2019-11-19 Work Session
C I T Y C OUNC I L W OR K
SESSI ON A GENDA
C ity C ouncil C hamber s
33 E ast Broadway Avenue
M er idian, I daho
Tuesday, November 19, 2019 at 4:30 P M
1. Roll-C all Attendance
X A nne L ittle R oberts X J oe Borton
X Ty P almer X Treg B ernt
Genesis Milam X L uke Cavener
X Mayor Tammy de Weerd
2. Adoption of Agenda – Adopted as Noted Below
3. C onsent Agenda [Action I tem] – Approved as Noted (See 3-M)
A. Approve M inutes of November 6, 2019 C ity Council Work S ession
B. Approve M inutes of November 6, 2019 C ity Council Regular
M eeting
C. F inal Order for Entr ata F arms No. 2 (H-2019-0113) by F I G Village at
P arkside, LLC , L ocated at 3882 W. F ranklin Rd.
D. F inal Order for Razzberry P oint Villas (H-2019-0114) by Integrity
P artner s, LLC , L ocated at 1434 and 1492 E. S tar D r.
E. F inal Order for S helburne E ast No. 1 (H-2019-0077) by S helburne
P roperties, LLC , L ocated at 4080, 4115, and 205 E . B ott L n.
F. F inal Order for S helburne E ast No. 2 (H-2019-0078) by S helburne
P roperties, LLC , L ocated at 4115 E. B ott L n.
G. F inal Order for S helburne E ast No. 3 (H-2019-0079) by S helburne
P roperties, LLC , L ocated at 4330 and 4301 E. B ott L n.
H. F indings of F act, C onclusions of L aw for Ten M ile Plaza (H-2019-
0102) by Huston-B ugatsch Architects, L ocated at 3110 W. Quintale
D r.
I. D evelopment Agr eement (H-2019-0060) for C r eamline P ark with
Adler AB O wner I V, LLC (O wner /D eveloper ), located at 48 & 71
N.W. 13th P L and 1220 & 1480 W. F r anklin Rd
J. P rofessional S ervices Agreement F or F abrication And Installation
O f M eridian F ir e S tation No. 6 Ar twor k
K. S tipulation to Resolve P r otest and Withdr awal of P r otest by
S ettlers Irrigation District Regarding K eith B ird L egacy P ark
L. Approval of Awar d of Bid and C onstruction C ontract to Gr eat
F loors for the F ir e S tations 1-3 F looring Replacement P roject for a
Not-To-E xceed Amount of $115,980.00
M. M emorandum of Agreement - Civic Block D evelopment P roposal
between the City of M er idian, M eridian D evelopment C orporation
and G alena O ppor tunity F und - Vacated from the Agenda
N. Approval of Purchase O rder for 95 Replacement B ody C ameras
and 13 docks, plus L icensing and Auto Tagging to Axon E nter prise
Inc. for the Not-to-E xceed amount of $90,352.00 for F Y 20.
O. Approval of Purchase O rder #20-0120 for F ire Appar atus Repair
and M aintenance to S tar F ir e D istrict M aintenance D ivision for the
Not-to-E xceed amount of $100,000.00.
P. Resolution 19-2176: A Resolution Of T he M ayor And T he City
Council O f T he C ity O f M er idian Reappointing D onna Lusignan To
S eat 4 And J osh E var ts To S eat 5 O f T he M eridian Historic
P reser vation C ommission; And P roviding An E ffective D ate.
Q. AP Invoices for P ayment - 11/15/19 - $72,638.59
R. AP Invoices for P ayment - 11/21/19 - $4,112,047.34
S. Amended F indings of F act, Conclusions of L aw for M illbrae
S ubdivision (H-2019-0066) by WHI P acific, L ocated at 4888 and
4920 W. C herry L n.
4. Items M oved F rom the C onsent Agenda
5. D epar tment / C ommission Repor ts
A. F ir e D epar tment Annual Update
B. Community D evelopment: Budget Amendment in the Amount of
$25,000 for M eridian D evelopment Incentive - Verified Fir st [Action
Item] - Approved
C. Community D evelopment: Public Works: B udget Amendment in the Amount
of $257,778 for Ada County Highway District Utility Improvements
on Meridian Road from Cherry Ln. to Ustick Rd. [Action Item] -
Approved
D. P olice D epar tment: B udget Amendment in the Amount of $4,250 for
Required M atch of O ffice of Highway S afety M ini-G r ant to F und
E ducation and Advertising for New Hands-F ree O r dinance [Action
Item] - Approved
Meeting Adjourned at 5:23 pm
Meridian City Council Work Session November 19, 2019.
A Meeting of the Meridian City Council was called to order at 4:30 p.m., Tuesday,
November 19, 2019, by Mayor Tammy de Weerd.
Members Present: Tammy de Weerd, Joe Borton, Luke Cavener, Ty Palmer, Anne Little
Roberts and Treg Bernt.
Members Absent: Genesis Milam.
Also Present: Chris Johnson, Bill Nary, Kyle Radek, Berle Stokes, Mark Niemeyer, Joe
Bongiorno and Dean Willis.
Item 1: Roll-call Attendance:
Roll Call.
A. Meridian City Council
X__ Anne Little Roberts X_ _ _Joe Borton
X__ Ty Palmer X__ Treg Bernt
______Genesis Milam __X___Lucas Cavener
__X__ Mayor Tammy de Weerd
De Weerd: Okay. Welcome to our City Council Work Session. Thank you for joining us.
For the record it is Tuesday, November 19th. It's 4:30. We will start with roll call.
Item 2: Adoption of Agenda
De Weerd: Item 2 is adoption of the agenda.
Borton: Hey, Madam Mayor?
De Weerd: Hey, Mr. Borton.
Borton: I move we adopt the agenda -- no. Hang on. Item 3-M of the Consent Agenda
is -- has been removed by Mr. Nary and with that change I move we adopt the agenda.
Cavener: Second.
De Weerd: I have a motion and a second to adopt the agenda as changed All those in
favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 3: Consent Agenda [Action Item] — Approved as Noted (See 3-M)
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A. Approve Minutes of November 6, 2019 City Council Work
Session
B. Approve Minutes of November 6, 2019 City Council Regular
Meeting
C. Final Order for Entrata Farms No. 2 (H-2019-0113) by FIG Village
at Parkside, LLC, Located at 3882 W. Franklin Rd.
D. Final Order for Razzberry Point Villas (H-2019-0114) by Integrity
Partners, LLC, Located at 1434 and 1492 E. Star Dr.
E. Final Order for Shelburne East No. 1 (H-2019-0077) by Shelburne
Properties, LLC, Located at 4080, 4115, and 205 E. Bott Ln.
F. Final Order for Shelburne East No. 2 (H-2019-0078) by Shelburne
Properties, LLC, Located at 4115 E. Bott Ln.
G. Final Order for Shelburne East No. 3 (H-2019-0079) by Shelburne
Properties, LLC, Located at 4330 and 4301 E. Bott Ln.
H. Findings of Fact, Conclusions of Law for Ten Mile Plaza (H-2019-
0102) by Huston-Bugatsch Architects, Located at 3110 W.
Quintale Dr.
I. Development Agreement (H-2019-0060) for Creamline Park with
Adler AB Owner IV, LLC (Owner/Developer), located at 48 & 71
N. W. 13th PL and 1220 & 1480 W. Franklin Rd
J. Professional Services Agreement For Fabrication And
Installation Of Meridian Fire Station No. 6 Artwork
K. Stipulation to Resolve Protest and Withdrawal of Protest by
Settlers Irrigation District Regarding Keith Bird Legacy Park
L. Approval of Award of Bid and Construction Contract to Great
Floors for the Fire Stations 1- 3 Flooring Replacement Project
for a Not-To -Exceed Amount of $115,980.00
N. Approval of Purchase Order for 95 Replacement Body Cameras
and 13 docks, plus Licensing and Auto Tagging to Axon
Enterprise Inc. for the Not-to-Exceed amount of $90,352.00 for
FY-20.
O. Approval of Purchase Order #20-0120 for Fire Apparatus Repair
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and Maintenance to Star Fire District Maintenance Division for
the Not-to-Exceed amount of $100,000.00.
P. Resolution 19-2176: A Resolution Of The Mayor And The City
Council Of The City Of Meridian Reappointing Donna Lusignan
To Seat 4 And Josh Evarts To Seat 5 Of The Meridian Historic
Preservation Commission; And Providing An Effective Date.
Q. AP Invoices for Payment - 11115119 - $72,638.59
R. AP Invoices for Payment - 11121119 - $4,112,047.34
S. Amended Findings of Fact, Conclusions of Law for Millbrae
Subdivision (H-2019-0066) by WHI Pacific, Located at 4888 and
4920 W. Cherry Ln.
De Weerd: Item 3 is our Consent Agenda.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Move we approve the Consent Agenda as amended. For the Mayor to sign and
Clerk to attest.
Cavener: Second.
De Weerd: I have a motion and a second to approve the Consent Agenda. If there is no
discussion, Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
Item 4: Items Moved From the Consent Agenda
De Weerd: There were no items moved from the Consent Agenda.
Item 5: Department/Commission Reports
A. Fire Department Annual Update
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De Weerd: So, we will jump right into Department Reports and start with the Fire
Department's annual report update and welcome the chief to the podium.
Niemeyer: Mayor, Council, good afternoon. I'm a little bit disappointed. I thought all the
chairs were for us, but I do want to welcome the Boy Scouts. So, glad you're here. With
that we will jump into our 2019 annual report, a look back and a look ahead. And Chris
showed me how to work this thing. There we go. So, to start off with I want to introduce
two new members to our team. The first would be J.D. Hendrick. He has already gotten
a nickname, so I'm happy to share those with you after this for a small fee, but I didn't put
them on here. He did accept the position of EMS division chief. J.D., you want to wave
and say hello. This was a position that you as Council approved in our FY-20 budget.
We are excited to have J.D. on board. As I explained to our -- our crews when I
announced his acceptance, probably one of the best interviews in ten years I have ever
heard. J.D. came well prepared and he's got a great vision for EMS. He's ready to rock.
So, we are excited to have him on board. He began October 21 st. Some of those initial
priorities that J.D. is going to be focusing on -- one is engaging with our local assisted
living facilities here in Meridian. Our call volume has kind of gone up to those facilities.
We are looking forward to J.D. going out, engaging with those -- those business owners,
those assisted living facilities, to see if we can help educate and work together on
decreasing call volume of those facilities. We are excited about that. Rescue Task Force,
I will speak to this a little bit later, but this is something now, unfortunately, that the Fire
Department and EMS personnel are involved in with active shooters. J .D. is going to
head up our Rescue Task Force training and, then, also continue our great EMS
department training, amongst the other day-to-day stuff that he is doing every day. We
also kind of last minute just a recent hire collectively with the Police Department. I think
you all know Stephany Galbreaith is our public safety PIO. She's loving the Fire
Department. That's all I'm going to say. I won't rib the Police Department anything more
than that. But we are happy to have Stephan y on board. Much needed. Thank you.
Look at operations. This would be January 1st year to date. We -- we look at data as far
as performance in a calendar year, not a fiscal year. That matches our dispatch center.
That's when they start their data and that's how we analyze it. So, if we look at January
1st to today and we look at our emergent critical responses -- and those are defined as
things like structure fires, cardiac arrest, stroke, heart attacks, extrication calls from car
wrecks, we have had 629 critical responses year to date. Out of those -- and if you look
at our chute time -- chute time, again, is defined as the time the bells go off in the station
until the time we roll out the door. That for us is a big performance indicator of how
receptive we are to the community and how quickly we respond to their needs. Our
average right now is a minute four and our goal is a minute thirty. Our crews are doing
an outstanding job getting the bell and getting out and so we are very proud of them for
that. Our travel time goal to those 629 critical responses is four minutes and 37 seconds.
That's our average. Our goal is five minutes or less. So, again, we are meeting our goal
there. Very proud of that. If you look across all responses year to date, that would be our
critical responses, our emergent responses and, then, our non-emergency responses.
Right now we are at 5,051 total responses. I did this three times, because it struck me
odd, but our chute time for all responses is a minute four. We ran that data set three
different times and came up with the same answer. So, again, that is a testament to our
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crews and their responsiveness to our community. The travel time average for all
responses is five minutes and two seconds.
De Weerd: Chief, is that an average? So, are all your stations hitting that same time?
Niemeyer: That's -- that's an average across all --
De Weerd: I know. But do you look at that? Do you see a difference between stations?
Niemeyer: We do. There is some variable station to station, depending on the crew
configuration, whether they have a truck, an engine, what their apparatus are. We see
some variable. We report that every month. Our battalion chiefs -- quarterly. I'm sorry.
Every quarter to our battalion chiefs, so they can see the performance of their stations
and their shift.
De Weerd: Cool. Thanks.
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: Kind of a nerdy question, but you could share data per station. Can you also
share the median time per station?
Niemeyer: The median time.
Borton: As opposed to the average.
Niemeyer: We haven't pulled medians that -- this is where the Mayor and I have had
these conversations. The fire service is a little bit unique in that in our data set and
performance across the nation we also looked at what's called a fractal response time
and, really, that's saying how often do we hit this goal 90 percent of the time, 80 percent
of the time, 70 percent of the time. We can capture that data. We have never looked at
it from a mean perspective, taking in standard deviations and -- on both ends. But we do
look at fractals and we also gauge that internally.
Borton: You probably could though, you just haven't --
Niemeyer: I'm sure we could.
Borton: Yeah.
Niemeyer: Numbers.
Borton: Okay.
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Niemeyer: Yeah.
Borton: Okay. Thanks.
Niemeyer: So, a couple of other interesting graphs when it comes to operations and this
one surprised me a little bit on the left and that's days of the week and calls for service .
Typically in the fire department you will see a very low day and a very high day. We are
pretty standard across the board that -- that Sunday low from a statistical standpoint, a
data standpoint, is not enough to cause us to really open our eyes. So, across the board
Sunday through Saturday we are fairly consistent in the amount of calls we are going on.
If you look at the right side of the graph , this is very common in public safety. We ramp
up about 7:00 o'clock in the morning. That's when everybody's going to work. Throughout
the day we stay fairly consistent and, then, you see a pretty large spike at 5:00 o'clock at
night. That's everybody going home from work and you can see that is higher than the
7:00 o'clock. People want to get home. They are a little bit more impatient. That's what
we attribute that to. They come back, they eat dinner about 6:00 o'clock in the evening
and, then, you see us go up again and kind of spike again at 8 :00 p.m. Truly what we
have captured in that is a lot of folks go home, they eat dinner, and, then, they have
medical emergencies after dinner and that's why you see that spike up about -- around
8:00 o'clock at night. We start to ramp down -- you can see that graph go from left to right
down to midnight. You can see our low point throughout th at 24 hour shift as far as time
of day is 4:00 o'clock in the morning. That's our lowest point. It makes sense to me. But
we are still running calls at 4:00. On our prevention division, we have had 1,052 initial
building inspections year to date. If you bring in our re-inspections, our complaint
inspections, and even the firework inspections, the total is 2,908 total inspections by our
prevention division. With those we found 1,410 violations. The most common being
extinguisher maintenance and exit sign lighting not working. We have resolved 1 ,323 of
those. A lot of the ones that were still unresolved are fairly recent that our prevention
division is working through. Something that was very interesting for me -- we have been
paying attention to this. This year to date we have had 131 plan reviews for solar panel
installs on roofs. That's something -- solar has been around a long time, but our
homeowners are starting to catch on, they are putting a lot of solar up on the roof to help
with those energy costs. For us operationally what we looked at -- that presents a little
bit of challenge. There are times when our truck company needs to go to the roof to cut
a ventilation hole to let that fire and that heat, that smoke dissipate. So, having solar
panels on a roof has been interesting. We have been working through that operationally
with our crews. They are aware of them. They know how to mitigate them. Now we
actually just had a fire -- Joe, help me out. About three weeks ago, I believe, where we
had solar panels on the roof and we -- we worked through it.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Like how? You just like cut the panels or --
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Niemeyer: Yeah. We do. Yeah. We work with the solar manufacturers, the installers, to
know how to cut those, how the power runs through those. We make sure that they put
those just on one side of the roof if we can and only in a certain square footage , a pattern,
so we still have access to the roof. But something new to us.
De Weerd: So, chief, you work with the fire -- or with the building department as they get
permits on placement?
Niemeyer: I believe the answer is yes and I'm sure that Deputy Chief Bongiorno can
answer that.
Bongiorno: Madam Mayor, yes, we do. We are part of the workflow for solar panel
installations. So, they will go through the building department and I'm in the approval
chain for them and I review the plans to make sure that their panels are installed per the
fire code.
De Weerd: Thank you.
Niemeyer: Also in prevention, Council, you're aware of Compliance Engine. That's a
vendor that we work with specifically tracking inspection and maintenance of sprinkler
systems, cooking hood systems, fire pumps, fire alarms. We just recently updated that
agreement with Compliance Engine. For us it's a zero cost agreement. What happens
is these folks go out and they do the inspection, they report to Compliance Engine, there
is a cost to the -- the business. We updated that here recently. But we have had that
agreement with Compliance Engine since 2015. The goal was to improve compliance
with regards to maintenance and repair of these systems. Today we have had 1 ,969
submitted reports through Compliance Engine. I'm happy to say we are 93 percent
compliant, which that -- what that means is the reports that have come in everything has
been in compliance with the maintenance and inspection of those. If you compare that
against 2016, one year after we started this, we were 78 percent compliant. So, what
that means for us -- if these systems are working properly, quite honestly, it means less
calls in the future for us. We are very happy with that. We do have a seven percent
efficiency rate right now. That's a total of 138 reports submitted that are deficient. That's
where our inspectors come in. They go out and visit the facility and work with that
business owner to make sure we get up to compliance with those systems . And that is
part of the cost recovery. I know Councilman Cavener -- had a lot of conversations about
cost recovery. What does that look like. With the newest agreement with Compliance
Engine the fire department, based on the work we do, with especially Chief Bongiorno
managing this -- this program and, then, our inspectors also going out to do the re-
inspections, cost recovery year-to-date has been about 5,000 dollars. And, then, lastly,
our prevention division, 40 fires have been investigated. Our fire inspectors also are
cross-disciplined in fire investigations and so we have gone out and investigated 40 fires.
Our public education department -- they are not busy. Car seat inspections. We have
had 167 car seat inspections year-to-date. Of those inspections we found 23 car seats
that were not serviceable. Meaning they were unsafe. We have a grant program where
a grant funds us to provide car seats when we find this. So , year-to-date we have
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provided 23 car seats to those that came through and found that their car seats were
unsafe. A story to that that happened this year. Folks came through, they were on their
way to Mountain Home, they got a car seat inspection done. On their way to Mountain
Home they rolled their car. That infant was safe. So, that tells me that it's worth it -- worth
the time. Hands-only CPR classes. We have done 33 hands-only CPR classes, resulting
in 2,166 -- 2,160 folks going through the hands-only CPR. We have had 331 safety
classes. These are really our school education programs. That resulted in 27,230 little
ones and adults going through those classes. I don't know who has the clicker for those,
but somebody's clicking. We have visited 554 homes for smoke alarm problems. And ,
then, we have had 15 CPR first aid certification classes, in which 200 folks have been
certified. These are typically people that work in daycares, child cares, lifeguards, et
cetera. It's a lot. But beyond the numbers, the challenge that we have with prevention
-- I have always been a prevention advocate. But the ch allenge is pulling numbers and
data. We typically think -- think of things in reporting the data. The challenge with this is
we don't know how many fires we have prevented. We don't know how many falls we
have prevented. We don't know that. But we do have stories and I will tell two stories
that we had happen this year. We had one student attend a safety class at school, learned
about smoke detectors and how to evacuate a home. That student went home, talked to
his mother and said we need to make sure our smoke alarms are working. So, they did
that and a few weeks later they had a fire. Not only did the smoke alarms wake the family,
but this student actually helped evacuate the mom and the grandmother from the home ,
because he knew what to do. Another really cool story, something that our pub ed division
does. It's called a 911 simulator. So, they actually go out to the schools and they simulate
a 911 call and they teach kids how to call 911. How to stay calm. Again, a student
attended one of those. Later one of his best friends had a very serious medical problem .
He called 911. We got there. We did our thing. Firefighters are talking to this kid and
said, man, I can't believe you did that and he said it was a breeze. I learned this at school.
That's cool stuff. That's the stories we can tell about fire prevention that the numbers
maybe don't show. Very happy with that. Also looking at our performance , something
that's very important to us that we have been doing for several years now, is citizen
feedback. I have mentioned this before to you as Council. We have a survey function
that we do to get feedback from our citizens. On the left there that's on our homepage of
the website they can actually go and click the survey link and that takes them to the right
side where they can fill out an operations survey, a prevention survey, a public education
survey. Oftentimes in those surveys I see great comments coming through and this one
that I haven't read actually came through today. Unsure of the exact date, but,
unfortunately, the Meridian Fire Department has been out to my home many times over
the past four years, as I have an elderly father -- elderly and ill father. They have always
been courteous, respectful, and extremely helpful. That's the kind of feedback we are
looking for as far as our department. If you look at the ratings that we have received over
the last year, 151 operation surveys received, one hundred percent of those met the
expectations of the community, 81 percent of those exceeded. In our prevention
inspections we received 58 surveys to date. One hundred percent met the expectations
and 77 percent exceeded. And in our public education division we receive d 71 surveys,
one hundred percent of those met the expectation and 83 percent exceeded. All I can
say is we have tremendous men and women in the Fire Department. I'm very proud of
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those numbers, because, quite honestly, they are some of the most important numbers
we can look at. I also want to mention real quick -- not only for Council, but for the
community and those maybe watching. We have a tremendous outreach that we do, both
through our website and through our Facebook page . We keep this very fresh. We keep
it updated. Our Facebook page I think is second to none in the fire service anyway in
Idaho. I don't know how to compare it to other departments in the city. I know that's a --
maybe a challenge that I'm throwing out there. But Judy and Christie do a tremendous
job keeping these updated and I think for Council, for those of you that thought you could
dance, you might want to go back to our Facebook page to check out Sparky. I'm just
saying he offers lessons part time. So, if you need those let me know. Fire Station 6
update. I know Chief Butterfield's done a great job of getting you monthly updates with
Fire Station 6. Went by there yesterday. It's looking great. Currently we are under budget
and we are ahead of schedule. We hope to keep it that way. So , our possible grand
opening is going to be pushed to late February or early March if things continue the way
they are. We have talked about the components of this fire station, how it differs from our
other fire stations. We are -- we are incorporating clean station standards, hard surface
floors, isolated turnout rooms. That will be the way we go moving forward. And Station
6 design, that will be the future as we move forward as well. The outside might change a
little bit, depending on where we put the next station, but certainly the interior -- we have
a great plan and we anticipate using that in the future, the fire station designs, hopefully,
to reduce a little bit of cost in that design phase. City strategic plan. The Fire
Department's currently engaged in two tactics within 4.A.1 of the city's strategic plan.
That entire 4.A.1 was looking at the environmental threats our city faces and, then, doing
a THIRA. Target -- Target Hazard Identification Risk Assessment. And so we look at that.
We worked with every department in the city to look at how they would view an
environmental or natural disaster and how they would mitigate that. So , our tactic seven
is to create an annual review and performance of systems and programs and, then, tactic
eight is to use that review for an annual update to you as Council. This probably explains
it a little bit better. These are two examples. The left side is the Fire Department. The
right side is the Parks Department. We also did IT, Public Works, and the Police
Department. We asked them to identify those risks. That's the first column is the item
column. How often it would happen. That's the frequency column. The risk priority, is it
high risk, medium risk, or low risk. And, then, the last column is do you currently have
that issue fully mitigated or not. And so part of our review will be working with departments
that said we don't yet have this fully mitigated , to work towards getting it fully mitigated.
There may be areas that we can't fully mitigate and have to rely on others to help us
through that. That is really what a THIRA is. And so that will be the update that we provide
to Council every year on where we are at with regards to the natural and environmental
risks. Our EMS JPA access, Ada County City Emergency Services System, not to be
confused with ACEM. I know they are very similar. ACEM is the emergency management
agreement we have with Ada county. ACCESS is our EMS system that we started years
ago. Want to provide some highlights of the annual report that we did present to the JPA
board last month, of which Mayor Tammy sits on and attended and heard the report. Our
Meridian cost share as part of that agreement is 33,500 dollars. That includes cost for
medical direction, which is a stadium F bureau mandate. QAQI, Quality Assurance
Quality Improvement review of our -- of our reporting, which is, again, a state mandate.
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Disposable medical supplies, those are the soft goods that we use on medical calls. Our
RMS system is our database that we use to report fires and EMS incidents into. Again
that's both a state requirement, as well as a federal requirement. And, then, it also helps
pay for one paramedic or advanced life support shared training position. All of these
things we would be doing on our own if we were not part of the EMS system and on our
own those costs would be roughly in today's dollars 259,000 dollars. So, through this
cooperative agreement and -- and collaboration we have saved ourselves roughly
225,000 dollars -- today's dollars. Some additional highlights. There was a joint RFP for
cardiac monitors and AEDs done this year. We are now going to be s tandard with the
use of our cardiac monitors and AEDs throughout the EMS system of Ada county. That
RFP was done in partnership with all the agencies. J.D. Hendricks sat on that committee
for our Fire Department. it was reviewed by our legal and our -- our purchasing. The end
result is we are going to not only be standardized , but collectively we saved ourselves
about 7,500 dollars on the cost of a cardiac monitor by doing it together and doing joint
purchasing. So, purchasing in bulk matters. And we have come to realize that. We also
did a joint Homeland Security grant for active shooter equipment. I mentioned active
shooter earlier. It's sad to say that we are a part of that now, but we are -- but if we are
going to play in that arena we want to make sure our folks are safe and they are equipped
with the right tools. So, that included ballistic vests. It also included tactical medical
equipment that when we team up with the police department and make entry into what
they call the warm zone, we are fully prepared. Our portion of that grant for Meridian was
9,485 dollars through the Department of Homeland Security. Pulse Point engagement. I
have talked about Pulse Point before. That's up eight percent. And, then, looking at our
total incidents last year in -- in Meridian, 9,159 total incidents in Meridian, we responded
as we reported in our annual report to 6,873 of those, which means 3,286, roughly, were
handled by an ambulance only. Part of what we did when we put this together was said
as a system what are we responding to and are we sending the right resource. Oftentimes
our Fire Department was responding to noncritical calls that simply needed an ambulance
transport. These are places like care facilities, urgent cares, homes where they are going
to an appointment and all they need is an ambulance ride, they don't need a fire engine
to respond and show up. So, we believe we found efficiencies by working under this
system and eliminating some unnecessary responses. Another update -- our working out
of class program. This was something that we agreed to in the last collective labor
agreement. It's part of the 2018-20 CLA. Again, this is a voluntary program as we
discussed when we went through negotiations . We want to provide an update on that.
Currently we have one working out of class captain , who recently achieved that and we
have one working out of class battalion chief that's on A shift, Chief Campbell's shift. That
working out of class battalion chief covered seven shifts or 168 hours. If you look at that
monetarily, you could say we saved 7,980 dollars. I put that in quotations. You have all
sat in our boardroom, you have seen the staffing and how it plays out, so when you move
folks up you know eventually we have a hole to fill. But the coverage of that in overtime
would have been 7,980 dollars. We do have five engineers that have task books out that
are planning to take their working out of class captain's test in December, so that will add
to that list. And, then, we also have several engineers task books that are going to be
started in the near future. Along with that we had a recent completion of the full engineer
development program. Part of the requirement under the collective labor agreement that
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we will have eight more people eligible. So, the program was a little slow to start, but it's
gaining traction and doing well. We are very happy with this program. A couple of areas
that were involved directly with the city and City Hall. One is our fire warden program.
Two people from each department were volun-told they were going to be part of this and
as part of that you get this really good looking lime green vest , you get a clipboard, you
get a pen and a flashlight.
De Weerd: People fight for the position.
Niemeyer: They did. They fought for it. I had all kinds of people knocking down my door
to come and be a part of it. Those two fire wardens are responsible to make sure the
safe evacuation in the event of a fire alarm here at City Hall. Water-wastewater have their
own plan in place. Parks maintenance has their own plan in place. So , we have gone
through the education process. Those fire wardens have communicated with all their
departments on where they go in the event of a fire alarm. So, if you happen to be visiting
one of the departments when the fire alarm goes off , there will be a fire warden in that
really nice green bright vest that will be telling you where to go once you get outside. Our
next step in that is to drill it or exercise it to see how we do. I just can't tell you when.
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Mr. Cavener. Council fire warden.
Cavener: Madam Mayor --
De Weerd: Yeah, we need one during this --
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: For clarification, I get a vest and a flashlight?
Niemeyer: And a clip board and a pen and a flashlight. That's a great deal.
Cavener: A future action item. Madam Mayor, Council President Borton, happy to serve
in that role.
Niemeyer: The other -- the other area that we are heavily involved in is snow crisis
planning. We got rid of the term Snowmageddon. We figured it had run its course. Knock
on wood, cross our fingers we don't have that again. But we could have a snow crisis.
This is beyond the day-to-day snow that we might get throughout the wintertime . In the
event we get a large snow we do have a plan ready to be deployed. We have the folks
ready and lined up to be a part of that leadership team that will make that happen. If
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you're interested and if we do get it going, the command post or the command center is
in fire admin, so you will see a lot of bodies in there making things happen. Fire
Department FY-20 tactical work plan. We have moved away from long term strategic
plans and gone to 12 month tactical work plans. We find in the Fire Department this works
far better for us across the entire department as far as an understanding. We developed
our priorities over three work sessions. The overarching priority for FY-20 is to make sure
the things we are doing, the things we started are working and are institutionalized.
Sometimes in business and we are a department unlike -- or like every other, you move
fast enough and you may start something and move on to the next thing . We want to
make sure we look back and -- at those programs and initiatives that we are working on
that they are institutionalize. That encompasses 17 tactical priorities. I want to thank IT
and Public Works. IT developed this tactical planning database where we can track our
progress on those. You will see it's very similar to our city strategic plan and Public Works
had developed a database like this. So, we want to thank both those departments for
their help. Future fire station locations. Looking forward. I get this question a lot. When
is the right time? When is the next one? How far into the future we are going to do X, Y
and Z and it's -- it's pretty tough to produce, but in the conversation I had with Council
President Borton said if all things were equal, what's ideally your best time to build a fire
station. I said every five years. And the reason I said that is that building a fire station
and everything that goes into it from ordering the fire engine, hiring the staff, doing the
promotional process is a three year process in and of itself. Another two years would be
ideal to allow our existing people time to devel op in their role and get ready for the next
one. It's part of that -- that succession planning. We don't like being in crisis build. So,
for us about every five years would be the ideal time to build a fire station. With that
Station 7, using current data and current projections, it looks like Station 7 will be in the
northwest corner of Meridian as that builds out with Owyhee high School, some of the
developments there, along with the Chinden expansions. Station 8 is south Meridian.
We have the land locked up for that. That ties in with the 77 acre regional park. We are
working very closely with the Parks Department on that, how to get those roadways built
out and get ready for that station to go in. And, then, Station One relocation at some point
will be a conversation. Station One is in a pretty dangerous spot right now on Franklin
Road. We have a number of safety concerns with that and it's slowing our -- our times
out a little bit. So, those are the next three. Station 9 and 10. As this Council knows, our
rural district is a great partner to the Fire Department. They typically go out and procure
land ahead of anything that we think about as far as building. Station 9 and 10 will be in
their purview down the road to find land for those . Those will be in the southwest corner
of Meridian, especially as we grow out out there it's pretty -- pretty bare right now, but it's
going to grow, like everything else. And, then, looking way forward -- and this definitely
could and will change over time. We anticipate 11 to 12 fire stations will be full build out.
We say that, because we have two areas looking at GIS, working with Dave Tiede, Matt
Hoffman and his group up there. There are two areas that we simply cannot hit in fiv e
minutes no matter how hard we try. One is Eagle and Fairview, right around The Village.
The other one, believe it or not, is Meridian and Cherry Lane. Those are two areas that
we simply can't hit in five minutes. So, if that becomes acceptable to us we won't need
stations in those areas, but something to look forward to.
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Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: Why can't you get to those? Just traffic?
Niemeyer: Just traffic. The biggest piece -- if you just look at road miles you would say
we should be able to get there in five minutes from either Station One or Station 3, but as
we look at traffic those are the heavily -- heavily trafficked areas in our city and it's just
really tough to get there.
Bernt: There is -- follow up? There is some property over there, like Cherry Lane and
Meridian, but where would -- I don't -- I'm trying to think like over there by The Village
where we --
Niemeyer: Yeah. We are working pretty close with Con-Dev, so as -- as plans come in
for new development, at least we put it as a placeholder that in this area we may need
some land and so they are going to be paying attention to that as well. Yeah. Some
upcoming needs as well that we will come back to you with. We have been watching our
battalion chief workload for about 18 months now. As you know we have three battalion
chiefs. Prior to our one working out of class battalion chief they were backfilling for each
other. For us that becomes a safety concern. It's also become a -- kind of a work-life
balance concern. In a year's worth of data from October 1 of '18 to October 1 of '19 they
have worked an additional 1,197 hours collectively. It's a lot of hours. And, then, when
you work that many extra hours the burnout starts to happen and safety issues come into
play. We did not bring this up during the FY-20 budget discussions. The main reason for
that was we didn't have qualified folks to -- to promote up to those positions. We do have
a test coming up in April of this year, so we will keep you updated, but I did want to bring
it to your attention as part of our update. This is a current challenge for us and probably
a future need that we will have to discuss. And, then, lastly, Squad 31. I know this has
been around a while. It used to be called the ARV program, for Councilman Cavener and
the Mayor. Squad 31 is something that we are continually evaluating. The reason that
we are evaluating -- the reason we even thought of it in the first place is to improve Station
One's reliability. We talked about response times. Well, part of response times is how
reliable is our current station. Meaning how often out of Station One and Truck 31 or
Engine 31 handle a call within that area. Prior to Engine 36 going online our reliability
was 68 percent. We like to keep it above 80, so we can make sure we are getting the
calls in the right amount of time. With -- with Engine 36 being housed out of Station One,
responding from Station One, it's given us a chance to look at how would that look, what
would it do to our performance, would it improve it and that's gone up a little over 80
percent. So, it is a marked improvement. The squad is different from just adding another
fire engine. That's historically what's been done in the Fire Department. We had another
fire engine to a station. Squad is a two person apparatus. It costs -- new -- a new engine
costs 560,000 dollars today. A squad we are looking at maybe 300 to 320 thousand
dollars. Two people, as opposed to three. We just got done, ironically, completing an all
day session of priority based budgeting where we had consultants coming in and talking
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about what it is and how you, then, go to the next steps. One of the consultants was from
Albuquerque, New Mexico. Is a financial analyst I believe her title was and as she was
presenting priority based budgeting she used the example of squads in Albuquerque to
help still provide great service to the community, but at a slightly lesser cost than you
would typically do. So, this is a conversation that we will continue. We do have a
committee working on the fine details of this. Seven members from the line, along with
Chiefs Butterfield, Winkler and Hendrick. So, we might be bringing that back to you at
some point in the future. And with that I would say overall the mantra in the Fire
Department -- and I can speak on 91 -- on behalf of 91 employees we have, it's an honor
to serve and it's a pleasure to serve and we understand we are a service and we do it
really well. So, with that I would take any questions.
De Weerd: Thank you, chief. Council, any questions?
Little Roberts: Madam Mayor?
De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor and chief, no questions, just amazingly job well done and I
have had the pleasure of being out a little more often in this last year to trainings and,
then, a ride along and just never ceases to amaze me the customer service that we
provide our citizens. But I am happy to hear that you are going to be checking into the
assisted living issue, because when I was out with Chief Rountree our second call was
-- we happened to be the closest to -- assisted living and so got to see how it could
potentially be handled without a full engine.
Niemeyer: Ye ah. Absolutely.
Little Roberts: So, job well done to your entire team.
Niemeyer: Thank you.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Chief, a presentation I wish we had a full room for. I think it's important for
citizens to hear this and you and your team at all levels just do a great job of being
ambassadors of our community. My question -- it kind of goes back to -- in your first slide
really kind of talking about responses and I'm just curious -- appreciate you sharing the
-- the global number or the annual number of responses. Is that a sharp increase , slight
decrease, flat in terms of -- of years past? I mean are we seeing more calls for critical
service in Meridian or is it kind of in line with where you project them to be?
Niemeyer: Our data is very consistent, about eight percent growth in call volume every
year over the last five years. Ironically, if you look at the population increase, it's right
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about in the ballpark of our population increase as I looked at those numbers. So, call
volume increase tends to correlate to population increase for us.
Cavener: Appreciate it. Thank you.
De Weerd: Any further questions?
Borton: Madam Mayor?
De Weerd: Mr. Borton.
Borton: One quick one. The concept of -- you stated relocation of Station One. For a
future discussion. How -- how does that occur with the training tower behind it?
Niemeyer: Yeah. We are analyzing all of that. Ideally one option, among many that we
can explore, would be to keep that station and maintain it as a logistics center. One of
our challenges as we grow is with the reserve apparatus that we have -- that we have to
have, where do you house those, and where do you house them where we can maintain
them, maintain the equipment on them. With Chief Winkler he would love to see us keep
Fire Station One to house those reserve apparatus, so that he could keep a little bit of
control over making sure they are ready to go and certainly we would maintain the tower.
That -- that training tower is vital to our operation and our training.
Borton: When we get to that -- Madam Mayor, when we get to that part of the discussion,
whenever that occurs, it doesn't seem like relocation is maybe the right way to phrase it,
right? It's really not relocating Station One, but you're still utilizing that property --
Niemeyer: Yeah.
Borton: It's not --
Niemeyer: Absolutely.
Borton: -- one for one. Okay.
De Weerd: Well -- and I think Fire Station One is a backup to the emergency center at
Barrister.
Niemeyer: Not to Barrister. It's -- it's our city's specific emergency coordination center.
Should we have a very specific Meridian event. The EOC at Barrister -- the backup to
that is actually over at State Com over at ISP.
Borton: Madam Mayor. One other question to the squad reference, kind of ARV part two.
Did some part of that analysis presume that -- that by facilitating multiple units to be
deployed from a single station for different purposes that that lowers the need for -- either
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delays the need for future stations or allows future stations to be spread out further and
are you able to capture with some big assumptions --
Niemeyer: Yeah.
Borton: -- potential long-term cost savings that --
Niemeyer: I think that's part of the analysis. We certainly talk about that and as you all
know the truck is housed out of Station One and the unique challenge with the truck -- it
doesn't just go to calls within that district, it goes to calls in the entire city. So, looking at
it, as the truck calls increase how does that affect, then, the secondary unit in taking those
calls away from the truck if you will and how do we look at it long term. I think -- I believe
-- and the next administration may differ, but I believe that a squad implementation to
augment services long term as we look at how we deploy and how we build our stations
is a good idea, because I think it can slightly delay the need for future fire stations if we
have those more nimble resources on the road to go meet the demand. So, that the
answer anecdotally is yes, but we want some data and some analysis to prove that with
regards to your question about delays.
Borton: Sure. I think that would be really helpful, because it -- if, you know, Station X is
-- is presumed to be needed because we can't get to that area within an acceptable time,
the addition of an ARV squad concept, if we ever got to that stage, seems to radically
change those response times, which would then --
Niemeyer: It could.
Borton: -- radically change the basis for adding a station in the first place, so --
Niemeyer: Yeah. Our biggest challenge -- and I think you and I have talked about this,
Council President, the biggest challenge we have is geography; right? Distance. So, if
we have a -- even a squad out of Station One and we are talking about calls in the
southwest corner, for example, as we grow and build, the distance between point A and
point B, even driving safely it's still beyond that five minute mark. So, it's all those things
brought into -- that should we do an analysis of it.
Borton: Okay.
De Weerd: Thank you, chief.
Niemeyer: Thank you.
De Weerd: And thank you to the team. Nice job, Judy, on the PowerPoint. What? Wow.
Chief. That is -- that's mind blowing.
Bernt: I don't believe it.
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B. Community Development: Budget Amendment in the Amount of
25,000 for Meridian Development Incentive-Verified First [Action
Item]
De Weerd: Good job. Good information. Thank you. Okay. Item 5-B is under Community
Development and I think Tori is going to join us at the podium.
Cleary: Good afternoon, Madam Mayor, Members of the City Council. The budget
adjustment before you this afternoon is necessary due to the fact that the community
match agreement between the city and Verified First was approved September 3rd after
the fiscal year 2020 budget was adopted. The current annual budget allocation for
Meridian development community match incentives is 75,000 dollars. There is an existing
50,000 dollar contractual obligation for a community match disbursement for ICOM and
so the proposed 25,000 dollar budget adjustment is necessary in order to meet this year's
contractual obligations with ICOM and Verified First, so -- and just FYI, any future
necessary budget adjustments will be presented to the Council at the same time as a
community match agreement.
De Weerd: Thank you, Tori. Council, any questions? Thank you. Do I have a motion?
Bernt: Madam Mayor?
De Weerd: Mr. Bernt.
Bernt: I move that we approve the budget amendment in the amount of 25 ,000 dollars
for Meridian Development incentive, Verified First.
Cavener: Second.
De Weerd: I have a motion and a second to approve Item 5-B. Any discussion? Mr.
Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
C. Public Works: Budget Amendment in the Amount
of $257, 778 for Ada County Highway District Utility
Improvements on Meridian Road from Cherry Ln. to Ustick Rd.
[Action Item]
De Weerd: Item 5-C is also under Community Development and it looks like this is really
under Public Works.
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Radek: Madam Mayor, correct.
De Weerd: Kyle, I know you didn't move to Community Development.
Radek: Never. Madam Mayor, loyal to Public Works.
De Weerd: That was smooth.
Radek: Madam Mayor, this is a budget amendment in the amount of 257,778 dollars for
the ACHD utility improvements in coordination with the ACHD project of Meridian Road,
Cherry to Ustick, for FY-20. Five hundred and fifty thousand dollars was budgeted for
water main extensions. That 550,000 dollars was shared by ten projects going on and
this is one that was bid out in September -- September 25th and the -- the bid for the
water portion of the utilities was significantly more than was estimated in the project. The
total project bid actually was -- the estimate was 4.5 million and the total project bid out
at 5.5 million. So, total project bid out high as well. The -- the city's water portion bid out
significantly high percentage wise, quite a bit more, but I guess -- the only thing I can say
about that is sometimes you get lucky and sometimes you don't. Generally these projects
end up -- the low bidder ends up being the low bidder for water and sewer also. This was
just not the case. I guess I will stand for any questions. We are asking the Council to
approve the Meridian utility budget amendment for 257,778 dollars and authorize the
Mayor to sign the amendment.
De Weerd: Thank you, Kyle. Council, any questions?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: Real quick, Kyle. So, if I understand correct, the low bidder for the project,
costs related to sewer and water, was actually higher than some of the other bidders that
were received, but we are obligated to go along with this, because it's a joint project; is
that accurate?
Radek: Madam Mayor, Council Member Cavener, that's correct. We do an ACHD co-op
agreement that says the award is going to be based on the total low bid and sometimes
we don't get a low bid as well and this is one of those cases.
Cavener: Madam Mayor, follow up. Kyle, just out of curiosity, is this -- is it a high margin
of difference between some of the other bidders, our portion, or is it within a five percent
margin?
Radek: Madam Mayor, Council Member Cavener, this -- this particular one was quite a
bit higher. We are scratching our heads to figure out why, but in this case, yes, it was
quite a bit higher than the other bids for water.
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De Weerd: But weren't they lower -- a lower bid for ACHD? Maybe they are making up
the difference.
Cavener: Madam Mayor, you say that somewhat tongue in cheek, but I guess that is a
concern, but I have a question for -- again Kyle -- and I apologize, you know, obviously,
kind of -- we opened up a little bit of a rat's nest on this, but to legal, do we have other --
other options? I hate to think that we are spending more dollars on a project than what
would come in if this was bid out individually. I recognize the benefit of -- of this joint
project, I just --
Radek: Yeah. Madam Mayor, Council Member Cavener, I -- good question. Things that
we ask ourselves, too --
Cavener: Sure.
Radek: -- and I guess one -- one point of order is that, you know, once you are in a co-
op agreement you are in a co-op agreement and it's kind of too late to back out if you --
if you -- if you say ACHD, you know, we are just not going to do this, then -- then you're
going to end up with fire hydrants in the middle of the road and you can't have that; right?
Could we -- could we -- could we do this separate from ACHD? Yes, we could do this
separate from ACHD. We found that by and large doing a co-op project is much better
and the track record is generally that the low bid for the project is usually the low bid or
awful darn close to the low bid for water and sewer. So , this doesn't happen very often.
Cavener: Madam Mayor, appreciate that. I think -- and as we always are improving our
process, I guess I look at when we do a park we often have different contractors that bid
on different pieces and I don't -- I don't know if there is an opportunity in the future with a
co-op agreement to provide greater flexibility to the city to be a little more selective, if that
is in our community's best interest I guess is the time again and if this is an anomaly --
don't love that, but nothing against departments -- the kind of the position that we are in
and I just -- if we can explore some other options to give us greater flexibility for our
ratepayers that would be my preference.
De Weerd: Crystal ball. Mr. Nary, did you have any comments?
Nary: No, Madam Mayor. I think Kyle's answered that that once you enter into that co-
op agreement we have agreed to go forward with this project. So, at this point we really
couldn't change that. Certainly we could look in the future, as Kyle suggested, but I think
-- like you said, I think we found in the long run it has benefited the city greater than trying
to do these projects separately from the other utilities.
Cavener: Fair enough. Thank you, Madam Mayor.
De Weerd: Thank you. If there is no further questions, do I have a motion?
Little Roberts: Madam Mayor?
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De Weerd: Mrs. Little Roberts.
Little Roberts: Madam Mayor. I move that we approve the budget amendment in the
amount of 257,778 for the Ada County Highway District utility improvements on Meridian
Road.
Bernt: Second.
De Weerd: I have a motion and a second to approve Item 5-C. If there no discussion,
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Ro berts, yea;
Bernt, yea.
De Weerd: All ayes. Motion carried.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
D. Police Department: Budget Amendment in the Amount of $4,250
for Required Match of Office of Highway Safety Mini-Grant to
Fund Education and Advertising for New Hands -Free
Ordinance [Action Item]
De Weerd: Item 5-D is under our Police Department. Stephany is here on a budget
amendment for a grant that she sought and received. Welcome, Stephany.
Galbreaith: Thank you, Madam Mayor, Council Members. This evening I am here to
request a budget amendment in the amount of 4,250 dollars for the required match, which
is 25 percent of a grant from Office of Highway Safety to help fund the education and
advertising of the new hands-free ordinance. It's necessary because the ordinance is
new within this fiscal year and so it's important that we educate and communicate the
information to our citizens. Thank you, Chris, for pulling this up for me. Part of this Office
of Highway Safety grant is a collaboration to develop a graphic that will be put on
billboards throughout the city and as you enter into the city and, then, we also did a 30
second PSA I would like to show you. You might recognize a few of the people. Oh.
There is sound. Hang on.
(Video played.)
Galbreaith: So, that PSA will run at The Village Cinemas for two months starting the 22nd
of this month. Just to help continue that education process we want to make sure that
our citizens are aware November and December are the busiest months for movies and
so it's ideal that we kick that off and, then, the billboards are going to go through --
December through February based on locations. They vary. Digital, vinyl, et cetera. Yes.
And so I stand for questions.
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De Weerd: Thank you, Stephany. Yes. Well done. Any questions from Council? Okay.
Galbreaith: Thank you.
De Weerd: Thank you. If there is no questions, do I have a motion?
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move that we approve the budget amendment for the amount of 4,250 dollars
for the Office of Highway Safety mini -grant.
Bernt: Second.
De Weerd: I have a motion and a second to approve Item 5-D. If there is no discussion,
Mr. Clerk, will you call roll.
Roll call: Borton, yea; Milam, absent; Cavener, yea; Palmer, yea; Little Roberts, yea;
Bernt, yea.
De Weerd: All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
De Weerd: We are at the end of our work session agenda. Do I have a motion to adjourn?
Borton: I move we adjourn.
Cavener: Second.
De Weerd: I have a motion and a second to adjourn. All those in favor say aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 5:23 P.M.
(AUDIO RECORDING ON FILE OF THESE PROCEEDINGS)
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November 19, 2019
Agenda Item Number: 3 A
Item Title: Approve Minutes of November 6, 2019 City Council Work
Session
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.A .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approve M inutes of November 6, 2019 C ity C ouncil Work S ession
AT TAC HM E NT S:
Description Type Upload D ate
Meeting Minutes Minutes 11/8/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 4 of 301
Meridian City Council Work Session
November 6, 2019
Page 28 of 28
MEETING ADJOURNED AT 6:01 P.M.
(AUDIO R�NG ON FILE OF THESE PROCEEDINGS)
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WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 B
Item Title: Approve Minutes of November 6, 2019 City Council Regular
Meeting
Meeting Notes:
, Ll
I TEM SHEET
C ouncil Agenda I tem - 3.B .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approve M inutes of November 6, 2019 C ity C ouncil Regular M eeting
AT TAC HM E NT S:
Description Type Upload D ate
Meeting Minutes Minutes 11/8/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 33 of 301
Meridian City Council
November 6, 2019
Page 14 of 14
De Weerd: Item 9, any items under Future Meeting Topics? Okay. I would, then,
entertain a motion to adjourn.
Bernt: So moved.
Milam: Second.
De Weerd: What did you move?
Milam: Move the chair.
Cavener: Madam Mayor?
De Weerd: Mr. Cavener.
Cavener: I move we adjourn.
De Weerd: Do I have a second?
Milam: Second.
De Weerd: I have a motion and a second to adjourn the meeting. All those in favor say
aye. All ayes.
MOTION CARRIED: FIVE AYES. ONE ABSENT.
MEETING ADJOURNED AT 6:32 P.M.
(AUDIO RECQRDING ON FILE OF THESE PROCEEDINGS)
MAYCR TE- W RD DATE APPROVED
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CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 C
Item Title: Final Order for Entrata Farms No. 2 (H-2019-0113)
By FIG Village at Parkside, LLC. Located at 3882 W. Franklin Rd
Meeting Notes:
[a
I TEM SHEET
C ouncil Agenda I tem - 3.C.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for E ntrata F arms No. 2 (H-2019-0113) by F IG Village at P arkside,
L L C , L ocated at 3882 W. F ranklin Rd.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
E xhibit B E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 48 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR ENTRATA FARMS SUB 2 – FP H-2019-0113 Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: NOVEMBER 6, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 30 BUILDING
LOTS AND 1 COMMON LOT ON
6.36 ACRES OF LAND IN THE R-15
ZONING DISTRICT FOR
ENTRATA FARMS SUBDIVISION
NO. 2
BY: FIG VILLAGE AT PARKSIDE,
LLC
APPLICANT
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CASE NO. H-2019-0113
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on November 6, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING ENTRATA FARMS SUBDIVISION NO.
2, LOCATED IN THE SW ¼ OF THE SE ¼ AND THE SE ¼ AND NE ¼ OF
THE SW ¼ OF SECTION 10, TOWNSHIP 3 NORTH, RANGE 1 WEST,
BOISE MERIDIAN, CITY OF MERIDIAN, ADA COUNTY, IDAHO, 2019,
Meridian City Council Meeting Agenda November 19, 2019 – Page 49 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR ENTRATA FARMS SUB 2 – FP H-2019-0113 Page 2 of 3
HANDWRITTEN DATE: 10/7/2019, by ROB O’MALLEY, PLS, SHEET 1 OF
4,” is conditionally approved subject to those conditions of Staff as set forth in the
staff report to the Mayor and City Council from the Planning and Development
Services divisions of the Community Development Department dated November
6, 2019, a true and correct copy of which is attached hereto marked “Exhibit A”
and by this reference incorporated herein, and the response letter from Kent
Brown, a true and correct copy of which is attached hereto marked “Exhibit B”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda November 19, 2019 – Page 50 of 301
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the I -�o day of
W DVe)m bei 2019.
By:
Tammy de V
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o�PSED AUGUST Mayor, C' o eridian
Attest: o�Q X
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City Cler SEAL
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City
Attorney.
By: Dated:
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR ENTRATA FARMS SUB 2 — FP H-2019-0113 Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
November 6, 2019
(Tabled from: 10/22/2019)
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0113
Entrata Farms Subdivision No. 2
LOCATION: 3882 W. Franklin Rd., in a portion of the
south ½ of Section 10, T.3N., R.1W.
I. PROJECT DESCRIPTION
Final Plat consisting of 30 building lots and 1 common lot on 6.36 acres of land in the R-15 zoning
district for the second phase of Entrata Subdivision.
II. APPLICANT INFORMATION
A. Applicant:
FIG Village at Parkside, LLC – 295 W. Center St., Ste. 201, Provo, UT 84601
B. Owner:
Same as Applicant
C. Representative:
Kent Brown, Kent Brown Planning – 3161 E. Springwood Dr., Meridian, ID 83642
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the final plat depicts the
same number of building lots and substantially the same amount of qualified open space as shown on
the approved preliminary plat, Staff finds the proposed final plat is in substantial compliance with the
approved preliminary plat as required. Note: A small amount of open space at the north end of the
development between Lots 44 & 45 was removed and the (2) 4-plexes on those lots converted to (1) 8-
plex due to an increase in the size of the storm drainage area north of Lot 45 necessary to
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 52 of 301
Page 2
accommodate drainage for the development as determined at the final design stage; a new open
space area (0.04 of an acre) was added on the north side of the 8-plex to replace the area lost which
amounts to less than 1% (or 0.06 of an acre) of the open space area (see exhibit in Section V.D). Staff
considers this change to be negligible in the overall open space and determines the proposed open
space to still be in substantial compliance with that approved with the preliminary plat.
Children’s play equipment and a couple of benches are proposed as amenities in this phase of
development (see detail in Section V.C).
All development shall comply with the dimensional standards listed in UDC Table 11-2A-7 for the
R-15 zoning district.
Note: The Kennedy Lateral was previously approved by City Council with the final plat for Umbria
Subdivision (FP-06-011), the development to the east, to remain open and not be piped due to its
large capacity in accord with UDC 11-3A-6.
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VIII of
this report.
V. EXHIBITS
A. Preliminary Plat (date: 10/16/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 53 of 301
Page 3
B. Final Plat (date: 10/7/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 54 of 301
Page 4
Meridian City Council Meeting Agenda November 19, 2019 – Page 55 of 301
Page 5
C. Landscape Plan (dated: 9/23/19) & Site Amenities
Meridian City Council Meeting Agenda November 19, 2019 – Page 56 of 301
Page 6
Meridian City Council Meeting Agenda November 19, 2019 – Page 57 of 301
Page 7
Meridian City Council Meeting Agenda November 19, 2019 – Page 58 of 301
Page 8
3
Meridian City Council Meeting Agenda November 19, 2019 – Page 59 of 301
Page 9
D. Revised Open Space Exhibit
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2018-0125, Development Agreement #2019-019691).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two
years of the City Engineer’s signature on the previous phase final plat, or apply for a time
extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
Meridian City Council Meeting Agenda November 19, 2019 – Page 60 of 301
Page 10
4. The final plat prepared by T-O Engineers stamped on 10/7/2019 by Rob O’Malley, included
in Section V.B, shall be revised as follows:
a. Note #1: Include recorded instrument number of sanitary sewer and water main
easement(s).
b. Note #4: “. . . Lots within Entrata Subdivision No. 12 will be entitled to . . .”
c. Note #9: Include recorded instrument number of CC&R’s.
5. The landscape plan prepared by T-O Engineers, dated 9/23/19, included in Section V.C, is
approved as submitted.
6. The subject final plat shall be recorded prior to submittal of any Certificate of Zoning
Compliance applications for structures within this development.
7. Future development shall be consistent with the conceptual building elevations included in the
Development Agreement (Inst. #2019-019691).
8. The private streets shall be constructed in accord with the design and construction standards
listed in UDC 11-3F-4A, B.
9. A Certificate of Zoning Compliance and Design Review application(s) is required to be
submitted to the Planning Division and approved prior to application for building permits for
multi-family structures.
10. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. Please make the following corrections to the development plans: Provide water easement to the
west, at either W. Ski Jump Lane or W. Bunny Hill Lane for second future water connection to
west parcel. Water main to terminate with a fire hydrant, not blow off in N. Manship Lane (near
lot 45).
2. The geotechnical report submitted with this application indicates that some spread fills
(artificial fill) has been deposited in certain areas within the project boundaries. The report
also dictates that all artificial fill material should be removed from areas proposed for structural
improvements.
General Conditions:
3. Sanitary sewer service to this development is available via extension of existing mains
adjacent to the development. The applicant shall install mains to and through this subdivision;
applicant shall coordinate main size and routing with the Public Works Department, and
execute standard forms of easements for any mains that are required to provide service.
Minimum cover over sewer mains is three feet, if cover from top of pipe to sub-grade is less
than three feet than alternate materials shall be used in conformance of City of Meridian
Public Works Departments Standard Specifications.
4. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
Meridian City Council Meeting Agenda November 19, 2019 – Page 61 of 301
Page 11
5. All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on the
final plat as set forth in UDC 11-5C-3B.
6. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
7. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
8. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
9. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-
health improvements, prior to City Engineer signature on the final plat and/or prior to
occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C.
11. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
12. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
13. Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
14. Developer shall coordinate mailbox locations with the Meridian Post Office.
15. All grading of the site shall be performed in conformance with MCC 11-1-4B.
16. Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill, where footing would sit atop fill material.
17. The engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to
ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
18. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have been
Meridian City Council Meeting Agenda November 19, 2019 – Page 62 of 301
Page 12
installed in accordance with the approved design plans. This certification will be required
before a certificate of occupancy is issued for any structures within the project.
19. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
20. Street light plan requirements are listed in section 6-7 of the Improvement Standards for
Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights
shall be installed at developer’s expense. Final design shall be submitted as part of the
development plan set for approval, which must include the location of any existing street
lights. The contractor’s work and materials shall conform to the ISPWC and the City of
Meridian Supplemental Specifications to the ISPWC. Contact the City of Meridian
Transportation and Utility Coordinator at 898-5500 for information on the locations of
existing street lighting.
21. The applicant shall provide easement(s) for all public water/sewer mains outside of public
right of way (include all water services and hydrants). The easement widths shall be 20-feet
wide for a single utility, or 30-feet wide for two. The easements shall not be dedicated via
the plat, but rather dedicated outside the plat process using the City of Meridian’s standard
forms. The easement shall be graphically depicted on the plat for reference purposes. Submit
an executed easement (on the form available from Public Works), a legal description
prepared by an Idaho Licensed Professional Land Surveyor, which must include the area of
the easement (marked EXHIBIT A) and an 81/2” x 11” map with bearings and distances
(marked EXHIBIT B) for review. Both exhibits must be sealed, signed and dated by a
Professional Land Surveyor. DO NOT RECORD. Add a note to the plat referencing this
document. All easements must be submitted, reviewed, and approved prior to signature of
the final plat by the City Engineer.
22. Applicant shall be responsible for application and compliance with and NPDES permitting
that may be required by the Environmental Protection Agency.
23. Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water
Department at (208)888-5242 for inspections of disconnection of services. Wells may be used
for non-domestic purposes such as landscape irrigation if approved by Idaho Department of
Water Resources.
24. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
25. The City of Meridian requires that pressurized irrigation systems be supplied by a year-round
source of water (MCC 9-1-28.C.1). The applicant should be required to use any existing
surface or well water for the primary source. If a surface or well source is not available, a
single-point connection to the culinary water system shall be required. If a single-point
connection is utilized, the developer will be responsible for the payment of assessments for
the common areas prior to development plan approval.
26. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed
per UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-
1207 and any other applicable law or regulation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 63 of 301
From:kent brown
To:Chris Johnson
Cc:Sonya Allen; Adrienne Weatherly; Charlene Way; Bill Parsons
Subject:Re: Entrata Sub. 2 - FP H-2019-0113 Staff Report for Nov. 6th Council Mtg
Date:Friday, October 25, 2019 1:41:56 PM
Attachments:image006.png
Chris my client has reviewed the conditions of approval and agrees and will comply
Kent Brown
On Fri, Oct 25, 2019 at 1:38 PM Chris Johnson <cjohnson@meridiancity.org> wrote:
Thank you Sonya.
From: Sonya Allen <sallen@meridiancity.org>
Sent: Friday, October 25, 2019 8:25 AM
To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way
<cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>
Cc: kent brown (kentlkb@gmail.com) <kentlkb@gmail.com>; Bill Parsons
<bparsons@meridiancity.org>
Subject: Entrata Sub. 2 - FP H-2019-0113 Staff Report for Nov. 6th Council Mtg
Attached is the staff report for the proposed final plat for Entrata Sub. 2. This item is
scheduled to be on the City Council agenda on Nov. 6th. The hearing will be held at City
Hall, 33 E. Broadway Avenue, beginning at 6:00 pm. Please call or e-mail with any
questions.
Kent - Please submit a written response to the staff report to the City Clerk’s office
(cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting.
If you are in agreement with the conditions of approval contained in the staff report and you
submit a written response accordingly, your item will be placed on the consent agenda;
consent agenda items are passed in one motion by the Council at the beginning of the
meeting. Note: If you are in agreement with the staff report, it is still recommended you
attend the meeting in the event the item is pulled off of the consent agenda for discussion.
If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns
with the conditions of approval, your project will be placed on the regular agenda.
Thanks,
EXHIBIT B
Meridian City Council Meeting Agenda November 19, 2019 – Page 65 of 301
Sonya Allen | Associate Planner
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
--
Kent Brown
Kent Brown Planning Services
3161 E. Springwood Drive Meridian, ID 83642
P: 208-871-6842
Meridian City Council Meeting Agenda November 19, 2019 – Page 66 of 301
(�it E IDIANDAHO
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CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 D
Item Title: Final Order for Raspberry Point Villas (H-2019-0114)
By Integrity Partners, LLC. Located at 1434 and 1492 E. Star
Dr.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.D.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for Razzberry P oint Villas (H-2019-0114) by Integrity P artners, L L C ,
L ocated at 1434 and 1492 E . S tar D r.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
E xhibit B E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 67 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR RAZZBERRY POINT VILLAS SUB – FP H-2019-0114
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: NOVEMBER 6, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 16 BUILDING
LOTS AND 4 COMMON LOTS ON
1.43 ACRES OF LAND IN THE R-15
ZONING DISTRICT FOR
RAZZBERRY POINT VILLAS
SUBDIVISION
BY: INTEGRITY PARTNERS, LLC
APPLICANT
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CASE NO. H-2019-0114
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on November 6, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING RAZZBERRY POINT VILLAS
SUBDIVISION, A RESUBDIVISION OF LOTS 1-3, BLOCK 6 OF
RAZZBERRY CROSSING SUBDIVISION LOCATED IN THE NE ¼ OF
SECTION 31, T.4N., R.1E., B.M., CITY OF MERIDIAN, ADA COUNTY,
Meridian City Council Meeting Agenda November 19, 2019 – Page 68 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR RAZZBERRY POINT VILLAS SUB – FP H-2019-0114
Page 2 of 3
IDAHO, 2019, HANDWRITTEN DATE: 10/25/2019, by Lawrence H. Koerner
PLS, SHEET 1 OF 4,” is conditionally approved subject to those conditions of
Staff as set forth in the staff report to the Mayor and City Council from the
Planning and Development Services divisions of the Community Development
Department dated November 6, 2019, a true and correct copy of which is attached
hereto marked “Exhibit A” and by this reference incorporated herein, and the
response letter from Corinne Graham, a true and correct copy of which is attached
hereto marked “Exhibit B” and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
Meridian City Council Meeting Agenda November 19, 2019 – Page 69 of 301
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the I "1 � day of
NOveTYJbQ r , 2019.
By.
�Ep AUGUST Tammy de W r
o�P , Mayor, Ci of eridian
Attest: oaQ
Q Of
g ID1AN�"..
W
i Joh y SEAL ��
City Cler
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City
Attorney.
By: Dated: U - t t - l
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR RAZZBERRY POINT VILLAS SUB — FP H-2019-0114
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0114
Razzberry Point Villas
LOCATION: 1434 & 1492 E. Star Dr., in the NE ¼
of Section 31, Township 4N., Range 1E.
I. PROJECT DESCRIPTION
Final plat consisting of 16 building lots and 4 common lots on 1.43 acres of land in the R-15 zoning
district. This is the second and final phase of development of the preliminary plat.
II. APPLICANT INFORMATION
A. Applicant:
Integrity Partners, LLC – 2976 E. State Street, Ste. 120 #411, Eagle, ID 83616
B. Owner:
Same as Applicant
C. Representative:
Corinne Graham, Civil Site Works – 921 S. Orchard Street, Ste. 200, Boise, ID 83705
III. STAFF ANALYSIS
The proposed final plat consists of 16 building lots and 4 common lots on 1.43 acres of land in the R-
15 zoning district.
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat and found there to be the same number of building lots and common area as approved with the
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 71 of 301
Page 2
preliminary plat. Therefore, staff deems the final plat to be in substantial compliance with the
preliminary plat as required by UDC11-6B-3C.2.
IV. DECISION
A. Staff:
Staff recommends approval of the proposed final plat per the conditions in Exhibit VI.
Meridian City Council Meeting Agenda November 19, 2019 – Page 72 of 301
Page 3
V. EXHIBITS
A. Approved Preliminary Plat (dated: 1/7/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 73 of 301
Page 4
B. Proposed Final Plat (date: 10/25/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 74 of 301
Page 5
C. Proposed Landscape Plan (date: 5/20/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 75 of 301
Page 6
D. Common Driveway Exhibit
Meridian City Council Meeting Agenda November 19, 2019 – Page 76 of 301
Page 7
Meridian City Council Meeting Agenda November 19, 2019 – Page 77 of 301
Page 8
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development [AZ-03-034 and H-2018-0130 (Development Agreement Inst. #2019-
080101)].
2. The applicant shall obtain the City Engineer’s signature on the final plat by April 2, 2021,
within 2 years of City Council’s approval of the preliminary plat, in accord with UDC 11-
6B-7 in order for the preliminary plat to remain valid; or a time extension may be
requested.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and
the accompanying acknowledgement signed and notarized.
4. The final plat prepared by Compass Land Surveying, PLLC, stamped on 10/25/19 by
Lawrence H. Koerner, included in Exhibit V.C shall be revised as follows:
a. Note #14: Include the recorded instrument number for the sanitary sewer easement.
5. The landscape plan prepared by Stack Rock Group, dated 5/20/19, included in Exhibit
V.C shall be revised as follows:
a. Reconfigure the lots to match that depicted on the revised plat.
b. Remove the existing lot lines depicted on Lots 1-3 and 8-10, Block 1 from the
Razzberry Crossing Subdivision plat.
c. Depict vegetative groundcover within the drainage area at the north ends of the
common driveways beyond the paved surface on Lots 4 and 11, Block 1.
6. Solid fencing adjacent to common driveways shall be prohibited as the Developer
declined to provide a 5-foot wide landscape buffer as required by UDC 11-6C-3D.5.
7. The existing 20-foot wide sewer easement (Instrument #105139574) depicted on the
Razzberry Crossing Subdivision plat across Lot 1, Block 6 shall be relinquished prior to
City Engineer signature on the final plat per condition #2.1 of the preliminary plat.
8. A perpetual ingress/egress easement is required to be filed with the Ada County Recor der
for the common driveways, which shall include a requirement for maintenance of a paved
surface capable of supporting fire vehicles and equipment as set forth in UDC 11-6C-3D.8.
A copy of the recorded easement shall be submitted with the final plat for City
Engineer signature per condition #2.5 of the preliminary plat.
9. An application for Administrative Design Review shall be submitted and approved prior
to submittal of building permit applications for any single-family attached units. Single-
family detached units are exempt from this requirement.
10. The Applicant shall submit documentation demonstrating compliance with the requirement
for this development to be included in the Razzberry Crossing Subdivision’s Homeowner’s
Association; and an amenity shall be provided within the same HOA’s central common
open space as agreed upon between the two parties per requirement of the Development
Agreement (Inst. #2019-080101). Details of the amenity and proof of inclusion in the
HOA shall be submitted with the final plat for City Engineer signature.
Meridian City Council Meeting Agenda November 19, 2019 – Page 78 of 301
Page 9
11. Future homes within this development shall be generally consistent with the conceptual
building elevations included in the Development Agreement (Inst. #2019-080101).
12. “No parking fire lane” signs shall be installed at the entrance to the common driveways
and at the ends of the driveways.
13. Addressing signs approved by the addressing agent shall be installed at the entrance to the
common driveways for wayfinding purposes to the homes accessed by the common
driveways.
14. Staff’s failure to cite specific ordinance provisions or conditions from the Development
Agreement and preliminary plat does not relieve the Applicant of responsibility for
compliance.
B. Public Works
Site Specific Conditions:
1. A street light plan is required with the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. Max spacing for
streetlights is 260'. One additional streetlight is required on the frontage.
2. Applicant to maintain minimum sanitary separation requirements for services lines from
additional services lines and for service lines from manholes. Sheet C4.0 of the
development plans shows a vacated sewer easement. The sewer main located within the
existing easement section shall be abandoned in accordance with the City of Meridian
Design Standards, specifically section 5-6, paragraph J. Abandoning Sewer Mains. The
existing 20-foot wide sanitary sewer easement (Instrument #105139574) must be
formally released by the City of Meridian upon completion of new sewer main
installation, and prior to plat recordation. Applicant shall modify sewer service lines
entering into SSMH B-3. Recommendation would be running an 8-inch sewer main north
out of SSMH B-3 and connecting 4-inch service lines to it.
General Conditions:
1. Sanitary sewer service to this development is available via extension of existing mains
adjacent to the development. The applicant shall install mains to and through this
subdivision; applicant shall coordinate main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to
provide service. Minimum cover over sewer mains is three feet, if cover from top of pipe
to sub-grade is less than three feet than alternate materials shall be used in conformance
of City of Meridian Public Works Departments Standard Specifications.
2. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
3. All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on
the final plat as set forth in UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department
staff, the applicant shall provide a written certificate of completion as set forth in UDC
11-3B-14A.
Meridian City Council Meeting Agenda November 19, 2019 – Page 79 of 301
Page 10
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post with the City a performance surety in
the amount of 125% of the total construction cost for all incomplete sewer, water
infrastructure prior to final plat signature. This surety will be verified by a line item cost
estimate provided by the owner to the City. The applicant shall be required to enter into a
Development Surety Agreement with the City of Meridian. The surety can be posted in
the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an
application for surety, which can be found on the Community Development Department
website. Please contact Land Development Service for more information at 887-2211.
7. The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20% of the total construction cost for all completed sewer, and water
infrastructure for a duration of two years. This surety amount will be verified by a line
item final cost invoicing provided by the owner to the City. The surety can be posted in
the form of an irrevocable letter of credit, cash deposit or bond. Applicant must file an
application for surety, which can be found on the Community Development Department
website. Please contact Land Development Service for more information at 887-2211.
8. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-
health improvements, prior to City Engineer signature on the final plat and/or prior to
occupancy, a surety agreement may be approved as set forth in UDC 11-5C-3C.
9. Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as determined during the plan review process, prior to the
issuance of a plan approval letter.
10. It shall be the responsibility of the applicant to ensure that all development features
comply with the Americans with Disabilities Act and the Fair Housing Act.
11. Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
12. Developer shall coordinate mailbox locations with the Meridian Post Office.
13. All grading of the site shall be performed in conformance with MCC 11-1-4B.
14. Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill, where footing would sit atop fill material.
15. The engineer shall be required to certify that the street centerline elevations are set a
minimum of 3-feet above the highest established peak groundwater elevation. This is to
ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
16. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
17. At the completion of the project, the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any
structures within the project.
Meridian City Council Meeting Agenda November 19, 2019 – Page 80 of 301
Page 11
18. Street light plan requirements are listed in section 6-5 of the Improvement Standards for
Street Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street
lights shall be installed at developer’s expense. Final design shall be submitted as part of
the development plan set for approval, which must include the location of any existing
street lights. The contractor’s work and materials shall conform to the ISPWC and the
City of Meridian Supplemental Specifications to the ISPWC. Contact the City of
Meridian Transportation and Utility Coordinator at 898-5500 for information on the
locations of existing street lighting.
19. The applicant shall provide easement(s) for all public water/sewer mains outside of
public right of way (include all water services and hydrants). The easement widths shall
be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be
dedicated via the plat, but rather dedicated outside the plat process using the City of
Meridian’s standard forms. The easement shall be graphically depicted on the plat for
reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,
which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11”
map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a
note to the plat referencing this document. All easements must be submitted, reviewed,
and approved prior to signature of the final plat by the City Engineer.
20. Applicant shall be responsible for application and compliance with and NPDES
permitting that may be required by the Environmental Protection Agency.
21. Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water
Department at (208)888-5242 for inspections of disconnection of services. Wells may be
used for non-domestic purposes such as landscape irrigation if approved by Idaho
Department of Water Resources.
22. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
23. The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water (MCC 9-1-28.C.1). The applicant should be required to use any
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required. If a
single-point connection is utilized, the developer will be responsible for the payment of
assessments for the common areas prior to development plan approval.
24. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,
intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall
be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply
with Idaho Code 42-1207 and any other applicable law or regulation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 81 of 301
1
Charlene Way
From:Sonya Allen
Sent:Friday, November 01, 2019 10:21 AM
To:Adrienne Weatherly; Charlene Way; Chris Johnson
Cc:Corinne Graham (cgraham@cswengineering.com)
Subject:FW: Razzberry Point Villas FP Staff Report - Applicant Response
Attachments:image003.gif
Clerk – Please place this item on the consent agenda. Thanks!
From: Corinne Graham <cgraham@cswengineering.com>
Sent: Friday, November 1, 2019 10:09 AM
To: Sonya Allen <sallen@meridiancity.org>
Subject: Re: Razzberry Point Villas FP Staff Report
Sonya,
Apologies - we are good with the conditions.
Thanks,
Corinne
208) 946-3874
On Fri, Nov 1, 2019, 10:05 AM Sonya Allen < sallen@meridiancity.org > wrote:
Corinne,
Please send me a response to the staff report for this project as soon as possible in order to get on the consent
agenda for the Council meeting.
Thanks,
Sonya Allen | Associate Planner
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
EXHIBIT B
Meridian City Council Meeting Agenda November 19, 2019 – Page 82 of 301
EIDIANDAHO
,?--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 E
Item Title: Final Order for Shelburne East No. 1 (H-2019-0077)
By Shelburne Properties LLC. Located at 4080, 4115 and 205 E.
Bott Ln
Meeting Notes:
F1
6
I TEM SHEET
C ouncil Agenda I tem - 3.E .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for S helburne E ast No. 1 (H-2019-0077) by S helburne Properties,
L L C , L ocated at 4080, 4115, and 205 E. B ott L n.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
E xhibit B E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 83 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 1 – FP H-2019-0077
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: NOVEMBER 6, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 53 BUILDING
LOTS AND 8 COMMON LOTS ON
18.51 ACRES OF LAND IN THE R-4
ZONING DISTRICT FOR
SHELBURNE EAST SUBDIVISION
NO. 1
BY: SHELBURNE PROPERTIES,
LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2019-0077
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on November 6, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING SHELBURNE EAST SUBDIVISION NO.
1, LOCATED IN THE NW ¼ OF THE SE ¼ OF SECTION 28, T.3N., R.1E.,
B.M., ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: OCTOBER 2,
2019, by CLINTON W. HANSEN, PLS, SHEET 1 OF 4,” is conditionally
Meridian City Council Meeting Agenda November 19, 2019 – Page 84 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 1 – FP H-2019-0077
Page 2 of 3
approved subject to those conditions of Staff as set forth in the staff report to the
Mayor and City Council from the Planning and Development Services divisions
of the Community Development Department dated November 6, 2019, a true and
correct copy of which is attached hereto marked “Exhibit A” and by this reference
incorporated herein, and the response letter from Ben Thomas, Civil Innovations,
PLLC, a true and correct copy of which is attached hereto marked “Exhibit B”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda November 19, 2019 – Page 85 of 301
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (2 8) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the �� day of
N Oy'cmk�e r 12019.
Tammy de Weerd
O�PSEDAUGUST Mayor, City of Meridian
Attest: �Q ,
n i+ ('ity of
DAHO
City Cl ��� SEAL
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City
Attorney.
By:
Dated: LH
_ l " t
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR S14ELBURNE EAST SUB 1 — FP H-2019-0077
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0077
Shelburne East No. 1
LOCATION: 4080, 4115 and 4205 E. Bott Ln., in the
SE ¼ of Section 28, T.3., R.1E.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 53 building lots and 8 common lots on 18.51 acres
of land in the R-4 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Shelburne Properties, LLC – 7629 E. Pinnacle Peak Rd., Ste. 110, Scottsdale, AZ 85255
B. Owner:
Same as Applicant
C. Representative:
Ben Thomas, Civil Innovations, PLLC – 1043 E. Park Blvd., Ste. 101, Boise, ID 83712
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots
is one (1) fewer than shown on the preliminary plat in Block 1 and the amount of common area is the
same, staff deems the final plat in substantial compliance with the approved preliminary plat.
Amenities proposed to be provided in this phase are as follows: (2) picnic shelters & associated picnic
tables, playground equipment with benches, internal pedestrian pathways, and a pickleball court (see
Section V.C for details).
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 87 of 301
Page 2
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
V. EXHIBITS
A. Preliminary Plat (date: 9/7/2018)
Meridian City Council Meeting Agenda November 19, 2019 – Page 88 of 301
Page 3
B. Final Plat (date: 10/2/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 89 of 301
Page 4
C. Landscape Plan (dated: 4/30/19)
Meridian City Council Meeting Agenda November 19, 2019 – Page 90 of 301
Page 5
Meridian City Council Meeting Agenda November 19, 2019 – Page 91 of 301
Page 6
Meridian City Council Meeting Agenda November 19, 2019 – Page 92 of 301
Page 7
D. Common Driveway Exhibit
Meridian City Council Meeting Agenda November 19, 2019 – Page 93 of 301
Page 8
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2018-0112, Development Agreement #2019-017516).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two
years of the City Council’s approval of the plat (on or before January 8, 2021), or apply for a
time extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Land Solutions stamped on 10/2/2019 by Clinton W. Hansen,
included in Section V.B shall be revised as follows:
a. Note #10: “. . . recorded as Instrument No. 2019-017516, records of Ada County, Idaho.”
b. Note #12: Include recorded instrument number of the ACHD License Agreement.
c. Note #13: Include recorded instrument number of the CC&R’s.
d. In the Legend, include the recorded instrument number for the ACHD sidewalk
easement.
e. Include the recorded book and page number(s) of Shelburne Subdivision No. 2
referenced on Sheet 1 of the plat.
f. Widen the street frontage of Lot 14, Block 2 to a minimum of 60 feet in accord with
UDC Table 11-2A-5.
5. The landscape plan prepared by Jensen Belts Assoc., dated 4/30/19, included in Section V.C is
approved as submitted.
6. All existing structures proposed to be removed shall be removed prior to signature on the final
plat by the City Engineer.
7. Future homes constructed in this development shall substantially comply with the conceptual
elevations approved with H-2018-0112 included in the Development Agreement.
8. The rear and/or sides of structures on lots that face S. Hillsdale Ave. (i.e. Lots 10-12, Block 3)
and E. Bott Dr. (i.e. Lots 9-14, Block 2; Lot 13, Block 1; and Lots 2-4, Block 5) shall
incorporate articulation through changes in two or more of the following: modulation (e.g.
projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types,
or other integrated architectural elements to break up monotonous wall planes and roof lines
that are visible from the subject public streets. Single-story homes are exempt from this
requirement.
9. A perpetual ingress/egress easement for the common driveway on Lot 8, Block 2 is required to
be filed with the Ada County Recorder, which shall include a requirement for maintenance of
a paved surface capable of supporting fire vehicles and equipment. A copy of the easement
shall be submitted to the Planning Division prior to signature on the final plat by the City
Engineer.
10. The Nine Mile Creek shall be protected during construction.
Meridian City Council Meeting Agenda November 19, 2019 – Page 94 of 301
Page 9
11. Homes constructed on Lots 6-7 and 9-11, Block 2 shall comply with the common driveway
exhibit in Section V.D.
12. The S. Selatir Ln access easement shall be relinquished where it crosses this site; include a
copy of the relinquishment with the final plat submittal for City Engineer signature.
13. A Certificate of Zoning Compliance and Design Review applications are required to be
submitted to the Planning Division and approved prior to submittal of building permit
applications for the picnic shelters.
14. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. The Streetlights along E. Bott Dr. and S. Hillsdale Ave shall be metered to meet City and Idaho
Power requirements.
2. This phase of the development will result in a long dead-end water main, which may result in
poor water quality. Future development to west will eliminate this dead-end and help alleviate
this problem.
3. Applicant to add back the 8-inch water main connection between Phases 1 (S. Selatir Way) and
the future Phase 3 (S. Taradale Pl.) as shown on the conceptual engineering plans submitted
with the pre-plat. This mainline shall be within a minimum 20-foot wide common area lot
between the two public right-of-ways, and an easement dedicated per General Condition No.
19 below. The water mains in S. Selatir Way and E. Bott Dr. shall be 8-inch, not 12-inch. The
water main in S. Selatir Way south of E. Fratello St. shall be 12-inch for future connection to
E. Amity Rd. in Phase 3.
General Conditions:
4. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision; applicant
shall coordinate main size and routing with the Public Works Department, and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
5. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
6. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
7. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
8. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
Meridian City Council Meeting Agenda November 19, 2019 – Page 95 of 301
Page 10
9. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
prior to final plat signature. This surety will be verified by a line item cost estimate p rovided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
10. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
11. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
12. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
13. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
14. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
15. Developer shall coordinate mailbox locations with the Meridian Post Office.
16. All grading of the site shall be performed in conformance with MCC 11-1-4B.
17. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
18. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
19. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
20. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
21. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
Meridian City Council Meeting Agenda November 19, 2019 – Page 96 of 301
Page 11
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
22. The applicant shall provide easement(s) for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20 -feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
23. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
24. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9-4-8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
25. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9-4-8. Contact the Central District Health Department for
abandonment procedures and inspections.
Meridian City Council Meeting Agenda November 19, 2019 – Page 97 of 301
From:Ben Thomas
To:Sonya Allen
Subject:RE: Shelburne East 1 FP H-2019-0077 Staff Report
Date:Friday, November 1, 2019 12:42:34 PM
Sonya,
We are in agreement with the conditions stated in the staff report.
Thanks,
Ben Thomas, PE
Civil Innovations, PLLC
1043 E. Park Blvd., Ste. 101
Boise, ID 83712
ben@civil-innovations.com
Office: (208) 884-8181
Cell: (208) 914-0770
-----Original Message-----
From: Sonya Allen [mailto:sallen@meridiancity.org]
Sent: Monday, October 21, 2019 2:52 PM
To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way
<cway@meridiancity.org>; Chris Johnson <cjohnson@meridiancity.org>
Cc: ben@civil-innovations.com
Subject: Shelburne East 1 FP H-2019-0077 Staff Report
Please delete the staff report I sent earlier & replace it with this one.
thanks City of Meridian
33 E. Broadway Ave., Meridian, Idaho 83642
Phone: 208-888-4433
www.meridiancity.org
All e-mail messages sent to or received by City of Meridian e-mail
accounts are subject to the Idaho law, in regards to both release and
retention, and may be released upon request, unless exempt from disclosure
by law.
EXHIBIT B
Meridian City Council Meeting Agenda November 19, 2019 – Page 98 of 301
E IDIAN!--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 F
Item Title: Final Order for Shelburne East No. 2 (H-2019-0078)
By Shelburne Properties LLC. Located at 4115 E. Bott Ln
Meeting Notes:
J
I TEM SHEET
C ouncil Agenda I tem - 3.F.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for S helburne E ast No. 2 (H-2019-0078) by S helburne Properties,
L L C , L ocated at 4115 E. Bott L n.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
E xhibit B E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 99 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 2 – FP H-2019-0078
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: NOVEMBER 6, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 13 BUILDING
LOTS AND 1 COMMON LOT ON
3.07 ACRES OF LAND IN THE R-4
ZONING DISTRICT FOR
SHELBURNE EAST SUBDIVISION
NO. 2
BY: SHELBURNE PROPERTIES,
LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2019-0078
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on November 6, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING SHELBURNE EAST SUBDIVISION NO.
2, LOCATED IN THE NW ¼ OF THE SE ¼ OF SECTION 28, T.3N., R.1E.,
B.M., ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: May 31, 2019,
by CLINTON W. HANSEN, PLS, SHEET 1 OF 3,” is conditionally approved
Meridian City Council Meeting Agenda November 19, 2019 – Page 100 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 2 – FP H-2019-0078
Page 2 of 3
subject to those conditions of Staff as set forth in the staff report to the Mayor and
City Council from the Planning and Development Services divisions of the
Community Development Department dated November 6, 2019, a true and correct
copy of which is attached hereto marked “Exhibit A” and by this reference
incorporated herein, and the response letter from Ben Thomas, Civil Innovations,
PLLC, a true and correct copy of which is attached hereto marked “Exhibit B”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda November 19, 2019 – Page 101 of 301
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the 0&0 day of
By:
Tammy dee
���Ep AUGUST' Mayor, Cit
Attest: Qo ,1
0oma,
z E;`IDIp,N�
LU
C ri htl
L
City Clerl
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City
Attorney.
By: Dated:-[[—
ORDER
ated:[[—
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 2 — FP H-2019-0078
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0078
Shelburne East No. 2
LOCATION: 4115 E. Bott Ln., in the SE ¼ of Section
28, T.3., R.1E.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 13 building lots and 1 common lot on 3.07 acres of
land in the R-4 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Shelburne Properties, LLC – 7440 E. Pinnacle Peak Rd., Ste. 142, Scottsdale, AZ 85255
B. Owner:
Same as Applicant
C. Representative:
Ben Thomas, Civil Innovations, PLLC – 1043 E. Park Blvd., Ste. 101, Boise, ID 83712
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots
and common area is the same as shown on the preliminary plat, staff deems the final plat in
substantial compliance with the approved preliminary plat.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 103 of 301
Page 2
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of
this report.
V. EXHIBITS
A. Preliminary Plat (date: 9/7/2018)
Meridian City Council Meeting Agenda November 19, 2019 – Page 104 of 301
Page 3
B. Final Plat (date: 5/31/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 105 of 301
Page 4
C. Landscape Plan (dated: 4/30/19)
Meridian City Council Meeting Agenda November 19, 2019 – Page 106 of 301
Page 5
Meridian City Council Meeting Agenda November 19, 2019 – Page 107 of 301
Page 6
D. Common Driveway Exhibit
Meridian City Council Meeting Agenda November 19, 2019 – Page 108 of 301
Page 7
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2018-0112, Development Agreement #2019-017516).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two
years of the City Engineer’s signature on the first phase final plat, or apply for a time
extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Land Solutions stamped on 5/31/2019 by Clinton W. Hansen,
included in Section V.B shall be revised as follows:
a. Note #9: “. . . recorded as Instrument No. 2019-017516, records of Ada County, Idaho.”
b. Note #10: Include recorded instrument number of the ACHD License Agreement.
c. Note #12: Include recorded instrument number of the CC&R’s.
d. Include the recorded book and page number(s) of Shelburne Subdivision No. 2
referenced on Sheet 1 of the plat.
5. The landscape plan prepared by Jensen Belts Assoc., dated 4/30/19, is approved as shown in
Section V.C.
6. All existing structures proposed to be removed shall be removed prior to signature on the final
plat by the City Engineer.
7. Future homes constructed in this development shall substantially comply with the conceptual
elevations approved with H-2018-0112 included in the Development Agreement.
8. The rear and/or sides of structures on lots that face S. Hillsdale Ave. (i.e. Lots 14-15 and 17,
Block 3) and E. Bott Dr. (i.e. Lots 17-23, Block 3) shall incorporate articulation through
changes in two or more of the following: modulation (e.g. projections, recesses, step -backs,
pop-outs), bays, banding, porches, balconies, material types, or other integrated architectural
elements to break up monotonous wall planes and roof lines that are visible from the subject
public streets. Single-story homes are exempt from this requirement.
9. A perpetual ingress/egress easement for the common driveway on Lot 16, Block 3 is required
to be filed with the Ada County Recorder, which shall include a requirement for maintenance
of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement
shall be submitted to the Planning Division prior to signature on the final plat by the City
Engineer.
10. Homes constructed on Lots 15 and 17-19, Block 3 shall comply with the common driveway
exhibit in Section V.D. Solid fencing adjacent to the common driveway is prohibited unless
separated by a minimum 5-foot wide landscaped buffer as set forth in UDC 11-6C-3D.5.
11. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
Meridian City Council Meeting Agenda November 19, 2019 – Page 109 of 301
Page 8
B. Public Works
Site Specific Conditions:
1. The street light plan submitted appears to meet requirements based on a preliminary review.
2. No new sewer and water infrastructure is to be constructed with this Phase of Shelburne East
Subdivision. All infrastructure required to serve this Phase will be completed with Phase 1.
General Conditions:
3. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
4. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
5. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
6. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
7. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to occupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
8. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
9. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
10. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
11. Developer shall coordinate mailbox locations with the Meridian Post Office.
12. All grading of the site shall be performed in conformance with MCC 11-1-4B.
13. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
14. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
15. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
Meridian City Council Meeting Agenda November 19, 2019 – Page 110 of 301
Page 9
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
16. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
17. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
18. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
19. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
20. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
21. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 111 of 301
From:Ben Thomas
To:Sonya Allen
Subject:RE: Shelburne East Sub. 2 - FP H-2019-0078 Staff Report for Nov. 6th Council Mtg
Date:Friday, November 1, 2019 12:42:03 PM
Attachments:image006.png
Sonya,
We are in agreement with the conditions stated in the staff report.
Thanks,
Ben Thomas, PE
Civil Innovations, PLLC
1043 E. Park Blvd., Ste. 101
Boise, ID 83712
ben@civil-innovations.com
Office: (208) 884-8181
Cell: (208) 914-0770
From: Sonya Allen [mailto:sallen@meridiancity.org]
Sent: Monday, October 21, 2019 4:06 PM
To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way <cway@meridiancity.org>;
Chris Johnson <cjohnson@meridiancity.org>
Cc: Bill Parsons <bparsons@meridiancity.org>; ben@civil-innovations.com
Subject: Shelburne East Sub. 2 - FP H-2019-0078 Staff Report for Nov. 6th Council Mtg
Attached is the staff report for the proposed final plat for Shelburne Sub. 2. This item is scheduled to
be on the City Council agenda on Nov. 6th. The hearing will be held at City Hall, 33 E. Broadway
Avenue, beginning at 6:00 pm. Please call or e-mail with any questions.
Ben - Please submit a written response to the staff report to the City Clerk’s office
(cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting.
If you are in agreement with the conditions of approval contained in the staff report and you submit a
written response accordingly, your item will be placed on the consent agenda; consent agenda items
are passed in one motion by the Council at the beginning of the meeting. Note: If you are in
agreement with the staff report, it is still recommended you attend the meeting in the event the item
is pulled off of the consent agenda for discussion.
If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the
conditions of approval, your project will be placed on the regular agenda.
Thanks,
Sonya Allen | Associate Planner
EXHIBIT B
Meridian City Council Meeting Agenda November 19, 2019 – Page 112 of 301
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Meridian City Council Meeting Agenda November 19, 2019 – Page 113 of 301
CrE IDIANIZDAHO
?-
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 G
Item Title: Final Order for Shelburne East No. 3 (H-2019-0079)
By Shelburne Properties LLC. Located at 4330 and 4301 E. Bott
Ln
Meeting Notes:
M
I TEM SHEET
C ouncil Agenda I tem - 3.G.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F inal Order for S helburne E ast No. 3 (H-2019-0079) by S helburne Properties,
L L C , L ocated at 4330 and 4301 E . Bott L n.
AT TAC HM E NT S:
Description Type Upload D ate
O rder Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
E xhibit B E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 114 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 3 – FP H-2019-0079
Page 1 of 3
BEFORE THE MERIDIAN CITY COUNCIL
HEARING DATE: NOVEMBER 6, 2019
IN THE MATTER OF THE
REQUEST FOR FINAL PLAT
CONSISTING OF 34 BUILDING
LOTS AND 9 COMMON LOTS ON
11.69 ACRES OF LAND IN THE R-8
ZONING DISTRICT FOR
SHELBURNE EAST SUBDIVISION
NO. 3
BY: SHELBURNE PROPERTIES,
LLC
APPLICANT
)
)
)
)
)
)
)
)
)
)
)
)
)
CASE NO. H-2019-0079
ORDER OF CONDITIONAL
APPROVAL OF FINAL PLAT
This matter coming before the City Council on November 6, 2019 for final plat approval
pursuant to Unified Development Code (UDC) 11-6B-3 and the Council finding that the
Administrative Review is complete by the Planning and Development Services Divisions of the
Community Development Department, to the Mayor and Council, and the Council having
considered the requirements of the preliminary plat, the Council takes the following action:
IT IS HEREBY ORDERED THAT:
1. The Final Plat of “PLAT SHOWING SHELBURNE EAST SUBDIVISION NO.
3, LOCATED IN THE NW ¼ OF THE SE ¼ OF SECTION 28, T.3N., R.1E.,
B.M., ADA COUNTY, IDAHO, 2019, HANDWRITTEN DATE: 10/07/2019, by
CLINTON W. HANSEN, PLS, SHEET 1 OF 4,” is conditionally approved
Meridian City Council Meeting Agenda November 19, 2019 – Page 115 of 301
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 3 – FP H-2019-0079
Page 2 of 3
subject to those conditions of Staff as set forth in the staff report to the Mayor and
City Council from the Planning and Development Services divisions of the
Community Development Department dated November 6, 2019, a true and correct
copy of which is attached hereto marked “Exhibit A” and by this reference
incorporated herein, and the response letter from Ben Thomas, Civil Innovations,
PLLC, a true and correct copy of which is attached hereto marked “Exhibit B”
and by this reference incorporated herein.
2. The final plat upon which there is contained the certification and signature of the
City Clerk and the City Engineer verifying that the plat meets the City’s
requirements shall be signed only at such time as:
2.1 The plat dimensions are approved by the City Engineer; and
2.2 The City Engineer has verified that all off-site improvements are
completed and/or the appropriate letter of credit or cash surety has been
issued guaranteeing the completion of off-site and required on-site
improvements.
NOTICE OF FINAL ACTION
AND RIGHT TO REGULATORY TAKINGS ANALYSIS
The Applicant is hereby notified that pursuant to Idaho Code § 67-8003, the Owner may
request a regulatory taking analysis. Such request must be in writing, and must be filed with the
City Clerk not more than twenty-eight (28) days after the final decision concerning the matter at
issue. A request for a regulatory takings analysis will toll the time period within which a Petition
for Judicial Review may be filed.
Meridian City Council Meeting Agenda November 19, 2019 – Page 116 of 301
Please take notice that this is a final action of the governing body of the City of
Meridian, pursuant to Idaho Code § 67-6521. An affected person being a person who has an
interest in real property which may be adversely affected by this decision may, within twenty-
eight (28) days after the date of this decision and order, seek a judicial review pursuant to Idaho
Code§ 67-52.
By action of the City Council at its regular meeting held on the 014*'1 day of
NQVexnYW , 2019.
P(�� AUGUST 1
Attest: 1-43 p1P
ffi(EV
AA
_1100=i�
By:
Tammy de Weerd
Mayor, City of e dian
Copy served upon the Applicant, Planning and Development Services Divisions of the
Community Development Department and City
Attorney.
By:� Dated: wp
ORDER OF CONDITIONAL APPROVAL OF FINAL PLAT
FOR SHELBURNE EAST SUB 3 — FP H-2019-0079
Page 3 of 3
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Sonya Allen, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0079
Shelburne East No. 3
LOCATION: 4330 and 4301 E. Bott Ln., in the SE ¼
of Section 28, T.3., R.1E.
I. PROJECT DESCRIPTION
The Applicant proposes a Final Plat consisting of 34 building lots and 9 common lots on 11.69 acres
of land in the R-8 zoning district.
II. APPLICANT INFORMATION
A. Applicant:
Shelburne Properties, LLC – 7629 E. Pinnacle Peak Rd., Ste. 110, Scottsdale, AZ 85255
B. Owner:
Same as Applicant
C. Representative:
Ben Thomas, Civil Innovations, PLLC – 1043 E. Park Blvd., Ste. 101, Boise, ID 83712
III. STAFF ANALYSIS
Staff has reviewed the proposed final plat for substantial compliance with the approved preliminary
plat in accord with the requirements listed in UDC 11-6B-3C.2. Because the number of buildable lots
and common area is the same as shown on the preliminary plat, staff deems the final plat in
substantial compliance with the approved preliminary plat.
The following amenities are proposed with this phase of development: a community orchard with
picnic tables, internal pedestrian pathways, a segment of the City’s multi-use pathway system along
the Ten Mile Feeder Canal, and a picnic shelter and picnic tables.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 118 of 301
Page 2
IV. DECISION
Staff recommends approval of the proposed final plat within the conditions noted in Section VI of this
report.
V. EXHIBITS
A. Preliminary Plat (date: 9/7/2018)
Meridian City Council Meeting Agenda November 19, 2019 – Page 119 of 301
Page 3
B. Final Plat (date: 10/7/2019)
Meridian City Council Meeting Agenda November 19, 2019 – Page 120 of 301
Page 4
C. Landscape Plan (dated: 4/30/19)
Meridian City Council Meeting Agenda November 19, 2019 – Page 121 of 301
Page 5
Meridian City Council Meeting Agenda November 19, 2019 – Page 122 of 301
Page 6
D. Common Driveway Exhibit
Meridian City Council Meeting Agenda November 19, 2019 – Page 123 of 301
Page 7
VI. CITY/AGENCY COMMENTS & CONDITIONS
A. Planning Division
Site Specific Conditions:
1. Applicant shall comply with all previous conditions of approval associated with this
development (H-2018-0112, Development Agreement #2019-017516).
2. The applicant shall obtain the City Engineer’s signature on the subject final plat within two
years of the City Engineer’s signature on the second phase final plat, or apply for a time
extension, in accord with UDC 11-6B-7.
3. Prior to submittal for the City Engineer’s signature, have the Certificate of Owners and the
accompanying acknowledgement signed and notarized.
4. The final plat prepared by Land Solutions stamped on 10/7/2019 by Clinton W. Hansen,
included in Section V.B shall be revised as follows:
a. Note #10: “. . . recorded as Instrument No. 2019-017516, records of Ada County, Idaho.”
b. Note #12: Include recorded instrument number of the ACHD License Agreement.
c. Note #13: Include recorded instrument number of the CC&R’s.
d. In the Legend, include the recorded instrument number for the ACHD sidewalk
easement.
e. Widen the street frontage of Lot 12, Block 6 to a minimum of 30 feet measured as a
chord measurement in accord with UDC Table 11-2A-3B.1.
5. The landscape plan prepared by Jensen Belts Assoc., dated 4/30/19, included in Section V.C is
approved as submitted.
6. The existing home proposed to be retained on Lot 13, Block 6 shall hook up to city water and
sewer service within 60 days of it becoming available as set forth in MCC 9-1-4 and 9-4-8.
7. The existing garage on Lot 1, Block 9 is allowed to remain as an accessory structure to the
future home to be constructed on that lot and shall not be used as a residence.
8. All existing structures proposed to be removed shall be removed prior to signature on the final
plat by the City Engineer.
9. Future homes constructed in this development shall substantially comply with the conceptual
elevations approved with H-2018-0112 included in the Development Agreement.
10. The rear and/or sides of structures on lots that face E. Bott Dr. (i.e. Lots 3-6, Block 6; Lot 20,
Block 6; Lot 2, Block 8; and Lot 2, Block 7) shall incorporate articulation through changes in
two or more of the following: modulation (e.g. projections, recesses, step-backs, pop-outs),
bays, banding, porches, balconies, material types, or other integrated architectural elements to
break up monotonous wall planes and roof lines that are visible from the subject public streets.
Single-story homes are exempt from this requirement.
11. A perpetual ingress/egress easement for the common driveway on Lot 12, Block 7 is required
to be filed with the Ada County Recorder, which shall include a requirement for maintenance
of a paved surface capable of supporting fire vehicles and equipment. A copy of the easement
shall be submitted to the Planning Division prior to signature on the final plat by the City
Engineer.
12. The Nine Mile Creek shall be protected during construction.
Meridian City Council Meeting Agenda November 19, 2019 – Page 124 of 301
Page 8
13. Homes constructed on Lots 9-11 and 13, Block 7 shall comply with the common driveway
exhibit in Section V.D.
14. A Certificate of Zoning Compliance and Design Review applications are required to be
submitted to the Planning Division and approved prior to submittal of building permit
applications for the picnic shelter.
15. Staff’s failure to cite specific ordinance provisions or conditions from the preliminary plat
and/or development agreement does not relieve the Applicant of responsibility for compliance.
B. Public Works
Site Specific Conditions:
1. The Streetlights along E. Bott Dr. shall be metered to meet City and Idaho Power requirements.
2. This phase of the development will result in two long dead end water mains which may result
in poor water quality. The dead end in E. Awbrey St will be eliminated with future development
to the west. The dead end in S. Taradale Pl will be eliminated with the required connection to
the west into phase 1 (S. Selatir Way).
3. Applicant to add back the 8-inch water main connection between Phases 1 (S. Selatir Way) and
the future Phase 3 (S. Taradale Pl) as shown on the conceptual engineering plans submitted
with the pre-plat. This mainline shall be within a minimum 20-foot wide common area lot
between the two public right-of-ways, and an easement dedicated per General Condition No.
19 below. The water mains in S. Selatir Way and E. Bott Dr. shall be 8-inch, not 12-inch.
4. The 12-inch water main in S. Selatir Way (Phase 1) shall be extended south and connect to E.
Amity Rd in order to provide enough flow and pressure to this Phase.
General Conditions:
5. Sanitary sewer service to this development is available via extension of existing mains adjacent
to the development. The applicant shall install mains to and through this subdivision; applicant
shall coordinate main size and routing with the Public Works Department, and execute standard
forms of easements for any mains that are required to provide service. Minimum cover over
sewer mains is three feet, if cover from top of pipe to sub -grade is less than three feet than
alternate materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
6. Water service to this site is available via extension of existing mains adjacent to the
development. The applicant shall be responsible to install water mains to and through this
development, coordinate main size and routing with Public Works.
7. All improvements related to public life, safety and health shall be completed prior to occupancy
of the structures. Where approved by the City Engineer, an owner may post a performance
surety for such improvements in order to obtain City Engineer signature on the final plat as set
forth in UDC 11-5C-3B.
8. Upon installation of the landscaping and prior to inspection by Planning Department staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
9. A letter of credit or cash surety in the amount of 110% will be required for all incomplete
fencing, landscaping, amenities, pressurized irrigation, prior to signature on the final plat.
10. The City of Meridian requires that the owner post with the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water infrastructure
Meridian City Council Meeting Agenda November 19, 2019 – Page 125 of 301
Page 9
prior to final plat signature. This surety will be verified by a line item cost estimate provided
by the owner to the City. The applicant shall be required to enter into a Development Surety
Agreement with the City of Meridian. The surety can be posted in the form of an irrevocable
letter of credit, cash deposit or bond. Applicant must file an application for surety, which can
be found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
11. The City of Meridian requires that the owner post to the City a warranty surety in the amount
of 20% of the total construction cost for all completed sewer, and water infrastructure for a
duration of two years. This surety amount will be verified by a line item final cost invoicing
provided by the owner to the City. The surety can be posted in the form of an irrevocable letter
of credit, cash deposit or bond. Applicant must file an application for surety, which can be
found on the Community Development Department website. Please contact Land
Development Service for more information at 887-2211.
12. In the event that an applicant and/or owner cannot complete non-life, non-safety and non-health
improvements, prior to City Engineer signature on the final plat and/or prior to oc cupancy, a
surety agreement may be approved as set forth in UDC 11-5C-3C.
13. Applicant shall be required to pay Public Works development plan review, and construction
inspection fees, as determined during the plan review process, prior to the issuance of a plan
approval letter.
14. It shall be the responsibility of the applicant to ensure that all development features comply
with the Americans with Disabilities Act and the Fair Housing Act.
15. Applicant shall be responsible for application and compliance with any Section 404 Permitting
that may be required by the Army Corps of Engineers.
16. Developer shall coordinate mailbox locations with the Meridian Post Office.
17. All grading of the site shall be performed in conformance with MCC 11-1-4B.
18. Compaction test results shall be submitted to the Meridian Building Department for all building
pads receiving engineered backfill, where footing would sit atop fill material.
19. The engineer shall be required to certify that the street centerline elevations are set a minimum
of 3-feet above the highest established peak groundwater elevation. This is to ensure that the
bottom elevation of the crawl spaces of homes is at least 1-foot above.
20. The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation district
or ACHD. The design engineer shall provide certification that the facilities have been installed
in accordance with the approved design plans. This certification will be required before a
certificate of occupancy is issued for any structures within the project.
21. At the completion of the project, the applicant shall be responsible to submit record drawings
per the City of Meridian AutoCAD standards. These record drawings must be received and
approved prior to the issuance of a certification of occupancy for any structures within the
project.
22. Street light plan requirements are listed in section 6-7 of the Improvement Standards for Street
Lighting (http://www.meridiancity.org/public_works.aspx?id=272). All street lights shall be
installed at developer’s expense. Final design shall be submitted as part of the development
plan set for approval, which must include the location of any existing street lights. The
contractor’s work and materials shall conform to the ISPWC and the City of Meridian
Supplemental Specifications to the ISPWC. Contact the City of Meridian Transportation and
Meridian City Council Meeting Agenda November 19, 2019 – Page 126 of 301
Page 10
Utility Coordinator at 898-5500 for information on the locations of existing street lighting.
23. The applicant shall provide easement(s) for all public water/sewer mains outside of public right
of way (include all water services and hydrants). The easement widths shall be 20 -feet wide
for a single utility, or 30-feet wide for two. The easements shall not be dedicated via the plat,
but rather dedicated outside the plat process using the City of Meridian’s standard forms. The
easement shall be graphically depicted on the plat for reference purposes. Submit an executed
easement (on the form available from Public Works), a legal description prepared by an Idaho
Licensed Professional Land Surveyor, which must include the area of the easement (marked
EXHIBIT A) and an 81/2” x 11” map with bearings and distances (marked EXHIBIT B) for
review. Both exhibits must be sealed, signed and dated by a Professional Land Surveyor. DO
NOT RECORD. Add a note to the plat referencing this document. All easements must be
submitted, reviewed, and approved prior to signature of the final plat by the City Engineer.
24. Applicant shall be responsible for application and compliance with and NPDES permitting that
may be required by the Environmental Protection Agency.
25. Any existing domestic well system within this project shall be removed from domestic service
per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian Water Department at
(208)888-5242 for inspections of disconnection of services. Wells may be used for non-
domestic purposes such as landscape irrigation if approved by Idaho Department of Water
Resources.
26. Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact the Central District Health Department for
abandonment procedures and inspections.
27. All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways, intersecting,
crossing or laying adjacent and contiguous to the area being subdivided shall be addressed per
UDC 11-3A-6. In performing such work, the applicant shall comply with Idaho Code 42-1207
and any other applicable law or regulation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 127 of 301
From:Ben Thomas
To:Sonya Allen
Subject:RE: Shelburne East Sub. 3 - FP H-2019-0079 Staff Report for Nov. 6th Council Mtg
Date:Friday, November 1, 2019 12:42:06 PM
Attachments:image006.png
Sonya,
We are in agreement with the conditions stated in the staff report.
Thanks,
Ben Thomas, PE
Civil Innovations, PLLC
1043 E. Park Blvd., Ste. 101
Boise, ID 83712
ben@civil-innovations.com
Office: (208) 884-8181
Cell: (208) 914-0770
From: Sonya Allen [mailto:sallen@meridiancity.org]
Sent: Monday, October 21, 2019 4:06 PM
To: Adrienne Weatherly <aweatherly@meridiancity.org>; Charlene Way <cway@meridiancity.org>;
Chris Johnson <cjohnson@meridiancity.org>
Cc: Bill Parsons <bparsons@meridiancity.org>; ben@civil-innovations.com
Subject: Shelburne East Sub. 3 - FP H-2019-0079 Staff Report for Nov. 6th Council Mtg
Attached is the staff report for the proposed final plat for Shelburne Sub. 3. This item is scheduled to
be on the City Council agenda on Nov. 6th. The hearing will be held at City Hall, 33 E. Broadway
Avenue, beginning at 6:00 pm. Please call or e-mail with any questions.
Ben - Please submit a written response to the staff report to the City Clerk’s office
(cityclerk@meridiancity.org) and me by 3:00 pm the Thursday prior to the meeting.
If you are in agreement with the conditions of approval contained in the staff report and you submit a
written response accordingly, your item will be placed on the consent agenda; consent agenda items
are passed in one motion by the Council at the beginning of the meeting. Note: If you are in
agreement with the staff report, it is still recommended you attend the meeting in the event the item
is pulled off of the consent agenda for discussion.
If you do not respond to the staff report by Thursday at 3:00 pm, or if you have concerns with the
conditions of approval, your project will be placed on the regular agenda.
Thanks,
Sonya Allen | Associate Planner
EXHIBIT B
Meridian City Council Meeting Agenda November 19, 2019 – Page 128 of 301
City of Meridian | Community Development Dept.
33 E. Broadway Ave., Ste. 102, Meridian, Idaho 83642
Phone: 208-884-5533 | Fax: 208-489-0578
Built for Business, Designed for Living
All e-mail messages sent to or received by City of Meridian e-mail accounts are subject to the Idaho law,
in regards to both release and retention, and may be released upon request, unless exempt from disclosure by law.
Meridian City Council Meeting Agenda November 19, 2019 – Page 129 of 301
EIDIZIAN,*--
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CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 H
Item Title: Findings of Fact, Conclusions of Law for Ten Mile Plaza (H-2019-
0102)
By Huston-Bugatsch Architects. Located at 3110 W. Quintale
Dr.
Meeting Notes:
Mfa I ''k��
I TEM SHEET
C ouncil Agenda I tem - 3.H.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - F indings of F act, C onclusions of L aw for Ten M ile P laza (H-2019-0102) by
Huston-Bugatsch Architects, L ocated at 3110 W. Quintale D r.
AT TAC HM E NT S:
Description Type Upload D ate
F indings Findings/Orders 11/14/2019
E xhibit A E xhibit 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 130 of 301
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for a Development Agreement Modification to Remove the 2 Acre
Property from the Boundary of the Original Development Agreement (Instrument No. 101117652)
for the Purpose of Entering into a New One to Develop the Property in Accord with a New Concept
Plan and Building Elevations, by Eric Wall.
Case No(s). H-2019-0102
For the City Council Hearing Date of: November 6, 2019 (Findings on November 19, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of November 6 2019, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of November 6, 2019, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of November 6,
2019, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of November 6, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda November 19, 2019 – Page 131 of 301
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 - 2 -
7. That this approval is subject to the proposed provisions all in the attached Staff Report for the
hearing date of November 6, 2019, incorporated by reference. The new terms are concluded to be
reasonable and the applicant shall meet such requirements of the application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for a modification to the existing Development Agreement is hereby
approved per the provisions in the Staff Report for the hearing date of November 6, 2019,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of November 6, 2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 132 of 301
By action of the City Council at its regular meeting held on the ` I day of
2019.
COUNCIL PRESIDENT JOE BORTON VOTED 1
COUNCIL VICE PRESIDENT LUKE CAVENER VOTEDe
COUNCIL MEMBER ANNE LITTLE ROBERTS VOTEDA4-�-
COUNCIL MEMBER TY PALMER VOTED Ay
COUNCIL MEMBER TREG BERNT VOTEDy 2
COUNCIL MEMBER GENESIS MILAM VOTED
MAYOR TAMMY de WEERD VOTED
(TIE BREAKER)
Mayor Tamm eerd
OPj�D AUG
Attest: 6o�Q ! ��
wA q City Of
SEAL .. J 11 "�
City Clerk s�
Copy served upon Applicant, Community Development Department, Public Works Department and City
Attorney.
By: Ota&MUkOu Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0102 Ten fft\V, PIO,z•k - 3 -
EXHIBIT A
Page 1
HEARING
DATE:
11/6/2019
TO: Mayor & City Council
FROM: Bill Parsons, Planning Supervisor
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0102
Ten Mile Plaza MDA
LOCATION: 3110 W. Quintale Dr., in the NW ¼ of
the NW ¼ of Section 35, Township 4N.,
Range 1W.
I. PROJECT DESCRIPTION
Request to modify the existing Development Agreement (Instrument #101117652) to remove the
subject property from the boundary of the original development agreement (Instrument #101117652)
for the purpose of developing the property in accord with the proposed concept plan and building
elevations.
II. SUMMARY OF REPORT
A. Project Summary
III. APPLICANT INFORMATION
A. Applicant:
Eric Wall
2880 E. 14th N.
Ammon, ID 83401
B. Owner:
Same as applicant
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Description Details
Acreage Approximately 2 acres
Current Zoning C-G
Neighborhood meeting date; # of
attendees:
10/03/2019; 9 attendees
History (previous approvals) AZ-01-003 (DA # 101117652, Bridgetower Crossing Sub.)
Meridian City Council Meeting Agenda November 19, 2019 – Page 134 of 301
EXHIBIT A
Page 2
C. Applicant’s Representative:
Adam Garcia, Houston Bugatsch Architects
1307 N. 39th Street, Ste. 103
Nampa ID 83687
IV. NOTICING
City Council
Posting Date
Newspaper Notification 10/4/2019
Radius notification mailed to properties
within 300 feet 10/1/2019
Public hearing notice sign posted 10/5/2019
Nextdoor posting 10/1/2019
V. STAFF ANALYSIS
The existing Development Agreement (DA) (Inst. ##101117652) for the Bridgetower Crossing
development consisting of 371.42 acres of land was approved in 2001. The terms of the original
agreement requires each use on the property to obtain detailed CUP approval. Rather than go through
the CUP approval, the applicant wishes to amend the development agreement so he can develop the
site consistent with the proposed development plan and building elevations.
A legal description showing the boundary of the property subject to the new DA terms are included
below in Section VII.A.
The proposed concept plan depicts two (2) commercial pads and associated parking. The first phase
of development consist of the northern pad site. The site is proposed to develop with a 6,015 square
foot multi-tenant building to house two (2) restaurants with an accessory drive-through. The second
pad site depicts a 9,000 square foot pad and associated parking (see Exhibit VII.B). Both the
restaurants and associated drive-through are subject to the specific use standards set forth in UDC 11-
4-3-49 and 11-4-3-11. To ensure the drive-through is not the main focal point of the
development, the applicant should incorporate a berm, additional landscaping, walls,
architectural elements or a combination of these design techniques to screen the drive-through
in accord with the design standards set forth in UDC 11-3A-19B.3.f.
Access is proposed via existing access points from N. Ten Mile Rd., via W. Quintale Dr. and W.
McMillan Rd., via the adjacent existing commercial development. Further, the site plan depicts
parking that may be shared with the adjacent commercial development on the east boundary of the
proposed development. Prior to development on the site, the applicant should submit a recorded
reciprocal cross access and shared parking agreement between the proposed and existing
development. Access to the site is required to comply with UDC 11-3A-3.
Conceptual building elevations were also submitted to demonstrate the quality of design and a
cohesive design theme of the future buildings in the development. Building materials consist of three
(3) different colors of stucco, stone accents and metal awnings consistent with the neighboring
commercial development. To ensure the west side of the building is attractive along the street
and roof-top mechanical equipment is screened in accord with the Architectural Standards
Manual(ASM), staff recommends that the west elevation incorporate the same gabled stone
parapet as the east elevation for an additional design element.
Meridian City Council Meeting Agenda November 19, 2019 – Page 135 of 301
EXHIBIT A
Page 3
VI. DECISION
A. Staff:
A. Staff recommends approval of the proposed MDA per the provisions in Section VIII.
B. The Meridian City Council heard this item on November 6, 2019. At the public hearing, the
Council moved to approve the subject MDA request.
1. Summary of the City Council public hearing:
a. In favor: Adam Garcia
b. In opposition: None
c. Commenting: None
d. Written testimony: Diane Oswald and Dave Steels
e. Staff presenting application: Bill Parsons
f. Other Staff commenting on application: None
2. Key issue(s) of public testimony:
a. None
3. Key issue(s) of discussion by City Council:
a. Parking requirements for the proposed development.
4. City Council change(s) to Staff recommendation:
a. Struck the requirement for the gabled stone parapet on the west elevation.
Meridian City Council Meeting Agenda November 19, 2019 – Page 136 of 301
EXHIBIT A
Page 4
VII. EXHIBITS
A. Legal Description:
Meridian City Council Meeting Agenda November 19, 2019 – Page 137 of 301
EXHIBIT A
Page 5
Meridian City Council Meeting Agenda November 19, 2019 – Page 138 of 301
EXHIBIT A
Page 6
Meridian City Council Meeting Agenda November 19, 2019 – Page 139 of 301
EXHIBIT A
Page 7
A. Conceptual Development Plan
Meridian City Council Meeting Agenda November 19, 2019 – Page 140 of 301
EXHIBIT A
Page 8
B. Conceptual Building Elevations (REVISED)
Meridian City Council Meeting Agenda November 19, 2019 – Page 141 of 301
EXHIBIT A
Page 9
Meridian City Council Meeting Agenda November 19, 2019 – Page 142 of 301
EXHIBIT A
Page 10
VIII. CITY/AGENCY COMMENTS & CONDITIONS
Recommended Development Agreement Provisions:
CONDITIONS COVERING DEVELOPMENT OF SUBJECT PROPERTY:
5.1. Owner/Developer shall develop the Property in accordance with the following special
conditions:
1. The applicant shall be responsible for all costs associated with the sewer and water service
extension and hook-up to City services.
2. Future development of this site shall substantially comply with the attached conceptual
development plan, building elevations and provisions contained herein. The west elevation
shall incorporate the same gabled stone parapet as the east elevation for an additional
design element.
3. All future development of the subject property shall comply with the City of Meridian
ordinances in effect at the time of development.
4. Any restaurant use on the site shall comply with the specific use standards set forth in UDC
11-4-3-49.
5. Any drive-through establishment on the site shall comply with the specific use standards set
forth in UDC 11-4-3-11. All drive-through establishments shall be screened with a berm,
additional landscaping, walls, architectural elements or a combination of these design
techniques to produce an appropriate buffer adjacent to roadways in accord with the
design standards set forth in UDC 11-3A-19B.3.f.
6. With the submittal of the CZC application, the applicant shall submit a recorded
reciprocal cross access and parking agreement between the proposed development and
existing development to the east (Parcel #R1079920521). Access to the site shall comply
with UDC 11-3A-3.
7. Future development shall comply with the structure and site design standards listed in UDC
11-3A-19 and the design standards listed in the Architectural Standards Manual.
Meridian City Council Meeting Agenda November 19, 2019 – Page 143 of 301
EIDIAN,!
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CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 I
Item Title: Development Agreement for Creamline Park
With Adler AB Owner IV, LLC (Owner/Developer). Located at 48
and 71 NW 13th PL and 1220 and 1480 W. Franklin Rd.
Meeting Notes:
r�i
I TEM SHEET
C ouncil Agenda I tem - 3.I .
Presenter: S onya Allen
Estimated Time f or P resentation: 0
Title of I tem - D evelopment Agreement (H-2019-0060) for Creamline P ark with Adler AB
Owner I V, L L C (Owner/Developer), located at 48 & 71 N.W. 13th P L and 1220 & 1480 W.
F ranklin Rd
Modified Development A greement between the C ity of Meridian and Adler A B Owner I V, L L C for
C reamline Park (H-2019-0060)
AT TAC HM E NT S:
Description Type Upload D ate
Development A greement-Creamline P ark H-2019-0060 A greements / C ontracts 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 144 of 301
ADA COUNTY RECORDER Phil McGrane 2019-116566
BOISE IDAHO Pgs=4 BONNIE OBERBILLIG 11/21/2019 10:13 AM
CITY OF MERIDIAN, IDAHO NO FEE
ADDENDUM TO DEVELOPMENT AGREEMENT
PARTIES: 1. City of Meridian
2. Adler AB Owner IV, LLC, Owner/Developer
THIS ADDENDUM TO DEVELOPMENT AGREEMENT is dated this 1 day
of '�(1 - , 2019, ("ADDENDUM'), by and between City of Meridian, a municipal
corporation of the State of Idaho ("CITY"), whose address is 33 E. Broadway Avenue, Meridian,
Idaho 83642 and Adler AB Owner IV, LLC, ("OWNER/DEVELOPEW ), whose address is 3084 E.
Lanark Street, Meridian, ID 83642.
RECITALS
A. CITY and OWNER/DEVELOPER entered into that certain Development
Agreement that was recorded on February 15, 2007 in the real property records of Ada County as
Instrument No. 107022431 ("DEVELOPMENT AGREEMENT").
B. CITY and OWNER/DEVELOPER now desire to amend the Development
Agreement, which terms have been approved by the Meridian City Council in accordance with Idaho
Code Section 67-6511.
NOW, THEREFORE, in consideration of the covenants and conditions set forth
herein, the parties agree as follows:
1. OWNER/DEVELOPER shall be bound by the terms of the Development Agreement
recorded in the records of Ada County as Instrument No. 107022431, except as specifically amended
as follows:
USES PERMITTED BY THIS AGREEMENT:
4.1 The uses allowed pursuant to this Agreement are only those uses allowed under
City's Unified Development Code codified as Meridian City Code 11-2C-2, as
follows:
Construction and development of ten (10) industrial lots on 31.04 acres in the I -L
zone pertinent to AZ -06-014 and H-2018-0051 applications.
4.2 No change in the uses specified in this Agreement shall be allowed without
modification of this Agreement.
ADDENDUM TO DEVELOPMENT AGREEMENT — CREAMLINE PARK — H-2019-0060 Page i of 4
Meridian City Council Meeting Agenda November 19, 2019 — Page 145 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 146 of 301
4. If any provision of this Addendum is held not valid by a court of competent jurisdiction, such
provision shall be deemed to be excised from this Addendum and the invalidity thereof shall not
affect any of the other provisions contained herein.
5. This Addendum sets forth all promises, inducements, agreements, condition, and
understandings between Owner/Developer and City relative to the subject matter herein, and there
are no promises, agreements, conditions or under -standing, either oral or written, express or implied,
between Owner/Developer and City, other than as are stated herein. Except as herein otherwise
provided, no subsequent alteration, amendment, change or addition to this Addendum shall be
binding upon the parties hereto unless reduced to writing and signed by them or their successors in
interest or their assigns, and pursuant, with respect to City, to a duly adopted ordinance or resolution
of City.
a. Except as herein provided, no condition governing the uses and/or conditions
governing development of the subject Property herein provided for can be modified or
amended within the approval of the City Council after the City has conducted public
hearing(s) in accordance with the notice provisions provided for a zoning designation
and/or amendment in force at the time of the proposed amendment.
6. This Addendum shall be effective as of the date herein above written.
7. Except as amended by the Addendum, all terms of the previous Agreements shall remain in
full force and effect.
ACKNOWLEDGMENTS
IN WITNESS WHEREOF, the parties have herein executed this agreement and made
it effective as hereinabove provided.
OWNER/DEVELOPER:
Adler B er IV, LLC
of -
By: c
Its:
CITY OF MERIDIAN ATTEST:
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By:,�
Mayor Tam eerd C . ohn , IDjAN
SEAL
ADDENDUM TO DEVELOPMENT AGREEMENT — CREAMLINE PARK — H-2019-0060 �'cS$age 3 of 4 JQ`�
2 0f the TREP�
STATE OF IDAHO )
ss:
County of Ada, )
On this [1 day of (\jj)LPMbZv'-, 2019, before me, the undersigned, a Notary Public
in and for said State, personally appeared NJ ,kC1�61ej 5 • pol eco , known or identified
to me to be the of Adler AB Owner IV, LLC and the person
who signed above and acknowledged to me that he executed the same on behalf of said corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal the day
and year in this certificate first above written.
(SEAL) •,•` ALLY GO
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STATE OF IDAHO )"'811111111, ,
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County of Ada )
No' ary Public for Ida o
Residing at: Vrq- 'd'i/xrI 1
My Commission Expires: p ? OS
On thisday of IV��11( , 2019, before me, a Notary Public, personally
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appeared Tammy de Weerd and Chris Johnson, known or identified to me to be the Mayor and
Clerk, respectively, of the City of Meridian, who executed the instrument or the person that executed
the instrument on behalf of said City, and acknowledged to me that such City executed the same.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seat the day
and year in this certificate fiat above written.
0 klcuuw �� -
4 0 101 4 Notary Public for Idaho
ko ARLENE WAY Residing at: � Q udA-0 ��
COMMISSION #67390 Commission expires:3-A'R-aOAa.
NOTARY PUBLIC
STATE OF IDAHO
MY COMMISSION EXPIRES 3128/22
ADDENDUM TO DEVELOPMENT AGREEMENT — CREAMLINE PARK — H-2019-0060 Page 4 of 4
EIDIANDAHO
,?--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 3
Item Title: Professional Services Agreement
For Fabrication and Installation of Fire Station No. 6 Artwork
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.J .
Presenter: E mily K ane
Estimated Time f or P resentation: 1 minute
Title of I tem - Professional S ervices Agreement F or Fabrication And Installation Of M eridian
F ire Station No. 6 Artwork
AT TAC HM E NT S:
Description Type Upload D ate
P rofessional S ervices Agreement F or F abrication And
I nstallation Of Meridian F ire S tation No. 6 Artwork Cover Memo 11/8/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 149 of 301
PROFESSIONAL SERVICES AGREEMENT FOR FABRICATION AND
INSTALLATION OF MERIDIAN FIRE STATION NO.6 ARTWORK
This PROFESSIONAL SERVICES AGREEMENT FOR FABRICATION AND
INSTALLATION OF MERIDIAN FIRE STATION NO. 6 ARTWORK ("Agreement") is made
this day of November, 2019 ("Effective Date"), by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho ("City"), and Daniel Borup,
an individual whose address is 426 Walnut Street, Shelley, Idaho ("Artist"). (City and Artist
may hereinafter be collectively referred to as "Parties.")
WHEREAS, City desires that public art will be a component of Meridian Fire Station no.
6, and to that end, issued a Request for Proposals ("RFP"), attached hereto as ExhibitA, to
commission artwork to be installed at Meridian Fire Station no. 6;
WHEREAS, in response to the RFQ, Artist has designed a bronze sculpture depicting a
firefighter, as generally depicted in Exhibit B hereto ("Artwork");
WHEREAS, following the Meridian Arts Commission's and Meridian Fire
Department's joint recommendation to the Meridian City Council that Artist's proposal be
commissioned for installation at Fire Station no. 6, the Meridian City Council did adopt such
recommendation at its regular meeting on August 13, 2019; and
NOW, THEREFORE, for good and valuable consideration, the receipt and sufficiency
of which is hereby acknowledged and agreed, and in consideration of the mutual promises and
covenants herein contained, the Parties agree as follows:
I. SCOPE OF SERVICES.
Artist shall design and fabricate one (1) bronze sculpture as described and depicted in Exhibit
B, and shall install such Artwork in the location authorized by the City Project Manager, at
Meridian Fire Station no. 6, located at 1435 W. Overland Road, in Meridian, Idaho ("Site").
Artwork installation shall comply in all respects with established engineering standards,
Idaho Standards for Public Works Construction, all established policies and ordinances of the
City of Meridian, and the direction of the City Project Manager. Artist shall engage an
independent testing agency to test and inspect construction materials and methods.
II. COMPENSATION.
A. Total amount. The total payment to Artist for the design, fabrication, and installation of
the Artwork shall be thirty-five thousand dollars ($35,000.00). This amount shall
constitute full compensation for any and all design, fabrication, installation, or other
services; travel; materials; shipping; contingency; commission; artist fee; and other costs
of work to be performed or furnished by Artist.
B. Method of payment. Artist shall provide to City one (1) completed W-9 form, and
invoices for services and/or materials provided pursuant to the payment schedule set forth
PROFESSIONAL SERVICES AGREEMENT - FIRE STATION NO. 6 PAGE 1
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 2
herein, which City shall pay within thirty (30) days of receipt. City shall not withhold
any federal or state income taxes or Social Security tax from any payment made by City
to Artist under the terms and conditions of this Agreement. Payment of all taxes and other
assessments on such sums shall be the sole responsibility of Artist.
C. Payment schedule. Artist shall be paid pursuant to the following benchmarks:
1. City Approval of Detailed Plan: $11,666.00 shall be paid to Artist within thirty (30)
days of the City Project Manager’s approval of Artist’s detailed plan for fabrication
of the Artwork and installation of the Artwork at the Site (“Detailed Plan”). The
Detailed Plan shall include:
a. Detailed project timeline;
b. Digital rendering of the general location and positioning of the installation of the
Artwork at Site;
c. A plan for engaging an engineer certified in the state of Idaho to , review and
stamp the drawings and structural calculations; and
d. Plan for engaging an independent testing agency to test and inspect construction
materials and methods.
2. Artwork Sculpture: $11,666.00 shall be paid to the Artist within thirty (30) days of
Artists’:
a. Submission to City Project Manager of final construction drawings and structural
calculations for Artwork, reviewed and stamped by an engineer certified in the state
of Idaho; and
b. Completion of the sculptures prior to bronzing, as demonstrated to and approved in
writing by the City Project Manager.
3. Final Completion: $11,668.00 shall be paid to the Artist within thirty (30) days of
Final Completion, which shall be defined as:
a. Complete installation of the completed Artwork at the Site, in coordination with
and as confirmed by the City Project Manager;
b. Artist’s submission to the City Project Manager of a recommended maintenance
plan for the Artwork;
c. Artist’s submission to the City Project Manager of a report from an independent
testing agency approving construction materials and methods;
d. Final inspection and approval of the installation of Artwork at the Site by the City
Project Manager and City Building Official; and
e. Execution of a mutually agreed-upon acceptance agreement to include Artist’s
indemnification of City; express waiver of Artist’s right, title, or interest in the
Artwork; and waivers of lien from any and all sub-contractors and major materials
suppliers; which agreement shall be prepared by the City Attorney’s Office and
approved by Meridian City Council.
Meridian City Council Meeting Agenda November 19, 2019 – Page 151 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 3
III. TIME OF PERFORMANCE.
A. Timeline. In addition to the benchmarks set forth in the timeline prepared by Artist as
part of the Detailed Plan, the Parties shall meet the following deadlines:
1. By 5:00 p.m., December 1, 2019: Artist shall complete Submission of the Detailed
Plan to the City Project Manager. The City Project Manager shall review, request
modifications as necessary, and approve the Detailed Plan, either as submitted or as
modified pursuant to mutual agreement, within fourteen (14) days of receipt thereof.
2. By 5:00 p.m., March 27, 2020: Artist shall complete Artwork Sculpture and obtain
written approval of same by the City Project Manager. The City Project Manager
shall approve, or approve as modified, such sculpture within seven (7) days of
Artist’s notice of such completion. Prior to issuing approval, the City Project
Manager shall determine that the Artwork, as sculpted, is in keeping with Artist’s
representations as set forth in the proposal set forth in Exhibit B. Non-material design
refinements and/or improvements shall be left to the discretion of the Artist.
3. By 5:00 p.m., April 1, 2020: City Project Manager shall apply for any and all
necessary permits or approvals from the City of Meridian for the installation of the
Artwork, which may include Certificate of Zoning Compliance from the Community
Development Department/Planning Division; and permitting and inspection by the
Community Development Department/Building Services Division. Artist shall
provide any information to City Project Manager necessary to complete such
applications. By this date, Artist shall also coordinate with the City Project Manager
regarding placement of the Artwork.
4. By 5:00 p.m., April 10, 2020: With prior approval and all necessary permits and/or
permissions, Artist shall be responsible for delivering the sculpture to the foundry to
be bronzed. Upon delivery of the sculpture to the foundry, Artist shall notify the City
Project Manager of same via e-mail. Artist shall immediately notify the City Project
Manager of any delay that occurs or is anticipated to affect delivery of the sculpture
to the foundry.
5. By 5:00 p.m., July 10, 2020: Artist shall be responsible for Final Completion. The
City Project Manager may extend the date of Final Completion for a reasonable
amount of time only if such delay is due to circumstances and events beyond the
control of Artist or pursuant to a written agreement by the Parties.
6. By 11:59 p.m., July 14, 2020: Provided that Artist has completed Final Completion,
as provided herein, City shall execute Final Acceptance of the Artwork, which shall
be signified by City’s adoption of a resolution indicating that the City accepts the
delivery of the Artwork as designed, fabricated, and installed.
B. Time of the essence. The Parties acknowledge that services provided under this
Agreement shall be performed in a timely manner. The Parties acknowledge and agree
Meridian City Council Meeting Agenda November 19, 2019 – Page 152 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 4
that time is strictly of the essence with respect to this Agreement, and that the failure to
timely perform any of the obligations hereunder shall constitute a breach of, and a default
under, this Agreement by the party so failing to perform.
C. Inspection. The Artist shall provide the City Project Manager and/or City with
reasonable opportunities to review the progress of the Artwork to ensure compliance with
the timeline and the proposal as described and depicted in Exhibit B hereto or as mutually
agreed by the Parties in writing, upon City Project Manager’s request. If during such
inspection, or in the course of the approval processes required herein, the City Project
Manager or City concludes that the Artwork or any portion or component thereof do not
conform to the timeline or to the proposal as described and depicted in Exhibit B hereto
or as mutually agreed by the Parties in writing, notice of the specific non-conformity and
request for Artist to address the specified non-conformity shall be given to Artist in
writing as soon as practicable. Artist shall have fourteen (14) days to address and correct
any non-conformity. If, upon City Project Manager’s re-inspection, the City Project
Manager concludes that the Artwork or the nonconforming portion or component thereof
remain nonconforming, termination procedures may commence. City’s failure to
disapprove in writing shall constitute presumptive approval of the Artwork as inspected.
IV. MAINTENANCE AND REPAIR.
A. Two years following Final Acceptance. Artist shall be fully responsible for all parts
and workmanship of the Artwork for a period of two (2) years after City’s Final
Acceptance of the Artwork, and during such time shall replace any defective parts and/or
rework any defective craftsmanship in a timely fashion at no cost to City, except that
during such period Artist shall not be required to replace or repair any damage to the
Artwork caused by City’s employees, by vandalism, or by an act of God.
B. Determination of need for repair. At all times, including the first two years following
Final Acceptance, City shall make any and all determinations regarding whether the
Artwork’ parts and/or craftsmanship require maintenance, restoration, or repair. Artist
may be asked to provide input regarding such matters, but all decisions regarding the
need for maintenance, restoration, or repair shall be made by City.
C. Maintenance, restoration, and repair. City shall provide basic maintenance,
restoration, and repair of the Artwork at City’s cost. In the event that the Artwork is
damaged or destroyed, in whole or in part, City may, at its sole election, restore the
Artwork, subject to receipt of any insurance proceeds and availability of sufficient funds.
V. CREATION, INTEGRITY, AND OWNERSHIP OF ARTWORK.
A. Waiver and relinquishment of rights. Between Artist’s Final Completion and City’s
Final Acceptance, Artist shall expressly waive any and all right, title, or interest in the
Artwork. Artist understands that this waiver shall include waivers of the rights of
reproduction, adaptation, publication, and display, except as otherwise permitted by this
Agreement. Artist agrees to relinquish any and all rights, title, and interest to the
Meridian City Council Meeting Agenda November 19, 2019 – Page 153 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 5
Artwork developed in connection with this Agreement, and hereby expressly waives any
rights Artist has to the Artwork, including, but not limited to, the rights afforded artists
under the Copyright Act of 1976 and the Visual Arts Rights Act of 1990, Title 17 U.S.C.
§§ 101 et seq. Artist understands and agrees that the right of attribution and integrity, as
specifically set forth in 17 U.S.C. § 106A, are hereby expressly waived except as
otherwise provided herein. To the extent that the provisions of this Agreement differ
with the Copyright Act of 1976 and Visual Arts Rights Act of 1990, the provisions of this
Agreement will govern and any such differences in the rights and duties created
thereunder are expressly waived.
B. Limited edition. Artwork shall be one of a limited edition of nine (9). Artist warrants
and represents that the Artwork designed, fabricated, and installed pursuant to this
Agreement has never heretofore been designed, fabricated, installed, created, published,
or copied and that Artist is the sole creator and owner of all rights in the Artwork and the
design thereof.
C. Ownership. Upon City’s Final Acceptance, the Artwork shall be owned by City.
Following Final Acceptance, City may remove the Artwork from the Site and/or move
the Artwork to another location, at City’s sole election and discretion.
D. No copyright. Artist shall not make any claim to the copyright of the Artwork.
E. Photographs of Artwork by City. City may photographically reproduce the image of
the Artwork and all preliminary studies, models and maquettes thereof, as City may
desire for educational and public information purposes. Where practicable and to the
extent of City’s authority, Artist shall be acknowledged on each such photographic
reproduction to be the creator of the original subject thereof, provided that photographic
reproductions of preliminary studies, models and maquettes shall not be identified as or
represented to be the finished Artwork.
F. Photographs of Artwork by Artist. Artist may photographically reproduce the image
of the Artwork and all preliminary studies, models and maquettes thereof, as Artist may
desire for marketing, educational and public information purposes. Where practicable,
Artist shall acknowledge on each such photographic reproduction the location of such
Artwork, provided that reproductions of preliminary studies, models and maquettes shall
not be identified as or represented to be the finished Artwork.
G. Models of Artwork. City shall at no time create any model, maquette, replica, copy, or
any other three-dimensional reproduction of Artwork or any component thereof for any
purpose without first entering into a mutually agreed-upon written agreement with Artist
governing the creation, use, and/or sale of such model, maquette, replica, copy, or
reproduction. Upon Final Completion, other than the limited edition of nine (9)
contemplated by this Agreement, Artist shall not create any new model, maquette,
replica, copy, or any other three-dimensional reproduction of Artwork or any component
thereof for any purpose without first entering into a mutually agreed-upon written
agreement with City governing the creation, use, and/or sale of such model, maquette,
Meridian City Council Meeting Agenda November 19, 2019 – Page 154 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 6
replica, copy, or reproduction. This provision shall not prevent Artist’s creation of any
model or mock-up for purposes of designing and/or engineering Artwork prior to Final
Completion.
H. Alteration of Artwork. If any alteration occurs to the Artwork after installation,
whether intentional or accidental and whether caused by City or others, upon written
request of Artist, such Artwork shall no longer be represented to be the work of Artist,
unless otherwise allowed by Artist in writing. Other than as specified herein, Artist
specifically waives the right to claim any other remedy concerning the alteration of the
Artwork as provided for under Idaho or federal law, whether by statute or otherwise.
I. Use of City name. City hereby conveys to Artist permission to use City’s name in all
forms and media and in all manners, including, but not limited to, exhibition, display,
advertising, trade, and editorial uses, without violation of City’s rights of privacy or any
other rights City may possess in connection with its commission and purchase of the
Artwork.
J. Removal from display. City shall have the right to remove the Artwork from Site and/or
from public display. In the event that City determines that the Artwork or any component
thereof shall be sold, Artist shall be provided the first right of refusal to purchase the
Artwork or such component from City. Should Artist choose to purchase the Artwork
pursuant to this provision, the price of the Artwork shall be the fair market value thereof.
This provision shall expire upon the death of Artist and shall not be extended to Artist’s
estate unless City so elects.
K. Subcontracting or assignment of obligations. Artist shall not subcontract or assign any
of Artist’s obligations under this Agreement that require or that may require Artist’s
artistic talent or expertise. Artist may subcontract or assign obligations that do not
require Artist’s artistic talent or expertise, including, but not limited to, such obligations
as transport and installation of the Artwork, and other obligations as outlined in Artist’s
proposal as set forth in Exhibit A. Any and all subcontractors or assignees shall be bound
by all the terms and conditions of this Agreement.
VI. INDEMNIFICATION, WAIVER, AND INSURANCE.
A. Indemnification. Artist shall indemnify, save, and hold harmless the City and any and
all of its employees, agents, volunteers, and/or elected officials from any and all losses,
claims, and judgments for damages or injury to persons or property, and from any and all
losses and expenses caused or incurred by Artist or Artist’s servants, agents, employees,
guests, and/or business invitees, occurring before City’s Final Acceptance of the
Artwork.
B. Waiver. Artist waives any and all claims and recourse against City, including the right
of contribution for loss and damage to persons or property arising from, growing out of,
or in any way connected with or incident to Artist’s performance of this Agreement,
whether such loss or damage may be attributable to known or unknown conditions,
Meridian City Council Meeting Agenda November 19, 2019 – Page 155 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 7
except for liability arising out of concurrent or sole negligence of City or its officers,
agents or employees.
C. Insurance to be obtained by Artist. Artist shall obtain and shall maintain, at Artist’s
own expense, from the Effective Date of this Agreement through City’s Final Acceptance
of the Artwork, each and all of the following:
1. General liability insurance. General liability insurance with a limit of not less than
one million dollars ($1,000,000.00) per each occurrence, combined single limit bodily
injury and property damage, covering the actions and omissions of Artist and her
employees, agents, and/or workers in fabricating, transporting, and installing the
Artwork and/or components or materials thereof, including coverage for owned, non-
owned, and hired vehicles, as applicable.
2. Workers’ compensation insurance. Artist shall obtain and shall maintain, at
Artist’s own expense, from the Effective Date of this Agreement through City’s Final
Acceptance of the Artwork, and throughout the course of this Agreement, workers’
compensation insurance, in an amount required by Idaho law, whichever is higher, to
cover any and all persons employed by Artist.
3. Insurance of Artwork. Upon completion of the sculptures, through City’s Final
Acceptance of Artwork, Artist shall procure and maintain, at Artist’s own expense, in
an all-risk form with limits of not less than twenty thousand ($20,000), and any
deductible not to exceed five hundred dollars ($500) each loss, with any loss payable
to City. Artist agrees to bear all risks of loss of and/or damage to the Artwork until
City’s Final Acceptance of Artwork.
D. Proof of insurance. Artist shall provide to City, within seven (7) days of the Effective
Date of this Agreement, written proof that Artist has obtained all insurance required
hereunder. If any change is made to any insurance policy or coverage required under
and/or obtained pursuant to this Agreement, Artist or Artist’s insurance agent shall notify
City immediately.
E. Insurance to be obtained by Artist’s subcontractors. Artist shall require any and all
subcontractors employed or utilized in the course and scope of the obligations described
in this Agreement to obtain and maintain general liability insurance and workers’
compensation insurance in the amounts described herein. Artist shall provide to City,
within twenty-four (24) hours of hiring or engaging any subcontractor, written proof that
her subcontractors have obtained all insurance required hereunder.
F. Insurance to be obtained by City. City shall obtain all necessary property and
commercial general liability insurance as may be required in order to protect its insurable
interests for its rights and obligations described within this Agreement. Upon City’s
Final Acceptance of the Artwork, City shall obtain property insurance for the Artwork.
Meridian City Council Meeting Agenda November 19, 2019 – Page 156 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 8
G. No cancellation without notice. On all insurance policies required under this
agreement, such policies shall provide that they may not be cancelled or reduced in
coverage except upon thirty (30) days advance written notice to all Parties. Any
cancellation of insurance without appropriate replacement in the amounts and terms set
forth herein may constitute grounds for termination of the contract.
VII. TERMINATION.
A. Termination for cause. If City determines that Artist has failed to comply with any term
or condition of this Agreement, violated any of the covenants, agreements, and/or
stipulations of this Agreement, falsified any record or document required to be prepared
under this Agreement, engaged in fraud, dishonesty, or any other act of misconduct in the
performance of this Agreement; or if either Party willfully or negligently defaults in, or
fails to fulfill, its material obligations under this Agreement; the other Party shall have
the right to terminate the Agreement by giving written notice to the defaulting party of its
intent to terminate, and shall specify the grounds for termination. The defaulting party
shall have thirty (30) days after receipt of such notice to cure the default. If the default is
not cured within such period, this Agreement shall be terminated upon mailing of written
notice of such termination by the terminating party.
1. Default by City. In the event of termination for non-performance or default by City,
City shall compensate Artist for work actually completed by Artist prior to the date of
written notice of termination and any verified additional services and materials
actually performed or supplied prior to the date of written notice of termination, less
payments of compensation previously made, not to exceed the total amount of
compensation allowed hereunder.
2. Default by Artist. In the event of termination for non-performance or default by
Artist, except that caused by the death or incapacity of Artist, all finished and
unfinished drawings, photographs, plans, timelines, and/or any and all other work
products prepared and submitted or prepared for submission under this Agreement
shall, at City’s option, become City’s property. Notwithstanding this provision, Artist
shall not be relieved of any liability for damages sustained by City attributable to
Artist’s default or breach of this Agreement. City may reasonably withhold payments
due until such time as the exact amount of damages due to City from Artist is
determined. Artist shall not be relieved of liability to City for damages sustained by
City by virtue of any breach or default of this Agreement by Artist. This provision
shall survive the termination of this Agreement and shall not relieve Artist of liability
to City for damages.
B. Termination without cause. City may terminate this Agreement for any reason at any
time by providing fourteen (14) days’ notice to Artist.
C. Termination upon death or incapacity of Artist. This Agreement shall automatically
terminate upon the death or incapacity of Artist. In the event of termination caused by
the death or incapacity of Artist, all finished and unfinished drawings, photographs,
Meridian City Council Meeting Agenda November 19, 2019 – Page 157 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 9
plans, timelines, and/or any and all other work products prepared and submitted or
prepared for submission under this Agreement shall, at City’s option, become its
property, and the right to fabricate and/or complete fabrication of the Artwork shall pass
to City. Notwithstanding this provision, neither Artist nor Artist’s estate shall be relieved
of any liability for damages sustained by City attributable to Artist’s default. City may
reasonably withhold payments due to Artist or to Artist’s estate until such time as the
exact amount of damages due to City from Artist or Artist’s estate is determined. Artist
shall not be relieved of liability to City for damages sustained by City by virtue of any
breach or default of this Agreement by Artist. This provision shall survive the
termination of this Agreement and shall not relieve Artist or Artist’s estate of liability to
City for damages.
D. Non-waiver of breach. A waiver of any breach or default of any provision of this
Agreement shall not be construed as a waiver of a breach of the same or any other
provision hereof.
VIII. GENERAL PROVISIONS.
A. Relationship of Parties. It is the express intention of Parties that Artist is an
independent contractor and neither Artist nor any officer, employee, subcontractor,
assignee, or agent of Artist shall be deemed an employee, agent, joint venturer, or partner
of City in any manner or for any purpose. Nothing in this Agreement shall be interpreted
or construed as creating or establishing the relationship of employer and employee
between Artist and City or between Artist and any official, agent, or employee of City.
Both parties acknowledge that Artist is not an employee of City. Artist shall retain the
right to perform services for others during the term of this Agreement. Specifically,
without limitation, Artist understands, acknowledges, and agrees:
1. Artist is free from actual and potential control by City in the provision of services
under this Agreement.
2. Artist is engaged in an independently established trade, occupation, profession, or
business.
3. Artist has the authority to hire subordinates.
4. Artist owns and/or will provide all major items of equipment necessary to perform
services under this Agreement.
B. Compliance with law. Throughout the course of this Agreement, Artist shall comply
with any and all applicable federal, state, and local laws.
C. Non-Discrimination. Throughout the course of this Agreement, Artist shall not
discriminate against any person as to race, creed, religion, sex, age, national origin,
sexual orientation or any physical, mental, or sensory handicap.
D. Entire Agreement. This Agreement constitutes the entire understanding between the
Parties. This Agreement supersedes any and all statements, promises, or inducements
made by either party, or agents of either party, whether oral or written, whether previous
to the execution hereof or contemporaneous herewith. The terms of this Agreement may
Meridian City Council Meeting Agenda November 19, 2019 – Page 158 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 10
not be enlarged, modified or altered except upon written agreement signed by both parties
hereto.
E. Costs and attorneys’ fees. If either party brings any action or proceedings to enforce,
protect or establish any right or remedy under the terms and conditions of this
Agreement, the prevailing party shall be entitled to recover reasonable costs and
attorneys’ fees, as determined by a court of competent jurisdiction, in addition to any
other relief awarded.
F. Agreement governed by Idaho law. The laws of the State of Idaho shall govern the
validity, interpretation, performance and enforcement of this Agreement. Venue shall be
in the courts of Ada County, Idaho.
G. Cumulative Rights and Remedies. All rights and remedies herein enumerated shall be
cumulative and none shall exclude any other right or remedy allowed by law. Likewise,
the exercise of any remedy provided for herein or allowed by law shall not be to the
exclusion of any other remedy.
H. Interpretation. Words of gender used in this Agreement shall be held and construed to
include any other gender, and words in the singular shall be held to include the plural and
vice versa unless the context otherwise requires. The Agreement and the captions of the
various sections of this Agreement are for convenience and ease of reference only, and do
not define, limit, augment or describe the scope, context or intent of this Agreement or
any part or parts of this Agreement.
I. Severability. If any provision of this Agreement is found by a court of competent
jurisdiction to be illegal, invalid, or unenforceable, the remainder of this Agreement shall
not be affected.
J. Successors and Assigns. All of the terms, provisions, covenants and conditions of this
Agreement shall inure to the benefit of, and shall be binding upon, each party and their
successors, assigns, legal representatives, heirs, executors, and administrators.
K. Notice. Any and all notice required to be provided by either of the Parties hereto, unless
otherwise stated in this Agreement, shall be in writing and shall be deemed
communicated upon mailing by United States Mail, addressed as follows:
Artist: City Project Manager:
Daniel E. Borup Stacy Redman, Facilities Project Manager
426 Walnut Street Public Works Department
Shelley ID 83274 33 E. Broadway Ave.
(208) 201-9340 Meridian ID 83642
danieleborup@gmail.com (208) 489-0374
s r e d m a n @ m e r i d i a n c i t y . o r g
Either party may change her/its address for the purpose of this provision by giving
written notice of such change in the manner herein provided.
Meridian City Council Meeting Agenda November 19, 2019 – Page 159 of 301
L. Exhibits. All exhibits to this Agreement are incorporated by reference and made a part
of hereof as if the exhibits were set forth in their entirety herein.
M. City Council approval required. The validity of this Agreement shall be expressly
conditioned upon City Council action approving the Agreement. Execution of this
Agreement by the persons referenced below prior to such ratification or approval shall
not be construed as proof of validity in the absence of Meridian City Council approval.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the
Effective Date first written above.
ARTIST:
Daniel E. Borup
CITY OF MERIDIAN:
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PROFESSIONAL SERVICES AGREEMENT — FIRE STATION NO. 6 PAGE 11
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 12
EXHIBIT A
REQUEST FOR PROPOSALS
Meridian City Council Meeting Agenda November 19, 2019 – Page 161 of 301
Request for Proposals – Fire Station #6 Public Art Project Page 1 of 3
Call to Artists – Request for Proposals:
Fire Station #6 Public Art Project
PROJECT DESCRIPTION:
The Meridian Arts Commission (MAC) and Meridian Fire Department (MFD) invite artists to prepare proposals
for a public art project that would be installed in front of Fire Station #6, which will be constructed at 1435
W. Overland Road and completed around March 2020. The public art at Fire Station #6 should be
freestanding, safe and hazard-free, low-maintenance, durable, suitable for outdoor installation, visible from
the roadway and welcoming to visitors at the facility. The selection panel is looking for proposals that are
either gender inclusive or symbolic in nature (for example: bugles/trumpets, the Maltese Cross, etc.). The
artwork installed at Fire Station #6 should feature imagery related to the work of MFD.
MERIDIAN FIRE DEPARTMENT:
The Mission of MFD is “to protect and enhance our community through professionalism and compassion.”
Their Vision is “a premier organization recognized for providing a safe community through professionalism,
innovative actions, and community involvement.” MFD is committed to the safety and education of the
community it serves. MFD has four divisions: Operations, Prevention, Planning, and Administrative Support.
More information about MFD and its related associations is online at
https://meridiancity.org/fire/index.html.
SITE DESCRIPTION:
Fire Station #6 will be Meridian’s newest station, located in south Meridian. The site for the public art is in
front of the station, between the front doors and Overland Road. The art will need to be installed into
concrete near the flag pole. Electric power can be available, please specify if power is a component of your
proposal. The image below was presented to City Council in December 2018. The concrete area near the
flagpole is the general area where the artwork would be installed.
Meridian City Council Meeting Agenda November 19, 2019 – Page 162 of 301
Request for Proposals – Fire Station #6 Public Art Project Page 2 of 3
ELIGIBILITY:
This project is open to applicants regardless of race, gender, gender identity, sexual orientation,
religion, nationality, or disability. Teams of artists, designers, and/or engineers are welcome to apply.
Treasure Valley artists are encouraged to apply. Incomplete or late submissions will be deemed
ineligible and will not be considered.
BUDGET:
A budgeted amount of $35,000 total is available for the completed project; this includes the selected
artist’s commission, all costs including engineering, materials, fabrication, permitting, contingencies and
installation of the artwork. No stipend is available for preparation of initial proposals. Up to three finalists
may be asked to participate in a second round of selection, including preparation of maquettes and
presentation to a selection panel. In the second round, a stipend of $200 will be available to the selected
finalists for preparation of maquettes and proposal presentations, following submission of a completed W-9
form and execution of a written agreement with the City of Meridian.
PROCESS:
The evaluation and selection process will generally occur as follows; dates are subject to change as may be
necessary due to scheduling issues or other circumstances. Any information submitted is subject to release
to the public as required by Idaho Public Records Law.
1. Call to Artists (RFP) issued April 24, 2019.
2. Proposals accepted. To be considered for this project, the following materials must be submitted to
MAC, by 12:00 PM, on Friday, June 14, 2019, at 33 E. Broadway Avenue Suite 104, Meridian, ID 83642
or by e-mail to mac@meridiancity.org:
a. A summary of the artist’s or team’s experience with similar projects;
b. Project proposal, including digital images (.jpg format) or drawings of the proposed conceptual
designs or projects to be considered;
c. Artwork description(s) including materials to be used, dimensions, anticipated maintenance, etc.;
and
d. Detailed project timeline, project budget with itemized costs.
3. Proposals reviewed. Selection panel identifies finalists.
4. Finalists notified. Agreement, stipend, prepare maquettes.
5. Finalist Proposal Presentations. MAC may invite the finalists to present their proposals and
maquettes to the selection panel at a public meeting on Thursday, June 20, 2019. This presentation
is tentatively scheduled to take place at 4:30 PM at Meridian City Hall.
6. Selection Panel Review. Eligibility and finalist selection criteria will include:
a. Adherence to the RFP; (10 points)
b. Appropriateness of scale, design, material, durability, safety, and maintenance for project site;
(20 points)
c. Project proposal – demonstrated understanding of project objectives, ability to create artwork
that addresses the context of its placement; and ability to meet or exceed the objectives; (30
points)
d. Past work experience and references on a similar type project and the demonstrated competence
in the performance of the type of work to be provided (the nature, quality, and relevance of
similar completed work, including subcontractors, may include feedback from professional
references; and (20 points)
e. Consistency of proposed artwork with City policy and community values. (20 points)
Meridian City Council Meeting Agenda November 19, 2019 – Page 163 of 301
Request for Proposals – Fire Station #6 Public Art Project Page 3 of 3
7. Recommendation to City Council. The selection panel may select one proposed project to
recommend to MAC. MAC will evaluate the proposals, considering the selection committee’s
recommendation, the criteria set forth above, as well as any input from members of the public, the
selection committee, or MFD submitted during the evaluation of the proposals. MAC will present its
recommendation to Meridian City Council by Tuesday, August 20, 2019. City Council may approve the
recommendation, reject all proposals, and/or recommend that the RFP be reissued. The selected
proposer and others not selected will be notified of City Council’s decision via e-mail by Wednesday,
August 21, 2019.
8. Agreement; award. Following selection and negotiation and execution of a written agreement with
the City, the selected proposer will be awarded the project upon City Council’s approval.
9. Selected proposal installed. The selected artist will fabricate and install the artwork, in accordance
with a written agreement with the City, and within the project’s final budget and timeline.
ESTIMATED TIMELINE:
□ April 24, 2019 Call to Artists (RFP) issued
□ June 14, 2019 Deadline for submission of completed initial proposals
□ By June 20, 2019 Selection panel meets to review initial proposals, select finalists
□ By June 24, 2019 Finalists notified
□ By August 8, 2019 Finalist presentations to selection panel, selection panel evaluation,
recommendation determined
□ By August 8, 2019 Recommendation presented to MAC for approval
□ By August 20, 2019 MAC and MFD co-present recommendation to City Council
□ By August 21, 2019 Selected and not-selected finalists notified
□ By September 3, 2019 City provides selected artist with proposed agreement
□ By September 18, 2019 Deadline for selected artist’s signed agreement with City
□ By September 24, 2019 Agreement approved by City Council; signed by Mayor
□ By September 25, 2019 Consultation with City Staff may begin
□ October 2019 Fabrication begins
□ Per Task Order Installation (Expected between February and March 2, 2020)
Note: This Request for Proposals is an edited re-release. The original Request for Proposals was released in
January 2019. The Meridian Arts Commission, city staff, and City Council agreed to re-release this edited
Request for Proposals that includes the specific desire to receive gender inclusive or symbolic proposals.
Please contact MAC via email (mac@meridiancity.org) or phone (208-489-0399) with any questions.
Thank you for your interest!
Meridian City Council Meeting Agenda November 19, 2019 – Page 164 of 301
PROFESSIONAL SERVICES AGREEMENT – FIRE STATION NO. 6 PAGE 16
EXHIBIT B
ARTIST’S PROPOSAL
Meridian City Council Meeting Agenda November 19, 2019 – Page 165 of 301
Meridian Fire Station #6
Public Art Proposal
426 Walnut Street
Shelley, ID 83274
www.danielborup.com
208-497-2250
daniel@danielborup.com
Meridian City Council Meeting Agenda November 19, 2019 – Page 166 of 301
To the Selection Committee,
Thank you for this opportunity to submit a proposal for this public art project at Fire Station #6. I am excited
about this project because if feel my work and expertise can greatly benefit this project. I am also an Idaho
native and grew up in Meridian so I feel great pride whenever I can contribute to the arts in my hometown.
I have experience with several Public Works as evidenced in my resume; I have also been a finalist for various
public art sculpture projects and have experience creating in depth proposals for various projects, which
include making renderings and scale models, as well as itemized budgets. My experience in public art has
allowed me to create art for specific locations including Libraries, Parks, City Halls, Fire Stations, and Police
Stations.
As an artist, I have been active and aggressive in shaping my career and helping others to cultivate an
appreciation for the Arts. I hold a BA in Art Education with a minor in English from BYU-Idaho. I have been an
art teacher at Shelley High School since 2009. Friendly and approachable, I communicate naturally with both
youth and adults. I make it a point to include an educational element to every public work I undertake. If
chosen for this project I wish to visit local high school classes in Meridian and talk to them about the project to
raise awareness and inspire future makers and patrons of art.
I am eager to use my experience and expertise to execute this project and see my proposal become a reality.
Thank you for taking the time to consider my application. I look forward to hearing from you.
Sincerely,
Daniel Borup
Professional Artist
daniel@danielborup.com
www.danielborup.com
208-497-2250
Meridian City Council Meeting Agenda November 19, 2019 – Page 167 of 301
Proposal Description
For This project I am proposing to sculpt a life size Fire Fighter at the ready with a fire hose. The figure is
wearing a mask so it is gender neutral. Exact placement is yet to be determined. I imagine it somewhere near
the flagpole but it is hard to know exact placement until it is on location and I can see how the environment and
lighting effects the sculpture.
Material: Bronze
Dimensions: Life Size - About 6.5 feet tall from boots to top of helmet if the figure was standing. Probably
around 4 feet 10 inches kneeling
Maintenance: A detailed maintenance plan will be provided when the sculpture is installed. Bronze is one of
the finest materials for public art. It not only looks fantastic but it is extremely durable with very little
maintenance needed. It is recommended that a new coat of wax be applied to the sculpture at least once a
year to keep the patina looking fresh.
Edition: Due to the budget of the project and the expenses of creating a bronze sculpture I will be making this
piece into an edition of 9 in order to make it worth it for me to do the project. The sculpture cast for this project
will be the first in the edition. To make it more unique to Meridian I will be sculpting the name “Meridian” on the
front of the helmet.
Proposal Images (Digital Renderings)
Meridian City Council Meeting Agenda November 19, 2019 – Page 168 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 169 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 170 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 171 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 172 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 173 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 174 of 301
Timeline
September 2019 Agreement fully Signed by Mayor and Myself. First payment issued.
September 2019 First Payment Received and Sculpting Begins.
November 2019 Sculpture finished and Approved and second payment Issued.
December 7, 2019 Second Payment Received and Deliver sculpture to Foundry
February - March 2, 2020 Installation of sculpture and unveiling.
March, 2020 Last Payment Received
Itemized Budget
Artist Fee & Labor $3,500
Labor $8,500
Foundry/Bronzing $19,000.00
Clay $200.00
Misc Supplies $500.00
Travel $600.00
Insurance $700.00
Contingency $1,000
Engineer Fee $500.00
Installation $500.00
TOTAL $35000.00
Meridian City Council Meeting Agenda November 19, 2019 – Page 175 of 301
Portfolio of past projects
Meridian City Council Meeting Agenda November 19, 2019 – Page 176 of 301
Title: Public Safety Memorial
Media: Bronze, Concrete
Dimensions: Life Size
Date: 2018
Location: Police Department Building - Cedar Park, Texas
Description: This project is a memorial to Public Safety workers and includes 3 bronze
plaques honoring 2 police officers and 1 firefighter who died in the line of duty. I designed
the piece to go on a 3 foot tall pedestal with 3 benches surrounding the pedestal to be used
as a gathering place for viewers who wish to sit and contemplate.
Meridian City Council Meeting Agenda November 19, 2019 – Page 177 of 301
Title: Bearers of the Maltese Cross Media: Aluminum
Dimensions: 8 ft. x 12 ft. x 6 in.
Date: 2017
Location: Fire Station #3 - Ogden, Utah
Comments: The history of firefighters is very interesting. The cross that firefighters wear on their helmets and uniforms is called the
Maltese Cross. Named after the cross the knights of Saint John wore in Malta in the 1500’s. The story goes that as Malta was being
attacked the opposing army was using a new revolutionary weapon of war... Fire. They filled glass bottles with naptha and drenched
the army and the city with flammable fluid. When everything was sufficiently soaked they threw in their torches and burned many
alive. The knights of Saint John took to saving everyone they could often sacrificing themselves in the process. These knights
became the first fire fighters and the Maltese cross has come to symbolize the courage and responsibility fire fighters take upon
themselves in their willingness to risk their own lives to help those in need. My design shows a knight of Saint John, a fire fighter
from the 1800’s and a modern day fire fighter, Each bearing the Maltese Cross.
Meridian City Council Meeting Agenda November 19, 2019 – Page 178 of 301
Title: Pillars of Ashton
Media: Bronze
Dimensions: 8ft. x 3ft. x 3ft. (Including 2ft. concrete base)
Date: 2018
Location: Pocket Park, Ashton, Idaho
Comments: Each side represents and activity commonly done in or around the city of Ashton Idaho during all
four seasons. The background of each side shows a different landscape you will see when facing that
direction. The bottom of the sculpture features mini sculptures sculpted by residents of Ashton making this
sculpture truly about and a part of Ashton.
Meridian City Council Meeting Agenda November 19, 2019 – Page 179 of 301
Title: Out on the Town
Media: Bronze
Dimensions: Life Size
Date: 2016
Location: City Hall - Meridian, Idaho
Comments: Growing up in Meridian, I
had many opportunities to see my
hometown through a child’s eyes. On
many occasions, my older siblings and I
would walk around town buying candy
and ice cream and looking at toys. It
was always a fun adventure. I hope this
sculpture will encourage Meridian
residents and visitors to enjoy
themselves out on the town.
Meridian City Council Meeting Agenda November 19, 2019 – Page 180 of 301
Title: Every Day a Double Header
Media : Clay for bronze
Dimensions: Life Size
Date: 2019
Location: Saint Anthony Little League Baseball Fields
Comments: This sculpture is currently at the foundry being bronzed. It will be finished
and installed later this summer.
Meridian City Council Meeting Agenda November 19, 2019 – Page 181 of 301
Title: Splash
Media : Plastic, Fiberglass, Steal
Dimensions: 5.5 Feet x 17 Feet x 4 Feet
Date: 2012
Location: Coalville Public Library, Coalville Utah
Comments:This sculpture was commissioned for the Teen Corner in the Coalville, Utah
public library. The the mirror surface allows teens to reflect on themselves and the
person they would like to be. They can view themselves branching out in the sculpture.
Meridian City Council Meeting Agenda November 19, 2019 – Page 182 of 301
EIDIAN0
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CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 K
Item Title: Stipulation to Resolve Protest and Withdrawal of Protest by
Settler's Irrigation District regarding Keith Bird Legacy Park
Meeting Notes:
t
I TEM SHEET
C ouncil Agenda I tem - 3.K .
Presenter: M ike Barton, M P R P arks S uperintendent
Estimated Time f or P resentation: 0
Title of I tem - Stipulation to Resolve P rotest and Withdrawal of P rotest by S ettlers Irrigation
D istrict Regarding K eith Bir d L egacy Park
AT TAC HM E NT S:
Description Type Upload D ate
Memo to Council - S tipulation to R esolve Protest and
W ithdrawal of P rotest by S ettles I rrigation D istrict
Regarding K eith Bird L egacy P ark
Cover Memo 11/12/2019
A greement - Stipulation to Resolve P rotest and W ithdrawal
of P rotest by S ettlers I rrigastion D istrict R egarding Keith
B ird L egacy P ark
A greements / C ontracts 11/12/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 183 of 301
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Boise Office
uol W. River St., Ste. 110
P.O. Box 7985
Boise, Idaho 83707
Tel. (208) 629-7447
Challis Office
13o1 E. Main Ave.
P.O. Box 36
Challis, Idaho 83226
Tel. (208) 879-4488
Twin Falls Office
236 River Vista Place
Suite 301
Twin Falls, Idaho 83301
Tel. (208) 969-9585
Fax (all offices)
(208) 629-7559
cif..
=s
S AWTOOTH LAW
OFFICES, PLLC
Monday, December 02, 2019
Idaho Department of Water Resources
Western Region Office
2735 Airport Way
Boise, ID 83705-5082
Re: Contested Application for Transfer No. 92916 — City of Meridian
Dear Western Region Office:
David P. Claiborne *
S. Bryce Farris
Patxi Larrocea-Phillips
Evan T. Roth
Daniel V. Steenson
Matthew A. Sturzen
Katie L. Vandenberg
Andrew J. Waldera **
James R. Bennetts (retired)
Enclosed for filing in the above -referenced matter is the following original document:
Stipulation to Resolve Protest and Withdrawal of Protest
Attorneys licensed in Idaho
*Also licensed in Washington
..Also licensed in Oregon
Please date -stamp the copies enclosed and return them via the self-addressed, postage prepaid
envelopes also enclosed.
Thank you for your assistance.
VqY truly yours,
by ! r
Administrative As tant
/dll
Enclosures
c: City of Meridian
SPF Water Engineering
www.sawtoothlaw.com
STIPULATION TO RESOLVE PROTEST AND WITHDRAWAL OF PROTEST – Page 1
S. Bryce Farris [ISB # 5636]
SAWTOOTH LAW OFFICES, PLLC
1101 W. River Street, Suite 110
P.O. Box 7985
Boise, Idaho 83707-7985
T (208) 629-7447
F (208) 629-7559
E bryce@sawtoothlaw.com
Attorneys for Protestant
Settlers Irrigation District
BEFORE THE DEPARTMENT OF WATER RESOURCES
OF THE STATE OF IDAHO
IN THE MATTER OF APPLICATION FOR
TRANSFER NO. 82916 IN THE NAME OF
THE CITY OF MERIDIAN
STIPULATION TO RESOLVE
PROTEST AND WITHDRAWAL OF
PROTEST
COMES NOW, Applicant City of Meridian and Protestant Settlers Irrigation District, and
hereby submit this Stipulation to Resolve Protest and Withdrawal of Protest in the above-
captioned matter.
Applicant and Protestant hereby stipulate and agree as follows:
1. Applicant and Protestant agree that Transfer No. 82916 may be granted
contingent upon the following conditions (or substantially the same conditions as approved by
IDWR) be included in the approval for Transfer No. 82916:
a. The primary irrigation water for the place of use authorized under those
rights identified in Transfer No. 82916 is surface water delivered by Settlers Irrigation District.
The right holder shall make full beneficial use of said primary surface water rights avail able to
the right holder for irrigation of lands within the authorized place of use for this right. The right
holder may divert water under any groundwater rights to irrigate land with appurtenant primary
Meridian City Council Meeting Agenda November 19, 2019 – Page 185 of 301
STIPULATION TO RESOLVE PROTEST AND WITHDRAWAL OF PROTEST – Page 2
surface water rights when the primary surface water supply is not reasonably sufficient to irrigate
the place of use or is not available due to drought, curtailment by priority, or the seasonal startup
and shutoff or maintenance schedule for the irrigation delivery entity. The right holder shall not
divert water for irrigation purposes under any groundwater rights if use of the primary surface
water rights is intentionally discontinued or reduced (for example abandoned, forfeited, sold,
disallowed by court decree, or leased to the Water Supply Bank) or is not deliverable due to non-
payment of annual assessments, without an approved transfer pursuant to Idaho Code § 42-222
or other Department approval;
b. The rights identified in the Transfer when combined with all other rights
shall provide no more than 0.02 cfs per acre nor more than 4.5 afa per acre at the field headgate
for irrigation of the place of use; and
c. The rights identified in Transfer No. 82916 are subject to a
Stipulation/Agreement between the Applicant/right holder and Settlers Irrigation District dated
_______________, 2019 to which the Department is not a party. Because the Department is not
a party, the Department is not responsible for enforcement of any aspect of the agreement not
specifically addressed in other conditions herein. Enforcement of those portions of the
agreement not specifically addressed n other conditions shall be the responsibility of the
protestant and the water right holder.
2. Applicant and Protestant further agree that the following conditions may not be a
conditions included in Applicant’s final Transfer No. 82916, although this Stipulation shall be
included in the backfile/records for the water rights which are the subject of Transfer No. 82916
but the following conditions shall be binding upon the Applicant, Protestant and their successors
and assigns:
Meridian City Council Meeting Agenda November 19, 2019 – Page 186 of 301
a. Water right No. 63-34433 is held in the name of the Applicant and is
diverted from the Boise River and delivered by Settlers Irrigation District through the Settlers
Irrigation District's canal system. Settlers Irrigation District will continue to divert and deliver
said water to the Applicant in the same manner as it has historically delivered said water (except
for the delivery point change referenced below) and Applicant shall continue to be assessed and
treated as a landowner of Settlers Irrigation District. In other words, Applicant shall continue to
have all rights, responsibilities and obligations as any other assessed landowner of Settlers
Irrigation District regardless of the name in which Water Right No. 63-34433 is held; and
b. The lands identified in the place of use for Transfer No. 82916 may have
historically been delivered water from both the Harrell Lateral and the North Slough Lateral.
Applicant, Settlers Irrigation District and North Slough Lateral Water Users Association ("North
Slough") have agreed to a change in delivery point for those lands delivered from the North
Slough to the Harrell Lateral and thus all water delivered by Settlers Irrigation District to the
place of use for Transfer No. 82916 and to Applicant's pressurized irrigation pump station shall
be from the Harrell Lateral.
3. Protestant hereby withdraws its Protest filed in the above -captioned matter based
upon the conditions referenced above. The filing of this Stipulation to Resolve Protest and
Withdrawal of Protest shall serve as Protestant's withdrawal of its Protest.
DATED this ( C%-ky'day of �JQVe' hP_Y' , 2019.
CITY OF MERIDIAN
• _ Y
STIPULATION TO RESOLVE PROTEST AND WITHDRAWAL OF PROTEST — Page 3
DATED this
- , day of 2019.
SAWTOOTH LAW OFFICES, PLLC
B
S. Bryce Farris
Attorneys for Protestants
Settlers Irrigation District
STIPULATION TO RESOLVE PROTEST AND WITHDRAWAL OF PROTEST—Page 4
CERTIFICATE OF SERVICE
I HEREBY CERTIFY that on this � day of t � 2019, I
caused a true and correct copy of the foregoing STIPULATION TO RESOLVE PROTEST
AND WITHDRAWAL OF PROTEST to be served by the method indicated below, and
addressed to the following:
City of Meridian
33 E. Broadway Avenue
Meridian, ID 93642
S. Bryce Farris
SAWTOOTH LAW OFFICES, PLLC
1101 W. River Street, Suite 110
P.O. Box 7985
Boise, ID 83707-7985
T (208) 629-7447
F (208) 629-7559
E bryce@sawtoothlaw.com
(X) U.S. Mail, Postage Prepaid
( ) Hand Delivered
( ) Overnight Mail
( ) Facsimile
( ) Email
(X) U.S. Mail, Postage Prepaid
( ) Hand Delivered
( ) Overnight Mail
( ) Facsimile
( ) Email
r S. Bryce Farris
STIPULATION TO RESOLVE PROTEST AND WITHDRAWAL OF PROTEST — Page 5
EIDIANDAHO
,+--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 L
Item Title: Approval and Award of Bid and Construction Contract to Great
Floors
For Fire Stations 1-3 flooring replacement project for a not -to -
exceed amount of $115,980.00
Meeting Notes:
&I
I TEM SHEET
C ouncil Agenda I tem - 3.L .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of Award of B id and Construction C ontract to Great F loors for the
F ire Stations 1-3 Flooring Replacement Project for a Not-To-E xceed Amount of $115,980.00
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 11/13/2019
B id Results Cover Memo 11/13/2019
B udget R eport Cover Memo 11/13/2019
Contract C hecklist Cover Memo 11/13/2019
Construction Contract Cover Memo 11/13/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 190 of 301
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Stacy Redman; Keith Watts
Date: 11/13/2019
Re: November 19 th City Council Meeting Agenda Item
The Purchasing Department respectfully requests the following item be placed on the
November 19th City Council Consent Agenda for Council’s consideration.
Approval of Award of Bid and Construction Contract to Great Floors for the Fire
Stations 1-3 Flooring Replacement project for a Not-To-Exceed amount of
$115,980.00.
Recommended Council Action: Award of Bid and Contract to Great Floors for
the Not-to-Exceed amount of $115,980.00 as well as authorize Purchasing
Manager to sign the Purchase Order for the Not-to-Exceed amount of
$115,980.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda November 19, 2019 – Page 191 of 301
E IDIAN
BID RESULTS
BID n DUE DATE & TIME: October 1 2019
UMBER: FD-1926-11106
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Meridian City Council Meeting Agenda November 19, 2019 – Page 192 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2211 - Fire Station #1
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53100 Building Maintenance
75,333.00 0.00 75,333.00 100.00%
0000 NON-DEPARTMENTAL 0.00 213.50 (213.50)0.00%
02211 FD Station 1 0.00 981.99 (981.99)0.00%
11093 Citywide HVAC Maintenance
& Repair
0.00 2,270.00 (2,270.00)0.00%
Carr...Carryforward 6,525.00 0.00 6,525.00 100.00%
Total OPERATING COSTS 81,858.00 3,465.49 78,392.51 95.77%
TOTAL EXPENDITURES 81,858.00 3,465.49 78,392.51 95.77%
Date: 11/7/19 07:40:04 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 193 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2212 - Fire Station #2
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53100 Building Maintenance
44,509.08 0.00 44,509.08 100.00%
0000 NON-DEPARTMENTAL 0.00 69.00 (69.00)0.00%
11093 Citywide HVAC Maintenance
& Repair
0.00 1,790.00 (1,790.00)0.00%
Total OPERATING COSTS 44,509.08 1,859.00 42,650.08 95.82%
TOTAL EXPENDITURES 44,509.08 1,859.00 42,650.08 95.82%
Date: 11/7/19 07:40:37 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 194 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev and Exp Report - Sandra
2213 - Fire Station #3
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53100 Building Maintenance
40,800.00 0.00 40,800.00 100.00%
0000 NON-DEPARTMENTAL 0.00 275.44 (275.44)0.00%
11093 Citywide HVAC Maintenance
& Repair
0.00 1,664.00 (1,664.00)0.00%
Total OPERATING COSTS 40,800.00 1,939.44 38,860.56 95.25%
TOTAL EXPENDITURES 40,800.00 1,939.44 38,860.56 95.25%
Date: 11/7/19 07:41:22 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 195 of 301
CONTRACT FOR PUBLIC WORKS CONSTRUCTION
FIRE STATION 1-3 FLOORING REPLACEMENT
PROJECT # 11106
THIS CONTRACT FOR PUBLIC WORKS CONSTRUCTION is made this 0I4�
day of November 2019, and entered into by and between the City of Meridian, a
municipal corporation organized under the laws of the State of Idaho, hereinafter referred
to as "CITY', 33 East Broadway Avenue, Meridian, Idaho 83642, and GREAT FLOORS,
hereinafter referred to as "CONTRACTOR", whose business address is 2855 E Fairview
Ave. Meridian, ID 83642 and whose Public Works Contractor License # is C -14916 -AA -4.
INTRODUCTION
Whereas, the City has a need for services involving FIRE STATIONS 1-3
FLOORING REPLACEMENT; and
WHEREAS, the Contractor is specially trained, experienced and competent
to perform and has agreed to provide such services;
NOW, THEREFORE, in consideration of the mutual promises, covenants,
terms and conditions hereinafter contained, the parties agree as follows:
TERMS AND CONDITIONS
1. Scope of Work:
1.1 CONTRACTOR shall perform and furnish to the City upon execution of this
Contract and receipt of the City's written notice to proceed, all services and work,
and comply in all respects, as specified in the document titled "Scope of Work" a
copy of which is attached hereto as Exhibit "A" and incorporated herein by this
reference, together with any amendments that may be agreed to in writing by the
parties.
1.2 All documents, drawings and written work product prepared or produced by
the Contractor under this Agreement, including without limitation electronic data
files, are the property of the Contractor; provided, however, the City shall have the
right to reproduce, publish and use all such work, or any part thereof, in any
manner and for any purposes whatsoever and to authorize others to do so. If any
such work is copyrightable, the Contractor may copyright the same, except that, as
to any work which is copyrighted by the Contractor, the City reserves a royalty -free,
non-exclusive, and irrevocable license to reproduce, publish and use such work, or
any part thereof, and to authorize others to do so.
1.3 The Contractor shall provide services and work under this Agreement
consistent with the requirements and standards established by applicable federal,
state and city laws, ordinances, regulations and resolutions. The Contractor
Fire Stations 1-3 Flooring Replacement page 1 of 15
Project 11106
represents and warrants that it will perform its work in accordance with generally
accepted industry standards and practices for the profession or professions that
are used in performance of this Agreement and that are in effect at the time of
performance of this Agreement. Except for that representation and any
representations made or contained in any proposal submitted by the Contractor
and any reports or opinions prepared or issued as part of the work performed by
the Contractor under this Agreement, Contractor makes no otherwarranties, either
express or implied, as part of this Agreement.
1.4 Services and work provided by the Contractor at the City's request underthis
Agreement will be performed in a timely manner in accordance with a Schedule of
Work, which the parties hereto shall agree to. The Schedule of Work may be
revised from time to time upon mutual written consent of the parties.
2. Consideration
2.1 The Contractor shall be compensated on a Not-To-Exceed basis as provided
in Exhibit B "Payment Schedule" attached hereto and by reference made a part
hereof for the Not-To-Exceed amount of $115.980.00.
2.2 The Contractor shall provide the City with a monthly statement and
supporting invoices, as the work warrants, of fees earned and costs incurred for
services provided during the billing period, which the City will pay within 30 days of
receipt of a correct invoice and approval by the City. The City will not withhold any
Federal or State income taxes or Social Security Tax from any payment made by
City to Contractor under the terms and conditions of this Agreement. Payment of
all taxes and other assessments on such sums is the sole responsibility of
Contractor.
2.3 Except as expressly provided in this Agreement, Contractor shall not be
entitled to receive from the City any additionalconsideration, compensation, salary,
wages, or other type of remuneration for services rendered under this Agreement
including, but not limited to, meals, Iodging, transportation, drawings, renderings or
mockups. Specifically, Contractor shall not be entitled by virtue of this Agreement
to consideration in the form of overtime, health insurance benefits, retirement
benefits, paid holidays or other paid leaves of absence of any type or kind
whatsoever.
3. Term:
3.1 This agreement shall become effective upon execution by both parties, and
shall expire upon (a) completion of the agreed upon work, (b) or unless sooner
terminated as provided in Sections 3.2, 3.3, and Section 4 below or unless some
other method or time of termination is listed in Exhibit A'
3.2 Should Contractor default in the performance of this Agreement or materially
breach any of its provisions, City, at City's option, may terminate this Agreement by
giving written notification to Contractor.
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Project 1 1 106
Meridian City Council Meeting Agenda November 19, 2019 – Page 197 of 301
3.3 Should City fail to pay Contractor all or any part of the compensation set forth
in Exhibit B of this Agreement on the date due, Contractor, at the Contractor's
option, may terminate this Agreement if the failure is not remedied by the City
within thirty (30) days from the date payment is due.
4. Liquidated Damages:
Substantial Completion shall be accomplished within 60 (sixty) calendar days from
Notice to Proceed. This project shall be considered Substantially Complete when
the Owner has full and unrestricted use and benefit of the facilities, both from an
operational and safety standpoint, and only minor incidental work, corrections or
repairs remain forthe physical completion of the total contract. Contractorshallbe
liable to the City for any delay beyond this time period in the amount of $250.00
(two hundred fifty dollars) per calendar day. Such payment shall be construed to
be liquidated damages by the Contractor in lieu of any claim or damage because of
such delay and not be construed as a penalty.
Upon receipt of a Notice to Proceed, the Contractor shall have 90 (ninety) calendar
days to complete the work as described herein. Contractor shall be liable to the
City for any delay beyond this time period in the amount of $250.00 (two hundred
fifty dollars) per calendar day. Such payment shall be construed to be liquidated
damages by the Contractor in lieu of any claim or damage because of such delay
and not be construed as a penalty. See tVlilestones listed in the Payment Schedule
for Substantial Completion.
5. Termination:
5.1 lf, through any cause, CONTRACTOR, its officers, employees, or agents fails
to fulfill in a timely and proper manner its obligations underthis Agreement, violates
any of the covenants, agreements, or stipulations of this Agreement, falsifies any
record or document required to be prepared under this agreement, engages in
fraud, dishonesty, or any other act of misconduct in the performance of this
contract, or if the City Council determines that termination of this Agreement is in
the best interest of CITY, the CITY shall thereupon have the right to terminate this
Agreement by giving written notice to CONTRACTOR of such termination and
specifying the effective date thereof at least fifteen (15) days before the effective
date of such termination. CONTRACTOR may terminate this agreement at any
time by giving at least sixty (60) days notice to CITY.
ln the event of any termination of this Agreement, all finished or unfinished
documents, data, and reports prepared by CONTRACTOR under this Agreement
shall, at the option of the CITY, become its property, and CONTRACToR shall be
entitled to receive just and equitable compensation for any work satisfactorily
complete hereunder.
5.2 Notwithstanding the above, CONTRACTOR shall not be relieved of liability to
the CITY for damages sustained by the CITY by virtue of any breach of this
Fire Stations 1-3 Flooring Replacement page 3 of 15
Project 1 1 106
Meridian City Council Meeting Agenda November 19, 2019 – Page 198 of 301
Agreement by CONTRACTOR, and the CITY may withhold any payments to
CONTRACTOR for the purposes of set-off until such time as the exact amount of
damages due the CITY from CONTRACTOR is determined. This provision shall
survive the termination of this agreement and shall not relieve CONTRACTOR of
its liability to the CITY for damages.
6. lndependent Contractor:
6.1 ln all matters pertaining to this agreement, CONTRACTOR shallbe acting as
an independent contractor, and neither CONTRACTOR nor any officer, employee
or agent of CONTRACTOR will be deemed an employee of CITY. Except as
expressly provided in Exhibit A, Contractor has no authority or responsibility to
exercise any rights or power vested in the City and therefore has no authority to
bind or incur any obligation on behalf of the City. The selection and designation of
the personnel of the CITY in the performance of this agreement shall be made by
the CITY.
6.2 Contractor, its agents, officers, and employees are and at alltimes during the
term of this Agreement shall represent and conduct themselves as independent
contractors and not as employees of the City.
6.3 Contractor shall determine the method, details and means of performing the
work and services to be provided by Contractor under this Agreement. Contractor
shall be responsible to City only for the requirements and results specified in this
Agreement and, except as expressly provided in this Agreement, shall not be
subjected to City's control with respect to the physical action or activities of
Contractor in fulfillment of this Agreement. lf in the performance of this Agreement
any third persons are employed by Contractor, such persons shall be entirely and
exclusively under the direction and supervision and control of the Contractor.
7. Sub-Contractors:
Contractor shall require that allof its sub-contractors be licensed per State of ldaho
Statute # 54-1901
8. Removal of Unsatisfactory Employees:
The Contractor shall only furnish employees who are competent and skilled forwork
under this contract. lf, in the opinion of the City, an employee of the Contractor is
incompetent or disorderly, refuses to perform in accordance with the terms and
conditions of the contract, threatens or uses abusive language while on City
property, or is othenvise unsatisfactory, that employee shall be removed from all
work under this contract.
9. lndemnification and lnsurance:
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 4 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 199 of 301
9.1 CONTRACTOR shall indemnify and save and hold harmless CITY and it's
elected officials, officers, employees, agents, and volunteers from and for any and
all losses, claims, actions, judgments for damages, or injury to persons or property
and losses and expenses and other costs including litigation costs and attorney's
fees, arising out of, resulting from, or in connection with the performance of this
Agreement by the CONTRACTOR, its servants, agents, officers, employees,
guests, and business invitees, and not caused by or arising out of the tortious
conduct of CITY or its employees. CONTRACTOR shall maintain, and specificallv
aqrees that it will maintain, throuohout the term of this Aqreement. liability
insurance, in which the CITY shall be named an additional insured in the minimum
amounts as follow: General Liability One Million Dollars ($1,000,000) per incident
or occurrence, Automobile Liability lnsurance One Million Dollars ($1,000,000) per
incident or occurrence and Workers' Compensation lnsurance, in the statutory
limits as required by law.. The limits of insurance shall not be deemed a limitation
of the covenants to indemnify and save and hold harmless CITY; and if CITY
becomes liable for an amount in excess of the insurance limits, herein provided,
CONTRACTOR covenants and agrees to indemnify and save and hold harmless
CITY from and for all such losses, claims, actions, or judgments for damages or
injury to persons or property and other costs, including litigation costs and
attorneys' fees, arising out of, resulting from , or in connection with the
performance of this Agreement by the Contractor or Contractor's officers, employs,
agents, representatives or subcontractors and resulting in or attributable to
personal injury, death, or damage or destruction to tangible or intangible property,
including use of. CONTRACTOR shall provide CITY with a Certificate of
lnsurance, or other proof of insurance evidencing CONTRACTOR'S compliance
with the requirements of this paragraph and file such proof of insurance with the
CITY at least ten (10) days prior to the date Contractor begins performance of it's
obligations under this Agreement. ln the event the insurance minimums are
changed, CONTRACTOR shall immediately submit proof of compliance with the
changed limits. Evidence of all insurance shall be submitted to the City Purchasing
Agent with a copy to Meridian City Accounting, 33 East Broadway Avenue,
Meridian, ldaho 83642.
9.2 lnsurance is to be placed with an ldaho admitted insurer with a Best's rating
of no less than A-.
9.3 Any deductibles, self-insured retention, or named insureds must be declared
in writing and approved by the City. At the option of the City, either: the insurer
shall reduce or eliminate such deductibles, self-insured retentions or named
insureds; or the Contractor shall provide a bond, cash or letter of credit
guaranteeing payment of losses and related investigations, claim administration
and defense expenses.
9.4 To the extent of the indemnity in this contract, Contractor's lnsurance
coverage shall be primary insurance regarding the City's elected officers, officials,
employees and volunteers. Any insurance or self-insurance maintained by the City
or the City's elected officers, officials, employees and volunteers shall be excess of
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 5 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 200 of 301
the Contractor's insurance and shall not contribute with Contractor's insurance
except as to the extent of City's negligence.
9.5 The Contractor's insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of the
insurer's liability.
9.6 All insurance coverages for subcontractors shall be subject to all of the
insurance and indemnity requirements stated herein.
9.7 The limits of insurance described herein shall not limit the liability of the
Contractor a nd Contractor's agents, representatives, employees or subcontractors.
10. Time is of the Essence:
The parties hereto acknowledge and agree that time is strictly of the essence with
respect to each and every term, condition and provision hereof, and that the failure
to timely perform any of the obligations hereunder shall constitute a breach of, and
a default under, this Agreement by the party so failing to perform.
11. Bonds:
Payment and Performance Bonds are required on all Public Works lmprovement
Projects per the ISPWC and the City of Meridian Supplemental Specifications &
Drawings to the ISPWC, which by this reference are made a part hereof.
Contractor is required to furnish faithful performance and payment bonds in the
amount of 100% of the contract price issued by surety licensed to do business in
the State of ldaho with a Best's rating of no less than A-. ln the event that the
contract is subsequently terminated for failure to perform, the contractor and/or
surety will be liable and assessed for any and all costs for the re-procurement of the
contract services.
All construction and equipment provided under this agreement shall be warranted
for 2 years from the date of the City of Meridian acceptance perthe ISPWC and the
lt/eridian Supplemental Specifications & Drawings to the ISPWC and any
modifications, which by this reference are made a part hereof.
All items found to be defective during a warranty inspection and subsequently
corrected will require an additional two (2) year warranty from the date of City's
acceptance of the corrected work.
13 Changes:
The CITY may, from time to time, request changes in the Scope of Work to be
performed hereunder. Such changes, including any increase or decrease in the
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 6 of 15
12. Warranty:
Meridian City Council Meeting Agenda November 19, 2019 – Page 201 of 301
amount of CONTRACTOR'S compensation, which are mutually agreed upon by and
between the CITY and CONTRACTOR, shall be incorporated in written
amendments which shall be executed with the same formalities as this Agreement.
',4. Taxes:
The City of Meridian is exempt from Federal and State taxes and will execute the
required exemption certificates for items purchased and used by the City. ltems
purchased by the City and used by a contractor are subject to Use Tax. All other
taxes are the responsibility of the Contractor and are to be included in the
Contractor's Bid pricing.
15. Meridian StormwaterSpecifications:
All construction projects require either a Storm Water Pollution Prevention Plan
(SWPPP) or an erosion sediment control plan (ESCP) as specified in the City of
Meridian Construction Stormwater Management Program (CSWMP) manual. The
CSWMP manual containing the procedures and guidelines can be found at this
add ress : http ://wranry. me rid iancity. oro/envi ro nmenta l. aspx? id = 1 36 1 8.
Contractor shall retain all stormwater and erosion control documentation generated
on site during construction including the SWPPP manual, field inspections and
amendments. Prior to final acceptance of the job by the City the contractor shall
return the field SWPPP manual and field inspection documents to the City for
review. A completed Contractor Request to File Project N.O.T. with the EPA form
shall be provided to the City with the documents. These documents shall be
retained, reviewed and approved by the City prior to final acceptance of the project.
16. ACHD:
Contractor shall be responsible for coordinating with the City to obtain appropriate
ACHD permit(s) and will reimburse the City for fees, fines, or penalties City incurs
due to Contractor's violation of any ACHD policy. City shall certify to ACHD that
Contractor is authorized to obtain a Temporary Highway and Rightof-Way Use
Permit from ACHD on City's behalf. The parties acknowledge and agree that the
scope of the agency granted by such certification is limited to, and conterminous
with, the term and scope of this Agreement.
17. Reports and lnformation:
17.1 At such times and in such forms as the CITY may require, there shall be
furnished to the CITY such statements, records, reports, data and information as
the CITY may request pertaining to matters covered by this Agreement.
17.2 Contractor shall maintain all writings, documents and records prepared or
compiled in connection with the performance of this Agreement for a minimum of
Fire Stations 1-3 Flooring Replacement page 7 of 15
Project 1 1 106
Meridian City Council Meeting Agenda November 19, 2019 – Page 202 of 301
four (4) years from the termination or completion of this or Agreement. This
includes any handwriting, typewriting, printing, photo static, photographic and every
other means of recording upon any tangible thing, any form of communication or
representation including letters, words, pictures, sounds or symbols or any
combination thereof.
18. Audits and lnspections:
At any time during normal business hours and as often as the CITY may deem
necessary, there shall be made available to the CITY for examination all of
CONTRACTOR'S records with respect to all matters covered by this Agreement.
CONTRACTOR shall permit the CITY to audit, examine, and make excerpts or
transcripts from such records, and to make audits of all contracts, invoices,
materials, payrolls, records of personnel, conditions of employment and other data
relating to all matters covered by this Agreement.
19. Publication, Reproduction and Use of Material
20. Equal Employment Opportunity:
21. Employment of Bona Fide ldaho Residents:
Contractor must comply with ldaho State Statute 44-1002 which states that the
Contractor employ ninety-five percent (95%) bona fide ldaho residents.
22 Advice of Attorney:
Each party warrants and represents that in executing this Agreement. lt has
received independent legal advice from its attorney's or the opportunity to seek such
advice.
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 8 of 15
No material produced in whole or in part under this Agreement shall be subject to
copyright in the United States or in any other country. The CITY shall have
unrestricted authority to publish, disclose and othenvise use, in whole or in part, any
reports, data or other materials prepared under this Agreement.
ln performing the work herein, Contractor agrees to comply with the provisions of
TitleVl and Vll of the Civil RightsAct, Revenue SharingActTitle 31, U.S. Code
Section 2176. Specifically, the Contractor agrees not to discriminate against any
employee or applicant for employment because of race, color, religion, sex, national
origin, age, political affiliation, marital status, or handicap. Contractor will take
affirmative action during employment or training to insure that employees are
treated without regard to race, color, religion, sex, national origin, age, political
affiliation, marital status, or handicap. ln performing the Work required herein,
CONTRACTOR shall not unlawfully discriminate in violation of any federal, state or
local law, rule or regulation against any person on the basis of race, color, religion,
sex, national origin or ancestry, age or disability.
Meridian City Council Meeting Agenda November 19, 2019 – Page 203 of 301
23. Attorney Fees:
Should any litigation be commenced between the parties hereto concerning this
Agreement, the prevailing party shall be entitled, in addition to any other relief as
may be granted, to court costs and reasonable attorneys'fees as determined by a
Court of competent jurisdiction. This provision shall be deemed to be a separate
contract between the parties and shall survive any default, termination or forfeiture
of this Agreement.
24. ConstructionandSeverability:
lf any part of this Agreement is held to be invalid or unenforceable, such holding will
not affect the validity or enforceability of any other part of this Agreement so long as
the remainder of the Agreement is reasonably capable of completion.
25. Waiver of Default:
Waiver of default by either party to this Agreement shall not be deemed to be waiver
of any subsequent default. Waiver or breach of any provision of this Agreement
shall not be deemed to be a waiver of any other or subsequent breach, and shall
not be construed to be a modification of the terms of this Agreement unless this
Agreement is modified as provided above.
26. Entire Agreement:
This Agreement contains the entire agreement of the parties and supersedes any
and all other agreements or understandings, oral of written, whether previous to the
execution hereof or contemporaneous herewith.
27. Assignment:
!t is expressly agreed and understood by the parties hereto, that CONTRACTOR
shall not have the right to assign, transfer, hypothecate or sell any of its rights under
this Agreement except upon the prior express written consent of CITY.
28.Payment Request:
Payment requests shall be submitted to City of Meridian through the City's project
management software. The Project Manager will compare the invoice against the
Payment Schedule in the Agreement for compliance. Upon approvalthat the work
has been done and is in compliance with the Agreement, the Project Manager will
approve the pay request for processing. City of Meridian payment terms are Net 30
from the date City receives a correct invoice. Final payment will not_le released
until the City has received a tax release from the Tax Commission. Retainage of
five perceni (sX) of the current contract value will be withheld from the final pay
applicationls) uniitfinal completion has been met and releases from both the ldaho
Tax Commission and Surety have been received by the City.
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 9 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 204 of 301
29. Cleanup:
Contractor shall keep the worksite clean and free from debris. At completion of
work and prior to requesting final inspection, the Contractor shall remove all traces
of waste materials and debris resulting from the work. Final payment will not be
made if cleanup has not been performed.
30. Order of Precedence:
The order or precedence shall be the contract agreement, the lnvitation for Bid
document, then the winning bidders submitted bid document.
ln performing the scope of work required hereunder, CONTRACTOR shall comply
with all applicable laws, ordinances, and codes of Federal, State, and local
governments.
32. Applicable Law:
This Agreement shall be governed by and construed and enforced in accordance
with the laws of the State of ldaho, and the ordinances of the City of Meridian.
33. Notices:
Any and all notices required to be given by either of the parties hereto, unless
othenruise stated in this agreement, shall be in writing and be deemed
communicated when mailed in the United States mail, certified, return receipt
requested, addressed as follows:
CITY
City of Meridian
Purchasing Manager
33 E Broadway Ave
Meridian, lD 83642
208-489-0417
CONTRACTOR
GREAT FLOORS
Attn: Joe Beretta
2855 E Fairview Ave.
Meridian, lD 83642
Phone: 208-884-1993 ext. 25020
Email : j. beretta@g reatfloors. com
ldaho Public Works License #Cl4916-A4-4
Either party may change their address for the purpose of this paragraph by giving
written notice of such change to the other in the manner herein provided.
34. Approval Required:
This Agreement shall not become effective or binding until approved by the City of
Meridian.
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 10 of 15
31. Compliance with Laws:
Meridian City Council Meeting Agenda November 19, 2019 – Page 205 of 301
CITY OF MERIDIAN
BY:
TAMMY de W , MAYOR
Dated: i I" `Q 101
GREAT„FLOORS
BY: . L11,3Z ZZE
Dated:/// -7
Approved by Council:
QO�P,�Ep AUGU T> >
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C RIS O6NOTY CLE B IJ)IAN"
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SAL
Purchasing Approval
��TFR of the 1R�P�
BY:
KEITH WATTS, Purchasing Manager
Dated:
Project Manager
Stacy Redman
Fire Stations 1-3 Flooring Replacement page 11 of 15
Project 11106
EXHIBIT A
SCOPE OF WORK
REFER TO INVITATION TO BID FD.l926.11106
ALL ADDENDUMS, ATTACHMENTS, AND EXHIBITS included in the
lnvitation to Bid Package # FD-1926-11106, are by this reference made
a part hereof.
SPECIFIGATIONS / SCOPE OF WORK
All construction work shall be done in accordance with the current version
of the ldaho Standards for Public Works Construction (ISPWC), the 2013
City of Meridian Supplemental Specifications to the ISPWC (and any
Addendums).
SOW
Fire Stations 1-3 Flooring Replacement
The City of Meridian is requesting quotes for flooring replacement at three Fire Stations:
. Fire Station #1. 540 E. Franklin Rd. Meridian, lD 83642
o Fire Station #2. 24Q1N. Ten Mile Rd. Meridian, lD 83646
. Fire Station #3: 3545 N. Locust Grove Rd. Meridian, lD 83646
Flooring Type: Luxury Vinyl Tile
Brand: Shaw
Style: Philadelphia Commercial Stone Master 6" x 36" #5457V
Color: Winstone #00546
Rubber Base: 6" Color #167 Fudge
%" Plywood Underlayment
Transition
Scope of work:
Fire Stations 1-3 Flooring Replacement
Project 1 1 '106
page 12 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 207 of 301
. Contractor is responsible for flooring calculations. Dimensions shown on plans attached.
Room areas for flooring are highlighted in yellow. City reserves the right to adjust
dimensions to add or subtract from square footage.
. Contractor's responsibility to verify dimensions and job site conditions; order sufficient
yardage to fully floor areas as indicated and to fill overage requirements as specified.
No substitutions shall be permitted to make up for any shortages of material in overage
or in flooring to be installed.
. Add 4 extra boxes of flooring for Station 2 and Station 3 for storage inventory for future
repairs/replacement.
o Add 6 extra boxes of flooring for Station 1 for storage inventory for future
repairs/replacement.
o Flooring contractor to supply labor, materials, supervision and equipment for flooring
application.
. Flooring materials to be delivered only on date of installation. Storage is minimal at each
station. Materials need to be stored off-site until install.
. Remove and dispose of existing flooring, underlayment and base (carpet, tile, vinyl).
Dispose of all associated debris off site (dumpster delivery and haul off provided by
contractor. Dumpster placement in designated area by Chief of Logistics, Fire Station
Captain or Project Manager. All flooring related debris put in dumpster or removed
from site at the end of each day.
o Removal and replacement of furniture and appliances to be done by fire station crew.
. lnstall new luxury vinyl tile, %" plywood underlayment, new 6" rubber base and transition.
. Flooring contractor shall be neat, tidy and clean.
. All nails must be picked up by means of a magnetic sweeper and by hand until all nails
are removed from site area.
. Flooring contractor shall install all flooring in accordance with all building codes and
manufacturers recommended specifications.
. Contractor'shall submit with bid a written certification from flooring manufacturer that
certifies they are an approved installer for this product.
o Remove blemishes using cleaner recommended by flooring manufacturer. Floors must
be swept and cleaned prior to completion.
. 10-year warranty required
. Contractor to include maintenance cleaning instructions.
. Public Works License required.
. lnsurance and bonds will be required.
o All work needs to be completed during normal business hours, Monday through Friday
8am-5pm.
o lnstallation schedule and timeline needs to be arranged with the Chief of Logistics after
contract approval to minimize disruption and to allow work to occur without impeding
the daily operation of the Fire Station.
. lnstalls to be completed in a timely manner, sufficient within the parameters of
manufacturer installation instructions and schedule arranged by Chief of Logistics.
. Within 10 days of award, the successful bidder will submit a work schedule to the Project
Manager for aPProval.
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
page 13 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 208 of 301
. Substantial completion date is 60 days from date of Notice to Proceed. Final completion
date is 90 days from date of Notice to Proceed. Liquidated damages accessed of
$250.00 per day past the Substantial and Final Completion dates.
Safety:
Safety is the utmost importance. Planning and execution of flooring installation needs to be safe
for all personnel. Adhere to all safety practices. Prior to commencing work, flooring contractor
shall thoroughly examine and become familiar with the facility to ensure the service be
completed in an orderly, safe manner. The flooring contractor shall maintain a safe work
environment at all times. Report any existence of unsafe condition(s), which will compromise the
performance of service to the City immediately. Safety will be the sole responsibility of the
flooring contractor.
See separate attached documents:
Plans - Fire Stations 1-3 Flooring Replacement by
Architects and Planners, Chartered dated 9115l2OO0 (3 pages)
Special Provisions and/or Technical Specifications by City
of Meridian PW Dept. 312019 1os pases;
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
a
a
page 14 of 15
Meridian City Council Meeting Agenda November 19, 2019 – Page 209 of 301
A.
Fire Stations 1-3 Flooring Replacement
Project 1 1 106
Exhibit B
MILESTONE / PAYMENT SCHEDULE
Total and complete compensation for this Agreement shall not exceed
$1 15,980.00.
Milestone 1 Substantial Completion 60 Days from Notice to Proceed
Milestone 2 Final Completion 90 Days from Notice to Proceed
Contract includes furnishing all labor, materials, equipment, and incidentals as required for the
FIRE STATIONS 1-3 FLOORING REPLACEMENT per IFB FD-1962-11106
NOT TO EXCEED CONTRACT TOTAL $115.980.00
Contract is a not to exceed amount. Line item pricing below wilt be used for invoice verification and
additiona! increases or decreases in work requested by city. The Gity will pay the contractor based on
actual quantities of each item of work in accordance with the contract documents.
any
Item No.Description Quantity Unit Unit Price
1 Station 1 - Material/Hardware 1 LS $33,478.00
2 Station 1 - Labor/lnstall 1 LS $22,960.00
3 Station 2 - Material/Hardware 1 LS $18,476.00
4 Station 2 - Labor/lnstall 1 LS $11,200.00
5 Station 3 - Material/Hardware 1 LS $17,976.00
6 Station 3 - Labor/lnstall 1 LS $11,890.00
page 15 of 15
MI LESTONE DATES/SCHEDULE
PRICING SCHEDULE
Contract Pricing Schedule
Meridian City Council Meeting Agenda November 19, 2019 – Page 210 of 301
EIDIAN*,-----
DAHO
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 M
Item Title: Memorandum of Agreement with Galena Opportunity Fund
For Civic Block Development Proposal with City of Meridian,
Meridian Development Corporation and Galena Opportunity
Fund
Meeting Notes: vacc- d
ill (n q P d 4), 1 I"Zb I /tG el) Ui�--
I TEM SHEET
C ouncil Agenda I tem - 3.M.
Presenter: Chris J ohnson
Estimated Time f or P resentation: 1 minute
Title of I tem - M emorandum of Agreement - C ivic B lock Development P roposal between the
C ity of M eridian, M eridian Development Corporation and Galena O pportunity F und
C ivic B lock MO A
AT TAC HM E NT S:
Description Type Upload D ate
MO A Civic Block A greements / C ontracts 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 211 of 301
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 N
Item Title: Approval of Purchase to Axon Enterprise Inc.
For 95 Replacement Body Cameras and 13 docks, plus licensing
and Auto tagging for the Not -to -Exceed amount of $90,352.00
FY20
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.N.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P urchase O rder for 95 Replacement Body Cameras and 13 docks,
plus L icensing and Auto Tagging to Axon Enterprise Inc. for the Not-to-E xceed amount of
$90,352.00 for F Y 20.
AT TAC HM E NT S:
Description Type Upload D ate
Council Memo Cover Memo 11/14/2019
B udget R eport Cover Memo 11/14/2019
P urchase Requisition Cover Memo 11/14/2019
UNS I G NE D Purchase Order Cover Memo 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 216 of 301
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Scott Colaianni; Keith Watts
Date: 11/14/19
Re: November 19 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Police Department, respectfully requests that
the following item be placed on the November 19 th City Council Consent Agenda for
Council’s consideration.
Approval of Purchase Order for 95 Replacement Body Cameras and 13 docks, plus
Licensing and Auto Tagging to Axon Enterprise Inc. for the Not-to-Exceed amount of
$90,352.00 for FY20. The Purchase coincides with the current Sole Source dated
August 2014.
Recommended Council Action: Approval of Purchase Order #20-0119 to Axon
Enterprise Inc. for the Not-to-Exceed amount of $90,352.00 as well as authorize
the Purchasing Manager to sign the Purchase Order #20-0119 for the Not-To-
Exceed amount of $90,352.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda November 19, 2019 – Page 217 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53360 Software Expense
240,689.04 0.00 240,689.04 100.00%
0000 NON-DEPARTMENTAL 0.00 13,063.32 (13,063.32)0.00%
Total OPERATING COSTS 240,689.04 13,063.32 227,625.72 94.57%
TOTAL EXPENDITURES 240,689.04 13,063.32 227,625.72 94.57%
Date: 11/7/19 02:49:46 PM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 218 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
2110 - Police Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
54000 Equipment & Supplies
134,589.96 0.00 134,589.96 100.00%
Total OPERATING COSTS 134,589.96 0.00 134,589.96 100.00%
TOTAL EXPENDITURES 134,589.96 0.00 134,589.96 100.00%
Date: 11/7/19 02:50:32 PM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 219 of 301
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Meridian City Council Meeting Agenda November 19, 2019 – Page 221 of 301
EIDIADAHO
N?-
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 O
Item Title: Approval of Purchase Order #20-0120 to Star Fire District
Maintenance Division
For Fire Apparatus Repair and Maintenance for the not -to -
exceed amount of $100,000.00
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.O.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Approval of P urchase O rder #20-0120 for F ire Appar atus Repair and
M aintenance to Star F ire District M aintenance D ivision for the Not-to-E xceed amount of
$100,000.00.
AT TAC HM E NT S:
Description Type Upload D ate
Counil Memo Cover Memo 11/14/2019
B udget R eport Cover Memo 11/14/2019
UNS I G NE D Purchase Order Cover Memo 11/14/2019
P urchase Requisition Cover Memo 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 222 of 301
Page 1
Memo
To: Chris Johnson, City Clerk
From: Sandra Ramirez, Buyer
CC: Justin Winkler; Keith Watts
Date: 11/14/19
Re: November 19 th City Council Meeting Agenda Item
The Purchasing Department, on behalf of the Fire Department, respectfully requests that the
following item be placed on the November 19 th City Council Consent Agenda for Council’s
consideration.
Approval of Purchase Order #20-0120 for Fire Apparatus Repair and Maintenance to
Star Fire District Maintenance Division for the Not-to-Exceed amount of $100,000.00.
Recommended Council Action: Approval of Purchase Order #20-0120 to Star
Fire District Maintenance Division for the Not-to-Exceed amount of $100,000.00
as well as authorize the Purchasing Manager to sign the Purchase Order for
the Not-To-Exceed amount of $100,000.00.
Thank you for your consideration.
City of Meridian
Purchasing Dept.
Meridian City Council Meeting Agenda November 19, 2019 – Page 223 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
2210 - Fire Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53105 Vehicle Repair
81,000.00 0.00 81,000.00 100.00%
10287 MF008 - 2001 Central
States Tender
0.00 2,063.09 (2,063.09)0.00%
10290 MF021 - 2008 ArrowXT 100'
Platform 20161
0.00 1,095.50 (1,095.50)0.00%
Total OPERATING COSTS 81,000.00 3,158.59 77,841.41 96.10%
TOTAL EXPENDITURES 81,000.00 3,158.59 77,841.41 96.10%
Date: 11/12/19 08:48:01 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 224 of 301
City Of Meridian
Detailed Statement of Revenues and Expenditures - Rev & Exp Report - Shanee
2210 - Fire Admin
01 - General Fund
From 10/1/2019 Through 9/30/2020
Amendments
Budget with
Actual
Current Year
Remaining
Budget
Remaining
Budget
Percent of
OPERATING COSTS
53106 Vehicle Maintenance
54,500.04 0.00 54,500.04 100.00%
0000 NON-DEPARTMENTAL 0.00 257.29 (257.29)0.00%
10290 MF021 - 2008 ArrowXT 100'
Platform 20161
0.00 941.59 (941.59)0.00%
10305 MF024 - 2011 Ford F150
Pickup
0.00 988.84 (988.84)0.00%
10308 MF026 - 2011 Ford Transit
Connect
0.00 229.38 (229.38)0.00%
10313 MF030 - 2012 Ford
Expedition - Chief
0.00 259.90 (259.90)0.00%
10717 2017 F-150 SuperCrew Cab
Styleside 4X4 MF042
0.00 14.98 (14.98)0.00%
10880 2018 Pierce Enforcer
Pumper Fire Engine Station
6
0.00 694.62 (694.62)0.00%
10881 2018 Pierce Enforcer
Pumper Fire Engine -
Replacement
0.00 1,269.59 (1,269.59)0.00%
Total OPERATING COSTS 54,500.04 4,656.19 49,843.85 91.46%
TOTAL EXPENDITURES 54,500.04 4,656.19 49,843.85 91.46%
Date: 11/12/19 08:47:26 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 225 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 226 of 301
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EIDIAN+-
I DAJ
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 P
Item Title: Resolution 19-2176
A Resolution Of The Mayor And The City Council Of The City Of Meridian
Reappointing Donna Lusignan To Seat 4 And Josh Evarts To Seat 5 Of
The Meridian Historic Preservation Commission; And Providing An
Effective Date.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.P.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Resolution 19-2176: A Resolution Of T he M ayor And T he City Council Of T he
C ity Of M eridian Reappointing D onna L usignan To S eat 4 And J osh E varts To Seat 5 Of
T he M eridian Historic Preservation C ommission; And P roviding An E ffective D ate.
AT TAC HM E NT S:
Description Type Upload D ate
Resolution Resolution 11/15/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 228 of 301
CITY OF MERIDIAN RESOLUTION NO. 19-2176
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION Of The Mayor And The City Council Of The City Of Meridian Reappointing
Donna Lusignan To Seat 4 And Josh Evarts To Seat 5 Of The Meridian Historic Preservation
Commission; And Providing An Effective Date.
WHEREAS, the Meridian City Code Section 2-1-1 establishes the Meridian Historic
Preservation Commission, its members and terms of their appointments; and
WHEREAS, Donna Lusignan was appointed to Seat 4 and Josh Evarts was appointed to Seat 5
of the Meridian Historic Preservation Commission with terms to expire October 31, 2019; and
WHEREAS, the City Council of the City of Meridian deems it to be in the best interest of the
citizens of the City of Meridian to approve the reappointment of Donna Lusignan to Seat 4 and Josh
Evarts to Seat 5 of the Meridian Historic Preservation Commission as recommended by Mayor De
Weerd and described herein;
NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN CITY, IDAHO:
Section 1. That, effective immediately, Donna Lusignan be reappointed to Seat 4 and Josh
Evarts be reappointed to Seat 5 of the Meridian Historic Preservation Commission, which terms shall
expire October 31, 2022.
Section 2. That this Resolution shall be in full force and effect immediately upon its adoption
and approval. y,
ADOPTED by the City Council of the City of Meridian, Idaho, this
y��`�I day of November, 2019.
APPROVED by the Mayor of the City of Meridian, Idaho, this l day of November, 2019.
APPROVED:
Mayor Ta y e Weerd
ATTEST: Q19
o�P� ,V Aucusr\
�
ns-
�,p�� w
J
RESOLUTION REAPPOINTING LUSIGNAN TO SEAT 4 AND JOSH EVARTS TO SEAT 5 OF THE MERIDIAN HISTORIC PRESERVATION
COMMISSION
EIDIANC--
I DAJ
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 Q
Item Title: AP Invoices for Payment - 11/15/19 - $72,638.59
Meeting Notes:
i
I TEM SHEET
C ouncil Agenda I tem - 3.Q.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 11/15/19 - $72,638.59
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 11/15/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 230 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund H.R. DIRECT Manila Employee Personnel Files 50 Pack 314.95
01 General Fund MASTERCARD 220/ MC#3 Fire 10-31-19 Statement 1,622.53
01 General Fund MASTERCARD 220/ MC#4 Fire 10-31-19 Statement 329.95
01 General Fund MASTERCARD 220/ MC#6 Fire 10-31-19 Statement 1,604.50
01 General Fund MASTERCARD 220/MC#2 Fire 10-31-19 Statement,6,560.85
01 General Fund MASTERCARD Mastercard Public Works Statement 10/31/19 359.00
01 General Fund MASTERCARD MC 10/19 MAYOR#1 10/19 #0751 10/31/19 Statement 3.00
01 General Fund MASTERCARD MC 10/19 MAYOR#2 0769 Statement 10/31/19 792.99
01 General Fund MASTERCARD MC CITY #0595 October 2019 statement 217.33
01 General Fund MASTERCARD MC CITY#0561 October 2019 statement 585.45
01 General Fund MASTERCARD MC CITY#0587 October 2019 statement 153.63
01 General Fund MASTERCARD MC City#4 October 2019 statement 1,153.65
01 General Fund MASTERCARD MC City#4976 October 2019 statement 165.00
01 General Fund MASTERCARD MC City#9 October statement 135.30
01 General Fund MASTERCARD MC CLERK#0512 October 2019 statement 842.05
01 General Fund MASTERCARD MC ComDev #2 BS - 10/19 2200 3,932.06
01 General Fund MASTERCARD MC ComDev#0876 October 2019 statement 1,057.71
01 General Fund MASTERCARD MC HR#0520 October 2019 statement 11,081.49
01 General Fund MASTERCARD MC IT#0179 October 2019 statement 3,977.34
01 General Fund MASTERCARD MC Legal#0868 October 2019 statement 74.00
01 General Fund MASTERCARD MC Parks #1 10/31/19 Statement -181.69
01 General Fund MASTERCARD MC Parks #2 10/31/19 Statement -1,315.48
01 General Fund MASTERCARD MC Parks #3 10/31/19 Statement -941.02
01 General Fund MASTERCARD MC PD # 3 10/31/19 - Statement -2,440.54
01 General Fund MASTERCARD MC PD # 4 10/31/19 - Statement -3,110.94
01 General Fund MASTERCARD MC PD # 5 10/31/19 - Statement -1,211.03
01 General Fund MASTERCARD MC PD #1 10/31/19 - Statement -332.42
01 General Fund MASTERCARD MC PD#10 October 2019 statement 3,129.62
01 General Fund MASTERCARD MC PD#11 October 2019 statement 1,749.21
01 General Fund MASTERCARD MC PD#3 credit for annual fee (50.00)
01 General Fund MASTERCARD MC PD#6 October 2019 statement 619.62
01 General Fund MASTERCARD MC PD#7 October 2019 statement 276.56
01 General Fund MASTERCARD MC PD#8 October 2019 statement 44.68
01 General Fund MASTERCARD MC PD#9 October 2019 statement 3,643.25
01 General Fund UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins
November 2019
4,938.54
Total 01 General Fund 58,847.38
Date: 11/15/19 08:54:34 AM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 231 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
20 Grant Fund
governmental
MASTERCARD MC ComDev#0876 October 2019 statement 463.10
Total 20 Grant Fund
governmental
463.10
60 Enterprise
Fund
DAN BERTHE ExpRpt:D.Berthe,Sidestream Phos Txt Inst.
Cleveland,OH
60.00
60 Enterprise
Fund
MASTERCARD Mastercard Public Works Statement 10/31/19 1,239.77
60 Enterprise
Fund
MASTERCARD MC CITY#0561 October 2019 statement (20.06)
60 Enterprise
Fund
MASTERCARD MC City#0603 October statement 978.42
60 Enterprise
Fund
MASTERCARD MC City#4976 October 2019 statement 654.54
60 Enterprise
Fund
MASTERCARD MC Wat#0538 October 2019 statement 1,241.37
60 Enterprise
Fund
MASTERCARD MC WW#0611 October 2019 statement 3,432.96
60 Enterprise
Fund
MICHAEL HINRICHS Distribution Lic. Transfer / Treatment Lic. Transfer 110.00
60 Enterprise
Fund
NATHAN GIER WW Coll I App Fee, Exam & License 117.00
60 Enterprise
Fund
RICHARD AND JANE SCOTT REFUND WT/S/T: 6817 N TREE HAVE WAY
CUSTOMER MADE CITIBANK P
4,498.92
60 Enterprise
Fund
UNITED HERITAGE INSURANCE Group#2065A-001 United Heritage Vol Life Ins
November 2019
792.72
60 Enterprise
Fund
XYLEM WATER SOLUTIONS USA, INC Flyght float switch leakage detector (1 qty)222.47
Total 60 Enterprise
Fund
13,328.11
Report Total 72,638.59
Date: 11/15/19 08:54:34 AM Page: 2Meridian City Council Meeting Agenda November 19, 2019 – Page 232 of 301
�jQ/�EIDIZIAN
I DAHO
�t
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 R
Item Title: AP Invoices for Payment - 11/21/19 - $4,112,047.34
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.R.
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - AP Invoices for P ayment - 11/21/19 - $4,112,047.34
AT TAC HM E NT S:
Description Type Upload D ate
A P I nvoices for Payment Cover Memo 11/14/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 233 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund A & i DISTRIBUTORS RV antifreeze for splash pads - qty 10 173.40
01 General Fund ACROSS THE STREET PRODUCTIONS 220/ Bluecard online training - Hood 346.50
01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0124 E. Pine Ave sidewalk/roadway/landscape
improvements
28,158.54
01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0124 E. Pine Avenue sidewalk improvements 4,859.80
01 General Fund ADA COUNTY HIGHWAY DISTRICT 18-0451 ACHD Historical Street Lighting Cost Share
Agmt
16,774.17
01 General Fund ADA COUNTY HIGHWAY DISTRICT ACHD Impact Fees October 2019 810,501.21
01 General Fund ADA COUNTY SHERIFF'S OFFICE Inmate Housing for MPD, Oct 2019 319.97
01 General Fund AGRI-SERVICE LLC aerway replacement tines - qty 4 1,621.40
01 General Fund AMERICAN PLANNING ASSOCIATION 333828 BMcClure membership 1/1/20-12/31/20 490.00
01 General Fund AXON ENTERPRISE INC 20-0115 - Yr 2 of 5 Evidence.com License & Storage 129,072.00
01 General Fund BATTERIES PLUS 220/Repair - Thermal Imager Battery 171.60
01 General Fund BATTERIES PLUS Batteries for Patrol 57.60
01 General Fund BOE - Boise Office Equipment XPN547404; Copier usage 9/22-10/21/19 1,285.14
01 General Fund BRADY INDUSTRIES, LLC.220/Janitorial, ST. 5, towels, detergent 83.38
01 General Fund BRADY INDUSTRIES, LLC.220/Shop supplies, truck wash, St. 4 341.18
01 General Fund BRIGHT IDEAS LIGHTING COMPANY 5 LED 4-ft lights, 1 3 ft LED Light, electrician time 187.50
01 General Fund BRIGHT IDEAS LIGHTING COMPANY Kleiner Park bandshell timer repair 85.00
01 General Fund BROWNELLS Firearms Parts 556.90
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC 220/MF030, credit for duplicate charge, MER10011187 (79.95)
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Accessory Battery Isolator & Junction Fuse for
Unit#103
124.64
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Batteries & Hardware for Unit # 5 441.96
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Battery for Unit # 144 171.96
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Bulb Replacement Unit # 129 15.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC credit - reference invoice MER0011377 (84.95)
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Credit for Invoice # 114, Unit # 30 (223.17)
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Diagnose missfire, req's Engine Replacement Unit #100 616.27
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC duplicate invoice - see credit memo MER0000184 84.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 10 oil change - license C17708 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 15 studs & oil change - license C16105 176.36
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 18 oil change - license C13785 84.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC fleet truck 9 studs & oil change - license C16014 107.05
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Invoice Error on 188 Credit, Unit # 30 223.17
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LF Wheel Replacement & Re-Align 275.55
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Front Brakes, Exhaust Leak Repair for Unit # 152 766.80
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC LOF, Rear Brakes for Unit # 133 425.11
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Motor Mount, Oil Change, Air Filter, Rear Brakes for
#166
970.13
Date: 11/14/19 03:32:36 PM Page: 1Meridian City Council Meeting Agenda November 19, 2019 – Page 234 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change & Battery Warranty for Unit # 101 227.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change and Tires for Unit # 139 631.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 101 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 141 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 150 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 20 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 25 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change for Unit # 49 50.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Air Filter & Wipers for Unit # 50 115.90
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Align, Battery, Tie Rod Ends Unit # 30 371.83
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Battery Warranty for Unit # 167 55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Cabin Filter, Parking Light Bulb for Unit #23 186.44
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Purge Valve & Gas Cap for Evap Leak #
142
218.05
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Oil Change, Warranty Brake Noise for Unit # 143 65.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Replace LF Power Seat Switch fuse unit #525 22.95
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC truck 16 studs & oil change - license C17284 112.30
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC truck 22 oil change, studs, repairs - license C10914 1,011.69
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC truck 30 oil change & snow tire change-over - license
C19967
174.70
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vechile Maintenance Veh # 10 C21128 Oil Change/Tire
Rotation
55.00
01 General Fund BRUNEEL TIRE OF MERIDIAN LLC Vehicle Maintenance Oil change/tire rotation Veh #9
C21132
55.00
01 General Fund BUILDERS FIRSTSOURCE caulk for little free library at City Hall - qty 2 15.18
01 General Fund BUILDERS FIRSTSOURCE lumber for Parks Shop & dump trailer - qty 24 150.62
01 General Fund BUSINESS MANAGEMENT DAILY Renewal of HR Specialist Employment Law
11/1/19-10/31/20
211.00
01 General Fund CARQUEST AUTO PARTS battery cleaner - qty 3 9.42
01 General Fund CARQUEST AUTO PARTS diesel exhaust fluid for Parks Shop equipment - qty 2 25.00
01 General Fund CARQUEST AUTO PARTS fasteners for truck 33 door trim - qty 6 0.84
01 General Fund CARQUEST AUTO PARTS super glue, diesel exhaust fluid, tap, spark plug - qty 6 37.98
01 General Fund CARQUEST AUTO PARTS truck wire connections - qty 2 16.51
01 General Fund CARQUEST AUTO PARTS wiring supply - qty 1 2.84
01 General Fund CDW GOVERNMENT 19-0402 BTO HP 600 G5 i7-9700 1/8 WP 48,125.00
01 General Fund CDW GOVERNMENT 19-0402 BTO HP 840 G6 i7-8565U 512/8 WP 41,280.00
01 General Fund CDW GOVERNMENT 19-0402 HP 5Yr 9x5xNBD Dt Only, 5Yr 9x5xNBD DT
Only
2,745.00
01 General Fund CDW GOVERNMENT 19-0402 HP 5Yr 9x5xNBD DT Only, HP 5Y
Pur/Diskretention
4,845.00
Date: 11/14/19 03:32:36 PM Page: 2Meridian City Council Meeting Agenda November 19, 2019 – Page 235 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund CDW GOVERNMENT 20-0013 Quantum Broze Sup Yr Z1 DXI4700 15,600.00
01 General Fund CDW GOVERNMENT Cisco Ironport Renewal 4,951.25
01 General Fund CDW GOVERNMENT CradlePoint 1 Yr Netcloud Essentials 7,335.00
01 General Fund CDW GOVERNMENT HP Desktop Mini Sec/Dual Vesa Slv V2 30.81
01 General Fund CDW GOVERNMENT Kramer AD-Ring-2 HDMI Adapter Ring 98.35
01 General Fund CEPCO TOOL 20-0080 220/replacement struts T-31 13,484.94
01 General Fund CITY OF BOISE Mayors Office-Josha 16,763.34
01 General Fund CLIMA-TECH CORPORATION HVAC zone controller repair at Homecourt 138.84
01 General Fund CLOVERDALE NURSERY sod for Fuller Park - qty 900 SF 270.00
01 General Fund CONSOLIDATED SUPPLY COMPANY toilet replacement at Settlers Park - qty 1 114.83
01 General Fund CUSTOMBINDERS.NET 24-Navy 2 Binders for BEST 148.68
01 General Fund D & B SUPPLY 220/saw repair 32.99
01 General Fund D & B SUPPLY Dog Food for K9 Arco 97.98
01 General Fund D & B SUPPLY Dog Food for K9 Dory 43.19
01 General Fund D & B SUPPLY Dog Food for K9 Wyatt 39.99
01 General Fund D & B SUPPLY key for 8800 mower blade - qty 4 3.80
01 General Fund D & B SUPPLY tarp bungee balls - qty 1 pkg 7.79
01 General Fund D & B SUPPLY tarp, ball bungees, rope - qty 6 90.14
01 General Fund D & B SUPPLY trash pump/parts for Parks Shop - qty 4 373.46
01 General Fund D & B SUPPLY vehicle hardware for shop - qty 8 2.80
01 General Fund D & B SUPPLY Water Nozzel for HOse in Kennel Bldg 6.99
01 General Fund DEBEST PLUMBING, INC water line & waste line install at Kleiner for
washer/dryer
1,115.00
01 General Fund FASTENAL COMPANY lock washers for Discovery Park playground - qty 25 16.50
01 General Fund FASTENAL COMPANY Parks Shop hardware - qty 206 42.53
01 General Fund FASTENAL COMPANY parts for Discovery Park sand and play - qty 51 25.99
01 General Fund FASTENAL COMPANY security drill bit socket set - qty 5 291.26
01 General Fund FASTENAL COMPANY Settlers Park playground repair parts - qty 2 67.63
01 General Fund FLOOR TECH, INC.epoxy floors at Fuller Park restrooms 3,950.00
01 General Fund FOREMOST PROMOTIONS Pencils for Community Events 620.00
01 General Fund GAMETIME replacement tube for Tully Park playground - qty 1 932.44
01 General Fund GEM STATE PAPER & SUPPLY CO 20-0018 10 cs Enmotion Foam Soap plus moisturizers 352.90
01 General Fund GEM STATE PAPER & SUPPLY CO 20-0018 3 cs One Shot Enriched Foam Handsoap 216.00
01 General Fund GEM STATE PAPER & SUPPLY CO 20-0018 5 cs Bigfold 1-ply towels 146.00
01 General Fund GEM STATE PAPER & SUPPLY CO Butcher Wrap for Evidence 69.53
01 General Fund GEM STATE PAPER & SUPPLY CO Non-PO 11 Deskside Wastebaskets 81.51
01 General Fund GEOTEK, INC.20-0058 FY20 Commercial & Residential Bldg
Inspections 10/19
16,390.00
01 General Fund GOSNEY MANAGEMENT, LLC.instructor fee-Painting Acrylic Landscapes
10/7-10/28/19 x 4
256.00
Date: 11/14/19 03:32:36 PM Page: 3Meridian City Council Meeting Agenda November 19, 2019 – Page 236 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund GRACE INDUSTRIES, INC.220/Fire Investigation equip, accelerant & gas scanners 1,808.93
01 General Fund H.D. FOWLER COMPANY staples for Christmas lights at Generations Plaza - qty
1000
40.00
01 General Fund HOME DEPOT CREDIT SERVICES batteries for paper towel dispensers - qty 2 27.96
01 General Fund HOME DEPOT CREDIT SERVICES electrical tape - qty 1 pkg 7.37
01 General Fund HOME DEPOT CREDIT SERVICES plastic wrap for Parks Shop - qty 2 64.62
01 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 1013701 (0.42)
01 General Fund HOME DEPOT CREDIT SERVICES sales tax reversal reference invoice 5062597 (3.66)
01 General Fund HOME DEPOT CREDIT SERVICES spray paint - qty 13 51.74
01 General Fund HOME DEPOT CREDIT SERVICES truck 29 nut drivers, wrench, pipe - qty 8 126.76
01 General Fund IDAHO KENDO KAI INC instructor fee - Japanese Fencing 9/12-10/24/19 - qty 8 448.00
01 General Fund IDAHO POWER 2200136188, Parks Power October 2019 12,127.28
01 General Fund IDAHO PRESS-TRIBUNE Legal Notice 400.36
01 General Fund IDAHO PRESS-TRIBUNE Legal Notices 51.06
01 General Fund IDAHO PRESS-TRIBUNE Ord 19-1857 Cell Phone Ord.45.14
01 General Fund IDAHO STATE INSURANCE FUND #36670, Workers Comp Payroll Premium
07/01/19-10/01/19
159,333.27
01 General Fund IDAHO STATE POLICE Fingerprinting and Background Employment Testing
Oct. 2019
1,277.50
01 General Fund IMPACT PEST SERVICES 220/ Pest control, Station 1 79.00
01 General Fund IMPACT PEST SERVICES 220/ Pest control, Station 2 69.00
01 General Fund IMPACT PEST SERVICES 220/ Pest control, Station 3 69.00
01 General Fund IMPACT PEST SERVICES gopher/vole control at Ten Mile Interchange 10/31/19 250.00
01 General Fund IMPACT PEST SERVICES pest control at Ten Mile Interchange 10/10/19 250.00
01 General Fund IMPACT PEST SERVICES Pest Control for K9 BLDG 49.00
01 General Fund IMPACT PEST SERVICES Pest Control for PD Admin 139.00
01 General Fund IMPACT PEST SERVICES PSTC Pest Control 79.00
01 General Fund INTERMOUNTAIN GAS 0981623008 natural gas billings for October2019 2,976.82
01 General Fund INTERSTATE ALL BATTERY CENTER Battery for Unit # 526 190.75
01 General Fund INTERSTATE ALL BATTERY CENTER Kleiner boat battery - qty 1 85.45
01 General Fund JAYKER WHOLESALE NURSERY red oak tree for Settlers Park - qty 1 374.95
01 General Fund JAYKER WHOLESALE NURSERY tree wrap ties for varous parks - qty 1 112.95
01 General Fund JAYKER WHOLESALE NURSERY trees for Fuller Park - qty 5 1,160.80
01 General Fund JAYKER WHOLESALE NURSERY trees for Kleiner Park arboretum - qty 3 764.85
01 General Fund KENDALL FORD OF MERIDIAN Left Interior Sail Panel for Unit # 102 17.05
01 General Fund LAURIE MCELROY instructor fee - Yoga 9/5-10/26/19 - qty 68 2,004.00
01 General Fund LOGAN SIMPSON DESIGN 19-0331 Comp Plan additional meeting 550.00
01 General Fund LOWE'S Building Inspector Flashlight/tape measuress 49.31
01 General Fund LOWE'S Electrical Inspector equipt - flashlight/batteries 49.36
Date: 11/14/19 03:32:36 PM Page: 4Meridian City Council Meeting Agenda November 19, 2019 – Page 237 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund LOWE'S insulation & materials - Settlers irrigation pump house
x 8
259.24
01 General Fund MAG SMALL ENGINE INC 20-0100 leaf vacuum - qty 1 12,443.00
01 General Fund MCCI, LLC LF Support Renewal-LSAP Renewal 2019 1,297.80
01 General Fund McU SPORTS basketballs & volleyballs - qty 24 1,075.00
01 General Fund MERIDIAN VETERINARY CLINIC Vet Care for K9 Wyatt 102.36
01 General Fund MINUTEMAN, INC.Discovery Park door lock repair 105.00
01 General Fund MINUTEMAN, INC.repair lock at Homecourt 105.00
01 General Fund MOTIONS DANCE STUDIO instructor fee - Cheer 10/7-10/28/19 - qty 19 560.00
01 General Fund MOTIONS DANCE STUDIO instructor fee - Dazzle/Dance, Cheer 10/1-10/25/19 -
qty 17
468.00
01 General Fund MOUNTAIN STATES LIGHTING No PO FY20 Streetlight Upgrades Demo 925.00
01 General Fund MUNICIPAL EMERGENCY SVCS 220/2 pair turnout boots 611.34
01 General Fund NAPA AUTO PARTS 220/antifreeze, St. 1 23.96
01 General Fund NAPA AUTO PARTS 220/weather stripping & tape for E36 16.19
01 General Fund NAPA AUTO PARTS Wiper Blades for Unit # 28 21.28
01 General Fund NAPA AUTO PARTS Wiper Fluid Qty. 1 4.31
01 General Fund NESMITH BROTHERS TOWING CITF DR # 19-7287 - Vehicle Tow 75.00
01 General Fund NESMITH BROTHERS TOWING Evidence Tow DR# 19-7516 75.00
01 General Fund OFFICE DEPOT, INC.220/ Toner 52.99
01 General Fund OFFICE DEPOT, INC.220/envelopes 22.88
01 General Fund OFFICE DEPOT, INC.220/office supplies for PIO office space, & misc supplies 154.52
01 General Fund OFFICE DEPOT, INC.220/paper, pads, post-its 57.19
01 General Fund OFFICE DEPOT, INC.9V Batteries Inspectors 41.49
01 General Fund OFFICE DEPOT, INC.calendar, paper, highlighter, post-its,planner, paper 302.34
01 General Fund OFFICE DEPOT, INC.Desk Pad, Easel, Toner, Sharpies, Post-Its 189.20
01 General Fund OFFICE DEPOT, INC.key tags & binder clips for Christmas parade - qty 3 7.58
01 General Fund OFFICE DEPOT, INC.Label 3/8 Blk/Yel 18.99
01 General Fund OFFICE DEPOT, INC.Labels, erasers, highlighters, paper, 37 calendars 34.32
01 General Fund OFFICE DEPOT, INC.legal pads - qty 2 9.36
01 General Fund OFFICE DEPOT, INC.markers & black printer toner -q ty 3 70.70
01 General Fund OFFICE DEPOT, INC.Office Supplies Pens J. Barlow Plan Review 7.41
01 General Fund OFFICE DEPOT, INC.Office Supplies Permit Tech counter - Post it/Pen
Holders
26.00
01 General Fund OFFICE DEPOT, INC.Office Supplies White Board markers/Cleaner Plan
Review
12.81
01 General Fund OFFICE DEPOT, INC.Pens 1.83
01 General Fund OFFICE DEPOT, INC.Pens Plan Review/Inspector Bay 5.78
01 General Fund OFFICE DEPOT, INC.pens, markers, paper, clips, post it notes 38.40
01 General Fund OFFICE DEPOT, INC.planner - qty 1 20.99
Date: 11/14/19 03:32:36 PM Page: 5Meridian City Council Meeting Agenda November 19, 2019 – Page 238 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund OFFICE DEPOT, INC.Posted stamp for Josha Iverson 6.02
01 General Fund OFFICE DEPOT, INC.Public Safety Day Printed Schedule Poster 2.04
01 General Fund OFFICE DEPOT, INC.push pins, printer toner, notebooks - qty 4 22.54
01 General Fund OFFICE DEPOT, INC.Refill Stamp Ink Cartridge Qty. 1 3.29
01 General Fund OFFICE DEPOT, INC.Spoons; Atomic Clock for Incoming Documents 185.51
01 General Fund OFFICE DEPOT, INC.Tape, Industrial, Labeling, Bag, Reclosable, Poly 6x9 43.37
01 General Fund OFFICE DEPOT, INC.White board markers & medium boxes 42.77
01 General Fund OFFICE VALUE - MERIDIAN 3 New Recycle Bins for PD 569.97
01 General Fund OFFICE VALUE - MERIDIAN Note Pad Holders for CID 70.60
01 General Fund OFFICE VALUE - MERIDIAN Organizers, Desk Drawer Tray, Rubberbands & Stapler 307.06
01 General Fund OFFICE VALUE - MERIDIAN Plates, Forks, Spoons, Pens, Paper, Toner, Staples Etc.754.28
01 General Fund OFFICE VALUE - MERIDIAN Plates,Bowls,forks, Note Pads, Paper & Toner for PD 741.13
01 General Fund OFFICE VALUE - MERIDIAN Tissue for PD 151.98
01 General Fund OFFICE VALUE - MERIDIAN Tissue for PD Admin 75.99
01 General Fund OXARC, INC.220/refill 7 medical oxygen cylinders 38.39
01 General Fund PACIFIC STEEL & RECYCLING sheet metal - qty 4 351.82
01 General Fund PLATT ELECTRIC SUPPLY No PO FY20 Streetlight Maintenance Shield 10/23/19 40.91
01 General Fund PORTAPROS, LLC portable toilets for Heritage ball fields 10/11/19 508.00
01 General Fund PORTAPROS, LLC portable toilets for Jabil Fields 10/11/19 508.00
01 General Fund PORTAPROS, LLC Trunk or Treat portable toilets 10/25/19 327.00
01 General Fund PROFORCE LAW ENFORCEMENT Taser Training Cartridges 8,385.00
01 General Fund RANDY S LATTIMER instructor fee - Line Dancing 10/6-10/27/19 - qty 13 208.00
01 General Fund RICOH USA, INC Addtl Images for Lt. Hallway Copier, Oct. C86216993 238.19
01 General Fund RICOH USA, INC C86243698 Oct19 images maint exp 155.00
01 General Fund RICOH USA, INC Copier Addtl Images - October, PSTC C86247349 42.82
01 General Fund RICOH USA, INC Copier Addtl Images-Comm Svc, Oct. C86197400 64.84
01 General Fund RICOH USA, INC Copier Lease for Nov, Addtl Images Oct for Records 202.66
01 General Fund RICOH USA, INC Copier Lease Nov 2019, Addtl Images Oct 2019 Patrol 567.96
01 General Fund RICOH USA, INC Copier Lease Nov, Addtl Images Oct for CODE
C86172509
123.37
01 General Fund RICOH USA, INC Copier Lease Nov, Addtl Images Oct, CID C86172157 586.05
01 General Fund SALT LAKE WHOLESALE SPORTS 20-0090 - Firearms Training Ammunition 20,453.57
01 General Fund SHI INTERNATIONAL CORP Workspace ONE Advanced 1 Yr Tech Support, Basic
Sup-Sub for
1,723.74
01 General Fund SHRED-IT USA, LLC.220/paper shredding, St. 1, 3, 4 & 5 140.56
01 General Fund SHRED-IT USA, LLC.Finance,Clerks,MUBS Document Shredding October
2019
115.50
01 General Fund SHRED-IT USA, LLC.Shred PD Documents 252.00
01 General Fund SILVER CREEK SUPPLY 20-0082 utility vehicle for downtown/pathways - qty 1 19,157.47
01 General Fund SILVER CREEK SUPPLY Kleiner Park fountain connections - qty 4 641.68
Date: 11/14/19 03:32:36 PM Page: 6Meridian City Council Meeting Agenda November 19, 2019 – Page 239 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund SOUTHERN COMPUTER WAREHOUSE Microsoft Surface Pro Tablet - 12.3 - 8Gb LPDDR3 -
Intel Cor
1,372.19
01 General Fund SOUTHERN COMPUTER WAREHOUSE Microsoft: MSF-VP3-00031 Comm EHS 4Yr Warranty
US USD Surfac
(122.99)
01 General Fund SPARKLIGHT 220/digital device rental 10-16 to 11-15 6.12
01 General Fund SPARKLIGHT 220/digital device rental, 11/01/19-11/30/19 12.24
01 General Fund SPARKLIGHT 220/Internet & phone, FSC 11/01/19-11/30/19 153.39
01 General Fund SPARKLIGHT City Hall Cable Service 10/16 - 11/15/19 47.78
01 General Fund SPECIALTY CONSTRUCTION SUPPLY marking paint & stick for Settlers Park field aeration x
25
115.99
01 General Fund STEELMAN PLUMBING Fix Toilet Leaks in Lobby Womens Restroom 120.00
01 General Fund SUN STATE INDUSTRIAL SUPPLY leather gloves, safety glasses, ear plugs - qty 21 1,238.80
01 General Fund SUNBELT RENTALS boom forklift for Settlers Park splash pad 10/23/19 401.32
01 General Fund SUNBELT RENTALS skidsteer for Storey Bark Park pea gravel 10/22/19 381.00
01 General Fund SUNROC CORPORATION delivery fee for Storey Bark Park pea gravel 137.50
01 General Fund SUNROC CORPORATION Storey Bark Park pea gravel - qty 30.33 tons 723.28
01 General Fund T-ZERS SHIRT SHOP City Wide Event Nov 2019 T-Shirts Qty. 500 2,750.00
01 General Fund TACOMA SCREW PRODUCTS screws for Settlers Park shop - qty 55 62.95
01 General Fund TATES RENTS (GENERAL OFFICE)2019 Trunk or Treat lights & power 10/24-10/25/19 1,086.50
01 General Fund TEAMSIDELINE.COM Annual Fee Use of TeamSideline Premium Team
Registration Sit
999.00
01 General Fund THE CAR PARK October 2019 Courthouse Parking 153.00
01 General Fund THE UPS STORE Postage to Send Evidence to Lab 47.02
01 General Fund TREASURE VALLEY COFFEE Coffee for PSTC 202.25
01 General Fund TREASURE VALLEY COFFEE Coffee, Tea, Hot Choc, Cream, Sugar, Cups & Cooler
Rent
460.79
01 General Fund TREASURE VALLEY FIRE PROTECTIO 220/replace & repair fire sprinkler main @ St. 1 6,650.00
01 General Fund TRI-TECH FORENSICS, INC Drug Test Kits 399.00
01 General Fund UNIFORMS 2 GEAR Badge Holders 30.00
01 General Fund UNIFORMS 2 GEAR Ballistic Shield for Patrol 6,759.44
01 General Fund UNIFORMS 2 GEAR Credit for New Hire Gear Returned (193.76)
01 General Fund UNIFORMS 2 GEAR Credit for Tax charged in Error (1.76)
01 General Fund UNIFORMS 2 GEAR Double Cuff Cases for New Hires 123.60
01 General Fund UNIFORMS 2 GEAR New Hire Gear - Hansen 30.00
01 General Fund UNIFORMS 2 GEAR New Hire Gear - Mangram 80.44
01 General Fund UNIFORMS 2 GEAR New Hire Gear Tie for Rackley, Chain Cuffs Hansen 35.86
01 General Fund UNIFORMS 2 GEAR Patrol Hat for Future Issue 12.65
01 General Fund UNIFORMS 2 GEAR Re-Patch Motor Jacket - Goodspeed 19.00
01 General Fund UNIFORMS 2 GEAR Tie for New Hire Rackley 5.08
01 General Fund VCI AUDIO ENTERTAINMENT 2019 Trunk or Treat DJ, street lights, projector 1,200.00
Date: 11/14/19 03:32:36 PM Page: 7Meridian City Council Meeting Agenda November 19, 2019 – Page 240 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
01 General Fund WESTERN APPLIANCE REPAIR 220/Repair leaking washing machine ST. 1 258.00
01 General Fund WILBUR-ELLIS CO.fertilizer for all parks x 18 tons; gypsum-Settlers x 4
tons
9,250.00
01 General Fund WILBUR-ELLIS CO.grass seed for varous sites - qty 500 lbs.790.00
01 General Fund WW GRAINGER, INC 220/lite bulbs & batteries, St. 2 166.14
01 General Fund WW GRAINGER, INC 220/wall mount hose reel for St. 1 bay 90.10
Total 01 General Fund 1,482,780.29
07 Impact Fund ESI, INC 19-0230, 20-0118 220/ST. 6, Oct 2019 302,839.09
07 Impact Fund MATERIALS TESTING & INSPECTION 19-0254 220/ St 6 - 10-13 to 10-26 312.90
07 Impact Fund MATERIALS TESTING & INSPECTION 220/ST. 6, 9-15 to 10-12 243.65
07 Impact Fund RICE FERGUS MILLER INC 18-0501, 19-0327, 220/St. 6 services thru 10-31-19 8,157.25
07 Impact Fund RICE FERGUS MILLER INC 18-0501, 19-0327, 220/St. 6, services through 9-30-19 13,137.25
Total 07 Impact Fund 324,690.14
60 Enterprise
Fund
ADA COUNTY HIGHWAY DISTRICT 18-0212. 18-0212 ACHD Pine-Locust Grove Svc 148,419.64
60 Enterprise
Fund
AIR FILTER SUPERSTORE WHOLESALE
LLC
HVAC Filters for Well Sites, Qty 48 226.44
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 20-0004 FY20 IVR Phone Services October 2019 2,398.25
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Lockbox Payment Processing October
2019
1,493.67
60 Enterprise
Fund
BILLING DOCUMENT SPECIALISTS 20-0004 FY20 Stmt & Del Not Proc Svc 10/28/19 1,176.82
60 Enterprise
Fund
BIRTHELLA JENSEN REFUND WT/S/T: 3498 E YESTERNIGHT ST AUTO PAY
PROCESSED AFTE
85.66
60 Enterprise
Fund
BOISE CALIBRATION SERVICE Annual Service to Hose Monster, Qty 2, WO#267298 150.00
60 Enterprise
Fund
BROWN & CALDWELL 18-0284 WRRF Headworks Upgrade w/ Odor Cntrl Svc
to 6/27/19
18,433.10
60 Enterprise
Fund
BROWN & CALDWELL 19-0382 WRRF Headworks Odor Control Svc to 7/25/19 19,295.98
60 Enterprise
Fund
CGM CONSTRUCTION REFUND WT/S/T: 3540 E LONGWING LN DUMPSTER
ACCT CLOSED AND R
50.50
60 Enterprise
Fund
CHALLENGER COMPANIES, INC.19-0313 SCADA Upgrades PRVs 22,31,&32
Construction Contract
7,675.00
Date: 11/14/19 03:32:36 PM Page: 8Meridian City Council Meeting Agenda November 19, 2019 – Page 241 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
CONLON CONSTRUCTION REFUND WT/S/T: 3071 E FRANKLIN RD DUMSTER
ACCT DEPOSIT RELEA
253.60
60 Enterprise
Fund
CORE & MAIN LP Lid Removal Tool,Valve Position Indicator Comprsn
Cplr,Qty16
985.44
60 Enterprise
Fund
COREY FOSTER REFUND WT/S/T: 4564 N BRIGHT ANGEL AVE TITLE
COMPANY OVERPAI
44.70
60 Enterprise
Fund
CORI AND MATTHEW FORSCHLER REFUND WT/S/T: 1058 W LOUISVILLE CT DUMPSTER
ACCT CLOSED AND
80.66
60 Enterprise
Fund
CSS GROUP 10/1-10/31, Translore License for Digline Tickets, Qty
1257
241.26
60 Enterprise
Fund
D & B SUPPLY Bib coveralls for KGlos (1 qty)119.99
60 Enterprise
Fund
D & B SUPPLY Cold Weather Bib, N. Tambornini, Qty 1 119.99
60 Enterprise
Fund
D & B SUPPLY Galvanized pail (1 qty)12.49
60 Enterprise
Fund
D & B SUPPLY Hi Vis Class III T-Shirts, M. Hinrichs, Qty 3 120.97
60 Enterprise
Fund
D & B SUPPLY No PO Safety Boots for B. Blake 11/4/19 148.49
60 Enterprise
Fund
D & B SUPPLY Waterproof Safety Bogs, J. Magana, Qty 1 103.00
60 Enterprise
Fund
DEREK AND AMBER WITT REFUND WT/S/T: 3302 E MURCHISON ST TITLE
COMPANY OVERPAID
84.02
60 Enterprise
Fund
DRAKE PLUMBING & HEATING CO Labor & part to repair HVAC in UV bldg 9/25/19 2,783.15
60 Enterprise
Fund
DUMPSTER SOLUTIONS REFUND WT/S/T: 1100 S PROGRESS DUMPSTER
ACCT CLOSED AND DEPO
233.67
60 Enterprise
Fund
EDSEL HOFFMAN REFUND WT/S/T: 118 W WILLOW BROOK DR
CUSTOME PAID AFTER CLOS
158.31
60 Enterprise
Fund
FASTENAL COMPANY 1/4in,5/16in Flat Washer, Self Tapping Screw, Qty 300 31.73
60 Enterprise
Fund
FASTENAL COMPANY Brass Hex Cap Bolt, 5/8in, 2-1/2in, Qty 200 1,737.00
60 Enterprise
Fund
FASTENAL COMPANY Hydropellant PPE gloves-size XLG (24 qty)83.04
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Clean out piping for Headworks (6 qty)1,488.29
60 Enterprise
Fund
FERGUSON ENTERPRISES INC.Cleanout piping for Headworks (2 qty)50.71
Date: 11/14/19 03:32:36 PM Page: 9Meridian City Council Meeting Agenda November 19, 2019 – Page 242 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
GEORGE AND JEANETTE GENER REFUND WT/S/T: 1178 W BEAR TRACK DR TITLE
COMPANY OVERPAID
61.94
60 Enterprise
Fund
GEORGE YORK REFUND WT/S/T: 1000 W CREST WOOD CIR
CUSTOMER PAID AFTER CLO
33.53
60 Enterprise
Fund
GIESLER AUTO REPAIR Repaired Hdlgt, Alternator,Key Ignitiion,R&R
Wheels,C15079
825.45
60 Enterprise
Fund
HACH COMPANY Formazin standard (1 qty)48.18
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 27 Gal Tote for Hydrant Paint Supplies, Qty 6 65.88
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 3/4in PVC Tee, 2in 2 Hole Strap for OCCT, Qty 10 13.97
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES 3/4in, 2 Hole Strap,1/2in Self Tapping Screw,for OCCT,
Qty 7
24.30
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Nuts, Bolts, Qty 10 3.04
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Pipe, PVC Adapter, 90 Elbow for OCCT @ Well 19, Qty
12
50.18
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES PVC 90 Elbow for OCCT @ Well 19, Qty 6 21.84
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES PVC Tee, Nipple, 90 Elbow for OCCT @ Well 19, Qty 15 36.06
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Refrigerator for Operations breakroom (1 qty)678.00
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Spray Paint,Tape,Tapping Screw,PVC Npl,90 E, for
OCCT,Qty44
82.73
60 Enterprise
Fund
HOME DEPOT CREDIT SERVICES Trash bin for PVC pipe ( 1 qty)13.97
60 Enterprise
Fund
HOMERIVER GROUP REFUND WT/S/T: 1345 W OVERLAND DR HOMERIVER
GROUP OVERPAID
22.20
60 Enterprise
Fund
IDAHO POWER 2204228288, Water Power October 2019 31,778.03
60 Enterprise
Fund
IDAHO STATE INSURANCE FUND #36670, Workers Comp Payroll Premium
07/01/19-10/01/19
30,764.73
60 Enterprise
Fund
INTERMOUNTAIN GAS 09450220935 - Gas 11/4 2730 E Taconic Dr 19.62
60 Enterprise
Fund
INTERMOUNTAIN GAS 0981623008 natural gas billings for October2019 6,000.73
60 Enterprise
Fund
INTERSTATE ALL BATTERY CENTER Battery charger for 2003 Kawasaki mule (1 qty)31.20
Date: 11/14/19 03:32:36 PM Page: 10Meridian City Council Meeting Agenda November 19, 2019 – Page 243 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
INTERSTATE ALL BATTERY CENTER Battery for 2003 Kawasaki mule (1 qty)54.60
60 Enterprise
Fund
INTERSTATE ALL BATTERY CENTER Battery for actuator, blower 2, post aeration (1 qty)14.70
60 Enterprise
Fund
JC CONSTRUCTORS INC 19-0100, 19-0116,18- 0433 WRRF Capacity Exp. Svc
to 10/25/19
673,842.43
60 Enterprise
Fund
JOHN AND TAMARA CLARK REFUND WT/S/T: 4552 W THORN CREEK ST
CUSTOMER PAID AFTER CLO
80.90
60 Enterprise
Fund
LES SCHWAB TIRE CENTER 2 New Tires, Balance, Rotate, C19969, WO#272200 512.08
60 Enterprise
Fund
LOWE'S 1 Gal Red Hydrant Paint, Qty 4 113.92
60 Enterprise
Fund
LOWE'S Electric Power Washer, Qty 1 35.24
60 Enterprise
Fund
LOWE'S Refund Tax Charge, INV#15506 (2.00)
60 Enterprise
Fund
MATERIALS TESTING & INSPECTION 17-0135 WRRF Capacity Expansion Service to 10/12/19 196.20
60 Enterprise
Fund
McCALL INDUSTRIAL Nipple & tee thread (9 qty)82.97
60 Enterprise
Fund
McCALL INDUSTRIAL Nipple, 316 thread, ball valve, & tee threads (65 qty)705.42
60 Enterprise
Fund
NOLAN AND PAMELA HANSEN REFUND WT/S/T: 3787 N FRANDON AVE TITLE
COMPANY OVERPAID
66.00
60 Enterprise
Fund
O'REILLY AUTO PARTS Fuses for vehcile roadside safety kit (2 pkgs)10.98
60 Enterprise
Fund
OFFICE DEPOT, INC.1 box of pens 10.24
60 Enterprise
Fund
OFFICE DEPOT, INC.2 monitor stands, envelopes, post it pads 64.89
60 Enterprise
Fund
OFFICE DEPOT, INC.4 bx pens, 12 steno pads, 1 pk binder clips, 1 pk paper
clip
99.67
60 Enterprise
Fund
OFFICE DEPOT, INC.Desk Pad, Easel, Toner, Sharpies, Post-Its 173.72
60 Enterprise
Fund
OFFICE DEPOT, INC.Foot rest for E. Bowers 40.65
60 Enterprise
Fund
OFFICE DEPOT, INC.Labels, erasers, highlighters, paper, 37 calendars 469.60
60 Enterprise
Fund
OFFICE DEPOT, INC.Thumbdrives for B. Standley 34.99
Date: 11/14/19 03:32:36 PM Page: 11Meridian City Council Meeting Agenda November 19, 2019 – Page 244 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
OFFICE DEPOT, INC.Two calendars for PW staff 20.83
60 Enterprise
Fund
OFFICE TEAM PW Temp Receptionist: R. Crespin Week ending
10/25/2019
316.80
60 Enterprise
Fund
OFFICE TEAM PW Temp Receptionist: R. Crespin Week Ending
11/01/19
306.90
60 Enterprise
Fund
OFFICE TEAM PW Temp Receptionist: R.Crespin Week Ending
10/18/19
396.00
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Expo Markers, Pens, Note Pads, Copy Paper, Qty 6 117.22
60 Enterprise
Fund
OFFICE VALUE - MERIDIAN Packaging Tape, Carpet Stain Remover, Qty 3 77.35
60 Enterprise
Fund
OVERHEAD DOOR COMPANY Labor for overhead door inspections & maint (1.5 hrs)330.00
60 Enterprise
Fund
OXARC, INC.20-0024 Sodium hypochlorite for Reuse (2,882 gal)4,870.58
60 Enterprise
Fund
OXARC, INC.PO#20-0022, Sodium Hypo, Well 19, 27, Qty 950gl,
WO#17646
1,650.50
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Service to Generator @ Well 14,
WO#17406
1,069.44
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Service to Generator @ Well 20,
WO#17407
235.00
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Service to Generator @ Well 23,
WO#17407
361.92
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Service to Generator @ Well 24,
WO#17406
1,069.44
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Service to Generator @ Well 29,
WO#273098
1,069.44
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015, Servie to Generator @ Well 26,
WO#17406
1,069.44
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015,Service to Generator @ Blackrock Well
28,WO#17406
1,112.22
60 Enterprise
Fund
POWER SYSTEMS WEST PO#20-0015,Service to Generator @ Victory
Reservoir,WO#17406
235.00
60 Enterprise
Fund
PRLD LLC REFUND WT/S/T: 2306 W APGAR CREEK DR OWNER
OVERPAID
22.64
60 Enterprise
Fund
REPUBLIC SERVICES - TRANSFER
STATION
Biosolids Disposal for Oct 2019 14,135.34
60 Enterprise
Fund
REPUBLIC SERVICES, INC.Republic Trash Services October 2019 1,314,762.98
Date: 11/14/19 03:32:36 PM Page: 12Meridian City Council Meeting Agenda November 19, 2019 – Page 245 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
60 Enterprise
Fund
RESTPORATION PRO INC LLC REFUND WT/S/T: 2236 N BONALLACK AVE DUMPSTER
ACCTOUNT CLOSED
384.08
60 Enterprise
Fund
SHRED-IT USA, LLC.Finance,Clerks,MUBS Document Shredding October
2019
57.75
60 Enterprise
Fund
SILVER CREEK SUPPLY PVC Fittings, Tee, 90 Elbows, Nipple for OCCT, Qty 114 32.41
60 Enterprise
Fund
SILVER CREEK SUPPLY PVC Fittings, Tees, Bushing, 2in PVC Pipe, Qty 109 78.40
60 Enterprise
Fund
SPECIALTY PLASTICS & FAB, INC Adapter, Flare Union, Qty 8 234.56
60 Enterprise
Fund
SPECIALTY PLASTICS & FAB, INC Tube Adapter, Tubing for OCCT Study, Qty 60 374.80
60 Enterprise
Fund
SYNCB/AMAZON 438655378368;Standard shelf door & 5 drawer
cabinets (3 qty)
1,104.45
60 Enterprise
Fund
SYNCB/AMAZON 454393863564; Returned damaged 5 drawer cabinet
(1 qty)
(484.35)
60 Enterprise
Fund
SYNCB/AMAZON 465879869743; Hot coco mix for Lab breakroom (1 bx)7.44
60 Enterprise
Fund
SYNCB/AMAZON 693635486437; Returned damaged 5 drawer cabinet
(1 qty)
(484.35)
60 Enterprise
Fund
SYNCB/AMAZON 775637964448;Fittings to improve oil drain on blower
(4 qty)
58.52
60 Enterprise
Fund
SYNCB/AMAZON 836447365386; Button batteries (1 pkg)10.15
60 Enterprise
Fund
SYNCB/AMAZON 853589374776; Tea sampler for Lab breakroom &
hand san
28.78
60 Enterprise
Fund
SYNCB/AMAZON 955657873679; LED Safety light to repair hazard light 21.98
60 Enterprise
Fund
THE UPS STORE IPDES sample shipping (2 qty)944.20
60 Enterprise
Fund
VERIZON FINANCIAL SERVICES, LLC.
BELLEVUE
272508216-00001 Modem for Sys Emergency - 9/24 -
10/23/19
14.22
60 Enterprise
Fund
VERMEER ROCKY MOUNTAIN, INC.Annual Service to Pump, Dewatering 1, WO#267338 185.40
60 Enterprise
Fund
VERMEER ROCKY MOUNTAIN, INC.Annual Service to Pump, Dewatering 2, WO#267339 142.17
60 Enterprise
Fund
VERMEER ROCKY MOUNTAIN, INC.Service & Repair to Vac Trailer, A15767, WO#272971 1,808.91
60 Enterprise
Fund
WW GRAINGER, INC Amiad filter housing for tertiary filter 2 (2 pc)1,360.00
Date: 11/14/19 03:32:36 PM Page: 13Meridian City Council Meeting Agenda November 19, 2019 – Page 246 of 301
City Of Meridian
Invoices Selected for Payment - Invoices for Payment - Amie
Code
Fund
Fund Title Vendor Name Invoice/Credit Description Invoice Amount
Total 60 Enterprise
Fund
2,304,576.91
Report Total 4,112,047.34
Date: 11/14/19 03:32:36 PM Page: 14Meridian City Council Meeting Agenda November 19, 2019 – Page 247 of 301
(�QEIDIZIAN+--
I DA 0
H�
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 3 S
Item Title: Amended Findings of Fact, Conclusions of Law for Millbrae
Subdivision (H-2019-0066)
By WHPacific. Located at 4888 and 4920 W. Cherry Ln.
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 3.S .
Presenter:
Estimated Time f or P resentation: 0
Title of I tem - Amended F indings of F act, C onclusions of L aw for M illbrae Subdivision (H-
2019-0066) by WHI Pacific, L ocated at 4888 and 4920 W. C herry L n.
AT TAC HM E NT S:
Description Type Upload D ate
F indings Findings/Orders 11/15/2019
E xhibit A E xhibit 11/15/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 248 of 301
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 1 -
CITY OF MERIDIAN
FINDINGS OF FACT, CONCLUSIONS OF LAW
AND DECISION & ORDER
In the Matter of the Request for Annexation & Zoning of 9.84 Acres of Land with an R-8 Zoning
District; and Preliminary Plat Consisting of Forty-one (41) Single-Family Residential Building Lots
and Five (5) Common Lots, by WH Pacific, Inc.
Case No(s). H-2019-0066
For the City Council Hearing Date of: September 3, 2019 and September 24, 2019 (Approval on
September 24, 2019) (Findings on October 8, 2019)
A. Findings of Fact
1. Hearing Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
2. Process Facts (see attached Staff Report for the hearing date of September 3, 2019, incorporated
by reference)
3. Application and Property Facts (see attached Staff Report for the hearing date of September 3,
2019, incorporated by reference)
4. Required Findings per the Unified Development Code (see attached Staff Report for the hearing
date of September 3, 2019, incorporated by reference)
B. Conclusions of Law
1. The City of Meridian shall exercise the powers conferred upon it by the “Local Land Use
Planning Act of 1975,” codified at Chapter 65, Title 67, Idaho Code (I.C. §67-6503).
2. The Meridian City Council takes judicial notice of its Unified Development Code codified at
Title 11 Meridian City Code, and all current zoning maps thereof. The City of Meridian has, by
ordinance, established the Impact Area and the Amended Comprehensive Plan of the City of
Meridian, which was adopted April 19, 2011, Resolution No. 11-784 and Maps.
3. The conditions shall be reviewable by the City Council pursuant to Meridian City Code § 11-5A.
4. Due consideration has been given to the comment(s) received from the governmental
subdivisions providing services in the City of Meridian planning jurisdiction.
5. It is found public facilities and services required by the proposed development will not impose
expense upon the public if the attached conditions of approval are imposed.
6. That the City has granted an order of approval in accordance with this Decision, which shall be
signed by the Mayor and City Clerk and then a copy served by the Clerk upon the applicant, the
Community Development Department, the Public Works Department and any affected party
requesting notice.
Meridian City Council Meeting Agenda November 19, 2019 – Page 249 of 301
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 2 -
7. That this approval is subject to the Conditions of Approval all in the attached Staff Report for the
hearing date of September 3, 2019, incorporated by reference. The conditions are concluded to be
reasonable and the applicant shall meet such requirements as a condition of approval of the
application.
C. Decision and Order
Pursuant to the City Council’s authority as provided in Meridian City Code § 11-5A and based upon
the above and foregoing Findings of Fact which are herein adopted, it is hereby ordered that:
1. The applicant’s request for Annexation & Zoning and Preliminary Plat is hereby approved per
the conditions of approval in the Staff Report for the hearing date of September 3, 2019,
attached as Exhibit A.
D. Notice of Applicable Time Limits
Notice of Preliminary Plat Duration
Please take notice that approval of a preliminary plat, combined preliminary and final plat, or
short plat shall become null and void if the applicant fails to obtain the city engineer’s signature
on the final plat within two (2) years of the approval of the preliminary plat or the combined
preliminary and final plat or short plat (UDC 11-6B-7A).
In the event that the development of the preliminary plat is made in successive phases in an
orderly and reasonable manner, and conforms substantially to the approved preliminary plat,
such segments, if submitted within successive intervals of two (2) years, may be considered for
final approval without resubmission for preliminary plat approval (UDC 11-6B-7B).
Upon written request and filed by the applicant prior to the termination of the period in accord
with 11-6B-7.A, the Director may authorize a single extension of time to obtain the City
Engineer’s signature on the final plat not to exceed two (2) years. Additional time extensions up
to two (2) years as determined and approved by the City Council may be granted. With all
extensions, the Director or City Council may require the preliminary plat, combined
preliminary and final plat or short plat to comply with the current provisions of Meridian City
Code Title 11. If the above timetable is not met and the applicant does not receive a time
extension, the property shall be required to go through the platting procedure again (UDC 11-
6B-7C).
Notice of Development Agreement Duration
The city and/or an applicant may request a development agreement or a modification to a
development agreement consistent with Idaho Code section 67-6511A. The development
agreement may be initiated by the city or applicant as part of a request for annexation and/or
rezone at any time prior to the adoption of findings for such request.
A development agreement may be modified by the city or an affected party of the development
agreement. Decision on the development agreement modification is made by the city council in
accord with this chapter. When approved, said development agreement shall be signed by the
property owner(s) and returned to the city within six (6) months of the city council granting the
modification.
A modification to the development agreement may be initiated prior to signature of the
Meridian City Council Meeting Agenda November 19, 2019 – Page 250 of 301
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 3 -
agreement by all parties and/or may be requested to extend the time allowed for the agreement
to be signed and returned to the city if filed prior to the end of the six (6) month approval
period.
E. Notice of Final Action and Right to Regulatory Takings Analysis
1. The Applicant is hereby notified that pursuant to Idaho Code 67-8003, denial of a development
application entitles the Owner to request a regulatory taking analysis. Such request must be in
writing, and must be filed with the City Clerk not more than twenty-eight (28) days after the
final decision concerning the matter at issue. A request for a regulatory takings analysis will
toll the time period within which a Petition for Judicial Review may be filed.
2. Please take notice that this is a final action of the governing body of the City of Meridian.
When applicable and pursuant to Idaho Code § 67-6521, any affected person being a person
who has an interest in real property which may be adversely affected by the final action of the
governing board may within twenty-eight (28) days after the date of this decision and order
seek a judicial review as provided by Chapter 52, Title 67, Idaho Code.
F. Attached: Staff Report for the hearing date of September 3, 2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 251 of 301
By action of the City Council at its regular meeting held on the
2019.
COUNCIL PRESIDENT JOE BORTON
COUNCIL VICE PRESIDENT LUKE CAVENER
COUNCIL MEMBER ANNE LITTLE ROBERTS
COUNCIL MEMBER TY PALMER
COUNCIL MEMBER TREG BERNT
COUNCIL MEMBER GENESIS MILAM
MAYOR TAMMY de WEERD
(TIE BREAKER)
Attest:
City
Copy served upon
Attorney.
Mayor Tammy t��/"d
ED AUGvsl,
ow
City of
IDAHO
SEAL
' "1 day of 1 JCMSVYI W
VOTED
VOTED
VOTED_ A..n
VOTED Q„n
VOTED N o
VOTED
VOTED
Development Department, Public Works Department and City
By: Dated:
City Clerk's Office
CITY OF MERIDIAN FINDINGS OF FACT, CONCLUSIONS OF LAW AND DECISION & ORDER
FILE NO(S). H-2019-0066 - 4 -
REVISED EXHIBIT A
Page 1
HEARING
DATE:
9/3/2019
TO: Mayor & City Council
FROM: Kevin Holmes, Associate Planner
208-884-5533
Bruce Freckleton, Development
Services Manager
208-887-2211
SUBJECT: H-2019-0066
Millbrae Subdivision
LOCATION: 4888 and 4920 W. Cherry Lane, in the
SE ¼ of the SE ¼ of Section 4, Township
3N., Range 1W.
I. PROJECT DESCRIPTION
Annexation & zoning of 9.84 acres of land with an R-8 zoning district and preliminary plat of 8.79
acres consisting of 41 building lots and 5 common lots.
Note: At the July 18, 2019 Planning and Zoning Commission meeting, the Commission instructed
the applicant to work with the owner of the neighboring property to the west to determine an
appropriate location of the stub street to their property. As a result of those discussions, the stub
street has shifted farther to the south (see Exhibit B). The total number of buildable and common
lots remains the same as the original submittal. Staff has reviewed the change and deemed it in
compliance with Meridian City Code. ACHD has also reviewed the revised plat and approved the
relocation of the stub street via email but has not submitted a revised staff report to the City.
Because the revised plat was submitted after the P/Z hearing, several conditions of approval must
be amended to coincide with the proposed change. Staff’s recommended changes to the conditions
of approval are provide in Section VI. below.
STAFF REPORT
COMMUNITY DEVELOPMENT DEPARTMENT
Meridian City Council Meeting Agenda November 19, 2019 – Page 253 of 301
REVISED EXHIBIT A
Page 2
II. SUMMARY OF REPORT
A. Project Summary
B. Community Metrics
Description Details Page
Ada County Highway District 34
Staff report (yes/no) Yes
Requires ACHD
Commission Action
(yes/no)
No
Access (Arterial/Collectors/State
Hwy/Local)(Existing and Proposed)
One (1) access proposed via N. Black Cat Rd. (arterial)
Traffic Level of Service
Stub Street/Interconnectivity/Cross
Access
One (1) local street (W. White Birch St.) stubbed to the parcel
to the west (parcel No. S1204449100)
Existing Road Network
Existing Arterial Sidewalks /
Buffers
No existing sidewalk along N. Black Cat Rd. or W. Cherry
Ln. – 10-foot multi-use pathway required along both
Proposed Road Improvements
Distance to nearest City Park (+
size)
Fuller Park: +/- .75 miles
Fire Service 28
Distance to Fire Station ~1.6 miles from Fire Station No. 2
Fire Response Time 3 minutes (under ideal conditions)
Resource Reliability 81% (does not meet target goal of 85% or greater)
Risk Identification 2=residential with hazards. Current resources would not be
adequate to supply service to this proposed project. Risk
factors may include the potential for water rescue as there is a
pond shown on the plat. Meridian Fire Department does not
have a water rescue team and mutual aid from another
Description Details
Acreage 9.84
Future Land Use Designation LDR (3 or less du/acre)
Proposed Future Land Use
Designation
Request for “step up” in density to MDR (medium density residential –
3 to 8 units/acre) without a change to FLUM
Existing Land Use Rural residential/agricultural
Proposed Land Use(s) SFR
Current Zoning RUT
Proposed Zoning R-8
Lots (# and type; bldg/common) 46 (41 bldg./5 common)
Number of Residential Units (type
of units)
41 SFR
Density (gross & net) 4.7 du/acre gross; 7.4 du/acre net
Open Space (acres, total [%] /
buffer / qualified)
1.01 acres, 11.5% qualified open space
Amenities Children’s play structure, picnic shelter, multi-use pathway and seating
areas
Physical Features (waterways,
hazards, flood plain, hillside)
N/A
Neighborhood meeting date; # of
attendees:
May 6, 2019; 7 attendees
History (previous approvals) N/A
Meridian City Council Meeting Agenda November 19, 2019 – Page 254 of 301
REVISED EXHIBIT A
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Description Details Page
department may be needed. Other hazards may be found once
the development is completed.)
Accessibility Project meets all required access, road widths and
turnarounds. The subdivision will be limited to 30 building
lots until the secondary access is completed.
Special/resource needs Project will not require an aerial device. In the event of a
hazmat event, there will need to be mutual aid required for the
development. In the event of a structure fire an additional
truck company will be required. This will require additional
time delays as they are not available in the city.
Water Supply 1000 gal./minute for 1 hour required
Other Resources
Police Service 31
Distance to Police Station ~5 miles
Police Response Time 4-5 minutes (+/- 1 minute higher than average response time
in Meridian)
Calls for Service Between 4/1/2018-3/31/2019 PD responded to 154 calls for
service within a mile of the proposed development.
% of calls for service split
by priority
See PD comments in Section VIII. D
Accessibility No issues with access to the proposed site.
Specialty/resource needs No additional resources required.
Crimes 28
Crashes 3
West Ada School District 34
Distance (elem, ms, hs) Ponderosa Elementary: +/- 1.7 miles
Meridian Middle School: +/- 2.6 miles
Meridian High School: +/- 2.4 miles
Capacity of Schools Ponderosa Elementary: 650 students
Meridian Middle School: 1,250 students
Meridian High School: 2,400 students
# of Students Enrolled Chaparral Elementary: 660 students
Meridian Middle School: 1,172 students
Meridian High School: 1,913 students
Wastewater
Distance to Sewer Services 0 Ft.
Sewer Shed North Black Cat Trunkshed
Estimated Project Sewer
ERU’s
See application
WRRF Declining Balance 13.69
Project Consistent with
WW Master Plan/Facility
Plan
Yes
Impacts/Concerns Flow Commitment for Parcel has been updated (6,273 gpm
total flow; 185 gpd Infiltration flow).
Water
Distance to Water Services 0 Ft.
Pressure Zone 1
Estimated Project Water
ERU’s
See application
Water Quality Concerns None
Meridian City Council Meeting Agenda November 19, 2019 – Page 255 of 301
REVISED EXHIBIT A
Page 4
Description Details Page
Project Consistent with
Water Master Plan
Yes
Impacts/Concerns Applicant to extend water main north in Puma Ave to connect
with water main in White Birch St (assuming they snapped the
water main to the centerline instead of water line in White
Birch). Show water in White Birch connect to existing water
in Black Cat (currently shows connecting to sewer, again
probably just snapping to the wrong line in CAD).
C. Project Area Maps
Future Land Use Map
Aerial Map
Zoning Map
Planned Development Map
Meridian City Council Meeting Agenda November 19, 2019 – Page 256 of 301
REVISED EXHIBIT A
Page 5
III. APPLICANT INFORMATION
A. Applicant/Representative:
Jane Suggs, WHPacific, Inc.
2141 W. Airport Way, Suite 104
Boise, ID 83705
B. Owners:
Sandy Law
4888 W. Cherry Lane
Meridian, ID 83642
Kent and Nancy Bleak
4920 W. Cherry Lane
Meridian, ID 83642
IV. NOTICING
Planning & Zoning
Posting Date
City Council
Posting Date
Newspaper Notification 6/28/2019 8/16/2019
Radius notification mailed to
properties within 300 feet 6/25/2019 8/13/2019
Applicant posting 7/8/2019 8/23/2019
Nextdoor posting 6/25/2019 8/13/2019
V. STAFF ANALYSIS
The proposed annexation area is contiguous to City annexed property to the north, south, and east
and is within the Area of City Impact Boundary. A legal description for the annexation area is
included in Section VII.A.
The City may require a development agreement (DA) in conjunction with an annexation pursuant
to Idaho Code section 67-6511A. In order to ensure the site develops as proposed with this
application, staff recommends a DA as a provision of annexation with the provisions
included in Section VIII.
A. Future Land Use Map Designation (https://www.meridiancity.org/compplan)
Low Density Residential (LDR) – LDR designated areas allow for the development of single-
family homes on large lots where urban services are provided. Uses may include single-family
homes at gross densities of three (3) dwelling units or less per acre.
The Applicant requests a “step up” in density to MDR (Medium Density Residential) without
an amendment to the Future Land Use Map (FLUM). The MDR designation allows smaller
lots for residential purposes within City limits. Uses may include single-family homes at gross
densities of 3 to 8 dwelling units per acre. The applicant is proposing 41 building lots and five
(5) common lots. The gross density of the proposed development is 4.7 units per acre.
In residential areas, the Comprehensive Plan provides for other densities to be considered
without requiring an amendment to the FLUM; however, the density can only be changed one
“step” (i.e. from low to medium, not low to high). The gross density of the proposed
development is 4.7 units per acre which is 1.7 units per acre more than allowed in the LDR
Meridian City Council Meeting Agenda November 19, 2019 – Page 257 of 301
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Page 6
designation. Additionally, the soon to be adopted Comprehensive Plan update has modified the
area in which the subject site is proposed to be medium density residential. Staff is amenable to
the request as it is only a slight increase, is consistent with surrounding subdivisions
(Burlingame Subdivision to the north and west was granted the step-up), and is supported by
the pending Comprehensive Plan update.
B. Comprehensive Plan Policies (https://www.meridiancity.org/compplan):
Staff finds the following Comprehensive Plan policies to be applicable to this application and
apply to the proposed use of this property (staff analysis in italics):
“Permit new development only where urban services can be reasonably provided at the time of
final approval and development is contiguous to the City.” (3.01.01F)
City services are available to be extended by the developer to the proposed lots with
development in accord with UDC 11-3A-21.
“Review new development for appropriate opportunities to connect local roads and collectors
to adjacent properties (stub streets).” (3.03.02O)
The applicant proposes to stub a local street to the west for future extension should the property
to the west redevelop.
“Protect existing residential properties from incompatible land use development on adjacent
parcels.” (3.06.01F)
Staff finds that the existing single-family residential properties to the northwest, south, and
east, as well as the church to the north and Montessori school to the west, are compatible with
the proposed single-family residential development.
“Restrict private curb cuts and access points on collectors and arterial streets.” (3.06.02D)
The proposed development includes one (1) access via an arterial street (N. Black Cat Rd.),
and provides a stub street to the west for future redevelopment; another possible access to an
arterial road (W. Cherry Ln.) is not proposed.
“Require usable open space to be incorporated into new residential subdivision plats.”
(3.07.02A)
The proposed development includes an approximately 28,736 square foot centrally located
common area lot with a children’s playground area, picnic area and large open vegetative
space for general use.
“Consistent with the Transportation and Land Use Integration Plan, require all new residential
neighborhoods to provide sidewalks, curb and gutters, and complete streets.” (3.07.02B)
The applicant has proposed a public roadway extending throughout the proposed development
and stubbed to the west with five-foot attached sidewalks to increase vehicular and pedestrian
connectivity within the proposed development and to a potential future development to the west.
C. Existing Structures/Site Improvements:
There is one (1) existing home on this site that is not going to be removed and is located on
proposed Lot 1, Block 2. The structure proposed to remain is required to meet the setbacks of the
R-8 zoning district; any additions to the lot will be subject to R-8 zoning district dimensional
standards. The applicant has submitted an exhibit depicting the existing home complying with
Meridian City Council Meeting Agenda November 19, 2019 – Page 258 of 301
REVISED EXHIBIT A
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required R-8 dimensional standards within its proposed lot on the preliminary plat (see exhibit
VII.E.)
Any remaining structures aside from the home on Lot 1, Block 2 shall be removed prior to
signature on the final plat by the City Engineer.
D. Proposed Use Analysis:
The applicant proposes to construct 41 single-family detached dwellings with one (1) existing
home to remain at the northwest portion of the site (Lot 1, Block 2), with five (5) common lots.
Single-family detached dwellings are listed as a principally permitted use in the R-8 zoning
district per UDC Table 11-2A-2.
E. Dimensional Standards (UDC 11-2):
This development is subject to the R-8 zoning district dimensional standards in UDC Table 11-
2A-6 (see below). Buildable lots range in size from approximately 4,400 square feet to
approximately 9,715 square feet, with an average lot size of 5,542 square feet, in accord with the
UDC standard of 4,000 square feet per dwelling unit.
F. Access (UDC 11-3A-3, 11-3H-4):
One (1) access is proposed via N. Black Cat Rd., an arterial street; a stub street (W. White Birch
Dr.) is proposed to the property to the west (parcel # S1204449100) for future extension should
redevelopment occur.
Meridian City Council Meeting Agenda November 19, 2019 – Page 259 of 301
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The proposed access is consistent with Comprehensive Plan action item #3.06.02D and UDC 11-
3A-3 which restricts access points on arterial streets; only one (1) access is proposed via the
arterial street (N. Black Cat Rd.) and local street access is proposed to the property to the west.
G. Parking (UDC 11-3C):
Off-street parking is required to be provided for single-family dwellings based on the number of
bedrooms per unit (i.e. 2, 3 and 4 bedroom units require 4 per dwelling unit with at least 2 in an
enclosed garage, other spaces may be enclosed or a minimum 10’ x 20’ parking pad) in accord
with the standards listed in UDC Table 11-3C-6. Two- and three-car garages are proposed with
parking pads in front of the garages in accord with UDC standards.
H. Pathways ( UDC 11-3A-8):
Two (2) segments of the City’s multi-use pathway system are required adjacent to N. Black Cat
Rd. and adjacent to W. Cherry Ln. in accord with the Pathways Master Plan and the
Comprehensive Plan (action item #5.03.01A). The current plat and landscape plan shall be
modified to include the 10-foot multi-use pathway in lieu of the five-foot detached sidewalk
shown. Additionally, a 14-foot wide public pedestrian easement is required to be submitted
to the Planning Division for the pathway (coordinate details with Kim Warren, Park’s Dept.
208-888-3579).
I. Sidewalks (UDC 11-3A-17):
Sidewalks are required to be provided with development in accord with the standards listed in UDC
11-3A-17. A five-foot attached sidewalk is proposed along the proposed public roads throughout
the subdivision, in accord with UDC standards. A five-foot detached sidewalk is currently proposed
along N. Black Cat Rd. and W. Cherry Ln.; the applicant shall revise the plat and landscape
plan to depict the City’s ten-foot multi-use pathway in accord with the Pathways Master Plan
and Comprehensive Plan. Coordination will also be required with ACHD to ensure the plans
approved by ACHD includes the 10-foot wide multi-use pathways as required by the City.
J. Landscaping (UDC 11-3B):
The applicant has proposed to construct a 25-foot wide landscape buffer adjacent to W. Cherry
Lane and N. Black Cat Rd., located outside of the approximately 50-foot right-of-way (ROW) for
the expansion of both arterial roadways. There is approximately 5-15 additional feet that shall be
improved with grass along N. Black Cat Rd. and W. Cherry Ln., until ACHD purchases it for the
widening of each road. The future ROW along N. Black Cat Rd. and W. Cherry Ln. shall be
improved with vegetative groundcover with a 10-foot gravel shoulder permitted, per the
standards in UDC 11-3B-7C.5.
Common open space areas are required to be landscaped in accord with the standards listed in
UDC 11-3G-3E as proposed. The current landscape plan depicts stormwater detention within the
proposed central open space lot. The applicant shall redesign their stormwater drainage
system to allow for more usable open space in compliance with UDC 11-3G-3E. Stormwater
swales shall be designed in accord with the standards in UDC 11-3B-11. Prior to the
Commission hearing, the applicant should provide a detail of the swales to ensure there is
adequate open space for residents to recreate.
Mitigation is required for all existing healthy trees 4” caliper or greater that are removed from the
site with equal replacement of the total calipers lost on site up to an amount of 100% replacement
in accord with UDC 11-3B-10C.5. The applicant shall coordinate with the City Arborist,
Elroy Huff, to confirm mitigation requirements.
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REVISED EXHIBIT A
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K. Qualified Open Space (UDC 11-3G):
A minimum of 10% (.88 acres) qualified open space is required; a total of 1.01 acres (or
approximately 11.5 %) is proposed consisting of an approximately 23,000 square foot centrally
located open space, a micropathway connecting north to south, and. an open water pond. The
open space exhibit shows the entirety (7,190 square feet) of Lot 5, Block 1 as qualified open
space; the lot includes an access pathway that does not qualify as open space. The qualified open
space exhibit shall be modified to reflect UDC standards and the applicant shall
demonstrate that the minimum 10% is still met. As mentioned in item J above, the
applicant should redesign the stormwater swales to allow for more usable open space.
L. Qualified Site Amenities (UDC 11-3G):
A minimum of one (1) qualified site amenity is required; the applicant has proposed amenities
from each of the three (3) categories (i.e. quality of life, recreation, and pedestrian or bicycle
circulation system) as follows: a children’s play structure, segment of the multi-use pathway, and
a micropathway. With the final plat application, the applicant shall submit a detail of the
children’s play equipment.
Staff finds that the emergency access lane located on Lot 8, Block 2 has the potential to be
utilized as a micropathway should the design be revised. The access is currently depicted as a 20-
foot wide asphalt drive with four-foot solid fencing on either side. The aesthetics of the access
would be improved if the lot was landscaped to the standards of a micropathway, UDC 11-3B-12.
In addition, this would also allow the applicant to count the lot towards the development’s
qualified open space. Lot 8, Block 2 shall be widened to a total width of 30-feet. Five-feet of
landscaping shall be added to either side in accord with the pathway landscaping standards
of UDC 11-3B-12. The applicant shall also coordinate with the Meridian Fire Department
on any specific design requirements.
M. Open Water Ponds (11-3G-3B.8)
An irrigation pond is proposed on Lot 5, Block 1. Aesthetically designed open water ponds may
comprise up to 25% of a required open space area. The proposed pond currently measures at
approximately 27% (2,400 square feet of the 8,800 square foot lot) and shall be modified to
reflect UDC standards. All ponds with a permanent water level are required to have
recirculated water and be maintained such that it doesn’t become a mosquito breeding
ground.
N. Pressurized Irrigation System (UDC 11-3A-15):
An underground pressurized irrigation (PI) system is required to be provided for each lot within
the development. The current proposal depicts the PI pump station within a common lot (Lot 5,
Block 1).
O. Storm Drainage (UDC 11-3A-18):
An adequate storm drainage system is required in all developments in accord with the City’s
adopted standards, specifications and ordinances. Design and construction shall follow best
management practice as adopted by the City as set forth in UDC 11-3A-18.
P. Fencing (UDC 11-3A-6, 11-3A-7):
Fencing is proposed within the development as depicted on the landscape plan. Six-foot tall
closed vision fencing is proposed at the rear of building lots along the perimeter of the
subdivision and adjacent to an existing church and subdivision to the north and Montessori school
to the west. Four-foot solid vinyl fencing is proposed along the emergency access to W. Cherry
Lane and to the common lots in the subdivision, in compliance with UDC standards.
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REVISED EXHIBIT A
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Q. Building Elevations (UDC 11-3A-19 | Architectural Standards Manual):
Conceptual building elevations were submitted for the future homes within this development.
Building materials consist of stucco, hardy plank and board-and-batten siding with some stone
accents (see Exhibit VII.F). Because the rear and/or sides of two-story homes will be highly
visible from the arterial streets (W. Cherry Ln. and N. Black Cat Rd.), staff recommends
articulation is incorporated through changes in two(2) or more of the following: modulation (e.g.
projections, recesses, step-backs, pop-outs), bays, banding, porches, balconies, material types, or
other integrated architectural elements to break up monotonous wall planes and roof lines that are
visible from the subject public street. Single-story structures are exempt from this requirement.
VI. DECISION
A. Staff:
The legal description submitted with the annexation application shows the boundaries of the
property contiguous to land that has been annexed into the City and is within the Area of City
Impact boundary.
The proposed gross density (4.7 units/acre) of the subdivision is slightly higher that that desired
in LDR designated areas; however the applicant’s request for a “step up” in density is consistent
with pending Comprehensive Plan FLUM changes and is consistent with existing subdivisions in
the area. Common open space and site amenities are centrally located within the development and
meet the minimum required standards.
For these reasons, staff recommends approval of the proposed “step up” in density and the AZ
and PP applications with the requirement of a Development Agreement per the provisions in
Section VIII.
B. Commission:
The Meridian Planning and Zoning Commission heard these items on July 18, 2019. At the public
hearing, the Commission moved to recommend approval of the subject AZ and PP requests.
1. Summary of Commission public hearing:
a. In favor: Jane Suggs, applicant’s representative; Michael Pearson
b. In opposition: none
c. Commenting: William McEwen
d. Written testimony: none
e. Staff presenting application: Kevin Holmes
f. Other Staff commenting: Bill Parsons; Caleb Hood
2. Key issues of public testimony:
a. Increase of traffic at intersection of N. Black Cat Rd. and W. Cherry Ln.
b. Lack of outreach by developer to property owner directly to the west.
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3. Key issues of discussion by Commission:
a. Timing of ACHD improvements to nearby roads.
b. Concern over requested “step-up” in density from R-4 to R-8.
c. Fencing around the open irrigation pond located at the north end of subject property,
Lot 5, Block 1.
d. How access would function off N. Black Cat Rd.
e. Future connection between proposed stub street (W. White Birch St.) to existing stub
street in Burlingame Subdivision to the west.
f. ACHD and the applicant entering into a cooperative development agreement for the
intersection improvements.
4. Commission changes to Staff recommendation:
a. Add condition that the applicant works with the neighboring property owner (Mr.
McEwen) to the west to discuss the location of the stub street to his property. The
applicant shall report to staff the results of the discussion prior to City Council.
b. Add condition that the applicant work with staff to include safety measures around
the irrigation pond located on the north end of the property, Lot 5, Block.
5. Outstanding issues for City Council:
c. The Commission directed the applicant to work with the neighbor to the west to
discuss the best location of the stub street. These discussions were held and the
applicant has submitted a revised plat (Exhibit B) which moved the stub street farther
to the south. After reviewing the revised plat staff recommends changes to the
conditions of approval as follows:
1. DA provision 1b. and condition of approval No. 5: replace the reference to Block
2 and replace with Block 1; and
2. Modify condition of approval No. 4: The landscape plan included in Section
VII.C shall be revised in accord with the plat, dated July 28, 2019, prior to Final
Plat submittal.
3. Incorporate revised conditions of approval from ACHD.
C. The Meridian City Council heard these items on September 3, and 24, 2019. At the public
hearing, the Council moved to approve the subject AZ and PP requests.
1. Summary of the City Council public hearing:
a. In favor: Jane Suggs
b. In opposition: None
c. Commenting: William McEwen, April Petersen, Denise LaFever, Pamela Rogers, Kent
Blake and Bradley Law
d. Written testimony: William McEwen
e. Staff presenting application: Kevin Holmes
f. Other Staff commenting on application: Bill Nary and Joe Bongiorno
2. Key issue(s) of public testimony:
a.
b.
c.
Improvements to Black Cat Road.
Capacity of the schools.
Concerns that the development was only meeting the minimum code requirements
3. Key issue(s) of discussion by City Council:
a.
b.
c.
d.
Request for a “step-up” ahead of the adoption of the new Comprehensive Plan.
Black Cat entrance into the development not meeting ACHD policy.
Coordinate with ACHD to determine if a left turn lane was warranted into the
development.
Number of residential units the City could approve on an annual basis and maintain the
City’s current level of service.
Meridian City Council Meeting Agenda November 19, 2019 – Page 263 of 301
REVISED EXHIBIT A
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e.
f.
g.
Design of the irrigation pond and incorporating an aerator to prevent water stagnation.
Development only meeting the bare minimums of the UDC.
UDC changes to increase the minimum development standards.
4. City Council change(s) to Commission recommendation:
a.
b.
c.
d.
Modify condition of approval 4a. to include aeration in the irrigation pond.
Approved the revised plat, dated 07/28/2019 in Exhibit VII.B.
DA provisions 1b and c and condition of approval 4g and 5 were modified to change the
numbering of the lots to correspond with the revised preliminary plat in Exhibit VII.B.
Added condition of approval 4h to revise the landscape plan so that is coincides with
design of the revised plat in Exhibit VII.B at the time of final plat submittal.
Meridian City Council Meeting Agenda November 19, 2019 – Page 264 of 301
REVISED EXHIBIT A
Page 13
VII. EXHIBITS
A. Annexation and Zoning Legal Description and Exhibit Map
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B. Preliminary Plat (dated: 5/21/2019, revised 7/15/2019, revised 7/28/2019)
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C. Landscape Plan (date: 5/10/2019)
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REVISED EXHIBIT A
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D. Qualified Open Space Exhibit (7/17/2019)
No longer included in open
space calculations
Emergency access revised
to meet open space
requirements, included in
calculations
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REVISED EXHIBIT A
Page 19
E. Existing Home Exhibit
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F. Building Elevations
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REVISED EXHIBIT A
Page 21
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VIII. CITY/AGENCY COMMENTS & CONDITIONS
A. PLANNING DIVISION
1. A Development Agreement (DA) is required as a provision of annexation of this property.
Prior to approval of the annexation ordinance, a DA shall be entered into between the City of
Meridian, the property owner(s) at the time of annexation ordinance adoption, and the
developer.
Currently, a fee of $303.00 shall be paid by the Applicant to the Planning Division
prior to commencement of the DA. The DA shall be signed by the property owner
and returned to the Planning Division within six (6) months of the City Council
granting the annexation. The DA shall, at minimum, incorporate the following
provisions:
a. Future development of this site shall be generally consistent with the preliminary plat,
landscape plan and building elevations included in Section VII and the provisions
contained herein.
b. The existing home proposed to be retained on Lot 1, Block 21 shall hook up to City water
and sewer service within 60 days of it becoming available as set forth in UDC 9-1-4 and
9-4-8. The street address of this home will change as a result of this development.
c. The rear and/or sides of two-story homes on Lot 1114, Block 1 and Lots 74, 96-1922,
Block 2 that are visible from the arterial street (W. Cherry Ln. and N. Black Cat Rd.) are
required to incorporate articulation through changes in two (2) or more of the following:
modulation (e.g. projections, recesses, step-backs, pop-outs), bays, banding, porches,
balconies, material types, or other integrated architectural elements to break up
monotonous wall planes and roof lines that are visible from the public street. Single-story
structures are exempt from this requirement.
2. The applicant shall work with the neighboring property owner (Mr. McEwen) to the west to
discuss the location of the stub street to his property and potential future cross-access. The
applicant shall report back to staff the results of the discussion prior to City Council.
3. The preliminary plat included in Section VII.B, is approved as shown. shall be revised as
follows:
a. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent
to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and
Comprehensive Plan.
b. Lot 8, Block 2 shall be widened to a total width of 30-feet, with five-feet of landscaping
on either side of the emergency access in accord with the pathway landscaping standards
of UDC 11-3B-12.
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4. The landscape plan included in Section VII.C shall be revised prior to Final Plat submittal as
follows:
a. Modify the proposed pond to comprise a maximum of 25% of Lot 5, Block 1 in accord
with UDC 11-3G-38. All ponds with a permanent water level are required to have
recirculated water and be maintained such that it does not become a mosquito breeding
ground in accord with UDC 11-3G-3B.8.
b. Modify the stormwater drainage system to allow for more useable open space in
compliance with UDC 11-3G-3E. Stormwater swales shall be designed in accord with the
standards in UDC 11-3B-11. Prior to the Commission hearing, the applicant should
provide a detail of the swales to ensure there is adequate open space for residents to
recreate.
c. Depict the City’s ten-foot multi-use pathway and record a public use easement adjacent
to N. Black Cat Rd. and W. Cherry Ln. in accord with the Pathways Master Plan and
Comprehensive Plan.
d. Modify the emergency access to include five-feet of landscaping on either side in accord
with UDC 11-3B-12.
e. The applicant shall coordinate removal of any existing trees with the City Arborist, Elroy
Huff, at 208-888-3579 and include a tree mitigation plan with the final plat application.
f. With the submittal of the final plat application, the applicant shall provide a detail of the
proposed children’s play structure.
g. Add four-foot vinyl fencing and an access gate to restrict access to the open irrigation
pond located on Lot 58, Block 1.
h. Revise the landscape plan to correspond with the design of the plat attached in
Exhibit VII.B.
5. Any remaining structures outside of Lot 1, Block 2 1 should be removed prior to signature on
the final plat by the City Engineer.
6. Comply with all bulk, use, and development standards of the R-8 zoning district listed in
UDC Table 11-2A-5.
7. Provide a pressurized irrigation system consistent with the standards as set forth in UDC 11 -
3A-15, UDC 11-3B-6 and MCC 9-1-28.
8. Comply with the sidewalk standards as set forth in UDC 11-3A-17.
9. Install all utilities consistent with the standards as set forth in UDC 11-3A-21 and 11-3B-5J.
10. Construct storm water integration facilities that meet the standards as set forth in UDC 11-
3B-11C.
11. Comply with all subdivision design and improvement standards as set forth in UDC 11-6C-3,
including but not limited to cul-de-sacs, alleys, driveways, common driveways, easements,
blocks, street buffers, and mailbox placement.
12. Protect any existing trees on the subject property that are greater than four-inch caliper and/or
mitigate for the loss of such trees as set forth in UDC 11-3B-10.
Meridian City Council Meeting Agenda November 19, 2019 – Page 275 of 301
REVISED EXHIBIT A
Page 24
13. The applicant and/or assigns shall have the continuing obligation to provide irrigation that
meets the standards as set forth in UDC 11-3B-6 and to install and maintain all landscaping
as set forth in UDC 11-3B-5, UDC 11-3B-13 and UDC 11-3B-14.
14. All common open space and site amenities shall be maintained by an owner's association as
set forth in UDC 11-3G-3F1.
15. The project is subject to all current City of Meridian ordinances.
16. The applicant and/or property owner shall have an ongoing obligation to prune all trees to a
minimum height of six feet above the ground or sidewalk surface to afford greater visibility
of the area.
17. The applicant shall have an ongoing obligation to maintain all pathways.
18. The applicant has a continuing obligation to comply with the outdoor lighting provisions as
set forth in UDC 11-3A-11.
19. The applicant, property owner, and/or managing body shall have an ongoing obligation to
maintain all landscaping and constructed features within the clear vision triangle consistent
with the standards in UDC 11-3A-3.
20. No signs are approved with this application. Prior to installing any signs on the property, the
applicant shall submit a sign permit application consistent with the standards in UDC Chapter
3 Article D and receive approval for such signs.
21. The applicant shall complete all improvements related to public life, safety, and health as set
forth in UDC 11-5C-3B. A surety agreement may be accepted for other improvements in
accord with UDC 11-5C-3C.
22. The final plat, and any phase thereof, shall substantially comply with the approved
preliminary plat as set forth in UDC 11-6B-3C2.
23. The preliminary plat approval shall be null and void if the applicant fails to either 1) obtain
the City Engineer signature on a final plat within two years; or, 2) gain approval of a time
extension as set forth in UDC 11-6B-7.
24. Upon installation of the landscaping and prior to inspection by Planning Division staff, the
applicant shall provide a written certificate of completion as set forth in UDC 11-3B-14A.
B. PUBLIC WORKS
1. Site Specific Conditions of Approval
1.1 A street light plan will need to be included in the final plat application. Street light plan
requirements are listed in section 6-7 of the City's Design Standards. A copy of the
standards can be found at http://www.meridiancity.org/public_works.aspx?id=272
1.2 The street address of the existing home that is to remain will be changed as part of the
development process.
1.3 Applicant to extend water north in Puma Ave to connect with water main in White Birch
Street (assuming they snapped the water main to the centerline instead of water line in
White Birch). Show water in White Birch connect to existing water main in Black Cat
(currently shows connecting to sewer, again probably just snapping to the wrong line in
Meridian City Council Meeting Agenda November 19, 2019 – Page 276 of 301
REVISED EXHIBIT A
Page 25
CAD). An 8-inch diameter water main shall also be required through Lot 8, Block 2 to
connect the development to the existing water main in W. Cherry Lane.
2. General Conditions of Approval
2.1 Applicant shall coordinate water and sewer main size and routing with the Public Works
Department, and execute standard forms of easements for any mains that are required to
provide service outside of a public right-of-way. Minimum cover over sewer mains is
three feet, if cover from top of pipe to sub-grade is less than three feet than alternate
materials shall be used in conformance of City of Meridian Public Works Departments
Standard Specifications.
2.2 Per Meridian City Code (MCC), the applicant shall be responsible to install sewer and
water mains to and through this development. Applicant may be eligible for a
reimbursement agreement for infrastructure enhancement per MCC 8-6-5.
2.3 The applicant shall provide easement(s) for all public water/sewer mains outside of
public right of way (include all water services and hydrants). The easement widths shall
be 20-feet wide for a single utility, or 30-feet wide for two. The easements shall not be
dedicated via the plat, but rather dedicated outside the plat process using the City of
Meridian’s standard forms. The easement shall be graphically depicted on the plat for
reference purposes. Submit an executed easement (on the form available from Public
Works), a legal description prepared by an Idaho Licensed Professional Land Surveyor,
which must include the area of the easement (marked EXHIBIT A) and an 81/2” x 11”
map with bearings and distances (marked EXHIBIT B) for review. Both exhibits must be
sealed, signed and dated by a Professional Land Surveyor. DO NOT RECORD. Add a
note to the plat referencing this document. All easements must be submitted, reviewed,
and approved prior to development plan approval.
2.4 The City of Meridian requires that pressurized irrigation systems be supplied by a year-
round source of water (MCC 12-13-8.3). The applicant should be required to use any
existing surface or well water for the primary source. If a surface or well source is not
available, a single-point connection to the culinary water system shall be required. If a
single-point connection is utilized, the developer will be responsible for the payment of
assessments for the common areas prior to prior to receiving development plan approval.
2.5 All existing structures that are required to be removed shall be prior to signature on the
final plat by the City Engineer. Any structures that are allowed to remain shall be subject
to evaluation and possible reassignment of street addressing to be in compliance with
MCC.
2.6 All irrigation ditches, canals, laterals, or drains, exclusive of natural waterways,
intersecting, crossing or laying adjacent and contiguous to the area being subdivided shall
be addressed per UDC 11-3A-6. In performing such work, the applicant shall comply
with Idaho Code 42-1207 and any other applicable law or regulation.
2.7 Any existing domestic well system within this project shall be removed from domestic
service per City Ordinance Section 9-1-4 and 9 4 8 contact the City of Meridian
Engineering Department at (208)898-5500 for inspections of disconnection of services.
Wells may be used for non-domestic purposes such as landscape irrigation if approved by
Idaho Department of Water Resources Contact Robert B. Whitney at (208)334-2190.
Meridian City Council Meeting Agenda November 19, 2019 – Page 277 of 301
REVISED EXHIBIT A
Page 26
2.8 Any existing septic systems within this project shall be removed from service per City
Ordinance Section 9-1-4 and 9 4 8. Contact Central District Health for abandonment
procedures and inspections (208)375-5211.
2.9 Street signs are to be in place, sanitary sewer and water system shall be approved and
activated, road base approved by the Ada County Highway District and the Final Plat for
this subdivision shall be recorded, prior to applying for building permits.
2.10 A letter of credit or cash surety in the amount of 110% will be required for all
uncompleted fencing, landscaping, amenities, etc., prior to signature on the final plat.
2.11 All improvements related to public life, safety and health shall be completed prior to
occupancy of the structures. Where approved by the City Engineer, an owner may post a
performance surety for such improvements in order to obtain City Engineer signature on
the final plat as set forth in UDC 11-5C-3B.
2.12 Applicant shall be required to pay Public Works development plan review, and
construction inspection fees, as determined during the plan review process, prior to the
issuance of a plan approval letter.
2.13 It shall be the responsibility of the applicant to ensure that all development features
comply with the Americans with Disabilities Act and the Fair Housing Act.
2.14 Applicant shall be responsible for application and compliance with any Section 404
Permitting that may be required by the Army Corps of Engineers.
2.15 Developer shall coordinate mailbox locations with the Meridian Post Office.
2.16 All grading of the site shall be performed in conformance with MCC 11-12-3H.
2.17 Compaction test results shall be submitted to the Meridian Building Department for all
building pads receiving engineered backfill, where footing would sit atop fill material.
2.18 The design engineer shall be required to certify that the street centerline elevations are set
a minimum of 3-feet above the highest established peak groundwater elevation. This is
to ensure that the bottom elevation of the crawl spaces of homes is at least 1-foot above.
2.19 The applicants design engineer shall be responsible for inspection of all irrigation and/or
drainage facility within this project that do not fall under the jurisdiction of an irrigation
district or ACHD. The design engineer shall provide certification that the facilities have
been installed in accordance with the approved design plans. This certification will be
required before a certificate of occupancy is issued for any structures within the project.
2.20 At the completion of the project, the applicant shall be responsible to submit record
drawings per the City of Meridian AutoCAD standards. These record drawings must be
received and approved prior to the issuance of a certification of occupancy for any
structures within the project.
2.21 A street light plan will need to be included in the civil construction plans. Street light
plan requirements are listed in section 6-5 of the Improvement Standards for Street
Lighting. A copy of the standards can be found at
http://www.meridiancity.org/public_works.aspx?id=272.
2.22 The City of Meridian requires that the owner post to the City a performance surety in the
amount of 125% of the total construction cost for all incomplete sewer, water and reuse
infrastructure prior to final plat signature. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
Meridian City Council Meeting Agenda November 19, 2019 – Page 278 of 301
REVISED EXHIBIT A
Page 27
surety, which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
2.23 The City of Meridian requires that the owner post to the City a warranty surety in the
amount of 20% of the total construction cost for all completed sewer, water and reuse
infrastructure for duration of two years. This surety will be verified by a line item cost
estimate provided by the owner to the City. The surety can be posted in the form of an
irrevocable letter of credit, cash deposit or bond. Applicant must file an application for
surety, which can be found on the Community Development Department website. Please
contact Land Development Service for more information at 887-2211.
Meridian City Council Meeting Agenda November 19, 2019 – Page 279 of 301
REVISED EXHIBIT A
Page 28
C. FIRE DEPARTMENT
http://weblink.meridiancity.org/WebLink8/0/doc/173143/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 280 of 301
REVISED EXHIBIT A
Page 29
Meridian City Council Meeting Agenda November 19, 2019 – Page 281 of 301
REVISED EXHIBIT A
Page 30
Meridian City Council Meeting Agenda November 19, 2019 – Page 282 of 301
REVISED EXHIBIT A
Page 31
D. POLICE DEPARTMENT
http://weblink.meridiancity.org/WebLink8/0/doc/173982/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 283 of 301
REVISED EXHIBIT A
Page 32
Meridian City Council Meeting Agenda November 19, 2019 – Page 284 of 301
REVISED EXHIBIT A
Page 33
E. SETTLERS IRRIGATION DISTRICT
http://weblink.meridiancity.org/WebLink8/0/doc/172934/Page1.aspx
F. NAMPA MERIDIAN IRRIGATION DISTRICT (NMID)
http://weblink.meridiancity.org/WebLink8/0/doc/173963/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 285 of 301
REVISED EXHIBIT A
Page 34
G. ADA COUNTY HIGHWAY DISTRICT (ACHD)
http://weblink.meridiancity.org/WebLink8/0/doc/174253/Page1.aspx
H. IDAHO TRANSPORTATION DEPARTMENT (ITD)
http://weblink.meridiancity.org/WebLink8/0/doc/173131/Page1.aspx
I. WEST ADA SCHOOL DISTRICT (WASD)
http://weblink.meridiancity.org/WebLink8/0/doc/174251/Page1.aspx
J. DEPARTMENT OF ENVIRONMENTAL QUALITY (DEQ)
http://weblink.meridiancity.org/WebLink8/0/doc/173153/Page1.aspx
K. CENTRAL DISTRICT HEALTH DEPARTMENT (CDHD)
http://weblink.meridiancity.org/WebLink8/0/doc/173894/Page1.aspx
Meridian City Council Meeting Agenda November 19, 2019 – Page 286 of 301
REVISED EXHIBIT A
Page 35
IX. FINDINGS
A. Annexation and/or Rezone Findings (UDC 11-5B-3.E)
Upon recommendation from the Commission, the Council shall make a full investigation and shall,
at the public hearing, review the application. In order to grant an annexation, the Council shall
make the following findings:
1. The map amendment complies with the applicable provisions of the Comprehensive Plan;
The Applicant proposes to annex and zone 9.84 acres of land for the development of single-
family detached homes at a gross density of 4.7 units per acre. The Council finds that the
proposed map amendment complies with the provisions of the Comprehensive Plan with a
“step up” in density as requested by the Applicant. (see Section VII above for more
information).
2. The map amendment complies with the regulations outlined for the proposed district,
specifically the purpose statement;
The Council finds that the proposed map amendment to the R-8 zoning district is consistent
with the purpose statement for the residential districts as detailed in Section VIII above.
3. The map amendment shall not be materially detrimental to the public health, safety, and
welfare;
The Council finds that the proposed map amendment will not be detrimental to the public
health, safety, or welfare. City utilities will be extended at the expense of the developer. The
Council considered all oral or written testimony provided when determining this finding.
4. The map amendment shall not result in an adverse impact upon the delivery of services
by any political subdivision providing public services within the City including, but not
limited to, school districts; and,
The Council finds that the proposed zoning amendment will not result in any adverse impact
upon the delivery of services by any political subdivision providing services within the City.
5. The annexation is in the best of interest of the City.
The Council finds annexing the subject 9.84 acre property is in the best interest of the City if
the development complies with the development agreement provisions and conditions of
approval in this report.
B. Preliminary Plat Findings (UDC 11-6B-6)
In consideration of a preliminary plat, combined preliminary and final plat, or short plat, the
decision-making body shall make the following findings:
1. The plat is in conformance with the comprehensive plan and is consistent with this
unified development code; (Ord. 08-1372, 7-8-2008, eff. 7-8-2008);
The Council finds that the proposed plat is in conformance with the Comprehensive plan if the
development complies with the development agreement provisions and conditions of approval
in this report. (Please see Comprehensive Plan Policies and Goals, Section VII, of the Staff
Report for more information.)
Meridian City Council Meeting Agenda November 19, 2019 – Page 287 of 301
REVISED EXHIBIT A
Page 36
2. Public services are available or can be made available and are adequate to accommodate
the proposed development;
The Council finds that public services are available and are adequate to serve the proposed
development. (See Section VIII.B of the Staff Report for more details from public service
providers.)
3. The plat is in conformance with scheduled public improvements in accord with the City’s
capital improvement program;
Because City water and sewer and any other utilities will be provided by the development at
their own cost, the Council finds that the subdivision will not require the expenditure of capital
improvement funds.
4. There is public financial capability of supporting services for the proposed development;
Based on comments from public service providers (i.e., Police, Fire, ACHD, etc.) in Section
VIII, the Council finds there is public financial capability of supporting services for the
proposed development. (See Section VIII for more detail.)
5. The development will not be detrimental to the public health, safety or general welfare;
and
The Council is not aware of any health, safety, or environmental problems associated with the
platting of this property. ACHD considers road safety issues in their analysis. The Council
considered all public testimony presented to determine whether or not the proposed subdivision
may cause health, safety or environmental problems.
6. The development preserves significant natural, scenic or historic features.
The Council is unaware of any significant natural, scenic or historic features that exist on this
site that need to be preserved.
Meridian City Council Meeting Agenda November 19, 2019 – Page 288 of 301
EIDIANDAHO
IZ.,?--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 4
Item Title: Items Moved From Consent Agenda
Meeting Notes: � one-
EIDIANDAH
?-
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 5 A
Item Title: Fire Department Annual Report
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.A .
Presenter:
Estimated Time f or P resentation: 45
Title of I tem - F ire D epartment Annual Update
Meridian City Council Meeting Agenda November 19, 2019 – Page 289 of 301
Meridian Fire Department 2019 Report
A look back, and a look ahead
Welcome: JD Hendrick
•Accepted the position of
EMS Division Chief
•Began Oct. 21st
•Initial priorities
–Engaging local assisted
living facilities on EMS
responses
–Rescue Task Force training
–Department EMS training
Performance Report: 2019 Operations
January 1st -YTD
Emergent Responses (Critical)-
Struc. Fires, Cardiac Arrest,
Stroke, Extrication Accidents, etc.
•629 Critical Responses
•Chute Time-1:04 avg;
Goal is 1:30
•Travel Time-4:37 avg;
Goal is 5:00
All Responses (Critical, Emergent,
Non-Emergent)
•5,051 Total Responses
•Chute Time-1:04 avg
•Travel Time-5:02 avg
Performance Report: 2019 Operations
January 1st -YTD
Day of week calls for service Time of day calls for service
Performance Report: 2019 Prevention
January 1st -YTD
•1,052 Initial building
Inspections
•2,908 total inspections with re -
inspections, complaints,
fireworks included
•1,410 violations (most
common-Extinguisher maint.,
exit signs not working); 1,323
resolved to date
•131 Plan Reviews for Solar
Panel installations
•Compliance Engine (Council
approved in 2015-inspects/maintains
sprinkler systems, hood systems, fire
alarms, fire pumps)
–1,969 Submitted reports
–93% compliant; 78% compliant
in 2016
–7% deficient (138)
–Approx. $5,000 collected YTD
as part of cost recovery
•40 Fires investigated
Performance Report: 2019 Pub. Ed
January 1st -YTD
•Car Seat Inspections-
167
•New Car Seats provided
(Grant $)-23
•Hands only CPR
Classes-33; 2,160
attendees
•Safety Classes-331;
27,230 attendees
•Homes visited for smoke
alarms-554
•Certification CPR/First
Aid classes-15; 200
attendees certified
Public Education
Beyond the Numbers
•After attending a safety class at school, elementary
student encouraged mother to fix home smoke alarms. A
few weeks later, the family awoke to a fire in the home-
student instructed his mother and grandmother out.
•After attending a safety class at school and learning how
911 works, a student called 911 for a friend having a
serious medical problem. Student told first responders-“it
was easy to help, I learned it at school”.
Performance Report: 2019 YTD
Citizen Feedback
•Operations satisfaction rating (151
received): 100% met expectations,
81% EXCEEDED expectations
•Prevention (Inspections)
satisfaction rating (58 received):
100% met expectations, 77%
EXCEEDED expectations
•Public Education satisfaction rating
(71 received): 100% met
expectations, 83% EXCEEDED
expectations
“Unsure of the exact date -but unfortunately, the Meridian Fire
Department has been at our home many times over the past
four years as I have an elderly and ill father -they have always
been courteous, respectful and extremely helpful!”
Public Outreach-
Website and Facebook
Fire Station 6 Update
•Station 6 is currently under budget and slightly ahead of
schedule
•Possible late February or early March opening
•Several components meet new ‘clean station’ standard-
hard surface floors, isolated turnout gear room, etc.
•Will use Station 6 design for future fire stations (saving
future expense on design)
City Strategic Plan
•Objectives/Tactics in progress (natural disasters THIRA):
–4A1; Tactic 7-Create an annual review and performance of
systems and programs
–4A1; Tactic 8-Use report annually to present to Council and
Stakeholders for review and input
City Strategic Plan
EMS JPA (ACCESS) Update
•Highlights of annual report presented to JPA Board:
–Meridian cost share: $33,500 that includes Medical Director, QA/QI,
Disposable medical supplies, RMS System, 1 Paramedic (ALS) shared
training position. Savings: $225,000 ($259k on our own).
–Joint RFP for Cardiac Monitors and AED’s ($7,500 cost reduction for
Cardiac Monitors).
–Joint Homeland Security Grant for active shooter equipment ($9,485)
–PulsePoint engagement is up 8%
–9,159 total incidents in Meridian; MFD responded to 6,873 total incidents
(2,286 incidents handled by Ambulance only)
Working out of Class update
2018-20 Collective Labor Agreement
Voluntary program
•Currently have 1 WOC (recent) Captain and 1 WOC BC (covered
7 shifts = 168 hours; resulted in $7,980 “saved”
•Five Engineers have taskbooks complete and are planning to take
the next WOC captain’s test in mid December
•Several Engineer taskbooks are going to be started in the near
future
–With the recent completion of the fall Engineer Development Program an
additional 8 are eligible to receive an Engineer taskbook
CH Fire Warden Program
Snow Crisis Plan update
•Fire Warden-Each department has
two fire warden’s responsible for
the safe evacuation in the event of
a fire alarm. Evacuation
document/plan shared within each
department. Drill (exercise) coming
in the near future.
•Snow Crisis-Plan has been
developed in the event we have a
major snow crisis (previously
known as “snowmageddon”).
Personnel assignments in place;
command center is Fire Admin.
Fire Department Fy20 Tactical
Work Plan
•Priorities developed during 3 work sessions
•Priority for FY20-ensuring previously started
projects/goals/initiatives are completed and
institutionalized
•17 Tactical Priorities
Future Fire Station Locations-
When is the right time?
•Ideally, every 5 years
•3 year process from start to finish: includes land
acquisition, design, build, purchase fire engine, hire
personnel and complete promotional process.
•Station 7 is currently planned for NW Meridian
•Station 8 is currently planned for South Meridian
•Station 1 relocation to Watertower
•Rural Fire District will be analyzing future land need for Stations 9 and 10 in
SW Meridian (using today’s data and projections, 11-12 fire stations will
achieve complete build-out to maintain response times)
Additional 3 Shift Battalion Chief
need
•Needed to reduce work overload of current 3 Battalion Chiefs;
working multiple 24 hour shifts (regular schedule in addition to
needed backfill). Workload is becoming a safety concern.
•Combined from Oct. 1, 2018-Oct. 1, 2019: 1,197 hours worked
OVER regular schedule. Resulted in $94,867 in Shift coverage.
•Did not include in FY20 budget discussion due to lack of qualified
candidates and promotional testing schedule.
–BC promotional testing to occur in April of this year.
Squad 31 Concept
•Needed to improve Station 1 reliability
•E36 used as data trial-reliability improved from 68% to
slightly over 80%
•Squad incorporates “right resource, right call, right
personnel”
•Committee working on final details of proposed program
–7 members from the line
–Chiefs Butterfield, Winkler, and Hendrick
A pleasure and honor to Serve
•Questions?
EIDIAN,+--
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 5 B
Item Title: Community Development Budget Amendment
For Meridian Development Incentive - Verified first in the
amount of 25,000
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.B .
Presenter: Victoria Cleary
Es timated Time for P res entation: 5
Title of Item - Community Development: B udget Amendment in the Amount of $25,000 for Meridian
Development Incentive - Verified F irst [Action Item]
Budget amendment in the amount o f $25,000 for the C ommunity Match Agreement with Verified F irs t
AT TAC HM E NT S:
Description Type Upload D ate
B udget A mendment_Community Match A greement Cover Memo 11/8/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 290 of 301
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�irE IDIAN,---IZ
DAJ
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 5 C 1/
Fob) \L WcA 1—
Item Title: C Budget Amendment
For Ada County Highway District Utility Improvements on
Meridian Road from Cherry Lane to Ustick Rd in the amount of
$257,778
Meeting Notes:
i
I TEM SHEET
C ouncil Agenda I tem - 5.C.
Presenter: Kyle Radek
Estimated Time f or P resentation: 5 minutes
Title of I tem - C ommunity Development: B udget Amendment in the Amount of $257,778 for
Ada C ounty Highway District Utility Improvements on M eridian Road from C herry L n. to
Ustick Rd. [Action Item]
C OR RE C T IO N: P UB LIC WO R KS
C ity C o uncil ap p ro ved a F Y20 bud get of $550,000 for Water Main Extensions . Within the planned p ro jects for
the b udget is the AC HD utility imp ro vements o n Meridian R oad fro m C herry to Us tic k. Bid s for the
c o nstruc tion phas e of the projec t were rec eived and the c o s t o f the C ity’s Water portio n o f the p ro ject c ame in
s ignific antly mo re than engineer es timate. In order to award a c o ntract for cons truc tion, and complete the o ther
planned water main extens io n p rojec ts d uring the remaind er of the fisc al year, add itional funds are need ed .
AT TAC HM E NT S:
Description Type Upload D ate
Meridian R d - C herry to Ustick A mendmnt Cover Memo 11/13/2019
Meridian R d - C herry to Ustick Memo Cover Memo 11/13/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 293 of 301
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Meridian City Council Meeting Agenda November 19, 2019 – Page 295 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 296 of 301
Meridian City Council Meeting Agenda November 19, 2019 – Page 297 of 301
��EIDIZIA
I DAHO
CITY COUNCIL
WORK SESSION AGENDA
November 19, 2019
Agenda Item Number: 5 D
Item Title: Police Department Budget Amendment
For Required Match of Office of Highway Safety Mini Grant to
Fund Education and Advertising for the New Hands -Free Driving
Ordinance in the amount of $4,250.00
Meeting Notes:
I TEM SHEET
C ouncil Agenda I tem - 5.D.
Presenter:
Estimated Time f or P resentation: 2
Title of I tem - Police Department: Budget Amendment in the Amount of $4,250 for Required
M atch of Office of Highway S afety M ini-Grant to F und Education and Advertising for New
Hands-F ree Ordinance [Action Item]
AT TAC HM E NT S:
Description Type Upload D ate
B udget A mendment B udget A mendment 11/15/2019
Meridian City Council Meeting Agenda November 19, 2019 – Page 298 of 301
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