. REQUIRED INSURANCE Insurance requirements are listed in PART V – SAMPLE AGREEMENT 8. PUBLIC RECORDS The City of Meridian is a public agency. All documents in its possession are public records. Proposals are public records and, except as noted below, will be available for Meridian City Council Meeting Agenda January 7, 2020 – Page 522 of 552 9 of 22 inspection and copying by any person. If any Respondent claims any material to be exempt from disclosure under the Idaho Public Records Law, the Respondent will expressly agree to defend, indemnify and hold harmless the City from any claim or suit arising from the City's refusal to disclose any such material. No such claim of exemption will be valid or effective without such express agreement. The City will take reasonable efforts to protect any information marked "confidential" by the Respondent, to the extent permitted by the Idaho Public Records Law. Confidential information must be submitted in a separate envelope, sealed and marked "Confidential Information" and will be returned to the Respondent upon request after the award of the contract. It is understood, however, that the City will have no liability for disclosure of such information. Any proprietary or otherwise sensitive information contained in or with any Proposal is subject to potential disclosure. 9. PROPOSED SCHEDULE December 13, 2019 RFP issued. December 27, 2019 Pre-Proposal Conference January 10, 2020 DEADLINE FOR SUBMISSION OF PROPOSAL: All applications must be received by 4:00 p.m. (MST). By January 24, 2020 Selection panel convenes and selects vendor(s). By January 27, 2020 Selected Respondent(s) notified; franchise agreement(s) offered. By February 10, 2020 Franchise negotiations complete; prospective franchisee must return signed agreement by 12:00 p.m. (MST). February 18, 2020 Execution of franchise agreement. Meridian City Council Meeting Agenda January 7, 2020 – Page 523 of 552 10 of 22 PART III PROPOSAL FORM In response to the Request for Proposals, the undersigned respondent hereby proposes to furnish labor, material, travel, professional services, permits, supervision, equipment and all related expenses, and to perform all work necessary and required to complete the following project in strict accordance with the terms of this Request for Proposals and the final contract for: PROJECT # CD-2008-11034.B VEHICLE SHARING PROGRAM Respondent certifies that he/she has examined and is fully familiar with all of the provision of the Request for proposals and any addendum thereto; that he/she is submitting a proposal in strict accordance with the Instructions to Respondents; and that he/she has carefully reviewed the accuracy of all materials submitted in response to this proposal. Respondent certifies that he/she has examined the proposal documents thoroughly, studied and carefully correlated respondent’s observations with the proposal documents, and all other matters which can in any way affect the work or the cost thereof. Respondent agrees that this proposal constitutes a firm offer to the City which cannot be withdrawn by the respondent for sixty (60) calendar days from the date of actual opening of proposals. If awarded the contract, respondent agrees to execute and deliver to the City within seven (7) calendar days after receipt of City’s Conditional Notice of Award, the applicable Contract form, franchise fee, and insurance certificates. RESPONDENT’S BUSINESS NAME: By: (signature in ink) Date: Agent: Title: Meridian City Council Meeting Agenda January 7, 2020 – Page 524 of 552 11 of 22 RESPONDENT’S LOCAL ADDRESS/PHONE/ E-MAIL (PH) (E-MAIL) RESPONDENT’S CORPORATE ADDRESS/PHONE/ E-MAIL (PH) (E-MAIL) NAME/ADDRESS OF REGISTERED AGENT IN IDAHO: DECLARATION: The undersigned declares: that he/she holds the position indicating below as a corporate officer or the owner or a partner in the business entity submitting this Proposal; that the undersigned is informed of all relevant facts surrounding the preparation and submission of this Proposal, that the undersigned knows and represents and warrants to the City of Meridian that this Proposal is prepared and submitted without collusion with any other person, business entity, or corporation with any interest in this Proposal. I declare under penalty of perjury that the foregoing is true and correct. RESPONDENT: BY: TITLE: ADDRESS: DATE: Meridian City Council Meeting Agenda January 7, 2020 – Page 525 of 552 12 of 22 PART IV ELIGIBILITY QUESTIONNAIRE Respondent must answer “yes” or “no” to each of the following questions. Circle the correct answer. A. Does Respondent operate vehicle sharing programs in at least twenty (20) cities, and/or has Respondent provided 1,000,000 rides to date (in aggregate)? YES NO B. Will Respondent deploy shared vehicles which meet each and all of the following physical specifications? 1. Labeled with current contact information for the franchisee. 2. Able to stand upright when parked. 3. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. YES NO C. Will Respondent connect an app to all shared vehicles deployed which meets all of the following specifications? 1. Explains the method by which riders can notify the local agent of the franchisee to report safety or maintenance issues. 2. Informs riders of the location of designated parking areas. 3. Capable of being remotely disabled. 4. Capable of being located and controlled remotely, by geofencing or other remote technology. YES NO D. Has the Respondent addressed steps to be taken to limit underage/un- licensed riders? YES NO Meridian City Council Meeting Agenda January 7, 2020 – Page 526 of 552 13 of 22 PART V SAMPLE AGREEMENT FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND FRANCHISEE, INC. FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM This FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND FRANCHISEE FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM (“Agreement”) is made entered into this ___ day of _____________, 2019 (“Effective Date”), by and between FRANCHISEE Name, a corporation organized under the laws of the state of STATE, (“Franchisee”), and the City of Meridian, Idaho, a municipal corporation organized under the laws of the state of Idaho (“City”). I. STATEMENT OF PURPOSE . The City of Meridian has established, by ordinance, a Vehicle Sharing Program Franchise for the operation of Vehicle Sharing Programs on Franchised Premises. This Franchise is granted pursuant to the procedures and subject to the conditions and restrictions set forth in City’s request for proposals for Project no. CD-2008-11034.B, and Franchisee’s response thereto, attached hereto as Exhibit A (“Proposal”). In consideration for City’s grant of this franchise, City shall not operate a Vehicle Sharing Program in Meridian. The purpose of this Agreement is to establish terms and conditions governing Franchisee’s use of Franchised Premises for its Vehicle Sharing Program. II. DEFINITIONS . The following definitions shall apply to the terms used in this Agreement. A. BEACON: A Bluetooth transmitter, placed by Franchisee, which broadcasts parking locations to nearby Shared Vehicles. B. ELECTRIC POWER-ASSISTED BICYCLE or E-BIKE: A vehicle that has two (2) or three (3) tandem wheels, has no floorboard, and is propelled either by human power or with the assistance of an electric motor. E-bikes are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). C. ELECTRIC POWER-ASSISTED SCOOTER or E-SCOOTER: A vehicle that has two (2) or three (3) tandem wheels, has a floorboard designed to be stood upon when riding , and is propelled either by human power or with the assistance of an electric motor. E-scooters are consumer products, as defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h). D. GEOFENCE: A virtual boundary around a geographical area monitored by a global positioning system or radio frequency identification technology, which triggers a response from a shared vehicle when it enters or leaves the geofenced area. Such response may include, but shall not be limited to, decreased maximum speed or inoperability. Meridian City Council Meeting Agenda January 7, 2020 – Page 527 of 552 14 of 22 E. FRANCHISED PREMISES: 1. Public streets and sidewalks in the City of Meridian; 2. Paved, ground-level surfaces on property owned by the City of Meridian, excluding the Water Department and the Wastewater Reuse Facility; and 3. Pathways enumerated in the City of Meridian Pathways Master Plan, to the extent City is duly authorized to convey such franchise under the various instruments establishing such pathways. *** Franchised Premises explicitly excludes private property. F. FRANCHISEE or VEHICLE SHARING PROGRAM FRANCHISEE: A person who owns, manages, operates, or acts on behalf of a Vehicle Sharing Program. G. PROGRAM or VEHICLE SHARING PROGRAM: The offer for hire or use, by self- service, of one or more shared vehicles. H. RESTRICTED AREA: Any location where shared vehicles may not be parked. I. RIDER: A person riding or using a shared vehicle. J. SHARED VEHICLE: An e-bike, e-scooter, bicycle, or other vehicle offered by a Vehicle Sharing Program Franchisee for hire or use by self-service III. FRANCHISE GRANTED . City, for and in consideration of the covenants and conditions set forth in this Agreement and agreed to be kept and performed by Franchisee, does hereby provide to Franchisee a franchise to allow riders to use shared vehicles, as part of Franchisee’s Vehicle Sharing Program, on the Franchised Premises. Franchisee shall not use Franchised Premises for any other purpose without the express written consent of City. IV. TERM . This Agreement shall be effective on the Effective Date first written above, and shall expire at 11:59 p.m. on December 31, 2020, unless earlier terminated by the method set forth herein. V. CITY COMMITMENTS . A. City Contact. Communication between City and Franchisee regarding administrative matters shall occur via e-mail or telephone between City Contact and Franchisee Contact. The following individual shall serve as the City Contact, City’s personnel designated to serve as the liaison between City and Franchisee for administrative matters: City Contact Name: Caleb Hood Planning Division Manager Telephone number: 208-489-0572 E-mail address: chood@meridiancity.org Meridian City Council Meeting Agenda January 7, 2020 – Page 528 of 552 15 of 22 B. Right of entry. City and City’s contractors, employees, agents, and invitees, shall be authorized to, at all times, to inspect City’s property and personal property located thereon, for the purposes of inspection for compliance with the terms of this Agreement. C. No support. City shall not provide support, monitoring, or administration services related to Franchisee’s use and occupancy of Franchised Premises and/or Franchisee’s personal property thereon. VI. FRANCHISEE COMMITMENTS . A. Franchisee Contact. Communication between Franchisee and City regarding administrative matters shall occur via e-mail or telephone between City Contact and Franchisee Contact. The following individual shall serve as the Franchisee Contact, Franchisee’s personnel designated to serve as the liaison between City and Franchisee for administrative matters: Franchisee Contact Name: Telephone number: E-mail address: B. Type and number of shared vehicles. 1. Deployment. By March 1, 2020, Franchisee shall deploy and maintain in Meridian no fewer than one hundred (100) e-scooters, and no more than one hundred fifty (150) e-scooters, to be available for use as shared vehicles. During the months of November through February, Franchisee shall deploy and maintain no less than fifty (50) e-scooters, to be available for use as shared vehicles. All shared vehicles shall meet the specifications of those described in Franchisee’s Proposal. The date upon which the first one hundred (100) e-scooters are deployed in Meridian shall be deemed the Initial Deployment Date. 2. Increase. Every fourteen (14) days following the Initial Deployment Date, Franchisee may request authorization from City to increase the number of e- scooters offered in Meridian under its Vehicle Sharing Program, by increments of up to one hundred (100) e-scooters, up to a maximum of five hundred (500) e- scooters total deployed in Meridian. In no case shall Franchisee deploy more than 500 e-scooters. 3. Increase authorization. Franchisee Contact shall make its request for authority to increase the number of shared vehicles offered under its Vehicle Sharing Program via e-mail to the City Contact, which request shall include a description of which and how many additional shared vehicles are to be offered for hire or use, the plan for addressing public safety issues related to the additional shared vehicles’ operation and/or parking, and Franchisee’s certification that all shared vehicles previously offered by Franchisee in Meridian were used, on average, at least three times per day in the previous month, with data verifying same. Within seven (7) days of Franchisee Contact’s request for authority to increase the number of shared vehicles offered under its Vehicle Sharing Program, the City Meridian City Council Meeting Agenda January 7, 2020 – Page 529 of 552 16 of 22 Contact shall either authorize or deny the requested increase. The City Contact shall deny a request from Franchisee for an increase in the maximum number of shared vehicles offered under a Vehicle Sharing Program Franchisee Franchise where: a. Data does not reflect that all shared vehicles offered by Franchisee under the previous version of the Vehicle Sharing Program franchise were used, on average, at least three times per day in the previous thirty (30) days. b. The Franchisee has violated a term or condition of this Agreement or of law, or c. The operation of the Program and/or any component thereof has varied materially from the description submitted with the Proposal. d. The total deployed e-scooters has already reached 500 units in the City. In the event ridership demand is greater than expected, and a contractor would like to deploy scooters greater in number than 500, City staff may present the request to City Council for their consideration. C. Franchise fee. Following execution of the franchise agreement, the successful Respondent shall remit to the City Finance Department a nonrefundable franchise fee in the amount of twenty five thousand dollars $25,000.00 annually and shall be due within three (3) business days of the Effective Date of this Agreement. This amount shall be prorated on a monthly basis. D. Beacons. If Franchisee installs Beacons, Franchisee shall notify City of same and provide to City an electronic interface that allows City to view and suggest locations of Beacons. Franchisee shall not install a Beacon without the permission of the owner of the real and/or personal property on which the Beacon is installed. E. Timely response; removal by City. Within two (2) hours of receiving notice, Franchisee shall respond to any request to move, remove, or redistribute shared vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable shared vehicles by relocating, re-parking, or removing the shared vehicle(s) at issue. Franchisee shall comply within twenty-four (24) hours with City’s order to remove all shared vehicles due to denial or revocation of an application for a Vehicle Sharing Program Franchise, expiration of the franchise term, failure to timely remit all or any portion of the franchise fee or any portion thereof, or any other reason City deems to serve the public health, safety, and/or welfare. In the event any shared vehicle is not relocated, re-parked, or removed within the timeframe specified herein; if any shared vehicle is parked in one location for more than seventy-two (72) hours without moving; or in exigent circumstances, such shared vehicle may be removed by City and taken to a City facility for storage at the expense of the Franchisee. City may charge Franchisee one hundred dollars ($100.00) per shared vehicle removed and stored by City. Franchisee shall pay any invoice for such charge within thirty (30) days of City’s mailing or e-mailing such invoice. F. Good repair. Franchisee shall be solely responsible for monitoring shared vehicles to ensure that they are in good repair and that their use does not interfere with or degrade City’s facilities, operations, systems, or equipment or present an imminent or foreseeable threat to the public health and safety. Meridian City Council Meeting Agenda January 7, 2020 – Page 530 of 552 17 of 22 G. Data reports. To inform and support public safety and transportation planning efforts, Franchisee shall provide to City, in the form and manner requested by City Contact, at least quarterly, a report of anonymized trip records for each shared vehicle deployed within Meridian, to include, but not be limited to, the following data: trip start date, time, and location; duration; distance; and trip end date, time, and location. Any and all reports, data, materials, and other records submitted to City by Franchisee shall become the property of City and shall be public records subject to disclosure pursuant to the Idaho Public Records Act, in City’s sole discretion. Franchisee shall neither impose nor claim any restrictions or limitations on City’s further use of such records. H. Hours of operation. Franchisee shall remove all shared vehicles from use, whether physically or by geofencing, between 11:00 p.m. and 6:00 a.m. Franchisee understands and acknowledges that City parks are closed every day between dusk (30 minutes after sunset) and dawn (30 minutes before sunrise), and may be closed at or for any time, place, or use by order of the Meridian Parks and Recreation Director. I. Shared vehicle specifications. Franchisee shall ensure that each shared vehicle used under a Vehicle Sharing Program is: 1. Labeled with current contact information for the Franchisee and explains the method by which riders and/or the public can notify Franchisee’s local agent to report safety, maintenance, or parking issues. 2. Able to stand upright when parked. 3. Capable of informing riders of the location of designated parking areas. 4. Capable of being remotely disabled. 5. Capable of being located and controlled remotely, by geofencing or other remote technology. 6. In good repair so as not to interfere with or degrade public facilities, operations, systems, or equipment or to present an imminent or foreseeable threat to the safety of riders or the public. J. Rider information. Vehicle Sharing Program Franchisees shall inform riders of all regulations regarding the proper use and parking of shared vehicles. Franchisee shall provide a mechanism by which riders may provide feedback to Franchisee, including feedback regarding parking areas or damaged shared vehicles. K. Parking shared vehicles on Franchised Premises. Franchisee acknowledges, understands, agrees to comply with, and make every effort to ensure that riders comply with, the provisions of Meridian City Code regarding parking of shared vehicles, including, without limitation, the requirement that shared vehicles be parked in a manner that leaves clear at least five feet (5’) of the useable area of pathways and sidewalks. L. Shared vehicles in City parks. Use of shared vehicles in City parks shall be subject to the following. 1. Franchisee shall establish geofences to prohibit shared vehicle use in or on the following areas: a. Playgrounds in regional parks; b. Special use parks; Meridian City Council Meeting Agenda January 7, 2020 – Page 531 of 552 18 of 22 c. Tennis courts; and pickleball courts d. Storey Bark Park and Discovery off-leash dog park. 2. Franchisees shall use verifiable technology to ensure that in parks, riders shall not use a shared vehicle in excess of eight miles per hour. 3. Franchisee shall instruct and require riders to park shared vehicles upright, next to a public bicycle rack or at a parking location identified by a Beacon. 4. Franchisees deploying shared vehicles in parks shall park such shared vehicles upright, at a public bicycle rack or at a parking location identified by a Beacon. M. Public park. The parties hereto expressly acknowledge that City parks and City- owned facilities are public spaces, the management and scheduling of which shall at all times be within the sole purview of City. City shall have the right to allow the use of parks and City-owned facilities, and close all or any portion thereof, for any purpose and under any condition. At all times, Franchisee shall be on an equal footing with the general public regarding its use of parks and City-owned facilities. Franchisee shall exercise any privileges granted by this Agreement only in accordance with the terms of this Agreement and in accordance with any and all applicable laws and City policies. N. Public places. Franchisee acknowledges that the management and scheduling of parks, pathways, streets, and sidewalks shall at all times be within the sole purview of City and/or, where applicable, the Ada County Highway District (“ACHD”) or Idaho Transportation Department (“ITD”). Such entities shall have the right to condition or the use of, and/or close all or any portion of, their respective properties, for any and all purposes and under any and all conditions. At all times, Franchisee shall be on an equal footing with the general public regarding its use of public property. Franchisee shall exercise any right granted by its franchise only in accordance with the terms of this Chapter; with any and all applicable laws; and with City, ACHD, and ITD policies. O. Outreach. At least fourteen (14) days prior to deploying, parking, or allowing the use of shared vehicles on the Franchised Premises, Franchisee will provide to City, for City’s review, input, and approval, a marketing and targeted community outreach plan that: 1. Describes and promotes the Vehicle Sharing Program; 2. Educates the public regarding how to safely use shared vehicles, including in parks and on pathways; 3. Educates the public regarding where and how to properly park shared vehicles; and 4. Informs the public about advisory safety measures and applicable City regulations. Such plan shall include, at a minimum: a) a timeline, including a plan to initiate marking and community outreach seven (7) days prior to deploying, parking, or allowing the use of shared vehicles on the Franchised Premises; b) three (3) public education/outreach events; and c) infographics or videos, suitable for sharing by City on social media and print forums. Franchisee shall not initiate marketing and outreach efforts related to its Meridian shared vehicle program without City’s prior approval of Franchisee’s marketing and outreach plan, which approval shall not be unreasonably withheld. Meridian City Council Meeting Agenda January 7, 2020 – Page 532 of 552 19 of 22 VII. GENERAL PROVISIONS . A. Limitations. The franchise issued pursuant to this Agreement is only valid for program operation within the public right-of-way within the city of Meridian. Franchisee must obtain permission to use or allow shared vehicles on property other than the public right-of-way, including property owned by private parties and public entities. Private property owners and government entities may restrict or prohibit the use of shared vehicles and/or the conduct of a Vehicle Sharing Program on their property. B. Risks acknowledged; as-is condition. Franchisee acknowledges that its use of Franchised Premises carries risks, some of which are unknown, and accepts any and all such risks. Franchisee acknowledges that Franchisee has inspected the Franchised Premises and does hereby accept same as being in good and satisfactory order, condition, and repair. It is understood and agreed that City makes no warranty or promise as to the condition, safety, usefulness or habitability of Franchised Premises, and Franchisee accepts same on an “as is” basis, both as of the Effective Date of this Agreement and throughout the term of this Agreement and all related activities. C. Restoration or repair. Franchisee shall be responsible for all costs of restoration or repair of the Franchised Premises necessitated by damage caused by Franchisee’s use under this Agreement. D. No agency. It is understood and agreed that Franchisee is not, and shall not be considered, an agent of City in any manner or for any purpose whatsoever in Franchisee’s use and occupancy of the Franchised Premises. E. Indemnification. Franchisee specifically indemnifies City and holds City harmless from any loss, liability, claim, judgment, or action for damages to, death of, or injury to Franchisee, to Franchisee’s personal property or equipment, and to/of Franchisee’s employees, agents, guests or invitees arising out of or resulting from the condition of Franchised Premises or any lack of maintenance or repair thereon and not caused by or arising out of the tortious conduct of City or its employees. Franchisee further agrees to indemnify and hold City harmless from any loss, liability, claim or action from damages to, death of, or injuries to persons or property in any way arising out of or resulting from the use and occupancy of Franchised Premises by Franchisee or by Franchisee’s agents, employees, guests or business invitees and not caused by or arising out of the tortious conduct of City or its employees. If any claim, suit or action is filed against City for any loss or claim described in this paragraph, Franchisee, at City’s option, shall defend City and assume all costs, including attorney’s fees, associated with the defense or resolution thereof, or indemnify City for all such costs and fees incurred by City in the defense or resolution thereof. F. Insurance. Within three (3) business days of the Effective Date of this Agreement, Franchisee shall submit to City proof of an insurance policy, issued by an insurance company licensed to do business in Idaho, protecting Franchisee and all of Franchisee’s employees and/or agents from all claims for damages to property and bodily injury, including death, which may arise from operations under or in Meridian City Council Meeting Agenda January 7, 2020 – Page 533 of 552 20 of 22 connection with the Vehicle Sharing Program. Such insurance shall name the City as additional insured, and shall provide that the policy shall not terminate or be canceled prior to the expiration date without thirty (30) days’ advance written notice to the City. Such insurance shall afford minimum limits of five hundred thousand dollars ($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00) per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per occurrence property damage. In no case will Franchisee deploy any e-scooters prior to City’s acceptance of Franchisee’s insurance certificates. G. Termination. Either party may terminate this Agreement for convenience or for cause. Termination shall be effective five (5) calendar days following mailing of written notice. Franchisee agrees that upon termination or expiration of this Agreement, Franchisee shall remove all of its personal property from Franchised Premises and surrender same to City in the same good condition as received, reasonable wear and tear, act of God, act of nature, or damage by weather excepted. Franchisee agrees to surrender possession and occupancy of the Franchised Premises peaceably at the termination of this Agreement and any renewal or extension thereof. Franchisee shall be responsible for all costs of restoration or repair of the Franchised Premises necessitated by damage caused by Franchisee’s use under this Agreement. H. Notices. Communication between the Franchisee Contact and the City Contact regarding day-to-day matters shall occur via e-mail or telephone. All other notices required to be given by either of the parties hereto shall be in writing and be deemed communicated when personally served, or mailed by U.S. mail, postage prepaid. Notices shall be addressed as follows: If to Franchisee: Franchisee Name c/o . Street Address City, State Zip If to City: City of Meridian Attn: Caleb Hood, Planning Division Mgr. 33 E. Broadway Avenue Meridian ID 83642 I. No waiver. City’s waiver on one or more occasion of any breach or default of any term, covenant or condition of this Agreement shall not be construed as a waiver of any subsequent breach or default of the same or a different term, covenant or condition, nor shall such waiver operate to prejudice, waive, or affect any right or remedy City may have under this Agreement with respect to such subsequent default or breach by Franchisee. J. No assignment. Franchisee shall not assign, sublet, or transfer its rights under this Agreement, or any portion thereof, without the express written consent of City. K. Independent contractor. In all matters pertaining to this Agreement, Franchisee shall be acting as an independent contractor, and neither Franchisee nor any officer, employee, contractor, or agent of Franchisee shall be deemed an employee of City. Franchisee shall have no authority or responsibility to exercise any rights or power vested in City. The selection and designation of the personnel of City in the performance of this agreement shall be made by City. Meridian City Council Meeting Agenda January 7, 2020 – Page 534 of 552 21 of 22 L. Compliance with laws. In performing the scope of services required hereunder, City and Franchisee shall comply with all applicable laws, ordinances, and codes of Federal, State, and local governments. M. Attorney Fees. Should any litigation be commenced between the parties hereto concerning this Agreement, the prevailing party shall be entitled, in addition to any other relief as may be granted, to court costs and reasonable attorneys’ fees as determined by a court of competent jurisdiction. This provision shall be deemed to be a separate contract between the parties and shall survive any default, termination or forfeiture of this Agreement. N. Entire agreement. This Agreement contains the entire agreement of the parties and supersedes any and all other agreements, leases, or understandings, oral or written, whether previous to the execution hereof or contemporaneous herewith. O. Applicable law. This Agreement shall be governed by and construed and enforced in accordance with the laws of the State of Idaho. P. Approval required. This Agreement shall not become effective or binding until approved by both Franchisee and by Meridian City Council. IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by their duly authorized officers to be effective as of the day and year first above written. FRANCHISEE: Franchisee Name __________________________________ Printed Name Title CITY OF MERIDIAN: Attest: BY: ___________________________ ______________________________ Robert Simison, Mayor Chris Johnson, City Clerk Meridian City Council Meeting Agenda January 7, 2020 – Page 535 of 552 22 of 22 EXHIBIT A PROPOSAL Meridian City Council Meeting Agenda January 7, 2020 – Page 536 of 552 �/rE IDIAN*,-IZ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 D Item Title: Police Department Hands Free Driving Update Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.D. Presenter: Estimated Time f or P resentation: 0 Title of I tem - Police Department: Hands-F ree Driving Update Meridian City Council Meeting Agenda January 7, 2020 – Page 537 of 552 �/rE IDIZ IAN,+ -- I DAHJ CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 E Item Title: Police Department Budget Amendment (Net Zero) For the Office of Highway Safety Mobilization Grant for the Not - to -Exceed amount of $21,000.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.E . Presenter: L t. J amie Leslie Estimated Time f or P resentation: 10 Title of I tem - Police Department: Net Zero Budget Amendment in the Not-to-E xceed Amount of $21,000.00 for the Office of Highway Safety M obilization Grant [Action Item] Police: Mobilization Grant AT TAC HM E NT S: Description Type Upload D ate Mobilization Grant Cover Memo 12/11/2019 P olice D ept Mobilization Grant Cover Memo 12/12/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 538 of 552 y O O t c� N NO O N 11 } O N O� LL 0 w z )d a� b.0❑ ❑ r°��* tea'* Lu. ( Y r..� � � v v a, i � � � Iii �+ vtLo �i Or E t° O H °°a E ouj In O w v w c v c > d. WJ '� ai ai LL o N (D N @ v z z Y 4 °- r Q E „ y foSO �o L W 0 f1 0- in 0cx— V} O m r, LL o 00 O o O 0 m c CL 0 0 00 O 4—IZ U O Y N O O O O rl O O O O 1 m W 0 V} V V? VT Qj v> m m _0 H v 01 S1 c N v N N N N N N N N N cm V C O Q { p O D75 D O MF -- W O N O LLJ N >- LL v a Lu � v CL E '2o C S2 7 N U- O U .o a X7 L 0 Y y VT f2 o An r, VT �o m r` vi v} in rl V} O m r, 00 O 00 0 00 O o O 0 m c Ln 0 0 00 O 00 O I� O ri N O O O O rl O O O O 1 m m m V} m V? VT V1 v> m m mm L N N N v N N N N N N N N N 00 V C { p O N N Q o N o c N 0 v ¢ 0 0 u v 0 0 0 0 0 0 0 0 N NO N N N - Y O hq o\ vl (U !� Q K O f2 a > O C D U LL w a. ?: E w 00 00 00 00 00 00 00 00 0 00 00 0 0 0 O 0 O 0 O 0 O 0 Ln Ln Ln L„ u) Lo Ln Ln O �D O V -1 N m Ln 0 N 0-4 N N 0 m N O N O N O N O ' c -I ct ci V rl d' c-1 V N V N N Zt N 't m m m m m m m m N N N N N N N N -1 N N N N N N N N 0 0 0 0 0 0 0 0 N N N N N N N N 0 Y y VT f2 o An V? VT lfi vi yr vi v} in Vr V} V} 00 O 00 O 00 O 00 0 00 O 00 O O 0 00 0 00 0 00 O 0 0 00 O 00 O O I O O O O O O O O O O O O 1 m m m m m m m m m m m mm L N N N N N N N N N N N N N N N N N N N ( 0 0 0 0 0 0 0 0 0 0 0 0 0 5 N N N N N N N N N N N N N 0 a O m 0 H Meridian City Council Meeting Agenda January 7, 2020 – Page 540 of 552 Funding Requests Data Form I Mobilization Tracking Funding Requests for Meridian Police Dept (FY 2020) TEMA Date: 10/03/2019 Contact: Brandon Frasier Agency: Meridian Police Dept Page 1 of 1 Instructions: You can participate in one or more of the mobilizations listed and choose overtime for each mobilization. Overtime Hours Equals reimbursement to the agency for assigned officers' paid overtime and benefits for who participates in the mobilization. To estimate overtime funds: 1. Multiply regular hourly wage x 1.5 projected enforcement hours = Total Projected Overtime. 2. Multiply Total Overtime (step 1) x Overtime Benefit rate. 3. Add Total OT and OT Benefit for the Total OT Funds. *Special Event/Patrol Equals events that occur outside of the regularly scheduled mobilization (i.e, rodeos, city celebrations, county fairs, etc) ... Contact a grants officer for further information and to receive approval. Update http://apps. itd. idaho. gov/apps/webcars/pages/mobilizationlfundingrequestsdata. aspx?id=2... 12/13/2019 Overtime Overtime Mobilization Dates Funds Awarded Edit Impaired Driving - Dec. 11, 2019 - Jan. 1, 2020 $6,000.00 $5,000.00 — December/January Edit Seatbelt - May May 18 - 31, 2020 $5,000.00 Edit Impaired Driving - 4th of July July 1 - 7, 2020 $2,000.00 Edit Aggressive Driving July 25 - Aug. 7, 2020 $5,000.00 Edit I Impaired Driving - Labor day Aug. 19 - Sept. 7, 2020 $4,000.00 Instructions: You can participate in one or more of the mobilizations listed and choose overtime for each mobilization. Overtime Hours Equals reimbursement to the agency for assigned officers' paid overtime and benefits for who participates in the mobilization. To estimate overtime funds: 1. Multiply regular hourly wage x 1.5 projected enforcement hours = Total Projected Overtime. 2. Multiply Total Overtime (step 1) x Overtime Benefit rate. 3. Add Total OT and OT Benefit for the Total OT Funds. *Special Event/Patrol Equals events that occur outside of the regularly scheduled mobilization (i.e, rodeos, city celebrations, county fairs, etc) ... Contact a grants officer for further information and to receive approval. Update http://apps. itd. idaho. gov/apps/webcars/pages/mobilizationlfundingrequestsdata. aspx?id=2... 12/13/2019 �`Q/rE IDIZ IAN,±-- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 F Item Title: Police Department Budget Amendment (Net Zero) For the Office of Highway Safety Alive at 25 Grant for the Not - to -Exceed amount of $15,000.00 Meeting Notes: Yj I TEM SHEET C ouncil Agenda I tem - 5.F. Presenter: L t. J amie Leslie Estimated Time f or P resentation: 10 Title of I tem - Police Department: Net Zero Budget Amendment in the Not-to-E xceed Amount of $15,000.00 for the Office of Highway Safety Alive at 25 Grant [Action Item] Police: A live at 25 I nstructor G rant AT TAC HM E NT S: Description Type Upload D ate A live at 25 I nstructor Grant Cover Memo 12/11/2019 A live at 25 I nstructor Grant Cover Memo 12/12/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 543 of 552 r(� E(O, {+ � L L 5 h C C V M @ m m m m m m m � m O � � N O c C N O N a) 0 y 0 N O m m N O\ N 0 yup ' *1 o , v �J Vl Qj , a ill �[ ul r M Ln to to v v m m 4 m + m v V m m m u � m � _ C 3 N rl N rl n 12 Z, N rl N rl N rl N � N c� N rl N H N lz : 3 v u Cl- N w V) L W r= p \ N N N LL O v 14 O O .E ucu O 12 O E ° o to ,n \ N YLn Q N N 2 i a E o OWN/ U LL w Cl >>� > E w M o m m c > v J M m TJA 1 N 0 N 0 N 0 N 0 3 N 0 N 0 V1 LCA Ln vl 111 Ln V1 V) ° 3 �o o <t .1 N m N E E O r 0 N N N N N rl N rl N rl m rl z O N O N O N h z z E Y m m M m v ;� N a+ c c N v a — N N N N N v m E E rl N rl N rl N c -I N rl N rl N E(O, {+ � L L 5 h C C V M @ m m m m m m m m m O � � N O c N O N O N O N O N O N O N O o N O v u'7 Vl Qj , a ill �[ o ul tin M Ln to Ln m m m m a) E Q a) 0) <J Y � o H m N w O N } L v 0- w � O O y" E O CW C 7N 4— u- 0 0 U 0 V E h C C 0! M m m m m m m m m m m m ro N O N O N O N O N O N O N O N O N O N O N O N O N O u'7 Vl ul Vl ill vl In ul M M Ln to Ln m m m m m a! m v V m m m u � m � N rl C 3 N rl N rl n 12 Z, N rl N rl N rl N � N c� N rl N N N 0 v ¢ N N u v N N N E O v O O O .E w O O _o w l0 ,n \ N YLn Q N N 2 i 0-10 > C M U LL w Cl >>� > E w M m m m m M m m N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 V1 LCA Ln vl 111 Ln V1 V) o �o o <t .1 N m Un O O r 0 N N N N N rl N rl N rl m rl O N O N O N O N m m M m M m m m N N N N N N N N ' rl N rl N rl N rl N c -I N rl N rl N rl N O O O O O O O O N N N N N N N N 0) V E h C 0! M m m m m m m m m m m m ro N O N O N O N O N O N O N O N O N O N O N O N O N O u'7 Vl ul Vl ill vl In ul M M Ln to Ln m m m m m m m m m m m m m N ' rl N rl N rl N rl N rl N rl N rl N rl N rl N rl N � N c� N rl N N N N N N N N N N N N N OO O O O O O O O O O O O N N N N N N N N N N N N N 0) V E h C 0! O *k S D• Xk a M M 0 H h v 3 N N N N N N 0 0 0 0 0 0 0 111 Lo Ln L» Vl Ln xt MAO G1 cr d f^+ W C G1 Q f0 0 F- 0 0 0 Lni N C O ro a 0 Q) 3 C dt N O H h *k Xk • M M m M M M 4..1 YQ Q rl N rl N rl N rl N rl N rl N ii Q o A O 4moi 0 0 0 0 0 0 N N N N N N LL LL U CG MAO G1 cr d f^+ W C G1 Q f0 0 F- 0 0 0 Lni N C O ro a 0 Q) 3 C dt N O H Meridian City Council Meeting Agenda January 7, 2020 – Page 545 of 552 MEMRANDUM OF UNDERSTANDING Between IDAHO TRANSPORTATION DEPARTMENT, OFFICE OF HIGHWAY SAFETY And THE Meridian Police Department PURPOSE: The purpose of this Memorandum of Understanding (MOU) is to formalize a cooperative relationship to increase the number of new students completing the Alive at 25 classes each consecutive year between the Idaho Transportation Department, Office of Highway Safety (ITD/OHS) and the Meridian Police Department with principal offices located at 1401 E Watertower Ln. Meridian, ID 83642 . ITD/OHS provides young adult drivers an educational opportunity to become a more defensive driver. The goal is to increase the number of new students completing the Alive at 25 classes each consecutive year by having certified law enforcement present Alive at 25 (Alive at 25) classes to those 15-24 years of age. These efforts are directed to eliminate deaths and serious injuries of youthful drivers. Interactive discussions, videos and role playing teach young adults about traffic safety topics relating to unanticipated events of driving, becoming more aware and responsible as drivers, and understanding the Collision Formula: recognize the hazard, understand the defense, and act correctly, in time. AUTHORITY: The authority for ITD to enter into this MOU include, but are not limited to the following: Idaho Code Section 67-2326 through 67-2333 and 67-2339, and any other provisions of state or federal law or regulation directly pertaining to this memorandum. RESPONSIBILITIES AND PROCEDURES: Meridian Police Department Shall: 1. Complete, sign, scan and submit the signed Agreement to ITD; 2. Maintain National Safety Council current instructor certification: a. All instructors shall be certified by the National Safety Council; b. All instructors shall present a minimum of 2 classes per year; c. Complete Alive at 25 mandatory curriculum update training; and d. Instructors shall maintain current employment with an Idaho law enforcement agency, and be in good standing. 3. Submit required Annual Report to ITD 4. Submit reimbursement claims within one month of completion of the course to ITD point of contact. 5. Instructor shall be evaluated by the OHS Alive@25 coordinator one time every three years. 6. Promote the Alive at 25 Program to young adult drivers, their parents, prosecutors and judges, law enforcement colleagues, and within the local and surrounding communities, 7. Agency shall encourage instructor involvement with young adults in local community youth groups and area schools for events, conferences and activities. Such involvement shall focus on responsible traffic safety of drivers and passengers. 8. At the end of each state fiscal year (June 30) prepare and submit an annual report via WebCARS Alive at 25 for each previous State Fiscal Year by July 30, for annual evaluation. Page 1 of 4 Alive at 25 Agreement Class requirements are as follows: 1. The primary instructor shall be the responsible party for scheduling the class on the Alive at 25 `. website, printing the Certificates of Completion and closing a class. 2. Classes shall be held for 4.5 hours to provide adequate time for all required NSC and CSPFF approved curriculum. 3. Utilize the Alive at 25 website for setting up all classes, updating student enrollments, printing certificates of completion and closing the class. 4. All students shall use the www.Aliveat25.us website to register for classes. 5. Classes shall not be set up for other instructors unless written permission has been provided by the Alive at 25 Program Coordinator. 6. Classes shall have no more than 30 students attending the class unless the Alive at 25 Program Coordinator provides prior written approval. The minimum number recommended for a class is 8 students with one instructor, 12 with two instructors; however if at least 5 students have registered, one instructor may seek Alive at 25 Program Coordinator written approval to offer the class. 7. Classes shall not be cancelled unless absolutely necessary. Every effort shall be made by the primary instructor to find a replacement instructor, if unable to attend a scheduled class. 8. Notify the Alive at 25 Program Coordinator if you are unable to find a replacement instructor, who will attempt to find a replacement instructor. 9. If a class is changed or cancelled, the primary instructor shall contact via email, text or telephone message, each registered student to ensure the student is notified of the cancellation and provided the opportunity to be placed in another class. Failure to comply may result in the termination of this Agreement, 10. Present a professional image and demeanor at all times. Instructors shall not engage in any activities that may offend or harass any student for any reason. 11. Police uniforms and or visible duty weapons are highly discouraged. It has been determined that police uniforms can create barriers to learning. a. If a uniform is worn, the instructor shall have prior Agency approval. b. Instructor dress shall be clean, neat and professional. 12. Request class location set up on the Alive at 25 website by emailing the Alive at 25 Program Coordinator. Include the location address, city, zip code, contact name, and telephone number responsible for the class, if different from the instructor. 13. Instructors are responsible for the care and maintenance of all equipment, course products and videos which have been funded by the OHS and issued by the CSPFF and NSC to the Agency: a. For DVD replacement due to normal wear, the Agency shall notify the Alive at 25 Program Coordinator. b. The Agency shall reimburse the CSPFF the current replacement cost for any materials lost, damaged (not including normal wear and use), or stolen due to negligence. Notify the Alive at 25 Program Coordinator of the loss or damage. For stolen property, the Agency shall complete a police report for the stolen property and submit a copy of the report to the Alive at 25 Program Coordinator. ITD/OHS SHALL: 1. Reimburse Agency as follows: Primary Instructors = a stipend of $250 for 4.5 hours of instruction and all other administrative tasks involved in setting up a class, printing and providing certificates to students, and closing a class. Instructors shall participate throughout the 4.5 hours. 2. Secondary Instructors = a stipend of $200 for 4.5 hours for class sizes of 22 to 30 students, and shall team instruct throughout the 4.5 hours. 3. All stipend compensation claims shall be certified as to: u a. Name(s) of instructor(s); Alive at 25 Agreement Page 2 of 4 b. 4.5 hours for each class with hours over 4.5 documented as a total; C. Number of students completing the class; and d. Submitted via the electronic reimbursement system for Alive at 25 on WebCARS known as "e Alive at 25". e. All stipend compensation claims, documentation and reports shall be submitted monthly. Final stipend compensation claims shall be submitted no later than July 30 each state fiscal year, or claims may not be reimbursed. f. OHS does not reimburse for vehicle mileage, equipment or supplies used in presenting the Alive at 25 classes. 2. Provide statewide coordination of the Alive at 25 Program by the Alive at 25 Program Coordinator or designee. 3. Provide the Instructor with Alive at 25 Course Guide and Certificates of Completion. 4. Pay the National Safety Council annual dues for each certified instructor. ASSURANCES, REQUIREMENTS, TERMS, CONDITIONS AND LIMITATIONS Code of Conduct: No employee, officer, or agent of the Agency shall participate in the selection, award or administration of a contract supported by grant funds if a conflict of interest, real or apparent, would be involved. Such a conflict would arise when any of the following have a financial or other interest in the firm selected for award: o The employee, officer or agent. o Any member of his or her immediate family. o His or her partner. o An organization which employs, or is about to employ any of the above -listed. a. Instructors shall neither solicit nor accept gratuities, favors or anything of monetary value from contractors, potential contractors, or parties to sub -agreements. b. Agency guarantees there is no entry into any form of collusion with anyone or involving any form of payment, dependent upon or resulting from the award of this contract or subcontract(s). 2. Conferences Inspection of Work, Grant Monitoring: Conferences may be held at the request of either party to this Agreement. A representative of OHS and/or the Idaho Transportation Department can visit the site for the purpose of inspection and/or assessment of work being performed at any time. 3. Travel: Travel for approved training, the Highway Safety Summit or out-of-state travel shall conform to ITD policies and procedures. Allowable reimbursements cannot be greater than those authorized for state employees, and reimbursements shall be made to the Agency for grant project travel. ITD policy requires economical and practical modes of travel, lodging, as well as moderate dining, reimbursed at state approved rates. 4. Personally Identifiable Information (1311). Pursuant to this Agreement, the Agency may collect or the State may disclose to the Agency, Personally Identifiable Information (PII), which the State has in conformance with Title 49, Chapter 2 Idaho Code and the Federal Driver Privacy Protection Act, regards as confidential. PII is information that identifies an individual, including, but not limited to, an individual's photograph, social security number, driver identification number, name, address, telephone number, and any medical or disability information. PII shall belong solely to the State, and the Instructor shall use such information only in the performance of its services under this grant. The Instructor shall not disclose PII to any third party except with the State's prior written consent, or under a valid order of a court or governmental agency of competent jurisdiction, and then only upon timely notice to the State. The State may require the Instructor's officers, employees, agents or subcontractors agree in writing to the obligations contained in this section. All P11 shall be returned to the State within twenty (20) working days of termination of this Agreement. The confidentiality Alive at 25 Agreement Page 3 of 4 IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. This agreement is in effect from date of signature until June 30, 2021. lee �O(/ce 21'42Ci�It"IBy Printed Name of Law Enforcement Agency Director or delegate Printed Lafw nforcement Agency Representative Ag ncy Representative Signature M Effective Date Alive at 2S Agreement Page 4 of 4 obligation contained in this section shall survive termination of this grant. The Instructor shall notify the State within 24 hours of any loss, theft or inadvertent disclosure of PII. .� 5. Agency Point of Contact: The person preparing and submitting reports and reimbursement claims is (NAME, TITLE, telephone, Fax, email, physical address and warrant mailing address) 6. Responsibility for Claims and Liability: Agency or Instructors shall be required to save and hold harmless OHS, ITD from all claims and/or liability due to the negligent acts of Instructor or Instructor's subcontractor(s), agents, or employee(s). 7. Future Funding: Failure to comply with any of the terms of this Agreement may jeopardize the agency in receiving future funding from OHS. 8. Indemnification: Agency or Instructor agrees to indemnify, defend and hold harmless ITD, its officers, agents, employees from and against any and all claims, suits, losses, damages or costs, including reasonable attorney's fees, arising from or by the use of any grant including but not limited to the Alive at 25 grant. 9. Dispute Resolution: Any dispute, disagreement or question of fact concerning this Agreement shall be decided by the OHS Highway Safety Manager. The decision shall be in writing and shall be distributed to the parties concerned. If the Agency disagrees with the decision by the OHS Highway Safety Manger, the decision may be appealed to the Director of the Idaho Transportation Department. The appeal must be made in writing within 30 days of the OHS decision, and served by certified mail. 10. Entire Agreement: This Agreement, including any attachments, constitute the entire Agreement between the parties on the subject matter hereof. There are no understandings, agreements, or representations (oral or written), not specified herein regarding this Agreement. Any amendments to this Agreement shall be in writing. 11. Contract Term: shall be July 1, 2018 through June 30, 2021, three year agreement. 12. Future Appropriations: Nothing in the Agreement between ITD and Meridian Police Department shall be construed as limiting or expanding the statutory or regulatory responsibilities of any involved Instructor or individual in performing functions granted to them by law; or as requiring either entity to expend any sum in excess of its respective appropriation. Each and every provision of this Agreement is subject to the laws and regulations of the State of Idaho and of the United States. 13. Termination: Either party may terminate this Agreement upon 30 days written notice to the other party. In the event of termination of this Agreement, the terminating party shall be liable for the performance rendered prior to the effective date of termination. IN WITNESS WHEREOF, PARTIES HAVE EXECUTED THIS AGREEMENT. This agreement is in effect from date of signature until June 30, 2021. lee �O(/ce 21'42Ci�It"IBy Printed Name of Law Enforcement Agency Director or delegate Printed Lafw nforcement Agency Representative Ag ncy Representative Signature M Effective Date Alive at 2S Agreement Page 4 of 4 E IDIZNIA*,----.- �J CITY COUNCIL WORK SESSION AGENDA January 7, 2020 Agenda Item Number: 5 G Item Title: Police Department Budget Amendment (Net Zero) For the Idaho Department of Liquor Grant for the Not -to -Exceed amount of $1,000.00 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.G. Presenter: Kendall Nagy Estimated Time f or P resentation: 10 Title of I tem - Police Department: Net Zero Budget Amendment in the Not-to-E xceed Amount of $1,000.00 for the Idaho Department of L iquor Grant [Action Item] Police MA D C : I D State L iquor D iv. Mini Grant AT TAC HM E NT S: Description Type Upload D ate MA D C I D S tate L iquor Div Mini G rant Cover Memo 12/11/2019 MA D C I D S tate L iquor Div Cover Memo 12/12/2019 Meridian City Council Meeting Agenda January 7, 2020 – Page 548 of 552 D. 0 0 z z C:3 N N L!1 (L) 0)`1. z CL OEl C9 E ►—+ 0 1 CL 0. :3U v (5 EV) ac 0 E °SOH 2 -o a; v � E E m m m z y cz It L *' u v v A z o m o � u� LL v n^ v u U o c � � rn v N o CL v W ai 0_ �n V1 C •o 2 a v O v N a L v u v v O a o m o O v LL v v u U i I - c � � rn v N o CL v H ai 0_ �n O C •o � a _O Q O L7 c N O Q E O O v T O v Y aO O vvi •° Q 0 -i F a > 0 C U LL w a E w mm 0 0 0 0 m o CD O CD O Cl) O m o in in Ln Ln Ln Ln Ln Ln O �o O * rl N M Ln O O .1 O N N N N N ri N ci N -1 M -1 O N O N O N O N N Z Z Ln Ln Vl � - - - - M -1 CU M M ti M N fY1 - M a M -1 N E E N N N N N 0 m O7 � � o D m O N w O LL Y Q1 LL m C 3 W Q) c E ,0 C 7U U- C 0 4- C1 O xc \ � l7 U .o a L v u v v O a o m o O v LL v v u U i I - c � � rn v N o CL v H ai 0_ �n O C •o � a _O Q O L7 c N O Q E O m O7 � � o D m O N w O LL Y Q1 LL m C 3 W Q) c E ,0 C 7U U- C 0 4- C1 O xc \ � l7 U .o a Oo Q M _N a-i- o O v v v u C � � � rn C 3 CL m 0 a O C v _O Q N N O E E O O v T O v Y aO O vvi •° Q 0 -i F a > 0 C U LL w a E w mm 0 0 0 0 m o CD O CD O Cl) O m o in in Ln Ln Ln Ln Ln Ln O �o O * rl N M Ln O O .1 O N N N N N ri N ci N -1 M -1 O N O N O N O N N Ln Ln Vl Ln - - - - M -1 ro M M ti M N fY1 - M a M -1 N N N N N N N N 0 0 0 0 0 0 0 0 N N N N N N N N Oo Q M _N a-i- o O � rn O O O o m -i Y O UJ O v u U C N O Q ` w o C E OJ w O O T � 'E C E r E > o � m m m m m cnmm m m mro O O O o 0 0 0 0 0 0 0 0 0 0 0 0 0 m Ln Ln vn in Ln Ln Ln M Ln M in m O 00 N rLn d In Ln ul Ln Ln M V1 m ul m m m Ln m m M M M cn M m M M M M m M M N N N N N N N N N N N N N O O O O O O O O O - NNN N +-- NI N N v 4a c E 'O C E Q io 0 C 0 0 0 c -i C C O to C H c { m CL � E 0 LL C v E a N E Q N a 7 m N O N LL LL C m a O T W M _N a-i- � 1 N v 4a c E 'O C E Q io 0 C 0 0 0 c -i C C O to C H c { m CL � E 0 LL C v E a N E Q N a 7 m N O N LL LL C m a O T W Meridian City Council Meeting Agenda January 7, 2020 – Page 550 of 552 Jenny Fields To: Kendall Nagy Subject: RE: CONGRATULATIONS! 2019-2020 Idaho State Liquor Division Mini Grant Awardee From: Catie Wiseman<Catie.Wiseman@liquor.idaho.gov> Sent: Friday, November 22, 2019 4:15 PM To: Kendall Nagy <knagv@meridiancity.org> Cc: Jeff Anderson <Jeff.anderson@liquor.idaho.gov>; Tony Faraca <tony.faraca@liquor.idaho.gov> Subject: CONGRATULATIONS! 2019-2020 Idaho State Liquor Division Mini Grant Awardee External Sender - Please use caution with links or attachments. Dear Ms. Kendall Nagy, On behalf of the National Alcohol Beverage Control Association (NABCA) Board of Directors and the Idaho State Liquor Division (ISLD), it is my pleasure to inform you and the Meridian Anti -Drug Coalition that your request for support of your "Red Ribbon Week Presentations and Alcohol & Drug Free School Campus Signs" projects were selected as an awardee of the 2019-2020 Idaho State Liquor Division Alcohol Education Mini - Grant Program. The amount granted is $1,000.00. You will receive a check by mail for the total amount gifted by end of December. Recipients of awards are requested to disclose any and all activity funded by grant dollars, including announcements, promotional materials, or other undertakings, as funds from the ISLD and NABCA. As you create any posters, flyers, brochures, or other media materials, please use the logos as appropriate. Distribution of awards is conditioned on recipient's compliance with any proposal submitted or any terms and conditions accompanying the educational award. By gifting this award, ISLD or NABCA assumes no liability for any activity undertaken by recipient using award funds. I have attached our report guidelines that will be requested in June 2020. Please review those so you know what is expected after your project has completed. Please keep me informed throughout your planning process and let me know if there is any other way the ISLD can be helpful and perhaps a part of your program. We would like to be a resource to you if at all possible. We applaud your efforts in raising alcohol awareness and for helping change the environment in your community regarding underage and dangerous drinking. We appreciate you! Congratulations! Catie Catie Wiseman Education Manager Idaho State Liquor Division 1349 E Beechcraft Ct., Boise, ID 83716 T: 208.947.9410 C: 208.871.0929