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2019-12-10 Regular
C I T Y C OUNCI L R EGU L A R M EET I NG AGENDA C ity C ouncil C hamber s 33 E ast Broadway Avenue M er idian, I daho Tuesday, D ecember 10, 2019 at 6:00 P M Called to Order at 6:05 pm 1. Roll-C all Attendance X A nne L ittle R oberts X J oe Borton X Ty P almer X Treg B ernt X Genesis Milam X L uke Cavener X Mayor Tammy de Weerd 2. P ledge of Allegiance 3. C ommunity I nvocation by T roy D r ake of C alvar y C hapel M eridian 4. Adoption of Agenda - Adopted 5. Announcements 6. F uture M eeting Topics - Public F orum (Up to 30 M inutes M aximum) Si gning up prior to the start of the meeting is required. This time is reserved for the public to address their elected offici als regarding matters of general interest or concern of public matters and is not specific to an acti ve land use/development application. By law, no decisions can be made on topics presented under thi s public comment secti on, other than the City Council may request that the topic be added to a future meeti ng agenda for a more detailed di scussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting. 7. O rdinances A. S econd and T hir d Reading for O rdinance No. 19-1856: An O rdinance Adding M eridian C ity C ode S ection 6-2-8(D ), Regar ding Dogs O ff L eash in a P ublic Place; Adopting a S avings C lause; and P roviding an E ffective D ate - Approved B. O rdinance No. 19-1866: An O rdinance Repealing and Replacing M eridian City C ode T itle 1, C hapter 9, S ections 1-9-1 through 1-9-3, Regarding D efinitions, Investments, and B udget P olicy, and Replacing with New S ections 1-9-1 thr ough 1-9-3, Regar ding G eneral P rovisions, Authority and Responsibility, and P olicies; and P roviding an E ffective D ate - Approved 8. Action Items Public Heari ngs for Land Use Applications follow this process: Once the Public Hearing is opened, City staff will present their report. Following the report, the applicant is allowed up to 15 minutes to present their application. Members of the public are allowed up to 3 minutes each to address council regarding the application. If a person is representi ng a large group such as a Homeowner's Association, indicated by a show of hands, they may be allowed up to 10 minutes. Following all public testimony, the applicant is then allowed 10 additional minutes to respond to comments. Once the public hearing is closed, no additional testimony will be received. The City Council may move to conti nue the item for additional information or vote to approve or deny the item wi th or wi thout changes as presented. The Mayor is not a member of the City Council and pursuant to Idaho Code does not vote on public heari ng i tems, unless to break a tie vote. A. Public Hearing for P rogr am Year 2018 C ommunity D evelopment Block G r ant C onsolidated Annual P erfor mance and E valuation Repor t (C APER) B. P ublic Hearing for G oddar d Creek Townhomes (H-2019-0068) by S I Construction, L ocated at the NW C or ner of W. M cM illan Rd. and N. G oddard C reek Way – Continued to January 21, 2020 1. R equest: Modification to Development Agreement (I nst. #102012598) to allow the development of S F R homes (i.e. townhomes) instead of offices, and 2. R equest: Rezone of 5.03 acres of land f rom the R -4 to the R-15 zoning district, and 3. R equest: P reliminary P lat f or the re-subdivision of L ot 2, Block 1, Goddard Creek S ubdivision C onsisting of 4.62 Acres of L and into 44 B uilding L ots and 8 Common L ots. C. P ublic Hear ing for P er cy S ubdivision (H-2019-0097) by S chultz D evelopment, L ocated on the E ast S ide of S. M er idian Rd. and S outh of E. Amity Rd. - Approved 1. R equest: To De-annex 0.42 acres of land c urrently zoned R -4 for the purpose of combining the property with the adjacent C ounty R UT parcel to the S outh; and 2. R equest: A R ezone of 30.02 acres of land f rom the R -4 zoning district to the R -8 zoning district; and 3. R equest: A P reliminary P lat consisting of 113 single-f amily residential lots and 11 c ommon lots on approximately 28.51acres in the proposed R -8 zoning district; and 4. R equest: A Modification to the D evelopment A greement (I nstrument No. 2016-007091) to incorporate the requested P reliminary P lat. 9. F utur e M eeting Topics Meeting Adjourned at 7:11 pm Meridian City Council December 10, 2019. A Meeting of the Meridian City Council was called to order at 6:05 p.m., Tuesday, December 10, 2019, by Mayor Tammy de Weerd. Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty Palmer, Anne Little Roberts and Treg Bernt. Also Present: Chris Johnson, Bill Nary, Bill Parsons, Warren Stewart, Jeff Lavey, Joe Bongiorno and Dean Willis. Item 1: Roll-call Attendance: X__ Anne Little Roberts X_ _ Joe Borton X__ Ty Palmer X__ Treg Bernt _ X___Genesis Milam _X___Lucas Cavener __X__ Mayor Tammy de Weerd De Weerd: I'm going to go ahead and start tonight's meeting. Sorry that we start a few minutes late, but thank you for your patience. For the record it is Tuesday, December 10th. It's five minutes after 6:00. We will start with roll call attendance, Mr. Clerk. Item 2: Pledge of Allegiance De Weerd: Item No. 2 is the Pledge of Allegiance. If you will all rise and join us in the pledge to our flag. (Pledge of Allegiance recited.) Item 3: Community Invocation by Ed Mechtel of Calvary Chapel Meridian De Weerd: Tonight we will be led in the community invocation by Ed Mechtel also with Calvary Chapel here in Meridian. If you will all join us in the community invocation or take this as an opportunity for a moment of reflection. Thank you, Ed, for joining us. Mechtel: Thank you for having me. It's a privilege and honor. If you guys would pray with me. Lord God, we just thank you so much for each one in the room tonight . Lord, we know that you have created each one and, Lord, that you have them on a mission that you see fit each one. Lord, we lift the City Council Members to you this morning and those others that are here and pray that you would give wisdom and discernment and the ability to understand and project the decision that's best for the City of Meridian. Lord, we lift Mayor Tammy to you this evening and, Father, we thank you so much for her commitment to the city and, Lord, it's almost heartbreaking that this is her last year, but we pray that you would be with her and her family, Lord, that, you know, you would bless them and we lift them on high to you. Lord, we pray the transition to the new member -- or the new mayor would be smooth and it would be a great thing for the City of Meridiem. Meridian City Council Meeting Agenda January 7, 2020 – Page 30 of 552 Meridian City Council December 10, 2019 Page 2 of 26 Father, we pray for the blessings from you onto the City of Meridian and all that goes on here. We thank you so much for what you have done here, what you continue to do, and, Lord, for those that are in position to make the City of Meridian what it is. And, Lord, we just pray that, you know, your -- you would be present in each heart tonight, Lord, that you would help guide and direct this meeting tonight, Lord, and that each one would have joy here tonight in the decisions that they make and they are called to do. Father, we thank you so much for your love, your mercy, and your grace and, Lord, we pray that you would be with each one of us tonight, in Jesus' name we pray, amen. De Weerd: Thank you, Ed. We appreciate you kicking us off. Item 4: Adoption of Agenda De Weerd: Item 4 is adoption of the agenda. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: There were no changes as published, so I move we adopt the agenda. Cavener: Second. De Weerd: I have a motion and a second to adopt the agenda. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Item 5: Announcements De Weerd: And under announcements -- Christmas in Meridian continues. We have Twilight Christmas Market that kicks off tomorrow from noon to 7:00 here at City Hall. Also going on right now until -- well, it's over, so -- but we do have a new showing in Initial Point Gallery and a number of artists have their -- their talent hung up on -- on the walls and it's a beautiful exhibit. As well we have the 3D filled and that's very interesting as well. So, I would invite you to go upstairs and -- and take a look. Thursday we have an employee open house from 3 :30 to 5:00. And, then, the public from 5:30 to 7:30 to -- to say their farewells and, then, on Saturday, December 14th from 10:00 to 3:00 at the Meridian Boys and Girls Club we have the Children's Winterland Festival that the Parks Department does every year. If you haven't been it's -- it's a great time for families and definitely our kids. And don't forget the letters are still being taken in Santa's mailbox and as long as the letters have a legible return address they will receive a letter back before December 20th and I think that goes to the 12th; is that correct, Garrett? Okay. Is there anything else? Milam: Madam Mayor? Meridian City Council Meeting Agenda January 7, 2020 – Page 31 of 552 Meridian City Council December 10, 2019 Page 3 of 26 De Weerd: Yes, Mrs. Milam. Milam: So, you stole of all my things -- almost -- on my list of announcements from the Parks Department. The Santa's mailbox is until December 20th and the Salvation Army Angel Tree still has some tags on it out there. That is good to the 12th. So, gifts need to be brought back here by the 12th. Thank you for -- De Weerd: Very good. Milam: -- covering most of my stuff. I appreciate that. De Weerd: You bet. And next -- next Tuesday between the work session and the regular session we will have a reception for our outgoing City Council Members. So, encourage you all to come and join us. Item 6: Future Meeting Topics - Public Forum (Up to 30 Minutes Maximum) De Weerd: And if there is nothing further, we will go ahead and move on to Item 6 for future meeting topics. Mr. Clerk, any sign-ups? Johnson: Madam Mayor, there is one sign-up. Paul Orlando. De Weerd: Okay. This section we take -- is an open public forum. We can't make any decisions, but we have three minutes and, Paul, would you like to come up and join us. Good evening. If you will, please, state your name and address for the record. Orlando: My name is Paul Orlando. I live at 4922 South Bittercreek Avenue in Meridian and my office is on Eagle Road in Meridian. De Weerd: Thank you for joining us. Orlando: Thank you. Good luck, Mayor de Weerd, with you. De Weerd: Thank you. Orlando: Council, thank you for having me. I live in the Bittercreek Subdivision just a -- since I only have a few minutes to share. My subdivision 12 years ago had an arrangement where the city was going to provide us sewer and a couple years after that when we moved in the subdivision two years after the 12 years they reaffirmed the agreement. A few years later the city decided not to do sewer there and we made a new agreement where the city would get us connected to Kuna at some point in the future. Several years have gone by, we still don't have sewer. We are using a microbic system in our subdivision. The city agreed to -- the last two years to provide us with inspections on our city sewer and this last year the company called Wastewater Management had a lot of problems that we found out and discovered this year. One , we had a break-in in one of the homes that the person was -- that came in and broke into somebody's home, Meridian City Council Meeting Agenda January 7, 2020 – Page 32 of 552 Meridian City Council December 10, 2019 Page 4 of 26 so the police were called. In addition to that four homes had wires cut on their microbic systems to bypass the alarms that are set up on them and 20 out of 25 homes today h ave problems that are considered somewhat major, two to three thousand or more in damage that has been done, because we weren't notified that the systems needed maintenance on them or needed to be dumped as they were in the past. So , today there is 20 homes that have substantial bills that are coming their way and certainly we feel -- because we haven't been provided sewer in the last 12 years and/or the folks that the city hired to do those repairs are failing and putting us in a bad situation , we ask that you guys do two things for us. One, continue to help us get sewer, because 12 years is a long time not to have it when we were intended to have it within a couple years. But , more importantly, help us take care of the systems that we have proble ms with now in our subdivision. Thank you. De Weerd: Council, I guess I will ask our City Attorney and our Public Works director if they will look into this and get together with Mr. Orlando. Orlando: Thank you. Item 7: Ordinances A. Second and Third Reading for Ordinance No. 19-1856: An Ordinance Adding Meridian City Code Section 6-2-8(D ), Regarding Dogs Off Leash in a Public Place; Adopting a Savings Clause; and Providing an Effective Date De Weerd: Okay. Thank you for joining us. Item 7-A is the third -- or second and third reading of Ordinance 19-1856. Mr. Clerk, will you, please, read this by title. Johnson: Thank you, Madam Mayor. This is an ordinance adding Meridian City Code Section 6-2-8(D), regarding dogs off leash in a public place; adopting a savings clause; and providing an effective date. De Weerd: Okay. You have heard the reading of this ordinance. We have held several -- a number of public comments. Is there anyone who would like to hear it r ead in its entirety? Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: I move that we approve Ordinance No. 19-1856 with suspension of rules. Cavener: Second. De Weerd: I have a motion and a second to approve Item 7-A. Is there any discussion? Mr. Clerk, will you call roll. Meridian City Council Meeting Agenda January 7, 2020 – Page 33 of 552 Meridian City Council December 10, 2019 Page 5 of 26 Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. B. Ordinance No. 19-1866: An Ordinance Repealing and Replacing Meridian City Code Title 1, Chapter 9, Sections 1-9-1 through 1- 9-3, Regarding Definitions, Investments, and Budget Policy, and Replacing with New Sections 1-9-1 through 1-9-3, Regarding General Provisions, Authority and Responsibility, and Policies; and Providing an Effective Date De Weerd: Item 7-B is Ordinance 19-1866. Mr. Clerk, will you, please, read this by title. Johnson: Thank you, Madam Mayor. This is an ordinance repealing and replacing Meridian City Code Title 1, Chapter 9, Sections 1-9-1 through 1-9-3, regarding definitions, investments, and budget policy, and replacing with new Sections 1-9-1 through 1-9-3, regarding general provisions, authority and responsibility, and policies; and providing an effective date. De Weerd: Council, we did have our CFO send these out to you some time ago and was here last week to answer any questions. Is there any discussion on this item? If not, is there anyone in the audience who would like to hear this read in its e ntirety? Okay. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Move we approve Ordinance No. 19-1866 with suspension of rules. Milam: Second. De Weerd: I have a motion and a second to approve Item 7-B. If there is no discussion, Mr. Clerk. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 8: Action Items Meridian City Council Meeting Agenda January 7, 2020 – Page 34 of 552 Meridian City Council December 10, 2019 Page 6 of 26 A. Public Hearing for Program Year 2018 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) De Weerd: Item 8-A is a public hearing for Program Year 2018 on the CDBG and I will turn this over to Crystal. Thank you for joining us. Campbell: Thank you, Madam Mayor, Members of the Council. As you may recall I was here a couple weeks ago talking about the end of year report, which we refer to as the CAPER. So, I'm here tonight for the public hearing and also just to give everybody a brief reminder of what was in the CAPER. So, the first thing that we focused on were the goals. So, this year we worked on improving accessibility, providing social services, admin and fair housing and enhancing homeownership -- homeownership opportunities. As far as expenditures, we spent 342,000 dollars in admin and fair housing, homebuyers assistance, sidewalks streetlights and a picnic shelter, as well as extended care scholarships with the Boys and Girls Club and homelessness prevention through the Jesse Tree. Funds not spent by the end of the program year were around 367,000. Of these the majority of it went into construction projects. The first one was the Carlton area sidewalks. Those are anticipated to be completed in the next week or so. The Chateau- Chief Joseph streetlights, phase one of that was completed in November, as was the Crestwood-Fenway streetlights and the Meridian Library restrooms were completed in October. So, the majority of that has been spent at this point. Funds that we know need to be reallocated during this upcoming program year are for the homeownership program. There was some funds that they weren't able to find enough households for and there is also some admin and warehousing costs that we didn't need. The focus of the CAPER is also on planning for the upcoming year. We try to look ahead to identify the most effective use of funding. One area that we really look at is affordable housing . To -- to address this we fund childcare through the Boys and Girls Club extended care scholarships. We also offer homebuyers assistance program and for this coming year we are working on a homeowner rehab program. I'm also working on a proposal for a formal work group that could address fair housing or, I'm sorry, affordable housing in a more broad scope. There is a lot of collaboration involved, so that we can try to keep our hand on the pulse of what's going on in the community. We work closely with Our Path Home, Behavioral Health Board, Meridian Anti-drug Coalition, Housing and Homelessness Roundtable, Neighbors United and Unity Through Inclusion, which it just got its official name. Last time we referred it to as the Diversity Workgroup, but it's the same thing. So, there are not many updates. There were no changes to the content. I did forget to include the introduction last time. So, I added the introduction, which, basically, just talks about what the CAPER is and what the timeline is that we are reporting on. And the other update is to Attachment One, public comment. There were no public comments. So, I noted that in there and I also -- I included the legal notices from the Idaho Statesman, Meridian Press Tribune and a screenshot of the website showing that we did put it out there for public comment. So, we are almost done with the CAPER. The final steps left tonight are the public hearing and closing the public comment. When that's closed , then, I will finalize the CAPER and submit a resolution next week and as soon as that's approved, then, I can submit it to HUD. And with that I will stand for questions. Meridian City Council Meeting Agenda January 7, 2020 – Page 35 of 552 Meridian City Council December 10, 2019 Page 7 of 26 De Weerd: Crystal, I guess I just want to make a -- a comment. I think this is the cleanest that this program has ever been and I just want to thank you for all your efforts. This is so impressive to see how you have been able to wrestle this program, get it on a solid track forward, and just want to tell you how much we appreciate it. Campbell: Thank you. I appreciate that. De Weerd: Council, any questions? Okay. Cavener: Madam Mayor? De Weerd: I'm sorry. Mr. Cavener. Cavener: Crystal, would you mind just giving us a little bit more info on the diversity through inclusion? Campbell: Sure. We are -- we are -- actually identified the first strategy that we are working on right now we are going to take the next several meetings -- we are meeting once a month for two hours and we are going to try to put together a little bit more data on what's going on in Meridian and see if there needs to be a community assessment or if we can pull together some data that's already out there from other assessments and, then, we want to bring it to Council and the Mayor to -- to let you know what's going on and, then, at that time we will be able to identify and ask whether it's looking into like a human rights commission or something like that or whether it's just supporting us as moving forward with the city. So, I'm not really sure what the ask is going to be , but probably this summer, then, we will be doing that and presenting it to you guys. Cavener: Madam Mayor. Crystal, I just applaud you and it sounds like a committee's worked on this. Something I have got a unique interest in and look forward to hearing from you this summer. De Weerd: Very good. This is a public hearing. Is there anyone, Mr. Clerk, that is signed up to testify? Johnson: Madam Mayor, there is nobody signed in for this. De Weerd: Is there anyone in the audience who would like to testify on this item? Okay. Crystal, what are the next steps? Campbell: So, I will submit the resolution and the final CAPER on your Consent Agenda next week and that's all you guys have left to do. De Weerd: Okay. So, we will close the public comment tonight. Bernt: Madam Mayor? Meridian City Council Meeting Agenda January 7, 2020 – Page 36 of 552 Meridian City Council December 10, 2019 Page 8 of 26 De Weerd: Mr. Bernt. Bernt: I move that we close the public hearing for the program year 2018, Community Development Block Grant Performance and Evaluation Report, the CAPER. Milam: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. De Weerd: And this you will see on the agenda next week. Crystal, nice job. Bernt: Thank you, Crystal. Good job. B. Public Hearing for Goddard Creek Townhomes (H-2019-0068) by SI Construction, Located at the NW Corner of W. McMillan Rd. and N. Goddard Creek Way 1. Request: Modification to Development Agreement (Inst. 102012598) to allow the development of SFR homes (i.e. townhomes) instead of offices, and 2. Request: Rezone of 5.03 acres of land from the R -4 to the R- 15 zoning district, and 3. Request: Preliminary Plat for the re-subdivision of Lot 2, Block 1, Goddard Creek Subdivision Consisting of 4.62 Acres of Land into 44 Building Lots and 8 Common Lots. De Weerd: Okay. Item 8-B. this item cannot be heard. The applicant did fail to post the site as required and so, unfortunately, we cannot. It looks like from the lack of people in the audience that Mr. Clerk must have done a good job in letting people know that, so -- Johnson: Thank you, Madam Mayor. We tried. De Weerd: Any comment from staff on -- on -- of note? Parsons: Madam Mayor, Members of the Council, certainly had communications with the applicant last week. He did communicate to me that he did not post the site, felt like there was an error on the city's part and we have looked at the public record and that is not the case. The applicant just did not follow the statute and post the site within ten days prior to the City Council hearing. So, on Friday -- late afternoon on Friday I prepared a memo and asked for you to continue this this evening. I'm not sure on what da te the Council's Meridian City Council Meeting Agenda January 7, 2020 – Page 37 of 552 Meridian City Council December 10, 2019 Page 9 of 26 pleasure that -- which date you would like to have this placed on, but I know the 17th is capped. The January 7th you have committed for other items. So, I didn't know if the 14th was the next available hearing that you would like to hear it on or if you -- if the Council would like to even go out further with it, since it is a residential project. Just leave it up to you and whether or not you want the applicant to re-notice and pay those re- noticing fees and repost the site per our standards. I will stand for any questions. De Weerd: Do you think that because this would be reheard -- or heard in January it should be renoticed? Milam: Oh, for sure. De Weerd: So, Council, what -- what date are you -- Borton: Mr. Borton. Borton: I think even a week later perhaps. De Weerd: Is your mic on? Borton: It is. De Weerd: Okay. Borton: It is. Yeah. A week later. Cavener: 21st? Borton: It gives people a better opportunity to participate and become informed after the holidays. De Weerd: So, on the 21st? Borton: 21st? De Weerd: Okay. And, you know, that -- renoticing at the applicant's expense. Milam: Yes. De Weerd: Okay. So, I would entertain a motion to -- Borton: Madam Mayor? De Weerd: I guess do we need to continue this if it's not even open? Oh, yeah, because it was published. Yes, Mr. Borton. Meridian City Council Meeting Agenda January 7, 2020 – Page 38 of 552 Meridian City Council December 10, 2019 Page 10 of 26 Borton: Madam Mayor, I move we continue Item 8-B to January 21st, to be re-noticed and posted at the applicant's expense. Milam: Second. De Weerd: I have a motion and a second to continue Item 8-B with the appropriate re- noticing at the applicant's expense and -- all those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. C. Public Hearing for Percy Subdivision (H-2019-0097) by Schultz Development, Located on the East Side of S. Meridian Rd. and South of E. Amity Rd. 1. Request: To De-annex 0.42 acres of land currently zoned R - 4 for the purpose of combining the property with the adjacent County RUT parcel to the South; and 2. Request: A Rezone of 30.02 acres of land from the R -4 zoning district to the R-8 zoning district; and 3. Request: A Preliminary Plat consisting of 113 single-family residential lots and 11 common lots on approximately 28.51 acres in the proposed R -8 zoning district; and 4. Request: A Modification to the Development Agreement (Instrument No. 2016-007091) to incorporate the requested Preliminary Plat. De Weerd: Okay. Item 8-C is a public hearing for H-2019-0097. I will open this public hearing. Is there anyone new here this evening that has not participated in a public hearing process? Okay. Well, then, young man, I will explain our process for you. Borton: Good for you. De Weerd: Thank you for raising your hand. During this -- this portion of our agenda, the land use, we do start with opening remarks about the application and our staff introduces the entire application and goes over their staff report and what has happened to date. Then the applicant has up to 15 minutes to discuss their application and add anything that is pertinent that they want to make sure is highlighted in front of City Council. At that point we have our public comment period. The public is invited to comment up to three minutes and once that public comment concludes we, then, ask the applicant to wrap up and answer any questions that might have come up during the -- the public testimony. The Council has the opportunity to ask any questions to staff , applicant, or those that testified. And to keep in mind that we do have a public record already for each of these items that Council has had an opportunity to review, as well as reviewed the Planning and Meridian City Council Meeting Agenda January 7, 2020 – Page 39 of 552 Meridian City Council December 10, 2019 Page 11 of 26 Zoning meeting minutes. So, there is a lot of information that this Council is briefed on in their review process before this. So, with that I'm going to turn this over to Bill. Parsons: Thank you, Mayor, Members of the Council. Next item on the agenda this evening is the Percy Subdivision. The property is currently zoned R-4 within the city. The applicant is here tonight to discuss a DA modification, de-annexation of a piece of property, rezone of the property and preliminary platting of this particular property as well. The site consists of 28.51 acres of land. It's located on the east side of South Meridian Road and south of Amity Road as well. So, this property was annexed in 2015 with the South Meridian Annexation that came before you. The R-4 zoning was a placeholder zone for the applicant as part of the development agreement that currently controls the site. The applicant was afforded a free -- a free DA modification, along with a free rezone application to go and coincide with a future development plan and that's why we are here this evening. You can see here on the property -- on the future land use map that's in the middle of the screen before you the property has split land use on it. So , a portion of it is medium density residential and the primary acreage is low density residential and looking at the density that the applicant's proposing this evening we are talking 3.96 dwelling units to the acre, which is a little bit higher on the low end, but on the low end of the medium density residential. So, in this particular case in looking at what was allowed through the development agreement and looking at that this particular property does have split land use on it, we felt confident in our recommendation to you this evening that the applic ant did not need to request a step up in density because of the low end of the density that's proposed to you this evening and you can see on the aerial that the applicant -- or the -- this particular property is currently vacant, the property being used for agricultural uses. So, as I mentioned to you, the applicant -- we haven't seen this before, so this is a first for Meridian where the applicant's actually proposing to de-annex a portion of their property and the main reason for the de-annexation is the applicant has worked with this particular -- the property owners to the south and secured a 50 foot wide permanent easement for the construction of the public street that's going to connect into Meridian Road at the half mile location, which is consistent with both city code and ITD's policies. In order for that to happen the applicant -- the owner that was dedicating a 25 foot easement wanted to be made whole, so the applicant is de-annexing the 0.42 acres of land in exchange for that easement that's already been granted to the applicant. Staff had a chance to reach out to Ada County Development Services to see what the process would be in order to de-annex the property and the applicant would have to rezone in the county and, then, do a property boundary adjustment in -- through the county once the annexation -- de-annexation is complete. So, the applicant's already pre-app'd with the county. The county's already transmitted the application to the city for comment. I was happy to inform the county that Planning is supportive of the de-annexation request and the rezone and property boundary adjustment application through their process and it was consistent with what we would be sharing with you this evening. So , the applicant's already started that work with the county at this point. So, you can see here the rezone for -- the rezone boundary of the property consists of 30.02 acres of land and, again, rezoning from the R-4 to the R-8 zoning district. The DA modification is proposed, again, to essentially supersede the previous development agreement in order for him to move forward with the development plan that's before you this evening. The plat itself is -- does Meridian City Council Meeting Agenda January 7, 2020 – Page 40 of 552 Meridian City Council December 10, 2019 Page 12 of 26 consist of 113 single family lots and 11 common lots at a gross density of 3.96 dwellings to the acre. Again, consistent with the Comprehensive Plan designation. The applicant intends on developing this site in two phases. The southeast portion will be the first phase and, then, also that would be 53 lots and include all the frontage improvements along Meridian Road. The second phase would be the northwest portion here and that would be the last -- the remaining 60 lots at this point. If you look at the color graphic here on the left-hand side, if you can see my cursor at the bottom of the screen, this is the location of that collector street that needs to be constructed at the half mile. So , you can see there is quite a bit of off-site improvement that the applicant's going to have to do with this particular project moving forward. So, access to this site will be from South Meridian Road. If you had a chance to look at the staff report , you can see that the Police Department -- both Planning staff and the Police Department did recommend a three- quarter movement for that access to Meridian Road. I don't know if the Council is aware, but ITD is actually doing a corridor study -- study along Meridian Road and at some point they envisioned a signal being here when -- when it's warranted. So, at this point it will be restricted until such time as IT D completes that corridor study and warrants whether or not a signal can go in at the half mile location and allow for full moments at that intersection. The applicant -- or the applicant's also proposing a broad mix of residential lot sizes as well as part of the development . So, there is some housing diversity here. Although they are all front-loaded housing products, you can see minimum lot size is 5,250 square feet, all the way up to 7,300 on average. We thought this was important to show the Council, given the fact that the Comprehensive Plan is supportive of more diversity in our residential neighborhoods moving forward. The applicant is required to provide a minimum of ten percent open space and two amenities per our UDC standards. The plat before you this evening depicts 12.84 percent open space, which is approximately 3.66 acres of land. Here is the open space exhibit on your left-hand side and, then, along Meridian Road, because it is a state highway, the applicant will have to provide a 35 foot wide landscape buffer with sound attenuation and a concrete wall to mitigate the noise to the residences and, then, as part of the amenity package the applicant has the ten foot multi-use pathway along Meridian Road, a central open space with a tot lot, and, then, if you notice as you enter into the development off of that collector street here the applicant has a large open space lot with a sitting area, gazebo area for passive open space for residency use as -- there is also going to be a water feature or a pond on that entry feature, so residents can use as well and the applicant will have to comply with UDC standards as far as aerating it and making sure that it's not a mosquito breeding -- breeding ground per UDC standards and that's conditioned in the staff report. The applicant also provided residential building elevations for you this evening. You can see here the mixture of homes that are proposed. Staff is recommending that any homes up against the state highway provide changes and modulation in building materials and provide vertical relief to the rearage of those homes that back up to the state highway, which is a pretty standard condition that we have been requiring from the development community. So, the Planning and Zoning Commission did recommend approval at their meeting on November 7th. Testifying in favor we had Matt Schultz. We had Carl Reiterman, who -- who testified -- commented on the application and, then, also received written testimony for Matt Schultz in agreement with most of the conditions in the staff report. If you had a chance to look at the Commission rec you can see that during the Meridian City Council Meeting Agenda January 7, 2020 – Page 41 of 552 Meridian City Council December 10, 2019 Page 13 of 26 Planning and Zoning Commission and prior to the City Council hearing the applicant was able to address a lot of staff's conditions of approval and comments in the staff report and that's why staff went through the staff report and made some changes, updated it with the revised plans and changed conditions to coincide with the revised plan that's being shown to you this evening. So, really the only key item of public testimony -- that was Mr. Reiterman. He was just inquiring about whether or not sewer and water stubs were being provided to his northern property, which is currently C2 in the county. So, this -- where he is -- when the applicant's stubbing the street there is a C2 zoning up against that, but the city currently has that as medium density on their Comprehensive Plan. So, if that ever comes in and annexes into the city we would envision more of a residential use than a commercial use that's currently designated in the county. Key issues of discussion by the Commission were -- Commission had asked what the minimum number of amenities were. The applicant's providing one above the code requirements. So , there are three amenities and open space, again, is at 12 percent, which is in excess of UDC standards. The Commission also had -- had asked the applicant if -- whether or not they could reorient some of the open space in the northwest corner to a more central location within the development and given the topography concerns on the site it would -- it wasn't feasible and given the fact that they only have one acce ss point from Meridian Road into this site, they have to provide an emergency access out to Meridian Road in this location as well and so rather than that -- they weren't able to relocate more open space here without losing additional lots. I would mention to the Council that this area has increased from the previous submittal based on staff's recommendation and the applicant working with staff on those changes. So, we believe that the open space is adequate for this proposed development. One item of discussion at the -- the Commission hearing was also the extension of the sidewalk along the northern off -site portion of the collector roadway and the reason why that came up was staff had concerns about how the school district was going to pick up the children for the school site. We weren't sure if they were going to drive into the development and -- and pick them up internal to the site or if they were going to stop on Meridian Road and pick them up at this intersection. So, we wanted to make sure we had a safe route to school for the kids with this particular development, because of the -- the amount of off-site improvements. I would let you know that as part of your packet the applicant did reach out to Joe Yochum, the school district's superintendent -- or vice-superintendent and he thought that this micro path location located here along the south boundary of the site was adequate to provide student pickup area, provided there is adequate lighting there for the students to wait for the bus location -- at the bus location. And, then, also when this plat originally got submitted the applicant did have two stub streets to the Brighton property to the east. In discussions with the applicant and Brighton they have worked out an agreement for one stub location and that -- in this particular plat here the applicant's actually lost one of the stub streets and added two common driveways and that's been addressed in the staff report and conditions updated accordingly based on those discussions. One item -- so, really, the Commission struck site specific conditions of approval 2-A and 3-A, which really had to do with the open space and consolidating that to a more central location , which he has done. And, then, we also gave the applicant -- in the DA we restricted the applicant's turning movement onto Meridian Road, with the understanding that ITD is doing that corridor study and we wanted to make it flexible that at some point in -- in the future, if there is a Meridian City Council Meeting Agenda January 7, 2020 – Page 42 of 552 Meridian City Council December 10, 2019 Page 14 of 26 signalized intersection at the half mile as anticipated, that the -- that would no longer be in play, that they would be allowed to have a full movement at the intersection and not the right-in, right-out, left-in only as it's currently stated in the staff report. And so , really, the only outstanding issue for Council this evening is the block length. In the staff report there was -- under the UDC the Council has the ability to grant a longer block length and so this particular block face is over 750 feet due to abutting a state highway. So, the code gives you flexibility to grant a longer block length. Staff's recommendation and -- both staff and ACHD recommendation was to include traffic calming if that was your -- if you were inclined to approve that this evening as recommended by the Commission and staff. So, as the plat's shown before you this evening both the Commission and staff do support the extended block length, with the inclusion of the traffic calming as -- as depicted before you this evening. Staff has not received any additional written testimony on this application since the Planning and Zoning Commission. So, really, no conditions of approval to modify this evening. It's a fairly clean application. So, with that I will conclude my presentation and stand for any questions you may have. De Weerd: Thank you, Bill. Council, any questions at this time? Bernt: Madam Mayor, one question. De Weerd: Mr. Bernt. Bernt: Did West Ada really approve a bus stop on a state highway? Parsons: Madam Chair, yeah -- Members of the Commission, yeah, they are stopping on the -- on Meridian Road now and picking kids up at those intersections all along there. It's a pretty common practice. Bernt: Okay. De Weerd: Yeah. We still say that's just crazy. That's crazy. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I agree it's -- it's something that I know we have got a meeting coming with the school district, but there has got to be a better approach and, you know, every one of those neighborhoods along Meridian Road that has young kids waiting to hop on the bus have access and entrances into those neighborhoods that seem to make a whole lot more sense from a public safety aspect. So, I hope that's an item that maybe we could put on our agenda with the school district. They have got to improve that. It's -- Meridian Road just is not the appropriate place to be picking up or dropping off. Meridian City Council Meeting Agenda January 7, 2020 – Page 43 of 552 Meridian City Council December 10, 2019 Page 15 of 26 De Weerd: It's crazy. Okay. Next Council. There you go, Brad. Okay. Would the applicant like to make comment? Thank you for joining us. If you will, please, state your name and address for the record. Schultz: Yes. Thank you, Mayor Tammy and Council. Matt Schultz. 8421 South Ten Mile in Meridian. Thanks for having me. We work on these things for several months and it's -- it's always good to finally hear the end and it's been polished up and working with staff or with ACHD, working with ITD, we think we got it. Kind of start last thing first. I thought it was crazy as well when -- when staff put the condition in that we extend the sidewalk out for -- for students. I thought there is no way that the school district is going -- going to want that, you know, and so I called Joe Yochum and he said the older kids they will pick up on the highway. The -- I think it's the middle school, high school. The younger kids they will -- they will come in and pick them up. That's what he told me , that he said he would agree with this micro path extension . No need to go running it all the way down for a thousand feet. Either way we fully support you pressing them to pick them up inside. We have no problem with that. That would be great. That's what I would support. I drive down Meridian Road all the time and going fast, you know. We go fast down Meridian Road. It's a 55 mile an hour zone. So, with that said I will start over now. Just wanted to address the last thing first and, then, we will move forward. This is a site that we weren't involved in five years ago when -- when it was annexed. I believe there was 40 different properties -- 20 different property owners. 1,500 acres. I can't remember the number, but there was quite a bit of land that Meridian annexed and provided services to some properties, including this one. This does have sewer going through that -- that northern -- the northerly east-west street. There is an existing city sewer line there that just happens to land perfectly. They put it in a good spot for that -- for that east-west street and it goes -- and it goes across the street to some other annexed property that's undeveloped right now. So, we looked at it, got approached on it earlier this year by Mr. Percy. We liked it, because we love south Meridian. Being right on the highway gives you a little bit of pause, you know, how are we going to address this, how are we going to get access, because we don't have mid mile continuity and so we had to approach the two southern property owners and that took lengthy amount of negotiations to secure mid mile access. We have those ACHD easements in hand subject to -- at least with Matias Azeguinolaza, beautiful Basque name -- can't say it very well. He said that's great. You give me services, you give me access, but I want -- I want a strip of property back. So, that's why we are asking for de-annexation. We look at it as a housekeeping item. Maybe we annexed a sliver too much originally, now we are just tightening that up, so this property that got annexed can get access. That's where we are at. So, there is this -- this joint application running through the county right now to de-annex -- or to, essentially, concur, hopefully, with your recommendation to annex and rezone that from a Meridian R-4 to -- back to a county RUT and that owner is not interested in developing, he's not interested in doing anything for the near or medium term. It's a long-term deal for him. So, we looked at it, we looked at -- you know, Bill says we didn't ask for a step up. We didn't ask for a step up, but we did -- you know, there are small R-8 lots in here. There are small R-4 lots in here underneath the R-8 umbrella with a development agreement that locks in this layout, locks in this lot size, locks in all those things. We have a variety of lot sizes that are -- we like having a mix of R-4 size lots. We have done probably half Meridian City Council Meeting Agenda January 7, 2020 – Page 44 of 552 Meridian City Council December 10, 2019 Page 16 of 26 R-4, half R-8 over the last four years in south Meridian and -- so, as far as a spread, we -- about 24 percent of these are over 8,000. Fifty-three percent are over 7,000. Eighty- one percent are over 6,000 and there is only 19 percent under six and those are all over five. So, if you really want to get down and dirty with an R -8, you really dig in and go for 4,000 square foot lots -- probably would have been closer to six to the acre, five and a half or six. So, we are definitely, like Bill said -- I can't remember what exactly he said, but we are on the low end of -- of density for -- for an R-8, essentially, at the four. So, sorry about the colors. Those didn't print out very well. I was about ready to go into a seizure here. But the yellows are the bigger ones, obviously, and the pink ones are -- are bigger. They are almost R-4s, but not quite. They are -- you know, they are -- they are the 7,000. So, if they were just a little deeper they would hit R-4, but they have R-4 widths. So, we want to get a mix and have a lower density, because we are cognizant of our neighbors to the south. Not immediate neighbors, but we do have some one acre lots down to the south and we see this as transitional. The mid mile collector being a good dividing line, which is -- ended up being a 50 foot right of way with 25 foot landscape buffers on either side that we will continue all the way over to Locust Grove, you know, and Brighton is half of that. So -- so, I just want to say we did exceed -- we did increase the landscape buffer on -- on Meridian Road. Your requirement is 35. We are actually at 45. We are doing ten -- ten feet in there just to make sure people know th ey are not queuing anymore and we are getting everyone -- you know, we doubled up the required street trees on there. We really -- we will prod and be a little bit -- because I -- oh, yeah, look at that, they met code, but we don't want to meet code, we want to exceed code. So, we went in and we have almost double the amount of trees, added like 500 bushes and shrubs and added an extra ten feet of width beyond what your requirement is, just so everybody knows. We thought that was important to do to make sure and we did agree to do that in the first phase and the requirement is to get at least a ten foot combination of a berm and a fence wall above the center line. So, our side drops off, so we are going to do a significant amount of dirt work to get tha t up to a standard borrow ditch and sidewalk and a wall that -- right now that wall, if we didn't bring in 20,000 dollars of dirt we would be down 15 feet down to the bottom of that field that. But we are -- it's all going to be up. So, it will look like a typical barrier and it will be good. It will look -- it will look good. But we are going to do some significant raising as that road goes up the hill there . So, Bill, as usual, did a very thorough job of covering all the little tweaks and issues that we came up with with our neighbors, being Brighton. They contacted me the day after we submitted and said, hey, we would like to work together on stub streets, so I said, okay, hopefully it doesn't screw me up, you know, with the timing and we were able to make the revisions at the appropriate time. So, very inconsequential. Same number a lots, same size of lots, we just did something that would work better for them. We wanted to be a good neighbor in that regard. It always pays to get along with Brighton. It's just -- it's just always better that way, so -- so, with that said we -- we concur with -- with the staff report and the staff's recommendations, P&Z's recommendations, ITD and ACHD. So, ITD, so everybody -- so everybody knows, we have met with them, they said, hey, we are not going to hold you up, we are not going to hold you up on this corridor study, we will allow you to have a left -- the left-in coming from Meridian and if you are coming out you can go -- you can go out to Meridian right and you can go in right from Kuna, but you can't go left out to Kuna and cross traffic. That's okay on this side of the road. We will Meridian City Council Meeting Agenda January 7, 2020 – Page 45 of 552 Meridian City Council December 10, 2019 Page 17 of 26 take that. You know, we would rather go to Meridian. So, we have to put a little median out there to -- to -- to compel that to happen, to make sure people don't cross. So, we have to do that. And they also -- there was a big subdivision in Eagle, a thousand lotter, that I think just recently got shot down, but before it got shot down it triggered a bunch of improvements and the developer didn't like what ITD came up with for recommendations, so they called the governor and -- this came from ITD. I heard this from the district engineer and so we are going to try a new policy that everybody pays their proportionate share on these -- on some -- you know, major signals. Are you -- are you game? Like whatever you say, you're the state. So, they said we contribute 2.5 percent, I think roughly, of the Amity-Meridian Road intersection. That's our traffic generation. That billed out as 2.5 percent per our traffic study. And so, therefore, we are going to ask for 2.5 percent of the cost of expanding that intersection someday. Okay. We will cross our fingers on what you think that is. Well, they came up with like 1.1 million dollars and so 2.5 percent, you do the math, you're like, oh, it's about 35,000 dollars and we said, okay, whatever it takes. We just ask if that is the policy moving forward that , you know, everybody is -- the only thing that triggers that is you hit a hundred lots you have to do a traffic study, which as you do this analysis -- so, if you're under a hundred you don't even trigger the analysis and if you're just off the highway you may not trigger it, so we just hope it's fairly enforced among everybody moving forward. But we did agree to that. I don't know how they are going to enforce it moving forward, but we are on the record with ACHD and ITD that we do concur with that recommendation to do our part to the traffic along there. So, we think we have got a good -- good subdivision. We think it blends in and -- and on your new comp plan -- I know you guys haven't adopted yet, so, please, don't resend this, but it is all medium here on the new one, at least last I saw, just for the -- you know, that we look at it, so I think it's -- not that you need -- need that to make the decision, but it's okay to do the R-8, like Bill said. There is -- there is a mix here. But just to -- just some information for thought. So, with that we will stand for any questions. I'm not sure if we have anybody here to speak , but I'm here to answer any questions and reserve some time if there is anybody that wants to speak, so -- De Weerd: Thank you, Matt. Council, any questions? Okay. Thank you. I will open our public comment. Mr. Clerk, any sign-ups? Johnson: Madam Mayor, there was only one sign-up, but she indicated she did not wish to testify. De Weerd: Okay. This is a public hearing. Is there anyone who wishes to provide testimony on this application? Okay. So, Council, any questions for staff or the applicant? Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: I have some questions for Mr. Schultz. Schultz: Yes. Matt Schultz here again. Meridian City Council Meeting Agenda January 7, 2020 – Page 46 of 552 Meridian City Council December 10, 2019 Page 18 of 26 Bernt: Mr. Schultz, how are you? Schultz: Doing well. Thank you. Bernt: Good. After looking over this -- this application or packet, the only -- the only concern that I had is the -- the -- and I understand that you have enough open space and you're beyond your open space. I know that the staff has said that your open space is adequate. Since there isn't like a public park nearby where the kiddos can go hang, you know, and have fun, is there any way that you could give us just a little bit more open space in this -- in this -- in this project, somewhere, somehow? Usable open. Like -- Schultz: I hate to say no. There -- the places to gain it in a meaningful area would be in the central block right here and it would be to narrow those lots up, make them smaller. So, there is trade offs, make those a lot smaller in order to gain some open space or make these -- these bigger lot smaller, too, right here. Those are the natural areas. To put it anywhere else it's -- you're putting a square peg in a round hole, which is not the right spot to put it. This area right here is actually ramped . There is actually a nice little sled hill in the future here, probably about 12 feet, 13 feet high. The road right here -- Meridian Road where my -- where my cursor is is probably about like maybe 12, 13 feet higher than the ground here and that will be a ramp, you know, meeting fire slopes and all that and so they can get down in there, so -- and, then, the city sewer line actually runs right through here. Right down that road. I can remember the street, but it runs right down -- right through to that open space and that ramp comes up here. So, there is a very large, substantial, very nice city park about a mile, mile and a quarter away. Discovery Park. That was involved in -- way back when, when that thing was first acquired. So, I know we do have a substantial regional park close by. When this section does develop there were -- will be internal connectivity over to Locust Grove and up to Lake Hazel and -- and -- and a regional pathway is just -- just on this next property to our east there will be a regional pathway down the Williams pipeline easement. That actually goes to a city park as well. So, there will be -- there will be pedestrian connectivity to that, as well as vehicular connectivity. But we are a pretty small site , so -- I mean if you're asking for an extra five, six thousand square feet, no problem. If you're asking for another couple acres, then, it's like, oh, my gosh, there goes a million dollars for something that's not programmed or not been talked about before. So, that's all. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: Matt, first off, nice suit. Very -- very fashion forward. Schultz: I had to keep up with Bill. Cavener: Right. I appreciate it. The pond that's there on the southeast corner, what -- what percentage of that open space is that pond and, again, you are the expert, but I tend to agree a little bit with Council Member Bernt in that you have got some really cool Meridian City Council Meeting Agenda January 7, 2020 – Page 47 of 552 Meridian City Council December 10, 2019 Page 19 of 26 diversity of open space, but not a lot that I would consider attractive spots for kids to go play and use and so that pond is always -- kind of -- I identified as that that could be smaller, that might also create some area of opportunity to give kids a little bit more open area to play and so I'm interested in the percentage of the pond versus that area. Schultz: Thank you, Mayor and Councilman Cavener. Thanks for pointing that out. When we first threw that in there we threw it in as a placeholder size and we know we need it for irrigation. It will have a fountain in it to keep the -- keep it aeriated, keep the mosquitoes out. Bill did point out that we are -- it's going to shrink and your code says 25 percent -- maximum of the open area, which I was aware of, but that is going to shrink to be 25 percent. So, does that cut in half , is that cutting a third -- you know, two-thirds? It will shrink and it will increase. Cavener: And, Madam Mayor, just one follow up. Sorry, Matt. On these maps you have got that kind of central open space with -- with the top lot and the other image you gave us it shows a -- depicted the square footage size of each lot. Schultz: Uh-huh. Cavener: I think it showed them -- Schultz: Right here. Cavener: -- top and bottom. I assume this is kind of how you are proposing to be not in the other area that you showed us? Schultz: What you see here we are -- with the phasing plan, it does have the updated square foot of lot and open space. Cavener: Madam Mayor. So, Matt, can you change to yet another image in your -- there we go. Schultz: So -- so when -- when we submitted this originally this is what we submitted and I haven't updated this for the new layout -- Cavener: Okay. Schultz: -- you know, on the phasing plan that you saw. So, we did open this up. This was two-sided, now it's three-sided and we did increase it about ten percent -- Cavener: Okay. Schultz: -- so, we did make it better by opening it up on three sides and we did increase it. So, that we -- we did revise during the process. Meridian City Council Meeting Agenda January 7, 2020 – Page 48 of 552 Meridian City Council December 10, 2019 Page 20 of 26 Cavener: Madam Mayor, one more. I'm sorry. And this is a question for -- for Fire. Joe, when I hear 13 foot slope and that's also emergency access, that -- that surprises me. Is that something you guys are okay with and have you had any communication with the applicant about that? Bongiorno: When Matt brought this forward quite a while ago, we did talk about how are we going to get access through there, because he is going to be, obviously, limited to 30 lots, because he's only got one way in and one way out at this point. So, if he wants to go past 30, yeah, we definitely have to get that corner -- northwest corner figured out to get a road out to that area and -- and we had talked about how they were going to do that at the meeting. That was a long time ago. I don't remember exactly what we discussed, but we did talk about it. Schultz: Yeah. Mayor and Councilman Cavener, it's about 250 feet and it's about a 13 foot rise. So, that calculates out about to five -- five percent slope and ten percent I believe max. So, we have plenty of -- we have ample slope to play with there. And we have done steeper. Cavener: Okay. Schultz: We have done steeper. De Weerd: So, it's a sledding hill for kids and toboggan for the Fire Department. Bongiorno: The fire engines. Yes. Schultz: If the houses are on fire and you can't get in down here. De Weerd: Any other questions from Council? Okay. Thank you. Schultz: Thanks. De Weerd: Council, any further information? Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I don't need any. Unless Council needs anything else, I'm happy to make a motion that we close the public hearing on H-2019-0097. Palmer: Second. De Weerd: I have a motion and a second to close the public hearing. All those in favor say aye. All ayes. Meridian City Council Meeting Agenda January 7, 2020 – Page 49 of 552 Meridian City Council December 10, 2019 Page 21 of 26 MOTION CARRIED: ALL AYES. Parsons: Mayor and Council? Sorry, this is Bill over here. Just clarification this evening. So, right now you heard the applicant testify this evening about paying their proportionate share for the intersection improvements. That's not contemplated in the staff report, because ITD didn't give us those conditions of approval. So, if that's something that you wish to participate and be the hammer for IT D, then, I would suggest you have a provision as testified by the applicant that they pay their proportionate share and include that as a DA provision as you deliberate this evening. Just putting it out there. De Weerd: So, we didn't get anything in writing from ITD on -- regarding that? Parsons: We -- yeah. Yeah. Madam Mayor, Members of the Council, we did not, because the conditions came in -- there is -- the application was -- those discussions happened after our staff report and all those, so we had comments before we got that. That was new news to me this evening as well. So , that's not captured in -- in the staff report by any means. This is the first time that I ever actually heard of them kind of taking that position, too, and changing policies and I know -- I have heard from other planners in other jurisdictions that ITD was requiring some -- some serious off-site improvement for developers these days and they are treading on a slippery slope, but certainly it looks like the applicant said on record that he is -- they are amenable to paying their 35,000 dollars, but if that's something that you want to endorse and support moving forward , then, those are things that we would have to capture in -- in a development agreement. So, just -- De Weerd: It sounds pretty arbitrary to me. I mean -- Parsons: I will turn it over to Nary if we had -- De Weerd: I'm all for people paying for their impact, but to arbitrarily make it up without anything in writing seems a little bit strange. Cavener: Madam Mayor? De Weerd: Mr. Cavener. Cavener: I agree and so I guess I'm going to look for some direction from staff and/or the Council, if we can -- and should this Council want to approve it, if we -- when we receive a letter do we want to continue it for a week to allow communication from -- from ITD or is this body comfortable moving forward regardless? Bernt: Regardless. Milam: Madam Mayor? De Weerd: Mrs. Milam. Meridian City Council Meeting Agenda January 7, 2020 – Page 50 of 552 Meridian City Council December 10, 2019 Page 22 of 26 Milam: Since the only information we have on this is from the applicant himself -- De Weerd: And what a nice guy to agree -- I will pay an additional 35,000. Milam: They are trying to be honest and upfront with us and have this kicked down the road -- De Weerd: We have closed the public hearing. Cavener: Madam Mayor, I move we reopen the public hearing. Bernt: Second. De Weerd: I have a motion and a second to reopen the public hearing to hear from the applicant. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Schultz: Thank you, Mayor, Council. De Weerd: Mr. Schultz. Schultz: I'm sorry. Shouldn't have said anything. No. De Weerd: First say your name. Schultz: Matt Schultz. 8412 -- De Weerd: Thank you. Schultz: Thank you. That -- that recommendation has been captured in the ACHD staff report. Maybe just didn't dig deep enough, but it's there. This was worked out over the summer when we got a staff report. We had to get all that worked out before we could even submit to you guys. Trust me, I know, it took us two months to get ACHD to approve our traffic study, which required ITD's concurrence before we could even submit. So, it's in there. It's -- there is a memorandum for ITD's submittal. I don't know if ACHD didn't attach it or if it didn't get delivered, but -- or it got lost somewhere, but it's -- it's written. It's there. That's why I'm just kind of communicating that and reinforcing what's already been there. De Weerd: So, you are more of a good guy or less of a good guy than we gave you credit -- Schultz: I don't know. No comment. Palmer: Madam Mayor? Meridian City Council Meeting Agenda January 7, 2020 – Page 51 of 552 Meridian City Council December 10, 2019 Page 23 of 26 De Weerd: Mr. Palmer. Palmer: If he had got up and told us that in a conversation with the school district they had asked him to put up a bouncy house once a year for a party and he agreed to it and there was something in writing about it, no way on earth we are going to include it in our requirements. Holy crap, he better put that thing -- he better do that -- De Weerd: Because we really want to enforce that. Schultz: Right. Right. It is there. It has been written in the staff report. It's fully documented by ITD. Borton: Madam Mayor? De Weerd: Mr. Borton. Borton: Real quick. Matt, while you're up here, remind me, does -- does your including the -- the improvements along Meridian Road within phase one, is that our requirement or -- Schultz: It is. It was asked for by staff and P&Z and we agreed and we changed our phasing plan. Borton: And the reason I ask is that -- I appreciate that a lot. I think that's really important, whether it's inspired or encouraged, those are -- that's an example of something that you generally don't seem to contest and you appreciate the importance of it , which hats off to you. And the other thing while you're there is the -- the way you have dispersed lot sizes, which you have referenced earlier, especially on the east side. I think that's fantastic and it's going to make this region develop really well. So, greatly appreciated. Schultz: Thank you. To be honest with you, we didn't think enough about that frontage, but when it was pointed out to us we agreed with it and for our own sake, for our own sales, for our own first phase of homes that needed to be in. Thank you. Milam: Madam Mayor? De Weerd: Mrs. Milam. Milam: Oh, sorry. I don't have a question. Matt, it's not a question, just a comment and it's not something that I would put in a requirement. A gazebo just by itself doesn't get used. I walk -- I go for lots of walk. I walk by them all the time. So, something -- a barbecue, something -- this is your project, so I guess I -- I wouldn't put this into any requirements, but you want this to be a nice subdivision and you want it to be attractive to people -- Schultz: Barbecue? Meridian City Council Meeting Agenda January 7, 2020 – Page 52 of 552 Meridian City Council December 10, 2019 Page 24 of 26 Milam: So, I'm just saying think about it. It's your project, but I just don't see them getting used if they are just a gazebo. Schultz: Thank you for the -- for the advice. Milam: Thanks, Matt. Bernt: Madam Mayor? De Weerd: Mr. Bernt. Bernt: Since we opened up the public hearing, instead of like adding, you know, more square footage to the open space, what if -- what if you were to take the -- the open space that is up in the upper east side, right-hand side, that little sliver, the little two lots, and just swap it out for two lots down here and put houses up there and make that open space in the middle bigger. Then it's almost like trading square footage, but it seems like that open space is more usable and bigger. Would that be an option? Schultz: Mayor and Councilman Bernt, it would potentially. There is always an underground reason; right? And there is -- there is a fairly large seepage bed in that area that we are not going to -- it's not a pond, it's not a depression, it's out of sight, out of mind and you can play on it and throw your frisbee on it and walk your dog on it, but there is -- that's a big drainage facility right there. Bernt: Okay. Schultz: That's -- that's the only reason. Bernt: Got it. Schultz: Thanks. Palmer: Madam Mayor? De Weerd: Mr. Palmer. Palmer: I move we re-close the public hearing on Item 9-C. Cavener: Second. De Weerd: I have a motion and a second to re-close the public hearing. All those in favor say aye. All ayes. MOTION CARRIED: ALL AYES. Palmer: Madam Mayor? Meridian City Council Meeting Agenda January 7, 2020 – Page 53 of 552 Meridian City Council December 10, 2019 Page 25 of 26 De Weerd: Mr. Palmer. Palmer: I move we approve H-2019-0097 and include the waiver of the -- like block length requirement, to allow what's been proposed. Bernt: Second. Palmer: Cover everything? De Weerd: I have a motion and a second. Any discussion? I imagine the ITD thing, if it's in ACHD's report or if it's somewhere, it will be captured. Mr. Clerk, will you call roll. Roll call: Borton, yea; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea; Bernt, yea. De Weerd: All ayes. Motion carried. MOTION CARRIED: ALL AYES. Item 9: Future Meeting Topics De Weerd: Any items under future meeting topics? Cavener: Real quick. Madam Mayor? De Weerd: Mr. Cavener. Cavener: Madam Mayor, I just -- I want to close the loop on this for Council's benefit. I attended yesterday the Ada County Emergency Management meeting and just wanted to give Council an update on what that meeting -- what the results were. The only thing that is -- kind of should be on everyone's radar is that this group approved the purchase of a device that allows to test for substances, either explosives or other harmful materials. It's a 60,000 dollar device that's shared throughout the jurisdictions. I'm happy to send a spec sheet to everyone if there is any interest on that. But the big thing to come away from this I thought is -- is benefit for our group moving forward is -- and when I got elected I didn't know who this group was until maybe I had been on the Council for two or maybe three years and so they are really engaged in their onboarding of both new and existing mayors and councils. It sounds like they have already met with Mayor Elect Simison. I would like the opportunity to engage both with our newly elected City Councils, maybe as well as the body as a whole in January or February. So, just to have that be on everyone's radar. If anyone has -- other questions about -- the meeting was fairly short. I'm happy to connect with you all offline. De Weerd: Okay. If there is nothing further, I would entertain a motion to close the Council meeting. Meridian City Council Meeting Agenda January 7, 2020 – Page 54 of 552 Meridian City Council December 10, 2019 Page 26 of 26 Palmer: Madam Mayor? De Weerd: Yes, Mr. Palmer. Palmer: I move we adjourn. Milam: Second. Cavener: Second. De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes. MOTION CARRIED: ALLAYES. MEETING ADJOURNED AT 7:11 P.M. (AUDIO RECOR ING ON El E OF THESE PROCEEDINGS) 2,010 MAYOR TAM DE WEERD DATE APPROVED Ep AUGUST', ATTEST: 0 (IIV Uf CHRIUPAN -CITYDAHO W Cry SEAL the EIDIANC-- DAJ CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 6 Item Title: Future Meeting Topics — Public Forum (Up to 30 Minutes Maximum) Signing up prior to the start of the meeting is required. This time is reserved for the public to address them: elected officials regarding matters of general interest or concern of public matters and is not specific to an active land use/development application. By law, no decisions can be made on topics presented under this public comment section, other than the City Council may request that the topic be added to a future meeting agenda for a more detailed discussion or action. The Mayor may also direct staff to further assist you in resolving the matter following the meeting Meeting Notes: 12/10/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/10/2019 Hearing Type: Public Forum Active: Signature Name Discussion Topic Sign In Date/Time Paul Orlando Bittercreek subdivision sewer 12/10/2019 5:42:11 PM Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignlnFormDetails?id=387 1/1 E IDIAN DAHO CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 7 A Item Title: Second and Third Reading for Ordinance No. 1856 An Ordinance Adding Meridian City Code Section 6-2-8(D). Regarding Dogs off Leash in a Public Place Meeting Notes: c✓i APPROVE0 I TEM SHEET C ouncil Agenda I tem - 7.A . Presenter: Bill Nary Estimated Time f or P resentation: 1 minute Title of I tem - Second and T hird Reading for Ordinance No. 19-1856: An O rdinance Adding M eridian City Code Section 6-2-8(D ), Regarding Dogs Off Leash in a P ublic P lace; Adopting a Savings Clause; and Providing an E ffective Date C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 11/21/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/6/2019 - 12:29 P M Meridian City Council Meeting Agenda December 10, 2019 – Page 4 of 106 CITY OF MERIDIAN ORDINANCE NO. 19-1856 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, LITTLE ROBERTS, MILAM, PALMER AN ORDINANCE ADDING MERIDIAN CITY CODE SECTION 6-2-8(D), REGARDING DOGS OFF LEASH IN A PUBLIC PLACE; ADOPTING A SAVINGS CLAUSE; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Meridian finds that it is in the best interest of the health, safety, and welfare of the people of the Meridian to provide for increased penalties for dogs off leash in a public place; NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Meridian City Code section 6-2-8(D) shall be amended as follows: D. Dog At Large In Public Place: Except as otherwise allowed by law, it shall be unlawful for any dog owner to allow or cause any dog owned by such person to be or remain in any public place, unless such dog is controlled by a leash not exceeding six feet (6') in length. A person's first violation of this subsection shall constitute an infraction punishable by a fine of twenty five dell ,.s ($25.00) one hundred dollars ($100.00). A person's second violation of this subsection shall constitute an infraction punishable by a fine of fifty ae"ars ($50.00) two hundred dollars ($200.00). A person's third violation of this subsection shall constitute an infraction punishable by a fine of one hundred dollars ($ nn nm three hundred dollars ($300.00). The animal control officer may seize and impound any dog found in violation of this subsection. Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That this ordinance shall be effective immediately upon its passage and publication. PASSED by the City Council of the City of Meridian, Idaho this day of _eC.emloear 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this ICr day of DeCefnbeC 2019. APPROVED: Tammy deeer , Mayor ORDINANCE AMENDING SECTION 6-2-8(D) ATTEST: ;p,TEDgVC.`, Ci ly of w IDAHO SEALQj ,Pv �41 `rhe TREPSJ PAGE 1 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-1856 An ordinance adding Meridian City Code section 6-2-8(D), regarding dogs off leash in a public place; adopting a savings clause; and providing an effective date. A full text of this ordinance is available for inspection at Meridian City Hall, 33 E. Broadway Avenue, Meridian, Idaho. This ordinance shall be effective upon its passage and publication. (;C+Lr.'.i'Tr'%TAbb, j 1Z-3_ 2biq First Reading:y or Adopted after first reading by suspension of the rule as allowed pursuant to Idaho Code C ty Idian ID§ 50-902: YES NO %a Mayor City Counc SEALSecond Reading: 17— —10 - /g By: Chr s Johnson, City rk Third Reading:/ 2--10 STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1856 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance No. 19-1856 of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this day of �P.C,2Y�IL�r , 2019. zAlv -/. J William L.M. Nary, City Attorney ORDINANCE AMENDING SECTION 6-2-8(D) PAGE 2 (::�W, IDIAN*,----IZ �J CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 7 B Item Title: Ordinance, No. 19-1866 An Ordinance Repealing and Replacing Meridian City Code Title 1, Chapter 9, Sections 1-9-1 Through 1-9-3, Regarding Definitions, Investments, and Budget Policy, and Replacing the New Sections 1- 9-1, Regarding General Provisions, Authority and Responsibility, and Policies. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 7.B . Presenter: Todd L avoie Estimated Time f or P resentation: 1 minute Title of I tem - Ordinance No. 19-1866: An Ordinance Repealing and Replacing M eridian City C ode T itle 1, Chapter 9, Sections 1-9-1 through 1-9-3, Regarding Definitions, Investments, and B udget P olicy, and Replacing with New S ections 1-9-1 through 1-9-3, Regarding General P rovisions, Authority and Responsibility, and Policies; and P roviding an E ffective D ate C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate O rdinance Ordinance 12/5/2019 RE V I E WE RS : Department Reviewer Action D ate L egal.Weatherly, A drienne Approved 12/5/2019 - 2:53 P M L egal.B aird, Ted Approved 12/5/2019 - 6:12 P M Meridian City Council Meeting Agenda December 10, 2019 – Page 7 of 106 ORDINANCE REPEALING AND REPLACING MCC 1-9-1 through 1-9-3 Page 1 CITY OF MERIDIAN ORDINANCE NO. 19-1866 BY THE CITY COUNCIL: BERNT, BORTON, CAVENER, MILAM, PALMER, LITTLE ROBERTS AN ORDINANCE REPEALING AND REPLACING MERIDIAN CITY CODE TITLE 1, CHAPTER 9, SECTIONS 1-9-1 THROUGH 1-9-3, REGARDING DEFINITIONS, INVESTMENTS, AND BUDGET POLICY, AND REPLACING WITH NEW SECTIONS 1-9-1 THROUGH 1-9-3, REGARDING GENERAL PROVISIONS, AUTHORITY AND RESPONSIBILITY, AND POLICIES; AND PROVIDING AN EFFECTIVE DATE. WHEREAS, the City takes seriously its authority and responsibility to accurately and transparently account for, manage, control, and safeguard the public funds in its possession; and WHEREAS, the Mayor and City Council may amend its ordinances and policies from time to time as necessary to incorporate changes as needed, and the following updates to City Code related to City finances are consistent with generally accepted accounting principles, generally accepted government accounting principles, federal and state statutes, and best government accounting practices rules, guidelines, and standards; NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND COUNCIL OF THE CITY OF MERIDIAN, IDAHO: Section 1. That Title 1, Chapter 9, Meridian City Code, sections 1-9-1 through 1-9-3 shall be repealed and replaced with the following language: 1-9-1: General Provisions: A. Compliance: The City shall comply with all State and Federal laws and local regulations pertaining to financial management, control, and safeguarding of the public funds in its possession. B. Adoption: By the processes set forth in this chapter, the City shall adopt Financial Management Policies as set forth in this Chapter for implementation of all Federal, State, and City laws, regulations, and policies pertaining to financial management, control, and safeguarding of the public funds in its possession. 1-9-2: Authority and Responsibility: A. The City Council hereby authorizes the Chief Financial Officer/City Treasurer to manage the City’s Financial Management Policies in accordance with applicable laws and best practices as deemed by the Chief Financial Officer/City Treasurer. B. All new Financial Management Policies and any changes thereto must be presented to City Council for final approval. City Council shall review and approve new and changed Financial Meridian City Council Meeting Agenda December 10, 2019 – Page 8 of 106 Management Policies by resolution. C. The City Council will annually review the Financial Management Policies as part of the budget process. D. The Chief Financial Officer/City Treasurer must make available online the City's Financial Management Policies for public access. 1-9-3: Financial Management Policies The City of Meridian shall follow each and all of the following financial management policies, duly approved by resolution of City Council, wherein the City will meet all applicable Federal, State, and City laws, regulations, and policies: A. Banking Policy B. Budget Policy C. Debt Management Policy D. Financial Audit Policy E. Financial Stability Policy F. Funds and Fund Balance Policy G. Investments Policy H. Economic Development Incentive Policy Section 2. That all ordinances, resolutions, orders, or parts thereof or in conflict with this ordinance are hereby voided. Section 3. That this Ordinance shall be in full force and effect upon its passage, approval and publication. ADOPTED by the City Council of the City of Meridian, Idaho, this�Crday of December, 2019. APPROVED by the Mayor of the City of Meridian, Idaho, this nay of December, 2019. APPROVED: Mayor Ta y de Weerd ATTEST:OaP��D AUGUST ., �Q 1119o 00 z ri J on, �DAHD i LL SEAL ORDINANCE REPEALING AND REPLACING MCC 1-9-1 through 1-9-3 Page 2 NOTICE AND PUBLISHED SUMMARY OF ORDINANCE PURSUANT TO I.C. § 50-901(A) CITY OF MERIDIAN ORDINANCE NO. 19-1866 An ordinance repealing and replacing Meridian City Code Title 1, Chapter 9, Sections 1-9-1 through 1-9-3, regarding definitions, investments, and budget policy, and replacing with new sections 1-9-1 through 1-9-3, regarding general provisions, authority and res risibility, and p -providing an effective date. � w 2 city of Cit er' ' n ,o�No Mayor and ty Council ' By: Chris J nsc City Clerk s� SEAL \e4 First Reading: JZ -10-2-0)q Adopted after first reading by s�>pension of the Rule as allowed pursuant to Idaho Code § 50-902: YE NO Second Reading: Third Reading: STATEMENT OF MERIDIAN CITY ATTORNEY AS TO ADEQUACY OF SUMMARY OF ORDINANCE NO. 19-1866 The undersigned, William L.M. Nary, City Attorney of the City of Meridian, Idaho, hereby certifies that he is the legal advisor of the City and has reviewed a copy of the attached Ordinance no. 19- Jj;6jp of the City of Meridian, Idaho, and has found the same to be true and complete and provides adequate notice to the public pursuant to Idaho Code § 50-901A(3). DATED this 10 A day of �ereM Qk- , 2019. William. L.M. Nary City Attorney ORDINANCE REPEALING AND REPLACING MCC 1-9-1 through 1-9-3 Page 3 E IDAIN?-- CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 8 A Item Title: Public Hearing for Program Year 2018 - Community Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.A . Presenter: Crystal Campbell Estimated Time f or P resentation: 10 minutes Title of I tem - Public Hearing for P rogram Year 2018 C ommunity Development Block Grant C onsolidated Annual P erfor mance and Evaluation Report (C AP E R) C ouncil Notes: Online Presentation: https://prezi.com/view/X EakpgxKz8ApZ4B B iaop/ AT TAC HM E NT S: Description Type Upload D ate P resentation to C ouncil P resentation 12/5/2019 RE V I E WE RS : Department Reviewer Action D ate Community Development.Weatherly, A drienne Approved 10/31/2019 - 4:21 P M Community Development.Watts, K eith Approved 12/6/2019 - 1:30 P M Community Development.B aird, Ted Approved 12/6/2019 - 1:33 P M Meridian City Council Meeting Agenda December 10, 2019 – Page 11 of 106 12/10/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/10/2019 Hearing Type: Council Item Number: 8-A Project Name: Program Year 2018 Community Development Block Grant Consolidated Annual Performance and Evaluation Report (CAPER) Project No.: Active: e There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignlnFormDetails?id=388 1/1 Meridian City Council Meeting Agenda December 10, 2019 – Page 12 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 13 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 14 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 15 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 16 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 17 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 18 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 19 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 20 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 21 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 22 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 23 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 24 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 25 of 106 Meridian City Council Meeting Agenda December 10, 2019 – Page 26 of 106 C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Table of Contents Introduction .......................................................................................................................................................... 1 CR-05 - Goals and Outcomes ................................................................................................................................ 2 CR-10 - Racial and Ethnic Composition of Families Assisted ................................................................................ 5 CR-15 - Resources and Investments 91.520(a) ..................................................................................................... 6 CR-20 - Affordable Housing 91.520(b) .................................................................................................................. 8 CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) ............................................ 11 CR-30 - Public Housing 91.220(h); 91.320(j) ....................................................................................................... 14 CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) ................................................................................................ 15 CR-40 - Monitoring 91.220 and 91.230............................................................................................................... 17 CR-45 – Jurisdiction 91.520(d) ............................................................................................................................ 19 Attachment 1 – Public Comment ........................................................................................................................ 20 Attachment 2 –PR03 Activity Summary Report .................................................................................................. 25 Attachment 3 – PR26 Financial Summary Report ............................................................................................... 55 Attachment 4 – PR26 Activity Summary ............................................................................................................. 59 C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m C o n s o l i d a t e d A n n u a l P e r f o r m a n c e a n d E v a l u a t i o n R e p o r t ( C A P E R ) 1 | P a g e Introduction The City of Meridian is a recipient of Community Development Block Grant (CDBG) funds, provided by the U.S. Department of Housing and Urban Development (HUD) on a formula basis. As a recipient of these funds, the City is required to prepare a Consolidated Plan, also known as a five-year strategic plan. The plan identifies the housing and community needs of the City, organizes these needs based on priority, identifies resources that address the community’s needs, and establishes annual goals and objectives to meet those needs. The Consolidated Plan is further broken down into annual action plans, which the City prepares and submits to HUD each year. The annual action plan spells out specifically how the City will address the goals and objectives in the Consolidated Plan during that program year. At the end of each program year, the City provides a summary of expenditures and related accomplishments to the public and HUD. This annual assessment is called the Consolidated Annual Performance and Evaluation Report (CAPER). While the CAPER addresses goals achieved by expending funds for the CDBG program, it is important to note that the success of the program is largely dependent on the efforts and resources of other private and public agencies and organizations as well as HUD. CAPER requirements are outlined in 24 CFR § 91.520. The report provides a review and evaluation of the City’s performance during the 2018 Program Year (PY18) and the five-year timeframe of the 2017-2021 Consolidated Plan. The subject program year began October 1, 2018 and ended September 30, 2019. This CAPER includes reports generated by HUD’s Integrated Disbursement and Information System (IDIS), which summarize the City’s accomplishments for PY18. IDIS generated tables and reports are included in the narrative and attachment sections to provide an update on the City’s progress in achieving the goals and objectives identified in the Consolidated Plan. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m C o n s o l i d a t e d A n n u a l P e r f o r m a n c e a n d E v a l u a t i o n R e p o r t ( C A P E R ) 2 | P a g e CR-05 - Goals and Outcomes Progress the jurisdiction has made in carrying out its strategic plan and its action plan. 91.520(a) The Consolidated Annual Performance and Evaluation Report (CAPER) reflects the activities and expenditures for the City of Meridian’s Community Development Block Grant (CDBG) during Program Year 2018 (PY18), which covered October 1, 2018 through September 30, 2019. The CAPER outlines the progress made toward accomplishing goals identified in the PY18 Action Plan, which are derived from the following overarching goals of the 2017-2021 Strategic Plan/Consolidated Plan: Improve accessibility options for people who have disabilities; Enhance homeownership opportunities; Provide social services; Stabilize the rental gap; and Administration and fair housing activities. During PY18 the City of Meridian accomplished the activities detailed below. Assisted 40 children in households with a low- to moderate-income (LMI) gain access to Boys & Girls Clubs programs. Helped prevent homelessness for 35 families through Jesse Tree. The count appears low because this activity was originally set up incorrectly to report on the number of households served instead of the number of persons served as specified by the matrix code. The system was adjusted to reflect the number of people served, but the agreement with Jesse Tree required household data instead of by person. Assisted four (4) families obtain an affordable home in Meridian through NeighborWorks Boise and Ada County Housing Authorities (ACHA) Homebuyer Assistance programs. Began construction on new sidewalks that will improve safety and accessibility for an estimated 1,990 residents. The number of people served with this activity is zero because the construction is not complete and we cannot enter the accomplishments until the sidewalk is fully constructed. Began process of modernizing and installing streetlights in multiple LMI neighborhoods to improve visibility and safety for an estimated 1,500 community-members in two separate areas. The number of people served with this activity is also zero because the construction is in progress and we cannot enter the accomplishments until the streetlights are complete. Began construction on the Meridian Library to upgrade the main restrooms and make them ADA compliant to provide better access to an estimated 1,000 people with disabilities. This project was also under construction at the end of the program year and shows zero as the actual accomplishments. Coordinated with the Cities of Caldwell, Nampa, and Boise to educate the community on fair housing issues. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 3 | P a g e Comparison of the proposed versus actual outcomes for each outcome measure submitted with the consolidated plan. 91.520(g) Goal Category Indicator Unit of Measure Strategic Plan Program Year Expected Actual Completed Expected Actual Completed Administration and Fair Housing Activities Admin Other Other 1 1 100.00% 1 1 100% Enhance Homeownership Opportunities Affordable Housing Direct Financial Assistance to Homebuyers Households Assisted 11 4 36.36% 3 4 133.33% Improve Accessibility Non- Homeless Special Needs Public Facility or Infrastructure Activities other than Low/Moderate Income Housing Benefit Persons Assisted 220 0 0.00% 4500 0 0.00% Provide Social Services Non- Homeless Special Needs Low income services Public service activities other than Low/Moderate Income Housing Benefit Persons Assisted 2055 4033 196.25% 35 40 114.29% Homelessness Prevention Persons Assisted 5 35 700.00% 75 35 46.67% Table 1 - Accomplishments – Program Year & Strategic Plan to Date C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 4 | P a g e Assess how the jurisdiction’s use of funds, particularly CDBG, addresses the priorities and specific objectives identified in the plan, giving special attention to the highest priority activities identified. Meridian utilized input from stakeholders and residents, as well as the review of fair housing barriers gathered during the 2017-2021 Consolidated Plan process to determine the highest priority projects to be conducted during PY18. Needs addressed during Year 2 of the Consolidated Plan included improvement to accessibility for people with disabilities, enhancing homeownership opportunities, and provision of necessary social services. To improve accessibility for people with disabilities, Meridian utilized data from the Consolidated Plan resident survey to prioritize the following accessibility improvements: To address the lack of/poor sidewalks and access to handicapped parking, five segments of sidewalks in Census tract 103.21, Block Group 2, are in the process of being installed and/or repaired. About 20 percent of the households in this area are comprised of senior females living alone. Another 35 percent are families with young children; half are households led by a single mother. To address visibility and multi-modal transportion for those of all abilities, the City is installing and/or modernizing streetlights in Census Tract 103.22, Block Group 2 and Census Tract 103.33, Block Group 1. These areas provide access to necessary community resources such as food and schools. To provide better access to public facilities the City worked with the Meridiian Library District to upgrade the Library’s restrooms and make them ADA compliant. Prior to this upgrade, there were a number of issues with the public restrooms that made them difficult or impossible to use for those with disabilities. The bathroom entrances had insufficient turning radius for those entering in a wheelchair due to the privacy barriers adjacent to the doorways. The accessible stalls in the men’s and women's restrooms lacked many of the necessary specifications including proper toilet heights, the correct turning radius in stalls, and the needed side transfer space for users in wheelchairs. There were also problems with the location and height of a variety of fixtures in the wash area and there was insufficient lighting, creating a hazard in both bathrooms. To enhance homeownership opportunities Meridian utilized data from the Consolidated Plan resident survey, which found nearly 90 percent of renters expressed an interest in homeownership. Of this 90%, 40% would like to purchase a home, but did not have enough money for a down payment and 16% cited poor credit as an impediment to homeownership. In PY18, CDBG funds were used to provide down payment and/or closing cost assistance to LMI households who were purchasing a home in Meridian. To improve the provision of necessary social services, Meridian utilized findings from the Consolidated Plan and Analysis of Impediments (AI) to identify the following supports: A shortage of 1,077 rental units to serve Meridian households earning $25,000 or less was identified during the previous 2012 to 2016 Consolidated Plan. This gap increased in the past 5 years to 1,348 units and was largely due to additional households falling below the poverty line. CDBG funds were used to provide homelessness prevention for those facing eviction in the Meridian area. The AI showed that lower income children, particularly those living in Census tracts with a high density of residents with a national origin other than the United States, have lower access to proficient schools. CDBG funds were used to support Boys & Girls Club scholarships, which allowed admission to programs intended to reduce barriers for youth. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 5 | P a g e CR-10 - Racial and Ethnic Composition of Families Assisted Describe the families assisted (including the raci al and ethnic status of families assisted). 91.520(a) CDBG White 66 Black or African American 3 Asian 2 American Indian or American Native 4 Native Hawaiian or Other Pacific Islander 0 Total 75 Hispanic 22 Not Hispanic 53 Table 2 – Table of assistance to racial and ethnic populations by source of funds Narrative According to data gathered in the Consolidated Plan, Meridian residents that are of Hispanic descent make up 8 percent of the total population, up from 4 percent in 2000. Eighty-six percent of residents identify as White, 2 percent identify as Asian, 1 percent identify as Native American and 1 percent identify as African American. The demographics of those assisted with CDBG funds are similar to Meridian’s overall demographic makeup. Data from the Consolidated Plan also shows that only 1 percent of Meridian households had no one over the age of 14 who was fluent in English. Residents living in such households are called “Limited English Proficiency” populations, or LEP. Meridian’s LEP proportion was slightly less than that of the county overall (1.7%) and lower than the State of Idaho (2%). Pursuant to the city’s Language Assistance Plan (LAP), all reports and communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. For those who feel they have been discriminated against based on race or ethnicity, Meridian has a Fair Housing Ordinance which outlines Meridian's response to discrimination. The Ordinance also describes how the City will promote and publicize the Federal Fair Housing Law: “With available resources, the City will assist all persons who feel they have been discriminated against because of race, color, religion, sex, national origin, disability, or familial status to seek equity under Federal and State laws by filing a complaint with the U.S. Department of Housing and Urban Development, Office of Fair Housing and Equal Opportunity, Compliance Division.” C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 6 | P a g e CR-15 - Resources and Investments 91.520(a) Identify the resources made available Source of Funds Source Resources Made Available Amount Expended During Program Year CDBG public - federal $708,217 $342,117 Table 3 - Resources Made Available Narrative Respources made available this year included $272,627 reported in the PR26 Financial Summary Report and submitted in the PY17 CAPER, $13,442 that was returned to line of credit to rectify the PY15 Public Sevice and Admin Cap overages, and the PY18 CDBG award of $422,148. All available resources were allocated to viable projects during PY17, but all of the projects did not fully expend their funding as described below. The following public facilities projects account for roughly $331K of unspent funds and began during PY18 but were not completed until early PY19: PY17 LMI Sidewalks (IDIS Activity #85) PY18 Meridian Library Restroom ADA Upgrage (IDIS Activity #99) PY18 Chateau/Chief Joseph Streetlights (IDIS Activity #92) PY18 Crestwood/Fenway Streetlights (IDIS Activity #100) Both Admin and Homebuyer Assistance were underspent during PY18. Admin costs were less than anticipated and ACHA was unable to find a match for a qualified household and available home. Between these two allocations there is roughly $36K that will be reallocated during PY19. The City is waiting for the construction projects above to be complete to determine the full amount that will be reallocated and will submit an amended PY19 Action Plan to HUD in the next several months. The PR26 shows an adjustment on line 20 in the amount of $4,804.38 to adjust for funding that was flagged for the incorrect funding year in IDIS. Of this amount, $3,762.64 was for IDIS activity #82 that was reimbursed during PY18 but was reported in PY17. The remaining $1,041.74 was a correction to IDIS activity #56 that was reimbursed during PY14 but was reported in PY13. Identify the geographic distribution and location of investments Target Area Planned Percentage of Allocation Actual Percentage of Allocation Narrative Description n/a n/a n/a n/a Table 4 – Identify the geographic distribution and location of investments Narrative The City of Meridian’s basis for allocating projects is geographically delineated within its municipal boundaries. Funding is determined by meeting national objectives, qualifying eligible activities, and through a competitive application process. The City does not specify target areas either by Census Tract or Block Group. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 7 | P a g e There are eight (8) Census Tracts that are either fully or partially within Meridian’s municipal boundaries. Census Tracts 0103.21, 0103.22, 0103.33, and 0103.35 fall within Meridian’s LMI area. The use of CDBG funding is not pre - determined on areas of LMI concentration. The Boys & Girls Club is located downtown and Jesse Tree is located in Boise; however, LMI clients served reside throughout Meridian. Multiple low-moderate area activities were conducted during PY18: sidewalk construction began in Census Tract 0103.21; streetlight installation and modernization began in Census Tracts 103.33 and 103.35, and; the Library, which serves Census Tracts 0103.21, 0103.22, 0103.33, and 0103.35, began upgrading its restrooms to be ADA compliant. Leveraging Explain how federal funds leveraged additional resources (private, state and local funds), including a description of how matching requirements were satisfied, as well as how any publicly owned land or property located within the jurisdiction that were used to address the needs identified in the plan. The City of Meridian receives CDBG funds through its annual entitlement; this is the only HUD funding that the City directs toward projects. The City pays staff salaries for administration of the program and for staff time on projects the City administers, such as streetlights. It is estimated the City leverages $50,000 in local funds to administer this program. No publicy owned land or property was leveraged during PY18. Public Housing programs including Family Self-Sufficiency, Section 8, and Public Housing Comprehensive Grants provide additional funding to improve the overall resources available to those who receive services from ACHA. While no funds are leveraged for this program to provide direct payment for downpayment and/or closing costs for the Homeownership Assistance program, ACHA leverages staff time to administer the program and work with participants. This is estimated to be $4,726 of federal funds and $1,310 in general funds. NeighborWorks Boise receives over $500,000 of annual funding from NeighborWorks America, some of which is leveraged with Meridian’s CDBG funding allocation. This funding pays for housing counseling, staff time with participants, and administration of the program. The Boys & Girls Clubs of Ada County receives funding from the USDA through the Department of Education and leverages those funds with the Meridian CDBG funding to help support their programs. Funds are also leveraged for this program for staff time and additional scholarships to the Boys & Girls Club programs. It is estimated that $40,000 of federal funds and $46,800 in general funds were used for this program. Jesse Tree partners with local banks, foundations, institutions, and Cities to help fund programs including homelessness prevention. Jesse Tree receives multiple federal grants, including ESG. It is estimated that $1,300 in federal funds and $2,700 in general funds were leveraged to administer the program and provide supportive services to participants who reside in Meridian. The Meridian Development Corporation (MDC) is a local public agency that does not anticipate leveraging other funds with CDBG funds to complete the sidewalk project.. The Meridian Library District estimates that $2,700 in local funds was used to leverage staff time to oversee the contractor for this project and for administration of the CDBG funds made available to them. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 8 | P a g e CR-20 - Affordable Housing 91.520(b) Evaluation of the jurisdiction's progress in providing affordable housing, including the number and types of families served, the number of extremely low -income, low-income, moderate-income, and middle-income persons served. One-Year Goal Actual Number of Homeless households to be provided affordable housing units 0 0 Number of Non-Homeless households to be provided affordable housing units 3 4 Number of Special-Needs households to be provided affordable housing units 0 0 Total 3 4 Table 5 – Number of Households One-Year Goal Actual Number of households supported through Rental Assistance 0 0 Number of households supported through The Production of New Units 0 0 Number of households supported through Rehab of Existing Units 0 0 Number of households supported through Acquisition of Existing Units 3 4 Total 3 4 Table 6 – Number of Households Supported Discuss the difference between goals and outcomes and problems encountered in meeting these goals. The PY18 Action Plan set a goal of assisting three (3) LMI households achieve homeownership through acquisition of existing units and Meridian was able to identify and assist four (4) households. However, two (2) of those households were served under a PY17 project that had been extended. The PY18 project had a goal of serving three (3) households but was only able to serve two (2). The subrecipient, ACHA, had difficulty identifying households that qualified for their program and were able to find a home within their price range. The high cost of housing in Meridian is a barrier for LMI families to purchase a home. Meridian continues to have a vast need for grant funds to bridge the gap of affordability for low income households. Unfortunately, the soaring housing market has made it increasingly difficult to utilize funds to help families who are at 80% or below Area Median Income as Meridian is one of the most expensive places to buy a house in Ada County. According to Zillow, the median home value in Meridian is $325,300. Meridian C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 9 | P a g e home values have gone up 11.8% over the past year and Zillow predicts they will rise 5.7% within the next year. These prices make it extremely difficult for LMI households to locate affordable homes. Many qualified buyers have faced bidding wars over the few affordable units that come onto the market. Applicants continue to search for affordable housing. Discuss how these outcomes will impact future annual action plans. The City of Meridian is contracting with ACHA during PY19 and they will continue to provide outreach and marketing materials to Lender Partners and Realtors. ACHA actively promotes their program at the monthly Finally Homebuyer Seminars and mails monthly flyers to current participants in the Section 8 program. The Homeownership Coordinator is currently working with Family Self-Sufficiency participants to obtain loan approval. Several have obtained loan approval but the loan approval hasn’t been large enough to qualify for a mortgage. Participants continue to work with the Homeownership Coordinator hoping the market will soften so they may get their chance to purchase a home in the City of Meridian. ACHA has considered increasing the dollar amount of the CDBG grant provided to each household in order to help bridge the gap of affordability. The City will work with ACHA to evaluate their program during early PY19 to determine if reallocating some of the unexpended funds will assist ACHA in more effectively implementing strategies and goals. Include the number of extremely low-income, low-income, and moderate-income persons served by each activity where information on income by family size is required to determine the eligibility of the activity. Number of Households Served CDBG Actual HOME Actual Extremely Low-income 0 0 Low-income 2 0 Moderate-income 2 0 Total 4 0 Table 7 – Number of Households Served Narrative Information During PY18, the City of Meridian provided funding for four (4) households to achieve affordable housing through homebuyer assistance programs offered by ACHA and NeighborWorks Boise. These programs utilized the funding to subsidize mortgage principal amounts, assist with closing costs, and provide up to 50% of the required down payment. To ensure the Section 215 definition of affordable housing is met, ACHA and NeighborWorks Boise require participants to qualify as a first-time homebuyer, purchase a home that will be their principal residence, and the homebuyer's annual household income must be at or below 80% of Area Median Income. Both homebuyer assistance programs offered participants housing counseling and worked with homebuyers to find housing where the cost of the housing is reasonable and affordable to the homebuyer, so the housing does not exceed 95 percent of the median purchase price for the area. During PY18, the City updated the monitoring guidelines to ensure homebuyer assistance programs have a formalized process in place to document that the cost of housing meets the full Section 215 definition of affordable housing. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 10 | P a g e Of the four (4) homebuyers assisted, two (2) households qualified as moderate-income and two (2) households qualified as low-income. There were no extremely low-income households or households experiencing homelessness assisted with homeownership assistance due to the struggle to qualify for home loans with the high cost of housing in Meridian. ACHA will continue to work with eligible households to locate and be approved for affordable housing in Meridian. There were no rental households assisted under the affordable housing goal. During the Consolidated Planning process, the City of Meridian prioritized assistance for very low-income renters and/or persons at-risk of losing shelter or housing and uses this to rank projects during the application process. Often these households pay more than half of their income for rent and live in substandard housing. To assist those households with the highest/worst case needs, the City funded public service activities which provide emergency rental assistance through Jesse Tree and access to childcare through the Boys & Girls Club. Through the partnership with Jesse Tree 35 households received homelessness prevention assistance during PY18. The City does not require affordable housing activities to narrow its focus to households that qualify as those with “worst case needs” because it is difficult to find eligible households with the basic LMI criteria that are able to find a home to purchase within their means. The City identified a goal to develop an affordable housing whitepaper that will explore actions to foster and maintain housing affordability. The approach the City has taken up to this point is to assist with services and provisions that reduce the amount of income designated for basic living expenses (e.g. food, childcare, etc.) and allow people to utilize more of their income for housing costs. While developing this whitepaper, City staff collaborated with Boise City staff that have recently rolled out a housing affordability plan. Per the recommendation of the City of Boise, Meridian City staff is now changing the scope of the whitepaper to provide an overview of the status in Meridian and request Council identify a workgroup to address housing affordability for a more collaborative approach. City staff will ask that this workgroup collaborate with the surrounding communities. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 11 | P a g e CR-25 - Homeless and Other Special Needs 91.220(d, e); 91.320(d, e); 91.520(c) Reaching out to homeless persons (especially unsheltered persons) and assess ing their individual needs The City of Meridian has been an active member of the Ada County Continuum of Care, known as Our Path Home, for several years. City representatives have previously been involved in the Our Path Home’s Fair Housing and Performance Measurement workgroups with the hopes of better understanding the needs that those experiencing homelessness in Meridian’s face and how to better serve them. During PY18 Our Path Home was restructured and the workgroups were absorbed by the larger group. Our Path Home partners with CATCH as the coordinated entry access point. CATCH provides outreach to those who are experiencing homelessness, especially those who are unsheltered. CATCH utilizes their services as well as those of partner agencies to assess individual needs and refer participants to appropriate services. The City of Meridian strives to connect local community providers and organizations interested in involvement with Meridian’s homeless population with Our Path Home. City representatives are frequently involved in public discussions, presentations, and meetings with citizens, other governmental officials, and local service providers such as the West Ada County School District, Jesse Tree, and CATCH to provide support, understanding, and outreach to those experiencing homelessness in Meridian. In addition, the Meridian Police Department assists unhoused Meridian residents with rides to emergency housing shelters that are located in Boise as needed. Addressing the emergency shelter and transitional housing needs of homeless persons The City of Meridian is in regular contact with case management and supportive service organizations such as CATCH and Jesse Tree to assess and address the emergency and permanent housing needs of those experiencing homelessness in Meridian. In PY18, Jesse Tree was funded through Meridian’s CDBG program to provide homelessness prevention to Meridian residents at risk of losing housing. Helping low-income individuals and families avoid becoming homeless, especially extrem ely low- income individuals and families and those who are: likely to become homeless after being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); and, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs Meridian’s CDBG program provides funding to Jesse Tree to provide homelessness prevention for LMI residents who are at risk of experiencing homelessness. Statewide, Idaho utilizes the SSI/SSDI Outreach, Access and Recovery (SOAR) model. SOAR is an approach that helps increase access to mainstream benefits for people who are currently experiencing or at risk of experiencing homelessness. Those returning from institutions such as jails, prisons, or hospitals have a higher prevalence than the C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 12 | P a g e general population of becoming homeless upon discharge. Idaho has divided the state into three (3) Hub’s that address the needs of their local community. The SOAR Hub Leads participate in a quarterly call to address the statewide needs and coordinate efforts. The North Hub Lead and the Southeast Hub Leads are discharge planners for each of Idaho’s state-funded psychiatric hospitals and the Southwest Hub Lead is employed at the local Community Action Partnership. This group regularly problem solves ways to coordinate services for those who are coming from institutional facilities in an effort to reduce the likelihood of homelessness. SOAR is coordinated with the Idaho Department of Health and Welfare, Division of Behavioral Health Central Office, Regional Offices, and state-funded psychiatric hospitals. Our Path Home includes representation from health care facilities, mental health facilities, and correction facilities, as well as private providers that address housing, health, social services, employment, education, and youth needs. The group works to find collaborative approaches to help low-income individuals and families avoid experiencing homelessness after being discharged from publicly funded institutions and systems of care. Our Path Home partners with many organizations, such as homeless shelters, school districts, behavioral health (mental health and substance use disorder) providers, Idaho Department of Health and Welfare, Idaho Department of Labor, and Federally Qualified Health Centers (FQHC). Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that indiv iduals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were recently homeless from becoming homeless again Through the City’s CDBG program, Meridian provided funding to NeighborWorks Boise and Ada County Housing Authority (ACHA) to provide homeownership assistance to LMI residents. The City provided funding for Jesse Tree to provide homelessness prevention and Jesse Tree leveraged resources to provide case management services to prevent and resolve needs for households in Meridan that are experiencing homelessness or at risk of experiencing homelessness. The City's funding relationships with NeighborWorks Boise, ACHA, and Jesse Tree are aimed to develop activities through the CDBG program to facilitate access for individuals and families experiencing homelessness to affordable housing units while also preventing individuals and families from experiencing homelessness. Meridian’s collaboration with Our Path Home and the SOAR Steering Committee explores and addresses the needs of those experiencing homelessness in Meridian. These programs prioritize assistance based on: housing status, including chronic homelessness; presence of children; veteran’s status; and size of household. To address homelessness in youth, Our Path Home refers families and youth to Hays House. Hays House offers life skills, strength-based family and individual counseling as well as assistance with education resources. These programs assist individuals and families who are at risk of or currently experiencing homelessness access services to help them become stably housed and make the transition to affordable permanent housing as needed. Our Path Home and SOAR attempt to stabilize the individual or family to reduce the likelihood of experiencing homelessness again. The City partners with local committees, organizations, and networks in evaluating, understanding, and addressing the many needs of those experiencing homelessness in Meridian. Partners include the Meridian Police Department, Women’s and Children’s Alliance, Jesse Tree, Boys & Girls Club, West Ada County School District, City of Boise, CATCH, Our Path Home, Meridian Food Bank, SOAR Steering Committee, ACHA, NeighborWorks Boise, and many others. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 13 | P a g e These partnerships bring a collaborative approach to addressing current and preventing future homelessness in Meridian, as well as assist local service providers help those experiencing homelessness to make the transition to permanent housing and independent living and shorten the period of time that individuals and families experience homelessness. The City’s collaboration with these groups indicate the City's efforts and actions to define and meet these specific targets. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 14 | P a g e CR-30 - Public Housing 91.220(h); 91.320(j) Actions taken to address the needs of public housing The City does not directly provide public housing, but supports ACHA and other providers in improving public housing. Many landlords in Meridian are willing to accept Section 8 and Shelter Plus Care vouchers, but finding units in small complexes such as those located in Meridian is a challenge. Voucher holders generally have the most success finding homes in large apartment complexes, most of which are located in Boise. Nearly 90 percent of units in Meridian are single family detached homes. The City is actively engaged with community partners such as ACHA and Our Path Home to address the public housing needs in Meridian. Actions taken to encourage public housing residents to become more involved in management and participate in homeownership Public housing residents have access to case management services, allowing them to become more involved in management and participate in homeownership through ACHA's programs. One such program available to ACHA participants is Family Self-Sufficiency (FSS). This program assists individuals and families to obtain employment and improve their financial stability. ACHA works with social service agencies, non-profits, schools, businesses, and other community partners to develop comprehensive strategies that help participants learn the skills and gain the experience to enable them to obtain suitable employment. Participants in the FSS program receive an escrow account that is established by the Housing Authority for each participating individual or family. When the participant’s portion of rent is increased due to an increase in earned income, the escrow account is credited during the term of the FSS contract. If the participant completes the contract within a five-year period by being suitably employed and is no longer receiving welfare assistance, the amount in the escrow account is paid to the successful graduate. Actions taken to provide assistance to troubled PHAs ACHA is a high performing Public Housing Authority; no assistance is provided at this time. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 15 | P a g e CR-35 - Other Actions 91.220(j)-(k); 91.320(i)-(j) Actions taken to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment. 91.220 (j); 91.320 (i) During the AI, the City utilized the “Review of Public Policies and Practices (Zoning and Planning Codes)” form circulated by the Los Angeles fair housing office of HUD to evaluate potential concerns within the City’s zoning code. The research did not reveal any negative effects of Meridian’s public policies that serve as barriers to affordable housing. This includes land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting returns on residential investment. Meridian will continue to evaluate the policies and ameliorate as necessary. Actions taken to address obstacles to meeting underserved needs. 91.220(k); 91.320(j) The primary obstacles to fully addressing residents’ needs are: 1) Limited supply of affordable units; and 2) Limited funding. The City has allocated funding to address needs within the limitations of funding. Additionally, the City is engaged in multiple regional conversations with neighboring communities and service providers to identify and address underserved needs, maintain housing affordabiltiy, and reduce the number of families living in poverty. Actions taken to reduce lead-based paint hazards. 91.220(k); 91.320(j) The City’s website provides information regarding lead-based paint hazards as well as links to HUD resources. The City addresses lead based paint hazards through mitigation as part of redevelopment efforts in older parts of Meridian. Meridian maintains communication with EPA approved and certified lead abatement contractor’s as well as lead testing facilities to complete lead clearance exams if required. Actions taken to reduce the number of poverty-level families. 91.220(k); 91.320(j) The City focuses primarily on job creation and availability of educational opportunities to reduce the number of persons living below the poverty level. The City’s Economic Development Division works to recruit new employers and encourage business expansion within Meridian. Meridian's CDBG program funds activities that provide homelessness prevention to families who are at risk of homelessness and financial assistance to homebuyers, among other activities. The City's local strategic plan intends to address poverty-based issues through the expansion of public services, focus on economic development, and expansion of quality employment opportunities for the jurisdiction’s LMI population. Meridian’s goal is to provide residents with access to services that will help stabilize their basic needs so they can focus on improving their lives. Actions taken to develop institutional structure. 91.220(k); 91.320(j) The City continuously seeks to enhance coordination and overcome gaps in institutional structure. Collaboration with Our Path Home, attendance at Idaho Housing and Finance Association (IHFA) and other stake-holder related events, and participation in regional coalitions and associations work toward the end-goal of enhancing coordination. Plans C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 16 | P a g e are being developed to enhance educational and advocacy opportunities for service providers in the area regarding public and political cultures and systems in place in the region. To address the internal structure, HUD is providing technical assistance to formalize standard operating procedures and guiding documents to monitor the program, track financials, ensure compliance, and address program requirements in a timely manner. Actions taken to enhance coordination between public and private housing and social service agencies. 91.220(k); 91.320(j) There are few capacity issues related to coordination between public and private organizations in Meridian and the surrounding area. However, the City's partnership and funding relationship with local housing services organizations including NeighborWorks Boise, Jesse Tree, and ACHA will continue to expand in the upcoming program year. Coordination with other organizations like CATCH, Boise Rescue Mission, Interfaith Sanctuary, and all members associated with Our Path Home, including private housing developers, will continue to be built upon to improve networks, coordination, and problem solving in the jurisdiction. The City’s collaboration with Our Path Home, housing and homelessness roundtables, and other regional coordination efforts contributes to the City's action plan for enhancing collaboration between public and private housing and social service agencies. Identify actions taken to overcome the effects of any impediments identified in the jurisdictions analysis of impediments to fair housing choice. 91.520(a) During the 2017-2021 Consolidated Planning period, the City of Meridian identified the following impediments to housing choice and access to opportunity: Inaccessible infrastructure – Several sidewalks in Meridian were identified as needing improvement. During PY18, the City worked with the Meridian Development Corporation (MDC) to begin construction that will improve five (5) segments of sidewalks in a neighborhood with aging infrastructure that is occupied by seniors and low income residents. The construction is anticipated to be complete in early PY19. Lack of affordable housing – Support preservation of housing occupied by low income homeowners and stabilization of affordable rental housing by assisting low income renter households and supporting the creation of affordable housing. Meridian will continue to use CDBG funds to work with currently funded projects and identify potential new projects that assist low income and special needs residents (e.g., provision of food staples, emergency repairs, and emergency rental assistance). During PY18, CDBG funds provided 35 households with emergency rental assistance, four (4) households with homeownership assistance, and 40 students with scholarships for extended care. Lack of public transportation – Work regionally to improve transportation options. Meridian collaborated with the Meridian Transportation Commission, the Ada County Highway District Capital Improvement Citizen Advisory Committee (ACHD CICAC), and the Community Planning Association of Southwest Idaho Regional Technical Advisory Committee (COMPASS RTAC) to discuss the regional gaps in transportation options. Lack of accessible housing – Increase education and understanding of fair housing laws by landlords, builders, and residents. Meridian has collaborated with the Boise, Caldwell, and Nampa CDBG Programs to develop a Fair Housing campaign. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 17 | P a g e CR-40 - Monitoring 91.220 and 91.230 Describe the standards and procedures used to monitor activities carried out in furtherance of the plan and used to ensure long-term compliance with requirements of the programs involved, including minority business outreach and the comprehensive planning requ irements Per the Comprehensive Plan, a risk assessment is conducted on every project during the application process. This assessment is taken into consideration when the CDBG Scoring Committee is evaluating applications and making funding recommendations. During the program year, regular monitoring takes place with each draw. The activities submitted must comply with the stated requirements in the subrecipient agreements and provide requisite data (e.g. demographic data, payroll, etc.) for inspection prior to reimbursement. Formal monitoring is also conducted throughout the year. A risk analysis is included as an attachment to the Subrecipient Agreement and is used to determine if a project will require a desk-review or an onsite monitor for that program year. On-site monitoring occurs at least bi-annually to ensure subrecipients are meeting both the requirements and the intent of the CDBG program. A formal desk-review is conducted for every program year that does not require an onsite monitor. Other labor monitoring activities will be conducted, as activities require, according to all HUD and federal Davis Bacon labor requirements. Including minority business outreach. All relevant activities subject to these requirements will be monitored with on-site visits as frequently as required by regulations, more if circumstances require it. Desk-side monitoring takes place with each activity draw with staff and management from both Community Development and Finances departments needing to review and sign off on any reimbursement requests. The City is currently receiving technical assistance to improve the standard operating procedures and documents to guide the program, track financials, ensure compliance, and address program requirements in a timely manner. Citizen Participation Plan 91.105(d); 91.115(d) Describe the efforts to provide citizens with reasonable notice and an opportunity to comment on performance reports. A public notice of the CAPER availability and the date, time and location of the public hearing was published in the Meridian Press Tribune (previously known as the Valley Times), the Idaho Statesman, and by posting the notice on the City’s website two weeks in advance of the public hearing. After the notice was published, citizens had a period of 18 days to comment on the CAPER via email, telephone, or in person. A public hearing for the CAPER was held at City Hall on December 10, 2019 at the conclusion of the comment period. The City considered all comments and/or views receivedfrom residents. A summary of these comments or views can be found in Attachment 1. City Council reviewed the CAPER and the summaries regarding the incorporation of citizen comments or views provided, and voted on a resolution to adopt the final PY18 CAPER. City Hall is a fully accessible building. Those with disabilities were encouraged to contact the City Clerk to make reasonable accommodations. Additionally, pursuant to the City’s Language Assistance Plan (LAP), all reports and C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 18 | P a g e communications will be made available in formats accessible to persons with disabilities and in languages other than English upon request. All documents related to the City’s CDBG program can be found at: https://meridiancity.org/cdbg. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 19 | P a g e CR-45 – Jurisdiction 91.520(d) Specify the nature of, and reasons for, any changes in the jurisdiction’s program objectives and indications of how the jurisdiction would change its programs as a result of its experiences. No changes. Does this Jurisdiction have any open Brownfields Economic Development Initiative (BEDI) grants? No C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 20 | P a g e Attachment 1 – Public Comment No public comments have been received at this time. C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 21 | P a g e Idaho Statesman Legal Notice: C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 22 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 23 | P a g e Meridian Press Tribune Legal Notice: C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 24 | P a g e Website: C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 25 | P a g e Attachment 2 –PR03 Activity Summary Report C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 26 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 27 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 28 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 29 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 30 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 31 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 32 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 33 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 34 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 35 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 36 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 37 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 38 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 39 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 40 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 41 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 42 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 43 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 44 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 45 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 46 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 47 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 48 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 49 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 50 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 51 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 52 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 53 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 54 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 55 | P a g e Attachment 3 – PR26 Financial Summary Report C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 56 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 57 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 58 | P a g e C i t y o f M e r i d i a n C o m m u n i t y D e v e l o p m e n t B l o c k G r a n t ( C D B G ) P r o g r a m Consolidated Annual Performance and Evaluation Report (CAPER) 59 | P a g e Attachment 4 – PR26 Activity Summary https://prezi.com/view/XEakpgxKz8ApZ4BBiaop/ EIDIAN,! DAJ CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Planning and Zoning Public Hearings Staff Outline and Presentation Meeting Notes: EIDIADAHO N+r-- CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 8 B Item Title: Public Hearing for Goddard Creek Townhomes (h-2019-0068) 1. Request: Modification to Development Agreement (Inst. #102012598) to allow the development of SFR homes (i.e. townhomes) instead of offices, and 2. Request: Rezone of 5.03 acres of land from the R-4 to the R-15 zoning district, and 3. Request: Preliminary Plat for the re -subdivision of Lot 2, Block 1, Goddard Creek Subdivision Consisting of 4.62 Acres of Land into 44 Building Lots and 8 Common Lots Meeting Notes: 2 I , ZOZ y I TEM SHEET C ouncil Agenda I tem - 8.B . Presenter: S onya Allen Estimated Time f or P resentation: Title of I tem - Public Hearing for Goddard C reek Townhomes (H-2019-0068) by S I C onstruction, L ocated at the NW Corner of W. M c M illan Rd. and N. G oddard Creek Way C lic k Here for Applic ation Materials C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes from Planning and Z oning Commission Meeting Cover Memo 12/6/2019 Memo R equesting Continuance to 1-14-20 Cover Memo 12/6/2019 November 7 P lanning and Zoning C ommission Minutes Cover Memo 12/10/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/6/2019 - 4:01 P M Meridian City Council Meeting Agenda December 10, 2019 – Page 27 of 106 12/12/2019 City of Meridian - Public Hearing Sign In Form Tools internalapps/SIGNINFORMTOOLS/SignInFormDetails?id=360 1/1 Details and Signatures For Public Hearing Hearing Date: 12/10/2019 Hearing Type: Council Item Number: 8-B Project Name: Goddard Creek MDA, RZ, PP Project No.: H-2019-0068 Active: There are no signatures posted for this meeting type yet. Go Back To List Export To Excel © 2019 - City of Meridian, Idaho Changes to Agenda: Item #8B: Goddard Creek Townhomes (H-2019-0068) – Staff requesting continuance due to the applicant’s failure to post the site in accord with UDC standards. Item #8C: Percy Subdivision (H-2019-0097) Application(s): • Modification to the existing DA to incorporate the proposed preliminary plat & replace the terms of the agreement; • De-annexation of 0.42 of an acre of land currently zoned R-4 to consolidate the property with the adjacent parcel to the south zoned RUT in Ada County; • Rezone of 30.02 acres of land from the R-4 zoning district to the R-8 zoning district; and • Preliminary plat consisting of 113 SFR building lots & 11 common lots on 28.51 acres of land in the proposed R-8 zoning district Size of property, existing zoning, and location: This site consists of 28.51 acres of land, zoned R-4, located on the east side of S. Meridian Rd./SH-69, south of E. Amity Rd. Adjacent Land Use & Zoning: The surrounding area consists primarily of agricultural land with a few rural residential properties, zoned R-4 and C2 & RUT in Ada County. History: This property was annexed with R-4 zoning as part of the South Meridian Annexation in 2015; a DA exists for the property. Comprehensive Plan FLUM Designation: Mostly (22.93 acres) LDR (3 or fewer units/acre) with some (5.58 acres) MDR (3-8 units/acre) on north end of site. Summary of Request: The applicant requests approval to modify the existing DA to incorporate the proposed development plan & update the provisions of the agreement accordingly. The terms of the new agreement will supersede the previous provisions. De-annexation of 0.42 of an acre of land currently zoned R-4 in the City is proposed to consolidate the property with the adjacent County RUT zoned parcel to the south in exchange for an easement to construct the off-site portion of the collector street to Meridian Road with this development consistent with the MSM. A rezone 30.02 acres of land is requested from the R-4 to the R-8 zoning district with development of 113 SFR homes on the site at a gross density of 3.96 units/acre consistent with the FLUM. Because the property has two land use designations which are not parcel specific, staff finds the development is consistent with the Comp Plan without requesting a “step-up.” A preliminary plat is proposed consisting of 113 building lots for SFR detached homes with 11 common lots on 28.51 acres of land in the proposed R-8 zoning district. The subdivision is proposed to develop in 2 phases. The first phase is the southeast portion of the development consisting of 53 lots and includes all of the Meridian Road frontage improvements. The second phase is the remaining northwest portion of the development and consists of the other 60 lots. One block exceeds the block face standards of the UDC. Specifically, Block 1 that parallels S. Meridian Road is in excess of 800 feet. The Council has the ability to grant a greater block length if the site is constrained by an abutting state highway. The applicant has incorporated traffic calming in this street segment as recommended by Staff and the Commission for Council’s approval. Access to the development is proposed via an off-site collector street (E. Quartz Creek St.) to be constructed with this development at the ½ mile in accord with the MSM for access via S. Meridian Rd./SH-69; a secondary emergency access is planned at the NWC of the site to S. Meridian Rd./SH-69 (the # of homes constructed is limited to 30 until a secondary access can be provided). Four (4) stub streets to adjacent properties to the north, east and south are proposed for future extension & interconnectivity. The minimum lot size proposed is 5,250 s.f. with an average lot size of 7,239 s.f. Four (4) different sizes of lots are proposed (5K, 6K, 7K, and 8K s.f.) for the development of traditional front-loaded lots as shown on the lot size exhibit. A minimum 35’ wide landscaped street buffer is required along S. Meridian Rd./SH-69, an entryway corridor; and a 20’ wide buffer is required along E. Quartz Creek St., a collector street. A 4’ tall berm with a 6’ tall concrete wall on top is proposed adjacent to SH-69 along the west boundary of the site as noise abatement for residential properties adjacent to a state highway as required by the UDC. A minimum of 10% qualified open space is required to be provided within this development; a total of 3.66 acres (or 12.84%) is proposed; however, a majority of the area is located adjacent to major roadways (Meridian Rd./SH-69 & E. Quartz Creek St.). The applicant has increased the size of Lot 6, Block 3 to provide additional common open space that is internal to the development. Staff is supportive of the common open space proposed with the development. A minimum of 2 site amenities are required; a covered seating area (gazebo), a tot lot with benches, internal micro-paths and a segment of the City’s 10’ wide multi-use pathway is proposed in excess of UDC standards. Conceptual building elevations photos were submitted for the proposed SFR detached homes. A variety of 1- and 2-story homes are proposed with a variety of building materials. Because the rear and/or sides of 2-story homes that face SH-69 will be highly visible, Staff recommends they incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street; single-story homes are exempt. Commission Recommendation: Approval Summary of Commission Public Hearing: i. In favor: Matt Schultz ii. In opposition: None iii. Commenting: Carl Reiterman iv. Written testimony: Matt Schultz v. Key Issue(s) of public testimony: Sewer and water stubs to the north property. Key Issue(s) of Discussion by Commission: i. Number of amenities required by City code. ii. Re-orienting some of the prosed open space in the northwest corner to a more central location within the development. iii. Topography of the site. iv. Extension of the 5-foot wide detached sidewalk along the north boundary of the off-site portion of E. Quartz Creek Street. v. Full access to Meridian Road once future signalization is warranted by ITD. vi. Coordination with Brighton Corporation on the stub street and sewer and water stub locations on the east boundary. Commission Change(s) to Staff Recommendation: i. ii. Commission struck site specific conditions of approval 2A and 3A. Commission modified site specific condition of approval 2B to add verbiage the Meridian Road may be consider as a full turning movement at such time as ITD determines the need for a traffic signal and completes the Meridian Road Corridor Study. Outstanding Issue(s) for City Council: Support Staff’s and Commission’s recommendation allowing Block 1 to exceed the block length standards of the UDC due to the abutting state highway. Written Testimony since the Commission: None Notes: Possible Motions: Approval After considering all staff, applicant and public testimony, I move to approve File Number H-2019-0097, as presented in the staff report for the hearing date of December 10, 2019, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to deny File Number H-2019-0097, as presented during the hearing on December 10, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0097 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) Item #4E: Street length for cul-de-sac (H-2019-0107) Application(s): ➢ UDC Text Amendment Current Code: 11-6C-3B4. Cul-De-Sacs: No streets or series of streets that ends in a cul-de-sac or a dead end shall be longer than four hundred fifty feet (450'). Applicant Proposed: 11-6C-3B4. Cul-De-Sacs: No streets or series of streets that ends in a cul-de-sac or a dead end shall be longer than five hundred feet (500'), or up to seven hundred fifty feet (750') with City Council approval. Staff’s recommended: 11-6C-3B4. Cul-De-Sacs: a. No streets or series of streets that ends in a cul-de-sac or a dead end shall be longer than four hundred fifty feet (450').five hundred feet (500’) except as allowed in subsection b of this section. b. The City Council may approve a dead end street up to seven hundred fifty feet (750’) in length where there is a physical barrier such as a steep slope, railroad tracks or a large waterway, that prevents extension; and where a pedestrian connection is provided from the street to an adjacent existing or planned pedestrian facility. c. Cul-de-sac streets shall serve a maximum of twenty (20) dwelling units. d. The length of a cul-de-sac street shall be measured from the near edge of right-of-way to the center of the turnaround. NOTE: An exhibit (or two) depicting cul-de-sac design may be appropriate to include in the UDC as well. Staff will bring some exhibits to the public hearings. Possible Motions: Approval After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H- 2019-0107, as amended by staff in the staff report for the hearing date of November 7, 2019, with the following modifications: (Add any proposed modifications to conditions) After considering all staff, applicant and public testimony, I move to recommend approval to the City Council of File Number H- 2019-0107, as requested by the Applicant for the hearing date of November 7, 2019, with the following modifications: (Add any proposed modifications to conditions) Denial After considering all staff, applicant and public testimony, I move to recommend denial to the City Council of File Number H-2019- 0107, as presented during the hearing on November 7, 2019, for the following reasons: (You should state specific reasons for denial) Continuance I move to continue File Number H-2019-0107 to the hearing date of (insert continued hearing date here) for the following reason(s): (You should state specific reason(s) for continuance) December 6, 2019 MEMORANDUM TO: Mayor and City Council CC: City Clerk, Bill Nary FROM: Bill Parsons, Planning Supervisor RE: Goddard Creek Townhomes (H-2019-0068) December 10th, City Council Meeting Mayor and City Council, Staff has been made aware that the applicant for the Goddard Creek Townhome application failed to post notice of the public hearing on the property for the December 10, 2019, City Council hearing. Staff is requesting the Council continue the public hearing to January 14, 2020, so the applicant can post the site in accord with City Code. Meridian City Council Meeting Agenda December 10, 2019 – Page 41 of 106 City Council Meeting December 10, 2019 Zoning Map Future Land Use Map Aerial Map Revised Layout Zoning Map Future Land Use Map Aerial Map jQ��E IDAN1�� I CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 8 C Item Title: Public Hearing for Percy Subdivision (H-2019-0097) By Schultz Development. Located on the East Side of S. Meridian Rd. and South of E. Amity Rd. 1, Request: To De -annex 0.42 acres of land currently zoned R-4 for the purpose of combining the property with the adjacent County RUT parcel to the South; and 2. Request: A Rezone of 30.02 acres of land from the R-4 zoning district to the R-8 zoning district; and 3. Request: A Preliminary Plat consisting of 113 single-family residential lots and 11 common lots on approximately 28.51acres in the proposed R-8 zoning district; and 4. Request: A Modification to the Development Agreement (Instrument No. 2016-007091) to incorporate the requested Preliminary Plat. Meeting Notes: I TEM SHEET C ouncil Agenda I tem - 8.C. Presenter: Estimated Time f or P resentation: Title of I tem - Public Hearing for P ercy Subdivision (H-2019-0097) by S chultz Development, L ocated on the East S ide of S . M eridian Rd. and S outh of E . Amity Rd. C lic k Here for Applic ation Materials C lic k Here to S ign Up to Tes tify at Hearing C ouncil Notes: AT TAC HM E NT S: Description Type Upload D ate Minutes from Planning and Z oning Commission Meeting Cover Memo 12/6/2019 P lanning and Zoning Commission R ecommendation to City Council S taff Report 12/6/2019 RE V I E WE RS : Department Reviewer Action D ate Clerk.J ohnson, Chris Approved 12/6/2019 - 4:01 P M Meridian City Council Meeting Agenda December 10, 2019 – Page 57 of 106 12/10/2019 City of Meridian - Public Hearing Sign In Form Tools Details and Signatures For Public Hearing Hearing Date: 12/10/2019 Hearing Type: Council Item Number: 8-C Project Name: Percy Subdivision MDA, PP, RZ Project No.: H-2019-0097 Active: Signature HOA HOA I Wish To Sign In Address For Neutral Against Name Name Represent Testify Date/Time 2703E 12/10/2019 Patty Pitzer X Wainwright Dr 5:55:07 PM Go Back To List Export To Excel © 2019 - City of Meridian, Idaho http://internalapps/SIGNINFORMTOOLS/SignlnFormDetails?id=363 1/1 Page 1 HEARING DATE: December 10, 2019 TO: Mayor & City Council FROM: Bill Parsons, Current Planning Supervisor 208-884-5533 Bruce Freckleton, Development Services Manager 208-887-2211 SUBJECT: H-2019-0097 Percy Subdivision LOCATION: East side of S. Meridian Rd., south of E. Amity Rd., in the NW ¼ of Section 31, T.3N., R.1E. I. PROJECT DESCRIPTION NOTE: During the November 7, 2019 P/Z hearing, the applicant provided a revised plat for Commission’s review. The revised plat incorporated some of the modifications recommended by staff and included new changes that the applicant and the eastern property owner have negotiated regarding street connectivity and utility stubs. Because these items were topics of discussion at the hearing, staff has updated the staff report with the revised plans and provided a strike-through/underline format throughout the document, including all relevant conditions of approval, to concide with the revised plans. De-annex 0.42 acres of land currently zoned R-4 to consolidate the property with the adjacent parcel to the south zoned RUT in Ada County; Modification to the existing development agreement (Instrument No. 2016-007091) to incorporate the requested preliminary plat and replace the terms of the agreement; Rezone of 30.02 acres of land from the R-4 zoning district to the R-8 zoning district; and Preliminary plat consisting of 113 single-family residential lots and 11 common lots on approximately 28.51 acres in the proposed R-8 zoning district. II. SUMMARY OF REPORT A. Project Summary Description Details Page Acreage 28.51 STAFF REPORT COMMUNITY DEVELOPMENT DEPARTMENT Meridian City Council Meeting Agenda December 10, 2019 – Page 73 of 106 Page 2 Description Details Page Future Land Use Designation Mostly LDR with some MDR (5.58 acres) on north end Existing Land Use(s) Agricultural Proposed Land Use(s) SFR Current Zoning R-4 Proposed Zoning R-8 Lots (# and type; bldg./common) 113 building/11 common Phasing Plan (# of phases) 2 Number of Residential Units (type of units) 113 single family detached dwellings Density (gross & net) 3.96 units/acre (gross); 6.02 (net) Open Space (acres, total [%]/buffer/qualified) 3.523.66 acres, 12.3512.84% Amenities Children’s play structure, gazebo Physical Features (waterways, hazards, flood plain, hillside) None Neighborhood meeting date; # of attendees: May 13, 2019; 2 attendees excluding the Applicant History (previous approvals) South Meridian Annexation (H-2015-0019); DA Instrument No. 2016-007091 Community Metrics Description Details Page Ada County Highway District Staff report (yes/no) Yes Requires ACHD Commission Action (yes/no) No Access (Arterial/Collectors/State Hwy/Local)(Existing and Proposed) E. Quartz Creek St., collector street, via S. Meridian Rd./SH-69; consistent with the MSM Traffic Level of Service Stub Street/Interconnectivity/Cross Access Five (5) stub streets are proposed ( 1-north, 1-south and 3- east) Existing Road Network None Proposed Road Improvements With development, the applicant will be constructing several local streets for interconnectivity and a collector street at the mid-mile mark consistent with the MSM, the UDC and ITD policies. NOTE: A portion of the collector street is an off-site improvement. Distance to nearest City Park (+ size) Nearest City Park is Discovery Park which is approximately 2 miles from the proposed development Distance to other key services Nearest services are several miles north of the proposed development Fire Service Distance to Fire Station Fire Station #1 – 3.8 miles Fire Response Time 7 minutes Resource Reliability 81% - goal is 85% Risk Identification 1 - Residential Accessibility Limited to 30 homes until a secondary emergency access is provided Special/resource needs None Water Supply 1000 GPM Other Resources None Meridian City Council Meeting Agenda December 10, 2019 – Page 74 of 106 Page 3 Description Details Page Police Service Distance to Police Station Approximately 4.5 miles Police Response Time Between 5-6 minutes Calls for Service 41 % of calls for service split by priority Priority 1 – 22% Priority 2 – 75.6% Priority 3 – 2.4% Accessibility Access to Meridian Road limited to left-in and right- in/right-out only (no left out) Specialty/resource needs None Crimes 10 Crashes 9 Wastewater Distance to Sewer Services 0 Sewer Shed South Black Cat Estimated Project Sewer ERU’s 113 WRRF Declining Balance 13.73 Project Consistent with WW Master Plan/Facility Plan Yes Water Distance to Water Services 1500 feet Pressure Zone 5 Estimated Project Water ERU’s 113 Water Quality Yes – lack of supply redundancy Project Consistent with Water Master Plan Yes Impacts/Concerns None B. Project Area Maps Future Land Use Map Aerial Map Meridian City Council Meeting Agenda December 10, 2019 – Page 75 of 106 Page 4 III. APPLICANT INFORMATION A. Applicant/Representative: Schultz Development PO Box 1115 Meridian, ID 83680 B. Owner: Percy Farms, LLC 1250 Stegerman Ct. Meridian, ID 83642 IV. NOTICING Planning & Zoning Posting Date City Council Posting Date Newspaper Notification 10/18/2019 11/22/2019 Radius notification mailed to properties within 300 feet 10/15/2019 11/21/2019 Public hearing notice sign posted on site 10/24/2019 11/26/2019 Nextdoor posting 10/15/2019 11/21/2019 V. STAFF ANALYSIS DE-ANNEXATION: The applicant request to de-annex 0.42 acres of land currently zoned R-4 to consolidate the property with the adjacent County RUT parcel to the south in exchange for easement to construct the off-site portion of the collector street to Meridian Road consistent with ACHD Master Street Map. Prior to Zoning Map Planned Development Meridian City Council Meeting Agenda December 10, 2019 – Page 76 of 106 Page 5 the rezone ordinance approval, the applicant must submit and obtain approval of a County rezone and property boundary application to ensure the de-annexed portion of the property is assigned a County zoning designation and consolidated with the adjacent southern parcel. REZONE: The Applicant requests to rezone 30.02 acres of land from the R-4 zoning district to the R-8 zoning district for the development of 113 single-family detached residential homes. COMPREHENSIVE PLAN (https://www.meridiancity.org/compplan): The Comprehensive Plan Future Land Use Map (FLUM) designates approximately 5.58 acres of this site as Medium Density Residential (MDR) and approximately 22.93 acres as Low Density Residential (LDR). The purpose of the residential designations is to provide a variety of housing types. MDR designated areas allow smaller lots for residential purposes within City limits. Uses may include single-family homes at gross densities of 3 to 8 dwelling units per acre (d.u./acre). LDR designated areas allow for the development of single-family homes on large lots where urban services are provided. Uses may include single-family homes at gross densities of three (3) dwelling units or less per acre. The applicant proposes to develop the 28.51 acre site with 113 single-family homes on various lot sizes to promote housing diversity. Because this property does have two (2) land use designation (not parcel specific), the gross density is on the lower end of the MDR density range and the recorded DA contemplated a future rezone request, staff finds the proposed development is generally consistent with the Comprehensive Plan without a request for a “step-up.” GOALS, OBJECTIVES, & ACTION ITEMS: Staff finds the following Comprehensive Plan policies to be applicable to this application and apply to the proposed use of this property (staff analysis in italics): “Provide for a wide diversity of housing types (single-family, modular, mobile homes and multi-family arrangements) and choices between ownership and rental dwelling units for all income groups in a variety of locations suitable for residential development.” (3.07.03B) Only one housing type, single-family detached homes, is proposed within this development; however, there are a mix of four (4) different lot sizes proposed (i.e. 5,000-8,000); Staff is unaware if the homes will be owner occupied or rental units. “Require open space areas within all development.” (6.01.01A) An open space exhibit is included in Section VII.C that complies with the minimum UDC standards listed in UDC 11-3G-3. However, the project is located in an under-developed area of Meridian with limited access to City parks. Further, a majority of the open space is situated along S. Meridian Road and W. Quartz Creek Street. Therefore, Staff recommends that the applicant convert lots 6 and 7, Block 4 into common lots to create more useable internal open space within the proposed development. “Permit new development only where urban services can be reasonably provided at the time of final approval and development is contiguous to the City.” (3.01.01F) The proposed development is contiguous to the City and urban services can be provided to this development. “Consider ACHD’s Master Street Map (MSM) in all land use decisions.” (3.03.04K) The proposed plat depicts an east/west collector street along the south boundary consistent with the MSM. Meridian City Council Meeting Agenda December 10, 2019 – Page 77 of 106 Page 6 “Work with transportation agencies and private property owners to preserve transportation corridors, future transit routes and infrastructure, road and highway extensions, and to facilitate access management planning.” (3.01.01J) The Applicant has been working with ACHD and ITD on the collector street connection to S. Meridian Rd. (SH 69). The proposed collector street is in the desired location as required by ITD however; they have required controlled access into the site and restricted the turning movements to a right-in/right-out/left-in only. The applicant should comply with all ITD mitigation measures per the TIS study. “Develop alternative modes of transportation through pedestrian improvements, bicycle lanes, off-street pathways, and transit-oriented development as appropriate.” (3.03.03D) Pedestrian walkways are proposed internally throughout the development and a segment of the City’s multi-use pathway system is proposed off-street along S. Meridian Rd. DEVELOPMENT AGREEMENT MODIFICATION The applicant is requesting to modify the recorded Development Agreement (Inst. #2016- 007091). Originally, this property was part of the South Meridian annexation. The recorded development agreement granted the landowner the authority to rezone and modify the DA at no charge to the applicant. The amendment is desired so the applicant can develop the property consistent with the proposed single-family development. The new terms of the agreement will supersede the previous provisions. Staff’s recommended DA provisions are include in Exhibit VIII. below. PRELIMINARY PLAT The proposed preliminary plat consists of 113 building lots and 8 common lots on 28.51 acres in a proposed R-8 zone. The minimum lot size for the development is 5,250 square feet (s.f.) with an average lot size of 7,239 s.f. Four (4) different sizes of lots are proposed (i.e. 5K, 6K, 7K, and 8K square feet) for the development of traditional front-loaded lots. A lot size rendering is included in Section VII.E that demonstrates the variety of lots proposed within the development. Phasing Plan: The subdivision is proposed to develop in two (2) phases as shown on the phasing plan in Section VII.C. The first phase is the southeastern portion half of the development consisting of 53 56 lots and includes all of the Meridian Road frontage improvements. The second phase is the remaining northwestern portion of the development and consists of the other 60 57 lots. Staff is supportive of the phasing plan as proposed by the applicant. The main useable open space in the development is proposed to be constructed with the second phase. Staff is concerned that the phasing plan does not take in account the traffic noise generated from S. Meridian Road/SH69. If the eastern portion of the property is developed first as proposed, the residents living in the first phase will not have the required noise mitigation (10-foot tall berm/wall combination) from SH 69. Therefore, the applicant should revise the phasing plan to develop the second phase first or install the Meridian Road frontage improvements with the first phase. Dimensional Standards (UDC 11-2): The proposed plat and subsequent development is required to comply with the minimum dimensional standards listed in UDC Tables 11-2A-6 for the R-8 zoning district. The proposed plat complies with these standards. Subdivision Design & Improvement Standards (11-6C-3): Meridian City Council Meeting Agenda December 10, 2019 – Page 78 of 106 Page 7 Compliance with the subdivision design and improvement standards listed in UDC 11-6C-3 is required, which includes streets, common driveways, pedestrian connections, easements and block face. The proposed plat appears to comply with these standards except for Block 1 that fronts on the west side of S. Ventura Ave. (800’+/-). The UDC allows for City Council to approve block faces up to 1,200’ in length where block design is constrained by site conditions that include an abutting highway, which is the case. Staff recommends Council approve the longer block face with the inclusion that the applicant incorporate of traffic calming at the vicinity of the mid-block micropath, as proposed, to assist with slowing vehicle traffic. Common Driveways (UDC 11-6C-3D): Three One common driveways are is proposed on Lot 9, Block 2, Lot 5, Block 6 and Lot 29, Block 3 providing access to Lots 7 and 8, Block 2, Lots 2,3 and 4, Block 6 and Lots 30 and 31, Block 3. Common driveways are required to comply with the standards listed in UDC 11-6C-3 as follows: The driveways for Lot 10, Block 2, Lot 6, Block 6 and Lot 28, Block 3 are is required to be located on the opposite side of the shared property line away from the common driveway; solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscape buffer; an exhibit should be submitted with the final plat application depicting the setbacks, fencing, building envelope and orientation of the lots and structures accessed by the common driveway; lots abutting the common driveway that aren’t taking access from the driveway should also be depicted with driveways on the opposite side of the lot from the common driveway; a perpetual ingress/egress easement is required to be filed with the Ada County Recorder, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. Access (UDC 11-3A-3 and 11-3H-4): Access is proposed via a collector street, E. Quartz Creek Street via S. Meridian Road at the half mile consistent with ITD, the MSM and the UDC. ITD mitigation for the mid-mile access requires the applicant to restrict the access to a right-in/right-out/left-in only access. Direct lot access is prohibited to both the proposed collector street and S. Meridian Road. As noted above, a portion of the collector street is an off-site improvement to facilitate a Meridian Road access to this property. The applicant is going to exchange a small sliver of de-annexed (north boundary) property to the adjacent property owner in order to construct a portion of this roadway. The 50-foot permanent easement will be constructed to ACHD standards as a 30-foot paved street section, 3-foot gravel shoulders and 7-foot drainage ditches on each side. If a WASD bus stop for this development is located adjacent to Meridian Road, staff recommends that the applicant coordinate with ACHD to construct a 5-foot wide detached sidewalk along the entire north side of the E. Quartz Creek with the first phase to ensure safe passage to the school bus stop. Internal local streets provide access to the residential lots. The applicant is also proposing four (4) five (5) stub streets along the north, south and east boundary for future extension. A secondary emergency access is proposed in the northwest corner of the development to S. Meridian Road. MFD has limited the number of homes in this development to 30 until the secondary access is provided. Meridian City Council Meeting Agenda December 10, 2019 – Page 79 of 106 Page 8 Landscaping (UDC 11-3B): Street buffers are required to be provided as set forth in UDC Table 11-2A-6 for the R-8 district and landscaped per the standards listed in UDC 11-3B-7C. A 20-foot wide buffer is required along E. Quartz Creek Street, a collector street; and a 35-foot wide buffer is required adjacent to S. Meridian Rd. (SH 16), an entryway corridor as proposed. The street buffer landscaping depicted on the landscape plan in Section VII.C far exceeds UDC standards. Any landscaping within the ITD shall be landscaped in accord with UDC 11-3B-7C.5. Qualified Open Space (UDC 11-3G-3): A minimum of 10% (or 2.85 acres) of the developed site is required to be provided for qualified open space based on 28.51 acres per the standards listed in UDC 11-3G-3B. A qualified open space exhibit was submitted as shown in Section VII.D that depicts 3.66 3.52 acres (or 12.84 12.36%) of open space; however a majority of the open space is located adjacent to major roadways (Meridian Road and E. Quartz Creek Street). The applicant has increased the size of Lot 6, Block 3 to provide additional common open space that is internal to the development. Staff is supportive of the common open space proposed with the development. Staff recommends that the applicant consolidate Lots 6 and 7, Block 4 with Lot 5 to provide a larger central open space within the development. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. Open pond on Lot 4, Block 8 must comply with UDC 11-3G-3 and cannot exceed 25% of the proposed open space lot in accord with UDC 11-3G-3B.8. Qualified Site Amenities (UDC 11-3G): A minimum of two (2) qualified site amenities are required to be provided for the development based on 28.51 acres of land per the standards listed in UDC 11-3G-3C. Amenities are proposed as follows: a covered seating area, tot lot with seating benches, micropaths and a segment of the City’s 10-foot multi-use pathway in excess of UDC standards. Parking (UDC 11-3C): Parking for single-family dwellings is required based on the number of bedrooms per unit. For 1- bedroom units, a minimum of 2 spaces per unit are required with at least one of those spaces in an enclosed garage, other space may be enclosed or a minimum 10’ x 20’ parking pad. For 2-3 bedroom units, a minimum of 4 spaces per unit are required with at least 2 of those spaces in an enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pads. Each of the units are required to comply with the parking standards set forth in UDC 11-3C-6. Fencing (UDC 11-3A-7, 11-3H-4D): All fencing constructed on the site is required to comply with the standards listed in UDC 11-3A- 7. A 4-foot tall berm with a 6-foot tall concrete wall on top is proposed along the west boundary of the site adjacent to S. Meridian Road as noise abatement for residential properties from the future state highway as required by UDC 11-3H-4D (see exhibit in Section VII.D). An exhibit should be submitted with the final plat applications for Phase 1 that depicts the centerline SH-69 to ensure the top of the berm/wall combination is a minimum of 10 feet higher than the elevation at the centerline of the state highway as required. Meridian City Council Meeting Agenda December 10, 2019 – Page 80 of 106 Page 9 Sidewalks (UDC 11-3A-17): Sidewalks are required within the development in accord with the standards listed in UDC 11-3A- 17. A 10-foot multi-use pathway is required along S. Meridian Road in accord with UDC 11-3H-4C.3. Utilities (UDC 11-3A-21): Connection to City water and sewer services is proposed. Street lighting is required to be installed in accord with the City’s adopted standards, specifications and ordinances. See Section VIII-B below for Public Works comments/conditions. Pressurized Irrigation System (UDC 11-3A-15): An underground pressurized irrigation system is required to be provided for each lot within the development. Building Elevations: Conceptual building elevations were submitted for the proposed single-family detached dwellings as shown in Section VII.F. A variety of 1- and 2-story homes are proposed in an assortment of building materials. Because the rear and/or sides of 2-story structures that face S. Meridian Rd., an entryway corridor, will be highly visible, Staff recommends they incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. VI. DECISION A. Staff: Staff recommends approval of the proposed de-annexation, rezone, development agreement modification and preliminary plat per the conditions included in Section VIII. in accord with the Findings in Section IX. B. The Meridian Planning & Zoning Commission heard these items on November 7, 2019. At the public hearing, the Commission voted to recommend approval of the subject De-annexation, RZ, PP and MDA requests. 1. Summary of Commission public hearing: a. In favor: Matt Shultz b. In opposition: None c. Commenting: Carl Reiterman d. Written testimony: None e. Staff presenting application: Bill Parsons f. Other Staff commenting on application: None 2. Key issue(s) of public testimony: a. Sewer and water stubs to the north property. 3. Key issue(s) of discussion by Commission: a. b. c. Number of amenities required by City code. Re-orienting some of the proposed open space in the northeast corner to a more central location within the development. Topograghy of the site Meridian City Council Meeting Agenda December 10, 2019 – Page 81 of 106 Page 10 d. e. f. Extension of the 5-foot detached sidewalk along the the north boundary of the off-site portion of E. Quartz Creek Street. Full access to Meridian once the future signalization is warranted by ITD. Coordination with Brighton Corporation on stub street and sewer and water locations on the east boundary. 4. Commission change(s) to Staff recommendation: a. Commission struck site specific conditions of approval 2A and 3A. Commission modified site specific conditon of approval 2B to add verbiage the the Meridan Road may be consider as a full turning movement until such time as ITD determines the need for a traffic signal and completes the Meridian Road Corridor Study. 5. Outstanding issue(s) for City Council: a. None Meridian City Council Meeting Agenda December 10, 2019 – Page 82 of 106 Page 11 VII. EXHIBITS A. De-Annexation Legal Description & Exhibit Map Meridian City Council Meeting Agenda December 10, 2019 – Page 83 of 106 Page 12 Meridian City Council Meeting Agenda December 10, 2019 – Page 84 of 106 Page 13 B. Rezone Legal Description and Exhibit Map Meridian City Council Meeting Agenda December 10, 2019 – Page 85 of 106 Page 14 Meridian City Council Meeting Agenda December 10, 2019 – Page 86 of 106 Page 15 C. Preliminary Plat (date: 11/11/2019) & Phasing Plan Meridian City Council Meeting Agenda December 10, 2019 – Page 87 of 106 Page 16 Meridian City Council Meeting Agenda December 10, 2019 – Page 88 of 106 Page 17 D. Open Space Exhibit and Landscape Plan (date: 12/2/2019) & Amenities Meridian City Council Meeting Agenda December 10, 2019 – Page 89 of 106 Page 18 Meridian City Council Meeting Agenda December 10, 2019 – Page 90 of 106 Page 19 Meridian City Council Meeting Agenda December 10, 2019 – Page 91 of 106 Page 20 Meridian City Council Meeting Agenda December 10, 2019 – Page 92 of 106 Page 21 Meridian City Council Meeting Agenda December 10, 2019 – Page 93 of 106 Page 22 Meridian City Council Meeting Agenda December 10, 2019 – Page 94 of 106 Page 23 Meridian City Council Meeting Agenda December 10, 2019 – Page 95 of 106 Page 24 E. Lot Size Exhibit Meridian City Council Meeting Agenda December 10, 2019 – Page 96 of 106 Page 25 F. Conceptual Building Elevations (Photos) Meridian City Council Meeting Agenda December 10, 2019 – Page 97 of 106 Page 26 Meridian City Council Meeting Agenda December 10, 2019 – Page 98 of 106 Page 27 VIII. CITY/AGENCY COMMENTS & CONDITIONS A. PLANNING DIVISION 1. Prior to the rezone ordinance approval, the applicant shall submit and obtain approval of a County rezone and property boundary application to ensure the de- annexed portion of the property (0.42 acres) is assigned a County zoning designation and consolidated with the adjacent southern parcel. 2. Within six (6) months of Council’s approval of the findings for the rezone and prior to submittal of a final plat application, the developer shall sign and obtain Council approval of the development agreement with the following provisions: a. Future development of this site shall comply with the preliminary plat, landscape plan, and conceptual building elevations included in Section VII and the provisions contained herein. b. The applicant shall comply with the phasing plan as shown in Exhibit VII.C. revise the phasing plan to construct all of the Meridian Road frontage improvements (10- foot wall/berm combination, landscaping and 10-foot multi-use pathway) with the first phase. c. The applicant shall coordinate with ACHD on the construction of the entire length of E. Quartz Creek Street with the first phase of development, including a 5-foot wide detached sidewalk on the north boundary. If Western Ada School District does not require a school bus stop at the intersection of Meridian Road and E. Quartz Creek Street, the 5-foot wide detached sidewalk is not required to be constructed along the off-site portion of the roadway. d. The rear and/or sides of 2-story structures that face S. Meridian Rd., an entryway corridor, shall incorporate articulation through changes in two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural elements to break up monotonous wall planes and roof lines that are visible from the subject public street. Single-story structures are exempt from this requirement. 2. The preliminary plat included in Section VII.B, dated 10/30/2019 11/11/2019 shall be revised as follows: a. Lot 6 and 7, Block 4 shall be consolidated with Lot 5 to provide more central open space within the development. b. Applicant shall construct traffic calming in S. Ventura Ave. to mitigate for the extended block length as shown. c. Direct lot access to S. Merdian Road and E. Quartz Creek Street is prohibited. d. Access to S. Meridian Road at the mid-mile (E. Quartz Creek Street) shall be limited to a right-in/right-out/left-in only until ITD completes the Meridian Corridor study and determines if future signal is warranted to allow a full access. The applicant shall comply with all ITD mitigation measures per the TIS study. Meridian City Council Meeting Agenda December 10, 2019 – Page 99 of 106 Page 28 e. No more than 30 homes are allowed to be constructed in the development until the secondary emergency access is provided. 3. The landscape plan included in Section VII.D, dated 10/30/2019 12/02/2019 shall be revised as follows: a. Applicant shall consolidate lots 5, 6 and 7, Block 4 per site specific condition 2a. above. b. Open pond on Lot 4, Block 8 must comply with the standards set forth in UDC 11- 3G-3B.8. The pond cannot exceed 25 percent of the common lot. c. All fencing constructed in the development shall comply with UDC 11-3A-7. d. An exhibit must be submitted with the final plat application for Phase 1 that depicts the centerline SH-69 to ensure the top of the berm/wall combination is a minimum of 10 feet higher than the elevation at the centerline of the state highway as required. e. All stormwater detention facilities counted toward qualified open space are required to be designed in accord with the standards listed in UDC 11-3B-11C. f. Any landscaping within the ITD right-of-way shall be landscaped in accord with UDC 11-3B-7C.5. 4. Off-street parking shall be provided for this site as set forth in UDC Table 11-3C-5 and 11-3C-6. 5. A 14-foot wide public pedestrian easement is required to be submitted to the Planning Division for the multi-use pathway; coordinate the details of the easement with Kim Warren, Park’s Department. The applicant shall have an ongoing obligation to maintain all pathways. 6. An exhibit shall be submitted with the final plat application for the lots (Lots 7 and 8, Block 2, Lots 2, 3 and 4, Block 6 and Lots 30 and 31, Block 3) accessed by the common driveway that depicts the setbacks, fencing, building envelope and orientation of the lots and structures in accord with UDC 11-6C-3D. Driveways for abutting properties that are not taking access from the common driveway(s) shall be depicted on the opposite side of the shared property line away from the common driveway. Solid fencing adjacent to common driveways is prohibited unless separated by a minimum 5-foot wide landscaped buffer. 7. Applicant shall comply with all ACHD site specific conditions of approval. 8. A perpetual ingress/egress easement shall be filed with the Ada County Recorder for the common driveway, which shall include a requirement for maintenance of a paved surface capable of supporting fire vehicles and equipment. A copy of the recorded easement shall be submitted to the Planning Division OR a note placed on the face of the plat prior to signature on the final plat by the City Engineer. 9. All common open space and site amenities shall be maintained by an owner's association as set forth in UDC 11-3G-3F1. 10. The project is subject to all current City of Meridian ordinances. 11. Comply with all bulk, use, and development standards of the R-8 zoning district listed in UDC Table 11-2A-5. Meridian City Council Meeting Agenda December 10, 2019 – Page 100 of 106 Page 29 12. The final plat, and any phase thereof, shall substantially comply with the approved preliminary plat as set forth in UDC 11-6B-3C2. 13. The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain the City Engineer signature on a final plat within two years; or, 2) gain approval of a time extension as set forth in UDC 11-6B-7. B. PUBLIC WORKS Site Specific Conditions of Approval 1. The current plan depicts a single water main serving the entire development, which does cause a concern for water quality. This concern will be mitigated by looping the water mains together with future developments. General Conditions of Approval 2. Applicant shall coordinate water and sewer main size and routing with the Public Works Department, and execute standard forms of easements for any mains that are required to provide service outside of a public right-of-way. Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less than three feet than alternate materials shall be used in conformance of City of Meridian Public Works Departments Standard Specifications. 3. Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and water mains to and through this development. Applicant may be eligible for a reimbursement agreement for infrastructure enhancement per MCC 8-6-5. 4. The applicant shall provide easement(s) for all public water/sewer mains outside of public right of way (include all water services and hydrants). The easement widths shall be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat, but rather dedicated outside the plat process using the City of Meridian’s standard forms. The easement shall be graphically depicted on the plat for reference purposes. Submit an executed easement (on the form available from Public Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this document. All easements must be submitted, reviewed, and approved prior to development plan approval. 5. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round source of water (MCC 12-13-8.3). The applicant should be required to use any existing surface or well water for the primary source. If a surface or well source is not available, a single-point connection to the culinary water system shall be required. If a single-point connection is utilized, the developer will be responsible for the payment of assessments for the common areas prior to prior to receiving development plan approval. 6. All existing structures that are required to be removed shall be prior to signature on the final plat by the City Engineer. Any structures that are allowed to remain shall be subject to evaluation and possible reassignment of street addressing to be in compliance with MCC. 7. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42- 1207 and any other applicable law or regulation. Meridian City Council Meeting Agenda December 10, 2019 – Page 101 of 106 Page 30 8. Any existing domestic well system within this project shall be removed from domestic service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Engineering Department at (208)898-5500 for inspections of disconnection of services. Wells may be used for non-domestic purposes such as landscape irrigation if approved by Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190. 9. Any existing septic systems within this project shall be removed from service per City Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment procedures and inspections (208)375-5211. 10. Street signs are to be in place, sanitary sewer and water system shall be approved and activated, road base approved by the Ada County Highway District and the Final Plat for this subdivision shall be recorded, prior to applying for building permits. 11. A letter of credit or cash surety in the amount of 110% will be required for all uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat. 12. All improvements related to public life, safety and health shall be completed prior to occupancy of the structures. Where approved by the City Engineer, an owner may post a performance surety for such improvements in order to obtain City Engineer signature on the final plat as set forth in UDC 11-5C-3B. 13. Applicant shall be required to pay Public Works development plan review, and construction inspection fees, as determined during the plan review process, prior to the issuance of a plan approval letter. 14. It shall be the responsibility of the applicant to ensure that all development features comply with the Americans with Disabilities Act and the Fair Housing Act. 15. Applicant shall be responsible for application and compliance with any Section 404 Permitting that may be required by the Army Corps of Engineers. 16. Developer shall coordinate mailbox locations with the Meridian Post Office. 17. All grading of the site shall be performed in conformance with MCC 11-12-3H. 18. Compaction test results shall be submitted to the Meridian Building Department for all building pads receiving engineered backfill, where footing would sit atop fill material. 19. The design engineer shall be required to certify that the street centerline elevations are set a minimum of 3-feet above the highest established peak groundwater elevation. This is to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above. 20. The applicants design engineer shall be responsible for inspection of all irrigation and/or drainage facility within this project that do not fall under the jurisdiction of an irrigation district or ACHD. The design engineer shall provide certification that the facilities have been installed in accordance with the approved design plans. This certification will be required before a certificate of occupancy is issued for any structures within the project. 21. At the completion of the project, the applicant shall be responsible to submit record drawings per the City of Meridian AutoCAD standards. These record drawings must be received and approved prior to the issuance of a certification of occupancy for any structures within the project. 22. A street light plan will need to be included in the civil construction plans. Street light plan requirements are listed in section 6-5 of the Improvement Standards for Street Lighting. A copy of the standards can be found at http://www.meridiancity.org/public_works.aspx?id=272. Meridian City Council Meeting Agenda December 10, 2019 – Page 102 of 106 Page 31 23. The City of Meridian requires that the owner post to the City a performance surety in the amount of 125% of the total construction cost for all incomplete sewer, water and reuse infrastructure prior to final plat signature. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 24. The City of Meridian requires that the owner post to the City a warranty surety in the amount of 20% of the total construction cost for all completed sewer, water and reuse infrastructure for duration of two years. This surety will be verified by a line item cost estimate provided by the owner to the City. The surety can be posted in the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an application for surety, which can be found on the Community Development Department website. Please contact Land Development Service for more information at 887-2211. 2. FIRE DEPARTMENT http://weblink.meridiancity.org/weblink8/0/doc/177698/Page1.aspx 3. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD) http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177692 4. COMMUNITY PLANNING ASSOCIATION OF SOUTHWEST IDAHO http://weblink.meridiancity.org/weblink8/0/doc/178324/Page1.aspx 5. DEPARTMENT OF ENVIRONMENTAL QUALITY http://weblink.meridiancity.org/weblink8/0/doc/178370/Page1.aspx 6. BOISE PROJECT BOARD OF CONTROL http://weblink.meridiancity.org/WebLink8/DocView.aspx?id=177671 7. ADA COUNTY HIGHWAY DISTRICT (ACHD) http://weblink.meridiancity.org/weblink8/0/doc/178806/Page1.aspx 8. POLICE DEPARTMENT 1. Police Response Time- The proposed Percy development application is approximately 4.5 miles from the Meridian Police Department. The expected response time to this area in an emergency is about 5-6 minutes. The average response time in the City of Meridian is just over 4 minutes. Between 9/1/2018- 8/31/2019, the Meridian Police Department responded to 41 calls for service within a mile of the proposed development. See attached documents for details. Between 9/1/2018- 8/31/2019, the Meridian Police Department responded to 9 crashes within a mile of the proposed development. See attached documents for details. 2. Accessibility – The Meridian Police Department would request that IF any access to the proposed development is off of State Highway 69 that it be limited to left-in and right-in/right-out only (no left out). Ultimately the police department would prefer a traffic signal at the mid-mile prior to the Meridian City Council Meeting Agenda December 10, 2019 – Page 103 of 106 Page 32 development construction. This would allow for safer left-out traffic and reduce or eliminate high speed broadside accidents. 3. Resource needs This proposed development is on the edge of the city limits. The Meridian Police Department will be servicing Gray Cliff Estates and Stapleton Subdivision to the north when finished. As of now no additional resources are needed at this time. Once all the surrounding areas come on line it may require future additional police resources in this geographic area. 4. Other comments- The Meridian Police Department has no outstanding issues concerning this development application. All qualified open space provided in the development, to include all amenities, must be in an open area in order to allow for natural observation opportunities. Pathways and landscaping should not create hiding spots or blind spots that would promote criminal opportunities. The Meridian Police Department will support all Community Development Staff recommendations, Traffic Impact Studies from ITD and or ACHD to improve access, roadways, intersections, pathways and sidewalks before the project if fully completed. Meridian City Council Meeting Agenda December 10, 2019 – Page 104 of 106 Page 33 IX. FINDINGS A. REZONE (UDC 11-5B-3E) Required Findings: Upon recommendation from the commission, the council shall make a full investigation and shall, at the public hearing, review the application. In order to grant an annexation and/or rezone, the council shall make the following findings: 1. The map amendment complies with the applicable provisions of the comprehensive plan; The Commission finds the proposed density and associated R-8 zoning designation is consistent with the applicable provisions of the Comprehensive Plan in regard to the LDR and MDR future land use map designations for this site. 2. The map amendment complies with the regulations outlined for the proposed district, specifically the purpose statement; The Commission finds that the proposed map amendment and subsequent development will contribute to the range of housing opportunities available in the northern portion of the City. 3. The map amendment shall not be materially detrimental to the public health, safety, and welfare; The Commission finds that the proposed zoning amendment will not be materially detrimental to the public health, safety, or welfare. 4. The map amendment shall not result in an adverse impact upon the delivery of services by any political subdivision providing public services within the city including, but not limited to, school districts; and The Commission finds that the proposed zoning amendment will not result in any adverse impact upon the delivery of services by any political subdivision providing services to this site. 5. The annexation (as applicable) is in the best interest of city. Because this application is for a rezone, this finding is not applicable. B. PRELIMINARY PLAT (UDC 11-6B-6) 1. The plat is in conformance with the comprehensive plan and is consistent with this unified development code; The Commission finds that the proposed plat is in substantial compliance with the adopted Comprehensive Plan in regard to land use, transportation, and circulation. Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff Report for more information. 2. Public services are available or can be made available ad are adequate to accommodate the proposed development; The Commission finds that public services will be provided to the subject property upon development. (See Exhibit B of the Staff Report for more details from public service providers.) Meridian City Council Meeting Agenda December 10, 2019 – Page 105 of 106 Page 34 3. The plat is in conformance with scheduled public improvements in accord with the city's capital improvement program; Because City water and sewer and any other utilities will be provided by the developer at their own cost, the Commission finds that the subdivision will not require the expenditure of capital improvement funds. 4. There is public financial capability of supporting services for the proposed development; The Commission and Council rely upon comments from the public service providers (i.e., Police, Fire, ACHD, etc.) to determine this finding. (See Exhibit B for more detail.) 5. The development will not be detrimental to the public health, safety or general welfare; and Staff is not aware of any health, safety, or environmental problems associated with the platting of this property that should be brought to the Commission or Council’s attention. ACHD considers road safety issues in their analysis. Staff recommends that the Commission and Council consider any public testimony that may be presented when determining whether or not the proposed subdivision may cause health, safety or environmental problems of which Staff is unaware. 6. The development preserves significant natural, scenic or historic features. The Commission is unaware of any significant natural, scenic or historic features that need to be preserved with this development. Meridian City Council Meeting Agenda December 10, 2019 – Page 106 of 106 CjQ/�S IDIZ IAN*-- �J CITY COUNCIL REGULAR MEETING AGENDA December 10, 2019 Agenda Item Number: 9 Item Title: Future Meeting Topics Meeting Notes: