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2019-12-10 Work Session C I T Y C OUNC I L W OR K SESSI ON A GENDA C ity Council Chamber s 33 E ast B roadway Avenue M er idian, I daho Tuesday, D ecember 10, 2019 at 4:30 P M 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. Adoption of Agenda - Adopted 3. Consent Agenda [Action Item] - Approved A. Approve M inutes of Novemb er 26, 2019 C ity C ouncil Wor k S ession B. Approve M inutes of Novemb er 26, 2019 C ity C ouncil Regular M eeting C. F inal Order for S tapleton S ubdivision No. 1 (H-2019-0117) by C 4 L and, LLC , L ocated at 4435 S. M eridian Rd. D. F indings of F act, C onclusions of L aw for Waterwalk (H-2019-0111) by db URB AN Communities, G enerally L ocated on the West S ide Of N. E agle Rd., North of E . F ranklin Rd. E. F indings of F act, C onclusions of L aw for 840 E . Ustick Rd. (H-2019- 0098) by S cott L amm, L ocated at 840 E. Ustick Rd. F. Approval of Sole S our ce Purchase of Armor M ax Ar mor P lating for the P olice Rescue Vehicle from Inter national Armor ing Corpor ation for an E stimated Amount Not-to-E xceed $79,000.00 G. D evelopment Agreement for Inglewood Place S ubdivision (H-2019- 0099) with T he P ointe at M eridian, LLC, L ocated at 3250 E . Victory Rd. H. Resolution No. 19-2178: Adopting Updated C ity of M eridian F inance P olicies I. AP I nvoices for P ayment - 12/11/19 - $339,015.19 4. Items M oved F rom the C onsent Agenda 5. D epar tment / Commission Repor ts A. P arks and Recr eation D epartment: K ey P er for mance Indicators B. L egal D epartment: K ey P er for mance Indicator s C. P olice D epartment: Annual Report and K ey P er formance Indicators 6. Action I tems A. P ublic Works: Request to P r ovide Water S ervice to Un-Annexed P roper ty at 5060 S. L ocust G rove Rd. - Action Meeting Adjourned at 5:50 pm Meridian City Council Work Session December 10, 2019. A Meeting of the Meridian City Council was called to order at 4:32 p.m., Tuesday, December 10, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty Palmer, and Anne Little Roberts. Members Absent: Treg Bernt. Also Present: Chris Johnson, Bill Nary, Warren Stewart, Steve Siddoway, Jeff Lavey, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: Roll Call. A. Meridian City Council X__ Anne Little Roberts X_ _ Joe Borton X__ Ty Palmer ___ Treg Bernt _ X___Genesis Milam _X___Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: I will go ahead and start the City Council Work Session for December 10th. It is 4:32. We will start with roll call attendance, Mr. Clerk. Item 2: Adoption of Agenda De Weerd: Item No. 2 is the adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There are no changes, I move we adopt the agenda as published. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 3: Consent Agenda [Action Item] Meridian City Council Meeting Agenda January 7, 2020 – Page 6 of 552 Meridian City Council Work Session December 10, 2019 Page 2 of 23 A. Approve Minutes of November 26, 2019 City Council Work Session B. Approve Minutes of November 26, 2019 City Council Regular Meeting C. Final Order for Stapleton Subdivision No. 1 ( H- 2019- 0117) by C4 Land, LLC, Located at 4435 S. Meridian Rd. D. Findings of Fact, Conclusions of Law for Waterwalk (H- 2019- 0111) by dbURBAN Communities, Generally Located on the West Side Of N. Eagle Rd., North of E. Franklin Rd. E. Findings of Fact, Conclusions of Law for 840 E. Ustick Rd. ( H- 2019-0098) by Scott Lamm, Located at 840 E. Ustick Rd. F. Approval of Sole Source Purchase of ArmorMax Armor Plating for the Police Rescue Vehicle from International Armoring Corporation for an Estimated Amount Not-to-Exceed $79,000.00 G. Development Agreement for Inglewood Place Subdivision ( H- 2019-0099) with The Pointe at Meridian, LLC, Located at 3250 E. Victory Rd. H. Resolution No. 19-2178: Adopting Updated City of Meridian Finance Policies I. AP Invoices for Payment - 12111119 - $ 339,015.19 Item 4: Items Moved From the Consent Agenda De Weerd: There were no items moved from the Consent Agenda, so we will move right into -- the Consent Agenda. How was that? Mr. Borton. Borton: Madam Mayor, I move we approve the Consent Agenda as published, for the Mayor to sign and Clerk to attest. Cavener: Second. De Weerd: I have a motion and a second to approve the Consent Agenda. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, absent. De Weerd: All ayes. Meridian City Council Meeting Agenda January 7, 2020 – Page 7 of 552 Meridian City Council Work Session December 10, 2019 Page 3 of 23 MOTION CARRIED: FIVE AYES. ONE ABSENT. Item 5: Department/Commission Reports A. Parks and Recreation Department: Key Performance Indicators De Weerd: Item 5-A is under our Parks and Recreation Department and I will turn this over to Mr. Siddoway. Who, by the way, put on an amazing parade. Him and his team. It was awesome. Good job. Siddoway: It was definitely a team effort and I got to give props to Renee as our chief elf when it comes to parade-related items, but I thank the Council Members that were able to come and participate in the -- in the festivities. I think it was -- I think I say it every year, but I mean it every year, that I think it was our best yet and the crowd was amazing. I think the weather maybe had something to do with that, because it's a little warmer than usual, but huge crowd, but -- and the people that brought the floats, I just want to say they really stepped up the floats this year. I mean there were some quality floats. It was a fun, fun parade, so -- so thank you. De Weerd: Who did the Under the Sea? Siddoway: I don't know, but I can find out. De Weerd: It was amazing. Siddoway: With the mermaid. Well, thank you. And so you have heard from some other departments already on KPIs. My purpose in coming before you is -- is to ask, you know, about -- we have been doing research on KPIs trying to identify -- you know, what we usually provide. What you might want to hear that we haven't provided and we just want to know if we are tracking the right things from your perspectives and -- and so I won't read this to you. You know the mission, vision and values. But I put this on here for a reason. Everything we do related to KPIs has to tie back to this . It's -- it's imperative to me that it furthers our mission, ties in with our values, and so as we are, you know, create charts that, you know, will track these -- I have these at the top of all of them, because I think the question is if we are tracking this, does it -- does it further this mission? Does it -- does it enhance this vision? Does it fall in line with these values of quality, community, and fun? Now, for me one of the most important things that I have learned in going through this exercise through the summer until now -- I have found three types -- three categories of KPIs that I divide my KPIs into and I think most would fall into one of these three categories. Outputs are what we typically present to you. Those are -- when I come before you in May and we do our strategic presentations , you see the graphs and the charts that look -- look like this, that have, you know, our registration numbers, I -- you know, I put by the numbers, because that -- those are the numbers -- the output measures are the things that we can pull out of our system. In terms of KPIs they are the easiest, perhaps, to get and certainly a meaningful measure of whether we are growing, we are stagnant or declining in certain areas, but I think the holy grail of KPIs is not necessarily Meridian City Council Meeting Agenda January 7, 2020 – Page 8 of 552 Meridian City Council Work Session December 10, 2019 Page 4 of 23 the outputs, but the outcomes. Those are harder and more costly to measure. They usually come from surveys, but that comes -- you know, the impact on the citizen and as much as we can I'm interested in -- in those measures and not just the numbers, but what's the -- what's the impact on a citizen. Now, we have a habit as a city of doing bi- annual citywide surveys and right now that's where these numbers would come from. So, these numbers are not monthly, these numbers are not -- you know, we can get monthly numbers for outputs. Outcomes are going to come when we do a survey and, then, cost recovery, there has been a lot of added focus and discussion on that and we have adopted policies in the park system master plan for certain categories of cost recovery and these -- the ability to track -- now, we track these internally already, but KPI type tool -- I would like to develop. This is not developed yet. This is an idea to work with Brad Purser in Finance and just like they are working on all their models for priority based budgeting, I think we would create some -- some ways to -- to track cost recovery on some of these. So, with that overview of kind of the three categories, let me tell you the kinds of KPIs that I see. We are going to go through them in this order. In the parks division we have KPIs related to public parks, pathways, urban forestry. In the recreation division we have KPIs related to the things that our recreation manager does, specifically field reservations, things like that. So, we will have sports, classes and camps, community events and volunteers. And we have KPIs related the HomeCourt division and our admin division. So, the first one was -- was public parks. Output measures for public parks. Total acres that are developed, you know, it's a number that we track. It's an output. Our acres per thousand LOS, level of service, is one that I think we are all familiar with and one of our key performance indicators into how well we are keeping up with growth in terms of providing parks to our citizens. Now -- and this third bullet is not one that we currently track, but one that I would like to. I call it the community wide effective LOS level and we have looked into this number once before and what this is is if we were to look at -- I'm a citizen, okay, and as a citizen my feeling of how many parks are out there is not just based on the city's public parks, but my HOA park that's across the street and all these other open spaces, including the schools and things, I would like to work with IT to develop an ability to look at what I'm calling the community wide effective level of service. When we looked at it a few years ago, you know, our level of service as a city was about three acres per thousand. The effective level of service when you included all the private HOA parks and everything was closer to ten and ten is the number I most often hear nationally as the national -- they fall short of calling it a national standard, because they know every community is different, but I -- you hear the number ten acres per thousand a lot out there and it was interesting to me to see that. Well, when we look at everything, not just our own, but what the -- what the private sector provides as well, that effective level of service tends to be closer to that level. So, not to spend too much time on that, but I thought that needed a little bit of explanation. Outcomes. Now, these -- I took these straight out of the last citywide survey. So, the questions we asked for outcomes were citizens' ratings on the quality, appearance, and maintenance of city parks, the quality of our athletic fields, the number of city parks and the percentage of households who visited a park in the last 12 months. So, those are citizen outcomes that are currently being asked -- have been asked in the last couple of surveys. So, we would like to see them continue to be measured whenever -- when a survey does go out. Pathways. We can measure the linear -- linear feet of pathway added to the pathway network annually. This wouldn't be Meridian City Council Meeting Agenda January 7, 2020 – Page 9 of 552 Meridian City Council Work Session December 10, 2019 Page 5 of 23 a monthly measure, but -- because they don't happen that fast, but each year we can take a look and we currently measure those are ones that we do. I think -- you may remember -- or you may not remember, because you have a lot of strategic presentations, but I mentioned in my strategic presentation last May that I had just discovered that week that the number of pathways out in the community was much higher than what I had been reporting, because we were just focusing on the ones that we do. When we worked with GIS and looked at what had been constructed through development , there was almost three times the length of pathways than what we knew. So, that's something I would like to continue to track. Linear feet added by us, by the development community and, then, change -- change those same two into totals. What's the total number of pathways that we maintain and, then, what's the total number of pathways out there that HOAs or our business owners associations with the private sector maintains. Then in those surveys, the outcome measures include citizen ratings for the number of pathways and the quality of those pathways. And, again, I would like to see those kinds of questions continue to be asked. In urban forestry we track the number of trees that are added to the system annually and, then, the total report on that and those numbers are needed for our annual applications to the Tree City USA and those kinds of things. And, then, in the recreation division I mentioned that our recreation manager is over field reservations. The first one I have down, though, is revenue. So, total recreation -- recreation revenue, including sports classes, events and contracts. That's a number that we can track. The field reservation revenue is actually separate from those and, then, the field reservation hours that are -- you know, the number of hours that people are reserving in our parks. There -- I just realized that outcome measure just says citizen rating. I think there is one in the -- but whatever it is that's in the survey that's been going out, we would want to continue that. For sports, this is -- we have the output measures for the number of sports teams, as well as the sports revenue. Outcomes include the -- the quality and the number of adult sport -- sporting programs that are available to their citizens and, then, here is where we have an adopted cost recovery philosophy for sports programs and are we meeting that benchmark. So, we would like to develop the tool to report on that. Classes and camps similarly has outputs for the number of activity enrollments by ye ar. We also track it by guide. So, that -- and by guide what that means is we have our winter, spring, summer and our fall. So, we have three different activity guides each year. So, we -- we track the -- the reservations by -- by guide or by season, if you will, as well as for the year. And, then, the revenues for those. Outcomes from the surveys include the quality and variety of those programs and, then, the number. Are we offering enough? People -- do people want to see more? And, then, we have a cost recovery philosophy adopted by Council for classes and camps as well. That takes us to community events. Outputs is really just our list of what events we are putting on. We have attempted to do other outputs, like the number of people was the obvious one. There is no turnstile on events, though, and the best that we have been able to do is a guesstimate on how many people we think are here. That's proven to be inaccurate and not something that we think is really reportable, but -- but outcomes, again, from those surveys would be citizen ratings on the number of events that are put on, as well as the quality and variety of those events. And, then, we have independent cost recovery measures adopted by -- by event and they vary a little bit. So, like independence day festival, we put so much toward the fireworks that we don't recover, but the other ones, like Christmas, we recover these and, you know, Meridian City Council Meeting Agenda January 7, 2020 – Page 10 of 552 Meridian City Council Work Session December 10, 2019 Page 6 of 23 movie nights almost completely break even, whereas Gene Kleiner Day we just put on. So, there is a variety of different cost recovery philosophies adopted for those and we would like to track those. Volunteers is a great one. Our outputs in terms of numbers would be our volunteer hours and our number of volunteers. Outcomes would be the cost savings to the city that come as a result of that and, then, HomeCourt, we are looking at the number of hours of court reservations, the number of monthly court memberships, which is primarily pickleball these days, and the number of open gym participants an d check-ins. Cost recovery measures we look at the HomeCourt revenue versus those expenditures for both personnel and operating and how those compare . Excuse me. In admin -- so, the -- the shelters could -- could be in parks as a -- as a revenue item. In the budget they -- they exist in the admin division. It's our administrative staff -- sorry -- that take those reservations and that's where it resides. You know, we could -- where ever you want to report it we can report it there. But shelter reservation revenue, shelter reservation hours, and, then, we are starting to look at the number of online enrollments, you know, since we have changed over our system we have been seeing people migrating from only calling to -- to more people able to register online, which is great. Interestingly, I also recently did a -- I would expect the phone calls to have reduced because of that . The number of phone calls coming in are still increasing and I don't know why yet, but I want to start tracking the why and see if I can figure out, you know, why people are calling and how we might be able to get that information to them better. And, then, the other output measure would be the -- our number of Facebook followers, which we have a large presence on -- on Facebook. Our outcomes would be our citizen rating on the information and availability -- the availability of information for our programs. So, that's an overview. This is what I am proposing that I think makes sense to report to Council. I would like to know if you think we are measuring the right things. Are we missing something that you would like to see that I haven't noted? Are we measuring some things that you don't care about? Because if that's the case, we shouldn't be spending the time doing it . So, with that I will stand for any questions. De Weerd: Thank you, Steve. Council, any questions? Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: I will answer your question with a question. I love the data. I think it's great. Invaluable the way you presented it. And definitely worth tracking. But do you think it's also worth us recognizing the distinction in any particular region of the city as we have grown now, is it -- are we getting to the stage where we need to track some of these metrics, whether it's a north-south of the freeway concept or -- Siddoway: By geographic region? Borton: Right. Just to see if we have distributed some of these resources more -- Meridian City Council Meeting Agenda January 7, 2020 – Page 11 of 552 Meridian City Council Work Session December 10, 2019 Page 7 of 23 Siddoway: I don't think the numbers that even can be tracked -- maybe there is something, but I -- I don't think there is a meaningful distinction there. The only place that is meaningful is looking at a map of where we are providing these park resources in particular. Pathways, too. And we do look at that and that would be something for us to present is the geographic dispersion of parks in particular and are we -- are we just serving one group of our citizens or are we serving everyone? And that's, frankly, one of the things that I love to point out. Whenever I make a community presentation I show our map, because I think it shows that we have made a concerted effort to go to every area of the city, but in that aspect I think it's worth looking at geographic distribution . But in terms of -- I don't know how we would get to like sport registrations by geo -- not with the data that we collect. Borton: Sure. Yeah. Madam Mayor. And that doesn't certainly apply to some of those metrics, but I was just wondering if there is some that -- and maybe we are not there yet either -- that we are curious on how our pathways or tree development or -- Siddoway: And as this goes forward, if you -- if anyone sees something that makes sense to look at in a regional basis, you know, I suppose we can always pull that out. Borton: Thanks. De Weerd: Or perhaps you get a question from a citizen and you think why aren't we tracking that? We are currently not. Always -- always looking for those. Siddoway: Yeah. What's meaningful. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Thank you. First, Steve, thanks to you and your team for not just the parade, but for the Council's float and the Parks and Recreation float. Theirs always glows a little more brighter than ours, but I'm not complaining, it's about -- Siddoway: You're very welcome. Cavener: The parade gets better every year and we sure appreciate your team and all they do for us. A couple questions for you. One, what I loved is -- as you were talking about this I'm writing down, well, what about this and the next slide you would cover it and what about that and on the next slide you would cover it. So, I think you did a good job of trying to encompass the variety of different questions you may receive. Part -- one of the things that you wanted to get some citizen feedback on was related to our pathways and I want to get some more insight from that . What do you hope to achieve? Are we asking them what they think of the quality of our pathways or is this more where would you like to see more pathways? Meridian City Council Meeting Agenda January 7, 2020 – Page 12 of 552 Meridian City Council Work Session December 10, 2019 Page 8 of 23 Siddoway: The way the number -- the way the questions have been asked so far is do -- rate the number of pathways we have available and that's typically been fairly low, because people want to see more. It's asking do you think we have enough pathways might be a better way to ask that. I captured the way it's been asked in the past. So, if we were going to continue asking it kind of as a benchmark, then, that's how it was asked. But the idea is to ask both about number and quality. Do we have enough pathways? Would you like to see more? How is the quality? Are they being kept well? Are they in disrepair? That -- we are trying to get at that. Cavener: Madam Mayor. Steve, I think the reason why I ask is at least for me if I'm always asked do I want more pathways, I'm always going to probably say yes and so -- Siddoway: Good point. Cavener: -- there has got to be some point where we say, okay, we feel that we have got a -- the right amount or this is the goal that we are reaching for and you have been a great proponent of talking about, you know, acres of open space or acres of parkland per citizen and that's a metric that can get behind it and I think as we continue on, being able to say this is how many miles of pathway per citizen or whatever we want to have, would -- would -- would be something that we can at least -- at least I know when a budget request comes we want to do X amount of dollars towards pathways and that's going to get us that much closer to our goal, that's something for me, who is a big proponent of pathways, to wrap my head around, because we are building towards a goal. So, just food for thought as that is further addressed. You talked a lot about -- which I appreciate about the adoptive cost recovery policy and it almost sounded like this is an already adopted policy and I don't know if I just missed it, if I don't remember it, or if this is something that is happening internally. So, help me get caught up to speed on that. Siddoway: I'm talking about the adopted philosophies that are in the match plan that was approved by Council five'ish years ago. I -- we have those pulled out. I think I shared those with Council, even -- it was either earlier this year or last year as a refresher, but I know a lot comes your way. I would be glad to -- to resend them. Cavener: I -- I would love that. Siddoway: Yeah. Cavener: And, then, the only I guess question that I have -- and I don't know if it's beneficial for Council or for staff and I'm just curious to your thoughts is if -- along that line about the cost recovery is if we are weighing the cost of parks programs or the cost of operating our parks in general, cost per citizen or, you know, cost per -- I mean to me cost per citizen is the thing that I come back to you. So, as a citizen this is what it's costing each of our citizens to operate and is there a national benchmark against that? What -- what do cities spend per citizen on parks? And who are the cities? I think that we are one of the best when it comes to parks. So, are we a leader with doing things the way Meridian City Council Meeting Agenda January 7, 2020 – Page 13 of 552 Meridian City Council Work Session December 10, 2019 Page 9 of 23 Meridian does in a very fiscally prudent way? Are there other lessons to be learned from other communities? Those are the things that I'm always going to be looking at. Siddoway: And I -- I have never seen a standard to benchmark against nationally. We always have the option -- opportunity to, you know, look at where ever we think is a city that we consider to be similar or like or -- because cities -- cities vary so dramatic. That's why they won't give us a number of acres per thousand as a national benchmark, because they -- they won't even give you acres, let alone cost, because they vary so widely city to city as to what each city thinks they need. But it's an interesting thought and I will give it some more thought. Cavener: Thanks, Steve. Siddoway: Yeah. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Thank you, Steve, for your report. I find that interesting what Councilman Cavener was talking about and I think you have covered everything very well. But as we look at like priority based budgeting and, you know, what programs to keep doing and you're talking about not knowing how many attendees we have at certain events, I think at some point that -- that might become something that you need to focus on in order to prioritize events and -- and change things up and maybe have new events and get rid of some old ones that aren't doing so well and I don't know how to do that, but maybe have a booth at the beginning where everybody has to walk by with a raffle or somebody -- get a ticket, put your name on it to win, you're still not going to get a hundred percent participation, but you would probably get quite a few people putting their name in. Siddoway: Internally we still estimate crowd attendance. We know if it's roughly a thousand or ten thousand; right? But -- and I think we can watch gates like movie night attendance and we can know if it's increasing, decreasing, or staying about the same, but the only real way for us to do it is -- is anecdotally. We -- you know, it's -- we know it's decreasing, we need to look at this, ask ourselves why, so we are not just ignoring the fact. You know, events live their lives and we have finished them and move on -- Milam: Sure. Siddoway: -- to something else all the time and so we are not afraid to -- to ask those questions. But there is not a good way to do the -- the actual turnstile count, but we do keep an eye on is it increasing or decreasing. Yeah. Milam: Thank you. Meridian City Council Meeting Agenda January 7, 2020 – Page 14 of 552 Meridian City Council Work Session December 10, 2019 Page 10 of 23 De Weerd: And I think it's more -- less counting heads on the big event -- I mean it's the big events you have a hard time estimating and those aren't the ones that are really threatened to say we are not going to do it anymore. It's really like the Barn Sour Run. Siddoway: Barn Sour. That's a -- De Weerd: And, you know, as those numbers were declining we said shelf life -- Siddoway: That one we did have a turnstile, because we had registered -- they had to register for the race and they were declining and there was a lot of new races in the valley and we decided, you know, these other races can take over, we can put our resources elsewhere. De Weerd: Right. Siddoway: Yep. That's a good example. Okay. Anything else? De Weerd: Mrs. Little Roberts. Little Roberts: Madam Mayor. Steve, thank you so much. Great ideas. Great report. One thing that I think would be kind of interesting -- and I don't even know if this is kind of reasonable to do, but I know that with the master plan on pathways, I think it would be real interesting to see like what's left, what's still needed and how you chip away at it each year. Siddoway: Yes. We are constantly looking at that and I would just say, yes, I agree. Little Roberts: Okay. Thank you. And thank you that -- all that you and your team do. Siddoway: Okay. All right. Thank you very much. B. Legal Department: Key Performance Indicators De Weerd: Thank you, Steve. Okay. Under B we have Mr. Nary. Nary: Thank you, Madam Mayor, Members of Council. This is probably not quite as cool as Steve's, but if it looks familiar it's because I blatantly stole this template from Todd. So, this is our -- our KPI update and this one is -- this one has been a challenge for a couple reasons. One -- and we don't really have a lot of metrics in our bus iness. Whatever needs to get done we get it done. That's really the metric I follow the most of. Make sure nobody's asking for it, make sure it's done when it's timely, make sure it's done correct the first time. That's really the metric that means the most to me . But we do have a few different things in the Legal Department that we do address and so we wanted to talk a little bit about that. First, the area that we do have at least some metrics that are created for this -- and this is in the risk management area. So, our strategic plan 4-D-1 is the one strategic plan objective that we have had. We have been working on creating a team, Meridian City Council Meeting Agenda January 7, 2020 – Page 15 of 552 Meridian City Council Work Session December 10, 2019 Page 11 of 23 creating a much more comprehensive program for the city, a much cleaner reporting system, a much cleaner review process. We have a team that's made up of primarily directors of the various departments, myself, Public Works, Parks, Police, Fire, HR, Finance to talk about the various things that we do track . So, we can start with -- we, obviously, get claims that come through the clerk's office, we get a number of claims per year, we also have the claims that are paid. So, we know how many -- how many claims we get and how many that are -- get paid through ICRMP and, then, of course, we know what our premium is with ICRMP. So, what's the purpose of tracking all that? Well, again, we want to evaluate the types of claims we have. We are looking for trends. We are looking for consistencies of types of claims and with that we then have to look at is training necessary, is it an equipment issue, is it something else? And we discuss it on a quarterly basis with our team, to look if we could do some cross-training. One of the things that's come out of this -- this exercise is we have had a lot more information sharing among the departments, especially Police, Fire, with Public Works, because many of these things are very similar in nature in training wise from a safety standpoint. So, there has been a lot more opportunity to have some cross-training or at least some knowledge also of what we are doing. And the secondary thing -- one of the things that's really helped I think with our team -- it's helped a lot of the directors to understand the bigger picture of the process. In the past -- all the directors are pretty aware of what happens with their claims. They are not very aware of anybody else and they are not very aware of what types of things are occurring citywide and so, again, we are looking at trends in regards to -- for example, driving issues, that we have a lot of driving types of issues or claims, we can look at that and see whether or not we can do some cross-training with the departments that do a lot of driving, like Police and Public Works and Parks. So, we really want to maximize that value of the information that we have and that we are already using and so that's been another thing we have been able to use and try to evaluate that . Again, like I said, we use that to help establish training and be able to have , again, that sort of cross between the different departments of the different things that we do . Questions on that particular piece? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Just a quick question, Bill, and this -- a KPI being based on claims filed, is that something that -- I mean your department has very -- has nothing to do with the amount of claims that are filed against the city and so is that a challenging KPI , because it's not something that you guys -- I mean -- I don't think that we have had any complaints filed against the city attorney's office, so -- Nary: No. You're correct. These -- every -- so, every tort claim that comes through our office -- Cavener: Sure. Meridian City Council Meeting Agenda January 7, 2020 – Page 16 of 552 Meridian City Council Work Session December 10, 2019 Page 12 of 23 Nary: -- and so we can see the bigger picture of the types of claims that we are getting versus Police versus Fire versus Parks versus Public Works. Those are predominantly where the claims are coming from and so we do see them all and so what's been happening with our team now that all those different directors are getting to see what's happening with the other departments that they weren't aware that they had driving issues or they have had claims. Certainly -- you know, we track two types -- two types of claims. We track claims when we cause some sort of damage to the public. Sometimes it's our fault and we repair it. Sometimes it's really not our fault and we may not repair it. And, then, we track the things that damage, of course, us. People run into the cars, people run to our equipment, those kinds of things. So, those are the two predominant types of claims that we get and we tend to look -- again, we -- we evaluate each of those claims and determine how we are going to handle it, whether we are going to -- whether we are going to settle it, resolve it, whether we are not. But I think a lot of that is -- you know, having the number I think it's just -- it's a metric that's good to know whether the claims go up or down. We can't control most of them certainly. Cavener: Sure. Madam Mayor? De Weerd: Those claims also will show maybe areas that we need to do training in and that's where the departments look at them, but also by them going to one single point, we can also see if any of those trends go beyond one department and you start seeing something, citywide then -- then that's the risk management piece that Bill heads up a committee that, then, discusses those and put strategies in place to -- how to avoid those claims and be more proactive instead of reactive. Cavener: So, Madam Mayor, if I -- if I am hearing things right, then, this is listed as a KPI because under the risk management banner you are engaging with departments on education and training to reduce the likelihood of claims in the future? Nary: Yes. Certainly. That's exactly correct. Because we are looking -- and, again, the control that we have, obviously, is the potential damage that we may cause to other people. Obviously I can't predict somebody running into our cars. Cavener: Right. Nary: But the other way around, we can , hopefully, alleviate the number times that we run into somebody else's car. The other thing that we do on the training piece, too, in evaluating trends is we look also at human resources as part of the team , because they manage all of the workers comp claims. So, we can see if there are injuries related to some type of internal activity, sometimes training or something else . So, we can determine, again, do we need to do different types of training or different other information to departments to help alleviate that as well. So, the next area we are looking at and we, obviously, gather data in regards to our prosecution and police services. So, this -- again, we are looking at the number of cases that we transfer to the city of Boise. We also, then, look at the percentage of caseload, because that percentage of caseload is directly related to the cost. We pay for that service. If you recall back when we were having the Meridian City Council Meeting Agenda January 7, 2020 – Page 17 of 552 Meridian City Council Work Session December 10, 2019 Page 13 of 23 discussions with the court, the court was saying to us at the time the City of Meridian was approximately 20 percent of the countywide caseload. We also found we were about 20 percent of the City of Boise's case -- caseload. Now that number is closer to 26 percent So, it is increasing as we grow and so those are numbers that we at least need to be aware of, so we can forecast on the horizon the cost per case, which , then, will relate to the cost and the services that we can pay for that we need to -- whether we provide that either ourselves or in another method or continue to do it the way we have been since 2002 with the city of Boise. The quality of service we have been receiving has been very consistent. They have been very high. The Police Department has been very pleased with the service they have been receiving all these years and so we haven't -- we haven't had any desire to move, but we have had the ability to at least go evaluate the cost of that service if we were to do it with another agency or to try to provide it ourself, to determine whether or not the value that we are paying for is really an actual value that we think is reasonable and to this day we believe it is. So, again, that's the cost benefit piece that's the last number and, then, that way we can evaluate the bigger picture, because, again, as we grow, the larger the caseload becomes, we have to make that decision . Partly why we were looking at over the last year is we didn't want to get ca ught short handed. What happened when the state decided they no longer could do our building services any longer and simply said we are done and give us a very short window to do that. The criminal prosecution world is a lot more complicated even than th at and that was pretty complicated in itself, but for us to ramp up to doing that in a very short window would be very difficult. So, we were trying to look at what alternatives are out there in case that were to happen or in case -- again, you know, things change, people change, different things happen that that could -- that could occur. We just wanted to make sure we were prepared if that were to happen and we certainly haven't been addressing that or haven't had a need to address it to this point. The last area is one of the harder ones for me to try to capture in these metrics, because this is the things that we do day in and day out and as a -- as much of a dinosaur that I feel like in this area of capturing metrics, you know, we do capture -- in our annual report -- I know you're all looking forward to, it's in February, you guys can tune in if you're not here and the annual report we do track a lot of these things that we do by numbers. You know, we track the number of resolutions. We track the number of ordinances we do. We track the number of development agreements. We track a number of other agreements that we do. It's -- it's all relative to a bigger picture; right? I have said many times to the Mayor when she's asked, I said, you know, we could do one agreement that we might take six months to work out and we could do ten agreements that takes us less than an hour, because they are very similar. So, it really is -- it's -- it's just a snapshot of some of the work we do and how we do it. So, what's the purpose of even looking at those numbers? Again, as we grow and things become more complex, what I have tasked our team is we need to figure out a way to start evaluating the more complex matters that we deal with, you know, whether it's a complex contract, a complex issue of -- like with Verizon, we have had a long discussion with Verizon over three years of having an agreement with Verizon regarding 5g. That's been a very complex issue. So, we have got to be able to capture that, because I think future mayors, future council, are going to want to know, you know, when you -- when we -- when we feel from the Legal Department that we need more assistance, whether its internal or external, we have to be able to show that. We have to have some metric and Meridian City Council Meeting Agenda January 7, 2020 – Page 18 of 552 Meridian City Council Work Session December 10, 2019 Page 14 of 23 some way to show that example of why we don't just feel busy, but we actually are busy. And so we have got to do better in capturing that kind of data to be able to provide that -- that kind of information to the Mayor and Council in the future. And, then, again, we also want to see how much time we are dedicating to the different departments. As most of you know, we don't dedicate one attorney to a particular department or two or three departments, we really try to deal with the subject matters in a very broader context, because we think we get a better product. I hope that we can continue to do that. I don't know whether or not the changing landscape of the city or the changing landscape of the legal world will make that more difficult to do, but that's really our goal is to continue to do things the way we have. We think it's a model that's worked pretty well. A lot of other cities, you know, look to us as an example on how to do this internally. So, what we have to be able to capture of how much time does is that take? When I ask other cities around the state how they did it, they all had the same question. Well, we don't do that. We don't track any of our time. We just track the time -- you know, we just do the work and get it done. And I have asked them back the same question. Well, how do you, then, establish when you need another person? Well -- and so far most of them haven't been able to answer. So, I'm hopeful we can maybe lead the way on that discussion as well and say, well, we can really show why it's busier and it's not just because we feel busy, but we have actually got some data to show that. Those are the three areas that we are going to capture. I'm going to bring it back with our annual update with some numbers attached to those. As we start to collect this data some of it we have, some of its kind of new to us for -- we are trying to capture, but that's kind of our objective and that kind of makes sense to everybody. This is our team outing this year. We got to go on the Blue and we got to go tour the athletic facilities of Boise State. It was tough. I didn't wear my Vandal shirt, because I thought that wouldn't be very nice . So, yeah, but it pretty fun, so -- anyway, questions? De Weerd: Thank you, Bill. Council, any questions? Nary: Thank you. C. Police Department: Annual Report and Key Performance Indicators De Weerd: Thank you. Okay. Item 5-C is our Police Department. Our annual report and KPI discussion. Lavey: Madam Mayor, Council, thank you for your time this evening. Before I get started I would just like to give my thanks to the men and women of the Meridian Police Department. Any successes that you hear today is because of them . I can tell you that we have a great team. They do great work and -- and I'm awfully proud of them. Reading the -- the news today there was a business in Baltimore that -- that gave their profit sharing divided amongst their employees, 10 million dollars, which averaged about 50,000 per employee, but if you were there long enough, you got 250,000. I can't do that for them. But I could -- if I could I would. The other thing I like to do is recognize a few people up there on the kiosk. Council Woman Little Roberts and Council Woman Milam and Meridian City Council Meeting Agenda January 7, 2020 – Page 19 of 552 Meridian City Council Work Session December 10, 2019 Page 15 of 23 Councilman Palmer have all been police liaison s over the years and they are all leaving us, so I would like to thank you for what you have done for us and for our community. It's -- it's appreciated. And, then, Mayor Tammy, all I can say is it's been an honor and you're going to be missed and more on Thursday, how is that? Technology challenged. Let's start today off with -- not going over it, but just letting you take a review of the mission and vision. One of the things that makes us successful is our culture. It's one thing that we pride ourselves on and it's the other thing that -- you know, Mayor Tammy has a lot to do with it, is that we had set expectations for our -- for our team and -- and it's taken us quite a while to get there, but we cherish what we have. We love our reputation. We are seeked out from other states to come here and it's something we are proud of and it really starts with -- with our mission and what it's all about and we can't do this alone, it has to be in partnership with our -- our community and -- and it's not all about just writing tickets and throwing people in jail, it's educating people to do the right thing and preventing crime when we get a chance, because if we can prevent it, then, that's less work we have to do taking reports and so our people get it I think our community gets it, and that's what makes us great. But had to include that in there. One of the things I have to do is go just a little bit faster than Steve, because I thought he was the police chief talking there for a little bit today with that presentation. Throughout our presentation today we are going to have some key performance indicators mixed throughout just to talk about, but the reason why this one is in here is this is one we are probably the most proud of and if you look at what you're -- you're seeing is -- is our response times and our response times -- we track them on code one, code two, code three. Code three is emergencies. Code two are urgent. Code one are just report-type calls and we track this -- trend this by five years we look at, but in this particular case we just -- it wouldn't all fit on the screen, so it's a smaller representation of what we have, but because of the positions that you have appropriated and because of the training and getting the officers on the road, we have been able to reduce our response time significantly. One of the things that we look at when we are tracking these is three to five minutes is the average that we are shooting for on code three responses. Emergencies. Of course we would always like to have it less than three minutes, because if it's -- that's three minutes that you have to protect yourself until we can get there. So, it's -- the quicker it can be the better it is, but three to five minutes is the standard. For code two we strive for six to eight minutes and you can see that we are meeting that and, then, for priority one calls, ten to 20 minutes, and we are meeting that. Calls for service. This should not be surprising to anyone. This is far more than I realized, but this covers both officer initiated and citizen initiated calls for service . The one thing I will note is all of the 2019 figures that you're seeing here only go through November. So, they don't go through the end of December. So, they will be higher than what you're seeing there. This probably doesn't surprise anybody. One of the things that, unfortunately, comes with a growing city when the infrastructure doesn't grow is additional crashes. Now, it has increased, but it hasn't increased drastically. That's -- that's the main thing is that -- but we are seeing an increase in crashes. Citations. These are the citations that the officers are writing. These could be misdemeanor citations or infractions. You will see that the number is a little bit lower. Keep in mind that's only 11 months for 2019, but I think you are going to see a decline in citations written this year and looking at the trends, it's because -- and I will show you another slide coming up -- is we are doing more public initiated calls than we are officer initiated. We are just frankly getting a lot of Meridian City Council Meeting Agenda January 7, 2020 – Page 20 of 552 Meridian City Council Work Session December 10, 2019 Page 16 of 23 911 calls and calls for service from the citizens, which takes -- which are reactive and not proactive. These are the number of calls for -- or not calls for services. These are the number of citations -- or not citations -- reports. That's it. Reports. This is the number of reports that have been written to date. This is probably a point where listening to the questions that the other directors have gotten over the last couple of weeks or so is just to point out that we track these by city. We track these by areas. We have three areas in the city. And we track these by what we call reporting districts, which are square miles . So, I don't put those forward facing, but I can tell you how many reports we are taking within a square mile with any part of the city. So, if it's ever desired I can get that and that's what we often use when we are pulling up the stats for homeowners association meetings and sometimes when the Mayor's office will ask us about certain areas in the city. So, we do track that down to the square mile. One thing last week when I was listening to the public records requests from Chris' office, I'm going I think I got you beat just by a little bit, but I remember when C.Jay was here, he would talk about his 300 public records requests and I said, well, let's talk about my 3,000 and now you can see that we are up to over 8,000 public records requests. I will tell you that this is a job for two FTEs. Unfortunately, the one FTE only does it part time, but it's -- it's one and a half FTEs just to complete our public records requests. We conform to state law, which is three days to ten days. Oftentimes we will get requests that are much broader than people realize and it would take significant staff time to provide them with the information they request, i.e., body worn cameras, if they want video of hours and hours and hours they don't like the bill that they get or the estimate of the bill that they get , so we have to narrow that down a little bit. We can't ask them why they want something, but we can help them focus their scope a little bit to get them what they need without any cost to them . So, we have Boise paralegals that do our public records requests and, then, for the big ones they are reviewed by our Boise legal through our contract. So, in June and July I believe it was we have had MADC come in and have -- crime prevention committee come in, gave you their own presentations. So, I'm not going to get into that too much. I will tell you that -- there is a couple highlights, though, that I want to mention. Crime prevention is working on their 19th -- 19 -- one nine -- public safety academy. That's going to start on April 2nd. And the drug prevention -- or MADC is updating their bylaws and their strategic plan currently. De Weerd: Chief, in response to the -- the academy, we used to have an alumni group that -- that came together and -- and there was some continued involvement with the Police Department and/or Fire Department. Do we see continued engagement from those that participated? Lavey: Yeah. I'm happy to say that we do see -- the alumni do come back. Not the whole group, but we do see some that come back. They always show up on the first night and kind of give an update of what -- for the group to expect. They often will serve the treats and refreshments and some, too. And I'm proud to say that two of them are continued police volunteers today. Been there for years and years and years. Come in every Tuesday and Thursday. So, it kind of ebbs and flows. You get a lot. Sometimes you get one, maybe, or two the next time, but they do come back and we do hold onto them. I Meridian City Council Meeting Agenda January 7, 2020 – Page 21 of 552 Meridian City Council Work Session December 10, 2019 Page 17 of 23 can't speak so much for the Fire Department, but I do believe they also have the same thing that show up there. I'm getting the nod yes. Bongiorno: Thumbs up. De Weerd: Thank you. Lavey: It's awesome to see and they are better spokesperson than we are when they talk to the group. You know, that's a funny story. I still remember back when we used to do a citizens academy. It was a police citizens academy and it went okay, depending on who was running it, and, then, the Mayor wanted to do a public safety academy and this is back when police and fire were competitors and I guess we are still competitors, but we didn't work together well and we were sitting here going how in the heck are we going to -- to make that happen and be successful and it's -- it's happened. It's -- it's been 19 -- or 18 of them now. So, kudos to the Mayor on that one. De Weerd: I didn't do anything. Lavey: It was your idea. We never came up with it. Or someone's idea. Just briefly on this one, without dragging us back in front of you, the cool thing that I want to recognize here is -- is -- is Stephany Galbreaith and the initiative that she's taken to educate our citizens and it's just been remarkable. This is the logo that they came up with. You will see a website on there. If you click on that or bring that up, it will have a copy of the full ordinance. It will have frequent -- frequently asked questions. It will have a copy of the PSA I think you have already seen and, then, it has a form -- forms free question -- open question where if you want to leave a question for us that's not included you can do that as well. I did ask the question if we have received any yet and I was told just one and they asked if the ordinance included stop lights and we said yes and they say great. Sorry, Genesis, but they were supportive of it, so -- that was the service. About three years ago we brought in front of you the PAM allocation model, patrol staffing model, presented to you and you approved and that's been the guideline we have used over the last three, I believe, budget workshops and when you look at what's in front of you now, it's actual numbers versus goals and what we have in light blue is officer proactive time and that would be unobligated time. We are shooting -- what we are shooting for. The blue would be -- the dark blue would be public initiated calls, 911 calls , calls for service and the 15 percent or nine percent that you're seeing there is administrative. This is mostly court. And so we are actually doing good there, where we estimated we would be in court 15 percent of the time, we are only in there nine percent of the time, but you will see that our public initiated calls for services is much -- much higher than what we projected. It's getting better. This is the only slide I have in here on the PAM allocation model and the reason why is -- I can bore you to death and your eyes would glaze over and you would have no idea what I'm talking about, I would probably have no idea what I'm talking about, I can just tell you that there is a mathematical formula, it takes about 20 inputs, which you will see is -- is on workload requirements, the personnel policies, performance objectives, roadway characteristics. Examples of those. How long does it take to write a report? How long does it take to write a crash? Desired levels of service, proactive versus Meridian City Council Meeting Agenda January 7, 2020 – Page 22 of 552 Meridian City Council Work Session December 10, 2019 Page 18 of 23 reactive, which is what you saw in that last slide . Types of roads. Miles of roads. Mile -- or speed limits of roadways. And, then, the personnel policies are actual time officers are available. You know, how -- how much obligated vacation time are they allowed under city policy, because that's when they are not here to work. How many hours are they at training, which they are not available for calls for service. That's plugged in there. And, then, it outputs the number of patrol officers and traffic officers that's expected to run the city based upon those -- those inputs. I will tell you three of you probably don't care anymore, so three of you that are staying with us and, then, the three Council that are coming on board, if you really want to look at what happens behind the scenes, the best thing I could have you do is come to our office, sit down with our crime analysis group and we will explain it to you, walk us through it, and show you how it works. It's -- it's not really magic. It's an Excel spreadsheet based upon a mathematical equation that's been adopted for 22 years. So, that's all you're going to get on the PAM model this year. Took me two years to figure out to keep it brief , but I guess third time is a charm; right? Once you plug in all of the inputs, this is the output that we currently get . It's 90.5. Now, what does that mean? Well, when you go back and look at what it was indicating what we needed last year, we adopted all but three and, then, this year it's -- it's indicating an additional two. So, right now we are five down what it says for allocated staffing for patrol. I will tell you, though, that this is just the numbers that are appropriate. These aren't the numbers that are necessarily fielded right now. We currently have eight officers in academy. We are currently working on filling eight additional slots for the April academy. We will be offering -- or making job offers for them in -- in January and five additional openings of patrol officers, a couple officers on light duty, one officer on over a year military leave. So, when you start doing all that we are about 30 officers down currently. Kind of jumped the gun a little bit, but those are the -- those are the numbers. I guess we will see if I had it right or not. We have 13 openings, so the eight and the five that we are working on. Three openings are on the non-sworn professional side. Current background eight people -- eight officers in the current Meridian-Nampa joint police academy, that's academy number two, and, then, the academy number three is slotted for April 2020. This is the time where we just want to recognize some of our g reat people. Because of our growth we have created a training division . If you will recall back in the budget workshops you approved a training sergeant position and that went to -- excuse me. That went to Sergeant Tara Smith and so there is a picture of her. Training corporal is Justin Northway. And, then, patrol troll Sergeant was Kyle Ludwig. We have had some promotions and assignment changes. We just wanted to give you a picture and some names of a couple people that moved up into detective . Steve Hansen. Matthew Ferronato. Just for the record Matthew's nephew is one of our CSOs, community service officers, who is slotted for the academy -- the patrol academy in April, which is kind of what we had in mind when we put community service office rs in place is we could build them up to be a police officer. He's going to go to the academy in April. First one. A lot of pressure on him being the first one. Laura Curley is our senior crime analysis. She was promoted within the agency. And, then, of course, we had to have Stephany on here. It ends with Stephany. She is our public information officer. If you recall this is not -- this is a position that took me a year to fill. I don't know why it took us nearly a year to fill when you had the best candidate within your own ranks. Meridian City Council Meeting Agenda January 7, 2020 – Page 23 of 552 Meridian City Council Work Session December 10, 2019 Page 19 of 23 De Weerd: Great question. Lavey: Yeah. Well, I think I have -- that -- that question has been thrown back at me a couple times, so I can acknowledge that it takes a while for us to get it. Since then Stephany has been very active in both the police and the fire side . Crazy busy, but one of the things that we are getting ready to launch here in January is a public outreach forum and it is through Nixle, but here is just some of the current things that we currently have going on as far as contact -- social media contact with our -- our citizens and, then, this is the Nixle. You will be able to opt into this to get anything put out by the police department, public press releases, missing persons, emergency information, whatever we want to send out. If people are interested in -- you can get some options at the top here. If people are interested in it they can opt in, so they are not getting annoyed by us sending them things. It's their choice and if it gets to be too much they can opt out just as easily. More for that will be coming in January. And I didn't put their pictures in here, but just to give some advance notice, in the next three weeks we are doing command staff rotations. This is a scary time for me, because I have adapted to the people in their positions and their strengths and it's hard when you -- when you reassign, because you have that learning curve, but I think it -- ultimately it's what's best for the department. It's certainly what's best for the staff, because it gives them a chance to grow and work on some of their succession planning, but that just gives you an idea of where everybody's going to be and if you see down at the bottom, you will have special projects lieutenant. This is a temporary assignment and this is going to be an assignment while we go through our capital projects and, then, he will be assigned to patrol afterwards. But kind of segues into my next slide here. We currently have four capital projects going on in the police department. We had the -- I guess I probably should go in order. It's on the slide. It would make more sense. The department remodel, the parking lot expansion of the main building, the public safety training service, scenario village, and the new substation northwest precinct. Just to give you an idea of where we are at on those. Parking lot expansion, the conceptual design has been completed and the work will start in the spring. The public safety academy, I think there is an RFP being prepared for the construction manager. They have worked in designing it, but they haven't solidified the plans yet, because they want to get a construction manager on board to have true costs and more realistic costs as their -- as their final designing it. The new substation, we are supposed to have contract legal work in our hands this week , then, I will turn it over to Bill's office and purchasing, so they can start reviewing it. Their timeline out there is a February break ground and a late summer, early fall move in . And, then, the remodel is -- is attached to the scenario village and we are going to use the same construction crews and so we will actually start the scenario village and, then, move into the police department afterwards. The capital replacement on the body worn cameras, if you recall you approved a third generation body worn camera. Not only will they give better sound and better resolution, it has gunfire detection, which means that if it hears gunfire it will automatically turn the camera on 30 seconds from the buffer, so any officer that shoots their firearm would -- that would be captured on video, whether they wanted to turn it on or not. It has camera location, so if you -- it's kind of like where's my iPhone? So, if you lose it you can actually track it and we can go retrieve it and if we can't retrieve it we can retrieve the data off of it, even if we can't locate the camera. So, those are some of the Meridian City Council Meeting Agenda January 7, 2020 – Page 24 of 552 Meridian City Council Work Session December 10, 2019 Page 20 of 23 -- the significant things on it. Oh, it has GPS tracking, too, so we know where the officers are at. So, it's an officer safety function as well. Those are being deployed mid January. And I just wanted to talk briefly on the -- this focus area on the safe, healthy, and secure. We have eight tactics that's listed under this, but I just wanted to give some highlights on three of them, because we have done some significant work. So, under the traffic safety strategies we have covered focusing on educating our community on traff ic laws. This includes Alive At 25, Mayor's Senior Advisory Group on safe driving, defensive driving. Specialized and mobilization initiatives such as aggressive driving, seatbelts. DUIs. School zone violations. Special traffic enforcement. Crosswalks. And, then, our hands free ordinance educational stops. Under crime prevention, under the apartment community crime prevention program it's 60 percent complete. We have sent Sarah Herrick to CPTED for multi-housing units and she's rolling out a three phase approach for crime prevention within our apartment communities. And, then, on our communication plan, it is currently 50 percent complete. It's kind of probably one of the things that we noticed about Stephany is when we started asking her in the interview about a communication plan, she threw it on the table and said here you go. So, it will be included in the packets for new council on the 20th and , then, we will make sure that it's in the hands of all when it's ready to go. I think we will end it there. There is just so many things that we have covered over the year that when I was sitting down with Stephan y we just kind of had to grab some snapshots of some of the things. Otherwise, I would be here all night and you don't want to listen to me all night. So, I thank you for the time and I welcome any comments or questions you may have of me or anything that you would like for me to take back to our members. De Weerd: Thank you, chief. Council, any questions? Mrs. Little Roberts. Little Roberts: Madam Mayor. No questions, but thank you, chief. Thank you for your report. Thank you for all that you and your team do for this community. It has truly been -- and I'm not a person that cries, so this is interesting. It's truly been an honor to work with you and your team. Lavey: Thank you. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Jeff, thanks for the report. The first the part I think to take back kind of echoes Council Member Little Roberts' comments and that's -- that's thank you. In a day and age where law enforcement is so unfairly criticized and every question -- every decision questioned, I think the Meridian Police Department continues to rise above and really serve our community and that -- it kind of gets to maybe a suggestion that speaks to 4-A- 4, which talks about the perception of public safety in our community and just a thought for KPIs is to also maybe include in that report the amount of complaints that we receive, because as I understand it's fairly low and I think it's something that is really worth celebrating and the fact that it's already really low, but I know that that's not low enough Meridian City Council Meeting Agenda January 7, 2020 – Page 25 of 552 Meridian City Council Work Session December 10, 2019 Page 21 of 23 for the department, would be a great way to communicate to our citizens that we take the feedback seriously and we are always working to improve despite being really, really exemplary. Lavey: Madam Mayor and Councilman Cavener, that's -- that's a good suggestion and you're absolutely correct, I think over the years you have me report that when we added ,body worn cameras our complaints dropped to 67 percent. I can tell you that we have not been successfully -- or not even been sued for excessive force or wrongful arrests . Something that we are -- we are quite proud of. When you do get the complaints, once you offer to let them see the video, they disappear, you know, and we are human, so occasionally we do have some complaints, we do have some professionalism, rudeness type complaints where the officers could have done a much better job and we admit it, we take it as a training opportunity and we move on. We track every single complaint that comes in our department, we just don't put it out forward facing, so that it would be a discussion, but I don't see that as long as it didn't have any personal information and I don't see that it's -- it's protected by any means. So, we will take that under -- I looking over my shoulder, because Stephany has always got a notebook and she's always writing everything down. Anytime I say anything she's writing it down, but I noticed that she was typing in her phone, because she doesn't have her notebook with her. Right? You were writing on the phone, though. There you go. That's why when you were talking I was looking over my shoulder to see if she was capturing it and she was. So, thank you, we will take that under -- De Weerd: Okay. Any -- anything else? Yeah. I will echo what Council Member Little Roberts and Milam said, we appreciate the work of your department and if -- it's mind boggling when you start looking at the data and you look at the number of openings you still have, you have some great staff and they are doing a phenomenal job and just let them know how much we appreciate that. Lavey: I will do that. Thank you, Mayor. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Excellent job. Those numbers are amazing. I need to ask you a favor, since I won't be -- have a chance to go there, can you give everybody a hug for me in the department? De Weerd: Oh, yeah, I want to be there. Lavey: Every single person? Milam: Yeah. Meridian City Council Meeting Agenda January 7, 2020 – Page 26 of 552 Meridian City Council Work Session December 10, 2019 Page 22 of 23 Lavey: Actually -- actually, that could be doable, because in February -- you only have to wait until February. In February we have something special for all the members -- all the command staff, so I may not be able to hug every single one of them, but I can get one night with him. Milam: All right. Thank you. De Weerd: Thank you, chief. Lavey: Thank you. Item 6: Action Items A. Public Works: Request to Provide Water Service to Un -Annexed Property at 5060 S. Locust Grove Rd. De Weerd: Item 6-A is under our Public Works Department and I will turn this over to Warren. Stewart: Madam Mayor, Members of the Council, this next -- excuse me. This next item is a request by Morgan Holmes, who is developing, essentially, ten acres on 5060 South Locust Grove. It's just south of Amity and Locust Grove. The intersection there. They are in the process of going through the city to basically deve lop a subdivision on that ten acre area of ground. I have asked that you all get some additional information there, which, really, the two pieces of information that I gave you was the ordinance language that we changed after the Butte Fence -- when they came in and did this we decided to make some changes to make the process a little bit more thorough and straightforward and I gave you that information so you would know that we have followed the process and in this case they are actually -- because those two -- those two five acre parcels are now vacant. They have gone ahead to the county and started construction on one of the homes and they are going to include that in the overall subdivision when they go through that process, but in the meantime, they would like to connect up to the water -- the water line that runs right in front of the property and not drill a well and, then, have to abandon that well in a few months when they are able to incorporate that into their subdivision and come into the city. So, this is really a request for them to connect this one home that they are in the process of constructing to our water system prior to taking the entire development through the entitlement process and, essentially, bringing it into the city as part of the -- the overall subdivision and we met -- not only has Public Works looked at this, but I met with all the other departments, talked to them to see if there was any issues or concerns or conditions that they would want to place on this particula r -- in this scenario and, essentially, everybody was pretty supportive. I think everybody was, in fact, supportive of letting this one move forward, it seemed pretty -- pretty straightforward. They are going to come in, they are going to do the right thing and, basically, allowing this connection seems like the right thing to do, as long as certain conditions are met. You see in the letter, the memorandum that we put together, a lot of those conditions are -- are iterated there. If you approve or give us direction tonight to go ahead, we will, then, Meridian City Council Meeting Agenda January 7, 2020 – Page 27 of 552 Meridian City Council Work Session December 10, 2019 Page 23 of 23 prepare the agreement, which will ultimately have to come back for the approval of this Council and that's where we will -- we will finalize all those conditions and make sure that everything is in there. But we are really here just seeking direction from you. Do you want us to go ahead, move forward at this point and put an agreement together. And with that I will stand for questions. De Weerd: Okay. Council? Palmer: Madam Mayor? De Weerd: Mr. Palmer. De Weerd: Do you want head nods or a motion? Or commentary from everybody? Stewart: I don't know if maybe, Bill, that's -- I don't know if we need a motion or if we just need direction to go ahead and prepare the agreement that we will have to come back later for approval. Nary: Madam Mayor, Members of the Council, direction is fine, because we are going to have to prepare an agreement and bring that back for approval. So, if there is no objection from the Council we can move forward. De Weerd: Okay. Council, all thumbs up? Okay. Very good. Thank you, Warren. Okay. We are at the end of our work session agenda. I would entertain a motion to adjourn. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Move that we adjourn. Cavener: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 5:50 P. M. (AUDIO RIDING ON FILE OF THESE PROCEEDINGS) MAYOR TAMMY DE WEERD ATTES . zIS JOM90,N --C>� CLERK DA E APPROVED ;RPXED q(JG\� csl, E IDIANt— �OAHO SEAL / ( j4/�SIDIZIAN?- DAHO CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 A Item Title: Approve Minutes of November 26, 2019 City Council Work Session Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.A . Presenter: Estimated Time for P resentation: 0 Title of I tem - Appr ove M inutes of November 26, 2019 City C ouncil Work Session AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/2/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 3 of 261 Meridian City Council Work Session November 26, 2019 Page 31 of 31 Milam: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 5:57 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYbR-TAKYY DE WEERD _DteoAu� ATE APPROVED W �s r r 's 0 ('iiv of C I JO OIN----QTY CLER IDAHO SEAL orthe TRE �.. E IDIAN*,----- (::�V, 11 DAH i, 0 CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 B Item Title: Approve Minutes of November 26, 2019 City Council Regular Meeting Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.B . Presenter: Estimated Time for P resentation: 0 Title of I tem - Appr ove M inutes of November 26, 2019 City C ouncil Regular M eeting AT TAC HM E NT S: Description Type Upload D ate Meeting Minutes Minutes 12/2/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 35 of 261 Meridian City Council November 26, 2019 Page 58 of 58 De Weerd: Do I have a second? Cavener: Second. De Weerd: I have a motion and a second to come out of Executive Session. All those in favor say aye. All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we adjourn. Cavener: Second. De Weerd: I have a motion and a second to adjourn. All those in favor? All ayes. MOTION CARRIED: FIVE AYES. ONE ABSENT. MEETING ADJOURNED AT 9:36 P.M. (AUDIO RECORDING ON FILE OF THESE PROCEEDINGS) MAYOR TA DE WEERD DATE APPROVED .iP-1ED AUGUST. ATTEST: EIDIADAHO N,+-- CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 C Item Title: Final Order for Stapleton Subdivision NO. 1 (H-2019-0117) By C4 Land, LLC. Located at 4435 S. Meridian Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.C . Presenter: Estimated Time for P resentation: 0 Title of I tem - F inal Order for S tapleton S ubdivision No. 1 (H-2019-0117) by C 4 L and, L L C, L ocated at 4435 S . M eridian Rd. AT TAC HM E NT S: Description Type Upload D ate Order F indings/Orders 12/4/2019 E xhibit A E xhibit 12/4/2019 E xhibit B E xhibit 12/4/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 94 of 261 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR STAPLETON SUB 1 – FP H-2019-0117 Page 1 of 3 BEFORE THE MERIDIAN CITY COUNCIL HEARING DATE: DECEMBER 3, 2019 IN THE MATTER OF THE REQUEST FOR FINAL PLAT CONSISTING OF 53 BUILDING LOTS AND 7 COMMON LOTS ON 9.37 ACRES OF LAND IN THE R-15 ZONING DISTRICT FOR STAPLETON SUBDIVISION NO. 1 BY: C4 LAND, LLC APPLICANT ) ) ) ) ) ) ) ) ) ) ) ) ) CASE NO. H-2019-0117 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT This matter coming before the City Council on December 3, 2019 for final plat approval pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the Administrative Review is complete by the Planning and Development Services Divisions of the Community Development Department, to the Mayor and Council, and the Council having considered the requirements of the preliminary plat, the Council takes the following action: IT IS HEREBY ORDERED THAT: 1. The Final Plat of “PLAT SHOWING STAPLETON SUBDIVISION NO. 1, LOCATED IN THE E ½ OF THE SE ¼ OF SECTION 25, T.3N., R.1W., B.M., CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2020, HANDWRITTEN DATE: 11/26/2019, by CARL PORTER, PLS, SHEET 1 OF 5,” is conditionally Meridian City Council Meeting Agenda December 10, 2019 – Page 95 of 261 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR STAPLETON SUB 1 – FP H-2019-0117 Page 2 of 3 approved subject to those conditions of Staff as set forth in the staff report to the Mayor and City Council from the Planning and Development Services divisions of the Community Development Department dated December 3, 2019, a true and correct copy of which is attached hereto marked “Exhibit A” and by this reference incorporated herein, and the response letter from Laren Bailey, DevCo, a true and correct copy of which is attached hereto marked “Exhibit B” and by this reference incorporated herein. 2. The final plat upon which there is contained the certification and signature of the City Clerk and the City Engineer verifying that the plat meets the City’s requirements shall be signed only at such time as: 2.1 The plat dimensions are approved by the City Engineer; and 2.2 The City Engineer has verified that all off-site improvements are completed and/or the appropriate letter of credit or cash surety has been issued guaranteeing the completion of off-site and required on-site improvements. NOTICE OF FINAL ACTION AND RIGHT TO REGULATORY TAKINGS ANALYSIS The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. Meridian City Council Meeting Agenda December 10, 2019 – Page 96 of 261 Please take notice that this is a final action of the governing body of the City of Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an interest in real property which may be adversely affected by this decision may, within twenty- eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho Code§ 67-52. By action of the City Council at its regular meeting held on the 10 3"*" day of By: Tammy de __ " Mayor, Cit Meridian Copy served upon the applicant, Planning and Development Services Divisions of the Community Development Department and City Attorney. By: Dated: 15, • I d "C916 t 9 ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT FOR STAPLETON SUB I — FP H-2019-0117 Page 3 of 3 EXHIBIT A Page 1 HEARING DATE: 12/3/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0117 Stapleton Subdivision No. 1 LOCATION: 4435 S. Meridian Rd., in the SE ¼ of Section 25, Township 3N., Range 1W. I. PROJECT DESCRIPTION The Applicant proposes a Final Plat consisting of 53 building lots and 7 common lots on 9.37 acres of land in the R-15 zoning district. Alternative compliance to UDC 11-3H-4D.3b, which prohibits intermittent breaks in the berm/wall along SH-69, is also requested. II. APPLICANT INFORMATION A. Applicant: C4 Land, LLC – 4824 W. Fairview Ave., Boise, ID 83706 B. Owner: Same as Applicant C. Representative: Laren Bailey, DevCo – 4824 W. Fairview Ave., Boise, ID 83706 III. STAFF ANALYSIS Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary plat in accord with the requirements listed in UDC 11-6B-3C.2. There is one (1) fewer lot depicted in Block 2 that shown on the approved preliminary plat and substantially the same amount of common area; therefore, staff deems the final plat in substantial compliance with the approved preliminary plat as required. STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda December 10, 2019 – Page 98 of 261 Page 2 Alternative compliance is requested to UDC 11-3H-4D.3b (as allowed in UDC 11-3H-4D.4), which prohibits intermittent breaks in the berm/wall along SH-69 to allow two (2) breaks for pedestrian connections to the multi-use pathway along SH-69. The Applicant’s proposed substitute noise abatement is to wrap the concrete wall inward 60 feet along each side of the common lot containing the pathway to shield adjacent building lots from highway noise as shown on the landscape plan in Section V.C. Because pathways are desired for pedestrian connectivity and block faces over 750 feet are required to contain a pathway in order to extend up to 1,000 feet such as in this case, Staff is amenable to the Applicant’s proposal per the Findings in Section VII. IV. DECISION Staff: Staff recommends approval of the proposed final plat with the conditions noted in Section VI of this report. The Director approved the request for alternative compliance per the Findings in Section VII. V. EXHIBITS A. Preliminary Plat (date: 1/29/2019) Meridian City Council Meeting Agenda December 10, 2019 – Page 99 of 261 Page 3 B. Final Plat (date: 11/26/2019) Meridian City Council Meeting Agenda December 10, 2019 – Page 100 of 261 Page 4 Meridian City Council Meeting Agenda December 10, 2019 – Page 101 of 261 Page 5 Meridian City Council Meeting Agenda December 10, 2019 – Page 102 of 261 Page 6 C. Landscape Plan (dated: 11/27/19) Meridian City Council Meeting Agenda December 10, 2019 – Page 103 of 261 Page 7 Meridian City Council Meeting Agenda December 10, 2019 – Page 104 of 261 Page 8 Meridian City Council Meeting Agenda December 10, 2019 – Page 105 of 261 Page 9 Meridian City Council Meeting Agenda December 10, 2019 – Page 106 of 261 Page 10 D. Common Driveway Exhibits Meridian City Council Meeting Agenda December 10, 2019 – Page 107 of 261 Page 11 VI. CITY/AGENCY COMMENTS & CONDITIONS A. Planning Division Site Specific Conditions: 1. Applicant shall comply with all previous conditions of approval associated with this development (H-2018-0129, Development Agreement #2019-110907). 2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two years of the City Council’s approval of the preliminary plat (by May 21, 2021); or apply for a time extension, in accord with UDC 11-6B-7. 3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the accompanying acknowledgement signed and notarized. 4. The final plat prepared by Carl Porter, Sawtooth Land Surveying, LLC, dated 11/26/2019, included in Section VII.B shall be revised as follows: Meridian City Council Meeting Agenda December 10, 2019 – Page 108 of 261 Page 12 a. Note #7: Include recorded instrument number for ACHD license agreement. b. Note #8: Include recorded instrument number. c. Note #11: Include recorded instrument number for the Development Agreement (#2019- 110907). d. Note #14 – “. . . Lots 17 18 through 22, Block 2 . . .” e. Note #16: Include recorded instrument number of ACHD sidewalk easement. 5. The landscape plan prepared by Jensen Belts Associates, dated 11/27/19, shall be revised as follows: a. The gravel shoulder along SH-69/S. Meridian Rd. shall be a maximum of 10-feet wide; any area over 10 feet shall be landscaped with lawn or other vegetative groundcover in accord with UDC 11-3B-7C.5. 6. The top of the combination berm/wall constructed along SH-69 shall be a minimum of 10 feet higher than the elevation at the centerline of the state highway in accord with UDC 11-3H- 4D.2 as shown in the exhibit in Section V.C. 7. Future homes constructed in this development shall substantially comply with the conceptual elevations approved with H-2018-0129 included in the Development Agreement. 8. Building lots are limited to 30 lots until an approved secondary access is completed. 9. The building lots along the perimeter of the development adjacent to SH-69/S. Meridian Rd. shall be restricted to a single-story in height as proposed by the Developer in accord with the Development Agreement. 10. Prior to issuance of any Certificates of Occupancy within this phase of development, the SH-69/S. Meridian Rd. roadway improvements, 10-foot wide multi-use pathway and street buffer landscaping shall be constructed along the full length of the project boundary along SH-69/S. Meridian Rd. 11. All single-family attached structures shall comply with the design sta ndards listed in the Architectural Standards Manual. An application for Design Review shall be submitted and approved for all attached dwelling units prior to submittal of building permit applications. 12. All development within the Northwest gas pipeline easement shall comply with the Williams Gas Pipeline Developer’s Handbook. 13. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway within the street buffer along SH-69 prior to City Engineer signature on the final plat for the phase in which it is located; coordinate the details of the easement with Kim Warren, Park’s Department. 14. Address signage for emergency wayfinding purposes shall be provided at the public street for homes accessed by the common driveways on Lot 10, Block 1 and Lots 23 & 28, Block 2. 15. A perpetual ingress/egress easement is required to be filed with the Ada County Recorder for all common driveways, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easements shall be submitted to the Planning Division prior to signature on the final plat by the City Engineer. 16. All existing structures on the site shall be removed prior to City Engineer signature on the final plat. Meridian City Council Meeting Agenda December 10, 2019 – Page 109 of 261 Page 13 17. The wall along SH-69 shall be staggered with at least 2 feet variations at a minimum of every 300 linear feet as proposed by the Applicant in order to comply with UDC 11 -3H- 4D.3c to avoid a monotonous wall. 18. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat and/or development agreement does not relieve the Applicant of responsibility for compliance. B. Public Works Site Specific Conditions: 1. Applicant to revise the sewer mainline slope between SSMH A-4, SSMH A-3, and SSMH A- 2 (Sewer Line 'A' profile, on sheet C5.0 ) to have a maximum slope of 5.0%. 2. Applicant shall add a blow-off to the 8-inch water mainline stub in W Norwich Street (near lot 3, block 3). The water mainline stub in W Haniken Street does not meet minimum pressure in this phase as currently designed. Applicant must choose 1 of the 4 following options to resolve this deficiency: Option 1- Add a second water connection to Meridian Road via the walking path (lot 23, block 1); Option 2 - Connect the water mains between W Hanicken Street & W Norwich Street via the common drive (lot 23, block 2); Option 3 - Construct the water main in phase 1 up Solaris Avenue through the future phase and connect into Harris Street; or Option 4 – Remove the deficient lots (i.e. Lots 13-27, Block 2 and Lots 2-4, Block 5) from the boundary of the plat. 3. The street light plan submitted with this application appears to meet design requirements based on a preliminary review. A future streetlight installation agreement is required for the required streetlights on Meridian Road. 4. There is significant amounts of earth moving/fill on this site; per General Condition #18, the Applicant shall be required to submit compaction test results for the development prior to issuance of building permits. General Conditions: 5. Sanitary sewer service to this development is available via extension of existing mains adjacent to the development. The applicant shall install mains to and through this subdivision; applicant shall coordinate main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 6. Water service to this site is available via extension of existing mains adjacent to the development. The applicant shall be responsible to install water mains to and through this development, coordinate main size and routing with Public Works. 7. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A. 9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat. Meridian City Council Meeting Agenda December 10, 2019 – Page 110 of 261 Page 14 10. The City of Meridian requires that the owner post with the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The applicant shall be required to enter into a Development Surety Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 11. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, and water infrastructure for a duration of two years. This surety amount will be verified by a line item final cost invoicing provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-1-4B. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 19. The engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be installed at developer’s expense. Final design shall be submitted as part of the development plan set for approval, which must include the location of any existing street lights. The Meridian City Council Meeting Agenda December 10, 2019 – Page 111 of 261 Page 15 contractor’s work and materials shall conform to the ISPWC and the City of Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and Utility Coordinator at 898-5500 for information on the locations of existing street lighting. 23. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20 -feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to signature of the final plat by the City Engineer. 24. Applicant shall be responsible for application and compliance with and NPDES permitting that may be required by the Environmental Protection Agency. 25. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at (208)888-5242 for inspections of disconnection of services. Wells may be used for non- domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources. 26. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for abandonment procedures and inspections. 27. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to development plan approval. 28. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda December 10, 2019 – Page 112 of 261 Page 16 VII. Findings Alternative Compliance (UDC 11-5B-5E) Required Findings: In order to grant approval for an Alternative Compliance application, the Director shall determine the following: 1. Strict adherence or application of the requirements are not feasible; or Staff finds that strict adherence or application of the requirements of UDC 11-3H-4D.3b, which prohibit intermittent breaks in the berm/wall along SH-69, is not feasible due to the requirement for pathways to be provided for pedestrian connectivity and for block faces to extend up to 1,000 feet in length. 2. The alternative compliance provides an equal or superior means for meeting the requirements; and Staff finds the proposed alternative means of compliance (wrapping the sound wall inward 60 feet along each side of the common lot containing the pathway to shield adjacent building lots) provides an equal means for meeting the requirements in UDC 11-3H-4D.3b. 3. The alternative means will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties. Staff finds the alternative means of complying with UDC 11-3H-4D.3b will not be materially detrimental to the public welfare or impair the intended uses and character of surrounding properties and will allow for pedestrian access to the multi-use pathway along SH-69 in more locations other than just at the quarter mile. Meridian City Council Meeting Agenda December 10, 2019 – Page 113 of 261 1 Charlene Way From:Laren Bailey <laren@congergroup.com> Sent:Tuesday, December 03, 2019 1:03 PM To:Sonya Allen; Adrienne Weatherly; Charlene Way; Chris Johnson Cc:Bill Parsons; Bruce Freckleton Subject:RE: Stapleton Sub. 1 - ALT, FP H-2019-0117 Staff Report for 12/3 Council Mtg External Sender - Please use caution with links or attachments. Sonya, We agree with the staff report and conditions of the final plat. Thank you From: Sonya Allen <sallen@meridiancity.org> Sent: Wednesday, November 27, 2019 11:30 AM To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way <cway@meridiancity.org>; Chris Johnson cjohnson@meridiancity.org> Cc: Bill Parsons <bparsons@meridiancity.org>; Laren Bailey <laren@congergroup.com>; Bruce Freckleton bfreckleton@meridiancity.org> Subject: Stapleton Sub. 1 - ALT, FP H-2019-0117 Staff Report for 12/3 Council Mtg Attached is the staff report for the proposed final plat for Stapleton Sub. 1. This item is scheduled to be on the City Council agenda on December 3rd . The hearing will be held at City Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any questions. Laren - Please submit a written response to the staff report to the City Clerk’s office (cityclerk@meridiancity.org ) and me asap prior to the meeting. Thanks, Sonya Allen | Associate Planner City of Meridian | Community Development Dept. 33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642 Phone: 208-884-5533 | Fax: 208-489-0578 Built for Business, Designed for Living All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law, in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law. EXHIBIT B Meridian City Council Meeting Agenda December 10, 2019 – Page 114 of 261 `E IDIAN*,----- �WlIZ�J CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 D Item Title: Findings of Fact, Conclusions of Law for Waterwalk (H-2019- 0111) By dbURBAN Communities. Generally located on the West Side of N. Eagle Rd, North of E. Franklin Rd. Meeting Notes: 9' I TEM SHEET C ouncil Agenda I tem - 3.D . Presenter: Estimated Time for P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for Waterwalk (H-2019-0111) by dbURB AN Communities, Generally L ocated on the West S ide O f N. Eagle Rd., North of E . F ranklin Rd. AT TAC HM E NT S: Description Type Upload D ate F indings F indings/Orders 12/4/2019 E xhibit A E xhibit 12/4/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 115 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0111 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Rezone of 6.03 Acres of Land from the I-L to the C-G Zoning District, by dbURBAN Communities. Case No(s). H-2019-0111 For the City Council Hearing Date of: December 3, 2019 (Findings on December 10, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 3, 2019, incorporated by reference. The conditions are concluded to be Meridian City Council Meeting Agenda December 10, 2019 – Page 116 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0111 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for Rezone is hereby approved with the requirement of a Development Agreement per the conditions of approval in the Staff Report for the hearing date of December 3, 2019, attached as Exhibit A. D. Notice of Applicable Time Limits Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 3, 2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 117 of 261 By action of the City Council at its regular meeting held on the Q day of Decz I%j(X; 2019. COUNCIL PRESIDENT JOE BORTON VOTED COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED k,,9 COUNCIL MEMBER TY PALMER VOTED . D COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tammy eerd Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By:NAw-Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0111 \k)0Ae�rU-YA V_ - 3 - EXHIBIT A Page 1 HEARING DATE: 12/3/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0111 Waterwalk LOCATION: West side of N. Eagle Rd., north of E. Franklin Rd., in the SE ¼ of Section 8, Township 3N., Range 1E I. PROJECT DESCRIPTION Rezone of 6.03 acres of land from the I-L to the C-G zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 5.18 acres (6.03 acres with adjacent right-of-way) Future Land Use Designation Commercial Existing Land Use Vacant/undeveloped land Proposed Land Use(s) Hotel/office Current Zoning I-L (Light Industrial) Proposed Zoning C-G (General Retail and Service Commercial) Lots (# and type; bldg/common) NA Amenities NA Physical Features (waterways, hazards, flood plain, hillside) Hillside/topography (the property slopes down from Franklin and Eagle Roads) Neighborhood meeting date; # of attendees: September 9, 2019; one (1) attendee History (previous approvals) ROS #3048; Annexation Ord. 754 (1997, Michael & Michelle Murasko); ROS #8999 (adjusted boundary of site for the dedication of N. Olson Ave.) Meridian City Council Meeting Agenda December 10, 2019 – Page 119 of 261 Page 2 B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) Yes  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) N. Olson Ave. (local street) Stub Street/Interconnectivity/Cross Access None existing Existing Road Network Existing Arterial Sidewalks / Buffers There is no existing sidewalk or buffers along N. Olson Ave. Wastewater  Distance to Sewer Services 0  Sewer Shed Five Mile Trunkshed  Estimated Project Sewer ERU’s See application information  WRRF Declining Balance 13.75  Project Consistent with WW Master Plan/Facility Plan Yes Water  Distance to Water Services 0  Pressure Zone Three  Estimated Project Water ERU’s See application information  Water Quality Concerns None  Project Consistent with Water Master Plan Yes  Impacts/Concerns None Meridian City Council Meeting Agenda December 10, 2019 – Page 120 of 261 Page 3 C. Project Area Maps III. APPLICANT INFORMATION A. Applicant/Representative: dbURBAN Communities – 3070 E. Franklin Rd., Meridian, ID 83643 B. Owner: Adler AB Owner V, LLC – 10250 W. Emerald St., Boise, ID 83704-8960 Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda December 10, 2019 – Page 121 of 261 Page 4 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper notification published 10/18/2019 11/15/2019 Radius notification mailed to properties within 300 feet 10/15/2019 11/12/2019 Public hearing notice sign posted 10/24/2019 11/15/2019 Nextdoor posting 10/15/2019 11/12/2019 V. STAFF ANALYSIS The land proposed to be rezoned from the I-L (Light Industrial) to the C-G (General Retail and Service Commercial) zoning district is designated on the Comprehensive Plan Future Land Use Map (FLUM) as Commercial; the proposed zoning is consistent with the FLUM designation. A legal description for the rezone area is included in Section VII.A, which includes additional land to the centerline of N. Olson Ave. and section line N. Eagle Rd./SH-55 respectively. The City may require a Development Agreement (DA) in conjunction with a rezone pursuant to Idaho Code section 67-6511A. In order to ensure future development in the C-G district is appropriate for this site develops, staff recommends a DA as a provision of the rezone with the provisions included in Section VIII. Note: The adjacent C-G zoned properties to the south (Parcel #S1108449800 & S1108449316) are also under the same ownership as the subject property. A. Future Land Use Map Designation (https://www.meridiancity.org/compplan) The Commercial designation provides for a full range of commercial and retail to serve area residents and visitors. Uses may include retail, wholesale, service and office uses, multi-family residential, as well as appropriate public uses such as government offices. The proposed extended stay hotel will provide temporary housing options for new residents and short term visitors; offices may also be developed on the site. B. Comprehensive Plan Policies (https://www.meridiancity.org/compplan):  “Require all new and reconstructed parking lots to provide landscaping in internal islands and along streets.” (2.01.04B) Parking lot landscaping in accord with the standards listed in UDC 11-3B-8C will be required with development of the site.  “Require landscape street buffers for new development along all entryway corridors.” (2.01.02E) A landscaped 35-foot wide street buffer is required adjacent to Eagle Rd./SH-55, an entryway corridor, with development.  “Consider needed sidewalk, pathway, landscaping, and lighting improvements with all land use decisions along SH-55.” (3.03.02Q) With development, a 10-foot wide multi-use pathway and pedestrian lighting will be required adjacent to Eagle Rd./SH-55 as set forth in UDC 11-3H-4C.3.  “Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) Access is proposed via N. Olsen Ave., a local street; no access is proposed via a collector or arterial street. Meridian City Council Meeting Agenda December 10, 2019 – Page 122 of 261 Page 5  “Implement the City’s Pathways Master Plan.” (5.03.01A) The Pathways Master Plan depicts a segment of the City’s multi-use pathway along the east boundary of this site adjacent to N. Eagle Rd. C. Proposed Use Analysis: The proposed hotel use is listed as a P/C (Principal/Conditional) use in UDC Table 11-2B-2 in the C-G zoning district subject to the specific use standards listed in UDC 11-4-3-23; certain accessory uses are allowed as noted. A conditional use permit is required for any hotel use that adjoins a residential district or an existing residence. There are no adjoining residential districts or uses on adjacent properties. Note: There is an existing residential structure on the adjacent property to the south under the same ownership at 3070 E. Franklin Rd. (Parcel #S1108449316); however, the property owner has informed Staff that the renter recently moved out and the property will no longer be used as a residence. In addition to a hotel, office (i.e. professional service) uses are also contemplated by the Applicant to develop on this site. Professional services as well as retail and restaurant uses are listed as principal permitted uses in the C-G district. Staff is amenable to any of these uses developing on this site; however, if any other uses are proposed, Staff recommends a new conceptual development plan is submitted and a modification to the DA is required. D. Site Plan: A conceptual site plan was submitted with the rezone application that depicts how the site to be rezoned may possibly develop with two (2) 4-story hotel buildings and associated parking; office uses are also contemplated which aren’t depicted on the plan. Because this layout is highly conceptual at this point and is anticipated to change in the future, Staff does not recommend it’s included in the Development Agreement. Detailed review of the site plan will take place with the CZC and DES applications; compliance with UDC and Fire Department standards is required. E. Existing Structures/Site Improvements: There are no existing structures or improvements on this site. F. Dimensional Standards (UDC 11-2): Future development is required to comply with the dimensional standards listed in UDC Table 11-2B-3 for the C-G district. Parking lot design shall comply with the standards in UDC Table 11-3C-5. G. Access (UDC 11-3A-3, 11-3H-4): One (1) full access is depicted on the conceptual development plan via N. Olsen Ave., a local street; no access is proposed or approved via E. Franklin Rd. or N. Eagle Rd./SH-55. Eagle Rd. is planned to be widened in this section in ITD fiscal year 2022 (July 2021-June 2022); additional right-of-way should be dedicated to ITD if necessary for the widening. Cross-access easements should be granted to adjacent commercial properties as set forth in UDC 11-3A-3A.2. H. Parking (11-3C-6) A total of 222 off-street parking spaces are depicted on the concept plan for the proposed use; a minimum of one space for every 500 square feet of gross floor area is required to be provided. Based on two (2) buildings at approximately 60,825 square feet each for a total of 121,650+/- square feet, a minimum of 243 spaces are required. Additional parking will need to be provided if the site develops as proposed on the concept plan. The design of the parking area and drive-aisles will also be required to comply with Fire Department requirements. Meridian City Council Meeting Agenda December 10, 2019 – Page 123 of 261 Page 6 I. Pathways (UDC 11-3A-8): The Pathways Master Plan and UDC 11-3H-4C.3 requires a 10-foot wide multi-use pathway on or adjacent to this site along N. Eagle Rd./SH-55 with a public use easement; pedestrian lighting and landscaping is also required per the standards listed in UDC 11-3H-4C.3. Coordinate the details of the pathway with Kim Warren, Park’s Dept. (208-888-3579). Landscaping is required to be provided adjacent to all pathways as set forth in UDC 11-3B-12C. A continuous internal pedestrian walkway that is a minimum of 5-feet in width is required to be provided from the perimeter sidewalk to the main building entrance(s) and should be distinguished from the vehicular driving surfaces through the use of pavers, colored or scored concrete, or bricks as set forth in UDC 11-3A-19B.4. J. Sidewalks (UDC 11-3A-17): Sidewalks are required to be provided with development in accord with the standards listed in UDC 11-3A-17. A minimum 5-foot wide attached sidewalk is required along N. Olsen Ave.; and a detached sidewalk is required along N. Eagle Rd./SH-55. In lieu of the sidewalk along Eagle Rd./SH-55, a detached 10-foot wide multi-use pathway should be provided. K. Landscaping (UDC 11-3B): Landscaping is required to be provided with development of this site in accord with UDC standards as follows: A minimum 35-foot wide street buffer is required to be provided along N. Eagle Rd./SH-55, an entryway corridor; and a minimum 10-foot wide street buffer is required to be provided along N. Olsen Ave., a local street, landscaped in accord with the standards listed in UDC 11- 3B-7C. All street buffers are required to be maintained by the property owner or business owner’s association as set forth in UDC 11-3B-7C.2b. Parking lot landscaping is required to be provided in accord with the standards listed in UDC 11-3B-8C. Landscaping is required to be provided adjacent to the multi-use pathway along Eagle Rd./SH-55 in accord with the standards listed in UDC 11-3B-12C. A landscape plan complying with the aforementioned standards shall be submitted with the CZC and DES applications. The Applicant should contact Elroy Huff, City Arborist, at 208-371-1755 to schedule an inspection for any existing trees that are proposed to be removed from the site; mitigation may be required for any existing healthy trees 4” caliper or greater that are removed from the site as set forth in UDC 11-3B-10C.5. L. Waterways (UDC 11-3A-6): There are no waterways on this site. M. Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. If fencing is proposed, a detail shall be submitted with the CZC and DES application. N. Utilities (UDC 11-3A-21): Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances with development. All development is required to be connected to the City’s water and sewer systems, unless otherwise approved by the City Engineer. Meridian City Council Meeting Agenda December 10, 2019 – Page 124 of 261 Page 7 In each development, provision of underground pressurized irrigation water is required as set forth in UDC 11-3A-15. O. Building Elevations Conceptual building elevations were submitted with this application as shown in Section VII.C (note: the east/west and north/south depictions are incorrect). Two (2) 4-story hotel buildings are proposed with building materials consisting of a mix of textures of cement board siding and stone veneer. The final design is required to be comply with the design standards listed in the Architectural Standards Manual. Because the site layout is conceptual at this point and may require reconfiguration of the structures, Staff does not recommend future development is tied to these elevations in the Development Agreement. P. Certificate of Zoning Compliance (CZC) and Design Review (DES): If approved, the applicant will be required to submit a CZC and DES application to establish the proposed use and to ensure all site improvements comply with the provisions of the UDC and the provisions in this report prior to construction, in accord with UDC 11-5B-1. A detailed site and landscape plan and elevations for future structures shall be submitted in accord with the provisions in Section VIII that comply with the standards listed in UDC 11-3A-19 and the Architectural Standards Manual. VI. DECISION A. Staff: Staff recommends approval of the Applicant’s request for a rezone with the requirement of a Development Agreement containing the provisions in Section VIII.A. B. The Meridian Planning & Zoning Commission heard these items on November 7, 2019. At the public hearing, the Commission moved to recommend approval of the subject RZ request. 1. Summary of Commission public hearing: a. In favor: Dustin Holt b. In opposition: None c. Commenting: None d. Written testimony: Matt Munger, Applicant’s Representative (in agreement with Staff recommendation) e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by Commission: a. Agreement that commercial makes sense for this area rather than industrial. 4. Commission change(s) to Staff recommendation: a. None 5. Outstanding issue(s) for City Council: a. None C. The Meridian City Council heard these items on December 3, 2019. At the public hearing, the Council moved to approve the subject RZ request. 1. Summary of the City Council public hearing: a. In favor: Dustin Holt b. In opposition: None c. Commenting: None Meridian City Council Meeting Agenda December 10, 2019 – Page 125 of 261 Page 8 d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. None 4. City Council change(s) to Commission recommendation: a. None Meridian City Council Meeting Agenda December 10, 2019 – Page 126 of 261 Page 9 VII. EXHIBITS A. Rezone Legal Description and Exhibit Map Meridian City Council Meeting Agenda December 10, 2019 – Page 127 of 261 Page 10 Meridian City Council Meeting Agenda December 10, 2019 – Page 128 of 261 Page 11 B. Conceptual Development Plan (NOT APPROVED) Meridian City Council Meeting Agenda December 10, 2019 – Page 129 of 261 Page 12 C. Conceptual Building Elevations (NOT APPROVED) Meridian City Council Meeting Agenda December 10, 2019 – Page 130 of 261 Page 13 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING 1. Rezone 1.1 A Development Agreement (DA) is required as a provision of rezone of this property. Prior to approval of the rezone ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of rezone ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the rezone. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall comply with the provisions contained herein. Office, hotel, retail and restaurant uses are allowed to develop on this site; any and all other uses shall require modification of this agreement and submittal of a conceptual development plan. b. Compliance with the specific use standards for hotel uses listed in UDC 11-4-3-23, Hotel or Motel, is required. The hotel use shall be consistent with the definition in Idaho Code §67- 4711. c. Direct access to N. Eagle Rd./SH-55 is prohibited; access shall be solely provided via N. Olsen Ave. in accord with UDC 11-3A-3. Cross-access easements shall be granted to adjacent commercial properties to the south as set forth in UDC 11-3A-3A.2. d. A 10-foot wide multi-use pathway is required on or adjacent to this site along N. Eagle Rd./SH-55 with pedestrian lighting and landscaping in accord with the standards listed in UDC 11-3H-4C.3 and 11-3B-12C. Coordinate the details of the pathway with Kim Warren, Park’s Dept. (208-888-3579). e. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway along N. Eagle Rd./SH-55 outside of any right-of-way for future planned expansion. f. A minimum 35-foot wide street buffer shall be provided with development along N. Eagle Rd./SH-55, an entryway corridor; and a 10-foot wide street buffer shall be provided with development along N. Olsen Ave., a local street, landscaped per the standards listed in UDC 11-3B-7C. g. All future development of the subject property shall comply with the City of Meridian ordinances in effect at the time of development. h. Right-of-way shall be dedicated to the Idaho Transportation Department as needed for the expansion of Eagle Rd./SH-55. i. A Certificate of Zoning Compliance and Administrative Design Review application is required to be submitted to the Planning Division for approval of the site design, building elevations and the use(s), prior to submittal of building permit applications. Development shall comply with the standards contained in the Architectural Standards Manual. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 A street light plan will need to be included in the design plans submitted to the City of Meridian. Street light plan requirements are listed in Section 6-7 of the City's Design Standards. Meridian City Council Meeting Agenda December 10, 2019 – Page 131 of 261 Page 14 2. General Conditions of Approval 2.1 The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single -point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.2 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be tiled per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.3 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.4 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.5 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 2.6 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.7 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.8 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.9 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.10 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. C. PARK’S DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/178844/Page1.aspx D. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/weblink8/0/doc/178821/Page1.aspx E. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/weblink8/0/doc/178833/Page1.aspx Meridian City Council Meeting Agenda December 10, 2019 – Page 132 of 261 Page 15 F. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=178372&dbid=0 G. FINDINGS Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 2. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the proposed rezone to C-G and future development of the site with an office and/or hotel is consistent with the FLUM designation of Commercial for this site and the applicable provisions of the Comprehensive Plan (see Section V.B. for more information). 3. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that the proposed map amendment to the C-G zoning district is consistent with the purpose statement for the commercial districts in UDC 11-2B-1 and is in close proximity Eagle Rd./SH-55 and I-84. 4. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. 5. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 6. The annexation (as applicable) is in the best interest of city. This finding is not applicable as the subject application is for a rezone, not an annexation. Meridian City Council Meeting Agenda December 10, 2019 – Page 133 of 261 IDIAN?- CITY CjQ/rE COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 E Item Title: Findings of Fact, Conclusions of Law for 840 E. Ustick Rd. (H- 2019-0098) By Scott Lamm. Located at 840 E. Ustick Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.E . Presenter: Estimated Time for P resentation: 0 Title of I tem - F indings of F act, C onclusions of L aw for 840 E . Ustick Rd. (H-2019-0098) by Scott L amm, L ocated at 840 E. Ustick Rd. AT TAC HM E NT S: Description Type Upload D ate F indings F indings/Orders 12/4/2019 E xhibit A E xhibit 12/4/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 134 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0098 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation of 2.29 Acres of Land with an R-2 Zoning District for 840 E. Ustick Rd., by Scott Lamm, Silver Maple Farms, LLC. Case No(s). H-2019-0098 For the City Council Hearing Date of: December 3, 2019 (Findings on December 10, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of December 3, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of December 3, 2019, incorporated by reference. The conditions are concluded to be Meridian City Council Meeting Agenda December 10, 2019 – Page 135 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0098 - 2 - reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning is hereby approved with the comments in the Staff Report for the hearing date of December 3, 2019, attached as Exhibit A. D. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of December 3, 2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 136 of 261 By action of the City Council at its regular meeting held on the day of (�eYl(1�QP 2019. COUNCIL PRESIDENT JOE BORTON VOTED�� COUNCIL VICE PRESIDENT LUKE CAVENER VOTED COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED COUNCIL MEMBER GENESIS MILAM VOTED MAYOR TAMMY de WEERD VOTED (TIE BREAKER) Mayor Tamm eerd AUG5Sr' Attest: Qp ,�o� 2 City ut E IDIAN'�" } ✓i Cler s SEAL ij Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: -- Dated: M ^( o -0>0(9 City C erk's Office 7y CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0098 , �j - 3 - EXHIBIT A Page 1 HEARING DATE: 12/3/2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0098 840 E. Ustick Rd. LOCATION: 840 E. Ustick Rd., in the SW ¼ of Section 31, Township 4N., Range 1E I. PROJECT DESCRIPTION Annexation of 2.29 acres of land with an R-4 (Medium Low-Density) zoning district request. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 2.29 including right-of-way; 2.09, exclusive of right-of-way Future Land Use Designation Low Density Residential (LDR: 3 or fewer units/acre) Existing Land Use Rural residential/agricultural (one single-family home) Proposed Land Use(s) No change (continue existing use) Current Zoning RUT in Ada County Proposed Zoning R-4 Lots (# and type; bldg/common) NA Amenities NA Physical Features (waterways, hazards, flood plain, hillside) None known Neighborhood meeting date; # of attendees: 8/20/19; 4 attendees History (previous approvals) None Meridian City Council Meeting Agenda December 10, 2019 – Page 138 of 261 Page 2 B. Community Metrics Description Details Page Ada County Highway District  Staff report (yes/no) No  Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) Existing residential driveway to E. Ustick Rd. (arterial street); no change proposed Stub Street/Interconnectivity/Cross Access None existing Existing Road Network Ustick Road is built to its ultimate configuration: 5-travel lanes, bike lanes, curb, gutter and sidewalk. Existing Arterial Sidewalks / Buffers There is sidewalk but no street buffer along E. Ustick Rd. Wastewater  Distance to Sewer Services 0  Sewer Shed Five Mile Trunkshed  Estimated Project Sewer ERU’s See application info.  WRRF Declining Balance 13.75  Project Consistent with WW Master Plan/Facility Plan Yes Water  Distance to Water Services 0  Pressure Zone Three  Estimated Project Water ERU’s See application info.  Water Quality Concerns None  Project Consistent with Water Master Plan Yes  Impacts/Concerns None Meridian City Council Meeting Agenda December 10, 2019 – Page 139 of 261 Page 3 C. Project Area Maps III. APPLICANT INFORMATION A. Applicant/Representative: Scott Lamm, Silver Maple Farms, LLC – 1217 E. Lone Creek Dr., ID 83616 B. Owner: Same as Applicant C. Contact: Same as Applicant Future Land Use Map Aerial Map Zoning Map Planned Development Map Meridian City Council Meeting Agenda December 10, 2019 – Page 140 of 261 Page 4 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper notification published 10/18/2019 11/12/2019 Radius notification mailed to properties within 300 feet 10/15/2019 11/12/2019 Public hearing notice sign posted 10/24/2019 11/18/2019 Nextdoor posting 10/15/2019 11/12/2019 V. STAFF ANALYSIS The land proposed to be annexed is designated on the Comprehensive Plan Future Land Use Map (FLUM) as Low Density Residential (LDR). The LDR designation allows for the development of single-family homes on large lots where urban services are provided. Uses may include single- family homes at gross densities of 3 dwelling units or less per acre. No development is proposed at this time; the existing single-family home on the property is proposed to remain. Annexation of the property into the City is requested due to the failure of the existing septic system and the need for connection to the City sanitary sewer system. The Applicant recently entered into an agreement with the City for extension of domestic water and sewer service outside Meridian city limits for the subject property (Inst. #2019-088366). This agreement allowed the property to hook up to City water and sanitary sewer service with disconnection from the private well and septic system. A provision of the agreement requires the property owner to apply for annexation of the property into the City. The Applicant requests an R-4 (Medium Low-Density Residential) zoning district for the subject property. The R-4 zoning district is consistent with the LDR designation for this site but could allow development to occur above 3 dwelling units per acre. Density is essentially dictated by the dimensional standards of the district (i.e. the minimum property size, resulting in how many lots can be developed on a property). The R-4 district requires a minimum property size of 8,000 square feet (s.f.). Because no development is proposed at this time, Staff recommends an R-2 (Low Density Residential) zoning district instead, which requires a minimum property size of 12,000 s.f., to ensure if/when the property redevelops in the future it’s consistent with the density envisioned for this area. With future redevelopment of the property, access via W. Ustick Rd. and access and interconnectivity with adjacent properties will be evaluated in accord with the provisions listed in UDC 11-3A-3; a detached sidewalk along Ustick Rd. may be required as set forth in UDC 11-3A- 17C; and a street buffer will be required along Ustick Rd. as set forth in UDC Table 11-2A-4 with landscaping per the standards listed in UDC 11-3B-7C. A legal description for the annexation area is included in Section VII.A. The City may require a Development Agreement (DA) in conjunction with an annexation and zoning request pursuant to Idaho Code section 67-6511A. Because no development is proposed at this time, Staff does not believe a DA is necessary if the property is zoned R-2 as recommended by Staff. However, if Commission/Council determines the requested R-4 zoning is appropriate, Staff recommends a DA is required to ensure future density is consistent with the LDR FLUM designation. In this case, the project should be continued to a subsequent hearing date to allow for Staff to prepare recommended DA provisions. Note: Meridian City Council Meeting Agenda December 10, 2019 – Page 141 of 261 Page 5 Staff discussed the R-2 zoning with the Applicant and the Applicant had no objection to the recommended zoning if a DA isn’t required. VI. DECISION A. Staff: Staff recommends approval of the Applicant’s request for annexation & zoning but instead of the requested R-4 zoning, Staff recommends an R-2 zoning district consistent with the LDR FLUM designation per the Findings in Section IX. If Commission/Council determines the requested R-4 zoning is appropriate, Staff recommends a DA is required to ensure future density is consistent with the LDR FLUM designation. In this case, the project should be continued to a subsequent hearing date to allow for Staff to prepare recommended DA provisions. B. The Meridian Planning & Zoning Commission heard these items on November 7, 2019. At the public hearing, the Commission moved to recommend approval of the subject AZ request with an R-2 rather than an R-4 zoning district. 1. Summary of Commission public hearing: a. In favor: Scott Lamm, Applicant b. In opposition: None c. Commenting: None d. Written testimony: Scott Lamm, Applicant (in agreement w/Staff recommendation); Alyssa & John Villanueva e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by Commission: a. R-2 vs. R-4 zoning. 4. Commission change(s) to Staff recommendation: a. None 5. Outstanding issue(s) for City Council: a. None C. The Meridian City Council heard this item on December 3, 2019. At the public hearing, the Council moved to approve the subject AZ request with an R-2 rather than R-4 zoning district. 1. Summary of the City Council public hearing: a. In favor: Scott Lamm b. In opposition: None c. Commenting: None d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. None 3. Key issue(s) of discussion by City Council: a. None 4. City Council change(s) to Commission recommendation: a. None Meridian City Council Meeting Agenda December 10, 2019 – Page 142 of 261 Page 6 VII. EXHIBITS A. Annexation & Zoning Legal Description and Exhibit Map Meridian City Council Meeting Agenda December 10, 2019 – Page 143 of 261 Page 7 Meridian City Council Meeting Agenda December 10, 2019 – Page 144 of 261 Page 8 VIII. CITY/AGENCY COMMENTS A. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177307&dbid=0 B. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177882&dbid=0 IX. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds annexation of the subject site with an R-2 zoning designation is consistent with the Comprehensive Plan LDR FLUM designation for this property (see Section V for more information). 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds that a map amendment to the R-2 zoning district is consistent with the purpose statement for the residential districts in UDC 11-2B-1 in that it will contribute to the range of housing opportunities available in the City consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds that the proposed zoning map amendment should not be detrimental to the public health, safety, or welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. Meridian City Council Meeting Agenda December 10, 2019 – Page 145 of 261 Q` /rE IDIAN*,----- (IZ �J CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 F Item Title: Sale Source Purchase Approval of ArmorMax Armor Plating for the Police Rescue Vehicle from International Armoring Corporation for an estimated amount not -to -exceed $79,000.00 Meeting Notes: c✓ I TEM SHEET C ouncil Agenda I tem - 3.F. Presenter: Estimated Time for P resentation: 1 Title of I tem - Appr oval of S ole S ource Purchase of Armor M ax Armor P lating for the Police Rescue Vehicle from International Amoring Corporation for an E stimated Amount Not-to- Exceed $79,000.00 T he Not-to-E xceed amount for this services is estimated to be $79,000.00. F inal P O to be brought back to C ouncil for approval when ready. AT TAC HM E NT S: Description Type Upload D ate Council Memo C over Memo 12/5/2019 S ole Source Form C over Memo 12/6/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 146 of 261 Page 1 Memo To: C.Jay Coles, City Clerk From: Keith Watts, Procurement Manager CC: Shawn Harper, Jeff Lavey Date: 12/5/2019 Re: December 10th City Council Meeting Agenda Item The Purchasing Department respectfully requests that the following item be placed on the December 10th City Council Consent Agenda for Council’s consideration. Approval of Sole Source purchase of ArmorMax armor plating for the Police Rescue Vehicle from International Amoring Corporation. The Not-to-Exceed amount for this services is estimated to be $79,000.00. Final PO to be brought back to Council for approval when ready. Recommended Council Action: Approval of advertisement for Sole Source Purchase in the local paper 14 days prior to purchase and authorize the Purchasing Department to issue a Purchase Order for Council’s consideration at the conclusion of the notification period if no objection is received. Thank you for your consideration. City of Meridian Purchasing Dept. Meridian City Council Meeting Agenda December 10, 2019 – Page 147 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 148 of 261 Requestor (Print Name) e rt Manager Signature Council Approval Date: l 2 -16 - 2.o l q Purchasing Approval: Purchasing Manager Meridian City Council Meeting Agenda December 10, 2019 – Page 150 of 261 EIDIAN?- �J CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 G Item Title: Development Agreement for Inglewood Place Subdivision (H- 2019-0099) With The Pointe at Meridian, LLC. Located at 3250 E. Victory Rd. Meeting Notes: IYJ I TEM SHEET C ouncil Agenda I tem - 3.G. Presenter: S onya Allen Estimated Time for P resentation: 0 Title of I tem - Development Agreement for Inglewood Place S ubdivision (H-2019-0099) with T he Pointe at M er idian, L L C , L ocated at 3250 E . Victory Rd. Agreement between the City of Meridian and T he P ointe at Meridian, L L C for I nglewood Place Subdivision H-2019-0099 AT TAC HM E NT S: Description Type Upload D ate Development A greement-H-2019-0099 A greements / C ontracts 12/4/2019 E xhibit A-H-2019-0099 E xhibit 12/4/2019 E xhibit B -H-2019-0099 E xhibit 12/4/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 151 of 261 ADA COUNTY RECORDER Phil McGrane 2019-124424 BOISE IDAHO Pgs=69 HEATHER LUTHER 12/11/2019 12:48 PM CITY OF MERIDIAN, IDAHO NO FEE PARTIES: 1. City of Meridian 2, The Pointe at Meridian, LLC, Owner/Developer #3 = a Eel 3 1 1 I a aw Bi- I am MIF .31 • 0 or iciano, neremer caiieZ] 7f rT wnose add es s is 3 5 h. ad 44yvenue; Meridian, Idaho: 83b42 an The Pointe at Meridian, LLC, whose address is4859-S7+90-1A4, Salt Lake City, UT 84107, hereinafter called OWNER/DEVELOPER, 1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land in the County of Ada, State of Idaho, described in Exhibit "A", which is attached hereto and by this reference incorporated herein as if set forth in full, herein after referred to as the Property; and 1.2 WHEREAS, Idaho Code § 67-6511 A provides that cities may, by ordinance, require or permit as a condition of zoning that the Owner/Developer make a written commitment concerning the use or development of the subject Property; and 1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section 11-513-3 of the Unified Development Code ("UDC"), which authorizes development agreements upon the annexation and/or re -zoning of land; and 1.4 WHEREAS, Owner/Developer has submitted an application for Annexation and Zoning of 10.29 acres of land as shown in the attached Exhibit "A with C -C (Community Business) (3.76acres) andR-15 (Medium High Density Residential) (6.53 acres) Zoning Districts under the Unified Development Code, which generally describes how the Property will be developed and what improvements will be made; and 1.5 WHEREAS, Owner/Developer made representations at the public hearings both before the Meridian Planning & Zoning, Commission and before the Meridian City Council, as to how the Property will be developed and what improvements will be made; and DEVELOPMENT AGREEMENT - INGLEWOOD PLACE SUBDIVISION (H-2019-0099) PAGE 1 oi-- 7 Meridian City Council Meeting Agenda December 10, 2019 — Page 152 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 153 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 154 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 155 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 156 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 157 of 261 ACKNOWLEDGMENTS IN WITNESS WHEREOF, the parties have herein executed this agreement and made it effective as hereinabove provided. OWNER/DEVELOPER: The Pointe at Meridian, LLC CITY OF ME IAN AT T• Qeo AUG o�Pt By: 01 s� May y de Weerd C s J on, 1'`v g ID„ > �ID�H� STATE OF C)u SEAL ss: County of S W !- ) FR Tg0v- J On this i (ay of p p; 2019, before me, the undersigned, a Notary Public in and for said State, personally appeared S-,�,_s known or identified tome to be the Pt!`C ,` ��P,K of The Pointe at Meridian, LLC, and the person who signed above and acknowledged to me that she executed the same on behalf of said corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate first above written. (SEAL) ;- �iT,:,NANCY HALE LAROQUE NOTARY PUBLIC •STATE OF UTAH COMMISSION* 696540 ";;" COMM. Exp. 08-18-2021 STATE OF IDAHO ss County of Ada Notary Public f U,kc PcAA —y Eat c� LY Residing at: _ P� [ My Commission Expires: I -9 On this JOAO day of L)(�1`. , Y%)OeX , 2019, before me, a Notary Public, personally appeared Tammy de Weerd and Chris Johnson, know or identified to me to be the Mayor and Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument of behalf of said City, and acknowledged to me that such City executed the same. IN WITNESS WHEREOF I have hereunto set my hand and affixed my official seal the day and year in this certificate first a Mv �.31 qUA WAY COMMISSION #67390 (SEA) NOTARY PUBLIC Notary Public r Idaho STATE OF IDAHO Residing at: (_� MY COMMISSION EXPIRES 3/28/22 Commission expires: $ -XS -c10�,a DEVELOPMENT AGREEMENT- INGLEWOOD PLACE SUBDIVISION (H-2019-0099) PAGE 7 OF 7 EXHIBIT A Inglewood Place Subdivision H-2019-0099 Page 1 Annexation & Zoning Legal Descriptions and Exhibit Meridian City Council Meeting Agenda December 10, 2019 – Page 159 of 261 Inglewood Place Subdivision H-2019-0099 Page 2 Meridian City Council Meeting Agenda December 10, 2019 – Page 160 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0099 - 1 - CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER In the Matter of the Request for Annexation of 10.29 Acres of land with the C-C (3.76 Acres) and R-15 (6.53 Acres) Zoning Districts; Preliminary Plat Consisting of Eight (8) Building Lots and One 1) Common Lot on 8.84 Acres of Land in the C-C and R-15 Zoning Districts; and Conditional Use Permit for a “Nursing or Residential Care Facility” Consisting of 86 Dwelling Units on 3.48 Acres of Land in the R-15 Zoning District, by James Petersen, The Pointe at Meridian, LLC. Case No(s). H-2019-0090 For the City Council Hearing Date of: November 12, 2019 (Findings on November 26, 2019) A. Findings of Fact 1. Hearing Facts (see attached Staff Report for the hearing date of November 12, 2019, incorporated by reference) 2. Process Facts (see attached Staff Report for the hearing date of November 12, 2019, incorporated by reference) 3. Application and Property Facts (see attached Staff Report for the hearing date of November 12, 2019, incorporated by reference) 4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing date of November 12, 2019, incorporated by reference) B. Conclusions of Law 1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503). 2. The Meridian City Council takes judicial notice of its Unified Development Code codified at Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps. 3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A. 4. Due consideration has been given to the comment(s) received from the governmental subdivisions providing services in the City of Meridian planning jurisdiction. 5. It is found public facilities and services required by the proposed development will not impose expense upon the public if the attached conditions of approval are imposed. 6. That the City has granted an order of approval in accordance with this Decision, which shall be signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the Community Development Department, the Public Works Department and any affected party requesting notice. Meridian City Council Meeting Agenda November 26, 2019 – Page 97 of 352 EXHIBIT B Meridian City Council Meeting Agenda December 10, 2019 – Page 161 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0099 - 2 - 7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the hearing date of November 12, 2019, incorporated by reference. The conditions are concluded to be reasonable and the applicant shall meet such requirements as a condition of approval of the application. C. Decision and Order Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that: 1. The applicant’s request for annexation and zoning, preliminary plat and conditional use permit is hereby approved per the conditions of approval in the Staff Report for the hearing date of November 12, 2019, attached as Exhibit A, with the requirement of a Development Agreement. D. Notice of Applicable Time Limits Notice of Preliminary Plat Duration Please take notice that approval of a preliminary plat, combined preliminary and final plat, or short plat shall become null and void if the applicant fails to obtain the city engineer’s signature on the final plat within two (2) years of the approval of the preliminary plat or the combined preliminary and final plat or short plat (UDC 11-6B-7A). In the event that the development of the preliminary plat is made in successive phases in an orderly and reasonable manner, and conforms substantially to the approved preliminary plat, such segments, if submitted within successive intervals of two (2) years, may be considered for final approval without resubmission for preliminary plat approval (UDC 11-6B-7B). Upon written request and filed by the applicant prior to the termination of the period in accord with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the preliminary plat, combined preliminary and final plat or short plat to comply with the current provisions of Meridian City Code Title 11. If the above timetable is not met and the applicant does not receive a time extension, the property shall be required to go through the platting procedure again (UDC 11- 6B-7C). Notice of Conditional Use Permit Duration Please take notice that the conditional use permit, when granted, shall be valid for a maximum period of two (2) years unless otherwise approved by the City. During this time, the applicant shall commence the use as permitted in accord with the conditions of approval, satisfy the requirements set forth in the conditions of approval, and acquire building permits and commence construction of permanent footings or structures on or in the ground. For conditional use permits that also require platting, the final plat must be signed by the City Engineer within this two (2) year period. Upon written request and filed by the applicant prior to the termination of the period in accord with 11-5B-6.G.1, the Director may authorize a single extension of the time to commence the Meridian City Council Meeting Agenda November 26, 2019 – Page 98 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 162 of 261 CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H-2019-0099 - 3 - use not to exceed one (1) two (2) year period. Additional time extensions up to two (2) years as determined and approved by the City Council may be granted. With all extensions, the Director or City Council may require the conditional use comply with the current provisions of Meridian City Code Title 11(UDC 11-5B-6F). Notice of Development Agreement Duration The city and/or an applicant may request a development agreement or a modification to a development agreement consistent with Idaho Code section 67-6511A. The development agreement may be initiated by the city or applicant as part of a request for annexation and/or rezone at any time prior to the adoption of findings for such request. A development agreement may be modified by the city or an affected party of the development agreement. Decision on the development agreement modification is made by the city council in accord with this chapter. When approved, said development agreement shall be signed by the property owner(s) and returned to the city within six (6) months of the city council granting the modification. A modification to the development agreement may be initiated prior to signature of the agreement by all parties and/or may be requested to extend the time allowed for the agreement to be signed and returned to the city if filed prior to the end of the six (6) month approval period. E. Notice of Final Action and Right to Regulatory Takings Analysis 1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development application entitles the Owner to request a regulatory taking analysis. Such request must be in writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at issue. A request for a regulatory takings analysis will toll the time period within which a Petition for Judicial Review may be filed. 2. Please take notice that this is a final action of the governing body of the City of Meridian. When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person who has an interest in real property which may be adversely affected by the final action of the governing board may within twenty-eight (28) days after the date of this decision and order seek a judicial review as provided by Chapter 52, Title 67, Idaho Code. F. Attached: Staff Report for the hearing date of November 12, 2019 Meridian City Council Meeting Agenda November 26, 2019 – Page 99 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 163 of 261 By action of the City Council at its regular meeting held on the 2t" day of NbyembP.r 2019. COUNCIL PRESIDENT JOE BORTON VOTED \ COUNCIL VICE PRESIDENT LUKE CAVENER VOTED ki COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED COUNCIL MEMBER TY PALMER VOTED COUNCIL MEMBER TREG BERNT VOTED! COUNCIL MEMBER GENESIS MILAM VOTED P MAYOR TAMMY de WEERD VOTED TIE BREAKER) Mayor Tam e Weerd Attest: Qo PSE AUGUST' \ w0tvof ro 0 SEAL Copy served upon Applicant, Community Development Department, Public Works Department and City Attorney. By: Dated: City Clerk's Office CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER FILE NO(S). H -2019-Q999 0pCQ(3 - 4 - Meridian City Council Meeting Agenda December 10, 2019 – Page 164 of 261 EXHIBIT A Page 1 HEARING DATE: November 12, 2019 TO: Mayor & City Council FROM: Sonya Allen, Associate Planner 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0099 Inglewood Place Subdivision LOCATION: 3250 E. Victory Rd on the NE corner of S. Eagle Rd. and E. Victory Rd., in the SW ¼ of Section 21, Township 3N., Range 1E. I. PROJECT DESCRIPTION Annexation and zoning of 10.29 acres of land with C-C (3.76 acres) an R-15 (6.53 acres) zoning districts; preliminary plat consisting of 8 building lots and 1 common lot on 8.84 acres of land; conditional use permit for a multi-family development consisting of 14 dwelling units on 1.91 acres of land in the R-15 zoning district; and, conditional use permit for a “nursing or residential care facility” consisting of 86 dwelling units on 3.48 acres of land in the R-15 zoning district. II. SUMMARY OF REPORT A. Project Summary STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Description Details Page Acreage 10.29 Future Land Use Designation MU-C Existing Land Use Single-family residential/agricultural Proposed Land Use(s) Mixed-use professional office, retail, nursing/residential care facility, and multi-family residential Current Zoning RUT in Ada County Proposed Zoning R-15 and C-C Lots (# and type; bldg/common) 8 building; 1 common Phasing plan (# of phases) 2 (1st phase residential; 2nd phase commercial) Number of Residential Units (type of units) 100 units (86 in residential care facility and 14 duplex style multi-family units) Meridian City Council Meeting Agenda November 26, 2019 – Page 101 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 165 of 261 Page 2 B. Community Metrics Density (gross & net) 24 units/acre in nursing/residential care facility and 6.5 units/acre in multi-family portion (gross); 45 units/acre in nursing/residential care facility and 12.5 units/acre in multi- family portion (net) Open Space (acres, total [%] / buffer / qualified) Open space is only required for the multi-family development a total of 0.30 of an acres is provided in excess of UDC req. Amenities Clubhouse, fitness center, plaza, gazebo Physical Features (waterways, hazards, flood plain, hillside) McDonald Lateral crosses the southwest corner of the site within a 41’ wide easement Neighborhood meeting date; # of attendees: January 3, 2019 (20 attendees) and July 16, 2019 (8 attendees) History (previous approvals) ROS #8196, 9059, 10764 Description Details Page Ada County Highway District Staff report yes/no) Not yet Requires ACHD Commission Action (yes/no) No Fire Service Distance to Fire Station 0.5 mile from Fire Station #4 Fire Response Time 1 minute under ideal conditions; can meet the response time goals Resource Reliability 81% from Fire Station #4 – does not meet the target goal of 85% or greater Risk Identification Risk factor of 4 – current resources would not be adequate to supply service to this project (see comments in Section VIII.C) Accessibility Project does not meet all required access, road widths and turnarounds; roadways needs to be 26’ wide for ladder truck access Special/resource needs An aerial device is required; the closest truck company is 8 minutes travel time under ideal conditions) – Fire Dept. can meet this need in the required timeframe. Water Supply Requires 2,000 gallons per minute for 2 hours Other Resources NA Police Service Distance to Police Station 3 miles Police Response Time 4 minutes Calls for Service For time period of 7/1/2018-6/30/2019: 607 calls within a mile of site Accessibility No issues with the proposed access Specialty/resource needs No additional resources are needed at this time; the PD already services the area Crimes 84 Crashes 33 Wastewater Meridian City Council Meeting Agenda November 26, 2019 – Page 102 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 166 of 261 Page 3 C. Project Maps Distance to Sewer Services 0 feet Sewer Shed Five Mile Trunkshed Estimated Project Sewer ERU’s See application WRRF Declining Balance 13.7 Project Consistent with WW Master Plan/Facility Plan Yes Impacts/Concerns Flows Commitments have been added to the Declining Balance Water Distance to Water Services 0 feet Pressure Zone 4 Estimated Project Water ERU’s See application Water Quality Concerns None Project Consistent with Water Master Plan Yes Impacts/Concerns Extend water easement to north property line at northwest portion of property to facilitate potential future connection. Water main connection to Eagle Rd. will be required with 1st phase Future Land Use Map Aerial Map Meridian City Council Meeting Agenda November 26, 2019 – Page 103 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 167 of 261 Page 4 III. APPLICANT INFORMATION A. Applicant/Owner: James Petersen – The Pointe at Meridian, LLC – 4859 S. 190 W., Salt Lake City, UT 84107 B. Representative: Jacob Shirley – Think AEC – 5151 S. 900 E., Salt Lake City, UT 84117 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 9/13/2019 10/25/2019 Radius notification mailed to properties within 300 feet 9/17/2019 10/22/2019 Public hearing notice sign posted on site 9/18/2019 10/29/2019 Nextdoor posting 9/17/2019 10/22/2019 V. STAFF ANALYSIS A. ANNEXATION & ZONING The Applicant requests annexation and zoning of 10.29 acres of land with R-15 (6.53 acres) and C-C (3.76 acres) zoning districts consistent with the MU-C (Mixed Use – Community) Future Land Use Map (FLUM) designation in the Comprehensive Plan. A conceptual site plan and Zoning Map Planned Development Map Meridian City Council Meeting Agenda November 26, 2019 – Page 104 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 168 of 261 Page 5 building elevations were submitted for the development showing how the property is planned to develop, included in Section VII. Proposed Use: The Applicant proposes to develop the site with a mix of uses including nursing/residential care facility, age restricted (55+) multi-family residential, office and commercial retail uses. Independent living (14 units) is proposed on the east side of the site [i.e. multi-family (duplex style single-level units on one parcel)]; a 3-story nursing/residential care facility is proposed in the center of the site consisting of independent living (46 units), assisted living (30 units) and memory care (10 units); a 12,300 square foot (s.f.) 3-story office is proposed on the west side of the senior living facility; and retail commercial uses are conceptually proposed on 3 pads along the west side of the site adjacent to S. Eagle Rd. – the applicant is requesting flexibility for the ultimate layout of this portion of the development. The Allowed Uses table in UDC Table 11-2A-2 for the R-15 zoning district lists nursing or residential care facilities as a conditional use subject to the specific use standards of UDC 11-4-3- 29; and multi-family developments as a conditional use subject to the specific use standards listed in UDC 11-4-3-27. Compliance with the dimensional standards listed in UDC Table 11-2A-7 for the R-15 district is required, including but not limited to the maximum building height of 40 feet. The Allowed Uses table in UDC Table 11-2B-2 for the C-C zoning district lists professional services (offices) and retail uses as principal permitted uses. Compliance with the dimensional standards listed in UDC 11-2B-3 for the C-C district is required, including but not limited to the maximum building height of 50 feet. Comprehensive Plan (https://www.meridiancity.org/compplan): This property is designated MU-C (Mixed Use – Community) on the Future Land Use Map. The MU-C designation allocates areas where community-servicing uses and dwellings are seamlessly integrated into the urban fabric. The intent is to integrate a variety of uses, including residential, and to avoid mainly single-use and strip commercial type buildings. Non-residential buildings in these areas have a tendency to be larger than in MU-N (Mixed-Use Neighborhood) designated areas but not as large as in MU-R (Mixed Use – Regional) designated areas. Goods and services in these areas tend to be of the variety that people will mainly travel by car to but also walk or bike to (up to 3 or 4 miles). Employment opportunities for those living in and around the neighborhood are encouraged. The proposed development meets many of the goals of Mixed- use Community designation. Please see the following analysis for which specific goals are met and which are deficient. The proposed land uses and residential densities are consistent with those desired in MU-C designated areas. Transportation: Access to the site is proposed via one (1) driveway access from S. Eagle Rd., an arterial street, which ACHD is restricting to right-in/right-out; and one (1) full-access local public street (S. Titanium Ave.) from E. Victory Rd. Internal driveways are proposed for internal access within the site. The new local street (S. Titanium Ave.) is proposed to extend to the north boundary of the site for future extension and interconnectivity when the property to the north redevelops. Comprehensive Plan Policies (https://www.meridiancity.org/compplan): Goals, Objectives, & Action Items: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): Meridian City Council Meeting Agenda November 26, 2019 – Page 105 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 169 of 261 Page 6 Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) The mix of housing options proposed to be provided on this site will contribute to the variety of housing types available in the City for its senior residents. Provide housing options close to employment and shopping centers.” (3.07.02D) The proposed development will provide housing options for seniors in close proximity to office and commercial uses planned to develop on the western portion of the site. Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII that complies with the minimum UDC standards listed in UDC 11-3G-3 and 11-4-3-27. Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development. Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D) One (1) access is proposed via E. Victory Rd. and one (1) access is proposed via S. Eagle Rd. Staff is of the opinion the proposed accesses shown in Section VII are acceptable unless otherwise restricted by the City Council and/or ACHD. Require pedestrian access connectors in all new development to link subdivisions together to promote neighborhood connectivity as part of a community pathway system.” (3.03.03B) Pedestrian walkways are proposed throughout the development between the residential and commercial uses; and along E. Victory Rd. and S. Eagle Rd. for access to existing and future developments in the vicinity. Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ACHD on the proposed access points to the roadway network. In reviewing development applications, the following items will be considered in all Mixed Use areas, per the Comprehensive Plan (pgs. 23-24): (Staff’s analysis in italics) Residential densities should be a minimum of six dwellings/acre.” The residential gross densities for the nursing/residential care facility and multi-family portion exceed the minimum desired at 24 units per acre and 6.5 units per acre respectively. Where feasible, higher density and/or multi-family residential development will be encouraged, especially for projects with the potential to serve as employment destination centers and when the project is adjacent to US 20/26, SH-55, SH-16 or SH-69.” This project is adjacent to two (2) main arterial roadways – E. Victory Rd. and S. Eagle Rd. The proposed development does include multi-family and assisted living components, which will provide for the density desired in close proximity to employment. However, because this development is not being marketed to residents that are still active in the labor force, residents will most likely not be working in the nearby employment centers. A conceptual site plan for the entire mixed-use area should be included in the application.” A conceptual development plan was submitted for the proposed mixed use development, included in Section VII.C. Meridian City Council Meeting Agenda November 26, 2019 – Page 106 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 170 of 261 Page 7 In developments where multiple commercial and/or office buildings are proposed (not residential), the buildings should be arranged to create some form of common, usable area, such as a plaza or green space.” Green space is proposed within the residential portion of the development. A common usable area should also be provided in the commercial/office area as envisioned away from adjacent arterial streets. The site plan should depict a transitional use and/or landscaped buffering between commercial and existing low- or medium-density residential development.” The proposed plan depicts single-level residential homes (duplex style) along the east boundary adjacent to existing single-family homes. A landscape buffer and 6-foot vinyl fence is proposed along the northern boundary of the site as a buffer to the existing rural residential property to the north. A mixed-use project should include at least three types of land uses [i.e. commercial includes retail, restaurants, etc.), office, residential, civic (includes public open space, parks, entertainment venues, etc.), and industrial]. Exceptions may be granted for smaller sites on a case-by-case basis.” The proposed development will at a minimum include a mix of commercial retail, office, and residential uses as desired. Community-serving facilities such as hospitals, churches, schools, parks, daycares, civic buildings, or public safety facilities are expected in larger mixed-use developments.” The proposed nursing/residential care facility will provide healthcare services to the elderly residents of the facility. At 8.84 acres, staff does not consider this development to be a large scale mixed-use development. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools are expected; outdoor seating areas at restaurants do not count.” The proposed concept plan in Section VII.C does not depict any public and/or quasi-public spaces and places in the commercial portion of the site; the common area proposed in the residential portion of the development is solely for the residential use and does not satisfy this requirement. These types of public spaces should be included in the commercial (C-C zoned) area when it develops. All mixed-use projects should be directly accessible to neighborhoods within the section by both vehicles and pedestrians.” The proposed development will be directly accessible to the mixed use designated property to the north when it redevelops via a public street connection stubbing to that property (S. Titanium Ave.). There is also an existing public stub street (E. Publisher St.) at the east boundary of the property to the north (2960 S. Eagle Rd.) which will be extended with development of that property and will provide vehicular and pedestrian interconnectivity with the residential neighborhood (Sutherland Farm Subdivision) to the east. Currently, the only interconnectivity that can be provided is via the pedestrian sidewalk along the frontage of the site adjacent to S. Eagle Rd. and E. Victory Rd. Street sections consistent with the Ada County Highway District Master Street Map are required within the Unified Development Code.” The Master Street Map does not depict any streets across this property. Because of the existing small lots within Old Town, development is not subject to the Mixed-Use standards listed herein.” The proposed development is not within Old Town; therefore, this provision is not applicable. Meridian City Council Meeting Agenda November 26, 2019 – Page 107 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 171 of 261 Page 8 In reviewing development applications, the following items will be considered in MU-C areas, per the Comprehensive Plan (pgs. 33-34): All developments should have a mix of at least three land use types.” The proposed development contains a mix of uses as required (i.e. commercial/retail, office, and residential). Developments should comply with the general guidelines for development in all Mixed Use areas.” See analysis above. Residential uses should comprise a minimum of 20% of the development area at densities ranging from 6 to 15 units/acre.” Residential uses comprise more than 20% of the development area at a gross density of 24 units per acre for the nursing/residential care facility and 6.5 units per acre for the independent living portion. Non-residential buildings should be proportional to and blend in with adjacent residential buildings.” The proposed 3-story office building will be proportional to the adjacent 3-story nursing/residential care facility to the east. Design elements and construction materials of the non-residential buildings should be consistent with those in the residential portion of the development. Vertically integrated structures are encouraged.” No vertically integrated structures are proposed. Unless a structure contains a mix of both residential and office, or residential and commercial land uses, a maximum building size should be limited to a 30,000 square-foot building footprint.” The largest building proposed on the site is the nursing/residential care facility which has a building footprint of 18,394 square-feet. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area are required. Outdoor seating areas at restaurants do not count towards this requirement.” These types of spaces and places should be provided. Where the development proposes public and quasi-public uses to support the development above the minimum 5%, the developer may be eligible for additional residential densities and/or an increase to the maximum building footprint.” Not applicable Zoning: Based on the analysis above, Staff is of the opinion the requested annexation with the R-15 and C-C zoning districts and proposed development is generally consistent with the MU-C FLUM designation for this site. The proposed annexation area is contiguous to City annexed property and is within the Area of City Impact Boundary. A legal description and exhibit map for the annexation area is included in Section VII.A as well as individual legal descriptions and a map for each of the zoning districts proposed. The City may require a development agreement (DA) in conjunction with an annexation pursuant to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this Meridian City Council Meeting Agenda November 26, 2019 – Page 108 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 172 of 261 Page 9 application, staff recommends a DA as a provision of annexation with the provisions included in Section VIII. B. PRELIMINARY PLAT The proposed preliminary plat consists of eight (8) building lots and one (1) common lot on 8.84 acres of land in the proposed R-15 and C-C zoning districts for Inglewood Place Subdivision. The plat is proposed to develop in two phases as shown in Section VII.B as follows: Phase 1 will include an 80K square foot nursing/residential care facility and 14 multi-family units (duplex style); Phase 2 will include a mix of retail, professional service/office uses. The Applicant requests allowance for one (1) building permit to be issued for the senior living facility on Lot 1, Block 2 prior to subdivision of the property. Because there are four (4) existing parcels, Staff is amenable to the request but recommends the property is subdivided prior to issuance of any additional building permits. Existing Structures/Site Improvements: There are several existing structures on this site that are required to be removed prior to signature on the final plat for the phase in which they are located. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Table 11-2A-7 for the R-15 district and Table 11-2B-3 for the C-C district. Access (UDC 11-3A-3): One access is proposed via S. Eagle Rd., an arterial street, which ACHD is restricting to right- in/right-out. Staff recommends this access is only allowed on a temporary basis until such time as the property to the north redevelops and an access driveway can be constructed in alignment with E. Moon Dipper St. on the west side of Eagle Rd. At such time, the driveway access shall be removed and the landscape buffer along Eagle Rd. extended. Additionally, an access easement shall be provided to the property to the north and a driveway extended to the northern property boundary for future interconnectivity and access via Eagle Rd. through the property to the north (an access easement will also be required to be provided to this property when the property to the north redevelops). A local public street (E. Titanium Ave.) access is proposed via E. Victory Rd., an arterial street, which will be a full access. The public street is proposed to extend from Victory Rd. to the northern boundary of the site to be extended when the property to the north redevelops for interconnectivity and access. Pathways (UDC 11-3A-8): There are no pathways depicted on the Pathways Master Plan for this property. Sidewalks (UDC 11-3A-17): Sidewalks are required to be constructed adjacent to all public streets as set forth in UDC 11-3A- 17. The UDC requires 5-foot wide detached sidewalks to be constructed along arterial streets (i.e. S. Eagle Rd. and E. Victory Rd.). There is an existing attached sidewalk along Eagle Rd and a portion of Victory Rd. nearest to the intersection. Because the existing sidewalk is in good condition, the Director has waived this requirement allowing the sidewalk to remain and not be reconstructed as a detached sidewalk but the remainder of the sidewalk along Victory Rd. should be constructed as a detached sidewalk as depicted on the landscape plan in Section VII.D. Meridian City Council Meeting Agenda November 26, 2019 – Page 109 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 173 of 261 Page 10 Parkways (UDC 11-3A-17): Parkways are required to be constructed and landscaped per the standards listed in UDC 11 -3A- 17E. A parkway is proposed along E. Victory Rd. where there is not an existing sidewalk in accord with UDC standards. Landscaping (UDC 11-3B): Street buffer landscaping is required to be provided as set forth in UDC Table 11-2B-3 for the C- C district and 11-2A-7 for the R-15 district and planted in accord with the standards listed in UDC 11-3B-7C. A 25-foot wide street buffer is required along S. Eagle Rd. and E. Victory Rd., both arterial streets, measured from the back of sidewalk where attached sidewalks are located and from the back of curb where detached sidewalks are required. Plans submitted with the final plat application and Certificate of Zoning Compliance applications shall comply with this requirement. Street buffers in residential districts are required to be placed in a common lot and maintained by the Homeowner’s Association; street buffers in commercial districts are required to be placed in a common lot or a permanent dedicated buffer maintained by the property owner of business owner’s association per UDC 11-3B-7C.2. The plat should be revised accordingly. A 25-foot wide landscape buffer to adjoining residential uses is required on the C-C zoned portion of the site along the northern boundary, landscaped per the standards listed in UDC 11-3B-9C, unless a reduced buffer width is requested and modified by City Council at a public hearing with notice to surrounding property owners. The existing 15-foot wide ingress-egress easement should be depicted along the northern boundary of the site; no permanent structures or trees/shrubs should be planted within this easement. Qualified Open Space & Site Amenities (UDC 11-3G): Because the residential (R-15 zoned) portion of the site is under 5 acres in size, the qualified open space and site amenity standards listed in UDC 11-3G-3 do not apply. However, the open space site amenity standards listed in UDC 11-4-3-27 for multi-family developments do apply (see analysis below). Fencing (UDC 11-3A-6, 11-3A-7): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. A 6-foot tall solid vinyl fence is proposed along the north boundary of the site in accord with UDC standards. Existing Easement: There is an existing 15-foot wide ingress/egress easement (Inst. #7907119) that runs along the northern boundary of this site that benefits the adjacent property to the north as depicted on the plat. Waterways (UDC 11-3A-6): The McDonald Lateral crosses the southwest corner of this site and is proposed to be piped in accord with the standards listed in UDC 11-3A-6B.3. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed in accord with UDC 11-3A-21. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII.B below for Public Works comments/conditions. Meridian City Council Meeting Agenda November 26, 2019 – Page 110 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 174 of 261 Page 11 Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation (PI) system is required to be provided for each lot within the development as set forth as set forth in UDC 11-3A-15. If a PI pump station is required on the developed property, such station shall be on a lot solely dedicated to that pump station and shall be owned by the entity that owns and maintains the PI system as set forth in UDC 11-3B-6E. Storm Drainage (UDC 11-3A-18): An adequate storm drainage system is required in all developments in accord with the City’s adopted standards, specifications and ordinances. Design and construction shall follow best management practice as adopted by the City as set forth in UDC 11-3A-18. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual): Conceptual building elevations were submitted for the proposed structures on the site as shown in Section VII.F. All structures are required to comply with the design standards listed in the Architectural Standards Manual. Submittal and approval of a Certificate of Zoning Compliance and Design Review applications are required prior to submittal of building permit application(s). The design of the commercial structures should incorporate some of the same or similar design elements and construction materials as those in the residential portion of the development. C. CONDITIONAL USE PERMITS FOR MULTI-FAMILY DEVELOPMENT Specific Use Standards (UDC 11-4-3): The proposed use is subject to the following standards: (Staff’s analysis/comments in italic text) 11-4-3-27: MULTI-FAMILY DEVELOPMENT: Multi-family developments with multiple properties shall be considered as one property for the purpose of implementing the standards set forth in this section. A. Purpose: 1. To create multi-family housing that is safe and convenient and that enhances the quality of life of its residents. 2. To create quality buildings and designs for multi-family development that enhance the visual character of the community. 3. To create building and site design in multi-family development that is sensitive to and well integrated with the surrounding neighborhood. 4. To create open space areas that contribute to the aesthetics of the community, provide an attractive setting for buildings, and provide safe, interesting outdoor spaces for residents. B. Site Design: 1. Buildings shall provide a minimum setback of ten feet (10') unless a greater setback is otherwise required by this title and/or title 10 of this Code. Building setbacks shall take into account windows, entrances, porches and patios, and how they impact adjacent properties. Complies 2. All on-site service areas, outdoor storage areas, waste storage, disposal facilities, and transformer and utility vaults shall be located in an area not visible from a public street, or shall be fully screened from view from a public street. The site plan depicts screened Meridian City Council Meeting Agenda November 26, 2019 – Page 111 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 175 of 261 Page 12 trash enclosures; all proposed transformer/utility vaults and other service areas shall comply with this requirement. 3. A minimum of eighty (80) square feet of private, usable open space shall be provided for each unit. This requirement can be satisfied through porches, patios, decks, and/or enclosed yards. Landscaping, entryway and other access ways shall not count toward this requirement. In circumstances where strict adherence to such standard would create inconsistency with the purpose statements of this section, the Director may consider an alternative design proposal through the alternative compliance provisions as set forth in section 11-5B-5 of this title. The submitted site plan and elevations depict each unit with a private patio however they appear to be below the minimum 80 square feet; the plans should be revised to comply with this standard. 4. For the purposes of this section, vehicular circulation areas, parking areas, and private usable open space shall not be considered common open space. These areas were not included in the common open space calculations for the site. 5. No recreational vehicles, snowmobiles, boats or other personal recreation vehicles shall be stored on the site unless provided for in a separate, designated and screened area. 6. The parking shall meet the requirements set forth in chapter 3, "Regulations Applying to All Districts", of this title. 7. Developments with twenty (20) units or more shall provide the following: a. A property management office. b. A maintenance storage area. c. A central mailbox location, including provisions for parcel mail, that provide safe pedestrian and/or vehicular access. d. A directory and map of the development at an entrance or convenient location for those entering the development. (Ord. 18-1773, 4-24-2018) This development consists of 14 units so these standards do not apply. C. Common Open Space Design Requirements: 1. A minimum area of outdoor common open space shall be provided as follows: a. One hundred fifty (150) square feet for each unit containing five hundred (500) or less square feet of living area. Not applicable b. Two hundred fifty (250) square feet for each unit containing more than five hundred 500) square feet and up to one thousand two hundred (1,200) square feet of living area. Seven (7) units are between 500 and 1,200 s.f.; therefore, a total of 1,750 s.f. or 0.04 acres) of common open space is required for these units. c. Three hundred fifty (350) square feet for each unit containing more than one thousand two hundred (1,200) square feet of living area. Seven (7) units contain more than 1,200 s.f.; therefore, 2,450 s.f. (or 0.06 of an acre) of common open space is required for these units. At a minimum, a total of 4,200 s.f. (or 0.10 of an acre) of outdoor common open space is required to be provided in the proposed development. A total of 0.29 of an acre is proposed to be provided in a central common area as shown in Section VII.E, in excess of the minimum standards. Meridian City Council Meeting Agenda November 26, 2019 – Page 112 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 176 of 261 Page 13 2. Common open space shall be not less than four hundred (400) square feet in area, and shall have a minimum length and width dimension of twenty feet (20'). The central common open grass area complies with this requirement. 3. In phased developments, common open space shall be provided in each phase of the development consistent with the requirements for the size and number of dwelling units. The multi-family component of this project is proposed to be developed in one (1) phase. 4. Unless otherwise approved through the conditional use process, common open space areas shall not be adjacent to collector or arterial streets unless separated from the street by a berm or constructed barrier at least four feet (4') in height, with breaks in the berm or barrier to allow for pedestrian access. (Ord. 09-1394, 3-3-2009, eff. retroactive to 2-4- 2009) The common open space area is central to the development and not adjacent to any collector or arterial streets. D. Site Development Amenities: 1. All multi-family developments shall provide for quality of life, open space and recreation amenities to meet the particular needs of the residents as follows: a. Quality of life: 1) Clubhouse. 2) Fitness facilities. 3) Enclosed bike storage. 4) Public art such as a statue. b. Open space: 1) Open grassy area of at least fifty by one hundred feet (50 x 100') in size. 2) Community garden. 3) Ponds or water features. 4) Plaza. c. Recreation: 1) Pool. 2) Walking trails. 3) Children's play structures. 4) Sports courts. 2. The number of amenities shall depend on the size of multi-family development as follows: a. For multi-family developments with less than twenty (20) units, two (2) amenities shall be provided from two (2) separate categories. b. For multi-family development between twenty (20) and seventy five (75) units, three 3) amenities shall be provided, with one from each category. c. For multi-family development with seventy five (75) units or more, four (4) amenities shall be provided, with at least one from each category. Meridian City Council Meeting Agenda November 26, 2019 – Page 113 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 177 of 261 Page 14 d. For multi-family developments with more than one hundred (100) units, the decision making body shall require additional amenities commensurate to the size of the proposed development. 3. The decision making body shall be authorized to consider other improvements in addition to those provided under this subsection D, provided that these improvements provide a similar level of amenity. (Ord. 05-1170, 8-30-2005, eff. 9-15-2005) Based on 14 proposed units, a minimum of 2 amenities are required; a gazebo and BBQ area are proposed from the open space and quality of life categories in accord with UDC standards. The multi-family portion of this development will also have access to the amenities located in the nursing/residential care facility. E. Landscaping Requirements: 1. Development shall meet the minimum landscaping requirements in accord with chapter 3, Regulations Applying to All Districts", of this title. 2. All street facing elevations shall have landscaping along their foundation. The foundation landscaping shall meet the following minimum standards: a. The landscaped area shall be at least three feet (3') wide. b. For every three (3) linear feet of foundation, an evergreen shrub having a minimum mature height of twenty four inches (24") shall be planted. c. Ground cover plants shall be planted in the remainder of the landscaped area. The landscape plan shall be revised to comply with these requirements. F. Maintenance and Ownership Responsibilities: All multi-family developments shall record legally binding documents that state the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features. The Applicant shall comply with this requirement. Parking (UDC 11-3C): Off-street parking is required to be provided for multi-family dwellings based on the number of bedrooms per unit [Multi-family: 1-bedroom requires 1.5 per unit with at least 1 in a covered carport or garage, 2-3 bedroom units require 2 per unit with at least 1 in an a covered carport or garage], as set forth in UDC Table 11-3C-6. Based on (7) 1-bedroom units and (7) 2-3 bedroom units, a minimum of 14 covered carport or garage spaces and 11 uncovered spaces are required. Parking is proposed as follows: 14 garage spaces, 14 driveway (tandem) spaces, and 11 surface parking spaces for a total of 39 spaces in excess of UDC standards. D. CONDITIONAL USE PERMIT FOR NURSING/RESIDENTIAL CARE FACILITY 11-4-3-29: NURSING OR RESIDENTIAL CARE FACILITIES: A. General standards: 1. If the use results in more than ten (10) persons occupying a dwelling at any one time, the applicant or owner shall concurrently apply for a change of occupancy as required by the building code in accord with Title 10 of this code. This standard is not applicable. 2. The owner and/or operator of the facility shall secure and maintain a license from the State of Idaho Department of Health and Welfare, facility standards division. The applicant shall comply with this requirement. B. Additional standards for uses providing care to children and juveniles under the age of 18 Meridian City Council Meeting Agenda November 26, 2019 – Page 114 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 178 of 261 Page 15 years: This section is not applicable as care will not be provided to juveniles. 1. All outdoor play areas shall be completely enclosed by a minimum 6-foot non-scalable fence to secure against exit/entry by small children and to screen abutting properties. The fencing material shall meet the swimming pool fence requirements of the building code in accord with Title 10 of this code. 2. Outdoor play equipment over 6-feet high shall not be located in a front yard or within any required yard. 3. Outdoor play areas in residential district or uses adjacent to an existing residence shall not be used after dusk. C. Additional standards for uses providing care to patients who suffer from Alzheimer’s disease, dementia or other similar disability that may cause disorientation: A barrier with a minimum height of 6 feet, along the perimeter of any portion of the site that is accessible to those patients shall be provided. The fencing material shall meet the swimming pool fence requirements of the building code in accord with Title 10 of this code. Staff recommends a detail of the proposed fencing be submitted with the Certificate of Zoning Compliance application that complies with the aforementioned requirement if outdoor recreation areas are proposed for the memory care facility. Parking (UDC 11-3C): Off-street parking is required to be provided for the nursing/residential care facility at a ratio of 0.5 space per bed; based on a total of 86 beds proposed, a minimum of 43 spaces are required. A total of 84 spaces are proposed consisting of 23 garage spaces and 61 surface/uncovered spaces, in excess of UDC standards. VI. DECISION A. Staff: Staff recommends approval of the proposed Annexation & Zoning with the requirement of a Development Agreement, Preliminary Plat, and Conditional Use Permits per the conditions included in Section VIII in accord with the Findings in Section IX. B. The Meridian Planning & Zoning Commission heard these items on October 3, 2019. At the public hearing, the Commission moved to recommend approval of the subject AZ, PP and CUP requests. 1. Summary of Commission public hearing: a. In favor: Jim Petersen, Developer; Jacob Shirley, Think Architects; David Gagliano property owner to east); Matt Graham, T-O Engineers b. In opposition: None c. Commenting: Jason Attinger (HOA President for Sutherland Farm) d. Written testimony: John & Juanita Sharp; John Carptenter, Applicant’s Representative in agreement with staff report & recommended change to condition #A.3E) e. Staff presenting application: Sonya Allen; Caleb Hood f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. The property owners to the north (Sharp’s) requested their access easement that lies on the northern portion of this site to be free of any curbing and landscaping and that all buildings, berming, and landscaping be set back so as not to interfere with their easement; b. Safety concern pertaining to proposed access via S. Eagle Rd., specifically a left-in from Eagle and traffic backing up while cars are waiting to turn since there is no turn lane; Meridian City Council Meeting Agenda November 26, 2019 – Page 115 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 179 of 261 Page 16 c. Mr. Attinger & Mr. Gagliano) would like the Applicant to construct a new fence possibly vinyl) along the east property boundary to replace the exising fence to avoid double fencing. Developer (Jim Petersen) agreed to work with neighbors on this. 3. Key issue(s) of discussion by Commission: a. Future access to the site from the north via Eagle Rd.; b. Amount of parking needed on the site in relation to how many spaces are proposed (i.e. how many of the residents in the nursing/residential care facility have cars – the Applicant stated not many); c. The lack of a common public/quasi-public space in the commercial portion of the development; d. Concern pertaining to traffic flow through the site, specifically the north/south public street proposed between the cottages and residential care facility; and proposed accesses via Eagle Rd. and Victory Rd. 4. Commission change(s) to Staff recommendation: a. Modification to condition #A.3E in Section VIII to depict the existing access easement along the northern boundary of the site to be free of trees and bushes (grass is allowed) and pedestrian walkwaqys; fencing shouldn’t restrict access to the easement and its purpose; b. Modification to condition #A.1f to remove the portion of the condition that limits the access via Eagle Rd. to temporary; c. Add a new condition requiring the Applicant to work with the adjacent neighbors on a new replacement fence (as agreed upon by the Developer) along the east boundary of the site (see condition #A.3g); d. Add a new condition requiring the Applicant to work with Staff and ACHD to implement traffic calming signage and/or safety measures on the public street entering the site from Victory Rd. to assist with pedestrian safety (see condition #A.15). 5. Outstanding issue(s) for City Council: a. None C. The Meridian City Council heard these items on November 12, 2019. At the public hearing, the Council moved to approve the subject AZ, PP and CUP requests. 1. Summary of the City Council public hearing: a. In favor: Jacob Shirley, Think Architects (Applicant’s Representative); John Carpenter, T-O Engineers; James Petersen (Developer) b. In opposition: None c. Commenting: John Sharp d. Written testimony: Butch Weedon; Monica Ramsey e. Staff presenting application: Sonya Allen f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. Mr. Weedon requests no further development is allowed on Eagle Rd. until the gridlock is relieved; b. Ms. Ramsey requests the project is denied due to existing traffic issues in this area that will worsen with the proposed development; and, c. Mr. Sharp needs a clear access maintained within his easement for access to his pump at the east end of his property and a gate for access through the perimeter fence. 3. Key issue(s) of discussion by City Council: a. Access via Eagle Rd.; and, b. Traffic calming on the north/south local street. 4. City Council change(s) to Commission recommendation: Meridian City Council Meeting Agenda November 26, 2019 – Page 116 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 180 of 261 Page 17 a. Add requirement for a gate to be installed in the fence along the northern property line for the property owner to the north’s access to his pump (see Section VIII, A.3e). I. EXHIBITS Annexation & Zoning Legal Descriptions and Exhibit it Maps Meridian City Council Meeting Agenda November 26, 2019 – Page 117 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 181 of 261 Page 18 Meridian City Council Meeting Agenda November 26, 2019 – Page 118 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 182 of 261 Page 19 Meridian City Council Meeting Agenda November 26, 2019 – Page 119 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 183 of 261 Page 20 Meridian City Council Meeting Agenda November 26, 2019 – Page 120 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 184 of 261 Page 21 Meridian City Council Meeting Agenda November 26, 2019 – Page 121 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 185 of 261 Page 22 A. Preliminary Plat (date: 08/27/2019) & Phasing Plan Meridian City Council Meeting Agenda November 26, 2019 – Page 122 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 186 of 261 Page 23 Phase 1Phase2 Meridian City Council Meeting Agenda November 26, 2019 – Page 123 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 187 of 261 Page 24 B. Conceptual Site Plan (date: 10/2/2019) Meridian City Council Meeting Agenda November 26, 2019 – Page 124 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 188 of 261 Page 25 REVISED (dated: November 7, 2019) Meridian City Council Meeting Agenda November 26, 2019 – Page 125 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 189 of 261 Page 26 C. Landscape Plan (date: 8/27/2019) Meridian City Council Meeting Agenda November 26, 2019 – Page 126 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 190 of 261 Page 27 Meridian City Council Meeting Agenda November 26, 2019 – Page 127 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 191 of 261 Page 28 Meridian City Council Meeting Agenda November 26, 2019 – Page 128 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 192 of 261 Page 29 Meridian City Council Meeting Agenda November 26, 2019 – Page 129 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 193 of 261 Page 30 REVISED (dated: 10/30/19) Meridian City Council Meeting Agenda November 26, 2019 – Page 130 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 194 of 261 Page 31 Meridian City Council Meeting Agenda November 26, 2019 – Page 131 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 195 of 261 Page 32 Meridian City Council Meeting Agenda November 26, 2019 – Page 132 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 196 of 261 Page 33 Meridian City Council Meeting Agenda November 26, 2019 – Page 133 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 197 of 261 Page 34 Meridian City Council Meeting Agenda November 26, 2019 – Page 134 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 198 of 261 Page 35 D. Qualified Open Space Exhibit (date: 08/27/2019) Meridian City Council Meeting Agenda November 26, 2019 – Page 135 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 199 of 261 Page 36 REVISED (dated: Oct. 9, 2019) Meridian City Council Meeting Agenda November 26, 2019 – Page 136 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 200 of 261 Page 37 E. Conceptual Perspectives & Building Elevations (date: 08/08/2019): Meridian City Council Meeting Agenda November 26, 2019 – Page 137 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 201 of 261 Page 38 Meridian City Council Meeting Agenda November 26, 2019 – Page 138 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 202 of 261 Page 39 Conceptual Nursing/Residential Care Facility Elevations: Meridian City Council Meeting Agenda November 26, 2019 – Page 139 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 203 of 261 Page 40 Meridian City Council Meeting Agenda November 26, 2019 – Page 140 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 204 of 261 Page 41 Conceptual Multi-Family (Duplex Style) Elevations: Meridian City Council Meeting Agenda November 26, 2019 – Page 141 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 205 of 261 Page 42 Conceptual Office Building Elevations: Meridian City Council Meeting Agenda November 26, 2019 – Page 142 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 206 of 261 Page 43 Meridian City Council Meeting Agenda November 26, 2019 – Page 143 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 207 of 261 Page 44 Conceptual Retail Building Elevations: Meridian City Council Meeting Agenda November 26, 2019 – Page 144 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 208 of 261 Page 45 Meridian City Council Meeting Agenda November 26, 2019 – Page 145 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 209 of 261 Page 46 Meridian City Council Meeting Agenda November 26, 2019 – Page 146 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 210 of 261 Page 47 Meridian City Council Meeting Agenda November 26, 2019 – Page 147 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 211 of 261 Page 48 II. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. A Development Agreement (DA) is required as a provision of annexation of this property. Prior to approval of the annexation ordinance, a DA shall be entered into between the City of Meridian, the property owner(s) at the time of annexation ordinance adoption, and the developer. Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division prior to commencement of the DA. The DA shall be signed by the property owner and returned to the Planning Division within six (6) months of the City Council granting the annexation. The DA shall, at minimum, incorporate the following provisions: a. Future development of this site shall be generally consistent with the conceptual site plan, conceptual building elevations, preliminary plat, phasing plan, landscape plan, and qualified open space exhibit included in Section VII and the provisions contained herein. b. All multi-family (i.e. duplex style) structures, the nursing/residential care facility, and all commercial/office structures shall comply with the design standards listed in the Architectural Standards Manual. The design of the commercial structures should incorporate some of the same or similar design elements and construction materials as those in the residential portion of the development. An application for Design Review shall be submitted concurrently with the Certificate of Zoning Compliance application and approved prior to submittal of building permit applications. c. Buildings within the commercial (C-C zoned) portion of the development shall be arranged to create some form of common, usable area, such as a plaza or green space as set forth in the Comprehensive Plan for mixed use designated areas (see pg. 23 of the Comprehensive Plan). d. Supportive and proportional public and/or quasi-public spaces and places including but not limited to parks, plazas, outdoor gathering areas, open space, libraries, and schools that comprise a minimum of 5% of the development area shall be provided within the mixed use/commercial portion of the development as set forth in the Comprehensive Plan outdoor seating areas at restaurants do not count) (see pgs. 24 & 28 of the Comprehensive Plan). e. One (1) building permit is allowed to be issued for the nursing/residential care facility on Lot 1, Block 2 prior to subdivision of the property. f. The driveway access via S. Eagle Rd. is restricted to a right-in/right-out access and is only allowed on a temporary basis until such time as the property to the north redevelops and an access driveway is constructed via S. Eagle Rd. in alignment with E. Moon Dipper St. to the north on the west side of Eagle Rd. At such time, the driveway access on this site via S. Eagle Rd. shall be removed and the street buffer extended in place of the driveway. g. An access easement shall be provided to the property to the north in alignment with the north/south driveway on the east side of the future retail pads depicted on the site plan; a recorded copy of said easement shall be submitted to the Planning Division with the Certificate of Zoning Compliance application for the adjacent development. Meridian City Council Meeting Agenda November 26, 2019 – Page 148 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 212 of 261 Page 49 2. The preliminary plat included in Section VII.B, shall be revised as follows: a. Depict common lots for the 25-foot wide street buffers required along E. Victory Rd. on Lot 1, Block 2 and Lot 1, Block 1; street buffers shall be measured from the back of sidewalk where attached sidewalks are located and from the back of curb where detached sidewalks are required. Landscaping on these lots shall be maintained by a homeowner’s association in accord with UDC 11-3B-7C.2a. b. Depict the PI pump station on a lot dedicated solely for itself and owned by the entity that owns and maintains the PI system in accord with UDC 11-3B-6E. c. Include a note on the plat prohibiting direct lot access via S. Eagle Rd. and E. Victory Rd. other than those access points approved with this application. 3. The landscape plan included in Section VII.D shall be revised as follows: a. Depict a 25-foot wide street buffer along S. Eagle Rd. and E. Victory Rd., measured from the back of sidewalk where attached sidewalks are located and from the back of curb where detached sidewalks are required. b. Depict a 25-foot wide landscape buffer to residential uses along the northern boundary of the C-C zoned portion of the site; and landscaping in accord with the standards listed in UDC 11-3B-9C that includes a mix of evergreen and deciduous trees and shrubs that results in a barrier that allows trees to touch at the time of tree maturity. c. For the multi-family (duplex style units) portion of the site, landscaping shall be depicted along the foundations of all street facing elevations as set forth in UDC 11-4-3-27E. d. For the nursing/residential care facility, if an outdoor recreation area is proposed for the memory care portion of the facility, a barrier with a minimum height of 6 feet shall be provided along the perimeter of any portion of the site that is accessible to those patients. The fencing material shall meet the swimming pool fence requirements of the building code in accord with Title 10 of this code. A If applicable, a detail of the proposed fencing shall be submitted with the Certificate of Zoning Compliance application that complies with the aforementioned requirement. e. Depict the existing 15-foot wide ingress-egress easement along the northern boundary of the site free of trees and bushes (grass is allowed) and pedestrian walkways; fencing shall not restrict access to the easement and its purpose – a gate shall be installed in the perimeter fence for access to the pump on the adjacent property to the north. f. Extend the north/south driveway on the east side of the future retail pads depicted on the site plan to the north property boundary for future extension, interconnectivity and access via S. Eagle Rd. g. Depict fencing along the east boundary of the site. Applicant shall work with the adjacent neighbors to the east on a new replacement fence (as agreed upon by the Developer at the Commission hearing). 4. Submit a detail of the proposed BBQ pavilion with the final plat application. 5. Signage for addressing needs to be provided at the public street for the multi-family (duplex style) homes for emergency wayfinding purposes. 6. The multi-family development shall have an ongoing obligation to comply with the specific use standards listed in UDC 11-4-3-27. Meridian City Council Meeting Agenda November 26, 2019 – Page 149 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 213 of 261 Page 50 7. For each of the multi-family (i.e. duplex style) units, a minimum of eighty (80) square feet of private, usable open space shall be provided for each unit as set forth in UDC 11-4-3-27B.3. This requirement can be satisfied through porches, patios, decks, and/or enclosed yards. 8. The nursing/residential care facility shall have an ongoing obligation to comply with the specific use standards of UDC 11-4-3-29. 9. The owner and/or operator of the nursing/residential care facility shall secure and maintain a license from the State of Idaho Department of Health and Welfare, facility standards division as set forth in UDC 11-4-3-29A.2. 10. The multi-family development shall record a legally binding document that states the maintenance and ownership responsibilities for the management of the development, including, but not limited to, structures, parking, common areas, and other development features as set forth in UDC 11-4-3-27F. A recorded copy of said document shall be submitted to the Planning Division prior to issuance of the first Certificate of Occupancy for the development. 11. A Certificate of Zoning Compliance and Design Review application(s) is required to be submitted to the Planning Division and approved prior to submittal of building permit applications for all structures within the development. All structures shall comply with the design standards listed in the Architectural Standards Manual. 12. If any drive-through establishments are proposed within the site, compliance with the specific use standards listed in UDC 11-4-3-11 is required. 13. All existing structures on this site are required to be removed prior to signature on the final plat phase in which they are located. 14. All drive aisles adjacent to the 3-story nursing/residential care facility and 3-story office building shall be a minimum of 26 feet in width per Fire Department requirements. 15. The Applicant shall work with Staff and ACHD to implement traffic calming signage and/or safety measures on the public street entering the site from Victory Rd. to assist with pedestrian safety. B. PUBLIC WORKS 1. Site Specific Conditions of Approval 1.1 Extend water easement to north property line at northwest portion of property to facilitate potential future connection. A water main connection to Eagle Rd. is required with the first phase of development. 2. General Conditions of Approval 2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. Meridian City Council Meeting Agenda November 26, 2019 – Page 150 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 214 of 261 Page 51 2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year- round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 2.5 All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207 and any other applicable law or regulation. 2.7 Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 2.8 Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 2.10 A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 2.11 All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 2.12 Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. Meridian City Council Meeting Agenda November 26, 2019 – Page 151 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 215 of 261 Page 52 2.13 It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 2.14 Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 2.15 Developer shall coordinate mailbox locations with the Meridian Post Office. 2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H. 2.17 Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 2.18 The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 2.20 At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 2.21 A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. 2.22 The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2.23 The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. C. FIRE DEPARTMENT http://weblink.meridiancity.org/WebLink8/0/doc/176733/Page1.aspx D. POLICE DEPARTMENT http://weblink.meridiancity.org/WebLink8/0/doc/177167/Page1.aspx Meridian City Council Meeting Agenda November 26, 2019 – Page 152 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 216 of 261 Page 53 E. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO (COMPASS) http://weblink.meridiancity.org/WebLink8/0/doc/177122/Page1.aspx F. BOISE PROJECT BOARD OF CONTROL Plans must be submitted to Boise Project- Board of Control for comment and review prior to construction. http://weblink.meridiancity.org/weblink8/0/doc/177500/Page1.aspx G. NAMPA & MERIDIAN IRRIGATION DISTRICT (NMID) http://weblink.meridiancity.org/WebLink8/0/doc/177496/Page1.aspx H. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/WebLink8/0/doc/176951/Page1.aspx I. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ) http://weblink.meridiancity.org/WebLink8/0/doc/177194/Page1.aspx J. IDAHO TRANSPORTATION DEPARTMENT (ITD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=178079&dbid=0 K. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/177899/Page1.aspx III. FINDINGS A. Annexation and/or Rezone (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The City Council finds the Applicant’s proposal to annex and develop the subject 10.29 acre property with R-15 and C-C zoning is consistent with the associated MU-C FLUM designation for this property. (See section V above for more information.) 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The City Council finds the proposed map amendment and development complies with the purpose statements of the residential and commercial districts in that it will provide for a range of housing opportunities (for the City’s senior residents) and retail and service needs for the community consistent with the Comprehensive Plan. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The City Council finds the proposed map amendment should not be detrimental to the public health, safety and welfare as the proposed residential and commercial uses should be compatible with adjacent existing and future residential and commercial uses in the area. Meridian City Council Meeting Agenda November 26, 2019 – Page 153 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 217 of 261 Page 54 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The City Council finds City services are available to be provided to this development. 5. The annexation (as applicable) is in the best interest of city. The City Council finds the proposed annexation is in the best interest of the City. B. Preliminary Plat (UDC 11-6B-6) In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the decision making body shall make the following findings: (Ord. 05-1170, 8-30-2005, eff. 9-15- 2005) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008) The City Council finds the proposed plat is generally in conformance with the UDC if the Applicant complies with the Development Agreement provisions and conditions of approval in Section VIII. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The City Council finds public services can be made available to the subject property and will be adequate to accomodate the proposed development. 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; The City Council finds the proposed plat is in substantial conformance with scheduled public improvements in accord with the City’s CIP. 4. There is public financial capability of supporting services for the proposed development; The City Council finds there is public financial capability of supporting services for the proposed development. 5. The development will not be detrimental to the public health, safety or general welfare; and The City Council finds the proposed development will not be detrimental to the public health, safety or general welfare. 6. The development preserves significant natural, scenic or historic features. (Ord. 05-1170, 8- 30-2005, eff. 9-15-2005) The City Council is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda November 26, 2019 – Page 154 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 218 of 261 Page 55 C. Conditional Use Permit (UDC 11-5B-6E) The Commission shall base its determination on the Conditional Use Permit requests upon the following: 1. That the site is large enough to accommodate the proposed use and meet all the dimensional and development regulations in the district in which the use is located. Multi-Family Development: The City Council finds that the subject property is large enough to accommodate the proposed use and dimensional and development regulations of the R-15 district (see Analysis, Section V for more information). Nursing and Residential Care Facility: The City Council finds that the subject property is large enough to accommodate the proposed use and dimensional and development regulations of the R-15 district (see Analysis, Section V for more information). 2. That the proposed use will be harmonious with the Meridian Comprehensive Plan and in accord with the requirements of this Title. Multi-Family Development: The City Council finds that the proposed use is consistent with the future land use map designation of MU-C and is allowed as a conditional use in UDC Table 11-2A-2 in the R-15 zoning district. Nursing/Residential Care Facility: The City Council finds that the proposed use is consistent with the future land use map designation of MU-C and is allowed as a conditional use in UDC Table 11-2A-2 in the R-15 zoning district. 3. That the design, construction, operation and maintenance will be compatible with other uses in the general neighborhood and with the existing or intended character of the general vicinity and that such use will not adversely change the essential character of the same area. Multi-Family Development: The City Council finds the proposed design of the development, construction, operation and maintenance should be compatible with the mix of other uses planned for this area and with the intended character of the area and that such uses will not adversely change the character of the area. Nursing and Residential Care Facility: The City Council finds the proposed design of the development, construction, operation and maintenance should be compatible with the mix of other uses planned for this area and with the intended character of the area and that such uses will not adversely change the character of the area. 4. That the proposed use, ifit complies with all conditions of the approval imposed, will not adversely affect other property in the vicinity. Multi-Family Development: The City Council finds that if the applicant complies with the conditions outlined in this report, the proposed use will not adversely affect other property in the area. Nursing and Residential Care Facility: The City Council finds that if the applicant complies with the conditions outlined in this report, the proposed use will not adversely affect other property in the area. Meridian City Council Meeting Agenda November 26, 2019 – Page 155 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 219 of 261 Page 56 5. That the proposed use will be served adequately by essential public facilities and services such as highways, streets, schools, parks, police and fire protection, drainage structures, refuse disposal, water, and sewer. Multi-Family Development: The City Council finds that essential public services are available to this property and that the use will be adequately served by these facilities. Nursing and Residential Care Facility: The City Council finds that essential public services are available to this property and that the use will be adequately served by these facilities. Meridian City Council Meeting Agenda November 26, 2019 – Page 156 of 352Meridian City Council Meeting Agenda December 10, 2019 – Page 220 of 261 �` E IDIAN*,--IZ1 - I DAHJ CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 H Item Title: Resolution No. 19-2178: Adopting Updated City of Meridian Finance Policies Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.H. Presenter: Todd L avoie Estimated Time for P resentation: 1 minute Title of I tem - Resolution No. 19-2178: Adopting Updated City of M eridian F inance P olicies AT TAC HM E NT S: Description Type Upload D ate Resolution Adopting Updated City Of Meridian Finance P olicies R esolution 12/5/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 221 of 261 CITY OF MERIDIAN RESOLUTION NO. 19-2178 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER A RESOLUTION ADOPTING UPDATED CITY OF MERIDIAN FINANCE POLICIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, in keeping with best financial management practices, the City's Chief Financial Officer/City Treasurer has reviewed and updated the following City Finance policies, attached hereto as Exhibit A: Banking Policy; Budget Policy; Debt Management Policy; Financial Audit Policy; Financial Stability Policy; Funds and Fund Balance Policy; Investments Policy; Economic Development Incentive Policy; and WHEREAS, the City Council finds that the Finance policies attached hereto as Exhibit A are consistent with generally accepted accounting principles, federal and state statutes and regulations, City policies, and best government accounting principles, practices, rules, guidelines, and standards; NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF THE CITY OF MERIDIAN CITY, IDAHO: Section 1. That the City Council of the City of Meridian hereby approves the updated Finance policies attached hereto as Exhibit A. Section 2. That the Chief Financial Officer/City Treasurer is hereby authorized to implement the policies approved by this Resolution. Section 3. That this Resolution shall be in full force and effect immediately upon its adoption and approval. 2019. ADOPTED by the City Council of the City of Meridian, Idaho, this Way of December, APPROVED by the Mayor of the City of Meridian, Idaho, this Eday of December, 2019. APPROVED: Tamm erd Mayor ATTEST: ,IED AUGUST City of "' , E IDIZ IAN l SEAL � IDAHO / RESOLUTION UPDATING FINANCE POLICIES PAGE 1 Meridian City Council Meeting Agenda December 10, 2019 – Page 223 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 224 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 225 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 226 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 227 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 228 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 229 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 230 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 231 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 232 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 233 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 234 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 235 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 236 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 237 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 238 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 239 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 240 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 241 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 242 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 243 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 244 of 261 Meridian City Council Meeting Agenda December 10, 2019 – Page 245 of 261 CE IDIAN*,----- IWXWIIZ�J CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 3 I Item Title: AP Invoices for Payment - 12/11/19 - $339,015.19 Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 3.I . Presenter: Estimated Time for P resentation: 0 Title of I tem - AP Invoices for Payment - 12/11/19 - $339,015.19 AT TAC HM E NT S: Description Type Upload D ate I nvoices C over Memo 12/5/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 246 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund A-1 HEATING & AIR CONDITIONING replace air conditioning condenser at Settlers Park MYB 5,481.00 01 General Fund ADA COUNTY PARAMEDICS 220/9 CPR cert cards, City Training 180.00 01 General Fund ADA COUNTY SHERIFF'S OFFICE 20-0030 220/Dispatch Serv, Oct, Nov, Dec 2019 24,589.75 01 General Fund ADVANCE AUTO PARTS lightbulb for Bobcat Toolcat 7.69 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE lock set & handle at Community Center 310.00 01 General Fund AMERICAN DOOR SERVICE/MERIDIAN DOOR & HARDWARE Repair to Men's Locker Room Door Handle 370.00 01 General Fund AT&T MOBILITY LLC ATT First Net invoice 10/21 - 11/20/19 587.95 01 General Fund AVOLVE SOFTWARE CORPORATION Assurance Services: CR08052019 618.75 01 General Fund BOE - Boise Office Equipment XER/ C8070H2 220/ Mtnc.Fee per copy 10/25-11/24/19 NewCopier 186.17 01 General Fund BOISE FITNESS EQUIPMENT Foam Rollers for Fitness Room to be Used by Academy 283.05 01 General Fund BOISE SPRING WORKS 220/spring repair on MF043 655.00 01 General Fund BRIGHT IDEAS LIGHTING COMPANY LED lights to Storey Bark Park restroom 556.25 01 General Fund BURKS TRACTOR CO relay switch for Skidsteer repair - qty 1 61.87 01 General Fund CANYON TRUCK UPFITTERS light bar for Bobcat Toolcat - qty 1 211.91 01 General Fund CASCADE FENCE COMPANY, INC.Chainlink Fence Added to Create SWAT Storage in K9 Bldg 985.00 01 General Fund CENTURYLINK CENTREX phone lines, Homecourt, FS #1 11/19-12/18/19 723.43 01 General Fund CENTURYLINK Fuller Park Modem Service 11/10 - 12/9/19 118.69 01 General Fund CENTURYLINK PD DSL credit memo for deactivation from May but billing con (214.16) 01 General Fund CENTURYLINK Police DSL 7/19/8/18/19 - req't disconnect 5/29/19; credit 106.18 01 General Fund CENTURYLINK Police DSL 8/19-9/18/19; req't disconnect 5/29/19; credit 53.99 01 General Fund CENTURYLINK Police DSL 9/19 - 10/18/19 req't disconnect 5/29/19, credit 53.99 01 General Fund CENTURYLINK Police DSL Credit for previously invoiced 9/27 - 10/19/19 (248.35) 01 General Fund CENTURYLINK Reverse PD DSL credits for deactivations - coded incorrectly 248.35 01 General Fund CI TECHNOLGIES IAPro Internal Affairs/Professional Standards Unit Software 2,599.96 01 General Fund CONSOLIDATED SUPPLY COMPANY flush valve repair kit for Kleiner Park restrooms - qty 5 20.73 01 General Fund D & B SUPPLY Dog Food for K9 Wyatt 79.98 01 General Fund DATATEL 15 480G Phones 5,460.00 Date: 12/5/19 11:54:08 AM Page: 1Meridian City Council Meeting Agenda December 10, 2019 – Page 247 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund DATATEL Ext 1418 208-489-0418 We'd like to request some assistance w 95.00 01 General Fund DAVID WARD Exp Rpt D.Ward CO 11/17-11/22 electrical Inspector E2 traini 301.55 01 General Fund DISTINCTIVE MILLWORK & SPEC Stainless Steel Counter in Evidence 5,938.00 01 General Fund DYNA SYSTEMS nuts, bolts, electrical connectors for Parks Shop - qty 775 172.42 01 General Fund ERS, EMERGENCY RESPONDER SERVICES, INC. Install Push Bumper & Airhorn with PA on Unit # 83 1,237.00 01 General Fund FASTENAL COMPANY parts for Settlers Park playground repair - qty 6 38.24 01 General Fund FRANZ WITTE LANDSCAPE parking lot island landscaping at Homecourt 5,300.00 01 General Fund G & R AG PRODUCTS INC 20-0103 Grasshopper trim mower - qty 1 19,265.25 01 General Fund GLASS DOCTOR fleet truck 7 windshield replacement 238.84 01 General Fund GLASS DOCTOR Windshield Replacement for Unit # 159 634.43 01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee - Harry Potter Camp 11/4-11/18/19 - qty 8 416.00 01 General Fund HOME DEPOT CREDIT SERVICES compact tape measure x 1; sikaflex & caulking gun for 8th St 420.51 01 General Fund HOME DEPOT CREDIT SERVICES hole saw x 1; furniture grommets for desk setup x 3 19.56 01 General Fund HOME DEPOT CREDIT SERVICES Kleiner Park washer/dryer vent ducting supplies x 12 109.75 01 General Fund IDAHO NURSERY ASSOCIATION MPR member dues 2019-2020 Friend of Horticulture 75.00 01 General Fund IDAHO POWER Fire Department Power - November 2019 2,243.49 01 General Fund IDAHO PRESS-TRIBUNE Ord: 19-1860 Stapleton Subdivision 141.35 01 General Fund INFOR (US), INC.Kelly Fitzgerald , Setup Project & Checklist, 10/10/19 Proje 780.00 01 General Fund INTERMOUNTAIN GAS SHANEE - INTERMOUNTAIN GAS 46.81 01 General Fund INTERNL MUNICIPAL LAWYERS ASSN IMLA Membership 12/31/19 - 01/01/21 695.00 01 General Fund JENSEN BELTS ASSOC Pine Ave rest stop additional detail for construction plan 1,515.00 01 General Fund JOHNSTONE SUPPLY electric heater replacement at 8th Street Park 290.76 01 General Fund KELLER ASSOCIATES, INC.20-0096 FY20 Electrical Plans Examining Services 10/2019 12,639.30 01 General Fund KEN WELBORN reimburse K.Welborn resole station boots 100.00 01 General Fund KENDALL SUPERSTORE Window Tint & Remote Start for Unit # 98 660.00 01 General Fund KEVIN BOBAN CONSTRUCTION Homecourt ADA sidewalk repairs 3,350.00 01 General Fund L.N. CURTIS AND SONS 220/ Belts (40)920.00 01 General Fund L.N. CURTIS AND SONS 220/ Boots, Matt Myers 115.00 01 General Fund L.N. CURTIS AND SONS 220/ Fire helmet, white, (1)324.53 01 General Fund LEVEL 3 COMMUNICATIONS, LLC.Level 3 Communications Telephone, Nov 2019, 268238 995.47 01 General Fund M.D. WILLIS, INC.20-0104 Court Reporting 11/6/19-11/26/19 2,650.00 Date: 12/5/19 11:54:08 AM Page: 2Meridian City Council Meeting Agenda December 10, 2019 – Page 248 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund M2M WIRELESS Parks Modem Service 10/17-11/16/19 Qty 25 285.94 01 General Fund MARK NIEMEYER reimburse M.Niemeyer 3pair black work pants 89.97 01 General Fund MEGAN MOELLER Exp Rpt Megan Moeller 10/20-11/1 CA Field Evidence training 33.52 01 General Fund MINUTEMAN, INC.220/ Padlock keys for turnout racks @ PSTC 15.00 01 General Fund MINUTEMAN, INC.Keymark key to remove door cores at Parks Shop - qty 1 8.95 01 General Fund MINUTEMAN, INC.open restroom to free child at Storey Bark Park 290.00 01 General Fund MINUTEMAN, INC.restroom door lock repair at Fuller Park 129.95 01 General Fund MINUTEMAN, INC.Settlers Park concessions door lock repair 105.00 01 General Fund MURIE DESIGN GROUP 20-0069 220/ T-Shirts (12)179.08 01 General Fund NORCO cylinder rental for welding gas - October 2019 42.16 01 General Fund NORCO welding gas for Lanark Parks Shop 149.59 01 General Fund O'REILLY AUTO PARTS 220/ Antifreeze, 1 gal., Sta. 3 26.97 01 General Fund OXARC, INC.220/ Medical oxygen cylinder refills (6)34.34 01 General Fund OXARC, INC.220/refill 3 medical oxygen cylinders 22.17 01 General Fund PLATT ELECTRIC SUPPLY 220/Bulbs, Fire Safety Center 37.56 01 General Fund PLATT ELECTRIC SUPPLY Glass dome for light fixtures in City Hall 96.00 01 General Fund PLATT ELECTRIC SUPPLY Lanark Parks Shop bug eye lights - qty 9 193.52 01 General Fund PORTAPROS, LLC portable toilets for HMS ball fields 11/13/19 125.51 01 General Fund RAIN BIRD onsite Rainbird training for Parks staff 332.35 01 General Fund REAL ANIMAL MANAGEMENT 19-0141 goose management services - October 2019 2,940.00 01 General Fund ROCKY MOUNTAIN COLLISION 220/Emission test, MF017, April 2019 9.98 01 General Fund SHI INTERNATIONAL CORP Microsoft Visio Professional 2019 - License - 1 PC - Select 1,038.69 01 General Fund SILVER CREEK SUPPLY Christmas decoration lightbulbs - qty 50 42.25 01 General Fund SILVER CREEK SUPPLY Christmas lights - qty 20 227.86 01 General Fund SILVER CREEK SUPPLY Christmas lights for Generations Plaza tree - qty 72 825.98 01 General Fund SILVER CREEK SUPPLY freight charge for Kleiner Park fountain parts 12.00 01 General Fund SILVER CREEK SUPPLY Gravely maintenance 312.93 01 General Fund SILVER CREEK SUPPLY snow shovels - qty 8 241.94 01 General Fund SPARKLIGHT 112461900 City Hall Cable Service 11/16 - 12/15/19 56.18 01 General Fund SPARKLIGHT 220/Digital device rental, 11-16 to 12-15 12.24 01 General Fund SPARKLIGHT 220/equip rental, St. 4, 11-23 to 12-22 5.78 01 General Fund SPECIALTY CONSTRUCTION SUPPLY handicap signs for Homecourt 346.00 01 General Fund STEELMAN PLUMBING Womens Locker Room Toilet Repair 430.00 01 General Fund STEPHANY GALBREAITH Reimbursement:S.Galbreaith,Mileage 92 x $.58 Misc 53.36 01 General Fund SYNCB/AMAZON 468954677474; 220/ Books(15), Strat & Tact. Cons on the Fire 1,668.75 01 General Fund SYNCB/AMAZON 679955367634; 220/Barstools, St. 5, qty 4 189.99 Date: 12/5/19 11:54:08 AM Page: 3Meridian City Council Meeting Agenda December 10, 2019 – Page 249 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 01 General Fund SYNCB/AMAZON 896343655638;220/4 bar stls ST. 5, too high, ret, cr coming 209.99 01 General Fund Tami J Leach instructor fee - Pickleball 10/24-11/14/19 - qty 16 768.00 01 General Fund TATES RENTS (GENERAL OFFICE)core drill for Kleiner Park dryer venting 11/19/19 105.97 01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 25.90 01 General Fund THUNDER MOUNTAIN TENT & CANVAS 220/ Turnout repair, E. Smith 35.00 01 General Fund ULINE, INC.tire racks for Parks Shop - qty 2 449.53 01 General Fund UNIFORMS 2 GEAR 20-0068 220/ 1/4 zip job shirts (3)322.51 01 General Fund UNIFORMS 2 GEAR 20-0068 220/ Beanies(28), Caps(81) w/ Embroid.1,486.82 01 General Fund UNIFORMS 2 GEAR 20-0068 220/ Boots, P. Schepper 279.62 01 General Fund UNIFORMS 2 GEAR 20-0068 220/ Caps(13) w/ Embroid.188.50 01 General Fund UNIFORMS 2 GEAR 20-0068 220/1/4 zip job shirts (45)3,205.17 01 General Fund UNIFORMS 2 GEAR Coleman CSO rec'd and will ret Pants & Belt 347.10 01 General Fund UNIFORMS 2 GEAR CSO Coleman Hat - Ne Hire Gear 16.50 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/19 823.03 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21-11/20/19 8,346.03 01 General Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 10/21-11/20/19 709.42 01 General Fund WESTERN FIRE CHIEFS' ASSOCIATION 220/ Advertising for lateral entry positions 405.00 01 General Fund ZOLL MEDICAL CORP 220/ Patient cable medical 367.50 Total 01 General Fund 134,518.54 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/St. 6, 10-27-19 to 11-9-19 828.15 07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/ Station 6 - Services 11/10-11/23/19 980.10 Total 07 Impact Fund 1,808.25 20 Grant Fund governmental BEFORE THE MOVIE, INC.Hands Free Ordinance Safety Advertising PSA 3,145.00 20 Grant Fund governmental MERIDIAN LIBRARY DISTRICT Reimb for ADA Restroom Improvements CFDA#14.253 69,716.00 20 Grant Fund governmental VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21-11/20/19 53.52 Total 20 Grant Fund governmental 72,914.52 Date: 12/5/19 11:54:08 AM Page: 4Meridian City Council Meeting Agenda December 10, 2019 – Page 250 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund BLACK EAGLE CONSTRUCTION 20-0135 3096 N Elisha Ave sewer main repair 14,000.00 60 Enterprise Fund BOE - Boise Office Equipment 2TX070119 b/w (344 qty) & color (166 qty) images 11.74 60 Enterprise Fund BRADLY AND SHARON ARFMAN REFUND WT/S/T: 2722 N SNOW GOOSE WAY CUSTOMER PAID AFTER CLO 96.98 60 Enterprise Fund BRUCE CRIST REFUND WT/S/T: 818 E SILVER TORCH ST TITLE COMPANY OVERPAID 133.30 60 Enterprise Fund CARL BUSACKER REFUND WT/S/T: 2866 N LOCHSA WAY CUSTOMER PAID AFTER CLOSING 24.03 60 Enterprise Fund CENTURYLINK CENTREX phone lines, Homecourt, FS #1 11/19-12/18/19 623.73 60 Enterprise Fund CH2M HILL ENGINEERS, INC 18-0070 WRRF Capacity Expansion Svc to 10/25/19 11,979.85 60 Enterprise Fund CHRISTOPHER MCENTIRE REFUND WT/S/T: 2055 E WRIGHTWOOD DR TITLE COMPANY OVERPAID 86.70 60 Enterprise Fund CUSTOM ELECTRIC INC No PO Well 20b Assessment and Reconstruction Svc to 11/14/19 170.00 60 Enterprise Fund DEB WYLIE REFUND WT/S/T: 519 S PELICAN WAY PREVIOUS RENTER OVER PAID F 52.71 60 Enterprise Fund EDWARD & NORDENE DOHERTY REFUND WT/S/T: 4189 W DOVER DR TITLE COMPANY OVERPAID 57.58 60 Enterprise Fund FERGUSON ENTERPRISES INC.Fittings for grit cleanout piping addition (3 qty)979.40 60 Enterprise Fund FISHER SCIENTIFIC Bottle top fillers (1 cs)158.78 60 Enterprise Fund FISHER SCIENTIFIC Glucose-glutamic acid (4 qty)134.32 60 Enterprise Fund FREDERIC CAMPBELL REFUND WT/S/T: 2589 E SATTERFIELD ST TITLE COMPANY OVERPAID 44.26 60 Enterprise Fund GALEN CRAWFORD REFUND WT/S/T: 722 N BROWNFIELD WAY TITLE COMPANY OVERPAID 44.70 60 Enterprise Fund GRANT MECHANICAL, INC Annual maintenance of boiler at N. Black Cat lift station 1,297.23 60 Enterprise Fund HIDROSTAL PUMPS Labor & parts for pump #1 repair at S. Black Cat lift statio 8,013.90 60 Enterprise Fund IDAHO POWER 2205167097 WWTP Power - Liftstations - November 2019 2,981.29 60 Enterprise Fund IDAHO PRESS-TRIBUNE Invitation for Bid Water Main Rplc NW 11th Ave.73.14 Date: 12/5/19 11:54:08 AM Page: 5Meridian City Council Meeting Agenda December 10, 2019 – Page 251 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund JACOB TAYLOR REFUND WT/S/T: 1230 N LEGISLATIVE WAY TITLE COMPANY OVERPAID 70.27 60 Enterprise Fund JUB ENGINEERS 19-0373 ACHD, Eagle-Victory Water/Sewer Svc to 11/2/19 3,861.60 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svce 10/1-31/19 Medical Ofc Bldg#1-3 sheets 870.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 4-Plex Pine Ridge-1sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 BVABC Eagle View Ofc#3-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 Fairbourne #1REVISED-5.5 sheets 1,595.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 Hill's Cent Farm Com Onsite Rds 580.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 Linder Village-9 Sheets 2,610.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 Payne MOB @ Century Farm-1sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svcs 10/1-31/19 TM Crossing#4-1 sheet 290.00 60 Enterprise Fund KELLER ASSOCIATES, INC.20-0098 QLPE Svs 10/1-31/19 Edgehill#2-9 sheets 2,610.00 60 Enterprise Fund KELLER ASSOCIATES, INC.43204213/No Slough Sewer Trunk thru 2/29/04 190.00 60 Enterprise Fund KEN AND JOYCE KNAPIC REFUND WT/S/T: 6980 E EXETER PL TITLE COMPANY OVERPAID 23.51 60 Enterprise Fund LON & MICHELLE ROSE REFUND WT/S/T: 307 W LOCKHART LN TITLE COMPANY OVERPAID 71.93 60 Enterprise Fund MICHAEL & MICHELLE CARDOZA Refund WT/S/T: 2353 E Powder River St Customer Overpaid 132.28 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Black powder coating media (2 qty)36.04 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Nuts & bolts (320 qty)66.54 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Spray paint for shop (12 qty)164.88 60 Enterprise Fund MSC INDUSTRIAL SUPPLY CO.Welding wire (2 qty)33.46 60 Enterprise Fund MURRAYSMITH INC 19-0389 Water Main Replacement Hickory-Fairview Svc 10/31/19 16,941.00 Date: 12/5/19 11:54:08 AM Page: 6Meridian City Council Meeting Agenda December 10, 2019 – Page 252 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund MURRAYSMITH INC No PO Water & Sewer Main Replacement Service to 10/31/19 628.50 60 Enterprise Fund NICK TAMBORNINI reimb N.Tambornini CDL test & license w/ tanker endorsement 303.00 60 Enterprise Fund OXARC, INC.PO#20-0022, Sodium Hypo, Well 28,27,19, 950gl, WO#17833 1,650.50 60 Enterprise Fund PATRICIA YTUARTE REFUND WT/S/T: 1530 E WILLOWBROOK CT TITLE COMPANY OVERPAID 51.54 60 Enterprise Fund PATRICK AND MARILYN HEYNEMAN REFUND WT/S/T: 1739 E PISA ST TITLE COMPANY OVERPAID 67.02 60 Enterprise Fund PLATT ELECTRIC SUPPLY Cable ties & top grip nut (130 qty)81.48 60 Enterprise Fund PLATT ELECTRIC SUPPLY Junction Box @ Well 19, Qty 2, WO#273100 95.21 60 Enterprise Fund PLATT ELECTRIC SUPPLY PVC coated rigid conduit to relocate gas detector (10 qty) 58.68 60 Enterprise Fund PLATT ELECTRIC SUPPLY PVC Heater Tool, Qty 1 449.00 60 Enterprise Fund PLATT ELECTRIC SUPPLY Returned multiple parts (142 qty)(928.96) 60 Enterprise Fund POLYDYNE INC 20-0001 Polymer (34,500 lbs)41,779.50 60 Enterprise Fund RICHARD DAVIS REFUND WT/S/T: 2458 N WAGGLE PL TITLE COMPANY OVERPAID 59.48 60 Enterprise Fund RICK AND LISA GEHRKE REFUND WT/S/T: 2948 W WILLARD ST PREVIOUS RENTER OVERPAID BY 34.52 60 Enterprise Fund ROBERT ELLIS REFUND WT/S/T: 145 E SPINOSA DR CUSTOMER PAID AFTER CLOSING 40.70 60 Enterprise Fund ROBERTSON SUPPLY, INC.3/8in x50ft Soft Copper Roll, Qty 1, WO#275068 53.01 60 Enterprise Fund ROBERTSON SUPPLY, INC.Grundfos DDA Metering Pump&Installation Kit,OCCT Well19,Qty6 7,120.00 60 Enterprise Fund ROCKY MOUNTAIN COLLISION Emission Testing & Processing Fee for C19159 Statement 32488 14.98 60 Enterprise Fund RONALD AND AUDREY WHITE REFUND WT/S/T: 898 E REFLECT RIDGE TITLE COMPANY OVERPAID 36.02 60 Enterprise Fund RYAN AND BRENDA ELLIS REFUND WT/S/T: 1715 E WRIGHTWOOD DR TITLE COMPANY OVERPAID 87.06 60 Enterprise Fund SHARON WIGGINS REFUND WT/S/T: 2629 N RICHTER AVE PROP. MGMT AND RENTER BOTH 32.84 Date: 12/5/19 11:54:08 AM Page: 7Meridian City Council Meeting Agenda December 10, 2019 – Page 253 of 261 City Of Meridian Invoices Selected for Payment - Invoices for Payment - Amie Code Fund Fund Title Vendor Name Invoice/Credit Description Invoice Amount 60 Enterprise Fund SHI INTERNATIONAL CORP Access 2019 Sngl Mvl Windows - Multiple Windows Platform Sin 209.54 60 Enterprise Fund STEVE & STACEY GEHLKEN REFUND WT/S/T: 126 E WATERBURY LN CUSTOMER PAID AFTER CLOSIN 48.14 60 Enterprise Fund SYNCB/AMAZON 458565593383; shrts for RMason, WMusick & MEspinola (18 qty) 261.84 60 Enterprise Fund SYNCB/AMAZON 465655564363; Writing pads for T. Otte 20.17 60 Enterprise Fund SYNCB/AMAZON 647394734846;Cll Ph Hldr for Malibu,T. Hyslop, and D. Heaton 44.97 60 Enterprise Fund T & M HOLDINGS REFUND WT/S/T: 3373 S COBBLE PL TITLE COMPANY OVERPAID 33.26 60 Enterprise Fund THE UPS STORE Shipping to send turbidity sensor in for repairs 104.80 60 Enterprise Fund TRACK UTILITIES, INC 19-0020 Temporary transformer repair at WRRF (6 hrs) 9/12/19 441.00 60 Enterprise Fund UNITED OIL Oil for shop (35 qty)96.25 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 272508216-00001 Modem for system emergencies at Water 10/24- 17.13 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00001 Data Plan #1, 10/21 - 11/20/19 1,632.92 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00002 Cellphones - 10/21-11/20/19 2,748.33 60 Enterprise Fund VERIZON FINANCIAL SERVICES, LLC. BELLEVUE 965467287-00003 Data Plan #2 - 10/21-11/20/19 171.64 60 Enterprise Fund WW GRAINGER, INC Pleated HVAC filters & thread sealant (26 qty)68.42 60 Enterprise Fund WW GRAINGER, INC Welder nozzles (4 qty)43.96 60 Enterprise Fund XYLEM WATER SOLUTIONS USA, INC Cable holders for cable support replacement project 138.00 Total 60 Enterprise Fund 129,774.60 Report Total 339,015.91 Date: 12/5/19 11:54:08 AM Page: 8Meridian City Council Meeting Agenda December 10, 2019 – Page 254 of 261 EIDIANDAHO ,+-- CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 4 Item Title: Items Moved From Consent Agenda Meetinci Notes: E IDIZNIA*,-----DAHO CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 5 A Item Title: Parks and Recreation Department: Key Performance Indicators Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.A . Presenter: Estimated Time for P resentation: 10 Title of I tem - Parks and Recreation Department: K ey Performance Indicators Meridian City Council Meeting Agenda December 10, 2019 – Page 255 of 261 City Council Update Key Performance Indicators (KPIs) Meridian Parks & Recreation Steve Siddoway, Director December 10, 2019 MPR Department Mission, Vision, Values •Mission –Enhance our community’s quality of life by providing innovatively designed parks, connected pathways, and diverse recreational opportunities for all citizens of Meridian that create lasting memories. •Vision –A premier department that provides family- focused opportunities for the Meridian community and responds to a growing and changing population. •Values •Quality –We provide quality parks, pathways, and recreational opportunities that are beautifully designed, exceptionally maintained, safe, and create memories for the citizens and visitors to Meridian. •Community –We build the sense of community in Meridian by connecting people through parks, pathways, programs, and events that bring enjoyment to individuals and families of all ages and abilities. •Fun –We provide places and opportunities that create quality of life experiences, bring balance to working individuals and families, and are fun and enjoyable. At the end of the day, this is what it’s all about! Definitions •Output Measures –By the Numbers •Outcomes –Measured by City-wide Survey •Cost Recovery –Per Adopted Policy Performance Measures •Parks Division •Public Parks •Pathways •Urban Forestry •Recreation Division •Recreation Manager •Sports •Classes/Camps •Community Events •Volunteers •Homecourt Division •Administration Division Performance Measures •Public Parks •Output Measures: •Total Developed Park Acres •Acres per Thousand LOS •Community-wide Effective LOS level •Outcome Measures: •Citizen Rating: Quality, Appearance, and Maintenance of City Parks •Citizen Rating: Quality of Athletic Fields •Citizen Rating: # of City Parks •% of Households Who Visited a Park in the Past 12 Months PARKS DIVISION Performance Measures •Pathways •Output Measures: •Linear Feet of Pathway Added to Network (Annual) •By City of Meridian •By Development Community •Total Miles of Pathway in the City of Meridian •# Miles of Pathway Maintained by City •# Miles of Pathway Maintained by HOAs/Private Sector •Outcome Measures: •Citizen Rating: Number of Pathways for Walking and Biking •Citizen Rating: Quality of Pathways for Walking and Biking PARKS DIVISION (CONT’D) Performance Measures •Urban Forestry •Output Measures: •# Trees Added (Annual) •# Total Public Trees in System PARKS DIVISION (CONT’D) RECREATION DIVISION•Recreation Manager •Output Measures: •Total Recreation Revenue (including sports, classes, events, and contracts) •Field Reservation Revenue •Field Reservation Hours Performance Measures •Outcome Measures: •Citizen Rating RECREATION DIVISION (CONT’D) •Sports •Output Measures: •# Recreation Sports Teams •Sports Revenue •Outcome Measures: •Citizen Rating: Quality of Adult Sports Programs and Sporting Events •Citizen Rating: # of Adult Sports Programs and Sporting Events •Cost Recovery Measures: •Cost Recovery for Sports Programs per Adopted Policy Performance Measures RECREATION DIVISION (CONT’D) •Classes & Camps •Output Measures: •# Activity Guide Enrollments by Year •# Activity Guide Enrollments by Guide •Recreation Class Revenue •Outcome Measures: •Citizen Rating: Quality and Variety of Recreation Programs and Classes •Citizen Rating: # of Recreation Programs and Classes •Cost Recovery Measures: •Cost Recovery for Classes & Camps per Adopted Policy Performance Measures RECREATION DIVISION (CONT’D) •Community Events •Output Measures: •Community Events Sponsored by Department •Outcome Measures: •Citizen Rating: # of Special Events and Festivals •Citizen Rating: Quality and Variety of Special Events and Festivals •Cost Recovery Measures: •Cost Recovery for Events per Adopted Policy •Sparklight Movie Night •Community Block Party •Christmas in Meridian •Independence Day Festival Performance Measures RECREATION DIVISION (CONT’D) •Volunteers •Output Measures: •# Volunteer Hours •# Volunteers •Outcome Measures: •Cost Savings to City HOMECOURT DIVISION •Output Measures: •# Hours Court Reservations •# Monthly Court Memberships •# Open Gym Participants and Check-Ins •Cost Recovery Measures: •Homecourt Revenue •Homecourt Expenditures (Personnel and Operating) Performance Measures ADMINISTRATION DIVISION •Output Measures: •Shelter Reservation Revenue •Shelter Reservation Hours •% Online Enrollments •# Facebook Followers and Reach •Outcome Measures: •Citizen Rating: Availability of Information about Recreation Programs Comments/Questions? Thank You! •Are we measuring the right things? Are we measuring anything you do not care to have reported? LjQif EIDIAN,! -- I DAHJ CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 5 B Item Title: Legal Department: Key Performance Indicators Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 5.B . Presenter: Estimated Time for P resentation: 10 Title of I tem - L egal D epartment: Key P erformance Indicators Meridian City Council Meeting Agenda December 10, 2019 – Page 256 of 261 KPI Update City Attorney’s Office DECEMBER 10, 2019 City of Meridian Risk Management Strategic Plan 4.D.1 Questions Value – Establish Training Value – Evaluate Trends Value – Evaluate Types of Claims KPI – Premium paid to ICRMP KPI – Claims paid by ICRMP KPI –# of Claims per year City of Meridian Prosecution and Police Services Questions Value – Cost Benefit Value – Evaluate Alternative Means Value – Evaluate Level of Service Provided KPI – Cost per case KPI –% of Caseload KPI -# of Cases to Boise City City of Meridian Civil Services Questions Value – Evaluate Dedicated time to Department Support Value – Evaluate Time for Complex Matters KPI -# of Other Agree- ments KPI –# of Develop- ment Agree- ments KPI –# of Ordinances KPI -# Resolutions City of Meridian City Attorney’s office Questions �/rE IDIAN*,-----, COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 5 C Item Title: Police Department: Indicators Meeting Notes: Annual Report and Key Performance I TEM SHEET C ouncil Agenda I tem - 5.C . Presenter: Estimated Time for P resentation: 60 Title of I tem - Police D epartment: Annual Report and Key P erformance Indicators Meridian City Council Meeting Agenda December 10, 2019 – Page 257 of 261 Meridian Police Department Annual Update Mission To provide the highest quality service, in partnership with our community, to preserve and protect life and property through education, prevention, and enforcement. Vision The Meridian Police Department is a premier organization valued for our innovation, positive culture, community partnerships and core values. Key Performance Indicator 2019 Updates: 4.17 3.51 3.47 7.59 7.11 7.09 10.3 10.26 10.26 1 4 7 10 13 16 19 22 25 2017 2018 *2019 Response Time Averages Listed by Priority in Minutes Priority 3 Priority 2 Priority 1 Priority 1 type calls are for non-emergency type of calls where the officer will arrive at the earliest convenience, and should obey all traffic laws. Priority 2 type calls require an urgent response where the officer will arrive as soon as practical, and should obey all traffic laws. Priority 3 type calls are an emergency response in which the lights and siren and driving as authorized for an emergency vehicle by Idaho Code to facilitate the quick and safe arrive of an officer to the scene. Note: *2019 Response Times calculated for Jan 1 to Oct 31, 2019. Source: TT CAD. Key Performance Indicator 2019 Updates: Note: *2019 Calls for service from Jan 1 to Oct 31, 2019 –calls for Nov/Dec estimated. Source: TT CAD. 44,000 46,000 48,000 50,000 52,000 54,000 56,000 58,000 2017 2018 *2019 48,947 53,981 57,825 Calls for Service (CFS) by Year Grand Total CFS Key Performance Indicator 2019 Updates: 1,534 1,661 1,716 1,400 1,450 1,500 1,550 1,600 1,650 1,700 1,750 2017 2018 *2019 Crashes by Year Crashes Linear (Crashes) Note: *2019 crashes estimated. Source: Webcars & ITS/RMS –reportable crashes only. Key Performance Indicator 2019 Updates: Note: *2019 Citations estimated. Source: E-cite. 16,803 20,522 19,085 0 5,000 10,000 15,000 20,000 25,000 2017 2018 *2019 Citations by Year Key Performance Indicator 2019 Updates: Note: *2019 reports estimated. Source: NWRMS and ITS/RMS. 8,608 8,866 8,912 8,400 8,500 8,600 8,700 8,800 8,900 9,000 2017 2018 *2019 Reports Written by Year Key Performance Indicator 2019 Updates: 6,992 7,660 8,026 6,400 6,600 6,800 7,000 7,200 7,400 7,600 7,800 8,000 8,200 2017 2018 *2019 Public Information Requests (PRRs) by Year Note: *2019 reports estimated. Source: SSS. Education and Prevention 2019 Updates: 583 84 72 Number of Education & Prevention Events/Trainings School Resource Officers (SROs) Crime Prevention Unit Drug Prevention Unit 14,484 21,584 21,564 Number of Community Members Reached 2019 Updates: Now:Level of Service (LOS) Current & Goal Performance 15% 30% 55% Goal Performance -Level of Service (LoS) Tritech CFS (4/1/16 -11/15/19) Note: Goal performance established in PAM model. Source: Tritech CAD. 9% 57% 34% Current Performance -Level of Service (LoS) Tritech CFS (4/1/16 -11/15/19) Administrative CFS Crashes & Other CFS Officer Initiated CFS Based on: Version M3.0 Prepared by the Center for Public Safety at Northwestern University Now: Personnel Allocation Model -PAM Input: ___________________________________________________ -Workload Requirements -Performance Objectives -Personnel Policies -Roadway Characteristics Output: ______________________________________ -Number and Allocation for Patrol & Traffic Services Model Recommendations FY20/21 Now:PAM Allocation Model RESULTS Total patrol staff required for Meridian 79.2 Number of officers (patrol and specialty teams) 11.3 Number of field supervisors 90.5 Total required staffing Note: FY19/20 the PD added 13 sworn positions in Patrol. (Patrol = 85, CID = 20, PD&T = 4, Admin = 9, SRO =9 –127 total allocated sworn) Hiring Sworn: 13 openings Non-Sworn: 3 openings Currently in Background: 8 potential employees Meridian / Nampa Joint Police Academy 8 Officers completing this academy Now: Meridian / Nampa Joint Police Academy April 2020, 8 Meridian Officers slotted Promotions & Assignment Changes Patrol Sergeant Kyle Ludwig New: Training Corporal Justin Northway Training Sergeant Tara Smith Promotions & Assignment Changes Senior Crime Analyst Laura Curley New: Detective Steve Hansen Public Information Officer Stephany Galbreaith Detective Matthew Ferronato Public Outreach New: Public Outreach Next: Command Staff Rotation Patrol Lieutenants: Lt Brown, Lt Ford and Lt Caldwell Criminal Investigations Lieutenant: Lt Stokes Community Services Lieutenant: Lt Harper Office of Professional Standards: Lt Colaianni Special Projects Lieutenant: Lt Leslie Next: Capital Projects in Progress Meridian Police Department’s Building Remodel Parking Expansion Public Safety Training Center Scenario Village New Sub-Station Next: Capital Replacement in Progress 3rd Generation Body Worn Cameras: •Rollout Starting Mid January •Better Sound and Resolution Strategic Plan Next: Focus Area –Safe, Healthy and Secure 4.A.4. Deploy programs and identify gaps to enhance the community’s perception of public safety Objective Goal: Community Safety Profile will identify key gaps in safety issues affecting our community; plan and deploy programs to address the gaps. •Traffic Safety Strategies •Crime Prevention Program •Communication Plan Thank you �/rE IDIIZADAHO NC-- CITY COUNCIL WORK SESSION AGENDA December 10, 2019 Agenda Item Number: 6 A Item Title: Public Works: Request to Provide Water Service to Un -Annexed Property at 5060 S. Locust Grove Rd. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 6.A . Presenter: Warren S tewart Estimated Time for P resentation: 5 Mins. Title of I tem - Public Works: Request to P rovide Water S er vice to Un-Annexed P roperty at 5060 S . Locust Grove Rd. T he P ublic Works department has reviewed the letter from Morgan Creek Homes (attached) and other supporting documents, and f inds no physical reason that would prohibit water service to the subject parcel. AT TAC HM E NT S: Description Type Upload D ate Council Memo- Water S ervice to Un-annexed Property at 5060 South L ocust G rove Road C over Memo 12/2/2019 Meridian City Council Meeting Agenda December 10, 2019 – Page 258 of 261 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 0 , 2 0 1 9 – P a g e 2 5 9 o f 2 6 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 0 , 2 0 1 9 – P a g e 2 6 0 o f 2 6 1 M e r i d i a n C i t y C o u n c i l M e e t i n g A g e n d a D e c e m b e r 1 0 , 2 0 1 9 – P a g e 2 6 1 o f 2 6 1 D,, ' aimer: This is provided for informational purposes only. The formatting of this ordinance may vary from the official hard copy. In the case of any discrepancy between this ordinance and the official hard copy, the official hard copy will prevail. CITY OF MERIDIAN ORDINANCE NO. 19-1842 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE AMENDING MERIDIAN CITY CODE SECTION 9-1-16, REGARDING CONNECTION TO CITY WATER SYSTEM OUTSIDE CITY LIMITS; AMENDING MERIDIAN CITY CODE SECTION 9- 4-26, REGARDING CONNECTION TO CITY SEWER SYSTEM OUTSIDE CITY LIMITS; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, while connection of properties outside City limits to the City water and sewer system is sometimes requested due to circumstances that are emergent, unforeseen, and/or beyond the control of the property owner, connection is sometimes requested on the grounds that a property outside City limits wishes to change the use of the property to one which requires water and sewer capacity that cannot be met by available septic and well infrastructure, but can only be met by municipal services; and WHEREAS, the former circumstances present exigent public health concerns and it is in the best interest of the public health, safety, and welfare to provide City water and sewer services, which need can best be met by the Public Works Department; and WHEREAS, the latter circumstances do not present public health concerns, but describe the voluntary development of a property that will likely be annexed into the City in the future, in which event the concerns presented include whether the proposed new use is consistent with the City's comprehensive planning, land use, and specific use standards, which analysis can best be completed by the Planning Division of the Community Development Department; and WHEREAS, for these reasons, the City Council of the City of Meridian seeks by this ordinance to establish a separate process for connecting City water and sewer services to properties depending on whether the connection outside City limits will meet an emergency need, or facilitate a voluntary change of use of the property; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 8-1-1 shall be amended by the addition of language as follows: 9-1-16: CONNECTION TO CITY WATER SYSTEM OUTSIDE CITY LIMITS: 9-&-,U-. CGQNNECTION TO CITY SEWER SYSTEM OUTSIDE CITY LIMITS; , SF,NffR INSPECTIONS FEE; SEPTIC TANK WASTE DUMPING FEE: A. Connection To City Sewer System Outside City Limits: In order to obtain municipal sewer system service to a property which is either partially or entirely outside of the corporate City limits, one of the following process shall apply: 1. Where the request to connect to the City sewer system is due to exigent circumstances, and no change of use of the property is requested: a. The owner of such property shall submit to the public works department a written request to connect to the City sewer system. The written request shall include the name and address of the legal owner(s) of the property to be connected, a legal description of the property, and the circumstances necessitating the requested service. -: b. The public works director or designee shall review the circumstances presented by the request and prepare written fmdings and a recommendation regarding whether to allow the proposed connection. The public works director or designee shall review the findings and recommendations with the requestor for comment. The public works director shall then submit the property owner's request and comments, and the department's written recommendation, to City council. 3. e. City council, in the exercise of its discretion, may either grant or deny the request after review of the materials. If City council grants the request, the property owner shall enter into an agreement with the City of Meridian for the extension of domestic sewer service outside the City limits, in which the owner shall agree: e. L To comply with the City's ordinances, regulations, policies, and fees pertaining to the regulation, control and use of its domestic sewer system; b. 2. To pay all hookup, assessment, and service fees as apply to the connection to and use of the City sewer system; e. 3. To annexation into the City of the parcel(s) connected to the City sewer system, either immediately or when contiguous to City limits; and dl: 4. Other reasonable conditions of granting the request to connect to the City sewer system. 2. Where the request to connect to the City sewer system is due to a proposed change of use of the property,, or due to a proposed expansion or intensification of the current use of the property_ a. The owner of such propertyshall submit to the public works department a written request to connect to the City sewer system. The written request shall include the name and address of the legal owner(q) of the property to be connected, a legal description of the property, and the proposed new, expanded, or intensified use necessitating the requested service. b. The public works director or designee shall convene City staff representing the Community Development Department, Fire Department, Police Department, and Parks and Recreation Department to review the circumstances presented by the request. City staff may request additional information or documentation such as that typically required for development or annexation, and may establish conditions of connecting to the City sewer system. The public works director or designee shall submit to City council the property owner's request, staff's written fmdings and recommendations regarding whether to allow the proposed connection, and recommended conditions of connection. c. City council, in the exercise of its discretion, may either grant or deny the request after review of the materials. If City council grants the request, the property owner shall enter into an agreement with the City of Meridian for the extension of domestic sewer service outside the City limits, in which the owner shall agree: 1. To comply with the City's ordinances, regulations, policies, and fees pertaining to the regulation, control and use of its domestic sewer system; 2. To pay all hookup, assessment, and service fees as apply to the connection to and use of the City sewer system; 3. To apply for annexation into the City of Meridian of the parcels) connected to the City sewer system, either withinihirty_(30) days of connection to the City sewer system, if the property is eligible for annexation upon connection, or within thirty_(30) days of the property becoming eligible for annexation; 4. That the City -may terminate sewer service to the property if the property owner does not timely apply_ for annexation as set forth in this section; and S. Other conditions of granting the request to connect to the City sewer system. -1°=50'--- 5120 5 LOCUST GROVE ROAD 51152223210 4 51132223320 05 DD �O r 120A0' 12000' -_—� 120.00' 190.00' 125A0' i I t� 0 4 b I ' 81 (�©U a 1 $I �® i`F 's$� I (D -T 4 �i ml IL (D U 0 � qg I$ 5F OI OI $I I m _ i I = 21,600 A = 0.4115qI I SF = 21,600 A = 0.4454 I 1 5F = 21,6006r A = oA454 = 22,521 _ I A = 05110 I I I SF = 21,246 Al- = oa255 I I �♦ I 1 1 1 1 I A%, i 1 1&� I 1 fie• 12861' --� QI I /I 120A0' � 120A0' I 115.00' b ®I I � SF m l AG = 05613 I (� a o dao u 90; p) FL -6U u' TIz I f (4o SP=2zwo A=05165 :31 I SF 22$00 A=05165 �i 5F=22/14--_----'-- A=0514b —'_.00' -- QI I i i I I i LL ®`T 7 of — A = 05016 1nI 125.00' 125A0' 125.00 —__—_ I 1 vv 12sD0 12B1u' � 14oJ00' III I I 1 nS {.�I I®� 9 IJ I A= 045638 I 9 IQ IL (D aSp S I I In I 140.00' I I� 2IA50 A = 05016 NN I ------------------- I N 1 I 5r = 41922 A= 1.0418 1 I 1 I 140.00 ' -- I 1 I I I el — 8r = 24$58 N ( I4 \ R 1 A = 05638 I N I I N I = 050 A16 t I I 165.00' -1°=50'--- 5120 5 LOCUST GROVE ROAD 51152223210 4 51132223320 05 DD �O r 1 I 1 I I I I I� I I� I' I 1 I I 1 1 1 I 1 I I 1 1 I I j I I I� ____—__ _—__—_ 170A0'--___—,._ 1� IL(0)"Ir 46 I� NSF = 49,290 AG = 1.1311 = AO IJJ11085 I I AG = 181108 115 I AA = Ipg54 1 1 1 I I I 1 t I I I I I j I I 1 1 h — IBSAO' ----- 1351.12' `-'F'=43 42 W I I 1 I I ' 1 ' I I 1 I 6 1 Y I I I I 1 SP = 52918 I _ � AO = 1.2125 I I popppf gggV Ar -G = 1.0612 1Ab,2 I t 1 1 O 10 20 50 40 50 60 10 L„1 Im I, . I r IP, I r 1.. I �� U'C CALL GQC�1 5120 5 LOCUST 6R.OVE ROAD 51132223210 8 51132223320