19-2175 Amend Standard Operating Policy 3.4 -CITY OF MERIDIAN RESOLUTION NO. 19-2175
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL BY AMENDING POLICY 3.4 — COMPENSATION
PROGRAM AND BY CREATING A NEW POLICY 4.11— PARENTAL LEAVE POLICY;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual
is hereby amended as to Policy 3.4 — Compensation Program and by creating a new Policy 4.11 —
Parental Leave Policy; copies of said policies and procedure is attached and incorporated by
reference as Exhibit "A".
SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this lP day of
November, 2019.
APPROVED by the Mayor of the City of Meridian, Idaho, this day of November,
2019.
APPROVED:
�P°RATEDgG Mayor Tamm e Weerd
ATTEST: \�o° c�s�
Q4
By: Of o\
ohns it Jerk Iq�'
CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDING POLICY 3.4 - COMPENSATION PROGRAM
AND CREATING POLICY 4.11 -PARENTAL LEAVE AND PROCEDURES
1
Adoption Date:xx/xxxx Revision Date: 11/2019
Compensation Program
Purpose:
To set forth the City’s policy providing for consistent administration of the City’s compensation program
and movement of an employee from position to position (i.e., promotion, transfer, demotion, etc.).
Policy:
The City has developed and supports a pay-for-performance compensation program for all non-
represented employees. The Compensation Program Standard Operating Procedures provide guidelines
related to the administration of the compensation program for department directors and other
managers. Represented employees should refer to the current collective labor agreement for
information regarding their compensation structure and policies.
Authority & Responsibility:
Human Resources shall oversee the administration of the compensation program and shall ensure it is
adjusted and up-to-date at all times. Department directors or their designees are responsible for
managing the implementation of the program according to performance and budgetary guidelines. The
Mayor and City Council are responsible for approving the annual compensation budget for appropriate
adjustments and performance increases within budgetary constraints and guidelines.
City of Meridian
Standard Operating Policy
Number 3.4
1
Adoption Date: 11/2019
Paid Parental Leave (PPL)
Purpose:
The City recognizes that it is in a unique position to be a model for other government organizations.
As such, in an effort to provide an opportunity for parents to bond and welcome a new child to their
family, the City offers paid parental leave.
Parental leave is available to regular, full-time employees, regardless of gender.
Definition:
Parental leave refers to paid time off following the birth of an employee’s natural child or the legal
placement of a child with an employee for the purposes of adoption. The maximum amount of paid
parental leave is two (2) consecutive calendar weeks.
Eligibility:
I. Coverage and Eligibility: An employee’s eligibility for Paid Parental Leave shall be made based
on the employee’s months of service and hours of work as of the date of the qualifying life
event. Employees who become parents via birth, adoption are considered Eligible Employees
if:
A. Employee is classified as Regular Full Time.
B. Employee must be eligible for Family and Medical Leave (FMLA) by being in pay status
for at least 1,250 hours in the previous 12-month period.
Eligibility determinations are made as of the date that the child is born or placed via
adoption.
If both parents are Eligible Employees, each may receive Paid Parental Leave.
Both parents may take their leave simultaneously or at different times within
the first thirty (30) days of their leave.
City of Meridian
Standard Operating Policy
4.11
2
Adoption Date: 11/2019
II. Certification of Eligibility for Parental Leave:
Eligible Employees shall be required to certify that they will use Paid Parental Leave
to give birth to a child or will use Paid Parental Leave to care for or bond with a child.
Employees may be required to submit documentation (if applicable). Official documents may
include but not limited to:
Qualifying Event Acceptable Documentation
Adoption • Adoption Order
• Proof of Placement
Birth • Birth Certificate or Report of Birth
• Custody Order
• Proof of Placement
Documents provided must show the date of birth or date of placement, if
placement was other than the date of birth. The name of the legal parent must
appear on the birth certificate, a legal document establishing paternity or a legal
document establishing adoption.
CITY OF MERIDIAN POLICY AND PROCEDURES MANUAL AMENDING POLICY 3.4 – COMPENSATION PROGRAM
AND CREATING POLICY 4.11 – PARENTAL LEAVE AND PROCEDURES
CITY OF MERIDIAN RESOLUTION NO. 19-__________
BY THE CITY COUNCIL: BERNT, BORTON, CAVENER,
MILAM, PALMER, LITTLE ROBERTS
A RESOLUTION OF THE MAYOR AND CITY COUNCIL OF THE CITY OF
MERIDIAN TO AMEND THE CITY OF MERIDIAN STANDARD OPERATING POLICY
AND PROCEDURE MANUAL BY AMENDING POLICY 3.4 – COMPENSATION
PROGRAM AND BY CREATING A NEW POLICY 4.11 – PARENTAL LEAVE POLICY;
AND PROVIDING AN EFFECTIVE DATE.
WHEREAS, the Mayor and City Council have authority over the operations, policies, and
procedures for the City of Meridian;
WHEREAS the City has previously approved a Standard Operating Policy and Procedures
Manual in 2002 for application to all employees of the City;
WHEREAS the City Council may amend the Manual from time to time as necessary to
incorporate changes as needed;
NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF
THE CITY OF MERIDIAN, IDAHO AS FOLLOWS:
SECTION 1. The City of Meridian Standard Operating Policies and Procedures Manual
is hereby amended as to Policy 3.4 – Compensation Program and by creating a new Policy 4.11 –
Parental Leave Policy; copies of said policies and procedure is attached and incorporated by
reference as Exhibit “A”.
SECTION 2. This Resolution shall be in full force and effect upon adoption and approval.
ADOPTED by the City Council of the City of Meridian, Idaho, this ____ day of
November, 2019.
APPROVED by the Mayor of the City of Meridian, Idaho, this ____ day of November,
2019.
APPROVED:
Mayor Tammy de Weerd
ATTEST:
By:
Chris Johnson, City Clerk