2019-12-03 Work Session
C I T Y C OUNC I L W OR K
SESSI ON A GENDA
C ity Council Chamber s
33 E ast B roadway Avenue
M er idian, I daho
Tuesday, D ecember 3, 2019 at 4:30 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X Arrive 5:49 pm J oe B orton
X Ty P almer X Treg B ernt
X Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. Adoption of Agenda – Adopted as Noted
3. Consent Agenda [Action Item] – Approved
A. Approve M inutes of Novemb er 19, 2019 C ity C ouncil Wor k S ession
B. Approve M inutes of Novemb er 19, 2019 C ity C ouncil Regular
M eeting
C. Bicentennial F ar m S ubdivision #2 S anitary S ewer E asement
D. Idaho S tate University West P ar king L ot D evelopment D P W No. 19-
244 Water M ain E asement
E. S outhridge P hase 3 P edestr ian P athway E asement
F. D evelopment Agreement for E agle C ommons (H-2019-0082) with
B ar clay Holdings L XXXV, LLC (D eveloper ) and K nudsen P oor
F ar ms, Inc. (O wner ), L ocated at 3085 E. Ustick Rd.
G. D evelopment Agreement for M illbr ae S ubdivision (H-2019-0066)
with C or ey B arton (O wner) and Challenger D evelopment, Inc.
(D eveloper), L ocated at 4888 and 4920 W. C herry L n.
H. M odified D evelopment Agreement G off (H-2019-0061) with Vir tual
K eystrokes, LLC (O wner) and G arland G off (D eveloper), L ocated
at 1725 W. Pine S t.
I. M odified D evelopment Agreement for Ten M ile P laza (H-2019-0102)
with E r ic Wall (O wner/D eveloper), L ocated at 3110 W. Q uintale D r.
J. G eneral C ontract of Indemnity with T raveler s Insurance Regarding
the C ity's S elf-F unded T rust
K. Approval of Purchase O rder #20-0141 for S hooting Range M onthly
M ember ship to Idaho S hooting Independence Range for the Not-
to-E xceed Amount of $60,000.00
L. AP I nvoices for P ayment - 11/22/19 - $7,038.43
M . AP I nvoices for P ayment - 11/25/19 - $23,009.24
N. AP I nvoices for P ayment - 11/27/19 - $291,044.19
O. AP I nvoices for P ayment - 12/04/19 - $457,500.93
4. Items M oved F rom the C onsent Agenda
5. D epar tment / Commission Repor ts
A. P olice C ode E nfor cement: Nuisan ce T r ee and C ity Ar borist
O rdinance Update – Vacated from Agenda
B. F inance D epartment and C lerk's O ffice: K ey P erfor mance
Indicators
C. F inance D epartment: P riority B ased B udgeting P hase I Results
D. F inance D epartment: Q uar ter ly Update
E. F inance D epartment: Update of C ity P olicies [Action Item]
– Resolution scheduled for 12/10/2019
F. Community D evelopment (C ontinued fr om Novemb er 26, 2019):
S hared Vehicles - Review D raft Request for P roposals, Agr eement
Terms, and T imeline [Action I tem]
– Request for Proposal to be drafted
G. L egal D epartment and C lerk's O ffice: D iscu ssion Regarding
T imeline for Alcohol S ales L icense Ren ewals
– Continued to Regular Meeting
Meeting Adjourned at 6:08 pm
Meridian City Council Work Session December 3, 2019.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday,
December 3, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Genesis Milam, Ty
Palmer, Anne Little Roberts and Treg Bernt.
Also Present: Chris Johnson, Bill Nary, Adrienne Weatherly, Todd Lavoie, Clint Dolsby,
Jeff Lavey, Kenny Bowers and Dean Willis.
Item 1: Roll-call Attendance:
Roll Call.
A. Meridian City Council
X__ Anne Little Roberts X_ _ Joe Borton
X__ Ty Palmer X__ Treg Bernt
_ X___Genesis Milam _X___Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: I am ready when you are. I will go ahead and start this afternoon's work
session. For the record it is Tuesday, December 3rd. It's 4:30. We will start with roll call
attendance.
Item 2: Adoption of Agenda
De Weerd: Thank you. Item 2, adoption of the agenda.
Cavener: Madam Mayor?
Cavener: Mr. Cavener.
Cavener: Item 5-A has been requested be vacated from the agenda and with that one
change I move we adopt the agenda as presented.
Milam: Second.
De Weerd: I have a motion and a second to adopt the agenda as amended. All those in
favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 3: Consent Agenda [Action Item]
Meridian City Council Meeting Agenda December 17, 2019 – Page 5 of 504
Meridian City Council Work Session
December 3, 2019
Page 2 of 36
A. Approve Minutes of November 19, 2019 City Council Work
Session
B. Approve Minutes of November 19, 2019 City Council Regular
Meeting
C. Bicentennial Farm Subdivision #2 Sanitary Sewer Easement
D. Idaho State University West Parking Lot Development DPW No.
19-244 Water Main Easement
E. Southridge Phase 3 Pedestrian Pathway Easement
F. Development Agreement for Eagle Commons (H-2019-0082)
with Barclay Holdings LXXXV, LLC (Developer ) and Knudsen
Poor Farms, Inc. (Owner ), Located at 3085 E. Ustick Rd.
G. Development Agreement for Millbrae Subdivision (H-2019-0066)
with Corey Barton (Owner) and Challenger Development, Inc.
Developer), Located at 4888 and 4920 W. Cherry Ln.
H. Modified Development Agreement Goff (H-2019-0061) with
Virtual Keystrokes, LLC (Owner) and Garland Goff (Developer),
Located at 1725 W. Pine St.
I. Modified Development Agreement for Ten Mile Plaza (H-2019-
0102) with Eric Wall (Owner/Developer), Located at 3110 W.
Quintale Dr.
J. General Contract of Indemnity with Travelers Insurance
Regarding the City's Self-Funded Trust
K. Approval of Purchase Order #20-0141 for Shooting Range
Monthly Membership to Idaho Shooting Independence Range
for the Notto-Exceed Amount of $60,000.00
L. AP Invoices for Payment - 11/22/19 - $7,038.43
M. AP Invoices for Payment - 11/25/19 - $23,009.24
N. AP Invoices for Payment - 11/27/19 - $291,044.19
O. AP Invoices for Payment - 12/04/19 - $457,500.93
De Weerd: Item 3, Consent Agenda.
Meridian City Council Meeting Agenda December 17, 2019 – Page 6 of 504
Meridian City Council Work Session
December 3, 2019
Page 3 of 36
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve the Consent Agenda as published. For the Mayor to
sign and the Clerk to attest.
Milam: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. All those --
oh, I'm sorry. Mrs. Clerk, will you call roll.
Roll call: Borton, absent; Milam, yea; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 4: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 5: Department / Commission Reports
A. Police Code Enforcement: Nuisance Tree and City Arborist
Ordinance Update – Vacated from Agenda
B. Finance Department and Clerk's Office: Key Performance
Indicators
De Weerd: So, Item 5-B, since I was -- or A was removed -- is a report from the Finance
Department and City Clerk's Office, both presenting their key performance indicators.
Lavoie: Madam Mayor --
Cavener: You're good. There is no -- no new council members are here.
Lavoie: Thank you, Luke.
Cavener: No problem.
Lavoie: Madam Mayor, Members of the Council, good afternoon. Appreciate this time to
be able to present to you the KPIs for the Clerks and Finance Department. Tonight -- or
today what we will do is we will present to you a handful of KPIs. There is going to be a
total of five of them. It will be public records requests. We are going to show you the
Meridian City Council Meeting Agenda December 17, 2019 – Page 7 of 504
Meridian City Council Work Session
December 3, 2019
Page 4 of 36
KPIs for licenses and permits. Following that up with RFP and RFQ processing and, then,
utility billing, phone calls, and, then, last, but not least, we will give you a KPI for what we
call our fund reserve KPI. So, with that our very first KPI that we want to report on is
managed out of the Clerk's Department. This is our public records request KPI. The
outcome for this KPI is to increase our customer service satisfaction and the way we will
obtain this outcome identifier is through surveys and inquiries with our customers. So ,
for the calendar year to date, up to until October'ish, November'ish time frame, we had
599 public records requests submitted to the Clerk's Department. The various types of
public records request we are not yet identifying, but it is on our to do list. We are working
with -- or Chris is working with IT to have a little tag system within our tool, so that we can
now track the different types of PRRs, so we can add another layer of our KPI
management. Our internal goals for KPIs is that we answer 80 percent of all public
records requests within three days. That's 80 percent within three days. And, then, the
secondary goal of ours is to satisfy 95 percent of all of the requests within eight days.
The next column kind of shows our results. Our average response for the 200 -- or for
the 599 public records requests were 2.37 days. Again, that is the average. We have
had 70 -- what was it -- 76 -- 76 -- 75 percent within -- answered within three days and,
then, we had -- last, but not least, we had 94 percent within the eight days. So, you know,
we missed it by one percent. But, again, this is the KPIs that we are using to track to
make sure that we are meeting our goals and meeting our customers' needs and we will
continue to monitor this and track the satisfaction. We do have some data that we have
already collected that a majority, 75 percent of our current customers, are happy or
satisfied with the results of the customer service and our -- we will continue to track that
with surveys and whatnot. So, that is our -- oh. Those are KPI indicators for public
records requests. The next one is licenses and permits. Again, just like the last one, our
ultimate outcome is to have our overall customer service and our satisfaction to the
customers a hundred percent and the way we will get those indicators is by surveys and
having limited to zero errors on our issuances of the licenses and permits. For fiscal year
-- not for fiscal year -- I apologize. For calendar year to date we had about 5,500 licenses
and permits issued by the Clerk's Department. Of that we had about 13 various different
licenses and permits issued. Our number one -- our number one license or permit issued
leading the pack would be our dog licenses at about 2,900. And, then, traveling right
behind not one would be passports at a little -- a little over 2,000. So, just those two alone
is about 5,000 permits of the 5,536. So, you can see where the majority of the work is,
just those two types of permits and licenses.
De Weerd: Hey, Todd?
Lavoie: Yes.
De Weerd: When you present this kind of in the dashboard form, can you call out some
of those on what your -- your higher numbers are and maybe what it compares to the year
before. We have made some changes in the dog licensing and it -- it's always interesting
to see if -- if we are doing better, because we know there is more dogs than that.
Lavoie: Got you.
Meridian City Council Meeting Agenda December 17, 2019 – Page 8 of 504
Meridian City Council Work Session
December 3, 2019
Page 5 of 36
De Weerd: Anyone that knocks on a door when they are campaigning knows that there
is usually a dog every other door or two or three.
Lavoie: Yes.
De Weerd: So, I just think we have given a lot more kind of collaboration with our
veterinarians and it's good to see how we are performing on that.
Lavoie: Madam Mayor, appreciate the suggestion. I can guarantee you that Chris is
tracking all 13 by detail. We have a slide here that shows all 13 by detail for the year, but
we thought that was a little too many numbers. We are happy to show that on a future
dashboard, so you can see how they are trending year over year for you by permit and
license type. So, appreciate that. Our goal for this particular KPI is that all 20 -- that we
get about 25 percent of all licenses and permits issued to managed via the website. Via
the internet. We don't have the data yet, but it is on our goal and we are now starting to
track that data, so the next year we will be able to say, yes, we are using technology. We
are being more efficient and we are meeting our customers ' needs by using the
technology to transmit the information. But right now we don't have it yet, but, hopefully,
next year we will be able to answer that question by permit and license type. So, that is
KPIs for licenses and permits. The next one is RFP and RFQ.
Milam: Madam Mayor?
Lavoie: Oh.
De Weerd: Mrs. Milam.
Milam: Sorry, Todd. So, I'm just trying to do the math in my head and I didn't break out
my calculator, so --
Lavoie: Oh-oh.
Milam: All right. But if roughly 90 percent of your licenses are dogs and passports -- so
could dogs be done online? Because passports can't. Could the dog permits be done
online now?
Johnson: Madam Mayor, Council Member Milam, Members of Council, yes, dog licenses
can be done -- renewels.
Milam: Only renewels. So, the hard part is getting people in for the first time --
Johnson: Correct.
Milam: -- to get that done. Okay. Because I'm like -- there is no way that you could do
25 percent online if those two were --
Meridian City Council Meeting Agenda December 17, 2019 – Page 9 of 504
Meridian City Council Work Session
December 3, 2019
Page 6 of 36
Lavoie: Yes. We do have the possibility of reaching 50 percent. That will probably be
our highest number is 50 percent --
Milam: Okay.
Lavoie: -- if we continue that same ratio analysis, yes.
Milam: Thank you.
Lavoie: Thank you for the question. And thank you, Chris. Next one, again, if RFP-RFQ.
This is managing the purchasing departments. Again , our ultimate outcome here is,
again, customer service with limited errors and limited re-issuances -- or not
reassurances, but limited requests for new data or resubmission of data. For calendar
year to date we had five RFPs and RFQs issued. Again, our key indicator that will let us
know if we are doing well is, again, going to be customer feedback from our customers,
the processing time comparison and also the limited errors analysis. Here we do have
the types that we are tracking. We had one RFP for the year and four RFQs. Our goal
is to have 90 percent of all these requests processed within 101 days. Our average
processing time for these five items was 128 days and the comparison to our goal, did
we meet it, we met two of five within 101 days. So, you are asking, well, that doesn't
seem to be super great. There are a lot of things out of our control that we -- that show
-- don't show here. I -- you guys remember last year we had a scooter -- timely discussion
here -- a scooter RFQ and there is a lot of -- I'm going to say there is some challenges,
some discussions. Well, that prolonged the time frame, which is a part of the process
that we manage, that's just part of the RFP and RFQ process, but those dates -- those
additional days are accounted for in our total time allocated. So, again, there are some
things that we can't control. We had one item that took 242 days. That was because
three months was involved with contract negotiation and contract development. Again ,
nothing that we can manage on ou r processing side. So, again, we understand that our
goal is 90 percent with 101 days. We know that we can get to it. But just want to clarify
that there are some things we cannot control, but we will continue to take the data, as the
Mayor has always said, learn from the data, adjust from the data and make data driven
decisions. This will help us fine tune our processes to make sure we are meeting our
customers' needs. Next item is utility billing phone calls. Again, ultimate outcome is to
learn what our customers are calling about, to make adjustments to our electronic phone
tree system based on the information we are gathering by the types of phone calls our
customers are giving to us and, then, also update -- update our website to meet the needs
of the types of phone calls that we are receiving. So , is there information we can put on
our website that would satisfy our customers ' needs to maybe not -- or eliminate the
inconvenience to call us if they have it at their fingertips. So, that's our ultimate outcome.
The indicator is going to be the tracking of everything for the year. You can see we had
received 30,000 plus phone calls in utility billing. That equates to a little over 2,500 phone
calls by month. We don't have the types of phone calls yet. Our team is collecting that
data now to figure out why our customers are calling us, so, then, we can now adjust and
meet our outcome desires by improving our data transmission to our customers at the
end of the day. So, again, this is another in process one, but we are going to collect the
Meridian City Council Meeting Agenda December 17, 2019 – Page 10 of 504
Meridian City Council Work Session
December 3, 2019
Page 7 of 36
data so we can improve our customer engagement for our utility billing team. And, then,
the last one for today's KPI presentation is fund balance. This one is policy driven. You
will hear from me in a few presentations about policy. This -- this slide reflects the policy
changes on the document I provided you. So, again, our ultimate outcome on our policy,
our KPI for fund balance, is to meet our policy, number one, and to make sure that we are
fiscally responsible with the funds that we have. The indicator will be by the Finance
Department to make sure that we set aside the proper amount of funds that meet the
policy as approved by the City Council. These are the two goals by the Enterprise Fund
and the General Fund. Both of them have an operational reserve and an emergency
reserve. Both of these reserves are -- will be reflected in the policy discussion that we
have a little bit later, but I can tell you the goals have been met year over year for our
reserve balances and we will continue to meet the reserve balances as dictated by the
policies set forth. So, those are the KPIs that we wanted to present to you from the Clerk's
and Finance Department and, again, stand for any questions.
De Weerd: Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd, question on the -- the public records request KPI. My assumption is that
those numbers also include if we respond to them that we can't fulfill their request for any
number of reasons. So, I know in some cases somebody requests information that's
confidential, deals with employees, stuff like that, so we don't release it. We send them
a letter that says, hey, we can't release that and here is the reason why and we talk about
the response and that's both filled public records request and comments that we are not
going to fill the public records request; is that accurate?
Lavoie: Luke, great question. We have the two subject matter experts in the house, so I
will pass it on to them.
Johnson: Madam Mayor, Council Member Cavener, yes, it includes everything we
complete. So, anything that is -- we have the record, we don't have the record, we have
it, but can't give it to you -- anytime we provide a response it's included in that number.
Cavener: Madam Mayor, follow up to Chris maybe. Chris, what's the law? How -- how
quickly do municipalities have to respond when we receive a public records request?
Johnson: Great question. We have to provide an initial response within three business
days and, then, have up to ten business days to provide a complete response. So, the
goal of three days is really our goal, but it is not required to be completed by then, we just
have to provide an initial response, which is, again, we have it, we don't have it, we need
more time, we are getting it, but we try to do everything within three days, but we have up
to ten to provide a response.
Meridian City Council Meeting Agenda December 17, 2019 – Page 11 of 504
Meridian City Council Work Session
December 3, 2019
Page 8 of 36
De Weerd: And I do think that you respond within that three days to tell them if it's going
to be longer. So, they do meet that -- that piece of Idaho Code and, then, it could be an
extensive record, you need legal to go through it, we might have a technology challenge
-- there is a couple of different influencers and the three day period they keep on top of it
to make sure that the requester is informed.
Cavener: Madam Mayor, one additional question then. Quick math. I think there is 32
that we didn't fulfill within the eight business days. Were those all fulfilled within ten days
or were there extenuating circumstances that we weren't able to fulfill it ? Then what's --
what's our policy in terms of communicating with the public if we are not able to meet it
within ten days?
Johnson: Madam Mayor, Council Member Cavener, we respond within ten days. We
have never missed that mark. Excuse me. We have also met the three day mark for
initial response every time as well.
Cavener: Awesome. Great work. Thank you. It's not all. Madam Mayor. Just to point,
there is a lot of jurisdictions at the state, local, county level that don't fulfill those within
ten days. So, I know it's not listed here, but I think that's also something -- we are
government, so we shouldn't celebrate or pat ourselves on the back by following the law,
but there is a lot of jurisdictions that don't and I just think it's great that you guys are doing
that.
De Weerd: Thank you. Any other questions?
Lavoie: Thank you very much.
C. Finance Department: Priority Based Budgeting Phase I Results
De Weerd: Thank you, To dd. Okay. Item 5-C is also under the Finance Department and
Brad is here to talk to us about priority based budgeting phase one.
Purser: Thank you. Mayor and Council, I just want to start off and express the gratitude
I have for our leadership team or, you, Mayor, for supporting and just really everybody
that has been involved in this. It's -- it's truly a citywide effort to get where we are at
currently and I just want to, before I launch into this, just say to everybody on record thank
you for that support. It's been amazing to see that support and just everybody's
involvement and it's been -- we have had some fun conversations. It's been enlightening
and certainly a learning process. So, with that let's talk about kind of what we are going
to go over. We are going to start off by talking about what is priority based budgeting and
talk about -- Mayor, you mentioned -- I guess our goals. The results from phase one,
what that is. What's next. We are currently in the process of phase two. I will get into
what that means. And once we have gone into all of that we have wrap up with some
questions. So, with that ask the question what is priority based budgeting. Priority based
budgeting really is a methodology that allows us to link our strategic goals to our budget .
It's unique methodology that lets us do that. It starts by creating a list of programs that
Meridian City Council Meeting Agenda December 17, 2019 – Page 12 of 504
Meridian City Council Work Session
December 3, 2019
Page 9 of 36
answer the question what do we do as a city. Once we have come up with a list of
programs we have over -- over 200 -- about 210 programs. Once we have answered that
question we, then, work through a methodology to assign the costs , so we understand,
you know, what -- what our budget is, we understand what that budget looks at -- like from
a program standpoint. The reason why we do this is it then lets us begin to go through a
process, which we are currently in the process of doing, called scoring, which lets us
prioritize all of our programs into quartiles. So, quartile one programs are ones that
contribute the most towards our strategic goals and quartile four programs don't align as
much or don't contribute as much to our strategic goals. Having that information gives us
some more data and we can use that data to make better decisions on how are we
allocating our resources, future funding requests, some of those things. It is considered
a best practice by the Government Finance Officers Association. That's a big acronym
GFOA. It's been a best practice for the last few years, because it's a unique way of
evaluating how you make decisions. One thing it does is it also improves transparency
by giving us a full view of what it costs to do what we do. We will have a fun little exercise
we will go through here in a minute that will -- will illustrate that -- that specific point and
a few others. Priority based budgeting also represents a culture shift in the city. We are
used to looking at things from a fund level, a department level. We are all in our silos.
It's kind of an interesting shift to look at things from a citywide standpoint and that's the
question and how much does it cost to , you know, run our finances citywide, our public
records requests citywide, or we have 210 programs that represent a citywide approach
to kind of identifying and quantifying those things that we do. So -- so, with that -- I mean
that's -- that is what priority based budgeting is. It's a methodology. It's a way to help us
make decisions. We want to -- I mentioned earlier we want to make some data driven
decisions. It's one of our goals is to make better decisions using this information , have
those conversations that are productive and, you know, once we have that program
inventory and we have the prioritized list , we can, then, you know, make decisions and
have the conversations of , you know, how are we spending our time currently. Are we
allocating our time towards, you know, those programs that are contributing more to move
the needle towards our strategic goals or are we allocating them towards programs that
we are maybe spinning our wheels on or don't contribute as much towards those goals.
We have a -- we will have a view of that once we have completed this -- this second
phase, which is -- will be fun. One thing we would like to do is link our staffing reports to
our strategic goals. We will be able to evaluate the programs -- upcoming programs that
-- our projects that are coming in and say, you know, if we are building a big box store or
something, how is that going to impact our budget or how is that going to impact the
programs that we have or what programs are going to be impacted by -- by a specific
project. Something that we are kind of working on, but something we would like to do,
just, again, to provide more data, create more conversation, so we can make more
informed and better decisions, so to speak. We also like to integrate priority based
budgeting and the idea of linking our strategic goals to our budget by checking the
alignment, you know, are we aligning ourselves more towards those programs and things
that contribute towards our goals or are we not and it's a good evaluation tool to do that.
We have a -- you know, a comprehensive financial plan that, you know, is a long-term
planning tool that we can also link to this to help us not only plan what we are doing in
the current fiscal year's budget, but also on future budgets and future budget requests as
Meridian City Council Meeting Agenda December 17, 2019 – Page 13 of 504
Meridian City Council Work Session
December 3, 2019
Page 10 of 36
they come in we can evaluate all of those things and give a better understanding -- by
understanding what programs that are influenced by, you know -- whatever the budget
request is, you know, is that request one that would move the needle more , you know,
would it help improve things or would it not provide some context towards what we do.
Useful tool. We also would like to follow what we call the PBB blueprint. Have some
examples exactly what that is. One of the methodologies is looking at things from an
efficiency standpoint. Peak Academy is a great candidate. In fact, we were at a
conference last August where they did an introduction on Peak Academy, which I thought
was interesting, since I'm a trainer for that, I thought it was a fun thing to watch, but it's
one that they have integrated and adopte d into, you know, it's important to look at, you
know, those important programs that we do. Can we make them more efficient. That is
one way of freeing up resources that we could, then, allocate elsewhere to more important
projects or -- or just whatever we decide. Again having that conversation. Cost recovery
is another important consideration with this PB B blueprint. Once we understand -- you
know, we understand the cost of -- what we do and the cost and we understand the
prioritization part of it. One thing we -- after understanding, you know, the total cost of
what we do, we can, then, evaluate are we recovering what we should. Are we recovering
our costs? Are we following the policies and procedures that we have set up. It's a good
evaluation tool for that. And it's also a way to evaluate partnerships. We have some
productive conversations and partnerships with , you know, Boise and prosecution
services and there are many ways to evaluate kind of how we source what we do in those
programs. The PBB blueprint is really a methodology that allows us to do that. Now, this
next slide I really like. This is taken from our resource straight from our conference that
we took, but it shows you a few things. Let me unpack what we are looking at here. The
city of South Jordan implements priority based budgeting. They have been able to free
up 12 and a half million dollars that they are able to allocate towards other programs that
may provide -- you know, move the needle more towards what their goals and objectives
are. The way they did that is by -- there is really two methodologies -- or two categories.
You can free up and reallocate resources or you can generate new revenue. What I mean
free up and reallocate resources, you will see at the top there they were able to free up
two and a half million dollars to allocate based on the way they source d things, whether
they in sourced or outsourced, you know, looking at those and making those decisions,
having those conversations they were able to, you know, free up two and half million
dollars that way. Looking at efficiencies. Peak Academy again. And going through those
programs and making them more efficient, so we are not spending as much time wasting
time when we don't need -- when, you know, not needed. They were able to, you know,
free up to two and a half -- 2.4 million dollars that way. Service levels. They were able to
free up two and a half million dollars looking at service levels and what that means is, you
know, do we maintain the service level? Do we decrease it? If it's something that we --
isn't aligned with what we are supposed -- what we have identified as a -- as a strategic
goal or do we increase it. Again, having those productive conversations so we can make
those decisions. Obviously, when we are -- you know, the City of Meridian's version of
this will look different, but it's interesting to see what other municipalities have done. On
the generate new revenue, I mentioned earlier that we understand what it costs to do
what we do. We can evaluate, you know, how much revenue we are bringing in. Are we
charging what we are supposed to charge based upon our policies. You know, does that
Meridian City Council Meeting Agenda December 17, 2019 – Page 14 of 504
Meridian City Council Work Session
December 3, 2019
Page 11 of 36
make sense. They were able to bring in some additional revenue that way. As a result
this one they also -- you know, the last option is, you know, with taxes and rates, which is
another part of that. This -- this slide, this is from Washington county, Wisconsin. They
were able to free up 11 half million dollars. As you can see they actually cut taxes by nine
percent or 9.4 -- 9.4 million dollars, but they were still able to free up 11 and a half million
dollars in total and they can use that to apply to other programs that maybe they are not
doing or programs that they are doing that they would like to do -- be doing more of. The
same methodology here. By freeing up resources they were able to free up 5.3 million
dollars by looking at sourcing, 6.1 by efficiency looking at service levels. They were able
to evaluate their cost and their cost recovery policies and were able to improve things
from that standpoint and they were able to actually reduce, you know, the tax revenue
that's been generated or the fee revenue that's been generated. These t wo are really
good examples of what, from a future standpoint, we would like to be doing, having --
having those conversations, the methodologies that we follow.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Sorry, Brad.
Purser: Go ahead.
Milam: But do -- on those two cities, do you have any idea what their total budget is --
Purser: I don't.
Milam: -- in compared to us?
Purser: I'm not sure. I can find out for you if you like, see what the South Jordan is.
Milam: Yeah. I mean it would be just kind of interesting to see what -- how they are total
compared to us. If we could, you know, have some idea what we could possibly expect.
Purser: True.
Palmer: Madam Mayor?
Purser: Good point.
De Weerd: Mr. Palmer.
Milam: Are you looking it up?
Meridian City Council Meeting Agenda December 17, 2019 – Page 15 of 504
Meridian City Council Work Session
December 3, 2019
Page 12 of 36
Palmer: Yeah. I was looking up South Jordan. So, their population was 71,000 I think,
and if I'm reading this right it looks like their general fund budget for 19 -20 is just over 50
million -- 50 million.
Purser: So, it's comparable in size. You know, a little smaller, actually than Meridian,
so --
Milam: Smaller. Yeah.
Purser: So -- thanks, Councilman Palmer. Any other questions? I have -- I have gone
over a lot. Okay. We have a site that actually breaks down all of the programs that we
have. We have both an internal and an external site. Kind of go over -- there, we -- not
that one. Perfect. So, I mentioned earlier have over 200 programs. It's around 210
programs. Each of these programs -- we have not listed alphabetical at this point. I think
there was -- Jenny, if you want to click on one of those. We will go back to patrol. Let's
look at that one. So, we can dive into each of these and say, all right, what makes up the
-- the $53.37 -- you know, what makes it up. You have some nonpersonnel costs. That's
stuff like your operating costs, office expense, those type of things. You also have
personnel costs. We see -- we can tell how much time a person has allocated towards
that. So, if we click on that we can see, all right, we have a -- the school resource officers
have allocated -- it looks like 51. So, a small percentage of their time towards it, but you
can see who is allocating some other time to those programs. You can also see from our
revenue standpoint, you know, what makes that as well. I think it's grants. Let's click on
that. There we go. So, you can see all right. False alarm fees, rental income, and fines
and forfeiture revenue. This internal is a -- kind of an internal tool that we can use, all the
departments that have access to it, to look at, you know, how we are spending our time.
You know, does this make sense? Are we collecting the revenue that we should be or
are we not? Having those questions, we have -- you know, there is 200 -- we can walk
through this on all 200 programs that we have -- 200 plus programs. This being an internal
facing one our departments can use. We also have an external facing one that shows a
lot. We have gotten a lot of accolades and appreciation for our Village picture. A lot of
people really like it. I specifically really like it. But what we are looking at here really
shows us the results. Because we are linking our strategic plan to our budget we can
look and say, all right, how much does this specific program contribute towards arts ,
culture, and recreation or economic vibrancy, safe health, secure, strategic growth,
responsive government and the way we do that there is a cool little plot here. You can
tell by the shading that the darker the shading -- sorry -- the more it contributes towards
a specific result. In this case we are talking about arts, culture, and recreation. So,
general parks maintenance, HomeCourt, these are not final, we are still halfway through
the scoring process, so these aren't finalized, but it gives you a preview of what we are
looking at. The shading tells you how much it contributes towards their strategic goals.
So, you can look here. Parks and rec is the -- you know, they show a score on this one
program. General parks maintenance is a four. Some might be a three or two or a one.
It just shows you a grade of -- of, you know, four being it contributes most, one being it
contributes less, so to speak. The lighter the color the less it contributes. The darker the
color the more. Now, also the size of the box we are looking at indicates the size of the
Meridian City Council Meeting Agenda December 17, 2019 – Page 16 of 504
Meridian City Council Work Session
December 3, 2019
Page 13 of 36
program. So, the bigger the box the more funds that are associated with that. The smaller
the box the smaller the program. So, yeah, the size of the box, which will not change as
we look at the different priorities, but the shading will. There is just an interesting preview
on how all the programs that we have contribute from a n arts, culture, and recreation
standpoint. If we look at economic vibrancy we can say, all right, you know, the -- the
shading changes. Public Works shows up a lot there. They are an important aspect of,
you know, that -- that part of the strategic plan. You know, Fire as well. Parks are also
an important part. Again, based on the shading you can see which programs contribute
most, which contribute less, you know, citywide, across all of our programs. Safe and
secure, I think you can guess what this one will look like. So, you can see that, you know,
items like patrol or traffic, emergency response and Fire, you know, even -- even Parks,
Public Works all -- you know, the darker the shading the more it contributes, the lighter
the shading the -- the less, so to speak. Now, I do have to throw a caveat, since I'm in
Finance, we -- we have two types of programs. There are programs that our community
facing and those that are directly scored or reviewed against our strategic plan and, then,
you have programs that are internal, which are kind of governance type programs. Those
programs are -- for instance right here, we are measured against responsive government.
So, when you click on responsive government you will see that , oh, look we are kind of
-- from that aspect.
De Weerd: Well, we are glad you are important.
Purser: You know, we are not as important, but, you know, we are in the running
somehow; right? Again, it's information. It's -- it's data. It's -- it's ways to have a
conversation, to have -- make better decisions. And, finally, you know, strategic growth.
You know, what programs are most important to our strategic growth. We have patrol ,
traffic, emergency response. You can see by the shading, you know, how well they initially
have scored themselves. We are validating those scores right now in a peer review
process, which, hopefully, we will have it wrapped up soon. And so this can change a
little bit based on those results. But this is a cool preview. With that we have a little
experiment. I need a couple volunteers. Oh, there we go. Okay. Thank you, Councilman
Roberts. Council Woman Roberts. And Council Woman Milam . Thank you. So, I have
a question for you. So, you have the site that we have just been going over. You're an
expert on it now; right? There is a little search you can look at and you can -- you can
look for whatever program you want. Our goal here is to identify how much it costs to do
something. So, if somebody asks us how much does it cost to do say audit, we can say,
all right, I will give you a hint, it's in Finance. Yeah. If you can take a look and see how
much does it cost us to -- to run our audit.
Milam: It's 142,352 dollars.
Purser: That's good. Now, an interesting aspect. It may not call out specifically audit in
-- in the base budget there and when it does I think it's around 50,000 dollars. So, there
is a difference between what we are -- what we would find in the budget book and what
we find here. That difference really is made up of the time spent by -- by staff doing the
audit. Oh. Okay. So, if you looked at your screens here you can see. Total cost. Kind
Meridian City Council Meeting Agenda December 17, 2019 – Page 17 of 504
Meridian City Council Work Session
December 3, 2019
Page 14 of 36
of like we had the same thing earlier. Oh, sorry. We can see what positions were involved
with that. Again information. So, let's do -- let's do one more. I will give you -- I will give
you a head start. This one's in Parks and Rec. What about our -- our sports leagues?
How much do we spend on sports leagues? Like our adult sports leagues.
Milam: Leagues? 371,611 dollars.
Purser: There you go.
Lavoie: How are you going, Anne?
Little Roberts: I'm there.
Purser: That was really fast. That was really good. Post-it notes. Again, it provide a full
look. I mentioned transparency earlier. This is a -- this site is one that can be public
facing. We can, you know, provide this to the public and have them look at it and they
can see exactly what it costs to do these programs. Do you have a question?
Cavener: Madam Mayor? Yeah.
De Weerd: Mr. Cavener.
Cavener: Thank you, Madam Mayor. Brad, the -- as you know I have been really
fascinated with this for a long time and I'm excited that Council is getting a chance to play
with it a little bit. The part that I haven't wrapped my head around is when you -- when
you pulled up the -- the personnel time breakdown --
Purser: Right.
Cavener: -- how was that determined? We are not having employees log they worked
four hours this week on audit and eight hours on this. I mean how -- how are we coming
to that determination in terms of time?
Purser: Thank you. Madam Mayor, Councilman Cavener, appreciate that question. So,
part of the -- determining how much it costs is having everybody evaluate -- you know,
we have a list of programs in a department, this is -- this is how -- what we do in our
department. Well, they would allocate their time according to -- you know, if I spent five
percent of my time or ten percent of my time -- eight percent, you look at -- on a total
scale how much on average. It is a little subjective, but you have to think through and
evaluate how much do I spend on a given year on a specific pro gram. So, we have
everybody really in the city go through that process. Even Madam Mayor went through
that same process and went through and said, oh, you know, I think I'm three percent
here or five, I'm at ten percent here and up until we had a hundred percent of our time
allocated. Once we had the hundred percent allocation, we, then, simply -- it's just simply
a math problem where you take a salary times the percentage gives you a dollar amount
to apply to a program.
Meridian City Council Meeting Agenda December 17, 2019 – Page 18 of 504
Meridian City Council Work Session
December 3, 2019
Page 15 of 36
Cavener: Madam Mayor, follow up. How does that, then, compare -- we have some
employees -- and all employees do a great job, but some work 40 hours, there is some
employees that work 50 hours. How are we comparing if -- if you have got multi-different
employees that are working on something and somebody says, well, ten percent of my
time in a week, that's four hours, but somebody else's ten percent of time is five hours.
Purser: Right.
Cavener: Do we -- do we -- do we compare -- I just -- I want to make sure that we are
getting a good sense in terms of if we are going to start looking at that stuff , which I think
is valuable to our citizens, it's valuable to me as a Council Member, that I have got a good
sense as to what the true data is that I'm looking at. Does that make sense?
Purser: All right. Thank you, Madam Mayor, Councilman Cavener. I think the answer to
this is really -- again, we are looking at things overall from not a weekly or a monthly, but
an annual basis. So, you know, take for audit, for instance, you know, we spend several
months doing the audit, but that doesn't -- you know, all the time during those months we
may be spending 50, a hundred, 80 percent, whatever that percentage is of our time
during that time. Overall that might equal up to maybe ten, 15 percent of our time overall.
So, we do have to estimate and look at, you know, how much time overall and we -- there
is a cheat sheet. I don't have it here in the presentation. I can send it to you if you like,
but it does kind of give people kind of a rubric to look at and evaluate and say, all right,
well, you know, based on this rubric, you know, is it five percent of my time? Is it ten
percent of my time? That way they get a good estimation of , you know, how much time
they spend on a specific program. And, then, once we have looked at that and we have
looked at our cost, we, then, need to send it -- you know, do a sniff test. Does it make
sense, you know, or does that really make sense, whatever that number is and if it does,
then, great, we move on. If it doesn't, then, we reevaluate it. Again, we want useful
information, good data, so you can make, you know, the right decisions, so to speak.
Does that answer your question?
Lavoie: Madam Mayor, Councilman Cavener, or just to add on what Brad's mentioned,
you asked the question 40 hours, 60 hours, 80 hours. We take the total cost of the
employee. So, if you have a salaried employee works 50 hours a week in your example,
they still have a fixed salary. The amount of time someone allocates their time -- the
amount of time they allocate to a program still stays the same based on their assumption
and their analysis of their time associated to a program. The cost is something we
manage on an annual basis. So, if you are a 60,000 dollar a year employee, that dollar
doesn't change whether you work a hundred hours a week or 40 hours a week. So, we
are fixed on the cost factor you tell me ten percent, five percent, 20 percent. So, the cost
is always kind of a static number. You will tell me the percentage of your time allocated ,
so we apply the information you give us to the fixed 60,000 dollar annual salary. Hopefully
that helps.
De Weerd: And what the program actually costs.
Meridian City Council Meeting Agenda December 17, 2019 – Page 19 of 504
Meridian City Council Work Session
December 3, 2019
Page 16 of 36
Lavoie: Yes.
De Weerd: Based on that.
Cavener: Thank you.
Purser: Very good question.
Milam: Madam Mayor?
De Weerd: And -- and remember that -- so, every employee filled it out. Then results
were given back to the departments. They analyzed it themse lves to see if it was
appropriately allocated and -- and now this next phase they are reanalyzing all of that as
well. So, it's been a lot of different steps. And a lot of touch points to verify. Mrs. Milam.
Milam: I think that -- kind of to touch on what Councilman Cavener was talking about.
So, this is per individual employee; correct? So, not based on a position where one
person could spend more -- different time than another person doing the same thing. So,
it's individual, every employee. So, that means every time we have a turnover or a new
employee they are going through this process and at what point do they -- do they do
that?
Purser: Thank you, Madam Mayor, Councilman -- Council Woman Milam. Appreciate
that. So, we -- we really at -- yes, it is by an individual level, but it's also by position.
Every position has a position slot. So, while we might have somebody changing from one
role to the other, usually the -- the job description stays the same and I don't think we
would see a lot of change. If we did we can -- we can reallocate the time. If it turns out
in a given year as we are looking at it -- look at it that, you know, I'm actually spending
more of my time doing a different program, then, we can make that adjustment as we look
at it. So, this is something we envision being an annual process. We look at it and say,
all right, you know, last year we scored it this way or we allocated it this way. Is that still
true today? If it is, great, we move on and we are done. If it's not or we have a new
position, then, we go through that process to kind of reevaluate that. Good question. Did
that answer your question?
Milam: Yes. Thank you. Madam Mayor?
De Weerd: Mrs. Milam.
Milam: That was just to clarify. But I had a different question regarding the website. So,
when you click on one of these and you go into the tree --
Purser: Tree pot.
Milam: Tree pot. Okay. So, when you -- can you scroll down -- go -- scroll over something
that's like fairly white.
Meridian City Council Meeting Agenda December 17, 2019 – Page 20 of 504
Meridian City Council Work Session
December 3, 2019
Page 17 of 36
Purser: Look at this one.
Milam: Yeah. White.
Purser: Oh, white.
Milam: So, when you scan something white it turns really dark red, which makes it look
really important.
Purser: Uh-huh.
Milam: But that's only because you are hovering on it.
Purser: Right.
Milam: But it's really one of the lesser -- I don't know. It just seems to me if it was a
different color -- I'm going to show you -- or I don't know --
Purser: So, like if you're looking here --
Milam: It make it look -- yeah. It shows it as a darkest red as soon as you hover on it.
Purser: I think that's just because we are -- make sure you are highlighting the right
program, because when you go away from it you can see that it's no longer -- it goes back
to the -- the score based -- the color based on the way it was scored. So, in this case,
like on operations wastewater, it was scored the highest at a four, whereas you take like
HomeCourt, it was scored as a -- as a one, so to speak. Finance doesn't have a score,
because it was evaluated based on -- because it's an internal program based on the
government's -- the good government -- the responsive government.
Milam: I -- and I understand that. I guess my question is is there another way you can
highlight it -- it might be way beyond this at this point -- without it --
De Weerd: Yeah.
Milam: -- turning into more --
De Weerd: Let's kind of -- let's stay a little bit higher level. We are -- this is still a work in
process, but --
Purser: I can provide that feedback. So, you know -- good question.
Milam: I hope we understand that and it's more of a technical question, but it can -- I can
see where it can be confusing, especially if the public is using this like -- wait, all of a
sudden it's --
Meridian City Council Meeting Agenda December 17, 2019 – Page 21 of 504
Meridian City Council Work Session
December 3, 2019
Page 18 of 36
Purser: I believe the -- the reason for the change is simply, you know, to know we are
highlighting the right program is usually what it's about. When we go away from it, you
know, you can see -- let me get back into this. So, I can -- there we go. You can see, you
know, when we are not highlighting anything, you can get an idea of, you know, which
programs contribute most. Like emergency response training is, obviously, scored very
high, whereas you have this one right here, operational readiness got a score of zero on
strategic growth. So, obviously, it contributes less. I think it's just a function of just the
way they have -- they set it up to help.
Milam: Yeah. No. I understand it.
Purser: Okay.
Milam: I just was hoping there was another way you can highlight it without changing
the --
Purser: Right. At this time, yeah, I can provide that feedback, though.
Milam: Okay. Thank you.
Purser: Through the developers that do it, so -- good questions.
Milam: Madam Mayor? Sorry.
De Weerd: Mr. Cavener.
Cavener: A couple of questions. Brad, the scoring part --
Purser: Uh-huh.
Cavener: -- what's the score designed to illustrate to the public? If something is scored
one, what does that mean and what does a score of four mean?
Purser: Good -- very good question. Madam Mayor, Councilman Cavener, so there are
I think 14 different criteria that we look at when we sco re a program. So, when we look
at things from a strategic growth standpoint we have a score of a four, which means that
-- or any of the strategic -- strategic objectives, a score four indicates it contributes most
or a score of zero meaning it doesn't really contribute to the result at all. That contributes
-- so, there are, what, four of our strategic goals are scored zero to four. They also have
five other ones -- other criteria that we have. Is it mandated by statute or by city ordinance
is one that gets a score of four, if it is. If it's something -- or two or zero, what's the demand
like for it in the future. Will we see it increasing, decreasing, staying the same. What is
the reliance of the program we see is it -- is it -- what's the population is a fourth one and
cost recovery. Are we -- are we concerned with cost recovery. So, we have each one of
these criteria receives its own individual score. There is some weighting and math
Meridian City Council Meeting Agenda December 17, 2019 – Page 22 of 504
Meridian City Council Work Session
December 3, 2019
Page 19 of 36
involved that gives you an overall score that, then, allows you to evaluate a specific
program against all the other programs.
Cavener: Okay.
Purser: That might have been too far in the weeds.
Cavener: Madam Mayor. I -- I love it. I'm interested in -- I guess we are not -- I think
what you are sharing with us is the public facing version.
Purser: This is -- right.
Cavener: And one of the things that we -- we know time and time again as this body is
labels and designations mean a lot and especially to the public and what it communicates
is really really important, so, however, when this goes live, whatever we are doing to make
sure our citizens understand what does something of a four mean, versus something of
a three and whether that's how you use it or use some word to describe it, I just --
Purser: Sure.
Cavener: -- I really -- the goal is to better inform our citizens and I don't want scores to
complicate or confuse them without it delivering some benefit to them from seeing it .
De Weerd: They will have definers of what the scoring means, so that there is a reference
point and -- and certainly we hope maybe it -- it stimulates conversation.
Purser: We like that and that's why we do it. Thank you. I think -- I think -- I appreciate
the comments. You know, hopefully, you know, on the surface, looking at the shading of
the score -- of the -- each program gives you kind of a -- an immediate look of, all right,
well -- and with the definition, a darker means it contributes more, lighter less type of
thing, hopefully, that will help explain that as well, but --
Cavener: Madam Mayor, one additional question. When, approximately, is this going to
go live and when can Council get access, I guess, to the internal portion or if we are only
going to have access to the external portion? I don't know. I love this --
Purser: Sure. Right now --
Cavener: -- and I want to be able to click around --
Purser: Uh-huh.
Cavener: -- kind of like you did with us, but I don't know when we are going to be able to
do that.
Meridian City Council Meeting Agenda December 17, 2019 – Page 23 of 504
Meridian City Council Work Session
December 3, 2019
Page 20 of 36
Purser: We are still in the middle of the scoring aspect of that, so we haven't really made
a decision of when this would go live. So , anybody can look into it and click around and
explore while this conversation is -- I'm going to do that, giving you guys access to it I
think would be a good thing as well, so we can talk about when I would -- I think we would
wait until at least we have everything done.
Cavener: Yeah.
Purser: Right? So, we have everything finalized and, then, move from there.
De Weerd: Certainly this wouldn't go live until they are done. They will come back for an
update. I would imagine that they would kind of put it internal to let everyone use -- work
out any bugs --
Purser: Yeah.
De Weerd: -- and also help identif y questions that once you do launch it to the public
hopefully we have already addressed the -- identified the question, maybe an FAQ, but
work some of those -- those bugs out. And you will be the guinea pigs.
Purser: There is a tutorial when you log into it that goes over and explains kind of what
different parts of the -- the site are, how they work type of thing, which I think will help, so
-- yeah, we are learning. This is good -- good conversation. Thank you.
De Weerd: Thank you, Brad.
Purser: Oh. Sorry. One last slide. You know, PBB -- it's a culture we are trying to develop
and, you know, we are trying to give it -- people those in -- you know, have the authority,
you know, information and it's one tool in the toolbox that allows us to make decisions,
allows you and -- you know, Mayor and Council to consider, you know, what priorities are
being funded and what decisions -- decisions are being made. So, it's -- it's -- it's just a
way to start a conversation and to, you know, give another tool in the toolbox, so to speak,
so --
De Weerd: It's been a great tool to have conversations about projects and if they have
shelf lives and are they still relevant and, if not, should we still be doing it, finding those
efficiencies and the inefficiencies. So, it's -- it's a great conversation tool, as well as why
we do things and if you are looking to fund one project and you think what -- we don't
have time to do all of this, then, you start evaluating where your resources are going and
if it's netting the kind of outcomes that you are looking for. So, it's an exciting tool.
Purser: Thank you.
D. Finance Department: Quarterly Update
De Weerd: Thank you, Brad. Okay. Item 5-D under Finance with our quarterly update.
Meridian City Council Meeting Agenda December 17, 2019 – Page 24 of 504
Meridian City Council Work Session
December 3, 2019
Page 21 of 36
Lavoie: Long time no see. It's good to see you guys again. Quarterly update. It's my
November update in December for you. This is our update that will provide you
information on this particular -- a lot of property tax discussion and most of you have seen
this presentation. We do have our new council member here, so -- but he's pretty familiar
with this. I will go through this pretty quickly. If the other two council members were here
I would probably have gone a little slower, but I don't think they are here. So, I might go
through this a little quick since you guys have seen this I think four or five times. So,
again, calculate --
De Weerd: And they will have a chance to watch it by YouTube --
Lavoie: They could.
De Weerd: -- and they can slow it down if they need to.
Lavoie: They definitely could. Thank you, Mayor. So, today we are going to do Property
Tax Calculation 101. Talk about our rate history. The tax burden that we manage here at
the city. A little comparison. And, then, give you an update on our next quarterly update
in March -- in February, March. So, with that Property Tax 101. And, again, you have
seen this. We are bound by state statutes. The state actually gives us a statute and Title
63, Chapter 8, that gives the cities the authority to raise taxes by three percent. So, we
do follow the state law and we do offer you guys the opportunity to have the chance to
increase, quote, unquote, taxes by the allowable three percent and, then, there is also
Title 63, Chapter 3, that Ada county kind of manages on our behalf, which has to do with
new construction and annexation revenue. They manage that on behalf of the city. We
do not manage it, they just kind of tell us what the number is and we add it or not add it
to our tax requests for the upcoming year. So, again, just a little 101, there are two state
statutes that we must follow and I can let you know that we do follow on an annual basis.
We do have that one lever to pull, which is the three percent. Again, property tax
calculation, what is it, how is it calculated and how do we do this. So, property -- property
tax calculation is made up of four parts. You have seen this slide. It's base property --
base property taxes. This is determined by the highest approved certified amount over
the last previous three years. So, for us it's been pretty easy. It's always the previous
year. Some -- some of these cities have a higher year the two previous years. For us it's
been pretty easy to manage. It's always the last fiscal year for us. Again, base property
taxes, as I have described to you, is what I consider the revenues necessary to conduct
the business for our citizens today. So , we have approved the budget for 2020. Your
departments are managing that budget and that is now known as our base budget. For
fiscal '21, if no new growth, no new population, no new everything, if everything stayed
true and the world stood still, that base property tax would cover the necessary expenses
to continue the services that we do today, because that's what we have determined that's
what we need. Well, unfortunately, we don't live in a city that stands still, we are in a
constant growth method. So, we have other revenue sources that help us meet those
needs and those are going to be the three percent allowable. I have always promoted to
you this is our cost of doing business. Again, if the world stood still, but benefits went up,
fuels and gasoline went up, I need some way to pay for those, because my base revenue
Meridian City Council Meeting Agenda December 17, 2019 – Page 25 of 504
Meridian City Council Work Session
December 3, 2019
Page 22 of 36
didn't change. This allows me to pay for the higher gas prices, the higher medical prices,
the higher cell phone prices and things like that. So, this is my cost of doing business.
Again, if the world stood still we would not have new construction, but since we are in a
high development time period, new construction is given to us by Ada county. They allow
us to have additional revenue paid -- to pay for the growth needs. So, again, we would
not have the revenue if we didn't have the growth. So, we will use this revenue source to
pay for the needs to meet our new growth demands and the same thing with annexation,
again, if we had no growth we would have no revenue . When this gets in our city over
the last ten years or 20 years we have been growing a lot, we have annexation revenue
that's going to cover the new growth demands on Police, Fire and Parks and so forth. So,
we use that money to pay for the growth requests. So, again, we break down our budget
-- property tax budget into three -- into these four columns. Base budget covers what we
are doing today. Can we make sure we are providing the services tomorrow for what we
do today. Three percent is our cost of doing business. Make sure we cover those
increases in inflation. New construction and annexation is the new growth. That's the
additional monies that we are getting to cover the new demands placed upon the city on
an annual basis. So, that is Property Tax 101 on how it's built. The question is how does
Ada county manage and calculate the property tax levy for us. They take our total
requested property tax request, then, they divide that by the total value of the City of
Meridian for all property above the ground and that comes to the total levy rate for the
City of Meridian by itself. So, if we put that with the actual data that we have for fiscal
year 2020, we had requested from the Council -- or not Council. I apologize. You guys
requested from the -- the state and the county 36.3 million. Ada county informed us that
they had 11.7 billion dollars' worth of property in the City of Meridian. You divide the two
numbers that, gets you .003. So, they do all the math for us. We only supply the property
tax value, they do the other parts for us, and here is your Levy rate comparison since
2011 and you can see for the last eight years in a row the lev y rate has gone down. If
Joe Borton was here he would have said it's because of him, ever since he's been here
it's gone down, but he's not here to defend himself, so I will say it for him. So, with that,
Joe -- or not Joe -- but the levy rate has gone down eight years in a row, which is pretty
awesome. We are at -- we are almost at sub three. The last time we were at three was
in 2008. Next year I guarantee you will be below three percent -- the .003. We are super
close. You can see how close we were to breaking the three number. But it's been since
2008 since we have been under three. Next year no doubt we will be under three for the
levy rate for our citizens, which is pretty awesome. So, that's the Property Tax 101, how
we calculate it, how we get there. Levy rate history. This is our base property tax request
since 2008. Again, it increases every year. This incredible growth that we have had here
at the City of Meridian. Allowable increase in property taxes is that one lever we have to
pull. It's your three percent. You can see a few blanks in there in 2011 and '12. This
Council did elect not to take any percentage of the three percent allowable and you can
see last year's revenue adjustment with that. New construction. So, Ada county
determines this amount. We have no real influence on this, other than approving projects
that you guys approve on a weekly basis from the community development -- economic
development world. And, then, the same thing with annexation. These are the projects
proposed to you. If you wish to annex them into the city we get a revenue source from
those decisions that you guys make annually and you put it all together, you can see that
Meridian City Council Meeting Agenda December 17, 2019 – Page 26 of 504
Meridian City Council Work Session
December 3, 2019
Page 23 of 36
the base property tax is by far the majority of our revenue source on the property tax
income. Fiscal Year 2020 is currently sitting at 36.37 million dollars for property tax.
Questions are always asked every year of how often do we take the three percent and
how often do we not. There is your answer. Two years we did not, in 2011 and '12. You
can see a two percent in '17 and last year's 1.5. I do want to ask you to take note what
happened in '11 and '12. Again, we did not take the property taxes in '11 and '12. In the
years before that we took the three percent every single year. I'm going to reference that
comment here in a section -- second, but if you can remember that, that would be
awesome. This is your property tax burden slide. So , where does our property tax come
from? That is what this slide answers. You can see a majority of it is residential and the
second leading revenue generator is commercial. Another way to look at it is this way,
67.9 percent of your revenue comes from property tax, the residential version, and, then,
the rest. And the next largest portion of 25 percent is from commercial. And, then, a lot
of little ones in the middle. So, again, we are still heavily -- heavy, heavy on the residential
side. You can see historically we have always been that way and I know we are making
some changes in the next few years with some great commercial projects coming on. We
will see what the burden does. Does it shift? Again, we will find out and we will report
that to you every single -- every single year for you. General fund tax levy comparison.
This is something we do every May of 2019. I don't have the latest data until next May
-- or this coming May. But what this does is this shows you the General Fund levy rate
as compared to the cities that we compare against. You can see that we are the third
lowest in the comparison. You can see your neighboring city Boise's -- in May 2019 it
was a little over six. We are a little over three. So, they are twice as high as us in the
levy rate. You see Mountain Home is larger and Eagle and Kuna are a little bit lower than
us. We manual -- we analyze this every single year to see how we are doing, compared
to our fellow neighboring agencies. The questions have been asked of me, well, are you
comparing apples to apples. It's nearly impossible to do apples to apples, but, you know,
it's about as close as I can get. This slide is the information that tells you -- or shows you
what we are trying to compare against. If you notice that the City of Meridian has one
levy rate and that is accurate. We only have one levy rate compared to the City of Boise
has two distinct levy rates they charge their citizens. I think Caldwell has seven and
Pocatello has nine. Again, each city can choose how many levy rates they want. You
might notice that Caldwell has seven of them. They have a recreation and they have
streets. You know, we, obviously, don't have streets, we have Ada county. But the slide
before this was a comparison of that shaded area right in the middle. I tried to compare
apples to apples as close as I could. Boise airpor t is the enterprise fund, so they don't
have a levy rate for airports in Boise. But we tried to show general fund to general fund
to general fund. This is the closest apples to apples analysis I can do for you. Again, we
include everything in ours. Some agencies have recreation separate, so they actually
have to add even more to their general fund. So, this is a -- just a report for you to try to
show the best we could an apples-to-apples approach on what the general fund levy rate
looks like from city to city in our analysis. And, then, another way to look at it is if Mr.
Palmer had a 200,000 dollar home in each one of these cities, this is how much property
taxes he would pay in each one of these cities for his 200 ,000 dollar home with the tax
exemption pulled out of it and you can see the City of Meridian is doing very well
compared to the other cities. If Mr. Palmer had a house in every single one of these cities,
Meridian City Council Meeting Agenda December 17, 2019 – Page 27 of 504
Meridian City Council Work Session
December 3, 2019
Page 24 of 36
as a comparative analysis for you, again, just looking at the general fund line, not looking
at the total line, it would be much, much larger gap, because we would add zero extra
levy rates to ours, because we only have one. Pocatello would add eight more data points
to theirs. So, again, this is the best I could do from an apples-to-apples comparison.
Question over here, Luke? I see some thoughts going on over there.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Thanks, Todd. And not thoughts, just more -- if we really want to do -- make a
true apples-to-apples comparison, your point is correct, the City of Meridian -- we have
got one levy rate, but our citizens -- we don't have a municipal cemetery district, but most
of us who live in Meridian pay into the Meridian Cemetery District. It's not ran by the city.
And I think that it would be beneficial as we continue this conversation that we do take us
-- oh, I will give you -- there you are. You are -- you are -- you are ahead of me. But,
Madam Mayor, to this point.
Lavoie: Or you're ahead of me.
Cavener: I'm -- I'm always behind the Finance Department. Happily to be behind the
Finance Department. It would be beneficial to take this and compare it with some other
municipalities, because there are some communities that they have their own levy rate
for a service that is offered by another taxing district. I think it gives a more holistic picture,
especially for our new council members, I think that is a more apples-to-apples
comparison as we head down the road.
Lavoie: Yeah. Madam Mayor, Councilman Cavener, we can definitely do that if you wish.
We don't do the fully loaded labor rates by every district, because every district kind of
manages it, but to answer your question, Luke, you are correct, this data I have previously
shown you is City of Meridian only. We only represent 28.52 percent of the common
house in the City of Meridian. So, you know, for us to say that, hey, we can lower your
taxes or we will never raise your taxes, is an impossible statement to make by anybody,
because we only represent 28.52 percent. Yeah, we can take -- not take the three
percent, but if the other 62 percent or 72 percent of the agencies raise their rates, well,
you have just now falsely stated that you won't raise their taxes, because they actually
raised your taxes. So, it's nearly impossible for us to ever say that we cannot raise or
lower your taxes, because we only represent 28.52 percent. If you go Boise I think Boise
represents 40 percent of their levy rate. If you go to Pocatello it's even higher. So, every
district and every house is going to be a little different. I hear what you're saying, Cavener,
but -- I mean this is the best we can do if we can do the analysis, but we just want to use
this slide to inform you and everybody that, you know, we only make up 28.5 percent --
two percent of your total levy rate. Seventy-two percent is controlled by somebody else.
And we are doing the best we can. The levy rate did go down eight years in a row, as
you saw. At the end of the day Ada county has a bigger influence on -- if you pay more
taxes or not and the next few slides are going to support that argument and explain to
Meridian City Council Meeting Agenda December 17, 2019 – Page 28 of 504
Meridian City Council Work Session
December 3, 2019
Page 25 of 36
you how that works. We do track six homes here at the city. We have tracked them for
-- we have been tracking since 2000. This is just the current rise of the six homes that
we track right now. This is the current average of the property taxes paid annually by the
six homes. Again, this is an average, a little over 700 bucks or 58 dollars a month or --
so, you can pay that to your monthly dues or your -- you know, your cell phone bill or
whatnot. You're paying 58 dollars a month to live here in the City of Meridian. If you
remember back in that slide I stated that you did not take the three percent in 2011 and
'12, but you can see that property taxes went up in 2011 and '12 on average. In the years
2007, 2008, 2009 you took your full three percent, but the taxes went down. Again,
completely counterintuitive. I know. Because Ada county has the largest influence on
property tax paid than we do. Again, you raise taxes, taxes went down in those four years.
You didn't take taxes, the taxes went up in those two years. So, again, please, don't think
that taking the three percent you have a direct influence on whether or not the property
taxes will go up. This is an example of that. Ada county has a much larger influence on
their valuation. We had one house that actually paid less taxes in '15, '16 and '17,
because of the valuation that Ada county conducted on their home. Again, they -- even
though we did the same thing to the other five homes. So, again, it really just comes
down to Ada county and how they value your home at the end of the day. Again -- so, I
just wanted to share this, that we represent 28.52 percent of your total tax bill. Ada county
has a larger influence on what you pay for in your home taxes . I'm a taxpayer, just like
you guys. I want to pay less in taxes, but Ada county has a larger influence on that. You
know, it's a good thing to have your house go up, again, it's a great thing. So, again, just
information for you on how property taxes work 101. This is a quick slide of what property
taxes make up from the general fund. It makes up 58 percent. You only have one little
lever in that entire bucket. That's the three percent. Everything else is controlled by the
state or the county. If you add up intergovernmental and property tax that's 74 percent of
our General Fund revenue and of that you have a small influence of three percentage'ish
of the allowable tax. So, let's make sure I manage the revenues correctly, because it
influences not today, but also tomorrow's council, because it's going to compound and
impact them. So, again, just a request, just a reminder that we need to manage our
property taxes the best we can, because we have nothing really else to lean on. As you
can see everything else is controlled by somebody else. So, let's just make sure we
always have a good discussion about prop erty taxes. A quick recap of what we have
done and, then, where I'm going to go on our next quarterly meeting, which is our annual
updates from the previous fiscal years audit report, changes the fund balance and your
top revenues and expenses. Hopefully that wasn't too fast. I know time is ticking behind
me, so I want to allow for any questions and I apologize for the quickness, but I know you
guys are short on time.
De Weerd: Thank you, Todd. Council, any questions?
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Meridian City Council Meeting Agenda December 17, 2019 – Page 29 of 504
Meridian City Council Work Session
December 3, 2019
Page 26 of 36
Milam: I have a question and if you don't know the answer right now you can maybe e -
mail us, but most of your slides referred back to 2008'ish, except for the levy rate -- started
at like 2011 and I'm curious, because what happens in a recession -- so, now we have
got a big budget and we have a recession, then, the values of the property go down, so
the levy rate goes up.
Lavoie: You got it. That's perfect.
Milam: And so I'm curious what the levy rate was. The budget was a lot smaller back
then as well, but what the levy rate was in like '09 and '10. Just to kind of see that --
because I wanted to see that curve, but on that one it started a little later.
Lavoie: Madam Mayor, just -- I will be happy to send that e-mail out to you tonight. We
have the graph, we will go back --
Milam: No hurry, Todd.
Lavoie: We already have it, so we will send it off to you. We have it from beginning of
time. You will see it, it goes up and down, up and down.
Milam: Yeah.
Lavoie: Yeah. You got it.
Milam: So, if there was a recession now -- next year and I guess it would depend on how
bad it got, too.
De Weerd: I believe we were under three a couple of those years. Yeah.
Lavoie: 2008 was the last time we were under three. So, it's been quite a while.
Milam: Yeah. Okay.
Lavoie: It's been quite a while.
Milam: Okay. Thanks, Todd.
Lavoie: I appreciate the question.
E. Finance Department: Update of City Policies [Action Item]
De Weerd: Okay. Thank you, Todd. I guess now we will launch into your policy
discussion.
Lavoie: Madam Mayor, Members of Council, good to see you guys again. Policy update.
I will make this quick. Promise not as many slides. So, today's agenda, I'm looking to
Meridian City Council Meeting Agenda December 17, 2019 – Page 30 of 504
Meridian City Council Work Session
December 3, 2019
Page 27 of 36
present to you a change to our ordinance 1.9 -- Title 1, Chapter 9. I'm going to give you
a proposal. Show you what it currently reads as. Give you a current list of policies that
are inside the current existing ordinance and, then, give you a recommendation on our
behalf of what we would like to see the ordinance read for your behalf. You should have
all the documents, we sent them out a month ago, that states everything.
De Weerd: And we are at ten minutes to 6:00.
Lavoie: I'm making this quick.
De Weerd: Okay.
Lavoie: So, current Title 9 -- or Title 1, Chapter 9, there is Section 1.91, which is
definitions. Just let you know the current one has one definition in it. 1.92 says its
investments. It contains audit approaches and contains a bunch of definitions. 1.9.3 is
budget policy contains definitions, procedures, and fund management. We don't think
that's a good representation of what Title 1, Chapter 9, should be, so we are proposing to
you that Title 1, Chapter 9, be changed to what's in the blue section. 1.9.1 would be a
general provisions, which gives you the compliance and the adoption statements. So, it
kind of gives the authority who can approve the policies set forth -- set into this ordinance.
1.9.2, again, is the actual people who can actually authority -- the authority figures, which
are going to be you guys, City Council, at the end of the day for these particular policies
and 1.9.3 is actually a list of policies that we would like for you guys to recognize as City
of Meridian financial management policies.
De Weerd: Todd? Hold on. Just let the record note that Councilman Borton has joined
us. Thank you. I was waiting for you to take a breath.
Lavoie: Sorry about that. Trying to get through for you.
Cavener: Take your time, Todd. This is important stuff. Don't feel the need to rush.
Lavoie: Eight minutes.
Cavener: Take as much time as you need.
Lavoie: So, with that -- appreciate that, Luke. The current policy, Ordinance 1.9, has one
policy in it. The budget. We are recommending that 1.9 -- Title 1, Chapter 9, actually has
eight policies. That's our recommendation to you. The policies in detail have been
provided to you. The policies -- our best practices, as Brad mentioned earlier by the
general -- the Finance Officers Association, best practices that we have been conducting
here at the city for years, we are now documenting our best practices in a -- in a formal
policy item. We have reviewed these. We had two Council Members help review these
policies that are in front of you today. We had one external audit in Eide Bailly. They
reviewed every -- all of these as well. We had two Legal Department employees help
review all these. We had two external departments. We had city of Boise and ACHD
Meridian City Council Meeting Agenda December 17, 2019 – Page 31 of 504
Meridian City Council Work Session
December 3, 2019
Page 28 of 36
have worked with their finance department team members to review these as well. We
had five internal Finance Department members and we provided the Mayor and the
department directors for a comment period on these -- on these policies as well. I know
the time is here. I apologize. I went through them super, super fast. There is some action
I'm looking for from you guys. The action is are you okay with changing Title 1, Chapter
9, as proposed, taking it from what it was to where we want to go. If the action is, yes,
you are okay with this, I will have Legal draft up the official ordinance change for your
consideration next week. But with that I would stand for any question on any of the
policies that you have a question about as presented.
De Weerd: Questions for Todd?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Todd appreciate your involvement in the process. Good work on you and your
team. If there aren't any questions I'm happy to move that we approve the Finance update
to the city policies as presented by the CFO and to bring it back next week.
De Weerd: By resolution.
Cavener: By resolution. Thank you, Madam Mayor.
Milam: Second.
De Weerd: Okay. I have a motion and a second to adopt the policies as presented,
bringing it back in resolution form. I think we can do a roll call and next week do the -- do
I need to do a roll call?
Nary: Madam Mayor, you don't need to do a roll call today, but we will bring back both
the resolution and the ordinance for next week's agenda.
De Weerd: Okay. Thank you. Well, then, the motion is to bring this back -- approve the
policies as presented, bring it back in ordinance and resolution form. All those in favor
say aye. Any opposed? Good job.
MOTION CARRIED: ALL AYES.
Lavoie: Thank you guys. Sorry for the speedy presentation, but I appreciate it. Thank
you.
De Weerd: Thank you. This -- the -- 5-G will be on our regular agenda. We also listed it
on that.
F. Community Development (Continued from November 26, 2019):
Meridian City Council Meeting Agenda December 17, 2019 – Page 32 of 504
Meridian City Council Work Session
December 3, 2019
Page 29 of 36
Shared Vehicles - Review Draft Request for Proposals,
Agreement Terms, and Timeline [Action Item]
De Weerd: Council, do you -- do you want to listen to 5-F right now as well? If so I will
turn this over to Cameron or Keith.
Arial: Madam Mayor, Members of the Council, good to be with you. I am standing in a
little bit tonight. Caleb's not feeling well and was hopeful to be here , but is unable. But
wanted to just make sure we are capturing any additional information that you had and
particularly turn this over to Keith to give you a little bit of an update on -- on where we
are with the rideshare proposal. So, turn that over to Keith.
De Weerd: Thanks, Cameron.
Watts: All right. Thanks, Cameron. What I have done is just massaged our draft RFP a
little bit further. I'm really here today to get further direction from you folks. We did have
a couple of areas that were not set on last time we were here. The first one that I will
bring up is the fee schedule. We didn't come up with a solid fee schedule. Looking to
Council for direction up, down.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Keith, do you want us to take these one by one?
Watts: Yeah. I think that would probably be -- I have four bullet points that I want to hit
and I think that would be best.
Cavener: So, Madam Mayor, Council, Keith and I talked a little bit about this before the
meeting and I know that there was a recommendation I think maybe from Caleb , Emily,
and Keith to lower the amount from 25 to 12 five; is that correct?
Watts: Twelve thousand.
Cavener: Twelve thousand --
Watts: Yeah.
Cavener: -- thousand dollars a month.
Watts: Yeah.
Cavener: The comments that I shared with Keith I will share with you is we were talking
a lot about fee recovery and cost recovery and to me I want to make sure whatever we
are charging the operator recovers the cost of us operating the program. It sounds like
Meridian City Council Meeting Agenda December 17, 2019 – Page 33 of 504
Meridian City Council Work Session
December 3, 2019
Page 30 of 36
we don't have a good sense as to -- if lowering it would recapture that cost and so I'm not
supportive of lowering it until we have a cost that we can say whether it's a dollar less or
a dollar more, however much. Until we can say this is what we think the cost is for us to
operate the program I'm not supportive of lowering it and I shared that with Keith. I will
share that with you. The argument could be made by lowering it it might invite more
participation in the RFP process. It may or may not. We had two that participated last
time when it was at the -- the 25,000. So, I guess my suggestion would be to keep it as
is.
Watts: Any other --
De Weerd: Okay. I don't hear any other comments, so --
Watts: Okay. The other -- or the next one that I have that was to either share for the --
for the proposers to share their efforts in keeping underaged or unlicensed riders off the
scooters. I know Councilman Milam had brought up that she didn't believe that any of
them could actually force -- which there is no -- no way for them to control to guarantee
that that can happen, but what efforts do the individual proposers take in trying to keep
underage or unlicensed riders off of the scooters, whether that be through training,
community outreach, whatever systems they have in place and if we -- if -- if Council is
interested I will include that in the RFP and also include in the -- a point score for that as
an actual criteria. I think it is -- from being a part of it last year I think it would be in our
best interest to do so.
De Weerd: I think that would be helpful.
Watts: All right. I also added a spot under the franchise premises that excludes The
Village. We -- we list what our franchise prices are. We did hear from Bird that said they
may not be interested if The Village is off the table. We don't control that. So, I added a
little bit of language that states that The Village is not included in the city's franchise
premises and it would be up to the individual proposer to negotiate an agreement if they
could with The Village, but we cannot guarantee that.
Milam: Madam Mayor?
De Weerd: And that would be the same with any of those destinations , like Roaring
Springs and -- so, if it's privately owned that's up to them to negotiate. Mrs. Milam.
Milam: Well, I just don't understand why that is such an issue for them. I agree with what
you are saying, but Kleiner Park is right there. I think just line up a hundred of them at
Kleiner Park and people can go walk across the street. I mean it gets you to The Village.
Watts: It's just a statement that they had made.
Milam: I was going to say, given that --
Meridian City Council Meeting Agenda December 17, 2019 – Page 34 of 504
Meridian City Council Work Session
December 3, 2019
Page 31 of 36
Watts: I'm sure they are well aware that --
De Weerd: I don't -- I don't think we need to give suggestions.
Watts: And, then, the other key point that I have this number of scooters. Minimum and
maximum. I know we didn't settle on anything. Some didn't want to give a minimum. Let
the market dictate. The only problem is we could get a vendor who was successful and ,
then, deploys none. Or somebody wants to deploy 500 when a hundred is necessary.
So, I think we need some type of guideline in our RFP and what I'm really saying is in our
contract. So, in our RFP, like we said before, we have the RFP, which is the solicitation
information and the second half of the RFP that we send out isn't a sample contract s and
we -- I want them to know what they will be present -- or proposing against. What we --
what we required of them when we do move forward into negotiations , so we don't have
to start from scratch in negotiations. They have an idea of what we are looking for.
De Weerd: I think -- unless anyone has issues, I think we are in agreement with what you
have proposed.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: I actually -- that was the thing that I did have an issue with is the maximum,
because we don't know if we are going to have one vendor or two and so I think putting
that maximum in the RFP, you could be really hindering their business as well. So, if the
-- if the need calls for 400 and they have a maximum in their contract of 200, and -- and
there is one vendor -- you understand where I'm going with it? So, I -- I think that that
could really -- really kind of cripple a business.
Watts: The way -- Councilman Milam and Council Members, the way it is structured right
now in the agreement is they have a minimum of a hundred and that the city has stated
a maximum of 500. If you want to make that a thousand -- whatever -- we put a maximum
that we want allowable within the city and, then, the -- each vendor may request increases
and there is an increase schedule when they can actually ask for the increase and how
many and if one vendor does the increase and maximizes the city out, then, that would
be their right. The other vendor would not be able to, because we would have maxed out
the number of scooters on the -- on the city streets, so --
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Yeah. I agree with you -- with that and what our city maximum -- at a higher
number like that, but what I read in the sample contract was a low number. Like it was --
it was really low, so --
Meridian City Council Meeting Agenda December 17, 2019 – Page 35 of 504
Meridian City Council Work Session
December 3, 2019
Page 32 of 36
Watts: I would have to take a look. I thought we would start with 500 -- I thought was our
minimum that --
Milam: It was like a minimum of a hundred and a maximum of 200 or something like that.
What was in the -- on the --
Watts: Yeah. We bumped back and forth, because --
Milam: As long as it's not low.
Watts: -- we hadn't had direction, so -- I would just like to have clear direction from Council
on what you would like to see.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: To that point the 150 being a cap, I think a prior -- or user this year didn't get to
that.
Watts: No.
Borton: So, if they -- if there were any change I would get rid of the minimum. If they
make their business decision that ten scooters is really all they want to have out there,
then, why deny them that. It makes more sense than having scooters that aren't being
utilized sitting in a sidewalk. If they are utilized they will certainly provide scooters and if
they are not what's the point of having them out there. That's letting the business
determine what's the most profitable way to operate.
Arial: Madam Mayor, if I might, just a comment to the minimum. I think if we anticipate a
low minimum, say ten scooters, I think, then, we get to a point of the viability of the
program in general. You know, do we -- you know, I know we don't want to say, hey, no,
we don't want this or we do or we don't, but at what expense and at what time do we as
-- as staff put to something that is only providing ten scooters on our -- on our city streets.
So, I would just maybe put that out as a philosophical.
Borton: Okay. And to that point I did -- if there is ten scooters deployed and ten are being
ridden or there is a hundred scooters deployed and ten are being ridden, I think that's the
same thing and the former is better.
Watts: Councilman -- oh. Councilman Borton, Council Members, Madam Mayor, the
other thing I would like to point out -- when we had one vendor last year, it could be a --
a strategic move for a vendor to just lock down the City of Meridian and not deploy
anything. They have won by keeping competitors from moving into the system -- into the
city and not been at any expense and I have -- that sentiment's been talked about by
Meridian City Council Meeting Agenda December 17, 2019 – Page 36 of 504
Meridian City Council Work Session
December 3, 2019
Page 33 of 36
more than myself I know and other areas as well. So, that's just a consideration,
something to think about.
Cavener: Madam Mayor? I think --
De Weerd: Mr. Cavener.
Cavener: If I recall, that was the reason why we last established a minimum threshold
was that we didn't want to have a n operator in name only that wasn't operating. Now, I
guess my belief is that if a vendor is going to fork out 25,000 dollars in a fee to be able to
operate here, they are going to do their best to make sure that it pencils out for them. I
could be wrong, though.
De Weerd: Okay. So, staff is looking for direction.
Watts: Yeah. I guess I will -- I will just make this statement. There was some of you that
were for, some of you were against issuing the RFP. The feasibility. So, I would like, you
know, clear direction on how you would like us to move forward.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Keith, is it your recommendation the draft in front of us, which says: As to each
franchisee -- franchisee, at least one hundred, no more than 150, highlighted in yellow I
think in the -- in the packet, so -- based upon last year's program is that the
recommendation of how to go forward this next year?
Watts: I think the last discussion with our group would be for the deployment and minimum
and to maintain a hundred, no more than 150 at -- at the beginning. If -- if we want to
move to 500 to give them the ability, they are going to have to do it in increments, as it
states in the -- in the contract portion of the RFP. I don't know if you want -- you know, if
they find out it's viable I wouldn't want to restrict them.
De Weerd: Okay.
Milam: Right.
Watts: And very much like some of you have mentioned, I think the market dictates that.
If we are going to move forward with this program I would let the market dictate what's
profitable for them. But I would like --
De Weerd: But at least you are kept in the loop of information --
Watts: Correct.
Meridian City Council Meeting Agenda December 17, 2019 – Page 37 of 504
Meridian City Council Work Session
December 3, 2019
Page 34 of 36
De Weerd: -- so that they would come back to Council for that increase.
Arial: And in speaking directly to that, Madam Mayor -- Joe, it's the -- the increase -- item
two, the increases is up to 500. So, they would do it in increments.
Borton: Okay.
Arial: As -- as has been described.
Milam: Madam Mayor?
De Weerd: Mrs. Milam.
Milam: Yeah. The 500 sounds good. I think that -- read carefully where that says that
150, because if we all read it the same way, then, the respective companies are going to
read it the same way, too, possibly and if they are going to be maxed out at 150, why
even bother submitting an RFP, so --
Watts: Yeah. I would -- I will make sure -- I will read through and make sure it makes
sense to myself and to Caleb and Emily before we send this out. Another thing that I will
throw out there -- I will offer, if we are going to go through with this I would recommend
having a pre-proposal conference, letting vendors come in after they get the RFP and ask
questions before they propose.
Milam: Great.
De Weerd: That's a great idea.
Milam: Thank you for your work.
Cavener: So, Madam Mayor?
Cavener: Mr. Cavener.
Cavener: Do you feel like you have got the right response to the questions that you came
with tonight in terms of how to best move forward?
Watts: I think so. I think between that -- the committee that's working on this, we can get
this ironed out and -- and on the street within probably another two weeks.
Cavener: Madam Mayor, I guess a question for you or staff or Legal. Can we issue
direction to issue the RFP and to encompass the comments that we shared here tonight
and staff will be able to move forward?
De Weerd: That would be awesome.
Meridian City Council Meeting Agenda December 17, 2019 – Page 38 of 504
Meridian City Council Work Session
December 3, 2019
Page 35 of 36
Cavener: So, Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Losing my voice, so I will -- this might be my last one of the night. I move that
we direct staff to issue the RFP to encompass the comments heard amongst the Council
tonight and to schedule a pre-meeting with potential vendors to get any questions
answered.
Milam: Second.
De Weerd: And since you went by those details one at a time you are clear with what
those details are?
Watts: Yes, ma'am, I believe so.
De Weerd: Okay. I just want to verify. Okay. I have a motion and a second to move this
forward and the timeline on this, Keith?
Watts: I would say that we could have the RFP -- we can get this ad into the newspaper
this Friday, so it will advertise next Friday.
De Weerd: Okay.
Watts: And, then, follow our schedule that we had in the draft.
De Weerd: Okay. All those in favor say aye. Any opposed? Okay.
MOTION CARRIED: ALL AYES.
De Weerd: Thank you. And thank you for going through it item by item and -- and fully
vetting those.
Watts: Thank you.
De Weerd: We appreciate your recommendations, too.
Milam: Madam Mayor?
De Weerd: Yes.
Milam: If you need any clarification there is a YouTube video in --
G. Legal Department and Clerk's Office: Discussion Regarding
Timeline for Alcohol Sales License Renewals
Meridian City Council Meeting Agenda December 17, 2019 – Page 39 of 504
Meridian City Council Work Session
December 3, 2019
Page 36 of 36
De Weerd: Just -- yeah. Okay. I would -- the last item we also have posted on the regular
meeting agenda, so at this point I would entertain a motion to adjourn our work session.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we adjourn.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn our work session. All those in favor
say aye. All ayes. Motion carried.
MOTION CARRIED: ALLAYES.
MEETING ADJOURNED AT 6:08 P.M.
(AUDIO RE LE OF THESE PROCEEDING rG-S) r� /��
�/—/�9
MAYOR TAMMY DE WEERD DATE APPROVED
ATTEST:
G&PORA
GN
By Adrienne therly, Deputy Clerk
n
Z �� O
cE IDIAN*,--,DAHO
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 A
Item Title: Approve Minutes of November 19, 2019 City Council Work
Session
Meeting Notes:
M"
I TEM SHEET
C ouncil Agenda I tem - 3.A .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Appr ove M inutes of November 19, 2019 City C ouncil Work Session
AT TAC HM E NT S:
Description Type Upload D ate
Meeting Minutes Minutes 12/2/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 3 of 296
Meridian City Council
November 19, 2019
Page 21 of 21
De Weerd: Thank you, Stephany. Yes. Well done. Any questions from Council? Okay.
Galbreaith: Thank you.
De Weerd: Thank you. If there is no questions, do I have a motion?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve the budget amendment for the amount of 4,250 dollars
for the Office of Highway Safety mini -grant.
Bernt: Second.
De Weerd: I have a motion and a second to approve Item 5-D. If there is no discussion,
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: We are at the end of our work session agenda. Do I have a motion to adjourn?
Borton: I move we adjourn.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:23 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TA
ATTEST:
E WEERD
CHRIS JOH�S'- CITY C4F.RK
�jy-R,e\►, ���r1 ul � liU uz.-� �cU l , lJ �`.�
12- / 3 %_L_
DATE APPROVED
CYly')r w
IDIAN
SHO
S'PA ��/
EIDIAN,*--
I DAJ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 B
Item Title: Approve Minutes of November 19, 2019 City Council Regular
Meeting
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.B .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Appr ove M inutes of November 19, 2019 City C ouncil Regular M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Meeting Minutes Minutes 12/2/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 25 of 296
Meridian City Council
November 19, 2019
Page 88 of 88
De Weerd: We are still meeting.
Johnson: Would you like that again, Madam Mayor?
De Weerd: No. I heard it. Council, if there is no further information you need on this,
would entertain a motion to approve this ordinance.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener. Thank you so much for being president.
Cavener: No problem. I didn't know if we wanted to be here all night. Have a slumber
party. I move that we approve Ordinance No. 19-1861 with suspension of rules.
Little Roberts: Second.
De Weerd: Have a motion and a second to approve Item 8-A. Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 9: Future Meeting Topics
De Weerd: Anything under Item 9? This is where I really would like --
Palmer: Madam Mayor?
De Weerd: Mr. Palmer.
Palmer: I move we adjourn.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 11:15 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
MAYOR TA DE WEERD DATE APPROVED
ATTEST: O�Q0RpSED AUGof
GST�
CHRIS JOH SO - CITY C E K ��
�.�Y[ E�,iIIDIAN�-
( j c ieX�ne ecL l�rl DeC'�Cr� IDAHO ,
SEAL
�/rE IDIZ IAN.,+ --
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 C
Item Title: Bicentennial Farm Subdivision #2 Sanitary Sewer Easement
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.C .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Bicentennial F arm Subdivision #2 S anitary S ewer E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement E xhibit 11/27/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 114 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121597
BOISE IDAHO Pgs=5 HEATHER LUTHER 12/04/2019 12:44 PM
CITY OF MERIDIAN, IDAHO NO FEE
Project Nome (Subdivislon)-
Sanitary Servet• Easement Number:
Identify this Easement by sequential number if Project
contains more than one sanitary sewer easement.
( See Instructions for additional information).
SANITARY SEWER EASEMENT
THIS Easement Agreement, made this 15111 day of QW \1
, , 201'3—between 7o N � —YD U -
('Grantor'), and the City of Meridian, an Idaho Municipal Corporation ("Grantee");
WHEREAS, the Grantor desires to provide a sanitary sewer right-of-way across the premises
and property hereinafter particularly bounded and described; and
WHEREAS, the sanitary sewer is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of sanitary sewer
over and across the following described property:
(SEE ATTACHED EXHIBITS A and B)
The easement hereby granted is for the purpose of construction and operation of sanitary
sewer their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all times.
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, its
successors and assigns forever.
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
THE GRANTOR covenants and agrees that Grantor will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein.
Sanitary Sewer Easement REV. 05/31/19
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
1
6
o
f
2
9
6
GRANTEE: CITY OF MERIDIAN
A
EDA
�Cify O
of
� IDAHO
SEAL/
Attest by Chris 4ohnsTh, City CV=
Pd�� l�ea�trI ,D��diete
401` blift) 64 6e -y L
STATE OF IDAHO, )
: ss.
County of Ada )
This record was acknowledged before me on 1'4-3-M (date) by Tammy de Weerd
and 3ehnson on behalf of the City of Meridian, in their capacities as Mayor and City
Clerk, respectively. t�, J t `I e tl t1� l,; e" w ' 1' ,I , D -e -V U+, 0'1O'
('X ALk I J
CHARLENE WAY Notary Signature
COMMISSION 067390 My Commission Expires: 3 - a U �D`
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28/22
Sanitary Sewer Easement REV. 05/31/19
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
1
8
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
1
9
o
f
2
9
6
CjQif EIDIAN,*--
DAJ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 D
Item Title: Idaho State University West Parking Lot Development DPW No.
19-244 Water Main Easement
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.D .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Idaho S tate University West P arking Lot Development D P W No. 19-244 Water
M ain E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement E xhibit 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 120 of 296
Proiect Narne fSubdivision):
ISU West Parking Lot - DPW Project No, 19-244
Water- tvinin Easement Number:
Identify this Easement by sequential number if Project contains
more than one Water Main caserocrit.
(See instructions for additional information),
ADA COUNTY RECORDER Phil McGrane 2019-121601
BOISE IDAHO Pgs=6 HEATHER LUTHER 12/04/2019 12:49 PM
CITY OF MERIDIAN, IDAHO NO FEE
WATE R L4AIN EASEMENT Joint School District No, 2,
THIS Easement Agreei ent made thisoga body corporate and politic
11 1 dayf,K:>,��. , 201q between of the State of idaho
("Grantor"), and the City of Meridian, all Idaho Municipal Corporation ("Grantee");
WHEREAS, the water main is to be provided for through underground pipelines to be
constructed by others; and
WHEREAS, it will be necessary to maintain and service said pipelines from time to time by
the Grantee;
NOW, THEREFORE, in consideration of the benefits to be received by the Grantor, and other
good and valuable consideration, the Grantor does hereby give, grant and convey unto the
Grantee the right-of-way for an easement for the operation and maintenance of water mains
over and across the following described property:
The easement hereby granted is for the purpose of construction and operation of water mains
and their allied facilities, together with their maintenance, repair and replacement at the
convenience of the Grantee, with the free right of access to such facilities at any and all times,
TO HAVE AND TO HOLD, the said easement and right-of-way unto the said Grantee, it's
successors and assigns forever,
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
after making repairs or performing other maintenance, Grantee shall restore the area of the
easement and adjacent property to that existent prior to undertaking such repairs and
maintenance. However, Grantee shall not be responsible for repairing, replacing or restoring
anything placed within the area described in this easement that was placed there in violation
of this easement.
1#11- 111107,711111M SM11#13 Ty MIMS vittilin 010 Ur74-DURUM171 Yor
this easement, which would interfere with the use of said easement, for the purposes stated
herein.
THE GRANTOR covenants and agrees with the Grantee that should any part of the right-of-
way and easement hereby granted shall become part of, or lie within the boundaries of any
Water Main Easement Version 05/31/19
Meridian City Council Meeting Agenda December 3, 2019 – Page 122 of 296
GRANTEE: CITY OF MERIDIAN
de Wegrd/Mayor
jED AUGUST
ow
Cily ur
E IDIS IAN -
IDAHO
SEAL :�)
A test Chris John , City Clerk
2y �d rienrlc- Lx,)ta4f ice" I tl u�
STATE OF IDAHO, )
. ss.
County of Ada )
This record was acknowledged before me on J; •3`1 (date) by Tammy de Weerd
and -ChAsr -khwson on behalf of the City of Meridian, in their capacities as Mayor and City
-Clerk, respectively. ( en4f)6)t--9 �e-P�� (,ley y-
1 J
CHARMWAY
Notary Signature
COMMISSION 067390 ,
NOTARY PUBLIC
My Commission Expires:
STATE OF IDAHO
MY COMMISSION EXPIRES 3/2882
Water Main Easement Version 05/31/19
Meridian City Council Meeting Agenda December 3, 2019 – Page 124 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 125 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 126 of 296
E IDIAN*,----.,
DAHO
COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 E
Item Title: Southridge Phase 3 Pedestrian Pathway Easement
Meeting Notes:
Ev�
I TEM SHEET
C ouncil Agenda I tem - 3.E .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Southridge P hase 3 Pedestrian Pathway E asement
AT TAC HM E NT S:
Description Type Upload D ate
E asement E xhibit 11/25/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 127 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121604
BOISE IDAHO Pgs=5 HEATHER LUTHER 12/04/2019 12:51 PM
CITY OF MERIDIAN, IDAHO NO FEE
J!rQj�et Name LSubdivisiont
Southridge Phase 3
THIS AGREEMENT, made this day of , 20V pmeq Inc.
A between Challenger Deve[2_
hereinafter referred to as "Grantor", and the City of Meridian, an Idaho municipal corporation,
hereinafter referred to as "Grantee';
WITNESSETH:
WHEREAS, Grantor is the owner of real property on portions of which the City of Meridian
desires to establish a public pathway; and
WHEREAS, the Grantor desires to grant an easement to establish a public pathway and
provide connectivity to present and future portions of the pathway; and
WHEREAS, Grantor shall construct the pathway improvements upon the easement described
herein; and
NOW, THEREFORE, the parties agree as follows:
THE GRANTOR does hereby grant unto the Grantee an easement on the following property,
described on Exhibit "A" and depicted on Exhibit "B" attached hereto and incorporated
herein.
THE EASEMENT hereby granted is for the purpose of providing a public pedestrian pathway
easement for multiple -use non -motorized recreation, with the free right of access to such
facilities at any and all times.
TO HAVE AND TO HOLD, said easement unto said Grantee, its successors and assigns
forever.
THE GRANTOR hereby covenants and agrees that it will not place or allow to be placed any
permanent structures, trees, brush, or perennial shrubs or flowers within the area described for
this easement, which would interfere with the use of said easement, for the purposes stated
herein,
IT IS EXPRESSLY UNDERSTOOD AND AGREED, by and between the parties hereto, that
the Grantor shall repair and maintain the pathway improvements.
THE GRANTOR hereby covenants and agrees with the Grantee that should any part of the
easement hereby granted become part of, or lie within the boundaries of any public street,
Pedestrian Pathway Easement REV. 05131/19
Meridian City Council Meeting Agenda December 3, 2019 – Page 129 of 296
GRANTEE: CITY OF MERIDIAN
Tammy de W
Attest by Chris Voh
STATE OF IDAHO, )
. ss.
County of Ada )
City qer D
rAUGUST
o 'm
� w
z City or
&,WIEA�DlD--O �-
1DAHO
�ym SEAL`/
This record was acknowledged before me on 1'2-,3-1 q (date) by Tammy de Weerd
and Grr-is--Johnson- on behalf of the City of Meridian, in their capacities as Mayor and -city
-C-leFk, respectively. 1-66 1y)e- W e a--W)et-I,IJ,
CH M�SSIDN #67390 `J�li� 0!(10
COM Notary Signature /a
NOTARY PUBLIC M Commission Expires:
STATE OF IDAHO Y P
MY COMMISSION EXPIRES 3/28122
Pedestrian Pathway Easement REV. 05131(19
Meridian City Council Meeting Agenda December 3, 2019 – Page 131 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 132 of 296
EIDIAN,?--
DAHJ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 F
Item Title: Eagle Commons (H-2019-0082) Development Agreement
With Barclay Holdings LXXXV, LLC (Developer) and Knudsen
Poor Farms, Inc. (Owner). Located at 3085 W. Ustick Rd.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.F.
Presenter: S onya Allen
Estimated Time for P resentation: 0
Title of I tem - Development Agreement for Eagle C ommons (H-2019-0082) with B arclay
Holdings L X X X V, L L C (D eveloper) and Knudsen P oor F arms, Inc. (Owner), L ocated at 3085
E. Ustick Rd.
Modified Development A greement between the C ity of Meridian and B arclay Holdings L X X X V, L L C
(D E V E L O P E R) and K nudsen P oor F arms, I nc (O W NE R) located at 3085 E. Ustick Rd. (E xisting
D A I nstrument#108008770)
AT TAC HM E NT S:
Description Type Upload D ate
Modif ied D A E agle Commons-H-2019-0082 A greements / C ontracts 11/25/2019
E xhibit A-2019-0082 E xhibit 11/25/2019
E xhibit B -2019-0082 E xhibit 11/25/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 133 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121599
BOISE IDAHO Pgs=23 HEATHER LUTHER 12/04/2019 12:46 PM
CITY OF MERIDIAN, IDAHO NO FEE
DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Barclay Holdings LXXXV, LLC, an Arizona limited liability company,
Developer
3, Knudsen Poor Farms, Inc., Owner
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this -W4
day of nprom)QU—, 2019, by and between City of Meridian, a municipal corporation of the
State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642
and Barclay Holdings LXXXV, LLC, an Arizona limited liability company, whose address is 2390 E.
Camelback Road, Suite 200, Phoenix, AZ 85016, hereinafter called DEVELOPER and Knudsen Poor
Farms, Inc., whose address is 98 Fort Hall Avenue, American Falls, ID 83211 hereinafter called
OWNER.
1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land
in the County of Ada, State of Idaho, described in Exhibit "A", which is attached
hereto and by this reference incorporated herein as if set forth in full, herein after
referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owner and/or Developer make a
written commitment concerningthe use or development ofthe subject Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section
11-513-3 of the Unified Development Code {"UDC"), which authorizes development
agreements upon the annexation and/or re -zoning of land; and
1.4 WHEREAS, Owner and/or Developer has submitted an application for
Modification to an existing Development Agreement, recorded in Ada County as
Instrument # 108008770 to remove the subject property from this Agreement and
bind the Property as shown in the attached Exhibit "A" to a new Development
Agreement; and
1.5 WHEREAS, Owner and/or Developer made representations at the public hearing
before the Meridian City Council, as to how the Property will be developed and
what improvements will be made; and
DEVELOPMENT AGREEMENT—EAGLE COMMONS AT USTICK AND EAGLE (H-2019-0082) PAGE I or 8
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
3
5
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
3
6
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
3
7
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
3
8
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
3
9
o
f
2
9
6
[end of text; signatures, acknowledgements, and Exhibits A and B follow]
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made it
effective as hereinabove provided.
OWNER:
Knudsen Poor
By: /-)( Jfi�u�l�
Its: D:VvA, 25 P
DEVELOPER:
Barclay Holkg
An Arizon imi
/o / —
. Archer,
CITY OF MERIDIAN
company,
ATTEST:
Mayor T m de Weerd ►•is on
dr1e
01 011 of
ID ;-
IDAHO
SEAL
DEVELOPMENT AGREEMENT— EAGLE COMMONS AT USTICK AND EAGLE (H-2019-0082 PAGE 7 OF 8
STATE OF IDAI-10
• ss:
County of_�i - hajy�)
'DOn this II 6 ' clay of NOV• , 2019, before Inc, the undersigned, a Notary Public in and for said State, personally appeared
O % �u SSP Sr ICIlowll or identified to me to be the 00netr of ICnucisen Pool -Farms, Inc., and
the person who signed above and acknowledged to me that he executed the same on behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set illy hand and affixed lily official seal the clay and year in this certifica-e
first above written,
(S L)
KATIE TODECHINEY
Notary Public
State Of Idaho
STATE OF ARIZONA )
ss:
County of Ivlaricopa
_ wMp to _
Notary Public for Sdo.)n0
Residing at: ��m ,e yl Sj2
Nly Commission Expires: d lio �a
On this V0 day of tVOVdm , 2019, before me, the undersigned, a Notary Public in and for said State, personally apl_carec
Scott'f. Archer known or identified to ane to be the Manager of Barclay Holdings LY&l'V, LLC, an Arizona limited lirbility-
company, and the person who signed above and acknowledged to ale that he executed the same on behalf of said conipally.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal tle clay and year in this certificate
first above written.
IRM -Slip Ball—
OFFICIAL DEAL
(SEAL) KAROL D NELSON
NOTARY PUBLIC -ARIZONA
MARICOPACOUNTY
COMM 0 660003
My Coram. Eapkes March 1.2023
STATE OF IDAHO
County of Ada
Notary Public for�(- E}ycionl�
Residing at: Phoepts, A-7-
My
-ZMy Commission Expires: _3'-t~;ZpZ3
On this 3Ql clay of D k' Lev -0 bac , 2019, before me, a Notary Public, personally appeared'Tamrry cte
Weerd and Ehyis oflswv-know or identified to Inc to be the Mayor and-Elerk, respectively, of tile w
e City of Meridian, ho
executed the instrtuneal,it or the person that executed the insh•ument of behalfof said City, and acknowledged tome that such City
executed the same. r'arjermc_Wea IterIIpEPL0� CA CL.
IN WI'T'NESS WHEREOF, I have hereunto set lily hand and affixed lily official seal the day and year in this certificate
first above written.
EAL CHARLENE WAY _ (f-& A'l �A
"6OMMISSION #67390 Notary Public for Idaho 11
Residing at: >vlid 14 n ;rA
NOTARY PUBLIC Commission expires:5115? - 2022
TATE OF IDAHO
��('�j itMN"t*PI 5=3i2i�s AT UsTiCK AND EAGIX (H-2019-0082) PAGE' 8 or 8
EXHIBIT A
Eagle Commons at Ustick and Eagle
H-2019-0082 Page 1
A. Legal Description & Exhibit Map for Property Subject to Development Agreement
Meridian City Council Meeting Agenda December 3, 2019 – Page 142 of 296
Page 2
Meridian City Council Meeting Agenda December 3, 2019 – Page 143 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0082 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request to Enter into a New Development Agreement for the Subject 3.29 Acre
Property and Exclude the Subject Property from the Original Development Agreement (Inst.
108008770), by Barclay Group.
Case No(s). H-2019-0082
For the City Council Hearing Date of: September 3, 2019 (Findings on September 17, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 3,
2019, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of September 3, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda September 17, 2019 – Page 58 of 259
EXHIBIT B
Meridian City Council Meeting Agenda December 3, 2019 – Page 144 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0082 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September 3, 2019, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a modification to the existing Development Agreement is hereby
approved per the provisions in the Staff Report for the hearing date of September 3, 2019,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of September 3, 2019
Meridian City Council Meeting Agenda September 17, 2019 – Page 59 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 145 of 296
By action of the City Council at its regular meeting held on the 0 day of 5wkMbRr,
2019.
COUNCIL PRESIDENT JOE BORTON VOTED
COUNCIL VICE PRESIDENT LUKE CAVENER VOTED
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTED
COUNCIL MEMBER TY PALMER VOTED IA,P
COUNCIL MEMBER TREG BERNT VOTED—A,-v,,-
COUNCIL
OTED
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
TIE BREAKER)
Mayor Tammy de Weerd
Attest:
ity of w
IDAHO
SEAL
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Dated: O`
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0082 - 3 - Meridian City Council Meeting Agenda December 3, 2019 – Page 146 of 296
EXHIBIT A
Page 1
HEARING
DATE:
9/3/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
SUBJECT: H-2019-0082
Eagle Commons at Ustick and Eagle
LOCATION: 3085 E. Ustick Rd.
NE ¼ of Section 5, T.3N., R.1E.)
I. PROJECT DESCRIPTION
Request to enter into a new Development Agreement for the subject 3.29 acre property and exclude
the property from the existing Development Agreement (Inst. #108008770).
II. APPLICANT INFORMATION
A. Applicant:
Barclay Group – PO Box 733, Boise, ID 83701
B. Owner:
Knudsen Poor Farms, Inc. – 98 Fort Hall Ave., American Falls, ID 83211
C. Representative:
Tamara Thompson, The Land Group – 462 E. Shore Dr., Ste. 100, Eagle, ID 83616
III. NOTICING
City Council
Posting Date
Legal notice published in
newspaper 8/16/2019
Radius notice mailed to
properties within 300 feet 8/13/2019
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda September 17, 2019 – Page 61 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 147 of 296
Page 2
Public hearing notice sign posted 8/23/2019
Next Door 8/13/2019
IV. STAFF ANALYSIS
The existing Development Agreement (DA) (Inst. #108008770, Sadie Creek Commons, AZ-05-052)
was approved in 2008 and incorporated a larger area that included the subject property and the
property to the west and south totaling 15.33 acres. The abutting 11.39 acre property recently entered
into its own DA (Villasport H-2018-0121, Inst. #2019-060877), leaving only this property subject to
the existing DA. The Applicant proposes to enter into a new DA solely for the subject property, thus
terminating the original DA, because most of the original DA provisions are no longer applicable to
development of this site. Prior to drafting the new development agreement, the Applicant should
provide staff with a new legal description and exhibit map of the subject property governed by
the new DA.
The terms of the existing DA and conceptual development plan previously approved for this site are
included below in Section VI.A. The existing conceptual development plan depicts two (2)
retail/commercial structures with associated parking and a shared access with the property to the
south via N. Eagle Rd./SH-55 which was denied (VAR-05-022).
The proposed concept plan depicts three (3) pad sites, one (1) multi-tenant shops pad with a drive-
through and shared parking. The maximum overall building area proposed is 25,900 square feet. A
conceptual building elevation was submitted that demonstrates the quality of design proposed for
future buildings in the development. The drive-through may require conditional use approval as set
forth in UDC 11-4-3-11A; retail stores and sales are a principal permitted use in the C-G district – see
UDC Table 11-2B-2 for other allowed uses in the C-G district. All future development is required to
comply with the provisions as set forth in the Unified Development Code (UDC).
Access to the development is proposed via a shared driveway from E. Ustick Rd. approved with the
Villasport project (H-2018-0121) along the west boundary of the site and a cross-access easement via
N. Centerpoint Way, N. Cajun Ln. and E. Seville Ln. No public streets are proposed within the
development. Staff recommends as a provision of the DA that the Developer provide a cross-
access/ingress-egress easement to the adjacent properties to the west and south (Parcel
S1105110110 & S1105110120).
V. DECISION
A. Staff:
Staff recommends approval of the proposed MDA per the provisions in Section VI.
B. The Meridian City Council heard this item on September 3, 2019. At the public hearing, the
Council moved to approve the subject MDA request.
1. Summary of the City Council public hearing:
a. In favor: Tamara Thompson, The Land Group (Applicant’s Representative)
b. In opposition: None
c. Commenting: None
d. Written testimony: Tamara Thompson, The Land Group (Applicant’s Representative) –
in agreement with staff report
e. Staff presenting application: Sonya Allen
f. Other Staff commenting on application: None
2. Key issue(s) of public testimony:
a. None
3. Key issue(s) of discussion by City Council:
Meridian City Council Meeting Agenda September 17, 2019 – Page 62 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 148 of 296
Page 3
a. None
4. City Council change(s) to Commission recommendation:
a. None
Meridian City Council Meeting Agenda September 17, 2019 – Page 63 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 149 of 296
Page 4
VI. EXHIBITS
A. Existing Development Agreement Provisions & Conceptual Development Plan
4. USES PERMITTED BY THIS AGREEMENT:
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under
City’s Zoning Ordinance codified at Meridian Unified Development Code § 11-
2B which are herein specified as follows:
Construction and development of up to 150,282 square feet of retail/restaurant/
and office uses in a proposed C-G zone on 7.7 acres pertinent to this AZ 05-052
application.
The 36.33 acre site, which includes a portion of this project, was approved for
annexation with a Development Agreement in April, 2004 under the name of
Kissler Annexation (file no. AZ 03-018). The DA, instrument no. 104107406,
requires that any future use be approved either though a site specific CUP
application or a Planned Development. A concept plan for the overall site was
submitted with the AZ 05-052 application for informational purposes.
This entire project consists of 15.33 acres a preliminary plat and conditional use
permit was submitted and approved (PP-05-053, and CUP-05-049) which
satisfies the CUP condition of the previous DA agreement. Certificates of
Zoning Compliance are required for all buildings in this project.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
5. DEVELOPMENT IN CONDITIONAL USE: Owner/Developer has submitted to City
an application for conditional use permit site plan dated September 15, 2005, and shall be required to obtain
the City’s approval thereof, in accordance to the City’s Zoning and Development Ordinance criteria,
therein, provided, prior to, and as a condition of, the commencement of construction of any buildings or
improvements on the Property that require a conditional use permit. No new buildings are approved for
construction under this conceptual CUP/PD application. All future buildings shall require approval of
design review at staff level prior to submittal of any Certificate of Zoning Compliance application and/or
building permit
6. CONDITIONS GOVERNING DEVELOPMENT OF SUBJECT PROPERTY:
6.1. Owner/Developer shall develop the Property in accordance with the following special
conditions:
1. That all future uses shall not involve uses, activities, processes, materials,
equipment and conditions of operation that will be detrimental to any persons,
property or the general welfare by reason of excessive production of traffic, noise,
smoke, fumes, glare or odors.
2. That all future development of the subject property shall be constructed in
accordance with City of Meridian ordinances in effect at the time of the
development.
Meridian City Council Meeting Agenda September 17, 2019 – Page 64 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 150 of 296
Page 5
2. That the applicant be responsible for all costs associated with the sewer and water
service extension.
3. That any existing domestic wells and/or septic systems within this project will have
to be removed from their domestic service, per City Ordinance Section 5 -7-517,
when services are available from the City of Meridian. Wells may be used for non-
domestic purposes such as landscape irrigation.
4. That prior to the issuance of any certificate of zoning compliance all landscaping
shall be constructed along the western property boundary and along Ustick Road
to the point of connection with Sadie Creek Avenue. These office lots should
include either a permanent easement or be redesigned to include landscaping in
common lots including masonry block wall on western boundary.
5. That the maximum square footage of one single building shall not exceed 75,141
square feet, which is ½ of the maximum requested of 150,282 square feet
6. That all buildings along the western property boundary shall be single story
buildings designed to discourage views and access facing the west, unless required
for emergency access. Furthermore, these office lots shall have hours of operation
consistent with office operations which have been determined to be 6 am – 10 pm.
7. That the applicant shall redesign the site to meet the 300’ standard separation for
drive thru uses with this application or variance is obtained.
8. That all access for Sadie Creek Promenade Subdivision shall be taken from Ustick
Road at points determined by ACHD.
9. That Lots 1 and 2 of Block 2 of the site plan dated September 15, 2005 are for
office uses only. Non retail uses shall be located on these lots. All other lots shall
be limited to Office/Retail/Restaurant/Drive thru uses and General Commercial
uses listed as permitted in UDC Table 11-2B-2. Any uses (excepting Drive Thru)
not listed as permitted shall be subject to conditional approval.
10. That the western most public road referenced to as Sadie Creek Avenue may be
renamed as approved by the Ada County Street Naming Committee. The road
name has been approved as Centrepoint Way.
Meridian City Council Meeting Agenda September 17, 2019 – Page 65 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 151 of 296
Page 6
Meridian City Council Meeting Agenda September 17, 2019 – Page 66 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 152 of 296
Page 7
B. Proposed Development Agreement Provisions, Conceptual Development Plan & Building Elevations
Prior to drafting the new development agreement, the Applicant shall submit a legal
description and exhibit map of the subject property governed by the new DA.
1. The applicant shall be responsible for all costs associated with the sewer and water service
extension and hook-up to City services.
2. Any existing domestic wells and/or septic systems within this project shall be removed from
their domestic service, per City Ordinance Section 5-7-517; wells may be used for non-
domestic purposes such as landscape irrigation.
3. Future development of this site shall substantially comply with the conceptual development
plan and provisions contained herein.
4. The Developer shall record a cross-access/ingress-egress easement to the adjacent properties
to the west and south (Parcel #S1105110110 & S1105110120). A copy of the recorded
easement(s) shall be submitted to the Planning Division with the first development
application for the site.
5. Future development shall comply with the structure and site design standards listed in UDC
11-3A-19 and the design standards listed in the Architectural Standards Manual.
6. A 10-foot wide multi-use pathway with a public use easement and pedestrian lighting and
landscaping shall be installed adjacent to N. Eagle Rd./SH-55 as set forth in UDC 11-3H-
4C.3.
Meridian City Council Meeting Agenda September 17, 2019 – Page 67 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 153 of 296
Page 8
Meridian City Council Meeting Agenda September 17, 2019 – Page 68 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 154 of 296
Page 9
C. Legal Description & Exhibit Map for Property Subject to Development Agreement
Meridian City Council Meeting Agenda September 17, 2019 – Page 69 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 155 of 296
Page 10
Meridian City Council Meeting Agenda September 17, 2019 – Page 70 of 259Meridian City Council Meeting Agenda December 3, 2019 – Page 156 of 296
EIDIAN*,-----
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 G
Item Title: Millbrae Subdivision (H-2019-0066) Development Agreement
With Corey Barton (Owner) and Challenger Development, Inc.
(Developer). Located at 4888 and 4920 W. Cherry Ln.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.G.
Presenter: Bill Parson
Estimated Time for P resentation: 0
Title of I tem - Development Agreement for M illbrae Subdivision (H-2019-0066) with Corey
B arton (Owner) and Challenger D evelopment, Inc. (Developer), L ocated at 4888 and 4920 W.
C herry L n.
D evelopment Agreement with the City of Meridian and Corey B arton (O W NE R) and Challenger
D evelopment, I nc. (D E V E L O P E R) f or Millbrae Subdivision H-2019-0066
AT TAC HM E NT S:
Description Type Upload D ate
Development A greement-H-2019-0066 A greements / C ontracts 11/26/2019
E xhibit B -H-2019-0066 A greements / C ontracts 11/26/2019
E xhibit A H-2019-006 E xhibit 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 157 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121603
BOISE IDAHO Pgs=50 HEATHER LUTHER 12/04/2019 12:50 PM
CITY OF MERIDIAN, IDAHO NO FEE
PARTIES: 1. City of Meridian
2. Corey Barton, Owner
3. Challenger Development, Inc., Developer
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into
this� day of DeLP—Mbg_k- , 2019, by and between City of Meridian, a municipal
corporation of the State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue,
Meridian, Idaho 83642 and Corey Barton, whose address is 1977 E. Overland Rd, Meridian, Idaho
83642, hereinafter called OWNER and Challenger Development, Inc., whose address is 1977 E.
Overland Rd., Meridian, Idaho 83642 hereinafter called DEVELOPER,
1. RECITALS:
1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract
of land in the County of Ada, State of Idaho, described in Exhibit "A",
which is attached hereto and by this reference incorporated herein as if set
forth in full, herein after referred to as the Property; and
1,2 WHEREAS, Idaho Code § 67-651 IA provides that cities may, by
ordinance, require or permit as a condition of zoning that the Owners and/or
Developer make a written commitment concerning the use or development
of the subject Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of
Section 11-513-3 of the Unified Development Code ("UDC"), which
authorizes development agreements upon the annexation and/or re -zoning of
land; and
1.4 WHEREAS, Owner and/or Developer have submitted an application for the
annexation and zoning of 9.84 acres of land, described in Exhibit "A", to
the R-8 (Medium Density Residential) zoning district, under the Unified
Development Code, which generally describes how the Property will be
developed and what improvements will be made; and
1.5 WHEREAS, Owner and/or Developer made representations at the public
hearings both before the Meridian Planning & Zoning commission and
DEVELOPMENT AGREEMENT— MILLBRAE SUBDIVISION (H-2019-0066) PAGE I OF 9
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
5
9
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
6
0
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
6
1
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
6
2
o
f
2
9
6
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
1
6
3
o
f
2
9
6
the subject matter hereof, and there are no promises, agreements, conditions or understanding, either
oral or written, express or implied, between Owners and/or Developer and City, other than as are
stated herein. Except as herein otherwise provided, no subsequent alteration, amendment, change or
addition to this Agreement shall be binding upon the parties hereto unless reduced to writing and
signed by them or their successors in interest or their assigns, and pursuant, with respect to City, to a
duly adopted ordinance or resolution of City.
21.1 No condition governing the uses and/or conditions governing re -zoning of the
subject Property herein provided for can be modified or amended without the
approval of the City Council after the City has conducted public hearing(s) in
accordance with the notice provisions provided for a zoning designation and/or
amendment in force at the time of the proposed amendment.
22. EFFECTIVE DATE OF AGREEMENT: This Agreement shall be effective on the
date the Meridian City Council shall adopt the amendment to the Meridian Zoning Ordinance in
connection with the annexation and zoning of the Property and execution of the Mayor and City
Clerk.
[end of text; signatures, acknowledgements, and Exhibits A and B follow]
ACKNOWLEDGMENTS
INWITNESS EREOF, the parties have herein executed this agreement and
made it effective as here' ove p ovided.
OWNER:
Corey Barton
DEVELOPER:
Challenger Development,
By: Corey D.
Its: President
.1 01tATED At GGs
z
r
m E'IDIAN .
CITY OF MERIDIAN Z;n7n, ��2r SEAL
By:
Mayor Tam y e Weerd C y Clerk
�3y 7'om �
DEVELOPMENT A EMENT-MILLBRAE SUBDIVISION (H-2019-0066 PAGE 7 OF 9
DGear
STATE OF Idaho )
ss:
County of Ada )
On this (o! day of NNE J, 2019, before me, the undersigned, a Notary Public in and for said State,
personally appeared Corey Barton known or identified to me to be the person who signed above and
acknowledged to me that she executed the same.
IN WITNF,,Mt4jjWREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certifiiW;OARi 6 WNen.
MYC 0
MMl •
CkpjRE SS/ply
0pIDP�:O
STATE OF Idaho /��NNUMB�R�'���� \\\
.Nd1111111111N��
County of Ada
Notary Public for Idaho
Residing at: A&A,
My Cormnission Expires: _10 —1)S _ 01�
On this u0b day of iy U V&,6 er, 2019, before me, the undersigned, a Notary Public in and for said State,
personally appeared Corey D. Barton known or identified to me to be the President of Challenger
Development, Inc., and the person who signed above and acknowledged to me that he executed the same on
behalf of said Corporation.
IN WITNESS WI
in this certificate first abo,
STATE OF IDAHO
County of Ada
y hand and affixed my official seal the day and year
Notary Public for Tz{,ako
Residing at: _AA[v Jq, M
My Commissionn Exprres: %f6 Saa.
r� rirrlrie
On this_ day of zr� , 2019, before me, a Notary Public, personally
appeared Tammy de Weerd and-owis-dohnson, known or identified to me to be the Mayor and Glerl
respectively, of the City of Meridian, who executed the instrument or the person that executed the instrument p e
of behalf of said City, and acknowledged to me that such City executed the same. GE�V L
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year
in this certificate first above written.
Notary Public for Idaho r
FVELOPMENUMIRG&DA101COMBRAE
ARLENE WAY Residing at:`4' Y) ajcLar) Z�
MISSION #67390 Commission expires: 3' 2'9 - z o2 Z
NOTARY PUBLIC
SUB VISION (H-2019-0066) PAGE 9 OF 9
SSION EXPIRES 3128/22
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for Annexation & Zoning of 9.84 Acres of Land with an R-8 Zoning
District; and Preliminary Plat Consisting of Forty-one (41) Single-Family Residential Building Lots
and Five (5) Common Lots, by WH Pacific, Inc.
Case No(s). H-2019-0066
For the City Council Hearing Date of: September 3, 2019 and September 24, 2019 (Approval on
September 24, 2019) (Findings on October 8, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 3,
2019, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of September 3, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda November 19, 2019 – Page 249 of 301
EXHIBIT B
Meridian City Council Meeting Agenda December 3, 2019 – Page 167 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September 3, 2019, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for Annexation & Zoning and Preliminary Plat is hereby approved per
the conditions of approval in the Staff Report for the hearing date of September 3, 2019,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
Meridian City Council Meeting Agenda November 19, 2019 – Page 250 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 168 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 3 -
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of September 3, 2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 251 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 169 of 296
By action of the City Council at its regular meeting held on the
2019.
COUNCIL PRESIDENT JOE BORTON
COUNCIL VICE PRESIDENT LUKE CAVENER
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER TREG BERNT
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
TIE BREAKER)
Attest:
City
Copy served upon
Attorney.
Mayor Tammy t/"d
ED AUGvsl,
ow
City of
IDAHO
SEAL
1 day of 1 JCMSVYI W
VOTED
VOTED
VOTED_ A..n
VOTED Q„n
VOTED N o
VOTED
VOTED
Development Department, Public Works Department and City
By: Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 4 -
Meridian City Council Meeting Agenda December 3, 2019 – Page 170 of 296
REVISED EXHIBIT A
Page 1
HEARING
DATE:
9/3/2019
TO: Mayor & City Council
FROM: Kevin Holmes, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0066
Millbrae Subdivision
LOCATION: 4888 and 4920 W. Cherry Lane, in the
SE ¼ of the SE ¼ of Section 4, Township
3N., Range 1W.
I. PROJECT DESCRIPTION
Annexation & zoning of 9.84 acres of land with an R-8 zoning district and preliminary plat of 8.79
acres consisting of 41 building lots and 5 common lots.
Note: At the July 18, 2019 Planning and Zoning Commission meeting, the Commission instructed
the applicant to work with the owner of the neighboring property to the west to determine an
appropriate location of the stub street to their property. As a result of those discussions, the stub
street has shifted farther to the south (see Exhibit B). The total number of buildable and common
lots remains the same as the original submittal. Staff has reviewed the change and deemed it in
compliance with Meridian City Code. ACHD has also reviewed the revised plat and approved the
relocation of the stub street via email but has not submitted a revised staff report to the City.
Because the revised plat was submitted after the P/Z hearing, several conditions of approval must
be amended to coincide with the proposed change. Staff’s recommended changes to the conditions
of approval are provide in Section VI. below.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 253 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 171 of 296
REVISED EXHIBIT A
Page 2
II. SUMMARY OF REPORT
A. Project Summary
B. Community Metrics
Description Details Page
Ada County Highway District 34
Staff report (yes/no) Yes
Requires ACHD
Commission Action
yes/no)
No
Access (Arterial/Collectors/State
Hwy/Local)(Existing and Proposed)
One (1) access proposed via N. Black Cat Rd. (arterial)
Traffic Level of Service
Stub Street/Interconnectivity/Cross
Access
One (1) local street (W. White Birch St.) stubbed to the parcel
to the west (parcel No. S1204449100)
Existing Road Network
Existing Arterial Sidewalks /
Buffers
No existing sidewalk along N. Black Cat Rd. or W. Cherry
Ln. – 10-foot multi-use pathway required along both
Proposed Road Improvements
Distance to nearest City Park (+
size)
Fuller Park: +/- .75 miles
Fire Service 28
Distance to Fire Station ~1.6 miles from Fire Station No. 2
Fire Response Time 3 minutes (under ideal conditions)
Resource Reliability 81% (does not meet target goal of 85% or greater)
Risk Identification 2=residential with hazards. Current resources would not be
adequate to supply service to this proposed project. Risk
factors may include the potential for water rescue as there is a
pond shown on the plat. Meridian Fire Department does not
have a water rescue team and mutual aid from another
Description Details
Acreage 9.84
Future Land Use Designation LDR (3 or less du/acre)
Proposed Future Land Use
Designation
Request for “step up” in density to MDR (medium density residential –
3 to 8 units/acre) without a change to FLUM
Existing Land Use Rural residential/agricultural
Proposed Land Use(s) SFR
Current Zoning RUT
Proposed Zoning R-8
Lots (# and type; bldg/common) 46 (41 bldg./5 common)
Number of Residential Units (type
of units)
41 SFR
Density (gross & net) 4.7 du/acre gross; 7.4 du/acre net
Open Space (acres, total [%] /
buffer / qualified)
1.01 acres, 11.5% qualified open space
Amenities Children’s play structure, picnic shelter, multi-use pathway and seating
areas
Physical Features (waterways,
hazards, flood plain, hillside)
N/A
Neighborhood meeting date; # of
attendees:
May 6, 2019; 7 attendees
History (previous approvals) N/A
Meridian City Council Meeting Agenda November 19, 2019 – Page 254 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 172 of 296
REVISED EXHIBIT A
Page 3
Description Details Page
department may be needed. Other hazards may be found once
the development is completed.)
Accessibility Project meets all required access, road widths and
turnarounds. The subdivision will be limited to 30 building
lots until the secondary access is completed.
Special/resource needs Project will not require an aerial device. In the event of a
hazmat event, there will need to be mutual aid required for the
development. In the event of a structure fire an additional
truck company will be required. This will require additional
time delays as they are not available in the city.
Water Supply 1000 gal./minute for 1 hour required
Other Resources
Police Service 31
Distance to Police Station ~5 miles
Police Response Time 4-5 minutes (+/- 1 minute higher than average response time
in Meridian)
Calls for Service Between 4/1/2018-3/31/2019 PD responded to 154 calls for
service within a mile of the proposed development.
of calls for service split
by priority
See PD comments in Section VIII. D
Accessibility No issues with access to the proposed site.
Specialty/resource needs No additional resources required.
Crimes 28
Crashes 3
West Ada School District 34
Distance (elem, ms, hs) Ponderosa Elementary: +/- 1.7 miles
Meridian Middle School: +/- 2.6 miles
Meridian High School: +/- 2.4 miles
Capacity of Schools Ponderosa Elementary: 650 students
Meridian Middle School: 1,250 students
Meridian High School: 2,400 students
of Students Enrolled Chaparral Elementary: 660 students
Meridian Middle School: 1,172 students
Meridian High School: 1,913 students
Wastewater
Distance to Sewer Services 0 Ft.
Sewer Shed North Black Cat Trunkshed
Estimated Project Sewer
ERU’s
See application
WRRF Declining Balance 13.69
Project Consistent with
WW Master Plan/Facility
Plan
Yes
Impacts/Concerns Flow Commitment for Parcel has been updated (6,273 gpm
total flow; 185 gpd Infiltration flow).
Water
Distance to Water Services 0 Ft.
Pressure Zone 1
Estimated Project Water
ERU’s
See application
Water Quality Concerns None
Meridian City Council Meeting Agenda November 19, 2019 – Page 255 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 173 of 296
REVISED EXHIBIT A
Page 4
Description Details Page
Project Consistent with
Water Master Plan
Yes
Impacts/Concerns Applicant to extend water main north in Puma Ave to connect
with water main in White Birch St (assuming they snapped the
water main to the centerline instead of water line in White
Birch). Show water in White Birch connect to existing water
in Black Cat (currently shows connecting to sewer, again
probably just snapping to the wrong line in CAD).
C. Project Area Maps
Future Land Use Map Aerial Map
Zoning Map Planned Development Map
Meridian City Council Meeting Agenda November 19, 2019 – Page 256 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 174 of 296
REVISED EXHIBIT A
Page 5
III. APPLICANT INFORMATION
A. Applicant/Representative:
Jane Suggs, WHPacific, Inc.
2141 W. Airport Way, Suite 104
Boise, ID 83705
B. Owners:
Sandy Law
4888 W. Cherry Lane
Meridian, ID 83642
Kent and Nancy Bleak
4920 W. Cherry Lane
Meridian, ID 83642
IV. NOTICING
Planning & Zoning
Posting Date
City Council
Posting Date
Newspaper Notification 6/28/2019 8/16/2019
Radius notification mailed to
properties within 300 feet 6/25/2019 8/13/2019
Applicant posting 7/8/2019 8/23/2019
Nextdoor posting 6/25/2019 8/13/2019
V. STAFF ANALYSIS
The proposed annexation area is contiguous to City annexed property to the north, south, and east
and is within the Area of City Impact Boundary. A legal description for the annexation area is
included in Section VII.A.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions
included in Section VIII.
A. Future Land Use Map Designation (https://www.meridiancity.org/compplan)
Low Density Residential (LDR) – LDR designated areas allow for the development of single-
family homes on large lots where urban services are provided. Uses may include single-family
homes at gross densities of three (3) dwelling units or less per acre.
The Applicant requests a “step up” in density to MDR (Medium Density Residential) without
an amendment to the Future Land Use Map (FLUM). The MDR designation allows smaller
lots for residential purposes within City limits. Uses may include single-family homes at gross
densities of 3 to 8 dwelling units per acre. The applicant is proposing 41 building lots and five
5) common lots. The gross density of the proposed development is 4.7 units per acre.
In residential areas, the Comprehensive Plan provides for other densities to be considered
without requiring an amendment to the FLUM; however, the density can only be changed one
step” (i.e. from low to medium, not low to high). The gross density of the proposed
development is 4.7 units per acre which is 1.7 units per acre more than allowed in the LDR
Meridian City Council Meeting Agenda November 19, 2019 – Page 257 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 175 of 296
REVISED EXHIBIT A
Page 6
designation. Additionally, the soon to be adopted Comprehensive Plan update has modified the
area in which the subject site is proposed to be medium density residential. Staff is amenable to
the request as it is only a slight increase, is consistent with surrounding subdivisions
Burlingame Subdivision to the north and west was granted the step-up), and is supported by
the pending Comprehensive Plan update.
B. Comprehensive Plan Policies (https://www.meridiancity.org/compplan):
Staff finds the following Comprehensive Plan policies to be applicable to this application and
apply to the proposed use of this property (staff analysis in italics):
Permit new development only where urban services can be reasonably provided at the time of
final approval and development is contiguous to the City.” (3.01.01F)
City services are available to be extended by the developer to the proposed lots with
development in accord with UDC 11-3A-21.
Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets).” (3.03.02O)
The applicant proposes to stub a local street to the west for future extension should the property
to the west redevelop.
Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
Staff finds that the existing single-family residential properties to the northwest, south, and
east, as well as the church to the north and Montessori school to the west, are compatible with
the proposed single-family residential development.
Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)
The proposed development includes one (1) access via an arterial street (N. Black Cat Rd.),
and provides a stub street to the west for future redevelopment; another possible access to an
arterial road (W. Cherry Ln.) is not proposed.
Require usable open space to be incorporated into new residential subdivision plats.”
3.07.02A)
The proposed development includes an approximately 28,736 square foot centrally located
common area lot with a children’s playground area, picnic area and large open vegetative
space for general use.
Consistent with the Transportation and Land Use Integration Plan, require all new residential
neighborhoods to provide sidewalks, curb and gutters, and complete streets.” (3.07.02B)
The applicant has proposed a public roadway extending throughout the proposed development
and stubbed to the west with five-foot attached sidewalks to increase vehicular and pedestrian
connectivity within the proposed development and to a potential future development to the west.
C. Existing Structures/Site Improvements:
There is one (1) existing home on this site that is not going to be removed and is located on
proposed Lot 1, Block 2. The structure proposed to remain is required to meet the setbacks of the
R-8 zoning district; any additions to the lot will be subject to R-8 zoning district dimensional
standards. The applicant has submitted an exhibit depicting the existing home complying with
Meridian City Council Meeting Agenda November 19, 2019 – Page 258 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 176 of 296
REVISED EXHIBIT A
Page 7
required R-8 dimensional standards within its proposed lot on the preliminary plat (see exhibit
VII.E.)
Any remaining structures aside from the home on Lot 1, Block 2 shall be removed prior to
signature on the final plat by the City Engineer.
D. Proposed Use Analysis:
The applicant proposes to construct 41 single-family detached dwellings with one (1) existing
home to remain at the northwest portion of the site (Lot 1, Block 2), with five (5) common lots.
Single-family detached dwellings are listed as a principally permitted use in the R-8 zoning
district per UDC Table 11-2A-2.
E. Dimensional Standards (UDC 11-2):
This development is subject to the R-8 zoning district dimensional standards in UDC Table 11-
2A-6 (see below). Buildable lots range in size from approximately 4,400 square feet to
approximately 9,715 square feet, with an average lot size of 5,542 square feet, in accord with the
UDC standard of 4,000 square feet per dwelling unit.
F. Access (UDC 11-3A-3, 11-3H-4):
One (1) access is proposed via N. Black Cat Rd., an arterial street; a stub street (W. White Birch
Dr.) is proposed to the property to the west (parcel # S1204449100) for future extension should
redevelopment occur.
Meridian City Council Meeting Agenda November 19, 2019 – Page 259 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 177 of 296
REVISED EXHIBIT A
Page 8
The proposed access is consistent with Comprehensive Plan action item #3.06.02D and UDC 11-
3A-3 which restricts access points on arterial streets; only one (1) access is proposed via the
arterial street (N. Black Cat Rd.) and local street access is proposed to the property to the west.
G. Parking (UDC 11-3C):
Off-street parking is required to be provided for single-family dwellings based on the number of
bedrooms per unit (i.e. 2, 3 and 4 bedroom units require 4 per dwelling unit with at least 2 in an
enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pad) in accord
with the standards listed in UDC Table 11-3C-6. Two- and three-car garages are proposed with
parking pads in front of the garages in accord with UDC standards.
H. Pathways ( UDC 11-3A-8):
Two (2) segments of the City’s multi-use pathway system are required adjacent to N. Black Cat
Rd. and adjacent to W. Cherry Ln. in accord with the Pathways Master Plan and the
Comprehensive Plan (action item #5.03.01A). The current plat and landscape plan shall be
modified to include the 10-foot multi-use pathway in lieu of the five-foot detached sidewalk
shown. Additionally, a 14-foot wide public pedestrian easement is required to be submitted
to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept.
208-888-3579).
I. Sidewalks (UDC 11-3A-17):
Sidewalks are required to be provided with development in accord with the standards listed in UDC
11-3A-17. A five-foot attached sidewalk is proposed along the proposed public roads throughout
the subdivision, in accord with UDC standards. A five-foot detached sidewalk is currently proposed
along N. Black Cat Rd. and W. Cherry Ln.; the applicant shall revise the plat and landscape
plan to depict the City’s ten-foot multi-use pathway in accord with the Pathways Master Plan
and Comprehensive Plan. Coordination will also be required with ACHD to ensure the plans
approved by ACHD includes the 10-foot wide multi-use pathways as required by the City.
J. Landscaping (UDC 11-3B):
The applicant has proposed to construct a 25-foot wide landscape buffer adjacent to W. Cherry
Lane and N. Black Cat Rd., located outside of the approximately 50-foot right-of-way (ROW) for
the expansion of both arterial roadways. There is approximately 5-15 additional feet that shall be
improved with grass along N. Black Cat Rd. and W. Cherry Ln., until ACHD purchases it for the
widening of each road. The future ROW along N. Black Cat Rd. and W. Cherry Ln. shall be
improved with vegetative groundcover with a 10-foot gravel shoulder permitted, per the
standards in UDC 11-3B-7C.5.
Common open space areas are required to be landscaped in accord with the standards listed in
UDC 11-3G-3E as proposed. The current landscape plan depicts stormwater detention within the
proposed central open space lot. The applicant shall redesign their stormwater drainage
system to allow for more usable open space in compliance with UDC 11-3G-3E. Stormwater
swales shall be designed in accord with the standards in UDC 11-3B-11. Prior to the
Commission hearing, the applicant should provide a detail of the swales to ensure there is
adequate open space for residents to recreate.
Mitigation is required for all existing healthy trees 4” caliper or greater that are removed from the
site with equal replacement of the total calipers lost on site up to an amount of 100% replacement
in accord with UDC 11-3B-10C.5. The applicant shall coordinate with the City Arborist,
Elroy Huff, to confirm mitigation requirements.
Meridian City Council Meeting Agenda November 19, 2019 – Page 260 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 178 of 296
REVISED EXHIBIT A
Page 9
K. Qualified Open Space (UDC 11-3G):
A minimum of 10% (.88 acres) qualified open space is required; a total of 1.01 acres (or
approximately 11.5 %) is proposed consisting of an approximately 23,000 square foot centrally
located open space, a micropathway connecting north to south, and. an open water pond. The
open space exhibit shows the entirety (7,190 square feet) of Lot 5, Block 1 as qualified open
space; the lot includes an access pathway that does not qualify as open space. The qualified open
space exhibit shall be modified to reflect UDC standards and the applicant shall
demonstrate that the minimum 10% is still met. As mentioned in item J above, the
applicant should redesign the stormwater swales to allow for more usable open space.
L. Qualified Site Amenities (UDC 11-3G):
A minimum of one (1) qualified site amenity is required; the applicant has proposed amenities
from each of the three (3) categories (i.e. quality of life, recreation, and pedestrian or bicycle
circulation system) as follows: a children’s play structure, segment of the multi-use pathway, and
a micropathway. With the final plat application, the applicant shall submit a detail of the
children’s play equipment.
Staff finds that the emergency access lane located on Lot 8, Block 2 has the potential to be
utilized as a micropathway should the design be revised. The access is currently depicted as a 20-
foot wide asphalt drive with four-foot solid fencing on either side. The aesthetics of the access
would be improved if the lot was landscaped to the standards of a micropathway, UDC 11-3B-12.
In addition, this would also allow the applicant to count the lot towards the development’s
qualified open space. Lot 8, Block 2 shall be widened to a total width of 30-feet. Five-feet of
landscaping shall be added to either side in accord with the pathway landscaping standards
of UDC 11-3B-12. The applicant shall also coordinate with the Meridian Fire Department
on any specific design requirements.
M. Open Water Ponds (11-3G-3B.8)
An irrigation pond is proposed on Lot 5, Block 1. Aesthetically designed open water ponds may
comprise up to 25% of a required open space area. The proposed pond currently measures at
approximately 27% (2,400 square feet of the 8,800 square foot lot) and shall be modified to
reflect UDC standards. All ponds with a permanent water level are required to have
recirculated water and be maintained such that it doesn’t become a mosquito breeding
ground.
N. Pressurized Irrigation System (UDC 11-3A-15):
An underground pressurized irrigation (PI) system is required to be provided for each lot within
the development. The current proposal depicts the PI pump station within a common lot (Lot 5,
Block 1).
O. Storm Drainage (UDC 11-3A-18):
An adequate storm drainage system is required in all developments in accord with the City’s
adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City as set forth in UDC 11-3A-18.
P. Fencing (UDC 11-3A-6, 11-3A-7):
Fencing is proposed within the development as depicted on the landscape plan. Six-foot tall
closed vision fencing is proposed at the rear of building lots along the perimeter of the
subdivision and adjacent to an existing church and subdivision to the north and Montessori school
to the west. Four-foot solid vinyl fencing is proposed along the emergency access to W. Cherry
Lane and to the common lots in the subdivision, in compliance with UDC standards.
Meridian City Council Meeting Agenda November 19, 2019 – Page 261 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 179 of 296
REVISED EXHIBIT A
Page 10
Q. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual):
Conceptual building elevations were submitted for the future homes within this development.
Building materials consist of stucco, hardy plank and board-and-batten siding with some stone
accents (see Exhibit VII.F). Because the rear and/or sides of two-story homes will be highly
visible from the arterial streets (W. Cherry Ln. and N. Black Cat Rd.), staff recommends
articulation is incorporated through changes in two(2) or more of the following: modulation (e.g.
projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or
other integrated architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public street. Single-story structures are exempt from this requirement.
VI. DECISION
A. Staff:
The legal description submitted with the annexation application shows the boundaries of the
property contiguous to land that has been annexed into the City and is within the Area of City
Impact boundary.
The proposed gross density (4.7 units/acre) of the subdivision is slightly higher that that desired
in LDR designated areas; however the applicant’s request for a “step up” in density is consistent
with pending Comprehensive Plan FLUM changes and is consistent with existing subdivisions in
the area. Common open space and site amenities are centrally located within the development and
meet the minimum required standards.
For these reasons, staff recommends approval of the proposed “step up” in density and the AZ
and PP applications with the requirement of a Development Agreement per the provisions in
Section VIII.
B. Commission:
The Meridian Planning and Zoning Commission heard these items on July 18, 2019. At the public
hearing, the Commission moved to recommend approval of the subject AZ and PP requests.
1. Summary of Commission public hearing:
a. In favor: Jane Suggs, applicant’s representative; Michael Pearson
b. In opposition: none
c. Commenting: William McEwen
d. Written testimony: none
e. Staff presenting application: Kevin Holmes
f. Other Staff commenting: Bill Parsons; Caleb Hood
2. Key issues of public testimony:
a. Increase of traffic at intersection of N. Black Cat Rd. and W. Cherry Ln.
b. Lack of outreach by developer to property owner directly to the west.
Meridian City Council Meeting Agenda November 19, 2019 – Page 262 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 180 of 296
REVISED EXHIBIT A
Page 11
3. Key issues of discussion by Commission:
a. Timing of ACHD improvements to nearby roads.
b. Concern over requested “step-up” in density from R-4 to R-8.
c. Fencing around the open irrigation pond located at the north end of subject property,
Lot 5, Block 1.
d. How access would function off N. Black Cat Rd.
e. Future connection between proposed stub street (W. White Birch St.) to existing stub
street in Burlingame Subdivision to the west.
f. ACHD and the applicant entering into a cooperative development agreement for the
intersection improvements.
4. Commission changes to Staff recommendation:
a. Add condition that the applicant works with the neighboring property owner (Mr.
McEwen) to the west to discuss the location of the stub street to his property. The
applicant shall report to staff the results of the discussion prior to City Council.
b. Add condition that the applicant work with staff to include safety measures around
the irrigation pond located on the north end of the property, Lot 5, Block.
5. Outstanding issues for City Council:
c. The Commission directed the applicant to work with the neighbor to the west to
discuss the best location of the stub street. These discussions were held and the
applicant has submitted a revised plat (Exhibit B) which moved the stub street farther
to the south. After reviewing the revised plat staff recommends changes to the
conditions of approval as follows:
1. DA provision 1b. and condition of approval No. 5: replace the reference to Block
2 and replace with Block 1; and
2. Modify condition of approval No. 4: The landscape plan included in Section
VII.C shall be revised in accord with the plat, dated July 28, 2019, prior to Final
Plat submittal.
3. Incorporate revised conditions of approval from ACHD.
C. The Meridian City Council heard these items on September 3, and 24, 2019. At the public
hearing, the Council moved to approve the subject AZ and PP requests.
1. Summary of the City Council public hearing:
a. In favor: Jane Suggs
b. In opposition: None
c. Commenting: William McEwen, April Petersen, Denise LaFever, Pamela Rogers, Kent
Blake and Bradley Law
d. Written testimony: William McEwen
e. Staff presenting application: Kevin Holmes
f. Other Staff commenting on application: Bill Nary and Joe Bongiorno
2. Key issue(s) of public testimony:
a.
b.
c.
Improvements to Black Cat Road.
Capacity of the schools.
Concerns that the development was only meeting the minimum code requirements
3. Key issue(s) of discussion by City Council:
a.
b.
c.
d.
Request for a “step-up” ahead of the adoption of the new Comprehensive Plan.
Black Cat entrance into the development not meeting ACHD policy.
Coordinate with ACHD to determine if a left turn lane was warranted into the
development.
Number of residential units the City could approve on an annual basis and maintain the
City’s current level of service.
Meridian City Council Meeting Agenda November 19, 2019 – Page 263 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 181 of 296
REVISED EXHIBIT A
Page 12
e.
f.
g.
Design of the irrigation pond and incorporating an aerator to prevent water stagnation.
Development only meeting the bare minimums of the UDC.
UDC changes to increase the minimum development standards.
4. City Council change(s) to Commission recommendation:
a.
b.
c.
d.
Modify condition of approval 4a. to include aeration in the irrigation pond.
Approved the revised plat, dated 07/28/2019 in Exhibit VII.B.
DA provisions 1b and c and condition of approval 4g and 5 were modified to change the
numbering of the lots to correspond with the revised preliminary plat in Exhibit VII.B.
Added condition of approval 4h to revise the landscape plan so that is coincides with
design of the revised plat in Exhibit VII.B at the time of final plat submittal.
Meridian City Council Meeting Agenda November 19, 2019 – Page 264 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 182 of 296
REVISED EXHIBIT A
Page 13
VII. EXHIBITS
A. Annexation and Zoning Legal Description and Exhibit Map
Meridian City Council Meeting Agenda November 19, 2019 – Page 265 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 183 of 296
REVISED EXHIBIT A
Page 14
Meridian City Council Meeting Agenda November 19, 2019 – Page 266 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 184 of 296
REVISED EXHIBIT A
Page 15
B. Preliminary Plat (dated: 5/21/2019, revised 7/15/2019, revised 7/28/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 267 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 185 of 296
REVISED EXHIBIT A
Page 16
C. Landscape Plan (date: 5/10/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 268 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 186 of 296
REVISED EXHIBIT A
Page 17
Meridian City Council Meeting Agenda November 19, 2019 – Page 269 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 187 of 296
REVISED EXHIBIT A
Page 18
D. Qualified Open Space Exhibit (7/17/2019)
No longer included in open
space calculations
Emergency access revised
to meet open space
requirements, included in
calculations
Meridian City Council Meeting Agenda November 19, 2019 – Page 270 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 188 of 296
REVISED EXHIBIT A
Page 19
E. Existing Home Exhibit
Meridian City Council Meeting Agenda November 19, 2019 – Page 271 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 189 of 296
REVISED EXHIBIT A
Page 20
F. Building Elevations
Meridian City Council Meeting Agenda November 19, 2019 – Page 272 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 190 of 296
REVISED EXHIBIT A
Page 21
Meridian City Council Meeting Agenda November 19, 2019 – Page 273 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 191 of 296
REVISED EXHIBIT A
Page 22
VIII. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
1. A Development Agreement (DA) is required as a provision of annexation of this property.
Prior to approval of the annexation ordinance, a DA shall be entered into between the City of
Meridian, the property owner(s) at the time of annexation ordinance adoption, and the
developer.
Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division
prior to commencement of the DA. The DA shall be signed by the property owner
and returned to the Planning Division within six (6) months of the City Council
granting the annexation. The DA shall, at minimum, incorporate the following
provisions:
a. Future development of this site shall be generally consistent with the preliminary plat,
landscape plan and building elevations included in Section VII and the provisions
contained herein.
b. The existing home proposed to be retained on Lot 1, Block 21 shall hook up to City water
and sewer service within 60 days of it becoming available as set forth in UDC 9-1-4 and
9-4-8. The street address of this home will change as a result of this development.
c. The rear and/or sides of two-story homes on Lot 1114, Block 1 and Lots 74, 96-1922,
Block 2 that are visible from the arterial street (W. Cherry Ln. and N. Black Cat Rd.) are
required to incorporate articulation through changes in two (2) or more of the following:
modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches,
balconies, material types, or other integrated architectural elements to break up
monotonous wall planes and roof lines that are visible from the public street. Single-story
structures are exempt from this requirement.
2. The applicant shall work with the neighboring property owner (Mr. McEwen) to the west to
discuss the location of the stub street to his property and potential future cross-access. The
applicant shall report back to staff the results of the discussion prior to City Council.
3. The preliminary plat included in Section VII.B, is approved as shown. shall be revised as
follows:
a. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent
to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and
Comprehensive Plan.
b. Lot 8, Block 2 shall be widened to a total width of 30-feet, with five-feet of landscaping
on either side of the emergency access in accord with the pathway landscaping standards
of UDC 11-3B-12.
Meridian City Council Meeting Agenda November 19, 2019 – Page 274 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 192 of 296
REVISED EXHIBIT A
Page 23
4. The landscape plan included in Section VII.C shall be revised prior to Final Plat submittal as
follows:
a. Modify the proposed pond to comprise a maximum of 25% of Lot 5, Block 1 in accord
with UDC 11-3G-38. All ponds with a permanent water level are required to have
recirculated water and be maintained such that it does not become a mosquito breeding
ground in accord with UDC 11-3G-3B.8.
b. Modify the stormwater drainage system to allow for more useable open space in
compliance with UDC 11-3G-3E. Stormwater swales shall be designed in accord with the
standards in UDC 11-3B-11. Prior to the Commission hearing, the applicant should
provide a detail of the swales to ensure there is adequate open space for residents to
recreate.
c. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent
to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and
Comprehensive Plan.
d. Modify the emergency access to include five-feet of landscaping on either side in accord
with UDC 11-3B-12.
e. The applicant shall coordinate removal of any existing trees with the City Arborist, Elroy
Huff, at 208-888-3579 and include a tree mitigation plan with the final plat application.
f. With the submittal of the final plat application, the applicant shall provide a detail of the
proposed children’s play structure.
g. Add four-foot vinyl fencing and an access gate to restrict access to the open irrigation
pond located on Lot 58, Block 1.
h. Revise the landscape plan to correspond with the design of the plat attached in
Exhibit VII.B.
5. Any remaining structures outside of Lot 1, Block 2 1 should be removed prior to signature on
the final plat by the City Engineer.
6. Comply with all bulk, use, and development standards of the R-8 zoning district listed in
UDC Table 11-2A-5.
7. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -
3A-15, UDC 11-3B-6 and MCC 9-1-28.
8. Comply with the sidewalk standards as set forth in UDC 11-3A-17.
9. Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
10. Construct storm water integration facilities that meet the standards as set forth in UDC 11-
3B-11C.
11. Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
12. Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
Meridian City Council Meeting Agenda November 19, 2019 – Page 275 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 193 of 296
REVISED EXHIBIT A
Page 24
13. The applicant and/or assigns shall have the continuing obligation to provide irrigation that
meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping
as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
14. All common open space and site amenities shall be maintained by an owner's association as
set forth in UDC 11-3G-3F1.
15. The project is subject to all current City of Meridian ordinances.
16. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility
of the area.
17. The applicant shall have an ongoing obligation to maintain all pathways.
18. The applicant has a continuing obligation to comply with the outdoor lighting provisions as
set forth in UDC 11-3A-11.
19. The applicant, property owner, and/or managing body shall have an ongoing obligation to
maintain all landscaping and constructed features within the clear vision triangle consistent
with the standards in UDC 11-3A-3.
20. No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter
3 Article D and receive approval for such signs.
21. The applicant shall complete all improvements related to public life, safety, and health as set
forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in
accord with UDC 11-5C-3C.
22. The final plat, and any phase thereof, shall substantially comply with the approved
preliminary plat as set forth in UDC 11-6B-3C2.
23. The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain
the City Engineer signature on a final plat within two years; or, 2) gain approval of a time
extension as set forth in UDC 11-6B-7.
24. Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
B. PUBLIC WORKS
1. Site Specific Conditions of Approval
1.1 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the
standards can be found at http://www.meridiancity.org/public_works.aspx?id=272
1.2 The street address of the existing home that is to remain will be changed as part of the
development process.
1.3 Applicant to extend water north in Puma Ave to connect with water main in White Birch
Street (assuming they snapped the water main to the centerline instead of water line in
White Birch). Show water in White Birch connect to existing water main in Black Cat
currently shows connecting to sewer, again probably just snapping to the wrong line in
Meridian City Council Meeting Agenda November 19, 2019 – Page 276 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 194 of 296
REVISED EXHIBIT A
Page 25
CAD). An 8-inch diameter water main shall also be required through Lot 8, Block 2 to
connect the development to the existing water main in W. Cherry Lane.
2. General Conditions of Approval
2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to
provide service outside of a public right-of-way. Minimum cover over sewer mains is
three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and
water mains to and through this development. Applicant may be eligible for a
reimbursement agreement for infrastructure enhancement per MCC 8-6-5.
2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of
public right of way (include all water services and hydrants). The easement widths shall
be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be
dedicated via the plat, but rather dedicated outside the plat process using the City of
Meridian’s standard forms. The easement shall be graphically depicted on the plat for
reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,
which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11”
map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a
note to the plat referencing this document. All easements must be submitted, reviewed,
and approved prior to development plan approval.
2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water (MCC 12-13-8.3). The applicant should be required to use any
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required. If a
single-point connection is utilized, the developer will be responsible for the payment of
assessments for the common areas prior to prior to receiving development plan approval.
2.5 All existing structures that are required to be removed shall be prior to signature on the
final plat by the City Engineer. Any structures that are allowed to remain shall be subject
to evaluation and possible reassignment of street addressing to be in compliance with
MCC.
2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,
intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall
be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply
with Idaho Code 42-1207 and any other applicable law or regulation.
2.7 Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian
Engineering Department at (208)898-5500 for inspections of disconnection of services.
Wells may be used for non-domestic purposes such as landscape irrigation if approved by
Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190.
Meridian City Council Meeting Agenda November 19, 2019 – Page 277 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 195 of 296
REVISED EXHIBIT A
Page 26
2.8 Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment
procedures and inspections (208)375-5211.
2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and
activated, road base approved by the Ada County Highway District and the Final Plat for
this subdivision shall be recorded, prior to applying for building permits.
2.10 A letter of credit or cash surety in the amount of 110% will be required for all
uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.11 All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on
the final plat as set forth in UDC 11-5C-3B.
2.12 Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as determined during the plan review process, prior to the
issuance of a plan approval letter.
2.13 It shall be the responsibility of the applicant to ensure that all development features
comply with the Americans with Disabilities Act and the Fair Housing Act.
2.14 Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.17 Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill, where footing would sit atop fill material.
2.18 The design engineer shall be required to certify that the street centerline elevations are set
a minimum of 3-feet above the highest established peak groundwater elevation. This is
to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
2.20 At the completion of the project, the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any
structures within the project.
2.21 A street light plan will need to be included in the civil construction plans. Street light
plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272.
2.22 The City of Meridian requires that the owner post to the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water and reuse
infrastructure prior to final plat signature. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
Meridian City Council Meeting Agenda November 19, 2019 – Page 278 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 196 of 296
REVISED EXHIBIT A
Page 27
surety, which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
2.23 The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20% of the total construction cost for all completed sewer, water and reuse
infrastructure for duration of two years. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
surety, which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
Meridian City Council Meeting Agenda November 19, 2019 – Page 279 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 197 of 296
REVISED EXHIBIT A
Page 28
C. FIRE DEPARTMENT
http://weblink.meridiancity.org/WebLink8/0/doc/173143/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 280 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 198 of 296
REVISED EXHIBIT A
Page 29
Meridian City Council Meeting Agenda November 19, 2019 – Page 281 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 199 of 296
REVISED EXHIBIT A
Page 30
Meridian City Council Meeting Agenda November 19, 2019 – Page 282 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 200 of 296
REVISED EXHIBIT A
Page 31
D. POLICE DEPARTMENT
http://weblink.meridiancity.org/WebLink8/0/doc/173982/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 283 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 201 of 296
REVISED EXHIBIT A
Page 32
Meridian City Council Meeting Agenda November 19, 2019 – Page 284 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 202 of 296
REVISED EXHIBIT A
Page 33
E. SETTLERS IRRIGATION DISTRICT
http://weblink.meridiancity.org/WebLink8/0/doc/172934/Page1.aspx
F. NAMPA MERIDIAN IRRIGATION DISTRICT (NMID)
http://weblink.meridiancity.org/WebLink8/0/doc/173963/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 285 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 203 of 296
REVISED EXHIBIT A
Page 34
G. ADA COUNTY HIGHWAY DISTRICT (ACHD)
http://weblink.meridiancity.org/WebLink8/0/doc/174253/Page1.aspx
H. IDAHO TRANSPORTATION DEPARTMENT (ITD)
http://weblink.meridiancity.org/WebLink8/0/doc/173131/Page1.aspx
I. WEST ADA SCHOOL DISTRICT (WASD)
http://weblink.meridiancity.org/WebLink8/0/doc/174251/Page1.aspx
J. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ)
http://weblink.meridiancity.org/WebLink8/0/doc/173153/Page1.aspx
K. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD)
http://weblink.meridiancity.org/WebLink8/0/doc/173894/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 286 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 204 of 296
REVISED EXHIBIT A
Page 35
IX. FINDINGS
A. Annexation and/or Rezone Findings (UDC 11-5B-3.E)
Upon recommendation from the Commission, the Council shall make a full investigation and shall,
at the public hearing, review the application. In order to grant an annexation, the Council shall
make the following findings:
1. The map amendment complies with the applicable provisions of the Comprehensive Plan;
The Applicant proposes to annex and zone 9.84 acres of land for the development of single-
family detached homes at a gross density of 4.7 units per acre. The Council finds that the
proposed map amendment complies with the provisions of the Comprehensive Plan with a
step up” in density as requested by the Applicant. (see Section VII above for more
information).
2. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Council finds that the proposed map amendment to the R-8 zoning district is consistent
with the purpose statement for the residential districts as detailed in Section VIII above.
3. The map amendment shall not be materially detrimental to the public health, safety, and
welfare;
The Council finds that the proposed map amendment will not be detrimental to the public
health, safety, or welfare. City utilities will be extended at the expense of the developer. The
Council considered all oral or written testimony provided when determining this finding.
4. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The Council finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services within the City.
5. The annexation is in the best of interest of the City.
The Council finds annexing the subject 9.84 acre property is in the best interest of the City if
the development complies with the development agreement provisions and conditions of
approval in this report.
B. Preliminary Plat Findings (UDC 11-6B-6)
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
1. The plat is in conformance with the comprehensive plan and is consistent with this
unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008);
The Council finds that the proposed plat is in conformance with the Comprehensive plan if the
development complies with the development agreement provisions and conditions of approval
in this report. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff
Report for more information.)
Meridian City Council Meeting Agenda November 19, 2019 – Page 287 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 205 of 296
REVISED EXHIBIT A
Page 36
2. Public services are available or can be made available and are adequate to accommodate
the proposed development;
The Council finds that public services are available and are adequate to serve the proposed
development. (See Section VIII.B of the Staff Report for more details from public service
providers.)
3. The plat is in conformance with scheduled public improvements in accord with the City’s
capital improvement program;
Because City water and sewer and any other utilities will be provided by the development at
their own cost, the Council finds that the subdivision will not require the expenditure of capital
improvement funds.
4. There is public financial capability of supporting services for the proposed development;
Based on comments from public service providers (i.e., Police, Fire, ACHD, etc.) in Section
VIII, the Council finds there is public financial capability of supporting services for the
proposed development. (See Section VIII for more detail.)
5. The development will not be detrimental to the public health, safety or general welfare;
and
The Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis. The Council
considered all public testimony presented to determine whether or not the proposed subdivision
may cause health, safety or environmental problems.
6. The development preserves significant natural, scenic or historic features.
The Council is unaware of any significant natural, scenic or historic features that exist on this
site that need to be preserved.
Meridian City Council Meeting Agenda November 19, 2019 – Page 288 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 206 of 296
EXHIBIT A
Millbrae Subdivision H-2019-0066 Page 1
Annexation and Zoning Legal Description and Exhibit Map
Meridian City Council Meeting Agenda December 3, 2019 – Page 207 of 296
EXHIBIT A
Millbrae Subdivision H-2019-0066 Page 2
Meridian City Council Meeting Agenda December 3, 2019 – Page 208 of 296
(�EQi��IDIIZNA*,-----
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 H
Item Title: Goff (H-2019-0060 Modified Development Agreement
With Virtual Keystrokes, LLC (Owner) and Garland Goff
(Developer). Located at 1725 W. Pine St.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.H.
Presenter: S onya Allen
Estimated Time for P resentation: 0
Title of I tem - M odified Development Agreement Goff (H-2019-0061) with Virtual K eystrokes,
L L C (Owner) and Garland Goff (Developer), Located at 1725 W. P ine St.
D evelopment Agreement between the City of Meridian and Virtual K eystrokes, L L C (O W NE R ) and
Garland Goff(D E V E L O P E R) f or Goff MD A-H-2019-0061.
AT TAC HM E NT S:
Description Type Upload D ate
Development A greement-G off MD A-H-2019-0061 A greements / C ontracts 11/22/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 209 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121600
BOISE IDAHO Pgs=4 HEATHER LUTHER 12/04/2019 12:47 PM
CITY OF MERIDIAN, IDAHO NO FEE
ADDENDUM TO DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Virtual Keystrokes, LLC, Owner
3, Garland Goff, Developer
THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this day of
Na "' iv" � 5 2019, ("ADDENDUM"), by and between City of Meridian,
a municipal corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue,
Meridian, Idaho 83642 and Virtual Keystrokes, LLC., whose address is 2010 N. Mumbarto,
Boise, ID 83713, hereinafter called OWNER and Garland Goff, whose address is 2010 N.
Mumbarto, Boise, ID 83713, hereinafter called DEVELOPER.
RECITALS
A. City and OWNER and/or DEVELOPER entered into that certain
Development Agreement that was recorded on September 7, 2011 in the real property records
of Ada County as Instrument No. 111072107 ("DEVELOPMENT AGREEMENT).
B. City and OWNER and/or DEVELOPER now desire to amend the
Development Agreement (Instrument no. 111072107) with this Addendum to Development
Agreement which terms have been approved by the Meridian City Council in accordance with
Idaho Code § 67-6511 on June 25, 2019.
NOW, THEREFORE, in consideration of the covenants and conditions set forth herein, the parties
agree as follows:
1. OWNER and/or DEVELOPER shall be bound by the terms of the original Development
Agreement, except as specifically amended as follows:
5.1. Owner/Developer shall develop the Property in accordance with the
following special conditions:
1. Future development of this site shall comply with the design standards in
the Architectural Standards Manual and UDC 11-3A-19.
2. A Certificate of Zoning Compliance and Design Review application is
required to be submitted to the Planning Department for the change in
use and any new construction proposed on this site.
3. Access to W. Pine is restricted to one (1) access driveway. Cross -access
shall be provided to the property to the west (parcel #S 1211417515) and
the property to the east (parcel #S 1211417415) at the southwest boundary
Goff — H-2019-0061 Meridian City Council Meeting Agenda December 3, 2019 — Page 210 of 296 Page 1
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
2
1
1
o
f
2
9
6
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement
and made it effective as hereinabove provided.
OWNER:
Virtual Keystrokes, LLC
'9 By:-fL 'U--I
�'k) N !?A
DEVELOPER:
Garland R. Goff
CITY OF MERIDIAN ATTE;
By:
Mayor Ta m de Weerd O�PSED AUG U ChTl
a city or
E ID� IANtr
1DAHO
s� SEAL`
T:
fnson, y Clerk
3y rienne- We6-6a4
Goff — H-2019-0061 Page 3
STATE OF IDAHO,
ss
County of Ada
On this A Jday of 2019, before me, the undersigned, a Notary Public in
ano for said State, personally appeared / known or identified to me to be the
i of Virtual Keystrokes, LLC. who signed above and acknowledged to me that he executed
the same of behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year in this certificate first above written.
Eddie Sanchez = /�
(SEAL) Notary Publicl
State of Idaho Notary Public for Idaho
Commission No. 2017-0926 Residing at: v,b�StL
My Commission Expires:
STATE OF IDAHO,
ss
County of Ada
On this 2'. day of 2019, before me, the undersigned, a Notary Public in
and for said State, personally appeared Garland Goff known or identified to me to be the person who signed above
and acknowledged to me that he executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year in this certificate first above written.
=Eddiean
i�Y�`v� sOtiT�(SEAL)s Notary Public for-daho
"09261 Residing at: (fjb�)
My Commission Expires: (I k -I,
STATE OF IDAHO
ss
County of Ada )
�
On this r,d day of 1J:) e c ey-n .-e , 2019, before me, a Notary Public,
personally appeared Tammy de Weerd and Chris JohnSon, know or identified to me to be the Mayor and Ckerk, 1
respectively, of the City of Meridian, who executed the instrument of behalf of said City, and acknowledged to me that
such City executed the same. BY Pdrienrie (JeGRY—'V- j 'Z>ef1Ai& Ge -f -e -
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and
year in this certificate first above written.
s"ItHARLENE WAY
COMMISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 312822
Goff — H-2019-0061
�lw l y ro
Notary Public for Idaho
Residing at: --0 ) J211 IA ian �p
Commission expires:;j- 2.2- ZO 2.2
Page 4
(~Q/�H IDIAN*,---,IZ
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 I
Item Title: Ten Mile Plaza (H-2019-0102)Modified Development Agreement
With Eric Wall (Owner/Developer). Located at 3110 W. Quintale
Dr.
Meeting Notes:
r✓
I TEM SHEET
C ouncil Agenda I tem - 3.I .
Presenter: Bill Parsons
Estimated Time for P resentation: 0
Title of I tem - M odified Development Agreement for Ten M ile P laza (H-2019-0102) with E ric
Wall (Owner/Developer), L ocated at 3110 W. Quintale Dr.
Modified Development A greement between the C ity of Meridian and E ric Wall f or Ten Mile Plaza H-
2019-0102
AT TAC HM E NT S:
Description Type Upload D ate
Modif ied D evelopment A greement A greements / C ontracts 12/2/2019
E xhibit A-2019-0102 E xhibit 11/26/2019
E xhibit B -H-2019-0102 E xhibit 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 214 of 296
ADA COUNTY RECORDER Phil McGrane 2019-121599
BOISE IDAHO Pgs=23 HEATHER LUTHER 12/04/2019 12:46 PM
CITY OF MERIDIAN, IDAHO NO FEE
DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Barclay Holdings LXXXV, LLC, an Arizona limited liability company,
Developer
3, Knudsen Poor Farms, Inc., Owner
THIS DEVELOPMENT AGREEMENT (this Agreement), is made and entered into this -W4
day of nprom)QU—, 2019, by and between City of Meridian, a municipal corporation of the
State of Idaho, hereafter called CITY whose address is 33 E. Broadway Avenue, Meridian, Idaho 83642
and Barclay Holdings LXXXV, LLC, an Arizona limited liability company, whose address is 2390 E.
Camelback Road, Suite 200, Phoenix, AZ 85016, hereinafter called DEVELOPER and Knudsen Poor
Farms, Inc., whose address is 98 Fort Hall Avenue, American Falls, ID 83211 hereinafter called
OWNER.
1.1 WHEREAS, Owner is the sole owner, in law and/or equity, of certain tract of land
in the County of Ada, State of Idaho, described in Exhibit "A", which is attached
hereto and by this reference incorporated herein as if set forth in full, herein after
referred to as the Property; and
1.2 WHEREAS, Idaho Code § 67-6511A provides that cities may, by ordinance,
require or permit as a condition of zoning that the Owner and/or Developer make a
written commitment concerningthe use or development ofthe subject Property; and
1.3 WHEREAS, City has exercised its statutory authority by the enactment of Section
11-513-3 of the Unified Development Code {"UDC"), which authorizes development
agreements upon the annexation and/or re -zoning of land; and
1.4 WHEREAS, Owner and/or Developer has submitted an application for
Modification to an existing Development Agreement, recorded in Ada County as
Instrument # 108008770 to remove the subject property from this Agreement and
bind the Property as shown in the attached Exhibit "A" to a new Development
Agreement; and
1.5 WHEREAS, Owner and/or Developer made representations at the public hearing
before the Meridian City Council, as to how the Property will be developed and
what improvements will be made; and
DEVELOPMENT AGREEMENT—EAGLE COMMONS AT USTICK AND EAGLE (H-2019-0082) PAGE I or 8
Meridian City Council Meeting Agenda December 3, 2019 – Page 216 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 217 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 218 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 219 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 220 of 296
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made it
effective as hereinabove provided.
OWNEWDEVELOPER:
Eric Wall
CITY OF MERIDIAN
By: l
Ta eerd
STATE OF IDAHO )
• ss:
County of �/19/V lw"):
O�pS ED AUGUST
Owe �
?O ,i90
City of
EIDIAN�--
IDANO
A: �� SEA
7T'M
LL
olrhe TREp`�'J��,v
C ris on, City 1 rk
On this (�� day of J\J V V Wv V< , 2019, before me, the undersigned, a Notary Public in and for said State,
personally appeared Eric Wall known or identified to me to be the person who signed above and acknowledged to me that he
executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day andyear in this certificate
LISA HUBER
[MY
EA�.9MMISSION NO. 20171079
NOTARY PUBLIC
STATE dF IDAHO
COMMISSION EXPIRES 12111/23
STATE OF IDAHO
County of Ada
(c4w A-V�,
tary Public for Idaho
Residingat: 'ono vtl t Court
My Commission Expires: 17-11- Z -j
On this SID ('A day of 1 JI��Yr�,V �, 2019, before me, a Notary Public, personally appeared Tammy
de Weerd and-0tr-is3ohnson, know or identified tome to be the Mayor andC-Ferk, respectively, of the City ofMeridian, who
executed the instrument or the person that executed 1 tthe instrument of behalf of said City, and acknowledged to me that such
City executed the same. 3y iAU t 1 e n'( 1 i✓ W C;u+t )e 1, Oe4)t,l-} j (21i ' /L
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day and year in this certificate
first above written.
CHARLENE WAY Notary Public for Idaho
COMMISSION X67390 Residing at: -v d)lU / ian -rU
NOTARY PUBLIC Commission expires:,';] a Z 20-: t
STATE OF IDAHO
H-2019-0102) PAGE 7 of 7
2 v
Meridian City Council Meeting Agenda December 3, 2019 – Page 222 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 223 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 224 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Development Agreement Modification to Remove the 2 Acre
Property from the Boundary of the Original Development Agreement (Instrument No. 101117652)
for the Purpose of Entering into a New One to Develop the Property in Accord with a New Concept
Plan and Building Elevations, by Eric Wall.
Case No(s). H-2019-0102
For the City Council Hearing Date of: November 6, 2019 (Findings on November 19, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of November 6 2019, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of November 6, 2019, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of November 6,
2019, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of November 6, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda November 19, 2019 – Page 131 of 301
EXHIBIT B
Meridian City Council Meeting Agenda December 3, 2019 – Page 225 of 296
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 - 2 -
7. That this approval is subject to the proposed provisions all in the attached Staff Report for the
hearing date of November 6, 2019, incorporated by reference. The new terms are concluded to be
reasonable and the applicant shall meet such requirements of the application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a modification to the existing Development Agreement is hereby
approved per the provisions in the Staff Report for the hearing date of November 6, 2019,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of November 6, 2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 132 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 226 of 296
By action of the City Council at its regular meeting held on the ` I day of
2019.
COUNCIL PRESIDENT JOE BORTON VOTED 1
COUNCIL VICE PRESIDENT LUKE CAVENER VOTEDe
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTEDA4--
COUNCIL MEMBER TY PALMER VOTED Ay
COUNCIL MEMBER TREG BERNT VOTEDy 2
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
TIE BREAKER)
Mayor Tamm eerd
OPj
D AUG
Attest:
6o
Q !
wAqCityOf
SEAL ..
J 11 "
City Clerk
s
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Ota&MUkOu Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 Ten fft\V, PIO,z•k - 3 -
Meridian City Council Meeting Agenda December 3, 2019 – Page 227 of 296
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Bill Parsons, Planning Supervisor
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0102
Ten Mile Plaza MDA
LOCATION: 3110 W. Quintale Dr., in the NW ¼ of
the NW ¼ of Section 35, Township 4N.,
Range 1W.
I. PROJECT DESCRIPTION
Request to modify the existing Development Agreement (Instrument #101117652) to remove the
subject property from the boundary of the original development agreement (Instrument #101117652)
for the purpose of developing the property in accord with the proposed concept plan and building
elevations.
II. SUMMARY OF REPORT
A. Project Summary
III. APPLICANT INFORMATION
A. Applicant:
Eric Wall
2880 E. 14th N.
Ammon, ID 83401
B. Owner:
Same as applicant
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Description Details
Acreage Approximately 2 acres
Current Zoning C-G
Neighborhood meeting date; # of
attendees:
10/03/2019; 9 attendees
History (previous approvals) AZ-01-003 (DA # 101117652, Bridgetower Crossing Sub.)
Meridian City Council Meeting Agenda November 19, 2019 – Page 134 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 228 of 296
EXHIBIT A
Page 2
C. Applicant’s Representative:
Adam Garcia, Houston Bugatsch Architects
1307 N. 39th Street, Ste. 103
Nampa ID 83687
IV. NOTICING
City Council
Posting Date
Newspaper Notification 10/4/2019
Radius notification mailed to properties
within 300 feet 10/1/2019
Public hearing notice sign posted 10/5/2019
Nextdoor posting 10/1/2019
V. STAFF ANALYSIS
The existing Development Agreement (DA) (Inst. ##101117652) for the Bridgetower Crossing
development consisting of 371.42 acres of land was approved in 2001. The terms of the original
agreement requires each use on the property to obtain detailed CUP approval. Rather than go through
the CUP approval, the applicant wishes to amend the development agreement so he can develop the
site consistent with the proposed development plan and building elevations.
A legal description showing the boundary of the property subject to the new DA terms are included
below in Section VII.A.
The proposed concept plan depicts two (2) commercial pads and associated parking. The first phase
of development consist of the northern pad site. The site is proposed to develop with a 6,015 square
foot multi-tenant building to house two (2) restaurants with an accessory drive-through. The second
pad site depicts a 9,000 square foot pad and associated parking (see Exhibit VII.B). Both the
restaurants and associated drive-through are subject to the specific use standards set forth in UDC 11-
4-3-49 and 11-4-3-11. To ensure the drive-through is not the main focal point of the
development, the applicant should incorporate a berm, additional landscaping, walls,
architectural elements or a combination of these design techniques to screen the drive-through
in accord with the design standards set forth in UDC 11-3A-19B.3.f.
Access is proposed via existing access points from N. Ten Mile Rd., via W. Quintale Dr. and W.
McMillan Rd., via the adjacent existing commercial development. Further, the site plan depicts
parking that may be shared with the adjacent commercial development on the east boundary of the
proposed development. Prior to development on the site, the applicant should submit a recorded
reciprocal cross access and shared parking agreement between the proposed and existing
development. Access to the site is required to comply with UDC 11-3A-3.
Conceptual building elevations were also submitted to demonstrate the quality of design and a
cohesive design theme of the future buildings in the development. Building materials consist of three
3) different colors of stucco, stone accents and metal awnings consistent with the neighboring
commercial development. To ensure the west side of the building is attractive along the street
and roof-top mechanical equipment is screened in accord with the Architectural Standards
Manual(ASM), staff recommends that the west elevation incorporate the same gabled stone
parapet as the east elevation for an additional design element.
Meridian City Council Meeting Agenda November 19, 2019 – Page 135 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 229 of 296
EXHIBIT A
Page 3
VI. DECISION
A. Staff:
A. Staff recommends approval of the proposed MDA per the provisions in Section VIII.
B. The Meridian City Council heard this item on November 6, 2019. At the public hearing, the
Council moved to approve the subject MDA request.
1. Summary of the City Council public hearing:
a. In favor: Adam Garcia
b. In opposition: None
c. Commenting: None
d. Written testimony: Diane Oswald and Dave Steels
e. Staff presenting application: Bill Parsons
f. Other Staff commenting on application: None
2. Key issue(s) of public testimony:
a. None
3. Key issue(s) of discussion by City Council:
a. Parking requirements for the proposed development.
4. City Council change(s) to Staff recommendation:
a. Struck the requirement for the gabled stone parapet on the west elevation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 136 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 230 of 296
EXHIBIT A
Page 4
VII. EXHIBITS
A. Legal Description:
Meridian City Council Meeting Agenda November 19, 2019 – Page 137 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 231 of 296
EXHIBIT A
Page 5
Meridian City Council Meeting Agenda November 19, 2019 – Page 138 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 232 of 296
EXHIBIT A
Page 6
Meridian City Council Meeting Agenda November 19, 2019 – Page 139 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 233 of 296
EXHIBIT A
Page 7
A. Conceptual Development Plan
Meridian City Council Meeting Agenda November 19, 2019 – Page 140 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 234 of 296
EXHIBIT A
Page 8
B. Conceptual Building Elevations (REVISED)
Meridian City Council Meeting Agenda November 19, 2019 – Page 141 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 235 of 296
EXHIBIT A
Page 9
Meridian City Council Meeting Agenda November 19, 2019 – Page 142 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 236 of 296
EXHIBIT A
Page 10
VIII. CITY/AGENCY COMMENTS & CONDITIONS
Recommended Development Agreement Provisions:
CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following special
conditions:
1. The applicant shall be responsible for all costs associated with the sewer and water service
extension and hook-up to City services.
2. Future development of this site shall substantially comply with the attached conceptual
development plan, building elevations and provisions contained herein. The west elevation
shall incorporate the same gabled stone parapet as the east elevation for an additional
design element.
3. All future development of the subject property shall comply with the City of Meridian
ordinances in effect at the time of development.
4. Any restaurant use on the site shall comply with the specific use standards set forth in UDC
11-4-3-49.
5. Any drive-through establishment on the site shall comply with the specific use standards set
forth in UDC 11-4-3-11. All drive-through establishments shall be screened with a berm,
additional landscaping, walls, architectural elements or a combination of these design
techniques to produce an appropriate buffer adjacent to roadways in accord with the
design standards set forth in UDC 11-3A-19B.3.f.
6. With the submittal of the CZC application, the applicant shall submit a recorded
reciprocal cross access and parking agreement between the proposed development and
existing development to the east (Parcel #R1079920521). Access to the site shall comply
with UDC 11-3A-3.
7. Future development shall comply with the structure and site design standards listed in UDC
11-3A-19 and the design standards listed in the Architectural Standards Manual.
Meridian City Council Meeting Agenda November 19, 2019 – Page 143 of 301Meridian City Council Meeting Agenda December 3, 2019 – Page 237 of 296
EIDIAN.,+--
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 J
Item Title: General Contract of Indemnity with Travelers Insurance
Regarding the City's Self -Funded Trust.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.J .
Presenter: Bill Nary
Estimated Time for P resentation: 1 minute
Title of I tem - Gener al C ontract of Indemnity with Travelers Insurance Regarding the City's
Self-F unded Trust
I ndemnity C ontract for S elf F unding I ssue
AT TAC HM E NT S:
Description Type Upload D ate
Memo R E : I ndemnity A greement f rom B ill Nary C over Memo 11/25/2019
General C ontract of I demnity A greements / C ontracts 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 238 of 296
December 3, 2019
TO: Mayor and Council members
FROM: Bill Nary, City Attorney
RE: Indemnity Agreement with Travelers
There is an indemnity agreement with Travelers insurance on the consent agenda. This is the
bond that is required by the State Insurance Fund to assure the State that the City’s portion of the
self-funding of the Benefits Trust has sufficient financial capability to support the program.
Traveler’s bond is based upon the City’s financial ability to meet the obligations of the trust and
this is the assurance that is needed to complete the process.
Meridian City Council Meeting Agenda December 3, 2019 – Page 239 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 240 of 296
WE HAVE READ THIS CONTRACT OF INDEMNITY CAREFULLY. THERE ARE NO SEPARATE AGREEMENTS OR
UNDERSTANDINGS WHICH IN ANY WAY LESSEN OUR OBLIGATIONS AS ABOVE SET FORTH. THIS AGREEMENT IS IN
ADDITION TO AND NOT IN LIEU OF ANY OTHER AGREEMENTS AND OBLIGATIONS UNDERTAKEN IN FAVOR OF COMPANY,
WHETHER NOW EXISTING OR ENTERED INTO HEREAFTER. IN TESTIMONY HEREOF, WE THE INDEMNITORS HAVE SET OUR
HANDS AND FIXED OUR SEALS AS SET FORTH BELOW.
If Indemnitor is an entity, sign below:
Instructions: Two authorized officials should sign on behalf of each entity (except as otherwise indicated below) and all signatures must be
notarized and dated. The date of this Agreement shall be the earliest date any Indemnitor executes this Agreement. If the entity is: 1) a
corporation, the secretary (if one exists) and another authorized officer should sign on behalf of the corporation; 2) a limited liability company,
the manager(s) (if any) or member(s) should sign on behalf of the LLC; 3) a partnership, the partner(s) should sign on behalf of the partnership;
4) a trust, the trustee(s) should sign on behalf of the trust; or 5) any other type of entity, including governmental entities, any two authorized
officials. If the Indemnitor is a sole officer corporation, single member LLC, or any other entity where only one individual is authorized to sign
on behalf of the entity, only one signature is required. Please provide the entity's federal tax identification number on the line provided.
Notwithstanding any of the foregoing, failure to complete this Agreement in accordance with these instructions shall in no event affect the
validity of this Agreement.
Each of the undersigned hereby affirms to Company as follows: I am a duly authorized official of the entity on whose behalf I am executing
this Agreement. In such capacity I am familiar with all of the documents which set forth and establish the rights which govern the affairs,
power and authority of such entity including, to the extent applicable, the certificate or articles of incorporation, bylaws, corporate resolutions,
and/or partnership, operating or limited liability agreements of such entity. Having reviewed all such applicable documents and instruments
and such other facts as deemed appropriate, I hereby affirm that (a) such entity has the power and authority to enter into, execute, deliver and
perform this Agreement and to carry out the obligations stated herein, (b) the individuals executing this Agreement on behalf of such entity are
duly authorized to do so, and that (x) the execution, delivery and performance of this Agreement by Indemnitors; (y) the compliance with the
terms and provisions hereof; and (z) the carrying out of the obligations contemplated herein, do not, and will not, conflict with and will not
result in a breach or violation of any terms, conditions or provisions of aforementioned applicable documents and instruments, or any law,
governmental rule or regulation, or any applicable order, writ, injunction, judgment or decree of any court or governmental authority against
any Indemnitor(s), or any other agreement binding upon any Indemnitor(s), or constitute a default thereunder.
City of Meridian 82-6000225
Indemnitor - Corporatio acted Lia Company, Partnership, (Federa ai
Trust, or O rcle one
B Seal B
(Signature of Authorized Official)
Tammy deWeerd Mayor
(Print or Type Name and Title) (Date)
33 East Broadway Avenue Meridian, ID 83642
(Address)
)rl1J w
(Print or Type Name and
Idaho
Lv
(Date)
(State of Incorporation / Formation)
IN
ACKNOWLEDGEMENT
State of T- (N (I I ) U County of f-�
O this ! 1-11day of De, C eXY-1Y V -V ,201 , before me personally appeared � (UT c1YY� � � known or proven to me to be the
of the entity executing the foregoing instrument ("Entity), and xt known or
proven4 me to be the of the Entity, and they acknowledged said instrument to be the ee and voluntary act and
deed of Entity for the uses and purposes therein mentioned and they acknowledged that they executed said instrument by authority of Entity. IN
WITNESS WHEREOF, I have hereunto set my hand and affixed my OFFICIAL SEAL the day and year first above written.
&
Notary Public (Signature
CHARLENE WAY
COMMISSION #67390
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3/28/22
01-y1y pyla L66( -u a
Notary Public (Print 6 Type Name)
Notary Public residing at: "e 1,i& &)1
Commission expires:3-�� -2O 22
S-5357 (12-16) Page 2 of 3
City of Meridian - Indemnity Agreement
City of Meridian Employees Benefits Plan Trust
Indemnitor - Corporation, Limited Liability Company, Partnership,
Trust r Other (circle one)
B jjK"D(Seal)
(Signature IAuthorized Official)
Christena Barney Senior HR Generalist
(Print or Type Name and Title) (Date)
33 East Broadway Avenue, Meridian ID 83642
(Address)
ACKNOWLEDGEMENT
State of :re,," n County of "n ,
(Federal Ta ID) y�
-Y / ' Seal
(Signature bfAULhoriz d Official)
William Lloyd Mossman Nary City Councilor
(Print or Type Name and Title) (Date)
Idaho
(State of Incorporation / Formation)
On this,14�ay of/yyJ?_ V+2�eQtiYiiigbefore me personally appeared li'S k vtu ✓ n.�.., , known or proven to me to be the
-N�� �G' t5 t.L& q29_ of he entity executing the foregoing instrument ("Entity"), and w i 1I ('A,in,, 1_M N a T L I , known or
proven to me to be the -(�y�g�f S 'rrusAP C of the Entity, and they acknowledged said instrument to be the free and vofuntary act and
deed of Entity for the uses and purposes therein mentioned and they acknowledged that they executed said instrument by authority of Entity. IN
WITNESS WHEREOF, I have hereunto set my hand and affixed my OFFICIAL SEANL the day ea
year first/a cove �written.
ra••00 0 ��®�•. Notary Public (S gnature)
Q
0A Notary � Notary Public (Print or Type Name)
o"COMMISSION,; 0 ; Notary Public residing at:
o #131366 �� •
�%�` _4tG O Commission expires: ?j a _ a ZL
'/► �tll�
Apo OD0pe
S-5357 (12-16) Page 3 of 3
City of Meridian - Indemnity Agreement
�j�/rE IDIAN,-----IZ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 K
Item Title: Approval of Purchase Order #20-0141 for Shooting Range
Monthly Membership
To Idaho Shooting Independence Range for the Not -to -Exceed
amount of $60,000
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.K .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Appr oval of P urchase Order #20-0141 for S hooting Range M onthly
M embership to Idaho S hooting Independence Range for the Not-to-E xceed Amount of
$60,000.00
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo C over Memo 11/26/2019
Requisition C over Memo 11/26/2019
B udget C over Memo 11/26/2019
UNS I G NE D P O# 20-0141 C over Memo 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 243 of 296
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Jamie Leslie; Keith Watts
Date: 11/25/2019
Re: December 3 rd City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Police Department, respectfully requests that
the following item be placed on the December 3 rd City Council Consent Agenda for Council’s
consideration.
Approval of Purchase Order #20-0141 for Shooting Range Monthly Membership to
Idaho Shooting Independence Range for the Not-to-Exceed amount of $60,000.00.
Recommended Council Action: Approval of Purchase Order #20-0141 to Idaho
Shooting Independence Range for Monthly Membership for the Not-to-Exceed
amount of $60,000.00 as well as authorize the Purchasing Manager to sign the
Purchase Order #20-0141 for the Not-To-Exceed amount of $60,000.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda December 3, 2019 – Page 244 of 296
M
e
r
i
d
i
a
n
C
i
t
y
C
o
u
n
c
i
l
M
e
e
t
i
n
g
A
g
e
n
d
a
D
e
c
e
m
b
e
r
3
,
2
0
1
9
–
P
a
g
e
2
4
5
o
f
2
9
6
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
57200 Employee
Seminars/Training/Licenses
156,966.00 0.00 156,966.00 100.00%
0000 NON-DEPARTMENTAL 0.00 13,570.95 (13,570.95)0.00%
Total OPERATING COSTS 156,966.00 13,570.95 143,395.05 91.35%
TOTAL EXPENDITURES 156,966.00 13,570.95 143,395.05 91.35%
Date: 11/25/19 03:18:49 PM Page: 1Meridian City Council Meeting Agenda December 3, 2019 – Page 246 of 296
Meridian City Council Meeting Agenda December 3, 2019 – Page 247 of 296
` E IDIZNIA*,-----
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 L
Item Title: AP Invoices for Payment - 11/22/19 - $7,038.43
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.L .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - AP Invoices for Payment - 11/22/19 - $7,038.43
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment C over Memo 11/22/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 248 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BLUE CROSS OF IDAHO November 2019 Blue Cross Cobra Premium B. Nielsen 574.45
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Air Filter, Battery, Alternator for Unit#13 1,036.79
01 General Fund BUSINESS INTERIORS OF IDAHO HR Office Furniture-Bookcase, Credenza, 5 leather
chairs
2,803.24
01 General Fund CALIFORNIA BUILDING OFFICIALS Job Posting for Mechanical Inspector 241.00
01 General Fund CANYON HONDA Rubber for Gear Shift Unit # 523 2.66
01 General Fund DISCOVERY BENEFITS 19-0131 OCTOBER 2019-Cobra/FSA FEES 1,272.75
01 General Fund SCHINDLER ELEVATOR CORP Service call on City Hall Elevator 1 on 9/6/19 1,107.54
Total 01 General Fund 7,038.43
Report Total 7,038.43
Date: 11/22/19 12:13:53 PM Page: 1Meridian City Council Meeting Agenda December 3, 2019 – Page 249 of 296
IDIAN,?--�/rE
DAHO
N I .
CITY C
OUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 M
Item Title: AP Invoices for Payment - 11/25/19 - $23,009.24
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.M.
Presenter:
Estimated Time for P resentation: 0
Title of I tem - AP Invoices for Payment - 11/25/19 - $23,009.24
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment C over Memo 11/25/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 250 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#251042 B.Caldwell Child Support November 2019 363.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#262519 T.Bryner Child Support November 2019 1,174.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#311213 M.Payne Child Support November 2019 317.00
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#321962 M.Gould Child Support November 2019 821.71
01 General Fund IDAHO CHILD SUPPORT RECEIPTING Case#416457 J. Overton Child Support November 2019 328.57
01 General Fund JUSTIN WINKLER PerDiem:J.Winkler,Fire Eng MFG,Appleton,WI
12/4/19-12/6/19
152.50
01 General Fund MASTERCARD MC PD # 2 10/31/19 - Statement -12,715.32
01 General Fund MIKE ZUMWALT PerDiem:M.Zumwalt,Fire Eng MFG,Appleton,WI
12/4/19-12/6/19
152.50
01 General Fund TYLER D BRYNER PerDiem:T.Bryner,Fire Eng MFG,Appleton,WI
12/4/19-12/6/19
152.50
01 General Fund UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending
09/30/19
2,686.02
Total 01 General Fund 18,863.12
60 Enterprise
Fund
ADA COUNTY SHERIFF'S OFFICE 18007695 M. Edwards November 2019 663.88
60 Enterprise
Fund
ADA COUNTY SHERIFF'S OFFICE 19012620 D. Gassel November 2019 944.91
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case# 412750 D. Patton Child Support November 2019 604.20
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#326566 N. Howell Child Support November 2019 299.00
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#344238 B.Kerr Child Support November 2019 443.00
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#352719 B. Arte Child Support November 2019 349.00
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#354376 M.Edwards Child Support November
2019
221.64
60 Enterprise
Fund
IDAHO CHILD SUPPORT RECEIPTING Case#415054 A. Deighton Child Support November
2019
300.00
60 Enterprise
Fund
UNITED HERITAGE INSURANCE FICA Third Party STD Benefit Payment Qtr Ending
09/30/19
320.49
Total 60 Enterprise
Fund
4,146.12
Report Total 23,009.24
Date: 11/25/19 11:00:18 AM Page: 1Meridian City Council Meeting Agenda December 3, 2019 – Page 251 of 296
CQ/rE IDIAN,IZ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 N
Item Title: AP Invoices for Payment - 11/27/2019 - $291,044.19
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.N.
Presenter:
Estimated Time for P resentation: 0
Title of I tem - AP Invoices for Payment - 11/27/19 - $291,044.19
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment C over Memo 11/27/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 252 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund AFLAC November 2019 AFLAC 3,580.82
01 General Fund BRIAN MCCLURE ExpRpt:B.McClure,Landscp Arch Convention,Denver,CO 41.72
01 General Fund DISCOVERY BENEFITS Flex November 2019 21,307.18
01 General Fund IAFF LOCAL 4627 #4627 Firefighters Dues November 2019 7,260.03
01 General Fund KEYBANK City of Meridian HSA Contributions November 2019 5,211.66
01 General Fund NATIONWIDE RETIREMENT
SOLUTIONS, INC
November 2019 Pre Tax Contributions 47,538.28
01 General Fund NATIONWIDE RETIREMENT
SOLUTIONS, INC
November 2019 Roth Contributions 11,009.81
01 General Fund TATES RENTS (GENERAL OFFICE)credit adjustment reference invoice 1268660-13 (309.03)
01 General Fund TATES RENTS (GENERAL OFFICE)hedge trimmer maintenance 203.50
01 General Fund TATES RENTS (GENERAL OFFICE)propane for forklift 25.52
01 General Fund TATES RENTS (GENERAL OFFICE)trencher for Renaissance Park artwork 11/15/19 93.12
01 General Fund TREASURE VALLEY FIRE PROTECTIO 220/replace & repair fire sprinkler main @ St. 1 6,650.00
01 General Fund UNITED WAY OF TREASURE VALLEY #17426 November 2019 Contributions 416.59
01 General Fund WSCFF EMPLOYEE BENEFIT TRUST November 2019 MERP Contributions 3,700.00
Total 01 General Fund 106,729.20
07 Impact Fund KREIZENBECK, LLC 18-0223; 19-0147 CM Serv for So.MerRegPK thru
09/30/19FINAL
19,864.38
07 Impact Fund KREIZENBECK, LLC 19-0147 Credit for CM Services at Discovery Park (1,938.00)
Total 07 Impact Fund 17,926.38
60 Enterprise
Fund
ADA COUNTY HIGHWAY DISTRICT 18-0212. 18-0212 ACHD Pine-Locust Grove Svc 148,419.64
60 Enterprise
Fund
AFLAC November 2019 AFLAC 595.24
60 Enterprise
Fund
DISCOVERY BENEFITS Flex November 2019 7,243.20
60 Enterprise
Fund
JOEL RODRIGUEZ Reimbursement:J.Rodriguez,Winter Work Jacket Qty.1 29.99
60 Enterprise
Fund
KEYBANK City of Meridian HSA Contributions November 2019 793.34
60 Enterprise
Fund
NATIONWIDE RETIREMENT
SOLUTIONS, INC
November 2019 Pre Tax Contributions 6,638.09
60 Enterprise
Fund
NATIONWIDE RETIREMENT
SOLUTIONS, INC
November 2019 Roth Contributions 2,576.25
Date: 11/27/19 10:55:31 AM Page: 1Meridian City Council Meeting Agenda December 3, 2019 – Page 253 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
TATES RENTS (GENERAL OFFICE)Propane for forklift (10.3 qty)32.86
60 Enterprise
Fund
UNITED WAY OF TREASURE VALLEY #17426 November 2019 Contributions 60.00
Total 60 Enterprise
Fund
166,388.61
Report Total 291,044.19
Date: 11/27/19 10:55:31 AM Page: 2Meridian City Council Meeting Agenda December 3, 2019 – Page 254 of 296
CjQ/rE IDN�
iIA--
DAJ
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 3 O
Item Title: AP Invoices for Payment - 12/4/2019 - $457,500.93
Meeting Notes:
M
I TEM SHEET
C ouncil Agenda I tem - 3.O.
Presenter:
Estimated Time for P resentation: 0
Title of I tem - AP Invoices for Payment - 12/04/19 - $457,500.93
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment C over Memo 11/26/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 255 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A-1 STAMP & MABEL'S LABELS KariH,JoeB,RachaelB,KeganA,SamZ,BrentB,CamS,Step...101.00
01 General Fund A-1 STAMP & MABEL'S LABELS Notary Stamp - Kayla George 35.00
01 General Fund ACE AUTO BODY Rear Bumper & Quarter Panel Repair Unit # 46 1,623.45
01 General Fund ALEXANDER CLARK PRINTING AP Checks, CK# 145001 - 155000 Qty. 10,000 791.10
01 General Fund AMERICAN PLANNING ASSOCIATION 147836-C.Hood 01/01/20-12/31/20 membership 668.00
01 General Fund ASHLEY HORVATH Per Diem:A.Horvath,School Violence Training,Las
Vegas,NV
213.50
01 General Fund AXON ENTERPRISE INC 20-0124 Body Cameras for CSO & Docks 12,077.00
01 General Fund BAUDVILLE Years of Service Trophy for B. Zimmerman 99.45
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #28672c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #29819b
10/24/19
142.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #30150c 196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40091c
10/31/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40377c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40379c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40380c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40596c
10/24/19
54.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40662c
10/24/19
196.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #40732c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #41040c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #41201c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #41202c
10/24/19
94.00
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #51893c
10/24/19
142.70
01 General Fund BERRY ELECTRICAL SERVICES, INC.20-0012 FY20 Streetlight Maint. Pole #Meridian &
Encinada
54.00
01 General Fund BOISE FITNESS EQUIPMENT Purchased 2 ellipticals for Wellness Gym 7,550.00
01 General Fund BONNEVILLE BLUE PRINT SUPPLY prints for E James Court Pathway & Discovery Park 156.14
Date: 11/27/19 11:11:09 AM Page: 1Meridian City Council Meeting Agenda December 3, 2019 – Page 256 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BONNEVILLE BLUE PRINT SUPPLY prints for Pine Avenue & East James Court - qty 72 13.68
01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, Shop supplies 124.21
01 General Fund BRADY INDUSTRIES, LLC.220/Kitchen towels 76.29
01 General Fund BRADY INDUSTRIES, LLC.220/St. 2 janitorial, cleaner, hose hookups 219.73
01 General Fund BRIGHT IDEAS LIGHTING COMPANY 2 LED Pole Lights and Bucket Truck 269.00
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Replace Bulbs in Parking Lot Lights 269.00
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Tully skate park outlet/ballast replacement 227.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Engine Mount for Unit # 167 230.52
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Front Brakes & Alignment for Unit # 119 542.48
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF for Unit # 140 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Front Brakes, Rear Differential Svc, Pinion Seal
#525
2,126.85
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 53 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Battery, Reverse Bulb for Unit # 158 382.94
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Tires, Battery Warranty Unit # 103 641.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Tires, Coolant Flush, Wipers for Unit # 46 990.93
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil change, Tires, Exhaust Manifold Gasket Unit # 163 904.59
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Parts for Exhaust Leak Repair Unit # 163 17.25
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Passenger Mirror Replacement for Unit # 144 233.70
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Tires & Alignment for Unit # 152 681.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Top Off Oil, Tires & Alignment Valve Cover Gasket
Unit# 130
800.39
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle # 4 Maintenance/oil change and tire rotation
C20824
55.00
01 General Fund Campbell Tractor Co.air cleaner & fan belt for Kleiner JD 8800 mower - qty 2 177.03
01 General Fund CANYON HONDA Spare Knee Cowling Trim Covers 127.90
01 General Fund CANYON TRUCK UPFITTERS rear camera for fleet truck 20 257.02
01 General Fund CANYON TRUCK UPFITTERS strobe emergency light for Gravely JSV 3000 x 1 211.91
01 General Fund CASCADE FENCE COMPANY, INC.18-0461 Lemp/Larkwood Pathway fencing 16,500.00
01 General Fund CASCADE FENCE COMPANY, INC.gates for Fuller Park ball field - qty 2 690.00
01 General Fund CENTRAL DISTRICT HEALTH DEPT 2019-2020 food license for Discovery Park concessions 385.00
01 General Fund CENTRAL DISTRICT HEALTH DEPT 2020 food license for Kleiner Park concessions 160.00
01 General Fund CENTRAL DISTRICT HEALTH DEPT 2020 food license for Settlers Park concessions 160.00
01 General Fund COMMERCIAL TIRE 220/Tire Rotation, MF046 96.00
01 General Fund CREWSENSE LLC Support Plan Less than 100 Users (Monthly)39.99
01 General Fund CUSTOM GLASS, INC.Tech Visit - Doors at City Hall were not latching
properly
675.00
01 General Fund D & B SUPPLY Dog Food & Supplies for K9 Randy 74.98
01 General Fund DELL MARKETING L.P.VLA Acrobat Pro 2017 License Universal English 336.57
Date: 11/27/19 11:11:09 AM Page: 2Meridian City Council Meeting Agenda December 3, 2019 – Page 257 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund ELAINE CRISTELLA instructor fee - Vintage Furniture & Decor 11/9/19 -
qty 4
208.00
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO 2 Cases of Light Bulbs for MPD Stock-Admin 133.04
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Ballasts for Entryway-MPD Admin 28.21
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO black tape for Christmas decor - qty 10 10.32
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO Light Ballasts for Breakroom 19.19
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO lights for 8th Street Park - qty 2 42.70
01 General Fund ELECTRICAL WHOLESALE SUPPLY CO parts for Kleiner Park light bollard repair - qty 5 106.68
01 General Fund ENHANCED TELECOMMUNICATIONS service to security camera on west side at Homecourt 97.00
01 General Fund ERS, EMERGENCY RESPONDER
SERVICES, INC.
Install Push Bumper, PA & Airhorn for Unit # 81 1,237.00
01 General Fund ERS, EMERGENCY RESPONDER
SERVICES, INC.
Remove Polie Equipment/Graphics for Vehicle Sale
#100
868.00
01 General Fund FASTENAL COMPANY dust masks for Parks Shop - qty 3 46.58
01 General Fund FASTENAL COMPANY lag bolts - qty 50 8.02
01 General Fund FEDEX Back ground and fingerprinting for new employee 74.15
01 General Fund G.W. LAW ENFORCEMENT & SAFETY
EQUIPMENT, INC
Rifles for New Patrol Cars 4,427.70
01 General Fund GALL'S INC.OC Cases for Replacement, as needed 52.14
01 General Fund GALL'S INC.Uniform Duty Holster for Left Handed New Hires 235.28
01 General Fund GEM STATE PAPER & SUPPLY CO NO PO - Deskside Wastebaskets Qty.4 29.64
01 General Fund GIESLER AUTO REPAIR fleet truck 20 door repairs - license C10914 405.71
01 General Fund GRAPECITY, INC.ComponentOne Studio - Enterprise Edition - New
License
1,420.25
01 General Fund GYM OUTFITTERS Preventative Maintenance for Gym Equipment 117.50
01 General Fund HOME DEPOT CREDIT SERVICES Box Supports, cut-in rings, over plates, 1 gang box, cut
in
23.02
01 General Fund HOME DEPOT CREDIT SERVICES Breaching Construction Supplies 46.31
01 General Fund HOME DEPOT CREDIT SERVICES Credit for Returned Filter Wrench (7.39)
01 General Fund HOME DEPOT CREDIT SERVICES Grease for Compressor 11.95
01 General Fund HOME DEPOT CREDIT SERVICES Heaters for Facilities Qty. 6 149.82
01 General Fund HOME DEPOT CREDIT SERVICES Padlock for Storage Area to Secure SWAT Gear 18.92
01 General Fund HOME DEPOT CREDIT SERVICES Three Paper Towel Holders 14.94
01 General Fund HOME DEPOT CREDIT SERVICES Weatherstrip to Repair Front Lights in Landscape Boxes 13.33
01 General Fund HOME DEPOT CREDIT SERVICES Wrench for Changing Compressor Filter 9.97
01 General Fund IDAHO ASSOC OF BUILDING OFFICIALS IDABO 2020 Membership Due's/Building Services 1,235.00
01 General Fund IDAHO CORRECTIONAL INDUSTRIES Business Cards - Kayla George 46.25
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice Eddington Commons 51.06
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice for Waterwalk Hathaway Warehouse 68.08
Date: 11/27/19 11:11:09 AM Page: 3Meridian City Council Meeting Agenda December 3, 2019 – Page 258 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund IDAHO PRESS-TRIBUNE Legal Notices The Point @ Meridian, Inglewood Place
Sub.
91.30
01 General Fund IDAHO STATESMAN Job postings: Records Retention, WWTP Op. I, Land
Dev.
1,421.50
01 General Fund IMPACT PEST SERVICES Pest Control Service on 10/29/19 Homecourt 109.00
01 General Fund IMPACT PEST SERVICES Pest Control Service on 10/31/19 Fire Safety Bldg 49.00
01 General Fund IMPACT PEST SERVICES Pest Control Service on 10/31/19 Fire Station #4 69.00
01 General Fund IMPACT PEST SERVICES Pest Control Service on 10/31/19 Fire Station #5 69.00
01 General Fund INTERNATIONAL CODE COUNCIL '17 NEC Code Book 111.00
01 General Fund INTERNATIONAL CODE COUNCIL 15 IRC Code Book Tabs 19.45
01 General Fund INTERSTATE ALL BATTERY CENTER Batteries for Keyless Remotes in Patrol Vehicles 48.00
01 General Fund INTERSTATE ALL BATTERY CENTER battery for Fuller Park shop exit light - qty 1 12.90
01 General Fund KENDALL FORD OF MERIDIAN Oil Change for Unit # 160 61.86
01 General Fund KENDALL FORD OF MERIDIAN tail light & item return for fleet truck 26 5.00
01 General Fund KENDALL FORD OF MERIDIAN tail light for fleet truck 26 - qty 1 99.70
01 General Fund LASER TECHNOLOGY INC Repair to Lidar, Handheld Speed Detection Device 758.50
01 General Fund LEA ELECTRIC, LLC.Install receptacle for TV in Legal Dept 255.00
01 General Fund MASTER ROOTER PLUMBING root excavation on irrigation pipe 437.50
01 General Fund MERCER HEALTH & BENEFITS 19-0149 November 2019-Health & Benefits Services 5,000.00
01 General Fund MERIDIAN TROPHY 20 Years of Service name plate 13.00
01 General Fund MERIDIAN TROPHY Name Plates for Presenters Gifts-All Employee Mtg.13.00
01 General Fund METROQUIP, INC.tarp for dump trailer - qty 1 365.00
01 General Fund MINUTEMAN, INC.Replace two Door Lock Mechanisms - Admin 1,495.00
01 General Fund MISTER CAR WASH Fleet Washes for October 2019 150.00
01 General Fund NAMPA-MERIDIAN IRRIGATION DIST NMID FY20 Irrigation - Assesments (see attached
document)
41,416.62
01 General Fund NAMPA-MERIDIAN IRRIGATION DIST NMID IRRIGATION - 1324 A, FULLER PARK 1,221.58
01 General Fund NAPA AUTO PARTS Compressor Air Hose & Gauge for Air Line @ K9 Bldg 54.53
01 General Fund NEW YORK IRRIGATION DISTRICT NYID - 024-001-00-4772, 2385 E Lake Hazel,
Discovery Park
3,619.33
01 General Fund NEW YORK IRRIGATION DISTRICT NYID - 329-001-04-21692, E Stockenham Way
Hillsdale Park
475.78
01 General Fund NORTHWEST SAFETY CLEAN 220/repair turnouts, pants 137.57
01 General Fund NORTHWEST SAFETY CLEAN 220/Turnout Repair, pants & jacket, Goodnight 164.70
01 General Fund OFFICE DEPOT, INC.2020 Calendar Orders 29.99
01 General Fund OFFICE DEPOT, INC.Business Card Holders 19.98
01 General Fund OFFICE DEPOT, INC.Calendars, Paper, Wireless Mouse 283.53
01 General Fund OFFICE DEPOT, INC.Label, 1inch Blk/Yel, Ext 15.58
01 General Fund OFFICE DEPOT, INC.Office Supplies: Stapler, 2 pk-scissors, copy
stamp,paper
80.15
Date: 11/27/19 11:11:09 AM Page: 4Meridian City Council Meeting Agenda December 3, 2019 – Page 259 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund OFFICE DEPOT, INC.Pencil Lead B Bjornson 6.21
01 General Fund OFFICE DEPOT, INC.Pencil/Pen Mechanical Inspector Supervisor J Nelson 8.67
01 General Fund OFFICE DEPOT, INC.Post Cards, Door Stops, Tootsie Pops 137.26
01 General Fund OFFICE DEPOT, INC.Post it notes/Inspector Bay 11.40
01 General Fund OFFICE DEPOT, INC.Supplies for All Emp. Mtg.-Sharpies, Post-It Notes 249.72
01 General Fund OFFICE TEAM 20-0134 w/e 11/15 Shirley Lambright-Records
Retention
712.80
01 General Fund OFFICE VALUE - MERIDIAN White Board for Lt Colaianni's Office 199.99
01 General Fund PAIGE MECHANICAL GROUP, INC.Upgrade Upstairs Drinking Fountain with Bottle Fill 1,329.00
01 General Fund PAUL'S MERIDIAN STINKER unleaded fuel for Park Ambassador vehicle 28.38
01 General Fund POND'S INC.Annual Boiler Service @ K9 Building 225.00
01 General Fund PORTAPROS, LLC portable toilets at Jabil Fields 11/8/19 508.00
01 General Fund PORTAPROS, LLC portable toilets for Heritage ball fields 11/8/19 508.00
01 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 11/13/19 125.51
01 General Fund POSITIVE CONCEPTS Ticket Paper for E-Cite Printers 246.72
01 General Fund RICOH USA, INC IMC 4500-October Copies 387.62
01 General Fund RMT EQUIPMENT Ventrac cab straps - qty 4 42.22
01 General Fund ROBERT RODRIGUEZ Per Diem:R.Rodriguez,School Violence Training,Las
Vegas,NV
213.50
01 General Fund SALT LAKE WHOLESALE SPORTS Firearms Parts 285.00
01 General Fund SETCOM Wireless Microphones for Motors Radios 4,690.17
01 General Fund SHRED-IT USA, LLC.October 2019 Document Shredding 116.24
01 General Fund SIGNS, ETC decal lettering for Gravely UTV 150.00
01 General Fund SIGNS, ETC Traffic Box Wrap Meridian Rd. & Woodbury, Birds of a
Feather
524.00
01 General Fund SILVER CREEK SUPPLY cellular antenna for Rainbird controller - qty 1 62.92
01 General Fund SILVER CREEK SUPPLY shipping on invoice S2074412.001 10.50
01 General Fund SIMPLOT PARTNERS grass seed for Heroes Park - qty 100 lbs 225.00
01 General Fund STACY L. ARNOLD Per Diem:S.Arnold,Use of Force Seminar,Las Vegas,NV 335.50
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0120 220/MF009, leaking gasket, inspection 562.19
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0120 220/MF022, Inspection of vehicle 200.75
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0120 220/MF027, Prev Mtnc 584.24
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0120 220/MF037, brakes,speedometer,engine light 5,302.25
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0120 220/Prev Mtnc. MF037 845.70
Date: 11/27/19 11:11:09 AM Page: 5Meridian City Council Meeting Agenda December 3, 2019 – Page 260 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund STAR FIRE DISTRICT MAINTENANCE
DIVISION
20-0137 220/MF047, Emergency Light & Sirens 12,375.74
01 General Fund STEELMAN PLUMBING Compressor Repair @ K9 Bldg 440.75
01 General Fund STEELMAN PLUMBING Urinal Repair @ PSTC 95.00
01 General Fund SYNCB/AMAZON 474564835984; MW340B2 TV Wall Mount Brkt
27-65inch L
45.02
01 General Fund SYNCB/AMAZON 834745974384; 3 pk scrn prot for Surf Pro 6/ Surface
Pr
106.96
01 General Fund SYNCB/AMAZON 933975598647; Notebook Build Scvs/Badge holder 63.98
01 General Fund THE COBLE COMPANY Uniform Hash Marks 410.00
01 General Fund THE UPS STORE Postage to Mail Evidence to Lab 99.14
01 General Fund TRUEPOINT SOLUTIONS LLC Implementation Services for TruePoint products Install
TrueB
5,280.00
01 General Fund ULTRA TOUCH CAR WASH Basic Wash for Vehicle # 131 12.70
01 General Fund UNIFORMS 2 GEAR Small Belt for New Hire - Cain 105.00
01 General Fund VALLEY CUSTOM TRACTOR SERVICES Kleiner Park community garden tillage 375.00
01 General Fund VICTORY GREENS topsoil for Renaissance Park artwork - qty 3 yds 149.70
01 General Fund VINCENT KOONTZ PerDiem:V.Koontz,AMA,WashingtonD.C.,12/11/19-12...266.00
01 General Fund WIENHOFF & ASSOCIATES, INC August 2019-Preemployment and Drug Testing 555.00
01 General Fund WIENHOFF & ASSOCIATES, INC October 2019 Pre-employment and drug testing 330.00
Total 01 General Fund 162,723.17
20 Grant Fund
governmental
BRODYN MASAO SUNADA Decoy for Compliance Chk and Shlder Tap 11/22/19
7.5 hrs x12
90.00
20 Grant Fund
governmental
EMMA FREDERICK Decoy for Compliance Chk and Shlder Tap 11/22/19
7.5 hrs x12
90.00
Total 20 Grant Fund
governmental
180.00
60 Enterprise
Fund
AIR EQUIPMENT CO Annual Service to Compressor, WO#267302 274.01
60 Enterprise
Fund
ALOHA PROPERTY MANAGEMENT REFUND WT/S/T: 1250 W COBBLEFIELD CT PROP.
MGNT OVERPAID
57.80
60 Enterprise
Fund
BOE - Boise Office Equipment 8TB614975 Copier Charges CLR-876 BLK-1,166
10/10/19-11/09/19
49.63
60 Enterprise
Fund
BOISE RIGGING SUPPLY Labor & parts to repair crane hoist at S. Black Cat ls
(7.5
1,438.25
Date: 11/27/19 11:11:09 AM Page: 6Meridian City Council Meeting Agenda December 3, 2019 – Page 261 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
BOISE-KUNA IRRIGATION DIST Reservior Lot #4 - 357 East Amity 449.53
60 Enterprise
Fund
BOWERS AUTO REPAIR C18640 check eng light canister purge valve & scan 256.31
60 Enterprise
Fund
BRIGHT IDEAS LIGHTING COMPANY Changed LED 55 Watt Bulb on Light Pole, WO#275063 155.75
60 Enterprise
Fund
BRIGHTON DEVELOPMENT Refund:Surety-2019-0121 Paramount Director Sub.
No.2
50,070.45
60 Enterprise
Fund
CIVIL SURVEY CONSULTANTS No PO ITD, Chinden-Linder Utiltiy Adj Design Svc to
10/31/19
660.00
60 Enterprise
Fund
D & B SUPPLY Interior Screws, Qty 1 5.29
60 Enterprise
Fund
D & B SUPPLY Steel Toed Boots, J. Magana, FY20, Qty 1 86.39
60 Enterprise
Fund
DIVISION OF BLDG SAFETY WWTP Water Recovery Facility Elevator Certification 125.00
60 Enterprise
Fund
DUBOIS CHEMICALS INC 20-0002 Ferric chloride (47,240 lbs)8,078.04
60 Enterprise
Fund
EDGE ANALYTICAL, INC.IPDES testing (2 tests)368.00
60 Enterprise
Fund
ETC INSTITUTE 19-0305 ID Comm Survey Report Onsite Presentation 2,170.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC 20-0006, UVMR 4 Sampling/Metals 720.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC 20-0017, Lead & Copper Sampling 2,040.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC 20-0019, Total & Dissolved-Arsenic Sampling 200.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV Sampling, Well 11,16B,16C,
WO#GP17794
165.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 10B, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 11, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 14, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 17, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 18 WO#GP17794 468.00
Date: 11/27/19 11:11:09 AM Page: 7Meridian City Council Meeting Agenda December 3, 2019 – Page 262 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 19, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 20, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 21, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 22 WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 24, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 25, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 26 WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 27, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 9, WO#GP17794 468.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV, Well 9,21,14,22,25,17,
WO#GP17794
330.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0006, UCMR IV,Well 10B,18,26,20,24,19,12,27
WO#GP17794
440.00
60 Enterprise
Fund
EUROFINS EATON ANALYTICAL LLC PO#20-0019, Special Sampling Other, WO#271161 1,173.00
60 Enterprise
Fund
FASTENAL COMPANY 3/8in MagNut Driver, Self Tapping Screws, Qty 101 26.46
60 Enterprise
Fund
FASTENAL COMPANY 5/8in Brass Hex Nut & Washer, White Bristle Brush,
Qty 375
524.43
60 Enterprise
Fund
FASTENAL COMPANY Bolts, Washers, Well 20b Reinstall 51.76
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.AY Command Link Smart Point Wall Charger, Qty 1 609.77
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.PO#20-0052, Replacement 3/4in Accustream Meters,
Qty 950
124,716.00
60 Enterprise
Fund
FISHER SCIENTIFIC Drager tubes & pipet tips for Operations (15 pks)1,307.71
60 Enterprise
Fund
HACH COMPANY Ammonia chloride buffer (2 qty)145.24
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 1/2in Drive 100p Racket, Qty 2 65.94
Date: 11/27/19 11:11:09 AM Page: 8Meridian City Council Meeting Agenda December 3, 2019 – Page 263 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 1x2x8 Strip Board, 15/32in OSB, Const Screw, Qty 8 49.27
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 2x12 Board, 5/8in, 15/32in OSB, Lag & Const Screw,
Qty 10
161.22
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 2x12 Board, Qty 1 16.28
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Chalk Reel Kit, Qty 1 9.97
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Paint Supplies, Qty 14 42.56
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Refund Tax Charge, INV#7013981 (2.79)
60 Enterprise
Fund
IDAHO CORRECTIONAL INDUSTRIES Business cards for RMurray (1 bx)46.25
60 Enterprise
Fund
INTERSTATE ALL BATTERY CENTER Batteries for emergency lights at S. Black Cat ls (4 qty)97.20
60 Enterprise
Fund
JC CONSTRUCTORS INC 19-0100 WRRF Capacity Expansion Svc to 11/8/19 55,100.00
60 Enterprise
Fund
JOHNSON CONTROLS FIRE
PROTECTION LP
19-0277 Replace Dialer at Well 28 484.08
60 Enterprise
Fund
JOHNSON CONTROLS FIRE
PROTECTION LP
19-0277 Replaced Cell Communicator @ Well 28 444.92
60 Enterprise
Fund
KELLER ASSOCIATES, INC.19-0164 S. Meridian-Linder Sewer Trunk Service to
10/31/19
3,580.00
60 Enterprise
Fund
LEGACY FEED & FUEL Hot Saw Repair, WO#274822 431.12
60 Enterprise
Fund
McCALL INDUSTRIAL Coupling & nipple (15 qty)223.64
60 Enterprise
Fund
McCALL INDUSTRIAL Male NPT cam-lok, type B & nipple (18 qty)119.52
60 Enterprise
Fund
METROQUIP, INC.Labor & parts to repair sewer hose valve on camel
hydroclean
1,366.79
60 Enterprise
Fund
METROQUIP, INC.Labor to install backup camera system on camel
hydrocleaner
1,111.87
60 Enterprise
Fund
METROQUIP, INC.Nozzle & fittings for wet well wash down cleaning (6
qty)
58.62
60 Enterprise
Fund
MOTION & FLOW CONTROL PRODUCTS 2in Camx2.5in NPT,2in NPTx2.5NST,Blow Off Hose
Adapter,Qty2
65.48
60 Enterprise
Fund
MOUNTAIN WATERWORKS, INC PO#18-0530, OCCT Pilot Test 1,287.50
Date: 11/27/19 11:11:09 AM Page: 9Meridian City Council Meeting Agenda December 3, 2019 – Page 264 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
MOUNTAIN WATERWORKS, INC PO#18-0530, OCCT Pilot Test & Project Mgmt 3,290.00
60 Enterprise
Fund
MSC INDUSTRIAL SUPPLY CO.Winter/waterproof gloves, size XL (1 qty)11.77
60 Enterprise
Fund
MYFLEETCENTER.COM Oil change & wiper blades for Pretreatment truck
C15593
66.38
60 Enterprise
Fund
MYFLEETCENTER.COM Oil change on P. Cotten Truck C 19160 68.58
60 Enterprise
Fund
NAMPA-MERIDIAN IRRIGATION DIST NMID FY20 Irrigation - Assesments (see attached
document)
6,587.20
60 Enterprise
Fund
NAMPA-MERIDIAN IRRIGATION DIST No PO Water Main Sewer Ext Pine-3rd Svc to 10/31/19 200.00
60 Enterprise
Fund
NAPA AUTO PARTS WD40 Spray, 20oz cans (24 qty)143.76
60 Enterprise
Fund
O'REILLY AUTO PARTS Power torque 3/8 in drive universal joint & hex bits (6
qty)
31.94
60 Enterprise
Fund
OFFICE TEAM PW Temp Receptionist: R. Crespin Week Ending
11/15/19
400.95
60 Enterprise
Fund
OFFICE TEAM PW Temp Receptionist: R. Crespin Week Ending:
11/08/19
396.00
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Markers (3 bxs)35.12
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Napkins, Cups, Plates for Potluck, Qty 3 28.97
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Tab Index Inserts, Post it Notes, Qty 4 44.58
60 Enterprise
Fund
PACIFIC STEEL & RECYCLING Drill Bit Set, Flat Iron 20ft, Qty 3 124.83
60 Enterprise
Fund
POSTNET Backflow Nov 1st Past Due Letters, Batch 1045, Qty
175
89.10
60 Enterprise
Fund
REPUBLIC SERVICES - TRANSFER
STATION
Disposal of wood chips (6 yrds)66.00
60 Enterprise
Fund
ROBERTSON SUPPLY, INC.Cable & Plug Well 19, Qty 6 290.70
60 Enterprise
Fund
ROCKY MOUNTAIN COLLISION Emissions test for Collections truck C14936 9.98
60 Enterprise
Fund
SPECIALTY PLASTICS & FAB, INC 1/2in PVC Tubing, Tee, Nipple 90,45 Degree El, Qty 18 126.90
60 Enterprise
Fund
SYNCB/AMAZON 448697833576; Quilt overs for DPereria, D Deighton,
& MLeaf
319.97
Date: 11/27/19 11:11:09 AM Page: 10Meridian City Council Meeting Agenda December 3, 2019 – Page 265 of 296
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
SYNCB/AMAZON 473739757749; Portable Desk Heater, Qty 1 64.59
60 Enterprise
Fund
SYNCB/AMAZON 549743959694; Rakes for removing grit & rags (3pk)231.24
60 Enterprise
Fund
SYNCB/AMAZON 596694495846; Cell ph hldrs for hands-free driv (2 qty)26.88
60 Enterprise
Fund
SYNCB/AMAZON 983346538764; WebCam Cover, Iphone Mount Clamp,
Qty 2
25.98
60 Enterprise
Fund
SYNCB/AMAZON Battery Replacement Plantronics 86180-01 Qty. 1 26.98
60 Enterprise
Fund
TWELVE OAKS LLC Refund: Surety-2017-0005 Twelve Oaks Sub.12,216.06
60 Enterprise
Fund
ULINE, INC.Self Closing Flammable Cab,Pallet Rck Beam&Cross
Bar,Qty 21
1,462.11
60 Enterprise
Fund
XEROX CORPORATION - PASADENA 8TB570607 b/w (646 qty) & color (1,224 qty) images 64.43
60 Enterprise
Fund
XEROX CORPORATION - PASADENA LX7658362 FINAL monthly copier lease for Oct 2019 141.50
Total 60 Enterprise
Fund
294,597.76
Report Total 457,500.93
Date: 11/27/19 11:11:09 AM Page: 11Meridian City Council Meeting Agenda December 3, 2019 – Page 266 of 296
EIDIAN,!
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 4
Item Title: Items Moved From Consent Agenda
Meeting Notes:
4.
EIDIANDAHO
?-
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 A
Item Title: Police Code Enforcement: Nuisance Tree and City Arborist
Ordinance Update.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter:
Estimated Time for P resentation: 0
Title of I tem - Police C ode E nforcement: Nuisance Tree and C ity Arborist Ordinance Update
Meridian City Council Meeting Agenda December 3, 2019 – Page 267 of 296
EIDIAN*,----
DAHO
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 B
Item Title: Finance Department and Clerk's Office: Key Performance
Indicators.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.B .
Presenter:
Estimated Time for P resentation: 10
Title of I tem - F inance Department and Clerk's Office: Key P erformance Indicators
Meridian City Council Meeting Agenda December 3, 2019 – Page 268 of 296
KP
I
U
p
d
a
t
e
Cl
e
r
k
s
a
n
d
F
i
n
a
n
c
e
De
c
e
m
b
e
r
3
,
2
0
1
9
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Ag
e
n
d
a
Questions
KP
I
–
F
u
n
d
Ba
l
a
n
c
e
Re
s
e
r
v
e
KP
I
–
U
t
i
l
i
t
y
Bi
l
l
i
n
g
Ph
o
n
e
C
a
l
l
s
KP
I
–
RF
P
/
R
F
Q
Pr
o
c
e
s
s
i
n
g
KP
I
–
Li
c
e
n
s
e
s
an
d
P
e
r
m
i
t
s
Is
s
u
e
d
KP
I
–
P
u
b
l
i
c
Re
c
o
r
d
s
Re
q
u
e
s
t
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
P
u
b
l
i
c
R
e
c
o
r
d
s
R
e
q
u
e
s
t
Ou
t
c
o
m
e
In
c
r
e
a
s
e
i
n
cu
s
t
o
m
e
r
se
r
v
i
c
e
PR
R
Co
u
n
t
59
9
–
Y
e
a
r
PR
R
Ty
p
e
s
Wi
l
l
b
e
g
i
n
co
l
l
e
c
t
i
n
g
da
t
a
b
y
t
y
p
e
Go
a
l
80
%
o
f
re
s
p
o
n
s
e
s
i
n
th
r
e
e
bu
s
i
n
e
s
s
da
y
s
95
%
o
f
re
s
p
o
n
s
e
s
i
n
ei
g
h
t
bu
s
i
n
e
s
s
da
y
s
Re
s
p
o
n
s
e
Ti
m
e
2.
3
7
D
a
y
s
–
Av
e
r
a
g
e
45
2
P
R
R
’
s
i
n
3
d
a
y
s
(
7
6
%
)
56
7
P
R
R
’
s
i
n
8
d
a
y
s
(
9
4
%
)
Ke
y
In
d
i
c
a
t
o
r
Ci
t
y
s
u
r
v
e
y
re
s
u
l
t
s
s
h
o
w
po
s
i
t
i
v
e
P
R
R
re
s
u
l
t
s
Li
m
i
t
e
d
re
s
u
b
m
i
t
t
a
l
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
L
i
c
e
n
s
e
s
a
n
d
P
e
r
m
i
t
s
I
s
s
u
e
d
Ou
t
c
o
m
e
In
c
r
e
a
s
e
i
n
cu
s
t
o
m
e
r
se
r
v
i
c
e
wi
t
h
li
m
i
t
e
d
er
r
o
r
s
Li
c
e
n
s
e
s
an
d
P
e
r
m
i
t
s
Is
s
u
e
d
5,
5
3
6
‐
Y
r
Li
c
e
n
s
e
s
an
d
P
e
r
m
i
t
s
Ty
p
e
s
13
V
a
r
i
o
u
s
Li
c
e
n
s
e
s
an
d
Pe
r
m
i
t
s
Is
s
u
e
d
Go
a
l
25
%
o
f
a
l
l
li
c
e
n
s
e
s
an
d
pe
r
m
i
t
s
a
r
e
co
m
p
l
e
t
e
d
on
l
i
n
e
On
l
i
n
e
Co
m
p
l
e
t
i
o
n
Wi
l
l
b
e
g
i
n
co
l
l
e
c
t
i
n
g
da
t
a
b
y
ty
p
e
Ke
y
In
d
i
c
a
t
o
r
Ci
t
y
s
u
r
v
e
y
re
s
u
l
t
s
sh
o
w
po
s
i
t
i
v
e
in
t
e
r
a
c
t
i
o
n
re
s
u
l
t
s
Li
m
i
t
e
d
er
r
o
r
r
a
t
e
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
R
F
P
/
R
F
Q
P
r
o
c
e
s
s
i
n
g
Ou
t
c
o
m
e
In
c
r
e
a
s
e
i
n
cu
s
t
o
m
e
r
se
r
v
i
c
e
w
i
t
h
li
m
i
t
e
d
er
r
o
r
s
RF
P
/
R
F
Q
’
s
Is
s
u
e
d
5
Ty
p
e
s
RF
P
‐
1
RF
Q
‐
4
Go
a
l
90
%
o
f
a
l
l
RF
P
’
s
pr
o
c
e
s
s
e
d
wi
t
h
i
n
1
0
1
da
y
s
Av
e
r
a
g
e
Pr
o
c
e
s
s
i
n
g
Ti
m
e
12
8
D
a
y
s
2
o
f
5
(
4
0
%
)
wi
t
h
i
n
1
0
1
da
y
s
Ke
y
In
d
i
c
a
t
o
r
Cu
s
t
o
m
e
r
fe
e
d
b
a
c
k
Li
m
i
t
e
d
er
r
o
r
s
Pr
o
c
e
s
s
i
n
g
ti
m
e
co
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
U
t
i
l
i
t
y
B
i
l
l
i
n
g
P
h
o
n
e
C
a
l
l
s
Ou
t
c
o
m
e
Ca
l
l
t
y
p
e
id
e
n
t
i
f
i
c
a
t
i
o
n
Ph
o
n
e
t
r
e
e
ad
j
u
s
t
m
e
n
t
s
We
b
s
i
t
e
up
d
a
t
e
Ph
o
n
e
Ca
l
l
s
Re
c
e
i
v
e
d
30
,
2
3
8
–
Y
e
a
r
2,
5
2
0
–
M
o
.
Ph
o
n
e
Ca
l
l
T
y
p
e
s
Wi
l
l
b
e
g
i
n
co
l
l
e
c
t
i
n
g
da
t
a
b
y
t
y
p
e
Ke
y
In
d
i
c
a
t
o
r
Ov
e
r
a
l
l
re
d
u
c
t
i
o
n
i
n
ph
o
n
e
c
a
l
l
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
F
u
n
d
B
a
l
a
n
c
e
R
e
s
e
r
v
e
Ou
t
c
o
m
e
Po
l
i
c
y
d
r
i
v
e
n
ta
r
g
e
t
s
Fi
s
c
a
l
re
s
p
o
n
s
i
b
i
l
i
t
y
Go
a
l
–
Ge
n
e
r
a
l
Fu
n
d
3
m
o
n
t
h
s
op
e
r
a
t
i
o
n
s
Em
e
r
g
e
n
c
y
Re
s
e
r
v
e
‐
3%
o
f
T
o
t
a
l
Ca
p
i
t
a
l
As
s
e
t
s
Go
a
l
–
En
t
e
r
p
r
i
s
e
Fu
n
d
1
m
o
n
t
h
s
o
f
op
e
r
a
t
i
o
n
s
Em
e
r
g
e
n
c
y
Re
s
e
r
v
e
‐
3%
o
f
T
o
t
a
l
Ca
p
i
t
a
l
As
s
e
t
s
Ke
y
In
d
i
c
a
t
o
r
Re
s
e
r
v
e
ta
r
g
e
t
s
ac
h
i
e
v
e
d
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Qu
e
s
t
i
o
n
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
L
i
c
e
n
s
e
s
a
n
d
P
e
r
m
i
t
s
I
s
s
u
e
d
Li
c
e
n
s
e
s
Pa
s
s
p
o
r
t
s
-
2
0
1
4
Mo
b
i
l
e
s
a
l
e
s
u
n
i
t
s
-
1
1
1
Ve
h
i
c
l
e
i
m
m
o
b
i
l
i
z
a
t
i
o
n
-
1
6
Al
c
o
h
o
l
l
i
c
e
n
s
e
s
-
1
7
3
Do
g
l
i
c
e
n
s
e
s
–
2
,
9
4
2
Fi
r
e
w
o
r
k
s
(
a
e
r
i
a
l
d
i
s
p
l
a
y
o
r
r
e
t
a
i
l
)
-
3
1
Pr
e
c
i
o
u
s
m
e
t
a
l
d
e
a
l
e
r
s
-
2
Pe
r
m
i
t
s
Ou
t
d
o
o
r
m
a
r
k
e
t
p
e
r
m
i
t
s
-
5
Pr
o
m
o
t
i
o
n
a
l
s
a
l
e
s
u
n
i
t
s
-
2
7
Re
a
l
e
s
t
a
t
e
o
r
m
o
d
e
l
h
o
m
e
s
-
6
Sp
e
c
i
a
l
e
v
e
n
t
s
-
8
3
Te
m
p
o
r
a
r
y
s
a
l
e
s
u
n
i
t
s
-
1
9
Al
c
o
h
o
l
c
a
t
e
r
i
n
g
p
e
r
m
i
t
s
-
1
0
7
Ci
t
y
o
f
M
e
r
i
d
i
a
n
KP
I
–
F
u
n
d
B
a
l
a
n
c
e
R
e
s
e
r
v
e
(�EQ�IDFZ IAN,?0
I DAH --
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 C
Item Title: Finance Department: Priority Based Budgeting Phase 1 Results
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.C .
Presenter: Brad P urser/ Todd L avoie
Estimated Time for P resentation: 30
Title of I tem - F inance Department: Priority B ased Budgeting P hase I Results
Present the results of P riority B ased Budgeting's Phase I
Meridian City Council Meeting Agenda December 3, 2019 – Page 269 of 296
Pr
i
o
r
i
t
y
B
a
s
e
d
Budgeting
De
c
e
m
b
e
r
3
,
2
0
1
9
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Ag
e
n
d
a
Wh
a
t
i
s
P
r
i
o
r
i
t
y
B
a
s
e
d
Bu
d
g
e
t
i
n
g
(
P
B
B
)
Go
a
l
s
f
o
r
P
B
B
Re
s
u
l
t
s
o
f
P
h
a
s
e
I
Wh
a
t
i
s
N
e
x
t
:
P
h
a
s
e
I
I
an
d
B
e
y
o
n
d
Qu
e
s
t
i
o
n
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Wh
a
t
i
s
P
r
i
o
r
i
t
y
B
a
s
e
d
B
u
d
g
e
t
i
n
g
(
P
B
B
)
?
Pr
o
g
r
a
m
I
n
v
e
n
t
o
r
y
Co
s
t
o
f
G
o
v
e
r
n
m
e
n
t
Da
t
a
D
r
i
v
e
n
D
e
c
i
s
i
o
n
Be
s
t
P
r
a
c
t
i
c
e
Im
p
r
o
v
e
s
T
r
a
n
s
p
a
r
e
n
c
y
Cu
l
t
u
r
e
S
h
i
f
t
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Go
a
l
s
f
o
r
P
B
B
Da
t
a
D
r
i
v
e
n
De
c
i
s
i
o
n
s
•P
r
o
g
r
a
m
in
v
e
n
t
o
r
y
•
P
r
i
o
r
i
t
i
z
a
t
i
o
n
•S
t
a
f
f
i
n
g
R
e
p
o
r
t
St
r
a
t
e
g
i
c
P
l
a
n
Al
i
g
n
m
e
n
t
•
B
u
d
g
e
t
Gu
i
d
a
n
c
e
•
C
F
P
R
e
s
o
u
r
c
e
Ma
n
a
g
e
m
e
n
t
PB
B
B
l
u
e
p
r
i
n
t
•I
m
p
r
o
v
e
Ef
f
i
c
i
e
n
c
y
•C
o
s
t
R
e
c
o
v
e
r
y
•
R
e
s
o
u
r
c
e
Re
a
l
l
o
c
a
t
i
o
n
•P
a
r
t
n
e
r
s
h
i
p
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Go
a
l
s
f
o
r
P
B
B
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Go
a
l
s
f
o
r
P
B
B
Ci
t
y
o
f
M
e
r
i
d
i
a
n
FY
2
0
1
8
P
B
B
R
e
s
u
l
t
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Wh
a
t
i
s
N
e
x
t
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Wi
l
l
P
B
B
d
e
t
e
r
m
i
n
e
w
h
a
t
g
e
t
s
f
u
n
d
e
d
?
•
T
h
e
s
c
o
r
e
e
a
c
h
p
r
o
g
r
a
m
r
e
c
e
i
v
e
s
i
s
j
u
s
t
o
n
e
da
t
a
p
o
i
n
t
f
o
r
t
h
e
M
a
y
o
r
a
n
d
C
o
u
n
c
i
l
t
o
co
n
s
i
d
e
r
a
s
t
h
e
y
d
e
c
i
d
e
w
h
i
c
h
p
r
i
o
r
i
t
i
e
s
s
h
o
u
l
d
be
i
n
c
l
u
d
e
d
i
n
t
h
e
C
i
t
y
’
s
a
n
n
u
a
l
b
u
d
g
e
t
.
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Qu
e
s
t
i
o
n
s
EIDIANk--
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 D
Item Title: Finance Department: Quarterly Update
Meetina Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.D .
Presenter: Todd L avoie
Estimated Time for P resentation: 10
Title of I tem - F inance Department: Quarterly Update
F inanc e will provid e an update to C ounc il c o vering the following topic s :
Tax Levy R ate History; Tax Levy C o mp aris o n; P roperty Tax C alc ulations ; P ro p erty Tax Burd en
Meridian City Council Meeting Agenda December 3, 2019 – Page 270 of 296
No
v
e
m
b
e
r
2
0
1
9
Fi
n
a
n
c
e
Q
u
a
r
t
e
r
l
y
Update
De
c
e
m
b
e
r
3
,
2
0
1
9
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Ag
e
n
d
a
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
H
i
s
t
o
r
y
Pr
o
p
e
r
t
y
T
a
x
B
u
r
d
e
n
Pr
o
p
e
r
t
y
T
a
x
C
o
m
p
a
r
i
s
o
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
Ne
x
t
Q
u
a
r
t
e
r
l
y
U
p
d
a
t
e
Qu
e
s
t
i
o
n
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
St
a
t
e
o
f
I
d
a
h
o
Co
d
e
–
T
i
t
l
e
6
3
Ch
a
p
t
e
r
8
“L
e
v
y
a
n
d
Ap
p
o
r
t
i
o
n
m
e
n
t
o
f
Ta
x
e
s
”
•
S
t
a
t
e
o
f
I
d
a
h
o
C
o
d
e
6
3
‐
8
0
2
“
L
i
m
i
t
a
t
i
o
n
o
n
B
u
d
g
e
t
Re
q
u
e
s
t
s
–
L
i
m
i
t
a
t
i
o
n
o
n
T
a
x
C
h
a
r
g
e
s
–
E
x
c
e
p
t
i
o
n
s
”
•
Ci
t
i
e
s
m
a
y
i
n
c
r
e
a
s
e
t
h
e
p
r
o
p
e
r
t
y
t
a
x
f
u
n
d
e
d
p
o
r
t
i
o
n
o
f
th
e
i
r
b
u
d
g
e
t
s
b
y
u
p
t
o
3
%
o
v
e
r
t
h
e
h
i
g
h
e
s
t
o
f
t
h
e
pr
e
v
i
o
u
s
t
h
r
e
e
y
e
a
r
s
,
p
l
u
s
n
e
w
c
o
n
s
t
r
u
c
t
i
o
n
a
n
d
an
n
e
x
a
t
i
o
n
s
.
St
a
t
e
o
f
I
d
a
h
o
Co
d
e
–
T
i
t
l
e
6
3
Ch
a
p
t
e
r
3
“A
s
s
e
s
s
m
e
n
t
o
f
Re
a
l
a
n
d
P
e
r
s
o
n
a
l
Pr
o
p
e
r
t
y
”
•
S
t
a
t
e
o
f
I
d
a
h
o
C
o
d
e
6
3
‐
3
0
1
A
“
N
e
w
C
o
n
s
t
r
u
c
t
i
o
n
R
o
l
l
”
•
Th
e
C
o
u
n
t
y
a
s
s
e
s
s
o
r
s
h
a
l
l
p
r
e
p
a
r
e
a
N
e
w
C
o
n
s
t
r
u
c
t
i
o
n
Ro
l
l
f
o
r
C
i
t
i
e
s
b
y
t
h
e
F
i
r
s
t
M
o
n
d
a
y
i
n
J
u
n
e
.
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
De
t
e
r
m
i
n
e
d
b
y
t
h
e
h
i
g
h
e
s
t
a
p
p
r
o
v
e
d
/
c
e
r
t
i
f
i
e
d
am
o
u
n
t
o
f
t
a
x
e
s
l
e
v
i
e
d
i
n
t
h
e
p
a
s
t
t
h
r
e
e
y
e
a
r
s
Ci
t
i
e
s
m
a
y
i
n
c
r
e
a
s
e
t
h
e
p
r
o
p
e
r
t
y
t
a
x
f
u
n
d
e
d
by
u
p
t
o
3
%
Ad
a
C
o
u
n
t
y
p
r
o
v
i
d
e
s
t
h
e
C
i
t
y
w
i
t
h
t
h
e
V
a
l
u
e
of
N
e
w
C
o
n
s
t
r
u
c
t
i
o
n
w
i
t
h
i
n
t
h
e
t
a
x
i
n
g
di
s
t
r
i
c
t
s
.
Ad
a
C
o
u
n
t
y
p
r
o
v
i
d
e
s
t
h
e
C
i
t
y
w
i
t
h
t
h
e
V
a
l
u
e
of
N
e
w
A
n
n
e
x
a
t
i
o
n
s
w
i
t
h
i
n
t
h
e
t
a
x
i
n
g
di
s
t
r
i
c
t
s
.
Ho
w
t
h
e
C
o
u
n
t
y
c
a
l
c
u
l
a
t
e
s
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
’
s
a
n
n
u
a
l
L
e
v
y
R
a
te
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
To
t
a
l
Re
q
u
e
s
t
e
d
Pr
o
p
e
r
t
y
Ta
x
e
s
To
t
a
l
Re
q
u
e
s
t
e
d
Pr
o
p
e
r
t
y
Ta
x
e
s
To
t
a
l
C
i
t
y
of
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
Ta
x
V
a
l
u
e
To
t
a
l
C
i
t
y
of
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
Ta
x
V
a
l
u
e
Total Certified Annual Levy RateTotal Certified Annual Levy Rate
Ho
w
t
h
e
C
o
u
n
t
y
c
a
l
c
u
l
a
t
e
s
t
h
e
C
i
t
y
o
f
M
e
r
i
d
i
a
n
’
s
a
n
n
u
a
l
L
e
v
y
R
a
te
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
To
t
a
l
Re
q
u
e
s
t
e
d
Pr
o
p
e
r
t
y
Ta
x
e
s
To
t
a
l
Re
q
u
e
s
t
e
d
Pr
o
p
e
r
t
y
Ta
x
e
s
To
t
a
l
C
i
t
y
o
f
Me
r
i
d
i
a
n
Pr
o
p
e
r
t
y
Ta
x
V
a
l
u
e
To
t
a
l
C
i
t
y
o
f
Me
r
i
d
i
a
n
Pr
o
p
e
r
t
y
Ta
x
V
a
l
u
e
To
t
a
l
Ce
r
t
i
f
i
e
d
An
n
u
a
l
Le
v
y
R
a
t
e
To
t
a
l
Ce
r
t
i
f
i
e
d
An
n
u
a
l
Le
v
y
R
a
t
e
$3
6
,
3
7
3
,
4
5
0
$3
6
,
3
7
3
,
4
5
0
$1
1
,
7
9
4
,
5
8
8
,
3
5
1
$1
1
,
7
9
4
,
5
8
8
,
3
5
1
0.
0
0
3
0
8
3
9
1
0
0.
0
0
3
0
8
3
9
1
0
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
H
i
s
t
o
r
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
H
i
s
t
o
r
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
B
u
r
d
e
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
Di
s
t
r
i
c
t
F
u
n
d
s
M
e
r
i
d
i
a
n
B
o
i
s
e
C
a
l
d
w
e
l
l
E
a
g
l
e
G
a
r
d
e
n
C
i
t
y
I
d
a
h
o
F
a
l
l
s
K
un
a
L
e
w
i
s
t
o
n
M
o
s
c
o
w
M
o
u
n
t
a
i
n
H
o
m
e
N
a
m
p
a
P
o
c
a
t
e
l
l
o
T
w
i
n
F
a
l
l
s
Ai
r
p
o
r
t
0
.
0
0
0
0
6
8
2
5
5
0.
0
0
0
0
2
0
4
8
5
0
.
0
0
0
0
2
1
1
4
8
0.003953480 0.000119036
Bo
n
d
0.
0
0
2
0
3
4
6
8
1
0.000538789 0.000084773
Ca
p
i
t
a
l
I
m
p
r
o
v
e
m
e
n
t
0
.
0
0
0
1
7
7
5
2
8
0
.
0
0
0
3
2
2
3
7
6
0
.
0
0
0
0
6
7
7
9
5
0
.
0
0
0
3
8
7
8
9
9
0.000265912
Ce
m
e
t
e
r
y
0
.
0
0
0
0
5
6
8
4
9
0
.
0
0
0
0
6
9
4
1
5
0
.
0
0
0
1
4
5
6
7
1
0
.
0
0
0
0
3
7
0
8
4
0.000075243
Fi
r
e
m
a
n
'
s
R
e
t
i
r
e
m
e
n
t
Ge
n
e
r
a
l
F
u
n
d
0
.
0
0
3
4
6
6
5
2
7
0
.
0
0
6
3
9
6
9
7
3
0
.
0
0
6
3
0
5
7
5
3
0
.
0
0
0
4
9
1
5
4
7
0
.
0
0
5
9
0
8
0
9
3
0
.
0
0
7
3
9
1
5
7
2
0
.
0
0
2
7
3
5
4
9
2
0
.
0
0
7
4
2
3
6
9
5
0
.
0
0
4
4
8
7
5
4
3
0
.
0
0
8
3
8
8
8
4
5
0
.
0
0
6
1
3
0
2
4
6
0.008322359 0.006154203
Ju
d
g
e
m
e
n
t
Li
b
r
a
r
y
0
.
0
0
0
3
4
3
7
4
6
0
.
0
0
0
3
3
7
8
0
5
0
.
0
0
0
5
9
5
3
4
4
0
.
0
0
0
5
9
0
7
2
1
0
.
0
0
0
8
2
3
5
9
4
0
.
0
0
0
4
0
9
7
5
7
0.000675566 0.000594026
Ov
e
r
r
i
d
e
U
/
R
0
.
0
0
0
2
0
3
8
7
9
0.
0
0
0
1
7
3
6
9
7
Po
l
i
c
e
R
e
t
i
r
e
m
e
n
t
0.
0
0
0
4
6
9
6
8
5
Re
c
r
e
a
t
i
o
n
0
.
0
0
0
3
0
3
4
1
8
0
.
0
0
0
1
8
7
4
7
1
0
.
0
0
0
5
5
2
0
5
5
0
.
0
0
0
3
7
2
8
0
5
0.000560862
St
r
e
e
t
s
0
.
0
0
0
9
8
4
2
9
6
0
.
0
0
0
9
0
6
9
9
9
0
.
0
0
1
1
7
3
9
0
9
0
.
0
0
1
3
8
7
8
1
1
0
.
0
0
0
3
2
9
4
8
8
0.000821721 0.000303716
To
r
t
0.
0
0
0
1
7
9
8
8
5
0.000187738 0.000066981
To
t
a
l
P
r
o
p
e
r
t
y
T
a
x
L
e
v
y
0
.
0
0
3
4
6
6
5
2
7
0
.
0
0
6
6
0
0
8
5
2
0
.
0
0
8
2
3
9
8
4
5
0
.
0
0
0
8
2
9
3
5
2
0
.
0
0
7
9
4
2
7
7
4
0
.
0
0
9
5
8
3
6
4
7
0
.
0
0
2
7
3
5
4
9
2
0
.
0
0
9
7
9
5
2
2
0
0
.
0
0
4
4
8
7
5
4
3
0
.
0
1
1
4
9
2
1
5
8
0
.
0
0
7
8
3
9
3
1
7
0.015069641 0.007503874
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
T
a
x
i
n
g
A
g
e
n
c
y
L
e
v
y
%
o
f
t
o
t
a
l
l
e
v
y
SC
H
O
O
L
S
(
B
O
N
D
S
&
E
M
E
R
G
E
N
C
Y
)
0
.
0
0
3
5
0
9
1
1
6
3
2
.
4
5
%
CI
T
Y
o
f
M
E
R
I
D
I
A
N
L
E
V
Y
0
.
0
0
3
0
8
3
9
1
2
8
.
5
2
%
C
O
U
N
T
Y
0
.
0
0
2
5
4
9
2
1
2
2
3
.
5
7
%
C
O
U
N
T
Y
H
I
G
H
W
A
Y
o
r
H
I
G
H
W
A
Y
D
I
S
T
.
0
.
0
0
0
7
7
1
5
2
6
7
.
1
3
%
LI
B
R
A
R
Y
&
B
O
N
D
S
0
.
0
0
0
5
4
8
5
9
2
5
.
0
7
%
C
O
L
L
E
G
E
O
F
W
E
S
T
E
R
N
I
D
A
H
O
0
.
0
0
0
1
2
8
5
8
1
.
1
9
%
EM
E
R
G
E
N
C
Y
M
E
D
I
C
A
L
/
A
M
B
U
L
A
N
C
E
0
.
0
0
0
1
2
1
9
6
3
1
.
1
3
%
R
E
C
R
E
A
T
I
O
N
0
.
0
0
0
0
4
2
3
9
1
0
.
3
9
%
C
E
M
E
T
E
R
Y
0
.
0
0
0
0
3
7
9
8
5
0
.
3
5
%
MO
S
Q
U
I
T
O
A
B
A
T
E
M
E
N
T
0
.
0
0
0
0
2
1
7
6
5
0
.
2
0
%
0.
0
1
0
8
1
5
0
4
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
o
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
C
o
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Pr
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
C
o
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Re
c
a
p
Wh
a
t
w
e
Pr
e
s
e
n
t
e
d
:
•
P
r
o
p
e
r
t
y
T
a
x
C
a
l
c
u
l
a
t
i
o
n
1
0
1
•
P
r
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
Hi
s
t
o
r
y
•P
r
o
p
e
r
t
y
T
a
x
C
o
m
p
a
r
i
s
o
n
•P
r
o
p
e
r
t
y
T
a
x
B
u
r
d
e
n
•
P
r
o
p
e
r
t
y
T
a
x
L
e
v
y
R
a
t
e
Co
m
p
a
r
i
s
o
n
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Ne
x
t
Q
u
a
r
t
e
r
l
y
U
p
d
a
t
e
Ac
t
u
a
l
v
e
r
s
u
s
B
u
d
g
e
t
•
F
Y
2
0
1
9
R
e
s
u
l
t
s
Ch
a
n
g
e
s
t
o
F
u
n
d
B
a
l
a
n
c
e
To
p
5
R
e
v
e
n
u
e
S
o
u
r
c
e
s
To
p
5
E
x
p
e
n
s
e
S
o
u
r
c
e
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Qu
e
s
t
i
o
n
s
EIDIZIAN,+--
, 0
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 E
Item Title: Finance Department: Update of City Policies
Meeting Notes:
'a
� cTC [ � � i \�
I TEM SHEET
C ouncil Agenda I tem - 5.E .
Presenter:
Todd Lavoie
Estimated Time for P res entatio n: 10
Title of Item - Finance Department: Update of City P olicies [Action Item]
F inanc e will field any q ues tio ns p ertaining to the newly updated polic ies alo ng with the change to Title 1 S ec tion 9
of the C ity o rd inances .
AT TAC HM E NT S:
Description Type Upload D ate
Updated P olicies C over Memo 12/2/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 271 of 296
Fi
n
a
n
c
i
a
l
P
o
l
i
c
y
Update
De
c
e
m
b
e
r
3
,
2
0
1
9
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Ag
e
n
d
a
Or
d
i
n
a
n
c
e
T
i
t
l
e
1
C
h
a
p
t
e
r
9
Pr
o
p
o
s
e
d
T
i
t
l
e
1
C
h
a
p
t
e
r
9
Cu
r
r
e
n
t
P
o
l
i
c
y
L
i
s
t
Pr
o
p
o
s
e
d
P
o
l
i
c
y
C
h
a
n
g
e
s
Qu
e
s
t
i
o
n
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Or
d
i
n
a
n
c
e
T
i
t
l
e
1
C
h
a
p
t
e
r
9
•C
o
n
t
a
i
n
e
d
o
n
e
d
e
f
i
n
i
t
i
o
n
1‐
9
‐
1
D
e
f
i
n
i
t
i
o
n
s
•C
o
n
t
a
i
n
e
d
A
u
d
i
t
a
p
p
r
o
a
c
h
e
s
•C
o
n
t
a
i
n
e
d
d
e
f
i
n
i
t
i
o
n
s
1‐
9
‐
2
I
n
v
e
s
t
m
e
n
t
s
•C
o
n
t
a
i
n
e
d
d
e
f
i
n
i
t
i
o
n
s
•C
o
n
t
a
i
n
e
d
p
r
o
c
e
d
u
r
e
s
•C
o
n
t
a
i
n
e
d
f
u
n
d
m
a
n
a
g
e
m
e
n
t
1‐
9
‐
3
B
u
d
g
e
t
P
o
l
i
c
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Or
d
i
n
a
n
c
e
T
i
t
l
e
1
C
h
a
p
t
e
r
9
•C
o
m
p
l
i
a
n
c
e
S
t
a
t
e
m
e
n
t
•A
d
o
p
t
i
o
n
S
t
a
t
e
m
e
n
t
1‐
9
‐
1
G
e
n
e
r
a
l
P
r
o
v
i
s
i
o
n
s
•C
i
t
y
C
o
u
n
c
i
l
•C
h
i
e
f
F
i
n
a
n
c
i
a
l
O
f
f
i
c
e
r
/
C
i
t
y
T
r
e
a
s
u
r
e
r
1‐
9
‐
2
A
u
t
h
o
r
i
t
y
a
n
d
R
e
s
p
o
n
s
i
b
i
l
i
t
y
•B
a
n
k
i
n
g
P
o
l
i
c
y
•B
u
d
g
e
t
P
o
l
i
c
y
•D
e
b
t
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
y
•E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
P
o
l
i
c
y
•F
i
n
a
n
c
i
a
l
A
u
d
i
t
P
o
l
i
c
y
•F
i
n
a
n
c
i
a
l
S
t
a
b
i
l
i
t
y
P
o
l
i
c
y
•F
u
n
d
s
a
n
d
F
u
n
d
B
a
l
a
n
c
e
P
o
l
i
c
y
•I
n
v
e
s
t
m
e
n
t
s
P
o
l
i
c
y
1‐
9
‐
3
F
i
n
a
n
c
i
a
l
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
i
e
s
•C
o
n
t
a
i
n
e
d
o
n
e
d
e
f
i
n
i
t
i
o
n
1‐
9
‐
1
D
e
f
i
n
i
t
i
o
n
s
•C
o
n
t
a
i
n
e
d
A
u
d
i
t
a
p
p
r
o
a
c
h
e
s
•C
o
n
t
a
i
n
e
d
d
e
f
i
n
i
t
i
o
n
s
1‐
9
‐
2
I
n
v
e
s
t
m
e
n
t
s
•C
o
n
t
a
i
n
e
d
d
e
f
i
n
i
t
i
o
n
s
•C
o
n
t
a
i
n
e
d
p
r
o
c
e
d
u
r
e
s
•C
o
n
t
a
i
n
e
d
f
u
n
d
m
a
n
a
g
e
m
e
n
t
1‐
9
‐
3
B
u
d
g
e
t
P
o
l
i
c
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Po
l
i
c
y
L
i
s
t
Bu
d
g
e
t
Po
l
i
c
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Po
l
i
c
y
L
i
s
t
Ba
n
k
i
n
g
P
o
l
i
c
y
Bu
d
g
e
t
P
o
l
i
c
y
De
b
t
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
y
Ec
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
P
o
l
i
c
y
Fi
n
a
n
c
i
a
l
A
u
d
i
t
P
o
l
i
c
y
Fi
n
a
n
c
i
a
l
S
t
a
b
i
l
i
t
y
P
o
l
i
c
y
Fu
n
d
s
a
n
d
F
u
n
d
B
a
l
a
n
c
e
P
o
l
i
c
y
In
v
e
s
t
m
e
n
t
s
P
o
l
i
c
y
Bu
d
g
e
t
Po
l
i
c
y
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Qu
e
s
t
i
o
n
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Or
d
i
n
a
n
c
e
T
i
t
l
e
1
C
h
a
p
t
e
r
9
•C
o
m
p
l
i
a
n
c
e
S
t
a
t
e
m
e
n
t
•A
d
o
p
t
i
o
n
S
t
a
t
e
m
e
n
t
1‐
9
‐
1
G
e
n
e
r
a
l
P
r
o
v
i
s
i
o
n
s
•C
i
t
y
C
o
u
n
c
i
l
•C
h
i
e
f
F
i
n
a
n
c
i
a
l
O
f
f
i
c
e
r
/
C
i
t
y
T
r
e
a
s
u
r
e
r
1‐
9
‐
2
A
u
t
h
o
r
i
t
y
a
n
d
R
e
s
p
o
n
s
i
b
i
l
i
t
y
•B
a
n
k
i
n
g
P
o
l
i
c
y
•B
u
d
g
e
t
P
o
l
i
c
y
•D
e
b
t
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
y
•E
c
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
P
o
l
i
c
y
•F
i
n
a
n
c
i
a
l
A
u
d
i
t
P
o
l
i
c
y
•F
i
n
a
n
c
i
a
l
S
t
a
b
i
l
i
t
y
P
o
l
i
c
y
•F
u
n
d
s
a
n
d
F
u
n
d
B
a
l
a
n
c
e
P
o
l
i
c
y
•I
n
v
e
s
t
m
e
n
t
s
P
o
l
i
c
y
1‐
9
‐
3
F
i
n
a
n
c
i
a
l
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
i
e
s
Ci
t
y
o
f
M
e
r
i
d
i
a
n
Po
l
i
c
y
L
i
s
t
Ba
n
k
i
n
g
P
o
l
i
c
y
Bu
d
g
e
t
P
o
l
i
c
y
De
b
t
M
a
n
a
g
e
m
e
n
t
P
o
l
i
c
y
Ec
o
n
o
m
i
c
D
e
v
e
l
o
p
m
e
n
t
P
o
l
i
c
y
Fi
n
a
n
c
i
a
l
A
u
d
i
t
P
o
l
i
c
y
Fi
n
a
n
c
i
a
l
S
t
a
b
i
l
i
t
y
P
o
l
i
c
y
Fu
n
d
s
a
n
d
F
u
n
d
B
a
l
a
n
c
e
P
o
l
i
c
y
In
v
e
s
t
m
e
n
t
s
P
o
l
i
c
y
EIDIAN,?-- AH
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 F
Item Title: Community Development - Continued from November 26, 2019
Shared Vehicles - Review Draft Request for Proposals,
Agreement Terms and Timeline
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.F.
Presenter:
Caleb Hood
Keith Watts
Emily Kane
Estimated Time for P res entatio n: 20 minutes
Title of Item - Community D evelopment (Continued from November 26, 2019): S hared Vehicles - Review
Draft Request for P roposals, Agreement Terms, and Timeline [Action Item]
As req uested by C ounc il, bringing b ack the d is cus s io n fo r next year's s ervic es for s hared vehicles (e-s cooters )
AT TAC HM E NT S:
Description Type Upload D ate
Cover Memo C over Memo 11/21/2019
R F P and Contract C over Memo 11/22/2019
Meridian City Council Meeting Agenda December 3, 2019 – Page 272 of 296
Memo
To: Mayor & City Council
From: Caleb Hood, Planning Division Manager
Date: 11/21/2019
Re: Shared Vehicle Program
On November 6 th , City Staff presented an update to the Council on the shared vehicle (e-scooter)
program. During the discussion on the 6 th , Council directed Staff to contact our current service
provider, Bird, and begin to prepare to send out a new RFP for services in 2020. Staff has talked
to Bird and prepared a draft RFP. The draft RFP and a sample contract for 2020 are
attached. Staff will present verbal updates for this program and go over next steps during the
November 26 th workshop.
Some of the discussion points will be:
• Minimum and maximum number of vehicles to be deployed and maintained, if any
• Maximum number of potential vendors
• Fee methodology (flat fee, per vehicle, per ride)
• Term/Length of contract
• Age restriction
• Schedule
Meridian City Council Meeting Agenda December 3, 2019 – Page 273 of 296
PURCHASING DEPARTMENT
33 East Broadway Ave., Ste 106
Meridian, ID 83642
Phone: (208) 489-0416
Fax: (208) 887-4813
REQUEST FOR PROPOSALS
PROJECT NO. CD-2008-11034.B
CONTRACT SPECIFICATIONS FOR:
VEHICLE SHARING PROGRAM
PROPOSALS MUST BE RECEIVED PRIOR TO 4:00 P.M .
JANUARY 10, 2020
DELIVER TO : CITY OF MERIDIAN, PURCHASING DEPARTMENT
33 EAST BROADWAY AVENUE, STE 106
MERIDIAN, ID 83642
Prepared by: KEITH WATTS
NAME AND ADDRESS OF VENDOR SUBMITTING PROPOSAL
NAME: ADDRESS: .
DATE:. . _______________________________
. .
Email: _______________________________
Meridian City Council Meeting Agenda December 3, 2019 – Page 274 of 296
2 of 22
REQUEST FOR PROPOSALS
CITY OF MERIDIAN
Meridian, Idaho 83642
PROJECT # CD-2008-11034.B
TABLE OF CONTENTS
PART PAGE
Cover Sheet;;;;;;;;;;;..;;;;;;;;;;;. 1
Table of Contents;;;;;;;;;;;..;;;;;;;;; 2
I. Notice Calling for Proposals;;;;;;;;;;;;;;....... 3
II. Instructions to Respondents;;;;;;;;;;;;;;;; 6
III. Proposal Form;;;;;;;;;;;;;;;;..................... 10
IV. Questionnaire ;;;;;;;;;;;;;;;;;;;;;.. 12
V. Sample Agreement;;;;;;;;;;;;;;;;;;;.. 13
Meridian City Council Meeting Agenda December 3, 2019 – Page 275 of 296
3 of 22
PART I
NOTICE CALLING FOR PROPOSALS
PURPOSE
The City of Meridian seeks proposals to for a Vehicle Sharing Program to provide
dockless, shared e-scooters for public use on public streets and sidewalks in the City of
Meridian; paved, ground-level surfaces on property owned by the City of Meridian
(excluding the Water Department and the Wastewater Reuse Facility); and pathways
enumerated in the City of Meridian Pathways Master Plan (collectively, “franchised
premises”). The City may offer up to two non-exclusive franchise agreements to the
successful Respondent(s). In entering into the franchise agreement, the City seeks to
facilitate micromobility transportation options for residents of and visitors to Meridian
while also protecting and enhancing the safety of the several users of streets and
sidewalks in our community, including pedestrians, vehicular traffic, and shared vehicle
riders.
Following execution of the franchise agreement, the successful Respondent shall remit
to the City Clerk a nonrefundable franchise fee in the amount of $25,000.00 annually.
The Franchise fee will be due annually on January 1st of each year of the Agreement.
The pro-rated fee for the first year of the agreement shall be $20,833.33 and shall be
due March 1, 2020.
PRESENTATIONS
Those respondents which are short listed may be invited to make a presentation to the
City. Further information may be provided to the prospective respondents after the
initial selection.
ELIGIBILITY
In order to be eligible for selection, Respondent must be able to answer “yes” to all
questions listed in PART IV – ELIGIBILITY QUESTIONNAIRE . City may request
verification of answers.
BASIS FOR SELECTION
In evaluating eligible applications, the following factors will be considered:
a. Ability of Respondent and proposed program to facilitate safe, balanced, effective
micromobility transportation options for residents of and visitors to Meridian (20
points);
b. Appropriateness of proposed program for Meridian, particularly as to traffic, rider,
and pedestrian safety; effect on Meridian businesses; and reduction of vehicular
traffic (20 points);
Meridian City Council Meeting Agenda December 3, 2019 – Page 276 of 296
4 of 22
c. Demonstrated competence in the implementation of micromobility programming,
including customer service plans and experience (20 points);
d. Consistency of proposed program with City policy, CARE values, and community
values (20 points); and
e. Respondent’s ability to regulate, and demonstrated practice of remotely regulating,
rider use of devices as to speed and location (20 points).
History from the current and previous projects and customers of the respondent may be
used to evaluate some of the criteria. The City reserves the right to reject any or all
proposals, to make an award on the basis of suitability to purpose or superior quality, or
any other criteria the City believes to be in the best interest of the City.
After the City has identified the proposal with the best value for the City, the City shall
have the right to negotiate with the respondent over the final terms and conditions of the
contract. These negotiations may include bargaining. The primary objective of the
negotiations is to maximize the City’s ability to obtain best value, based on the
requirements and the evaluation factors set forth in the Request for Proposals. If an
agreement cannot be reached, the negotiation will be terminated and similar
negotiations may occur with the next ranked respondent.
GENERAL TERMS AND CONDITIONS
Mistakes must be corrected and the correction inserted; correction must be initialed in
ink by the person signing the Proposal.
The City reserves the right to waive any informalities or minor irregularities in
connection with the Proposals received.
All provisions of the City code are applicable to any Proposal submitted or contract
awarded pursuant thereto.
Within thirty (30) days after the Proposal opening, a contract may be awarded by the
City to the one or two highest ranked responsive and responsible Respondent(s),
subject to the right of the City to reject all Proposals, as it may deem proper in its
absolute discretion. The time for awarding a contract may be extended at the sole
discretion of the City if required to evaluate Proposals or for such other purposes as the
City may determine, unless the Respondent objects to such extension in writing with
his/her Proposal.
The City of Meridian does not discriminate on the basis of race, religion, sex, national
origin, marital status, age, physical handicap, ownership by women or minorities or
sexual orientation.
EXAMINATION OF CONTRACT DOCUMENTS
Meridian City Council Meeting Agenda December 3, 2019 – Page 277 of 296
5 of 22
Respondents shall carefully examine the specifications, and satisfy themselves as
to their sufficiency, and shall not at any time after submission of the Proposal,
dispute such specifications and the directions explaining or interpreting them.
AWARD
The City of Meridian reserves the right to make an award to that/those highest
ranked responsive and responsible contractors (s) whose Proposal (s) is/are most
responsive to the needs of the City.
PURCHASE AGREEMENT DOCUMENTS
A copy of the Notice Inviting Proposals, General Conditions and Instructions to
Respondents, Special Conditions, Additional Terms and Conditions, Specifications,
Plans and / or Drawings, Proposal’s Submittal, and any other related documents
will remain on file in the office of the City Purchasing Manager. It is understood
that these documents will form the basis of the purchase agreement upon award of
the contract. All materials or services supplied by the Contractor shall be in
conformance with all the specifications contained herein and shall be in compliance
with any applicable Local, State, and Federal Laws and regulations.
CITY’S REPRESENTATIVE
Keith Watts, Purchasing Manager
33 East Broadway Avenue, Suite 106
Meridian, ID 83642
(208)489-0417
kwatts@meridiancity.org
Any and all explanations desired by a respondent regarding the meaning or
interpretation of this Request for Proposals or any part thereof must be requested in
writing and directed to the person named as the Purchasing Representative and in
accordance with Part II, section 1 “EXPLANATIONS TO RESPONDENTS”. Violation(s)
may be caused for rejection of the proposal.
Dated:
CITY OF MERIDIAN
_________________________________
Keith Watts, Purchasing Manager
Meridian City Council Meeting Agenda December 3, 2019 – Page 278 of 296
6 of 22
PART II
INSTRUCTIONS TO RESPONDENTS
1. EXPLANATIONS TO RESPONDENTS
There are twenty (20) total pages in this Request for Proposals. It is the respondent’s
responsibility to ensure that all pages are included. If any pages are missing,
immediately request a copy of the missing page (s) by e-mailing your request to
Keith Watts, Purchasing Manager at kwatts@meridiancity.org , RFP Project # CD-2008-
11034.B.
Any explanation desired by a respondent regarding the meaning or interpretation of the
Request for Proposals, or any part thereof, must be requested in writing (via e-mail) and
with sufficient time allowed for a reply to reach respondent before the submission of
their proposal. Any interpretation made will be in the form of an addendum to the
Request for Proposals, issued by the Purchasing Manager, and will be furnished to all
prospective respondents of record. Oral explanations or instructions given before
proposal opening will not be binding.
2. CONDITIONS AFFECTING THE WORK
Before submitting a proposal, each respondent must (1) examine the Request for
Proposals documents thoroughly, (2) visit the site to familiarize himself/herself with local
conditions that may, in any manner, affect cost, progress or performance of the work,
(3) familiarize himself/herself with Federal, State and Local laws, ordinances, rules and
regulations that may, in any manner, affect cost, progress or performance of the work;
and (4) study and carefully correlate respondent’s observations with the Request for
Proposals. Failure to do so will not relieve respondent from responsibility for estimating
properly the difficulty or cost of successfully performing the work. The City will assume
no responsibility for any understanding or representations concerning conditions made
by any of it’s officers or agents prior to the execution of the contract, unless included in
the Request for Proposals, or any addendum.
3. SUBMITTAL REQUIREMENTS
One (1) original, two (2) hard copies and one (1) electronic copy (USB Drive) of the
respondent’s proposal will be received by the City until 4:00 p.m., MT on the due date
stated above at the office of the Purchasing Manager, City of Meridian, 33 East
Broadway Avenue, Ste. 106, Meridian, Idaho 83642. The envelope must be sealed and
the outside of the envelope must bear the notation:
PROJECT # CD-2008-11034.B
VEHICLE SHARING PROGRAM
JANUARY10, 2020 4:00 P.M.
The Proposal must contain the following information:
a. Completed proposal form submitted on PART III - PROPOSAL FORM .
Meridian City Council Meeting Agenda December 3, 2019 – Page 279 of 296
7 of 22
b. Completed questionnaire submitted on PART IV – QUESTIONNAIRE .
c. Written narrative to include each and all of the following:
1) Description of respondent’s experience with shared vehicle programs, including
how long the respondent has been engaged in this business, experiences in
other venues, including under other similar contracts awarded to it, and work
completed of similar type and magnitude.
2) A description of the proposed program, including which shared vehicles are to be
offered for hire or use, and the number of shared vehicles to be deployed (both
as planned initially and as projected when program is fully developed), hours of
operation, deployment locations, fleet balancing approach, and proposed
program start date.
3) Specifications of shared vehicles to be used in the program, including maximum
speeds, identification with current franchisee contact information; method by
which customers can notify local agent to report safety or maintenance issues;
and whether able to: stand upright when parked, inform riders of the location of
designated parking areas, be remotely disabled or controlled, condition and
safety features to protect the safety of riders, pedestrians, motor vehicles, and
property.
4) Plan for addressing public safety and other issues and incidents related to the
shared vehicles’ operation and/or parking, including response time, approach to
shared vehicles improperly or inconveniently parked.
5) Proposed role of City staff in program management, including fielding complaints
or suggestions, enforcement of rider rules, and encountering or removing shared
vehicles improperly or inconveniently parked.
6) Conditions of operation that will protect the public health, safety, and welfare and
mitigate effects of the program on vehicular traffic, pedestrians, or property.
7) Plan and capabilities for sharing vehicle and ridership data with City to inform
and support public safety and transportation planning efforts, including
anonymized trip records for each shared vehicle deployed within Meridian (e.g.,
trip start date, time, and location; duration; distance; trip end date, time, and
location).
8) Rider rules, regulations, and terms of use, including whether the following
conditions will be recommended or required for riders: minimum age, helmet use,
licensed driver.
9) Plan for public outreach and education prior to and during franchise term,
including plan to contact Meridian business, school, and residential communities.
10) Plan for outreach and communication with Meridian Police Department regarding
public safety issues prior to and during franchise term.
Meridian City Council Meeting Agenda December 3, 2019 – Page 280 of 296
8 of 22
11) Plan for outreach and communication with transportation authorities and pathway
easement property owners regarding program’s use of infrastructure prior to and
during franchise term.
12) Plan, including currently available technology, to remotely regulate or control
shared vehicle speeds and locations, particularly in City parks, pathways, and
facilities.
13) Plan for locations and approach to installation of transmitters, if any, to identify
parking locations to shared vehicles.
14) Description of successes and lessons learned in other communities in which the
Respondent has operated vehicle sharing program(s).
15) Contact information for up to five (5) references from other communities in which
the Respondent has operated vehicle sharing program(s).
4. LATE PROPOSALS AND MODIFICATIONS
Proposals and modifications thereof received after the exact time of closing of proposals
listed on the cover of this solicitation will not be considered.
5. WITHDRAWAL OF PROPOSALS
Unless otherwise specified, proposals may be withdrawn by written request received
from respondent prior to the time set for closing of proposals.
6. INTENT OF THE CITY
The objective of this Request for Proposals is to provide sufficient information to enable
qualified respondents to submit written proposals. This Request for Proposals is not a
contractual offer or commitment to purchase services. Contents of this Request for
Proposals and respondent’s proposal will be used for establishment of final contractual
obligation. It is to be understood that this Request for Proposals and the Respondent’s
proposal may be attached or included by reference in an agreement between the City
and successful Respondent.
7. REQUIRED INSURANCE
Insurance requirements are listed in PART V – SAMPLE AGREEMENT .
.
8. PUBLIC RECORDS
The City of Meridian is a public agency. All documents in its possession are public
records. Proposals are public records and, except as noted below, will be available for
inspection and copying by any person. If any Respondent claims any material to be
Meridian City Council Meeting Agenda December 3, 2019 – Page 281 of 296
9 of 22
exempt from disclosure under the Idaho Public Records Law, the Respondent will
expressly agree to defend, indemnify and hold harmless the City from any claim or suit
arising from the City's refusal to disclose any such material. No such claim of
exemption will be valid or effective without such express agreement. The City will take
reasonable efforts to protect any information marked "confidential" by the Respondent,
to the extent permitted by the Idaho Public Records Law. Confidential information must
be submitted in a separate envelope, sealed and marked "Confidential Information" and
will be returned to the Respondent upon request after the award of the contract. It is
understood, however, that the City will have no liability for disclosure of such
information. Any proprietary or otherwise sensitive information contained in or with any
Proposal is subject to potential disclosure.
9. PROPOSED SCHEDULE
December 13, 2019 RFP issued.
January 10, 2020 DEADLINE FOR SUBMISSION OF PROPOSAL:
All applications must be received by 4:00 p.m. (MST).
By January 24, 2020 Selection panel convenes and selects vendor(s).
By January 27, 2020 Selected Respondent(s) notified; franchise agreement(s) offered.
By February 10, 2020 Franchise negotiations complete; prospective franchisee must
return signed agreement by 12:00 p.m. (MST).
February 18, 2020 Execution of franchise agreement.
Meridian City Council Meeting Agenda December 3, 2019 – Page 282 of 296
10 of 22
PART III
PROPOSAL FORM
In response to the Request for Proposals, the undersigned respondent hereby proposes
to furnish labor, material, travel, professional services, permits, supervision, equipment
and all related expenses, and to perform all work necessary and required to complete
the following project in strict accordance with the terms of this Request for Proposals
and the final contract for:
PROJECT # CD-2008-11034.B
VEHICLE SHARING PROGRAM
Respondent certifies that he/she has examined and is fully familiar with all of the
provision of the Request for proposals and any addendum thereto; that he/she is
submitting a proposal in strict accordance with the Instructions to Respondents; and that
he/she has carefully reviewed the accuracy of all materials submitted in response to this
proposal.
Respondent certifies that he/she has examined the proposal documents thoroughly,
studied and carefully correlated respondent’s observations with the proposal
documents, and all other matters which can in any way affect the work or the cost
thereof.
Respondent agrees that this proposal constitutes a firm offer to the City which cannot
be withdrawn by the respondent for sixty (60) calendar days from the date of actual
opening of proposals. If awarded the contract, respondent agrees to execute and
deliver to the City within seven (7) calendar days after receipt of City’s Conditional
Notice of Award, the applicable Contract form, franchise fee, and insurance certificates.
RESPONDENT’S BUSINESS NAME:
By:
(signature in ink)
Date:
Agent:
Title:
Meridian City Council Meeting Agenda December 3, 2019 – Page 283 of 296
11 of 22
RESPONDENT’S LOCAL ADDRESS/PHONE/ E-MAIL
(PH)
(E-MAIL)
RESPONDENT’S CORPORATE ADDRESS/PHONE/ E-MAIL
(PH)
(E-MAIL)
NAME/ADDRESS OF REGISTERED AGENT IN IDAHO:
DECLARATION: The undersigned declares: that he/she holds the position indicating
below as a corporate officer or the owner or a partner in the business entity submitting
this Proposal; that the undersigned is informed of all relevant facts surrounding the
preparation and submission of this Proposal, that the undersigned knows and
represents and warrants to the City of Meridian that this Proposal is prepared and
submitted without collusion with any other person, business entity, or corporation with
any interest in this Proposal.
I declare under penalty of perjury that the foregoing is true and correct.
RESPONDENT:
BY:
TITLE:
ADDRESS:
DATE:
Meridian City Council Meeting Agenda December 3, 2019 – Page 284 of 296
12 of 22
PART IV
ELIGIBILITY QUESTIONNAIRE
Respondent must answer “yes” or “no” to each of the following questions. Circle the correct
answer.
A. Does Respondent operate vehicle sharing programs in at least twenty (20)
cities, and/or has Respondent provided 1,000,000 rides to date (in aggregate)?
YES NO
B. Will Respondent deploy shared vehicles which meet each and all of the
following physical specifications?
1. Labeled with current contact information for the franchisee.
2. Able to stand upright when parked.
3. In good repair so as not to interfere with or degrade public facilities, operations,
systems, or equipment or to present an imminent or foreseeable threat to the
safety of riders or the public.
4. Age Limitation (if Council wants)
YES NO
C. Will Respondent connect an app to all shared vehicles deployed which meets
all of the following specifications?
1. Explains the method by which riders can notify the local agent of the franchisee
to report safety or maintenance issues.
2. Informs riders of the location of designated parking areas.
3. Capable of being remotely disabled.
4. Capable of being located and controlled remotely, by geofencing or other remote
technology.
YES NO
Meridian City Council Meeting Agenda December 3, 2019 – Page 285 of 296
13 of 22
PART V
SAMPLE AGREEMENT
FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND FRANCHISEE
FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM
This FRANCHISE AGREEMENT BETWEEN CITY OF MERIDIAN AND
FRANCHISEE FOR OPERATION OF SHARED VEHICLE SHARING PROGRAM
(“Agreement”) is made entered into this ___ day of _____________, 2019 (“Effective Date”), by
and between CONTRACTOR NAME, a corporation organized under the laws of the state of
STATE, (“Franchisee”), and the City of Meridian, Idaho, a municipal corporation organized
under the laws of the state of Idaho (“City”).
I. STATEMENT OF PURPOSE .
The City of Meridian has established, by ordinance, a Vehicle Sharing Program Franchise for the
operation of Vehicle Sharing Programs on Franchised Premises. This Franchise is granted
pursuant to the procedures and subject to the conditions and restrictions set forth in City’s
request for proposals for Project no. CD-2008-11034.B, and Franchisee’s response thereto,
attached hereto as Exhibit A (“Proposal”). In consideration for City’s grant of this franchise,
City shall not operate a Vehicle Sharing Program in Meridian. The purpose of this Agreement is
to establish terms and conditions governing Franchisee’s use of Franchised Premises for its
Vehicle Sharing Program.
II. DEFINITIONS .
The following definitions shall apply to the terms used in this Agreement.
A. BEACON: A Bluetooth transmitter, placed by Franchisee, which broadcasts parking
locations to nearby Shared Vehicles.
B. ELECTRIC POWER-ASSISTED BICYCLE or E-BIKE: A vehicle that has two (2)
or three (3) tandem wheels, has no floorboard, and is propelled either by human
power or with the assistance of an electric motor. E-bikes are consumer products, as
defined by 15 U.S.C. section 2085, rather than motor vehicles as defined by Idaho
Code section 49-123(1)(h).
C. ELECTRIC POWER-ASSISTED SCOOTER or E-SCOOTER: A vehicle that has
two (2) or three (3) tandem wheels, has a floorboard designed to be stood upon
when riding , and is propelled either by human power or with the assistance of an
electric motor. E-scooters are consumer products, as defined by 15 U.S.C. section
2085, rather than motor vehicles as defined by Idaho Code section 49-123(1)(h).
D. GEOFENCE: A virtual boundary around a geographical area monitored by a global
positioning system or radio frequency identification technology, which triggers a
response from a shared vehicle when it enters or leaves the geofenced area. Such
response may include, but shall not be limited to, decreased maximum speed or
inoperability.
Meridian City Council Meeting Agenda December 3, 2019 – Page 286 of 296
14 of 22
E. FRANCHISED PREMISES:
1. Public streets and sidewalks in the City of Meridian;
2. Paved, ground-level surfaces on property owned by the City of Meridian,
excluding the Water Department and the Wastewater Reuse Facility; and
3. Pathways enumerated in the City of Meridian Pathways Master Plan, to the extent
City is duly authorized to convey such franchise under the various instruments
establishing such pathways.
F. FRANCHISEE or VEHICLE SHARING PROGRAM FRANCHISEE: A person who
owns, manages, operates, or acts on behalf of a Vehicle Sharing Program.
G. PROGRAM or VEHICLE SHARING PROGRAM: The offer for hire or use, by self-
service, of one or more shared vehicles.
H. RESTRICTED AREA: Any location where shared vehicles may not be parked.
I. RIDER: A person riding or using a shared vehicle.
J. SHARED VEHICLE: An e-bike, e-scooter, bicycle, or other vehicle offered by a
Vehicle Sharing Program Franchisee for hire or use by self-service
III. FRANCHISE GRANTED .
City, for and in consideration of the covenants and conditions set forth in this Agreement and
agreed to be kept and performed by Franchisee, does hereby provide to Franchisee a franchise to
allow riders to use shared vehicles, as part of Franchisee’s Vehicle Sharing Program, on the
Franchised Premises. Franchisee shall not use Franchised Premises for any other purpose
without the express written consent of City.
IV. TERM .
This Agreement shall be effective on the Effective Date first written above, and shall expire at
11:59 p.m. on December 31, 2022, unless earlier terminated by the method set forth herein.
V. CITY COMMITMENTS .
A. City Contact. Communication between City and Franchisee regarding
administrative matters shall occur via e-mail or telephone between City Contact and
Franchisee Contact. The following individual shall serve as the City Contact, City’s
personnel designated to serve as the liaison between City and Franchisee for
administrative matters:
City Contact Name: Caleb Hood
Planning Division Manager
Telephone number: 208-489-0572
E-mail address: chood@meridiancity.org
B. Right of entry. City and City’s contractors, employees, agents, and invitees, shall be
authorized to, at all times, to inspect City’s property and personal property located
Meridian City Council Meeting Agenda December 3, 2019 – Page 287 of 296
15 of 22
thereon, for the purposes of inspection for compliance with the terms of this
Agreement.
C. No support. City shall not provide support, monitoring, or administration services
related to Franchisee’s use and occupancy of Franchised Premises and/or
Franchisee’s personal property thereon.
VI. FRANCHISEE COMMITMENTS .
A. Franchisee Contact. Communication between Franchisee and City regarding
administrative matters shall occur via e-mail or telephone between City Contact and
Franchisee Contact. The following individual shall serve as the Franchisee Contact,
Franchisee’s personnel designated to serve as the liaison between City and Franchisee
for administrative matters:
Franchisee Contact Name:
Telephone number:
E-mail address:
B. Type and number of shared vehicles.
1. Deployment. By March 1, 2020, Franchisee shall deploy and maintain in
Meridian no fewer than one hundred (100) e-scooters, and no more than one
hundred fifty (150) e-scooters, to be available for use as shared vehicles. All
shared vehicles shall meet the specifications of those described in Franchisee’s
Proposal. The date upon which the first one hundred (100) e-scooters are
deployed in Meridian shall be deemed the Initial Deployment Date.
2. Increase. Every fourteen (14) days following the Initial Deployment Date,
Franchisee may request authorization from City to increase the number of e-
scooters offered in Meridian under its Vehicle Sharing Program, by increments of
up to one hundred (100) e-scooters, up to a maximum of five hundred (500) e-
scooters deployed in Meridian.
3. Increase authorization. Franchisee Contact shall make its request for authority
to increase the number of shared vehicles offered under its Vehicle Sharing
Program via e-mail to City Contact, which request shall include a description of
which and how many additional shared vehicles are to be offered for hire or use,
the plan for addressing public safety issues related to the additional shared
vehicles’ operation and/or parking, and Franchisee’s certification that all shared
vehicles previously offered by Franchisee in Meridian were used, on average, at
least three times per day in the previous month, with data verifying same. Within
seven (7) days of Franchisee Contact’s request for authority to increase the
number of shared vehicles offered under its Vehicle Sharing Program, the City
Contact shall either authorize or deny the requested increase. The City Contact
shall deny a request from Franchisee for an increase in the maximum number of
shared vehicles offered under a Vehicle Sharing Program Franchisee Franchise
where:
Meridian City Council Meeting Agenda December 3, 2019 – Page 288 of 296
16 of 22
a. Data does not reflect that all shared vehicles offered by Franchisee under
the previous version of the Vehicle Sharing Program franchise were used,
on average, at least three times per day in the previous thirty (30) days.
b. The Franchisee has violated a term or condition of this Agreement or of
law, or
c. The operation of the Program and/or any component thereof has varied
materially from the description submitted with the Proposal.
d. The total deployed e-scooters has already reached 500 units in the City.
C. Franchise fee. Following execution of the franchise agreement, the successful
Respondent shall remit to the City Finance Department a nonrefundable franchise fee
in the amount of twenty-five thousand dollars $25,000.00.
D. Beacons. If Franchisee installs Beacons, Franchisee shall notify City of same and
provide to City an electronic interface that allows City to view and suggest locations
of Beacons. Franchisee shall not install a Beacon without the permission of the
owner of the real and/or personal property on which the Beacon is installed.
E. Timely response; removal by City. Within two (2) hours of receiving notice,
Franchisee shall respond to any request to move, remove, or redistribute shared
vehicles; reports of incorrectly parked shared vehicles; or reports of unsafe/inoperable
shared vehicles by relocating, re-parking, or removing the shared vehicle(s) at issue.
Franchisee shall comply within twenty-four (24) hours with City’s order to remove all
shared vehicles due to denial or revocation of an application for a Vehicle Sharing
Program Franchise, expiration of the franchise term, failure to timely remit all or any
portion of the franchise fee or any portion thereof, or any other reason City deems to
serve the public health, safety, and/or welfare. In the event any shared vehicle is not
relocated, re-parked, or removed within the timeframe specified herein; if any shared
vehicle is parked in one location for more than seventy-two (72) hours without
moving; or in exigent circumstances, such shared vehicle may be removed by City
and taken to a City facility for storage at the expense of the Franchisee. City may
charge Franchisee one hundred dollars ($100.00) per shared vehicle removed and
stored by City. Franchisee shall pay any invoice for such charge within thirty (30)
days of City’s mailing or e-mailing such invoice.
F. Good repair. Franchisee shall be solely responsible for monitoring shared vehicles
to ensure that they are in good repair and that their use does not interfere with or
degrade City’s facilities, operations, systems, or equipment or present an imminent or
foreseeable threat to the public health and safety.
G. Data reports. To inform and support public safety and transportation planning
efforts, Franchisee shall provide to City, in the form and manner requested by City
Contact, at least quarterly, a report of anonymized trip records for each shared vehicle
deployed within Meridian, to include, but not be limited to, the following data: trip
start date, time, and location; duration; distance; and trip end date, time, and location.
H. Hours of operation. Franchisee shall remove all shared vehicles from use, whether
physically or by geofencing, between 11:00 p.m. and 6:00 a.m. Franchisee
understands and acknowledges that City parks are closed every day between dusk (30
Meridian City Council Meeting Agenda December 3, 2019 – Page 289 of 296
17 of 22
minutes after sunset) and dawn (30 minutes before sunrise), and may be closed at or
for any time, place, or use by order of the Meridian Parks and Recreation Director.
I. Shared vehicle specifications. Franchisee shall ensure that each shared vehicle used
under a Vehicle Sharing Program is:
1. Labeled with current contact information for the Franchisee and explains the
method by which riders and/or the public can notify Franchisee’s local agent to
report safety, maintenance, or parking issues.
2. Able to stand upright when parked.
3. Capable of informing riders of the location of designated parking areas.
4. Capable of being remotely disabled.
5. Capable of being located and controlled remotely, by geofencing or other remote
technology.
6. In good repair so as not to interfere with or degrade public facilities, operations,
systems, or equipment or to present an imminent or foreseeable threat to the
safety of riders or the public.
J. Rider information. Vehicle Sharing Program Franchisees shall inform riders of all
regulations regarding the proper use and parking of shared vehicles. Franchisee shall
provide a mechanism by which riders may provide feedback to Franchisee, including
feedback regarding parking areas or damaged shared vehicles.
K. Parking shared vehicles on Franchised Premises. Franchisee acknowledges,
understands, agrees to comply with, and make every effort to ensure that riders
comply with, the provisions of Meridian City Code regarding parking of shared
vehicles, including, without limitation, the requirement that shared vehicles be parked
in a manner that leaves clear at least five feet (5’) of the useable area of pathways and
sidewalks.
L. Shared vehicles in City parks. Use of shared vehicles in City parks shall be subject
to the following.
1. Franchisee shall establish geofences to prohibit shared vehicle use in or on the
following areas:
a. Playgrounds in regional parks;
b. Special use parks;
c. Tennis courts; and Pickle Ball courts
d. Storey Bark Park and Discovery Bark Park.
2. Franchisees shall use verifiable technology to ensure that in parks, riders shall not
use a shared vehicle in excess of eight miles per hour.
3. Franchisee shall instruct and require riders to park shared vehicles upright, next to
a public bicycle rack or at a parking location identified by a Beacon.
4. Franchisees deploying shared vehicles in parks shall park such shared vehicles
upright, at a public bicycle rack or at a parking location identified by a Beacon.
M. Public park. The parties hereto expressly acknowledge that City parks and City-
owned facilities are public spaces, the management and scheduling of which shall at
all times be within the sole purview of City. City shall have the right to allow the use
of parks and City-owned facilities, and close all or any portion thereof, for any
purpose and under any condition. At all times, Franchisee shall be on an equal
Meridian City Council Meeting Agenda December 3, 2019 – Page 290 of 296
18 of 22
footing with the general public regarding its use of parks and City-owned facilities.
Franchisee shall exercise any privileges granted by this Agreement only in
accordance with the terms of this Agreement and in accordance with any and all
applicable laws and City policies.
N. Public places. Franchisee acknowledges that the management and scheduling of
parks, pathways, streets, and sidewalks shall at all times be within the sole purview of
City and/or, where applicable, the Ada County Highway District (“ACHD”) or Idaho
Transportation Department (“ITD”). Such entities shall have the right to condition or
the use of, and/or close all or any portion of, their respective properties, for any and
all purposes and under any and all conditions. At all times, Franchisee shall be on an
equal footing with the general public regarding its use of public property. Franchisee
shall exercise any right granted by its franchise only in accordance with the terms of
this Chapter; with any and all applicable laws; and with City, ACHD, and ITD
policies.
O. Outreach. At least twenty-one (21) days prior to deploying, parking, or allowing the
use of shared vehicles on the Franchised Premises, Franchisee will provide to City,
for City’s review, input, and approval, a marketing and targeted community outreach
plan that:
1. Describes and promotes the Vehicle Sharing Program;
2. Educates the public regarding how to safely use shared vehicles, including in
parks and on pathways;
3. Educates the public regarding where and how to properly park shared vehicles;
and
4. Informs the public about advisory safety measures and applicable City
regulations.
Such plan shall include, at a minimum: a) a timeline, including a plan to initiate
marking and community outreach fourteen (14) days prior to deploying, parking, or
allowing the use of shared vehicles on the Franchised Premises; b) three (3) public
education/outreach events; and c) infographics or videos, suitable for sharing by City
on social media and print forums. Franchisee shall not initiate marketing and
outreach efforts related to its Meridian shared vehicle program without City’s prior
approval of Franchisee’s marketing and outreach plan, which approval shall not be
unreasonably withheld.
VII. GENERAL PROVISIONS .
A. Limitations. The franchise issued pursuant to this Agreement is only valid for
program operation within the public right-of-way within the city of Meridian.
Franchisee must obtain permission to use or allow shared vehicles on property other
than the public right-of-way, including property owned by private parties and public
entities. Private property owners and government entities may restrict or prohibit the
use of shared vehicles and/or the conduct of a Vehicle Sharing Program on their
property.
B. Risks acknowledged; as-is condition. Franchisee acknowledges that its use of
Franchised Premises carries risks, some of which are unknown, and accepts any and
all such risks. Franchisee acknowledges that Franchisee has inspected the Franchised
Meridian City Council Meeting Agenda December 3, 2019 – Page 291 of 296
19 of 22
Premises and does hereby accept same as being in good and satisfactory order,
condition, and repair. It is understood and agreed that City makes no warranty or
promise as to the condition, safety, usefulness or habitability of Franchised Premises,
and Franchisee accepts same on an “as is” basis, both as of the Effective Date of this
Agreement and throughout the term of this Agreement and all related activities.
C. Restoration or repair. Franchisee shall be responsible for all costs of restoration or
repair of the Franchised Premises necessitated by damage caused by Franchisee’s use
under this Agreement.
D. No agency. It is understood and agreed that Franchisee is not, and shall not be
considered, an agent of City in any manner or for any purpose whatsoever in
Franchisee’s use and occupancy of the Franchised Premises.
E. Indemnification. Franchisee specifically indemnifies City and holds City harmless
from any loss, liability, claim, judgment, or action for damages or injury to
Franchisee, to Franchisee’s personal property or equipment, and to Franchisee’s
employees, agents, guests or invitees arising out of or resulting from the condition of
Franchised Premises or any lack of maintenance or repair thereon and not caused by
or arising out of the tortious conduct of City or its employees. Franchisee further
agrees to indemnify and hold City harmless from any loss, liability, claim or action
from damages or injuries to persons or property in any way arising out of or resulting
from the use and occupancy of Franchised Premises by Franchisee or by Franchisee’s
agents, employees, guests or business invitees and not caused by or arising out of the
tortious conduct of City or its employees. If any claim, suit or action is filed against
City for any loss or claim described in this paragraph, Franchisee, at City’s option,
shall defend City and assume all costs, including attorney’s fees, associated with the
defense or resolution thereof, or indemnify City for all such costs and fees incurred
by City in the defense or resolution thereof.
F. Insurance. Within three (3) business days of the Effective Date of this Agreement,
Franchisee shall submit to City proof of an insurance policy, issued by an insurance
company licensed to do business in Idaho, protecting Franchisee and all of
Franchisee’s employees and/or agents from all claims for damages to property and
bodily injury, including death, which may arise from operations under or in
connection with the Vehicle Sharing Program. Such insurance shall name the City as
additional insured, and shall provide that the policy shall not terminate or be canceled
prior to the expiration date without thirty (30) days’ advance written notice to the
City. Such insurance shall afford minimum limits of five hundred thousand dollars
($500,000.00) per person bodily injury, five hundred thousand dollars ($500,000.00)
per occurrence bodily injury, and five hundred thousand dollars ($500,000.00) per
occurrence property damage. In no case will Franchisee deploy any e-scooters prior
to receiving acceptance of Franchisee’s insurance certificates.
G. Termination. Either party may terminate this Agreement for convenience or for
cause. Termination shall be effective five (5) calendar days following mailing of
written notice. Franchisee agrees that upon termination or expiration of this
Agreement, Franchisee shall remove all of its personal property from Franchised
Premises and surrender same to City in the same good condition as received,
Meridian City Council Meeting Agenda December 3, 2019 – Page 292 of 296
20 of 22
reasonable wear and tear, act of God, act of nature, or damage by weather excepted.
Franchisee agrees to surrender possession and occupancy of the Franchised Premises
peaceably at the termination of this Agreement and any renewal or extension thereof.
Franchisee shall be responsible for all costs of restoration or repair of the Franchised
Premises necessitated by damage caused by Franchisee’s use under this Agreement.
H. Notices. Communication between the Franchisee Contact and the City Contact
regarding day-to-day matters shall occur via e-mail or telephone. All other notices
required to be given by either of the parties hereto shall be in writing and be deemed
communicated when personally served, or mailed by U.S. mail, postage prepaid.
Notices shall be addressed as follows:
If to Franchisee:
FRANCHISEE NAME
c/o .
Street Address
City, State Zip
If to City:
City of Meridian
Attn: Caleb Hood, Planning Division Mgr.
33 E. Broadway Avenue
Meridian ID 83642
I. No waiver. City’s waiver on one or more occasion of any breach or default of any
term, covenant or condition of this Agreement shall not be construed as a waiver of
any subsequent breach or default of the same or a different term, covenant or
condition, nor shall such waiver operate to prejudice, waive, or affect any right or
remedy City may have under this Agreement with respect to such subsequent default
or breach by Franchisee.
J. No assignment. Franchisee shall not assign, sublet, or transfer its rights under this
Agreement, or any portion thereof, without the express written consent of City.
K. Independent contractor. In all matters pertaining to this Agreement, Franchisee
shall be acting as an independent contractor, and neither Franchisee nor any officer,
employee, contractor, or agent of Franchisee shall be deemed an employee of City.
Franchisee shall have no authority or responsibility to exercise any rights or power
vested in City. The selection and designation of the personnel of City in the
performance of this agreement shall be made by City.
L. Compliance with laws. In performing the scope of services required hereunder, City
and Franchisee shall comply with all applicable laws, ordinances, and codes of
Federal, State, and local governments.
M. Attorney Fees. Should any litigation be commenced between the parties hereto
concerning this Agreement, the prevailing party shall be entitled, in addition to any
other relief as may be granted, to court costs and reasonable attorneys’ fees as
determined by a court of competent jurisdiction. This provision shall be deemed to
be a separate contract between the parties and shall survive any default, termination
or forfeiture of this Agreement.
N. Entire agreement. This Agreement contains the entire agreement of the parties and
supersedes any and all other agreements, leases, or understandings, oral or written,
whether previous to the execution hereof or contemporaneous herewith.
Meridian City Council Meeting Agenda December 3, 2019 – Page 293 of 296
21 of 22
O. Applicable law. This Agreement shall be governed by and construed and enforced in
accordance with the laws of the State of Idaho.
P. Approval required. This Agreement shall not become effective or binding until
approved by both Franchisee and by Meridian City Council.
IN WITNESS WHEREOF, the parties shall cause this Agreement to be executed by
their duly authorized officers to be effective as of the day and year first above written.
FRANCHISEE:
Franchisee Name
__________________________________
Printed Name
Title
CITY OF MERIDIAN: Attest:
BY: ___________________________ ______________________________
Tammy de Weerd, Mayor Chris Johnson, City Clerk
Meridian City Council Meeting Agenda December 3, 2019 – Page 294 of 296
22 of 22
EXHIBIT A
PROPOSAL
Meridian City Council Meeting Agenda December 3, 2019 – Page 295 of 296
EIDIAtN,!
�J
CITY COUNCIL
WORK SESSION AGENDA
December 3, 2019
Agenda Item Number: 5 G
Item Title: Legal Department and Clerk's Office: Discussion Regarding
Timeline for Alcohol Sales License Renewals
Meeting Notes:
C,���- 6 U� ��
I TEM SHEET
C ouncil Agenda I tem - 5.G.
Presenter:
Estimated Time for P resentation: 10
Title of I tem - L egal D epartment and C lerk's Office: Discussion Regarding T imeline for
Alcohol Sales License Renewals
Meridian City Council Meeting Agenda December 3, 2019 – Page 296 of 296