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2019 12-11 MPRC Meeting PacketE IDiAN I D AHG PARKS Ft RECREATION COMMISSION SPECIAL MEETING a MINUTES Park Maintenance Shop 1700 E. Lanark Street, Meridian, Idaho Wednesday, December 11, 2019 • 5:30 p.m. The Meridian Parks ft Recreation Commission is a volunteer citizens' group that is created and empowered to advise the City on issues relating to park facilities and recreation programs of the City. Their mission is to gather input from staff and other qualified personnel on issues relating to the creation and design of public parks and open spaces; to listen to public input; and to provide advice and recommendations on parks and recreation related matters to the Mayor and City Council. 1. Roll -Call Attendance Commission President Jessica West called the meeting to order at approximately 5:33 p.m. MPR Administrative Assistant Il Rachel Myers took roll -call attendance as follows: X Jessica West, President X Abbey Hutchins X Dom Gelsomino, Vice President 0 Michelle Jensen X Keith Bevan X John Nesmith X Jennifer Bobo X Creg Steele (arrived at approx. 5:37 p.m.) X Jo Greer Others present were: MPR Department staff—Director Steve Siddoway, Parks Superintendent Mike Barton, Recreation Manager Garrett White, Marketing Coordinator Shelly Houston, Et Pathways Project Manager Kim Warren; Deputy City Attorney Emily Kane; Meridian Police Activities League (MPAL) President Mark Lightner; tr MPAL Board Member Darrell Eastburn. 2. Adoption of the Agenda Commission President Jessica West entertained a motion to approve the agenda as presented. Commission Vice President Dom Gelsomino moved to adopt the agenda. Commissioner Jo Greer seconded. All were in favor of the motion. 3. Approval of the November 13, 2019 Regular Meeting Minutes Commission President Jessica West entertained a motion to adopt the minutes as presented. Commission Vice President Dom Gelsomino moved to approve the minutes. Commissioner Jennifer Bobo seconded. All were in favor of the motion. 4. Announcements Parks rt Recreation Commission Meeting Minutes - December 11, 2019 Page i of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. a. Upcoming Events - Shelly Houston MPR Marketing Coordinator Shelly Houston brought attention to the following: • 2020 Winter/Spring Activity Guide - The guide was published on December 6, 2019. Copies were handed out to the Commissioners. • Mayor De Weerd Farewell - Mayor Tammy's farewell event will be held on Thursday, December 12, 2019. Children's Winterland Festival - This event will be held on Saturday, December 14, 2019 from 10 a.m. to 3 p.m. at the Boys Et Girls Club gym on Meridian Road. There will be games, activities, crafts, cookie decorating, visits with Santa, etc. Coffee with the Mayor - This event was held on December 10, 2019 at the Pivot Lifestyle Et Fitness by KA. b. Christmas Presentation - Steve Siddoway Et Jessica West MPR Director Steve Siddoway wished the Commission a Merry Christmas and expressed his thanks for a full year's worth of hard work. He presented a small gift of appreciation. Shelly Houston also handed out copies of the MPR Department's Annual Report. Steve added it has been a remarkable year, and the Department could not have done it without the Commissioners advising staff along the way. Commission President Jessica West also provided each Commissioner with a gift. 5. Old Business a. Renaissance Et Champion Park Art Update - Mike Barton MPR Parks Superintendent Mike Barton provided a PowerPoint update about the new Renaissance and Champion Park art and signage pieces that are being fabricated. Copies of his slides are attached to these meeting minutes. Commission Feedback: • President Jessica West - She expressed the replacement Champion Park sign looks smaller to her than the original park sign. And because the sign is dark, it does not stand out as much. The new sign is slightly smaller. Will an additional sign be added on the main road (Ustick)? Not at this time. • Commissioner Cree Steele - Where is the branding for the City on the Champion Park sign? There currently isn't a City logo on the sign. Although the proof was vetted through the Meridian Arts Commission and the Mayor, Mike will Parks rr Recreation Commission Meeting Minutes - December 11, 2019 Page 2 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 8884433 at least 48 hours prior to the meeting. check with Trademark Sign Company and see if there is a way to add the Meridian City logo at the bottom of the sign. Great comment! Steve Siddoway interjected this isn't a private HOA park, but a part of the Champion Park subdivision. Having a City logo on the sign makes all the more sense. Commissioner Jennifer Bobo - For the Renaissance Park art, is there going to be some sort of an activity planned in the summer solstice so people can come and see the art in action? This is a great idea. b. Discovery Park Signage Ft Phase 2 Concept Design Update - Mike Barton MPR Parks Superintendent Mike Barton gave a PowerPoint update to follow up on last month's discussion with the Commission on the Discovery Park signage and Phase 2 schematic design. He stressed these schematic designs are not fiscally constrained; things may change. Copies of his slides are attached to these meeting minutes. Large-scale versions of the schematics mounted on foam board were also on hand of all the changes that were discussed at the November 13, 2019 Commission meeting. Commission Feedback: • Vice President Dom Gelsomino - Once the entrance into Discovery Park comes along, will there be additional signage similar to the one at the other park entrance? Possibly. Because the current entrance to the park is likely to become a right turn into the park and a right turn out only, there is a slim chance that it would be closed altogether. MPR staff is doing a traffic impact study for Phase 2 to determine the outcome of the current driveway. • Commissioner Cree Steele - With the rectangular fields, what is the distance lengthwise between a Lacrosse and Rugby field? Are they about the same? A regulation Rugby field is 210' by 360'. MPR Recreation Manager Garrett White replied, according to Google, a Lacrosse field is 110 yards long by 60 yards wide. • Commissioner John Nesmith - Is there a plan for a pathway around the park? There is a long-term pian for one. Segments of pathway will be built as the park phases are developed to eventually connect into a looped pathway around the entire park. • Director Steve Siddoway - He really likes an idea that may or may not come to fruition for the looped pathway and found an interpretive pathway about the solar system with signs and spaces based on a mile long that will get someone from the sun to Neptune. There's an app that has been built with this to watch videos as well. The spacing of the interpretive panels are to scale with each planet in the solar system. It doesn't make sense to have this amenity until the full pathway has been built out. It is on Steve's radar and thinks it would be a great addition to the park. (Several Commissioners expressed their support and interest. l 6. New Business a. Meridian Police Activities League (MPAL) Update - Mark Lightner Et Darrell Eastburn Meridian Police Activities League President Mark Lightner introduced Board Member Darrell Eastburn who gave a PowerPoint presentation about their organization. Copies of his slides are attached to these meeting minutes. Parks rt Recreation Commission Meeting Minutes - December 11, 2019 Page 3 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings. Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Commission Feedback: • Director Steve Siddoway - When he came on board, the relationship between the City and PAL was strained. PAL was trying to develop Heroes Park. There was an agreement in place. He does not fault PAL for this, because building a park is difficult, especially with volunteers, which was not going very well. There were deadlines slipping and a lot of concern on the City side. The agreement was then restructured to where the City finished the improvements, and PAL agreed to reimburse the City for their portion twice a year after each season by adding a $10/child fee. The agreement was PAL would have part of that improvement paid off in 15 years, but instead was paid off faster than anticipated. The relationship has become very good. The City likes its partnership with PAL, which is a great partner. They provide great services and programs for the youth in the community. PAL recently brought in their final check. Steve thanked PAL for their commitment. The City has never had to remind PAL about the payments. After every season, the check would come in. PAL always remembered. Steve appreciates their attention to this and the way the partnership has gone. • Recreation Manager Garrett White - Just in the last ten years, he stated it has been awesome to work with PAL when it comes to reserving fields and the communication. He thanked them for their communication and for what PAL does. • President Jessica West - She was not aware of all of the history and details of the program. She thought it is phenomenal PAL is able to offer these services and impact so many children in the community. She is really appreciative of them, their support, their willingness to work with the City, and their help to add more activities to the Meridian community. b. MPR Commission Annual Report - Jessica West The FY2019 MPR Commission Annual Report highlighting the accomplishments of the 12 All -Commission Goals was included in the meeting packet. There were no changes to the document. Commission President Jessica West entertained a motion to approve the FY2019 MPR Commission Annual Report as presented. Commission Vice President Dom Gelsomino moved to adopt the report. Commissioner Creg Steele seconded. All were in favor of the motion. c. MPR Commissioner Elections for 2020 - Jessica West Commission President Jessica West reported each year elections are held in December; one for President and the other for Vice President. Essentially, the current Vice President receives an automatic nomination for President. The current Vice President—Dom Gelsomino—received an automatic nomination for President. Everyone was in favor of electing Dom Gelsomino for 2020 President. Commissioner Jo Greer nominated Creg Steele for President, which he declined the nomination, due to 2020 being his last year of service on the MPR Commission. President West nominated Keith Bevan for Vice president. Commissioner John Nesmith nominated Jo Greer for Vice President. There were two votes for Keith Parks Ft Recreation Commission Meeting Minutes - December 11, 2019 Page 4 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Bevan and five votes for Jo Greer. The vote was in favor of electing Jo Greer for 2020 Vice President. Congratulations to Dom Gelsomino as the new President and Jo Greer as Vice President. The new Commission leadership is effective January 1, 2020. d. Brainstorm 2020 All -Commission Goals - Steve Siddoway The Commission reviewed the current 2019 MPR All -Commission Goals. In an effort to streamline the process and as a starting point for discussion, some draft goals for 2020 were brought forward for consideration and reviewed. MPR Director Steve Siddoway facilitated discussion. There were a few minor changes made to the draft goals. Each Commissioner was asked to list the order of importance of these 11 goals. Rachel Myers tallied their priority levels. Please see the following results: MERIDIAN PARKS & RECREATION COMMISSION FY2020 ALL -COMMISSION GOALS Commission President Jessica West entertained a motion to adopt these 11 goals in this particular order as the Commission's top priorities for 2020. Commissioner Cres Steele moved to adopt the 11 goals. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. 7. Workshop -NONE S. Staff Reports MPR Steve Siddoway reported on the following: • Christmas in Meridian - He thanked everyone involved, including staff and volunteers, with all of the Christmas festivities. It was "all hands on deck." The crowd and parade floats were amazing. There is an Angel Tree in the lobby of City Hall. Toy donations are being accepted through the end of day on December 12, 2019; many have been collected already. On December 13, 2019, Steve will deliver the toys to the Salvation Army for families. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. t = highest prtomY I t 1= lowest pdotltr _ 1 a j w 2=13-A. e stipport development of a .O.C: ed Pathway system across the City of Yeric en, with 7 2 4 1 4 1 7 7 the fire Yae Creek Pethway and the ReFWWTral Pathway of the tap prWtws b Encourage coordnetion with the Cty of Eagke to connect to the Bane River Greenlet and with neQhllonng commuft as for addibonal regional Connections of our pathway 226, 3c 5 r: 2 Z s 3 37 4 Y 2 3 3 5 4 3 c t and ra�etntcfon df .T Parlana 2. f Participate n the dnipn and proeramding of a new Community Center on the Cawc { 1 8 3 5 1 9 ] s BkCL t d Enpape other task forces, coumgsions. eaHtes, end awcaes through workTahaps and s 4t 9 E 4 a U. 4 9 { other orilreach for part &Mw opporkmhn. 10 a 7 f b 5 _ • _ npevedtea4ands td 0a [Ctrnya--0a;acehatlets 7 10 2 7 8 e i 9 ' 9 j Labwe to foster Commesion k npe rnm in mmn4,ly evmh B 53 11 7 '. f! T b /6 f Geona an Gosh arvJ Qtdivn n!M YPR Yas1M %n 9 tl 5 >d 9 >D 71 4 9 h Mid w &" (zT- on rnerCnVL td addressarrrm. sues. i Parlrpak Infra part11 p Coco eta Yer1 ian Arta f pnkrnapn to add thenung and 10 a 0 10 n 9 # rentoreo art n Yerdien ur'ta end elon these TI fi '1 ' 17 71 2 ? 1t k pM n tha de .ata rkn k'r nita at Names Pert. Commission President Jessica West entertained a motion to adopt these 11 goals in this particular order as the Commission's top priorities for 2020. Commissioner Cres Steele moved to adopt the 11 goals. Commission Vice President Dom Gelsomino seconded. All were in favor of the motion. 7. Workshop -NONE S. Staff Reports MPR Steve Siddoway reported on the following: • Christmas in Meridian - He thanked everyone involved, including staff and volunteers, with all of the Christmas festivities. It was "all hands on deck." The crowd and parade floats were amazing. There is an Angel Tree in the lobby of City Hall. Toy donations are being accepted through the end of day on December 12, 2019; many have been collected already. On December 13, 2019, Steve will deliver the toys to the Salvation Army for families. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 5 of 7 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Once again, Steve thanked the Commissioners for all of their work this year on all of the Commission's goals, which were discussed earlier in the evening, and for their advice and help in having such a great year in all of the accomplishments they will read in the annual report. MPR Parks Superintendent Mike Barton reported on the following: • Discovery Park Lighting - The Department sold the HID lights and was able to get a rebate to retrofit the lights to LED on the two softball fields at Discovery Park, which is actually cheaper than what it would have cost to install the LED lights in the first place. The high-intensity lights are coming out after the ground freezes to withstand heavy equipment. MPR Recreation Manager Garrett White reported on the following: • Christmas Parade - He had a tot of fun with this event and helped out at the Speedway. He got to see all of the floats firsthand. Renee White and Chelsea Cantrell do a phenomenal job. The entire Recreation team is really good. • Sports Update - Winter Volleyball and Basketball league registration just ended. MPR staff members are reviewing contracts for officials next year. • Homecourt Improvements - He encouraged everyone to check out the facility improvements. There have been discussions about potentially inviting the community in for an open house. (Commissioner Steele suggested adding a bronze dedication plaque to memorialize the grand reopening a few years ago.) • Activity Guide - The new 2020 Winter/Spring Activity Guide has been released. Jenna Fletcher is out on maternity leave, so in the interim, Garrett and Jake Garro will tag team her position. • Front Counter Administration - For Vicki Wagner and Jeannette Sanchez, it's all about Christmas and Santa letters with assistance from volunteers. • Holiday Classic Gifts for Head Start Pro ram Children - There were over 300 gifts purchased for roughly 60 children. Maggie Combs brought in over $800 from the Holiday Classic Volleyball Tournament raffle and bake sale combined; she did a really good job! MPR Pathways Project Manager Kim Warren reported on the following: • South Slough Pathway - She is working with representatives of the Chamberlain Estates HOA to construct a new pathway connection along the South Stough canal. This pathway would connect from a new pathway segment in Verado Subdivision to Locust Grove Road. She will coordinate with the irrigation district for some needed due diligence. The goal is to get to a point where we can estimate a cost for the budget process next year. • East James Court Sidewalk Widening - This project is out to bid. She walked the site in preparation for the pre-bid meeting, which is scheduled for December 16, 2019. They have received all of the required easements. • Ten Mile Trailhub - The ACHD bids came in; the prices were good. The City estimated $25,000 to help pay for the pedestrian bridge crossing, based on what ACHD had told MPR staff. However, the bid came in at approximately $15,000. They ended up with some permeable pavers down the center of the parking lot, which is the best drainage solution. The design is in a holding pattern, since ACHD will not work on the Ten Mile Road widening until next year. Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 6 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. Active Transportation Workgroup - She attended a meeting held at COMPASS. Just a few days ago, the Sierra Club presented an initiative to connect regionally through canal pathways. She ended up speaking a lot at this meeting. She will participate in this effort at least for a few more meetings. Local Rail -With -Trail Pathway - Survey work is underway between 2nd and 3rd Street. She received a bid and scope of work. 9. Adjourn Commission President Jessica West entertained a motion to adjourn the meeting. Commissioner Creg Steele moved to adjourn. Commission Vice President Dom Gelsomino seconded. The vote was unanimous and in favor of the motion. There being no further business, the meeting adjourned at approximately 7:58 p.m. (AUDIO ON FILE OF THESE PROCEEDINGS) / rem 1 (:8 /202 O DATE Attachments: 1) PowerPoint Presentation: Renaissance Et Champion Park Art Update (3 pages) 2) PowerPoint Presentation: Discovery Park Signage Et Phase 2 Schematic Design Update Et Discussion (9 pages) 3) PowerPoint Presentation: Meridian PAL (9 pages) 4) Meridian Parks Et Recreation Commission Annual Report for Fiscal Year 2019 (8 pages) Parks & Recreation Commission Meeting Minutes - December 11, 2019 Page 7 of 7 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's office at 888-4433 at least 48 hours prior to the meeting. Dates to Keep on Your Radar.... Salvation Army Angel Tree at Meridian City Hall November 25—December 12 Choose a tag and purchase a gift for a local child in need. Drop your gift off at Meridian Parks and Recreation Office; we'll handle the delivery! Santa's Mailbox Outside Meridian City Hall November 27—December 18 Letters with a legible return address will receive a reply in the mail from Santa Ride in the Parade — Meridian Winter Lights Parade & Tree Lighting Friday, December 6 (We'd prefer you arrive by 6:00 m; Parade starts at 6:30 pm) Gather inside the Meridian Chamber Office in Storey Park Limited parking in Chamber lot; consider being dropped off or carpooling! Coffee with the Mayor Tuesday, December 10, 8:00--9:30 am, Pivot Lifestyle & Fitness by KA (808 S. Vanguard Way—Meridian) Meridian Twilight Christmas Market Wednesday, December 11, Noon -7:00 pm, Meridian City Hall Mayor's Retirement Receptions at Meridian City Hall Thursday, December 12 3:00-4:30 pm for City Employees 1 5:30-7:30 pm for the General Public Children's Winterland Festival Saturday, December 14, 10:00 am -3:00 pm, Meridian Boys & Girls Club Gym New Mayor and Meridian City Council Members Sworn In Tuesday, January 7, Time 1 Details to be Announced Ada County • parks & waterways Update Scott Koberg, Director Meridian ParIcs & Recreation Commission November 13"% --oig Department Overview • Parks, Open Space, Trails, and Watervvay.5 Property Management ■ Barber Paik Grounds, Trails, Natrllal Resources, Facilities, I:duipment ■ Barber I'mk I'dttcation & IaVent Center AiWmm * Boise Ritier Greenbelt Lucky [leak lake Public Docks and Boat Ramps ■ Victory Stornmater Basin and Conststrcted Wetlands * Hubbard Reser Noir Recreation Area • Ada/1-:agle Bike Park & Public Recreation Area OreE;on IClll ReCleatlonArea • Ridge to RiNeisTrail System • Boise River Float Season (I cluipment Rental, Shuttle, Parking) �r. `. s-� i•• z �i. y,y •�� F s'p'y �• •1 yYl .�� 1,T ` ,t Y,�.7�Y. .• f�.d��� �tl I Barber Park - Active management since 1970's . 68 acres of'pari: property . Seasonality related to Boise River float season Parks &MIatenvays Department Headquarters 11/13/2019 Master Mobility Map M ER f D A JJ November 13, 2019 Parks & Recreation Commission Caleb Hood Planning Division Manager Master Mobility Map . What is it? Interactive, multi -modal, multi -jurisdictional mapping tool • Geographic Information System — ArcGIS online • Streets, pathways, bus routes • Integrates with all transportation agency plans and land uses 53 d • t- �� t : �E IDIAN- Transportation Agencies • ! r t +.� • The Ada County Highway District (ACHD),. designs, constructs and maintains roads throughout Ada County • Stale highways are under the jurisdiction of the Idaho Transportation Department (ITD) r • Valley Regional Transit (VRT) plans and coordinates transit services WE Z • COMPASS charged with developing and maintaining a regional long-range transportation plan — LHTAC�} i6A P A 8 S — Parks_��= CjfEIiIDI Master Mobility Map Interactive Story map • Highlighted transportation Infrastructure and transportation projects across agencies and modes • GIS based • Housed on City server; regular updates • Not part of Comp Plan, but related tool (helps to understand if infrastructure exists or is coming soon) EP IDL 11/13/2019 2 You can find the Master Mobility Map at this link; l kxA ITI f];Pc?I[cy 15.: L`x ht !}t l Li c4 -f next Steps After Comp Plan Adoption, the real work begins... • Incredibly important to have the Comp Plan text for next steps • One of the overarching policies and themes coming out of the new Comp Plan is better coordination with transportation agencies. • The Meridian Transportation Commission is working to develop the next 25 to 50 or even 100 years worth of projects, priorities and cross-sections that could then inform the transportation agencies plans. 11/13/2019 3 11/13/2019 Bill E• er• ' ■ m •r a mom dYEMIONS What Is A Comprehensive Plan? • Meridian's vision for the future -- A guide for long-term growth • Sets citywide goals and policies • Includes Text (policies) and a Map (Future Land Use Map) — The policies direct change over the next couple of decades — The FLUM shows the City's ultimate boundaries and land uses What is Included (and not) Comprehensive Plan - Text (new) • Background and Foundation for Policies • Frestr Policies (implementation Plan) — Future Land Use Map (new/updated) (Implementation Tool) — Existing Conditions Report (2017) • Retains Adopted Existing Conditions Repon tECR) • Addresses all 17 elements of state Code - and more! • Revised Area of City Impact Current Plan Adopted in 2002 • Population in Meridian has tripled • Major reformat and update in 2010/2011 • Updated annually, but policies regarding growth and development are largely the same for the past 17 years Two Documents, one Plan • Comprehensive Plan -Text, Policies and FLUM 'Current etrort) • Existing Conditions Report (Updated approx every 3 -years s retained with new Plan) Does not include: - development standards (it is not code); - annexation or rezone of any property; - proposed future land use designations that conflict with any existing approved use; and, - any new, proposed roads planned to be constructed or prioritized with public funding. 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LWA Kkds Ventda Trarac 4) Restroom 7r Local Reslarant MOOMM p fka a Faeti TmOm male Stage 0 Free Pat" Remotion Teri jilt!, 4 40 WA L Discovery Park Phase 2 Programming Update & To, J: Discussion Meridian Parks & Recreation Commission November 13, 2019 Mike Barton, MPR Parks Superintendent Project Team • MPR Staff Team - Mike Barton, Steve 51ddoway, Garrett White, & Kim Warren • Consultant Team - Bruce Taylor, Jensen Belts Associates; Ross Erickson, Erickson Civil; & Dana Kauffman, Insight Architects • Construction Management Team - Kreizenbeck Constructors • Additional Partners - Meridian Rural Fire District, Mike Murgoitio, Brighton Corporation, Parks & Recreation Commission. & City Council I 06oals OProgram ❑Site Plan OChallenges &Constraints ONext Steps Goals • Expand Discovery Park by approximately 25 acres to better serve a rapidly growing area • Develop a park that uniquely blends art, entertainment, and culture • Improve access and increase parking to better serve Phase 1 and Phase 2 • Add amenities that serve teens, adults, and seniors Provide a regionally significant facility Mom 11/13/2019 LN N 11/13/2019 Program Adult Amenities • Looped walking path • Basketball • 3 lighted softball fields • 2 lighted rectangular multi -use fields • Concrete cornhole boards • Community garden Teen Amenities • Shaded hangout spot • Lighted basketball courts • Skate/scooter spot • Study and social area with Wi-Fi • Hammocking • Volleyball • Non -vehicular neighborhood connections • Bicycle pump track Program (cont.) Senior Amenities • 6 Pickleball courts • Shaded area near courts • Looped walking paths • Convenient parking • Shorter interchangeable softball fences • Checkerboards Comfort and Convenience • Ample restroom space • Drinking fountains • Misters • Benches & picnic tables • Parking that is centrally located • Fully accessible for citizens with disabilities • Directional signage Active Area Teen Area 0--t rT-F-A CC- 1)) 11/13/2019 11/13/2019 Softball Area O ansa h �m nor 1 O Challenges & Constraints Williams Pipeline • 100' easement runs diagonally through the site • No vertical structures or trees within the easement • Utility infrastructure will be installed under the lines • No high dollar amenities installed in the easement Vehicular Access • Current Driveway will be restricted to right-in/right-out • Construct half a collector road plus 12', curb, gutter, sidewalk - Lake Hazel to the park entrance Pedestrian Access • No signalized intersection or sidewalks offsite Miscellaneous • Sanitary sewer currently unavailable ` • Construction environment • Budget 11/13/2019 Next Steps • Finalize program • Coordinate with development to the west (Pinnacle subdivision) • Coordinate with L.C- Murgoitio and the Rural Fire District for the needed R.O.W. • Council presentation • Transition from schematic design to design development • Evaluate first opinion of cost and adjust accordingly • Commission update • Finalize design development • Final coordination with ACHD, Williams Pipeline, Pinnacle. Boise Project, Intermountain Gas, IDPCO, Quest, and COM • Budget request and budget hearings MVIMW • Construction documents • Fully approved and "out to bid" 11/2020 -. • Break ground spring of 2021 • Construction 2021 "MAL. W-1¢ s �1 Questions? Thank you! aQ' I r a 7 11/13/2019 Phase 1 & 2„ �[I1177 Y 4 � i � 3t1 o 2 �EItIZNr MERIDIAN PARKS & RECREATION COMMISSION ANNUAL REPORT FISCAL YEAR 2019 (10/l/18-9/30/19) All -Commission Goals & Accomplishments: I) Support development of a connected pathway system across the City of Meridian, with the Five Mile Creek Pathway and the Rail -With -Trail Pathway as the top priorities. The following are specific segment updates regarding the Five Mile Creek Pathway: • East James Court Sidewalk Widening - We have a completed set of plans, ACHD approval, and have done utility relocations. Although we are waiting for one easement, this project will be put out to bid this winter with the goal of breaking ground in the spring of 2020. • Fairview Avenue Connection - Design engineering has begun for this multi-year project to strengthen the Fairview Avenue segment of the Five Mile Creek Pathway, which has been identified as a priority pathway spine for focused development. This stretch will connect the recently completed Segment H2 that currently dead -ends at Fairview Avenue with existing miles of Five Mile Creek Pathway across Fairview to the north and northwest. The goal is to finalize design and complete this connection in fiscal year 2021. • Trailhead at Ten Mile Road - This is a cost -share project with ACHD to develop a trailhead amenity in conjunction with the proposed widening of Ten Mile Road between Ustick and McMillan, which focuses trail implementation efforts along the Five Mile Creek Pathway corridor. Design concepts and right-of- way procurement have been completed. Construction of the parking lot will kick off in 2020 concurrent with the widening of Ten Mile Road. Features include parking, landscaping, seating, drinking water, bicycle racks, and bike repair stations that will Page 1 of 8 be installed once the road widening has been completed. The cost share will also provide for a 10' multi -use pathway integrated with the expanded vehicular bridge across Five Mile Creek. Pine Avenue Pedestrian Rest Stop - A project is underway to provide a resting place along the Five Mile Pathway at Pine Avenue where the pathway crosses to the south with amenities, such as water, shade trees, seating, site furnishings, a bike repair station, signage/wayfinding, art, and xeric and manicured landscape. MPR staff's goal is to be under construction in the spring of 2020. Regarding the Local Rail -With -Trail Pathway, the original project was conceived as a pathway segment from 3rd to 8th Street (north of the rail corridor) that included sidewalk improvements on 3rd Street and Broadway Avenue. Staff has been pursuing a land trade with the Friends of Children and Families organization to secure right-of-way to complete this segment. While working on the land trade, the MPR Department researched the possibility of extending the proposed project west to Linder Road, and east to 2nd Street. The latter would provide access to Meridian Road via the one-way alley south of the employee parking lot. It was decided that funds originally slated for sidewalk improvements would be better spent to expand the pathway portion of this project, providing a more complete connection between Meridian and Linder Roads. To this end, we are currently pursuing easements with landowners along the full alignment (7 total, 5 of whom have been contacted to date) to secure access for an expanded Rail With Trail project. Regarding the Regional Rail -With -Trail Pathway, MPR staff members have actively participated in the Rail -With -Trail Work Group, led by COMPASS and supported by area agencies. The group reconvened with renewed energy in 2019 to hire a consultant to create a simple, realistic plan that would actively move this project forward. Meridian staff participated in writing of the RFP, consultant selection, and the planning process itself. The final plan was built upon former planning efforts for this corridor and considered updated contextual information to arrive at several standard cross sections that could be applied along the length of the proposed corridor, from Nampa to Boise. It also addressed estimated costs for right-of-way acquisition and project development. The last monthly meeting involved prioritization activities aimed at identifying next steps. For more information, view the completed plan at: https://www.compassidaho.ore/t)rodsery/CIM2040 2.0/railswithtrails.html Page 2 of 8 The MPR Pathways Project Manager gave the following presentations where Commissioners provided their support and feedback: • Five Mile Creek Pathway Trailhead Update - October 10, 2018 & August 14, 2019. • Pathways - November 14, 2018. o Pathways Network Map • Pathways Workshop - December 12, 2018. 0 2018 Pathway Priority Task List Update o Pathway Sites Update • Black Cat to Aldape Park ■ Kleiner Park to Settlers Park ■ Settlers Park to Sawtooth Middle School • Hillsdale Park to Discovery Park • Owyhee High School Area ■ Five Mile Creek Pathway Segment D from Ten Mile to Black Cat • Pine Avenue Pedestrian Rest Stop Update - August 14, 2019. A Spring Pathways Tour by van and bicycles was held in April 2019 at which time the Commissioners visited the following pathway segments and points of interest: • Linder Road improvements plus pedestrian crossing amenities. • Completion of the White Drain Pathway segments. • Bridgetower Example - Discussion of developer driven and maintained pathways. • Discuss Vicenza Link. • Discuss future mid -mile pathway connection to Heroes Park. • Black Cat corridor - Discuss future mid -mile pathways. • The Oaks Subdivision new pathway stretch. • Future Owyhee High School proposed pathway connections. The Commission debriefed about their tour in May 2019. 2) Encourage coordination with the City of Eagle to connect to the Boise River Greenbelt and with neighboring communities for additional regional connections of our pathway systems. The Commission received presentations from the following agencies and had an opportunity to discuss future connectivity: • Ada County Highway District (Roadways to Bikeways) - February 13, 2019. • COMPASS Idaho - February 13, 2019. • City of Eagle (Pathways Update) - July 10, 2019. Page 3 of 8 • Idaho State Parks & Recreation (Eagle Island Master Plan Update) - October 9, 2019. 3) Support construction and the grand opening of Discovery Park. The Commission received the following presentations about the development of Discovery Park, Phase 1 and provided feedback to MPR staff and the consultants: • Discovery Park Sign Update - November 14, 2018. • Discovery Park Update - February 13, 2019. The Commission had an opportunity to tour the park whilst under construction for Phase 1 during their team -building activity held on June 12, 2019. The MPR Department opened the first phase of Meridian's newest Regional Park consisting of 27 acres, which is full of unique amenities that focus on the theme of "discovery." City leaders, including some Commissioners, joined together for a ceremonial ribbon cutting on Friday, July 26, 2019. The park officially opened to the public on Saturday, July 27th with a grand opening celebration with MPR Commissioners in attendance. The Commission received the following presentation about the development of Discovery Park, Phase 2 and provided feedback to MPR staff: • Discovery Park Programming & Conceptual Design - November 13, 2019. 4) Support construction of a shade structure solution at the Kleiner Park bandshell. The Commissioners received the following presentation about a shade opportunity in Kleiner Park at the bandshell and provided their support and feedback: Kleiner Park Bandshell Shade Update - February 13, 2019. In May 2019, a shade covering was added to the bandshell in ,Julius M. Kleiner Memorial Park located at 1900 N. Records Avenue to provide sun protection for the performers on stage. These two overlapping pieces of fabric which are each approximately 45' x 30' are supported by five steel posts. Page 4 of 8 5) Engage other task forces, commissions, entities, and agencies through workshops and other outreach for partnership. The MPR Commission received several updates over the course of the fiscal year from various representatives as follows: • Meridian Arts Commission Partnership (Renaissance & Champion Parks Theming & Art) - October 10, 2018. • Meridian Library District Partnership Discussion (Kleiner Park Story Trail) - January 9, 2019. • F.A.C.T.S. (General Update) - March 13, 2019. • Mayor's Senior Advisory Board (Kleiner Park Fishing Dock) - March 13, 2019. • Meridian Co-op Gardeners Update (Kleiner Park Community Garden) - May 8, 2019. • Eagle Parks & Recreation (Programs & Projects) - July 10, 2019. • YMCA (Aquatics Center Update) - August 14, 2019. • Ada County Parks & Waterways (General Update) - November 13, 2019. 6) Pursue improved tools and opportunities to engage citizens and stakeholders. The Commission received a presentation from the Meridian Community Development Director on October 9, 2019 about a new City-wide Open Space Survey that will be conducted for Meridian residents in the near term. They had an opportunity to view the draft online survey content, provide feedback, and share ways for improving the online survey and tools. The final version will be presented to Council in fiscal year 2020 for further direction. The Commission also had the opportunity to weigh in regarding a new Meridian Master Mobility Map that is being developed which is an interactive, multi -modal, multi -jurisdictional mapping tool within the development of the Comprehensive Plan on how to get around the Meridian community or identify where there are gaps in the system. The Meridian Planning Division Manager introduced and demonstrated this tool to the Commission at their November 13, 2019 meeting. The Department gained more exposure within the community by posting events and activities on Facebook. In addition, the MPR Department continues to ramp up its advertising efforts with local radio stations and via Facebook. Page 5 of 8 7) Support the planned improvements for bay 5 of the Homecourt. The MPR Commission provided support and feedback to MPR staff during the following presentations: • Homecourt Update - November 14, 2018. • Homecourt Update - August 14, 2019. The Commission had an opportunity to tour the facility whilst under construction during the annual Facilities Tour held on September 11, 2019. Commissioners expressed their support and excitement during their debriefing held on October 9, 2019. The Meridian Homecourt located at 936 W. Taylor Avenue received some welcome improvements which include a new front desk, entryway, and office with hallway access from Bay 5 to the courts; floor resurfacing; a restroom remodel; and condensation/humidity upgrades. Bay 5 renovations include multipurpose flooring with a moisture barrier, storage space, office space, and space for Volleyball, Pickleball, and community education classes, such as adult line dance, youth dance, martial arts, and Amazing Athletes. 8) Discuss progress on Goals and Objectives in the MPR Master Plan. The MPR Director provided a written update to the Commission at the May 8, 2019 meeting about progress on the Goals and Objectives in the MPR Master Plan. 9) Continue to foster greater Commission involvement/presence in community events. Commissioner Jo Greer is the chairperson for the Christmas Planning Committee and has been heavily involved in the planning and execution of various tasks related to the Winter Lights Parade and Children's Winterland Festival. The Commissioners participated in the Christmas in Meridian festivities in 2018. The Commissioners dressed up as elves again in 2018 and participated in the Santa's Workshop parade float. They plan to do the same for this year's event. Vice President Dom Gelsomino is the liaison for the Mayor's Youth Advisory Council and assisted the teens with various events held throughout the year. Page 6 of 8 There was Commission presence at the following ribbon -cutting events/dedications: • Kleiner Park Fishing Dock Dedication - May 30, 2019. • Discovery Park, Phase 1 Ribbon Cutting - July 26, 2019. • Discovery Park, Phase 1 Dedication Celebration - July 27, 2019. • Fuller Park Grand Re -Opening and Ball Field Dedication - October 18, 2019. In addition, Commissioners participated in the following special events held throughout the year: • Trunk or Treat - October 25, 2018. • Arbor Day Celebration at Peregrine Elementary School - April 12, 2019. • Community Block Party - September 7, 2019. • Sparklight Movie Nights - Summer 2019. • Independence Day Festival - July 4, 2019. • Trunk or Treat - October 24, 2019. 10) Hold workshops during Commission meetings to address current issues. A Pathways Workshop was held on December 12, 2018 to discuss various potential connections at multiple sites, including: Black Cat to Aldape Park, Kleiner Park to Settlers Park, Settlers Park to Sawtooth Middle School, Hillsdale Park to Discovery Park, Owyhee High School Area, and Five Mile Creek Pathway Segment D from Ten Mile to Black Cat. I I) Participate in the partnership with the Meridian Arts Commission to add theming and identity reinforcing art at Champion Park and Renaissance Park. The Commission engaged the Arts & Culture Specialist and MPR staff during a presentation held on October 10, 2018 about theming and art reinforcement at Champion and Renaissance Parks where artwork will be installed. These two projects are currently in progress and are on schedule to be fully completed and installed in 2020. 12) Support the current efforts for ADA compliance repairs to ensure accessibility of Meridian's park system. The Commission has been very supportive of the current effort to complete ADA compliance repairs within Meridian's parks. All the ADA Page 7 of 8 repairs and upgrades were completed and certified prior to the stipulated date of August 16, 2019. APPROVED: JESSICA WEST, PRESIDENT DATE DOM GELSOMINO, VICE PRESIDENT Page 8 of 8 Et IDIAN�- PARKS Ft RECREATION DEPARTMENT STAFF REPORTS December 11, 2019 Administration Division Director's Report: STEVE SIDDOWAY (Please note, a verbal report will be provided at the December 11, 2019 MPR Commission Meeting.) Parks Division Parks Superintendent Report: MIKE BARTON (Please note, a verbal report will be provided at the December 11, 2019 MPR Commission Meeting.) Pathways Project Mana er's Report: Kim WARREN (Please note, a verbal report will be provided at the December 11, 2019 MPR Commission Meeting.) City Arborist's Report: ELROY HUFF Parks & Recreation Department staff Reports December 11, 2019 Page 1 of 5 Persons desiring accommodation for disabilities related to documents andlor hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 1. Fuller Park - After the storm damage, five new trees were planted in November. These were all new species or newer cultivars of trees from some of the same ones. 2. Arbor Day 2020 - Planning for this event, which is tentatively scheduled for Tuesday, April 14, 2020, is in the works, and I will follow up more when 1 know which school it will be. 3. Tree Pruning 2020 - Tree pruning contracts are in the works for the parks that are on the pruning list for this year. 4. City Christmas Tree for 2019 - The tree was successfully transported to Generations Plaza on November 12, 2019 and was decorated the following week. This year, there are approximately three mites of lights on the tree. I am still searching for a nice one for next year's festivities. Recreation Division Recreation Manager's Report: GARREfT WHITE 1. Arts and Culture Coordinator The interview panel phone interviewed 12 applicants and then interviewed 5 of those applicants in person. An offer has been extended to one of the applicants and was declined. We are now back to reviewing all applications. 2. Field/Event Scheduling - Field and Event applications have been received and will be inputted into the computer by the middle of December. 3. Projects • Homecourt Renovations - Renovations are about 909 complete. We will monitor the condensation issues to see what the next steps are in those repairs. 4. Invoicing - With the help of Jeannette Sanchez, all invoices have been sent out. 5. Park Concessions - I have submitted the concessions building license for Discovery Park, and it has been accepted. I have also completed inspections with Central District Health at Heroes Park, Kleiner Park, and Settlers Park concessions. No issues were found. Parks $ Recreation Department Staff Reports December 11, 2019 Page 2 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. Staff Evaluations - All annual staff evaluations have been completed. 7. Community Center RFP - We meet weekly on project updates. I have also met internally with staff to determine if the space and size of space proposed in the RFP is what we will need. We are now in the process of visiting similar sites, such as the Nampa Civic Center and the Barber Park Event area. 8. Agreements - I have been working with Steve Siddoway and Mike Barton in regards to the Fuller Park agreement with Meridian Youth Baseball and the agreement regarding the West Ada School District. We have not heard back from Meridian Youth Baseball after reaching out to them multiple times. 9. Priority Based Budgeting - I have been attending meetings set up by Finance regarding Priority Based Budgeting. 10. Christmas in Meridian - I have been working with Renee White in regards to the Christmas Parade and Maggie Combs regarding the Holiday Classic Volleyball Tournament. Homecourt Facility Manager's Report: JAKE GARRO 1. Homecourt Renovations - Homecourt renovations are now complete. Bay 5 will be programmed for community education classes beginning in January 2020. 2. Thanksgiving Basketball Tournament - This tournament was geld November 29-30, 2019. The tournament was a great success. We received several positive comments about the new renovations and the look of the facility. 3. Crash the Boards Basketball Tournament - This tournament will be held December 20-21, 2019. 4. Back Maintenance Room Ft Storage Area - I am working with Varsity cleaning service to get this area free of old materials that are not being used. We are working to free this area of clutter, ease access, and locate items when needed. 5. Scheduling the Facility - I am working with the community athletic groups and individuals who call to schedule space as needed/ available. Parks 8 Recreation Department staff Reports December 11, 2019 Page 3 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. 6. Bay 5 Seating - I am looking into the best options for seating for Bay 5 concerning the community education classes. Recreation Coordinators' Report: JENNA FLETCHER 1. 2019 Fall Classes - Fall classes wrap up the last week in December. 2. 2020 Winter/Spring Activity Guide - Edits have been sent to the Idaho Press. The guide went to print on Tuesday, December 3. • The Winter Guide will come out December 6, with registrations starting on the same day. • Guide dates will run January 3, 2019 through May 31, 2020. 3. Summer Staff - I am preparing summer staffing requisition forms. We will hire a summer camp coordinator in the following month and have that person start the beginning of February 2020. MAGGIE COMBS 1. 2019 Fall Ft Winter Sports - Fall Volleyball and Basketball are wrapping up this month with the tournament starting this week. Flag Football completed their season in early November. Winter League registration is open until Friday, December 6 for Volleyball and Basketball. 4. 2019 91h Annual Winter Volleyball Holiday Classic Tournament - The tournament took place back in November. The tournament raised $2,548 which allowed us to buy 320 gifts on Monday, December 2 for 55 kids from the local Meridian Head Start Program kids. These gifts will help make their Christmas mornings a little brighter. Volunteer Program Coordinator's Report: CHELSEA CANTRELL 1. Christmas Toy Shopping for Head Start Program - We had 20 volunteers join us to shop for the children that are with the Head Start Program to make their Christmas a little brighter. With all the volunteers who came out, we were able to buy 320 gifts for 55 children in under two hours. 2. Upcoming Events - In the next two weeks, will utilize volunteers in several events. Parks l} Recreation Department Staff Reports December 11, 2019 Page 4 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting. • Volunteer Christmas Wrappinq Party - We hope to be able to wrap all the gifts that were purchased for the kids with the Head Start Program in under 3 hours. • Santa Letters - Every week, several volunteers come in to help Santa respond to all the letters that the children in our community write to him. • Winter Liehts Parade - We have over 100 volunteers coming to help keep our community safe during the City of Meridian Winter Lights Parade and Tree Lighting Ceremony. • Children's Winterland Festival - We have a group of volunteers joining us to provide support at booths during the Children's Winterland Festival. 3. Volunteer Hours - As of November 30, 2019 we had 5,809 volunteer hours benefitting City Hall, parks, and events. Parks 8 Recreation Department staff Reports December 11, 2019 Page 5 of 5 Persons desiring accommodation for disabilities related to documents and/or hearings: Please contact the City Clerk's Office at 888-4433 at least 48 hours prior to the meeting.